San Fernando City Council
April 6, 2026

4/2025
PSA – Deliverables
or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

1.2 PROSECUTION OF WORK:

A. Time is of the essence for this Agreement and each and every provision contained herein. The Work shall be commenced within [default number is three (3)] calendar days of CITY’s issuance of a written notice to proceed (“Notice to Proceed”). CONSULTANT shall complete the various tasks identified in the Scope of Work within the timeframes set forth in the Scope of Work and shall complete all of the Work by or before May 31, 2025 (the “Completion Date”). CONSULTANT may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY.

The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONSULTANT in order to complete the Work; (ii) how much additional time CONSULTANT requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONSULTANT, including, if applicable, identification of any tasks that must be completed by CITY as prerequisite to CONSULTANT being able to complete any other service or task; and (iv) what proactive steps CONSULTANT has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONSULTANT to alert CITY of the need to provide information or complete certain tasks to be performed by CITY. CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 169 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.3 COMPENSATION: CONSULTANT shall perform the Work in accordance with the “INSERT TITLE OF COMPENSATION DOCUMENT” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, may not exceed the aggregate sum INSERT WRITTEN AMOUNT ($ INSERT NUMBER) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-toExceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.4 PAYMENT OF COMPENSATION: The Not-to-Exceed Sum will be paid to CONSULTANT in monthly increments as the Work are completed. Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.5 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.6 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 170 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates Insert City Representative (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement. CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Insert Consultant Representative to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. Consultant Representative or Consultant Representative’s designee will supervise and direct the performance of the Work, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF WORK; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Work skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 171 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Work under the standard of care as articulated under section 2.4(A).

2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 172 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: Insert Name(s) And Title(s).

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services and tasks does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control.

CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by CITY, including but not limited CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 173 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before commencing the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 174 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

E. Cyber Security: Cyber Security coverage to include technology/professional liability insurance, intellectual property infringement, and data protection liability insurance. CONSULTANT shall procure and maintain coverage for cyber liabilities and financial loss resulting or arising from acts, errors, or omissions, in connection with data maintenance, hosting, software development and other information technology services provided under this agreement. Coverage shall include protection for liability arising from: intellectual property infringement arising out of software and/or content (excluding patent infringement and misappropriation of trade secrets); breaches of security; violation or infringement of any right, privacy, breach of federal, state, or foreign security and/or privacy laws or regulations including; data theft, damage, destruction, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential corporate information, CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 175 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on a third party. The minimum limits shall be three million dollars ($3,000,000) for each and every claim and in the aggregate.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before commencing the Work, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 176 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “ City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 177 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

V.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 178 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 179 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 180 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
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E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 181 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
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VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 182 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
CONSULTANT: CITY:

Consultant Name
Consultant Address
Attn: Consultant Contact Name
Phone: Phone Number
City of San Fernando
City Department
City Address
Attn: Department Director
Phone: City Phone Number
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyeight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 183 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
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C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 184 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date for completing the Work may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services and tasks for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The CITY Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 185 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

4/2025
PSA – Deliverables
modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 186 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: CONSULTANT NAME:

By: By:

Nick Kimball, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, Assistant City Attorney
Date:

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 187 of 502

CITY OF SAN FERNANDO CITY OF SAN FERNANDO
Solid Waste Management
Consulting Services
March 3, 2026
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 188 of 502

1. Cover Letter page 1

2. Proposal Summary
page 3

3. Profile of the Proposing Firm
page 5

4. Qualifications of the Firm
page 6

5. Work Plan
page 11

6. Proposed Staffing
page 21

7. Proposal Costs Sheet and Rates
page 31

TABLE OF CONTENTS TABLE OF CONTENTS
City of San Fernando | Solid Waste Management Consulting Services TOC CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 189 of 502
1 March 3, 2026
Mr. Will Pettener
Assistant to the City Manager
City of San Fernando
117 Macneil Street, San Fernando, CA 91340
submitted via email: [email protected]
SUBJECT: Solid Waste Management Consulting Services - R3 Proposal Dear Mr. Pettener,
R3 Consulting Group, Inc. (R3) is pleased to submit the attached proposal to the City of San Fernando (City) for Solid Waste Management Consulting Services.

Since the 2013 award of the City’s collection service agreement to Republic Services, Inc. (dba Consolidated Disposal Services) – a process supported by R3 – California’s regulatory landscape has evolved significantly.

Passage of Assembly Bills (ABs) 341 and 1826, and Senate Bill (SB) 1383 has accelerated hauler diversion requirements and local oversight responsibilities. With over 23 years of experience specializing in the procurement and negotiation of solid waste collection contracts for municipal agencies, R3 has successfully supported numerous jurisdictions statewide, including the City, in implementing effective solid waste collection programs. R3 is recognized as leaders at the forefront of SB 1383 implementation solutions for local governments and communities throughout California, and helping those agencies transform regulatory mandates into efficient, sustainable programs that deliver long-term community value.

For the City, this means access to proven strategies and tested best practices already implemented successfully across California. Our team combines technical expertise with hands-on negotiation and procurement experience to minimize unnecessary costs, streamline compliance efforts, and position jurisdictions for future service. We are committed to providing high-value outcomes at a reasonable project cost, while tailoring our approach to the City’s specific priorities and goals. We are collaborative partners, committed to delivering outcomes that satisfy legislative requirements, and create lasting value for the community.

R3 most recently led or supported competitive procurements for solid waste services for the Cities of Eastvale, El Cajon, Norco, Los Angeles, Rosemead, Pomona, San Juan Capistrano, and Santa Clarita; provided transition support for commercial non-exclusive systems in the Cities of Glendale and Westlake Village; and conducted or are conducting sole-source negotiations for the southern California Cities of Banning, Beaumont, Carson, Rolling Hills Estates, Santa Barbara, Tustin, Temple City, and Westlake Village.

We are also currently managing competitive RFP processes for the City of West Sacramento and Town of Windsor.

1. COVER LETTER
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 190 of 502
17875 Von Karman Ave., Suite 150, Irvine, CA 92614 | p 916.782.7821 | f 916.782.7824 | www.r3cgi.com 2 Project Team
Carrie Baxter, Principal, will serve as Project Lead and primary point of contact for the City. Throughout this engagement Carrie will be supported by Rose Radford, Scott Hanin, Principals, Peggy Paulsen, Director, Claire Wilson, Sr. Managing Consultant, Jordan Lane, Managing Consultant, Maryann Hulsman, Sr.

Consultant, and Gauvri Nathwani, Consultant. Our team can also draw on additional staff, as needed.

R3 will be available to attend the City Council meeting in person on Monday, March 16, 2026, to provide a presentation in support of Council consideration and potential approval of the professional services agreement for the work plan outlined below, at the request of City staff. * * * * *
Thank you for this opportunity to be of service to the City. If you have any questions regarding our proposal or need additional information, please feel free to contact us.

Sincerely,
Carrie Baxter | Principal
R3 Consulting Group, Inc.
916.878.7413 | [email protected]
Solid Waste Planning
Procurements / Negotiations
Financial Studies / Rate Reviews
Compliance Planning / Implementation
Operational / Performance Reviews
Solid Waste Planning
Procurements / Negotiations
Financial Studies / Rate Reviews
Compliance Planning / Implementation
Operational / Performance Reviews
Solid Waste Planning
Procurements / Negotiations
Financial Studies / Rate Reviews
Compliance Planning / Implementation
Operational / Performance Reviews
Solid Waste PlanningSolid Waste Planning
R3 Firm Experience Legend
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 191 of 502
City of San Fernando | Solid Waste Management Consulting Services 3

2. PROPOSAL SUMMARY
Background
The City of San Fernando (City) is approaching a pivotal point as its current exclusive solid waste services agreement expires on February 14, 2027. Through this competitive Request for Proposals (RFP) process, the City has the opportunity to define the next decade of solid waste and recycling services by incorporating modern collection technologies, establishing robust performance standards, and implementing a rate structure that incentivizes waste diversion, supports state-mandated compliance programs, and protects ratepayers. To achieve these objectives, the City requires an experienced consultant capable of managing a complex procurement process that results in a progressive agreement aligned with recent legal precedent (including Zolly v. Oakland and Rogers v. Redlands), ensures reliable and transparent service delivery, and meets California’s regulatory requirements, including those under SB 1383.

R3 brings proven expertise in solid waste contracting, rate development, and regulatory compliance. We propose a comprehensive, collaborative approach tailored to San Fernando’s needs and fully responsive to the Scope of Services detailed in the RFP.

Project Approach and Understanding
R3 proposes a procurement approach that will leverage our firm’s extensive experience supporting California jurisdictions to develop a solid waste and organics strategy that maintains reliable, high-quality service at reasonable and legally defensible rates. Our approach will ensure full compliance with California SB 1383 and related state mandates while remaining administratively feasible for a small city with limited staffing resources.

We will structure recommendations to maximize diversion within a competitive cost framework, anticipate evolving regulatory and market conditions over the contract term, and incorporate technology to improve collection efficiency and mitigate rate impacts. As local organics processing capacity becomes available, we will position the City to take advantage of those opportunities. Throughout the process, we will ensure rates and fees are directly tied to cost of service, equitable across customer classes, and responsive to the needs of residents and businesses in the community.

R3 will partner closely with the City to secure a modern, cost-effective, and compliant solid waste collection agreement before the current Republic agreement expires in February 2027.

Our approach emphasizes:
› Plan and timeline identifying City and contractor responsibilities of regulatory compliance. › Strategic procurement to attract high-quality proposers. › Smart rate and performance standards that protect customers and the City. › Full compliance with SB 1383 and current legislation. › Organized and intentional transition planning
As a firm exclusively serving public agencies — and never waste haulers — R3 offers unbiased guidance and negotiation leverage that protects the City’s interests throughout the procurement.

Key Features and Distinguishing Points
Delivering Better Cost and Service Outcomes
R3 specializes in securing measurable improvements for municipalities navigating expiring agreements, including enhanced services, better accountability, and more predictable long-term customer rates. As San Fernando’s incumbent procurement consultant, R3 has unique insights into the prior process and the unique needs of the City.

CONTRACT NO. 2493

2. PROPOSAL SUMMARY
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 192 of 502
City of San Fernando | Solid Waste Management Consulting Services 4 Examples from recent procurements:
› City of Norco: Competitive proposals resulted in negotiations that preserved rate stability, capped increases, and improved public-facing services with the incumbent (WM). › City of Rosemead: Structured best and final offer process resulting in a favorable incumbent negotiation with Republic and successful Prop 218 approval with minimal public protests (<10). › City of Sebastopol: Achieved approval of a new agreement transitioning to a new contractor, delivering lower rates and improved services after a competitive RFP process.

These outcomes were driven by:
› Negotiation leverage focused on performance outcomes, not contractor preferences. › Clear accountability metrics with measurable service standards. › Rate modeling aligned with transparency and Proposition 218 defensibility. › Structured and equitable procurement engagement for all eligible service providers.

Built-In Accountability & Transparency
Strong performance monitoring provisions (liquidated damages, reporting cadences, clearly auditable metrics).

Transparent and defensible procurement process, minimizing legal and audit risk.

Los Angeles County Market Insight & SB 1383 Modernization R3 understands the unique market conditions affecting service quality and rates in Los Angeles County, including:
› Landfill/disposal dynamics and regional cost drivers. › Incumbent service provider footprint (Republic) and fleet investment strategies. › Growth-related commercial organics pressures under SB 1383.

This experience allows us to design procurement packages that:
› Prioritize contamination reduction and diversion optimization. › Strengthen edible food recovery partnerships and inspection capabilities. › Promote operational technology modernization (overage automation, route analytics). › Integrate clear enforcement and corrective action workflows into contracts.

Contact Information
Name: Carrie Baxter, Sr. Vice President
Phone Number: m 916.878.7413 | o 916.782.7821
Email Address: [email protected]
Mailing Address: 17875 Von Karman Ave., Suite 150, Irvine, CA 92614 CONTRACT NO. 2493

2. PROPOSAL SUMMARY
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 193 of 502
City of San Fernando | Solid Waste Management Consulting Services 5

3. PROFILE OF THE PROPOSING FIRM
About R3
Over the past 23 years, we have specialized in providing a diverse range of solid waste management consulting services to public agencies, including competitive procurement and/or extension negotiations of collection, processing and disposal services, development, implementation and monitoring of service contracts and franchise agreements, rate and financial reviews, nexus fee studies, zero waste planning, and legislative compliance. R3 has offices in Roseville, Oakland, and Irvine. Our team, comprised of 21 staff members, has dedicated their careers to the field of solid waste management, public service, and sustainability and skillfully deliver expert industry analysis and recommendations to our clients.

Firm’s Organizational Structure
R3 TEAM
Peggy Paulsen
Communications Director
Jordan Muratsuchi
Managing Consultant
Maryann Hulsman
Sr. Consultant
Claire Wilson
Sr Managing Consultant
Gauvri Nathwani
Consultant
Nikki Burke
Sr. Managing Consultant
Alex Soulard
Managing Consultant
Katelyn Scholz
Sr. Managing Consultant
Raquel Soria
Marketing Assistant
Jordan Lane
Managing Consultant
Libby Costello
Consultant
Angela Micheletti
Associate Consultant
William Schoen
Sr. Director
Paulina Benner
Sr. Managing Consultant
Sarah Koplowicz
Managing Consultant

BOARD OF DIRECTORS
Scott Hanin
Executive Vice President
Janet Barile
Corporate Treasurer
Garth Schultz
President
Carrie Baxter
Sr. Vice President
Nate Forst
Corporate Secretary
Rose Radford
Principal
Required Statements
R3 has never, in our 23 year history, had any litigation or claims threatened or filed, or filed then settled, against our firm. Additionally, R3 has never, in our 23 year history, failed to complete any awarded work.

3. PROFILE OF THE

PROPOSING FIRM
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 194 of 502
City of San Fernando | Solid Waste Management Consulting Services 6

4. QUALIFICATIONS OF THE FIRM
Primary Service Categories
Procurement and Negotiations Assistance
The R3 team provides a variety of negotiation and procurement assistance services for our clients, ranging from assisting jurisdictions with “sole-source” negotiations with an existing service provider, to managing all aspects of a competitive procurement process for solid waste and recycling collection, processing and disposal services. We typically provide “full-service” procurement assistance, meaning that we work closely with our clients on all aspects of a competitive procurement.

Our procurement and negotiation services include the following:
› A comprehensive, custom franchise agreement, specialized for the unique requirements of the City. › Crafting of unique programs, services, and measurement protocols with agreement terms to further the jurisdiction’s goals and objectives.
› Design of performance standards, incentives, and penalties related to contractor performance. › Development of annual adjustment mechanisms to the contractor compensation and user rates. › Negotiation, development, and compliance monitoring of contracts and agreements. › Assistance with the technical and financial evaluation of proposals, including an evaluation of commercial collection system service options and structures. › Development and evaluation of policy and programmatic alternatives that meet specific needs. › Design of performance standards, incentives, and penalties related to contractor performance. › Development of annual adjustment mechanisms to the contractor compensation and user rates/fees. › Leadership in community and stakeholder engagement processes, including workshops, focus groups, surveys, interviews, and presentations.
› Preparation and distribution of RFP packages, including the agreement and operating contracts.

Solid Waste Planning and Programming Development
R3 has designed and implemented numerous solid waste implementation plans and programs for jurisdictions throughout California and the United States. Our extensive experience gives us the ability to address a variety of issues that typically confront our municipal clients during the implementation of programs and facilities, including inter-jurisdictional coordination, planning requirements and diversion.

Our solid waste management planning and program development services include the following:
› Developing strategic and long-range plans for high diversion, and sustainability. › Evaluating existing programs and selecting and investigating options for program improvement. › Facilitating inter-jurisdictional coordination with respect to planning requirements, diversion mandates, and regulatory compliance.
› Developing measurement and monitoring of progress indicators. › Modeling planning costs for solid waste and recycling systems. › Actively providing opportunities for and facilitating community engagement with the high diversion waste development process, including public education and outreach programs, community workshops, public opinion surveys, focus groups and broad community print and digital outreach. › Performing on-site waste audits at facilities and major commercial generators to identify materials and provide source-reduction strategies to increase diversion. › Developing public policies and local ordinances to support contract requirements and new programs, including construction and demolition (C&D) ordinances. › Assisting with grant applications, program development and administration.

4. QUALIFICATIONS OF

THE FIRM
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 195 of 502
City of San Fernando | Solid Waste Management Consulting Services 7 Legislative Compliance Planning and Implementation
R3 provides a full range of planning, design, implementation, monitoring, and administrative services in support of regulatory compliance with state legislation. We regularly attend in-person workshops and engage in stakeholder discussions related to Propositions 26 and 218, AB 1826 and SB 1383 and 54, both regionally and statewide. As a member of regional planning groups in California, R3 facilitates discussions with municipalities about the potential implications of AB 1826 and SB 1383 on programs and helps develop plans to prepare for the future of organics infrastructure, policy, and statewide programs. Our knowledgeable, experienced staff advise and guide our clients to ensure that jurisdictions meet and remain compliant with all current regulatory requirements and proactively plan for the demands of impending legislation. We provide a coordinated approach that is logical, cost-effective, and draws upon our operational, public policy, and public education and outreach capabilities.

Our specific legislative and regulatory compliance services include the following:
› Developing and evaluating commercial recycling and organics recycling programs, including analyzing options for program improvement and potential new programs.
› Expert testimony related to nexus fee studies.
› Identifying businesses subject to compliance with AB 341, AB 1826 and SB 1383, and monitoring and tracking covered generator compliance.
› Designing and assessing outreach materials/methods for notifying businesses of compliance options. › Developing franchised waste hauler tracking methods for reporting, outreach, and compliance monitoring. › Providing on-site waste assessments, material characterizations, and hands-on technical assistance. › Facilitating private sector diversion opportunities, including food donations and recycle/reuse vendors.

Program Evaluation and Gap Analysis
Evaluating existing programs in order to conduct a gap analysis is an important part of assessing what actions are needed for a jurisdiction to achieve compliance with the various requirements of SB 1383. R3 has assisted numerous clients with this critical step, and we are currently engaged with multiple jurisdictions in this process. This type of evaluation requires cooperation between the jurisdiction, any franchised hauler(s), and R3 as the consultant to assess what tasks are required and assign responsibility for those tasks. R3 typically continues to work with the jurisdiction after the gap analysis is completed, supporting the implementation of various compliance measures. Many of our clients have required assistance with municipal code updates and solid waste ordinances. We have developed education and outreach plans, prepared materials, and conducted outreach efforts. Our team has also implemented route reviews, inspections, and enforcement activities. In addition, we have helped clients create edible food recovery programs, update purchasing policies and implement solutions to comply with requirements for recycled-content paper and recovered organic waste products, and design C&D debris recycling programs. Finally, we have assisted with adjustments to collection services to accommodate and improve the efficiency and effectiveness of organic waste and recycling collection and separation.

Project Examples

1. City of Rosemead
Ms. Danielle Garcia, Public Works Fiscal & Project Manager 8838 E Valley Blvd, Rosemead, CA 91770 Time Period: September 2022 - August 2023 626.569.2127 | [email protected] Total Amount Billed: $139,745 Procurement Assistance
The City’s exclusive agreement for solid waste services was set to expire on July 31, 2023. R3 performed an assessment of the current solid waste programs, which included developing an SB 1383 Compliance Program Implementation Plan. City staff and R3 collaborated to create an RFP package, including a draft Integrated Solid Waste Handling Agreement, and conducted a solid waste procurement workshop with the City Council. Based on the feedback from City Council, the RFP document was released in late 2022. As a result, the City received five proposals from qualified haulers.

R3 led the evaluation team through development of evaluation criteria, proposal evaluations, and interviews of all five proposers. In April 2023, R3 presented the results from the evaluation team to City Council recommending staff enter negotiations with the highest-ranking proposal. Consequently, City Council directed staff to request best and final offers (BAFOs) from the top two highest ranking proposers – Republic Services (the incumbent)

4. QUALIFICATIONS OF

THE FIRM
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 196 of 502
City of San Fernando | Solid Waste Management Consulting Services 8 and Valley Vista Services. Final recommendations and draft agreement were presented to City Council on May 9, 2023, based on the BAFOs. As a result, with a unanimous vote, the City Council awarded Republic Services the new agreement, which went into effect on August 1, 2023.

In conjunction with the new agreement, R3 created a 16-page notice that described the changes in services and customer rates and announced a public hearing date for any residents or businesses that wished to protest the changes. The notice was translated from English to Spanish, Japanese, and Chinese. The public hearing was held in July 2023 and resulted in less than 10 protests city-wide.

2. City of Norco
Mr. Chad Blais, Former Public Works Director
(currently with the City of Colton, Public Works and Utilities Director) 650 N La Cadena Drive, Colton, CA 92324 Time Period: May 2023 - March 2024 909.514.4215 | [email protected] Total Amount Billed: $121,000 Procurement Assistance
The City’s contract for residential and commercial garbage, recyclable materials, and organic waste collection services with Waste Management was set to expire June 30, 2024. Since the prior agreement went into effect, the State has passed several laws that significantly affect the processing of garbage, recyclables, and organic waste.

R3 assisted City staff with developing and implementing a formal request for proposal (RFP) process; assisted with reviewing the proposals; helped facilitate the evaluation team interviews, and negotiations; and prepared the final franchise agreement. The formal RFP was issued on September 7, 2023. On October 20, 2023, the City received five proposals. To review the proposals, the City created an evaluation. All evaluation team members independently reviewed and scored each proposal based on overall content and the proposer’s ability to meet the service expectations outlined in the RFP. Follow up questions were sent to clarify proposal information to haulers, as needed. A consensus scoring method was used to finalize the evaluation scores. Based on the overall evaluations and scoring, the evaluation team selected which hauler(s) to invite to a formal interview. Negotiations began following the interview process. The negotiated agreement has favorable terms for Norco including reduction in rates, elimination of manure scout service fees, annual rate increase caps, assistance in compliance with unfunded State mandates, and increased City fees revenue. With a unanimous vote, the City Council awarded the negotiated franchise agreement to Waste Management.

3. City of Westlake Village
Ms. Kristen Asp, Planning Director
31200 Oak Crest Drive, Westlake Village, CA 91361 Time Period: August 2021 - January 2023 818.706.1613 | [email protected] Total Amount Billed: $95,205 Analysis of Collection Agreement and Negotiation Assistance Since 2021, R3 has partnered with the City of Westlake Village to evaluate its solid waste system, franchise agreement, and regulatory framework in response to evolving state mandates, including SB 1383, AB 341, and AB 1826. We initially led a comprehensive compliance assessment, supported negotiation and extension of the City’s franchise agreement with Waste Management, and developed key deal points to incorporate SB 1383-compliant programs, enhanced reporting and inspection requirements, color-compliant containers, public outreach standards, and long-term rate and program management provisions. The resulting 10-year agreement modernized services, implemented mandatory three-container collection for residential and commercial customers, and positioned the City to transition to an exclusive collection system.

More recently, R3 also led revisions to the City’s municipal code to establish enforceable organics diversion, contamination monitoring, waiver, inspection, and edible food recovery requirements consistent with SB 1383 regulations. We are currently managing contractor oversight and regulatory implementation efforts, including site visits, capacity planning, procurement of recovered organic products, grant support, Electronic Annual Report preparation, and coordination with CalRecycle.

4. QUALIFICATIONS OF

THE FIRM
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 197 of 502
City of San Fernando | Solid Waste Management Consulting Services 9

4. City of Santa Clarita
Mr. Curtis Williams, Administrative Assistant
23920 Valencia Boulevard, Santa Clarita, CA 91355 Time Period: April 2021 - March 2024 661.255.4308 | [email protected] Total Amount Billed: $204,409 Solid Waste Management Consulting Services and Procurement Assistance R3 was engaged by the City to evaluate its exclusive solid waste franchise agreements with Waste Management and Burrtec Waste Industries ahead of their 2023 expiration. Our team conducted a comprehensive contract and market analysis, benchmarking rates, services, and performance standards against regional conditions and industry best practices. We identified key negotiation priorities and recommended contract enhancements to align with evolving state mandates, including SB 1383, AB 1826, and AB 939, while strengthening diversion requirements, rate-setting methodologies, contamination protocols, reporting standards, and long-term operational provisions.

R3 also conducted an independent review of Burrtec’s extraordinary rate adjustment request, analyzing detailed financial records, market conditions, and regional rate comparisons to provide a neutral memorandum of findings and recommendations. Following this work, R3 led a competitive procurement process on the City’s behalf, developing the RFP and collection agreement, supporting proposal evaluation and negotiations, and assisting with contract award. The project positioned the City for modernized, financially sustainable franchise agreements that improved regulatory compliance, protected ratepayers, and strengthened long-term service reliability.

R3 Sample Reports

1. City of Rosemead
SB 1383 Compliance Program Implementation Plan
The objective was to assess the City’s current programs and recommend next steps to comply with organic waste reduction and recycling regulations and incorporate the findings from this review into the new franchise agreement.

Project Attributes
› SB 1383 Compliance Program Implementation Plan - R3 Final Report Evaluation Summary Report
R3 guided the evaluation team through a transparent evaluation process focused on compliant collection programs, competitive rates, and high-levels of customer service. This report summarized the RFP process, five responses received, evaluation results, and a comparison of rates in the surrounding area.

Project Attributes
› Evaluation Summary Report - R3 Final Report

2. City of Westlake Village
Collection Agreement Analysis
This report details our methodology, analysis, and recommendations to provide the City with options to bridge program compliance gaps between the City’s current collection agreement and state regulations.

Project Attributes
› Collection Agreement Analysis - R3 Final Report

4. QUALIFICATIONS OF

THE FIRM
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 198 of 502
City of San Fernando | Solid Waste Management Consulting Services 10 Procurement
Assistance
Negotiation
Assistance
Financial
Study
Legislative
Compliance
Performance
Review
City of Banning X X X
City of Beaumont X X X X
City of Carson X X
City of Downey X X X X X
City of Eastvale X X X
City of El Cajon X X X
City of Norco X X X
City of Petaluma X X X X
City of Piedmont X X X X
City of Pomona X X X X X
City of Rancho Cordova X X X X X
City of Richmond X X X
City of Rocklin X X
City of Rohnert Park X X X X
City of Rolling Hills Estates X X X X X
City of Rosemead X X X
City of San Bernardino X X X X
City of San Juan Capistrano X X X X X
City of San Luis Obispo X X X
City of Santa Barbara X X X X
City of Santa Clarita X X X X
City of Santa Monica X X X
City of Sebastopol X X X X
City of Tustin X X
City of Temple City X X X X X
City of Thousand Oaks X X X X
City of Westlake Village X X
City of West Sacramento X X X X X
County of Placer X X
County of Ventura X X X
CLIENT

SERVICES PROVIDED
Relevant Project Experience
Since 2002, our team is proud to have served various jurisdictions throughout California. Below, we have compiled a sample list our team has worked on in the last five years.

4. QUALIFICATIONS OF

THE FIRM
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 199 of 502
City of San Fernando | Solid Waste Management Consulting Services 11

5. WORK PLAN
Task 1 Project Management and Coordination
Objectives: Serve as the City’s primary technical advisor, develop a detailed project schedule aligned with City Council timelines, and facilitate meetings with City staff and stakeholders as needed.

Upon authorization to proceed, R3 will serve as the City’s primary technical advisor for this engagement.

We will begin by facilitating a kick-off meeting with staff from the City to review the project objectives, confirm scope and deliverables, and discuss availability and proposed schedule to align milestones and decision points with City Council meetings. R3 will prepare a detailed project schedule in advance of this meeting, and adjust it based upon the results of the meeting.

The kick-off meeting will serve to establish roles and responsibilities, communication protocols, and a detailed timeline for completion of major tasks and deliverables. R3 will also confirm expectations regarding stakeholder engagement, including any meetings with the City Council, franchise haulers, community representatives, or other interested parties.

Following the kick-off meeting, R3 will provide meeting minutes summarizing discussion items, action steps, updated schedule milestones, and information requests. R3 will prepare a comprehensive information request to the City to ensure analysis is based on current and accurate data.

Ongoing coordination will occur throughout the project through regularly scheduled check-in meetings (primarily virtual). R3 will also prepare presentation materials and attend meetings with staff, stakeholders, and City Council as discussed throughout this Work Plan.

To provide cost-effective services, routine coordination meetings will be conducted virtually. Inperson meetings are assumed for major milestones, such as proposer interviews, key stakeholder discussions, City Council presentations, and final negotiations.

Task 2 Collection Agreement and Services Analysis
Task 2.1 Evaluation of Existing Waste Management Services Objectives: Review current solid waste, recycling, and organics service levels for single-family and multifamily residential, commercial and institutional customers; evaluate existing rate structures, service frequencies, and operational requirements; and identify service gaps, inefficiencies, and opportunities for improvement appropriate to a small city.

R3 will review the City’s current agreement and identify modifications required to meet regulatory requirements and state mandates, emerging innovations in solid waste, and current best practices in solid waste management. This effort will directly inform the structure and requirements of the new franchise agreement and will intentionally build upon the City’s existing agreement framework, preserving the core elements that are working well while applying a targeted, performance-focused lens to strengthen enforcement, customer service outcomes, and regulatory defensibility. Additionally, a comprehensive evaluation of the City’s existing solid waste, recycling, and organics collection programs, including an assessment of service levels for all sectors, diversion performance, compliance with state legislation (SB 1383, AB 341, AB 1826), and overall cost-effectiveness will be completed. Service gaps and opportunities to expand services and improve efficiency will also be evaluated.

We will benchmark the City’s programs and agreement against industry best practices and comparable jurisdictions within California. Based on these findings, we will identify areas of strength, service gaps, potential risks, and opportunities for improvement. We will also evaluate existing rate structures and service frequencies to confirm adequacy and alignment with applicable law. Finally, we will provide actionable

5. WORK PLAN
Note:

CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 200 of 502
City of San Fernando | Solid Waste Management Consulting Services 12 recommendations for new agreement terms and conditions that align with the City’s operational requirements, financial objectives, and sustainability goals. This review will place particular emphasis on commercial service performance, service and operations reliability, and verification processes to ensure that contractual expectations are not only well-defined on paper, but effectively achieved in daily operations.

Task 2.2 SB 1383 Regulatory Compliance Analysis (Expanded Deliverables) Objectives: Develop a method and timeline for plan updates and revisions; assess the City’s current SB 1383 compliance status; identify hauler responsibilities vs. City responsibilities under SB 1383; provide recommendations for organic waste collection requirements, edible food recovery coordination (Tier 1 and Tier 2 generators, as applicable), contamination monitoring and enforcement support, and recordkeeping and reporting requirements; develop clear, enforceable SB 1383 contract language suitable for inclusion in the future waste hauler agreement; and integrate CalRecycle enforcement expectations into service requirements without creating excessive administrative burden on City staff. R3 will conduct a compliance assessment to evaluate the City’s current implementation of SB 1383 and related regulatory requirements.

We will build upon any existing SB 1383 compliance plans, and separately assess the following:
› Review of the existing franchise agreement with Republic and all amendments. › Review of relevant municipal code provisions and enforcement procedures. › Evaluation of current inspection, contamination monitoring, and enforcement practices. › Interviews with City staff to understand administrative workflows and compliance tracking. › Review of the City’s Implementation Record.
› Comparison against CalRecycle regulatory requirements and enforcement expectations.

SB 1383 expands inspection, enforcement, contamination monitoring, waiver documentation, edible food recovery oversight, and reporting obligations.

R3 will clearly delineate responsibilities between the City and the franchised hauler designating the responsible party for:
› Inspection and monitoring duties.
› Contamination tagging and route audit requirements.
› Enforcement progression and penalty administration.
› Waiver review and documentation.
› Edible food recovery verification.
› Recordkeeping and reporting responsibilities.

CalRecycle uses the Implementation Record as its primary SB 1383 compliance evaluation tool. Because the City has not yet received its notice of an Implementation Record review, it is anticipated that the City will receive its Implementation Record review request in calendar year 2026. As part of this task, R3 will proactively evaluate the existing Implementation Record documentation to identify gaps, inconsistencies, or areas requiring strengthening.

R3 will also assess coordination between the City and Republic regarding Implementation Record documentation.

Republic currently uses Recyclist to track their portion of the required implementation record. Other waste haulers active in the area, such as Athens and Burrtec, either use Recyclist or another proprietary software, therefore, recommendations will focus on ensuring accurate documentation while minimizing duplication of effort.

The required Implementation Record is also a great tool to use for ongoing management of SB 1383 requirements.

Because it’s required to be kept up to date continuously, it can serve as a reminder and a compliance plan, rather than the City needing to regularly update a separate plan document. Most of the cities we assist with SB 1383 compliance choose to use the Implementation Record rather than a separate compliance plan, and have regular quarterly reminders to upload items such as paper product procurement documentation; this is what we are most likely to recommend to San Fernando.

R3 will prepare a SB 1383 Compliance Gap Analysis Matrix that summarizes findings, recommends hauler responsibilities vs. City responsibilities, and identifies areas of regulatory risk prioritizing corrective actions. The Matrix will include an action plan and timeline of immediate administrative updates and contractual updates to be incorporated into the upcoming procurement.

5. WORK PLAN
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 201 of 502
City of San Fernando | Solid Waste Management Consulting Services 13 R3 will translate compliance findings into clear, enforceable contract provisions suitable for inclusion in the Solid Waste Franchise Agreement (Task 3.1).

Recommended provisions will address:
› SB 1383-compliance service standards, including collection requirements for organic waste, edible food recovery program support for Tier 1 and 2 generator education, enforcement, and identification, contamination monitoring, enforcement support, and recordkeeping and reporting.
› Inspection, contamination monitoring, and reporting requirements. › Recordkeeping, data access, audit rights, and performance verification protocols. › Enforcement authority and liquidated damages.
› Waiver administration procedures.

R3 will prepare a Contract Modernization Matrix documenting recommending clear, enforceable contract language, the rationale for each change (regulatory, operational, or risk-based), and how each provision supports SB 1383 compliance. By default and also as requested by the City, the proposed language will obligate the future waste hauler to take all inspection and education actions and document compliance status via regular site visits, leaving only the enforcement requirements that cannot be delegated to City staff.

Task 2.3 Market and Industry Review
Objectives: Recommend final Strategic Plan document that includes an implementation plan with benchmarks or milestones that measure the City’s progress; analyze current Southern California solid waste market conditions; identify best practices for cities of similar size; recommend contract structure options (e.g., term length, extension options, performance incentives); and advise on approaches to encourage competitive proposals despite limited market participants.

R3 will evaluate current Southern California solid waste market conditions and identify best practices among municipalities of comparable size and operational complexity. This analysis will help the City understand current rate structures, service levels, contract terms (including term length, extension options, and performance incentives), and strategies used to maintain competition in markets with limited service providers.

R3 will conduct a targeted survey of up to 10 similarly-sized Southern California jurisdictions. Prior to initiating the survey, we will prepare a list of communities with comparable solid waste systems and summarize readily available information regarding their rates, services, and contract structures. This preliminary matrix will be shared with City staff to confirm appropriate comparability before finalizing the survey scope.

The results of Tasks 2.1 through 2.3 will be compiled into a memorandum and comparative matrix. These materials will provide a data-driven foundation for the Strategic Plan, including recommended contract structure options, competitive procurement strategies, and an implementation plan with measurable benchmarks and milestones. The findings will directly inform development of the Solid Waste Management Services RFP and the new Solid Waste Franchise Agreement in Task 3.

Task 3 Development of Solid Waste Management Services RFP Objectives: Prepare a complete, ready-to-issue RFP, including comprehensive scope of services covering collection, recycling, organics, and disposal, customer service and billing, route review and service optimization, performance standards and reporting requirements, SB 1383 compliance obligations and enforcement mechanisms, proposal submittal instructions and evaluation criteria, pricing and rate structure requirements, and required exhibits, forms, and technical schedules that is tailored to the City’s size, staffing capacity, and operational needs.

Task 3.1 Develop a New Solid Waste Franchise Agreement
Task 3 is focused on translating the City’s performance expectations, customer service priorities, and regulatory safeguards into a disciplined, enforceable franchise framework that strengthens the City’s long-term operational position. Using our experience bringing California municipalities into compliance with CalRecycle requirements, and with our understanding of recent state legislation, we will advise the City on the latest solid waste trends as it pertains to both franchised services and the agreement development. This information will be discussed during our kick-off meeting, as well as in follow-up correspondence with the City.

5. WORK PLAN
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 202 of 502
City of San Fernando | Solid Waste Management Consulting Services 14 R3 will draft the new agreement incorporating the information gathered in prior tasks. Because we are currently developing similar agreements for several clients, we can include the current industry standards and best practices for items such as performance bonds, indemnification, insurance, liquidated damages and reporting and record keeping requirements. The new agreement will also include detailed performance requirements that establish minimum service standards for inclusion in the agreement that are both quantifiable and easily measured to verify compliance.

These standards will be structured to prioritize early performance correction, field verification, and documented followthrough — minimizing reliance on liquidated damages as a primary compliance strategy.

R3 will work with City staff to determine the best combination of solid waste collection and recycling programs for residential and commercial customers. The primary objective of this Task is to develop a “short list” of program alternatives.

The baseline expectation for the franchise agreement is that it will be inclusive of collection services for garbage, recycling, and organics collection services, facilities requirements, customer service and billing functions, route review/service optimization, comprehensive performance standards, and reporting requirements for all programs.

In addition to the baseline services, other programs and issues to be discussed and evaluated may include, but not be limited to, the following:
› Sustainable rate structures for residential and commercial garbage collection to promote recycling and green waste diversion.
› Availability/location of recyclables processing facilities and customer contamination vs. processing capabilities. › Compliance with AB 939, AB 341, and AB 1826, and SB 1383. › Street sweeping requirements.
› The use of new or used containers (existing) and collection vehicles. › Additional services, such as bulky item collection, for single-family residents. › Financial incentives for the franchisee to increase recycling, and / or penalties for failure to meet specified diversion requirements.
› Waste reduction, recycling, and education programs and strategies for multi-family complexes and residents. › Household Hazardous Waste, E-Waste, and U-Waste collection, disposal, and recycling alternatives. › Provision of solid waste collection and recycling services to City offices, parks, and facilities. › Public education and community outreach programs.
› Site visits and technical assistance for multifamily and commercial customers.

Each program alternative will be evaluated not only for technical feasibility, but also for its ability to support consistent service delivery, verifiable performance, and long-term regulatory resilience.

Task 3.2 Prepare Qualifications
As part of the RFP Package, R3 will prepare minimum qualifications regarding each potential service provider’s capacity and capability to perform the requisite services during the contract term and any extension. These qualifications will be required to be submitted with the submittal of proposals from qualified collection contractors.

As part of this task, we will provide an electronic version of the draft minimum qualifications to the City for comments.

At staff’s preference and in conjunction with our bi-weekly virtual check in meetings, we will be available to meet with staff to address comments. Following consolidated City review comments, R3 will compile our final minimum qualifications for incorporation into the RFP Package.

Task 3.3 Prepare Criteria and Methodology to Evaluate Proposals R3 will work with City staff to develop the RFP evaluation team and selection process, including the following:
› Selecting the evaluation team members and proposal evaluation and selection process. › Developing a Communication protocol - rules for the RFP process. › Preparing a written set of recommended evaluation criteria and a methodology, which will also include the scoring framework, for review and discussion with staff.

5. WORK PLAN
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 203 of 502
City of San Fernando | Solid Waste Management Consulting Services 15 These criteria and methodology shall account for the following:
› Technical approach and operational capabilities.
› Customer service and community engagement.
› Environmental performance and innovation.
› Proposed rates and cost-effectiveness.
› Experience and qualifications.
› Site visit evaluation tools to standardize observations and findings.

Evaluation tools will be designed to distinguish between written commitments and demonstrated operational capacity, with a particular focus on supervisory presence, customer service responsiveness, and data integrity.

In R3’s experience, the evaluation will include, but not be limited to, conducting an initial “pass-fail” review. We will provide an electronic version of the draft criteria and methodology to evaluate proposals to the City for comments.

Through regular virtual check-in meetings, we will be available to meet with staff to address comments. Following discussion with the City and using a single compiled document with comments from the City, R3 will compile our final criteria and methodology to evaluate proposals for incorporation into the RFP Package.

An important aspect of this process that the City should consider carefully is the weighting of price against other qualifications and references. Our approach ensures that cost considerations are balanced against service reliability, compliance capacity, and long-term operational risk to the City.

Task 3.4 Prepare RFP Package
R3 will develop an RFP package – this includes a draft RFP, a draft Solid Waste Agreement and cost forms for proposers to complete, and the evaluation criteria and methodology. The draft RFP will specify minimum requirements and qualifications and will require proposers to submit work plans that specify how they will transition to new services, achieve diversion requirements, implement customer service programs, and promote public education activities. Work plan requirements will be structured to clearly demonstrate how proposers will support consistent customer service delivery, complaint resolution, and verification of service performance. The RFP package will include waste data (tonnage and current account data) previously collected in Tasks 1 and 2.

Separate sections of the RFP may include, for example:
› Section A: Introduction to the RFP, Instructions, Schedule, Submittal Instructions, Procurement Goals and Objectives.
› Section B: Available Background Information, Demographic, Service Account Data. (i.e., tonnage, number of accounts, historical operating information, and current services) › Section C: Overview of Requested Service Requirements, including pricing and rate structure requirements. › Section D: Response Format and Submittal Process, Qualification Requirements, Required Work Plans, and Proposed Rates.
– Transition Plan, detailing the plans and schedule of events leading up to the provision of new services. – Operations Plan, presenting specific collection and processing programs to be implemented in the City, including vehicles, containers, route operations, facilities, safety, and reporting. – Customer Service Plan, detailing specifically customer service operations. – Diversion Plan, describing the diversion and sustainability programs associated with providing the requested services.
– Education and Outreach Plan, specifying methods and public education materials that will be used at program start-up and throughout the agreement term and any extensions. – Financial Services Plan, access to capital, current financial statements, balance sheet, profit and loss statement and debt.
– Proposal Cost and Service Forms, excel worksheets for proposers to provide their proposed customer rates and supporting cost data.
› Section E: Evaluation Selection Criteria and Evaluation Process. › Section F: RFP Conditions, Communication Protocol for Contractors and the City, and Proposal Cost and Service Forms.
› Attachment 1: Draft Solid Waste Agreement.

5. WORK PLAN
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 204 of 502
City of San Fernando | Solid Waste Management Consulting Services 16 Task 4 Assist RFP Administration and Selection Process
Objectives: Prepare a list of potential providers and invite each provider to submit a proposal, assist in conducting a pre-proposal meeting with prospective proposers and the preparation of the written response(s) of any subsequent addenda to the RFP, develop the written criteria and the methodology to evaluate and rank each proposal submitted, coordinate any site visits to facilities of potential service providers and preparing questions for City to ask providers during visit, prepare a technical analysis of each proposer to verify the ability to comply with, provide for, and meet the requirements of a contract period, evaluate each proposer’s experience and ability to perform the contract through references, analyze the financial capability and strength of the proposer to perform in the contract, assist the City in negotiating services, terms, rates, and the preparation of a final agreement for approval by Council, and work with City staff in the preparation of staff reports and presentation to Council for the recommendation and/or options for the procurement of a solid waste contractor.

Task 4.1 Finalize and Issue RFP and Agreement
Following staff and City Attorney review, R3 will be available to meet with staff and the City’s legal counsel to address comments. Based on City direction, R3 will finalize the RFP package and provide the City with an electronic copy which can be used to present to City Council for review, if desired. Throughout this process, R3 will serve as a continuous nexus point of contact to the City, coordinating across departments and legal counsel to maintain alignment and consistency.

R3 maintains an extensive list of solid waste companies operating in California and nationally and will provide a mailing list to the City for consideration when sending out the RFP package. R3 will work with the City to publicize the availability of the RFP package and work with staff to post the RFP on the City’s website. Outreach to potential proposers will be structured to encourage meaningful competition among qualified providers while maintaining a disciplined, impartial procurement process that preserves the City’s negotiating leverage.

Task 4.2 Conduct Mandatory Pre-Proposal Meeting and Prepare Addenda to RFP R3 will lead a mandatory pre-proposal meeting with prospective proposers. The meeting will emphasize the City’s expectations regarding service reliability, customer service performance, regulatory compliance, and effective enforcement. The pre-proposal meeting will provide the opportunity for the City to review the RFP with prospective proposers and answer questions as appropriate. We will prepare written responses to questions raised before and during the pre-proposal meeting for submittal to parties that attended the meeting. In addition, R3 will prepare addenda to the RFP as necessary.

Task 4.3 Proposal Evaluation and Selection Support
R3’s role in evaluations is as a technical resource to the City’s evaluation panel, which we recommend be comprised of key senior City staff. R3 does not propose to be formal evaluator in a ranking or scoring process, though we will support the evaluation panel in that process. R3 will assist the City with the evaluation of up to six proposals received in response to the RFP. The evaluation will include, but not be limited to, conducting an initial “pass-fail” checklist against RFP minimum requirements, and a technical analysis covering the following: the proposers’ qualifications, references, processing and disposal facilities, approach to meeting diversion requirements, customer rates (prices), collection methods, customer service programs, financial statements, transition experience, work plans, and financial capability to perform. If requested by City staff, R3 will also perform the reference checks as a part of the technical evaluation. After the initial evaluation is completed, we will prepare written requests for clarification to the haulers, as necessary. In the event a proposal does not meet the minimum requirements of the RFP, we may recommend that the proposal be disqualified as “non-compliant”.

R3’s role in the evaluation process will also include facilitating the evaluation meetings and developing proposal summaries and rankings as appropriate. This will include providing staff with questions in advance to be asked to evaluate the information provided during interviews.

Separate sections of the evaluation analysis may include, for example:
› Executive Summary: Introducing and summarizing the evaluation analysis and the recommendation. › Summary of RFP Responses.
› Financial Capability.
› Technical Proposal: Work plans including route design, public safety plan, sustainability programs, and education and outreach plan.

5. WORK PLAN
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 205 of 502
City of San Fernando | Solid Waste Management Consulting Services 17 › Customer Rate and Cost Proposals: Consistent with the proposed activities, proposed equipment, requested services, and work plans.
› Enhanced Proposal Terms.
› Rate revenues to the hauler and City.
› Start-up capital costs.

Following drafting the evaluation analysis, R3 will facilitate several meetings with City staff, as directed. Meetings will include (1) a summary of the proposals received, including proposed enhancements, and (2) the results of the evaluation process.

Additional aspects of the evaluation process will include:
› Meeting with City staff to discuss evaluation criteria and select proposers to be selected for interviews. › Coordinating in-person interviews with up to four proposers, including scheduling and development of questions in consultation with City staff. This may include site visits to the proposers’ truck yards and/or facilities, which R3 will schedule upon request by the evaluation team.
› Leading up to two meetings to provide (1) a summary of the proposals received, including proposed enhancements; and (2) the results of the evaluation process. These meetings may be virtual or in-person, depending on timing.

Task 4.4 Rate Modeling and Financial Impact Analysis
R3 will prepare a detailed model that predicts total rate revenue under the proposed rate schedule and based upon existing subscription levels for each proposal. We will also evaluate the proposed rates against the existing rates charged to customers and identify any subscription levels that may be affected more than others.

We will draw upon any existing rate surveys for the region to evaluate the proposed rates against regional benchmarks and the existing customer rates and present the financial impacts to the City. Overall, this effort will be structured to support informed City decision-making by clearly illustrating service-value tradeoffs, financial sustainability, and long-term rate stability.

Task 4.5 Contract Negotiations
Based on direction from the City, R3 will confirm deal points, and lead Agreement negotiations with the top ranked proposer(s). Negotiations will focus on clarifying the proposer’s services and cost proposal and incorporating optional services as may be selected by City staff. Negotiations will be structured to protect the City’s long-term operational, financial, and regulatory position while preserving flexibility to respond to changing market and regulatory conditions over the life of the agreement.

This task will include meetings with the City beforehand to confirm our approach for the negotiations, including, but not limited to, the City’s desired approach for future adjustments to programs, rates, or regulatory obligations. Our proposal assumes up to four (4) negotiation meetings with top ranked proposers, including pre- and post-discussions with City staff to confirm approach and recap as necessary.

Task 4.6 Finalize New Agreement
Following negotiations with the highest ranked proposer, R3 will present the final results of the evaluation process to the City, including recommendations for award made by the evaluation team. This will include a summary of the proposal process, proposals received, the evaluation process, and the results and recommendations for award of the Agreement. If requested by City staff, R3 will assist in the preparation of staff reports and presentation(s) to Council for awarding the agreement to the recommended contractor.

Based on direction from the City staff and City Attorney, we will incorporate program changes or options and finalize the Agreement for the finalist proposer to sign. This will include incorporating changes to the draft agreement through the issuance of addenda by the City, final program options selected during the selection process, proposed rates, final work plans, exhibits, etc. Final agreement language will also be reviewed to ensure any appropriate protections related to change-of-control, assignment, and termination or reopening provisions in the event of sustained nonperformance.

5. WORK PLAN
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 206 of 502
City of San Fernando | Solid Waste Management Consulting Services 18 The objective of this phase is not only to finalize contract documents, but to ensure the City enters the next franchise term with a durable, enforceable agreement that supports consistent service delivery, regulatory compliance, and public confidence from day one of transition
Related Services

1. City of Rosemead
Number of R3 staff involved: 5
Engagement Duration: September 2022 - August 2023
Total Contract Value: $139,745
R3’s role was to assess the City’s current programs and recommend next steps to comply with organic waste reduction and recycling regulations, lead a competitive procurement of a new solid waste contract, financial study, and various on-call consulting services.

2. City of Norco
Number of R3 staff involved: 3
Engagement Duration: May 2023 - March 2024
Total Contract Value: $121,000
R3’s role was to lead a competitive procurement of a new solid waste contract and a financial study.

3. City of Westlake Village
Number of R3 staff involved: 5
Engagement Duration: August 2021 - January 2023
Total Contract Value: $95,205
R3’s role was to assess the City’s current programs and recommend next steps to comply with organic waste reduction and recycling regulations, lead sole-source negotiation with WM, as well as various on-call consulting services.

4. City of Santa Clarita
Number of R3 staff involved: 7
Engagement Duration: April 2021 - March 2024
Total Contract Value: $204,409
R3’s role was to assess the City’s current programs and recommend next steps to comply with organic waste reduction and recycling regulations. This was followed by R3 leading a competitive procurement of a new solid waste contract.

5. City of Rolling Hills Estates
Number of R3 staff involved: 5
Engagement Duration: June 2016 - Current, Ongoing Client Total Contract Value: $164,959
R3’s role was to provide a hauler performance review, lead a competitive procurement of a new solid waste contract, negotiate delayed rate adjustments stemming from Covid-19 impacts and related community concerns, review of an extraordinary rate adjustment request, update the City’s ordinance and amend its franchise agreement. R3 reviews rate adjustment applications from WM annually and provides the City with various on-call solid waste-related assistance.

6. City of Temple City
Number of R3 staff involved: 3
Engagement Duration: February 2018 - June 2022
Total Contract Value: $120,033
R3’s role was to provide sole-source negotiation services, review of annual rate adjustments, and various on-call support services.

5. WORK PLAN
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 207 of 502
City of San Fernando | Solid Waste Management Consulting Services 19

7. City of Glendale
Number of R3 staff involved: 7
Engagement Duration: September 2023 - Current, Ongoing Client Total Contract Value: $239,260
R3’s role is to provide a hauler performance audit including fees and legislative compliance. Our team subsequently performed a financial and operational review of their municipal services and an analysis of converting their fleet to zero emissions.

8. City of Monrovia
Number of R3 staff involved: 4
Engagement Duration: May 2024 - Current, Ongoing Project Total Contract Value: $33,396
R3’s role began with providing legislative compliance planning and implementation, and led into sole-source negotiation support services.

9. City of Rialto
Number of R3 staff involved: 6
Engagement Duration: December 2022 - October 2023
Total Contract Value: $101,835
R3’s role was to provide a detailed rate review, SB 1383 negotiation support, and solid waste study of costs.

10.City of Thousand Oaks
Number of R3 staff involved: 5
Engagement Duration: January 2019 - June 2021
Total Contract Value: $197,929
R3’s role was to lead a competitive procurement of a new solid waste contract.

11. City of San Juan Capistrano
Number of R3 staff involved: 2
Engagement Duration: March 2025 - Current, Ongoing Project Total Contract Value: $45,000
R3’s role is to provide sole-source negotiation support.

12.City of Eastvale
Number of R3 staff involved: 3
Engagement Duration: April 2020 - Current, Ongoing Project Total Contract Value: $84,934
R3’s role was to conduct a competitive procurement of a new solid waste contract that requested proposals from the two haulers providing services in the City at that time (Burrtec and WM). We are currently providing financial study services for the City and their community.

5. WORK PLAN
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 208 of 502
City of San Fernando | Solid Waste Management Consulting Services 20

PHASE MILESTONE TARGET TIMING LEAD ACTIVITIES
Project Initiation Project Kick-Off March 2026 Scope confirmation, data request, communications plan
Assessment and
Strategy
Program Review
& Procurement
Recommendations
April – May 2026 Agreement/program review, benchmarking, Council touchpoint
Procurement Design Release RFP July 2026 RFP + Draft Agreement, proposer outreach, pre-proposal conference
Competitive Selection
Proposals Due August 2026 Q&A/addenda mgmt., evaluation materials finalization
Evaluation &
Interviews September 2026 Technical/financial scoring, interviews, BAFO support Agreement Finalization Council Award November 2026 Negotiations & final Agreement Transition Planning
Contractor
Mobilization &
Communication
November 2026 –
February 2027
Implementation support, compliance
readiness
Service
Commencement Go-Live February 15, 2027 Public education review, troubleshooting Project Schedule
R3 has thoroughly reviewed the City’s request for proposals and desired scope of work in preparing this proposal.

We have similarly reviewed project commitments and staff availability; we are confident that staff assigned to this engagement have sufficient time available to complete the requested tasks and present our deliverables within the expected project timeline. We have also cross-referenced the prior RFP documents, schedule, and other related documentation stored in our internal files.

R3’s proposed schedule includes tentative dates, and reflects the City’s requested timeline.

5. WORK PLAN
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 209 of 502
City of San Fernando | Solid Waste Management Consulting Services 21

6. PROPOSED STAFFING
Key Personnel
Carrie Baxter, Principal, will serve as Project Lead and primary point of contact. She has over a 15 years of experience in solid waste consulting, in a broad range of operational, planning, and financial projects.

She specializes in providing legislative compliance assistance to local jurisdictions for implementing or expanding programs related to organic material collection, tracking, and infrastructure development, as well as assisting in negotiating improvements and incorporating best practices into municipal codes and solid waste collection contracts. Carrie will provide strategic guidance, senior-level team oversight, and leadership to this project.

Scott Hanin, Principal, has assisted dozens of jurisdictions in the procurement, development, and/or negotiations of their solid waste agreements. He understands the financial and cost issues at hand and is particularly adept at negotiating solutions that work for both parties. His nearly 20 years working as the City Manager of El Cerrito and the Executive Director of RecycleMore gives him a unique level of insight. Scott’s role will be to support Carrie throughout this project with strategic guidance from his history of negotiations and financial planning.

Rose Radford, Principal, has assisted many jurisdictions in planning for SB 1383 requirements, providing advice on the anticipated effects of changing requirements for organics programs, as well as the implications of the changes in reporting regulations for diversion performance, regulatory compliance, and long-term planning efforts. For this engagement, Rose will provide her understanding of the local conditions, current proposer and regulatory environment, and negotiation experience.

Peggy Paulsen, Director, brings 15+ years of experience with creating easy-to-understand, fine-tuned documents, establishing and adhering to branding guidelines, driving social media engagement, and designing and maintaining company websites. For this engagement Peggy’s role will be to provide critical review to the RFP documents and reports prepared by R3 for quality assurance.

Claire Wilson, Sr. Managing Consultant, used her background in public policy, experience in research and data analysis, and community outreach and education to apply to the range of R3’s solid waste planning projects. Claire has worked with 80+ municipal clients during her time at R3 on a broad range of projects that include program implementation, procurement and negotiations, rate models, to name a few.

Jordan Lane, Managing Consultant, brings more 9+ years of progressive experience in the solid waste and recycling sector, with deep expertise in managing municipal waste programs, interpreting regulatory requirements, and supporting agencies through major operational and contractual transitions. For this engagement Claire and Jordan’s role will be to provide analysis in all phases of the project.

Maryann Hulsman, Sr. Consultant, provides effective, thoughtful communication, and is able to solve problems and lead teams through complex situations. She has a long-held and ardent relationship with waste diversion and environmental consulting. For this engagement Maryann’s role will be to support the procurement tasks.

Gauvri Nathwani, Consultant, is an experienced sustainability professional with a strong background in environmental education, policy compliance, and community outreach. She has worked across local government, nonprofit, and private sectors to support zero-waste initiatives and promote environmentally responsible practices. For this engagement Gauvri will support the team as needed.

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 210 of 502
City of San Fernando | Solid Waste Management Consulting Services 22 Organizational Chart
The City’s core project team will be the primary, day-to-day staff responsible for this engagement. R3 understands there can be no change of key personnel without prior approval of the City. More information on our team’s experience and backgrounds can be found on the following pages.

KEY TEAM MEMBERS
Scott Hanin
Principal
Claire Wilson
Sr. Managing Consultant
Maryann Hulsman
Sr. Consultant
Peggy Paulsen
Director

PROJECT LEAD
Carrie Baxter
Principal
Jordan Lane
Managing Consultant
Rose Radford
Principal
Gauvri Nathwani
Consultant

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 211 of 502
City of San Fernando | Solid Waste Management Consulting Services 23 Relevant Experience
Carrie Baxter
Principal, Project Lead
About
Carrie Baxter has over 15 years of experience in solid waste consulting, leading operational, planning, and financial projects for jurisdictions throughout California. She specializes in providing legislative compliance and assists agencies in implementing state regulatory requirements, negotiating and updating collection agreements, and incorporating best practices and evolving state legislation in their municipal codes and collection agreements. Carrie has significant experience managing competitive procurements for collection and processing services, including development of procurement documents, proposal evaluations, and negotiation support, along with providing financial analyses, diversion incentive development, and community and stakeholder engagement.

She also routinely supports jurisdictions with ongoing program administration and contract performance oversight, including operations and performance reviews, billing and reporting systems evaluation, on-site route audits, benchmarking, and rate surveys. Recently, her work has expanded to include SB 1383 implementation support, edible food recovery coordination, organics procurement compliance grant and reporting oversight, and interim optional management support for local agencies.

Education & Certifications
» Bachelor of Science in Organization, Leadership & Management, University of San Francisco » Procurement Assistance | City of Rosemead
Developed and presented to City Council a request for proposal package that addressed the challenges of SB 1383 and shortterm needs for a new or negotiated contract with only 8 months remaining until the current contract term expires. The package included a draft franchise agreement with latest solid waste and recycling/organics trends, best management practices related to both franchise agreement services and terms and conditions, and updates of recent legislation. With five proposals received, Carrie acted as the evaluation team chairperson and led the team through weekly updates, reviewing the proposals, scheduling and conducting interviews, preparing questions, and drafting summaries of the proposals and staff report for presentation to City Council. Finally, after presenting the evaluation team’s findings to City Council and requesting direction, she assisted the City negotiate the final contract for award. » Negotiation Assistance and On-Call Consulting Services | City of Westlake Village Led a comprehensive review of the City’s solid waste system to assess compliance with SB 1383 and related state mandates, including AB 341 and AB 1826. Supported negotiation and amendment of the City’s exclusive solid waste agreement to ensure regulatory compliance, assisted with issuance of the required five-year notice for the exclusive franchise, and led revisions to the Municipal Code. Manages the project team overseeing contractor compliance with franchise requirements and SB 1383 regulations, including site visits, edible food recovery program oversight, procurement of recovered organic products, and capacity planning. Supports grant writing and reporting, EAR preparation, and implementation of outreach and education programs to regulated generators.
» Procurement and Negotiation Assistance | City of Santa Clarita Evaluated both haulers’ financial statements, confirmed the logic and evidence supporting the rate adjustment request, compared the resulting outcomes to other rates in the region, and provided a final memorandum of findings and recommendations. She then advised the City through a competitive procurement for solid waste, recycling, and organics services, supporting RFP development, proposal evaluation, interviews, and franchise negotiations. Her work included establishing performance standards, SB 1383 compliance provisions, diversion reporting requirements, and long-term rate controls, resulting in modernized agreements that strengthened regulatory compliance and protected ratepayers. » Negotiation Assistance and On-Call Consulting Services | City of Rolling Hills Estates Assisted the City in modernizing its municipal code to align with best practices, operational needs, and evolving solid waste regulations. She provided contract negotiations support in amending Solid Waste Collection Agreement, including drafting a side agreement to address delayed rate adjustments stemming from Covid-19 impacts and related community concerns.

Her work included review and analysis of extraordinary rate adjustment requests and annual rate adjustments to ensure transparency and contract compliance. The amended agreement strengthened regulatory compliance, clarified performance and reporting obligations, and enhanced public education and service accountability. » Procurement Assistance | Cities of Eastvale, El Cajon, Half Moon Bay, Norco, Rancho Cordova, Rohnert Park, Rosemead, San Juan Capistrano, Santa Clarita, and West Sacramento; Town of Windsor; Nevada and Santa Clara County; and Zero Waste Sonoma Responsible for developing RFP packages, which includes a draft franchise agreement with specific and current solid waste and recycling/organics trends, best management practices related to both franchise agreement services and terms and conditions, and updates based on recent and upcoming legislation. After receiving proposals, she provided an unbiased summary of each proposal and a side-by-side comparison of the proposals to aid the evaluation committee in their review.

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 212 of 502
City of San Fernando | Solid Waste Management Consulting Services 24 Relevant Experience
Scott Hanin
Principal, Project Support
About
Scott Hanin has more than 35 years of solid waste experience, including serving as the Executive Director of the West Contra Costa Integrated Waste Management Authority (RecycleMore). Scott was also City Manager for the City of El Cerrito for 17 years, a member agency of RecycleMore. Scott oversaw all aspects of city government including budget development, strategic planning, community engagement, organizational development and restructuring, capital projects, legislative compliance, and oversight of all department heads.

Throughout his career Scott has worked in many related capacities including a recycling outreach coordinator, project manager of buy-back and drop of centers and environmental analyst for the City of New York. In his work as a consultant, Scott has assisted agencies throughout California with all aspects of their solid waste and diversion programs including contract development and management, program design, financial analysis and rate setting.

He is currently assisting a number of jurisdictions in developing and evaluating SB 1383 programs and administering the related contract documents.

Education & Certifications
» Master of Public Administration, New York University
» Bachelor of Arts in Political Science, University of Delaware » Procurement Services | City of Norco, Rosemead, Rancho Cordova and Sebastopol Assisted with the development of an RFP process and a new, SB 1383 compliant agreement. This includes the evaluation process, developing schedules, deal points, drafts and presentations for stakeholders as well as City fee development and Proposition 218 compliance.
» Solid Waste Agreement Negotiations and Development | Cities of Martinez, Suisun and Pinole Leading the cities, negotiations of new exclusive franchise agreements that are SB 1383-compliant and include the necessary services and requirements.
» Operational Review and Fee Study | City of Glendale
Managed an engagement in which we provided an operational review of the City’s municipal solid waste collection operations, including productivity and safety practices. R3 also performed a financial analysis related to the costs of implementing electric vehicle service, includes fleet costs, infrastructure costs and potential operational impacts. We are also evaluating the cost of their municipal operation with that of nearby collection operations. » Solid Waste Costs Studies | Various Jurisdictions
Scott performed an analysis for these jurisdictions of the franchise and other fees collected through the solid waste rates. The studies helped determine compliance with law and court decisions including Propositions 26 and 218 as well as the Zolly and Redlands court decisions.
» Cost-Based Review, Performance Review, and Negotiations | City of San Bruno Assisted the City with their process of negotiating a new solid waste franchise agreement which includes both operational and financial reviews and development of new SB 1383 programs and their evaluation. » Solid Waste Consulting Services | City of Santa Clara Assisted with the development of Request for Proposal documents as well as operating agreements for composting to handle the City’s organic waste stream.
» Assistance with Disposal Agreement Negotiations | City of Los Altos Served as negotiator for the City to assist in securing a new disposal agreement with Republic Services in an effort to ensure disposal capacity, increased diversion and rate stability. » On-Call Consulting Services | County of San Benito
Currently supporting the County with the development of a non-exclusive permit system for haulers operating throughout the county and administrative support around JPA staffing and responsibilities. » Program Oversight, Development, Negotiation, and Compliance | RecycleMore* In his former role as Executive Director, Scott was primarily responsible for developing programs and public education, negotiating agreements, setting rates, and ensuring regulatory compliance for six jurisdictions. Scott was also responsible for rate setting and negotiating with franchised haulers for new organics program and area wide public information program. *denotes completion with prior organization

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 213 of 502
City of San Fernando | Solid Waste Management Consulting Services 25 Relevant Experience
Rose Radford
Principal, Project Support
About
Rose Radford leads the solid waste management planning, program development, and regulatory reporting practice areas at R3. She provides strategic advisory services to cities, counties, and special districts throughout California, particularly for jurisdictions facing complex and rapidly evolving state regulatory requirements. As Principal at R3, Rose primarily practices in the greater Bay Area, where she lives, and the greater San Gabriel Valley, where she was raised.

With a strong background in research and technical writing, Rose applies her deep knowledge of solid waste, recycling, and organics regulations to help public agencies solve real-world operational and compliance challenges. Her practice focuses on guiding jurisdictions through the implementation of state law, including developing and administering programs that achieve regulatory compliance while remaining practical and cost-effective. This includes conducting comprehensive audits of hauler operational and financial performance, analyzing franchise agreements, and supporting the negotiation of agreements and amendments. As state law evolve, Rose also assists with the design and implementation of programs extending beyond hauler obligations, regularly supporting more 20+ jurisdictions on an on-call basis.

Education & Certifications
» Master of Public Administration in Environmental Science and Policy, Columbia University » Bachelor of Science in Conservation and Resource Studies, University of California, Berkeley » Negotiation and Procurement Assistance | Cities of Clayton, Hercules, Los Altos, Martinez, Newark, Piedmont, Pleasant Hill, Rio Vista, and West Sacramento, and the Town of Atherton Provided procurement assistance by evaluating and determining the best option for collection, recycling, processing, and disposal services. Rose completed SB 1383-readiness analyses, identifying key contract terms to include in the extension negotiations, drafted the proposed contract language, and negotiated key outcomes identified as priorities. Los Altos’ franchise extension included all SB 1383-related compliance items and universal roll-out, which was completed far ahead of the state’s deadline. Pleasant Hill’s extension negotiations resulted in a franchise agreement that was SB 1383-ready, including universal roll-out of organics service to all businesses and a 20% reduction in the rate increase originally proposed.

Martinez was extended for ten years with no rate increase. Rose led negotiations on behalf of Newark, successfully reducing the proposed rate increase from 7.8% to 7.36%. West Sacramento’s franchise agreement amendment added compliant services with no associated rate increase. All franchise agreement negotiations included significant revisions to programmatic elements to align with SB 1383, such as the provision of route reviews, universal subscription to organics service, changes to overflow language, revisions to the C&D recycling programs, and adjustments to the uncollected debt program. The franchise agreement amendments and/or new franchise agreements were presented by Rose to the City Councils for all Cities. » Transition Assistance and Hauler Audits | City of Glendale Led the fee verification, tonnage review, and legislative compliance review for half the permitted haulers active in the City.

Rose completed detailed records reviews for the haulers with the highest level of activity in the City. She assisted the City in its transition to a districted exclusive franchise system by leading weekly/monthly hauler meetings and ensuring haulers are meeting key transition deadlines and their franchise agreements’ requirements. The City underwent a complex transition was from over twelve non- exclusive permitted haulers to four exclusive haulers as well as a fully SB 1383-compliant franchise agreement that includes mandatory universal roll-out of recycling and organics service to all customers. Following transition, Rose led a team in conducting financial, tonnage, and customer service audits on the franchised and permitted haulers. » Hauler Financial Audit and Assignment Review | City of Carson Led the fee verification and billing audit portions of the audit of Waste Resources, Technology (WRT), the hauler serving the City of Carson. Assisted the City in requesting and evaluating additional information related to the requested assignment of the WRT agreement to WM.
» SB 1383 Compliance and On-Call | Cities of Brentwood, Burbank, Concord, Clayton, Los Altos, Martinez, Newark, Pleasant Hill, Rialto, Rio Vista, and West Sacramento
Currently assisting or directly assisted with SB 1383 implementation, including direct engagement with purchasing staff from all departments, oversight of and direction for the hauler’s implementation of SB 1383 requirements as negotiated by Rose (in the cases of Los Altos, Concord, Pleasant Hill, and Rialto, which each included universal roll-out of organics containers to all customers), and preparation and maintenance of the implementation record. Rose has held or holds regular meetings with each City to review and discuss all aspects of their solid waste management programs.

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 214 of 502
City of San Fernando | Solid Waste Management Consulting Services 26 Relevant Experience
Peggy Paulsen
Director, Project Support
About
Peggy Paulsen is an experienced and certified Marketing & Communications Director, bringing twelve years of experience in organizing data, brand management, social media engagement, designing and maintaining company websites, and producing professional services proposals.

She is a very energetic and creative person with a keen eye for detail and organization, and leads all marketing and communications efforts for R3 and contributes to the growth, leadership, and overall strategic direction of the organization.

With her expertise in fine-tuned information design, Peggy regularly collaborates to develop visually appealing, easy-to-understand graphics and outreach materials to help engage and educate communities about new legislation such as AB 1826 and SB 1383.

She designs customizable forms, brochures, newsletters, and presentations, as well as personalized maps, infographics and logos, and event posters and flyers. Additional areas of expertise includes report and presentation organization, creation, preparation, and execution, quality assurance, and social media marketing.

Education & Certifications
» Bachelor of Business Administration, Emphasis on Communications, National University » Certified Professional Services Marketer, Society for Marketing Professional Services » On-Call Consulting Services | Cities of Anderson & Brentwood R3 has provided legislative compliance support to City of Brentwood since 2017 and for the City of Anderson since 2024. For both cities, Peggy recently designed custom mailers to be distributed throughout the communities - to both residential and commercial/MFD customers - on the topic of organic waste diversion and collection, as well as edible food recovery.. » SB 1383 Implementation and On-Call Assistance | City of Citrus Heights Collaborated on the development of SB 1383 outreach and educational material. She also recently designed and created the public Proposition 218 notice. This resulted in a full bleed, full color postcard, and was delivered to 25,000 residential accounts. The public hearing for the solid waste rate increase was held in January 2022 and was approved with less than 50 protests. In addition, she updated the City’s website, to educate and engage customers to sign up for organic collection. » Solid Waste Coordination Services | Town of Loomis
For the past three years, our team has supported the Town with various solid waste coordination services, including a review of compliance, reporting, and administration of the Town’s solid waste programs. As a part of this engagement, Peggy provided outreach support to the Town for their mandatory Proposition 218 Noticing process, and developed a customized Food Waste Prevention At Home flyer for display in Town Hall and for distribution to the community. » Various On-Call Consulting Services | City of Rancho Cordova Recently supported the implementation of outreach and education efforts for ABs 341, 1826, and SB 1383 to all covered generators and residents. She designed the Alternative Service Compliance and Exemption Waiver, crafted new SB 1383-compliant website language, and reviewed the City’s Annual Outreach Plan for clarity and conciseness. » SB 1383 Program Development and Public Outreach | Nevada County & City of Grass Valley Assisted in distinguishing the similarities and differences between the responsibilities of County and City, and combining into an easy-to-read, comprehensive report, as they relate to an SB 1383 program and implementation plan that will fulfill legislative compliance. She also updated website language and aimed to educate and engage the County’s and City’s target audience to be following Article 4 of SB 1383 requirements. For the City of Grass Valley, she designed and provided content for an entirely new solid waste page on the City’s website. » SB 1383 Compliance and On-Call Assistance | San Benito County Our team is currently assisting with comprehensive support in all aspects of their waste management program. Peggy provided support in the form of collateral creation for county-wide distribution. She designed an organics facility map, illustrating locations and providing contact information for county-approved facilities; a “Donating Extra Food” sticker, with information on how businesses can be a part of ongoing edible food recovery efforts; and also provided content for social media posts. » Proposition 218 Public Noticing | Cities of Hercules, Lakeport, Monterey Park, Pomona, Redlands, Rosemead, Sonoma, & Vallejo; Counties of Santa Clara, Sonoma, & Merced; Town of Loomis Peggy has provided guidance, support, and recommendations for best practices for various jurisdictions with their required Proposition 218 public noticing process for its solid waste rate increases - regarding SB 1383 requirements and associated rate adjustments. Peggy has drafted a wide variety of custom notices, depending on community demographics and needs, ranging from simplified postcards to fully detailed 8-page booklets with four languages.

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 215 of 502
City of San Fernando | Solid Waste Management Consulting Services 27 Relevant Experience
Claire Wilson
Sr. Managing Consultant, Project Support
About
Claire Wilson worked for R3 for the past 8 years and utilizes her background in public policy, experience in research and data analysis, and community outreach and education to apply to the range of R3’s solid waste planning projects. She is experienced in Zero Waste and high diversion planning and implementation, specializes in community and stakeholder engagement strategies, and has worked with jurisdictions to develop innovative methodologies to approach Zero Waste, reuse policy, and comply with State legislation. Claire has also assisted with the revision of municipal ordinances to update and clearly define diversion goals and other high diversion strategies. She has worked with 80+ municipal clients at her time at R3 on a broad range of projects that include program implementation, procurement and negotiations, rate models, to name a few. She recently completed her Master of Public Policy program at UC Berkeley In May 2024 where she is focused on applied policy analysis and practice, program evaluation, sustainable food systems.

Education & Certifications
» Master of Public Policy, Goldman School of Public Policy, University of California, Berkeley » Bachelor of Science in Environmental Studies, University of California, Santa Barbara » Manager of Integrated Solid Waste Management - Solid Waste Association of North America » Solid Waste Franchise Agreement Negotiations | City of Santa Clarita Claire provided analytical support and was a member of the City’s negotiation team for their competitive RFP process for solid waste services. She drafted deal points, developed agendas, and supported drafting of contract terms and conditions for all agreements. She provided key support in drafting summaries of the proposals and analyzing proposed rates. Upon the City Council’s decision selecting their preferred program, Claire supported the City in executing the final agreement. After execution of the original contract, Claire was the lead analyst for the City when the City’s designated landfill closed in January 2025.

This event triggered an Extraordinary Rate Increase process and Claire worked with the City’s hauler to review, analyze, and confirm the financial outcomes from the landfill’s closure. She supported negotiations with the hauler, drafted amendment and agenda report language, and supported the City in the successful passage of amendment and subsequent rates. » Franchise Agreement Extension Analysis and Negotiations | City of Cerritos Claire recently provided analytical support for the City in its renegotiation with its current hauler. She was a member of the negotiation team, drafted deal points and contract terms, and drafted the staff report for presentation to City Council. Her work provided the City with options to enhance their contract related to SB 1383 and she conducted a current rate comparison of the Los Angeles area for the City’s final presentation to Council. » Solid Waste Support Services | City of Vallejo
Claire has worked with the City for 5+ years on many aspects of their solid waste system. Her work began after the City began its new term with their Franchise Agreement. She worked with the hauler to develop reporting systems, manage the contract effectively, and respond when customer issues came up. Claire has also assisted the during a corrective action plan process with CalRecycle to achieve AB 1826 compliance including development of exemption forms, compliance letters, tracking sheets, and scripts; and a clear action plan that identified responsible entities and actions to be taken. For SB 1383 implementation, she drafted changes to the Municipal Code for mandatory organics collection and helped negotiate an amendment for services. She is currently providing with support on all aspects of the City’s solid waste system to meet compliance with SB 1383, draft materials for reporting, review reports provided by the hauler, assess rate increases, and more. » SB 1383 Solid Waste Management | Cities of Brentwood, Concord, Citrus Heights, Dinuba, Dixon, Glendale, Irwindale, Monrovia, Riverside, Santa Rosa, Turlock and Westlake Village; and the Town of Corte Madera and Las Gallinas Valley Sanitary District Claire is currently the lead on our engagements with the Cities of Dinuba, Dixon, Turlock and Union City for SB 1383 implementation activities. As part of these project, she helps manage edible food recovery programs, recordkeeping, procurement, tracking outreach activities, confirming and visiting Tier 1 and 2 generators and FROs, and assisting in the development of their enforcement strategy. Additionally, she provides support in preparing compliance documentation for CalRecycle, collaborating with the franchised haulers, reviewing annual rate reviews, and providing other general assistance with solid waste–related issues as requested.
» Procurement Services | Cities of Pomona, Rosemead, Santa Clarita and Thousand Oaks; Counties of Santa Clara and Ventura Claire assisted as project support with a variety of different function for various procurement processes. She worked to develop the City of Rosemead’s deal points and detailed summaries for each proposal submitted. For the County of Santa Clara, she assisted in the development of the franchise agreement and worked with staff to fine tune deal points and desired services before the RFP was released. For the City of Pomona, Claire lead in-person community meetings for residents and businesses to better understand the RFP process, voice concerns, and provide feedback for desired services to be included in a new franchise agreement.

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 216 of 502
City of San Fernando | Solid Waste Management Consulting Services 28 Relevant Experience
Jordan Lane
Managing Consultant, Project Support
About
Jordan Lane brings more than nine years of progressive experience in California’s solid waste and recycling sector, with deep expertise in managing municipal waste programs, interpreting regulatory requirements, and supporting agencies through major operational and contractual transitions. Her background includes serving as Deputy Director for the San Luis Obispo IWMA, where she oversaw programs across 20 jurisdictions and coordinated compliance, hauler performance, and regional initiatives.

At R3, Jordan is involved in complex, high-impact projects ranging from negotiating long-term franchise agreements to developing waste program guidelines, conducting compensation and rate benchmarking studies, and performing detailed hauler audits. She regularly provides on-call technical support to cities and counties statewide, assisting with day-to-day operations, data management, policy development, and SB 1383 compliance.

Education & Certifications
» Bachelor of Science, Biology, UC San Diego
» TRUE Advisor Certification, GBCI
» Hauler Audit Performance, Fees and Legislative Compliance | City of Glendale Worked with the City and its permitted haulers to audit diversion and financial data via review of gross receipts, tonnage, AB 341, AB 1826, and SB 1383 data. Audits include virtual site visits and regular correspondence with the permitted hauling companies hauling waste non-exclusively in the City of Glendale. » On-Call Consulting Services | City of Citrus Heights
Currently assisting the City with implementing strategies to meet the requirements of SB 1383 including maintenance of the City’s records, coordination of reviews and inspections, and completion of State compliance reports. She represents the City in meetings with State representatives and serves as liaison between the City and their haulers. » Solid Waste Program Guide and Introduction Packet | City of Rio Vista Led the development of a comprehensive Solid Waste Program Guide for the City of Rio Vista, designed to ensure continuity of operations and support long-term succession planning. The guide consolidates program requirements, workflows, regulatory obligations, and operational procedures into a single, accessible resource for all solid waste staff. In creating this document, Jordan analyzed existing practices, integrated state and local compliance requirements, and organized information into a clear, functional structure that supports both day-to-day operations and staff onboarding. The resulting guide serves as a dynamic and easily updated reference tool, strengthening institutional knowledge, improving consistency across staff roles, and enhancing the City’s overall ability to manage its solid waste programs effectively. » Solid Waste Rate Survey | City of Menlo Park
Performed a solid waste rate survey for the City of Menlo Park, analyzing residential, multifamily, and commercial rates across all jurisdictions in San Mateo and Santa Clara counties. This project involved collecting, verifying, and standardizing rate data from multiple agencies; identifying structural differences in service models; and assessing how Menlo Park’s rates compare within the regional landscape. Jordan organized complex information into a clear, accessible format that supported policy discussions, rate planning, and long-term financial strategy. The final survey provided Menlo Park with a detailed, data-driven benchmark tool that enhanced transparency, informed rate review processes, and strengthened the City’s understanding of regional solid waste cost drivers.
» Master Services Agreement | City of Westlake Village
Currently assisting the City in bringing businesses into compliance with SB 1383 edible food generator standards, reducing organics contamination in the commercial sector, and providing on-site inspection services. Concurrently, she is leading an effort to restate the City’s Construction and Demolition Debris management program including revision of the existing guidelines, training to current staff, enhancing communication between stakeholders and guiding implementation of the new program.
» On-Call Interim Executive Director Support | Yuba Sutter Regional Waste Management Authority Currently providing ongoing support to the Interim Executive Director by coordinating staff deliverables, assisting with staff oversight, and helping advance organizational priorities. Jordan helps oversee grant management from application to reporting and compliance tracking; contributes to policy development and provides support for SB 1383 compliance by further developing the agency’s implementation record and coordinating required documentation with member agencies and haulers.

Her role helps strengthen overall operational efficiency and regulatory readiness across the agency.

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 217 of 502
City of San Fernando | Solid Waste Management Consulting Services 29 Relevant Experience
Maryann Hulsman
Sr. Consultant, Project Support
About
Maryann Hulsman brings two decades of project management experience in a wide range of mission-driven projects, including environmental planning, non-profit fundraising, and event production, and she has worked in the solid waste industry for three years. She provides effective, thoughtful communication, and is able to solve problems and lead teams through complex situations. She has a long-held and ardent relationship with waste diversion and environmental consulting. Maryann first began engaging with California waste management policy and operations while in college, then worked for eight years compiling CEQA, NEPA, and water permitting documentation for a broad assortment of clients in the Central Valley and Bay Area.

As a Sr. Consultant for R3, Maryann provides important support on a variety of solid waste management projects, including negotiations/procurements of new collection agreements, hauler performance reviews and audits, SB 1383 implementation/compliance, and solid waste cost studies.

Education & Certifications
» Master of City Planning, Emphasis in Community Development, Massachusetts Institute of Technology » Bachelor of Science, Environmental Policy Analysis and Planning, University of California Davis » RFP for Solid Waste Collection Agreements | Cities of Richmond, Sebastopol, Suisun, San Pablo, and West Sacramento R3 provided assistance with a competitive RFP to secure new solid waste collection agreements. Maryann prepared a model franchise agreement template for the RFP, drafting extensive new language to accommodate numerous requirements from both cities, and then took that document through two parallel negotiation processes for both cities. She also acted as primary documentarian and communications point person during both negotiations processes, tracking deal points and updating agreement language as needed.
» On-Call Consulting & Hauler Transition Assistance | Town of Windsor R3 is providing assistance with a competitive RFP to secure a new solid waste collection agreement. Maryann is managing the day-to-day responsibilities of the project, including project schedule, the community and stakeholder engagement process, and the RFP process. She prepared the RFP and the accompanying model Franchise Agreement, and will be taking the Franchise Agreement document through negotiations, edits, and finalization. In the process, she is working closely with Town Council members, staff, and community representatives, and is managing workflows within the R3 project team. » On-Call Consulting & Hauler Transition Assistance | City of Sebastopol Assisted with all steps of procurement, from the start of the RFP process through award of contract. In particular, she wrote the RFP and the accompanying model Franchise Agreement, then shepherded the Franchise Agreement document through negotiations, edits, and finalization. In the process, she worked closely with the City Council’s ad-hoc committee and City staff, assisting with the interview, evaluation, and selection process. Subsequent to adoption of the resulting agreement, she then assisted the City with a controversial transition from the incumbent hauler to the new hauler, providing advice regarding communication strategy and helping to keep relationships positive. » On-Call Consulting Services | City of Duarte
Provided ongoing assistance and advice as City staff strove to meet and exceed their goals related to implementation of SB 1383. In particular, she helped the City manage their relationship with their hauler, Burrtec, she helped with the City’s 2024 Capacity Planning for both Organic Waste Recycling and Edible Food Recovery, and she prepared the City’s 2023 and 2022 Electronic Annual Reports (EARs) for submittal to CalRecycle. » Consulting Services to Audit Performance | City of Glendale Conducted audits of the four franchised haulers’ customer service, education/outreach, and waiver programs, then acted as primary author and editor of the entire franchised haulers’ audit report, reviewing and editing each component section and preparing a cohesive, clear document for City staff. She also prepared financial and tonnage analysis for R3’s audit of the City’s permitted haulers.
» On-Call Consulting Services & Performance Review | City of Los Altos Currently providing ongoing assistance and advice to the City as City staff strive to meet and exceed their goals related to implementation of SB 1383, particularly including guidance regarding outreach materials and the City’s year-round cycle of solid waste-related deadlines and responsibilities. She prepares the City’s Electronic Annual Reports (EARs) for submittal to CalRecycle. Additionally, R3 recently undertook a performance review of the City’s hauler, Mission Trail Waste Systems, on behalf of the City. Maryann reviewed the City’s franchised hauler’s customer service and education/outreach practices, and then acted as co-editor of the performance review report.

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 218 of 502
City of San Fernando | Solid Waste Management Consulting Services 30 Relevant Experience
Gauvri Nathwani
Consultant, Project Support
About
Gauvri Nathwani is an experienced sustainability professional with a strong background in environmental education, policy compliance, and community outreach. With a degree in Environmental Studies from UC Santa Barbara and a focus on sustainability and renewable energy, she has worked across local government, nonprofit, and private sectors to support zero-waste initiatives and promote environmentally responsible practices. At Alameda County Industries, she played a key role in helping the City of Alameda meet California’s waste diversion and climate goals by leading outreach programs, conducting waste audits, and developing tailored plans for businesses, multi-family properties, and public agencies.

Gauvri’s work is grounded in a strong understanding of state legislation and driven by a passion for making sustainability practical and impactful at the community level. Whether presenting to stakeholders, writing grants, or managing on-the-ground education campaigns, she brings a thoughtful, solutions-oriented approach to every project.

Education & Certifications
» Bachelor of Arts in Environmental Studies, University of California, Santa Barbara » LEED Green Associate
» Solid Waste Consulting Services | City of Santa Clara R3 is assisting the City with two RFPs for Disposal and Yard Waste processing services, developing the solicitations in coordination with City staff and drafting agreements for dedicated disposal and yard trimmings processing services. Gauvri is currently conducting audits for the City’s NEF Haulers. She is identifying discrepancies in billing, ensuring ratepayers are being charged correctly, and conducting audits to learn more about the Haulers’ methods in order to facilitate a transparent process. » Hauler Audit Performance, Fees and Legislative Compliance | City of Glendale Assisted the City by completing a billing audit for the City’s haulers. Compared the rates of the haulers against the prices that were being charged. This led to the discovery that a few customers were being overbilled and the error has been corrected. » Procurement Assistance | Town of Windsor
Gauvri assisted with creating a rate matrix that compares solid waste rates within Sonoma County, in order to ensure the Town is being charged fair pricing. She navigated city websites, reached out to haulers to confirm current rates, and created a cost comparison analysis across the county.
» Solid Waste Franchise Evaluation and Procurement Services | City of Rohnert Park R3 was engaged to assist with Recology negotiations and a potential RFP process for exclusive waste collection, with the City immediately requesting a RRI rate review. Gauvri assisted with creating an administrative checklist for duties that must be performed by the Hauler and City, per the franchise agreements, to ensure transparency. » Competitive Procurement Support | City of West Sacramento The R3 team is guiding the City through the complete franchise agreement process, from initial stakeholder engagement and RFP development to final agreement execution and providing full staff support. Gauvri is currently ensuring franchise fees are being fairly reflected for the rate payers. She has assisted in determining land value for the City (and neighboring cities), reading through finance plans and identifying information that will assist in building out the City’s total finances for the year. » On-Call Consulting Services | City of Elk Grove
Assisted with billing analysis for Republic and the City. Worked on comparing rates across 4 year period to identify potential mischarges and differences in rates. She also performed a storm drain analysis where she identified customers that may have been charged differently than the understood methodology. Gauvri also assisted the City to complete their implementation record, reviewed documents including but not limited to: program descriptions, paper procurement, ROWP, route reviews and other SB 1383 compliance areas for the City’s JACE review. » On-Call Consulting Services | Town of Loomis
R3 provides on call consulting services to manage the City’s C&D program for residents looking to modify their homes and businesses. Gauvri assists in the approval of pre- and post-construction permits, ensuring the applicant is complying with CalGreen diversion requirements and identifying non-compliant sites to the Town. She works in partnership with the Town to ensure that all permits are tracked, approved or corrected, and that each applicant meets diversion requirements.

6. PROPOSED STAFFING
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 219 of 502
City of San Fernando | Solid Waste Management Consulting Services 31

7. PROPOSED COSTS SHEET AND RATES
R3 proposes to complete the project for a total cost of $174,970. Table 1, below, shows the total cost breakdown by task. Additional consulting services beyond those proposed will be charged at the standard rates shown in Table 2, below. Fees for work completed will be billed monthly at the first of each month, for the preceding month, and are due within 30 days of the invoice date.

Table 1: Cost Breakdown
2 2 2 2 8 $2,090
2 0 2 2 0 2 8 $2,090
2 2 2 4 10 $2,490
2 2 2 4 10 $2,490
2 4 2 2 12 22 $5,310
6 4 6 6 0 20 42 $10,290
24 10 16 40 16 32 138 $34,970
2 4 4 4 8 22 $5,180
2 8 8 2 2 22 $5,560
10 8 20 40 16 28 122 $29,860
38 18 48 92 38 70 304 $75,570
4 4 8 $2,420
4 8 8 20 $5,400
24 28 28 40 60 180 $43,100
6 16 8 30 $8,200
24 24 8 56 $16,440
12 4 16 8 40 $11,460
74 4 96 60 40 60 334 $87,020
120 26 152 160 78 152 688 -
- $174,970
$340
TASK 3 SUBTOTAL
Task 4.6 Finalize New Agreement
Task 4.3 Proposal Evaluation and Selection Process
Task 2.1 Evaluation of Existing Waste Management
Services
Task 4.1 Finalize and Issue RFP and Agreement
Task 4.2 Conduct Mandatory Pre-Proposal Meeting
and Prepare Addenda
Task 2.2 SB 1383 Regulatory Compliance Analysis
(Expanded Deliverables)
Task 2.3 Market and Industry Review
TASK 2 SUBTOTAL
Task 1 Project Management and Coordination
TASK 1 SUBTOTAL
Task 3.4 Prepare RFP Package
Task 3.1 Develop a New Solid Waste Franchise
Agreement
Task 3.2 Prepare Qualifications
Task 3.3 Prepare Criteria and Methodology to
Evaluate Proposals
Task 4.4 Rate Modeling and Financial Impact
Analysis
Task 4.5 Agreement Negotiations
TASK 4 SUBTOTAL

TOTAL PROJECT HOURS

TOTAL PROJECT BUDGET

KEY PERSONNEL
PROJECT TASKS Principal Director HOURS* BUDGET* Sr. Managing Consultant
Managing
Consultant Sr. Consultant Consultant
$305 $265 $240 $220 $200
*Hours may be moved between tasks to respond to changing conditions and work flow prioritization, with City permission.

7. PROPOSAL COSTS

SHEET & RATES
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 220 of 502
City of San Fernando | Solid Waste Management Consulting Services 32

CLASSIFICATION RATE
Principal / Sr. Director $ 340 per hour
Director $ 305 per hour
Sr. Managing Consultant $ 265 per hour
Managing Consultant $ 240 per hour
Sr. Consultant $ 220 per hour
Consultant $ 200 per hour
Associate Consultant $ 185 per hour
Expert Witness 1.5x Rates Listed Above

REIMBURSABLE COSTS
Consultants/Subcontractors Cost plus 10%
Lodging and Meals Direct cost
Travel — Private or company car At Current Federal Rate Travel — Other Direct cost
Delivery and other expenses Direct cost
Table 2: Standard Rates

7. PROPOSAL COSTS

SHEET & RATES
CONTRACT NO. 2493
EXHIBIT "B"
April 6, 2026 Special & Regular CC Mtg Page 221 of 502
City of San Fernando | Solid Waste Management Consulting Services 31

7. PROPOSED COSTS SHEET AND RATES
R3 proposes to complete the project for a total cost of $174,970. Table 1, below, shows the total cost breakdown by task. Additional consulting services beyond those proposed will be charged at the standard rates shown in Table 2, below. Fees for work completed will be billed monthly at the first of each month, for the preceding month, and are due within 30 days of the invoice date.

Table 1: Cost Breakdown
2 2 2 2 8 $2,090
2 0 2 2 0 2 8 $2,090
2 2 2 4 10 $2,490
2 2 2 4 10 $2,490
2 4 2 2 12 22 $5,310
6 4 6 6 0 20 42 $10,290
24 10 16 40 16 32 138 $34,970
2 4 4 4 8 22 $5,180
2 8 8 2 2 22 $5,560
10 8 20 40 16 28 122 $29,860
38 18 48 92 38 70 304 $75,570
4 4 8 $2,420
4 8 8 20 $5,400
24 28 28 40 60 180 $43,100
6 16 8 30 $8,200
24 24 8 56 $16,440
12 4 16 8 40 $11,460
74 4 96 60 40 60 334 $87,020
120 26 152 160 78 152 688 -
- $174,970
$340
TASK 3 SUBTOTAL
Task 4.6 Finalize New Agreement
Task 4.3 Proposal Evaluation and Selection Process
Task 2.1 Evaluation of Existing Waste Management
Services
Task 4.1 Finalize and Issue RFP and Agreement
Task 4.2 Conduct Mandatory Pre-Proposal Meeting
and Prepare Addenda
Task 2.2 SB 1383 Regulatory Compliance Analysis
(Expanded Deliverables)
Task 2.3 Market and Industry Review
TASK 2 SUBTOTAL
Task 1 Project Management and Coordination
TASK 1 SUBTOTAL
Task 3.4 Prepare RFP Package
Task 3.1 Develop a New Solid Waste Franchise
Agreement
Task 3.2 Prepare Qualifications
Task 3.3 Prepare Criteria and Methodology to
Evaluate Proposals
Task 4.4 Rate Modeling and Financial Impact
Analysis
Task 4.5 Agreement Negotiations
TASK 4 SUBTOTAL

TOTAL PROJECT HOURS

TOTAL PROJECT BUDGET

KEY PERSONNEL
PROJECT TASKS Principal Director HOURS* BUDGET* Sr. Managing Consultant
Managing
Consultant Sr. Consultant Consultant
$305 $265 $240 $220 $200
*Hours may be moved between tasks to respond to changing conditions and work flow prioritization, with City permission.

7. PROPOSAL COSTS

SHEET & RATES
CONTRACT NO. 2493
EXHIBIT "C"
April 6, 2026 Special & Regular CC Mtg Page 222 of 502
City of San Fernando | Solid Waste Management Consulting Services 32

CLASSIFICATION RATE
Principal / Sr. Director $ 340 per hour
Director $ 305 per hour
Sr. Managing Consultant $ 265 per hour
Managing Consultant $ 240 per hour
Sr. Consultant $ 220 per hour
Consultant $ 200 per hour
Associate Consultant $ 185 per hour
Expert Witness 1.5x Rates Listed Above

REIMBURSABLE COSTS
Consultants/Subcontractors Cost plus 10%
Lodging and Meals Direct cost
Travel — Private or company car At Current Federal Rate Travel — Other Direct cost
Delivery and other expenses Direct cost
Table 2: Standard Rates

7. PROPOSAL COSTS

SHEET & RATES
CONTRACT NO. 2493
EXHIBIT "C"
April 6, 2026 Special & Regular CC Mtg Page 223 of 502
ATTACHMENT “B”
RESOLUTION NO. 8447

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON JULY 1, 2025, FOR SOLID WASTE MANAGEMENT

CONSULTING SERVICES
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the revenues and expenditures of the current City budget; and
WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending July 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on July 1, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:

FOR SOLID WASTE MANAGEMENT CONSULTING SERVICES
Increase in Professional Services Expenditures
Account No. 001-310-0000-4270 $174,970

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS 6th day of April 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 224 of 502
RES. NO. 8447
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8447 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of April 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of April, 2026.

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 225 of 502
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April 6, 2026 Special & Regular CC Mtg Page 226 of 502
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April 6, 2026 Special & Regular CC Mtg Page 228 of 502

AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1250 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Fabian Valdez, Police Chief

Date: April 6, 2026
Subject: Consideration to Approve Co-Sponsorship of the Pueblo y Salud Safe and Sober Graduation Townhall Meeting, and Request to Waive Facility Use Fees RECOMMENDATION:

It is recommended that the City Council:
a. Approve Co-Sponsorship of the Pueblo y Salud Safe and Sober Graduation Townhall Meeting tentatively scheduled for Saturday, May 2, 2026, at Recreation Park;

b. Approve the use of the City seal on the print material and social media pursuant to City Council Ordinance No. 1724 (Attachment “A”);
c. Waive facility use fees for the use of Recreation Park for this co-sponsorship, with City Manager approval; and
d. Authorize the participation in, and use of the City seal, for future Pueblo y Salud Safe and Sober Graduation Townhall Meetings held in the City with City Manager approval.

BACKGROUND:

1. On February 26, 2026, PYS reached out to staff and requested use of the facilities at Recreation Park to host this year’s Safe and Sober Graduation Townhall for a tentative date of May 2, 2026.

ANALYSIS:

Graduation season is a time of celebration for students and families, but it also presents an important opportunity for education and prevention related to underage drinking and unsafe April 6, 2026 Special & Regular CC Mtg Page 229 of 502
Consideration to Approve Co-Sponsorship and Use of the City Seal for the Pueblo y Salud Safe and Sober Graduation Townhall Meeting, and Request to Waive Facility Permit Fees

gatherings. Community outreach efforts that provide families and youth with practical information, resources, and prevention strategies can play an important role in promoting safe decision-making and reducing alcohol-related incidents during this time.

In support of these efforts, Pueblo y Salud, a San Fernando-based community organization that provides substance use prevention services and education throughout Los Angeles County, is organizing a Safe and Sober Graduation Town Hall. The Town Hall is intended to educate parents, students, and community members about the dangers of underage drinking and to promote safe celebrations during the graduation season. Pueblo y Salud is seeking City Co-sponsorship through in-kind support, including use of the City’s social media platforms and website for promotion, authorization to use the City Seal, and staff support during the event. The event is scheduled for May 2, 2026, from 10:00 a.m. to 12:00 p.m. at San Fernando Recreation Park.

The purpose of the Town Hall is to provide families with practical information and resources to help prevent underage drinking and alcohol-related incidents associated with graduation celebrations. The event will feature a moderated panel discussion with representatives from healthcare organizations, San Fernando Police Department, alcohol and drug prevention organizations. Panelists will discuss the health and safety impacts of underage drinking, strategies parents can use to talk with their children about alcohol, legal consequences related to providing alcohol to minors, and available community resources for prevention and support.

The Town Hall will also provide an opportunity for community members to ask questions and engage directly with subject matter experts. The event is intended to bring together parents, youth, school representatives, local businesses, and community stakeholders to encourage responsible decision-making and promote safe and sober graduation celebrations. Through this effort, the City and its partners aim to strengthen community awareness, support youth safety, and reduce alcohol-related incidents during the graduation season.

Staff is requesting City Council approval to co-sponsor the Pueblo y Salud Safe and Sober Graduation Townhall Meeting. This co-sponsorship would allow the City to support outreach and awareness efforts, including the provision of City-owned space and assistance with event promotion and community outreach through utilizing social media outlets. Staff also requests authorization for use of the City Seal on promotional materials.

BUDGET IMPACT:

The sponsorship entails providing in-kind support, such as utilizing social media outlets for marketing and featuring the event on the City's website. Additionally, the City will waive any applicable facility use fees associated with co-sponsored events, which could range in cost from approximately $150 - $1,000 per event, according to the Fiscal Year 2024-25 Fee Schedule.

April 6, 2026 Special & Regular CC Mtg Page 230 of 502
Consideration to Approve Co-Sponsorship and Use of the City Seal for the Pueblo y Salud Safe and Sober Graduation Townhall Meeting, and Request to Waive Facility Permit Fees

CONCLUSION:

It is recommended that the City Council approve co-sponsorship of the Pueblo y Salud Safe and Sober Graduation Townhall Meeting; approve the use of the City seal on the print material and social media pursuant to City Council Ordinance No. 1724 (Attachment “A”); waive facility use fees for use of City facilities for co-sponsored events, with City Manager approval; and authorize the participation in, and use of the City seal, for future Pueblo y Salud Safe and Sober Graduation Townhall Meetings held in the City with City Manager approval.

ATTACHMENT:

A. Ordinance No. 1724
April 6, 2026 Special & Regular CC Mtg Page 231 of 502
ORDINANCE NO. 1724

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO AMENDING ARTICLE 1 (GENERAL PROVISIONS) OF CHAPTER 1 (GENERAL

PROVISIONS AND PENALTIES) OF THE SAN FERNANDO MUNICIPAL CODE

TO ESTABLISH RESTRICTIONS AND PROTECTIONS AGAINST THE

UNAUTHORIZED USE OF THE CITY SEAL AND OTHER CITY LOGOS AND

INSIGNIAS
WHEREAS, the City of San Fernando has a City Seal and certain other logos and insignia that are not protected from unauthorized use by ordinance or copyright law; and WHEREAS, California Government Code § 34501.5 and Elections Code § 18304 solely protect city seals by prohibiting the use of a city seal in campaign literature or mass mailing with the intent to deceive voters; and
WHEREAS, the unauthorized use, reproduction or facsimile of a city seal for any purpose may create a misleading, erroneous or false impression that the document, item, statement, event, and/or organization is authorized, supported, and/or sponsored by the City or a public official; and
WHEREAS, the City desires to protect its official seal from all unauthorized uses to prevent fraud, deception, misrepresentation, and/or abuse; and
WHEREAS, the City Council seeks to ensure that the City Seal, the City logo, and other City insignia are used only for purposes directly related to the official business of the City of San Fernando, or as expressly authorized.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The recitals above are true and correct and incorporated herein by reference.

SECTION 2. Section 1-14 (Custodian of city seal) set forth under Article I (General Provisions) of Chapter 1 (General Provisions and Penalties) of the San Fernando Municipal Code is hereby repealed in its entirety. Section 1-14 shall hereafter appear as follows:

Sec. 1-14. Reserved
SECTION 3. Section 1-13 (Description of the city seal) of Article I (General Provisions) of Chapter 1 (General Provisions and Penalties) of the San Fernando Municipal Code is repealed in its entirety and replaced and superseded by the following net title and text:

April 6, 2026 Special & Regular CC Mtg
ATTACHMENT "A"

ORD. NO. 1724
2 Sec. 1-13. Custody and Use of the City Seal and City Logos and Insignias (a) Definitions.
“City Seal” means the official seal of the City of San Fernando as adopted by Ordinance No. 2. The common seal of the City of San Fernando described as consisting of a circular disc, 1⅞ inches in diameter, having a design cut thereon showing the San Fernando Mission with a rising sun, surrounded by the words "City of San Fernando, California, Incorporated Aug. 31, 1911.” The City Seal is depicted in color and in monochrome as follows:

“City Logo” means an illustrative logo depicting the City Seal in monochrome with the words “The City of San Fernando” overlay on top and with the letters “D” and “O” in the word “Fernando” interlocking.

“City Insignia” means in addition to the City Seal and City Logo as designated by the City Council, any other logos, website banners, letterhead, business cards, or emblems depicting or including the City of San Fernando, as approved by the City Manager.
(b) Use of City Seal, City Logo and City Insignia.
(1) The City Clerk or designee, acting as the custodian of the City Seal, City Logo and any City Insignia, is authorized to use or affix the City Seal, City Logo and any City Insignia to all certificates and documents as may be required by law, by this Municipal Code, or by City ordinance or resolution, to authenticate official City documents or to indicate institutional sanction for official, legal and ceremonial purposes.
(2) The City Seal, City Logo and any City Insignia shall only be used for purposes directly connected with the official business of the City of San Fernando, its City Council, boards and commissions, committees, officers or departments or for such other purposes as the City Council may specify by policy adopted by resolution.

April 6, 2026 Special & Regular CC Mtg Page 233 of 502
ORD. NO. 1724
3 (3) In the manner specified by City Council policy adopted by resolution, City officers, employees, members of the City Council and members of City boards, commissions and committees may use stationery, printed materials and other articles with the City Seal, City Logo or City Insignia while acting within the scope of their office or employment.
(4) The City Council retains the right to create variations of the City Seal and City Logo, and to adopt and establish other official City Seals and City Logos. Such variations may include, but are not limited to, centennial or other seals or logos which mark anniversaries, events, and/or any other City occasion the City Council wishes to commemorate. The City Seal and City Logo may only be altered pursuant to ordinance or resolution of the City Council. (5) The City Manager or designee is authorized to determine the appropriate use of City Insignia. The City Manager shall not approve any use of the City Insignia in such a manner as to suggest City endorsement of events, political issues, products, and other uses that are prohibited by law, or in a discriminatory manner or manner inconsistent with this chapter. (c) Prohibited Uses of City Seal, City Logo and City Insignia. (1) It is unlawful for any person or entity to make use of the City Seal, City Logo, and/or City Insignia or any portion, facsimile, mock-up, or reproduction thereof, or make or use of any design, symbol, emblem, insignia or similar device that is an imitation of said City Seal, City Logo, or City Insignia, or that may be mistaken therefor, that is designed, intended or likely to confuse, deceive or mislead the public, for private or commercial purposes or for any purpose other than the official business of the City without the express written consent of the City Council or as otherwise authorized by any policies and procedures adopted by City Council resolution.
(2) No person, firm, association, or corporation shall use the City Seal, City Logo, and/or City Insignia, or any facsimile thereof for purposes of supporting or opposing the nomination or election to any City or other public office of him or herself or any other person, or for purposes of supporting or opposing any ballot measure, nor include such City Seal, City Logo, and/or City Insignia on any writing distributed for purposes of influencing the action of the electorate, or any part thereof, in any election. This section shall not be applicable to writings issued by the City of San Fernando or the City Council as a whole pursuant to law.
(3) Unauthorized use of the City Seal, City Logo, and/or City Insignia for commercial, malicious, deceptive, fraudulent, or other unauthorized purposes without the express written authorization of the City of San Fernando is declared to be a public nuisance and the City can abate or enjoin such use pursuant to this Municipal Code.

April 6, 2026 Special & Regular CC Mtg Page 234 of 502
ORD. NO. 1724
4 (d) Penalties.

Violation of this section shall be an infraction or misdemeanor and punishable by a fine not exceeding $1,000.00, or imprisonment for a term not exceeding six months, or by both such fine and imprisonment. Nothing herein prevents the City from using any other available civil and/or criminal remedies allowed by law to protect the City Seal, City Logo, and City Insignia from improper or illegal use.

SECTION 4. CEQA. The City Council has determined that the proposed Ordinance is not a “project” as defined by the California Environmental Quality Act (CEQA) Guidelines Section 15378.

SECTION 5. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.

SECTION 6. Inconsistent Provisions. Any provision of the San Fernando Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to implement the provisions of this Ordinance.

SECTION 7. Construction. The City Council intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. To the extent the provisions of the San Fernando Municipal Code as amended by this Ordinance are substantially the same as the provisions of that Code as it read prior to the adoption of this Ordinance, those amended provisions shall be construed as continuations of the earlier provisions and not as new enactments.

SECTION 8. Authority and Publication. The City Clerk shall cause this ordinance or a summary hereof to be published in a newspaper of general circulation, published in the County of Los Angeles and circulated in the City, and if applicable, to be posted, in accordance with Section 36933 of the California Government Code; shall certify to the adoption of this ordinance and shall cause a certified copy of this ordinance, together with proof of publication, to be filed in the Office of the City Clerk.

SECTION 9. Effective Date. This Ordinance shall go into effect and be in full force effective at 12:01 a.m. on the thirty-first (31st) day after its passage.

April 6, 2026 Special & Regular CC Mtg Page 235 of 502
ORD. NO. 1724
PASSED, APPROVED, AND ADOPTED by the City Council of the City of San Fernando at a regular meeting held on the 2"^ day of April, 2024.

CelestelT'RofcJiezTIviayoT'arSe^city^
San Fernando, California
ATTEST:
n
Juli^Fritz, City Clerk
APPROVED AS TO FORM:
/
Pilchard Padilla, Assistant City Attorney
5 April 6, 2026 Special & Regular CC Mtg Page 236 of 502 ORD. NO. 1724

CERTIFICATION
I, City Clerk of the City of San Fernando, do hereby certify that the above and foregoing is a full, true, and correct copy of Ordinance No. 1724 which was introduced on March 18, 2024, and adopted by the City Council of the City of San Fernando, California at a regular meeting duly held on the 2"^* day of April, 2024 by the following vote of the City Council:

AYES: Solorio, Fajardo, Mendoza, Rodriguez - 4
NOES: None
ABSENT: None
ABSTAIN: None
IN WITNESS WHERE OF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ! 6^"^^tiav of April, 2024.

J Fritz, City Clerk
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AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk

Date: April 6, 2026
Subject: Consideration to Adopt a Resolution Renaming Cesar Chavez Day on March 31 in the City of San Fernando to Farmworkers Day, Honoring the Hard Work and Essential Role of Farmworkers in Producing the Nation’s Food, Labor Rights Movement, and Efforts to Improve Wages and Working Conditions RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 8442 (Attachment “A”) approving renaming Cesar Chavez Day in the City of San Fernando to Farmworkers Day, recognized annually on March 31.

BACKGROUND:

1. In 1993, the City replaced the former City holiday of “Admissions Day” with Cesar E. Chavez’s Day on March 31 and has since recognized this day as an official City holiday.

2. In 2000, the State of California designated March 31 as a State Holiday honoring Cesar E.

Chavez.

3. On March 19, 2026, the City Council held a special meeting to discuss reported allegations related to Cesar E. Chavez. Following discussion, the City Council directed staff to return with a resolution proposing to rename Cesar E. Chavez Day, observed annually on March 31, to “Farmworkers Day.”

4. On March 26, 2026, the State of California officially renamed the March 31 State Holiday previously titled “Cesar Chavez Day” to “Farmworkers Day”.

ANALYSIS:

Since 1993, the City of San Fernando has observed Cesar E. Chavez Day annually on March 31 which is his birthday, in commemoration of the life and legacy of labor leader and civil rights April 6, 2026 Special & Regular CC Mtg Page 241 of 502
Consideration to Adopt a Resolution Renaming Cesar Chavez Day on March 31 in the City of San Fernando to Farmworkers Day, Honoring the Hard Work and Essential Role of Farmworkers in Producing the Nation’s Food, Labor Rights Movement, and Efforts to Improve Wages and Working Conditions

activist Cesar E. Chavez, who co-founded the United Farm Workers union and advocated for improved working conditions, fair wages, and social justice for agricultural workers.

In light of recent national news coverage detailing allegations of sexual assault involving labor leader Cesar Chavez and Dolores Huerta, co-founder of the United Farm Workers, the matter has drawn heightened public attention. In March 2026, Ms. Huerta publicly alleged that Chavez sexually assaulted her during the 1960s. She indicated that she remained silent for decades out of concern that disclosure could harm the broader farmworker movement associated with the United Farm Workers.

Following the emergence of this information, on March 19, 2026, the City Council directed staff to prepare a resolution to rename the Cesar E. Chavez Day of March 31 to “Farmworkers Day.” This designation honors the essential contributions of agricultural workers who play a critical role in the food supply and local economy. By shifting the focus from an individual to the broader community of farmworkers, the renaming acknowledges their labor, sacrifices, and historical significance, while promoting public awareness of the contributions and challenges faced by farmworkers.

As a result of this renaming, staff will additionally be updating all references to this holiday throughout the City’s website and revising Memorandums of Understanding (MOUs) with all labor unions, following appropriate meet and confer procedures.

BUDGET IMPACT:

There is no fiscal impact by renaming Cesar E. Chavez Day to Farmworkers Day.

CONCLUSION:

It is recommended that City Council adopt a Resolution to officially rename Cesar E. Chavez Day of March 31 to Farmworkers Day.

ATTACHMENTS:

A. Resolution No. 8442
April 6, 2026 Special & Regular CC Mtg Page 242 of 502
ATTACHMENT “A”
RESOLUTION NO. 8442

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, RENAMING CESAR E. CHAVEZ DAY OF MARCH 31 TO

FARMWORKERS DAY
WHEREAS, farmworkers are essential to the nations and community’s food supply, supporting local, state, and national economies through the planting, cultivation, and harvesting of crops; and WHEREAS, agricultural workers labor under demanding conditions, demonstrating resilience, dedication, and a strong work ethic; and
WHEREAS, farmworkers have contributed significantly to labor rights and social justice by advocating for fair wages, safe working conditions, and dignity in the workplace; and WHEREAS, their indispensable role in ensuring access to fresh and affordable food has historically been underrecognized; and
WHEREAS, recognizing farmworkers raises public awareness of their critical contributions and the challenges they continue to face; and
WHEREAS, honoring farmworkers acknowledges the cultural heritage, collective efforts, and lasting impact of generations of agricultural workers; and WHEREAS, designating March 31 as “Farmworkers Day” provides a meaningful opportunity for residents, businesses, and community organizations to reflect upon and honor the contributions of farmworkers;
NOW, THEREFORE, BE IT RESOLVED that the City of San Fernando City Council hereby designates March 31 as “Farmworkers Day” and encourages all residents to recognize and celebrate the essential contributions of farmworkers.

PASSED, APPROVED, AND ADOPTED this 6th day of April, 2026.

Joel Fajardo, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 243 of 502
RES. NO. 8442
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8442 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of April, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of April, 2026.

Julia Fritz, City Clerk
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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk

Date: April 6, 2026
Subject: A Continued Public Hearing to Consider Adopting an Ordinance Amending the Criteria for Membership on Various City Commissions by Removing the Requirement that Members Be Registered Voters of the City RECOMMENDATION:

It is recommended that the City Council:
a. Conduct a Public Hearing; and
b. Pending public input, introduce for first reading, in title only, and waive further reading of Ordinance No. 1740 (Attachment “A”) titled, “An Ordinance of the City Council of the City of San Fernando, California, amending the criteria for membership on various City Commissions by removing the requirement that members be registered voters of the City where such status is not mandated by State or Federal Law.”
BACKGROUND:

1. On October 16, 2023, staff presented a first draft of the Guidelines for City Commissions Handbook. City Council directed staff to return to a future meeting with amendments that included, amending the “Application to Serve on a City Commission” by adding checkboxes for selecting which Commission the applicant is applying, an "other" checkbox for applicants applying for City Council-appointed liaison agencies (i.e. Upper Los Angeles River Authority (ULART)), a checkbox for identifying if the applicant is related to the nominating Councilmember, and removing the voter registration requirement checkbox.

2. On January 16, 2024, staff presented a second draft of the Guidelines for City Commissions Handbook which incorporated Councilmember recommendations from the October 16, 2023 meeting. Councilmembers expressed concerns about removing the registered voter requirement for applicants applying for City Commissions. They clarified that the intent was to provide Dreamers the opportunity to apply for a City Commission rather than eliminating the registered voter requirement. The City Council directed staff to provide details on internal processes for checking eligibility and potential compensation issues related to an April 6, 2026 Special & Regular CC Mtg Page 247 of 502
A Continued Public Hearing to Consider Adopting an Ordinance Amending the Criteria for Membership on Various City Commissions by Removing the Requirement that Members Be Registered Voters of the City

applicant identified as Dreamer status, amend the “Application to Serve on a City Commission” by reinstating the registered voter requirement checkbox and adding a checkbox for an applicant indicating Dreamer status.

3. In January 2024, staff confirmed with the City Attorney’s Office that Dreamers are the undocumented young people who came to the United States before the age of 16, and who are sheltered under the benefits provided by the Deferred Action for Childhood Arrivals (DACA) program. According to Government Code (GC) section 1020, subdivision (b), individuals, regardless of citizenship or immigration status, are eligible for appointment to a City commission if they are 18 years old, residents of the state of California, and possess a valid unexpired work authorization permit. Therefore, so long as the work permit remains valid the individual may serve on a City Commission.

4. On February 5, 2024, the City Council adopted Resolution No. 8260, approving updated Guidelines for City Commissions Handbook. The update included adding a reference to Government Code section 1020(b) (Attachment “B”), which states that individuals are eligible to hold appointed civil office regardless of citizenship or immigration status, as long as they are at least 18 years old and residents of California. The direction also removed the requirements to verify a work authorization permit and voter registration. Based on the City Council’s direction, the “Application to Apply for a City Commissioner” (Attachment “C”) was also revised to remove the registered voter and Dreamer status checkboxes.

5. On April 21, 2025, the City Council adopted Resolution No. 8377 (Attachment “D”) establishing policy that limits the City’s involvement in immigration enforcement, protects the collection and use of personal data, regulates facility use, and expands opportunities for residents to apply for and serve as city commissioners, while remaining compliant with state and federal law.

6. On February 2, 2026, the City Council directed staff to return to a future City Council meeting with an ordinance amending the San Fernando Municipal Code for City Commissions removing the requirement that members be registered voters of the City of San Fernando with the intent of allowing Dreamers to be appointed to serve on a City Commission.

7. On March 16, 2025, the City Council continued the public hearing to April 6, 2026.

ANALYSIS:

City commissions are volunteer advisory bodies made up of community members who help guide local decision-making on important issues such as planning, parks, public safety, and cultural programs. They provide a meaningful avenue for residents to participate in shaping city policies and services, ensuring that community perspectives and needs are reflected in recommendations made to the City Council. In the City of San Fernando, commissioners are appointed by the City April 6, 2026 Special & Regular CC Mtg Page 248 of 502
A Continued Public Hearing to Consider Adopting an Ordinance Amending the Criteria for Membership on Various City Commissions by Removing the Requirement that Members Be Registered Voters of the City

Council. Appointees serve at the pleasure of the City Council and are expected to attend meetings regularly and fulfill the responsibilities of their respective commissions. These requirements help ensure that commissioners represent and reflect the community they serve, strengthening transparency, accountability, and overall quality of life.

In February 2024, the Guidelines for City Commissions Handbook was updated to align with state law; however, the San Fernando Municipal Code (SFMC) continues to include a registered voter requirement. As a result, an ordinance amending the existing SFMC is necessary to ensure consistency with City policy established through Resolution No. 8377 which limits the City’s involvement in immigration enforcement, protects the collection and use of personal data, regulates facility use, and expands opportunities for residents to apply for and serve as city commissioners. Section 6. in Resolution No. 8377 (Attachment “D”) states as follows:

Section 6. City Commissions and Civic Participation - The City Manager shall prepare a draft ordinance for City Council consideration to remove the voter registration requirement for individuals serving on City commissions, to broaden civic participation.

Currently, the SFMC requires that City commissioners:

1. Be at least 18 years of age;

2. Be residents of the city; and

3. Be registered voters of the city.

The registered voter requirement limits eligibility to individuals who are eligible to vote, thereby excluding certain populations, including individuals protected under the DACA program, commonly referred to as Dreamers, who are generally not eligible to register to vote.

The proposed removal of the voter registration requirement would expand eligibility for appointment to City commissions. Consistent with Government Code section 1020(b). This change broadens eligibility to include community members, such as Dreamers, who meet these requirements and supports a more inclusive and representative advisory body.

Adoption of the proposed ordinance would revise eligibility criteria to require that appointees be at least 18 years of age and residents of the City. A redlined version of the eligibility sections for each of the four (4) City commissions is included as Attachment “E” reflecting the proposed amendments.

BUDGET IMPACT:

The proposed updates have no direct budget impact and is included in the City Clerk’s Department work plan for the Fiscal Year 2025-2026 Adopted Budget. Future costs, if any, would be determined based on City Council direction.

April 6, 2026 Special & Regular CC Mtg Page 249 of 502
A Continued Public Hearing to Consider Adopting an Ordinance Amending the Criteria for Membership on Various City Commissions by Removing the Requirement that Members Be Registered Voters of the City

CONCLUSION:

It is recommended that the City Council conduct a Public Hearing; and pending public input, introduce for first reading, in title only, and waive further reading of Ordinance No. 1740 (Attachment “A”) titled, “An Ordinance of the City Council of the City of San Fernando, California, amending the criteria for membership on various City Commissions by removing the requirement that members be registered voters of the City where such status is not mandated by State or Federal Law.”
ATTACHMENT:

A. Ordinance No. 1740
B. Section of Handbook reflecting Amendment to Include Reference GC 1020(b) C. Application to Serve on a City Commission
D. Resolution No. 8377
E. Redline Version of Ordinance Amending City Commission Eligibility Section April 6, 2026 Special & Regular CC Mtg Page 250 of 502
ATTACHMENT “A”
ORDINANCE NO. 1740

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AMENDING THE CRITERIA FOR MEMBERSHIP ON VARIOUS

CITY COMMISSIONS BY REMOVING THE REQUIREMENT THAT MEMBERS

BE REGISTERED VOTERS OF THE CITY WHERE SUCH STATUS IS NOT

MANDATED BY STATE OR FEDERAL LAW

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Paragraph (d) of Section 2-614 (Created; composition; appointment; qualifications) of Division 8 (Education Commission) of Article V (Boards, Commissions, Committees, Agencies and Authorities) of Chapter 2 (Administration) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:
(d) Each member shall, at all times during their incumbencies, be a resident of the City.

SECTION 2. Paragraph (a) of Section 54-57 (Composition and appointment of members; cultural arts liaisons) of Article II (Parks, Wellness and Recreation Commission) of Chapter 54 (Parks and Recreation) of the San Fernado Municipal Code is hereby amended in its entirety to now state the following:
(a) The commission shall consist of five members, with full participation and voting rights. Each member shall be appointed by a different appointing councilperson, with such appointment to be ratified by the city council in accordance with the provisions of Government Code § 54974. Such members of the parks, wellness and recreation commission shall be city residents.

SECTION 3. Section 62-27 (Composition and appointment of members) of Article II (Planning and Preservation Commission) of Chapter 62 (Planning) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:

Section 62-27. - Composition and appointment of members of Article II (Planning and Preservation Commission).

The planning and preservation commission shall be composed of five members, each with full participation and voting rights. Such members shall be city residents. Each member shall be appointed by a different appointing councilperson, with such appointment to be ratified by the city council.

April 6, 2026 Special & Regular CC Mtg Page 251 of 502
ORD. NO. 1740
2 SECTION 4. Paragraph (a) of Section 90-71 (Established; composition; appointment and compensation of members; officers) of Division 2 (Transportation and Public Safety Commission) of Article II (Administration and Enforcement) of Chapter 90 (Traffic and Vehicles) of the San Fernando Municipal Code is hereby amended in its entirety to now state the following:
(a) There is established a transportation and public safety commission of five members to be appointed by a different appointing councilperson, with such appointment to be
ratified by the city council. Each member shall have full participation and voting rights. Each member shall also be a city resident. Such members so appointed shall be persons who do not hold any office or position with the city. The terms of office of each member shall be one year.

SECTION 5. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 6. The City Clerk shall cause this Ordinance, or a summary hereof, to be published in a newspaper of general circulation, published in the County of Los Angeles and circulated in the City, and if applicable, to be posted, in accordance with Section 36933 of the California Government Code; shall certify to the adoption of this ordinance and shall cause a certified copy of this ordinance, together with proof of publication, to be filed in the Office of the City Clerk.

SECTION 7. This ordinance shall go into effect and be in full force effective at 12:01 a.m. on the thirty-first (31st) day after its passage.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of San Fernando this ___ day of ________, ____.

Joel Fajardo, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
APPROVED AS TO FORM:

Richard A. Padilla, City Attorney
April 6, 2026 Special & Regular CC Mtg Page 252 of 502
ORD. NO. 1740
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Ordinance No. ____ which was introduced on __________, ____ and adopted by the City Council of the City of San Fernando, California at a regular meeting thereof held on the ____ day of ________, ____, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _________, ____.

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 253 of 502

CITY OF SAN FERNANDO
Guidelines for Boards, Commissions and Committees

MEMBERSHIP RECRUITMENT, APPLICATION, APPOINTMENT,

TERM LIMITS AND ORIENTATION PROCESS

MEMBERSHIP RECRUITMENT, APPLICATION
To apply, the person must be 18 years of age and a resident of the City of San Fernando. Pursuant to Government Code section 1020, subdivision (b): “Notwithstanding any other law, a person, regardless of citizenship or immigration status, is eligible to hold an appointed civil office if the person is 18 years of age and a resident of the state.” Interested applicants must complete an “Application to Serve on a City Commission” (Exhibit “B”) that includes a biography and be submitted to the City Clerk’s Office via email: [email protected]; delivery in person or through the US postal mail service, City Hall 117 Macneil Street, San Fernando. Copies of applications are provided to the appointing Councilmember for their consideration and their final recommendation to approve the appointment is ratified by the City Council.

APPOINTMENT, TERM LIMITS AND ORIENTATION PROCESS
Appointment of City Commissioners. (Ord. No. 1648, § 3, 12-7-2015) (Exhibit “C”) (a) The City Council shall have the authority to appoint individuals to City Commissions. (b) Appointed members of Boards and Commissions serve at the pleasure of the City Council, pursuant to Government Code Section 36506.

Method of appointment to Commissions. (Ord. No. 1648, § 3, 12-7-2015) Unless otherwise specified in the City Code, each City Councilmember is, assigned a position that correlates to a position on each Commission. That Councilmember will have the authority to nominate an individual to serve in the assigned position on the Commission. Each such nomination shall require ratification by a majority of the City Council.

Removal of Commission Members; Vacancies. (Ord. No. 1648, § 3, 12-7-2015) (a) All Commissioners serve at the pleasure of the City Council and any Commissioner may be removed, with or without cause, either by a majority of the entire membership of the City Council or by the Councilmember who individually appointed such Commissioner. (b) If vacancies in any Commission occur, other than by expiration of the term, such vacancies shall be filled by appointment for the unexpired portion of the term. The City Councilmember who nominated the vacating Commissioner shall nominate a replacement Commissioner, subject to ratification by a majority of the City Council.

Term of Commissioners. (Ord. No. 1648, § 3, 12-7-2015)
The term of office for each Commission member shall be one year; however, each member shall continue in the position beyond one year until replaced by the assigned City Councilmember or until the member resigns.

Rules of Decorum for Commissions. (Ord. No. 1648, § 3, 12-7-2015) (a) Decorum and order—Commissioners.
(1) Commissioners shall accord the utmost courtesy to each other, to city employees, and to the public appearing before the Commission and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to RES. NO. 8260
ϳ
April 6, 2026 Special & Regular CC Mtg
ATTACHMENT "B"

City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-004.4 (2/2024) | Page 1 of 2

APPLICATION TO SERVE ON A CITY COMMISSION
This is a public document. To assist the City Council in evaluating each applicant in the selection of Commission Members, please provide as complete of a response as possible to all questions.

APPLICANT INFORMATION
NAME PHONE NO.

RESIDENCE ADDRESS CITY & STATE ZIP CODE
MAILING ADDRESS If different than above CITY & STATE ZIP CODE EMAIL ADDRESS Business or personal to be used for Commission activity

EMPLOYER POSITION

BUSINESS ADDRESS CITY & STATE ZIP CODE

BUSINESS PHONE
ARE YOU RELATED TO THE NOMINATING COUNCILMEMBER?
† YES † NO IF YES, HOW ARE YOU RELATED? __________________________________________________________ DO YOU OWN PROPERTY IN THE CITY OF SAN FERNANDO? If yes, please list the address(es) † YES † NO
DO YOU OWN OR OPERATE A BUSINESS IN SAN FERNANDO? If yes, please state the name, nature of the business, and business license number † YES † NO

MEMBER COMMITMENT
I am willing to fulfill all requirements of a City Commissioner, including but not limited to:
x I am over the age of 18 years old and am a resident of the City of San Fernando, California. x As a City Commissioner, I am willing to file financial disclosure statements (Form 700), a public record, as required by the State and the City’s Conflict of Interest Code, if applicable. x I understand that absence from three consecutive regular meetings shall be deemed to constitute my retirement.
x I am willing to attend/complete the required two hours of State mandated AB1234 Ethics Training every two years.

I agree to all requirements mentioned above and have provided all correct and truthful information in this application.

APPLICANT SIGNATURE DATE
RECOMMENDED BY CITY COUNCILMEMBER:
____________________________________
dd,D
EdΗΗ
April 6, 2026 Special & Regular CC Mtg Page 255 of 502

APPLICATION TO SERVE ON A CITY COMMISSION
City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-004.4 (2/2024) | Page 2 of 2 COMMISSION APPLICATION CHOICE(S) Please indicate which Commission you are interested in † EDUCATION COMMISSION
† PARKS, WELLNESS, AND RECREATION COMMISSION
† PLANNING AND PRESERVATION COMMISSION
† TRANSPORTATION AND PUBLIC SAFETY COMMISSION
† OTHER BOARD, COMMISSION OR COMMITTEE ______________________________________________________ Please provide your background and related experience information below:

April 6, 2026 Special & Regular CC Mtg Page 256 of 502
RESOLUTION NO. 8377

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, REGARDING THE PROTECTION OF PERSONAL DATA, USE OF

CITY FACILITIES, AND RELATED MATTERS
WHEREAS, the City of San Fernando is committed to serving the entire community and upholding the dignity and rights of all persons; and
WHEREAS, the City strives to maintain a welcoming and supportive environment for all residents, regardless of immigration status; and
WHEREAS, the City recognizes the importance of upholding the United States Constitution and the principles of due process; and
WHEREAS, the City of San Fernando seeks to clarify its existing policies related to the protection of personal data, use of public facilities, and related matters; and WHEREAS, the City affirms the importance of protecting individual privacy and ensuring that public resources are used in a manner consistent with the law and community values.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. Affirmation of Existing Police Policy
The City Council affirms the inclusion and enforcement of San Fernando Police Department Policy No. 413 within the Police Department's Policy Manual, consistent with the California Values Act (Senate Bill 54).

SECTION 2. Use of City Resources
City employees, contractors, and vendors shall not use City funds, personnel, or resources to collect, disclose, or share an individual's personal, confidential, or contact information-such as immigration status, citizenship status, place of birth, home address, phone number, or identifying data -for immigration enforcement.

SECTION 3. Training on Personal Data and Equal Treatment The City Manager shall develop and implement training for all appropriate City personnel on the principles of equal treatment and the protection of personal data.

SECTION 4. Judicial vs. Administrative Warrants
The City Manager shall ensure that relevant staff are trained to understand the distinction between an administrative warrant and a judicial warrant, and the legal requirements for compliance with each.

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RES. NO. 8377
SECTION 5. Use of City Facilities
City-owned facilities, including buildings, offices, and parking lots, shall only be used for City-sponsored or City-approved functions, rentals, events, and programming. Use of such facilities for any external purpose shall require prior written authorization by the City and must comply with all applicable City policies and procedures. Access to City property shall not be provided to immigration authorities for purpose of immigration enforcement without a valid judicial warrant or a finding of probable cause issued by a court of law.

SECTION 6. City Commissions and Civic Participation
The City Manager shall prepare a draft ordinance for City Council consideration to remove the voter registration requirement for individuals serving on City commissions, to broaden civic participation.

SECTION 7. Application of Judicial Orders
All provisions of this resolution shall be interpreted and applied in accordance with applicable laws, and nothing herein shall prevent compliance with a valid judicial warrant or court order.

SECTION 8. The City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified resolution to be filed in the Office of the City Clerk. This Resolution shall take effect and be in full force immediately.

PASSED, APPROVED, AND ADOPTED this 21st day of April, 2025.

ATTEST:

J6li'a Frrti:City Clerk
2 endoza, Mayor
San Fernando, California
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RES. NO. 8377

CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8377 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 21st day of April, 2025, by the following vote of the City Council:

AYES: Lopez, Garcia, Fajardo, Solorio, Mendoza - 5
NAYS: None
ABSENT: None
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ~ ay of April, 2025.

F ritz,CityClerk
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AGENDA REPORT
COMMUNITY DEVELOPMENT DEPARTMENT 117 MACNEIL STREET, CA 91340 (818) 898-1227 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Ron Garcia, Director of Community Development
Date: April 6, 2026
Subject: A Public Hearing to Consider Adopting a Resolution to Approve the Proposed Climate Action and Resilience Plan and General Plan Update to the Open Space, Conservation, Parks, and Recreation Element and Mobility Element, and Approve the Associated California Environmental Quality Act determination RECOMMENDATION:

It is recommended that the City Council:
a. Conduct a Public Hearing;
b. Pending public testimony, adopt Resolution No. 8443 (Attachment “A”) approving the Proposed City’s Climate Action and Resilience Plan, and General Plan Update to the Open Space, Conservation, Parks, and Recreation Element, and General Plan Update to the Mobility Element; and
c. Approve the associated California Environmental Quality Act determination.

BACKGROUND:

1. In November 2021, the City submitted a grant application to Southern California Gas Company (SoCalGas) to obtain funds through the SoCalGas Climate Adaptation and Resiliency Planning Grant Program.

2. On December 1, 2021, the City was awarded a $50,000 grant from SoCalGas for the first phase of preparation of the City’s Climate Adaptation and Resilience Plan (CARP).

3. On March 21, 2022, the City issued a Request for Proposals (RFP) from qualified consultants to prepare the City’s CARP and received proposals by the April 11, 2022, submission deadline.

4. On October 17, 2022, the City Council approved an agreement with Rincon Consultants (Rincon) to prepare the City’s first phase of the CARP.

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5. On March 30, 2023, the City, as the lead applicant, submitted an application to the California Governor’s Office of Land Use and Climate Innovation (LCI), (formerly the Office of Land Use Planning and Research (OPR)) Adaptation Planning Grant Program with the community partners - Fernandeño Tataviam Band of Mission Indians (FTBMI), Pacoima Beautiful, and Climate Resolve to develop a Climate Action and Resilience Plan and update the City’s Circulation and Open Space/Conservation/Parks & Recreation Elements of the General Plan.

6. On April 2, 2024, the City Council accepted the Adaptation Planning Grant (APGP) funding from LCI to complete a Climate Action Resilience Plan and update two (2) of the City’s General Plan Elements; and approved an agreement with Rincon (Contract No. 2116) to complete Phase 2 of the CARP and General Plan Updates.

7. On September 9, 2025, the Planning and Preservation Commission held a workshop to provide feedback, discuss topics and provide direction to staff on the General Plan Update (GPU) and CARP.

8. On September 15, 2025, the City Council received a presentation on the City’s Climate Action and Resilience Plan and General Plan Updates to the Open Space, Conservation, Parks, and Recreation Element and Mobility Element.

9. On January 12, 2026, the Planning and Preservation Commission received a presentation and provided feedback on the City’s Draft Climate Action and Resilience Plan and General Plan Updates to the Open Space, Conservation, Parks, and Recreation Element and Mobility Element.

10. On January 20, 2026, the City Council received a presentation and provided feedback on the City’s Draft Climate Action and Resilience Plan and General Plan Updates to the Open Space, Conservation, Parks, and Recreation Element and Mobility Element.

11. On March 9, 2026, the Planning and Preservation Commission held a public hearing and adopted Planning and Preservation Commission Resolution No. 2026-01 (Attachment “B”) recommending the City Council adopt the City’s Climate Action and Resilience Plan and General Plan Update to the Open Space, Conservation, Parks, and Recreation Element and Mobility Element, and approve the CEQA Common Sense Exemption (CEQA Guidelines Section 15061(b)(3)) (Exhibit “A” to Attachment “A”).

ANALYSIS:

The Climate Action and Resilience Plan (CARP) is the City’s roadmap for addressing climate change and increasing adaptive capacity. It outlines strategies to reduce greenhouse gas (GHG) emissions, adapt to environmental impacts, and build community resilience through renewable energy, sustainable mobility, urban greening, and climate-ready infrastructure. These initiatives also improve quality of life while positioning the City to secure state and federal funding.

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The General Plan is the City’s long-term “blueprint” for growth and development, guiding land use, housing, transportation, parks, and conservation. Updating the General Plan ensures that City policies align with state mandates, reflect community priorities, and advance sustainability goals.

Current updates focus on the Circulation Element (transitioning to a Mobility Element) and the Open Space/Conservation/Parks and Recreation Element, both of which are being integrated with CARP strategies.

Together, CARP and the General Plan updates will help San Fernando meet state climate targets, improve community health and mobility, strengthen natural resource protection, and enhance eligibility for competitive grant funding. Specifically, the CARP and updated General Plan Elements provide a catalyst for new funding acquisition by establishing clear priorities, aligning projects with state and federal grant criteria, and demonstrating the City’s commitment to implementationready strategies. These plans also add value by creating a coordinated policy framework, supporting data-driven decision-making, improving interdepartmental alignment, and advancing projects that enhance quality of life, infrastructure resilience, and long-term fiscal sustainability.

Climate Action and Resilience Plan (CARP).

Phase 1 of the CARP was completed in February 2024 and included development of the City’s GHG emissions inventory, a climate change vulnerability assessment, and related data collection. The results were presented to City Council as part of this scope of work. Phase 2 is now being completed and focused on developing strategies and actions to reduce emissions, improve climate resilience, and support community engagement. This work was carried out in partnership with Pacoima Beautiful, FTBMI, and Climate Resolve.

The proposed CARP (Exhibit “B” to Attachment “A) brings together climate action (reducing greenhouse gas emissions) and climate resilience (adapting to climate impacts), recognizing that an integrated approach can both reduce emissions and strengthen resilience at the same time. The plan is organized around four (4) key “systems,” which represent big-picture priorities and show how different efforts connect and support one another:
• Social and Governance: Integrate climate and equity into City operations, improve staff capacity, and lead by example through cleaner buildings and vehicles. • Mobility and Land Use: Reduce reliance on single-occupancy vehicles, promote walking, biking, and transit, and support electric vehicles and sustainable land use. • Buildings and Utilities: Improve energy efficiency, transition to clean energy, and strengthen energy reliability.
• Urban Ecosystem: Expand tree canopy, reduce waste and water use, and protect natural resources.

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The plan also includes a Cornerstone Measure that reflects the City’s values: expanding neighborhood resilience hubs in trusted community spaces like libraries and community centers.

These hubs will provide resources and support before, during, and after climate-related emergencies.

Overall, the CARP is a roadmap to reduce emissions, prepare for climate impacts, and improve quality of life. It will be updated every five (5) years to reflect new technologies, policies, and community needs, with success depending on ongoing collaboration across the community. The measures, organized by system, are summarized in Table 7 in the CARP.

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Implementation of the CARP is included in Table 8 through Table 21 (Exhibit “B” to Attachment “A”), which detail each of the actions and identify which City department is responsible for leading the specific initiative, what phase it will be implemented in, how it aligns with the climate actions identified, what climate hazards the project reduces, and consistency with City plans/policies/programs.

General Plan Update – Open Space/Conservation/Parks and Recreation Element.

The Open Space/Conservation/Parks and Recreation Element (Exhibit “C” to Attachment “A”) was updated to focus on protecting natural resources, expanding urban greening, and ensuring park and recreation facilities are climate-ready and accessible. The updated Element includes goals and policies that encourage habitat restoration opportunities, protect key species of concern, enhance access and accessibility to open space areas, promote climate-resilient solutions, and protect air, water, and cultural resources. The CARP and General Plan updates align City policies with state climate mandates, integrate community priorities, and position San Fernando for future funding opportunities.

General Plan Update – Circulation (Mobility) Element.

The Circulation Element was updated to a Mobility Element (Exhibit “D” to Attachment “A”) that emphasizes not only vehicular transportation, but also other methods such as walking and biking with a focus on all people in the community. The Element also includes vehicle miles traveled (VMT) reduction, and regional connectivity while incorporating CARP strategies and State requirements.

The CARP and General Plan updates align City policies with State mandates, integrate community priorities, and position San Fernando for future funding opportunities. Staff addressed the comments/requests in accordance with City Council direction. Development of the Mobility Element is complete.

Community Outreach.

Community engagement was foundational to the development of the CARP. In partnership with Climate Resolve, Pacoima Beautiful, and the FTBMI, the City hosted a total of 14 events across the community (in addition to the public meetings) with over 350 community attendees across all events. Community outreach activities consisted of hosting Pop Ups, community and tribal meetings, advisory group meetings, workshops, and walk shops where community members took a walk throughout the city using tools that measured heat, noise, and air pollution. Additional information on community outreach and engagement can be found in Attachment “C”.

Environmental Review
Pursuant to CEQA Guidelines Section 15061(b)(3), also known as the “general rule” or “common sense” exemption, CEQA exempts projects/activities that can be seen with certainty to have no possibility for causing a significant effect on the environment. CEQA Guidelines Section 15061(b)(3) states that “A project is exempt from CEQA if…[t]he activity is covered by common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.”
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The project involves the adoption of policy documents to create an integrated framework that advances climate action, sustainable transportation, and the protection of natural, recreational, and cultural resources within the City of San Fernando. The policy documents in and of themselves do not include any proposed development project. The proposed plans do not propose or approve any physical development and would not result in changes to the physical environment, nor would they result in potential environmental impacts. Furthermore, to provide adequate factual support for the common sense exemption, an Initial Study has been completed analyzing each area of potential impact (CEQA Guidelines Appendix G). The Initial Study determined that there would be no significant environmental impacts that would result from implementation of the proposed plans.

City Council Discussion.

On January 20, 2026, the City Council reviewed the CARP and General Plan Element Updates and recommended that additional information be provided to the public about how to provide comments on the draft plans throughout the review process. The website was updated to include a link to the current drafts and invited community members to provide feedback directly to the City’s Project Manager and Community Development Director via email or phone. No additional community feedback was received.

Planning and Preservation Commission Discussion.

On March 9, 2026, the Planning and Preservation Commission recommended that the City Council Climate adopt the City’s Climate Action and Resilience Plan and General Plan Update to the Open Space, Conservation, Parks, and Recreation Element and Mobility Element; and approve the CEQA determination.

BUDGET IMPACT:

There is no additional funding impacts associated with this update. The Climate Action Resilience Plan and General Plan Update is funded by a $599,918 Adaptation Planning Grant from the Governor’s Office of Land Use and Climate Innovation.

CONCLUSION:

Staff recommends that the City Council conduct a public hearing, pending testimony, adopt a resolution approving the proposed City’s Climate Action and Resilience Plan and General Plan Update to the Open Space, Conservation, Parks, and Recreation Element and Mobility Element and approve the CEQA determination.

ATTACHMENTS:

A. Resolution No. 8443, including:

Exhibit “A”: CEQA Common Sense Exemption (provided via digital weblink) Exhibit “B”: San Fernando Climate Action and Resilience Plan (provided via digital weblink) Exhibit “C”: Open Space, Conservation, Parks and Recreation Element of San Fernando General Plan (provided via digital weblink)
Exhibit “D”: Mobility Element of San Fernando General Plan (provided via digital weblink) B. Planning and Preservation Commission Resolution No. 2026-01 C. Community Engagement Summary Table
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ATTACHMENT “A”
RESOLUTION NO.8443

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, ADOPTING THE CLIMATE ACTION AND RESILIENCE PLAN,

AMENDING THE GENERAL PLAN TO REPLACE THE OPEN SPACE AND

CIRCULATION ELEMENTS (WHICH WAS REVISED TO BE A MOBILITY

ELEMENT) IN THEIR ENTIRETY, AND APPROVING THE COMMON SENSE

EXEMPTION
WHEREAS, the California Legislature established goals to reduce statewide Green House Gas (GHG) emissions 40 percent below 1990 levels by 2030, pursuant to Senate Bill (SB) 32 and achieve net zero GHG emissions as soon as possible, but no later than 2045, as established by Assembly Bill (AB) 1279; and
WHEREAS, the California Legislature established SB 1425 and AB 1889, which require cities to include policies addressing climate resilience, rewilding, environmental justice, and wildlife connectivity in Open Space, Conservation, Parks, and Recreation Elements; and
WHEREAS, the California Legislature established SB 932 with the intent to integrate safety into every stage of transportation planning and project delivery; and WHEREAS, the City of San Fernando prepared a Climate Action & Resilience Plan (CARP) to align with SB 32 and AB 1279 goals, increase resilience and climate change preparedness, maintain healthy natural resources, and improve community health and the local economy; and WHEREAS, the City of San Fernando prepared an updated Open Space, Conservation, Parks, and Recreation Element that outlines how the City of San Fernando will manage and protect its natural and cultural resources by establishing policies and programs to protect natural resources, expand park access, and enhance recreational opportunities; and WHEREAS, the City of San Fernando prepared an updated Mobility Element (formerly Circulation Element) that outlines policies, goals, and implementation strategies that address roadway infrastructure, transit services, pedestrian and bicycle connectivity, parking, and the integration of land use with transportation planning; and WHEREAS, the proposed amendments to the City’s Open Space and Mobility Elements (“Elements”) of the General Plan as well as the Climate Action & Resilience Plan are intended to ensure that the needs of all residents in the City are met; and WHEREAS, the City of San Fernando held a series of public outreach meetings, from September 2024 to July 2025 during the preparation of the CARP, Open Space Element, and Mobility Element Updates; and
WHEREAS, a common sense exemption was completed because the project consists of policy documents that create an integrated framework that advances climate action, sustainable transportation, and the protection of natural, recreational, and cultural resources within the City April 6, 2026 Special & Regular CC Mtg Page 269 of 502
RES. NO. 8443
of San Fernando. To provide adequate factual support for the common sense exemption, an Initial Study was completed analyzing each area of potential impact pursuant to California Environmental Quality Act (CEQA) Guidelines Appendix G, and it was determined that that there would be no significant environmental impacts that would result from implementation of the proposed plans; and
WHEREAS, on September 9, 2025, the Planning and Preservation Commission conducted a duly noticed public hearing, at which time a status update on the plans and an introduction into the measure and action/goals and policy frameworks were developed for the Open Space Element, and Mobility Element, and the Commission received and filed the item, and provided comments on the draft documents; and
WHEREAS, on September 15, 2025, the City Council conducted a duly noticed public hearing, at which time a status update on the plans and an introduction into the measure and action/goals and policy frameworks were developed for the Open Space Element, and Mobility Element, and the Council received and filed the item, and provided feedback on the draft documents; and
WHEREAS, on January 12, 2026, the Planning and Preservation Commission conducted a duly noticed public hearing, at which public testimony was taken concerning the proposed CARP, Open Space Element, and Mobility Element, and the Commission received and filed the item, noting that all comments previously identified were addressed and no further revisions were requested; and
WHEREAS, on January 20, 2026, the City Council conducted a duly noticed public hearing, at which public testimony was taken concerning the proposed CARP, Open Space Element, and Mobility Element, and the Commission received and filed the item, noting that all comments previously identified were addressed and no further revisions were requested; and WHEREAS, on March 9, 2026, the Planning and Preservation Commission conducted a duly noticed public hearing, at which public testimony was taken concerning the proposed CARP, Open Space Element, and Mobility Element, and the Commission recommend approval to the City Council to adopt the City’s Climate Action and Resilience Plan and General Plan Update to the Open Space, Conservation, Parks, and Recreation Element and Mobility Element; and recommended approval of the CEQA determination.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals.

The recitals above are true and correct and incorporated herein by reference.

SECTION 2. Environmental Findings
Pursuant to CEQA Guidelines Section 15061(b)(3), also known as the “general rule” or “common sense” exemption, CEQA exempts activities that can be seen with certainty to have no possibility for causing a significant effect on the environment. CEQA Guidelines Section 15061(b)(3) states that “A project is exempt from CEQA if…[t]he activity is covered by common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the April 6, 2026 Special & Regular CC Mtg Page 270 of 502
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environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” The proposed plans involve the adoption of policy documents to create an integrated framework that advances climate action, sustainable transportation, and the protection of natural, recreational, and cultural resources within the City of San Fernando. The policy documents in and of themselves do not include any proposed projects or development. The proposed plans do not propose or approve any physical development and would not result in changes to the physical environment, nor would they result in potential environmental impacts. Furthermore, to provide adequate factual support for the common sense exemption, an Initial Study has been completed analyzing each area of potential CEQA impact pursuant to Guidelines Appendix G. The Initial Study determined that there would be no significant environmental impacts that would result from implementation of the proposed plans.

SECTION 3. Climate Action and Resilience Plan Findings
Phase 1 of the CARP was completed in February 2024 and included development of the City’s GHG emissions inventory, a climate change vulnerability assessment, and related data collection.

The results were presented to the City Council as part of the original scope of work. Phase 2 was recently completed and focused on developing measures and actions to improve climate resilience, reduce emissions, and support environmental justice. This work was carried out in partnership with Pacoima Beautiful, Fernandeño Tataviam Band of Mission Indians (FTBMI), and Climate Resolve. The success of the CARP relies on the collective responsibility of the entire community to act together toward shared goals. Although the plan is designed to meet long-term goals, it acknowledges the uncertainties related to technological advancements, new State legislative mandates, and climate science. Regular monitoring and updates will allow the City to adapt to new developments, refining actions as needed. Therefore, this plan should be viewed as a strategic framework that will be reevaluated every five years.

SECTION 4. Open Space, Conservation, Parks, and Recreation Element Update Findings
Pursuant to San Fernando City Code Division 10 the following findings for adoption of the proposed General Plan amendment can be made in a positive manner as follows:
a. The proposed amendment is consistent with the objectives, policies, general land uses, and programs of the City’s General Plans.

The Open Space, Conservation, Parks, and Recreation Element will update the existing Open Space, Conservation, Parks, and Recreation Element to focus on protecting natural resources, expanding urban greening, and ensuring park and recreation facilities are climate-ready and accessible. The updated element includes goals and policies that encourage habitat restoration opportunities, protect key species of concern, enhance access and accessibility to open space areas, promote climate-resilient solutions, and protect air, water, and cultural resources, consistent with the goals and objectives of the general plan. The update ensures that San Fernando will manage and protect its natural April 6, 2026 Special & Regular CC Mtg Page 271 of 502
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and cultural resources, enhance and expand park and recreational access, and comply with State requirements established by SB 1425 and AB 1889. b. The adoption of the proposed amendment would not be detrimental to public interest, health, safety, convenience, or welfare.

The adoption of the proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare because it is limited to policy-level updates. The amendment does not authorize or approve any specific development project and therefore has no direct physical impact on the environment or community.

Instead, it creates a framework to protect natural, cultural, and recreational resources in San Fernando. The updated element will advance the public’s health, safety, and welfare through sound planning practices.

SECTION 5. Mobility Element Findings
Pursuant to San Fernando City Code Division 10 the following findings for adoption of the proposed General Plan amendment can be made in a positive manner as follows:
a. The proposed amendment is consistent with the objectives, policies, general land uses, and programs of the City’s General Plans.

The Circulation Element was updated to a Mobility Element that emphasizes not only vehicular transportation, but also other methods such as walking and biking with a focus on all people in the community. The element also includes vehicle miles traveled (VMT) reduction and regional connectivity measures while incorporating CARP strategies and State requirements. The Mobility Element also integrates safety into transportation planning, consistent with SB 932. This update to the Mobility Element is consistent with the goals and objectives of the General Plan to create a safe, efficient, and accessible transportation network that supports all modes of travel. b. The adoption of the proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare.

The adoption of the proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare because it is limited to policy-level updates. The amendment does not authorize or approve any specific development project and therefore has no direct physical impact on the environment or community. Instead, it creates a framework to create a safe, efficient, and accessible transportation network that supports all modes of travel, including walking, biking, rolling, driving, and public transit, while promoting sustainability and reducing traffic congestion. The updated Mobility Element will advance the public’s health, safety, and welfare through sound transportation planning practices.

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SECTION 5. Record of Proceeding
The documents and other materials that constitute the record of the proceedings upon which the City Council’s decision is based, which include, but are not limited to, the environmental documents, staff reports, as well as materials that support the staff reports for the proposed project and are located in the Community Development Department of the City of San Fernando at 117 Macneil Street, San Fernando, CA 91340. The custodian of these documents is in the City Clerk of the City of San Fernando.

SECTION 6. Determination
Based on the findings outlined above, the City Council of the City of San Fernando hereby takes the following actions:

A. Approve the Common Sense Exemption, attached hereto as Exhibit “A”; and B. Adopt the Climate Action and Resilience Plan, attached hereto as Exhibit “B”; and C. Authorize the Community Development Department to regularly monitor and update the Climate Action and Resilience Plan; and
D. Amend the General Plan to replace the Open Space, Conservation, Parks, and Recreation Element in its entirety, attached hereto as Exhibit “C”; and E. Amend the General Plan to replace the Circulation Element in its entirety, which is revised to be a Mobility Element, attached hereto as Exhibit “D”.

SECTION 7. Certification of the Resolution
The City Clerk of the City of San Fernando, California, shall certify the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED this 6th day of April, 2026.

Joel Fajardo, Mayor of the City of
San Fernando, California
ATTEST:

Julia Fritz, City Clerk
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CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8443, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of April 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ____ day of April, 2026.

Julia Fritz, City Clerk
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RESOLUTION NO. 2026-01

RESOLUTION OF THE PLANNING AND PRESERVATION COMMISSION OF THE CITY

OF SAN FERNANDO, CALIFORNIA, RECOMMENDING THE CITY COUNCIL OF THE CITY

OF SAN FERNANDO ADOPT THE CLIMATE ACTION AND RESILIENCE PLAN, AMEND

THE GENERAL PLAN TO REPLACE THE OPEN SPACE AND CIRCULATION ELEMENTS (WHICH WAS REVISED TO BE A MOBILITY ELEMENT) IN THEIR ENTIRETY, AND

APPROVE THE COMMON SENSE EXEMPTION
WHEREAS, the California Legislature established goals to reduce statewide Green House Gas (GHG) emissions 40 percent below 1990 levels by 2030, pursuant to Senate Bill (SB) 32 and achieve net zero GHG emissions as soon as possible, but no later than 2045, as established by Assembly Bill (AB) 1279; and WHEREAS, the California Legislature established SB 1425 and AB 1889, which require cities to include policies addressing climate resilience, rewilding, environmental justice, and wildlife connectivity in Open Space, Conservation, Parks, and Recreation Elements; and WHEREAS, the California Legislature established SB 932 with the intent to integrate safety into every stage of transportation planning and project delivery; and WHEREAS, the City of San Fernando prepared a Climate Action & Resilience Plan (CARP) to align with SB 32 and AB 1279 goals, increase resilience and climate change preparedness, maintain healthy natural resources, and improve community health and the local economy; and WHEREAS, the City of San Fernando prepared an updated Open Space, Conservation, Parks, and Recreation Element that outlines how the City of San Fernando will manage and protect its natural and cultural resources by establishing policies and programs to protect natural resources, expand park access, and enhance recreational opportunities; and
WHEREAS, the City of San Fernando prepared an updated Mobility Element (formerly Circulation Element) that outlines policies, goals, and implementation strategies that address roadway infrastructure, transit services, pedestrian and bicycle connectivity, parking, and the integration of land use with transportation planning; and WHEREAS, the proposed amendments to the City's Open Space and Mobility Elements ("Elements") of the General Plan as well as the Climate Action & Resilience Plan are intended to ensure that the needs of all residents in the City are met; and
WHEREAS, the City of San Fernando held a series of public outreach meetings, from September 2024 to July 2025 during the preparation of the CARP, Open Space Element and Mobility Element Updates; and
WHEREAS, a common sense exemption was completed because the project consists of policy documents that create an integrated framework that advances climate action, sustainable transportation, and the protection of natural, recreational, and cultural resources within the City of San Fernando. To provide adequate factual support for the common sense exemption, an Initial Study was completed analyzing each area of potential impact pursuant to California Environmental Quality Act (CEQA) Guidelines Appendix G, and it was determined that that there would be no significant environmental impacts that would result from implementation of the proposed plans; and ATTACHMENT "B"
April 6, 2026 Special & Regular CC Mtg Page 275 of 502
WHEREAS, on September 9, 2025 the Planning and Preservation Commission conducted a duly noticed public hearing, at which time a status update on the plans and an introduction into the measure and action/goals and policy frameworks were developed for the Open Space Element, and Mobility Element, and the Commission received and filed the item, and provided comments on the draft documents; and
WHEREAS, on September 15, 2025 the City Council conducted a duly noticed public hearing, at which time a status update on the plans and an introduction into the measure and action/goals and policy frameworks were developed for the Open Space Element, and Mobility Element, and the Council received and filed the item, and provided feedback on the draft documents; and WHEREAS, on January 12, 2026, the Planning and Preservation Commission conducted a duly noticed public hearing, at which public testimony was taken concerning the proposed CARP, Open Space Element, and Mobility Element, and the Commission received and filed the item, noting that all comments previously identified were addressed and no further revisions were requested; and WHEREAS, on January 20, 2026, the City Council conducted a duly noticed public hearing, at which public testimony was taken concerning the proposed CARP, Open Space Element, and Mobility Element, and the Commission received and filed the item, noting that all comments previously identified were addressed and no further revisions were requested; and

NOW, THEREFORE, THE PLANNING AND PRESEVATION COMMISION OF THE CITY OF SAN FERNANDO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1: ENVIRONMENTAL REVIEW FINDINGS
Pursuant to CEQA Guidelines Section 15061(b)(3), also known as the "general rule" or "common sense" exemption, CEQA exempts activities that can be seen with certainty to have no possibility for causing a significant effect on the environment. CEQA Guidelines Section 15061(b)(3) states that "A project is exempt from CEQA if ... [t]he activity is covered by common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA."
The proposed plans involve the adoption of policy documents to create an integrated framework that advances climate action, sustainable transportation, and the protection of natural, recreational, and cultural resources within the City of San Fernando. The policy documents in and of themselves do not include any proposed projects or development. The proposed plans do not propose or approve any physical development and would not result in changes to the physical environment, nor would they result in potential environmental impacts. Furthermore, to provide adequate factual support for the common sense exemption, an Initial Study has been completed analyzing each area of potential CEQA impact pursuant to Guidelines Appendix G. The Initial Study determined that there would be no significant environmental impacts that would result from implementation of the proposed plans.

SECTION 2: CLIMATE ACTION AND RESILIENCE PLAN FINDINGS
Phase 1 of the CARP was completed in February 2024 and included development of the City's GHG emissions inventory, a climate change vulnerability assessment, and related data collection. The results were presented to the City Council as part of the original scope of work. Phase 2 was recently completed and focused on developing measures and actions to improve climate resilience, reduce emissions, and support environmental justice. This work was carried out in partnership with Pacoima Beautiful, Fernandefio Tataviam Band of Mission Indians (FTBMI), and Climate Resolve. The success of the CARP relies on the collective responsibility of the entire community to act together toward shared goals. Although the plan is April 6, 2026 Special & Regular CC Mtg Page 276 of 502
,.,.,
designed to meet long-term goals, it acknowledges the uncertainties related to technological advancements, new state legislative mandates, and climate science. Regular monitoring and updates will allow the City to adapt to new developments, refining actions as needed. Therefore, this plan should be viewed as a strategic framework that will be reevaluated every five years.

SECTION 3: OPEN SPACE ELEMENT FINDINGS
The Open Space, Conservation, Parks, and Recreation Element was updated to focus on protecting natural resources, expanding urban greening, and ensuring park and recreation facilities are climate-ready and accessible. The updated Element includes goals and policies that encourage habitat restoration opportunities, protect key species of concern, enhance access and accessibility to open space areas, promote climate-resilient solutions, and protect air, water, and cultural resources.

SECTION 4: MOBILITY ELEMENT FINDINGS
The Circulation Element was updated to a Mobility Element that emphasizes not only vehicular transportation, but also other methods such as walking and biking with a focus on all people in the community. The Element also includes vehicle miles traveled (VMT) reduction and regional connectivity measures while incorporating CARP strategies and State requirements.

SECTION 5: RECORD OF PROCEEDING
The documents and other materials that constitute the record of the proceedings upon which the Planning and Preservation Commission's decision is based, which include, but are not limited to, the environmental documents, staff reports, as well as all materials that support the staff reports for the proposed project and are located in the Community Development Department of the City of San Fernando at 117 Macneil Street, San Fernando, CA 91340. The custodian of these documents is the City Clerk of the City of San Fernando.

SECTION 6: DETERMINATION
Based on the findings outlined in Sections 1, 2, 3 and 4 above, the Planning and Preservation Commission of the City of San Fernando does hereby recommend that the City Council adopt the climate action and resilience plan, amend the general plan to replace the open space and circulation elements (which was revised to be a mobility element) in their entirety, and approve the common sense exemption.

SECTION 7: CERTIFICATION OF THE RESOLUTION
The Secretary of the Planning and Preservation Commission of the City of San Fernando, California, shall certify the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED by the Planning and Preservation of the City of San Fernando at the regular meeting held this 9th day of March 2026, by the following votes:

AYES: F. Sanchez; N. Mohr; M. Lua and F. Solorio
NOES: F. Diaz
ABSENT: None
ABSTAIN: None
April 6, 2026 Special & Regular CC Mtg Page 277 of 502

FRANCISCO SOLORIO, CHAIRPERSON
ATTEST:

A ARCIA, SECRETARY ·~ PLANNING

AND PRESERVATION COMMISSION
April 6, 2026 Special & Regular CC Mtg Page 278 of 502
Community Events and Public Meetings
Event Type Topic Audience Date/Location
City Council
Meeting
Background Analysis on CARP City Council and
community members
February 20, 2024, City Council
Chambers
Planning 101 Series,
Workshop No. 1
Introduction to urban planning and
climate adaptation
Community members September 28, 2024, San Fernando
Recreation Park
Community
Meeting No. 1
Introduction to the CARP and General
Plan Elements as well as a review of
existing conditions and high-level
opportunities to facilitate discussion
November 16, 2024, Las Palmas
Park, Arts & Crafts Room
Tribal Community
Meeting No. 1
Introduction to the CARP and General
Plan Elements as well as a review of
existing conditions and high-level
opportunities to facilitate discussion
Tribal Community
Meeting (invitation
only)
November 14, 2024 (virtual)
Advisory Group
Recruitment
Recruitment for advisory group was held
virtually
Community members Fall 2024 - Virtual application with
follow-up phone interviews
Community Survey Collect and gather feedback on existing conditions and perceptions, as well as
identify hurdles associated with
implementation and solutions that may
be implemented to address community
concerns
Community members October 2024 – July 2025 (virtual,
with physical voting boards at all inperson events)
Advisory Group
Meeting No. 1
Review of existing conditions and highlevel opportunities to facilitate discussionAdvisory Group January 7, 2025 (virtual) Advisory Group
Meeting No. 2
Introduction to equity guardrails and
facilitated discussion to receive feedback
in order to refine and update
Advisory Group February 13, 2025 (virtual)
Walkshop No. 1 Community tour & data grounding Community members February 22, 2025, Layne Park (120 N Huntington St.)
San Fernando Mile
Run
Collect and gather feedback on existing
conditions and perceptions, as well as
identify hurdles associated with
implementation and solutions that may
be implemented to address community
concerns
Community members March 1, 2025, One Mile Start Line:

Maclay Ave & Eighth St
Advisory Group
Meeting No. 3
Review updated equity guardrails Advisory Group March 25, 2025 (virtual) Community
Meeting No. 2
Feedback collection on measures and
actions Community members April 3, 2025, Las Palmas Park, Arts & Crafts Room Spring Jamboree Feedback collection on measures and
actions
Community members April 19, 2025, Las Palmas Park
Advisory Group
Meeting No. 4
Feedback collection on measures and
actions
Advisory Group May 14, 2025 (virtual)
Walkshop No. 2 Community tour & data grounding Students from San Fernando Middle
School
May 28, 2025, San Fernando Middle
School
Movies in the Park Feedback collection on measures and
actions Community members July 25, 2025, Pioneer Park
Planning and
Preservation
Commission
Meeting
CARP status update and introduction to
measure and action framework
Planning and
Preservation
Commission and
community members
September 9, 2025, City Council
Chambers
ATTACHMENT "C"
April 6, 2026 Special & Regular CC Mtg Page 279 of 502
Event Type Topic Audience Date/Location
City Council
Meeting
CARP status update and introduction to
measure and action framework
City Council and
community members
September 15, 2025, City Council
Chambers
Tribal Community
Meeting No. 2
Introduction to the CARP and General
Plan Elements as well as a review of
existing conditions and high-level
opportunities to facilitate discussion
Tribal Community
Meeting (invitation
only)
January 2026 (virtual)
Planning and
Preservation
Commission
Meeting
CARP review Planning and
Preservation
Commission and
community members
January 12, 2026, City Council
Chambers
City Council
Meeting
CARP review City Council and
community members
January 20, 2026, City Council
Chambers
Planning and
Preservation
Commission
Meeting
Hearing to provide recommendation to
City Council
Planning and
Preservation
Commission and
community members
March 9, 2026, City Council
Chambers
April 6, 2026 Special & Regular CC Mtg Page 280 of 502
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AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY MANGERS OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager

Date: April 6, 2026
Subject: A Public Hearing to Consider and Approve the Community Development Block Grant Funding for Proposed Projects as part of the City Consolidated Allocation Action Plan for the 52nd Program Year Funds for Fiscal Year 2026-2027 RECOMMENDATION:

It is recommended that the City Council:
a. Conduct a Public Hearing;
b. Pending public testimony, adopt Resolution No. 8444 (Attachment “A”) approving the Community Development Block Grant Funding (CDBG) for Proposed Projects as part of the City Consolidated Allocation Action Plan for the 52nd Program Year Funds for Fiscal Year (FY) 2026-2027; and
c. Authorize the City Manager, or designee, to submit documentation conveying the City Council’s Resolution to the Los Angeles County Community Development Authority (LACDA) for approval.

BACKGROUND:

1. In 1974, the CDBG Program was enacted through the Housing and Community Development Act of 1974. The City receives an annual allocation of CDBG funding from the United States Department of Housing and Urban Development (HUD) through its participation in the Los Angeles Urban County CDBG Program, administered by LACDA. CDBG funds can only be used for eligible Community Development projects that meet national program goals, which include assisting the low and moderate-income residents of the community.

2. On May 6, 2024, the City Council approved a CDBG allocation of $25,808 for the Neighborhood Clean-Up Program and $145,604 for the Small Business Assistance Program for FY 2024-25.

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3. On November 18, 2024, the City Council approved an additional appropriation for CDBG programs of $64,506 following notification from LACDA of unallocated funds from the prior year. These additional funds were added to the Small Business Assistance Program for FY 2024-25 for a total fund of $210,110.

4. On September 2, 2025, the City Council approved a CDBG allocation of $26,000 for the Neighborhood Clean-Up Program, $137,861 for the Small Business Assistance Program, and $25,000 for the Access to Capital Program for FY 2025-2026.

5. On March 26, 2026, staff met with the CDBG Programs Ad Hoc Committee to discuss recommended CDBG program allocations for FY 2026-2027.

ANALYSIS:

Community Development Block Grants (CDBG) is a federal grant program that provides funding to states, cities, and counties to help improve the economic and physical development of their communities. CDBG funds are allocated to address a range of issues, such as affordable housing, public infrastructure, and job creation in low- to moderate-income areas. This will be the 52nd year that the federal government has made CDBG funds available to counties and cities across the nation, hence CDBG funding for the upcoming fiscal year (FY 2026-2027) is referred to as “52nd year” CDBG grant funds.

With a population less than 50,000, the City participates in the Urban County CDBG Program through Los Angeles County Community Development Authority (LACDA). As the administrator of the Urban County CDBG Program, LACDA is awarded and accepts funds directly from Department of Housing and Urban Development (HUD) on behalf of participating cities in Los Angeles County. LACDA also assumes responsibility for all obligations of an applicant under federal statutes, including, but not limited to, performing the analysis of needs, setting program objectives, development of community development and housing assistance plans, and the assurances of certificates.

Eligible Expenditures.

To be eligible for CDBG funding consideration, the City’s proposed project(s) must meet one (1) of the following two (2) national program general objectives:

1. Benefit low- and moderate-income persons; and/or

2. Aid in the prevention of neighborhood deterioration.

Projects submitted under the low- and moderate-income objective can be qualified by one (1) of two (2) methods. A project can be located and primarily serve residents within the “eligible area-benefit zones” (Per Attachment “B”, three (3) of the City’s four (4) Census tracts are April 6, 2026 Special & Regular CC Mtg Page 284 of 502
A Public Hearing to Consider and Approve the Community Development Block Grant Funding for Proposed Projects as part of the City Consolidated Allocation Action Plan for the 52nd Program Year Funds for Fiscal Year 2026-2027

considered eligible area-benefit zones), or it can be approved as a “direct benefit” project. A direct benefit project is one (1) directly serving only low- and moderate-income individuals, whose eligibility is determined by obtaining individual/household income and residency verification.

At least 85% of the yearly CDBG allocation must be used to benefit low- and moderate-income persons. A maximum of 15% of the current year’s allocation may be devoted to public service projects or programs. CDBG funding is no longer available to pay for the planning and administration as a separately funded program/activity. However, the City can recover planning and administration costs incurred within the administration and implementation of an approved CDBG funded program/project.

Procedure.

In order to receive federal CDBG funds through LACDA, the City must determine its intended allocations of available CDBG funds for the upcoming fiscal year, provide an opportunity for public input and comment on such proposed uses, and submit an adopted City Council Resolution or approved City Council meeting minutes to LACDA conveying the City’s intended allocations.

These intended uses are then reviewed by LACDA and approved if they are in conformance with federal CDBG eligibility requirements and LACDA procedures.

The City utilizes the noticed public hearing process to accept public comments and input regarding the CDBG program and the proposed allocation of funds for FY 2026-2027. This public hearing has been noticed by a posting on the City Hall bulletin board (Attachment “C”).

Adoption of the attached Resolution (Attachment “A”) will document the City’s process and the City Council’s determinations on planned allocations of available CDBG funding for FY 2026-2027.

CDBG Program for FY 2025-2026.

The total prior year CDBG allocation was $188,861 as approved for the following FY 2025-2026 programs:

1. Neighborhood Clean-Up Program ($26,000) – This program supports efforts to keep the City clean, safe, and welcoming. For FY 2025–2026, the focus will shift from individual service grant awards to funding several organized neighborhood clean-up events across the City, including bulky item collections and other community clean-up initiatives.

The Community Development Department is in the planning phase of program implementation and will schedule clean-up dates to take place before June 30, 2026.

2. Small Business Assistance Program ($137,861) – This program was approved to continue to provide up to $10,000 in grant funds to local business owners and property owners to improve the appearance of their storefronts and buildings. The grant funds can be used April 6, 2026 Special & Regular CC Mtg Page 285 of 502
A Public Hearing to Consider and Approve the Community Development Block Grant Funding for Proposed Projects as part of the City Consolidated Allocation Action Plan for the 52nd Program Year Funds for Fiscal Year 2026-2027

for improvements to signage, painting (including anti-graffiti coating), outdoor security cameras, window shade and other storefront enhancements such as installing eyecatching vertical landscape (green wall) to deter graffiti and beautify a building wall with landscape.

Applications for the Small Business Assistance Program opened on March 5, 2026 and will close on April 20, 2026. Selected businesses will be notified in May 2026 and funding will be issued prior to June 30, 2026.

3. Access to Capital Program ($25,000) – As a new program, the Access to Capital Program (ACT) will provide business services to established, new, and aspiring business owners.

This program is currently funding ICON CDC to provide access to business counselors/specialists and workshops/webinars to strengthen and/or refresh specific business skills. Service topics include:
a. General Business Services – business needs assessment, Strengths and Weaknesses, and external Opportunities and Threats (SWOT) analysis, business planning and courses, compliance requirements, marketing/social media, licenses and permits, entrepreneur services, and one-on-one consulting; b. Financial Services – business finance courses, procurement, and financial analysis; and
c. Access to Capital – loan packaging, lenders’ criteria, and cash flow evaluation and management.

The program is expected to perform outreach to 100 new businesses and to enroll an additional 25 businesses in the program. Program guidelines were approved by City Council the May 16, 2026 meeting and program implementation is underway.

Proposed CDBG Funds Allocations.

A total of $171,988 in CDBG funds is available for FY 2026-2027. The CDBG Program’s Ad Hoc Committee recommended the continuation of two (2) established programs from FY 2025-2026 to extend the opportunity for more residential and business owners to improve the aesthetics of their properties. These two (2) programs are:

1. Neighborhood Clean-Up Program (Recommended budget: $25,798) – This program supports efforts to keep the City clean, safe, and welcoming. For FY 2026–2027, the focus will shift from individual service grant awards to funding several organized neighborhood clean-up events across the City, including bulky item collections and other community clean-up initiatives. The recommended budget is 15% of the total annual budget, which is the maximum eligible funding amount allowable for public service projects or programs.

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2. Small Business Assistance Program (Recommended Budget: $146,190) – Continue to provide grants to local business owners and property owners to improve the appearance of their storefronts and buildings. The grant funds have previously been used for exterior business improvements to signage, painting (including anti-graffiti coating), outdoor security cameras, window shade, and other storefront enhancements such as installing eye-catching vertical landscape (green wall) to deter graffiti.

For FY 2026-2027 programming, the CDBG Programs Ad Hoc Committee has also recommended including eligibility for projects that enhance the interior of businesses and outdoor dining areas. The Ad Hoc also recommended including eligibility to fund marketing efforts and paying for City permits that are required for work to be performed under the grant application. If approved, staff will return to the City Council to seek approval on updated guidelines, prior to launching the program.

Alternatively, the City Council may choose to remove or revise either of these program recommendations and/or add additional CDBG eligible programming, as desired.

BUDGET IMPACT:

The available funds of $171,988 in CDBG funds must be used to serve low- and moderate-income members of the community. If the proposed allocations are approved by the City Council, adoption of the attached resolution is required to include the grant revenues and expenditures to the CDBG Fund (Fund No. 026) in the upcoming FY 2026-2027 Proposed Budget.

CONCLUSION:

Staff recommends that the City Council conduct a public hearing and pending public testimony, adopt Resolution No. 8444 (Attachment “A”) approving the CDBG Funding for Proposed Projects as part of the City Consolidated Allocation Action Plan for the 52nd Program Year Funds for Fiscal Year 2026-2027; and authorize the City Manager, or designee, to submit documentation conveying the City Council’s Resolution to the LACDA for approval.

ATTACHMENTS:

A. Resolution No. 8444
B. Eligible Area-Benefit Zones Map
C. Public Hearing Notice
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ATTACHMENT “A”
RESOLUTION NO. 8444

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, APPROVING PROJECTS FOR THE FIFTY-SECOND (52nd) PROGRAM YEAR (2026-2027) COMMUNITY DEVELOPMENT BLOCK

GRANT FUNDING
WHEREAS, on August 22, 1974, the President of the United States signed into law the Housing and Community Development Act of 1974 (Act); and WHEREAS, the primary goals of Title I of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and WHEREAS, the City of San Fernando has $171,988 in federal Community Development Block Grant (CDBG) funds for Fiscal Year 2026-2027; and WHEREAS, project proposals have been requested for the programming of these funds; and
WHEREAS, the City has published information regarding eligible activities under the Act and has duly noticed and conducted a public hearing to solicit comments and suggestions from the community for the utilization of these funds.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the City of San Fernando desires to fund eligible Community Development Block Grant Projects with 52nd Program Year Funds.

SECTION 2. That City staff is hereby directed to submit to the Los Angeles County Development Authority (LACDA), through this document, the City's intent to approve and fund the listed project.

SECTION 3. That City staff is hereby directed to prepare and submit documentation required for the approval and implementation of approved 52nd Program Year Community Development Block Grant Fund projects as may be amended and as may be necessary.

SECTION 4. That the City Manager is directed and authorized to submit the City's final list of proposed projects for Fiscal Year 2026-2027 to LACDA, reflecting the funding allocations set forth herein, as indicated in Exhibit “A.” Should the City's final allocation vary from the allocated figures contained herein, the City Manager is authorized to allocate the variance in an amount not to exceed 10% of the approved project allocations.

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RES. NO. 8444
2 SECTION 5. That the City Manager is directed and authorized to execute all documentation required for CDBG program and project implementation for Fiscal Year 2026-2027 as may be necessary.

SECTION 6. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and this certification to be filed in the Office of the City Clerk, and said copy to be submitted to LACDA.

PASSED, APPROVED, AND ADOPTED this 6th day of April 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
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RES. NO. 8444
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8444 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of April, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ___ day of April, 2026.

Julia Fritz, City Clerk
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RES. NO. 8444
EXHIBIT “A”

CITY OF SAN FERNANDO
FIFTY-SECOND PROGRAM YEAR (FY 2026-2027)

COMMUNITY DEVELOPMENT BLOCK GRANT

APPROVED PROJECTS

SUBMITTING
ORGANIZATION PROJECT TITLE FY 2026-2027CDBG Funds

CITY OF SAN FERNANDO
City Manager’s Office Small Business Assistance Program $146,190

CITY OF SAN FERNANDO
City Manager’s Office Neighborhood Clean-Up Program $25,798 TOTAL $171,988
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ATTACHMENT “B”
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ATTACHMENT "C"
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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Julia Fritz, City Clerk
Richard Padilla, City Attorney

Date: April 6, 2026
Subject: Discussion and Consideration to Adopt a Resolution Updating the City Council Procedural Manual
RECOMMENDATION:

It is recommended that the City Council:
a. Adopt Resolution No. 8421 (Attachment “A”) approving the redline edits to the City Council Procedural Manual (Exhibit “A” of Attachment “A”); and
b. Provide staff with direction, as applicable.

BACKGROUND:

1. On July 3, 1995, the City Council adopted the City Council Procedural Manual (“Procedural Manual”).

2. Throughout the years, in 1998, 2000, 2003, 2009, 2010, 2011, 2015, 2018, and 2019, various procedures were amended to the City Council Procedural Manual to reflect City Council direction, such as adding policies related to the “Use of City Letterhead” and establishing a procedure for “Filling Councilmember Vacancies,” among others.

3. On October 20, 2025, the City Council directed staff to bring back a redlined version of the Procedural Manual (Exhibit “A” of Attachment “A”) to the November 17, 2025 City Council meeting.

4. On November 17, 2025, the City Council directed staff to bring back the final redlined version to the January 20, 2026 City Council meeting, the City Council directed staff to provide in advance, a copy of the redline edits for review prior to bringing the item back to the January 20, 2026 City Council meeting in order to allow Councilmembers with additional time to review the proposed changes.

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5. On January 20, 2026, the City Council continued the item to a future date uncertain to allow additional updates, as requested by Mayor Fajardo.

6. On March 25, 2026, the City Clerk received final updates from Mayor Fajardo and distributed a redlined version of the Procedural Manual to all Councilmembers, providing time for review in advance of the April 6, 2026 City Council meeting.

7. On March 30, 2026, the City Clerk received suggested edits to the City Council Procedural Manual from Councilmember Mendoza (Attachment “C”).

ANALYSIS:

The Procedure Manual serves as a guide outlining the rules, policies, and practices for how the City Council conducts its business. The Procedural Manual covers meeting procedures, the roles and responsibilities of Councilmembers and staff, decision-making processes, and administrative policies designed to ensure consistency, transparency, and efficiency in city governance.

On October 20, 2025, the City Council directed staff to bring back a redlined version of Councilmember Fajardo’s proposed edits to the November 17, 2025 City Council meeting for consideration. At the November 17, 2025 meeting, the City Council directed staff to provide in advance, a copy of the redline edits for review prior to bringing the item back to the January 20, 2026 City Council meeting in order to allow Councilmembers with additional time to review the proposed changes.

As of January 15, 2026, the draft of the redline edits had not yet been shared with the City Council in advance of the January 20, 2026 staff report, as it was still undergoing additional review and finalization of proposed edits by Mayor Fajardo and the City Attorney.

On March 25, 2026, the City Council received the finalized redlined updates to the City Council Procedural Manual for review in advance of this meeting. A brief summary of the proposed changes below updates the Procedural Manual to align with current state laws and provides additional clarifying edits, as follows:
• Incorporation of changes to the Ralph M. Brown Act (Government. Code Section 54950 et seq.) (the “Brown Act”) designed to expand accessibility to City Council meetings and other subordinate bodies of the city by expanding (i) the ability of the public to participate remotely (ii) requirements for the translation of agendas; and (iii) opportunities for non-English speakers to avail themselves of public comment translation assistance. • The incorporation and refinement of rules relating to the use of City Attorney services by Councilmembers and Councilmember engagement with City staff. • Clarification to the procedures for addressing absences and City Council vacancies.

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