Agenda packet — San Fernando City Council, April 6, 2026 (part 3 of 4)

• Clarifications and modifications to procedures for the submission of agenda item requests by City Councilmembers.
• Clarification on the City Council reorganization process. • Clarification as to procedures for the reconsideration or rescinding of prior City Council action and when such reconsideration or rescission is legally permissible.

A comparative document is provided as Attachment “B,” reflecting the current policy and the proposed updated amendments shown in redline.

On March 30, 2026, the City Clerk received suggested edits to the City Council Procedural Manual from Councilmember Mendoza (Attachment “C”). The suggested updates are to Closed Session Requirements (Section 1.7); defining Super Majority (Section 1.8); moving up the written public comment deadline; and adding language to Section 17 regarding Councilmember safety as it relates to City Hall. These proposed edits are not reflected in the redlined updates that were emailed to Councilmembers on March 25, 2026.

BUDGET IMPACT:

The proposed updates are included in the City Clerk Department work plan for the Fiscal Year 2025-2026 Adopted Budget.

CONCLUSION:

Staff is recommending that the City Council:
a. Adopt Resolution No. 8421 (Attachment “A”) approving the redline edits to the City Council Procedural Manual (Exhibit “A” of Attachment “A”); and
b. Provide direction to staff, as applicable.

ATTACHMENT:

A. Resolution No. 8421, including:

Exhibit “A”: City Council Procedure Manual (Redlined Version) B. Current Policy vs. Proposed Redline Updates
C. Councilmember Mendoza – suggested edits
April 6, 2026 Special & Regular CC Mtg Page 299 of 502
ATTACHMENT “A”
RESOLUTION NO. 8421

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, AMENDING VARIOUS PROVISIONS OF THE SAN FERNANDO

CITY COUNCIL PROCEDURAL MANUAL
WHEREAS, the City Council adopted its Procedural Manual (Manual) for the Conduct of City Council Meetings in the City of San Fernando on July 3, 1995 by Resolution No. 6434, and amended the Procedural Manual on March 16, 1998 by Resolution No. 6604, on August 7, 2000 by Resolution No. 6743, on July 21, 2003 by Ordinance No. 1543, on July 20, 2009 by Resolution No. 7328, on December 7, 2009 by Resolution No. 7346, on May 3, 2010 by Resolution No. 7376, on September 19, 2011 by Resolution No. 7454, on May 4, 2015 by Resolution No. 7664, on October 19, 2015 by Resolution No. 7704, on May 7, 2018 by Resolution No. 7850, on August 20, 2018 by Resolution No. 7883, on March 18, 2019 by Resolution No. 7907; and on August 19, 2019 by Resolution No. 7916;
WHEREAS, the Manual sets forth procedures regarding the conduct of City business, including, but not limited to, regular meetings, special meetings, agendas, noticing, decorum, voting, adoption of resolutions and ordinances, minutes and reorganization, but does not thoroughly address Council committees; and
WHEREAS, the City Council desires to amend the Manual (Exhibit “A”) by revising various sections.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council finds that all of the facts set forth in this Resolution are true and correct.

SECTION 2. The revised form of the Manual is attached to this Resolution as Exhibit “A” which is attached and incorporated hereto by this reference. The changes to the Manual are indicated in redline and strikeout format as indicated in Exhibit “A”.

SECTION 3. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution. This Resolution shall take effect and be in full force immediately.

PASSED, APPROVED AND ADOPTED by the City Council of the City of San Fernando at a regular meeting held on this 6th day of April 2026.
______________________________
Joel Fajardo, Mayor of the City of
San Fernando
ATTEST:
____________________________________
Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 300 of 502
RES. NO. 8421
2 CERTIFICATION
I, Julia Fritz, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8421 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of April 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of April 2026.

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 301 of 502
April X, 2026
Preliminary Working Draft

PROCEDURAL MANUAL
City Council
Of the
City of San Fernando
Adopted: July 3, 1995 Resolution No. 6434
Amended: March 16, 1998 Resolution No. 6604
August 7, 2000 Resolution No. 6743
July 21, 2003 Ordinance No. 1543
July 20, 2009 Resolution No. 7328
December 7, 2009 Resolution No. 7346
May 3, 2010 Resolution No. 7376
September 19, 2011 Resolution No. 7454
May 4, 2015 Resolution No. 7664
October 19, 2015 Resolution No. 7704
May 7, 2018 Resolution No. 7850
August 20, 2018 Resolution No. 7883
March 18, 2019 Resolution No. 7907
August 19, 2019 Resolution No. 7916
January 20, 2026 Resolution No. XXXX
April 6, 2026 Special & Regular CC Mtg Page 302 of 502
2 TABLE OF CONTENTS

1. 11.1 11.2

11.3 21.4

21.5 21.6

21.7 31.8

31.9 42.

52.1 52.2

62.3 72.4

72.5 72.6
Error! Bookmark not defined.2.7

72.8 82.9

92.10 Error! Bookmark not defined.2.11
103.
103.1
103.2
103.3
11 3.4 11 to be Stated 113.5
113.6
113.7
Error! Bookmark not defined.4.
124.1
124.2
124.3
134.4
134.5
134.6
144.7
154.8
154.9
155.
155.1
155.2
175.3
April 6, 2026 Special & Regular CC Mtg Page 303 of 502
3 175.4
186.
186.1
186.2
186.3
196.4
196.5
196.6
206.7
206.8
206.9
206.10
206.11
207.
207.1
217.2
217.3
217.4
218.
218.1
228.2
228.3
229.
229.1
Introduction (First Reading)
229.2
Adoption (Second Reading)
239.3
239.4
239.5
239.6
2310.
2310.1
2310.2
2311.
2411.1
2411.2
2412.

Error! Bookmark not defined.12.1
Error! Bookmark not defined.12.2
Error! Bookmark not defined.12.3
2512.4
Error! Bookmark not defined.12.5
Error! Bookmark not defined.12.6
Error! Bookmark not defined.12.7
April 6, 2026 Special & Regular CC Mtg Page 304 of 502
4 Error! Bookmark not defined.12.8
Error! Bookmark not defined.

12.9 Error! Bookmark not defined.13. 2714.
2815.
2815.1
2815.2
2915.3
2915.4
3015.5
3016.
3116.1
3116.2
3116.3
32 April 6, 2026 Special & Regular CC Mtg Page 305 of 502 Procedural Manual – City Council of the City of San Fernando 1

PREAMBLE
These rules are enacted pursuant to Government Code Section 36813 to provide decorum and order at City Council meetings and to promote the efficient conduct of those meetings. The rules govern the procedures of the City Council itself and the conduct of individual Councilmembers. It is also intended that the rules govern the conduct of City staff and members of the public who attend City Council meetings. In the event of a conflict between these rules of procedures and any provision of State or Federal law, including but not limited to the Ralph M.

Brown Act codified at Section 54950 etseq. of the California Government Code (the “Brown Act”), the State or Federal law controls.

Because circumstances may differ from one City Council meeting to the next, these rules are intended as guidelines, and are not inflexible rules. Accordingly, they may be waived at any meeting, by Motion, in accordance with Robert’s Rules of Order. Notwithstanding anything in this manual to the contrary, the failure of the City Council to strictly follow any rule(s) or procedure(s) set forth in this manual shall not operate to invalidate any action taken by the City Council, provided such action is otherwise made in compliance with applicable State or federal law and the San Fernando Municipal Code. Furthermore, in the event of any conflict or inconsistency between the procedures of this Manual and applicable State or federal law procedures or procedures set forth in the San Fernando Municipal Code, the procedures of the latter shall govern and control.

1. CITY COUNCIL MEETINGS

1.1 REGULAR MEETINGS
As prescribed by Sections 2-61 (regular meetings) and 2-62 (Location) of the San Fernando Municipal Code, regular meetings of the San Fernando City Council will be held in the San Fernando City Hall – City Council Chambers located at 117 Macneil Street, San Fernando, California, on the first and third Mondays of each month at 6:00 p.m. Whenever a regular meeting date falls upon the date of a legal holiday, the regular meeting will be held the next business day, unless otherwise ordered by the City Council. Whenever a regular meeting date falls on the day immediately preceding the date of the City’s general municipal election, the regular meeting will be held on the Wednesday day immediately following the date of the general municipal election, unless otherwise ordered by the City Council. With respect to the 2nd regular meetings the months of November and December, the City Council reserve the right to cancel such meetings outright or conduct a special meeting or adjourned regular meeting on an alternative date in lieu of the regular meeting date.

April 6, 2026 Special & Regular CC Mtg Page 306 of 502
Procedural Manual – City Council of the City of San Fernando 2

1.2 ADJOURNED MEETINGS
Any meeting may be adjourned (carried-over) in accordance with Government Code Section 54955. which, among other things provides that when a meeting is adjourned a copy of the order or notice of adjournment shall be conspicuously posted on or near the door of the place where the regular, adjourned regular, special or adjourned special meeting was held within 24 hours after the time of the adjournment. Government Code Section 54955 further provides that when a regular or adjourned regular meeting is so adjourned, the resulting adjourned regular meeting is a regular meeting for all purposes. When an order of adjournment of any meeting fails to state the hour or place at which the adjourned meeting is to be held, it shall be held at the hour and place specified for regular meetings by ordinance.

1.3 SPECIAL MEETINGS
Special meetings may be called at any time by the Mayor or three members of the City Council in the manner prescribed by Government Code Section 54956.

1.4 MEETING NOTICES (REGULAR, SPECIAL AND ADJOURNED)
Meeting agendas and related noticing for regular meetings, special meetings, emergency meetings and adjourned meetings shall be posted, publicized and otherwise disseminated in the manner prescribed under the Brown Act.

1.5 MEETINGS TO BE PUBLIC
Except as otherwise permitted under the Brown Act, all meetings of the City Council shall be open to the public.

1.6 CLOSED SESSIONS - MATTERS OF DISCUSSION
Section 1.5 above notwithstanding, the City Council may meet, deliberate and conduct business in closed session without members of the general public being present to the limited extent authorized under the Brown Act. The City Council shall publicly report out any action taken in closed session as prescribed under Government Code Section 54957.1. The circumstances under which the City Council may meet, deliberate and conduct business in closed session include, but are not limited to, the following examples:
a. LICENSE/PERMIT DETERMINATION (Government Code Section 54956.7) b. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code Section 54956.9(a))
April 6, 2026 Special & Regular CC Mtg Page 307 of 502
Procedural Manual – City Council of the City of San Fernando 3 d. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Government Code Section 54956.9(b))
e. LIABILITY CLAIMS (Government Code Section 54956.95)
f. THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957) g. PUBLIC EMPLOYEE APPOINTMENT; PUBLIC EMPLOYMENT, PUBLIC EMPLOYEE PERFORMANCE EVALUATION; OR PUBLIC EMPLOYEE
DISCIPLINE/DISMISSAL/RELEASE (Government Code Sections 54957) h. CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6).
i.
ii.
iii.

1.7 CLOSED SESSIONS CONFIDENTIALITY
Confidential information acquired in closed session must not be disclosed by any person, unless expressly authorized by the City Council acting as body at a meeting of the City Council. (Government Code Section 54963). The holder of the privilege for confidential information is the City Council as a body and only the City Council acting as a body at a meeting of the City Council may waive the privilege. “Confidential information” shall have the same meaning as set for under Government Code Section 54963(b). Remedies for the disclosure of confidential information include, but are not limited to, injunctive relief to prevent its disclosure; discipline against any employee who releases the information; and, if the person responsible for improperly disclosing the information is a member of the City Council, referral to the grand jury. (Government Code Section 549639(c))

1.8 QUORUM; VOTE REQUIREMENTS
a. Three of the City Council’s five total members shall constitute a quorum. A quorum of the City Council shall be required for the City Council to conduct a City Council meeting and transact official business.
b. Except as otherwise provided by applicable State or federal law, if a quorum or more of the City Council’s total membership is present for a vote on an item of business, motions on such items may be approved by a simple majority of the members present and participating in the vote, excluding those members who have recused themselves from a vote. Members who abstain on a motion but who do not recuse themselves shall be counted toward the quorum. c. Paragraph (b) of this Section notwithstanding, as required by Government Code Section 36936, resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council (a minimum of 3 votes) to be approved. .

April 6, 2026 Special & Regular CC Mtg Page 308 of 502
Procedural Manual – City Council of the City of San Fernando 4 d. Paragraphs (b) and (c) of this Section notwithstanding, the following ordinances may only be approved by four-fifths supermajority vote of the City Council as required by law: (i) ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code Section 36937(b); and (ii) interim ordinances within the meaning of Government Code Section 65858, including extensions of the same. e. To the extent any other applicable law requires approval of a City Council action by a specified supermajority vote, any such action of the City Council may only be approved if the requisite supermajority approval is achieved.

1.9 UNEXCUSED ABSENCES
a. As prescribed by Government Code Section 36513, if a City Council member is absent without permission from all regular city council meetings for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant and shall be filled as any other vacancy. The foregoing notwithstanding, the City Council, in an abundance of caution, shall first consult with the City Attorney prior to declaring a City Council seat vacant and prior to filling any putative vacancy so that the City Attorney may determine whether circumstances require the City to first initiate quo warranto proceedings through the Office of the California Attorney General or undertake any other procedures that will ensure the right to declare the seat vacant is perfected.
b. If a Councilmember is absent without permission for two (2) consecutive regular meetings, the shall use his or her best efforts to send a courtesy email and regular mail notice to the absent Councilmember within fourteen (14) business days of the second missed regular meeting, notifying him or her of the provisions of this policy and Government Code Section 36513. The delivery of such notice is purely a courtesy extended to members of the City Council and the failure of the City Clerk to deliver or timely deliver such notice shall not operate to prevent the Councilember’s seat from being declared vacant or to prevent the initiation of quo warranto or other proceedings if the unexcused absence persists beyond the time allowed under Government Code Section 36513.It is the personal responsibility of each Councilmember to keep track of his or her attendances of all meetings of the City Council so to avoid vacating his or her City Council seat.
c. If a regular meeting of the City Council is cancelled or is otherwise rescheduled for any reason, the 60 consecutive unexcused absence period shall reset for all members of the City Council.

April 6, 2026 Special & Regular CC Mtg Page 309 of 502
Procedural Manual – City Council of the City of San Fernando 5 d. Absences must be excused by the City Council acting as a body at a meeting of the City Council and may be approved by simple motion noted on the record of the proceedings approved by a majority of the members present. A Councilmember may request an excused absence before the anticipated date(s) of the absence or retroactively after the date(s) of the absence provided the 60 consecutive day time period prescribed under Government Code Section 36513 has not lapsed. Absence requests can be made by a Councilmember orally on the record of a City Council meeting or in writing.

Councilmembers shall exercise professional courtesy in considering and approving excused absence requests.

2. AGENDA PROCEDURES AND ORDER OF BUSINESS

2.1 AGENDAS
a. The order of business of each City Council meeting shall be as contained in the Agenda prepared by the City Manager. The City Council shall follow the order of business as outlined in the prepared Agenda. Items may be taken out of order by the Presiding Officer or by majority consent of the City Council. b. REGULAR MEETINGS. In the manner prescribed by Government Code Section 54954.2, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s internet website. Such posting shall occur no less than 72 hours prior to the agendized start time of the regular meeting.
c. SPECIAL MEETINGS. In the manner prescribed by Government Code Section 54956, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s internet website. Such posting shall occur no less than 24 hours prior to the agendized start time of the special meeting. Per Government Code Section 54956, a special meeting may be called by the Mayor or three (3) Councilmembers. No other items other than those appearing on the special meeting agenda may be considered or acted upon by the City Council.

d. ADJOURNED MEETING. For any adjourned meeting, the City Clerk shall post such notices of adjournment as may be required by Government Code Section 54955. Except as otherwise permitted under the Brown Act, the City Clerk shall post agendas for all adjourned meetings in the manner prescribed by the Brown Act.
e. EMERGENCY MEETING . The City Council may call emergency meetings as permitted under Government Code Section 54956.5 and in accordance with the procedures set forth under the same.

April 6, 2026 Special & Regular CC Mtg Page 310 of 502
Procedural Manual – City Council of the City of San Fernando 6 f. AVAILABILITY OF AGENDA MATERIALS. While the City strives to make all non-privileged/non-confidential agenda materials available to the public at the same time the agenda is posted this may not be logistically feasible, practical or required in all circumstances. Nevertheless, non-privileged/non-confidential agenda materials including staff reports shall be made available to the public no later than the time mandated by Government Code Section 54957.5. e. ADDITIONAL AGENDA NOTICE, DELIVERY AND PUBLICATION
REQUIREMENTS . The City shall comply with all agenda notice, delivery and publication requirements set forth under Government Code Section 54954.1 and 54954.6(b) and 54956

2.2 AGENDA DEADLINE
a. If a member of the public wishes to have an item placed on a City Council agenda for discussion and/or action, the request must be made: (i) orally at a meeting of the City Council during the Public Statements portion of the agenda; or (ii) by submitting a written request to a member of the City Council.

If the request is made orally during public comment, the presiding officer shall entertain motions to have the item placed on the City Council agenda for discussion and/or action at a future meeting of the City Council or solicit such other direction as the City Council may deem warranted to address or study the issue. If the request is made in writing submitted to any or all members of the City Council, any member of the City Council may elect to sponsor the item as one of his or her items to be placed under the Administrative Reports portion of the agenda, subject all rules and deadlines for the submission of City Council member items prescribed under paragraph (b) of this Section below. The City Council shall be under no obligation to agendize any item requested by a member of the public and no individual Councilmember shall be obligated to place a written request on the agenda as one of his or her items.
b. When a member of the City Council wishes to have an item placed on an agenda of an upcoming City Council meeting, the following procedures shall be followed:
i. The member wishing to have an item placed on an agenda for an upcoming meeting shall provide the City Clerk with an agenda report that provides a general description of the item, the desired action and includes any other relevant written materials or information which the member would like to have considered at the meeting. The agenda report and any other supplementary material must be submitted to the City Clerk by 12:00 p.m. the April 6, 2026 Special & Regular CC Mtg Page 311 of 502
Procedural Manual – City Council of the City of San Fernando 7 Wednesday preceding the City Council meeting. Except as provided in paragraph b.ii. of this Section 2.2, all items requested to be placed on an agenda by a Councilmember shall appear on the agenda for discussion and action. No items, however, shall be placed on the agenda without an agenda report.
ii.

2.3 [RESERVED]

2.4 ROLL CALL
A roll call of Councilmembers shall be conducted at the beginning of each City Council meeting by the City Clerk, who shall enter the names of those present in the minutes.

2.5 APPROVAL OF AGENDA
The agenda shall include an item entitled “Approval of Agenda” to occur immediately after “roll call.” The Chair shall entertain motions to either approve the agenda as presented or subject the reordering, continuance or removal of certain agenda items and/or the addition of items not appearing on the agenda provided that such additions shall be subject to the requirements of Government Code Section 54954(b)(2).

2.6 APPROVAL OF CONSENT CALENDAR
Consent Calendar includes agenda items that are non-controversial or routine in nature, or have been previously discussed at length and there is group consensus.

These items are grouped together and voted on in one motion. Any Councilmember may request that an item on the Consent Calendar be removed to be discussed and considered separately.

If the Consent Calendar includes a second reading and adoption of an Ordinance, the motion to approve the Consent Calendar shall include a statement that the City Council waive full reading and adopt the ordinance by title only, unless full reading was already waived as part of the motion to approve the ordinance for first reading.

2.7 KEEPING AND APPROVAL OF MINUTES
A. The City Clerk shall keep and maintain “action minutes” for all open session City Council proceedings that concisely record the items of business addressed and the City Council vote or other handling of the matter. Reasons for making motions or voting, City Council debate and audience reaction are generally not included in the minutes. Such items may be included if considered to be April 6, 2026 Special & Regular CC Mtg Page 312 of 502
Procedural Manual – City Council of the City of San Fernando 8 particularly relevant or otherwise necessary by the City Clerk. Minutes for all public comments will indicate the name of the speaker and a concise summary of his/her comments. As the open session portion of each City Council meeting is recorded via audio or video recording and accessible on the City’s website, the City Clerk shall not be required to keep verbatim minutes of the proceedings.

Unless the reading of the minutes of prior City Council meetings is requested by a majority of the City Council, such minutes may be approved without reading if the Clerk has previously furnished each Councilmember with a copy thereof. The City Clerk shall have exclusive responsibility for preparation of the minutes and any directions for changes to conform with fact shall be made by action of the City Council. The Presiding Officer shall entertain motions to approve the minutes.

Consistent with Section 41 of Robert’s Rules of Order, a Councilmember’s absence from a meeting for which minutes are being approved does not prevent the member from participating in their approval.

B. Per Government Code Section 36804, “[i]f the city clerk is absent, the deputy city clerk shall act. If there is none, the mayor shall appoint one of the council members as city clerk pro tempore.”

2.8 PUBLIC HEARINGS
When a particular matter before the City Council legally requires the conduct of a public hearing, the City Council shall conduct such meeting in the manner prescribed by law and subject to whatever prior noticing may be required by law.

Except as otherwise prescribed by applicable law for the conduct of a public hearing the following procedures for conducting public hearings should also be followed:
a. The Presiding Officer shall introduce the public hearing matter by title and open the public hearing.
b. At the direction of the City Manager, the appropriate staff member presents the staff report and recommendations. The City Council may pose questions to City staff.
c. If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity to address the City Council on the matter and receive questions from the City Council before proceedings are opened up for public comment. The applicant/appellant shall remain at the speaker podium until such time as the City Council has no further questions for the applicant/appellant or City staff. d. The Presiding Officer shall open the public comment/testimony portion of the public hearing.
e. Councilmembers should refrain from interrupting or posing questions tomembers of the public while they are addressing the City Council from the speaker’s podium. , The Presiding Officer may, however, interject if the person April 6, 2026 Special & Regular CC Mtg Page 313 of 502
Procedural Manual – City Council of the City of San Fernando 9 speaking becomes disruptive to the proceedings or otherwise fails to comply with meeting decorum rules or if the person speaking is discussing issues unrelated to the business at hand. Councilmembers may also interject with motions to raise points of privilege (e.g., to advise that the Councilmember cannot hear the speaker or that there is some other condition of the proceedings that is disruptive or distracting).
f. After all members of the public have been given an opportunity to comment on the public hearing matter, the Presiding Officer will announce the closing of the public comment portion of the public hearing.
g. If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity torespond to, and/or rebut, comments made by members of the public and to make any brief closing comments.
h. Councilmembers may also pose additional questions to City staff and/or applicants/appellants before proceeding to step (i) below. i. The City Council shall then deliberate on the matter until such time as the City Council is ready to entertain a motion to close the public hearing and vote on the matter.
j. If the City Council wishes to receive additional information before taking action on the matter, the City Council may move to reopen the public hearing so that the City Council may receive additional information. The City Council may also move to continue the public hearing to an upcoming meeting date so that City staff may gather additional information requested by the City Council or engage with the applicant/appellant on issues raised during the public hearing.

2.9 PUBLIC HEARING ITEMS
When applicable law requires the conduct of a public hearing as part of the City Council’s consideration and approval of a matter, the City Council shall conduct a public hearing and comply with all statutorily prescribed meeting notice and hearing procedures. Such public hearings shall allow for public comment before action may be taken on the matter and such public comment shall be separate from the public comment afforded under the Public Statements portion(s) of the agenda. Written comments submitted before the start of the public hearing shall be distributed to the City Council members. The City Council reserves the right to conduct public hearings on other non-quasi-judicial or non-ministerial matters for which public hearings are not otherwise required provided the conduct of such hearing does not conflict with any other applicable laws or does not constitute a violation of a person's right to due process or equal protection under State or federal law.

April 6, 2026 Special & Regular CC Mtg Page 314 of 502
Procedural Manual – City Council of the City of San Fernando 10

2.10 NON-AGENDA ITEMS
No matters other than those appearing on the posted agenda shall be acted upon by the City Council except as permitted under the Brown Act. Any request to place a matter of business on a future agenda must be made in accordance with paragraph b of Section 2.2.

A proposal to create an Ad Hoc Committee for a matter or topic not directly related to the City Council's consideration and deliberation of an agendized action item must be agendized at a future meeting date before final action to create the Ad Hoc committee and to appoint its members can be taken.

2.11 CONCLUDING A MEETING VS ADJOURING (CARRYING-OVER) A MEETING PURSUANT TO GOVERNMENT CODE SECTION 54955.
a. Closing a Meeting. To close any meeting of the City Council because all agendized business has been completed or otherwise addressed, the presiding officer shall ask the City Councilmembers present if there is any opposition to adjourning the meeting and if there is no such opposition, the presiding officer shall declare the meeting adjourned thereby closing the meeting. If there is opposition to ending the meeting, the presiding officershall then move to adjourn (close) the meeting and if there is a second, the City Council shall vote on the motion to adjourn (close) the meeting.
b. If the City Council intends to adjourn (i.e., continue or carry-over) a meeting in the manner prescribed by Government Code Section 54955 to some date other than the next regular meeting date, the presiding officer shall ask the City Council members present if there is any opposition to adjourning the meeting to a specific date, time and location and if there is no such opposition, the presiding officer shall declare the meeting so adjourned and direct the City Clerk to satisfy all noticing requirements prescribed by Government Code Section 54955. If there is opposition to adjourning the meeting as proposed, the presiding officer shall then move to adjourn the meeting and if there is a second, the City Council shall vote on the motion to adjourn as originally proposed by the presiding officer . The presiding officer may also entertain motions prescribing alternatives.

3. PRESIDING OFFICER

3.1 PRESIDING OFFICER
The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Vice-Mayor shall so preside. In the absence of both the Mayor and Vice-Mayor, the City Council shall elect a temporary Presiding Officer to serve until the arrival of the Mayor or Vice-Mayor or until adjournment.

April 6, 2026 Special & Regular CC Mtg Page 315 of 502
Procedural Manual – City Council of the City of San Fernando 11

3.2 CALL TO ORDER; LACK OF A QUORUM
a. The meeting of the City Council shall be called to order by the Mayor or if the Mayor is absent, the Vice-Mayor. In the absence of both the Mayor and the ViceMayor, the meeting shall be called to order by the City Clerk, whereupon the City Clerk shall immediately call for the selection of a temporary Presiding Officer. b. If, as of the posted start time of a meeting, less than a quorum of the City Council is present, those members present (or the City Clerk if no members are present) may (i) wait for a reasonable amount of time for a sufficient number of City Council members to arrive; and/or (ii) adjourn the meeting in the manner prescribed under Government Code Section 54955, including simply adjourning the meeting to the next regular meeting date. If, prior to the start time of a meeting, it is confirmed by the City Clerk that a quorum will not be achieved for the meeting, the City Clerk shall promptly post a notice of adjournment advising that the meeting has been cancelled for lack of a quorum. Such notice may also specify whether the business of the cancelled meeting will simply be carried over to the next regular meeting date or whether such business will be carried over to an adjourned meeting within the meaning of Government Code Section 54955.

3.3 PARTICIPATION OF PRESIDING OFFICER
Although the Presiding Officer is primarily responsible for the conduct of the meeting, he/she may move, second and debate from the Chair, subject only to such limitations of debate as are imposed on all Councilmembers, and shall not be deprived of any of the rights and privileges of a Councilmember by reason of being the Presiding Officer.

3.4 STATEMENT OF THE MOTION OR QUESTION
The Presiding Officer may shall verbally restate each motion or question immediately prior to commencing deliberation on the motion/question or calling for the vote on the same to ensure that all voting members understand what is being moved. Following the vote, the Presiding Officer (or City Clerk) shall announce whether the motion passed or failed, , and may summarize the action taken by the City Council before proceeding to the next item of business.

3.5 SIGNING OF DOCUMENTS
The Mayor shall sign all ordinances, resolutions and other City Council-approved legal documents that must be signed by a mayor. Except where the authority to execute a contract or other legal instrument has been delegated to the City Manager or a City Department head by ordinance or other City Council action, the Mayor shall also sign contracts for the City. In the absence of the Mayor, the ViceMayor shall sign all such documents as have been adopted and approved by the City Council. In the absence of the Mayor and Vice-Mayor, the temporary Presiding Officer shall sign all such documents.

April 6, 2026 Special & Regular CC Mtg Page 316 of 502
Procedural Manual – City Council of the City of San Fernando 12

3.6 MAINTENANCE OF ORDER
The Presiding Officer with the assistance of the sergeant-of-armsis responsible for the maintenance of order and decorum at all times. No person shall be allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks should be addressed to the Presiding Officer.

3.7 DURATION OF MEETING
If a meeting exceeds four hours in duration, the Presiding Officer may call for a motion to adjourn all remaining items of business to (i) an adjourned meeting within the meaning of Government Code Section 54955; (ii) a special meeting; or (iii) the next regular meeting. For purposes of this section, the four-hour limit is inclusive of any special meeting, adjourned regular meeting or adjourned special meeting held immediately before or after a regular meeting

4. RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER
The Presiding Officer shall determine all Points of Order subject to the right of any Councilmember to appeal to the City Council. If an appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” in which event a majority vote shall govern and conclusively determine such question of order.

4.2 DECORUM AND ORDER – COUNCILMEMBER
a. Councilmembers shall accord the utmost courtesy to each other, to City employees, and to the general public appearing before the City Council and shall refrain at all times from derogatory remarks.
b. Every Councilmember desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine discussion to the question under debate.
c. Every Councilmember who has been recognized to speak by the Presiding Officer and who wishes to pose a question to the administrative staff should address questions through the City Manager or City Attorney who shall be entitled to either answer the inquiry directly or to designate some member of the staff for that purpose.
d. A Councilmember, once recognized, shall not be interrupted while speaking, unless called to order by the Presiding Officer, or a Point of Order is raised by another Councilmember, or the speaker chooses to yield to questions from another Councilmember.
e. If a Councilmember is called to order while speaking, he/she shall cease speaking immediately until the question of order is determined; and if ruled out of order shall remain silent or shall alter his remarks so as to comply with rules of the City Council.

April 6, 2026 Special & Regular CC Mtg Page 317 of 502
Procedural Manual – City Council of the City of San Fernando 13 f. Any Councilmember may move to require the Presiding Officer to enforce the rules. A majority of the City Council shall require enforcement of the rules if the Presiding Officer has refused.

4.3 DECORUM AND ORDER – EMPLOYEES
Members of the Administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the City Council.

The City Manager shall insure that all City employees observe such decorum. Any staff member, including the City Manager, desiring to address the City Council or members of the public shall first be recognized by the Presiding Officer. All remarks should be addressed to the Presiding Officer and not to any one individual Councilmember or public member.

4.4 DECORUM AND ORDER – PUBLIC
The City Council, elected by the public, must be free to discuss and address issues confronting the City in an orderly environment. Although Government Code Section 54954.3(c), prohibits the City Council from prohibiting public criticism of the policies, procedures, programs or services of the City, or of the acts or omissions of the City Council, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including, but not limited to, conduct that (i) prevents other members of the public or the City Council from being heard when it is their turn to speak; (ii) prevents members of the audience from hearing or seeing the proceedings; and/or (iii) speaking off topic or speaking beyond the allotted speaking time limit. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. Unrecognized remarks from the audience, clapping, stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner will not be allowed and will be considered out of order.

4.5 ENFORCEMENT OF DECORUM
The Chief of Police shall be ex officio sergeant-at-arms for the City Council, but may delegate such duties to any one or more sworn police officers of the City as needed. The sergeant-at-arms and those delegated sergeant-at-arms responsibilities shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining decorum in the City Council Chambers. Per Government Code Section 54957.95, the Presiding Officer may order the sergeant-of-arms to remove any person who persists with disruptive behavior following an initial warning and may also order the sergeant-of-arms to immediately remove anyone, without warning, who engages in behavior that constitutes a true threat of force within the meaning of Government Code Section April 6, 2026 Special & Regular CC Mtg Page 318 of 502
Procedural Manual – City Council of the City of San Fernando 14 54957.95.

4.6 CONFLICTS OF INTEREST
i. State law prohibits Councilmembers from participating in certain governmental decisions that may come before the City Council when the governmental decision can have a material and reasonably foreseeable effect (good or bad) on an a financial interest of the Councilmember and the effect is unique from the effect the decision will have on the public generally (California Political Reform Act, Government Code Section 81000 et seq. and See also the Common Law Conflict of Interest Doctrine which can have broader application). In other instances, a Councilmember’s interest in a contract that may come before City decisionmakers for approval may prevent City decision makers from approving the contract at all, even if the interested Councilmember agrees to recuse himself/herself from voting on the contract (Government Code Section 1090).

State law also prohibits Councilmembers from voting on certain matters before the City Council that affect the interests of campaign contributors (Government Code Section 84308). The preceding summary of laws is not exhaustive and the fact that an applicable law is not expressly referenced in these policies does relieve a Councilmember from complying with such laws.
ii. A conflicted Councilmember is not only prohibited from voting on the matter for which he/she has a conflict, the Councilmember must also refrain from participating in any pre-decisional planning, discussion, deliberation and/or strategizing on the matter with City staff and his/her City Council colleagues and refrain from efforts to influence City Council colleagues and others participating in the decision-making process.
iii. As the analysis of conflicts laws as applied to individual circumstances can be complex, nuanced and often fact-specific, Councilmembers are strongly encouraged to be alert to potential conflicts and consult with the City Attorney, the Fair Political Practices Commission or their own legal counsel whenever there is a concern about a conflict and well in advance of any City Council consideration of the matter. Failure to comply with State laws can expose a Councilmember to significant penalties and other legal liabilities, including criminal liability. iv. If a Councilmember has a disqualifying conflict of interest, he/she must recuse himself/herself from participating in the matter. In the context of a City Council meeting this means that the Councilmember must state the nature of the conflict on the records and step down from the dais, except in the case of matters to be approved on the Consent agenda. It is also noted that abstention from a matter is not the same as recusal because in abstaining the Councilmember remains on the dais, is counted toward the quorum and is therefore deemed to be participating in the making of the decision.

April 6, 2026 Special & Regular CC Mtg Page 319 of 502
Procedural Manual – City Council of the City of San Fernando 15

4.7 LIMITATIONS OF DEBATE
No Councilmember should be allowed to speak more than once upon any one subject until every Councilmember choosing to speak has spoken. A Councilmember who does not have the floor may interject and address the Presiding Officer with the following: (a) Questions of Privilege (e.g., audience members cannot hear, issue with conditions in the chambers or member needs to excuse himself/herself); (b) Points of Information (e.g., to get simple brief clarification on procedures or simple clarifying information related to the business at hand); or (c) Points of Order (e.g., to enforce rules of decorum or to disagree with Presiding Officer’s application of procedures).

4.8 DISSENTS AND PROTESTS
During that portion of the agenda entitled General City Council/Board Member Comments and Liaison Updates, any Councilmember shall have the right to express dissent from, or protest to, any action of the City Council and request that the reason be entered into the minutes. Councilmembers should refrain from voicing their dissent or protest when roll call on the matter is being taken, however, incidental to voting Yes, No or Abstain the Councilmember may preface his/her vote with a very brief, concise and succinct statement of their reasoning. .

4.9 PROCEDURES IN ABSENCE OF RULES
Where these policies are silent as to a matter of procedure, the Presiding Officer may refer to Robert’s Rules of Order for guidance in making a ruling, provided that the ruling may be overturned by majority vote of members present. The foregoing notwithstanding no procedures shall be followed that violate applicable State or federal law.

5. ADDRESSING THE CITY COUNCIL

5.1 MANNER OF ADDRESSING THE CITY COUNCIL
A. During the public comment portion of a regular meeting, members of the public may address the City Council on agenda items before consideration or on any subject matter within the City Council’s jurisdiction. Members of the public who are physically present must address the City Council from the speaker’s podium and members of the public participating remotely must do so through the two-way remote participation means established by the City. No member of the public may begin speaking without first being recognized by the Presiding Officer or the City Clerk in the case of those participating remotely. All remarks and questions must be addressed to the City Council as a body and not to any individual Councilmember, City employee or member(s) of the audience.Any April 6, 2026 Special & Regular CC Mtg Page 320 of 502
Procedural Manual – City Council of the City of San Fernando 16 member of the public who wishes to address the the City Council in person shall present the City Clerk with a speaker’s card, stating his/her name. To facilitate staff follow up, the speaker may also provide his/her address. Members of the public may call-in to the telephone number listed on the agenda, using the meeting ID and Passcode. When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment.

Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.

C. Public Remote Participation : Effective January 1, 2026, members of the public may address the City Council remotely for all meetings of the City Council in the manner prescribed under the Brown Act as amended by Senate Bill 707 (Durazo)(“SB 707”) and these policies. The City shall have sole discretion as to the technological means most practical and feasible for allowing members of the public to participate remotely. All restrictions, limitations and rules applicable to members of the public who address the City Council in person shall apply to those addressing the City Council remotely, unless otherwise mandated under SB 707.

D. Remote Participation Disruption Policy: It shall be the policy of the City Council to adopt a procedure to manage disruptions to two-way remote participation tools during Brown Act meetings to comply with SB707. The following procedure shall apply constitute the adopted policy of the City for meetings of all bodies of the City subject to the Brown Act and these instructions shall be included in all posted agendas:

Pursuant to Senate Bill 707, each qualified legislative body shall provide two-way remote participation, ensuring public participation, not only in person but also through a two-way phone or video platform that includes but is not limited to Zoom or Microsoft Teams. In the event of a disruption that makes two-way remote participation not possible during a meeting, the legislative body shall recess for no less than one hour to make good faith efforts to restore service. If service cannot be restored after one hour, the legislative body shall adopt, by roll-call vote, a formal finding affirming that reasonable efforts were taken to resolve the disruption and that resuming the meeting serves the public interest more than further delaying it to find a resolution. To the extent lawfully agendized closed session matters appear on the agenda of the disrupted meeting, the body reserves the right to recess to closed session to address those agendized closed session items during the one-hour recess to mitigate delays in the transaction of business.

April 6, 2026 Special & Regular CC Mtg Page 321 of 502
Procedural Manual – City Council of the City of San Fernando 17 E. In lieu of in-person or remote comment, members of the public that may also submit comments in writing to include in the record, which must be received by the City Clerk’s Office no later than 12:00 pm on the day of the meeting to be provided to the City Council and made available for public review.

The City Clerk will not read written comments.

5.2 TIME LIMITATION AND TRASLATION
A. Time Limits: Except as otherwise required under Government Code Section 54954.3(b)(2), any member of the public addressing the City Council, whether during the Public Statement portions of the agenda or as part of a separate public hearing, shall limit his/her address to three (3) minutes. The Presiding Officer or majority of the City Counsel reserve the right to shorten speaker time as reasonable and appropriate because of the presence of a large number of people wishing to speak on a matter, the volume of business before the City Council or other similar circumstances.

B. Time Limits and Translation: Paragraph A notwithstanding, as required by Government Code Section 54954.3(b)(2), each legislative body of the City that is subject to the Brown Act shall provide at least twice the allotted time to a member of the public who utilizes a translator. The foregoing notwithstanding, as provided under Government Code Section 54954.3(b)(3), the legislative body shall be under no obligation to provide twice the allotted time when simultaneous translation equipment is used that allows the legislative body to hear the translated public testimony simultaneously.

C. Facilitating Third-Party Translation. As provided under Government Code Section 54953.4(b)(2)(B), the City is under no obligation to provide interpretation of any public meeting. Nevertheless, per Government Code Section 54953.4(b)(2)(A), the City Council shall reasonably assist members of the public who wish to translate a public meeting into any language or wish to receive interpretation provided by another member of the public, so long as the interpretation is not “disrupting” to the meeting, as defined in Government Code Section 54957.95. Per Government Code Section 54957.95(b)(1), “disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following: (i) q failure to comply with reasonable and lawful regulations adopted by a legislative body or any other law; and/or (ii) engaging in behavior that constitutes use of force or a “true threat of force” within the meaning of Government Code Section April 6, 2026 Special & Regular CC Mtg Page 322 of 502
Procedural Manual – City Council of the City of San Fernando 18 54957.95(b)(2). The City Clerk shall publicize instructions on how to request assistance which may include any of the following, as determined by City Council:
(1) arranging space for one or more interpreters at the meeting location; (2) allowing extra time during the meeting for interpretation to occur; and (3) ensuring participants may utilize their personal equipment or reasonably access facilities for participants to access commercially available interpretation services. As provided under Government Code Section Government Code Section 54953.4(b)(2)(C), (i) the City Council is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided in the manner described above; and (ii) no action shall be commenced or maintained against the City Council arising from the content or accuracy of any interpretation facilitated, assisted with, or provided in such manner.

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE
After a motion has been made, no member of the public shall address the City Council without securing permission of the Presiding Officer or by a majority vote of the City Council.

5.4 WRITTEN CORRESPONDENCE
The City Manager is authorized to receive and open all mail addressed to the City Council as a whole, and give it immediate attention to the end that all administrative business, not necessarily requiring City Council action, may be disposed of between City Council meetings. Any communication requiring City Council action will be reported to the City Council at its next regular meeting together with a report and recommendation of the City Manager. The City Manager is authorized to open mail addressed to individual Councilmembers, unless specifically requested otherwise from an individual member.

6. MOTIONS

6.1 POLICY OBJECTIVE
To ensure orderly, full and fair deliberation on matters for which City Council action is sought, the following rules shall govern the making, discussion and voting on motions during City Council meetings.

6.2 OPPORTUNITY TO ASK QUESTIONS AND COMMENT BEFORE MOTIONS Councilmembers shall refrain from making motions on any agendized matter under consideration until the Presiding Officer (i) has recognized and given all April 6, 2026 Special & Regular CC Mtg Page 323 of 502
Procedural Manual – City Council of the City of San Fernando 19 members of the City Council an opportunity to ask questions and offer comment on the matter; and (ii) opens the floor for the making of motions. Once all members of the City Council have had an opportunity to ask questions and/or comment on a matter, the Presiding Officer will ask Councilmembers if they have any additional questions and/or comments. If there are no additional questions or comments the Presiding Officer will then open the floor for the making of motions.

6.3 MAKING OF MOTIONS.

All motions shall require a second in order to be voted upon. Before a motion is seconded, the Presiding Officer may recognize Councilmembers who wish to make points of order, privilege or inquiry. When a motion is made and seconded, the Presiding Officer will state (i.e., recite the motion under consideration) before deliberation on the motion or voting.

6.4 WITHDRAWAL OF MOTIONS
A Councilmember may withdraw his/her motion at any time prior to a vote on the motion, without the concurrence of the Councilmember who seconded the motion. If the motion is withdrawn it is deemed removed from consideration and will not be voted on.

6.5 DIVISION OF MOTION
If a motion contains two or more divisible propositions, the Presiding Officer may, and upon request of a Councilmember shall (unless appealed by another Councilmember), divide the same into two separate motions.

6.6 PRECEDENCE OF MOTIONS
When a main motion is before the City Council, no other main motion shall be entertained except the following:
a. Adjourn
b. Fix Hour of Adjournment
c. Table
d. Previous Question
e. Amend
f. Postpone

6.7 MOTION TO ADJOURN (NOT DEBATABLE)
A motion to adjourn shall be in order at any time except as follows:
a. When repeated without intervening business or discussion, b. When made as an interruption of a Councilmember while speaking, c. When the previous question has been ordered, or
April 6, 2026 Special & Regular CC Mtg Page 324 of 502
Procedural Manual – City Council of the City of San Fernando 20 d. While a vote is being taken.

A motion to adjourn “to another time” (i.e., to an adjourned meeting) shall be undebatable and unamendable, except as to the time set. (Robert’s Rules of Order)

6.8 MOTION TO FIX HOUR OF ADJOURNMENT
A motion to specify a definite hour to which the subject meeting shall be adjourned is undebatable and unamendable, except as to the time set. (Robert’s Rules of Order)

6.9 MOTION TO TABLE
A motion to table shall be used to temporarily bypass the subject and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be “taken from the table” at any time prior to the end of the next meeting. (Robert’s Rules of Order)

6.10 MOTION TO CALL FOR THE PREVIOUS QUESTION
Such a motion shall be used to close debate on the main motion and shall be undebatable. If the motion fails, debate shall be reopened if the motion passes, a vote shall be taken on the main motion. (Robert’s Rules of Order)

6.11 MOTION TO AMEND
A motion to amend shall be debatable only as to the amendment. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject shall be acceptable and voted first, then the main motion as amended. (Robert’s Rules of Order)

6.12 MOTION TO CONTINUE
Motions to continue to a definite time shall be amendable and debatable as to suitability of postponement and time set for postponement. (Robert’s Rules of Order)

6.13 GENERAL CONSENT
Unless otherwise required as noted in Section 7.2, the City Council may by general, unanimous or silent consent do business with less regard for formal motions.

Where there appears to be no objection, the formality of voting can be avoided by the Presiding Officer asking if there is any objection by any Councilmember to the proposed action, and, if there is none, the Presiding Officer shall announce the result. The action thus taken is by general consent of the City Council.

April 6, 2026 Special & Regular CC Mtg Page 325 of 502
Procedural Manual – City Council of the City of San Fernando 21

7. VOTING

7.1 VOTING PROCEDURE
Motions shall be adopted by voice vote, roll call vote or by the general consent/“no objection” method, as described in Section 6.11. The results of the vote shall be entered in full in the minutes.

The order of a roll call vote shall be designated by the City Clerk, with the Mayor voting last.

Except as otherwise provided herein, the “no objection” method for expediting lengthy agendas may be used unless any Councilmember requests a voice or roll call vote. The approval of the motion in the minutes shall be reflected as a “no objection” vote or that the motion “passed unanimously”. (Robert’s Rules of Order)
Roll call votes shall be taken on all ordinances, resolutions, or orders for the payment of money unless the vote is unanimous.

Motions requiring a 4/5ths affirmative vote shall should be announced by City staff prior to City Council consideration of the motion.

7.2 VOTING
Every ordinance, resolution or order for the payment of money requires three affirmative votes (with the exception of urgency ordinances, which require four affirmative votes). Any member may change his vote on any item before the next order of business. The votes shall be lost motions and may be reconsidered. (Robert’s Rules of Order)

7.3 [RESERVED]

7.4 RECONSIDERATION
Any Councilmember who voted with the majority may move a reconsideration of any actio, provided (i) the motion is made at the same meeting as the action to be reconsidered was taken; (ii) it is seconded; and (iii) the action to be reconsidered is one that may be lawfully reconsidered. In addition to the foregoing, where the action to be reconsidered was the main subject of a quasi-judicial proceeding (e.g., a land use appeal or entitlement application etc.), a motion for reconsideration may only be made if the applicant, appellant or other party whose interest was the subject of the proceeding is still present and is given an opportunity to address the City Council on the motion to reconsider and, if the motion to reconsider was successful, any alternative action taken by the City Council.

April 6, 2026 Special & Regular CC Mtg Page 326 of 502
Procedural Manual – City Council of the City of San Fernando 22 The motion for reconsideration may be seconded by any Councilmember. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the City Council.

7.5 RESCISSION
Any Councilmember may make a motion to rescind (i.e., undo) a prior action of the City Council, provided (i) the motion is seconded and (ii) the action to be rescinded is one that may legally be rescinded. Any Councilmember may second the motion to rescind. A motion to rescind:
(a) Does not bring a matter back for further consideration or debate if adopted. It simply nullifies the prior action;
(b) Can be brought at anytime, subject to any legal limitations or restrictions on the ability of the City Council to rescind a prior action; (c) May be made by any Councilmember.

8. RESOLUTIONS

8.1 RESOLUTIONS PREPARED IN ADVANCE
Where a resolution has been prepared in advance, the procedure shall be:
staff/City Council report (if needed), discussion (if needed), motion, second, City Council votes, and results declared. All resolutions shall be read in full, unless the full reading is waived by unanimous consent of the City Council. Items of the Consent Calendar are automatically deemed to have the full reading waived by common consent. (Suggested League of California Cities Procedure)

8.2 RESOLUTIONS NOT PREPARED IN ADVANCE
Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Attorney or City Manager to prepare a resolution for presentation at the next City Council meeting. (Suggested League of California Cities Procedure)

9. ORDINANCES

9.1 ORDINARY APPROVAL OF ORDINANCES.
a. Per Government Code Section 36934:

1. Ordinances require two readings to be adopted/approved: one to introduce the ordinance (first reading) and a second to adopt/approve the ordinance (second reading);
April 6, 2026 Special & Regular CC Mtg Page 327 of 502
Procedural Manual – City Council of the City of San Fernando 23

2. The second reading of an ordinance may not occur within 5 days of the first reading;

3. Second readings may only occur at regular or adjourned regular meetings; and

4. All ordinance must be read in full either at the time of introduction (first reading) or at the time of adoption/approval (second reading), except in either of the following circumstances: (i) when, after reading the title, further reading is waived by regular motion adopted by majority vote; or (ii) if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or approval/adoption.

If the motion to approve an ordinance for first reading was unanimous, the second reading of the ordinance may be agendized under the Consent Calendar. Following the second reading approval of an ordinary ordinance, the City Clerk shall comply with all notice and publication requirements called for under the Government Code or any other statutes governing the subject matter of the ordinance. Per Government Code Section 36937, ordinary ordinances become effective 30 days from the date the ordinance was approved/adopted for second reading. b. Per Government Code Section 36936 all ordinances require a recorded majority vote of the total membership of the City Council irrespective of the number of City Councilmembers’s present (i.e., a minimum of 3 votes in favor of the ordinance are needed).
c. When applicable law requires the conduct of a public hearing as part of the approval process for an ordinance, the City Council shall conduct a public hearing and comply with all other noticing and publication requirements required by law.

9.2 URGENCY ORDINANCES; INTERIM ORDINANCES.
a. Ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code Section 36937(b); and interim ordinances within the meaning of Government Code Section 65858, including extensions of the same take effect immediately without the need for a second reading or a 30-day waiting period before becoming effective. The City shall comply with all noticing, publication, public hearing and finding requirements for all such ordinances.

10. [RESERVED]
.

April 6, 2026 Special & Regular CC Mtg Page 328 of 502
Procedural Manual – City Council of the City of San Fernando 24

11. REORGANIZATION

11.1 SELECTION OF MAYOR AND Vice-Mayor
Annually, the City Council shall undertake a reorganization to choose one of its members to serve as Mayor and another to serve Vice-Mayor/Mayor Pro Tempore. The dates for undertaking the annual reorganization shall be as follows:
(a) In even numbered years, the City Council, as mandated by Government Code Section 36801, shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Sections 10262 and 10263 of the Elections Code and, following the declaration of the election results and the installation of elected officials, choose one of its number as mayor, and one of its number as mayor pro tempore.
(b) In odd numbered years, the City Council shall meet at the first regular meeting date falling on or immediately following the one-year anniversary of the date of the prior year reorganization.

Nothing herein shall be deemed or construed to prohibit any person from serving any number of consecutive terms as Mayor or Vice-Mayor mayor pro tempore.

The following procedure shall be used:

Election of Mayor:
a. City Clerk opens the nominations for the position of Mayor b. Nomination(s) is/are made for Mayor, and seconded
c. Hearing no objections, motion to close nominations
d. City Clerk conducts a roll call vote and each Councilmember announces their his/her vote selection for Mayor from among the nominees. e. The first nominee to receive at least 3 votes shall be the City Council appointee for Mayor. If no nominee receives 3 votes during the first round of voting, nominees receiving 1 vote or less will be removed from further consideration and successive rounds of voting from the remaining nominees will be conducted in the same manner until there is a nominee receiving at least 3 votes.
f. If after 5 rounds of voting no nominee succeeds in obtaining 3 or more votes, the City Council by majority vote may agree on some alternative means of selecting the Mayor from among the remaining nominees, including methods of chance, drawing names, removing one or more Councilmembers from consideration, and/or vacating the current seat.
g.

Election of Vice-Mayor: (City Clerk to follow steps a-e above) April 6, 2026 Special & Regular CC Mtg Page 329 of 502
Procedural Manual – City Council of the City of San Fernando 25

11.2 SELECTION OF CITY COUNCIL LIAISONS AND DELEGATES
After the procedure prescribed in Section 11.1 has been completed, the Mayor, with the consent of a majority of the City Council, may appoint new City Council liaisons/delegates to the various City Committees and Commissions, or as liaison/delegate to any other organization as may be appropriate. Nothing in this Section would prohibit the Mayor, with approval of a majority of the City Council from making changes or other appointments during any other time.

11.3 REORGANIZATION CITY COUNCIL MEETING
The reorganization meeting shall be limited to reorganization-related matters, the consent calendar matters, ordinance that require a second reading of a previously introduced ordinance, any matters the City Council has previously directed to be heard at the reorganization meeting, and any urgent matters identified by City staff that cannot reasonably be postponed to the next City Council meeting.

12. COMMITTEES

12.1 GENERAL
The Mayor may, subject to concurrence of a majority of the City Council: (a) designate standing and ad hoc committees (collectively “Committee”); and (b) make appointments to all committees.

Each standing committee shall consist of two (2) Councilmembers. An ad hoc committee may consist of either one or two Councilmembers.

12.2 PURPOSE
The primary purpose of each Committee is to provide a forum for the thorough vetting of matters within the committee’s subject matter jurisdiction, before they are presented to the City Council. A secondary purpose is to provide guidance to City staff on matters within the committee’s subject matter jurisdiction, enabling staff to obtain interim guidance as they develop and refine matters for presentation to the City Council. The objective is to eliminate, to the extent possible, those situations where the City Council is forced to deal with large and difficult issues at their meetings without any prior formal discussion or analytical input to guide staff’s work product.

Ad hoc committees shall have a clear and definite scope and will be dissolved upon completion of the scope, unless otherwise extended by the City Council with a new scope. Ad hoc committees are less formal than standing committees and are therefore not subject to the requirements of the Ralph M. Brown Act.

April 6, 2026 Special & Regular CC Mtg Page 330 of 502
Procedural Manual – City Council of the City of San Fernando 26

12.3 LIMITATIONS ON AUTHORITY
No committee may approve a contract or expenditure of funds.

No committee may provide any direction to City staff, the City Attorney, or consultants engaged by the City, except that a City Council standing committee may provide such direction at a duly noticed meeting of a standing committee, where such direction concerns a matter that is within the subject matter jurisdiction of the standing committee, such direction does not conflict with the policies or direction established by the City Council, and where such direction will not result in an expenditure of resources in excess of the applicable amounts allocated in the approved annual budget.

12.4 APPLICABLE LAWS AND REGULATIONS
All City Council standing committees shall comply with the requirements of the Ralph M. Brown Act. All City Council standing committees shall comply with the procedures set forth in Sections 1 through 5, inclusive, of this Procedural Manual, to the extent reasonably practicable. In the event of any conflicts between the provisions of Sections 1 through 5 and the provisions of this Section 12, the latter shall control.

12.5 MEETING DATE AND TIME
By agreement of both members, each standing committee shall establish a time and place for regular meetings, as required by the Ralph M. Brown Act. In order to minimize the extra demands on City staff, and to maximize public participation, each standing committee shall, to the maximum extent possible, conduct its business at the regularly scheduled meeting.

12.6 QUORUM
Only one member of a committee must be present in order to establish a quorum.

The scheduling of meetings so as to facilitate the participation of both members of a two-person committee is strongly encouraged.

12.7 STAFFING
The City Manager shall appoint a staff member to be the primary staff liaison for each standing committee. The designated staff liaison shall coordinate all meetings of the standing committee, ensure that each meeting is recorded via audio-tape and cause the recorded audio-tape(s) to be delivered to the City Clerk upon completion of the meeting. The recorded audio-tape(s) shall be retained by the City Clerk for the same period as recorded audiotapes of City Council meetings.

The designated staff liaison shall work with the City Manager to ensure that the appropriate staff member(s) attend the meetings of the standing committee, and that the direction provided by the standing committee is carried out.

April 6, 2026 Special & Regular CC Mtg Page 331 of 502
Procedural Manual – City Council of the City of San Fernando 27

12.8 AGENDAS
The agenda for all regular meetings of a standing committee, with all background staff reports, shall be available to the public at the meeting and 72 hours in advance of the regular meeting (24 hours in advance of a special meeting) at the City Clerk’s office. The Agenda may be amended in accordance with State law, prior to any meeting.

When the City Council desires to have an item placed on an agenda for an upcoming meeting of a standing committee, the City Council shall provide the designated staff liaison with that directive at a meeting of the City Council. At that time, the City Council may also charge the designated staff liaison with the responsibility for conducting preliminary research and collecting/preparing any written materials that may aid the Committee in its discussion of the matter.

12.9 REPORT ON ACTIVITIES OF STANDING COMMITTEES
The agendas for City Council meetings shall include a section entitled Standing Committee Updates. The Committee Chair is responsible for making a brief report on the activities of the committee to the full City Council. If there is nothing to report, then “Nothing to Report” is an acceptable comment.

All written materials presented to a standing committee are public records, and shall be maintained as directed by the City Clerk.

13. PROCEDURE FOR FILLING CITY COUNCIL VACANCIES

13.1 If a vacancy occurs to any City Council seat, the vacancy may be filled by appointment or by special election in compliance with Government Code Section 36512(b). The filling of vacancies by appointment shall be subject to the restrictions of Government Code section 36512(d)(1) which prohibits the filling of a vacancy by appointment if the appointment would result in a majority of the members serving on the City Council being appointees.

13.2 If the City Council elects to fill a vacancy to a City Council seat by appointment, any appointment shall be made in subject to the following procedures:
a. At a regular or special meeting of the City Council, the City Council shall direct the City Clerk to make an application available, at the earliest possible date and time, for individuals interested in being appointed to the vacant City Council seat, and establish a reasonable due date for the applications. b. At a regular or special meeting of the City Council, the City Council will allow all applicants to address the City Council for the purpose of stating their experience and qualifications for being granted the appointment. The City Council shall determine the uniform amount of time candidates will receive to address the City Council.
c. Following the presentations by potential appointees, the City Council will April 6, 2026 Special & Regular CC Mtg Page 332 of 502
Procedural Manual – City Council of the City of San Fernando 28 receive comment from interested members of the public.
d. Following public comment, the City Council may commence deliberation on one of the following options:
i. Make an appointment to fill the vacant City Council position and direct the City Clerk to administer the Oath of Office; or ii. Defer making an appointment until Councilmembers have had additional time to consider the applicants, and a further opportunity should they wish to interview the finalists one-on-one. e. As provided under Government Code Section 36512, if the City Council does not fill the vacancy by appointment within 60 days from the date of the vacancy or fails to call an election within 60 days from the date of the vacancy, the vacant seat shall automatically be filled by election as provided under Government Code section 36512 and other applicable laws.

14. PRIORITY GOAL SETTING MEETING

14.1 The City Council shall hold a special study session every year during the budget process to set priorities and goals for the subsequent fiscal year. The purpose of setting goals and priorities is to provide the City Manager with guidance for allocating funds in the City Manager’s Proposed Budget. a. City Council goals articulate city-wide long-term strategic goals and objectives that the organization strives to achieve over the next three to five years. Goals tend to remain relatively stable over time.
b. Priorities are specific short-term items that are reasonably achievable in the upcoming fiscal year. Priorities typically fit within city-wide goals but provide more specific focus for the upcoming fiscal year.

14.2 When setting goals and priorities, City Council shall take into consideration staff resources available to accomplish said goals and priorities. The goals and priorities should be reviewed semi-annually (i.e., twice a year) with the City Manager and updated to reflect goals and priorities that are reasonably attainable given limited staff resources.

15. OFFICIAL LETTERHEAD AND OTHER STATIONERY USE POLICIES

15.1 AUTHORIZED USE OF LETTERHEAD
Official City letterhead or any other official Stationery of the City must be used with care to avoid misunderstandings, including but not limited to, misrepresentations of official City Council-approved policies or actions. When April 6, 2026 Special & Regular CC Mtg Page 333 of 502
Procedural Manual – City Council of the City of San Fernando 29 authorized or otherwise directed by a majority of the City Council at a duly noticed meeting of the City Council, official City letterhead and/or other official Stationery may be used by members of the City Council to communicate official City Councilapproved action or policy. Without the prior approval of the City Council but subject to the restrictions and requirements of this Section below and Section

15.3, an individual Councilmember may use official City letterhead and/or other official Stationary for the following purposes, provided the Councilmember makes clear in the correspondence that he or she is communicating in his or her individual capacity and not on behalf of the City or the City Council as a body: (i) to acknowledge the receipt of communications submitted to the Councilmember by members of the public; (ii) to offer simple congratulations or appreciation to members of the public for their civic involvement or personal achievements which reflect positively on the San Fernando community; (iii) to offer simple condolences and/or best wishes to members of the public who have endured personal hardship or loss; (iv) to respond to inquires by members of the public seeking publicly available and non-privileged information about City programs or services; or (v) to request information from other public agencies or non-City organizations; or (vi) to express personal support for legislation or other public policies or initiatives, provide it is made clear by the Councilmember that the Councilmember is expressing such support in his or her individual capacity and not on behalf of the City Council as a body.

15.2 UNAUTHORIZED USE OF OFFICIAL LETTERHEAD OR OTHER OFFICIAL STATIONERY In addition to any other prohibition set forth under this Chapter, elsewhere in this Manual, under the San Fernando Municipal Code or State law or Federal law, no member of the City Council communicating with any other person or entity through the medium of official City letterhead or other official Stationery of the City, may represent that he or she is communicating or otherwise acting in a representative capacity for the City Council or the City or communicating a position or opinion in the name of the City Council or the City unless the City Council has been expressly authorized to do so by a majority of the City Council at a duly noticed meeting of the City Council. The City Council reserves the right to request that any communications using City letterhead or other City Stationery which are issued in the name of the City Council or the City must be reviewed and vetted by the City Council as a body at a duly noticed meeting of the City Council before the communication is disseminated. Under no circumstances may City letterhead or other official Stationary be used in any manner that (i) would constitute a violation of Government Code Section 8314, Government Code Section 82041.5 or any other applicable statute or regulation governing the use of public resources; or (ii) that discloses confidential or privileged information that a Councilmember has acquired in his or her official capacity as a member of the City Council where such disclosure may only be made with the consent of the City Council acting as a body and such consent has not been formally granted by the City Council acting as body.

April 6, 2026 Special & Regular CC Mtg Page 334 of 502
Procedural Manual – City Council of the City of San Fernando 30

15.3 PREPARATION OF COMMUNICATIONS USING OFFICIAL LETTERHEAD OR OTHER

OFFICIAL STATIONERY
It shall be the official policy of the City to have all City Councilmember communications using official City letterhead or other official Stationery prepared by secretarial staff of the City Manager’s office, with prior verbal or written notice by the requesting Councilmember to the City Manager. City secretarial staff may not commence the drafting of such communications until the City Manager has confirmed either verbally or in writing that the City Manager has been notified of a Councilmember’s request to communicate using official City letterhead or other official Stationery of the City. The City Manager reserves the right to review all such communications before they are disseminated to verify compliance with these policies and the City Manager further reserves the right to seek input and direction from the City Council at a duly noticed meeting of the City Council before authorizing staff to disseminate any such communications. Councilmembers shall not receive personalized official letterhead or Stationery nor shall Councilmembers be entitled to maintain their own stock of letterhead or Stationery or maintain electronic templates of such Stationery. The rights and duties of the City Manager under this Chapter shall be delegated to the person who has been formally designated by the City Manager or a majority of the City Council to act in place of the City Manager during any period time in which the City Manager is on vacation, on extended leave or is otherwise physically unable to discharge his or her duties at the time the request is made.

15.4 COUNTERFEIT LETTERHEAD OR STATIONERY
Except as may otherwise be allowed under City Council Resolution No. 6904 approved May 5, 2003, no member of the City Council may affix the City seal or any other City logo on any personal letterhead, Stationery or any other written document, whether or not such letterhead, Stationery or document is transmitted in paper form or electronically. All such written communications improperly bearing the City seal or any other City logo shall be deemed unauthorized and counterfeit.

15.5 DEFINITIONS
a. “City seal” shall have the same meaning as set
forth under Section 1-13 of the San Fernando
Municipal Code as the same may be amended
from time to time. The City seal as described
under Section 1-13 appears as follows:

April 6, 2026 Special & Regular CC Mtg Page 335 of 502
Procedural Manual – City Council of the City of San Fernando 31 b. “City logo(s)” shall have the same meaning as
set forth under Section 1-13 of the San Fernado
Municipal Code as the same may be amended
from time to time. City logos as described
include the following depictions:
:

16. STATEMENTS OF ECONOMIC INTEREST

16.1 FORM 700 STATEMENT OF ECONOMIC INTERESTS OVERVIEW
One of the main laws designed to prevent self-dealing in governmental decisionmaking is the Political Reform Act of 1974 (the PRA). The PRA is codified under the California Government Code. The PRA requires that most state and local government officials disclose their personal income and assets, as well as disqualify themselves from participating in certain governmental decisions that may impact their personal economic interests. As required under the PRA, local elected officials must annually disclose their economic interests through a form referred to as the Form 700 – Statement of Economic Interests (the Form 700).

The Form 700 is filed annually with the City Clerk. Any member of the public is permitted to inspect and copy a Form 700 during normal business hours.

Members of the City Council and the Planning and Preservation Commission shall be mindful of PRA requirements to complete an annual Form 700 and to complete the same upon assuming and departing from public office also as required under the PRA.

16.2 FILING OF FORM 700
Pursuant to Assembly Bill 1170 signed by the Governor on September 6, 2024, effective January 1, 2025, Statements of Economic Interests (Form 700) filed by a Councilmembers must be filed electronically with the FPPC using the FPPC’s electronic filing system. The FPPC is the filing officer for Councilmembers.

April 6, 2026 Special & Regular CC Mtg Page 336 of 502
Procedural Manual – City Council of the City of San Fernando 32 Councilmembers should consult with the City Clerk and the FPPC regarding applicable filing deadlines. For questions regarding e-filing or login ID and password, Councilmembers may email [email protected]. For specific questions about reporting requirements, Councilmembers should contact the FPPC at [email protected] or 1-866-ASK-FPPC.

SECTION 17. MISCELLANEOUS

17.1 Consultation with City Attorney.

A. Any Councilmember should be able to contact and consult with the City Attorney to discuss any matter within the subject matter jurisdiction of the City, and for general information regarding conflict of interest issues, FPPC filing requirements, ethics-related issues and the like, without such information having to be shared with other Councilmembers, unless the City Attorney is ethically required to disclose such information to the full City Council as a whole pursuant to applicable State Bare Rules or other applicable laws. Councilmembers may also consult with the City Attorney to obtain non-confidential information or clarification on matters of potential interest to the Councilmember without such inquiry or information having to be shared with the full City Council, unless the City Attorney is ethically required to disclose such information to the full City Council. Furthermore, the City Attorney, in his/her discretion and professional judgement, may also share such information with the full City Council if it relates to or otherwise informs (i) a matter that is currently being considered by the City Council or that is agendized for consideration at an upcoming meeting of the City Council; or (ii) a topical and/or hotly contested matter of concern or interest to all Councilmembers or to the larger San Fernando community. The City Attorney shall notify a Councilmember in advance if he/she believes such information should be shared with all members of the City Council. It is also understood that by communicating with individual Councilmembers in such a manner, no attorney-client relationship shall exist, or be created, as between the City Attorney and individual Councilmembers.

17.2. Communications between Councilmembers and Employees A. Purpose: This policy established the procedure for (i) staff contacts initiated by April 6, 2026 Special & Regular CC Mtg Page 337 of 502
Procedural Manual – City Council of the City of San Fernando 33 Councilmembers; and; (ii) councilmember contacts initiated by employees. This policy is intended to establish clear and proper channels of communication between Councilmembers and employees and to promote the efficient use of staff time.

B. Councilmember-Initiated Contacts. Each Councilmember shall comply with the provisions of Section 2-123 (Relations with council) of the San Fernando Municipal Code (hereinafter, "Section 2-123") with respect to interactions between the Councilmember and subordinate employees of the City Manager. Section 2-123 provides in relevant part:

The City Council and its members shall deal with the administrative services of the city only through the city manager, except for the purpose of inquiry, and neither the City Council nor any member of the City Council shall give orders to any subordinates of the city manager. For purposes hereof, "inquiry" means any and all communications short of giving orders, directions, or instructions to any member of the administrative staff. Such staff members shall provide all information reasonably requested by any councilmember. The city manager shall take orders and instructions from the city council only when sitting in a duly convened meeting of the city council and no individual councilmember shall give any orders or instructions to the city manager….” C. Employee-Initiated Contacts. When an employee is required to make contact with a Councilmember in the course of the employee’s performance of his/her official job duties, a Councilmember may participate in such employee-initiated contact, provided the employee was authorized to initiate such contact by his or her department head or the City Manager. All requests by employees other than department heads to speak to a Councilmember regarding City related business shall be submitted to their department head or the City Manager for consideration. The request will include the subject matter and the reason necessitating the contact. Employees are not to contact Councilmembers directly regarding non-City business on City time; failure to comply with this directive may result in disciplinary action. The foregoing does not prevent employees from contacting Councilmembers on purely personal/social matters unrelated to the discharge of the employee’s official duties D. Miscellaneous.

1. Individual Councilmembers shall refrain from initiating communications or other similar contacts with any representative of City collective bargaining units for the purpose of negotiating with such bargaining units on the City’s or City Council’s behalf in outstanding contract negotiations. A Councilmember shall not hold himself or herself out as the City’s designated labor negotiator or as someone speaking on the City Council’s behalf, unless he or she has been appointed to act in such capacity by the City Council.

2. In the event of an unsolicited communication or contact initiated by any representative of a City collective bargaining unit (including any City employee acting in a representative capacity on behalf of his or her bargaining unit) during outstanding contract negotiations, the Councilmember shall refrain from disclosing any privileged or otherwise confidential information or documentation to the bargaining unit representative, including, but not limited to, any April 6, 2026 Special & Regular CC Mtg Page 338 of 502
Procedural Manual – City Council of the City of San Fernando 34 privileged or confidential information obtained in closed session. During such unsolicited communications or contacts, Councilmembers shall refrain from providing any promises or assurances as to the outcome of any negotiations and shall promptly disclose any information or documentation provided to the Councilmember by the bargaining unit representative that is pertinent to the negotiations to the City Manager so that it may be shared with, and vetted by, the full membership of the City Council, the City Manager and the City’s designated labor negotiator(s). Nothing in this paragraph shall be construed to grant permission to an individual Councilmember to disclose any information or documentation that is privileged or otherwise confidential at any other time, including times when the City is not engaged in contract negotiations with any one or more of its collective bargaining units.

April 6, 2026 Special & Regular CC Mtg Page 339 of 502
Current Policy Proposed Updated Policy

PREAMBLE PREAMBLE
Because circumstances may differ from one meeting to the next, these rules are intended as guidelines, and are not inflexible rules. Accordingly, they may be waived at any meeting, by Motion, in accordance with Robert’s Rules of Order.

Because circumstances may differ from one City Council
meeting to the next, these rules are intended as guidelines, and are not inflexible rules. Accordingly, they may be waived at any meeting, by Motion, in accordance with Robert’s Rules of Order. Notwithstanding anything in this manual to the contrary, the failure of the City Council to strictly follow any rule(s) or procedure(s) set forth in this manual shall not operate to invalidate any action taken by the City Council, provided such action is otherwise made in compliance with applicable State or federal law and the San Fernando
Municipal Code. Furthermore, in the event of any conflict or inconsistency between the procedures of this Manual and applicable State or federal law procedures or procedures set forth in the San Fernando Municipal Code, the procedures of the latter shall govern and control.

1.1 REGULAR MEETINGS 1.1 REGULAR MEETINGS
Consistent with Section 2-61 (regular meetings) of the San Fernando Municipal Code, regular meetings of the City
Council of the City of San Fernando are held in the Council Chambers of the City Hall, 117 Macneil Street, San
Fernando, California, on the first and third Mondays of each month at 6:00 p.m. When the day of the regular Council
meeting falls on a legal holiday, the meeting will be held at the same hour on the next succeeding day that is not a
holiday. The foregoing notwithstanding, the City Council will not convene for regular City Council meetings that would otherwise occur on the third Monday in December, unless the City Council, by majority vote of the body, determines in any given year that such meeting should be held. Nothing in this section shall prevent the City Council from calling any special meeting, adjourned special meeting, adjourned
regular meeting or emergency meeting in the month of
December that may be deemed necessary for the conduct
of City business.

As prescribed by Sections 2-61 (regular meetings) and 2-62 (Location) of the San Fernando Municipal Code, regular
meetings of the San Fernando City Council will be held in the San Fernando City Hall – City Council Chambers located at 117 Macneil Street, San Fernando, California, on the first and third Mondays of each month at 6:00 p.m. Whenever a
regular meeting date falls upon the date of a legal holiday, the regular meeting will be held the next business day, unless otherwise ordered by the City Council.
1 of 34
April 6, 2026 Special & Regular CC Mtg
ATTACHMENT "B"

Page 340 of 502 ends

Current Policy Proposed Updated Policy

1.2 ADJOURNED MEETINGS 1.2 ADJOURNED MEETINGS
Any meeting may be adjourned to a time, place and date
certain, but not beyond the next regular meeting.

Any meeting may be adjourned (carried-over) in accordance with Government Code Section 54955. Government Code
Section 54955 provides that when a regular or adjourned regular meeting is so adjourned, the resulting adjourned regular meeting is a regular meeting for all purposes. When an order of adjournment of any meeting fails to state the hour or place at which the adjourned meeting is to be held, it shall be held at the hour and place specified for regular meetings by ordinance.

1.3 SPECIAL MEETINGS 1.3 SPECIAL MEETINGS
Special meetings may be called at any time by the Mayor or three members of the City Council by a written notice as outlined in Section 1.4 below. Only matters contained in the notice may be considered.

Special meetings may be called at any time by the Mayor or three members of the City Council in the manner prescribed by Government Code Section 54956.

1.4 MEETING NOTICES (REGULAR, SPECIAL AND

ADJOURNED)

1.4 MEETING NOTICES (REGULAR, SPECIAL AND

ADJOURNED)
Notices for regular meetings are to be posted with
the regular meeting in the manner prescribed under
Section 2.3 and in accordance with State law. As
prescribed by Government Code Sections 54955 and
54956, notices for special meeting or meetings that
have been adjourned by the City Clerk shall be
delivered to each member of the City Council and to
each local newspaper of general circulation and radio
or television station requesting such notice in writing.

The notice shall be delivered personally via electronic delivery and shall be received at least 24 hours
before the time of the meeting as specified in the
notice. The City Clerk shall also comply with all other noticing and posting requirements set forth under
Government Code Sections 54955 and 54956 as
applicable.

Meeting agendas and related noticing for regular meetings, special meetings, emergency meetings and adjourned
meetings shall be posted, publicized and otherwise
disseminated in the manner prescribed under the Brown Act.

1.5 MEETINGS TO BE PUBLIC 1.5 MEETINGS TO BE PUBLIC
All regular, adjourned, and special meetings of the City Council shall be open to the public; provided, however, the City Council may hold closed sessions for purposes outlined in the following section. (Government Code Section 54953) Except as otherwise permitted under the Brown Act, all
meetings of the City Council shall be open to the public. 2 of 34
April 6, 2026 Special & Regular CC Mtg Page 341 of 502
Current Policy Proposed Updated Policy

1.6 CLOSED SESSION - MATTERS OF DISCUSSION 1.6 CLOSED SESSION - MATTERS OF DISCUSSION The City Council may hold closed sessions, from which the public may be excluded, for consideration of any item for which closed sessions are permitted by State law. The following subjects are typically conducted in closed session:
a.LICENSE/PERMIT DETERMINATION (Government Code Section 54956.7)
b.CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
c.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Government Code Section 54956.9, Subdivision (a) of Section 54956.9) d.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Subdivision (b) of Section 54956.9)
e.LIABILITY CLAIMS (Government Code Section 54956.95)
f.THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957)
g.PUBLIC EMPLOYEE APPOINTMENT (Government Code Sections 54957 and 54957.6)
i.PUBLIC EMPLOYMENT
ii.PUBLIC EMPLOYEE PERFORMANCE EVALUATION
iii.PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
iv.CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6)
h.CASE REVIEW/PLANNING (Government Code Section 54957.8) i.REPORT INVOLVING TRADE SECRET (Sections 1461, 32106, and 32155 of the Health and Safety Code or Sections 37606 and 37624.3 of the Government Code)
j.Any other purpose specifically authorized by law.

The City Council shall publicly report at the public meeting during which the closed session is held any action taken and the roll call vote thereon, unless a late time is permitted for such report. In no case shall the report be delayed later than the next regular meeting of the City Council.

Section 1.5 above notwithstanding, the City Council may meet, deliberate and conduct business in closed session without members of the general public being present to the limited extent authorized under the Brown Act. The City Council shall publicly report out any action taken in closed session as prescribed under Government Code Section 54957.1. The circumstances under which the City Council may meet, deliberate and conduct business in closed session include, but are not limited to, the following examples:
a. LICENSE/PERMIT DETERMINATION (Government Code Section 54956.7)
b. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Government Code Section 54956.9(a))
d. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION (Government Code Section 54956.9(b))
e. LIABILITY CLAIMS (Government Code Section 54956.95)
f. THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957)
g. PUBLIC EMPLOYEE APPOINTMENT; PUBLIC EMPLOYMENT,
PUBLIC EMPLOYEE PERFORMANCE EVALUATION; OR PUBLIC
EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code
Sections 54957)
h. CONFERENCE WITH LABOR NEGOTIATOR (Government Code
Section 54957.6).
i.
ii.
iii.

1.7 CLOSED SESSIONS CONFIDENTIALITY 1.7 CLOSED SESSIONS CONFIDENTIALITY All matters discussed during closed sessions shall be
private and confidential. The disclosure by any person of the topics or details of such matters is prohibited, except by the City Attorney who is designated to make any disclosures required by State law.

Confidential information acquired in closed session must not be disclosed by any person, unless expressly authorized by the City Council acting as body at a meeting of the City Council. (Government Code Section 54963). The holder of the privilege for confidential information is the City Council as a body and only the City Council acting as a body at a meeting of the City Council may waive the privilege. “Confidential information” shall have the same meaning as set for under Government Code Section 54963(b). Remedies for the
disclosure of confidential information include, but are not limited to, injunctive relief to prevent its disclosure; discipline against any employee who releases the information; and, if the person responsible for improperly disclosing the
information is a member of the City Council, referral to the grand jury. (Government Code Section 549639(c))
3 of 34
April 6, 2026 Special & Regular CC Mtg Page 342 of 502
Current Policy Proposed Updated Policy

1.8 QUORUM, VOTE REQUIREMENTS 1.8 QUORUM, VOTE REQUIREMENTS a.Three of the City Council’s five total members shall
constitute a quorum. A quorum of the City Council shall be required for the City Council to conduct a City Council meeting and transact official business.
b.Except as otherwise provided by applicable State or
federal law, if a quorum or more of the City Council’s total membership is present for a vote on an item of business, motions on such items may be approved by a simple
majority of the members present and participating in the vote, excluding those members who have recused
themselves from a vote. Member who abstain on a motion
but who do not recuse themselves shall be counted toward the quorum.
c.Paragraph (b) of this Section notwithstanding, as
required by Government Code Section 36936, resolutions, orders for the payment of money and ordinances shall
require no less than three (3) affirmative votes of the total membership of the City Council in order to be approved. d.Paragraphs (b) and (c) of this Section notwithstanding, as required by State law, urgency ordinances and urgency
interim zoning ordinances within the meaning of
Government Code Sections 36937 and 65858, respectively
shall require a minimum of (4) affirmative votes of the City Council’s total membership to be approved. The City
Council shall comply with all other applicable supermajority approval requirements prescribed by State or federal law for certain ordinances, resolutions or motions.
a.Three of the City Council’s five total members shall
constitute a quorum. A quorum of the City Council shall be required for the City Council to conduct a City Council meeting and transact official business.
b.Except as otherwise provided by applicable State or
federal law, if a quorum or more of the City Council’s total membership is present for a vote on an item of business, motions on such items may be approved by a simple majority of the members present and participating in the vote,
excluding those members who have recused themselves from a vote. Members who abstain on a motion but who do not
recuse themselves shall be counted toward the quorum.
c.Paragraph (b) of this Section notwithstanding, as required by Government Code Section 36936, resolutions, orders for the payment of money and all ordinances require a recorded majority vote of the total membership of the City Council (a minimum of 3 votes) to be approved.
d.Paragraphs (b) and (c) of this Section notwithstanding, the following ordinances may only be approved by four-fifths supermajority vote of the City Council as required by law: (i) ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code Section 36937(b); and (ii) interim ordinances within the meaning of Government Code Section 65858, including
extensions of the same.
e.To the extent any other applicable law requires approval of a City Council action by a specified supermajority vote, any such action of the City Council may only be approved if the 4 of 34
April 6, 2026 Special & Regular CC Mtg Page 343 of 502
Current Policy Proposed Updated Policy

1.9 UNEXCUSED ABSENCES 1.9 UNEXCUSED ABSENCES
a.If a Councilmember, without the prior permission of the City Council, is absent from all regular meetings of the City Council for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant
and shall be filled as any other vacancy, as provided by Government Code Section 36513.
b.If a Councilmember is absent without permission for two (2) consecutive regular meetings, the City Clerk shall use his or her best efforts to send a courtesy e-mail and regular mail notice to the absent Councilmember within fourteen (14) business days of the second missed regular meeting,
notifying him or her of the provisions of this policy and Government Code Section 36513. The delivery of such
notice is purely a courtesy extended to members of the City Council and failure of the City Clerk to deliver or timely deliver such notice shall not operate to prevent the seat of a Councilmember who has been absent without permission
from all regular meetings of the City Council for 60 or more consecutive days from being declared vacant. It is the
personal responsibility of each Councilmember to keep
track of his or her attendances of all meetings of the City Council so to avoid vacating his or her City Council seat. c.If a regular meeting of the City Council is cancelled or is otherwise rescheduled for any reason, the 60 consecutive unexcused absence period shall reset for all members of the City Council.
a. As prescribed by Government Code Section 36513, if a City Council member is absent without permission from all regular city council meetings for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant and shall be filled as any other vacancy. The foregoing notwithstanding, the City Council, in an abundance of
caution, shall first consult with the City Attorney prior to declaring a City Council seat vacant and prior to filling any putative vacancy so that the City Attorney may determine whether circumstances require the City to first initiate quo warranto proceedings through the Office of the California Attorney General or undertake any other procedures that will ensure the right to declare the seat vacant is perfected. b. If a Councilmember is absent without permission for two (2) consecutive regular meetings, the shall use his or her best efforts to send a courtesy e-mail and regular mail notice to the absent Councilmember within fourteen (14) business
days of the second missed regular meeting, notifying him or her of the provisions of this policy and Government Code Section 36513. The delivery of such notice is purely a
courtesy extended to members of the City Council and the failure of the City Clerk to deliver or timely deliver such notice shall not operate to prevent the Councilember’s seat from being declared vacant or to prevent the initiation of quo warranto or other proceedings if the unexcused absence
persists beyond the time allowed under Government Code
Section 36513.It is the personal responsibility of each Councilmember to keep track of his or her attendances of all 5 of 34
April 6, 2026 Special & Regular CC Mtg Page 344 of 502
Current Policy Proposed Updated Policy

2.1 AGENDAS 2.1 AGENDAS
a.If a Councilmember, without the prior permission of the City Council, is absent from all regular meetings of the City Council for 60 days consecutively from the last regular meeting he/she attended, his/her office becomes vacant
and shall be filled as any other vacancy, as provided by Government Code Section 36513.
b.If a Councilmember is absent without permission for two (2) consecutive regular meetings, the City Clerk shall use his or her best efforts to send a courtesy e-mail and regular mail notice to the absent Councilmember within fourteen (14) business days of the second missed regular meeting,
notifying him or her of the provisions of this policy and Government Code Section 36513. The delivery of such
notice is purely a courtesy extended to members of the City Council and failure of the City Clerk to deliver or timely deliver such notice shall not operate to prevent the seat of a Councilmember who has been absent without permission
from all regular meetings of the City Council for 60 or more consecutive days from being declared vacant. It is the
personal responsibility of each Councilmember to keep
track of his or her attendances of all meetings of the City Council so to avoid vacating his or her City Council seat. c.If a regular meeting of the City Council is cancelled or is otherwise rescheduled for any reason, the 60 consecutive unexcused absence period shall reset for all members of the City Council.
a. The order of business of each City Council meeting shall be as contained in the Agenda prepared by the City Manager. The City Council shall follow the order of business as outlined in the prepared Agenda. Items may be taken out of order by the Presiding Officer or by majority consent of the City Council.
b. REGULAR MEETINGS. In the manner prescribed by Government Code Section 54954.2, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s internet website. Such posting shall occur no less than 72 hours prior to the agendized start time of the regular meeting.
c. SPECIAL MEETINGS. In the manner prescribed by Government Code Section 54956, agendas for regular meetings of the City Council shall be posted physically in a location that is freely accessible to members of the public and on the City’s internet website. Such posting shall occur no less than 24 hours prior to the agendized start time of the special meeting. Per Government Code Section 54956, a special meeting may be called by the Mayor or three (3) Councilmembers. No other items other than those appearing on the special meeting agenda may be considered or acted upon by the Cit+B33y Council.
d. ADJOURNED MEETING. For any adjourned meeting, the City Clerk shall post such notices of adjournment as may be required by Government Code Section 54955. Except as otherwise permitted under the Brown Act, the City Clerk shall post agendas for all adjourned meetings in the manner prescribed by the Brown Act. e. EMERGENCY MEETING. The City Council may call emergency meetings as permitted under Government Code Section 54956.5 and in accordance with the procedures set forth under the same. f. AVAILABILITY OF AGENDA MATERIALS. While the City strives to make all non-privileged/non-confidential agenda materials available to the public at the same time the agenda is posted this may not be logistically feasible, practical or required in all circumstances. Nevertheless, non-privileged/non-confidential agenda materials including staff reports shall be made available to the public no later than the time mandated by Government Code Section 54957.5.
e. ADDITIONAL AGENDA NOTICE, DELIVERY AND PUBLICATION
REQUIREMENTS . The City shall comply with all agenda notice, delivery and publication requirements set forth under Government Code Section 54954.1 and 54954.6(b) and 54956.
6 of 34
April 6, 2026 Special & Regular CC Mtg Page 345 of 502
Current Policy Proposed Updated Policy

2.2 AGENDA DEADLINE 2.2 AGENDA DEADLINE
a. A citizen requesting to place an item on a City Council agenda may submit a written request at any time to the City Council (or any Councilmember). The request may also be made during the public comment portion of a City Council meeting. Items raised by the public during public comment, may be referred to staff by the City Council for follow up and possible placement on a future agenda for formal action.

A Councilmember wishing to sponsor a citizen request may place the item on an upcoming agenda under the heading
“Administrative Reports.”
a. If a member of the public wishes to have an item placed on a City Council agenda for discussion and/or action, the request must be made: (i) orally at a meeting of the City Council during the Public Statements portion of the agenda; or (ii) by submitting a written request to a member of the City Council. If the request is made orally during public comment, the presiding officer shall entertain motions to have the item placed on the City Council agenda for discussion and/or action at a future meeting of the City Council or solicit such other direction as the City Council may deem warranted to address or study the issue. If the request is made in writing submitted to any or all members of the City Council, any member of the City Council may elect to sponsor the item as one of his or her items to be placed under the Administrative Reports portion of the agenda, subject all rules and deadlines for the submission of City Council member items prescribed under paragraph (b) of this Section below. The City Council shall be under no obligation to agendize any item requested by a member of the public and no individual Councilmember shall be obligated to place a written request on the agenda as one of his or her items.

2.4 ROLL CALL 2.4 ROLL CALL
A roll call of Councilmembers shall be at the beginning of each City Council meeting by the City Clerk, who shall enter the names of those present in the minutes.

A roll call of Councilmembers shall be conducted at the beginning of each City Council meeting by the City Clerk, who shall enter the names of those present in the minutes.

2.5 APPROVAL OF THE AGENDA 2.5 APPROVAL OF THE AGENDA
The agenda shall include an item entitled “Approval of
Agenda” to occur immediately after “roll call.” During the “Approval of Agenda” portion of the meeting, the City
Council shall determine whether to consider repeat items submitted by Councilmembers pursuant to paragraph b.2.
of Section 2.2. A Councilmember may make a motion to
approve the agenda as presented or make a motion to
approve the agenda with the elimination of the repeat
item(s) tentatively placed on the agenda under the heading “Administrative Report”. If the agenda is approved as
presented, the request to consider a repeat item is deemed approved and discussion and action on that item may occur during City Council items.

The agenda shall include an item entitled “Approval of
Agenda” to occur immediately after “roll call.” The Chair shall entertain motions to either approve the agenda as presented or subject the reordering, continuance or removal of certain agenda items and/or the addition of items not appearing on the agenda provided that such additions shall be subject to the requirements of Government Code Section 54954(b)(2). 7 of 34
April 6, 2026 Special & Regular CC Mtg Page 346 of 502
Current Policy Proposed Updated Policy

2.7 APPROVAL OF MINUTES 2.7 KEEPING AND APPROVAL OF MINUTES Unless the reading of the minutes of the previous Council meeting is requested by a majority of the City Council, such minutes may be approved without reading if the Clerk has previously furnished each Councilmember with a copy
thereof.

The City Clerk shall keep and maintain “action minutes” for all open session City Council proceedings that concisely record the items of business addressed and the City Council vote or other handling of the matter. Reasons for making motions or voting, City Council debate and audience reaction are generally not included in the minutes. Such items may be included if considered to be particularly relevant or otherwise necessary by the City Clerk. Minutes for all public comments will indicate the name of the speaker and a concise summary of his/her comments. As the open session portion of each City Council meeting is recorded via audio or video recording and accessible on the City’s website, the City Clerk shall not be required to keep verbatim minutes of the proceedings.

Unless the reading of the minutes of prior City Council meetings is requested by a majority of the City Council, such minutes may be approved without reading if the Clerk has previously furnished each Councilmember with a copy
thereof. The City Clerk shall have exclusive responsibility for preparation of the minutes and any directions for changes to conform with fact shall be made by action of the City Council.

The Presiding Officer shall entertain motions to approve the minutes. Consistent with Section 41 of Robert’s Rules of Order, a Councilmember’s absence from a meeting for which minutes are being approved does not prevent the member
from participating in their approval.

2.8 PUBLIC HEARINGS 2.8 PUBLIC HEARINGS
The following procedure for conducting public hearings
should be followed:
a.The Presiding Officer shall introduce the public hearing matter by title and open the public hearing.
b.At the direction of the City Manager, the appropriate staff member presents the staff report and recommendations.

The City Council may pose questions to City staff.
c.If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City
Council shall be afforded the opportunity address the City Council on the matter and receive questions from the City Council before proceedings are opened up for public
comment.
d.The Presiding Officer shall open the public comment and testimony portion of the public hearing.
e.Councilmember should refrain from interrupting or
posing questions to members of the public during their
allotted time to speak, however the Presiding Officer may interject if the person speaking becomes disruptive to the proceedings or otherwise fails to comply with meeting
decorum rules or if the person speaking is discussing issues unrelated to the business at hand. Councilmembers may
also interject with motions to raise points of privilege (e.g., to advise that the Councilmember cannot hear the speaker or that there is some other condition of the proceedings that is disruptive or distracting).
f.After all members of the public have been given an
opportunity to comment on the public hearing matter, the When a particular matter before the City Council legally requires the conduct of a public hearing, the City Council shall conduct such meeting in the manner prescribed by law and subject to whatever prior noticing may be required by law. Except as otherwise prescribed by applicable law for the conduct of a public hearing the following procedures for conducting public hearings should also be followed:
a.The Presiding Officer shall introduce the public hearing matter by title and open the public hearing.
b.At the direction of the City Manager, the appropriate staff member presents the staff report and recommendations. The City Council may pose questions to City staff.
c.If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity to address the City Council on the matter and receive questions from the City Council before proceedings are opened up for public comment. The applicant/appellant shall remain at the speaker podium until such time as the City Council has no further questions for the applicant/appellant or City staff.
d.The Presiding Officer shall open the public comment/testimony portion of the public hearing.
e.Councilmembers should refrain from interrupting or posing questions to members of the public while they are addressing the City Council from the speaker’s podium. The Presiding Officer may, however, interject if the person speaking becomes disruptive to the proceedings or otherwise fails to comply with meeting decorum rules or if the person speaking is discussing issues unrelated to the business at hand. Councilmembers may also interject with motions to raise points of privilege (e.g., to advise that the Councilmember cannot hear the speaker or that there is some other condition of the proceedings that is disruptive or distracting). f.After all members of the public have been given an opportunity to comment on the public hearing matter, the Presiding Officer will announce the closing of the public comment portion of the public hearing. g.If the public hearing is a quasi judicial proceeding, the applicant or appellant whose matter is before the City Council shall be afforded the opportunity torespond to, and/or rebut, comments made by members of the public and to make any brief closing comments.
h.Councilmembers may also pose additional questions to City staff and/or applicants/appellants before proceeding to step (i) below. i.The City Council shall then deliberate on the matter until such time as the City Council is ready to entertain a motion to close the public hearing and vote on the matter.
j.If the City Council wishes to receive additional information before taking action on the matter, the City Council may move to reopen the public hearing so that the City Council may receive additional information. The City Council may also move to continue the public hearing to an upcoming meeting date so that City staff may gather additional information requested by the City Council or engage with the applicant/appellant on issues raised during the public hearing.
9 of 34
April 6, 2026 Special & Regular CC Mtg Page 348 of 502
Current Policy Proposed Updated Policy

2.9 PUBLIC HEARING ITEMS 2.9 PUBLIC HEARING ITEMS
The following are typical items which require the holding of a public hearing by the City Council prior to formal action:
a.Abandonment of Streets
(Amendments to Fees and Areas of Benefit)
b.Amendments to the Zoning and Ordinances which are
Site Specific
c.Budget Adoption
d.Conditional Use Permit Appeals
e.Franchises, Granting of
f.General Plan Amendments
g.Grant/Fund Applications When Federal/State Regulations so Mandate
h.Housing and Community Development Act Funds
i.Moratorium Extensions
j.Thoroughfare Improvements
k.Underground Utility Districts, Establishment of
I.Vehicle Code Enforcement on Private Streets
m.Zoning Map Changes
n.Zone Variance Appeals
Other typical items may come before the City Council from time to time, for which State or Federal laws require the holding of a public hearing. In addition, the City Council may call for a public hearing for other items.

When applicable law requires the conduct of a public hearing as part of the City Council’s consideration and approval of a matter, the City Council shall conduct a public hearing and comply with all statutorily prescribed meeting notice and hearing procedures. Such public hearings shall allow for public comment before action may be taken on the matter and such public comment shall be separate from the public comment afforded under the Public Statements portion(s) of the agenda. Written comments submitted before the start of the public hearing shall be distributed to the City Council members. The City Council reserves the right to conduct public hearings on other non-quasi-judicial or non-ministerial matters for which public hearings are not otherwise required provided the conduct of such hearing does not conflict with any other applicable laws or does not constitute a violation of a person's right to due process or equal protection under State or federal law.

2.10 NON AGENDA-ITEMS 2.10 NON AGENDA-ITEMS
No matters other than those appearing on the posted
agenda shall be acted upon by the City Council except in accordance with the procedures set forth in the Ralph M.

Brown Act, codified at Section 54950 et seq. of the
California Government Code. Any request to place a matter of business on a future agenda must be made in accordance with paragraph b of Section 2.2. A proposal to create an Ad Hoc Committee for a matter or topic not directly related to the City Council's consideration and deliberation of an agendized action item must be agendized at a future
meeting date before final action to create the Ad Hoc
committee and to appoint its members can be taken.

No matters other than those appearing on the posted agenda shall be acted upon by the City Council except as permitted under the Brown Act. Any request to place a matter of
business on a future agenda must be made in accordance
with paragraph b of Section 2.2.

A proposal to create an Ad Hoc Committee for a matter or topic not directly related to the City Council's consideration and deliberation of an agendized action item must be
agendized at a future meeting date before final action to create the Ad Hoc committee and to appoint its members can be taken.
10 of 34
April 6, 2026 Special & Regular CC Mtg Page 349 of 502
Current Policy Proposed Updated Policy

2.11 ADJOURNING 2.11 CONCLUDING A MEETING VS ADJOURNING (CARRYINGOVER) A MEETING PURSUANT TO GOVERNMENT CODE SECTION 54955
To allow clarification of the record, a motion to adjourn a meeting to the next regular meeting should specify this. A motion to adjourn to an adjourned meeting shall specify the date, time and place of said adjourned meeting.
a. Closing a Meeting. To close any meeting of the City
Council because all agendized business has been completed or otherwise addressed, the presiding officer shall ask the City Councilmembers present if there is any opposition to adjourning the meeting and if there is no such opposition, the presiding officer shall declare the meeting adjourned thereby closing the meeting. If there is opposition to ending the meeting, the presiding officer shall then move to adjourn (close) the meeting and if there is a second, the City Council shall vote on the motion to adjourn (close) the meeting. b. If the City Council intends to adjourn (i.e., continue or carry-over) a meeting in the manner prescribed by
Government Code Section 54955 to some date other than the next regular meeting date, the presiding officer shall ask the City Council members present if there is any opposition to adjourning the meeting to a specific date, time and location and if there is no such opposition, the presiding officer shall declare the meeting so adjourned and direct the City Clerk to satisfy all noticing requirements prescribed by Government Code Section 54955. If there is opposition to adjourning the meeting as proposed, the presiding officer shall then move to adjourn the meeting and if there is a second, the City Council shall vote on the motion to adjourn as originally proposed by the presiding officer . The presiding officer may also
entertain motions prescribing alternatives.
11 of 34
April 6, 2026 Special & Regular CC Mtg Page 350 of 502
Current Policy Proposed Updated Policy

3.2 CALL TO ORDER 3.2 CALL TO ORDER; LACK OF QUORUM
The meeting of the City Council shall be called to order by the Mayor or if the Mayor is absent, the Vice Mayor. In the absence of both the Mayor and the Vice Mayor, the meeting shall be called to order by the City Clerk, whereupon the City Clerk shall immediately call for the selection of a temporary Presiding Officer. In the absence of a quorum of three (3) Councilmembers, the City Clerk shall call the meeting to order and declare the same adjourned to a stated day and hour.
a. The meeting of the City Council shall be called to order by the Mayor or if the Mayor is absent, the Vice-Mayor. In the absence of both the Mayor and the Vice-Mayor, the meeting shall be called to order by the City Clerk, whereupon the City Clerk shall immediately call for the selection of a temporary Presiding Officer.
b. If, as of the posted start time of a meeting, less than a quorum of the City Council is present, those members
present (or the City Clerk if no members are present) may (i) wait for a reasonable amount of time for a sufficient number of City Council members to arrive; and/or (ii) adjourn the meeting in the manner prescribed under Government Code
Section 54955, including simply adjourning the meeting to the next regular meeting date. If, prior to the start time of a meeting, it is confirmed by the City Clerk that a quorum will not be achieved for the meeting, the City Clerk shall promptly post a notice of adjournment advising that the meeting has been cancelled for lack of a quorum. Such notice may also specify whether the business of the cancelled meeting will simply be carried over to the next regular meeting date or whether such business will be carried over to an adjourned meeting within the meaning of Government Code Section
54955.

3.3 PARTICIPATION OF PRESIDING OFFICER 3.3 PARTICIPATION OF PRESIDING OFFICER The Presiding Officer is primarily responsible for the
conduct of the meeting; however, may move, second
and debate from the Chair, subject only to such
limitations of debate as are imposed on all
Councilmembers, and shall not be deprived of any of
the rights and privileges of a Councilmember by
reason of being the Presiding Officer.

Although the Presiding Officer is primarily responsible for the conduct of the meeting, he/she may move, second and
debate from the Chair, subject only to such limitations of debate as are imposed on all Councilmembers, and shall not be deprived of any of the rights and privileges of a
Councilmember by reason of being the Presiding Officer.

3.4 QUESTION OR MOTION TO BE STATED 3.4 STATEMENT OF MOTION OR QUESTION The Presiding Officer may verbally restate each question immediately prior to calling for the vote. Following the vote, the Presiding Officer (or City Clerk) shall announce whether the question was carried or defeated, and may summarize the action taken by the City Council before proceeding to the next item of business.

The Presiding Officer may verbally restate each motion or question immediately prior to commencing deliberation on the motion/question or calling for the vote on the same to ensure that all voting members understand what is being moved. Following the vote, the Presiding Officer (or City Clerk) shall announce whether the motion passed or failed, and may summarize the action taken by the City Council
before proceeding to the next item of business.
12 of 34
April 6, 2026 Special & Regular CC Mtg Page 351 of 502
Current Policy Proposed Updated Policy

3.5 SIGING OF DOCUMENTS 3.5 SIGING OF DOCUMENTS
The Mayor shall sign ordinances, resolutions and contracts approved by the City Council. In the absence of the Mayor, the Vice Mayor shall sign all such documents as have been adopted and approved by the City Council. In the absence of the Mayor and Vice Mayor, the temporary Presiding
Officer shall sign all such documents.

The Mayor shall sign all ordinances, resolutions and other City Council-approved legal documents that must be signed by a mayor. Except where the authority to execute a contract or other legal instrument has been delegated to the City
Manager or a City Department head by ordinance or other City Council action, the Mayor shall also sign contracts for the City. In the absence of the Mayor, the Vice-Mayor shall sign all such documents as have been adopted and approved by the City Council. In the absence of the Mayor and Vice-Mayor, the temporary Presiding Officer shall sign all such
documents.

3.6 MAINTENANCE OF ORDER 3.6 MAINTENANCE OF ORDER
The Presiding Officer is responsible for the maintenance of order and decorum at all time. No person shall be allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks should be addressed to the Presiding Officer.

The Presiding Officer with the assistance of the sergeant-ofarms is responsible for the maintenance of order and decorum at all times. No person shall be allowed to speak who has not first been recognized by the Presiding Officer. All questions and remarks should be addressed to the Presiding Officer.

3.7 DURATION OF MEETING 3.7 DURATION OF MEETING
If a meeting exceeds four hours, the Presiding Officer may call for a motion to adjourn all remaining items of business to an adjourned meeting, a special meeting or to the next regular meeting. For purposes of this section, the four-hour limit is inclusive of any special meeting, adjourned regular meeting or adjourned special meeting held immediately
before or after a regular meeting
If a meeting exceeds four hours in duration, the Presiding Officer may call for a motion to adjourn all remaining items of business to (i) an adjourned meeting within the meaning of Government Code Section 54955; (ii) a special meeting; or (iii) the next regular meeting. For purposes of this section, the four-hour limit is inclusive of any special meeting, adjourned regular meeting or adjourned special meeting held
immediately before or after a regular meeting
13 of 34
April 6, 2026 Special & Regular CC Mtg Page 352 of 502
Current Policy Proposed Updated Policy

4.2 DECORUM AND ORDER - COUNCILMEMBER 4.2 DECORUM AND ORDER - COUNCILMEMBER Councilmembers shall accord the utmost courtesy to each other, to City employees, and to the general public
appearing before the City Council and shall refrain at all times from derogatory remarks.
b.Every Councilmember desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine discussion to the question under debate.
c.Every Councilmember desiring to question the
administrative staff should address questions to the City Manager or City Attorney who shall be entitled to either answer the inquiry directly or to designate some member of the staff for that purpose.
d.A Councilmember, once recognized, shall not be
interrupted while speaking, unless called to order by the Presiding Officer, or a Point of Order is raised by another Councilmember, or the speaker chooses to yield to
questions from another Councilmember.
e.If a Councilmember is called to order while speaking, he/she shall cease speaking immediately until the question of order is determined; and if ruled out of order shall remain silent or shall alter his remarks so as to comply with rules of the City Council.
f.Any Councilmember may move to require the Presiding
Officer to enforce the rules. A majority of the City Council shall require enforcement of the rules if the Presiding Officer has refused.
a.Councilmembers shall accord the utmost courtesy to each other, to City employees, and to the general public appearing before the City Council and shall refrain at all times from derogatory remarks.
b.Every Councilmember desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine discussion to the question under debate.
c.Every Councilmember who has been recognized to speak
by the Presiding Officer and who wishes to pose a question to the administrative staff should address questions through the City Manager or City Attorney who shall be entitled to either answer the inquiry directly or to designate some member of the staff for that purpose.
d.A Councilmember, once recognized, shall not be
interrupted while speaking, unless called to order by the Presiding Officer, or a Point of Order is raised by another Councilmember, or the speaker chooses to yield to questions from another Councilmember.
e.If a Councilmember is called to order while speaking, he/she shall cease speaking immediately until the question of order is determined; and if ruled out of order shall remain silent or shall alter his remarks so as to comply with rules of the City Council.
f.Any Councilmember may move to require the Presiding
Officer to enforce the rules. A majority of the City Council shall require enforcement of the rules if the Presiding Officer has refused.
14 of 34
April 6, 2026 Special & Regular CC Mtg Page 353 of 502
Current Policy Proposed Updated Policy

4.4 DECORUM AND ORDER - PUBLIC 4.4 DECORUM AND ORDER - PUBLIC The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly
environment. Public members attending City Council
meetings shall observe the same rules of order and
decorum applicable to the City Council. Any person making impertinent derogatory or slanderous remarks or who
becomes boisterous while addressing the City Council or while attending the City Council meeting may be removed from the room if the Presiding Officer so directs the sergeantat-arms and such person may be barred from further audience before the City Council.

Unrecognized remarks from the audience, clapping,
stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner shall not be permitted by the Presiding Officer, who may direct the sergeant at-arms to remove such offenders from the room if they do not cease upon request by the
Presiding Officer. Aggravated cases shall be prosecuted by appropriate complaint signed by the Presiding Officer.

The City Council, elected by the public, must be free to discuss and address issues confronting the City in an orderly environment. Although Government Code Section
54954.3(c), prohibits the City Council from prohibiting public criticism of the policies, procedures, programs or services of the City, or of the acts or omissions of the City Council, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings,
including, but not limited to, conduct that (i) prevents other members of the public or the City Council from being heard when it is their turn to speak; (ii) prevents members of the audience from hearing or seeing the proceedings; and/or (iii) speaking off topic or speaking beyond the allotted speaking time limit. Members of the public may not threaten any
person with physical harm or act in a manner that may
reasonably be interpreted as an imminent threat of physical harm. Unrecognized remarks from the audience, clapping, stamping of feet, whistles, yells and similar demonstrations which do not permit the meeting to proceed in an orderly manner will not be allowed and will be considered out of order.

4.5 ENFORCEMENT OF DECORUM 4.5 ENFORCEMENT OF DECORUM
The Chief of Police shall be ex-officer sergeant-at-arms of the City Council. He/she shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining decorum in the City Council
Chambers. Upon instructions from the Presiding Officer, it shall be the duty of the Chief of Police or his representative to eject any person from the City Council Chambers or place such person under arrest or both. (Robert’s Rules of Order) The Chief of Police shall be ex officio sergeant-at-arms for the City Council, but may delegate such duties to any one or more sworn police officers of the City as needed. The sergeant-atarms and those delegated sergeant-at-arms responsibilities shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining decorum in the City Council Chambers. Per Government Code Section
54957.95, the Presiding Officer may order the sergeant-ofarms to remove any person who persists with disruptive behavior following an initial warning and may also order the sergeant-of-arms to immediately remove anyone, without
warning, who engages in behavior that constitutes a true threat of force within the meaning of Government Code
Section 54957.95.
15 of 34
April 6, 2026 Special & Regular CC Mtg Page 354 of 502
Current Policy Proposed Updated Policy

4.6 PERSONNAL INTEREST 4.6 CONFLICTS OF INTEREST
No Councilmember disqualified from participation under
State law or the City’s Conflict of Interest Code shall remain at the Council dais during the debate or vote on any such matter. The Councilmember shall publicly state the grounds for disqualification on the record and upon acceptance by the Presiding Officer shall leave the Council dais during the debate or vote on the issue.
i. State law prohibits Councilmembers from participating in certain governmental decisions that may come before the City Council when the governmental decision can have a material and
reasonably foreseeable effect (good or bad) on an a financial interest of the Councilmember and the effect is unique from the effect the decision will have on the public generally (California Political Reform Act, Government Code Section 81000 et seq. and See also the Common Law Conflict of Interest Doctrine which can have broader application). In other instances, a Councilmember’s interest in a contract that may come before City decision-makers for approval may prevent City decision makers from approving the contract at all, even if the interested Councilmember agrees to recuse himself/herself from voting on the contract (Government Code Section 1090). State law also prohibits Councilmembers from voting on certain matters before the City Council that affect the interests of campaign contributors (Government Code Section 84308). The preceding summary of laws is not exhaustive and the fact that an applicable law is not expressly referenced in these policies does relieve a Councilmember from complying with such laws.
ii. A conflicted Councilmember is not only prohibited from voting on the matter for which he/she has a conflict, the Councilmember must also refrain from participating in any pre-decisional planning, discussion, deliberation and/or strategizing on the matter with City staff and his/her City Council colleagues and refrain from efforts to influence City Council colleagues and others participating in the decision-making process.
iii. As the analysis of conflicts laws as applied to individual circumstances can be complex, nuanced and often fact-specific, Councilmembers are strongly encouraged to be alert to potential conflicts and consult with the City Attorney, the Fair Political Practices Commission or their own legal counsel whenever there is a concern about a conflict and well in advance of any City Council consideration of the matter. Failure to comply with State laws can expose a Councilmember to significant penalties and other legal liabilities, including criminal liability.
iv. If a Councilmember has a disqualifying conflict of interest, he/she must recuse himself/herself from participating in the matter. In the context of a City Council meeting this means that the Councilmember must state the nature of the conflict on the records and step down from the dais, except in the case of matters to be approved on the Consent agenda. It is also noted that abstention from a matter is not the same as recusal because in abstaining the Councilmember remains on the dais, is counted toward the quorum and is therefore deemed to be participating in the making of the decision.
16 of 34
April 6, 2026 Special & Regular CC Mtg Page 355 of 502
Current Policy Proposed Updated Policy

4.7 LIMITATION OF DEBATE 4.7 LIMITATIONS OF DEBATE
No Councilmember should be allowed to speak more than
once upon any one subject until every Councilmember
choosing to speak has spoken. Merely asking a question, or making a suggestion, is not considered as speaking.
(Robert’s Rules of Order)
No Councilmember should be allowed to speak more than
once upon any one subject until every Councilmember
choosing to speak has spoken. A Councilmember who does
not have the floor may interject and address the Presiding Officer with the following: (a) Questions of Privilege (e.g., audience members cannot hear, issue with conditions in the chambers or member needs to excuse himself/herself); (b) Points of Information (e.g., to get simple brief clarification on procedures or simple clarifying information related to the business at hand); or (c) Points of Order (e.g., to enforce rules of decorum or to disagree with Presiding Officer’s application of procedures).

4.8 DISSENTS AND PROTESTS 4.8 DISSENTS AND PROTESTS
Any Councilmember shall have the right to express dissent from, or protest to, any action of the Council and request that the reason be entered into the minutes. (Robert’s Rules of Order)
During that portion of the agenda entitled General City Council/Board Member Comments and Liaison Updates, any
Councilmember shall have the right to express dissent from, or protest to, any action of the City Council and request that the reason be entered into the minutes. Councilmembers
should refrain from voicing their dissent or protest when roll call on the matter is being taken, however, incidental to voting Yes, No or Abstain the Councilmember may preface his/her vote with a very brief, concise and succinct statement of their reasoning.

4.9 PROCEDURES IN ABSENCE OF RULES 4.9 PROCEDURES IN ABSENCE OF RULES In the absence of a rule to govern a point or procedure, Robert’s Rules of Order shall govern. (Suggested League of California Cities Procedure)
Where these policies are silent as to a matter of procedure, the Presiding Officer may refer to Robert’s Rules of Order for guidance in making a ruling, provided that the ruling may be overturned by majority vote of members present. The
foregoing notwithstanding no procedures shall be followed that violate applicable State or federal law.
17 of 34
April 6, 2026 Special & Regular CC Mtg Page 356 of 502
Current Policy Proposed Updated Policy

5.1 MANNER OF ADDRESSING THE CITY COUNCIL 5.1 MANNER OF ADDRESSING THE CITY COUNCIL During the public comment portion of a regular meeting, members of the public may address the City Council on
agenda items before consideration or on any subject matter within the City Council’s jurisdiction.

No member of the public shall enter into any discussion without first being recognized by the Presiding Officer. (Robert’s Rules of Order). All remarks and questions shall be addressed to the Presiding Officer and not to any
individual Councilmember, staff member or other person.

Any member of the public desiring to address the City
Council shall present the City Clerk with a speaker’s card, stating his/her name. For purpose of staff follow up, the speaker may also provide his/her address.

Members of the public that cannot attend the meeting may submit a letter or statement to include in the record, which must be received by the City Clerk’s Office no later than 12:00 pm on the day of the meeting to be provided to City Council and made available for public review. The City Clerk will not read written comments and the member of the
public must be present to address the City Council. Public comment will not be accepted via telephone or video
conference, or other medium of communication.

During a public hearing, all remarks shall be limited to the subject under consideration. For a special meeting,
members of the public may address the City Council
concerning any item listed on the agenda before or during consideration. Unlike regular meetings, the City Council does not have to allow public comment on non-agenda
A. During the public comment portion of a regular meeting, members of the public may address the City Council on agenda items before consideration or on any subject matter within the City Council’s jurisdiction. Members of the public who are physically present must address the City Council from the speaker’s podium and members of the public participating remotely must do so through the two-way remote participation means established by the City. No member of the public may begin speaking without first being recognized by the Presiding Officer or the City Clerk in the case of those participating remotely. All remarks and questions must be addressed to the City Council as a body and not to any individual Councilmember, City employee or member(s) of the audience.Any member of the public who wishes to address the the City Council in person shall present the City Clerk with a speaker’s card, stating his/her name. To facilitate staff follow up, the speaker may also provide his/her address. Members of the public may callin to the telephone number listed on the agenda, using the meeting ID and Passcode. When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled. When it is your turn to speak, you will be identified by announcing the last four digits of your telephone number. To unmute press *6 on your phone and begin your comment.

Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.

D. Remote Participation Disruption Policy: It shall be the policy of the City Council to adopt a procedure to manage disruptions to twoway remote participation tools during Brown Act meetings to comply with SB707. The following procedure shall apply constitute the adopted policy of the City for meetings of all bodies of the City subject to the Brown Act and these instructions shall be included in all posted agendas: Pursuant to Senate Bill 707, each qualified legislative body shall provide two-way remote participation, ensuring public participation, not only in person but also through a two-way phone or video platform that includes but is not limited to Zoom or Microsoft Teams. In the event of a disruption that makes two-way remote participation not possible during a meeting, the legislative body shall recess for no less than one hour to make good 18 of 34
April 6, 2026 Special & Regular CC Mtg Page 357 of 502
Current Policy Proposed Updated Policy
faith efforts to restore service. If service cannot be restored after one hour, the legislative body shall adopt, by roll-call vote, a formal finding affirming that reasonable efforts were taken to resolve the disruption and that resuming the meeting serves the public interest more than further delaying it to find a resolution. To the extent lawfully agendized closed session matters appear on the agenda of the disrupted meeting, the body reserves the right to recess to closed session to address those agendized closed session items during the one-hour recess to mitigate delays in the transaction of business.

E. In lieu of in-person or remote comment, members of the public that may also submit comments in writing to include in the record, which must be received by the City Clerk’s Office no later than 12:00 pm on the day of the meeting to be provided to the City Council and made available for public review. The City Clerk will not read written comments.

F. During a public hearing, all remarks shall be limited to the subject under consideration. For a special meeting, members of the public may only address the City Council concerning items listed on the 19 of 34
April 6, 2026 Special & Regular CC Mtg Page 358 of 502
Current Policy Proposed Updated Policy

5.2 TIME LIMITATION 5.2 TIME LIMITATION AND TRANSLATION Any public member addressing the City Council shall limit his address to three (3) minutes unless further time is granted by the Presiding Officer or majority of the City Council.

The Presiding Officer shall have the discretion but not the obligation to allow members of the public to comment on items appearing on the agenda under Administrative
Reports and Consent Calendar sections of the agenda.

A. Time Limits: Except as otherwise required under Government Code Section 54954.3(b)(2), any member of the public addressing the City Council, whether during the Public Statement portions of the agenda or as part of a separate public hearing, shall limit his/her address to three (3) minutes. The Presiding Officer or majority of the City Counsel reserve the right to shorten speaker time as reasonable and appropriate because of the presence of a large number of people wishing to speak on a matter, the volume of business before the City Council or other similar circumstances.

C. Facilitating Third-Party Translation. As provided under Government Code Section 54953.4(b)(2)(B), the City is under no obligation to provide interpretation of any public meeting. Nevertheless, per Government Code Section 54953.4(b)(2)(A), the City Council shall reasonably assist members of the public who wish to translate a public meeting into any language or wish to receive interpretation provided by another member of the public, so long as the interpretation is not “disrupting” to the meeting, as defined in Government Code Section 54957.95. Per Government Code Section 54957.95(b)(1), “disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following: (i) q failure to comply with reasonable and lawful regulations adopted by a legislative body or any other law; and/or (ii) engaging in behavior that constitutes use of force or a “true threat of force” within the meaning of Government Code Section 54957.95(b)(2). The City Clerk shall publicize instructions on how to request assistance which may include any of the following, as determined by City Council: (1) arranging space for one or more interpreters at the meeting location; (2) allowing extra time during the meeting for interpretation to occur; and (3) ensuring participants may utilize their personal equipment or reasonably access facilities for participants to access commercially available interpretation services. As provided under Government Code Section Government Code Section 54953.4(b)(2)(C), (i) the City Council is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided in the manner described above; and (ii) no action shall be commenced or maintained against the City Council arising from the content or accuracy of any interpretation facilitated, assisted with, or provided in such manner.

D. The Presiding Officer shall have the discretion but not the obligation to allow members of the public to comment on items appearing on the agenda under Administrative Reports and Consent Calendar sections of the agenda.
may only address the City Council concerning items listed on the agenda
20 of 34
April 6, 2026 Special & Regular CC Mtg Page 359 of 502
Current Policy Proposed Updated Policy

6.1 PROCESSING OF MOTIONS 6.1 POLICY OBJECTIVES
When a motion is made and seconded, it may be stated by the Presiding Officer before debate. A motion may be
withdrawn by the mover without the consent of the
Councilmember seconding it.

To ensure orderly, full and fair deliberation on matters for which City Council action is sought, the following rules shall govern the making, discussion and voting on motions during City Council meetings.

6.2 MOTIONS OUT OF ORDER

6.2 OPPORTUNITY TO ASK QUESTIONS AND COMMENT

BEFORE MOTIONS
The Presiding Officer, or a majority of the City Council, may at any time permit a member to introduce an ordinance,
resolution or motion presently on the agenda out of the regular agenda order. (Reference Sections 2.1) (Robert’s Rules of Order)
Councilmembers shall refrain from making motions on any agendized matter under consideration until the Presiding Officer (i) has recognized and given all members of the City Council an opportunity to ask questions and offer comment on the matter; and (ii) opens the floor for the making of motions. Once all members of the City Council have had an opportunity to ask questions and/or comment on a matter, the Presiding Officer will ask Councilmembers if they have any additional questions and/or comments. If there are no additional questions or comments the Presiding Officer will then open the floor for the making of motions.

6.3 DIVISION OF MOTION 6.3 MAKING MOTIONS
If a motion contains two or more divisible propositions, the Presiding Officer may, and upon request of a
Councilmember shall (unless appealed by another
Councilmember), divide the same. (Robert’s Rules of Order) All motions shall require a second in order to be voted upon.

Before a motion is seconded, the Presiding Officer may
recognize Councilmembers who wish to make points of order, privilege or inquiry. When a motion is made and seconded, the Presiding Officer will state (i.e., recite the motion under consideration) before deliberation on the motion or voting.

6.4 PRECEDENCE OF MOTIONS 6.4 WITHDRAWAL OF MOTION
When a motion is before the City Council, no other motion shall be entertained except the following:
a.Adjourn
b.Fix Hour of Adjournment
c.Table
d.Previous Question
e.Amend
f.Postpone
(Robert’s Rules of Order).

A Councilmember may withdraw his/her motion at any time prior to a vote on the motion, without the concurrence of the Councilmember who seconded the motion. If the motion is withdrawn it is deemed removed from consideration and will not be voted on.
21 of 34
April 6, 2026 Special & Regular CC Mtg Page 360 of 502
Current Policy Proposed Updated Policy

6.5 MOTION TO ADJOURN (NOT DEBATABLE) 6.5 DIVISION OF MOTION A motion to adjourn shall be in order at any time except as follows:
a.When repeated without intervening business or
discussion,
b.When made as an interruption of a Councilmember while speaking,
c.When the previous question has been ordered, or
d.While a vote is being taken.

A motion to adjourn “to another time” (i.e., to an adjourned meeting) shall be undebatable and unamendable, except as to the time set. (Robert’s Rules of Order)
If a motion contains two or more divisible propositions, the Presiding Officer, may (unless appealed by another
Councilmember), divide the same into two separate motions.

6.6 MOTION TO FIX HOUR OF ADJOURNMENT 6.6 PRECEDENCE OF MOTIONS A motion to specify a definite hour to which the subject meeting shall be adjourned is undebatable and
unamendable, except as to the time set. (Robert’s Rules of Order)
When a main motion is before the City Council, no other main motion shall be entertained except the following:
a. Adjourn
b. Fix Hour of Adjournment
c. Table
d. Previous Question
e. Amend
f. Postpone

6.7 MOTION TO TABLE 6.7 MOTION TO ADJOURN (NOT DEBATABLE) A motion to table shall be used to temporarily bypass the subject and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be “taken from the table” at any time prior to the end of the next meeting. (Robert’s Rules of Order)
A motion to specify a definite hour to which the subject meeting shall be adjourned is undebatable and
unamendable, except as to the time set. (Robert’s Rules of Order)

6.8 MOTION TO CALL FOR THE PREVIOUS QUESTION 6.8 MOTION TO FIX HOUR OF ADJOURNMENT Such a motion shall be used to close debate on the main motion and shall be undebatable. If the motion fails, debate shall be reopened if the motion passes, a vote shall be taken on the main motion. (Robert’s Rules of Order)
A motion to specify a definite hour to which the subject meeting shall be adjourned is undebatable and
unamendable, except as to the time set. (Robert’s Rules of Order)

6.9 MOTION TO AMEND 6.9 MOTION TO TABLE
A motion to amend shall be debatable only as to the
amendment. An amendment modifying the intention of a
motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject shall be acceptable and voted first, then the main motion as amended. (Robert’s Rules of Order)
A motion to table shall be used to temporarily bypass the subject and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be “taken from the table” at any time prior to the end of the next meeting. (Robert’s Rules of Order
22 of 34
April 6, 2026 Special & Regular CC Mtg Page 361 of 502
Current Policy Proposed Updated Policy

6.10 MOTION TO CONTINUE 6.10 MOTION TO CALL FOR THE PREVIOUS QUESTION Motions to continue to a definite time shall be amendable and debatable as to suitability of postponement and time set for postponement. (Robert’s Rules of Order)
Such a motion shall be used to close debate on the main motion and shall be undebatable. If the motion fails, debate shall be reopened if the motion passes, a vote shall be taken on the main motion. (Robert’s Rules of Order)

6.11 GENERAL CONSENT 6.11 MOTION TO AMEND
Unless otherwise required as noted in Section 7.2, the City Council may by general, unanimous or silent consent do
business with less regard for formal motions. Where there appears to be no objection, the formality of voting can be avoided by the Presiding Officer asking if there is any objection by any Councilmember to the proposed action,
and, if there is none, the Presiding Officer shall announce the result. The action thus taken is by general consent of the City Council. (Robert’s Rules of Order)
A motion to amend shall be debatable only as to the
amendment. An amendment modifying the intention of a
motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject shall be acceptable and voted first, then the main motion as amended. (Robert’s Rules of Order)

6.12 MOTION TO CONTINUE
Motions to continue to a definite time shall be amendable and debatable as to suitability of postponement and time set for postponement. (Robert’s Rules of Order)
23 of 34
April 6, 2026 Special & Regular CC Mtg Page 362 of 502
Current Policy Proposed Updated Policy

7.1 VOTING PROCEDURE 7.1 VOTING PROCEDURE
Motions shall be adopted by voice vote, roll call vote or by the general consent/“no objection” method, as described in Section 6.11. The results of the vote shall be entered in full in the minutes.

The order of a roll call vote shall be designated by the City Clerk, with the Mayor voting last.

Except as otherwise provided herein, the “no objection” method for expediting lengthy agendas may be used unless any Councilmember requests a voice or roll call vote. The approval of the motion in the minutes shall be reflected as a “no objection” vote or that the motion “carried
unanimously”. (Robert’s Rules of Order)
Roll call votes shall be taken on all ordinances, resolutions, or orders for the payment of money unless the vote is
unanimous.

Motions requiring a 4/5ths affirmative vote shall be
announced by City staff prior to City Council consideration of the motion.

Motions shall be adopted by voice vote, roll call vote or by the general consent/“no objection” method, as described in
Section 6.11. The results of the vote shall be entered in full in the minutes.

The order of a roll call vote shall be designated by the City Clerk, with the Mayor voting last.

Motions requiring a 4/5ths affirmative vote shall should be announced by City staff prior to City Council consideration of the motion.

7.2 VOTING 7.2 VOTING
Every ordinance, resolution or order for the payment of money requires three affirmative votes (with the exception of urgency ordinances, which require four affirmative votes).

Any member may change his vote on any item before the
next order of business. The votes shall be lost motions and may be reconsidered. (Robert’s Rules of Order)
Every ordinance, resolution or order for the payment of money requires three affirmative votes (with the exception of urgency ordinances, which require four affirmative votes). Any
member may change his vote on any item before the next
order of business. The votes shall be lost motions and may be reconsidered. (Robert’s Rules of Order)

7.3 FAILURE TO VOTE 7.3 [RESERVED]
Every Councilmember should vote unless disqualified for cause. Abstentions shall not be counted as a vote.
24 of 34
April 6, 2026 Special & Regular CC Mtg Page 363 of 502
Current Policy Proposed Updated Policy

7.4 RECONSIDERATION 7.4 RECONSIDERATION
Any member who voted with the majority may move a
reconsideration of any action at the same meeting. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made
without unanimous consent of the City Council. (Robert’s Rules of Order)
Any Councilmember who voted with the majority may move a reconsideration of any actio, provided (i) the motion is made at the same meeting as the action to be reconsidered was taken; (ii) it is seconded; and (iii) the action to be
reconsidered is one that may be lawfully reconsidered. In addition to the foregoing, where the action to be reconsidered was the main subject of a quasi-judicial proceeding (e.g., a land use appeal or entitlement application etc.), a motion for reconsideration may only be made if the applicant, appellant or other party whose interest was the subject of the
proceeding is still present and is given an opportunity to address the City Council on the motion to reconsider and, if the motion to reconsider was successful, any alternative action taken by the City Council.

The motion for reconsideration may be seconded by any
Councilmember. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the City
Council.

NONE 7.5 RECISSION
Any Councilmember may make a motion to rescind (i.e.,
undo) a prior action of the City Council, provided (i) the motion is seconded and (ii) the action to be rescinded is one that may legally be rescinded. Any Councilmember may
second the motion to rescind. A motion to rescind:
(a) Does not bring a matter back for further consideration or debate if adopted. It simply nullifies the prior action; (b) Can be brought at anytime, subject to any legal limitations or restrictions on the ability of the City Council to rescind a prior action;
(c) May be made by any Councilmember.

8.1 RESOLUTIONS PREPARED IN ADVANCE 8.1 RESOLUTIONS PREPARED IN ADVANCE Where a resolution has been prepared in advance, the
procedure shall be: staff/City Council report (if needed), discussion (if needed), motion, second, City Council votes, and results declared. All resolutions shall be read in full, unless the full reading is waived by unanimous consent of the City Council. Items of the Consent Calendar are
automatically deemed to have the full reading waived by common consent. (Suggested League of California Cities
Procedure)
Where a resolution has been prepared in advance, the
procedure shall be: staff/City Council report (if needed), discussion (if needed), motion, second, City Council votes, and results declared. All resolutions shall be read in full, unless the full reading is waived by unanimous consent of the City Council. Items of the Consent Calendar are
automatically deemed to have the full reading waived by common consent. (Suggested League of California Cities
Procedure)
25 of 34
April 6, 2026 Special & Regular CC Mtg Page 364 of 502
Current Policy Proposed Updated Policy

8.2 RESOLUTIONS NOT PREPARED IN ADVANCE 8.2 RESOLUTIONS NOT PREPARED IN ADVANCE Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Attorney or City Manager to prepare a resolution for presentation at the next City Council meeting. (Suggested League of California Cities Procedure)
Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Attorney or City Manager to prepare a resolution for presentation at the next City Council meeting. (Suggested League of California Cities Procedure)

8.3 URGENCY RESOLUTIONS REMOVED
In matters of urgency, a resolution may be presented
verbally in motion form together with specific instructions for written preparation for later execution. After the
resolution has been verbally stated, the voting procedure for resolutions prepared in advance as stated in Section 8.1 shall be followed. Urgency resolutions shall be avoided except when absolutely necessary and shall be avoided
entirely when resolutions are required by law or in
improvements acts, zoning matters and force account work on public project. (Suggested League of California Cities Procedure)
26 of 34
April 6, 2026 Special & Regular CC Mtg Page 365 of 502
Current Policy Proposed Updated Policy

9.1 INTRODUCTION (FIRST READING) 9.1 ORDINARY APPROVAL OF ORDINANCES At the time of introduction, an ordinance shall be read in full, unless, after reading the title, reading is waived by
unanimous consent of the City Council. The procedure for introduction of an ordinance shall be: reading of the title by the Presiding Officer or City staff member, motion to
introduce first reading, second, discussion (if needed), City Council votes, and results declared. (Suggested League of California Cities Procedure)
a. Per Government Code Section 36934:

1. Ordinances require two readings to be adopted/approved:
one to introduce the ordinance (first reading) and a second to adopt/approve the ordinance (second reading);

2. The second reading of an ordinance may not occur within 5 days of the first reading;

3. Second readings may only occur at regular or adjourned regular meetings; and

4. All ordinance must be read in full either at the time of introduction (first reading) or at the time of adoption/approval (second reading), except in either of the following
circumstances: (i) when, after reading the title, further reading is waived by regular motion adopted by majority vote; or (ii) if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or approval/adoption.

If the motion to approve an ordinance for first reading was unanimous, the second reading of the ordinance may be
agendized under the Consent Calendar. Following the second reading approval of an ordinary ordinance, the City Clerk shall comply with all notice and publication requirements called for under the Government Code or any other statutes
governing the subject matter of the ordinance. Per
Government Code Section 36937, ordinary ordinances
become effective 30 days from the date the ordinance was approved/adopted for second reading.
b. Per Government Code Section 36936 all ordinances
require a recorded majority vote of the total membership of the City Council irrespective of the number of City
Councilmembers’s present (i.e., a minimum of 3 votes in favor of the ordinance are needed).
c. When applicable law requires the conduct of a public hearing as part of the approval process for an ordinance, the City Council shall conduct a public hearing and comply with all other noticing and publication requirements required by law.
27 of 34
April 6, 2026 Special & Regular CC Mtg Page 366 of 502
Current Policy Proposed Updated Policy

9.2 ADOPTION (SECOND READING) 9.2 URGENCY ORDINANCES; INTERIM ORDINANCES With the sole exception of ordinances which take effect immediately (as outlined in the following sections), no ordinance shall be adopted by the City Council on the day of introduction, nor within five days thereafter, nor at any time other than a regular or adjourned meeting.

If the Ordinance was unanimously approved at the time of introduction, adoption (second reading) of the ordinance may be placed on the Consent Calendar with the
recommendation that City Council waive full reading of the ordinance and adopt by title only. If it was not unanimously approved at the time of introduction, the ordinance shall be read in full unless, after reading the title, the full reading is waived by unanimous consent of City Council. Unless
approved on the Consent Calendar, the procedure for
adoption of an ordinance shall be: reading of the title by the Presiding Officer or City staff member, motion to pass, second reading and adoption of ordinance second,
discussion, vote and result declared. (Suggested League of California Cities Procedure)
a. Ordinances for the immediate preservation of the public peace, health or safety within the meaning of Government Code Section 36937(b); and interim ordinances within the meaning of Government Code Section 65858, including
extensions of the same take effect immediately without the need for a second reading or a 30-day waiting period before becoming effective. The City shall comply with all noticing, publication, public hearing and finding requirements for all such ordinances.

9.3 AMENDMENT FOLLOWING INTRODUCTION REMOVED
In the event that an ordinance is altered after its
introduction, a motion for an amended introduction shall be required. The ordinance shall not be considered for adoption until five days thereafter and not at any meeting other than a regular or adjourned meeting. The correction of
typographical or clerical errors shall not constitute making an alteration within the meaning of this Section.

9.4 EFFECTIVE DATE REMOVED
All ordinances, except as listed below, shall become
effective 30 days after adoption, or upon such later date as may be designated in the ordinance. The following
ordinances shall become effective immediately upon
adoption:
a.Urgency Ordinances;
b.Ordinances calling, or otherwise relating to, an election; c.Ordinances relating to street improvement proceedings; d.Ordinances relating to taxes for the usual and current expenses of the City; or
e.Ordinances covered by particular provisions of law
prescribing the manner of their passage and adoption.
28 of 34
April 6, 2026 Special & Regular CC Mtg Page 367 of 502
Current Policy Proposed Updated Policy

9.5 PUBLISHING REMOVED
It shall be the duty of the City Clerk to cause each ordinance to be published within 15 days after adoption with the
names of those Councilmembers voting for and against the ordinance.

9.6 URGENCY ORDINANCES REMOVED
Any ordinance declared by the City Council to be
necessary as an urgency measure for preserving the
public peace, health or safety, and containing a
statement of the reasons for its urgency, may be
introduced and adopted at the same meeting. Such
Ordinance must be passed by a least four affirmative
votes.

10.1 PREPARATION OF MINUTES SECTION RESERVED
It is the City Clerk’s responsibility to maintain the record (minutes) of City Council meetings. Minutes shall be
approved by the City Council, to lend further weight to the accuracy and completeness of the record. The City Clerk shall have exclusive responsibility for preparation of the minutes and any directions for changes to conform with fact shall be made by action of the City Council.

The City Clerk shall keep “Action Minutes” in order to
maintain a full and true record of all proceedings of the City Council. The minutes shall consist of a clear and concise statement of each and every City Council action including the motions made and the vote thereon. Reasons for making motions or voting, City Council debate and audience
reaction are generally not included in the minutes. Such items may be included if considered to be particularly
relevant or otherwise necessary by the City Clerk.

10.2 ABSENCE OF CITY CLERK SECTION RESERVED
If the City Clerk is absent from a City Council meeting, the Deputy City Clerk shall act. If there is none, the Mayor shall appoint one of the Councilmembers as City Clerk Pro Tem. (Government Code Section 36804)
29 of 34
April 6, 2026 Special & Regular CC Mtg Page 368 of 502
Current Policy Proposed Updated Policy

11.1 SELECTION OF MAYOR AND VICE MAYOR 11.1 SELECTION OF MAYOR AND VICE MAYOR Pursuant to Government Code Section 36801 “The City
Council shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Elections Code Sections 10262 and
10263 and, following the declaration of the election results and the installation of elected officials, choose one of its members as Mayor and one of its members as Mayor Pro
Tempore.” The terms of office of the Mayor of the City
Council and Vice Mayor shall be for one year, or until their successors have been chosen. In those years in which a
general municipal election is not held, the City Council shall choose a Mayor of the City Council and Vice Mayor at the first regular meeting in December. Nothing herein shall be deemed or construed to prohibit any person from serving any number of consecutive one-year terms in any office in this City.

The following procedure shall be used:

Election of Mayor:
a. City Clerk opens the nominations for the position of Mayor b. Nomination(s) is/are made for Mayor, and seconded
c. Hearing no objections, motion to close nominations
d. City Clerk conducts a roll call vote and each
Councilmember announces their vote for Mayor until a
Mayor is elected by majority vote
e. City Clerk announces the results
Election of Vice Mayor: (City Clerk to follow steps a-e above) Annually, the City Council shall undertake a reorganization to choose one of its members to serve as Mayor and another to serve Vice-Mayor/Mayor Pro Tempore. The dates for
undertaking the annual reorganization shall be as follows:
(a) In even numbered years, the City Council, as mandated by Government Code Section 36801, shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Sections 10262 and 10263 of the Elections Code and, following the declaration of the election results and the installation of elected officials, choose one of its number as mayor, and one of its number as mayor pro tempore.
(b) In odd numbered years, the City Council shall meet at the first regular meeting date falling on or immediately following the one-year anniversary of the date of the prior year
reorganization.

Nothing herein shall be deemed or construed to prohibit any person from serving any number of consecutive terms as
Mayor or Vice-Mayor mayor pro tempore.

The following procedure shall be used:

Election of Mayor:
a. City Clerk opens the nominations for the position of Mayor b. Nomination(s) is/are made for Mayor, and seconded
c. Hearing no objections, motion to close nominations
d. City Clerk conducts a roll call vote and each
Councilmember announces their his/her vote selection for Mayor from among the nominees.
e. The first nominee to receive at least 3 votes shall be the City Council appointee for Mayor. If no nominee receives 3 votes during the first round of voting, nominees receiving 1 vote or less will be removed from further consideration and successive rounds of voting from the remaining nominees will be conducted in the same manner until there is a nominee receiving at least 3 votes.
f. If after 5 rounds of voting no nominee succeeds in obtaining 3 or more votes, the City Council by majority vote may agree on some alternative means of selecting the Mayor from
among the remaining nominees, including methods of
chance, drawing names, removing one or more
Councilmembers from consideration, and/or vacating the
current seat.
g.

Election of Vice-Mayor: (City Clerk to follow steps a-e above) 30 of 34
April 6, 2026 Special & Regular CC Mtg Page 369 of 502
Current Policy Proposed Updated Policy
NONE 11.3 REORGANIZATION CITY COUNCIL MEETING
The reorganization meeting shall be limited to reorganizationrelated matters, the consent calendar matters, ordinance that require a second reading of a previously introduced ordinance, any matters the City Council has previously
directed to be heard at the reorganization meeting, and any urgent matters identified by City staff that cannot reasonably be postponed to the next City Council meeting.

15.5 DEFINITIONS 15.5 DEFINITIONS
a.“City seal” shall have the same meaning as set forth under Section 1-13 of the San Fernando Municipal Code as the
same may be amended from time to time. The City seal as described under Section 1-13 appears as follows:
b. “City logo(s)” shall mean and include all logos or designs used for purposes of symbolically representing the authority of the City of San Fernando and the capacity of its officers, employees and agents as representatives of the City of San Fernando. City logos include, but are not limited to this image
a. “City seal” shall have the same meaning as set forth under Section 1-13 of the San Fernando Municipal Code as the
same may be amended from time to time. The City seal as described under Section 1-13 appears as follows:
b. "City logo(s)” shall have the same meaning as set forth under Section 1-13 of the San Fernado Municipal Code as the same may be amended from time to time. City logos as
described include the following depictions:

16.1 FORM 700 OVERVIEW 16.1 FORM 700 STATEMENT OF ECONOMIC INTERESTS

OVERVIEW

16.2 TIMELY SUBMISSION OF ANNUAL STATEMENTS OF

ECONOMIC INTEREST

16.2 FILING OF FORM 700
The City Clerk notifies those required to file a Form 700 of the precise filing deadline. Under State law, annual Form 700’s are due by or before April 1st of each year or such other date as the Fair Political Practices Commission may prescribe by regulation for local elected officials. The Form 700 must also be filed within thirty (30) days of assuming or leaving office. Irrespective of notice provided by the City Clerk or any other City official or employee, it is the individual responsibility of each member of each City
Council and each member of the Planning and Preservation Commission to keep themselves aware of filing deadlines and to file a Form 700 by or before the prescribed deadline.

Pursuant to Assembly Bill 1170 signed by the Governor on September 6, 2024, effective January 1, 2025, Statements of Economic Interests (Form 700) filed by a Councilmembers must be filed electronically with the FPPC using the FPPC’s electronic filing system. The FPPC is the filing officer for Councilmembers. Councilmembers should consult with the
City Clerk and the FPPC regarding applicable filing deadlines.

For questions regarding e-filing or login ID and password, Councilmembers may email [email protected]. For
specific questions about reporting requirements,
Councilmembers should contact the FPPC at
[email protected] or 1-866-ASK-FPPC.
31 of 34
April 6, 2026 Special & Regular CC Mtg Page 370 of 502
Current Policy Proposed Updated Policy
NONE SECTION 17. MISCELLANEOUS
NONE 17.1 Consultation with City Attorney.

Councilmembers may also consult with the City Attorney to obtain non-confidential information or clarification on matters of potential interest to the Councilmember without such inquiry or information having to be shared with the full City Council, unless the City Attorney is ethically required to disclose such information to the full City Council.

Furthermore, the City Attorney, in his/her discretion and professional judgement, may also share such information with the full City Council if it relates to or otherwise informs (i) a matter that is currently being considered by the City Council or that is agendized for consideration at an upcoming meeting of the City Council; or (ii) a topical and/or hotly contested matter of concern or interest to all
Councilmembers or to the larger San Fernando community.

The City Attorney shall notify a Councilmember in advance if he/she believes such information should be shared with all members of the City Council. It is also understood that by communicating with individual Councilmembers in such a
manner, no attorney-client relationship shall exist, or be created, as between the City Attorney and individual
Councilmembers.

B. Work to be performed by the City Attorney which is
requested by an individual Councilmember requiring
substantial research or activity (more than five (5) hours) should be assigned based on approval by the City Manager. 32 of 34
April 6, 2026 Special & Regular CC Mtg Page 371 of 502
Current Policy Proposed Updated Policy
NONE 17.2 Communications between Councilmembers and
Employees
A. Purpose: This policy established the procedure for (i) staff contacts initiated by Councilmembers; and; (ii)
councilmember contacts initiated by employees. This policy is intended to establish clear and proper channels of
communication between Councilmembers and employees
and to promote the efficient use of staff time.

B. Councilmember-Initiated Contacts. Each Councilmember shall comply with the provisions of Section 2-123 (Relations with council) of the San Fernando Municipal Code
(hereinafter, "Section 2-123") with respect to interactions between the Councilmember and subordinate employees of
the City Manager. Section 2-123 provides in relevant part:

The city manager shall take orders and instructions from the city council only when sitting in a duly convened meeting of the city council and no individual councilmember shall give any orders or instructions to the city manager….”
C. Employee-Initiated Contacts. When an employee is
required to make contact with a Councilmember in the
course of the employee’s performance of his/her official job duties, a Councilmember may participate in such employeeinitiated contact, provided the employee was authorized to initiate such contact by his or her department head or the City Manager. All requests by employees other than department heads to speak to a Councilmember regarding City related business shall be submitted to their department head or the City Manager for consideration. The request will include the subject matter and the reason necessitating the contact.

Employees are not to contact Councilmembers directly
regarding non-City business on City time; failure to comply with this directive may result in disciplinary action. The foregoing does not prevent employees from contacting
Councilmembers on purely personal/social matters unrelated to the discharge of the employee’s official duties
D. Miscellaneous.
33 of 34
April 6, 2026 Special & Regular CC Mtg Page 372 of 502
Current Policy Proposed Updated Policy

1. Individual Councilmembers shall refrain from initiating communications or other similar contacts with any
representative of City collective bargaining units for the purpose of negotiating with such bargaining units on the City’s or City Council’s behalf in outstanding contract negotiations. A Councilmember shall not hold himself or herself out as the City’s designated labor negotiator or as someone speaking on the City Council’s behalf, unless he or she has been appointed to act in such capacity by the City Council.

2. In the event of an unsolicited communication or contact initiated by any representative of a City collective bargaining unit (including any City employee acting in a representative capacity on behalf of his or her bargaining unit) during outstanding contract negotiations, the Councilmember shall refrain from disclosing any privileged or otherwise
confidential information or documentation to the bargaining unit representative, including, but not limited to, any privileged or confidential information obtained in closed session. During such unsolicited communications or
contacts, Councilmembers shall refrain from providing any promises or assurances as to the outcome of any
negotiations and shall promptly disclose any information or documentation provided to the Councilmember by the
bargaining unit representative that is pertinent to the negotiations to the City Manager so that it may be shared with, and vetted by, the full membership of the City Council, the City Manager and the City’s designated labor
negotiator(s). Nothing in this paragraph shall be construed to grant permission to an individual Councilmember to disclose any information or documentation that is privileged or
otherwise confidential at any other time, including times when the City is not engaged in contract negotiations with any one or more of its collective bargaining units.
34 of 34
April 6, 2026 Special & Regular CC Mtg Page 373 of 502
From: Julia Fritz
To: Julia Fritz
Subject: RE: Redlined Version Proposed Edits - City Council Procedural Manual Date: Thursday, April 2, 2026 10:01:16 AM
Attachments: image001.png
image002.png
image003.png
From: Mary Mendoza <[email protected]>
Sent: Monday, March 30, 2026 4:53 PM
To: Julia Fritz <[email protected]>
Cc: Kanika Kith <[email protected]>; rpadilla <[email protected]>; Crystal Solis <[email protected]>
Subject: Re: Redlined Version Proposed Edits - City Council Procedural Manual Hi Julia,
Here are a few updates/suggestions I have.

I am going on the printed version you gave me .

1.7 CLOSED SESSION REQUIREMENTS
There is currently no reference to the handling of handouts or emails distributed in connection with Closed Session. I believe it would be important to clearly state that such materials are to be returned at the end of Closed Session unless the City Manager or City Attorney expressly indicates otherwise.

It should also be made clear that Closed Session materials are confidential and may not be shared or distributed to anyone, except as authorized or directed by the City Manager, City Attorney, or established Council protocol.

1.8 define Super Majority

5.1.E
I would prefer that written public comments be due by 8:00 a.m. on the day of the meeting instead of 12:00 noon.

While I understand others may feel differently, receiving written public comments at noon does not leave enough time for me to thoughtfully review them before the meeting. By that time, I am already finalizing my notes and preparing for the evening meeting.

For that reason, an earlier deadline would be much more practical and beneficial.

ATTACHMENT "C"
April 6, 2026 Special & Regular CC Mtg Page 374 of 502
Section 17 Miscellaneous
I plan on adding this section. I am still working on some of the wording. You will have it by Wednesday.

E. Councilmembers Safety as it relates to Use of City Hall Mary Mendoza
Safety of City Council Members
Get Outlook for iOS
From: Julia Fritz <[email protected]>
Sent: Wednesday, March 25, 2026 4:08 PM
Cc: Kanika Kith <[email protected]>; rpadilla <[email protected]>; Crystal Solis <[email protected]>
Subject: Redlined Version Proposed Edits - City Council Procedural Manual Good afternoon, Mayor Fajardo and Councilmembers.

Please find attached the most recent redlined version of proposed edits to the City Council Procedural Manual for your review, ahead of consideration at the April 6, 2026 City Council meeting.

Thank you.

Regards,
Julia Fritz, CMC
City Clerk
117 Macneil St | San Fernando, CA 91340
Tel (818) 898-1204 | Fax (818) 361-7631
[email protected] | www.sanfernando.gov
April 6, 2026 Special & Regular CC Mtg Page 375 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 376 of 502
April 6, 2026 Special & Regular CC Mtg Page 377 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 378 of 502

AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1250 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Fabian Valdez, Police Chief

Date: April 6, 2026
Subject: Receive and File Presentation on the San Fernando Police Department’s ThreeYear Organizational Assessment Implementation “Action” Plan RECOMMENDATION:

It is recommended that the City Council:
a. Receive and file a presentation on the San Fernando Police Department’s (SFPD) Three-Year Organizational Assessment Implementation “Action” Plan (Attachment “A”); and b. Provide direction, as necessary.

BACKGROUND:

1. On August 8, 2025, the City contracted Strategic Leadership Consultants (SLC) (Contract No. 2415) to conduct a comprehensive Independent Organizational Assessment of SFPD and provide recommendations.

2. In October 2025, the Independent Organizational Assessment was completed. The assessment examined different facets of the Department. Key areas of the assessment’s focus included:
a. Policy analysis related to force encounters, pursuits, and complaint processes; b. Evaluating the operational effectiveness related to force encounters; c. Assessing vehicle pursuit practices; and
d. Providing best practices in first-line supervision related to force encounters, pursuits, and complaints.

ANALYSIS:

SFPD recently completed a comprehensive Organizational and Policy Assessment evaluating operations, policies, training, technology, and accountability systems. The assessment identified April 6, 2026 Special & Regular CC Mtg Page 379 of 502
Receive and File Presentation on the San Fernando Police Department’s Three-Year Organizational Assessment Implementation “Action” Plan

Page 2 of 5 ends

33 recommendations to improve operational efficiency, strengthen accountability and risk management, modernize technology and infrastructure, enhance transparency and community trust, and support recruitment, retention, and employee development.

In alignment with the City’s commitment to professional policing and responsible governance, a three-phase, three-year Action Plan is proposed for implementation of the recommendations from the Organizational and Policy Assessments. The proposed Action Plan also includes estimated costs to implement the proposed recommendations over multiple fiscal years, from Fiscal Years 2025–2026 to 2027–2028. The timeline will be influenced by City Council funding priorities, the meet-and-confer process, and other unforeseen administrative factors.

Phase I – Foundation (FY 2025–2026).

Phase I focuses on building a strong foundation of standardization, consistency, and accountability. During this phase, the department will take steps to ensure that daily work runs smoothly, predictably, and efficiently. It will create a more consistent approach to how policies, procedures, and daily operations are carried out. Key improvements include better oversight of employee training, standardized review processes for use-of-force incidents and pursuits, and updates to important policies such as Use of Force, Control Devices, Pursuits, and De-escalation to reflect current best practices in the industry.

Operational Initiatives:
• Create a yearly training schedule and tracking system: Plan all required training for officers and staff for the upcoming year and provide a simple dashboard so supervisors can see who has completed training and who still needs it. • Hold a 30-day review after every use-of-force or pursuit incident: Ensure every critical event is reviewed within a month to identify lessons learned and make improvements. • Set up standing review boards: Establish permanent teams to review important incidents, complaints, or trends regularly.
• Use consistent evaluation standards: Apply a standardized framework for evaluating officers’ and professional staff performance to make reviews fair and consistent. • Simplify complaint intake and retain digital records for five years: Make it easy for the public to submit complaints and keep all records and evidence securely for long-term accountability.

Measurable Outcomes:
• 100% POST compliance tracking visibility
• Timely review of all force and pursuit incidents
• Completion of all priority policy updates
• Fully auditable training records
• Supervisor compliance exceeding 90%
April 6, 2026 Special & Regular CC Mtg Page 380 of 502
Receive and File Presentation on the San Fernando Police Department’s Three-Year Organizational Assessment Implementation “Action” Plan

Page 3 of 5 ends

• Public access to complaint information
Staff accountability will be clearly defined across command staff, supervisors, training, investigations, IT, and records personnel to ensure successful implementation. Phase I began on March 26, 2026, with the command staff meeting with the Police Officers’ Association Board to initiate the meet-and-confer process. Initial discussions focused on strengthening day-to-day operations, standardizing policies and procedures, and establishing the leadership and oversight structure needed to support long-term improvement.

Phase II – Integration (FY 2026–2027)
Phase II focuses on bringing all parts of the Police Department together into one coordinated, high-functioning organization. Training, policy, technology, and supervisory practices will be fully integrated to ensure consistent application across all divisions. Data-driven tools, including early intervention systems and audits, will guide decisions, strengthen risk management, and improve transparency.

Operational Initiatives:
• Improve training based on trends: Adjust programs using data and past experiences to address real needs.
• Strengthen accountability with evaluations and audits: Check compliance with policies and hold staff responsible for performance.
• Keep policies current and aligned with field operations: Regularly review and update policies to reflect day-to-day operational needs and realities. • Produce annual performance and transparency reports: Share clear reports on department performance with leadership and the public.
• Plan for long-term technology, facility, and vehicle upgrades: Modernize equipment, systems, and facilities for efficiency.

Measurable Outcomes:
• Reduction in liability and performance issues
• Sustained POST compliance
• Improved evaluation consistency
• Compliance with audit and retention standards
• Increased transparency
• Reduced system downtime
• Alignment of resources with strategic priorities
Staff at all levels will remain accountable for maintaining compliance, accurate documentation, and consistent performance monitoring.

April 6, 2026 Special & Regular CC Mtg Page 381 of 502
Receive and File Presentation on the San Fernando Police Department’s Three-Year Organizational Assessment Implementation “Action” Plan

Page 4 of 5 ends

Phase III – Institutionalization (FY 2027–2028)
Phase III ensures the Department maintains high standards, continually improves its operations, and delivers measurable results. Training, accountability, and risk management practices will be fully part of daily operations. Policies, procedures, and technology will continue to be updated based on real-world performance and trends. Leadership development programs will prepare future supervisors to maintain these high standards.

Operational Initiatives:
• Embed training, accountability, and risk management in daily operations: Make these practices part of every officer’s routine for consistent results. • Update policies and technology based on performance data: Continuously improve using results and trends.
• Develop future leaders: Prepare supervisors to maintain excellence and lead effectively. • Use annual audits and reports to reinforce accountability: Regularly review data to prevent issues, reduce risk, and maintain public trust. • Maintain clear staff accountability: Ensure roles and responsibilities are clearly defined for all personnel.

Measurable Outcomes:
• Sustained reductions in use-of-force complaints
• Consistent POST compliance
• Improved evaluation consistency
• Positive audit trends
• Enhanced transparency
• Alignment of resources with strategic priorities
This three-phase Action Plan provides a roadmap for improving the Police Department. It moves from stabilizing operations, to integrating systems and practices and finally to making high standards part of everyday work. The goal is to strengthen public safety, accountability, and community trust.

The Action Plan focuses on transparency, accountability, and modernization. It makes it easier for the public to see how complaints and critical incidents are handled, which builds confidence in the Police Department’s decisions. At the same time, it improves internal performance by enhancing training, strengthening supervision, and updating outdated systems and practices.

By investing in training, technology, and professional development, the Police Department will reduce risk, follow current legal standards, and adopt recognized best practices. Overall, these efforts will help the Police Department operate more consistently and professionally, maintain April 6, 2026 Special & Regular CC Mtg Page 382 of 502
Receive and File Presentation on the San Fernando Police Department’s Three-Year Organizational Assessment Implementation “Action” Plan

Page 5 of 5 ends

credibility with the community and City leadership, and prepare current and future leaders to handle new challenges effectively.

BUDGET IMPACT:

The majority of initiatives identified in Phase 1 involve planning, coordination, meeting and conferring, and evaluation activities and are expected to have minimal immediate fiscal impact.

Funding requirements related to technology upgrades, support systems, policy implementation, infrastructure, and facility improvements will be further refined and presented to the City Council in future reports as part of implementation oversight and the budget development process, with the City Council establishing the prioritization of funding requests.

CONCLUSION:

Staff recommends that the City Council receive and file the SFPD Organizational Assessment Action Plan and provide policy direction regarding the phased modernization strategy outlined in the attached Action Plan.

ATTACHMENTS:

A. SFPD Organizational Assessment Action Plan
April 6, 2026 Special & Regular CC Mtg Page 383 of 502
San Fernando Police Department Organizational
Assessment – Action Plan

1. Council Policy Direction
City Council has set a clear expectation that the San Fernando Police Department operate with accountability, transparency, consistency, and professionalism, while strengthening public trust and reducing organizational risk.

The Organizational and Policy Assessment conducted by Strategic Leadership Consultants (SLC) identified key areas for improvement in training, policy, supervision, and accountability systems.

This work plan translates those recommendations into a phased, measurable implementation strategy.

Implementation will occur over a three-year period (FY 2025–2026 through FY 2027–2028) and will be guided by Council funding priorities, the meet-and-confer process, and administrative considerations.

2. Implementation Approach
To operationalize Council direction, the Department has developed a three-phase implementation strategy that builds from foundational systems to full organizational integration and long-term sustainability.

This approach ensures reforms are not implemented in isolation, but rather as a coordinated effort across the Department’s in the following areas:
• Policy
• Training
• Supervision
• Technology
• Accountability systems
These efforts will be guided by the following Core Implementation Principles:
• Establish clear governance and accountability at all levels • Align systems to support auditability and data-driven decisions • Standardize practices Department-wide
• Prioritize transparency and defensibility
• Use measurable outcomes to guide performance
ATTACHMENT "A"
April 6, 2026 Special & Regular CC Mtg Page 384 of 502
2 | Page

SAN FERNANDO POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT

ACTION PLAN

3. Program Components (Three-Phase Plan)
Phase I: Foundation (2025-2026) - Establishing Control, Consistency, and Accountability
Policy Goal
Build a stable, transparent, defensible operational foundation What We’re Doing
Phase I focuses on creating the core systems necessary for accountability and consistency across the Department by:
•Establishing centralized training governance and compliance tracking
• Standardizing use-of-force and pursuit review processes • Modernizing and implementing Lexipol policies
• Strengthening supervisory oversight and documentation standards • Centralizing complaint intake and investigation processes • Aligning CAD, Body-Worn Camera (BWC), and records systems • Implementing evidence retention and transparency protocols Key Initiatives
• Publish Annual Integrated Training Plan and Dashboard • Implement 30-day force and pursuit debrief protocol
• Establish Use-of-Force and Pursuit Review Boards
• Deploy Guardian-aligned evaluation standards
• Launch Complaint Review Panel
• Conduct baseline Performance History Audit
• Implement standardized complaint intake across all platforms • Establish five-year digital evidence retention protocols What the Organization Will See
• Consistent training and policy application
• Timely and structured incident reviews
• Reliable and auditable record systems
• Clear supervisory expectations and
accountability
• Transparent and accessible complaint
processes
April 6, 2026 Special & Regular CC Mtg Page 385 of 502
3 | Page

SAN FERNANDO POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT

ACTION PLAN
What the Community Will See
As a result of these foundational initiatives, the community will notice clear improvements in transparency, accountability, and the quality of police services, including:
•Consistent and Professional Police Interactions
Residents will see officers applying policies and training uniformly across all incidents.
•Faster and Structured Review of Critical Incidents
Use-of-force and pursuit incidents will be reviewed promptly, ensuring accountability and learning.
• Transparent Complaint Processes
Community members will have accessible ways to submit concerns, with confidence that complaints are tracked, investigated, and resolved consistently. • Reliable and Accessible Records
Body-worn camera footage, reports, and other records will be properly maintained and available for audits or public requests.
• Clear Accountability and Supervision
Supervisory oversight and standardized procedures will ensure fair, defensible outcomes, and strengthen trust in the
Department.
• Improved Public Confidence and Trust
Visible adherence to policies, timely reviews, and
accessible complaint mechanisms will reinforce
community trust and perception of a
professional, accountable police force.

Staff Accountability
• Chief of Police: Overall ownership and reporting to the City Council. • Operations and Administrative Commanders: Execution of plan assignments and progress reporting to the Chief
• Sergeants: Completion of debriefs and fact-based memorandums. • Administrative Commander: Oversee Investigations and Internal Affairs personnel, manage cases, and, along with the Operations Commander, will ensure adherence to established timelines.
• IT and Records Personnel: Maintain data integration and compliance with retention protocols.
• Supervisors: Ensure accurate complaint intake and proper documentation at the unit level.

April 6, 2026 Special & Regular CC Mtg Page 386 of 502
4 | Page

SAN FERNANDO POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT

ACTION PLAN
Budgetary Impact
No Cost
Phase II – Integration (FY 2026–2027) -
Aligning Systems and Driving
Performance
Policy Goal
Create a unified, data-driven operational model
What We’re Doing
Phase II integrates all systems into a cohesive framework that drives performance and risk management by:
• Fully aligning training, policy, supervision, and technology • Expanding data-driven decision-making tools
• Strengthening early intervention and performance monitoring systems • Ensuring consistency across all divisions
Key Initiatives
• Fully operationalize training and compliance tracking systems • Integrate CAD, BWC, and records systems for audit and review • Expand use of performance audits and early intervention systems • Institutionalize Review Boards and complaint oversight processes • Standardize evaluation and supervisory practices Departmentwide What the Organization Will See
• Unified operational practices across divisions
• Increased consistency in supervision and evaluations
• Improved risk identification and mitigation
• Data-driven performance management
What the Community Will See
As a result of these initiatives, the community will notice more consistent, responsive, and accountable policing across all neighborhoods, including:
• Uniform police practices across the Department
Residents will experience consistent enforcement and service, regardless of location or division.

April 6, 2026 Special & Regular CC Mtg Page 387 of 502
5 | Page

SAN FERNANDO POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT

ACTION PLAN
• Improved oversight and accountability
Incidents and complaints will be evaluated more
systematically, reducing errors and ensuring
fairness.
• Faster, more informed responses
Data-driven tools and early intervention systems
help the Department identify trends, prevent
problems, and respond proactively.
• Increased confidence in complaint resolution
Standardized review boards and supervisory
evaluations make outcomes more predictable and
transparent.
• Better public safety outcomes
Alignment of training, policy, supervision, and technology strengthens decision-making, reducing risk to both officers and the community.
• Visible consistency in officer interactions
Residents will notice officers applying policies and procedures uniformly, building trust and reliability.

Staff Accountability
• Command Staff: Oversee implementation and ensure compliance with all initiatives. • Investigations and Internal Affairs Personnel: Manage cases and ensure adherence to established timelines.
• IT and Records Personnel: Maintain system integration and compliance with retention protocols.
• Supervisors: Ensure accurate complaint intake, proper documentation, and consistent evaluation practices.
• Training Personnel: Execute the Annual Integrated Training Plan and maintain training records.
• All Personnel: Participate in mandatory debriefs, review boards, and scenario-based training to reinforce accountability and operational standards.

Budgetary Impact
Approximately $90,000 for software, hardware, and equipment upgrades April 6, 2026 Special & Regular CC Mtg Page 388 of 502
6 | Page

SAN FERNANDO POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT

ACTION PLAN
Phase III – Institutionalization (FY 2027–2028) - Sustaining Excellence and Continuous Improvement
Policy Goal
Institutionalize accountability, transparency, and performance What We’re Doing
Phase III embeds systems into daily operations and focuses on continuous improvement and long-term sustainability by:
• Using data and trend analysis to refine operations
• Producing annual transparency and performance reports • Maintaining continuous policy and training updates
• Developing leadership and succession planning programs • Implementing long-term technology and infrastructure planning Key Initiatives
• Annual Use-of-Force, Pursuit, and Transparency Reports • Continuous audit and compliance monitoring
• Annual Training Plan updates based on performance data • Leadership development and succession planning programs • Technology and infrastructure replacement planning
What the Community Will See
• Sustained accountability and transparency
• Continuous improvement driven by data
• Strong leadership pipeline
• Reliable systems and reduced operational risk
Staff Accountability
To sustain long-term improvements and ensure operational excellence, accountability should be clearly defined at all levels so that all personnel understand their role in
maintaining accountability, transparency, and continuous improvement across the Department. Key responsibilities are outlined below:

Command Staff
• Oversee the implementation of all initiatives and
ensure strategic alignment with Department goals.
• Review and approve annual transparency and
performance reports.

April 6, 2026 Special & Regular CC Mtg Page 389 of 502
7 | Page

SAN FERNANDO POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT

ACTION PLAN
• Monitor audit and compliance results, and direct corrective actions as needed.

Supervisors
• Ensure teams adhere to updated policies, training standards, and operational procedures.
• Conduct regular performance evaluations and reinforce accountability within their units. • Support leadership development and mentor personnel for succession planning.

Training Personnel
• Maintain and update the Annual Training Plan based on performance data and trends.
• Track completion of all required training and ensure alignment with Department standards.

Investigations and Internal Affairs Staff
• Conduct continuous audits and monitor compliance with policies, complaint processes, and retention protocols.
• Manage timely and thorough review of incidents to maintain transparency and accountability.

IT and Records Staff
• Ensure technology systems, infrastructure, and data management remain reliable, secure, and fully operational.
• Support integration and accessibility of CAD, BWC, and records systems for audits and public reporting.

All Personnel
• Participate in mandatory debriefs,
review boards, audits, and scenariobased training.
• Uphold consistent, professional practices
in daily operations and interactions with
the community.

Budgetary Impact
Approximately $250,000 CAD/RMS systems, technology, and facility improvements.

4. Performance Measures
April 6, 2026 Special & Regular CC Mtg Page 390 of 502
8 | Page

SAN FERNANDO POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT

ACTION PLAN
Across all phases, the Department will track measurable outcomes to ensure accountability and progress.

Key Performance Indicators
• 100% POST training compliance visibility
• 100% review of use-of-force and pursuit incidents within 30 days • 90% supervisor compliance with documentation standards • 100% complaint tracking and logging
• 90% on-time completion of complaint investigations
• 100% compliance with evidence retention
protocols
Long-Term Measures
• Reduction in use-of-force complaints and
liability exposure
• Improved audit results year-over-year
• Increased evaluation consistency across
divisions
• Increased transparency and public
accessibility
• Reduced system failures and improved data
integrity

5. Organizational Impact
This work plan advances the Council’s vision by delivering:
• A more accountable and transparent police department
• Consistent and defensible operational practices
• Improved risk management and reduced liability
• Stronger supervisory oversight and leadership development • Enhanced public trust through transparency and accessibility

6. Accountability & Next Steps
To ensure transparency and sustained progress:
• The Chief of Police will provide an initial progress update to City Council and regular progress updates thereafter
• Command staff will monitor implementation and ensure compliance • Supervisors will enforce documentation, training, and evaluation standards • Annual reports will measure outcomes and guide adjustments April 6, 2026 Special & Regular CC Mtg Page 391 of 502
9 | Page

SAN FERNANDO POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT

ACTION PLAN
• Phase I will be completed
• Tracking and reporting mechanisms will be established April 6, 2026 Special & Regular CC Mtg Page 392 of 502
April 6, 2026 Special & Regular CC Mtg Page 393 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 394 of 502

AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
Julio Salcedo, Director of Recreation and Community Services Date: April 6, 2026
Subject: Discussion and Consideration Regarding the All-Cities Vigil to Honor Lives Lost in Federal Immigration Enforcement Incidents
RECOMMENDATION:

It is recommended that the City Council:
a. Discuss the planning of an All-Cities Vigil to Honor Lives Lost in Federal Immigration Enforcement Incidents;
b. Provide direction on coordinating the City-led Vigil; and c. Adopt Resolution No. 8445 (Attachment “A”) amending the budget for Fiscal Year (FY) 2025-2026 to appropriate funds from the General Fund reserves to coordinate event.

BACKGROUND:

1. On February 2, 2026, the City Council directed staff to search for a community-based agency that would want to take the lead in hosting an All-Cities Candlelight Vigil to honor lives lost in Federal Immigration Enforcement incidents, in collaboration with the City.

2. On February 17, 2026, the City Council directed staff to engage with nonprofit organizations that primarily provide immigration assistance, reach out to additional organizations as identified by Councilmembers for potential collaboration, and return with a proposal and cost estimate for the City to independently host the event as an alternative option.

3. On March 2, 2026, the City Council directed staff to bring back to the April 6, 2026 meeting information to host the Vigil as a City-sponsored event, potentially at a City park without any street closures and a budget resolution to approve a budget not to exceed $6,000, with up to $1,000 available from Mayor Fajardo’s Community Investment Fund, if needed. Additionally, staff was directed to coordinate outreach efforts with Councilmembers Solorio and Lopez, once the event details are finalized.

April 6, 2026 Special & Regular CC Mtg Page 395 of 502
Discussion and Consideration Regarding the All-Cities Vigil to Honor Lives Lost in Federal Immigration Enforcement Incidents

Page 2 of 3 ends

ANALYSIS:

Candlelight vigils provide an opportunity for community members to gather in a peaceful and respectful setting to remember those who have passed, support one another, and promote community unity. In response to the recent loss of lives associated with Federal Immigration Enforcement incidents, the City Council directed staff to coordinate a vigil that provides a safe and supportive environment for the community to honor the individuals impacted.

Staff initially explored partnering with community-based organizations to lead event planning, given their experience in organizing community events and engaging residents in meaningful and respectful gatherings. However, due to existing commitments and current workloads, these organizations were unable to take on a leading role at this time.

Following the City Council’s direction to transition the vigil to a City-led event, staff evaluated various implementation strategies. This process involves gathering data on venue suitability, estimated fiscal impacts, and logistical requirements.

Subsequently, at the City Council meeting on May 2, 2026, Mayor Fajardo recommended combining the vigil with the Pride Flag Ceremony. Therefore, staff is seeking direction from the City Council on the approach to hosting the candlelight vigil. The following options are presented for City Council consideration:

1. Option 1: City-Hosted Vigil at Rudy Ortega Sr. Park: The vigil would be hosted at Rudy Ortega Sr. Park on Thursday, May 28, 2026, from 7:00 p.m. to 9:00 p.m. Battery operated candles would be used in order to reduce fire hazard. The community would gather in the amphitheater and use the Tea House for refreshments. Community based organizations and local clergy will be invited to participate.

Under this option, the vigil would be a stand-alone event. It would not require street closures and would keep the event contained inside of the park. The event would be within the budget recommended by City Council on March 2, 2026 of less than $6,000.

2. Option 2: Combine Vigil with the Pride Flag Ceremony: The vigil would part of the Pride Flag Ceremony on Saturday, June 6, 2026 in front of City Hall, with street closures already in place for the Pride event. This option is the most cost-effective because it uses an event that is already planned and staffed. Since the Pride Flag Ceremony already includes street closures and police presence, combining the vigil avoids the need for additional setup, staffing, or public safety costs. Staff are already scheduled to organize and attend the Pride event, so no additional staffing costs would be needed. The only added expense would be for materials to incorporate the vigil (such as signage, candles, or programs), which is estimated to be under $2,000.

Staff requests City Council direction on which option to pursue. Additionally, during the March 2, 2026 City Council meeting, the City Council recommended appropriating $6,000 in additional April 6, 2026 Special & Regular CC Mtg Page 396 of 502
Discussion and Consideration Regarding the All-Cities Vigil to Honor Lives Lost in Federal Immigration Enforcement Incidents

Page 3 of 3 ends

enhancement funds towards this event. It is recommended that a budget resolution be adopted to formalize this recommendation, contingent upon the option selected.

BUDGET IMPACT:

The proposed budget resolution will appropriate either $6,000 or $2,000, depending on which option is selected, from the General Fund Reserves to the Recreation & Community Services for the All-Cities Vigil to honor lives lost in federal and immigration enforcement incidents.

CONCLUSION:

Staff recommends that the City Council provides staff direction regarding the development of an all-cities vigil to honor lives lost in Federal Immigration Enforcement incidents and adopt a resolution appropriating general funds towards event costs.

ATTACHMENTS:

A. Resolution No. 8445
April 6, 2026 Special & Regular CC Mtg Page 397 of 502

ATTACHMENT A
RESOLUTION NO. 8445

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON JULY 1, 2025, REGARDING AN ALL-CITIES VIGIL TO HONOR

LIVES LOST IN FEDERAL IMMIGRATION ENFORCEMENT INCIDENTS WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the revenues and expenditures of the current City budget; and
WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending July 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on July 1, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The following adjustments are made to the City Budget:

ALL-CITIES VIGIL TO HONOR LIVES LOST IN FEDERAL IMMIGRATION ENFORCEMENT

INCIDENTS
Increase in Overtime & Supply Expenditures $6,000
Account No. 001-424-0000-4105 2,500
Account No. 001-225-0000-4105 1,500
Account No. 001-424-0000-4300 2,000
- OR -
Increase in Supply Expenditures $2,000
Account No. 001-420-0000-4300 2,000

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

April 6, 2026 Special & Regular CC Mtg Page 398 of 502
RES. NO. 8445
2 PASSED, APPROVED, AND ADOPTED THIS 6th day of April 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 399 of 502
RES. NO. 8445
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. ____ which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of April 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _________, 2026.

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 400 of 502
April 6, 2026 Special & Regular CC Mtg Page 401 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 402 of 502

AGENDA REPORT
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Mayor Joel Fajardo and Councilmembers
From: Kanika Kith, City Manager
By: Will Pettener, Assistant to the City Manager
Kenya Marquez, Housing Coordinator
Date: April 6, 2026
Subject: Discussion and Consideration to Approve a Memorandum of Understanding with Ignite the Light of Hope Foundation for Food Distributions RECOMMENDATION:

It is recommended that the City Council:
a. Approve a Memorandum of Understanding (MOU) with Ignite the Light of Hope Foundation (ITLH) (Attachment “A” - Contract No. 2476) to continue food distributions through an amended scope and to provide related fundraising support; and b. Authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement; or
c. Provide staff alternative direction.

BACKGROUND:

1. On July 7, 2025, the City Council approved a partnership with ITLH (Contract No. 2397) for up to $5,000 in funding to support two (2) food distributions in July, enabling food distribution efforts to become one (1) of the foundational elements of the “San Fernando Together” initiative. The City Council also directed staff to seek out opportunities to extend food distribution efforts into August and beyond.

2. On July 28, 2025, Los Angeles County Supervisor Lindsey Horvath awarded ITLH $50,000 in Discretionary Grant Funding to continue food distribution efforts in San Fernando. This effort was completed in conjunction with City staff, who issued a letter of support and coordinated directly with the Supervisor’s Office throughout the grant submission process.

3. On August 4, 2025, the City Council approved Contract No. 2412 with ITLH to provide two (2) food distributions per month and direct-to-home grocery delivery services in the City for a term of six (6) months, expiring on February 4, 2026.

April 6, 2026 Special & Regular CC Mtg Page 403 of 502
Discussion and Consideration to Approve a Memorandum of Understanding with Ignite the Light of Hope Foundation for Food Distributions

Page 2 of 4 ends

4. On November 17, 2025, the City Council approved Contract No. 2412(a) with ITLH, extending the term of the agreement for one (1) year, with an addition to provide fundraising support.

5. On December 1, 2025, staff received an email from ITLH proposing the use of an MOU as a preferred alternative to a Contract Services Agreement. ITLH also communicated that they would like to revise the scope of services to commit to one (1) food distribution per month at a City facility, with a second event held in the City at either a City facility or an alternative location. The proposed change also included the removal of the direct-to-home grocery delivery “Bags of Hope” program from the agreement.

6. On January 20, 2026, the City Council directed staff to engage ITLH regarding the inclusion of the Bags of Hope program, and, if possible, return with options to reintegrate the service within the agreement with the City.

7. On February 2, 2026, the City Council approved a co-sponsorship and use of City seal for food distribution events hosted by ITLH to support food security and community well-being through the San Fernando Together Initiative and continued the consideration of a MOU with ITLH to a later date.

ANALYSIS:

The City recognizes the importance of fostering an inclusive, resilient, and equitable community where all residents, regardless of immigration status or socioeconomic background, have the opportunity to thrive. To support this effort, in July 2025, the City launched San Fernando Together, a citywide emergency relief program designed to assist residents impacted by immigration-related activities, including providing one-time financial grants, food distribution, and connecting households with supportive services. As part of this effort, the City partnered with ITLH to provide food distributions and direct-to-home grocery delivery services to residents.

The City Council had previously approved a Contract Services Agreement with ITLH and later approved an amendment extending the term of the agreement.

ITLH has since requested that the City transition from a Contract Services Agreement to an MOU.

ITLH indicated that the nature of the program is collaborative and community-based, rather than a traditional vendor relationship, and that, in their purview, a MOU more accurately reflects the intended partnership framework.

Follow-up on Bags of Hope Program.

In conjunction with this structural change, ITLH has also proposed an updated scope of work to clarify how food distributions will be delivered within the City. Under the proposed MOU, ITLH will no longer commit to providing the Bags of Hope direct-to-home grocery delivery program.

Staff met multiple times with ITLH staff to discuss the possibility of including the Bags of Hope program in the agreement, but ITLH has ultimately opted not to accept this amendment to the MOU. Instead, ITLH has asked that the Bags of Hope Program not be included in any future April 6, 2026 Special & Regular CC Mtg Page 404 of 502
Discussion and Consideration to Approve a Memorandum of Understanding with Ignite the Light of Hope Foundation for Food Distributions

Page 3 of 4 ends

written agreement with the City to ensure anonymity and protect the safety of participants as much as possible. ITLH indicated that this practice is in response to heightened immigration enforcement and fear that exposing individual records or practices through the City’s reporting requirements could further risk exposure for at-risk community members. The program will continue to operate in the region and support San Fernando residents, but it will be operated fully through ITLH. The City, through the Business and Community Resource Center, may refer community members needing assistance directly to ITLH if this resource is needed.

Updated Scope of Work.

ITLH is committed to providing two (2) food distribution events per month in the City. From these two events, at least one (1) distribution event will be held at a City facility. If only one (1) distribution is scheduled at a City facility during any given month, the second monthly distribution will be held at a time, place, and manner within the City that ensures access for City residents.

The schedule and locations of food distributions at City facilities will be developed in mutual agreement between the City and ITLH.

ITLH will retain full responsibility for program implementation, administration, and oversight of every food distribution event. ITLH will continue to manage food sourcing, volunteer coordination, logistics, and on-site operations, and will remain responsible for securing funding to support program operations. The City will not provide direct financial support for food distribution activities. ITLH is requesting an MOU term of six (6) months.

City Support Role
The City’s role will be limited to providing appropriate support such as issuing letters of support when needed, coordinating logistics for the use of City facilities for ITLH hosted fundraising events, and sharing general program information through City communication channels, such as social media posts, where appropriate and consistent with City policies. City staff will also continue to participate in coordination meetings and briefings to ensure alignment with the San Fernando Together initiative and maintain consistent messaging and collaboration. The intent of this approach is to maintain the service, support ITLH’s operational needs, and ensure that food access remains available for residents, while maintaining fiscal responsibility and avoiding General Fund exposure.

City Resource Commitments
If approved, the City will continue to provide facility space with a facility rental fee waiver which could range in cost from approximately $150 - $1,000 per event, according to the Fiscal Year 2024-2025 Fee Schedule at Las Palmas Park and Recreation Park for up to two (2) food distributions per month, depending on whether a distribution is scheduled at a non-City facility venue any given month. Staff will collaborate with ITLH to support awareness and coordination efforts related to distributions and fundraising initiatives led by the organization, which is anticipated to include approximately 12 hours total of City Manager’s Office staff time per month.

April 6, 2026 Special & Regular CC Mtg Page 405 of 502
Discussion and Consideration to Approve a Memorandum of Understanding with Ignite the Light of Hope Foundation for Food Distributions

Page 4 of 4 ends

Alternative Option.

If the City Council does not approve the MOU to continue food distributions with ITLH, staff will continue supporting community food access by promoting existing food distribution opportunities offered by the City and other local organizations through the Virtual Community Resource Bulletin Board overseen by the Business and Community Resource Center, and through the City’s social media platforms. This ensures residents continue to have access to food resources even without ITLH-led distributions.

Additional Food Assistance Programs.

In addition to ITLH’s food distribution efforts, the City supports food security through:
• Monthly senior food distribution with LA Food Bank (1st Monday at Las Palmas Park) • Daily Elderly Nutrition Program with ONEgeneration (Monday to Friday, 10 a.m. to 12 p.m. at Las Palmas Park)
• Co-Sponsorship of weekly food distributions with Together We Thrive (Wednesdays, 4:30 p.m. to 6:30 p.m. at 1002 Mott Street)
• Citywide food distribution calendar listing daily food distribution events in the community operated through the City or local community-based organizations and ongoing food distribution resources through San Fernando Together’s Virtual Community Resource Board: www.sanfernando.gov/Housing-Social-Services/San-Fernando-Together#bulletin BUDGET IMPACT:

Through approving Contract No. 2476, the City Council will authorize ongoing facility use fee waiver ranging from $150 to $1,000 per event. Ongoing coordination for distributions and related programming will also include approximately 12 hours per month of City Manager’s Office staff time. ITLH will continue to lead food distribution efforts and will utilize County awarded funds for direct food purchasing once available, as well as internal fundraising resources to support program operations.

To further support and expand distribution efforts, the City will provide collaborative fundraising support by assisting with coordination, communication, and letters of support, where appropriate, to strengthen ITLH’s efforts to secure external funding. Any future financial contribution by the City, if proposed, would be brought back to the City Council for consideration and approval.

CONCLUSION:

Staff recommends that City Council approve an MOU with ITLH for food distributions through an amended scope and to provide related fundraising support in the City, or provide alternative direction; and authorize the City Manager, or designee, to make non-substantive changes and execute the Agreement.

ATTACHMENT:

A. Contract No. 2476
April 6, 2026 Special & Regular CC Mtg Page 406 of 502
ATTACHMENT “A”
CONTRACT NO. 2476

MEMORANDUM OF UNDERSTANDING

BETWEEN

CITY OF SAN FERNANDO AND IGNITE THE LIGHT OF HOPE FOUNDATION This Memorandum of Understanding (“MOU”) is entered into this 6th day of April, 2026 (“Effective Date”), by and between the CITY OF SAN FERNANDO (“City”) and IGNITE THE LIGHT OF HOPE FOUNDATION, a Section 501 (c)(3) nonprofit organization. City and Ignite The Light Of Hope Foundation are sometimes individually referred to as “Party” and collectively as “Parties.” WHEREAS, the City is a California municipal corporation organized and existing under the laws of the State of California; and
WHEREAS, the City is dedicated to enhancing resources and supportive services that promote the well-being of residents, in alignment with Strategic Goal I: Focus on Community First; and
WHEREAS, the City will approve the use of the City seal on print material and social media pursuant to City Council Ordinance No. 1724;
WHEREAS, Ignite the Light of Hope Foundation is a nonprofit organization that provides food distribution and related community-based services to support individuals and families experiencing food insecurity; and
WHEREAS, Ignite the Light of Hope Foundation coordinates and operates food distribution events to improve food access and promote community well-being; WHEREAS, the Parties desire to enter into this MOU to establish a partnership to implement food distributions within the City of San Fernando at City facilities and other designated locations in San Fernando.

NOW, THEREFORE, it is mutually understood and agreed by the Parties as follows:

SECTION 1. RECITALS. The foregoing recitals are true and correct and incorporated into and made a part of this MOU.

SECTION 2. TERM. This MOU shall commence on the Effective Date and terminate six (6) months thereafter (“Term”), with an option to extend the term for two (2) additional one (1) year periods, unless terminated earlier. The City Manager, in their reasonable discretion, is authorized to exercise the City’s extension options administratively, pursuant to Section 2.C.

A. Amendments: This MOU may be amended with the approval of both parties, in writing, provided both parties sign the revised agreement. A modification request must be presented, in writing, thirty (30) days prior to effective date.

April 6, 2026 Special & Regular CC Mtg Page 407 of 502
CONTRACT NO. 2476
2 B. Termination: Either party may terminate its participation in this MOU without cause by providing a 30-day written notice by a nationally recognized overnight delivery service with delivery to, personal service at, or mail to, the addresses identified herein. The thirty (30) days will begin on the date of personal service, the date placed with the overnight delivery service or the date of mailing as applicable.

C. Extension: This MOU may be extended by written agreement between both parties, provided such agreement is signed by both parties prior to the termination date and contains the following:
i. A statement of intent to continue the provisions of the MOU; ii. Revised effective and termination dates and
iii. Dated signature of the signatory’s designee
SECTION 3. NO PAYMENT OF OR FUNDING BY CITY FUNDS. Ignite the Light of Hope Foundation recognizes and agrees that City shall have no obligation to provide City funds in support of Ignite the Light of Hope Foundation’s Program or Ignite the Light of Hope Foundation’s use of City facilities or perform any fundraising services or activities on behalf of Ignite the Light of Hope Foundation.

SECTION 4. USE OF CITY FACILITIES. If Ignite the Light of Hope Foundation wishes to make use of City parks, rooms and buildings (“City Facilities”), Ignite the Light of Hope Foundation must first submit a written request for such use to City. City in its sole discretion and subject to availability may grant, conditionally grant or deny any such request. City shall waive facility use fees for Ignite the Light of Hope Foundation’s use of City Facilities for activities and services provided by or through the Program. City reserves the right to designate or redesignate which City Facilities may be used by Ignite the Light of Hope Foundation in the performance of its duties and responsibilities under this MOU. Nothing in this MOU shall be interpreted to grant any license or leasehold interest in the City Facilities to Ignite the Light of Hope Foundation.

SECTION 5. IGNITE THE LIGHT OF HOPE FOUNDATION’S SCOPE OF SERVICES. Ignite the Light of Hope Foundation shall be responsible for Program implementation, administration, and oversight, as further described in the Scope of Services outlined in Exhibit A attached to this MOU and incorporated herein by reference. ITLH shall provide two (2) food distribution events per month within the City of San Fernando, with at least one (1) distribution event held at a City facility approved by the City Manager or designee. If only one (1) distribution is held at a City facility in any given month, the second monthly distribution shall be held at a time and location within the City of San Fernando that ensures reasonable access for City residents.

SECTION 6. INDEMNIFICATION: To the fullest extent permitted by law, Ignite the Light of Hope Foundation agrees to indemnify, defend and hold free and harmless the City and City’s elected or appointed officials, officers, employees, agents and volunteers from, any and all actions, claims, damages to persons or property, penalties, obligations, costs (including reasonable attorneys’ fees) or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization, arising out of, caused by or related to the services provided by Ignite the Light of Hope Foundation under this MOU, as well as the willful misconduct or negligent acts, errors or omissions of Ignite the Light of Hope Foundation, April 6, 2026 Special & Regular CC Mtg Page 408 of 502
CONTRACT NO. 2476
3 its agents, employees, volunteers, or invitees, including each person or entity responsible for the provision of services hereunder. Ignite the Light of Hope Foundation’s duty to indemnify, defend and hold harmless shall not include any claims or liabilities arising from the sole negligence or willful misconduct of the City, or the City’s elected or appointed officials, officers, employees, agents, and volunteers. This provision shall survive the expiration or termination of this MOU.

SECTION 7. LIMITATION OF CITY LIABILITY. In no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this MOU or the services performed in connection with this MOU.

SECTION 8. TAXES. Ignite the Light of Hope Foundation shall assume full responsibility for payments of federal, state and local taxes or contributions imposed or required under the social security, workers' compensation or income tax law, or any disability or unemployment law, or retirement contribution of any sort whatever, concerning Ignite the Light of Hope Foundation or any employee of Ignite the Light of Hope Foundation and shall further indemnify, pay for the defense of, and hold harmless City of and from any such payment or liability arising out of or in any manner connected with Ignite the Light of Hope Foundation’s performance under this MOU.

SECTION 9. INSURANCE. At its sole expense, Ignite the Light of Hope Foundation shall procure and keep in force full and adequate insurance coverage of all of its operations pursuant to this MOU as set forth below, and “City of San Fernando” shall be named as an additional insured on policies providing coverage for subsections 9(a) and 9(c) below:
(a) Commercial General Liability: (1986 ISO form or later) with minimum limits of $1,000,000 per occurrence/$2,000,000 aggregate written on an occurrence basis. (b) Auto Liability (including owned, hired and non-owned autos): $1,000,000 combined single limit (each accident).
(c) Worker’s Compensation and Employer's Liability: Statutory California State limits.

These coverages and limits are to be considered minimum requirements under this MOU and in no way limit the liability of Ignite the Light of Hope Foundation.

Prior to start of work under this MOU, Ignite the Light of Hope Foundation shall file with City evidence of insurance as required above from an insurer orinsurers certifying to the required coverage. The coverage shall be evidenced on a certificate of insurance signed by an authorized representative of the insurer(s). Coverage on all required policies may not be canceled, amended, terminated, or otherwise modified without no less than 30-days advance written notice to the City.

SECTION 10. NOTICES. Any notice required or permitted to be given under this MOU shall be in writing and shall be deemed to have been delivered, if hand delivered or deposited with a reputable overnight courier (such as Federal Express, UPS, DHL, or similar courier), postage prepaid, return receipt required, or three (3) business days after deposit into U. S. Mail, certified or registered, postage prepaid and return receipt requested, and shall be addressed as follows, unless otherwise notified in writing of change of address:

April 6, 2026 Special & Regular CC Mtg Page 409 of 502
CONTRACT NO. 2476
4 IF TO CITY:

City of San Fernando
Attn: City Manager’s Office
117 Macneil St.

San Fernando, CA 91340
Phone: (818) 898-1202
Email: [email protected]

IF TO IGNITE THE LIGHT OF HOPE
FOUNDATION:

Ignite The Light Of Hope Foundation
Attn: Lorraine Aceves
15981 Yarnell St.

Sylmar, Ca 91342
Phone:(818) 521-2495
Email: [email protected]
SECTION 11. MISCELLANEOUS.

A. Assignment Prohibited. Ignite the Light of Hope Foundation shall not, either directly or indirectly, assign, transfer, hypothecate, subcontract or delegate all or any portion of this MOU or any rights, duties or obligations of Ignite the Light of Hope Foundation hereunder without the prior written consent of City. A change of ownership or control of Ignite the Light of Hope Foundation or a sale or transfer of substantially all of the assets of Ignite the Light of Hope Foundation shall be deemed an assignment for purposes of this MOU.

B. Cooperation; Further Acts: The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as is reasonably necessary, appropriate or convenient to achieve the purposes of this MOU.

C. Governing Law and Venue. This MOU shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.

D. No Third-Party Benefit. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this MOU inure exclusively to the Parties.

E. Construction of MOU. This MOU shall not be construed in favor of, or against, either Party but shall be construed as if the Parties prepared this MOU together through a process of negotiation and with the advice of their respective attorneys.

F. Severability. If any portion of this MOU is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

G. Amendment; Modification. No amendment, modification or supplement of this MOU shall be valid or binding unless executed in writing and signed by both Parties, subject to City approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver shall be void and invalid.

April 6, 2026 Special & Regular CC Mtg Page 410 of 502
CONTRACT NO. 2476
5 H. Captions. The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limits, augment, or describe the scope, content, or intent of this MOU.

I. Inconsistencies or Conflicts. In the event of any conflict or inconsistency between the provisions of this MOU and any of the exhibits attached hereto, the provisions of this MOU shall control.

IN WITNESS WHEREOF, the Parties hereto have caused this Memorandum of Understanding to be executed on the day and year first appearing in the paragraph preceding the recitals.

CITY OF SAN FERNANDO IGNITE THE LIGHT OF HOPE

FOUNDATION
By: By:

Kanika Kith, City Manager
Name:

Date:

Title:

APPROVED AS TO FORM Date:

By:

Richard Padilla, City Attorney
Date:

April 6, 2026 Special & Regular CC Mtg Page 411 of 502
CONTRACT NO. 2476
EXHIBIT “A”
6 EXHIBIT A

SCOPE OF SERVICES
Ignite the Light of Hope Foundation (ITLH) agrees to:

1. Program Delivery
A. Provide two (2) food distribution events per month within the City of San Fernando.

B. Ensure that at least one (1) food distribution event per month is held at a City facility, as mutually agreed upon by the City and the Organization.

C. Ensure that the schedule of food distribution events at City facilities is developed and constructed in mutual agreement between the City and the Organization.

D. If only one (1) distribution is held at a City facility during any given month during the term of this Agreement, ensure that the second monthly food distribution event is held at a time, place, and manner within the City of San Fernando that ensures access for City of San Fernando residents.

2. Program Implementation and Oversight
A. Retain full responsibility for program implementation, administration, and oversight of every food distribution event.

April 6, 2026 Special & Regular CC Mtg Page 412 of 502
April 6, 2026 Special & Regular CC Mtg Page 413 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 414 of 502

Date: April 6, 2026
Subject: Discussion and Consideration Regarding the Safe & Beautiful San Fernando Work Plan
RECOMMENDATION:

It is recommended that the City Council:
a. Receive and file a presentation on projected work and costs for the Safe & Beautiful San Fernando Work Plan (Attachment “A”); and
b. Provide direction, as necessary.

BACKGROUND:

1. On January 20, 2026, the City Council directed staff to present a status update on a list of priorities presented by Mayor Fajardo (Attachment “B”).

2. On February 2, 2026, staff presented a status update on a list of priorities (Attachment “C”), and the City Council directed staff to return with a beautification work plan for Public Works staff to enhance sidewalk repairs, tree planting, and general city maintenance on overtime budget through June 30, 2026.

3. On March 2, 2026, as part of the Fiscal Year 2025-2026 Mid-Year Budget adoption, the City Council approved a Safe & Beautiful San Fernando initiative, authorizing 600 hours of overtime for Public Works staff to accelerate sidewalk repairs, tree planting, and general city maintenance through June 30, 2026.

ANALYSIS:

The City continues to advance citywide beautification and infrastructure improvements through coordinated tree maintenance and planting, signage restoration, trash removal, paving projects, and sidewalk repairs. Led primarily by the Public Works Department, these efforts are focused on enhancing neighborhood aesthetics, improving public safety, and maintaining the City’s public right-of-way.

April 6, 2026 Special & Regular CC Mtg Page 415 of 502
Discussion and Consideration Regarding the Safe & Beautiful San Fernando Work Plan

Page 2 of 6 ends

Accomplishments.

As of January 2025, the City has made significant progress in maintaining and enhancing its urban forest, with approximately 1,110 trees trimmed citywide to improve tree health, visibility, and safety, and 385 new trees planted by City staff and TreePeople in parkways where trees were removed or canopy was limited, primarily in the northwest quadrant of the City. All plantings are consistent with the City’s Urban Forest Management Plan and include species such as Holly Oak, Crape Myrtle, and Carrotwood. In addition, the City addressed priority maintenance needs by removing six (6) emergency-condition trees, removing 12 tree stumps citywide, and planting eight (8) new trees along Maclay Avenue.

Concurrently, the City has made substantial progress implementing its grid-based sidewalk assessment and repair program, performed by Precision. Assessments and repairs have been completed in Grids F and G, with 2,161 trip hazards repaired in Grid F, excluding locations requiring full sidewalk removal and replacement, and 1793 trip hazards repaired in Grid G by September 2025. Sidewalk assessment has been completed for Grid E, with repairs currently in progress, while assessment is underway in Grid C and repairs will begin upon completion. Once Grid C is completed, Precision will proceed to Grids D, A, and B. A map showing areas completed and in progress by Precision is included as Attachment “D”. In addition to contractor repairs, City staff have removed and replaced approximately 399 linear feet of sidewalk over the past three (3) months across multiple grids to address priority locations and supplement the contracted work.

Safe & Beautiful San Fernando.

Safe & Beautiful San Fernando was envisioned in 2022, when the City launched a Safe & Beautiful San Fernando initiative focusing on working with property owners to address private property maintenance and beautification in the City’s residential neighborhood. Subsequently, on March 2, 2026, the City Council approved a Safe & Beautiful San Fernando Work Plan authorizing the use of staff overtime to conduct a variety of beautification and safety-related projects.

The proposed Safe & Beautiful San Fernando Work Plan is a focused, action-driven 16-week beautification initiative that prioritizes safety, cleanliness, sustainability, and neighborhood investment to expand day-to-day work already being done by Public Works through the use of staff overtime focused in three (3) areas:

1. Sidewalk Repair

2. Tree Planting & Tree Stumps Removal

3. Citywide Cleanup & Beautification (Graffiti Removal, Bulky Item, Weed Abatement, Monument Sign Painting, Trash Removal, & Illegal Dumping) The work to be done in these areas is discussed below. Additional detail is provided in Attachment “A” to this report.

1. Sidewalk Repair – Improving Safety Where It Matters Most Repair and replacement of sidewalks is an ongoing project to improve pedestrian safety and reduce liability. City staff and the City’s contractor, Precision, continue to work on sidewalks throughout the city, per the detailed work plan described in Attachment “A”.

April 6, 2026 Special & Regular CC Mtg Page 416 of 502
Discussion and Consideration Regarding the Safe & Beautiful San Fernando Work Plan

Page 3 of 6 ends

Safe & Beautiful San Fernando Work Plan would provide an additional 18 hours per week (on average) of staff time over the 16-week program, for a total of 288 hours of staff time. These additional hours will be dedicated to:
• Addressing 13 community-requested sidewalk repairs
• Addressing four (4) staff identified sidewalk repairs • Targeting 10 high-risk locations, including business districts, schools, churches, and major corridors
As shown in Attachment “A,” $20,000 in funding is being used to cover the cost of concrete for the repairs. These costs are shown as the “Concrete Materials Plan” in Attachment “A”.

2. Tree Planting & Tree Stump Removal - Investing in Long-Term Beauty and Sustainability The City’s ongoing tree planting and maintenance program has resulted in approximately 1,110 trees trimmed citywide to improve tree health, visibility, and safety, and 385 new trees planted by City staff and TreePeople, primarily in the northwest quadrant of the City. All plantings are consistent with the City’s Urban Forest Management Plan and include species such as Holly Oak, Crape Myrtle, and Carrotwood. In addition, the City addressed priority maintenance needs by removing six (6) emergency-condition trees, removing 12 tree stumps citywide, and planting eight (8) new trees along Maclay Avenue.

The City currently has a list of 36 locations at which residents have requested the planting of trees. The Safe & Beautiful San Fernando Work Plan would allocate 16 hours per week (on Saturdays) over a 3-week period (total of 48 hours of staff overtime) dedicated to:
• Planting 36 new trees based on resident requests
• Filling empty parkway spaces
• Removing 12 tree stumps and preparing sites for replanting The purchase of the trees and additional tree maintenance would be funded with $25,000 as reallocated from a previously approved mural project.

A list of tree requests is included as Attachment “E” and a list of approved tree species from the City’s Urban Forest Management Plan is included as Attachment “F”.

3. Citywide Cleanup & Beautification - Creating Cleaner, More Welcoming Neighborhoods This component combines graffiti removal, illegal dumping cleanup, weed abatement, and general maintenance into a consistent, citywide effort. a. Graffiti Removal
Currently, graffiti on public properties are typically removed the same day, with an average response time of less than 24 hours from the initial request. With further proactive law enforcement activities and targeted programs, the overall amount of graffiti could be minimized, helping to maintain cleaner and safer public spaces throughout the City.

April 6, 2026 Special & Regular CC Mtg Page 417 of 502
Discussion and Consideration Regarding the Safe & Beautiful San Fernando Work Plan

Page 4 of 6 ends

The Safe & Beautiful San Fernando Work Plan allocates four (4) overtime hours every Saturday for the City’s graffiti removal efforts, for a total of 64 hours of additional staff time over the 16-week project timeline.
b. Bulky Item, Trash Removal, and Illegal Dumping
The Safe & Beautiful San Fernando Work Plan would expand on the City’s ongoing bulky item and trash removal by providing an additional four (4) hours of staff time each week (on Sunday) for the duration of the 16-week project, for a total of 64 hours of additional staff time.

Staff overtime for the Safe & Beautiful project will focus on known illegal dumping hotspots and in alleyways and residential areas where dumping occurs. The additional Sunday hours will allow staff to remove dumped materials earlier, improving neighborhood cleanliness and pride.
c. Weed Abatements & Miscellaneous Beautification
In addition to the specific items shown above, the Safe & Beautiful San Fernando Work Plan would involve a total of 136 hours of staff overtime to be dedicated to a variety of miscellaneous beautification efforts, including weed abatement, general citywide cleanup, and ongoing maintenance in gateways, parking lots, and civic areas.

Resource Allocation.

The following is a summary of additional staff time and expenditures for the Safe & Beautiful San Fernando Work Plan.

Program Component Weekly O/T Duration Total Hours
Sidewalk Repair Overtime 18 hrs 16 weeks 288 hrs
Tree Planting & Stump Removal 16 hrs 3 Saturdays 48 hrs Graffiti Removal 4 hrs 16 weeks 64 hrs
Bulky Item Removal 4 hrs 16 weeks 64 hrs
Miscellaneous Beautification 16 weeks 136 hrs
Total Overtime: 600 hrs
Resource allocation for staff overtime hours would be approximately $85,000 for 600 hours. As discussed above, an additional $20,000 is being used to cover the cost of concrete for sidewalk repair and maintenance, and $25,000 for tree planting and trimming. Staff estimates the following:

Item Budget
National Concrete Materials $15,000 (concrete delivered to work sites) Arroyo Builders Materials $5,000 (“u-cart” concrete)
Tree Planting & Trimming $25,000
Total Material and Service: $45,000
April 6, 2026 Special & Regular CC Mtg Page 418 of 502
Discussion and Consideration Regarding the Safe & Beautiful San Fernando Work Plan

Page 5 of 6 ends

Total resource allocation for staff time and material is approximately $130,000 to complete the proposed Safe & Beautiful San Fernando Work Plan.

Expected Outcomes
The proposed Safe & Beautiful San Fernando Work Plan advances City Council’s vision by delivering:
• Safer, more accessible sidewalks
• Greener, more attractive neighborhoods
• Cleaner public spaces
• Increased community pride
• Long-term infrastructure and environmental benefits
Over the 16-week period, the proposed Work Plan will deliver:
• 27 sidewalk repairs completed
• 36 trees planted
• 12 tree stumps removed
• 16 weeks of graffiti removal
• 16 weeks of illegal dumping cleanup
• 16 Monument Signs Renovated
Accountability & Next Steps.

To ensure transparency and results:
• An 8-week progress report will be provided to City Council. • A final report will include before-and-after visuals and performance metrics. • Staff will evaluate outcomes and recommend a long-term maintenance strategy.

BUDGET IMPACT:

Total budget impact for the proposed Safe & Beautiful San Fernando Work Plan is $130,000.

Overtime budget impact associated with the use of staff overtime is $85,000. Material cost is $20,000 to purchase concrete for sidewalk repair and maintenance, and $25,000 for tree planting and trimming service. Sufficient funding was incorporated during the Fiscal Year 2025-2026 MidYear Budget adoption to support the initiatives for the Safe & Beautify San Fernando Project Work Plan.

CONCLUSION:

It is recommended that the City Council receive the presentation of the proposed Safe & Beautiful San Fernando Project Work Plan and provide direction, as necessary.

April 6, 2026 Special & Regular CC Mtg Page 419 of 502
Discussion and Consideration Regarding the Safe & Beautiful San Fernando Work Plan

Page 6 of 6 ends

ATTACHMENTS:

A. Safe & Beautiful San Fernando Work Plan
B. Status update on list of priorities presented by Mayor Fajardo C. February 2, 2026 Status Update on List of Priorities (provided through weblink) D. Sidewalk by Precision
E. List of Tree Requests
F. Approved Parkway Tree Species (UFMP) Urban Forest Management Plan (provided through weblink)
April 6, 2026 Special & Regular CC Mtg Page 420 of 502
ATTACHMENT “A”
Safe & Beautiful San Fernando
Work Plan

1. Council Policy Direction
City Council has set a clear expectation: San Fernando should be safe, clean, and visually welcoming.

On March 2, 2026, as part of the Mid-Year Budget adoption, the City Council formally advanced this priority by approving the Safe and Beautiful San Fernando initiative, which authorizes 600 hours of overtime for Public Works staff. This investment is specifically intended to accelerate sidewalk repairs, tree planting, and citywide maintenance efforts through June 30, 2026.

2. Implementation Approach
To implement Council policy direction, staff have developed a focused 16-week implementation plan that translates this policy direction into visible, on-the-ground improvements. The workplan prioritizes the areas residents see and experience
every day, sidewalks, trees, neighborhoods, and
public spaces, while delivering both immediate
results and long-term community benefits.

Rather than isolated efforts, this initiative is
designed as a coordinated field strategy, aligning
staff time, funding, and community requests into
one unified program.
• Prioritize community-requested and highliability improvements • Focus on high-visibility corridors and
neighborhoods
• Utilize overtime and weekend crews for
accelerated delivery
• Coordinate field operations across
program areas
• Balance immediate improvements with
long-term investments
April 6, 2026 Special & Regular CC Mtg Page 421 of 502
2 | Page

SAFE &BEAUTIFUL SAN FERNANDO WORK PLAN

3. Program Components
A. Sidewalk Repair - Improving Safety Where It Matters
Most
Policy Goal: Improve pedestrian safety and reduce liability What We’re Doing:

Safe, accessible sidewalks are fundamental to a livable city. This program prioritizes hazard reduction and pedestrian safety, particularly in high-use and high-liability areas. • Addressing 13 community-requested sidewalk
repairs
• Addressing 4 staff identified sidewalk repairs
• Targeting 10 high-risk locations, including business
districts, schools, churches, and major corridors
Investment & Effort:
• 288 staff hours - $37,920.96
• $20,000 in materials (concrete)
o National Concrete: $15,000 (large repairs)
o Arroyo Builders: $5,000 (small repairs)
What Residents Will See:
•27 completed sidewalk repairs
•Safer pedestrian pathways
•Reduced trip-and-fall risk
•Improved accessibility citywide
April 6, 2026 Special & Regular CC Mtg Page 422 of 502
3 | Page

SAFE &BEAUTIFUL SAN FERNANDO WORK PLAN
B. Tree Planting & Tree Stump Removal - Investing in LongTerm Beauty and Sustainability Policy Goal: Enhance urban canopy and long-term beautification What We’re Doing:

Trees are one of the most visible and lasting investments the City can make. This effort directly responds to resident requests while enhancing the City’s urban canopy. • Planting 36 new trees based on resident requests
• Filling empty parkway spaces
• Removing 12 tree stumps and preparing sites for replanting Investment & Effort:
• 36 trees planted
• 12 tree stumps removed
• 48 staff hours across 3 Saturdays ($6,320.16)
• $7,000 to purchase trees
What Residents Will See:
• Greener streets and more shade with 36 new
trees
• Improved neighborhood character
• Long-term environmental and aesthetic
benefits
• Removal of 12 tree stumps
C. Citywide Cleanup & Beautification - Creating Cleaner, More Welcoming Neighborhoods
Policy Goal: Reduce blight and maintain a clean, welcoming environment What We’re Doing:

This component combines graffiti removal, illegal dumping cleanup, weed abatement, and general maintenance into a consistent, citywide effort.

A. Graffiti Removal:
• Conduct weekly rapid-response removal on Saturdays
• Focus on priority corridors, residential areas, and known hotspots • Total: 4 hours/week for 16 weeks (64 hours)
April 6, 2026 Special & Regular CC Mtg Page 423 of 502
4 | Page

SAFE &BEAUTIFUL SAN FERNANDO WORK PLAN
B. Bulky Item, Trash Removal & Illegal
Dumping:
• Weekly Sunday cleanup operations
• Target alleys, residential areas, and
dumping hotspots
• Total: 4 hours/week for 16 weeks (64
hours)
C. Weed Abatement & Miscellaneous
Beautification:
• Perform weed abatement on
Saturdays
• Ongoing maintenance in gateways,
parking lots, and civic areas
• Includes painting, minor repairs, and
general upkeep
• Total: 8.5 hours/week for 16 weeks (136 hours)
Investment & Effort:
• Approximately 264 staff hours ($34,760.88) dedicated to cleanup and beautification What Residents Will See:
• Cleaner streets and public spaces
• Reduced graffiti and visible blight
• Improved appearance of key corridors and entry points

4. Resource Allocation
Staffing Investment: 600 Hours Total
• Sidewalk Repair: 288 hours
• Tree Planting: 48 hours
• Cleanup & Beautification: 264 hours
Financial Investment: $130,000
• Concrete Materials: $20,000
• Tree Planting: $25,000
• Staffing Overtime: $85,000 (600 hours)
April 6, 2026 Special & Regular CC Mtg Page 424 of 502
5 | Page

SAFE &BEAUTIFUL SAN FERNANDO WORK PLAN

5. Performance Measures
Over the 16-week period, this program will deliver:
• 27 sidewalk repairs completed
• 36 trees planted
• 12 tree stumps removed
• 16 weeks of graffiti removal
• 16 weeks of illegal dumping cleanup
• 16 Monument Signs Renovated
Key Performance Indicators:
• Reduction in service requests and complaints
• Decrease in trip-and-fall claims
• Timeliness of graffiti removal
• Volume of debris removed from hotspots

6. Community Impact
This workplan advances Council’s vision by delivering:
• Safer, more accessible sidewalks
• Greener, more attractive neighborhoods
• Cleaner public spaces
• Increased community pride
• Long-term infrastructure and environmental benefits

7. Accountability & Next Steps
To ensure transparency and results:
• An 8-week progress report will be provided to City Council • A final report will include before-and-after visuals and performance metrics • Staff will evaluate outcomes and recommend a long-term maintenance strategy April 6, 2026 Special & Regular CC Mtg Page 425 of 502
ATTACHMENT “B”
Attached for discussion are the following priority areas:

1. Enhanced cleaning of streets, public restrooms, and loose trash removal

2. Graffiti removal efforts and response-time standards

3. Status update on replacement of missing or damaged street and traffic signs

4. Inventory and mapping of outstanding curb painting needs, including estimated costs

5. List of outstanding tree requests, tree planting plans, and options for tree species, with emphasis on shade trees in residential areas

6. Update on sidewalk conditions and responsibilities, including work done by between Precision and work done by Public Works

7. Code enforcement efforts related to parking lots and commercial properties

8. Cleanup, maintenance, outreach and planning efforts for Cindy Montañez Natural Park

9. Update on efforts related to the Project Labor Agreement

10. Direction regarding addressing the needs of unhoused individuals within the City, including discussion of the appropriate departmental for oversight, coordination, and potential changes and/or improvements to the City’s service partners April 6, 2026 Special & Regular CC Mtg Page 426 of 502

CITY OF SAN FERNANDO

SIDEWALK MAINTENANCE
==== --==_ =_ =_ =_ =_ =_ =_ =_ =_ =_ =_ =__CJ

SIDEWALK ASSESSMENT

WILL ST-ART SOON
~ SIDEWALK ASSESSMENT
UIII~ IN PROGRESS
---

I SIDEWALK ASSESSMENT
L;.;.;.;=.....J. COMPLETE

SIDEWALK SAWCUTS

REPAIRS IN PROGRESS
UIIIAt ~ SIDEWALK ASSESSMENT

COMPLETE
---- SIDEWALK SAWCUTS

REPAIRS COMPLETE
WIDA ~ SIDEWALK ASSESSMENT

COMPLETE
_,...,....., SIDEWALK SAWCUTS

REPAIRS COMPLETE
SCALE l":300'
u....11,;.._a,,,,..., • ....,...,,.
.. O'{O,<-
'c, SAN FERNANDO
HISTORIC a. VISIONARY
Updmd:l0/21 /06

SIDEWALK MAINTENANCE
ATTACHMENT "D"
April 6, 2026 Special & Regular CC Mtg Page 427 of 502
RFS
No. Type Address Description Status Activities ↑ 23548 Trees - Replant 1339 KEWEN ST Open PW2503332
23397 Trees - Replant 1402 PHILLIPPI ST Dead tree was removed but never replaced. Open PW2502504 23295 Trees - Replant 434 FERMOORE ST Requesting tree replacement Open PW2501994 23190 Trees - Replant 1530 EIGHTH ST Open PW2501370
23176 Trees - Replant 1046 GRIFFITH ST Tree on Maclay Open PW2501238 23147 Trees - Replant 453 HARDING AVE Open PW2501021
23038 Trees - Replant 716 HARDING AVE Open PW2500346
23016 Trees - Replant 144 N HUNTINGTON ST Replace two (2) trees Open PW2500193 22898 Trees - Replant 1416 PHILLIPPI ST Resident was advised to come into request new tree that fell during windstorm during week of 11/04/24 Open PW2404009 22761 Trees - Replant 1944 PHILLIPPI ST Open PW2403271
22761 Trees - Replant 1944 PHILLIPPI ST Open PW2403270
22735 Trees - Replant 906 DE FOE ST Please contact prop. owner with ETA Close PW2403068 22674 Trees - Replant 434 FERMOORE ST Open PW2402802
22635 Trees - Replant 310 NEWTON ST Open PW2402633
22580 Trees - Replant 305 HARPS ST Open PW2402312
22509 Trees - Replant 1238 GRIFFITH ST requesting replacement of tree that was removed several years ago. Open PW2402016 22477 Trees - Replant 1218 SEVENTH ST Open PW2401843
22417 Trees - Replant 1963 SEVENTH ST replace tree that was emoved Open PW2401524 22375 Trees - Replant 1009 N WORKMAN ST Requesting parkway tree Open PW2401322 ATTACHMENT "E"
April 6, 2026 Special & Regular CC Mtg Page 428 of 502
April 6, 2026 Special & Regular CC Mtg Page 429 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 430 of 502

AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: April 6, 2026
Subject: Discussion and Consideration Regarding Public Works Maintenance and Operations Yard – Facility Conditions Review and Next Steps RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to direct staff to initiate a collaborative review of the existing Public Works Maintenance and Operations Yard facility plans with the Public Works Director and the assigned Commissioner. This review would allow for the identification of potential improvements, operational efficiencies, and safety enhancements. Additionally, this discussion would serve as a starting point to explore possible funding opportunities and available resources to support necessary upgrades or improvements to the facility.

BACKGROUND/ANALYSIS:

1. Attachment “A” was submitted to request to agendize this item for the February 17, 2026 City Council Meeting.

2. On February 17, 2026, the City Council tabled this item to the next regular City Council meeting.

3. On March 2, 2026, the City Council tabled this item to the next regular City Council meeting.

4. On March 16, 2026, the City Council tabled this item to the next regular City Council meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending.

TH E CI TY O f i"'1
SAN~ERNANID - -
Patty Lopez Councilwoman
Public Works Maintenance & Operations Yard- Facility Conditions Review and Next Steps Agena: Tuesday, February 17, 2026
Current Situationln 2002, the City approved the construction of a new Public Works Maintenance and Operations Yard facility located at 500 First Street, San Fernando, CA 91340. The purpose of this facility was to provide a safe and secure location for Public Works staff to store tools and equipment necessary to maintain the City's infrastructure and public spaces. Additionally, the facility was intended to offer appropriate rest and support areas for employees, as the department operates seven days a week and is often required to respond to emergencies on a 24-hour basis.

It is recommended that the City initiate a collaborative review of the existing Public Works Maintenance and Operations Yard facility plans with the Public Works Director and the assigned Commissioner. This review would allow for the identification of potential improvements, operational efficiencies, and safety enhancements. Additionally, this discussion would serve as a starting point to explore possible funding opportunities and available resources to support necessary upgrades or improvements to the facility.

Photographs of the facility will be presented during the presentation.

ATTACHMENT "A"
April 6, 2026 Special & Regular CC Mtg Page 432 of 502
ATTACHMENT “B”
April 6, 2026 Special & Regular CC Mtg Page 433 of 502
ATTACHMENT “B”

April 6, 2026 Special & Regular CC Mtg Page 434 of 502
April 6, 2026 Special & Regular CC Mtg Page 435 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 436 of 502

AGENDA REPORT
CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Vice Mayor Victoria Garcia and Councilmembers
From: Mayor Joel Fajardo
Date: April 6, 2026
Subject: Discussion Regarding the City’s Former Agreement Related to District B in the Downtown Mall Area
RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council to receive and file the report and provide direction to staff as appropriate, and take any related action, including adoption of a resolution if deemed necessary.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the March 16, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration B. Resolution No. XXXX
April 6, 2026 Special & Regular CC Mtg Page 437 of 502
City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.3 (10/2025) | Page 1 of 1

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Joel Fajardo Mayor
Continued Discussion Regarding the City’s Former Agreement Related to District B in the Downtown Mall Area
This item is intended to provide an opportunity for the City Council to continue its discussion regarding the City’s former agreement related to District B in the Downtown Mall area. The discussion may include updates on matters associated with District B, including past agreements, activities, financial matters, and funds associated with the area, as well as any related issues affecting the Downtown Mall. The City Council may also consider taking any related action, including adoption of a resolution, if appropriate.
✔
Receive and file the report, provide direction to staff as appropriate, and take any related action, including adoption of a resolution if deemed necessary.

ATTACHMENT "A"
April 6, 2026 Special & Regular CC Mtg Page 438 of 502
ATTACHMENT “B”
RESOLUTION NO. XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,

CALIFORNIA, REGARDING ECONOMIC EMPOWERMENT AND

REPRESENTATION OF SAN FERNANDO MALL BUSINESSES
WHEREAS, the City of San Fernando (City) values the continued growth and economic success of businesses located within the San Fernando Mall area; and WHEREAS, the City seeks to ensure that all local businesses have equitable access to information, programs, and representation in matters affecting their economic interests; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. That the City Council of the City of San Fernando affirms its commitment to supporting all local businesses—irrespective of size, income, or affiliation—and to fostering an inclusive, transparent, and thriving business environment within the San Fernando Mall and throughout the City..

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED, AND ADOPTED THIS _____ day of _____, 2026.

Joel Fajardo, Mayor of the City of San
Fernando, California
ATTEST:

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 439 of 502
RES. NO. XXXX
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. XXXX which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the _____ day of _____, 2026, by the following vote of the City Council:

AYES:

NAYS:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of _______, 2026.

Julia Fritz, City Clerk
April 6, 2026 Special & Regular CC Mtg Page 440 of 502
April 6, 2026 Special & Regular CC Mtg Page 441 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 442 of 502

AGENDA REPORT
CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager To: Vice Mayor Victoria Garcia and Councilmembers
From: Mayor Joel Fajardo
Date: April 6, 2026
Subject: Continued Discussion Regarding City Council Priorities and Timelines for Items the City Council Would Like Completed by Approximately June 30 RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council to provide direction to staff regarding any priority items the City Council would like staff to pursue or attempt to complete by approximately the end of the fiscal year.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the April 6, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENT:

A. Request to Agendize an Item for City Council Discussion/Consideration Exhibit “A” – Proposed List of Priority Items
April 6, 2026 Special & Regular CC Mtg Page 443 of 502
City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.3 (10/2025) | Page 1 of 1

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
 Yes  No
RECOMMENDATION Indicate the direction you are recommending.

Joel Fajardo Mayor
Continued Discussion of City Council Priorities and Timelines for Items the City Council Would Like Completed by Approximately June 30
This item is intended to provide an opportunity for the City Council to continue its discussion regarding Council priorities and to provide feedback on items the City Council would like staff to attempt to complete by approximately the end of the fiscal year. ✔
Provide direction to staff regarding any priority items the City Council would like staff to pursue or attempt to complete by approximately the end of the fiscal year.

ATTACHMENT "A"
Attachment will be distributed at the Council Meeting on March 16, 2026.

April 6, 2026 Special & Regular CC Mtg Page 444 of 502
EXHIBIT “A”

1. Rent control

2. Farmer's market

3. Increased notice for CUPs

4. Letter to LAUSD about paint color used at local schools

5. Monarch butterfly reserve / Cindy's sign

6. Ethics: Councilmember and/or immediate family applying for program funds

7. Ethics: Appointing family members as commissioners

8. Procedural manual
April 6, 2026 Special & Regular CC Mtg Page 445 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 446 of 502
April 6, 2026 Special & Regular CC Mtg Page 447 of 502
This Page
Intentionally
Left Blank
April 6, 2026 Special & Regular CC Mtg Page 448 of 502

AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SANFERNANDO.GOV To: Mayor Joel Fajardo and Councilmembers
From: Councilmember Patty Lopez
Date: April 6, 2026
Subject: Discussion Regarding San Fernando Children’s Day 2026 RECOMMENDATION:

I have placed this on the agenda (Attachment “A”) for City Council discussion to approve the event, designate the City as a co-sponsor, and authorize use of the City logo for promotional purposes.

BACKGROUND/ANALYSIS:

See Attachment “A” that was submitted to request to agendize this item for the April 6, 2026 City Council Meeting.

BUDGET IMPACT:

There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.

ATTACHMENTS:

A. Request to Agendize an Item for City Council Discussion/Consideration, including:

Exhibit “A”: Event Flyer
B. Application for Use of Facilities
C. Special Event Permit Application
April 6, 2026 Special & Regular CC Mtg Page 449 of 502
City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.3 (10/2025) | Page 1 of 1

REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL

DISCUSSION/CONSIDERATION

CITY COUNCILMEMBER INFORMATION

NAME TITLE

ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.

BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.

ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending.

THE CITY O f i"'1
SAN~ERNANID - -
Patty Lopez Councilwomen
San Fernando Children's Day 2026
Councilmembers Lopez and Garcia are requesting City Council consideration to approve the San Fernando Children's Day 2026 event, scheduled for Sunday, April 26, 2026, at Pioneer Park, and to authorize the City of San Fernando to serve as an official sponsor.The event is a free, family-friendly celebration focused on promoting the well-being, safety, and development of children through activities, entertainment, and community resources.Approval of this item will also authorize the use of the City's logo on promotional materials, recognizing the City's support and partnership.

Approve the event, designate the City as a co-sponsor, and authorize use of the City logo for promotional purposes.

April 6, 2026 Special & Regular CC Mtg
ATTACHMENT "A"

Page 450 of 502 ends

San Fernando City CouncilApril 6, 2026

San Fernando City Council
April 6, 2026