Agenda packet — Salinas City Council, August 18, 2026 (part 3 of 5)

Version: July 2024

AGREEMENT —AMENDMENT NO. [4] TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN
TEF ARCHITECTURE AND INTERIOR DESIGN, INC. AND CITY OF SALINAS

This Amendment No. [4] to the Professional Services Agreement (the “Amendment”) is entered into this 3rd day of February 2026, by and between the City of Salinas (the “City”) and TEF Architecture and Interior Design, Inc., (the “Consultant”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, the City and Contractor first entered into a/an Professional Services Agreement effective July 1, 2024, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, on November 19, 2024, the Council approved Amendment No. 1 to the TEF Architecture and Interior Design, Inc. agreement to refine the design concepts further and select a preferred concept for 34-38 Soledad Street, to include additional design and pre-development work for the City-owned property at 45 Soledad Street, extend the term of the contract to December 31, 2025, and increase the not to exceed amount to $252,290.00; and

WHEREAS, On July 1, 2025, the Council approved Amendment No. 2 to develop the design concepts for 34-38 37-39, and 45 Soledad Street into schematic designs for entitlement prior to the preparation of a Request for Proposals for development of the sites, extend the term of the contract to December 31, 2026, and increase the not to exceed amount to $736,560.00; and

WHEREAS, On October 28, 2025, the Council approved Amendment No. 3 to complete additional design, historic structure analysis, and structural engineering work for 34, 36, 38, and 40, 37 and 39, and 45 Soledad Street prior to the preparation of a Request for Proposals for development of the site, and increase the not to exceed compensation amount to $840,889; and

WHEREAS, the City and Contractor desire to further amend the Agreement to reflect the additional scope provided by consultant and reflect the revised compensation to be paid to consultant; and

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree to further amend the Agreement as follows:

TERMS

1. Section 1 of the Agreement is further amended to add the additional services outlined Consultant proposal attached hereto as Exhibit A to the Consultant’s scope of services.

2. Section 3 of the Agreement is amended to increase the total compensation amount by $473,640, for a maximum compensation amount not to exceed amount to $1,314,499.00.

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

Docusign Envelope ID: 30FFE4CC-2616-489F-8F67-0B308E0EA6E5 Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 399809

Page 2 of 2 ends

Version: July 2024

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Amendment as of the date first written above.

CITY OF SALINAS

___________________________________
René Mendez, City Manager

APPROVED AS TO FORM:

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

TEF ARCHITECTURE AND INTERIOR DESIGN, INC.

____________________________________
Printed name: Maryam Rostami__________
Title: Principal________________________
Docusign Envelope ID: 30FFE4CC-2616-489F-8F67-0B308E0EA6E5 Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 400810

26 November 2025 revised 9January 2026
Grant Leonard Planning Manager Community Development Department City of Salinas [email protected] 831.758.7975 Re: Proposal for Additional Services #5- City of Salinas - Additional Scope Items Dear Grant, Based on work that exceeds our initial task order agreement, TEF Architecture & Interior Design, Inc. (TEF, TEF Design

Design

Team)

asking

the

City

Salinas

(Client)

for

additional

services

complete

entitlement

drawings

for

34-40

Soledad, 37-39 Soledad, and 45 Soledad. Additional scope items are outlined below. FEE SUMMARY TASKS
HOURS

FEES

Prncpl

Rate

Arch

Rate

Arch

Rate

Total

$275

$200

Level

3 $180

Staff

1 $145

Fee

Additional

Scope

Items

Delivery of drawings sets at two separate entitlement packages, in lieu

one

complete

package

2 $550

4 $800

4 $720

4 $580

$2,650

Adjusting unit mix to meet Large
Family

CTCAC

requirements

4 $1,100

8 $1,600

20 $3,600

20 $2,900

$9,200

Preliminary study at test fit level of 45 Soledad to senior use, with goal of potentially doubling unit count at this

address

2 $550

4 $800

20 $3,600

30 $4,350

$9,300

Tasks related to taking 45 Soledad through Entitlements Process as per above design change as per direction from City of Salinas

12 $3,300
24 $4,800
48 $8,640
60 $8,700
$25,440

Consultant fees to revise 45 Soledad per above, includes MEP only**

$2,500

Design investigation of adding more traditional character defining features at both 34-40 and 45 Soledad

2 $550

2 $400

4 $720

6 $870

$2,540

1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 401811
Incorporation of housing comments delivered to design team including: addition of trash chutes, consolidation of laundry room from in-unit laundry services; addition of maintenance shop and residential services office suite; transformer location at ground level - does not include change of construction type at 45 Soledad, should the City desire

change

this.

4 $1,100

6 $1,200

40 $7,200

40 $5,800

$15,300

Update existing renderings and deliver a total of (4) renderings per 34-40, and 45 Soledad (total of 8 renderings)

8 $2,200

8 $1,600

60 $10,800

80 $11,600

$26,200

Preparation for and attendance of
additional

(2)

community

meetings

8 $2,200

2 $400

4 $720

4 $580

$3,900

Include installation of NFPA-13 compliant Fire sprinkler system into emergency stabilization CDs, CA of 37-39 Soledad St

0 $0
6 $1,200
0 $0
0 $0
$1,200

Plumbing Engineer fees to complete sprinkler install per above. (Specs only)**

$5,000

Provide Cost Estimate for 37-39 Schematic Design Package (includes cost narrative by TEF)

0 $0
8 $1,600
24 $4,320
0 $0
$5,920

Cost Estimator fees to provide SD level estimate per above**

$20,400

Provide Permit & Bid Documents, Construction Administration for Rehabilitation of 37-39 (includes fees for TEF, Structural, MEP, Civil and Spec Writer)***

$344,060

Total

Proposed

Fee

42 $11,550

58 $14,400

200

$40,320

244

$35,380

$473,610

** See Exhibit B for Consultant Proposals
***

See

Exhibit

for

Breakdown

Fees

37-39 Soledad Street Scope Clarification This ASR also acknowledges that the design team eﬀort in doing schematic drawings at 37-39 Soledad has exceeded

our

original

understanding

the

project

that

there

still

currently

decision

with

respect

the

program

39 Soledad:

may

either

occupancy

for

the

whole

building

and

represent

minimal

plan

changes,

transform

group/

transitional

housing

single

family

the

second

floor,

cafe,

restaurant

community

space

the

first

floor.

have

verbally

agreed

that

the

deliverables

for

that

property

will

now

include:

90%

drawings

and

one

rendering,

and

will

not

include

Entitlements

drawings

(these

are

not

required

for

the

purpose

getting

building

permit

per

meeting

with

City

oﬀicials).

A schematic level cost estimate
has

been

added

the

scope

work

for

the

approved

schematic

design

scheme.

TEF

will

provide

cost

narrative

for

this

eﬀort.

A schematic design scheme has been approved and the design team will proceed to bring the project forward through

construction

the

building,

per

the

tasks

outlined

below:

1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 402812
60% Construction Document for Building Permit 1. Advance design documentation to 60% Construction Documents Meetings: 1. Bi-weekly call-in meetings with the City, Architect and appropriate AE Team members. Deliverables: 1. PDF of Ptogress Construction Document Drawings 2. Drawings to include: i. Title and building code summary sheets; ii. Site plan iii. Demolition plans, and demolition elevation(s); iv. Proposed Floor plans; v. Building elevations and sections – elevations to include facade repair/restoration notes;
vi. Exterior repair details; vii. Appropriate exterior and interior detailing Deliverables Date: 1. Estimated Set Submittal: May, 2026 90% Construction Document for Building Permit 1. Advance design documentation to 90% Construction Documents and Technical Specifications for Building

Permit

Submittal

for

City's

approval

and

bid

documents.
a. Construction Drawings and Specifications shall be suﬀicient for construction of the project. Meetings: 1. Bi-weekly call-in meetings with the City, Architect and appropriate AE Team members. Deliverables: 1. PDF of Permit Submittal Construction Documents (drawings, technical specifications in CSI format Division

2 through

32,

structural

calculations)

for

Building

Permit.

PDF

100%

Submittal

Construction

Documents

for

Building

Permit:
b. Drawings to include: i. Title and building code summary sheets; ii. Site plan iii. Demolition plans, and demolition elevation(s); iv. Proposed Floor plans; v. Building elevations and sections – elevations to include facade repair/restoration notes;
vi. Exterior repair details; vii. Appropriate exterior and interior detailing c. Technical specifications in CSI format Division 2 through 32; i. Division 1 specifications pertaining to historic preservation treatment plans, selective demolition,

and

building

monitoring;
d. Structural calculations 3. Ten copies of Construction Documents for Bidding and make available "camera-ready" PDF copies Deliverables Date: 1. Estimated Building Permit Set Submittal: June, 2026 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 403813
Needed from the City: 1. The City shall provide "front-end" specifications of Project Manual including Instruction to Bidders, Contract,

General

Conditions

and

Division

1. Conformed Set (100% Construction Documents) 1. Meet with City permit review staﬀ as needed to refine plans for resubmittal. Obtain final permit. 2. After receipt of City's approval of Working Drawings, Technical Specifications, and results/changes based

external

cost

estimate

and

constructability

review,

assemble

100

Final

specifications

and

drawings.

3. Respond to bidders questions, review bidder RFP and attend bid walk. Meetings: 1. Up to two (2) meetings with Permit Service Center (virtual, 1 hour each) 2. Bi-weekly call-in meetings with the City, Architect and appropriate AE Team members (virtual, 1 hour each)

3. One (1) in-person bid walk Deliverables: 1. Building Permit Set Resubmittal including Building Department permit comment responses Deliverable Dates: 1. Building Permit Set Resubmittal: TBD. 2. 100% Submittal Construction Documents: TBD Construction Administration and Project Closeout 1. Support the City and the Contractor in the construction of the project in accordance to the contract documents,

schedule

and

budget;

and

the

turnover

complete

project.

The

City

shall

provide

prompt

written

notice

the

Architect

theCity

becomes

aware

any

fault

defect

the

project,

including

errors.

2. Lead the design team and coordinate with the contractor and the City during construction. a. Review General Contractor’s Construction Schedule. b. Response to field inquiries and RFI’s – Assume 20 RFIs c. Create Architect’s Construction sketches – Assume 10 ASKs and 30 per each consultant d. Review submittals and coordination of reviews by the City – Assume 10 submittals plus (1) resubmittal

per

each

submittal
e. Develop and issue Supplemental Instructions – Assume 10 ASIs f. Review change order proposals and change orders prepared by others.(up to 15) g. Review contractor pay applications (assume 12) h. Attend monthly project construction meetings. (GC to lead meetings and issue minutes.) i. Perform quality-assurance/field observation walks following regularly scheduled project meetings,

and

prepare

site

observation

reports

–

assume

6 reports
j. Coordinate code-related changes to the project with the City. 3. Manage the Design Team’s final review and punch list eﬀorts a. Coordinate the design team and perform punch list walks, and issue in writing to GC the observations

corrections

required

for

inclusion

punch

list

–

assume

2 punch

lists
i. Conduct two rounds of on-site review. ii. Approve completed punch list. Meetings: 1. On-site Construction meetings – 6, bi-monthly 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 404814

2. Telephone Construction meetings- 24, every other week except for on-site per above 3. Two site walks total for punch list Schedule Estimate 1. Construction and construction close-out duration assumed 12 months ASSUMPTIONS 1. Project drawings will be generated in Revit. Delivery of AutoCAD to the City may be requested but no specific

CAD

standards

are

required.

2. All work shall comply with current codes. 3. The Client will provide continuity of staﬀ to serve as the primary contact(s) through the duration of the project.

4. The following are the responsibility of the City:
a.

Geotechnical investigation and report including foundation design recommendations and seismic

site.

Pest and termite inspection and report.

Destructive testing.
d.

Permit submittal costs EXCLUSIONS GENERAL 1. Work related to the investigation or handling of Hazardous Materials 2. Materials testing and inspections or selective demolition 3. Geotechnical Investigations

4. Design

installation

building

security

systems

5. Meetings and presentations additional to those listed in Scope of Services.

6. Overall project management, including overall project and construction schedule, project budget and

project

bidding

process.

7. Presentation drawings and renderings (of elevations, floor plans and 3-D views), and physical and computerized

models

(hard

copy

and/or

digital)

for

the

City's

use.

8. Phasing plans and strategy.

9. Environmental review, documentation, coordination or completion of required mitigation measures

required

Salinas

Planning

Department,

California

Environmental

Quality

Act

(CEQA),

National

Environmental

Protection

Act

(NEPA)

may

completed

additional

service

this

proposal.

10. Not responsible for tests, inspections, and reports required by law or the Contract Documents, such

structural,

mechanical,

and

chemical

tests,

tests

for

air

and

water

pollution,

and

tests

for

hazardous

materials.

11. Not responsible for all legal, insurance and accounting services, including auditing services, that may

reasonably

necessary

any

time

for

the

Project

meet

the

City’s

needs

and

interests.

12. Energy, comfort (temperature) and thermal computational modeling and related graphic imagery.

13. LEED or any other sustainable design program documentation and submittal for certification..

14. Redraw or redesign due to unforeseen conditions – including unknown site conditions, impact of surrounding

project

(as

identified

City’s

approval

process),

unpredictability

bid

climate

and

escalating

construction

cost.

15. Emergency generator.

16. Renewable energy such as photovoltaic arrays and systems. 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 405815

17. Front End Documents including the following typically included in a Project Manual: Introductory Information,

Bidding

Requirements,

Instructions

Bidders,

Contracting

Requirements,

Division

1 and

Division

2 of

the

Specifications

Sections

18. Special documentation of additive or deductive bid alternates in Construction Documents.

19. Review of bidders’ pre-qualifications.

20. Construction means and methods. CONSTRUCTION ADMINISTRATION 1. Meetings and presentations additional to those listed in Scope of Services

2. Overall project management and construction management, including overall project and construction

schedule,

project

budget,

bidding

process

and

direction

selected

general

contractor

3. Establishing design criteria for designing or making field observations of shoring for building excavations

underpinning

adjacent

structures,

temporary

support

building

elements

during

construction.

4. Continuous and/or detailed inspections of construction including Special Inspections as defined in Section

1704

the

California

Building

Code.

5. Special construction and inspections – Typically conducted by the City’s engineering testing laboratory.

6. Submittal list – Typically prepared by the General Contractor.

7. Construction administration services beyond 12 months

8. Additional RFI or Submittal review beyond the assumptions listed above

9. Prepare Requests for Proposal (RFP)

10. Review proposals prepared by General Contractor SCHEDULE Please see attached Exhibit A for revised understanding of schedule as of the writing of this proposal. CONCLUSION Please feel free to contact me if you have any questions or comments. If you agree with the terms of this additional

service,

please

prepare

Contract

Modification.

look

forward

continuing

support

San

Mateo

County

with

this

critical

work.

Sincerely,
Maryam Rostami, AIA, NOMA, LEED AP, LFA Principal Agreed by Date TEF Architecture & Interior Design, Inc. ATTACHMENTS: 1. Exhibit A - Schedule Overview 2. Exhibit B - Consultant Proposals 3. Exhibit C - Fee breakdown for 37-39 Rehabilitation Construction Documents 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 406816
EXHIBIT A - Schedule Overview 34-40 Soledad 90% SD - December 23rd Site Plan Review (Entitlements) Set submission - December 23rd TEF assumes 8 weeks total Planning review time with one round of revisions with completion prior to February 20th.

City Council Design Presentation Material (3 weeks prior to meeting) - January 6th Attendance at City Council meeting - January 27th 45 Soledad - TBD pending redesign 90% SD - Jan 20th Site Plan Review (Entitlements) Set submission - Jan 20h TEF assumes 8 weeks total Planning review time with one round of revisions with completion prior to February 20th.

City Council Design Presentation Material (3 weeks prior to meeting) - January 20th Attendance at City Council meeting - February 10th 37-39 Soledad HSR (under separate contract) HSR Findings Client Review meeting - Week of 01/26/26 Submit HSR to Client - 02/10/26 37-39 Soledad Emergency Stabilization (under separate contract) Verify Building Conditions - week of 01/28/26 (pending completion of building cleanup, assumed access to building

week

01/26/26)
Complete 90% CDs - 03/30/26 Submit for Building Permit - 03/30/26 37-39 Soledad Conceptual Design Present Concept Design Plans and Renderings to Client - week of 12/15/26 Community Presentation - January 2026 90% Schematic Design Schemes (two schemes) - 03/05/26 37-39 Rehabilitation Construction Documents 60% CDs - May 2026 90% / Permit Drawings - June 2026 1420 Sutter Street, Floor 2, San Francisco, CA 94109 | TEFarch.com Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 407817

EXHIBIT B - CONSULTANT'S PROPOSALS
Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 408818
Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 409819

MEP Engineering | Fire/Life Safety | Lighting Design | Energy Consulting | Building Technologies | Commissioning Interface Engineering Inc
1999 Harrison Street, Suite 550
Oakland, CA 94612
TEL 415.489.7240
www.interfaceengineering.com
January 7, 2026
Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco, CA 94109
Re: 37-39 Soledad Emergency Stabilization
Professional Services Proposal
Dear Lindsey:

Thank you for the opportunity to provide you with our proposal for the 37-39 Soledad Emergency Stabilization project.

This proposal is based on our Standard Provisions of Agreement for Professional Services, which is attached and incorporated by this reference.

PROJECT DESCRIPTION
Project Owner
City of Salinas
Project Location
37-39 Soledad Street, Salinas, CA 93901
Project Description
The project is the emergency stabilization of the subject property. The property is two adjoining buildings, one two-story and one three-story. Interface’s scope is to provide design-build specifications and submittal reviews for the fire sprinkler system. The existing buildings are not sprinklered.

INFORMATION SOURCE
• Based on RFP/email from Lindsey Moder dated January 5, 2026.

PROJECT SCHEDULE
This proposal is based on a mutually agreeable schedule.

MEETINGS AND DESIGN SITE VISITS
• Up to two virtual meetings and conference calls.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 410820
Interface Engineering Inc
37-39 Soledad Emergency Stabilization
January 7, 2026

Professional Services Proposal

Page 2 ends

DESIGN SUBMITTALS
• 90 Percent Construction Documents (Specifications)
• 100 Percent Construction Documents (Specifications)

CONSTRUCTION COSTS
Total Construction Cost is undisclosed.

ENGINEERING SERVICES DESCRIPTION
Our scope of services is limited to the following. Services not included are additional services.

Fire/Life Safety Engineering Services
Fire Protection Sprinkler Services

1. Performance specifications only based on the following. No drawings are included in this approach. a. State and local code requirements.

2. The design will be performed by the contractor. We will review the design for conformance to our specifications.

3. Preliminary sizing of fire main service and coordination with civil engineer. Incoming fire main location shown on civil drawings.

4. Riser location and room size estimate.

5. Determination of need for standpipes.

6. Review of adequacy of water supply for supplying the automatic fire sprinkler systems.

CONSTRUCTION ADMINISTRATION

1. Two reviews of the submittals for each Division are included; additional reviews will be billed at our hourly rates with prior written approval. Fee is based on submittals being provided per Interface standard specifications.

2. Answer RFIs, DCVRs, and construction questions.

3. Issue of ASIs, change orders, plan revisions, etc. generated by others is not included . Additional fees will be submitted for prior approval for these services.

4. Review of change order costs initiated by others is not included.

EXCLUSIONS

1. Attendance at prebid and preconstruction meetings.

2. Construction observation site visits.

3. Construction record drawings.

4. Shop drawings, fabrication drawings, and construction coordination drawings.

5. Structural calculations for the seismic restraint and anchorage of equipment.

6. Waterproofing details/requirements for building components.

7. Commissioning of systems.

8. Commissioning participation.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 411821
Interface Engineering Inc
37-39 Soledad Emergency Stabilization
January 7, 2026

Professional Services Proposal

Page 3 ends

FEE
Fixed Fee
Project Phase
Fire/Life
Safety
Construction Documents $3,200
Construction Administration $1,800
Discipline Totals $5,000
Total Fee: $5,000
*Plus reimbursable expenses noted below.

PAYMENT TERMS
Standard reimbursable expenses include, but are not limited to: final plots, project mileage to jobsite or meeting locations, parking, shipping, and messenger services.

Billed in addition to the above fee at cost plus 10 percent processing fee.

We will bill fees and reimbursable expenses monthly as services are performed. Payment is due within 60 days of receipt of invoice. Finance charges may be added after that time at a rate of 1.5 percent per month (annual rate of 18 percent). Finance charges will be applied to delayed payments resulting from lack of project funding. Upon aging of fees and reimbursable expenses beyond 90 days, Interface reserves the right to meet with Architect and holder of Prime Contract to determine resolution prior to continuation of services.

This proposal is valid for 90 days from the date first written above. Interface Engineering Inc (Interface) reserves the right to modify or update this proposal after that date.

ADDITIONAL SERVICES
Services requested beyond those included in this proposal will be considered extra services and will be billed either at hourly rates listed below or will be estimated on a lump sum basis . Interface may decline to perform additional work until authorization is received in writing.

Additional services will be billed at our standard hourly rates at the time the work is performed *. Our current standard hourly rates (2026) are:

Senior Principal: $385/Hour
Principal: $335/Hour
Associate Principal: $280/Hour
Associate/Project Manager: $265/Hour
Sr. Engineer-Designer: $235/Hour
Engineer-Designer: $195/Hour
Project Designer-Drafter: $175/Hour
Administrative: $145/Hour

*Annual rate changes are expected to be 4% per year.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 412822
Interface Engineering Inc
37-39 Soledad Emergency Stabilization
January 7, 2026

Professional Services Proposal

Page 4 ends

DESIGN-BUILD SERVICES
If design-build services are provided, Client acknowledges that Interface will provide performance specifications. In the event that drawings are provided, they will be conceptual drawings only. Conceptual drawings and performance specifications are intended as guidelines for the design of system(s) by the design-build contractor. Conceptual drawings and performance specifications are not intended for use to obtain a building permit or as bid documents. The design-build contractor is responsible for complete design, engineering, permit documents, construction documents, and coordination with architectural, all trades and utilities, and governing jurisdictions and licensing agencies. The design-build contractor is responsible for system quantities, capacities, routing, and installation adequate for its intended use . All detailing by design builder. Client agrees that Interface is not responsible for the design and will indemnify and hold harmless Interface for any and all claims, damages, allegations, and costs, including attorneys' fees at trial, arbitration and on appeal, arising out of the design and installation of design-build systems.

Client acknowledges that Interface's review of submittals by design-build contractor is for the limited purpose of checking for conformance with the performance concept expressed in the contract documents. Interface's review does not constitute approval of safety precautions, means and methods, approval of an assembly, or approval of a component.

Attached is our Standard Provisions of Agreement for Professional Services. If this Proposal and the Standard Provisions of Agreement meet with your approval, please sign below, initial the Standard Provisions, and return to us. By your signature, you acknowledge that you have read the Standard Provisions of Agreement and that you read and agree to the Limitation of Liability paragraph. We will not proceed with the work until this signed Agreement is returned to us. In addition, you represent that you have authority to bind TEF Design. If you have modified this proposal, we will review your modifications.

This Agreement shall not be in effect until we sign, accepting your modifications.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 413823
Interface Engineering Inc
37-39 Soledad Emergency Stabilization
January 7, 2026

Professional Services Proposal

Page 5 ends

If you have any questions, please contact this office.

Sincerely,

Wesley Lau, PE, LEED AP
Principal
WL:ah
Enclosures: Standard Provisions

COMPANY: TEF Design

CONTACT: _____________________________________ ______________________________ Lindsey Moder, Associate Date
L:\Opportunities\2026\TEF Design\37-39 Soledad Emergency Stabilization\Fee Proposal\20260108FP - 37-39 Soledad Emergency Stabilization.docx
Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 414824

MEP Engineering | Fire/Life Safety | Lighting Design | Energy Consulting | Building Technologies | Commissioning Interface Engineering, Inc
49 Stevenson Street, Suite 660
San Francisco, CA 94105
TEL 415.489.7240
www.interfaceengineering.com
January 7, 2026
Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco, CA 94109
Re: 37-39 Soledad Rehabilitation
Professional Services Proposal
Dear Lindsey:

Thank you for the opportunity to provide you with our proposal for the 37-39 Soledad Rehabilitation project.

This proposal is based on our Standard Provisions of Agreement for Professional Services, which is attached and incorporated by this reference.

PROJECT DESCRIPTION
Project Owner
City of Salinas
Project Location
37-39 Soledad Street, Salinas, CA 93901
Project Description
The project is the rehabilitation and renovation of the subject property. 37 Soledad is currently programmed for the Asian Cultural Experience of Salinas Museum on the first floor, mezzanine, rear of second floor, and third floor; the second floor is programmed for a single 2-bedroom apartment unit. 39 Soledad is current programmed for a commercial space with a bar (no commercial cooking) on the first floor and a commercial/retail cold shell on the second floor. The buildings have been vacant for some time and has no active utility services.

The MEP scope will be to provide a cold dark shell space, which includes a new electrical service, new domestic water and sanitary sewer services stubbed and capped at the interior, and code -required fire alarm and fire sprinkler systems. We will provide plumbing connections for the fixtures in the apartment kitchen and bathroom.

Sustainable Design Requirements
Project is not anticipated to pursue LEED® certification or any other third-party green building certifications/incentive programs. We will include energy efficiency designs where feasible and cost effective.

INFORMATION SOURCE
• Based on RFP/email from Lindsey Moder dated January 5, 2026.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 415825
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026

Professional Services Proposal

Page 2 ends

ASSUMPTIONS
Based on our conversation and information received, we understand that this project:
• Will have a single bid/construction packet.
• Will have a single document/construction phase.
• Is shell only with no tenant improvement.
• Final bidding and/or GMP of the project will be done after submission of permit and/or issuance of 100 Percent CD.
• Project will be developed as a Revit model to meet Level of Development 300 and Clash Classification as outlined in the attached Revit Deliverables document. • Project will not be a LEED® project.
• Project Funding: We have assumed and understand that funding for this project has been secured or will be in place when project design starts. We have not assumed that payment for services will be held or delayed due to any funding delays or issues.

PROJECT SCHEDULE
This proposal is based on a mutually agreeable schedule.

MEETINGS AND DESIGN SITE VISITS
• Virtual meetings and conference calls with architect and design team as required. • One Client Review meeting at 60% submittal.

DESIGN SUBMITTALS
• 60 Percent Construction Documents, (CD Drawings and Specifications) • 90 Percent Construction Documents (CD Drawings and Specifications) • 100 Percent Construction Documents/Permit (CD Drawings, Specifications and Code Forms)

CONSTRUCTION COSTS
Total Construction Cost is undisclosed.

ENGINEERING SERVICES DESCRIPTION
Our scope of services is limited to the following. Services not included are additional services.

Plumbing Engineering Services
Plumbing Systems

1. We have assumed that there are no existing plumbing systems within the buildings and all systems will be new.

2. Sanitary drainage, domestic water design from 5 feet outside each building, stubbed and capped at the interior.

3. Plumbing connections (no fixtures or fixture specifications) in the apartment kitchen and bathroom.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 416826
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026

Professional Services Proposal

Page 3 ends

Electrical Engineering Services
Electrical Utilities Coordination

1. We have assumed that there are no existing electrical systems within the buildings and all systems will be new.

2. Power Utility: revenue meter location/requirements, transformer pad location (if applicable).

Building Power Distribution

1. Building power distribution design. Design of incoming power with termination at main distribution panel.

2. Egress lighting design and illuminated exit sign placement design per CBC requirements, based on a complete and comprehensive egress plan provided by Architect, indicating occupant load calculations and designated egress paths and exit sign locations.

3. Design of code-required emergency and egress lighting using unit battery equipment as the backup source.

Fire/Life Safety Engineering Services (OPTIONAL SERVICE) Fire Protection Sprinkler Services

1. Performance specifications only based on the following. No drawings are included in this approach. a. State and local code requirements.

2. The design will be performed by the contractor. We will review the design for conformance to our specifications.

3. Preliminary sizing of fire main service and coordination with civil engineer. Incoming fire main location shown on plumbing drawings.

4. Riser location and room size estimate.

5. Determination of need for standpipes.

6. Review of adequacy of water supply for supplying the automatic fire sprinkler systems.

Fire Detection and Alarm Services

1. Performance specification only based on the following. No device drawings. a. State and local code requirements.

2. The design will be performed by the contractor. We will review the design for conformance to our specifications.

Prescriptive Envelope Compliance Documentation (OPTIONAL SERVICE)

1. Provide guidance on envelope performance requirements per Title 24-2025 (preliminary guidance document provided upon review of design documents).

2. Provide Prescriptive energy analysis to meet California Title 24-2025.

3. Document and submit analysis results for permit.

4. Respond to city comments.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 417827
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026

Professional Services Proposal

Page 4 ends

BIDDING/NEGOTIATIONS AND PERMITTING

1. Answer questions during bidding phase.

2. Issue addenda as may be required under the original design scope during the bidding phase.

3. Review of substitution requests. Maximum of two reviews per vendor.

4. Respond to jurisdiction permit comments and issue addenda as required to address comments.

Maximum of two responses and addenda issuances. Meetings with code officials can be provided as a supplemental service.

CONSTRUCTION ADMINISTRATION

2. Answer RFIs, DCVRs, and construction questions.

3. Issue of ASIs, change orders, plan revisions, etc. generated by others is not included . Additional fees will be submitted for prior approval for these services.

4. Review of change order costs initiated by others is not included.

EXCLUSIONS

1. Substantial cost reduction requiring redesign after 60% Design.

2. Redesign work associated with substantial floor plan changes after 60% Design.

3. Changes to the MEP design related to change orders initiated by others, supply chain issues, ASIs, and/or value engineering.

4. Construction cost estimates. We will review cost estimator’s pricing and provide comments.

5. Life cycle cost analysis for electrical systems.

6. Attendance at prebid and preconstruction meetings.

7. Construction record drawings.

8. Shop drawings, fabrication drawings, and construction coordination drawings.

9. Structural calculations for the seismic restraint and anchorage of equipment.

10. Design of temporary power for construction.

11. Design of building footing drainage and/or sub-slab groundwater drainage.

12. Radon system design.

13. Waterproofing details/requirements for building components.

14. Acoustical analysis, design of noise attenuation requirements, and special vibration isolation requirements for mechanical systems. We will include modifications to our systems per your acoustical consultants’ recommendations within our base fee.

15. Determination/interpretation of egress lighting paths with local officials.

16. Work associated with public street lighting or power design.

17. Commissioning of systems.

18. Commissioning participation.

19. Lightning protection system design.

20. Project related services associated with LEED and/or other third-party Green Building Certification.

21. Project related services associated with utility incentives, including energy modeling for custom track incentives, charrettes and incentive documentation.

22. Mechanical system design.

23. Information and Communications Technology (ICT) system design.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 418828
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026

Professional Services Proposal

Page 5 ends

FEE
Fixed Fee
Project Phase
Plumbing
Engineering
Electrical
Engineering Phase Totals
Construction Documents $9,100 $11,100 $20,200
Bid/Negotiation and Permitting $1,100 $1,300 $2,400
Construction Administration $2,600 $3,100 $5,700
Discipline Totals $12,800 $15,500 $28,300
Total Fee: $28,300
*Plus reimbursable expenses noted below.

OPTIONAL SERVICES (ADDITIVE)
Project Phase Fee Client Initials
Fire/Life Safety Engineering Services $7,000
Prescriptive Envelope Compliance Documentation $6,000
Site visit conducted on an as-requested basis. Cost per person and per site visit. $2,000

PAYMENT TERMS
Standard reimbursable expenses include, but are not limited to: final plots, project mileage to jobsite or meeting locations, parking, shipping, and messenger services.

Billed in addition to the above fee at cost plus 10 percent processing fee.

This proposal is valid for 90 days from the date first written above. Interface Engineering, Inc (Interface) reserves the right to modify or update this proposal after that date.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 419829
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026

Professional Services Proposal

Page 6 ends

Additional services will be billed at our standard hourly rates at the time the work is performed *. Our current standard hourly rates (2026) are:

*Annual rate changes are expected to be 4% per year.

This Agreement shall not be in effect until we sign, accepting your modifications.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 420830
Interface Engineering, Inc
37-39 Soledad Rehabilitation
January 7, 2026

Professional Services Proposal

Page 7 ends

If you have any questions, please contact this office.

Sincerely,

Wesley Lau, PE, LEED AP
Principal
WL:ah
Enclosures: Standard Provisions; Revit Deliverables

COMPANY: TEF Design

CONTACT: _____________________________________ ______________________________ Lindsey Moder, Associate Date
L:\Opportunities\2026\TEF Design\37-39 Soledad Rehabilitation\Fee Proposal\20260107FP - 37-39 Soledad Rehabilitation.docx Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 421831

Project Management | Construction Cost Management
2063 Grant Rd.

Los Altos, CA, 94024
Tel: 415.981.9430

Our ref.: DB-01

January 8, 2026

Maryam Rostami
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco, CA 94109

Re: Fee Proposal – Cost Estimating Services for Renovations: 37-39 Soledad Street Project in Salinas, CA (Rev 1)

Dear Maryam,

Further to your email, we are pleased to offer Cost Estimating services for the above project.

Scope of Services

We understand the scope of our services is to prepare cost estimates per following:
• Asian Cultural Experience of Salinas Museum at first floor, mezzanine, rear of second floor, and third floor
• Single Apartment unit at the existing second floor unit; Commercial space at First Floor (rear one story building to be demolished), and open cold shell at second story
• Limited structural work; New utility services (water, electrical); some MEP work.

The estimate will be based on the measurements of quantities from the drawings with composite unit rates reflecting the scope of work and the current market conditions. We will not obtain any bids or opinions of cost from subcontractors unless the work is of such a unique nature that no other cost information is available. No bids or third -party opinions will be obtained without prior approval from the client.

We have included time required to review and discuss our cost estimate with the Design Team and for incorporating any requested revision to the estimate as a result of the Design Team review. We have excluded any time required to reconcile our estimate with another cost estimate prepared by others. We have also excluded time required to attend any meetings or any Value Engineering cost services from this proposal. Should additional work be required, our standard hourly rate of $255 per hour will apply.

Fees

We propose to provide the above services based on the following Fees –

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 422832

Project Management | Construction Cost Management

100% SD Cost Estimate (80hrs, $255/hr.) $ 20,400

Total Fees $ 20,400

Expenses such as drawing reproduction, courier services, special mailing services (Federal Express, Express Mail etc.), and other abnormal costs are excluded and will be charged at cost plus 0% administration.

Our fees exclude travel costs outside the San Francisco Bay Area, any such travel costs as incurred will be billed separately.

Payment and Terms

We will issue a monthly invoice. Payment will be due thirty (30) calendar days.

Our proposal remains open for a period of ninety (90) days. After this time, we will be pleased to review the proposal, make any required amendments, and re-submit for your review and approval.

Work will be completed under the direction of Deo Bhalotia.

We trust that we have interpreted your requirements correctly, if you have any questions or suggested amendments, please do not hesitate to contact the undersigned. If you would like to proceed with the above services, please complete and return the authorization below.

We look forward to working with you on this project.

On behalf of TBD Consultants On behalf of TEF Design

_______________________________ Accepted by: _________________________

Deo Bhalotia
Associate Principal Date:
_________________________

Title: _________________________
Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 423833
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BKF ENGINEERS
255 Shoreline Drive, Suite 200, Redwood City, CA 94065 | 650.482.6300 January 7, 2026
BKF No: 20250631

Ms. Lindsey Moder
TEF Design
1420 Sutter Street, 2nd Floor
San Francisco CA 94109
Transmitted via email [email protected]
Subject: 37-39 Soledad Street, Salinas
Civil Engineering Proposal

Dear Ms. Moder:

BKF Engineers welcomes the opportunity to submit this proposal for civil engineering services associated with the mixed-use project located at 37-39 Soledad Street in the City of Salinas, California. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the project.

PROJECT UNDERSTANDING
Based on your proposal request and information obtained, we understand the project as follows:

The project proposes to construct Asian Cultural Experience of Salinas Museum at 37 Soledad St first floor, mezzanine, rear of second floor, and third floor. A single apartment unit is proposed at the existing second floor unit. A commercial space is proposed at 39 Soledad Street first floor (rear one story building to be demolished). Open cold shell is currently proposed at the second story.

At the time of proposal, no proposed floor plans were provided.

BKF’s scope is limited to Civil Engineering services including grading, utility connections and erosion control. These will all be completed to a construction document level suitable for City permits and construction. As this is an internal remodel, we have excluded stormwater programming scope from this project.

This proposal assumes that public improvements along the project frontage s will be limited to new sidewalks, curb & gutter, driveways, and utility service laterals.

BASIS OF DESIGN
Our proposal is based on the following:

1. 37 Soledad Street survey by BKF Engineers, dated September 9th, 2025

2. 45 Soledad Street survey by BKF Engineers, dated March 18th, 2025

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 425835

Page 2 of 6 ends

SCOPE OF SERVICES
TASK 1: CONSTRUCTION DOCUMENTS

1. Existing Conditions Review: BKF will review the existing site constraints and conditions. We will note any potential challenges to development to support the planning and permit processes.

2. Project Coordination: BKF will coordinate with the Architect and the design team regarding design concepts and electronic data exchange associated with the Permit Phase. Civil documents will be based on the digital site plan and building footprints provided by the Architect.

3. Drawings: We will be sure to prepare all civil -related items listed in the City’s submittal checklist. The following plans will be prepared for the permit submittal:

a. Civil Cover Sheet
b. Notes & Legend
c. Existing Conditions
d. Public Frontage Improvements
e. Utility Plan
f. Construction Details
g. Sedimentation and Erosion Control Plan.

4. Design Calculations: BKF does not expect any calculations to be required for our scope.

5. Specifications: BKF will prepare technical specifications in CSI format for elements included in our scope of work.

6. Meetings: BKF has budgeted up to a maximum of sixteen (16) combined staff hours to attend meetings and participate in conference calls during the construction documents phase. Anticipated meetings include City coordination and internal coordination including a Client Review Meeting at 60% submittal . Attendance at formal hearings such as Planning Commission, City Council, would be considered as additional services and not part the scope and fee provided.

7. Submittals: BKF will provide Construction Document submittals at the 60%, 90% and 100% level of completion. We have not included time for additional intermediate coordination sets with this phase of the project. We have assumed that the 90% set will be used for the initial permit submittal . We have included a separate submittal to Cal Water in this scope

8. Project Approval: BKF will update the drawings based on agency comments and re -submit for review. We have allocated fee for up to twenty (20) combined staff hours to address minor comments that do not change the design of the civil improvements or site plan. We have assumed that no more than two plan submittals will be needed and that the agency will not be utilizing third party plan reviewers.

TASK 2: BIDDING AND CONSTRUCTION SUPPORT

1. Bidding Support : We will assist the owner with the project bidding process. This includes attending answering questions during the bidding period . BKF has allocated up to a maximum of four (4) hours of combined staff time to support the project team during the bidding phase.

2. Construction Support: BKF has allocated up to a maximum of sixteen (16) hours of combined staff time to support the contractor and design team during the construction phase of the project. Anticipated services Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 426836

Page 3 of 6 ends

include written response to requests for information (RFI 's), submittal reviews, substitution requests, informational bulletins, attending pre -construction meetings, site visits to provide clarification of the consultant's design intent for the contractor, Architect or owner, stormwater facility construction observations, punch list walks , and record drawings . This does not include work (site visit, design, and permitting) related to field changes needed to address unknown or unforeseen conditions or changes to the design based on the contractor’s sequencing design.

SCOPE QUALIFICATIONS AND ASSUMPTIONS
BKF Engineers' services are limited to those expressly set forth in the scope. We understand that BKF will have no other obligations or responsibilities for the project except as provided in this proposal letter, or as otherwise agreed to in writing. BKF will provide the scope of services consistent with, and limited to, the standard of care applicable to such services. Any participation in non -adversarial procedures, or other right to repair items, is considered as additional services. For the scope of work identified, we have assumed the following:

1) Basis of Design and Site Information
a) Topographic Survey: The survey completed by BKF in September 2025 will be utilized for our civil engineering design.

b) Title Report: A current title report for the property will be provided by the owner.

c) Geotechnical Report: A geotechnical report for the project will be provided. At a minimum, this report should address the required paving structural sections, earthwork and compaction recommendations, soil bearing pressures, surcharge pressures, settlement issues, soil infilt ration/percolation rates, groundwater levels, and corrosion recommendations.

d) Existing Utilities: Unless otherwise indicated or provided by others, any existing utilities identified on BKF 's drawings/plans are based on information obtained by BKF, or provided to BKF, and may not be accurately documented in their horizontal location or vertical profile. Other utilities may be present that were not disclosed. BKF highly recommends that critica l facilities be underground service alert (USA) located and potholed during design or prior to construction.

e) Potholing: Potholing services are not included in this proposal unless specifically identified.

f) Existing Utility Capacities: Unless otherwise addressed, existing utilities have adequate capacity to serve the proposed improvements, that they are adjacent to the site frontage and do not require main extensions, and that utility system capacity studies are not required.

2) Responsibilities
a) Civil Engineering Scope Items : BKF's design tasks are limited to civil work outside of the structure(s) and utility connections 5-feet outside of the structure(s) including: site grading, non-structural concrete pavement, concrete sidewalks, concrete curbs and gutters, asphalt pavement, storm drainage, wastewater, and domestic water/fire water design.

b) Architect: The Architect will be responsible for the overall site plan including accessible routes of travel, details of site accessibility signage, parking counts, site coverage calculations, trash areas/enclosures, fencing and walls. A site plan will be provided by the Architect prior to our beginning design. All work within the building (including any podium, porches, garages, or ramps) will be the Architect's scope of work.

c) Site Dry Utilities: All electric, gas, communications, and lighting improvements will be designed by others, unless specifically included in the civil scope of work.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 427837

Page 4 of 6 ends

d) Fire System: Certification of the fire protection system from the point of connection at the public water main to the building sprinkler system must be provided by a properly -licensed fire protection engineer or contractor.

e) Site Landscape/Irrigation: The landscape architect will provide landscape, irrigation design, and layout and details of walks, plazas, trails, entry monuments, walls, and/or fences. The architect and landscape architect will lead the design development efforts for the design, gradi ng, and detailing of interior courtyards, plaza areas, hardscape and landscape areas.

f) Structural Details: Structural calculations, design, and details for such items as reinforced concrete slabs, foundations, pads, vaults, footings, ramps, stairs, sound/site walls, and/or retaining walls will be provided by others. This includes structural design and detailin g for storm water treatment elements that retain ground, parking, or buildings foundations.

g) Mechanical, Electrical and Plumbing (MEP): All site HVAC, power, gas, communications, and low voltage improvements, and existing water pressures will be coordinated, designed, and documented by others. MEP will also provide preliminary fire service sizing based on the California Plumbing and Fire Code requirements and provide fire service lateral locations and sizes to BKF.

h) Joint Trench Design : Services to the buildings, main extensions, and/or relocation of existing 'dry' utilities (gas, electric, communication, fiber, etc.) will be led by the joint trench/electrical designers unless otherwise contracted. Any utility relocation/abandonment required is assumed to be coordinated and processed by the Joint Trench Consultant. Dry utilities designed by the joint trench consultant will be shown for coordination purposes only on the civil plans.

i) Lighting Design & Photometric Analysis : Lighting design and photometric analysis for the site and public roadways will be provided by others.

j) Traffic Signal Design: Design or modification of traffic signals is not currently included in our scope of work.

BKF can provide these services if the City conditions these improvements to the project.

k) Water Design: Proposal assumes that the project will require new water services for domestic, irrigation, and fire. We have not allocated budget to install public or private fire loops within the development or main extensions within the public right of way.

l) Mapping: We have not included time to prepare additional items not contained in the mapping scope of work. Additional mapping services such as subdivision maps, private easement documents, quit claims, ALTA's, right of way dedications, etc. not specifically listed in this proposal are not included.

m) Cost Estimating: All cost estimating will be provided by a project estimator. BKF will review the cost estimates for general consistency with the plans.

n) Pump Stations: Pump station design (electrical, mechanical, plumbing, and sitework) is not included in the basic scope of services. We can provide pump station design service as an additional scope item at your request.

o) Earthwork: We do not expect to provide any earthwork calculations.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 428838

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3) CEQA, Entitlement, and Off-Site Improvements/Studies a) CEQA/EIR Consulting: Some jurisdictions allow project sponsors to provide technical studies to support the CEQA document and review by the sponsor of the administrative draft document. We have not included time for assisting in this effort. Should this be requested, we can provide a separate scope to support this effort.

b) Off-Site Improvements: Off-site improvements are limited to designing new curb cuts along the project frontage and construction of new curb, gutter, sidewalk, and utility services to the public mains within the fronting public roads. If additional off-site improvements are subsequently required, we will notify you of the change in scope and provide an additional service request to cover the new scope.

4) Meetings
Meetings: Meetings are assumed to be held in the Bay Area or via remote conference. Meeting time requested beyond what we have budgeted is not included in this proposal.

5) Phasing, Delivery and Deliverables
a) Phasing: The project will be permitted and constructed in one phase and that construction phasing plan(s), or interim condition plans, will not be required for this project. Proposal does not include preparing and processing split construction permits for demolition, rough grading, backbone utilities, etc.

b) Submittals: All submittals, and the coordination thereof, will be facilitated by the lead consultant and /or owner representative.

c) Permits: Unless otherwise specifically delineated in the scope of services, permit processing, applications, fees, and submittals to local, state, and federal agencies and utility purveyors will be provided by others. BKF will submit to the client delineated scope deliverables for client submission to governing agencies.

d) Drawings: All drawings will be prepared in AutoCAD format. We will submit copies of all drawings in both electronic and paper format.

e) Building Information Modeling (BIM): We have not included time to convert civil 3D design or existing conditions AutoCAD files into BIM model files. We have assumed all conversions will be by the Architect.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 429839

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COMPENSATION
BKF proposes to provide the services on a lump sum basis. We will invoice for our services on a percent complete basis per task summarized as follows:

Task Description Fee
1 Construction Documents $25,500
2 Bidding and Construction Support $5,200
Total Fee $30,700

Reimbursable expenses are anticipated for reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable expenses will be billed on a cost plus 10-percent markup basis.

For tasks requested by the owner or Architect not defined in this scope of services, BKF will identify them as potential extra work. We can provide a scope and fee for these items or they may be tracked separately as extra work and billed on a time and materials per our attached rate schedule.

Thank you for the opportunity to present this proposal. We look forward to assisting in developing this project. Please contact me at 650-482-6475 if you have any questions regarding our scope of services.

Respectfully,
BKF Engineers

Craig Smith, PE, QSD Jonathan Tang, PE
Project Manager Associate Principal

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 430840
January 9, 2026
Maryam Rostami
TEF Design
1420 Sutter Street
San Francisco, CA 94109
Re: 37-39 Soledad Street Rehabilitation
37-39 Soledad Street
Salinas, CA 93901
Job No. 2024.294.01
Dear Maryam,
Thank you for considering Tipping for the proposed rehabilitation of 37-39 Soledad Street in the historic Chinatown district of Salinas. We are delighted to work with you on this important renovation.

We have worked with your office under a separate agreement to provide structural content for a Historic Structures Report and structural design work for stabilization work of the existing building.

This proposal is related to a separate but related scope of work to design interior renovations for new programming at the building as part of its adaptive reuse plans.

The existing site includes two adjoining buildings constructed in 1942, each two-stories tall and totaling approximately 9,431 square feet of interior space. 37 Soledad Street, also known as the Republic Cafe, is on the National Register of Historic Places and recognized by the State of California as a historic building. A fire in October of 2022, along with much deferred maintenance, has rendered the wood-framed buildings uninhabitable. The building shell, including the primary structure, will be improved as part of the separate stabilization project. The proposed program for the interior rehabilitation improvements includes the following:
37 Soledad:
• Asian Cultural Experience of Salinas Museum at first floor, mezzanine, rear of second floor, and third floor.
• A single apartment unit at the existing second floor unit • Design of a new interior transverse shear wall or braced frame (and associated foundations) as a voluntary seismic upgrade. This element will be integrated into the architectural space plan so as not to interrupt circulation or adversely impact the function of the space.

Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 431841
37-39 Soledad Street Rehabilitation January 9, 2026
39 Soledad:
• Commercial space at first floor
• Demolition of rear one story building
• Open cold shell at second story
Given the lack of design development for the proposed program, aside for the specific voluntary seismic retrofit element (interior shear wall or braced frame), the scope of structural engineering required for the design is not clear at this time. The structural scope may be limited or non-existent for the rehabilitation, although it is possible structural consulting and design could be required for miscellaneous items such as the following:
• Framing modifications for MEP upgrades
• T renching coordination and patch back details at SOG for new plumbing • Framing evaluation for heavy loads (servers, operable partitions, other items) • Seismic anchorage for suspended elements (soffits) or partial height walls • MEP equipment or solar anchorage
• Design of new openings or supports for improved vertical circulation (elevators)

SCOPE OF STRUCTURAL ENGINEERING SERVICES
This proposal includes structural engineering services for the scope of work described above. Our basic services consist of the analysis, design, detailing, and specifications for the structural portions of the project and include construction services to review fabrication drawings, respond to clarification requests, and make periodic observations related to structural components and systems.

Our tasks, milestones, responsibilities, and deliverables for the project at each phase are described in detail below:

Construction Documents
• Attend regularly scheduled meetings with the owner, contractor, and design team to develop design strategies and establish key parameters. • Create computational models for the proposed structural modifications and perform detailed analyses demonstrating adequacy for gravity, wind, and earthquake loading. • Review the effects of secondary or nonstructural elements and design the components 2 of 7
Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 432842
37-39 Soledad Street Rehabilitation January 9, 2026
required for their support.
• Prepare complete sets of drawings, structural note specifications, and calculations documenting the structural work for bidding, approvals, and construction of the project, including progress deliverables at 60% and 90% milestones. • Establish testing and inspection requirements for all structural materials and workmanship.

Approvals and Bidding
• Respond to plan check comments and revise plans as necessary. • Advise and consult with client and architect during the solicitation and evaluation of contractor bids
• Issue final construction documents and addenda for construction.

Construction Administration
• Attend a pre-construction conference to answer questions about design intent or interpretation of the documents, and to examine the contractor's understanding of the project and its requirements.
• Review fabrication drawings and construction submittals for overall compliance with the structural portion of the contract documents. We assume a single round of review of complete, coordinated, and timely submittal packages that are reviewed and approved by the contractor prior to review by our office.
• Review inspection and test reports for items detailed on the structural drawings or called out in the specifications. T ake necessary action on reports indicating non-conforming items. This excludes significant design revisions that may result from non-conformance with and deviations from the contract documents.
• Respond to questions from the client and/ or special inspector regarding interpretation of the structural portion of the contract documents.
• Respond to contractor RFIs. This excludes redesign effort or significant changes to the approved plans due to contractor’s means and methods or requests for substitution. This also excludes the design of repair or remediation measures for damaged or inadequately performed work.
• Visit the construction site at appropriate times to observe the progress of construction and its general conformance to structural drawings and specifications. We estimate that the project would include up to two (2) site visits during construction for periodic structural observation. 3 of 7
Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 433843
37-39 Soledad Street Rehabilitation January 9, 2026
This excludes site visits for inspection, field coordination, troubleshooting, repair or remediation of damaged or inadequately performed work, and quality control efforts.

FEES
Owing to the uncertainty in the scope required, we propose to provide basic structural engineering services on a time and materials basis. We estimate our fees will be in the range of $35,000-$45,000 although we caution this fee could increase somewhat significantly if extensive structural work is required (i.e. a scenario where a new elevator with pit and penthouse is required in conjunction with a new custom stair, extensive framing strengthening for equipment or occupiable roof loads, and the design and anchorage of 5 to 10 interior architectural elements such as moveable partitions, soffits, partial height walls, etc.)
If you find this proposal acceptable, please sign and return a copy as our authorization to proceed.

Again, thank you for considering Tipping as part of your team for this project. We look forward to working with you. Please do not hesitate to contact us if you have any questions.

Sincerely, Accepted:
______________________________________________
Signature
______________________________________________
Marc Steyer, SE, LEED AP Printed Name and Title
Principal
______________________________________________
Date
24294_01.wa2.odt
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Docusign Envelope ID: D35B3BE8-6C11-45CA-A070-8F3E1C48400A 434844
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Version: July 2024

AGREEMENT —AMENDMENT NO. 5 TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN
TEF ARCHITECTURE AND INTERIOR DESIGN, INC. AND CITY OF SALINAS

This Amendment No. 5 to the Professional Services Agreement (the “Amendment”) is entered into this 21st day of April 2026, by and between the City of Salinas (the “City”) and TEF Architecture and Interior Design, Inc., (the “Consultant”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, the City and Contractor first entered int o a/an Professional Services Agreement effective July 1, 2024, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, On February 3rd, 2026, the Council approved Amendment No. 4 to complete additional design work and provide Permit and Bid documents and construction administration, and increase the not to exceed compensation amount to $1,314,499; and

WHEREAS, the City and Contractor desire to further amend the Agreement to reflect the additional scope provided by consultant and reflect the revised compensation to be paid to consultant; and

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree to further amend the Agreement as follows:

TERMS

1. Section 1 of the Agreement is further amended to add the additional services outlined Consultant proposal attached hereto as Exhibit A to the Consultant’s scope of services.

2. Section 3 of the Agreement is amended to increase the total compensation amount by $51,235, for a maximum compensation amount not to exceed amount to $1,365,734.

Docusign Envelope ID: A8D61F3A-9261-8018-8033-8E4A53F655C3 436802

Page 2 of 2 ends

Version: July 2024

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Amendment as of the date first written above.

CITY OF SALINAS

___________________________________
René Mendez, City Manager

APPROVED AS TO FORM:

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

TEF ARCHITECTURE AND INTERIOR DESIGN, INC.

____________________________________
Printed name: Maryam Rostami__________
Title: Principal________________________
Docusign Envelope ID: A8D61F3A-9261-8018-8033-8E4A53F655C3 437803
Certificate Of Completion
Envelope Id: A8D61F3A-9261-8018-8033-8E4A53F655C3
Status: Completed
Subject: Complete with Docusign: Amendment No. 5 TEF Architecture and Interior Design (04212026) Source Envelope:

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Initials: 0
Patricia M. Soratos
AutoNav: Enabled
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200 Lincoln Avenue
Salinas, CA 93901
[email protected]
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4/27/2026 11:57:46 AM
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Christopher A. Callihan
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City Attorney
City of Salinas
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Rene Mendez
[email protected]
Rene Mendez, City Manager
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City of Salinas
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442808
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-364, Version: 1
Amendment No. 5 to Agreement for Services with California Premier Restoration for Emergency Clean- Up and Stabilization of 37 and 39 Soledad Street
Approve a Resolution authorizing the City Manager to execute Amendment No. 5 to Agreement for Services with California Premier Restoration for emergency clean-up and stabilization of 37 and 39 Soledad Street to increase the total compensation amount by $2,904, for a maximum compensation amount not to exceed $454,224.

City of Salinas Printed on 7/30/2026Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: AUGUST 4, 2026
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
BY: GRANT LEONARD, PLANNING MANAGER
TITLE: AMENDMENT NO. 5 TO AGREEMENT FOR SERVICES WITH

CALIFORNIA PREMIER RESTORATION FOR EMERGENCY
CLEAN-UP AND STABILIZATION OF 37 AND 39 SOLEDAD
STREET

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to execute Amendment No. 5 to Agreement for Services with California Premier Restoration for emergency clean -up and stabilization of 37 and 39 Soledad Street to increase the total compensation amount by $2,904, for a maximum compensation amount not to exceed $454,224.

EXECUTIVE SUMMARY:

The City currently has a n Agreement for Services with California Premier Restoration for emergency clean-up and stabilization of 37 and 39 Soledad Street . This Amendment expands the scope of services provided and increases the total compensation amount by $2,904 for a maximum compensation amount not to exceed $454,224.

BACKGROUND:

As part of the on -going efforts to implement the Chinatown Revitalization Pl an (2019), the City purchased the Republic Café and Lotus Inn ( 37 and 39 Soledad Street ) in December 202 4. The buildings are currently boarded up and were damaged by a fire in 2022. In November of 2025, the City entered into a n Agreement for Services with California Premier Restoration for emergency clean-up and stabilization of 37 and 39 Soledad Street with a not to exceed amount of $247,150.

On January 30, 2026, the City executed Amendment No. 1 to the Agreement for Services with California Premier Restoration to extend the term to June 30, 2026. On February 3, 2026, the City executed Amendment No. 2 to the Agreement for Services with California Premier Restoration to complete demolition and disposal of additional materials from 39 Soledad Street. On April 7, 2026, the Agreement was further amended to complete the removal of hazardous materials from 39 Soledad Street (Amendment No. 3). On June 30, 2026, the City executed Amendment No. 4 to the 444
Page | 2
Agreement for Services with Cali fornia Premier Restoration to extend the term to December 31, 2026.

The City and California Premier Restoration have identified additional engineering work to be completed, as outlined in the attached Change Order (Exhibit A). Amendment No. 5 will allow the City and California Premier Restoration to complete the additional work and prepare the building for future rehabilitation and restoration work.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

Development of the City-owned properties in Chinatown advances the City Council’s 2025-2028 Housing and Economic Development initiatives by supporting the development of mixed-use affordable housing and the revitalization of the Chinatown neighborhood.

DEPARTMENTAL COORDINATION:

The Community Development Department is leading this effort with close coordination with Public Works and Finance Departments.

FISCAL AND SUSTAINABILITY IMPACT:

Funding for Amendment No. 4 will come from the City’s Chinatown Revitalization CIP (9070).

Fund

General Ledger Number
(Operating/CIP)
General Ledger Account
Name

Remaining Budget
Appropriation
Amount Requested
1000 30.9070-63.5900 Outside Services Other
Professional Services
$586,178 $2,904
445
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ATTACHMENTS:

1. Resolution

2. Amendment No. 5
a. Exhibit “A” California Premier Restoration Change Order

3. Agreement for Services

4. Amendment No. 1

5. Amendment No. 2

6. Amendment No. 3

7. Amendment No. 4

446
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RESOLUTION NO.

A RESOLUTION APPROVING AMENDMENT NO. 5 TO THE AGREEMENT FOR

SERVICES BETWEEN THE CITY OF SALINAS AND CALIFORNIA PREMIER

RESTORATION

WHEREAS, as part of the on -going efforts to implement the Chinatown Revitalization Plan, the City purchased 37 and 39 Soledad Street in December 2024; and

WHEREAS, 37 and 39 Soledad Street are currently boarded up and were damaged by a fire in 2022; and

WHEREAS, in November of 2025, the City entered into an Agreement for Services with California Premier Restoration for emergency clean-up and stabilization of 37 and 39 Soledad Street with a not to exceed amount of $247,150; and

WHEREAS, on January 30, 2026, the City approved Amendment No. 1 to the Agreement for Services with California Premier Restoration in January 2026, to extend the term to June 30, 2026; and

WHEREAS, on February 3, 2026, the City approved Amendment No. 2 to the Agreement for Services between the City of Salinas and California Premier Restoration to expand the scope of services and increase the total compensation amount by $135,000 for a maximum not to exceed compensation amount of $382,150.00

WHEREAS, on April 7, 2026, the City approved Amendment No. 3 to the Agreement for Services with California Premier Restoration to expand the scope of services and increase the total compensation amount by $69,170 for a maximum not to exceed compensation amount of $451,320.00.

WHEREAS, on June 30, 2026, the City approved Amendment No. 4 to the Agreement for Services with California Premier Restoration to extend contact to December 31, 2026.

WHEREAS, City and California Premier Restoration have identified additional engineering work to be completed, as outlined in the attached Change Order (Exhibit A); and

WHEREAS, the City has $ 473,835 in the Chinatown Revitalization Plan CIP 9070 available for predevelopment work at 37 and 39, and therefore funding for Amendment No. 5 will come from the City’s Chinatown Revitalization CIP (9070); and

WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resulting from this action will be assessed f or CEQA applicability.

447
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NOW, THEREFORE, BE IT RESOLVED the Salinas City Council hereby authorizes the City Manager to execute Amendment No. 5 to Agreement for Services with California Premier Restoration for emergency clean-up and stabilization of 37 and 39 Soledad Street to increase the total compensation amount by $ 2,904, for a maximum compensation amount not to exceed $454,224. Funding for Amendment No. 5 will come from the City’s Chinatown Revitalization CIP (9070)

PASSED AND APPROVED this 4th day of August 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Dennis Donohue, Mayor

ATTEST:

_________________________
Patricia M. Soratos, City Clerk
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Form: Agreement Amendment
Version: July 2025

AGREEMENT —AMENDMENT NO. [1] TO
37 AND 39 SOLEDAD STREET EMERGENCY CLEAN-UP AND STABILIZATION

BETWEEN CITY OF SALINAS AND CALIFORNIA PREMIER RESTORATION

This Amendment No. 1 to the Agreement for Services for 37 And 39 Soledad Street Emergency Clean-Up And Stabilization (the “Amendment”) is entered into this 30th day of January 2026, by and between the City of Salinas (the “City”) and California Premier Restoration, a California Corporation, (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, the City and Contractor first entered into a/an Agreement for Services for 37 And 39 Soledad Street Emergency Clean-Up And Stabilization effective November 14th, 2025, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, the City and Contractor desire to amend the Agreement to reflect the additional scope of services provided by contractor, to reflect the revised compensation to be paid to contractor, and to extend the term of the agreement.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, Term section, is amended to extend the following:

Work under this agreement shall be completed by 06/30/2026 unless City grants a written extension of time as set forth in Section 2.

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS

___________________________________
René Mendez, City Manager

APPROVED AS TO FORM:

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

California Premier Restoration, a California Corporation

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37

478774

Page 2 of 2 ends

Form: Agreement Amendment
Version: July 2025

____________________________________
Printed name: Michael Mosebach_________
Title: President________________________
Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 479775

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 480776

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 481777

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 482778

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 483779

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 484780

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 485781

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 486782

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 487783

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 488784

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 489785

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 490786

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 491787

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 492788

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 493789

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 494790

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 495791

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 496792

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 497793

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 498794

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 499795

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 500796

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 501797

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 502798

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 503799

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 504800

Docusign Envelope ID: 173CE8B8-27C1-4212-8B88-E00EBE7BC26F Docusign Envelope ID: 1392BA27-E9E2-4D8F-92A5-92C4584A6A37 505801
Docusign Envelope ID: FF828B62-9320-46F4-B59F-9D61940B3A 1 A AGREEMENT -AMENDMENT NO. [2] TO
37 AND 39 SOLEDAD STREET EMERGENCY CLEAN-UP AND STABILIZATION

BETWEEN CITY OF SALINAS AND CALIFORNIA PREMIER RESTORATION This Amendment No. 2 to the Agreement for Services for 37 And 39 Soledad Street Emergency Clean-Up And Stabilization (the "Amendment") is entered into this 3rd day of Fedruary 2026, by and between the City of Salinas (the "City") and California Premier Restoration, a California Corporation, (the "Contractor"). City and Contractor may be individually referred to herein as a "Party" and collectively the City and Contractor may be referred to as the "Parties."

RECITALS
WHEREAS, the City and Contractor first entered into an Agreement for Services for 37 And 39 Soledad Street Emergency Clean-Up And Stabilization effective November 14th, 2025, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the "Agreement"); and WHEREAS, the City amended the Agreement for Services with California Premier Restoration in January, 2026, to extend the term to June 30, 2026; and
WHEREAS, the City and Contractor desire to further amend the Agreement to reflect the additional scope of services provided by contractor and reflect the revised compensation to be paid to contractor.

NOW, TH ERE FORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, Scope section, is amended to add the following:

Additional services as described in the Contractor's Change Order 1 (Exhibit A).

2. The Agreement, Payment section, is amended to increase the following:

City agrees to pay and the Contractor agrees to accept as full and fair consideration for the performance of this agreement, Three Hundred Eighty Two Thousand One Hundred and Fifty Dollars ($382,150).

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS
Rene Mendez, City Manager
APPROVED AS TO FORM:

Form: Agreement Amendment
Version: July 2025

Page 1 of 2 ends

Docusign Envelope ID: 5D106BCC-CE22-40DE-8B9B-C0F0A8CB8174 506772
Docusign Envelope ID: 5D106BCC-CE22-40DE-8B9B-C0F0A8CB8174 507773

Page 1 of 2 ends

Form: Agreement Amendment
Version: April 2026

AGREEMENT —AMENDMENT NO. [3] TO
37 AND 39 SOLEDAD STREET EMERGENCY CLEAN-UP AND STABILIZATION

BETWEEN CITY OF SALINAS AND CALIFORNIA PREMIER RESTORATION

This Amendment No. 3 to the Agreement for Services for 37 And 39 Soledad Street Emergency Clean-Up And Stabilization (the “Amendment”) is entered into this 7th day of April, 2026, by and between the City of Salinas (the “City”) and California Premier Restoration, a California Corporation, (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, the City and Contractor first entered into an Agreement for Services for 37 And 39 Soledad Street Emergency Clean-Up And Stabilization effective November 14th, 2025, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, the City amended the Agreement for Services with California Premier Restoration in January, 2026, to extend the term to June 30, 2026; and

WHEREAS, the City further amended the Agreement for Services with California Premier Restoration in February, 2026, to add additional scope of services and increase the maximum compensation to $382,150; and

WHEREAS, the City and Contractor desire to further amend the Agreement to reflect the additional scope of services provided by contractor and reflect the revised compensation to be paid to contractor.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. Section 1 of the Agreement is further amended to add the additional services outlined in the Contractor’s Change Order 2 (Exhibit A).

2. Section 4 of the Agreement is further amended to increase the total compensation by $69,170, for a total maximum compensation amount not to exceed $451,320.

3. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS

___________________________________
René Mendez, City Manager

APPROVED AS TO FORM:

Docusign Envelope ID: FF5A1FDE-3616-4E9E-A8EB-333CD313117C Docusign Envelope ID: 54B1E63C-039C-8784-83FE-8CE85F16FB55 508770

Page 2 of 2 ends

Form: Agreement Amendment
Version: April 2026

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

California Premier Restoration, a California Corporation

____________________________________
Printed name: Michael Mosebach_________
Title: President________________________

Docusign Envelope ID: FF5A1FDE-3616-4E9E-A8EB-333CD313117C Docusign Envelope ID: 54B1E63C-039C-8784-83FE-8CE85F16FB55 509771

Page 1 of 2 ends

Form: Agreement Amendment
Version: April 2026

AMENDMENT NO. [4] TO
37 AND 39 SOLEDAD STREET EMERGENCY CLEAN-UP AND STABILIZATION

AGREEMENT BETWEEN CITY OF SALINAS AND CALIFORNIA PREMIER RESTORATION

This Amendment No. 4 to the Agreement for Services for 37 And 39 Soledad Street Emergency Clean-Up And Stabilization (the “Amendment”) is entered into this 30th day of June, 2026, by and between the City of Salinas (the “City”) and California Premier Restoration, a California Corporation, (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, the City and Contractor first entered into an Agreement for Services for 37 And 39 Soledad Street Emergency Clean-Up And Stabilization effective November 14, 2025, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, the Agreement was amended in January, 2026, to extend the term to June 30, 2026; and

WHEREAS, the Agreement was further amended in February 2026, to add additional scope of services and increase the maximum compensation to $382,150; and

WHEREAS, the Agreement was further amended on April 7th, 2026, to add additional scope of services and increase the maximum compensation to $451,320; and

WHEREAS, the City and Contractor desire to further amend the Agreement to extend the term of the Agreement.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. Section 2 of the Agreement, Term, is further amended to extend the term to December 31, 2026.

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Amendment as of the date first written above.

CITY OF SALINAS

___________________________________
René Mendez, City Manager

APPROVED AS TO FORM:

___________________________________
Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 510691

Page 2 of 2 ends

Form: Agreement Amendment
Version: April 2026

□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

California Premier Restoration, a California Corporation

____________________________________
Printed name: Michael Mosebach_________
Title: President________________________

Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26

511692

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Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 537718

Page 1 of 2 ends

Form: Agreement Amendment
Version: July 2025

AGREEMENT —AMENDMENT NO. [1] TO
37 AND 39 SOLEDAD STREET EMERGENCY CLEAN-UP AND STABILIZATION

BETWEEN CITY OF SALINAS AND CALIFORNIA PREMIER RESTORATION

RECITALS

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, Term section, is amended to extend the following:

Work under this agreement shall be completed by 06/30/2026 unless City grants a written extension of time as set forth in Section 2.

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS

___________________________________
René Mendez, City Manager

APPROVED AS TO FORM:

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

California Premier Restoration, a California Corporation

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Page 2 of 2 ends

Form: Agreement Amendment
Version: July 2025

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Page | 1

RESOLUTION NO. 2026-016

A RESOLUTION APPROVING AMENDMENT NO. 2 TO THE AGREEMENT FOR

SERVICES BETWEEN THE CITY OF SALINAS AND CALIFORNIA PREMIER

RESTORATION

WHEREAS, the City applied for and received $1,555,000 in Regional Early Action Planning Grant (REAP 2.0) funding from the Association of Monterey Bay Area Governments (AMBAG) to complete predevelopment activities for the development of mixed -use affordable housing to be located in the Chinatown neighborhood; and

WHEREAS, as part of the on -going efforts to implement the Chinatown Revitalization Plan, the City purchased 37 and 39 Soledad Street in December 2024; and

WHEREAS, 37 and 39 Soledad Street are currently boarded up and were damaged due to a fire in 2022; and

WHEREAS, the scope of work for California Premier Restoration included an optional task to complete removal of interior finishes and fixtures to bring the interior to bare stud condition following testing for lead and asbestos; and

WHEREAS, the City administratively amended the Agreement for Services with California Premier Restoration in January 2026, to extend the term to June 30, 2026; and

WHEREAS, the City completed lead and asbestos testing for the buildings in December 2025, and California Premier Restoration is now prepared to move forward with the removal of the interior finishes, as outlines in the attached Change Order (Exhibit A); and

WHEREAS, the Regional Early Action Planning Grant (REAP 2.0) from the Association of Monterey Bay Area Governments (AMBAG) funds this project; and

WHEREAS, to meet the March 31, 2026 , expenditure deadline, $135,000 in REAP 2.0 funds previously allocated to a separate contract with TEF Design for architectural services for Chinatown are being reallocated to fund Amendment No. 2; and

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute Amendment No. 2 to the Agreement for Services between the City of Docusign Envelope ID: F59B6D11-9A74-4A8C-A9D9-30829FCA6B03 Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 566747
Page | 2

Salinas and California Premier Restoration to expand the scope of services provided in Exhibit A, increase the total compensation amount by 135,000 for a maximum not to exceed compensation amount of $382,150.00. REAP 2.0 Grant funds are the funding source.

PASSED AND APPROVED this 3rd day of February 2026, by the following vote:

AYES: Councilmembers Barajas, Barrera, De La Rosa, Salazar, Sandoval and Mayor Donohue

NOES: None

ABSENT: Councilmember D’Arrigo

ABSTAIN: None

APPROVED:

_______________________
Dennis Donohue, Mayor

ATTEST:

______________________________
Alexis Mejia, Assistant City Clerk
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MEMORANDUM

DATE: November 14, 2025

TO: Rene Mendez, City Manager

FROM: Lisa Brinton, Director

BY: Grant Leonard, Planning Manager

SUBJECT: 34, 36, and 38 Soledad Street Emergency Fencing

At approximately 4:30 p.m. on Monday, September 22, 2025 a fire began inside 38 Soledad Street, Salinas, CA, a boarded-up building located on City-owned property. Due to the condition of the building and status of the fire, the Fire Department determined it was not safe to enter the structure and established a defensive position to monitor the fire and ensure it did not spread to neighboring structures. As a result of the fire, 38 Soledad Street was destroyed, and the adjoining buildings, 36 and 34 Soledad Street were damaged. On Saturday, September 29th, 2025, the Fire Department and Code Enforcement conducted a searched of the site with a cadaver dog that determined no humans were present in the building debris.

The City Chief Building Official and Code Enforcement department have determined that the remaining portions of the building are not structurally sound and pose a danger to the public due to the potential for collapse of the remaining building materials. See photos below.

Given the risk of collapsing building materials, it was critically important to secure the property immediately after the fire to ensure the public could not access the site or the sidewalk in front of the property. The Community Development Department has secured the site with temporary fencing from an available fencing company, JR Fencing. See photos below.

At this time, the Community Development Department seeks to move forward with an after the fact emergency procurement to secure the site after the fire and during demolition, pursuant to Section 18 of the City’s purchasing policy and Section 12-24 of the City Code, due to the urgent need to prevent injury or loss of life that could result from collapse of the remaining structure.

Docusign Envelope ID: B6BA3047-E10F-4E15-96E7-9EC4146DDD0C City Manager
City of Salinas
11/14/2025 | 3:52 PM PST
René Mendez
Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 568749

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Docusign Envelope ID: B6BA3047-E10F-4E15-96E7-9EC4146DDD0C Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 570751
Docusign Envelope ID: B6BA3047-E10F-4E15-96E7-9EC4146DDD0C Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 571752

Docusign Envelope ID: B6BA3047-E10F-4E15-96E7-9EC4146DDD0C Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 572753
Docusign Envelope ID: B6BA3047-E10F-4E15-96E7-9EC4146DDD0C Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 573754
INVOICE #
10335
BILL TO:

City of Salinas City
65 W. Alisal St. 2nd Floor
Salinas, CA. 93901-2639
JOB SITE:

City of Salinas City
34-36 Soledad St.

Salinas, CA. 93901

JR FENCING
P.O. Box 6551
Salinas, CA 93912
License # 721779
V.O. NO.P.O. NO. TERMS
Due on receipt

INVOICE DATE
11/6/2025

PROJECT
Additional Temp fencing
3% convenience fee will be added to the invoice total for credit card payments.

Phone #
831-455-2208
TOTAL

DESCRIPTION BLK/LOT QTY UNIT PRICE AMOUNT
6ft. tall temporary chain link panels, ( 6' X 12'
panels). 3 month rental term
252 10.00 2,520.00
Deliver & Pickup fee.1 350.00 350.00
Relocation of temp panels.1 350.00 350.00
$3,220.00
Docusign Envelope ID: B6BA3047-E10F-4E15-96E7-9EC4146DDD0C Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 574755
Estimate/Contract
DATE
11/3/2025
ESTIMATE #
11579

NAME / ADDRESS
City of Salinas City
65 W. Alisal St. 2nd Floor
Salinas, CA. 93901-2639

JR FENCING
P.O. Box 6551
Salinas, CA 93912
License # 721779
Project
Due on receipt

SALESPERSON
JR
Due Date
34-38 Soledad St. Sa...

EXPIRES ON
12/05/2025

SIGNATURE
Phone # 831-455-2208
Fax # 831-455-2238
TOTAL

DESCRIPTION QTY UNIT PRICE TOTAL
8ft. tall Chain Link Fence. Using 2-7/8 Terminal post set 3-4ft. in concrete, 2-3/8 line post set 3ft. in concrete, 1-5/8 top rails, 7 gauge spring tension wire, and 3/8/11/96 chain link fabric.
130 111.00 14,430.00
Unit price per foot based on Bobcat access.

Labor rate based on prevailing wage rates for Monterey County.

Any additional bonds, permit, and insurance requirements will be added to the total.
_____________________________________
All work will be performed in accordance with standard practice.Property lines must be marked by purchaser and seller assumes no responsibility for location of property lines. Seller is not responsible for any permits. Purchaser is aware and agrees that underlying rock, concrete, shale, hardpan, hidden pipe,electrical wiring, or other substance that will require jackhammering, drilling or if any other condition is unknown to the seller involving extra labor cost, will result in additonal charges apart from this agreement, seller shall honor rescission by purchaser under such state and federal laws pertaining to such action taken by purchaser, guarantees or warranties shall be honored by seller only if in written form or certified. No verbal assurance or guarantees and warranties shall have any validity at any time. The above conditions are binding to the contract. A late charge of

1.5% per month (A.P.R.) is billed on accounts still open 30 days after date of invoice. $14,430.00
Docusign Envelope ID: B6BA3047-E10F-4E15-96E7-9EC4146DDD0C Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 575756
Estimate/Contract
DATE
11/13/2025
ESTIMATE #
11598

NAME / ADDRESS
City of Salinas City
65 W. Alisal St. 2nd Floor
Salinas, CA. 93901-2639

JR FENCING
P.O. Box 6551
Salinas, CA 93912
License # 721779
Project
Due on receipt

SALESPERSON
JR
Due Date
8' Tall Ornamental Ir...

EXPIRES ON
12/25/2025

SIGNATURE
Phone # 831-455-2208
Fax # 831-455-2238
TOTAL

DESCRIPTION QTY UNIT PRICE TOTAL
The installation of 32' of 8ft. tall Curved Top Ornamental Iron fence.

Using 3x3 11 gauge metal post set in a 10"x 36" concrete footing,1-1/2x 1-1/2 14 gauge top and bottom rails,3/4 x 3/4 16 gauge metal pickets. 1 5,300.00 5,300.00
Any additional bonds, permits, and insurance requirements will be added to the total.

Labor rate based on prevailing wage rates for Monterey County. _____________________________________
All work will be performed in accordance with standard practice.Property lines must be marked by purchaser and seller assumes no responsibility for location of property lines. Seller is not responsible for any permits. Purchaser is aware and agrees that underlying rock, concrete, shale, hardpan, hidden pipe,electrical wiring, or other substance that will require jackhammering, drilling or if any other condition is unknown to the seller involving extra labor cost, will result in additonal charges apart from this agreement, seller shall honor rescission by purchaser under such state and federal laws pertaining to such action taken by purchaser, guarantees or warranties shall be honored by seller only if in written form or certified. No verbal assurance or guarantees and warranties shall have any validity at any time. The above conditions are binding to the contract. A late charge of

1.5% per month (A.P.R.) is billed on accounts still open 30 days after date of invoice. $5,300.00
Docusign Envelope ID: B6BA3047-E10F-4E15-96E7-9EC4146DDD0C Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 576757
Page | 1

RESOLUTION NO. 2026-046

A RESOLUTION OF THE SALINAS CITY COUNCIL APPROVING AMENDMENT NO. 3 TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF SALINAS

AND CALIFORNIA PREMIER RESTORATION

WHEREAS, as part of the on -going efforts to implement the Chinatown Revitalization Plan, the City purchased 37 and 39 Soledad Street in December 2024; and

WHEREAS, 37 and 39 Soledad Street are currently boarded up and were damaged due to a fire in 2022; and

WHEREAS, the City completed Amendment No. 1 to the Agreement for Services with California Premier Restoration in January, 2026, to extend the term to June 30, 2026; and

WHEREAS, the City of Salinas executed Amendment No. 2 to the Agreement for Services between the City of Salinas and California Premier Restoration in February, 2026 to expand the scope of services and increase the total compensation amount by $135,000 for a maximum not to exceed compensation amount of $382,150; and

WHEREAS, City and California Premier Restoration have identified additional work to be completed related to hazardous materials abatement, exterior cleaning and removal of debris, and testing of roof drainage systems, as outlined in the attached Change Order (Exhibit A); and

WHEREAS, the City has $1,059,908 in the Chinatown Revitalization Plan CIP 9070 available for predevelopment work at 37 and 39, and therefore funding for Amendment No. 3 will come from the City’s Chinatown Revitalization CIP (9070); and

NOW, THEREFORE, BE IT RESOLVED the Salinas City Council hereby authorizes the City Manager to execute Amendment No. 3 to Agreement for Services with California Premier Restoration for emergency clean-up and stabilization of 37 and 39 Soledad Street to increase the total compensation amount by $ 69,170 for a maximum compensation amount not to exceed $451,320. Funding for Amendment No. 3 will come from the City’s Chinatown Revitalization CIP (9070).

Docusign Envelope ID: E6AFC3BB-4E2C-8D15-8109-EC2FA460964B Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 577758
Page | 2

PASSED AND APPROVED this 7th day of April 2026, by the following vote:

AYES: Councilmembers Barrera, D’Arrigo, De La Rosa, Salazar, Sandoval and Mayor Donohue

NOES: None

ABSENT: Councilmember Barajas

ABSTAIN: None

APPROVED:

_______________________
Dennis Donohue, Mayor

ATTEST:

_____________________________
Alexis Mejia, Assistant City Clerk
Docusign Envelope ID: E6AFC3BB-4E2C-8D15-8109-EC2FA460964B Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 578759

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
ACORD 0025 2016-03 Acroform
11/12/2025
Newfront Insurance Services, LLC
777 Mariners Island Blvd
Suite 250
San Mateo
CA
94404
Certificate Department
(415) 754-3635
[email protected]

CALIFORNIA PREMIER RESTORATION
22 Lower Ragsdale Drive, Suite F
Monterey
CA
93940
Admiral Insurance Company
24856
Infinity Auto Insurance Company
11738
SUNZ Insurance Company
34762
Ironshore Specialty Insurance Company
25445
A
X
X
FEI-ECC-23338-08
03/17/2025
03/17/2026
5,000,000
50,000
5,000
5,000,000
5,000,000
5,000,000
B
50022886201
09/25/2025
03/25/2026
1,000,000
A
FEI-EXS-45718-01
03/17/2025
03/17/2026
5,000,000
5,000,000
C
X
C57201617
02/26/2025
02/26/2026
1,000,000
1,000,000
1,000,000
A
Pollution
FEI-ECC-23338-08
03/17/2025
03/17/2026
Aggregate
$2,000,000
Ea Poll Condition
$1,000,000
(Insurer D) - Excess - XSCUW0032516300 - (03/17/2025 - 03/17/2026) - Each Occurrence/Aggregate: $3,000,000 (Insurer A) - Professional Liability - FEI-ECC-23338-08 - (03/17/2025 - 03/17/2026) - Each Claim: $1,000,000, Aggregate: $2,000,000 Re: City Hall water mitigation.

The City of Salinas, its officers, officials, employees, and volunteers are included as an additional insured as required by a written contract with respect to General Liability. Coverage is Primary and Non-Contributory. Waiver of subrogation applies in favor of The City of Salinas, its officers, officials, employees, and volunteers with respect to General Liability and Workers Compensation. Notice of (continued on page 2) City of Salinas
200 Lincoln Avenue
Salinas
CA
93901
Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 579760
EFFECTIVE DATE:

NAMED INSUREDPOLICY NUMBERNAIC CODECARRIER
AGENCY
LOC #:AGENCY CUSTOMER ID:of
PageADDITIONAL REMARKS SCHEDULE
ADDITIONAL REMARKSFORM TITLE:FORM NUMBER:THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, © 2008 ACORD CORPORATION. All rights reserved.The ACORD name and logo are registered marks of ACORDACORD 101 (2008/01) ACORD 0101 2008-01 Acroform
2 2
Newfront Insurance Services, LLC

CALIFORNIA PREMIER RESTORATION
25 CERTIFICATE OF LIABILITY INSURANCE
Cancellation form #ECC-1315-0118 applies with respect to the General Liability policy. Per project general aggregate applies.

Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 580761
Workers' Compensation and Employers' Liability PolicyTO CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT 12/31/202401/01/2026C72819895
City of Salines, its officers, officials, employees, and volunteers 200 Lincoln AvenueSalinas, CA 93901 WLRCALIFORNIA PREMIER RESTORATION Monterey, CA 9394022 Lower Ragsdale Dr Suite FIndemnity Insurance Company of North America Waiver of subrogation in favor of the City of Salinas its officers officials employees and volunteers where required by written contract. 11/11/2025
Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 581762
California Premier Restoration
CG 20 37 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 Endorsement Number: 16 ADDITIONAL INSURED OWNERS, LESSEES OR CONTRACTORS COMPLETED OPERATIONS BLANKET This endorsement, effective 03/17/2025, attaches to and forms a part of Policy Number FEI-ECC-23338-08. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Any person(s) or organization(s) whom the Named Insured agrees, in a written contract, to name as an additional insured. However, this status exists only for the project specified in that contract. Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 582763
California Premier Restoration
ECC-320-0712 © 2018, Freberg Environmental, Inc. Page 1 of 1 Endorsement Number: 6 Automatic Waiver of Subrogation Endorsement This endorsement, effective 03/17/2025, attaches to and forms a part of Policy Number FEI-ECC-23338-08. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies coverage provided under the following coverage part(s): COMMERCIAL GENERAL LIABILITY CONTRACTORS POLLUTION LIABILITY SCHEDULE Name of Person or Organization: Any person(s) or organization(s) to whom the Named Insured agrees, in a written contract, to provide a waiver of subrogation. However, this status exists only for the project specified in that contract. The Company waives any right of recovery it may have against the person or organization shown in the above Schedule because of payments the Company makes for injury or damage arising out of the work done under a contract with that person or organization. The waiver applies only to the person or organization in the above Schedule. Under no circumstances shall this endorsement act to extend the policy period, change the scope of coverage or increase the Aggregate Limits of Insurance shown in the Declarations.

Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 583764
California Premier Restoration
ECC-1315-0118 © 2018, Freberg Environmental, Inc. Page 1 of 2 Endorsement Number: 1 COMMON POLICY CONDITIONS ENDORSEMENT This endorsement, effective 03/17/2025, attaches to and forms a part of Policy Number FEI-ECC-23338-08. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. In consideration of the premium charged, and notwithstanding anything contained in this Policy to the contrary, it is hereby agreed that all coverage parts included in this Policy are subject to the following conditions: (1) CANCELLATION The Named Insured may cancel this Policy by mailing to the Company written notice stating when thereafter such cancellation shall become effective. The Company may cancel this Policy by mailing to the Named Insured, at the mailing address specified in the Declarations, written notice stating when not less than thirty (30) days thereafter such cancellation shall become effective, except in the event of the nonpayment of premium, not less than ten (10) days advance notice of cancellation shall be given. The mailing of notice as stated above, shall be sufficient proof of either party's intent to cancel. The effective date of cancellation specified in such notice shall terminate the Policy Period. Delivery of such notice shall be equivalent to mailing. If the Named Insuredcancels, the earned premium shall be computed in accordance with the customary short rate table. If the Company cancels, the earned premium shall be computed pro rata. The Company will tender any return premium subject to retaining a minimum earned premium equal to 25% of the amount specified in the Declarations. Premium adjustment may be made either at the time cancellation is effective or as soon as practicable thereafter, but tender of the unearned premium or return of this Policy, shall not be conditions precedent to cancellation hereunder.(2) CHANGES The terms of this Policy shall not be amended, waived or otherwise changed, except by endorsement issued by the Company and made a part of this Policy. (3) EXAMINATION OF BOOKS AND RECORDS The Company may examine and audit the books and records as they relate to this Policy at any time during the Policy Period and up to three (3) years afterward. (4) INSPECTIONS AND SURVEYS The Company has the right, but is not obliged to: 1. Make inspections and surveys at any time; 2. Give the Named Insured reports on the conditions the Company finds; and 3. Recommend changes. Any inspections, surveys, reports or recommendations relate only to insurability and the premiums to be charged. The Company does not make safety inspections. The Company does not undertake to perform the duty of any person or organization to provide for the health or safety of workers or the public. The Company does not warrant that conditions:

Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 584765
California Premier Restoration
ECC-1315-0118 © 2018, Freberg Environmental, Inc. Page 2 of 2

1. Are safe or healthful; or 2. Comply with laws, regulations, codes or standards.This condition applies not only to the Company, but also to any rating, advisory, rate service, engineering firm or similar organization which makes insurance inspections, surveys, reports or recommendations. (5) NAMED INSURED AS AGENT The Named Insured specified in the Declarations shall be deemed agent of each Insured with respect to all matters involving this Policy, however, the Company shall have the right to seek indemnification from any Insured or any other person who may be legally liable for the debts of the Named Insured. (6) PREMIUMS The First Named Insuredshown in the Declarations: 1. Is responsible for the payment of all premiums; 2. Will be the payee for any return premiums the Company pays; and 3. Is responsible for the payment of all deductibles and self-Insuredretention amounts under this Policy. (7) ADDITIONAL PREMIUMS If, during the Policy Period, an increase in the risk or hazards covered hereunder occurs, the Company shall have the right to charge the appropriate additional premium. (8) TRANSFER OF RIGHTS AND DUTIES UNDER THIS POLICY The rights and duties under this Policy may not be transferred without the Named Insured. If an individual Named Insured dies, their rights and duties will be transferred to their legal representative, but only while acting within the scope of duties as such. Until the Named legal representative is appointed, anyone having proper temporary custody of the property will have their rights and duties but only with respect to that property. (9) BANKRUPTCY OR INSOLVENCY Bankruptcy or insolvency of the Insured or of the InsuredCompany of its obligations under the Policy. All other terms and conditions under the Policy remain unchanged.

Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 585766
California Premier Restoration

Endorsement Number: 1

COMMON POLICY CONDITIONS ENDORSEMENT

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

In consideration of the premium charged, and notwithstanding anything contained in this Policy to the contrary, it is hereby agreed that all coverage parts included in this Policy are subject to the following conditions:

A. CANCELLATION
The Named Insured may cancel this Policy by mailing to the Company written notice stating when thereafter such cancellation shall become effective. The Company may cancel this Policy by mailing to the Named Insured, at the mailing address specified in the Declarations, written notice stating when not less than thirty (30) days thereafter such cancellation shall become effective, except in the event of the Named Insured’s nonpayment of premium, not less than ten (10) days advance notice of cancellation shall be given. The mailing of notice as stated above, shall be sufficient proof of either party's intent to cancel. The effective date of cancellation specified in such notice shall terminate the Policy Period. Delivery of such notice shall be equivalent to mailing.

If the Named Insured cancels, the earned premium shall be computed in accordance with the customary short rate table. If the Company cancels, the earned premium shall be computed pro rata. The Company will tender any return premium subject to retaining a minimum earned premium equal to 25% of the amount specified in the Declarations.

Premium adjustment may be made either at the time cancellation is effective or as soon as practicable thereafter, but tender of the unearned premium or return of this Policy, shall not be conditions precedent to cancellation hereunder.

B. CHANGES
The terms of this Policy shall not be amended, waived or otherwise changed, except by endorsement issued by the Company and made a part of this Policy.

C. EXAMINATION OF BOOKS AND RECORDS
The Company may examine and audit the Named Insured’s books and records as they relate to this Policy at any time during the Policy Period and up to three (3) years afterward.

D. INSPECTIONS AND SURVEYS
The Company has the right, but is not obliged to:

1. Make inspections and surveys at any time;

2. Give the Named Insured reports on the conditions the Company finds; and

3. Recommend changes.

Any inspections, surveys, reports or recommendations relate only to insurability and the premiums to be charged. The Company does not make safety inspections. The Company

This endorsement, effective 03/17/2024, attaches to and forms a part of Policy Number FEI-ECC-23338-07.

Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 586767
California Premier Restoration

ECC-1315-0118 © 2018, Freberg Environmental, Inc. Page 2 of 2 does not undertake to perform the duty of any person or organization to provide for the health or safety of workers or the public. The Company does not warrant that conditions:

1. Are safe or healthful; or

2. Comply with laws, regulations, codes or standards.

This condition applies not only to the Company, but also to any rating, advisory, rate service, engineering firm or similar organization which makes insurance inspections, surveys, reports or recommendations.

E. NAMED INSURED AS AGENT
The Named Insured specified in the Declarations shall be deemed agent of each Insured with respect to all matters involving this Policy, however, the Company shall have the right to seek indemnification from any Insured or any other person who may be legally liable for the debts of the Named Insured.

F. PREMIUMS
The First Named Insured shown in the Declarations:
a. Is responsible for the payment of all premiums;
b. Will be the payee for any return premiums the Company pays; and c. Is responsible for the payment of all deductibles and self-Insured retention amounts under this Policy.

G. ADDITIONAL PREMIUMS
If, during the Policy Period, an increase in the risk or hazards covered hereunder occurs, the Company shall have the right to charge the appropriate additional premium.

H. TRANSFER OF RIGHTS AND DUTIES UNDER THIS POLICY
The Named Insured’s rights and duties under this Policy may not be transferred without the Company’s written consent except in the case of death of an individual Named Insured. If an individual Named Insured dies, their rights and duties will be transferred to their legal representative, but only while acting within the scope of duties as such. Until the Named Insured’s legal representative is appointed, anyone having proper temporary custody of the Named Insured’s property will have their rights and duties but only with respect to that property.

I. BANKRUPTCY OR INSOLVENCY
Bankruptcy or insolvency of the Insured or of the Insured’s estate will not relieve the Company of its obligations under the Policy.

All other terms and conditions under the Policy remain unchanged.

Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 587768
California Premier Restoration
ECC-548-0317 © 2018, Freberg Environmental, Inc. Page 1 of 1 Endorsement Number: 27 Automatic Primary and Non-Contributory Insurance Endorsement Designated Work Or Project(s) This endorsement, effective 03/17/2025, attaches to and forms a part of Policy Number FEI-ECC-23338-08. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the Coverage Part(s) indicated below: CONTRACTORS POLLUTION LIABILITYCOMMERCIAL GENERAL LIABILITY SCHEDULE Name of Person or Organization: Any person(s) or organization(s) whom the Named Insured agrees, in a written contract, to provide Primary and/or Non-contributory status of this insurance. However, this status exists only for the project specified in that contract. In consideration of an additional premium of $Applied, and notwithstanding anything contained in this policy to the contrary, it is hereby agreed that this policy shall be considered primary to any similar insurance held by third parties in respect to work performed by you under any written contractual agreement with such third party. It is further agreed that any other insurance which the person(s) or organization(s) named in the schedule may have is excess and non-contributory to this insurance.

Docusign Envelope ID: D5A978CB-C4D2-8E67-8372-4DEDEA7C8A26 588769
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-368, Version: 1
Direct Purchase of Speed Cushions for Traffic Calming
Approve a Resolution authorizing the Purchasing Agent to complete the direct purchase of speed cushions from Traffic Logix for traffic calming projects for a not to exceed total of $1,000,000 for the Traffic Calming Program CIP 9163.

City of Salinas Printed on 7/30/2026Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: AUGUST 4, 2026
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR BY: ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER

GERARDO RODRIGUEZ, ASSISTANT ENGINEER
TITLE: PURCHASE OF SPEED CUSHIONS FOR TRAFFIC CALMING

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the direct purchase of speed cushions from Traffic Logix for traffic calming projects for a not to exceed total of $1,000,000 for the Traffic Calming Program CIP 9163.

EXECUTIVE SUMMARY:

Following the 2009 adoption of the Neighborhood Traffic Management Program, staff updated the Traffic Calming Policy and secured augmented funding in the 2026, biennial budget to address 15 of the 27 pending traffic calming requests. Under Salinas Municipal Code Section 12 -03.05, purchases exceeding $250,000 require competitive sealed bids; however, Council may authorize a direct purchase if competitive bidding does not serve the City's best interest. Because Traffic Logix supplied equipment for all, but four of the traffic calming projects installed, utilizing them ensures system uniformity, reduces labor costs, and simplifies parts management. Therefore, staff recommends approving a Resolution authorizing the direct purchase of speed cushions from Traffic Logix for all applicable projects under Traffic Calming Program CIP 9163 to expedite the process and installation.

BACKGROUND:

On October 6, 2009, City Counci l adopted the Neighborhood Traffic Management Program and established the City’s Traffic Calming Policy (Resolution No. 19674) . The program was established to address traffic concerns from residential neighborhoods. Traffic calming has a range of proven benefits to a community, including reducing speeding, lowering fatality rates, decreasing injury severity, reducing traffic noise, increasing pedestrian and bicyclist safety, and improving street aesthetics. Although t he program was established in 2009, the first traffic calming project was not implemented until 2016 due to lack of funding. In 2017 and following an overwhelming number of traffic calming requests received, City Council approved a prioritization criterion that would allow for ranking of requests (Resolution No. 21291). 590
Page | 2
In 2025, staff hosted two study sessions with the Traffic and Transportation Commission and two community meetings to gather feedback on proposed policy updates. The primary concern raised by residents was the excessive length of time required to implement traffic calming measures.

Over the past year, staff reviewed the existing Traffic Calming Policy to identify administrative bottlenecks and opportunities to expedite the process. The resulting policy updates focus on three key areas: refining the prioritization criteria, eliminating procedural delays, and optimizing the implementation to significantly expedite project installation.

As part of this year’s budget process, staff proposed a on e-time budget augmentation for traffic calming to the Finance Committee that would allow installation of speed cushions to address 15 of the 27 pending traffic calming requests. On June 16, 2026, City Council approved the biennial budget which allocated the additional funding to traffic calming.

For general purchases, pursuant to Salinas Municipal Code (SMC) Section 12 -03.05, except as otherwise directed by the City Council or pursuant to subsection (b)… whenever the amount to be expended for any purchase in excess of two hundred-fifty thousand dollars the Purchasing Agent shall advertise for sealed bids and the contract of purchase shall be awarded to the lowest responsible bidder. A direct purchase may be authorized by the City Council if it is determin ed that low-bid based competition is not likely to serve the best interests of the City, yield the best value to the City, or result in the lowest price.

For the past ten years, Traffic Logix has provided speed cushions for nearly all of the City’s traffic calming installations, with only four exceptions where other traffic calming measure were used.

Continuing to purchase from this vendor serves the City's best interest and offers the highest value, as staff has secured lower pricing. Furthermore, standardizing equipment across the City reduces maintenance expenses and streamlines ordering of parts , thereby reducing labor costs. City Council previously authorized direct purchases from Traffic Logix in October 2019 ( Resolution No. 21726) and in October 2020 (Resolution No. 21979). During the October 13, 2020 meeting, Council formally designated Traffic Logix as the sole source provider for the City’s Traffic Calming Program. To expedite the process and installation, staff, again, is requesting approval of the direct purchase of speed cushions from Traffic Logix with a not to exceed of $1,000,000.

CEQA CONSIDERATION:

The City of Salinas has determined that the project, installation of speed cushions, is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301, Class 1) because the project consists of the operation, repair, or minor alteration of public streets involving no expansion of use. There would be no significant effect on the environment.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

591
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STRATEGIC PLAN INITIATIVE:

The City’s Traffic Calming Program supports Council goals of Infrastructure and Public Safety.

DEPARTMENTAL COORDINATION:

Public Works staff manages the Salinas Neighborhood Traffic Management Program. Public Works staff have coordinated with the Salinas Fire Department on the selection of the speed cushions with the wheel slot gap and support of the installation. PW Staff have coordination with Salinas Police Department for temporary speed enforcement through radar feedback trailers and traffic calming enforcement assistance.

FISCAL AND SUSTAINABILITY IMPACT:

The amount requested for approval is subject to budget availability and additional appropriation of funds.

Fund

General Ledger Number
(Operating/CIP)
General Ledger Account
Name

Remaining Budget
Appropriation
Amount Requested
2510 50.9163-66.4000 Improvements $650,000 $1,000,000

ATTACHMENTS:

Resolution
Resolution No. 21726
Resolution No. 21979
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RESOLUTION NO.

A RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF SPEED CUSHIONS

FROM TRAFFIC LOGIX FOR TRAFFIC CALMING PROJECTS FOR A NOT TO EXCEED TOTAL OF $1,000,000 FOR THE TRAFFIC CALMING PROGRAM CIP 9163.

WHEREAS, City Council adopted the Neighborhood Traffic Management Program and established the City’s Traffic Calming Policy at its October 6, 2009 , meeting (Resolution No. 19764) which outlined a process for consideration of traffic calming requests from the community; and

WHEREAS, City Council through Resolution No. 19764 delegated authority to the City Engineer to make revisions to the program to ensure its effectiveness; and

WHEREAS, the City Council approv ed a prioritization strategy for Traffic Calming requests on its November 7, 2017, meeting (Resolution No. 21291); and

WHEREAS, in 2025, staff hosted two study sessions with the Traffic and Transportation Commission and two community meetings to gather feedba ck on proposed policy updates. The primary concern raised by residents was the excessive length of time required to implement traffic calming measures; and

WHEREAS, the Salinas Municipal Code Sections 12-03.05 requires competitive bidding for purchases in excess of $250,000, limiting direct purchasing, unless it yields the best value for the City; and

WHEREAS, for the past ten years, Traffic Logix has provided speed cushions for nearly all of the City’s traffic calming installations; and

WHEREAS, continuing to purchase from Traffic Logix serves the City’s best interest and offers the highest value, as staff has secured lower pricing. Furthermore, standardizing equipment across the City reduces maintenance costs and streamlines ordering of parts, thereby also reducing labor costs.

NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code Section 12-03.11 the Salinas City Council approves a Resolution authorizing the Purchasing Agent to complete the direct purchase of speed cushions from Traffic Logix for traffic calming projects for a not to exceed total of $1,000,000 for the Traffic Calming Program CIP 9163.

PASSED AND APPROVED this 4th day of August, 2026, by the following vote:

AYES:

NOES:

ABSENT:
593
Page | 2

ABSTAIN:

APPROVED:

_______________________
Dennis Donohue, Mayor

ATTEST:

_________________________
Patricia M. Soratos, City Clerk
594
RESOLUTION NO. 21726 (N.C.S.)

A RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF SPEED CUSHIONS

FROM TRAFFIC LOGIX

WHEREAS, Speed Cushion from Traffic Logix have been installed at various neighborhoods throughout the City of Salinas as part of the Neighborhood Traffic Management Program; and

WHEREAS, the City Council can approve th is purchase pursuant to Salinas Municipal Code Sections 12-25 (cooperative purchases) and 12-27 (purchases without notice, advertising or competitive b ids) in contracting for equipment, materials, supplies and services ; and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12 -

28.080.

NOW, THEREFORE, BE IT RESOLVED by the Salinas City Council that the Purchasing Officer is hereby authorized to direct purchase Speed Cushion from Traffic Logix for a total amount of $ 84,701 as specified in the Staff Report and the attachments thereto which accompany this Resolution, using funds from CIP 9163.

PASSED AND APPROVED this 22nd day of October 2019 by the following vote:

AYES: Councilmembers: Barrera, Cromeenes, Davis, De La Rosa and Mayor Gunter

NOES: None

ABSENT: Councilmember McShane and Villegas

ABSTAIN: None

APPROVED:

_________________
Joe Gunter, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

DocuSign Envelope ID: 21961935-D452-42A6-A961-D41DCC1E7279 595

RESOLUTION NO. 21979 (N.C.S.)

A RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF SPEED CUSHIONS

FROM TRAFFIC LOGIX

WHEREAS, Capital Improvement Project 9163 (Traffic Calming) funds are allocated to reduce speeding and reduce traffic volumes in neighborhoods; and

WHEREAS, Speed Cushion from Traffic Logix have been installed at various neighborhoods throughout the City of Salinas as part of the Neighborhood Traffic Management Program; and

WHEREAS, the City Council may approve this purchase pursuant to Salinas Municipal Code Sections 12-25 (cooperative purchases) and 12-27 (purchases without notice, advertising or competitive bids) in contracting for equipment, materials, supplies and services; and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12 -

28.080.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves the direct purchase Traffic Logix speed cushions for approved Traffic Calming projects as specifi ed in the Staff Report and the attachments thereto which accompany this Resolution, using funding from CIP 9163.

PASSED AND APPROVED this 13th day of October 2020, by the following vote:

AYES: Councilmembers: Barrera, Davis, McShane, Villegas and Mayor Pro Tem Cromeenes

NOES: None

ABSENT: Councilmember De La Rosa

ABSTAIN: None

APPROVED:

______________________________
Christie Cromeenes, Mayor Pro Tem

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

DocuSign Envelope ID: 6E2D0966-5628-4FE4-BF53-4AFEC16030B3 596
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-405, Version: 1
Minutes
Approve minutes of August 4, 2026.

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597
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-370, Version: 1
Amendment No. 3 to Agreement for Professional Services with Willdan Engineering Approve a Resolution authorizing the City Manager to execute Amendment No. 3 to the Agreement of Professional Services with Willdan Engineering for code enforcement services to increase the compensation by $194,400 for a total not to exceed amount of $789,400.

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598

CITY OF SALINAS

COUNCIL STAFF REPORT

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DATE: AUGUST 18, 2026
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR

BY: LORENZO SANCHEZ, CODE ENFORCEMENT MANAGER

ANDREA MENDOZA, ADMINISTRATIVE ANALYST I
TITLE: AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL

SERVICES WITH WILLDAN ENGINEERING
RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager to execute Amendment No. 3 to the Agreement of Professional Services with Willdan Engineering for code enforcement services to increase the compensation by $194,400 for a total not to exceed amount of $789,400.

EXECUTIVE SUMMARY:

The Code Enforcement Division relies on outside technical professionals to ensure appropriate resources are available to support Division objectives of addressing violations, including nonpermitted vendors. These services do not replace City employees othe rwise doing the same work, rather these services supplement the work being performed by City employees to provide a consistent level of service. Contracting for these services allows for experienced technical staff to respond in a timely manner. The propos ed Amendment No. 3 to the Agreement with Willdan Engineering for Code Enforcement Services increased the not to exceed compensation amount from $595,000 to $789,400. Term of the Agreement remains June 30, 2027.

BACKGROUND:

Through a Request for Qualifica tions process, Willdan Engineering was recommended and approved by City Council in June 2024 to be on an On -Call List to provide code enforcement services. On June 11, 2024, City Council Resolution No. 22984 authorized execution of a Agreement for Professional Services (Agreement) with Willdan Engineering in an amount not to exceed $250,000. The term of the A greement is July 1, 2024, through June 30, 2027. In March 2025, City Council Resolution No. 23214 authorized the execution of Amendment No. 1 to the Agreement, increasing the not to exceed amount to $295,000 to continue provision of the same level of service.

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On July 1, 2025, the City Council approved Amendment No. 2 (Resolution No. 23299), which increased the contract amount by $300,000 to support services during Fiscal Year 2025–2026. As a result, the total contract amount was increased to a not -to-exceed compensation amount of $595,000.

The adopted fiscal year 2026-2027 Operational Budget includes $194,400 for professional services within the Code Enforcement budget. Amendment No. 3 increases the not to exceed compensation amount of $595,000 to $789,400, for Willdan Engineering to continue providing code enforcement services focused on evening and weekend vendors. The end of term June 30, 2027, re mains unchanged.

This increase to the not to exceed compensation amount is needed to allow Code Enforcement to continue to use technical staff and services, while supporting the development of an internal team, as well as providing coverage for after -hours, weekends, support in proactive enforcement and special events operations, and vendor enforcement in FY 2026-2027. Consultant services are billed on a time and materials basis, according to the rates of compensation set in Exhibit B of the Agreement.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

Yes.

STRATEGIC PLAN INITIATIVE:

The proposed Amendment supports the City of Salinas Strategic Plan 2025-2028 Goals and Strategies for Public Safety by expanding code enforcement capacity to address City-wide issues of blight, nuisance, parking, health and unpermitted vending.

DEPARTMENTAL COORDINATION:

This item was prepared by the Community Development Department, in collaboration with the City Attorney’s Office and Finance Department.

FISCAL AND SUSTAINABILITY IMPACT:

Funding for this increase of $194,400 was included in the FY2026-2027 Operational Budget.

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Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
1200 30.3353-63.5010 Outside services - Other
professional
$194,400 $194,400
*The FY26-27 Adopted Budget was adopted on June 16, 2026 ATTACHMENTS:

1. Resolution authorizing the City Manager to execute Amendment No. 3 for Agreement for Professional Services

2. Amendment No. 3 to Willdan Engineering Agreement for Professional Services

601
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RESOLUTION NO.

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 3 TO THE AGREEMENT FOR PROFESSIONAL SERVICES

WITH WILLDAN ENGINEERING TO INCREASE THE TOTAL COMPENSATION AMOUNT TO $789,400

WHEREAS, the Code Enforcement Division relies on outside technical professionals to ensure appropriate resources are available to support their divisional objectives of addressing violations, including nonpermitted vendors; and

WHEREAS, contracting for these services allows for the scaling up of exp eriences technical staffing to be able to respond in a timely manner; and

WHEREAS, through a Request for Qualifications (RFQ) process Willdan Engineering demonstrated extensive knowledge and experience in providing technical services to code enforcement department for multiple jurisdictions in California and employ staff that have the requisite certification, training, and experience to perform the technical work required to meet the City’s needs; and

WHEREAS, in June 2024, based on RFQ recommendations, the City Council authorized the execution of an Agreement for Professional Services with Willdan Engineering for professional services for Fiscal Year 2024-25 in an amount not to exceed $250,000 and a term of June 30, 2027; and

WHEREAS, there is continued need to rely on outside technical staff and services to address after hours, week ends, support in proactive enforcement and special events work, and vendor enforcement; and

WHEREAS, on March 25, 2025, the City Council approved Amendment No. 1 (Resolution 23214) to the Agreement to increase the total not to exceed compensation amount from $250,000 to $295,000; and

WHEREAS, on July 1, 2025, City Council approved Amendment No 2. (Resolution 23299) for a not to exceed compensation amount of $595,000 to maintain the same level of code enforcement support through Fiscal Year 2025-2026; and

WHEREAS, a third amendment is needed to sustain the current level of code enforcement support through Fiscal Year 2026-27 by increasing the contract amount by $194,400, as approved in the 2026-2027 Operating Budget; and

WHEREAS, all other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein

WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 602
Page | 2

15378). Any subsequent projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to execute Amendment No. 3 to the Agreement for Professional Services with Willdan Engineering to increase the total not to exceed compensation amount to $7 89,400 for to expand code enforcement capacity.

PASSED AND APPROVED this 18th day of August 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Dennis Donohue, Mayor

ATTEST:

_________________________
Patricia M. Soratos, City Clerk
603

Page 1 of 2 ends

Form: Agreement Amendment
Version: July 2025

AGREEMENT —AMENDMENT NO. 3 TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN CITY OF SALINAS AND WILLDAN ENGINEERING

This Amendment No. 3 to the Agreement for Professional Services between the City of Salinas and Willdan Engineering (the “Amendment”) is entered into this 18th day of August 2026, by and between the City of Salinas (the “City”) and Willdan Engineering, (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, the City and Contractor first entered into a/an Agreement for Professional Services effective July, 2024, pursuant to which Contractor agreed to act as and provide certain services to the City for compensation (the “Agreement”); and

WHEREAS, on March 25, 2025, the City Council approved Amendment No. 1 (Resolution 23214) to the Agreement to increase the total not to exceed compensation amount from $250,000 to $295,000; and

WHEREAS, on July 1, 2025, City Council approved Amendment No 2. (Resolution 23299) , increasing the contract’s not-to-exceed compensation from $295,000 to $595,000 for code enforcement support through Fiscal Year 2025-26; and

WHEREAS, the City and Contractor desire to amend the Agreement to increase the not to exceed amount of the contract to expand the City’s capacity to use technical staff and services to address staffing shortfalls, after hours, weekend and special events work, and vendor enforcement.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The Agreement, 3. Compensation section, is amended to the following:

Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed $789,400.

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS

___________________________________
René Mendez, City Manager

APPROVED AS TO FORM:

Docusign Envelope ID: 4AE5A032-0B6D-899E-814E-0398A5ED2BF3 604689

Page 2 of 2 ends

Form: Agreement Amendment
Version: July 2025

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

____________________________________
Patrick Johnson, PE, CBO
Willdan Engineering
Director of Building and Safety

Docusign Envelope ID: 4AE5A032-0B6D-899E-814E-0398A5ED2BF3 605690
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-373, Version: 1
Acceptance of 2027 California Office of Traffic Safety (OTS) Grant Awards Approve Resolutions authorizing the acceptance of the 2027 OTS Grants - the Selective Traffic Enforcement Program (STEP) Grant in the amount of $83,000 and the Pedestrian and Bicycle Safety Program (PBSP) Grant in the amount of $100,000.

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CITY OF SALINAS

COUNCIL STAFF REPORT

P a g e | 1
DATE: AUGUST 18, 2026
DEPARTMENT: POLICE DEPARTMENT
FROM: CARLOS ACOSTA, CHIEF OF POLICE
TITLE: ACCEPTANCE OF 2027 CALIFORNIA OFFICE OF TRAFFIC

SAFETY (OTS) GRANT AWARDS
RECOMMENDED MOTION:

A motion to approve the following:

1. A Resolution accepting the 2027 California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant in the amount of $83,000, delegating authority for the City Manager and the Finance Director to execute all grant related documents , and authorizing the establishment of the 2027 OTS -STEP Grant expense appropriation and corresponding revenue budget of up to $83,000 to support grant activities.

2. A Resolution accepting the 2027 California Office of Traffic Safety Pedestrian and Bicycle Safety Program (PBSP) Grant in the amount of $100,000, delegating authority for the City Manager and Finance Director to execute all grant related documents, and authorizing the establishment of the 2027 OTS -PBSP Grant expense appropriation and corresponding revenue budget of up to $100,000 to support grant activities.

EXECUTIVE SUMMARY:

The Salinas Police Department has been awarded two California OTS Grants to support the department’s traffic enforcement and education efforts related to traffic, bicycle, and pedestrian safety. The Department is requesting authorization to accept the 2027 OTS- STEP Grant in the amount of $83,000 and the 2027 OTS-PBSP Grant in the amount of $100,000, including the execution of all grant-related documents and establishment of associated grant budgets.

BACKGROUND:

Annually the California Office of Traffic Safety (OTS) makes Federal funds available to local agencies to further their traffic enforcement and education efforts related to traffic, bicycle, and pedestrian safety. The Salinas Police Department (SPD) has be en awarded an OTS Selective Traffic Enforcement Program (STEP) Grant in the amount of $83,000 to aid in its efforts to reduce 607
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the number of people killed and injured in traffic collisions, both alcohol-related and non-alcohol related. SPD has received OTS -STEP grant funding for more than 10 years to support DUI and traffic enforcement activities. The STEP grant will target speed violations, distracted driving, red- light violations, pedestrian/vehicle right -of-way violations, and enforcement at locations wit h a high instance of collisions and injuries. The grant will also provide funding for DUI saturation patrols, Distracted Driving patrols, and Sobriety Checkpoints. The grant funds will enable SPD to employ best practice strategies on an overtime basis. To further deter serious traffic collisions, injuries and fatalities, the Police Department will use the funds to conduct traffic enforcement operations targeting distracted drivers and other violations that have been shown to be the proximate cause of collis ions in Salinas. The Police Department will also use the grant funds to support training and travel expenses associated with the Department’s traffic enforcement efforts, and for the purchase of DUI checkpoint supplies. The grant period will run from October 1, 2026 through September 30, 2027.

The Salinas Police Department has also been awarded an OTS Pedestrian and Bicycle Safety Program (PBSP) Grant in the amount of $100,000 to aid in its efforts to reduce the number of people killed and injured in ped estrian and bicycle traffic collisions. SPD has been awarded the OTS-PBSP grant since 2019. As in previous years, SPD will subcontract the full amount of the grant award, $100,000, to Ecology Action for the provision of grant activities. Ecology Action is a non-profit organization based in Santa Cruz, with an office in Salinas, and they have partnered with the Transportation Agency of Monterey County (TAMC) in hopes of serving every student in Monterey County with pedestrian and bicycle safety education by the time they finish 5th grade.

To achieve this goal, Ecology Action works in close collaboration with several community partners, including TAMC, the Monterey County Health Department, the Monterey Peninsula Foundation, the Community Foundation of Monter ey County, and others to provide support for these efforts. Through their work with the Salinas Police Department on the 2027 OTS-PBSP grant, Ecology Action will provide 12 Walk Smart Classroom Presentations and related Walking Field Trips to 2nd Grade students, 14 Bike Smart Classroom Presentations and related Bike Rodeos to 5 th Grade students , one Learn to Ride Workshop, one Community Group Ride, and one Bicycle Repair Clinic. The Learn to Ride Workshops are designed to teach elementary students the skills needed to ride a bicycle and provide students who already know how to ride a bicycle a chance to improve their skills. Community Group Rides are geared toward middle school and high school students and will teach them about bike safety and offer beginner -friendly opportunities to explore safe neighborhood routes, while gaining confidence with street riding. Bicycle Repair Clinics are designed to ensure that middle and high school students are riding safe and operable bikes. The clinics will offer free bic ycle mechanical checks and basic repair, as well as instruction on how to perform bicycle checks and flat tire repairs. Ecology Action will also distribute bicycle helmets and bicycle safety equipment during bicycle safety events and courses/workshops, and other community events. The grant period will run from October 1, 2026, through September 30, 2027.
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The Department is requesting City Council approval to accept the 2027 OTS-STEP Grant in the amount of $83,000 and the 2027 OTS-PBSP grant in the amount of $100,000, including the execution of all grant-related documents and establishment of the grant budgets . The draft Grant Agreements are attached to this City Council Report.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potenti al for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the prop osed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

Approving the proposed Resolutions will support the City Council Strategic Plan Goals of Public Safety and Youth and Seniors.

DEPARTMENTAL COORDINATION:

The Police Department will work with the Legal Department during approval, and with the Finance Department during implementation.

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FISCAL AND SUSTAINABILITY IMPACT:

No matching funds are required from the City of Salinas to receive the grant funds.

Fund
General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
3157 40.7110-Multiple Selective Traffic Enf
Program (Expense) n/a $83,000
3157 40.7110-55.7212 Selective Traffic Enf
Program (Revenue) n/a $83,000
3158 40.7101-63.5900 Pedestrian & Bike Safety
Program (Expense) n/a $100,000
3158 40.7101-55.7212 Pedestrian & Bike Safety
Program (Revenue) n/a $100,000
ATTACHMENTS:

Resolution – 2027 OTS-STEP Grant
Resolution – 2027 OTS-PBSP Grant
2027 OTS-STEP Draft Grant Agreement
2027 OTS-PBSP Draft Grant Agreement

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RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE 2027 CALIFORNIA

OFFICE OF TRAFFIC SAFETY (OTS) GRANT FOR THE SELECTIVE TRAFFIC

ENFORCEMENT PROGRAM (STEP)

WHEREAS, increased traffic enforcement has been established as a priority for the City of Salinas; and

WHEREAS, the purpose of the OTS Selective Traffic Enforcement Program is to identify and arrest drivers who are operating a motor vehicle under the influence of alcohol, target repeat DUI offenders, target distracted drivers, and address other traffic problems throughout the City of Salinas shown to be the proximate cause of injury collisions by using best practice strategies such as DUI checkpoints, DUI saturation patrols, and other methods; and

WHEREAS, the City of Salinas has been awarded a grant of $83,000 from the California Office of Traffic Safety (OTS) for the Selective Traffic Enforcement Program (STEP) for the period of October 1, 2026, through September 30, 2027.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the following:

1. Acceptance of the 2027 California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant in the amount of $83,000; and

2. Delegation of authority to the City Manager and Finance Director to execute all necessary grant-related documents; and

3. Establishment of the 2027 OTS-STEP Grant expense appropriation and corresponding revenue budget of up to $83,000 to support grant activities.

PASSED AND APPROVED this 18th day of August, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor

611
Page | 2

ATTEST:

Patricia M. Soratos, City Clerk
612
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RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE
2027 CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) GRANT FOR THE

PEDESTRIAN AND BICYCLE SAFETY PROGRAM (PBSP)

WHEREAS, increased pedestrian and bicycle safety education is a priority for the City of Salinas; and

WHEREAS, the purpose of the OTS Pedestrian and Bicycle Safety Program (PBSP) Grant is to reduce the number of injuries and deaths of pedestrians and bicyclists in traffic collisions through classroom education, bicycle rodeos, community events, presentations, and workshops; and

WHEREAS, the City of Salinas has been awarded a grant of $100,000 from the California Office of Traffic Safety (OTS) for Pedestrian and Bicycle Safety Program (PBSP) for the period of October 1, 2026, through September 30, 2027.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the following:

1. Acceptance of the 2027 California Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety Program (PBSP) Grant in the amount of $100,000; and

2. Delegation of authority to the City Manager and Finance Director to execute all necessary grant-related documents; and

3. Establishment of the 2027 OTS -PBSP Grant expense appropriation and corresponding revenue budget of up to $100,000 to support grant activities.

PASSED AND APPROVED this 18th day of August, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor

613
Page | 2

ATTEST:

Patricia M. Soratos, City Clerk
614

6/24/2026 11:56:55 AM Page 1 of 20

State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT27196

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Salinas From:

To:
10/01/2026
09/30/2027 4. AGENCY UNIT TO ADMINISTER GRANT
Salinas Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with community members.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $83,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances
• Exhibit B* – OTS Grant Program Manual
• Exhibit C – Grant Electronic Management System (GEMS) Access

*The item shown with an asterisk (*), is hereby incorporated by reference and made a part of this agreement as if attached hereto. This document can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

Use of OTS Grant Agreement template in lieu of the California Model Agreement (CMA) The California Office of Traffic Safety (OTS) utilizes its standardized OTS Grant Agreement template for awards. The format, structure, and uniformity of the OTS Grant Agreement template allows for processing through Grant Electronic Management System (GEMS). OTS’s approach to using the OTS Grant Agreement template is consistent with the California Model Agreement (CMA) developed by University of California Office of the President (UCOP) and directed by the Department of General Service (DGS). For more information, please review the OTS Grant Program Manual.

Pre-Agreement Work
No work shall commence and no costs shall be incurred prior to the grant start date or the grant agreement being fully signed and executed. Any such costs are incurred at the grantee’s own risk and may not be reimbursed.

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8. Approval Signatures
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the grant terms and conditions described herein.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Victoria Rahman

Management Analyst

[email protected]

(831) 758-7946

312 E. Alisal St.

Salinas, CA 93901
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Rene Mendez

City Manager

[email protected]

(831) 758-7465

200 Lincoln Avenue
Salinas, CA 93901

(Signature) (Date) (Signature) (Date)

C. FISCAL OFFICIAL

D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Selina Andrews

Finance Director

[email protected]

(831) 758-7420

200 Lincoln Avenue
Salinas, CA 93901
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty

Director

[email protected]

(916) 509-3030

2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

(Signature) (Date) (Signature) (Date)

E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Mary Khang

SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

CHDWBL29G9Z5

200 Lincoln Avenue
Salinas
93901-2639
ADDRESS: 2208 Kausen Drive Suite 300

Sacramento, CA 95758

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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $83,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above, notwithstanding allocations contingent on availability of federal funds.
$83,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $83,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT27196

1. PROBLEM STATEMENT

Describe the city, county, or jurisdiction this grant will impact.

The City of Salinas is located in in Central California. Salinas is ranked the 35th city by population in California (World Population Review, 2025), and the largest city in Monterey County (World Population Review, 2025). The United States Census Bureau (2024) states that Salinas has a population of 160,783 residents. The median income is $89,150, the per capita income is $28,813, and 14.2% of the population is in poverty. Of the population, 80.3% are Hispanic or Latino, 11.5% are White, 5.7% Asian, 1.4% African American, and 1.1% are Other. The most prominent language is Spanish, with 72.0% of persons above the age of five speaking a language other than English at home. Salinas experiences a substantial seasonal influx of migrant and agricultural workers during the primary growing and harvest seasons. Estimates for the broader Salinas Valley indicate that tens of thousands of additional drivers are present temporarily, which significantly increases traffic volume on city streets. Many of these drivers are unfamiliar with local roads, traffic patterns, and laws, which exacerbates the city’s existing traffic safety challenges. These seasonal surges, combined with the regular resident population, contribute to higher risk of crashes, unsafe driving behaviors, and increased demand for traffic enforcement and public safety interventions.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

The City of Salinas spans approximately 23.5 square miles with 339 miles of roadway, including major regional corridors such as U.S. Route 101 and State Routes 68 and 183. This combination of dense local streets, high-speed regional highways, and significant commuter and commercial traffic create a complex and heavily traveled environment. As a result, Salinas experiences a high volume of traffic crashes and hazardous driving behaviors, placing substantial demand on local law enforcement. These conditions highlight the ongoing need for focused, data-driven traffic enforcement efforts to reduce dangerous violations, improve compliance with traffic laws, and enhance overall roadway safety for all who travel through the community.

Based on Crossroad Analytics, the 2025 Federal Fiscal Year reflects a total of 1,662 crashes, similar to 1,664 in 2024. The top three known crash factors are Driving Under the Influence (177 crashes), Unsafe Speed (174 crashes), and Auto Right of Way Violation (160 crashes). In comparing the 2022 OTS Crash Rankings to the 2023 OTS Crash Rankings, changes in ranking for the following areas should be noted:

Total Fatal and Injury crashes changed from 30/61 to 43/62; Alcohol Involved, had been drinking driver under 21, changed from 17/61 to 19/62; Motorcycles changed from 57/61 to 60/62; Pedestrians 65+ changed from 18/61 to 42/62; and Speed Related crashes changed from 38/61 to 51/62. These figures place the city in the middle to upper range of statewide peer jurisdictions in several risk categories, underscoring an unacceptable level of traffic violence, especially given the city’s size and population. Therefore, Salinas has a critical and immediate need for expanded, data-driven traffic enforcement and education efforts. These statistics demonstrate that Salinas is facing a level of unsafe driving that cannot be managed through routine patrol alone. Residents regularly report concerns about speeding, reckless driving, and hit-and-run incidents in their neighborhoods, and officers see these issues firsthand on a daily basis.

The most recent observational study conducted by California State University Monterey Bay (CSUMB), supported by Transportation Agency Monterey County (TAMC), as part of our departments plan, yielded valuable insight into pedestrian, bicycle, and traffic challenges faced by the Salinas community. Some discoveries of the study highlighted the dangerous rate of speed traveled by vehicles near areas heavily traveled by pedestrians and bicyclists. It was also noted that there were vehicles blocking or parking in crosswalks and bike lanes. This study directly supports the need for general traffic enforcement operations to address speeding, a primary crash factor, and pedestrian bicycle enforcement operations to promote compliance by drivers, pedestrians, and bicyclists, and improve traffic safety in our community.

Strengthening traffic enforcement, pedestrian/bicycle enforcement, and distracted driving enforcement operations, supported through OTS funding, would allow the Department to respond directly to these community concerns by increasing patrol presence and targeting high-risk behaviors. In addition to enforcement, the department will continue its public education efforts to address the 618

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root causes of dangerous driving, using community outreach, school-based presentations, and high-visibility messaging to reinforce safe driving expectations citywide. Together, enhanced enforcement and education will help reduce risky behaviors and promote a safer environment for everyone in Salinas.

In previous grant cycles, the Salinas PD was at critical staffing levels and has been working hard over the past couple of years to recruit, hire, and train sworn officers to increase our workforce and services provided to the community. While our staffing levels have improved more recently, we still experience staffing challenges. As of January 2026, Salinas PD has 14 officer vacancies, 9 officers in the field training program, and another 9 officers on leave or unable to work full duty. This results in only 74.5% of our authorized sworn workforce on full duty. Our Traffic Sergeant is no longer a dedicated position, but is staffed as a collateral assignment, and we have only two dedicated Traffic Officers. The Department uses our dedicated and collateral traffic unit officers as well as patrol officers to conduct traffic enforcement operations using OTS grant funds. The utilization of overtime by officers is necessary for the city to maintain traffic enforcement and education services at a level consistent with the needs of the community.

With funding support from the Office of Traffic Safety (OTS), we can continue educating the public and enforcing essential traffic safety laws, with the aim of further reducing injuries and fatalities by providing dedicated traffic enforcement services through this grant funding. The department will target drivers within the City of Salinas, with a focus on days, times and/or areas which can be most impacted by traffic crashes. The Salinas PD does have one SFST instructor and we intend to host SFST classes as staffing allows. We currently have one certified DRE officer, valid through February 2027. We continue to encourage officers to continue training so we can expand the number of officers with SFST, ARIDE, and DRE certifications, and are now exploring adding this as a mandatory training pathway for all dedicated and collateral traffic unit officers.

Define the target population the grant intends to serve and how they are affected by the problem(s).

This program will serve all residents, commuters, and visitors who travel on Salinas roadways, with an emphasis on individuals and at-risk populations disproportionately affected by traffic safety hazards. Target populations include vulnerable road users such as pedestrians, bicyclists, and motorcyclists, as well as low- income individuals and families who may have limited access to safe transportation alternatives. Salinas continues to experience significant traffic safety challenges, including DUI-related injury crashes, unsafe speeds, pedestrian-involved crashes, and hazardous turning movements. These issues place vulnerable road users at a heightened risk of severe injury or death, particularly in areas where high traffic volumes, impaired driving, and unsafe roadway behaviors intersect. Similarly, at-risk populations often face compounded challenges: limited access to traffic safety education, fewer safe transportation options, and greater reliance on walking or biking along roadways that may lack adequate safety infrastructure. Seasonal surges in traffic due to temporary migrant and agricultural workers further increase roadway congestion, creating additional enforcement challenges and elevating crash risk for all users.

The Salinas Police Department will implement a strategic, data-driven traffic safety program focused on high-risk areas and behaviors identified through crash analysis. Targeted enforcement operations—including DUI checkpoints, speed enforcement, and pedestrian and bicycle safety patrols—will concentrate on locations with a documented history of serious injury crashes. Educational outreach will engage at-risk populations, ensuring that traffic safety messages reach those most affected by traffic-related hazards. By integrating enforcement with targeted education, this program aims to reduce traffic-related injuries and fatalities, improve compliance with traffic laws, and create a safer roadway environment for all residents, commuters, and visitors. This coordinated approach ensures that vulnerable road users—such as pedestrians, bicyclists, motorcyclists, and low-income populations—receive focused attention, addressing the unique risks they face and reinforcing the City of Salinas’ commitment to comprehensive traffic safety.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes. 619

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10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. Report on the outcomes of the “DUI BOLO” program.
12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 4 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 1 6. Send law enforcement personnel to the DRE Recertification training. 1

7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 8. Conduct DUI Saturation Patrol operation(s). 5

9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
6 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
12 11. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 4 12. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) 620

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• The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
• Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 more (including tax and shipping) must comply with the Buy America Act.
• In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements

The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
• News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

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• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so the OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO at [email protected] and your OTS grant coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of the event within 7 days following significant grant-related event or program. The OTS PIO and your OTS grant coordinator should still be notified in advance when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year must be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and FAQs .
• Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT27196

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164ID-27 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$35,000.00
402PT-27 20.600 State and Community Highway
Safety
$18,000.00
405e DDA-27 20.616 Distracted Driving Awareness $15,200.00 1906-27 20.611 Racial Profiling Prohibition Grants $14,800.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS

Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164ID-27 $12,000.00 2 $24,000.00
DUI Saturation Patrols 164ID-27 $1,500.00 5 $7,500.00
Benefits 164ID OT @ 5.45% 164ID-27 $31,500.00 1 $1,717.00 Traffic Enforcement 402PT-27 $1,200.00 6 $7,200.00
Pedestrian and Bicycle Enforcement 402PT-27 $1,850.00 4 $7,400.00 Traffic Safety Educational Presentations 402PT-27 $275.00 2 $550.00 Benefits 402PT OT @ 5.45% 402PT-27 $15,150.00 1 $826.00 Distracted Driving Enforcement 405e DDA-
27 $1,201.17 12 $14,414.00
Benefits 405e OT @ 5.45% 405e DDA-
27 $14,414.00 1 $786.00
Category Sub-Total $64,393.00
B. TRAVEL EXPENSES
In State Travel 402PT-27 $2,024.00 1 $2,024.00
$0.00
Category Sub-Total $2,024.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164ID-27 $1,783.00 1 $1,783.00
Traffic Stop Data License 1906-27 $100.00 148 $14,800.00 Category Sub-Total $16,583.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
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GRANT TOTAL $83,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT27196

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Benefits 164ID OT @ 5.45% - Claimed amounts must reflect actual benefit costs for straight time or overtime hours charged to the grant. Benefit rate at 5.45%.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Benefits 402PT OT @ 5.45% - Claimed amounts must reflect actual benefit costs for straight time or overtime hours charged to the grant. Benefit rate at 5.45%.

Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Benefits 405e OT @ 5.45% - Claimed amounts must reflect actual benefit costs for straight time or overtime hours charged to the grant. Benefit rate at 5.45%.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. Anticipated travel may include the OTS Traffic Safety Summit, OTS Traffic Safety Law Enforcement Forum, and GHSA Annual Meeting. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

Traffic Stop Data License - Access to the RIPA application to collect stop data that will guide officers through the required questions needed to collect observational data. The software has built in conjunction with the California DOJ and several city law enforcements agencies. Costs may include software, licenses, training, accessories, and associated shipping and taxes.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and 625

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(b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.

Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.

Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from other grant funded program activities and maintained under separate accounting tracking codes (example: the same DUI checkpoint may not be funded by both the CHP Cannabis Tax Fund and the OTS).

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)

The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:

• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)

The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38

State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT27196
627

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES

In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:

“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”

The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES

More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the 628

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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub- recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)

The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 629

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)

The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)

None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 631

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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

8. Nothing contained in the foregoing shall be construed to require establishment of a system of 632

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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)

The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)

The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING

In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PS27064

1. GRANT TITLE
Pedestrian and Bicycle Safety Program

2. NAME OF AGENCY 3. Grant Period
Salinas From:

To:
10/01/2026
09/30/2027 4. AGENCY UNIT TO ADMINISTER GRANT
Salinas Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos, community events, presentations, and workshops. These countermeasures should be conducted in communities with high numbers of pedestrian and/or bicycle related crashes including at-risk communities, older adults, and school-aged children. Coordinated efforts such as Safe Routes to School initiatives, Safe System Approach, and working with community based organizations are highly encouraged to prevent fatalities and injuries of vulnerable non-motorized road users.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $100,000.00

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IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Victoria Rahman

Management Analyst

[email protected]

(831) 758-7946

312 E. Alisal St.

Salinas, CA 93901
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Rene Mendez

City Manager

[email protected]

(831) 758-7465

200 Lincoln Avenue
Salinas, CA 93901

(Signature) (Date) (Signature) (Date)

C. FISCAL OFFICIAL

D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Selina Andrews

Finance Director

[email protected]

(831) 758-7420

200 Lincoln Avenue
Salinas, CA 93901
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty

Director

[email protected]

(916) 509-3030

2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

(Signature) (Date) (Signature) (Date)

E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Mary Khang

SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

CHDWBL29G9Z5

200 Lincoln Avenue
Salinas
93901-2639
ADDRESS: 2208 Kausen Drive Suite 300

Sacramento, CA 95758

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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $100,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $100,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PS27064

1. PROBLEM STATEMENT

Describe the city, county, or jurisdiction this grant will impact.

The City of Salinas is located in in Central California. Salinas is ranked the 35th city by population in California (World Population Review, 2025), and the largest city in Monterey County (World Population Review, 2025). Salinas is well positioned to increase walking and bicycling for everyday transportation; however, significant gaps remain in the existing bicycle network. Current bicycle facilities are often fragmented, functioning as disconnected segments that limit connectivity and create barriers to safe, continuous travel. High vehicle speeds and traffic volumes further exacerbate safety concerns for people bicycling on streets without dedicated facilities. The City of Salinas has identified needed transportation improvements through its 2024 Active Transportation Plan (ATP). While implementation of these planned projects is underway, advancing infrastructure improvements and safety enhancements requires substantial time and resources, leaving critical gaps in the bicycle network in the near term.

The United States Census Bureau (2024) states that Salinas has a population of 160,783 residents. The median income is $89,150, the per capita income is $28,813, and 14.2% of the population is in poverty. 88.5% of high school students, and 70% of elementary school students in Salinas receive free or reduced lunch programs (ed-data.org, 12/23/2025). Of the population, 80.3% are Hispanic or Latino, 11.5% are White, 5.7% Asian, 1.4% African American, and 1.1% are Other. The most prominent language is Spanish, with 72.0% of persons above the age of five speaking a language other than English at home.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

According to the California Office of Traffic Safety (OTS), rankings are based on comparisons of traffic safety statistics of cities with similar-sized populations. In comparing the 2022 OTS Crash Rankings to the 2023 OTS Crash Rankings, changes in ranking for the following areas should be noted: overall crashes involving pedestrians changed from 14/61 to 24/62; crashes involving pedestrians below the age of 15 changed from 12/61 to 13/62; crashes involving pedestrians above the age of 65 changed from 18/61 to 42/62; overall crashes involving bicyclists changed from 32/61 to 23/62; and crashes involving bicyclists below the age of 15 changed from 49/61 to 13/62.

Based on data, the 2025 Federal Fiscal Year reflects a total of 1,662 crashes. Of that total, there were 444 crashes resulting in injuries and 9 fatalities. Crashes involving pedestrians and bicyclists accounted for 146 crashes. Of the 146 crashes involving pedestrians and bicyclists, 111 resulted in injuries, and 8 resulted in fatalities. The data shows that Salinas has a serious traffic safety problem that greatly affects children and youth. Salinas experiences an undetermined but substantial seasonal influx of migrant and agricultural workers during the primary growing and harvest seasons. This has resulted in neighborhoods that are overcrowded and households that have limited or no access to a vehicle. Residents may not fully understand traffic laws as they pertain to bikes and pedestrians, and language and cultural differences exacerbate this problem.

The most recent observational study conducted by a California State University Monterey Bay (CSUMB), supported by Transportation Agency Monterey County (TAMC) yielded valuable insight into pedestrian, bicycle, and traffic challenges faced by the Salinas community. One discovery of the study highlighted concern over helmet use, stating, “children bicyclists remain susceptible to injury from the lack of prevalent helmet use,” that “lack of helmet use by children bicyclists proved to be a significant finding within the study,” and that “based on substantial observational data, it can be concluded that there were very few children who wore helmets. The vast majority of children bicyclists did not wear helmets.” Additionally, the study stated, “stronger enforcement of helmet use for minors is imperative.” This study directly supports the need for providing helmets to those in need who do not have the means to get their own, as well as an increased need for pedestrian and bicycle Safety education in our community. Salinas has great potential to increase safe walking and biking; and children and youth need education and support to do so safely.

Define the target population the grant intends to serve and how they are affected by the problem(s). 638

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The Salinas Police Department (PD) traffic unit plays a crucial role in promoting pedestrian and bicycle safety within the community. Historically, the department faced critical staffing shortages, which affected its capacity to carry out essential safety initiatives. Over the past few years, Salinas PD has invested considerable effort in recruiting, hiring, and training sworn staff to strengthen its workforce and enhance services provided to residents.

Despite recent improvements in staffing, the department continues to face notable challenges. As of January 2026, Salinas Police Department has 14 officer vacancies, 9 officers participating in the field training program, and an additional 9 officers on leave or unable to perform full duty. These numbers mean that only

74.5% of the authorized sworn workforce is available for full duty assignments. Due to these ongoing staffing limitations, the department is unable to devote as many resources as desired to pedestrian and bicycle safety activities during the core staffing hours of sworn staff.

To address these constraints, the department has relied on overtime-only funding provided by the OTS Selective Traffic Enforcement Program (STEP) Grant. This funding enables officers to dedicate specific time to traffic enforcement and education. However, even with these resources, it remains challenging to allocate sufficient attention to pedestrian and bicycle safety issues.

To ensure these critical safety initiatives are not neglected, Salinas PD continues to contract with a non- profit organization to deliver Office of Traffic Safety education programming within the City of Salinas and its surrounding jurisdictions.

In the past few years, the department has established a Community Outreach and Engagement Team. This unit is tasked with collaborating with the selected contractor to maintain the department’s presence at community events and activities. As a newly formed unit, the Community Outreach and Engagement Team is expected to grow and enhance its efforts in the coming years, contributing to the department's commitment to community safety and engagement.

This program will implement Bicycle Rodeos, Walking Field Trips, traffic safety fairs and outreach activities at local schools, recreation centers, and community events. Through these activities, trained personnel will provide hands-on instruction by educating these vulnerable road users about safe riding skills, traffic awareness, and helmet safety, while also properly fitting and distributing the helmets and pedestrian and bicycle reflective items to those who need them. Targeting these vulnerable road users aligns with the identified high injury ranking for incidents in this group and allows for education in safe traffic behaviors. These at-risk populations will benefit from education and interaction designed to improve knowledge and safety behaviors for pedestrians and bicyclists.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of pedestrians killed under age 15 in traffic crashes.

6. Reduce the number of pedestrians injured under age 15 in traffic crashes.

7. Reduce the number of pedestrians killed over age 65 in traffic crashes.

8. Reduce the number of pedestrians injured over age 65 in traffic crashes.

9. Reduce the number of bicyclists killed in traffic crashes.

10. Reduce the number of bicyclists injured in traffic crashes.

11. Reduce the number of bicyclists under age 15 killed in traffic crashes.

12. Reduce the number of bicyclists under age 15 injured in traffic crashes.

13. Increase bicycle helmet usage.

B. Objectives: Target Number

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2. Collaborate with traffic safety stakeholders (government organizations, health care agencies, law enforcement agencies, and/or community-based organizations) to reach individuals.
0 3. Participate in the following campaigns: National Walk to School Day, National Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month.
4 4. Conduct pedestrian and/or bicycle safety presentations. 26

5. Distribute pedestrian/bicycle safety items to increase safety and visibility at no cost to youth or community members in need, who received traffic safety education during bicycle rodeos, presentations, workshops, trainings, and community events.

Report quarterly the dates and locations where pedestrian/bicycle safety items were distributed.
1 6. Conduct observational bicycle helmet usage surveys pre and post-grant activities.

Observational bicycle helmet usage surveys should occur at the start and end of the grant. A pre-survey will be required to determine the base year helmet use rate and a post-survey will be required to determine the operational rate. Pre and post surveys should be conducted at the same location. Upload completed survey to GEMS.
2 7. Conduct bicycle rodeos. 14

8. Distribute and properly fit OTS funded bicycle helmets at no cost to community members in need who receive bicycle helmet safety education. 160

9. Purchase bicycle helmets. 160

10. Conduct community bicycle rides providing bicycle safety education to promote safe bicycling in the community with an effort to reach bicyclists. 1 11. Conduct pedestrian Walking Field Trips or on-foot safety training with an effort to reach youth.
12 12. Execute subcontracts referenced in the budget. Prior to finalizing the subcontract, grantee should work with the OTS to ensure all costs in the sub contract are allowable. Upon execution of subcontract, upload a copy of the subcontract and request a revision to the grant budget to add new budget line items for associated costs under contractual services. If not yet executed, provide ETA. 1 13. Conduct Bicycle Safety and Maintenance Workshops to teach community members how to repair and maintain their bicycles and provide them with traffic safety rules and best practices to promote safe travel. 1 14. Conduct Learn to Ride Workshops to teach elementary students the skills needed to ride a bicycle and provide students who already know how to ride the opportunity to practice being more comfortable and safer on their bikes. 1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) • Develop operational plans to implement the “best practice” strategies outlined in the objectives section.
• Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 or more (including tax and shipping) must comply with the Buy America Act.

Media Requirements
• Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements

The following requirements are for all grant-related activities:
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• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

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happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs must be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and FAQs .
• Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PS27064

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
Flex 405e DDA-27 20.616 Distracted Driving Awareness $100,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS

Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
Pedestrian and Bicycle Traffic Safety
Education Program
Flex 405e
DDA-27
$100,000.00 1 $100,000.00
Walk Safe Classroom Presentation Flex 405e
DDA-27
$1,100.00 $0.00
Walk Safe Walking Field Trip Flex 405e
DDA-27
$1,737.00 $0.00
Bike Safe Classroom Presentation Flex 405e
DDA-27
$1,100.00 $0.00
Bike Safe Rodeo Flex 405e
DDA-27
$2,365.00 $0.00
Bicycle Helmets Flex 405e
DDA-27
$20.00 $0.00
Bicycle Safety Equipment Flex 405e
DDA-27
$2,836.00 $0.00
Community Group Rides Flex 405e
DDA-27
$4,799.00 $0.00
Learn to Ride Clinic Flex 405e
DDA-27
$3,913.00 $0.00
Bike Repair Clinic Flex 405e
DDA-27
$4,374.00 $0.00
Category Sub-Total $100,000.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
$0.00
Category Sub-Total $0.00
F. INDIRECT COSTS
$0.00
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Category Sub-Total $0.00
GRANT TOTAL $100,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PS27064

BUDGET NARRATIVE

PERSONNEL COSTS
-

TRAVEL EXPENSES
-

CONTRACTUAL SERVICES
Pedestrian and Bicycle Traffic Safety Education Program - Pedestrian and Bicycle Traffic Safety Education Program - Grantee will seek a contractor to assist with fulfilling the goals and objectives of this grant by conducting pedestrian and/or bicycle traffic safety education activities that may include presentations, on- foot safety trainings, bike rodeos, community bike rides, helmet fittings and distributions, bike repair workshops, and outreach at community events. Other activities may be conducted if approved by OTS.

Prior to finalizing the subcontract, grantee will work with the OTS to ensure all costs are allowable. Upon execution of subcontract, grantee will provide a copy to the OTS and will request a grant budget revision to include the detailed costs of the subcontract in the grant budget as a prerequisite for claiming these costs.

Walk Safe Classroom Presentation - Initial component of 2-part Pedestrian Traffic Safety Activity consisting of interactive classroom education.

Walk Safe Walking Field Trip - Final component of 2-part Pedestrian Traffic Safety Activity consisting of a Walking Field Trip or other comparable on-foot traffic safety training.

Bike Safe Classroom Presentation - Initial component of 2-part Bicycle Traffic Safety Activity consisting of interactive classroom education. If two or more classrooms will receive a presentation via an assembly.

Bike Safe Rodeo - Final component of 2-part Bicycle Traffic Safety Activity consisting of a Bike Rodeo with on-bike traffic safety training.

Bicycle Helmets - Helmets to be distributed at no cost during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed an average price of $20, including shipping, handling, and tax. More expensive helmets may be purchased if approved by OTS.

Bicycle Safety Equipment - Pedestrian/Bicycle Safety Items - Cost may include reflective arm and leg bands, tape, zipper pulls, bicycle headlights/taillights, and reflectors to be distributed at no cost during bicycle rodeos, presentations, workshops, trainings, and community events to increase safety and visibility.

Additional items may be purchased if approved by OTS.

Community Group Rides - Group Rides, targeted toward middle and high school ages, will allow students to learn about bike safety and explore safe neighborhood routes while gaining confidence with street riding.

Learn to Ride Clinic - Learn to Ride Workshop designed to teach elementary students the skills needed to ride a bicycle and provide students who already know how to ride a bicycle an opportunity to improve their skills.

Bike Repair Clinic - Bike Repair Clinics, targeted toward middle and high school students, will offer free bike mechanic checks and basic repair, as well as instruction on bike checks and flat tire repair.

EQUIPMENT
-

OTHER DIRECT COSTS
-

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

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(b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.

Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:

NONDISCRIMINATION
(applies to subrecipients as well as States)

State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PS27064
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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES

SPECIFIC ASSURANCES

More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations.

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10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

1. Abide by the terms of the statement;

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 649

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POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 651

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2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of 652

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CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)

The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING

654
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-374, Version: 1
DOJ National Integrated Ballistic Information Network (NIBIN) Modernization Program Approve a Resolution authorizing the acceptance of the $300,000 U.S. Department of Justice (DOJ) National Integrated Ballistic Information Network (NIBIN) Modernization Program Grant, if awarded; delegating authority to the City Manager to execute all grant-related documents; and establishing the grant expense appropriation and corresponding revenue budget for up to $300,000 to support grant activities; delegating authority to the City Manager or designee to execute a Memorandum of Understanding with the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF); and authorizing the direct purchase and payment for the LeadsOnline IBIS BrassTrax ballistic imaging equipment, licensing, and services, for a term of seven (7) years at a cost not to exceed $300,000.

City of Salinas Printed on 8/14/2026Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

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DATE: AUGUST 18, 2026
DEPARTMENT: POLICE DEPARTMENT
FROM: CARLOS ACOSTA, CHIEF OF POLICE
TITLE: DOJ NATIONAL INTEGRATED BALLISTIC INFORMATION

NETWORK (NIBIN) MODERNIZATION PROGRAM
RECOMMENDED MOTION:

A motion to approve a Resolution:

1. Authorizing the acceptance of the $300,000 U.S. Department of Justice (DOJ) National Integrated Ballistic Information Network (NIBIN) Modernization Program Grant, if awarded, and delegating authority to the City Manager to execute all grant-related documents; and

2. Establishing the DOJ NIBIN Modernization Grant expense appropriation and corresponding revenue budget for up to $300,000 to support grant activities; and

3. Delegating authority to the City Manager or designee to execute a Memorandum of Understanding with the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF); and

4. Authorizing the direct purchase and payment for the LeadsOnline IBIS BrassTrax ballistic imaging equipment, licensing, and services, for a term of seven (7) years at a cost not to exceed $300,000.

EXECUTIVE SUMMARY:

The Salinas Police Department was identified as one of only 170 law enforcement agencies eligible to receive a grant from the U.S. Department of Justice (DOJ) under the National Integrated Ballistic Information Network (NIBIN) Modernization Program. This grant will provide funding to modernize ballistic imaging technology at the Salinas Police Crime Lab, ensuring continued excellence in forensic capabilities and supporting law enforcement efforts to investigate and solve gun crimes. The Department is requesting authorization to accept the DOJ - NIBIN Modernization G rant, establish an expense appropriation and corresponding revenue budget of up to $300,000, execute an updated MOU with ATF, and purchase the IBIS BrassTrax ballistic imaging equipment, licensing, and services, for a term of seven (7) years at a cost not to exceed $300,000.
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BACKGROUND:

The U.S. Department of Justice (DOJ) National Integrated Ballistic Information Network (NIBIN) Modernization Program Grant is a collaboration between the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) and the DOJ’s Bureau of Justice Assistance (BJA). Its purpose is to provide state, local, and tribal law enforcement agencies with funding to acquire modern ballistic imaging equipment and implement best practices in crime gun intelligence. The program aims to replace 194 pieces of outdated equipment at 170 existing NIBIN sites nationwide, with grant funds covering the full cost of new NIBIN-compatible equipment and maintenance for five years. The Salinas Police Department was identified as one of the 170 law enforcement agencies eligible for these grant funds , with a designated award of $300 ,000 to replace the existing IBIS BrassTrax ballistic imaging system. The overarching goals of the DOJ NIBIN Modernization Program are to improve nationwide access to NIBIN, increase ballistic evidence processing capacity, reduce backlogs, and improve gun crime case clearance rates. These nationwide goals directly inform th e role and operations of the Salinas Police Department ’s NIBIN lab , and acceptance of this grant will enhance t he capacity of the Salinas Police Department Crime L ab, reduce evidence processing backlogs, and strengthen multi -jurisdictional responses to vio lent crime across the Central Coast.

The Salinas Police Department ’s NIBIN Lab, a partnership with the ATF, was established in 2001 to address the growing need for advanced forensic services in Monterey County and the broader Central Coast region. Since its inception, the lab has played a pivotal role in supporting local law enforcement agencies with timely and accurate forensic analysis, particularly in cases involving gun violence and gang activity. The Salinas Crime Lab is the only NIBIN site between San Jose and Ventura, making it an indispensable resource for the City of Salinas and neighboring jurisdictions. Its regional reach enables collaborative investigations, rapid sharing of ballistic intelligence, and coordinated responses to transnational criminal organizations.

The lab’s unique position as a regional asset is further underscored by its partnerships with federal agencies such as the FBI and ATF, as well as local and state law enforcement. These collaborations have resulted in improved crime -solving rates and enhanced public safety outcomes. The modernization grant will allow the lab to upgrade its technology, ensuring compliance with current ATF NIBIN technical specifications and supporting seamless integration with the National NIBIN Network. In addition to its regional impact, the lab ’s work is further strengthened through its strong collaboration with federal partners, which expands investigative capacity and information sharing. Building on these successful partnerships and outcomes, the need for modernization is essential to ensure the lab stays aligned with evolving national standards.

The City of Salinas has an existing MOU the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) regarding operation of the NIBIN Lab, and the condition of this grant and purchase of new equipment is to enter into an updated MOU with ATF. To fulfil this requirement, we are requesting that City Council delegate authority to the City Manager or designee to execute the required MOU. 657
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The table below represents the purchase to be completed with the $300,000 NIBIN Modernization Program grant funds. We are requesting authorization for this direct purchase , including equipment and ongoing licensing, software, and services, for a term of seven (7) years.

Quote Equipment/Service Included Cost
Year 1 – Year 5 BrassTrax Acquisition Station (Grant funded) $300,000.00 Year 6 – Year 7 BrassTrax Acquisition Station (included at no cost) $0.00 TOTAL Cost (Not to Exceed) $300,000.00

LeadsOnline is the exclusive manufacturer and distributor of the IBIS BrassTrax ballistic imaging system, and is the only vendor authorized to provide the technology required for NIBIN compatible ballistic evidence processing. Their BrassTrax Acquisition Station is the sole federally certified system capable of meeting ATF and NIBIN interoperability, security, and certification standards, making alternative products infeasible. Because the equipment is protected by patents and proprietary tech nology, no other company can legally supply, install, or maintain IBIS systems, and national guidance confirms that all NIBIN sites must use this platform.

Salinas PD’s operational continuity further depends on vendor specific installation, calibration, and integration with federal crime gun intelligence infrastructure. As a result, procurement from LeadsOnline is mandatory to maintain compliance, functionality, and uninterrupted regional investigative capability. As part of the purchasing process with LeadsOnline, a Subscription Services Agreement and IBIS Solution Subscription are required. Given the equipment requirements and the federally mandated vendor exclusivity outlined above , a sole source procurement approach is required. City Council has the authority to approve this direct purchase without the application of low-bid based competition (Salinas Municipal Code Section 12-03.11) and local purchasing preference (Salinas Municipal Code Section 12-28.070).

Given the information provided above, t he Department is requesting authorization to accept the DOJ - NIBIN Grant award, establish an expense appropriation and corresponding revenue budget of up to $300,000, execute an updated MOU with ATF, an d complete the direct purchase of the IBIS BrassTrax ballistic imaging equipment, licensing, and services from LeadsOnline, for a term of seven (7) years at a cost not to exceed $300,000.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. 658
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Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

Approving these actions will support the City Council Strategic Plan Goals of Public Safety.

DEPARTMENTAL COORDINATION:

The Police Department will work with the Legal Department during approval and execution of grant documents, and with the Finance Department during implementation.

FISCAL AND SUSTAINABILITY IMPACT:

No matching funds are required from the City of Salinas to receive the grant funds.

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
TBD TBD TBD Expense N/A $300,000
TBD TBD TBD Revenue N/A $300,000
ATTACHMENTS:

Resolution – DOJ NIBIN Modernization Grant
NIBIN MOU with ATF
LeadsOnline Quote
LeadsOnline IBIS Sole Source Letter
LeadsOnline Subscription Services Agreement
LeadsOnline IBIS Solution Subscription

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RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE DOJ NATIONAL

INTEGRATED BALLISTIC INFORMATION NETWORK (NIBIN) MODERNIZATION

PROGRAM GRANT AND AUTHORIZING THE DIRECT PURCHASE OF THE

LEADSONLINE IBIS BRASSSTRAX EQUIPMENT, LICENSING, AND SERVICES

WHEREAS, the U.S. Department of Justice (DOJ), through the Bureau of Justice Assistance (BJA) and in partnership with the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), administers the National Integrated Ballistic Informa tion Network (NIBIN) Modernization Program to modernize ballistic imaging equipment and strengthen crime‑gun intelligence practices; and

WHEREAS, the Salinas Police Department was identified as an eligible entity to receive a $300,000 NIBIN Modernization Program Grant to upgrade and maintain our IBIS BrassTrax ballistic imaging equipment; and

WHEREAS, a new Memorandum of Understanding must be established between the City of Salinas Police Department and ATF to support conti nued participation in NIBIN and ensure alignment with current federal technical and operational requirements; and

WHEREAS, LeadsOnline is the exclusive provider of the IBIS BrassTrax ballistic imaging system which is required for NIBIN-compliant operations, and LeadsOnline has provided a quote for a replacement IBIS BrassTrax system and associated licensing and services for a term of seven (7) years at a cost of $300,000; and

WHEREAS, the City of Salinas Police Department must procure the B rassTrax Acquisition Station and required subscription services from LeadsOnline through a sole‑source procurement, in order to meet federally mandated interoperability, security, certification, and operational continuity requirements essential to public safety; and

WHEREAS, the City Council has the authority to approve this direct purchase without application of low-bid based competition (Salinas Municipal Code Section 12 -03.11) and local purchasing preference (Salinas Municipal Code Section 12-28.070).

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the following:

1. Acceptance of the $300,000 DOJ NIBIN Grant and delegation of authority to the City Manager to execute all grant-related documents; and

2. Establishment of the DOJ NIBIN Grant expense appropriation and corresponding revenue budget for up to $300,000 to support grant activities; and

3. Delegation of authority for the City Manager or designee to execute a Memorandum of Understanding with the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF); and

4. Authorization of the direct purchase and payment for the LeadsOnline IBIS BrassTrax ballistic imaging equipment, licensing, and services, for a term of up to seven (7) years at a cost not to exceed $300,000.
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Page | 2

PASSED AND APPROVED this 18th day of August, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor

ATTEST:

Patricia M. Soratos, City Clerk
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MEMORANDUM OF UNDERSTANDING
Between the Bureau of Alcohol, Tobacco, Firearms and Explosives and the City of Salinas Police Department
Regarding the National Integrated Ballistic Information Network This Memorandum of Understanding (MOU) is entered into by the U.S. Department of Justice (DOJ), Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), and the City of Salinas Police Department, hereinafter collectively referred to as “the parties,” and the City of Salinas Police Department, referred to as the “NIBIN Partner.” This MOU establishes and defines a partnership between the parties that will result in an ATF National Integrated Ballistic Information Network (NIBIN) system installation, operation, and administration for the collection, timely analysis, and dissemination of crime gun data to enhance the efforts of law enforcement to integrate resources to reduce firearms violence, identify shooters, and refer them for prosecution.

AUTHORITY
This MOU is established pursuant to the authority of the participants to engage in activities related to the investigation and suppression of violent crimes involving firearms. ATF’s authorities are set forth in Title 28, Code of Federal Regulations, sections 0.130-0.131, and include the power to investigate violations of the Gun Control Act of 1968 (as amended), Title 18, United States Code, Chapter 44.

BACKGROUND
The ATF NIBIN Program uses sophisticated technology to compare images of ballistic evidence.

It is part of an integrated investigative approach to reduce firearms violence and improve crime gun intelligence. Through aggressive targeting, investigation, and prosecution of shooters and their sources of crime guns, Federal, State, tribal, and local law enforcement agencies work in concert to combat firearms-related violence.

SCOPE
Participation in this program is expressly restricted to the sharing of ballistic imaging of firearms data associated with crimes recovered by any law enforcement agency in the United States and international law enforcement partners who have entered into agreements with ATF to share ballistic data. ATF may work with our international law enforcement partners to search their networks in an effort to identify a crime gun in their database against a crime gun in ATF’s NIBIN network.

NIBIN systems are to be used to image ballistic evidence and test fires of firearms illegally possessed, used in a crime, or suspected by law enforcement officials of having been used in a 662
crime. Ballistics information and/or evidence from firearms taken into law enforcement custody through a gun buy-back program, property damage crimes involving firearms, found or abandoned firearms, and domestic disturbances are also permitted to be entered into the NIBIN system.

Any NIBIN unit will not be used to capture, share, or store ballistic images acquired at the point of manufacture, importation, or sale of a firearm, or images of law enforcement-issued firearms not associated with crimes. The NIBIN system does not store information related to firearms owners or registration.

APPLICABLE LAWS
The applicable statutes, regulations, directives, and procedures of the United States, DOJ, and ATF shall govern this MOU and all documents and actions pursuant to it. Nothing in this MOU will prevail over any Federal law, regulation, or other Federal rule recognized by ATF.

Notwithstanding the foregoing, nothing in this agreement will be construed as a waiver of sovereign immunity in excess of or beyond that which is authorized by the law of the NIBIN Partner’s jurisdiction. This MOU is not a funding document. All specific actions agreed to herein shall be subject to funding and administrative or legislative approvals.

MODIFICATIONS AND TERMINATIONS
This MOU shall supersede any previous MOU between the parties regarding NIBIN. This MOU shall not affect independent relationships or obligations (non-NIBIN related) between the parties.

If any provision of this MOU is determined to be invalid or unenforceable, the remaining provisions shall remain in force and unaffected to the fullest extent permitted by law and regulation.

Except as provided herein, this MOU may be modified or amended only by written mutual agreement of the parties. Either party may terminate this MOU by providing written notice to the other party. The termination shall be effective upon the thirtieth calendar day following provision of notice, unless an alternative date is agreed upon.

If either party terminates this MOU, ATF will retain its interest in the electronically stored information contained in the database. ATF agrees to provide to the NIBIN Partner an electronic copy of the data collected by the NIBIN Partner, subject to Federal law and regulation.

LIABILITY
The NIBIN Partner hereby agrees to assume full and sole liability for any damage, injury, or harm of any sort caused by the operation and use of any NIBIN system or related to the use and interpretation of any information contained in, processed by, or extracted from any database subject to this agreement and the protocols and procedures of the NIBIN Program, to the extent allowed by law. The rights and obligations set out in this MOU run between the signatories. 663
Nothing in this MOU is intended to create any substantive or procedural rights, privileges, or benefits enforceable in any administrative, civil, or criminal matter by any prospective or actual third-parties.

SYSTEM INSTALLATION
The NIBIN Partner hereby agrees and acknowledges that the deployed NIBIN system is the property of the partner site. Any and all costs associated with the deployed NIBIN system, to include costs to provide, install, and maintain the system, are the sole responsibility of the NIBIN Partner and not the responsibility of ATF. ATF does not have and will not have, at any time, any liability or financial obligation related to the deployed NIBIN system. The NIBIN system is for use by the NIBIN Partner and any other law enforcement agencies served by or in partnership with the NIBIN Partner. Should the installation of the NIBIN system require physical construction at the site, the NIBIN Partner will be responsible for such construction and any associated costs. If a system is to be moved to allow additional access outside of a laboratory, NIBIN Partner will ensure the appropriate protocols are put into place to ensure the integrity of crime gun evidence along with maximum use of the equipment.

SYSTEM MAINTENANCE
The NIBIN Partner will maintain all NIBIN systems acquired by the NIBIN Partner and repair or replace inoperable or outdated systems in an expeditious manner, at their own expense. At all times, the NIBIN Partner agrees not to make or cause to be made any repairs, alterations, movements, additions, improvements, or replacements to the NIBIN systems not expressly authorized in writing by ATF in advance and further agrees to exercise due care in every respect to prevent system movement, damage, destruction, or misuse.

DEPLOYED SYSTEM USAGE
Because the NIBIN Program focuses on the reduction of firearms-related violent crimes, the NIBIN Partner shall enter all eligible ballistic evidence recovered from crime scenes as soon as possible. In addition, the NIBIN Partner shall enter into NIBIN test-fire cartridge cases from eligible firearms taken into law enforcement custody in a timely manner. NIBIN Partners may not charge other law enforcement agencies for the entry of evidence into grant-funded or grant- maintained automated ballistics technology used in the NIBIN Program.

DEPLOYED SYSTEM REMOVAL
ATF retains the right to remove the NIBIN Partner from the NIBIN system upon: (1) receipt of written notification of the termination of the participation of the NIBIN Partner in the NIBIN Program; (2) the cancellation of this MOU by ATF; or (3) termination of the NIBIN Program by ATF.
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If ATF intends to remove a NIBIN Partner from the NIBIN system, ATF will provide written notice.

SELF-PURCHASED SYSTEMS
All requirements involving network requirements, usage, Minimum Required Operating Standards (MROS), movement of equipment, network requirements and security requirements apply to all agencies on the NIBIN network. These requirements ensure the integrity of the database and network security.

SYSTEM MOVEMENT
If the NIBIN Partner seeks to move its NIBIN system, it must submit a written request to ATF.

ATF’s decision regarding the proposed move will be provided to the NIBIN Partner in writing.

Any movement of the NIBIN system will occur at the expense of the NIBIN Partner and only after receipt of authorization by, and coordination with, Leads Online. To realize maximum use of the equipment, it should be placed where trained personnel can expeditiously enter evidence.

ATF will work with each partner to realize optimal placement of equipment to obtain actionable investigative leads.

Due to communication line installation/move requirements, NIBIN Partners must provide a minimum of 120 calendar days’ advance notice to ATF and the NIBIN system manufacturer before the intended move of a NIBIN system.

In the event of unauthorized movement, alteration, damage, or destruction of any NIBIN system caused by its employees, contractors, or any other person under its control, the NIBIN Partner agrees to assume the cost of replacement or repairs of the equipment.

The NIBIN Partner agrees to report to ATF, within 5 calendar days, any incident involving the following: an unauthorized movement, alteration, damage, or destruction of NIBIN systems, any unauthorized use of NIBIN systems or the unauthorized release of data related to the NIBIN Program.

COMMUNICATION LINES
ATF will provide and support primary communication lines necessary for connecting NIBIN systems to the NIBIN network.

SECURITY
The NIBIN Partner will comply with all ATF, DOJ and/or other Federal security requirements related to the NIBIN program, network, and systems to ensure the integrity of the program.

These requirements are set forth under NIBIN security policies. ATF will promptly notify the NIBIN Partner should these requirements change. All NIBIN sites will not knowingly allow a person to access the NIBIN network using another person’s user ID and password. 665
The NIBIN Partner agrees to conduct criminal background checks, including fingerprint checks, of all NIBIN users. Upon successful completion of these background checks, the NIBIN Partner will notify ATF’s NIBIN Branch in writing.

SYSTEM USAGE AND MINIMUM REQUIRED OPERATING STANDARDS
To ensure the consistency, integrity, and success of NIBIN, ATF has enacted Minimum Required Operating Standards (MROS). The MROS, listed below, are rooted in ATF’s “Four Critical Steps for a Successful NIBIN Program” – comprehensive collection, timeliness, investigative follow- up, and feedback. They identify the practices that best allow NIBIN to provide comprehensive and timely crime gun intelligence.

1. Enter all fired or test fired cartridge cases from serviced law enforcement agencies and/or departments through a NIBIN acquisition machine within 2 business days of receipt.

2. Enter accurately all required information during the acquisition process on the NIBIN acquisition machine.

3. Correlate and conduct a secondary review of any potential NIBIN leads through an approved NIBIN correlation machine within 2 business days.

4. Disseminate NIBIN leads within 24 hours.

5. Designate and maintain a NIBIN program administrator.

6. No policy shall inhibit or restrict NIBIN submissions by serviced law enforcement agencies and/or departments.

7. Operate with only qualified NIBIN users.

Please note that Standards 3 and 4 are not applicable to NIBIN sites using the NIBIN National Correlation and Training Center for correlation reviews of ballistic images.

As a NIBIN partner, the City of Salinas Police Department is striving to meet the MROS by developing and implementing changes in their operations and working toward compliance. Each NIBIN site must be in compliance with MROS or working towards compliance to the satisfaction of the Crime Gun Intelligence Governing Board.

AUDITS
ATF and the NIBIN Partner acknowledge their understanding that the operations described in this MOU are subject to audit by ATF, DOJ, the DOJ Office of the Inspector General, the General Accountability Office, and other auditors designated by the U.S. Government. Such audits may include reviews of all records, performance measurements, documents, reports, 666
accounts, invoices, receipts, or other evidence of expenditures related to this MOU and the NIBIN Program.

Notwithstanding, ATF will conduct audits of all NIBIN Partners and their sites once every two years for the remainder of the MOU. The purpose of the audits is to review and verify compliance with the required MROS. Each site must be in full compliance with the MROS in order to maintain access to NIBIN.

Further, the NIBIN Partner agrees to allow auditors to conduct one or more in-person interview(s) of any and all personnel the auditors determine may have knowledge relevant to transactions performed or other matters involving this MOU and the NIBIN Program.

The NIBIN Partner hereby acknowledges its understanding that, for accounting purposes, that the principles and standards for determining costs shall be governed by the policies set forth in the Office of Management and Budget Circular A-87, revised (available via the OMB, the Superintendent of Documents at the U.S. Government Printing Office, or via the Internet at http://www.whitehouse.gov/omb/circulars/a087/a087-all.html.)

PERSONNEL AND TRAINING
Prior to the execution of this MOU and a NIBIN system installation, the NIBIN Partner must employ, or have access to, a technical person capable of performing forensic microscopic comparison of bullet and cartridge evidence.

The NIBIN Partner agrees to provide and maintain sufficient personnel to operate the NIBIN system and agrees to allow use of the equipment by ATF personnel or our representatives to support the program at the host location. All personnel accessing NIBIN must be a Qualified NIBIN User as required by the MROS. This MOU should not be construed to require the hiring of any new personnel, except at the discretion of the NIBIN Partner. If the NIBIN Partner determines that additional personnel resources are required, all costs associated with this hiring will be borne by the NIBIN Partner. All users of the equipment must satisfy the same requirements as other NIBIN users and be properly trained, qualified and approved in advance by ATF.

Following basic entry training, ATF will verify trainee competency before authorizing network access. Individuals trained internally by a NIBIN Partner will not be certified as appropriately trained until they successfully pass a competency test administered by ATF.

The NIBIN Partner may provide access to the NIBIN system under its operational control to another law enforcement agency. Any such other law enforcement agency agrees to the same restrictions placed upon the NIBIN Partner by this MOU. However, the NIBIN Partner agrees to assume full liability and responsibility for the administration of such access. 667
Access to the NIBIN system will be under the management and control of the NIBIN Partner.

The NIBIN Partner will ensure that only trained, cleared, and qualified personnel have access to the NIBIN system.

Participating agencies will develop appropriate operating procedures to ensure all eligible ballistic evidence will be submitted for NIBIN.

COORDINATION
ATF and the NIBIN Partner agree to adhere to standardized procedures and policies for collecting, handling, documenting, transporting and preserving firearms, bullets, casings and any similar evidence submitted for analysis and input into NIBIN.

ATF and the NIBIN Partner similarly agree to adhere to standardized procedures and policies for the source data collection, input, exchange and protection of information, to include information as to the location where ballistic evidence was collected, the circumstances under which it was collected and all crimes to which the firearm(s) or other ballistic evidence is linked.

ATF and the NIBIN Partner agree to cooperate in the development and implementation of data entry protocols and quality assurance procedures for the NIBIN Program. ATF further agrees to cooperate with all participants in the NIBIN Program to establish model standards, protocols, and procedures for the users of the network. Such protocols will be applicable as they are implemented.

The NIBIN Partner will require all participating law enforcement agencies to adhere to the protocols, procedures, policies and quality assurance standards as established above.

Except as expressly prohibited by law, the NIBIN Partner agrees to provide ATF with access to all information, reports and any other relevant information regarding crimes related to evidence entered into the system as well as monthly reports outlining historical, statistical and case adjudication information on the use and results of the use of the NIBIN Program and/or system and the related services provided by ATF and the system manufacturer in order to ensure the capturing of required performance management information. Such information will be gathered for the purpose of informing the law enforcement community, other Government agencies, Congress and the public on NIBIN results. Additionally, ATF will collect information for results- oriented performance measures.

PUBLICITY
Any NIBIN Partner who becomes aware of, or participates in, publicity related to the NIBIN system and investigations within their jurisdiction should advise ATF of same within 48 hours.

DISCLOSURE OF INFORMATION RELATED TO NIBIN
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NIBIN system information may be shared with other law enforcement and prosecutors’ offices in furtherance of criminal investigations and prosecutions. The NIBIN Partner shall not share any NIBIN system information for other purposes, including requests under the Freedom of Information Act, without express, written authorization from ATF.

INCORPORATION OF APPENDIX
The Appendix to this MOU includes definitions of terms used and is fully incorporated herein.

Because requirements may change over time, due to technological advances, security enhancements, or budgetary matters, the Appendix may be updated.

AGREEMENT
ATF and the NIBIN Partner hereby agree to abide by the terms and conditions of this MOU, including any appendices, and all policies of the NIBIN Program. The terms and conditions of this MOU will be considered accepted in their entirety upon the signature by the ATF Special Agent in Charge and the NIBIN Partner signature.

______________________________________________ ______________________ Name of Chief Law Enforcement/Public Safety Official Date City of Salinas Police Department
312 E. Alisal Street
Salinas, CA 93901

______________________________________________ ______________________ Name of SAC Date
Special Agent in Charge, Field Division Bureau of
Alcohol, Tobacco, Firearms and Explosives

______________________________________________ ______________________ Chief, Firearms Operations Division Date
Bureau of Alcohol, Tobacco, Firearms and Explosives

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CUSTOMER
Salinas, CA Police Department
312 E. Alisal Street
Salinas, California 93901
QUOTE 1
Quote Date
07/07/2026
Quote Total
$300,000.00
BrassTrax Acquisition Station —
Term Product Amount
Year 1 BrassTrax Acquisition Station $56,506.37
Year 2 BrassTrax Acquisition Station $58,201.56
Year 3 BrassTrax Acquisition Station $59,947.61
Year 4 BrassTrax Acquisition Station $61,746.04
Year 5 BrassTrax Acquisition Station $63,598.42
Years 1–5 — DOJ/BJA grant-funded $300,000.00
Year 6 BrassTrax Acquisition Station $0.00
Year 7 BrassTrax Acquisition Station $0.00
Years 6–7 — agency-funded continuation $0.00
7-Year Program Total $300,000.00

TERMS & CONDITIONS
Program Structure
Years 1–5 are funded by the FY2026 NIBIN Modernization Program (BJA-2026-172648) at the $300,000 per-system award. Years 6–7 reflect the balance of the standard seven-year subscription program and are payable by the agency. This quote assumes commitment to the full seven-year term up front; the total is paid up front.

Subscription Model
All seven years are delivered on the IBIS BrassTrax Solution-as-a-Service subscription — not converted to a separate maintenance (SLA) agreement. The fee includes hardware, all software and upgrades, shipping and installation, on-site training, 24/7 multilingual technical support, continuous remote monitoring, and preventive maintenance, with no usage limits and the hardware owned by the agency.

Annual Escalation
Years 1–5 escalate 3% year-over-year within the $300,000 grant amount. Years 6–7 reflect the remaining balance of the standard seven-year program, shown as the committed continuation.

Matchpoint
Matchpoint is not part of the subscription. Any Matchpoint units remain on their existing SLA through the five-year term or until end-of-life, independent of this quote.

Applicable Taxes
Fees are exclusive of sales, use, withholding, VAT, and similar taxes; if required by law, Customer is responsible for payment. Provide a tax-exemption certificate, if applicable.
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Thank you for your interest in LeadsOnline!
Please contact Brittany Worden at [email protected] to move forward with this quote.

Download our W-9: www.leadsonline.com/w9
Federal Unique Entity ID: DF6SC8ZMKCG3
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United States
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July 2, 2026

S
UBJECT ►

SOLE SOURCE DOCUMENTATION FOR LEADSONLINE
I
BIS®

SOLUTIONS

To Whom It May Concern:

Thank you for your interest in LeadsOnline
Integrated Ballistic Identification System
(IBIS®)
Solutions
. We
commend
your efforts to provide your community
with world
-
renowned ballistic analysis solution
s,
exclusively
available in the United States through LeadsOnline
.

This letter serves as a sole source document for
IBIS®
Solutions
provided by LeadsOnline
.

The IBIS® ClearCase
™
Solution as well as the Quantum 3D Microscope
™
(Q3M) and the Integrated Ballistic
Identification System (IBIS®) use technology that encompass several patents protected in the United States and throughout the world. The Q3M is powered by IBIS® 3D Technology that has been adapted to a new purpose and has been augmented with new capabilities.

As such, manufacturing and servicing of all ClearCase
™
, Q3M and IBIS®
-
related products require access to
proprietary and commercially sensitive information that is only accessible to employees of LeadsOnline
.

Consequently, only
LeadsOnline
, the exclusive manufacturer of IBIS® and Q3M, can provide their proprietary products, IBIS®
Brass
Trax
™
, IBIS® B
ulletTrax
™
, IBIS®
Matchpoint
™
, IBIS® Data Concentrator,
IBIS® Correlation Engine, Q3M and ClearCase
™
, as well as maintenance, upgrades and services, including data migration, moving and training services pertaining thereto.

Furthermore, IBIS®, currently in use in the United States under the Alcohol, Tobacco, Firearms and
Explosives (ATF
)
National Integrated Ballistic Information Network
(
NIBIN
)
program, is the only technology
that has undergone extensive testing and complies with the security standards required
for integration into
NIBIN.

No
other
ballistic identification technologies
are
compatible with NIBIN
,
making
IBIS®
the backbone of
the
network and a critical piece of the ATF’s Crime Gun Intelligence Center (CGIC) operations.

We look forward to serving your
community and
are available to answer any additional questions you may have.

Sincerely,

Ashley Sacrider
SVP, North America Sales
E
[email protected]
P
+1.800.311.2656
leadsonline.com

SUBSCRIPTION SERVICES AGREEMENT
This Subscription Services Agreement (Agreement) is between LeadsOnline, LLC, a Delaware limited liability company (LeadsOnline), Salinas CA PD (Customer), and is effective as of the date of the last signature below. This Agreement contemplates one or more Order Forms for Services, which are governed by the terms of this Agreement.

1. SERVICE
a. This Agreement and the applicable Order Form provide Customer access to and usage of solution services involving hardware devices provided by LeadsOnline with accompanying software needed to operate such hardware and/or an Internet-based software service, including, without limitation, its features, functions, and user interface, and underlying software, which may be limited to a set number of Eligible Users, as defined and specified on an Order Form (Service).

2. USE OF SERVICE
a. Customer Owned Data. All data, information, images, and files uploaded or otherwise entered by Customer into the Service remains the property of Customer, as between LeadsOnline and Customer (Customer Property), unless otherwise specified in the applicable Order Form regarding licensing terms for the Service offered under said Order Form. b. Responsibilities for Customer Property. Customer represents and warrants to LeadsOnline that Customer has provided all required notices and has obtained all required licenses, permissions, and consents regarding Customer Property for use within the Service under this Agreement. Customer grants LeadsOnline the right to use the Customer Property solely for Purposes of performing under this Agreement (which includes, without limitation, the right for LeadsOnline to enhance its technology and offerings). LeadsOnline will purge any or all Customer Property upon Customer’s written request. Customer may export its Customer Property as allowed by functionality within the Service.
c. General Responsibilities. Customer must (i) ensure that access to Service and information produced by or derived from it is limited to the Purpose defined in the Order Form, (ii) maintain any data accessed, received or otherwise derived from Service according to all applicable statutes, laws and regulations for use and disclosure of non-public personal information, (iii) connect to Service only using devices and browsers with proper encryption, (iv) promptly notify LeadsOnline (within the Service or by email to [email protected]) when an Eligible User is no longer employed by Customer or is no longer authorized to access Service, (v) ensure that each Eligible User is acting within the bounds of their authority from Customer and within their legal rights to search, possess, enter, analyze and use, all information and data submitted to and received from the Service, (vi) refrain from any use, misuse or actions related to Service or Data that infringe, misappropriate, or otherwise violate any right of anyone, or that violate any applicable law, and ensure that any instructions or directives Customer gives to or regarding anyone do not conflict with applicable laws, (vii) use any hardware provided by LeadsOnline solely for the Purpose defined in the Order Form and in accordance with all applicable instructions, policies, and documentation provided by LeadsOnline, (viii) ensure that the hardware is used only by Eligible Users authorized under this Agreement and is not transferred, loaned, or sublicensed to any unauthorized person or entity, (ix) keep all hardware provided as part of the Service in good working condition, refrain from any unauthorized repairs, modifications, or tampering, and promptly notify LeadsOnline of any malfunction, damage, or loss, and (x) verify the accuracy, timeliness, context and relevance of information or communication from Service or personnel prior to taking action. Customer acknowledges that LeadsOnline does not enforce laws, does not provide legal advice, and does not claim to have authority or expertise in legal or law enforcement matters. d. Governmental Agency Public Records Clause. If Customer is a government agency and is required by law to permit the inspection and copying of public records, Customer acknowledges the Service contains information protected by exemptions to public disclosure laws in many states, and if Customer searches the Service in response to a request for Public Records, Customer is acting on its own accord. LeadsOnline does not grant Customer access to the Service for the Purpose of searching for or creating records to respond to a public records request when Customer did not have the record in its possession at the time of the request. e. Customer Responsibilities. Customer: (i) must keep its passwords secure and confidential and use industry-standard password management practices, and ensure that any credentials related to the hardware under the Service are protected from unauthorized access; (ii) is responsible for its access control policies and administration of access rights to its account within the Service, the acts and omissions of its users, and the legality and accuracy of any data submitted to the Service, may not share any access credentials and must also prevent unauthorized access, tampering, or misuse of any hardware provided under the Service; (iii) must use commercially reasonable efforts to prevent unauthorized access to its account, and notify LeadsOnline promptly of any such unauthorized access; (iv) may use the Service and any associated hardware only in accordance with the Service's technical documentation (including without limitation, video tutorials) and applicable law; and (v) must follow all provided guidelines for hardware setup, maintenance, and operation to ensure compliance and functionality under the Service. 673
© 2000-2026 LEADSONLINE, LLC. ALL RIGHTS RESERVED. LEA/SSA (v.2025.02) PAGE 2 f. LeadsOnline Support. Unless otherwise specified in the applicable Order Form, LeadsOnline must provide Customer support for the Service under the terms of LeadsOnline's Customer Support Policy (Support), which is located at leadsonline.com/customer-support.

3. WARRANTY DISCLAIMER
a. EXCEPT WHERE EXPLICITLY STATED IN WRITING, THE SERVICE IS PROVIDED ‘AS IS' WITHOUT WARRANTY.

LEADSONLINE DISCLAIMS ALL WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, AND FITNESS FOR A PARTICULAR PURPOSE. WHILE LEADSONLINE TAKES REASONABLE

PHYSICAL, TECHNICAL, AND ADMINISTRATIVE MEASURES TO SECURE THE SERVICE, CUSTOMER UNDERSTANDS THAT THE SERVICE MAY NOT BE ERROR FREE, AND USE MAY BE INTERRUPTED. b. While Customer acknowledges that the Service may not be error-free and may not fully meet Customer’s expectations, LeadsOnline does warrant that the Service is free from defects that will substantially affect performance, and that it has used commercially available tools designed to discern that no viruses or other security defects are present. LeadsOnline further warrants that the Service will function substantially in accordance with the Order Form. LeadsOnline will not intentionally introduce any virus, Trojan horse, spyware, malware, or other malicious code designed to erase, damage, or unlawfully interfere with Customer’s equipment, data, or other programs. Notwithstanding the foregoing, Customer acknowledges and agrees that the Service may contain functionality that allows LeadsOnline to remotely disable or limit the hardware's operation in accordance with this Agreement, including but not limited to instances of non-payment or material breach by Customer. c. LeadsOnline cannot control the decisions and actions of Customer. LeadsOnline expressly disclaims and does not undertake or assume any duty, obligation or responsibility for any decisions, actions, reactions, responses, inaction by Customer or any other party as a result of or reliance on, in whole or in part, any use of the Service or information derived from it, or for any consequences or outcomes including death, injury, loss or damage to any property arising from or caused by any such actions decisions, reactions, responses, or inaction.

4. PAYMENT
a. Fees and Payment. Customer must pay all fees as specified on the Order Form, but if not specified, then within 30 days of receipt of an invoice. The fees are exclusive of sales, use, withholding, VAT, TPT, and other similar taxes, and if required by law Customer is responsible for payment of such taxes.
b. Nonpayment. LeadsOnline will provide electronic notice (within the Service) and notice to the email registered with LeadsOnline (Customer is responsible for maintaining an updated email address with LeadsOnline) of the non-payment of an open invoice. If the payment is not made within 7 days of the first notice, then LeadsOnline may suspend Service and Support until the amount is paid in full or terminate the Service upon 30 days’ notice under Section 9(c).

5. MUTUAL CONFIDENTIALITY
a. Definition of Confidential Information. Confidential Information means all non-public information disclosed by a party (Discloser) to the other party (Recipient), whether orally, visually, or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure (Confidential Information ).

LeadsOnline's Confidential Information includes, without limitation, the Service. Customer's Confidential Information includes, without limitation, the Customer Property.
b. Protection of Confidential Information. Recipient must use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but not less than reasonable care) to: (i) not use any Confidential Information of Discloser for any Purpose outside the scope of this Agreement; and (ii) limit access to Confidential Information of Discloser to those of its and its Affiliates’ employees and contractors who need that access for Purposes consistent with this Agreement, and who have a legal obligation under law or policy regarding confidentiality or have signed confidentiality Agreements with Recipient containing protections not materially less protective of the Confidential Information than those in this Agreement. c. Exclusions. Confidential Information excludes information that: (i) is or becomes generally known to the public without breach of any obligation owed to Discloser; (ii) was known to the Recipient before its disclosure by the Discloser without breach of any obligation owed to the Discloser; (iii) is received from a third party without breach of any obligation owed to Discloser; or (iv) is independently developed by the Recipient without use of or access to the Confidential Information. The Recipient may disclose Confidential Information to the extent required by law or court order but will provide Discloser with advance notice to seek a protective order unless otherwise directed by the court.
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6. INFORMATION SECURITY
a. Data Security Measures. To protect Customer Property from unauthorized disclosure, alteration, or misuse, LeadsOnline shall:
i. Agree to the terms of the Federal Bureau of Investigation Criminal Justice Information Services (FBI CJIS) Security Addendum. ii. Ensure that LeadsOnline personnel with unescorted access to unencrypted Customer Property and/or physically secure locations have:
• Completed CJIS Security Awareness Training and have passed the Level Four CJIS Security Test designed for Information technology personnel (system administrators, security administrators, network administrator). • Submitted to and successfully passed state of residency and national fingerprint-based record checks. iii. Apply appropriate controls according to the AICPA Trust Services Criteria for Security so as to maintain a secure environment for all Customer Property.
iv. Maintain proper encryption of data in transit using 256-Bit Transport Layer Security (TLS) and at rest using FIPS 140-2 standards. v. Maintain advanced firewall and intrusion protection, database partitioning, patch management, account management, identification and authentication, configuration management and third-party application and network penetration tests. vi. Log events relative to access and use of the Services; maintain and protect logs from disclosure, alteration, or misuse. vii. Respond to security incidents; In the event of a data breach (as defined by applicable law), of Customer Property, LeadsOnline will act to eliminate the breach, preserve forensic evidence, and notify Customer without undue delay. LeadsOnline shall have no obligation to notify consumers or regulatory authorities of a breach of Customer data that was not the result of a data security incident experienced by LeadsOnline.
viii. Purge any Customer Property upon Customer’s written request.

7. INSURANCE
a. Insurance Policies. LeadsOnline shall maintain insurance policies for property, general liability, auto, workers compensation, errors and omissions/cyber liability insurance.
b. Additional Insured. For the purposes of this Agreement, Customer, its officers, officials, employees, and volunteers shall be deemed additional insureds on the general liability policy with respect to liability arising out of work or operations performed by or on behalf of LeadsOnline. Additional insured coverage shall be evidenced in the form of Blanket Certificate of Endorsement upon Customer’s request.

8. PROPERTY
a. Reservation of Rights. LeadsOnline and its licensors are the sole owners of the Service, including all associated intellectual property rights, and they remain only with LeadsOnline. Title to any hardware provided under this Agreement passes to Customer upon full payment as specified in the Order Form; however, LeadsOnline retains all intellectual property rights related to any software, firmware, or proprietary technology embedded in or used to operate the hardware. Customer may not remove or modify any proprietary marking or restrictive legends in the Service. LeadsOnline reserves all rights that are not expressly granted in this Agreement. b. Restrictions. Customer may not: (i) share, provide, sell, resell, rent, or lease the Service or use it in a service-provider capacity or allow access to the Service, its output, or any associated hardware, software, firmware, or proprietary technology by a third party, except as expressly permitted in this Agreement; (ii) use the Service or any hardware provided as part of the Service, to store or transmit unsolicited marketing emails, libelous, or otherwise objectionable, unlawful, or tortious material, or to store or transmit infringing material in violation of third party rights; (iii) interfere with or disrupt the integrity or performance of the Service, including but not limited to tampering with, modifying, or attempting to bypass any security, tracking, or management features within any software or hardware provided as part of the Service; (iv) attempt to gain unauthorized access to the Service or its related systems or networks or use any automated means to monitor, access or copy any data from the Service; (v) reverse engineer, decompile, disassemble, or otherwise attempt to discover the underlying technology, software, or firmware of the Service or hardware, or modify, alter, or remove any proprietary markings or security features; (vi) resell, transfer, or dispose of the hardware in a manner inconsistent with this Agreement, including attempting to sublicense or lease it to a third party without LeadsOnline’s prior written consent; the Service; or (vii) access the Service to build a competitive service or product, or copy any feature, function, or graphic. LeadsOnline may suspend Service to Customer if LeadsOnline believes in good faith that Customer’s use of the Service poses threat to the security, availability, 675
© 2000-2026 LEADSONLINE, LLC. ALL RIGHTS RESERVED. LEA/SSA (v.2025.02) PAGE 4 or legality of the Service; in such event, LeadsOnline will work with Customer to address the issue and restore Service as quickly as possible.
c. Audit Information. LeadsOnline logs events related to user registration, contacts, access, and use of the Services for legal, audit, security, and support Purposes (Audit Information). Audit Information is not Customer Property.

9. TERM & TERMINATION
a. Term. This Agreement continues until the 30th day after all Order Forms have expired or earlier terminated as provided below. b. Term of Order Forms. The term of each Order Form is specified in the Order Form. c. Mutual Termination for Material Breach. If either party is in material breach of this Agreement, the other party may terminate this Agreement at the end of a written 30-day (30) notice/cure period if the breach has not been cured. d. Termination by Mutual Consent. This Agreement and/or any Order Form may be terminated by the mutual consent of both parties. e. Termination of an Order Form Due to Non-Appropriation of Funds. Government Customers may terminate services in an Order Form by providing sixty (60) days’ written notice to LeadsOnline prior to the next contract year if funding to make the next scheduled payment is not duly appropriated and authorized.
f. Return of Customer Property:
• Within sixty (60) days after termination, upon written or electronic request LeadsOnline will make the Service available for Customer to export Customer Property as provided in Section 2(a). • After such a sixty-day (60) period, LeadsOnline has no obligation to maintain the Customer Property and may destroy it.

10.LIABILITY LIMIT
a. Indemnification for Third-Party Claims. LeadsOnline will defend or settle any third-party claim against Customer to the extent that such claim alleges that the LeadsOnline technology used to provide the Service violates a copyright, patent, or trademark (IP Indemnity Claim), if Customer: promptly notifies LeadsOnline of the claim in writing; cooperates with LeadsOnline in the defense; and allows LeadsOnline to solely control the defense or settlement of the claim. Costs. LeadsOnline will pay infringement claim defense costs it incurs in defending Customer, and LeadsOnline-negotiated settlement amounts, and court awarded damages.

Process. If such a claim appears likely, then LeadsOnline may modify the Service, procure the necessary rights, or replace it with the functional equivalent. If LeadsOnline determines that none of these are reasonably available, then LeadsOnline may terminate the Service and refund any prepaid and unused fees. Exclusions. LeadsOnline has no obligation for any claim arising from: Customer’s misuse of the Services, LeadsOnline’s compliance with Customer’s designs, specification, instructions, or technical information; a combination of the Service with other technology or aspects where the infringement would not occur but for the combination; Customer’s directives, access or use of, or laws or policies applicable to Customer regarding the information and sources thereof accessible via the Services including Customer Property; or technology or aspects not provided by LeadsOnline. THIS SECTION CONTAINS CUSTOMER’S EXCLUSIVE REMEDIES AND LEADSONLINE’S SOLE LIABILITY FOR INTELLECTUAL PROPERTY INFRINGEMENT CLAIMS.
b. EXCLUSION OF INDIRECT DAMAGES. TO THE MAXIMUM EXTENT ALLOWED BY LAW, LEADSONLINE IS NOT LIABLE FOR

ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT (INCLUDING, WITHOUT LIMITATION, COSTS OF DELAY; LOSS OF OR UNAUTHORIZED ACCESS TO DATA OR INFORMATION; AND LOST PROFITS, REVENUE, OR ANTICIPATED COST SAVINGS), EVEN IF IT KNOWS OF THE POSSIBILITY OR FORESEEABILITY OF SUCH DAMAGE OR LOSS.
c. TOTAL LIMIT ON LIABILITY. TO THE MAXIMUM EXTENT ALLOWED BY LAW, EXCEPT FOR LEADSONLINE'S INDEMNITY

OBLIGATIONS RELATING TO IP INDEMNITY CLAIMS, LEADSONLINE'S TOTAL LIABILITY ARISING OUT OF OR RELATED TO

THIS AGREEMENT (WHETHER IN CONTRACT, TORT, OR OTHERWISE) DOES NOT EXCEED THE AMOUNT PAID BY CUSTOMER WITHIN THE 12-MONTH PERIOD PRIOR TO THE EVENT THAT GAVE RISE TO THE LIABILITY, EXCEPT THAT THE ABOVE LIMITATION DOES NOT APPLY TO CUSTOMER'S PAYMENT OBLIGATIONS FOR THE SERVICE. 676
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11. GOVERNING LAW & FORUM
a. Government Customers. This Agreement is governed by the laws of the State of California (without regard to conflicts of law principles) for any dispute between the parties or relating in any way to the subject matter of this Agreement. Any suit or legal proceeding must be brought in the federal or state courts for the County where Customer is located in the State of California, and each party submits to this personal jurisdiction and venue. Nothing in this Agreement prevents either party from seeking injunctive relief in a court of competent jurisdiction.

12.OTHER TERMS
a. Entire Agreement and Changes. This Agreement and the Order Form constitute the entire Agreement between the parties and supersede any prior or contemporaneous negotiations or Agreements, whether oral or written, related to this subject matter. Customer is not relying on any representation concerning this subject matter, oral or written, not included in this Agreement. No representation, promise, or inducement not included in this Agreement is binding. No modification or waiver of any term of this Agreement is effective unless both parties sign an amendment to this Agreement. b. No Assignment. Neither party may assign or transfer this Agreement to a third party, except that the Agreement and all Order Forms may be assigned without the consent of the other party as part of a merger or sale of all or substantially all a party's businesses, assets, not involving a competitor of the other party, or at any time to an Affiliate. c. Export Compliance. The Service and Confidential Information may be subject to export laws and regulations of the United States and other jurisdictions. Each party represents that it is not named on any U.S. government denied-party list. Neither party will permit its personnel or representatives to access any Service in a U.S.-embargoed country or in violation of any applicable export law or regulation.
d. Independent Contractors. The parties are independent contractors with respect to each other, and neither party is an employee, or partner of the other party or the other party's Affiliates. e. Enforceability and Force Majeure. If any term of this Agreement is invalid or unenforceable, the other terms remain in effect. Neither party is liable for its non-performance due to events beyond its reasonable control, including but not limited to natural weather events and disasters, labor disruptions, and disruptions in the supply of utilities. f. Money Damages Insufficient. Any breach by a party of this Agreement or violation of the other party's intellectual property rights could cause irreparable injury or harm to the other party. The other party may seek a court order to stop any breach or avoid any future breach of this Agreement.
g. No Additional Terms. LeadsOnline rejects additional or conflicting terms of any Customer form-purchasing document. h. Order of Precedence. If there is an inconsistency between this Agreement and an Order Form, the Order Form prevails. i. Survival of Terms. All provisions of this Agreement regarding payment, confidentiality, indemnification, limitations of liability, proprietary rights, and such other provisions that by fair implication require performance beyond the term of this Agreement shall survive expiration or termination of this Agreement until fully performed or otherwise are inapplicable. j. Feedback. If Customer provides feedback or suggestions about the Service, then LeadsOnline (and those it allows to use its technology) may use such information without obligation to Customer. << REMAINDER OF PAGE LEFT INTENTIONALLY BLANK—SIGNATURE PAGE TO FOLLOW >> 677
© 2000-2026 LEADSONLINE, LLC. ALL RIGHTS RESERVED. LEA/SSA (v.2025.02) PAGE 6

13.SUBSCRIPTION SERVICES AGREEMENT SIGNATURES
a. Each representative identified below represents and warrants that it has the full power, right and authority to enter into this Agreement on behalf of its respective party.

LEADSONLINE, LLC
(LeadsOnline)

SALINAS CA PD
(Customer)
SIGNATURE: [leadsOnlineLlcSignerSignature_nD2Rvyi] SIGNATURE: [counterpartySignerSignature_YP5Qw1b] NAME: Alexander Finley NAME: [counterpartySignerName_FlIbbeW] TITLE: President & CEO TITLE: [counterpartySignerTitle_9W4vlIa] DATE: [leadsOnlineLlcSignerDateField_JbivMPq] DATE: [counterpartySignerDateField_DYso7St] ADDRESS: 6900 Dallas Parkway, Suite 825, Plano,
Texas 75024, United States ADDRESS: 312 E. Alisal Street, Salinas, California 93901, United States
678
© 2000-2026 LEADSONLINE, LLC. ALL RIGHTS RESERVED. IBIS® SOLUTIONS (v.2025.02) PAGE 1 LEADSONLINE IBIS® SOLUTION SUBSCRIPTION
ORDER FORM NO. Q-11276-IBIS | AGENCY ID: 6325
CUSTOMER: UNIT:

SALINAS CA PD CRIME LAB

1. SERVICE
a. Service. LeadsOnline Integrated Ballistic Identification System (IBIS®) technology, which may include cartridge case acquisition units (BrassTrax™ Acquisition Station or BrassTrax™), and associated three dimensional imaging, comparison algorithm for ballistic evidence in large databases and data management infrastructure (collectively, the Service). b. Authority. Customer represents that it is a law enforcement agency or governing body of a law enforcement agency, an entity duly authorized by municipal, state county or federal government to enforce laws or investigate crimes, or a criminal justice agency as defined under Federal law or regulation and the Eligible Users are employed by Customer in the Unit listed at the top of this Order Form.

2. PURPOSE
a. Law Enforcement Use. Exclusively for the official law enforcement activities of Customer’s Unit. Hardware and software shall be used solely for firearms evidence acquisition, analysis, and reporting. Use must be in accordance with federal, state, or local laws, and any applicable National Integrated Ballistic Information Network (NIBIN) participation requirements.

3. TERM, SERVICE PERIODS AND SUBSCRIPTION FEES
a. Order Term. This Order Form will become effective as of the last signature below (Effective Date) and remain in effect through the service periods listed below (Initial Term) and any renewal service periods or until termination by LeadsOnline or Customer as described below.
b. Service Start Date. The Service Start Date shall be defined as the earlier of (i) the date on which the equipment is installed and available for use (Installation Date), or (ii) sixty (60) calendar days following delivery of the equipment to Customer, unless the parties agree in writing, via email or otherwise, after the Effective Date to an alternative Service Start Date. c. Payment Terms. Payment shall be made within thirty (30) days from the date of invoice for each service period during the Initial Term and any renewal term thereafter.

IBIS® BRASSTRAX™ ACQUISITION STATION:

TERM LEADSONLINE SOLUTION RATE QTY TOTAL DUE
Year 1 BrassTrax Acquisition Station $56,506.37 1 $56,506.37 Year 2 BrassTrax Acquisition Station $58,201.56 1 $58,201.56 Year 3 BrassTrax Acquisition Station $59,947.61 1 $59,947.61 Year 4 BrassTrax Acquisition Station $61,746.04 1 $61,746.04 Year 5 BrassTrax Acquisition Station $63,598.42 1 $63,598.42 Year 6 BrassTrax Acquisition Station $0.00 1 $0.00
Year 7 BrassTrax Acquisition Station $0.00 1 $0.00
d.
e. Renewals. Following the Initial Term, this Order Form will automatically renew for successive one-year terms unless either party provides written notice of non-renewal at least thirty (30) days prior to the end of the then-current term. Each renewal term will be invoiced by LeadsOnline according to then-current pricing, and continued use of the Service is subject to Customer’s timely payment of such invoice.
679
© 2000-2026 LEADSONLINE, LLC. ALL RIGHTS RESERVED. IBIS® SOLUTIONS (v.2025.02) PAGE 2 f. Applicable Taxes. Fees are exclusive of sales, use, withholding, VAT, TPT, and other similar taxes, and if required by law Customer is responsible for payment of such taxes. Any taxes referenced and/or quoted are estimates only, and not all services and/or hardware may be subject to taxation. Final tax amounts will be determined based on applicable laws at the time of invoicing. Customer may provide a Tax Exemption Certificate if applicable.

4. EARLY TERMINATION & TERMINATION FEES
a. Termination of an Order Form Due to Non-Appropriation of Funds. Customer may terminate services in this Order Form by providing sixty (60) days’ written notice to LeadsOnline prior to the next contract year if funding to make the next scheduled payment is not duly appropriated and authorized.
b. Termination Fees. In the event of termination under this paragraph, Customer shall be subject to an early termination fee equal to fifty percent (50%) of the remaining unbilled service periods as outlined above.

5. FEATURES
BRASSTRAX™ KEY FEATURES AND CHARACTERISTICS
BrassTrax™
Acquisition Station
BrassTrax™ is the cartridge case imaging component of IBIS networks. It digitally captures the areas of interest from the head of a cartridge case in 3D, offering considerable impression detail and multiple viewing perspectives.
3D Imaging
Custom-designed non-linear photometric stereo 3D sensor.

Automated acquisition reduces operator variability and ensures consistent image quality for optimal comparison performance.

Automated 3D topography acquisition of the primer area, including breech face marks and centerfire firing pin impression.

Semi-automated 3D topography acquisition of the ejector marks or rimfire firing pin impression.

Automated 3D topography acquisition of the complete head stamp.

Automated delimitation of regions of interest.

Accommodates cartridge case with diameters ranging from 2 mm to 27 mm and lengths up to 78.5 mm.

Data Management Management of case, cartridge case exhibit, and firearm exhibit information.

Quality Control Automated self-test and adjustment.

General
Hands-off operation allows multitasking.

Minimal user training and expertise to operate.

Detailed user guide.

6. ONBOARDING, TRAINING AND TECHNICAL SUPPORT
a. LeadsOnline will coordinate on-site or remote installation and configuration. Initial training is included for up to two (2) designated personnel per system. Customer is responsible for preparing a compliant installation site.

7. DELIVERY, SHIPPING, DUTIES, TAXES AND FEES
a. Delivery. The delivery of the equipment shall be within sixty (60) days of the Effective Date. b. Shipping. The equipment will be shipped FCA LeadsOnline’s designated facility (Incoterms 2020). LeadsOnline will be responsible for export clearance. Risk of loss and responsibility for transportation, import clearance, duties, taxes, and final delivery shall transfer to the Customer upon transfer of the equipment to the carrier at the named place of delivery. c. Additional Charges. LeadsOnline is responsible for any charges related to exportation and export customs clearance only. All import duties, customs clearance, taxes, and related charges are the sole responsibility of the Customer. The quoted price excludes income, withholding taxes, and any extraordinary storage or delivery costs. 680
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8.PROPERTY TITLE AND RISK LOSS
a.Title to the equipment shall transfer to the Customer upon (i) installation of the equipment and (ii) LeadsOnline’s receipt of the first payment as specified in the Order form. Risk of loss shall transfer to the Customer at the point of delivery to the carrier at LeadsOnline’s designated facility in accordance with FCA terms (Incoterms 2020).

9.CONNECTION TO THE NATIONAL INTEGRATED BALLISTIC INFORMATION NETWORK a.The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) has the authority to grant the Customer access to the National Integrated Ballistic Information Network (NIBIN), to include NIBIN-IBIS data concentrators and a NIBIN-IBIS correlation servers.

LeadsOnline will provide reasonable assistance and coordination to facilitate the Customer’s access to NIBIN from ATF. However, LeadsOnline is not responsible for ATF’s decision regarding access, nor can it guarantee approval or the timing of such approval.

10.DEVICE CONTROL
a.Customer acknowledges and agrees that the hardware may include functionality permitting LeadsOnline to remotely disable or restrict access to the hardware in the event of non-payment, breach, or other conditions as provided in the Subscription Services Agreement.

11.MISCELLANEOUS
a.This Order Form is attached to and incorporated into the Subscription Services Agreement between Customer and LeadsOnline dated: [leadsOnlineLlcSignerDateField_UZT0Fcj] (Agreement). b.This Order Form is governed by the terms of the Agreement between the parties. All terms not defined in this Order Form have the meanings ascribed to such terms in the Agreement. This Order Form and the Agreement constitute the entire agreement between the parties, and supersede all prior or contemporaneous negotiations, agreements, and representations, whether oral or written, related to this subject matter. No modification or waiver of any term of this Order Form is effective unless both parties sign an amendment to this Order Form. LeadsOnline may include a purchase order number on Customer’s invoice solely for Customer’s internal payment and record keeping processes, but any terms within any purchase order in response to a quote, order form or invoice will not modify or enlarge the obligations or liabilities of either party even if the parties sign it. << REMAINDER OF PAGE LEFT INTENTIONALLY BLANK—SIGNATURE PAGE TO FOLLOW >> 681
© 2000-2026 LEADSONLINE, LLC. ALL RIGHTS RESERVED. IBIS® SOLUTIONS (v.2025.02) PAGE 4

12. SIGNATURES FOR IBIS® SOLUTION SUBSCRIPTION
a. Each representative identified below represents and warrants that it has the full power, right and authority to enter into this Agreement on behalf of its respective party.

LEADSONLINE, LLC
(LeadsOnline)

SALINAS CA PD
(Customer)
SIGNATURE: [leadsOnlineLlcSignerSignature_cVQtOAo] SIGNATURE: [counterpartySignerSignature_y3KPypc] NAME: Alexander Finley NAME: [counterpartySignerName_EBjIH5i] TITLE: President & CEO TITLE: [counterpartySignerTitle_JgoGg1h] DATE: [leadsOnlineLlcSignerDateField_bONUPu4] DATE: [counterpartySignerDateField_5ghNpxN] ADDRESS: 6900 Dallas Parkway, Suite 825, Plano,
Texas 75024, United States ADDRESS: 312 E. Alisal Street, Salinas, California 93901, United States
682
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.salinas.gov
File #: ID#26-382, Version: 1
Sherwood Recreation Center Building Improvement, CIP No. 9535; Increasing Construction Contingencies
Approve a Resolution approving an increase in the construction contingency amount by $40,000 for a revised contingency amount not to exceed $750,000 for the Sherwood Recreation Center Building Improvement (CIP 9535); and appropriating $40,000 from Community Development Block Grants (CDBG) funds to CIP 9535.

City of Salinas Printed on 8/14/2026Page 1 of 1
powered by Legistar™
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CITY OF SALINAS

COUNCIL STAFF REPORT

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DATE: AUGUST 18, 2026
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DA VID JACOBS, L.S., P.E.

BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: SHERWOOD RECREATION CENTER BUILDING
IMPROVEMENT, CIP NO. 9535

INCREASING CONSTRUCTION CONTINGENCIES
RECOMMENDED MOTION:

A motion to approve a Resolution:

1. Approving an increase in the construction contingency amount by $ 40,000 for a revised contingency amount not to exceed $750,000 for the Sherwood Recreation Center Building Improvement (CIP 9535); and

2. Appropriating $40,000 from Community Development Block Grants (CDBG) funds to CIP 9535.

EXECUTIVE SUMMARY:

On December 9, 2025, City Council approved Resolution No. 23382, awarding a $2,230,401 contract to Precision Construction Services for the Sherwood Recreation Center Building Improvement, CIP 9535. The Council approved a $450,000 construction contingency and subsequently, an increase of $200,000 on June 2, 2026, and $60,000 on June 30, 2026.

Of the approved $710,000 construction contingency approved, approximately $ 18,000 remains.

However, pending change orders are expected to exceed this balance. Staff requests that City Council increase the construction contingency by $40,000, bringing the new total cap to $750,000. 684
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BACKGROUND:

On December 9, 2025, City Council, pursuant to Resolution No. 23382, awarded a $2,230,401 contract to Precision Construction Services for the Sherwood Recreation C enter Building Improvement, CIP 9535, and approved a construction contingency amount of $450,000.

Major change orders were identified during the demolition phase of construction which included unsuitable soils, damaged CMU walls, water damage, and wood rot.

On June 2, 2026, City Council, pursuant to Resolution No. 2026 -093, authorized an increase of construction contingencies in the amount of $200,000 to encumber existing and pending change orders. Change orders were executed for new solar lights, curbs in the parking lot, access door for roof, new structural bracing along roof parapet wall, core drilling of unforeseen concrete slab, fiber replacement, and new building signage.

On June 30, 2026, City Council, pursuant to Resolution No. 2026-133, authorized an increase of construction contingencies in the amount of $60,000 to encumber additional change orders. The additional work included sidewalk demolition, demolition of existing light pole base and installation of new light pole bases along with the installation of vertical safety netting, grinding and overlay of ADA stalls, and cleaning of basketball court.

Of the $710,000 approved contingencies, approximately $18,000 remains, which is not sufficient to cover the additional work. As a result, City staff requests City Council approval of an increase to construction contingencies by $ 40,000 for a revised construction contingency amount not to exceed $750,000. Table 1 provides a summary of the pending change orders.

Table 1: Pending Change Orders
Known Pending Change Orders Cost Estimates
New Time Clock, Transformer, Additional Wiring for Exhaust Fan $25,880.52 Removal and replacement of clerestory windows including new framing
$13,208.07
Estimated Total $39,088.59
CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect 685
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physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

CALIFORNIA GOVERNMENT CODE §84308 APPLIES:

No.

STRATEGIC PLAN INITIATIVE:

This project addresses the City Council ’s Goals of Youth and Seniors, Infrastructure and Public Safety.

DEPARTMENTAL COORDINATION:

The process of administering this project involves Public Works, Library and Community Services, Community Development, Finance, and Legal Departments.

Public Works Department is managing the project with activities that include construction management, labor compliance, and inspection services during construction. The project is a CIP for the Library and Community Services Department and is entirely funded with CDBG funds which is being administered by the Community Development Department. Finance Department manages the proper disbursement of funds and is involved with the reporting requirements of the CDBG funds, and Legal Department reviews pertinent documents/contracts to ensure compliance with applicable laws and regulations. Thus, staff from these Departme nts are very actively involved with the development and execution of this project.

FISCAL AND SUSTAINABILITY IMPACT:

There will be no fiscal impact on the General Fund, as the funding will be appropriated from CDBG program funds.

Fund General Ledger
Number
(Operating/CIP)
General Ledger
Account Name
Remaining
Budget
Appropriation
Amount
Requested
2910 30.3240-66.3600 Capital Outlays
Contribution – Bldg
Construction
$131,955 ($40,000)
2910 55.9535-66.3000 Capital Outlays
Building Improvements
$0 $40,000
ATTACHMENTS:

Resolution
686
Page | 1

RESOLUTION NO. (N.C.S.)

A RESOLUTION APPROVING AN INCREASE IN THE CONSTRUCTION

CONTINGENCIES FOR THE SHERWOOD RECREATION CENTER BUILDING IMPROVEMENT, CIP 9535

WHEREAS, the City of Salinas (City) receives and administers United States Department of Housing and Urban Development (HUD) entitlement Community Development Block Grant (CDBG) funds for addressing identified needs in the 2020-2024 Consolidated Plan that identified the Sherwood Recreation Center as a priority project; and

WHEREAS, on January 30, 2025, City staff submitted the Request for Release of Funds and Certification to HUD and on March 7, 2025, the City received the Authority to Use Grant Funds from HUD which then allowed City staff to issue the project bid on June 4, 2025; and

WHEREAS, On December 9, 2025, City Council, pursuant to Resolution No. 23382, awarded a contract to Precision Construction Services for the Sherwood Recreation Center Building Improvement, CIP 9535, in the amount of $2,230,401 and approved a construction contingency amount of $450,000; and

WHEREAS, On June 2, 2026, City Council, pursuant to Resolution No. 2026 -093, authorized an increase of construction contingencies of $200,000; and

WHEREAS, On June 30, 2026, City Council, pursuant to Resolution No. 2026 -133, authorized an increase of construction contingencies of $60,000; and

WHEREAS, Approximately $18,000 of the $710,000 approved contingencies remain; and

WHEREAS, Pending change orders include the installation of new time clock, additional wiring and new transformer for the new exhaust fan, replacement of the clerestory windows and minor unforeseen change orders that may come up at the punch walk.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves a $40,000 increase in the construction co ntingencies for a revised construction contingency not to exceed $750,000 for the Sherwood Recreation Center Building Improvement (CIP 9535); and

BE IT FURTHER RESOLVED that the City Council approves appropriating $ 40,000 from Community Development Block Grants (CDBG) funds to CIP 9535.

PASSED AND APPROVED this 18th day of August 2026, by the following vote:

AYES:

NOES:

687
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ABSENT:

ABSTAIN:

APPROVED:

Dennis Donohue, Mayor

ATTEST:

Patricia M. Soratos, City Clerk
688

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Salinas City CouncilAugust 18, 2026

Salinas City Council
August 18, 2026