San Fernando City Council
September 2, 2025

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officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Services.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 138 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
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(hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Services; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 139 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
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or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
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ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 141 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
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CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

The Language Pros
510 W. 6th Street, Suite 203
Los Angeles, CA 90014
Attn: Mark Huey
Phone: (213) 212-9834
City of San Fernando
City Clerk Department
117 Macneil Street
San Fernando, CA 91340
Attn: Julia Fritz, City Clerk
Phone: (818) 898-1204
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyeight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any of the Services contemplated under this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

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6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

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6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 144 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
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the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The completion deadline for any Services assigned to CONSULTANT may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The CITY Representative shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The City Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: THE LANGUAGE PROS:

By: By:

Nick Kimball, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 Mark Huey
President
12/14/2024 | 12:15 PM PST
12/18/2024 | 9:02 AM PST
12/18/2024 | 12:15 PM EST
September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 146 of 600

REQUEST FOR PROPOSALS
The City Clerk Department is requesting proposals for:

Language Services
RELEASE DATE: OCTOBER 28, 2024
RESPONSE DUE: NOVEMBER 19, 2024
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Request for Proposals for Language Services

GENERAL INFORMATION
The City of San Fernando is interested in contracting with a qualified and experienced professional services firm to provide language services. The selected firm will offer translation and interpretation services that meet a high standard of accuracy, consistency, and timeliness in Spanish, and other languages as needed. The required services and performance conditions are described in the Scope of Work and will be awarded a contract for a one (1) year term with two (2) optional one-year extensions, expected to commence January 2025.

BACKGROUND
The City of San Fernando was incorporated in 1911 and is currently organized according to the City Council/City Manager form of government with six (6) departments, including a Police Department, Public Works Department, and Recreation and Community Services Department.

The City employs approximately 117 full-time employees from a total Adopted Budget for Fiscal Year 2024-2025 of $52.9 million, which includes a General Fund budget of $26.7 million. The City is a cost conscious provider of outstanding public services to its citizens and local businesses.

In July 2023, the City began offering the community accessibility to Spanish agendas and in-person interpretation at all City Council meetings. Beginning January 2024, the City now provides Spanish agendas for all City Council and Commission meetings, in-person interpretation for all City Council meetings, and an option for on-call in-person interpretation requests for Commission meetings.

The City believes that the open competition for services and products provides the City with the best results for its public dollars. The City is interested in receiving responsive and competitive proposals from experienced and qualified firms to provide language services. What follows is a description of the technical environment, contractor staffing, qualifications, and performance expectations.

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this Request for Proposals (RFP), and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

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Request for Proposals for Language Services

B. Questions/Clarifications
Please direct any questions regarding this RFP to Julia Fritz, City Clerk, via e-mail at [email protected]. Questions must be received by 5:30 p.m. on Wednesday, November 6, 2024. All questions received prior to the deadline will be collected and responses will be emailed by Friday, November 8, 2024.

C. Submission of Bid Proposals
All bid proposals shall be submitted via email to Julia Fritz, City Clerk, at [email protected] and the subject line of the email shall read, “City of San Fernando RFP – Language Services”.

Proposals must be received no later than Tuesday, November 19, 2024 at 5:30 p.m. All proposals received after that time will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm.

E. Rights of City of San Fernando
This RFP does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:
1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective firms; 8) Solicit best and final offers from all or some of the prospective firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form professional services agreement contract will be signed subsequent to City Council review and approval of the recommended firm.

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G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF SERVICE
The following section describes the specific services being requested by this Request for Proposal.

The City currently provides Spanish agendas for all City Council and Commission meetings, in-person interpretation for all City Council meetings, and an option for on-call, as needed, in-person interpretation requests for Commission meetings. The interpreters will use equipment the City owns, 1 Transmitter and 15 Receivers.

The City requires the aforementioned services to be provided with no interruption to the community. Services are expected to begin in January 2025. Upon award and execution of contract, the City and Consultant will work together to ensure a smooth transition and expectations for future meetings and events.

Required Services:

1. Translation Services
a. Written translation of documentsfrom English to Spanish include, but are not limited to:
• City Council and Commission Agendas;
• Letters or memos to residents;
• Project documents, including reports with technical language; • Marketing materials, including workshop notices or community outreach event notices; and
• Other related content.

2. In certain circumstances, Government Code may require translation of documents into six (6) or more languages (languages determined at time of request).

3. Proofreading and editing services to ensure quality and consistency.

4. The City requests a minimum three (3) day turnaround time for translation requests of documents. In cases of a larger document sizes, the City will work with Consultant on an agreed timeline.

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Request for Proposals for Language Services

5. Interpretation Services
a) Simultaneous and/or consecutive in-person interpretation for events include, but are not limited to:
• City Council Meetings;
• Commission Meetings;
• Town Hall Meetings on Transaction Tax, Homelessness, Landscaping Ordinances, etc.; and
• Community Outreach Events for the City’s various project. b) As needed, remote interpretation via Zoom webinars or other digital platforms. c) Interpreters shall be qualified and experienced in interpreting for individuals, small to large groups, and large audiences; and able to attend all potential event locations.

6. Deliverables
The successful proposer will be expected to:
a) Deliver translations on time, adhering to agreed timelines. b) Ensure that all translations and interpretations are accurate, culturally sensitive, and contextually appropriate.
c) Arrive on time and prepared for in-person interpretation meetings and events.

PROPOSED TERM OF CONTRACT
The proposed term of the contract is one (1) year, with two (2) optional one-year extensions at the City’s discretion.

SCHEDULE FOR SELECTION
RFP Available: October 28, 2024
Deadline for submittal of Questions: November 6, 2024
Response to Questions: November 8, 2024
Deadline for submittal of Proposal: November 19, 2024
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METHOD OF SELECTION AND NOTICES
The City will evaluate the information provided in the submitted proposals using the following criteria as a guideline:
• Completeness and Comprehensiveness.
• Responsiveness to City’s issues.
• Potential to benefit the City.
• Experience of the firm providing similar services to other municipalities. • Cost effectiveness.
• Quality of proposed staff.

INFORMATION TO BE SUBMITTED

1. Prospective Firms must submit one (1) digital copy of their proposal via email to [email protected], and the subject line of the email shall read, “City of San Fernando RFP – Language Services

2. Include a Proposal Summary Section
This section shall discuss the highlights, key features, and distinguishing points of the Proposal. A separate sheet shall include all the contact people on the Proposal and how to communicate with them.

3. Include a Profile of the Proposing Firm(s) Section
This section shall include a brief description of the Firm, including size, location of office(s), number of years providing service, organizational structure of the responsible division, etc.

Additionally, this section shall include a listing of any lawsuit and the result of that action resulting from (a) any public project undertaken by the Firm where litigation is still pending or has occurred within the last five years or (b) any type of project where claims or settlements were paid by the Firm or its insurers within the last five years.

2. Include a Qualifications of the Firm Section
This section shall include a brief description of the Firm’s qualifications and previous experience on similar or related projects. Provide a description of pertinent project experience with other public municipalities (maximum of four) that includes a summary of the work performed, the total project cost, the period over which the work was completed, and the name, title, and phone number of clients to be contacted for references. Give a brief statement of the Firm’s adherence to the schedule and budget for each project.

CONTRACT NO. 2328
EXHIBIT "A"
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Request for Proposals for Language Services

3. Include a Work Plan Section
In this section, present a well-conceived service plan. This section of the proposal shall establish the Firm’s understanding of the City’s objectives and work requirements and the Firm’s ability to satisfy those objectives and requirements. Describe the proposed approach for addressing the scope of service, outlining the approach that would be undertaken in providing the requested services. Include a timetable for providing the service. Describe related service experience by the Firm in similar work. Please describe the role, extent of services (number of people used, engagement duration, and contract value).

4. Include a Project Staffing Section
In this section, discuss how the Firm would propose to staff this project. Firm’s key project team members shall be identified by name, specific responsibilities on the project and their qualifications. An organizational chart for the project team and resumes for key Firm personnel shall be included. Key Firm personnel will be an important factor considered by the Finance Director. There can be no change of key personnel once the proposal is submitted, without prior approval of City.

5. Include a Proposal Costs Sheet and Rates Section
In this section, include the proposed costs to provide the services desired. Include any other cost and price information that would be contained in a potential agreement with the City.

In addition, include the costs for any other services that are considered optional additions.

CONTRACT NO. 2328
EXHIBIT "A"
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2025 Proposal
November 19, 2024
CONTRACT NO. 2328
EXHIBIT "B"
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Proposal Summary

- Mission Statement
- Our Core Values
- The Founders

- Examples of Related Projects

- Cancellation Policy
CONTRACT NO. 2328
EXHIBIT "B"
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The Language Pros – Who Are We?
Our Mission Statement
To eliminate the linguistic barrier by providing meaningful language services to those that do not speak the same language while enabling them to establish fruitful relations and exchanges in today’s culturally diverse market.

Our Core Values
At TLP, we strive to create a remarkable client experience that is reflected in the quality of the work we deliver. We are professional, reliable and responsive, as these are key to growing mutually successful business relationships. We are committed to every project we undertake, whether big or small, to help our clients effectively achieve their language objectives.

The Founders
The Language Pros was created in 2013 by Mark and Carla Huey. The husband-andwife team, with more than 50 years of combined experience in corporate sales and the legal field, recognized the needs and challenges of companies that work in a competitive multilingual market. And so TLP was born. TLP serves as a bridge of understanding between languages and cultures by providing professional language services at reasonable costs without having to sacrifice quality. The ultimate goal is to deliver outstanding results that exceed our clients' expectations.

Mark is a native Californian with more than 25 years of corporate media sales and management experience stemming from an international business background.

He graduated from San Diego State University with a Bachelor of Science in international business, with an emphasis in Latin American studies. Throughout his career, he has shown a passion for providing clients with an elevated level of service and strives to make every interaction a positive one by delivering solutions to any given problem. His experience includes working with well-respected advertising and PR firms for the Los Angeles Hispanic market, and his comfort in different languages and cultures is revealed when working with TLP clients. In addition, his fluency in the Spanish language has become an integral part of everyday life, whether communicating with clients or simply interacting with family and friends.

CONTRACT NO. 2328
EXHIBIT "B"
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The Language Pros – Who Are We?
Carla, originally from Lima, Peru, came to the U.S. at age 21 and has lived in California ever since. Her native tongue is Spanish (aka "Castellano"), and she is 100% fluent in reading, writing, and speaking this language. From preschool through high school, Carla received formal bilingual instruction in English and Spanish. In 2007, she attained a Bachelor of Science in family and consumer sciences, with a minor in marketing, from California State University Northridge. In late 2009, she embarked on a one-year certificate program in Court Interpreting and received her California court certification as a Spanish interpreter in early 2011. Carla is personable, dedicated, and zealous at what she does. Her work ethic is second to none, and she is recognized by both clients and peers for being the true professional that she is. She has gained her reputation from the hard work and precision that she applies to every task she performs.

TLP's exceptional management team shares a deep understanding of the language services industry and prides itself on the attention to detail, accuracy, and client satisfaction they provide for every single project. Our clients know that every project we undertake is handled with the utmost care to achieve the best outcome.

CONTRACT NO. 2328
EXHIBIT "B"
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Our Qualifications
TLP, based in Los Angeles, caters to local companies, agencies, legal professionals, and individuals in the private and public sectors. We know that no two clients are the same. We work expeditiously and efficiently to keep up with our clients' precise language demands. This results in top-notch services at reasonable prices.

While we are a small business, operated primarily by Mark and Carla Huey, when you work with us it feels like you are working with a much larger company. Our office has been located in the heart of downtown Los Angeles for the better part of a decade.

We understand that language services are no longer a luxury but a necessity in this culturally diverse environment; thus, we offer cost-effective language solutions to fit budgetary constraints and fulfill our clients’ needs while maintaining a high standard of quality.

Our client base is quite diverse. We provide both certified interpreting and translation services to a variety of businesses including but not limited to:
- Law Firms – Immigration and Civil
- Court Reporting Firms
- Doctors/Hospitals
- Various Cities in Southern California (City of Covina, City of La Cañada Flintridge, City of Fillmore)
- Metro Los Angeles
- Schools
- PR Firms / Creative Agencies
TLP has handled literally thousands of interpreting and translation assignments since our inception. Throughout the years we have established solid relationships with hundreds of the best interpreters/translators in the market and we continue to be their first choice to work with because of our high standard of ethics and attention to detail when it comes to assignments.

CONTRACT NO. 2328
EXHIBIT "B"
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Examples of Related Projects

1. Toole Design – TLP has provided interpreters and equipment for several community meetings for this client in Santa Monica, Fresno and via Zoom since 2019.

We have also provides numerous translations for this client for various city projects to date.
a. Both Simultaneous and Consecutive Spanish interpreting was used at the events. Interpreters distributed headsets prior to each event start to individuals who needed the service and retrieved them at the end. b. Contact(s): Kristen Lohse (206) 297-1601 x304
i. Malia Schilling – Planner (213) 257-8680 x759

2. City of Fillmore – Provided interpreters and equipment for a 3-hour public forum. a. Both Simultaneous and Consecutive Spanish interpreting was used at this forum. Interpreters distributed headsets prior to the event start to individuals who needed the service and retrieved them at the end. b. Contact(s): David Rowlands – City Manager (805) 524-1500 i. Julie Latshaw – Administrative Assistant (805) 524-1500, ext. 234

3. Westbound Communications – Provided translations for numerous city projects for this client over the course of about 5 years. Cities include Orange, Riverside, San Bernardino and Long Beach.
a. Translations included brochures, flyers, special notices, presentations, etc. for projects associated with the following clients: Riverside County Transportation Commission, San Bernardino County Superintendent of Schools, San Bernardino County Transportation Authority, Orange County Transit Authority, Port/City of Long Beach, etc.
b. Contact(s): Dannella Pennington – Director (714) 663-8188 i. Monica Lagos – Senior Account Executive (909) 384-8188

4. Metro Los Angeles – Provided both interpretation and translation services for this client between 2017-2020.
a. Mandarin Interpretation at a Metro Public Relations department meeting for 17 government publicity officers. One Mandarin interpreter provided simultaneous interpreting for this 3-hour meeting. Equipment was provided. b. Contact(s): Steven Arellanes – Public Information Officer (323) 563-5138 i. Xiomara Solis – Transportation Associate (213) 949-4985 Note: we do not disclose other clients’ rates and budgets.

CONTRACT NO. 2328
EXHIBIT "B"
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Work Plan
The Language Pros will provide the City of San Fernando with the following Interpreting and Translation services on an as-needed basis. We strive to make the process streamlined with every request.

1. TLP to provide On-Site Simultaneous and/or Consecutive Interpreting at City Council Meetings, Commission Meetings, Town Hall/Community Meetings and potential Zoom meetings.
a. City to provide TLP with meeting dates at their earliest convenience so we are able to secure interpreters in a timely manner. While we typically ask for at least one week in advance notice, we are able to handle last minute requests as well. b. Two (2) interpreters will be required at all City Council Meetings, with a 3-hour time minimum for each interpreter. These interpreters are highly experienced working at these types of meetings and similar events, conferences, etc. i. We hand pick interpreters based on each client’s needs to ensure the best outcome for each project. These interpreters are typically considered “conference” interpreters but at times we may also provide court and/or medically certified interpreters as they have a high level of experience and work these types of events as well.
c. Interpreters will stay as long as needed at these meetings, as we understand they may run very long at times, so the City can release the interpreters at their discretion, based on the needs at each meeting.
d. City to provide interpreting equipment for the interpreters to hand out to LEP individuals prior to meeting start to ensure minimal interruption during the meeting. Equipment should be checked by City on a regular basis to ensure it is in good working order with fresh batteries. TLP can always provide additional headsets/receivers in the event they are needed.

Interpreters will typically arrive 10-15 minutes prior to the meeting start time to check and hand out equipment.
e. For Commission Meetings lasting up to two (2) hours in length, one (1) interpreter can handle these meetings. If the City anticipates any meeting lasting more than two (2) hours in length, then an additional interpreter will be required. f. All City requests should be sent via email to ensure needs have been documented.

CONTRACT NO. 2328
EXHIBIT "B"
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2. TLP to provide Certified Translations of agendas for City Council and Commission Meetings, as well as any other requested materials such as letters, memos, reports, and other related content.
a. Translations will be completed by individuals certified in the language requested.

We understand Spanish is the primary language that will be used however we do provide Certified translations in over 100 languages, so we are able to service requests for all other languages as well.
b. Proofreading and editing is provided for every translation to ensure the highest level of accuracy.
c. For turnaround times, we typically ask for three (3) day to complete most translations however it is usually based on the word count and subject matter. For the translation work we have been doing for the City meeting agendas, I believe the 2-3 day turnaround has been working well for both parties. d. All City requests should be sent via email to ensure needs have been documented.

CONTRACT NO. 2328
EXHIBIT "B"
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Project Staffing
City’s first Point of Contact when making any request:

Mark Huey (213) 212-9834
Email: [email protected]
Handles day to day operations with scheduling
If for some reason an email has not been acknowledged within 24 hours, a follow-up phone call should be made with a Cc email to [email protected].

Secondary Point of Contact:

Carla Huey (213) 212-9835
Email: [email protected]
Handles day to day operations with scheduling and invoicing - Your above Points of Contact will ensure all requests are handled in a timely manner.

Most all service requests will receive a same-day confirmation. - All interpreting and translation requests from the City will be filled by the above Points of Contact and confirmed via email within 24 hours.
- Invoices are typically sent within 48 hours of completion for any given service. - TLP asks for a 30-day net payment on all invoices.

CONTRACT NO. 2328
EXHIBIT "B"
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Company Contact Information
Company Address:
510 W. 6th Street, Suite 203
Los Angeles, CA 90014
Main Contact: Mark Huey
Email: [email protected]
Phone number: (213) 212-9834
Secondary Contact: Carla Huey
Email: [email protected]
Phone number: (213) 212-9835
Fax number: (213) 355-6644
Billing inquiries: [email protected]
EIN#: 46-2646007
Alternate Contact email: [email protected]
CONTRACT NO. 2328
EXHIBIT "B"
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November 25, 2024
Proposed Rate Schedule
Interpreting & Translation Services
Type of Service Rates
On-site Interpreting (City Council Meetings) $300 per interpreter (up to 2 hours)1 English<>Spanish Overtime3
On-site Interpreting (Commission Meetings) $300 per interpreter (up to 2 hours)2 English<>Spanish Overtime3
Certified Translations $0.21 per word4
English>Spanish
1 All City Council Meetings will require two (2) interpreters and are billed at a 2-hour minimum. 2 For Commission Meetings, a single interpreter may be used as long as the meeting does not last for more than 2 hours. If you anticipate any of these meetings lasting longer than two (2) hours, please let us know and we will reserve two (2) interpreters.
3 After the 2-hour minimum has been reached, each interpreter will be billed at a rate of $150 per hour thereafter (billed in hourly increments). It is mandatory that two (2) interpreters are contracted for all City Council Meetings. The client reserves the right to release the interpreters at their discretion at any time during the meeting.
4 A minimum fee of $85 will apply to all translation jobs.

Interpreting equipment available upon request. Quote to be sent separately based on client needs.

Cancelation Policy
A 24-hour cancellation policy applies (business days only) to all interpreting assignments. 100% of contracted fees will be applied if any interpreting assignment is cancelled in less than 24-hours of contracted job start day/time.

CONTRACT NO. 2328
EXHIBIT "C"
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Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 166 of 600

AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1267 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Fabian Valdez, Police Chief
Jennifer Spatig, Management Analyst

Date: September 2, 2025
Subject: Consideration to Adopt a Resolution Accepting the Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant Funds to Support the San Fernando Police Department’s Under-Age Alcohol Purchase Prevention Program, and Adopt a Resolution to Appropriate the Funds for Fiscal Year 2025-2026 Adopted Budget
RECOMMENDATION:

It is recommended that the City Council:
a. Adopt Resolution No. 8407 (Attachment “A”) authorizing the City Manager to execute Standard Agreement No. 25-APP40 (Exhibit “A” to Attachment “A” – Contract No. 2423), accepting Department of Alcoholic Beverage Control (ABC) Alcohol Policing Partnership (APP) Grant Funds in the amount of $75,000, to support the San Fernando Police Department’s under-age alcohol purchase prevention program aimed to reduce underage drinking, reduce youth access to alcoholic beverages through the education of alcohol licensees, and enforcement intervention; and
b. Adopt Resolution No. 8408 (Attachment “B”) amending the budget for Fiscal Year (FY) 2025-2026 to appropriate the grant revenues and expenses.

BACKGROUND:

1. Since 2005, the San Fernando Police Department (SFPD) has received grant funding from the Department of Alcoholic Beverage Control (ABC) for an Under-Age Alcohol Purchase Prevention Program.

2. On September 16, 2024, the City Council accepted $60,000 in ABC Grant funds to support SFPD’s Under-Age Alcohol Purchase Prevention Program, which focused on reducing underage drinking and limiting youth access to alcohol through licensee education and enforcement operations.

September 2, 2025 Special & Regular Mtg Page 167 of 600 Consideration to Adopt a Resolution Accepting the 2025-26 Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant Funds to Support the Police Department’s Under-Age Alcohol Purchase Prevention Program, and Adopt a Resolution to Appropriate the Funds for Fiscal Year 2025- 2026 Adopted Budget

3. In February 2025, SFPD received notification from the Department of Alcoholic Beverage Control of the Request for Proposals (RFP) for the 2025-2026 Alcohol Policing Partnership (APP) Program.

4. On April 1, 2025, SFPD prepared and submitted a grant application requesting $97,224, pending City Council review and approval on April 7, 2025.

5. On April 7, 2025, the City Council authorized the submittal of a grant application to the Department of Alcoholic Beverage Control in an amount up to $100,000 to support the SFPD’s Under-Age Alcohol Purchase Prevention Program.

6. On June 4, 2025, SFPD received a notice of funding award from ABC in the amount of $75,000 for the Under-Age Alcohol Purchase Prevention Program (Attachment “C”) ANALYSIS:

The California Department of ABC, established in 1955, is a state governmental agency responsible for regulating the manufacturing, distribution, and sale of alcoholic beverages. As an independent department within the executive branch of the state government, ABC oversees licensing, education, and enforcement services. Since 1995, ABC has been working in partnership with cities and counties through the APP Program, aiming to address challenges related to problematic alcohol outlets by developing strategies in conjunction with local law enforcement agencies.

ABC’s funding priorities focus on several programs aimed at preventing alcohol-related crimes through education and enforcement. Its prevention efforts include:

1. Informed Merchants Preventing Alcohol Related Crime Tendencies (IMPACT) Program - educates licensees (retailers/vendors) on reducing alcohol-related crime by fostering cooperation with law enforcement and ensuring compliance with alcohol sale laws.

2. License Education of Alcohol and Drugs (LEAD) Program - offers free, voluntary training for retail licensees, managers, and employees to promote responsible alcohol service.

3. Minor Decoy Program and the Shoulder Tap Program involve law enforcement using underage decoys to detect illegal alcohol sales to minors and adults who furnish alcohol to minors.

4. Retail Operating Standards Task Force (ROSTF) - addresses public nuisance issues related to alcohol sales.

September 2, 2025 Special & Regular Mtg Page 168 of 600 Consideration to Adopt a Resolution Accepting the 2025-26 Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant Funds to Support the Police Department’s Under-Age Alcohol Purchase Prevention Program, and Adopt a Resolution to Appropriate the Funds for Fiscal Year 2025- 2026 Adopted Budget

5. Target Responsibility for Alcohol Connected Emergencies (TRACE) Program - investigates alcohol-related incidents involving minors that result in serious injury or death.

6. Trap Door initiative focuses on detecting minors attempting to use false identifications (IDs) to purchase alcohol or enter licensed premises. Each program plays a role in promoting alcohol law compliance and public safety.

Per City Council authorization, SFPD submitted an application for the following 2025-2026 efforts and activities:
1) Two (2) LEAD Trainings
2) Five (5) Minor Decoy Operations
3) Five (5) Shoulder Tap Operations
4) Six (6) IMPACT Inspection Operations
5) One (1)Neighborhood Watch presentation on ABC-related topics 6) One (1) Business Watch presentation on ABC-related topics 7) Three (3) Press Releases
8) Attendance at one (1) ABC Grant Conference
9) TRACE utilization, if needed
10) One (1) ABC Booth at National Night Out
The operation period of the grant is July 1, 2025 through June 30, 2026. The ABC Grant will fund overtime for these activities, provide “buy money” for the Minor Decoy and Shoulder Tap Operations, and cover travel expenses for two (2) detectives to attend the ABC Conference. Upon acceptance of the 2025-2026 grant funds, the City will issue the first of three (3) press releases and begin scheduling the approved activities.

BUDGET IMPACT:

The ABC APP grant funds will reimburse the City for the costs associated with approved grant activities. To receive and administer these funds, SFPD must enter into an agreement with the California Department of Alcoholic Beverage Control. Adoption of the attached resolution is required to amend the Fiscal Year 2025-2026 Adopted Budget to include the grant revenues (Account No. 110-3694-3754) and expenditures (Account No. 110-220-3754-Various).

September 2, 2025 Special & Regular Mtg Page 169 of 600 Consideration to Adopt a Resolution Accepting the 2025-26 Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant Funds to Support the Police Department’s Under-Age Alcohol Purchase Prevention Program, and Adopt a Resolution to Appropriate the Funds for Fiscal Year 2025- 2026 Adopted Budget

CONCLUSION:

Staff recommends that the City Council adopt Resolution No. 8407 authorizing the City Manager to execute Standard Agreement No. 25-APP40 (Exhibit “A” to Attachment “A” – Contract No. 2423), accepting ABC APP Grant Funds in the amount of $75,000, to support SFPD’s under-age alcohol purchase prevention program aimed to reduce underage drinking, reduce youth access to alcoholic beverages through the education of alcohol licensees, and enforcement intervention; and adopt a Resolution amending the budget for FY 2025-2026 to appropriate the grant revenues and expenses.

ATTACHMENT(S):

A. Resolution No. 8407, including:

Exhibit “A”: Contract No. 2423
B. Resolution No. 8408
C. Award Letter
September 2, 2025 Special & Regular Mtg Page 170 of 600 ATTACHMENT “A”
RESOLUTION NO. 8407

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE
STANDARD AGREEMENT NO. 25-APP40 ACCEPTING DEPARTMENT OF

ALCOHOLIC BEVERAGE CONTROL ALCOHOL POLICING PARTNERSHIP

GRANT FUNDS
WHEREAS, the City Council of the City of San Fernando desires to undertake a certain project designated as 2025-2026 Alcohol Policing Partnership Program to be funded in part from funds made available through the Alcohol Policing Partnership (APP) Program administered by the Department of Alcoholic Beverage Control (hereafter referred to as ABC);

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Manager is authorized to execute, on behalf of the City Council, the attached Standard Agreement No. 25-APP40 (Exhibit “A” – Contract No. 2423), including any extensions or amendments thereof and any subsequent contract with the State in relation thereto.

SECTION 2. It is agreed that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and authorizing agency. The State of California and ABC disclaim responsibility for any such liability.

SECTION 3. The grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

SECTION 4. This award is not subject to local hiring freezes.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 2nd day of September, 2025.

Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 171 of 600 RES. NO. 8407
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8407, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 2nd day of September, 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of September, 2025.

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 172 of 600 SCO ID: 21U0-2bAHH40

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES

STANDARD AGREEMENT
STD 213 (Rev. 04/2020)
PURCHASING AUTHORITY NUMBER (If Applicable)
ABC-2100

AGREEMENT NUMBER
25-APP40

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME
Department of Alcoholic Beverage Control

CONTRACTOR NAME
City of San Fernando through the San Fernando Police Department

2. The term of this Agreement is:

START DATE
July 1,2025

THROUGH END DATE
June 30,2026

3. The maximum amount of this Agreement is:
$ 75,000.00 Seventy five thousand dollars and no cents

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title Pages
Exhibit A Scope of Work 2
Exhibit B Budget Detail and Payment Provisions 3
Exhibit C* General Terms and Conditions (GTC 02/2025) 5 +
Exhibit D Special Terms and Conditions 1
items shown with an asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed athttDs://www.das.ca.aov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of San Fernando through the San Fernando Police Department

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
910 First street San Fernando CA 91340
TITLE
Interim City Manager

PRINTED NAME OF PERSON SIGNING
Kanika Kith

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED

STATE OF CALIFORNIA

CONTRACTING AGENCY NAME
Department of Alcoholic Beverage Control

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
3927 Lennane Drive, Suite 100 Sacramento CA 95834

PRINTED NAME OF PERSON SIGNING
Pattye Baker
TITLE
Chief, Business Management Branch

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION (If Applicable) Paqe 1 of 1
September 2, 2025 Special & Regular Mtg Page 173 of 600 ATTACHMENT “B”
RESOLUTION NO. 8408

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON JUNE 30, 2025, ALLOCATING DEPARTMENT OF ALCOHOLIC

BEVERAGE CONTROL ALCOHOL POLICING PARTNERSHIP PROGRAM
GRANT FUNDS 2025-2026 TO SUPPORT THE POLICE DEPARTMENT’S

UNDER-AGE ALCOHOL PURCHASE PREVENTION PROGRAM
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the revenues and expenditures of the current City budget to support the Police Department’s Under-Age Alcohol Purchase Prevention Program aimed to reduce underage drinking, reduce youth access to alcoholic beverages through the education of alcohol licensees, and enforcement intervention; and
WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending June 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on June 30, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:

ALLOCATION OF DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL (ABC) ALCOHOL

POLICING PARTNERSHIP PROGRAM GRANT FUNDS
Increase in Revenues $ 75,000
Account No. 110-3696-3754
Increase in Expenditures $ 75,000
Account No. 110-220-3754-4105 $ 71,688
110-220-3754-4360 $ 2,812
110-220-3754-4300 $ 500

September 2, 2025 Special & Regular Mtg Page 174 of 600 RES. NO. 8408
2 SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 2nd day of September, 2025.

Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 175 of 600 RES. NO. 8408
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8408, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 2nd day of September, 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of September, 2025.

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 176 of 600 STATE OF CALIFORNIA — BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY Gavin Newsom, Governor

DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2500
June 2, 2025
Chief Fabian Valdez
San Fernando Police Department
910 First Street
San Fernando, CA 91340
Dear Chief Fabian Valdez:

Congratulations! Your agency has been selected by the Department of Alcoholic Beverage Control (ABC) to receive a 2025/2026 Alcohol Policing Partnership (APP) grant. We look forward to working with your department to meet the goals and objectives in your proposal.

A grant agreement will be forthcoming in the next couple of weeks which requires a resolution from your agency’s governing body. A sample resolution was included in the Request for Proposal packet. Due to the fact that these resolutions typically have to be on your governing body’s calendar, we ask that you do so as soon as possible.

We will be hosting a two and half day training conference beginning at 8:30 am on July 15, 2025 and ending at approximately 12:00 pm on July 17, 2025. This conference offers valuable training in alcohol enforcement and serves as an excellent opportunity for the representatives from your agency to meet our ABC staff and share information with other law enforcement agencies from across the State.

This year the conference will be held at the Embassy Suites Anaheim South, 11767 Harbor Blvd., Garden Grove, CA 92840. The conference will accommodate up to two sworn attendees from each agency. It is recommended that your sworn Project Director and an officer/deputy assigned to the grant program attend. There is a $325 registration fee per person to attend the conference. This fee is reimbursable through the grant.

Enclosed is the conference registration form to be filled out and returned by June 14, 2025.

A block of rooms at a special conference rate of $189 plus tax/fees has been reserved for grant agency participants.1 Please note that all attendees must make 1 Based on State regulations we are unable to reimburse agencies that are within a 50 mile radius form the Embassy Suites Anaheim South. The distance is based on the agency’s physical headquarters address. Agency(s) that fall in this category are: Buena Park PD, Downey PD, Fontana PD, Fullerton PD, Huntington Park PD, Inglewood PD, Long Beach PD, Los Angeles PD, Ontario PD, Orange CO, Riverside PD, Upland PD/Claremont PD and Westminster PD. Travel reimbursable costs for the aforementioned agency(s) will be limited to the registration fee only.

ATTACHMENT "C"
September 2, 2025 Special & Regular Mtg Page 177 of 600 reservations by the hotel deadline of June 14, 2025, to guarantee the special room rate or availability.

Space at the hotel is limited and late registrants will have to find their own accommodations.

Participants can go to the following website to make reservations. https://www.hilton.com/en/attend-my-event/laxgdes-926-94195dc8-5c1b-403b-a075- e851ce54ec88/
Due to the short time frame for registering at the hotel, your prompt attention is appreciated. The special room rate will only be available until June 14, 2025, or until the group block is sold out, whichever comes first.

If you have any questions, please email Kristine Okino, Grant Coordinator at [email protected].

Sincerely,
Enclosure
Cc: Det. Jorge Cervantes, Project Director
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September 2, 2025 Special & Regular Mtg Page 180 of 600

AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Wendell Johnson, Director of Public Works

Date: September 2, 2025
Subject: Consideration to Award a Professional Services Agreement to Civiltec Engineering Inc. for Engineering Design Services of Well 2A Nitrate Treatment System RECOMMENDATION:

It is recommended that the City Council:
a. Award a Professional Services Agreement to Civiltec Engineering Inc. (Attachment “A” – Contract No. 2424) in amount not to exceed $378,390, to provide Professional Engineering Design Services for the Development of a new Well 2A Nitrate Treatment System; b. Authorize the City Manager to approve a contingency up to an amount not to exceed 15% of the contract price for any unforeseen conditions or change in work related to the contract; and
c. Authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement.

BACKGROUND:

1. On March 20, 2023, the City Council approved acceptance of an appropriation of $7,000,000 from then California State Senator Bob Hertzberg for the installation of a new nitrate treatment system on Well 2A.

2. On May 15, 2025, the City published a Request for Proposal (RFP) for Professional Engineering Design Services for Well 2A Nitrate Treatment System Project (Exhibit “A” to Attachment “A”).

3. On May 27, 2025, staff conducted a meeting with interested consultants to discuss the projects goals and objectives. Civiltec Engineering Inc. was the only consultant to participate in the meeting.

September 2, 2025 Special & Regular Mtg Page 181 of 600 Consideration to Award a Professional Services Agreement to Civiltec Engineering Inc. for Engineering Design Services of Well 2A Nitrate Treatment System

4. On July 24, 2025, one (1) proposal was received from Civiltec Engineering Inc. on the posted due date for RFP for Well 2A Nitrate Treatment System Professional Engineering Services (Exhibit “B” to Attachment “A”).

5. On July 29, 2025, staff interviewed Civiltec Engineering Inc.

ANALYSIS:

Maintaining and upgrading the City of San Fernando’s groundwater wells is critical to providing a safe, reliable, and sustainable water supply for residents and businesses. The City relies heavily on its four (4) active wells—Well 2A, Well 3, Well 4A, and Well 7A—which collectively meet system demand and currently keep nitrate levels within drinking water standards. Of these, Well 2A is the most critical, producing over 2,000 gpm (gallons per minute) and serving as a cornerstone of the City’s potable water supply.

The City secured a $7 million State Water Board grant to construct a Nitrate Water Treatment System at Well 2A. While this funding has advanced design and treatment planning, additional resources are needed to complete the following projects:

1. Urgent repair of the existing well (Agenda Item No. 12, this meeting).

2. Design for a new Nitrate Treatment System and expansion of the existing building to house the well and treatment system (Agenda Item No. 7, this meeting).

3. Installation of a new Nitrate Removal Treatment System (Agenda Item No. 8, this meeting).

4. Construction for the building expansion, once design is complete (future Council action).

5. Installation of security measures (cameras, lighting, wall, etc.) at the water sites (future Council action).

Scope of Work (SOW)
The project will design and implement a 2,000 gpm Envirogen SimPack Ion Exchange Treatment System at Well 2A to reduce nitrate levels and deliver treated water into the City’s system. Work includes:
• Expansion of the existing well building to house the system. • Noise and aesthetic mitigation.
• Pumping equipment upgrades with variable frequency drives. • Motor Control Center, electrical, HVAC, and software upgrades. • Installation of a stand-alone emergency generator.

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Consultant Selection.

Civiltec Engineering Inc. was the sole bidder ($378,390). Staff interviewed key personnel from Civiltec Engineering Inc. to provide the firm an opportunity to further explain their roles with the project, which proved to be satisfactory for this project. Based on the RFP submitted and interview conducted with the consultant, staff is recommending awarding a contract to Civiltec Engineering Inc. for the SOW as described in the RFP and in this report. The SOW includes services as described in the City’s RFP (Exhibit “A” to Attachment “A”) and in the firm’s proposal (Exhibit “B” to Attachment “A”). The proposal submitted by the firm meets all of the RFP criteria:

Completeness and Comprehensiveness, Responsiveness to City’s issues, Potential to benefit the City, Experience of the firm providing similar services to other municipalities, Cost effectiveness, and Quality of proposed staff.

Schedule.
• Civiltec will deliver plans and specs within three (3) months for permitting. • Construction bidding will follow permit approvals.
• Construction is anticipated to begin December 2025 and finish by March 2026. • State approval to operate is expected by July 2026.

Award of this contract will allow the City to reestablish the full operation of the City’s Water Source of Supply System. It will improve resiliency, sustainability, and reliability. It will help meet and exceed state and federal drinking water standards for the health and safety of the community of San Fernando.

BUDGET IMPACT:

Funds for the Professional Engineering Design Services for Well 2A Nitrate Treatment System qualify for reimbursement from a Department of Water Resources funded grant of $7 million grant and originally appropriated in Fiscal 2023-2024. The funding was approved with allowable expenses ranging from dates January 1, 2020 – March 30, 2026. Due to the fact that City invested in Well 3 and Well 7 Treatment plants initially, this step impacted the timeline in getting this project off the ground.

In March 2024, the City received an operating permit from the State Drinking Water Division for Wells 3 and 7. As a result, City staff began working on the Well 2A Treatment Plant project. In effort to fully utilize the funding, staff recommends approval to Award a Professional Services Agreement to Civiltec Engineering Inc. (Attachment “A” – Contract No. 2424) in amount not to exceed $378,390 to provide Professional Engineering Design Services for the Development of a new Well 2A Nitrate Treatment System.; and Authorize the City Manager authority to incur expenditures in excess of the contract price for any unforeseen related to the contract up to an amount not exceeding 15% of the Contract Price for a total not to exceed $435,149.

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Additional details regarding the proposed funding sources and uses are outlined below:

SOURCES
Fund Account Number Allocation
State Water Board Grant 010-3683-0857 $ 7,000,000
“Total Sources: $ $7,000,000

USES
Activity Account Number Allocation
Urgent Repair of Well 2A 010-385-0857-4600 $ 641,558
Installation of a New Nitrate Removal
Treatment System 010-385-0857-4600 $2,600,00
Design for a new Nitrate Treatment
System (Base Price & Contingency) 010-385-0857-4600 $435,149 Subtotal: Proposed Uses Pending City Council Approval: $3,676,707 Remaining Balance Available for Use Towards Future Projects:
• Construction for the Building Expansion
• Installation of Well Site Security
• $3,323,293
Total Uses: $ $7,000,000
CONCLUSION:

Staff recommends the City Council award an Professional Services Agreement to Civiltec Engineering Inc. (Attachment “A” – Contract No. 2424) in amount not to exceed $378,390, to provide Professional Engineering Design Services for the Development of a new Well 2A Nitrate Treatment System; authorize the City Manager to approve a contingency up to an amount not to exceed 15% of the contract price for any unforeseen conditions or change in work related to the contract; and authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement.

ATTACHMENTS:

A. Contract No. 2424, including:

Exhibit “A”: City RFP
Exhibit “B”: Civiltec Engineering Proposal
September 2, 2025 Special & Regular Mtg Page 184 of 600 ATTACHMENT “A”
CONTRACT NO. 2424
2025

PROFESSIONAL SERVICES AGREEMENT
(Parties: Civiltec Engineering Inc. and City of San Fernando) (Engagement: Engineering Services for Well 2A Nitrate Treatment System)

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 2nd day of September, 2025 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and CIVILTEC ENGINEERING INC. (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires the development of Engineering Services for Well 2A Nitrate Treatment Plant ; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such tasks and services to CITY; and

WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of September 2, 2025, under Agenda Item No. 8; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 SCOPE OF WORK: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the tasks and services described in that certain Request for Proposals of CITY entitled “CITY OF SAN FERNANDO REQUEST FOR PROPOSALS FOR WELL 2A NITRATE TREATMENT SYSTEM” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “PROPOSAL FOR THE CITY OF SAN FERNANDO ENGINEERING SERVICES FOR THE WELL 2A NITRATE TREATMENT SYSTEM PROJECT” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B”, respectively. The term “Scope of Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions September 2, 2025 Special & Regular Mtg Page 185 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2424
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of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

1.2 PROSECUTION OF WORK:

A. Time is of the essence for this Agreement and each and every provision contained herein. The Work shall be commenced within three (3) calendar days of CITY’s issuance of a written notice to proceed (“Notice to Proceed”). CONSULTANT shall complete the various tasks identified in the Scope of Work within the timeframes set forth in the Scope of Work (the “Completion Date”). CONSULTANT may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY. The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONSULTANT in order to complete the Work; (ii) how much additional time CONSULTANT requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONSULTANT, including, if applicable, identification of any tasks that must be completed by CITY as prerequisite to CONSULTANT being able to complete any other service or task; and (iv) what proactive steps CONSULTANT has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONSULTANT to alert CITY of the need to provide information or complete certain tasks to be performed by CITY. CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees.

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F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.3 COMPENSATION: CONSULTANT shall perform the Work in accordance with the “FEE SCHEDULE” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, may not exceed the aggregate sum of FOUR HUNDRED THIRTY-FIVE THOUSAND ONE HUNDRED FOURTY EIGHT DOLLARS AND FIFTY CENT ($435,148.50) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.4 PAYMENT OF COMPENSATION: The Not-to-Exceed Sum will be paid to CONSULTANT in monthly increments as the Work are completed. Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.5 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.6 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, September 2, 2025 Special & Regular Mtg Page 187 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2424
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CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates Wendell Johnson, Director of Public Works, (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement.

CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates David Song to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or Consultant Representative’s designee will supervise and direct the performance of the Work, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF WORK; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Work skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; September 2, 2025 Special & Regular Mtg Page 188 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2424
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C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Work under the standard of care as articulated under section 2.4(A).

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2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: Chris Stone, Project Manager.

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services and tasks does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control.

CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any September 2, 2025 Special & Regular Mtg Page 190 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2424
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compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

2.12 SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR 29.940 and

29.945. CONSULTANT may submit proof of non-debarment or suspension by providing a printout or screenshot from the U.S. Government’s official website (www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement.

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III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before commencing the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

E. Cyber Security: Cyber Security coverage to include technology/professional liability insurance, intellectual property infringement, and data protection liability insurance. CONSULTANT shall procure and maintain coverage for cyber liabilities and financial loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include September 2, 2025 Special & Regular Mtg Page 192 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2424
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protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates September 2, 2025 Special & Regular Mtg Page 193 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2424
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of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before commencing the Work, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “ City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

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4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

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V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure September 2, 2025 Special & Regular Mtg Page 196 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2424
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the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

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D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

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5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

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6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

Civiltec Engineering Inc
440 N Mountain Avenue
Suite 210
Upland, CA 91786
Attn: David H. Song
Phone: 909-296-4457
City of San Fernando
Public Works Department
117 Macneil Street
Attn: Wendell Johnson, Director of Public
Works
Phone: 818-898-1237
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

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B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

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6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date for completing the Work may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services and tasks for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The CITY Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

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6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: CIVILTEC ENGINEERING INC.

By: By:

Kanika Kith, Interim City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

September 2, 2025 Special & Regular Mtg Page 203 of 600

REQUEST FOR PROPOSALS
Notice is hereby given that sealed proposals will be received by the City of San Fernando, California, for furnishing the following:

ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT –  PROJECT NO. 7630
in strict accordance with the Specifications on file in the office of the SAN FERNANDO PUBLIC WORKS DEPARTMENT, 117 Macneil Street, San Fernando, California, 91340.  Copies of specifications and proposal documents may be obtained from the City’s website at SFCITY.ORG/rfps‐rfqs‐nibs‐nois/.

Three original and one electronic copy of the proposal must be submitted to the CITY CLERK in a sealed envelope at CITY HALL, 117 Macneil Street, San Fernando, California, 91340, not later than 11:00  a.m. on June 12, 2025.  Any bidder may withdraw their proposal, without obligation, at any time prior to the scheduled closing time for receipt of proposals.  A withdrawal will not be effective unless made personally or by telephonic notification received prior to the closing date.  Proposals may later be referred to the City Council for appropriate action.  The City reserves the right to reject any or all proposals as the best interests of the City may dictate.

By: ________________________________
Julia Fritz, City Clerk
CONTRACT NO. 2424
EXHIBIT "A"
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2 REQUEST FOR PROPOSALS
The Public Works Department is requesting proposals for:

ENGINEERING DESIGN SERVICES FOR WELL NO. 2A
BLENDING PROJECT FOR NITRATE TREATMENT –
PROJECT NO. 7630
RELEASE DATE: May 15, 2025
RESPONSE DUE: June 12, 2025
CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 205 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
3 GENERAL INFORMATION
The City of San Fernando is requesting proposals from qualified, interested firms to provide professional services provide Engineering Design Servicesfor Well No. 2A Blending Project for Nitrate Treatment. The purpose of this Project is to blend, inline, Nitrate impacted Well No. 2A source water with treated water from the City’s Ion Exchange Nitrate Treatment Plants No. 1 and 2 to control Nitrate contaminant levels.

The key elements of the project include the constructing new water ductile iron pipe (DIP) mainsto route the groundwater supply of the Well No. 2A to blend with the treated plant effluent prior to the delivery to the onsite reservoirs.

Consultant shall prepare construction documents for the Project for bidding and provide technical support during construction. The design will also include the construction of the piping, flow control valves at the treatment plant site for blending and delivery to the Lower Reservoirs 2A and 5. As part of the Project, the existing Well No. 2A pumping equipment will be upgraded. The Consultant shall also assist in required permitting and environmental documents.

BACKGROUND
The City of San Fernando was incorporated in 1911 and is currently organized according to the City Council/City Manager form of government with six departments, including a Police Department, Public Works Department, and Recreation and Community Services Department. The City employs approximately 150 full‐time employees and an additional 50 part‐time and seasonal employees with a total Adopted Budget for fiscal year 2023‐2024 of $51.7 million, which includes a General Fund budget of $26.2 million. The City seeks to provide outstanding public services to its citizens and local businesses with long‐term fiscal stability in mind.

The City believes that the open competition for services and products provides the City with the best resultsfor its public dollars. The City isinterested in receiving responsive and competitive proposalsfrom experienced contractors.

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the servicesrequired under this RFP, and that it is capable of delivering quality services to the City in a creative, cost‐effective & service‐oriented manner.

B. Questions/Clarifications
A pre‐proposal meeting will be held on Tuesday, May 27, 2025, at 10:00 AM, at City of San Fernando Operation Center, 120 Macneil Street, San Fernando, CA 91340 to discuss the work. A site visit to job sites will occur following the meeting.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 206 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
4 Please direct any questions regarding this RFP to Alex Mendez, via e‐mail at [email protected].

Questions must be received by 5:30 p.m. on Friday, May 30, 2025. All questions received prior to the deadline will be collected and responses will be emailed by Wednesday, June 4, 2025.

C. Submission of Proposals
If your firm would like to be considered, please submit the information requested in this RFP not later than 11:00  a.m. on June 12, 2025. The following shall be included:

Scope of Work
Letter Proposal Requirements
Non‐Collusion Affidavit (Attachment “A”)
Fee Schedule
Submit six (6) copies of the proposals marked "Well No. 2A Blending Project for Nitrate Treatment – Project No. 7630 to:

City Clerk’s Office
Attn: Wendell Johnson, P.E. Director of Public Works City of San Fernando 117 Macneil Street
San Fernando, CA 91340
D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm.

E. Rights of City of San Fernando
This RFP does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:
1) Make the selection based on its sole discretion;
2) Selection is based on best value
3) Reject any and all proposals without prejudice;
4) Issue subsequent Requests for Proposal;
5) Postpone opening for its own convenience;
6) Remedy technical errors in the Request of Proposal process; 7) Approve or disapprove the use of particular sub‐contractors; 8) Negotiate with any, all, or none of the prospective firms; 9) Solicit best and final offers from all or some of the prospective firms; 10) Accept other than the lowest offer; and/or
CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 207 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
5 11) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form Professional Services agreement contract will be signed subsequent to City Council review and approval of the recommended firm.

G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any mannersought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF SERVICES
I. PURPOSE
The City of San Fernando (City) is soliciting proposals from qualified Consultants to provide Engineering Design Services for Well No. 2A Blending Project for Nitrate Treatment – City Project No. 7630 (Project).

The purpose of this Project is to blend, inline, Nitrate impacted Well No. 2A source water with treated water from the City’s Ion Exchange Nitrate Treatment Plants No. 1 and 2 for the reduction of overall Nitrate levels delivered to the distribution system. Consultant shall prepare construction documents for the Project for bidding and provide technical support during construction.

II. PROJECT SCHEDULE
The City plans to complete the design and prepare construction documents by August 2025. It is anticipated that the construction will be completed in the two phasesforseparate bidding, although the blended system shall be operational with the completion of Phase 1:
a. Phase 1: Construct transmission mains in the streets, including the main from Well No. 2A to the reservoir site and a new main segment in Dronfield Avenue dedicated for Well No. 7A.
b. Phase 2: Key upgrades to Well No. 2A pumping equipment, electrical upgrades, flow control piping, and necessary valving for blending.

III. BACKGROUND
The City of San Fernando (City) is located in the San Fernando Valley northwest of downtown Los Angeles and is bounded on all sides by the City of Los Angeles (see Water System Map). The City’s total area is 1,550 acres or 2.42 square miles overlies both the San Fernando and Sylmar CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 208 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
6 groundwater basins. The City’s water system serves a population of 23,946. The water service area comprisesthe entire City limits and serves all of the City'sresidents. The City is primarily a residential community but also has a mixture of commercial, industrial, and landscape water users.

The City supplies water to 5,350 customers through distribution mains. The water system consists of two pressure zones (Upper and Lower) that provide modified pressure to customers. The City water system extract groundwater from Sylmar Groundwater Basin as the primary source and delivers treated water to the local distribution system.  The City water system also can receive imported water from the Metropolitan Water District of Southern California (MWD) in case necessary to meet the demand if groundwater supply is not available. In addition, there are two inter‐ties with the City of Los Angeles Department of Water and Power (LADWP) distribution system to meet local emergencies.

As described in the next sections, the City water system has two Ion Exchange (IX) water treatment plants (Plant No. 1 and No. 2) for Nitrate removal. There are three onsite Sodium Hypochlorite Generation Units for disinfecting the groundwater produced. The two booster pump stations (Arroyo and Hubbard) in the distribution system to transmit potable water from the Lower to the Upper pressure zones. The water received from MWD service connection is passed through a booster pump station to raise delivery pressure to feed the Lower Reservoirs 2A and 5.

IV. WATER SYSTEM DESCRIPTION

1. GROUND WATER WELLS
The City currently has four active wells (Well Nos. 2A, 4A, 3, and 7A) for groundwater extraction.

The total capacity of the four wells provides the City the capability of extracting groundwater at an approximate rate of 4,050 gallons per minute (gpm). All of the City’s groundwater wells are located in the Sylmar Groundwater Basin.

Summary of Well Sites:

1. Well No. 2A, 14060 Sayre Street, Sylmar, CA, 91342

2. Well No. 3, 13003 Borden Avenue, Sylmar, CA, 91342

3. Well No. 4A, 12900 Dronfield Avenue, Sylmar, CA, 91342

4. Well No. 7A, 13180 Dronfield Avenue, Sylmar, CA, 91342 Well No. 2A Well No. 3 Well No. 4A Well No. 7A
Ground Elevation (ft.) 1223.5 1237.2 1247.1 1281.3
Static Level (ft.) 170 182 227 229
Pumping Levels (ft.) 185 195 328 273
Pumping Rate (gpm) 1,968 1,210 350 734
Average Nitrate (as N)
Levels mg/L) 9 8.5 4.3 11
CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 209 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
7 The ground elevation at the IX Treatment Plant is approximately 1,261’ mean sea level (MSL). Historical data shown above may vary with time.

2. WATER STORAGE RESERVOIRS
The water system has four storage reservoirs. Reservoirs 2A and 5 feed the lower pressure zone; and 3A and 4A feed the upper pressure zone. All reservoirs feed the distribution systems through gravity flow.

The reservoirs are located in the City of Sylmar, adjacent, but outside the San Fernando City limits:
1) Reservoirs 2A and 5 (Lower Reservoirs) are at 12900 Dronfield Avenue, Sylmar CA 91342.

Reservoir 2A is a concrete structure; partially underground, and has a capacity of 3 MG.

Reservoir 5, also a concrete structure; partially underground, and has a capacity of 2.4 MG. 2) Reservoirs, 3A and 4A (Upper Reservoirs) are located at 13655 Foothill Boulevard, Sylmar, CA 91342. Reservoir 3A is a concrete structure; partially underground with a capacity of 2.5 MG.

Reservoir 4A is also a concrete structure; partially underground with a capacity of 1.1 MG.

Reservoirs 3A and 4A receive water from the lower zone through Hubbard and Arroyo Booster pump stations.

The total reservoir storage capacity of the system is 9 MG.

3. HUBBARD AND ARROYO BOOSTER PUMP STATIONS
The main function of Hubbard Booster Pump Station is to deliver stored water from the Lower zone to the Upper zone. Arroyo Booster Pump Station delivers water from the Lower Zone to Upper Zone distribution system.

Hubbard Booster Pump Station ‐ 13775 Hubbard Avenue, Sylmar, CA 91342 Arroyo Booster Pump Station ‐ 573 Glenoaks Boulevard, San Fernando, CA 91340

4. SIMPACK ION EXCHANGE (IX) NITRATE TREATMENT SYSTEM
The City water system has two IX water treatment plants (Plant No. 1 and No. 2) for Nitrate removal. They are located are at 12900 Dronfield Avenue, Sylmar CA 91342. Both plants are located at the Lower Reservoir site. Plant No. 1 has been in service since 2017, and Plant No. 2 was commissioned in 2023. The two treatmentsystems consists ofself‐contained units, and can operate independently or together. Each unit has an approximate flow rate of 1,000 gpm for a total flow of 2,000 gpm.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 210 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
8 During normal operation, the combined flow of groundwater extracted from Wells No. 3, and 7A are treated at the two treatment plants. While the supplies from Well No. 2A pump directly to the system after disinfection.

5. CLORTEC ONSITE SODIUM HYPOCHLORITE GENERATION UNITS
The primary disinfectant used is free chlorine with Sodium Hypochlorite (NaOCL) generated onsite. Disinfection of treated water is done through onsite “ClorTec“ Sodium Hypochlorite generation units. There are three ClorTec unitsin the system: 1) two units at Lower Reservoir site for the treatment plant and the Well No. 4A, and one unit at Well No. 2A site. The unit produces

0.80% NaOCL which is stored in the tanks with storage capacity up to 3,200 gallons (Well No. 2A – 1,400 gallons, IX Treatment Plant(s) – 1,700 gallons, and Well No. 4A – 100 gallons). The ClorTec units at each location produce Sodium Hypochlorite on‐site using delivered sodium chloride and softened water.

6. WELL COLLECTION SYSTEM
The groundwater collection mains deliver the dischargesfrom the Well No. 3 and 7A to the Lower Reservoir site for Nitrate treatment (see Plant Flow Schematic). The groundwater flow passes through a pressure sustaining Cla valve located inside a vault in the sidewalk outside of the treatment plant property. As shown above in the Summary of Wells, Well No. 7A is at a higher elevation compared to the treatment plant. The pressure sustaining valve maintains upstream water pressure in the collection mains when the wells are not in operation. When the main pressure drops below 55 psi after Well No. 7A is shutdown, Cla valve closes to stop flow. This would the prevent feeder main from Well No. 7A from draining into the plants when the wells are not in operation and prevent any potential for bacterial contamination in the supply lines.

Well No. 2A at present pumps directly into the distribution system during normal operation. If necessary, the flow can also be routed to the Nitrate Treatment Plants through valve operation.

The Nitrate levels of the Well No. 2A is monitored continuously at the well heads through onsite Nitrate analyzers. The results are reported to the water system operation through the Supervisory Control and Data Acquisition (SCADA) System.

Well No. 4A, located at the reservoir site, that has not been impacted by the presence of high Nitrate levels currently discharges directly into the Lower Reservoirs.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 211 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
9 CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 212 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
10 CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 213 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
11 V. PROJECT GOALS AND BENEFITS
Well No. 2A is one of the primary supply wells of the water system with the highest yield. In the recent past the Nitrate levels of Well No. 2A has been fluctuating and nearing the maximum Contaminant Level (MCL) of 10 mg/L (as Nitrate) that has been a concern. If the Nitrate levels exceed the MCL, the City can no longer be able to use Well No. 2A to feed the water system. This could create a supply shortage during high demand periods.

In order to achieve Nitrate goalsfor Well No. 2A, the City considered two alternatives: 1) blending system and/or 2) constructing a new treatment plant. After taking into account overall technical, environmental, and budgetary aspects of the two alternatives, the City decided that the blending will be the most desirable option:

Disadvantages of constructing a new Nitrate Treatment Plant  There is no adequate space at Well 2A site for a new IX Treatment Plant  Aesthetic/noise and environmental issues in the residential neighborhood  No local sewer lines for waste discharge at Well No. 2A site  Difficulty in maintaining and costs related to an additional operation unit General Benefits of a Blending System
 Blending will provide uniform levels of Nitrate throughout the system  Eliminate the need for a third treatment to reduce capital and O&M costs  Improve water quality overall reliability of the supply  Centralize the water treatment system at the Lower Reservoir site. This would allow for better control, and means to expand the treatment system for future water quality compliance
 City has already informed the Division of Drinking Water on the intention of blending Water Quality Goals of the Project
 Current Nitrate level of Well No. 2A is in the range of 8 – 9.1 mg/L (as N)  Nitrate levels of IX Treatment Plant(s) effluent is below 4.5 mg/L (as N)  Blended water Nitrate levels to be under 7 mg/L
VI. SCOPE OF WORK
The key elements of the project scope include the design of new water ductile iron pipe (DIP) mains ranging from 12 inch to 18 inch to blend the ground water supply from the Well No. 2A with the Ion Exchange Treatment Plant effluent prior to the delivery to the reservoirs. The design will also include the construction of the piping, flow control valves at the treatment plant for blending and delivery to the Lower Reservoirs 2A and 5. A segment of pipeline The proposed CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 214 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
12 12‐inch water main in Dronfield Avenue will run parallel and adjacent to the Wilson Canyon Drainage Channel that runs along the street center line. The new main is to be located adjacent to the existing 12‐inch main in Dronfield Avenue and may require a short channel crossing. As part of the Project, Well No. 2A pumping equipment will be converted to variable frequency drives. This may require upgrades existing electrical panels, pump motor units, SCADA, and HVAC at Well No. 2A site. Installing a second feed pump for brine tank salt delivery system of both treatment plants is also proposed to improve reliability of the treatment system.

General Description of Components
 18‐Inch main will be constructed from Well No. 2A to connect to MWD feeder in Hubbard Street to deliver Well 2A supply to the IX plant site directly.  IX plant effluents and Well No. 2A supply will be blended prior to delivery into Lower Reservoirs.
 The supplies from each well site to the plant site will be through independent mains to eliminate the issues such as Well No. 7A at a higher elevation forcing water towards Well No.

3. Also, there will be a better control of flow and pressure through control valves.  Repiping and valving will be done at the reservoir site for blending and to control flow.  A permanent waste line will be constructed to divert plant effluents to storm drains.

Currently, this is done through temporary removable piping.  The Nitrate and disinfectant levels will be monitored in blended water prior to delivery into the storage reservoirs. Installation of miscellaneous sampling points and continuous Nitrate/Chlorine analyzers will be necessary. The monitoring equipment will be integrated to the SCADA system.
 Control Cla Valves for well discharge lines at the reservoir site.  Variable frequency drives will be installed at Well No. 2A for flow control.  Install a second brine feed pump as backup for brine tank regeneration unit. In case one brine pump fails operators can switch to the second unit.
 Improve Lower Reservoir site access road and security as part of the project (optional).  Well No. 2A supply can be routed to the treatment units at the plant site through valve. operation if either one of the Wells, 3 or 7A is out of service or there is a surge of Nitrate Levels. If necessary, Well No. 2A still can feed directly into the distribution system through valve operation as it is being done now.

The consultant shall coordinate all permitting agencies, including but limited to, documentation for Division of Drinking Water, City of Los Angeles, Los Angeles County Flood Control District (LACFCD). Assist in permit applications and prepare necessary documents CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 215 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
13 The following streets are affected (Pipe Layout Map):

Main From To Length (feet)
18” Día 12" Día
Borden Avenue Sayer Street Aztec Street 1,075
Aztec Street Boden Avenue Sproule Avenue 1,050
Sproule Avenue Aztec Street Hubbard Street 300
Dronfield Avenue Sayre Street Treatment Plant    1,500
Treatment Plant  ‐  ‐     150
Total (Feet) 2,425 1,650
(Total length 4,075 feet or .75 miles)
Consultant shall prepare plans and specifications for the construction of the items described above. Consultant assist the City in securing permits with the City Departments and the Utilities described herein

PROPOSED PIPING PLAN
CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 216 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
14 VII. PRELIMINARY TASKDESCRIPTION NON‐

OPTIONAL TASKS
Task No. 1: Project Management
a) At the commencement of the project, Consultant will hold a "kickoff" meeting with City staff to discuss the scope and parameters of the project as well as City's experience with the existing water facilities. Specific goals to be accomplished will be identified and effective strategy to accomplish the project goals will be developed during this meeting. A memorandum will be prepared to document the established project goals and the project execution strategy. This memorandum will serve as the basis for subsequent action, in accordance with this Scope of Work. b) Attendance at Meetings: The project engineers assigned by Consultant and City shall meetthree times afterthe kickoffmeeting (preliminary, intermediate, and final) during the design phase of the Project.
c) At the beginning of this project, a work plan will be prepared to set forth the significant milestones and deliverables for the members to ensure compliance with the established project execution strategy and project goals. Presentation and review of the work plan will be done at the kickoff meeting. Consultant shall forward an updated work plan to City on a regular basis.
d) Consultant shall address methods of construction, mains and valve locations, preliminary valve installation details and any constraints or problems envisioned.

Consultant shall use sound engineering criteria in the development, design, and administration of the Project. Consultant shall also be responsible for the accuracy of the calculations performed on the Project.
e) Consultant along with the project team and subconsultants shall coordinate efforts of Project, monitor schedules and budgets, and administer the contract with City. f) Consultant shall be responsible for all printing cost, reproduction, and binding of all related documents for the Project unlessstated otherwise herein. g) Prepare monthly progress reports summarizing the actual work performed, project issues, and status of the project schedule and budget. The report shall be submitted with each invoice.
h) Consultantshall include in his engineering fee the time and costs of meetings with the City required to establish an orderly development of the Project.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 217 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
15 i) Consultant shall record the minutes of all meetings and shall submit a copy of the minutesto the City within five (5) working days after each meeting.

Task No. 2: Preliminary Design Report (30% Submittal)
The data and assumptions utilized by consultant shall be presented as preliminary drawings acceptable to and approved by City. The city will review and approve the concepts and criteria, and analysis before consultant may proceed to integrate the data into Final Design. a) Consultant shall collect and review all applicable plans, specifications, reports, and existing soils data provided by City. Review existing water pipeline construction plans, specifications, and related information. Consultantshall research and obtain available existing record data, and private utilities pertinent to this Project. Consultant shall contact and coordinate with other utility companies and agencies to obtain permits on behalf of the City as required and to verify the horizontal and vertical location of existing parallel and intersecting facilities. Consultant shall accurately indicate on the construction plans, the locations and elevations of existing utilities, improvements and related facilities from information provided by utility owners. b) Arrange for and participate in informal meetings as necessary (in addition to the three mentioned above) with City to review progress of the project and exchange ideas and information.
c) The meetings with City will discuss the key design issues and develop general project criteria for construction, including schedule and possible ways of minimizing problems. Prepare and submit approved meeting agendas prior to each meeting. d) Prepare preliminary drawings/report as required to establish agreement on scope, alignment, parameters, hydraulic requirements, maintenance concerns, constructability and construction phasing, traffic impacts, and general disruption to the area. The preliminary design shall be submitted to City staff for review and approval in accordance with the work plan prepared above. As a minimum the preliminary design shall address the following subjects:

1. Pipeline alignment.

2. Impacts to immediate area. Noise mitigation during construction.

3. Verify pipe size and propose pipe materials for the main.

4. Determine the locations of residential and irrigation meters, fire hydrants, connections, and other appurtenances.

5. Determine the conflicts with adjacent utilities/county drainage channels.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 218 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
16 6. Groundwater or unstable soil.

7. Determine Code compliance, permitting agencies, and permitting requirements.

8. Preferred materials for construction.

9. Areas where construction work is limited or controlled.

10. Identify areas that may require potholing.

11. Street repaving per City of Los Angeles Permits.

12. Preliminary cost estimates.

13. Well No. 2A conversion to variable frequency drives. This may require upgrades existing electrical panels and pump motor units. Coordinate upgrades for remote operation of the system through telemetry.

14. Brine tanks backup pumps.
e) The preliminary design shall include four sets of preliminary drawings showing pipe alignment layouts, valve locations, construction phasing and other proposed structures and details, layouts, figures, studies and exhibits as required for the proposed alignment and shall emphasize their impact on the existing water facilities, other utility facilities and adjacent facilities in the area. The proposed preliminary layout showing the locations of the facilities shall be submitted to the City staff for review and concurrence. Changes in layout and location of facilities suggested by the City shall be investigated. A final layout and location of facilities shall then be established.
f) Consultantshall provide periodic submittal of information and hold meetings with City staff during the preliminary design development to assure agreement on its contents and to reduce review and comment time and effort by City.

Task No. 3: Surveying
During design phase, survey pipeline alignment and well sites, if necessary, to prepare profile for pipe sections and site plans. Consultant shall provide field survey party(ies) to gather survey information required for the Project. The survey party(ies) shall be under the direction of a registered civil engineer or a licensed land surveyor.

Task No. 4: Final Design
The final design shall not commence until authorized by City. Consultantshall not proceed with the final engineering design until all reports are completed and approved and related concerns have been satisfied.

Prepare detailed drawings for competitive bidding for the proposed construction work. Each set of construction documents, which shall include, but not be limited to, the following:
a) Title sheet, location map, vicinity map, and signature block applicable to the Project.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 219 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
17 b) General site plan with appropriate general excavation, shoring and miscellaneous notes. c) Symbols and abbreviations.
d) Create base mapsforthe pipeline drawings using City supplied survey data. Verify and revise streetrights‐of‐way and curb lines with sectionalmap data. Reference stationing will be on actual sectional map data.
e) Show the position of all known, or proposed, underground utilities and all other pertinent data on pipeline drawings.
f) Determine the material of each existing water service within the project limits based on City “as‐built” records.
g) Identify all abandoned and proposed valves on the pipeline drawings. In addition, list all new orreplaced valves on a City Standard Valve Tables and include the schedule on the drawings. An electronic version of the table is available upon request. h) Plan drawings for the construction of the water main, valves, appurtenances, utility lines and related details.
i) Details of the re‐configuration of the connecting mains where necessary. j) Add atlas boundaries to the plans. An electronic version is available upon request.

Include survey control points and benchmarks on the base maps. k) Research existing pavement thickness and materials at the City of San Fernando Public Works Department and provide available information in the bid documents. l) Plans showing all record information regarding utilities, obstructions, and appurtenant data.
m) Profile of the water main and conduits showing the locations of utilities. n) City standard CSI specifications shall be used. When specifications do not exist, the Consultant will develop specificationsthat will conformto the city format and provided on MS Word for Windows. An original set of final specifications will be provided to City for reproduction. The specifications shall be prepared on MS Word and an electronic copy will be file will be given to City.
o) Consultant shall be responsible for final design of the proposed water pipeline, electrical conduits, structural, electrical, telemetry, and mechanical improvements, maintaining continual operation of the existing watersystem, and all work asrequired for the construction of the collection main and site improvements. Drawings shall be prepared on 22" x 34" sheets using computer generated drafting using AutoCAD Latest Version utilizing City symbols set and text standards. Consultant standard construction details that are applicable to the project may be used. Project drawings shall be signed and sealed by a professional engineer registered in the appropriate discipline in the State of California. Plans shall be drawn to a horizontal scale of 1” =40 feet and vertical scale of 1” =4’. Detailed plans shall be drawn to scale of 1” =8’ or larger. An electronic copy of the AutoCAD file shall be given to City.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 220 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
18 p) Prepare construction specifications and other contract documents for competitive bidding for the proposed construction work and for the materials and equipment required for the bid package. Specifications and contract documents shall be based upon the City standard documents edited for application for this project. Additional specification sections necessary to completely define the work shall be prepared and coordinated with the project drawings to produce a complete set of construction documents for each contact. Provide four (4) sets of the drawings and specifications to City for review at the 90 percent stage of final design. One set of complete original drawings and a copy on flash drive shall be delivered to City at the completion of the design work.
q) Meet with City staff after design documents have been reviewed. Resolve and incorporate City comments into the design documents.
r) Consultant’s project manager, project engineer and QA/QC coordinator shall perform routine and final review prior to signing the plans to ensure accuracy, conformance and integrity of all plans and specifications.
s) Consultant shall contact all agencies that may be involved in the project and to prepare the necessary permits for the project. It shall be the responsibility of the Consultant to determine all agencies that will be involved in the project. t) Prepare a construction cost estimate of the proposed work covered by the final specification and drawings for the proposed contract.
u) Two separate sets of construction documents shall be prepared for dividing the project into two phases and bid separately based on the availability of funding.

Task No. 5: Preliminary blending report
Prepare a preliminary blending report including calculations of mixing ratios based on flow rates, Nitrate levels, and resultant water quality for Well 2A supply and the treated groundwater from Well 3 and 7A as part of the permit amendment required by DDW.

The blending calculations may include the following operation options:
a) Well No. 2A supply is blended with effluents of Treatment Plant No. 1 and 2. b) Well No. 2A supply is blended with effluents of Treatment Plant No. 1 or 2, when one of the treatment plants is not in service.
c) Well No. 2A supply is partially routed to Treatment Plant No. 1 and 2, when one of the wells (No. 3 or 7A) is not in service is not in service.

Task No. 6: Permits
The consultant shall assist in the preparation of all required permits. Coordinate all permitting agencies, including but limited to, documentation required for:

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 221 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
19 a) Preliminary Permit Amendment of Division of Drinking Water. b) City of Los Angeles.
c) Los Angeles Department of Water and Power.
d) Los Angeles County Flood Control District (LACFCD).

Task No. 7: Environmental Report
a) Prepare an environment document for the project. It is anticipated that the project is categorically exempt from any environmental impacts.
b) Assist in presenting the project to local agencies.

Task No. 8: Pre‐Construction Services
a) Pre‐bid Conference: Attend pre‐bid conference, present a summary of project requirements, answer questions and prepare minutes of the meeting which would include written responses to questions and clarifications, as needed. b) Bid Evaluation Assistance: Assist in the evaluation of bid proposals and provide recommendations for the selection of the contractor.
c) Pre‐Construction Meeting: Attend pre‐construction meeting to answer any questions and prepare meeting minutes which would include written clarification to all issues discussed.

Task No. 9: Technical Assistance During Construction
a) Submittal Review: Review submittals for accuracy and equipment compliance. b) Clarifications: Provide clarifications to plans and specification or information requested by the City or Contractor.

OPTIONAL TASKS
Optional work shall not be commenced without the prior approval of the City.

Task No. 10: Pot Holing
Consultantshall perform potholing in the field as required and agreed upon by City, to determine exactlocations andelevationsof existing underground utilities, improvements, andrelatedfacilities.

The equipment for potholing as well as the equipment operator, and necessary permits will be included by consultant. Thistask shall not be started without written authorization from the City.

CONTRACT NO. 2424
EXHIBIT "A"
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20 Task No. 11: Reservoir Site Improvements
Prepare additional construction documentsfor:
a) Existing access road improvements including repaving within reservoir site. b) Improvements for perimeter security fence. City is considering constructing a block wall.

Task No. 12: Geotechnical Investigation
a) Provide geotechnical engineering services, which would include exploratory work, laboratory and field testing, professional guidance in tests to be made at test locations based on preliminary drawings and designs, and professional interpretation of exploratory and test data.
b) Provide an initial geotechnical report by a geotechnical engineer or geotechnical firm interpreting the data on the exploratory work and testing and setting out the site conditions that can be anticipated from this initial exploratory work. c) A review of possible soil contamination. The boring material will be used to evaluate the possible soil contamination. Investigate the possible sources of contamination by obtaining data on the history of the area and type of industry located in the area. Prepare a report that identifies the type or types of contamination and method or methods necessary to correct the problem including estimated cost.

VIII. CITY RESPONSIBILITIES

1. Provide project management. Assign a City Project Manager to act as the point of contact.

2. Provide or make available upon request, reports, drawings, GIS land base maps (hard copy only), City standard specifications, records and other data deemed useful for project development.

3. Administer agreement and make payments to consultant.

4. Administer contracts.

5. Provide coordination to avoid interfering with other City or City construction projects and major events.

6. All printing and reproduction for bidding and construction.

9. Permit fees required for the project.

CONTRACT NO. 2424
EXHIBIT "A"
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17 IX. MISCELLANEOUS

1. All plans and other documents prepared by consultant on behalf of City shall become the sole property of City.

2. All engineering designs and calculations shall be based on design standards adopted by City.

SCHEDULE FOR SELECTION
RFP Available:             May 15, 2025
Preliminary
Deadline for submittal of Questions:       May 30, 2025 Response to Questions:           June 4, 2025
Deadline for submittal of Proposal:         June 12, 2025 Agreement Presented to Council for Review & Approval: July 21, 2025

METHOD OF SELECTION AND NOTICES
The City will evaluate the information provided in the submitted proposals using the following criteria as a guideline:
 Completeness and Comprehensiveness.
 Responsiveness to City’s issues.
 Potential to benefit the City.
 Experience of the firm providing similar services to other municipalities.  Cost effectiveness.
 Quality of proposed staff.

INFORMATION TO BE SUBMITTED

1. Include a Cover Letter
Each proposal will include a cover letter that identifies the firm, address, phone number and contact person. The cover letter must include acknowledgement of all addenda and provide a statement that the proposal is valid for 90 days after the RFP submittal deadline. The cover letter must include the original signature of an individual with the authority to negotiate on behalf of, and to contractually bind, the proposer. The cover letter should highlight major elements of the proposer’s qualifications and proposal.

CONTRACT NO. 2424
EXHIBIT "A"
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18 2. Include a Proposal Costs Sheet and Rates Section
In this section, include the proposed costs to provide the services desired. Include any other cost and price information that would be contained in a potential agreement with the City.

In addition, include the costs for any other services that are considered optional additions.

TAXES AND LICENSES
All taxes and licenses, including, but not limited to, a San Fernando City Business License and appropriate Contractor’s license, required for this work shall be obtained at the sole expense of the Contractor.

PAYMENT
This work is to be performed for a “Not‐to‐Exceed Amount.” The Contractorshall provide a “Payment Schedule” indicating the fee for individual tasks with a “Not‐ to‐Exceed Amount” which shall be the sum of all tasks.

Tasks shall include, but not be limited to, all Professional Services necessary to complete the work covered by this Proposal.

Progress payments shall be based on tasks performed as identified in the Payment Schedule.

Monthly invoices will specifically identify job title, personhours, and costs incurred by each task.

NON‐REIMBURSEMENTS
The City will not reimburse travel, lodging, meals, vehicle, mileage or any miscellaneous expenses.

INSURANCE
A. The Contractor shall have Commercial General Liability insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence, and if written with an aggregate, the aggregate shall be double the per occurrence limit. Defense costs shall be paid in addition to the limits.

B. The Contractor shall have Automobile Insurance for owned and non‐owned automotive equipment in the amount of not less than $1,000,000.

C. The selected firm shall furnish the City a certificate evidencing Workman’s Compensation Insurance with limits of no less than $1,000,000 per accident and Comprehensive Professional Liability with limits no lessthan $2.000,000 per occurrence. The City shall be named asthe Additional CONTRACT NO. 2424
EXHIBIT "A"
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19 Insured. Certificates of Insurance must be accompanied by the applicable endorsements for the specific insurance policy.

D. A Certificate of Insurance or an appropriate binder shall bear an endorsement containing the following provisions:
“Solely asrespect to services done by or on behalf of the named insured for the City of San Fernando, it is agreed that the City of San Fernando, the Successor Agency of the City of San Fernando, its officers, employees, and agents are all included as additional insured under this general liability policy, and the coverage(s) provided shall be primary insurance and not contributing with any other insurance available to the City of San Fernando, its officers and employees, and its agents, under any third‐party liability policy.”
E. It is the Contractor’s responsibility to ensure that all sub‐Contractors comply with the following:

Each sub‐Contractor that encroaches within the City’s right‐of‐way and affects (i.e., damages or impacts) City infrastructure must comply with the liability insurance requirements of the City.

Examples of such sub‐Contractor work include soil sample borings, utility potholing, etc.

BONDS
A. A Bid Bond by an admitted surety insurer in the form of a cashier's check or a certified check drawn to the order of the City of San Fernando, in the amount of ten percent (10%) of the total bid price, shall accompany the Bid Form. Owner reserves the right to reject any and all bids and to waive informalities and irregularities.

B. The successful Bidder shall be required to furnish a 100% Performance Bond and a 100% Payment Bond if it is awarded the contract for the Work.

OWNERSHIP OF DOCUMENTS
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment ofsuch completed documentsfor other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warrantiesshall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. Allsubcontractorsshall provide for assignment CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 226 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
20 to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

CONFIDENTIALITY AND RELEASE OF INFORMATION
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unlessrequested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.

Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under.

City retainsthe right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

TERMINATION FOR CONVINIENCE OF THE CITY
The City reserves the right to terminate the “Contract Services Agreement” for the “convenience of the City” at any time by giving ten (10) days written notice to the Contractor of such termination and specifying the effective date thereof. All finished or unfinished drawings, maps, documents, field notes, and other materials produced and procured by the Contractor under the said aforementioned Agreement is, at the option of the City, City property and shall be delivered to the City by the CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 227 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
21 Contractor within ten (10) working days from the date of such termination. The City will reimburse the Contractor for all acceptable work performed as set forth in the executed Agreement.

INDEPENDENT CONTRACTOR
The Contractor’s relationship to the City in the performance of the Contractor’s services for this project isthat of an independent contractor. The personnel performing said servicesshall at all times be under the Contractor’s exclusive direction and control and shall be employees of the Contractor, not employees of the City. The Contractor shall pay all wages, salaries, and other amounts due its employees in connection with the performance of said work, and shall be responsible for all employee reports and obligations, including, but not limited to, Social Security, income tax withholding, unemployment compensation, and
Workers’ Compensation.

CONTRACT
The Contract includes the Construction Agreement, the City’s RFP, the Contractor’s Proposal, and Exhibits.

The Political Reform Act and the City’s Conflict of Interest Code require that Contractors be considered as potential filers of Statements of Economic Interest. Contractors, as defined by Section 18701, may be required to file an Economic Interest Statement (Form 700) within thirty (30) days of signing a Contractor Agreement with the City, on an annual basis thereafter while the contract remains in effect, and within thirty (30) days of completion of the contract.

GENERAL CONDITIONS
Pre‐contractual expenses are defined as expenses incurred by the Contractor in: (1) preparing the proposal; (2) submitting the proposal to the City; (3) presenting during the selection interview; (4) negotiating with the City on any matter related to the proposal; (5) any other expenses incurred by the Contractor prior to an executed Agreement, and (6) attendance of City Council for Award of Contract.

The City shall not, in any event, be liable for any pre‐contractual expensesincurred by the Contractor.

Services shall not commence until the Construction Agreement has been executed by the City.

The Contractor is responsible for notifying Underground Service Alert and providing proper traffic control, at no additional expense to the City.

The City reserves the right to withdraw this RFP at any time without prior notice. Further, the City makes no representations that any Agreement will be awarded to any Contractor responding to this CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 228 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
22 RFP. The City expressly reserves the right to postpone reviewing the proposals for its own convenience and to reject any and all proposalsresponding to this RFP without indicating any reasons for such rejection(s). Any contract awarded for these Contractor engagements will be made to the Contractor who, in the opinion of the City, is best qualified.

PREVAILING WAGES
All labor categories under this project are subject to prevailing wages as identified in the State of California Labor Code commencing in Section 1770 et. seq. These labor categories when employed for any work on or in the execution of a “Public Works” project require payment of prevailing wages including but not limited to, testing, potholing and non‐design work.

PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relationsto perform public work. If awarded a Contract, the Bidder and itssubcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project.

PRE‐CONTRACTUAL EXPENSES IN RESPONDING TO THE RFP PREPARATION The City shall not be liable for any pre‐contractual expenses incurred by any proposer or by any selected consultant.  Each proposer shall protect, defend, indemnify, and hold harmless the City from any and all liability, claims, or expenses whosoever incurred by, or on behalf of, the entity participating in the preparation of its response to this RFP.  Precontractual expenses are defined as expenses incurred by proposers and the selected consultant, if any, in:
 Preparing and submitting information in response to this RFP.  Negotiations with the City on any matter related to this procurement.  Costs associated with interviews, meetings, travel or presentations.  All other expensesincurred by a proposer/consultant prior to the date of award and a formal notice to proceed.

The City reserves the right to amend, withdraw and cancel this RFP.  The City reserves the right to reject all responses to this request at any time prior to contract execution, or only award a partial contract for a limited scope of work.  The City reserves the right to request or obtain additional information about any and all proposals.

CONTRACT NO. 2424
EXHIBIT "A"
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23 EXHIBIT “A”

NON-COLLUSION AFFIDAVIT
ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT – PROJECT NO. 7630

STATE OF CALIFORNIA )
) SS

COUNTY OF )

, being first duly sworn, deposes and
says that he is
(Sole owner, partner, president, secretary, etc.)
of
the party making the foregoing bid; that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that such bidder has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix any overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure an advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid price or of that of any other bidder, or to secure an advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid are true; and, further, that said bidder has not, directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to such person or persons as have a partnership or other financial interest with said bidder in his general business.

Date Bidder

Authorized Signature

STATE OF CALIFORNIA ) Name (Print/Type)
) SS

COUNTY OF )
Title
On , 2025 before me,
Personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledge to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
(Notary Seal)

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 230 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
24 Signature of Notary Public

ATTACHMENT “B”

SAMPLE FEE SCHEDULE
CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 231 of 600 City of San Fernando – Engineering Design Services For Well No. 2a Blending Project For Nitrate Treatment – Project No. 7630
25 THE CITY OF SAN FERNANDO
ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR

NITRATE TREATMENT
CITY PROJECT NO. 7630

SAMPLE FEE SCHEDULE
Description
Project Manager Resident Engineer Inspector Technicians Administrative/ Direct Costs Total (drafting, surveying, etc.) Clerical
Hrly Rate: Hrly Rate: Hrly Rate: Hrly Rate: Hrly Rate:

Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount

TASK A - NON-OPTIONAL WORK
1 - PROJECT MANAGEMENT
2 - PRELIMINARY DESIGN (30% SUBMITTAL)
3 - SURVEYING
4 - FINAL DESIGN
5 - PRELIMINARY BLENDING REPORT
6 - PERMITS
7 - ENVIRONMENTAL REPORT
8 - PRE-CONSTRUCTION SERVICES
9 - TECHNICAL ASSISTANCE DURING CONSTRUCTION

TASK B - OPTIONAL WORK
10 - POTHOLING
11 - RESRRVOIR SITE IMPROVEMENTS
12 - GEOTECHNICAL REPORT

ADDITIONAL WORK - PROPOSED BY CONSULTANT
Total for NON-OPTIONAL WORK (1 thr. 9)
Total for OPTIONAL WORK (10 thr. 12)

TOTAL ALL WORK

CONTRACT NO. 2424
EXHIBIT "A"
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26 ATTACHMENT “C”

SAMPLE PROFESSIONAL SERVICES AGREEMENT
CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 233 of 600 CONTRACT NO. XXXX
2025

PROFESSIONAL SERVICES AGREEMENT
(Parties: Insert Consultant Name and City of San Fernando) (Engagement:   ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT –  PROJECT NO. 7630)

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this _____ day of __________, 2025 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and INSERT CONSULTANT NAME (hereinafter, “CONSULTANT”).   For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.”  The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires Engineering Design Services for Well No. 2A Blending Project for Nitrate Treatment; and
WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such tasks and services to CITY; and

WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of ____________________, 2025, under Agenda Item No. ______; and
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 SCOPE OF WORK: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the tasks and services described in that certain Request for Proposals of CITY entitled “INSERT TITLE OF CITY REQUEST FOR PROPOSAL” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “INSERT TITLE OF CONSULTANT PROPOSAL” (hereinafter, the “CONSULTANT Proposal”).   The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B”, respectively.  The term “Scope of Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal.   The capitalized term “Work” shall be a collective CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 234 of 600 PROFESSIONAL SERVICES AGREEMENT   CONTRACT NO. XXXX
ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT –  PROJECT NO. 7630

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PSA – Deliverables
reference to all the various services and tasks referenced in the Scope of Work.  In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further.  In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreementshall govern and control.

1.2 PROSECUTION OF WORK:

A. Time is of the essence for this Agreement and each and every provision contained herein. The Work shall be commenced within three (3) calendar days of CITY’s issuance of a written notice to proceed (“Notice to Proceed”).  CONSULTANT shall complete the various tasks identified in the Scope of Work within the timeframes set forth in the Scope of Work (the “Completion Date”). CONSULTANT may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY.  The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONSULTANT in order to complete the Work; (ii) how much additional time CONSULTANT requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONSULTANT, including, if applicable, identification of any tasks that must be completed by CITY as prerequisite to CONSULTANT being able to complete any other service or task; and (iv) what proactive steps CONSULTANT hastaken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONSULTANT to alert CITY of the need to provide information or complete certain tasksto be performed by CITY.  CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 235 of 600 PROFESSIONAL SERVICES AGREEMENT   CONTRACT NO. XXXX
ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT –  PROJECT NO. 7630

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PSA – Deliverables
E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees.

F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.3 COMPENSATION:  CONSULTANT shall perform the Work in accordance with the “INSERT TITLE OF COMPENSATION DOCUMENT” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”).  The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, may not exceed the aggregate sum of INSERT WRITTEN AMOUNT ($ INSERT NUMBER) (hereinafter, the “Not‐to‐Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not‐to‐Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not‐to‐ Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.4 PAYMENT OF COMPENSATION:  The Not‐to‐Exceed Sum will be paid to CONSULTANT in monthly increments as the Work are completed.   Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out‐of‐pocket expenses incurred.  If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.  Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice.  Within forty‐five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice.   CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.5 ACCOUNTING RECORDS:  CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement.  CITY will have the right to access and examine such records, without charge, during normal business hours.  CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.6 ABANDONMENT BY CONSULTANT:   In the event CONSULTANT ceases to perform the CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 236 of 600 PROFESSIONAL SERVICES AGREEMENT   CONTRACT NO. XXXX
ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT –  PROJECT NO. 7630

4/2025
PSA – Deliverables
Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement.   Furthermore, CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE:   The CITY hereby designates Insert City Representative (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement.  The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement.  CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE:   CONSULTANT hereby designates Insert Consultant Representative to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”).   Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or Consultant Representative’s designee will supervise and direct the performance of the Work, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Work under this Agreement.  Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF WORK; CONFORMANCE WITH REQUIREMENTS:  CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the City Representative at all reasonable times.  All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES:   CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Work skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
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B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the  City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a CONTRACT NO. 2424
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release of any deficiency or delay in performance.   The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Work under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT:   The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement.  Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement.  In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY.  In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL:  CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement.  Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY.  The key personnel for performance of this Agreement are as follows: Insert Name(s) And Title(s).

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR:  The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Work subject to the requirements of this Agreement.   CITY retains CONSULTANT on an independent contractor basis and not as an employee.  CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services and tasks does not result in the unauthorized disclosure of CITY’s confidential or proprietary information.  Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control.

CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare CONTRACT NO. 2424
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payments and the like.  CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claimsto, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS:   If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the   City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.9 COMPLIANCE WITH LAWS:  CONSULTANT will keep itself informed of and in compliance with all applicable federal,state, or local lawsto the extentsuch laws control or otherwise govern the performance of the Work.  CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.10 NON‐DISCRIMINATION:   CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age.  Such non‐discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY.  CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants.  CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONTRACT NO. 2424
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CONSULTANT underthis Agreement oris otherwise expressly conferred by CITY in writing.

2.12 SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR 29.940 and

29.945. CONSULTANT may submit proof of non‐debarment or suspension by providing a printout or screenshot from the U.S. Government’s official website (www.sam.gov) showing CONSULTANT and its principals are not debarred or suspended prior to the execution of this Agreement.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE:   Before commencing the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specificationsset forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance:  CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent.  Such CGL Coverage will have minimum limits of no lessthan One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance:  For any owned, non‐owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto).  Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance:   A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & OmissionsInsurance:  For the full term of this Agreement and for a period CONTRACT NO. 2424
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of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession.   Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

E. Cyber Security:   Cyber Security coverage to include technology/professional liability insurance, intellectual property infringement, and data protection liability insurance. CONSULTANT shall procure and maintain coverage for cyber liabilities and financial loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, transmission of a computer virus or othertype of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING:  All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds.  Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII.  CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide.   As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratingsthan those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE:   All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers.  Any insurance or self‐ insurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’sinsurance and will not contribute with it.

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3.5 WAIVER OF SUBROGATION:  All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE:   CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agreesthat it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD‐25 orformssatisfactory to CITY in itssole and absolute discretion.  The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before commencing the Work, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE:  In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so asto avoid a lapse in the required coverage, CITY hasthe right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES:  City reservesthe right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “ City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement.  Accordingly, the provisions of this indemnity provision CONTRACT NO. 2424
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are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT.  CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act orsimilar act.  CONSULTANT expressly waivesitsstatutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement.  In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement.  Such costs and expensesshall include reasonable attorneys’ feesincurred by counsel of CITY’s choice.

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4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement.  This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination.  Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination.   CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below.  If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request.  No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur.  For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i)  the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and CONTRACT NO. 2424
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diligently prosecute such cure to completion.  The Event of Default will constitute a breach of this Agreement if the defaulting Party failsto cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement.   Prior to the expiration of the 10‐day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10‐day cure period.   The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10‐day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement.  Prior to the expiration of the 14‐day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14‐day cure period.   The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14‐day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following:  (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard  or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement  is false, CONTRACT NO. 2424
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misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty‐five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45‐day cure period.   Prior to the expiration of the 45‐day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45‐day cure period.   The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar daysfrom the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”).  CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default.  Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension.   No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach.   No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the CONTRACT NO. 2424
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Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER:   No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement.  No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS:  The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY:  All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY.  For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically.   This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 248 of 600 PROFESSIONAL SERVICES AGREEMENT   CONTRACT NO. XXXX
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and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY:  All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY.  CITY will grantsuch consent of disclosure aslegally required.  Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT:  CONSULTANT warrants and representsthat neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C.,  §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES:  All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

Consultant Name
Consultant Address
Attn: Consultant Contact Name
Phone: Phone Number
City of San Fernando
City Department
City Address
Attn: Department Director
Phone: City Phone Number
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty‐ eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS:  The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING:  CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY.  Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 249 of 600 PROFESSIONAL SERVICES AGREEMENT   CONTRACT NO. XXXX
ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT –  PROJECT NO. 7630

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6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS:  CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement.  Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement.  For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability.  For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or herservice with CITY, will have any directinterest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve‐month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve‐month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE:  Time is of the essence for each and every provision of this Agreement.

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 250 of 600 PROFESSIONAL SERVICES AGREEMENT   CONTRACT NO. XXXX
ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT –  PROJECT NO. 7630

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6.10 GOVERNING LAW AND VENUE:   This Agreement shall   be interpreted and governed according to the laws of the State of California.  In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California.  If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES:  If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS:  This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD‐PARTY BENEFIT:  There are no intended third‐party beneficiaries of any right or obligation assumed by the Parties.  All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT:  This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY:  If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION:   No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval.  The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS:   The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS:  In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 251 of 600 PROFESSIONAL SERVICES AGREEMENT   CONTRACT NO. XXXX
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or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement.  Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties.   No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date for completing the Work may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the   City Representative in writing of the causes of the delay. The   City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services and tasks for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The CITY Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS:  This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect.  No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 252 of 600 PROFESSIONAL SERVICES AGREEMENT   CONTRACT NO. XXXX
ENGINEERING DESIGN SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT –  PROJECT NO. 7630

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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO:   CONSULTANT NAME:

By:     By:

Nick Kimball, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM   Date:

By:

Richard Padilla, Assistant City Attorney

Date:

CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 253 of 600 SAN f ERNANm
Addendum No. 1 lune 11, 2025
Project: ENGINEERING SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT, Project No. 7630
The following change to the Notice Inviting Proposals shall apply for this project. 1 a. Previously stated as:

Three original and one electronic copy of the proposal must be submitted to the CITY CLERK in a sealed envelope at CITY HALL, 117 Macneil Street, San Fernando, California, 91340, not later than 11 :00 a.m. on June 12, 2025.
b. Changed to:

Three original and one electronic copy of the proposal must be submitted to the CITY CLERK in a sealed envelope at CITY HALL, 117 Macneil Street, San Fernando, California, 91340, not later than 4:00 p.m. on July 10, 2025

2. a. Please note a second amendment will be released the week of June 16th 2025 Indicate the receipt of Addendum 1 on your Proposal. FAILURE TO DO SO WILL

RENDER YOUR BID NON-RESPONSIVE
Approved by:

Wendell Johnson, P.f I
Director of Public Works
06/11/2025
Date
CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 254 of 600 Addendum No. 2 lune 30, 2025
Project: ENGINEERING SERVICES FOR WELL NO. 2A BLENDING PROJECT FOR NITRATE TREATMENT, Project No. 7630
The following change to the Notice Inviting Proposals shall apply for this project. a. Previously stated as:

Project: Engineering Services for Well No 2a Blending Project for Nitrate Treatment, Project No. 7630
Change to:

Engineering Services for Well No 2A Nitrate Treatment System, Project No. 7630 Previously stated as:

Three original and one electronic copy of the proposal must be submitted to the CITY CLERK in a sealed envelope at CITY HALL, 117 Macneil Street, San Fernando, California, 91340, not later than 11 :00 a.m. on July 10th, 2025.
b. Changed to:

Three original and one electronic copy ofthe proposal must be submitted to the CITY CLERK in a sealed envelope at CITY HALL, 117 Macneil Street, San Fernando, California, 91340, not later than 4:00 p.m. on July 24, 2025
_il, Previously stated as:

GENERAL. INFORMATION
The City of San Fernando is requesting proposals from qualified, interested firms to provide professional Engineering Design Services for Well No. 2A Blending Project for Nitrate Treatment. The purpose of this Project is to blend, in line, Nitrate impacted Well CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 255 of 600 No. 2A source water with treated water from the City's Ion Exchange Nitrate Treatment Plants No. 1 and 2 to control Nitrate contaminant levels. The key elements of the project include the constructing new water ductile iron pipe (DIP) mains to route the groundwater supply of the Well No. 2A to blend with the treated plant effluent prior to the delivery to the on site reservoirs.

Consultant shall prepare construction documents for the Project for bidding and provide technical support during construction. The design will also include the construction of the piping, flow control valves at the treatment plant site for blending and delivery to the Lower Reservoirs 2A and 5. As part of the Project, the existing Well No. 2A pumping equipment will be upgraded. The Consultant shall also assist in required permitting and environmental documents. b. Change to:

GENERAL. INFORMATION
The City of San Fernando is requesting proposals from qualified, interested firms to provide professional Engineering Design Services for a new Well No. 2A Nitrate Treatment System. The purpose of this Project is to add an Envirogen Sim PACK Ion Exchange Nitrate Treatment System at the well 2A site location. The New Treatment System is to remove Nitrate impacted water from Well No. 2A source water to control Nitrate contaminant level. The key elements of the project include the constructing and upgrading of well 2A and the addition of a new Envirogen Sim PACK Ion Exchange Nitrate Removal System. The new system is to be housed in a newly designed building expanding the current building to incorporate and accommodate the new treatment system and its related appurtenances. The new treatment system effluent treated water will produce acceptable water quality to deliver directly into the distribution system.

Consultant shall prepare construction documents for the Project for bidding and provide technical support during construction. The design will also include the construction of the piping, flow control valves at the well 2a and treatment plant site for acceptable effluent water quality to be delivery directly into the distribution system.

As part ofthe Project, the existing Well No. 2A pumping equipment, MCC Panels, tie into SCADA, Electrical Components and transfer switches will be upgraded. The Consultant shall also assist in required permitting and environmental documents. a. Previously stated as:

SCOPE OF SERVICES
I. PURPOSE
C:\Users\vmeza\Desktop\Addendum#I for Welll 2 A Treatment Plant System.doc CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 256 of 600 The City of San Fernando {City) is soliciting proposals from qualified Consultants to provide Engineering Design Services for Well No. 2A Blending Project for Nitrate Treatment - City Project No. 7630 {Project).

The purpose of this Project is to blend, in line, Nitrate impacted Well No. 2A source water with treated water from the City's Ion Exchange Nitrate Treatment Plants No. 1 and 2 for the reduction of overall Nitrate levels delivered to the distribution system.

Consultant shall prepare construction documents for the Project for bidding and provide technical support during construction.

II. PROJECT SCHEDULE
The City plans to complete the design and prepare construction documents by August 2025. It is anticipated that the construction will be completed in the two phases for separate bidding, although the blended system shall be operational with the completion of Phase 1.
a. Phase 1: Construct transmission mains in the streets, including the main from Well No. 2A to the reservoir site and a new main segment in Dronfield Avenue dedicated for Well No. 7A.
b. Phase 2: Key upgrades to Well No. 2A pumping equipment, electrical upgrades, flow control piping, and necessary valving for blending.
b. Changed to:

SCOPE OF SERVICES
I. PURPOSE
The City of San Fernando {City) is soliciting proposals from qualified Consultants to provide Engineering Design Services for Well No. 2A Nitrate Treatment System- City Project No. 7630 {Project).

The purpose of this Project is to add a New Envirogen Sim PACK Ion Exchange Treatment System in line at impacted Well No. 2A site for the reduction of overall Nitrate levels delivered to the distribution system. Consultant shall prepare construction documents for the Project for bidding and provide technical support during construction.

II. PROJECT SCHEDULE
The City plans to complete the design and prepare construction documents as soon as possible or no later than Jan 2026. Construct and remodel existing with the addition of a new section of building to house the new 2000 gpm Envirogen Sim PACK Ion Exchange Treatment System and its necessary related appurtenances at Well 2a Site along with all necessary pipe work to be able to run Well 2A into the new Nitrate Treatment System . To be include are necessary upgrades to Well No. 2A pumping equipment, electrical upgrades, flow control piping, and necessary valveing with water line extension or modification necessary to be able to incorporate the new Envirogen SimPACK Ion Exchange Treatment System to Well 2A and into the distribution system including necessary SCADA system upgrades to monitor and control the new system.

The City of San Fernando is requesting proposals from qualified, interested firms to provide professional Engineering Design Services for a new Well No. 2A Nitrate Treatment System. The purpose of this Project is to add a 2000 gpm Envirogen Sim PACK Ion Exchange Nitrate Treatment System at the well 2A site location. The New Treatment System is to remove Nitrate impacted water from Well No. 2A source water C:\Users\vmeza\Desktop\Addendum#I for Welll 2 A Treatment Plant System.doc CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 257 of 600 b.
to control Nitrate contaminant levels. The key elements of the project include the constructing and implementation of a well 2A 2000 gpm Envirogen Sim PACK Ion Exchange Nitrate Removal System. The new system is to be housed in a newly designed building expanding the current building to incorporate and accommodate the new treatment system and its related appurtenances. The new treatment system effluent treated water will produce acceptable water quality to deliver directly into the distribution system.

Consultant shall prepare construction documents for the Project for bidding and provide technical support during construction. The design will also include the construction of the piping, flow control valves at the well 2a and treatment plant site for acceptable effluent water quality to be delivery directly into the distribution system.

As part ofthe Project, the existing Well No. 2A pumping equipment, MCC Panels,SCADA, Electrical Components and transfer switches including the expansion of the building to house the entire system within an air controlled building/facility will be upgraded and or added as needed to maximize efficiency. The Consultant shall also assist in required permitting and environmental documents. The project will be geared to fast track the operation of the well 2a water treatment use of water as soon as possible.
a. Previously stated as:

PROJECT GOALS AND BENEFITS
In order to achieve Nitrate goals for Well No. 2A, the City considered two alternatives:
1) blending system and/or 2) constructing a new treatment plant. After taking into account overall technical, environmental, and budgetary aspects of the two alternatives, the City decided that the blending will be the most desirable option:

Disadvantages of constructing a new Nitrate Treatment Plant There is no adequate space at Well 2A site for a new IX Treatment Plant Aesthetic/noise and environmental issues in the residential neighborhood No local sewer lines for waste discharge at Well No. 2A site Difficulty in maintaining and costs related to an additional operation unit General Benefits of a Blending System
Change to
In order to achieve Nitrate goals for Well No. 2A, the City has elected to go with the construction of a new 2000 gpm Envirogen SimPACK Ion Exchange Treatment System similar to Plant 1 and Plant 2 systems located at the lower reservoir site. The new treatment system will be housed in a newly remodeled and or expanded building to be constructed at Well 2a site to house the new 2000 gpm Envirogen Sim PACK Ion Exchange Treatment System and its related appurtenances in an air controlled environment building/facility.

C:\Users\vmeza\Desktop\Addendum#l for Welll 2 A Treatment Plant System.doc CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 258 of 600 • There is adequate space at Well 2A site for a new 2000 Envirogen SimPACK Ion Exchange Treatment Plant
• Aesthetic/noise and environmental issues in the residential neighborhood will be mitigated by the construction of a new building to house the treatment system in an air controlled environment building/ facility to help mitigate noise levels for the surrounding neighborhood • A local sewer lines for waste discharge at Well No. 2A site is within proximity a. Previously stated as:

VI. SCOPE OF WORK
The key elements of the project scope include the design of new water ductile iron pipe (DIP) mains ranging from 12 inch to 18 inch to blend the ground water supply from the Well No. 2A with the Ion Exchange Treatment Plant effluent prior to the delivery to the reservoirs. The design will also include the construction of the piping, flow control valves at the treatment plant for blending and delivery to the Lower Reservoirs 2A and 5. A segment of pipeline The proposed 12-inch water main in Dronfield Avenue will run parallel and adjacent to the Wilson Canyon Drainage Channel that runs along the street center line. The new main is to be located adjacent to the existing 12-inch main in Dronfield Avenue and may require a short channel crossing. As part of the Project, Well No. 2A pumping equipment will be converted to variable frequency
drives. This may require upgrades existing electrical panels, pump motor units, SCADA, and HVAC at Well No. 2A site. Installing a second feed pump for brine tank salt delivery system of both treatment plants is also proposed to improve reliability of the treatment system.

General Description of Components
• 18-lnch main will be constructed from Well No. 2A to connect to MWD feeder in Hubbard Street to deliver Well 2A supply to the IX plant site directly. • IX plant effluents and Well No. 2A supply will be blended prior to delivery into Lower Reservoirs.
• The supplies from each well site to the plant site will be through independent mains to eliminate the issues such as Well No. 7 A at a higher elevation forcing water towards Well No.

3. Also, there will be a better control of flow and pressure through control valves. • Repiping and valving will be done at the reservoir site for blending and to control flow. • A permanent waste line will be constructed to divert plant effluents to storm drains.

Currently, this is done through temporary removable piping. • The Nitrate and disinfectant levels will be monitored in blended water prior to delivery into the storage reservoirs. Installation of miscellaneous sampling points and continuous Nitrate/Chlorine analyzers will be necessary. The monitoring equipment will be integrated to the SCADA system.

Control Cla Valves for well discharge lines at the reservoir site.

Variable frequency drives will be installed at Well No. 2A for flow control.

C:\Users\vmeza\Desktop\Addendum#I for Welll 2 A Treatment Plant System.doc CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 259 of 600 • Install a second brine feed pump as backup for brine tank regeneration unit. In case one brine
pump fails operators can switch to the second unit.

Improve Lower Reservoir site access road and security as part of the project (optional).

Well No. 2A supply can be routed to the treatment units at the plant site through valve. operation if either one of the Wells, 3 or 7 A is out of service or there is a surge of Nitrate Levels. If necessary, Well No. 2A still can feed directly into the distribution system through valve operation as it is being done now.
b. change to:

VI. SCOPE OF WORK
The key elements of the project scope include the design and implementation of new 2000 gpm Envirogen Sim PACK Ion Exchange water treatment system for Well 2a to help control Nitrate contamination levels . The new treatment system is to be placed at the Well 2A site with related pipe work utilizing ductile iron pipe (DIP) water lines and related appurtenances to control Nitrate contamination levels with the use of a Envirogen SimPACK Ion Exchange Treatment Plant. The new treatment system effluent treated water will produce acceptable water quality to deliver directly into the distribution system. The design will also include the construction of the piping, flow control valves at the treatment plant. An expansion of the existing building will be required to be able to house the treatment system to help with the noise control and aesthetics of the neighborhood. As part of the Project, Well No. 2A pumping equipment will be converted to variable frequency drives a standalone emergency generator will be required with a emergency transfer switch to run system during power outages. This may require upgrades to existing and or addition of new due to non existent but needed systems such as electrical panels, pump motor units, SCADA, and HVAC to help at Well No. 2A site.

General Description of Components
• Well No. 2A supply will feed a new Envirogen Sim Pack Ion Exchange System directly with effluent water from Envirogen Sim PACK Nitrate Treatment system effluent to be introduced into distribution system directly with acceptable Water Quality. • Repiping and valveing will be done at the Well 2a site for the new Envirogen Sim PACK Ion Exchange Treatment System to distribution system.
• A permanent waste line will be constructed to divert plant effluents to waste lines and sewer lines respectively.
• The Nitrate and disinfectant levels will be monitored in water prior to delivery into the distribution system. Installation of miscellaneous sampling points and continuous Nitrate/Chlorine analyzers will be necessary. The monitoring equipment will be integrated to the SCADA system.

Control Cla Valves for well discharge lines at well site to feed Ion Exchange System.

Variable frequency drives will be installed at Well No. 2A for flow control.

C:\Users\vmeza\Desktop\Addendum#l for Weill 2 A Treatment Plant System.doc CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 260 of 600 • Install a second brine feed pump as backup for brine tank regeneration unit. In case one brine pump fails operators can switch to the second unit. • Improve Well 2 site access, layout and security including security lighting upgrades as part of the project ..
• Well No. 2A should feed directly into the distribution system through valve operation as it is being done now but incorporating a SimPACK Ion Exchange System to control Nitrate contamination,
Incorporate a stand alone emergency generator with an automatic transfer switch to power up automatically when power outage occurs.

7. a. Previously stated as :

The following streets are affected (Pipe Layout Map):

Main From To Length (feet
18" Dia 12" Dia
Borden Avenue Sayer Street Aztec Street 1,075
Aztec Street Boden Avenue Sproule Avenue 1,050
Sproule Avenue Aztec Street Hubbard Street 300
Dronfield Avenue Sayre Street Treatment Plant 1,500
Treatment Plant - - 150
Total (Feet) 2,425 1,650
(Total length 4,075 feet or .75 miles)
Consultant shall prepare plans and specifications for the construction of the items described above. Consultant assist the City in securing permits with the City Departments and the Utilities described herein

PROPOSED PIPING PLAN
b.Change to:

OMIT THE SECTION and PROPOSED PIPING PLAN
Indicate the receipt of Addendum 1 and 2 on your Proposal. FAILURE TO DO SO

WILL RENDER YOUR BID NON-RESPONSIVE
C:\Users\vmeza\Desktop\Addendum#l for Welll 2 A Treatment Plant System.doc CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 261 of 600 Approved by:

Wendell Johnson, P.{
Director of Public Works
Date
C:\Users\vmeza\Desktop\Addendum#I for Welll 2 A Treatment Plant System.doc 06/30/25
CONTRACT NO. 2424
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 262 of 600 Civil, Water, Wastewater, Drainage and Transportation Engineering Construction Management ● Surveying
California ● Arizona
605 E. Huntington Drive, Suite 205, Monrovia, CA 91016 | P: 626.357.0588 Wendell Johnson, PE, Director of Public Works, City of San Fernando July 24th, 2025 City of San Fernando
117 Macneil Street
San Fernando, CA 91340
Attention: Wendell Johnson, PE | Director of Public Works Subject: Proposal for the City of San Fernando, Engineering Services for the Well No. 2A Nitrate Treatment System Project - Project No. 7630
Dear Mr. Johnson,
The City of San Fernando (San Fernando) is requesting professional engineering design services for the development of a new Well No. 2A Nitrate Treatment System. The project involves the design and implementation of a 2,000 GPM Envirogen SimPACK Ion Exchange Treatment System at the Well No. 2A site to reduce nitrate levels in the groundwater supply. The treated water will meet regulatory standards and will be delivered directly into San Fernando’s distribution system. As part of the project, the design of all necessary piping and appurtenances will be executed, utilizing ductile iron pipe, to route Well No. 2A’s source water into the new nitrate treatment system and from there into the distribution network. The scope also includes expanding the existing building at the Well No. 2A site to accommodate the new treatment system, with improvements aimed at mitigating noise and aesthetic concerns in the surrounding residential area by housing the system in an air-controlled environment. The project further involves upgrading the Well No. 2A pumping equipment with variable frequency drives, upgrading the MCC panels, electrical systems, HVAC, and SCADA controls, and installing a standalone emergency generator with an automatic transfer switch to maintain operations during power outages. A second brine feed pump will be added as a backup for the brine tank regeneration unit. In addition, a permanent waste line will be installed to divert plant effluent to sewer lines, and continuous nitrate and disinfectant monitoring will be incorporated into the system through SCADA integration. The scope also includes improvements to site access, security, and lighting at Well No. 2A. The project will retain operational flexibility, allowing Well No. 2A to feed directly into the distribution system when needed. Complete construction documents will be prepared for bidding, along with assistance with permitting and environmental documentation, and technical support throughout the construction phase. San Fernando anticipates completing the design and construction documents by January 2026, with a fast-tracked approach to place the new nitrate treatment system into operation as soon as possible.

Relevant Technical Expertise and System Knowledge | Civiltec has completed over 65 water master plans and more than 80 water system projects throughout Southern California, giving us a strong foundation in blending system design, pipeline hydraulics, control valve operation, electrical and SCADA integration, and nitrate compliance solutions. We are well-versed in blending operations and nitrate system optimization, which will directly benefit San Fernando’s goals for consistent nitrate control.

Proven Leadership and Project Delivery Experience | Our leadership team includes professionals with decades of experience delivering municipal water infrastructure projects. This includes extensive design experience with pipeline alignments, pump station modifications, reservoir site improvements, and blending system permitting with agencies such as the Division of Drinking Water, LADWP, Los Angeles County Flood Control District, and others.

Comprehensive In-House Resources | Our fully integrated team of civil engineers, electrical engineers, designers, surveyors, and environmental professionals allows us to provide seamless coordination across disciplines. This CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 263 of 600 July 24, 2025
enables us to efficiently deliver all aspects of the design, from preliminary alignment studies through final construction documents and construction-phase technical support.

Commitment to Partnership and Timely Delivery | Civiltec’s proven processes ensure schedule adherence and active communication throughout every phase. We prioritize close collaboration with San Fernando staff, including regular workshops, technical reviews, and early coordination with regulatory agencies to ensure design compliance and smooth permit approvals. Our understanding of San Fernando’s system allows us to hit the ground running and deliver a blending solution that is both operationally effective and cost-conscious.

Civiltec is committed to providing comprehensive design services, effective agency coordination, and responsive technical support throughout the duration of the project. We look forward to the opportunity to work closely with San Fernando staff to help achieve San Fernando’s water quality objectives, blending goals, and long-term system resiliency. Please feel free to contact me at 626-357- 0588 or [email protected] with any questions.

Sincerely,
David H Song, PE | Principal, Principal Engineer
Authority to negotiate on behalf of, and to contractually bind, the firm CIVILTEC ENGINEERING, INC.

David Song, PE
Principal, Principal Engineer
605 E. Huntington Dr., Ste. 205, Monrovia, CA 91016
(p) 626.357.0588
(e) [email protected]
Civiltec acknowledges that the proposal is valid for 90 days after the RFP submittal deadline.

Civiltec acknowledges receipt of Addendum 1 and Addendum 2.

CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 264 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
July 24, 2025
Project Understanding
San Fernando is desiring to construct a new nitrate
treatment system at the existing Well 2A site.

The Well 2A site is located at 14060 Sayre Street
in Los Angeles, CA. San Fernado has selected the
Envirogen SimPACK regenerable ion exchange
treatment system to treat water produced by Well
2A to remove nitrate contaminants and discharge
directly to the existing water system at a maximum
capacity of 2,000 gpm. The existing Well 2A
building is proposed to be expanded to house the
treatment equipment. Final bid-ready construction
plans and documents will be prepared, signed,
and stamped by California-registered professional
engineers specializing in civil, structural, electrical, controls and geotechnical disciplines. Additionally,
approvals will agencies having jurisdiction will be
obtained to ensure construction of the facility is
permitted. It is understood that final construction
documents need to be completed by January 2026.

Civiltec is also available to team with a general
contractor and Envirogen for a design-build option
for this project.

Major Project Elements
• Envirogen SimPACK Regenerable Ion
Exchange Treatment System. The SimPACK
system has been selected to treat up to 2,000
gpm of groundwater which will require 2 trains
of ion exchange vessels. Each train consists
of up to 10 vessels and the complete system
will be equipped with a briner tank with a
brine pump, and associated header piping
and valving. A second standby brine pump
is desired to be installed with this system to
eliminate disruption to the treatment process.

The system also includes PLCs and control
logic to automate and monitor the treatment
process, resin regeneration, and waste.
• Well Building Expansion. The existing well
building will be expanded to house the
treatment system. The existing available space
on the property for the expansion is limited
so the system equipment will be installed to
minimize the size of the new expansion while
also providing operators room to operate and
maintain the system. The aesthetics of the
expansion will match the existing building and
ensure the design will be structurally sound
and meet current building codes. The layout
will also consider delivery of salt and loading
the brine tank. The building expansion will
include climate control to ensure optimal
operation of the treatment system.
• Treatment Influent and Effluent Piping. The
Well 2A discharge piping will be reconfigured
to connect to the treatment influent and new
treatment effluent piping will connect back to
the water system. Piping will consist of ductile
iron pipe and also include flow control valves.
• Treatment Wastewater Line. Wastewater
generated from the treatment process will be
directed to the existing sewer main located in
the public street. Due to the direct connection
to sewer, a waste tank is not required.

Although, San Fernando may elect to include
a waste tank for operational flexibility in the
event waste discharge must be put on hold. A
sewer lateral and sewer main connection will
be established and permitted with the City of
Los Angeles.
• Nitrate and Chlorine Analyzers. Analyzers will
be installed to continuously monitor the water
quality at specific points in the process. Sample
points will be established in accordance with
the DDW permitting requirements and other
points San Fernando wishes to monitor. The
concentrations of nitrate and chlorine will be
directed to SCADA for remote monitoring and
data acquisition.
• Electrical Equipment. The existing well pump
motor (200HP) may need to upgraded to
250HP to accommodate additional treatment
system head requirements. Based on
preliminary load calculations, we anticipate
that the existing 600A, 480V, 3-Phase Metered
Service Switchboard will need to be upgraded
to 800A, 480V, 3-Phase Switchboard if the well
motor requires upsizing. We will coordinate
with Southern California Edison (SCE) to
determine necessary upgrades. SCE upgrades
may may include a new SCE transformer.

The existing motor control center, well pump
solid state starter, and portable generator
connection panel will be demolished. The
following new 480V, 3-Phase electrical
switchgear will be installed: Automatic
CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 265 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
July 24, 2025
Transfer Switch, Well Pump VFD, Motor
Control Center. Additionally, a new 25kVA
1-Phase Transformer will be installed to refeed existing lighting and chlorination system loads. A new 50kVA 1-Phase Transformer will
be installed to feed new treatment system
electrical loads.
• Communications and Controls Equipment.

Each new ion exchange treatment train
will include a main control panel that is
controlled via programmable logic controller.

Each treatment train control panel PLC
will communicate with the existing Well
2A SCADAPak PLC via Ethernet network
connection.
• Emergency Generator. A new 400kW, 60Hz,
3-Phase, 277/480V, standby generator will
be installed to feed electrical loads in the
event of utility outage. The generator will be
equipped with particulate filtering to meet
South Coast Air Quality Management District
requirements.
• Site Improvements. New grading and
drainage design will be implemented with the
addition of the new well building if necessary.

Additional site improvements include site
security and lighting improvements. The
existing driveway may need to be altered to
accommodate materials deliveries and access
to the wellhead.

Scope of Services
Based on our project understanding and
professional experience, we have identified the
following scope of services.

Phase 1: Project Management

1. Kick-off Meeting
A kick-off meeting will be scheduled with San
Fernando and key members from the Project Team
to introduce members, define roles, and formalize
lines of communication and reporting, as well as
present the Work Plan that will discuss project
information, standards, goals, schedules, potential
conflicts and issues, expectations, and approach
for evaluation and execution. We will request any
records, data, and/or documents pertaining to the
project. A memorandum of understanding will be
prepared that will present the project goals and
plan for implementation of the engineering, design
and permitting elements.

2. Progress Meetings, Workshops and Agency
Meetings
Meetings will be conducted with San Fernando
subsequent to the submittal and review of the
Preliminary Design Report, 60%, and 90% design
milestones and formalized with an agenda and
meeting minutes to review design elements,
permitting status, costs and constraints. Informal
meetings will be scheduled as necessary to review
the progress of the project, design approach,
issues, and special considerations. A meeting will
also be held to discuss the CEQA Draft Categorical
Exemption. Additional meetings will be scheduled
with the City of Los Angeles Building and Safety
Department and the Division of Drinking Water to
inform them of the project, obtain requirements
for approvals, address any concerns, and ensure
permits are secured.

3. Project Management
Project management tasks include but are not
limited to developing and maintaining schedules,
managing personnel and deliverables, preparation
of invoicing, and ensuring stakeholder satisfaction.

A baseline project schedule will be prepared in MS
Project that includes all tasks outlined in the Scope
of Services and meetings. The Work Plan will be
updated and submitted on a regular basis. Monthly
reports will be submitted with each invoice detailing
progress, updated schedules, and budget expended
and remaining by task.

4. Quality Assurance/Quality Control
Prepare a QA/QC plan that details reviews by senior
members of the team. QA/QC reviews will be
performed through this task on all documents and
plans that includes, but not limited to, calculations,
reports, memorandums, plans, specifications,
estimates, and correspondence. These reviews will
be set at minor and major milestones to ensure
accurate presentation of the data, design intent, plans and documents. A value engineering review will also
be performed to determine the most cost-effective
facility construction and operations are proposed.

CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 266 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
July 24, 2025
Phase 2: Data Gathering and Site Evaluation

1. Obtain and Review Existing Data
Civiltec will obtain record data that includes, but
not limited to, existing utilities, boundary mapping,
logs, reports, plans, photos, and environmental
records. We will review the data to extract relevant
information related to the project to assist with
developing the criteria and design of the project.

2. Topographic Survey
Civiltec will perform a detailed topographic survey
for the site to identify existing above ground features and utility markings. Above ground features may
include, but not limited to, site improvements,
structures, electrical equipment, concrete features,
pavement, discharge piping, valves, poles, signposts,
landscaping, drainage features, walls, and fencing.

3. Field Visits
Civiltec will visit the site to assess existing
conditions that may impact the proposed facilities
and verify the information presented in the record
data and the topographic survey. We will document
any existing facilities that conflict or is absent
from the record data. We will evaluate existing
conditions to determine if there are any potential
issues or conflicts. Special attention will be taken
with documenting the existing water and power
distribution and existing controls.

4. Base Map
Civiltec will combine the topographic information
obtained from the field survey and investigation,
public right-of-way maps, property lines, and utility
information gathered through research to prepare
a base map for the project limits.

5. Geotechnical Investigation
Civiltec will team with Converse Consultants to
perform the geotechnical investigation, analysis,
and report. Conduct a field reconnaissance to
assess surface conditions and mark boring location.

Two boring samples 25 feet in depth are proposed.

Borings will be needed for design recommendations
of the building footprints and temporary
excavations. Samples will be taken to the laboratory
for testing. A report will be prepared summarizing
the site conditions, geologic hazards, and seismicity
including site-specific seismic coefficients in
accordance with ASCE 7-16 and the latest California
Building Code. Recommendations will be provided
for over-excavation, subgrade preparation, soil
suitability, bedding and backfill, foundations, and
temporary excavations. The report will be stamped
and signed by California registered professional
geotechnical engineer.

Phase 3: Preliminary Design Phase

1. Preliminary Design Report (30% Submittal)
Civiltec will prepare a draft Preliminary Design
Report (PDR) that details the necessary analysis
for installation of the treatment system, including
calculations, investigations, evaluations, and
significant findings from studying all relevant data,
records and documentation. It will also include a
conceptual 30% design. The PDR will include plan
drawings of the preliminary treatment equipment
layouts, treatment influent and effluent piping,
waste piping, valving, nitrate/chlorine analyzers,
building structural and architectural, and electrical,
instrumentation, controls, and site improvements
design, and construction cost estimates. The report
will be organized into sections that will consist of
the following:

1. Section 1: Introduction and Background.

Present the scope of the report, general
background of the project, description of the
Phase 1 Deliverables
Deliverables will be available on hard copy and
electronic format in all applicable file formats.
• Project schedule
• Meeting agendas and minutes
• Work Plan
• Monthly status report
• QA/QC Plan
Phase 2 Deliverables
Deliverables will be available on hard copy and
electronic format in all applicable file formats.
• Record data
• Topographic survey and utility bas map
• Geotechnical report
CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 267 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
July 24, 2025
existing site, and treatment objectives.

2. Section 2: Treatment Equipment Design
Criteria. Detail the general design criteria of
the Envirogen SimPACK treatment system
and all pieces of equipment that comes with
the packaged system. We will also discuss the
constraints of the site and the layout of the
treatment equipment within the expansion of
the existing well building. Provide preliminary
design discussions regarding the treatment
influent and effluent piping configuration and
waste piping connections.

3. Section 3: Structural. Summarize soil and
seismic parameters from the geotechnical
analysis and design recommendations for the
foundations and anchorage supporting the
building, treatment vessels and brine tank.

Prepare structural calculations for the building
and treatment equipment anchorage.

4. Section 4: Site Improvements. Review grading
and drainage requirements to ensure no
ponding occurs due to the building expansion.

Discuss improvements to site security and
lighting upgrades. Incorporate any requirements
from the City of Los Angeles Building and Safety
Departments due to the partial redevelopment
of the site if any.

5. Section 5: Hydraulic Analysis. Prepare
hydraulic calculations for proper pipe sizing
when discharging a maximum of 2,000 gpm.

Prepare hydraulic calculations to determine
the headloss of the treatment system and its
effect on the performance of Well 2A. Plot the
system curve to the pump curve to determine
the approximate total dynamic head of Well
2A when flowing the maximum capacity of the
treatment system at 2,000 gpm.

6. Section 6: Electrical, Instrumentation and
Controls. Describe the primary components
of the electrical system, instrumentation and
electrical load calculations. Confirm if the
existing switchgear includes sufficient capacity
to operate the existing facility and proposed
treatment system. Detail the approach for
inclusion of an emergency generator to back up
the treatment plant and Well 2A and automatic
load transfer scheme. This section will also
include a motor drive cost-benefit analysis to
evaluate an energy savings approach as well
as consideration for an HVAC unit for the VFD
panel.

7. Section 7: Cost Estimate and Construction
Schedule. Prepare a preliminary engineer’s
cost estimate for construction appropriately
itemized to assist with the bid schedule. Include
a preliminary construction schedule for each
phase of construction. Major construction
phases will include but not limited to submittals,
materials procurement, underground utilities,
piping, valving, instrumentation, treatment
equipment, building, power and controls
equipment and site improvements.

8. Appendices. Appendices to be included, but not
limited to, a rendering of the proposed building,
composite utility base map, preliminary list of
drawings and technical specification sections,
30% design plan sheets for civil, structural,
architectural, mechanical, and electrical
disciplines, 30% design plan sheets for site
improvements and piping & instrumentation
diagrams (P&ID).

Phase 4: Final Design Phase
Drawings will be prepared in AutoCAD Version
2025, on 24-inch by 36-inch plan sheets in scale
appropriate for the project. Submittals will be
provided at the 60%, 90% and 100% levels.

Plans will include a title, general notes, civil,
mechanical, structural, architectural, electrical, and
instrumentation and control sheets. Each discipline
will include plan views, sections, and details as
appropriate for clear direction of construction.

Each submittal will also include San Fernando
standard front ends, technical specifications and
an engineer’s cost estimate. Following each design
submittal, a meeting will be scheduled with San
Fernando to review and obtain comments.

Phase 3 Deliverables
Deliverables will be available on hard copy and
electronic format in all applicable file formats.
• PDR
• Meeting agenda and minutes
CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 268 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
July 24, 2025

1. 60% Design
The 60% design drawings will include topography
map, location and sizes of all above and below
grade facilities and utilities, layout of the proposed
treatment system and building floor plan, piping,
valving, instrumentation, electrical and controls
equipment, and generator. The 60% submittal will
include title sheet with sheet index, plan, section,
and detail sheets for major elements of mechanical
structural, architectural, and electrical disciplines,
and P&ID sheets. A detailed hydraulic profile of
the existing and new facilities will be included.

The drawings will also include control schematics,
conduit, wiring, panel and lighting fixture schedules,
block and loop diagrams, and panel layouts. Any
applicable San Fernando and other public agency
standard details will be incorporated into the
drawings. The 60% submittal will also include the
technical specifications and preliminary frontend documents. A cost estimate will be prepared for construction and operations and maintenance
in accordance with industry standards. We will
schedule a design workshop with San Fernando staff
for a presentation of the project design, completion
of tasks and schedule for future tasks.

2. 90% Design
Prepare detailed design plans for construction based
on comments from the 60% design and workshop.

The 90% design submittal will include substantial
completion of the drawings in all disciplines. At a
minimum, the following list of drawings will be
included in the 90% submittal.

1. Title Sheet

2. General Notes Sheet

3. Sheet Index, Abbreviations, and Legend

4. Plant Process Flow Diagram

5. Hydraulic Profile Sheet

6. Overall Site Plan and SimPACK Layout

7. Demolition Plan

8. Site Improvement and Topographic Map

9. Grading and Drainage Plan

10. Yard Piping Plan

11. Yard Piping Sections

12. Yard Piping Details

13. Ion Exchange Vessel Plan and Elevations

14. Brine Tank Plan and Elevation

15. Brine Pump Plan

16. Brine Pump Sections

17. Architectural General Notes

18. Architectural - Treatment Building Floor Plan

19. Architectural - Treatment Building Elevations

20. Architectural - Treatment Building Elevations

21. Architectural - Treatment Building Roof Plan

22. Architectural - Treatment Building Sections

23. Architectural - Door Schedules and Details

24. Architectural - Building Door and Opening
Details

25. Architectural - Building Wall Sections

26. Architectural - Detail

27. Architectural - Detail

28. General Structural Notes, Abbreviation and
Legend

29. Structural Observation and Special Inspection

30. Building Foundation Plan and Floor Plan

31. Building Structural Roof Framing Plan

32. Building Structural Elevations & Section

33. Structural Details

34. Structural Details

35. Generator Foundation Plan and Section

36. Brine Tank and Brine Pump Skid Foundation
Plan and Section and Anchor Details

37. Structural Details-Miscellaneous

38. Mechanical -Treatment Building Plumbing and
HVAC Plan

39. Mechanical - HVAC Details

40. General Electrical Notes, Abbreviations, and
Legend

41. Electrical Demolition Plan

42. Single Line Diagram and Load Schedules

43. Electrical Overall Site Plan

44. Power and Instrumentation Plan

45. Lighting and Grounding Plan

46. Connection Diagram – Sheet 1

47. Connection Diagram – Sheet 2

48. Conduit Block Diagram – Sheet 1

49. Conduit Block Diagram – Sheet 2

50. Electrical Details

51. P&ID Notes, Abbreviations, and Legend

52. P&ID IX-1 Treatment Big Filters

53. P&ID IX-1 Treatment Vessels – Sheet 1

54. P&ID IX-1 Treatment Vessels – Sheet 2

55. P&ID IX-1 Treatment Vessels – Sheet 3

56. P&ID IX-1 Treatment Brine System

57. P&ID IX-1 Treatment Waste System

58. P&ID IX-2 Treatment Big Filters

59. P&ID IX-2 Treatment Vessels – Sheet 1
CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 269 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
July 24, 2025

60. P&ID IX-2 Treatment Vessels – Sheet 2

61. P&ID IX-2 Treatment Vessels – Sheet 3

62. P&ID IX-2 Treatment Brine System

63. P&ID IX-2 Treatment Waste System
The 90% submittal will also include the substantially
complete technical specifications, front-end
documents finalized in each section that include
the Notice to Inviting Bids, Instruction to Bidders,
Bid Form, Agreement, General Conditions, Special
Conditions, and required forms. Updates will be
made to the cost estimate to reflect the 90% design
documents. We will schedule a design workshop
with San Fernando staff for a presentation of the
project design, completion of tasks and schedule
for future tasks.

3. Constructability Review
Perform a constructability review of the proposed
facilities on the 90% design submittal. Identify
any issues with constructability and include in the
presentation for the design workshop. Provide
solutions to mitigate these issues and apply to the
design plans and construction documents.

4. 100% Design
Prepare the final PS&E package based on comments
from the 90% design and workshop and ensure
incorporation of conditions from all permits. All
plans and documents will be signed and stamped by
a California registered professional in each relevant
discipline. The PS&E package is to be considered
ready for bidding.

Phase 5: Permitting and CEQA

1. Permitting
All applicable permits will be researched,
applications and relevant documentation prepared
and submitted. Meetings will be scheduled
and conducted with the approving agencies as
necessary. The following permits will be included as
part of a Permit Plan.
• Los Angeles Building and Safety. The project
site is located within the City of Los Angeles. A
building and safety permit is required for the
extension of the existing building. Approval will
also be required from the mechanical, electrical
and plumbing divisions.
• Los Angeles Public Works. Permits must be
obtained for the sewer connection to the City of
Los Angeles sewer main. An S-Permit is needed
for the sewer connection and a U-Permit is
needed for excavation within public right-ofway.
• DDW. A permit amendment is required for the
incorporation of the treatment facility to the
existing well site.
• SCAQMD. A new operating permit must be
obtained for the emergency generator.

2. CEQA Categorical Exemption
Civiltec will team with Meridian Consultants
in preparing environmental documentation
to support compliance with the California
Environmental Quality Act (CEQA). The Project
Team will work with San Fernando, acting as the
Lead Agency, to confirm the project’s eligibility for
a Class 3 Categorical Exemption, which applies to
small new construction projects. The tasks include
preparing an initial Administrative Draft Categorical
Exemption (CatEx) Findings document based on
project data and technical studies, ensuring that all
exemption criteria and exceptions are addressed.

After review and acceptance by San Fernando, the
document will be revised and finalized for official
adoption and filing.

Phase 4 Deliverables
Deliverables will be available on hard copy and
electronic format in all applicable file formats.
• Plans, Specifications and Estimates
• Response to comments at each milestone
• Constructability assessment presentation
Phase 5 Deliverables
Deliverables will be available on hard copy and
electronic format in all applicable file formats.
• Permit applications
• Approved permits
• DWSAP Report
• Categorical Exemption
CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 270 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
July 24, 2025
Phase 6: Bid Phase Services

1. Pre-Bid Walkthrough
Prepare an agenda and minutes for the pre-bid
walkthrough and conduct the on-site meeting in
person presenting the project elements, special
considerations, and general conditions of the
contract. Answer any questions from bidders at the
meeting.

2. Bid RFIs and Addenda
Obtain and respond to bidder written RFIs during
the bidding period. Prepare addenda submitted to
San Fernando for review and approval. Addenda to
be issued to the contractors by San Fernando.

3. Bid Evaluation
Evaluate the submitted bidding documents by
each contractor. Review for conformance and
ensure all documentation is in adherence with
the requirements of the bid. Verify unit costs and
bid item totals equate to the total overall cost
submitted. Provide recommendations for the
selected contractor.

4. Pre-Construction Meeting
Prepare an agenda and minutes for the preconstruction meeting and conduct the on-site meeting in person presenting the project elements,
contract requirements, and any changes during
bidding. Answer any questions from the contractor
at the meeting in writing.

Phase 7: Construction Phase Services

1. Shop Drawing Review
Review all shop drawings and material submittals
within the timeframe specified in the contract.

2. RFIs
Review and provide written responses to all RFIs
submitted by the contractor. Provide clarifications
to the plans and specifications. Prepare sketches
are revisions to the plans and specifications as
necessary.

Phase 6 Deliverables
Deliverables will be available on hard copy and
electronic format in all applicable file formats.
• Pre-bid meeting agenda and minutes
• Response to RFIs and bid addenda
• Bid result recommendation
• Pre-construction meeting agenda and
minutes
Phase 7 Deliverables
Deliverables will be available on hard copy and
electronic format in all applicable file formats.
• RFI responses
• Shop drawing reviews
CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 271 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
July 24, 2025
CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 272 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
July 24, 2025
CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 273 of 600 7/23/25,11:56 AM View/Print Label
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UPS Access PoinF”
MICHAELS STORE # 3059
729 E HUNTINGTON DR
MONROVIA CA 91016-3613

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CONTRACT NO. 2424
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 274 of 600

SAN FERNANDO
WELL NO. 2A NITRATE TREATMENT SYSTEM, PROJECT NO. 7630
Well No. 2A Nitrate Treatment System, Project No. 7630City of San FernandoPM25041T&M NTE (25CA)Date: July, 24, 2025 PIC SrE PrEE SrSE SE PT SM 2PS
$ 290.00 $ 275.00 $ 250.00 $ 195.00 $ 180.00 $ 145.00 $ 210.00 $ 295.00 (x1.15) (x1.15) Phase 1 - Project Management 50 24 28 4 4 0 0 0 $ - $ - - $ $ 29,600.00 Task 1 - Kick-off Meeting 6 4 4 4 4 $ 5,340.00
Task 2 - Progress Meetings, Workshops and Agency Meetings 16 8 12 $ 9,840.00 Task 3 - Project Management 24 $ 6,960.00Task 4 - Quality Assurance/Quality Control 4 12 12 $ 7,460.00 Phase 2 - Data Gathering and Site Evaluation 10 4 8 20 44 0 4 28 29,130.00 $ $ - $ 650.00 $ 56,700.00 Task 1 - Obtain and Review Existing Data 4 4 8 $ 3,720.00Task 2 - Topographic Survey 4 28 $ 500.00 $ 9,600.00 Task 3 - Field Visits 4 4 4 4 4 $ 150.00 $ 4,910.00
Task 4 - Base Map 8 40 $ 8,760.00
Task 5 - Geotechincal Investigation 2 $ 29,130.00 $ 29,710.00 Phase 3 - Preliminary Design Phase 8 32 32 40 80 0 0 0 $ - $ - - $ $ 41,320.00 Task 1 - Preliminary Design Report (30% Submittal) 8 32 32 40 80 $ 41,320.00 Phase 4 - Final Design Phase 22 88 88 150 300 0 0 0 $ - $ - - $ $ 135,830.00 Task 1 - 60% Design 8 32 32 60 120 $ 52,420.00Task 2 - 90% Design 8 32 32 60 120 $ 52,420.00Task 3 - Constructability Review 2 8 8 $ 4,780.00Task 4 - 100% Design 4 16 16 30 60 $ 26,210.00 Phase 5 - Permitting and CEQA 20 0 0 28 0 40 0 0 $ - $ 56,700.00 $ - $ 73,760.00 Task 1 - Permitting 16 28 40 $ 15,900.00
Task 2 - CEQA 4 $ 56,700.00 $ 57,860.00
Phase 6 - Bid Phase Services 16 12 12 0 0 0 0 0 $ - $ - - $ $ 10,940.00 Task 1 - Pre-Bid Walkthrough 4 $ 1,160.00
Task 2 - Bid RFIs and Addenda 4 8 8 $ 5,360.00Task 3 - Bid Evaluation 4 $ 1,160.00 Task 4 - Pre-Construction Meeting 4 4 4 $ 3,260.00
Phase 7 - Construction Phase Services 16 24 28 32 32 0 0 0 $ - $ - - $ $ 30,240.00 Task 1 - Shop Drawing Review 8 12 16 32 32 $ 21,620.00
Task 2 - RFIs 8 12 12 $ 8,620.00
HOURS 142 184 196 274 460 40 4 28 1328
BUDGET $ 41,180.00 $ 50,600.00 $ 49,000.00 $ 53,430.00 $ 82,800.00 $ 5,800.00 $ 840.00 $ 8,260.00 $ 29,130.00 $ 56,700.00 $ 650.00 $ 378,390.00 TOTAL
COST Scope of Work
HOURS Geotech
Converse Reimb.

Expenses
CEQA
Meridian
PIC = Principal Engineer (PE) SrE = Senior Engineer (PE) SrPM = Sr. Project ManagerPrEE = Principal Electrical Engr. (PE) PM = Project Manager SrPE = Sr. Project Engineer (PE)PE = Project Engineer (PE) SrD = Senior Designer SrSE = Sr. Staff Engineer (EIT)SE = Staff Engineer (EIT) D = Designer D/CAD = Designer/CAD OperatorCAD = CAD Operator JrE = Jr. Engineer (Intern) PT = Planning TechnicianAdmin = Admin. Asst./Clerical CO = Construction Observer SM = Survey Manager (PLS)2PS = Two Person Survey Crew SLS = Staff Land Surveyor (PLS) ST = Survey Technician PREPARED BY: CIVILTEC ENGINEERING, INC. PAGE 1 OF 1
CONTRACT NO. 2424
EXHIBIT "C"
September 2, 2025 Special & Regular Mtg