Agenda packet — San Marino City Council, November 13, 2024 (part 5 of 8)

DISTINGUISHING CHARACTERISTICS
The Accounting Manager functions under the general administrative direction of the Finance Director and/or City Manager.This single class position classification is responsible to collaborates with the Finance Director to performing professional accounting, supervisory and managerial duties and; oversees the related work carried out in the Finance Department.

ESSENTIAL FUNCTIONS ssential Functions
The duties, skills, and abilities demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
● Plans, directs, coordinates, and performs all duties described in General Purpose, including City accounting, internal control, and auditing activities;, recommends procedures to conduct activities in accordance with related laws, ordinances, rules, and regulations.
● , mManages the preparation of journal entries, account reconciliations, related schedules, and recommends and implements a system of accounting controls.

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● Provides assistance to the Finance Director, other City personnel, and the public regarding Finance Department related issues.
● Participates in managing dDevelopment and implementation of departmental goals, objectives and priorities; recommends and administers policies and procedures.
● Manages the preparation of general ledgers, account reconciliations, related schedules and reports; prepares or directs the preparation of supporting schedules for the department and City budgets.
● Manages data for budget preparation and monitoring; makes adjustments to the budget as needed; determines if funds are available and expenditures are properly classified; researches and analyzes transactions to resolve budget problems; manages month-end and year-end closing processes; prepares monthly financial statements; and oversees various audits conducted by external auditors.
● Maintains chart of accounts and general ledgers; provides liaison to City departments regarding the status of accounts and related matters; reviews expenditures and encumbrances for accuracy and conformance to budget. ● Participates in various task forces and project groups, aAssists City staff in debt issuance; participates in feasibility studies; manages grant programs, including submittal of drawdown requests; participates with other departments and staff in billing various grants.
● Provides staff assistance to the Finance Director, and supervision and training for subordinate staff.
● Performs other duties as assigned.

Qualifications
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

KNOWLEDGE, SKILLS AND DEMANDS nowledge, Skills and Abilities:

Knowledge of:
● Methods and techniques of municipal accounting and auditing including governmental accounting, cost accounting, grant accounting, budgeting, procedures related to preparation and maintenance of accounts payable and receivable, payroll, and the general ledger; methods of supervision; ability to perform and/or direct the accurate accounting of automated accounts, interpret and prepare financial statements.
● Administrative principles and practices in supervision and training. ● Appropriate laws regulating the financial administration of municipal government, public financefinance, and fiscal operations; applicable federal, state and local laws, ordinances and regulations pertaining to accounting, auditing, and payroll including reporting requirements.

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• City organization and functions of the various departments; • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration and evaluation; risk management requirements.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.
●
● Modern office practices, procedures, methodsmethods, and equipment. ● Automated system capabilities, including personal computers, and Microsoft Office software programs including, Excel, Microsoft Word, PowerPoint, Outlook, as well as financial data software.

Skills/ and Demands
Abilities
● Develops, analyzes, interprets and modifiesy sound financial and accounting systems, procedures and records.
● Prepares, verifiesy, analyzsese and reconciles complex financial reports and accounting statements including accurate tables, schedules, summaries, documents, reports and analyses; makes internal audits of complex set of municipal accounting records.
● Examines and verify iesy a variety of financial documents; and establishes and maintains various data collection, record keeping, tracking, filing, and reporting systems.
● Appropriate laws regulating the financial administration of municipal government, public finance and fiscal operations.Ability to interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures Formatted: Font: (Default) Arial, 12 pt, Font color: Black Formatted: Justified, Indent: Left: 0.5", Space Before:
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● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries. ● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told. ● Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
● Effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public.
● Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. ● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity.
● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgement and diplomacy skills; ● Show empathy towards the community and colleagues. ● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability.
● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment. ● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
●
● Communicates clearly and concisely both orally and in writing; understands and carry out oral and written instructions.
● Maintains ongoing communication with management regarding department requests; status of projects and completion of tasks; takes direction and follows projects through to completion in a timely manner.

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● Set priorities, organize work-flow and maintains organization of work and records; multi-task and be responsive to time-sensitive matters; Understands and follows instructions; communicate clearly and concisely, both orally and in writing. ● To perform the essential functions with or without accommodation, which may include lifting up to 20 pounds.
● Establishes and maintains effective working relationships with the public and those contacted in the course of the work.
●
Education and ExperienceEDUCATION AND EXPERIENCE:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting, finance or business administration, or a closely related field.

Experience
Five years of increasingly responsible experience in accounting, financial management budgeting, or auditing work, including two years of experience in a supervisory or lead capacity.

Licenses/Certificates
Possession of a valid California Class C driver's license with a satisfactory driving record..

Physical Demands and Work EnvironmentPHYSICAL DEMANDS AND WORK

ENVIROMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical dDemands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable Formatted: Font: (Default) Arial, 12 pt
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accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.; interact with City management, other governmental officials, contractors, vendors, employees and the public.

Work Environment:

Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300- 0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

REVISED: JUNE XX, 2022NOVEMBER 13, 2024
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, lift up to 20 pounds, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to Formatted: Font: (Default) Calibri, 11 pt, Font color:

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observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job indoors, the work environment is generally in a temperature controlledtemperature-controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

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ASSISTANT TO THE CITY MANAGER

DESCRIPTION
The Assistant to the City is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City Under general direction of the City Manager, the incumbent it responsible to provide complex professional, confidential, and analytical assistance, manage and coordinate administrative activities for the City Manager and City Council and; serve as the primary Public Information Officer.

DISTINGUISHING CHARACTERISTICS
This is a single position class that performs a wide variety of advanced journey level administrative work that requires independent judgment in the execution of duties which are typically sensitive and may impact citywide operations. The incumbent is considered to be an administrative generalist and may be assigned specific activities within a broad range of administrative operations.

ESSENTIAL FUNCTIONS:

The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
● Oversee assigned programs and administrative support functions; manage the operations of the City Manager’s Office, ensuring the effective and efficient completion of department assignments.
● Provide professional administrative and analytical assistance to the City Manager regarding Citywide issues, programs, goals and objectives, and/or operations; ensure materials are accurate, complete, and in compliance with City standards, policies, and procedures.
● Gather, tabulate, and analyze data on a variety of administrative and policy matters; confer with department management staff; develop recommendations and prepare and present reports; draft policies and procedures.
● Administer special projects that do not fall within any one department’s jurisdiction. ● Coordinate electronic information needs; oversee the content, design, and layout of the City’s website; and make updates to the website on a regular basis. ● Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses. ● Assist in the development and implementation of goals, objectives, policies, and priorities; manage all City’s community media relations; implement and update a strategic communication plan to effectively support the City’s image. ● Coordinate preparation of the department budget including programs and budgets for the City Manager, City Council, City Attorney, and general services.

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● Serve on interdepartmental committees and task forces; serve as liaison between the City and various governmental, citizen or community organizations on matters pertaining to the activities of City government; represent the City Manager in meetings with these groups.
● Collect, compile, and analyze information from various sources on a variety of topics, including proposed legislation; prepare comprehensive reports to present and interpret data; identify alternatives and make and justify recommendations. ● Monitor and maintain compliance with pertinent federal, state, and local laws, codes, regulations, and ordinances; assist in implementing procedures to ensure compliance with applicable laws and regulations.
● Serve as the City’s general Public Information Officer and coordinate efforts with public information officers in other departments; initiate and write press releases, public service announcements, articles, speeches and position papers on City activities, programs and policies; determine methods of presentation and distribution.
● Oversee the City’s public education efforts through development and execution of specific public information, public education and community relations programs, events, and procedures, including Citywide social media efforts and the City website; respond to requests from the media.
● Schedule and maintain calendar or meetings and events for the City Manager; coordinate activities with the City Council, department heads, the public and outside agencies.
● Interact with the public courteously and diplomatically; organize, and ensure systemic, timely responses and review of issues, complaints, and requests; answer inquiries concerning city standards and procedures.
● Continuously monitor and evaluate the efficiency and/or effectiveness of service delivery methods and committee actions; confirm and follow up with staff, committees and/or citizens on requests/issues gathered from a variety of meetings; review with appropriate management staff; implement improvements. ● Analyze unusual situations and resolve them through application of management principles and practices.
● Conduct special projects or be assigned to assist departments at City Manager’s request.
● May supervise staff or fill in for staff absences or vacancies as needed.

KNOWLEDGE, SKILLS AND DEMANDS:

Knowledge of:
● Principles and practices of public administration including organization and functions of municipal government.,
● Specialized areas of statistic, administrative research and analysis, and program planning, including principles of statistical and comparative analysis. ● Advanced principles, practices, methods of administrative, financial, organizational, intergovernmental, economic and procedural analysis.
● Public administration principles and policies; contracts administration principles; applicable laws and regulations; principles of statistical and comparative analysis. ● Principles and practices of employee supervision, including training and performance evaluation;
● Principles of effective public relations;
● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and PAGE 1017 of 1856
basic mathematics.
● Practices of government relations/public education including the use of social media and maintenance of a website; time management and meeting deadlines; record keeping; professional letter writing; information gathering; and supervision, training, and performance evaluation.
● Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. ● Principles and practices of budget development and administration; funding sources impacting program and service development.
● Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Principles and practices of contract administration and evaluation and risk management requirements.
● Social, political and environmental issues influencing program administration. ● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.

Skills and Demands
● Plan, organize, administer, and coordinate a variety of City services and programs. ● Develop and maintain effective working relationships with City officials, community groups, business representatives, and the general public. ● Research and write reports and prepare statistical analysis; evaluate and develop improvements in operations, procedures, policies, and methods. ● Understand the organization and operation of the City, City Council, City Manager’s office, all departments, and outside agencies as necessary to carry out assignments.
● Lead, coach, instruct and motivate employees; foster a teamwork environment; organize, assign and schedule workload among employees. ● Effectively communicate, plan, organize work; deal with others; comprehend problems; initiate staff recommendations; perform with minimum supervision while relieving the City Manager of administrative detail.
● Operate computer and associated applications.
● Analyze complex and sensitive administrative, operational, economic, political and organizational problems, evaluate alternatives, research sound conclusions, and present viable recommendations.
● Collect, evaluate and interpret myriad data, either in statistical or narrative form; interpret and apply laws, regulations, ordinances and policies. ● Prepare clear and concise reports, correspondence and other documents; ensure the maintenance of accurate records; coordinate multiple complex projects and meet critical deadlines.
● Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those encountered in the course of the work.
● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
● Understand, interpret, and ensure compliance with laws, and regulations.

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● Draw meaning and conclusions from quantitative and qualitative data. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Develop and maintain working relationships and continuously working to improve relationships, contacts, and networks.
● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Engage effectively in orally by presenting information clearly and in an organized manner, and using correct vocabulary and grammar.
● Use correct vocabulary, grammar, sentence structure, spelling and punctuation when constructing written correspondence, reports, or other documentation. ● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourages and supports others to be safe in their work activities.
● Have sound collaborative decision-making, judgment and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability.
● Have courage to intervene and protect against unethical behavior. ● Effectively communicate, face-to-face, with community members. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
● Work extended hours, including some nights, weekends, and holidays, in order to accomplish assignments and to attend City meetings and events.

EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
Master’s degree from an accredited college or university with major course work in public administration or business administration, or a closely related field.

A bachelor’s degree from an accredited college or university with major course work in public policy, public administration, political science, or a related field is required. A master’s degree in the above disciplines or a related field is highly desirable.

Experience
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Five years of increasingly responsible experience in an administrative, management or operations capacity in a municipal government setting including administrative analysis, budget preparation and control, and project and program administration. Lead and/or supervisory experience is desirable.

Licenses/Certificates
● Possession of a valid California Class C driver’s license or the ability to get from point to point for meetings and trainings.
● Compliance with the City's COVID-19 vaccine mandate.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; lift up to 15 pounds; and reach with hands and arms.

Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

FLSA Exempt
This information is available in an alternative format by request to (626) 300- 0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, PAGE 1020 of 1856
gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status
Revised June XX, 2022NOVEMBER 13, 2024
PAGE 1021 of 1856

CHIEF OF POLICE

GENERAL DESCRIPTION PURPOSE
This is a sworn law enforcement position under Section 830.1 of the California Penal Code that is required to meet and maintain all standards required by P.O.S.T. The Chief of Police is a sworn member of the San Marino Police Department and a member of the City Manager's executive management team and is responsible to exercise full responsibility for the operation of the Police Department and direct its entire operation through a chain of command.

DISTINGUISHING CHARACTERISTICS
Under the administrative direction of the City Manager, Tthe Chief of Police serves under the administrative direction of the City Manager and is responsible to administers the law enforcement and crime prevention programs of the City's Police Department. The Chief of Police exercises full responsibility for the operation of the Police Department and directs its entire operation through a chain of command. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This is an "At-Will" classification which means the Chief of Police serves at the will of the City Manager.

ESSENTIAL FUNCTIONS ssential Functions
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
● Organizes and directs the work of Police Department personnel in the preservation of order, preservation of life and property and the enforcement of laws, municipal ordinances and theand the regulation of traffic. ● Confers with the City Manager on departmental policies and programs; works cooperatively with representatives from other agencies to coordinate law enforcement activities.
● mMeets with City officials, civic groups, and citizens community members regarding law enforcement issues and community relations.

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● Develops and implements procedures, rules and regulations for all departmental personnel; supervises, evaluates and disciplines Police Department personnel in accordance with City regulations and State and Federal law; and on a merit system, selects, promotes and dismisses personnel.
● Develop and manage department budget that reflects City Council's financial goals, exercise fiscal responsibility in managing overtime and workers compensation; requisitions supplies; approve payroll. Directs the preparation of the department budget and monitors expenditures; ● oOversees the department information systems and the operation of jail facilities, property and police records and the investigation and patrol divisions; submits reports to State and Federal law enforcement agencies. ● Coordinates City law enforcement activities with other agencies; analyzees operation and service demands, and devises plans and procedures to meet them; directs the assignments of personnel and equipment; and ● Monitor law enforcement trends and developments and implement change as needed; supervises the preparation of special studies and comprehensive reports.
• Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
●
● Speaks before varied public and association groups on department programs and activities; attend City Council and other Board and Commission meetings and presents reports as required.
● May be required to work shifts, weekends, holidays and/or special events or activities.
● Perform related duties as assigned.

Qualifications
Knowledge, Skills and Abilities:

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards; policies regarding search, seizure, arrest, evidence, and court procedures, as well as legal rights of individuals in custody. ● Contemporary Modern police administration and police science principles, practices and procedures. ; management and supervisory principles and practices; including the section, training, evaluation and discipline of employees and laws governing employee relation matters. ● General administrative and management principles and the ability to apply these principles to daily police situations.

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● Automated systems and applications to the police environment and the ability to analyze police problems, identify alternative solutions, project consequences of proposed actions and implement recommendations. ● Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in law enforcement and daily police situations; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
● Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. ● Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. ● Social, political and environmental issues influencing program administration.
● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; officepreparation; office methods, procedures and equipment and basic mathematics. ;
● Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of police services in the San Marino community. ● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations matters; Knowledge of the Peace Officer Bill of Rights and internal investigations.
● Criminal law with particular emphasis on the laws of arrest, search and seizure; Police Officer Bill of Rights.
● Pertinent federal, state and local laws, particularly with reference to arrest, search and seizure and evidence.
● Principles and practices of organization, administration, budget, and personnel management.

Skills and Demands /Abilities:
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember Formatted: Font: (Default) Arial, 12 pt
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personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
● Effectively plan, organize, direct and coordinate the work of staffof staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
● Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.
● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionalsother professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. ● Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and communityand community members.
● Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. ● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning, andmeaning and being attentive to non-verbal cues and body language.
● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity.
● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities.

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● Have sound collaborative decision-making, judgement and diplomacy skills;skills.
● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability.
● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
●
● Plan, direct and coordinate the work of the different divisions in the department; command the respect of subordinates and the community; be approachable and possess the ability to mentor and encourage subordinates by guiding them towards professional growth and confidence with empowerment techniques.
● Plan, prepare, and administer policies and procedures; analyze , interpret, and make decisions in accordance with laws and regulations. ● Proficiency with personal computer applications (i.e. Microsoft Suite software); conduct comprehensive administrative studies and recommend courses of action; prepare in-depth reports on operations; analyze complex police problems; and analyze operational costs and prepare departmental budget estimates.
● Properly interpret and make decisions in accordance with laws, regulations, and policies; supervise, train, and evaluate assigned staff. ● Effective public speaker and proficient presenter; communicate effectively both verbally and in writing; represent the City before community organizations, the public, and other governmental agencies; and respond to the public's and staff's requests for assistance both on the phone and in person.
● Establish and maintain effective working relationships with employees, other departments, City officials, and other law enforcement agencies, civic groups, the public and those contacted in the course of the work..
●

EDUCATION AND EXPERIENCE ducation and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
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● A Bachelor's degree from an accredited college or university with major work in criminal justice, public administration, or a closely related field. ● A Master's degree from an accredited college or university in law enforcement, Public Administration, Homeland Security, or related fields is highly desirable.
● Graduation from the Sherman Block Supervisory Leadership Institute, POST Command College, or the FBI National Academy, the .Police Executive Research Forum (PERF) Senior Management Institute of Police Program, or Drucker School Executive Leadership Institute is highly desirable.

Experience
● Ten (10) years Five (5) years of increasingly responsible experience in a police department, with five (5) years in a management capacity as a Police Captain or higher higher level rank in a Municipal, County, or State Agency law enforcement agency. Graduation from Sherman Block Supervisory Leadership Institute, POST Command College or the FBI National Academy.

Licenses/Certificates
● Must possess a Management Certificate issued by the California Commission on Peace Officers Standards and Training.
● Possession of a valid California Class C driver's license with a satisfactory driving record.

PHYSICAL DEMAND AND WORK ENVIRONMENT Physical Demands and Work Environment
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Ddemands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, lift up to 25 pounds, feel or operate standard office equipment; and reach Formatted: Font: (Default) Arial, 12 pt
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with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Will occasionally use arms, legs, and back to reach, climb, crouch, crawl, lift and/or move more than 180 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to handle and operate objects, controls, and equipment. Will occasionally use arms, legs, and back to reach, climb, crouch, crawl, lift and/or move more than 100 pounds. Specific vision abilities required include vision of 20/80 corrected; close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work eEnvironment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job indoors, the work environment is generally in a temperature controlled office with moderate noise.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
The employee may occasionally work in outside weather conditions and will occasionally participate in field activities consistent with the duties of police officer. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and emergencies that may result in injury, and/or death. Noise levels in the work environment is usually moderate Formatted: Font: (Default) Arial, 12 pt
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but the employee may occasionally be expose to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, shouting, and yelling.

The employee will be required to respond off-hours for emergencies and inspections.

FLSA EXEMPTFLSA Status: Exempt
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022November 13, 2024
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CHILD DEVELOPMENT SPECIALIST
(PART-TIME)

G ENERAL DESCRIPTION
Under direction of the Recreation Supervisor, the Child Development Specialist instructs and supervises children and adults in recreation based programs within the San Marino Recreation Department.

Under general supervision, the Child Development Specialist oversees, administers and facilitates a wide variety of diverse youth-based recreation programs and services. Responsibilities may include teaching, leading, and engaging participants, ensuring their safety and well-being at all times. In addition to activity coordination, this position also involves performing various administrative duties to support operations at various city facilities.

D ISTINGUISHING CHARACTERISTICS
This position is a year round, part-time position with responsibilities in preschool programs, daycare programs as well as children's aquatic programs and specialized recreation classes.

Current assignments include early childhood education and youth programming.

Schedule may vary depending on the needs of the Recreation Division and the City.

Incumbents may be required to work in the evenings, on weekends, and on holidays.

ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties
• Provide customer service and information about division programs, services, activities, and events to the public.
• Set up and takes down equipment for special events, classes, and programs. • Assist groups using parks and facilities as requested; explains and enforces park and facility use policies, rules, and regulations.
• Provide staff support at special events and programs. • Remove trash in and around parks and buildings; performs light cleaning and custodial duties of facility rooms, picnic areas, tables, floors, and playground equipment; reports facility maintenance needs to appropriate staff.

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• Conduct indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants. • Observe and complies with City and mandated safety rules, regulations, and protocols.
• Establish and maintains a team approach with co-workers. • Perform other duties as assigned.
• Facilitate and conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants.
• Guide volunteers and support staff for events, classes, and programs. • Assist with the preparation of recreation activities, camps, programs, and events • Monitor equipment and supply inventories and recommends procurement of items as needed.
• Perform general office duties, including basic cashiering, answering the telephone, greeting patrons, light typing, data entry, copying, and filing; prepares flyers, calendars, and newsletters.
• Maintain recreational facilities, storage sites, and other work areas in a clean and orderly condition, including securing equipment and materials at the close of the workday and performing basic custodial duties; assists with opening, closing, and securing buildings for events, as directed.
• Maintain accurate logs and records of various activities, camps, and programs. • Prepare reports concerning ongoing program effectiveness, number of enrollments, and fees collected; maintain awareness of new developments in various recreation program areas.
• Provide a variety of developmentally appropriate activities for early childhood and youth basedyouth-based programs.
• Assist in the development of marketing materials such as banners, posters and flyers in order to promote youth programs.
• Work independently with children following the goals and objectives of the Community Services Department.
• Provide for the physical, emotional, social, and intellectual needs of children enrolled in the program.
• Assist as a liaison to parents informing them of any behavioral issues or special information regarding their children; responds to inquiries, complaints or requests for information both verbally and in writing.
• Prepares reports concerning ongoing programs regarding effectiveness, number of enrollments, and fees collected; maintain awareness of new developments in various recreation program areas.
• Provides a variety of developmentally appropriate activities for pre-school and day care children; plans and conducts learning activities; make routine decisions within the established policies and procedures of the department. • Works independently with individual children or small groups of pre-school Formatted: Bulleted + Level: 1 + Aligned at: 0.25" +
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children, ages 2 to 6, following defined goals and objectives of the City's Community Services Department, provides for the physical and emotional, as well as social and intellectual needs of children enrolled in the program. • Engages in physical and sometimes strenuous activities with children; acts as a liaison with parents of pre school children; alerts parents to any problems or special information about individual children; monitors children's behavior; responds to inquiries, complaints or requests for information and service (verbally and in writing), from interested individuals, community groups and citizens. • Maintains proper health and safety practices; plans and prepares nutritional snacks; maintains an inventory of supplies and equipment and makes approved purchases as needed.
• Monitors and adheres to child custody mandates, child abuse mandates of law, and other legal guidelines in protection of the pre-school child; maintains a high level of ethical behavior and confidentiality regarding the children and their families.
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KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Recreation, leisure, and community programs, services, and activities. • Care and proper use of recreational facilities, equipment, and supplies. • Basic safety precautions and procedures related to park and recreation program area(s) and facilities.
• Proper cleaning methods and the safe usage of cleaning materials, disinfectants, custodial tools, and equipment.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• General office and business administrative practices. • Methods and techniques of implementing program activities. • Age-appropriate program content.
• Principles and procedures of recordkeeping.

Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• Preparing reports with basic analytics, participation, enrollment and performance. • Marketing strategies and use of design software.
• Development of curriculum appropriate to children's behavior and growth characteristics.
• Clear communication and addressing any concerns related to youth programs; facilitate collaboration and feedback to enhance program quality and address parent's needs effectively.
• Child behavior and growth characteristics; needs of pre-school students; child care programs which include state or county forms, requirements and procedures for daily operations.
• Rules and regulations concerning the care and safety of pre-school students; computers and computer programs as well as California on line computer programs relating to child care.
• Social, political and environmental issues influencing program administration.

Skills/ Abilities and Demands
• Ability to guide, motivate, and inspire participants and staff. This includes being a role model, setting clear goals, and providing direction and support. • Proficiency in conveying information clearly and effectively to participants, staff, and stakeholders. This also involves active listening and being able to address questions and concerns.
• Competence in conducting recreational activities to ensure smooth and Formatted: Justified, Bulleted + Level: 1 + Aligned at:

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successful programs, classes, and events.
• Aptitude for quickly identifying and resolving issues or challenges that arise during activities. This includes thinking on your feet and making informed decisions under pressure.
• Ability to build and maintain positive relationships with participants, staff, and community members. This involves empathy, patience, and the ability to work well with diverse groups of people.
• Awareness of safety protocols and emergency procedures to ensure the wellbeing of all participants. This includes having basic first aid skills and knowing how to handle emergencies.
• Excellence in addressing participants’ needs, providing excellent service, and ensuring a positive experience for everyone involved. This includes handling complaints and feedback professionally.
• Assist in designing engaging and enjoyable programs and activities. This includes being able to think outside the box and adapt activities to different interests and needs.
• Skills in building relationships with community members, understanding their interests and needs, and effectively promoting programs to ensure strong participation.
• Capability to assess the effectiveness of programs, gather feedback from participants, and use data to inform supervisors of improvements.

Competence in handling administrative tasks such as record-keeping and reporting.
• Effective verbal and written communication to interact with participants, staff, and community members, as well as to promote and explain programs clearly. • Talent for developing new and exciting programs or activities that engage and motivate participants, keeping the offerings fresh and relevant. • Strong organizational skills; the ability to supervise others; effectively interact with children, the public and City staff; and possess excellent customer service skills. • Maintain enthusiasm and a willingness to learn.
• Communicate effectively both verbally and in writing using proper English grammar, spelling and punctuation.
• Represent the City before community organizations, parents, and the public. • Establish and maintain effective working relationships with the public and those contacted in the course of the work.

EDUCATION AND EXPERIENCE:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying . A typical way to gain such knowledge and abilities would be:

Must be at least 18 years of age.

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Education
• A Bachelor's degree from an accredited college or university with major work in Child Development, Recreation, Human Services or a closely related field, is preferred but not required.
• Equivalent to two years of college level course work in early childhood education, child development, education, or a related field.

Experience
• At least two (2) years of increasing responsible experience in the development, implementation and instruction of recreation programs, including supervisory experience.
• At least three (3) years experienceyears’ experience working with children and adults in organized and specialized programming, both volunteer and work experience will be considered .

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Physical demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in a child development center; to stand or sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weigh, up to twenty (20) pounds; Specific vision abilities required by this job include the ability to see well, read fine print and work at a computer work station.

Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, and focus; hear in the normal audio range with or without correction; to operate classroom equipment requiring repetitive hand movement and fine coordination; to verbally communicate to exchange information; and to occasionally travel to other offices or locations.

While performing the duties of this job, the employee is regularly required to talk and must be able to hear. Employee is frequently required to sit, stand, squat, kneel, lift Formatted: Font: 12 pt, Not Bold, Font color: Auto,
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up to 2015 pounds, climb stairs, stoop, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls ; reach with hands and arms, Employee must occasionally lift and/or Specific vision abilities required by this job include the ability to see well, read fine print and work at a computer work station. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust , and focus.

While performing the duties of this job indoors, the work environment is generally in a temperature controlledtemperature-controlled room office. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, in all weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises particularly when working with children. including but not limited to emergency vehicle sirens , road traffic, shouting, and yelling.

Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

This information is available in an alternative format by request to (626) 300-0780.

Revised: NOVEMBER 13, 2024
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CITY CLERK

D EFINITION
Plan, direct, manage and oversee the activities and operations of the City Clerk's office; coordinate assigned activities with other City departments and outside agencies. The City Clerk is the Filing Officer in carrying out the requirements of the Fair Political Practices Commission. The City Clerk is the custodian of the City's records implements the City's records management program; and performs related duties as assigned.

D ISTINGUISHING CHARACTERISTICS
Reporting to the City Manager or his/her/their designee, the City Clerk carries out all functions of the Clerk's office, and requireingrequiring high attention to detail and meeting stringent legal and procedural deadlines. The City Clerk is distinguished from other administrative positions by the level of responsibility and the individual's need to know and apply in-depth knowledge of legal requirements, processes and procedures necessary to support the functions and operations of the City Council in the conduct of City business.

ESSENTIAL FUNCTIONS:

The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
● Assume full management responsibility for all City Clerk's Office services and activities; recommend and administer policies and procedures. ● Process all City Council related documents, including resolutions, ordinances, minutes, contracts/agreements and Capital Improvement Projects (CIP) projects; conduct bid openings and prepare bid results.
● Maintain custody and processes official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance documents, claims and litigation documents, bid documents and meeting minutes; certify copies as required, attest, publish, index, and file ordinances and Resolutions, bid notices and other legal notices; codify the City's Municipal Code and ensure the Code is regularly kept up-to-date and maintained to reflect accuracy. ● Coordinate and process City documents for recordation with the County Recorder and maintain the original recorded documents upon return to the City. ● Prepare, organize, print and distribute the City Council Agenda and agenda packet Formatted: Space Before: 0 pt, Line spacing: single
PAGE 1038 of 1856
materials; attend City Council meetings and record all official proceedings; prepare minutes and other documents; direct the publication, filing, indexing, and safekeeping of all proceedings of the City Council. Execute and certify official City documents; administer and file oaths and affirmations; take affidavits and depositions pertaining to City affairs.
● Receive and process claims, subpoenas and litigations filed against the City; and respond to Public Records requests.
● Process Statements of Economic Interests for elected officials, designated employees and Commissioners pursuant to the Political Reform Act; update the City's Conflict of Interest Code biennially.
● Compile research, organize data and information, and prepare reports. Provide general information to City Council members, employees, and the public regarding City policies and procedures, the Municipal Code, and other related areas. ● Coordinate the municipal election and other elections with LA County under the consolidated election system; preparesystem; prepare candidates' handbooks, issue and file nomination papers and candidate's statements; and maintain candidates' files;
● Oversee and participate in the development and administration of the City Clerk's Office budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
● Represent the City Clerk's office to other City departments, elected officials, and outside agencies; coordinate City Clerk's office activities with those of other departments and outside agencies and organizations.
● Provide staff assistance to the City Council; prepare and present staff reports as required, and other necessary correspondence.
● Recruit residents for San Marino commissions.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Pertinent Federal, State, and local laws, codes, and regulations ● Election laws and procedures.
● Terminology of ordinances and resolutions.
● Principles and practices of records management including records retention laws. ● Minute taking and preparation.
● Program development and administration.
● Municipal budget preparation and administration.
● Principles of supervision, training, and performance evaluations. ● Brown Act
● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; officepreparation; office methods, procedures and equipment and basic mathematics..

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● Computer hardware and software programs including records management systems and agenda management software. Principles and practices of public administration and program areas related to the organizational and service areas managed; administrative principles and methods, including goal setting, program and budget development and implementation and employee supervision. ● Principles and practices of budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments;
● Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of recreation in public agency setting.
● Principles and practices of contract administration and evaluation; risk management requirements.
● Social, political and environmental issues influencing program administration. ● Principles of effective customer service, public relations, and outreach methods and techniques.
● Office procedures, methods, and equipment including computers and applicable software.
● Practices of government relations/public education including the use of social media.
● Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. ● Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Social, political and environmental issues influencing program administration. ● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.
●
●
Skills/Demands
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action ● Communicate clearly and concisely both orally and in writing; understand and follow oral and written directions as provided; work with minimum supervision; respond to the public's and staff's requests for assistance both by telephone and in person.
● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct the operations, services, and activities of the City Clerk's office; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Plan, organize, direct and coordinate the work of lower level staff; select supervise, train and evaluate staff..
● Maintain confidentiality of records, actions, and events; compile and maintain Formatted: Indent: Left: 0.5", No bullets or
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complex and extensive records; take notes and transcribe minutes as required. ● Establish and maintain an effective working relationship with fellow employees, the public, elected officials, and other departments and outside agencies. ● Use time effectively and efficiently to maximize work assignments. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
● Have sound collaborative decision-making, judgement and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability.
● Have courage to intervene and protect against unethical behavior. ● Effectively communicate, face-to-face, with community members. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
● Work nights, weekends and holidays
●
Pertinent Federal, State, and local laws, codes, and regulations; Election laws and procedures; terminology of ordinances and resolutions principles and practices of records management including records retention laws; minute taking and preparation; program development and administration; municipal budget preparation and administration; principles of supervision, training, and performance evaluations.

Office administration; City and department policies and procedures; and the City's cultural and political environment.

Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; modern office methods, procedures and equipment, including the use of copier, fax, computer, postage equipment.

Computer hardware and software programs including but not limited to Microsoft Word, Excel, Outlook, the Internet, and software programs specific to the department for which he/she works.

Skills/Abilities
Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action; provide staff assistance to the Formatted: Font: 10.5 pt, Font color: Auto
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PAGE 1041 of 1856
City Council; prepare and present staff reports and other necessary correspondence as required.

Communicate clearly and concisely both orally and in writing; understand and follow oral and written directions as provided; work with minimum supervision; respond to the public's and staff's requests for assistance both by telephone and in person.

Provide information and organize material in compliance with laws, regulations, and policies; lead and direct the operations, services, and activities of the City Clerk's office; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.

Plan, organize, direct and coordinate the work of lower level staff; select supervise, train and evaluate staff.

Maintain confidentiality of records, actions, and events; compile and maintain complex and extensive records; take notes and transcribe minutes as required.

Establish and maintain an effective working relationship with fellow employees, the public, elected officials, and other departments and outside agencies.

Use time effectively and efficiently to maximize work assignments.

Education and Experience:EDUCATION AND EXPERIENCE:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
Equivalent to a Bachelor's degree from an accredited college or university with major work in business administration, public administration, or a closely related field.Equivalent to a Bachelor's degree from an accredited college or university with major work in business administration, public administration, or a closely related field.

Experience
Five (5) years increasingly responsible administrative and supervisory experience involving the maintenance of official records and documents including two (2) years in municipal government.Five (5) years increasingly responsible administrative and supervisory experience involving the maintenance of official records and documents including two (2) years in municipal government.

Licenses/Certificates
● Possession of a valid California Class C driver's license and satisfactory driving record is required, or the ability to get from point to point for meetings and trainings. ●
● Notary Public Commission.
● Certification of a Certified Municipal Clerk (CMC) designation through the International Institute of Municipal Clerks (IIMC) is highly desired; Formatted
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PAGE 1042 of 1856
Notary Public Commission
.Possession of a valid California Class C driver's license and satisfactory driving record is required. Certification of a Certified Municipal Clerk (CMC) designation through the International Institute of Municipal Clerks (IIMC) is highly desired; Notary Public Commission.

Physical Demands and Work EnvironmentPHYSICAL DEMANDS AND WORK

ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Remember personnel rules, legal and code requirements. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public and occasionally walk up and down stairs.

Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; analyze and interpret policies, procedures and reports; remember personnel rules, legal and code requirements.

Lift up to 15 pounds; get from one location to another in the course of doing business, including climbing stairs; stooping and bending
Work Eenvironment
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PAGE 1043 of 1856
to enable individuals with disabilities to perform the essential functions.

Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature controlledtemperature-controlled office.

FLSA Exempt
This information is available in an alternative format by request to (626) 300- 0780.

Revised NOVEMBER 13, 2024
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CODE ENFORCEMENT MANAGER

G ENERAL DESCRIPTION
The Code Enforcement Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. The incumbent manages neighborhood preservation programs, business license and special permit issuance and the enforcement of City Codes, ordinances, and regulations related to zoning.

D ISTINGUISHING CHARACTERISTICS
Under general direction of the Community Development Planning and Building Director, has a broad scope of programmatic responsibility, and exercises independent judgment when interpreting regulatory standards and policy guidelines. This classification supervises assigned personnel.

Is responsible to handle the This classification performs administrative and management functions related to the City’s residential and commercial environmental quality and water conservation programs (including the Fats, Oils and Grease (FOG) program) water conservation, and, waste management services and tree ordinance; those in this classification organize and participate in public education and outreach; provide consultation for conservation methods, respond to customer inquiries and complaints; assist with complex code enforcement activities; prepare reports and press releases; conduct field audits; obtain grants and perform related duties as assigned.

COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department'’s mission is to preserve the comforts of the community, our neighborhoods, and our natural resources. The Community Development Department responsibilities include:
• Planning Division
• Building Division
• Code Compliance
• Economic Development

ESSENTIAL FUNCTIONS
The following duties, skills, and demands are representative of those required of an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

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Duties
• Supervise and participate in receipt and investigation of complaints regarding zoning, sign, land use and public nuisance code violations, including occupancy.
• ; sSupervise and participate in preparation of initial abatement and follow-up correspondence; issue citations and notices of violation; assist the general public in person or by telephone regarding the City’s codes and environmental regulations.
• Supervise and participate in the determination and documentation methods to achieve code compliance consistent with laws, codes, ordinances and regulations; confer with City staff, legal counsel, Vector Control, Humane Society and County Health staff regarding violations; supervise and participate in the preparation of case files for legal action; appear and testify at administrative hearings and/or in court.
• Supervise and participate in the issuance of business licenses and special permits.
• Plan, coordinate, administer and monitor the City’s FOG programs and other environmental program permits related to the City’s operations, services and activities.
• Coordinate with regulatory agencies including the Environmental Protection Agency, State Water Resources Control Board, the County of Los Angeles and other Municipal Separate Storm Sewer System co-permittees in managing the City’s discharged water quality programs and permit compliance.
• Plan, coordinate, administer, and monitor the City’s Tree Ordinance; respond to community citizens concerns and/or complaints about street, park and median trees; provide consultation and coordinate preservation of trees and proper maintenance and trimming pursuant to the City’s adopted procedures and guidelines; inspect trees, develop tree inventory and determine appropriate action; maintain records and reports for arborist maintenance program.
• Organize and participate in public education and outreach. • Assist with complex code enforcement activities and conduct field audits. • Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems. • Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.
• Support the development and administration of the Code Enforcement Division's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement adjustments.

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• Oversee and participate in the full range of public relations and communication activities; determine need for informational and promotional materials and how best to disseminate information to target audiences; approve design and content of materials; communicate code enforcement services to community members, businesses, consultants, contractors, community groups and organizations, and City staff.
• Identify and develop collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; set and maintain customer service standards, solicit and respond to customer concerns, respond to and resolves difficult and sensitive citizen inquiries and complaints; follow-up with Code Enforcement staff to ensure prompt resolution.
• Develop requests for proposals (RFPs) and contract documents for City environmental programs and projects; coordinate and oversee projects and work assignments involving consultants and contractors that provide environmental services to the City.
• Revise the City’s Water Conservation Program as new technologies and program elements are identified; coordinate Water Conservation Program efforts of various City departments and volunteer groups; represent the City in dealing with water conservation issues before the City Council, state and local regulators, and a wide range of community groups.
• Coordinate program components such as water-waving devices, waterconserving landscaping and irrigation techniques, use of rebate measures, and recycled water uses.
• Track, implement and maintain compliance of Best Management Practices (BMPs) in the field of water conservation; request other options for the attainment of conservation goals when BMPs are not cost effective or compliance is jeopardized.
• Prepare reports and make presentations to the Department Director, City Manager, City Council, Planning Commission and other committees. • Participate in the planning, development, and oversight of code enforcement activities; establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. • Assist with contract development and administration to include professional service agreements, agreements for the purchase of goods and memoranda of understanding.
• Create, train, and implement the Code Enforcement Division’s safety, risk management and emergency plan.
• Conduct inspections of buildings and facilities; identify violations of codes and regulations.
•
• Assist in budget development and monitoring.
• Train, supervise, schedule, evaluate, motivate and discipline assigned personnel.
• Complete special projects as assigned.

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PAGE 1047 of 1856
• Perform related duties as assigned

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Applicable local, state and federal laws and codes related to planning, zoning and land use.
• Rules of evidence and court etiquette. • FOG programs, regional water quality and conservation standards implemented and enforced by LA County and State of California. • Grant application procedures and reporting requirements; public education training methods and presentation techniques. .
• Principles and practices of tree maintenance, arboriculture, pesticides and their applications.
• Water conservation standards and Best Management Practices. • Techniques in training, supervising, scheduling, evaluation, motivating, disciplining, customer service and dealing with the public. • Processes in budget development and monitoring.
• Standard office procedures and methods; computer and photo equipment. • Correct English usage, spelling, grammar, punctuation and basic mathematics.
• Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
• Principles and techniques involved in code enforcement, business licenses and permit issuances according to City codes, ordinances and regulations. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations. • Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and Formatted: Indent: Left: 0.5", Tab stops: 0.75", List tab + Not at 0.25"
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PAGE 1048 of 1856
equipment and basic mathematics.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. • ;
Skills/ and Demands
• Read, interpret, and communicate environmental and building codes, regulations and standards as part of plans, reports, memoranda, correspondence and other records.
• Research and prepare grant applications and performance reports; plan, organize and assign work and complete assignments within deadlines. • Monitor contract compliance.
• Respond to question from the public and staff.
• Administer, manage and coordinate a variety of City services and programs; develop and implement goals, objectives, policies, procedures relating to environmental issues.
• Analyze complex technical and administrative problems, evaluate alternative solutions, and adopt an effective course of action.
• Conduct inspections of buildings and facilities; identify violations of codes and regulations.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told. • Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; Formatted: Indent: Left: 0.5"
PAGE 1049 of 1856
operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information. • Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities. • Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment. • Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
•
• Identify tree species, flowers, common insects and diseases. • Train, supervise, schedule and evaluate assigned personnel. • Prepare clear and concise reports, correspondence, and other written materials.
• Exercise sound, independent judgment within general policy guidelines. • Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships. • Operate office equipment including computers, copying machines and phone systems.
• Perform duties of an emergency worker in the event of a natural or other disaster.

EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying.

PAGE 1050 of 1856
Education
• A Bachelor’s degree, or equivalent, from an accredited college or university with major coursework in public or business administration, planning, forestry, horticulture or closely related field.

Experience
Four (4) years of increasingly responsible experience in code enforcement related to the application of planning, zoning, housing, property maintenance and health and safety codes, ordinances, regulations and policies which includes at least one (1) year supervisory experience..
• in environmental planning, resources conservation, and administrative work experience, which includes at least one (1) year supervisory experience.

Licenses/Certificates
• Must pPossession of a valid appropriate California Class C driver’s license with and a satisfactory driving record.
• Certified Code Enforcement Administrator (CCEA) designation issued by AACE or equivalent.
• Master Code Enforcement Professional Certification is highly desired, but not required.
• American Red Cross certifications in C.P.R./ First Aid and Automated External Defibrillator (AED) Essentials are desirable. Bi-lingual skills desirable. • Compliance with the City's COVID-19 vaccine mandate.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental Formatted: Font: (Default) Arial, 12 pt
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officials, employees and the public.

Work Environment:

Those in this position generally work 90% indoors and 10% outdoors.

The following are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Sit in a vehicle for long periods of time, to enter and exit a vehicle often and get from one location to another in the course of doing business. • Climb, sit, stand, walk, reach, twist, bend and squat in uneven surfaces; lift up to 25 pounds, occasionally lift and/or move up to 85 pounds. • Operate an automobile, telephone, computers, standard office equipment, portable radio and light equipment used in maintenance operations. • Understand and respond to the public’s and staff’s requests for assistance both on the phone and in person.
• Work outdoors in all weather conditions including hot with sun exposure, cold and wet.
• While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; abide by personnel rules, legal and code requirements; explain policies and procedures; interact with City management, other governmental officials, employees and the public.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Employee is regularly required to talk or listen, in person and by telephone.

PAGE 1052 of 1856
Those in this position generally work 90% indoors and 10% outdoors; the internal work environment is generally in a temperature controlled office with moderate noise; outdoors, the employee may be exposed to noise, extremes in temperature or humidity, dust, gas or fumes at all times of day and in all weather conditions and may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, outdoor construction equipment, radio traffic, road traffic, and yelling.

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300-0780.

Revised: June XX, 2022NOVEMBER 13, 2024
PAGE 1053 of 1856

COMMUNITY DEVELOPMENT DIRECTOR

GENERAL PURPOSE
The Community Development Director is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the Community Development Department and direct its operation through managers.

Under general direction the Community Development Director plans, organizes, directs and oversees the review, approval and permit issuance of building plans; building and property inspections; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, is responsible to plan, direct, manage, and oversee the functions, programs, and operations of the Community Development Department and is the Planning Director and Building Official for the City of San Marino. The Community Development Department is responsible for maintaining the high-quality residential character of San Marino by administering and enforcing local and state regulations applicable to construction on private property within the City to include the responsibilitythe responsibility to review construction plans, issue permits, and field inspection of projects from foundation through final completion of buildings.

He/she/they may provide highly responsible and complex administrative support to the City Manager. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This position is "At-Will," which means the Community Development Director serves at the will of the City Manager. Discharge of department heads shall be subject to concurrence by the City Council as required under section 2.04.02 of the City’s Municipal Code.

The Community Development Director functions under the administrative direction of the City Manager. This is an executive management position, with full responsibility for managing the activities of the department through subordinate management and supervisory staff. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations. The Planning and Building Director serves as both the Planning Director and Building Official and supervises the activities of the department's planning, code enforcement, building inspection, clerical and contract staff.

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This single class position is an "At-Will" classification which means the Community Development Director serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal. The Planning and Building Director has management responsibility for overall policy development, program planning, fiscal management, administration, and operation of the department. The Planning and building Director is responsible for accomplishing departmental goals and objectives and for furthering City goals and objectives within general policy guidelines.

Community Development Department
The Community Development Department's mission is to preserve the comforts of the community, our neighborhoods, and our natural resources. The Community Development Department responsibilities include:

Planning Division
Building Division
Code Compliance
Economic Development
Essential Functions

ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Assume full management responsibility for all Community Development DepartmentDevelopment Department functions, programs, and operations including planning, permitting, inspecting of commercial and residential buildings, properties and quality of life issues for the community. • Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques.
• Assigns and supervises the work of Community Development Department personnel; assigns and oversees the work of contract staff. • Participate in the planning, development, and oversight establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
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direct and implement changes; plan, direct, and coordinate through managers, the Community Development Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. • Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
• Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administers Council approved fee schedules, in addition to making recommended annual adjustments, approveadjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.

Interprets building plans and specifications for compliance with zoning and building codes; interprets the City's codes for elected and appointed officials, citizens, the business community, and public.
• Provide staff assistance to the City Manager, attend and participate in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepare and present staff reports for and make presentations to City Council.
• Represent the Community Development Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.

Serves as the departmental liaison to the Planning Commission and City Council; Research, prepare, and present written reports for assigned boards and commissions; makes oral presentations at Planning Commission and City Council Meetings. ;
attend community meetings; and participate in professional group meetings; stay informed of new trends and innovations in the field of community services. • Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, businessesmembers, businesses, contractors, consultants, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues.
• Oversees all combination of marketing efforts to support operations and programming: social media channels, website content, and a variety of print and digital promotional materials.
• Administer the safety and risk management plan for department to mitigate risk exposure to the organization.

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• Carries out complex and sensitive assignments, tasks, and projects; advises the City Manager on matters pertaining to land use, zoning, environmental, construction and property maintenance issues; drafts code amendments. • Conducts economic development work to attract business into the City.

Represents the Department and City at various meetings and hearings. • Works with property owners, architects, contractors, engineers, attorneys, and members of the public.
•
• Attend City Council and commission meetings.
•
• Interprets building plans and specifications for compliance with zoning and building codes; interprets the City's codes for elected and appointed officials, citizens, the business community, and public. • Serves as the departmental liaison to the Planning Commission and City Council; makes oral presentations at Planning Commission and City Council Meetings.
• Carries out complex and sensitive assignments, tasks, and projects; advises the City Manager on matters pertaining to land use, zoning, environmental, construction and property maintenance issues; drafts code amendments.
• Conducts economic development work to attract business into the City. • Represents the Department and City at various meetings and hearings. • Works with property owners, architects, contractors, engineers, attorneys, and members of the public.
• Performs related duties as assigned.

Qualifications

QUALIFICATIONS
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

Knowledge, Skills and Abilities:

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of urban planning and zoning administration, California planning and redevelopment law, city planning, zoning, building codes, California Environmental Quality Act (CEQA) and working knowledge of building, plumbing, electrical and mechanical codes and other applicable federal, state and local legislation.
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Commented [CJ1]: (next bullet point) - Should this
section include something about Risk Management and
Safety responsibilities? Might want to be listed for all DH’s and Managers.

Commented [CJ4]: New bullet point – Oversees all
combinations and marketing efforts to support operations and programming: quarterly activity guide, social media channels, website content, and a variety of print and digital promotional materials.

Commented [CS2R1]: Added in duties and knowledge of.

Commented [CS3R1]:

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spreadsheets. Principles and practices of community and public relations. Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Community Development Department.
• Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; officepreparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. •
•
• Public administration principles and practices; principles of supervision, training, and performance evaluation.
• Principles and practices of municipal budget development, preparation, and administration; funding sources impacting program and service development.
• Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting Planning and Building.

Skills and Demands:/Abilities
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• Interpret technical zoning and building codes, ordinances, plans, and specifications; exercise sound, independent judgment within general policy guidelines; review and understand architectural, grading, topographical and related drawings.
• Interpret and apply contemporary community development techniques and methods.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
• Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionalsother professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and communityand community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, andmeaning and being attentive to non-verbal cues and body language.

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• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information. • Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities. • Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
•
• Prepare clear and concise reports, correspondence, and other written materials; operate a computer and other typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation; use written and oral communication skills; analyze planning and building services, budget and technical reports.
• Understand and respond to the public's and staff's requests for assistance both on the phone, by e-mail, and in person; effectively supervise and coordinate the work of subordinates.
• Interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve planning and building issues; remember personnel rules, legal and code requirements. • Explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.
• Conduct field inspections and inspect the exterior of buildings while under construction.
• Establish and maintain effective working relationships with other employees, property owners, contractors, architects, engineers, attorneys, members of the public, and with those contacted in the course of the work.

EDUCATION AND EXPERIENCE
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Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education:
• A Bachelor's degree from an accredited college or university with major course work in Urban Planning or a related field.
o An AICP (American Institute of Certified Planners) certification, or Master’s degree in Urban Planning or closely related field from an accredited institution, may be substituted for one (1) year of required experience • A Master's degree in Urban Planning or related field is highly desirable and may be substituted for one year of professional experience. American Institute of Certified Planners (AICP) membership is also desirable.

Experience
• Seven (7) years experienceyears’ experience in planning, community development, or related field. At least two (2) years in a responsible management/supervisory capacity
Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

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Work Environment:

Indoors:

While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022NOVEMBER 13, 2024
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COMMUNITY SERVICES DIRECTOR
Class Concept

GENERAL PURPOSE
The Community Services Director is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the operation of the Community Services Department and direct its operation through managers.Under general administrative direction, plans, directs, manages, and oversees the functions, programs, and operations of the Community Services Department, including recreation and library services and activities; coordinates assigned activities with other departments and outside agencies and provides highly responsible and complex administrative support to the City Manager.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, is responsible to plan, direct, manage, and oversee the functions, programs, and operations of the Community Services Department, including recreation, Lacy Park gatehouse, and library services. He/she/they may Pprovide highly responsible and complex administrative support to the City Manager. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This position is "At-Will," which means the Community Services Director serves at the will of the City Manager. Discharge of department heads shall be subject to concurrence by the City Council as required under section 2.04.02 of the City’s Municipal Code.

General direction is provided by the City Manager; responsibilities include the direct and indirect supervision of management, technical and support services personnel.

This single class position has management responsibility for policy development, program planning, fiscal management, administration, and operation of the Community Services Department and its divisions within the broad functional areas assigned. The employee is responsible for accomplishing departmental goals and objectives and for furthering City goals and objectives within general policy guidelines.

Essential Functions

ESSENTIAL FUNCTIONS
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PAGE 1063 of 1856
must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Assumes full management responsibility for all Community Services Department functions, programs, and operations including recreation, Lacy Park gatehouse, library services, and activities.
• Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques.
• Manages the development and implementation of departmental goals, objectives and priorities for each assigned service area; recommends and administers policies and procedures.
• Participates in the planning, development, and oversight of recreation and library facilities; establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. • Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifyies opportunities for improvement; directs and implements changes; plans, directs, and coordinates through managerssubordinate level staff, the Community Services Department's work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Oversees and participates in the development and administration of the Department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; administers Council approved fee schedules, in addition to making recommended annual adjustments, approveadjustments, approves expenditures and implements budgetary adjustments as appropriate and necessary.
• Provides staff assistance to the City Manager, attends and participates in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepares and presents staff reports for and makes presentations to City Council;. and prepares other necessary correspondence.
• Represents the Community Services Department to other departments, elected officials, and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations; facilitates and develops partners and coalitions with community partners.

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• Researches, prepares, and presents written reports for assigned boards and commissions; attends and participates on a variety of boards, commissions, and committees including the Library Board of Trustees and Recreation Commission; attends community meetings; and participates in professional group meetings; stays informed of new trends and innovations in the field of community services.
• Provides public relations by working with, and providing outreach to, schools, non-profit organizations, community members, citizens and community groups; participates in City-wide special events and related functions; explains, justifyies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues. • Oversees all combinations and marketing efforts to support operations and programming: quarterly activity guide, social media channels, website content, and a variety of print and digital promotional materials. • Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
•
• Attend City Council and other Board and Commission meetings as required. •
• Performs related duties as assigned.

Qualifications

QUALIFICATIONS

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge, Skills and Abilities:

Knowledge of:
• Operations, services, and activities of a comprehensive community services program including recreation and library services and activities. • Principles and practices of community services program development and administration; methods and techniques of directing community services activities and programs.
• Principles and practices of municipal budget preparation and administration.
• Principles of supervision, training and performance evaluation; customer service skills and techniques.
• Knowledge of Community members, citizens, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of community services in the San Marino community.

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• Knowledge of pPertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Community Services Department.
• Occupational hazards and standard safety precautions necessary in the work.
• Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Best management practices.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; officepreparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. •
Skills and Demands/Abilities:
• Manage and direct a comprehensive Community Services Department including recreation and library services and activities; identify and respond to sensitive community and organizational issues, concerns and needs. • Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques.
• Interpret and apply contemporary recreation and library techniques and methods.

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• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told. • Establish and maintain effective and cooperative working relationships with other professionalsother professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and communityand community members. • Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, andmeaning and being attentive to non-verbal cues and body language.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability.

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• Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities. • Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues. • Have service mentality, respect for and sincere desire to help others with diverse background and experiences. • Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
• Select, supervise, train, and evaluate staff; plan, organize, direct, and coordinate the work of lower level staff; delegate authority and responsibility.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; adapt the City's community services programs and activities to meet community needs and requirements.
• Facilitate, develop and work with groups to create partnerships and coalitions; participate in the planning development and oversight of park, library and recreation facilities.
• Prepare clear and concise administrative and financial reports; prepare and administer large and complex budgets; interpret and apply applicable federal, state, and local policies, laws and regulations. • Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Communicate effectively both verbally and in writing. • Establish and maintain effective working relationships with those contacted in the course of the work.

Education and Experience:

Education:
• A Bachelor's degree from an accredited college or university with major work in public or business administration, recreation administration, or a related field. A Master's degree is highly desirable.

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Experience
• Five (5) years of increasingly responsible experience in community services program areas including three years of management and administrative responsibility.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

Physical Demands and Work Environment

Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Employee is required intermittently to twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops.

Work Eenvironment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or Formatted: List Paragraph, Justified, Space Before: 0
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PAGE 1069 of 1856
without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Work Environment:

Indoors:

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022NOVEMBER 13, 2024
Employee generally works 95% indoors and (5% outdoors). While performing the duties of this job indoors, the work environment is generally in a temperature controlled office climate. Noise level in the work environment is usually low to moderate. The employee is regularly required to use written and oral Formatted: Font: Bold
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PAGE 1070 of 1856
communication skills; analyze community service, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

PAGE 1071 of 1856

FINANCE DIRECTOR
Class Concept

GENERAL PURPOSEDESCRIPTION
Under administrative direction, The Finance Director is a member of the City Manager's executive management team and is serves as the City's Chief Financial Officer and is responsible to plans, and directs the accounting, auditing, cash management, revenue collection, fiscal data processing, grant accounting, preparation of the City's budget, and other financial management activities of the City, including general ledger, payroll, accounts payable, fixed assets, investment planning, business licenses administration, and daily cash management.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, the Finance Director is responsible to carry out the fiscal policies set by the City Council and administered by the City Manager. The incumbent is responsible to accomplish departmental goals and objectives and for further City goals and objectives within general policy guidelines. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This is an executive management position, with full responsibility for managing the activities of the department staff. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This single class position is an "At-Will" classification which means the Finance Director serves at the will of the City Manager. and may be removed at any time without cause, notice, or right of appeal. Discharge of department heads shall be subject to concurrence by the City Council as required under section 2.04.02 of the City’s Municipal Code.

The Finance Director has responsibility for carrying out the fiscal policies set by the City Council and administered by the City Manager. The employee is responsible for accomplishing departmental goals and objectives and for furthering City goals and objectives within general policy guidelines.

Essential Functions
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Duties:
● Coordinates assigned activities with other City Departments, Divisions and with other employees within the Finance Department.
● Responds to requests for information and advises City departments, other governmental agencies, and the public of on City financial and accounting policies.
● Provides advice and counsel to management and other employees in accounting or revenue matters; works with City management team to further organizational goals and objectives.
● Participates in the development and implementation of special projects; identify identifyies revenue sources to support City expenditures and ensures that rates and charges for city services are current and appropriate. ● Assistts in the development and implementation of goals, policies, and priorities relating to accounting and revenue activities. ● Develops and directs the implementation of goals, objectives, policies, and procedures for the Finance Department and related activities; develop develops and administer administers accounting and budget control systems as necessary to comply with generally accepted accounting procedures, laws, ordinances, and other regulations.
● Develops, implements and review reviews modifications to accounting and control methods to improve existing accounting, budgeting, and reporting procedures, to ensure conformity to policy, and increase effectiveness. ● Establishes financial controls and prepares financial reports and analyses for accounting and operational management purposes including periodic budget status reports.
● Sets up and maintain maintains journals, ledgers, and supporting financial records; supervise supervises the maintenance of the General Ledger. ● Develops Utility Tax and Public Safety Tax analyses and protection. ● Develops revenue projections for City budget process and strategic planning information for all City funds; assist in budget implementation; participate participates in the forecast of additional funds needed for staffing, equipment, materials, and supplies.
● Plans, coordinates and manages the City's cash flow, investment, and reporting programs.

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● Prepares various State Reports, i.e., Controller's Report; prepare prepares records for audit and assist auditors.
● Oversee the preparation of the City’s Annual Comprehensive Financial Report (ACFR).
● Maintains professional banking and financial market relationships and contacts.
● Reviews and authorizes all journal entries recorded in the accounting system.
● Supervises and participates in the preparation of various financial, expenditure, and tax statements, records, and reports; reconcile reconciles finance records to treasury records; prepare prepares input for bank reconciliation and reconcile reconciles bank accounts; perform performs operational accounting of other City Departments.
● Directs the preparation and processing of accounts payable, accounts receivable, payroll, and fixed assets.
● Oversees treasury function, to ensureing prudent investment of idle cash and while maintaining adequate cash availability to meet current obligations and debt service in conformance with applicable State law and adopted Council policy; assist assists the City Treasurer with administrative details relating to City finances an and investments.
● Plans,, assigns, schedules, reviews and evaluates the work of professional, technical, and support staff; trains, supervises and evaluate evaluates Department staff personnel.
● Prepares staff reports and makes City council presentations as necessary; attends City Council and other Board and Commission meetings as required.
● Perform related duties as assigned.

Qualifications

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge, Skills and AbilitiesKNOWEDGE, SKILLS AND DEMANDS:

Knowledge of:
● Principles and practices of general and municipal government accounting and auditing.
● Principles, procedures, and methods used in the fields of public finance administration, particularly in the areas of cost accounting, budgeting, Formatted ...

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auditing, revenue management, business license and investing of public monies.
● Administrative principles and practices in supervision, training and evaluation.
● Appropriate laws regulating the financial administration of municipal government, public finance and fiscal operations.
● Modern office practices, procedures, methods and equipment. ● Automated system capabilities, including personal computers, and Microsoft Office software programs including, Excel, Microsoft Word, PowerPoint, Outlook, as well as financial data software. ● Sources of revenue to fund governmental services.
● Economic/business cycles and interest rate forecasting. • City organization and functions of the various departments; • Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. ●
Skills and Demands/Abilities
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●
● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
● Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.
● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
● Effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the public.
● Prepare clear and concise reports, correspondence, and other written materials; operate office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. ● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Formally deliver clear, organized, and persuasive presentations to groups.

PAGE 1076 of 1856
● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity.
● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgement and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability.
● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
● Develops, analyzes, interprets and modify modifies sound financial and accounting systems, procedures and records.
● Prepares, verifiesy, analyze and reconcile reconciles complex financial and accounting statements, documents, reports and analysis; make makes internal audits of a complex set of municipal accounting records. ● Designs and implements new and improved accounting and record keeping systems; designs, implemenst and evaluates programs which may affect more than one unit of the City organization.
● Plans, coordinates and manages the City cash flow, investment and reporting program.
● Plans, organizes, assigns, trains, evaluates and supervise supervises the work of a group of professional, technical and clerical accounting subordinates in a manner conducive to full performance and high morale. ● Negotiates effective solutions to complex problems; analyze analyzes situations accurately, using independent judgment and adopt effective courses of action.
● Establishes and maintain maintains effective working relationships with staff, other employees, officials and the general public; provide outstanding customer satisfaction (internally and externally).

Communicates clearly and concisely, both orally and in writing; represent represents the City effectively at meetings and with
others.ssknowsobservesevaluatessolvesremembersanalyzesiessinterprets,sss EDUCATION AND EXPERIENCEducation and Experience:

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Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
● A bachelor's degree from an accredited college or university with major coursework in accounting, finance or business administration or related field.
● A C.P.A. certificate or an advanced degree beyond the bachelor's degree is desirable, but not required.

Experience
● Six years of increasingly responsible experience in accounting, financial management budgeting, or auditing work, including four years in administrative and management responsibility.

Licenses/Certificates
● Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for meetings and trainings.
●

PHYSICAL DEMANDS AND WORK ENVIRONMENT hysical Demands and Work Environment
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or listen, in person, in meetings and by telephone; use hands and fingers to Formatted: Font: (Default) Arial, 12 pt
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handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust focus.

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

The employee is regularly required to use written and oral communication skills; analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

Work Eenvironment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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PAGE 1079 of 1856
to sit at a desk and in meetings for long periods of time; while performing the duties of this job indoors, the work environment is generally in a temperature controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

FLSA Status: Exempt
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022November 13, 2024
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FIRE CAPTAIN

G ENERAL PURPOSEDESCRIPTION
The Fire Captain is responsible to performs supervisory and technical work in fire suppression, emergency, rescue and fire personnel training activities; supervises the operation of the fire station equipment and personnel; assumes supervision of fire suppression forces within a geographic area.

D ISTINGUISHING CHARACTERISTICS
The Fire Captain is an non-exempt position that is under who receives immediate the direction of from the Fire Division Chief. Is Rresponsible ilities for include the direct and indirect supervision of fire department personnel. The probationary period for this position is twelve (12) months following appointment and incumbents shall be entirely tobacco free and will not use tobacco products at any time during employment.while on duty.

ESSENTIAL FUNCTIONS:

E SSENTIAL FUNCTIONS:

The duties, skills, and demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Supervise and coordinate the operation in a fire station. ; c • Coordinate the maintenance and repair of fire suppression equipment and facilities. • On a shift, supervise forces in the suppression of fires, in the control of incidents involving hazardous chemicals and materials; ascertain the need for and type of additional equipment necessary to counteract the emergency; make technical decisions as to the best methods of extinguishing fires after observing the fire and receiving oral reports from command officers.
• Execute work assignments of fire personnel in an assigned company; supervise and participate in salvage and overhaul operations; supervise and assist in rendering first aid at an emergency incident;
• eEnforce fire department rules and regulation; inspect personnel and maintain orderdiscipline.
• Respond to fire alarms as a company officer and as such be responsible for the supervision, performance and safety of assigned firefighting personnel on the scene of an emergency incident until relieved by a Fire Division chief officer. • Operate radio-telephone equipment; perform a wide variety of general staff work assigned;
• oObtain and otherwise preserve evidence at a fire scene.

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• Instruct and drill fire department personnel in firefighting methods, techniques and related subjects;
• sSupervise and participate in the inspection of buildings and installations for fire hazards and fire safety systems as required by State law and City ordinances. • Identify the fire training needs of assigned personnel, including such areas as the driving and operation of equipment and oversee the necessary training. • Prepare and maintain records and reports; maintain current knowledge of federal, state and local laws, ordinances and regulations that are directly related to the mission of the department.
• Maintain current knowledge of City and Fire Department Rules and Regulations, Operations Manual, Policies, Procedures and Standard Operating Procedures; maintain current knowledge of the geography of the city including all streets and roads.
• May be required to operate fire engines, rescue units, and other apparatus and equipment.
• May be subject to recall when off duty.

Maintains a courteous and considerate relationship with the general public, city officials, supervisors and fellow employees.

Perform related duties as assigned.

Supervise and coordinate the operation in a fire station; coordinate the maintenance and repair of fire suppression equipment and facilities.

On a shift, supervise forces in the suppression of fires, in the control of incidents involving hazardous chemicals and materials; ascertain the need for and type of additional equipment necessary to counteract the emergency; make technical decisions as to the best methods of extinguishing fires after observing the fire and receiving oral reports from command officers.

Execute work assignments of fire personnel in an assigned company; supervise and participate in salvage and overhaul operations; supervise and assist in rendering first aid at an emergency incident;
enforce fire department rules and regulation; inspect personnel and maintain discipline.

Respond to fire alarms as a company officer and as such be responsible for the supervision, performance and safety of assigned firefighting personnel on the scene of an emergency incident until relieved by a chief officer.

Operate radio-telephone equipment; perform a wide variety of general staff work assigned; obtain and otherwise preserve evidence at a fire scene.

Instruct and drill fire department personnel in firefighting methods, techniques and related subjects;
supervise and participate in the inspection of buildings and installations for fire hazards and fire safety systems as required by State law and City ordinances.

Identify the fire training needs of assigned personnel, including such areas as the driving and operation of equipment and oversee the necessary training.

Prepare and maintain records and reports; maintain current knowledge of federal, state and local laws, ordinances and regulations that are directly related to the mission of the department.

Maintain current knowledge of City and Fire Department Rules and Regulations, Operations Manual, Policies, Procedures and Standard Operating Procedures; maintain current knowledge of the geography of the city including all streets and roads. May be subject to recall when off duty.

Maintains a courteous and considerate relationship with the general public, city officials, supervisors and fellow employees.

Perform related duties as assigned.

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QUALIFICATIONS:

The following requirements are representative of the knowledge, skills, and/or abilities required.

Knowledge, Skills and Abilities:KNOWLEDGE, SKILLS AND DEMANDS Knowledge of: of
• Principles, practices and procedures of emergency medical care, fire prevention and suppression; principles of supervision and training; principles, practices and procedures of modern firefighting and protection of lives and property. • Use and maintenance of emergency medical and firefighting equipment and apparatus; pre-fire planning inspection methods; rules, regulations and operational procedures of the fire department.
• Local geography, including the location of water mains and hydrants and the major fire hazards of the City. • Proper work scheduling and the standards of productivity for a fire company, mutual aid and cooperative response areas, hazardous materials, public presentations skills, personnel, fire ground command practices .;
• EMT and CPR.
• Supervisory principles and methods of training, teamwork, goal setting, problem solving and laws governing employee relations.

Cal/OSHA regulations and safe work practices; workers’ compensation polices and regulations.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Principles, practices and procedures of emergency medical care, fire prevention and suppression; principles of supervision and training; principles, practices and procedures of modern firefighting and protection of lives and property.

Use and maintenance of emergency medical and firefighting equipment and apparatus; pre-fire planning inspection methods; rules, regulations and operational procedures of the fire department.

Local geography, including the location of water mains and hydrants and the major fire hazards of the City.

Proper work scheduling and the standards of productivity for a fire company, mutual aid and cooperative response areas, hazardous materials, public presentations skills, personnel, fire ground command practices; EMT and CPR.

Skills and /AbilitiesDemands: • Communicate clearly and concisely, orally and in writing; read and understand information relating to emergency medical care, firefighting methods and equipment, as well as other emergency services
• Conduct preliminary fact-finding inspections and investigations, including evidence gathering and presentation related to fire or EMS incidents. • Operate apparatus and equipment used in modern firefighting activities; perform prolonged and arduous work under adverse conditions with endurance, agility and perseverance.
• React quickly and calmly in emergency situations; work alone or as a member of a crew.

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Supervise, evaluate, train, and motivate assigned staff, as well as maintain discipline, morale and productivity.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Establish and maintain cooperative working relationships with those contacted in the course of work.
• Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.

Develop and maintain working relationships. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures.

Adapting behavior to change and adjusting behavior to fit new circumstances.

Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathysympathy towards the community and colleagues. • Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Communicate clearly and concisely, orally and in writing; read and understand information relating to emergency medical care, firefighting methods and equipment, as well as other emergency services
Conduct preliminary fact-finding inspections and investigations, including evidence gathering and presentation.

Operate apparatus and equipment used in modern firefighting activities; perform prolonged and arduous work under adverse conditions with endurance, agility and perseverance.

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React quickly and calmly in emergency situations; work alone or as a member of a crew.

Supervise, evaluate, train, and motivate assigned staff, as well as maintain discipline, morale and productivity.

Establish and maintain cooperative working relationships with those contacted in the course of work.

Education and Experience:EDUCATION AND EXPERIENCE

Q UALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties satisfactorily; must be at least 18 years of age; and must pass a comprehensive written exam and physical agility test, medical, psychological, polygraph, substance abuse test, and a thorough background investigation.

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education • Education equivalent to high school graduation; cCompletion of thirty (30) college units, twenty-seven (27) of which must be in fire science.

Education equivalent to high school graduation; completion of thirty (30) college units, twenty-seven (27) of which must be in fire science.

Experience
• Five years of increasingly responsible fire suppression and prevention experience with the City of San Marino Fire Department.

Five years of increasingly responsible fire suppression and prevention experience.

Licenses/Certificates
Possession of valid C.P.R. and E.M.T.-1 or E.M.T.-P certificates. • Possession of a Vvalid California EMT-Paramedic license. State Emergency Medical Technician (EMT) Certification .

Possession of certificate for California State Certified Firefighter 1 • Possession of certificate for California State certified Fire Officer • Possession of completed California Incident Command Certification System (CICCS) Engine Boss Task Book.
• Possession of a valid Class "B" Commercial or Class C California driver's license with a Firefighter Endorsement.
• Compliance with the City's COVID-19 vaccine mandate
Possession of valid C.P.R. and E.M.T.-1 or E.M.T.-P certificates. Possession of certificate for California State Certified Firefighter 1 Possession of certificate for California State certified Fire Officer
Possession of completed California Incident Command Certification System (CICCS) Engine Boss Task Book.

Possession of a valid Class "B" Commercial California driver's license with endorsements for air brakes and tanks.

Physical Demands and Work Environment:PHYSICAL DEMANDS AND WORK

ENVIRONMENT
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The physical demands and work environment described are representative of those that must be met by an Employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands
The physical demands described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and must be able to hear pager, radio communications, human voice, sirens. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.

Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., night time driving, smoke conditions. Must be able to read fine print and work at a computer work station, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus and must be able to accurately and quickly name colors and be free of other visual impairments that would restrict their ability to perform Firefighter duties.and be free from color blindness.

While performing the duties of this job indoors, the work environment is generally in a temperature controlled fire station office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.

While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and gases on emergencies that may result in injury, and/or death.

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300- 0780.

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REVISED: JUNE XX, 2022NOVEMBER 13, 2024
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FIRE CHIEF
Class Concept

GENERAL DESCRIPTION PURPOSE
The Fire Chief is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the operation of the Fire Department and direct its entire operation through a chain of command Under administrative direction, plans and directs the activities of the Fire Department in the protection of life and property; performs related work as required.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, the Fire Chief is responsible to plans and directs the activities of the Fire Department in the protection of life and property in San Marino; act as the Fire Marshall and manage the City’s disaster/emergency preparedness plan and provide highly responsible and complex administrative support to the City Manager. ; performs related work as required.

General direction is provided by the City Manager; responsibilities include the direct and indirect supervision of all Fire Department personnel, emergency services and disaster planning. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This position is "At-Will," which means the Fire Chief serves at the will of the City Manager
Essential Functions

Essential Job FunctionsDuties:

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• Plans, directs, and reviews activities of personnel performing fire inspection, prevention, suppression, and emergency and paramedic services; ensures department and personnel meet all state and county EMS mandates. • Directs the enforcement of federal, state, and local fire codes and regulations and revise as needed; confers with agents of other governmental jurisdictions, the Insurance Fire Service Office, local fire prevention bureaus, and the office of the State Fire Marshal. • Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques.
• Assess and monitor work loadworkload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes; plan, direct, and coordinate through managers, the Fire Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. • Initiates and/or advises on the development of ordinances and regulations; revises, develops, and enforces City fire, building, zoning, plumbing, mechanical, electrical, and other housing codes as it relates to the suppression of fire.
• Makes recommendations for the establishment and maintenance of an adequate fire defense and ; directs the preparation of reports for city officials; prepares department budget estimates; supervises the preparation and maintenance of records and reports; prepares long-range plans for the development of the department.
• Analyze operational and service demands and devise plans and procedures to meet them; direct the assignments of personnel and
equipment;equipment.
• Meet with City officials, civic groups, and community members regarding fire enforcementfire enforcement issues and community relations. • Develop and implement procedures, rules and regulations for all departmental personnel.
• Through managers, supervise, evaluate and discipline Fire Department personnel in accordance with City regulations and State and Federal law; and on a merit system, select, promote and dismiss personnel. • Evaluate tacticalEvaluate tactical and operational requirements of situations involving large, destructive fires and emergency preparedness situations.
• Meets with community groups and officials to explain and improve departmental programs; prepares specifications for fire apparatus; Through managers, directs firefighting and; supervise s subordinate officers in the development and operation of fire training and fire prevention programs;. • dDirects fire prevention and coordinates arson investigation activities with other City departments, insurance companies, state and federal agencies.; provide relief Fire Marshal support as needed.

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• Coordinates activities of the department with those of agencies responsible for water service on problems relative to fire protection; responds and takes charge of emergency calls when off duty..
• Makes assignments and supervises subordinate officers in the care and maintenance of stations and equipment; reviews reports on departmental activities; supervises tests of equipment and inspections of personnel, equipment, and quarters.
• Attends conferences and meetings on fire prevention and extinguishment problems; drives vehicles as needed.
• Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administers Council approved fee schedules, in addition to making recommended annual adjustments, approveadjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Develop and manage department budget that reflects City Council's financial goals, exercise fiscal responsibility in managing overtime and workers compensation; requisitions supplies; approves payroll; manages city-wide communications system (i.e. telephones, etc.). . • Provide staff assistance to the City Manager, attend and participate in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepare and present staff reports for and make presentations to City Council.
• Represent the Fire Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
• Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, andmembers, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. • Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
•
• Establishes and maintains recruiting and training programs for civiliancommunity defense, fire fighting and rescue in major disaster or national emergency conditions, and responds to emergency calls; manages the Community Emergency Response Team (CERT); and Medical Reserve Corps.
• Enforces discipline and training regulations; prepares agenda reports and presentations as required; attends City Council and other Board and Commission meetings as required.Monitor firefighting trends and Formatted: Font: (Default) Arial, 12 pt
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developments and implement change as needed; supervise the preparation of special studies and comprehensive reports.
• Attend City Council and other Board and Commission meetings and present reports as required.
• May be required to work shifts, weekends, holidays and/or special events or activities.
•
• Perform related duties as assigned.

Qualifications

QUALIFICATIONS

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge, Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Requirements listed below are representative of the knowledge, skills, and/or abilities required.

Knowledge of:
• Fire administration including organization, budgeting, staffing, financing, equipment, management, and maintenance, records, and reports; knowledge of modern fire prevention and inspection methods and techniques; knowledge of paramedic service operations.
• Knowledge of building, sanitation, and life safety codes; knowledge ofContemporary modern firefighting techniques and potential complications, problems including those involved in industrial, commercial, and residential structures, and in large fuel fires.
• Knowledge of the cCapabilities and limitations of a wide range of firefighting equipment; knowledge of fire alarm transmission, equipment maintenance and drill procedures.
• Knowledge of California Uniform Fire Code, NFPA Life Safety Code, Municipal Code, Uniform Building Codes, emergency management protocols, professional journals, water distribution maps, personnel policies; U.L. listed appliances and equipment, Cal/OSHA regulations, and Fire Department equipment manuals.
• Occupational hazards and standard safety precautions necessary in the work.
• Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.

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• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Best management practices.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; officepreparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. •
•
• Social, political and environmental issues influencing program administration.

Skills and Demands: /Abilities
• Skilled in the Interpret and apply application contemporary of modern fire prevention and suppression techniques and methods.; skilled in the evaluation of tactical and operational requirements of situations involving large, destructive fires; skilled in the enforcement and revision of building, sanitation and life safety codes; skilled in the techniques and protocol for disaster and emergency preparedness; skilled in the application of administrative and management methods and procedures of departmental activities.
• Ability to plan, institute, administer, schedule and review the activities of the Fire Department and to maintain discipline; ability to pPlay a key role on the City Manager's executive team; ability to eEvaluate the effectiveness and efficiency of a firefighting organization and to institute improvements; establish effective community defense and rescue training programs exercise sound, independent judgment within general policy guidelines; communicate effectively both verbally and in writing.

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• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told. • Establish and maintain effective and cooperative working relationships with other professionalsother professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and communityand community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, andmeaning and being attentive to non-verbal cues and body language.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.

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• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities. • Have sound collaborative decision-making, judgement and diplomacy skills;skills.
• Show empathysympathy towards the community and colleagues. • Have service mentality, respect for and sincere desire to help others with diverse background and experiences. • Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
• Ability to establish and maintain effective and cooperative working relationships with other City departments, those contacted in the course of the work, subordinates, other officials, and the public. • Ability to address an audience effectively; establish effective civilian defense and rescue training programs; perform duties requiring physical endurance and agility; sit, stand, stoop or bend for up to two hours; get from one location to another in the course of doing business; lift up to 50 pounds; work alone or as a member of a crew.
• Ability to operate a personal computer and mainframe based software programs, word processing, spreadsheets, database and computer calendar software; computer printer, mobile radio, motorized fire apparatus, fire equipment and appliances, read blueprints, operate fax machines, telephones, light vehicles, and calculators
Education and Experience:

Education
• Possession of a Bachelor's degree in Fire Science or Public Administration. • A Master's degree from an accredited college or university in Fire Science, Public Administration, or related field is highly desirable. •
Experience
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• Ten (10) years of increasingly responsible experience in a fire department, with five (5) years in a management capacity as a Fire Captain or higher levelhigher level rank in a Municipal, County, or State fire agency. Ten (10) years experience, of which four (4) years must have been at the level of Fire Captain or higher rank. Experience can be substituted for college units up to a maximum of 60 units.

Licenses/Certificates
• Possession of valid C.P.R. certificate.
• Possession of a valid California State Emergency Medical Technician (EMT) Certification.
• Possession of certificate for California State certified Fire Officer or equivalent.

Possession of completed California Incident Command Certification System (CICCS) Engine Boss Task Book.
• Possession of a valid California Class C driver's license with a satisfactory driving record.

Compliance with the City's COVID-19 vaccine mandate.
• Possession of a valid California Class "C" operator's license.

PHYSICAL DEMANDS AND WORK ENVIRONMENT Physical Demands and Work Environment
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, lift up to 25 pounds, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., night timenighttime Formatted: Font: (Default) Arial, 12 pt
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driving, smoke conditions. Must be able to read fine print and work at a computer work stationworkstation, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus and must be able to accurately and quickly name colors and be free of other visual impairments that would restrict their ability to perform Firefighter duties.

Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
The employee may occasionally work in outside weather conditions and will occasionally participate in field activities consistent with the duties of firefighter. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and emergencies that may result in injury, and/or death.

Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, shouting, and yelling.

The employee will be required to respond off-hours for emergencies and inspections.

This position is exempt under the FLSA.

Employee is regularly required to sit in an office environment and occasionally work outside which Includes being exposed to cold, heat, noise, vibration, mechanical or electrical hazards, atmospheric conditions that affect the respiratory system, smoke, flammable liquids, hazardous gases, explosions, chemicals, electrical hazards, faulty structures, and inclement weather; use of self-contained breathing apparatus may be required at times; occasionally exert up to 10 pounds of force; frequently or constantly lift, climb, balance, stoop, kneel, crouch, crawl, reach, grasp, feel, talk, hear carry, push, pull, or otherwise move objects and use repetitive motions. Walking and standing are required occasionally; minimum standard vision for use with those whose work deals largely with preparing and analyzing data and figures, accounting, transcription, and extensive reading.

This information is available in an alternative format by request to (626) 300- 0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a Formatted: Font: (Default) Arial, 12 pt
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diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

REVISED: JUNE XX, 2022
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FIRE ENGINEER

DESCRIPTION
A Fire Engineer is responsible to drives fire engines and other automotive equipment in response to fire and emergency calls; operates fire pumps and other apparatus; assists in the suppression of fires; is responsible for inspect ing and maintaining equipment; and participates in fire prevention inspections and does related work as directed.

D ISTINGUISHING CHARACTERISTICS
The Fire Engineer is a non-exempt position that is functions under the direction of the Fire Captain.. The probationary period for this position is twelve (12) months following appointment and incumbents shall be entirely tobacco free and will not use tobacco products at any time during employment.while on duty.

E SSENTIAL FUNCTIONS
The duties, skills, and demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Responds to fire and other emergency alarms by driving assigned Fire Department apparatus or other automotive equipment to required locations. • Assists in the suppression of fires and in the protection of life and property; operates resuscitators and administers first aid, CPR, and/or paramedic services. • Assumes primary responsibility for the inspection, servicing, and maintenance of assigned fire equipment and apparatus including apparatus testing, hose testing, and hydrant testing; for cleanliness of vehicles, apparatus, equipment, and station areas as assigned.
• Inspects commercial and residential structures as part of the fire department responsibility to ensure compliance with federal, state and local fire prevention laws and regulations.
• Performs any basic fire fighting duty including laddering, forcible entry, rescue, first aid, ventilation, exposure protection and salvage work as required. • Assists in supervision of all activities of a fire company including all necessary items to restore the vehicle or apparatus to a response-ready condition after emergency alarms.
• Participates in department training, trains or assists in training regular firefighters, probationary firefighters, and/or temporary firefighters, cadets, etc. • Performs fire prevention, business license inspection, investigation activities as required and issues notices of violation as required; performs and prepares fire demonstrations for public education specialized training.

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• Prepares and maintains records and reports; maintains current knowledge of Federal, State, and Local laws, ordinances and regulations that are directly related to the department.
• Maintains current knowledge of Fire Department Rules and Regulations, Operations Manual, Policies, Procedures and Standard Operating Procedures. • Maintains current knowledge of the geography of the city including all streets, roads and landmarks;
• Performs routine maintenance of department apparatus. • Conducts regular inspections of apparatus in compliance with department policy, practices and in compliance with the manufacturers recommendations • May be subject to recall when off duty.

Maintains a courteous and considerate relationship with the general public, city officials, supervisors, and fellow employees.

Responds to fire and other emergency alarms by driving assigned Fire Department apparatus or other automotive equipment to required locations.

Assists in the suppression of fires and in the protection of life and property; operates resuscitators and administers first aid, CPR, and/or paramedic services.

Assumes primary responsibility for the inspection, servicing, and maintenance of assigned fire equipment and apparatus including apparatus testing, hose testing, and hydrant testing; for cleanliness of vehicles, apparatus, equipment, and station areas as assigned.

Inspects commercial and residential structures as part of the fire department responsibility to ensure compliance with federal, state and local fire prevention laws and regulations.

Performs any basic fire fighting duty including laddering, forcible entry, rescue, first aid, ventilation, exposure protection and salvage work as required.

Assists in supervision of all activities of a fire company including all necessary items to restore the vehicle or apparatus to a response-ready condition after emergency alarms.

Participates in department training, trains or assists in training regular firefighters, probationary firefighters, and/or temporary firefighters, cadets, etc.

Performs fire prevention, business license inspection, investigation activities as required and issues notices of violation as required; performs and prepares fire demonstrations for public education specialized training.

Prepares and maintains records and reports; maintains current knowledge of Federal, State, and Local laws, ordinances and regulations that are directly related to the department.

Maintains current knowledge of Fire Department Rules and Regulations, Operations Manual, Policies, Procedures and Standard Operating Procedures.

Maintains current knowledge of the geography of the city including all streets, roads and landmarks;
May be subject to recall when off duty.

Maintains a courteous and considerate relationship with the general public, city officials, supervisors, and fellow employees.

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QUALIFICATIONS:

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties satisfactorily; must be at least 18 years of age; and must pass a comprehensive written exam, oral exam, and field (practical) exam. The following requirements are representative of the knowledge, skills and/or abilities required.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge, Skills and Abilities:

Knowledge of: of
• Elementary physics, chemistry, and mechanics; fire fighting techniques; fire department pumping apparatus; fire stream practices; water supplies and location of major storm drains.
• Principles of hydraulics applied to fire suppression, design, use, and maintenance of fire equipment and apparatus. • Departmental rules and regulations, operations manual, policies and standard operating procedures; federal, state, and local laws and regulations governing fire prevention and safety.
• Modern fire prevention and suppression methods; location of target hazards; the geography of the City and the location of water mains and fire hydrants. • First aid, CPR and the operation of inhalators and resuscitators. . • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Elementary physics, chemistry, and mechanics; fire fighting techniques; fire department pumping apparatus; fire stream practices; water supplies and location of major storm drains.

Principles of hydraulics applied to fire suppression; design, use, and maintenance of fire equipment and apparatus.

Departmental rules and regulations, operations manual, policies and standard operating procedures; federal, state, and local laws and regulations governing fire prevention and safety.

Modern fire prevention and suppression methods; location of target hazards; the geography of the City and the location of water mains and fire hydrants.

First aid, CPR and the operation of inhalators and resuscitators.

Skills/AbilitiesDemands
Operate fire engines, pumpers, and other large equipment safely, efficiently, and effectively under all conditions.
• Maintain effective working relationships with team members fellow employees and the public; deal effectively and courteously with the public. • Read and understand legal and technical materials relating to fire fighting, fire prevention, emergency medical treatment, and departmental regulations. • Apply elementary principles of chemistry and physics to fire fighting problems. • ; uUnderstand and follow written and oral directions under stress and pressure. • Work effectively under emergency conditions and use sound judgment under hazardous circumstances; react quickly and calmly in emergency situations; work Formatted: Justified, Bulleted + Level: 1 + Aligned at:

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PAGE 1100 of 1856
alone or as a member of a crew.
• Perform prolonged and arduous work under adverse conditions with endurance and perseverance. • Communicate clearly and concisely, orally and in writing. • Establish and maintain cooperative working relationships with those contacted in the course of work.
• Set priorities, organize work-flowworkflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.

Develop and maintain working relationships.

Adapting behavior to change and adjusting behavior to fit new circumstances.

Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathysympathy towards the community and colleagues. • Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.

Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. Operate fire engines, pumpers, and other large equipment safely, efficiently, and effectively under all conditions.

Maintain effective working relationships with fellow employees and the public; deal effectively and courteously with the public.

Read and understand legal and technical materials relating to fire fighting, fire prevention, emergency medical treatment, and departmental regulations.

Apply elementary principles of chemistry and physics to fire fighting problems; understand and follow written and oral directions under stress and pressure.

Work effectively under emergency conditions and use sound judgment under hazardous circumstances; react quickly and calmly in emergency situations; work alone or as a member of a crew.

Perform prolonged and arduous work under adverse conditions with endurance and perseverance.

Communicate clearly and concisely, orally and in writing.

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PAGE 1101 of 1856
Other
The probationary period for this position shall be a period of twelve (12) months following appointment. Candidate will be entirely tobacco free and will not use tobacco products at any time during employment.

Education and Experience:EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education • High School graduationdiploma or equivalent. Education equivalent to a high school diploma.;
cCompletion of college level course in Fire Hydraulics or its equivalent with a grade of "C" or better. ; State Fire Marshal certified Driver/Operator 1A and 1B.

Education equivalent to a high school diploma; completion of college level course in Fire Hydraulics or its equivalent with a grade of "C" or better; State Fire Marshal certified Driver/Operator 1A and 1B.

Experience
• Two (2) years of experience as a full-time firefighter/paramedic with the City of San Marino Fire Department.

Two (2) years of experience as a full-time firefighter/paramedic with the City of San Marino Fire Department.

Licenses/Certificates • State Fire Marshal certified Driver/Operator 1A and 1B. • Possession of a valid Class "B" Commercial or Class C California driver's license with a Firefighter Endorsement.
• Possession of a Valid California EMT-Paramedic license. State Emergency Medical Technician (EMT) Certification and/or National Registry of Emergency Medical Technicians (NREMT) Certification required.

Compliance with the City's COVID-19 vaccine mandate.

Must possess and maintain a valid Class B Commercial California Driver's License as a condition of continued employment.

Paramedic Certification as condition of continued employment.

Other
The probationary period for this position shall be a period of twelve (12) months following appointment. Candidate will be entirely tobacco free and will not use tobacco products at any time during employment.

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PAGE 1102 of 1856
Physical Demands and Work Environment:PHYSICAL DEMANDS AND WORK

ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an Employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
The physical demands described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and must be able to hear pager, radio communications, human voice, and sirens. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.

Must be able to read fine print and work at a computer work stationworkstation, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus. Regarding color vision, candidates must be able to accurately and quickly name colors and be free of other visual impairments that would restrict their ability to perform Firefighter dutiesClose vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus, and be free from color blindness.

While performing the duties of this job indoors, the work environment is generally in a temperature controlled fire station. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled fire station. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.

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PAGE 1103 of 1856
While performing the duties of this job indoors, the work environment is generally in a temperature controlled office.

While working outdoors, the employee may be exposed to noise, vibration, extreme heat, and/or humidity, dust, flammable liquids, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and gases on emergencies that may result in injury, and/or death. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio
traffic, road traffic, fire engine pumps, shouting, and yelling.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022NOVEMBER 13, 2024
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PAGE 1104 of 1856
FIREFIGHTER – PARAMEDIC

G ENERAL PURPOSEDESCRIPTION
A Firefighter/Paramedic is responsible to responds to fire alarms and emergency calls; protects life and property endangered by fire and other hazards; provides medical assistance as required; assists in daily fire prevention inspections and training activities; and assists in maintenance of station and equipment; does related work as required.

D ISTINGUISHING CHARACTERISTICS
The Firefighter/Paramedic is a non-exempt position that is functions under the direction of the Fire Captain. To perform this job successfully, an individual must be able to perform the essential duties; be at least 18 years of age; and must pass a comprehensive written exam and physical agility test, medical, psychological, polygraph, substance abuse test, and a thorough background investigation. The probationary period for this position is twelveeighteen (182) months following appointment and incumbents shall be entirely tobacco free while on duty. and will not use tobacco products at any time during employment.

ESSENTIAL FUNCTIONS:

E SSENTIAL FUNCTIONS
The duties, skills, and demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Responds to alarms, lays hose, ventilates buildings and directs streams of water; and fights fire under department procedures as directed. • Provides emergency medical treatment; rescues endangered persons; administers first aid; transports patients to medical care facilities; and prepares necessary medical reports.
• Operates fire trucksengines, rescue units, resuscitators, and other apparatus and equipment. Assists in simple maintenance upkeep and repairs of fire department apparatus; cleans up and does salvage work after fires; and maintains fire station and grounds.
• Assists in the inspection of commercial and residential structures to ensure compliance with federal, state, and local fire prevention laws and regulations.

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PAGE 1105 of 1856
• Attends drills and classes, and study ies technical publications, local conditions, locations, and regulations.

Maintain enance of fire department apparatus and equipment in compliance with department policy, practices, and the manufacturers specifications.Perform other related duties as assigned.
•

KNOWLEDGE, SKILLS AND DEMANDS
The following requirements are representative of the knowledge, skills and/or abilities required.

Knowledge of: • Elementary pPhysics, chemistry, and mechanics. • Emergency medical care. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills/Demands
• Read and understand technical materials relating to fire fighting, fire prevention, emergency medical treatment, and departmental regulations. • Apply elementary principles of chemistry and physics to fire fighting problems. • Understand and follow written and oral directions under stress and pressure. • Work effectively under emergency conditions and to use sound judgment under hazardous circumstances.

Maintain cooperative working relations.

Deal effectively and courteously with the public.

Write basic reports.

Work alone or as a member of a crew.
• Communicate clearly and concisely, orally and in writing. • Establish and maintain cooperative working relationships with those contacted in the course of work.
• Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters.; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.

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PAGE 1106 of 1856
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.

Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires.Adapting behavior to change and adjusting behavior to fit new circumstances.
• Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy sympathy towards the community and colleagues. • Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education • High school diploma or equivalent.

Experience
• No prior experience required.

Licenses/Certificates
• Valid California EMT-Paramedic license or proof of currently attending an accredited paramedic school
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PAGE 1107 of 1856
• Certificate of completion issued by a fire academy approved by the California State Fire Marshal or Firefighter I certificate issued by the California State Fire Marshal. • Proof of passing CWH, FCTC or other City approved written Eexam. • Proof of passing the Candidate Physical Agility Test (CPAT) or Biddle Exam. • .
• Possession of a valid Class "B" Commercial or Class C California driver's license is required. withMust be able to obtain a Class C driver’s license Firefighter Endorsement within 18 months of appointment.

The physical demands and work environment described are representative of those that must be met by an Employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Ddemands
The physical demands described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., night time driving, smoke conditions. Must be able to read fine print and work at a computer work station, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus.

Regarding color vision, candidates must be able to accurately and quickly name colors and be free of other visual impairments that would restrict their ability to perform Firefighter duties.

While performing the duties of this job indoors, the work environment is generally in a temperature controlled fire stationoffice. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
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PAGE 1108 of 1856
While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and gases on emergencies that may result in injury, and/or death.

Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled fire station. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022NOVEMBER 13, 2024
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PAGE 1109 of 1856
QUALIFICATIONS:

Knowledge, Skills and Abilities:

The following requirements are representative of the knowledge, skills and/or abilities required.

Knowledge of
Elementary Physics, chemistry, and mechanics. Emergency medical care.

Skills/Abilities
Read and understand technical materials relating to fire fighting, fire prevention, emergency medical treatment, and departmental regulations.

Apply elementary principles of chemistry and physics to fire fighting problems.

Understand and follow written and oral directions under stress and pressure. Work effectively under emergency conditions and to use sound judgment under hazardous circumstances.

Maintain cooperative working relations.

Deal effectively and courteously with the public. Write basic reports.

Work alone or as a member of a crew.

Communicate clearly and concisely, orally and in writing.

Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
High school diploma or equivalent
Experience
No prior experience required.

Licenses/Certificates
Valid California EMT-P license or proof of currently attending an accredited paramedic school.

Certificate of completion issued by a fire academy approved by the California State Fire Marshal or Firefighter I certificate issued by the California State Fire Marshal.

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PAGE 1110 of 1856
Proof of passing CWH written Exam.

Proof of passing the Candidate Physical Agility Test (CPAT) or Biddle Exam. Possession of a valid California driver's license.

Other
After appointment, conditions of continued employment include initial and/or continued accreditation to practice as an EMT-P in Los Angeles county, ability to obtain and maintain a California Class "A" or "B" commercial driver's license within 18 months of employment and to be entirely tobacco free and not use tobacco products at any time during employment.

Physical Demands and Work Environment:

Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., night time driving, smoke conditions. Must be able to read fine print and work at a computer work station, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus, and be free from color blindness.

While performing the duties of this job indoors, the work environment is generally in a temperature controlled office.

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PAGE 1112 of 1856
Physical demands
The physical demands described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., night time driving, smoke conditions. Must be able to read fine print and work at a computer work station, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus, and be free from color blindness.

While performing the duties of this job indoors, the work environment is generally in a temperature controlled office.

Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.

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PAGE 1113 of 1856

HUMAN RESOURCES DIRECTOR

GENERAL DESCRIPTION
The Human Resources Director is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the Human Resources Department and direct its operation through managers.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, the Human Resources Director is responsible to plan, coordinate, and administer a full-service human resources and risk management program including employer-employee relations, serves as the City’s labor negotiator, workers’ compensation and liability, safety and insurance programs, recruitment, selection, classification, benefits administration, training; supervise department staff and carry out the human resources and personnel policies set by the City Council and administered by the City Manager.

This is an "At-Will" classification which means the Human Resources Director serves at the will of the City Manager. and may be removed at any time without cause, notice, or right of appeal.

Duties:
● Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques. ● Coordinate assigned activities with other City Departments, Divisions, and other employees within the Human Resources Department.
● Administer the City's workers’ compensation and liability programs, including but not limited to the acceptance or rejection and processing of all claims. ● Manage the City-wide insurance and safety programs.

PAGE 1114 of 1856
● Administer the City's classification and compensation programs. ● Review reclassifications and salary adjustments.
● Direct the recruitment program.
● Respond to requests for information and adviseadvice City departments, other governmental agencies, and the public on personnel, labor and safety policies. ● Provide advice and counsel to management and other employees in personnel, safety, labor or risk management matters; work with City management team to further organizational goals and objectives.
● Participate in the development and implementation of special projects. ● Develop and direct city-wide Human Resources policies and procedures; develop and administer personnel and safety systems as necessary to comply with local, state, federal, labor laws and MOU agreements.
● Develop, negotiate, implement and review labor agreements with the various employee associations.
● Collaborate across departments to develop, manage, and implement personnel programs and initiatives that align with the City Manager’s vision for a contemporary workforce ready to serve the City’s needs and interests. ● Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
● Provide counsel to department heads and supervisors regarding the disciplinary and grievance process.
● Conducts or directs the conduct of administrative personnel studies of City departments as requested by the City Manager and prepares reports and recommendations.
● Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administer Council approved fee schedules, in addition to making recommended annual adjustments, approveadjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary. ● Oversee the administration of employee benefit programs. ● Administer leaves of absence, disability accommodation and benefits, in accordance with applicable state and federal laws, City policy and labor agreements. ● Direct the City's Employee Relations Program.
● Serves as the labor negotiator for the City; meets and confers with department heads, supervisors, and employee representatives.
● Provide staff assistance to the City Manager, attend and participate in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepare and present staff reports for and make presentations to City Council. ● Represent the Human Resources Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
● Attend community meetings and participate in professional group meetings; stay informed of new trends and innovations in the field of community serviceshuman resources.

PAGE 1115 of 1856
● Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, andmembers, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues.
● Oversees all combinations and marketing efforts to support operations and programming: quarterly activity guide, social media channels, website content, and a variety of print and digital promotional materials.
● Administer City-wide training and development programs. ● Administer the City's Employee Assistance Plan.
● Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
● Prepare staff reports and make City council presentations as necessary; attend City Council and other Board and Commission meetings as required.

KNOWEDGE, SKILLS AND DEMANDS
Knowledge of:
● Principles and practices of general and municipal government personnel and risk management administration.
● Principles and practices of human resource services program development and administration; methods and techniques of directing human resources servicesresource service activities and programs.
● Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of community services in the San Marino community.
● Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Human Resources DepartmentResources Department.
● Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
● Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
● Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
● Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.

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● Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. ● Social, political and environmental issues influencing program administration. ● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; officepreparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software.
● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures. ● Effectively plan, organize, direct and coordinate the work of staffof staff; lead, coach, instruct and motivate employees; foster a teamwork environment. ● Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionalsother professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
● Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.

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● Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. ● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning, andmeaning and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgment and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ●

Education:
● A Bachelor’s degree from an accredited college or university in public administration, human resources, or related field. A Master’s degree or IMPA-SCP certification is highly desired.

Experience:
● Seven years of increasingly responsible generalist human resources experience in a municipal government setting (including at least two years of managerial experience).

Licenses/Certificates
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● Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for meetings and trainings. ● Compliance with the City's COVID-19 vaccine mandate

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
FLSA Status: Exempt
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022NOVEMBER 13, 2024
PAGE 1119 of 1856

LIBRARY CLERK II
(PART-TIME)
Class Concept

GENERAL PURPOSEDESCRIPTION
The part-time Library Clerk may perform a variety of responsible library clerical work; respond to questions and inquiries from library patrons; and perform a variety of tasks relative to assigned areas.

DISTINGUISHING CHARACTERISTICS
Under supervision of the City Librarian or Circulation Supervisor/Librarian II, the Library Clerk performs routine library circulation desk duties including, but not limited to: using electronic circulation system to check materials in and out to patrons of all ages; issuing library cards; entering patron information correctly into the database; collecting fines and fees; processing overdues, bills and inter-library loans; answering phones and directing calls; sorting mail; mending worn or damaged materials; and assisting patrons with copy machine, printer and other library equipment. The Library Clerk II may also be responsible forassist with processing materials and entering cataloging information into the integrated library system database.

This position is "At-Will," which means the Library Clerk serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.

Essential Functions

Duties:

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● Performs a variety of routine circulation and customer service duties; such as registering customers and issueing library cards, checking out library materials, books, magazines, audiovisual materials and other items; receive eing returned materials and computeing aand collecting fines. ● Assists in maintaining items on the shelves;, including but not limited to removeing and/or changeing item records in cataloging system. ● Answers questions in regard to registrations, reserves and overdue books; maintains records for periodicals;, including checking in items, entering records in computer system and removeing items when instructed. ● Assists in processing interlibrary loans;, including receiveing, returning and maintaining proper records; assists in mending materials. ● Answer phones, direct calls and sort mail.

Mend worn or damaged materials; and assist patrons with copy machine, printer and other library equipment.
●
● Receives training through the United States Department of State and performs duties to act as Passport Acceptance Agent.
● Assists with functions of other departments as needed, including but not limited to with fundraising events, recreation programs, and other city programs/events.
● Performs related duties as required.
●
Qualifications

QUALIFICATIONS
Knowledge, Skills and Abilities:KNOWLEDGE, SKILLS, AND DEMANDS

Knowledge of:
● Correct English usage, spelling, grammar, punctuation and basic mathematics.
● ; fFamiliarity with modern office procedures and office and library equipment. including computers and Microsoft Office products. ● Principles and practices of Basic Library Information Science and terminology.
● Basic knowledge of operational characteristics, services, and activities of library programs; principles and practices of library organization, system development, and service delivery.
● Library terminology and standard library practices and techniques, including the use of the Dewey Decimal System.
● The library's integrated library system;
●
● Clerical techniques, office methods and office machines.

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Skills and Demands/Abilities
● Ability to uUnderstand and carry out oral and written instructions and; work with minimal supervision; and to compile and maintain records. ● Communicate effectively both verbally and in writing. ● Learn library terminology and standard library practices and techniques, including the use of the Dewey Decimal System; the library's integrated library system; and effective use of Microsoft Office products; keyboard at 40-45 words per minute.
● Learn the services and materials offered by the Library; promote resources and answer basic inquiries.
● Establish and maintain accurate records; work accurately with numbers and the alphabet.
● Ability to establish and maintain an effective working relationship with the public, staff, and volunteers and; assist the public tactfully and courteously. ● Must be dDetail oriented and flexible in accepting changing assignments as needed.
● Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
● Use time effectively and efficiently to maximize work assignments. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Develop and maintain working relationships.
● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Maintain emotional stability and self-control under pressure, challenge, or adversity.
● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability.
● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
●
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● Ability to work flexible hours including evenings and weekends.

Education
● High school graduate (or substitution of G.E.D. or California Proficiency Certificate). .

Experience
● One (1) year clericalcustomer service experience working in a library or two (2) years experience providing administrative support in an office environment. clerical experience.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Physical Demands and Work Environment
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Ddemands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Employee is regularly required to sit or stand for prolonged periods of time; talk or listen in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment and material; bend and squat to perform material searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; While performing duties, the employee is regularly required to lift up to 15 pounds and carry library materials and equipment; walk up and down stairs; and assist with program set-up/take-down as necessary.

Work Eenvironment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

While performing the duties of this job indoors, the work environment is generally in a temperature controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022November 13. 2024
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LIBRARY MANAGER
Class Concept

GENERAL DESCRIPTION PURPOSE
The Library Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Under administrative direction, The incumbent is responsible to directs, manages, supervises, and coordinates the activities and operations of the Crowell Public Library within the Community Services Department including public and support services; coordinates assigned activities with other divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the Director of Community Services.

DISTINGUISHING CHARACTERISTICS
The City Library Manager ian functions under the administrative direction of the Community Services Director; and is responsible to assigns and supervises employees and volunteers engaged in library activities.

This position has management responsibility and collaborates with the Community Services Director to manage, direct, and administer library serviceslibrary services to include the direct and indirect supervision of professionalof professional, technical, and support personnel, including volunteers.

Essential Functions

Duties:
• Assumes management responsibility for assigned services and activities of the Crowell Public Library, including public and support services; manages and participates in the development and implementation of goals, Formatted: Font: (Default) Arial, 12 pt, Bold
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Commented [CJ1]: Once budget is approved, title will
change to Library Manager. Please verify timing with MM. thanks.

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PAGE 1125 of 1856
objectives, policies, and priorities for assigned programs, and recommends and administers policies and procedures.
• Researches and analyzes the library and information needs of residents, now and in the future; develops and directs convenient, accessible, and cost-effective library services, programs, resources, and library facilities to meet the changing needs of the community.
• Analyze, assess, and address community needs related to the Library and recommend plans for modifying or extending library services, programs, and activities to meet community needs and; lead the Library in adapting to new and emerging technologies.
•
• Research, analyze, and make recommendations for capital projects and facility operating needs that will meet residents’ expectations today, as well as anticipated future needs.
• Works with staff, the public, and the Library Board of Trustees to promote the mission, values, and vision of the Library and to meet quality of life standards., monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within department policy, appropriate service and staffing levels.
• Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work product, methods, and procedures; meets with staff to identify and resolve problems.
• Through managers, Sselects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; and implements discipline and termination procedures.
• Supports the development and administration of the Crowell Public Library's annual budget; participates in the forecasting of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; and implements adjustments.
• Oversees and participates in the full range of public relations and communication activities; determines need for informational and promotional materials and how best to disseminate information to target audiences; approves design and content of materials; communicates library services and materials with users, library staff, Library Board of Trustees, support groups, community groups and organizations, City staff, and community membersCity residents.
• Identifyies and develops collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; sets and maintains customer service standards, solicits and responds to customer concerns, responds to and resolves difficult and sensitive citizen inquiries and complaints; followsup with Library staff to ensure prompt resolution. • Oversees collection development, to include the which entails the assessment, evaluation and selection of print and digital books and media Formatted: Font: (Default) Arial, 12 pt
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PAGE 1126 of 1856
resources, as well as technology to assure their quality, accuracy, pertinence, and cost-effectiveness.
• Provides evaluation and recommendations related to technology infrastructure that supports daily operations, such as: integrated library systems, applications, devices, and kiosks.
•
• Provides responsible staff assistance to the Director of Community Services; supports the reference desk as needed; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to Library programs, policies, and procedures as appropriate; prepares and presents staff reports and other necessary correspondence to the City Manager, City Council, and others as required. • Serves as the liaison for the Crowell Public Library to other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues.
• Represent the Community Services Director in City and professional meetings, andmeetings and work closely with resident boards and commissions and public and private officials to provide technical assistance, directly or through team members; serve as staff liaison to San Marino Recreation Commission.
• Reports to, serves as staff to, advises, and/or assists with thewith the operation of a variety of boards, commissions, and committees including the Library Board of Trustees, the Friends of the Library groups, and the Library Foundation.
• Attends and participates in professional group meetings; represents the library in professional organizations and regional networks; participates in activities that promote libraries and librarianship. Stays abreast of new trends and innovations in the field of library science; monitors developments related to library operations and technology; evaluates the impact of new developments and recommends improvements to existing programs and procedures.
• Participate in the planning, development, and oversight of library facilities; establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
• Assist with contract development and administration to include professional service agreements, agreements for the purchase of goods and memoranda of understanding.
• Create, train, and implement the Library Division’s safety, risk management and emergency plan.
• Attend City Council and other Board and Commission meetings. •
• Performs related duties as assigned.

Qualifications
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Knowledge, Skills and Abilities:KNOWLEDGE, SKILLS AND DEMANDS Knowledge of:
• Operational characteristics, services, and activities of modern library programs; principles and practices of library organization, system development, and service delivery.
• Advanced principles and practices of library science including collection development principles and strategies; cataloging and classifications systems.
• Principles and practices of municipal budget development and administration; funding sources impacting program and service development;preparation and administration; City organization and functions of the various departments.; principles of supervision, training, and performance evaluation;
• pertinent federal, state, and local laws, codes, and regulations. • Customer service, public relations, and outreach methods and techniques. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; officepreparation; office methods, procedures and equipment and basic mathematics.
• Practices of government relations/public education including the use of social media; principles of effective public relations. • Principles of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Social, political and environmental issues influencing program administration.
• Principles and practices of contract administration and evaluation; risk management requirements.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.
•
Skills and Demands:/Abilities
• Plan, organize, and manage the operations of the Crowell Public Library; recommend, institute, and administer sound departmental policy; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

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• Analyze, assess, and address community needs related to the Library and recommend plans for modifying or extending library services, programs, and activities to meet community needs and; lead the Library in adapting to new and emerging technologies.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
• Establish and maintain effective and cooperative working relationships with other libraries, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks..
• Communicate clearly and concisely, orally and in writing; respond to the public's and staff's requests for assistance both on the phone and in person; o
• perate modern office equipment including computer hardware and software related to office and library management.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public.
• Prepare clear and concise reports, correspondence, and other written materials; operate a computer and other typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation; use written and oral communication skills.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. •
• Exercise independent judgment within established policy guidelinesDraw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups.

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• Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities. • Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
•
Education and Experience:EDCUATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• A Master's degree in Library Science from an American Library Association accredited college or university.

Experience
• Three years of increasingly responsible professional librarian experience in a public library including three years of administrative and supervisory responsibility.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record, or the ability to get from point to point for training and meetings.

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Physical Demands and Work EnvironmentPHYSICAL DEMANDS AND WORK

ENVIRONMENT
The demandsThe demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Ddemands:
• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Lift up to 15 pounds, intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember personnel rules, legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Work Eenvironment
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Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
• Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature controlled office. Noise levels in the work environment are usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.FLSA Exempt
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022November 13, 2024
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LIBRARY MONITOR
(PART-TIME)
Class Concept

GENERAL PURPOSE DESCRIPTION
The part-time Library Monitor monitors patrols the library interior and exterior to insure that library patrons are using the library suitably. appropriately.

DISTINGUISHING CHARACTERISTICS
Under supervision of the professional and full-time staff at the library this class position performs monitors the library to insure patrons routine patrol to ensure patrons are following safe guidelines and etiquette behaving appropriately and safely both inside and outside of the library. A Library Monitor also provides customer service to library patrons and may supervise youth in after school programs. and ensures that patrons are reading, using computers, completing homework, conducting research, locating books and media to check out, or sitting quietly.

This position is "At-Will," which means the Library Monitor serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.

Essential Functions

Duties:
• Monitor the interior and exterior perimeters of the Library by walking around and observing the activities of patrons activities..
• Answers routine directional and informational questions of patrons, referring them to the appropriate personnel for assistance.
• Communicate library rules to patrons of all ages, as required.

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• ; immediately rReport any misuse of library property, facilities, ; or inappropriate activities to the supervisor.
•
• Perform related duties as assigned.

Qualifications

QUALIFICATIONS
Knowledge, Skills and Abilities:

SKILLS, KNOWLEDGE AND DEMANDS

Knowledge of:
• Effective, non-punitive, non-discipline techniques.
• Effective supervision of children and young adults.
• De-escalation techniques, such as verbal and proximal strategies to use to intercede when someone is situationally, emotionally, or cognitively compromised.
• Correct English usage, spelling, grammar, punctuation and basic mathematics.
• Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
•
•
• Skills/Abilities
• Observant.
• Evaluate and assess any given situation properly,
• Ability to eEstablish and maintain an effective working relationship with the public, staff, and volunteers; assist the public tactfully and courteously. • Exercise good judgment; Llearn, understand and communicate Library rules to library patrons. of all ages.
• Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability.

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• Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
•
• Work with minimal supervision.
• Walk around approximately 30,000 square feet of library property, multiple times in a three hour shift.
• Ability to understand and carry out oral and written instructions.

EDUCATION AND EXPERIENCE

Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Experience
• No prior experience is necessary.

Education
• Graduation from High School (or substitution of G.E.D. or California Proficiency Certification).,. Must be at least 21 years of age.

Experience
• No prior experience is necessary.
•
Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record, or the ability to get from point to point for training and meetings.. • Possession of a valid California Class C driver's license.

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Physical Ddemands
Employee is regularly required to stand and walk for prolonged periods of time; talk or listen, walk to observe Library patron activities; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment and communicate through written means; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means. ; While performing duties, the employee is rRegularly required to walk up and down stairs; .Interact with employees and the public in possible challenging situations.

Employee is regularly required to stand and walk for prolonged periods of time; talk or listen, walk to observe Library patron activities; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; While performing duties, the employee is regularly required to walk up and down stairs.

Employee generally works 50% indoors and 50% outdoors.

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in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

The work environment indoors is usually in a temperature-controlled environment. While performing the duties of this job outdoors, the employee occasionally works in varying weather conditions, Noise levels in the outside work environment is usually moderate but the employee may occasionally be exposed to noises such as traffic from automobiles, trucks, buses, and motorcycles; sirens from police and/or fire vehicles.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022November 13, 2024
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LIBRARY PAGE
(PART-TIME)
Class
Concept

GENERAL DESCRIPTION PURPOSE
The part-time Library Page performs routine , repetitive, manual work in connection with the use and maintenance of library resources. A Library Page may Depending upon the unit assigned, shelves, sorts, shifts, and files library materials following established procedures.

DISTINGUISHING CHARACTERISTICS
This is an entry level, as-needed position, requiring no previous training or experience. After training, a Library Page is assigned routine tasks and duties, and works under direct supervision.

This position is "At-Will," which means the Library Page serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.

Essential Functions

Duties:
• Shelves, sorts, shifts, and files library materials following established procedures; retrieves magazines and other library materials in storage and returns those materials to their proper storage locations. • Checks in returned materials, observing their condition and bringing damaged materials to the attention of higher level library personnel for disposition; removes accumulated "Date Due" stickers and security check cards; organizes returned materials and delivers them to proper sorting shelves.

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• Maintains shelved materials in proper order; performs simple mending, processing, and jacketing of library materials; delivers library materials to appropriate locations.
• Clears tables, straightens seating areas; picks up litter and discarded materials throughout the library; ensures buildings are properly closed and locked.
• Uses typewriter or personal computer to Performoffice equipment to perform administrative support activities simple clerical tasks; duplicates and collates materials; assists in the preparation and installation of displays; answers telephones.
• Performs related duties as required.

Qualifications

QUALIFICATIONS

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge, Skills and Abilities:

Knowledge of
• Correct English usage, spelling, grammar, punctuation and basic mathematics.
• Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
• Basic knowledge of operational characteristics, services, and activities of library programs; principles and practices of library organization, system development, and service delivery.
• Library terminology and standard library practices and techniques, including the use of the Dewey Decimal System.
• Correct English usage, spelling, grammar, punctuation and basic mathematics; familiarity with modern office procedures and equipment including computers and Microsoft Office products.
• Clerical techniques, office methods and office machines.

Skills and Demands/Abilities
• Understand and carry out written and oral instructions, recognize and report significant problems. to the appropriate supervisor(s). • Perform a variety of work with frequent change; do repetitive work; perform duties accurately and neatly; learn and apply principles of filing systems; and type accurately at a speed of 25 wpm.
• Maintain organization of work and records; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.

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• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
•
• Establish and maintain good working relationships with others. • Ability to work flexible hours including evenings and weekends.

EXPERIENCE AND EDUCATION
Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• Must be 16 years of age at the time of application and have completed the tenth (10th) grade.

Experience
• No experience required.

Physical Demands and Work Environment
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Employee is regularly required to sit or stand for prolonged periods of time; talk or listen in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Intermittently, twist to reach equipment and material; bend and squat to perform material searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; While performing duties, the employee is regularly required to lift up to 2540 pounds and carry library materials and equipment; walk up and down stairs; and assist with program set-up/take-down as necessary.

Work Eenvironment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

REVISED: JUNE XX, 2022
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PARKS AND PUBLIC WORKS DIRECTOR/CITY ENGINEER

GENERAL PURPOSE DESCRIPTION
The Parks and Public Works Director/City Engineer is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the operation of the Parks and Public Works Department and direct its operation through managers. As the Parks and Public Works Director, the position plans, organizes, directs and oversees the maintenance of City parks, landscaped areas including all City owned facilities; directs and supervises crews engaged in the repair and maintenance of street, sidewalk, sewer, public buildings and city vehicles, and other public works facilities; supervises capital construction projects; assists in the formulation of plans for repair and construction of landscaped areas. As the City Engineer, the position is responsible for all of the City's engineering services and serves as primary contact for outside engineering firms that may be hired by the City, including general civil engineering, traffic engineering, and environmental engineering. Advises administrative officials and department heads on engineering matters. Provides engineering support and plan check to the Building and Planning Department. Performs related duties as required.

DISTINGUISHING CHARACTERISTICS
Under the administrative direction of the City Manager, Tthe Parks and Public Works Director/ City Engineer As the Parks and Public Works Director, the positionis responsible to plans, organizes, directs and oversees the maintenance of City parks, landscaped areas, including all City owned facilities; directs and supervises crews engaged in the repair and maintenance of streets, sidewalks, sewers, public buildings and city equipment and vehicles., and other public works facilities and ; supervises capital construction projects; assists in the formulation of plans for repair and construction of landscaped areas. As the City Engineer, the position is responsible for all of the City's engineering services and is responsible to serves as primary contact for outside engineering firms that may be hired by the City, including general civil engineering, traffic engineering, and environmental engineering. He/she/they may provide highly responsible and complex administrative support to the City Manager. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This position is "At-Will," which means the Parks and Public Works Director/City Engineer Director serves at the will of the City Manager. Discharge of department heads shall be subject to concurrence by the City Council as required under section 2.04.02 of the City’s Municipal Code.

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functions under the administrative direction of the City Manager. This is an executive management position, with full responsibility for managing the activities of the department through subordinate management and supervisory staff. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations. The Public Works Director/ City Engineer supervises the employees and activities of the department's landscaping, grounds, maintenance, streets division, and fleet and facilities division. The Public Works Director/City Engineer also organizes, directs, and coordinates various engineering functions of the City.

This single class position is an "At-Will" classification, which means the Parks and Public Works Director/ City Engineer serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal. The Parks and Public Works Director has management responsibility for overall policy development, program planning, fiscal management, administration, and operation of the department. The Parks and Public Works Director/ City Engineer is responsible for accomplishing departmental goals and objectives and for furthering City goals and objectives within general policy guidelines. In addition, the Parks and Public Works Director/City Engineer plans, organizes, and coordinates for the City's infrastructure and capital improvement needs.

Essential Functions

Duties:
• Assume full management responsibility for all Parks and Public Works Department functions, programs, and operations, including maintenance of parks, landscaped areas, streets, facilities, fleet and sewers. • Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques.

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• Plan, organize, direct and coordinate the various engineering functions of the City, including professional engineering work as related to the design, construction, and maintenance of public works.
• Evaluate and forecast the City's public work needs; develop and design capital improvement projects; oversee the inspection and administration of the capital improvement program.
• Manage and administer engineering consulting services and construction contracts, including reviewing the work to ensure compliance with contract and specifications, estimates; recommend modifications, and process payment requests. Assign the design of projects to consulting engineers, if needed.
• Provide plan check and other engineering support as needed to the Community Services Building and Planning Department and Public Safety Traffic Advisory Commission.
• Assume full management responsibility for maintenance services and activities including maintenance of parks, landscaped areas, streets, facilities and sewers; manages the development and implementation of the Parks and Public Works Department goals, objectives, policies, and priorities for each assigned service area.
• Select, motivate, train, and evaluate Parks and Public Works Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. • Organize, assign, and direct the work of the Parks and Public Works Department personnel which includes landscaping grounds, maintaining buildings and other facilities in parks; streets and sidewalks; storm water; fleet; and assigns and oversees the work of contract staff. • Through managers Pplan, direct, and coordinate, through subordinate level managers, the Parks and Public Works Department's work plan; meet with management staff to identify and resolve problems; review and evaluate work methods and procedures.
• Assess and monitor work loadworkload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
• Oversee and participate in the development and administration of the Department's budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary; forecast, plan, coordinate and oversee all capital improvement projects. • Represent the Parks and Public Works Department to other City departments, elected officials, and outside agencies; participate on a variety of boards, commissions, and committees; provide staff assistance to the City Manager.
• Attend City Council meetings to present written and oral reports and make recommendations; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of parks, Formatted: Font: (Default) Arial, 12 pt
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landscaping, streets, facilities, and sewer maintenance and program administration
• Act as liaison between the City and maintenance contractors as needed; inspect construction in progress; ensure that all departmental employees follow safe work practices;
• Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, andmembers, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. •
• rRespond to and resolve difficult and sensitive community member citizen inquiries and complaints.
• Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Attend City Council and other Board and Commission meetings. • Performs related duties as assigned.

Qualifications

QUALIFICATIONS
KNOWLEDGE, SKILLS AND DEMANDS Knowledge, Skills and Abilities:

Knowledge of:
• Municipal public works administration; engineering; planning; design; construction; inspection; and maintenance.
• Principles and practices of civil engineering, including general knowledge of traffic engineering.
• Principles and practices of operations, services, and activities of a comprehensive public works program, including parks, landscaping, streets, facilities, fleetvehicle and sewer maintenance programs. • Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
•
• Public administration principles and practices; principles of supervision, training, and performance evaluation; principles and practices of program development and contract administration.
• Methods and techniques for maintaining landscape areas and municipal parks; streets, facilities and sewers.
• Principles and practices of municipal budget development, preparation, and administration; funding sources impacting program and service development.
• Occupational hazards and standard safety precautions necessary in the work; pertinent federal, state, and local laws, codes, and regulations.

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• Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Parks and Public Works Department.
• Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
• Practices of communications, government relations, and public education including the use of social media and website content management; principles of effective public relations.
• Best management practices.
• Principle of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; officepreparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. •
Skills and Demands/Abilities:
• Interpret and apply contemporary public works and engineering techniques and methods.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
• Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.

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• Effectively plan, organize, direct and coordinate the work of team members; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told. • Establish and maintain effective and cooperative working relationships with other professionalsother professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and communityand community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, andmeaning and being attentive to non-verbal cues and body language.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, andprocedures and encourage and support others to be safe in their work activities. • Have sound collaborative decision-making, judgement and diplomacy skills;skills.
• Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior.

PAGE 1148 of 1856
• Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
• Manage and direct a comprehensive public works program. Plan, organize, direct, and coordinate the work of subordinate staff; organize, direct and implement maintenance schedules; estimate material, equipment, and supplies needed to repair and/or maintain City landscaping, parks, streets, fleet, facilities, and sewers.
• Ability to plan and coordinate the work of engineering and technical personnel engaged in office and field work; prepare, review, and approve comprehensive reports, plans, and estimates in a professional manner. • Prepare clear and concise reports, correspondence, and other written materials; operate a computer and other typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation; use written and oral communication skills; analyze parks and public works services, budget, and technical reports.
• Understand and respond to the public's and staff's requests for assistance both on the phone, by e-mail, and in person; effectively supervise and coordinate the work of subordinates.
• Interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve parks and public works issues; remember personnel rules, legal and code requirements; analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; interpret and apply federal, state, and local policies, laws and regulations. • Explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.
• Conduct studies, prepare comprehensive reports, and determine cost effective ways for providing maintenance services; research, analyze, and evaluate new service delivery methods and techniques; develop and administer goals, objectives, and procedures.
• Select, train, and evaluate staff; delegate authority and responsibility; understand the organization and operation of the City and of outside agencies as necessary to perform assigned responsibilities.

Establish and maintain effective working relationships with other employees, property owners, contractors, architects, engineers, attorneys, members of the public, and with those contacted in the course of the work..
•
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Education and Experience:

Education
• Equivalent to aA Bachelor's degree from an accredited college or university with major coursework in civil engineering, public administration, or a related field.

Experience
• Ten Six (6)10) years of increasingly responsible experience in civil engineering, including three years of management and administrative responsibility in parks, landscape, streets, fleet, facilities and sewer maintenance.

Licenses/Certificates
• A valid Certificate of Registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers and Professional Land Surveyors (PE).
• Possession of a valid California Class C driver's license and satisfactory driving record.

•

Physical Demands and Work EnvironmentPHYSICAL DEMANDS AND WORK

ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical dDemands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or Formatted: Font: Bold, Underline
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without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Employee is regularly required to sit at a desk and in meetings for long periods of time; to stand at counter for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile, and frequently enter and exit an automobile, to attend various meetings and go on inspections. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust focus.

Work Eenvironment
This position generally works 95% indoors and 5% outdoors.

Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Employee spends 95% working in an office environment and while performing the duties of this job indoors, the work environment is generally in a temperature controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally while working in the field, be exposed to high level noises including but not limited to emergency vehicle sirens, construction equipment.

FLSA Status: Exempt
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022NOVEMBER 13, 2024
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POLICE COMMANDER

GENERAL PURPOSE DESCRIPTION
The pPolice cCommander is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Under general direction, plans, directs, and coordinates the activities of a major bureau of the cCity's pPolice dDepartment; maintains general charge of services related to bureau functions; assumes departmental command as assigned; performs related duties as required. This position is exempt under the FLSA.

DISTINGUISHING CHARACTERISTICS

This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Police cCommanders manage and direct major functions of the pPolice dDepartment such as Operations, Traffic, Investigative and Support Services.

Essential Functions
ESSENTIAL FUNCTIONS ssential Functions –
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
• Plans, directs, and coordinates assigned bureau functions; confers with sergeants and corporals regarding special assignments and provideing instruction and direction as needed; directs the preparation of the more complex criminal cases for court action.
• Studyies statistical crime data and other reports; analyzes levels of criminal activity; determines trends and makes recommendations for changes in organization and operating procedures.
• Directs the development and implementation of comprehensive training programs to ensure subordinates maintain law enforcement knowledge and skills; evaluates performance and makes rotational assignments; enforces discipline and processes grievances in keeping with established City procedures.
• Conducts research into a variety of law enforcement and administrative issues; recommends or reviews departmental policy and procedures, City rules, resolutions, and ordinances; prepares administrative reports; responds to correspondence and informational requests; ensures implementation of practices which comply with adopted policies, laws, and regulations.

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• Meets and consults with management staff, the public, legal advisors, and representatives of other governmental agencies; coordinates bureau activities with other law enforcement agencies; may make presentations to the cCity cCouncil, cCity mManager, other governmental agencies, the media, community groups, and a variety of civic organizations as directed by the cChief of pPolice. • Participatees in the development of goals and objectives for assigned bureau and departmental functions; develops and administers the bureau budget; recommends and implements policies and procedures for bureau activities.
• Forms partnerships with the community to promote community engagement and policing; develops methods to measure community client satisfaction with delivered services.
• Assumes command responsibility for major events and acts in the absence of the pPolice cChief.
• Complete special projects and performs other related duties as assigned.
• Conducts off-hour responses and inspections based on departmental operational needs.

Qualifications
QUALIFICATIONS - Any combination of knowledge, skills and abilities that provide the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of: –
• Principles and practices of modern law enforcement, including patrol, investigations, and special operations functions; advanced law enforcement terminology concepts, and department policies and performance standards. • Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards; policies regarding search, seizure, arrest, evidence, and court procedures, as well as legal rights of individuals in custody. • Extensive law enforcement principles, practices, and techniques. • Causes, prevention, and control of delinquency.
• Traffic enforcement and education.
• Rules of evidence and rights of all that are served.
• Laws pertaining to search, seizure, and arrest; and court procedures.

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• Public relations techniques; use of social media; inter-agency communication assistance techniques and practices; thorough knowledge of municipal organization and administration.
• Knowledge of the Vehicle and Penal Codes; municipal organization and administration and physical layout of the city and adjoining areas. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. Knowledge of the Peace Officer Bill of Rights and internal investigations. • Community/problem oriented policing methodologies; use of social media, public relations techniques; interagency communications and assistance techniques and practices; methods and techniques of supervision. • Proficient use of firearms, two-way radios, and other specialized law enforcement weapons and equipment.
• Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments;
• Practices of government relations/public education including the use of social media; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations. • Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration and evaluation; risk management requirements.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
•
• Principles and practices of police administration; patrol methods, criminal investigation and identification techniques.
• Physical layout and composition of the City including special law enforcement problems.
• Vehicle, Penal, and other criminal Codes.
• Principles of supervision.
• Affirmative Action and Equal Employment policies and guidelines.

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• Strong understanding, use and implementation of law enforcement technology. • Practical experience developing and implementing nFamiliar with Nneighborhood watch and community orientedcommunity-oriented policing programs

Skills and Demands: /Abilities to –
• Interpret and apply a variety of cCity and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members. • Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
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PAGE 1156 of 1856
reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities. • Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues. • Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
•

EDUCATION AND EXPERIENCE
Education and Experience - Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education:

Graduation from an accredited four-year college or university with a bachelor's degree in criminal justice, public administration, or a related field.

Command level personnel, once hired or promoted into the position, will be expected to increase their level of formal education through a Master's Degree program and/or Command College within a designated time frame agreed upon at time oftwo (2) years of appointment. and formally outlined in a job offer letter.

Experience:, and o
OneTwo years of experience as a Ppolice Ssergeant (required).; or an equivalent combination of training and experience. A master's degree is highly desirable.

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Command level personnel, once hired or promoted into the position, will be expected to increase their level of formal education through a Master's Degree program and/or Command College within a designated time frame agreed upon at time of appointment and formally outlined in a job offer letter.

Special Requirements/Licenses/Certificates –
• Possession of a valid California Class C driver’s license with a satisfactory driving record and comply with the cCity’s Motor Vehicle Safety Policy during the course of employment.
• Possession of a POST Advanced Supervisory Certificate (required). • Possession of a POST Middle Management Certificate (preferred), but required subsequent to appointment. is preferred.
• Successful completion of a comprehensive background investigation is required which may include a review of employment history, criminal conviction record, credit history, use of intoxicants and/or controlled substances, and psychological evaluation.
• Compliance with the City's COVID-19 vaccine mandate.

Supplemental Information

PHYSICAL AND MENTAL DEMANDS AND WORK ENVIRONMENT
- The following are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Will occasionally use arms, legs, and back to reach, climb, crouch, crawl, lift and/or move more than 180 pounds.

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of Formatted: Justified
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PAGE 1158 of 1856
hands or wrists; and sit for extended periods of time in a restricted area. The employee is frequently required to lift up to 25 pounds unaided.

Specific vision abilities required for this job include close vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with constant interruptions and multiple concurrent tasks; carefully observes and interprets people, conditions and situations; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied, abusive and traumatized individuals.

Work environment
The employee works in an office environment where the noise level is usually moderate. Employees work in a restricted area with limited access.

The employee may occasionally work in outside weather conditions and will occasionally participate in field activities consistent with the duties of police officer. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and emergencies that may result in injury, and/or death. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, shouting, and yelling.

The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond offhours for emergencies and inspections. This position is exempt under the FLSA.

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This information is available in an alternative format by request to (626) 300- 0780.

Revised: June XX, 2022
FLSA Status: Exempt
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POLICE CORPORAL

GENERAL PURPOSE DESCRIPTION
Under general supervision of a pPolice sSergeant, the pPolice cCorporal is a designated rank who is responsible to providess all aspects of general law enforcement services to the community. The pPolice cCorporal is will also serve as also serves as a supervisor in the absence of a sSergeant.

DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Principal duties include response to emergencies, general and directed patrol, investigation of crimes and other non-criminal incidents, traffic enforcement and control, assisting in crime prevention activities, and other law enforcement services and duties as required. A significant degree of initiative, independent judgment, and discretion is required to develop, maintain, and successfully perform in a community oriented, problem-solving approach to policing.

ESSENTIAL FUNCTIONS ssential Functions
The pPolice cCorporal requires demonstrated skills and abilities to take on additional responsibilities. In addition to police officer duties, a pPolice cCorporal may be assigned in to the prepare ation and delivery of in-service training, coordinateing efforts to address certain police problems, and may also serve as a supervisor in the absence of the sergeant.

Duties:
• Serves as the responsible supervisor in the absence of a sergeant or other higher ranking officers; and may be called upon to perform all the functions of a Police Sergeant.
• Patrols a designated area in a radio vehicle to ensure the security of life and property. Answers emergency calls regarding law enforcement matters, enforces cCity, cCounty and sState laws and ordinances or requests for assistance as requiredneeded.
• Conducts complex investigations involving major crimes, traffic incidents, citizens' complaintscomplaints, or administrative investigations which are beyond the scope of the principle duties of a police officer. Secures Formatted: Centered
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PAGE 1161 of 1856
information from parties at an incident scene and follows through on investigations; makes arrests and collects and preserves evidence at crime scenes; maintains accurate records and writes accurate and timely incident or crime reports; works with other investigative and legal personnel and presents evidence in court.
• Provides special enforcement and customer services to intervene in special community problems; designated to prepare and present periodic inservice training to department members; acts as a Field Training Officer for newly hired recruits.
• Serve as the responsible supervisor in the absence of a sergeant or other higher ranking officers; and may be called upon to perform all the functions of a Police Sergeant.
•
• Utilizes computer equipment to access information and complete reports. • Performs related duties as assigned.

Qualifications

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. The following requirements are representative of the knowledge, skills and/or abilities required.

KNOWLEDGE, SKILLS AND DEMANDS nowledge, Skills and Abilities:

Knowledge of
• Advanced law enforcement terminology concepts, and department policies and performance standards.
• Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws related to employee relations. • Knowledge of the Peace Officer Bill of Rights and internal investigations. • Community/problem orientedproblem-oriented policing methodologies. • Principals of community engagement and neighborhood watch. • Strong knowledge of the Incident Command System.
• The safe use of firearms handheld and shoulder weapons, batons, chemical agents, handcuffs, other restraints and other specialized law enforcement weapons and equipment.
• Standard office equipment CAD, portable radio, 2-way radio, binoculars, and night viewing devices.
• Local, sState, and fFederal requirements for sworn public safety officers. • Standard broadcasting procedures of a police radio system.

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•
• Correct English usage, spelling, grammar, punctuation and basic mathematics.
• Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
•
Skills and Abilities d Demands
• Operate motor vehicle, portable radio, 2-way radio, binoculars, night viewing devices, , barricades, traffic cones, flares, pry bars, bicycles, , finger printing apparatus, computer, , digital and video cameras; ; gas masks; and to use and care for small firearms.
• Wear gas masks, CPR protective shield, latex gloves, rain gear; • Perform CPR if required.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Planning, organizing, assigning, directing, and evaluating work assigned to staff; training, and motivating department members; establishing and maintaining effective working relationships with those contacted in the course of work; provide outstanding customer satisfaction (internally and externally).
• Analyze problems, evaluate alternatives, and recommend solutions; make rapid, sound judgments within legal and procedural guidelines. • Interpret and apply complex laws, procedures and policies, goals and objectives and performance standards and objectively evaluate personnel with respect to these standards.
• Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told. • Establish and maintain effective and cooperative working relationships with other professionalsother professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Prepare clear and concise reports, correspondence, and other written Formatted: Outline numbered + Level: 2 + Numbering
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materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. •
• Effectively communicate, face-to-face, and in writing, with community members.
• Prepare clear, concise, competent and timely reports, correspondence and other written materials; use of common office software including Microsoft Office and specialized law enforcement software.
• Prepare and present in-service training material to all department members; foster teamwork and motivate personnel toward achieving the department's mission.
• Develop physical endurance and agility.
• Proficient use of firearms, two-way radios, and other specialized law enforcement weapons and equipment.
• Direct emergency operations efficiently and effectively. • Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills;skills.
• Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.

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• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
• ....
•
•
Education and ExperienceEDUCATION AND EXPERIENCE:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
•
Education
Must have 60 units of college credit or an AABachelor aAn Associate Degree or a minimum of 60 units of college credit in a related field. (required).required or must be completed within two years of the promotion date. Degree by the completion of the probationary period. Course work must have been taken at a recognized accredited institution.

Experience
• Four years experienceyears’ experience as a Police Officer in a California law enforcement agency or agencies, and which includes completion of the probationary period as a San Marino Police Officer with the San Marino P.D. (required)(required)
• Experience as a Field Training Officer is (highly desirable), but not required.

Licenses and Certifications
• Possession of a valid California Class “C” driver's license with a satisfactory driving record.
• Possession of a P.O.S.T. Basic Intermediate Certificate. • Compliance with the City's COVID-19 vaccine mandate.
•
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Physical Demands and Work EnvironmentPHYSICAL DEMANDS AND WORK

Employee is regularly required to sit at a desk, in meetings or in a vehicle for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate office and police equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus and be free from color blindness. Hear in the normal audio range with or without correction. Twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Regularly walk up and down stairs. While performing the duties of this job, the employee is rRegularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspects. Get in and out of a patrol vehicle up to 100 times per day; sit in a patrol vehicle for up to two hours at a time; and occasionally lift, maneuver, and/or move unaided up to 180 pounds.

While performing the duties of this job, the employee is regularly required to talk or hear. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.

While performing the duties of this job, the employee is regularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspects.

Employee must occasionally lift and/or move up to 100 pounds. Specific vision Formatted: Font: (Default) Arial, 12 pt
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abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust, focus, and be free from color blindness. .

Employee generally works 10% indoors and (90% outdoors (including time spent in a patrol car or other police vehicle). Employee goes from being seated in a docile position in their police cars or office to a highly energized position and then return to the docile position. The job can be very fast pacefast paced within a short period of time.

Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, road traffic, shouting, and yelling.

The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond offhours for emergencies and inspections.

Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, shouting, and yelling.

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This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX 16, 2022 NOVEMBER 13, 2024
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POLICE OFFICER (LATERAL)

GENERAL DESCRIPTIONPURPOSE
Under general supervision, a Police Officer is responsible to patrols an assigned area in the prevention of crime and the enforcement of law and order; carryies out special assignments in the protection of life and property and performs related tasks as required.

DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Employees are subject to an 18-month probationary period and Officers report to a Police Sergeant or Police Agent on an assigned rotating watch. Officers receive training and day-to-day direction from the Sergeants as first line supervisor and/or Lieutenants Corporals as Shift Commanders, and maintain close working relationships with officers and other command staff, as well as department personnel in the communications, records, and administration. Officers may be assigned to provide training for new officers and other department personnel.

Essential Functions

Duties:
• Patrols an assigned area on foot, bike or by motor vehicle to suppress crime and enforce state law, city ordinances or regulations.
• May be assigned to Handle specialized duties in the traffic enforcement, accident investigation, criminal investigation or records section. • Responds to calls for service as directed.
• Notes and reports traffic hazards; Directs traffic; investigates and prepares reports on accidents, crimes, and miscellaneous activities. • Provides directions and information to the public and community members.

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• Makes physical arrests; issues citations or verbal warnings; and prepares reports on arrests and stores or impounds property.
• Intervenes in private or public disputes, as necessary, to protect the public and to maintain order.
• Appears in court, whether on or off duty, as the arresting officer, or as a witness.
• Transports detainees prisoners, investigates complaints, interrogates suspects, and interviews victims or witnesses.
• Writes a daily log of activities, operates a radio in dispatching patrol units, fingerprints prisoners, takes photographs of prisoners, crime or accident scenes, and accepts bail and gives receipts.
• Utilizes computer equipment to access information and complete reports. • Perform related duties as assigned.

Qualifications

Knowledge, Skills and AbilitiesKNOWLEDGE, SKILLS AND ABILITIES DEMANDS:

Knowledge of
• The safe use of firearms handheld and shoulder weapons, batons, chemical agents, handcuffs, and other restraints, and other specialized law enforcement weapons and equipment.
• Standard office equipmentFamiliarity with standard office procedures, methods, and equipment including computers and applicable software, including computers, computer software programs, CAD calculators, telephones, copy machine, portable radio, 2-way radio, binoculars, and night viewing devices. , flashlights.
• Local, State, and Federal requirements for sworn public safety officers. • Standard broadcasting procedures of a police radio system. • Law enforcement terminology concepts, and department policies and performance standards.
• Applicable federal, state and local laws and appropriate court decisions, including those relating to civil liability and P.O.S.T. training standards. • Community/problem oriented policing methodologies.
• Principals of community engagement and neighborhood watch. • Incident Command System.
• Standard broadcasting procedures of a police radio system. • Correct English usage, spelling, grammar, punctuation and basic mathematics.

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•
Skills/ and Demands AbilitiesAbilities
• Operate motor vehicless, portable radio, 2-way radio, binoculars, night viewing devices, flashlights, barricades, traffic cones, flares, pry bars, bicycles, tape recording, finger printing apparatus, computer, calculator, telephone copying machine, digital and video cameras; : cameras: video, instant, and 35mm; gas masks; and to use and care for small firearms. • To wear gas masks, CPR protective shield, latex gloves, rain gear, pagers; • pPerform CPR if required.
• Understand, and respond to, the public's and staff's requests for assistance both on the phone and in person.
• Get in and out of a patrol vehicle up to 100 times per day; sit in a patrol vehicle for up to two hours at a time; and lift up to 180 pounds. • Use appropriate physical techniques in the apprehension and restraint of detainees. suspects.
• Meet all State and Federal requirements for sworn public safety officers; read and understand departmental policies, rules, instructions, laws, regulations and police literature, together with an aptitude for law enforcement work.
• Analyze situations and adopt a prompt, effective, and reasonable course of action; and observe and remember names, faces, and details of incidents.. • Communicate clearly and accurately both in writing and orally; write clear and accurate reports; prepare detailed narrative reports and sort/file documents; and make oral presentations.
• Understand and follow oral and written instructions.
• Develop physical endurance and agility.
• Learn standard broadcasting procedures of a police radio system. • Deal tactfully and effectively with the public; and establish a good working relationship with fellow employees.
• Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability.

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• Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education and Experience:

EDUCATION AND EXPERIENCE:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• Graduation from high school (or substitution of G.E.D. or California Proficiency Certificate).
• Completion of a P.O.S.T. basic academy course.

Experience
Licenses/Certificates
• Possession of a valid California Class "CB" Driver's License with a satisfactory driving record.
• Possession and maintenance of certified training as required by the Commission on Peace Officer Standards and Training.
•

PHYSICAL DEMANDS AND WORK ENVIRONMENT
hysical Demands and Work Environment:

The physical demands and work environment described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Physical Ddemands:

The physical demands described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is regularly required to sit at a desk, in meetings or in a vehicle for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate office and police equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus and be free from color blindness. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Frequently walk up and down stairs. Regularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspects.

Get in and out of a patrol vehicle up to 100 times per day; sit in a patrol vehicle for up to two hours at a time; and occasionally lift, maneuver, and/or move unaided up to 180 pounds.

While performing the duties of this job, the employee is regularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspects.

Employee must occasionally lift and/or move up to 180 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust, focus, and be free from color blindness.

Work eEnvironment:

Employee generally works 10% indoors and (90% outdoors (including time spent in a patrol car or other police vehicle). Employee goes from being seated in a docile position in their police cars or office to a highly energized position and then Formatted: Indent: Left: 0.5"
PAGE 1173 of 1856
return to the docile position. The job can be very fast paced within a short period of time.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, road traffic, shouting, and yelling.

Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others.

The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond offhours for emergencies and inspections.

This information is available in an alternative format by request to (626) 300- 0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without Formatted: Justified
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regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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PAGE 1175 of 1856

POLICE RECORDS MANAGER

GENERAL DESCRIPTION PURPOSE
The Police Records Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Under general direction, is responsible to plans, organizes, supervises and manages the activities and personnel of the Records and Communications Sections Divisions of the Police Department; coordinates assigned activities with other divisions, bureaus, outside agencies, and the general public.

DISTINGUISHING CHARACTERISTICS
The Police Records Manager Communication Supervisor reports to the Police Chief a Police Lieutenant and is a non-sworn professional civilian management position responsible for the supervision of the Police Records and Communications Division including the Records Clerks, Police Cadets and Police Dispatcher/Clerks and clerical staff in the Police Department; and performs staff work as assigned.

Essential Functions

Duties:
• Custodian of Records for Police Department; oversees and directs police records preparation, processing, and files management activities; maintains security of police records, insures compliance with state, federal, and county regulations concerning data inquiries, entries, and deletion; maintains privacy and security of criminal records ensuring that information is released in accordance with related laws and department policies. • Compiles statistical data, or directs such activity, and prepares monthly statistical reports and other reports; ensures the accuracy and integrity of reports generated by the department including document management to ensure compliance with legal requirements and records management Formatted: Font: (Default) Arial, 12 pt, Bold
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PAGE 1176 of 1856
policies and procedures; conducts records audits.; performs other administrative tasks as assigned.
• Represent ts the Police Department in handling Subpoena Duces Tecum; represents the Police Department with Department of Justice audits of local data and inquires; participates in the development and conduct of training for records and clerical ppersonnel to maintain the quality of data recorded in the Police Department records system; liaison to the 9-1-1 State office. • Responds to inquiries and resolves complaints; provides information to the public in accordance with established laws, codes, regulations, and policies; responds to requests for background checks, subpoenas, discovery requests and records sealing.
• Makes entries into the CLETS, NCIC, and other related systems; provides CLETS training, certification, and recertification for all department personnel.
• Participate in the selectin of staff; provide o coordinate staff training; administer entry level POST exams for dispatchers and officers; • Supervise staff involved in the operation of a communications center, involving incoming communications and dispatching for emergency and non-emergency police and fire assistance; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems. • Participates in the development of records -related and dispatch-related policies and procedures; interprets rules and regulations regarding dissemination and disposition of department records; ensures adequate inventory of supplies and equipment for records and dispatch functions; requests equipment maintenance/repair as necessary.
• Assists in preparing and administering division budget; Rresponsible for Live Scan requests and ensures forms are filled out correctly and that fingerprints and photos are filed and/or distributed properly; rrepresents the Police Department with Department of Justice audits of local data and inquiries.
• Select, train, motivate, and evaluate assigned personnel. Supervises assigned staff; prepare scheduless for 24-hour coverage of records and dispatch sections; writes performance evaluations,; prepares work schedules for records clerical staff and Police Cadets and approves leave requests; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures. • Attends and participates in professional group meetings and trainings; stays abreast of new trends and innovations in the field of records management;assists with the selection of staff; recommends disciplinary action.
• Assists and/or participates in the budget formation and completion for the department or Records and Dispatch Sections assigned area. • Models appropriate professional supervisory conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws and MOU provisions.

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• Gathers, collects and interprets data for audits and reviews of work-related tasks, duties, and projects as required.
• Assists with the collection, review, and interpretation of administrative investigations as required.
• Research, compile and analyze data for special projects, collect and assemble data and background materials for a variety of reports. • Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies;
•
• Performs related duties as assigned.

Qualifications

QUALIFICATIONS
Knowledge, Skills and Abilities:

KNOWLEDGE, SKILLS AND DEMANDS

Knowledge of:
• Considerable knowledge of the principles and practices of public administration; records management, including methods and techniques of police record keeping and filing; computerized systems used in municipal law enforcement agencies; laws, codes, regulations, and policies relating to the control of police records
• Methods and techniques of supervision; m
• ethods and techniques of police record keeping and filing; basic report preparation and writing; proper English usage, spelling, grammar and punctuation; customer service and public relations methods and techniques.
• Principles and practices of municipal budget development and administration; City organization and functions of the various departments; • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Social, political and environmental issues influencing program administration.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

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PAGE 1178 of 1856
• Office procedures, methods, and equipment including computers and applicable software, including specialized police dispatch and records systems.

Skills and Demands/Abilities:
• Maintain all records in compliance with state and federal guidelines; operate a variety of office equipment, including calculator, telephone, copying machine, word processor, and computer terminal.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures; read, understand, and review documents, policies and procedures for accuracy and relevant information.
• Use applicable office terminology, forms, documents, and procedures in the course of the work; use sound judgment in following and applying appropriate laws, regulations, policies, and procedures. • Compose correspondence and compile and arrange data in a readable and comprehensible manner; set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to timesensitive matters; plan and direct the work of others. • Understand and follow instructions; communicate clearly and concisely, both orally and in writing; work with minimum supervision. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
• Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change.

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• Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences. • Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
•
• Establish and maintain effective working relationships with the public and those contacted in the course of the work.
•

EDUCATION AND EXPERIENCEducation and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

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Education
• Two years of college level course work in business administration, public administration or a closely related field.

Experience
• Three years of increasingly responsible administrative or supervisory experience in records management, data processing or emergency personnel communications and dispatching. clerical administration.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record. or the ability to get from point to point for trainings and meetings.
•
• CLETS Training Certification

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written Formatted: Font: (Default) Arial, 12 pt
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means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember personnel rules, legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work Eenvironment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

While performing the duties of this, the work environment is generally in a temperature controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones, radio communications, and other office equipment.

FLSA Status: Exempt
This information is available in an alternative format by request to (626) 300- 0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All Formatted: Font: (Default) Arial, 12 pt
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qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

REVISED: JUNE XX, 2022November 13, 2024
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POLICE SERGEANT
Class Concept

GENERAL DESCRIPTION PURPOSE
Under general supervision of a pPolice Captain or LieutenantcCommander, the pPolice sSergeant is a designated rank who provides all aspects of general law enforcement services to the community. The pPolice sSergeant supervises and participates in the activities of units in areas of the San Marino Police Department involving patrol, traffic controlenforcement, and investigations.

DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Sergeants function as supervisors in the field during an assigned shift and administer staff programs which are subject to change depending on the needs of the department. Principal duties include supervision and participation in patrol, traffic control, investigations, and other police support operations.

Essential Functions

ESSENTIAL FUNCTIONS
The pPolice Ssergeant requires demonstrated leadership skills and abilities, andabilities, and assumes additional responsibilities to deploy officers, and other assigned personnel; and, and prepares reports regarding unit activities.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

Duties:
• Conduct briefing sessions; ensure compliance with and disseminatione of information regarding department policies and procedures; conduct training sessions; serve as a liaison between shifts, organizational units, and other law enforcement and court agencies; may participate in public relations programs.

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• Makes, directs, supervises, and manages staff conducting arrests; and testifiesy in court; investigates crimes; secures crime scenes; collects and preserves evidence; question questions and interview interviews suspects, victims, and witnesses.
• Takes a proactive approach to being an efficient problem solver with the ability to find and implement work-related improvements. • Review reports prepared by subordinates for accuracy, sufficiency, legality, clarity, and completeness; prepare special and/or summary reports; evaluate case/project progress; make recommendations on case disposition.
• Advise subordinates on job-related and personnel matters; evaluates performance and provide assistance in improving skills and abilities, resolving personnel conflicts or problematic situations arising out of assignments; create a positive work environment; maintain discipline and initiate corrective action; ensure compliance with safe work practices and policies.
• Keep superiors informed of events affecting areas of responsibility, including, but not limited to, personnel problems, complaints, and other occurrences having an impact on the Department and the City. • Investigate citizen community member(s) complaints; respond to citizen community member(s) inquiries; investigates collisions and injuries; determine preventability, and take necessary action to correct deficiencies in practices, work methods, and operations.
• Attend department staff meetings and training sessions; participate in employee development activities as assigned; keep aware of developments which affect law enforcement and information which would assist subordinates in the performance of their duties.
• Participate in the development of work unit goals and objectives; assist in the development and administration of work unit budget. • Issue equipment; ensure vehicles and equipment used by staff are well maintained in keeping with established procedures and standards. • Serve as wWatch cCommander with responsibility for office and field operations.
• Interact with co-workers at all levels in the Citycity in a collaborative and customer service-oriented manner.
• Assume as a peripheral responsibility oversight of functions such as tTraffic, fField tTraining oOfficers and rRange.
• Work rotating shifts including weekdays, weekends, evenings, and holidays.
• Perform related duties as assigned.

Qualifications

QUALIFICATIONS
?To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. The following requirements are representative of the knowledge, skills and/or abilities required.

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KNOWLEDGE, SKILLS AND DEMANDSnowledge, Skills and Abilities:

Knowledge of:
• Principles and practices of modern law enforcement, including patrol, investigations, and special operations functions; advanced law enforcement terminology concepts, and department policies and performance standards. • Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards; policies regarding search, seizure, arrest, evidence, and court procedures, as well as legal rights of citizens and individuals in custody. • Knowledge of the Vehicle and Penal Codes; municipal organization and administration and physical layout of the city and adjoining areas. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving. Knowledge of the Peace Officer Bill of Rights and internal investigations.
• Community/problem orientedproblem-oriented policing methodologies; public relations techniques; interagency communications and assistance techniques and practices; methods and techniques of supervision. • Proficient use of firearms, two-way radios, and other specialized law enforcement weapons and equipment.

Skills and Demands/Abilities
• Planning, organizing, assigning, directing, and evaluating work assigned to staff; training, and motivating department members; establishing and maintaining effective working relationships with those contacted in the course of work; provide outstanding customer satisfaction (internally and externally).
• Gather, assemble, analyze evaluate, and use facts and evidence; analyze problems, evaluate alternatives, and recommend solutions; deal constructively with conflict and develop effective resolutions; make rapid, sound judgments within legal and procedural guidelines. • Interpret and apply complex laws, procedures and policies, goals and objectives and performance standards and objectively select, train, supervise and evaluate personnel with respect to these standards. • Communicate clearly and concisely, both orally and in writing; prepare clear, concise, competent and timely reports, correspondence and other written materials; use of common office equipment and software including Microsoft Office and specialized law enforcement software. • Prepare and present in-service training material to all department members; foster teamwork and motivate personnel toward achieving the department's mission; make decisions regarding operational and personnel functions; operate programs within allocated amounts.

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• Observe and memorize faces, events, and situations; establish and maintain effective relationships with the community at-large and co-workers in all city departments.
• Handle confidential matters with discretion; analyze unusual situations and resolve them through application of management principles and practices. • Receive Performance Evaluation with overall "Meets Expectations", or better, rating (required).
• Receive satisfactory results from a background investigation, polygraph test, psychological evaluation, physical examination, which includes a drug screen, and an administrative review (required for external applicants only). • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
• Understand and respond to the public's and staff's requests for assistance both on the phone, by e-mail, and in person.
• Explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills.;
• Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior.

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PAGE 1187 of 1856
• Effectively communicate, face-to-face, and in writing, with community members.
• Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging

EDUCATION AND EXPERIENCEducation and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• 60 units of college or an Associate's degree (required) Associate’s degree or equivalent at time of application, and Bachelor’s degree required within three years of appointment, unless otherwise extended by the City Manager.
• College level course work in police science or a related field. (highly desirable)
• Course work must have been taken at a recognized accredited institution.

Experience
• Four years experienceyears’ experience as a Police Officer in a California law enforcement agency, which includes at least three years at San Marino P.D. (required)
• Experience as a Corporal with the San Marino Police department and has completed the corporal probationary period at time of appointment. • Served as a Field Training Officer (highly desirable). • Served as an Acting Watch Commander (desirable).
o Received Performance Evaluations with an overall "Meets Expectations", or better, rating (required).

Receive satisfactory results from a background investigation, polygraph test, psychological evaluation, physical examination, which includes a drug screen, and an administrative review (required for external applicants only). •
Licenses/Certificates
• California Driver License and a satisfactory driving record (required).

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• Possess a P.O.S.T. Basic Intermediate Intermediate Certificate at time of of application, and a P.O.S.T. Advanced Certificate within two years of appointment (required).
• Compliance with the City's COVID-19 vaccine mandate.

PHYISCAL DEMANDS AND WORK ENVIRONMENT hysical Demands and Work Environment:

Physical dDemands:

While performing the duties of this job, the employee is regularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspectsdetainees.

Employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, Formatted: Font: (Default) Arial, 12 pt
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PAGE 1189 of 1856
and depth perception, the ability to adjust, focus, and be free from color blindness.

Employee generally works 10% indoors and (90% outdoors, (including time spent in a patrol car or other police vehicle). Employee goes from being seated in a docile position in their police cars or office to a highly energized position and then return to the docile position. The job can be very fast pacefast paced within a short period of time. While performing the duties of this job indoors, the work environment is generally in a temperature controlledtemperature-controlled office.

The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond offhours for emergencies and inspections.

This information is available in an alternative format by request to (626) 300- 0780.

PROFESSIONAL INTERN
Class Concept

GENERAL DESCRIPTION PURPOSE
Under direct supervision, may provide intermediate complex and simple staff assistance to the department or program; conduct studies and develop recommendations on methods, procedures and general administrative processes; and other special projects as assigned. The purpose of the professional intern is to provide needed administrative support to the assigned department while allowing for valuable job experience for new professionals.

DISTINGUISHING CHARACTERISTICS
As a college-level student, the Professional Intern is expected to be semiautonomous in completion of projects and assignments. The incumbent Rreceives only occasional instruction or assistance from the his/her/their supervisor administrative analyst or director of the assigned department. Employee receives only occasional instruction or assistance, as new or unusual situations arise, and is fully aware of the work unit.

This position is "At-Will," which means the Professional Intern serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.

Essential Functions

Duties:
● Assist with data analysis, maintenance of administrative files and records, research, report writing, personnel processes and procedures, posting of public notices, and special projects as assigned. May be giving specific tasks depending to which department the employee is assigned.

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● Conducts or directs assigned projects or program activities; performs research and statistical analysis as assigned; collects, compiles, and analyzes information from various sources on a variety of specialized topics related to assigned programs; prepares and presents reports of findings which interpret data and identify alternatives; make and justify recommendations as to appropriate action.
● May act as a Brand Ambassador; proactively extend City exposure and awareness; drive campaign ideation and develop marketing materials to City programs and initiatives; expand social media presence and viewer engagement.
● May support development and execution of grassroots events to promote and build awareness of the City programs and initiatives. ● May maintain website and intranet content, ensure relevancy and timeliness of content.
● May provide administrative support services to a department. ● Operates a variety of office equipment including a computer, copier, and facsimile machine; and utilizes various computer associated applications and software packages.
● Performs related duties as assigned.

Qualifications

QUALIFICATION
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

KNOWLEDGE, SKILLS AND DEMANDSnowledge, Skills and Abilities:

Knowledge of:
● Principles and practices of public administration including organization and functions of municipal government, specialized areas of administrative research and analysis, and program planning;
● Principles of statistical and comparative analysis.
● Practices of government relations/public education including the use of social media and maintenance of a website;
● Time management and meeting deadlines; record keeping; professional letter writing; information gathering;
● Correct English usage, spelling, grammar, punctuation and basic mathematics.
● Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
●
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● \Modern office practices, procedures, methods and equipment; computer applications in administrative functions; municipal services and operations; and public relations techniques.

Skills and Demands/Abilities
● Understand the organization and operation of the City, City Council, City Manager’s office, all departments, and outside agencies as necessary to carry out assignments.
● Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.; communicate clearly and concisely, both orally and in writing.
● Operate computer and related applications.
● Collect, evaluate and interpret myriad data, either in statistical or narrative form.
● Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those encountered in the course of the work.
● Research techniques, sources and availability of information, and methods of report presentation.
● Perform responsible and intermediate administrative work involving the use of independent judgment and personal initiative; organize and consolidate statistical data; research information and analyze data to prepare and present sound and effective recommendations.
● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. ● Read, understand, and review documents, policies and procedures for accuracy and relevant information; answer questions and provide information to City employees, outside agencies, and the public; update manuals as required with current information.
● Use applicable office terminology, forms, documents, and procedures in the course of the work; operate a computer and utilize a variety of software programs; use sound judgment in following and applying appropriate laws, regulations, policies, and procedures.
● Maintain ongoing communication with management regarding department requests; status of projects and completion of tasks; take direction and follow projects through to completion in a timely manner. ● Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions; communicate clearly and concisely, both orally and in writing.
● To perform the essential functions with or without accommodation, which may include lifting up to 20 pounds.

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PAGE 1194 of 1856
● Establish and maintain effective working relationships with the public and those contacted in the course of the work.

EDUCATION AND EXPERIENCE ducation and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
● Enrolled in Equivalent to a Bachelor's Degree from an accredited university with major coursework in Political Science, Public Administration or a related field.

Experience
● Prior experience working for a local government agency is highly desired, but not required.

Licenses/Certificates
● Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for meetings and trainings.

Physical Demands and Work EnvironmentPHYSICAL DEMANDS AND WORK

Physical dDemands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and Formatted: Font: (Default) Arial, 12 pt
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PAGE 1195 of 1856
arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, lift up to 20 pounds, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work eEnvironment:

Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

This information is available in an alternative format by request to (626) 300- 0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All Formatted: Font: (Default) Arial, 12 pt
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qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Revised: NOVEMBER 13, 2024 June xx, 2022
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RECREATION MANAGER
Class Concept

GENERAL DESCRIPTION PURPOSE
The Recreation Manager is a member of the City's middle-management team and participates with other middle managers and department heads to meet the goals and objectives of the City. The incumbent is responsible to direct, manage, supervise, and coordinate the activities and operations of the Recreation Division of the Community Services Department, to include aquatics, youth, teen, and senior programs, special events, and facility rentals, volunteer program, and to provide highly responsible and complex administrative support to the Director of Community Services.

DISTINGUISHING CHARACTERISTICS
General direction is provided by the Community Services Director; responsibilities include the direct and indirect supervision of support services personnel, and programs in the recreation department.

This single class position has management responsibility and collaborates with the Community Services Director to manage, direct, and administer recreation services, . to include the direct and indirect supervision of professional, technical and support personnel, and programs in the Community Services Department recreation division. Assignments require the direct and indirect supervision of lower level professional, technical, and clerical personnel.

Essential Functions

Duties:

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• Direct, manage, supervise, and coordinate all the activities and operations of the Recreation Division, to include recreation and leisure service areas in aquatics, special events, youth and adult sports programs, senior services.
• Manage the public art program, community center operations, contract classes, coordinate joint use agreements, and schedule of sports fields with community sports organizations.
• Gather and analyze plans, programs and services and make recommendations on formulation of policy, staffing and program changes for the department; develop and direct the implementation of goals, objectives, policies, procedures and work standards for the recreation department.
• Work closely with the Community Services Director, a variety of public and private organizations, and citizenresidents groups in developing recreation programs and implementing projects to enhance recreation programs in the Community.
• Research and analyze the recreation needs of residents, now and in the future; develop and direct convenient, accessible, and cost-effective recreation services, resources, and facilities to meet the changing needs of the community.
• Research, analyze, and make recommendations for capital projects and facility operating needs that will meet residents’ expectations today, as well as anticipated future needs;
• Work with staff and the public to promote the mission, values, and vision of the Recreation Division and to meet quality of life standards, monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within department policy, appropriate service and staffing levels.
• Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems. • Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.
• Support the development and administration of the Recreation Division's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; Assist in the in budget development; monitor and approve expense requests; including the enhancement and development of revenue streams;. monitor and approve expenditures; and implements adjustments.
• Oversee and participate in the full range of public relations and communication activities; determine need for informational and promotional materials and how best to disseminate information to target audiences; approve design and content of materials; communicate recreation services and materials with users, staff, support groups, community groups and organizations, City staff, and City residents.

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• Identify and develop collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; set and maintain customer service standards; solicit and respond to customer concerns, respond to and resolve difficult and sensitive resident inquiries and complaints; follow-up with recreation staff to ensure prompt resolution.
• Oversee the assessment, evaluation and selection of print and media resources as well as technology to assure their quality, accuracy, pertinence, and cost-effectiveness.
• Provide responsible staff assistance to the Director of Community Services; conduct a variety of organizational and operational studies and investigations; recommend modifications to Recreation programs, policies, and procedures as appropriate; prepare and present staff reports and other necessary correspondence to the City Manager, City Council, and others as required.
• Create, train, and implement the Recreation Division’s safety, risk management and emergency plan.
• Attend and participate in professional group meetings; represent the City in recreational professional organizations and regional networks; participate in activities that promote recreation and recreation programs. Stay abreast of new trends and innovations in the field of recreation science; monitor developments related to recreation operations and technology; evaluate the impact of new developments and recommend improvements to existing programs and procedures.
• Represent the Community Services Director in City and professional meetings, and work closely with citizenresident boards and commissions and public and private officials to provide technical assistance, directly or through subordinate staff; serve as staff liaison to San Marino Recreation Commission.
• Oversee personnel administration for the department.
• Attend City Council and other Board and Commission meetings as required. • Presentations to City Council and other Board and Commission at various meetings.
• Perform related duties as assigned.

Qualifications

QUALIFICATIONS
Knowledge, Skills and Abilities:

KNOWLEDGE, SKILLS AND DEMANDS

Knowledge of:
• Principles and techniques involved in public recreation, including community recreation programs, needs and resources related to the field of Formatted: Outline numbered + Level: 2 + Numbering
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recreation; and methods for the development and implementation of facility coordination and programming.
• Principles and practices of public administration and program areas related to the organizational and service areas managed; administrative principles and methods, including goal setting, program and budget development and implementation and employee supervision.
• Principles and practices of budget development and administration; funding sources impacting program and service development;. City organization and functions of the various departments.
• Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of recreation in public agency setting. • Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
• Principles of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics. • Supervisory principles and methods of training, teamwork, goal setting, problem solving and laws governing employee relations.
• Cal/OSHA regulations and safe work practices; workers’ compensation polices and regulations; Occupational hazards and mitigation techniques and practices.
•
• Principles and practices of contract administration and evaluation; risk management and public safety techniques and requirements. • Social, political and environmental issues influencing program administration.
• Customer service skills.

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Skills and /Abilities Demands
• IImplement the theories, principles and techniques of professional recreation services and programs.
• PPlan, organize, administer, and coordinate a variety of City recreation services and programs;. Analyze, assess, and address community needs related to the recreation proposed plans for modifying or extending recreation services, programs, and activities to meet community needs and; lead the Recreation Division in adapting to new and emerging technologies. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
• Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other recreation professionals, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Understand and respond to the public's and staff's requests for assistance both on the phone, by e-mail, and in person.
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or Formatted: Font: (Default) Arial, 12 pt
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adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues. • Have service mentality, respect for and sincere desire to help others with diverse background and experiences. • Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
•
• Analyze and interpret fiscal and accounting data.
• Select, motivate and evaluate staff and provide for his/her training and professional development.
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls.
• Prepare clear and concise reports, correspondence, and other written materials.
• Communicate effectively both verbally and in writing using proper English grammar, spelling and punctuation.
• Represent the City before other governmental agencies, community organizations, and the public.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Education and Experience:

Education
• A Bachelor's degree from an accredited college or university with major course work in recreation, human services, public or business administration, or a closely related field. A Master's degree is highly desirable.

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Experience
• Five years of increasingly responsible recreation program administration experience that includes three years of administrative and supervisory responsibility.

At least two (2) years of increasing responsible managerial or supervisory budget and analytical experience. Experience in working with citizenresident's organizations is desirable.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory good driving record.
• Valid American Red Cross First Aid Certificate
• Valid American Red Cross C.P.R. Certificate
•

Physical Demands and Work Environment

Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms, lift up to 15 pounds, get from one location to another to another in the course of doing business, including climbing stairs. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to uUse written and oral communication skills; analyze community service, budget and technical and interpret reports; interpret and Formatted: Font: (Default) Arial, 12 pt
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evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

The employee works both indoors and outdoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

FLSA Exempt
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JUNE XX, 2022November 13, 2024
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CLASS CODE

REVISION DATE
City of San Marino
Recreation Program Leader (Part-Time)
73 SALARY $17.36 - $19.14 Hourly
April 12, 2023 August 5, 2024
Class Concept

GENERAL PURPOSE
Under general supervision, the Recreation Program Leader conducts a wide variety of diverse recreation programs services and special events. Responsibilities include teaching, leading, and engaging participants, ensuring their safety and well-being at all times.

Under supervision of the Recreation Supervisor, the Recreation Leader assists with recreational activities and with the supervision of children ages 2-12 in recreation programs.

DISTINGUISHING CHARACTERISTICS
This position is a part-time position, Monday through Friday, with most programs occurring in morning or afternoon hours; some weekend hours depending on special event programming.

Current assignments include, but are not limited to early childhood education, youth programming, senior programming, special events, facilities, and park operations. Schedule may vary depending on the needs of the Recreation Division and the City. Incumbents may be required to work in the evenings, on weekends, and during some holidays.

Essential Functions

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• Supervises youth in a recreational setting; maintains and supervises the use of program supplies, equipment, and facilities.
• Responds to inquiries, complaints, or requests for information and service from interested community groups and citizens; establish and maintain a team approach with co-workers and provide assistance to other employees in the performance of related tasks.
• Perform related duties as assigned.

Qualifications

QUALIFICATIONS
Knowledge, Skills and Abilities:

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• Modern office equipment including computers and skilled knowledge of publication software and various computer applications.

Skills/ Abilities
- Ability to guide, motivate, and inspire participants and staff. This includes being a role model, setting clear goals, and providing direction and support.
- Proficiency in conveying information clearly and effectively to participants, staff, and stakeholders. This also involves active listening and being able to address questions and concerns. - Competence in conducting recreational activities to ensure smooth and successful programs, classes, and events. - Aptitude for quickly identifying and resolving issues or challenges that arise during activities. This includes thinking on your feet and making informed decisions under pressure. - Ability to build and maintain positive relationships with participants, staff, and community members. This involves empathy, patience, and the ability to work well with diverse groups of people. - Awareness of safety protocols and emergency procedures to ensure the well-being of all participants. This includes having basic first aid skills and knowing how to handle emergencies. - Excellence in addressing participants’ needs, providing excellent service, and ensuring a positive experience for everyone involved. This includes handling complaints and feedback professionally. • Lead children in activities such as sports and crafts; supervise others; and interact effectively with children ages 2-12, the public, and City staff.
• Communicate clearly and concisely with program participants of different age groups; maintain enthusiasm and a willingness to learn.
• Exercise judgment in relation to department policy and procedure; plan, assign and direct the work of subordinates, instructors and aides.
• Establish and maintain effective working relationships with the public, staff, school district personnel and those contacted in the course of the work.
• Flexibility to work some weekends.

Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
• Must be at least 16 years of age. Candidates under 18 years of age and enrolled in high school must obtain and submit valid work permit prior to starting employment.

Education
• Possess and maintain current American Red Cross or American Heart Association certification in CPR and First Aid.

Experience
• One (1) year of experience working with children, planning, and organizing children's games and crafts. Both volunteer and work experience are considered.Licenses/Ce rtificates Licenses/Certificates
•Possession of valid certifications in first aid and cardiopulmonary resuscitation (CPR), and to be maintained throughout employment.
• Possess and maintain current American Red Cross or American Heart Association certification in CPR and First Aid.

Physical Demands and Work Environment
Physical demands
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The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and must be able to hear.

Employee is frequently required to sit, stand, squat, kneel, lift up to 20 pounds, climb stairs, stoop, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, Employee must occasionally lift and/or specific vision abilities required by this job include the ability to see well, and read fine print.

PAGE 1210 of 1856
Employees may
interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

PAGE 1211 of 1856

CLASS CODE

REVISION DATE
City of San Marino
Recreation Specialist (Part-Time)
72 SALARY $20.31- $22.39 Hourly
July 01, 2022 August 5, 2024
Class Concept

GENERAL PURPOSE
Under general supervision supervision of the Recreation Supervisor, the Recreation Specialist assist in oversees a wide variety of diverse recreation programs services and special events.; recreation Responsibilities include teaching, leading, and engaging participants, ensuring their safety and well-being at all times. budget and In addition, this position also involves performing various clerical duties to support operations at various city facilities. promotes and implements a variety of youth-based programs and City-wide special events.

DISTINGUISHING CHARACTERISTICS
This position is a part-time position, Monday through Friday, 8:00 am - 6:00 pm, with most programs occurring in the morning or afternoon hours and some weekend hours depending on special event programming.Current assignments include, but are not limited to early childhood education, youth programming, senior programming, special events, facilities, and park operations. Schedule may vary depending on the needs of the Recreation Division and the City. Incumbents may be required to work in the evenings, on weekends, and during some holidays.

Duties:
- Provides customer service and information about division programs, services, activities, and events to the public. - Sets up and takes down equipment for special events, classes, and programs. - Assists groups using parks and facilities as requested; explains and enforces park and facility use policies, rules, and regulations.
- Provides staff support at special events and programs. - Removes trash in and around parks and buildings; performs light cleaning and custodial duties of facility rooms, picnic areas, tables, floors, and playground equipment; reports facility maintenance needs to appropriate staff. - Conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants.
- Observes and complies with City and mandated safety rules, regulations, and protocols. - Establishes and maintains a team approach with co-workers. - Performs other duties as assigned.
- Facilitates and conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants. - Guides volunteers and support staff for events, classes, and programs. - Assists with the preparation of recreation activities, camps, programs, and events - Monitors equipment and supply inventories and recommends procurement of items as needed. - Performs general office duties, including basic cashiering, answering the telephone, greeting patrons, light typing, data entry, copying, and filing; prepares flyers, calendars, and newsletters. - Maintains recreational facilities, storage sites, and other work areas in a clean and orderly condition, including securing equipment and materials at the close of the workday and performing basic custodial duties; assists with opening, closing, and securing buildings for events, as directed.

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Maintains accurate logs and records of various activities, camps, and programs. • Promotes and implements a variety of youth based programs and City-wide special events; supervises and schedules personnel for specific program activities or special events. • Develops, plans, and organizes specific program activities or special events; explains and enforces personnel and facility regulations, policies, and procedures.
• Responds to inquiries, complaints, or requests for information and service from interested community groups and citizens; establish and maintain a team approach with co-workers and provide assistance to other employees in the performance of related tas ks.
• Performs related duties as assigned.

QUALIFICATIONS
Knowledge, Skills and Abilities:

Knowledge of
- Recreation, leisure, and community programs, services, and activities. - Care and proper use of recreational facilities, equipment, and supplies. - Basic safety precautions and procedures related to park and recreation program area(s) and facilities. - Proper cleaning methods and the safe usage of cleaning materials, disinfectants, custodial tools, and equipment. - Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
- City and mandated safety rules, regulations, and protocols. - Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- General office and business administrative practices. - Methods and techniques of implementing program activities. - Age-appropriate program content.
- Principles and procedures of recordkeeping.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. • Principles and techniques involved in the supervision of recreational activities and programs, sports, and crafts;
• Modern office equipment including computers, publication software and various computerapplications. • Principles and practices of organization, administration, supervision, and personnel management.

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Skills/ Abilities
- Ability to guide, motivate, and inspire participants and staff. This includes being a role model, setting clear goals, and providing direction and support.
- Proficiency in conveying information clearly and effectively to participants, staff, and stakeholders. This also involves active listening and being able to address questions and concerns. - Competence in conducting recreational activities to ensure smooth and successful programs, classes, and events. - Aptitude for quickly identifying and resolving issues or challenges that arise during activities. This includes thinking on your feet and making informed decisions under pressure. - Ability to build and maintain positive relationships with participants, staff, and community members. This involves empathy, patience, and the ability to work well with diverse groups of people. - Awareness of safety protocols and emergency procedures to ensure the well-being of all participants. This includes having basic first aid skills and knowing how to handle emergencies. - Excellence in addressing participants’ needs, providing excellent service, and ensuring a positive experience for everyone involved. This includes handling complaints and feedback professionally. - Assist in designing engaging and enjoyable programs and activities. This includes being able to think outside the box and adapt activities to different interests and needs.
- Skills in building relationships with community members, understanding their interests and needs, and effectively promoting programs to ensure strong participation.
- Capability to assess the effectiveness of programs, gather feedback from participants, and use data to inform supervisors of improvements.
- Competence in handling administrative tasks such as record-keeping and reporting. • Lead children and staff in activities such as preschool classes recreational activities, sports and crafts; supervise others; and interact effectively with children ages 2-12, the public, and City staff. • Communicate clearly and concisely with program participants of different age groups; maintain enthusiasm and a willingness to learn.
• Communicate effectively, both orally and in writing; understand and carry out oral and written instructions. • Exercise judgment in relation to department policy and procedure; maintain accurate records; evaluate programs, services and staff; plan, assign and direct the work of subordinates, instructors and aides. • Establish and maintain effective working relationships with the public, staff, school district personnel and those contacted in the course of the work.
• Flexibility to work some weekends.

Education and Experience:

Education
• Two (2) years college level course work with specialization in recreation science, education, or a closely related field. ECE units strongly desired.
• Equivalent to completion of the twelfth (12th) grade.

Experience
• Two (2) years experience working with children in an organized recreational programming., planning and organizing children's games and crafts. Supervisory experience is a plus. Both volunteer and work experiences are considered.

Licenses/Certificates
• Possession of a valid California Class C driver's license. • Possession of valid certifications in first aid and cardiopulmonary resuscitation (CPR), and to be maintained throughout employment.
•
• Valid Red Cross First Aid Certificate
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PAGE 1214 of 1856
• Valid Red Cross C.P.R. Certificate
Physical Demands and Work Environment
Physical demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and must be able to hear.

Work environment
Characteristics described are representative of those an employee encounters while performing the essential PAGE 1215 of 1856
Employees may
interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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PAGE 1216 of 1856
RESOLUTION NO. R-24-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, APPROVING THE
UPDATED SALARY SCHEDULE FOR FY 2024-2025
WHEREAS, Section 02.05.01(A) of the San Marino Municipal Code (“Code”) provides that salary and benefits plans for employees are a part of the City’s personnel rules and regulations when approved by resolution of the City Council; and
WHEREAS, Section 02.05.01(D) of the Code provides that the City Manager shall prepare salary and benefit schedules for presentation to the City Council; and WHEREAS, the City Council approved the FY 2024-2025 Salary Schedule via Resolution No. R-24-14 on May 31, 2024; and
WHEREAS, the updated FY 2024-2025 Salary Schedule reflects the addition of a Building Attendant position; and
WHEREAS, the City Manager’s compensation increased to $255,000 as of July 1, 2024.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The updated Salary Schedule attached hereto and made a part hereof by this reference shall be adopted as the salary schedule for all employees in the City of San Marino effective July 1, 2024.

SECTION 2. The “Salary Schedule” shall become a part of the City’s personnel rules and regulations.

SECTION 3. This Resolution supersedes the provisions of any prior resolution that established a salary schedule for employees in the City of San Marino.

PASSED, APPROVED, AND ADOPTED on this 13th day of November 2024. ______________________________________
STEVEN HUANG, D.D.S., MAYOR

CITY OF SAN MARINO
ATTEST:
__________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 1217 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-30
PAGE 2 OF 2

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-24-30 was adopted by the City Council of the City of San Marino on the 13th day of November 2024, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 1218 of 1856

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2024
Approved via Resolution No. R-24-30
November 13, 2024
Classification Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Mayor -- -- -- -- -- -- -- -- -- --
Vice Mayor -- -- -- -- -- -- -- -- -- --
Council Member -- -- -- -- -- -- -- -- -- --
City Treasurer -- -- -- -- -- -- -- -- -- --
City Manager -- -- -- -- -- -- -- -- $21,250 $122.60
Fire Chief $16,217 $93.56 -- -- -- -- -- -- $21,684 $125.10 Chief of Police $16,217 $93.56 -- -- -- -- -- -- $21,684 $125.10 Community Development Director $14,454 $83.39 -- -- -- -- -- -- $17,569 $101.36 Finance Director $14,454 $83.39 -- -- -- -- -- -- $17,569 $101.36 Human Resources Director $14,454 $83.39 -- -- -- -- -- -- $17,569 $101.36 Parks & Public Works Dir./City Eng. $14,454 $83.39 -- -- -- -- -- -- $17,569 $101.36 Community Services Director $12,667 $73.08 -- -- -- -- -- -- $15,397 $88.83 Assistant to the City Manager (Community
Engagement Manager) $9,928 $57.28 -- -- -- -- -- -- $12,067 $69.62 Police Commander $13,825 $79.76 $14,516 $ 83.75 $15,242 $ 87.93 $16,004 $ 92.33 $16,804 $96.95 Fire Division Chief $13,825 $79.76 $14,516 $ 83.75 $15,242 $ 87.93 $16,004 $ 92.33 $16,804 $96.95 Public Works Manager $9,928 $57.28 $10,424 $ 60.14 $10,945 $ 63.15 $11,493 $ 66.30 $12,067 $69.62 Accounting Manager/ Controller $9,928 $57.28 $10,424 $ 60.14 $10,945 $ 63.15 $11,493 $ 66.30 $12,067 $69.62 Library Manager $9,928 $57.28 $10,424 $ 60.14 $10,945 $ 63.15 $11,493 $ 66.30 $12,067 $69.62 Police Records Manager $9,928 $57.28 $10,424 $ 60.14 $10,945 $ 63.15 $11,493 $ 66.30 $12,067 $69.62 Recreation Manager $9,928 $57.28 $10,424 $ 60.14 $10,945 $ 63.15 $11,493 $ 66.30 $12,067 $69.62 Code Enforcement Manager $9,928 $57.28 $10,424 $ 60.14 $10,945 $ 63.15 $11,493 $ 66.30 $12,067 $69.62 City Clerk $9,928 $57.28 $10,424 $ 60.14 $10,945 $ 63.15 $11,493 $ 66.30 $12,067 $69.62 Fire Captain $10,139 $41.67 $10,646 $43.75 $11,178 $45.94 $11,737 $48.24 $12,324 $50.65 Fire Engineer $9,140 $37.56 $9,597 $39.44 $10,077 $41.41 $10,581 $43.48 $11,110 $45.66 Firefighter/Paramedic $9,056 $37.21 $9,508 $39.08 $9,984 $41.03 $10,483 $43.08 $11,007 $45.24 Firefighter $8,232 $33.83 $8,643 $35.52 $9,075 $37.30 $9,529 $39.16 $10,006 $41.12 Police Sergeant $9,891 $57.06 $10,385 $59.91 $10,904 $62.91 $11,450 $66.06 $12,022 $69.36 Police Corporal $8,268 $47.70 $8,682 $50.09 $9,116 $52.59 $9,572 $55.22 $10,050 $57.98 Police Officer $7,872 $45.42 $8,266 $47.69 $8,679 $50.07 $9,113 $52.58 $9,569 $55.20 Step A Step B Step C Step D Step E
PAGE 1219 of 1856

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2024
Approved via Resolution No. R-24-30
November 13, 2024
Classification Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Step A Step B Step C Step D Step E
Senior Planner $8,349 $48.17 $8,767 $50.58 $9,205 $53.11 $9,665 $55.76 $10,148 $58.55 Recreation Supervisor $7,540 $43.50 $7,917 $45.67 $8,313 $47.96 $8,728 $50.36 $9,165 $52.87 Associate Planner $7,264 $41.91 $7,627 $44.00 $8,008 $46.20 $8,409 $48.51 $8,829 $50.94 Librarian II $6,889 $39.74 $7,233 $41.73 $7,595 $43.82 $7,974 $46.01 $8,373 $48.31 Management Analyst $6,816 $39.32 $7,157 $41.29 $7,515 $43.36 $7,891 $45.52 $8,285 $47.80 Shop Foreman $6,753 $38.96 $7,091 $40.91 $7,446 $42.96 $7,818 $45.10 $8,209 $47.36 Park Foreman $6,725 $38.80 $7,061 $40.74 $7,414 $42.77 $7,785 $44.91 $8,174 $47.16 Street Foreman $6,725 $38.80 $7,061 $40.74 $7,414 $42.77 $7,785 $44.91 $8,174 $47.16 Facilities Supervisor $6,725 $38.80 $7,061 $40.74 $7,414 $42.77 $7,785 $44.91 $8,174 $47.16 Building Inspector II $6,502 $37.51 $6,828 $39.39 $7,169 $41.36 $7,527 $43.43 $7,904 $45.60 Assistant Planner $6,502 $37.51 $6,827 $39.39 $7,169 $41.36 $7,527 $43.42 $7,903 $45.60 Code Enforcement Officer $6,393 $36.88 $6,712 $38.72 $7,048 $40.66 $7,400 $42.69 $7,770 $44.83 Human Resources Analyst $6,102 $35.20 $6,407 $36.96 $6,728 $38.81 $7,064 $40.75 $7,417 $42.79 Urban Forester $6,025 $34.76 $6,326 $36.50 $6,643 $38.32 $6,975 $40.24 $7,323 $42.25 Administrative Assistant $5,547 $32.00 $5,824 $33.60 $6,116 $35.28 $6,421 $37.05 $6,742 $38.90 Building Inspector I $5,477 $31.60 $5,750 $33.18 $6,038 $34.83 $6,340 $36.58 $6,657 $38.40 Maintenance Worker III $5,477 $31.60 $5,750 $33.18 $6,038 $34.83 $6,340 $36.58 $6,657 $38.40 Police Recruit $5,402 $31.17 $5,672 $32.73 $5,956 $34.36 $6,254 $36.08 $6,567 $37.88 Permit Technician $5,401 $31.16 $5,671 $32.72 $5,955 $34.36 $6,253 $36.07 $6,565 $37.88 Police Dispatcher/Clerk $5,383 $31.06 $5,652 $32.61 $5,935 $34.24 $6,232 $35.95 $6,543 $37.75 Police Records Clerk $5,116 $29.51 $5,372 $30.99 $5,640 $32.54 $5,922 $34.17 $6,218 $35.87 Librarian I $4,961 $28.62 $5,209 $30.05 $5,469 $31.55 $5,742 $33.13 $6,030 $34.79 Recreation Coordinator $4,961 $28.62 $5,209 $30.05 $5,469 $31.55 $5,742 $33.13 $6,030 $34.79 Maintenance Worker II $4,860 $28.04 $5,103 $29.44 $5,358 $30.91 $5,626 $32.46 $5,907 $34.08 Maintenance Worker I $4,619 $26.65 $4,850 $27.98 $5,092 $29.38 $5,347 $30.85 $5,614 $32.39 Account Clerk $4,473 $25.81 $4,697 $27.10 $4,932 $28.45 $5,178 $29.87 $5,437 $31.37 Clerk Typist II $4,181 $24.12 $4,390 $25.33 $4,609 $26.59 $4,840 $27.92 $5,082 $29.32 Special Projects Coordinator $31.91 $33.51 $35.18
Child Development Specialist $25.51 $26.78 $28.12
Professional Intern $23.00 $24.15 $25.35
Assistant Pool Manager $22.32 $23.44 $24.61 -- --
Building Attendant $21.51 $22.59 $23.72 -- --
PAGE 1220 of 1856

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2024
Approved via Resolution No. R-24-30
November 13, 2024
Classification Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Step A Step B Step C Step D Step E
Maintenance Assistant $21.51 $22.59 $23.72 -- --
Recreation Specialist $20.31 $21.33 $22.39 -- --
Water Safety Instructor $20.31 $21.33 $22.39 -- --
Library Assistant $20.10 $21.11 $22.16 -- --
Library Monitor $19.16 $20.12 $21.13 -- --
Police Cadet $18.91 $19.86 $20.85 -- --
Library Clerk $17.57 $18.45 $19.37 -- --
Library Page $17.36 $18.23 $19.14 -- --
Park Attendant $17.36 $18.23 $19.14 -- --
Recreation Program Leader $17.36 $18.23 $19.14 -- --
Lifeguard $17.36 $18.23 $19.14 -- --
Note: Part-time positions max out at Step C
PAGE 1221 of 1856
CITY OF SAN MARINO RESOLUTION NO. R-24-34

Page 1 of 3 ends

San Marino City CouncilNovember 13, 2024

San Marino City Council
November 13, 2024