Agenda packet — San Fernando City Council, April 6, 2026 (part 1 of 4)

Staff Contact Kanika Kith, City Manager

MAYOR JOEL FAJARDO

VICE MAYOR VICTORIA GARCIA

COUNCILMEMBER MARY MENDOZA

COUNCILMEMBER MARY SOLORIO

COUNCILMEMBER PATTY LOPEZ
7+

CITY OF SAN FERNANDO

CITY COUNCIL

MEETING AGENDA
SPECIAL MEETING – 5:00 PM
REGULAR MEETING – 6:00 PM
MONDAY, APRIL 6, 2026

CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CA 91340
Please visit the City’s YouTube channel to live stream and watch previously recorded City Council meetings, which is also available with Spanish subtitles at:
https://www.youtube.com/c/CityOfSanFernando
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including in-person translation services, or other services please call the City Clerk Department at (818) 898-1204 or email at [email protected] at least 2 business days prior to the meeting.

SPECIAL MEETING - PUBLIC PARTICIPATION OPTIONS

WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando

SUBMIT PUBLIC COMMENT IN PERSON
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.

SUBMIT PUBLIC COMMENT VIA EMAIL
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting, to ensure distribution to the City Council prior to consideration of the agenda. Comments received via email will be distributed to the City Council and made part of the official public record of the meeting.

CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE SPECIAL MEETING Members of the public may call-in at the start of the meeting. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor.

Note: This is audio only and no video.

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Call-in Telephone Number: (669) 900-6833
Meeting ID: 852 3763 3366
Passcode: 138302
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment.

CALL TO ORDER - SPECIAL MEETING 5:00 P.M. (CLOSED SESSION)

ROLL CALL

TELECONFERENCING REQUESTS/DISCLOSURE

APPROVAL OF SPECIAL MEETING AGENDA (CLOSED SESSION)

PUBLIC STATEMENTS FOR SPECIAL MEETING (CLOSED SESSION)
There will be a three (3) minute limitation for each member of the audience who wishes to make comments relating to City Business. Anyone wishing to speak, please fill out the blue form located at the Council Chambers entrance and submit it to the City Clerk. When addressing the City Council, please speak into the microphone and voluntarily state your name and address.

RECESS TO CLOSED SESSION
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) AND 54956.9(E)(1) - ANTICIPATED LITIGATION:

One (1) matter
B) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54954.9 (D)(1) – EXISTING LITIGATION:

CASE NAME: MUNOZ DE BERDUGO V CITY OF SAN FERNANDO
CASE NO: CASE 24CHCV01885
C) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) – EXISTING LITIGATION:

CASE NAME: COALITION FOR CLEAN AIR V. CITY OF SAN FERNANDO

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REGULAR MEETING - PUBLIC PARTICIPATION OPTIONS

WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando

CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE REGULAR MEETING Members of the public may call-in between 6:00 p.m. and 6:15 p.m. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.

Call-in Telephone Number: (669) 900-6833
Meeting ID: 833 6022 0211
Passcode: 924965
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment.

CALL TO ORDER - REGULAR MEETING 6:00 P.M. (OPEN SESSION)

ROLL CALL

TELECONFERENCING REQUESTS/DISCLOSURE
Recommend consideration of requests received for remote teleconference meeting participation made by members of the City’s legislative bodies, as permitted under the provisions of Assembly Bill (AB) 2449, Government Code Section 54953, and the City of San Fernando adopted Resolution No. 8215, effective March 1, 2023.

PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
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APPROVAL OF REGULAR MEETING AGENDA
Recommend that the City Council approve the agenda as presented and move that all ordinances presented tonight be read in title only as authorized under Government Code Section 36934.

PRESENTATIONS
A. PRESENTATION AND UPDATE FROM METROPOLITAN WATER DISTRICT BOARD CHAIR ADAN ORTEGA
B. ANNUAL RECOGNITION
• APRIL 2026 AS DONATE LIFE CALIFORNIA MONTH
• APRIL 2026 AS SEXUAL ASSAULT AWARENESS MONTH & APRIL 29, 2026 AS DENIM DAY • April 25, 2026 AS ARBOR DAY

DECORUM AND ORDER
The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council (SF Procedural Manual). Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting, may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.

PUBLIC STATEMENTS
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.

Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting to ensure distribution to the City Council and made part of the official public record of the meeting.

Members of the public may provide a live public comment by calling in between 6:00 p.m. and 6:15 p.m. CALL-IN INFORMATION: Telephone Number: (669) 900-6833; Meeting ID: 833 6022 0211; Passcode: 924965.

CONSENT CALENDAR
Items on the Consent Calendar are considered routine and may be disposed of by a single motion to adopt staff recommendation. If the City Council wishes to discuss any item, it should first be removed from the Consent Calendar.
1) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER Recommend that the City Council adopt Resolution No. 26-041 approving the Warrant Register.

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2) RECEIVE AND FILE STATUS UPDATES FOR CITY PROJECTS AND CITY COUNCIL PRIORITIES Recommend that the City Council receive and file the status report for FY 2025-2026 City Projects and City Council Priorities, and provide direction, as appropriate. 3) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A GRANT APPLICATION TO THE

DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL FOR THE UNDER-AGE ALCOHOL

PURCHASE PREVENTION PROGRAM
Recommend that the City Council authorize the preparation and submittal of a grant application to the Department of Alcoholic Beverage Control in an amount up to $100,000 to support the San Fernando Police Department’s Under-Age Alcohol Purchase Prevention Program.
4) CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH R3

CONSULTING GROUP FOR SOLID WASTE MANAGEMENT CONSULTING SERVICES Recommend that the City Council:
a. Award a Professional Services Agreement to R3 Consulting Group, Inc. (Contract No. 2493) for solid waste management consulting services, in an amount not to exceed $174,970; b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement; and
c. Adopt Resolution No. 8447 amending the budget for Fiscal Year (FY) 2025-2026 to appropriate funds from the General Fund reserves for solid waste management consulting services.
5) CONSIDERATION TO APPROVE CO-SPONSORSHIP OF THE PUEBLO Y SALUD SAFE AND SOBER

GRADUATION TOWNHALL MEETING, AND REQUEST TO WAIVE FACILITY USE FEES Recommend that the City Council:
a. Approve Co-Sponsorship of the Pueblo y Salud Safe and Sober Graduation Townhall Meeting tentatively scheduled for Saturday, May 2, 2026, at Recreation Park; b. Approve the use of the City seal on the print material and social media pursuant to City Council Ordinance No. 1724;
c. Waive facility use fees for the use of Recreation Park for co-sponsored events, with City Manager approval; and
d. Authorize the participation in, and use of the City seal, for future Pueblo y Salud Safe and Sober Graduation Townhall Meetings held in the City with City Manager approval.

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6) CONSIDERATION TO ADOPT A RESOLUTION RENAMING CESAR CHAVEZ DAY ON MARCH 31

IN THE CITY OF SAN FERNANDO TO FARMWORKERS DAY, HONORING THE HARD WORK AND ESSENTIAL ROLE OF FARMWORKERS IN PRODUCING THE NATION’S FOOD, LABOR RIGHTS

MOVEMENT, AND EFFORTS TO IMPROVE WAGES AND WORKING CONDITIONS Recommend that the City Council adopt Resolution No. 8442 approving renaming Cesar Chavez Day in the City of San Fernando to Farmworkers Day, recognized annually on March 31.

PUBLIC HEARING
7) A CONTINUED PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE AMENDING THE

CRITERIA FOR MEMBERSHIP ON VARIOUS CITY COMMISSIONS BY REMOVING THE

REQUIREMENT THAT MEMBERS BE REGISTERED VOTERS OF THE CITY Recommend that the City Council:
a. Conduct a Public Hearing; and
b. Pending public input, introduce for first reading, in title only, and waive further reading of Ordinance No. 1740 titled, “An Ordinance of the City Council of the City of San Fernando, California, amending the criteria for membership on various City Commissions by removing the requirement that members be registered voters of the City where such status is not mandated by State or Federal Law.”
8) A PUBLIC HEARING TO CONSIDER ADOPTING A RESOLUTION TO APPROVE THE PROPOSED

CLIMATE ACTION AND RESILIENCE PLAN AND GENERAL PLAN UPDATE TO THE OPEN SPACE,

CONSERVATION, PARKS, AND RECREATION ELEMENT AND MOBILITY ELEMENT, AND

APPROVE THE ASSOCIATED CALIFORNIA ENVIRONMENTAL QUALITY ACT DOCUMENTATION Recommend that the City Council:
a. Conduct a Public Hearing;
b. Pending public testimony, adopt Resolution No. 8443 approving the Proposed City’s Climate Action and Resilience Plan and General Plan Update to the Open Space, Conservation, Parks, and Recreation Element and Mobility Element; and c. Approve the California Environmental Quality Act determination. 9) A PUBLIC HEARING TO CONSIDER AND APPROVE THE COMMUNITY DEVELOPMENT BLOCK

GRANT FUNDING FOR PROPOSED PROJECTS AS PART OF THE CITY CONSOLIDATED ALLOCATION ACTION PLAN FOR THE 52ND PROGRAM YEAR FUNDS FOR FISCAL YEAR 2026-2027
Recommend that the City Council:
a. Conduct a Public Hearing;
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b. Pending public testimony, adopt Resolution No. 8444 approving the Community Development Block Grant Funding for Proposed Projects as part of the City Consolidated Allocation Action Plan for the 52nd Program Year Funds for Fiscal Year 2026-2027; and c. Authorize the City Manager, or designee, to submit documentation conveying the City Council’s Resolution to the Los Angeles County Community Development Authority (LACDA) for approval.

ADMINISTRATIVE REPORTS
10) DISCUSSION AND CONSIDERATION TO ADOPT A RESOLUTION UPDATING THE CITY COUNCIL

PROCEDURAL MANUAL
Recommend that the City Council:
a. Adopt Resolution No. 8421 approving the redline edits to the City Council Procedural Manual; and
b. Provide staff with direction, as applicable.
11) RECEIVE AND FILE PRESENTATION ON THE SAN FERNANDO POLICE DEPARTMENT’S THREEYEAR ORGANIZATIONAL ASSESSMENT IMPLEMENTATION “ACTION” PLAN Recommend that the City Council:
a. Receive and file a presentation on the San Fernando Police Department’s Three-Year Organizational Assessment Implementation “Action” Plan; and b. Provide direction, as necessary.
12) DISCUSSION AND CONSIDERATION REGARDING THE ALL-CITIES VIGIL TO HONOR LIVES LOST

IN FEDERAL IMMIGRATION ENFORCEMENT INCIDENTS
Recommend that the City Council:
a. Discuss the planning of an All-Cities Vigil to Honor Lives Lost in Federal Immigration Enforcement Incidents;
b. Provide direction on coordinating the City-led Vigil; and c. Adopt Resolution No. 8445 amending the budget for Fiscal Year 2025-2026 to appropriate funds from the General Fund reserves to coordinate event. 13) DISCUSSION AND CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING

WITH IGNITE THE LIGHT OF HOPE FOUNDATION FOR FOOD DISTRIBUTIONS Recommend that the City Council:

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a. Approve a Memorandum of Understanding with Ignite the Light of Hope Foundation (Contract No. 2476) to continue food distributions through an amended scope and to provide related fundraising support; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement; or
c. Provide staff alternative direction.
14) DISCUSSION AND CONSIDERATION REGARDING THE SAFE & BEAUTIFUL SAN FERNANDO

WORK PLAN
Recommend that the City Council:
a. Receive and file a presentation on projected work and costs for the Safe & Beautiful San Fernando Work Plan; and
b. Provide other direction, as necessary.
15) DISCUSSION AND CONSIDERATION REGARDING PUBLIC WORKS MAINTENANCE AND OPERATIONS YARD – FACILITY CONDITIONS REVIEW AND NEXT STEPS (TABLED FROM THE MARCH 16, 2026 CITY COUNCIL MEETING)
This item was agendized by Councilmember Patty Lopez.

City Council discussion to direct staff to initiate a collaborative review of the existing Public Works Maintenance and Operations Yard facility plans with the Public Works Director and the assigned Commissioner. This review would allow for the identification of potential improvements, operational efficiencies, and safety enhancements. Additionally, this discussion would serve as a starting point to explore possible funding opportunities and available resources to support necessary upgrades or improvements to the facility. 16) DISCUSSION REGARDING THE CITY’S FORMER AGREEMENT RELATED TO DISTRICT B IN THE

DOWNTOWN MALL AREA
This item was agendized by Mayor Joel Fajardo.

City Council to receive and file the report and provide direction to staff as appropriate, and take any related action, including adoption of a resolution if deemed necessary. 17) CONTINUED DISCUSSION REGARDING CITY COUNCIL PRIORITIES AND TIMELINES FOR ITEMS THE CITY COUNCIL WOULD LIKE COMPLETED BY APPROXIMATELY JUNE 30 This item was agendized by Mayor Joel Fajardo.

City Council to provide direction to staff regarding any priority items the City Council would like staff to pursue or attempt to complete by approximately the end of the fiscal year.

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18) DISCUSSION REGARDING SAN FERNANDO CHILDREN’S DAY 2026 This item was agendized by Councilmember Patty Lopez.

City Council discussion to approve the event, designate the City as a co-sponsor, and authorize use of the City logo for promotional purposes.
19) DISCUSSION AND CONSIDERATION TO PROCLAIM APRIL 2026 AS CHILD ABUSE PREVENTION MONTH
This item was agendized by Councilmember Patty Lopez.

City Council discussion to direct staff to read the resolution into the record and request the Council’s vote for adoption.
20) DISCUSSION REGARDING THE TRANSPARENCY AND ACCOUNTABILITY ACT FOR THE CITY OF

SAN FERNANDO
This item was agendized by Councilmember Patty Lopez.

City Council discussion to direct the City Attorney to draft a formal resolution or ordinance reflecting this framework and present it for City Council consideration at the next meeting. 21) DISCUSSION REGARDING EMPLOYMENT OPPORTUNITIES FOR OLDER ADULTS (SENIOR

WORKFORCE DEVELOPMENT)
This item was agendized by Councilmember Patty Lopez.

City Council discussion to direct staff to explore programs, partnerships, and policies that support job opportunities for older adults.
22) DISCUSSION REGARDING ADVOCATING FOR CONGRESSIONAL ACTION TO STRENGTHEN

INVESTIGATIONS INTO ABUSE AGAINST WOMEN AND CHILDREN
This item was agendized by Councilmember Patty Lopez.

City Council discussion to direct staff to draft and formal submission of a joint advocacy letter to California’s congressional delegation, including Adam Schiff and Alex Padilla, as well as members of the U.S. House of Representatives, urging immediate action to strengthen the investigation, prevention, and prosecution of abuse against women and children. This effort should also include collaboration with local agencies, community organizations, and advocacy groups to support awareness, prevention, and reporting initiatives, ensuring a coordinated and effective response that prioritizes victim protection and accountability.

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23) DISCUSSION REGARDING IMPROVEMENTS IN PARKING & BUSINESS IMPROVEMENT AREA B This item was agendized by Vice Mayor Victoria Garcia.

City Council discussion to provide staff direction for: Decorations for America's 250th birthday in Parking & Business Improvement Area B, Installing a directory in Parking & Business Improvement Area B, and Direction that the (A) promotion of retail activities; (B) providing music; (C) promotion of public events; and (D) decoration of public places in Parking & Business Improvement Area B will come from Parking & Business Improvement Area B funds.

STAFF COMMUNICATION INCLUDING COMMISSION UPDATES

GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES ADJOURNMENT The meeting will adjourn to the Regular Meeting of April 20, 2026.

AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.

Dated: _________________ at: ____________
Signed By: _____________________________
Agendas and complete Agenda Packets (including staff reports and exhibits related to each item) are posted on the City’s `Internet website www.sanfernando.gov. These are also available for public reviewing prior to a meeting in the City Clerk Department. Any public writings distributed by the City Council to at least a majority of the Councilmembers regarding any item on this regular meeting agenda will also be made available at the City Clerk Department at City Hall located at 117 Macneil Street, San Fernando, CA, 91340 during normal business hours. In addition, the City may also post such documents on the City’s website at www.sanfernando.gov. In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including auxiliary aids or services please call the City Clerk Department at (818) 898-1204 or [email protected] at least 48 hours prior to the meeting.

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PRESENTATIONS -

ANNUAL RECOGNITIONS
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VICTORIA G ARCIA

V ICE M AYOR

JOEL F AJARDO
M AYOR

M ARY SOLORIO

C OUNCILMEMBER

PATTY L OPEZ

C OUNCILMEMBER
Proclamation

DONATE LIFE CALIFORNIA MONTH
APRIL 2026
Whereas, organ, tissue, marrow and blood donation are life-giving acts recognized worldwide as expressions of compassion to those in need;
Whereas, more than 113,000 individuals nationwide and more than 21,000 in California are currently on the national organ transplant waiting list, and on average, 20 people die each day while waiting due to the shortage of donated organs;
Whereas, the need for donated organs is especially urgent in Hispanic and African American communities;
Whereas, more than 600,000 units of blood per year are needed to meet the need in California and at any given time, 6,000 patients are in need of volunteer marrow donors; Whereas, a single individual’s donation of the heart, lungs, liver, kidneys, pancreas and small intestine can save up to eight lives; donation of tissue can save and heal the lives of up to 75 others; and a single blood donation can help three people in need; Whereas, millions of lives each year are saved and healed by donors of organs, tissues, marrow and blood; the spirit of giving and decision to donate are not restricted by age or medical condition;
Whereas, over 15 million Californians have signed up with the state-authorized Donate Life California Donor Registry to ensure their wishes to be organ, eye and tissue donors are honored; Whereas, California residents can sign up with the Donate Life California Donor Registry when applying for or renewing their driver’s licenses or ID cards at the California Department of Motor Vehicles.

Now, T herefore, T he San Fernando City Cou nc il
does hereby proclaim the month of April 2026 as DONATE LIFE CALIFORNIA MONTH in the City of San Fernando, and in doing so we encourage all Californians to check “YES!” when applying for or renewing their driver’s license or ID card, or by signing up at www.donateLIFEcalifornia.org or www.doneVIDAcalifornia.org.

M ARY M ENDOZA

C OUNCILMEMBER
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Certificate of Recognition
JESSE H. AVILA

COUNCILMEMBER

JOEL FAJARDO

COUNCILMEMBER

JOEL F AJARDO
M AYOR

VICTORIA G ARCIA

V ICE M AYOR

M ARY SOLORI O

C OUNCILMEMBER

PATTY L OPEZ

C OUNCILMEMBER

M ARY M ENDOZA

C OUNCILMEMBER
Whereas, the National Sexual Violence Resource Center has declared April as “Sexual Assault Awareness Month” and Peace Over Violence has declared April 29, 2026 as “Denim Day” in Los Angeles County; Whereas, both campaigns are intended to draw attention to the fact that sexual violence remains a serious issue in our society and harmful attitudes about all forms of sexual violence allow these issues to persist and allow victim/survivors to be re-victimized; Whereas, sexual harassment is part of a continuum of violence whose damaging effects are felt throughout our culture;
Whereas, “Sexual Assault Awareness Month” and “Denim Day” were also instituted to call attention to misconceptions and misinformation about sexual violence, and the problem that many in society remain disturbingly uninformed with respect to issues of sexual harassment, assault, abuse, and rape; Whereas, rape, sexual assault, and sexual harassment harm our community and statistics show that over 53% of women and over 29% of men reported experiencing contact sexual violence in their lifetime; most women and men across all sexual identities who experienced contact sexual violence reported that the person who harmed them was someone they knew; 29% non-Hispanic Black women in the United States were raped in their lifetime; 34% Hispanic women reported unwanted sexual contact in their lifetime; 84% American Indian and Alaska Native women have experienced violence in their lifetime; 32% of adults with intellectual disabilities have experienced sexual violence; and 47% of all transgender people have been sexually assaulted at some point in their lives; Whereas, with proper education on the matter and comprehensive prevention projects, sexual violence and it’s unfair and traumatizing effects are preventable.

NOW, THEREFORE, THE SAN FERNANDO CITY
COUNCIL DOES HEREBY PROCLAIM APRIL 2026
as “SEXUAL ASSAULT AWARENESS MONTH” and designates April 29, 2026 as “DENIM DAY” in the City of San Fernando, and urges all citizens to wear jeans on April 29, 2026 to help communicate the message that there is no excuse and never an invitation to harass, abuse, assault, or rape.

SEXUAL ASSAULT

AWARENESS MONTH
April 2026

DENIM DAY & April 29, 2026
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Certificate of Recognition
JESSE H. AVILA

COUNCILMEMBER

JOEL FAJARDO

COUNCILMEMBER
Proclamation

ARBOR DAY
April 25, 2026
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agricultures that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and
WHEREAS, Arbor Day is now observed throughout the nation and the world, and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and
WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal.

NOW, THEREFORE, THE SAN FERNANDO CITY
COUNCIL DOES HEREBY PROCLAIM APRIL 25, 2026
as ARBOR DAY in the City of San Fernando, and urges all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and to plant trees to
gladden the heart and promote the well-being of this and future generations.

JOEL F AJARDO
M AYOR

VICTORIA G ARCIA

V ICE M AYOR

M ARY SOLORIO

C OUNCILMEMBER

PATTY L OPEZ

C OUNCILMEMBER

M ARY M ENDOZA

C OUNCILMEMBER
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AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1200 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Erica D. Melton, Director of Administrative Services

Date: April 6, 2026
Subject: Consideration to Adopt a Resolution Approving the Warrant Register RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 26-041 (Attachment “A”) approving the Warrant Register.

BACKGROUND:

For each City Council meeting the Finance Division prepares a Warrant Register for City Council approval. The Register includes all recommended payments for the City. Checks, other than special checks, generally are not released until after the City Council approves the Register. The exceptions are for early releases to avoid penalties and interest, excessive delays and in all other circumstances favorable to the City to do so. Special checks are those payments required to be issued between Council meetings such as insurance premiums and tax deposits. Staff reviews requests for expenditures for budgetary approval and then prepares a Warrant Register for City Council approval and or ratification. Items such as payroll withholding tax deposits do not require budget approval.

The Director of Administrative Services/City Treasurer hereby certifies that all requests for expenditures have been signed by the department head, or designee, receiving the merchandise or services thereby stating that the items or services have been received and that the resulting expenditure is appropriate. The Director of Administrative Services/City Treasurer hereby certifies that each warrant has been reviewed for completeness and that sufficient funds are available for payment of the warrant register.

ATTACHMENT:

A. Resolution No. 26-041, including:

Exhibit A: Payment Demands/Voucher List
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ATTACHMENT “A”
RESOLUTION NO. 26-041

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, ALLOWING AND APPROVING FOR PAYMENT DEMANDS
PRESENTED ON DEMAND / WARRANT REGISTER NO. 26-041

THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:

1. That the Payment Demand/Voucher List (EXHIBIT “A”) as presented, having been duly audited, for completeness, are hereby allowed and approved for payment in the amounts as shown to designated payees and charged to the appropriate funds as indicated.

2. That the City Clerk shall certify to the adoption of this Resolution and deliver it to the City Treasurer.

PASSED, APPROVED, AND ADOPTED this 6th day of April 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
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RES. NO. 26-041
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 26-041, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of April 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of April 2026.

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 25 of 502

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EXHIBIT "A"
RES. NO. 26-041 SPECIAL CHECKS
April 6, 2026 Special & Regular CC Mtg Page 48 of 502
April 6, 2026 Special & Regular CC Mtg Page 49 of 502
This Page
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April 6, 2026 Special & Regular CC Mtg Page 50 of 502

AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager

Date: April 6, 2026
Subject: Receive and File Status Updates for City Projects and City Council Priorities RECOMMENDATION:

It is recommended that the City Council receive and file the status report for Fiscal Year (FY) 2025-2026 City Projects and City Council Priorities, and provide direction, as appropriate.

ANALYSIS:

This report is meant to provide City Council and the community with regular status updates and major City efforts, including, but not limited to, FY 2025-2026 approved enhancements, capital improvement projects, and City Council priorities. Changes to each project since the last meeting have been tracked and are shown in red. Attachment “C” shows City contracts that are approaching the end of the term. Attachment “E” provides a summary of 2025 Legislative Advocacy & Funding Request Letters.

COMPLETED PROJECTS:

City Manager’s Office & City Clerk’s Office. Date Completed Title: Records Retention Policy Update January 2025
Title: Virtual San Fernando – Website Redesign & My San Fernando App February 2026 Community Development Department. Date Completed
Title: CDBG Neighborhood Cleanup Program June 2025
Title: New Position – Planning Manager March 2025
Title: Mixed Use and Specific Plan Overlay Districts March 11, 2025 Title: Graffiti Program (with Public Works and Police Department) February 18, 2025 Title: Homeless Action Plan Implementation and Management March 2025 Title: Zoning Code Reorganization May 5, 2025
Title: Landscape Ordinance May 5, 2025
Title: Outdoor Dining Ordinance May 5, 2025
April 6, 2026 Special & Regular CC Mtg Page 51 of 502
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Page 2 of 40 ends

COMPLETED PROJECTS CONTINUED:

Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Title: Microsoft 365 (M365) Upgrade December 2025
Police Department. Date Completed
Title: Police Department Overtime February 2025
Title: Law Enforcement Technology Improvements –
Handheld Ticket Writers April 8, 2025
eSubpoena May 19, 2025
Title: Mental Health Clinician Program September 29, 2025 Cameras/ Access Control Project May 2025
UASI EOC 2023 December 2025
Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) Full-Time Maintenance
Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 31, 2025
Title: Phase 1: Fog Seal Coating Public Parking Lots September 15, 2025 Title: Well 2A Refurbishment Project December 14, 2025
Title: Bus Shelter Rehabilitation Project January 5, 2026 Title: Residential Water Service Shut Off Policy January 1, 2026 Title: Outdoor Dining in Public ROW February 17, 2026
Title: Crosswalk Safety at Bike Path February 25, 2026
Recreation & Community Services. Date Completed
Title: Afterschool Teen Program October 7, 2024
Title: Park Opportunity Plan October 7, 2024
April 6, 2026 Special & Regular CC Mtg Page 52 of 502
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Active Projects
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
City Manager’s Office

1. Opportunity Sites
Analysis (Formerly
Downtown Master Plan)
Approved FY 22-23
budget to develop a
DTMP with robust
community outreach.

Guides future actions
for revitalization of
Downtown San
Fernando. Budget:
$297,675.
• 12-2023 to 3-2024:

Multimodal Survey
• 3-11-2024: Ad Hoc
Mtg #1
• 4-11-2024: CAC Mtg
#1
• 4-27-2024: Outreach
“Walkshop”
• 4-2024 to 5-2024:

Online Survey
• 7-2024: Existing
Conditions Analysis
• 9-16-2024: Phase 1
Findings to Council +
PPC
• Contract extended to
Dec 2025
• 6-11-2025: Ad Hoc
Mtg #2
December 2026 Kanika Kith/
Ron Garcia
April 6, 2026 Special & Regular CC Mtg Page 53 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 11-17-2025: Council
approved Option 1 –
Opportunity Site
Analysis
• Opportunity Sites
Analysis Kick Off
Meeting January
2026

2. East San Fernando Valley
Light Rail Transit Project
Metro project to build
light rail line in two
phases:

Phase 1 – 6.7 miles
along Van Nuys Blvd
with 11 stations.

Phase 2 – 2.5 miles
from Pacoima to
Sylmar/San Fernando
Metrolink. Funded by
Measure R & M.
• 2017-2020: City
comments on Draft
EIR
• 12-2010: Metro
Board certified Final
EIR with
safety/design
conditions
• 4-2022 to 9-2022:

Grade Crossing
Analysis
• 1-2024 to summer
2024: Supplemental
Phase 2 studies
• Status updates to
Council (2020, 2022,
2025)
Continue pursuing
early action safety
funding and
mitigations.

Monitor and work
closely with Metro
to follow through
on safety
improvements to
rail crossings in the
City.

Phase 1 – 2031;
Phase 2 – TBD
Will Pettener
April 6, 2026 Special & Regular CC Mtg Page 54 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 6-2025: CPUC Sec.
130 safety funding
discussions
• 6-25-2025: Multiagency safety
improvements
discussion
• 7-7-2025: Public
outreach results
presented
• 9-18-2025: Council
approved conditional
support for Scenario
2 • 12-4-25: Metro Board
of Director’s
approved planning
work on Scenario 2,
including early action
safety improvements
on rail crossings in
the City.

3. CDBG Small Business
Assistance Grant
Program (SBAP)
Provides grants to
businesses/property
owners for storefront
improvements
(signage, paint, anti-
• 3-5-25: Application
period was opened
to the public.

Application period
will be extended to
None June 2026 Kanika Kith/Will
Pettener
April 6, 2026 Special & Regular CC Mtg Page 55 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
graffiti, landscaping,
etc.). Total funding:
$137,861.

April 20, 2026 to
allow for a
community workshop
to take place with
ICON CDC. The event
is tentatively
scheduled for April 9
in the City Council
Chambers.

4. Partnership with
Asociación de
Jaliscienses Unidos en
Acción (AJUA)
Potential partnership
with AJUA to provide
services to the
immigrant
community.
• 9-3-25: Staff met
with AJUA
representatives to
discuss scope of
services and future
events.
• 10-6-25: City Council
approved MOU with
AJUA.
• AJUA will started on
11-17-25 at BCRC.
• Ongoing monthly
dates have been
scheduled for Q1
2026.

None Ongoing Cristina Moreno
April 6, 2026 Special & Regular CC Mtg Page 56 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

5. Strategic Plan
Development
A new plan will be
developed to replace
the current plan set
to expire in 2026.
• City Council
approved agreement
with Baker Tilly on
12-1-25 for Strategic
Planning Consulting
services.
• On 1-23-25, staff met
with Baker Tilly to
develop a roadmap
and determine next
steps for outreach.
• In February 2026,
Baker completed
phase 1 of their
engagement process
by interviewing City
Council, Department
Heads, and
facilitating a citywide
staff survey
• On 3-3-26, Executive
Staff took part in a
workshop with Baker
Tilly
• On 3-23-26, a City
Council Strategic Plan
A draft of the
Strategic Plan is
scheduled to
return to Council
for consideration
in May 2026.

May 2026 Will Pettener
April 6, 2026 Special & Regular CC Mtg Page 57 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
workshop was held
at Las Palmas Park.

City Clerk’s Office

1. Amend City Recognition
Requests
Policy/Procedure
Expands the City’s
Recognition Requests
Policy/Procedure to
include clear
descriptions and
guidelines for
Council-issued
recognitions
(Resolutions,
Proclamations,
Certificates, official
acknowledgments)
honoring
contributions,
achievements, or
service to the
community.
• May 2025 – Council
adopted revised
Recognition Requests
Policy/Procedure
(replacing Awards
Program).
• 8-4-25: Council
directed staff to
return with revisions
to add guidelines for
Resolutions,
Proclamations, and
recognitions.
• 9-2-25: Council
directed staff to
return with options
to add Certificate of
Commendation,
potential Resolution
adoption, and
April 20, 2026 April 20, 2026 Julia Fritz
April 6, 2026 Special & Regular CC Mtg Page 58 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
enhanced certificate
design options.

2. Quarterly Special City
Council Meeting
Celebration Event
Host Quarterly
Celebration Meetings
to acknowledge
Community
members, businesses
and organizations for
their contribution to
the community.
• Pre-Planning for Next
Celebration Event
Scheduled for:

January 26, 2026
• Pre-Planning for 2nd
quarterly Celebration
Event for:

July 27, 2026
• On 1-5-2026, Staff
was directed to
reschedule the
January and July
2026 Celebration
Events to February
and August.

October 2026
Consideration on
next Council
approved SemiAnnual
Celebration
Meeting Date.

Next Scheduled
Celebration
Event:

August 24, 2026
Julia Fritz

3. Amend City Commission
Ordinance
Remove Eligibility
Requirement of being
a “Registered Voter”
• On February 2, 2026,
Staff was directed to
bring back an
ordinance removing
the eligibility
requirement of being
a “registered voter”
to serve on a City
Commission.

March 16, 2026 A
Public Hearing to
Adopt an
Ordinance
Amending the SF
Code to remove
“registered voter”
requirement.

April 20, 2026 Julia Fritz
April 6, 2026 Special & Regular CC Mtg Page 59 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• On March 16, 2026
the Public Hearing
was continued to
April 6, 2026.

Community Development Department

1. Community Preservation
– Commercial Property
Education Program
Education &
maintenance program
to support
beautification of
commercial corridors.

Officers work directly
with business
community.
• 9-19-24: Presented to
Council
• 3-26-25: Postcards
distributed
• 3-30-25 & 5-7-25:

Workshops
• 5-12-25: Walking
inspections began
• 7-28-25: 22
businesses
recognized
• 10 -27- 2025: 19
businesses
recognized
• February 2026: 55 to
be recognized
None at this time FY 2026–2027
(Ongoing)
Rigoberto Guerrero
April 6, 2026 Special & Regular CC Mtg Page 60 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 1-20-26: Walking
inspections will
resume

2. Climate Action Resilience
Plan (CARP) & General
Plan Updates
Strategic framework
to mitigate climate
change and update
Circulation (Mobility)
& Open Space/Parks
Elements. Supported
by state grant.
• Phase 1 completed
Feb 2024
• Phase 2 engagement
underway with
Pacoima Beautiful,
FTBMI, and Climate
Resolve
• Grant accepted Apr
2, 2024
• Workshops &
walkshops held
through 2024–2025
• Advisory Group
refining equity
framework
• Draft Final
Plans Jan 12,
2026
• Update and
Discussion
January 20,
2026
• Consideration
for Adoption
April 6, 2026
April 6, 2026 Ron Garcia

3. SCAG REAP 2.0 Grant $1.125M grant for
housing programs:
displacement
prevention, historic
survey update,
density bonus
• Council accepted
grant Oct 21, 2024
• Consultant (Rincon)
selected Mar 2025
• City tour held Mar
19, 2025
• Public Review
Drafts
Documents
2/2026 –
3/2026
Jun 30, 2026 Ron Garcia
April 6, 2026 Special & Regular CC Mtg Page 61 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
ordinance, zoning
updates, streamlined
approvals.
• Engagement pop-ups
hosted Jun–Aug 2025
(112 participants)
• Engagement Plan
approved May 5,
2025
• Community
Workshop December
4, 2025
• Draft documents
expected Spring 2026
• Update and
Discussion
February 17,
2026
• Consideration
for Adoption
May 18, 2026
• City Council 2nd
Reading June
15, 2026
Public Works Department

1. Carlisle Green Alley
Reconstruction Project
Revitalizes alley with
200+ trees, bioswales,
permeable surfaces,
lighting, and
bike/pedestrian path.
• PSA with TreePeople
approved Sep 3, 2024
• PSA with Craftwater
approved Jan 6, 2025
• Tentative design/
construction timeline
set (2025–2026)
• Craftwater submitted
60% plans, staff is
None at this time Dec 2026 Patsy Orozco
April 6, 2026 Special & Regular CC Mtg Page 62 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
currently reviewing
them.
• The City will hold
Fourth Community
Outreach to provide
status of project
design at Spring
Jamborree, Las
Palmas Park, on April
4, 2026

2. Calles Verdes Project
(Phase 1)
Parking lot 4, and
South Maclay (Pico
South Bound)
Bioswales and
bulbouts on Maclay
Ave, stormwater
redirection, coo
pavement, trees.
• City Clerk opened
four (4) sealed bids
on October 30, 2025
• Rejection of Bids
approved Jan 5, 2026
None at this time Dec 2026 Patsy Orozco

3. Calles Verdes Project
Phase 2
Workman Drainage
Improvement/
Infiltration Project
• Received feasibility
study from CWE -
Aug 6, 2025
• Selection of projects
by awarding agency
in Spring 2026
None at this time TBD Manuel Fabian

4. Las Palmas Park
Revitalization Project
Multi-field and facility
renovations, splash
• Phase II construction
cost estimate
None at this time June 2027 Patsy Orozco /
Willdan
April 6, 2026 Special & Regular CC Mtg Page 63 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
pad, ADA playground,
lighting, exercise
equipment.
completed for RPOSD
Grant application
• Phase I and Phase II
of project presented
at Parks, Wellness,
and Recreation
Meeting on 9/11/25
• Scope modifications
presented and
approved at 2/17/26
City Council Meeting
• Staff presenting
scope modifications
to granting agency
for final approval

5. Pacoima Wash
Connectivity Project (aka
Cindy Montañez Natural
Park Improvements)
$7.5M Caltrans grant
for Pacoima Wash
Path extension,
lighting, restrooms,
landscaping, and
permanent memorial
sign.
• On March 14, 2026,
the City held the first
Community Outreach
Workshop at Cindy
Montañez Natural
Park.

On April 4, 2026, the
City will hold second
Community Outreach
Workshop at Spring
None at this time June 2027 Patsy Orozco /
Willdan
April 6, 2026 Special & Regular CC Mtg Page 64 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Jamboree at Las
Palmas Park.

6. San Fernando Mission
Trail Restoration Project
(Phase I–III)
Restores bike path
lighting with
LED/solar tech, smart
controls, and
sustainability
features.
• Scope includes
assessment, design,
implementation, and
maintenance
planning
• Project pending
funding availability.

None at this time TBD Patsy Orozco /
Willdan

7. HSIP Traffic Signal
Modification Project
Upgrades signals at 9
intersections with
poles, pedestrian
heads, controllers,
signage, and striping.
• Contractor is working
on completion of
“punch list” items
Construction
acceptance –April
2026
April 2026 Manuel Fabian /
Willdan

8. Citywide Traffic Signal
Synchronization Project
Synchronizes signals
at 13 intersections
with new GPS units,
controllers, and
timing charts.
• Construction started
on December 1,
2025.
• Contractor is working
on the installation of
GPS units and
completion of “punch
lists” items
Project acceptance
– June 2026
May 2026 Manuel Fabian /
Willdan

9. Citywide Signage
Upgrades
Citywide replacement
of 3,100+ signs
• Phase I
(wayfinding/trolley
signs) complete
None at this time Phase I
complete March
2026
Manuel Fabian/
Rodrigo Mora
April 6, 2026 Special & Regular CC Mtg Page 65 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
(wayfinding,
regulatory, trolley).
• Phase II starts FY
2025–26
• Staff has commenced
ordering signs for
Phase II . Signs
include school zone
signs, parking
restriction signs for
recently painted
curbs and other
signage to address
recent safety
concerns
• Signs received. Public
Works to schedule
installation of signs
• Staff began installing
signs around San
Fernando Middle
School and
O’Melveny
Elementary School.

School areas
completed.
• Additional signs
ordered. Waiting for
the sign delivery to
April 6, 2026 Special & Regular CC Mtg Page 66 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
start phase II. Phase
II finished 4-1-2026.

New sign to be
ordered 4-1-2026.

10. Pacoima Wash Bikeway
Project

1.34-mile Class I
bikeway with bridge,
bioswales, lighting,
and safety features.
• Construction 99%
complete
• Additional
bollards/curbs/
striping to address
vandalism
Notice of
Completion –
Spring 2026
Spring 2026 Patsy Orozco

11. Residential Permit
Parking (RPP) Program
Updates to
residential/commerci
al parking policies,
smart meters, data
collection, and
enforcement
guidelines.
• Data collection and
engagement
completed
• 400+ survey
responses received
• Code amendments
split for Council
review Sep 2, 2025
• Meeting with
Finance, Police and
Public Works
Departments
conducted on
November 3, 2025
Administrative
Guidelines
presented to
Council – April
2026
Spring 2026 Greg Steigerwald /
Dixon Resources
Unlimited
April 6, 2026 Special & Regular CC Mtg Page 67 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead

12. City Facility Condition
Assessment Report
Comprehensive
evaluation of all Cityowned facilities to
assess deficiencies,
costs for
repairs/maintenance,
and capital
improvements.

Includes inventory,
inspections, condition
ratings, cost
estimates,
prioritization, life
cycle analysis,
recommendations,
and Facility Condition
Index (FCI). Supports
strategic planning,
compliance, risk
management, and
resource allocation.
• Project kick-off
meeting was held on
October 16, 2024.
• Waiting on site
facility assessment by
Brightly (contractor)
in early November
• City Staff is
scheduled to conduct
on-site evaluations
with the contractor,
Brightly on
November 17, 2025
started the on site
Facility assessment
by visiting all sites
identified- with PW
Staff.
• 1/21/2026 Inventory
of major equipment
has been assessed
documented, and a
maintenance
regiment has been
created. Waiting for
the final assessment
report. Report was
No Council action
required at this
time
March 2026 Rodrigo Mora
April 6, 2026 Special & Regular CC Mtg Page 68 of 502
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Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
received and will be
evaluated with staff
to create a work
plan. 2-25-2026. Staff
is working on a
phased approach
implementation plan
4-1-2026.

13. Fixed Route ADA
Sidewalk Improvement
Project
Upgrading damaged
and non-ADA
compliant sidewalks,
drive approaches,
curbs, gutters, and
ramps along key
transit routes
(Truman St., Hubbard
Ave., 7th St., Harding
Ave.).
• Field-check sites
• Prepare cost
estimates
• Prepare project
specifications
• Identify conflicting
utilities
• Identify business
access impacts
• Complete project
specifications,
construction
quantities, and
advertise project for
construction.

Award
construction
contract
(tentatively May
2026)
TBD Manuel Fabian /
Willdan
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Project Title Description Status / Completed
Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead

14. Las Palmas HVAC Project HVAC replacement at
Las Palmas Park
(community center &
cooling center).

ARPA-funded,
focusing on the gym
system. Roof
replacement required
before AC installation.
• Contractor met with
staff January 30,
2025
• Work scheduled to
minimize program
disruptions
• Roof replacement
completed July 2025
• HVAC installation
scheduled for
September 2025.
• Work completed
Pending
Acceptance of
project – March
16, 2026
March 2026 Manuel Fabian

15. Emergency Generator
Installation at Las Palmas
and Recreation Park
Facilities
Installation of
generators to ensure
park cooling centers
remain operational
during
outages/extreme
weather. Supports
resilience, emergency
services, and
community safety.
• Two generators
received and placed
on pads
• Design for
connection to
switching
mechanism/ building
in plan check
• Project remains in
plan check;
Engineering
coordinating with
Community
Development to
Approve Notice of
Completion
(tentatively June
2026)
June 2026 Rodrigo Mora
April 6, 2026 Special & Regular CC Mtg Page 70 of 502
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Actions
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Completion
Date
Staff Project Lead
finalize. Waiting on
Fire Department
approval.

Engineering firm
hired to create the
wiring plans will
submit UL
specifications to the
fire department
again.
• Waiting for Fire
Department approval
1/21/2026. Waiting
for Fire Department
approval. 2-25-2026.

Same wait 4-1-2026.

16. School Zone Signage
Safety Enhancement
Initiative
Replacing outdated
school zone signage
with high-visibility,
standardized, and
compliant signs.

Objectives: enhance
child safety, improve
visibility, standardize
messaging, and
engage the
community.
• Audit existing signage
• Identify
damaged/noncompliant signs
• Develop updated
reflective/LED
designs
• Secure stakeholder
approvals
To Be Determined March 2026 Rodrigo Mora
April 6, 2026 Special & Regular CC Mtg Page 71 of 502
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Actions
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Tentative
Completion
Date
Staff Project Lead
• Plan phased
installations with
traffic control
• Conduct postinstallation
evaluation &
community feedback
• Waiting on carryover
from Finance to start
to purchase signs.

Signage has been
ordered, will install
once received. San
Fernando Middle
School and
O’Melveny have
been completed.
• All school signage has
been completed.

17. Recreation Park
Bathroom Renovation
Renovation of existing
restrooms to create
safe, accessible,
sustainable facilities.
• Assessment &
planning underway
• Design criteria and
cost estimates in
progress
Procurement of
contractors next
To Be Determined To Be
Determined
Rodrigo Mora
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Actions
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Completion
Date
Staff Project Lead
• Construction to be
phased
• Post-construction
inspection and
feedback planned.

TBD
• Scope of work and
funding TBD waiting
for funding and
approval 2-25-2026.

Same wait 4-1-2026.

18. Downtown Trash
Enclosures
Renovation of Cityowned trash
enclosures in the Mall
area.
• Community
Engagement Event
was held 10/8/25.

Council discussion
on preliminary
design – April 2026
Fall 2026 Manuel Fabian /
Willdan

19. City Owned Right-of-Way
Beautification
Beautification of
ROWs including
streetscapes,
medians, bikeways,
tree wells.
• Infrastructure
restoration
(irrigation, wiring,
backflow devices) in
progress Scope of
work and funding
TBD.
• Developing
comprehensive task
list
No Council action
anticipated
Ongoing Rodrigo Mora
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Actions
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Completion
Date
Staff Project Lead
• Fall 2025 tree
planting planned for
vacant tree wells.

For more significant
beautification, more
funding would be
required. Staff
completed surface
restoration
(Painting)on 12 City
monument signs
citywide. Staff Report
was created and
presented, waiting
for approval.2-25-
2026. Numerous
sidewalk repairs and
beautifications tasks
have been performed
4-1-2026.

20. Sidewalk Condition
Assessment
Citywide assessment
and mitigation plan
for sidewalk hazards.
• Precision Concrete
Cutting awarded
contract
• Sidewalk cuts in Grid
F,G, and E are
complete.

No Council action
required
June 2026 Patsy Orozco
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Actions
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Completion
Date
Staff Project Lead
• Contractor will begin
sidewalk cuts in Grid
D in April 2026.

21. Project Labor Agreement Evaluation of PLA
benefits, costs, and
legal requirements.
• Conducting research
on scope, costs, legal
compliance
• Preparing report for
Council.

To be scheduled
for Council
consideration
TBD Richard Padilla / Bill
Evans

22. City Fleet Replacement &
Heavy Equipment
Program
Replacement and
optimization of City
fleet and heavy
equipment.
• Needs assessment in
progress
• Quinn Company
developing
loader/backhoe
specifications
• PD vehicle rightsizing under review.

Backhoe was
purchased along with
3 new Police vehicles,
and 8 Water Division
trucks were leased.

Operations approved
fleet order has been
placed and waiting
for Ford Motor
Company to build.

Recommendations
to be included in
FY 25–26 Budget
Ongoing Bill Evans
April 6, 2026 Special & Regular CC Mtg Page 75 of 502
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Actions
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Completion
Date
Staff Project Lead
Waiting on Ford to
build the new
vehicles 4-1-2026.

23. Overhead Mass Arm
Street Name Sign
Replacement Project
Replacement of
outdated/damaged
street name signs.
• Citywide survey
planned
• Design to include
reflective/LED signs
• Coordination with
Caltrans required.

Ongoing TBD Manuel Fabian

24. Phase 2: Fog Seal Coating
Public Parking Lots
Additional pavement
treatments and
repairs for 5 lots.
• 4 bids received Sept
4, 2025
• Staff reviewing bids.

Ongoing Manuel Fabian

25. Recreation Park Field
Rehabilitation
Replacement of failed
sod installation.
• RFP for consultant
under development.

Award of contract
Spring 2026
TBD Manuel Fabian

26. IPS Smart Meter
Installation
Replacement of coin
meters with smart
meters.
• 91 smart meters
installed March 2025
• Noncompliant meters
removed
• Phase 3 financial
analysis underway.

No Council action
required
Ongoing Greg
Steigerwald/Walter
Dominguez (PD)

27. Implementation of
California Daylighting
Law (AB 413)
Citywide daylighting
improvements for
safety.
• 17 noncompliant
meters removed
No Council action
anticipated
Ongoing
PW red curb
painting is done.

Rodrigo Mora
April 6, 2026 Special & Regular CC Mtg Page 76 of 502
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Completion
Date
Staff Project Lead
• Citations issued since
May 2025
• Phase 1 red curb
painting underway
• Phase 2 rollout
planned.
• All areas specified by
Engineering have
been marked with
red curb. Red Curbing
is finished. Waiting
for a directive for
further
implementation.
• Finished all requests.

Will evaluate if
further curb painting
is desired. 2-25-2026.

No new areas have
been requested. 4-1-
2026.

28. Well 2A Nitrate Water
Treatment Facility
Project
Construction of a new
nitrate removal
treatment facility
capable of reducing
nitrate
• 9-2-25 - City Council
approval
• Envirogen designing
new 2000 gpm
system and
No Council action
anticipated.

Spring 2026 Victor Meza, Alex
Mendez and
Manuel Fabian
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Date
Staff Project Lead
concentrations to
levels compliant with
State Water
Resources Control
Board – Division of
Drinking Water
(DDW) standards.
coordinating with
Civiltec and General
Pump for the new
building design – On
Going
• Well Treatment Plant
design had to be
reduced to 1600 gmp
due to liner installed
reduces diameter of
casing . Staff is
working with Civiltec
and Envirogen to
design treatment
plant

29. Well 2A Building
Expansion Project
Site improvements
and building upgrades
to house the
treatment process,
improve security, and
extend the useful life
of the facility.
• 9-2-25 - City Council
approval for design
drawing
• Civiltec currently
working with
Envirogen and
General Pump for
design of building.

Geotech services
conducted on Week
of Oct 6, 2025
Council approval
of Plans in Dec
2025; Council
approval for
construction in Jan
2026
March 2026
Staff is
requesting 2
year extension
from Granting
Agency due to
long lead times
on equipment
Dec 2026
estimated
completion
Victor Meza, Alex
Mendez and
Manuel Fabian
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Actions
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Tentative
Completion
Date
Staff Project Lead
• Staff received notice
of Sovern Immunity
for this project
allowing the City to
control its own set
backs and permitting
• Staff is requesting an
2 year extension
from Granting
Agency to complete
the project-Approved
• Civiltec developing
submittals for long
lead time equipment
MMC panels to get
these going asap.
• NPDES permit fees
are being processed
and – Driveway
expansion is being
requested through
LACity PW.

30. Phase 4: Annual Street
Resurfacing Program
Various • Developing Funding
for Annual Street
Resurfacing Program
Award of Contract:

May 2026
Tentative Start
Date: August
2026
Manuel Fabian
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Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead
• Staff will begin
working with
consultant to prepare
bid package
• Bid Package under
review before
publishing

31. Graffiti Abatement
Program
Public Works
monitors and
addresses as
situations arise.

Addressed as
reported. Graffiti
continues to be
addressed daily,
additionally
Community
Development, Police
and Public Works
have implemented a
joint team effort to
combat graffiti. Staff
continue addressing
graffiti and
conducting meetings
on how to improve
the process. 2-25-
2026. Ongoing, over
4000 SQFT has been
removed 4-1-2026.

N/A Ongoing Bill Evans
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Completion
Date
Staff Project Lead

32. Crosswalk Safety at SF
Middle School
To be included in the
slurry seal project.
• Quotes from LA
County Public Works
and Contractor
received for
discussion. Finished
by LA County Public
Works.

TBD 2026 Bill Evans

33. Milkweed Project City Council has
requested the
installation of
additional Milkweed
at City parks,
including Cindy
Montanez Park. The
City will also seek out
opportunities to add
milkweed signage at
the park and create
citywide milkweed
initiatives.
• Staff will assess costs
to implement
Council’s request.
• Funding and scope of
work to be
determined.
• Finished phase 1.
1/26/2026 Need
funding for further
phases. Ongoing,
waiting for direction
and funding. 2-25-
2026. Waiting on
direction. In addition,
a project is in the
planning stages for
the Cindy Montañez
Park project, where
additional milkweed
First Council
Meeting in January
2026 Public Works
Operations
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Date
Staff Project Lead
could be installed
4/1/2026).

Police Department

1. Police Station Cameras
and Parking Lot Security
Improvement Project
Enhancing Police
Station security with
UASI 2022 grant
funds. Includes new
cameras, upgraded
resolution, modern
access control (key
fobs), and parking lot
security
improvements
(controlled access
gate, wrought iron
fence, mesh screen).

Budget: $114,408
(cameras/access
control) and $89,982
(parking lot security).
• Council approved
contract amendment
with BearCom on
Nov 18, 2024
• Cameras/Access
Control
implementation
began Nov 2024,
completed May 2025
• Staff received 2024
UASI Subaward
Agreement from City
of LA
• Parking Lot Security
project pending draft
of RFP
• Cameras/
Access Control:

No further
action
• Parking Lot
Security: 2024
UASI Subaward
Approved.
• Approve RFP
for parking lot
improvements
Parking Lot
Security: Dec
2027
CJ Chiasson

2. Police Officer Staffing
Update
City Council approved
$40,000 recurring
budget for Corporal
Program and $15,000
for recruitment
enhancements.
• 30 sworn positions
filled
• 1 in field training
• 4 applicants in
background process
• No additional
Council action
required
Ongoing CJ Chiasson
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Date
Staff Project Lead
Supports succession
planning and filling
vacancies.
• 1 Officer in the police
academy and
another Officer
awaiting the start of
Module I of the
academy.
• 2nd commander
promoted.

Administrative Services Department

1. Enterprise Resource
Planning Software
(Finance System)
The City’s current
financial system, Tyler
Eden, will no longer
be supported
effective March 2027.

Staff is preparing for
transition to a new
system. Phase I goals
include development
of General Ledger –
Financials and data
migration. The FY
2024-2025 Budget
includes $100,000 for
implementation and
• Initial vendor
demonstrations held
in June–July 2024.
• Two vendors invited
for onsite
presentations in
Aug–Sept 2024.
• City Council
approved Tyler
Technologies ERP on
Nov 18, 2024.
• Project kickoff call
held Mar 19, 2025
(timeline, resources,
multi-phase plan
reviewed).

Additional
hardware needs
(e.g., AP/Payroll
check printer,
check
scanner/receipt
printer, cashiering
drawers, barcode
scanners, etc.) to
be included in FY
2025-2026 Budget.

Implementation
began Apr 2025;
up to 24 months
across 3 phases
(Financials,
Utility Billing,
HR/Payroll) but
was paused due
to staffing
shortages.

Deadline for full
completion
before Mar 1,
2027.

Art Ziyalov
April 6, 2026 Special & Regular CC Mtg Page 83 of 502
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Date
Staff Project Lead
$40,000 for ongoing
subscription costs.
• Test environment
deployed.
• Weekly project
meetings underway.

2. Update on City’s
OPEB/Pension Liabilities
The City provides fulltime employees with
CalPERS pension
benefits and OPEB for
certain retirees.

Council requested
informational
presentation on OPEB
actuarial report and
investments from the
City’s financial
advisor.
• Staff coordinating
with actuarial
consultant (Foster &
Foster).
• Data provided to
consultant for
updated valuation
report (FY ending
June 30, 2025).
• Presentation
provided to City
Council on Feb 21,
2025.
• Appropriation of
$724,340 approved
in FY 2025-2026
Budget to continue
OPEB pre-funding.

OPEB presentation
to Council
scheduled
following Mid-Year
Budget Review
(April 2026).

April 2026 Erica Melton

3. Alternative Insurance
Risk Management Pool
Review
City Council direction
provided on
11/10/2025 to review
California Joint
• Initial contact sent to
California JPIA in
November 2025 for
• Update to be
provided to
City Council for
June 2026 Sergio Ibarra
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Completion
Date
Staff Project Lead
Powers Insurance
Authority (JPIA) as an
alternative to current
Independent Cities
Risk Management
(ICRMA) for any cost
savings.
new public agency
partner criteria, but
no response
received.
• Additional inquiry
sent in December
2025.
• On January 13, 2026,
CJPIA responded to
the City’s inquiry and
stated that the risk
pool takes a
conservative
approach in
accepting new
members with a
Police Department.
• Additional
information was
requested from CJPIA
on January 23, 2026,
regarding their new
membership
application process
and their ideal risk
loss history for new
members.
analysis and
review
timeline in
March 2026
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Actions
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Council Action
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Completion
Date
Staff Project Lead
• On 2/9/2026- Staff
met with the CJPIA
Representative to
review their Risk
Management
Programs. CJPIA
Staff to provide
additional
information
regarding their ideal
risk management
profile for Cities that
have their own Police
Departments and
looking at a 10 Year
Loss Run. CJPIA Staff
stated they are highly
selective for new
members.
• Additionally, CJPIA
staff will provide
clarification if they
provide insurance for
Cities that have their
own Water Systems.

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Date
Staff Project Lead
Recreation & Community Services

1. Campana de Libertad
Home Placement
Permanent home for
the 440-pound
bronze and copper
Liberty Bell replica,
donated by Mexican
dignitaries and
unveiled in San
Fernando on
September 16, 2023.
11-2025: Discuss with
Public Works regarding
potential location.

Council directed
Public Works and
Recreation
Department to
look at the
possibility of
housing the Bell at
City Hall.

FY 26-27 Julio C Salcedo

2. City of San Fernando -
FTBMI MOU for Rudy
Ortega Park
Update to existing
Agreement between
the City of San
Fernando and the
Fernandeño Tataviam
Band of Mission
Indians for Rudy
Ortega Sr. Park.
12/2025 Internal
meeting held and
direction gotten from
City Manager’s Office on
Working on an all
encompassing MOU with
FTBMI and having the
different existing MOUs
as subsections.

Tentatively for
April 2026
FY 26-27 Julio C Salcedo

3. 2026 Holiday Parade A proposed San
Fernando Holiday
Parade to celebrate
the season.

Staff is currently
evaluating the potential
costs of hosting a parade
in the City of San
Fernando and/or the
Looking for
direction on the
vision for this
parade to be a
stand alone special
March 2026 Julio C Salcedo
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Date
Staff Project Lead
possibility of
collaborations to upset
costs. Next Meeting with
Emprende Organization
is on February 12, 2026.
event or an
extension of the
current Tree
Lighting
Ceremony.

4. Cesar Chavez Memorial
MOU with Pueblo Y Salud
Current MOU was
extended on March
2022 to March 2027.

This allows PYS
access, with advance
City approval, to
hosts fundraisers and
educational
programming
benefitting the
upkeep and
maintenance of the
memorial
No scheduled
programming at the
moment.

Tentatively
November 2026.

MOU Expires
March 2027.

Julio C Salcedo

5. Rudy Ortega FTBMI Sign
Project
The installation of
interpretive signage
depicting the Native
people of the region
and highlighting their
cultural importance.

Staff is currently making
sure that an MOU is
secured before looking
into bringing this project
in front of council. There
are long term
maintenance assurances
that need to be
addressed.

Tentatively for
April 2026
June 2026 Julio C Salcedo
April 6, 2026 Special & Regular CC Mtg Page 88 of 502
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Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead

6. San Fernando 115
Birthday Celebration
The City will
Celebrate its 115th
year since its
foundation. A very
special occasion that
calls for a special
celebration.

Staff is looking at
expanding the 2026
celebration and making
sure expectations are
met for this very
important occasion.

Finding out ways in
which the celebration
meets the occasion and
communication is open
as far as what is needed
to accomplish such.

March 2026 August 2026 Julio C Salcedo
April 6, 2026 Special & Regular CC Mtg Page 89 of 502
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BUDGET IMPACT:

There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2025-2026 Adopted Budget.

CONCLUSION:

It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.

ATTACHMENTS:

A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Legislative Advocacy Updates
April 6, 2026 Special & Regular CC Mtg Page 90 of 502
25-Apr 25-May 25-Jun 25-Jul 25-Aug 25-Sep 25-Oct 25-Nov 25-Dec 26-Jan 26-Feb 26-Mar Total
Building Code Violation 2 10 5 17 9 4 7 7 4 8 6 3 82
Homelessness Outreach 15 26 4 18 13 9 11 9 19 20 35 10 189 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
Total - Community Development 17 36 9 35 22 13 18 16 23 28 41 13 271 Abandoned Vehicle 11 9 4 13 19 9 9 4 10 8 4 6 106
Illegal Fireworks 0 0 6 26 0 3 1 3 1 1 0 0 41
Total - Police 11 9 10 39 19 12 10 7 11 9 4 6 147
Bus Stop/Shelter Maintenance 0 1 0 2 0 0 0 0 0 0 0 0 3
City Trees 3 14 6 7 6 50 9 7 4 4 4 4 118
Graffiti and Sign Posting on P 47 95 51 56 56 56 50 32 79 58 82 90 752 Graffiti on Private Property 50 62 29 57 20 19 14 4 37 8 21 14 335 Illegal Dumping and Litter 51 86 56 94 122 63 50 56 87 67 44 55 831 Park Maintenance 3 6 7 3 1 1 5 3 7 1 0 2 39
Sidewalk Repair 6 20 9 7 9 8 1 6 8 4 6 6 90
Storm Drain and Flooding 0 0 0 1 1 0 1 0 3 0 0 1 7
Street Lighting 12 12 8 20 16 8 12 15 30 36 20 16 205
Street Repair 6 4 5 15 6 6 1 5 12 17 12 10 99
Street Signage 3 3 4 6 4 6 7 3 15 5 8 55 119
Traffic Signal 4 8 4 4 12 13 9 5 7 9 6 10 91
Total - Public Works 185 311 179 272 253 230 159 136 289 209 203 263 2689 Total All Topics 213 356 198 346 294 255 187 159 323 246 248 282 3107 Police
Public Works
All Topics
One Year Analysis of Opened Requests
Ending March 2026
Community Development
ATTACHMENT "A"
April 6, 2026 Special & Regular CC Mtg Page 91 of 502
April 6, 2026 Special & Regular CC Mtg Page 92 of 502
ATTACHMENT "B"

ITEM STATUS PROJECT/PROGRAM BUDGETED SPENT CONTRACTED PROJ BALANCE 1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 - - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 - - 3 Complete Layne Park Revitalization Project 200,000 200,000 - - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 - - 5 In Progress Upper Reservoir Project 850,000 778,612 71,388 - 6 In Progress Homeless Outreach Services 300,000 297,531 2,469 - 7 Complete Pioneer Park Project 255,235 255,235 - -
8 In Progress Downtown Master Plan 250,000 152,391 97,609 - 9 Complete Annual Street Repavement - Phase III 250,000 250,000 - - 10 In Progress Technology Improvements 179,845 54,356 125,490 - 11 In Progress Las Palmas & Rec Park Generator Project 149,451 113,452 35,999 1 12 In Progress City Mobile App - Virtual San Fernando 148,101 86,886 61,215 - 13 Complete Feasibility Study - New City Park Space 49,592 49,592 - - 14 In Progress Sidewalk Repairs 1,016,991 629,053 387,542 396 15 In Progress First Time Home Buyer & Rehab Loan Program Revolv 50,000 31,128 18,872 - 21 In Progress Bus Shelter Project 114,939 107,939 - 7,000 16 In Progress Las Palmas HVAC Project 399,848 392,011 7,837 - 17 Complete Citywide Curb Repainting 200,000 200,000 - - 18 Complete City Hall Beautification 99,770 99,770 - -
19 Complete Park IT Server Room Transition 45,611 45,611 - - 20 Complete Wifi at LP & Recreation Park w/Computer Rooms 20,254 20,254 - - Total 5,817,790 $ 5,001,973 $ 808,420 $ 7,397
NOTE:

ARPA Expenditure Plan & Status Report
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline. V discussion during the 2026-2027 budget development review process.

April 6, 2026 Special & Regular CC Mtg Page 93 of 502
ADM_City Council Enhancement Project and Priority Updates (4-6-2026) ATT C ATTACHMENT "C" Contract
No.

Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
Dept.
2333(a) 2/12/2025 3/1/2026 Craftwater First Amendment for Design Services for Carlisle Street Green Alley Project $373,190.00 PW 1563(e) 11/22/2024 3/3/2026
Los Angeles County Metropolitan
Transportation Authority
(LACMTA)
Amendment No. 5 for Purchase of Compressed Natural Gas transit buses and related equipment and constructing related facilities (MOU.PTSANFERN1)
$2,311,757.00 PW
2479 1/23/2026 3/9/2026 FS Contractors, Inc. Bollard Installation Project No. 7611: 12900 Dronfield Avenue, Sylmar, California per plan #P-738 $6,600.00 PW
2489 2/27/2026 3/27/2026 Kiley & Associates, LLC Federal Funding and Legislative Advocacy Services $2,499.00 CMO 2411(a) 3/20/2026 3/30/2026 General Pump Company First Amendment for Emergency rehabilitation of Well 2A $620,157.60 PW 2297 1/1/2020 3/31/2026
California State Water Resources
Control Board (State Water
Board)
Nitrate Water Treatment System in Well 2A (Agreement No. D2202021 & Project No. 1910143-001C) $7,000,000.00 PW
1920(d) 9/2/2025 3/31/2026 Envirogen Technologies, Inc. Third Amendment for Proprietary Ion Exchange Nitrate Removal Treatment Well 2A $2,600,000.00 PW
1563(f) 3/10/2026 4/4/2026
Los Angeles County Metropolitan
Transportation Authority
(LACMTA)
Amendment No. 6 for Purchase of Compressed Natural Gas transit buses and related equipment and constructing related facilities (MOU.PTSANFERN1)
$2,311,757.00 PW

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April 6, 2026 Special & Regular CC Mtg Page 94 of 502
ADM_City Council Enhancement Project and Priority Updates (4-6-2026) ATT C As of 01/23/2024 2139(a) 3/6/2023 4/14/2026 Scott Fazekas & Associates, Inc First Amendment to Building Plan Check and Building Official Services $25,000.00 CD 2236 4/2/2024 5/31/2026 Rincon Consultants, Inc. Climate Action and Resilience Plan (CARP) - Phase 2 and CEQA Review $351,598.00 CD 2478 1/23/2026 6/2/2026 Los Angeles County RegistrarRecorder/County Clerk Check-In Center Plan June 2, 2026 Statewide Primary (City General) Election at Lot 6N $0.00 CLK
2371 6/18/2025 6/18/2026 Boyz in the Kitchen On-site Catering for Las Palmas Senior Club $24,900.00 RCS 2171 6/23/2023 6/23/2026 GOGov, Inc. Citizen Request Management (CRM) $10,080.00 ADM 2160 7/1/2022 6/30/2026 State of California Department of Parks and Recreation Grant Contract to Receive Funds for the Pacoima Boys & Girls Club $5,000,000.00 ADM 2163 6/1/2023 6/30/2026 Boys & Girls Club of San
Fernando
MOU Regarding the State of California Department of Parks and Recreation Specified Grant $5,000,000.00 ADM
2057(b) 6/9/2023 6/30/2026 Joe Mar Polygraph &
Investigation Services, Inc. Second Amendment for Polygraph Services $2,500.00 PD 2168 6/20/2023 6/30/2026
San Gabriel Valley Council of
Governments and 19
Government Agencies
Administration and Cost Sharing for Implementing Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for Upper Los Angeles River Watershed Management Area
- PW
2232 7/1/2023 6/30/2026
Los Angeles Gateway Region
Integrated Regional Water
Management Joint Powers
Authority (JPA)
Cost Sharing for the Installation of Monitoring Equipment and Monitoring Pursuant to the Harbor Toxic Pollutants TMDL
FY 23-24: $586.24
FY 24-25: $588.78
FY 25-26: $602.60
PW

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April 6, 2026 Special & Regular CC Mtg Page 95 of 502
ADM_City Council Enhancement Project and Priority Updates (4-6-2026) ATT C As of 01/23/2024 2185 8/22/2023 6/30/2026 Los Angeles Unified School
District (LAUSD)
Education Compact to collaborate to meet educational needs of youth and families $0.00 ADM
2152(b) 6/12/2024 6/30/2026 Chuck Thomas Investigations Second Amendment for Internal Police Investigation Services (Increasing compensation for FY 2023-2024 to cover expenses)
FY 2023-2024 -
$27,500
$25,000/FY
thereafter
PD
2240 7/1/2024 6/30/2026 NetXperts, LLC Information Technology (IT) Managed Services $149,700/yr w/ 3% annual escalator FIN
2306 10/21/2024 6/30/2026
State of California, Department of
Housing and Community
Development (SCAG)
MOU No. M-028-25 for Regional Early Action Planning Grants Program of 2021 (REAP 2.0) $1,250,000.00 CD
2053(a) 10/23/2024 6/30/2026 Prudential Overall Supply First Amendment for Uniform supply for Public Works (Extending Term) $17,000.00 PW 2343 3/3/2025 6/30/2026 Rincon Consultants, Inc. City of San Fernando Comprehensive Housing Planning Program (SCAG REAP 2.0) $1,125,000.00 CD
2238(b) 2/27/2025 6/30/2026 State of California Department of Parks and Recreation
Amendment No. 2 for Grant Contract for San Fernando Family Hike and Wildlife/Environment (Project Number HL-19-015, Contract No C9781009) $26,486.00 RCS 2153(b) 4/10/2025 6/30/2026 JL Group, LLC Second Amendment for Investigation Services $90,000.00 PD 2221(a) 4/30/2025 6/30/2026 Community Bridge Housing Corp. Frist Amendment for Temporary Housing Services $25,000.00 CD 2365 6/2/2025 6/30/2026 Plansman Inc Design Services for the Downtown Trash Enclosure Renovation Project $60,000.00 PW

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April 6, 2026 Special & Regular CC Mtg Page 96 of 502
ADM_City Council Enhancement Project and Priority Updates (4-6-2026) ATT C As of 01/23/2024 2366(a) 6/10/2025 6/30/2026 Norman A. Traub and Associates First Amendment for Workplace Investigation Services $30,820.00 PD 2368 6/26/2025 6/30/2026 Canon Usa Laserfiche Software implementation and 12 month subscription $23,500.00 CLK 1903(c) 6/26/2025 6/30/2026 Omnigo Software Information Technologies, LLC
Third Amendment for Hosted services of CAD, RMS, Mobile and Autotagging $30,837.60 PD 2394 7/1/2025 6/30/2026 Department of California Highway Patrol (CHP)
Grant Agreement for Cannabis Tax Fund Grant Program funds to Support Selective Traffic Enforcement Details $189,866.43 PD
2354(a) 7/16/2025 6/30/2026 A&M Catering First Amendment for On-site Catering for Las Palmas Senior Club $24,999.00 RCS 2407 7/1/2025 6/30/2026 Liebert Cassidy Whitmore Consortium for Special Services $4,525.00 HR 2415 8/8/2025 6/30/2026 Strategic Leadership Consultants SFPD Organizational Assessment $24,999.00 PD 2423 9/2/2025 6/30/2026 State of California - Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant Funds $75,000.00 PD 2426 7/1/2025 6/30/2026 Able Mailing Mailing & Fulfillment Services $5,000.00 AS 2328(a) 9/2/2025 6/30/2026 The Language Pros First Amendment for Language Services up to $40,000/FY CLK

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April 6, 2026 Special & Regular CC Mtg Page 97 of 502
ADM_City Council Enhancement Project and Priority Updates (4-6-2026) ATT C As of 01/23/2024 2428 9/15/2025 6/30/2026 Civiltec Engineering, Inc. Water Master Plan Development Services $208,155.00 PW 2429 9/2/2025 6/30/2026 Interwest a SAFEbuilt Company On-Call Public Works Services $25,000.00 PW 2430 8/11/2025 6/30/2026 Gracie Global, LLC Jiu Jitsu Arrest and Control Instructor Training $9,000.00 PD 2438 7/10/2025 6/30/2026 RTB Bus line Transportation for Day Camp Field Trips $8,000.00 RCS 2429(a) 10/6/2025 6/30/2026 Interwest a SAFEbuilt Company First Amendment to On-Call Public Works Services (Include interim PW Director, project management, and grant management) $325,000.00 PW 2455 7/1/2025 6/30/2026 Joanne Fajardo Zumba Gold Classes $60/class & $60/event RCS
2456 7/1/2025 6/30/2026 Cynthia De Leon Mixed Line Dance Class 70% of registration
fee and/or
$30/event
RCS
2457 7/1/2025 6/30/2026 Angela Ahmu Zumba Gold Classes (Substitute) Classes $35/class RCS 2458 7/1/2025 6/30/2026 Bridget Laine Talley Yoga Class (Chair) Classes 70% of registration
fee and/or
$50/event
RCS
2459 7/1/2025 6/30/2026 Joanne Fajardo Chair Zumba Gold Classes 70% of registration
fee and/or
$60/event
RCS

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April 6, 2026 Special & Regular CC Mtg Page 98 of 502
ADM_City Council Enhancement Project and Priority Updates (4-6-2026) ATT C As of 01/23/2024 2460 7/1/2025 6/30/2026 Angela Ahmu Stretching & Strengthening 70% of registration
fee and/or
$45/event
RCS
2461 12/1/2025 6/30/2026 Baker Tilly Strategic Plan Consulting Services $63,000.00 CMO 2464 8/1/2025 6/30/2026 GEC Events Special Event Production and Support Services $5,100.00 RCS 2425(a) 2/13/206 6/30/2026 The Hiller Companies Annual Fire Inspection and Testing $3,950.00 PW 2485 1/23/2026 6/30/2026 Koff & Associates - A Division of Gallagher Benefit Services Executive Recruitment Services for Director of Public Works $25,000.00 HR 2453 12/1/2025 7/1/2026 SA Associates Preparation of 2025 Urban Water Management Plan $45,000.00 PW 2488 2/10/2026 7/1/2026 A1 DataPrint Solutions Inc. On-Call Printer and Copier Repair Services for Administrative Services Department $2,500.00 AS
2220 1/3/2024 7/3/2026 KnowBe4 KnowBe4 Security Awareness Training Subscription and Software $13,588.40 FIN 2175 7/5/2023 7/5/2026 US Department of Homeland
Security
SFPD Interoperable System and Integrated Public Alet and Warning System (IPAWS) Open Platform for Emergency Networks - PD
1920(c) 11/18/2024 7/15/2026 Envirogen Technologies, Inc. Second Amendment for Repair of Nitrate Removal Treatment Systems (Extending term and increasing compensation) $200,000 annually PW

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April 6, 2026 Special & Regular CC Mtg Page 99 of 502
ADM_City Council Enhancement Project and Priority Updates (4-6-2026) ATT C As of 01/23/2024 2401 7/16/2025 7/16/2026 Department of Resources
Recycling and Recovery
Participate in the Used Oil Payment Program Cycle 16 (OPP16) Fiscal Year 2025–26 NA PW
2253 7/28/2021 7/28/2026 Bartel Associates Actuarial Services $24,500.00 FIN 2253(a) 6/11/2024 7/28/2026
Foster & Foster Consulting
Actuaries, Inc. formerly Bartel
Associates, LLC
First Amendment for Actuarial Services (Business Name Change) $24,500.00 FIN 2268 7/15/2024 7/31/2026 Dixon Resources Unlimited Resdential Parking Program Implementation Services $84,735.00 PW 2396(a) 8/1/2025 7/31/2026 Veoci Amendment No. 1 for EOC Communication & Operations $5,701.00 PD 2408 8/4/2025 8/4/2026 UCLA Head Start Provide individualized support in school readiness, health, resources, and quality services for infant, toddlers, pregnant women, and their families $0.00 RCS 2413 8/4/2025 8/4/2026 My Valley Pass City Marketing Campaign $25,000.00 CMO 2281 8/5/2024 8/5/2026 Enterprise Fleet Management Lease of 2024 Chrysler Voyager LX Passenger Van, taxes, titles, registration, destination charges, outfitting to support implementation of SAHMSA grant $51,287.95 PW 2287(a) 9/1/2025 9/1/2026 Habitat for Humanity of Greater Los Angeles (Habitat LA) First Amendment to Administer a Home Rehabilitation Program $50,000 per yr CMO

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April 6, 2026 Special & Regular CC Mtg Page 100 of 502
ADM_City Council Enhancement Project and Priority Updates (4-6-2026) ATT C As of 01/23/2024 1997 9/20/2021 9/30/2026 Utility Systems Science and
Software, Inc. Professional Services Agreement for Sewer Overflow Monitoring Services $46,200.00 PW 2433 10/6/2025 9/30/2026 California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant funds $60,000.00 PD 2473 1/5/2026 9/30/2026
University Corporation at
California State University,
Northridge (CSUN)
Provide Volunteer Income Tax Assistance (VITA) services and Financial Literacy Workshops $0.00 RCS
2434 10/6/2025 10/6/2026 Asociación de Jaliscienses
Unidos en Acción (AJUA) Provide Mexican Consular Services $0.00 CMO 2206 10/16/2023 10/16/2026 Paymentus Corporation Master Services Agreement for electronic/ online Payment Services Transaction Fee FIN 2206(a) 9/19/2024 10/16/2026 Paymentus Corporation Amendment No. 1 to Master Services Agreement for electronic/ online Payment Services (Increasing scope of work) Transaction Fee FIN 2302(a) 10/7/2025 10/18/2026 I Ramirez Corp First Amendment to On-Call Street and Sidewalk Repair Services for Water Division
$4,800 no more
than $24,999/yr PW
2299(a) 11/17/2025 10/21/2026 North Valley Caring Services First Amendment to Provide Comprehensive Homeless Services $279.80 CMO 2300(b) 11/17/2025 10/21/2026 Home Again LA Second Amendment to Provide Comprehensive Homeless Services and Financial Assistance Program $298,184.00 CMO

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April 6, 2026 Special & Regular CC Mtg Page 101 of 502
ADM_City Council Enhancement Project and Priority Updates (4-6-2026) ATT C As of 01/23/2024 2122 10/23/2022 10/23/2026 BKK Working Group
Second Tolling Agreement - Successor Agreement to 2019 Agreement that tolled any Applicable Statute of Limitations governing Claims that could Assert against City or vice versa
- ADM
2301(a) 10/6/2025 10/31/2026 Acorn Technology Services First Amendment to Provide Information Technology Managed Services (Expanding Scope of Work to Include M365 Migration)
Initial: $428,200
1st ext: $260,405
2nd Ext:$278, 102
3rd Ext: $268,971
FIN

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April 6, 2026 Special & Regular CC Mtg Page 102 of 502
ATTACHMENT “D”
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager

Date: April 6, 2026
Subject: Summary of 2026 Legislative Advocacy & Funding Request Letters Legislative Activity
Below are legislative advocacy letters submitted in accordance with the City’s Legislative Advocacy Policy and Platform (January 1, 2026 – Present):

1. Oppose LA County Motion (Mitchell) re: General Sales Tax Increase to Offset Healthcare Funding Shortfall (2/4)
Additionally, the City has submitted letters of support for funding requests and initiatives for the following community-based organizations and legislators (January 1, 2026 – Present):

1. Habitat LA – Commemorative Letter for the Los Angeles Builders Ball (2/10)

2. Congresswoman Rivas, Senator’s Schiff and Padilla – In Support of Pacoima Wash Greenway Segment 1b Project (2/18)

3. Congresswoman Rivas - In Support of San Fernando Community Health Community Project Funding Request (3/4)

4. Congresswoman Rivas - In Support of Northeast Valley Health Corporation Community Project Funding Request (3/4)

5. Congresswoman Rivas, Senator’s Schiff and Padilla – In Support of FTBMI’s Federal Appropriations Requests (3/11)

6. Senator’s Schiff and Padilla - In Support of Northeast Valley Health Corporation Community Project Funding Request (3/11)
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AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1267 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Fabian Valdez, Police Chief

Date: April 6, 2026
Subject: Consideration to Authorize Submittal of a Grant Application to the Department of Alcoholic Beverage Control for the Under-Age Alcohol Purchase Prevention Program
RECOMMENDATION:

It is recommended that the City Council authorize the preparation and submittal of a grant application to the Department of Alcoholic Beverage Control in an amount up to $100,000 to support the San Fernando Police Department’s Under-Age Alcohol Purchase Prevention Program.

BACKGROUND:

1. Since 2005, the San Fernando Police Department (SFPD) has applied and received grant funds through the Department of Alcoholic Beverage Control (ABC) for the Under-Age Alcohol Purchase Prevention Program.

2. On September 16, 2024, the City Council accepted ABC Grant funds in the amount of $60,000 to support the Police Department’s Under-Age Alcohol Purchase Prevention Program aimed to reduce underage drinking, reduce youth access to alcoholic beverages through the education of alcohol licensees, and enforcement intervention.

3. On September 2, 2025, the City Council accepted $75,000 in ABC Grant funds to support SFPD’s 2025–2026 Alcohol Beverage Control Program, focused on reducing underage drinking and limiting youth access to alcohol through enforcement operations, including Minor Decoy, Shoulder Tap, and IMPACT inspections, and education and outreach efforts such as LEAD trainings, community presentations, and public awareness campaigns.

4. In January 2026, the Police Department was notified of a Request for Proposals (RFP) for the 2026-2027 Alcohol Policing Partnership (APP) Program.

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Consideration to Authorize Submittal of a Grant Application to the Department of Alcoholic Beverage Control for the Under-Age Alcohol Purchase Prevention Program

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ANALYSIS:

Established in 1955, the California Department of Alcoholic Beverage Control (ABC) is the State agency responsible for regulating the manufacture, distribution, and sale of alcoholic beverages, including licensing, education, and enforcement. Since 1995, ABC has partnered with cities and counties through the Alcohol Policing Partnership (APP) Program to address alcohol-related issues in collaboration with local law enforcement.

ABC’s stated funding priorities for the 2026-2027 program year include the following activities:
• Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT): IMPACT is a prevention and education program that helps alcohol licensees understand their responsibilities and reduce alcohol-related crime through cooperation with law enforcement. During IMPACT inspections, officers check businesses for compliance with state and local laws and provide guidance on responsible alcohol sales. If violations are found, officers explain the required corrective actions, provide information on relevant laws, and conduct follow-up visits to ensure compliance. • Licensee Education on Alcohol and Drugs (LEAD): LEAD is a free, voluntary training program for alcohol licensees, their employees, and applicants. It provides practical instruction on responsible alcohol sales and related laws, with curriculum tailored to business owners, managers, and staff. LEAD sessions are three and a half (3½) hours long (two (2) hours for fairs or special events), and are limited to 50 participants. • Minor Decoy: The Minor Decoy program allows law enforcement agencies to use individuals under age 20 to attempt to purchase alcohol from licensed businesses. These operations are an effective enforcement tool to identify unlawful sales of alcohol and deter businesses from selling alcohol to minors, particularly when conducted regularly. • Retail Operating Standards Task Force (ROSTF): ROSTF is a proactive program that addresses nuisance issues at alcohol-serving businesses on a community-wide level. ABC agents and local law enforcement inspect locations for compliance with the Business and Professions (B&P) Code Section 25612.5, including requirements related to cleanliness, graffiti removal, lighting, and signage.
• Shoulder Tap: Shoulder Tap operations target adults who purchase alcohol for minors. A minor decoy, supervised by law enforcement, asks adults outside licensed stores to buy alcohol. Individuals who agree are cited or arrested for violating B&P Code Section 25658(a).
• Target Responsibility for Alcohol Connected Emergencies (TRACE): TRACE investigates serious incidents involving alcohol, particularly those involving minors. When a crime April 6, 2026 Special & Regular CC Mtg Page 108 of 502
Consideration to Authorize Submittal of a Grant Application to the Department of Alcoholic Beverage Control for the Under-Age Alcohol Purchase Prevention Program

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results in great bodily injury or death, or involves an impaired driver, ABC works with local law enforcement to determine where the alcohol was obtained. This includes vehicular manslaughter cases involving impaired drivers, regardless of age. • Trap Door: The Trap Door Program targets minors attempting to purchase alcohol or enter bars or night clubs using false identification (ID). Law enforcement officers work directly with ABC-licensed premises to detect and cite individuals using false IDs.

Enforcing laws that prohibit alcohol sales to minors, along with ongoing collaboration with local licensees, is a key part of the Police Department’s operations. Previous ABC grant funding supported these efforts and resulted in arrests and misdemeanor citations. The 2026–2027 grant will allow the Police Department to continue these enforcement and compliance efforts.

The Police Department is requesting authorization to apply for grant funding to conduct targetted enforcement and education activities. If approved, the following operations will occur approximately every two (2) months throughout the grant period:
• Five (5) Shoulder Tap operations;
• Five (5) Minor Decoy operations;
• One (1) LEAD operation; and
• Five (5) IMPACT inspections.

These activities provide a structured approach to education, compliance, and enforcement.

Officers will begin with outreach to licensees, followed by compliance inspections and targeted enforcement operations. In prior years, these efforts resulted in citations for unlawful alcohol sales to minors and adults purchasing alcohol on their behalf. LEAD training will further support compliance through education.

Grant funding will primarily support overtime costs associated with these operations, allowing proactive enforcement without impacting regular patrol staffing.

BUDGET IMPACT:

There will be no budget impact on the Fiscal Year 2025-2026 Adopted Budget to authorize the submittal of the ABC grant application and there is no need to appropriate funds at this time.

This is the initial step in approving funding from the California Department of Alcoholic Beverage Control.

If the City is awarded funds through the ABC Alcohol Policing Partnership Program, staff will return to the City Council with a resolution to formally accept the award and appropriate funds.

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Consideration to Authorize Submittal of a Grant Application to the Department of Alcoholic Beverage Control for the Under-Age Alcohol Purchase Prevention Program

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CONCLUSION:

It is recommended that the City Council authorize the preparation and submittal of a grant application to the Department of Alcoholic Beverage Control in an amount up to $100,000 to support San Fernando Police Department’s Under-Age Alcohol Purchase Prevention Program.

ATTACHMENT(S):

A. Alcohol Policing Partnership Program RFP Guidelines
April 6, 2026 Special & Regular CC Mtg Page 110 of 502

ALCOHOL POLICING PARTNERSHIP (APP)

PROGRAM

REQUEST FOR PROPOSALS (RFP) GUIDELINES
2026 – 2027
Gavin Newsom, Governor
State of California
Paul Tupy, Director
Department of Alcoholic Beverage Control
ATTACHMENT "A"
April 6, 2026 Special & Regular CC Mtg Page 111 of 502
Pg. 1

DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL

REQUEST FOR PROPOSALS

TABLE OF CONTENTS

I. GENERAL INFORMATION
A. Introduction ......................................................................................................... 3 B. Submission of Proposals...................................................................................... 3 C. Funding Duration................................................................................................. 5 D. Drug-Free Workplace Certification and
Nondiscrimination Compliance Statement..................................................... 5 E. Resolution from Governing Body ...................................................................... 5 F. Proposal Components........................................................................................ 5 G. Eligibility Criteria ................................................................................................... 6 H. Funding Priorities.................................................................................................. 6 II. PREPARING PROPOSALS
A. General ................................................................................................................ 7 B. Proposal Cover Sheet ......................................................................................... 7 C. Scope of Work ..................................................................................................... 7

1. Summary ......................................................................................................... 8

2. Project Personnel ........................................................................................... 8

3. Problem Statement ....................................................................................... 8

4. Project Description ........................................................................................ 8

5. Budget Detail ................................................................................................. 9 April 6, 2026 Special & Regular CC Mtg Page 112 of 502
Pg. 2
III. SELECTION OF PROPOSALS FOR FUNDING
Evaluation and Selection ........................................................................................ 9 IV. PROCESSING GRANT AWARDS
Notification of Grant Award ................................................................................. 10 V. USEFUL INFORMATION
Special Programs .................................................................................................... 11 List of APP Grant Operations ………………………………………………………….14
Sample Goals and Objectives .............................................................................. 15 Sample Resolution of the Governing Board ……………………………………….17 April 6, 2026 Special & Regular CC Mtg Page 113 of 502
Pg. 3
I. GENERAL INFORMATION
A. Introduction
This Request for Proposal (RFP) furnishes grant applicants with the following:
• Procedures for preparing grant proposals
• Grant Forms
Once an RFP is issued, ABC may only answer technical questions about the RFP and the Grantee Handbook. ABC staff cannot assist applicants with the preparation of their proposals.

Applicants selected for funding must retain a copy of this RFP, the Grantee Handbook, and the standard State contract as these materials are the requirements for the entire grant award period.

This RFP requires that proposals be submitted on the grant proposal forms or computer-generated forms. If computer-generated forms are used, they must duplicate the ABC forms and not allow the applicant more space than provided on the ABC forms.

Information must be provided as directed. This includes following all instructions, using specific forms and formats, and providing requested information. Failure to provide the required information or to provide the information in the manner directed may disqualify the proposal or result in a lower rating.

B. Submission of Proposals
Proposals are due March 30, 2026 at 5:00 p.m.

Mail proposals in an envelope addressed to:

Department of Alcoholic Beverage Control
Attention: Kristine Okino
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
April 6, 2026 Special & Regular CC Mtg Page 114 of 502
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Alternatively, proposals may be submitted via email to
[email protected]. Email submissions must be received by 5:00 p.m. on the due date noted above. The subject line for email submission must include the following information:
2026 APP RFP Proposal (Agency Name)
All proposals are date stamped upon receipt at ABC, Headquarters.

Proposals received after the deadline will not be eligible for consideration.

It is the responsibility of the applicant to ensure that the proposal is received by ABC by the specified deadline. ABC will not be responsible for a late or incomplete proposal due to mistakes or delays of the applicant or the carrier used by the applicant. A postmark is not sufficient. Applications received after 5:00 p.m. on April 1st, will be disqualified.

Applicants must submit one copy of the proposal containing an electronic or original signature.

ABC will not notify applicants regarding omissions or accept any late additions to the proposals.

All proposals will be rated solely on their content. Materials not addressed or included in the written proposal will not be considered.

The applicants must strictly adhere to the following:
• All of the required current forms must be completed. Using past Request for Proposal (RFP) forms can have important requirements missing. Using past forms may disqualify the application. • Each form must be completed by the applicant. It is not acceptable to reference another section in lieu of completion. An incomplete face page may result in disqualification.
• Proposals must be typed or computer-generated using the application template provided. Template shall not be modified.
• No additional pages may be submitted unless indicated on the specific ABC form or RFP instructions.

If the applicant does not adhere to the items listed above, it may disqualify the proposal or result in a lower rating.

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C. Funding Duration
Agencies selected for funding through this RFP will be funded for one year. Agencies responding to this RFP must budget funds for 12 months, with funds being evenly spent throughout the grant year.

The grant period will begin on July 1, 2026, and end on June 30, 2027.

If the State determines that the grant project is not making progress on achieving their goals and objectives, funding may be reduced by the State to reflect this lower level of project activity and/or cancel the agreement.

D. Drug-Free Workplace Certification and Nondiscrimination Compliance Statement
Applicants selected for funding will be required to be in compliance with the Drug-Free Workplace Certification and Nondiscrimination Compliance Statement as required by the State.

E. Resolution from Governing Body
Applicants selected for funding must provide a resolution of the applicant’s governing body authorizing the applicant to enter into a contract with the State an identifying the person authorized to execute the contract for the applicant. Once notified of selection, it is important upon the applicant to place a resolution request on the local board or council agenda immediately to avoid funding delays.
* Sample of Resolution of Governing Board, see page 18
F. Proposal Components
Please use the following checklist to ensure that all copies of the completed proposal contain the required components in the order listed below:
• Proposal Cover Sheet
• Scope of Work
• Budget Detail
• Other Funding Sources
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Failure to include all necessary forms may result in the rejection of the proposal or will result in a lower score in the rating process. ABC will not advise applicants that their proposal is incomplete prior to its rejection.

G. Eligibility Criteria
In accordance with the State Budget Act, only Law Enforcement Agencies within the State of California may apply.

H. Funding Priorities
In awarding grants, ABC has established the following funding priorities that are not listed in priority order:

1. General Priority Considerations
• To provide funds to projects which operate in a service area with an identifiable alcohol-related problem associated with alcoholic beverage licensed establishments and/or where there is a demonstrated need for services.
• To provide funds to projects that clearly demonstrate the intent to engage in prevention efforts.
• To provide funds for projects with the intent to provide continual training to officers/deputies on ABC education, prevention, and enforcement measures, so those officers/deputies can carry out these programs after the grant cycle has been completed. • To distribute awards geographically throughout the State.

2. Program Specific Considerations
• Minor Decoy Programs: Applicants should demonstrate a willingness to conduct Minor Decoy Operations at both On-Sale and Off-Sale locations.
• Training: Applicants should demonstrate a willingness to host and facilitate a Target Responsibility for Alcohol Connected Emergencies (TRACE) training.

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• Coordination with District Attorney’s Office: Applicants should demonstrate that the District Attorney’s or City Attorney’s Office is willing to prosecute ABC related cases.

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II. PREPARING PROPOSALS
A. General
The proposal to be submitted to ABC for consideration will be the Grant Forms package and Budget Detail worksheet. Instructions for completion of the required forms is provided either on the form itself or in the section describing the requirements. Grant Forms and Budget Detail worksheet must be completed according to the instructions.
*No additional pages or attachments will be accepted or reviewed.

B. Proposal Cover Sheet
The proposal cover sheet is the cover page for the proposal and serves as an information sheet. The individual signing the cover sheet for the applicant must be in a position to provide reasonable assurance that the project will conform to ABC requirements if selected for funding.

C. Scope of Work
The scope of work is the main body of information which describes the applicant’s need for funding and the plan to address a community’s problems/issues through appropriate and achievable goals and objectives. The scope of work should be a detailed description of the project, explaining how it is designed, how it will be implemented, who will be involved, and what results are expected.

The scope of work must be submitted using the template, Grant Forms.

When preparing the scope of work, follow the format and address each of the following five areas. Please do not be repetitive.

1. Summary

a. Agency Description – Provide a brief summary of your city or county’s history, geography, demographics, government, politics and services and the law enforcement department’s size. b. Funding Requested – Dollar amount requested.

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c. Number of ABC Licensed Locations – List the number of on-sale and off-sale licenses in your jurisdiction. Information can be obtained from your local ABC district office or the ABC website @ www.abc.ca.gov.

2. Project Personnel – Describe the staffing required to carry out the grant objectives as supported by the proposed budget.
a. Number of allotted full time Peace Officer positions – State the number of full time Peace Officer positions allotted to your agency. b. Include the number of staff, type of staff, and staff qualifications. c. Include unit/division that will be responsible for the grant. d. Include the names, rank, and current assignment of personnel involved.
e. Submit documentation from your annual budget or other supporting document to substantiate this number.

3. Problem Statement – Describe the issues or problems to be addressed with grant funds.
a. Clearly identify the area to be served, any specific problem locations, any specific community concerns, and the factors contributing to the problem.

4. Project Description – What are the goals and objectives of the proposed project? (Refer to list of APP Grant Operations found on page 13)
a. List goals and objectives in order of highest priority to lowest priority. b. Each goal must include a measurable outcome and must include the desired outcome.
c. Summarize the key characteristics and description of each goal and include any relevant information that ABC should take into consideration.
d. You are also encouraged to utilize ABC enforcement strategies that target the illegal purchasing of alcoholic beverages as well as the illegal sale of alcoholic beverages.

5. Budget Detail
The Budget Detail Worksheet has been developed to assist applicants with describing all costs associated with this application. The budget is the basis for management, fiscal review, and audit. This worksheet April 6, 2026 Special & Regular CC Mtg Page 120 of 502
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must clearly describe all expenditures the applicant wishes to fund under this grant. All project costs must be reasonable, necessary, and directly related to the goals and objectives of the project.

6. Other Funding Source
Describe other funds that your department will contribute towards the success of this project.

III. SELECTION OF PROPOSALS FOR FUNDING
Evaluation
ABC will appoint a selection committee to read, evaluate, and rate all proposals. To be considered for funding, the proposal must be complete and in accordance with the RFP and the Grantee Handbook. Incomplete proposals may be rejected or result in a lower rating.

Recommendations for funding will be based on the following:
• The proposal rating score
• Consideration of the funding priorities
Selection
The selection committee will submit recommendations for funding to the Director of the Department of Alcoholic Beverage Control for final selection.

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IV. PROCESSING GRANT AWARDS
Notification of Grant Award
The following are the sequential steps the Department of Alcoholic Beverage Control will take in processing grant awards:

1. Applicants submit proposals to ABC

2. ABC receives proposals

3. ABC pre-screens proposals for eligibility

4. Selection committee reads and scores proposals

5. Selection committee submits selection recommendations to the ABC Director

6. ABC Director makes final funding decision

7. ABC sends selection notification letter to all applicants, successful and unsuccessful

8. ABC sends approved contract to grant applicant for signature and return to ABC

9. ABC reviews and finalizes with signatures for completion

10. ABC sends fully executed copy to applicant
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V. USEFUL INFORMATION

SPECIAL PROGRAMS
The following is a description of ABC’s enforcement strategies that, when used together in a comprehensive program, achieve dramatic results in combating alcohol-related crimes. We encourage all grant proposals to include a variety of these strategies.

IMPACT (Informed Merchants Preventing Alcohol-Related Crime Tendencies) The IMPACT Program is a prevention and education program. Its main objective is to teach licensees how they can help reduce alcohol-related crime. The program is a change from the traditional law enforcement philosophy. It is designed as a crime preventive approach in a relaxed atmosphere of cooperation between merchants and law enforcement officers.

During an IMPACT Inspection, officers remind licensees of the responsibilities and accountability associated with the sale of alcohol. The officers also inspect licensed premises for compliance with State and local laws.

If a licensee is not in compliance, the officers will tell the licensee or employee on duty what issues need to be addressed and provide copies of any laws or rules. Licensees must then correct any problems. Later, officers/deputies will conduct follow-up visits.

LEAD (Licensee Education on Alcohol and Drugs)
The LEAD Program is a free, voluntary prevention and education program for retail licensees, their employees, and applicants. Its mission is to provide high quality, effective, and educationally sound training on alcohol responsibility and the law.

The curriculum is designed for licensees, managers, and employees. There is no separate management curriculum. Program length is 3 1/2 hours, except for Fairs/Special Events Training, which is 2 hours. Participation is limited to 50 persons per class.

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MINOR DECOY
This program allows law enforcement agencies to use persons under 20 years of age as decoys for the purpose of purchasing alcoholic beverages from licensed premises. The use of underage decoys to check whether licensees are selling alcohol to minors can show a dramatic drop in the illegal activity when the minor decoy program is repeatedly used.

ROSTF (Retail Operating Standards Task Force)
ROSTF is a pro-active strategy to address public nuisance problems at the point of sale on a community-wide scale. ROSTF is operated similar to an IMPACT program, but ABC Agents and local law enforcement officers gather evidence of specific violations of Section 25612.5 Business and Professions Code (B&P). This law requires licensees to, among other things, remove litter daily, control graffiti, provide exterior illumination, and keep windows and doors clear of excess signage.

SHOULDER TAP
“Shoulder Tap” is a common method used by persons under age 21 to solicit a person to purchase and furnish them with alcoholic beverages. The Shoulder Tap Program is an enforcement program used by ABC and local law enforcement agencies to detect and deter shoulder tap activity. During the program, a minor decoy under the direct supervision of law enforcement officers/deputies, solicits adults outside ABC licensed stores to buy the minor alcohol.

Any person seen furnishing alcohol to the minor decoy is arrested (either cited or booked) for furnishing alcohol to a minor (a violation of Section 25658(a) Business and Professions Code).

TRACE (Target Responsibility for Alcohol Connected Emergencies) TRACE investigates alcohol-related incidents involving alcohol and minors. It was created to combat the increasing problems of youth access to alcohol.

Any crime involving someone under the age of 21, with victim(s) or suspect(s) under the influence of alcohol and/or drugs, resulting in great bodily injury or death will initiate an investigation by ABC to determine where the alcohol or drugs came from. In October 2020, the criteria were expanded to also include anyone charged with vehicular manslaughter that was under the influence of alcohol. For this criteria, they do not have to be under 21 and ABC will investigate the crime to determine if the drive was obviously intoxicated when they were sold or served alcohol.

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Working together with the first responding agency, ABC conducts a parallel investigation to determine if an ABC licensed premises was involved and who the suspect(s) were. These investigations can result in criminal action against the individual along with administrative action against the ABC licensee.

TRAP DOOR
Trap Door is an operation that targets minors who are either trying to purchase alcohol or trying to enter a bar or night club with a false ID. During the operation, officer’s/deputies work directly with employees of ABC licensed premises to detect and then cite the person trying to use the false ID.

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List of APP Grant Operations

1. Minor Decoy Operation

2. Shoulder Tap Operation

3. Annual Statewide Shoulder Tap Operation

4. IMPACT Inspections (# of ABC Licensed Premises)

5. IMPACT Operation (# of Operations)

6. ROSTF Inspection (# of ABC Licensed Premises)

7. ROSTF Operation (# of Operations)

8. Trap Door Operation(s)

9. Cops in Shops Operation(s)

10. LEAD Training (Host/Provide)

11. LEAD Training (Facilitate/Coordinate)

12. LEAD Training (Notify)

13. Press Release

14. Social Media Release

15. Public Service Announcement

16. Disorderly Operation(s)

17. Problematic ABC Premises Operation(s)

18. Undercover Operation(s)

19. Narcotics Operation(s)

20. Drink Solicitation Operation(s)

21. Plainclothes Operation(s)

22. General Enforcement Operation(s)

23. Multi-Agency Task Force Operation(s)

24. Drunk Decoy Operation(s)

25. Special Event Operation (Festival, Sporting Event, Concert, Fair…)

26. Saturation Patrol Operation(s)

27. Party Patrol Operation(s)

28. ABC Warrant Sweep Operation(s)

29. Roll Call ABC Training(s) to Officers/Deputies

30. Patrol Briefing(s) on ABC Laws

31. Alcohol Awareness Presentation (School, Community…)

32. Community Meeting/Outreach

33. Other: Provide a brief description
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SAMPLE GOALS AND OBJECTIVES
ABC provides the following samples to help guide and give ideas to build upon.

Incorporate those that will help solve the problems within your jurisdiction. We encourage applicants to develop their own objectives that they feel will address the problems in their jurisdiction.

1. Identify and target problematic ABC licensed establishments.

2. Develop and implement a multi-agency task force concept (involving ABC, Labor Law, Health Department, code enforcement, etc.) to target disorderly locations.

3. If applicable, identify alcohol related concerns that may be emanating from specific public attractions/facilities (such as: major universities, sports arenas, entertainment districts/venues, etc.). Articulate how you would mitigate issues stemming from these areas.

4. Develop and implement an ongoing standard operating ABC enforcement procedure and training program within the agency.

5. Conduct _____ task force operations targeting disorderly-licensed premises.

6. Prepare a written evaluation of the existing system of transmitting arrest reports involving licensees to the ABC (as required by Section 24202 Business & Professions Code).

7. Implement a new/improved system of transmitting arrest reports by _____ (specific time frame).

8. Conduct at least _____ Minor Decoy operations.*

9. Conduct at least _____"Shoulder Tap" operations.*
*Please do not combine Minor Decoy and Shoulder Tap Operations as one goal.

10. Host at least ______ TRACE training(s).

11. Provide roll call training on alcohol-related issues for all sworn personnel on a regular and continual basis. (Be specific as to how often and when you plan to implement this objective.)
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12. Coordinate and conduct _____ IMPACT (Informed Merchants Preventing Alcohol-Related Crime Tendencies) Operations.

Or
Coordinate and conduct IMPACT (Informed Merchants Preventing AlcoholRelated Crime Tendencies) Operations at _____% of the licensed premises within our jurisdiction.

13. Schedule and coordinate _____ LEAD (Licensee Education on Alcohol and Drugs) Classes.

14. Develop a policy and procedure to inform citizens in our community about this project and give periodic updates on the status and accomplishments of the project.

15. Issue _____ press releases regarding the grant and/or the activities conducted under the grant.

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* SAMPLE *

RESOLUTION OF THE GOVERNING BOARD
WHEREAS, THE (applicant) desires to undertake a certain project designated as (project title) to be funded in part from funds made available through the Alcohol Policing Partnership (APP) Program administered by the Department of Alcoholic Beverage Control (hereafter referred to as ABC);
NOW, THEREFORE, BE IT RESOLVED that the (designated official by title only) of the (County or City) is authorized to execute on behalf of (Governing Board) the attached contract, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto.

IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and ABC disclaim responsibility for any such liability.

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

IT IS ALSO AGREED that this award is not subject to local hiring freezes.

I hereby certify that the foregoing is a true copy of the resolution adopted by the (governing body) of (unit of local government or organization) in a meeting thereof held on (date) by the following:

Vote:

Ayes:

Nays:

Absent:

Signature: Date:

Typed Name and Title:

ATTEST: Signature: Date:

Typed Name and Title:

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AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: William Evans, Interim Public Works Director
Will Pettener, Assistant to the City Manager

Date: April 6, 2026
Subject: Consideration to Approve a Professional Services Agreement with R3 Consulting Group for Solid Waste Management Consulting Services
RECOMMENDATION:

It is recommended that the City Council:
a. Award a Professional Services Agreement to R3 Consulting Group, Inc. (Attachment “A” – Contract No. 2493) for solid waste management consulting services, in an amount not to exceed $174,970;
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement; and
c. Adopt Resolution No. 8447 (Attachment “B”) amending the budget for Fiscal Year (FY) 2025-2026 to appropriate funds from the General Fund reserves for solid waste management consulting services.

BACKGROUND:

1. On April 13, 2013, the City Council awarded Contract No. 1705 to R3 Consulting, Inc. (R3 Consulting), to administer and process applications for a refuse and recycling franchise.

2. On November 18, 2013, the City Council accepted the Republic proposal and directed staff to prepare a Franchise Agreement to provide residential, commercial, and organic waste collection services for Citywide refuse and recycling services.

3. On December 2, 2013, the City Council approved a 10-year franchise agreement (Contract No. 1731) with Republic to provide solid waste collection services in the City of San Fernando.

Services went into effect on February 15, 2014, with an initial termination date of February 14, 2024, with an option to extend for three (3) separate one (1) year terms.

4. On June 16, 2025, the City Council established a Waste Hauler Services Ad Hoc Committee to review the current waste-hauling services and the agreement with Republic Services. The ad April 6, 2026 Special & Regular CC Mtg Page 133 of 502
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hoc committee was tasked with reviewing service complaints, communication with residents and businesses, and the terms of the upcoming request for proposals (RFP) for solid waste services.

5. On January 8, 2026, the City issued a Request for Proposals (RFP) for Solid Waste Management Consulting Services (Exhibit “A” to Attachment “A”).

6. On February 18, 2026, the City issued Addendum No. 1 (Exhibit “A” to Attachment “A”) responding to questions from prospective firms.

7. On March 3, 2026, by the deadline of 5:00 p.m., the City received four (4) proposals.

8. On March 25, 2026, staff reviewed and evaluated the proposals and selected R3 Consulting as the highest scoring proposal.

ANALYSIS:

The City is a small, fully built-out urban community providing municipal services to residential, multifamily, commercial, and institutional customers. Currently, solid waste, recycling, and organics services are provided through an exclusive franchise agreement with Republic Services, a waste hauler operating under City oversight. The City’s current agreement with Republic Services began on February 15, 2014. Following three (3) approved contract extensions, the agreement now has a termination date of February 14, 2027.

The City anticipates issuing a RFP later this year to secure continued solid waste services to start at the conclusion of the current franchise agreement in 2027. The City’s goals for that future RFP process are to:
• Maintain reliable service at reasonable rates.
• Ensure full compliance with California Senate Bill (SB) 1383 (State law designed to reduce methane emissions from landfills by targeting organic waste). • Develop a selection process that is administratively feasible for a small city with limited staffing resources.
• Ensure that the selection process reflects the needs of residents and businesses in the community.

To assist the City in the preparation of the future RFP for solid waste services and the selection of a contracted or franchised waste hauler, it is best practice to retain professional services by a consultant with both expert knowledge of the refuse industry and how to manage complex negotiations. A consultant will also have current knowledge of refuse costs and services at other municipalities to establish benchmarks for the development of the new contract. Outside assistance is critical at this time due to limited City staffing available to dedicate to this time consuming task. Also, obtaining an outside consultant often demonstrates to the public that the April 6, 2026 Special & Regular CC Mtg Page 134 of 502
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procurement process is being handled in an objective manner to establish the best cost and service.

Work to be performed by the selected consultant will include:
• Evaluating the current solid waste management program; • Preparing a RFP for Citywide Solid Waste Management Services; • Supporting the evaluation of submitted proposals; and • Assisting with negotiations between the City and the selected Solid Waste Management contractor.

A total of four (4) firms submitted proposals in response to the RFP. The firms and the proposed costs submitted by each are shown below:

Firm Name Proposed Cost ($)
CityGreen Consulting, LLC $ 54,625
R3 Consulting Group, Inc. $174,970
HF&H Consultants, LLC $199,000
Raftelis $202,420
A review team comprised of five (5) staff membersfrom the City Manager’s Office, Administrative Services Department, and Public Works Department was formed to evaluate the proposals, based on the following factors:
a. Completeness and comprehensiveness of the proposal;
b. Responsiveness to City’s issues;
c. Experience of the firm providing similar services to other municipalities; d. Quality of proposed staff; and
e. Cost effectiveness
After assessing all submitted proposals, staff determined that R3 Consulting Group, based on their submitted proposal (Exhibit “B” to Attachment “A”), met all required criteria outlined in the RFP. R3 Consulting Group demonstrated extensive experience assisting California municipalities with solid waste franchise procurements, financial analyses, and contract negotiations. The proposal included a comprehensive work plan tailored to the City’s timeline and demonstrated a strong understanding of regulatory compliance requirements and procurement best practices.

R3 is a highly recognized firm with demonstrated ability to handle the complexity of solid waste management procurement process and assist entering into the next franchise term with a durable, enforceable agreement that supports the City’s service goals, regulatory compliance, and competitive pricing for residents and businesses, and public confidence through the process transition.

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BUDGET IMPACT:

Funding for consulting services will require an appropriation to amend the Fiscal Year 2025-2026 Budget accordingly (Attachment “B”). The proposed agreement with R3 Consulting will be in an amount not to exceed $174,970. With the Refuse Fund (072) being inactive, the initial investment towards this process will need to be budgeted from General Fund reserves. It is noted as an investment in this instance, however, as it is common practice that the costs for procurement services be incorporated as a negotiable item for reimbursement with the selected refuse provider.

CONCLUSION:

Staff recommends that the City Council:
a. Award a Professional Services Agreement to R3 Consulting Group, Inc. (Attachment “A” – Contract No. 2493) for solid waste management consulting services, in an amount not to exceed $174,970;
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement; and
c. Adopt Resolution No. 8447 (Attachment “B”) amending the budget for Fiscal Year (FY) 2025-2026 to appropriate funds from the General Fund reserves for solid waste management consulting services.

ATTACHMENT:

A. Contract No. 2493, including:

Exhibit “A”: City’s Request for Proposals Solid Waste Management Consulting Services and Addendum No. 1 to the RFP
Exhibit “B”: R3 Consulting Group, Inc., Proposal
Exhibit “C”: Proposed Costs Sheet and Rates
B. Resolution 8447
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ATTACHMENT “A”
CONTRACT NO. 2493
2026

PROFESSIONAL SERVICES AGREEMENT
(Parties: R3 Consulting Group, Inc. and City of San Fernando) (Engagement: Solid Waste Management Consulting Services)

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this 6th day of April, 2026 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and R3 CONSULTING GROUP INC (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires solid waste management consulting services; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such tasks and services to CITY; and WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of April 6, 2026, under Agenda Item No. 4; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

ENGAGEMENT TERMS

In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the April 6, 2026 Special & Regular CC Mtg Page 137 of 502
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requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict or inconsistency and no further. In the event of any conflict or inconsistency between the provisions of the Scope of Work and the provisions of this Agreement to which the Scope of Work is attached, the provisions of this Agreement shall govern and control.

1.2 PROSECUTION OF WORK:

A. Time is of the essence for this Agreement and each and every provision contained herein. The Work shall be commenced within three (3) calendar days of CITY’s issuance of a written notice to proceed (“Notice to Proceed”). CONSULTANT shall complete the various tasks identified in the Scope of Work within the timeframes set forth in the Scope of Work and shall complete all of the Work by or before February 15, 2027 (the “Completion Date”). CONSULTANT may submit a written request for additional time to complete the Work, which request must be submitted to the CITY no later than fifteen (15) calendar days prior to the Completion Date or any extended Completion Date granted by CITY. The written request for additional time must identify (i) what specific tasks or services remain to be completed by CONSULTANT in order to complete the Work; (ii) how much additional time CONSULTANT requires; (iii) identification of the circumstances that have caused the need for additional time, according to CONSULTANT, including, if applicable, identification of any tasks that must be completed by CITY as prerequisite to CONSULTANT being able to complete any other service or task; and (iv) what proactive steps CONSULTANT has taken up to the date of the request to mitigate the need for additional time, including, if applicable, any effort on the part of CONSULTANT to alert CITY of the need to provide information or complete certain tasks to be performed by CITY. CITY in its sole and absolute discretion may grant, deny, or conditionally grant a request for additional time, provided that no individual grant of additional time may exceed a maximum of fifteen (15) calendar days.

B. CONSULTANT shall cooperate with CITY and in no manner interfere with the work of CITY, its employees or other consultants, contractors, or agents.

C. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

D. CONSULTANT shall not claim or be entitled to receive any compensation or damage because of the failure of CONSULTANT, or its subconsultants, to have related services or tasks completed in a timely manner.

E. CONSULTANT shall at all times enforce strict discipline and good order among CONSULTANT’s employees.

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F. CONSULTANT, at its sole expense, shall pay all sales, consumer, use or other similar taxes required by law.

1.3 COMPENSATION: CONSULTANT shall perform the Work in accordance with the “PROPOSED COSTS SHEET AND RATES” which is attached and incorporated hereto as Exhibit “C” (hereinafter, the “COMPENSATION RATE”). The foregoing notwithstanding, CONSULTANT’s total compensation for the performance of all Work contemplated under this Agreement, may not exceed the aggregate sum of ONE HUNDERD SEVENTY-FOUR THOUSAND NINE HUNDRED SEVENTY ($174,970) (hereinafter, the “Not-to-Exceed Sum”) during the Term of this Agreement, unless such added expenditure is first approved by the City Council. In the event CONSULTANT’s charges are projected to exceed the Aggregate Not-to-Exceed Sum prior to the expiration of this Agreement, CITY may suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Aggregate Not-to-Exceed Sum or any other CITY approved amendment to the compensation terms of this Agreement.

1.4 PAYMENT OF COMPENSATION: The Not-to-Exceed Sum will be paid to CONSULTANT in monthly increments as the Work are completed. Following the conclusion of each calendar month, CONSULTANT will submit to CITY an itemized invoice indicating the services performed and tasks completed during the recently concluded calendar month, including services and tasks performed and the reimbursable out-of-pocket expenses incurred. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice should indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Services, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed. Within thirty (30) calendar days of receipt of each invoice, CITY will notify CONSULTANT in writing of any disputed amounts included in the invoice. Within forty-five (45) calendar days of receipt of each invoice, CITY will pay all undisputed amounts included on the invoice. CITY will not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.

1.5 ACCOUNTING RECORDS: CONSULTANT will maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY will have the right to access and examine such records, without charge, during normal business hours. CITY will further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

1.6 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT will deliver to CITY immediately and without delay, all materials, records, and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, April 6, 2026 Special & Regular CC Mtg Page 139 of 502
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CONSULTANT will only be compensated for the reasonable value of the services, tasks and other Work performed up to the time of cessation or abandonment, less a deduction for any damages, costs, or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.

II.

PERFORMANCE OF AGREEMENT

2.1 CITY’S REPRESENTATIVE: The CITY hereby designates Will Pettener, Assistant to the City Manager (hereinafter, the “City Representative”) to act as its representative for the performance of this Agreement. The City Representative or the City Representative’s designee will act on behalf of the CITY for all purposes under this Agreement.

CONSULTANT will not accept directions or orders from any person other than the City Representative or the City Representative’s designee.

2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates Carrie Baxter, Principal to act as its representative for the performance of this Agreement (hereinafter, “Consultant Representative”). Consultant Representative will have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement.

Consultant Representative or Consultant Representative’s designee will supervise and direct the performance of the Work, using his/her best skill and attention, and will be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all Work under this Agreement. Notice to the Consultant Representative will constitute notice to CONSULTANT.

2.3 COORDINATION OF WORK; CONFORMANCE WITH REQUIREMENTS: CONSULTANT agrees to work closely with CITY staff in the performance of the Services and this Agreement and will be available to CITY staff and the City Representative at all reasonable times. All work prepared by CONSULTANT will be subject to inspection and approval by City Representative or his or her designees.

2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges, and agrees to the following:

A. CONSULTANT will perform all Work skillfully, consistent with and adhering to its professional standard of care, that is, the degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality;
B. CONSULTANT shall at all times employ such force, plant, materials, and tools as will be sufficient in the opinion of the CITY to perform the Services within the time limits established, and as provided herein. It is understood and agreed that said tools, equipment, apparatus, facilities, labor, and material shall be furnished and said Work performed and completed as required by the Agreement, and subject to the approval of the CITY’s authorized representative; April 6, 2026 Special & Regular CC Mtg Page 140 of 502
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C. CONSULTANT will perform all Work in a manner reasonably satisfactory to the CITY;
D. CONSULTANT will comply with all applicable federal, state, and local laws and regulations, including the conflict of interest provisions of Government Code §1090 and the Political Reform Act (Government Code §§81000 et seq.) CONSULTANT shall be liable for all violations of such laws and regulations in connection CONSULTANT’s performance of the Services. If CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations, CONSULTANT shall be solely responsible for all costs arising therefrom; E. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; F. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training, and experience to perform those services and tasks assigned to them by CONSULTANT; and
G. All of CONSULTANT’s employees and agents (including, but not limited to, subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications, and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications, and approvals will be maintained throughout the term of this Agreement and made available to CITY for copying and inspection.

The Parties acknowledge and agree that CONSULTANT will perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants.

Such effort by CONSULTANT to correct any errors or omissions will be commenced immediately upon their discovery by either Party and, notwithstanding Section 5.2(B), will be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the City Representative in writing and in her sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf will not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand, and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge, and experience necessary to perform the Work under the standard of care as articulated under section 2.4(A).

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2.5 ASSIGNMENT: The skills, training, knowledge, and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it will not assign or transfer, either directly or indirectly or by operation of law, this Agreement, or the performance of any of CONSULTANT’s duties or obligations under this Agreement, without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer will be ineffective, null and void and will constitute a material breach of this Agreement.

2.6 [IF RELEVANT OTHERWISE DELETE] SUBSTITUTION OF KEY PERSONNEL: CONSULTANT has represented to CITY that certain key personnel will perform and coordinate the Work under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of CITY. In the event that CITY and CONSULTANT cannot agree as to the substitution of key personnel, CITY shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Work in a manner acceptable to the CITY, or who are determined by the CITY to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the CITY. The key personnel for performance of this Agreement are as follows: Insert Name(s) And Title(s).

2.7 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR: The Work will be performed by CONSULTANT or under CONSULTANT’s strict supervision.

CONSULTANT will determine the means, methods, and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services and tasks does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and will at all times be under CONSULTANT’s exclusive direction and control.

CONSULTANT will pay all wages, salaries and other amounts due such personnel and will assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT will be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ compensation insurance and the like. Notwithstanding any other CITY, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT and any of its employees, agents, and subcontractors performing the Work under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any April 6, 2026 Special & Regular CC Mtg Page 142 of 502
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compensation, benefit, or any incident of employment by CITY, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of CITY and entitlement to any contribution to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

2.8 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the City Representative to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant will be promptly removed by CONSULTANT and will not be reassigned to perform any of the Work.

2.9 COMPLIANCE WITH LAWS: CONSULTANT will keep itself informed of and in compliance with all applicable federal, state, or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws will include, without limitation, compliance with all applicable Cal/OSHA requirements and applicable regulations of the U.S. Department of Housing and Urbanization.

2.10 NON-DISCRIMINATION: CONSULTANT represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

2.11 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand, and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and will at all times remain, wholly independent contractors and are not officials, officers, employees, departments, or subdivisions of CITY. CONSULTANT will be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT will have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.

2.12 [IF RELEVANT OTHERWISE DELETE (federal funding component)] SUSPENSION AND DEBARMENT: CONSULTANT shall certify by signature that CONSULTANT and its principals, as defined in 49 CFR 29.995, and/or affiliates, as defined at 49 CFR 29.905, are not excluded, or disqualified, as defined at 49 CFR 29.940 and 29.945. CONSULTANT may submit proof of non-debarment or suspension by providing a printout or screenshot from the U.S. Government’s official website (www.sam.gov) showing CONSULTANT and its April 6, 2026 Special & Regular CC Mtg Page 143 of 502
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principals are not debarred or suspended prior to the execution of this Agreement.

III.

INSURANCE

3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Before commencing the Work, CONSULTANT will procure and maintain policies of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT will procure and maintain the following insurance coverage, at its own expense:

A. Commercial General Liability Insurance: CONSULTANT will procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage will have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability.

B. Automobile Liability Insurance: For any owned, non-owned, or hired vehicles used in connection with the performance of this Agreement, CONSULTANT will procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage.

C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which will indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.

D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT will procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage will have minimum limits of no less than Two Million Dollars ($2,000,000.00) per claim.

3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance will contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers as additional insureds.

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3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement will be procured from insurers admitted in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance will be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A:VII. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representative is authorized to authorize lower ratings than those set forth in this Section.

3.4 PRIMACY OF CONSULTANT’S INSURANCE: All policies of insurance provided by CONSULTANT will be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers. Any insurance or selfinsurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents, or volunteers will be in excess of CONSULTANT’s insurance and will not contribute with it.

3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement will not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss.

CONSULTANT hereby waives all rights of subrogation against CITY, its officials, officers, employees, agents, and volunteers.

3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands, and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is a material consideration of this Agreement. Accordingly, CONSULTANT warrants, represents, and agrees that it will furnish CITY with certificates of insurance and endorsements evidencing the coverage required under this Article on ACORD-25 or forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy will be signed by a person authorized by that insurer to bind coverage on its behalf and will be on forms provided by the CITY if requested. Before commencing the Work, CONSULTANT shall provide CITY with all certificates of insurance and endorsements referenced herein. Upon CITY’s written request, CONSULTANT will also provide CITY with copies of all required insurance policies and endorsements.

3.7 FAILURE TO MAINTAIN COVERAGE: In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement April 6, 2026 Special & Regular CC Mtg Page 145 of 502
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effective upon notice.

3.8 SPECIAL RISKS OR CIRCUMSTANCES: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Any amendment to the insurance requirements of this Article shall be memorialized and approved in the form of a written amendment to this Agreement, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.

IV.

INDEMNIFICATION

4.1 CITY’s elected and appointed officials, officers, employees, agents, and volunteers (hereinafter, the “ City Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein Notwithstanding the foregoing, to the extent CONSULTANT’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CITY, its officials, officers, employees, agents, or volunteers.

4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs, and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.

4.3 CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement, any amount due to CITY from CONSULTANT as a result of CONSULTANT’s failure to either pay CITY promptly for any costs associated with CONSULTANT’s obligations to indemnify the CITY Indemnitees under this Article or related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of April 6, 2026 Special & Regular CC Mtg Page 146 of 502
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any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers.

4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents, and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.

4.6 CITY does not and shall not waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense.

4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend, and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.

TERMINATION

5.1 TERMINATION WITHOUT CAUSE: CITY may immediately terminate this Agreement at any time for convenience and without cause by giving prior written notice of CITY’s intent to terminate this Agreement which notice shall specify the effective date of such termination. Upon such termination for convenience, CONSULTANT will be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in section 6.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work.

CONSULTANT will be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement April 6, 2026 Special & Regular CC Mtg Page 147 of 502
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on the part of CITY pursuant to Section 5.2, below, will operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.

5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:

A. In the event either Party fails to perform any duty, obligation, service, or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service, or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) will occur. For all Events of Default, the Party alleging an Event of Default will give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which will specify: (i) the nature of the Event of Default; (ii) the action required to cure the Event of Default; (iii) a date by which the Event of Default will be cured, which will not be less than the applicable cure period set forth under Sections 5.2B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default will constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.

B. CONSULTANT will cure the following Events of Defaults within the following time periods:
i. Within ten (10) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation, or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 10-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 10-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.i. that exceeds seven (7) calendar days from the end of the initial 10-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY will be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds April 6, 2026 Special & Regular CC Mtg Page 148 of 502
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thirty (30) calendar days from the end of the initial 14-day cure period.

In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT will include, but will not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Work; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; and/or (v) CITY’s discovery that a statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.

C. CITY will cure any Event of Default asserted by CONSULTANT within forty-five (45) calendar days of CONSULTANT’s issuance of a Default Notice unless the Event of Default cannot reasonably be cured within the 45-day cure period. Prior to the expiration of the 45-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 45-day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section 1.5, above, will be cured by CITY within five (5) calendar days from the date of CONSULTANT’s Default Notice to CITY.

D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT will be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY will operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.

E. No waiver of any Event of Default or breach under this Agreement will constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

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F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder will be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance;
iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
iv. The CITY may exercise any other available and lawful right or remedy.

CONSULTANT will be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.

G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy will be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.

5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement will constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty, or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party will give the other Party any contractual rights by custom, estoppel, or otherwise.

5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto will not operate to terminate any Article, Section or provision contained herein which provides that it will survive the termination or normal expiration of this Agreement.

VI.

MISCELLANEOUS PROVISIONS

6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data will be and remain the property of CITY without restriction or limitation upon their use or April 6, 2026 Special & Regular CC Mtg Page 150 of 502
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dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, designs, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data.

CONSULTANT will require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY will be granted the same right to copy, use, reuse, disseminate and retain Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.

6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and will not be disclosed by CONSULTANT without prior written consent by CITY. CITY will grant such consent of disclosure as legally required. Upon request, all CITY data will be returned to CITY upon the termination or expiration of this Agreement.

CONSULTANT will not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.

6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., §§3789 et seq. and the California False Claims Act, Government Code §§12650 et seq.

6.4 NOTICES: All notices permitted or required under this Agreement will be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:

CONSULTANT: CITY:

R3 Consulting Group, Inc.
17875 Von Karman Ave., Suite 150
Irvine, CA 92614
Attn: Carrie Baxter, Principal
Phone: (916) 782-7821
City of San Fernando
Public Works Department
117 Macneil Street
San Fernando, CA 91340
Attn: Bill Evans
Phone: (818) 898-1237
Such notices will be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, fortyApril 6, 2026 Special & Regular CC Mtg Page 151 of 502 PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. 2493
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eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.

6.5 COOPERATION; FURTHER ACTS: The Parties will fully cooperate with one another and will take any additional acts or sign any additional documents as are reasonably necessary, appropriate, or convenient to achieve the purposes of this Agreement.

6.6 SUBCONTRACTING: CONSULTANT will not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY. Subcontracts (including without limitation subcontracts with subconsultants), if any, will contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.

6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other independent contractors in connection with the various projects worked upon by CONSULTANT.

6.8 CONFLICTS OF INTEREST:

A. CONSULTANT warrants, represents, and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY will have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of CITY, during the term of his or her service with CITY, will have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

B. CONSULTANT may serve other clients, but none whose activities within the corporate limits of CITY or whose business, regardless of location, would place CONSULTANT in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code §81000 et seq.

C. CONSULTANT shall not employ any official or employee of the CITY during the Term of this Agreement or any extension term. No officer or employee of CITY shall have any financial interest in this Agreement that would violate Government Code §§1090 et seq. CONSULTANT warrants and represents that no owner, principal, partner, officer, or employee of CONSULTANT is or has been an official, officer, employee, agent, or appointee of the CITY within the twelve-month period of time immediately preceding the Effective Date. If an owner, principal, partner, officer, employee, agent, or appointee of CONSULTANT was an official, officer, employee, agent, or appointee of the CITY within the twelve-month period immediately preceding the Effective Date, April 6, 2026 Special & Regular CC Mtg Page 152 of 502
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CONSULTANT warrants that any such individuals did not participate in any manner in the forming of this Agreement. CONTRACTOR understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and CONSULTANT will be required to reimburse the CITY for any sums paid to CONSULTANT.

CONSULTANT understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090.

6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.

6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, will be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, will be in the Central District of California located in the City of Los Angeles, California.

6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation will be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.

6.12 SUCCESSORS AND ASSIGNS: This Agreement will be binding on the successors and assigns of the Parties.

6.13 NO THIRD-PARTY BENEFIT: There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.

6.14 CONSTRUCTION OF AGREEMENT: This Agreement will not be construed in favor of, or against, either Party but will be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.

6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions will continue in full force and effect.

6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this Agreement will be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void and invalid.

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6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement will control.

6.19 ENTIRE AGREEMENT: This Agreement, including all attached exhibits, constitutes the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, which may have been entered into between CITY and CONSULTANT prior to the execution of this Agreement. Any statements, representations, or other agreements, whether oral or written, made by either Party that is not embodied herein will not be valid or binding on the Parties. No amendment, modification or supplement to this Agreement will be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.16, above.

6.20 FORCE MAJEURE: The Completion Date for completing the Work may be extended in the event of any delays due to unforeseeable causes beyond the control of CONSULTANT and without the fault or negligence of CONSULTANT, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY. CONSULTANT shall within three (3) calendar days of the commencement of such delay notify the City Representative in writing of the causes of the delay. The City Representative shall ascertain the facts and the extent of delay and extend the time for performing the services and tasks for the period of the enforced delay when and if in the judgment of the CITY Representative such delay is justified. The CITY Representative’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONSULTANT be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONSULTANT’s sole remedy being extension of the Agreement pursuant to this Section.

6.21 COUNTERPARTS: This Agreement will be executed in three (3) original counterparts each of which will be of equal force and effect. No handwritten or typewritten amendment, modification, or supplement to any one counterpart will be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart will be delivered to CONSULTANT and the remaining two original counterparts will be retained by CITY.
(SIGNATURES ON NEXT PAGE)
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.

CITY OF SAN FERNANDO: R3 CONSULTING GROUP INC:

By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

April 6, 2026 Special & Regular CC Mtg Page 155 of 502

REQUEST FOR PROPOSALS
The City Manager’s Office is requesting proposals for:

SOLID WASTE MANAGEMENT CONSULTING SERVICES
RELEASE DATE: January 8, 2026
RESPONSE DUE: March 3, 2026
CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 156 of 502

GENERAL INFORMATION
The City of San Fernando invites qualified consulting firms to submit proposals for professional consulting services to evaluate the current solid waste management program, prepare a Request for Proposals (RFP) for Citywide Solid Waste Management Services, support the evaluation of submitted proposals, and assist negotiations with the City’s selected Solid Waste Management contractor. The City seeks a consultant with demonstrated experience assisting small-to-midsized California cities in developing comprehensive, competitive, and SB 1383–compliant solid waste procurement documents.

BACKGROUND
The City of San Fernando was incorporated in 1911 and is currently organized according to the City Council/City Manager form of government with seven departments, including a Police Department, Public Works Department, and Recreation and Community Services Department.

The City employs approximately 111 full-time employees from a total Adopted Budget for fiscal year 2025-2026 of $56.2 million, which includes a General Fund budget of $28.8 million. The City is a cost conscious provider of outstanding public services to its citizens and local businesses.

RFP OVERVIEW & TIMELINE
RFP Title: Solid Waste Management Consulting Services
Scope of Work: See “Scope of Work” Section on Pages 5-7 RFP Submittal Information: Submit electronic copies of their proposal in PDF format via email to the CITY CLERK DEPARTMENT at
[email protected], with the subject “City of San Fernando - Solid Waste Management Consulting
Services”
RFP Due Date: Tuesday, March 3, 2026 by 5:00 PM PST
RFP Submittal Requirements: Submitted Proposals must include the information described in the “INFORMATION TO BE SUBMITTED”
Section on Pages 8-10 of this RFP.

Submitted Proposals will be considered non-responsive
if the Proposal does not provide all requested
information.

City Contact: Will Pettener
Assistant to the City Manager
Phone: (818) 898-1226
Email: [email protected]
CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 157 of 502

The City of San Fernando is a compact, fully built-out urban community providing municipal services to residential, multifamily, commercial, and institutional customers. Solid waste, recycling, and organics services are currently provided through a single contracted or franchised waste hauler operating under City oversight.

The City anticipates issuing a proceeding RFP to secure continued solid waste services that:
• Maintain reliable service at reasonable rates
• Ensure full compliance with California Senate Bill 1383 (Short-Lived Climate Pollutants) • Are administratively feasible for a small city with limited staffing resources • Are responsive to the needs of residents and businesses in the commuity

INSTRUCTIONS TO SUBMITTING FIRMS
A. Examination of Proposal Documents
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFP, and that it is capable of delivering quality services to the City in a creative, cost-effective & service-oriented manner.

B. Questions/Clarifications
Please direct any questions regarding this RFP to the City Clerk Department at [email protected]. Questions must be received by 5:00 p.m. PST on Tuesday, February 10, 2026. All questions received prior to the deadline will be collected and responses will be emailed by Tuesday, February 17, 2026.

C. Submission of Bid Proposals
All bid proposals shall be submitted via email to the City Clerk Department at [email protected] and the subject line of the email shall read, “City of San Fernando RFP –Solid Waste Management Consulting Services.” Proposals must be received no later than Thursday, March 3, 2026 at 5:00 PM PST. All proposals received after that time will not be accepted.

D. Withdrawal of Proposals
A firm may withdraw its proposal at any time before the due date for submission of proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf of the prospective firm.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 158 of 502

E. Rights of City of San Fernando
This RFP does not commit the City to enter into a Contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:
1) Make the selection based on its sole discretion;
2) Reject any and all proposals without prejudice;
3) Issue subsequent Requests for Proposal;
4) Postpone opening for its own convenience;
5) Remedy technical errors in the Request of Proposal process; 6) Approve or disapprove the use of particular sub-contractors; 7) Negotiate with any, all, or none of the prospective firms; 8) Solicit best and final offers from all or some of the prospective firms; 9) Accept other than the lowest offer; and/or
10) Waive informalities and irregularities in the proposal process.

F. Contract Type
It is anticipated that a standard form professional services agreement contract will be signed subsequent to City Council review and approval of the recommended firm.

G. Collusion
By submitting a proposal, each prospective firm represents and warrants that; its proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the prospective firm has not directly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and, that the prospective firm has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

SCOPE OF SERVICE
The City of San Fernando is seeking a highly qualified consultant to assist in providing professional services including, but not limited to, the following tasks:

1. Project Management and Coordination
• Serve as the City’s primary technical advisor
• Develop a detailed project schedule aligned with City Council timelines • Facilitate meetings with City staff and stakeholders as needed CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 159 of 502

2. Evaluation of Existing Waste Management Services
• Review current solid waste, recycling, and organics service levels for:
o Single-family residential
o Multifamily residential
o Commercial and institutional customers
• Evaluate existing rate structures, service frequencies, and operational requirements • Identify service gaps, inefficiencies, and opportunities for improvement appropriate to a small city

3. SB 1383 Regulatory Compliance Analysis (Expanded Deliverables) • Develop a method and timeline for plan updates and revisions. • Assess the City’s current SB 1383 compliance status
• Identify hauler responsibilities vs. City responsibilities under SB 1383 • Provide recommendations for:
o Organic waste collection requirements
o Edible food recovery coordination (Tier 1 and Tier 2 generators, as applicable) o Contamination monitoring and enforcement support
o Recordkeeping and reporting requirements
• Develop clear, enforceable SB 1383 contract language suitable for inclusion in the future waste hauler agreement
• Integrate CalRecycle enforcement expectations into service requirements without creating excessive administrative burden on City staff

4. Market and Industry Review
• Recommend final Strategic Plan document that includes an implementation plan with benchmarks or milestones that measure the City’s progress • Analyze current Southern California solid waste market conditions • Identify best practices for cities of similar size
• Recommend contract structure options (e.g., term length, extension options, performance incentives)
• Advise on approaches to encourage competitive proposals despite limited market participants
CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 160 of 502

5. Development of Solid Waste Management Services RFP
The consultant shall prepare a complete, ready-to-issue RFP, including:
• Comprehensive scope of services covering:
o Collection, recycling, organics, and disposal
o Customer service and billing
o Route review and service optimization
• Performance standards and reporting requirements
• SB 1383 compliance obligations and enforcement mechanisms • Proposal submittal instructions and evaluation criteria • Pricing and rate structure requirements
• Required exhibits, forms, and technical schedules
The RFP shall be tailored to San Fernando’s size, staffing capacity, and operational needs.

6. Assist RFP Administration and Selection Process
• Prepare a list of potential providers and inviting each provider to submit a proposal • Assist in conducting a pre-proposal meeting with prospective proposers and the preparation of the written response(s) of any subsequent addenda to the RFP • Develop the written criteria and the methodology to evaluate and rank each proposal submitted
• Coordinate any site visits to facilities of potential service providers and preparing questions for City to ask providers during visit
• Prepare a technical analysis of each proposer to verify the ability to comply with, provide for, and meet the requirements of a contract period • Evaluate each proposer’s experience and ability to perform the contract through references
• Analyze the financial capability and strength of the proposer to perform in the contract • Assist the City in negotiating services, terms, rates, and the preparation of a final agreement for approval by Council
• Work with City staff in the preparation of staff reports and presentation to Council for the recommendation and/or options for the procurement of a solid waste contractor.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 161 of 502

SCHEDULE FOR SELECTION

TASK DATE
RFP Available Online January 8, 2026
Deadline for Submittal of Questions February 10, 2026
Staff Responses to Questions February 17, 2026
Proposal Due March 3, 2026
Proposal Review Period March 4-11, 2026
Council Action for Approval of Professional Services Agreement March 16, 2026 The schedule above is tentative and subject to change at the discretion of the City, with appropriate notice to prospective Proposers. Please check the City of San Fernando website for the latest updates at https://ci.san-fernando.ca.us/rfps-rfqs-nibs-nois/. All times noted throughout the Proposer must be available on Monday, March 16, 2026, in-person or virtually, for a possible presentation to the City Council.

METHOD OF SELECTION AND NOTICES
The City Manager’s Office will evaluate the information provided in the submitted proposals using the following criteria as a guideline:
• Completeness and Comprehensiveness;
• Responsiveness to City’s issues;
• Experience of the firm providing similar services to other municipalities; • Cost effectiveness; and
• Quality of proposed staff.

INFORMATION TO BE SUBMITTED

1. Prospective Firms must submit one digital copy of their proposal via email to [email protected] in PDF format.

2. Include a Proposal Summary Section
This section shall discuss the highlights, key features, and distinguishing points of the Proposal. A separate sheet shall include all the contact people on the Proposal and how to communicate with them.

3. Include a Profile of the Proposing Firm(s) Section
CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 162 of 502

This section shall include a brief description of the firm, including size, location of office(s), number of years providing service, organizational structure of the division responsible, etc.

Additionally, this section shall include a listing of any lawsuit and the result of that action resulting from (a) any public project undertaken by the Firm where litigation is still pending or has occurred within the last five years or (b) any type of project where claims or settlements were paid by the Firm or its insurers within the last five years.

4. Include a Qualifications of the Firm Section
This section shall include a brief description of the Firm’s qualifications and previous experience ofsimilar or related services provided to other agencies. Provide a description of pertinent experience with other public municipalities (maximum of four) that includes a summary of the work performed, the total amount billed, the period over which your Firm represented the agencies, and the name, title, and phone number of clients to be contacted for references. Include at least two (2) sample reports for similar projects prepared for other local government agencies. Describe any attributes that distinguish the services provided by your firm/individual from others that would help the City in the selection process.

5. Include a Work Plan Section
In this section, present a well-conceived service plan. This section of the proposal shall establish the Firm’s understanding of the City’s Scope of Services in this RFP and the Firm’s ability to satisfy the objectives and requirements outlined in the scope. Describe the proposed approach for addressing the scope of service, outlining the approach that would be undertaken in providing the requested services, and the tentative schedule for project completion. Additionally, describe related service experience by the Firm in similar work. Please describe the role, extent of services (number of people used, engagement duration, and contract value).

6. Include a Proposed Staffing Section
In this section, discuss how the Firm would propose to staff the City’s requested Solid Waste Management consulting needs. Firm’s key team members shall be identified by name, specific responsibilities and their qualifications. An organizational chart for the team and resumes for key Firm personnel shall be included. Key Firm personnel will be an important factor considered by the City Manager’s Office. There can be no change of key personnel once the proposal is submitted, without prior approval of the City.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 163 of 502

7. Include a Proposal Costs Sheet and Rates Section
In this section, include the proposed costs to provide the services desired. Include any other cost and price information that would be contained in a potential agreement with the City.

In addition, include the costs for any other services that are considered optional additions.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 164 of 502

CITY COUNCIL
MAYOR

JOEL F AJARDO

VICE MAYOR

VICTORIA G ARCIA

C OUNCILMEMBER

MARY MENDOZA

C OUNCILMEMBER

M ARY SOLORIO

C OUNCILMEMBER

P ATTY L OPEZ
February 17, 2026

REQUEST FOR PROPOSALS FOR

SOLID WASTE MANAGEMENT CONSULTING SERVICES

RESPONSE TO QUESTIONS
ADDENDUM NO. 1
Question 1. Is there an established budget for this project that can be shared? Response 1. No predetermined budget has been established.

Question 2. Do you require references and work samples from subconsultants, or only prime respondents?
Response 2. Only prime consultants.

Question 3. In the Information to be Submitted section, 2, the Proposal Summary section, the City requests, “A separate sheet shall include all the contact people on the Proposal and how to communicate with them.” Does the City want this submitted as a separate PDF?
Response 3. This information can be submitted within the same PDF as a distinct, standalone section.

Question 4. In the Information to be Submitted section, 4, the Qualifications of the Firm section, firms are instructed to provide project write-ups, with reference information, project description, total amount billed, and service dates. In the Work Plan section, firms are instructed to provide related service experience, along with the firm’s role, number of people used, the service dates, and the contract value. Can the City please provide clarification on the different kinds of projects they would like to see in the Qualifications section versus the Work Plan section?
Response 4. Projects can be the same for both sections as long as all requested information is provided.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 165 of 502
Request For Proposals for Solid Waste Management Consulting Services Response To Questions
Addendum No. 1

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Question 5. Can the City please confirm the current solid waste agreement, and all amendments are available on the website here: Trash Information | City of San Fernando (hyperlink: https://www.sanfernando.gov/Safe-StreetsEnvironmental/Trash-Information)? Response 5. All related documentation can be found on the following page of the City’s new website: https://www.sanfernando.gov/Safe-StreetsEnvironmental/Trash-Information/SB-1383 Question 6. Can the City please share the current rate schedule from Republic? Response 6. The current rate schedule is overseen by Republic Services. For more information or to contact them for details, please visit their San Fernando website portal at: https://www.republicservices.com/municipality/san-fernando-ca Question 7. Can the City please provide the RFP and Addendums for the prior RFP process?
Response 7. No records were found.

Question 8. Can the City please provide a copy of the standard professional services agreement?
Response 4. Attached below (Appendix A).

Question 9. What consultants have provided solid waste consulting services to the City in the past five years?
Response 9. Since 2014 The City and current franchise hauler Republic Services contract with recycling compliance and regulatory consultant expert Cynthia Vant Hul of Mariposa Eco Consulting. They also provide SB 1383 implementation plan.

Question 10. Does the City currently use any SB 1383 compliance software such as Recyclist?
Response 10. Via our current franchise hauler Republic services they provide the Recyclist software for the implementation record and include site inspections.

Question 11. Has the City received a Notice of Compliance Evaluation letter or email from JACE as of February 10, 2026?
Response 11. No.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 166 of 502
Request For Proposals for Solid Waste Management Consulting Services Response To Questions
Addendum No. 1

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Question 12. Does the City plan to use CalRecycle OWR4 funding to cover any of the tasks in the scope of work (i.e. SB 1383 program review)? Response 12. No.

Question 13. What is the anticipated commencement date for the new hauler franchise agreement?
Response 13. February 2027.

CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 167 of 502
2026

PROFESSIONAL SERVICES AGREEMENT
(Parties: Insert Consultant Name and City of San Fernando) (Engagement: Solid Waste Management Consulting Services) THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter, “Agreement”) is made and entered into this _____ day of __________, 2025 (hereinafter, the “Effective Date”) by and between the CITY OF SAN FERNANDO, a municipal corporation (hereinafter, “CITY”) and INSERT CONSULTANT NAME (hereinafter, “CONSULTANT”). For the purposes of this Agreement, CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably, as appropriate.

RECITALS
WHEREAS, CITY requires Solid Waste Management Consulting Services; and WHEREAS, CITY staff has determined that CONSULTANT possesses the experience, skills and training necessary to competently provide such tasks and services to CITY; and WHEREAS, the execution of this Agreement was approved by the San Fernando City Council at its Regular Meeting of December 1, 2025, under Agenda Item No. ______; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:

ENGAGEMENT TERMS

1.1 SCOPE OF WORK: Subject to the terms and conditions of this Agreement, CONSULTANT agrees to provide the tasks and services described in that certain Request for Proposals of CITY entitled “Solid Waste Management Consulting Services” (hereinafter, “CITY RFP”) and the written proposal of CONSULTANT entitled “INSERT TITLE OF CONSULTANT PROPOSAL” (hereinafter, the “CONSULTANT Proposal”). The CITY RFP and the CONSULTANT Proposal are attached and incorporated hereto as Exhibit “A” and “B”, respectively. The term “Scope of Work” shall be a collective reference to the CITY RFP and the CONSULTANT Proposal. The capitalized term “Work” shall be a collective reference to all the various services and tasks referenced in the Scope of Work. In the event of any conflict or inconsistency between the provisions of the document entitled CITY RFP and the provisions of the document entitled CONSULTANT Proposal, the requirements of the document entitled CITY RFP shall govern and control but only to the extent of the conflict Appendix "A"
CONTRACT NO. XXXX
CONTRACT NO. 2493
EXHIBIT "A"
April 6, 2026 Special & Regular CC Mtg Page 168 of 502
PROFESSIONAL SERVICES AGREEMENT CONTRACT NO. XXXX
Solid Waste Management Consulting Services

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San Fernando City CouncilApril 6, 2026

San Fernando City Council
April 6, 2026