Currently, the California Energy Commission (CEC) Title 24 2016 Building Energy Efficiency Standards are in effect; they were updated in 2019 and the updates took effect on January 1, 2020. The city verifies compliance with the current versions of the California Building Code and Building Energy Efficiency Standards. Therefore, the proposed Housing Element Update project will not result in a potentially significant environmental impact due to wasteful or inefficient use of energy, and it will not conflict with state or local plans for renewable or efficient energy.
NO IMPACT
16 PAGE 734 of 1856
7 Geology and Soils
Would the project:
a. Directly or indirectly cause potential
substantial adverse effects, including the
risk of loss, injury, or death involving:
1. Rupture of a known earthquake
fault, as delineated on the most
recent Alquist-Priolo Earthquake
Fault Zoning Map issued by the
State Geologist for the area or
based on other substantial evidence
of a known fault?
2. Strong seismic ground shaking?
3. Seismic-related ground failure,
including liquefaction?
4. Landslides?
b. Result in substantial soil erosion or the
loss of topsoil?
C. Be located on a geologic unit or soil that
is unstable, or that would become
unstable as a result of the project, and
potentially result in on- or off-site
landslide, lateral spreading, subsidence,
liquefaction, or collapse?
d. Be located on expansive soil, as defined
in Table 18-1-B of the Uniform Building
Code (1994), creating substantial direct
or indirect risks to life or property?
e. Have soils incapable of adequately
supporting the use of septic tanks or
alternative wastewater disposal systems
where sewers are not available for the
disposal of wastewater?
f. Directly or indirectly destroy a unique
paleontological resource or site or unique
geologic feature?
Initial Study - Negative Declaration
Less than
Significant
Potentially with
Significant Mitigation
Impact Incorporated
□ D
□ D
□ D
□ D
□ D
D D
D □
D □
D □
Environmental Checklist
Geology and Soils
Less than
Significant
Impact No Impact
• D
■ D
□ •
• D
D ■
□ ■
□ ■
□ ■
□ •
17 PAGE 735 of 1856
City of San Marino
Initial Study for 2021-2029 Housing Element Update
a.1. Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? A portion of the Sierra Madre-San Fernando fault runs east-west through the city, roughly 1,000 feet north and parallel to Huntington Drive. The City regulates the construction of new habitable structures within the identified hazard areas, through the requirement of setbacks and construction standards in accordance with State law. Design and construction requirements related to seismic hazards are based on hazard mapping and Seismic Design Categories. The San Marino Municipal Code provides requirements and regulations for different Seismic Design Categories. These building requirements are likely to increase costs of housing development but are necessary to mitigate risks and minimize loss of life and property associated with these hazards.
LESS THAN SIGNIFICANT IMPACT
a.2. Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving strong seismic ground shaking? Any city with a fault zone, has the potential to experience earthquakes, which strength and time are unpredictable with specificity as to their time and location. These seismic events could put lives and property at risk. Additional residences which at this time are speculative, would also be exposed to these risks; however, and as mentioned in section a.1 above, State and City construction codes help minimize the risks for significant damage to people and property from strong ground shaking through soils and construction materials engineering and design standards. Future housing projects with locations that are speculative now, would be required to undergo review for compliance with the building code for structures in proximity to fault lines. The construction standards protect residents from adverse effects of ground shaking to the extent practicable. Therefore, the Housing Element Update project would have a less than significant impact related to potential adverse effects of ground shaking.
LESS THAN SIGNIFICANT IMPACT
a.3. Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving seismic-related ground failure, including liquefaction? There is no identified liquefaction or any other type of ground zones within the city that would increase the risk of loss, injury, or death due to a seismic event.
NO IMPACT
a.4. Would the project directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving landslides?
There is one potential landslide zone identified in the city due to its topography and barely developed soils, the Huntington Gardens property, which is a 207-acre civic use/historic site. The Housing Element update identifies the Huntington property as a potential site for the development of at least 20 units within 2 acres of the site. Should this site be developed in the future, its construction would be subject to strict Building Code regulations in place at the time development is proposed, to prevent any damage due to the existing landslide potential. Since the exact timing and specific nature of the project is speculative at this time, the Housing Element Update will have a less than significant impact due to the adverse effects of landslides.
18 PAGE 736 of 1856
Environmental Checklist
Geology and Soils
LESS THAN SIGNIFICANT IMPACT
b. Would the project result in substantial soil erosion or the loss of topsoil? The project is a policy document and would not directly enable construction or development activities. Any future development within the city would be subject to State, regional, and local requirements related to the prevention of substantial soil erosion or the loss of topsoil. However, topsoil is assessed on a project-by-project basis through application of the City's most of the city is developed and not much native topsoil exists where development is encouraged by this project. All projects are, nonetheless, subject to City Code Article 16.10 requiring project sites shall be designed to minimize soil erosion, runoff, and water waste and submittal of a grading plan prepared by a civil engineer. As no specific housing projects are proposed with the project, the Housing Element Update will have no impact to soils erosion or result in the loss of topsoil.
NO IMPACT
c. Would the project be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off-site landslide, laterol spreading, subsidence, liquefaction, or collapse?
As previously mentioned, there are no liquefaction zones and only one landslide area in the city.
Future development is to be evaluated on a site-specific basis and subject to all regulatory requirements on-place. Development codes applicable to projects enabled by the Housing Element Update project is expected to prevent impacts due to construction that would cause a landside, lateral spreading, subsidence, liquefaction, or collapse of a geologic unit.
NO IMPACT
d. Would the project be located on expansive soil, as defined in Table 18-1-8 of the Uniform Building Code (1994}, creating substantial direct or indirect risks to life or property? According to soils survey data from the Los Angeles Rivers and Mountains Conservancy (RMC), the soil types within the City of San Marino are Ramona Loam, Ramona Sandy Loam, Hanford Fine Sandy Loam, and Hanford Gravelly Sandy Loam. None of these soil types are considered to be expansive soils, and therefore along with protective grading standards applicable to development projects, there is no risk to life or property from future housing projects enabled by this Housing Element Update being unsafely located on expansive soils.
NO IMPACT
e. Would the project have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater?
The soils in the city would be capable of adequately support the use of septic tanks if needed; however, the entire city is served by public sewer systems and the Housing Element Update project would have no impact to wastewater disposal.
NO IMPACT
f Would the project directly or indirectly destroy a unique paleontological resource or site or unique geologic feature?
Initial Study - Negative Declaration 19 PAGE 737 of 1856 City of San Marino
lnlllal Study for 2021-2029 Housing Element Update
There are no identified unique paleontological resources or geologic features in the city as identified in the Soils Survey of the San Gabriel Area (1901, Holmes)
NO IMPACT
20 PAGE 738 of 1856
8 Greenhouse Gas Emissions
Would the project:
a. Generate greenhouse gas emissions,
either directly or indirectly, that may
have a significant impact on the
environment?
b. Conflict with an applicable plan, policy, or
regulation adopted for the purpose of
reducing the emissions of greenhouse
gases?
Potentially
Significant
Impact
D
□
Less than
Significant
with
Mitigation
Incorporated
□
□
Environmental Checklist
Greenhouse Gas Emissions
Less than
Significant
Impact
■
D
No Impact
□
■
The Housing Element update is a policy document consistent with the City's General Plan and does not directly propose physical changes in the environment. The Housing Element update is a Citywide policy document and does not, in and of itself, approve specific future developments. a. Would the project generate GHG emissions, either directly or indirectly, that may have a significant impact on the environment?
The project will not directly generate any GHG emissions; however, it may indirectly generate some GHG emissions as it encourages residential development. Future development of housing units could result in an increase in GHG emissions during both construction and occupancy phases; however, development will be subject to current best management practices and construction to State standards for energy efficient buildings. All construction will be subject to case-specific review by the Building and Fire Department and, in some cases, Design Review which further enforces efficient materials.
LESS THAN SIGNIFICANT IMPACT
b. Would the project conflict with an applicable plan, policy, or regulation adopted for the purpose of reducing the emissions of greenhouse gases?
The encouragement from this project to build more housing is due to the number of housing units the Southern California Association of Governments (SCAG) assigned to the City of San Marino. The number, which includes a break-down based on income/affordability levels, was assigned by SCAG by carefully considering their Sustainability Program. This Program is focused on a Sustainable Communities Strategy (SCS) which was developed per the State's Sustainable Communities and Climate Protection Act, approved in 2008 through Senate's Bill 375. This Act requires local governments to promote development in sustainable locations, preventing large GHG emissions.
Following this principle, the Housing Element update encourages new housing to be built near transit and the principal corridor in the city Huntington Drive, especially for lower income groups. There is no applicable local GHG plan, policy, or regulation.
NO IMPACT
Initial Study - Negative Declaration 21 PAGE 739 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
9 Hazards and Hazardous Materials
Less than
Significant
Potentially with Less than
Significant Mitigation Significant
Impact Incorporated Impact No Impact
Would the project:
a. Create a significant hazard to the public
or the environment through the routine
transport, use, or disposal of hazardous
materials? □ □ □ ■
b. Create a significant hazard to the public
or the environment through reasonably
foreseeable upset and accident
conditions involving the release of
hazardous materials into the
environment? □ □ □ ■
C. Emit hazardous emissions or handle
hazardous or acutely hazardous
materials, substances, or waste within
0.25 mile of an existing or proposed
school? □ □ □ ■
d. Be located on a site that is included on a
list of hazardous material sites compiled
pursuant to Government Code Section
65962.5 and, as a result, would it create a
significant hazard to the public or the
environment? □ □ □ ■
e. For a project located in an airport land
use plan or, where such a plan has not
been adopted, within two miles of a
public airport or public use airport, would
the project result in a safety hazard or
excessive noise for people residing or
working in the project area? □ □ □ ■
f. Impair implementation of or physically
interfere with an adopted emergency
response plan or emergency evacuation
plan? □ □ □ ■
g. Expose people or structures, either
directly or indirectly, to a significant risk
of loss, injury, or death involving wild land
fires? □ □ □ ■
22 PAGE 740 of 1856
Environmental Checklist
Hazards and Hazardous Materials
a. Would the project create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? The development of new housing units may involve the use and disposal of some materials labeled as hazardous; however, it would be subject to regulations mandated by the State's Building Code and reinforced by the city's own Construction and Demolition Debris Ordinance (found in Article 7 of Chapter IX of the City Code). Said ordinance involves multiple requirements including waste management plans and reporting when deemed necessary by the building officials, in order to prevent any damage to property or the environment.
NO IMPACT
b. Would the project create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment?
As mentioned in subsection 9-a above, any transportation and disposal of hazardous materials are subject to strict regulations, which do not allow release of hazardous materials into the environment.
Development of the missing housing units in the city would be expected to be phased and not interfere with the existing traffic patterns in a way that an accident would occur and release hazardous materials into the environment.
NO IMPACT
c. Would the project emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within 0.25 mile of an existing or proposed school? There are currently four schools within the city, and future development facilitated by this project may occur within 0.25 mile of an existing or future school. However, future development which may involve the transportation of hazardous materials will be subject to rigorous construction and disposal regulations, and potential impacts will be assessed and prevented through project-specific review by city staff.
NO IMPACT
d. Would the project be located on a site that is included on a list of hazardous material sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment?
No hazardous sites listed under Government Code Section 65962.5 exist within the city.
NO IMPACT
e. For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard or excessive noise for people residing or working in the project area? There are no airport land use plans within the city, and the closest public use airport is the San Gabriel Valley Airport in El Monte at approximately 4 miles southeast of the city limits.
NO IMPACT
f Would the project impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan?
Initial Study - Negative Declaration 23 PAGE 741 of 1856 City of San Marino
lnltlal Study for 2021-2029 Housing Element Update
Any future development within the city would be required to comply with the provisions of the San Marino Emergency Operations Plan. The project would also not interfere with the Local Hazard Mitigation Plan, as future housing would be scattered across the city and developed in areas already served by existing roads.
NO IMPACT
g. Would the project expose people or structures, either directly or indirectly, to a significant risk of loss, injury, or death involving wild/and fires?
There are no wildlands in the city or its immediate vicinity.
NO IMPACT
24 PAGE 742 of 1856
Environmental Checklist
Hydrology and Water Quality
10 Hydrology and Water Quality
Less than
Significant
Potentially with Less than
Significant Mitigation Significant
Impact Incorporated Impact No Impact
Would the project:
a. Violate any water quality standards or
waste discharge requirements or
otherwise substantially degrade surface
or ground water quality? □ □ □ ■
b. Substantially decrease groundwater
supplies or interfere substantially with
groundwater recharge such that the
project may impede sustainable
groundwater management of the basin? □ □ □ ■
C. Substantially alter the existing drainage
pattern of the site or area, including
through the alteration of the course of a
stream or river or through the addition of
impervious surfaces, in a manner which
would:
(i) Result in substantial erosion or
siltation on- or off-site; D □ □ ■
(ii) Substantially increase the rate or
amount of surface runoff in a
manner which would result in
flooding on- or off-site; □ D □ ■
(iii) Create or contribute runoff water
which would exceed the capacity of
existing or planned stormwater
drainage systems or provide
substantial additional sources of
polluted runoff; or D □ □ ■
(iv) Impede or redirect flood flows? □ □ □ ■
d. In flood hazard, tsunami, or seiche zones,
risk release of pollutants due to project
inundation? □ □ D ■
e. Conflict with or obstruct implementation
of a water quality control plan or
sustainable groundwater management
plan? □ □ □ ■
Initial Study - Negative Declaration 25 PAGE 743 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
a. Would the project violate any water quality standards or waste discharge requirements or otherwise substantially degrade surface or ground water quality? Water Supply & Quality
The City of San Marino receives most of its potable water from groundwater sources at the Main San Gabriel and Raymond Basins. Additional water is acquired through purchases from the Metropolitan Water District of Southern California (MWDSC), who manages and distributes potable water to public agencies within Los Angeles County and other Southern California counties. MWDSC receives water from the Weymouth Treatment Plant, whose source comes from the Sacramento River Delta and Colorado River. The city is serviced by California American Water, who distributes water to residential and commercial areas and releases an annual water quality report for the jurisdiction.
Surface Water
There is no known naturally occurring surface water feature in San Marino. However, the Rubio Wash, a channelized water feature beginning just west of the San Marino High School baseball field, converges with the Rio Hondo approximately 5 miles to the south. 15.6 percent of water supply is purchased from MWDSC, which is then treated with disinfectants such as chloramines before being distributed to the public.
Ground Water
The city receives 84.4 percent of water supply from groundwater sources. The San Gabriel Basin is the main groundwater source for San Marino and is recharged through rainfall and runoff from adjacent mountains. The groundwater basin also receives imported water and applied water return flows.
Construction from housing development may impact water quality standards and groundwater supply due to temporary debris exposure and runoff during construction. Irrigation of residential landscapes and increased fertilizer use may decrease water quality standards. However, the city's stormwater management and discharge control ordinance 09.07.01 - 09.07.14 require demolition and construction projects to implement best management practices that minimize impacts to water quality. The city also requires permit applicants to show plans consistent with the landscape and irrigation regulations, and requires compliance with city ordinance chapter 23, article 16, sections 1-
11. The Housing Element update is a policy document and will not physically or substantially violate water quality standards.
NO IMPACT
b. Would the project substantially decrease groundwater supplies or interfere substantially with groundwater recharge such that the project may impede sustainable groundwater management of the basin?
California American Water (CAW) serves the whole City of San Marino and surroundings with the "San Marino System." This system is primarily supplied by groundwater sources in the Main San Gabriel and Raymond Basins. Representatives from CAW confirmed the system has enough water to serve the additional housing units per the new RHNA.
Construction of housing developments may increase total impervious surface areas, leading to cumulative impacts to groundwater recharge. Increased impervious surfaces from new construction can pose a threat to groundwater recharge, potentially drying out a source of recharge and diverting 26 PAGE 744 of 1856
Environmental Checklist
Hydrology and Water Quality
water elsewhere leading to increased water volume in the street that drains into the wash. However, the jurisdiction is entirely developed. In addition, the city encourages permeable surface areas where feasible and drought-tolerant landscaping with little to no irrigation and fertilizer usage for new construction. As such, there is no substantial decrease in groundwater supplies.
NO IMPACT
c.(i) Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river or through the addition of impervious surfaces, in a manner which would result in substantial erosion or siltation on- or off-site?
The existing drainage pattern is located beneath the surface and would not be substantially altered by construction or lead to substantial erosion.
NO IMPACT
c.(ii) Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river or through the addition of impervious surfaces, in a manner which would substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off-site? The existing drainage pattern is located beneath the surface and would not be substantially altered by construction or lead to increased rate or amount of surface runoff.
NO IMPACT
c.(iii) Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river or through the addition of impervious surfaces, in a manner that would create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff?
The existing drainage pattern is located beneath the surface and would not be substantially altered by construction or significantly contribute to stormwater runoff.
NO IMPACT
c. (iv) Would the project substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river or through the addition of impervious surfaces, in a manner which would impede or redirect flood flows? The existing drainage pattern is located beneath the surface and would not be substantially altered by construction or significantly impede flood flows.
NO IMPACT
d. In flood hazard, tsunami, or seiche zones, would the project risk release of pollutants due to project inundation?
The project site is located approximately 23 miles inland from the ocean and is highly developed. In addition, the City of San Marino has been identified by the federal emergency management agency to be in Zone X, an area of minimal flood risk. As such, flood hazard, tsunami, or seiche zones do not pose a significant threat of inundation or release of pollutants to the area.
Initial Study - Negative Declaration 27 PAGE 745 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
NO IMPACT
e. Would the project conflict with or obstruct implementation of a water quality control plan or sustainable groundwater management plan?
The City of San Marino is under the jurisdiction of the Los Angeles Regional Water Quality Control Board (RWQCB), a semi-autonomous decision-making body under the State Water Resources Control Board who is responsible for the protection of surface water and groundwater quality. The RWQCB's Basin Plan contains policies and directives that protect water quality and its beneficial uses within the region. In addition, the city produced the "Sewer System Management Plan" (May 2019) pursuant to the provisions of the State Water Resources Control Board to manage waste discharge and sanitary sewer overflows The City of San Marino has identified sources of pollution and is enforcing nationwide efforts from the National Pollutant Discharge Elimination System by implementing the Storm Water Management and Discharge Control Ordinance (Ord. 0-05-1181, 9-14-2005). Demolition and construction of residential projects of more than 1,000 square feet and tenant improvements of more than 3,000 square feet are required to divert a minimum of 50% construction debris from a landfill.
In addition, the city adopted the "Model Water Ordinance" that promotes efficient water use through landscaping and irrigation efforts. The Housing Element update is a policy document that responds to the city's needs to fulfill their housing requirements and does not approve any specific projects.
Specific projects are reviewed by the city for consistency with the above-mentioned regulations and plans. As such, the Housing Element update will not obstruct implementation of any water quality control plan or groundwater management plan.
NO IMPACT
28 PAGE 746 of 1856
Land Use and Planning
Hydrology and Water Quality
11 Land Use and Planning
Would the project:
a. Physically divide an established
community?
b. Cause a significant environmental impact
due to a conflict with any land use plan,
policy, or regulation adopted for the
purpose of avoiding or mitigating an
environmental effect?
Potentially
Significant
Impact
□
D
Less than
Significant
with
Mitigation
Incorporated
D
□
a. Would the project physically divide an established community? Less than
Significant
Impact
D
□
No Impact
•
•
Since the city is characterized predominantly by single-family residences, the updated Housing Element aims to promote infill development where feasible. San Marino's fair share of new housing development (RHNA Allocation) is outlined in the Housing Element, which and encourages infill development near commercial areas, public transportation, and other public services. Goals, policies, and programs of the update emphasize the provision of affordable housing, preventing displacement and preserving the quality of existing neighborhoods. Adoption of the Housing Element would not substantially divide the established community.
NO IMPACT
b. Would the project cause a significant environmental impact due to a conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect?
The Housing Element update is a policy document that encourages infill housing development, affordable housing provisions, and preservation of existing housing stock. The update does not physically cause significant environmental impact to the land use plan, its policies or regulation, and would not grant entitlements for any current or future projects that contribute to the city's projected housing needs.
NO IMPACT
Initial Study - Negative Declaration 29 PAGE 747 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
12 Mineral Resources
Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact No Impact
Would the project:
a. Result in the loss of availability of a
known mineral resource that would be of
value to the region and the residents of
the state?
b. Result in the loss of availability of a
locally important mineral resource
recovery site delineated on a local
general plan, specific plan, or other land
use plan?
D
D
D D ■
D D ■
a. Would the project result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state?
The project proposes some goals and policies to increase the site eligibility for residential in the City; however, no sites that are undeveloped or not zoned for development would be affected by the new measures. Additionally, no mineral resources valuable to the region are known to exist within the City.
NO IMPACT
b. Would the project result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? As described in Subsection 12-a above, no valuable mineral resources are known to exist within the City and the project would not have an impact on this matter.
NO IMPACT
30 PAGE 748 of 1856
13 Noise
Would the project result in:
a. Generation of a substantial temporary or
permanent increase in ambient noise
levels in the vicinity of the project in
excess of standards established in the
local general plan or noise ordinance, or
applicable standards of other agencies?
b. Generation of excessive ground borne
vibration or groundborne noise levels?
c. For a project located within the vicinity of
a private airstrip or an airport land use
plan or, where such a plan has not been
adopted, within two miles of a public
airport or public use airport, would the
project expose people residing or
working in the project area to excessive
noise levels?
Potentially
Significant
Impact
□
□
□
Noise
Hydrology and Water Quality
Less than
Significant
with Less than
Mitigation Significant
Incorporated Impact
□ ■
□ □
□ □
No Impact
□
■
•
a. Would the project result in generation of a substantial temporary or permanent increase in ambient noise levels in the vicinity of the project in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? Housing is considered a noise-sensitive rather than a noise-generating land use. The primary source of ambient noise in San Marino's residential neighborhoods is traffic. The Housing Element is a policy document and does not propose specific projects; rather, it outlines density requirements per RHNA allocations. Any future housing development projects would be subject to the General Plan Land Use and Noise policies and limits, as well as Zoning regulations and setbacks, Building Code requirements, standard conditions of approval, and project-specific environmental review as applicable. As such, the update will not result in substantial increase in ambient noise or vibration levels in the city.
LESS THAN SIGNIFICANT IMPACT
b. Would the project result in generation of excessive groundborne vibration or groundborne noise levels?
The city's general plan has identified traffic as being the main contributors to noise in neighboring residential areas. However, existing traffic noise is not considered to be a significant impact on new residential construction. In addition, the city's general plan includes a noise element technical analysis that measured noise levels throughout specific sites of San Marino. The analysis concluded that noise levels along Huntington Drive are within a range considered conditionally acceptable for sensitive land Initial Study - Negative Declaration 31 PAGE 749 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
uses. Temporary noise levels and groundborne vibrations from new development as allocated by RHNA goals may impact the environment; however, as stated above, the general plan's noise element contains provisions for monitoring and mitigating noise impacts to sensitive land uses such as residential, library and schools. The Housing Element update in and of itself will not result in generation of excessive groundborne noise and vibration levels.
NO IMPACT
c. For a project located within the vicinity of a private airstrip or an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels?
There are no public airports, private airstrips, or airport land use plan areas within the City; nor within two miles from the City limits.
NO IMPACT
32 PAGE 750 of 1856
Noise
Population and Housing
14 Population and Housing
Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact No Impact
Would the project:
a. Induce substantial unplanned population
growth in an area, either directly (e.g., by
proposing new homes and businesses) or
indirectly (e.g., through extension of
roads or other infrastructure)?
b. Displace substantial numbers of existing
people or housing, necessitating the
construction of replacement housing
elsewhere?
□
□
□ ■ □
D □ ■
a. Would the project induce substantial unplanned population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)?
San Marino had a population of 13,048 persons in 2019 (US Census, 2019); this population has been relatively stable since 1970 when San Marino was built out. The draft housing element update includes goals to maintain the existing housing stock while providing housing opportunities for all income levels within the City. To accomplish the City's fair share of RHNA goals, a total of 397 units would need to be built through the provision of ADU/ JADUs and with future consideration of limited rezoning efforts to allow for increased density. The Housing Element update is a policy document and does not propose specific development projects. Rather, it outlines policy provisions and recommendations for accommodating RHNA goals and does not induce substantial unplanned population growth either directly or indirectly.
LESS THAN SIGNIFICANT IMPACT
b. Would the project displace substantial numbers of existing people or housing, necessitating the construction of replacement housing elsewhere?
The project would not displace any people, as the update is proposing measures to increase the potential for housing within the City. Under state laws, if a development project were to be proposed on a site where existing housing units occupied by low-income households exist, special relocation measures would be required to avoid displacement. Substantial numbers of existing people of housing would not be affected by this Housing Element Update.
NO IMPACT
Initial Study - Negative Declaration 33 PAGE 751 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
15 Public Services
Less than
Significant
Potentially with Less than
Significant Mitigation Significant
Impact Incorporated Impact No Impact
a. Would the project result in substantial
adverse physical impacts associated with
the provision of new or physically altered
governmental facilities, or the need for
new or physically altered governmental
facilities, the construction of which could
cause significant environmental impacts,
in order to maintain acceptable service
ratios, response times or other
performance objectives for any of the
public services:
1 Fire protection? □ □ ■ □
2 Police protection? □ □ ■ □
3 Schools? □ □ ■ □
4 Parks? □ □ ■ □
5 Other public facilities? □ □ ■ □
a.1. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered fire protection facilities, or the need for new or physically altered fire protection facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives?
The housing element update is a policy document that increases opportunities for the provision of housing within the city, but it does not approve specific development projects in and of itself. Sitespecific housing development occurs through the city's permitting system and includes an evaluation of the sufficiency of local fire protection resources. Housing development necessitates nearby fire hydrants to mitigate adverse impacts to structures but would not require additional fire protection facilities due to the city's built-out nature. Therefore, the housing element update does not require additional fire protection facilities and does not result in substantial adverse impacts to the facilities.
LESS THAN SIGNIFICANT IMPACT
a.2. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered police protection facilities, or the need for new or physically altered police protection facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives?
34 PAGE 752 of 1856
Public Services
Population and Housing
The housing element update will not result in substantial adverse impacts to police protection facilities.
LESS THAN SIGNIFICANT IMPACT
a.3. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered schools, or the need for new or physically altered schools, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios or other performance objectives? The housing element update will not result in substantial adverse impacts to school or the provision thereof. New construction is required to pay school impact fees to the local school district which are used to maintain the level of services.
LESS THAN SIGNIFICANT IMPACT
a.4. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered parks, or the need for new or physically altered parks, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios or other performance objectives? The housing element update will not result in substantial adverse impacts to the provision or construction of parks.
LESS THAN SIGNIFICANT IMPACT
a.5. Would the project result in substantial adverse physical impacts associated with the provision of other new or physically altered public facilities, or the need for other new or physically altered public facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives?
The housing element update will not result in substantial adverse impacts to public facilities as it will consist of in-fill development with adequate infrastructure to serve future development.
LESS THAN SIGNIFICANT IMPACT
Initial Study - Negative Declaration 35 PAGE 753 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
16 Recreation
a. Would the project increase the use of
existing neighborhood and regional parks
or other recreational facilities such that
substantial physical deterioration of the
facility would occur or be accelerated?
b. Does the project include recreational
facilities or require the construction or
expansion of recreational facilities which
might have an adverse physical effect on
the environment?
Potentially
Significant
Impact
□
□
Less than
Significant
with
Mitigation
Incorporated
□
□
Less than
Significant
Impact
□
□
No Impact
•
•
a. Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated?
The city contains two parks dedicated for open space and recreation: Huntington Gardens and Lacey Park. The 237 acres of open space provides a space for residents and visitors to recreate. The housing element update allows provisions for the projected increase of housing units, which may lead to increased usage of nearby parks and open space. Lacey Park is managed by the city's Community Services Department and the recreation facilities are managed under a reservation system to limit large groups, and the trails are paved to limit physical degradation. As such, projected increases in housing units as outlined in the housing element will not lead to substantial physical deterioration.
NO IMPACT
b. Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? Adoption of the housing element update does not include construction of any facilities and thus would not have a physical impact on the environment.
NO IMPACT
36 PAGE 754 of 1856
17 Transportation
Would the project:
a. Conflict with a program, plan, ordinance,
or policy addressing the circulation
system, including transit, roadway,
bicycle, and pedestrian facilities?
b. Conflict or be inconsistent with CEQA
Guidelines section 15064.3, subdivision
(b)?
c. Substantially increase hazards due to a
geometric design feature (e.g., sharp
curves or dangerous intersections) or
incompatible use (e.g., farm equipment)?
d. Result in inadequate emergency access?
Potentially
Significant
Impact
D
D
D
D
Less than
Significant
with
Mitigation
Incorporated
D
D
D
D
Less than
Significant
Impact
D
■
D
■
Transportation
Recreation
a. Would the project conflict with a program, plan, ordinance, or policy addressing the circulation system, including transit, roadway, bicycle, and pedestrian facilities? The proposed housing element update, being a plan level document creating no new physical features, would not conflict with programs, plans, ordinances, or other policies related to circulation.
Future development influenced by the updated housing element would be created in already developed areas. There would be no impact from the proposed project.
NO IMPACT
b. Would the project conflict or be inconsistent with CEQA Guidelines section 15064.3, subdivision (b)?
The proposed housing element update, being a plan level document creating no new physical features, would not conflict with the CEQA guidelines outlined in section 15064.3, subdivision (b). The adoption of the updated housing element would not result in the direct creation of traffic or the addition of Vehicle Miles Travelled. The impact of the proposed housing element update would be less than significant.
LESS THAN SIGNIFICANT IMPACT
c. Would the project substantially increase hazards due to a geometric design feature (e.g., sharp curves or dangerous intersections) or incompatible use (e.g., farm equipment)? The proposed housing element update would not create any physical features or cause changes to the existing transportation infrastructure. The proposed project could result in Initial Study - Negative Declaration 37
No Impact
■
D
■
□
PAGE 755 of 1856
City of San Marino
Initial Study for 2021-2029 Housing Element Update
the future development of new housing; however, because the City of San Marino is already completely developed, no new roads would be required to serve this future development.
There would be no impact from the proposed housing element update.
NO IMPACT
d. Would the project result in inadequate emergency access? The proposed housing element would not create any physical structures or other features requiring emergency services. Future housing development influenced by the proposed housing element would be located in already developed areas with established emergency services and access. Impacts from the proposed housing element would be less than significant.
LESS THAN SIGNIFICANT IMPACT
38 PAGE 756 of 1856
18 Tribal Cultural Resources
Would the project cause a substantial adverse
change in the significance of a tribal cultural
resource, defined in Public Resources Code
Section 21074 as either a site, feature, place,
or cultural landscape that is geographically
defined in terms of the size and scope of the
landscape, sacred place, or object with
cultural value to a California Native American
tribe, and that is:
a. Listed or eligible for listing in the
California Register of Historical
Resources, or in a local register of
historical resources as defined in Public
Resources Code Section 5020.l{k)?
b. A resource determined by the lead
agency, in its discretion and supported by
substantial evidence, to be significant
pursuant to criteria set forth in
subdivision (c) of Public Resources Code
Section 5024.1? In applying the criteria
set forth in subdivision (c) of Public
Resources Code Section 5024.1, the lead
agency shall consider the significance of
the resource to a California Native
American tribe.
Potentially
Significant
Impact
□
D
Less than
Significant
with
Mitigation
Incorporated
□
□
Transportation
Tribal Cultural Resources
Less than
Significant
Impact
■
■
No Impact
D
□
a - b. Would the project cause a substantial adverse change to a resource listed or eligible for listing in the California Register of Historical Resources, or in a local register of historical resources as defined in Public Resources Code Section 5020.l{k), or a resource determined to be significant pursuant to Public Resources Code section 5024.1
The City of San Marino is completely developed, leaving no undisturbed areas. The proposed housing element would not create any physical features and has no potential to impact tribal cultural resources as defined in Public Resources Code Section 21074, a resource listed in a state or local historical register as defined in Public Resources Code Section 5020.l{k). Tribal consultation was not requested in the preparation of this document. Future development influenced by the housing element has the potential to unearth previously undiscovered tribal cultural resources. However, standard project conditions of approval would require that any newly discovered resources be protected, and that work be halted while the new discovery is addressed. No tribal cultural resources Initial Study - Negative Declaration 39 PAGE 757 of 1856 City of San Marino
lnltlal Study for 2021-2029 Housing Element Update
in the City have been identified by the lead agency as being significant. Therefore, the proposed housing element would have a less than significant impact to tribal cultural resources.
LESS THAN SIGNIFICANT IMPACT
40 PAGE 758 of 1856
Transportation
Utilities and Service Systems
19 Utilities and Service Systems
Would the project:
a. Require or result in the relocation or
construction of new or expanded water,
wastewater treatment or storm water
drainage, electric power, natural gas, or
telecommunications facilities, the
construction or relocation of which could
cause significant environmental effects?
b. Have sufficient water supplies available
to serve the project and reasonably
foreseeable future development during
normal, dry, and multiple dry years?
c. Result in a determination by the
wastewater treatment provider which
serves or may serve the project that it
has adequate capacity to serve the
project's projected demand in addition to
the provider's existing commitments?
d. Generate solid waste in excess of State or
local standards, or in excess of the
capacity of local infrastructure, or
otherwise impair the attainment of solid
waste reduction goals?
e. Comply with federal, state, and local
management and reduction statutes and
regulations related to solid waste?
Potentially
Significant
Impact
□
□
□
□
□
Less than
Significant
with
Mitigation
Incorporated
□
□
□
□
□
Less than
Significant
Impact
■
■
■
■
■
No Impact
□
□
□
□
□
a. Would the project require or result in the relocation or construction of new or expanded water, wastewater treatment or storm water drainage, electric power, natural gas, or telecommunications facilities, the construction or relocation of which could cause significant environmental effects?
The proposed housing element update; being a plan level document with no construction components, would not result in the creation of new utility and service system facilities. Future construction influenced by the proposed housing element has the potential to require connections to natural gas, wastewater treatment and other services typical of residential development. However, any future development would be infill and would be served by infrastructure that is already in place.
Impacts to utilities and service systems would be less than significant.
Initial Study - Negative Declaration 41 PAGE 759 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
LESS THAN SIGNIFICANT IMPACT
b. Would the project have sufficient water supplies available to serve the project and reasonably foreseeable future development during normal, dry, and multiple dry years? The proposed housing element update would create no new residences or other construction requiring water usage. Water supplies would not be affected by the implementation of the proposed housing element update. Future development influenced by the housing element would require water. However, sufficient supply is available to meet the demand and is expected to be sufficient even in drier years. Impacts from the proposed housing element would be less than significant.
LESS THAN SIGNIFICANT IMPACT
c. Would the project result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments?
The proposed housing element update would create no new construction or result in new demand for wastewater services. Future construction that may result from the proposed housing element update would require sewer services. The Sanitation District overseeing the area has expressed confidence that the projected new demand would not exceed their ability to provide services. Impacts from the proposed housing element would be less than significant.
LESS THAN SIGNIFICANT IMPACT
d. Would the project generate solid waste in excess of State or local standards, or in excess of the capacity of local infrastructure, or otherwise impair the attainment of solid waste reduction goals?
The proposed housing element update would create no new construction or result in new demand for solid waste services. Future development influenced by the proposed housing element would require solid waste services. However, it is not expected that the projected increase in housing will create a demand for solid waste services that would exceed the capacity of local infrastructure.
Impacts from the proposed housing element update would be less than significant.
LESS THAN SIGNIFICANT IMPACT
e. Would the project comply with federal, state, and local management and reduction statutes and regulations related to solid waste?
The proposed housing element update would not create any demand for solid waste services. Future development would require solid waste services. Future development would be required to comply with all federal, state, and local guidelines regarding solid waste. Impacts from the proposed housing element update would have a less than significant impact.
LESS THAN SIGNIFICANT IMPACT
42 PAGE 760 of 1856
20 Wildfire
If located in or near State responsibility areas
or lands classified as very high fire hazard
severity zones, would the project:
a. Substantially impair an adopted
emergency response plan or emergency
evacuation plan?
b. Due to slope, prevailing winds, and other
factors, exacerbate wildfire risks and
thereby expose project occupants to
pollutant concentrations from a wildfire
or the uncontrolled spread of a wildfire?
c. Require the installation or maintenance
of associated infrastructure (such as
roads, fuel breaks, emergency water
sources, power lines or other utilities)
that may exacerbate fire risk or that may
result in temporary or ongoing impacts
to the environment?
d. Expose people or structures to significant
risks, including downslopes or
downstream flooding or landslides, as a
result of runoff, post-fire slope instability,
or drainage changes?
Potentially
Significant
Impact
D
D
D
D
Wildfire
Utilities and Service Systems
Less than
Significant
with
Mitigation
Incorporated
D
D
D
D
Less than
Significant
Impact
D
D
D
D
No Impact
■
■
■
■
a. If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project substantially impair an adopted emergency response plan or emergency evacuation plan?
The City of San Marino is not located within a State Responsibility Area (SRA) or within a Very High Fire Hazard Severity Zone {VHFHSZ) as classified by CAL FIRE. No SRA or VHFHSZ exists within two miles of the city. The proposed housing element update would not alter any physical infrastructure or other features that could have an impact on emergency responses. There would be no impact from the proposed housing element update.
NO IMPACT
b. If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project, due to slope, prevailing winds, and other factors, exacerbate wildfire Initial Study - Negative Declaration 43 PAGE 761 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
risks and thereby expose project occupants to pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire?
The City of San Marino is not located within a State Responsibility Area (SRA) or within a Very High Fire Hazard Severity Zone {VHFHSZ) as classified by CAL FIRE. No SRA or VHFHSZ exists within two miles of the city. The proposed housing element update would not directly create any new development or other physical features. Fire hazards would not be exacerbated as a result of the project. There would be no impact from the proposed housing element update.
NO IMPACT
c. If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project require the installation or maintenance of associated infrastructure (such as roads, fuel breaks, emergency water sources, power lines or other utilities) that may exacerbate fire risk or that may result in temporary or ongoing impacts to the environment? The City of San Marino is not located within a State Responsibility Area (SRA) or within a Very High Fire Hazard Severity Zone {VHFHSZ) as classified by CAL FIRE. No SRA or VHFHSZ exists within two miles of the city. No physical development would be created as a result of the housing element update. Any housing development influenced by the housing element update would be infill and would be served by infrastructure that is already in place. There would be no impact from the proposed housing element update.
NO IMPACT
d. If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, would the project expose people or structures to significant risks, including downs/opes or downstream flooding or landslides, as a result of runoff, post-fire slope instability, or drainage changes?
The City of San Marino is not located within a State Responsibility Area (SRA) or within a Very High Fire Hazard Severity Zone {VHFHSZ) as classified by CAL FIRE. No SRA or VHFHSZ exists within two miles of the city. The housing element update is a policy document and would not create or give entitlements to any individual project. No component of the project would exacerbate the risk of wildfire or create additional post-fire hazards. There would be no impact from the proposed housing element update.
NO IMPACT
44 PAGE 762 of 1856
Mandatory Findings of Significance
Utilities and Service Systems
21 Mandatory Findings of Significance
Potentially
Significant
Impact
Less than
Significant
with
Mitigation
Incorporated
Less than
Significant
Impact No Impact
Does the project:
a. Have the potential to substantially
degrade the quality of the environment,
substantially reduce the habitat of a fish
or wildlife species, cause a fish or wildlife
population to drop below self-sustaining
levels, threaten to eliminate a plant or
animal community, substantially reduce
the number, or restrict the range of a
rare or endangered plant or animal or
eliminate important examples of the
major periods of California history or
prehistory?
b. Have impacts that are individually
limited, but cumulatively considerable?
("Cumulatively considerable" means that
the incremental effects of a project are
considerable when viewed in connection
with the effects of past projects, the
effects of other current projects, and the
effects of probable future projects)?
c. Have environmental effects which will
cause substantial adverse effects on
human beings, either directly or
indirectly?
D
D
D
□ ■ D
D D ■
D ■ D
a. Does the project have the potential to substantially degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, substantially reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? The proposed project is a policy document meant to regulate and facilitate the creation of housing.
The project would not create any housing or other physical development. The project would not permit any project or grant any entitlements for future projects. Future development of sites identified for housing would not have significant effects on biological or historical resources for the reasons outlined in the above study. Impacts from the project would be less than significant.
LESS THAN SIGNIFICANT IMPACT
Initial Study - Negative Declaration 45 PAGE 763 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
b. Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? The proposed project is a policy document meant to regulate and facilitate the creation of housing.
The project would not create any housing or other physical development. No cumulatively considerable impacts could result from the proposed project. Future housing development influenced by the project may have the potential to cause impacts to the environment, however such future projects are unknown and attempting to evaluate future impacts would be speculative. There would be no significant impacts from the proposed Housing Element Update project.
NO IMPACT
c. Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly?
The proposed project is a policy document meant to regulate and facilitate the creation of housing.
The project would not create any housing or other physical development. As outlined in the above study, the project would have no significant impacts or substantial adverse impacts to human beings.
Impacts from the proposed project would' be less than significant.
LESS THAN SIGNIFICANT IMPACT
46 PAGE 764 of 1856
References
References
Bibliography
[ ]
California American Water 2020 Annual Water Quality Report (https://www.amwater.com/ccr/sanmarino.pdf)
City of San Marino 2001 General Plan
(https://www.cityofsanmarino.org/Final%20General%20Plan.pdf) City of San Marino Public Works
(https:ljwww.cityofsanmarino.org/government/departments/parks public works Iwate IJIBQ)
City of San Marino Sewer Management Plan May 2019
(https://www.cityofsanmarino.org/Parks%20&%20Public%20Works/Sewer'/o20System%20 Management%20Plan.pdf)
Environmental Protection Agency 2014 Basin Plan (https://www.epa.gov/sites/defau1t/files/2015- 03/documents/ca4-losangeles-region.pdf)
Main San Gabriel Basin (https:Uwww.watermaster.org/basin-map) Metropolitan Water District of Southern California (https://thehawkinscompany.com/wpcontent/uploads/2021/01/metro water district v6.pdf) Soil Survey of the San Gabriel Area, California, 1901.
(https://www.nrcs.usda.gov/lnternet/FSE_MANUSCRIPTS/california/sangabrie1CA1901/sang abrielCA1901.pdf)
US Census 2019 (https://www.census.gov/quickfacts/sanmarinocitycalifornia) List of Preparers
4LEAF, Inc. and McNulty Consulting prepared this IS-ND under contract to the City of San Marino.
Persons involved in data gathering analysis, project management, and quality control are listed below.
4LEAF, INC.
Eduardo Hernandez, Senior Planner
Elliott Pickett, Associate Planner
Nick Bateman, Associate Planner
Denise Truong, Assistant Planner
Jane Riley, AICP, Director of Housing Policy
Toccarra Thomas, AICP, Deputy Director of Planning Services Initial Study - Negative Declaration 47 PAGE 765 of 1856 City of San Marino
Initial Study for 2021-2029 Housing Element Update
MCNULTY CONSULTING
Bret McNulty, Principal
48 PAGE 766 of 1856
i
City of San Marino
2021-2029 Housing Element Zone Code Amendment
CEQA Exemption Technical Memorandum
prepared by
City of San Marino
Planning Division, Department of Community Development
2200 Huntington Drive
San Marino, CA 91108
October 2024
Attachment 10
PAGE 767 of 1856
City of San Marino
2021-2029 Housing Element Zone Code Amendment
ii
Table of Contents
1. Project Title..........................................................................................................................................1
2. Lead Agency Name and Address.....................................................................................................1
3. Contact Person and Phone Number..............................................................................................1
4. Project Location ..................................................................................................................................1
5. Project Sponsor’s Name and Address...........................................................................................2
6. General Plan Designation ..................................................................................................................2
7. Zoning ....................................................................................................................................................2
8. Introduction..........................................................................................................................................2
9. Description of Project........................................................................................................................3
10. Exemption Analysis.............................................................................................................................7 Bibliography................................................................................................................................................... 100 Figures
Figure 1 Location Map........................................................................................................................................1 Figure 2 Zoning Map...........................................................................................................................................7 PAGE 768 of 1856
1 CEQA Exemption- “Common Sense”
1. Project Title
City of San Marino 2021-2029 Housing Element Zoning Code Amendment CEQA Exemption Technical Memorandum
2. Lead Agency Name and Address
City of San Marino, Community Development Department
2200 Huntington Drive, 1st Floor San Marino, CA 91108
3. Contact Person and Phone Number
Isidro Figueroa, Director of Community Development
(626) 300-0700
4. Project Location
Citywide. As an element of the City of San Marino’s General Plan, the Housing Element Update will apply to all properties in the City for the 2021-2029 planning period. The City of San Marino is located in the center of the County of Los Angeles, south of the San Gabriel Mountains and approximately 11 miles north of the City of Los Angeles. The cities of Pasadena, South Pasadena, San Gabriel, and Alhambra surround San Marino. See Figure 1 below.
PAGE 769 of 1856
City of San Marino
2021-2029 Housing Element Zone Code Amendment
2 5. Project Sponsor’s Name and Address
City of San Marino, Department of Community Development 2200 Huntington Drive, 1st Floor San Marino, CA 91108
6. General Plan Designation
Citywide – various
7. Zoning
Citywide – various
8. Introduction
This Technical Memorandum serves as an evaluation of the City of San Marino 2021-2029 (6th cycle) Housing Element Zone Text Amendment (proposed project) for California Environmental Quality Act (CEQA) compliance. This Technical Memorandum was prepared to present: 1) the findings resulting from the CEQA compliance review, as described below; and 2) the recommendations concerning the appropriate CEQA compliance documentation.
STATUTORY AUTHORITY AND REQUIREMENTS
Once it is determined that an activity is a project subject to CEQA, it is then determined whether the project is exempt from CEQA. State CEQA Guidelines Section 15061(b) outlines the ways in which a project may be exempt as follows: A project is exempt from CEQA if: 1) The project is PAGE 770 of 1856
3 exempt by statute (see, e.g. Article 18, commencing with Section 15260). 2) The project is exempt pursuant to a categorical exemption (see Article 19, commencing with Section 15300) and the application of that categorical exemption is not barred by one of the exceptions set forth in Section 15300.2. 3) The activity is covered by the common-sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. 4) The project will be rejected or disapproved by a public agency. (See Section 15270(b)). 5) The project is exempt pursuant to the provisions of Article 12.5 of Chapter 3. The proposed project would be exempt as a “common sense” exemption under State CEQA Guidelines Section 15061(b)(3) because implementation of the proposed project would not have the potential to cause a significant effect on the environment, as further discussed below in Section 3, Findings Concerning CEQA Exemption.
9. Description of Project
The 2021-2029 Housing Element Zoning Code Amendment includes an amendment of the City's Zoning Code and Map that serves to meet the housing objectives identified in the City’s 2021-2029 Housing Element. State law requires each city to update its Housing Element every eight (8) years and submit it for certification to the California Department of Housing and Community Development (HCD). This is the 6th Housing Element update cycle since the California Legislature identified housing as a priority statewide and began regular updating to General Plan Housing Elements, including the City of San Marino.
A major component of the Housing Element update is the City’s shortage of adequate sites to meet the regional housing need. The regional housing need allocation (RHNA) is an estimate of the city’s housing needs at all price levels, based on the existing population plus its projected growth, over the next eight years. HCD determines the housing needs for each region in the state and provided to the representative area associations of governments who distributes the RHNA to the cities and counties.
The total units estimated for the entire Southern California region were distributed by the Southern California Association of Governments (SCAG).
On March 22, 2021, SCAG issued its final 6th-cycle RHNA Allocation Plan, which determined that the City of San Marino is required to accommodate 397 total units. The City is not required to construct additional housing units or issue building permits to meet the RHNA allocation, but it must make adequate sites available with appropriate residential zoning and development potential to accommodate the RHNA over the 8-year planning period. To do this, the City is required to evaluate land use patterns, development regulations and challenges, and identify potentially developable land to demonstrate how the City plans to accommodate the City’s RHNA allocation. Because San Marino currently lacks sufficient sites with appropriate zoning to accommodate its assigned RHNA, this project will update the City’s Zoning Code and Map to accommodate the programs identified in the City’s State mandated 2021-2029 Housing Element. Parcel-specific CEQA analysis will be conducted for the housing element rezoning project. Attempting to analyze individual rezoning on a parcel-byparcel basis at this time would be speculative and is not within the scope of the project or evaluated in the Initial Study (State Clearing House #).
The City of San Marino prepared and adopted Initial Study/Negative Declaration for the City's State mandated 2021-2029 Housing Element that evaluated the environmental impacts for potential development of 397 dwelling units to support meeting the City's Regional Housing Needs Assessment (RHNA) allocation. The 2021-2029 Housing Element Zoning Code Amendment is proposing to rezone 118 parcels which includes 104 parcels rezoned to MU1, 12 parcels rezoned to MU2, 1 parcel rezoned to RM1 (Stoneman), and 1 parcel rezoned to H&C (Southwestern Academy). The adopted PAGE 771 of 1856
City of San Marino
2021-2029 Housing Element Zone Code Amendment
4 2021-2029 Housing Element IS/ND (SCH 2022010208) proposed to rezone 1,796 parcels that were a mixture of both residential and commercial. As part of the 6th cycle Housing Element update, cities are required to identify housing sites that provide the development capacity to accommodate build out of the City's RHNA allocation at all income levels. The City of San Marino’s has limited opportunities to provide affordable housing due to historic land use patterns, high land and housing costs, and scarcity of vacant land. To accommodate the City's RHNA need for all income levels, future housing development would occur through a variety of methods, including development on vacant parcels, infill development in existing commercial areas, development of accessory dwelling units (ADU), and development on City-owned parcels. Housing elements are also required to consider ways to promote access to housing that is attainable for residents at all income levels, beyond focusing solely on opportunities for production of new units. The 2021-2029 Housing Element Zoning Code Amendment would implement the Housing Element programs to promote housing on a citywide level.
It would also involve revisions to the Codes to allow future staff, designers, developers, architects, and the general public to clearly communicate and interpret these provisions. Objective Design Standards would include topics such as site planning, building massing, frontages, entrances, building material, architectural styles, landscape, lighting, and open space.
Based on a review of the City's adopted and certified 6th Cycle Housing Element, the following Zoning Code amendments would be implemented:
The State mandated 2021-2029 Housing Element implements Program 1.6, which requires the City to revise its City Code to allow single room occupancy (SRO) residential development in zones that allow multi-family development pursuant to the objective design and development standards adopted for SRO development (see Program 1.5 of the 2021-2029 Housing Element).
Additionally, the City Code shall be revised to allow these developments by-right if at least 20% of project units are provided as affordable to low-income households.
The City’s State mandated 2021-2029 Housing Element contains Program 1.7, which requires the City to create a Multi-family Residential (RM1) zone that will allow residential uses at a minimum density of 30 du/acre and a maximum density of 40 du/acre which is currently zoned Commercial (C-1). As part of this program, the City shall create objective development standards that ensure maximum densities can be achieved in the RM1 zone. Multi-family projects in the RM1 zone that comply with objective design standards will be approved ministerially and will not be subject to discretionary review. As part of this program, the City will commit to consult with the development community through outreach efforts at least once a year during the planning period and during public meetings as appropriate to determine whether the standards facilitate or constrain the development of housing in the City. Objective design standards for the RM1 zone shall be reviewed 18 months after adoption of the Housing Element to determine whether the standards are creating a constraint on housing development in the RM1 zone. If it is determined that the standards are creating a constraint, then the City shall revise the objective design standards no later than 30 months after the adoption of the Housing Element. The Stoneman site shall be rezoned to Multi-family Residential (RM1). This program will help affirmatively further fair housing by addressing issues related to patterns of familial and income segregation, cost burden, and displacement.
The City’s State mandated 2021-2029 Housing Element implements Program 1.8, requires the City to create a new Mixed-Use Zoning District that will include two Mixed-Use ZonesMixed-Use 1 (MU-1) and Mixed-Use 2 (MU-2). These zones are currently zoned Commercial (C-1) which allow housing. The MU-1 and MU-2 zones will allow 100% residential uses at the densities prescribed for each zone. The MU-1 zone will allow residential uses at a minimum density of 25 units per acre and a maximum density of 30 units per acre which is consistent with the minimum density required by State law. As part of this program, the City shall create objective development standards that ensure maximum densities can be achieved in the MU-1 zone. Multi-family projects in the MU-1 PAGE 772 of 1856
5 zone that comply with objective design standards will be approved ministerially and will not be subject to discretionary review. As part of this this program, the City shall rezone 104 parcels along Huntington Drive, including MU Site 2 identified in the Site’s Inventory, to the new MU-1 zone. The MU-2 zone will allow residential uses at a minimum density of 30 units/acre and a maximum density of 40 units/acre. As part of this program, the City shall adopt objective development standards that ensure maximum densities can be achieved in the MU-2 zone. Multi-family projects in the MU-2 zone that comply with objective design standards will be approved ministerially and will not be subject to discretionary review. As part of this program, the City will commit to consult with the development community through outreach efforts at least once a year during the planning period and during public meetings as appropriate to determine whether the standards facilitate or constrain the development of housing in the City. Objective design standards for the MU zones shall be reviewed 18 months after adoption of the Housing Element to determine whether the standards are creating a constraint on housing development in the MU zones. If it is determined that the standards are creating a constraint, then the City shall revise the objective design standards no later than 30 months after the adoption of the Housing Element. As part of this program, the City shall rezone 11 parcels along Huntington, including MU Sites 1 and 3 identified in the Sites Inventory, to the new MU-2 zone. This program will help affirmatively further fair housing by addressing issues related to patterns of familial and income segregation, and cost burden.
Pursuant to the City’s State mandated 2021-2029 Housing Element, Program 1.9 requires the City to rezone the Southwestern Academy from R-1 to H&C to allow for the development of 20 employee housing units on approximately 1 acre of the site. The residential development shall not include the demolition of any buildings on-site that are considered historically significant pursuant to City’s historic survey findings property list. As part of this program, the City will update the adopted development standards and objective design standards prescribed for multifamily residential development in the H&C zone to ensure a maximum density of 30 units per acre can be achieved.
Multi-family projects in the H&C zone that comply with objective design standards will be approved ministerially and will not be subject to discretionary review. As part of this program, the City will commit to consult with the development community through outreach efforts at least once a year during the planning period and during public meetings as appropriate to determine whether the standards facilitate or constrain the development of housing in the City. Objective design standards for the H&C zone shall be reviewed 18 months after adoption of the Housing Element to determine whether the standards are creating a constraint on housing development in the H&C zone. If it is determined that the standards are creating a constraint, then the City shall revise the objective design standards no later than 30 months after the adoption of the Housing Element. This program will help affirmatively further fair housing by addressing issues related to patterns of familial and income segregation, and cost burden.
In accordance with the City’s State mandated 2021-2029 Housing Element, Program 1.10 requires the City to adopt an implementing ordinance to address the recent changes made to the State’s density bonus law. As part of this program, the City will assess additional density bonus standards that better encourage and reward projects that meet the City’s demonstrated housing needs for lower-income households, which may include the following:
• Increase density range to 50 du/acre;
• Reduce parking requirements; or
• Waive Development Impact Fees
Additionally, the City’s implementation of the density bonus law will provide for the City’s Community Development Director to make the final determination for any density bonus request.
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City of San Marino
2021-2029 Housing Element Zone Code Amendment
6 The City’s State mandated 2021-2029 Housing Element identifies Program 1.17, which requires the City to adopt a Religious Institution Housing (RIH) zone that will allow residential uses at a minimum density of 20 units/acre and a maximum density of 30 units/acre. The RIH zone is consistent with the provisions found within Senate Bill 4, the Affordable Housing on Faith Lands Act of 2023. Additionally, as part of this program, the City shall adopt objective development standards consistent with the State mandated Affordable Housing on Faith and Higher Education Lands Act of 2023. Multi-family projects in the RIH zone that comply with objective design standards will be approved ministerially and will not be subject to discretionary review. St. Edmund’s Episcopal Church, San Marino Congregational United Church of Christ, First Church of Christ Scientist, and San Marino Community Church shall be rezoned to the new RIH zone. All sites within the RIH zone shall comply with the by-right requirements of Government Code section 65583.2 (h) and (i), including:
• Permitting owner-occupied and rental multi-family uses by-right for developments in which 20 percent or more of the units are affordable to lower-income households; • Accommodating a minimum of 16 units per site;
• Requiring a minimum density of 20 units per acre;
• Allow 100 percent residential use in the RIH zone; and • Require at least 50 percent of the floor area to be for residential uses.
In accordance with the City’s State mandated 2021-2029 Housing Element, Program 3.8 identifies the need to reduce zoning constraints on housing for persons with special needs (elderly, disabled). As such, the City shall adopt an ordinance and amend the Zoning Code to allow for nonlicensed residential care facilities with seven or more bedrooms to be a use permitted by-right (without a CUP) in zones that allow multi-family housing pursuant to the same objective design requirements prescribed for multi-family residential projects. Additionally, the City shall adopt an ordinance and amend the Zoning Code to permit group homes (regardless of licensing) for seven or more persons in all zones allowing residential uses similar to other residential uses of the same type in the same zone.
Based on the City’s state mandated 2021-2029 Housing Element, Program 3.10 requires the City to update the Zoning Code to address the provision of employee housing pursuant to the State Employee Housing Act, specifically Health and Safety Code Section 17021.5, which requires employee housing for six or fewer employees to be treated as a single-family structure and permitted in the same manner as other dwellings of the same type in the same zone. The City will specifically define this type of employee housing in the Zoning Code and permit it in all zoning districts that allow singlefamily residences.
In accordance with the City’s State mandated 2021-2029 Housing Element, Program 3.11 requires the City to amend the Zoning Code to add transitional housing and supportive housing as permitted uses in zones where multi-family uses are permitted pursuant to the City’s objective design standards prescribed for multi-family residential uses to satisfy the requirements of Government Code section 65651.
In accordance with the City’s State mandated 2021-2029 Housing Element, Program 3.13 requires the City to adopt an ordinance and amend the Zoning Code to permit residential care facilities (regardless of licensing) for six or less persons by-right in the R-1 zone.
PAGE 774 of 1856
7 Figure 2: Zoning Map
10. Exemption Analysis
In order to determine if the proposed project is exempt, we reviewed potential CEQA exemptions that may apply to the proposed project. The following analysis reviews if the proposed project can be considered categorically exempt.
Categorical Exemption
Pursuant to CEQA Guidelines Section 15354, "Categorical Exemption" means an exemption from CEQA for a class of projects based on a finding by the Secretary for Resources that the class of projects does not have a significant effect on the environment.
CEQA Guidelines Sections 15300.2(a) through (f) list specific exceptions for which a CE may not be used. These exceptions are as follows:
a. Location. Classes 3, 4, 5, 6, and 11 are qualified by consideration of where the project is to be located - a project that is ordinarily insignificant in its impact on the environment may in a particularly sensitive environment be significant. Therefore, these classes are considered to apply in all instances, except where the project may impact an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies.
PAGE 775 of 1856
City of San Marino
2021-2029 Housing Element Zone Code Amendment
8 There are no environmental resources of hazardous or critical concern that are designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies on the potential project sites (that were not previously identified and mitigated in the adopted IS/ND (SCH 2022010208), such as critical habitat for listed threatened or endangered species (United States Fish and Wildlife 2023a) or hazardous materials release sites. As such, the 2021-2029 Housing Element Zoning Code Amendment does not trigger these exemption exceptions. b. Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant.
Construction activities associated with implementation of the 2021-2029 Housing Element Zoning Code Amendment could have environmental effects in the long-term. The 2021-2029 Housing Element Zoning Code Amendment is required in order to implement the aforementioned programs to reconcile the City’s State mandated 2021-2029 Housing Element. The amendments are related to reconciling City policy and as such does not propose specific development projects. The 2021-2029 Housing Element Zoning Code Amendment is proposing to rezone 118 parcels which includes 104 parcels rezoned to MU1, 12 parcels rezoned to MU2, 1 parcel rezoned to RM1 (Stoneman), and 1 parcel rezoned to H&C (Southwestern Academy). The adopted 2021-2029 Housing Element IS/ND (SCH 2022010208) proposed to rezone 1,796 parcels that were a mixture of both residential and commercial. Based on the aforementioned, the 2021-2029 Housing Element Zoning Code Amendment does not trigger these exemption exceptions.
Implementation of the Housing Element was analyzed in adopted IS/ND (SCH 2022010208). c. Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances.
The 2021-2029 Housing Element Zoning Code Amendment is required in order to reconcile with the programs outlined in the City’s State mandated 2021-2029 Housing Element. Based on the requirement to update the City’s Code to be consistent with the City’s State mandated Housing Element, there are no unusual circumstances present or proposed. Due to the absence of unusual circumstances related to the project or on the project site, the project would not have a reasonable possibility for a significant effect on the environment due to unusual circumstances and this exception does not apply.
d. Scenic Highways. A categorical exemption shall not be used for a project which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a state scenic highway. This does not apply to improvements which are required as mitigation by an adopted negative declaration or certified EIR.
According to the California Department of Transportation (2023), there are no state designated scenic highway sections within City of San Marino. The 2021-2029 Housing Element Zoning Code Amendment does not trigger these exemption exceptions.
e. Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code.
The 2021-2029 Housing Element Zoning Code Amendment is required in order to be consistent with the City’s State mandated 2021-2029 Housing Element, which is a policy document and as such does not propose specific development projects, but facilitates density needed to accommodate the State mandated 6th cycle RHNA. Since specific projects are not known at this time, the City cannot assess the specific impacts of development in qualitative terms. All housing development proposals on PAGE 776 of 1856
9 rezoned sites would be subject to the policies listed in the 2001 General Plan Safety and Hazards chapter, the standard conditions of approval, and project-specific environmental review. Furthermore, proposals are subject to development standards and conditions of approval as part of the permitting process, including environmental review. The Zoning Code updates do not trigger these exemption exceptions.
f. Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource.
The 2021-2029 Housing Element Zoning Code is required in order to provide the development capacity to accommodate build out of the City's RHNA allocation at all income levels and is not required to construct the units. At the time future development projects are proposed, the City will review the proposal for potential impacts to historical resources as defined by the Guidelines to the Implementation of CEQA § 15064.5, which includes: A resource listed in, or determined to be eligible by the State Historical Resources Commission, for listing in the California Register of Historical Resources (Pub. Res. Code§ 5024.1, Title 14 CCR, Section 4850 et seq.). However, much of the land in the city is already developed. Any future disturbance of native soils or disturbance of human remains, or artifacts would require assessment by a qualified archaeologist or a tribal cultural resources expert. All construction undergoes preliminary review for historic preservation review per Article 18 of the City Code and in some cases further design review. Since the specific location of future projects is speculative at this time the Housing Element Update project does not have a potential for impact on cultural resources.
Common Sense Applicability
Pursuant to CEQA Guidelines Section 15061(b)(3), also known as the "general rule" or "common sense" exemption, CEQA exempts activities that can be seen with certainty to have no possibility for causing a significant effect on the environment. The CEQA Guidelines state in that section that "A project is exempt from CEQA if ... [T]he activity is covered by common sense that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA." The 2021-2029 Housing Element Zoning Code Amendment reconciles the language of the City’s Zoning Ordinance with the City’s State mandated 2021-2029 Housing Element policies and programs.
It is a policy document and does not propose or approve any physical development. The proposed amendments to the City’s Zoning Ordinance to reconcile with the City’s State mandated 2021-2029 Housing Element in order to implement State law and is consistent with the adopted 2021-2029 Housing Element IS/ND (SCH 2022010208) and are not anticipated to result in any new changes to the physical environment. The proposed project would not result in changes to the physical environment, nor would it result in potential environmental impacts beyond those addressed in the adopted 2021-2029 Housing Element IS/ND (SCH 2022010208).
Based on this analysis documented in this memorandum, the proposed 2021-2029 Housing Element Zoning Code Amendment Project meets the criteria for a common sense exemption pursuant to Sections 15061(b)(3) of the CEQA Guidelines and a Statutory Exemption pursuant to Title 14, Article 18, 15620 of the California Code of Regulations. Furthermore, exceptions to the applicability of a CE, as specified in section 15300.2(a) through (f) of the CEQA Guidelines, does not apply to the project.
Therefore, it is concluded that the project is exempt from CEQA pursuant to the common sense exemption CEQA Guidelines Section 15061(b)(3).
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City of San Marino
2021-2029 Housing Element Zone Code Amendment
10 References
Bibliography
[ ]
Adopted 2021-2029 Housing Element Initial Study/Negative Declaration (SCH 2022010208) City of San Marino 2001 General Plan
(https://www.cityofsanmarino.org/Final%20General%20Plan.pdf) PAGE 778 of 1856
RESOLUTION NO. R-24-11
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
SAN MARINO, RECOMMENDING THE ADOPTION OF THE 2021-2029
HOUSING ELEMENT (SIXTH CYCLE) OF THE SAN MARINO
GENERAL PLAN, RECOMMENDING THE APPROVAL OF THE
MUNICIPAL CODE AND ZONING MAP REVISIONS,
RECOMMENDING THE APPROVAL OF THE GENERAL PLAN AND
GENERAL PLAN MAP REVISIONS, AND RECOMMENDING THE
ADOPTION OF AN ADDENDUM TO THE ADOPTED 2021-2029
HOUSING ELEMENT INITIAL STUDY AND NEGATIVE
DECLARATION (SCH 2022010208)
WHEREAS, Government Code § 65580 et seq. requires the City of San Marino to periodically prepare and update its Housing Element in its General Plan. The City’s Housing Element establishes goals, policies, and programs to accommodate the maintenance and expansion of the City’s housing supply; and
WHEREAS, the City of San Marino’s 2021-2029 Draft Housing Element includes updated data in compliance with state housing laws and a variety of programs and strategies to address citywide housing needs and priorities; and
WHEREAS, the City Council amended the General Plan to incorporate the Final 2021-2029 (Sixth Cycle) Housing Element Update on February 9, 2022; and WHEREAS, the City Council approved the Initial Study and Negative Declaration for the 2021- 2029 Housing Element (IS/MND SCH 2022010208) on February 9, 2022; and WHEREAS, the City Council directed staff to submit the 2021-2029 Housing Element to the Department of Housing and Community Development (HCD) for certification.
WHEREAS, the 2021-2029 Housing Element was circulated to HCD on February 11, 2022 for a 60-day HCD review; and
WHEREAS, on April 12, 2022, HCD provided its 60-day comments to the 2021-2029 Housing Element via email on April 12, 2022 and
WHEREAS, the City prepared the 2021-2029 Draft Housing Element - dated May 2024 based on HCD’s review letter dated April 12, 2022, City Council input, and public input received during the community conversation meeting on April 23, 2024; and WHEREAS, on May 8, 2024, the City Council directed staff to submit the Draft Housing Element (dated May 2024) to HCD; and
WHEREAS, the May 2024 Draft Housing Element was circulated to HCD on May 29, 2024 for a 60-day HCD review; and
Attachment 11
PAGE 779 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-11
WHEREAS, on July 25, 2024, HCD provided its 60-day comments to the May 2024 Draft Housing Element via email on July 25, 2024; and
WHEREAS, City staff and the City’s Housing Consultant reviewed the comments from HCD and have made conforming edits and changes and incorporated comments and responses as reflected in the August 2024 Draft Housing Element; and
WHEREAS, the August 2024 Draft Housing Element was circulated to HCD on August 30, 2024 for a 60-day HCD review; and
WHEREAS, on October 3, 2024, HCD met with City staff and the City’s Housing Consultant via the Microsoft Teams virtual meeting platform to provide a preliminary review of the City’s August 2024 Draft Housing Element; and
WHEREAS, City staff and the City’s Housing Consultant reviewed HCD’s preliminary review matrix and have made conforming edits and changes and incorporated comments and responses as reflected in the October 2024 Draft Housing Element; and WHEREAS, the 2021-2029 Housing Element was reviewed for consistency with the City’s General Plan and San Marino Municipal Code; and
WHEREAS, the City prepared revisions to the City’s Municipal Code, Zoning Map, General Plan Housing Element, and General Plan Map to be consistent with the 2021-2029 Housing Element; and
WHEREAS, an Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021- 2029 Housing Element was prepared pursuant to California Environmental Quality Act (CEQA), Public Resources Code § 21000 et seq., CEQA Guidelines § 15070, and the City of San Marino Local Guidelines for Implementing CEQA, assessing the potential environmental impacts that might result from the adoption of the 2021-2029 Housing Element, and the City determined that there was no substantial evidence that adoption of the 2021-2029 Housing Element may have a significant effect on the environment.; and
WHEREAS, the Planning Commission finds that the 2021-2029 Housing Element identifies and analyzes the current and future housing needs of residents within the City of San Marino and establishes housing goals, policies, and programs to meet those needs; and WHEREAS, the Planning Commission finds that the revisions to the City’s Municipal Code, Zoning Map, General Plan, and General Plan Map are consistent with the 2021-2029 Housing Element; and
WHEREAS, the Zone Code Amendments are exempt to CEQA pursuant to CEQA Guidelines Section 15061(b)(3), also known as the "general rule" or "common sense" exemption, CEQA exempts activities that can be seen with certainty to have no possibility for causing a significant effect on the environment. The Zone Code Amendments are required to reconcile with the City’s State mandated 2021-2029 Housing Element in order to implement State law and is consistent with the adopted 2021-2029 Housing Element IS/ND (SCH 2022010208) and are not anticipated to result in any new changes to the physical environment. The proposed project would not result PAGE 780 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-11
in changes to the physical environment, nor would it result in potential environmental impacts beyond those addressed in the adopted 2021-2029 Housing Element IS/ND (SCH 2022010208); and
WHEREAS, the documents and other material that constitute the record of proceedings upon which the General Plan is located in the Planning Division; and WHEREAS, the 2021-2029 Housing Element, meets the requirements of state law (Government Code Section 65880 et seq.) and associated regulations relating to Housing Elements; and WHEREAS, consistent with the requirements of state law, the 2021-2029 Housing Element identifies and analyzes the current and future housing needs within the City of San Marino and identifies goals, policies and programs to provide certain services and ensure adequate opportunities for housing of all income levels for the planning period set by the State of California; and
WHEREAS, the City of San Marino has met all legal requirements for public outreach and obtaining public input relating to the 2021-2029 Housing Element; and WHEREAS, the Planning Commission recommends that the City Council adopt the 2021-2029 Housing Element (Sixth Cycle) of the San Marino General Plan, amend the City’s General Plan and Municipal Code to be consistent with the 2021-2029 Housing Element (Sixth Cycle), and adopt the 2021-2029 Housing Element Update Initial Study and Negative Declaration; WHEREAS, in addition, before recommending the 2021-2029 Final Housing Element Update, the Planning Commission considered all evidence in the record, including written comments and public comments.
THEREFORE, BE IT RESOLVED by the Planning Commission of the City of San Marino, California, as follows:
SECTION 1. The Planning Commission hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the Planning Commission.
SECTION 2. The City of San Marino Planning Commission recommends that the City Council amend the General Plan to incorporate the Final 2021-2029 (Sixth Cycle) Housing Element Update.
SECTION 3. The City of San Marino Planning Commission recommends that the City Council approve the amendments to the City’s Municipal Code and General Plan to ensure consistency between the City’s Municipal Code, General Plan, and Final 2021-2029 (Sixth Cycle) Housing Element Update.
SECTION 4. The City of San Marino Planning Commission finds, based upon the whole record, there is no evidence that the project will have a significant effect on the environment. The Planning Commission recommends that the City Council adopt the Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021-2029 Housing Element and exempt the Zone Code Amendments to CEQA pursuant to CEQA Guidelines Section 15061(b)(3), also known as the PAGE 781 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-11
"general rule" or "common sense" exemption, CEQA exempts activities that can be seen with certainty to have no possibility for causing a significant effect on the environment.
SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The Planning Commission hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.
SECTION 6. Effective Date: This Resolution shall become effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 23rd day of October, 2024.
SHELLEY BOYLE,
Chair, San Marino Planning Commission
ATTEST:
ISIDRO FIGUEROA,
Secretary, San Marino Planning Commission
PAGE 782 of 1856
Attachment 12
RESOLUTION NO. R-24-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, ADOPTING AN ADDENDUM TO AN ADOPTED INITIAL
STUDY/NEGATIVE DECLARATION (SCH 2022010208), THE CITY’S 6TH CYCLE HOUSING ELEMENT UPDATE CONSISTENT WITH THE
STATUTORY REQUIREMENTS OF THE CALIFORNIA HOUSING
ELEMENT LAW, AND AN UPDATE TO THE GENERAL PLAN LAND
USE MAP
WHEREAS, Government Code § 65580 et seq. requires the City of San Marino to periodically prepare and update its Housing Element in its General Plan. The City’s Housing Element establishes goals, policies, and programs to accommodate the maintenance and expansion of the City’s housing supply; and
WHEREAS, the City of San Marino’s 2021-2029 Draft Housing Element includes updated data in compliance with state housing laws and a variety of programs and strategies to address citywide housing needs and priorities; and
WHEREAS, the City Council amended the General Plan to incorporate the Final 2021-2029 (Sixth Cycle) Housing Element Update on February 9, 2022; and WHEREAS, the City Council approved the Initial Study and Negative Declaration for the 2021- 2029 Housing Element (IS/MND SCH 2022010208) on February 9, 2022; and WHEREAS, the City Council directed staff to submit the 2021-2029 Housing Element to the Department of Housing and Community Development (HCD) for certification.
WHEREAS, the 2021-2029 Housing Element was circulated to HCD on February 11, 2022 for a 60-day HCD review; and
WHEREAS, on April 12, 2022, HCD provided its 60-day comments to the 2021-2029 Housing Element via email on April 12, 2022 and
WHEREAS, the City prepared the 2021-2029 Draft Housing Element - dated May 2024 based on HCD’s review letter dated April 12, 2022, City Council input, and public input received during the community conversation meeting on April 23, 2024; and WHEREAS, on May 8, 2024, the City Council directed staff to submit the Draft Housing Element (dated May 2024) to HCD; and
WHEREAS, the May 2024 Draft Housing Element was circulated to HCD on May 29, 2024 for a 60-day HCD review; and
WHEREAS, on July 25, 2024, HCD provided its 60-day comments to the May 2024 Draft Housing Element via email on July 25, 2024; and
WHEREAS, City staff and the City’s Housing Consultant reviewed the comments from HCD and PAGE 783 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-29
have made conforming edits and changes and incorporated comments and responses as reflected in the August 2024 Draft Housing Element; and
WHEREAS, the August 2024 Draft Housing Element was circulated to HCD on August 30, 2024 for a 60-day HCD review; and
WHEREAS, on October 3, 2024, HCD met with City staff and the City’s Housing Consultant via the Microsoft Teams virtual meeting platform to provide a preliminary review of the City’s August 2024 Draft Housing Element; and
WHEREAS, City staff and the City’s Housing Consultant reviewed HCD’s preliminary review matrix and have made conforming edits and changes and incorporated comments and responses as reflected in the October 2024 Draft Housing Element; and WHEREAS, the 2021-2029 Housing Element was reviewed for consistency with the City’s General Plan and San Marino Municipal Code; and
WHEREAS, the City prepared revisions to the City’s Municipal Code, Zoning Map, General Plan Housing Element, and General Plan Map to be consistent with the 2021-2029 Housing Element; and
WHEREAS, an Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021- 2029 Housing Element was prepared pursuant to California Environmental Quality Act (CEQA), Public Resources Code § 21000 et seq., CEQA Guidelines § 15070, and the City of San Marino Local Guidelines for Implementing CEQA, assessing the potential environmental impacts that might result from the adoption of the 2021-2029 Housing Element, and the City determined that there was no substantial evidence that adoption of the 2021-2029 Housing Element may have a significant effect on the environment.; and
WHEREAS, the City Council finds that the 2021-2029 Housing Element identifies and analyzes the current and future housing needs of residents within the City of San Marino and establishes housing goals, policies, and programs to meet those needs; and WHEREAS, the City Council finds that the revisions to the City’s Municipal Code, Zoning Map, General Plan, and General Plan Map are consistent with the 2021-2029 Housing Element; and WHEREAS, the Zone Code Amendments are exempt to CEQA pursuant to CEQA Guidelines Section 15061(b)(3), also known as the "general rule" or "common sense" exemption, CEQA exempts activities that can be seen with certainty to have no possibility for causing a significant effect on the environment. The Zone Code Amendments are required to reconcile with the City’s State mandated 2021-2029 Housing Element in order to implement State law and is consistent with the adopted 2021-2029 Housing Element IS/ND (SCH 2022010208) and are not anticipated to result in any new changes to the physical environment. The proposed project would not result in changes to the physical environment, nor would it result in potential environmental impacts beyond those addressed in the adopted 2021-2029 Housing Element IS/ND (SCH 2022010208); and
WHEREAS, the documents and other material that constitute the record of proceedings upon PAGE 784 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-29
which the General Plan is located in the Planning Division; and WHEREAS, the 2021-2029 Housing Element, meets the requirements of state law (Government Code Section 65880 et seq.) and associated regulations relating to Housing Elements; and WHEREAS, consistent with the requirements of state law, the 2021-2029 Housing Element identifies and analyzes the current and future housing needs within the City of San Marino and identifies goals, policies and programs to provide certain services and ensure adequate opportunities for housing of all income levels for the planning period set by the State of California; and
WHEREAS, the City of San Marino has met all legal requirements for public outreach and obtaining public input relating to the 2021-2029 Housing Element; and WHEREAS, the Planning Commission held a public hearing on October 23, 2024, and recommended that the City Council adopt an Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021-2029 Housing Element, the 2021-2029 Housing Element (Sixth Cycle) of the San Marino General Plan, update the City’s General Plan Land Use and Zoning Maps, adopt Ordinance No. O-24-1415 amending San Marino Municipal Code Article 20 of Chapter 23 and Sections 23.01.01, 23.01.05, 23.01.10, 23.03.01, 23.03.10, 23.05.01, 23.05.03, 23.06.04, 23.06.05,
23.10.03, 23.10.04, 23.10.06, 23.15.04, and 23.15.16, adding Municipal Code Section 23.05.04, and 23.05.05, and adding Articles 21, 22, and 23 to Chapter 23 of the Municipal Code, and finding that Ordinance No. O-24-1415 is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3); and
WHEREAS, on October 28, 2024, the City received a letter from HCD indicating that the City’s 6 th Cycle Housing Element meets the statutory requirements described in HCD’s July 26, 2024 review letter. The October 28th HCD letter also states that the City’s 6th Cycle Housing Element will substantially comply with State Housing Element Law (Gov. Code, § 65580 et seq) when it is adopted, submitted to and approved by HCD, in accordance with Government Code section 65585, subdivision (g) and all rezones are completed per Government Code section 65588, subdivision (e)(4); and
WHEREAS, the City Council held a public hearing on November 13, 2024 to adopt an Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021-2029 Housing Element, the 2021-2029 Housing Element (Sixth Cycle) of the San Marino General Plan, update the City’s General Plan Land Use and Zoning Maps, and conducted an introduction and first reading to Ordinance No. O-24-1415 amending San Marino Municipal Code Article 20 of Chapter 23 and Sections 23.01.01, 23.01.05, 23.01.10, 23.03.01, 23.03.10, 23.05.01, 23.05.03, 23.06.04, 23.06.05,
23.10.03, 23.10.04, 23.10.06, 23.15.04, and 23.15.16, adding Municipal Code Section 23.05.04, and 23.05.05, and adding Articles 21, 22, and 23 to Chapter 23 of the Municipal Code, and finding that Ordinance No. O-24-1415 is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3); and
WHEREAS, in addition, before adopting the 2021-2029 Final Housing Element Update, the City Council considered all evidence in the record, including written comments and public comments.
THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, PAGE 785 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-29
as follows:
SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.
SECTION 2. The City of San Marino City Council amends the General Plan to incorporate the Final 2021-2029 (Sixth Cycle) Housing Element Update attached to the November 13, 2024 City Council staff report.
SECTION 3. The City of San Marino City Council approves the amendments to the City’s General Plan Land Use Map attached to the November 13, 2024, City Council staff report to ensure consistency between the City’s Municipal Code, General Plan, and Final 2021-2029 (Sixth Cycle) Housing Element Update.
SECTION 4. The City of San Marino City Council finds, based upon the whole record, there is no evidence that the project will have a significant effect on the environment. The City Council adopts the Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021-2029 Housing Element.
SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.
SECTION 6. Effective Date: This Resolution shall become effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 13th day of November, 2024.
STEVEN W. HUANG, DDS
MAYOR
ATTEST:
ALISON WALKER
CITY CLERK
PAGE 786 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-29
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-24-29 was adopted by the City Council of the City of San Marino at a regular meeting held on the 13th day of November, 2024, and that the same was adopted by the following vote:
AYES: XXXXX
NOES: XXXXX
ABSTAIN: XXXXX
ABSENT: XXXXX
________________________________
ALISON WALKER, CITY CLERK
CITY OF SAN MARINO
PAGE 787 of 1856
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Joseph Montes, City Attorney
DATE: November 13, 2024
SUBJECT: INTRODUCTION FOR FIRST READING OF ORDINANCE
NO. O-24-1417 AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SAN MARINO AMENDING SAN MARINO
MUNICIPAL CODE SECTION 2.06.03 PERTAINING TO THE
CITY MANAGER’S AUTHORITY TO PAY CLAIMS AND
ADOPTION OF RESOLUTION NO. R-24-36 DELEGATING
CLAIMS SETTLEMENT AUTHORITY TO THE CITY MANAGER
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
The City of San Marino is a member of the California Joint Powers Insurance Authority (“CJPIA”). By virtue of that participation, the handling of certain claims against the City have been delegated to CJPIA. Evaluation and settlement of other non-CJPIA covered claims are subject to approval by the City Council and the City Manager, where authority has been delegated to the City Manager. San Marino Municipal Code section 2.06.03(E) delegates $500 in authority to the City Manager. All other claims must be presented to the City Council for resolution.
DISCUSSION
Certain claims against the City are not covered by CJPIA, such as workers compensation claims, certain contract disputes, and claims for refunds of certain fees. The San Marino Municipal Code delegates $30,000 of authority Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 788 of 1856
to the City Manager for purchasing and contracting.
For ease of administration and efficiency in the resolution of claims against the City that are not otherwise covered by CJPIA, it is recommended that the Council delegate authority to pay/settle claims up to $30,000, commensurate with his purchasing/contracting authority.
The attached ordinance will revise the San Marino Municipal Code to allow the City to set the City Manager’s claims payment authority via resolution. The attached resolution will set that claims payment authority for non-CJPIA covered claims at $30,000, effective upon the effective date of the attached ordinance.
FISCAL IMPACT & PROCUREMENT REVIEW
There is no anticipated fiscal impact from the attached ordinance or resolution.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the City Council introduce for first reading Ordinance No.
O-24-1417 amending San Marino Municipal Code section 2.06.03 and approve Resolution No. R-24-36, delegating $30,000 in settlement/claims payment authority to the City Manager for non-CJPIA covered claims. If the City Council agrees, an appropriate motion would be:
“I move to introduce Ordinance No. O-24-1417, an Ordinance of the City Council of the City of San Marino Amending San Marino Municipal Code Section
2.06.03 Pertaining to the City Manager’s Authority to Pay Claims for first reading by title only and waive further reading; and approve Resolution No.
R-24-36.”
ATTACHMENTS
1. Ordinance No. O-24-1417
2. Resolution No. R-24-36
PAGE 789 of 1856
4856-0086-2710 v1
ORDINANCE NO. O-24-1417
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SAN MARINO AMENDING SAN MARINO
MUNICIPAL CODE SECTION 2.06.03 PERTAINING TO
THE CITY MANAGER’S AUTHORITY TO PAY CLAIMS
THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:
SECTION 1. RECITALS
WHEREAS, San Marino Municipal Code Section 2.06.03 provides for the handling of claims by the City; and
WHEREAS, Subsection E authorizes the City Manager to approve the payment of claims in an amount not to exceed five hundred dollars; and
WHEREAS, the City is a member of the California Joint Powers Insurance Authority (“CJPIA”), and by virtue of participation in that program, the City has delegated the handling of certain claims to CJPIA. However, there are certain claims against the City that are not handled by CJPIA, such as workers compensation claims; and
WHEREAS, for efficiency and ease of administration, the City Council may wish to delegate additional authority to the City Manager to pay non-CJPIA covered claims.
SECTION 2. San Marino Municipal Code Section 2.06.03(E) is hereby amended to read as follows (changes in redline format for reference purposes):
“E. The city manager shall be authorized to approve payment of claims up to in an amount as delegated by City Council resolution. not to exceed five hundred dollars ($500.00). All claims exceeding said delegated authority amount shall require the prior approval of the city council before payment.”
SECTION 3. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.
PAGE 790 of 1856
4856-0086-2710 v1
SECTION 4. PUBLICATION AND EFFECTIVE DATE. The City Clerk shall certify the adoption of this ordinance and shall cause this ordinance to be published by title and summary.
This ordinance shall take effect 30 days following publication by title and summary.
PASSED, APPROVED, AND ADOPTED this __ th day of ___________ 2024. ____________________________
STEVEN W. HUANG, DDS
MAYOR
ATTEST:
_________________________
CITY CLERK
ALISON WALKER
APPROVED AS TO FORM:
_________________________
JOSEPH MONTES
CITY ATTORNEY
PAGE 791 of 1856
4856-0086-2710 v1
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF SAN MARINO )
I HERBY CERTIFY that the foregoing Ordinance No. O-24-1417, was introduced at a Regular Meeting of the City Council held on the ____ day of ____, 2024, and was approved and adopted at a Regular Meeting of the City Council held on the ____ day of ____, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
ALISON WALKER, CITY CLERK
CITY OF SAN MARINO
PAGE 792 of 1856
4855-0203-4678 v1
RESOLUTION NO. R-24-36
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, DELEGATING AUTHORITY TO THE CITY MANAGER
FOR THE PAYMENT OF CERTAIN CLAIMS AGAINST THE CITY
WHEREAS, the City of San Marino is a member of the California Joint Powers Insurance Authority (“CJPIA”) and by virtue of such participation has delegated the handling of certain claims against the City to CJPIA. However, there are certain claims that are not handled by CJPIA, such as workers compensation claims, contract disputes, demands for refunds of certain City fees, etc.; and
WHEREAS, the San Marino Municipal Code delegates purchasing and contracting authority in the amount of $30,000 to the City Manager; and
WHEREAS, section 2.06.03.(E) authorizes the City Council to delegate claim payment authority to the City Manager by resolution; and
WHEREAS, for efficiency and ease of administration, the City Council wishes to delegate certain claims payment authority to the City Manager, commensurate with his purchasing and contracting authority.
THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:
SECTION 1. The City Council hereby delegates claims payment/settlement authority to the City Manager in an amount not to exceed $30,000 per claim, for those claims not otherwise covered by CJPIA.
SECTION 2. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.
SECTION 3. Effective Date: This Resolution shall become effective immediately upon the effective date of Ordinance No. O-24-1417.
PAGE 793 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-36
4855-0203-4678 v1
PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 13th day of November, 2024.
STEVEN W. HUANG, DDS
MAYOR
ATTEST:
ALISON WALKER
CITY CLERK
PAGE 794 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-36
4855-0203-4678 v1
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-24-36 was adopted by the City Council of the City of San Marino at a regular meeting held on the 13th day of November 2024, and that the same was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
ALISON WALKER, CITY CLERK
CITY OF SAN MARINO
PAGE 795 of 1856
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
DATE: November 13, 2024
SUBJECT: ADOPTION OF RESOLUTION NO. R-24-37, A REVIEW OF
THE SAN MARINO POLICE DEPARTMENT MILITARY
EQUIPMENT ANNUAL REPORT AND RENEWAL OF SAN
MARINO CITY ORDINANCE NO. O-22-1390
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Safe Community
Fiscally Responsible and Transparent City Government
BACKGROUND
The California Legislature passed Assembly Bill (AB 481) in 2021, which requires law enforcement agencies, after January 1, 2022, to obtain approval from the applicable governing body to adopt a military equipment use policy to require approval for obtaining and continuing use of military equipment within its jurisdiction.
AB481, provides the public a right to know about any funding, acquisition, or use of military-style equipment by a law enforcement organization through the adoption of a policy, by resolution of the governing body.
In May of 2023, the San Marino City Council approved Ordinance O-22-1390, a copy of which is attached hereto, enacting a military equipment use policy that addressed the legislature’s concern for local safeguards including, transparency, oversight, and accountability.
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 796 of 1856
In order to continue use of the previously acquired military equipment, Government Code §§ 7070, 7071 and 7072 requires each law enforcement agency's governing body to approve an annual report and review and, if acceptable, renew any ordinance it has adopted approving the funding, acquisition, or use of military equipment. The ordinance was reviewed and renewed on April 2024 by the San Marino City Council in compliance with state law.
DISCUSSION
The San Marino Police Department Military Equipment Annual Report is attached to this report and includes the following:
(1) A summary of how the military equipment was used and the purpose of its use.
(2) A summary of any complaints or concerns received concerning the military equipment.
(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
(5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment. The police department has established a concern or complaint process on our website for members of the public may register complaints, and concerns or submit questions about the use of each specific type of military equipment.
The current Military Equipment Inventory has only one significant change since the last Military Equipment Report (2023) and renewal of City Ordinance O-22-1390, Category 1, “Unmanned, Remotely Piloted, Powered Aerial or Ground Vehicles.” In May and July 2024, the San Marino Police Department took possession of two Skydio Unmanned Aerial Systems (UAS). The funding for both UAS came from the federal COPS (Citizen’ Option for Public Safety) grant and was approved by the City Council for purchase in January 2023 for PAGE 797 of 1856
the sum of $33,117.13.
FISCAL IMPACT & PROCUREMENT REVIEW
There would not be any new, unplanned direct fiscal impacts to continue the use of equipment already in the Policy Department’s inventory or continuing to collaborate with other law enforcement agencies, including under mutual aid agreements. Maintenance costs of existing equipment are set forth in the attached Policy and are within the Department’s budget.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council adopt Resolution R-24-37 renewing San Marino City Ordinance O-22-1390 and finding that the annual Military Equipment Report 2024 complies with the standards of approval set forth in Government §§ 7070, 7071 and 7072. If Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution R-24-37 renewing San Marino City Ordinance O22-1390 and finding that the annual Military Equipment Report 2024 complies with the standards of approval set forth in Government §§ 7070, 7071 and 7072.”
ATTACHMENTS
1. San Marino Police Department Annual Military Report 2024
2. Military Weapons Inventory 2024 Amended
3. San Marino Police Department Policy 705
4. Resolution R-24-37
5. Ordinance O-22-1390
6. California Government Code 7070
7. California Government Code 7071
8. California Government Code 7072
PAGE 798 of 1856
Attachment 1
San Marino Police
Department
AB 481 Military Equipment
Annual Report 2024
(January 01, 2024 – October 30, 2024)
PAGE 799 of 1856
Attachment 1
Prepared by:
Administrative Sergeant Kenric Wu
San Marino Police Department
Annual Report Description:
Assembly Bill 481 (AB 481) requires the San Marino Police Department to report annually on the inventory, procurement, use, and misuse of covered military equipment items. The annual report also includes a description of new military equipment the police department seeks City Council approval for acquisition and funding.
Per AB 481, the annual report must include the following:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment.
(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (5) The quantity possessed for each type of military equipment.
PAGE 800 of 1856
Attachment 1
(6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
SMCC Ordinance O-22-1390 (Approved May 2022)
As required by AB 481, the City Council approved and enacted by resolution San Marino City Code Ordinance O-22-1390 to approve a military equipment use policy.
The City Council's approval shall remain effective for one year, during which approval may be revoked, extended, renewed, modified, or amended by resolution of the City Council. Within a year of the initial approval, and at least annually thereafter, the City Council will review this section and related resolutions. The City Council may, by resolution, make amendments, modifications, or revisions to the military equipment use policy adopted by the San Marino Police Department. The ordinance must be reviewed and renewed annually.
A. The City Council has made the following determinations:
1. The military equipment inventoried and presented to the City Council is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
2. The military equipment use policy (SMPD policy 705) will safeguard the public’s welfare, safety, civil rights, and civil liberties.
3. The equipment is reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety (if any).
PAGE 801 of 1856
Attachment 1
4. Prior military equipment use complied with the applicable equipment use policy (which included equipment now defined as military equipment) that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
Military Equipment Usage for 2024:
Category 1: Unmanned Aerial Systems (UAS)
No operational deployment of Department owned UAS occurred in 2024.
Category 2: Command and Control Vehicles are either built or modified to facilitate the operational control and direction of public safety units.
On 01/04/2024, A command post was set-up at 1700 Huntington Drive utilizing the Watch Commander’s vehicle (Unit #1). The command post was used to coordinate an area containment to search for a suspect that fled from a traffic stop. The suspect was later taken into custody and Unit #1 was return back to service.
On 06/25/2024, A command post was set-up in the 500 block of Greenwood Avenue utilizing the Watch Commander’s vehicle (Unit #1). The command post was used to coordinate law enforcement activity at the scene of a possible kidnapping. The suspect was later taken into custody and Unit #1 was return back to service.
On 07/04/2024, the SMPD Command Post Trailer was deployed to Lacy Park in support of event operations. After the event was concluded, the CP trailer was returned to the police department.
PAGE 802 of 1856
Attachment 1
On 07/14/2024, A command post was set-up in the 1700 block of Virginia Road utilizing the Watch Commander’s vehicle (Unit #1). The command post was used to coordinate law enforcement activity regarding a critical missing person.
On 08/03/2024, the SMPD Command Post Trailer was deployed to the parking lot of Huntington Middle School in support of a DUI checkpoint operation. After the operation was concluded, the CP trailer was returned to the police department.
Category 3: Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code Section 30510 and Penal Code Section 30515.
On 02/14/2024, an Officer deployed their patrol rifle while assisting the San Gabriel Police Department regarding an armed suspect which had fled on foot. The patrol rifle was not discharged and return to the patrol vehicle at the conclusion of the incident.
On 02/28/2024, an Officer was dispatched to a burglary alarm call where a suspect was seen inside the property by security camera. The suspect was later detained during a search of the home. The patrol rifle was not discharged and return to the patrol vehicle at the conclusion of the incident.
On 06/25/2024, an Officer was dispatched to a barricaded suspect at 500 block of Greenwood Avenue. Their patrol rifle was deployed during the incident but was not discharged. After the conclusion of the incident, the patrol rifle was returned to the patrol vehicle.
PAGE 803 of 1856
Attachment 1
Category 4: Kinetic Energy Weapons and Munitions
On 02/28/2024, an Officer deployed a 40mm less than lethal launcher at the scene of a burglary in progress call in the 2000 block of California Blvd. The launcher was not discharged and return to the patrol vehicle at the conclusion of the incident.
On 04/24/2024, an Officer deployed a 40mm less than lethal launcher at the scene of burglary in progress call in the 500 block of Old Mill Road. The launcher was not discharged and return to the patrol vehicle at the conclusion of the incident.
On 06/04/2024, an Officer deployed a 40mm less than lethal launcher at the scene of a prowling call at 800 block of Canterbury Road. The launcher was not discharged and return to the patrol vehicle at the conclusion of the incident.
On 06/25/2024, an Officer deployed a 40mm less than lethal launcher at the scene of a possible barricaded suspect at the 500 block of Greenwood Avenue. The launcher was not discharged and return to the patrol vehicle at the conclusion of the incident.
On 06/25/2024, an Officer deployed a 40mm less than lethal launcher near the intersection of San Marino Avenue and California Blvd in response to a traffic stop of a stolen vehicle. The launcher was not discharged and return to the patrol vehicle at the conclusion of the incident.
On 10/11/2024, an Officer deployed a 40mm less than lethal launcher at the scene of an outside agency assistance call (domestic violence) for the South Pasadena Police Department. The launcher was not discharged during the incident and suspect was PAGE 804 of 1856
Attachment 1
taken into custody. The launcher was returned to the patrol vehicle at the conclusion of the incident.
Summary of Complaints for 2024:
The San Marino Police Department did not receive any complaints concerning military equipment deployments in 2024.
Violations of Policy 705:
An internal review revealed no violations of Policy 705.
Total Annual Cost for Military Equipment:
The fiscal impact for yearly maintenance costs for each category is documented in the attached Military Equipment Inventory. There has been only one significant change since the last Military Equipment Report (2023). In May and July 2024, the San Marino Police Department took possession of two Skydio Unmanned Aerial Systems (UAS). The funding for both UAS came from the federal COPS (Citizen’ Option for Public Safety) grant and was approved by the City Council for purchase in January 2023 for the sum of $33,117.13.
Type and Quantity of Military Equipment owned by the SMPD:
Category 1 (Command Post/Command Vehicles): 2
Category 2 (UAS): 2
PAGE 805 of 1856
Attachment 1
Category 3 (Kinetic Energy Weapons): 8
Category 4 (Assault Weapons): 36
Acquisition of Military Equipment in the upcoming year:
For the upcoming 2025-2026 City Budget, the Department is requesting to replace 15 AR-pattern Patrol Rifles. The current department inventory of Patrol Rifles (36) has reached their 10-15-year service life. To phase in replacement rifles over the next few years, 15 rifles will be requested for upcoming fiscal year. Each successive year, additional patrol rifles will be replaced as funding becomes available. The anticipated cost for each patrol rifle is approximately $1750.00. Replacement cost for the first initial 15 rifles will be approximately $26,250.00.
PAGE 806 of 1856
Attachment 2
MILITARY EQUIPMENT INVENTORY
AS UTILIZED BY SAN MARINO POLICE DEPARTMENT
1. UNMANNED, REMOTELY PILOTED, POWERED AERIAL OR GROUND
VEHICLES
Unmanned Aerial Systems (UAS) (Skydio X10 & Skydio 2+)
A) Description: UAS drones would be deployed to assist officers or incident commanders in the following situations which would include the following:
1. Major collision investigations.
2. Search for missing persons.
3. Natural disaster management.
4. Crime scene photography.
5. Tactical or other public safety and life preservation missions.
6. In response to specific requests from local, state or federal fire authorities for fire response and/or prevention.
B) Quantity: 2 (One Skydio 2+, One Skydio X10)
C) Capabilities: Provides real time feed to supervisors to have critical information they need to mitigate risks, efficiently allocate resources and provide direction to officers on the scene. Provides greater safety for officers by scouting ahead before entering a dangerous situation. All UAS have the following attributes: Advance obstacle avoidance, real time video broadcast, FLIR imaging (night vision), 3D scans, rapid deployment, incident overwatch, telephoto lens (zoom view), ability to operate in many weather conditions.
D) Expected Lifespan: Skydio2+ (approximately 200 flight hours) & Skydio X10 (approximately 1000 flight hours)
E) Product Description from Manufacturer:
Skydio 2+ (S2+) is the industry-leading autonomous drone solution, powered by Skydio Autonomy Enterprise, an AI-driven autonomous flight engine that enables unparalleled 360° obstacle avoidance, autonomous tracking, GPS-denied navigation, and complete workflow automation. S2+ combines the AI-powered flight autonomy engine with a compact, lightweight airframe, making it the most intelligent, safest and simplest drone to operate in the market. Thanks to realtime 360° obstacle avoidance and motion prediction capabilities, S2+ redefines the operational paradigm of drones, eliminating the risk of crashes and turning anyone into an expert pilot. Equipped with NVIDIA Tegra TX2 with 256 GPU cores, S2+ brings industry-leading compute power to the edge of your infrastructure, automating data collection for situational awareness, inspection or security. Designed, assembled, and supported in the USA, S2+ provides a higher degree of supply chain security.
PAGE 807 of 1856
The Skydio X10 is a revolutionary embodiment of compact drone technology and a game-changer in the realm of aerial intelligence. This remarkable drone harmonizes cutting-edge AI, backed by an onboard NVIDIA Jetson Orin GPU, with premium visionary cameras to execute meticulous and automated missions, even in the most challenging lighting and weather conditions. Whether it’s navigating through the silent obscurity of night, combating the uncertainties of dusty and rainy environments, or launching and flying from a browser with Skydio Remote Flight Deck, the Skydio X10 is unwavering in its commitment to delivering immediate, high-fidelity insights. The Skydio X10 surpasses its peers by offering more megapixels and superior optics than any other drone in its category. Featuring high-resolution visual and radiometric cameras within adaptable sensor packages, the Skydio X10 ensures the capture of critical details with utmost clarity and precision, tailoring its capabilities to meet the unique demands of your mission.
F) Purpose and Authorized Use:
Protecting lives and property, search and rescue, crime/incident scene documentation, natural disaster management, perimeter searches and security, fly in contested environments, routine training (refer to SMPD Policy 608.6 for further details).
G) Fiscal Impact: approximate cost: $33,117.13 (Includes UAS, training and maintenance)
H) Legal and Procedural Rules Governing Use:
Only department authorized operators who have completed the required certification and training shall be permitted to operate the UAS. Use of vision enhancement technology (e.g., thermal and other imaging equipment not generally available to the public) is permissible in viewing areas only where there is no protectable privacy interest, exigent circumstances, or when in compliance with a search warrant or court order. In all other instances, the city attorney should be consulted. UAS operations shall be conducted within the limitations and restrictions set forth in the FAA Part 107 and/or the limitations set forth in any applicable airspace authorization, waiver, or COA. The UAS should be operated within the line of sight of the Pilot and/or observer pursuant to 14 CFR section 107.31, unless officer and/or public safety is a concern or a COA waiver is issued authorizing a First-person view.
I) Required Training:
All operators required to successful complete the UAS basic pilot course (32 hours) and Remote Pilot Certificate from the Federal Aviation Administration (Part 107 test).
2. COMMAND AND CONTROL VEHICLES ARE EITHER BUILT OR MODIFIED TO
FACILITATE THE OPERATIONAL CONTROL AND DIRECTION OF PUBLIC SAFETY UNITS.
Command Post Trailer (2023 Ultrahaulers Command Post Trailer) PAGE 808 of 1856 A) Description: 26-foot mobile trailer utilized by the police department for situations where a quick response and uninterrupted communications is needed.
Police staff at command post manage incidents and provide command and control to other police assets during an incident. The command post also provides a central location where other assets can be accounted for and distributed as needed.
B) Quantity: 1.
C) Capabilities: The command post trailer is equipped with retractable light pole with spotlights to illuminate an area. Supplies (traffic cones, barriers, canopies, etc.) are stored in the command post trailer allowing for quick deployment as the need arises. A communications station is mounted inside the trailer allowing a dispatcher to communicate with both the dispatch center at the police department station and officers at the scene. The incident commander will be located at the command post trailer exercising direct control of the incident.
D) Expected Lifespan: approximately 15 years.
E) Product Description from Manufacturer: Not available F) Purpose and Authorized Use: This equipment is necessary for San Marino Police Department officers to use as a mobile station in the event of large-scale events, natural disasters, and or any dynamic events. It can also serve as a communications center if the station was compromised as a viable dispatching location.
G) Fiscal Impact: Command post trailer has been in service since 2023.
Funding for the trailer was approved in May 2022. The cost for the trailer is $97,518.00. Maintenance is minimal and limited to maintaining the associated gas-operated generator and battery system. This trailer replaced the older 16- foot command post which was in service from 2000-2023.
H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and San Marino Police Department Policy.
I) Required Training: N/A
3. SPECIALIZED FIREARMS AND AMMUNITION OF LESS THAN .50 CALIBER,
INCLUDING FIREARMS AND ACCESSORIES IDENTIFIED AS ASSAULT WEAPONS IN PENAL CODE SECTION 30510 AND PENAL CODE SECTION 30515.
AR (Armalite Rifle) pattern rifles
A) Description: These rifles are semiautomatic fired from shoulder level. These rifles have a long spirally grooved barrel intended to make bullets spin and have greater accuracy over a long distance. The magazines for these rifles come in magazines of 10, 20, or 30 rounds per magazine. These rifles come equipped with traditional "iron sights" or a red/green dot aiming system which improves accuracy. PAGE 809 of 1856
B) Quantity: 36. (Rifles in service with the San Marino Police Department are manufactured by Colt or Bushmaster)
C) Capabilities: These rifles fire .223 rounds with an average velocity of 2500- 2800 feet per second. In addition, these rifles are effective up to (approximately) 400 yards.
D) Expected Lifespan: 10-15 years.
E) Product Description from Manufacturer: Not Available.
F) Purpose and Authorized Use: This equipment is necessary for San Marino Police Department officers when confronting a threat of severe bodily injury or death either
to themselves or members of the public. In certain situations (such as active shooter events), this equipment is favorable to handguns or shotguns because it allows San Marino Police Department officers increased range and accuracy.
G) Fiscal Impact: approximate cost: $36,000 for 36 units. For next fiscal year, a budget request will be made to replace ten (10) patrol rifle at an approximate cost of $16,000.00. Our current patrol rifles are between 10-15 years old at the time of this staff report and are due for service life replacement as they have reached their expected lifespan. Additionally, many of the patrol rifles are of an older style which does not accept advancements in optical sighting systems which allow for greater accuracy when shooting at great distances.
H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, San Marino Police Department Policy 306 - Firearms.
I) Required Training: Instructors are required to attend a POST certified patrol rifle instructor course. Instructors then teach officers the laws and policies surrounding deployment and use of patrol rifles which is followed by hands-on training and department qualification prior to employment on duty.
4. KINETIC ENERGY WEAPONS AND MUNITIONS.
Defense Technology, 40mm Tactical, 4-Shot Launcher, #1440 A) Description: The 40mm Tactical 4-Shot Launcher is low-profile and lightweight, providing multi-shot capability in an easy-to-carry launcher. It features the Rogers Super Stoc™ expandable gun stock, an adjustable Picatinny mounted front grip, and a unique direct-drive system to advance the magazine cylinder. It will launch a 40MM less-lethal round.
B) Quantity: 1.
C) Capabilities: Ability to be fired from as close as 5 feet to over 100 feet.
Targeting considerations should comply with San Marino Police Department PAGE 810 of 1856 Policy 300 - Use of Force and San Marino Police Department Policy 303 - Control Devices and Techniques.
D) Expected Lifespan: approximately 15 years.
E) Product Description from Manufacturer: The Defense Technology® #1440 is a Tactical 40mm 4-Shot Launcher with an expandable ROGERS Super Stoc™, and an adjustable Picatinny mounted front grip. The Tactical 4-Shot will fire standard 40mm Less Lethal ammunition, up to 4.8 inches in cartridge length.
Lightweight and tactical, this weapon is NOT designed to fire 40mm HighVelocity HE ammunition. The Picatinny Rail Mounting System will accept a wide array of enhanced optics/sighting systems.
F) Purpose and Authorized Use: This equipment is necessary for Patrol / Mobile Field Force situations to stop violent / rioting / armed individuals without using deadly force. This equipment can be deployed at a distance to increase officer safety.
G) Fiscal Impact: Approximately $1,975 per launcher. Maintenance is minimal H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and comply with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, San Marino Police Department Policy 303 - Control Devices and Techniques & San Marino Police Department Policy 438 - First Amendment Assemblies).
I) Required Training: Instructors are required to attend a POST certified or manufacturer instructor course. Instructors then teach officers the laws and policies surrounding less-lethal devices, followed by hands-on training deploying various munitions.
Defense Technology, 40mm Single Shot Launcher, #1425
A) Description: The 40MM Single Launcher is a tactical single-shot launcher of 40MM less-lethal round.
B) Quantity: 7.
C) Capabilities: Ability to be fired from as close as 5 feet to over 100 feet.
Targeting considerations should comply with San Marino Police Department Policy 300 - Use of Force and San Marino Police Department Policy 303 - Control Devices and Techniques.
D) Expected Lifespan: approximately 25 years.
E) Product Description from Manufacturer: The 40LMTS is a tactical 40mm single-shot launcher that features an expandable stock and an adjustable Integrated Front Grip (IFG) with a light rail. The Ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow single- and two-point sling attachments. The 40LMTS will fire standard 40mm Less Lethal ammunition, up to
4.8 inches in cartridge length. This weapon is NOT designed to fire 40mm High- PAGE 811 of 1856 Velocity HE ammunition. The Picatinny Rail Mounting System will accept a wide array or enhanced optics/sighting systems.
F) Purpose and Authorized Use: This equipment is necessary for Patrol / Mobile Field Force situations to stop violent / rioting / armed individuals without using deadly force. This equipment can be deployed at a distance to increase officer safety.
G) Fiscal Impact: Approximately $1000 per launcher. Maintenance is minimal H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and comply with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, San Marino Police Department Policy 303 - Control Devices and Techniques & San Marino Police Department Policy 438 - First Amendment Assemblies).
I) Required Training: Instructors are required to attend a POST certified or manufacturer instructor course. Instructors then teach officers the laws and policies surrounding less-lethal devices, followed by hands-on training deploying various munitions.
Defense Technology, 40mm Exact Impact Standard Range Sponge Round, #6325
A) Description: The exact Impact 40 mm Sponge Round is a point-of-aim, pointof-impact direct-fire round. This lightweight, high-speed projectile consists of a plastic body and sponge nose that is spin-stabilized via the incorporated rifling collar and the 40 mm launcher's rifled barrel. A sponge-like projectile is fired from a launcher during less-lethal deployments.
B) Quantity: Approximately 50.
C) Capabilities: Ability to be fired from as close as 5 feet to over 100 feet. The 40MM Direct Impact munition, travels at an average velocity of 305 feet per second. Targeting considerations should comply with San Marino Police Department Policy 303 - Control Devices and Techniques.
D) Expected Lifespan: 5 years.
E) Product Description from Manufacturer: The exact impact™ 40 mm Sponge Round is a point-of-aim, point-of-impact direct-fire round. This lightweight, highspeed projectile consists of a plastic body and sponge nose that is spin-stabilized via the incorporated rifling collar and the 40 mm launcher's rifled barrel. The round utilizes smokeless powder as the propellant and has exceptionally consistent velocities. They are used for Crowd Control, Patrol, and Tactical Applications.
F) Purpose and Authorized Use: This equipment is necessary for Patrol / Mobile Field Force situations to stop violent / rioting / armed individuals without using deadly force. This equipment can be deployed at a distance to increase officer safety. PAGE 812 of 1856
G) Fiscal Impact: approximate cost: $900 for 50 units.
H) Legal and Procedural Rules Governing Use: The use of this equipment will comply with all legal constraints and comply with San Marino Police Department Policy (including but not limited to San Marino Police Department Policy 300 - Use of Force, San Marino Police Department Policy 303 - Control Devices and Techniques & San Marino Police Department Policy 438 - First Amendment Assemblies).
I) Required Training: Instructors are required to attend a POST certified or manufacturer instructor course. Instructors then teach officers the laws and policies surrounding less-lethal devices, followed by hands-on training deploying various munitions.
PAGE 813 of 1856
Policy
705
San Marino Police Department
San Marino PD CA Policy Manual
Copyright Lexipol, LLC 2024/10/31, All Rights Reserved.
Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
705.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
705.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):
Governing body – The elected or appointed body that oversees the Department.
Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
Attachment 3
PAGE 814 of 1856
San Marino Police Department
San Marino PD CA Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/10/31, All Rights Reserved.
Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 2 705.2 POLICY
It is the policy of the San Marino Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 705.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of San Marino Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
1. Publicizing the details of the meeting.
2. Preparing for public questions regarding the department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
705.4 MILITARY EQUIPMENT USE POLICY
Pursuant to California Government Code § 7070, the Police Department will submit a Military Equipment Use Policy for approval to the San Marino City Council annually. 705.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a.
PAGE 815 of 1856
San Marino Police Department
San Marino PD CA Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/10/31, All Rights Reserved.
Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 3 (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 705.6 MILITARY EQUIPMENT USE CONSIDERATIONS
The Military Equipment acquired and authorized by the San Marino Police Department is:
(a) Reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
(b) Necessary because there is no reasonable alternative that can achieve the same objective of officer safety and civilian safety.
Military equipment shall only be used by a San Marino Police Department employee only after applicable training, including any course required by the Commission of Peace Officer Standards and Training, has been completed, unless exigent circumstances arise. 705.7 USE IN EXIGENT CIRCUMSTANCES
In exigent circumstances and with the approval of the Chief of Police or his/her designee, the Police Department may acquire, borrow and/or use Military Equipment that is not included in the Military Equipment Use Policy.
If the Police Department acquires, borrows, and/or uses Military Equipment in exigent circumstances, in accordance with this section, it must take all of the following actions:
• Provide written notice of that acquisition or use to the City Council within 30 days following the commencement of such Exigent Circumstance, unless such information is confidential or privileged under local, state or federal law. • If it is anticipated that the use will continue beyond the Exigent Circumstance, submit a proposed amended Military Equipment Use Policy to the City Council within 90 days following the borrowing, acquisition and/or use, and receive approval, as applicable, from the City Council.
• Include the Military Equipment in the Police Department's next annual Military Equipment Report.
PAGE 816 of 1856
San Marino Police Department
San Marino PD CA Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/10/31, All Rights Reserved.
Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 4 705.8 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 705.9 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).
The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 705.10 MILITARY EQUIPMENT INVENTORY
The attached inventory list of Military Equipment constitutes a list of qualifying equipment for the San Marino Police Department. See attachment: Military Weapons Inventory 2023 4.pdf 705.11 FUNDING
The San Marino Police Department shall seek City Council approval for Military Equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
Notwithstanding the above, the Department has authority to apply for funding prior to obtaining City Council approval. The Department shall obtain City Council approval as soon as practicable. 705.12 MAINTENANCE OF MILITARY EQUIPMENT SUPPLY LEVELS
The Chief of Police has the authority to outfit Department personnel with standard issue Military Equipment. Further the Chief of Police may acquire and maintain the appropriate inventory for expendable Military Equipment in accordance with the City's Purchasing Policy.
To maintain public safety and welfare, it is the Department's intention to maintain Military Equipment supply levels as specified in they Policy. Therefore, when Military Equipment inventory supply levels have been depleted, damaged, destroyed, or due to for replacement, the Department may order, replenish, replace, and/or renew its stock. In addition, the Department shall, absent exigent circumstances, obtain City Council approval before acquiring Military Equipment not listed in this policy.
705.13 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which PAGE 817 of 1856
San Marino Police Department
San Marino PD CA Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/10/31, All Rights Reserved.
Published with permission by San Marino Police Department ***DRAFT*** Military Equipment - 5 the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
705.14 COMPLIANCE
The Military Equipment Coordinator will ensure that all Department members will comply with this policy. The Military Equipment Coordinator will conduct an annual audit with the assistance of the Support Service Commander, or his/her designee. All instances of non-compliance will be reported to City Council via the annual military equipment report. The City Council will review all non-compliance instances and issue appropriate directives to ensure compliance by the Department. The Support Services Commander, or his/her designee will report to the Chief of Police when instances of non-compliance have been resolved.
Any member of the public can register a question, concern, or complaint regarding military equipment use either in person, telephonically, or by email by contacting the San Marino Police Department's Support Services Commander, or his/her designee.
A response to the question, concern, or complaint shall be completed by the Department in a timely manner.
PAGE 818 of 1856
Attachment 4
RESOLUTION NO. R-24-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, CALIFORNIA PURSUANT TO GOVERNMENT CODE
SECTION 7071 RENEWING CITY ORDINANCE O-22-1390, SAN
MARINO POLICE DEPARTMENT POLICY 705 AND FINDING
THAT THE ANNUAL MILITARY EQUIPMENT REPORT
COMPLIES WITH THE STANDARDS OF APPROVAL SET
FORTH IN GOVERNMENT CODE SECTION 7071(d)
WHEREAS, Government Code sections 7071 et. seq. codifies Assembly Bill 481 (effective January 1, 2022) and requires legislative bodies to adopt ordinances approving military equipment use policies before law enforcement agencies can continue to engage in activities related to the use of military equipment; and
WHEREAS, the San Marino Police Department has “military equipment” in its inventory and engages in critical public safety activities in coordination with other jurisdictions on police related matters, including safeguarding the public’s welfare and safety, conducting training exercises, providing mutual aid and responding to emergencies; and WHEREAS, in exigent circumstances, there is sometimes the need to deploy military equipment from or lend military equipment to other local jurisdictions to promote the safety and security of community members; and
WHEREAS, in June 2022, the City Council of the City of San Marino adopted Ordinance O-22-1390, which approved Military Equipment Policy 705 for police services, and included an inventory (report) of the City’s military equipment; and WHEREAS, San Marino Police Department Military Equipment Use Policy 705 sets forth a military equipment use policy that is consistent with the Police Department’s current practices, complies with all the requirements of the Government Code and the San Marino City Code, will continue to ensure ongoing regulation and compliance with the law going forward and will continue to provide a means of community engagement and transparency regarding use of military equipment by the Department, and the Police has been posted on the City’s website since its adoption; and
WHEREAS, the San Marino Police Department, as required by Government Code 7072, and San Marino Police Department Military Equipment Policy 705, has prepared and posted to is website and submitted to the governing body an annual report regarding the use of Military Equipment within the jurisdiction for the preceding calendar year that describes how any military equipment was used and its purpose, a summary of complaints or concerns, the results of any PAGE 819 of 1856
Attachment 4
audits or violations of the policy, the total annual cost of each type of military equipment, the quantity possessed, and the intention to acquire any additional equipment in the next year; and WHEREAS, the Government Code and the San Marino City Code require the City Council to conduct an annual review of the Military Equipment Ordinance and Policy and vote on whether to the renew the Ordinance and Policy; and
WHEREAS, since drafting San Marino Police Department Military Equipment Policy 705 the department has maintained open channels of communication for members of the public to comment on the use of military equipment; and
WHEREAS, public notice has been provided in accordance with applicable law; and WHEREAS, the department received no comments regarding the use of military equipment.
WHEREAS, the City Council has reviewed and desires to renew Ordinance O-22-1390 of the San Marino City Code and the San Marino Police Department Military Equipment Policy 705; and
WHEREAS, the City Council desires to find that the military equipment report complies with the standards of approval set forth in subdivision (d) of Government Code section 7071 because of the following:
1. Authorizing the use of military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. The acquisition and use of this equipment is part of the San Marino Police Department’s overall approach to Critical Incident Management, Use of Force, De-Escalation and public safety. The equipment will enable department members to properly respond to both planned and unplanned events efficiently and effectively.
2. The Military Equipment Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties by ensuring required reporting, the opportunity for community engagement and feedback, and transparency and oversight regarding the acquisition and use of specified military equipment in the City of San Marino.
3. The purchasing of equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
PAGE 820 of 1856
Attachment 4
4. Prior military equipment use complied with the military equipment policy that was in effect at the time of the use.
NOW, THEREFORE, BE IT RESOLVE, DETERMINE AND ORDERS AS
FOLLOWS:
SECTION 1. All of the statements and facts set forth above in the recitals are true and correct and incorporated herein by this reference. The recitals constitute findings in this matter and, together with the staff report, other written reports, and other information contained in the record, are an adequate and appropriate evidentiary basis for the actions taken in this resolution.
SECTION 2. The City Council finds that Ordinance O-22-1390 of the San Marino City Code and San Marino Police Department Military Equipment Policy 705 are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and are not a “project,” as defined in Section 15378 of the CEQA Guidelines.
SECTION 3. The City Council has reviewed Ordinance O-22-1390 of the San Marino City Code and hereby renews the Ordinance without change.
SECTION 4. The City Council has reviewed San Marino Police Department Military Equipment Policy 705 and hereby renews the Policy without change.
SECTION 5. The City Council has reviewed the annual military equipment report and finds that it complies with the standards of approval set forth in subdivision (d) of Government Code section 7071, and adequately contains the information required by Government Code 7072.
SECTION 6. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this ordinance, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.
SECTION 7. That the City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 13th day of NOVEMBER, 2024 PAGE 821 of 1856
Attachment 4
________________________________
STEVEN W. HUANG, DDS, MAYOR
ATTEST:
_______________________
ALISON WALKER
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-24-07 was adopted by the City Council of the City of San Marino at a Regular Adjourned Meeting held on the 13th day of November, 2024, and that the same was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________
ALISON WALKER
CITY CLERK
PAGE 822 of 1856
Attachment 4
PAGE 823 of 1856
Attachment 5
PAGE 824 of 1856
PAGE 825 of 1856
PAGE 826 of 1856
PAGE 827 of 1856
State of California
GOVERNMENT CODE
Section 7070
7070. For purposes of this chapter, the following definitions shall apply:
(a) “Governing body” means the elected body that oversees a law enforcement agency or, if there is no elected body that directly oversees the law enforcement agency, the appointed body that oversees a law enforcement agency. In the case of a law enforcement agency of a county, including a sheriff’s department or a district attorney’s office, “governing body” means the board of supervisors of the county. (b) “Law enforcement agency” means any of the following:
(1) A police department, including the police department of a transit agency, school district, or any campus of the University of California, the California State University, or California Community Colleges.
(2) A sheriff’s department.
(3) A district attorney’s office.
(4) A county probation department.
(c) “Military equipment” means the following:
(1) Unmanned, remotely piloted, powered aerial or ground vehicles. (2) Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
(3) High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision. (4) Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion. (5) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (6) Weaponized aircraft, vessels, or vehicles of any kind. (7) Battering rams, slugs, and breaching apparatuses that are explosive in nature.
However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision. (8) Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(9) Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision. (10) Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception
STATE OF CALIFORNIA
AUTHENTICATED
ELECTRONIC LEGAL MATERIAL
PAGE 828 of 1856
of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency. (11) Any firearm or firearm accessory that is designed to launch explosive projectiles.
(12) “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray. (13) Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).
(14) The following projectile launch platforms and their associated munitions:
40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.
(15) Any other equipment as determined by a governing body or a state agency to require additional oversight.
(16) Notwithstanding paragraphs (1) through (15), “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
(d) “Military equipment use policy” means a publicly released, written document governing the use of military equipment by a law enforcement agency or a state agency that addresses, at a minimum, all of the following:
(1) A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.
(2) The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment. (3) The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment. (4) The legal and procedural rules that govern each authorized use. (5) The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy. (6) The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
(7) For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner. (e) “State agency” means the law enforcement division of every state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV (except Section 20 thereof) or Article VI of the California Constitution.
PAGE 829 of 1856
(f) “Type” means each item that shares the same manufacturer model number. (Added by Stats. 2021, Ch. 406, Sec. 2. (AB 481) Effective January 1, 2022.) PAGE 830 of 1856
State of California
GOVERNMENT CODE
Section 7071
7071. (a) (1) A law enforcement agency shall obtain approval of the governing body, by an ordinance adopting a military equipment use policy at a regular meeting of the governing body held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable, prior to engaging in any of the following:
(A) Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(B) Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(C) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(D) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body. (E) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter. (F) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment.
(G) Acquiring military equipment through any means not provided by this paragraph.
(2) No later than May 1, 2022, a law enforcement agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall commence a governing body approval process in accordance with this section. If the governing body does not approve the continuing use of military equipment, including by adoption pursuant to this subdivision of a military equipment use policy submitted pursuant to subdivision (b), within 180 days of submission of the proposed military equipment use policy to the governing body, the law enforcement agency shall cease its use of the military equipment until it receives the approval of the governing body in accordance with this section.
(b) In seeking the approval of the governing body pursuant to subdivision (a), a law enforcement agency shall submit a proposed military equipment use policy to the governing body and make those documents available on the law enforcement agency’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue.
STATE OF CALIFORNIA
AUTHENTICATED
ELECTRONIC LEGAL MATERIAL
PAGE 831 of 1856
(c) The governing body shall consider a proposed military equipment use policy as an agenda item for an open session of a regular meeting and provide for public comment in accordance with the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable.
(d) (1) The governing body shall only approve a military equipment use policy pursuant to this chapter if it determines all of the following:
(A) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B) The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
(C) If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
(D) Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
(2) In order to facilitate public participation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the relevant law enforcement agency for as long as the military equipment is available for use.
(e) (1) The governing body shall review any ordinance that it has adopted pursuant to this section approving the funding, acquisition, or use of military equipment at least annually and, subject to paragraph (2), vote on whether to renew the ordinance at a regular meeting held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable.
(2) The governing body shall determine, based on the annual military equipment report submitted pursuant to Section 7072, whether each type of military equipment identified in that report has complied with the standards for approval set forth in subdivision (d). If the governing body determines that a type of military equipment identified in that annual military equipment report has not complied with the standards for approval set forth in subdivision (d), the governing body shall either disapprove a renewal of the authorization for that type of military equipment or require modifications to the military equipment use policy in a manner that will resolve the lack of compliance.
(f) Notwithstanding subdivisions (a) to (e), inclusive, if a city contracts with another entity for law enforcement services, the city shall have the authority to adopt a military equipment use policy based on local community needs.
(Added by Stats. 2021, Ch. 406, Sec. 2. (AB 481) Effective January 1, 2022.) PAGE 832 of 1856
State of California
GOVERNMENT CODE
Section 7072
7072. (a) A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment.
(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment. (b) Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.
(Added by Stats. 2021, Ch. 406, Sec. 2. (AB 481) Effective January 1, 2022.)
STATE OF CALIFORNIA
AUTHENTICATED
ELECTRONIC LEGAL MATERIAL
PAGE 833 of 1856
4866-4910-9238 v1
J
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Joseph Montes, City Attorney
Lizette Guerrero, Human Resources Director
DATE: November 13, 2024
SUBJECT: APPROVAL OF AMENDED AND RESTATED CITY MANAGER
EMPLOYMENT AGREEMENT, CONSIDERATION OF
RESOLUTION NO. R-24-31 AMENDING JOB
CLASSIFICATIONS AND APPROVING THE JOB
CLASSIFICATION FOR THE POSITION OF PART-TIME
BUILDING ATTENDANT, CONSIDERATION OF
RESOLUTION NO. R-24-30 APPROVING THE UPDATED
SALARY SCHEDULE FOR FY 2024-2025, AND
CONSIDERATION OF RESOLUTION NO. R-24-34
AMENDING THE UNREPRESENTED EMPLOYEES SALARY
AND BENEFITS SCHEDULE FOR THE PERIOD COVERING
JULY 1, 2024 THROUGH JUNE 30, 2027 TO INCLUDE THE
POSITION OF PART-TIME BUILDING ATTENDANT
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
In June of 2023 the City Council appointed Philippe Eskandar as the City Manager. The City entered into an employment agreement with Mr. Eskandar, effective as of July 1, 2023. Pursuant to the terms of that agreement, the City Council is to annually review Mr. Eskandar’s performance and consider Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 834 of 1856
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whether or not to change any aspects of the agreement. The City Council conducted a performance review on October 9, 2024.
The City continues to explore various methods to improve operational efficiency, including updating job classifications. It is common practice in organizations to update job classifications to ensure that they accurately reflect modernized operations and improved workflow efficiencies, therefore resulting in subsequent updating of tasks, duties, responsibilities, and qualifications required for specific roles. If the responsibilities, required skills, or the scope of the role significantly changes in a position, creating a new job classification will ensure that the position accurately reflects the expectations of the job.
On May 31, 2024, the City Council adopted Resolution No. R-24-14, approving the Salary Schedule for FY 2024-2025. The City is required to adopt a resolution approving a Salary Schedule whenever changes are made to compensation.
Additionally, on May 31, 2024, the City Council adopted Resolution No. R-24- 16, approving the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, through June 30, 2027.
DISCUSSION
AMENDED AND RESTATED CITY MANAGER EMPLOYMENT AGREEMENT
As a result of the City Manager’s performance review, and his performance during the first year of his service as City Manager, the City Council and City Manager would like to amend and restate the existing agreement (Attachment 1), with the following modifications:
• The base salary is increased to $255,000 as of July 1, 2024; • He is allocated a one-time additional 40 hours of vacation time in recognition of the fact that he was not able to use the administrative leave he was initially allocated due to the requirements of his duties; • Now that the City has entered into a fleet lease program with Enterprise, rather than a car allowance, he will be assigned a City vehicle; The term of his agreement has been extended to and through June 30, 2030.
PAGE 835 of 1856
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Updated Salary Resolution, Resolution amending job classifications and approving a job classification, and Resolution amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024 through June 30, 2027 to include the position of part-time Building Attendant
The Salary Resolution and Salary Schedule (Attachment 4) have been updated to reflect the City Manager’s salary increase. Because this resolution was being updated, staff recommends including some additional actions be taken by the Council as they impact a lot of the same resolutions. Accordingly, Attachment 3 also reflects the new part-time Building Attendant position. There is no change to the City’s full time equivalent (FTE) headcount as a part of this position classification.
Section 02.05.01(D) of the San Marino Municipal Code (“Code”) provides that the City Manager shall prepare salary and benefit schedules for presentation to the City Council. Section 02.05.01(A) of the Code provides that salary and benefits plans for employees are a part of the City’s personnel rules and regulations when approved by resolution of the City Council.
The changes to the Salary Schedule includes adding the new proposed parttime Building Attendant position to the Salary Schedule. Section 02.05.01 of the Code provides that the City Manager shall prepare position classifications for City employees, and for the City Council to approve the addition of classifications via resolution. A Resolution (Attachments 2 and 3) adopting the job classification for the proposed position has been prepared to reflect the new position.
The Fiscal Year 2024-2025 budget includes allocations for approved positions across multiple departments within the City. These positions are essential for fulfilling the operational and strategic objectives of the organization.
Department Heads reviewed the respective job classifications (Attachments 2 and 3) within their departments and are recommending updating the job classifications for the following positions:
Fire Chief, Chief of Police, Community Development Director, Finance Director, Human Resources Director, Parks & Public Works Director/City Engineer, Community Services Director, Assistant to the City Manager, Police Commander, Accounting Manager/Controller, Library Manager, Police Records Manager, Recreation Manager, Code Enforcement Manager, City Clerk, Fire Captain, Fire Engineer, Firefighter/Paramedic, Police Sergeant, Police Corporal, Police Officer, Part-Time Recreation PAGE 836 of 1856
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Coordinator, Part-Time Child Development Specialist, Part-Time Maintenance Assistant, Part-Time Recreation Specialist, PartTime Library Monitor, Part-Time Police Cadet, Part-Time Library Clerk, Part-Time Library Page, and Part-Time Recreation Program Leader
In addition, the City is proposing to add a part-time position classification of Building Attendant. We currently have three (3) employees that currently hold the position of part-time Maintenance Assistant. Their duties and responsibilities are not consistent with those in their current position. Staff has prepared a new job classification for part-time Building Attendant that better aligns with the operations of facilities, both indoors and outdoors.
Due to the addition of the new proposed position of part-time Building Attendant, the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024 through June 30, 2027 (Attachment’s 5 and 6) is being amended to include the position of part-time Building Attendant as it is an unrepresented position.
FISCAL IMPACT & PROCUREMENT REVIEW
The fiscal impact for the change in the City Manager’s base salary is an increase of $25,000 to the FY 2024-2025 budget. Below are the necessary budget adjustments needed by account number.
There is no additional fiscal impact.
Procurement review is not applicable.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
Account #
Budget
Am endm ent
101-09-4001-0000 21,000.00
101-09-4006-0000 304.50
101-09-4008-3080 1,050.00
101-09-4008-6160 2,645.50
TOTAL 25,000
PAGE 837 of 1856
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RECOMMENDATION
Staff recommends the City Council approve an amended and restated City Manager Employment Agreement with Philippe Eskandar, approve necessary budget amendments, adopt Resolution No. R-24-31 amending job classifications and approving the classification for the position of part-time Building Attendant, adopt Resolution No. R-24-30 approving the updated Salary Schedule for FY 2024-2025, adopt Resolution No. R-24-34 amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, through June 30, 2027, to include the position of parttime Building Attendant. If the City Council agrees, an appropriate motion would be:
“I move to approve the amended and restated City Manager Employment Agreement with Philippe Eskandar, approve necessary budget amendments, adopt Resolution No. R-24-31 amending job classifications and approving the classification for the position of part-time Building Attendant, adopt Resolution No. R-24-30 approving the updated Salary Schedule for FY 2024-2025, and adopt Resolution No. R-24-34 amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, through June 30, 2027, to include the position of part-time Building Attendant.”
ATTACHMENTS
1. Amended and Restated City Manager Employment Agreement
2. Resolution No. R-24-31, amending job classifications and approving the job classification for the position of part-time building attendant
3. Redline of amended job classifications
4. Resolution No. R-24-30, approving the updated Salary Schedule for FY 2024-2025
5. Resolution No. R-24-34, amending the Unrepresented Employees Salary and Benefits Schedule for the Period Covering July 1, 2024 through June 30, 2027 to include the position of part-time Building Attendant
6. Redline of Resolution No. R-24-34, amending the Unrepresented Employees Salary and Benefits Schedule for the Period Covering July 1, 2024 through June 30, 2027 to include the position of part-time Building Attendant
PAGE 838 of 1856
4867-1824-8950 v1 -1-
AMENDED AND RESTATED
CITY MANAGER EMPLOYMENT AGREEMENT
between
THE CITY OF SAN MARINO
&
PHILIPPE ESKANDAR
The City of San Marino, California, a municipal corporation ("City"), and Philippe Eskandar, an individual (the "Employee") enter into this Amended and Restated City Manager Employment Agreement ("Agreement”) as of November 13, 2024, amending that certain City Manager Agreement Employment Agreement, originally effective as of July 1, 2023. The City and the Employee are sometimes individually referred to as a "Party" and collectively as "Parties." PAGE 839 of 1856
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RECITALS
1. The City and Employee entered into a City Manager Employment Agreement dated July 1, 2023 (the “Original Agreement”) pursuant to which Employee was retained as the City’s City Manager
2. Pursuant to the terms of the Original Agreement, the City Council conducted a performance evaluation of the City Manager on October 9, 2024. As a result of that evaluation, City and Employee wish to amend and restate the Original Agreement with modified terms attributable to Employee’s performance as City Manager.
3. The Parties mutually desire to execute this amended and restated Agreement pursuant to the authority of and subject to the provisions of Government Code Section 53260 et seq.
AGREEMENT
In consideration of the performance by the Parties of the promises, covenants, and conditions herein contained, the Parties agree as provided in this Agreement.
SECTION 1
EMPLOYMENT
The City hereby employs Employee as its City Manager, effective July 1, 2023 ("Effective Date"), and Employee hereby accepts such employment.
SECTION 2
TERM
This term of this Agreement shall commence as of the Effective Date and shall continue to and through June 30, 2030 unless previously terminated as provided by this Agreement.
SECTION 3
CITY MANAGER'S COMMITMENTS
A. Duties & Authority
1. Employee shall be the chief executive officer of the City and be responsible to the City Council for the proper administration of all affairs of the City.
2. Employee shall perform all of the duties of the City Manager as set forth in the San Marino Municipal Code (the "Municipal Code"), the California Government Code, and City policies and procedures approved by the City Council, as may be provided from time to time. Employee shall also perform other legally permissible and proper duties and functions as the City Council may assign from time to time.
3. The City Council may also designate Employee as the chief executive of other Cityrelated legal entities. Such other legal entities could include financing authorities, and joint powers authorities.
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4. Employee shall administer and enforce policies established by the City Council and promulgate rules and regulations as necessary to implement City Council policies.
5. Employee shall have the power and shall be required to:
a. Attend all meetings of the City Council, unless excused by the Mayor, and take part in the discussion of all matters before the City Council. Employee shall receive notice of all regular and special meetings of the City Council. b. Review all agenda documents before preparing the agenda for any regular or special meetings of the City Council.
c. Direct the work of all elective and appointive City officers and departments that are the concern and responsibility of the City Council, except those that are directly appointed by or report directly to the City Council. Employee shall endeavor to implement changes that Employee believes will result in greater efficiency, economy, or improved public service in the administration of City affairs.
d. Recommend to the City Council from time to time, adoption of such measures as Employee may deem necessary or expedient for the health, safety, or welfare of the community or for the improvement of administrative services.
e. Research administrative practices in order to bring about greater efficiency and economy in City government, and develop and recommend to the City Council long-range plans to improve City operations and prepare for future City growth and development.
f. Provide management training and develop leadership qualities among department heads and staff as necessary to build a City management team that can plan for and meet future challenges.
g. Exercise control of City government in emergencies as authorized by the Municipal Code and California law.
B. Hours of Work
1. Employee is an exempt employee but is expected to engage in those hours of work that are necessary to fulfill the obligations of the City Manager's position.
Employee does not have set hours of work as Employee is expected to be available at all times.
2. Employee may engage in teaching, consulting, speaking, or perform other non-City connected activities for which he is compensated only with the express prior consent of the City Council.
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C. Disability or Inability to Perform
If, as the result of long-term or permanent disability, sickness, accident, injury, mental incapacity or other personal health-related reason, the City determines that Employee is unable to perform his essential duties, with or without reasonable accommodation, after exhausting all authorized use of accrued sick leave, vacation, or other authorized paid/unpaid leave available under City policies or state or federal law, the City Council may terminate Employee. If the City Council does elect to terminate Employee due to incapacity, Employee shall receive severance benefits provided in Section 6.D below. In exercising this option, the City will comply with its obligations under applicable state and federal disability and public retirement laws.
D. ICMA Code of Ethics
Employee shall comply with the International City/County Management Association ("ICMA") Code of Ethics as set forth in Exhibit A to this Agreement, which is hereby incorporated by this reference as though set forth in full; provided that the guideline under Item 7 of the Code addressing Elections will only apply to City of San Marino elections.
SECTION 4
CITY COUNCIL COMMITMENTS
A. The City Council shall set policy for the governance and administration of the City and to be implemented through Employee.
B. The City Council shall spend time each year to work with Employee and staff on setting goals and priorities for the City government.
C. Except for the purpose of inquiry, the City Council and its members shall deal with all subordinate City employees, officers, contractors, and consultants solely through Employee or Employee's designee, and neither the City Council nor any member thereof shall give orders to any subordinate of Employee, either publicly or privately.
D. No member of the City Council shall order the appointment or removal of any person to any office or employment under the supervision and control of Employee.
E. The City Council shall conduct an annual review of Employee during September of each year (starting in 2024) in accordance with specific criteria developed by the City Council or such member or members of the City Council it may designate for this purpose. The City Council may from time to time add to or delete such criteria as it may determine. The City Council may, in its sole discretion, consider a salary adjustment in connection with the annual performance evaluation.
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SECTION 5
COMPENSATION
The City shall provide the following compensation to Employee during the term of the agreement:
A. Compensation & Required Employer Costs
1. Base Salary
a. Employee's annual base salary shall be $225,000 as of July 1, 2023.
Effective July 1, 2024 Employee’s annual base salary shall be $255,000.
Employee shall be paid at the same intervals and in the same manner as regular City employees. Whenever a cost of living adjustment or other nonmerit based salary increase or any increase in benefits is provided to other management employees, the City Council shall consider whether it is reasonable and appropriate to grant a similar increase to the City Manager’s base salary upon the written request of the City Manager. Any increase in salary shall be reflected on a City Council approved salary schedule, but shall not require an amendment to this Agreement.
b. The City shall not at any time during the term of this Agreement reduce the base salary, compensation, or other financial benefits of Employee, unless as part of a general City management salary reduction, and then in no greater percentage than the average reduction of all City department heads whose salaries are reduced.
2. Required Employer Costs
a. Federal Insurance Contributions Act (FICA) (if applicable to the same extent provided other City employees)
i. Old Age Survivor and Disability Income (OASDI)
ii. Medicare
b. Unemployment Compensation to the same extent provided other City employees.
c. Public Employees Retirement System (CalPERS).
City contracts with the California Public Employees' Retirement System for retirement benefits. The City will pay only the City's portion and Employee is responsible for paying the employee's portion for participation in the Public Employees' Retirement System. The CalPERS benefit shall be based upon a three year average and 2%@60 formula.
d. The cost of any fidelity or other bonds required by law for Employee.
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e. Workers Compensation to the same extent provided other employees of the City.
B. Basic Benefits
1. Sick, Bereavement, Vacation, Administrative and Other Leaves Employee shall accrue the above leaves and such leaves shall be subject to any caps, use and cash out requirements as set forth in Sections 10-14 of the Unrepresented Employees Salary and Benefits Schedule, adopted by Resolution R24-16 (“Benefits Resolution”). Notwithstanding the foregoing, Employee shall be benchmarked as of July 1, 2023 as a 10 year employee for purposes of vacation accrual under Section 12 of the Benefits Resolution. Further, Employee shall begin employment on July 1, 2023 with the 80 hours of Administrative Leave time provided for in Section 13, along with an additional 40 hours of Administrative Leave time for the first year of employment, which 40 hours (or any balance remaining at the end of the first year of employment) shall not carry over to the second year. As of July 1, 2024, Employee shall receive a one-time allocation of an additional 40 hours of Vacation Leave.
2. Automobile
Employee shall be provided with a City-leased or purchased vehicle for Employee’s use. City shall provide all maintenance upkeep, fuels, and insurance on said vehicle.
Employee is not precluded from personal use of said vehicle, or using other City vehicles for City business during the normal workday on occasion, when appropriate. If the City is unable to provide a vehicle to Employee, a monthly auto allowance of $700 shall be provided to the Employee.
3. Deferred Compensation — Section 457(b) Plan
City shall contribute an amount equal to five percent (5%) of Employee's base salary to a Section 457(b) or 401(a) deferred compensation plan at Employee's choice, subject to the rules of the plan. This payment shall be in addition to the base salary and shall be made in equal installments at the same time that the City Manager's base salary is paid.
4. Holidays
Employee shall be entitled to the same holidays with pay as described in Section 9 of the Benefits Resolution.
5. Medical and Other Health Benefits
City shall provide Employee with such medical and other health benefits as provided for Department Heads in Section 7 of the Benefits Resolution.
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6. Professional Development
The City agrees to pay for reasonable sums of professional dues, subscriptions, travel and subsistence expenses of Employee for professional participation in appropriate organizations such as, but not limited to, the CA City Management Foundation, International City/County Management Association, and the San Gabriel Valley City Managers’ Association. Notwithstanding the foregoing, the City Council shall have discretion to establish appropriate amounts, in the annual City budget or otherwise, of official and professional development expenses and travel costs.
7. Reimbursement
City recognizes that certain expenses of a job-related nature may be incurred by Employee. City agrees to reimburse Employee for reasonable expenses that are supported by expense receipts, statements, or personal affidavits, and audit thereof in like manner as other demands against the City. Equipment and Technology
8. Equipment and Technology
City shall provide all equipment and technology necessary for the completion of Employee’s duties. Such equipment and technology shall include, but not be limited to, cellular phone, laptop computer, and other equipment and technology Employee deems appropriate for the efficient execution of Employee's duties. City acknowledges and approves incidental personal use by Employee of such equipment and technology.
9. Other Benefits
Employee shall be entitled to all other benefits provided for in the Benefits Resolution for which Employee qualifies.
SECTION 6
SEPARATION
A. Resignation or Retirement
Employee may resign at any time and agrees to give the City at least 45 days advance written notice of the effective date of Employee's resignation, unless the Parties otherwise agree in writing. If Employee retires from full time public service with the City, Employee shall provide three months' advance notice. Employee's actual retirement date will be mutually established. This Agreement shall terminate upon the effective date of Employee's resignation or retirement.
B. Removal
1. Manager is an at-will employee serving at the pleasure of the City Council as provided in Government Code Section 36506.
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2. The City Council may remove Employee at any time, with or without cause, by a majority vote of its members. This Agreement shall terminate upon the effective date of Employee's removal.
3. Employee hereby waives any and all rights under Section 02.03.10 of the San Marino Municipal Code in all circumstances where it may apply.
C. Removal for Cause
1. Notwithstanding the provisions of Section 6.D, Employee may be removed for cause. As used in this section, "cause" shall mean only one or more of the following:
a. Incompetency such as failure to comply with the minimum standards for Employee's position for a significant period of time.
b. Neglect of duty, such as failure to timely perform the duties required of Employee's position or failure to implement policy directions of the City Council.
c. Dishonesty involving employment.
d. Being under the influence of alcohol or intoxicating drugs while on duty. e. Addiction to or habitual use of alcoholic beverages, narcotics, or any habit forming non-prescription drug that renders it more difficult for Employee to deliver public service.
f. Absence without leave.
g. Conviction of a crime or conduct constituting a violation of state or federal law that renders it more difficult for Employee to deliver public service. “Conviction” includes entry of a plea of nolo contendere or a plea bargain. h. Improper or unauthorized use of City property.
i. Failure to engage or participate in good faith in an interactive process to attempt to identify an effective reasonable accommodation to resolve a physical or mental infirmity(s) or defect(s) affecting job performance when it is within the capacity of the employee to do so.
j. Acceptance from any source of any emolument, reward, gift, or other form of remuneration in addition to Employee's regular compensation, as a personal benefit to the employee for actions performed in the normal course of Employee's assigned duties.
k. Falsification of any City report or record or of any report or record required to be, or, filed by Employee.
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l. Engagement in prohibited harassment, discrimination, retaliation, or abusive conduct.
m. A material breach of this Agreement.
2. For purposes of this provision, a determination that “cause” exists shall be based on demonstrable, or otherwise reasonably proven, sustained, corroborated, or admitted conduct.
3. In the event the City terminates Employee for cause, then the City may terminate this Agreement immediately, and Employee shall not be entitled to any severance benefits provided by Section 6.D and shall be entitled to only the compensation accrued up to the date of termination, payments required by Section 6.E below, and such other termination benefits and payments as may be required by law.
D. Removal Without Cause
If City removes Employee without such cause, as defined in Section 6.0 above, and Employee executes an irrevocable agreement including, but not limited to, the terms in sub-section D.1, then City shall pay Employee an amount equal to six (6) months base salary as severance. In no event shall Employee be terminated without cause within one hundred and twenty (120) days after any municipal election for the selection or recall of one or more of the members of the City Council.
1. As an express condition precedent for City’s full payment of severance benefits to Employee, Employee will:
a. Release and discharge City and its elected officials, appointed officers, employees, sub-contractors, agents, accounts, attorneys, successors and all other persons acting for, under, or in concert with City both past and present from any and all personal claims, demands, actions, causes of action, obligations, damages, liabilities, losses, costs and expenses, including attorney’s fees of any kind or nature whatsoever, past, present and future, arising from, relating to or in connection with any rights of Employee to (i) receive severance benefits under this Agreement, (ii) any right of employee to continued employment with City, and (iii) any claim, demand, or cause of action or damages for wrongful termination (collectively, the “Released Matters”); and
b. Agree to waive all claims, demands, actions, causes of action, obligations, liabilities, claims of credits or offsets, costs, and expenses, including attorney’s fees, of any kind or nature whatsoever as to the Released Matters.
As to the Released Matters only, Employee will acknowledge that he has read and understands California Civil Code § 1542, as it currently or then may provide, and agree that the releases contained therein constitutes a full and complete waiver or release of any claims, current or future, known or unknown, which may have arisen out of the Released Matters regardless of PAGE 847 of 1856
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whether Employee has knowledge of the existence of such claims or of the material facts relevant to such claims.
E. Payment for Unused Vacation Leave Balance
1. On separation from City employment, Employee shall be paid for all unused accrued vacation leave allowance as set forth in the Benefits Resolution, and/or Employee may apply the leave time to service credit for retirement purposes if permitted by CalPERS. Accumulated vacation leave balances shall be paid at Employee's monthly salary rate at the effective date of separation.
2. In the event Employee dies while employed by the City under this Agreement, Employee's beneficiaries or those entitled to Employee's estate, shall be entitled to Employee's earned salary, and any in-lieu payments for accrued benefits, including compensation for the value of all accrued vacation leave balances.
SECTION 7
MISCELLANEOUS PROVISIONS
A. Amendments
This Agreement may only be modified by a writing signed by both Parties.
B. Conflict of Interest
1. Employee shall not engage in any business or transaction or shall have a financial or other personal interest or association, direct or indirect, which is in conflict with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties. Personal as distinguished from financial interest includes an interest arising from blood or marriage relationships or close business, personal, or political associations.
2. Employee shall also comply with the conflict of interest provisions of the California Government Code and any conflict of interest code applicable to Employee's City employment.
3. Employee is responsible for submitting to the City Clerk the appropriate Conflict of Interest Statements at the time of appointment, annually thereafter, and at the time of separation from the position.
C. Indemnification
1. In accordance with and to the extent provided by California's Tort Claims Act (Government Code Section 825 et seq.) and Government Code Sections 995¬996.5, the City shall defend and indemnify Employee against and for all losses sustained by Employee in direct consequences of the discharge of Employee's duties on the City's behalf for the period of Employee's employment.
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2. In the event that Employee shall serve as the chief executive of other City-related legal entities as provided in Sections 3.A.2 or 3.A.3, then Section 7.C.1 shall be equally applicable to each City-related legal entity as though set forth in an indemnity agreement between Employee and that legal entity. The City hereby guarantees the performance of this indemnity obligation by the City-related legal entity, and shall indemnify and hold Employee harmless against any failure or refusal by City-related legal entity to perform its obligations under this Section.
3. Without limiting the application of 7.C.2, nothing in this agreement shall expand the City's defense and indemnification obligations beyond those provided in the Government Code Tort Claims Act (Government Code Section 825, et seq.) and Government Code Sections 995-996.5. Further, in the event City provides funds for legal criminal defense pursuant to this sub-section and terms of the Government Code, City Manager shall reimburse the City for such legal criminal defense funds if City Manager is convicted of a crime involving an abuse of office or position, as provided by Government Code Sections 53243 — 53243.4.
4. This Section 7.0 shall survive separation and termination of this Agreement.
D. Severability
If any clause, sentence, part, section, or portion of this Agreement is found by a court of competent jurisdiction to be illegal or unenforceable, such clause, sentence, part, section, or portion so found shall be regarded as though it were not part of this Agreement and the remaining parts of this Agreement shall be fully binding and enforceable by the Parties hereto.
E. Laws Affecting Title
In addition to those laws affecting a City Manager, Employee shall have the same powers, rights and responsibilities as a Chief Executive Officer, City Administrative Officer, Administrator, and/or City Administrator as those terms are used in local, state, or federal laws.
F. Jurisdiction and Venue
This Agreement shall be construed in accordance with the laws of the State of California, and the Parties agree that venue shall be in Los Angeles County, California.
G. Entire Agreement
This Agreement represents the entire agreement of the Parties, and no representations have been made or relied upon except as set forth herein. This Agreement may be amended or modified only by a written, fully executed agreement of the Parties.
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H. Notice
Any notice, amendments, or additions to this Agreement, including change of address of either party during the term of this Agreement, which Employee or the City shall be required, or may desire, to make shall be in writing and shall be sent by prepaid first class mail or hand-delivered to the respective Parties as follows:
1. If to the City:
City Clerk
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
2. If to Employee:
Philippe Eskandar
City Manager
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
IN WITNESS WHEREOF the Parties have executed this Agreement as of the day and year first above written.
“City”
CITY OF SAN MARINO
A Municipal Corporation
Steven Huang
Mayor
“Employee”
Philippe Eskandar
ATTEST:
By:
Alison Walker
City Clerk
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APPROVED AS TO FORM
By:
Joseph Montes
City Attorney
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Exhibit A
ICMA CODE OF ETHICS
PAGE 852 of 1856
RESOLUTION NO. R-24-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN MARINO, AMENDING JOB CLASSIFICATIONS AND
APPROVING THE JOB CLASSIFICATION AND SALARY
FOR THE POSTION OF PART-TIME BUILDING
ATTENDANT
WHEREAS, San Marino Municipal Code section 02.05.01 provides that the City Manager shall prepare position classifications for City employees, subject to City Council approval; and WHEREAS, the City Manager has determined that the job classifications for the positions of Fire Chief, Chief of Police, Community Development Director, Finance Director, Human Resources Director, Parks & Public Works Director/City Engineer, Community Services Director, Assistant to the City Manager, Police Commander, Accounting Manager/Controller, Library Manager, Police Records Manager, Recreation Manager, Code Enforcement Manager, City Clerk, Fire Captain, Fire Engineer, Firefighter/Paramedic, Police Sergeant, Police Corporal, Police Officer, Part-Time Recreation Coordinator, Part-Time Child Development Specialist, Part-Time Maintenance Assistant, Part-Time Recreation Specialist, Part-Time Library Monitor, Part-Time Library Clerk, Part-Time Library Page, and Part-Time Recreation Program Leader need to be amended; and
WHEREAS, the City Manager has determined that the job classification for the position of part-time Building Attendant needs to be added to the City’s job classifications; and WHEREAS, Resolution No. R-24-30 sets forth the salary for City employees; and WHEREAS, the position of Building Attendant is part-time, therefore is unrepresented; and
WHEREAS, per the San Marino Municipal Code section 02.05.01, it is necessary for the City Council to approve the amendment of classifications for the positions of Fire Chief, Chief of Police, Community Development Director, Finance Director, Human Resources Director, Parks & Public Works Director/City Engineer, Community Services Director, Assistant to the City Manager, Police Commander, Accounting Manager/Controller, Library Manager, Police Records Manager, Recreation Manager, Code Enforcement Manager, City Clerk, Fire Captain, Fire Engineer, Firefighter/Paramedic, Police Sergeant, Police Corporal, Police Officer, Part-Time Recreation Coordinator, Part-Time Child Development Specialist, Part-Time Maintenance Assistant, Part-Time Recreation Specialist, Part-Time Library Monitor, Part-Time Library Clerk, Part-Time Library Page, and Part-Time Recreation Program Leader and the addition of classification of Part-Time Building Attendant.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:
SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.
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CITY OF SAN MARINO RESOLUTION NO. R-24-31
SECTION 2. The job classifications for the positions of Fire Chief, Chief of Police, Community Development Director, Finance Director, Human Resources Director, Parks & Public Works Director/City Engineer, Community Services Director, Assistant to the City Manager, Police Commander, Accounting Manager/Controller, Library Manager, Police Records Manager, Recreation Manager, Code Enforcement Manager, City Clerk, Fire Captain, Fire Engineer, Firefighter/Paramedic, Police Sergeant, Police Corporal, Police Officer, Part-Time Recreation Coordinator, Part-Time Child Development Specialist, Part-Time Maintenance Assistant, PartTime Recreation Specialist, Part-Time Library Monitor, Part-Time Library Clerk, Part-Time Library Page, and Part-Time Recreation Program Leader are hereby amended to read as set forth on the attached Exhibit A.
SECTION 3. The job classification for the position of part-time Building Attendant is hereby added to read as set forth on the attached Exhibit B.
SECTION 4. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.
SECTION 5. Effective Date: This Resolution shall become effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 13
th day of November, 2024.
STEVEN HUANG, D.D.S., MAYOR
ATTEST:
ALISON WALKER, CITY CLERK
PAGE 854 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-31
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-24-31 was adopted by the City Council of the City of San Marino at a regular meeting held on the 13th day of November, 2024, and that the same was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
ALISON WALKER, CITY CLERK
CITY OF SAN MARINO
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“EXHIBIT A”
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ACCOUNTING MANAGER/CONTROLLER
GENERAL DESCRIPTION
The Accounting Manager/Controller is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Reporting to the Finance and under general direction, the Accounting Manager/Controller is responsible to manage, supervise, plan, direct, oversee, and coordinate the activities and operations of accounting and payroll functions for the Finance Department.
DISTINGUISHING CHARACTERISTICS
This single class position classification is responsible to collaborate with the Finance Director to perform professional accounting, supervisory and managerial duties and oversee the related work carried out in the Finance Department.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
● Plan, direct, coordinate, and perform all duties described in General Purpose, including City accounting, internal control, and auditing activities; recommend procedures to conduct activities in accordance with related laws, ordinances, rules, and regulations. ● Manage the preparation of journal entries, account reconciliations, related schedules, and recommend and implement a system of accounting controls. ● Provide assistance to the Finance Director, other City personnel, and the public regarding Finance Department related issues.
● Develop and implement department goals, objectives and priorities; recommend and administer policies and procedures.
● Manage the preparation of general ledgers, account reconciliations, related schedules and reports; prepare or direct the preparation of supporting schedules for the department and City budgets.
● Manage data for budget preparation; makes adjustments to the budget as needed; determine if funds are available and expenditures are properly classified; research and analyze transactions to resolve budget problems; manage month-end and year-end closing processes; prepare monthly financial statements; and oversee various audits conducted by external auditors.
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● Maintain chart of accounts and general ledgers; provide liaison to City departments regarding the status of accounts and related matters; review expenditures and encumbrances for accuracy and conformance to budget.
● Assist City staff in debt issuance; participate in feasibility studies; manage grant programs, including submittal of drawdown requests; participate with other departments and staff in billing various grants.
● Provide staff assistance to the Finance Director, and supervision and training for subordinate staff.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Methods and techniques of municipal accounting and auditing including governmental accounting, cost accounting, grant accounting, budgeting, procedures related to preparation and maintenance of accounts payable and receivable, payroll, and the general ledger
● Appropriate laws regulating the financial administration of municipal government, public finance, and fiscal operations; applicable federal, state and local laws, ordinances and regulations pertaining to accounting, auditing, and payroll including reporting requirements.
● City organization and functions of the various departments; ● Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
● Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Principles and practices of contract administration and evaluation; risk management requirements.
● Social, political and environmental issues influencing program administration. ● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving as well as financial data software.
Skills and Demands
● Examines and verifies a variety of financial documents; and establish and maintain various data collection, record keeping, tracking, filing, and reporting systems. ● Ability to interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of PAGE 858 of 1856
responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures
● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
● Effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public. ● Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgement and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior.
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● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Education
• Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting, finance or business administration, or a closely related field.
Experience
• Five years of increasingly responsible experience in accounting, financial management budgeting, or auditing work, including two years of experience in a supervisory or lead capacity.
Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.
PHYSICAL DEMANDS AND WORK ENVIROMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.; interact with City management, other governmental officials, contractors, vendors, employees and the public.
Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
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FLSA EXEMPT
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
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ASSISTANT TO THE CITY MANAGER
GENERAL DESCRIPTION
The Assistant to the City is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City Under general direction of the City Manager, the incumbent it responsible to provide complex professional, confidential, and analytical assistance, manage and coordinate administrative activities for the City Manager and City Council and; serve as the primary Public Information Officer.
DISTINGUISHING CHARACTERISTICS
This is a single position class that performs a wide variety of advanced journey level administrative work that requires independent judgment in the execution of duties which are typically sensitive and may impact citywide operations. The incumbent is considered to be an administrative generalist and may be assigned specific activities within a broad range of administrative operations.
ESSENTIAL FUNCTIONS:
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
● Oversee assigned programs and administrative support functions; manage the operations of the City Manager’s Office, ensuring the effective and efficient completion of department assignments.
● Provide professional administrative and analytical assistance to the City Manager regarding Citywide issues, programs, goals and objectives, and/or operations; ensure materials are accurate, complete, and in compliance with City standards, policies, and procedures.
● Gather, tabulate, and analyze data on a variety of administrative and policy matters; confer with department management staff; develop recommendations and prepare and present reports; draft policies and procedures.
● Administer special projects that do not fall within any one department’s jurisdiction. ● Coordinate electronic information needs; oversee the content, design, and layout of the City’s website; and make updates to the website on a regular basis. ● Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses.
● Assist in the development and implementation of goals, objectives, policies, and priorities; manage all City’s community media relations; implement and update a strategic communication plan to effectively support the City’s image.
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● Coordinate preparation of the department budget including programs and budgets for the City Manager, City Council, City Attorney, and general services. ● Serve on interdepartmental committees and task forces; serve as liaison between the City and various governmental, citizen or community organizations on matters pertaining to the activities of City government; represent the City Manager in meetings with these groups.
● Collect, compile, and analyze information from various sources on a variety of topics, including proposed legislation; prepare comprehensive reports to present and interpret data; identify alternatives and make and justify recommendations. ● Monitor and maintain compliance with pertinent federal, state, and local laws, codes, regulations, and ordinances; assist in implementing procedures to ensure compliance with applicable laws and regulations.
● Serve as the City’s general Public Information Officer and coordinate efforts with public information officers in other departments; initiate and write press releases, public service announcements, articles, speeches and position papers on City activities, programs and policies; determine methods of presentation and distribution. ● Oversee the City’s public education efforts through development and execution of specific public information, public education and community relations programs, events, and procedures, including Citywide social media efforts and the City website; respond to requests from the media.
● Schedule and maintain calendar or meetings and events for the City Manager; coordinate activities with the City Council, department heads, the public and outside agencies. ● Interact with the public courteously and diplomatically; organize, and ensure systemic, timely responses and review of issues, complaints, and requests; answer inquiries concerning city standards and procedures.
● Continuously monitor and evaluate the efficiency and/or effectiveness of service delivery methods and committee actions; confirm and follow up with staff, committees and/or citizens on requests/issues gathered from a variety of meetings; review with appropriate management staff; implement improvements.
● Analyze unusual situations and resolve them through application of management principles and practices.
● Conduct special projects or be assigned to assist departments at City Manager’s request. ● May supervise staff or fill in for staff absences or vacancies as needed.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Principles and practices of public administration including organization and functions of municipal government.
● Specialized areas of statistic, administrative research and analysis, and program planning, including principles of statistical and comparative analysis. ● Advanced principles, practices, methods of administrative, financial, organizational, intergovernmental, economic and procedural analysis.
● Public administration principles and policies; contracts administration principles; applicable laws and regulations; principles of statistical and comparative analysis.
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● Principles and practices of employee supervision, including training and performance evaluation.
● Principles of effective public relations.
● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
● Practices of government relations/public education including the use of social media and maintenance of a website; time management and meeting deadlines; record keeping; professional letter writing; information gathering; and supervision, training, and performance evaluation.
● Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. ● Principles and practices of budget development and administration; funding sources impacting program and service development.
● Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Principles and practices of contract administration and evaluation and risk management requirements.
● Social, political and environmental issues influencing program administration. ● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.
Skills and Demands
● Plan, organize, administer, and coordinate a variety of City services and programs. ● Develop and maintain effective working relationships with City officials, community groups, business representatives, and the general public. ● Research and write reports and prepare statistical analysis; evaluate and develop improvements in operations, procedures, policies, and methods. ● Understand the organization and operation of the City, City Council, City Manager’s office, all departments, and outside agencies as necessary to carry out assignments. ● Lead, coach, instruct and motivate employees; foster a teamwork environment; organize, assign and schedule workload among employees.
● Effectively communicate, plan, organize work; deal with others; comprehend problems; initiate staff recommendations; perform with minimum supervision while relieving the City Manager of administrative detail.
● Operate computer and associated applications.
● Analyze complex and sensitive administrative, operational, economic, political and organizational problems, evaluate alternatives, research sound conclusions, and present viable recommendations.
● Collect, evaluate and interpret myriad data, either in statistical or narrative form; interpret and apply laws, regulations, ordinances and policies.
● Prepare clear and concise reports, correspondence and other documents; ensure the maintenance of accurate records; coordinate multiple complex projects and meet critical deadlines.
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● Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those encountered in the course of the work. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
● Understand, interpret, and ensure compliance with laws, and regulations. ● Draw meaning and conclusions from quantitative and qualitative data. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Develop and maintain working relationships and continuously working to improve relationships, contacts, and networks.
● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Engage effectively in orally by presenting information clearly and in an organized manner, and using correct vocabulary and grammar.
● Use correct vocabulary, grammar, sentence structure, spelling and punctuation when constructing written correspondence, reports, or other documentation. ● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourages and supports others to be safe in their work activities.
● Have sound collaborative decision-making, judgment and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Effectively communicate, face-to-face, with community members. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. ● Work extended hours, including some nights, weekends, and holidays, in order to accomplish assignments and to attend City meetings and events.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
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Education
A bachelor’s degree from an accredited college or university with major course work in public policy, public administration, political science, or a related field is required. A master’s degree in the above disciplines or a related field is highly desirable.
Experience
Five years of increasingly responsible experience in an administrative, management or operations capacity in a municipal government setting including administrative analysis, budget preparation and control, and project and program administration. Lead and/or supervisory experience is desirable.
Licenses/Certificates
● Possession of a valid California Class C driver’s license or the ability to get from point to point for meetings and trainings.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; lift up to 15 pounds; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.
Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.
FLSA Exempt
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This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status
Revised NOVEMBER 13, 2024
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CHIEF OF POLICE
GENERAL DESCRIPTION
This is a sworn law enforcement position under Section 830.1 of the California Penal Code that is required to meet and maintain all standards required by P.O.S.T. The Chief of Police is a member of the City Manager's executive management team and is responsible to exercise full responsibility for the operation of the Police Department and direct its entire operation through a chain of command.
DISTINGUISHING CHARACTERISTICS
Under the administrative direction of the City Manager, the Chief of Police is responsible to administer the law enforcement and crime prevention programs of the City's Police Department.
Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.
This is an "At-Will" classification which means the Chief of Police serves at the will of the City Manager.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
● Organize and direct the work of Police Department personnel in the preservation of order, preservation of life and property and the enforcement of laws, municipal ordinances and the regulation of traffic.
● Confer with the City Manager on departmental policies and programs; work cooperatively with representatives from other agencies to coordinate law enforcement activities. ● Meet with City officials, civic groups, and community members regarding law enforcement issues and community relations.
● Develop and implement procedures, rules and regulations for all departmental personnel; supervise, evaluate and discipline Police Department personnel in accordance with City regulations and State and Federal law; and on a merit system, select, promote and dismiss personnel.
• Develop and manage department budget that reflects City Council's financial goals, exercise fiscal responsibility in managing overtime and workers compensation; requisitions supplies; approve payroll.
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• Oversee the department information systems and the operation of jail facilities, property and police records and the investigation and patrol divisions; submit reports to State and Federal law enforcement agencies.
• Coordinate City law enforcement activities with other agencies; analyze operation and service demands, and devise plans and procedures to meet them; direct the assignments of personnel and equipment.
• Monitor law enforcement trends and developments and implement change as needed; supervise the preparation of special studies and comprehensive reports. • Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Speak before varied public and association groups on department programs and activities; attend City Council and other Board and Commission meetings and present reports as required.
• May be required to work shifts, weekends, holidays and/or special events or activities.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards; policies regarding search, seizure, arrest, evidence, and court procedures, as well as legal rights of individuals in custody.
● Contemporary police administration and police science principles, practices and procedures.
● Automated systems and applications to the police environment and the ability to analyze police problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.
● Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in law enforcement and daily police situations; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
● Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
● Social, political and environmental issues influencing program administration. ● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
● Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of police services in the San Marino community.
● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations matters; Knowledge of the Peace PAGE 869 of 1856
Officer Bill of Rights and internal investigations.
Skills and Demands:
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
● Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
● Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
● Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity.
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● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgement and diplomacy skills. ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
● A Bachelor's degree from an accredited college or university with major work in criminal justice, public administration, or a closely related field. ● A Master's degree from an accredited college or university in law enforcement, Public Administration, Homeland Security, or related fields is highly desirable. ● Graduation from the Sherman Block Supervisory Leadership Institute, POST Command College, the FBI National Academy, the Police Executive Research Forum (PERF) Senior Management Institute of Police Program, or Drucker School Executive Leadership Institute is highly desirable.
Experience
• Ten (10) years of increasingly responsible experience in a police department, with five (5) years in a management capacity as a Police Captain or higher-level rank in a Municipal, County, or State law enforcement agency.
Licenses/Certificates
● Must possess a Management Certificate issued by the California Commission on Peace Officers Standards and Training.
● Possession of a valid California Class C driver's license with a satisfactory driving record.
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PHYSICAL DEMAND AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, lift up to 25 pounds, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.
Will occasionally use arms, legs, and back to reach, climb, crouch, crawl, lift and/or move more than 180 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens The employee may occasionally work in outside weather conditions and will occasionally participate in field activities consistent with the duties of police officer. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and emergencies that may result in injury, and/or death. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, shouting, and yelling.
The employee will be required to respond off-hours for emergencies and inspections.
FLSA EXEMPT
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This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13, 2024
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CHILD DEVELOPMENT SPECIALIST
(PART-TIME)
G ENERAL DESCRIPTION
Under general supervision, the Child Development Specialist oversees, administers and facilitates a wide variety of diverse youth-based recreation programs and services.
Responsibilities may include teaching, leading, and engaging participants, ensuring their safety and well-being at all times. In addition to activity coordination, this position also involves performing various administrative duties to support operations at various city facilities.
DISTINGUISHING CHARACTERISTICS
Current assignments include early childhood education and youth programming. Schedule may vary depending on the needs of the Recreation Division and the City. Incumbents may be required to work in the evenings, on weekends, and on holidays.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Provide customer service and information about division programs, services, activities, and events to the public.
• Set up and takes down equipment for special events, classes, and programs. • Assist groups using parks and facilities as requested; explains and enforces park and facility use policies, rules, and regulations.
• Provide staff support at special events and programs. • Remove trash in and around parks and buildings; performs light cleaning and custodial duties of facility rooms, picnic areas, tables, floors, and playground equipment; reports facility maintenance needs to appropriate staff.
• Conduct indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants. • Observe and complies with City and mandated safety rules, regulations, and protocols. • Establish and maintains a team approach with co-workers. • Perform other duties as assigned.
• Facilitate and conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program PAGE 874 of 1856
participants.
• Guide volunteers and support staff for events, classes, and programs. • Assist with the preparation of recreation activities, camps, programs, and events • Monitor equipment and supply inventories and recommends procurement of items as needed.
• Perform general office duties, including basic cashiering, answering the telephone, greeting patrons, light typing, data entry, copying, and filing; prepares flyers, calendars, and newsletters.
• Maintain recreational facilities, storage sites, and other work areas in a clean and orderly condition, including securing equipment and materials at the close of the workday and performing basic custodial duties; assists with opening, closing, and securing buildings for events, as directed.
• Maintain accurate logs and records of various activities, camps, and programs. • Prepare reports concerning ongoing program effectiveness, number of enrollments, and fees collected; maintain awareness of new developments in various recreation program areas.
• Provide a variety of developmentally appropriate activities for early childhood and youthbased programs. • Assist in the development of marketing materials such as banners, posters and flyers in order to promote youth programs.
• Work independently with children following the goals and objectives of the Community Services Department.
• Provide for the physical, emotional, social, and intellectual needs of children enrolled in the program.
• Assist as a liaison to parents informing them of any behavioral issues or special information regarding their children; responds to inquiries, complaints or requests for information both verbally and in writing.
• Performs related duties as assigned.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Recreation, leisure, and community programs, services, and activities. • Care and proper use of recreational facilities, equipment, and supplies. • Basic safety precautions and procedures related to park and recreation program area(s) and facilities.
• Proper cleaning methods and the safe usage of cleaning materials, disinfectants, custodial tools, and equipment.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• General office and business administrative practices. • Methods and techniques of implementing program activities.
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• Age-appropriate program content.
• Principles and procedures of recordkeeping.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Preparing reports with basic analytics, participation, enrollment and performance.
• Marketing strategies and use of design software.
• Development of curriculum appropriate to children's behavior and growth characteristics.
• Clear communication and addressing any concerns related to youth programs; facilitate collaboration and feedback to enhance program quality and address parent's needs effectively.
Skills and Demands
• Ability to guide, motivate, and inspire participants and staff. This includes being a role model, setting clear goals, and providing direction and support. • Proficiency in conveying information clearly and effectively to participants, staff, and stakeholders. This also involves active listening and being able to address questions and concerns.
• Competence in conducting recreational activities to ensure smooth and successful programs, classes, and events.
• Aptitude for quickly identifying and resolving issues or challenges that arise during activities. This includes thinking on your feet and making informed decisions under pressure.
• Ability to build and maintain positive relationships with participants, staff, and community members. This involves empathy, patience, and the ability to work well with diverse groups of people.
• Awareness of safety protocols and emergency procedures to ensure the well-being of all participants. This includes having basic first aid skills and knowing how to handle emergencies.
• Excellence in addressing participants’ needs, providing excellent service, and ensuring a positive experience for everyone involved. This includes handling complaints and feedback professionally.
• Assist in designing engaging and enjoyable programs and activities. This includes being able to think outside the box and adapt activities to different interests and needs. • Skills in building relationships with community members, understanding their interests and needs, and effectively promoting programs to ensure strong participation. • Capability to assess the effectiveness of programs, gather feedback from participants, and use data to inform supervisors of improvements.
• Competence in handling administrative tasks such as record-keeping and reporting.
Effective verbal and written communication to interact with participants, staff, and community members, as well as to promote and explain programs clearly. • Talent for developing new and exciting programs or activities that engage and motivate participants, keeping the offerings fresh and relevant.
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EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• Equivalent to two years of college level course work in early childhood education, child development, education, or a related field.
Experience
• At least two (2) years of increasing responsible experience in the development, implementation and instruction of recreation programs, including supervisory experience. • At least three (3) years’ experience working with children in organized and specialized programming, both volunteer and work experience will be considered.
Licenses/Certificates
• Possession of a valid California Class C driver's license. • Possession of valid certifications in first aid and cardiopulmonary resuscitation (CPR), and to be maintained throughout employment.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Physical demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in a child development center; to stand or sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weigh, up to twenty (20) pounds; Specific vision abilities required by this job include the ability to see well, read fine print and work at a computer work station. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, and focus; hear in the normal audio range with or without correction; to operate classroom equipment requiring repetitive hand movement and fine coordination; to verbally communicate to exchange information; and to occasionally travel to other offices or locations.
Work environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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While performing the duties of this job indoors, the work environment is generally in a temperature-controlled room. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, in all weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises particularly when working with children.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Revised: NOVEMBER 13, 2024
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CITY CLERK
GENERAL DEFINITION
Plan, direct, manage and oversee the activities and operations of the City Clerk's office; coordinate assigned activities with other City departments and outside agencies. The City Clerk is the Filing Officer in carrying out the requirements of the Fair Political Practices Commission.
The City Clerk is the custodian of the City's records implements the City's records management program; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
Reporting to the City Manager or his/her/their designee, the City Clerk carries out all functions of the Clerk's office and requiring high attention to detail and meeting stringent legal and procedural deadlines. The City Clerk is distinguished from other administrative positions by the level of responsibility and the individual's need to know and apply in-depth knowledge of legal requirements, processes and procedures necessary to support the functions and operations of the City Council in the conduct of City business.
ESSENTIAL FUNCTIONS:
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
● Assume full management responsibility for all City Clerk's Office services and activities; recommend and administer policies and procedures.
● Process all City Council related documents, including resolutions, ordinances, minutes, contracts/agreements and Capital Improvement Projects (CIP) projects; conduct bid openings and prepare bid results.
● Maintain custody and processes official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance documents, claims and litigation documents, bid documents and meeting minutes; certify copies as required, attest, publish, index, and file ordinances and Resolutions, bid notices and other legal notices; codify the City's Municipal Code and ensure the Code is regularly kept up-to-date and maintained to reflect accuracy.
● Coordinate and process City documents for recordation with the County Recorder and maintain the original recorded documents upon return to the City. ● Prepare, organize, print and distribute the City Council Agenda and agenda packet PAGE 879 of 1856
materials; attend City Council meetings and record all official proceedings; prepare minutes and other documents; direct the publication, filing, indexing, and safekeeping of all proceedings of the City Council. Execute and certify official City documents; administer and file oaths and affirmations; take affidavits and depositions pertaining to City affairs. ● Receive and process claims, subpoenas and litigations filed against the City; and respond to Public Records requests.
● Process Statements of Economic Interests for elected officials, designated employees and Commissioners pursuant to the Political Reform Act; update the City's Conflict of Interest Code biennially.
● Compile research, organize data and information, and prepare reports. Provide general information to City Council members, employees, and the public regarding City policies and procedures, the Municipal Code, and other related areas. ● Coordinate the municipal election and other elections with LA County under the consolidated election system; prepare candidates' handbooks, issue and file nomination papers and candidate's statements; and maintain candidates' files; ● Oversee and participate in the development and administration of the City Clerk's Office budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
● Represent the City Clerk's office to other City departments, elected officials, and outside agencies; coordinate City Clerk's office activities with those of other departments and outside agencies and organizations.
● Provide staff assistance to the City Council; prepare and present staff reports as required, and other necessary correspondence.
● Recruit residents for San Marino commissions.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Pertinent Federal, State, and local laws, codes, and regulations ● Election laws and procedures.
● Terminology of ordinances and resolutions.
● Principles and practices of records management including records retention laws. ● Minute taking and preparation.
● Program development and administration.
● Municipal budget preparation and administration.
● Principles of supervision, training, and performance evaluations. ● Brown Act
● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
● Computer hardware and software programs including records management systems and agenda management software. Principles and practices of public administration and program areas related to the organizational and service areas managed; administrative PAGE 880 of 1856
principles and methods, including goal setting, program and budget development and implementation and employee supervision.
● Principles and practices of budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
● Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of recreation in public agency setting.
● Principles and practices of contract administration and evaluation; risk management requirements.
● Social, political and environmental issues influencing program administration. ● Principles of effective customer service, public relations, and outreach methods and techniques.
● Office procedures, methods, and equipment including computers and applicable software.
● Practices of government relations/public education including the use of social media. ● Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. ● Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Social, political and environmental issues influencing program administration. ● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.
Skills/Demands
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Communicate clearly and concisely both orally and in writing; understand and follow oral and written directions as provided; work with minimum supervision; respond to the public's and staff's requests for assistance both by telephone and in person. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct the operations, services, and activities of the City Clerk's office; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
● Plan, organize, direct and coordinate the work of staff. ● Maintain confidentiality of records, actions, and events; compile and maintain complex and extensive records.
● Establish and maintain an effective working relationship with employees, the public, elected officials, and other departments and outside agencies. ● Use time effectively and efficiently to maximize work assignments. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change.
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● Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
● Have sound collaborative decision-making, judgement and diplomacy skills. ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Effectively communicate, face-to-face, with community members. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. ● Work nights, weekends and holidays.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
Equivalent to a Bachelor's degree from an accredited college or university with major work in business administration, public administration, or a closely related field.
Experience
Five (5) years increasingly responsible administrative and supervisory experience involving the maintenance of official records and documents including two (2) years in municipal government.
Licenses/Certificates
● Possession of a valid California Class C driver's license and satisfactory driving record is required, or the ability to get from point to point for meetings and trainings. ● Notary Public Commission.
● Certification of a Certified Municipal Clerk (CMC) designation through the International Institute of Municipal Clerks (IIMC) is highly desired.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Remember personnel rules, legal and code requirements. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public and occasionally walk up and down stairs.
Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
FLSA Exempt
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Revised NOVEMBER 13, 2024
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CODE ENFORCEMENT MANAGER
G ENERAL DESCRIPTION
The Code Enforcement Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. The Code Enforcement Manager manages neighborhood preservation programs, business license and special permit issuance and the enforcement of City Codes, ordinances, and regulations related to zoning handles the City’s residential and commercial environmental quality and water conservation programs (including the Fats, Oils and Grease (FOG) program) water conservation, and waste management services and tree ordinance.
DISTINGUISHING CHARACTERISTICS
Under general direction of the Community Development Director, has a broad scope of programmatic responsibility, and exercises independent judgment when interpreting regulatory standards and policy guidelines. This classification supervises assigned personnel.
ESSENTIAL FUNCTIONS
The following duties, skills, and demands are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Supervise and participate in receipt and investigation of complaints regarding zoning, sign, land use and public nuisance code violations, including occupancy. • Supervise and participate in preparation of initial abatement and follow-up correspondence; issue citations and notices of violation; assist the general public in person or by telephone regarding the City’s codes and environmental regulations. • Supervise and participate in the determination and documentation methods to achieve code compliance consistent with laws, codes, ordinances and regulations; confer with City staff, legal counsel, Vector Control, Humane Society and County Health staff regarding violations; supervise and participate in the preparation of case files for legal action; appear and testify at administrative hearings and/or in court. • Supervise and participate in the issuance of business licenses and special permits. • Plan, coordinate, administer and monitor the City’s FOG programs and other environmental program permits related to the City’s operations, services and activities. • Coordinate with regulatory agencies including the Environmental Protection Agency, State Water Resources Control Board, the County of Los Angeles and other Municipal PAGE 884 of 1856
Separate Storm Sewer System co-permittees in managing the City’s discharged water quality programs and permit compliance.
• Plan, coordinate, administer, and monitor the City’s Tree Ordinance; respond to community concerns and/or complaints about street, park and median trees; provide consultation and coordinate preservation of trees and proper maintenance and trimming pursuant to the City’s adopted procedures and guidelines; inspect trees, develop tree inventory and determine appropriate action; maintain records and reports for arborist maintenance program.
• Organize and participate in public education and outreach. • Assist with complex code enforcement activities and conduct field audits. Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems.
• Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.
• Support the development and administration of the Code Enforcement Division's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement adjustments. • Oversee and participate in the full range of public relations and communication activities; determine need for informational and promotional materials and how best to disseminate information to target audiences; approve design and content of materials; communicate code enforcement services to community members, businesses, consultants, contractors, community groups and organizations, and City staff. • Identify and develop collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; set and maintain customer service standards, solicit and respond to customer concerns, respond to and resolves difficult and sensitive citizen inquiries and complaints; follow-up with Code Enforcement staff to ensure prompt resolution. • Develop requests for proposals (RFPs) and contract documents for City environmental programs and projects; coordinate and oversee projects and work assignments involving consultants and contractors that provide environmental services to the City. • Revise the City’s Water Conservation Program as new technologies and program elements are identified; coordinate Water Conservation Program efforts of various City departments and volunteer groups; represent the City in dealing with water conservation issues before the City Council, state and local regulators, and a wide range of community groups.
• Coordinate program components such as water-waving devices, water-conserving landscaping and irrigation techniques, use of rebate measures, and recycled water uses. • Track, implement and maintain compliance of Best Management Practices (BMPs) in the field of water conservation; request other options for the attainment of conservation goals when BMPs are not cost effective or compliance is jeopardized. • Prepare reports and make presentations to the Department Director, City Manager, City Council, Planning Commission and other committees.
• Participate in the planning, development, and oversight of code enforcement activities; establish, within City policy, appropriate service and staffing levels; monitor and evaluate PAGE 885 of 1856
the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
• Assist with contract development and administration to include professional service agreements, agreements for the purchase of goods and memoranda of understanding. • Create, train, and implement the Code Enforcement Division’s safety, risk management and emergency plan.
• Conduct inspections of buildings and facilities; identify violations of codes and regulations. • Perform related duties as assigned
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Applicable local, state and federal laws and codes related to planning, zoning and land use.
• Rules of evidence and court etiquette.
• FOG programs, regional water quality and conservation standards implemented and enforced by LA County and State of California.
• Grant application procedures and reporting requirements. • Water conservation standards and Best Management Practices. • Principles and techniques involved in code enforcement, business licenses and permit issuances according to City codes, ordinances and regulations. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.
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Skills and Demands
• Analyze complex technical and administrative problems, evaluate alternative solutions, and adopt an effective course of action.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.
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• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying.
Education
• A Bachelor’s degree, or equivalent, from an accredited college or university with major coursework in public or business administration, planning, forestry, horticulture or closely related field.
Experience
Four (4) years of increasingly responsible experience in code enforcement related to the application of planning, zoning, housing, property maintenance and health and safety codes, ordinances, regulations and policies which includes at least one (1) year supervisory experience..
Licenses/Certificates
• Possession of a valid California Class C driver license with a satisfactory driving record.
• Certified Code Enforcement Administrator (CCEA) designation issued by AACE or equivalent.
• Master Code Enforcement Professional Certification is highly desired, but not required.
• Bilingual skills desirable.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.
Work Environment
Those in this position generally work 90% indoors and 10% outdoors.
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.
FLSA EXEMPT
This information is available in an alternative format by request to (626) 300- 0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Revised: NOVEMBER 13, 2024
PAGE 889 of 1856
COMMUNITY DEVELOPMENT DIRECTOR
GENERAL PURPOSE
The Community Development Director is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the Community Development Department and direct its operation through managers.
DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, is responsible to plan, direct, manage, and oversee the functions, programs, and operations of the Community Development Department and is the Planning Director and Building Official for the City of San Marino. The Community Development Department is responsible for maintaining the high-quality residential character of San Marino by administering and enforcing local and state regulations applicable to construction on private property within the City to include the responsibility to review construction plans, issue permits, and field inspection of projects from foundation through final completion of buildings.
He/she/they may provide highly responsible and complex administrative support to the City Manager. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.
This position is "At-Will," which means the Community Development Director serves at the will of the City Manager.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Assume full management responsibility for all Community Development Department functions, programs, and operations including planning, permitting, inspecting of commercial and residential buildings, properties and quality of life issues for the community.
• Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques. • Participate in the planning, development, and oversight establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
PAGE 890 of 1856
• Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes; plan, direct, and coordinate through managers, the Community Development Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. • Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
• Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administers Council approved fee schedules, in addition to making recommended annual adjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Interprets building plans and specifications for compliance with zoning and building codes; interprets the City's codes for elected and appointed officials, citizens, the business community, and public. Provide staff assistance to the City Manager, attend and participate in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepare and present staff reports for and make presentations to City Council.
• Represent the Community Development Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
• Serves as the departmental liaison to the Planning Commission and City Council Research, prepare, and present written reports for assigned boards and commissions; attend community meetings; and participate in professional group meetings; stay informed of new trends and innovations in the field of community services. • Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, businesses, contractors, consultants, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues.
• Oversees all combination of marketing efforts to support operations and programming:
social media channels, website content, and a variety of print and digital promotional materials.
• Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Carries out complex and sensitive assignments, tasks, and projects; advises the City Manager on matters pertaining to land use, zoning, environmental, construction and property maintenance issues; drafts code amendments.
• Conducts economic development work to attract business into the City. • Works with property owners, architects, contractors, engineers, attorneys, and members of the public.
• Attend City Council and commission meetings.
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KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of urban planning and zoning administration, California planning and redevelopment law, city planning, zoning, building codes, California Environmental Quality Act (CEQA) and working knowledge of building, plumbing, electrical and mechanical codes and other applicable federal, state and local legislation. • Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Community Development Department. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.
Skills and Demands:
• Interpret technical zoning and building codes, ordinances, plans, and specifications; exercise sound, independent judgment within general policy guidelines; review and understand architectural, grading, topographical and related drawings. • Interpret and apply contemporary community development techniques and methods. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
PAGE 892 of 1856
• Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
PAGE 893 of 1856
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Education and Experience:
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education:
• A Bachelor's degree from an accredited college or university with major course work in Urban Planning or a related field.
• An AICP (American Institute of Certified Planners) certification, or Master’s degree in Urban Planning or closely related field from an accredited institution, may be substituted for one (1) year of required experience
Experience
• Seven (7) years’ experience in planning, community development, or related field. At least two (2) years in a responsible management/supervisory capacity Licenses/Certificates
• Possession of a valid California Class C driver license with a satisfactory driving record.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact PAGE 894 of 1856
with employees and the public in possible challenging situations. Occasionally walk up and down stairs.
Work Environment:
Indoors: While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens Outdoors. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.
FLSA EXEMPT
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
PAGE 895 of 1856
COMMUNITY SERVICES DIRECTOR
GENERAL PURPOSE
The Community Services Director is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the operation of the Community Services Department and direct its operation through managers.
DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, is responsible to plan, direct, manage, and oversee the functions, programs, and operations of the Community Services Department, including recreation, Lacy Park gatehouse, and library services. He/she/they may provide highly responsible and complex administrative support to the City Manager.
Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.
This position is "At-Will," which means the Community Services Director serves at the will of the City Manager.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Assume full management responsibility for all Community Services Department functions, programs, and operations including recreation, Lacy Park gatehouse, library services, and activities.
• Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques.
• Participate in the planning, development, and oversight of recreation and library facilities; establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
• Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes; plan, direct, and coordinate through managers, the PAGE 896 of 1856
Community Services Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
• Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administers Council approved fee schedules, in addition to making recommended annual adjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Provide staff assistance to the City Manager, attend and participate in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepare and present staff reports for and make presentations to City Council.
• Represent the Community Services Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
• Research, prepare, and present written reports for assigned boards and commissions; attend and participate on a variety of boards, commissions, and committees including the Library Board of Trustees and Recreation Commission; attend community meetings; and participate in professional group meetings; stay informed of new trends and innovations in the field of community services. • Provide public relations by working with, and providing outreach to, schools, nonprofit organizations, community members, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues.
• Oversees all combinations and marketing efforts to support operations and programming: quarterly activity guide, social media channels, website content, and a variety of print and digital promotional materials. • Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Attend City Council and other Board and Commission meetings.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Operations, services, and activities of a comprehensive community services program including recreation and library services and activities. • Principles and practices of community services program development and administration; methods and techniques of directing community services activities and programs.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of community services in the San Marino community.
PAGE 897 of 1856
• Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Community Services Department. • Occupational hazards and standard safety precautions necessary in the work. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules. • Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Best management practices.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.
Skills and Demands:
• Interpret and apply contemporary recreation and library techniques and methods. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels PAGE 898 of 1856
and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
PAGE 899 of 1856
• Facilitate, develop and work with groups to create partnerships and coalitions; participate in the planning development and oversight of park, library and recreation facilities.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education:
• A Bachelor's degree from an accredited college or university with major work in public or business administration, recreation administration, or a related field. A Master's degree is highly desirable.
Experience
• Five (5) years of increasingly responsible experience in community services program areas including three years of management and administrative responsibility.
Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.
PAGE 900 of 1856
Work Environment
Indoors: While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens Outdoors: While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.
FLSA EXEMPT
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
PAGE 901 of 1856
FINANCE DIRECTOR
GENERAL DESCRIPTION
The Finance Director is a member of the City Manager's executive management team and is the City's Chief Financial Officer and is responsible to plan and direct the accounting, auditing, cash management, revenue collection, fiscal data processing, grant accounting, preparation of the City's budget, and other financial management activities of the City, including general ledger, payroll, accounts payable, fixed assets, investment planning, business licenses administration, and daily cash management.
DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, the Finance Director is responsible to carry out the fiscal policies set by the City Council and administered by the City Manager. The incumbent is responsible to accomplish departmental goals and objectives and for further City goals and objectives within general policy guidelines. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.
This is an "At-Will" classification which means the Finance Director serves at the will of the City Manager.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
● Coordinate assigned activities with other City Departments, Divisions and other employees within the Finance Department.
● Respond to requests for information and advice City departments, other governmental agencies, and the public on City financial and accounting policies. ● Provide advice and counsel to management and other employees in accounting or revenue matters; work with City management team to further organizational goals and objectives. ● Participate in the development and implementation of special projects; identify revenue sources to support City expenditures and ensure that rates and charges for city services are current and appropriate.
● Assist in the development and implementation of goals, policies, and priorities relating to accounting and revenue activities.
PAGE 902 of 1856
● Develop and direct the implementation of goals, objectives, policies, and procedures for the Finance Department and related activities; develop and administer accounting and budget control systems as necessary to comply with generally accepted accounting procedures, laws, ordinances, and other regulations.
● Develop, implement and review modifications to accounting and control methods to improve existing accounting, budgeting, and reporting procedures, to ensure conformity to policy, and increase effectiveness.
● Establish financial controls and prepare financial reports and analyses for accounting and operational management purposes including periodic budget status reports. ● Set up and maintain journals, ledgers, and supporting financial records; supervise the maintenance of General Ledger.
● Develop Utility Tax and Public Safety Tax analyses and protection. ● Develop revenue projections for City budget process and strategic planning information for all City funds; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies. ● Plan, coordinate and manage the City's cash flow, investment, and reporting programs. ● Prepare various State Reports, i.e., Controller's Report; prepare records for audit and assist auditors.
● Oversee the preparation of the City’s Annual Comprehensive Financial Report (ACFR). ● Maintain professional banking and financial market relationships and contacts. ● Review and authorize all journal entries recorded in the accounting system. ● Supervise and participate in the preparation of various financial, expenditure, and tax statements, records, and reports; reconcile finance records to treasury records; prepares input for bank reconciliation and reconcile bank accounts; perform operational accounting of other City Departments.
● Direct the preparation and processing of accounts payable, accounts receivable, payroll, and fixed assets.
● Oversee treasury function, to ensure prudent investment of idle cash and maintain adequate cash availability to meet current obligations and debt service in conformance with applicable State law and adopted Council policy; assist the City Treasurer with administrative details relating to City finances and investments. ● Plan, assign, schedule, review and evaluate the work of professional, technical, and support staff; train, supervise and evaluate Department staff personnel. ● Prepare staff reports and make City council presentations as necessary; attend City Council and other Board and Commission meetings as required.
KNOWEDGE, SKILLS AND DEMANDS
Knowledge of:
● Principles and practices of general and municipal government accounting and auditing. ● Principles, procedures, and methods used in the fields of public finance administration, particularly in the areas of cost accounting, budgeting, auditing, revenue management, business license and investing of public monies.
● Appropriate laws regulating the financial administration of municipal government, public finance and fiscal operations.
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• Sources of revenue to fund governmental services.
• Economic/business cycles and interest rate forecasting. • City organization and functions of the various departments. • Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.
Skills and Demands:
● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
● Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. ● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other PAGE 904 of 1856
professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. ● Effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the public. ● Prepare clear and concise reports, correspondence, and other written materials; operate office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgement and diplomacy skills. ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• A bachelor's degree from an accredited college or university with major coursework in accounting, finance or business administration or related field. ● A C.P.A. certificate or an advanced degree beyond the bachelor's degree is desirable, but not required.
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Experience
● Six years of increasingly responsible experience in accounting, financial management budgeting, or auditing work, including four years in administrative and management responsibility.
Licenses/Certificates
● Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for meetings and trainings.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.
Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
FLSA Status: Exempt
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse PAGE 906 of 1856
environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13, 2024
PAGE 907 of 1856
FIRE CAPTAIN
GENERAL DESCRIPTION
The Fire Captain is responsible to perform supervisory and technical work in fire suppression, emergency, rescue and fire personnel training activities; supervise the operation of the fire station equipment and personnel; assume supervision of fire suppression forces within a geographic area.
DISTINGUISHING CHARACTERISTICS
The Fire Captain is a non-exempt position that is under the direction of the Fire Division Chief.
Is responsible for the direct and indirect supervision of fire department personnel. The probationary period for this position is twelve (12) months following appointment and incumbents shall be entirely tobacco free while on duty.
ESSENTIAL FUNCTIONS:
The duties, skills, and demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Supervise and coordinate the operation in a fire station. • Coordinate the maintenance and repair of fire suppression equipment and facilities. • On a shift, supervise forces in the suppression of fires, in the control of incidents involving hazardous chemicals and materials; ascertain the need for and type of additional equipment necessary to counteract the emergency; make technical decisions as to the best methods of extinguishing fires after observing the fire and receiving oral reports from command officers.
• Execute work assignments of fire personnel in an assigned company; supervise and participate in salvage and overhaul operations; supervise and assist in rendering first aid at an emergency incident.
• Enforce fire department rules and regulation; inspect personnel and maintain order. • Respond to fire alarms as a company officer and be responsible for the supervision, performance and safety of assigned firefighting personnel on the scene of an emergency incident until relieved by a Fire Division officer.
• Operate radio-telephone equipment
• Obtain and preserve evidence at a fire scene.
• Instruct and drill fire department personnel in firefighting methods, techniques and related subjects.
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• Supervise and participate in the inspection of buildings and installations for fire hazards and fire safety systems as required by State law and City ordinances. • Identify the fire training needs of assigned personnel, including such areas as the driving and operation of equipment and oversee the necessary training. • Prepare and maintain records and reports; maintain current knowledge of federal, state and local laws, ordinances and regulations that are directly related to the mission of the department.
• Maintain current knowledge of City and Fire Department Rules and Regulations, Operations Manual, Policies, Procedures and Standard Operating Procedures; maintain current knowledge of the geography of the city including all streets and roads. • May be required to operate fire engines, rescue units, and other apparatus and equipment.
• May be subject to recall when off duty.
The following requirements are representative of the knowledge, skills, and/or abilities required.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles, practices and procedures of emergency medical care, fire prevention and suppression; principles of supervision and training; principles, practices and procedures of modern firefighting and protection of lives and property. • Use and maintenance of emergency medical and firefighting equipment and apparatus; pre-fire planning inspection methods; rules, regulations and operational procedures of the fire department.
• Local geography, including the location of water mains and hydrants and the major fire hazards of the City.
• Proper work scheduling and the standards of productivity for a fire company, mutual aid and cooperative response areas, hazardous materials, public presentations skills, personnel, fire ground command practices.
• EMT and CPR.
• Supervisory principles and methods of training, teamwork, goal setting, problem solving and laws governing employee relations.
• Cal/OSHA regulations and safe work practices; workers’ compensation polices and regulations. Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
Skills and Demands
• Communicate clearly and concisely, orally and in writing; read and understand information relating to emergency medical care, firefighting methods and equipment, as well as other emergency services
• Conduct preliminary fact-finding inspections and investigations, including evidence PAGE 909 of 1856
gathering and presentation related to fire or EMS incidents. • Operate apparatus and equipment used in modern firefighting activities; perform prolonged and arduous work under adverse conditions with endurance, agility and perseverance.
• React quickly and calmly in emergency situations; work alone or as a member of a crew. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Establish and maintain cooperative working relationships with those contacted in the course of work.
• Set priorities, organize work-flow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Adapting behavior to change and adjusting behavior to fit new circumstances. Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show sympathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• Completion of thirty (30) college units, twenty-seven (27) of which must be in fire science.
PAGE 910 of 1856
Experience
• Five years of increasingly responsible fire suppression and prevention experience with the City of San Marino Fire Department.
Licenses/Certificates
• Possession of a valid California EMT-Paramedic license. • Possession of certificate for California State certified Fire Officer • Possession of completed California Incident Command Certification System (CICCS) Engine Boss Task Book.
• Possession of a valid Class B Commercial or Class C California driver license with a Firefighter Endorsement.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and must be able to hear pager, radio communications, human voice, sirens. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.
Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., night time driving, smoke conditions. Must be able to read fine print and work at a computer work station, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus and must be able to accurately and quickly name colors and be free of other visual impairments that would restrict their ability to perform Firefighter duties.
Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled fire station. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.
While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and PAGE 911 of 1856
is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and gases on emergencies that may result in injury, and/or death.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
PAGE 912 of 1856
FIRE CHIEF
GENERAL DESCRIPTION
The Fire Chief is a member of the City Manager’s executive management team.
DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, the Fire Chief is responsible to plan and direct the activities of the Fire Department in the protection of life and property in San Marino; act as the Fire Marshall and manage the City’s disaster/emergency preparedness plan and provide highly responsible and complex administrative support to the City Manager.
Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.
This position is "At-Will," which means the Fire Chief serves at the will of the City Manager.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Plan, direct, and review activities of personnel performing fire inspection, prevention, suppression, and emergency and paramedic services; ensure department and personnel meet all state and county EMS mandates.
• Direct the enforcement of federal, state, and local fire codes and regulations and revise as needed; confer with agents of other governmental jurisdictions, the Insurance Fire Service Office, local fire prevention bureaus, and the office of the State Fire Marshal. • Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques. • Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes; plan, direct, and coordinate through managers, the Fire Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. • Initiate and/or advise on the development of ordinances and regulations; revise, develop, and enforce City fire, building, zoning, plumbing, mechanical, electrical, and other housing codes as it relates to the suppression of fire.
PAGE 913 of 1856
• Make recommendations for the establishment and maintenance of an adequate fire defense and prepare long-range plans for the development of the department. • Analyze operational and service demands and devise plans and procedures to meet them; direct the assignments of personnel and equipment. • Meet with City officials, civic groups, and community members regarding fire enforcement issues and community relations.
• Develop and implement procedures, rules and regulations for all departmental personnel. • Through managers, supervise, evaluate and discipline Fire Department personnel in accordance with City regulations and State and Federal law; and on a merit system, select, promote and dismiss personnel.
• Evaluate tactical and operational requirements of situations involving large, destructive fires and emergency preparedness situations.
• Through managers, direct firefighting and supervise officers in the development and operation of fire training and fire prevention programs. • Direct fire prevention and coordinate arson investigation activities with other City departments, insurance companies, state and federal agencies. • Coordinate activities of the department with those of agencies responsible for water service on problems relative to fire protection.
• Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administers Council approved fee schedules, in addition to making recommended annual adjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Provide staff assistance to the City Manager, attend and participate in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepare and present staff reports for and make presentations to City Council. • Represent the Fire Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
• Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. • Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Establish and maintain recruiting and training programs for community defense, firefighting and rescue in major disaster or national emergency conditions; manage the Community Emergency Response Team (CERT); and Medical Reserve Corps. Monitor firefighting trends and developments and implement change as needed; supervise the preparation of special studies and comprehensive reports. • Attend City Council and other Board and Commission meetings and present reports as required.
• May be required to work shifts, weekends, holidays and/or special events or activities.
PAGE 914 of 1856
KNOWLEDGE, SKILLS AND DEMANDS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Requirements listed below are representative of the knowledge, skills, and/or abilities required.
Knowledge of:
• Fire administration including organization, budgeting, staffing, financing, equipment, management, and maintenance, records, and reports; knowledge of modern fire prevention and inspection methods and techniques; knowledge of paramedic service operations.
• Contemporary firefighting techniques and potential complications, including those involved in industrial, commercial, and residential structures, and in large fuel fires. • Capabilities and limitations of a wide range of firefighting equipment; knowledge of fire alarm transmission, equipment maintenance and drill procedures. • California Uniform Fire Code, NFPA Life Safety Code, Municipal Code, Uniform Building Codes, emergency management protocols, water distribution maps; U.L. listed appliances and equipment, Cal/OSHA regulations, and Fire Department equipment manuals.
• Occupational hazards and standard safety precautions necessary in the work. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Best management practices.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.
PAGE 915 of 1856
Skills and Demands:
• Interpret and apply contemporary fire prevention and suppression techniques and methods.
• Play a key role on the City Manager's executive team; Evaluate the effectiveness and efficiency of a firefighting organization and institute improvements; establish effective community defense and rescue training programs Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
• Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups.
PAGE 916 of 1856
• Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show sympathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• Possession of a Bachelor's degree in Fire Science or Public Administration. • A Master's degree from an accredited college or university in Fire Science, Public Administration, or related field is highly desirable.
Experience
• Ten (10) years of increasingly responsible experience in a fire department, with five (5) years in a management capacity as a Fire Captain or higher-level rank in a Municipal, County, or State fire agency.
Licenses/Certificates
• Possession of valid C.P.R. certificate.
• Possession of a valid California State Emergency Medical Technician (EMT) Certification. • Possession of certificate for California State certified Fire Officer or equivalent. • Possession of a valid California Class C driver's license with a satisfactory driving record.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PAGE 917 of 1856
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, lift up to 25 pounds, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.
Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., nighttime driving, smoke conditions. Must be able to read fine print and work at a computer workstation, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus and must be able to accurately and quickly name colors and be free of other visual impairments that would restrict their ability to perform Firefighter duties.
Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens The employee may occasionally work in outside weather conditions and will occasionally participate in field activities consistent with the duties of firefighter. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and emergencies that may result in injury, and/or death.
Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, shouting, and yelling.
The employee will be required to respond off-hours for emergencies and inspections.
This position is exempt under the FLSA.
PAGE 918 of 1856
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13, 2024
PAGE 919 of 1856
FIRE ENGINEER
GENERAL DESCRIPTION
A Fire Engineer is responsible to drive fire engines and other automotive equipment in response to fire and emergency calls; operate fire pumps and other apparatus; assist in the suppression of fires; inspect and maintain equipment; and participate in fire prevention inspections.
DISTINGUISHING CHARACTERISTICS
The Fire Engineer is a non-exempt position that is under the direction of the Fire Captain. The probationary period for this position is twelve (12) months following appointment and incumbents shall be entirely tobacco free while on duty.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Respond to fire and other emergency alarms by driving assigned Fire Department apparatus or other automotive equipment to required locations. • Assist in the suppression of fires and in the protection of life and property; operate resuscitators and administer first aid, CPR, and/or paramedic services. • Assume primary responsibility for the inspection, servicing, and maintenance of assigned fire equipment and apparatus including apparatus testing, hose testing, and hydrant testing, for cleanliness of vehicles, apparatus, equipment, and station areas. • Inspect commercial and residential structures as part of the fire department responsibility to ensure compliance with federal, state and local fire prevention laws and regulations. • Perform basic firefighting duty including laddering, forcible entry, rescue, first aid, ventilation, exposure protection and salvage work.
• Assist in supervision of all activities of a fire company including all necessary items to restore the vehicle or apparatus to a response-ready condition after emergency alarms. • Participate in department training, train or assist in training firefighters, probationary firefighters, and/or temporary firefighters, cadets, etc. • Perform fire prevention, business license inspection, investigation activities and issue notices of violation as required; perform and prepare fire demonstrations for public education specialized training.
• Prepare and maintain records and reports; maintain current knowledge of Federal, State, and Local laws, ordinances and regulations that are directly related to the department.
PAGE 920 of 1856
• Maintain current knowledge of Fire Department Rules and Regulations, Operations Manual, Policies, Procedures and Standard Operating Procedures. • Maintain current knowledge of the geography of the city including all streets, roads and landmarks.
• Perform routine maintenance of department apparatus.
• Conduct regular inspections of apparatus in compliance with department policy, practices and in compliance with the manufacturers recommendations • May be subject to recall when off duty.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Elementary physics, chemistry, and mechanics; firefighting techniques; fire department pumping apparatus; fire stream practices; water supplies and location of major storm drains.
• Principles of hydraulics applied to fire suppression, design, use, and maintenance of fire equipment and apparatus.
• Departmental rules and regulations, operations manual, policies and standard operating procedures; federal, state, and local laws and regulations governing fire prevention and safety.
• Modern fire prevention and suppression methods; location of target hazards; the geography of the City and the location of water mains and fire hydrants. • First aid, CPR and the operation of inhalators and resuscitators. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
Skills/Demands
• Maintain effective working relationships with team members and the public; deal effectively and courteously with the public.
• Read and understand legal and technical materials relating to firefighting, fire prevention, emergency medical treatment, and departmental regulations. • Apply elementary principles of chemistry and physics to firefighting problems. • Understand and follow written and oral directions under stress and pressure. • Work effectively under emergency conditions and use sound judgment under hazardous circumstances; react quickly and calmly in emergency situations; work alone or as a member of a crew.
• Perform prolonged and arduous work under adverse conditions with endurance and perseverance.
• Communicate clearly and concisely, orally and in writing. • Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
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• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Adapting behavior to change and adjusting behavior to fit new circumstances. Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show sympathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• High School diploma or equivalent.
Experience
• Two (2) years of experience as a full-time firefighter/paramedic with the City of San Marino Fire Department.
Licenses/Certificates
• State Fire Marshal certified Driver/Operator 1A and 1B. • Possession of a valid Class B Commercial or Class C California driver's license with a Firefighter Endorsement.
• Possession of a Valid California EMT-Paramedic license.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Physical Demands
While performing the duties of this job, the employee is regularly required to talk and must be able to hear pager, radio communications, human voice, and sirens. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.
Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., nighttime driving, smoke conditions. Must be able to read fine print and work at a computer workstation, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus. Regarding color vision, candidates must be able to accurately and quickly name colors and be free of other visual impairments that would restrict their ability to perform Firefighter duties
Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled fire station. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.
While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and gases on emergencies that may result in injury, and/or death.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
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FIREFIGHTER/PARAMEDIC
GENERAL DESCRIPTION
A Firefighter/Paramedic is responsible to respond to fire alarms and emergency calls; protect life and property endangered by fire and other hazards; provide medical assistance as required; assist in daily fire prevention inspections and training activities; and assist in maintenance of station and equipment.
DISTINGUISHING CHARACTERISTICS
The Firefighter/Paramedic is a non-exempt position that is under the direction of the Fire Captain.
To perform this job successfully, an individual must be able to perform the essential duties; be at least 18 years of age; and must pass a comprehensive written exam and physical agility test, medical, psychological, polygraph, substance abuse test, and a thorough background investigation. The probationary period for this position is eighteen (18) months following appointment and incumbents shall be entirely tobacco free while on duty.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Respond to alarms, lays hose, ventilates buildings and directs streams of water; and fight fire under department procedures as directed.
• Provide emergency medical treatment; rescue endangered persons; administer first aid; transport patients to medical care facilities; and prepare necessary medical reports. • Operate fire engines, rescue units, and other apparatus and equipment. Assist in simple maintenance upkeep and repairs of fire department apparatus; clean up and does salvage work after fires; and maintain fire station and grounds. • Assist in the inspection of commercial and residential structures to ensure compliance with federal, state, and local fire prevention laws and regulations. • Attend drills and classes, and study technical publications, local conditions, locations, and regulations.
• Maintain fire department apparatus and equipment in compliance with department policy, practices, and the manufacturers specifications.
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KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Elementary physics, chemistry, and mechanics.
• Emergency medical care.
• Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
Skills/Demands
• Read and understand technical materials relating to firefighting, fire prevention, emergency medical treatment, and departmental regulations. • Apply elementary principles of chemistry and physics to firefighting problems. • Understand and follow written and oral directions under stress and pressure. • Work effectively under emergency conditions and to use sound judgment under hazardous circumstances.
• Communicate clearly and concisely, orally and in writing. • Establish and maintain cooperative working relationships with those contacted in the course of work.
• Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Adapting behavior to change and adjusting behavior to fit new circumstances. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show sympathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
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EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• High school diploma or equivalent.
Experience
• No prior experience required.
Licenses/Certificates
• Valid California EMT-Paramedic license
• Certificate of completion issued by a fire academy approved by the California State Fire Marshal or Firefighter I certificate issued by the California State Fire Marshal. • Proof of passing CWH, FCTC or other City approved written exam. • Proof of passing the Candidate Physical Agility Test (CPAT) or Biddle Exam. • Possession of a valid Class B Commercial or Class C California driver license is required.
Must be able to obtain a Class C driver’s license Firefighter Endorsement within 18 months of appointment.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and must be able to hear pager, radio communications, human voice, sirens. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.
Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., nighttime driving, smoke conditions. Must be able to read fine print and work at a computer workstation, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus. Regarding color vision, candidates must be able to accurately and quickly name colors and be free of other visual impairments that would restrict their ability to perform Firefighter duties.
PAGE 926 of 1856
Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled fire station. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.
While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and gases on emergencies that may result in injury, and/or death.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
PAGE 927 of 1856
HUMAN RESOURCES DIRECTOR
GENERAL DESCRIPTION
The Human Resources Director is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the Human Resources Department and direct its operation through managers.
DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, the Human Resources Director is responsible to plan, coordinate, and administer a full-service human resources and risk management program including employer-employee relations, serves as the City’s labor negotiator, workers’ compensation and liability, safety and insurance programs, recruitment, selection, classification, benefits administration, training; supervise department staff and carry out the human resources and personnel policies set by the City Council and administered by the City Manager.
This is an "At-Will" classification which means the Human Resources Director serves at the will of the City Manager.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
● Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques. ● Coordinate assigned activities with other City Departments, Divisions, and other employees within the Human Resources Department.
● Administer the City's workers’ compensation and liability programs, including but not limited to the acceptance or rejection and processing of all claims. ● Manage the City-wide insurance and safety programs.
● Administer the City's classification and compensation programs. ● Review reclassifications and salary adjustments.
● Direct the recruitment program.
● Respond to requests for information and advice City departments, other governmental agencies, and the public on personnel, labor and safety policies.
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● Provide advice and counsel to management and other employees in personnel, safety, labor or risk management matters; work with City management team to further organizational goals and objectives.
● Participate in the development and implementation of special projects. ● Develop and direct city-wide Human Resources policies and procedures; develop and administer personnel and safety systems as necessary to comply with local, state, federal, labor laws and MOU agreements.
● Develop, negotiate, implement and review labor agreements with the various employee associations.
● Collaborate across departments to develop, manage, and implement personnel programs and initiatives that align with the City Manager’s vision for a contemporary workforce ready to serve the City’s needs and interests.
● Select, train, motivate, and evaluate assigned personnel. ● Provide counsel to department heads and supervisors regarding the disciplinary and grievance process.
● Conducts or directs the conduct of administrative personnel studies of City departments as requested by the City Manager and prepares reports and recommendations. ● Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administer Council approved fee schedules, in addition to making recommended annual adjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.
● Oversee the administration of employee benefit programs. ● Administer leaves of absence, disability accommodation and benefits, in accordance with applicable state and federal laws, City policy and labor agreements. ● Direct the City's Employee Relations Program.
● Serves as the labor negotiator for the City; meets and confers with department heads, supervisors, and employee representatives.
● Represent the Human Resources Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
● Attend community meetings and participate in professional group meetings; stay informed of new trends and innovations in the field of human resources. ● Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. ● Administer City-wide training and development programs. ● Administer the City's Employee Assistance Plan.
● Prepare staff reports and make City council presentations as necessary; attend City Council and other Board and Commission meetings as required.
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KNOWEDGE, SKILLS AND DEMANDS
Knowledge of:
● Principles and practices of general and municipal government personnel and risk management administration.
● Principles and practices of human resource services program development and administration; methods and techniques of directing human resource service activities and programs.
● Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of community services in the San Marino community.
● Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Human Resources Department. ● Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
● Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. ● Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
● Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
● Social, political and environmental issues influencing program administration. ● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software. ● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.
Skills and Demands
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve PAGE 930 of 1856
community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
● Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
● Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
● Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgment and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior.
PAGE 931 of 1856
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education:
• A Bachelor’s degree from an accredited college or university in public administration, human resources, or related field. A Master’s degree or IMPA-SCP certification is highly desired.
Experience:
• Seven years of increasingly responsible generalist human resources experience in a municipal government setting (including at least two years of managerial experience).
Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for meetings and trainings.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.
Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
PAGE 932 of 1856
FLSA Status: Exempt
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
PAGE 933 of 1856
LIBRARY CLERK
(PART-TIME)
GENERAL DESCRIPTION
The part-time Library Clerk may perform a variety of responsible library clerical work; respond to questions and inquiries from library patrons; and perform a variety of tasks relative to assigned areas.
DISTINGUISHING CHARACTERISTICS
Under supervision of the Librarian II, the Library Clerk perform routine library circulation desk duties The Library Clerk may assist with processing materials and entering cataloging information into the integrated library system database.
This position is "At-Will," which means the Library Clerk serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
● Perform a variety of routine circulation and customer service duties; register customers and issue library cards, check out library materials; receive e-returned materials and compute and collect fines.
● Assist in maintaining items on the shelves.
● Answer questions regarding registrations, reserves and overdue books; maintain records for periodicals; check in items,
● Assist in processing interlibrary loans; receive, return and maintain proper records; assist in mending materials.
● Answer phones, direct calls and sort mail.
● Receive training through the United States Department of State and perform duties to act as Passport Acceptance Agent.
● Assist with fundraising events, recreation programs, and other city programs/events.
PAGE 934 of 1856
KNOWLEDGE, SKILLS, AND DEMANDS
Knowledge of:
● Correct English usage, spelling, grammar, punctuation and basic mathematics. ● Familiarity with office procedures and office and library equipment. ● Principles and practices of Basic Library Information Science and terminology. ● Basic knowledge of operational characteristics, services, and activities of library programs; principles and practices of library organization, system development, and service delivery.
● Library terminology and standard library practices and techniques, including the use of the Dewey Decimal System.
● The library's integrated library system.
Skills and Demands
● Understand and carry out oral and written instructions ● Communicate effectively both verbally and in writing. ● Establish and maintain accurate records; work accurately with numbers and the alphabet. ● Ability to establish and maintain an effective working relationship with the public, staff, and volunteers and assist the public tactfully and courteously. ● Detail oriented and flexible in accepting changing assignments as needed. ● Set priorities, organize work-flow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. ● Use time effectively and efficiently to maximize work assignments. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Develop and maintain working relationships.
● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
PAGE 935 of 1856
● Ability to work flexible hours including evenings and weekends.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
● High school graduate (or substitution of G.E.D. or California Proficiency Certificate).
Experience
● One (1) year customer service experience
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.
Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
PAGE 936 of 1856
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13. 2024
PAGE 937 of 1856
LIBRARY MANAGER
GENERAL DESCRIPTION
The Library Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. The incumbent is responsible to direct, manage, supervise, and coordinate the activities and operations of the Crowell Public Library within the Community Services Department including public and support services and provide highly responsible and complex administrative support to the Director of Community Services.
DISTINGUISHING CHARACTERISTICS
The Library Manager functions under the administrative direction of the Community Services Director; and is responsible to assign and supervise employees and volunteers engaged in library activities. This position has management responsibility and collaborates with the Community Services Director to manage, direct, and administer library services to include the direct and indirect supervision of professional, technical, and support personnel, including volunteers.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Assume management responsibility for assigned services and activities of the Crowell Public Library, including public and support services; manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs, and recommend and administer policies and procedures. • Research and analyze the library and information needs of residents, now and in the future; develop and direct convenient, accessible, and cost-effective library services, programs, resources, and library facilities to meet the changing needs of the community. • Analyze, assess, and address community needs related to the library and recommend plans for modifying or extending library services, programs, and activities to meet community needs and lead the Library in adapting to new and emerging technologies. • Research, analyze, and make recommendations for capital projects and facility operating needs that will meet residents’ expectations today, as well as anticipated future needs. • Work with staff, the public, and the Library Board of Trustees to promote the mission, values, and vision of the library and to meet quality of life standards. monitor and evaluate PAGE 938 of 1856
the efficiency and effectiveness of service delivery methods and procedures; recommend, within department policy, appropriate service and staffing levels. • Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems. • Through managers, select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.
• Support the development and administration of the Crowell Public Library's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement adjustments. • Oversee and participate in the full range of public relations and communication activities; determine need for informational and promotional materials and how best to disseminate information to target audiences; approve design and content of materials; communicate library services and materials with users, library staff, Library Board of Trustees, support groups, community groups and organizations, City staff, and community members. • Identify and develop collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; set and maintain customer service standards, solicit and respond to customer concerns, respond to and resolves difficult and sensitive citizen inquiries and complaints; follow-up with Library staff to ensure prompt resolution.
• Oversee collection development, to include the evaluation and selection of print and digital books media resources,
• Provide evaluation and recommendations related to technology infrastructure that supports daily operations, such as integrated library systems, applications, devices, and kiosks.
• Provide responsible staff assistance to the Director of Community Services; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Library programs, policies, and procedures as appropriate; prepare and present staff reports and other necessary correspondence to the City Manager, City Council, and others.
• Serve as the liaison for the Crowell Public Library to other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues. • Represent the Community Services Director in City and professional meetings and work closely with resident boards and commissions and public and private officials to provide technical assistance, directly or through team members; serve as staff liaison to San Marino Recreation Commission.
• Report to, serve as staff to, advise, and/or assist with the operation of a variety of boards, commissions, and committees including the Library Board of Trustees, the Friends of the Library groups, and the Library Foundation.
• Attend and participate in professional group meetings; represent the library in professional organizations and regional networks; participate in activities that promote libraries and librarianship. Stay abreast of new trends and innovations in the field of library science; monitor developments related to library operations and technology; evaluate the impact of new developments and recommend improvements to existing programs and procedures.
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• Participate in the planning, development, and oversight of library facilities; establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
• Assist with contract development and administration to include professional service agreements, agreements for the purchase of goods and memoranda of understanding. • Create, train, and implement the Library Division’s safety, risk management and emergency plan.
• Attend City Council and other Board and Commission meetings.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Operational characteristics, services, and activities of modern library programs; principles and practices of library organization, system development, and service delivery. • Advanced principles and practices of library science including collection development principles and strategies; cataloging and classifications systems. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Practices of government relations/public education including the use of social media; principles of effective public relations.
• Principles of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Social, political and environmental issues influencing program administration. • Principles and practices of contract administration and evaluation; risk management requirements.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.
Skills and Demands:
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change.
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• Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
• Establish and maintain effective and cooperative working relationships with other libraries, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks. • Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public.
• Prepare clear and concise reports, correspondence, and other written materials; operate a computer and other typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation; use written and oral communication skills.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
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EDCUATION AND EXPERIENCE
Education
• A Master's degree in Library Science from an American Library Association accredited college or university.
Experience
• Three years of increasingly responsible professional librarian experience in a public library including three years of administrative and supervisory responsibility.
Licenses/Certificates
Possession of a valid California Class C driver's license with a satisfactory driving record, or the ability to get from point to point for training and meetings.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.
Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
FLSA Exempt
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This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13, 2024
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LIBRARY MONITOR
(PART-TIME)
GENERAL DESCRIPTION
The part-time Library Monitor monitors the library interior and exterior to ensure that library patrons are using the library suitably.
DISTINGUISHING CHARACTERISTICS
Under supervision of the professional and full-time staff at the library this position monitors the library to ensure patrons are following safe guidelines and etiquette both inside and outside of the library. A Library Monitor also provides customer service to library patrons and may supervise youth in after school programs.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Monitor the interior and exterior perimeters of the library by walking around and observing patron activities.
• Answer routine directional and informational questions of patrons, referring them to the appropriate personnel for assistance.
• Communicate library rules to patrons.
• Report any misuse of library property, facilities, or inappropriate activities to the supervisor.
SKILLS, KNOWLEDGE AND DEMANDS
Knowledge of:
• Effective supervision of children and young adults.
• De-escalation techniques, such as verbal and proximal strategies to use to intercede when someone is situationally, emotionally, or cognitively compromised. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
Skills/Abilities
• Observant.
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• Evaluate and assess any given situation properly,
• Establish and maintain an effective working relationship with the public, staff, and volunteers; assist the public tactfully and courteously. • Exercise good judgment; learn, understand and communicate Library rules to library patrons.
• Set priorities, organize work-flow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. • Walk around approximately 30,000 square feet of library property, multiple times in a three-hour shift.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• Graduation from High School (or substitution of G.E.D. or California Proficiency Certification).
Experience
• No prior experience is necessary.
Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.
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PHYSICAL DEMANDS AND WORK ENVIRONMENT
The demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to stand and walk for prolonged periods of time; talk or listen, walk to observe Library patron activities; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment and communicate through written means; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction.
Regularly required to walk up and down stairs; Interact with employees and the public in possible challenging situations.
Work Environment
Employee generally works 50% indoors and 50% outdoors.
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13, 2024
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LIBRARY PAGE
(PART-TIME)
GENERAL DESCRIPTION
The part-time Library Page performs routine work in connection with the use and maintenance of library resources. A Library Page shelve, sort, shift, and file library materials following established procedures.
DISTINGUISHING CHARACTERISTICS
This is an entry level, as-needed position, requiring no previous training or experience. After training, a Library Page is assigned routine tasks and duties, and works under direct supervision.
This position is "At-Will," which means the Library Page serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Shelve, sort, shift, and file library materials following established procedures. • Maintain shelved materials in proper order; perform simple mending, processing, and jacketing of library materials; deliver library materials to appropriate locations. • Clear tables, straighten seating areas; pick up litter and discarded materials throughout the library; ensure buildings are properly closed and locked. • Use office equipment to perform administrative support activities; duplicate and collate materials; assist in the preparation and installation of displays; answer telephones.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of
• Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
• Basic knowledge of operational characteristics, services, and activities of library programs; principles and practices of library organization, system development, and service delivery.
• Library terminology and standard library practices and techniques, including the use of the Dewey Decimal System.
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Skills and Demands
• Understand and carry out written and oral instructions, recognize and report significant problems.
• Maintain organization of work and records Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. • Ability to work flexible hours including evenings and weekends.
EXPERIENCE AND EDUCATION
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• Must be 16 years of age at the time of application and have completed the tenth (10th) grade.
Experience
No experience required.
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PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit or stand for prolonged periods of time; talk or listen in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Intermittently, twist to reach equipment and material; bend and squat to perform material searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; While performing duties, the employee is regularly required to lift up to 25 pounds and carry library materials and equipment; walk up and down stairs; and assist with program set-up/take-down as necessary.
Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13, 2024
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MAINTENANCE ASSISTANT
(PART-TIME)
GENERAL DESCRIPTION
The Maintenance Assistant is responsible to perform a variety of semiskilled work in the maintenance of park grounds or landscaped areas, streets, facilities, fleet maintenance and public works.
DISTINGUISHING CHARACTERISTICS
The Maintenance Assistant performs work under the supervision of the Parks and Public Works Division Manager or Supervisor.
This position is “At-Will,” which means the Maintenance Assistant serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal. The incumbent’s hours will vary from 16-20 hours per week primarily on weekends and may be required to work holidays.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Assist the public works maintenance crews in work related to the construction, repair and maintenance of streets, alleys, sidewalks, curbs and gutters. • Maintain storm drains, sewers, traffic signs and markings, streetlights; facilities, parks and grounds including sprinkler repairs, trash pickup, cleaning and repairing restroom facilities.
• Clean picnic grounds and tables, walk fields, courts, restrooms, and other facilities. Conduct field inspections to ensure the safety of the public facilities. • Operate hand tools, power tools, dump truck, loader and a bobcat; Perform routine maintenance and equipment safety inspections on equipment and vehicles. • Assist the public and residents; perform other related duties as assigned.
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KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• General principles, methods, tools, materials, and equipment used in street maintenance and repair.
• Basic construction and public works maintenance techniques; care and operation of a variety of power tools and equipment.
• General principles, methods, tools, materials and equipment used in cultivating, trimming, removing trees, irrigation systems, and park maintenance.
Skills and Demands:
• Work under inclement weather.
• Perform strenuous manual work.
• Work in close proximity to motorized equipment and operate heavy and light motorized equipment.
• Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. • Performs other duties as assigned.
PAGE 951 of 1856
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• High School Diploma or may be substituted with a G.E.D. or a California Proficiency Certificate.
Experience
• One (1) year experience in one or more of the following areas: facilities, grounds, or street maintenance.
Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 51 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Employee is regularly required to talk or listen, in person and by telephone. Operate light and heavy motorized equipment, and/or automobiles or trucks while performing the duties of this position. Intermittently, twist to reach equipment; perform maintenance to and construction of streets, curbs, gutters and other infrastructure; perform simple grasping and fine manipulation; use telephone and communicate through written means; walk to observe activities; periodically bend and squat; interact with employees and the public in possible challenging situations; drive, operate and sit in a vehicle or equipment for long periods of time; enter and exit a vehicle often and get from one location to another in the course of doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.
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Work Environment
Employee generally works 5% indoors and 95% outdoors.
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled building. Noise level in the work environment are usually moderate but employee may be occasionally be exposed to oud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens.
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, outdoor construction equipment, road traffic, shouting, and yelling.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13, 2024
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PARKS AND PUBLIC WORKS DIRECTOR/CITY ENGINEER
GENERAL DESCRIPTION
The Parks and Public Works Director/City Engineer is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the operation of the Parks and Public Works Department and direct its operation through managers.
DISTINGUISHING CHARACTERISTICS
Under the administrative direction of the City Manager, the Parks and Public Works Director/City Engineer is responsible to plan, organize, direct and oversee the maintenance of City parks, landscaped areas, City owned facilities streets, sidewalks, sewers, equipment and vehicles. and supervise capital construction projects. As the City Engineer, the position is responsible for all of the City's engineering services and is responsible to serve as primary contact for outside engineering firms that may be hired by the City, including general civil engineering, traffic engineering, and environmental engineering. He/she/they may provide highly responsible and complex administrative support to the City Manager. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.
This position is "At-Will," which means the Parks and Public Works Director/City Engineer Director serves at the will of the City Manager.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Assume full management responsibility for all Parks and Public Works Department functions, programs, and operations, including maintenance of parks, landscaped areas, streets, facilities, fleet and sewers.
• Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques. • Plan, organize, direct and coordinate the various engineering functions of the City, including professional engineering work as related to the design, construction, and maintenance of public works.
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• Evaluate and forecast the City's public work needs; develop and design capital improvement projects; oversee the inspection and administration of the capital improvement program.
• Manage and administer engineering consulting services and construction contracts, including reviewing the work to ensure compliance with contract and specifications, estimates; recommend modifications, and process payment requests. • Provide plan check and other engineering support to the Community Services Department and Public Safety Commission.
• Through managers plan, direct, and coordinate, the Parks and Public Works Department's work plan; meet with management staff to identify and resolve problems; review and evaluate work methods and procedures.
• Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. • Oversee and participate in the development and administration of the Department's budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary; forecast, plan, coordinate and oversee all capital improvement projects. • Represent the Parks and Public Works Department to other City departments, elected officials, and outside agencies; participate on a variety of boards, commissions, and committees; provide staff assistance to the City Manager. • Attend City Council meetings to present written and oral reports and make recommendations; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of parks, landscaping, streets, facilities, and sewer maintenance and program administration.
• Act as liaison between the City and maintenance contractors. • Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. • Respond to and resolve difficult and sensitive community member inquiries and complaints.
• Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Attend City Council and other Board and Commission meetings.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Municipal public works administration; engineering; planning; design; construction; inspection; and maintenance.
• Principles and practices of civil engineering, including general knowledge of traffic engineering.
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• Principles and practices of operations, services, and activities of a comprehensive public works program, including parks, landscaping, streets, facilities, fleet and sewer maintenance programs.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Occupational hazards and standard safety precautions necessary in the work. • Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Parks and Public Works Department. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
• Practices of communications, government relations, and public education including the use of social media and website content management; principles of effective public relations.
• Best management practices.
• Principle of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.
Skills and Demands:
• Interpret and apply contemporary public works and engineering techniques and methods. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of team members; lead, coach, PAGE 956 of 1856
instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
PAGE 957 of 1856
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
A Bachelor's degree from an accredited college or university with major coursework in civil engineering, or a related field.
Experience
• Ten (10) years of increasingly responsible experience in civil engineering, including three years of management and administrative responsibility in parks, landscape, streets, fleet, facilities and sewer maintenance.
Licenses/Certificates
• A valid Certificate of Registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers and Professional Land Surveyors (PE). • Possession of a valid California Class C driver license and satisfactory driving record.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.
Work Environment
This position generally works 95% indoors and 5% outdoors.
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While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens.
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.
FLSA Status: Exempt
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
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POLICE COMMANDER
GENERAL DESCRIPTION
The police commander is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Under general direction, plan, direct, and coordinate the activities of a major bureau of the city's police department; maintain general charge of services related to bureau functions; assume departmental command as assigned.
DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Police commanders manage and direct major functions of the police department such as Operations, Traffic, Investigative and Support Services.
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Duties
• Plan, direct, and coordinate assigned bureau functions; confer with sergeants and corporals regarding special assignments and provide instruction and direction; direct the preparation of the more complex criminal cases for court action.
• Study statistical crime data and other reports; analyze levels of criminal activity; determine trends and make recommendations for changes in organization and operating procedures. • Direct the development and implementation of comprehensive training programs to ensure subordinates maintain law enforcement knowledge and skills; evaluate performance and make rotational assignments; enforce discipline and process grievances in keeping with established City procedures.
• Conduct research into a variety of law enforcement and administrative issues; recommend or review departmental policy and procedures, City rules, resolutions, and ordinances; prepare administrative reports; respond to correspondence and informational requests; ensure implementation of practices which comply with adopted policies, laws, and regulations.
• Meet and consult with management staff, the public, legal advisors, and representatives of other governmental agencies; coordinate bureau activities with other law enforcement agencies; make presentations to the city council, city manager, other governmental agencies, the media, community groups, and a variety of civic organizations as directed by the chief of police.
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• Participate in the development of goals and objectives for assigned bureau and departmental functions; develop and administer the bureau budget; recommend and implement policies and procedures for bureau activities. • Form partnerships with the community to promote community engagement and policing; develop methods to measure community satisfaction with delivered services. • Assume command responsibility for major events and act in the absence of the police chief. • Complete special projects and performs other related duties as assigned. • Conduct off-hour responses and inspections based on department operational needs.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of modern law enforcement, including patrol, investigations, and special operations functions; advanced law enforcement terminology concepts, and department policies and performance standards.
• Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards; policies regarding search, seizure, arrest, evidence, and court procedures, as well as legal rights of individuals in custody.
• Knowledge of the Vehicle and Penal Codes; municipal organization and administration and physical layout of the city and adjoining areas.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. Knowledge of the Peace Officer Bill of Rights and internal investigations.
• Community/problem oriented policing methodologies; use of social media, public relations techniques; interagency communications and assistance techniques and practices; methods and techniques of supervision.
• Proficient use of firearms, two-way radios, and other specialized law enforcement weapons and equipment. Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments;
• Practices of government relations/public education including the use of social media; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration and evaluation; risk management requirements.
• Social, political and environmental issues influencing program administration.
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• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics. • Strong understanding, use and implementation of law enforcement technology. • Familiar with neighborhood watch and community-oriented policing programs Skills and Demands:
• Interpret and apply a variety of city and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups.
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• Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• Graduation from an accredited four-year college or university with a bachelor's degree in criminal justice, public administration, or a related field. • Command level personnel, once hired or promoted into the position, will be expected to increase their level of formal education through a Master's Degree program and/or Command College within two (2) years of appointment.
Experience
• Two years of experience as a police sergeant (required).
Special Requirements/Licenses/Certificates
• Possession of a valid California Class C driver’s license with a satisfactory driving record and comply with the city’s Motor Vehicle Safety Policy during the course of employment. • Possession of a POST Supervisory Certificate (required). • Possession of a POST Management Certificate (preferred), but required subsequent to appointment.
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PHYSICAL AND MENTAL DEMANDS AND WORK ENVIRONMENT
The following are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus and be free of colorblindness. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs. Will occasionally use arms, legs, and back to reach, climb, crouch, crawl, lift and/or move more than 180 pounds.
Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with constant interruptions and multiple concurrent tasks; carefully observes and interprets people, conditions and situations; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied, abusive and traumatized individuals.
Work environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens. Employees work in a restricted area with limited access.
The employee may occasionally work in outside weather conditions and will occasionally participate in field activities consistent with the duties of police officer. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and emergencies that may result in injury, and/or death. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, shouting, and yelling.
The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond off-hours for emergencies and inspections.
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This position is exempt under the FLSA.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Revised: November 14, 2024
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POLICE CORPORAL
DESCRIPTION
Under general supervision of a police sergeant, the police corporal is a designated rank who provides all aspects of general law enforcement services to the community. The police corporal also serves as a supervisor in the absence of a sergeant.
DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Principal duties include response to emergencies, general and directed patrol, investigation of crimes and other non-criminal incidents, traffic enforcement and control, assisting in crime prevention activities, and other law enforcement services and duties as required. A significant degree of initiative, independent judgment, and discretion is required to develop, maintain, and successfully perform in a community oriented, problem-solving approach to policing.
ESSENTIAL FUNCTIONS
The police corporal requires demonstrated skills and abilities to take on additional responsibilities. In addition to police officer duties, a police corporal may be assigned to prepare and deliver in-service training, coordinate efforts to address certain police problems, and may also serve as a supervisor in the absence of the sergeant.
Duties:
• Patrol a designated area in a radio vehicle to ensure the security of life and property. Answer emergency calls regarding law enforcement matters, enforces city, county and state laws and ordinances or requests for assistance as needed. • Conduct complex investigations involving major crimes, traffic incidents, complaints, or administrative investigations which are beyond the scope of the principal duties of a police officer. Secure information from parties at an incident scene and follow through on investigations; make arrests and collect and preserve evidence at crime scenes; maintain accurate records and write accurate and timely incident or crime reports; work with other investigative and legal personnel and present evidence in court. • Provide special enforcement and customer services to intervene in special community problems; prepare and present periodic in- service training to department members; act as a Field Training Officer for newly hired recruits.
• Serve as the responsible supervisor in the absence of a sergeant or other higher-ranking officers; and may be called upon to perform all the functions of a Police Sergeant. • Utilize computer equipment to access information and complete reports. • Performs related duties as assigned.
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KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Advanced law enforcement terminology concepts, department policies and performance standards.
• Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws related to employee relations. • Knowledge of the Peace Officer Bill of Rights and internal investigations. • Community/problem-oriented policing methodologies.
• Principals of community engagement and neighborhood watch. • Strong knowledge of the Incident Command System.
• The safe use of firearms handheld and shoulder weapons, batons, chemical agents, handcuffs, other restraints and other specialized law enforcement weapons and equipment. • Standard office equipment CAD, portable radio, 2-way radio, binoculars, and night viewing devices.
• Local, state, and federal requirements for sworn public safety officers. • Standard broadcasting procedures of a police radio system. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
Skills and Abilities
• Operate motor vehicle, portable radio, 2-way radio, binoculars, night viewing devices, barricades, traffic cones, flares, pry bars, bicycles, finger printing apparatus, computer, digital and video cameras; gas masks; and to use and care for small firearms. • Wear gas masks, CPR protective shield, latex gloves, rain gear. • Perform CPR if required.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Analyze problems, evaluate alternatives, and recommend solutions; make rapid, sound judgments within legal and procedural guidelines.
• Interpret and apply complex laws, procedures and policies, goals and objectives and performance standards and objectively evaluate personnel with respect to these standards. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
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• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Effectively communicate, face-to-face, and in writing, with community members. • Develop physical endurance and agility.
• Proficient use of firearms, two-way radios, and other specialized law enforcement weapons and equipment.
• Direct emergency operations efficiently and effectively. • Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
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Education
• Must have an Associate’s Degree or a minimum of 60 units of college credit in a related field. Course work must have been taken at a recognized accredited institution.
Experience
• Four years’ experience as a Police Officer in a California law enforcement agency or agencies, and completion of the probationary period as a San Marino Police Officer (required).
• Experience as a Field Training Officer is highly desirable, but not required Licenses and Certifications
• Possession of a valid California Class “C” driver license with a satisfactory driving record. • Possession of a P.O.S.T. Intermediate Certificate.
PHYSICAL DEMANDS AND WORK ENVIROMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk, in meetings or in a vehicle for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate office and police equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus and be free from color blindness. Hear in the normal audio range with or without correction.
Twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Regularly walk up and down stairs. Regularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspects. Get in and out of a patrol vehicle up to 100 times per day; sit in a patrol vehicle for up to two hours at a time; and occasionally lift, maneuver, and/or move unaided up to 180 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust, focus, and be free from color blindness.
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Work Environment
Employee generally works 10% indoors and (90% outdoors (including time spent in a patrol car or other police vehicle). Employee goes from being seated in a docile position in their police cars or office to a highly energized position and then return to the docile position. The job can be very fast paced within a short period of time.
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, road traffic, shouting, and yelling.
The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond off-hours for emergencies and inspections.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
PAGE 970 of 1856
POLICE OFFICER
GENERAL DESCRIPTION
Under general supervision, a Police Officer is responsible to patrol an assigned area in the prevention of crime and the enforcement of law and order; carry out special assignments in the protection of life and property and perform related tasks as required.
DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Officers report to a Police Sergeant on an assigned rotating watch. Officers receive training and day-to-day direction from the Sergeants as first line supervisor and/or Corporals as Shift Commanders and maintain close working relationships with officers and other command staff, as well as department personnel in the communications, records, and administration. Officers may be assigned to provide training for new officers and other department personnel.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Patrol an assigned area on foot, bike or by motor vehicle to suppress crime and enforce state law, city ordinances or regulations.
• Handle specialized duties in the traffic enforcement, accident investigation, criminal investigation or records section.
• Respond to calls for service as directed.
• Note and report traffic hazards; Direct traffic; investigate and prepare reports on accidents, crimes, and miscellaneous activities.
• Provide directions and information to the public and community members. • Make physical arrests; issue citations or verbal warnings; and prepare reports on arrests and store or impound property.
• Intervene in private or public disputes, as necessary, to protect the public and to maintain order.
• Appear in court, whether on or off duty, as the arresting officer, or as a witness. • Transport detainees, investigate complaints, interrogate suspects, and interview victims or witnesses.
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• Write a daily log of activities, operate a radio in dispatching patrol units, fingerprint prisoners, take photographs of prisoners, crime or accident scenes, and accept bail and give receipts.
• Utilize computer equipment to access information and complete reports. • Perform related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
• The safe use of firearms handheld and shoulder weapons, batons, chemical agents, handcuffs, other restraints, and other specialized law enforcement weapons and equipment.
• Familiarity with standard office procedures, methods, and equipment including computers and applicable software, CAD, portable radio, 2-way radio, binoculars, and night viewing devices.
• Local, State, and Federal requirements for sworn public safety officers. • Standard broadcasting procedures of a police radio system. • Law enforcement terminology concepts, and department policies and performance standards.
• Applicable federal, state and local laws and appropriate court decisions, including those relating to civil liability and P.O.S.T. training standards. • Community/problem-oriented policing methodologies.
• Principals of community engagement and neighborhood watch. • Incident Command System.
• Standard broadcasting procedures of a police radio system. • Correct English usage, spelling, grammar, punctuation and basic mathematics.
Skills and Abilities
• Operate motor vehicles, portable radio, 2-way radio, binoculars, night viewing devices, barricades, traffic cones, flares, pry bars, bicycles, finger printing apparatus, computer, digital and video cameras; gas masks; and to use and care for firearms. • To wear gas masks, CPR protective shield, latex gloves, rain gear. • Perform CPR if required.
• Understand, and respond to, the public's and staff's requests for assistance both on the phone and in person.
• Use appropriate physical techniques in the apprehension and restraint of detainees. • Meet all State and Federal requirements for sworn public safety officers; read and understand departmental policies, rules, instructions, laws, regulations and police literature, together with an aptitude for law enforcement work. • Analyze situations and adopt a prompt, effective, and reasonable course of action; and observe and remember names, faces, and details of incidents. • Communicate clearly and accurately both in writing and orally; write clear and accurate reports; prepare detailed narrative reports and sort/file documents; and make oral presentations.
• Understand and follow oral and written instructions.
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• Develop physical endurance and agility.
• Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• Graduation from high school (or substitution of G.E.D. or California Proficiency Certificate).
• Completion of a P.O.S.T. basic academy course.
Licenses/Certificates
• Possession of a valid California Class "C" Driver License with a satisfactory driving record. • Possession and maintenance of certified training as required by the Commission on Peace Officer Standards and Training.
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PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk, in meetings or in a vehicle for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate office and police equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus and be free from color blindness. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Frequently walk up and down stairs. Regularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspects. Get in and out of a patrol vehicle up to 100 times per day; sit in a patrol vehicle for up to two hours at a time; and occasionally lift, maneuver, and/or move unaided up to 180 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust, focus, and be free from color blindness.
Work Environment
Employee generally works 10% indoors and (90% outdoors (including time spent in a patrol car or other police vehicle). Employee goes from being seated in a docile position in their police cars or office to a highly energized position and then return to the docile position. The job can be very fast paced within a short period of time.
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, road traffic, shouting, and yelling.
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The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond off-hours for emergencies and inspections.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
PAGE 975 of 1856
POLICE RECORDS MANAGER
GENERAL DESCRIPTION
The Police Records Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Under general direction, is responsible to plan, organize, supervise and manage the activities and personnel of the Records and Communications Sections of the Police Department.
DISTINGUISHING CHARACTERISTICS
The Police Records Manager reports to the Police Chief and is a professional civilian management position responsible for the supervision of the Police Records and Communications Division including the Records Clerks, and Police Dispatcher/Clerks.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Custodian of Records for Police Department; oversee and direct police records preparation, processing, and file management activities; maintain security of police records, ensure compliance with state, federal, and county regulations concerning data inquiries, entries, and deletion; maintain privacy and security of criminal records ensuring that information is released in accordance with related laws and department policies. • Compile statistical data, or direct such activity, and prepare monthly statistical reports and other reports; ensure the accuracy and integrity of reports generated by the department including document management to ensure compliance with legal requirements and records management policies and procedures; conduct records audits. • Represent the Police Department in handling Subpoena Duces Tecum; represent the Police Department with Department of Justice audits of local data and inquires; participate in the development and conduct of training for records personnel to maintain the quality of data recorded in the Police Department records system; liaison to the 9-1-1 State office. • Respond to inquiries and resolve complaints; provide information to the public in accordance with established laws, codes, regulations, and policies; respond to requests for background checks, subpoenas, discovery requests and records sealing. • Make entries into the CLETS, NCIC, and other related systems; provide CLETS training, certification, and recertification for all department personnel.
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• Participate in the selectin of staff; provide o coordinate staff training; administer entry level POST exams for dispatchers and officers.
• Supervise staff involved in the operation of a communications center, involving incoming communications and dispatching for emergency and non-emergency police and fire assistance; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems. • Participate in the development of records and dispatch-related policies and procedures; interpret rules and regulations regarding dissemination and disposition of department records; ensure adequate inventory of supplies and equipment for records and dispatch functions; request equipment maintenance/repair as necessary. • Responsible for Live Scan requests and ensure forms are filled out correctly and that fingerprints and photos are filed and/or distributed properly. • Select, train, motivate, and evaluate assigned personnel. Supervise assigned staff; prepare schedules for 24-hour coverage of records and dispatch sections; write performance evaluations; approve leave requests; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures. • Attends and participates in professional group meetings and trainings; stays abreast of new trends and innovations in the field of records management. • Assist and/or participate in the budget formation and completion for the Records and Dispatch Sections.
• Models appropriate professional supervisory conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws and MOU provisions.
• Gather, collect and interpret data for audits and reviews of work-related tasks, duties, and projects as required.
• Assist with the collection, review, and interpretation of administrative investigations as required.
• Research, compile and analyze data for special projects, collect and assemble data and background materials for a variety of reports.
• Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Considerable knowledge of the principles and practices records management, including methods and techniques of police record keeping and filing; computerized systems used in municipal law enforcement agencies; laws, codes, regulations, and policies relating to the control of police records; basic report.
• Principles and practices of municipal budget development and administration; City organization and functions of the various departments.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including PAGE 977 of 1856
goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. • Office procedures, methods, and equipment including computers and applicable software, including specialized police dispatch and records systems.
Skills and Demands
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures; read, understand, and review documents, policies and procedures for accuracy and relevant information. • Use applicable, forms, documents, and procedures in the course of the work; use sound judgment in following and applying appropriate laws, regulations, policies, and procedures. • Compose correspondence and compile and arrange data in a readable and comprehensible manner; set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; plan and direct the work of others.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other PAGE 978 of 1856
professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• Two years of college level course work in business administration, public administration or a closely related field.
Experience
• Three years of increasingly responsible administrative or supervisory experience in records management, data processing or emergency personnel communications and dispatching.
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Licenses/Certificates
• Possession of a valid California Class C driver license with a satisfactory driving record or the ability to get from point to point for trainings and meetings. • CLETS Training Certification.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.
Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
FLSA Status: Exempt
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13, 2024
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POLICE SERGEANT
GENERAL DESCRIPTION
Under general supervision of a police commander, the police sergeant is a designated rank who provides all aspects of general law enforcement services to the community. The police sergeant supervises and participates in areas of the San Marino Police Department involving patrol, traffic enforcement, and investigations.
DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Sergeants function as supervisors in the field during an assigned shift and administer staff programs which are subject to change depending on the needs of the department. Principal duties include supervision and participation in patrol, traffic control, investigations, and other police support operations.
ESSENTIAL FUNCTION
The police sergeant requires demonstrated leadership skills and abilities, assumes additional responsibilities to deploy officers, and other assigned personnel, and prepares reports regarding unit activities.
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.
Duties:
• Conduct briefing sessions; ensure compliance with and dissemination of information regarding department policies and procedures; conduct training sessions; serve as a liaison between shifts, organizational units, and other law enforcement and court agencies; may participate in public relations programs.
• Makes, directs, supervises, and manages staff conducting arrests; testifies in court; investigates crimes; secures crime scenes; collects and preserves evidence; questions and interviews suspects, victims, and witnesses.
• Takes a proactive approach to being an efficient problem solver with the ability to find and implement work-related improvements.
• Review reports prepared by subordinates for accuracy, sufficiency, legality, clarity, and completeness; prepare special and/or summary reports; evaluate case/project progress; make recommendations on case disposition.
• Advise subordinates on job-related and personnel matters; evaluates performance and provide assistance in improving skills and abilities, resolving personnel conflicts or PAGE 981 of 1856
problematic situations arising out of assignments; create a positive work environment; maintain discipline and initiate corrective action; ensure compliance with safe work practices and policies.
• Keep superiors informed of events affecting areas of responsibility, including, but not limited to, personnel problems, complaints, and other occurrences having an impact on the Department and the City.
• Investigate community member(s) complaints; respond to community member(s) inquiries; investigates collisions and injuries; determine preventability, and take necessary action to correct deficiencies in practices, work methods, and operations. • Attend department staff meetings and training sessions; participate in employee development activities as assigned; keep aware of developments which affect law enforcement and information which would assist subordinates in the performance of their duties.
• Participate in the development of work unit goals and objectives; assist in the development and administration of work unit budget.
• Issue equipment; ensure vehicles and equipment used by staff are well maintained in keeping with established procedures and standards.
• Serve as watch commander with responsibility for office and field operations. • Interact with co-workers at all levels in the city in a collaborative and customer serviceoriented manner. • Assume as a peripheral responsibility oversight of functions such as traffic, field training officers and range.
• Work rotating shifts including weekdays, weekends, evenings, and holidays. • Perform related duties as assigned.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of modern law enforcement, including patrol, investigations, and special operations functions; advanced law enforcement terminology concepts, and department policies and performance standards.
• Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards; policies regarding search, seizure, arrest, evidence, and court procedures, as well as legal rights of individuals in custody.
• Knowledge of the Vehicle and Penal Codes; municipal organization and administration and physical layout of the city and adjoining areas.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving. Knowledge of the Peace Officer Bill of Rights and internal investigations. • Community/problem-oriented policing methodologies; public relations techniques; interagency communications and assistance techniques and practices; methods and techniques of supervision.
• Proficient use of firearms, two-way radios, and other specialized law enforcement weapons and equipment.
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Skills and Demands
• Planning, organizing, assigning, directing, and evaluating work assigned to staff; training, and motivating department members; establishing and maintaining effective working relationships with those contacted in the course of work; provide outstanding customer satisfaction (internally and externally).
• Gather, assemble, analyze evaluate, and use facts and evidence; analyze problems, evaluate alternatives, and recommend solutions; deal constructively with conflict and develop effective resolutions; make rapid, sound judgments within legal and procedural guidelines.
• Interpret and apply complex laws, procedures and policies, goals and objectives and performance standards and objectively select, train, supervise and evaluate personnel with respect to these standards.
• Communicate clearly and concisely, both orally and in writing; prepare clear, concise, competent and timely reports, correspondence and other written materials; use of common office equipment and software and specialized law enforcement software. • Prepare and present in-service training material to all department members; foster teamwork and motivate personnel toward achieving the department's mission; make decisions regarding operational and personnel functions; operate programs within allocated amounts.
• Observe and memorize faces, events, and situations; establish and maintain effective relationships with the community at-large and co-workers in all city departments. • Handle confidential matters with discretion; analyze unusual situations and resolve them through application of management principles and practices. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
• Understand and respond to the public and staff's requests for assistance both on the phone, by e-mail, and in person.
• Explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public. • Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
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• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Effectively communicate face-to-face, and in writing, with community members. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• Associate’s degree or equivalent at time of application, and Bachelor’s degree required within three years of appointment, unless otherwise extended by the City Manager. • College level course work in police science or a related field. • Course work must have been taken at a recognized accredited institution.
Experience
• Four years’ experience as a Police Officer in a California law enforcement agency, which includes at least three years at San Marino P.D. (required) • Experience as a Corporal with the San Marino Police department and has completed the corporal probationary period at time of appointment.
• Served as a Field Training Officer (highly desirable). • Served as an Acting Watch Commander (desirable).
• Received Performance Evaluations with an overall "Meets Expectations" or better rating (required).
Licenses/Certificates
• California Driver License and a satisfactory driving record (required). • Possess a P.O.S.T. Intermediate Certificate at time of application, and a P.O.S.T.
Advanced Certificate within two years of appointment (required).
PHYISCAL DEMANDS AND WORK ENVIRONMENT
Physical Demands:
Employee is regularly required to sit at a desk, in meetings or in a vehicle for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate office and police equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus and be free from color blindness. Hear in the normal audio range with or without correction.
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Twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Regularly walk up and down stairs. Regularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspects. Get in and out of a patrol vehicle up to 100 times per day; sit in a patrol vehicle for up to two hours at a time; and occasionally lift, maneuver, and/or move unaided up to 180 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust, focus, and be free from color blindness.
Work Environment
Employee generally works 10% indoors and 90% outdoors, including time spent in a patrol car or other police vehicle. Employee goes from being seated in a docile position in their police cars or office to a highly energized position and then return to the docile position. The job can be very fast paced within a short period of time. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.
Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, road traffic, shouting, and yelling.
The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond off-hours for emergencies and inspections.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
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PROFESSIONAL INTERN
GENERAL DESCRIPTION
Under direct supervision, provide intermediate and simple staff assistance to the department or program; conduct studies and develop recommendations on methods, procedures and general administrative processes; and other special projects as assigned. The purpose of the professional intern is to provide needed administrative support to the assigned department while allowing for valuable job experience for new professionals.
DISTINGUISHING CHARACTERISTICS
As a college-level student, the Professional Intern is expected to be semi-autonomous in completion of projects and assignments. The incumbent receives only occasional instruction or assistance from his/her/their supervisor of the assigned department This position is "At-Will," which means the Professional Intern serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
● Assist with data analysis, maintenance of administrative files and records, research, report writing, personnel processes and procedures, posting of public notices, and special projects as assigned.
● Conduct or direct assigned projects or program activities; perform research and statistical analysis as assigned; collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare and present reports of findings which interpret data and identify alternatives; make and justify recommendations as to appropriate action.
● May act as a Brand Ambassador; proactively extend City exposure and awareness; drive campaign ideation and develop marketing materials to City programs and initiatives; expand social media presence and viewer engagement.
● May support development and execution of grassroots events to promote and build awareness of the City programs and initiatives.
● May maintain website and intranet content, ensure relevancy and timeliness of content. ● May provide administrative support services to a department.
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● Operate a variety of office equipment and associated applications. ● Performs related duties as assigned.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Principles and practices of public administration including organization and functions of municipal government, specialized areas of administrative research and analysis, and program planning.
● Principles of statistical and comparative analysis.
● Practices of government relations/public education including the use of social media and maintenance of a website;
● Time management and meeting deadlines; record keeping; professional letter writing; information gathering.
● Correct English usage, spelling, grammar, punctuation and basic mathematics. ● Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
Skills and Demands:
● Understand the organization and operation of the City, City Council, City Manager’s office, all departments, and outside agencies as necessary to carry out assignments. ● Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. ● Operate computer and related applications.
● Collect, evaluate and interpret myriad data, either in statistical or narrative form. ● Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those encountered in the course of the work. ● Research techniques, sources and availability of information, and methods of report presentation.
● Perform responsible and intermediate administrative work involving the use of independent judgment and personal initiative; organize and consolidate statistical data; research information and analyze data to prepare and present sound and effective recommendations.
● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Read, understand, and review documents, policies and procedures for accuracy and relevant information; answer questions and provide information to City employees, outside agencies, and the public; update manuals as required with current information. ● Maintain ongoing communication with management regarding department requests; status of projects and completion of tasks; take direction and follow projects through to completion in a timely manner.
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EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
● Enrolled in an accredited university with coursework in Political Science, Public Administration or a related field.
Experience
● Prior experience working for a local government agency is highly desired, but not required.
Licenses/Certificates
● Possession of a valid California Class C driver's license with a satisfactory driving record.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.
Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
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This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Revised: NOVEMBER 13, 2024
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RECREATION MANAGER
GENERAL DESCRIPTION
The Recreation Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. The incumbent is responsible to direct, manage, supervise, and coordinate the activities and operations of the Recreation Division of the Community Services Department, to include aquatics, youth, teen, and senior programs, special events, facility rentals, volunteer program and to provide highly responsible and complex administrative support to the Director of Community Services.
DISTINGUISHING CHARACTERISTICS
This single class position has management responsibility and collaborates with the Community Services Director to manage, direct, and administer recreation services, to include the direct and indirect supervision of professional, technical and support personnel, and programs in the Community Services Department.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Direct, manage, supervise, and coordinate all the activities and operations of the Recreation Division, to include recreation and leisure service areas in aquatics, special events, youth and adult sports programs, senior services. • Manage the public art program, community center operations, contract classes, coordinate joint use agreements, and schedule of sports fields with community sports organizations. • Gather and analyze plans, programs and services and make recommendations on formulation of policy, staffing and program changes for the department; develop and direct the implementation of goals, objectives, policies, procedures and work standards for the recreation department.
• Work closely with the Community Services Director, a variety of public and private organizations, and resident groups in developing recreation programs and implementing projects to enhance recreation programs in the Community.
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• Research and analyze the recreation needs of residents, now and in the future; develop and direct convenient, accessible, and cost-effective recreation services, resources, and facilities to meet the changing needs of the community. • Research, analyze, and make recommendations for capital projects and facility operating needs that will meet residents’ expectations today, as well as anticipated future needs; • Work with staff and the public to promote the mission, values, and vision of the Recreation Division and to meet quality of life standards, monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within department policy, appropriate service and staffing levels. • Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems.
• Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.
• Support the development and administration of the Recreation Division's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; Assist in the enhancement and development of revenue streams; monitor and approve expenditures; and implements adjustments.
• Oversee and participate in the full range of public relations and communication activities; determine need for informational and promotional materials and how best to disseminate information to target audiences; approve design and content of materials; communicate recreation services and materials with users, staff, support groups, community groups and organizations, City staff, and City residents.
• Identify and develop collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; set and maintain customer service standards; solicit and respond to customer concerns, respond to and resolve difficult and sensitive resident inquiries and complaints; follow-up with recreation staff to ensure prompt resolution.
• Oversee the assessment, evaluation and selection of print and media resources as well as technology to assure their quality, accuracy, pertinence, and cost-effectiveness. • Provide responsible staff assistance to the Director of Community Services; conduct a variety of organizational and operational studies and investigations; recommend modifications to Recreation programs, policies, and procedures as appropriate; prepare and present staff reports and other necessary correspondence to the City Manager, City Council, and others as required.
• Create, train, and implement the Recreation Division’s safety, risk management and emergency plan.
• Attend and participate in professional group meetings; represent the City in recreational professional organizations and regional networks; participate in activities that promote recreation and recreation programs. Stay abreast of new trends and innovations in the field of recreation science; monitor developments related to recreation operations and technology; evaluate the impact of new developments and recommend improvements to existing programs and procedures.
• Represent the Community Services Director in City and professional meetings and work closely with resident boards and commissions and public and private officials to provide PAGE 991 of 1856
technical assistance, directly or through subordinate staff; serve as staff liaison to San Marino Recreation Commission.
• Attend City Council and other Board and Commission meetings. • Presentation to City Council and other Board and Commission at various meetings.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and techniques involved in public recreation, including community recreation programs, needs and resources related to the field of recreation; and methods for the development and implementation of facility coordination and programming. • Principles and practices of public administration and program areas related to the organizational and service areas managed; administrative principles and methods, including goal setting, program and budget development and implementation and employee supervision.
• Principles and practices of budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principles of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods of training, teamwork, goal setting, problem solving and laws governing employee relations.
• Cal/OSHA regulations and safe work practices; workers’ compensation polices and regulations; Occupational hazards and mitigation techniques and practices.
Skills and Demands
• Implement the theories, principles and techniques of professional recreation services and programs.
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• Plan, organize, administer, and coordinate a variety of City recreation services and programs; Analyze, assess, and address community needs related to the recreation proposed plans for modifying or extending recreation services, programs, and activities to meet community needs and lead the Recreation Division in adapting to new and emerging technologies.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other recreation professionals, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Understand and respond to the public's and staff's requests for assistance both on the phone, by e-mail, and in person.
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be PAGE 993 of 1856
safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• A Bachelor's degree from an accredited college or university with major course work in recreation, human services, public or business administration, or a closely related field. A Master's degree is highly desirable.
Experience
• Five years of increasingly responsible recreation program administration experience that includes three years of administrative and supervisory responsibility. • Experience in working with resident organizations is desirable.
Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory good driving record.
• Valid American Red Cross First Aid Certificate
• Valid American Red Cross C.P.R. Certificate
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Employee is regularly required to sit at desk and in meetings for long periods of time; talk or PAGE 994 of 1856
listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms, lift up to 15 pounds, get from one location to another to another in the course of doing business, including climbing stairs. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat; perform simple grasping and fine manipulation; use telephone communicate through written means; operate an automobile to attend various meetings and workshops. Use written and oral communication skills; analyze and interpret reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.
Work Environment
The employee works both indoors and outdoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.
FLSA Exempt
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: November 13, 2024
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RECREATION PROGRAM LEADER
(PART-TIME)
G ENERAL DESCRIPTION
Under general supervision, the Recreation Program Leader conducts a wide variety of diverse recreation programs services and special events. Responsibilities include teaching, leading, and engaging participants, ensuring their safety and well-being at all times.
DISTINGUISHING CHARACTERISTICS
Current assignments include, but are not limited to early childhood education, youth programming, senior programming, special events, facilities, and park operations. Schedule may vary depending on the needs of the Recreation Division and the City. Incumbents may be required to work in the evenings, on weekends, and during some holidays.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Provides customer service and information about division programs, services, activities, and events to the public.
• Sets up and takes down equipment for special events, classes, and programs. • Assists groups using parks and facilities as requested; explains and enforces park and facility use policies, rules, and regulations.
• Provides staff support at special events and programs. • Removes trash in and around parks and buildings; performs light cleaning and custodial duties of facility rooms, picnic areas, tables, floors, and playground equipment; reports facility maintenance needs to appropriate staff.
• Conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants. • Observes and complies with City and mandated safety rules, regulations, and protocols. • Establishes and maintains a team approach with co-workers. • Performs other duties as assigned.
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KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Recreation, leisure, and community programs, services, and activities. • Care and proper use of recreational facilities, equipment, and supplies. • Basic safety precautions and procedures related to park and recreation program area(s) and facilities.
• Proper cleaning methods and the safe usage of cleaning materials, disinfectants, custodial tools, and equipment.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Skills and Demands
• Ability to guide, motivate, and inspire participants and staff. This includes being a role model, setting clear goals, and providing direction and support. • Proficiency in conveying information clearly and effectively to participants, staff, and stakeholders. This also involves active listening and being able to address questions and concerns.
• Competence in conducting recreational activities to ensure smooth and successful programs, classes, and events.
• Aptitude for quickly identifying and resolving issues or challenges that arise during activities. This includes thinking on your feet and making informed decisions under pressure.
• Ability to build and maintain positive relationships with participants, staff, and community members. This involves empathy, patience, and the ability to work well with diverse groups of people.
• Awareness of safety protocols and emergency procedures to ensure the well-being of all participants. This includes having basic first aid skills and knowing how to handle emergencies.
• Excellence in addressing participants’ needs, providing excellent service, and ensuring a positive experience for everyone involved. This includes handling complaints and feedback professionally.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
PAGE 997 of 1856
Must be at least 16 years of age. Candidates under 18 years of age and enrolled in high school must obtain and submit valid work permit prior to starting employment.
Experience
• One (1) year of experience working with children, planning, and organizing children's games and crafts. Both volunteer and work experience are considered.
Licenses/Certificates
• Possession of a valid California Class C driver's license. • Possession of valid certifications in first aid and cardiopulmonary resuscitation (CPR), and to be maintained throughout employment.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Physical demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and must be able to hear. Employee is frequently required to sit, stand, squat, kneel, lift up to 20 pounds, climb stairs, stoop, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, Employee must occasionally lift and/or specific vision abilities required by this job include the ability to see well, and read fine print.
Work environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled room. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, in all weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises particularly when working with children. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
PAGE 998 of 1856
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Revised: NOVEMBER 13, 2024
PAGE 999 of 1856
RECREATION SPECIALIST
(PART-TIME)
G ENERAL DESCRIPTION
Under general supervision, the Recreation Specialist assist in a wide variety of diverse recreation programs services and special events.; Responsibilities include teaching, leading, and engaging participants, ensuring their safety and well-being at all times. In addition, this position also involves performing various clerical duties to support operations at various city facilities.
DISTINGUISHING CHARACTERISTICS
Current assignments include, but are not limited to early childhood education, youth programming, senior programming, special events, facilities, and park operations. Schedule may vary depending on the needs of the Recreation Division and the City. Incumbents may be required to work in the evenings, on weekends, and during holidays.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Provides customer service and information about division programs, services, activities, and events to the public.
• Sets up and takes down equipment for special events, classes, and programs. • Assists groups using parks and facilities as requested; explains and enforces park and facility use policies, rules, and regulations.
• Provides staff support at special events and programs. • Removes trash in and around parks and buildings; performs light cleaning and custodial duties of facility rooms, picnic areas, tables, floors, and playground equipment; reports facility maintenance needs to appropriate staff.
• Conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants. • Observes and complies with City and mandated safety rules, regulations, and protocols. • Establishes and maintains a team approach with co-workers. • Performs other duties as assigned.
• Facilitates and conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program PAGE 1000 of 1856
participants.
• Guides volunteers and support staff for events, classes, and programs. • Assists with the preparation of recreation activities, camps, programs, and events • Monitors equipment and supply inventories and recommends procurement of items as needed.
• Performs general office duties, including basic cashiering, answering the telephone, greeting patrons, light typing, data entry, copying, and filing; prepares flyers, calendars, and newsletters.
• Maintains recreational facilities, storage sites, and other work areas in a clean and orderly condition, including securing equipment and materials at the close of the workday and performing basic custodial duties; assists with opening, closing, and securing buildings for events, as directed.
• Maintains accurate logs and records of various activities, camps, and programs.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Recreation, leisure, and community programs, services, and activities. • Care and proper use of recreational facilities, equipment, and supplies. • Basic safety precautions and procedures related to park and recreation program area(s) and facilities.
• Proper cleaning methods and the safe usage of cleaning materials, disinfectants, custodial tools, and equipment.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• General office and business administrative practices. • Methods and techniques of implementing program activities. • Age-appropriate program content.
• Principles and procedures of recordkeeping.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Skills and Demands
• Ability to guide, motivate, and inspire participants and staff. This includes being a role model, setting clear goals, and providing direction and support. • Proficiency in conveying information clearly and effectively to participants, staff, and stakeholders. This also involves active listening and being able to address questions and concerns.
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• Competence in conducting recreational activities to ensure smooth and successful programs, classes, and events.
• Aptitude for quickly identifying and resolving issues or challenges that arise during activities. This includes thinking on your feet and making informed decisions under pressure.
• Ability to build and maintain positive relationships with participants, staff, and community members. This involves empathy, patience, and the ability to work well with diverse groups of people.
• Awareness of safety protocols and emergency procedures to ensure the well-being of all participants. This includes having basic first aid skills and knowing how to handle emergencies.
• Excellence in addressing participants’ needs, providing excellent service, and ensuring a positive experience for everyone involved. This includes handling complaints and feedback professionally.
• Assist in designing engaging and enjoyable programs and activities. This includes being able to think outside the box and adapt activities to different interests and needs. • Skills in building relationships with community members, understanding their interests and needs, and effectively promoting programs to ensure strong participation. • Capability to assess the effectiveness of programs, gather feedback from participants, and use data to inform supervisors of improvements.
• Competence in handling administrative tasks such as record-keeping and reporting.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Must be at least 16 years of age. Candidates under 18 years of age and enrolled in high school must obtain and submit valid work permit prior to starting employment.
Education
• A high school diploma or GED equivalent or California Proficiency Certificate.
Experience
• Two (2) years of experience working in organized recreational programming.
Supervisory experience is a plus. Both volunteer and work experience are considered.
Licenses/Certificates
• Possession of a valid California Class C driver's license. • Possession of valid certifications in first aid and cardiopulmonary resuscitation (CPR), and to be maintained throughout employment.
PAGE 1002 of 1856
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Physical demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and must be able to hear. Employee is frequently required to sit, stand, squat, kneel, lift up to 20 pounds, climb stairs, stoop, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, Employee must occasionally lift and/or specific vision abilities required by this job include the ability to see well, and read fine print.
Work environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled room. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, in all weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises particularly when working with children. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Revised: NOVEMBER 13, 2024
PAGE 1003 of 1856
“EXHIBIT B”
PAGE 1004 of 1856
BUILDING ATTENDANT
(PART-TIME)
DESCRIPTION
The Building Attendant performs minor facility maintenance, room/program/event set-ups and take-downs, and custodial work in connection with the custodial, maintenance and daily operation of assigned municipal facilities.
DISTINGUISHING CHARACTERISTICS
Under general supervision of the Facilities Supervisor, Recreation Manager, and Library Manager.
This position is “At-Will,” which means the Building Attendant serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal. The incumbent’s hours will vary from 16-20 hours per week.
ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:
• Set-up of equipment for City programs, City functions, City Council Meetings and special events; makes minor repairs and adjustments to building fixtures and equipment; changes light bulbs and fluorescent tubes; set-up sound equipment. • Assemble, repairs, maintains, and moves furniture, such as desks, cabinets, tables, chairs, shelves, and related fittings and fixtures.
• Assist in conducting routine building maintenance, such as (but not limited to): replace light bulbs and ballasts, repair leaking faucets and unclog drains, assemble shelves, hang picture frames, repair/replace hinges, knobs, handles, change clocks, adjust light timers, replace/rekey door locks, install doorstoppers, and clean out rain gutters. • Perform modern custodial functions, facilities set-up, and maintenance operations; makes recommendations as needed.
• Assist customers and staff with facility and equipment logistics, in addition to providing technical support for all equipment systems throughout assigned facilities. • Assist with installation of temporary or permanent directional or promotional signage at various locations.
• Write a variety of short reports and operational briefings; maintains records and logs. • Assist in ordering and purchasing supplies/materials and estimates project costs; provides input and recommendations during annual budget development.
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• Assist in maintaining adequate inventories of materials and supplies. • Required to perform shift work – days, evenings, and weekends as assigned. • Ensure that landscaping is maintained and performs landscaping maintenance as needed. • Assist with maintenance of vehicles; may perform pest control tasks in buildings; cleans entrances to buildings by sweeping, hosting, and picking up trash, as needed; moves furniture or other heavy objects on request; vacuums and shampoos rugs, carpets, and upholstery as needed; secures buildings by locking and unlocking rooms, windows, or offices of facilities as assigned; and assists with conducting facility tours and rental contract processing, as needed.
• Perform customer service functions by assisting the public and residents; and performs related community services duties as assigned.
• Serve as designated Facility Supervisors as needed to oversee evening and weekend programs and rental activities, including customer service needs. • Perform related duties as assigned.
KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Methods, procedures, tools, equipment used in building maintenance/equipment repair. • Principles and practices for providing high-level customer service. • Considerable knowledge of the methods, techniques, materials, and equipment used in custodial and facilities maintenance work.
• Ability to perform general custodial and minor building and equipment maintenance; sound equipment set-ups; use of a variety of custodial equipment and materials; common small tools, equipment, and materials used in facility maintenance and repair, including minor landscaping; and general labor principles.
• Recordkeeping and reporting requirements.
• Safe work practices.
Skills and Abilities
• Ability to read, write and carry out written and verbal instructions. • Ability to provide exceptional customer service to internal and external customers. • Ability to interact effectively with co-workers, interdepartmental staff, outside vendors and contractors, and a wide variety of community stakeholders. • Understand, interpret, and apply all pertinent laws, municipal codes, regulations, policies, and procedures.
• Identifies safety hazards in equipment under maintenance; observes safety rules and regulations.
• Fosters and maintains effective working relationships with other employees, members of the public, and with those contacted in the course of the work. • Operate light motorized equipment and a variety of hand tools; perform custodial and maintenance tasks in an efficient and safe manner.
• Perform routine custodial and maintenance duties on/with equipment in an efficient and safe manner.
PAGE 1006 of 1856
• Maintain effective working relationships; interpret and apply rules, regulations, processes and policies.
• Work a varying schedule including days, weekends and holidays.
EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
• High School Diploma or may be substituted with a G.E.D. or a California Proficiency Certificate.
Experience
• Any combination of previous related experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance in facilities and building maintenance or prior janitorial skills.
Licenses and Certifications
• Possession of a valid California Class “C” driver license with a satisfactory driving record.
PHYSICAL DEMANDS AND WORK ENVIROMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 85 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Employee is regularly required to talk or listen, in person and by telephone. Operate light and heavy motorized equipment, and/or automobiles or trucks while performing the duties of this position. Intermittently, twist to reach equipment; perform maintenance to and construction of streets, curbs, gutters and other infrastructure; perform simple grasping and fine manipulation; use telephone and communicate through written PAGE 1007 of 1856
means; walk to observe activities; periodically bend and squat; interact with employees and the public in possible challenging situations; drive, operate and sit in a vehicle; enter and exit a vehicle in the course of doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.
Work Environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee generally works 75% indoors and 25% outdoors. The work environment indoors is usually in a temperature- controlled building; noise levels are moderate, but employee may be exposed to noise from telephones and other office equipment. While performing the duties of this job outdoors, the employee occasionally works in varying weather conditions, such as rain, heat, cold and wind. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to noise from large or small equipment, jackhammers, drills, trucks, emergency vehicle sirens.
This information is available in an alternative format by request to (626) 300-0780.
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
REVISED: NOVEMBER 13, 2024
PAGE 1008 of 1856
ACCOUNTING MANAGER/CONTROLLER
GENERAL PURPOSE DESCRIPTION
The Accounting Manager/Controller is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Reporting to the Finance and Uunder general administrative direction, the Accounting Manager/Controller is responsible to manages, supervises, plans, directs, oversees, and coordinates the activities and operations of accounting and payroll functions for the Finance Department., assist with treasury functions (assisting appointed City Treasurer); manage City accounts payable and/or accounts receivable; participates in the development of departmental accounting policies and procedures; manages the preparation of the City's annual and mid-year budget; manages year-end closing; coordinates annual financial audit; coordinates completion of CAFR; oversee the preparation of all accounting/payroll reports; represents the City to management staff and external auditors; draft and submit City Council agenda items, and make presentations to City Council, Commissions, Committees, or the public; and performs other duties as assigned.