San Fernando City Council
September 2, 2025

Staff Contact Kanika Kith, Interim City Manager
7 CITY OF SAN FERNANDO

CITY COUNCIL

MEETING AGENDA
SPECIAL MEETING – 5:15 PM\
REGULAR MEETING – 6:00 PM
TUESDAY, SEPTEMBER 2, 2025

CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CA 91340
Please visit the City’s YouTube channel to live stream and watch previously recorded City Council meetings, which is also available with Spanish subtitles at:
https://www.youtube.com/c/CityOfSanFernando
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including in-person translation services, or other services please call the City Clerk Department at (818) 898-1204 or email at [email protected] at least 2 business days prior to the meeting.

CALL TO ORDER - SPECIAL MEETING 5:15 P.M. (CLOSED SESSION)

ROLL CALL

APPROVAL OF SPECIAL MEETING AGENDA (CLOSED SESSION)

PUBLIC STATEMENTS FOR SPECIAL MEETING (CLOSED SESSION)
There will be a three (3) minute limitation for each member of the audience who wishes to make comments relating to City Business. Anyone wishing to speak, please fill out the blue form located at the Council Chambers entrance and submit it to the City Clerk. When addressing the City Council, please speak into the microphone and voluntarily state your name and address.

RECESS TO CLOSED SESSION
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 – PUBLIC EMPLOYMENT/EMPLOYEE APPOINTMENT:

Title: City Manager
September 2, 2025 Special & Regular Mtg Page 1 of 600

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – September 2, 2025

RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION

REGULAR MEETING - PUBLIC PARTICIPATION OPTIONS

WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando

SUBMIT PUBLIC COMMENT IN PERSON
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.

SUBMIT PUBLIC COMMENT VIA EMAIL
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting, to ensure distribution to the City Council prior to consideration of the agenda. Comments received via email will be distributed to the City Council and made part of the official public record of the meeting.

CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE MEETING Members of the public may call-in between 6:00 p.m. and 6:15 p.m. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.

Call-in Telephone Number: (669) 900-6833
Meeting ID: 833 6022 0211
Passcode: 924965
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled, until it is your turn to speak and limited to three minutes.

CALL TO ORDER - REGULAR MEETING 6:00 P.M. (OPEN SESSION)

ROLL CALL

TELECONFERENCING REQUESTS/DISCLOSURE
Recommend consideration of requests received for remote teleconference meeting participation made by members of the City’s legislative bodies, as permitted under the provisions of Assembly Bill (AB) 2449, Government Code Section 54953, and the City of San Fernando adopted Resolution No. 8215, effective March 1, 2023.

September 2, 2025 Special & Regular Mtg Page 2 of 600

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – September 2, 2025

PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz

APPROVAL OF REGULAR MEETING AGENDA
Recommend that the City Council approve the agenda as presented and move that all ordinances presented tonight be read in title only as authorized under Government Code Section 36934.

PRESENTATIONS
A. INFORMATIONAL PRESENTATION FROM METROPOLITAN WATER DISTRICT CHAIR ADAN ORTEGA
B. ANNUAL PROCLAMATION
• NATIONAL HISPANIC HERITAGE MONTH – SEPTEMBER 15, 2025 TO OCTOBER 15, 2025

DECORUM AND ORDER
The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council (SF Procedural Manual). Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting, may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.

PUBLIC STATEMENTS
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.

Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting to ensure distribution to the City Council and made part of the official public record of the meeting.

Members of the public may provide a live public comment by calling in between 6:00 p.m. and 6:15 p.m. CALL-IN INFORMATION: Telephone Number: (669) 900-6833; Meeting ID: 833 6022 0211; Passcode: 924965

CONSENT CALENDAR
Items on the Consent Calendar are considered routine and may be disposed of by a single motion to adopt staff recommendation. If the City Council wishes to discuss any item, it should first be removed from the Consent Calendar.

September 2, 2025 Special & Regular Mtg Page 3 of 600

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – September 2, 2025

1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. June 2, 2025 – Special & Regular CC Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER Recommend that the City Council adopt Resolution No. 25-091 approving the Warrant Register. 3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL

PRIORITIES
Recommend that the City Council receive and file the status report for FY 2024-2025 Enhancements, Capital Projects, and City Council Priorities, and provide direction, as appropriate.
4) CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH ALZHEIMER’S LOS ANGELES TO PROVIDE EDUCATION AND RESOURCES RELATED TO ALZHEIMER’S DISEASE

AND OTHER DEMENTIAS
Recommend that the City Council:
a. Approve a Memorandum of Understanding with Alzheimer’s Los Angeles (Contract No. 2422) to provide education and resources related to Alzheimer’s Disease and other dementias; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the agreement.
5) CONSIDERATION TO APPROVE A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT WITH THE LANGUAGE PROS FOR LANGUAGE SERVICES
Recommend that the City Council:
a. Approve a First Amendment to the Professional Services Agreement with The Language Pros (Contract No. 2328(a)) to increase the compensation up to $40,000 per fiscal year, and extend the term to June 30, 2026, with an option to extend for four one-year terms; and b. Authorize the City Manager, or designee, to make non-substantive changes and execute the amendment and all related documents.
6) CONSIDERATION TO ADOPT A RESOLUTION ACCEPTING THE DEPARTMENT OF ALCOHOLIC

BEVERAGE CONTROL ALCOHOL POLICING PARTNERSHIP GRANT FUNDS TO SUPPORT THE SAN FERNANDO POLICE DEPARTMENT’S UNDER-AGE ALCOHOL PURCHASE PREVENTION PROGRAM, AND ADOPT A RESOLUTION TO APPROPRIATE THE FUNDS FOR FISCAL YEAR 2025- 2026 ADOPTED BUDGET
Recommend that the City Council:

September 2, 2025 Special & Regular Mtg Page 4 of 600

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – September 2, 2025

a. Adopt Resolution No. 8407 authorizing the City Manager to execute Standard Agreement No. 25-APP40 (Contract No. 2423), accepting Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant Funds in the amount of $75,000, to support the San Fernando Police Department’s under-age alcohol purchase prevention program aimed to reduce underage drinking, reduce youth access to alcoholic beverages through the education of alcohol licensees, and enforcement intervention; and b. Adopt Resolution No. 8408 amending the budget for Fiscal Year 2025-2026 to appropriate the grant revenues and expenses.
7) CONSIDERATION TO AWARD A PROFESSIONAL SERVICES AGREEMENT TO CIVILTEC ENGINEERING INC. FOR ENGINEERING DESIGN SERVICES OF WELL 2A NITRATE TREATMENT SYSTEM
Recommend that the City Council:
a. Award a Professional Services Agreement to Civiltec Engineering Inc. (Contract No. 2424) in amount not to exceed $378,390, to provide Professional Engineering Design Services for the Development of a new Well 2A Nitrate Treatment System; b. Authorize the City Manager to approve a contingency up to an amount not to exceed 15% of the contract price for any unforeseen conditions or change in work related to the contract; and
c. Authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement.
8) CONSIDERATION TO APPROVE A THIRD AMENDMENT TO A CONTRACT SERVICES AGREEMENT WITH ENVIROGEN TECHNOLOGIES, INC. FOR A PROPRIETARY ION EXCHANGE NITRATE REMOVAL TREATMENT SYSTEM AT CITY’S GROUNDWATER WELL 2A Recommend that the City Council:
a. Approve a Third Amendment to the Contract Services Agreement with Envirogen Technologies, Inc. (Contract No. 1920(d)) in an amount not-to-exceed the aggregate sum of $2,600,000, for the purchase of a proprietary 2,000 gallons per minute Ion Exchange Nitrate Removal System at Well 2A;
b. Approve, as authorized under San Fernando Municipal Code Sections 2-804, 2-801(a)(1) and 2-801(b) of the San Fernando purchasing ordinance, to waive formal purchasing requirements to purchase special equipment and/or sole source purchases needed to be compatible with existing equipment to perform complex or unique functions; and c. Authorize the City Manager, or designee, to execute the Amendment, subject to any non-substantive corrections or clarifications in consultation with the City Attorney.

September 2, 2025 Special & Regular Mtg Page 5 of 600

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – September 2, 2025

9) CONSIDERATION TO APPROVE THE CITY’S 2025 CROSS-CONNECTION CONTROL PLAN AND

ADOPT A RESOLUTION ADOPTING THE CONTROL PLAN AS REQUIRED BY THE STATE WATER

RESOURCES CONTROL BOARD
Recommend that the City Council:
a. Approve the City’s 2025 Cross Connection Control Plan; and b. Adopt Resolution No. 8400 adopting the City’s Cross-Connection Control Plan as required by the State Water Resources Control Board to ensure the protection of the public potable water supply from the risk of contamination or pollution due to cross connections.

PUBLIC HEARING
10) A CONTINUED PUBLIC HEARING TO CONSIDER AND APPROVE INTRODUCTION FOR FIRST READING OF AN ORDINANCE AMENDING CHAPTER 90 (TRAFFIC AND VEHICLES) OF THE SAN

FERNANDO MUNICIPAL CODE TO IMPLEMENT A RESIDENTIAL PARKING PERMIT PROGRAM Recommend that the City Council:
a. Conduct a Public Hearing; and
b. Pending public testimony, approve introduction for first reading Ordinance No. 1736 in title only, and waive further reading “An Ordinance of the City Council of the City Of San Fernando, California, amending Chapter 90 (Traffic And Vehicles) of the San Fernando Municipal Code to implement a Residential Parking Permit Program”. 11) A PUBLIC HEARING TO CONSIDER AND ADOPT A RESOLUTION ESTABLISHING THE

ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2025-2026, AND ADOPT A RESOLUTION APPROPRIATING THE FUNDS Recommend that the City Council:
a. Conduct a Public Hearing;
b. Pending public testimony, adopt Resolution No. 8405 approving and establishing the allocation of Community Development Block Grant Funds for Fiscal Year 2025-2025; c. Authorize the City Manager, or designee, to submit documentation conveying the City Council’s Resolution to the Los Angeles County Community Development Authority for approval; and
d. Adopt Resolution No. 8411 amending the Fiscal Year 2025-2026 Adopted Budget to appropriate the grant revenues and expenses.

September 2, 2025 Special & Regular Mtg Page 6 of 600

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – September 2, 2025

ADMINISTRATIVE REPORTS
12) DISCUSSION AND CONSIDERATION FOR EMERGENCY APPROVAL OF A CONTRACT SERVICES

AGREEMENT WITH GENERAL PUMP COMPANY FOR THE REHABILITATION OF POTABLE WATER PRODUCTION WELL 2A
Recommend that the City Council find the following by 4/5 vote:
a. Find that emergency conditions persist in that there remains a clear and present danger requiring immediate action to prevent or mitigate the loss or impairment of life, health, property or essential public service;
b. Approve without formal competitive bidding, the attached emergency Contract Services Agreement with General Pump Company (Contract No. 2411) for the rehabilitation of potable water production at Well 2A, in an amount not to exceed $620,157.60. Pursuant to Public Contract Code Sections 1102 and 22050 as well as San Fernando Municipal Code Section 2-804, find that an emergency warranting the waiver of formal competitive bidding exists justifying the award of the above referenced Contract Services Agreement to General Pump Company to restore water supply and prevent water service disruptions; and c. Authorize the City Manager, to execute the same on behalf of the City subject to such non-substantive and clarifying edits as may be warranted in consultation with the City Attorney.
13) DISCUSSION AND CONSIDERATION ON WHETHER RESOLUTIONS BE INCORPORATED INTO

THE EXISTING CITY RECOGNITION REQUEST PROCESS AND DETAILS ON POTENTIAL DESIGN

OPTIONS FOR CERTIFICATES
Recommend that the City Council provide directions on the following:
a. Whether to update the City’s Recognition Request Policy and Procedure to include Resolutions as an additional form of recognition; and
b. Whether to explore design upgrade options for proclamations and certificates, including cost considerations.
14) DISCUSSION AND CONSIDERATION REGARDING AN UPDATE ON EXPLORING FACILITY OPTIONS FOR COLLABORATION WITH THE MEXICAN CONSULATE TO HOST “CONSULATE ON WHEELS PROGRAM” EVENT
Recommend that the City Council:
a. Receive and discuss an update on collaboration with the Mexican Consulate on providing Consulate on Wheels services in San Fernando; and
September 2, 2025 Special & Regular Mtg Page 7 of 600

SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – September 2, 2025

b. Provide direction on the selection of a facility to host the Mexican Consulate’s “Consulate on Wheels” Services in October 2025, including consideration of the San Fernando Aquatic Center conference room or the San Fernando Recreation Park Multi-Purpose Room. 15) DISCUSSION ON THE CITY’S EFFORTS TO ADDRESS HOMELESSNESS This item was agendized by Councilmember Joel Fajardo.
16) DISCUSSION AND CONSIDERATION TO FORM AD HOC COMMITTEES FOR CONTRACT

MANAGEMENT OF STREET SWEEPING AND TREE TRIMMING/ARBORIST SERVICES This item was agendized by Councilmember Joel Fajardo.
17) DISCUSSION AND DIRECTION REGARDING CONSOLIDATING SAN FERNANDO CITY COUNCIL

ELECTIONS WITH THE STATEWIDE PRIMARY ELECTIONS
This item was agendized by Mayor Mary Mendoza.
18) DISCUSSION AND CONSIDERATION REQUESTING AN OVERVIEW AND DESCRIPTION ON THE

CITY GRAFFITI PROGRAM
This item was agendized by Councilmember Patty Lopez.

STAFF COMMUNICATION INCLUDING COMMISSION UPDATES

GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES ADJOURNMENT The meeting will adjourn to its regular meeting on September 15, 2025.

AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Dated: _________________ at: ____________
Signed By: _____________________________
Agendas and complete Agenda Packets (including staff reports and exhibits related to each item) are posted on the City’s `Internet website www.sfcity.org. These are also available for public reviewing prior to a meeting in the City Clerk Department. Any public writings distributed by the City Council to at least a majority of the Councilmembers regarding any item on this regular meeting agenda will also be made available at the City Clerk Department at City Hall located at 117 Macneil Street, San Fernando, CA, 91340 during normal business hours. In addition, the City may also post such documents on the City’s website at www.sfcity.org. In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including auxiliary aids or services please call the City Clerk Department at (818) 898-1204 or [email protected] at least 48 hours prior to the meeting.

September 2, 2025 Special & Regular Mtg Page 8 of 600

PRESENTATIONS -

ANNUAL RECOGNITIONS
September 2, 2025 Special & Regular Mtg Page 9 of 600
This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 10 of 600

`

NATIONAL HISPANIC HERITAGE MONTH
SEPTEMBER 15, 2025 – OCTOBER 15, 2025
the City of San Fernando recognizes National Hispanic Heritage Month by celebrating and honoring the rich histories, cultural traditions and significant contributions of our Hispanic American communities;
this month-long celebration recognizes the valuable contributions made by residents of Hispanic descent to all aspects of American life, including leadership in public service, business, the arts, education and civil rights;
Hispanic Heritage Month provides a special opportunity for teachers, schools, as well as public and private organizations, to focus on the many Hispanic Americans whose lives have shaped our common history and heritage and continue to enrich our Nation’s character, shape our common future, and strengthen America’s promise;
Hispanic Heritage Month, whose roots go back to 1968, begins each year on September 15, the anniversary of independence of five Latin American countries: Costa Rica, El Salvador, Guatemala, Honduras, Nicaragua;
México and Chile also celebrate their independence during Hispanic Heritage Month, on September 16th and September 18th, respectively; National Hispanic Heritage Month is observed from September 15th to October 15th to recognize the contributions made by Hispanic and Latin Americans in the United States, and celebrate their heritage and culture; and
fostering a welcoming environment for all individuals, regardless of race, ethnicity, or place of origin, enhances San Fernando’s cultural, economic growth, global competitiveness, and overall prosperity for current and future generations.
does hereby proclaim “NATIONAL HISPANIC HERIGTAGE MONTH” in the City of San Fernando and encourages the community to learn about and celebrate the generations of Hispanic and Latin American who have positively influenced and enriched our nation and society.

September 2, 2025 Special & Regular Mtg Page 11 of 600
This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 12 of 600
September 2, 2025 Special & Regular Mtg Page 13 of 600
This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 14 of 600
September 2, 2025 Special & Regular Mtg Page 15 of 600
This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 16 of 600

CITY OF SAN FERNANDO

CITY COUNCIL

MINUTES
SPECIAL MEETING – 5:30 P.M
REGULAR MEETING – 6:00 P.M.

MONDAY, JUNE 2, 2025

CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
CALL TO ORDER/ROLL CALL – SPECIAL MEETING 5:30 P.M. (CLOSED SESSION) Mayor Mary Mendoza called the Special Meeting to order at 5:30 p.m.

Present:

Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: City Manager Nick Kimball and City Attorney Richard Padilla

Absent: None

APPROVAL OF AGENDA
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve the agenda. The motion carried, unanimously.

PUBLIC STATEMENTS None
RECESS TO CLOSED SESSION (5:31 P.M.)
By consensus, Councilmembers recessed to Closed Session.

A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 – INFORMAL PUBLIC

EMPLOYEE PERFORMANCE EVALUATION PER CITY MANAGER EMPLOYMENT CONTRACT Title: City Manager

RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION September 2, 2025 Special & Regular Mtg Page 17 of 600

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting June 2, 2025

City Attorney stated that there was no reportable action as a result of the Closed Session meeting of June 2, 2025.

The City Council recessed the Closed Session meeting at 6:03 p.m.

CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Mary Mendoza called the regular meeting to order at 6:04 p.m.

Present: Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio, and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: City Manager Nick Kimball, City Attorney Richard Padilla, Deputy City Manager/Economic Development Kanika Kith, Police Chief Fabian Valdez, Director of Administrative Services Erica Melton, Director of Public Works Wendell Johnson, Director of Recreation and Community Services Julio Salcedo, and City Clerk Julia Fritz

Absent: None

TELECONFERENCING REQUESTS/DISCLOSURE
None

PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz

APPROVAL OF AGENDA
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve the agenda. The motion carried, unanimously.

Mayor Mendoza requested a moment of silence for fallen Baldwin Park Police Officer Samuel Riveros and would be adjourning the meeting in his memory.

PRESENTATIONS
A. ANNUAL RECOGNITION
• PRIDE MONTH - JUNE 2025
September 2, 2025 Special & Regular Mtg Page 18 of 600

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting June 2, 2025

PUBLIC STATEMENTS
Gisela Menjivar spoke in support of Agenda Item No 14.

Eva Camps offered a prayer and spoke in support of Agenda Item Nos. 12, 13 and 14.

Dolores Rodriguez spoke in support of Agenda Item Nos. 12, 13 and 14.

Olga Torrejon spoke in support of Agenda Item Nos. 12, 13 and 14.

Ricardo Benitez spoke in support of Agenda Item Nos. 12, 13 and 14, suggested that trolley service resume, and supports the Police Department.

Caller 8487 spoke in support of Agenda Item Nos. 12, 13 and 14.

CONSENT CALENDAR
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve:
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. August 4, 2008 – CC Meeting c. November 17, 2008 – CC Special Meeting b. October 20, 2008 – CC Meeting d. March 3, 2025 - CC Special & Regular Meeting 2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER 3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL

PRIORITIES
4) CONSIDERATION TO ADOPT A RESOLUTION APPROVING A PERMIT PAYMENT POLICY 5) CONSIDERATION TO ADOPT A RESOLUTION AUTHORIZING THE DIRECTOR OF

ADMINISTRATIVE SERVICES/CITY TREASURER, SENIOR ACCOUNTANT, OR DESIGNEE TO

INVEST SURPLUS FUNDS
6) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE ANNUAL INVESTMENT POLICY FOR FISCAL YEAR 2025-2026
7) CONSIDERATION TO APPROVE AN AGREEMENT ACCEPTING A DONATION OF ARTIFACTS

FROM THE WHITAKER-RODGERS FAMILY FOR DISPLAY AT THE LOPEZ ADOBE HISTORICAL SITE
8) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A GRANT APPLICATION TO THE

CALIFORNIA ARTS COUNCIL FOR FUNDING SUPPORT OF THE MARIACHI MASTER

APPRENTICE PROGRAM
The motion carried, unanimously.

September 2, 2025 Special & Regular Mtg Page 19 of 600

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting June 2, 2025

PUBLIC HEARING
9) A PUBLIC HEARING TO PRESENT THE STATUS OF STAFF VACANCIES AND RECRUITMENT AND RETENTION EFFORTS AS REQUIRED BY ASSEMBLY BILL 2561
Mayor Mendoza opened the public hearing.

Human Resources and Risk Manager Ibarra presented the staff report and responded to Councilmember questions.

Mayor Mendoza opened public comments.

The following made general comments:

Ryan Murillo, SEIU 721 representative, spoke regarding concerns of listed vacancies.

Mayor Mendoza closed public comments.

Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to receive and file City’s Position Vacancy and Recruitment and Retention Efforts Report for Fiscal Year 2024- 2025. The motion carried, unanimously.

Mayor Mendoza closed the public hearing.

ADMINISTRATIVE REPORTS
10) DISCUSSION AND CONSIDERATION TO AWARD A PROFESSIONAL SERVICES CONTRACT WITH PLANSMAN INC. FOR DESIGN SERVICES FOR THE DOWNTOWN TRASH ENCLOSURE

PROJECT
Director of Public Works Johnson presented the staff report and responded to Councilmember questions.

Motion by Councilmember Lopez, seconded by Vice Mayor Solorio to award a Professional Services Contract to Plansman Inc. (Contract No. 2365) in an amount not to exceed $60,000, for design services for the Downtown Trash Enclosure Project; and authorize the City Manager, or designee, to make non- substantive changes and execute the contract and all related documents. The motion carried, unanimously.
11) DISCUSSION OF FISCAL YEAR 2025-2026 BUDGET STUDY SESSION NO. 2 The City Council continued discussions to the June 16, 2025 City Council meeting for the FY 2025‐2026 Proposed Budget Public Hearing; and Councilmembers will submit a list of enhancement requests to the City Manager by June 6, 2025, regarding the allocation of the remaining surplus funds of $149,340.

September 2, 2025 Special & Regular Mtg Page 20 of 600

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting June 2, 2025

It was noted that the City Council recessed the meeting at 9:02 p.m. and reconvened at 9:19 p.m. with all Councilmembers present.
12) DISCUSSION AND CONSIDERATION TO APPROVE OUTREACH LETTER TO THE MEXICAN

CONSULATE
Councilmember Patty Lopez presented the staff report and responded to Councilmember questions.

Motion by Councilmember Lopez, seconded by Councilmember Garcia, to approve the letter as amended to include all five City Council signatures, and to direct staff to contact the consulate to determine whether certain requirements can be modified to accommodate the City’s current available facilities. The motion carried, unanimously. 13) DISCUSSION AND CONSIDERATION REGARDING DISPLAYING OFFICIAL PHOTOS AT CITY HALL
Councilmember Patty Lopez presented the staff report and responded to Councilmember questions.

Motion by Councilmember Lopez, seconded by Councilmember Garcia to approve displaying elected official’s photos at City Hall to include current Councilmembers, Assemblymember, Los Angeles County Board Supervisor, Congresswoman and State Senator. The motion carried, unanimously.
14) DISCUSSION AND CONSIDERATION TO ADOPT A RESOLUTION RECOGNIZING JUNE AS FATHERS’ MONTH
Councilmember Patty Lopez presented the staff report and responded to Councilmember questions.

Motion by Councilmember Fajardo, seconded by Councilmember Garcia to approve the proposed Resolution, as amended to: Add to the Resolution title "Fatherhood Wellbeing Month" and in Section 1 ‐ amend "Fathers Month" to "Fathers Wellbeing Month". The motion carried, unanimously.
15) DISCUSSION AND CONSIDERATION REGARDING PROACTIVE RESPONSE TO ILLEGAL

FIREWORKS
Vice Mayor Mary Solorio presented the staff report and responded to Councilmember questions.

Motion by Vice Mayor Solorio, seconded by Councilmember Garcia to direct staff to continue current enforcement and educational outreach efforts to include: a. Add a reporting option in "My San Fernando" app; b. Add a QR code to existing outreach materials and communications; and c. Seek possible collaboration with LAFD to add to current outreach program resources. The motion carried, unanimously.

September 2, 2025 Special & Regular Mtg Page 21 of 600

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting June 2, 2025

STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
City Clerk Fritz had no updates to report.

Director of Recreation and Community Services Salcedo provided updates on current programming efforts, including the Fourth of July celebration.

Director of Public Works Johnson had no updates to report.

Director of Community Development Ramirez had no updates to report.

Deputy City Manager/Economic Development Kith commented on the number of outreach participants regarding the Metro informational presentation event.

Director of Administrative Services Melton had no updates to report.

Police Chief Valdez had no updates to report.

City Manager Kimball announced his resignation, stating that his last day of service will be July 4, 2025.

GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Fajardo extended condolences to the Baldwin Park family and community police officers, echoed the Mayor’s sentiments regarding his service, and wished City Manager Kimball the best in his future endeavors.

Councilmember Garcia echoed Councilmember Fajardo’s condolences to the family and friends in Baldwin Park and expressed gratitude to City Manager Kimball. She also acknowledged participation in the Cal Cities Roundtable, Memorial Day service at San Fernando Mission Cemetery, American Legion events, the Education Commission scholarship ceremony, and the Providence Holy Cross event at Santa Rosa Church.

Councilmember Lopez extended condolences to the families and thanked City Manager Kimball for his service. She also participated in the Mexican Chamber of Commerce and met with local residents at an event with Deputy City Manager/Economic Development Kith and Policy Chief Valdez.

Vice Mayor Solorio extended condolences and thanked City Manager Kimball for all he has done for the City. Stated she attended the 2025 JAAP LA Democratic Party event, the Valley Economic Board of Directors meeting, and thanked the Republic for the bulky item drop-off; met with staff and Congressman Rivas to discuss funding needs, attended the Education Commission Scholarship Awards, the grand opening of the Mainland Literacy Center, and represented the district as a delegate at the California Democratic Party Convention. She also recognized former September 2, 2025 Special & Regular Mtg Page 22 of 600

SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting June 2, 2025

Planning Commissioner Sean Rivas as Volunteer of the Year and participated in Happy Pride and Happy Father’s Day celebrations, as well as the St. Bernadette Church Fair.

Mayor Mendoza expressed thanks to City Manager Kimball for his work in the City. She noted she attended the Memorial Day event at the American Legion and met with Congresswoman Luz Rivas to discuss budget priorities. She also attended the Santa Rosa Providence Holy Cross Stroke Prevention and Education Health Fair and met with Board Chair Ortega of the Metropolitan Water District to reach a historical settlement resolving water exchange rates with San Diego.

ADJOURNMENT (10:54 p.m.)
Mayor Mendoza adjourned the regular meeting at 10:54 p.m. in memory of fallen Baldwin Park Police Officer Samuel Riveros.

I do hereby certify that the foregoing is a true and
correct copy of the minutes of the June 2, 2025,
Regular meeting and approved by the San Fernando
City Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
September 2, 2025 Special & Regular Mtg Page 23 of 600
This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 24 of 600
September 2, 2025 Special & Regular Mtg Page 25 of 600
This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 26 of 600

AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Erica D. Melton, Director of Administrative Services

Date: September 2, 2025
Subject: Consideration to Adopt a Resolution Approving the Warrant Register RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 25-091 (Attachment “A”) approving the Warrant Register.

BACKGROUND:

For each City Council meeting the Finance Department prepares a Warrant Register for Council approval. The Register includes all recommended payments for the City. Checks, other than special checks, generally are not released until after the Council approves the Register. The exceptions are for early releases to avoid penalties and interest, excessive delays and in all other circumstances favorable to the City to do so. Special checks are those payments required to be issued between Council meetings such as insurance premiums and tax deposits. Staff reviews requests for expenditures for budgetary approval and then prepares a Warrant Register for Council approval and or ratification. Items such as payroll withholding tax deposits do not require budget approval.

The Director of Administrative Services/City Treasurer hereby certifies that all requests for expenditures have been signed by the department head, or designee, receiving the merchandise or services thereby stating that the items or services have been received and that the resulting expenditure is appropriate. The Director of Administrative Services/City Treasurer hereby certifies that each warrant has been reviewed for completeness and that sufficient funds are available for payment of the warrant register.

ATTACHMENT:

A. Resolution No. 25-091, including:

Exhibit A: Payment Demands/Voucher List
September 2, 2025 Special & Regular Mtg Page 27 of 600
ATTACHMENT “A”
RESOLUTION NO. 25-091

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, ALLOWING AND APPROVING FOR PAYMENT DEMANDS
PRESENTED ON DEMAND / WARRANT REGISTER NO. 25-091

THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

1. That the Payment Demand/Voucher List (EXHIBIT “A”) as presented, having been duly audited, for completeness, are hereby allowed and approved for payment in the amounts as shown to designated payees and charged to the appropriate funds as indicated.

2. That the City Clerk shall certify to the adoption of this Resolution and deliver it to the City Treasurer.

PASSED, APPROVED, AND ADOPTED this 2nd day of September 2025.

Mary Mendoza, Mayor of the
City of San Fernando, California
ATTEST:

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 28 of 600
RES. NO. 25-091
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 25-091, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 2nd day of September 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of September 2025.

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 29 of 600











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )




 

 

 ! "#
#

$

"
"
"

 
$' /00


%



 
!!&!!''#! 




#$
!

#!" $
#

"   %





#$
!

#!" $
#

"   %

$' 1/








 
 !#(!$  (  ! "! # $!

"  %

"
 

" 

%
$' 20/







  "%
"
 
#)
*!#"+#


""

"



$' 0
/





 
 
!' %
%


,


 


 "
# "'

""

"
 


$' 1
2/3




 %

!$
#$
% # !!

$*$")

%
""

"




$' 
/







 
 %

(
# 



 
 &-$!#") %

%"

"

"


%


 


&-$!#") %

%"

"

"

%
$' !2/!





 

'
#!!# 
 #$! &(# $



""

"





./0











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )





 

 

'
#!!# 1$2345/67 $' !3/







 
%+ #$ 
 
!

'$
#

### $


""

"

%%

$' 0/






 



*$
#' #& 
 #$!
-#

""

"



$' 3/





 

 # $

%

 ##


 $* 
!

"
"

"





 ##


 $* 
!

"
"

"

%

 " &

$
#
##!  $
#

" "

"

 


 " &

$
#
##!  $
#

" "

"

 


   !! $
#
-

*

""

"


%

$' 3/!

%



 


$!

#$
#$$  %"! !
"##! -


"

"

"
%%

$' !/





 
$!

##$! 



$
&!#
 

" 
"

"%




$' 3

/






 

$!

#)#&
## 
0

  -#)!"



%"

"

"

 


0  -#)!"

%"

"

"

 

$' 
/







 

$#
#
##$! &$ #$ 
% $#
#$
! 
'
"

"
%

" "

"





./0 
EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 30 of 600










0  ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )





 

 

$#
#
##$! &$ #$ 1$2345/67 $' 1

/






 


$#
# #$

 % $#
#$
###$
'




" "

"

 



$' 132
/!





 


$!!#$





% #
$

!* !

-



%
""

"





% #
$

!* !

-



%
""

"


 




 #
$

!* !

-



%
""

"






 #
$

!* !

-



%
""

"







%

#
$

!* !

-



%
""

"






%

#
$

!* !

-



%
""

"


 %


 #
$

!* !

-



%
""

"


 

$' 213!/







$
)
&###$ 
% $

 
$! 1
&
%  "
"

"




 $

 
$
8*




" "

"

 %

* $

 
$
8*




" "

"





$' 10/






 


$-$
#$
#

%

 !$!## &


"



"
"

"



%
%%

"

% ## &


"



"

"

"
 



%%

"

% $*$!## &

"
"

"

%

$' 1!3/!!
./0 










2  ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )







%$'

!
#! 





 &$ " 


"

"

"




$' 31222/!








$'

 #
##

%%"%
 
)
*9 $
$$

"
 

$' 012/!

%



 
%
$&$!)
$
 $

#

$#!! &$
 

"
"

"%
 

 $

#

$#!! &$
 

"
"

"%
  


$

#

$#!! &$
 

"
"

"%
%



% $

#

$#!! &$
 

"
"

"%
 %%

$' 01323/0






 

 $&!$####$ 
%"!
 

-$'9 $
$
##$

%
" "

"%


$' 21/






 
%%
$!
!& #&"

$##
 

" 
"
%"%


%
#&"
 $##
 

" 
"
%"%

%

$' 120/0!





 
%
$!!+! 
 $
 
#9  #

"
"

" 




 $
 
#9  #

"
"

" 



$' 

/







 


# 
' !'#$

!!

& 
%
"
"
%"



%

""

"



./0 
EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 31 of 600











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )





 


# 
' !'#$ 1$2345/67

 %
!!

& 
%

""

"

%


%


 !!

& 
%
"
"
%"

 


%

""

"

 


% !!

& 
%

""

"

 



$' 01/2!








!

$-! 
!


 
'#" 


""

"  



$' 21!!/







 %  
!!*#!
%  %

 *
!$#
1

%

" "

"


%
$' 21230/0





 


###"
 # 

" 


 

#-!


$
 "

"
"





$' 010!
/03





 

%


# 
##!'$!#$ 


 ) ##!'$! &


%
""

"

%




 ) ##!'$! &


%
""

"




$' 31/







 




#))
* :


%
"
-'
#
 &$) &
%
%
""
%
"


$' 0102/

%



 

##
#
&  !#
: 17 $##


" 
"
%"%

 
 !#
:17 $##


" 
"
%"%
 %

 !#
: $##
./0 










3  ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )

%



 

##
#
& 1$2345/67


" 
"
%"%





 !#
: $##


" 
"
%"%


%

$' 212/





 

#
$ 
 $
 
#9  #

"
"

" 



$' 

/







 



#$
#$
# 

" 
" "


" $

 -

""

"
 


" 
"
"
 
" 

1
!$7

""

"




"  "
"

" $''


!

%
""

"
%


"  "
"
 
" 

1
!$7

""

"


 "
""


" $
$
-
#!#

%"
"
 "
%


"

"

"
 

 "
"%"
  " )-
#!#

%
""

"
% 
 "
"
"


%" $# 
#

%"
"

"
%

 "
"%" 
 " 
'
* '

"
"

"
%

 "
"

%"

" 
$-
#!#

""

"


 "
"


"
% " 
#
##$'-
#!#

""

"

 "
"

%" 

" 
!$#$
$ &!

""

"


 %"%"

"
   &
 $'-!!!#

"

"

"
%

 " "

"


" 
 $!$& -
#

""

"


%
./0

EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 32 of 600











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )





 



#$
#$
# 1$2345/67
 "%"% %"


" 
 $!$& -
#

""

"
 
 ""  " 

" ###
,



"
"

"



 "
"%"

" ! ! *
,!#

"
"

"

$' 0132/3





 

!!+
-# 
 -

*#*# $


%

""

"




$' 
/






 


$$- ##
#

 $
 
#9  #

"
"

" 



$' 

/







 


&#####$' 
%
$

$!*##
# 
"

""

"




$' 3/







 
#
!$$! !' 

% !9 

 "!



""

"







!9 

 "!
) !

%
""

"


%%
$' 00/





 

%
($!
 
 &#1%7

#$ 

 #


"
 



$' 13

/







 

%-##
(+
 " " #
$!$&

"
 

" " #
$!$&

"
 

$' 2!/22





 


++
'###$  
$'")
+#
! &$
./0 %











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )





 


++
'###$ 1$2345/67


"

"

"

 %



$' 1


/



%




%*#
$


# 


% !9 
!

$!

%
""

"
  
$' 0/0







% !#$! &$ 
"%
"

)" 



#
!

%
""

"
 
 


"%
"

!$$" 


-!!

%
""

"




"%
"

!$$" 



#
!

%
""

"





%"%
"

!$$" 

 '

%
""

"
 %%%

"%
"

!$$)"  


#
!

%
""

"
 
%
"

" )" 
%%



-!!

%
""

"



"%
"

)" 



#

%
""

"
 


$' 01/!






!#!# &$
 #
# &$

""

"

%
$' /






!'+
9 !#  %
%"

"
 !9 

 "


 

"

"

"



$' 2/









!$ 
')-
 
% !$)$
#
##!!



" "

"%


$' 212/







 
 
!
(&
#$ 

$!'#!

#

./0 
EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 33 of 600










!
 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )





 
 
!
(&
#$ 1$2345/67

"



$' 3/







 
%%!
)
%%"
 !$$!"-
&#
#

"%
"

"






%%"

 #)-!

"%
"

"

%

$' 00/!0





 $$
 &$ %
!

 !!#"

$

"
"

"



$' 0!/






 
#

('  # 

#"#!
$
#

"
"

%"%
%

$' /03







 
#!## !' 
  !#
' &$ 





""

"



%
!#
' &$ 





""

"

$' 33/!


%



 

-#$
! 
 $
 
#9  #

"
"

" 



$' 

/







 
%
##(! 
 $
 
#9  #

"
"

" 



$' 

/







 


!!
#$-
!  *
## !

""

"%


 *


 !

""

"%


$' 0
/3
./0












 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )




 
#$-
9 
##!#$ #&   $ !

%
""

"
%%
#&
 !9 
 $$
&
!#

"

"

"

%%%
#&

 !9 
 $$
&
!#

"

"

"

 %
#&

 !9 
 $$-#'"$

"

"

"


$' !3/






$$"
#$


"!
'#-' $!

" "

"%



$' 223/








 




 # 
!
# !!$ 



$ !

"
"

"

%






$ !

"
"

"





%

$ !

"
"

"




%

$ !

""

"




 

$ !

""

"




 

$ !

%
""

"




%
%

*

 !

"

"

"


%
%
  

$ !

"

"

"


%



%


$ !

""

"

%


 

$ !

""

"




%

$ !

"

"

"

 


%

$ !
./0

EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 34 of 600











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )






 




 # 
!
# !!$ 1$2345/67

%
""

"



$' 1323/!






 
 
!&(
!) 

% !! &$

%
"
"

"%
 



%"
"

"%


"
"

"%
%%



 !! &$

"
"

"%





!! &$

" "

"%
 
%

"
"

"%
%

$' 013/
2






 
$

! $
<+#<$ $

!$!$
#


" 
"
%"%
 

$' 10/3






 

%$ #$
%%
#" $


 $
#

" 
"

"




" "

"

 

$' 23
/






 


*#$
#'

$ #&

%
!$# 

# &$ "


%" "

"



%
$' 2!1
/


%



 
 '!#$


"#
$-$*

 "
"

"


$' /








 


'# 
#$ #&" "

%

#!## $
#
 "+!'9

%"

"

" 

 %

%
""

" 

 %
$' 10/02




 

$ 
#$
#$$# $

%
"
 $')
 
)!*  #
./0











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )




 

$ 
#$
#$$# 1$2345/67
%  " "


"





$

% "
 $')
 
)!*  #
%  " "


"


 
$

%"

$')
 
)!*  #
%  " "


"




$


"
% $')
 
)!*  #
%  " "


"



$

 "
 $')
 
)!*  #
%  " "


"

 %
$' 01/!

%







 
#!##$# 

(
##

" "

"


$' /

%



 


=#$- #$ #&

 %


#*#)

""

"

 %

$' 2/3


%




%=#
 $!!&
! 
 # $


 #
 $$



""

"




$' 
/



%



 

#$
#$
# !# #$

$!$
# !#$!#


" 
"
%"%
 


% % $!$
# !#$!#


" 
"
%"%




$' 
1!/

%



 
%%+ )
*

 !!$
"

% 
'



"

"

"


$' 0
/

%



 

! ! !
 ! !

"!
#
"
$!

" 




$' 

/

./0 
EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 35 of 600










0  ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )

%



 



(

!
 
 $
 
#9  #

"
"

" 



$' 

/



%%



 


((
 
 $
 
#9  #

"
"

" 



$' 

/



%



 
  

"
# 
# 
 !$&$
  #

"

"

"  


+!'
 !$&$
  #

"

"

"  


$' 0

/



%







'!$


# 
%
$!## ! 

*
$!



"
"

"






""

"

%



""

"






""

"

%
$' 
/0!







% #
##

&!!' #

-#
$0

 
#!*#

" "

"


% #

 !$
#- $'

" "

"



$' 3/










 #!&!!'$'
'

##! -


"
"

"


$' /







 

  #$-(
!
 
 $
 
#9  #

"
"

" 



$' 

/








  
#!

 *

 !

""

"




%% #

"$

 !
./0 










2  ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )






  
#! 1$2345/67

"




% $!! &
 &#

"
"

"

%

%%
'$$&' !

""

"




 % 
 -# " #
$(# )

"
 
$' 
/22





 


!

!#  )!!# "
'


"
"
" 

$' /0





 
 

 !!  ! " #
$!

"


$' 00/!








-#$!

#

#$
 %

% !$$"
--

"

"

"
 %
%



% !$$" %#
 

"

"

"
 %%
%





 !$$"


 

"

"

"

% 
%

%% 
% !$$"

*

%""

"



%


%
% !$$"%

+ 


" "

"


%
$' 1002/

%




  #!' $
#
! 

  ,#
#

$'
$
%
"

"

"

  


  ,#
#

$'
$
%
"

"

"

  

$' 1
/







 
% ! #$

%


$ !
./0 
EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 36 of 600











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )





 
% ! #$ 1$2345/67

" "

"




$' 3/!





 


 !#
# 
# %

###$


"
 


$' 
/







 
 #$
 ##!#)!


" "

"%
 %

$' /








- $
#'
"
"

"%  "


 

"

"

"




"
"
"  "
 -##
#

"

"

"


"
"


"  " %$#!

"

"

"
%

"

"


"  " 
$#!

%
" "

"
%

%"

"

"
%

"

"

"
 

"%"  "
 "
*

"

"

"



"

"%"
 "-
#

"

"

"

%

$' 2/
3







--


$$

%  $ !  !!

!

%
""

"


%
""

"


 
'=#

%
""

"

 
$' 1!3/3






 %-#
#!

' "
%
%"
'"
 -#)!

"
"

"
 

./0 










3  ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )






 % %-#
#!

' 1$2345/67 $' /








 
 %
!
#
#!$

!
#! !&"!



"
$
$
#
#

"%
"

 



$' 1

/








 
 
 #
&& %
 
#
",
!#
#$

%"%%
" 
  %
$' /





 # #
#!!$
%
% $
$-$* &$

""

"





$' !
/




%





'!$-#
!
 #$
"
% 

)#
!#


  " "

"





"



)#
!#


  " "

"

 



"% 

)#
!#


  " "

"

%



$' 310

/










 
! &$#



  % $$   %"


"

"

"
 



  % $$   %"


"

"

"
 



$' 01


/






 
 #$
 &$$##$
  !

#
"
 
$
#

#

"
"

"



 % !!

#"
$$
#$$

"
"
"


  !

#"
 
$
#

#


"

"
"

"
%




$$-

" 
"

"

%




##$*

!

" 
"

"



./0

EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 37 of 600











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )




 
 #$
 &$$##$ 1$2345/67


" !#$!

" "

"

  


" 
$ #
!$

" "

"


%


" !#$!#

" "

"

"  


" !$ #

" "

"

"


%
" 
#$!$ >*


+

" "

"


%

%

  $
#
!

"

"

"



%

%  !

#"$  #
#

"
"
"%
 


% " *#
"$  #

"
"
"%




%
" !

#"
#!
##!$
#


"
"

%"%
%



%
" !

#"
#!
##!$
#


"
"
"%
%



%
" !

#"
#!
##!$
#


"
"
"%
%



% % !
'$
#&#

" "

"
%

% $
#
 
#

"
"

"%



$' 31!3
/2
 %



 
 #$
 &$$##$

  "$$!
!# $


""

"

%


  !

#"
$-
$
#& 

""

"


%

  !

#"
$-
$
#& 

""

"


%

  !

#"
$-
$
#& 

""

"

"
%
./0 %











 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )
 %



 
 #$
 &$$##$ 1$2345/67

 % !

#" 
!


# $

""

"

%%

 ##!#

$- #
#

""

"





$' 1!/
 %



 
 #$
 &$$##$
% 
#
"$#$!
#!

!

"
"

"

"


% 17!

"
"

"






##

$$"





"
"

"

 %

 
'$!##"!$!
-

"
"

"





 "
 *

 

" "

"





 
##

$$"




"
"

"

 

$' 33/3

 %




 
&!
(
# &! 
"!$$
 $

""

"

 

$' 0/


 %




 

&(
# #

%   $'-!!!
#
 1'

7

"

"

"




%   $''
!
#
 1'

7

%
""

"
 %

% 
$'-!!!
#
 1'


7 "

"

"


%  % 
!$!
#
 1'

%7

""

"



%   $''
!
#
 1'

7

%
""

"
 

% 
* !
#
 1'


7 "
"

"
 %
./0 
EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 38 of 600










!
 ! 
"#
&

' "$%

($)*
+




$

)+
)&

",



-)

 ) . )
 %




 

&(
# # 1$2345/67

% 
)"!
#
 1'


7 "
"

"
%

% % $'-!!!# 1'



7 "

"

"

%
$' 32/0
 %




 

'#,!!$ 


%
#"$!!

$ #!# 


" "

"

%






#"$!!

$ #!# 


" "

"

 




%
#"$!!

$ #!# 


" "

"






#"$!!

$ #!# 


"% "

"


 %

$' 12
/2

!! 

4
5$)*
+

 ($)*$' 132/!
!! 

)


-
 $'&

 132/!
&25?@/A/.4B3/ABA/23C4D534DEEA2F/6
G$25?4D ./0

EXHIBIT "A"
RES. NO. 25-091
September 2, 2025 Special & Regular Mtg Page 39 of 600













! "#
&

' "$%

($)*
+




 $

)+  )& 

",

- )

) .
)







 


 


 
! "




#

%  &

 $' /0!
 

1 2$)*
+

 ($)* $' /0!
 

)

-   $'&

 /0!
'()*+,-,./01,-0-,(12/3)1/344-(5,6
7()*/3 .,8
EXHIBIT "A"
RES. NO. 25-091

SPECIAL CHECK
September 2, 2025 Special & Regular Mtg Page 40 of 600












  !"#
&

' "$%

($)*
+




 $

)+  )& 

",

- )

) .
)







 
 
 


 
!


  " ""
  #
$

  """
 

$

  "
""
  #
 $


  "
""
 %#
$

 $' /
012
 

3 4$)*
+

 ($)* $' /
012
 

)

-   $'&

 /
012

&'()*+*,-./*+.+*&/0-1'/-122+&3*4
5 &'(-1$ ,*6
EXHIBIT "A"
RES. NO. 25-091

SPECIAL CHECK
September 2, 2025 Special & Regular Mtg Page 41 of 600












 !!"#
&

' "$%
!
($)*
+
!



 $

)+  )& 

",

- )

) .
)





 






 
!

 "

!
 "

 $'! /0/1/2/
 

3 4$)*
+
!
 ($)* $'! /0/1/2/
 

)

-   $'&

! /0/1/2/
#$%&'()(*+,-(),)($-.+/%-+/00)$1(2
3
$%&+/
*(4
EXHIBIT "A"
RES. NO. 25-091

SPECIAL CHECK
September 2, 2025 Special & Regular Mtg Page 42 of 600
















 !"
%
& !#$

'#()
*




#

(*
(%
!
+


,( ( -(





  



 

"  !!!" 

#
#&

./




"




$

 
 
  

%%& 

  !!!" "
#

#&

0/



$






&'( 
())  

$  !!!"  "#
#&

0/







&  *

  +%!%
'+% ' +
 $!$$! 

"
#
#&

0/






$
, 
 
  +  
-


 !!!"   #
#&

1

/

 


2

3#()
*

 '#()
#&

1
0/

 


(



,
 #&
%



1
0/

./0123 2456723632.7859/759::3.;2<
=./059# '42>
EXHIBIT "A"
RES. NO. 25-091 SPECIAL CHECKS
September 2, 2025 Special & Regular Mtg Page 43 of 600













!"
%
& !#$

'#()
*




#

(*
(%
!
+


,( ( -(










 !



"
#
#&

./
0//





 





$




 !



 #

#&

01










%










# !



 "
 #%
#&

.

02 












#

"
#

#&

.
0










%
%







&
'


"% #
#&

.2
0/

 


4

5#()
*

 '#()
#&

3.2
0

 


(



,
 #&
%



3.2
0

()*+,-,./01,-0-,(12/3)1/344-(5,6
7()*/3# .,8
EXHIBIT "A"
RES. NO. 25-091 SPECIAL CHECKS
September 2, 2025 Special & Regular Mtg Page 44 of 600











 !" #$
'

( #%&

)%*+
,




%

*,
*'

#-



.*

 * / *




 

  





!

# 
$

%
%( 0"
12






 

&
&'   

&
"

# 
$%
%( 032122








'
  






# 
$

%

%( 03

1







 

  

 

  



 

# 
 %

%( 12






 

  
'(  



 

# 
 $%

%( 03!1

 
 




(



'
)## "

'(
#
#

#

 
$
%

#

 $%


#

 $
%


#

 $

%



#

 $%

 #

 $%

#

 $
%

#

 $ %

#

 $
%

#

  $

%

%( 
03221
"
2 

4
5%*+
,

 )%*+%( 
0"12
2 

*


.
 %('

 
0"12
'*+,











 !" #$
'

( #%&

)%*+
,




%

*,
*'

#-



.*

 * / *
&-./0+1+*234+131+-4526.426771-8+9
:-./26% '*+, 
EXHIBIT "A"
RES. NO. 25-091

SPECIAL CHECKS
September 2, 2025 Special & Regular Mtg Page 45 of 600
This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 46 of 600
September 2, 2025 Special & Regular Mtg Page 47 of 600
This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 48 of 600

AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager

Date: September 2, 2025
Subject: Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
RECOMMENDATION:

It is recommended that the City Council receive and file the status report for Fiscal Year (FY) 2024-2025 Enhancements, Capital Projects, and City Council Priorities, and provide direction, as appropriate.

ANALYSIS:

This report is meant to provide City Council and the community with regular status updates and major City efforts, including, but not limited to, FY 2024-2025 approved enhancements, capital improvement projects, and City Council priorities. Changes to each project since the last meeting have been tracked and are shown in red. Attachment “C” shows City contracts that are approaching the end of the term. Attachment “E” provides a summary of 2025 Legislative Advocacy & Funding Request Letters.

COMPLETED PROJECTS:

City Manager’s Office & City Clerk’s Office. Date Completed Title: City Council Office Redesign September 2024
Title: Records Retention Policy Update January 2025
Community Development Department. Date Completed
Title: Animal Control Contract Management June 2024
Title: CDBG Neighborhood Cleanup Program June 2025
Title: New Position – Planning Manager March 2025
Title: Mixed Use and Specific Plan Overlay Districts March 11, 2025 Title: Graffiti Program (with Public Works and Police Department) February 18, 2025 Title: Homeless Action Plan Implementation and Management March 2025 Title: Zoning Code Reorganization May 5, 2025
Title: Landscape Ordinance May 5, 2025
Title: Outdoor Dining Ordinance May 5, 2025
September 2, 2025 Special & Regular Mtg Page 49 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

COMPLETED PROJECTS CONTINUED:

Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Police Department. Date Completed
Title: Narcotics Incinerator September 2024
Title: Law Enforcement Technology Improvements September 2024 Title: Police Department Overtime February 2025
Title: Law Enforcement Technology Improvements –
Handheld Ticket Writers April 8, 2025
eSubpoena May 19, 2025
Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) Full-Time Maintenance
Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 31, 2025
Recreation & Community Services. Date Completed
Title: Afterschool Teen Program October 7, 2024
Title: Park Opportunity Plan October 7, 2024
ACTIVE PROJECTS:

City Manager’s Office.

Title: Downtown Master Plan
Description: During the FY 2022-2023 budget process, the City Council approved funding to develop a Downtown Master Plan (DTMP), including a robust community outreach process. The DTMP will serve as a vision to guide future actions to develop, revitalize, and improve Downtown San Fernando. The budget allocation for this project is $297,675.

Status: In 2023, the City awarded a professional services agreement to Dudek as lead consultant to work with the City to develop and implement the community engagement plan and prepare the report. The consultant team also includes Problosky Research (multimodal community survey), Walker Consultants (parking analysis), HR&A (economic analysis) and Place It! (community outreach).

September 2, 2025 Special & Regular Mtg Page 50 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

To date, the following actions have been completed:
• Multimodal Statistically Significant Survey (December 2023 through March 2024) • City Council Ad Hoc Meeting No. 1 (March 11, 2024)
• Community Advisory Committee Meeting No. 1 (April 11, 2024) • Community Outreach Event No. 1 “Walkshop” (April 27, 2024) • General Online Survey (April 27, 2024 through May 29, 2024) • Existing Conditions Analysis (July 2024)
• Presentation of Phase 1 Findings to City Council and Planning Preservation Commission (September 16, 2024)
• Presentation of Phase 1 to the Planning and Preservation Commission on November 12, 2024, was cancelled due to a lack of a quorum. • Contract extension from December 31, 2024 to December 31, 2025. • Met with the Ad Hoc on June 11, 2025, to discuss next steps. Presentation of next steps to City Council in October 2025.

Next City Council Action: Presentation to City Council regarding next steps.

Tentative Completion Date: December 2025.

Staff Project Lead: Kanika Kith
Title: East San Fernando Valley Light Rail Transit Project Description: The East San Fernando Valley Light Rail Transit Project (ESFVLRT) (formerly the East San Fernando Valley Transit Corridor Project) is a transit project constructing a light rail line on the east side of the San Fernando Valley to improve connections and access to crucial destinations in the East and Northeast San Fernando Valley. The project is being considered in two (2) phases. Phase 1 is a 6.7-mile at-grade alignment that includes 11 new transit stations along Van Nuys Boulevard, connecting the Orange Line in Sherman Oaks to San Fernando Boulevard in Pacoima. Phase 2 is a 2.5-mile segment running from the terminus of Phase 1 at San Fernando Road/Van Nuys Boulevard in Pacoima to the Sylmar/San Fernando Metrolink Station. Metro is conducting a supplemental study of the Phase 2 segment throughout 2024 to consider additional design options. Funding for the project is provided through Measure R and Measure M.

Status: Phase 1 engineering design has been completed, a Progressive Design Build (PBD) contract has been awarded, and construction commenced earlier this year on Phase 1 of the project along Van Nuys Boulevard. The tentative completion date for Phase 1 is 2031. Metro is currently completing additional safety and design studies for Phase 2 (the San Fernando segment) of the project.

To date, the following actions have been completed:

September 2, 2025 Special & Regular Mtg Page 51 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

• City provided comments on initial draft of ESFVLRT Environmental Impact Report (EIR) (October 25, 2017)
• City provided additional comments on draft of ESFVLRT EIR (February 20, 2018) • City provided final comments on draft of ESFVLRT EIR (March 31, 2020) • Status update presentation provided to City Council by Metro staff (October 19, 2020) • Metro Board certification of the ESFVLRT Final EIR (December 2020). Metro Board requested further studies to address safety and design concerns from the City of San Fernando
• Metro conducted an initial Grade Crossing Analysis for Phase 2 (April 2022 – September 2022)
• Status update presentation provided to City Council by Metro staff on Phase 2 (July 18, 2022)
• Metro Board authorized additional Phase 2 supplemental studies focused on: a) Transit and Multimodal Connectivity, b) Safety, c) Travel Time Savings, Ridership, and Mode Shift, d) Costs, e) Right of Way Impacts, f) Traffic Considerations, and g) Equity Considerations (January 2024 through Summer 2024).
• Status update presentation provided to City Council by Metro staff on Phase 2 (May 20, 2025).
• On June 4, 2025, staff met with Metro to discuss potential safety improvements under the California Public Utilities Commission’s (CPUC) Section 130 program. The Section 130 Grade Crossing Hazard Elimination Program provides federal funds to local agencies (cities and counties) and railroads to eliminate hazards at existing at-grade public highway-rail crossings.
• On June 25, 2025, staff met with Metro, Metrolink, and representatives from LA County to discuss potential paths to early action safety improvements at the City’s four (4) train crossing intersections. Metro is reviewing existing funding and programming options and will provide the City with an update shortly.
• On July 7, 2025, Metro presented the results of additional public outreach efforts to the City Council. They have requested that City Council provide an official position on the proposed options as soon as possible.
• On August 18, 2025, the City Council approved a position letter to the Metro Board, providing conditional support for Scenario 2, with a series of mitigation measure.

The San Fernando Valley Council of Governments will consider adopting an official position on the matter at their next meeting in early October, before the next Metro Board meeting. Metro staff anticipate receiving Board direction on a selected option at their October or November meeting.

Next City Council Action: Await Metro Board decision in the Fall. Staff will continue to pursue early action safety improvement funding and other mitigation items supported by the City Council.

Tentative Completion Date: N/A
September 2, 2025 Special & Regular Mtg Page 52 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Staff Project Lead: Will Pettener
Title: CDBG Small Business Assistance Grant Program
Description: Annually, Community Development Block Grant (CDBG) program guidelines require that the City Council approve the planned programming expenditures for the upcoming fiscal year. In May 2024, the City Council approved the FY 2024-2025 CDBG Programs, which included the Small Business Assistance Program (SBAP). This program provides grants to local business owners and property owners to improve the appearance of their storefronts and buildings. The grant funds can be used for improvements to signage, painting (including anti-graffiti coating), and other storefront enhancements such as installing eye-catching vertical landscape (green wall) to defer graffiti and beautify a building wall with landscape.

Status: On November 18, 2024, the City Council approved the proposed guidelines for the SBAP and allocating $64,506 from the unallocated CDBG funds in FY 2023-2024 to the SBAP, increasing total funding for the SBAP to $210,110. Approximately 35 applications have been received; however, many are incomplete. Staff is actively working with applicants to assist in completing their submissions for consideration.

Next City Council Action: Updates will be provided in September 2025.

Tentative Completion Date: September 2025
Staff Project Lead: Kanika Kith
Title: Virtual San Fernando – City Website Redesign and My San Fernando App Description: In September 2022, the City Council appropriated American Rescue Plan Act (ARPA) funds to support the creation of Virtual San Fernando. Phase 1 of Virtual San Fernando included developing a My San Fernando mobile application, primarily focused on improving the ability for community members to submit service requests. Phase 1 was completed in March 2024 with the launch of the My San Fernando App (developed by GoGov). To date, more than 4,300 requests have been submitted through the App (See Attachment “A” for activity reports).

In October 2023, after an extensive vetting process by City staff, the City Council awarded a Master Subscription Agreement to Granicus to redesign the City’s website. The budget allocation for this program is $200,000. The goal for the development of the new website is to depart from department-specific webpages and create more service-oriented categories that will make the website more user friendly for the public.

Status: Phase 1 – Mobile Application, has been completed. Phase 2 –A Website Development Committee has been established with representatives from each Department to work through migrating old content from the current website and creating new content where applicable.

Granicus has completed their initial development phase and content migration phase from the current website.

September 2, 2025 Special & Regular Mtg Page 53 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Due to Granicus staff transition issues, City staff requested a new Project Manager and filed a formal complaint with the contractor to address concerns with lack of responsiveness on the project. Granicus’ website development Director met with City staff and have identified a path forward with expedited training scheduled for August 12 and August 21 to begin building out content on service pages and Department landing pages. Quality control check on initial development and content migration from staff is underway.

Based on the initial training and overview provided by Granicus, staff have determined that the workload required of staff to complete additional webpages may lead to additional delays on the launch. Fortunately, staff were also able to uncover $10,000 of available ARPA funding that may be used to work with Granicus to take on additional backend development.

Next City Council Action: No additional City Council action required at this time.

Tentative Completion Date: Fall/Winter 2025 launch of redesigned website.

Staff Project Lead: Will Pettener
City Clerk Department.

Title: Amend the “City Recognition Requests Policy/Procedure and Amendments to the San Fernando City Council Procedural Manual
Description: Expand on the City’s Recognition Requests Policy/Procedure to include definitive descriptions and guidelines for City Council issued recognitions such as Resolutions, Proclamations, and official written acknowledgments for individuals, groups, or organizations in honor of significant contributions, achievements, or service to the community.

In May, 2025, the City Council adopted a revised City Recognition Requests Policy/Procedure, which replaced the previous City Council Awards Program. The updated policy establishes clear guidelines for awarding Certificates of Recognition, Proclamations, and other forms of official written recognition by the City Council to individuals, groups, or organizations for their significant contributions, achievements, or service to the community. It provides direction for both the City Council and staff, outlines eligibility criteria, and details administrative procedures, including the use of a new City Recognition Request Form to be submitted with each request.

On August 4, 2025, the City Council directed staff to return at the first meeting in September 2025, with proposed revisions to the City Recognition Requests Policy/Procedure. These revisions will add clear descriptions and guidelines for City Council issued Resolutions, Proclamations, and other forms of written recognition.

Next City Council Action: September 2, 2025
Tentative Completion Date: October 2025
September 2, 2025 Special & Regular Mtg Page 54 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Staff Project Lead: Julia Fritz
Community Development Department.

Title: Community Preservation Commercial Property Education Program Description: To address the City Council’s interest in Community Preservation efforts in commercial areas of the City, the Community Development Department’s FY 2024-2025 Work Plan included an objective to create a commercial education and maintenance program. The goal is for Community Preservation Officers to work with the business community to ensure the beautification of San Fernando’s commercial corridors.

Status: On August 19, 2024, the proposed program was presented to the City Council for feedback prior to implementation. A postcard invite has been created and distributed to all businesses by March 26, 2025. The website has been updated with more information. Two (2) workshops were held on Wednesday, March 30, 2025, at 8:00 a.m. and Wednesday, May 7, 2025, at 6:00 p.m. Walking inspections began the week of May 12, 2025. Two (2) blocks have been completed on N. Maclay Avenue. Thus far a total of 22 businesses were recognized at the Quarterly Special Meeting on July 28, 2025, for maintaining code compliance. An additional 19 businesses are tentatively scheduled to be recognized at the next Quarterly Special Meeting.

Next City Council Action: No additional City Council action required at this time.

Tentative Completion Date: FY 2026-2027 (Ongoing).

Staff Project Lead: Andrew Rodriguez
Title: Climate Action Resilience Plan (CARP) & General Plan Updates to Circulation and Open Space/Parks Elements
Description: A Climate Action and Resilience Plan (CARP) serves as a strategic framework designed to mitigate the adverse effects of climate change while fostering resilience within communities and ecosystems. Its primary purpose is to identify and implement measures that reduce greenhouse gas (GHG) emissions, adapt to changing environmental conditions, and enhance preparedness for climate-related challenges. The CARP promotes sustainable practices like renewable energy adoption, green infrastructure development, and carbon footprint reduction initiatives, while fostering collaboration among stakeholders and supporting innovation in green energy. A grant from the California Governor’s Office of Planning and Research (now Governor’s Office for Land Use and Climate Innovation) was received to complete the CARP and for updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/Park-Recreation elements.

Status:

September 2, 2025 Special & Regular Mtg Page 55 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

• CARP Phase 1: Completed and presented to City Council in February 2024 with data collection, a GHG Emissions Inventory, and a Vulnerability Assessment. • CARP Phase 2: Ongoing, focusing on identifying strategies and actions to mitigate climate change through GHG emission reductions in the most cost-effective manner and include strategies for climate adaptation and resilience. Extensive community engagement, led by Pacoima Beautiful, Fernandeño Tataviam Band of Mission Indians (FTBMI), and Climate Resolve, is a key component.
• Grant: On April 2, 2024, the City Council accepted the California Governor’s Office of Planning and Research Grant and appropriated the funds. The City Council also approved a professional services agreement with Rincon Consultants Inc. to complete the CARP and General Plan updates.
• General Plan Update: The final CARP will support updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/ Park-Recreation elements. All activities are to be completed by January 31, 2026.

Community Engagement: Community engagement activities are planned throughout 2024-2025.

The first Planning 101 workshop was held on September 28, 2024, from 10 a.m. to 2 p.m. at Recreation Park. The second activity was a Community Meeting on November 16, 2024, at Las Palmas Park from 9 a.m. to 10:30 a.m. This was supplemented by a Tribal Community Meeting, which was held via invitation only on November 14, 2025. The first Advisory Group Meeting was held on January 7, 2025, virtually and included applicants that were selected to participate through a robust interview process. A second Advisory Group Meeting was held on February 13, 2025 via zoom where the group outlined an equity framework for the plan and helped establish equity guardrails to facilitate collaboration and enable consistent, thoughtful decision making.

The Walkshop scheduled for December 7, 2024, was rescheduled to February 22, 2025 , from 10 a.m. – 1 p.m. due to inclement weather and the fires in January. It was a well attended event with 20 residents. Community members took a walk throughout the city using tools that measured heat, noise and air pollution. On April 19th, staff attended the Spring Jamboree in collaboration with Climate Resolve, Pacoima Beautiful, and Fernandeno Tataviam Band of Mission Indians. The community engagement collected over 100 surveys in both English and Spanish. During the third Advisory Group Meeting on May 14, 2025, the revised equity guardrails were reviewed and finalized by the team. Then, on May 28, 2025, a walkshop was hosted with approximately 20 students from San Fernando Middle School. On July 25, 2025, marked the final community engagement activity for staff in collaboration with Climate Resolve, Pacoima Beautiful, and Fernandeno Tataviam Band of Mission Indians. Booklets were handed out to the public to further understand the city’s living roadmap for a healthier, safer, and more connected future as it relates to challenges climate change presents to the San Fernando community.

Workshops will occur at:
- Planning and Preservation Commission Meeting on September 9, 2025, at 5:30 p.m. - City Council Meeting on September 15, 2025, at 6:00 p.m.

Tentative Completion Date: January 31, 2026
September 2, 2025 Special & Regular Mtg Page 56 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Staff Project Lead: Ron Garcia
Title: SCAG REAP 2.0 Grant
Description: The City was awarded $791,818 under the SCAG REAP 2.0 Housing Infill on Public and Private Lands (HIPP) Program and $333,182 under the Subregional Program (SRP) for a total of $1,125,000. On January 25, 2024, the City was notified of the Governor’s 2024-2025 State Budget proposal that included budget cuts including a reversion of the SCAG’s REAP 2.0 programs. Fortunately, on July 29, 2024, the City was notified the REAP 2.0 program was able to resume and the City would receive its full award. SCAG immediately began working with the City to refine the scope of work (SOW), budget, and schedule.

The City’s final SOW consists of five sub-projects that were identified as programs in the City’s 2021-2029 Housing Element. In summary they are:
• Develop strategies for preventing displacement and maintaining affordable housing for disadvantaged community members and establishing supportive programs for tenants and homeowners to prevent displacement and affirmatively further fair housing. This will be in the form a Community Stabilization Manual.
• Update the 2002 Historic Survey to identify eligible historic resources throughout the City to promote conversion or preservation of historic commercial buildings into housing while also promoting improvement or expansion of residential buildings to maintain quality of existing housing, neighborhoods, and health of residents, and to address overcrowding.
• Update the City’s density bonus ordinance to comply with state housing law and to establish a local density bonus ordinance with incentives encouraging affordable housing. • Complete a comprehensive update to the Zoning Code and Corridors Specific Plan 5 (SP-5) to allow residential land use in currently restricted areas, increase development capacity for housing on underutilized or vacant infill sites, streamline the review process and comply with the latest state housing laws.
• Review and update the City’s development process for housing developments to ensure potential barriers that may hinder housing construction are removed and a smoother and more efficient approval process for housing projects.

Status: On October 21, 2024, the City Council adopted a resolution accepting the Southern California Associations of Governments’ Regional Early Action Program 2.0 Grant and authorizing a Memorandum of Understanding to implement the grant program. SCAG will no longer be able to procure a consultant on behalf of the City. The City will procure the consultant. A Call for Service was issued out on November 7, 2024, to the pre-approved on-call list of consultants. The goal would be to begin work in January, 2025 as the deadline for funds to be expended has been extended to June 30, 2026.

On November 7, 2024, a call for professional service was issued to the planning consultants on the City’s on-call as needed. The proposals were due on December 5, 2024. Two (2) proposals were received. Staff reviewed proposals and interviews were conducted on January 16, 2025, September 2, 2025 Special & Regular Mtg Page 57 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

with each of the firms. City Council approved a professional services agreement with Rincon Consultants at the March 3, 2025 Regular City Council meeting. A kick off meeting was held on Friday, March 7, 2025.

On March 19, 2025, staff and consultant team conducted a City tour to look at sites of recent development, sites where there are approved developments, and sites of proposed developments. The team also toured sites of potentially historic homes. The purpose of the tour was to familiarize the consulting team with pattern of development, lot configurations, existing neighborhood and historic architectural styles. This will provide background information in developing residential objective design standards and provide some context for the update to the historic survey.

A Community Engagement Plan was approved by the City Council on May 5, 2025. There has been one pop up event at the San Fernando Brewery on June 1st. There was an urban loteria game set up for participants to provided feedback about five topics: (1) the code “El Codigo”; (2) community engagement “La Voz”; (3) history “La Historia”; (4) building facades “La Fachada”; and (5) neighborhoods “El Vecindario”. Feedback highlights are below:
• El Codigo
o “remove single-family zoning in favor of building multi-family structures” o “Why are the rules for breweries different based on location?”  Conversation about why the SF brewery which is in an industrial zone has different permissions than the other brewery in the Corridor Specific Plan o “Promote attention to areas/zones where businesses are currently vacant” • La Voz
o “being asked directly in spaces like these”
o “my family might be more involved if we knew we could be” o “via online bulletin”
o “meeting times taking place not during the week/working hours” o “things like this”
• La Historia
o The Mission +5
o The Adobe House +2
o San Fernando Strip Mall
o Archway on MacClay
• La Fachada
o “good landscaping”
o “aesthetically pleasing or same design or color to match” o “decent upkeep/condition to make people feel comfortable going in” o “greenery, trees, flowers”
o “older buildings should match newer buildings”
• El Vecindario
o Low crime
o “block parties, community events, pop-ups”
September 2, 2025 Special & Regular Mtg Page 58 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

o “low crime, better paved streets, close community events so that everyone know each other”
o “small festivals”
o “community spaces and gatherings tailored to all ages/families” Future Pop Up Events will occur at:
- Las Palmas Senior Citizen Club Dance on Saturday, June 14, 2025, from 5 p.m. to 9 p.m. - Movies at the Park on Friday, July 18, 2025, from 7 p.m. to 10 p.m. at Recreation Park - Concert in the Park on August 23, 2025, from 7:00 p.m. to 9:00 p.m. at Recreation Park - Concert in the Park on August 30, 2025, from 6:00 p.m. to 9:00 p.m. at Casa De Lopez Adobe. Surveys provided at the Pop Up events will be available at the following link:
- English/Spanish https://www.surveymonkey.com/r/sfdesign Workshops will occur at:
- Planning and Preservation Commission Meeting on August 12, 2025, at 5:30 p.m. - City Council Meeting on September 2, 2025, at 6:00 p.m.

Next City Council Action: TBD
Tentative Completion Date: June 30, 2026
Staff Project Lead: Ron Garcia
Public Works Department.

Title: Carlisle Green Alley Reconstruction Project
Description: The Carlisle Green Alley Project will revitalize an underutilized alley into a vibrant linear green space. Through a combination of strategic planning and sustainable design, this project seeks to enhance urban landscape, foster environmental sustainability, and promote healthier, more vibrant neighborhoods. The development will include a safer walking and biking route, enhanced with shade trees and lighting to encourage active transportation and community engagement. The landscape will be revitalized with the planting of over 200 trees and native plants, enriching the area’s biodiversity. Permeable surfaces will be installed to facilitate groundwater infiltration, improving water quality and reducing runoff. Additionally, the construction of bioswales will naturally filter stormwater, mitigate flooding, and bolster the area’s environmental resilience.

Status: On September 3, 2024, the City Council approved a Professional Services Agreement with TreePeople for project management. On January 6, 2025, the City Council approved a Professional Services Agreement with Craftwater for design services.

Carlisle Street Green Alley Project Tentative Timeline
Milestones Tentative Date
September 2, 2025 Special & Regular Mtg Page 59 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

• Design 60% 10/15/2025
• Design 100% 1/5/2026
• Advertise 1/6/2026-3/30/2026
• Recommend Award of Construction Contract 4/20/2026
• Construction 5/18/2026-2/1/2027
• Notice of Completion 2/15/2027
• Project Closeout March 2027
Next City Council Action: No City Council action required at this time.

Tentative Completion Date: March 2027
Staff Project Lead: Patsy Orozco
Title: Calles Verdes Project
Description: The Calles Verdes Project marks a collaborative effort between the City and TreePeople aimed at enhancing the City’s infrastructure to effectively manage stormwater and nuisance water. Through the implementation of innovative techniques, the project endeavors to construct bioswales across strategic locations within City streets and parking lot. Specifically, the project entails the installation of bioswales along Maclay Avenue, stretching from San Fernando Road to Kewen Street, alongside the creation of bulbouts at key intersections including Maclay Avenue and Celis Street and Maclay Avenue and Pico Street. Furthermore, the initiative includes the integration of bioswales and cooling pavement within Parking Lot No. 4, as well as promoting sustainable water management practices. These bioswales and bulbouts will feature strategically placed curb cuts to redirect stormwater and nuisance water away from the street’s surface, while simultaneously fostering the growth of greenery within the landscaped parkways.

Additionally, street trees will be planted to further enhance the aesthetic and environmental benefits of the project. In Parking Lot. No. 4, trees and bioswales will be incorporated within the existing concrete parking lot medians.

Status: Design Team is currently working on finalizing the design. Upon completion of design, the City will advertise the project for construction.

Next City Council Action: Once design is finalized and construction bids are received, a recommendation to award a construction contract will be presented to City Council. Tentatively scheduled for October 2025.

Tentative Completion Date: December 2026
Staff Project Lead: Patsy Orozco
Title: Las Palmas Park Revitalization Project
Description: The Las Palmas Park Revitalization project encompasses a comprehensive array of amenities aimed at enhancing the park’s functionality, aesthetics, safety, and sustainability. The September 2, 2025 Special & Regular Mtg Page 60 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

project includes new multi-purpose field lighting, renovating three baseball fields with lighting, renovating existing restroom/concession building at Ballfield 1, renovating basketball courts with lighting, renovating existing playground with ADA accessibility, constructing a new splash pad with a new prefabricated restroom building to meet the code requirements of the splash pad, renovating existing outdoor exercise equipment, renovating picnic shelters with walking path lighting, and striping of basketball/roller derby.

Status: Public Works and Recreation & Community Services met with the design consultant, RJM Design Group on May 14th to discuss the available options to reduce the project scope. RJM Design Group prepared an updated cost estimate to reflect the proposed revised project scope which was reviewed by Public Works and Recreation & Community Services. The proposed revised project scope is being preliminary reviewed by the granting agency. Once completed, Staff will be presenting their recommendation to City Council which is expected in August 2025.

Next City Council Action: Discussion and Consideration to adjust the design based on budget constraints is tentatively scheduled for October 2025.

Tentative Completion Date: June 2027
Staff Project Lead: Patsy Orozco / Willdan
Title: Cindy Montañez Natural Park Improvements & Maintenance Description: In June 2023, City Council accepted a $7.5 million grant for the Pacoima Wash Connectivity Project, funded through the California Department of Transportation (Caltrans) to complete the Pacoima Wash Bike Path Project and make improvements to the Cindy Montañez Natural Park. Improvements to the Park include extending the bike path to Foothill Boulevard, new lighting, restroom facilities, and restoration of walking paths, bridges, and vegetation throughout the park. A permanent Cindy Montañez memorial sign will also be purchased and installed.

Ongoing maintenance of the Park including watering, mulching, stump removals, tree removals, weeding, brush removals, tree pruning, creek clean-up, and trash disposal, is required.

Status: In June 2024, staff began meeting with community organizations that have the knowledge, expertise, and resources to properly maintain a “natural park” to explore possible partnerships to provide adequate ongoing maintenance. Staff has met with TreePeople as well as Tataviam Conservation Corps to discuss possible partnerships for ongoing maintenance. As part of their tree planting services, TreePeople staff currently visits weekly to hand-water the native plants and trees due to the vandalism of the park’s irrigations system. To support the health of these plants, they also apply mulch to help conserve moisture and prolong water availability. Additionally, the team repairs protective cages around newly planted vegetation and actively removes invasive species. Preparations are underway for the planting of 100 native plants this fall through the Calles Verdes grant.

September 2, 2025 Special & Regular Mtg Page 61 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

On August 21, 2024, staff discussed utilizing Tataviam Conservation Corps to assist with the park’s upkeep through funding received by the Fernandeño Tataviam Band of Mission Indians. Their responsibilities would include creek clean-up, weed and brush removal, tree pruning, trail maintenance, tree stump removal, and trash disposal on a bi-weekly basis. A maintenance agreement with the Fernandeño Tataviam Band of Mission Indians was approved by City Council on October 21, 2024.

On February 24, 2025, City staff met with representatives of the Tataviam Tribe to discuss proposed landscaping improvements for Cindy Montañez Natural Park and the Pacoima Wash Bikeway. City staff is currently working on Request for Proposals (RFP). The RFP is tentatively schedule to advertise September 2025 and open bids October 2025.

Next City Council Action: No City Council action at this time.

Tentative Completion Date: On-going
Staff Project Lead: Patsy Orozco / Willdan
Title: San Fernando Mission Trail Restoration Project Phase I – III Description: Project to restore the lighting along the San Fernando Road Bike Path in the City of San Fernando would involve several key steps to ensure safety, efficiency, and sustainability.

Project Goals: 1) Enhance Safety – Improve visibility for cyclists and pedestrians, reducing accidents and crime. 2) Improve Energy Efficiency – Utilize LED or solar-powered lights to reduce energy consumption. 3) Ensure Sustainability – Minimize environmental impact by using renewable energy sources and dark-sky-compliant lighting.

Status - Project Scope:

Assessment and Planning:
• Coordinate with the City of San Fernando Public Works Department. • Conduct an audit of existing lighting infrastructure. • Identify broken or malfunctioning lights.
• Determine optimal placement and required level of lighting for new or upgraded lights.

Design and Technology Selection:
• Install solar-powered LED lights to enhance sustainability. • Use motion-sensor lighting in lower-traffic areas to conserve energy. • Implement anti-glare shields to minimize light pollution. • Ensure compliance with local regulations and energy efficiency standards.

Implementation:
• Replace damaged poles and fixtures.
• Upgrade electrical systems where needed.
• Integrate smart lighting controls for maintenance monitoring.

Maintenance and Monitoring:
• Develop a long-term maintenance plan.
• Establish a reporting system for outages or damage.

September 2, 2025 Special & Regular Mtg Page 62 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Next City Council Action: No City Council action at this time.

Tentative Completion Date: To be determined
Staff Project Lead: Patsy Orozco / Willdan
Title: HSIP Traffic Signal Modification Project
Description: The Highway Safety Improvement Project (HSIP) Cycle 8 involves upgrading traffic signals at nine (9) locations in the Metrolink Corridor (San Fernando Road and Truman Street).

The traffic signal modifications will consist of removal and installation of new signal poles, pedestrian heads, pedestrian push buttons, LED luminaires, street name signs, controllers, wiring, curb ramps, signing, striping, etc. The nine (9) intersections include:

1. Hubbard Avenue at San Fernando Road

2. Hubbard Avenue at Truman Street

3. Hubbard Avenue at First Street

4. Maclay Avenue at San Fernando Road

5. Maclay Avenue at Truman Street

6. Maclay Avenue at First Street

7. Brand Boulevard at San Fernando Road

8. Brand Boulevard at Truman Street

9. Wolfskill Street at Truman Street
Status: The City’s contractor has completed the installation of the new reflective and internally illuminated street name signs on the mast arms at the nine project intersections. The installation of striping and signage within the railroad right of way has also been completed.

Next City Council Action: Project Construction Acceptance, tentatively scheduled for October 2025.

Tentative Completion Date: October 2025
Staff Project Lead: Manuel Fabian / Willdan
Title: Citywide Traffic Signal Synchronization Project
Description: The Citywide Traffic Synchronization Project involves upgrades of controller systems at 13 locations throughout the City. The traffic signal modifications will include installation of new Global Positioning System (GPS) units, traffic signal controllers, traffic signal cabinets, conduit, conductors, pull boxes, etc. Following the installation of new equipment, updated traffic signal timing charts will be inputted to synchronize traffic signals.

The locations that form part of the project are the following:

1. Truman Street at South Workman Street

2. San Fernando Mission Boulevard at San Fernando Road

3. San Fernando Mission Boulevard at Pico Street
September 2, 2025 Special & Regular Mtg Page 63 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

4. San Fernando Mission Boulevard at Hollister Street

5. San Fernando Mission Boulevard at Kewen Street

6. San Fernando Mission Boulevard at Mott Street

7. San Fernando Mission Boulevard at O’Melveny Street

8. North Maclay Avenue at Library Street

9. North Maclay Avenue at Fifth Street

10. North Maclay Avenue at Seventh Street

11. North Maclay Avenue at Eighth Street

12. South Brand Boulevard at Celis Street

13. South Brand Boulevard at Kewen Street
Status: The traffic signal controllers and cabinets are currently being tested at Los Angeles County Department of Public Works Traffic Signal Lab for quality assurance. The City has secured approval from the California Public Utilities Commission (CPUC) to proceed with implementing the proposed timing at the intersections adjacent to the railroad for the project. The City’s consultant has completed inputting the updated timing sheets into the traffic signal controllers for these intersections. Observation and fine tuning of the new timing at the intersections adjacent to the railroad has been completed.

Next City Council Action: Acceptance of the project as completed, tentatively scheduled for December 2025.

Tentative Completion Date: October 2025
Staff Project Lead: Manuel Fabian / Willdan
Title: Citywide Signage Upgrades
Description: Replacement and installation of various signs. The project consist of several types of sign replacements including but not limited to traffic signs, wayfinding signs and trolley signs. The project will replace faded signs citywide including but not limited to: stop signs, speed limit signs, street sweeping, crosswalk signs, street name signs, wayfinding signs, and trolley signs. This project will be performed in phases; Phase I will consist of wayfinding and trolley signs. The City has obtained the services of the Los Angeles County Public Works Department (LACPWD) to manufacture and install the signs. Installation will begin in late February. Phase II will consist of regulatory, warning and guide signs. The City plans to coordinate with Los Angeles County Public Works for Phase II sign replacement. The City has over 3,100 regulatory, warning and guide signs citywide.

Status: Installation of trolley signs and wayfinding signs has been completed by LACPWD.

Phase II will commence in FY 2025-2026.

Next City Council Action: No City Council action required at this time.

Tentative Completion Date: Phase I is complete.

September 2, 2025 Special & Regular Mtg Page 64 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Staff Project Lead: Manuel Fabian /Willdan
Title: Bus Shelter Rehabilitation Project
Description: The Bus Shelter Rehabilitation Project involves the installation of new bus shelters and bus benches at eight (8) bus stop locations, removal and reconstruction of damaged and non-ADA compliant wheelchair ramps, sidewalks and drive approaches, relocation/adjustment traffic signal/street lighting boxes and water meters, etc.

Status: Procurement of bus shelters and benches continues which has an approximate four (4) to six (6) month lead time per the manufacturer. Construction is anticipated to begin in August 2025.

Next City Council Action: No City Council action required at this time.

Tentative Completion Date: October 2025.

Staff Project Lead: Manuel Fabian / Willdan
Title: Pacoima Wash Bikeway Project
Description: The San Fernando Pacoima Wash Bikeway and Pedestrian Path Project Phase I consists of constructing a bikeway and installing a prefabricated pedestrian bridge along the Pacoima Wash Channel from Fourth Street (Bradley Avenue) to Cindy Montañez Natural Park (Eighth Street). The project will connect students and San Fernando residents to a new non-motorized trail, offering opportunities for recreation and increased bike and pedestrian commuting options along local streets as noted in the City’s Safe and Active Streets Plan, encouraging connectivity to wider bike and pedestrian network in neighboring communities within the City of Los Angeles. The project entailed construction of a 12 foot wide, 1.34-mile long Class I asphalt concrete bikeway, bioswales, retaining walls, prefabricated pedestrian bridge, installation of rectangular rapid flashing beacons, welded wire fence, solar lights, bollards, signage, striping, and markings, as well as access ramps. The contractor is currently working on final punch list items.

Status: Construction is 98% complete. In order to address current safety concerns and vandalism, additional bollards will be installed at the bikeway entry points, additional striping will be placed, and concrete curbs will be constructed at the base of the solar lights.

Next City Council Action: Notice of Completion, scheduled for fall 2025.

Tentative Completion Date: October 2025
Staff Project Lead: Patsy Orozco
Title: Residential Permit Parking (RPP) Program
Description: Residential – Revitalize the existing residential permit parking program by conducting a thorough review of the municipal code to identify recommended updates that incorporate statewide policies and regulations. Review and update existing operational policies September 2, 2025 Special & Regular Mtg Page 65 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

and enforcement guidelines to ensure that the program is fair and equitable throughout the City.

Data will also be collected to assist in making data driven decisions as it relates to curb and parking management. At the conclusion of this project, City Council will be presented with a Residential Parking Action Plan that will include a thorough review of existing processes and procedures along with recommendations for updates and a proposed implementation plan for adoption.

Commercial – As part of the Downtown Master Plan, which encompasses all of the City’s major commercial corridors, updated parking data has been collected and recommendations for best practices will be presented by Walker Parking consultants. Additionally, staff is working to upgrade all parking meters in the commercial corridors to smart meters that accept both coins and credit cards.

Status: Following the contract award on July 15, 2024, City staff and Dixon Resources Unlimited have completed extensive data collection and community outreach, structured into two (2) phases.

In August 2024, Dixon began internal needs assessment interviews with key City departments, including Finance, Community Development, and Police. An Enforcement Workshop was also held on January 14, 2025, with Code Enforcement and Parking Enforcement officers to assess implementation needs and challenges.

Parking occupancy data was collected on September 12 and 14, 2024, in the City’s two (2) existing Residential Permit Parking (RPP) zones and one (1) non-RPP zone impacted by ADUs.

Two (2) rounds of community engagement meetings were held. The first round included an in-person meeting on November 21, 2024, and a virtual meeting on December 4, 2024. The second round included an in-person meeting on February 19, 2025, and a virtual meeting on February 20, 2025. Combined attendance for the first round totaled 35 participants, while 30 participants attended the second round. A community parking survey, open from October 23, 2024 to January 31, 2025, received over 400 responses in English and Spanish.

Recent outreach efforts have included project updates and presentations to the City Manager (March 26, 2025), Parking Ad Hoc Committee (April 16, 2025), Transportation and Public Safety Commission (April 3, 2025), and the Planning and Preservation Commission (April 14, 2025). On May 19, 2025, the City Council received and filed a presentation on the proposed policies.

On July 7 and August 4, 2025, City Staff presented the first and second reading of amendments to Ch 90 of the SFMC. These amendments included provisions on the RPP program and creating parking restriction for human habitation in campers. Per City Council direction, City Staff will bring the amendments back as two separate amendments. Thus, the RPP section of the Ch 90 Amendments will go before City Council again for a first reading on September 2, 2025.

Additionally, the program will also be dictated by Administrative Guidelines, which will have to come to Council separately to be passed through resolution. Prior to going to City Council, City September 2, 2025 Special & Regular Mtg Page 66 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

staff will present the administrative guidelines to the transportation and safety commission at their August 7th meeting.

Next City Council Action: The first reading for the RPP Ch 90 Amendments is scheduled for the September 2, 2025 City Council Meeting.

A resolution for the passage of the administrative guidelines is tentatively scheduled for the October 6, 2025 City Council meeting.

Tentative Completion Date: November 2025
Staff Project Lead: Isabella Tapia
Title: City Facility Condition Assessment Report
Description: The Facilities Condition Assessment (FCA) report is a comprehensive evaluation of the current condition of all city owned facilities (buildings).This report is used to assess the physical state of the facilities, identify deficiencies, and estimate the costs associated with repairs, maintenance, and capital improvements. Key Components of a Facilities Condition Assessment Report: Inventory of Assets: A detailed list of all the assets being assessed, including buildings, infrastructure, and equipment. Visual Inspections: On-site inspections of the facilities to assess the condition of structural, mechanical, electrical, plumbing, and other building systems. Condition Ratings: Assigning condition ratings or scores to different components based on their current state, typically ranging from “excellent” to “poor.” Deficiency Identification:

Identifying and documenting deficiencies or issues that need to be addressed, such as structural damage, outdated systems, or safety hazards. Cost Estimates: Providing cost estimates for the repairs, replacements, and improvements needed to bring the facilities up to desired standards or maintain their current state. Prioritization: Recommendations for prioritizing repairs and maintenance based on factors like safety, regulatory compliance, and potential impact on operations. Life Cycle Analysis: Analyzing the expected remaining useful life of building systems and components to plan for future replacements or upgrades. Recommendations: Strategic recommendations for maintaining, repairing, or upgrading the facilities, including short-term and long-term plans. Facility Condition Index (FCI): A metric often included in the report that provides a snapshot of the overall condition of the facility. It is usually calculated by dividing the total cost of repairs by the replacement cost of the facility.

The FCA report includes the following elements: Strategic Planning: Helps organizations plan and budget for maintenance, repairs, and capital improvements over time. Resource Allocation:

Assists in allocating resources more effectively by identifying priority areas. Risk Management:

Identifies potential risks related to the physical condition of the facilities that could affect safety, compliance, or operations. Compliance: Ensures that facilities meet regulatory requirements and industry standards. Improvement Tracking: Provides a baseline to measure the progress of facility improvements over time.

September 2, 2025 Special & Regular Mtg Page 67 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

FCA reports are commonly used by property owners, facility managers, government agencies, and educational institutions to manage their physical assets and make informed decisions about maintenance and capital investments.

Status: Project kick-off meeting was held on October 16, 2024.

Next City Council Action: No City Council action required at this time.

Tentative Completion Date: August 2025
Staff Project Lead: Rodrigo Mora
Title: Fixed Route ADA Sidewalk Improvement Project
Description: The Fixed Route ADA Sidewalk Improvement Project consists in upgrading damaged and non-ADA compliant sidewalks, drive approaches, curb and gutters, wheelchair ramps, etc., along transit routes: Truman Street, from Brand Boulevard to Maclay Avenue; Hubbard Avenue from San Fernand Road to First Street; and Seventh Street and Harding Avenue.

Status: Determine detailed scope of work, field-checking sites, preparing cost estimates, preparing project specifications, identifying conflicting utilities, identifying business access that will be impacted by proposed construction. Complete project specifications and construction quantities, and advertise project for construction.

Next City Council Action: Award a construction contract, tentatively scheduled for March 2025.

Tentative Completion Date: To be determined.

Staff Project Lead: Manuel Fabian / Willdan
Title: Las Palmas HVAC Project
Description: Las Palmas Park is one (1) of the City’s primary community centers that hosts many in-person programs and activities each week. It also serves as one of the City’s two (2) cooling centers during the hot summer months. Consequently, a functioning heating, ventilation and air condition (HVAC) system is imperative at this community center. Using ARPA funding, City Council has approved funding for partial replacement of the HVAC system at Las Palmas Park.

Due to funding, the project is limited to upgrading the unit that serves the gym as it is the most used part of the building for events.

On January 30, 2025, staff met with the contractor to determine the logistics of the work that will cause the least interruption to programs scheduled for the next couple of months. The Contractor will be submitting a schedule, with work planning to begin in late April. Replacement of the roof will take place prior to the installation of the AC unit.

September 2, 2025 Special & Regular Mtg Page 68 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Status: The Contractor began re-roofing of the building on May 19, 2025. The work is scheduled to be completed at the beginning of July 2025. The HVAC will be installed immediately following the roof work in the month of July.

Next City Council Action: Acceptance of project, scheduled for October 2025.

Tentative Completion Date: October 2025
Staff Project Lead: Manuel Fabian
Title: Emergency Generator Installation at Las Palmas and Recreation Park Facilities Description: Having emergency generators at a park cooling centers serves several important purposes, especially during extreme weather events or power outages. A generator ensures that cooling centers remain operational during power outages, which are common during extreme weather, allowing them to provide essential services such as air conditioning, lighting, and power for critical equipment like medical devices and refrigeration units. These centers offer a safe haven for vulnerable populations, including the elderly and those with medical conditions, and serve as a hub for community resilience by providing a dependable place for residents to gather, receive information, and access resources during emergencies. Additionally, they support the coordination of emergency services, distribution of supplies, and help protect public health by reducing heat-related illnesses and fatalities. By ensuring the center's functionality, emergency generators demonstrate preparedness and reliability, reinforcing public trust and establishing the cooling center as a vital part of the local emergency response plan.

Overall, emergency generators at the park cooling centers are a critical investment in community safety and resilience, ensuring that the center can provide essential services and a safe environment regardless of power grid stability.

Status: Two (2) generators have been received and placed on their respective concrete pads. The design for connecting generators to the switching mechanism and to the building is currently in plan check. The project continues to be in the plan check stage. Engineering is working with Community Development to finalize the process.

Next City Council Action: Approve Notice of Completion, tentatively scheduled for August 2025.

Tentative Completion Date: August 29, 2025.

Staff Project Lead: Rodrigo Mora
Title: School Zone Signage Safety Enhancement Initiative Description: This project focuses on replacing existing regulatory and warning signs in school zones with updated, high-visibility, and standardized signage that prioritizes the safety of children, pedestrians, and motorists. The initiative aims to ensure that all school zone areas comply with current traffic safety standards and effectively communicate reduced speed limits, pedestrian crossings, and other critical warnings.

September 2, 2025 Special & Regular Mtg Page 69 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Project Objectives:
• Enhance Child Safety: Upgrade signage to clearly indicate school zones, emphasizing speed reduction and pedestrian safety to protect children during arrival and dismissal times. • Improve Visibility and Compliance: Install high-contrast, reflective signs that meet updated MUTCD (Manual on Uniform Traffic Control Devices) standards to ensure clear communication during all weather and lighting conditions. • Standardize School Zone Messaging: Ensure uniformity in regulatory and warning signs across all school zones to reduce driver confusion and reinforce safety protocols. • Community Engagement and Education: Work with local schools, parent associations, and community groups to raise awareness about new signage and safe driving practices in school zones.

Status - Project Scope:

Assessment and Inventory:
• Conduct a comprehensive audit of existing regulatory and warning signs in all designated school zones.
• Identify signs that are damaged, outdated, or non-compliant with current safety standards.

Design and Specification:
• Develop updated sign designs that incorporate enhanced visibility features such as LED illumination or reflective materials.
• Ensure that designs clearly display reduced speed limits, crossing alerts, and other school zone-specific warnings.
• Coordinate with state and federal guidelines to ensure all new signage is compliant with regulatory standards.

Permitting and Approvals:
• Obtain feedback and approval from school district officials and community stakeholders.

Procurement and Installation:
• Plan phased installations to minimize traffic disruption, focusing on high-priority zones during peak school hours.
• Implement traffic control measures during installation to ensure safety for students and motorists.

Post-Installation Evaluation:
• Conduct follow-up inspections to ensure all signage meets the intended safety and compliance standards.
• Gather community feedback and adjust any signage elements if necessary.

Next City Council Action: To Be Determined
Tentative Completion Date: To Be Determined
Staff Project Lead: Rodrigo Mora
September 2, 2025 Special & Regular Mtg Page 70 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Title: Recreation Park Bathroom Renovation
Description: This initiative aims to renovate the existing restrooms in the park to create a safe, accessible, and welcoming facility for all park visitors. The project will update outdated infrastructure, improve sanitary conditions, and incorporate sustainable design features to enhance the overall visitor experience while meeting modern standards and regulations.

Project Goals:
• Enhance Visitor Experience: Upgrade the restrooms with modern fixtures and finishes to provide a clean, comfortable, and safe environment.
• Ensure Accessibility: Ensure full compliance with the Americans with Disabilities Act (ADA) by redesigning facilities to be accessible to all individuals. • Promote Sustainability: Incorporate energy-efficient lighting, water-saving fixtures, and ecofriendly materials to reduce the environmental impact. • Increase Safety and Hygiene: Improve ventilation, lighting, and cleaning protocols to promote a hygienic and secure space for visitors.

Status - Project Scope:

Assessment and Planning:
• Conduct a thorough condition assessment of existing restroom facilities. • Gather feedback from park visitors and maintenance staff to identify key issues and improvement opportunities.
• Develop detailed project requirements and design criteria.

Design and Engineering:
• Specify sustainable materials, fixtures, and energy-efficient systems. • Develop cost estimates, and timelines.

Procurement and Contracting:
• Obtain quotations from contractors experienced in public facility renovations. • Select vendors based on quality, sustainability practices, and cost-effectiveness.

Construction and Renovation:
• Implement construction in phases to minimize disruptions to park visitors. • Upgrade plumbing, electrical systems, finishes, fixtures, and ventilation systems. • Install energy-efficient lighting and water-saving devices.

Post-Construction and Evaluation:
• Conduct a comprehensive inspection to ensure all work meets quality and safety standards. • Solicit feedback from park users and staff for any adjustments. • Develop a long-term maintenance plan to preserve the facility’s condition.

Next City Council Action: To Be Determined
Tentative Completion Date: September 30, 2025
Staff Project Lead: Rodrigo Mora
Title: Downtown Trash Enclosures
September 2, 2025 Special & Regular Mtg Page 71 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Description: Renovate City owned trash enclosures in the San Fernando Mall area, to include doors, roofs, security and enhance appearance. Trash enclosures located in alleys parallel and north and south of San Fernando Road.

Status: Initial surveys of existing trash enclosure sites at the San Fernando Mall have been completed.

On October 7, 2024, the City Council received and filed a presentation on Downtown Mall area trash enclosures.

On January 21, 2025, City staff presented trash enclosure renovation options to the City Council.

The City Council approved retrofitting three (3) enclosures and demolishing two (2) enclosures.

The enclosures to be demolished are Enclosure 1 in Public Parking Lot 5 and Enclosure 3 in Public Parking Lot 4. The enclosures to be retrofitted are Enclosure 2 in Public Parking Lot 5 and Enclosures 1 and 2 in Public Parking Lot 4.

On March 6, 2025, the RFP was published in the San Fernando Valley Sun and on the City’s website. The design proposals were due April 8, 2025 at 2:00pm. The City received two proposals for design services. After conducting internal staff review and interviews, a firm was tentatively chosen and will go to City Council for contract award.

On May 15, 2025, City staff presented the proposed contract to the City Council for approval, recommending the award of design services for the project to Plansman Inc.

On August 13, 2025, City staff hosted a kickoff meeting and project site walkthrough with representatives from Republic Services and design consultants from Plansman. The purpose of the meeting was to review the project scope, obtain an updated project schedule, and conduct a site visit. This provided the consultants with the necessary information to begin developing the preliminary design. Once the preliminary design is complete, the next step will be to schedule the first community engagement meeting to gather feedback and recommendations that will help inform the final design.

Next City Council Action: No required City Council action at this time.

Tentative Completion Date: Pending City Council direction, planned construction completion date is Spring 2026.

Staff Project Lead: Isabella Tapia
Title: City Owned Right-of-Way Beautification
Description: Improving city-owned rights-of-way (ROWs) for beautification is a multi-faceted effort that enhances the visual appeal, functionality, and environmental quality of public spaces such as streets, medians, sidewalks, bikeways and easements.

September 2, 2025 Special & Regular Mtg Page 72 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Status: City Own Right of Way Beautification Streetscape (Parkways, Medians and Islands) - Working with the water division, operation staff is reestablishing the necessary infrastructure to support healthy vegetation within the city’s public right-of-ways, this work is including the replacement of backwater flow devices, irrigation components and electrical/control wiring which have been stole. Staff is in the process of developing a comprehensive list of work activities for all location including city entrances islands, parkways, bikeway and medians. This includes review of the large planter pots along the Maclay Corridor.

Vacant Tree wells - Staff has request information on available species and estimated cost for replacement trees for the vacant tree wells in the downtown area. Once the trees are procured planting will take place this Fall. Fall is considered the best time for planting trees for several reasons which include, cooler temperatures, adequate soil moisture, root growth focus, less pest and disease pressures, less competition from weeds, easier soil conditions as well as period for spring growth preparation.

Next City Council Action: No City Council action anticipated.

Tentative Completion Date: Ongoing.

Staff Project Lead: Rodrigo Mora
Title: Sidewalk Condition Assessment
Description: This project aims to identify and mitigate sidewalk trip hazards, ensuring pedestrian safety, American with Disabilities Act (ADA) compliance, and long-term infrastructure sustainability.

Status: City Council awarded a Professional Services Agreement with Precision Concrete Cutting for a citywide sidewalk assessment and mitigation plan, which includes repairs, where appropriate. Precision is actively assessing sidewalks in Tree Trimming Zone F, currently working on Lashburn Street from Pearwood Avenue to Cork Street. Precision will continue in this area through the week, completing data collection for Grid F. Once finished, Precision will provide a comprehensive Sidewalk Assessment Report and Repair Quotation. The City will then determine repair priorities, and upon approval, Precision will proceed with saw-cutting repairs.

Next City Council Action: No City Council action required at this time.

Tentative Completion Date: December 2025
Staff Project Lead: Patsy Orozco
Title: Project Labor Agreement
Description: A Project Labor Agreement (PLA) is a pre-hire collective bargaining agreement establishing the terms and conditions of employment for a specific construction project. In general, PLAs are often used on large-scale construction projects to support labor relations, establish uniform work conditions, and potentially mitigate labor disputes.

September 2, 2025 Special & Regular Mtg Page 73 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

To evaluate if a Project Labor Agreement is suitable for an organization, staff is researching the following information to be presented to City Council for consideration:

Understand the Project: Assess the nature, scope, and requirements of the construction project in question. Consider factors like project size, complexity, timeline, and potential labor issues.

Evaluate Pros and Cons: Identify the potential benefits and drawbacks of implementing a PLA.

Conduct Cost-Benefit Analysis: Evaluate the financial implications of entering into a PLA.

Legal Considerations: Assess the legal implications of implementing a PLA in the project jurisdiction. Ensure compliance with local, state, and federal labor laws, as well as any regulatory requirements related to PLAs.

Next City Council Action: Scheduled to be presented to the City Council to be determined.

Tentative Completion Date: To be determined based on City Council direction.

Staff Project Lead: Richard Padilla / Wendell Johnson
Title: City Fleet Replacement and Heavy Equipment Program Description: The City Fleet Replacement and Heavy Equipment Program is designed to effectively manage, maintain, and optimize the city’s fleet of vehicles and heavy equipment. This program ensures that all city-owned assets, including cars, trucks, specialized vehicles, and heavy machinery, are safe, reliable, cost-effective, and ready to support city operations. The program supports various city departments such as public works, public safety, parks and recreation, and transportation, providing essential vehicles and equipment to carry out their missions efficiently.

During the FY 2024-2025 Budget process, the City Council approved an enhancement of $210,000 to purchase a new backhoe or front-end loader. Staff is currently work with Government Sales in determining the specifications, for the equipment in the final selection, delivery timeline and accessories.

Status: The Department has initiated the purchase of heavy equipment for maintenance work and is in the process of evaluating its current fleet of vehicles and heavy equipment. Staff is in the process of Identify the need, clearly define the requirements for the heavy equipment based on the specific maintenance tasks, to ensure that the proper piece of equipment is procured that meets the needs of the department. This involves understanding the type, size, and specifications of the equipment required. Staff is currently working with PD to right size the City’s fleet of public safety vehicles for short and long term planning.

This identification of the need will be followed by staff conducting a needs assessment which will evaluate the current vehicle and equipment inventory and determine if there are gaps that the new purchase will fill. This assessment will consider the equipment’s usage frequency, the scale of maintenance work, and potential future needs among other factors. Once the needs assessment is completed, staff will be conducting research on suppliers and what are the September 2, 2025 Special & Regular Mtg Page 74 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

equipment options. Staff will investigate potential suppliers and compare different equipment models. Consider factors such as reliability, warranty, after-sales support, and compatibility with existing equipment will all be considered.

Currently staff is working with the Quinn Company in developing selection and sizing criteria for a new loader or backhoe equipment to replace an existing backhoe in the street services division.

Next City Council Action: Water vehicle replacement recommendations will be included in FY 2025-2026 Budget Development.

Tentative Completion Date: Ongoing program.

Staff Project Lead: Wendell Johnson
Title: Overhead Mass Arm Street Name Sign Replacement Project Description: This project aims to replace outdated or damaged overhead mass arm street name signs throughout the City of San Fernando to improve visibility, compliance with current regulations, and overall traffic safety.

Project Goals: 1) Enhance Visibility & Legibility – Install high-contrast, retroreflective signs to improve readability, especially at night. 2) Ensure Regulatory Compliance – Update signs to meet California Manual on Uniform Traffic Control Devices (CA MUTCD) standards. 3) Improve Durability – Use weather-resistant materials that can withstand sun exposure, wind, and rain. 4) Increase Traffic Safety – Provide clearer navigation for drivers, cyclists, and pedestrians.

Status - Project Scope:

Assessment & Planning:
• Conduct a citywide survey to identify signs that are damaged, faded, or outdated. • Prioritize replacements based on traffic volume and visibility concerns.

Design & Specification:
• Install larger, high-contrast, reflective street name signs with easy-to-read fonts. • Use LED-illuminated signs at major intersections for better nighttime visibility. • Standardize sign dimensions and font sizes per MUTCD & Caltrans guidelines.

Permitting & Approvals:
• Work with Caltrans & City of San Fernando Public Works for design approvals. • Ensure compliance with state and federal traffic control regulations.

Installation & Implementation:
• Replace existing mass arm-mounted street name signs at intersections. • Upgrade mounting brackets and supports to improve stability. • Use traffic control measures to minimize disruptions during installation.

Maintenance & Monitoring:
• Develop an ongoing inspection and maintenance program. • Implement a tracking system for sign inventory and future replacements.

September 2, 2025 Special & Regular Mtg Page 75 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Next City Council Action: Staff will prepare an RFP to have various mast arm signs replaced in the downtown district.

Tentative Completion Date: To be Determined
Staff Project Lead: Manuel Fabian
Title: Repair of Public Parking Lots
Description: The Repair of Public Parking Lots Project involves a pavement treatment to create a more acceptable travel surface to the road at a significant reduction in price. A total of seven (7) parking lots will experience some type of asphalt repair. The project also involves crack sealing, asphalt repairs and restriping of parking stalls. Upon further evaluation of the lots, it was determined that four (4) lots will undergo an overlay while other parking lots will have asphalt repairs performed in areas that are experiencing base failures. Parking Lots 8 and 9 will also receive a seal coating.

The lots that form part of the project include:
• Parking Lot 6N
• Parking Lot 7
• Parking Lot 8
• Parking Lot 9
• Parking Lot 10
• City Hall Parking Lot
• San Fernando Police Department Parking Lot
Parking Lots 1, 11, and 12 were completed as part of previous projects. Parking Lot 2 is a concrete parking structure therefore this type of treatment does not apply. Parking Lot 4 and Lot 5 will be part of the upcoming Calles Verdes Project and Trash Enclosure Project, respectively.

Status: Work began in February 2025. Work is scheduled to be completed in July 2025, weather permitting.

Next City Council Action: Notice of Completion to be presented at September 15 City Council meeting.

Tentative Completion Date: July 2025
Staff Project Lead: Manuel Fabian
Title: Repair of Public Parking Lots Phase 2
Description: The Repair of Public Parking Lots Project involves a pavement treatment to create a more acceptable travel surface to the road at a significant reduction in price. A total of five (5) parking lots will experience some type of asphalt repair. The project also involves crack sealing, asphalt repairs and restriping of parking stalls.

The lots that form part of the project include:

September 2, 2025 Special & Regular Mtg Page 76 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

• Parking Lot 3
• Parking Lot 6N
• Las Palmas Parking Lot
• Pioneer Park Parking Lot
• Rudy Ortega, Jr. Parking Lot
• City Hall Parking Lot
• San Fernando Police Department Parking Lot
Parking Lots 1, 7, 8, 9, 10, 11, and 12 were completed as part of previous projects. Parking Lot 2 is a concrete parking structure therefore this type of treatment does not apply. Parking Lot 4 and Lot 5 will be part of the upcoming Calles Verdes Project and Trash Enclosure Project, respectively.

Status: A Notice of Inviting Bid is currently out for bid solicitations. Bids are due on September 4.

Next City Council Action: Award of Contract at a future meeting.

Tentative Completion Date: July 2026
Staff Project Lead: Manuel Fabian
Title: Residential Water Service Shut Off Policy
Description: On July 15, 2024, the City Council approved the Discontinuation of Residential Water Services for Non-Payment Policy as required by Senate Bill 998 (SB 998) and Senate Bill 3 (SB 3) which will take effect January 1, 2025. On March 11, 2025 staff began to deliver 7-day shut off notices to delinquent accounts exceeding 90 day due dates. In an effort to help the customers get familiar with the new process, staff will not shut off water to impacted consumers until April 7, 2025. This will give customers ample time to come to City hall to sign up for payment arrangements plans and or clear their balances. City Council also moved to direct staff to return at a future meeting with guidance and recommendations regarding the City’s ability to collect delinquent sums on the tax roll similar to the manner in which delinquent trash sums are also collected.

Status: Staff has conferred with the City Attorney to research this item to analyze a) if assessments are allowable for residential water services due to non-payment and b) the pros/cons of this process versus a water shut-off process. Preliminarily, we were advised as follows:
1) Charges for water consumption are property related fees and charges within the meaning of Proposition 218 (codified under Article XIIID of the California Constitution); 2) As such, an ordinance or resolution establishing or increasing water rate charges requires the conduct of a so-called “majority protest” public hearing which requires the issuance September 2, 2025 Special & Regular Mtg Page 77 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

of a written notice to water customers no less than 45 days from the date of the hearing; and
3) In order to preserve the ability to collect delinquent water charges on the tax roll, the City, as part of the majority protest approval process, must send notice to the owners of real property parcels that receive water service, even if the property owner is not the water customer (e.g., where the water customer is a tenant and not the owner affect parcel). (See Govt. Code Section 53755(a)(3) and Health & Safety Code Sections 5471, 5473 and 5473a). If the City did not provide such notice when it last conducted a majority protest hearing setting its current water rates, it would require the initiation of a new majority protest process in which such notice was provided to property owners (not just customers) for the City to avail itself of the right to collect delinquent charges on the tax roll.

Staff is continuing to work with the City Attorney and additionally in process of surveying other municipal operations to illustrate use of assessments versus water shut-off process for residential water services due to non-payment.

On August 4, 2025, the City Council Adopted Resolution No. 8401 setting a Public Hearing date for October 6, 2025 on the Proposed Water and Sewer Rates Increase and authorized Staff to proceed with the Prop 218 process. Staff has mailed out all Prop 218 Notices and a public workshop is set for September 17, 2025 from 6:00p.m. to 7:00 p.m. at Las Palmas Park. If approved, new rates will take effect on January 1, 2026, and will be adjusted five percent (5%) for Water and three percent (3%) for sewer each year for the next five (5) years.

Next City Council Action: At the January 6, 2024 City Council meeting, the City Council directed staff to move forward as previously directed by City Council regarding the water service shutoff policy and to provide an update on outstanding delinquencies during consideration of the Water and Sewer Fee Study and the Prop 218 process, to occur within approximately one (1) year.

Tentative Completion Date: Follow up to be provided in concert with the Water and Sewer Fee Study and Prop 218 Process, anticipated to occur by January 2026 or sooner. On January 21, 2025, the City Council approved a contract with Robert D Niehaus, Inc. for the Water and Sewer Rate Study.

Staff Project Lead: Victor Meza
Title: Recreation Park Rehabilitation
Description: The sod installed as part of the San Fernando Regional Park Infiltration Project did not establish successfully. Staff will be preparing a Request for Proposal (RFP) to procure a consultant for replacement of the sod at Recreation Park.

Status: In planning stage.

Next City Council Action: Award of Contract for Design in September 2025 September 2, 2025 Special & Regular Mtg Page 78 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Tentative Completion Date: TBD
Staff Project Lead: Manuel Fabian
Title: IPS Smart Meter Installation
Description: Replacement of coin operated meters in the San Fernando Mall and Civic Center with Smart meters that accept both coin and card payment. Phase one will include the replacement of 91 coin meters.

Status: On October 7, 2024, the City Council awarded a contract to IPS Group Inc. to replace coin-operated parking meters in the San Fernando Mall and Civic Center. Installation was confirmed for mid-March 2025, and notices were distributed to local businesses two weeks prior.

From March 17–19, a total of 91 smart meters were installed—72 in the Mall (between Brand Blvd and Kalisher St) and 19 around the Civic Center (Newton and Fourth Streets). The work was completed with assistance from IPS technicians, Public Works staff, and Community Service Officers, marking the end of Phase 2.

Parking meter maintenance duties have since shifted from the Water Department to the Police Department's Parking Enforcement Division. Water personnel trained CSOs in basic troubleshooting, while IPS provided software training. Public Works will oversee contract and financial management; the Police Department will handle supplies, enforcement, collections, and maintenance.

In line with AB 413 (Daylighting Law), 17 noncompliant meters were identified citywide. A joint task force from Public Works and the Police Department is overseeing removal, grinding of stalls, red curb painting, public education, and enforcement.

Phase 3 of the project has begun with the removal of 17 noncompliant meters. Next steps include a financial analysis on program costs and revenue in certain areas of the City. This will help City Staff in determining which areas of the City are in need of parking meters, where meters can be taken out and which areas are in need of more smart meters. From this, an accurate account of program costs is more easily determined.

Next City Council Action: No Council action required at this time.

Tentative Completion Date: Phase 2 was completed on March 19, 2025. Phase 3 will be tentatively completed by Fall 2025.

Staff Project Lead: Isabella Tapia
Title: Outdoor Dining in the Public Right of Way
Description: In coordination with Community Development, proposed ordinances have been developed to allow outdoor dining on private property and within the public right of way. The September 2, 2025 Special & Regular Mtg Page 79 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

new outdoor dining program aims to promote pedestrian-friendly, community-focused design while supporting local businesses.

Status: On June 15, 2020, the City Council ratified Executive Order No. 2020-06-12, temporarily allowing outdoor dining permits on public sidewalks in commercial zones during the COVID-19 pandemic. Public Works issued over 30 permits citywide, with the last permit issued on June 3, 2022. The temporary program ended following the termination of Los Angeles County's local public health emergency on March 31, 2023.

The First reading of the ordinance was presented to City Council on May 5, 2025. The City Council directed staff to edit the ordinance to prohibit the service and consumption of alcohol on the Public Right of Way. With that direction to City Staff, the City Council unanimously passed the First Reading. City Staff edited the Ordinance and application per City Council direction. On March 19, 2025, the second reading of the ordinance was approved by City Council.

City Staff have been creating community engagement materials to educate restaurant owners on how to apply for the program. This has included creating a webpage on the City Website, flyers, letters, and sending out mass emails. Due to its mid year adoption, the permit fee will be prorated to $306 for the remainder of the year.

Next City Council Action: No City Council action at this time.

Tentative Completion Date: Ongoing.

Staff Project Lead: Isabella Tapia
Title: Implementation of California Daylighting Law
Description: “Daylighting” refers to the practice of improving visibility at intersections by removing obstructions (like parked vehicles) near crosswalks and corners. In California, daylighting laws (such as those implemented under Assembly Bill (AB) 413, signed in 2023) require that motor vehicles must not park within 20 feet of a crosswalk or intersection to enhance pedestrian safety and visibility. The goal is to prevent cars from blocking the view of pedestrians and oncoming traffic, thereby reducing collisions, especially those involving pedestrians and cyclists.

Project Goals (Daylighting Implementation for Parking Management) • Improve pedestrian and traffic safety at intersections citywide. • Ensure compliance with California daylighting requirements (AB 413). • Reduce pedestrian-related collisions at crosswalks and curb corners. • Educate the public about the importance of daylighting and new parking regulations.

Project Scope
Assessment & Data Collection
• Conduct a citywide audit of intersections and crosswalks where parked vehicles currently encroach within 20 feet of corners.

September 2, 2025 Special & Regular Mtg Page 80 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

• Prioritize high-traffic or high-incident areas.

Design & Planning
• Design daylighting zones using paint, bollards, planters, curb extensions, or signage. • Identify alternative uses for newly freed curb space (e.g., bike parking, greenery, loading zones).

Policy & Regulatory Alignment
• Update municipal parking regulations, curb painting standards, and enforcement protocols. • Align with California law and adopt any local ordinances needed.

Implementation
• Remove or restrict parking in daylighting zones.
• Paint curbs red (or other local marking) to indicate no-parking zones near select crosswalks. • Install signage or physical barriers (like flexible bollards or planters).

Community Outreach
• Educate residents, drivers, and businesses about the purpose and benefits. • Share enforcement timelines and provide grace periods if needed.

Monitoring & Evaluation
• Measure improvements in visibility, compliance, and collision data post-implementation. • Adjust plans based on feedback and performance.

Status:

As part of the City’s ongoing efforts to ensure compliance with California law under AB 413, City staff recently removed 17 noncompliant parking meters across various locations. Community Service Officers (CSOs) began issuing citations to vehicles in violation starting on May 1, 2025. In response, the City has expedited implementation of the compliance plan.

Upcoming actions include grinding down noncompliant parking stall markings and painting red curbs at key intersections. The locations selected for this first phase were prioritized based on the presence of the removed noncompliant meters.

The second phase will involve the continued, incremental rollout of red curb painting and stall grinding at additional high-priority areas throughout the City.

Next City Council Action: No City Council action anticipated.

Tentative Completion Date: Ongoing.

Staff Project Lead: Rodrigo Mora and Isabella Tapia
Police Department.

Title: Police Station Cameras and Parking Lot Security Improvement Project Description: The San Fernando Police Department is enhancing its station security through the 2022 Urban Area Security Initiative (UASI) Grant, a federal program under the Department of September 2, 2025 Special & Regular Mtg Page 81 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Homeland Security aimed at strengthening local communities against potential threats.

Grant-funded activities are restricted to UASI National Priorities, including the protection of soft targets and crowded places. These improvements include installing additional cameras in critical unmonitored areas and upgrading the resolution of existing cameras for better coverage.

Additionally, the outdated access control system will be replaced with a modern key fob system, enhancing security by tracking and restricting access to designated areas, ensuring only authorized personnel can enter. This upgrade also enables the department to limit or revoke access for separated employees, preventing them from entering restricted areas.

This project also includes improving security for the Police Department parking areas. The Detective Parking Lot is currently ungated and vulnerable to tampering and break-ins, with multiple incidents of unauthorized individuals loitering or entering the lot. Unauthorized vehicles also frequently block the lot's entrance, delaying emergency responses. Installing a controlled access gate will prevent unauthorized individuals from entering and obstructing the lot, thereby improving safety for both sworn officers and civilian personnel. To further secure the area, a guardian-style wrought iron fence will be installed atop the existing five-foot cinderblock wall and a mesh screen will be added to the gate will protect officers and vehicles from being observed, especially when officers are transporting firearms or arrestees The budget allocation for the Police Station Cameras/Access Control project is $114,408 from grant funds. The budget allocation for the Parking Lot Security Improvement project is $89,982 from grant funds.

Status: The City Council approved a contract amendment with BearCom on November 18, 2024.

Work on the project began in late November and is in the final stages of implementation.

Parking Lot Security Improvement Project – Staff has received the UASI 2024 Subaward Agreement from the City of Los Angeles and will request City Council approval of the contract in July 2025. Once the agreement is approved and executed, staff will proceed with a notice inviting bids for the project.

Next City Council Action: No additional City Council action required for the Police Station Cameras/Access Control Project.

Parking Lot Security Improvement Project – Approve the 2024 UASI Subaward.

Tentative Completion Date: Police Station Cameras/Access Control, Completed May 2025; Parking Lot Security Improvement Project, December 2027.

Staff Project Lead: CJ Chiasson
Title: Police Officer Staffing Update
Description: During the FY 2024-2025 Budget Process, the City Council approved a recurring budget enhancement of $40,000 for a Police Corporal Program to support the Department's succession planning. Additionally, the City Council approved a one-time enhancement of $15,000 September 2, 2025 Special & Regular Mtg Page 82 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

to boost recruitment efforts (including background investigations, polygraphs, psychological evaluations) aimed at filling personnel vacancies.

Status: Currently 30 sworn police officer positions are filled, with two (2) officers currently in field training. Staff is currently processing several applicants and putting prospective candidates into the background process. Additionally, 2 Reserve officers were recently hired and on-boarded and are currently going through their training process.

Candidates for the Commander position have completed the recruiting and testing process. One (1) Commander promotion was made and the second promotion will be forthcoming. The application for Sergeant is now closed and testing will be under way very soon in order to establish an eligibility list.

Next City Council Action: No additional City Council action required.

Tentative Completion Date: Ongoing
Staff Project Lead: CJ Chiasson
Title: Mental Health Clinician Program
Description: This program will provide comprehensive mental health services to address crises related to mental health disorders, substance abuse, and homelessness. The initiative includes staffing mental health professionals who will accompany officers to provide specialized assistance in handling mental health crises, and enhancing overall public safety efforts.

The City’s partnership with Hope the Mission includes a 10-month contract to provide these services, with a total program budget of $512,165. This funding covers clinician services, homeless outreach, marketing, and transportation costs.

Status: On December 4, 2023, the City Council accepted Department of Health and Human Services Substance Abuse and Mental Health Services Administration (SAMHSA) Grant funds in the amount of $757,583 for a Mental Health Clinician Program. On October 21, 2024, the City Council approved a contract with Hope the Mission (HTM) for de-escalation training for officers, crisis intervention support during calls for service, case follow-up, and community engagement to raise awareness of mental health resources. The Department has worked with Hope the Mission to solidify partnership protocols. Training on protocols will begin the week of February 3, 2025.

A Hope the Mission representative attended the February 3, 2025 City Council meeting and provided an overview of the objectives for the Mental Health Clinician Program. Representatives from the organization will return in March to introduce the Mental Health Clinicians who will be working with the program. Hope the Mission personnel are onsite at the Police Department a minimum of two (2) days per week.

Next City Council Action: No additional City Council action is required.

September 2, 2025 Special & Regular Mtg Page 83 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Tentative Completion Date: September 29, 2025
Staff Project Lead: Jen Spatig
Title: UASI EOC 2023
Description: The San Fernando Police Department is enhancing its Emergency Operations Center through the 2023 Urban Area Security Initiative (UASI) Grant, a federal program under the Department of Homeland Security aimed at strengthening local communities against potential threats. Grant-funded activities are restricted to UASI National Priorities, including the protection of soft targets and crowded places. These improvements include information technology upgrades and equipment procurement to best serve the community during emergencies.

Status: On April 8, 2024, the City was granted a sub-award through the Department of Homeland Security from the City of Los Angeles for information technology upgrades to the Emergency Operations Center. The $23,000 grant will allow for critical upgrades to the EOC. As the EOC is the central hub for operations during all critical incidents, these upgrades will ensure timely responses and coordination during events.

Next City Council Action: No additional City Council action is required.

Tentative Completion Date: October 1, 2025
Staff Project Lead: CJ Chiasson
Recreation & Community Services.

No updates provided.

Administrative Services Department.

Title: Enterprise Resource Planning Software (Finance System) Description: The City’s current financial system, Tyler Eden, will no longer be supported effective March 2027. In preparation, Staff will focus on awarding a professional services agreement and initiating implementation for replacement of the Project goals for Phase I of this transition will focus primarily on development of General Ledger – Financials and data migration. Through the Adopted Fiscal Year 2024-2025 Budget, the City Council approved funding for system replacement for $100,000 towards implementation expenses and $40,000 in ongoing software subscription costs.

September 2, 2025 Special & Regular Mtg Page 84 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Status: Staff held initial demonstrations with three (3) software vendors specializing in municipal government financial systems in June and July. Based on evaluations, two (2) vendors were invited to present onsite in August and September. The City Council approved a contract for award of software and implementation services with Tyler Technologies ERP at the November 18, 2024 meeting. Staff conducted a project kick off call with Tyler Technologies conducted on March 19, 2025, which identified the project timeline, resources needed on both the City and vendor’s side, as well as review of the multi-phased implementation. The City’s test environment deployment has been completed, and regular weekly meetings will be held to provide project status updates, identify tasks, action items, as well as deliverables, and maintain project timelines and schedules.

Next City Council Action: Additional hardware may be required compatible with the new software system (e.g. AP/Payroll check printer, check scanner/receipt printer, cashiering drawers, barcode scanners, etc.). Staff will include resource needs through the Fiscal Year 2025-2026 Budget process.

Tentative Completion Date: The testing environment for the new system has been deployed and initial project implementation meetings scheduled with an official project kickoff scheduled to begin April 2025. Implementation time is anticipated to take up to 24 months across three (3) phases: Phase 1 – Financials; Phase 2 – Utility Billing; and Phase 3 – Human Resources/Payroll.

Tyler Technologies will stop supporting the existing financial software on March 1, 2027, so it is critical that City Staff stay ahead of the deadline for full completion of the project.

Staff Project Lead: Art Ziyalov
Title: Update on City’s OPEB/Pension Liabilities
Description: The City provides full-time employees with a defined benefit pension through the California Public Employee’s Retirement System (CalPERS) and pays other post-employment benefits (OPEB) to certain retirees or a group of retirees for health care costs. City Council has requested an informational presentation on OPEB actuarial report and related investments from the City’s financial advisor.

Status: Staff is in coordination with the City’s actuarial services consultant, Foster & Foster, in the development of the updated valuation reporting for the fiscal year ending June 30, 2025. Initial data is being provided to the consultant, which is being used to generate reporting and disclosure issues and assists the City with understanding the financial statement impact, the effect of actuarial assumptions and methodology, development of funding policies and recommended contributions, and a review of the plan design.

Next City Council Action: A presentation was provided to the City Council at the meeting on February 21, 2025. An appropriation of $724,340 was approved through the Fiscal Year 2025-2026 Budget to continue to pre-fund Retiree Medical expenses (OPEB) with direction to staff to schedule OPEB presentation to Council in September 2025.

Tentative Completion Date: September 15, 2025
September 2, 2025 Special & Regular Mtg Page 85 of 600
Receive and File Status Updates for Enhancements, Projects, and City Council Priorities

Staff Project Lead: Erica Melton
BUDGET IMPACT:

There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2025-2026 Adopted Budget.

CONCLUSION:

It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.

ATTACHMENTS:

A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Housing Programs Monthly Reports
E. Legislative Advocacy Updates
September 2, 2025 Special & Regular Mtg Page 86 of 600
24-Sep 24-Oct 24-Nov 24-Dec 25-Jan 25-Feb 25-Mar 25-Apr 25-May 25-Jun 25-Jul 25-Aug Total
Building Code Violation 16 23 25 4 4 3 7 2 10 5 17 8 124 Homelessness Outreach 17 37 8 9 13 6 12 15 26 4 18 13 178 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
Total - Community Development 33 60 33 13 17 9 19 17 36 9 35 21 302 Abandoned Vehicle 10 9 7 3 1 3 2 11 9 4 13 18 90
Illegal Fireworks 0 0 0 0 0 0 0 0 0 6 26 0 32
Total - Police 10 9 7 3 1 3 2 11 9 10 39 18 122
Bus Stop/Shelter Maintenance 3 0 0 0 2 0 0 0 1 0 2 0 8
City Trees 14 12 6 19 9 3 0 3 14 6 7 5 98
Graffiti and Sign Posting on P 93 70 39 27 40 33 70 47 95 51 56 43 664 Graffiti on Private Property 61 89 55 49 32 43 61 50 62 29 57 20 608 Illegal Dumping and Litter 98 86 71 47 54 62 38 51 86 56 94 116 859 Park Maintenance 15 3 2 2 0 4 5 3 6 7 3 1 51
Sidewalk Repair 18 23 4 4 0 5 4 6 20 9 7 7 107
Storm Drain and Flooding 0 3 0 1 2 2 0 0 0 0 1 1 10
Street Lighting 18 9 24 12 18 22 10 12 12 8 20 16 181
Street Repair 11 5 6 7 1 4 9 6 4 5 15 6 79
Street Signage 2 4 3 2 4 0 9 3 3 4 6 4 44
Traffic Signal 8 4 2 5 5 5 6 4 8 4 4 12 67
Total - Public Works 341 308 212 175 167 183 212 185 311 179 272 231 2776 Total All Topics 384 377 252 191 185 195 233 213 356 198 346 270 3200 Police
Public Works
All Topics
One Year Analysis of Opened Requests
Ending August 2025
Community Development
ATTACHMENT "A"
September 2, 2025 Special & Regular Mtg Page 87 of 600
September 2, 2025 Special & Regular Mtg Page 88 of 600
ATTACHMENT "B"

ITEM STATUS PROJECT/PROGRAM BUDGETED SPENT CONTRACTED
1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 - 3 Complete Layne Park Revitalization Project 200,000 200,000 - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 -
5 In Progress Upper Reservoir Project 850,000 757,693 92,308 6 In Progress Homeless Outreach Services 300,000 218,388 81,612 7 Complete Pioneer Park Project 255,235 255,235 -
8 In Progress Downtown Master Plan 250,000 152,391 97,609 9 Complete Annual Street Repavement - Phase III 250,000 250,000 - 10 In Progress Technology Improvements 179,845 34,756 145,090 11 In Progress Las Palmas & Rec Park Generator Project 150,000 110,061 39,939 12 In Progress City Mobile App - Virtual San Fernando 148,200 72,291 75,909 13 Complete Feasibility Study - New City Park Space 49,592 49,592 - 14 In Progress Sidewalk Repairs 1,016,433 91,283 917,648 15 In Progress First Time Home Buyer & Rehab Loan Program Revolving Fund 50,000 - 50,000 21 In Progress Bus Shelter Project 114,939 - 114,939
16 In Progress Las Palmas HVAC Project 399,848 115,568 284,280 17 Complete Citywide Curb Repainting 200,000 200,000 -
18 Complete City Hall Beautification 99,770 99,770 -
19 In Progress Park IT Server Room Transition 46,070 45,611 297 20 Complete Wifi at LP & Recreation Park w/Computer Rooms 20,254 20,254 - Total 5,818,339 $ 3,911,044 $ 1,899,631
NOTE: Per City Council direction, remaining balances from completed projects have been directed to the Sidewalk Repairs. Changes from original budget are den ARPA Expenditure Plan & Status Report
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.

September 2, 2025 Special & Regular Mtg Page 89 of 600
ADM_City Council Enhancement Project and Priority Updates (9-2-2025) ATT C ATTACHMENT"C" Contract
No.

Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
Extendable Approved By
CC or Admin
Dept. Procurement
Process
2287 9/1/2024 9/1/2025 Habitat for Humanity of Greater
Los Angeles (Habitat LA) Administer a Home Rehabilitation Program $50,000 per yr (2) one-yrextensions CC CD 2348 3/25/2025 9/25/2025 Kelly Associates Management
Group City Council Team Building Services
$6,500, plus add'l
services approved
by City
- Admin CMO
2308 10/21/2024 9/29/2025 Hope the Mission dba Hope of
the Valley Rescue Mission Mental Health Clinician Services $512,165.00 NA CC PD 2291 9/16/2024 9/30/2025 State of California - Office of Traffic Safety (OTS)
Selective Traffic Enforcement Program
(STEP) $74,000.00 - CC PD Grant
2292 9/16/2024 9/30/2025 State of California - Office of Traffic Safety (OTS)
Traffic Records Improvement Project
(TRIP) (TR25042) $44,400.00 - CC PD
2321 11/18/2024 9/30/2025 California Arts Council Standard Agreement for Master Mariachi Apprentice Program (MMAP) $16,203.00 - CC RCS Not Applicable 2284(a) 8/7/2025 9/30/2025 Carrier Corporation
First Amendment to HVAC Upgrades and
Roof Replacement at Las Palmas Park
(Sourcewell Contract No. 070121-CAR)
$385,225.00 - Admin PW Extending term
2373 6/25/2025 9/30/2025 Alberto's Hair Salon
Attn: Lupita Gonzalez
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

VWHDPCASUUD8) for Pressure wash,
plaster, sand and paint; Large planters;
Awning installation
$10,000.00 - Admin CMO CDBG
2374 6/23/2025 9/30/2025 Alfonsos Furniture
Attn: Esteban Polanco
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

VM8VH4RVLTM8) for Signage, Green
Wall, Paint and structural modifications
$10,000.00 - Admin CMO CDBG
2375 6/23/2025 9/30/2025 Dorado Home Furniture
Attn: Kevin Paredes
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

LTERTK96T855) for Security cameras,
Anti-graffiti film, and Sign
$9,500.00 - Admin CMO CDBG

September 2, 2025 Special & Regular Mtg Page 90 of 600
ADM_City Council Enhancement Project and Priority Updates (9-2-2025) ATT C As of 01/23/2024 2376 6/23/2025 9/30/2025
El Rinconcito de los Raspados
Naturales
Attn: Dinora Mejia
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number: INCGSAFSD10653473) for Signage, Large Planters, Anti-graffiti film
$6,580.00 - Admin CMO CDBG
2377 6/23/2025 9/30/2025 Elite Fitness Club
Attn: Mark Musonge
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number: INCGSAFSD10645887) for Sign, Large planters, Anti-graffiti film
$4,900.00 - Admin CMO CDBG
2378 6/23/2025 9/30/2025 Lola's Kitchen
Attn: Theresa Granados
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

V1KGP41ZGWP7) to Replace awning,
Patch and paint storefront, Anti-graffiti film
$10,000.00 - Admin CMO CDBG
2379 6/23/2025 9/30/2025
Faro Enterprise, Inc. dba
Magaly's Tamales
Attn: Alfredo Gonzalez
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

U7J6A6H77BFS) for Anti-graffiti film,
Security camera system, Planters, and
Mural
$10,000.00 - Admin CMO CDBG
2380 6/23/2025 9/30/2025
Mercado Las Palmas and
Restaurant
Attn: Brianda Lopez
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number: INCGSAFSD11882780) for Paint, Sign, and Awning/wall mount
$10,000.00 - Admin CMO CDBG
2381 6/23/2025 9/30/2025 No Sabo
Attn: David Aguirre
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

LECWG7MX35U5) to Replace awning,
Paint, Planters, Graffiti removal
$9,990.00 - Admin CMO CDBG
2382 6/23/2025 9/30/2025 The Discovertee
Attn: Andrew Mena
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

G195UWPAEPC6) for Sign, Exterior paint,
Security Cameras, and Awnings
$9,600.00 - Admin CMO CDBG
2383 6/26/2025 9/30/2025 La Orquidea Flower & Bridal
Attn: Ana Cecilia Elias
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

TMPLUCDSYZB5) for Sign, Paint and wall
repair, Plants, Security cameras, Window
shades
$8,098.00 - Admin CMO CDBG
2384 6/25/2025 9/30/2025 Surge Los Angeles Dance Studio Attn: Lindsay Krull
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

TWSYP4KTGQW1) for Sign, Fix pillars,
Anti-graffiti film, and Security cameras
$6,700.00 - Admin CMO CDBG

September 2, 2025 Special & Regular Mtg Page 91 of 600
ADM_City Council Enhancement Project and Priority Updates (9-2-2025) ATT C As of 01/23/2024 2385 6/25/2025 9/30/2025 Analia's Boutique
Attn: Cesar Rodriguez
Small Business Grant Assistance Program
for Sign; Paint; Awning; Plants; Security
cameras
$8,518.00 - Admin CMO CDBG
2386 6/25/2025 9/30/2025 Fiesta Furniture
Attn: Victor Ceballos
Small Business Grant Assistance Program
for Sign; Paint and repair wall; Awning;
Plants; and Security cameras
$10,000.00 - Admin CMO CDBG
2387 6/25/2025 9/30/2025 Protein Stop
Attn: Ramon Vasquez
Small Business Grant Assistance Program
for Sign; Awning; Planters; Security
cameras
$8,278.00 - Admin CMO CDBG
2388 6/25/2025 9/30/2025 Fosters Freeze
Attn: Nora Osorio
Small Business Grant Assistance Program
(Unique Entity Identifier (UEI) Number:

CV5WLRYJF8Z9) for Paint, plants, antigraffiti film and other architectural upgrades; and Sign restoration
$10,000.00 - Admin CMO CDBG
2389 6/26/2025 9/30/2025 Panaderia
Attn: Graciela Vega
Small Business Grant Assistance Program
for Sign and Awnings $9,988.10 - Admin CMO CDBG
2390 6/26/2025 9/30/2025 Earl's Automotive
Attn: Eugene Demaria
Small Business Grant Assistance Program
for Sign and Paint $10,000.00 - Admin CMO CDBG
2391 6/26/2025 9/30/2025 Lotus Bakery
Attn: Pinkas Farid (Alex) Farivar
Small Business Grant Assistance Program
for Awning; Paint; and Plants $9,950.00 - Admin CMO CDBG 2209 10/4/2023 10/4/2025 Symbium Master Licensing Agreement for automatic solar processing $0.00
Auto
Renewal
annually
Admin CD
2302 10/9/2024 10/9/2025 I Ramirez Corp On-Call Street and Sidewalk Repair Services for Water Division
$4,800 no more
than $24,999/yr
(2) 1-yr
extensions Admin PW
2307 10/21/2024 10/21/2025 Fernandeño Tataviam Band of
Mission Indians
Access and Use of Cindy Montañez
Natural Park $0.00 1-yr per CC Review CC RCS
2298 9/25/2024 10/25/2025 J&B Landscaping FY 2024-2025 Neighborhood Clean-Up! Program $25,000.00 (2) one-yr extensions Admin CD
2299 10/21/2024 11/5/2025 North Valley Caring Services Provide Comprehensive Homeless Services $175,000.00 CC CD

September 2, 2025 Special & Regular Mtg Page 92 of 600
ADM_City Council Enhancement Project and Priority Updates (9-2-2025) ATT C As of 01/23/2024 2300 10/21/2024 11/5/2025 Home Again LA Provide Comprehensive Homesless Services $157,200.00 - CC CD
2300(a) 7/15/2025 11/5/2025 Home Again LA
First Amendment to Provide
Comprehensive Homesless Services and
Financial Assistance Program
$167,200.00 - Admin CMO Increase
compensation
2410 8/4/2025 11/19/2025 Premier Pipe, Inc. Sanitary Sewer Closed Circuit Television (CCTV) Services $247,870.98 - CC PW RFP
2205(a) 12/4/2024 12/5/2025
Initiating Change in Our
Neighborhoods Community
Development Corporation (ICON
CDC)
First Amendment to MOU to Provide Free
Services to entrepreneur and Small
Business Owner in the City (Extension of
term)
$0.00 Extend (1)
one yr terms Admin ADM Not Applicable
2046(a) 1/23/2025 12/6/2025 GMU Pavement Engineering
Services
First Amendment to Pavement Design
Services $450,000.00 (1) one yr extensions CC PW Extending term 2044(b) 2/20/2025 12/6/2025 CWE Secoend Amendment to Water and Wastewater Engineering Services $1,000,000.00 (1) one yr extensions Admin PW Extending Term
2107(a) 10/12/2023 12/31/2025 RJM Design Group
First Amendment for Design of Las Palmas
Park Revitalization Project (Extending
Term)
$490,121.00 - Admin RCS
2147(c) 12/30/2024 12/31/2025 Dudek Third Amendment for Downtown Master Plan $297,675.00 Yes Admin ADM Extending
Term
2328 1/1/2025 12/31/2025 The Language Pros Language Services $25,000 annually (4) 1-yr extensions CC CLK RFP
2231 1/25/2024 1/31/2026
Governor's Office of Planning and
Research - Adaptation Planning
Grant Program
Standard Agreement for funding towards
General Plan and Climate Action and
Resilience Plan (CARP) Phase 2
(OPR23125)
$599,918.18 add'l 6
months Admin CD
2366 6/2/2025 1/31/2026 Norman A. Traub and Associates Workplace Investigation Services $18,820.00 - Admin PD RFQ

September 2, 2025 Special & Regular Mtg Page 93 of 600
ADM_City Council Enhancement Project and Priority Updates (9-2-2025) ATT C As of 01/23/2024 2052(a) 4/11/2025 2/7/2026 Karina Sweeping Company
First Amendment for Sweeping Services at
City-Owned Parking Lots, Alleys, and
Trash Enclosures (Council Opted in for
Curbs along both sides of Maclay between
1st Street and 4th Street)
$87,600.00 (1) one-year
extensions Admin PW Extending term
2333 1/6/2025 3/1/2026 Craftwater Design Services for Carlisle Street Green Alley Project $373,190.00 - CC PW RFP
2333(a) 2/12/2025 3/1/2026 Craftwater First Amendment for Design Services for Carlisle Street Green Alley Project $373,190.00 - Admin PW Amending Section 3.8 2193 3/6/2023 3/6/2026 LA County Regional Park and
Open Space District (RPOSD)
Grant Agreement for Layne Park
Revitalization Project $351,457.00 - CC RCS
1947(d) 3/20/202 3/19/2026 Everbridge Addendum 4 to Contract Services Agreement for Mass Notification System $13,159.00 - Admin PD Renewal 2297 1/1/2020 3/31/2026
California State Water Resources
Control Board (State Water
Board)
Nitrate Water Treatment System in Well 2A
(Agreement No. D2202021 & Project No.
1910143-001C)
$7,000,000.00 - PW

September 2, 2025 Special & Regular Mtg Page 94 of 600
September 2, 2025 Special & Regular Mtg
ATTACHMENT "D"

Home Again LA (San Fernando Impact / Stats)
Apr. 2025
Social Service Referrals Rental Assistance / Eviction Prevention Shelter Assistance Housing Navigation HOH Initials Family Size Enrollment/Contact Date Exit Date Clothing/Donations DPSS CalFresh Employment Housing Resources IHSS LIFE TAP Card 4 Regional Rides Legal Resource BC Waiver ID Waiver CBEST EDD Utility Asst HALA ProgramLAHSA Problem Solving LAHSA Amount SF Security Deposit Security Deposit Amount SF PreventionSF Prevention AmountOutcome of Family Motel 90-day Shelter Outside Agency Outcome of Family HN Outcome of Family 1 RG 4 03/19/2025 04/14/2025 1 $5,850.00 Remained in Housing 2 EO 1 04/03/2025 ongoing 5
3 ID 2 04/07/2025 ongoing 1 1
4 CJ 1 04/07/2025 ongoing 10
5 MR 3 04/08/2025 04/08/2025 1
6 FL 1 04/09/2025 ongoing 2
7 BV 1 04/09/2025 04/28/2025 1 6
8 CJ 1 04/10/2025 04/10/2025 1 4
9 EO 1 04/14/2025 04/14/2025 1
10 KA 1 04/14/2025 04/14/2025 1
11 S 1 04/14/2025 04/14/2025 1
12 TC 1 04/14/2025 04/14/2025 1
13 JM 3 04/14/2025 04/14/2025 1
14 AS 1 04/15/2025 04/16/2025 1
15 HK 2 04/16/2025 04/16/2025 1 Referred to LAFH
16 NT 1 04/16/2025 04/16/2025 1
17 KH 1 04/16/2025 04/16/2025 2
18 MC 3 04/18/2025 ongoing 1 1
Scheduled to move in
05/01-05/02
19 MD 6 04/21/2025 ongoing 1 1
Still looking for
housing
20 EH 1 04/22/2025 04/22/2025 1 1 1
21 DG 1 04/28/2025 04/28/2025 1
37 0 0 1 0 6 0 2 29 0 1 1 0 0 4 0 $0.00 0 $0.00 $0.00 $0.00 $5,850.00 3 0 1 0 2 0 September 2, 2025 Special & Regular Mtg Page 96 of 600
NVCS By-Name
April 2025
List
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CD 901 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 6 2 AB 840 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 1 3 SM 1033 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 5 4 AV 1023 Pico St. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 5 EO 117 N Macneil St. Client Declined Shelter Not Submitted Declined Unhoused in SF 7 6 GL 505 S Huntington St. Working with DMH 4/1/25 Waiting Unhoused in SF 1 7 AD 1041 Truman St. Client Declined Shelter Not Submitted Declined Passing by SF 0 8 DWH 101 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 9 JP 412 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 3 10 FZ 1035 Maclay Ave Arleta Homes 12/10/24 12/13/24 Housed 0 11 CJ 117 N Macneil Client Declined Shelter Not Submitted Declined Unhoused in SF 44 12 RG 1522 San Fernando Rd. Waiting 04/01/25 Waiting Waiting 13 13 JD 120 S Brand Client Declined Shelter Not Submited Declined Unhoused in SF 0 14 ER Brand and Truman Client Declined Shelter Not Submited Declined Unhoused in SF 2 15 JV 117 N Macneil St. Community Bridge 4/3/25 4/3/25 Housed 4 16 VR 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 17 EH 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 18 IM 1126 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 19 EQ 1125 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 8 20 RH 1705 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 8 21 RH 1701 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 22 JT 220 N Maclay Client Declined Shelter Not Submitted Declined Unhoused in SF 10 23 KLK 2040 Glenoaks Blvd (F) Client Declined Shelter Not Submitted Declined Unhoused in SF 5 24 BC 2040 Glenoaks Blvd Client Declined Shelter Not Submitted Declined Unhoused in SF 13 25 CP 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 3 26 GT 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 13 27 GZ 2030 Glenoaks Blvd Waiting 04/04/25 Waiting Waiting 7 28 CS 844 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 29 FD 819 Eighth St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 30 ID 117 N Macneil St. Client Declined Shelter Not Submitted Declined Passing by SF 2 31 JD 211 S Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 32 SC 801 Truman ST Client Declined Shelter Not Submitted Declined Unhoused in SF 0 33 WD 1707 Truman St Client Declined Shelter Not Submitted Declined Unhoused in SF 0 34 EE 1707 Truman St Waiting 04/11/25 Waiting Waiting 4 35 ED 2040 Glenoaks (Loading Dock) Client Declined Shelter Not Submitted Declined Unhoused in SF 2 36 CR 828 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 37 EA 1123 Knox St Client Declined Shelter Not Submitted Declined Unhoused in SF 3 38 JD 806 San Fernando Rd Client Declined Shelter Not Submitted Declined Unhoused in SF 0 39 DA 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 4 40 NB 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 3 41 AD 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 1 42 JD 911 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 43 LC 1225 Truman st Client Declined Shelter Not Submitted Declined Unhoused in SF 5 44 GR 300 Park ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 45 AS 1041 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 46 JT 117 N Macneil Waiting 04/22/25 Waiting Waiting 2
47 VS 117 N Macneil Arroyo Shelter 4/29/25 4/29/25 Housed 11 48 RD 208 Park Av Client Declined Shelter Not Submitted Declined Unhoused in SF 2 49 50
51 52
MD
ME
AG
1165 N MacNeil St
117 N Macneil
900 San Fernando Rd.

Client Declined Shelter
Client Declined Shelter
Client Declined Shelter
Not Submitted
Not Submitted
Not Submitted
Declined
Declined
Declined
Unhoused in SF
Unhoused in SF
Unhoused in SF
0 2
2 53
54 55
TOTALS 3 27 3 1 7 3 3 1 3
September 2, 2025 Special & Regular Mtg Page 97 of 600
September 2, 2025 Special & Regular Mtg Page 98 of 600
Home Again LA (San Fernando Impact / Stats)
Mar. 2025
1 HOH Initials
MV
Family Size
4 Enrollment/Contact Date
01/27/2025
Exit Date
03/01/2025
Clothing/Donations Vision Care DPSS CalFresh Employment Housing Resources IHSS Social Service R
LIFE TAP Card
eferrals
4 Regional Rides Legal Resource ID Waiver CBEST EDD Utility Asst HALA Program 1 LAHSA Problem Solving LAHSA Amount
Rental A
SF Security Deposit
1 ssistance / Eviction Prevention
Security Deposit Amount
$1,500.00
SF Prevention SF Prevention Amount Outcome of Family
Family secured housing and
enrolled in RRH.

Motel
She
90-day Shelter
lter Assistance
Outside Agency Outcome of Family
Housi
HN
ng Navigation
Outcome of Family
2 AC 4 03/03/2025 03/03/2025 1
3 GE 6 03/03/2025 03/03/2025 1 1 1
Exited motel, ongoing case
management and housing
navigation. Referred to
SFVRM for shelter
consideration.
4 DA 4 02/03/2025 03/04/2025 1 1 1
Exited motel, refused
shelter, found other
housing.
5 EO 1 03/04/2025 ongoing 5
6 CJ 1 03/04/2025 ongoing 4
7 MR 5 03/05/2025 03/24/2025 1 1
8 FN 1 03/05/2025 03/05/2025 1
9 HPA 1 03/11/2025 03/11/2025 2
10 FL 2 03/11/2025 03/11/2025 1
11 JMP 1 03/12/2025 03/12/2025 1 1
12 FM 2 03/12/2025 03/12/2025 1
13 RG 4 03/12/2025 ongoing 1
14 MT 5 03/17/2025 03/17/2025 1
15 ER 1 03/18/2025 03/18/2025 1
16 DJ 2 03/24/2025 03/24/2025 1
pending call back for
shelter interview
17 JB 1 03/26/2025 03/26/2025 2
18 MR 3 03/20/2025 03/20/2025 1
19 GE 7 03/20/2025 03/20/2025 1
20 GT 1 03/26/2025 03/26/2025
2 0 0 1 5
1 1 0 10 1 0 0 0 1 0 $0.00 0 $0.00 $1,500.00 $0.00 0 0 0 0 September 2, 2025 Special & Regular Mtg Page 99 of 600
NVCS By-Name List
March 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CF 314 San Fernando Mission Blvd Arroyo Shelter 1/31/25 03/04/25 Housed 5 2 JP 1161 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 12 3 PEG 1200 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 10 4 AG 1501 Woodworth St. Client Declined Shelter Declined DeclinedReunited with family 6 5 AB 1031 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 6 RG 1600 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 10 7 CJ 117 N Macneil St. Client Declined Shelter Declined Declined Unhoused in SF 15 8 GT 2040 Glenoaks Working with other agency Pending Pending Unhoused in SF 5 9 BC 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 10 KLK 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 11 JD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 12 SM 1041 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 2 13 AV 111 Maclay Client Declined Shelter Declined Declined Unhoused in SF 0 14 VR 1212 Pico St. Working with other agency Pending Pending Sleeping in car 4 15 EH 1212 Pico St. Working with other agency Pending Pending Sleeping in car 5 16 JD 1118 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 0 17 JT 220 N Maclay Client Declined Shelter Declined Declined Unhoused in SF 10 18 JD 1707 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 3 19 GD 208 Park Ave Client Declined Shelter Declined Declined Sleeping in car 0 20 AHD 208 Park Ave Referral Submitted 03/11/25 Pending Pending 4 21 JD 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 0 22 CS 886 Harding Ave Client Declined Shelter Declined Declined Unhoused in SF 0 23 MR 1041 Truman St. Working with other agency Pending Pending Pending 0 24 EDJRS 1041 Truman St. Working with other agency Pending Pending Pending 0 25 JDP 901 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 0 26 CD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 27 JD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 28 KD 1228 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 2 29 BD 900 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 0 30 DW 911 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 2 31 JD 911 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 32 JD 1041 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 33 KJ 1701 Truman St Referral Submitted 03/14/25 Pending Pending 5 34 CPG 12980 foothill Bl Referral Submitted 03/27/25 Pending Pending 5 35 GL 505 S Huntington St CLient Declined Shelter Declined Declined Unhoused in SF 2 36 SA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 37 AA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 5 38 OA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 4 39 IA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 40 ER 1040 San Fernando Rd Placed in Independent Living 01/18/24 01/18/25 Housed 2 41 42
43 JD
CECN
EO
Cesar Chavez memorial
117 N Macneil St.
900 San Fernando rd
CLient Declined Shelter
CLient Declined Shelter
CLient Declined Shelter
Declined
Declined
Declined
Declined
Declined
Declined
Unhoused in SF
Unhoused in SF
Unhoused in SF
0 2
2 44 IM 1101 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 0 45 RH 1707 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 2 46 JD 54 N Hubbard ave CLient Declined Shelter Declined Declined Unhoused in SF 2 47 JCI 928 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 3 48 CM 2025 Fourth St Referral Submitted 03/26/25 Pending Pending 5 49 RE 1501 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 50 VMM 1041 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 51 AB 1701 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 2 52 53
RD
JD
1753 Truman St.
2025 Fourth St
CLient Declined Shelter
CLient Declined Shelter
TOTALS
Declined
Declined
Declined
Declined
Unhoused in SF
Unhoused in SF
2 2
3 37 7 3 7 1 2 0 0
September 2, 2025 Special & Regular Mtg Page 100 of 600 September 2, 2025 Special & Regular Mtg Page 101 of 600 NVCS By-Name List
February 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 AB 905 Truman St. Waiting 2/4/25 Waiting Waiting 21
2 3
4 EO
JP
PEL
901 San Fernando Rd.
968 Maclay
1011 Seventh St.

Referral not Submitted
Client Declined Shelter
Client Declined Shelter
Not Submitted
Declined
Declined
Waiting
Declined
Declined
Waiting
Declined
Declined
10 6
16 5 MM 14701 Rinaldi Tiny Homes Sun Valley 01/10/25 1/14/25 Housed 1 6 CF 111 N Macneil St. Waiting 1/31/25 Waiting Waiting 3 7 RC 900 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 8 FD 111 N Macneil Client Declined Shelter Declined Declined Declined 1 9 CA 505 S Huntington St. Client Declined Shelter Declined Declined Declined 3 10 RPDL 1242 Pico St. Client Declined Shelter Declined Declined Declined 8 11 VR 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 12 EH 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 13 HP 314 San Fernando Rd. Client Declined Shelter Declined Declined Declined 3 14 15
16 VGV
SM
CJ
1100 Pico St.
1033 Truman St.
910 First St.

Client Declined Shelter
Community Bridge
Client Declined Shelter
Declined
2/10/25
Declined
Declined
2/10/25
Declinde
Declined
Housed
Declined
4 11
26 17 JT 224 N Maclay Client Declined Shelter Declined Declined Declined 12 18 BC 2040 Glenoaks Client Declined Shelter Declined Declined Declined 18 19 DR 455 San Fernando Mission Client Declined Shelter Declined Declined Declined 4 20 AG 757 S Workmen St. Client Declined Shelter Declined Declined Declined 9 21 JD 504 Maclay Client Declined Shelter Declined Declined Declined 0 22 RBL 1021 Truman Client Declined Shelter Declined Declined Declined 0 23 24
25 JDBS
ER
MP
1014 San Fernando Mission
121 S Brand Bl.
1011 Seventh St.

Client Declined Shelter
DMH Referral
Client Declined Shelter
Declined
DMH Referral
Declined
Declined
Waiting
Declined
Declined
Waiting
Declined
0 6
0 26 AF 900 San Fernando Rd. Referral not Submitted Not Submitted Not Submitted Waiting 5 27 28
29 GR
JM
JD
1015 San Fernando Rd.
111 N Macneil St.
2040 Glenoaks
Client Declined Shelter
Community Bridge
Client Declined Shelter
Declined
2/5/25
Declined
Declined
2/5/25
Declined
Declined
Housed
Declined
0 3
0 30 RF 1041 Truman St. Client Declined Shelter Declined Declined Declined 0 31 IM 1101 Truman St. Client Declined Shelter Declined Declined Declined 0 32 RG 2025 Fourth St. 6
33 TL 2040 B Glenoaks Client Declined Shelter Declined Declined Declined 2 34 JD 2040 C Glenoaks Client Declined Shelter Declined Declined Declined 2 35 CR 1011 Seventh St. Client Declined Shelter Declined Declined Declined 1 36 DB 907 Truman St. Client Declined Shelter Declined Declined Declined 3 37 JD 661 Truman St. Client Declined Shelter Declined Declined Declined 2 38 GT 2040 Glenoaks Blvd Pending with other Agency Not Submitted Not Submitted Waiting 3 39 AL 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 40 JD 1033 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 41 KD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Declined 2 42 WD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 2 43 CD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 44 JKT 910 First St. Client Declined Shelter Declined Declined Declined 0 45 JD 901 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 46 JD 1041 Truman Client Declined Shelter Declined Declined Declined 0 47 JD 1701 Hubbard Client Declined Shelter Declined Declined Declined 0 48 GR 208 Park Av Client Declined Shelter Declined Declined Declined 0 TOTALS 5 30 14 10 6 2 2 0 0
September 2, 2025 Special & Regular Mtg Page 102 of 600 Home Again LA
February 2025
Social Service Referrals Rental Assistance Security Deposit Shelter Assistance Housing Navigation Head of Household Initials Family Size Enrollment Date Exit Date Clothing DPSS CalFresh Employment Housing
Resources LIFE TAP Card Regional Rides Legal Resource ID Waiver CBEST EDD Utility
Asst. SF Program
LAHSA Problem
Solving Amount
Outcome
of Family SF Program
Outside
Agency Amount
Outcome
of Family Motel
90-day
Shelter
Outside
Agency
Outcome
of Family
Housing
Navigation
Outcome
of Family
1 PML 2 2/3/2025 2/3/2025 1
2 DA 4 2/3/2025 ongoing 1 1 1
Family still
in motel
program 1
Family still
looking for
housing
4 VM 2 2/10/2025 2/10/2025 1
5 MR 4 01/06/2025 02/04/2025 1 1 1
Exited
motel
program,
referred to
LAFH
6 DM 6 12/12/2024 02/06/2025 1 1 1 1 $1,998.00 Housed 1 Exited
shelter and
secured
housing 1
7 GE 6 01/28/2025 ongoing 1 1 1 1
Family still
in motel
program 1
8 MV 4 01/31/2025 ongoing 1 1 1
Family still
in motel
program 1
9 EO 1 02/10/2025 ongoing 3
10 CJ 1 02/10/2025 ongoing 5
11 IL 1 02/10/2025 02/10/2025 1
12 GP 1 02/10/2025 02/10/2025 1 1
13 PS 1 02/11/2025 02/11/2025 1
14 AC 1 02/24/2025 02/24/2025 1 1
Connected
to Tarzana
Tx
Center/Re
newed
Hope/Cent
ers for
Living &
Learning.
15 BS 1 02/26/2025 02/25/2025 1
16 MR 4 02/27/2025 02/27/2025
Total Individuals 39 3 Total Social Service Referrals 25 Total Families 0 Total Amount $0.00 Total Families 1 Total Amount $1,998.00 Total Families 6 Total Families 4 September 2, 2025 Special & Regular Mtg Page 103 of 600 ATTACHMENT “E”
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Will Pettener, Assistant to the City Manager

Date: September 2, 2025
Subject: Summary of 2025 Legislative Advocacy & Funding Request Letters Legislative Activity
Below are legislative advocacy letters submitted in accordance with the City’s Legislative Advocacy Policy and Platform (January 1, 2025 – Present):

1. Oppose SB 79 (Weiner) re: Transit-Oriented Development (4/2)

2. Oppose 306 (Schultz) re: Freeze on State Code Updates for Residential Units (4/2)

3. Oppose SB 634 (Pérez) re: Homelessness – Civil and Criminal Penalties (4/9)

4. Removal of Opposition SB 634 (Pérez) re: Homelessness - Civil and Criminal Penalties (5/12)

5. Support AB 468 (Gabriel) re: Crimes - Looting (5/19)

6. Oppose AB 1022 (Kalra) re: Vehicles - Abandonment Removal (5/19)

7. Oppose SB 16 (Blakespear) re: Homeless Housing, Assistance, and Prevention Program (5/19)

8. Support AB 650 (Papan) re: Planning and Zoning - Housing Element (5/19)

9. Support re: Federal Housing Program Funding Sign On Letter through NLC (5/21)

10. Support re: Governor’s Legislative Package to Streamline Delata Conveyance Project (6/12)

11. Letter to President Trump and SCOTUS re: Commitment to Upholding Residents Rights and Constitutional Protections (6/17)

12. Position Letter re: Metro East San Fernando Valley Right of Way Study (8/18) Additionally, the City has submitted letters of support for funding requests and initiatives for the following community-based organizations and legislators (January 1, 2025 – Present):

1. Habitat LA – Commemorative Letter for the Los Angeles Builders Ball (2/5)

2. Assemblymember Celeste Rodriguez – 2025 Appropriation Requests (3/17)

3. Climate Smart Communities Initiative (CSCI) – Support of Joint Grant Application with Climate Resolve (3/17)

4. Senator Caroline Menjivar – 2025 Appropriation Requests (3/28)

5. Congresswoman Rivas – Kidneys Quest Foundation Appropriation Request (4/25) September 2, 2025 Special & Regular Mtg Page 104 of 600 Summary of 2025 Legislative Advocacy & Funding Request Letters

6. LAUSD Superintendent Carvalho - Support for Police Presence and Partnerships on School Campuses (5/6)

7. Congresswoman Rivas – 2025 Appropriation Requests (5/27)

8. County Supervisor Horvath – Support for Home Again LA’s County Discretionary Fund Grant Application (7/11)

9. County Supervisor Horvath – Support for Ignite the Light of Hope Foundation’s County Discretionary Fund Grant Application (7/11)

10. Los Angeles County Internal Services Division – High Road Training Partnership (HRTP) (8/18)
September 2, 2025 Special & Regular Mtg Page 105 of 600 This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 106 of 600 September 2, 2025 Special & Regular Mtg Page 107 of 600 This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 108 of 600

AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Will Pettener, Assistant to the City Manager
Cristina Moreno, Social Services Coordinator

Date: September 2, 2025
Subject: Consideration to Approve a Memorandum of Understanding with Alzheimer’s Los Angeles to Provide Education and Resources Related to Alzheimer’s Disease and Other Dementias
RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Memorandum of Understanding (MOU) with Alzheimer’s Los Angeles (ALA) (Attachment “A” – Contract No. 2422) to provide education and resources related to Alzheimer’s Disease and other dementias; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the agreement.

BACKGROUND:

1. Since 2014, ALA has functioned as an informal partner of the City, beginning initially with the implementation of quarterly workshops for residents and now offering a monthly “Healthy Brains” series.

2. On December 6, 2023, the Business and Community Resource Center (BCRC) was established to function as a hub for local businesses and to support housing, financial, and food resilience opportunities for the community, through a series of community partnerships and events.

ANALYSIS:

Local governments often provide health education and preventive services to support overall community well-being and public safety. When cities invest in accessible, culturally responsive programs on topics like brain health and dementia awareness, they help individuals make September 2, 2025 Special & Regular Mtg Page 109 of 600 Consideration to Approve a Memorandum of Understanding with Alzheimer’s Los Angeles to Provide Education and Resources Related to Alzheimer’s Disease and Other Dementias

informed choices that support healthier, more productive lives, while also reducing strain on hospitals, long-term care facilities, and family caregivers. These services are especially critical for older adults, caregivers, and underserved populations who may not otherwise have access to resources or guidance. This MOU represents an opportunity to formalize and strengthen the City’s long-standing collaboration with ALA, enabling more formal advertising efforts and a streamlined facility use application process.

ALA, a nonprofit 501(c)(3) founded in 1981, serves families impacted by Alzheimer’s disease and other dementias through free, high-quality education, support, and care programs. Services include workshops, caregiver support groups, memory clubs, and personalized counseling by dementia specialists, as well as community outreach to promote brain health, risk reduction, healthy aging, and early detection. These interactive and culturally inclusive sessions provide residents with practical education on dementia, caregiving, and brain health, reflecting a shared commitment to supporting families, caregivers, and the community’s overall cognitive wellness.

Through the proposed MOU, the City will formalize its long-standing partnership with ALA to provide a variety of community-based services that promote brain health awareness, risk reduction, and caregiver support. These services include:
• Monthly “Healthy Brains” workshops for residents;
• Educational sessions on Alzheimer’s disease, dementia, and caregiving; • Support groups and memory clubs for families and caregivers; • Personalized counseling and referrals to dementia specialists; • Access to a toll-free helpline for information and assistance; • Ongoing outreach to promote brain health and healthy aging strategies.

Services will be provided at City Hall or City park facilities throughout the City, as space is available. ALA will promote the programs through its website, social media, and partner communication channels. The City will support the initiative by providing facility space, along with waiving any applicable facility rental fees, assisting with outreach (such as flyers, social media posts, etc.), and encouraging community participation. ALA will receive access to using the City Seal, with City Manager approval, for marketing materials.

These efforts align with the City Council’s Strategic Goal of Focusing on Community First by increasing access to preventive and supportive services for all residents. By working collaboratively with ALA, the City seeks to continue offering culturally inclusive, locally accessible education and resources that promote brain health and caregiver support for San Fernando residents.

September 2, 2025 Special & Regular Mtg Page 110 of 600 Consideration to Approve a Memorandum of Understanding with Alzheimer’s Los Angeles to Provide Education and Resources Related to Alzheimer’s Disease and Other Dementias

BUDGET IMPACT:

There is no budget impact incurred by this collaboration as all maintenance costs for the use of City facilities have already been accounted for in the Fiscal Year 2025-2026 Adopted Budget.

Additionally, the City will waive any applicable permit fees associated with co-sponsored events, which could range in cost from approximately $150 - $1,000 per event, according to the Fiscal Year 2024-2025 Fee Schedule.

CONCLUSION:

Staff recommends that the City Council approve the MOU with Alzheimer’s Los Angeles to provide education and resources related to Alzheimer’s disease and other dementias; and authorize the City Manager, or designee, to make non-substantive changes and execute the agreement.

ATTACHMENT:

A. Contract No. 2422
September 2, 2025 Special & Regular Mtg Page 111 of 600 ATTACHMENT “A”
CONTRACT NO. 2422

MEMORANDUM OF UNDERSTANDING

BETWEEN
CITY OF SAN FERNANDO AND ALZHEIMER’S LOS ANGELES
This Memorandum of Understanding (“MOU”) is entered into this 2nd day of September, 2025 (“Effective Date”), by and between the CITY OF SAN FERNANDO (“City”) and ALZHEIMER’S LOS ANGELES (“ALA”), a Section 501 (c)(3) nonprofit organization. City and ALA are sometimes individually referred to as “Party” and collectively as “Parties.” WHEREAS, the City is a California municipal corporation organized and existing under the laws of the State of California; and
WHEREAS, the City is dedicated to enhancing resources and supportive services that promote the well-being of residents, in alignment with Strategic Goal I: Focus on Community First; and
WHEREAS, the City will approve the use of the City seal on print material and social media pursuant to City Council Ordinance No. 1724;
WHEREAS, ALA is a non-profit dedicated to enhancing the lives of local families impacted by Alzheimer’s and other dementias by raising awareness, offering effective programs and services, providing compassionate support, and advocating for quality care and the pursuit of a cure since 1981; and
WHEREAS, the main goals of ALA’s enhance the lives of local families impacted by Alzheimer’s and other dementias by raising awareness, offering effective programs and services, providing compassionate support, and advocating for quality care and the pursuit of a cure; and
WHEREAS, ALA will provide its services and programming at no cost to residents of the City, which will include expert-led educational classes and support sessions focused on Alzheimer’s disease, dementia, caregiving, and related topics (the “Program”); and WHEREAS, the Parties desire to enter into this MOU to establish a partnership to implement the Program through the City’s Business and Community Resource Center (“BCRC”) and other designated locations in San Fernando.

NOW, THEREFORE, it is mutually understood and agreed by the Parties as follows:

SECTION 1. RECITALS. The foregoing recitals are true and correct and incorporated into and made a part of this MOU.

September 2, 2025 Special & Regular Mtg Page 112 of 600 CONTRACT NO. 2422
2 SECTION 2. TERM. This MOU shall commence on the Effective Date and terminate two (2) years thereafter (“Term”), with an option to extend the term for two (2) additional one (1) year periods, unless terminated earlier. The City Manager, in their reasonable discretion, is authorized to exercise the City’s extension options administratively, pursuant to Section 2.C.

A. Amendments: This MOU may be amended with the approval of both parties, in writing, provided both parties sign the revised agreement. A modification request must be presented, in writing, thirty (30) days prior to effective date.

B. Termination: Either party may terminate its participation in this MOU without cause by providing a 30-day written notice by a nationally recognized overnight delivery service with delivery to, personal service at, or mail to, the addresses identified herein. The thirty (30) days will begin on the date of personal service, the date placed with the overnight delivery service or the date of mailing as applicable.

C. Extension: This MOU may be extended by written agreement between both parties, provided such agreement is signed by both parties prior to the termination date and contains the following:
i. A statement of intent to continue the provisions of the MOU; ii. Revised effective and termination dates and
iii. Dated signature of the signatory’s designee
SECTION 3. NO PAYMENT OF OR FUNDING BY CITY FUNDS. ALA recognizes and agrees that City shall have no obligation to provide City funds in support ALA’s Program or ALA’s use of City facilities or perform any fundraising services or activities on behalf of ALA.

SECTION 4. USE OF CITY FACILITIES. If ALA wishes to make use of City parks, rooms and buildings (“City Facilities”), ALA must first submit a written request for such use to City.

City in its sole discretion and subject to availability may grant, conditionally grant or deny any such request. City shall waive facility use fees for ALA’s use of City Facilities for activities and services provided by or through the Program. City reserves the right to designate or redesignate which City Facilities may be used by ALA in the performance of its duties and responsibilities under this MOU. Nothing in this MOU shall be interpreted to grant any license or leasehold interest in the City Facilities to ALA.

SECTION 5. ALA’S SCOPE OF SERVICES. ALA shall be responsible for Program implementation, administration and oversight, as further described in the Scope of Services as outlined in Exhibit A attached to this MOU and incorporated herein by reference.

SECTION 6. INDEMNIFICATION: To the fullest extent permitted by law, ALA agrees to indemnify, defend and hold free and harmless the City and City’s elected or appointed officials, officers, employees, agents and volunteers from, any and all actions, claims, damages to persons or property, penalties, obligations, costs (including reasonable attorneys’ fees) or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political September 2, 2025 Special & Regular Mtg Page 113 of 600 CONTRACT NO. 2422
3 subdivision or other organization, arising out of, caused by or related to the services provided by ALA under this MOU, as well as the willful misconduct or negligent acts, errors or omissions of ALA, its agents, employees, volunteers, or invitees, including each person or entity responsible for the provision of services hereunder. ALA’s duty to indemnify, defend and hold harmless shall not include any claims or liabilities arising from the sole negligence or willful misconduct of the City, or the City’s elected or appointed officials, officers, employees, agents, and volunteers. This provision shall survive the expiration or termination of this MOU.

SECTION 7. LIMITATION OF CITY LIABILITY. In no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this MOU or the services performed in connection with this MOU.

SECTION 8. TAXES. ALA shall assume full responsibility for payments of federal, state and local taxes or contributions imposed or required under the social security, workers' compensation or income tax law, or any disability or unemployment law, or retirement contribution of any sort whatever, concerning ALA or any employee of ALA and shall further indemnify, pay for the defense of, and hold harmless City of and from any such payment or liability arising out of or in any manner connected with ALA’s performance under this MOU.

SECTION 9. INSURANCE. At its sole expense, ALA shall procure and keep in force full and adequate insurance coverage of all of its operations pursuant to this MOU as set forth below, and “City of San Fernando” shall be named as an additional insured on policies providing coverage for subsections 9(a) and 9(c) below:
(a) Commercial General Liability: (1986 ISO form or later) with minimum limits of $1,000,000 per occurrence/$2,000,000 aggregate written on an occurrence basis. (b) Auto Liability (including owned, hired and non-owned autos): $1,000,000 combined single limit (each accident).
(c) Worker’s Compensation and Employer's Liability: Statutory California State limits.

These coverages and limits are to be considered minimum requirements under this MOU and in no way limit the liability of ALA.

Prior to start of work under this MOU, ALA shall file with City evidence of insurance as required above from an insurer or insurers certifying to the required coverage. The coverage shall be evidenced on a certificate of insurance signed by an authorized representative of the insurer(s). Coverage on all required policies may not be canceled, amended, terminated, or otherwise modified without no less than 30-days advance written notice to the City.

SECTION 10. NOTICES. Any notice required or permitted to be given under this MOU shall be in writing and shall be deemed to have been delivered, if hand delivered or deposited with a reputable overnight courier (such as Federal Express, UPS, DHL, or similar courier), September 2, 2025 Special & Regular Mtg Page 114 of 600 CONTRACT NO. 2422
4 postage prepaid, return receipt required, or three (3) business days after deposit into U. S. Mail, certified or registered, postage prepaid and return receipt requested, and shall be addressed as follows, unless otherwise notified in writing of change of address:

IF TO CITY:

City of San Fernando
Attn: City Manager’s Office
117 Macneil St.

San Fernando, CA. 91340
Phone: (818) 898-1202
Email: [email protected]
IF TO ALZHEIMER’S LOS ANGELES:

Alzheimer’s Los Angeles
Attn: Cathy Ladd
2922 Crenshaw Blvd, Suite 125
Los Angeles, CA 90016
Phone: (323) 930-6213
Email: [email protected]
SECTION 11. MISCELLANEOUS.

A. Assignment Prohibited. ALA shall not, either directly or indirectly, assign, transfer, hypothecate, subcontract or delegate all or any portion of this MOU or any rights, duties or obligations of ALA hereunder without the prior written consent of City. A change of ownership or control of ALA or a sale or transfer of substantially all of the assets of ALA shall be deemed an assignment for purposes of this MOU.

B. Cooperation; Further Acts: The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as is reasonably necessary, appropriate or convenient to achieve the purposes of this MOU.

C. Governing Law and Venue. This MOU shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

D. No Third-Party Benefit. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this MOU inure exclusively to the Parties.

E. Construction of MOU. This MOU shall not be construed in favor of, or against, either Party but shall be construed as if the Parties prepared this MOU together through a process of negotiation and with the advice of their respective attorneys.

F. Severability. If any portion of this MOU is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

September 2, 2025 Special & Regular Mtg Page 115 of 600 CONTRACT NO. 2422
5 G. Amendment; Modification. No amendment, modification or supplement of this MOU shall be valid or binding unless executed in writing and signed by both Parties, subject to City approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver shall be void and invalid.

H. Captions. The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limits, augment, or describe the scope, content, or intent of this MOU.

I. Inconsistencies or Conflicts. In the event of any conflict or inconsistency between the provisions of this MOU and any of the exhibits attached hereto, the provisions of this MOU shall control.

IN WITNESS WHEREOF, the Parties hereto have caused this Memorandum of Understanding to be executed on the day and year first appearing in the paragraph preceding the recitals.

CITY OF SAN FERNANDO ALZHEIMER’S LOS ANGELES
By: By:

Kanika Kith, Interim City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

September 2, 2025 Special & Regular Mtg Page 116 of 600 CONTRACT NO. 2422
EXHIBIT “A”
6 EXHIBIT A

SCOPE OF SERVICES
I. Objectives
The purpose of this collaboration between the City of San Fernando and Alzheimer’s Los Angeles is to enhance the lives of local families impacted by Alzheimer’s disease and other dementias. This will be achieved by:
• Raising community awareness of Alzheimer’s and dementia. • Delivering effective, culturally sensitive programs and services. • Providing compassionate support to caregivers and families. • Advocating for quality care and promoting brain health.

II. Parties
This Scope of Work is established between the City of San Fernando and Alzheimer’s Los Angeles.

III. Responsibilities of City of San Fernando
The City of San Fernando agrees to:

1. Provide Venue
o Offer space within the park’s facilities for classes and support sessions. o Ensure access to necessary utilities such as electricity, seating, and AV equipment, as needed.

2. Marketing and Outreach
o Assist in promoting the classes through City communication channels, including newsletters, social media platforms, and community bulletin boards.

3. Logistical Support
o Prepare the venue for scheduled classes, including room setup in accordance with Alzheimer’s Los Angeles requirements.

4. Point of Contact
o Designate a staff member to serve as the primary liaison with Alzheimer’s Los Angeles for coordination and issue resolution.

IV. Responsibilities of Alzheimer’s Los Angeles
Alzheimer’s Los Angeles agrees to:

1. Program Delivery
September 2, 2025 Special & Regular Mtg Page 117 of 600 CONTRACT NO. 2422
EXHIBIT “A”
6 o Provide expert-led educational classes and support sessions focused on Alzheimer’s disease, dementia, caregiving, and related topics. o Supply and manage all necessary program materials.

2. Curriculum Development
o Develop and deliver a curriculum that is culturally sensitive and accessible, with a particular focus on the Spanish-speaking community of San Fernando.

3. Staffing
o Ensure qualified professionals conduct classes, answer participant questions, and provide follow-up resources.

4. Data and Feedback
o Collect participant feedback and share findings with the City to support program evaluation and future improvements.

5. Compliance
o Follow all park rules and regulations during facility use. o Ensure all activities are conducted in a safe and respectful manner.

V. Schedule and Duration

1. Class Schedule
• Regularly scheduled classes will be held on the first Thursday of each month beginning September 4, 2025 through December 30, 2028 (excluding holidays). • Additional classes may be scheduled at the City’s sole discretion and are subject to availability. The City may approve, conditionally approve, or deny any such request.

2. La Posada Event
• Alzheimer’s Los Angeles will host a cultural brain health awareness event, La Posada, one day each December.

Service Locations: Services will be provided at Las Palmas Park, Recreation Park, and/or Rudy Ortega Sr. Park in the City of San Fernando.

Outreach and Promotion: The City and ALA will actively promote all events and service offerings through multiple channels, including:
• Social media platforms
• The organization’s official website
• Email communications to subscribers and partner networks September 2, 2025 Special & Regular Mtg Page 118 of 600 September 2, 2025 Special & Regular Mtg Page 119 of 600 This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 120 of 600

AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Julia Fritz, City Clerk
Crystal Solis, Deputy City Clerk/Management Analyst

Date: September 2, 2025
Subject: Consideration to Approve a First Amendment to the Professional Services Agreement with The Language Pros for Language Services
RECOMMENDATION:

It is recommended that the City Council:
a. Approve a First Amendment to the Professional Services Agreement with The Language Pros (“TLP”) (Attachment “A” - Contract No. 2328(a)) to increase the compensation up to $40,000 per fiscal year, and extend the term to June 30, 2026, with an option to extend for four (4) one-year terms; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the amendment and all related documents.

BACKGROUND:

1. On October 28, 2024, the City released a Request for Proposals (RFP) for Language Services.

Twelve (12) firms submitted proposals by the due date of November 19, 2024.

2. On December 2, 2024, the City Council approved a Professional Services Agreement with The Language Pros (Exhibit “A” to Attachment “A”).

3. Throughout the first half of 2025, TLP provided interpretation services at City Council meetings and community workshops and provided translation services for City Council and Commission meeting agendas, as well as community outreach materials (e.g., informational flyers and certain public hearing notices).

4. On June 30, 2025, the City Council approved the Fiscal Year (FY) 2025-2026 Budget, which included $40,000 for continued language services.

September 2, 2025 Special & Regular Mtg Page 121 of 600 Consideration to Approve a First Amendment to the Professional Services Agreement with The Language Pros for Language Services

ANALYSIS:

As cities grow increasingly diverse, language barriers can pose significant challenges to effective communication and civic engagement. Interpretation and translation services enhance accessibility, inclusivity, and public safety while fostering trust, supporting economic growth, and encouraging community participation. Addressing language needs ensures inclusion and strengthens civic life. Based on the 2020 United States Census Bureau data1 for the City of San Fernando, approximately 73.9% of residents speak a language other than English at home, 71.2% of those residents are Spanish speakers, and 28.1% of all San Fernando residents have limited English-speaking abilities. Considering San Fernando’s large Spanish speaking population, Language Services targets this segment of the community to be more actively involved and informed about City governance.

The City incorporates community outreach and engagement into all major projects, policies, and programs to ensure that community input plays an important role in making local government decisions effective, inclusive, and responsive. This effort aligns with Strategic Goal I. “Focus on Community First”, in the City’s adopted FY 2022-2026 Strategic Goals, and emphasizes the importance of outreach and engagement to San Fernando’s prosperity. Resident input on major City decisions supports the City Council and staff in ensuring that community needs are prioritized in both the creation and implementation of projects, policies, and programs.

Through an RFP process, the City Council approved Contract No. 2328 with The Language Pros, on December 2, 2024. The City provides a range of interpretation and translation services to ensure accessibility for all community members. These services include:
• Simultaneous interpreting (real-time) and Consecutive interpreting (interpreter speaking after the speaker has paused) are offered in-person for all City Council meetings, the interpreters facilitate real-time interpretation of discussions, deliberations, and public comments, enabling participants who speak Spanish to fully engage in the process. Approximately five (5) to 10 community members utilize interpretation services per meeting.
• On-request in-person interpretation services for Commission meetings. In 2025, there were no requests for interpretation services.
• In-person interpretation servicesfor special community meetings, such as Climate Action Resilience Plan (CARPS) workshops, Residential Permit Parking (RPP) Program Community meetings, and Code Compliance Workshops, amongst others. An average of one (1) to three (3) community members have used the interpretation services at these meetings. • Translated agendas for all City Council and Commission meetings. 1 US Census Data 2020 - https://www.census.gov/quickfacts/sanfernandocitycalifornia September 2, 2025 Special & Regular Mtg Page 122 of 600 Consideration to Approve a First Amendment to the Professional Services Agreement with The Language Pros for Language Services

• Translated community outreach materials for community workshops and public hearing notices such as the Public Hearing Notice for Prop 218 Proposed Water and Sewer Adjustments.

The City has utilized TLP to provide interpretation services at City Council meetings and community workshops, as well as translation services for City Council and Commission meeting agendas, community workshop flyers, and certain public notices. The City Council approved a contract with a not-to-exceed amount of $25,000 for services during the 2025 calendar year.

However, extended City Council meetings and an increase in community workshops have resulted in greater utilization of these services with most of the allocated funds being expended.

The City requires interpreters to be available at City Council meetings through the general public comment and public testimony portion of Public Hearings. Interpreters remain onsite throughout the meetings while the services are being utilized by community members. If a Public Hearing occurs later in the meeting, interpreters are required to remain available to allow for participants who speak Spanish to fully engage. Community outreach and engagement remains a priority for all major projects. Throughout 2025, the City has hosted additional community workshops and has made interpretation services available for community members to participate and engage.

This includes multiple in-person and zoom workshops for CARP, RPP Program, and Code Compliance. Additional funding will allow the City to continue providing language services, and by aligning the contract term with the City’s fiscal year, this will improve budget management and consistency with City Council approved appropriations.

Staff recommends that the City Council approve an amendment to the existing Professional Services Agreement with The Language Pros for continued Language Services. The contract amendment increases the compensation from $25,000 to up to $40,000 per fiscal year, extends the term an additional six (6) months to June 30, 2026, with an option to extend the term an additional four (4) one-year terms; and adds language authorizing the City Manager to approve compensation rate adjustments that is provided to the City by TLP over the course of the agreement. This amendment is necessary to provide ongoing language services for City meetings and community events over the next four (4) years.

BUDGET IMPACT:

The current contract with The Language Pros has utilized approximately $20,000 from January 2025 through June 2025. The FY 2025-2026 Adopted Budget allocated $40,000 for language services. The contract amendment with The Language Pros will increase the compensation up to $40,000 per fiscal year to provide services for in-person interpretation for all City Council Meetings, as-needed interpretation at Commission meetings, translations of all City Council and Commission meeting agendas, and interpretation and/or translation services for community meetings.

September 2, 2025 Special & Regular Mtg Page 123 of 600 Consideration to Approve a First Amendment to the Professional Services Agreement with The Language Pros for Language Services

CONCLUSION:

It is recommended that the City Council approve a First Amendment to the Professional Services Agreement with TLP to increase the compensation up to $40,000 per fiscal year, and extend the term to June 30, 2026, with an option to extend for four (4) one-year terms; and authorize the City Manager, or designee, to make non-substantive changes and execute the amendment and all related documents.

ATTACHMENTS:

A. Contract No. 2328(a), including:

Exhibit “A”: Contract No. 2328
September 2, 2025 Special & Regular Mtg Page 124 of 600 CONTRACT NO. 2328(a)

FIRST AMENDMENT PROFESSIONAL SERVICES AGREEMENT
(Parties: The Language Pros and City of San Fernando)
(Engagement: Language Services)
THIS FIRST AMENDMENT (hereinafter, “First Amendment”) to that certain agreement entitled “Professional Services Agreement – Language Services” Contract No. 2328 dated December 2, 2024, (hereinafter, “Master Agreement”), is hereby made and entered into this 3rd day of September, 2025 (hereinafter, “Effective Date”) by and between CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and THE LANGUAGE PROS (hereinafter, “CONSULTANT”). For purposes of this First Amendment, the capitalized term “Parties” shall be a collective reference to both CITY and CONSULTANT. The capitalized term “Party” may refer to either CITY or CONSULTANT, interchangeably.

RECITALS
This First Amendment is made and entered into with respect to the following facts:

WHEREAS, exaction of the Master Agreement was executed by the Parties on December 2, 2024 (A true and correct copy of the Master Agreement is attached and incorporated hereto as Exhibit “A”); and
WHEREAS, the term of the Master Agreement expires December 31, 2025; and WHEREAS, the parties desire to amend the Master Agreement to extend the term of service to June 30, 2026, with an option to extend an additional four (4) one-year terms; and WHEREAS, the Parties now wish to modify the Master Agreement by increasing compensation per fiscal year up to FORTY THOUSAND DOLLARS ($40,000), as a result of additional meetings, workshops, documents such as, mailers, flyers, and post cards, utilizing language translation services; and
WHEREAS, the Parties acknowledge that during the term of the Agreement the COMPENSATION RATE may require adjustments; and
WHEREAS, approval authority is given to the City Manager to administratively approve such rate adjustments, provided that any adjustment does not exceed the compensation allocated within a fiscal year, without City Council approval, and that written notice of such adjustment is provided to the City at least 30 days prior to the effective date; and WHEREAS, the capitalized term “Contract” shall refer to the Master Agreement as amended by way of this First Amendment; and
September 2, 2025 Special & Regular Mtg Page 125 of 600 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328(a) Language Services

WHEREAS, that the execution of this First Amendment was approved by the San Fernando City Council at its Regular Meeting of September 2, 2025, under Agenda Item No. 5.

NOW, THEREFORE, in consideration of the mutual agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:

SECTION 1. The term set forth under Section 1.1 of the Master Agreement shall extend through June 30, 2026, unless terminated pursuant to Section 5.

SECTION 2. The Not-To-Exceed Sum set forth under Section 1.4 of the Master Agreement shall not exceed the budgeted aggregate sum of up to FORTY THOUSAND DOLLARS ($40,000) per fiscal year.

SECTION 3. Section 1.4 of the Master Agreement is hereby amended to authorize the City Manager to approve COMPENSATION RATE adjustments administratively, provided that any adjustment does not exceed the compensation allocated within a fiscal year, without City Council approval, and that written notice of such adjustment is provided to the City at least 30 days prior to the effective date.

SECTION 4. Except as otherwise set forth in this First Amendment, the Master Agreement shall remain binding, controlling, and in full force and effect. Section 1.4 of the Master Agreement notwithstanding, this First Amendment, together with the Master Agreement, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents (Entire Agreement). In the event of a conflict or inconsistency between the provisions of this First Amendment, including any and all attachments to this First Amendment and the provisions of the Master Agreement, including all exhibits attached to the Master Agreement, the provisions of the First Amendment and its attachments shall govern and control but only to the extent of the conflict and no further.

SECTION 5. The provisions of this First Amendment shall be deemed a part of the Master Agreement and except, as otherwise provided under this First Amendment, the Master Agreement and all provisions contained therein shall remain binding and enforceable.

Signature page to follow
September 2, 2025 Special & Regular Mtg Page 126 of 600 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328(a) Language Services

IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed on the day and year first appearing above.

CITY OF SAN FERNANDO THE LANGUAGE PROS:

By: By:

Kanika Kith, Interim City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

September 2, 2025 Special & Regular Mtg Page 127 of 600 CONTRACT NO. 2328
2024

PROFESSIONAL SERVICES AGREEMENT
(Parties: The Language Pros and City of San Fernando)
(Engagement: Language Services)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 2nd day of December, 2024 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and The Language Pros (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires translation and interpretation services; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such services to CITY; and WHEREAS, CITY staff requests language services as needed for City Council meetings, Commission meetings, and community events;
WHEREAS, that the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of December 2, 2024, under Agenda Item No. 6; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

I.

ENGAGEMENT TERMS

1.1 TERM: This Agreement shall have a term of one (1) year (hereinafter, the “Term”), commencing January 1, 2025. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause as provided under Article V (Termination), below. The Term may be extended for four (4) one-year periods at the option of the CITY, provided that CITY provides CONSULTANT with written notice of CITY’s intent to exercise CITY’s option to extend the term of the Agreement no less than thirty (30) days prior to the expiration of the Term or any prior extension term. In the event CITY exercises its option to extend this Agreement, all terms, conditions, and provisions of this Agreement shall remain in effect and govern the duties, responsibilities, and liabilities of the parties hereto.

Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 128 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services

4/2024
PSA – On Call/As Needed

1.2 SCOPE OF SERVICES:

A. Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the services and tasks described in that certain Request for Proposals of CITY entitled “City of San Fernando Request for Proposals for Language Services” dated October 28, 2024 (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “2025 Proposal, November 19, 2024” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B” respectively. The term “Scope of Services” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Services” shall be a collective reference to all the various services and tasks referenced in the Scope of Services.

In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Services and the provisions of this Agreement to which the Scope of Services is attached, the provisions of this Agreement shall govern and control.

1.3 PROSECUTION OF SERVICES:

A. CONSULTANT shall perform the Services contemplated under this Agreement on an on-call, as-needed basis. Nothing in this Agreement shall be construed to grant CONSULTANT the exclusive right to perform any of the types of services or tasks contemplated under this Agreement nor shall anything in this Agreement be construed to entitle CONSULTANT to the receipt of any sums under this Agreement, except to the extent CITY requests the performance of any Services in the manner described below and such Servicesis in fact performed and completed by CONSULTANT and accepted by CITY. CITY requests for the performance of specific services or tasks contemplated under this Agreement shall be made in the form of a written work order(s) issued by the City Representative (each such written request hereinafter referred to as a “Work Order”). Each Work Order shall include the following information:

1. A detailed description of the specific services or tasks requested;

2. The location of where the particular services or tasks are to be performed, if applicable;

3. A not-to-exceed budget for performing the services or tasks;

4. A timeline for completing the requested services or tasks;

5. Any other information CITY deems necessary and relevant to the requested services or tasks; and

6. The signature of the City Representative, confirming that the services or tasks have been authorized by the City Representative.

Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 129 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services

4/2024
PSA – On Call/As Needed
B. CONSULTANT shall not perform any of the Services contemplated under this Agreement without a written Work Order request from the City Representative, containing the information set forth in Section 1.3(A), above; C. CONSULTANT shall perform all assigned Services continuously and with due diligence so as to complete all assigned Services by the completion date indicated in each Work Order. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents;
D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner; E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees; and
F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.4 COMPENSATION: CONSULTANT shall perform the Services in accordance with the “Proposed Rate Schedule – Interpretation and Translation Services” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Services contemplated under this Agreement, may not exceed aggregate sum of twentyfive thousand ($25,000) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-toExceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.5 PAYMENT OF COMPENSATION: Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and any reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the person(s) responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.

Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 130 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services

4/2024
PSA – On Call/As Needed

1.6 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.7 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Services agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT will only be compensated for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates City Clerk Julia Fritz (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Mark Huey to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or the Consultant Representative’s designee will supervise and direct the performance of the Services, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Services under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the CITY Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 131 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services

4/2024
PSA – On Call/As Needed

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Services skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Services performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; C. CONSULTANT will perform all Services in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection with CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Services to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 132 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services

4/2024
PSA – On Call/As Needed
CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Services under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Services will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Services contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Services under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 133 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services

4/2024
PSA – On Call/As Needed
to, any compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.7 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Services in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Services.

2.8 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Services. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.9 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.10 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before performing any Services contemplated under this Agreement, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article.

CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 134 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services

4/2024
PSA – On Call/As Needed
A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Services contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 135 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services

4/2024
PSA – On Call/As Needed

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before performing any Services, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 136 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services

4/2024
PSA – On Call/As Needed
IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, Docusign Envelope ID: 916846AE-A4A9-446F-9263-238B200BD990 September 2, 2025 Special & Regular Mtg EXHIBIT "A" Page 137 of 600 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2328
Language Services