Agenda packet — San Fernando City Council, September 2, 2025 (part 4 of 5)

5. Since August 2024, staff and Dixon began conducting parking utilization studies, internal needs assessment with staff, and community engagement through a community wide survey and two (2) rounds of community meetings.

6. On November 7, 2024, and April 16, 2025, staff and Dixon met with the Parking Ad Hoc Committee to provide project updates and gather feedback.

7. On April 3, 2025, the Transportation and Public Safety Commission received and filed a presentation on the Citywide Residential Parking Permit Program.

8. On April 14, 2025, the Planning and Preservation Commission received and filed a presentation on the Citywide Residential Parking Permit Program.

9. On May 19, 2025, the City Council received a presentation on the overview of the Citywide Residential Parking Permit Program.

10. On July 7, 2025, staff presented the first of amendments to Chapter 90 of the San Fernando Municipal Code. These Amendments included restrictions on campers and RVs, and revitalizing the RPP program.

11. On August 4, 2025, staff presented the second reading of amendments to Chapter 90 of the San Fernando Municipal Code. The passage failed at the second reading.

12. On August 7, 2025, staff presented the draft version of the Administrative Guidelines to the Transportation and Public Safety Commission.

13. On August 18, 2025, the public hearing was continued to the next regular meeting.

ANALYSIS:

Local governments should update parking ordinances regularly to keep pace with changing transportation trends, urban development, and community needs. Updated ordinances can support economic growth by encouraging parking turnover in business districts and aligning with land use changes. They also help improve accessibility, ensure compliance with Americans With Disabilities Act (ADA) requirements. Regular reviews ensure the rules remain fair, legally sound, and effective in addressing the evolving demands of residents, businesses, and visitors. Parking was identified as one of the top 10 City Council priorities for the 2025-2026 Fiscal Year due to increased density and growing parking challenges.

Staff is proposing amendments to Chapter 90 of the San Fernando Municipal Code to address both the reestablishment of the RRP program and general language modernization throughout the chapter, including the modernization of the parking payment devices- parking meter- section September 2, 2025 Special & Regular Mtg Page 426 of 600 A Continued Public Hearing to Consider and Approve Introduction for First Reading an Ordinance Amending Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code to Implement a Residential Parking Permit Program

Page 3 of 4 ends

of the Chapter. Full Ordinance is provided in Attachment “A”, and a redline version is provided in Attachment “B”.

On May 19, 2025, the City Council received a presentation that summarized all aspects of the proposed RPP program. The purpose of this presentation was to get feedback from Council for potential inclusion in the proposed Ordinance and Administrative Guidelines, prior to formal introduction.

On July 7, 2025, the City Council approved the first reading of Ordinance No. 1735 on a 3- 1 vote in favor, with the following recommendations:

1. Clarify exceptions to the four (4) contiguous block minimum requirement in the RPP Administrative Guidelines; and

2. Clarify the process for establishing RPP zones in the Administrative Guidelines.

Both items will be addressed in the Administrative Guidelines, which was reviewed by the Transportation and Public Safety Commission on August 7, 2025. The tentative date to present the Administrative Guidelines to the City Council for consideration is tentatively scheduled for October 6, 2025.

On August 4, 2025, the City Council did not approve the second reading and suggested bringing back for first reading an updated ordinance. The Council recommended that the RV/Camper elements of the initial ordinance be bifurcated, leaving only the proposed RPP and parking payment device amendments as outlined below in the revised ordinance.

Residential Parking Permit Program.

The RPP Program ensures on-street parking in residential areas remains available to residents amid increased regional traffic. Benefits include reduced congestion, prioritized parking for residents, improved safety, and enhanced neighborhood livability.

The proposed amendments to the RPP Program address three (3) key aspects:
• City Council has the authority to create, modify, or dissolve parking zones through resolution.
• There is a recommended minimum zone size of approximately 1,500 feet of street frontage or four (4) contiguous block faces on both sides of the street. Any proposed RPP zone would require formal approval by the City Council following a recommendation from the Transportation and Public Safety Commission.
• The remaining parameters of the program will be dictated by the Administrative Guidelines, which will be maintained by the Public Works director.

September 2, 2025 Special & Regular Mtg Page 427 of 600 A Continued Public Hearing to Consider and Approve Introduction for First Reading an Ordinance Amending Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code to Implement a Residential Parking Permit Program

Page 4 of 4 ends

This structure allows timely updates to address evolving parking needs while maintaining oversight.

Parking Payment Devices (Parking Meters).

Since 2024, the City has engaged in a comprehensive re-evaluation of its parking payment device program, with a particular emphasis on the City’s parking meters (more than 300 meters). This has included removing meters no longer compliant with state law, and the phasing out of old coin meters with new smart meters that accept several forms of payment.

The proposed Ordinance authorizes the City Manager (or designee) to adjust meter rates by up to $0.50 per fiscal year in $0.25 increments, based on data and operational costs. Larger changes require City Council approval. This allows timely, data-driven adjustments to meet demand and City policy goals.

General Updates to Chapter 90 (Traffic and Vehicles).

Originally adopted in 1957, Chapter 90 contained outdated provisions. These updates revise definitions, clarify parking restrictions, and ensure flexibility for future changes.

The RV/camper proposed ordinance amendments will be presented to the City Council at a future City Council meeting.

BUDGET IMPACT:

There is no direct budget impact to adopt amendments to Chapter 90, Traffic and Vehicles.

CONCLUSION:

Staff recommends that the City Council conduct a public hearing; pending public testimony, approve introduction for first reading of Ordinance No. 1736 (Attachment “A”) in title only, and waive further reading “An Ordinance Of The City Council Of The City Of San Fernando, California, Amending Chapter 90 (Traffic And Vehicles) Of The San Fernando Municipal Code To Implement A Residential Parking Permit Program (RPP)”.

ATTACHMENTS:

A. Ordinance No. 1736
B. Amendments to Chapter 90 (Redline Version)
September 2, 2025 Special & Regular Mtg Page 428 of 600 ATTACHMENT “A”
ORDINANCE NO. 1736

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING CHAPTER 90 (TRAFFIC AND VEHICLES) OF THE

SAN FERNANDO MUNICIPAL CODE TO IMPLEMENT A RESIDENTIAL

PARKING PERMIT PROGRAM (RPP)
WHEREAS, “[t]he initial grant of power in [California Vehicle Code] section 22507 broadly empowered localities to regulate parking within their jurisdiction” (Freidman v. City of Beverly Hills (1996) 47 CA4th 436, 443); and
WHEREAS, the language of Vehicle Code Section 22507 harmonized and read as a whole, shows that the state turned over regulation of parking minutiae to localities (Freidman v. City of Beverly Hills 47 CA4th 436, 443); and
WHEREAS, the parking of any type of vehicle on certain streets or highways may be prohibited or restricted, during all or certain hours of a day, where signs or markings giving adequate notice of such regulations have been placed (Vehicle Code Section 22507); WHEREAS, Vehicle Code section 22507 provides that local authorities may, by ordinance or resolution, prohibit or restrict the stopping, parking, or standing of vehicles, including, but not limited to, vehicles that are six feet or more in height (including any load thereon) within 100 feet of any intersection, on certain streets or highways, or portions thereof, during all or certain hours of the day; and
WHEREAS, local authorities may, ordinance or resolution, prohibit or otherwise restrict the stopping, parking, or standing of vehicles on certain streets or highways, or portions thereof, during all or certain hours of the day and such restrictions may apply to any type of vehicle (Vehicle Code Section 22507; People v. Garth (1991) 234 CA3d 1797, 1800) WHERERAS, Vehicle Code section 22507.5 further provides that local authorities may, by ordinance or resolution, prohibit or restrict the parking or standing of vehicles on certain streets or highways, or portions thereof, between the hours of 2 a.m. and 6 a.m.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Section 90-1 (Definitions) of Article I (General) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-1. Definitions.

The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:

September 2, 2025 Special & Regular Mtg Page 429 of 600 ORD. NO. 1736
2 Generally. Whenever any words or phrases used in this chapter are not defined in this section, but are defined in the state Vehicle Code, such definitions are incorporated in this chapter and shall be deemed to apply to such words and phrases used in this chapter as though set forth in full in this section. Unless otherwise provided under this Chapter, the various defined terms set forth under Vehicle Code sections 100 through 680 when used in this chapter shall have the same meaning as set forth under Vehicle Code sections 100 through 680 as the same may be amended from time to time by the legislature.

Central traffic district means all streets and portions of streets within the area described as follows:

Commencing at the intersection of the centerline of the Southern Pacific Railroad right-of-way with the northwesterly boundary of the city; thence proceeding southwesterly along the northwesterly boundary of the city to the southwesterly boundary thereof; thence southeasterly along the southwesterly boundary to the centerline of Meyer Street (also city boundary line); thence southwesterly along the centerline of Meyer Street to the southwesterly line of Celis Street; thence along the southwesterly line of Celis Street to the northwesterly line of Workman Street; thence southwesterly along the northwesterly line of Workman Street to the southwesterly line of Pico Street; thence southeasterly along the southwesterly line of Pico Street to the northwesterly line of Carlisle Street; thence southwesterly along the northwesterly line of Carlisle Street to the southwesterly line of Kewen Street; thence southeasterly along the southwesterly line of Kewen Street to the southeasterly line of Chatsworth Drive; thence northeasterly along the southeasterly line of Chatsworth Drive to the southwesterly line of Pico Street; thence southeasterly along the southwesterly line of Pico Street to the southeasterly line of Wolfskill Street; thence northeasterly along the southeasterly line of Wolfskill Street to the southwesterly line of Celis Street; thence southeasterly along the southwesterly line of Celis Street to the southeasterly boundary of the city; thence northeasterly along the southeasterly boundary to the centerline of the Southern Pacific Railroad right-of-way; thence northwesterly along the centerline to the southeasterly line of Brand Boulevard; thence along the southeasterly line of Brand Boulevard to the northeasterly line of Second Street and its southeasterly prolongation; thence northwesterly along the northeasterly line of Second Street and its prolongation to the northwesterly line of Macneil Street; thence northeasterly along the northwesterly line of Macneil Street to the northeasterly line of Third Street; thence northwesterly along the northeasterly line of Third Street to the southeasterly line of Hagar Street; thence southwesterly along the southeasterly line of Hagar Street and the prolongation thereof to the centerline of the Southern Pacific Railroad right-of-way; thence northwesterly along such centerline to the northwesterly city limits and the point of beginning.

Holidays means January 1, February 12, the third Monday in February, the last Monday in May, June 19, July 4, the first Monday in September, September 9, the second Monday in October, November 11, Thanksgiving Day and December 25. If January 1, February 12, July 4, September 9, November 11, Thanksgiving Day, or December 25 falls upon a Sunday, the Monday following is a holiday.

Loading zone means the space adjacent to a curb reserved for the exclusive use of vehicles during the loading or unloading of passengers or materials.

September 2, 2025 Special & Regular Mtg Page 430 of 600 ORD. NO. 1736
3 Official time standard means, whenever certain hours are named in this chapter, the standard time or daylight-saving time as may be in current use in the city.

Park or parking shall have the same meaning as set forth under Vehicle Code § 463 as the same may be amended from time to time.

Oversized vehicle means, any vehicle which exceeds twenty feet (20′) in length, seven feet (7′”) in width or eight feet (8′) in height.

Parking payment device includes any parking meter, pay station, web application, or other device, that when an approved method of payment is used to purchase time for parking, the parking time for one or more vehicles is indicated.

Parkway means that portion of a street other than a roadway or a sidewalk.

Passenger loading zone means the space adjacent to a curb reserved for the exclusive use of vehicles during the loading or unloading of passengers.

Pedestrian shall have the same meaning as set forth under Vehicle Code § 467 as the same may be amended from time to time by the legislature.

Police officer means any sworn officer of the city police department, or any officer authorized to direct or regulate traffic or to make arrests for violations of traffic regulations.

SECTION 2. Section 90-205 (Prohibited in specified places) of Division 1 (Generally) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-205. Prohibited in specified places.

The City Engineer shall appropriately sign or mark the following places, and when so signed or marked no person shall stop, stand or park a vehicle in any of such places:
(1) At any place within 20 feet of a point on the curb immediately opposite the midblock end of a safety zone.
(2) At any place within 20 feet of a crosswalk at an intersection in the central traffic district or in any business district, except that a bus may stop at a designated bus stop. (3) Within 20 feet of the approach to any marked or unmarked crosswalk, traffic signal, boulevard stop sign or official electric flashing device. (4) At any place where the city traffic engineer determines that it is necessary in order to eliminate dangerous traffic hazards.

SECTION 3. Section 90-210 (Curb Markings) of Division 1 (Generally) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-210. Curb Markings.
(a) The City Engineer is authorized, subject to the provisions and limitations of this chapter, to place and when required in this chapter shall place the following curb markings to indicate parking or standing regulations, and such curb markings shall have the meanings as set forth:

September 2, 2025 Special & Regular Mtg Page 431 of 600 ORD. NO. 1736
4 1. Red shall mean no stopping, standing or parking at any time except as permitted by the state Vehicle Code, and except that a bus may stop in a red zone marked or signed as a bus zone.

2. Where signs or yellow curb markings are in place, the specific area shall prohibit stopping, standing or parking at all times, unless limited to specific times as indicated by posted signage, for any purpose other than the active loading or unloading of passengers or materials, provided that the loading or unloading of passengers shall not consume more than three minutes and the loading or unloading of materials not more than 20 minutes.

3. Where signs or white curb markings are in place, the specific area shall prohibit stopping, standing or parking for any purpose other than loading or unloading of passengers, or for the purpose of depositing mail in an adjacent mailbox, which shall not exceed three minutes, and such restrictions shall apply at all times, unless limited to specific times as indicated by posted signage, and except as follows:
a. When such zone is in front of a hotel or in front of a mailbox, the restrictions shall apply at all times.
b. When such zone is in front of a theater, the restrictions shall apply at all times, except when such theater is closed.

4. Where signs or green curb markings are in place, the specific area shall prohibit standing or parking for longer than 15 minutes at all times, unless limited to specific times as indicated by posted signage.

5. Blue shall mean parking limited exclusively to the vehicles of disabled persons and disabled veterans.
(b) When the City Engineer, as authorized under subsection (a) of this section, has caused curb markings to be placed, no person shall stop, stand or park a vehicle adjacent to any such legible curb marking in violation of any of the subsections of subsection (a) of this section.

SECTION 4. Sections 90-211 through 90-213 of Division 1 (Generally) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby repealed, amended, and retitled in their entirety and replaced with the following amended sections which state the following: :

Sec. 90-211. Time-limited parking zones.
(a) One-hour parking limitation.

Central traffic district. When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle within the central traffic district, except for such streets as are set forth in section 90-948 of this chapter, during the hours and days indicated by posted signage, for a period of time longer than one hour.

September 2, 2025 Special & Regular Mtg Page 432 of 600 ORD. NO. 1736
5 Business districts outside of central traffic district. When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle within a business district outside of the central traffic district, except for such streets as are set forth in section 90-948 of this chapter, during the hours and days indicated by posted signage, for a period of time longer than one hour.

When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle on such streets as are set forth in section 90-954, during the hours and days indicated by posted signage, for a period of time longer than one hour. (b) Two-hour parking limitation on certain streets between certain hours.

When authorized signs are in place giving notice thereof, no person shall stop, stand, or park any vehicle on any of the streets enumerated in section 90-948 of this chapter for a period of time longer than two hours at any during the hours and days indicated by posted signage.
(c) Three-hour parking limitation on municipal parking lots between certain hours.

When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle on any of the municipal parking lots enumerated in section 90-949 Section 90-949 for a period of time longer than three hours at any time during the hours and days indicated by posted signage.. However, this section shall not apply to any vehicle which has affixed thereon a valid permit for parking on such municipal parking lot, issued pursuant to any city ordinance or resolution.

Sec. 90-2212. Unlimited time for parking on municipal parking lots between certain hours.

SECTION 5. Section 90-213. [Reserved] Section 90-215 (Prohibited in central traffic district between certain hours.) of Division 1 (Generally) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended in its entirety to now read as follows:

Sec. 90-215. Prohibited in central traffic district between certain hours. (a) When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle upon any street in the central traffic district during the hours and days indicated by posted signage, for any purpose other than loading or unloading of passengers or materials subject to the limitations of section 90-249. (b) When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle upon any of the following enumerated streets in the central traffic district of the city during the hours and days indicated by posted signage for any September 2, 2025 Special & Regular Mtg Page 433 of 600 ORD. NO. 1736
6 purpose other than the loading or unloading of passengers or materials subject to the limitations of section 90-249: San Fernando Road between Mission Boulevard and Kittridge Street.
(c) When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle upon any of the following enumerated streets or portions of streets in the central traffic district of the city during the hours and days indicated by posted signage, for any purpose other than the loading or unloading of passengers or materials subject to the limitations of section 90-249: the northwesterly side of Maclay Avenue between Celis Street and Pico Street.

SECTION 6. Section 90-217 (Overnight parking.) of Division 1 (Generally) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended in its entirety and retitled to now read as follows:

Sec. 90-7217. Overnight parking of Commercial Vehicles. (a) Commercial vehicles. No person shall stop, stand or park any commercial vehicle having a manufacturer's gross vehicle weight rating of 10,000 pounds or more on any street during the hours and days indicated by posted signage. (b) Exceptions. Subsection (a) of this section shall not apply to commercial vehicles making pickups or deliveries of goods, wares and merchandise from or to any building and structure located on the restricted streets or highways or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling or construction of any building or structure upon the restricted streets or highways for which a building permit has previously been obtained.
(c) Oversize vehicles. No person shall stop, stand or park any oversize vehicles on any street during the hours and days indicated by posted signage. (d) Signing. Pursuant to Vehicle Code § 22507, signs giving adequate notice of the prohibitions contained in this section shall be placed within the city limits. (e) Prohibited street locations. Prohibiting any vehicular parking during the hours and days indicated by posted signage on the following city streets:
(1) Arroyo Street between Fifth Street and the north city limits.

SECTION 7. Division 3 (Parking Meters) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is retitled as:
“Parking Payment Devices”.

September 2, 2025 Special & Regular Mtg Page 434 of 600 ORD. NO. 1736
7 SECTION 8. Section 90-281 (Establishment of zones.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-281. Establishment of zones.
(a) For purposes of this section, a paid parking device shall mean any device used to accept payment for parking, such as parking meters, pay stations, mobile devices or other methods approved by the City Manager, and the term paid parking zone means an area in which signs, paid parking devices or curb markings prescribe a designated period for parking of vehicles.
(b) The City Council, on the recommendation of the City Manager or their designee, shall by resolution from time to time as traffic conditions require, designate paid parking zones, upon such streets or portions of streets of the City of San Fernando as are selected for the location of paid parking zones; and the City Manager or their designee shall install or cause to be installed appropriate paid parking devices and signage and shall cause paid parking spaces to be designated within paid parking zones in such numbers and in such places as may be necessary for the regulation, control and inspection of the vehicles therein.

SECTION 9. Section 90-282 (Resolution authorizing installation and location.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-282. Resolution authorizing installation and location.

The city council may, by resolution, specify the streets or portions of streets or cityowned or leased off-street parking lots within paid parking zones wherein the parking payment devices shall be installed, together with the maximum parking time limit thereon.

The city engineer is authorized and directed to install or direct the installation of parking payment devices in such paid parking zones as so directed by the city council for the purpose and in such numbers and at such places as may be necessary to the regulation, control and inspection of the parking of vehicles therein, including the reservation of loading zones for commercial vehicles.

SECTION 10. Section 90-285 (Parking beyond legal parking time.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-285. Parking beyond legal parking time.
(a) It shall be unlawful for any person to cause, allow or permit any vehicle registered in their name or operated or controlled by them to be upon any street or city-owned or leased off-street parking lot within a paid parking zone, in any space adjacent to which a parking payment device is installed, for more than the maximum parking time limit fixed and established by ordinance of the City Council and indicated in the paid parking September 2, 2025 Special & Regular Mtg Page 435 of 600 ORD. NO. 1736
8 space or any time during which the parking payment device is indicating that such space is illegally in use other than such time as it is necessary to operate the parking payment device to show legal parking, between the operational hours of any day. (b) Each hour of continued parking during which the parking payment device is showing a signal indicating that such space is illegally in use shall constitute a separate offense and shall be punishable as such.

SECTION 11. Section 90- 286 (Operation as Prescribed by Council.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, standing and Parking) or Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby retitled and amended in its entirety to now state the following:

Sec. 90-286. Operation of parking payment devices.
(a) The legal method of payment, the parking time allowed following the deposit of the approved legal method of payment, and the directions which shall appear on the parking payment devices shall be established by the City Manager or designee. (b) The base parking rates and maximum parking time limits shall be set by the City Council and includes in the City’s adopted Fee Schedule. (c) During each fiscal year, the City Manager, or designee, shall have the authority to adjust parking payment device rates up or down by no more than $0.50 per hour in $0.25 increments, based on average occupancy rates, in order to achieve a target occupancy rate of 85 percent. Any increase over $0.50 per hour in a fiscal year shall require City Council approval.

SECTION 12. Section 90-287 (Deposit of coins.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby retitled to read “Payment Required” and amended in its entirety to now state the following:

Sec. 90-287. Payment required.

SECTION 13. Section 90-288 (Temporary permits for use of metered spaces.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby retitled and amended to state the following:

September 2, 2025 Special & Regular Mtg Page 436 of 600 ORD. NO. 1736
9 Sec. 90-288. Temporary permits for use of paid parking spaces. (a) Use for public displays. The city council upon application therefor may grant temporary permits for the use of paid parking spaces for public display purposes. (b) Parking of construction equipment. The chief of police upon application may grant a permit for parking of construction equipment where necessary because of construction work on abutting property.
(c) Posting no parking signs and parking payment device hoods. The chief of police is authorized (i) where it is required to facilitate the movement of traffic, and (ii) where a permit has been issued for the use of paid parking spaces to post no parking signs or hoods prohibiting parking in paid parking spaces. The chief of police shall conspicuously post on each parking payment device for each paid parking space wherein parking is to be prohibited or limited in use, as provided in this subsection, no parking signs or hoods over the parking payment devices. (d) Parking in violation of no parking sign or hood. Any person, except for those given permission by the city council, parking a vehicle in any paid parking space which has been conspicuously posted with a no parking sign or hood as provided in subsection (c) of this section shall be guilty of a violation of this Code. (e) Illegal posting of no parking sign or hood. Any person posting a no parking sign or hood on any parking payment device on a paid parking space not included in the permit shall be guilty of a violation of this Code.
(f) Charges and deposits. The council may, by resolution, provide and establish a charge to be made when public display or construction equipment is to be parked in a paid parking space, which charge shall be paid in advance to the police department or such other department as the council may determine by resolution. The council, by resolution, may also provide for a deposit for hoods or signs and provide the necessary means or methods of evidencing the method of payment of such charge by stickers or other similar device.

SECTION 14. Section 90-289 (Use of slugs.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-289. Use of slugs.

It shall be unlawful for any person to deposit or cause to be deposited in any parking payment device any slug, device or other substitute for lawful payment.

SECTION 15. Section 90-290 (Injuring or damaging.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

September 2, 2025 Special & Regular Mtg Page 437 of 600 ORD. NO. 1736
10 Sec. 90-290. Injuring or damaging.

It shall be unlawful for any unauthorized person to operate or for any person to deface, injure, tamper with or willfully break, destroy or impair the usefulness of any paid parking device or time limit signage installed pursuant to this division or to hitch any animal thereto or to lean any bicycle against any parking payment device.

SECTION 16. Section 90-291 (Collection and deposit of moneys.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-291. Collection and deposit of moneys.

It shall be the duty of the city council to designate some person to make regular collections of the money deposited in paid parking devices and to deliver such money to the city treasurer. It shall be the duty of the city treasurer to count the money and place it in a special account to be known as Parking & Maintenance Operations Fund. Such person making such collections shall be bonded in the sum of $1,000.00 to ensure the faithful performance of their duties.

SECTION 17. Section 90-292 (Use of moneys collected.) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-292. Use of moneys collected.

All charges for use of paid parking spaces as provided in this division are levied and assessed as the fee to provide for the proper regulation, control and inspection of traffic upon the public streets or off-street parking lots, as the case may be, and to cover the cost of supervising, regulating and inspecting the parking of vehicles in the paid parking zones provided for in this division and the cost of the acquisition, installation, operation, maintenance, repair and replacement of parking payment devices and expenses incidental thereto and the acquisition by purchase or lease, establishment, improvement, operation, maintenance, repair and replacement of off-street parking facilities.

SECTION 18. Section 90-293 (Enforcement; issuing citations) of Division 3 (Parking Payment Devices) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-293. Enforcement; issuing citations.
(a) It shall be the duty of the police department to enforce this division. (b) It shall be the duty of each community service officer to keep an account of and report the number of each parking payment device which indicates that vehicle occupying the parking space associated with each parking payment device is or has been parked in violation of this division, the date and hour of such violation, the make and state license number of such vehicle and any other facts, a knowledge of which is necessary to a thorough understanding of the circumstances attending such violation.

September 2, 2025 Special & Regular Mtg Page 438 of 600 ORD. NO. 1736
11 (c) The community service officer shall issue and attach in writing a citation for illegal parking in the same form and subject to the same procedure provided for by this chapter or city ordinances and state laws applicable to traffic regulations within the city.

SECTION 19. Section 90-452 (Designation of parking permit districts.) of Division 8 (Parking Permit Program) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-452. Designation of parking permit districts.
(a) Generally. Parking permit districts may be established, modified or dissolved by a City Council resolution. The City Council, upon recommendation of the Transportation and Public Safety Commission, shall consider for designation as parking permit districts those areas satisfying the criteria established in subsection (b) of this section for the creation of such districts. When the Council determines that the criteria, rules, and procedures required in this division have been met, it may establish, by resolution, parking permit districts with appropriate boundaries and parking restrictions. A motor vehicle displaying a valid parking permit or guest permit may be parked and shall be exempt from the parking restrictions established pursuant to the authority of this division in the parking permit district for which permit is issued.

Designation of residential permit parking areas will be limited to areas with a recommended minimum street-frontage of approximately 1,500 feet, or four contiguous block faces on both sides of the street, that experience impacts from external parking demand which include factors such as commercial areas, recreational areas, schools and neighboring cities. The following shall be the process by which the City Council can consider any such area for designation as a residential permit parking area:
(b) Process and criteria. Consistent with this chapter, the Public Works Director or his/her designee is authorized to establish and maintain written administrative rules and regulations (“Guidelines”) as he or she deems necessary or appropriate to govern the process and terms for the issuance of parking permits. The Guidelines shall be subject to the review and approval by the Transportation and Public Safety Commission, and the City Council. The Guidelines may include, but are not limited to, the following elements: requirements for applications for parking permits, requirements for permit zone size, requirements for the petitioning process, and procedures for removing a permit zone. The Guidelines shall be maintained electronically in the Public Works Department.

SECTION 20. Section 90-455 (Parking permit exemption.) of Division 8 (Parking Permit Program) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

September 2, 2025 Special & Regular Mtg Page 439 of 600 ORD. NO. 1736
12 Sec. 90-455. Parking permit exemption.
(a) A motor vehicle upon which a valid annual parking permit or guest permit is displayed or validated shall be permitted to be parked on any block within the parking permit district for which it was issued without being limited by parking restrictions established pursuant to this division. Nothing contained in this section shall exempt permitted vehicles from any other traffic and parking regulations, statutes, or ordinances of either the state or the city. Except as provided in subsection (c) of this section, all other motor vehicles which do not display a valid parking permit or guest permit, which are parked within a parking permit district, shall be subject to the parking restrictions of this division. Any violation of this division shall subject the violator to the penalties of this chapter.
(b) A parking permit shall not guarantee or reserve to the holder thereof an on-street parking space within the designated parking permit district. (c) In addition to vehicles displaying a valid parking permit issued pursuant to this division, the following vehicles shall be exempt from parking restrictions established pursuant to this division:
(1) A motor vehicle, identified as owned by or operated under contract to a utility, whether privately, municipally or publicly owned, when used in the construction, operation, removal, or repair of utility property or facilities or engaged in authorized work in the designated parking permit district. (2) (A motor vehicle owned by or operated under contract to a governmental agency, when used in the course of official government business. (3) A motor vehicle owned by or operated under contract to a commercial business, when used in the loading or unloading of property when otherwise used in connection with or in aid of the performance of a service to or on a property in the parking permit district.
(4) Police vehicles, authorized emergency vehicles, or city-owned vehicles when used for official business.

SECTION 21. Section 90-460 (Definitions.) of Division 9 (Electric Vehicle Charging Stations) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-460. Definitions.

The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this division, except where the context clearly indicates a different meaning:

September 2, 2025 Special & Regular Mtg Page 440 of 600 ORD. NO. 1736
13 Charging means an electric vehicle parked at an electric vehicle charging station and is electrically connected to the charging station equipment while actively charging.

Electric vehicle means a "motor vehicle" as defined in the California Vehicle Code, and (i) which displays the State of California Air Board ZEV (zero emission vehicle) sticker or (ii) any vehicle defined by the air resources board as "off-vehicle charge capable" meaning a vehicle having the capability to charge a battery from an off-vehicle electric energy source that cannot be connected or coupled to the vehicle in any manner while the vehicle is being driven.

SECTION 22. Section 90-461 (Designation of electric vehicle parking spaces.) of Division 9 (Electric Vehicle Charging Stations) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-461. Designation of electric vehicle parking spaces. (a) Designation of parking spaces. The public works director, or designee, is authorized in accordance with the purposes of this division to designate spaces in off-street public parking facilities for the exclusive parking of electric vehicles that are connected to electric vehicle charging stations for the purpose of transfer of electricity to the battery or other energy storage device of an electric vehicle.
(b) Signs or markings. Upon designation of a parking space or spaces for the exclusive use of electric vehicles pursuant to subsection (a) of this section, above, the public works department shall place signs or markings giving adequate notice that the parking space or spaces are restricted and to be used only for the active charging of such electric vehicles. The signs or markings shall be in compliance with Section 22511 of the California Vehicle Code indicating that vehicles left standing in violation of the restriction may be removed. The parking restriction shall not apply to the designated parking spaces until the sign or markings have been placed.

SECTION 23. Section 90-462 (Electric vehicle parking restriction.) of Division 9 (Electric Vehicle Charging Stations) of Article IV (Stopping, Standing and Parking) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended as follows:

Sec. 90-462. Electric vehicle parking restriction.
(a) Where a sign designating a parking space for the exclusive use of actively charging electric vehicles is posted, no person shall park in that space:
(1) Any nonelectric motor vehicle;
(2) Any electric vehicle that is not connected to the electric vehicle charging station; (3) Any electric vehicle that is not actively charging; or (4) Any electric vehicle that has been charging for a period of time that exceeds the posted maximum allowable time limit for parking for all vehicles in the parking lot September 2, 2025 Special & Regular Mtg Page 441 of 600 ORD. NO. 1736
14 where the electric vehicle charging station is located; or if the parking lot or other location where the electric vehicle charging station is located does not have a maximum allowable time limit for parking, a period in excess of four hours. (b) The police department and such other parking enforcement personnel as the city may designate are authorized to cite and/or remove or cause the removal of vehicles parked in violation of this section in accordance with Section 22511 of the California Vehicle Code.

SECTION 24. The City Clerk shall cause this ordinance or a summary hereof to be published in a newspaper of general circulation, published in the County of Los Angeles and circulated in the City, and if applicable, to be posted, in accordance with Section 36933 of the California Government Code; shall certify to the adoption of this ordinance and shall cause a certified copy of this ordinance, together with proof of publication, to be filed in the Office of the City Clerk.

SECTION 25. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 26. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a local newspaper of general circulation and which is hereby designated for that purpose.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of San Fernando this ___ day of ___________, 2025

Mary Mendoza, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
APPROVED AS TO FORM:

Richard A. Padilla, City Attorney
September 2, 2025 Special & Regular Mtg Page 442 of 600 ORD. NO. 1736
15 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Ordinance No. 1736 which was introduced on September 2, 2025, and adopted by the City Council of the City of San Fernando, California at a regular meeting thereof held on the ___ day of _____, 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _____, 2025.

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 443 of 600 ATTACHMENT “B”
AMENDMENTS TO CHAPTER 90 (TRAFFIC AND VEHICLES) OF THE SAN FERNANDO MUNICIPAL

CODE TO IMPLEMENT A RESIDENTIAL PARKING PERMIT PROGRAM (RPP) Redlined Version
Sec. 90-1. Definitions.

The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:

Generally. Whenever any words or phrases used in this chapter are not defined in this section, but are defined in the state Vehicle Code, such definitions are incorporated in this chapter and shall be deemed to apply to such words and phrases used in this chapter as though set forth in full in this section. Unless otherwise provided under this Chapter, the various defined terms set forth under Vehicle Code sections 100 through 680 when used in this chapter shall have the same meaning as set forth under Vehicle Code sections 100 through 680 as the same may be amended from time to time by the legislature.

State Law reference— Definitions, Vehicle Code §§ 100—680.

Central traffic district means all streets and portions of streets within the area described as follows:

Commencing at the intersection of the centerline of the Southern Pacific Railroad right-of-way with the northwesterly boundary of the city; thence proceeding southwesterly along the northwesterly boundary of the city to the southwesterly boundary thereof; thence southeasterly along the southwesterly boundary to the centerline of Meyer Street (also city boundary line); thence southwesterly along the centerline of Meyer Street to the southwesterly line of Celis Street; thence along the southwesterly line of Celis Street to the northwesterly line of Workman Street; thence southwesterly along the northwesterly line of Workman Street to the southwesterly line of Pico Street; thence southeasterly along the southwesterly line of Pico Street to the northwesterly line of Carlisle Street; thence southwesterly along the northwesterly line of Carlisle Street to the southwesterly line of Kewen Street; thence southeasterly along the southwesterly line of Kewen Street to the southeasterly line of Chatsworth Drive; thence northeasterly along the southeasterly line of Chatsworth Drive to the southwesterly line of Pico Street; thence southeasterly along the southwesterly line of Pico Street to the southeasterly line of Wolfskill Street; thence northeasterly along the southeasterly line of Wolfskill Street to the southwesterly line of Celis Street; thence southeasterly along the southwesterly line of Celis Street to the southeasterly boundary of the city; thence northeasterly along the southeasterly boundary to the centerline of the Southern Pacific Railroad right-of-way; thence northwesterly along the centerline to the southeasterly line of Brand Boulevard; thence along the southeasterly line of Brand Boulevard to the northeasterly line of Second Street and its southeasterly prolongation; thence northwesterly along the northeasterly line of Second Street and its prolongation to the northwesterly line of Macneil Street; thence northeasterly along the northwesterly line of Macneil Street to the northeasterly line of Third Street; thence northwesterly along the northeasterly line of Third Street to the southeasterly line of Hagar Street; thence southwesterly along the southeasterly line of Hagar Street and the prolongation thereof September 2, 2025 Special & Regular Mtg Page 444 of 600 ORD. NO. 1736
2 to the centerline of the Southern Pacific Railroad right-of-way; thence northwesterly along such centerline to the northwesterly city limits and the point of beginning.

Loading zone means the space adjacent to a curb reserved for the exclusive use of vehicles during the loading or unloading of passengers or materials.

Official time standard means, whenever certain hours are named in this chapter, the standard time or daylight-saving time as may be in current use in the city.

Park or parking shall have the same meaning as set forth under Vehicle Code § 463 as the same may be amended from time to time. means the standing of any vehicle, whether occupied or not, otherwise than temporarily for the purpose of and while actually engaged in loading or unloading merchandise or passengers.

State Law reference— Park or parking defined, Vehicle Code § 463.

Oversized vehicle means, any vehicle which exceeds twenty feet (20′) in length, seven feet (7′”) in width or eight feet (8′) in height.

Parkway means that portion of a street other than a roadway or a sidewalk.

Passenger loading zone means the space adjacent to a curb reserved for the exclusive use of vehicles during the loading or unloading of passengers.

Pedestrian shall have the same meaning as set forth under Vehicle Code § 467 as the same may be amended from time to time by the legislature. means any person who is afoot or who is using a means of conveyance propelled by human power other than a bicycle. The term "pedestrian" includes any person who is operating a self-propelled wheelchair, invalid tricycle, or motorized quadricycle and, because of physical disability, is otherwise unable to move about as a pedestrian, as specified in the preceding sentence.

State Law reference— Pedestrian defined, Vehicle Code § 467.

Police officer means every any sworn officer of the city police department, or any officer authorized to direct or regulate traffic or to make arrests for violations of traffic regulations.

Stop, when required, means complete cessation of movement.

Stop or stopping, shall have the same meaning as set forth under Vehicle Code § 587 as the same may be amended from time to time by the legislature. when prohibited, means any cessation of movement of a vehicle, whether occupied or not, except when necessary to avoid compliance with other traffic or in compliance with the directions of a police officer or official traffic control device or signal.

September 2, 2025 Special & Regular Mtg Page 445 of 600 ORD. NO. 1736
3 State Law reference— Stop or stopping defined, Vehicle Code § 587. (Code 1957, § 13.1)
Cross reference— Definitions generally, § 1-2.

ARTICLE IV.- STOPPING, STANDING, AND PARKING
DIVISION 1.- GENERALLY
Sec. 90-205. Prohibited in specified places.

The City traffic Engineer shall appropriately sign or mark the following places, and when so signed or marked no person shall stop, stand or park a vehicle in any of such places:
(1) At any place within 20 feet of a point on the curb immediately opposite the midblock end of a safety zone.
(2) At any place within 20 feet of a crosswalk at an intersection in the central traffic district or in any business district, except that a bus may stop at a designated bus stop. (3) Within 20 feet of the approach to any marked or unmarked crosswalk, traffic signal, boulevard stop sign or official electric flashing device. (4) At any place where the city traffic engineer determines that it is necessary in order to eliminate dangerous traffic hazards.
(Code 1957, § 13.71)
Sec. 90-210. Curb Markings.
(a) The City traffic Engineer is authorized, subject to the provisions and limitations of this chapter, to place and when required in this chapter shall place the following curb markings to indicate parking or standing regulations, and such curb markings shall have the meanings as set forth:

1. Red shall mean no stopping, standing or parking at any time except as permitted by the state Vehicle Code, and except that a bus may stop in a red zone marked or signed as a bus zone.

2. Where signs or yellow curb markings are in place, the specific area shall mean no prohibit stopping, standing or parking at any time between 7:00 a.m. and 6:00 p.m. of any day except Sundays and holidays all times, unless limited to specific times as indicated by posted signage, for any purpose other than the active loading or unloading of passengers or materials, provided that the loading or unloading of passengers shall not consume more than three minutes and the loading or unloading of materials not more than 20 minutes.

3. Where signs or white curb markings are in place, the specific area shall mean no prohibit stopping, standing or parking for any purpose other than loading or unloading of passengers, or for the purpose of depositing mail in an adjacent mailbox, which shall not exceed three minutes, and such restrictions shall apply between 7:00 a.m. and 6:00 p.m. of any day, except Sundays and holidays at all times, unless limited to specific times as indicated by posted signage, and except as follows:

September 2, 2025 Special & Regular Mtg Page 446 of 600 ORD. NO. 1736
4 a. When such zone is in front of a hotel or in front of a mailbox, the restrictions shall apply at all times.
b. When such zone is in front of a theater, the restrictions shall apply at all times, except when such theater is closed.

4. Where signs or green curb markings are in place, the specific area shall mean no prohibit standing or parking for longer than 15 minutes at any time between 7:00 a.m. and 6:00 p.m. of any day, except Sundays and holidays at all times, unless limited to specific times as indicated by posted signage.

5. Blue shall mean parking limited exclusively to the vehicles of disabled persons and disabled veterans.
(b) When the City traffic Engineer, as authorized under subsection (a) of this section, has caused curb markings to be placed, no person shall stop, stand or park a vehicle adjacent to any such legible curb marking in violation of any of the subsections of subsection (a) of this section.
(Code 1957, §§ 13.78, 13.79)
State Law reference— Authority, Vehicle Code § 21458.

Sec. 90-211. One-hour parking limitation Time-limited parking zones. (a) One-hour parking limitation.

Business districts outside of central traffic district. When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle within a business district outside of the central traffic district, except for such streets as are set forth in section 90-948 of this chapter, during the hours and days indicated by posted signage between the hours of 7:00 a.m. and 6:00 p.m. of any day, except Sundays and holidays, for a period of time longer than one hour.

When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle on such streets as are set forth in section 90-954, during the hours and days indicated by posted signage between the hours of 7:00 a.m. and 6:00 p.m. of any day, except Sundays and holidays, for a period of time longer than one hour.

Sec. 90-212. - Two-hour parking limitation on certain streets between certain hours. (b) Two-hour parking limitation on certain streets between certain hours.

When authorized signs are in place giving notice thereof, no person shall stop, stand, or park any vehicle on any of the streets enumerated in section 90-948 of this chapter September 2, 2025 Special & Regular Mtg Page 447 of 600 ORD. NO. 1736
5 for a period of time longer than two hours at any time between the hours of 7:00 a.m. and 6:00 p.m. of any day, except Sundays and holidays during the hours and days indicated by posted signage.

Sec. 90-213. - Three-hour parking limitation on municipal parking lots between certain hours. (c) Three-hour parking limitation on municipal parking lots between certain hours.

When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle on any of the municipal parking lots enumerated in section 90-949 for a period of time longer than three hours at any time during the hours and days indicated by posted signage between the hours of 7:00 a.m. and 6:00 p.m. of any day, except Sundays and holidays. However, this section shall not apply to any vehicle which has affixed thereon a valid permit for parking on such municipal parking lot, issued pursuant to any city ordinance or resolution.
(Code 1957, §§ 13.80, 13.81; Ord. No. 1544, § 1, 10-6-2003) (Code 1957, § 13.82)(Code 1957, §

13.82.1)
Sec. 90-2212. Unlimited time for parking on municipal parking lots between certain hours.

When authorized signs are in place giving notice thereof, any person may stop, stand or park any vehicle on any of the municipal parking lots enumerated in section 90-950 of this chapter between the hours of 9:00 a.m. and 9:00 p.m. of any day during the hours and days indicated by posted signage.
(Code 1957, § 13.82.2)
Sec. 90-215. Prohibited in central traffic district between certain hours. (a) When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle upon any street in the central traffic district during the hours and days indicated by posted signage between the hours of 4:30 p.m. and 6:00 p.m. of any day, except Sundays and holidays, for any purpose other than loading or unloading of passengers or materials subject to the limitations of section 90-249. (b) When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle upon any of the following enumerated streets in the central traffic district of the city during the hours and days indicated by posted signage between the hours of 2:30 a.m. and 6:00 a.m. of any day for any purpose other than the loading or unloading of passengers or materials subject to the limitations of section 90-249: San Fernando Road between Mission Boulevard and Kittridge Street. (c) When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle upon any of the following enumerated streets or portions of streets in the central traffic district of the city during the hours and days indicated by posted signage between the hours of 3:00 p.m. and 6:00 p.m. of any day, except Sundays and holidays, for any purpose other than the loading or unloading of passengers or materials subject to September 2, 2025 Special & Regular Mtg Page 448 of 600 ORD. NO. 1736
6 the limitations of section 90-249: the northwesterly side of Maclay Avenue between Celis Street and Pico Street.
(Code 1957, § 13.83)
Sec. 90-7217. Overnight parking of Commercial Vehicles. (a) Commercial vehicles. No person shall stop, stand or park any commercial vehicle having a manufacturer's gross vehicle weight rating of 10,000 pounds or more on any street during the hours and days indicated by posted signage between the hours of 2:00 a.m. and 6:00 a.m.
(b) Exceptions. Subsection (a) of this section shall not apply to commercial vehicles making pickups or deliveries of goods, wares and merchandise from or to any building and structure located on the restricted streets or highways or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling or construction of any building or structure upon the restricted streets or highways for which a building permit has previously been obtained.
(c) Oversize vehicles. No person shall stop, stand or park any oversize vehicles on any street during the hours and days indicated by posted signage.
(d) Signing. Pursuant to Vehicle Code § 22507, signs giving adequate notice of the prohibitions contained in this section shall be placed within the city limits. (e) Prohibited street locations. Prohibiting any vehicular parking during the hours and days indicated by posted signage between the hours of 2:00 a.m. and 6:00 a.m on the following city streets:
(1) Arroyo Street between Fifth Street and the north city limits. (Code 1957, § 13.85; Ord. No. 1558, § 1, 11-15-2004)
DIVISION 3.- PARKING METERS PARKING PAYMENT DEVICES.

Sec. 90-281. Establishment of zones.

All streets or portions of streets within the city on which the abutting property is zoned for business or industry under the city zoning ordinance in and all streets or portions of streets on which the abutting property may be zoned for business or industry and all cityowned or leased off-street parking lots are declared to be parking meter zones. If parking meters are installed, as provided in this division, along the curb next to or adjacent to any parking space in such zones, this division shall govern parking in such parking space. (a) For purposes of this section, a paid parking device shall mean any device used to accept payment for parking, such as parking meters, pay stations, mobile devices or other methods approved by the City Manager, and the term paid parking zone means an area in which signs, paid parking devices or curb markings prescribe a designated period for parking of vehicles.

September 2, 2025 Special & Regular Mtg Page 449 of 600 ORD. NO. 1736
7 (b) The City Council, on the recommendation of the City Manager or their designee, shall by resolution from time to time as traffic conditions require, designate paid parking zones, upon such streets or portions of streets of the City of San Fernando as are selected for the location of paid parking zones; and the City Manager or their designee shall install or cause to be installed appropriate paid parking devices and signage and shall cause paid parking spaces to be designated within paid parking zones in such numbers and in such places as may be necessary for the regulation, control and inspection of the vehicles therein.
(Code 1957, § 13.96)
Sec. 90-282. Resolution authorizing installation and location.

The City Council may, by resolution, specify the streets or portions of streets or cityowned or leased off-street parking lots within paid parking zones the parking meter zones wherein the parking meters parking payment devices shall be installed, together with the maximum parking time limit thereon. The city engineer is authorized and directed to install or direct the installation of parking payment devices in such paid parking zones of parking metersin such parking meter zones as so directed by the City Council for the purpose and in such numbers and at such places as may be necessary to the regulation, control and inspection of the parking of vehicles therein, including the reservation of loading zones for commercial vehicles. (Code 1957, § 13.97)
Sec. 90-285. Parking beyond legal parking time.
(a) It shall be unlawful for any person to cause, allow or permit any vehicle registered in their name or operated or controlled by them to be upon any street or city-owned or leased off-street parking lot within a paid parking zone parking meter zone, in any space adjacent to which a parking payment device meter is installed, for more than the maximum parking time limit fixed and established by ordinance resolution of the City Council and indicated in the paid parking meter space or any time during which the meter parking payment device isshowing a signal indicating that such space is illegally in use other than such time as it is necessary to operate the meter parking payment device to show legal parking, between the operational hours of of 8:00 a.m. and 6:00 p.m. any day, except that such parking limitations shall not be operative on any Sunday or legal holiday, other than Saturday afternoon.
(b) Each hour of continued parking during which the parking payment device meter is showing a signal indicating that such space is illegally in use shall constitute a separate offense and shall be punishable as such.
(Code 1957, § 13.100)
Sec. 90-286. Operation of parking payment devices.

The denomination of the United States coin that shall be deposited in parking meters, the parking time allowed following the deposit of such coin and the directions which shall appear on the parking meters shall be such as may be prescribed by the city council by resolution.

September 2, 2025 Special & Regular Mtg Page 450 of 600 ORD. NO. 1736
8 (a) The legal method of payment, the parking time allowed following the deposit of the approved legal method of payment, and the directions which shall appear on the parking payment devices shall be established by the City Manager or designee. (b) The base parking rates and maximum parking time limits shall be set by the City Council and includes in the City’s adopted Fee Schedule.
(c) During each fiscal year, the City Manager, or designee, shall have the authority to adjust parking payment device rates up or down by no more than $0.50 per hour in $0.25 increments, based on average occupancy rates, in order to achieve a target occupancy rate of 85 percent. Any increase over $0.50 per hour in a fiscal year shall require City Council approval.

Sec. 90-287. Payment required.

When a vehicle is parked in any space regulated by a parking payment device within a paid parking zone, established in accordance with the provisions of this Chapter, the operator of said vehicle shall, upon entering said parking space or zone, immediately initiate a parking session using a City-approved method of payment, according to the time interval desired within the maximum limit and the posted parking rates, unless the paid parking device indicates at the time such vehicle is parked that an unexpired portion remains of the period of time for which a payment has previously been deposited.
(a) Required. Each parking meter shall be so designated that the deposit of a coin of the United States will set the mechanism of the meter in motion or will permit the mechanism to be so set in motion that the meter will show the unexpired parking time applicable to the parking space adjacent to the meter. The meter, when such parking time has expired, shall so indicate by a visible sign.

Waiver by council. The council may, by resolution, provide and establish a daily or portion thereof, weekly, monthly, quarterly, semiannual or annual charge payable in advance for the use of a parking meter space in each city-owned or leased off-street parking lot, and the city ouncil, by resolution, may restrict the number of such spaces in any such lot that shall be rented on such basis. The council, by resolution, shall provide the necessary means or methods of evidencing the payment of such charge by parking meter hoods, stickers, cards, or other similar device.
(a) Exception when rental charge paid in advance. When any person has paid in advance the daily or portion thereof, weekly, monthly, quarterly, semiannual or annual rental charge prescribed by the city council and during the period when the parking meter hood, sticker, card, or other similar device evidencing the payment of such charge is valid and in effect and when such parking meter hood, sticker, card, or device is displayed in the manner to be prescribed by resolution by the city council, a vehicle may be parked and remain parked in:
(1) A parking meter space in an off-street parking lot without the deposit of any coin in the parking meter, and when such parking meter indicates illegal parking; or
(2) A parking space in an off-street parking lot where no parking meters are September 2, 2025 Special & Regular Mtg Page 451 of 600 ORD. NO. 1736
9 installed without being in violation of of this chapter. (Code 1957, §§ 13.102—13.104)
Sec. 90-288. Temporary permits for use of metered spaces Temporary permits for use of paid parking spaces.
(a) Use for public displays. The city council upon application therefor may grant temporary permits for the use of paid meter parking spaces for public display purposes. (b) Parking of construction equipment. The chief of police upon application may grant a permit for parking of construction equipment where necessary because of construction work on abutting property.
(c) Posting no parking signs and parking payment device meter hoods. The chief of police is authorized (i) where it is required to facilitate the movement of traffic, and (ii) where a permit has been issued for the use of paid parking meter spaces to post no parking signs or hoods prohibiting parking in paid parking meter spaces. The chief of police shall conspicuously post on each parking meter payment device for each paid parking meter space wherein parking is to be prohibited or limited in use, as provided in this subsection, no parking signs or hoods over the parking payment devices meter. (d) Parking in violation of no parking sign or hood. Any person, except for those given permission by the city council, parking a vehicle in any paid parking meter space which has been conspicuously posted with a no parking sign or hood as provided in subsection (c) of this section shall be guilty of a violation of this Code. (e) Illegal posting of no parking sign or hood. Any person posting a no parking sign or hood on any parking meter payment device on a paid parking space not included in the permit shall be guilty of a violation of this Code.
(f) Charges and deposits. The council may, by resolution, provide and establish a charge to be made when public display or construction equipment is to be parked in a paid parking meter space, which charge shall be paid in advance to the police department or such other department as the council may determine by resolution. The council, by resolution, may also provide for a deposit for hoods or signs and provide the necessary means or methods of evidencing the method of payment of such charge by stickers or other similar device.
(Code 1957, § 13.105)
Sec. 90-289. Use of slugs.

It shall be unlawful for any person to deposit or cause to be deposited in any parking payment device meter any slug, device or other substitute for lawful payment a coin of the United States.
(Code 1957, § 13.106)
September 2, 2025 Special & Regular Mtg Page 452 of 600 ORD. NO. 1736
10 Sec. 90-290. Injuring or damaging.

It shall be unlawful for any unauthorized person to operate or for any person to deface, injure, tamper with or willfully break, destroy or impair the usefulness of any paid parking meter device or time limit signage installed pursuant to this division or to hitch any animal thereto or to lean any bicycle against any meter parking payment device. (Code 1957, § 13.107)
Sec. 90-291. Collection and deposit of moneys.

It shall be the duty of the City Council to designate some person to make regular collections of the money deposited in paid parking meters devices and to deliver such money to the city treasurer. It shall be the duty of the city treasurer to count the money and place it in a special account to be known as parking meter fund Parking & Maintenance Operations Fund.

Such person making such collections shall be bonded in the sum of $1,000.00 to ensure the faithful performance of their duties.
(Code 1957, § 13.108)
Sec. 90-292. Use of moneys collected.

All charges for use of paid parking meters spaces as provided in this division are levied and assessed as the fee to provide for the proper regulation, control and inspection of traffic upon the public streets or off-street parking lots, as the case may be, and to cover the cost of supervising, regulating and inspecting the parking of vehicles in the paid parking meters zones provided for in this division and the cost of the acquisition, installation, operation, maintenance, repair and replacement of parking payment devices meters and expenses incidental thereto and the acquisition by purchase or lease, establishment, improvement, operation, maintenance, repair and replacement of off-street parking facilities. (Code 1957, § 13.109)
Sec. 90-293. Enforcement; issuing citations.
(a) It shall be the duty of the police department to enforce this division. (b) It shall be the duty of each community service officer to keep an account of and report the number of each parking payment device meter which indicates that vehicle occupying the parking space associated with each adjacent to such parking meter payment device is or has been parked in violation of this division, the date and hour of such violation, the make and state license number of such vehicle and any other facts, a knowledge of which is necessary to a thorough understanding of the circumstances attending such violation. (c) The community service officer shall issue and attach in writing a citation for illegal parking in the same form and subject to the same procedure provided for by this chapter or city ordinances and state laws applicable to traffic regulations within the city. (Code 1957, § 13.110)
September 2, 2025 Special & Regular Mtg Page 453 of 600 ORD. NO. 1736
11 DIVISION 8.- PARKING PERMIT PROGRAM
Sec. 90-452. Designation of parking permit districts.
(a) Generally. Parking permit districts may be established, modified or dissolved by a City Council resolution. The City Council, upon recommendation of the Transportation and Public Safety Commission, shall consider for designation as parking permit districts those areas satisfying the criteria established in subsection (b) of this section for the creation of such districts. When the Council determines that the criteria, rules, and procedures required in this division have been met, it may establish, by resolution, parking permit districts with appropriate boundaries and parking restrictions. A motor vehicle displaying a valid parking permit or guest permit may be parked and shall be exempt from the parking restrictions established pursuant to the authority of this division in the parking permit district for which permit is issued.

Process and criteria. Consistent with this chapter, the Public Works Director or his/her designee is authorized to establish and maintain written administrative rules and regulations (“Guidelines”) as he or she deems necessary or appropriate to govern the process and terms for the issuance of parking permits. The Guidelines shall be subject to the review and approval by the Transportation and Public Safety Commission, and the City Council. The Guidelines may include, but are not limited to, the following elements:
requirements for applications for parking permits, requirements for permit zone size, requirements for the petitioning process, and procedures for removing a permit zone.

The Guidelines shall be maintained electronically in the Public Works Department.

The Guidelinesshall be maintained electronically in the Public Works Department. (b) The rules and procedures for creation of parking permit districts are as follows:
(1) Establishment process. Upon a recommendation of the traffic commission, an area may be evaluated as benefitting from the creation of a parking permit district. Boundaries of that proposed district will be determined by the traffic commission in that evaluation.
(2) Hearing and notification process. All residents within a proposed parking permit districtshall be notified of a pending public hearing that may affect onstreet parking in front of their properties. At a duly noticed public hearing, the traffic commission shall hear public testimony and recommend that city council approve, disapprove or amend the recommended district boundaries and parking restrictions.
(3) Criteria. If a significant number of residents in a contiguous on-street parking area request establishment of a parking permit district in their area or if, in the judgment of the traffic commission, an area may benefit from the establishment of a parking permit district, the traffic commission shall September 2, 2025 Special & Regular Mtg Page 454 of 600 ORD. NO. 1736
12 evaluate the situation and make a recommendation to the city council. (4) Administration. The treasurer's department shall be designated as administrator of the parking permit program. The department's responsibilities shall include the collection of fees, issuance of permits and recordkeeping for this program.
(Code 1957, § 13.159)
Sec. 90-455. Parking permit exemption.
(a) A motor vehicle upon which a valid annual parking permit or guest permit is displayed or validated shall be permitted to be parked on any block within the parking permit district for which it was issued without being limited by parking restrictions established pursuant to this division. Nothing contained in this section shall exempt permitted vehicles from any other traffic and parking regulations, statutes, or ordinances of either the state or the city. Except as provided in subsection (c) of this section, all other motor vehicles which do not display a valid parking permit or guest permit, which are parked within a parking permit district, shall be subject to the parking restrictions of this division. Any violation of this division shall subject the violator to the penalties of this chapter. (b) A parking permit shall not guarantee or reserve to the holder thereof an on-street parking space within the designated parking permit district.
(c) In addition to vehicles displaying a valid parking permit issued pursuant to this division, the following vehicles shall be exempt from parking restrictions established pursuant to this division:
(1) A motor vehicle, identified as owned by or operated under contract to a utility, whether privately, municipally or publicly owned, when used in the construction, operation, removal, or repair of utility property or facilities or engaged in authorized work in the designated parking permit district. (2) (A motor vehicle owned by or operated under contract to a governmental agency, when used in the course of official government business. (3) A motor vehicle owned by or operated under contract to a commercial business, when used in the loading or unloading of property when otherwise used in connection with or in aid of the performance of a service to or on a property in the parking permit district.
(4) Police vehicles, authorized emergency vehicles, or city-owned vehicles when used for official business.
(Code 1957, § 13.163)
DIVISION 9.- ELECTRIC VEHICLE CHARGING STATIONS
Sec. 90-460. Definitions.

September 2, 2025 Special & Regular Mtg Page 455 of 600 ORD. NO. 1736
13 The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this division, except where the context clearly indicates a different meaning:

Charging means an electric vehicle parked at an electric vehicle charging station and is electrically connected to the charging station equipment while actively charging.

Electric vehicle charging station or charging station means any level of electric vehicle supply equipment station that is designed and built in compliance with Article 625 of the California Electrical Code, as it reads on the effective date of this division, and delivers electricity from a source outside of an electric vehicle into a plug-in electric vehicle. (Ord. No. 1676, § 3, 6-4-2018)
Sec. 90-461. Designation of electric vehicle parking spaces. (a) Designation of parking spaces. The public works director, or designee, is authorized in accordance with the purposes of this division to designate spaces in off-street public parking facilities for the exclusive parking of electric vehicles that are connected to electric vehicle charging stations for the purpose of transfer of electricity to the battery or other energy storage device of an electric vehicle.
(b) Signs or markings. Upon designation of a parking space or spaces for the exclusive use of electric vehicles pursuant to subsection (a) of this section, above, the public works department shall place signs or markings giving adequate notice that the parking space or spaces are restricted and to be used only for the active charging of such electric vehicles. The signs or markings shall be in compliance with Section 22511 of the California Vehicle Code indicating that vehicles left standing in violation of the restriction may be removed. The parking restriction shall not apply to the designated parking spaces until the sign or markings have been placed.
(Ord. No. 1676, § 3, 6-4-2018)
Sec. 90-462. Electric vehicle parking restriction.
(a) Where a sign designating a parking space for the exclusive use of actively charging electric vehicles is posted, no person shall park in that space:
(1) Any nonelectric motor vehicle;
(2) Any electric vehicle that is not connected to the electric vehicle charging station; (3) Any electric vehicle that is not actively charging; or (4) Any electric vehicle that has been charging for a period of time that exceeds the posted maximum allowable time limit for parking for all vehicles in the parking lot where the electric vehicle charging station is located; or if the parking lot or other location where the electric vehicle charging station is located does not have a maximum allowable time limit for parking, a period in excess of four hours.

September 2, 2025 Special & Regular Mtg Page 456 of 600 ORD. NO. 1736
14 (b) The police department and such other parking enforcement personnel as the city may designate are authorized to cite and/or remove or cause the removal of vehicles parked in violation of this section in accordance with Section 22511 of the California Vehicle Code.
(Ord. No. 1676, § 3, 6-4-2018)
September 2, 2025 Special & Regular Mtg Page 457 of 600 This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 458 of 600 September 2, 2025 Special & Regular Mtg Page 459 of 600 This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 460 of 600

AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager CITY MAANGERS OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Michael Neal, Contract CDBG Consultant

Date: September 2, 2025
Subject: A Public Hearing to Consider and Adopt a Resolution Establishing the Allocation of Community Development Block Grant Funds for Fiscal Year 2025-2026, and Adopt a Resolution Appropriating the Funds
RECOMMENDATION:

It is recommended that the City Council:
a. Conduct a Public Hearing;
b. Pending public testimony, adopt Resolution No. 8405 (Attachment “A”) approving and establishing the allocation of Community Development Block Grant (CDBG) Funds for Fiscal Year (FY) 2025-2025;
c. Authorize the City Manager, or designee, to submit documentation conveying the City Council’s Resolution to the Los Angeles County Community Development Authority (LACDA) for approval; and
d. Adopt Resolution No. 8411 (Attachment “B”) amending the Fiscal Year 2025-2026 Adopted Budget to appropriate the grant revenues and expenses.

BACKGROUND:

1. In 1974, the CDBG Program was enacted through the Housing and Community Development Act of 1974. The City receives an annual allocation of CDBG funding from the United States Department of Housing and Urban Development (HUD) through its participation in the Los Angeles Urban County CDBG Program, administered by LACDA. CDBG funds can only be used for eligible Community Development projects that meet national program goals, which include assisting the low and moderate-income residents of the community.

September 2, 2025 Special & Regular Mtg Page 461 of 600 A Public Hearing to Consider and Adopt a Resolution Establishing the Allocation of Community Development Block Grant Funds for Fiscal Year 2025-2026, and Adopt a Resolution Appropriating the Funds

Page 2 of 6 ends

2. On May 6, 2024, the City Council approved a CDBG allocation of $172,054 for the Neighborhood Clean-Up Program and Small Business Assistance Program, with the Small Business Assistance Program Guidelines to return to the City Council for final approval.

3. On November 18, 2024, the City Council approved an additional appropriation for CDBG programs of $64,506 following notification from the Los Angeles County Development Authority of unallocated funds from the prior year, resulting in a total FY 2024-2025 CDBG Program budget of $235,800.

4. Fiscal Year 2025-2026 will be the 51st year that the federal government has made CDBG funds available to counties and cities across the nation, hence CDBG funding for the upcoming fiscal year is referred to as “51st year” CDBG grant funds.

5. On June 9, 2025, staff met with the CDBG Program’s Ad Hoc Committee to discuss recommended CDBG program allocations for FY 2025-2026.

ANALYSIS:

CDBG is a federal grant program that provides funding to states, cities, and counties to help improve the economic and physical development of their communities. CDBG funds are allocated to address a range of issues, such as affordable housing, public infrastructure, and job creation in low- to moderate-income areas.

With a population less than 50,000, the City participates in the Urban County CDBG Program through LACDA. As the administrator of the Urban County CDBG Program, LACDA is awarded, and accepts funds directly from HUD on behalf of participating cities in Los Angeles County.

LACDA also assumes responsibility for all obligations of an applicant under federal statutes, including, but not limited to, performing the analysis of needs, setting objectives, development of community development and housing assistance plans, development of the consolidated plan, and the assurances of certificates.

Eligible Expenditures.

To be eligible for CDBG funding consideration, the City’s proposed project(s) must meet one (1) of the following two (2) national program general objectives:

1. Benefit low- and moderate-income persons; and/or

2. Aid in the prevention of neighborhood deterioration.

September 2, 2025 Special & Regular Mtg Page 462 of 600 A Public Hearing to Consider and Adopt a Resolution Establishing the Allocation of Community Development Block Grant Funds for Fiscal Year 2025-2026, and Adopt a Resolution Appropriating the Funds

Page 3 of 6 ends

Projects submitted under the low- and moderate-income objective can be qualified by one (1) of two (2) methods. A project can be located and primarily serve residents within the “eligible area-benefit zones” (Per Attachment “C”, three (3) of the City’s four (4) Census tracts are considered eligible area-benefit zones), or it can be approved as a “direct benefit” project. A direct benefit project is one (1) directly serving only low- and moderate-income individuals, whose eligibility is determined by obtaining individual/household income and residency verification.

If the project is being submitted under the objective of aiding in the prevention of neighborhood deterioration, LACDA requires documentation substantiating deteriorated conditions in the proposed project area. In prior years, a location within an approved redevelopment project area qualified as a project under a presumed slum and blight determination. However, due to the age of many redevelopment plans, the presumed declaration is no longer employed by LACDA.

At least 85% of the yearly CDBG allocation must be used to benefit low- and moderate-income persons. A maximum of 15% of the current year’s allocation may be devoted to public service projects or programs. CDBG funding is no longer available to pay for the planning and administration as a separately funded program/activity. However, the City can recover planning and administration costs incurred within the administration and implementation of an approved CDBG funded program/project.

Procedure.

In order to receive federal CDBG funds through LACDA, the City must determine its intended allocations of available CDBG funds for the upcoming fiscal year, provide an opportunity for public input and comment on such proposed uses, and submit an adopted City Council Resolution or approved City Council meeting minutes to LACDA conveying the City’s intended allocations.

These intended uses are then reviewed by LACDA and approved if they are in conformance with federal CDBG eligibility requirements and LACDA procedures.

The City utilizes the noticed public hearing process to accept public comments and input regarding the CDBG program and the proposed allocation of funds for the 51st program year. This Public Hearing has been noticed by a posting in the City Hall bulletin board (Attachment “D”).

Adoption of the attached Resolution (Attachment “B”) will document the City’s process and the City Council’s determinations on planned allocations of available CDBG funding for the upcoming 51st CDBG program year.

CDBG Program for FY 2024-2025.

The total prior year CDBG allocation was $238,500 as approved for the following FY 2024-2025 programs:

September 2, 2025 Special & Regular Mtg Page 463 of 600 A Public Hearing to Consider and Adopt a Resolution Establishing the Allocation of Community Development Block Grant Funds for Fiscal Year 2025-2026, and Adopt a Resolution Appropriating the Funds

Page 4 of 6 ends

1. Neighborhood Clean-Up Program ($25,690) – This program provides services to help keep San Fernando beautiful and safe. Through this program, the City has contracted with a vendor to provide a one-time clean up service to qualified elderly, disabled, or low-income individuals to help remove debris, overgrown vegetation, and provide tree trimming or removal, and other general clean up on private properties.

Applications for this program are posted on the City’s website and Community Preservations Officers have conducted targeted outreach based on existing Code Enforcement cases. Nine (9) clean-ups were completed during FY 2024-2025.

2. Small Business Assistance Program ($210,110) – This program provides grants to local business owners and property owners to improve the appearance of their storefronts and buildings. The grant funds can be used for improvements to signage, painting, and other storefront enhancements. This program helps improve the aesthetics of the storefronts to revitalize commercial corridors and to retain and attract new businesses.

Applications for the Small Business Assistance Program were open from February 12, 2025 to March 26, 2025. The program offered grant funding of up to $10,000 and funded 19 businesses (Attachment “E”). Selected businesses were notified in May, and funding will be issued in September 2025. Eligible businesses can utilize these funds to enhance their exteriors. Potential improvements include the installation of anti-graffiti coating and graffiti-resistant window covering, creation of eye-catching vertical landscape (green wall), upgrading of signage and paint, and other architectural features contributing to the City’s aesthetic and economic vitality.

Proposed CDBG Funds Allocations.

A total of $188,861 in CDBG funds is available for the FY 2025-2026. This funding includes the FY 2025-2026 CDBG allocation of $177,308 and $11,553 in CDBG funds remaining from FY 2024-2025. The CDBG Program’s Ad Hoc Committee recommended the continuation of two (2) established programs from FY 2024-2025 to extend the opportunity for more residential and business owners to improve the aesthetics of their properties, and the creation of two (2) new programs to support economic development, as well as provide suitable living environments.

These four (4) programs are:

1. Neighborhood Clean-Up Program ($20,000) – This program supports efforts to keep the City clean, safe, and welcoming. For FY 2025–2026, the focus will shift from individual service grant awards to funding several organized neighborhood clean-up events across the City, including bulky item collections and other community clean-up initiatives. The recommended budget allocation is $20,000.

September 2, 2025 Special & Regular Mtg Page 464 of 600 A Public Hearing to Consider and Adopt a Resolution Establishing the Allocation of Community Development Block Grant Funds for Fiscal Year 2025-2026, and Adopt a Resolution Appropriating the Funds

Page 5 of 6 ends

2. Small Business Assistance Program ($68,861) – Continue to provide grants to local business owners and property owners to improve the appearance of their storefronts and buildings. The grant funds can be used for improvements to signage, painting (including anti-graffiti coating), and other storefront enhancements such as installing eye-catching vertical landscape (green wall) to deter graffiti and beautify a building wall with landscape. This program helps improve the aesthetics of the storefront to revitalize commercial corridors and to retain and attract new businesses. The recommended budget allocation is $68,861.

3. Access to Capital Program ($50,000) – As a new program, the Access to Capital Program (ACT) will provide business services to established, new, and aspiring business owners.

This program will fund a third-party organization to provide access to business counselors/specialists and workshops/webinars to strengthen and/or refresh specific business skills. Service topics will include: (1) General Business Services – business needs assessment, Strengths and Weaknesses, and external Opportunities and Threats (SWOT) analysis, business planning and courses, compliance requirements, marketing/social media, licenses and permits, entrepreneur services, and one-on-one consulting; (2) Financial Services – business finance courses, procurement, and financial analysis; (3) Access to Capital – loan packaging, lenders’ criteria, and cash flow evaluation and management; and (4) Technology – cybersecurity and website optimization. The program is expected to perform outreach to 100 new businesses and to enroll an additional 25 businesses to the program. The recommended budget allocation is $50,000.

4. Residential Rehabilitation Program ($50,000) – This program will provide eligible homeowners with grants to address necessary health and safety repairs, such as water heater replacement, electrical repairs, plumbing repairs, and accessibility improvements.

Eligible participants must be the owners of the home to be rehabilitated, must occupy the home as their primary residence, and must be considered low-income, which is defined as having a household income that is 80% or less of the Median Household Income for Los Angeles County, based on the number of persons living in the household. The program offers grant funding of up to $5,000 and is expected to fund eight (8) households. The recommended budget allocation is $50,000.

BUDGET IMPACT:

The available funds of $188,861 in CDBG funds must be used to serve low- and moderate-income members of the community. If the proposed allocations are approved by the City Council, adoption of the attached resolution is required to amend the Fiscal Year 2025-2026 Adopted Budget to include the grant revenues and expenditures to the CDBG Fund (Fund No. 026).

September 2, 2025 Special & Regular Mtg Page 465 of 600 A Public Hearing to Consider and Adopt a Resolution Establishing the Allocation of Community Development Block Grant Funds for Fiscal Year 2025-2026, and Adopt a Resolution Appropriating the Funds

Page 6 of 6 ends

CONCLUSION:

Staff recommends that the City Council conduct a public hearing, pending public testimony, adopt a Resolution establishing the allocation of CDBG Funds for Fiscal Year 2025-2026; authorize the City Manager, or designee, to submit documentation conveying the City Council’s Resolution to LACDA for approval; and adopt a resolution to amend the FY 2025-2026 budget to include CDBG Grant Funds.

ATTACHMENTS:

A. Resolution No. 8405
B. Resolution No. 8411
C. Eligible Area-Benefit Zones Map
D. Public Hearing Notice
E. Approved Businesses for SBAP
September 2, 2025 Special & Regular Mtg Page 466 of 600 ATTACHMENT “A”
RESOLUTION NO. 8405

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, APPROVING PROJECTS FOR THE FIFTY-FIRST (51ST) PROGRAM YEAR (2025-2026) COMMUNITY DEVELOPMENT BLOCK

GRANT FUNDING
WHEREAS, on August 22, 1974, the President of the United States signed into law the Housing and Community Development Act of 1974 (Act); and WHEREAS, the primary goals of Title I of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and WHEREAS, the City of San Fernando has $188,861 in federal Community Development Block Grant (CDBG) funds for Fiscal Year 2025-2026; and WHEREAS, project proposals have been requested for the programming of these funds; and
WHEREAS, the City has published information regarding eligible activities under the Act and has duly noticed and conducted a public hearing to solicit comments and suggestions from the community for the utilization of these funds.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the City of San Fernando desires to fund eligible Community Development Block Grant Projects with 51st Program Year Funds.

SECTION 2. That City staff is hereby directed to submit to the Los Angeles County Development Authority (LACDA), through this document, the City's intent to approve and fund the listed project.

SECTION 3. That City staff is hereby directed to prepare and submit documentation required for the approval and implementation of approved 51st Program Year Community Development Block Grant Fund projects as may be amended and as may be necessary.

SECTION 4. That the City Manager is directed and authorized to submit the City's final list of proposed projects for Fiscal Year 2025-2026 to LACDA, reflecting the funding allocations set forth herein, as indicated in Exhibit “A.” Should the City's final allocation vary from the allocated figures contained herein, the City Manager is authorized to allocate the variance in an amount not to exceed 10% of the approved project allocations.

September 2, 2025 Special & Regular Mtg Page 467 of 600 RES. NO. 8405
2 SECTION 5. That the City Manager is directed and authorized to execute all documentation required for CDBG program and project implementation for Fiscal Year 2025-2026 as may be necessary.

SECTION 6. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and this certification to be filed in the Office of the City Clerk, and said copy to be submitted to LACDA.

PASSED, APPROVED, AND ADOPTED this 2nd day of September 2025.

Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 468 of 600 RES. NO. 8405
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8405 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 2nd day of September, 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ___ day of September, 2025.

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 469 of 600 RES. NO. 8405
EXHIBIT “A”

CITY OF SAN FERNANDO
FIFTY-FIRST PROGRAM YEAR (FY 2025-2026)

COMMUNITY DEVELOPMENT BLOCK GRANT

APPROVED PROJECTS

SUBMITTING
ORGANIZATION PROJECT TITLE FY 2025-2026CDBG Funds

CITY OF SAN FERNANDO
Administration Development Small Business Assistance Program $68,861

CITY OF SAN FERNANDO
Administration Development Neighborhood Clean-Up Program $20,000

CITY OF SAN FERNANDO
Administration Development Residential Rehabilitation Program $50,000

CITY OF SAN FERNANDO
Administration Development Access to Capital Program $50,000 TOTAL $188,861
September 2, 2025 Special & Regular Mtg Page 470 of 600 ATTACHMENT “B”
RESOLUTION NO. 8411

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON JUNE 30, 2025, APPROPRIATING COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the revenues and expenditures of the current City budget to incorporate Community Development Block Grant (CDBG) funding; and
WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending June 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on June 30, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:

Increase in Revenues $188,861
Account No. 026-3693-0185 $68,861
Account No. 026-3693-0561 $20,000
Account No. 026-3693-XXXX (New ACT Program) $50,000
Account No. 026-3693-XXXX (New Rehab Program) $50,000
Increase in Expenditures $188,861
Account No. 026-107-0185-4260 $ 6,886
Account No. 026-107-0185-4450 $61,975
Account No. 026-107-0561-4260 $20,000
Account No. 026-107-XXXX-4260 (New ACT Program) $50,000 Account No. 026-107-XXXX-4260 (New Rehab Program) $50,000

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

September 2, 2025 Special & Regular Mtg Page 471 of 600 RES. NO. 8411
2 PASSED, APPROVED, AND ADOPTED THIS 2nd DAY OF SEPTEMBER 2025.

Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 472 of 600 RES. NO. 8411
3 CERTIFICATION
I, Julia Fritz, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8411 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 2nd day of September 2025, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of September 2025.

Julia Fritz, City Clerk
September 2, 2025 Special & Regular Mtg Page 473 of 600 ATTACHMENT “C”
September 2, 2025 Special & Regular Mtg Page 474 of 600

THE CITY OF
SANfER^NANDO
30-DAY PUBLIC NOTICE

NOTICE OF PUBLIC HEARING

BY THE CITY COUNCIL OF THE CITY OF SAN FERNANDO TO CONSIDER AND

APPROVE THE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR

PROPOSED PROJECTS AS PART OF THE CITY CONSOLIDATED ALLOCATION ACTION PLAN FOR THE 51^^ prqgRAM YEAR FUNDS (JULY 1, 2025 - JUNE 30, 2026)
NOTICE IS HEREBY GIVEN of a Public Hearing to be held before the City Council of the City of San Fernando to consider and approve funding for projects for the 51^^ Program Year (July 1, 2025 - June 30, 2026) Community Development Block Grant (CDBG) funding as part of the CDBG Consolidated Plan (Action Plan). If approved by the San Fernando City Council, the City will submit the request to use the Cityallocated CDBG funds to the Los Angeles County Development Authority (LACDA).

City of San Fernando
Fiscal Year 2025-2026 CDBG Annual Funding Allocation: $177,308 Proposed Fiscal Year 2025-2026 CDBG Projects
Neighborhood Clean-Up Program: $20,000
Small Business Assistance Program: $57,308
Residential Rehabilitation Program: $50,000
Access To Capital Program: $50,000
Anyone wishing to comment should submit written comments by Tuesday, September 2, 2025. In addition, all interested parties wishing to comment are invited to attend the Public Hearing. Public testimony regarding the proposed matter will be heard by the City Council on:

Tuesday, September 2, 2025, 6:00 P.M.

City Hall Council Chambers
117 Macneil Street, San Fernando, CA 91340-2993
DATE AND TIME:

LOCATION:

If you wish to challenge this matter in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council, at or prior to, the Public Hearing.

Copies of the staff report will be available for public review after 12:00 noon on Friday, August 29, 2025 on the City's website at: www.sfcitv.org and at the City Clerk's Office, 117 Macneil Street, San Fernando, CA 91340. Questions regarding this matter may be referred to Kanika Kith, Interim City Manager at kkith(5)sfcitv.org or (818) 898-7316. For information on programs administered by LACDA, you can log on to www.lacda.org.

AFFIDAVIT OF POSTING
I declare under penalty of perjury that I am employed by the City of San Fernando, City Clerk Department and I posted this document at City Hall, 117 Macneil Street, San Fernando, Ca 91340
Dated this 31st day of July, 2025
City of San Fernando, California
Dated:

By:

ATTACHMENT "D"
September 2, 2025 Special & Regular Mtg Page 475 of 600 ATTACHMENT “E”
SBAP Approved Applications
August 27, 2025
Business Name
Fosters Freeze
Earl's Automotive
Lola's Kitchen
Analia's Boutique
El Rinconcito de los Raspados Naturales
No Sabo
Surge Los Angeles Dance Studio
Alberto's Hair Salon
Lotus Bakery
Elite Fitness Club
Magaly's Tamales
La Orquidea Flower & Bridal
Dorado Home Furniture
Protein Stop
The Discovertee
Panaderia
Alfonsos Furniture
Mercado Las Palmas and Restaurant
Fiesta Furniture

September 2, 2025 Special & Regular Mtg Page 476 of 600 September 2, 2025 Special & Regular Mtg Page 477 of 600 This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 478 of 600

AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Wendell Johnson, Director of Public Works
Victor Meza, Water Operations Manager

Date: September 2, 2025
Subject: Discussion and Consideration for Emergency Approval of a Contract Services Agreement with General Pump Company for the Rehabilitation of Potable Water Production Well 2A
RECOMMENDATION:

It is recommended that the City Council find the following by 4/5 vote:
a. Find that emergency conditions persist in that there remains a clear and present danger requiring immediate action to prevent or mitigate the loss or impairment of life, health, property or essential public service;
b. Approve without formal competitive bidding, the attached emergency Contract Services Agreement with General Pump Company (Attachment “A” – Contract No. 2411) for the rehabilitation of potable water production at Well 2A, in an amount not to exceed $620,157.60, which includes a 15% contingency. Pursuant to Public Contract Code Sections 1102 and 22050 as well as San Fernando Municipal Code Section 2-804, find that an emergency warranting the waiver of formal competitive bidding exists justifying the award of the above referenced Contract Services Agreement to General Pump Company to restore water supply and prevent water service disruptions; and c. Authorize the City Manager, to execute the same on behalf of the City subject to such non-substantive and clarifying edits as may be warranted in consultation with the City Attorney.

BACKGROUND:

1. On May 22, 2025, staff identified a critical mechanical failure at Well 2A rendering the well inoperable. Prior to this event, on December 6, 2023, Well 2A was out of service due to mechanical failure. As a result of the urgent needs staff contacted several pump companies for urgent inspection quotes. These expenses will be covered by a $7 million grant for Water September 2, 2025 Special & Regular Mtg Page 479 of 600 Discussion and Consideration for Emergency Approval of a Contract Services Agreement with General Pump Company for the Rehabilitation of Potable Water Production Well 2A

Page 2 of 6 ends

Treatment Projects specifically to remove Nitrate from impacted water wells. These funds need to be expended by March 31, 2026, in order to qualify for reimbursement

2. On May 23, 2025, General Pump Company (General Pump) was the only pump company available to conduct an urgent on-site inspection of the well. After the on-site inspection, General Pump advised staff that the well must be removed from operational to determine the cause of the failure.

3. On June 2, 2025, the City Manager authorized staff to prepare a memo requesting urgency authorization for approval to procure and repair Well 2A. This action enabled General Pump to mobilize and began pulling the well for inspection on the same day. Pursuant to San Fernando Municipal Code (SFMC) Section 2-804 (Urgencies) and consistent with Public Contract Code section 22050(b)(1), the City Manager, in the event of an emergency, may order the immediate repair or replacement of a public facility and procure the necessary equipment, services and supplies for those purposes, including the award of contracts which might otherwise require formal competitive bidding (Attachment “B”). Pursuant to Public Contract Code Section 22050(b)(3), the City Manager must report to the City Council the reasons justifying why the emergency warranted the waiving of formal award procedures including formal competitive bidding that would otherwise have been required absent the emergency.

4. On June 10, 2025, staff received a signed authorization memo to move forward without following formal award procedures on the basis of urgency Pursuant to SFMC Division 6, Section 2-804 (Urgencies) and emergency under Public Contract Code sections 1102 and 22050 (Attachment “C”). The contracting authorization granted by the City Manager was capped at $25,000.

5. On July 16, 2025, General Pump provided a quote in the amount of $303,267.48 for the urgent Well 2A rehabilitation and new pumping equipment as the equipment pulled was found to be beyond repair (Exhibit “A” to Attachment “A”).

6. On August 21 2025, General Pump provided an additional quote in the amount of $236,000 to install 475’ full – length Stainless Steel Liner. The installation of the liner would prolong the life of the well another 50 years. This step is necessary due to the discovery of a total of 12 holes in various sizes and water levels on the deteriorating 14-inch water well casing. (Exhibit “B” to Attachment “A”)
September 2, 2025 Special & Regular Mtg Page 480 of 600 Discussion and Consideration for Emergency Approval of a Contract Services Agreement with General Pump Company for the Rehabilitation of Potable Water Production Well 2A

Page 3 of 6 ends

ANALYSIS:

Maintaining and upgrading the City of San Fernando’s water wells is essential to ensuring a safe, reliable, and sustainable water supply for the community. As the City relies heavily on local groundwater to meet residential, commercial, and emergency needs, investing in the upkeep of City wells protects public health, safeguards against system failures, and reduces dependence on costly imported water from Metropolitan Water District (MWD).

The City relies heavily on its four (4) active wells, Well 2A, Well 3, Well 4A, and Well 7A, which collectively meet system demand and currently keep nitrate levels within drinking water standards. Of these, Well 2A is the most critical, producing over 2,000 gpm (gallons per minute) and serving as a cornerstone of the City’s potable water supply. The below table shows the City’s wells and production:

Groundwater Sources
Source Status Capacity (GPM)
Well 2A Active 2,030 gpm
Well 3 Active 1,100 gpm
Well4A Active 400 gpm
Well 7A Active 900 gpm
In November 2023, the City secured a $7 million State Water Board grant to construct a Nitrate Water Treatment System at Well 2A. While this funding has advanced design and treatment planning, additional resources are needed to complete the following projects:

1. Urgent repair of the existing well (Agenda Item No. 12, this meeting).

2. Design for a new Nitrate Treatment System and expansion of the existing building to house the well and treatment system (Agenda Item No. 7, this meeting).

3. Installation of a new Nitrate Removal Treatment System (Agenda Item No. 8, this meeting).

4. Construction for the building expansion, once design is complete (future City Council action).

5. Installation of security measures (cameras, lighting, wall, etc.) at the water sites (future Council action).

On May 22, 2025, Well 2A experienced a complete mechanical failure rendering the well inoperable. Staff immediately contacted several companies to obtain quotes for the inspection and pump removal of Well 2A due to urgent need. Two (2) companies, General Pump and Layne Christianson responded with the below proposals:

September 2, 2025 Special & Regular Mtg Page 481 of 600 Discussion and Consideration for Emergency Approval of a Contract Services Agreement with General Pump Company for the Rehabilitation of Potable Water Production Well 2A

Page 4 of 6 ends

• General Pump, four (4) man crew quote - $21,000
• Layne Christianson, four (4) man crew quote - $21,453 • West Coast Pump and Well Company quote - No Quote Provided General Pump Company was engaged under emergency authorization by the City Manager to pull the pump and inspect the well. The inspection revealed severe damage to pump bowls and extensive mineral buildup, rendering key components inoperable and requiring impeller replacement (Attachment “E”).

A June 5, 2025, video inspection identified heavy mineral buildup around the well louvers. After brushing and air-burst cleaning was completed on July 31, 2025, a second inspection on August 4, 2025, revealed significant deterioration of the well casing, including extremely thin sections and 12 holes of varying sizes that require to be repaired before the well can be reassembled (Attachment “F”).

To fully restore the well, General Pump Company has provided two proposals:

1. Well Rehabilitation and Pump Replacement – Estimated at $303,267, this scope includes comprehensive rehabilitation of the well and installation of new pumping equipment. The replacement is necessary as the previously removed components were found to be beyond repair.

2. Installation of a 475-Foot Stainless Steel Liner – Priced at $236,000, this involves inserting a full-length stainless steel liner to address the deteriorating 14-inch casing, which currently has 12 holes of varying sizes and depths. This liner is critical to prevent structural collapse, safeguard against contamination, and extend the well’s operational life by up to 50 years
The combined total for both proposals is $539,267, encompassing all necessary work to ensure the well's long-term reliability and safety.

Waiver of Competitive Bidding Due To Emergency Circumstances.

Under State law, a city may skip competitive bidding for public projects in cases of “emergency” defined to mean a “sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property or essential public services” (Public Contract Code Sections 1102 and 22050). For cities, a city council can authorize the emergency work itself (See Public Contract Code Section 22050(a)) or it may delegate authority to do so to the city manager. (See Public Contract Code Section 22050(b)(1)).

September 2, 2025 Special & Regular Mtg Page 482 of 600 Discussion and Consideration for Emergency Approval of a Contract Services Agreement with General Pump Company for the Rehabilitation of Potable Water Production Well 2A

Page 5 of 6 ends

Emergency authority has been delegated to the City Manager under Section 2-804 of the SFMC consistent with Public Contract Code Sections 1102 and 22050. A city manager delegated such authority may, in the event of an emergency, order immediate action repair or replace a public facility and procure the necessary equipment, services and supplies for those purposes, without giving notice for bids to let contracts. (See Public Contract Code section 22050(a)(1) and (b)(1)). Such authority is subject to the following requirements and limitations however:
• The City Manager must report on the reasons justifying why the emergency will not/did not permit a delay resulting from a competitive solicitation of bids and why the action was/is necessary to respond to the emergency.
• City Council must review the matter to determine by 4/5 vote if there is a need to continue the action.

On June 10, 2025, the City Manager authorized an initial urgent expenditure of $21,000 to remove inoperable Well 2A for inspection. Following that inspection by General Pump Company, staff now request authorization to proceed with the combined proposals totaling $539,267, along with a 15% contingency of $80,891 to cover any unforeseen expenses. The overall authorization is requested not to exceed $620,158.

BUDGET IMPACT:

The cost expended to date to remove and video log the well is $21,400 dollars. The additional cost requested for the proposed work is estimated not to exceed $620,158. After consultation with the City’s grant manager at the California State Waterboard, overseeing the $7M grant awarded to the City for Well 2A rehabilitation, this repair work was deemed eligible as a reimbursable expense within the current grant scope. The funding was approved with allowable expenses ranging from dates January 1, 2020 – March 30, 2026. Additional details regarding the proposed funding sources and uses our outlined below:

SOURCES
Fund Account Number Allocation
State Water Board Grant 010-3683-0857 $ 7,000,000
Total Sources: $ $7,000,000
USES
Activity Account Number Allocation
Urgent Repair of Well 2A 010-385-0857-4600 $ 641,558
Installation of a New Nitrate Removal
Treatment System 010-385-0857-4600 $2,600,00
September 2, 2025 Special & Regular Mtg Page 483 of 600 Discussion and Consideration for Emergency Approval of a Contract Services Agreement with General Pump Company for the Rehabilitation of Potable Water Production Well 2A

Page 6 of 6 ends

Design for a new Nitrate Treatment
System (Base Price & Contingency) 010-385-0857-4600 $435,149 Subtotal: Proposed Uses Pending City Council Approval: $3,676,707 Remaining Balance Available for Use Towards Future Projects:
• Construction for the Building Expansion
• Installation of Well Site Security
$3,323,293
Total Uses: $ $7,000,000
CONCLUSION:

It is recommend that the City Council pursuant to Public Contract Code sections 1102 and 22050(c)(2) find the following by 4/5 vote:
(a) Emergency conditions persist in that there remains a clear and present danger requiring immediate action to prevent or mitigate the loss or impairment of life, health, property or essential public service;
(b) In light of the ongoing emergency, authorize the waiver of formal competitive bidding for that certain public works construction work referenced and generally described in Exhibits “A” and “B” of the proposed Contract Services Agreement with General Pump Company and approve the proposed Contract Services Agreement with General Pump Company, subject to an overall not-to-exceed sum of $620,158; and
(c) Authorize the City Manager to execute the same on behalf of the City subject to such nonsubstantive and clarifying edits as may be warranted in consultation with the City Attorney.

ATTACHMENTS:

A. Contract No. 2411, including:

Exhibit “A” & “B”: General Pump Company Proposals
B. San Fernando Municipal Code Division 6, Section 2-772 (v) and Section 2-804 C. Signed City Manager Memo authorizing staff to proceed with urgency repairs Video Log Picture of Well 2A
D. Video Log Pictures of Well 2A excessive mineral build up on casing .

E. Pictures of Damaged Unrepairable San Fernando Well2A Brass impellers F. Video Log Pictures of Well 2A hole in casing.

September 2, 2025 Special & Regular Mtg Page 484 of 600 ATTACHMENT “A”
CONTRACT NO. 2411
2025

CONTRACT SERVICES AGREEMENT
(Contractor: General Pump Company)
(Nature of Engagement: Emergency Rehabilitation of Well 2A) THIS CONTRACT SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 2nd day of September, 2025, by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “City”) and GENERAL PUMP COMPANY (hereinafter, “Contractor”). For the purposes of this Agreement, City and Contractor may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to City or Contractor interchangeably.

RECITALS
WHEREAS, CITY is a municipal corporation organized under the laws of the State of California, with power to contract for services and tasks necessary to achieve its purpose; and WHEREAS, City requires the urgent rehabilitation of Well 2A; and WHEREAS, City staff has determined that Contractor possess the skills, experience and expertise required to competently provide the services and tasks contemplated under this Agreement; and
WHEREAS, approval authority for this Agreement is by the City Manager pursuant to San Fernando Municipal Code Division 6, Section 2-272 (v) and Sections 2-804 Urgencies and in accordance with Sections 1102 and 22050 of the Public Contracts Code.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:

ARTICLE 1 – CONTRACT DOCUMENTS

1.1 Definitions. The meanings of all capitalized terms used herein and in the Contract Documents and not otherwise defined in this document shall be the same as those definitions set forth in the General and Standard Specifications and Special Provisions.

1.2 Contract Documents. The “Contract Documents,” except for Modifications issued after execution of this Agreement, consist of the following documents, all of which are either attached hereto as exhibits or are incorporated herein by this reference, are intended to be correlative and constitute Contractor’s performance obligations:
a. Permits from the City’s Building, Planning, and Public Works Departments and similar Governmental Approvals for the Work required by applicable law. b. Change Orders and other Modifications issued after execution of the Agreement.

September 2, 2025 Special & Regular Mtg Page 485 of 600 CONTRACT NO. 2411
2 c. This Agreement, as signed by the Parties, including the following exhibit, and Certificates of Insurance and Additional insured endorsements for Contractor:

Exhibit “A” That certain cost proposal of Contractor entitled “City of San Fernando Well #2A – Well Rehabilitation & New Pumping
Equipment” dated July 16, 2025
Exhibit “B” That certain supplemental cost proposal of Contractor entitled “City of San Fernando Well #2A – Install Liner” dated
August 21, 2025
Exhibit “C” Workers Compensation Certification
Exhibit “D” Form of Faithful Performance and Form Material and Labor Bond
Exhibit “E” Claims Procedure
d. Addenda with later Addenda having priority over earlier Addenda. e. Special Provisions, General Specifications and Standard Specifications. f. City and other agency’s Standard Drawings.
g. All documents, maps, texts and items referred to in the foregoing documents.

1.3 Interpretation. In the event of any conflict between any of the Contract Documents, the document highest in the order of precedent shall control. The order of precedent shall be the same as that set forth in the 2024 Edition of the Greenbook: Standard Specifications for Public Works Construction, unless otherwise revised in the Special Provisions.

1.4 Entire Agreement. This Agreement together with all other Contract Documents represents the entire and integrated agreement between City and Contractor and supersedes any prior written or oral agreements between them concerning the subject matter contained in the Contract Documents. There are no representations, agreements, arrangements or understandings, oral or written, between the Parties hereto, relating to the subject matter contained in the Contract Documents, which are not fully expressed herein.

ARTICLE 2 - SERVICES OF CONTRACTOR

2.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the Contract Documents, which services may be referred to herein as the “Services” or “Work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. Further, Contractor represents that it is knowledgeable and experienced in constructing improvements that are compliant with all applicable accessibility requirements and warrants that all work performed under this agreement will comply with all applicable accessibility requirements.

September 2, 2025 Special & Regular Mtg Page 486 of 600 CONTRACT NO. 2411
3 2.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental having jurisdiction in effect at the time service is rendered, including but not limited to, all applicable accessibility requirements.

2.3 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement, including registration with the Department of Industrial Relations of the State of California as required by Labor Code Section 1725.5 before commencing performance under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder.

Contractor shall be responsible for all subcontractors' compliance with this Section 2.3.

2.4 Familiarity with Work. By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, including the requirement that the facilities being constructed must comply with all applicable accessibility requirements, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City.

2.5 Standard of Performance. Contractor, its subcontractors and their employees, in the performance of Contractor’s work under this Agreement shall be responsible for exercising the degree of skill and care required by customarily accepted good professional practices and procedures used in the Contractor’s field. Any costs for failure to meet the foregoing standard or to correct otherwise defective work that requires re-performance of the work, shall be borne in total by the Contractor and not by the City. The failure of a project to achieve the performance goals and objectives stated in this Agreement is not a basis for requesting re-performance unless the work conducted by Contractor and/or its subcontractors is deemed by the City to have failed the foregoing standard of performance.

In the event Contractor fails to perform in accordance with the above standard:

2.5.1 Contractor will re-perform, at its own expense, any task which was not performed to the reasonable satisfaction of City. Any work re-performed pursuant to this paragraph shall be completed within the time limitations originally set forth for the specific task involved. Contractor shall work any overtime required to meet the deadline for the task at no additional cost to the City;
September 2, 2025 Special & Regular Mtg Page 487 of 600 CONTRACT NO. 2411
4 2.5.2 The City shall provide a new schedule for the re-performance of any task pursuant to this paragraph in the event that re-performance of a task within the original time limitations is not feasible; and

2.5.3 The City shall have the option to direct Contractor not to re-perform any task which was not performed to the reasonable satisfaction of the City Manager pursuant to application of subsections 1 and 2 above. In the event the City directs Contractor not to reperform a task, the City shall negotiate a reasonable settlement for satisfactory work performed.

No previous payment shall be considered a waiver of the City’s right to reimbursement.

Nothing contained in this section is intended to limit any of the rights or remedies which the City may have under law.

2.6 Care of Work. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence.

2.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. Contractor shall require all subcontractors to comply with the provisions of this Agreement.

2.8 Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
a. Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract. b. City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 3.4 of this Agreement.

September 2, 2025 Special & Regular Mtg Page 488 of 600 CONTRACT NO. 2411
5 c. That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.

2.9 Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk line utilities to the extent such utilities were not identified in Exhibits A and B to this Agreement. City shall reimburse contractor for any costs incurred in locating, repairing damage not caused by Contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

ARTICLE 3 – CONTRACT PRICE AND PAYMENT

3.1 Contract Price. City shall pay Contractor the aggregate sum of FIVE HUNDRED AND

THIRTY-NINE THOUSAND TWO HUNDED SIXTY SEVEN DOLLARS AND FOURTY EIGHT CENTS ($539,267.48) (the “Contract Price”) which includes all California sales or use tax and County and City taxes, in consideration for the Contractor’s full, complete and timely performance of all of the Work required by the Contract Documents. The City Manager, in the City Manager’s sole discretion and without further City Council approval, may authorize expenditures in excess of the Contract Price up to an amount not exceeding 15% of the Contract Price.

3.2 Substitution of Securities. In accordance with Section 22300 of the California Public Contract Code, Contractor may substitute securities for any monies withheld by the City to ensure performance of the Contract. Such substitution shall be made at the request and expense of Contractor. Securities equivalent to the amount withheld may be deposited with the City or with a state or federally chartered bank as escrow agent. Securities eligible for substitution shall include those listed in Section 16430 of the Government Code, bank or saving and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by Contractor and City.

3.3 Changes to the Contract Price. Contractor shall not be compensated for any extra materials used or time expended over and above the Contract Price, unless prior written approval for the same has been granted by the City.

3.4 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum as set forth in Section 3.1, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services September 2, 2025 Special & Regular Mtg Page 489 of 600 CONTRACT NO. 2411
6 or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be costlier or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore.

3.5 Payment Procedures.

3.5.1 Progress Payments. All progress payments shall be made in accordance with Public Contract Code § 20104.50, as follows:
a. The City shall make any progress payment within 30 days after receipt of an undisputed and properly submitted payment request. If the City fails to make any progress payment within 30 days after receipt of an undisputed and properly submitted payment request from a contractor on a construction contract the City shall pay interest to the Contractor equivalent to the legal rate set forth in subdivision (a) of § 685.010 of the Code of Civil Procedure. b. Upon receipt of a payment request, the City shall act in accordance with both of the following:
(1) Each payment request shall be reviewed by the City as soon as practicable after receipt for the purpose of determining that the payment request is a proper payment request.
(2) Any payment request determined not to be a proper payment request suitable for payment shall be returned to the Contractor as soon as practicable, but not later than seven (7) days, after receipt. A request returned pursuant to this section shall be accompanied by a document setting forth in writing the reasons why the payment request is not proper. c. The number of days available to the City to make a payment without incurring interest pursuant to §20104.50 of the Public Contract Code shall be reduced by the number of days by which the City exceeds the seven-day return requirement set forth in paragraph (2) of subdivision (b) above. d. A “progress payment” includes all payments due contractors, except that portion of the final payment designated by the contract as retention earnings. e. A payment request shall be considered properly executed if funds are available for payment of the payment request, and payment is not delayed due to an audit inquiry by the financial officer of the local agency.

3.5.2 Retention. Within sixty (60) calendar days after City accepts final completion of the Work, City shall pay Contractor the amounts City deducted and retained from Contractor’s progress payments, except such sums which are required by applicable law or authorized by the Agreement to be further retained. In the event of a dispute between City and Contractor concerning the amount of final payment due, the City may withhold from final payment, including Liquidated Damages provided forth in the Contract Documents, together with an amount not to exceed 150% of the disputed amounts.

September 2, 2025 Special & Regular Mtg Page 490 of 600 CONTRACT NO. 2411
7 ARTICLE 4 – TIME FOR PERFORMANCE

4.1 Date of Commencement/Notice to Proceed. The date of commencement of the Work shall be established in a written Notice to Proceed issued by the City. The City will not issue a Notice to Proceed to the Contractor until this Agreement, bonds and insurance documents have been executed by all parties and approved by the City.

4.2 Contract Time. Contractor shall perform the Work in a diligent manner and shall complete all of the Work of the Contract, excluding any Plant Establishment, if applicable, within THIRTY (30) calendar days after the date specified to Contractor in the Notice to Proceed issued by then City.

ARTICLE 5 – LIQUIDATED DAMAGES AND INCENTIVE BONUS

5.1 Amounts of Liquidated Damages. Failure of Contractor to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive working day in excess of the time specified for the completion of Work, as adjusted in accordance with the Standard Specifications, Contractor shall pay to City, or have withheld from monies due Contractor, the sum of Two Thousand Dollars ($2,000). Execution of this Agreement shall constitute agreement by City and Contractor that said sum is the minimum value of the costs and actual damage caused by the failure of Contractor to complete the Work within the allotted time.

Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.

ARTICLE 6 – CLAIMS AND DISPUTES

6.1 Claims Procedures. Contractor shall comply with the claims procedure set forth in Public Contract Code Section 9204, a summary of which is attached to this agreement as Exhibit “C.”

6.2 Government Code Claims Procedures. Contractor further acknowledges that notwithstanding Contractor’s compliance with the claims procedures set forth herein, Contractor must also comply with the claims procedures set forth in Government Code sections 900 et seq. prior to filing a lawsuit against the City for any such claim. Failure to submit a Government Code claim or comply with the claims provision contained herein shall bar Contractor from bringing and maintaining a valid lawsuit against the City.

6.3 Cooperation and Notification. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require. The City shall provide notification to Contractor within ten (10) business days upon receipt of any third party claim relating to this Agreement.

September 2, 2025 Special & Regular Mtg Page 491 of 600 CONTRACT NO. 2411
8 ARTICLE 7 – LOCAL BUSINESS LICENSE, TAXES AND FEES

7.1 Business Tax Certificate and Governmental Approvals. As a condition of the Contract, Contractor and all subcontractors shall, during the term of this Agreement, secure and annually renew business license fee pursuant to Section 22-126 of the San Fernando Municipal Code to operate in the City, and shall also secure and maintain at all times during performance of the Work, any other licenses, fees, permits or similar Governmental Approvals required by Applicable law.

7.2 Offsets. Contractor acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which is owed, or which becomes owed, by Contractor to City, City reserves the right to withhold and offset said amounts from any payments, refunds or reimbursements owed by City to Contractor under the Contract. Notice of such withholding and offset shall promptly be given to Contractor by City in writing. In the event of a dispute as to the amount owed or whether such amount is owed to City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved.

ARTICLE 8 – BONDS

8.1 Performance and Payment Bonds. Prior to City’s execution of this Agreement, Contractor shall furnish to the City two (2) duly executed surety bonds: one (1) as security for the faithful performance of the Contract and one (1) as security for the payment of all persons performing labor and furnishing materials in connection with the Contract. Both bonds shall be in the amount of one hundred percent (100%) of the Contract Price and shall be subscribed by an Admitted Surety Insurer which is authorized to transact surety insurance business in the State of California with a policy holder’s rating of A-or higher and a Financial Class of VII or larger. Should any bond or surety become insufficient, Contractor shall furnish City a new bond within ten (10) days after receiving notice from City. No payments will be due or paid under the Contract until any and all bond deficiencies have been remedied. Contractor, by execution of this Agreement acknowledges that the bonds are not Contract Documents, but are separate obligations.

ARTICLE 9 – WORKERS’ COMPENSATION INSURANCE

9.1 Workers’ Compensation Insurance Certificate. By executing this Agreement, Contractor certifies that Contractor is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers’ compensation or to undertake self-insurance before commencing any of the Work. Contractor shall comply with Labor Code Section 1861 by signing and filing the workers’ compensation certification attached hereto as Exhibit “A” and incorporated herein by reference.

9.2 Evidence of Coverage. Prior to the City’s execution of this agreement, Contractor shall file with the City either (i) a certificate of insurance or self-insurance evidencing that such insurance is in effect, or that Contractor is self-insured for such coverage; or (ii) a certified statement that Contractor has no employees, and acknowledging that if Contractor does employ any person, the necessary certificate of insurance will immediately be filed with City. Any Certificate filed with the City shall provide that City shall be given ten (10) days prior written notice before modification or cancellation thereof.

September 2, 2025 Special & Regular Mtg Page 492 of 600 CONTRACT NO. 2411
9 9.3 Carrier Rating. Contractor’s workers’ compensation insurance carrier shall be authorized to transact insurance business in the State of California with a policy holder’s rating of A- or higher and a Financial Class of VII or larger.

9.4 Subcontractor Worker’s Compensation Insurance. Contractor shall require each of its Subcontractors to obtain and maintain for the duration of this Agreement, complete workers’ compensation insurance, meeting or exceeding the coverage’s and amounts that California law requires.

ARTICLE 10 – CONTRACTOR’S LIABILITY INSURANCE

10.1 Minimum Scope. Prior to City’s execution of this Agreement and Contractor’s commencement of Work, Contractor shall secure, submit proof of and shall thereafter maintain without interruption, until completion of and acceptance by the City of the Work, such commercial general and automobile liability insurance as shall protect Contractor, its Subcontractors and the Additional Insured’s from any and all claims for damages for personal injury, including accidental death, as well as any and all claims for property damage which may arise from or which may concern operations under the Contract, whether such operations be by or on behalf of Contractor, any subcontractor or anyone directly or indirectly employed by, connected with or acting for or on behalf of any of them.

10.2 Carrier Ratings. All liability insurance shall be issued by an insurance company or companies authorized to transact liability insurance business in the State of California with a policy holder’s rating of A- or higher and a Financial Class of VII or larger.

10.3 Minimum Limits. Contractor shall maintain minimum limits of insurance as follows:

10.3.1 Commercial General Liability: Contractor’s commercial general liability insurance policy shall cover both bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent contractor’s liability, personal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence, an aggregate limit for products/completed operations in the amount not less than $2,000,000.

10.3.2 Automobile Liability Insurance: Contractor’s automobile liability policy shall cover both bodily injury and property damage in an amount not less than $1,000,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Contractor’s automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Contractor’s performance of this Agreement, which vehicles shall include, but are not limited to, Contractor owned vehicles, Contractor leased vehicles, Contractor’s employee vehicles, nonContractor-owned vehicles and hired vehicles.

10.3.3 Builder’s Risk Insurance. Unless otherwise set forth in the special provisions, during the term of this contract, Contractor shall maintain in force, at its own expense, Builder’s Risk insurance on all risks of direct physical loss basis, excluding damage caused by an act of God, pursuant to California Public Contract Code § 7105, for an amount equal to the full September 2, 2025 Special & Regular Mtg Page 493 of 600 CONTRACT NO. 2411
10 completed value of the covered structure or replacement value of alterations or additions. The policy shall include as loss payee, the City of San Fernando, the Contractor, and its sub-contractors as their interest may appear. The City shall not be responsible for the theft of any materials, equipment in the possession and control of Contractor.

10.3.4 Umbrella or excess liability insurance. Contractor shall obtain and maintain an umbrella or excess liability insurance policy that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall provide that the policy will respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason; have the same effective dates as the primary policies; pay on behalf of the insureds and not reimbursement; the policies shall “follow form” to the underlying primary policies; and the insureds, including the additional insureds shall be the same as the primary policies.

10.4 Notice of Cancellation and Renewals. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail (this obligation may be satisfied in the alternative by requiring such notice to be provided by Contractor’s insurance broker and set forth on its Certificate of Insurance provided to City). Contractor agrees that upon receipt of any notice of cancellation or alteration of the policies, Contractor shall procure within five (5) days, other policies of insurance similar in all respects to the policy or policies to be cancelled or altered. Contractor shall furnish to the City copies of any endorsements that are subsequently issued amending coverage or limits within fourteen (14) days of the amendment.

10.5 All Coverage’s. The insurance policy or policies shall also comply with the following provisions:
a. Policies shall include premises/operations, products completed operations, independent contractors, owners and contractors’ protection, explosion, collapse, underground hazard, broad form contractual, personal injury with employment exclusion deleted, and broad form property damage.
b. The policy shall be endorsed to waive any right of subrogation against the City and its subcontractors, employees, officers, agents and directors for work performed under this Agreement.
c. If policies are written on a claims made basis, the certificate should so specify and the policy must continue in force for ten (10) years after completion of the Project.

The retroactive date of the coverage must also be listed. d. The policy shall specify that the insurance provided by Contractor will be considered primary and not contributory to any other insurance available to the City of San Fernando. Contractor shall provide Form No. CG 20010413 to City.

September 2, 2025 Special & Regular Mtg Page 494 of 600 CONTRACT NO. 2411
11 e. All policies of insurance shall name the City as an Additional Insured and shall contain the following language: “Solely with respect to work done by and on behalf of the name insured for the City of San Fernando it is agreed that the City of San Fernando, and its officers, officials, employees and agents are added as additional insureds under this policy.”
f. Coverage provided by Contractor shall be primary and any insurance or selfinsurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

10.6 Certificates of Insurance, Additional Insured Endorsements and Deductibles.

Prior to execution of the Agreement, and thereafter upon City’s request, Contractor shall furnish City with original certificates of insurance and additional insured endorsements setting forth evidence of all insurance coverage required by this Article. Each certificate and endorsement is to be signed by a person authorized by that insurer to bind coverage on its behalf.

10.7 Contractor’s Failure to Provide Required Insurance. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its discretion and sole option: (a) procure insurance with collection rights for premiums, attorneys’ fees and costs against Contractor by way of set-off or recoupment from sums due Contractor; (b) immediately terminate or suspend Contractor’s performance of the Contract; (c) pay Contractor’s premiums for renewal of Contractor’s coverage; or (d) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorneys’ fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. Upon demand, Contractor shall repay City for all sums that City paid to obtain, renew, reinstate or replace the insurance, or City may offset the cost against any monies that the City may owe Contractor.

10.8 Verification of Coverage. City shall have the right to obtain complete and certified copies of Contractor’s and Subcontractors’ insurance policies (including, but not limited to, the declarations page, form list and riders), endorsements or certificates required under the Contractor Documents, upon request (including, but not limited to, the declarations page, form list and riders).

10.9 Reassessment of Insurance Requirements. At any time during the duration of this Contract, the City may require that Contractor obtain, pay for, and maintain more or less insurance depending on the City’s assessment of any one or more of the following factors: (1) the City’s risk of liability or exposure arising out of, or in any way connected with, Contractor’s services under this Contract; (2) the nature or number of accidents, claims, or lawsuits arising out of, or in any way connected with, Contractor’s services under this Contract; or (3) the availability, or affordability, or both, of increased liability insurance coverage.

September 2, 2025 Special & Regular Mtg Page 495 of 600 CONTRACT NO. 2411
12 10.10 Contractor’s Insurance for Other Losses. The Contractor and its Subcontractors of every tier shall assume full responsibility for all loss or damage from any cause whatsoever to any tools, Contractor’s (or Subcontractors’) employee owned tools, machinery, equipment, or motor vehicles owned or rented by the Contractor, or the Contractor’s agents, suppliers or Subcontractors as well as to any temporary structures, scaffolding and protective fences.

10.11 No Limitation. Contractor’s maintenance of insurance as required by the Contract Documents shall not be construed to limit the liability of the Contractor or its Subcontractors of any tier to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.

10.12 Subcontractors’ Insurance. The Contractor shall include in all subcontracts a requirement that the Subcontractors of every tier shall obtain and maintain, at a minimum, all insurance required by Articles 9 and 19 of this Agreement except that the limits of liability and deductibles shall be in amounts determined by the Contractor, based on the degree of hazardous exposure according to the Work performed by each Subcontractor and the size of each subcontract.

Contractor shall ensure that any professional engineer retained on its behalf to provide supplemental plans and engineering calculations required in conjunction with the Work, maintains professional liability insurance during the entire term of this Agreement. Such insurance shall be in the minimum amount of $1,000,000 to protect City from claims resulting from the engineer(s) activities. This minimum amount of coverage shall not constitute any limitation or cap on Contractor’s indemnification obligations set forth herein.

The City reserves the right to request certificates of insurance from the Contractor for each Subcontractor. The Contractor acknowledges that regardless of insurance obtained by its Subcontractors, the Contractor will be responsible to the City for any and all acts of its Subcontractors.

ARTICLE 11 - INDEMNITY/DUTY TO DEFEND

11.1 Indemnity. Except as to the sole negligence, active negligence or willful misconduct of the City, Contractor assumes liability for and agrees, at Contractor’s sole cost and expense, to promptly and fully indemnify and hold the City, its City Council, and all of its respective officials, officers, directors, employees, managers, commission members, representatives, agents, council members, (“Indemnitees”), harmless from and against any and all loss, damage, claims, allegations, actions, suits, arbitrations, administrative proceedings, regulatory proceedings, or other legal proceedings, causes of action, demands, costs, judgments, liens, stop notices, penalties, damages, losses, anticipated losses of revenue, expenses (including, but not limited to, any fees of accountants, attorneys, experts or other professionals, or investigation expenses), costs, including attorneys’ fees, or losses of any kind or nature whatsoever, whether actual, threatened or alleged, arising out of, resulting from or is in any way (either directly or indirectly) related to, or is in any manner connected with, the performance of Work, the Project, activities, operations or duties of Contractor, or anyone employed by or working under Contractor, and from all claims by anyone employed by or working under Contractor for services rendered to Contractor in the performance of this Agreement (“Indemnity September 2, 2025 Special & Regular Mtg Page 496 of 600 CONTRACT NO. 2411
13 Claims”), notwithstanding that the City may have benefited from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Contractor or of anyone employed by or working under Contractor.

The parties expressly agree that any payment, attorneys’ fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City’s selfadministered workers’ compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement.

11.2 Duty to Defend. Contractor agrees, at its sole cost and expense, to promptly defend the Indemnitees from all Indemnity Claims. The duty of the Contractor to indemnify and hold harmless the Indemnitees includes the separate and independent duty to defend the Indemnitees, which duty arises immediately upon receipt by Contractor of the tender of any Indemnity Claim from an Indemnitee. The Contractor’s obligation to defend the Indemnitees shall be at Contractor’s sole expense, and not be excused because of Contractor’s inability to evaluate liability or because the Contractor evaluates liability and determines that the Contractor is not liable. This duty to defend shall apply whether or not an Indemnity Claim has merit or is meritless, or which involves claims or allegations that any or all of the Indemnitees were actively, passively or concurrently negligent, or which otherwise assert that the Indemnitees are responsible, in whole or in part, for any Indemnity Claim. Contractor agrees to provide this defense immediately upon written notice from the City, and with well qualified, adequately insured and experienced legal counsel acceptable to the City.

11.3 Subcontractor Requirements. In addition to the requirements set forth hereinabove, Contractor shall ensure, by written subcontract agreement, that each of Contractor’s Subcontractors of every tier shall protect, defend, indemnify and hold harmless the Indemnitees with respect to Indemnity Claims arising out of, in connection with, or in any way related to each such Subcontractors’ Work on the Project in the same manner in which Contractor is required to protect, defend, indemnify and hold the Indemnitees harmless. In the event Contractor fails to obtain such defense and indemnity obligations from others as required herein, Contractor agrees to be fully responsible to the Indemnitees according to the terms of this Article.

11.4 No Limitation or Waiver of Rights. Contractor’s obligations under this Article are in addition to any other rights or remedies which the Indemnitees may have under the law or under the Contract Documents. Contractor’s indemnification and defense obligations set forth in this Article are separate and independent from the insurance provisions set forth in the Agreement and do not limit, in any way, the applicability, scope, or obligations set forth in such insurance provisions. The purchase of insurance by the Contractor with respect to the obligations required herein shall in no event be construed as fulfillment or discharge of such obligations. City approval of the Insurance contracts required by this Agreement does not in any way relieve the Contractor from liability under this section. In any and all claims against the Indemnitees by any employee of the Contractor, any Subcontractor, any supplier of the Contractor or Subcontractors, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the obligations under this Article shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any September 2, 2025 Special & Regular Mtg Page 497 of 600 CONTRACT NO. 2411
14 Subcontractor or any supplier of either of them, under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. Failure of the City to monitor compliance with these requirements imposes no additional obligations on the City and will in no way act as a waiver of any rights hereunder.

11.5 Withholding to Secure Obligations. In the event an Indemnity Claim arises prior to final payment to Contractor, the City may, in its sole discretion, reserve, retain or apply any monies due Contractor for the purpose of resolving such Indemnity Claims; provided, however, the City may release such funds if the Contractor provides the City with reasonable assurances of protection of the Indemnitees’ interests. The City shall, in its sole discretion, determine whether such assurances are reasonable.

11.6 Limitations. Notwithstanding the above provisions of section 11.1 and 11.2, Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City.

11.7 Survival of Indemnity Obligations. Contractor’s obligations under this Article are binding on Contractor’s and its Subcontractors’ successors, heirs and assigns and shall survive the completion of the Work or termination of the Contractor’s performance of the Work.

ARTICLE 12 – PREVAILING WAGES

12.1 Public Work Project. This Project is a public work as defined in California Labor Code Section 1720. By executing this Agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from entering into a contract for, or performing the Work. Contractor and all Subcontractors of any tier are required to pay all workers employed in the execution of the Work not less than the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations (“DIR”) under Section 1720 et seq. of the California Labor Code. The Director’s determination of prevailing rates are on file with the City and are available on-line at www.dir.ca.gov/dlsr/DPreWageDetermination.htm and are referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.

12.2 California Labor Code. Contractor is aware of and stipulates that Contractor will also comply with the following sections of the California Labor Code:
a. Section, 1771, Contractor and any subcontractors shall pay not less than the general prevailing rate per diem wages.
b. Section 1775, Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid.

September 2, 2025 Special & Regular Mtg Page 498 of 600 CONTRACT NO. 2411
15 c. Contractor and its subcontractors must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the DIR. For each payroll record, Contractor and its subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Contractor must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
d. Section 1777.5 prescribes the terms and conditions for employing registered apprentices.
e. Section 1810, eight hours of labor constitutes a legal day’s work. f. Section 1813, Contractor will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815.
g. Sections 1725.5 and 1771.1 requires all general contractors and subcontractors to be registered with DIR.
h. Contractor must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.

ARTICLE 13 – MISCELLANEOUS

13.1 Non-Discrimination. Except as provided in Section 12940 of the California Government Code, during Contractor’s performance of the Agreement, Contractor shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, gender, gender identity, genetic information, gender expression, sex or sexual orientation, military and veteran status, in the selection and retention of employees and subcontractors and the procurement of materials and equipment. Contractor shall also comply with the requirements of the Americans with Disabilities Act in the performance of the Agreement.

13.2 Notice. Whenever any provision of the Contract Documents requires the giving of written notice, including notices, bills, invoices or other documents required or permitted under this Agreement, service shall be sufficient if sent by one party to the other by overnight courier, or by registered, certified or United States first class mail, postage prepaid and addressed as follows:

September 2, 2025 Special & Regular Mtg Page 499 of 600 CONTRACT NO. 2411
16 If to City:

City of San Fernando
Public Works Department
117 Macneil Street
San Fernando, CA 91340
Attn: Director of Public Works
Phone: 818-898-1293
If to Contractor:

General Pump Company
159 N. Acacia Street
San Dimas, CA 91773
Attn: Kim Oman
Phone 805-482-1215

13.3 Conflict of Interest. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor and its officers, employees, associates and subcontractor shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

13.4 Waiver. No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

13.5 Rights and Remedies. Rights and Remedies are cumulative except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

13.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

13.7 Disputes. In the event either party fails to perform its obligations hereunder, the non-defaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such September 2, 2025 Special & Regular Mtg Page 500 of 600 CONTRACT NO. 2411
17 immediate action as may be necessary. Notwithstanding the foregoing, the non-defaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the non-defaulting party shall have the right, in addition to any other rights the non-defaulting party may have at law or in equity, to terminate this Agreement. Compliance with the provisions of this Section 13.7 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured.

13.8 Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, after compliance with the provisions of Section 13.7, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated.

13.9 Force Majeure. The time period(s) specified in the Scope of Services for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the City in writing of the causes for the delay. The City shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City such delay is justified. The City’s determination shall be final and conclusive upon the parties to this Agreement.

13.10 City’s Right to Access and Audit Contractor’s Project Documents. a. If the Contractor submits a claim to the City for additional compensation, the City shall have the right, as a condition to considering the claim, and as a basis for evaluation of the claim, and until the claim has been settled, to audit the Contractor's books to the extent they are relevant. This right shall include the right to examine books, records, documents, and other evidence and accounting procedures and practices, sufficient to discover and verify all direct and indirect costs of whatever nature claimed to have been incurred or anticipated to be incurred and for which the claim has been submitted. The right to audit shall include the right to inspect the Contractor's plant, or such parts thereof, as may be or have been engaged in the performance of the Work. The Contractor further agrees that the right to audit encompasses all subcontracts and is binding upon Subcontractors. The rights to examine and inspect herein provided for shall be exercisable through such representatives as the City deems desirable during the Contractor's normal business hours at the office of the Contractor. The Contractor shall make available to the City for auditing, all relevant accounting records and documents, and other financial data, and upon request, shall submit true copies of requested records to the City.

September 2, 2025 Special & Regular Mtg Page 501 of 600 CONTRACT NO. 2411
18 b. The City and/or its authorized auditors or representatives, (including the California State Auditor if so requested by the City pursuant to Government Code § 8546.7) shall have access to and the right to examine, audit, excerpt, transcribe, and reproduce any of the Contractor’s records for a period of at least three (3) years after termination of the Agreement and/or Final Payment. Such records include without limitation, journals, ledgers, records of accounts payable and receivable, profit and loss statements, bank statements, invoices, receipts, subcontracts, agreements, notes, correspondence, memoranda, and any documents generated and received in Contractor’s performance of this Contract. Upon written notice by the City, Contractor shall promptly make all such records available to City and/or its authorized auditors or representatives and cooperate with the City and its authorized auditors or representatives in examining, auditing, excerpting, transcribing and reproducing the records.

13.11 Unfair Business Practices Claims. In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Sec. 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the contractor without further acknowledgment by the parties. (Sec. 7103.5, California Public Contract Code).

13.12 Venue. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in the Superior Court in Los Angeles County, State of California.

13.13 Prohibition Against Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

13.14 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its subcontractors, agents or employees, performs the services required herein, except as otherwise set forth herein. The City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, subcontractors, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of the City and shall remain at all times as to the City a wholly independent contractor September 2, 2025 Special & Regular Mtg Page 502 of 600 CONTRACT NO. 2411
19 with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its subcontractors, agents or employees are agents or employees of the City. The City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor.

13.15 No Estoppel or Waiver by City. No action or failure to act by the City shall constitute a waiver of any right or duty afforded City under this Agreement, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically provided in this Agreement or as may be otherwise agreed in writing. The waiver by the City of any breach or violation of any term, covenant or condition of this Agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent payment of any monies or fee by the City which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by Contractor or any term, covenant, condition of this Agreement or of any applicable law or ordinance.

13.16 Signature Authority. The individuals executing this Agreement and the instruments referenced herein on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof and thereof.

13.17 Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, in this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, in this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement and the remainder of the Agreement shall continue in full force and effect.

13.18 Captions. The captions used in this Agreement are solely for reference and the convenience of the parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein.

13.19 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument.

Signature page to follow
September 2, 2025 Special & Regular Mtg Page 503 of 600 CONTRACT NO. 2411
20 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: GENERAL PUMP COMPANY:

By: By:

Kanika Kith, Interim City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

September 2, 2025 Special & Regular Mtg Page 504 of 600 159 N. ACACIA STREET * SAN DIMAS, CA 91773
PHONE: (909) 599-9606 * FAX: (909) 599-6238
CAMARILLO, CA 93010 * PHONE: (805) 482-1215
www.genpump.com
WELL & PUMP SERVICE SINCE 1952 Lic. #496765
Serving Southern California and Central Coast
July 16, 2025
City of San Fernando
117 MacNeil Street,
San Fernando, CA
Attn: Alex Mendez
Subject: City of San Fernando Well #2A – Well Rehabilitation & New Pumping Equipment General Pump Company is pleased to provide our quote to rehabilitate your well and supply new pumping equipment, as the one we pulled is beyond repairable. Below is a summary of the cost associated with our scope of work.

Cost Proposal
Shop Labor
 Prep rig and tooling for pump install.
 Load/Unload tools.
 Prep Wire brush
 Prep rig and tooling for airlift
 Prep tooling for airburst
 Prep Dual Swab tool.
 Prep Chemical Trailer
 Prep Chemistry
 Prep Settling Tank
 Dual Swab & Pumping Equipment
 Unload customer equipment.
 Disassemble/Assemble new pump.
 Epoxy Coat Bowl Assembly
 Unload New Column Pipe, pressure wash it, tighten couplings  Teardown & Pump inspection $6,250.00
Field Labor
Brush Well
 Mobilize to site and set up rig.
 Brush Well
 Clean & secure well site. Demobilize.
3-Man Crew, Pump Rig, and Flatbed Truck $ 8,050.00
CONTRACT NO. 2411
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 505 of 600 June 16, 2025
Page -2-
Airlift Fill from Well
 Mobilize to site and set up rig.
 Set up rig, air compressor and tanks to airlift fill
 Airlift Fill from well
 Clean & secure well site. Demobilize.
3-Man Crew, Pump Rig, and Flatbed Truck $ 17,710.00
Materials/Rentals (Non-Taxable);
 4” Eductor Pipe Rental $500.00
 Air Compresor Rental & Diesel $3,895.00
Airburst Well Rehabilitation
 Mobilize to site
 Set up Airburst Equipment, Eductor Pipe & Air Compresor, Rig.  Airburst Technology (5 Shots per Foot)
 Airlift Well while performing Airburst
2 Days of Airburst Technology (5 Shots Per Foot) $ 23,000.00 3-Man Crew, Pump Rig, and Flatbed Truck $ 17,710.00
Materials/Rentals (Non-Taxable);
 4” Eductor Pipe Rental $500.00
 Air Compresor Rental & Diesel $4,895.00
Chemical Well Rehabilitation (Recommendation)
 Mobilize to site
 Set up Chemical Trailer, Settling Tank, Rig.
 Inject Pipe & Well Renew Chemistry
 Dual Swab & Pump Development at Screened Area (30 Hours) 3-Man Crew, Pump Rig, and Flatbed Truck $ 44,275.00
Materials (Taxable);
 1 Drum of Pipe & Well Renew Concentrate
 8 Drums of Pipe & Well Renew HCL $ 9,702.00
Rentals
 Dual Swab & Pumping Equipment. $ 1,000.00
Field Labor
Complete Pump Install
 Mobilize to site and set up rig for install.
 Install complete pump.
 Wire motor
 Perform startup and run to waste
 Clean & secure well site. Demobilize.
4-Man Crew, Pump Rig, and Flatbed Truck $ 17,500.00
CONTRACT NO. 2411
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 506 of 600 June 16, 2025
Page -3-
Outside Service
 Downhole video survey w/ side scan pictures & report. $ 1,200.00 Materials
 260’ Ft of 10” x 0.312” HSLA(High Strength Low Alloy) ASTM A606 Type 4 Column Pipe T&C
 260’ Ft of 1 11/16” 416SS Shaft T&C
 26 – 10” x 2.5” x 1 11/16” Retainers
 New Hydroflo 2100 GPM @ 315’ Ft of TDH
 Scotchkote Epoxy Coating Kit
 Banding & Buckles for ¼” SS Airline
 Freight & Tax $146,180.48
TOTAL $ 303,267.48
General Pump Company’s Standard Terms and Conditions apply, and all invoices are Net 30- Days from date of invoice. General Pump Company’s Estimated charges are time and materials and will not be exceeded without prior written authorization from the Owner.

Sincerely,
GENERAL PUMP COMPANY, INC.

Carlos Fajardo
Sales Engineer
CONTRACT NO. 2411
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 507 of 600 CONTRACT NO. 2411
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 508 of 600 CONTRACT NO. 2411
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 509 of 600 CONTRACT NO. 2411
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 510 of 600 CONTRACT NO. 2411
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 511 of 600 159 N. ACACIA STREET * SAN DIMAS, CA 91773
PHONE: (909) 599-9606 * FAX: (909) 599-6238
CAMARILLO, CA 93010 * PHONE: (805) 482-1215
www.genpump.com
WELL & PUMP SERVICE SINCE 1952 Lic. #496765
Serving Southern California and Central Coast
August 21, 2025
City of San Fernando
117 MacNeil Street,
San Fernando, CA
Attn: Alex Mendez
Subject: City of San Fernando Well #2A – Install Liner
General Pump Company is pleased to provide our proposal to furnish and install a 475’ full-length liner at the above referenced well site. Based on the most recent video, it appears the existing mild steel well casing is heavily corroded resulting in loss of structural integrity, holes, and enlarged perforations. There is extreme risk in performing any additional pumping this well in its current condition. A stainless-steel liner will increase the life expectancy of your well by about 50 years. The following is a summary of the scope of work and associated costs.

Cost Proposal
Shop Labor
 Receive and inspect new materials, quality assurance
 Fabricate 40’ x 13.75” OD dummy tool, handling
 Modify single line swab tool for 13.5” well
 Prep and load liner material for installation
 Prep rigs and equipment for liner installation
$ 8,650.00
Field Labor
Run Dummy Tool
 Mobilize to site and set up rig.
 Lower dummy tool into well to full depth or refusal.
 Verify liner material can be properly installed.
 Remove tools.
 Clean & secure well site. Demobilize.
3-Man Crew, Pump Rig, and Flatbed Truck $ 8,050.00
Liner Installation
 Mobilize to site and set up rig.
 Install full length well liner
 Land off liner & secure with gussets.
 Clean & secure well site. Demobilize.
3-Man Crew, Pump Rig, and Flatbed Truck $ 13,900.00
2 Fabricators & Welding Truck $ 6,100.00
CONTRACT NO. 2411
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 512 of 600 August 21, 2025
Page -2-
Materials
 300’ Ft of 13.75” OD Stainless Steel 304L Wire Wrap Screen, 0.165” wire x 0.250” Rod, 2” x 6” beveled weld ring ends, 20’ Ft lengths, NSF 61 Certified.  175’ Ft of 13.75” OD x 0.25” Stainless Steel 304L Blank Casing with beveled ends, NSF 61 Certified.
 13.75” Stainless Steel 304L SE Head attached.
 13.75” Stainless Steel 304L End Cap.
 Welding wire
 Land off Material and gussets
 Dummy tool & rubber swab materials
 Freight & Tax $199,300.00

TOTAL $ 236,000.00
General Pump Company’s Standard Terms and Conditions apply, and all invoices are Net 30- Days from date of invoice. General Pump Company’s Estimated charges are time and materials and will not be exceeded without prior written authorization from the Owner.

Sincerely,
GENERAL PUMP COMPANY, INC.

Carlos Fajardo
Sales Engineer
CONTRACT NO. 2411
EXHIBIT "B"
September 2, 2025 Special & Regular Mtg Page 513 of 600 CONTRACT NO. 2411
EXHIBIT “C”
EXHIBIT “C”
WORKERS’ COMPENSATION CERTIFICATION
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ______________________________ GENERAL PUMP COMPANY
DATED
By:__________________________
__________________________ Printed Name and Title
September 2, 2025 Special & Regular Mtg Page 514 of 600 CONTRACT NO. 2411
EXHIBIT “D”
EXHIBIT “D”
Bond No.____________

FAITHFUL PERFORMANCE BOND FOR
WELL #2A REHABILITATION PROJECT
KNOWN ALL PERSONS BY THESE PRESENTS that we ______________________, hereinafter referred to as "Contractor" as principal, and ________________________________, as "Surety", are held and firmly bound unto the City of San Fernando, hereinafter referred to as the "AGENCY," in the sum of
__________________________________ dollars ($___________), which is one hundred percent (100%) of the total contract amount for the above stated project, for the payment of which sum, well and truly to be made, we bind ourselves, jointly and severally, and firmly by these presents.

The Conditions of this obligation are such that, whereas said Contractor has been awarded and is about to enter into a Contract for said AGENCY for the above-stated project in said City, in accordance with the drawings and specifications therefore, which contract is incorporated herein by this reference:

NOW THEREFORE, if said Contractor shall well and truly carry out and perform all the covenants and obligations of said contract on Contractor’s part to be done and performed at the times and in the manner specified herein, then this obligation shall be null and void; otherwise it shall be and remain in full force and effect.

PROVIDED, that any alternations in the obligations or extensions of time granted under the provisions of said contract shall not in any way release either said Contractor or said Surety thereunder, and notice of such alterations of the contract is hereby waived by said Surety.

IN WITNESS WHEREOF, we have hereunto set our hands and seal this ______ day of _________, 2025.
________________________________________ _____________________________________ Contractor Surety
By:______________________________________ By:__________________________________ ________________________________________ ____________________________________ Address Address
( ) ________________________ ( )_______________________________ Area Code/Phone Number Area Code/Phone Number
(Contractor signature must be notarized as well as Surety with proper acknowledgement attached.) September 2, 2025 Special & Regular Mtg Page 515 of 600 CONTRACT NO. 2411
EXHIBIT “D”

CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of _____________________)
On _____________________________ before me, ____________________________________ Date (Insert Name and Title of the Officer)
Personally appeared _____________________________________________________________ Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf which the person(s) acted, executed the instrument. (Place Notary Seal Above)
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature____________________________
Signature of Notary Public
September 2, 2025 Special & Regular Mtg Page 516 of 600 CONTRACT NO. 2411
EXHIBIT “D”
Bond No.____________

MATERIAL AND LABOR BOND FOR
WELL #2A REHABILITATION PROJECT
KNOWN ALL PERSONS BY THESE PRESENTS that we ______________________, hereinafter referred to as "Contractor" as principal, and ___________________________ as "Surety", are held and firmly bound unto the City of San Fernando, hereinafter referred to as the "AGENCY," in the sum of ______________________ dollars ($_____________), which is one hundred percent (100%) of the total contract amount for the above stated project, for the payment of which sum, well and truly to be made, we bind ourselves, jointly and severally, and firmly by these presents.

The conditions of this obligation are such that, whereas Contractor has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above-stated project, if Contractor or any subcontractor fails to pay for any labor or material of any kind used in the performance of the work to be done under said contract, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, Surety will pay for the same in an amount not exceeding the sum set forth above, which amount shall insure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alterations in the work to be done, materials to be furnished, or time for completion made pursuant to the terms of the contract documents shall not in any way release either Contractor or Surety, and notice of said alterations is hereby waived by Surety.

IN WITNESS WHEREOF, we have hereunto set our hands and seal this ______ day of_________, 2025. ________________________________________ _____________________________________ Contractor Surety
By:______________________________________ By:__________________________________ ________________________________________ ____________________________________ Address Address
( ) ________________________ ( )_______________________________ Area Code/Phone Number Area Code/Phone Number
(Contractor signature must be notarized as well as Surety with proper acknowledgement attached.) September 2, 2025 Special & Regular Mtg Page 517 of 600 CONTRACT NO. 2411
EXHIBIT “D”

WITNESS my hand and official seal.

Signature____________________________
Signature of Notary Public
September 2, 2025 Special & Regular Mtg Page 518 of 600 CONTRACT NO. 2411
EXHIBIT “E”
EXHIBIT “E”

CLAIMS PROCEDURE
Public Contract Code § 9204(d)
(d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed.

Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision.
(B) The claimant shall furnish reasonable documentation to support the claim. (C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion.
(D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute. (B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.

September 2, 2025 Special & Regular Mtg Page 519 of 600 CONTRACT NO. 2411
EXHIBIT “E”
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on their own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.

September 2, 2025 Special & Regular Mtg Page 520 of 600

! "
ATTACHMENT "B"
September 2, 2025 Special & Regular Mtg Page 521 of 600

! September 2, 2025 Special & Regular Mtg Page 522 of 600

! September 2, 2025 Special & Regular Mtg Page 523 of 600

! September 2, 2025 Special & Regular Mtg Page 524 of 600

MEMORANDUM
PUBLIC WORKS DEPARTMENT 117 MACNEIL, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SFCITY.ORG To: Nick Kimball, City Manager
From: Wendell E. Johnson, P.E. Director of Public Works Date: June 10, 2025
Subject: Request for Urgency Authorization – Mechanical Failure at Well No. 2A

PURPOSE
This memo serves to formally request your authorization under San Fernando Municipal Code (SFMC) Division 6 Section 2-804 (Urgencies) to proceed with urgenct procurement and repair activities at Well No. 2A, which has experienced a sudden mechanical failure affecting its operational capacity.

BACKGROUND
On Tuesday May 22, 2025, Public Works staff identified a critical mechanical failure in Well No. 2A which serves a vital role in the City’s potable water distribution system. The failure was traced to the Well’s pump which would not start and the pump shaft would not turning, rendering the well inoperable and placing undue pressure on the remaining active wells. The pump has to be removed and repaired from the depth of 274 feet.

Given current demands and water system vulnerabilities, this well’s failure presents a significant risk to the City’s ability to maintain reliable water service and adequate fire suppression capacity.

Delays in restoration could jeopardize public health and safety.

REQUEST FOR URGENT ACTION
Pursuant to SFMC Division 6, Section 2-804, I respectfully request that you:

1. Declare this situation an "urgency", as defined by the Code.

2. Authorize the Public Works Department to proceed with direct procurement of the required services and replacement components without developing plans, specifications, or conducting a formal bid process.

3. Approve an expenditure not to exceed $25,000, with immediate contracting authority to be exercised with the selected repair vendor General Pump, based on availability and technical capability.

This action is consistent with the City Manager’s authority as Purchasing Agent under SFMC Section 2-773, and will be reported to City Council as required for purchases exceeding $25,000.

Docusign Envelope ID: 668A135C-8F3F-4BBB-9C7D-226FA6DB5B5D September 2, 2025 Special & Regular Mtg
ATTACHMENT "C"

Page 525 of 600 ends

WENDELL JOHNSON, PUBLIC WORKS DIRECTOR
Request for Urgent Repair of Well 2A Pump

Page 2 of 2 ends

NEXT STEPS
Upon your approval, Public Works will initiate urgent repairs to restore operational service at the earliest possible date. A summary of expenditures, scope of work, and vendor selection process will be documented and submitted to the Council in accordance with the urgency provisions of the SFMC.

Please let me know if you require additional information prior to issuing the authorization.

Approved:

By: Dated:

Nick Kimball, City Manager
Docusign Envelope ID: 668A135C-8F3F-4BBB-9C7D-226FA6DB5B5D 06/11/2025 | 9:05 PM EDT
September 2, 2025 Special & Regular Mtg Page 526 of 600 COMPANY NAME: General Pump Company, Inc. DATE: 6/5/2025 WELL INSPECTED: Well 2A RUN NO: One
FIELD NAME: Sylmar JOB TICKET: 25605
STATE: California TOTAL DEPTH: 488.8 ft.

WATER LEVEL: 103.7 ft.

OIL ON WATER: None AMT: 0%
WELL ADDRESS: 14060 Sayre St. OPERATOR: C.Nelson
GPS LOCATION: N34o18'17" GUIDE SET: 10.00 in
W188o26'24" CHRIS NELSON @ (909) 809-9815

DEPTH OBSERVATIONS

0.0 ft. Start survey at top of casing. PERFORATION FROM SURVEY

78.2ft Heavy spalling. Louvers 112.1 ft. to 488.8 ft.
103.7ft SWL; water clear, visibility good.
112.1ft Top of louvers; hard scale build-up.
150.1ft Louvers appear plugged.
200.0ft Material on lips of louvers.
250.0ft Nodules.
300.0ft Hard scaling on louvers. CASING SIZE FROM SURVEY 350.0ft Louvers appear to have small opening. 14.00 in 0.0 ft. to 488.8 ft. 400.0ft Louvers appear plugged.
488.8ft Fill; sounding lines. End survey.

ATTACHMENT "D" September 2, 2025 Special & Regular Mtg Page 527 of 600 September 2, 2025 Special & Regular Mtg
ATTACHMENT "E"

Page 528 of 600 ends

September 2, 2025 Special & Regular Mtg Page 529 of 600 September 2, 2025 Special & Regular Mtg Page 530 of 600 September 2, 2025 Special & Regular Mtg Page 531 of 600 September 2, 2025 Special & Regular Mtg Page 532 of 600 ATTACHMENT "F"
September 2, 2025 Special & Regular Mtg Page 533 of 600 This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 534 of 600 September 2, 2025 Special & Regular Mtg Page 535 of 600 This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 536 of 600

AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Julia Fritz, City Clerk

Date: September 2, 2025
Subject: Discussion and Consideration on Whether Resolutions Be Incorporated Into the Existing City Recognition Request Process and Details on Potential Design Options for Certificates
RECOMMENDATION:

It is recommended that the City Council provide directions on the following:
a. Whether to update the City’s Recognition Request Policy and Procedure (Attachment “A”) to include Resolutions as an additional form of recognition; and b. Whether to explore design upgrade options for proclamations and certificates, including cost considerations.

BACKGROUND:

1. On July 3, 1995, the City Council adopted the City Council Procedural Manual (“Manual”).

2. Throughout the years, in 1998, 2000, 2003, 2009, 2010, 2011, 2015, 2018, and 2019, various procedures were amended to the City Council Procedural Manual (Attachment “B”) to reflect City Council direction, such as adding policies related to the “Use of City Letterhead” and establishing a procedure for “Filling Councilmember Vacancies,” among others.

3. On May 5, 2025, the City Council adopted updates to the City Recognition Request Policy and Procedure (“Recognition Request”) (Attachment “A”) (formerly, City Awards Policy).

4. On August 4, 2025, the City Council directed staff to return with the following: (1) results received from other cities on the use of a Resolution honoring individuals for their contribution to the community, (2) update the City Council Procedure Manual as applicable, to include the final process for Recognition Request; and (3) information regarding potential design formats for printed certificates.

September 2, 2025 Special & Regular Mtg Page 537 of 600 Discussion and Consideration on Whether Resolutions Be Incorporated Into the Existing City Recognition Request Process and Details on Potential Design Options for Certificates

Page 2 of 4 ends

ANALYSIS:

The City’s Recognition Request Policy and Procedure (“Recognition Request Policy”), included as Attachment “A”, establishes the process for issuing official recognitions through Certificates of Recognition or Proclamations. On May 5, 2025, the Recognition Request Policy was updated to clarify processes and procedures, including the purpose and scope of recognitions, guidelines, request submission requirements, and types of recognitions. The update also introduced a new City Recognition Request Form (Exhibit “A” of Attachment “A”).

The City Council Procedure Manual (“Procedure Manual”), included as Attachment “B”, serves as a guide outlining the rules, policies, and practices for how the City Council conducts its business. It covers meeting procedures, the roles and responsibilities of Councilmembers and staff, decisionmaking processes, and administrative policies designed to ensure consistency, transparency, and efficiency in city governance. The Procedure Manual does not include the current Recognition Request Policy, and therefore, the Procedure Manual will be updated to include the current Recognition Request Policy at a later date.

At the August 4, 2025, City Council meeting, the City Council discussed the potential use of adopting resolutions as a form of recognition honoring individuals who have made significant contributions to the community. By consensus of the City Council, staff was directed to survey surrounding cities asking the following question: “Does your city have a Community Recognition Policy that includes adopting resolutions honoring an individual for their contributions to the community”.

The responses indicated that City Council resolutions are typically formal instruments used to express the council's position, establish policies, or address specific issues within the city. While resolutions can occasionally be used for ceremonial recognitions, such as honoring community groups or individuals, their primary function is to conduct official city business. This includes actions like approving contracts, adopting budgets, and setting administrative policies.

For ceremonial recognitions, many cities utilize other forms, such as proclamations or certificates of recognition, which are more appropriate for acknowledging individuals or organizations without the formal implications of a resolution.

In summary, while City Council resolutions can be used for recognition, they are primarily intended for official city business and policy-making activities.

Below is a list of cities that responded to the survey, along with the types of Certificates of Recognition used in their respective jurisdictions compared to San Fernando:

Municipality Method Used for Certificates of Recognition City of Agoura Proclamation/Commendation/Appreciation
City of Burbank Proclamation/Appreciation
City of Clovis Proclamation/Appreciation
September 2, 2025 Special & Regular Mtg Page 538 of 600 Discussion and Consideration on Whether Resolutions Be Incorporated Into the Existing City Recognition Request Process and Details on Potential Design Options for Certificates

Page 3 of 4 ends

City of El Monte Proclamation/Commendation
City of Fontana Proclamation/Appreciation
City of Fullerton Proclamation/Commendation/Appreciation City of Lemon Grove Proclamation/Appreciation
City of Los Angeles Commendatory Resolution
City of Malibu Proclamation/Commendation/Appreciation
City of Monterey Park Proclamation/Appreciation
City of Moorpark Proclamation/Appreciation
City of San Gabriel Proclamation/Commendation/Appreciation City of Westlake Village Proclamation/Appreciation
City of San Fernando Proclamation/Recognition/Appreciation The hierarchy of recognition is generally based on the level of formality and the significance of the contribution being recognized. Below are the general descriptions of recognitions in order of importance:
• Proclamation – The most formal type of recognition, typically issued by the Mayor or City Council to honor significant contributions, achievements, or causes of citywide importance (e.g., declaring a commemorative day or recognizing a community leader). • Commendation – A high level of recognition generally used to acknowledge notable individual or group achievements, service, or milestones, though less formal than a proclamation.
• Recognition – A broader acknowledgment used to highlight contributions or participation across a wide range of community efforts.
• Appreciation – The least formal type of recognition, generally used to express gratitude for specific assistance, support, or service provided to the City.

Based on the City’s current Recognition Request Policy, the City awards Proclamations, Recognitions, Appreciation and other forms of written recognition. In the past, the City has awarded an instance of a Certificate of Commendation to an individual in appreciation for their outstanding dedication and volunteer service towards the senior programs and the community. The Certificate of Commendation is not in the Recognition Request Policy. The Council may wish to include Certificate of Commendation into the Recognition Request Policy.

Considerations for Upgrading Design.

Distinguishing proclamations from certificates with enhanced design graphics could improve their appearance and long-term presentation value, particularly if framed or kept as permanent mementos.

However, such enhancements would also increase costs for materials (paper, ink, gold City seal stickers, folders, and, in some cases, frames) and may require additional staff time for formatting and assembly, potentially exceeding the current 30–60 minutes per certificate. These factors should be weighed against the number of certificates issued annually, budget limitations, printer compatibility, and overall efficiency.

September 2, 2025 Special & Regular Mtg Page 539 of 600 Discussion and Consideration on Whether Resolutions Be Incorporated Into the Existing City Recognition Request Process and Details on Potential Design Options for Certificates

Page 4 of 4 ends

Survey results received by other cities confirm that their jurisdiction primary use resolutions for official City business, while proclamations, commendations, recognitions, and appreciations are used as forms of community recognition.

BUDGET IMPACT:

The proposed updates have no direct budget impact and is included in the City Clerk’s Department work plan for the Fiscal Year 2025-2026 Adopted Budget. Future costs, if any would be determined based on City Council direction.

CONCLUSION:

Staff is requesting that the City Council provide directions on the following:
a. Whether to update the City’s Recognition Request Policy to include Resolutions as an additional form of recognition; and
b. Whether to explore design upgrade options for proclamations and certificates, including cost considerations.

Alternative direction may also be provided for staff to bring back to a future City Council meeting for consideration.

ATTACHMENT:

A. City Recognition Requests Policy and Procedure (including City Recognition Request Form Exhibit “A” of Attachment)
B. City Council Procedure Manual
September 2, 2025 Special & Regular Mtg Page 540 of 600 City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CMO2025-001 (5/2025) | Page 1 of 4

POLICY/PROCEDURE

SUBJECT ISSUANCE

CITY RECOGNITION REQUESTS
(FORMERLY CITY COUNCIL AWARDS PROGRAM)

ORIGINAL DATE
SEPTEMBER 7, 1993

EFFECTIVE
FEBRUARY 20, 1996

CURRENT DATE
MAY 5, 2025

EFFECTIVE
May 5, 2025
CATEGORY POLICY NO. SUPERSEDES
CITY COUNCIL/CITY MANAGER’S OFFICE CMO2025-001 N/A

MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The purpose of this policy is to establish clear guidelines for the awarding of Certificates of Recognition, Proclamations, or other forms of official written recognition by the City Council to individuals, groups, or organizations for their significant contributions to the community, achievements, or service.

SECTION II. SCOPE
This policy applies to all Certificates of Recognition, Proclamations, or other forms of official written recognition that are issued by the City Council for ceremonial or recognition purposes. It is intended to ensure consistency, fairness, and transparency in the recognition process, as well as establish administrative deadlines and procedures.

SECTION III. BACKGROUND
The City developed a “City Council Awards Program” in 1993 (revised most recently in 1996) that outlined various levels of achievement that dignitaries, civic leaders, citizens, and staff could be recognized for. The initial policy also provided descriptions for types of awards that would be suitable for each level of civic achievement.

The existing policy is no longer up to date with current City practices and therefore will be updated to recategorize award types and the administrative process necessary to provide requested awards in a timely manner. This amended policy supersedes the City Council Awards Program Policy.

SECTION IV. POLICY GUIDELINES
Eligibility:

Certificates may be awarded to:
• Residents, businesses, organizations, or groups within the City of San Fernando. • Individuals or entities whose actions or achievements have positively impacted the San Fernando community.
• Volunteers, employees, or members of the San Fernando community whose contributions merit special recognition.
• Certificates should only be awarded for outstanding achievement that merits a unique recognition.

Overuse of city recognition could lead to a diminished value of the award.

ATTACHMENT "A"
September 2, 2025 Special & Regular Mtg Page 541 of 600

Certificates may be awarded for:
• Outstanding volunteer service.
• Exceptional contributions to community welfare, public safety, or cultural enrichment. • Milestone achievements, such as anniversaries or retirements. • Significant accomplishments, such as awards, championships, or recognitions. • Any other action or contribution deemed appropriate by the City Council.

Process for Submitting a Request:

Requests for an award may be submitted by a City Councilmember, City staff, organizations and businesses located in the City of San Fernando, or San Fernando residents. Nominations must be submitted by filling out the “City Recognition Request Form (Attachment “A”)” to the City Manager’s Office (through the Executive Assistant to the City Manager) at least two (2) weeks in advance of the intended reception date. The completed form must include the following information:
• Name and contact information of the nominee(s).
• The type of award that is being requested (e.g., Certificate of Recognition, Proclamation, etc.). • A brief description of the contributions or achievements being recognized and their connection to the City of San Fernando (i.e., resident, business or service delivered in the City, etc.). • The language to be used on the certificate (two to three sentences maximum).

The City Recognition Request Form may be revised by the City Manager to make adjustments to the information above, as needed.

Approval Process:

Nominations will be reviewed by the City Manager’s Office to ensure alignment with the policy. The final decision to issue the award rests with the City Council.

SECTION V. TYPES OF RECOGNITION
The following award types will be made available through the program:
• Certificate of Recognition.
• Proclamation.
• Other forms of written recognition.

SECTION VI. ADMINISTRATIVE PROCEDURES
To provide staff with adequate time to prepare award materials, all requests must be submitted two weeks in advance of the intended reception date.

Once City Manager’s Office staff have received the nomination materials, they will process the award type and provide an official document to the City Clerk or Councilmember directly. Recognition materials may be presented on City letterhead or on special certificate print.

September 2, 2025 Special & Regular Mtg Page 542 of 600

The design of the award shall include the following:
• The City’s logo or seal;
• The name of the recipient(s);
• A brief description of the reason for the recognition; • The date of the award; and
• Signatures of the Mayor and/or members of the City Council.

SECTION VII. LOCATION FOR PRESENTATION OF CERTIFICATES AND AWARDS Certificates of Recognition, Proclamations, or other forms of official written recognition may be presented at any of the following locations:

1. At a community event, gathering, or celebration.

2. At a location associated with the recognition being awarded (i.e., at a local business, community center, historical/cultural monument).

3. At a City Commission related to the type of recognition.

4. At a Special Meeting of City Council dedicated to community recognition.

5. At a Regular City Council Meeting (note – this should only be performed when all other options are unavailable).

SECTION VIII. SIGNATURES
Approved recognition requests will include electronic signatures from all City Councilmembers, unless one of the following scenarios applies:
• The request is for an event where only one Councilmember is attending. In this instance, only the attending Councilmember’s signature will be included.
• A Councilmember requests to have their signature excluded from a particular form. • A Councilmember requests that the recognition document only include their signature when they submit their City Recognition Request Form to the City Manager’s Office.

SECTION IX. AUTHORITY
By order of City Council Motion (Resolution No. 8378), Policy adopted by the City Council on May 5, 2025.

ATTACHMENT:

A – City Recognition Request Form
September 2, 2025 Special & Regular Mtg Page 543 of 600 ŝƚǇDĂŶĂŐĞƌ͛ƐKĨĨŝĐĞ ͮ ϭϭϳDĂĐŶĞŝů^ƚƌĞĞƚ ͮ ^ĂŶ&ĞƌŶĂŶĚŽ͕ϵϭϯϰϬ ͮ ;ϴϭϴͿϴϵϴͲϭϮϬϮ ͮ &ŽƌŵηDͲϬϮϯ͘ϭ;ϬϱͬϮϬϮϱͿ ͮ WĂŐĞϭ ŽĨϭ /dz Z
K'E/d/KE Z
Yh
^d &KZD
Please submit completed request form a minimum of two weeks in advance of intended presentation date Z
Yh
^dKZ/E&KZDd/KE
ED
KZ'E/d/KEED
If applicable
Z
^^
W,KE
EK͘
D/>Z
^^
EKD/E

/E&KZDd/KE To be included in certificate
ED

^ĞĞĂƚƚĂĐŚĞĚůŝƐƚ Please provide in electronic format (email, Word, Excel, etc.)

>/'//>/dzZ/d
Z/Check only one
ZĞƐŝĚĞŶƚ
sŽůƵŶƚĞĞƌ

ŵƉůŽǇĞĞ
ƵƐŝŶĞƐƐ
KƌŐĂŶŝǌĂƚŝŽŶͬ'ƌŽƵƉ
'ŽǀĞƌŶŵĞŶƚŐĞŶĐǇ
ŝƚǇŽĨ^ĂŶ&ĞƌŶĂŶĚŽĞƉĂƌƚŵĞŶƚ
d/d>

h^/E
^^ͬKZ'E/d/KEͬ'ZKhWED

tZEWZ
^
Edd/KE/E&KZDd/KE
dzW
K&tZ
/E'Z
Yh
^d
Check only one
ĞƌƚŝĨŝĐĂƚĞŽĨZĞĐŽŐŶŝƚŝŽŶ WƌŽĐůĂŵĂƚŝŽŶ KƚŚĞƌ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ :h^d/&/d/KE&KZZ
Yh
^dCheck only one

ǆĐĞƉƚŝŽŶĂůŽŶƚƌŝďƵƚŝŽŶ;ƐͿƚŽŽŵŵƵŶŝƚǇtĞůĨĂƌĞ͕WƵďůŝĐ^ĂĨĞƚǇ͕ŽƌƵůƚƵƌĂů ŶƌŝĐŚŵĞŶƚ͘
KƵƚƐƚĂŶĚŝŶŐsŽůƵŶƚĞĞƌ^ĞƌǀŝĐĞƐ͘
DŝůĞƐƚŽŶĞĐŚŝĞǀĞŵĞŶƚ͕ƐƵĐŚĂƐŶŶŝǀĞƌƐĂƌǇŽƌZĞƚŝƌĞŵĞŶƚ ^ŝŐŶŝĨŝĐĂŶƚĐĐŽŵƉůŝƐŚŵĞŶƚ͕ƐƵĐŚĂƐǁĂƌĚ͕ŚĂŵƉŝŽŶƐŚŝƉ͕ŽƌZĞĐŽŐŶŝƚŝŽŶ KƚŚĞƌ͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ Z/
&
^Z/Wd/KEK&KEdZ/hd/KE^KZ,/
s
D
Ed^
/E'Z
K'E/

^h''
^d
>E'h'
dK
h^
/E
Zd/&/d

d
dK
WZ
^
Ed

s
Edd/d>

Z
zKhZ
Yh
^d/E'/dzKhE/>D
D
ZdKWZ
^
Edd,

Zd/&/d
;^ͿdzKhZ
s
Ed͍
zĞƐ EŽIf yes, please indicate which Councilmember: ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ /d/KE>/E&KZDd/KE
K&&/
h^
KE>zʹ KEKdtZ/d

>Ktd,/^>/E

d
Z

/s
KDD
Ed^
EXHIBIT "A"
September 2, 2025 Special & Regular Mtg Page 544 of 600

PROCEDURAL MANUAL
Adopted: July 3, 1995 Resolution No. 6434
Amended: March 16, 1998 Resolution No. 6604
August 7, 2000 Resolution No. 6743
July 21, 2003 Ordinance No. 1543
July 20, 2009 Resolution No. 7328
December 7, 2009 Resolution No. 7346
May 3, 2010 Resolution No. 7376
September 19, 2011 Resolution No. 7454
May 4, 2015 Resolution No. 7664
October 19, 2015 Resolution No. 7704
May 7, 2018 Resolution No. 7850
August 20, 2018 Resolution No. 7883
March 18, 2019 Resolution No. 7907
August 19, 2019 Resolution No. 7916
ATTACHMENT "B"
September 2, 2025 Special & Regular Mtg Page 545 of 600 ii

TABLE OF CONTENTS

1. MEETINGS........................................................................................................................... 1

1.1 Regular Meetings.................................................................................................... 1

1.2 Adjourned Meetings............................................................................................... 1

1.3 Special Meetings..................................................................................................... 2

1.4 Meeting Notices (Regular, Special and Adjourned)................................................ 2

1.5 Meetings to be Public ............................................................................................. 2

1.6 Closed Sessions - Matters of Discussion................................................................. 2

1.7 Closed Sessions Confidentiality .............................................................................. 3

1.8 Quorum; Vote Requirements ................................................................................. 3

1.9 Unexcused Absences .............................................................................................. 4

2. AGENDA PROCEDURES AND ORDER OF BUSINESS ........................................................... 4

2.1 Agenda .................................................................................................................... 4

2.2 Agenda Deadline..................................................................................................... 5

2.3 Posting of Notice and Agenda................................................................................. 6

2.4 Roll Call.................................................................................................................... 6

2.5 Approval of Agenda ................................................................................................ 6

2.6 Approval of Consent Calendar................................................................................ 7

2.7 Approval of Minutes............................................................................................... 7

2.8 Public Hearings........................................................................................................ 7

2.9 Public Hearing Items............................................................................................... 8

2.10 Non-Agenda Items.................................................................................................. 9

2.11 Adjournment........................................................................................................... 9

3. PRESIDING OFFICER............................................................................................................ 9

3.1 Presiding Officer...................................................................................................... 9

3.2 Call to Order............................................................................................................ 9

3.3 Participation of Presiding Officer.......................................................................... 10

3.4 Question or Motion to be Stated.......................................................................... 10

3.5 Signing of Documents........................................................................................... 10

3.6 Maintenance of Order .......................................................................................... 10

3.7 Duration of Meeting ............................................................................................. 10

4. RULES, DECORUM, AND ORDER ...................................................................................... 11

4.1 Points of Order...................................................................................................... 11

4.2 Decorum and Order – Councilmember ................................................................ 11

4.3 Decorum and Order – Employees......................................................................... 11

4.4 Decorum and Order – Public................................................................................. 12 September 2, 2025 Special & Regular Mtg Page 546 of 600 iii

4.5 Enforcement of Decorum ..................................................................................... 12

4.6 Personal Interest .................................................................................................. 12

4.7 Limitations of Debate............................................................................................ 12

4.8 Dissents and Protests............................................................................................ 13

4.9 Procedures in Absence of Rules............................................................................ 13

5. ADDRESSING THE CITY COUNCIL ..................................................................................... 13

5.1 Manner of Addressing the City Council ................................................................ 13

5.2 Time Limitation ..................................................................................................... 14

5.3 Addressing the City Council After Motion is Made .............................................. 14

5.4 Written Correspondence ...................................................................................... 14

6. MOTIONS .......................................................................................................................... 14

6.1 Processing of Motions........................................................................................... 14

6.2 Motions Out of Order ........................................................................................... 14

6.3 Division of Motion................................................................................................. 15

6.4 Precedence of Motions......................................................................................... 15

6.5 Motion to Adjourn (Not Debatable) ..................................................................... 15

6.6 Motion to Fix Hour of Adjournment..................................................................... 15

6.7 Motion to Table .................................................................................................... 16

6.8 Motion to Call for the Previous Question............................................................. 16

6.9 Motion to Amend.................................................................................................. 16

6.10 Motion to Continue .............................................................................................. 16

6.11 General Consent ................................................................................................... 16

7. VOTING ............................................................................................................................. 16

7.1 Voting Procedure .................................................................................................. 16

7.2 Voting.................................................................................................................... 17

7.3 Failure to Vote ...................................................................................................... 17

7.4 Reconsideration .................................................................................................... 17

8. RESOLUTIONS ................................................................................................................... 17

8.1 Resolutions Prepared in Advance......................................................................... 17

8.2 Resolutions Not Prepared in Advance .................................................................. 18

8.3 Urgency Resolutions............................................................................................. 18

9. ORDINANCES .................................................................................................................... 18

9.1 Introduction (First Reading).................................................................................. 18

9.2 Adoption (Second Reading) .................................................................................. 18

9.3 Amendment Following Introduction .................................................................... 19

9.4 Effective Date........................................................................................................ 19 September 2, 2025 Special & Regular Mtg Page 547 of 600 iv

9.5 Publishing.............................................................................................................. 19

9.6 Urgency Ordinances.............................................................................................. 19

10. MINUTES........................................................................................................................... 20

10.1 Preparation of Minutes......................................................................................... 20

10.2 Absence of City Clerk ............................................................................................ 20

11. REORGANIZATION............................................................................................................ 20

11.1 Selection of Mayor and Vice Mayor ..................................................................... 20

11.2 Selection of City Council Liaison and Delegates................................................... 21

12. COMMITTEES.................................................................................................................... 21

12.1 General.................................................................................................................. 21

12.2 Purpose ................................................................................................................. 21

12.3 Limitations on Authority ....................................................................................... 22

12.4 Applicable Laws and Regulations.......................................................................... 22

12.5 Meeting Date and Time ........................................................................................ 22

12.6 Quorum................................................................................................................. 22

12.7 Staffing .................................................................................................................. 22

12.8 Agendas................................................................................................................. 23

12.9 Report on Activities of Standing Committees....................................................... 23

13. PROCEDURE FOR FILLING CITY COUNCIL VACANCIES ..................................................... 23

14. PRIORITY GOAL SETTING MEETING ................................................................................. 24

15. OFFICIAL LETTERHEAD AND OTHER STATIONERY USE POLICIES .................................... 25

15.1 Authorized Use of Letterhead............................................................................... 25

15.2 Unauthorized Use of Official Letterhead or Other Official Stationery ................. 25

15.3 Preparation of Communications Using Official Letterhead or Other Official Stationery.............................................................................................................. 26

15.4 Counterfeit Letterhead or Stationery ................................................................... 26

15.5 Definitions............................................................................................................. 27

16. STATEMENTS OF ECONOMIC INTEREST........................................................................... 27

16.1 Form 700 Overview............................................................................................... 27

16.2 Timely Submission of Annual Statements of Economic Interest.......................... 27

16.3 Review by City Clerk and City Attorney ................................................................ 28 September 2, 2025 Special & Regular Mtg Page 548 of 600 Procedural Manual – City Council of the City of San Fernando 1

PREAMBLE
These rules are enacted pursuant to Government Code Section 36813 to provide decorum and order at City Council meetings and to promote the efficient conduct of those meetings. The rules govern the procedures of the City Council itself and the conduct of individual Councilmembers. It is also intended that the rules govern the conduct of City staff and members of the public who attend City Council meetings. In the event of a conflict between these rules of procedures and any provision of State or Federal law, including but not limited to the Ralph M. Brown Act codified at Section 54950 et seq. of the California Government Code, the State or Federal law controls.

The source for many guidelines is set forth beneath the text of the section.

Because circumstances may differ from one meeting to the next, these rules are intended as guidelines, and are not inflexible rules. Accordingly, they may be waived at any meeting, by Motion, in accordance with Robert’s Rules of Order.

1. MEETINGS

1.1 REGULAR MEETINGS
Consistent with Section 2-61 (regular meetings) of the San Fernando Municipal Code, regular meetings of the City Council of the City of San Fernando are held in the Council Chambers of the City Hall, 117 Macneil Street, San Fernando, California, on the first and third Mondays of each month at 6:00 p.m. When the day of the regular Council meeting falls on a legal holiday, the meeting will be held at the same hour on the next succeeding day that is not a holiday. The foregoing notwithstanding, the City Council will not convene for regular City Council meetings that would otherwise occur on the third Monday in December, unless the City Council, by majority vote of the body, determines in any given year that such meeting should be held. Nothing in this section shall prevent the City Council from calling any special meeting, adjourned special meeting, adjourned regular meeting or emergency meeting in the month of December that may be deemed necessary for the conduct of City business.

1.2 ADJOURNED MEETINGS
Any meeting may be adjourned to a time, place and date certain, but not beyond the next regular meeting.

September 2, 2025 Special & Regular Mtg Page 549 of 600 Procedural Manual – City Council of the City of San Fernando 2

1.3 SPECIAL MEETINGS
Special meetings may be called at any time by the Mayor or three members of the City Council by a written notice as outlined in Section 1.4 below. Only matters contained in the notice may be considered.

1.4 MEETING NOTICES (REGULAR, SPECIAL AND ADJOURNED)
Notices for regular meetings are to be posted with the regular meeting in the manner prescribed under Section 2.3 and in accordance with State law. As prescribed by Government Code Sections 54955 and 54956, notices for special meeting or meetings that have been adjourned by the City Clerk shall be delivered to each member of the City Council and to each local newspaper of general circulation and radio or television station requesting such notice in writing. The notice shall be delivered personally via electronic delivery and shall be received at least 24 hours before the time of the meeting as specified in the notice. The City Clerk shall also comply with all other noticing and posting requirements set forth under Government Code Sections 54955 and 54956 as applicable.

1.5 MEETINGS TO BE PUBLIC
All regular, adjourned, and special meetings of the City Council shall be open to the public; provided, however, the City Council may hold closed sessions for purposes outlined in the following section. (Government Code Section 54953)

1.6 CLOSED SESSIONS - MATTERS OF DISCUSSION
The City Council may hold closed sessions, from which the public may be excluded, for consideration of any item for which closed sessions are permitted by State law. The following subjects are typically conducted in closed session:
a. LICENSE/PERMIT DETERMINATION (Government Code Section 54956.7) b. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code Section 54956.9, Subdivision (a) of Section 54956.9) d. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Subdivision (b) of Section 54956.9)
e. LIABILITY CLAIMS (Government Code Section 54956.95)
f. THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957) September 2, 2025 Special & Regular Mtg Page 550 of 600 Procedural Manual – City Council of the City of San Fernando 3 g. PUBLIC EMPLOYEE APPOINTMENT (Government Code Sections 54957 and 54957.6)
i. PUBLIC EMPLOYMENT
ii. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
iii. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
iv. CONFERENCE WITH LABOR NEGOTIATOR (Government Code
Section 54957.6)
h. CASE REVIEW/PLANNING (Government Code Section 54957.8) i. REPORT INVOLVING TRADE SECRET (Sections 1461, 32106, and 32155 of the Health and Safety Code or Sections 37606 and 37624.3 of the Government Code)
j. Any other purpose specifically authorized by law.

The City Council shall publicly report at the public meeting during which the closed session is held any action taken and the roll call vote thereon, unless a late time is permitted for such report. In no case shall the report be delayed later than the next regular meeting of the City Council.

1.7 CLOSED SESSIONS CONFIDENTIALITY
All matters discussed during closed sessions shall be private and confidential.

The disclosure by any person of the topics or details of such matters is prohibited, except by the City Attorney who is designated to make any disclosures required by State law.

1.8 QUORUM; VOTE REQUIREMENTS
a. Three of the City Council’s five total members shall constitute a quorum. A quorum of the City Council shall be required for the City Council to conduct a City Council meeting and transact official business.
b. Except as otherwise provided by applicable State or federal law, if a quorum or more of the City Council’s total membership is present for a vote on an item of business, motions on such items may be approved by a simple majority of the members present and participating in the vote, excluding those members who have recused themselves from a vote. Member who abstain on a motion but who do not recuse themselves shall be counted toward the quorum.

September 2, 2025 Special & Regular Mtg Page 551 of 600 Procedural Manual – City Council of the City of San Fernando 4 c. Paragraph (b) of this Section notwithstanding, as required by Government Code Section 36936, resolutions, orders for the payment of money and ordinances shall require no less than three (3) affirmative votes of the total membership of the City Council in order to be approved. d. Paragraphs (b) and (c) of this Section notwithstanding, as required by State law, urgency ordinances and urgency interim zoning ordinances within the meaning of Government Code Sections 36937 and 65858, respectively shall require a minimum of (4) affirmative votes of the City Council’s total membership to be approved. The City Council shall comply with all other applicable supermajority approval requirements prescribed by State or federal law for certain ordinances, resolutions or motions.

1.9 UNEXCUSED ABSENCES
a. If a Councilmember, without the prior permission of the City Council, is absent from all regular meetings of the City Council for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant and shall be filled as any other vacancy, as provided by Government Code Section 36513.
b. If a Councilmember is absent without permission for two (2) consecutive regular meetings, the City Clerk shall use his or her best efforts to send a courtesy e-mail and regular mail notice to the absent Councilmember within fourteen (14) business days of the second missed regular meeting, notifying him or her of the provisions of this policy and Government Code Section 36513. The delivery of such notice is purely a courtesy extended to members of the City Council and failure of the City Clerk to deliver or timely deliver such notice shall not operate to prevent the seat of a Councilmember who has been absent without permission from all regular meetings of the City Council for 60 or more consecutive days from being declared vacant. It is the personal responsibility of each Councilmember to keep track of his or her attendances of all meetings of the City Council so to avoid vacating his or her City Council seat.
c. If a regular meeting of the City Council is cancelled or is otherwise rescheduled for any reason, the 60 consecutive unexcused absence period shall reset for all members of the City Council.

2. AGENDA PROCEDURES AND ORDER OF BUSINESS

2.1 AGENDA
The order of business of each City Council meeting shall be as contained in the Agenda prepared by the City Manager. The City Council shall follow the order of September 2, 2025 Special & Regular Mtg Page 552 of 600 Procedural Manual – City Council of the City of San Fernando 5 business as outlined in the prepared Agenda. Items may be taken out of order by the Presiding Officer or by majority consent of the City Council.

The Agenda for all regular meetings, with all background staff reports, shall be available to the public at the meeting and 72 hours in advance of the meeting (usually on Thursday of the prior week) at the City Clerk’s office.

The Agenda may be amended in accordance with State law, prior to any meeting.

2.2 AGENDA DEADLINE
a. A citizen requesting to place an item on a City Council agenda may submit a written request at any time to the City Council (or any Councilmember). The request may also be made during the public comment portion of a City Council meeting.

Items raised by the public during public comment, may be referred to staff by the City Council for follow up and possible placement on a future agenda for formal action.

A Councilmember wishing to sponsor a citizen request may place the item on an upcoming agenda under the heading “Administrative Reports.” b. When a member of the City Council wishes to have an item placed on an agenda of an upcoming City Council meeting, the following procedures shall be followed:
i. The member wishing to have an item placed on an agenda for an upcoming meeting shall provide the City Clerk with an agenda report that provides a general description of the item, the desired action and includes any other relevant written materials or information which the member would like to have considered at the meeting. The agenda report and any other supplementary material must be submitted to the City Clerk by 12:00 p.m. the Wednesday preceding the City Council meeting. Except as provided in paragraph b.ii. of this Section 2.2, all items requested to be placed on an agenda by a Councilmember shall appear on the agenda for discussion and action. No items, however, shall be placed on the agenda without an agenda report.
ii. Items that have been previously agendized, discussed and determined by action of the City Council are discouraged from being placed on the agenda for an upcoming meeting by a Councilmember unless the Councilmember can demonstrate a change of circumstances pertaining to the item or present new September 2, 2025 Special & Regular Mtg Page 553 of 600 Procedural Manual – City Council of the City of San Fernando 6 information of substantial importance that was not known at the time previous City Council action occurred. In such case, the Councilmember must follow the procedures set forth in
paragraph b.i above and include in the agenda report the reason for reconsideration of the item, i.e., changed circumstances, new information, etc., with supporting information. The item shall be tentatively placed on the agenda as a repeat item under the heading “Administrative Reports.” The repeat item, however, shall not be discussed nor acted upon by the City Council unless the repeat item is first approved for discussion as set forth in Section 2.5.

2.3 POSTING OF NOTICE AND AGENDA
Copies of the Notice and Agenda shall be delivered and posted in accordance with State law.
a. Location of Posting – Notices and Agendas shall be posted at the following locations:
i. Bulletin board at City Hall, 117 Macneil Street, San Fernando, California, 91340; and
ii. City’s website: www.sfcity.org .

2.4 ROLL CALL
A roll call of Councilmembers shall be held at the beginning of each City Council meeting by the City Clerk, who shall enter the names of those present in the minutes.

2.5 APPROVAL OF AGENDA
The agenda shall include an item entitled “Approval of Agenda” to occur immediately after “roll call.” During the “Approval of Agenda” portion of the meeting, the City Council shall determine whether to consider repeat items submitted by Councilmembers pursuant to paragraph b.2. of Section 2.2. A Councilmember may make a motion to approve the agenda as presented or make a motion to approve the agenda with the elimination of the repeat item(s) tentatively placed on the agenda under the heading “Administrative Report”. If the agenda is approved as presented, the request to consider a repeat item is deemed approved and discussion and action on that item may occur during City Council items.

September 2, 2025 Special & Regular Mtg Page 554 of 600 Procedural Manual – City Council of the City of San Fernando 7

2.6 APPROVAL OF CONSENT CALENDAR
Consent Calendar includes agenda items that are non-controversial or routine in nature, or have been previously discussed at length and there is group consensus. These items are grouped together and voted on in one motion. Any Councilmember may request that an item on the Consent Calendar be removed to be discussed and considered separately.

If the Consent Calendar includes second reading and adoption of an Ordinance, the motion to approve the Consent Calendar shall include a statement that the City Council waive full reading and adopt the ordinance by title only, unless full reading was already waived as part of the motion to approve the ordinance for first reading.

2.7 APPROVAL OF MINUTES
Unless the reading of the minutes of the previous Council meeting is requested by a majority of the City Council, such minutes may be approved without reading if the Clerk has previously furnished each Councilmember with a copy thereof.

2.8 PUBLIC HEARINGS
The following procedure for conducting public hearings should be followed:
a. The Presiding Officer shall introduce the public hearing matter by title and open the public hearing.
b. At the direction of the City Manager, the appropriate staff member presents the staff report and recommendations. The City Council may pose questions to City staff.
c. If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity address the City Council on the matter and receive questions from the City Council before proceedings are opened up for public comment. d. The Presiding Officer shall open the public comment and testimony portion of the public hearing.
e. Councilmember should refrain from interrupting or posing questions to members of the public during their allotted time to speak, however the Presiding Officer may interject if the person speaking becomes disruptive to the proceedings or otherwise fails to comply with meeting decorum rules or if the person speaking is discussing issues unrelated to the business at hand.

Councilmembers may also interject with motions to raise points of privilege (e.g., to advise that the Councilmember cannot hear the speaker or that September 2, 2025 Special & Regular Mtg Page 555 of 600 Procedural Manual – City Council of the City of San Fernando 8 there is some other condition of the proceedings that is disruptive or distracting).
f. After all members of the public have been given an opportunity to comment on the public hearing matter, the Presiding Officer will announce closing of the public comment portion of the public hearing.
g. If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity to respond to questions posed by members of the public and/or rebut or provide clarification response to comments and other assertions made by members of the public.
h. Councilmembers may the pose additional questions to City staff and/or project applicants or appellants before it begins deliberations on the matter. i. The City Council shall then deliberate on the matter until such time as the City Council is ready to entertain a motion to close the public hearing and vote on the matter.
j. If the City Council wishes to receive additional information before taking action on the matter, the City Council may move to reopen the public hearing so that the City Council may receive additional information. The City Council may also move to continue the public hearing.

2.9 PUBLIC HEARING ITEMS
The following are typical items which require the holding of a public hearing by the City Council prior to formal action:
a. Abandonment of Streets
(Amendments to Fees and Areas of Benefit)
b. Amendments to the Zoning and Ordinances which are Site Specific c. Budget Adoption
d. Conditional Use Permit Appeals
e. Franchises, Granting of
f. General Plan Amendments
g. Grant/Fund Applications When Federal/State Regulations so Mandate h. Housing and Community Development Act Funds
i. Moratorium Extensions
September 2, 2025 Special & Regular Mtg Page 556 of 600 Procedural Manual – City Council of the City of San Fernando 9 j. Thoroughfare Improvements
k. Underground Utility Districts, Establishment of
I. Vehicle Code Enforcement on Private Streets
m. Zoning Map Changes
n. Zone Variance Appeals
Other typical items may come before the City Council from time to time, for which State or Federal laws require the holding of a public hearing. In addition, the City Council may call for a public hearing for other items.

2.10 NON-AGENDA ITEMS
No matters other than those appearing on the posted agenda shall be acted upon by the City Council except in accordance with the procedures set forth in the Ralph M. Brown Act, codified at Section 54950 et seq. of the California Government Code. Any request to place a matter of business on a future agenda must be made in accordance with paragraph b of Section 2.2.

A proposal to create an Ad Hoc Committee for a matter or topic not directly related to the City Council's consideration and deliberation of an agendized action item must be agendized at a future meeting date before final action to create the Ad Hoc committee and to appoint its members can be taken.

2.11 ADJOURNMENT
To allow clarification of the record, a motion to adjourn a meeting to the next regular meeting should specify this. A motion to adjourn to an adjourned meeting shall specify the date, time and place of said adjourned meeting.

3. PRESIDING OFFICER

3.1 PRESIDING OFFICER
The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Vice Mayor shall preside. In the absence of both the Mayor and Vice Mayor, the City Council shall elect a temporary Presiding Officer to serve until the arrival of the Mayor or Vice Mayor or until adjournment.

3.2 CALL TO ORDER
The meeting of the City Council shall be called to order by the Mayor or if the Mayor is absent, the Vice Mayor. In the absence of both the Mayor and the Vice September 2, 2025 Special & Regular Mtg Page 557 of 600 Procedural Manual – City Council of the City of San Fernando 10 Mayor, the meeting shall be called to order by the City Clerk, whereupon the City Clerk shall immediately call for the selection of a temporary Presiding Officer. In the absence of a quorum of three (3) Councilmembers, the City Clerk shall call the meeting to order and declare the same adjourned to a stated day and hour.

3.3 PARTICIPATION OF PRESIDING OFFICER
The Presiding Officer is primarily responsible for the conduct of the meeting; however, may move, second and debate from the Chair, subject only to such limitations of debate as are imposed on all Councilmembers, and shall not be deprived of any of the rights and privileges of a Councilmember by reason of being the Presiding Officer.

3.4 QUESTION OR MOTION TO BE STATED
The Presiding Officer may verbally restate each question immediately prior to calling for the vote. Following the vote, the Presiding Officer (or City Clerk) shall announce whether the question was carried or defeated, and may summarize the action taken by the City Council before proceeding to the next item of business.

3.5 SIGNING OF DOCUMENTS
The Mayor shall sign ordinances, resolutions and contracts approved by the City Council. In the absence of the Mayor, the Vice Mayor shall sign all such documents as have been adopted and approved by the City Council. In the absence of the Mayor and Vice Mayor, the temporary Presiding Officer shall sign all such documents.

3.6 MAINTENANCE OF ORDER
The Presiding Officer is responsible for the maintenance of order and decorum at all time. No person shall be allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks should be addressed to the Presiding Officer.

3.7 DURATION OF MEETING
If a meeting exceeds four hours, the Presiding Officer may call for a motion to adjourn all remaining items of business to an adjourned meeting, a special meeting or to the next regular meeting. For purposes of this section, the fourhour limit is inclusive of any special meeting, adjourned regular meeting or adjourned special meeting held immediately before or after a regular meeting September 2, 2025 Special & Regular Mtg Page 558 of 600 Procedural Manual – City Council of the City of San Fernando 11

4. RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER
The Presiding Officer shall determine all Points of Order subject to the right of any Councilmember to appeal to the City Council. If an appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” in which event a majority vote shall govern and conclusively determine such question of order.

4.2 DECORUM AND ORDER – COUNCILMEMBER
a. Councilmembers shall accord the utmost courtesy to each other, to City employees, and to the general public appearing before the City Council and shall refrain at all times from derogatory remarks.
b. Every Councilmember desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine discussion to the question under debate.
c. Every Councilmember desiring to question the administrative staff should address questions to the City Manager or City Attorney who shall be entitled to either answer the inquiry directly or to designate some member of the staff for that purpose.
d. A Councilmember, once recognized, shall not be interrupted while speaking, unless called to order by the Presiding Officer, or a Point of Order is raised by another Councilmember, or the speaker chooses to yield to questions from another Councilmember.
e. If a Councilmember is called to order while speaking, he/she shall cease speaking immediately until the question of order is determined; and if ruled out of order shall remain silent or shall alter his remarks so as to comply with rules of the City Council.
f. Any Councilmember may move to require the Presiding Officer to enforce the rules. A majority of the City Council shall require enforcement of the rules if the Presiding Officer has refused.

4.3 DECORUM AND ORDER – EMPLOYEES
Members of the Administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the City Council.

The City Manager shall insure that all City employees observe such decorum. Any staff member, including the City Manager, desiring to address the City Council or members of the public shall first be recognized by the Presiding Officer. All September 2, 2025 Special & Regular Mtg Page 559 of 600 Procedural Manual – City Council of the City of San Fernando 12 remarks should be addressed to the Presiding Officer and not to any one individual Councilmember or public member.

4.4 DECORUM AND ORDER – PUBLIC
The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Public members attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.

Unrecognized remarks from the audience, clapping, stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner shall not be permitted by the Presiding Officer, who may direct the sergeant at-arms to remove such offenders from the room if they do not cease upon request by the Presiding Officer. Aggravated cases shall be prosecuted by appropriate complaint signed by the Presiding Officer.

4.5 ENFORCEMENT OF DECORUM
The Chief of Police shall be ex-officer sergeant-at-arms of the City Council.

He/she shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining decorum in the City Council Chambers.

Upon instructions from the Presiding Officer, it shall be the duty of the Chief of Police or his representative to eject any person from the City Council Chambers or place such person under arrest or both. (Robert’s Rules of Order)

4.6 PERSONAL INTEREST
No Councilmember disqualified from participation under State law or the City’s Conflict of Interest Code shall remain at the Council dais during the debate or vote on any such matter. The Councilmember shall publicly state the grounds for disqualification on the record and upon acceptance by the Presiding Officer shall leave the Council dais during the debate or vote on the issue.

4.7 LIMITATIONS OF DEBATE
No Councilmember should be allowed to speak more than once upon any one subject until every Councilmember choosing to speak has spoken. Merely asking a question, or making a suggestion, is not considered as speaking. (Robert’s Rules of Order)
September 2, 2025 Special & Regular Mtg Page 560 of 600 Procedural Manual – City Council of the City of San Fernando 13

4.8 DISSENTS AND PROTESTS
Any Councilmember shall have the right to express dissent from, or protest to, any action of the Council and request that the reason be entered into the minutes. (Robert’s Rules of Order)

4.9 PROCEDURES IN ABSENCE OF RULES
In the absence of a rule to govern a point or procedure, Robert’s Rules of Order shall govern. (Suggested League of California Cities Procedure)

5. ADDRESSING THE CITY COUNCIL

5.1 MANNER OF ADDRESSING THE CITY COUNCIL
During the public comment portion of a regular meeting, members of the public may address the City Council on agenda items before consideration or on any subject matter within the City Council’s jurisdiction.

No member of the public shall enter into any discussion without first being recognized by the Presiding Officer. (Robert’s Rules of Order). All remarks and questions shall be addressed to the Presiding Officer and not to any individual Councilmember, staff member or other person.

Any member of the public desiring to address the City Council shall present the City Clerk with a speaker’s card, stating his/her name. For purpose of staff follow up, the speaker may also provide his/her address.

Members of the public that cannot attend the meeting may submit a letter or statement to include in the record, which must be received by the City Clerk’s Office no later than 12:00 pm on the day of the meeting to be provided to City Council and made available for public review. The City Clerk will not read written comments and the member of the public must be present to address the City Council. Public comment will not be accepted via telephone or video conference, or other medium of communication.

During a public hearing, all remarks shall be limited to the subject under consideration. For a special meeting, members of the public may address the City Council concerning any item listed on the agenda before or during consideration. Unlike regular meetings, the City Council does not have to allow public comment on non-agenda matters.

September 2, 2025 Special & Regular Mtg Page 561 of 600 Procedural Manual – City Council of the City of San Fernando 14

5.2 TIME LIMITATION
Any public member addressing the City Council shall limit his address to three (3) minutes unless further time is granted by the Presiding Officer or majority of the City Council.

The Presiding Officer shall have the discretion but not the obligation to allow members of the public to comment on items appearing on the agenda under Administrative Reports and Consent Calendar sections of the agenda.

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE
After a motion has been made, no member of the public shall address the City Council without securing permission of the Presiding Officer or by a majority vote of the City Council. (Suggested League of California Cities Procedure)

5.4 WRITTEN CORRESPONDENCE
The City Manager is authorized to receive and open all mail addressed to the City Council as a whole, and give it immediate attention to the end that all administrative business, not necessarily requiring City Council action, may be disposed of between City Council meetings. Any communication requiring City Council action will be reported to the City Council at its next regular meeting together with a report and recommendation of the City Manager. The City Manager is authorized to open mail addressed to individual Councilmembers, unless specifically requested otherwise from an individual member.

6. MOTIONS

6.1 PROCESSING OF MOTIONS
When a motion is made and seconded, it may be stated by the Presiding Officer before debate. A motion may be withdrawn by the mover without the consent of the Councilmember seconding it.

6.2 MOTIONS OUT OF ORDER
The Presiding Officer, or a majority of the City Council, may at any time permit a member to introduce an ordinance, resolution or motion presently on the agenda out of the regular agenda order. (Reference Sections 2.1) (Robert’s Rules of Order)
September 2, 2025 Special & Regular Mtg Page 562 of 600 Procedural Manual – City Council of the City of San Fernando 15

6.3 DIVISION OF MOTION
If a motion contains two or more divisible propositions, the Presiding Officer may, and upon request of a Councilmember shall (unless appealed by another Councilmember), divide the same. (Robert’s Rules of Order)

6.4 PRECEDENCE OF MOTIONS
When a motion is before the City Council, no other motion shall be entertained except the following:
a. Adjourn
b. Fix Hour of Adjournment
c. Table
d. Previous Question
e. Amend
f. Postpone
(Robert’s Rules of Order).

6.5 MOTION TO ADJOURN (NOT DEBATABLE)
A motion to adjourn shall be in order at any time except as follows:
a. When repeated without intervening business or discussion, b. When made as an interruption of a Councilmember while speaking, c. When the previous question has been ordered, or
d. While a vote is being taken.

A motion to adjourn “to another time” (i.e., to an adjourned meeting) shall be undebatable and unamendable, except as to the time set. (Robert’s Rules of Order)

6.6 MOTION TO FIX HOUR OF ADJOURNMENT
A motion to specify a definite hour to which the subject meeting shall be adjourned is undebatable and unamendable, except as to the time set. (Robert’s Rules of Order)
September 2, 2025 Special & Regular Mtg Page 563 of 600 Procedural Manual – City Council of the City of San Fernando 16

6.7 MOTION TO TABLE
A motion to table shall be used to temporarily bypass the subject and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be “taken from the table” at any time prior to the end of the next meeting. (Robert’s Rules of Order)

6.8 MOTION TO CALL FOR THE PREVIOUS QUESTION
Such a motion shall be used to close debate on the main motion and shall be undebatable. If the motion fails, debate shall be reopened if the motion passes, a vote shall be taken on the main motion. (Robert’s Rules of Order)

6.9 MOTION TO AMEND
A motion to amend shall be debatable only as to the amendment. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject shall be acceptable and voted first, then the main motion as amended. (Robert’s Rules of Order)

6.10 MOTION TO CONTINUE
Motions to continue to a definite time shall be amendable and debatable as to suitability of postponement and time set for postponement. (Robert’s Rules of Order)

6.11 GENERAL CONSENT
Unless otherwise required as noted in Section 7.2, the City Council may by general, unanimous or silent consent do business with less regard for formal motions. Where there appears to be no objection, the formality of voting can be avoided by the Presiding Officer asking if there is any objection by any Councilmember to the proposed action, and, if there is none, the Presiding Officer shall announce the result. The action thus taken is by general consent of the City Council. (Robert’s Rules of Order)

7. VOTING

7.1 VOTING PROCEDURE
Motions shall be adopted by voice vote, roll call vote or by the general consent/“no objection” method, as described in Section 6.11. The results of the vote shall be entered in full in the minutes.

September 2, 2025 Special & Regular Mtg Page 564 of 600 Procedural Manual – City Council of the City of San Fernando 17 The order of a roll call vote shall be designated by the City Clerk, with the Mayor voting last.

Except as otherwise provided herein, the “no objection” method for expediting lengthy agendas may be used unless any Councilmember requests a voice or roll call vote. The approval of the motion in the minutes shall be reflected as a “no objection” vote or that the motion “carried unanimously”. (Robert’s Rules of Order)
Roll call votes shall be taken on all ordinances, resolutions, or orders for the payment of money unless the vote is unanimous.

Motions requiring a 4/5ths affirmative vote shall be announced by City staff prior to City Council consideration of the motion.

7.2 VOTING
Every ordinance, resolution or order for the payment of money requires three affirmative votes (with the exception of urgency ordinances, which require four affirmative votes). Any member may change his vote on any item before the next order of business. The votes shall be lost motions and may be reconsidered. (Robert’s Rules of Order)

7.3 FAILURE TO VOTE
Every Councilmember should vote unless disqualified for cause. Abstentions shall not be counted as a vote.

7.4 RECONSIDERATION
Any member who voted with the majority may move a reconsideration of any action at the same meeting. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the City Council. (Robert’s Rules of Order)

8. RESOLUTIONS

8.1 RESOLUTIONS PREPARED IN ADVANCE
Where a resolution has been prepared in advance, the procedure shall be:
staff/City Council report (if needed), discussion (if needed), motion, second, City Council votes, and results declared. All resolutions shall be read in full, unless the full reading is waived by unanimous consent of the City Council. Items of the Consent Calendar are automatically deemed to have the full reading waived by common consent. (Suggested League of California Cities Procedure) September 2, 2025 Special & Regular Mtg Page 565 of 600 Procedural Manual – City Council of the City of San Fernando 18

8.2 RESOLUTIONS NOT PREPARED IN ADVANCE
Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Attorney or City Manager to prepare a resolution for presentation at the next City Council meeting. (Suggested League of California Cities Procedure)

8.3 URGENCY RESOLUTIONS
In matters of urgency, a resolution may be presented verbally in motion form together with specific instructions for written preparation for later execution.

After the resolution has been verbally stated, the voting procedure for resolutions prepared in advance as stated in Section 8.1 shall be followed.

Urgency resolutions shall be avoided except when absolutely necessary and shall be avoided entirely when resolutions are required by law or in improvements acts, zoning matters and force account work on public project. (Suggested League of California Cities Procedure)

9. ORDINANCES

9.1 INTRODUCTION (FIRST READING)
At the time of introduction, an ordinance shall be read in full, unless, after reading the title, reading is waived by unanimous consent of the City Council.

The procedure for introduction of an ordinance shall be: reading of the title by the Presiding Officer or City staff member, motion to introduce first reading, second, discussion (if needed), City Council votes, and results declared. (Suggested League of California Cities Procedure)

9.2 ADOPTION (SECOND READING)
With the sole exception of ordinances which take effect immediately (as outlined in the following sections), no ordinance shall be adopted by the City Council on the day of introduction, nor within five days thereafter, nor at any time other than a regular or adjourned meeting.

If the Ordinance was unanimously approved at the time of introduction, adoption (second reading) of the ordinance may be placed on the Consent Calendar with the recommendation that City Council waive full reading of the ordinance and adopt by title only. If it was not unanimously approved at the time of introduction, the ordinance shall be read in full unless, after reading the title, the full reading is waived by unanimous consent of City Council. Unless approved on the Consent Calendar, the procedure for adoption of an ordinance shall be:
reading of the title by the Presiding Officer or City staff member, motion to pass, September 2, 2025 Special & Regular Mtg Page 566 of 600 Procedural Manual – City Council of the City of San Fernando 19 second reading and adoption of ordinance second, discussion, vote and result declared. (Suggested League of California Cities Procedure)

9.3 AMENDMENT FOLLOWING INTRODUCTION
In the event that an ordinance is altered after its introduction, a motion for an amended introduction shall be required. The ordinance shall not be considered for adoption until five days thereafter and not at any meeting other than a regular or adjourned meeting. The correction of typographical or clerical errors shall not constitute making an alteration within the meaning of this Section.

9.4 EFFECTIVE DATE
All ordinances, except as listed below, shall become effective 30 days after adoption, or upon such later date as may be designated in the ordinance. The following ordinances shall become effective immediately upon adoption:
a. Urgency Ordinances;
b. Ordinances calling, or otherwise relating to, an election; c. Ordinances relating to street improvement proceedings; d. Ordinances relating to taxes for the usual and current expenses of the City; or
e. Ordinances covered by particular provisions of law prescribing the manner of their passage and adoption.

9.5 PUBLISHING
It shall be the duty of the City Clerk to cause each ordinance to be published within 15 days after adoption with the names of those Councilmembers voting for and against the ordinance.

9.6 URGENCY ORDINANCES
Any ordinance declared by the City Council to be necessary as an urgency measure for preserving the public peace, health or safety, and containing a statement of the reasons for its urgency, may be introduced and adopted at the same meeting. Such Ordinance must be passed by a least four affirmative votes.

September 2, 2025 Special & Regular Mtg Page 567 of 600 Procedural Manual – City Council of the City of San Fernando 20

10. MINUTES

10.1 PREPARATION OF MINUTES
It is the City Clerk’s responsibility to maintain the record (minutes) of City Council meetings. Minutes shall be approved by the City Council, to lend further weight to the accuracy and completeness of the record. The City Clerk shall have exclusive responsibility for preparation of the minutes and any directions for changes to conform with fact shall be made by action of the City Council.

The City Clerk shall keep “Action Minutes” in order to maintain a full and true record of all proceedings of the City Council. The minutes shall consist of a clear and concise statement of each and every City Council action including the motions made and the vote thereon. Reasons for making motions or voting, City Council debate and audience reaction are generally not included in the minutes.

Such items may be included if considered to be particularly relevant or otherwise necessary by the City Clerk.

10.2 ABSENCE OF CITY CLERK
If the City Clerk is absent from a City Council meeting, the Deputy City Clerk shall act. If there is none, the Mayor shall appoint one of the Councilmembers as City Clerk Pro Tem. (Government Code Section 36804)

11. REORGANIZATION

11.1 SELECTION OF MAYOR AND VICE MAYOR
Pursuant to Government Code Section 36801 “The City Council shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Elections Code Sections 10262 and 10263 and, following the declaration of the election results and the installation of elected officials, choose one of its members as Mayor and one of its members as Mayor Pro Tempore.” The terms of office of the Mayor of the City Council and Vice Mayor shall be for one year, or until their successors have been chosen. In those years in which a general municipal election is not held, the City Council shall choose a Mayor of the City Council and Vice Mayor at the first regular meeting in December. Nothing herein shall be deemed or construed to prohibit any person from serving any number of consecutive one-year terms in any office in this City.

The following procedure shall be used:

Election of Mayor:

September 2, 2025 Special & Regular Mtg Page 568 of 600 Procedural Manual – City Council of the City of San Fernando 21 a. City Clerk opens the nominations for the position of Mayor b. Nomination(s) is/are made for Mayor, and seconded
c. Hearing no objections, motion to close nominations
d. City Clerk conducts a roll call vote and each Councilmember announces their vote for Mayor until a Mayor is elected by majority vote e. City Clerk announces the results
Election of Vice Mayor: (City Clerk to follow steps a-e above)

11.2 SELECTION OF CITY COUNCIL LIAISONS AND DELEGATES
After the procedure prescribed in Section 11.1 has been completed, the Mayor, with the consent of a majority of the City Council, may appoint new City Council liaisons/delegates to the various City Committees and Commissions, or as liaison/delegate to any other organization as may be appropriate. Nothing in this Section would prohibit the Mayor, with approval of a majority of the City Council from making changes or other appointments during any other time.

12. COMMITTEES

12.1 GENERAL
The Mayor may, subject to concurrence of a majority of the City Council: (a) designate standing and ad hoc committees (collectively “Committee”); and (b) make appointments to all committees.

Each standing committee shall consist of two (2) Councilmembers. An ad hoc committee may consist of either one or two Councilmembers.

12.2 PURPOSE
The primary purpose of each Committee is to provide a forum for the thorough vetting of matters within the committee’s subject matter jurisdiction, before they are presented to the City Council. A secondary purpose is to provide guidance to City staff on matters within the committee’s subject matter jurisdiction, enabling staff to obtain interim guidance as they develop and refine matters for presentation to the City Council. The objective is to eliminate, to the extent possible, those situations where the City Council is forced to deal with large and difficult issues at their meetings without any prior formal discussion or analytical input to guide staff’s work product.

Ad hoc committees shall have a clear and definite scope and will be dissolved upon completion of the scope, unless otherwise extended by the City Council with a new scope. Ad hoc committees are less formal than standing committees and are therefore not subject to the requirements of the Ralph M. Brown Act.

September 2, 2025 Special & Regular Mtg Page 569 of 600 Procedural Manual – City Council of the City of San Fernando 22

12.3 LIMITATIONS ON AUTHORITY
No committee may approve a contract or expenditure of funds.

No committee may provide any direction to City staff, the City Attorney, or consultants engaged by the City, except that a City Council standing committee may provide such direction at a duly noticed meeting of a standing committee, where such direction concerns a matter that is within the subject matter jurisdiction of the standing committee, such direction does not conflict with the policies or direction established by the City Council, and where such direction will not result in an expenditure of resources in excess of the applicable amounts allocated in the approved annual budget.

12.4 APPLICABLE LAWS AND REGULATIONS
All City Council standing committees shall comply with the requirements of the Ralph M. Brown Act. All City Council standing committees shall comply with the procedures set forth in Sections 1 through 5, inclusive, of this Procedural Manual, to the extent reasonably practicable. In the event of any conflicts between the provisions of Sections 1 through 5 and the provisions of this Section 12, the latter shall control.

12.5 MEETING DATE AND TIME
By agreement of both members, each standing committee shall establish a time and place for regular meetings, as required by the Ralph M. Brown Act. In order to minimize the extra demands on City staff, and to maximize public participation, each standing committee shall, to the maximum extent possible, conduct its business at the regularly scheduled meeting.

12.6 QUORUM
Only one member of a committee must be present in order to establish a quorum. The scheduling of meetings so as to facilitate the participation of both members of a two-person committee is strongly encouraged.

12.7 STAFFING
The City Manager shall appoint a staff member to be the primary staff liaison for each standing committee. The designated staff liaison shall coordinate all meetings of the standing committee, ensure that each meeting is recorded via audio-tape and cause the recorded audio-tape(s) to be delivered to the City Clerk upon completion of the meeting. The recorded audio-tape(s) shall be retained by the City Clerk for the same period as recorded audiotapes of City Council meetings. The designated staff liaison shall work with the City Manager to ensure that the appropriate staff member(s) attend the meetings of the standing September 2, 2025 Special & Regular Mtg Page 570 of 600 Procedural Manual – City Council of the City of San Fernando 23 committee, and that the direction provided by the standing committee is carried out.

12.8 AGENDAS
The agenda for all regular meetings of a standing committee, with all background staff reports, shall be available to the public at the meeting and 72 hours in advance of the regular meeting (24 hours in advance of a special meeting) at the City Clerk’s office. The Agenda may be amended in accordance with State law, prior to any meeting.

When the City Council desires to have an item placed on an agenda for an upcoming meeting of a standing committee, the City Council shall provide the designated staff liaison with that directive at a meeting of the City Council. At that time, the City Council may also charge the designated staff liaison with the responsibly for conducting preliminary research and collecting/preparing any written materials that may aid the Committee in its discussion of the matter.

12.9 REPORT ON ACTIVITIES OF STANDING COMMITTEES
The agendas for City Council meetings shall include a section entitled Standing Committee Updates. The Committee Chair is responsible for making a brief report on the activities of the committee to the full City Council. If there is nothing to report, then “Nothing to Report” is an acceptable comment.

All written materials presented to a standing committee are public records, and shall be maintained as directed by the City Clerk.

13. PROCEDURE FOR FILLING CITY COUNCIL VACANCIES

13.1 If a vacancy occurs to any City Council seat, the vacancy may be filled by appointment or by special election in compliance with Government Code Section 36512(b). The filling of vacancies by appointment shall be subject to the restrictions of Government Code section 36512(d)(1) which prohibits the filling of a vacancy by appointment if the appointment would result in a majority of the members serving on the City Council being appointees.

13.2 If the City Council elects to fill a vacancy to a City Council seat by appointment, any appointment shall be made in subject to the following procedures:
a. At a regular or special meeting of the City Council, the City Council shall direct the City Clerk to make an application available, at the earliest possible date and time, for individuals interested in being appointed to the vacant City Council seat, and establish a reasonable due date for the applications.

September 2, 2025 Special & Regular Mtg Page 571 of 600 Procedural Manual – City Council of the City of San Fernando 24 b. At a regular or special meeting of the City Council, the City Council will allow all applicants to address the City Council for the purpose of stating their experience and qualifications for being granted the appointment. The City Council shall determine the uniform amount of time candidates will receive to address the City Council.
c. Following the presentations by potential appointees, the City Council will receive comment from interested members of the public.
d. Following public comment, the City Council may commence deliberation on one of the following options:
i. Make an appointment to fill the vacant City Council position and direct the City Clerk to administer the Oath of Office; or ii. Defer making an appointment until Councilmembers have had additional time to consider the applicants, and a further opportunity should they wish to interview the finalists one-onone. e. As provided under Government Code Section 36512, if the City Council does not fill the vacancy by appointment within 60 days from the date of the vacancy or fails to call an election within 60 days from the date of the vacancy, the vacant seat shall automatically be filled by election as provided under Government Code section 36512 and other applicable laws.

14. PRIORITY GOAL SETTING MEETING

14.1 The City Council shall hold a special study session every year during the budget process to set priorities and goals for the subsequent fiscal year. The purpose of setting goals and priorities is to provide the City Manager with guidance for allocating funds in the City Manager’s Proposed Budget. a. City Council goals articulate city-wide long-term strategic goals and objectives that the organization strives to achieve over the next three to five years. Goals tend to remain relatively stable overtime. b. Priorities are specific short-term items that are reasonably achievable in the upcoming fiscal year. Priorities typically fit within city-wide goals but provide more specific focus for the upcoming fiscal year.

14.2 When setting goals and priorities, City Council shall take into consideration staff resources available to accomplish said goals and priorities. The goals and priorities should be reviewed semi-annually (i.e., twice a year) with the City Manager and updated to reflect goals and priorities that are reasonably September 2, 2025 Special & Regular Mtg Page 572 of 600 Procedural Manual – City Council of the City of San Fernando 25 attainable given limited staff resources.

15. OFFICIAL LETTERHEAD AND OTHER STATIONERY USE POLICIES

15.1 AUTHORIZED USE OF LETTERHEAD
Official City letterhead or any other official Stationery of the City must be used with care to avoid misunderstandings, including but not limited to, misrepresentations of official City Council-approved policies or actions. When authorized or otherwise directed by a majority of the City Council at a duly noticed meeting of the City Council, official City letterhead and/or other official Stationery may be used by members of the City Council to communicate official City Council-approved action or policy. Without the prior approval of the City Council but subject to the restrictions and requirements of this Section below and Section 15.3, an individual Councilmember may use official City letterhead and/or other official Stationary for the following purposes, provided the Councilmember makes clear in the correspondence that he or she is communicating in his or her individual capacity and not on behalf of the City or the City Council as a body: (i) to acknowledge the receipt of communications submitted to the Councilmember by members of the public; (ii) to offer simple congratulations or appreciation to members of the public for their civic involvement or personal achievements which reflect positively on the San Fernando community; (iii) to offer simple condolences and/or best wishes to members of the public who have endured personal hardship or loss; (iv) to respond to inquires by members of the public seeking publicly available and nonprivileged information about City programs or services; or (v) to request information from other public agencies or non-City organizations; or (vi) to express personal support for legislation or other public policies or initiatives, provide it is made clear by the Councilmember that the Councilmember is expressing such support in his or her individual capacity and not on behalf of the City Council as a body.

15.2 UNAUTHORIZED USE OF OFFICIAL LETTERHEAD OR OTHER OFFICIAL STATIONERY In addition to any other prohibition set forth under this Chapter, elsewhere in this Manual, under the San Fernando Municipal Code or State law or Federal law, no member of the City Council communicating with any other person or entity through the medium of official City letterhead or other official Stationery of the City, may represent that he or she is communicating or otherwise acting in a representative capacity for the City Council or the City or communicating a position or opinion in the name of the City Council or the City unless the City Council has been expressly authorized to do so by a majority of the City Council at a duly noticed meeting of the City Council. The City Council reserves the right to request that any communications using City letterhead or other City September 2, 2025 Special & Regular Mtg Page 573 of 600 Procedural Manual – City Council of the City of San Fernando 26 Stationery which are issued in the name of the City Council or the City must be reviewed and vetted by the City Council as a body at a duly noticed meeting of the City Council before the communication is disseminated. Under no circumstances may City letterhead or other official Stationary be used in any manner that (i) would constitute a violation of Government Code Section 8314, Government Code Section 82041.5 or any other applicable statute or regulation governing the use of public resources; or (ii) that discloses confidential or privileged information that a Councilmember has acquired in his or her official capacity as a member of the City Council where such disclosure may only be made with the consent of the City Council acting as a body and such consent has not been formally granted by the City Council acting as body.

15.3 PREPARATION OF COMMUNICATIONS USING OFFICIAL LETTERHEAD OR OTHER

OFFICIAL STATIONERY
It shall be the official policy of the City to have all City Councilmember communications using official City letterhead or other official Stationery prepared by secretarial staff of the City Manager’s office, with prior verbal or written notice by the requesting Councilmember to the City Manager. City secretarial staff may not commence the drafting of such communications until the City Manager has confirmed either verbally or in writing that the City Manager has been notified of a Councilmember’s request to communicate using official City letterhead or other official Stationery of the City. The City Manager reserves the right to review all such communications before they are disseminated to verify compliance with these policies and the City Manager further reserves the right to seek input and direction from the City Council at a duly noticed meeting of the City Council before authorizing staff to disseminate any such communications. Councilmembers shall not receive personalized official letterhead or Stationery nor shall Councilmembers be entitled to maintain their own stock of letterhead or Stationery or maintain electronic templates of such Stationery. The rights and duties of the City Manager under this Chapter shall be delegated to the person who has been formally designated by the City Manager or a majority of the City Council to act in place of the City Manager during any period time in which the City Manager is on vacation, on extended leave or is otherwise physically unable to discharge his or her duties at the time the request is made.

15.4 COUNTERFEIT LETTERHEAD OR STATIONERY
Except as may otherwise be allowed under City Council Resolution No. 6904 approved May 5, 2003, no member of the City Council may affix the City seal or any other City logo on any personal letterhead, Stationery or any other written document, whether or not such letterhead, Stationery or document is transmitted in paper form or electronically. All such written communications September 2, 2025 Special & Regular Mtg Page 574 of 600 Procedural Manual – City Council of the City of San Fernando 27 improperly bearing the City seal or any other City logo shall be deemed unauthorized and counterfeit.

15.5 DEFINITIONS
a. “City seal” shall have the same meaning as set
forth under Section 1-13 of the San Fernando
Municipal Code as the same may be amended
from time to time. The City seal as described
under Section 1-13 appears as follows:
b. “City logo(s)” shall mean and include all logos
or designs used for purposes of symbolically
representing the authority of the City of San
Fernando and the capacity of its officers,
employees and agents as representatives of the
City of San Fernando. City logos include, but are
not limited to this image:

16. STATEMENTS OF ECONOMIC INTEREST

16.1 FORM 700 OVERVIEW
One of the main laws designed to prevent self-dealing in governmental decisionmaking is the Political Reform Act of 1974 (the PRA). The PRA is codified under the California Government Code. The PRA requires that most state and local government officials disclose their personal income and assets, as well as disqualify themselves from participating in certain governmental decisions that may impact their personal economic interests. As required under the PRA, local elected officials must annually disclose their economic interests through a form referred to as the Form 700 – Statement of Economic Interests (the Form 700).

The Form 700 is filed annually with the City Clerk. Any member of the public is permitted to inspect and copy a Form 700 during normal business hours.

Members of the City Council and the Planning and Preservation Commission shall be mindful of PRA requirements to complete an annual Form 700 and to complete the same upon assuming and departing from public office also as required under the PRA.

16.2 TIMELY SUBMISSION OF ANNUAL STATEMENTS OF ECONOMIC INTEREST The City Clerk notifies those required to file a Form 700 of the precise filing deadline. Under State law, annual Form 700’s are due by or before April 1st of September 2, 2025 Special & Regular Mtg Page 575 of 600 Procedural Manual – City Council of the City of San Fernando 28 each year or such other date as the Fair Political Practices Commission may prescribe by regulation for local elected officials. The Form 700 must also be filed within thirty (30) days of assuming or leaving office. Irrespective of notice provided by the City Clerk or any other City official or employee, it is the individual responsibility of each member of each City Council and each member of the Planning and Preservation Commission to keep themselves aware of filing deadlines and to file a Form 700 by or before the prescribed deadline.

16.3 REVIEW BY CITY CLERK AND CITY ATTORNEY
The City Clerk, as the City’s filing officer for the submission of Form 700’s, shall perform those duties set forth under Government Code Section 81010 and such other tasks, duties and responsibilities as may be prescribed by the Fair Political Practices Commission. Upon request made by a City Councilmember or member of the Planning and Preservation Commission, the City Attorney shall also conduct a facial review of the requesting filer’s Form 700. The City Attorney shall be given a minimum of ten (10) calendar days to complete its review. A facial review consists of reviewing statements for the following items: (a) the cover sheet includes the name and address of the filer, the period covered and the type of statement; (b) the summary page is completed and the required schedules are attached; (c) all information is legible and readable reproductions of the statement can be made; and (d) the verification is complete. Neither the City Clerk nor the City Attorney are responsible for verifying the truth of representations made by a filer in their Form 700 nor are they under any duty to perform any sort of investigation or inquiry as to the truth or accuracy of such representations or whether a filer has fully identified all disclosable interests.

The filer shall be solely and exclusively responsible for any errors or omissions in the filer’s Form 700, notwithstanding review by the City Clerk or the City Attorney.

September 2, 2025 Special & Regular Mtg Page 576 of 600 September 2, 2025 Special & Regular Mtg Page 577 of 600 This Page
Intentionally
Left Blank
September 2, 2025 Special & Regular Mtg Page 578 of 600

AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Julio Salcedo, Director of Recreation & Community Services Date: September 2, 2025
Subject: Discussion and Consideration Regarding an Update on Exploring Facility Options for Collaboration with the Mexican Consulate to Host “Consulate on Wheels Program” Event
RECOMMENDATION:

It is recommended that the City Council:
a. Receive and discuss an update on collaboration with the Mexican Consulate on providing Consulate on Wheels services in San Fernando; and
b. Provide direction on the selection of a facility to host the Mexican Consulate’s “Consulate on Wheels” Services in October 2025, including consideration of the San Fernando Aquatic Center conference room or the San Fernando Recreation Park Multi-Purpose Room.

BACKGROUND:

1. On June 2, 2025, the City Council approved the creation and delivery of a letter to the Mexican Consulate to establish communication and explore opportunities for collaboration.

2. On June 30, 2025, a letter addressed to Consul General Carlos Gonzalez and signed by the City Council was sent via email.

3. On July 25, 2025, staff received a response from the Mexican Consulate informing the City of facility and parking requirements that are essential in order to bring their services into San Fernando.

4. On August 18, 2025, staff presented the City Council a report on the response received from the Mexican Consulate in regards to the Consulate on Wheels Program. Staff was provided direction for next steps.

September 2, 2025 Special & Regular Mtg Page 579 of 600 Discussion and Consideration Regarding an Update on Exploring Facility Options for Collaboration with the Mexican Consulate to Host “Consulate on Wheels Program” Event

Page 2 of 3 ends

San Fernando City CouncilSeptember 2, 2025

San Fernando City Council
September 2, 2025