Santa Ana City Council
June 4, 2024

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case City Council 30 – 67 6/4/2024

such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
City Council 30 – 68 6/4/2024

With courtesy copies to:

Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
To Consultant:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
J. Bradley Wilkes
President
Government Consulting Partners
5016 Brower Court
Granite Bay, California 95746
City Council 30 – 69 6/4/2024

SIGNATURE PAGE FOR CONSULTANT AGREEMENT BEWTEEN GOVERNMENT CONSULTING PARTNERS, INC. AND THE CITY OF SANTA ANA
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST CITY OF SANTA ANA
Jennifer L. Hall Alvaro Nunez
City Clerk Acting City Manager

APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
By:

Jonathan T. Martinez J. Bradley Wilkes
Assistant City Attorney President
RECOMMENDED FOR APPROVAL:

Nabil Saba
Executive Director
Public Works Agency
City Council 30 – 70 6/4/2024

EXHIBIT A

SCOPE OF WORK
City Council 30 – 71 6/4/2024

CITY OF SANTA ANA
Consultant shall perform services as set forth below.

I. Data Collection, Review of Current Fees, Rate Structures, and Cost Analysis a. Participate in a kick-off meeting between consultant and City staff to review objectives of study, agree to methodology, exchange information, timing and schedule for all tasks, and to determine information to be provided by Agency staff. b. Review applicable City documents including but not limited to General Plan, Master Plans, Capital Improvement Program (CIP), current fees, municipal code, and other relevant City documents.
c. Evaluate the City’s existing services to gain an understanding of the City’s operations. d. Meet with staff and conduct interviews as needed to gain an understanding of the City’s functions and operations.
e. Research cost restrictions by funding agencies, such as Caltrans. f. Review methodology of various user fees levied by the city. g. Research methodologies on existing indirect and administrative costs the City charges internally.

II. Billing Hours
a. Develop billable hour targets for Public Works Agency staff members in CIP Engineering, Construction and Traffic based on direct and indirect cost calculations. b. Identify all indirect costs associated with staff activities. c. Calculate full cost (direct and indirect) hourly rates for Engineering staff, based on differing program allowances and restrictions.
d. Ensure costs are appropriate and applicable to funding agency guidelines, including Caltrans.
e. Develop a training and management program to ensure staff are aware of targets and how to correctly and accurately manage timesheets.
f. Monitor timesheets on a monthly bases to ensure target hours are being met.

III. User Fees
a. Determine full costs of both fixed and variable user fees in Public Works. b. Identify alternative methods (if any) of charging fees to ensure efficient and reasonable rates.

IV. Findings, Recommendations, Final Reporting and Presentations

EXHIBIT I

SCOPE OF SERVICES
City of
City Council
Santa Ana RFP 24-051
30 – 72 6/4/2024

CITY OF SANTA ANA
a. Prepare draft and final reports to submit to the City containing background information, methodology, findings, and recommendations.
b. Meet with Public Works Agency and Finance Department staff to discuss findings and issues.
c. Identify and create backup documentation for indirect charges. d. Prepare a comparison between the fees charged by City-selected jurisdictions and the City’s proposed fees. Gather the required information to compare total fees that would typically be charged for specific types of projects.
e. Develop draft Fee Study: Consultant shall prepare a Draft Fee Study and participate in various presentations to select City staff or other interested parties as deemed necessary by staff. Consultant shall collect and document comments and concerns from staff and incorporate those comments as directed.
f. Prepare and deliver a presentation, to the Santa Ana Environmental and Transportation Advisory Commission and the Santa Ana City Council to facilitate understanding of the proposed fees; provide necessary adjustments, if requested. g. Prepare and manage the public comment procedure as required by the Mitigation Fee Act. h. Recommend adjustments to the Municipal Code if necessary. i. If the Consultant feels that additional tasks are warranted, they must be clearly identified in the Consultant’s proposal. The City reserves the right to modify the scope of services before the contract is awarded depending on cost and the City’s confidence in the selected vendor.

City of
City Council
Santa Ana RFP 24-051
30 – 73 6/4/2024

EXHIBIT B
CONSULTANT’S PROPOSAL
City Council 30 – 74 6/4/2024

PROPOSAL FOR
Public Works Agency Cost Recovery Analysis
No. 24-051
Offered by:

Government Consulting Partners, Inc. (GCP)
April 23, 2024
City Council 30 – 75 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 2 City of Santa Ana, California April 23, 2024
Attn: Rudy Rosas
Deputy Public Works Director/City Engineer
20 Civic Center Plaza
Santa Ana, CA 92701
Dear Proposal Committee:

Government Consulting Partners, Inc. (GCP) is pleased to submit this proposal for a public works agency cost recovery analysis. Every aspect of our proposal revolves around our team. Our team is uniquely suited for this project. It was built for this project. No other team will be like it. “Our team” not only includes the four individuals below, but it also includes the city team who will participate in this effort. Without the dedicated city staff who are enthusiastically jumping in on this project, the effort would fail. We recognize this.

Project Team:

Our team includes:

J Bradley Wilkes
40 years of experience – Focused solely on the full cost analysis of local government.

Jeff Wakefield
30 years of experience – Focused solely on the full cost analysis of local government with an emphasis on development services.

Cindy Sconce
23 years of experience – Focused solely on the full cost analysis of local government with an emphasis on meeting state and federal requirements to recover those costs.

Bill Busath
30 years of engineering experience - with state and local government.

If our team is selected to partner with city staff on this important project, we look forward to putting our best effort into producing an outstanding study result.

Sincerely,
J Bradley Wilkes
J Bradley Wilkes
President
5016 Brower Ct
Granite Bay, CA 95746
City Council 30 – 76 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 3

TABLE OF CONTENTS

SECTION PAGE
Cover Letter 2
Executive Summary 4
______________________________________________________________________ I. Services Provided 6

2. Agreement Statement 10

3. Firm and Team Experience 11

4. Proposed Work Plan 13

5. Cost Proposal 20
ATTACHMENTS:

A Certificate and Proposal Pricing
B References
C Proposer’s Statement
D Non-Collusion Affidavit
E Non-Lobbying Certification
F Non-Discrimination Certification
______________________________________________________________________ City Council 30 – 77 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 4 Executive Summary
cost recovery study has been a staple for California cities for the past 40 years, and typically, it is at this point in the proposal, we talk about the “art” and the “science” of the study. Because these studies operate in the world of allocation and indirect costs – which by definition are built on estimations - they do not reach a “CPA” level of accounting accuracy. They are more art than science. While this is true, too often consultants use this as an excuse to lower expectation for the study as a whole. In this proposal, GCP is throwing out this disclaimer. We are aiming for perfection, and we are confident we can get it.

There are two key reasons for this confidence:

First, the strength of our project team and second, our strategy to jump any hurdles and hit the project targets. The targets are very clear and the hurdles to hit those targets are not a mystery.

Project Team: The targets we need to hit for success, and the potential hurdles in front of us blocking those targets, can all be conquered through teamwork. Our project team includes:

Brad Wilkes. Brad has been working exclusively with local governments for the past 40 years.

He has built a number of successful consulting firms and has worked his way up from a frontline consultant to the highest levels of management for a number of national firms. Specific to this proposal, he has also participated in at least a dozen cost recovery projects for development-related services for the city of Santa Ana.

Jeff Wakefield. Jeff is one of the state’s most qualified cost analysts. His 30-year career has been focused on development-related services in city and county government. His comfort zone is in the world of building, planning, traffic, engineering, and all things development.

During his career, Jeff has also completed several cost recovery studies for the city of Santa Ana.

Cindy Sconce. Cindy’s 23-year career has also been focused on cost analysis of local government. While she and Jeff have somewhat parallel interests in the development functions of city government, she is one of only a few consultants in the state that pairs this experience with the second important step of a project like this – the actual experience in navigating the confusing and complex web of state and federal requirements that must be met to obtain reimbursement of many of those costs.

Bill Busath. Bill’s key role as a team member is a linchpin for the success of our effort. He will view this effort through the lens of a city staff member. Too often, as consultants to government, we make assumptions and plans based on our experience – just assuming these A
City Council 30 – 78 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 5 plans and assumptions fit the city we are working with. This fundamental error can be a nagging, sometimes unseen, fatal error. Bill’s assignment in this study is to navigate and guide our team through this hurdle. Bill ended his career in local government as the Director of Utilities in the city of Sacramento. He worked his way up from being a front-line Caltrans engineer and junior staff member in Sacramento, to working in the highest levels of city government. He brings an extensive resume to our team.

City Staff Members: It would be a huge oversight to minimize the effort and contribution of city staff in this effort. Without their knowledge, determination and enthusiasm, this project will fail. We look forward to working hand in hand with city staff, managers, and directors.

Project Targets: While the targets for success and the
hurdles in front of those targets are many, they can be summarized in five key areas:

Development related services in Santa Ana account for
almost $12 million of cost. This is our main target. The calculation and recovery of those costs. These services employ a number of costing and charging permit fee
charging mechanisms. These fees are designed to
address the unique nature of each permit. Many
services lend themselves to a fixed fee. These services are more often routine in nature, each similar to the next, and the effort by staff members can be estimated fairly accurately. These services are then charged using a fixed fee based on an assumed number of hours.

Fees charged on a variable basis – valuation, and square footage – represent several challenges not found when analyzing services charged by fixed fees. The complexity of valuation tables and the estimation of project size represent unique challenges – both positive and negative. The experience of our project team makes sense of this complexity and brings order to what can be a confusing process.

A third, very key target in Santa Ana public works, are services that are charged using hourly rates. When done correctly, this is the most accurate method of charging for services. But it is complex – because there are a hundred moving parts – and therefore, a daunting challenge for local governments to harness accurately. Because this is a methodology that many state and federal government reimbursing agencies require, it represents the biggest challenge for local governments to meet. Many give up and forfeit any chance of recovery for these related services.

Our project team understands the mechanics of doing these studies – fees based on fixed and variable fees, and the calculation of hourly rates. Notably, what sets our team apart is our experience in obtaining reimbursement of costs through each of these charging mechanisms.

It is not our goal, or the city’s goal, to employ a consultant year after year to manage this effort.

One important aspect of our work is to set a foundation of systems that define repeatable steps that city staff can follow to obtain long term reimbursement of city costs. $12 Million
City Council 30 – 79 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 6 -These are our targets, and the hurdles we need to jump to hit these targets are clear. Our team is confident and ready to go. The remaining sections of our proposal will examine in detail options, ideas, processes, and experiences we have developed over our careers. We are looking forward to combining these experiences with the ideas and experiences of city staff and managers as we explore the best practices found across the country.

Services Provided
overnment Consulting Partners (GCP ) is a firm focused on the analysis of the full cost of governmental services. This includes the development of federal 2CFR 200 and full cost allocation plans, indirect cost rates, the full cost of providing user fee and SB 90 claiming services and other related cost and revenue enhancement consulting services. The city’s RFP requested the following services:

I. Data collection, review of current fees, structure, and cost analysis.

Our GCP team has years of experience working in the city. We want to capitalize on this experience, while also, listening to staff and
understanding their goals and objective for the
project. This experience gives us a head start in
every aspect of what is outlined in the RFPs
scope of services. However, as we think
about the first few weeks of this study, we
know we will quickly realize we don’t know
everything. We will approach the kickoff
meeting and the interactions of our team
with city staff with this in mind. Using this
graphic as an example, we want to listen
first, act second. While our GCP team
certainly has preconceived ideas and
plans, we will not discount the input and
direction from the city team who have years of
actual real-life experiences with the services the
study is focused upon. We will take notes, share
ideas, then put all the ideas together and finalize a
plan of attack.

In parallel with these beginning meetings, in
the background, our team members will hit
the ground running and waste no time
learning or asking about what basic data is
needed and how to get it. We understand exactly
G
City Council 30 – 80 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 7 what data is needed and we can quickly match what is needed with how to find it. Brad and Jeff first began working with Santa Ana in the late 1990s and Brad has been involved with city projects on an annual basis since 2015. We understand the city organizational structure, we feel comfortable communicating with the city’s finance and administrative departments, and we know the pluses and minuses of city reports – such as those produced by the Lawson system and the centralized accounting systems. We know the citywide account structure and the budget unit codes of funds, departments, divisions, etc. We feel at home reading technical data and can quickly communicate with city staff using the same “language” as we gather the documents and reports that will be the foundation of our calculations.

Since this RFP has gone out, our team has spent hours online reviewing fee structures and noting areas of strength and areas that may be open for improvement. We will not only provide a cost analysis, but we will listen to staff about what is working well and what is not in terms of structure, management, process, etc. We look forward to talking about streamlining fee schedules, discussing pros and cons of valuation-based structures, square footage-based fee structures, and the convenience of fixed fee charges and balancing the accuracy vs. the administrative work required for accurate hourly rate charged fees.

The second step of this study is after the costs have been reviewed and calculated – how does the city recover these costs? Cost recovery can be made in a number of ways, including user fee charges, grant funding, state and federal reimbursement (SB 90, Caltrans, etc.) GCP team members have experience guiding city governments through each potential aspect of cost reimbursement. This effort of cost calculation and the corresponding reimbursement of those costs is multidimensional. Each avenue of potential reimbursement has its own requirements. How are indirect costs calculated and are these calculations supported by substantial backup, do they follow the unique guidelines of each reimbursement option? Our project team has prepared hundreds of citywide cost allocation plans (both full cost and federal/state (2 CFR Part 200) cost plans), departmental cost plans and our team has submitted and navigated more calculations to approving authorities than has any other team of four members in the state. This gives us confidence that this section of the study will be successful.

II. Billing Hours.

The operations and services that public works is responsible for span across fund and department lines. Each operation and service has a profile. This profile – what is done, who is the customer, who does the work, how long does it take, etc. – will drive how the cost is calculated and how it is then charged and reimbursed. This profile also drives the requirements that shape how costs are calculated. For many user fee services the state code provides direction, for example, it is generally accepted by California agencies that user fee charges cannot recover more than reasonable estimates of the cost to provide the service. This generally applies to most of the services we will review in the city. This RFP is different than most city user fee RFPs. The services included in this study have profiles that dramatically vary. Understanding each service and how it will be charged and recovered is key to success. This section of the RFP – hourly rates – points directly to the reimbursement of Caltrans funded projects. Understanding how to calculate and then get reimbursement of those project costs requires an in-depth understanding of Caltrans rules and requirements. A major part of those requirements is the correct development and use of hourly rates. Hourly rates calculated for the estimation of fixed fee-based user fees in the general fund – can be exactly that – estimates. For Caltrans reimbursements, they cannot. The foundation of solid City Council 30 – 81 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 8 hourly rate calculations comes directly from time sheets and time keeping systems. These systems are more than the transactional effort of entering hours per project into time sheets. To have a defendable hour rate study, the following steps need to be built:

Starting with the end in mind – for a department in the city to recover maximum costs for services they provide – a process must be developed to track and then charge for each step that was taken to provide that service. This process, for many services provided by the city, is directly tied to how many hours each service is required. There are specific rules and requirements that dictate how these hours are tracked and then charged.

Through analysis and interviews, we will determine the number of annual billable hours each staff position can reasonably do. This will be dependent on the type of work each person is responsible for. Administrative, clerical, supervision related positions will have fewer billable hours than a frontline engineer or inspector. Each
position will be
reviewed, and a
“target” number
of billable hours
will be
developed.

Once those
targets are
established, that
process must
merge with the
systems used by
the city to input
and then track
those hours.

Each month, the
system will
report back how the targets are begin met and adjustments can be made to fine tune those targets. At the end of 12 months, reliable data that meets Caltrans requirement will become the basis for the full cost recovery of Caltrans funded projects.

This is a key step - one that will drive the entire success of cost recovery for a major section of the city’s cost recovery goals. We are confident that we have technical skill to make these calculations and that we have the management skills to develop processes that define repeatable steps that city staff can follow to obtain long term reimbursement of city costs and coach and guide city staff through any challenges that may arise.

III. User Fees.

A dominant part of the study will be the review of the “traditional” development related user fee service provided by most California cities. The cost of these services are recovered by permit fees that may be fixed in nature – based on an average estimate of time and the full cost of that time – or recovered by a variable measure – based on size, either valuation or square footage. We are City Council 30 – 82 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 9 looking forward to listening to city staff and learning from them what is working and what could be improved. We can bring examples from the hundreds of cities we have worked with and can help guide this discussion to something more than just a rudimentary calculation of cost.

The graphic below illustrates some of the innovative concepts our staff has developed:

BEST PRACTICES – PERMITTING AND FEE CHARGING

METHODOLOGIES DEVELOPED BY GCP TEAM MEMBERS
City Council 30 – 83 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 10 IV. Findings.

GCP is committed to accomplishing all the reporting and presentations listed as, a – i, in this section of the RFP. Our reports will be pointed toward both a technical audience (Caltrans reviewers and accountants) and to policy and decision makers. Our team is skilled and enjoys the opportunity to share and explain, both in detail and at a high level, our work. Our team is designed for opportunities like this. A summary of the strength or our team is illustrated below:

Agreement Statement
GCP concurs with the provisions outlined in the city’s Sample Agreement.

City Council 30 – 84 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 11

FIRM AND TEAM EXPERIENCE

overnment Consulting Partners (GCP ) offers a team handpicked to address the challenges of California local government. Our firm consists of four professionals, all top in their fields.

We are based in the Sacramento area, but our work has always been dominated by southern California cities and counties. We move seamlessly up and down the state. The city will find that the ease of working together will make it look like our office is next door! Each member of our team could conduct all phases of this project, so it has been difficult to make the traditional assignments or project work by team member. Instead, we would like to slot each team member into focus groups, knowing that we will slide in and out of all phases of the work. Our graphic below shows these focus groups:

We are pleased to introduce the best-selling point of our “firm” – our people.

G

City Council 30 – 85 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 12 J Bradley Wilkes
40 years of experience – Focused solely on the full cost analysis of local government. • Founder and President of Government Consulting Partners (GCP) • Senior Manager working with MGT Consulting
• Founder and President of Public Resource Management Group (PRM) • Division President of Maximus
• Executive Vice President with David Griffith and Assoc. (DMG) Brad started his career in local government consulting in 1982. He was trained in the preparation of county cost allocation plans and state mandated cost claiming. This set a foundation of understanding the strict requirements of recovering indirect and direct costs from reimbursing federal and state agencies. Later, when city governments began to use the same tools to calculate costs and seek reimbursement via the same agencies and through user fee charges, Brad moved quickly into city consulting as well. During his career, Brad rose to the top levels of corporate management with a number of different national consulting firms – all focused on managing the reimbursement of the full cost of local government services. He has also founded two regional boutique consulting firms, again, focused on local government management of cost and revenue.

Jeff Wakefield
30 years of experience – Focused solely on the full cost analysis of local government with a focus on development services.
• Senior Member of the Government Consulting Partners
• Senior Manager with MGT Consulting
• Senior Manager with Wilden Consulting Group
• Project Manager with Maximus
• Senior consultant with David Griffith and Associates (DMG) • Consultant with Vertex consulting
Jeff and Brad have worked together several times over their careers. Jeff is a leading expert in the state as it related to user fee services in the develop areas. He has completed hundreds of building, planning, engineering, traffic, CIP and other development related studies focused on the calculation of the full cost of services and the best ways to recover those costs. Jeff has worked for cities as large as San Diego and Sacramento and as small as Laguna Hills.

Bill Busath
30 years of engineering experience with state and local government. • Senior member of Government Consulting Partners
• Director of Utilities – City of Sacramento
• Registered Civil Engineer – City of Sacramento
• Junior engineer with CalTrans
Bill brings our team a specific skill no other consulting firm has – 30 years of experience in state and city government. Working his way from a front-line engineer to the highest levels of city government, Bill’s experience brings a unique skill set to this project.

City Council 30 – 86 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 13 Cindy Sconce
• Senior Member of the Government Consulting Partners
• Senior Manager with MGT Consulting
• Senior Manager with Nimbus Consulting Group
• Principal Consultant with Maximus
• Manager with Centration

Cindy has recently joined GCP and brings a much-needed skill set to our team. In addition to her vast user fee experience working with cities and counties – both large and small – she brings hands on experience completing hourly billing rate studies, then guiding the calculations through the approval process at Caltrans. Her experience will be vital to the success of this project.

To explore a complete list resumes, projects and clients by team member please follow the links below:

GCP Experience

Proposed Work Plan
I. Approach.
he GCP approach is designed to provide the City with a solid foundation of innovative, yet functional user fee practices, processes and fees. Because we don’t assume we know it all, this foundation will be built upon methodologies the city has developed over the past number of years married with best practice options that, after consulting with City representatives, clearly fit the needs of Santa Ana.

We respect the efforts of the staff, consultants and Council who developed the existing master fee schedule and accompanying fee structures and policies. GCP only recommends changes that accomplish one of several things:
• Increase fee equity across the spectrum of applicants. • Increase user-friendliness for customers.
• Eliminate a conflict with State or Federal law.
• Further policy goals of the City.

T
City Council 30 – 87 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 14 During interviews, GCP solicits opinions from Santa Ana’s staff regarding areas where the master fee schedule could be improved. These ideas often stem from complaints and feedback received at the front counter or over the phone. This is invaluable feedback that could improve customer experience and increase overall equity of the fee schedule.

WORKPLAN

The following work plan illustrates our step-by-step process and can be adjusted to meet the City’s specific needs once the contract is signed and the project starts.

Step one: Kickoff Meetings & Data Gathering Meetings:
1) Meet with the City management team and department heads to introduce study. Confirm City’s overall project lead. Confirm communication protocols. 2) Obtain budgets, staffing information, adopted fee policies, etc. to begin the project.
3) Initial meetings with individual departments:
▪ Explain the fee study process and goals.
▪ Review the department’s fee schedule and solicit feedback for improvement.
▪ Provide copies of regional best practice fee schedules ▪ Hear from staff any specific issues or challenges GCP should be aware of regarding their department.

4. Data gathering meetings: Conduct on-site or virtual meetings with each department under study. Strive to obtain 90% of time requirement data from these meetings to minimize staff homework assignments.
1) Identify personnel (within and outside the department) typically involved with each fee service and work with staff to develop reasonable time estimates. 2) Discuss ground rules and assumptions for time estimates. E.g., include driving time? Include required re-checks?
3) Discuss any proposed fee structure changes. These can stem from frequent customer complaints, City staff’s observations or best practice knowledge of the consultant. 4) Identify any significant materials costs (e.g. water meters) or contractor costs. 5) Request activity reports indicating how many times each fee was charged in the last fiscal year.
6) Discuss how time estimates for any fee services not covered during the meeting will be obtained.

City Council 30 – 88 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 15 Step two: Execute - Begin Cost Analysis:
1) Input data received from the data gathering meetings into GCP software.
2) GCP reviews for completeness and issues a request for any missing data.
3) Review overhead rate calculations and fully burdened hourly rate calculations with City representatives.

COST ANALYSIS METHODOLOGY

GCP employs three methods of analyzing costs for user fee study engagements: per-unit analysis, case-study analysis, and programmatic analysis. The particular method we use depends on available data, City’s goals and objectives and other considerations. Each method is designed to calculate estimated reasonable costs in compliance with the California State constitution. Each method incorporates the five elements of eligible cost as described below.

Per-unit analysis method – this is our primary method of user fee cost analysis. We interview the city’s subject matter experts to determine the average reasonable time required to complete each fee-related service. Time estimates are then applied against fully burdened hourly rates to produce full cost results. Fully burdened hourly rates incorporate all of the cost elements described above.

Cost Element Description
Direct Labor Costs
Salary and benefit costs of staff directly involved with service provision. Direct contractor costs.

Direct Materials Costs
Material costs that benefit a particular fee service.

Example: public noticing costs for planning entitlements.

Department/Divison Indirect Costs
Administrative staff (managers, clerical, analysts) within a department/division and line-item expenditures not
specific to one fee service.

Citywide Overhead
Central support department budgets (HR, Attorney,
Finance, etc.) are allocated to direct service departments based on auditable metrics.

Cross Support Costs
Instances where two or more departments contribute
direct labor for a particular fee service. Best practice is to consolidate these efforts rather than create two separate fees. Example: Attorney review of a specific plan
application.

City Council 30 – 89 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 16 We can use actual time records in place of time estimates if a city employs a time-tracking system.

We first review the data to determine if it is reliable enough for fee calculation purposes. We have found that time-tracked data often includes anomalous results caused by human error. If we can extract these anomalous results, this provides an excellent base for cost calculations. If the data is deemed insufficient in accordance with State guidelines, it still may be useful to spot check staff time estimates on a case-by-case basis, providing a higher comfort level for the city’s decision makers.

Case-study analysis method – some user fees aren’t easily analyzed via the per-unit analysis method described above. For example, Santa Ana currently charges a fee of $1.75 per square foot for Sidewalk Inspections. However, your staff likely don’t know how much time it takes to inspect only one square foot of newly constructed or repaired sidewalk. To overcome this, we work with your staff to identify: a) the typical project type/square footage for your city and 2) the reasonable time required to inspect a sidewalk project of this scope and size. Together, we can assess whether the current fee of $1.75 is too high or too low and the proper adjustment required to achieve full cost recovery. The results can then be extrapolated if decision-makers determine that a tiered structure is preferable due to economies of scale.

Programmatic analysis method – some fee services do not lend themselves to either a per-unit or case-study method of analysis. An example includes a daily swim fee within a recreation department. Staff cannot tell us how much time they spend on one swimmer. Another example includes a general plan maintenance fee. Staff cannot quantify how their General Plan and related elements benefits specific proposed developments. For the latter fee, we calculate annual longrange program costs by amortizing staff and consultant fees associated with each element. Next we divide these total program costs by the annual fee revenue the surcharge will be applied against to calculate the appropriate surcharge amount.

Share cost analysis with department contacts – Provide project status reports. 1) Incorporate new data received and email second draft results with backup calculations to each division/fee-area lead. Significant gaps between service costs and the fee currently charged are highlighted.
2) Review the second draft results with each division/fee-area lead. Incorporate in realtime any time adjustments received during the meeting. 3) Establish a firm window for any additional time revisions.

City Council 30 – 90 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 17 Step Three: Deliver Draft Cost Analysis Results:
1) GCP prepares a draft report that identifies the full cost of each service analyzed, the fee currently charged, the resulting subsidy and proposed fee adjustments. The report also addresses significant findings, concerns and opportunities that come to our attention throughout the course of the study. 2) A market survey comparing fees charged by neighboring jurisdictions is included.
3) The draft report is circulated to management and department staff for comments.
4) A review timeframe is negotiated with the City’s project lead. This timeframe or window must be sufficient for proper staff review while staying within the overall project timeline.
5) Comments and corrections are incorporated along with any findings discovered through the course of study.
6) The draft final report is issued.

Presentations and fee implementation

1) GCP works with City management to customize a fee implementation strategy that works best for the city. Typically, this involves an outreach meeting to interested members of the community and a presentation to a finance committee. These meetings ensure that the community has a voice in the fee schedule structures and policies.

Step Four: Finalize Results:

1) Working with City staff, GCP incorporates all appropriate feedback and finalizes the project results and recommendations.
2) Deliver Excel-based fee model to City staff. Train staff in how to update the model for future changes such as adding or deleting staff, updating expenditures, and adding or deleting fee categories. Our model also incorporates a simple feature for updating results based on a CPI adjustment factor. 2) Prepare for and schedule City Council and other presentations.

City Council 30 – 91 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 18 Provide the information Council needs proactively – having conducted hundreds of successful user fee studies, GCP consultants know the information Councils typically need to feel comfortable with proposed fee adjustments. Examples include:
• Relevant comparison data
GCP provides data on real-life projects reflecting
the City’s overall construction mix, rather than
randomly selected fees from each department’s
schedule.

• A cohesive subsidization strategy

Increasingly, councils expect to see an overall strategy with respect to fees receiving General Fund subsidy.

We work with department staff to organize these fees
into categories reflective of Council priorities.

• Stakeholder feedback

GCP develops presentations explaining study goals, methodology and any proposed changes that might affect the development community. The development community appreciates these opportunities to provide feedback prior to study finalization. GCP staff have conducted outreach presentations to local BIA chapters, chambers of commerce and tax advocate watchdog groups. In every case, developers are supportive if they feel they’re being treated fairly. We prepare City staff for questions such as “What do we get from this study? Is the City adding more staff? Will we see faster turn-around times?” Deliverables, implementation plans and schedules are shown below.

Water Heater Permits Life Safety
Appeals Customer Access
Solar Energy Permits Sustainability
NSF Check fees State set limits
Youth Sports Access and Community
Benefit
Rationale for Subsidized Fee Recommendations
City Council 30 – 92 6/4/2024
Government Consulting Partners City of Santa Ana PW Proposal 19 City Council 30 – 93 6/4/2024 Government Consulting Partners City of Santa Ana PW Proposal 20

COST PROPOSAL
Our goal is to be the best qualified and lowest cost proposal. The proposal is as follows:

Fixed Bid: $109,000
Proposed Hours: 558
Proposed Hourly Rate: $195.00
Our hourly rate reflects our “no overhead” firm. Every member of our firm works directly on projects. Team member hourly rates are not burdened with unproductive overhead. We strongly believe this is a key point to our success.

The fixed fee includes all travel and related expenses. (annually)
City Council 30 – 94 6/4/2024
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City Council 30 – 101 6/4/2024
Public Works Agency
www.santa-ana.org/public-works
Item # 31
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Agreement with Yunex Traffic for Traffic Signal and Street Lighting Maintenance

AGENDA TITLE
Approve Agreement with Yunex Traffic to Provide Preventative and Emergency Maintenance Services of the Traffic Signal and Street Lighting Systems (Special Gas Tax, General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Yunex, LLC dba Yunex Traffic to provide Preventative and Emergency Maintenance Services of the Traffic Signal and Street Lighting Systems, for a total amount not to exceed $7,000,000, for a three-year term beginning July 2, 2024, and expiring July 1, 2027, with a provision for one, two-year extension (Agreement No. A-2024-XXX).

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The City’s Traffic Signal and Street Lighting systems consists of 308 traffic signals, 12,100 Streetlights, 100 Closed Circuit Television (CCTV) cameras, 16 Crosswalk Flashing Beacons, and nine (9) Speed Feedback signs. To effectively and safely operate and maintain the traffic signal and street lighting systems and associated infrastructure, the City relies on a specialty maintenance contractor to provide the necessary personnel, equipment, and resources. Maintenance consists of two components: Routine Maintenance and Extraordinary/Emergency Services.

Routine Maintenance is preventive and is performed on a scheduled basis. It consists of inspection and service once per month of each traffic signal and corresponding computerized controller housed in an equipment cabinet. Certain system components, such as cameras, flashing beacons and speed feedback signs, will receive quarterly (once every three months) checkups and Streetlight night surveys will receive semiannual (once every six months) checkup for safety, operation, and cleanliness.

Additionally, Extraordinary/Emergency Services are performed on an on-call basis, in response to unforeseen circumstances such as damage caused by accidents or failure City Council 31 – 1 6/4/2024
Agreement with Yunex Traffic for Traffic Signal and Street Lighting Maintenance June 4, 2024

of major system components. Work details depend on the nature of the repair and whether some or all equipment is defective or obsolete. Most emergencies are related to damage stemming from automobile accidents.

On April 18, 2024, the Public Works Agency released Request for Proposals (RFP) No. 24-046 (Exhibit 1) for qualified firms to provide Preventative and Emergency Maintenance Services of the Traffic Signal and Street Lighting System. The RFP was advertised on the City’s online bid management and publication system, PlanetBids, with proposals due on May 9, 2024. System records indicate a total of 34 vendors were notified and downloaded the bidding documents.

Three proposals were received by the RFP deadline on May 9, 2024, opened, and all three were deemed responsive. The selection committee with experience in traffic signal and street lighting maintenance and related program services evaluated all proposals. The selected, highest-ranked firm will provide traffic signal and street lighting maintenance services for the City. Based on the criteria outlined in the RFP, the following summarizes the responding firms and their rankings:

Firm Location Rank
Yunex Traffic Anaheim, CA 1
Econolite Systems Anaheim, CA 2
Bear Electrical Solutions, Inc. Anaheim, CA 3
Staff recommends awarding an agreement to Yunex Traffic for Traffic Signal and Street Lighting Maintenance services (Exhibit 2). Yunex Traffic’s work experience and proposal demonstrate that the firm has the necessary technical capacity and expertise to complete the required services outlined in the RFP. The firm’s rates are reasonable and within industry standard and the proposal was determined to provide the best value for the City.

FISCAL IMPACT
Funding is included in the proposed FY 2024-25 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.

Fiscal
Year
Accounting
Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (3-Year Term)
2024-25
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
City Council 31 – 2 6/4/2024
Agreement with Yunex Traffic for Traffic Signal and Street Lighting Maintenance June 4, 2024

Fiscal
Year
Accounting
Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
2024-25
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
2025-26
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
2025-26
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
2026-27
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
2026-27
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
Optional Two-year Extension
2027-28
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
2027-28
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
2028-29
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
2028-29
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
TOTAL $7,000,000
City Council 31 – 3 6/4/2024
Agreement with Yunex Traffic for Traffic Signal and Street Lighting Maintenance June 4, 2024

EXHIBIT(S)

1. RFP 24-046 Proposal

2. Agreement
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager
City Council 31 – 4 6/4/2024
Traffic Signal and Street Lighting Maintenance
(RFP NO.: 24-046)
for the City of Santa Ana
May 6th, 2024
Work Proposal
Yunex Traffic
1026 E. Lacy Avenue
Anaheim, CA 92805
www.yunextraffic.com
EXHIBIT 1
City Council 31 – 5 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 1
Table of Contents .................................................................................................................. 1 Cover Letter / Introduction ..................................................................................................... 2 Contract Agreement Statement.............................................................................................. 3 Firm and Team Experience .................................................................................................... 4 Yunex Experience .............................................................................................................. 4 Years in Business ........................................................................................................... 4 Company Profile............................................................................................................. 4 Recently Awarded Public Sector Contracts:........................................................................ 5 Firm Ownership .............................................................................................................. 6 Location of Company Offices .......................................................................................... 6 Principal Contact Person Regarding Proposal:................................................................ 6 Contractor’s License / DIR Registration........................................................................... 7 Yunex Key Personnel (8 pages do not count towards page count)...................................... 8 Project Manager ............................................................................................................. 8 Project Coordinator......................................................................................................... 9 Field Supervisor ........................................................................................................... 10 Traffic Signal Technicians ............................................................................................. 11 Street Lighting Technician............................................................................................. 13 Fiber Optic Technician .................................................................................................. 14 Organization Chart ....................................................................................................... 15 Subcontractors ............................................................................................................. 15 Understanding of Need........................................................................................................ 16 Our Approach / Response Times...................................................................................... 16 Work Plan/Scope of Work ................................................................................................ 17 Routine Maintenance.................................................................................................... 17 Extraordinary Services.................................................................................................. 20 Spare Materials ............................................................................................................ 22 On-Line Portal (Service Business Platform @ITS) ............................................................ 23 Customer Portal............................................................................................................ 24 Relevant Project Experience................................................................................................ 26 References.......................................................................................................................... 28 Scope Schedule (1 page does not count towards page count) ............................................. 29 Required Attachments 3-1 through 3-4 (6 pages do not count towards page count).............. 30 Table of Contents
City Council 31 – 6 6/4/2024
Mr. Cesar Rodriguez
Project Manager
City of Santa Ana
20 Civic Center Plaza, M-43
Santa Ana, CA 92701
~
1 UN c .- X

T RA FF IC
RE: Proposal for: Traffic Signal and Street Lighting Maintenance (RFP NO.: 24-046) Mr. Rodriguez,
Yunex LLC would like to express our sincere appreciation for the opportunity to participate in the proposal process for providing Traffic Signal and Street Lighting Maintenance for the City's traffic signal and street lighting systems. The prices and terms stated in our proposal package will remain in effect for 90-days from the date of submission, May 6th, 2024.

Yunex LLC is a corporation, incorporated in the State of Delaware on February 17th, 2021. Our federal tax employer I.D. number is 86-2136678 and our corporate address is 9225 Bee Cave Road, Building B, Austin, TX 78733.

Yun ex LLC is an electrical contracting firm who is a California licensed A & C-10 contractor (CA License #1080007) and is also a registered Public Works Contractor (DIR No. 1000815000), who provides leading edge traffic technology for the fast-paced Intelligent Transportation Systems world. Whether providing maintenance services, local controllers, controller firmware, central systems, system analysis, design, or integration, Yunex LLC brings innovative and reliable solutions to customers.

Addendum #1 (dated April 30th, 2024) has been received and is acknowledged.

Both Michael Hutchens and Robert Paquette are ·authorized to legally execute legal documents on behalf of Yunex Traffic. Delegation of Approval Authority will be provided at the time of signatures, due to proposal page limitations.

During the evaluation, if there are any questions regarding this proposal, please feel free to contact either of us using the contact information listed below. We look forward to serving the needs of the City of Santa Ana and would like to thank you in advance for your consideration.

Respectfully,
~~~ West Operations Manager
1026 E. Lacy Ave.

Anaheim, CA 92805
(951) 784-6600 Office
(951) 784-6700 Fax
[email protected]
Yunex LLC
Robert Paquette
Sales Manager
1026 E. Lacy Ave.

Anaheim, CA 92805
(951) 784-6600 Office
(951) 784-6700 Fax
[email protected]
City Council 31 – 7 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 3
Yunex Traffic submits its proposal with the following Exceptions and Assumptions relating to Appendix Attachment 2 (Sample Agreement) of the RFP and would like the opportunity to discuss the following, if selected:
• Customer shall have a non-exclusive, royalty-free, nontransferable perpetual license to use Yunex Traffic Technical Data in matters relating to the contract but shall not disclose Yunex Traffic Intellectual Property including base Source Code to any third party under any circumstances. This contract does not include developing a new product so there will not be any technical data developed or originating for this project. • Yunex Traffic will indemnify Customer only for third party claims against Customer to the extent damages are a direct result of Yunex Traffic’s negligence or willful misconduct. • Further, Yunex Traffic must be promptly informed of any third-party claims and have full control of all defense decisions and outcome, except Yunex will not do anything to expressly admit culpability of Customer without its written consent. • Yunex Traffic assumes that any liquidated damages and disincentives, however defined, described, or identified, are the sole and exclusive remedy for the related nonconformance, and that liquidated damages and disincentives shall never exceed an annual aggregate of 10% of the annual contract value.
• Yunex Traffic assumes that all damages be capped at 100% of the contract price in the aggregate, and all indirect, consequential, special, incidental, punitive, and similar damages are expressly waived by the Parties.
• Yunex Traffic assumes that it will have full control of defending and resolving infringement claims.
• Yunex Traffic will allow audits 1) with reasonable notice, 2) at reasonable times, 3) for document specifically related to this project, but not including cost information.

Information provided or obtained in the course of an audit, may not be removed, copied, transmitted, scanned, or photographed, or otherwise removed from Yunex premises. • Yunex Traffic assumes that all implied warranties not expressly agreed upon in the Contract are waived. The remedies established in the warranty provision(s) shall be Customer’s sole and exclusive remedies relating to warranty. • Yunex Traffic assumes that all rights and remedies of the Customer shall be expressly stated in the Contract and shall be the sole and exclusive remedies of the Customer for claims arising from the Contract.

Contract Agreement Statement
City Council 31 – 8 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 4
Yunex Experience
Yunex Traffic has over 40 years of experience in traffic management solutions and services. From there, we have
taken the comprehensive expertise in the field of intelligent traffic solutions with us in our way into the future. We enjoy an outstanding reputation as a global solution partner for future proof mobility concepts. In doing so, we combine indepth industry experience and market leadership with the agility of a startup. Yunex Traffic has had a long and storied history in traffic signals, streetlights, fiber optic, and customer service.

Years in Business
Yunex currently maintains traffic signals, streetlights, fiber optic, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of assorted sizes from full function intersections to in-pavement flashing crosswalks and rapid flashing beacons. We are dedicated to meeting and exceeding the challenging public safety requirements associated with our industry. We have been in the traffic signal maintenance industry worldwide for over 50 years. In the United States, we have been in business for over 40 years servicing numerous contracts throughout the country.

Company Profile
The Yunex Traffic Customer Service Division is a licensed A & C-10 electrical contracting and transportation engineering firm specializing in the maintenance, testing, repair, upgrading and replacement of traffic signals, streetlights, fiber optic, and exterior commercial lighting. We have a broad range of expertise and experienced personnel including registered professional transportation engineers, International Brotherhood Electrical Workers (IBEW), Journeymen Electricians/Technicians and International Municipal Signal Association (IMSA) Certified Technicians. Our listed field technicians are certified as “Qualified Electrical Workers” and have the necessary NEC and IMSA certifications required within the RFP.

We are proud to say that we are one of the most successful traffic signal, streetlight, and fiber optic maintenance/construction contractors in the United States. Our employees and equipment are dedicated for traffic signal, streetlight, and fiber optic maintenance/repair. We issue insulated bucket trucks to all our linemen and electricians. Each truck is equipped with all the necessary tools, equipment, and inventory to perform 100% of project specifications, including all maintenance and repairs for traffic signals. All vehicles are appropriately marked with the company logo, Department of Transportation (D.O.T.) markings, and each employee is issued a company phone and a laptop, or tablet computer.

As the leader in the private traffic signal and streetlight maintenance industry in the United States, Yunex Traffic can provide unparalleled expertise and outstanding value in traffic signal and street lighting related services.

Among the most beneficial:
 Yunex Traffic has the largest workforce of IMSA Level III Certified Technicians, NEC Certified Electricians, and construction personnel in the industry.

Firm and Team Experience
Yunex Traffic has the
largest workforce of IMSA
Level III Certified Traffic
Signal Technicians and
NEC Certified Electricians
in the industry.

City Council 31 – 9 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 5
 Yunex Traffic has strategically positioned field offices with an abundance of inventory and technical resources, should the need arise.
 All technicians are assigned vehicles which are taken home daily to ensure rapid response in case of
emergency.
 Yunex Traffic employees live in geographical areas,
which allow them to respond quicker than our
competition. This provides our customers with the most
efficient response times in the industry.
 Yunex Traffic owns and operates approximately 100
service vehicles (including three cranes) of several
types and sizes in the State of California, the bulk of which are in Southern California.
 Yunex Traffic will provide and maintain emergency service response on a three hundred and sixty-five (365) day basis, including all holidays.

Yunex Traffic is focused on delivering what your city needs the most today; safe, reliable infrastructure solutions that help decrease costs, increase revenue, and have a positive environmental impact for the City of Santa Ana and its residents.

Recently Awarded Public Sector Contracts:

1. City of Rancho Cucamonga – Traffic Signal Maintenance – 05/2024

2. City of Santee – Citywide Streetlight LED Upgrade Project – 04/2024

3. County of San Diego – As-Needed Traffic Signal Preventative Maintenance – 03/2024

4. County of San Diego – As-Needed Traffic Signal Emergency Work Services – 03/2024

5. City of San Bernardino – Traffic Signal On-Call and Emergency Repairs – 01/2024

6. City of Glendale – Traffic-Related Electrical Devices Maintenance – 10/2023

7. City of Anaheim – Traffic Signal Maintenance and Emergency On-Call – 09/2023

8. Western Riverside Council of Governments (WRCOG) – Streetlight Maint. – 08/2023

9. City of Banning – Traffic Signals Maintenance & Repair – 08/2023

10. City of Santa Paula – On-Call Traffic Signal Repair Services – 07/2023

11. City of Indian Wells – On-Call Traffic Signal Maintenance – 07/2023

12. City of Westminster – Maintenance of Traffic Signals and Appurtenances – 06/2023

13. City of Cypress – Traffic Signal Maintenance Services – 06/2023

14. City of Santa Monica – Street Light Electrical Repair Services – 05/2023

15. City of Stanton – Traffic Signal and Streetlight Maintenance Services – 05/2023

16. City of Rancho Palos Verdes – Traffic Signal Maintenance Services – 05/2023

17. City of Rancho Palos Verdes – Streetlight Maintenance Services – 05/2023

18. City of Temecula – On-Call Traffic Signal and Streetlight Maintenance – 05/2023

19. City of Solana Beach – Traffic Signal and Safety Lighting Maintenance – 05/2023

20. City of Newport Beach – Traffic Signal Maintenance Services – 05/2023 City Council 31 – 10 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 6
Firm Ownership
o Firm Name: Yunex LLC, DBA, Yunex Traffic
o Address: 9225 Bee Cave Rd, Bldg. B, Ste 201 Austin, Texas 78733 o Phone: 512-837-8300 Fax: 512-421-6617
o Form of Ownership: LLC
o State of Incorporation: Incorporated in the State of Delaware in February 2021 Number of employees locally and nationally
Our Yunex Traffic US headquarters is in Austin, TX and employs more than 200 people - engineers, developers, integrators, and support staff - all driving our traffic systems business.

An additional 100 technical staff are in multiple field offices across the country to complete local projects and provide customer support. Our robust portfolio of products and experience will help drive your project’s success.

Location of Company Offices
Yunex Traffic US Headquarters
9225 Bee Cave Rd, Bldg. B, Ste 201
Austin, Texas 78733
512-837-8300
https://www.yunextraffic.com/global/en/
Project Office
Yunex Traffic - Orange/Los Angeles
Office, Warehouse, & Invoicing
1026 E. Lacy Ave.

Anaheim, CA 92805
Other California Offices
Yunex Traffic – Riverside/San Bernadino Yunex Traffic - San Diego Office, Warehouse, and Testing Facility Office & Warehouse 2250 Business Way 1820 John Towers Ave., Suite A
Riverside, California 92501 El Cajon, CA 92020
Yunex Traffic – Bay Area
Office & Warehouse
20956 Corsair Blvd.

Hayward, CA 94545
Principal Contact Person Regarding Proposal:

Robert Paquette
Sales Manager
2250 Business Way
Riverside, California 92501
Office: (951) 784-6600 / Fax: (951) 784-6700
[email protected]
City Council 31 – 11 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 7
Contractor’s License / DIR Registration
City Council 31 – 12 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 8
Yunex Key Personnel (8 pages do not count towards page count) Project Manager
If selected, Joshua Ferras would be the Project Manager servicing the City of Santa Ana. Josh, his Project Coordinator, Adrienne Carucci, and the Maintenance Field Supervisor, Fred Molina, will be responsible for maintaining communication with the city regarding daily operation and maintenance of all traffic signal equipment. Our account management team/field staff will work closely with you/your team to ensure that all your requests are being effectively addressed.

If awarded this contract, Joshua will be able to allocate 50% of his time to this contract.

City Council 31 – 13 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 9
Project Coordinator
If awarded this contract, Adrienne will be able to allocate 50% of her time to this contract.

City Council 31 – 14 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 10
Field Supervisor
If awarded this contract, Fred will be able to allocate 35% of his time to this contract.

City Council 31 – 15 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 11
Traffic Signal Technicians
If awarded this contract, Kevin will be able to allocate 75% of his time to this contract.

City Council 31 – 16 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 12
If awarded this contract, Gerardo will be able to allocate 75% of his time to this contract.

City Council 31 – 17 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 13
Street Lighting Technician
If awarded this contract, Chris will be able to allocate 50% of his time to this contract.

City Council 31 – 18 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 14
Fiber Optic Technician
If awarded this contract, Charles will be able to allocate 25% of his time to this contract.

City Council 31 – 19 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 15
Yunex Traffic has 30+ additional technicians (mostly IMSA Level III Certified) located in Orange, Los Angeles, Ventura, Riverside, San Bernardino, and San Diego County areas. We also employ over 25+ key construction personnel for major repairs. These include certified crane operators, dedicated utility locators for (USA) Dig Alert Service, Corning certified fiber optic technicians, and our own in-house loop crew.

Organization Chart
Subcontractors
All services outlined in the RFP will be performed by Yunex Traffic as the Prime Contractor. With that stated, we at Yunex do maintain relationships with numerous specialty contractors throughout the industry to be able to respond to our customer’s needs as a complete one-stop solution for all things traffic signal, streetlight, and fiber-optic related. Should the need for a subcontractor arise, we will immediately notify our City Representative prior to utilizing them.

City Council 31 – 20 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 16
It is our understanding that the City of Santa Ana is seeking a qualified firm to provide Traffic Signal and Streetlight Maintenance and Repair Services. The selected service company will be responsible for providing a continuing, comprehensive, routine, and extraordinary maintenance program for the City’s equipment. The City’s expectation is that the maintenance program will reduce the incidence of malfunctions, reduce complaints, promote safety, and proactively extend the longevity of the equipment, thus reducing the overall operating cost for the traffic signal/streetlight system.

Our goal is always to exceed our customer’s expectations. We have a broad range of experienced personnel including NEC and IMSA Level III Traffic Signal Maintenance personnel. The technicians assigned to this contract have over 62 years of combined experience managing and maintaining traffic signal, streetlight, fiber networks, and central systems.

Our in-house traffic signal laboratories (located in Riverside) provide a full range of technical services including complete controller/cabinet testing, repair, and conflict monitor testing/certification. Services for this contract include the provision of appropriately trained personnel and equipment necessary to perform maintenance activities as outlined in your RFP.

We understand that the general Scope of Work to be done consists of routine preventative maintenance and repair to your traffic signals and streetlights as well as general and emergency repairs of the same. These services will provide your city with safe and efficient operations.

Yunex Traffic will have available and readily accessible, qualified personnel, tools, equipment, facilities, and material required to perform all work necessary for the maintenance of the City’s traffic signal and streetlight systems, as outlined in the Scope of Work and in compliance with current City and State standards.

Our Approach / Response Times
To be able to respond immediately to emergency calls, Yunex Traffic’s field technicians are authorized to take their work vehicles home daily. All work vehicles are stocked with proper field equipment so he/she may sufficiently address most problems they encounter while responding.

Emergency response call outs and unscheduled repairs are initiated by calling our toll-free emergency phone number, 1-800-229-6090. A live dispatcher will be available 24 hours a day, 7 days per week, 365 days per year. Our dispatcher will create a work order in our visual planning board and once the work order is released, it will immediately transfer to our technician’s queue on their mobile device. As part of our quality control practice, our dispatcher will follow up with a phone call to our technician to confirm that he/she is in receipt of the call out/work order. For emergency calls, the technician will arrive at the site within thirty (30) minutes to assess and correct the reported problem. Once the problem is corrected, the technician will inform the city of the repair actions.

Understanding of Need
City Council 31 – 21 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 17
Work Plan/Scope of Work
It is always the goal of Yunex Traffic to tailor our services around our customer’s needs. We understand that throughout the term of a contract, those needs may change. We approach all our contracts with the same vision; build a partnership with the City’s staff and work towards achieving common goals set forth through that partnership. We realize that this is an everevolving process and that is why we believe that the only successful route is through establishing common goals. This methodology and a commitment to service will be applied to every aspect of our services for the City of Santa Ana.

Routine Maintenance
We will execute a comprehensive monthly routine maintenance program as outlined in the City’s Appendix Attachment 1 (Scope of Work), as recommended by the manufacturer, and as listed below. Yunex Traffic will also maintain, at the same unit price, additional traffic signals and appurtenant devices as they are installed or become a part of the maintenance requirements of the city.

Yunex Traffic technicians will, at a minimum, perform the following tasks on the City’s traffic control systems monthly:
 Routine maintenance is typically scheduled by the technician as they are more aware of the geography of the area. He/she will take into consideration contract requirements and your preference when scheduling routine preventive maintenance.  Once our technician arrives at the location, he will complete a job hazard analysis (JHA) determining any potential hazards at the location. Following the JHA, they will secure the area with proper traffic control as referenced in the most recent editions of the CAMUTCD and W.A.T.C.H. Handbooks and in accordance with the city’s traffic control requirements.  Our technician will clean and vacuum the controller and battery backup cabinets (if equipped) and ensure the cabinet vents are un-obstructed, the air filter is clean, properly inserted, and secure (air filters will be replaced quarterly). During this process, your Yunex Traffic technician will perform the following checks inside the controller cabinet:
o Confirm the controller cabinet is securely mounted to the foundation and inspect the seal for deterioration.

Excessive dampness and
plant/animal intrusion inside the
controller cabinet will be
reported to the city and repaired
immediately.
o Verify fan operation and ensure
the thermostat is set to 85
degrees Fahrenheit and that
there is sufficient airflow
through the cabinet.
o Inspect cabinet hardware (i.e.,
door gaskets, hinges, locks,
etc.) for proper operation. All
deficiencies will be repaired and
reported to the city.

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Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 18
o Inspect electrical components (i.e., relays, load switches, equipment displays and indications, flasher(s), rack-mount detectors, harness/connectors, service connections, system telemetry, communications system, cabinet grounding, GFCI receptacles, terminal connections cabinet lights and switches, CMU (interlock) door switch, the police panel switches, etc.) for proper operation and adjust, as necessary. We will also verify proper operation of all equipment displays and cabinet/controller indicator lamps. Deficiencies that pose a safety concern will be corrected immediately.
o Semi-annually verify that controller software/firmware is up to date.  Following the visual inspection, your Yunex Traffic technician will examine the functionality of the controller in relation to traffic at the intersection and confirm all phase and coordination timing is programmed correctly and is current based on the timing sheet located in the controller cabinet.
 In addition to monitoring phase actuation from vehicle/traffic, they will also confirm proper intersection cycling by manually placing vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad to verify controller servicing of each phase.
 Yunex Traffic technicians will ensure your controller’s date and time is correct and we will adjust all controller clocks within 48 hours of time changes related to Daylight Savings Time. This also includes confirming the correct date and time in all Conflict Monitor Units and Malfunction Management Units (CMU/MMU) during each visit.  Your Yunex Traffic technician will check the controller log buffers and investigate any faults that may have surfaced since the last maintenance visit.  CMU’s/MMU’s can be tested annually or as requested. Technicians will be ATSI CMU/MMU Test Equipment Certified. Individual test results will meet the city’s documentation requirements and be available in each controller cabinet and an electronic file (USB) will be delivered to the city within 30 days after completing the testing. This test will also be documented on the routine maintenance log located in the controller cabinet.

If requested, the cost for annual CMU/MMU testing will be billed on a time/material basis.  The technician will confirm all detector loop cables are correctly identified, connected to the correct vehicle detector field terminals, and that a call is placed on the correct detector input, and that the input places a call on the correct controller phase. We will adjust or retune detector amplifiers and correct substandard splices, as necessary. Loops requiring re-seal or replacement will be documented and reported to the city immediately.  If the intersection is equipped with video/radar detection our technician will verify that detection zones are properly structured. They will also verify proper camera operation by monitoring the vehicle call on the video processor unit and confirm that the calls are registering in the controller and actuating the correct phase in the controller. The technician will verify that detection system software has been properly updated. Video Detection lens cleaning is included with Quarterly Routine Maintenance of Video Detection Systems.  If equipped, your Yunex Traffic technician will confirm operation of all preemption devices (i.e., railroad, emergency vehicle preemption (EVP), fire station preemption, etc.). EVP testing will be completed monthly and is included with routine monthly maintenance.

Our technicians are
extremely knowledgeable
with the installation,
handling, and testing of
interconnect and fiber
optic systems.

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Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 19
 Inspect CCTV cameras for correct operation. Check for damage to wiring or housing and clean lens. CCTV camera lens cleaning is included with Quarterly Routine Maintenance of CCTV Cameras.
 The technician will also test your interconnect systems to maintain existing operation and will notify you of any deficiencies.
 If equipped, your Yunex Traffic technician will check the battery back-up systems / uninterruptible power supplies (UPS) including checking/logging the battery and load levels. In addition, we will confirm all battery connections to ensure they are clean and secure. We will report any batteries that require replacement immediately. All events and run time will be documented inside each controller cabinet. Semi-Annual testing by electrical bypass for proper operation can be completed upon request on a time/material basis.
 Yunex Traffic will perform a semi-annual night check of safety lights/illuminated street name signs (IISNS) at all signalized intersections (if equipped) and all city-owned and SCE owned streetlights. Our findings will be submitted to the city and required repairs will be made according to the Extraordinary Maintenance schedule. Semi-Annual night checks are billed under Semi-Annual Routine Maintenance.
 Our technician will walk the intersection (clockwise and counterclockwise) and visually inspect all poles, signal heads, pedestrian signals, associated framework, and signal mounted signs for proper operation, alignment, and broken or missing parts. During this process, your Yunex Traffic technician will perform the following checks outside of the controller cabinet:
o Depress all pedestrian push buttons and observe proper timing and display.
o Visually inspect the loops for sufficient sealant or
exposed loop wires.
o Inspect pull boxes, pull box lids and hand-hole covers.

Missing covers/lids will be replaced immediately.
o Visually inspect all signal doors, back plates, and visors and confirm they are secure.
o Remove unauthorized signs, stickers, and posters that can be easily removed from traffic signal poles and the controller cabinet. Graffiti will also be removed within twenty-four (24) hours of notification.
o Prepare a list of locations where painting may be
necessary, which will be submitted to the City for
approval. Painting rates can be provided, if requested.  The technician will lubricate cabinet door locks and padlocks semi-annually, unless required sooner.
 Maintain a yearly inventory list of all equipment in the controller cabinet at each location. This list will also be updated electronically and provided to the city yearly in a Microsoft Excel spreadsheet, or as requested.
 Your Yunex Traffic technician will document all maintenance activities on the city approved Preventative Maintenance checklist, on the cabinet log, and in their mobile device which is wirelessly communicating to our maintenance server enabling our customers to view all progress in virtually real-time.

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Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 20
 Flashing Beacons noted in the RFP will be inspected quarterly for proper operation and alignment. Routine adjustments, routine repairs, and alignment corrections will be made as needed. Solar panels will be cleaned according to the manufacturer’s recommendation.  Speed Feedback Signs will be inspected quarterly for proper operation. Routine adjustments, routine repairs, and corrections will be made as needed. Solar panels will be cleaned according to the manufacturer’s recommendation.  Streetlight Meter Hubs noted in the RFP will be inspected semi-annually for safety, operation, and cleanliness. Routine adjustments, routine repairs, and corrections will be made as needed.

Extraordinary Services
In addition to the Preventative Maintenance program, we will provide other Extraordinary Services such as scheduled repairs, emergency response and technical support services to the City’s traffic signal systems in accordance with City requirements and as listed below.

Our Extraordinary and Emergency Response Services include, but not limited to, the following services:
 Furnish and install replacement safety lights or illuminated street name signs.
 Downed signal heads, poles, signal on flash, signal blackout, burned out lamps, damaged controllers and cabinets, damaged illuminated street name signs, damaged inductive loops, sensing elements, pedestrian push buttons, electroliers, pedestrian signal heads, wiring, and other operational equipment related issues.  Assisting the City for special events or for City construction projects, as necessary to implement revised traffic signal timing and phasing for changed traffic conditions. If requested, prepare punch list items, and follow through with city representative to ensure a successful completion. Perform overhead maintenance on traffic signals, safety lighting, street name and regulatory signs, video detection cameras, Opticom systems, and license plate reader (LPR) systems.
 Provide support for underground maintenance including conduit repair or replacement, wire inspection and installation, and interconnect installation.
 Repair, replace or otherwise render in good working order all defective parts of the traffic signal equipment with like make and model parts. Whenever equipment is removed, the city
representative will be notified within twenty-four (24) hours.  USA Dig Alert – Locating services using in-house locators.

City Council 31 – 25 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 21
o Yunex Traffic will respond to all Underground Service Alert (USA) requests/notices or at the request of city staff for the marking and protection of traffic signal underground facilities such as traffic signal and electrical conduits, interconnect facilities, loops, safety light conduits, and other appurtenant equipment which might conflict with other right-of-way construction or repairs. Our technicians are equipped and certified with the proper locating devices provided by Metrotech.
 Fiber Optic related maintenance services such as: Installation, splicing, terminations, troubleshooting, on-reel testing, and integration.
 Signal Loop Replacement. Yunex Traffic is the only maintenance provider who performs Loop replacements in-house.

Yunex Traffic will notify the City prior to any traffic signal deactivations that may be necessary to provide the required services. Traffic signal shutdowns will not be scheduled without the approval of an authorized representative of the City. Also, Yunex Traffic will not proceed with any extraordinary repairs without authorization from the city, unless it is a matter of public safety.

City Council 31 – 26 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 22
Spare Materials
Yunex Traffic has over $1,500,000 in local inventory available to the City of Santa Ana.  25+ – 2070 controllers from various manufacturers
 25+ – NEMA controllers (such as Econolite ASC3, ASC2-S, Cobalt, etc.)  25 – 24VDC Power Supply
 25+ – MMU/CMU’s from various manufacturers
 150 – Load Switches
 60+ - Detectors
 6 – Type P controller cabinets
 3 – 332 controller cabinets
 250+ – Replacement LED Lamps (Red/Yellow/Green) / LED pedestrian signals  50 – ADA compliant pedestrian activation buttons
 25+ - Battery Backup Batteries (sizes/manufacturers vary)  25+ - Several types/sizes of Marbelite streetlight poles  20+ - Luminaire Mast Arms of various lengths
 20+ – Luminaires of various manufactures and wattages  250+ - Photocells/shorting caps from various manufactures  50,000+ - Feet of various wire types
City Council 31 – 27 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 23
On-Line Portal (Service Business Platform @ITS)
Yunex Traffic has rolled out a new service tool called SBP (Service Business Platform), which is a proprietary management system designed to effectively manage all service order progress, remotely update our ERP system (SAP) and as work is performed.  SBP allows us to monitor many key performance items such as time arrived onsite, time of completion, materials used, and vehicle/equipment used.  SBP keeps historical records for every location which allows the technicians an additional resource when troubleshooting.
 When creating a new service request, the SBP will query the location history and will flag the order if it appears to be a repeated call out or duplicate order.  Technicians transmit response and routine maintenance items in real-time using IOS or Android devices.
 The contractual Scope of Work and all maintenance activities are also available for technicians to review to ensure all tasks are completed within the specified timeframe.  Customer specific checklists for routine preventative maintenance will be available to the technicians so all required tasks are completed, per your Scope of Work.

City Council 31 – 28 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 24
Customer Portal
The SBP Customer Portal gives our customers access to:
 Monitor real-time status of routine maintenance and service calls.  Location history (sort/filter by date, location, call type, etc.).  Overall historical maintenance and repair data.
 Real-time equipment inventories, maps, and event reporting.  Asset management (including digital photographs, GIS data, etc.).

City Council 31 – 29 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 25
Yunex is more than willing to provide a training session on SBP and our Customer Portal to any city employees that are interested.

Tracking as Related to Invoicing
In addition to our Customer Portal, you will receive a monthly detailed billing report with each invoice that lists labor and equipment hours billed for each service order.

City Council 31 – 30 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 26
Yunex Traffic stands uniquely positioned to partner with the City of Santa Ana for Traffic Signal and Street Lighting Maintenance and Repair Services. In fact, we believe that experience, value proposition, a unique mix of corporate characteristics, industry focus, and experiences, is unmatched in the current market. Specifically, we at Yunex Traffic believe that we are the best fit for this contract, based on 5 key attributes:

1. Corporate/Divisional Competency

2. Experience

3. Locality

4. Scalability

5. Updated Project Management
Our Corporate/Divisional Focus and Competency
Yunex Traffic is a major global player in the industry, driving innovation in technology and physical products that are used by partners, both public and private, throughout the world. The Field Services Division at Yunex Traffic is focused on the installation, integration, and maintenance of all systems, from legacy technology to the newest and most advanced traffic management devices on the market. While this ability to work with all systems is a requisite competency for any maintainer, Yunex Traffic is unique in its occupation of a space that straddles innovation and deployment in a field environment.

Our competitors typically focus on narrower aspects of the Traffic market: Heavy Construction, Traditional Maintenance, or Technological Innovation. By comparison, Yunex Traffic and our Field Services Division provides customers with a wide base of expertise across the spectrum of innovation, deployment, integration, and maintenance of systems and devices.

Our Experience
Yunex Traffic has been extremely successful in retaining traffic signal, streetlight, fiber optic, and engineering customers due to our desire to offer the best possible customer service. We have an exemplary customer service track-record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and proprietary detailed monthly reports. We understand what is required to maintain a community’s infrastructure and strive to exceed our customer’s expectations.

Relevant Project Experience
City Council 31 – 31 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 27
Our Locality
Our project office, in nearby Anaheim, is only 5 miles from the City of Santa Ana. We are poised to react quickly with additional or specialty equipment, supplementary personnel when required, and with materials that the city requires. This location is not a temporary office specific to this project; we have been firmly planted for over 40 years in the area with multiple certified technicians within minutes of your city.

Our Scalability
Yunex Traffic Field Services operates maintenance and project contracts across the United States, serving more than 300 public customers. Unlike a regional player, the distributed Yunex footprint allows us to respond to emerging requirements by shifting resources to where they are needed most. We are the company you are looking for - both local and global. Since we operate in multiple markets, our personnel and equipment are not affected by the same circumstances.

Our Project Management
To provide efficient and effective project management, project progress is tracked in real time using digital tools such as Power BI, Map box, ArcGIS, and Tableau, which enable transparency between Yunex Traffic and its client, while reducing risks of delays.

City Council 31 – 32 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 28
Yunex Traffic is pleased to list the following references for this project:

Client / Term Description / Revenue City Contact Contact information City of Anaheim
(10/2004 – Current)
On-Call Traffic Signal
Maintenance
$1,080,000 annually
John Thai
201 S. Anaheim Blvd.

Anaheim, CA 92805
714-765-5202
[email protected]
City of Chino
(07/2012 – Current)
Traffic Signal
Maintenance
$918,374 annually
Mario Flores
13220 Central Ave
Chino, CA 91710
909-591-9828
[email protected]
City of Costa Mesa
(03/2011 – Current)
Traffic Signal
Maintenance
$400,000 annually
Noel Casil
77 Fair Drive
Costa Mesa, CA 92626
714-754-5298
[email protected]
City of Fullerton
(04/2018 – Current)
Traffic Signal
Maintenance
$125,000 annually
Dave Langstaff
303 W. Commonwealth
Fullerton, CA 92832
714-738-6858
[email protected]
City of Garden Grove
(02/2012 – Current)
On-Call Traffic Signal
Maintenance
$300,000 annually
Dai Vu
PO Box 3070
Garden Grove, CA 92840
714-741-5189
[email protected]
City of Huntington Beach
07/2017 – Current)
Streetlight Conversion
and Maintenance
$600,000 annually
Bob Stachelski
2000 Main Street
Huntington Beach, CA 92648
(714) 536-5523
[email protected]
City of Irvine
(09/1998 – Current)
Traffic Signal
Maintenance
$850,826 annually
Mark Ha
6427 Oak Canyon
Irvine, CA 92618
949-724-6186
[email protected]
City of Newport Beach
(10/2004 – Current)
Traffic Signal
Maintenance
$280,000 annually
Bryan Loo
100 Civic Center Drive
Newport Beach, CA 92660
949-644-3324
[email protected]
City of Orange
(04/2011 – Current)
On-Call Traffic Signal
Maintenance
$40,000 annually
Jimmy Rocha
637 W. Struck
Orange, CA 92867
714-981-9567
[email protected]
City of Rancho Cucamonga
(10/2004 – Current)
Traffic Signal
Maintenance
$828,050 annually
Timothy Baltazar
10500 Civic Center Dr.

Rancho Cucamonga, CA 91730
909-774-4136
[email protected]
Yunex has over 70 additional references that can/will be provided upon request.

References
City Council 31 – 33 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 29
Scope Schedule (1 page does not count towards page
count)
City Council 31 – 34 6/4/2024
Appendix
ATTACHMENT 3-1: NON-COLLUSION AFFIDAVIT

CERTIFICATIONS

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
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In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Note: The above Non-collusion Af • • the Proposal. Signing this Proposal on the signature portion thereof is Non-collusion Affidavit. BIDDERS are cautioned that m • ,_...-, .. ~,.-r,,, " the certifier to criminal prosecution.

Michael J. Hutchens est Operations Manager, Vunex LLC
State of California
County of Riverside
to ( or affirmed) before me on this __ day of , 20 , by - --------= ...... ;;::-' proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

Please see attached Notary Form
Notary Public Signature Notary Public Seal
City of Santa Ana RFP 24-046
City Council Page A3-1 31 – 35 6/4/2024

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of California
County of Riverside
on t>'.:5 -o<o - "2...o-Z.'1 before me, Melissa Marie Torna - Notary Public ----------- (insert name and title of the officer) personally appeared t-'\\~E\.., -:r, ~~r-JS ,
who proved to me on the basis of satisfactory evidence to be the person(1) whose name($') is/qr subscribed to the within instrument and acknowledged to me that he/s~ /ttiey executed the same in his/h r/t eir authorized capacity(i~ ), and that by his/b r/tl} ir signature(.s') on the instrument the person(~ . or the entity upon behalf of which the person~ ) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(Seal)

MELISSA MARIE TO RNA
Notary Public • California
Riverside County
Commission ti 23 72969
r.;,.o••'• My Comm, Expires Aug 30 , 2025
City Council 31 – 36 6/4/2024
Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
The prospective participant ce1tifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

YUN::X

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1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities".

This ce1tification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this ce1tification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm Yunex LL
Signed and Printe
Title West Operations Manager
Date 05/06/2024
City of Santa Ana RFP 24-046
City Council PageA3-2 31 – 37 6/4/2024
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
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The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP 24-046
City Council Page A3-3 31 – 38 6/4/2024
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by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Secf o.H- 1-420, and any consultant of public works violating this Section is subject to all the penalties i osed 01~a violation of the Chapter. ~
Title:

Firm:

Date:

Vunex LLC
05/06/2024
City of Santa Ana RFP 24-046
City Council Page A3-4 31 – 39 6/4/2024
Appendix
ATTACHMENT 3-4: FLEET COMPLIANCE CERTIFICATION

CERTIFICATIONS
YUN::X

TRAFFIC
Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for pe1jury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct:
□ The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.
□ The Fleet is exempt from the Regulation under section 2449.1(£)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. □ Bidder and/or their subcontractor is unable to procure R99 or RI 00 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1 (f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids).
□ The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449( c )(18).

Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). 181 The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Please see explanation below.

Name: Michael J. Hutchens
Title: West Operations Manager
Date: 05/06/2024
Vunex LLC does not currently have any self-propelled off-road diesel vehicles 25 horsepower or greater and no two-engine vehicles in it's fleet.

City of Santa Ana RFP 24-046
City Council Page A3-5 31 – 40 6/4/2024

CONTRACTOR AGREEMENT BETWEEN THE CITY OF SANTA ANA AND

YUNEX LLC FOR PREVENTATIVE AND EMERGENCY MAINTENANCE SERVICES

OF TRAFFIC SIGNAL AND STREET LIGHTING SYSTEMS
THIS AGREEMENT is made and entered into on this 4
th day of June, 2024 by and between Yunex
LLC, a Delaware limited liability company, dba Yunex Traffic (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On April 15, 2024, City issued Request for Proposal (“RFP”) No. 24-046, by which it sought to retain a contractor having special skill and knowledge in the field of scheduled preventative and emergency maintenance services of traffic signal and street lighting systems for City’s Public Works Agency.

B. Contractor submitted a responsive proposal that was among those selected by the City.

Contractor represents that it is able and willing to provide such services described in the Scope of Work that was included in RFP No. 24-046.

C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the Scope of Services - Exhibit A, attached hereto and incorporated herein, and as further described in Contractor’s Proposal - Exhibit B, attached hereto and incorporated herein.

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Contractor's Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C.” The total compensation for services provided shall not exceed $7,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.
b. Payment by City shall be made within forty-five (45) days following receipt of proper EXHIBIT 2
City Council 31 – 41 6/4/2024

invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor’s account(s) with financial institutions.

Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on July 2, 2024 and end on July 1, 2027, with the option for the City to grant up to one (1), two (2) year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below.

4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or City Council 31 – 42 6/4/2024

caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7. INSURANCE
Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages:

Minimum Scope and Limit of Insurance. Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. • Workers’ Compensation (W/C): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Vendor has no employees.
• If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
• CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Permittee including materials, parts, equipment, and personnel furnished in connection with such work or operations.
• All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Permittee for City.
• All required insurance policies: For any claims related to this contract, Permittee’s insurance coverage shall be primary and any insurance maintained by City, its City City Council 31 – 43 6/4/2024

Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
• All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Permittee’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability.
• Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written shall be provided to City for policy cancellation or non-renewal due to non-payment.
• Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Responsible Staff), 20 Civic Center Plaza (M-XX – Responsible Staff’s Department mail box), Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate.

Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.

Verification of Coverage. Permittee shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.

However, failure to obtain the required documents prior to the work beginning shall not waive Permittee’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The retroactive date must be shown and must be before the date of the contract or the beginning of work.
• Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.

City Council 31 – 44 6/4/2024

Subcontractors. Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors.

Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.

10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created City Council 31 – 45 6/4/2024

pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement.

11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City.

12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

13. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each City Council 31 – 46 6/4/2024

party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City.

16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

City Council 31 – 47 6/4/2024

19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714- 647-6956
With courtesy copies to:

Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
To Contractor:

Michael J. Hutchens
West Operations Manager
Yunex LLC
1026 E. Lacy Ave.

Anaheim, California 92805
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have City Council 31 – 48 6/4/2024

been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

21. CALIFORNIA AIR RESOURCES BOARD COMPLIANCE
Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board (“CARB”) including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).

Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.

Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.

22. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures on following page]
City Council 31 – 49 6/4/2024

SIGNATURE PAGE TO CONTRACTOR AGREEMENT BETWEEN THE CITY OF

SANTA ANA AND YUNEX LLC FOR PREVENTATIVE AND EMERGENCY

MAINTENANCE SERVICES OF TRAFFIC SIGNAL

AND STREET LIGHTING SYSTEMS
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST CITY OF SANTA ANA
Jennifer L. Hall Alvaro Nunez
City Clerk Acting City Manager
APPROVED AS TO FORM CONTRACTOR:

SONIA R. CARVALHO
City Attorney
By:

Jonathan T. Martinez By:

Assistant City Attorney Title:

RECOMMENDED FOR APPROVAL
Nabil Saba
Executive Director
Public Works Agency
CONTRACTOR:

By:

Title:

City Council 31 – 50 6/4/2024

EXHIBIT A

SCOPE OF SERVICES
City Council 31 – 51 6/4/2024
City of Santa Ana RFP 24-046
Page A1-1
Appendix
ATTACHMENT 1

SCOPE OF WORK

CITY OF SANTA ANA

REQUEST FOR PROPOSALS
FOR

TRAFFIC SIGNAL AND STREET LIGHITNG MAINTENANCE
RFP NO. 24-046

INTRODUCTION/BACKGROUND
The City of Santa Ana is one of the largest and most densely populated cities in Orange County. Santa Ana has a population of nearly 335,000 and serves as the county seat. The City of Santa Ana is centrally located in the heart or Orange County and is bounded by Interstate-5 to the north, Interstate-405 to the south and State Route-55 to the east. The City has over 450 miles of roadway including 15 major arterials.

The City of Santa Ana Public Work Agency operates and maintains over 300 traffic signals and over 12,000 streetlights citywide. The Traffic Engineering division oversees day-to-day management, operation, preventive maintenance, and emergency repairs of the City-owned traffic signals and streetlights. The City prides itself in providing its residents and visiting travelers a well maintained transportation systems that promotes safety and efficiency for all modes including motorists, bicyclists, pedestrians, transit, and emergency vehicles.

SCOPE OF WORK
I. PURPOSE
The City of Santa Ana is seeking an experience contractor to perform preventative and extraordinary maintenance on the Citywide Traffic Signal and Street Lighting systems.

II. TRAFFIC SIGNAL SYSTEM MAINTENANCE

1. Scope of Work
The Contractor shall furnish all tools, equipment, apparatus, facilities, labors, services, training and materials to perform all work necessary to maintain all traffic signal facilities in a good and worker-like manner according to the proposal submitted and in accordance with these specifications.

Maintenance of the traffic signal control system located at the City’s Traffic Management Center will be done as part of extraordinary maintenance only.

2. Service Personnel
City Council 31 – 52 6/4/2024
City of Santa Ana RFP 24-046
Page A1-2
The Contractor shall provide qualified service personnel to maintain and to service all traffic signal equipment utilized by the City. Personnel shall have at least two years of experience maintaining and troubleshooting traffic signal equipment. Detailed knowledge of Type NEMA, Type 332 and ATCC cabinets is required. The city utilizes 2070 and Cobalt controllers with Econolite ASC3 and EOS Firmware. Personnel must be knowledgeable in the use of these controllers.

All Lead Maintenance Personnel is required to have an IMSA Traffic Signal Level 2 Certification. In addition, all service personnel shall possess an NEC certification.

The City reserves the right to refuse the use of any personnel whom in the City’s sole opinion are not qualified to work on these systems. An agreed upon personnel list shall be maintained and only those listed are allowed to work in the city. Any changes need to be authorized by the City.

3. List of Signalized Intersections
See "Appendix Attachment 4" for the list of Traffic Signals, Video Detection System, CCTV cameras, Flashing Beacons, and Speed Feedback Signs.

4. Additions to System
The Contractor shall maintain additional traffic signals and appurtenant devices as they are added or installed. City will notify the contractor of such addition and the contractor shall include them in the maintenance contract. Cost of the routine maintenance of the new addition will be per contract unit price and will be effective the 1st day of the following month unless stated otherwise in the notification.

The City may, at it sole discretion, add and eliminate signals from this contract. The contractor shall be notified of such addition or deletions in writing. Such changes shall increase or decrease the invoice at the same unit price as specified in the Contract Agreement.

5. Routine Maintenance
The routine maintenance shall be performed on a periodically basis based on type of equipment.
(a) Traffic Signal:
(i) Maintenance period:

The Contractor shall perform a complete inspection and service of each signalized intersection once a month, not less than 25 days or more than 35 days apart, for safety, operation and cleanliness.
(ii) Maintenance Tasks:
 Cabinets:

The Contractor shall clean the controller cabinets and associated service pedestals thoroughly on the inside, including all components. The Contractor shall remove all unauthorized external attachments such as notices, posters, signs, etc. and notify the City of any graffiti that is on the signal equipment. It is not the Contractor’s responsibility to remove the graffiti City Council 31 – 53 6/4/2024
City of Santa Ana RFP 24-046
Page A1-3
o Ventilation system:

The Contractor shall ensure that the cabinet’s ventilation system is in working order. Ensure that the Thermostat and Fan operates properly. The air filter shall be replaced and dated every 90 days (regardless of condition).
o Meter Pedestal:

The Contractor shall ensure that the associated electrical meter pedestal is in working order. Ensure that the breakers, contactors, photoelectric controls operate properly.
o Controller and Timing:

The Contractor shall check controller timing against the timing sheet and notify the City on any deviation. No timing parameters shall be changed without explicit approval from the City.
o Vehicle Detection System:

The Contractor shall ensure that the vehicle detection system is fully functional. Maintenance Personnel must be well versed in the use of the different types used by the City. The City utilizes the following types of Detection:
 Loop Detection - Detectors needs to be checked that it is properly detecting vehicles and able to apply calls to the controller. The Contractor shall adjust the sensitivity levels to tune out any stuck detectors or replace defective vehicle detector amplifiers as necessary. The Contractor shall meter loops individually when troubleshooting loop problems. The City shall be notified of all defective loops.
 Video Detection – The system needs to be inspected to ensure normal operation. All detection zones needs to be checked for proper detection and the systems needs to be verified that it is capable of applying calls to the controller. The city utilizes Iteris and Econolite video detection systems.
o Battery Backup System (If applicable):

Some intersections are equipped with battery backup system. For these locations, the Contractor shall test and verify that the system is charged and in working order.
o Emergency Vehicle Preemption (If applicable):

Check vehicle preemption at all directions for operation.

Notify City if sensor or preemption card is malfunctioning, adjustments, and cleaning.
o Ancillary Equipment:

City Council 31 – 54 6/4/2024
City of Santa Ana RFP 24-046
Page A1-4
The Contractor shall check all ancillary equipment (load switches, power supply, flashers, Emergency Vehicle Pre-emption, etc.) in the cabinet for proper operation.
 Field Equipment:
o The Contractor shall check all pedestrian push buttons for proper operation.
o The Contractor shall check all vehicle and pedestrian signal heads for proper operation.
o The Contractor shall check all safety lights for proper operation. o The Contractor shall check all poles and standards for damages. o Contractor shall check and notify the City of any missing or damaged Reflectorized Street Name Signs (RSNS) or traffic signs mounted on the traffic signal poles.
o Contractor shall check all hardware (hand-hole covers, signs, luminaires, poles, backplates, etc.).
 Maintenance Record:

The Contractor shall maintain a record log in each controller cabinet showing the date and time of any service. It shall consist of:
o Routine Maintenance
o Extraordinary Maintenance
All records shall be legibly written or printed. These record logs shall become property of the City.
(b) Video Detection System (VDS):
(i) Maintenance period:

The Contractor shall perform a complete inspection and service of each Video Detection System once every three (3) months for proper operation and cleanliness.
(ii) Maintenance Tasks:
 Field Equipment

1. The contractor shall clean the camera’s housing lens or dome as appropriate.
a. To minimize scratches or damage to the Video Detection, use a clean microfiber towel, and a polish specifically designed for use on Plexiglas, or other cleaner as recommended by the manufacturer. Do not use any ammonia based or glass cleaners.

2. The Contractor shall check the mounting hardware for proper fastening and alignment.

3. Check alignment of camera to detection each zone correctly.

4. Readjust detection as necessary to meet proper operations City Council 31 – 55 6/4/2024
City of Santa Ana RFP 24-046
Page A1-5

5. Contractor shall remove all unauthorized attachments.

6. Contractor shall notify City of any graffiti. It is not the Contractor’s responsibility to remove graffiti.
(i) Maintenance Record:

The Contractor shall maintain a record log in each location showing the date and time of any service. It shall consist of:
a. Routine Maintenance
b. Extraordinary Maintenance
All records shall be legibly written or printed. These record logs shall become property of the City.
(b) Closed Circuit Television (CCTV) Camera:
(i) Maintenance period:

The Contractor shall perform a complete inspection and service of each CCTV once every three (3) months for proper operation and cleanliness. (ii) Maintenance Tasks:
 Cabinets (if applicable):

Some CCTV locations have dedicated type 332 cabinets. For these locations, the Contractor shall clean the cabinets thoroughly on the inside, including all components. The Contractor shall remove all unauthorized external attachment such as notices, posters, signs, etc. and notify the City of any graffiti that is on the signal equipment. It is not the Contractor’s responsibility to remove the graffiti
o Ventilation system:

The contractor shall ensure that the cabinet’s ventilation system is in working order. Ensure that the Thermostat and Fan operates properly. The air filter shall be replaced and dated every 90 days (regardless of condition).
o Battery Backup System (if applicable):

The Contractor shall ensure that the battery backup system is charged and in working order.
 Field Equipment

1. The Contractor shall check all poles and standards for damages.

2. The contractor shall clean the camera’s housing lens or dome as appropriate.
a. To minimize scratches or damage to the Video Detection, use a clean microfiber towel, and a polish specifically designed for use on Plexiglas, or other cleaner as recommended by the manufacturer. Do not use any ammonia based or glass cleaners.

City Council 31 – 56 6/4/2024
City of Santa Ana RFP 24-046
Page A1-6
(iii) Maintenance Record:

The Contractor shall maintain a record log in each location (with or without dedicated cabinet) showing the date and time of any service. It shall consist of:
a. Routine Maintenance
b. Extraordinary Maintenance
All records shall be legibly written or printed. These record logs shall become property of the City.
(c) Flashing Beacons:
(i) Maintenance period:

The Contractor shall perform a complete inspection and service of each Flashing Beacon once every three (3) months for proper operation and cleanliness. (ii) Tasks:
 Cabinets:

The cabinets for solar powered flashing beacons are small NEMA cabinet pole mounted at approximately 9’-13’.

The Contractor shall clean the cabinets thoroughly on the inside, including all components. The Contractor shall remove all unauthorized external attachments such as notices, posters, signs, etc. and notify the City of any graffiti that is on the signal equipment. It is not the Contractor’s responsibility to remove the graffiti
 Battery System:

Contractor shall check system operating voltage and battery life. Notify the City if battery needs replacement.
 Field Equipment
The Contractor shall check all beacons, poles, pedestrian push button and standards.

Contractor shall check and notify the City of any missing or damaged traffic signs mounted on the traffic signal poles.

Clean the solar panels in accordance to the manufacturer's recommendation.  Maintenance Record
The Contractor shall maintain a record log in each controller cabinet showing the date and time of any service. It shall consist of:
a. Routine Maintenance
b. Extraordinary Maintenance
All records shall be legibly written or printed. These record logs shall become property of the City.

City Council 31 – 57 6/4/2024
City of Santa Ana RFP 24-046
Page A1-7
(d) Speed Feedback Signs:
(i) Maintenance period:

The Contractor shall perform a complete inspection and service of each Speed Feedback Sign once every three (3) months for proper operation and cleanliness. (ii) Tasks:
 Cabinets:

The cabinets for solar powered speed feedback signs are small NEMA cabinet pole mounted at 9’-13’.

The Contractor shall clean the cabinets thoroughly on the inside, including all components. The Contractor shall remove all unauthorized external attachments such as notices, posters, signs, etc. and notify the City of any graffiti that is on the signal equipment. It is not the Contractor’s responsibility to remove the graffiti
 Battery System:

Contractor shall check system operating voltage and battery life. Notify the City if battery needs replacement.
 Field Equipment
The Contractor shall check LED display, poles, and standards.

The contractor shall check and ensure that LED display, strobes, and radar detection equipment are in working order.

Contractor shall check and notify the City of any missing or damaged traffic signs mounted on the traffic signal poles.

Clean the solar panels in accordance to the manufacturer's recommendation.  Maintenance Record
The Contractor shall maintain a record log in each controller cabinet showing the date and time of any service. It shall consist of:
a. Routine Maintenance
b. Extraordinary Maintenance
All records shall be legibly written or printed. These record logs shall become property of the City.

2. Extraordinary Maintenance
Extraordinary maintenance includes work tasks to install new, replace or repair defective or obsolete equipment and perform modification work not directly covered by routine maintenance. Work shall be performed with prior City approval unless emergency or public safety conditions require immediate response.

City Council 31 – 58 6/4/2024
City of Santa Ana RFP 24-046
Page A1-8

3. Emergency Service
The Contractor shall provide emergency service to the City twenty-four hours a day, seven days a week upon City's request. Unless stated by the City at the time of request, the contractor will need to ascertain whether request is of an emergency nature requiring immediate response.

Failure or malfunction of the traffic signal or interruption of normal operation as to create confusion or public hazard is considered emergency nature. (a) The contractor shall provide qualified personnel at the location within 30 minutes of receiving emergency request.
(b) The Contractor shall immediately troubleshoot and restore the traffic signal to normal operations. If that is not possible due to the extent of the damage, sufficient temporary repairs shall be made to enable the intersection to operate safely. In no event shall the traffic signal be left overnight in dark mode (black out). (c) For intersections with power outages, The Contractor shall use the following procedure:
(i) Setup temporary stop signs at all approach upon arrival at the site. (ii) Turn off the traffic signal controller and place cabinet control to flashing operation.
(iii) Once the power is restored, remove all stop signs and return the traffic signal to normal operation.

4. Compensation For Routine And Extraordinary Maintenance (a) Routine Maintenance:

Compensation for routine maintenance of traffic signal system shall be per contracted unit price. Said compensation shall include all labor, material, equipment and overhead/profits.
(b) Extraordinary Maintenance:

Compensation for extraordinary maintenance of traffic signal system shall be per contracted unit price. Said compensation shall include all labor, material, equipment and overhead/profits.

For work not listed in the bid list, compensation shall be based on agreed lump sum price or time and material basis.
(i) Materials: The City shall pay the Contractor for materials used in extraordinary maintenance, the Contractor's cost from the supplier plus the percentage specified in the Contractor's bid proposal. All materials and parts shall be new or have the approval of the Traffic Engineer.

The City has the right to inspect the Contractor's records to verify any material costs used in extraordinary maintenance
(ii) Direct Labor: The Contractor shall present with his monthly invoice a record of hours spent in extraordinary maintenance of traffic signals and appurtenances per intersection. City shall pay the Contractor for such hours of extraordinary maintenance at the rates specified on the Contractor's bid proposal. Said hourly City Council 31 – 59 6/4/2024
City of Santa Ana RFP 24-046
Page A1-9
rates shall be the total cost to City. Rates shall include all compensation for wages, profit, overhead, any fringe benefits such as employer payments to, or on behalf of, work for health and welfare, insurance, worker's compensation, pension, vacation, sick leave or any local, state, federal, or union tax or assessment.
(iii)Equipment: City shall pay the Contractor for equipment used in extraordinary maintenance on a job-trip basis rate as specified in the Contractor's bid proposal.

The Contractor's job-trip equipment rates shall constitute the rates to be paid by the City when the specified equipment is used for the extraordinary maintenance.

As used herein, job-trip shall mean the furnishing of the required equipment at the site of extraordinary maintenance work for the duration of the work. No additional compensation shall be paid for transporting equipment to or from the job site.

5. Meeting
The City may call for meetings to be held with the Contractor, including personnel routinely assigned to work in Santa Ana, on an as needed basis without incurring additional cost to the City
II. STREET LIGHTING SYSTEM MAINTENANCE

1. Scope of Work
The Contractor shall furnish all tools, equipment, apparatus, facilities, labors, services, training and materials to perform all work necessary to maintain all street lighting facilities in a good and worker-like manner according to the proposal submitted and in accordance with these specifications.

2. Service Personnel
The Contractor shall provide qualified service personnel to maintain and to service all street lighting equipment utilized by the City. Personnel shall have at least two years of experience maintaining and troubleshooting street lighting equipment, including high voltage circuits.

All service personnel shall possess an NEC certification.

The City reserves the right to refuse the use of any personnel whom in the City’s sole opinion are not qualified to work on these systems. An agreed upon personnel list shall be maintained and only those listed are allowed to work in the city. Any changes needs to be authorized by the City.

3. List of Street Lighting System
For the purpose of this maintenance contract, the City of Santa Ana street lighting inventory is as shown on the maps in Appendix Attachment 5 including all safety lights in conjunction with the traffic signal locations listed in Appendix Attachment 4.

See Appendix Attachment 5 for Street Lighting Map
City Council 31 – 60 6/4/2024
City of Santa Ana RFP 24-046
Page A1-10

4. Additions to System
The Contractor shall maintain additional streetlights and appurtenant devices as they are added or installed. City will notify the contractor of such addition and the contractor shall include them in the maintenance contract. Cost of the routine maintenance of the new addition will be per contract unit price and will be effective the 1st day of the following month unless stated otherwise in the notification.

The City may, at it sole discretion, add and eliminate streetlights and appurtenant devices from this contract. The contractor shall be notified of such addition or deletions in writing.

Such changes shall increase or decrease the invoice at the same unit price as specified in the Contract Agreement.

5. Routine Maintenance
The routine maintenance shall be performed on a periodically basis based on type of equipment.
(a) Meter Pedestal:
(i) Maintenance period:

The Contractor shall perform a complete inspection and service of each signalized intersection once every (3) three months, for safety, operation and cleanliness. (ii) Maintenance Tasks:
 Cabinets:

The Contractor shall clean the cabinets thoroughly on the inside, including all components. The Contractor shall remove all unauthorized external attachments such as notices, posters, signs, etc. and notify the City of any graffiti that is on the streetlight equipment. It is not the Contractor’s responsibility to remove the graffiti
o Ancillary Equipment:

The Contractor shall check all ancillary equipment (electrical breakers, contactors, photoelectric controls, etc.) in the cabinet for proper operation.
 Field Equipment:
o The Contractor shall check all associated streetlight poles and standards for damages.
o The Contractor shall check all luminaires for proper operation.  Maintenance Record:

The Contractor shall maintain a record log in each controller cabinet showing the date and time of any service. It shall consist of:
o Routine Maintenance
o Extraordinary Maintenance
City Council 31 – 61 6/4/2024
City of Santa Ana RFP 24-046
Page A1-11
All records shall be legibly written or printed. These record logs shall become property of the City.
(b) Street Lighting Night Survey
(i) Maintenance period:

The Contractor shall perform a Citywide street lighting night survey once every (6) six months, for proper luminaire nighttime operation. (ii) Maintenance Tasks:
 Field Inspection:
o The Contractor shall visually check operation of all streetlights and safety lights luminaires within the City boundary including but not limited to Santa Ana owned lights, SCE owned streetlights and Caltrans owned streetlights over City roadways.
 Maintenance Record:

A written record (can be Excel spreadsheet) shall be submitted to the Engineer of each nonoperational streetlights and safety light. This written record shall be received by the Engineer within 5 working days after the survey.

The Contractor shall maintain a record log of each survey. It shall consist of:
o Survey Date and Time
o Route Inspected
o Pole number, intersection or address of non-operating light. o Inspection observation.

All records shall be legibly written or printed. These record logs shall become property of the City.

6. Extraordinary Maintenance
Extraordinary maintenance includes work tasks to install new, replace or repair defective or obsolete equipment and perform modification work not directly covered by routine maintenance. Work shall be performed with prior City approval unless emergency or public safety conditions require immediate response.
(a) The failure or malfunction of streetlights may be considered extraordinary maintenance. (b) Any upgrading, repair work, or any installation solicited by the City, shall be considered as extraordinary. Any extraordinary maintenance requests from the City shall be confirmed by the Contractor as to the time of and number of personnel dispatched. The Contractor shall contact the Street lighting division regarding any extraordinary maintenance work found to be beyond requested repairs and seek prior approval before the work is scheduled.

City Council 31 – 62 6/4/2024
City of Santa Ana RFP 24-046
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(i) No underground work shall be performed prior to completion of Underground Service Alert (USA) markings.
(ii) An electrical permit may need to be obtained prior to any additions to the City’s street light or other electrical system.
(iii)All extraordinary work completed by Contractor shall be invoiced time and material as specified on Contractor’s bid proposal
(c) Contractor shall respond to requests by City for extraordinary work within 24 hours of the request. Work shall start in a timely manner. Contractor shall dispatch personnel, materials and equipment on a daily basis until work is completed unless conditions do not allow work to be performed.

7. Emergency Service
The Contractor shall provide emergency service to the City twenty-four hours a day, seven days a week upon City's request. Unless stated by the City at the time of request, the contractor will need to ascertain whether request is of an emergency nature requiring immediate response.

Failure or malfunction of the street lighting system or interruption of normal operation as to create confusion or public hazard is considered emergency nature. (a) The contractor shall provide qualified personnel at the location within 30 minutes of receiving emergency request.
(b) The Contractor shall make immediate or temporary repairs to City owned streetlight pole, service pedestal knockdowns, or damage caused by vehicle collision, acts of God, vandals, or as required because of a public safety hazard. If that is not possible due to the extent of the damage, sufficient temporary repairs shall be made to safely the area. In no event shall the electrical system be left exposed causing a safety hazard to the public.

8. Compensation For Routine And Extraordinary Maintenance (a) Routine Maintenance:

Compensation for routine maintenance of street lighting system shall be per contracted unit price. Said compensation shall include all labor, material, equipment and overhead/profits.
(b) Extraordinary Maintenance:

Compensation for extraordinary maintenance of street lighting system shall be per contracted unit price. Said compensation shall include all labor, material, equipment and overhead/profits.

For work not listed in the bid list, compensation shall be based on agreed lump sum price or time and material basis.
(i) Materials: The City shall pay the Contractor for materials used in extraordinary maintenance, the Contractor's cost from the supplier plus the percentage specified City Council 31 – 63 6/4/2024
City of Santa Ana RFP 24-046
Page A1-13
in the Contractor's bid proposal. All materials and parts shall be new or have the approval of the Traffic Engineer.

The City has the right to inspect the Contractor's records to verify any material costs used in extraordinary maintenance
(ii) Direct Labor: The Contractor shall present with his monthly invoice a record of hours spent in extraordinary maintenance of streetlights and appurtenances per address. City shall pay the Contractor for such hours of extraordinary maintenance performed at the job site address at the rates specified on the Contractor's bid proposal. Crews shall be dispatched so as to maximize work performed. Said hourly rates shall be the total cost to City. Rates shall include all compensation for wages, profit, overhead, any fringe benefits such as employer payments to, or on behalf of, work for health and welfare, insurance, worker's compensation, pension, vacation, sick leave or any local, state, federal, or union tax or assessment.
(iii)Equipment: City shall pay the Contractor for equipment used in extraordinary maintenance on a job-trip basis rate as specified in the Contractor's bid proposal.

The Contractor's hourly equipment rates shall constitute the rates to be paid by the City when the specified equipment is used for the extraordinary maintenance. As used herein, job-trip shall mean the furnishing of the required equipment at the site of extraordinary maintenance work for the duration of the work. No additional compensation shall be paid for transporting equipment to or from the job site.
 The Contractor’s listing of per day equipment rates shall constitute total rates to be paid by City when specified equipment is used.
 As used herein per day shall mean the furnishing at the site of extraordinary maintenance work the equipment specified. The per-day rate shall be independent of the length of time the equipment is in the City.  No additional compensation shall be paid for transporting the equipment to or from the job site

9. Meeting
The City may call for meetings to be held with the Contractor, including personnel routinely assigned to work in Santa Ana, on an as needed basis without incurring additional cost to the City
III. SUMMARY REPORTS
Contractor shall furnish the following reports and maintenance database:

A. Traffic Signal System Routine and Extraordinary Maintenance Monthly Report City Council 31 – 64 6/4/2024
City of Santa Ana RFP 24-046
Page A1-14
This report shall state the location in alphabetic order (north-south street first and then east-west street), date of the work (including the day of the week) performed in chronological order, arrival and departure time, and detailed description of work performed.

B. Street Lighting System Routine and Extraordinary Maintenance Monthly Report This report shall state the location address in numerical order, date of the work (including the day of the week) performed in chronological order, arrival and departure time, and detailed description of work performed.

C. Database for Maintenance Work

1. The City uses a computerized asset/work order system (Cityworks) to record all work performed against City owned assets. The Cityworks system is a mobile application and available for download using an iOS or Android device.

2. The Contractor will be required to utilize the City’s computerized system (Cityworks) to record ALL maintenance work performed on the traffic signal and street lighting system.

3. The City will provide training and instruction to the Contractor on the use of the Cityworks system.

4. The Contractor will be required to obtain a cellular/Wi-Fi enabled Apple branded device to perform the required data entry in the field. The Contractor will be solely responsible for maintaining the device in working order to complete the required data entry for the City.

IV. PAYMENT AND INVOICES
A. Invoices for Traffic Signal System Maintenance
The Contractor shall prepare separate invoices for routine maintenance and extraordinary maintenance.

For extraordinary maintenance billings:

1. The Contractor shall prepare a general invoice to include all extraordinary billings that is less than $1,000 per intersection.

2. The Contractor shall prepare a separate invoice for each location when extraordinary billing is in excess of $1,000 per intersection.

3. The Contractor shall prepare a separate invoice for intersections that are shared with other jurisdiction listed in Appendix A or as requested by the Traffic Engineer.

Payment shall not be made to the Contractor until the required reports and As-Builts have been properly submitted for work completed.

B. Invoices for Street Lighting System Maintenance
The Contractor shall prepare separate invoices for routine maintenance and extraordinary maintenance.

For extraordinary maintenance billings:

City Council 31 – 65 6/4/2024
City of Santa Ana RFP 24-046
Page A1-15

1. The Contractor shall prepare a general invoice to include all extraordinary billings that is less than $1,000 per address.

2. The Contractor shall prepare a separate invoice for each location when extraordinary billing is in excess of $1,000 per address, a description of the repairs and a full itemized accounting of all material, equipment and labor costs.

Payment shall not be made to the Contractor until the required reports and As-Builts have been properly submitted for work completed.

C. Invoices Submittal
The Contractor shall submit all reports and invoices in both paper and Microsoft Excel electronic file format to the City.

1. For correspondences, reports and invoices associating with traffic signal and street lighting system Maintenance please send it to:

Traffic Signal & Street Lighting Maintenance
City of Santa Ana
20 Civic Center Plaza, M-43
Santa Ana, CA 92701
V. STANDARD SPECIFICATIONS
All work on traffic signal system and safety lights on traffic signal shall conform to the City’s current standard plans and specifications (Attachment 5) City Council 31 – 66 6/4/2024

EXHIBIT B
CONTRACTOR’S PROPOSAL
City Council 31 – 67 6/4/2024
Traffic Signal and Street Lighting Maintenance
(RFP NO.: 24-046)
for the City of Santa Ana
May 6th, 2024
Work Proposal
Yunex Traffic
1026 E. Lacy Avenue
Anaheim, CA 92805
www.yunextraffic.com
City Council 31 – 68 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 1
Table of Contents .................................................................................................................. 1 Cover Letter / Introduction ..................................................................................................... 2 Contract Agreement Statement.............................................................................................. 3 Firm and Team Experience .................................................................................................... 4 Yunex Experience .............................................................................................................. 4 Years in Business ........................................................................................................... 4 Company Profile............................................................................................................. 4 Recently Awarded Public Sector Contracts:........................................................................ 5 Firm Ownership .............................................................................................................. 6 Location of Company Offices .......................................................................................... 6 Principal Contact Person Regarding Proposal:................................................................ 6 Contractor’s License / DIR Registration........................................................................... 7 Yunex Key Personnel (8 pages do not count towards page count)...................................... 8 Project Manager ............................................................................................................. 8 Project Coordinator......................................................................................................... 9 Field Supervisor ........................................................................................................... 10 Traffic Signal Technicians ............................................................................................. 11 Street Lighting Technician............................................................................................. 13 Fiber Optic Technician .................................................................................................. 14 Organization Chart ....................................................................................................... 15 Subcontractors ............................................................................................................. 15 Understanding of Need........................................................................................................ 16 Our Approach / Response Times...................................................................................... 16 Work Plan/Scope of Work ................................................................................................ 17 Routine Maintenance.................................................................................................... 17 Extraordinary Services.................................................................................................. 20 Spare Materials ............................................................................................................ 22 On-Line Portal (Service Business Platform @ITS) ............................................................ 23 Customer Portal............................................................................................................ 24 Relevant Project Experience................................................................................................ 26 References.......................................................................................................................... 28 Scope Schedule (1 page does not count towards page count) ............................................. 29 Required Attachments 3-1 through 3-4 (6 pages do not count towards page count).............. 30 Table of Contents
City Council 31 – 69 6/4/2024
Mr. Cesar Rodriguez
Project Manager
City of Santa Ana
20 Civic Center Plaza, M-43
Santa Ana, CA 92701
~
1 UN c .- X

T RA FF IC
RE: Proposal for: Traffic Signal and Street Lighting Maintenance (RFP NO.: 24-046) Mr. Rodriguez,
Yunex LLC would like to express our sincere appreciation for the opportunity to participate in the proposal process for providing Traffic Signal and Street Lighting Maintenance for the City's traffic signal and street lighting systems. The prices and terms stated in our proposal package will remain in effect for 90-days from the date of submission, May 6th, 2024.

Yunex LLC is a corporation, incorporated in the State of Delaware on February 17th, 2021. Our federal tax employer I.D. number is 86-2136678 and our corporate address is 9225 Bee Cave Road, Building B, Austin, TX 78733.

Yun ex LLC is an electrical contracting firm who is a California licensed A & C-10 contractor (CA License #1080007) and is also a registered Public Works Contractor (DIR No. 1000815000), who provides leading edge traffic technology for the fast-paced Intelligent Transportation Systems world. Whether providing maintenance services, local controllers, controller firmware, central systems, system analysis, design, or integration, Yunex LLC brings innovative and reliable solutions to customers.

Addendum #1 (dated April 30th, 2024) has been received and is acknowledged.

Both Michael Hutchens and Robert Paquette are ·authorized to legally execute legal documents on behalf of Yunex Traffic. Delegation of Approval Authority will be provided at the time of signatures, due to proposal page limitations.

During the evaluation, if there are any questions regarding this proposal, please feel free to contact either of us using the contact information listed below. We look forward to serving the needs of the City of Santa Ana and would like to thank you in advance for your consideration.

Respectfully,
~~~ West Operations Manager
1026 E. Lacy Ave.

Anaheim, CA 92805
(951) 784-6600 Office
(951) 784-6700 Fax
[email protected]
Yunex LLC
Robert Paquette
Sales Manager
1026 E. Lacy Ave.

Anaheim, CA 92805
(951) 784-6600 Office
(951) 784-6700 Fax
[email protected]
City Council 31 – 70 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 3
Yunex Traffic submits its proposal with the following Exceptions and Assumptions relating to Appendix Attachment 2 (Sample Agreement) of the RFP and would like the opportunity to discuss the following, if selected:
• Customer shall have a non-exclusive, royalty-free, nontransferable perpetual license to use Yunex Traffic Technical Data in matters relating to the contract but shall not disclose Yunex Traffic Intellectual Property including base Source Code to any third party under any circumstances. This contract does not include developing a new product so there will not be any technical data developed or originating for this project. • Yunex Traffic will indemnify Customer only for third party claims against Customer to the extent damages are a direct result of Yunex Traffic’s negligence or willful misconduct. • Further, Yunex Traffic must be promptly informed of any third-party claims and have full control of all defense decisions and outcome, except Yunex will not do anything to expressly admit culpability of Customer without its written consent. • Yunex Traffic assumes that any liquidated damages and disincentives, however defined, described, or identified, are the sole and exclusive remedy for the related nonconformance, and that liquidated damages and disincentives shall never exceed an annual aggregate of 10% of the annual contract value.
• Yunex Traffic assumes that all damages be capped at 100% of the contract price in the aggregate, and all indirect, consequential, special, incidental, punitive, and similar damages are expressly waived by the Parties.
• Yunex Traffic assumes that it will have full control of defending and resolving infringement claims.
• Yunex Traffic will allow audits 1) with reasonable notice, 2) at reasonable times, 3) for document specifically related to this project, but not including cost information.

Information provided or obtained in the course of an audit, may not be removed, copied, transmitted, scanned, or photographed, or otherwise removed from Yunex premises. • Yunex Traffic assumes that all implied warranties not expressly agreed upon in the Contract are waived. The remedies established in the warranty provision(s) shall be Customer’s sole and exclusive remedies relating to warranty. • Yunex Traffic assumes that all rights and remedies of the Customer shall be expressly stated in the Contract and shall be the sole and exclusive remedies of the Customer for claims arising from the Contract.

Contract Agreement Statement
City Council 31 – 71 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 4
Yunex Experience
Yunex Traffic has over 40 years of experience in traffic management solutions and services. From there, we have
taken the comprehensive expertise in the field of intelligent traffic solutions with us in our way into the future. We enjoy an outstanding reputation as a global solution partner for future proof mobility concepts. In doing so, we combine indepth industry experience and market leadership with the agility of a startup. Yunex Traffic has had a long and storied history in traffic signals, streetlights, fiber optic, and customer service.

Years in Business
Yunex currently maintains traffic signals, streetlights, fiber optic, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of assorted sizes from full function intersections to in-pavement flashing crosswalks and rapid flashing beacons. We are dedicated to meeting and exceeding the challenging public safety requirements associated with our industry. We have been in the traffic signal maintenance industry worldwide for over 50 years. In the United States, we have been in business for over 40 years servicing numerous contracts throughout the country.

Company Profile
The Yunex Traffic Customer Service Division is a licensed A & C-10 electrical contracting and transportation engineering firm specializing in the maintenance, testing, repair, upgrading and replacement of traffic signals, streetlights, fiber optic, and exterior commercial lighting. We have a broad range of expertise and experienced personnel including registered professional transportation engineers, International Brotherhood Electrical Workers (IBEW), Journeymen Electricians/Technicians and International Municipal Signal Association (IMSA) Certified Technicians. Our listed field technicians are certified as “Qualified Electrical Workers” and have the necessary NEC and IMSA certifications required within the RFP.

We are proud to say that we are one of the most successful traffic signal, streetlight, and fiber optic maintenance/construction contractors in the United States. Our employees and equipment are dedicated for traffic signal, streetlight, and fiber optic maintenance/repair. We issue insulated bucket trucks to all our linemen and electricians. Each truck is equipped with all the necessary tools, equipment, and inventory to perform 100% of project specifications, including all maintenance and repairs for traffic signals. All vehicles are appropriately marked with the company logo, Department of Transportation (D.O.T.) markings, and each employee is issued a company phone and a laptop, or tablet computer.

As the leader in the private traffic signal and streetlight maintenance industry in the United States, Yunex Traffic can provide unparalleled expertise and outstanding value in traffic signal and street lighting related services.

Among the most beneficial:
 Yunex Traffic has the largest workforce of IMSA Level III Certified Technicians, NEC Certified Electricians, and construction personnel in the industry.

Firm and Team Experience
Yunex Traffic has the
largest workforce of IMSA
Level III Certified Traffic
Signal Technicians and
NEC Certified Electricians
in the industry.

City Council 31 – 72 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 5
 Yunex Traffic has strategically positioned field offices with an abundance of inventory and technical resources, should the need arise.
 All technicians are assigned vehicles which are taken home daily to ensure rapid response in case of
emergency.
 Yunex Traffic employees live in geographical areas,
which allow them to respond quicker than our
competition. This provides our customers with the most
efficient response times in the industry.
 Yunex Traffic owns and operates approximately 100
service vehicles (including three cranes) of several
types and sizes in the State of California, the bulk of which are in Southern California.
 Yunex Traffic will provide and maintain emergency service response on a three hundred and sixty-five (365) day basis, including all holidays.

Yunex Traffic is focused on delivering what your city needs the most today; safe, reliable infrastructure solutions that help decrease costs, increase revenue, and have a positive environmental impact for the City of Santa Ana and its residents.

Recently Awarded Public Sector Contracts:

1. City of Rancho Cucamonga – Traffic Signal Maintenance – 05/2024

2. City of Santee – Citywide Streetlight LED Upgrade Project – 04/2024

3. County of San Diego – As-Needed Traffic Signal Preventative Maintenance – 03/2024

4. County of San Diego – As-Needed Traffic Signal Emergency Work Services – 03/2024

5. City of San Bernardino – Traffic Signal On-Call and Emergency Repairs – 01/2024

6. City of Glendale – Traffic-Related Electrical Devices Maintenance – 10/2023

7. City of Anaheim – Traffic Signal Maintenance and Emergency On-Call – 09/2023

8. Western Riverside Council of Governments (WRCOG) – Streetlight Maint. – 08/2023

9. City of Banning – Traffic Signals Maintenance & Repair – 08/2023

10. City of Santa Paula – On-Call Traffic Signal Repair Services – 07/2023

11. City of Indian Wells – On-Call Traffic Signal Maintenance – 07/2023

12. City of Westminster – Maintenance of Traffic Signals and Appurtenances – 06/2023

13. City of Cypress – Traffic Signal Maintenance Services – 06/2023

14. City of Santa Monica – Street Light Electrical Repair Services – 05/2023

15. City of Stanton – Traffic Signal and Streetlight Maintenance Services – 05/2023

16. City of Rancho Palos Verdes – Traffic Signal Maintenance Services – 05/2023

17. City of Rancho Palos Verdes – Streetlight Maintenance Services – 05/2023

18. City of Temecula – On-Call Traffic Signal and Streetlight Maintenance – 05/2023

19. City of Solana Beach – Traffic Signal and Safety Lighting Maintenance – 05/2023

20. City of Newport Beach – Traffic Signal Maintenance Services – 05/2023 City Council 31 – 73 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 6
Firm Ownership
o Firm Name: Yunex LLC, DBA, Yunex Traffic
o Address: 9225 Bee Cave Rd, Bldg. B, Ste 201 Austin, Texas 78733 o Phone: 512-837-8300 Fax: 512-421-6617
o Form of Ownership: LLC
o State of Incorporation: Incorporated in the State of Delaware in February 2021 Number of employees locally and nationally
Our Yunex Traffic US headquarters is in Austin, TX and employs more than 200 people - engineers, developers, integrators, and support staff - all driving our traffic systems business.

An additional 100 technical staff are in multiple field offices across the country to complete local projects and provide customer support. Our robust portfolio of products and experience will help drive your project’s success.

Location of Company Offices
Yunex Traffic US Headquarters
9225 Bee Cave Rd, Bldg. B, Ste 201
Austin, Texas 78733
512-837-8300
https://www.yunextraffic.com/global/en/
Project Office
Yunex Traffic - Orange/Los Angeles
Office, Warehouse, & Invoicing
1026 E. Lacy Ave.

Anaheim, CA 92805
Other California Offices
Yunex Traffic – Riverside/San Bernadino Yunex Traffic - San Diego Office, Warehouse, and Testing Facility Office & Warehouse 2250 Business Way 1820 John Towers Ave., Suite A
Riverside, California 92501 El Cajon, CA 92020
Yunex Traffic – Bay Area
Office & Warehouse
20956 Corsair Blvd.

Hayward, CA 94545
Principal Contact Person Regarding Proposal:

Robert Paquette
Sales Manager
2250 Business Way
Riverside, California 92501
Office: (951) 784-6600 / Fax: (951) 784-6700
[email protected]
City Council 31 – 74 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 7
Contractor’s License / DIR Registration
City Council 31 – 75 6/4/2024
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Yunex Key Personnel (8 pages do not count towards page count) Project Manager
If selected, Joshua Ferras would be the Project Manager servicing the City of Santa Ana. Josh, his Project Coordinator, Adrienne Carucci, and the Maintenance Field Supervisor, Fred Molina, will be responsible for maintaining communication with the city regarding daily operation and maintenance of all traffic signal equipment. Our account management team/field staff will work closely with you/your team to ensure that all your requests are being effectively addressed.

If awarded this contract, Joshua will be able to allocate 50% of his time to this contract.

City Council 31 – 76 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 9
Project Coordinator
If awarded this contract, Adrienne will be able to allocate 50% of her time to this contract.

City Council 31 – 77 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 10
Field Supervisor
If awarded this contract, Fred will be able to allocate 35% of his time to this contract.

City Council 31 – 78 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 11
Traffic Signal Technicians
If awarded this contract, Kevin will be able to allocate 75% of his time to this contract.

City Council 31 – 79 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 12
If awarded this contract, Gerardo will be able to allocate 75% of his time to this contract.

City Council 31 – 80 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 13
Street Lighting Technician
If awarded this contract, Chris will be able to allocate 50% of his time to this contract.

City Council 31 – 81 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 14
Fiber Optic Technician
If awarded this contract, Charles will be able to allocate 25% of his time to this contract.

City Council 31 – 82 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 15
Yunex Traffic has 30+ additional technicians (mostly IMSA Level III Certified) located in Orange, Los Angeles, Ventura, Riverside, San Bernardino, and San Diego County areas. We also employ over 25+ key construction personnel for major repairs. These include certified crane operators, dedicated utility locators for (USA) Dig Alert Service, Corning certified fiber optic technicians, and our own in-house loop crew.

Organization Chart
Subcontractors
All services outlined in the RFP will be performed by Yunex Traffic as the Prime Contractor. With that stated, we at Yunex do maintain relationships with numerous specialty contractors throughout the industry to be able to respond to our customer’s needs as a complete one-stop solution for all things traffic signal, streetlight, and fiber-optic related. Should the need for a subcontractor arise, we will immediately notify our City Representative prior to utilizing them.

City Council 31 – 83 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 16
It is our understanding that the City of Santa Ana is seeking a qualified firm to provide Traffic Signal and Streetlight Maintenance and Repair Services. The selected service company will be responsible for providing a continuing, comprehensive, routine, and extraordinary maintenance program for the City’s equipment. The City’s expectation is that the maintenance program will reduce the incidence of malfunctions, reduce complaints, promote safety, and proactively extend the longevity of the equipment, thus reducing the overall operating cost for the traffic signal/streetlight system.

Our goal is always to exceed our customer’s expectations. We have a broad range of experienced personnel including NEC and IMSA Level III Traffic Signal Maintenance personnel. The technicians assigned to this contract have over 62 years of combined experience managing and maintaining traffic signal, streetlight, fiber networks, and central systems.

Our in-house traffic signal laboratories (located in Riverside) provide a full range of technical services including complete controller/cabinet testing, repair, and conflict monitor testing/certification. Services for this contract include the provision of appropriately trained personnel and equipment necessary to perform maintenance activities as outlined in your RFP.

We understand that the general Scope of Work to be done consists of routine preventative maintenance and repair to your traffic signals and streetlights as well as general and emergency repairs of the same. These services will provide your city with safe and efficient operations.

Yunex Traffic will have available and readily accessible, qualified personnel, tools, equipment, facilities, and material required to perform all work necessary for the maintenance of the City’s traffic signal and streetlight systems, as outlined in the Scope of Work and in compliance with current City and State standards.

Our Approach / Response Times
To be able to respond immediately to emergency calls, Yunex Traffic’s field technicians are authorized to take their work vehicles home daily. All work vehicles are stocked with proper field equipment so he/she may sufficiently address most problems they encounter while responding.

Emergency response call outs and unscheduled repairs are initiated by calling our toll-free emergency phone number, 1-800-229-6090. A live dispatcher will be available 24 hours a day, 7 days per week, 365 days per year. Our dispatcher will create a work order in our visual planning board and once the work order is released, it will immediately transfer to our technician’s queue on their mobile device. As part of our quality control practice, our dispatcher will follow up with a phone call to our technician to confirm that he/she is in receipt of the call out/work order. For emergency calls, the technician will arrive at the site within thirty (30) minutes to assess and correct the reported problem. Once the problem is corrected, the technician will inform the city of the repair actions.

Understanding of Need
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Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 17
Work Plan/Scope of Work
It is always the goal of Yunex Traffic to tailor our services around our customer’s needs. We understand that throughout the term of a contract, those needs may change. We approach all our contracts with the same vision; build a partnership with the City’s staff and work towards achieving common goals set forth through that partnership. We realize that this is an everevolving process and that is why we believe that the only successful route is through establishing common goals. This methodology and a commitment to service will be applied to every aspect of our services for the City of Santa Ana.

Routine Maintenance
We will execute a comprehensive monthly routine maintenance program as outlined in the City’s Appendix Attachment 1 (Scope of Work), as recommended by the manufacturer, and as listed below. Yunex Traffic will also maintain, at the same unit price, additional traffic signals and appurtenant devices as they are installed or become a part of the maintenance requirements of the city.

Yunex Traffic technicians will, at a minimum, perform the following tasks on the City’s traffic control systems monthly:
 Routine maintenance is typically scheduled by the technician as they are more aware of the geography of the area. He/she will take into consideration contract requirements and your preference when scheduling routine preventive maintenance.  Once our technician arrives at the location, he will complete a job hazard analysis (JHA) determining any potential hazards at the location. Following the JHA, they will secure the area with proper traffic control as referenced in the most recent editions of the CAMUTCD and W.A.T.C.H. Handbooks and in accordance with the city’s traffic control requirements.  Our technician will clean and vacuum the controller and battery backup cabinets (if equipped) and ensure the cabinet vents are un-obstructed, the air filter is clean, properly inserted, and secure (air filters will be replaced quarterly). During this process, your Yunex Traffic technician will perform the following checks inside the controller cabinet:
o Confirm the controller cabinet is securely mounted to the foundation and inspect the seal for deterioration.

Excessive dampness and
plant/animal intrusion inside the
controller cabinet will be
reported to the city and repaired
immediately.
o Verify fan operation and ensure
the thermostat is set to 85
degrees Fahrenheit and that
there is sufficient airflow
through the cabinet.
o Inspect cabinet hardware (i.e.,
door gaskets, hinges, locks,
etc.) for proper operation. All
deficiencies will be repaired and
reported to the city.

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Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 18
o Inspect electrical components (i.e., relays, load switches, equipment displays and indications, flasher(s), rack-mount detectors, harness/connectors, service connections, system telemetry, communications system, cabinet grounding, GFCI receptacles, terminal connections cabinet lights and switches, CMU (interlock) door switch, the police panel switches, etc.) for proper operation and adjust, as necessary. We will also verify proper operation of all equipment displays and cabinet/controller indicator lamps. Deficiencies that pose a safety concern will be corrected immediately.
o Semi-annually verify that controller software/firmware is up to date.  Following the visual inspection, your Yunex Traffic technician will examine the functionality of the controller in relation to traffic at the intersection and confirm all phase and coordination timing is programmed correctly and is current based on the timing sheet located in the controller cabinet.
 In addition to monitoring phase actuation from vehicle/traffic, they will also confirm proper intersection cycling by manually placing vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad to verify controller servicing of each phase.
 Yunex Traffic technicians will ensure your controller’s date and time is correct and we will adjust all controller clocks within 48 hours of time changes related to Daylight Savings Time. This also includes confirming the correct date and time in all Conflict Monitor Units and Malfunction Management Units (CMU/MMU) during each visit.  Your Yunex Traffic technician will check the controller log buffers and investigate any faults that may have surfaced since the last maintenance visit.  CMU’s/MMU’s can be tested annually or as requested. Technicians will be ATSI CMU/MMU Test Equipment Certified. Individual test results will meet the city’s documentation requirements and be available in each controller cabinet and an electronic file (USB) will be delivered to the city within 30 days after completing the testing. This test will also be documented on the routine maintenance log located in the controller cabinet.

If requested, the cost for annual CMU/MMU testing will be billed on a time/material basis.  The technician will confirm all detector loop cables are correctly identified, connected to the correct vehicle detector field terminals, and that a call is placed on the correct detector input, and that the input places a call on the correct controller phase. We will adjust or retune detector amplifiers and correct substandard splices, as necessary. Loops requiring re-seal or replacement will be documented and reported to the city immediately.  If the intersection is equipped with video/radar detection our technician will verify that detection zones are properly structured. They will also verify proper camera operation by monitoring the vehicle call on the video processor unit and confirm that the calls are registering in the controller and actuating the correct phase in the controller. The technician will verify that detection system software has been properly updated. Video Detection lens cleaning is included with Quarterly Routine Maintenance of Video Detection Systems.  If equipped, your Yunex Traffic technician will confirm operation of all preemption devices (i.e., railroad, emergency vehicle preemption (EVP), fire station preemption, etc.). EVP testing will be completed monthly and is included with routine monthly maintenance.

Our technicians are
extremely knowledgeable
with the installation,
handling, and testing of
interconnect and fiber
optic systems.

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Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 19
 Inspect CCTV cameras for correct operation. Check for damage to wiring or housing and clean lens. CCTV camera lens cleaning is included with Quarterly Routine Maintenance of CCTV Cameras.
 The technician will also test your interconnect systems to maintain existing operation and will notify you of any deficiencies.
 If equipped, your Yunex Traffic technician will check the battery back-up systems / uninterruptible power supplies (UPS) including checking/logging the battery and load levels. In addition, we will confirm all battery connections to ensure they are clean and secure. We will report any batteries that require replacement immediately. All events and run time will be documented inside each controller cabinet. Semi-Annual testing by electrical bypass for proper operation can be completed upon request on a time/material basis.
 Yunex Traffic will perform a semi-annual night check of safety lights/illuminated street name signs (IISNS) at all signalized intersections (if equipped) and all city-owned and SCE owned streetlights. Our findings will be submitted to the city and required repairs will be made according to the Extraordinary Maintenance schedule. Semi-Annual night checks are billed under Semi-Annual Routine Maintenance.
 Our technician will walk the intersection (clockwise and counterclockwise) and visually inspect all poles, signal heads, pedestrian signals, associated framework, and signal mounted signs for proper operation, alignment, and broken or missing parts. During this process, your Yunex Traffic technician will perform the following checks outside of the controller cabinet:
o Depress all pedestrian push buttons and observe proper timing and display.
o Visually inspect the loops for sufficient sealant or
exposed loop wires.
o Inspect pull boxes, pull box lids and hand-hole covers.

Missing covers/lids will be replaced immediately.
o Visually inspect all signal doors, back plates, and visors and confirm they are secure.
o Remove unauthorized signs, stickers, and posters that can be easily removed from traffic signal poles and the controller cabinet. Graffiti will also be removed within twenty-four (24) hours of notification.
o Prepare a list of locations where painting may be
necessary, which will be submitted to the City for
approval. Painting rates can be provided, if requested.  The technician will lubricate cabinet door locks and padlocks semi-annually, unless required sooner.
 Maintain a yearly inventory list of all equipment in the controller cabinet at each location. This list will also be updated electronically and provided to the city yearly in a Microsoft Excel spreadsheet, or as requested.
 Your Yunex Traffic technician will document all maintenance activities on the city approved Preventative Maintenance checklist, on the cabinet log, and in their mobile device which is wirelessly communicating to our maintenance server enabling our customers to view all progress in virtually real-time.

City Council 31 – 87 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 20
 Flashing Beacons noted in the RFP will be inspected quarterly for proper operation and alignment. Routine adjustments, routine repairs, and alignment corrections will be made as needed. Solar panels will be cleaned according to the manufacturer’s recommendation.  Speed Feedback Signs will be inspected quarterly for proper operation. Routine adjustments, routine repairs, and corrections will be made as needed. Solar panels will be cleaned according to the manufacturer’s recommendation.  Streetlight Meter Hubs noted in the RFP will be inspected semi-annually for safety, operation, and cleanliness. Routine adjustments, routine repairs, and corrections will be made as needed.

Extraordinary Services
In addition to the Preventative Maintenance program, we will provide other Extraordinary Services such as scheduled repairs, emergency response and technical support services to the City’s traffic signal systems in accordance with City requirements and as listed below.

Our Extraordinary and Emergency Response Services include, but not limited to, the following services:
 Furnish and install replacement safety lights or illuminated street name signs.
 Downed signal heads, poles, signal on flash, signal blackout, burned out lamps, damaged controllers and cabinets, damaged illuminated street name signs, damaged inductive loops, sensing elements, pedestrian push buttons, electroliers, pedestrian signal heads, wiring, and other operational equipment related issues.  Assisting the City for special events or for City construction projects, as necessary to implement revised traffic signal timing and phasing for changed traffic conditions. If requested, prepare punch list items, and follow through with city representative to ensure a successful completion. Perform overhead maintenance on traffic signals, safety lighting, street name and regulatory signs, video detection cameras, Opticom systems, and license plate reader (LPR) systems.
 Provide support for underground maintenance including conduit repair or replacement, wire inspection and installation, and interconnect installation.
 Repair, replace or otherwise render in good working order all defective parts of the traffic signal equipment with like make and model parts. Whenever equipment is removed, the city
representative will be notified within twenty-four (24) hours.  USA Dig Alert – Locating services using in-house locators.

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Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 21
o Yunex Traffic will respond to all Underground Service Alert (USA) requests/notices or at the request of city staff for the marking and protection of traffic signal underground facilities such as traffic signal and electrical conduits, interconnect facilities, loops, safety light conduits, and other appurtenant equipment which might conflict with other right-of-way construction or repairs. Our technicians are equipped and certified with the proper locating devices provided by Metrotech.
 Fiber Optic related maintenance services such as: Installation, splicing, terminations, troubleshooting, on-reel testing, and integration.
 Signal Loop Replacement. Yunex Traffic is the only maintenance provider who performs Loop replacements in-house.

Yunex Traffic will notify the City prior to any traffic signal deactivations that may be necessary to provide the required services. Traffic signal shutdowns will not be scheduled without the approval of an authorized representative of the City. Also, Yunex Traffic will not proceed with any extraordinary repairs without authorization from the city, unless it is a matter of public safety.

City Council 31 – 89 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 22
Spare Materials
Yunex Traffic has over $1,500,000 in local inventory available to the City of Santa Ana.  25+ – 2070 controllers from various manufacturers
 25+ – NEMA controllers (such as Econolite ASC3, ASC2-S, Cobalt, etc.)  25 – 24VDC Power Supply
 25+ – MMU/CMU’s from various manufacturers
 150 – Load Switches
 60+ - Detectors
 6 – Type P controller cabinets
 3 – 332 controller cabinets
 250+ – Replacement LED Lamps (Red/Yellow/Green) / LED pedestrian signals  50 – ADA compliant pedestrian activation buttons
 25+ - Battery Backup Batteries (sizes/manufacturers vary)  25+ - Several types/sizes of Marbelite streetlight poles  20+ - Luminaire Mast Arms of various lengths
 20+ – Luminaires of various manufactures and wattages  250+ - Photocells/shorting caps from various manufactures  50,000+ - Feet of various wire types
City Council 31 – 90 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 23
On-Line Portal (Service Business Platform @ITS)
Yunex Traffic has rolled out a new service tool called SBP (Service Business Platform), which is a proprietary management system designed to effectively manage all service order progress, remotely update our ERP system (SAP) and as work is performed.  SBP allows us to monitor many key performance items such as time arrived onsite, time of completion, materials used, and vehicle/equipment used.  SBP keeps historical records for every location which allows the technicians an additional resource when troubleshooting.
 When creating a new service request, the SBP will query the location history and will flag the order if it appears to be a repeated call out or duplicate order.  Technicians transmit response and routine maintenance items in real-time using IOS or Android devices.
 The contractual Scope of Work and all maintenance activities are also available for technicians to review to ensure all tasks are completed within the specified timeframe.  Customer specific checklists for routine preventative maintenance will be available to the technicians so all required tasks are completed, per your Scope of Work.

City Council 31 – 91 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 24
Customer Portal
The SBP Customer Portal gives our customers access to:
 Monitor real-time status of routine maintenance and service calls.  Location history (sort/filter by date, location, call type, etc.).  Overall historical maintenance and repair data.
 Real-time equipment inventories, maps, and event reporting.  Asset management (including digital photographs, GIS data, etc.).

City Council 31 – 92 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 25
Yunex is more than willing to provide a training session on SBP and our Customer Portal to any city employees that are interested.

Tracking as Related to Invoicing
In addition to our Customer Portal, you will receive a monthly detailed billing report with each invoice that lists labor and equipment hours billed for each service order.

City Council 31 – 93 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 26
Yunex Traffic stands uniquely positioned to partner with the City of Santa Ana for Traffic Signal and Street Lighting Maintenance and Repair Services. In fact, we believe that experience, value proposition, a unique mix of corporate characteristics, industry focus, and experiences, is unmatched in the current market. Specifically, we at Yunex Traffic believe that we are the best fit for this contract, based on 5 key attributes:

1. Corporate/Divisional Competency

2. Experience

3. Locality

4. Scalability

5. Updated Project Management
Our Corporate/Divisional Focus and Competency
Yunex Traffic is a major global player in the industry, driving innovation in technology and physical products that are used by partners, both public and private, throughout the world. The Field Services Division at Yunex Traffic is focused on the installation, integration, and maintenance of all systems, from legacy technology to the newest and most advanced traffic management devices on the market. While this ability to work with all systems is a requisite competency for any maintainer, Yunex Traffic is unique in its occupation of a space that straddles innovation and deployment in a field environment.

Our competitors typically focus on narrower aspects of the Traffic market: Heavy Construction, Traditional Maintenance, or Technological Innovation. By comparison, Yunex Traffic and our Field Services Division provides customers with a wide base of expertise across the spectrum of innovation, deployment, integration, and maintenance of systems and devices.

Our Experience
Yunex Traffic has been extremely successful in retaining traffic signal, streetlight, fiber optic, and engineering customers due to our desire to offer the best possible customer service. We have an exemplary customer service track-record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and proprietary detailed monthly reports. We understand what is required to maintain a community’s infrastructure and strive to exceed our customer’s expectations.

Relevant Project Experience
City Council 31 – 94 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 27
Our Locality
Our project office, in nearby Anaheim, is only 5 miles from the City of Santa Ana. We are poised to react quickly with additional or specialty equipment, supplementary personnel when required, and with materials that the city requires. This location is not a temporary office specific to this project; we have been firmly planted for over 40 years in the area with multiple certified technicians within minutes of your city.

Our Scalability
Yunex Traffic Field Services operates maintenance and project contracts across the United States, serving more than 300 public customers. Unlike a regional player, the distributed Yunex footprint allows us to respond to emerging requirements by shifting resources to where they are needed most. We are the company you are looking for - both local and global. Since we operate in multiple markets, our personnel and equipment are not affected by the same circumstances.

Our Project Management
To provide efficient and effective project management, project progress is tracked in real time using digital tools such as Power BI, Map box, ArcGIS, and Tableau, which enable transparency between Yunex Traffic and its client, while reducing risks of delays.

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Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 28
Yunex Traffic is pleased to list the following references for this project:

Client / Term Description / Revenue City Contact Contact information City of Anaheim
(10/2004 – Current)
On-Call Traffic Signal
Maintenance
$1,080,000 annually
John Thai
201 S. Anaheim Blvd.

Anaheim, CA 92805
714-765-5202
[email protected]
City of Chino
(07/2012 – Current)
Traffic Signal
Maintenance
$918,374 annually
Mario Flores
13220 Central Ave
Chino, CA 91710
909-591-9828
[email protected]
City of Costa Mesa
(03/2011 – Current)
Traffic Signal
Maintenance
$400,000 annually
Noel Casil
77 Fair Drive
Costa Mesa, CA 92626
714-754-5298
[email protected]
City of Fullerton
(04/2018 – Current)
Traffic Signal
Maintenance
$125,000 annually
Dave Langstaff
303 W. Commonwealth
Fullerton, CA 92832
714-738-6858
[email protected]
City of Garden Grove
(02/2012 – Current)
On-Call Traffic Signal
Maintenance
$300,000 annually
Dai Vu
PO Box 3070
Garden Grove, CA 92840
714-741-5189
[email protected]
City of Huntington Beach
07/2017 – Current)
Streetlight Conversion
and Maintenance
$600,000 annually
Bob Stachelski
2000 Main Street
Huntington Beach, CA 92648
(714) 536-5523
[email protected]
City of Irvine
(09/1998 – Current)
Traffic Signal
Maintenance
$850,826 annually
Mark Ha
6427 Oak Canyon
Irvine, CA 92618
949-724-6186
[email protected]
City of Newport Beach
(10/2004 – Current)
Traffic Signal
Maintenance
$280,000 annually
Bryan Loo
100 Civic Center Drive
Newport Beach, CA 92660
949-644-3324
[email protected]
City of Orange
(04/2011 – Current)
On-Call Traffic Signal
Maintenance
$40,000 annually
Jimmy Rocha
637 W. Struck
Orange, CA 92867
714-981-9567
[email protected]
City of Rancho Cucamonga
(10/2004 – Current)
Traffic Signal
Maintenance
$828,050 annually
Timothy Baltazar
10500 Civic Center Dr.

Rancho Cucamonga, CA 91730
909-774-4136
[email protected]
Yunex has over 70 additional references that can/will be provided upon request.

References
City Council 31 – 96 6/4/2024
Santa Ana: Traffic Signal and Streetlight Maintenance (RFP NO.: 24-046) ©2024 Yunex Traffic 29
Scope Schedule (1 page does not count towards page
count)
City Council 31 – 97 6/4/2024
Appendix
ATTACHMENT 3-1: NON-COLLUSION AFFIDAVIT

CERTIFICATIONS

NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
YUN::X

TRAFFIC
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Note: The above Non-collusion Af • • the Proposal. Signing this Proposal on the signature portion thereof is Non-collusion Affidavit. BIDDERS are cautioned that m • ,_...-, .. ~,.-r,,, " the certifier to criminal prosecution.

Michael J. Hutchens est Operations Manager, Vunex LLC
State of California
County of Riverside
to ( or affirmed) before me on this __ day of , 20 , by - --------= ...... ;;::-' proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

Please see attached Notary Form
Notary Public Signature Notary Public Seal
City of Santa Ana RFP 24-046
City Council Page A3-1 31 – 98 6/4/2024

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of California
County of Riverside
on t>'.:5 -o<o - "2...o-Z.'1 before me, Melissa Marie Torna - Notary Public ----------- (insert name and title of the officer) personally appeared t-'\\~E\.., -:r, ~~r-JS ,
who proved to me on the basis of satisfactory evidence to be the person(1) whose name($') is/qr subscribed to the within instrument and acknowledged to me that he/s~ /ttiey executed the same in his/h r/t eir authorized capacity(i~ ), and that by his/b r/tl} ir signature(.s') on the instrument the person(~ . or the entity upon behalf of which the person~ ) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(Seal)

MELISSA MARIE TO RNA
Notary Public • California
Riverside County
Commission ti 23 72969
r.;,.o••'• My Comm, Expires Aug 30 , 2025
City Council 31 – 99 6/4/2024
Appendix
ATTACHMENT 3-2: NON-LOBBYING CERTIFICATION

CERTIFICATIONS
The prospective participant ce1tifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

YUN::X

TRAFFIC

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities".

This ce1tification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this ce1tification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.

Firm Yunex LL
Signed and Printe
Title West Operations Manager
Date 05/06/2024
City of Santa Ana RFP 24-046
City Council PageA3-2 31 – 100 6/4/2024
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION

CERTIFICATIONS
YUN::X

TRAFFIC
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP 24-046
City Council Page A3-3 31 – 101 6/4/2024
YUN:::X

TRAFFIC
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Secf o.H- 1-420, and any consultant of public works violating this Section is subject to all the penalties i osed 01~a violation of the Chapter. ~
Title:

Firm:

Date:

Vunex LLC
05/06/2024
City of Santa Ana RFP 24-046
City Council Page A3-4 31 – 102 6/4/2024
Appendix
ATTACHMENT 3-4: FLEET COMPLIANCE CERTIFICATION

CERTIFICATIONS
YUN::X

TRAFFIC
Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for pe1jury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct:
□ The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.
□ The Fleet is exempt from the Regulation under section 2449.1(£)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. □ Bidder and/or their subcontractor is unable to procure R99 or RI 00 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1 (f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids).
□ The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449( c )(18).

Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). 181 The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto. Please see explanation below.

Name: Michael J. Hutchens
Title: West Operations Manager
Date: 05/06/2024
Vunex LLC does not currently have any self-propelled off-road diesel vehicles 25 horsepower or greater and no two-engine vehicles in it's fleet.

City of Santa Ana RFP 24-046
City Council Page A3-5 31 – 103 6/4/2024

EXHIBIT C

COMPENSATION
Fee Proposal including hourly rates if applicable
City Council 31 – 104 6/4/2024
City Council 31 – 105 6/4/2024
City Council 31 – 106 6/4/2024
City Council 31 – 107 6/4/2024
Public Works Agency
www.santa-ana.org/public-works
Item # 32
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 04, 2024
TOPIC: Santa Ana Vision Zero Plan

AGENDA TITLE
Resolution Approving the Santa Ana Vision Zero Plan

RECOMMENDED ACTION
Adopt a resolution approving the Santa Ana Vision Zero Plan.

RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF SANTA ANA APPROVING AND ADOPTING THE SANTA ANA VISION ZERO PLAN (includes determination that this action is exempt from consideration under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the adoption of this Plan, in and of itself, may have a significant effect on the environment) GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
Addressing the safety of our transportation system is a continued priority and immediate necessity for the City. On November 16, 2016, the City Council adopted the Safe Mobility Santa Ana (SMSA) plan. This was the City’s first citywide traffic safety plan to address roadway and street safety. Since the adoption of the SMSA plan, the Public Works Agency (PWA)’s Traffic Engineering staff has been successful at receiving various state and federal grants for design and construction of various traffic safety improvement projects throughout the city. To continue to qualify for grant funding opportunities, such as the Highway Safety Improvement Program (HSIP) and the Safe Streets and Roads for All Program (SS4A), the SMSA plan requires updating.

In 2021, the City received a planning grant from Caltrans’s Local Road Safety Plan (LRSP) to help develop a new and updated safety plan, now called Santa Ana Vision Zero Plan (SAVZ) (Exhibit 1). The SAVZ plan not only provides an update to SMSA, but also re-evaluates citywide traffic safety, identifies new areas of concern, analyzes contributing factors and patterns, recommends and prioritizes improvements, and analyzes traffic collisions of pedestrians and bicyclists, that in turn have the goal of reducing the number of persons killed or injured in collisions.

City Council 32 – 1 6/4/2024
Resolution Approving the Santa Ana Vision Zero Plan
June 4, 2024

The SAVZ Plan analyzed five years of traffic collision data between 2017 and 2021 to identify collision patterns throughout the city. From the analyzed collision data, corridors and intersections were ranked based on the density and severity of the collisions, proximity to schools, number of street lanes, and equity. The SAVZ Plan identified the top 10 corridors and top 10 intersections in the ranking.

Top 10 Corridors in Need of Traffic Safety
Enhancements
Corridor Ranking
Main Street 1
Euclid Avenue 2
1 st Street 3
Tustin Avenue 4
Greenville Avenue 5
Grand Avenue 6
Fairview Street 7
Bristol Street 8
4 th Street 9
17th Street 10
Top 10 Intersections in Need of Traffic Safety
Enhancements
Intersection Ranking
Harbor Boulevard at 1st Street 1
17th Street at Grand Avenue 2
Harbor Boulevard at McFadden Avenue 3
1 st Street at Flower Street 4
Edinger Avenue at Maple Street 5
Segerstrom Avenue at Bear Street 6
Flower Street at Macarthur Boulevard 7
Macarthur Boulevard at Raitt Street 8
Dyer Road at Flower Street 9
Flower Street at Alton Avenue 10
The plan then assessed the factors associated with each collision along the identified corridor and provided specific safety improvement recommendations to address the types of collisions that occurred within those corridors. Additionally, cost estimates for the recommended improvements of each project corridor were developed. These plans and cost estimates will aid the City in pursuing future grant funding opportunities and to facilitate implementation of safety features. Staff recommends the approval of this resolution (Exhibit 2) in order to continue to pursue grant funding followed by the implementation of the safety improvements presented in the SAVZ Plan.

City Council 32 – 2 6/4/2024
Resolution Approving the Santa Ana Vision Zero Plan
June 4, 2024

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action. Individual environmental reviews will be conducted for each recommended improvement at the time of implementation. Those types of projects typically qualify for Categorical Exemptions, which can be done by staff.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Santa Ana Vision Zero Plan

2. Resolution
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager
City Council 32 – 3 6/4/2024

VISION ZERO PLAN
May 2024
Santa Ana
City Council 32 – 4 6/4/2024
Acknowledgements
City of Santa Ana
Zdenek “Zed” Kekula, Principal Civil Engineer
Ruben Castaneda, Senior Engineer
Mauricio Castaneda, Associate Engineer
KTUA
Joe Punsalan, Principal
Tom Bertulis, Senior Associate, Project Manager
Morgen Ruby, Senior Planner, Assistant Project
Manager
Darren Jacobsen, Associate
Latino Health Access, Children
Youth Engagement (CYE)
Rosario “Charis” Galeas, CYE Outreach and
Education Program Coordinator
Adriana Alvarez, Program Associate of CYE
Nallely Enriquez, Youth Engagement Coordinator,
CYE
Lisette Martinez-Acebo, Program Director, CYE
Mark Thomas
Aaron Silva, PE. Senior Project Manager, Associate
Paul Martin, Senior Project Manager
A special thank you to our...

Stakeholder Advisory Group
• Alyssa Murakami, Caltrans
• Alyssa Ventura, City of Santa Ana Planning
• Beck Levin, Dayle McIntosh Center for the Disabled
• Carl Benninger, Com-Link
• Frank Bejarano, City of Santa Ana Planning
• Gabriela Laufer, SAPD
• Irene Cabanas, Willard Neighborhood Association President and SAAS volunteer
• Kristopher Fortin, SAAS
• Lauren Fuertes, KidsWork Intern and Graduate Student
• Manny Escamilla, Environmental and Transportation Advisory Commission (ETAC) Commissioner, and bus rider
• Margarita Macedonio, COSA
• Maria Ruvalcaba, KidsWork
• Megan Beard, OC Health Care Agency
• Michelle Micallef, City of Santa Ana Public Works
• Ruby Woo, Artesia Pilar Neighborhood Associatoin, President • Susie Lopez-Guerra, SAUSD
City Council 32 – 5 6/4/2024

SANTA ANA VISION ZERO PLAN

TABLE OF CONTENTS
01 04
05 06
07 02
03 Contents

1.1 What is Vision Zero? 4

1.2 Equity-minded Strategies 6

1.3 Relationship of this Document to Existing Documents 7

1.4 Consistency Review 8

1.5 Vision Zero Strategies, Policies, and Goals to Adopt 15 Existing Conditions 20

2.1 Land Use 22

2.2 Roadway Network 22

2.3 Existing Infrastructure for People Walking, Rolling, 30 and Using Mobility Aids

2.4 Existing Infrastructure for People Biking 35

2.5 Equity and Disadvantaged Communities 35
Collision Analysis 38

3.1 Overview 40

3.2 Equity and Collision Analysis 42

3.3 Pedestrian Collisions 46

3.4 Bicycle Collisions 51

3.5 Automobile Collisions 56

3.6 Analysis of Systemic Safety Needs 61

3.7 Collision Summary 61
Community Engagement Summary 66

4.1 Overview 68

4.2 Outreach Materials 68

4.3 Outreach Events 72

4.4 Public Outreach Summary 75
Toolbox of Potential Improvements 78

5.1 Descriptions of Potential Street Improvements 80

5.2 Strategies and Performance Measures 86
Recommended Engineering Improvements 88
Appendices

6.1 Overview 90

6.2 Project Prioritization 90

6.3 Field Review of Top 20 Projects 95

6.4 Proposed Pedestrian and Bicycle Projects 96

6.5 Typical Design Details 140

6.6 Program Recommendations 144
Appendices B
Introduction 2
City Council 32 – 6 6/4/2024
1 Introduction
City Council 32 – 7 6/4/2024
Photo Location: Bike Trail on Bear Street at Alton Avenue City Council 32 – 8 6/4/2024 4 1.1 What is Vision Zero?
Traffic Safety in Santa Ana
The City is undergoing an update for the 2016 Safe Mobility Santa Ana (SMSA) Plan, now being called Santa Ana Vision Zero Plan (SAVZ), to evaluate mobility priorities and identify innovative transportation solutions for an all-around safer Santa Ana. This Vision Zero plan starts from and builds upon the original SMSA plan to further progress Vision Zero projects in Santa Ana to align with the City’s mission of zero traffic fatalities. Project locations from SMSA are showcased in Figure 1-1.

Due to motor vehicle collisions, there have been 40 fatalities and 149 serious injuries amongst pedestrians and bicyclists during the years 2017 to 2021. When including drivers and passengers, there have been a total of 603 killed or seriously injured roadway users in Santa Ana during this same time period. Pedestrians and bicyclists make up about nearly one third of all collisions resulting in fatalities or serious injuries. This Plan addresses these traffic-related collisions and proposes countermeasures to enhance roadway safety for all users using the FHWA’s “Safe Systems’’ approach, which has a significant focus on people walking and bicycling. This study will evaluate mobility priorities and take proactive steps to innovative transportation solutions for a safer Santa Ana.

Vision Zero Overview
This Santa Ana Vision Zero Action Plan is an initiative to eliminate traffic-related fatalities and serious injuries in Santa Ana by 2040. It is guided by “Vision Zero,” a traffic safety concept that aims to achieve a roadway system with no fatalities or serious injuries involving road traffic. The main principle of Vision Zero is that life and health cannot be exchanged for other societal benefits, such as a conventional cost-benefit analysis. In the 1990s, Sweden developed “Vision Zero” and the Netherlands concurrently developed “Sustainable Safety” (aka “Vision Zero Plus”), and the concepts have been widely embraced around the world. In the United States, the concepts were first adopted in New York City (NYC) which, mainly due to the widespread implementation of innovative, low-cost pedestrian safety measures, has seen the lowest number of pedestrian fatalities in the first year of enactment since 1910. After NYC, Vision Zero spread to dozens of cities across the country. Within the region, the Cities of Los Angeles, Long Beach, El Monte and Los Angeles County have all enacted Vision Zero plans, and the California Department of Transportation (Caltrans) has made a commitment to zero deaths. Notably, the City of Hoboken, New Jersey became the first US city of its size to reach Vision Zero.

Vision Zero vs. Traditional Safety Research
Vision Zero is proactive rather than reactive. In practice, this means it is necessary to identify and remedy dangerous roadway conditions and characteristics before serious injury or fatality occurs. Recent research points to the benefits of identifying the types of roadway characteristics that lead to more pedestrian-involved collisions and recommends proactive measures to mitigate safety issues at those locations. Even when there are no known collisions at the location of, for example, the intersection of two four-lane roads, the research recommends proactively introducing safety measures at that type of location as a preemptive measure against collisions.

The 94% Myth
At the heart of the traditional approach to traffic safety is the myth that human error causes most car collisions. Individual road users, bad drivers, careless bicyclists, and distracted pedestrians have historically been presented as the problem and seen as the cause of collisions.

Unlike in Europe, which accepts that society at large is responsible for safer streets, in the United States historically, the responsibility for road safety largely falls on the person walking, bicycling, or driving, which is slowly shifting. American transportation departments, licensing agencies, and media outlets frequently cite that most collisions – “94% of them,” are solely due to human error. Blaming poor decisions of roadway users implies that nobody could have prevented these “accidents.” Even using the term “accident” versus “crash” implies an incident that is not preventable.

Many agencies in the United States focus on getting bicyclists to be “more visible” and pedestrians to be “less distracted.” Data suggests the focus should be in other places, such as re-engineering roadways.

City Council 32 – 9 6/4/2024

SANTA ANA VISION ZERO PLAN

INTRODUCTION
5 Figure 1-1: Safe Mobility Santa Ana (2016) Project Locations W 1ST ST

S BRISTOL ST

W MCFADDEN AV

S RAITT ST

S FA RI VIEW ST

N MAIN ST
E 1ST ST
W 17TH ST

W WARNER AV
E 17TH ST

S GRAND AV

W EDINGER AV

SUNFLOWER AV

N BRISTOL ST

W MACARTHUR BLVD

S MAIN ST

S FLOWER ST

N GRAND AV

W SEGERSTROM AV

E EDINGER AV

N BROADWAY

N FAIRVIEW ST

N FLOWER ST

E WARNER AV

S STANDARD AV

S LYON ST

W ALTON AV

S SUSAN ST
W 5TH ST

BEAR ST

CIVIC CENTER DR W

HARBOR BLVD

N ROSS ST

E DYER RD

EDINGE R AV

S EUCLID ST

N TUSTIN AV

S GREENVILLE ST W SANTA CLARA AV

FAIRHAVEN AV

N NEWHOPE ST

S NEWHOPE ST

N HARBOR BLVD

E MCFADDEN AV

WESTMINSTER AV

W SANTA ANA BLVD

GREENVILLE ST
E 4TH ST

E SANTA CLARA AV

S HARBOR BLVD

E FRUIT ST

EUCLID ST

W WASHINGTON AV

W DYER RD

N EUCLID ST

PENN WY

E MEM ORY LN
W 4TH ST

E CHESTNUT AV

MAIN ST

EDINGER AV

N BRISTOL ST
W 5TH ST

N TUSTIN AV

S MAIN ST
E 4TH ST
Santa Ana Boundary
2016 Safe Mobility
Santa Ana Project
Locations
[ 0 0.25 0.5 1 Miles
City Council 32 – 10 6/4/2024
6 A 2019 research study by the New York City Department of Transportation (NYCDOT) entitled “Distraction Shouldn’t be Deadly” found that “cell phone use by pedestrians does not appear to be disproportionately contributing to fatal pedestrian crashes,” and that “despite growing concerns, NYCDOT found little concrete evidence that device-induced distracted walking contributes significantly to pedestrian fatalities and injuries.”
Consequently, traffic safety solutions have too often focused on perfecting human behaviors through strategies like licensing, testing, road user education, and media campaigns. But in the Vision Zero framework, the road safety problem isn’t the individual but rather the flaws in the transportation system. Those flaws mean, for example, that distracted drivers in cars and road users have to share the road in unsafe conditions.

Systemic Safety and the FHWA
The Federal Highway Administration (FHWA) has taken a leading role in implementing Vision Zero or “Systemic Safety.” They promote taking a “Safe System approach to road safety” – a holistic view that requires people to think about the road system in its entirety, from infrastructure projects to government agencies. This refers to understanding how the whole system operates, including “upstream factors” such as design guidelines, public participation, policy, and vehicle regulations, and how all influence transportation-related fatalities and serious injuries. Safe Systems focus on the most vulnerable road users, which are people walking and biking, and utilizes effective, low cost measures that can be systematically implemented citywide. One of the ways cities are implementing this is by creating steering committees and task forces with representation from all the different agencies involved.

Proposal for a New Traffic Safety Framework
In 2023, authors David Ederer, Rachael Thompson Panik, Nisha Botchwey, and Kari Watkins wrote a paper called “The Safe Systems Pyramid: A new framework for traffic safety.” The paper moves away from the “6 Es of traffic safety,” citing what they call the “false equivalence of education and engineering.” They postulate that although education measures are effective, they are not as effective as widespread engineering measures in reducing traffic fatalities and serious injuries.

They also stress the importance of policies and programs that focus on public health, land use, and above all, equity. The paper could be called “Energy and Equity” due to its focus on what they call “energy,” from energy amounts in size of vehicles to energy in types of vehicles, explaining that “there is less latent energy in a bicycle than a car.” This Plan will do its best to make recommendations in line with the thesis of the paper.

1.2 Equity-minded Strategies
This Plan intends to mobilize disadvantaged and underrepresented groups in order to implement policies and programs to create a better active transportation network to serve these populations. This is particularly important in Santa Ana, where 55 percent of the population do not have access to a vehicle and 37% of census tracts are considered disadvantaged per Senate Bill 535. Throughout the community outreach process, community members shared a variety of recommendations and concerns related to ensuring that the planning process was done in an equitable manner. These recommendations were organized into the following five categories:

1. Focus on street improvements that make the streets safer for our most vulnerable residents, such as children and senior citizens. (i.e., accessibility, mobility, and permeability)

2. Have a formula to prioritize which streets or areas to improve first (e.g., based on need, high number of collisions, excessively large street widths)

3. Have standard guidelines to proactively prevent and mitigate displacement that may result from transportation projects (i.e., housing development and affordability and street widening)

4. Focus on more education and less enforcement strategies to encourage improved behaviors (i.e., public safety)

5. Assess the impacts of Vision Zero infrastructure improvements on the surrounding community and prioritize projects that provide the most benefit. Priority was given to promote a wider range of moCity Council 32 – 11 6/4/2024

SANTA ANA VISION ZERO PLAN

INTRODUCTION
7 bility choices for those Santa Ana residents who have few, if any, choices. These options would allow the community to recognize what would best establish a transportation system from one that is focused around the use of motor vehicles to one that meets the needs of all users. The goals for this plan are to facilitate social and economic opportunities by providing equitable levels of access to affordable and reliable transportation options based on the needs of the populations being served, particularly populations that are traditionally underserved and underrepresented.

Chapter 4 documents the extensive, equitable community engagement process that the Santa Ana Vision Zero Plan underwent in more detail.

1.3 Relationship of this Document to
Existing Documents
The SAVZ Plan incorporates regional and local planning efforts that are directly related to walking, bicycling, and vehicle travel. These efforts range from long-range regional planning to specific plans. The following information summarizes the planning documents that were evaluated.

Santa Ana General Plan
The Santa Ana General Plan is the primary citywide comprehensive plan that guides future growth and was reviewed as part of the SAVZ Plan to ensure consistency between the report recommendations. The General Plan contains goals and objectives to guide decisions and preserve the quality of life within the City of Santa Ana. The Circulation, Growth Management, Open Space, Scenic Corridors, and Urban Design Elements contain goals and objectives that contribute to the success of this SAVZ Plan.

Santa Ana Strategic Plan
The Strategic Plan is a targeted plan, developed through a partnership between the community, elected officials and City staff. The Plan is intended as a means to implement the City’s mission, “To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” The SAVZ Plan aligns with the public safety and quality of life aspirations of the Strategic Plan.

Safe Mobility Santa Ana Plan
The Safe Mobility Santa Ana (SMSA) plan, the precursor to the SAVZ Plan, identified specific hotspot locations in Santa Ana, using a detailed collision analysis. This plan uses best practices and citywide trends in traffic safety to propose solutions that will make the Santa Ana road network safer for all users. The recommendations of this plan recognize the need to balance the many objectives of the local transport system, including travel time reliability, safety, and meeting the mobility needs of a variety of roadway users. The SAVZ Plan will build upon solutions, goals and objectives from the SMSA plan by providing detailed recommendations of countermeasures and which locations they should be implemented, including CAD drawings that can be submitted in grant applications.

Downtown Santa Ana Complete Streets
The Downtown Santa Ana Complete Streets Plan is intended to improve access and mobility for all modes of transportation, including walking, bicycling, transit, and motor vehicles within and around the downtown area. Through an extensive and inclusive public engagement process, stakeholder collaboration and community workshops, five priority corridors were identified, designed which the City has already begun implementing. The SAVZ Plan report started with these priority corridors as potential corridors for inspiration for detailed site layouts and builds upon them.

Central Santa Ana Complete Streets
The Central Santa Ana Complete Streets Plan was developed to provide the City of Santa Ana a guide to establish a network of Complete Streets to improve bicycling and walking throughout central Santa Ana.

This plan analyzes the connections between the selected corridors and other existing or planned Complete Streets corridors to create a City Council 32 – 12 6/4/2024
8 connected network. The goal is to improve access and mobility for all modes including: walking, bicycling, transit and motor vehicles. Priority corridors were identified for improvement and this SAVZ Plan started with the identified corridors as selected locations for more detailed site layouts and project scope definition. The City has begun final engineering design and implementation of several corridors in this Plan such as separated bikeways and protected intersections on Standard Avenue and Willits/ Bishop Street Bicycle Boulevard.

Safe Routes to School Plan
The Santa Ana Safe Routes to School Plan involves an extensive and inclusive community engagement process, identification and prioritization of school infrastructure improvements, and the development of programs and strategies to better educate and encourage students to walk and bike to school. The result is a comprehensive “6 E’s” plan that will lead to improved safety and mobility for all Santa Ana residents, especially the community’s students and youth, through engineering, education, encouragement, and enforcement recommendations. Priority corridors and routes identified in the Safe Routes study were included in the list of priority projects that would include detailed site layouts and project scope definition. Typically the SRTS plan focuses on residential streets near schools while the Vision Zero plan focuses on the large roads where all the fatalities and serious injuries are occurring.

Santa Ana Active Transportation Plan
The Santa Ana Active Transportation Plan provided recommendations for safer, more walkable streets for pedestrians and bicyclists through implementation of non-motorized travel infrastructure. These recommendations are based on a thorough inventory of existing infrastructure and network deficiencies. Thirty-five priority projects were selected to create a network of complete streets that will improve non-motorized travel. The recommendations present a design concept, show cost estimates, and share various characteristics along each corridor that needs to be improved so the plans complement each other with minimum overlap which the SAVZ Plan builds upon.

1.4 Consistency Review
A review of several regional planning documents was completed to make sure previous efforts were built upon and conditions better understood.

In support of the Santa Ana Vision Zero document and its proposed project solutions, Local, Regional, and State Planning documents were reviewed for policy consistency and guidance. Documents reviewed include plans and studies by local Orange County agencies, the County of Orange, the Orange County Fire Authority, the Orange County Transportation Authority (OCTA), and Caltrans.

The following Vision Zero concepts were considered in the development of the Santa Ana Vision Zero plan:
• Implementation of “neighborways”/calm street network
• Implementation of safety interventions citywide/systemically • Pedestrian-focused engineering countermeasures to reduce vehicle versus pedestrian collisions
• Bicyclist-focused engineering countermeasures to reduce vehicle versus bicycle collisions
• Truck aprons on large curb returns that lead to excessively high speed turns
• Curb refuge islands (CRIs) and rubber turning humps to slow turns • Speed humps and traffic calming to reduce speed
• Roundabouts and traffic calming circles
• Senior zones for increased safety
• Pedestrian signals, lighting, high-visibility crosswalks • Lane re-allocation/road buffet/road diet
The following section discusses the relevant documents and resources identified for the reviewed agency as they relate to Vision Zero concepts and goals. The sourced materials are organized alphabetically starting with local jurisdictions, then regional/state agencies, and then climate action plans.

City Council 32 – 13 6/4/2024

SANTA ANA VISION ZERO PLAN

INTRODUCTION
9 City of Costa Mesa
General Plan 2015-2035
Circulation Element
The General Plan Circulation Element emphasizes the importance of complete streets, development of safety programs, and implementation of enhanced bicycle and pedestrian facilities as mechanisms for reducing collisions and fatalities, as well as increasing the bicycle and pedestrian mode share. The document identifies policies that encourage and accommodate all roadway users, consistent with Vision Zero.

Housing Element
The General Plan Housing Element discusses sustainable development aligned with transportation opportunities as a means of reducing vehicle miles traveled and greenhouse gas emissions.

Active Transportation Plan 2018
The 2018 Active Transportation Plan provides countermeasures to improve safety for bicycle and pedestrian modes that are consistent with Vision Zero goals. The document also identifies bicycle education programs and a Bicycle Safety Guide for improved comfort and confidence navigating the bicycle network appropriately.

Complete Streets Safety Assessment 2021
The Costa Mesa Complete Streets Safety Assessment was conducted by the University of California Berkeley Safe Transportation Research and Education Center (SafeTREC) to study the complete streets conditions at various study locations within the City of Costa Mesa. This assessment identified safety countermeasures with an aim to improve bicycle and pedestrian safety, walkability, and accessibility, consistent with Vision Zero goals.

Local Road Safety Plan 2022
The Costa Mesa Local Road Safety Plan identifies a framework to identify, analyze, and develop transportation safety enhancements on the City’s roadway network. The plan vision stated in the document is to enhance the transportation network to achieve zero traffic fatalities and serious injury related collisions, consistent with Vision Zero goals.

Bicycle & Pedestrian Safety Education Program
The Bicycle & Pedestrian Safety Education Program has identified goals to provide bicycle safety education, encourage safe bicycling habits, and create safer, calmer streets and neighborhoods. The program includes the development of a safety curriculum for youth, bicycle rodeos, and other training materials that are all consistent with Vision Zero goals.

Pedestrian Safety Tips Webpage
The City of Costa Mesa provides a webpage on Pedestrian Safety Tips for safely navigating the roadway network that aligns with Vision Zero goals. This webpage focuses on safe habits and procedures for crossing streets, as well as improving self-awareness and visibility.

City of Fountain Valley
General Plan
Circulation Element
The draft updated General Plan includes a Mobility Element with Goal CM-2 seeking: “A comprehensive and multimodal network of streets, bikeways, and pedestrian areas that facilitates the safe and efficient movement of people and goods while minimizing vehicle miles traveled.” Housing Element 2022
The Housing Element references bicycle, pedestrian, and transit improvements to shift transportation from vehicular modes per the following:
• Single room occupancy residential projects must provide one secure bicycle stall for each 3 units, to help encourage active transportation options.
• Various references to zero net energy homes to help address climate change. • Site improvements section quote: “Though most of the City is curCity Council 32 – 14 6/4/2024 10 rently served by adequate roadways and sidewalks, improvements for access or internal navigation may be necessary.”
• Auxiliary dwelling units are noted as a strategy to increase density in single family neighborhoods to increase transit feasibility to ideally reduce private vehicle use.
• Access to transit: “Access to public transit is best in the low and moderate resource areas, both for local service and access to regional transit hubs.”
Fountain Valley Crossing Spec Plan (FVCSP) Webpage FAQ
The FVCSP is a city effort to rezone an industrial area to also allow commercial, office, and limited residential by existing 200 business owners. It aims to revitalize an older industrial area with more retail activities, dining, shopping, farmers market, and diverse housing options.

An Environmental Impact Report (EIR) was part of the study with greenhouse gas (GHG) as one of the topics. Based on information in the EIR, the project might support Vision Zero concepts by encouraging mixeduse development and improved walkability.

Fountain Valley Crossing Specific Plan Project (FVCSP) EIR GHG The FVCSP includes the following measures: Transportation Demand Management (TDM) Measures and bicycle and pedestrian facilities and amenities to encourage non-motorized transportation. “The Project’s diverse mix of uses would help promote a reduction in vehicle miles traveled (VMT) and GHG emissions” and “would provide residential and commercial uses in walking distance to proposed recreational uses, entertainment, and commercial retail, which would result in reduced VMT, as compared to a project of similar size and land uses at a more suburban location”.

City of Garden Grove
The Garden Grove Active Streets Master Plan 2018
The Garden Grove Active Streets Master Plan is supportive of bicycle and pedestrian improvements that align with Vision Zero goals of reducing collisions and injuries. The proposed bicycle network plans numerous bicycle improvements and facilities which include shareduse paths, bicycle lanes, buffered bicycle lanes, separated bikeways, bicycle routes, neighborhood greenways, and bicycle parking. Pedestrian improvements included in the Garden Grove Active Streets Master Plan include the following:
• Crossings and intersections, ramps, enhanced crosswalks, curb extensions, median refuge, Rectangular Rapid Flashing Beacon (RRFB), Pedestrian Hybrid Beacon (PHB).
• Traffic signals and warning beacons.
• Sidewalks-separate from traffic by landscaped park strips and/or parking, accessible, continuity, shade trees, etc.
• Intersections - pedestrian friendly, area to congregate, accessible, design for safety comfort, minimize pedestrian crossing distance, lighting, transit stops.

Garden Grove General Plan 2030
Circulation Element 2030
The Circulation Element does not specifically reference Vision Zero but references accommodating OCTA corridors that include Vision Zero focused improvements and offers countermeasures that align with Vision Zero under Neighborhood Traffic Management. Funding constraints are cited as challenges to implementing proposed bikeway projects included in the plan, but the following Circulation Element goals are supportive of Vision Zero concepts.
• Goal 3 to minimize vehicle intrusions into neighborhoods “1) expanding parkways to reduce the roadway width, 2) limiting the number of ingress/egress locations on-site, 3) traffic circles, 4) diverters, or speed humps, 5) curb extensions, 6) entrance treatments, or other effective traffic management techniques that reduce or eliminate the traffic intrusion…”
• Goal 4 “...reduce vehicle miles traveled… by approving mixed use developments…”
• Goal 5 “Increased awareness and use of alternate forms of transportation generated in, and traveling through the City of Garden Grove.” • Goal 6 “A safe, appealing, and comprehensive bicycle network….” - “encourage PWD to consider bikeways in their prioritization of re-paving…” - “...amend zoning …traffic generators to include bikeway facilities.” - “...incentives to developers who incorporate bikeways….” - “...Safe Routes to schools..” - “...pursue grants for bike facilities…” City Council 32 – 15 6/4/2024

SANTA ANA VISION ZERO PLAN

INTRODUCTION
11 Housing Element 2014-2021
The Housing Element does not specifically address Vision Zero but site improvements sections list bikeways, walkways, and equestrian trails as typical requirements for development. The energy conservation opportunities section notes sidewalks and bike racks to encourage walking and biking supporting the Air Quality element to reduce vehicle trips.

Safety Element 2030
The Safety Element does not specifically mention Vision Zero but supports mixed-use and transit-oriented development to increase walking, bicycling, and transit use.

Garden Grove Accident Reduction Team (ART)
The ART supports Vision Zero by educating commuters on existing law and how to safely share the road with bicyclists and pedestrians.

The ART also provides education specific to bicyclists and pedestrians. Funding for the team is provided by the California Office of Traffic Safety.

Garden Grove Open Streets
The City has hosted multiple RE: Imagine Garden Grove Open Streets events, with the most recent occurring in April 2022. Per the City: “The Open Streets event is part of the City’s continuing efforts to highlight Garden Grove’s Downtown, while promoting the Re: Imagine Garden Grove mission of bringing more art to the community, creating more walkable areas of the city, and encouraging people to live a healthier, more connected life.”
City of Huntington Beach
Huntington Beach Bike Plan 2013
The Huntington Beach Bike Plan supplements an extensive existing bike lane network and supports new bicycle projects which align with Vision Zero concepts of improving safety through increased separation between bicyclists and vehicles.

City of Huntington Beach General Plan 2017
Circulation Element
Huntington Beach has developed a majority of its streets according to the Complete Streets approach.

City of Huntington Beach Capital Infrastructure Projects (CIP) Tables 2019-2023 Huntington CIP projects include a safe pedestrian walkway with sidewalks and curb ramps suggesting support for Vision Zero concepts of pedestrian-vehicle separation for improved safety.

City of Huntington Beach Webpage 2023
The City of Huntington Beach Webpage provides guidance on what context pedestrian enhancements like flashing beacons, marked crosswalks, and pedestrian signal heads are provided.

HB In Motion
The City of Huntington Beach is currently preparing the HB In Motion study, focused on enhanced access and mobility. The study focuses on the portion of the Beach Path the City is responsible for, as well as the citywide bicycle and pedestrian networks.

City of Irvine
City of Irvine General Plan 2015
Circulation Element
The Circulation Element language provides language supportive of Vision Zero concepts of separating bicyclists and pedestrians from vehicle modes to reduce collisions and injuries. The following objectives reflect support for Vision Zero concepts:
• “Plan, provide and maintain a comprehensive bicycle trail network that together with the regional trail system, encourages increased use of bicycle trails for commuters and recreational purposes.” • “Bike trip destinations…provide showers and bike racks. • “…traffic signal phasing for bike crossing…”
City Council 32 – 16 6/4/2024
12 • “...grade separated crossing for class 1 bikeways at major ….” • “...increase public awareness of bike safety…”
• “Plan, develop and maintain a riding and hiking trail network and support facilities to satisfy the needs of riders and hikers.” • “Work with Orange County Transportation Authority to implement a public transit system for trips within the City and adjacent areas.

City of Irvine Active Transportation Plan 2015
The 2015 Irvine Active Transportation Plan provides countermeasures to improve safety for bicycle and pedestrian modes that are consistent with Vision Zero goals.

City of Irvine Strategic Active Transportation Plan 2020 The 2020 Irvine Strategic Active Transportation Plan (ISATP) provides extensive bicycle and pedestrian improvements to make walking and biking safer and reduce collisions and injuries consistent with Vision Zero goals.

City of Irvine Bikeways Map
The Irvine Bikeways Map shows an extensive bicycle network with a large quantity of separated bikeways which suggests support for separating bicycle and pedestrian modes from vehicles to reduce collisions and injuries.

Irvine Webpage - Biking
The Irvine Webpage for biking suggests support for Vision Zero, with the site stating, “the pedestrian and bicycle networks form the foundation for multi-modal transportation” and that plans include grade separating bicyclists and pedestrians from vehicles to reduce collisions and injuries.

Irvine Climate Action and Adaptation Plan
The City of Irvine kicked off the development of its first Climate Action and Adaptation Plan (CAAP) in June 2021. By setting ambitious but achievable emissions reduction targets and laying out thoughtfully planned greenhouse gas (GHG) emissions reduction and climate adaptation measures, the CAAP will lay a pathway to achieving the City’s climate goals. The study is under preparation and draft actions include the following:
• Expand bicycling and walking options through infrastructure improvements. • Increase transit ridership through the enhancement and expansion of connected transit lines.

City of Orange
City of Orange 2010 General Plan
General Plan Vision
The General Plan Vision offers a vision statement that aligns with Vision Zero goals; “Residential areas ... balanced, multimodal circulation network that accommodates vehicles, pedestrians, cyclists, hikers, and equestrians. This network will create additional opportunities for walking and biking, enhancing circulation safety,…”
Circulation Element
The Circulation Element has numerous references to safe multimodal connections, including bike and pedestrian modes, with cross sections showing bike lanes and separated paths which suggest support for the Vision Zero goal of reductions in roadway collisions and injuries.

Infrastructure Element
The Infrastructure Element does not directly reference Vision Zero topics but supports implementation of bike lanes and sidewalks.

Urban Design Element
The Urban Design Element does not directly reference Vision Zero topics but encourages bike facilities and sidewalks. The General Plan states the City will provide safe multi-modal routes to walk, bike, and drive; “City will update the Zoning Code to encourage features that buffer street activity and pedestrians from automobile traffic by providing both distance and substantial landscaping. Within mixed-use areas and other commercial districts, the City will employ pedestrian-friendly amenities such as enhanced crosswalk areas, lighting, benches, and trash receptacles to create a safer, more inviting, and more walkable environment.”
City Council 32 – 17 6/4/2024

SANTA ANA VISION ZERO PLAN

INTRODUCTION
13 Santiago Creek Vision Plan 2018
Prepared by a local community based organization named the Greenway Alliance, the Santiago Creek Vision Plan supports a separated bike and walking trail system which may support Vision Zero goals and concepts.

City of Tustin
City of Tustin General Plan 2018
Circulation Element
The Circulation Element states support for providing bicycle and pedestrian facilities and separating them when possible to reduce collisions and injuries. Goal 6 of the Circulation Element supports increasing transit facilities, curb ramps, bike lanes, and separated paths which are also supportive of Vision Zero.

Housing Element 2021-2029
While not explicitly discussing Vision Zero concepts, the Housing Element’s Environmental Sensitivity Goal 5 - Sustainable Development states to “prioritize sustainable housing... in proximity to services and employment centers thereby enabling the use of public transit, walking or bicycling and promoting an active lifestyle.”
Downtown Specific Plan 2018
The City of Tustin Downtown Specific Plan provides language supportive of Vision Zero concepts per the following:
• “Vision for downtown…..Promoting pedestrian-oriented commercial first floor development ...expand walkability; Transforming streets... pedestrian and bicycle-oriented improvements ...high-quality integrated residential mixed ...multi-family development.” • “Bike improvements…new bike lanes downtown...sharrows on various other roads… bike racks throughout downtown and transit stops.” • “Off-road bicycle lane (Class 1) integrated with the sidewalk…” • “Balance auto-centric nature with increased pedestrian and bicycle amenities on Main Street”.
• “Create “complete streets” …pedestrians and bicyclists greater emphasis and vehicles less dominance.“ • “Reduced vehicular lanes, pedestrian and bicycle improvements, onstreet parallel and diagonal parking, pedestrian bulb-outs, enhanced pedestrian crossings, and landscaping to visually support the roadway transformation.” • ”...Pedestrian friendly corridor by reducing...traffic lanes...widths...onstreet buffered bicycle lanes, diagonal parking...wider sidewalks.” • “...Create public gathering areas adjacent to the sidewalk…seating areas….”
• Various Pedestrian improvements: Widened Sidewalks- Decorative Sidewalk Paving- Decorative Crosswalks- Bulb-Outs- Crosswalk Enhanced Paving- Pedestrian Gathering Areas Increasing Sidewalk Widths- Accessible Pedestrian Signals- Flashing Light Crosswalks.

County of Orange
OC Council of Governments - Complete Streets Handbook 2016 The Complete Streets Handbook envisions transforming Orange County streets into a Complete Streets network and supports separation of bicyclists and pedestrians from vehicles to reduce collisions and injuries.

County of Orange Active Transportation Plan
The County is currently preparing an Active Transportation Plan encompassing the unincorporated areas and flood channels throughout Orange County.

Orange County Fire Authority (OCFA)
Fire Master Plans for Commercial & Residential Development OCFA’s Fire Master Plan suggests support of Vision Zero concepts by providing guidance on roadway design standards to ensure Orange County’s roadways can support the access and mobility of emergency service vehicles. These standards consider design elements such as curb-to-curb widths and the placement and accessibility of fire hydrants to improve emergency response times and efficiency.

City Council 32 – 18 6/4/2024
14 Orange County Transportation Authority (OCTA)
Districts 1 & 2 Bikeways Strategy 2013
The Districts 1 & 2 Bikeways Strategy advances bicycle facility and pedestrian network planning within Orange County to reduce bicyclist and pedestrian visions and support Vision Zero. The document encourages the development of off-street multi-use paths and barrier-separated facilities to reduce conflicts between bikes and vehicular traffic to improve user comfort and reduce collisions.

OC Foothills Bikeways Strategy 2016
The OC Foothills Bikeways Strategy advances bicycle facility and pedestrian network planning within Orange County to reduce bicyclist and pedestrian visions and supports Vision Zero. The document encourages the development of off-street multi-use paths and barrier-separated facilities to reduce conflicts between bikes and vehicular traffic to improve user comfort and reduce collisions.

OCTA’s Master Plan of Arterial Highways (MPAH) 2017
The OCTA MPAH has some language supporting Vision Zero topics, specifically regarding coordination with local agencies on safety efforts to balance regional travel demand with addressing the needs of all users of the roadway.

OCTA Long Range Transportation Plan 2022
The OCTA Long Range Transportation Plan has some language supporting Vision Zero topics including education and mentions reducing bicycle and pedestrian involved collisions.

OC Active 2019
The OC Active Plan advances bicycle facility and pedestrian network planning within Orange County to reduce bicyclist and pedestrian visions and supports Vision Zero.

South OC Multimodal Transportation Study 2022
The South OCTA Multimodal Transportation Study has few specific references to Vision Zero related concepts but mentions the OC Loops project for bicycle modes.

OCTA Mobility Hubs Study 2022
The OCTA Mobility Hub Study focuses on multi-modal vehicle lots connecting to transit services and references the OC Complete Street Handbook which supports bicycle and pedestrian separation from vehicles to reduce collisions and injuries.

OC Loops Gap Feasibility Study 2023
The OC Loops project expands the original OC Loop to additional loops and a diagonal connector that serves all of Orange County. The bikeway feasibility study prioritizes the 8 to 80 audience through enhanced bikeways that separate cyclists from moving traffic where possible.

Safe Transportation Education Program (STEP)
OCTA has secured grant funding to administer STEP, which provides approximately twenty-five schools in Orange County with free resources, activities, and events to encourage families to walk and roll to school safely and more often. Additional funding has been secured for future expansion of the program. STEP is a partnership project between OCTA and the Orange County Health Care Agency (OCHCA), and is funded by a Caltrans Active Transportation Program grant.

Safe Routes to School Action Plan
OCTA and OCHCA are leading the Safe Routes to School (SRTS) Action Plan that serves every school and school district with a series of steps to advance more SRTS improvements and activities. The study is under preparation and aligns with Vision Zero goals of improving safety for youth traveling through active transportation means.

Bus Stop Accessibility and Safety Plan
Using funding provided by the Southern California Association of Governments, OCTA will lead a study that will evaluate the busiest 41 bus stops in Orange County for pedestrian access and safety. The majority of the study locations are within the City of Santa Ana along Harbor Boulevard, Main Street, and 17th Street. The study will support Vision Zero goals of improving safety for people walking to access transit.

City Council 32 – 19 6/4/2024

SANTA ANA VISION ZERO PLAN

INTRODUCTION
15 Southern California Association of Governments (SCAG) Connect SoCal, 2020
SCAG’s Regional Transportation Plan, titled, Connect SoCal, has a vision to locate housing, jobs, and transit closer together; increase investment in transit and complete streets; and increase mobility options to achieve a more sustainable growth pattern. Relevant policies, practices, and programs include reducing vehicle miles traveled through transportation demand management, focusing growth near destinations and mobility options and promoting livable corridors, and setting metrics to track reductions in fatalities and serious injuries. To achieve regional safety targets, SCAG developed a High Injury Network (HIN) mapping tool, provides safety education campaigns, and advocates for funding strategies.

California Department of Transportation (Caltrans)
Toward an Active California 2017
Toward an Active California is the State Bicycle & Pedestrian Plan adopted by Caltrans to support bicycle and pedestrian mobility with clear objectives, strategies, and actions. Consistent with Vision Zero goals, safety is identified as a key component of the plan with strategies including the further development of safer streets and crossings, safety education, data, and enforcement.

Caltrans District 12 Active Transportation (CAT) Plan 2022 The District 12 CAT Plan identifies pedestrian and bicycle needs across the state highway system in Orange County. Consistent with Vision Zero goals, the document identifies the types of facilities needed and a prioritization of those needs based on a number of factors, including collision history.

Freeway Ramp Active Mobility Enhancement Study
Caltrans District 12 is evaluating ten of the highest need interchanges within Orange County based on the District 12 CAT Plan to develop concept level plans for improved safety and mobility for people walking and cycling. The study is underway and includes three interchanges within the City of Santa Ana, and is planning to align with Vision Zero goals of enhanced separation between vulnerable road users and motorist traffic.

1.5 Vision Zero Strategies, Policies, and
Goals to Adopt
Policies to Adopt
The City of Santa Ana has already established several policies related to achieving zero fatalities and improving the way residents travel within the City. From the 2022 General Plan’s Mobility Element, the following policies provide guidance for this Vision Zero Plan and future complete street projects.
• Policy M-1.1 Safety: Achieve zero fatalities from traffic collisions through education, enforcement, and infrastructure design. • Policy M-1.2 Balanced Multimodal Network: Provide a balanced and equitable multimodal circulation network that reflects current and changing needs.
• Policy M-1.9 Regional Consistency: Ensure the street network is consistent with standards set in the OCTA Master Plan of Arterial Highways and the Congestion Management Program. • Policy M-1.10 Intergovernmental Coordination: Collaborate with federal, state, SCAG, OCTA, rail authorities, and other agencies to fund and improve the regional transportation system.
• Policy M-3.1 Non-motorized Travelway Network: Expand and maintain a citywide network of non-motorized travelways within both the public and private realms that create linkages between neighborhoods, recreational amenities, schools, employment centers, neighborhood serving commercial, and activity centers.
• Policy M-3.2 Non-motorized Travelway Amenities: Enhance non-motorized travelways with amenities such as landscaping, shade trees, lighting, benches, crosswalks, rest stops, bicycle parking, and support facilities that promote a pleasant and safe experience. • Policy M-3.5 Education And Encouragement: Encourage active transportation choices through education, special events, and programs. • Policy M-3.7 Complete Streets Design: Enhance streets to facilitate City Council 32 – 20 6/4/2024
16 safe walking, bicycling, and other non-motorized forms of transportation through community participatory design. • Policy M-3.9 Neighborhood Traffic: Develop innovative strategies to calm neighborhood traffic, increase safety, and eliminate collisions, while also maintaining access for emergency response.
• Policy M-5.1 Enhanced Street Design: Improve the beauty, character, and function of travelways with amenities such as landscaped parkways and medians, bike lanes, public art, and other amenities. • Policy M-5.5 Street Design: Design and retrofit streets based on their combined land use context and road function to achieve safety objectives. • Policy M-5.8 Traffic Safety: Prioritize the safety of all travelway users when designing transportation improvement and rehabilitation projects.

Strategies to Adopt
It is the recommendation of this plan, aside from the aforementioned policies, that the City of Santa Ana also focus on the following strategies and concepts:
• Identification of roadways with motorist speeding behaviors. Add automated enforcement of speeding at problematic locations • Identification of roadways with motorist red light running behaviors.

Add automated enforcement of red light running at problematic intersections • Implementation of safety interventions citywide/systemically • Pedestrian-focused engineering countermeasures to reduce vehicle versus pedestrian collisions
• Bicyclist-focused engineering countermeasures to reduce vehicle versus bicycle collisions
• Left turn tight radius, bulb-outs, Leading Pedestrian Interval signal timing
• Pedestrian refuge curb/bollards to slow left turns
• Turn calming
• Speed humps to reduce speed
• Roundabouts and traffic circles
• Senior zones for increased safety
• Pedestrian signals, lighting, crosswalks
• Lane re-allocation/road buffets/road diets
• Adding continuous sidewalks or speed humps at driveways to mitigate conflicts from vehicles turning on and off of driveways • Adding hardened centerlines, both including tubular markers along centerlines and small rubber humps in front of crosswalks to enforce, through design, slower left turn movements and reduce pedestrian exposure to turning traffic
Hardened Centerlines, Source: Seattle Department of Transportation • Adding “Intersection Daylighting” systematically across the City of Santa Ana. Daylighting is the simple concept that safety is improved by removing parked cars within 20 feet of crosswalks. By keeping the area next to crosswalks clear of parked vehicle obstructions, people walking and people driving/biking on the street can see each other better, thereby significantly increasing safety in a cost-effective manner. Because only paint and tubular markers are involved in tactical urbanism forms of daylighting, it is considered highly cost effective and a “tried-and-tested” way to increase safety in cities. The newly published December 2023 edition of the MUTCD has, for the first time, a section sanctioning Daylight of intersection using just paint and tubular markers. It is the recommendation of this Plan that the City of Santa Ana utilize the MUTCD to use tactical urbanism to channelize intersections city-wide where daylighting is feasible.

As seen in the Consistency Review from Section 1.4, multiple agencies within Orange County adjacent or overlapping with the City of Santa Ana have also advanced Vision Zero goals and actions. This literature review illustrates the depth of actions and additional potential ideas for consideration in the City of Santa Ana
City Council 32 – 21 6/4/2024

SANTA ANA VISION ZERO PLAN

INTRODUCTION
17 The consistency review earlier in this chapter reviewed strategies and policies from around the region, with many standing out as good practice. Garden Grove’s Circulation Element is prominent as another best practice. The Circulation Element itself does not specifically reference Vision Zero but includes Vision Zero-focused improvements and offers countermeasures that align with successful Vision Zero strategies and policies. This Plan recommends reviewing those strategies and policies for future consideration.

Namely, under Neighborhood Traffic Management, the following policies are supportive of Vision Zero concepts:
• Policy 3 to minimize vehicle intrusions into neighborhoods “1) expanding parkways to reduce the roadway width, 2) limiting the number of ingress/egress locations on-site, 3) traffic circles, 4) diverters, or speed humps, 5) curb extensions, 6) entrance treatments, or other effective traffic management techniques that reduce or eliminate the traffic intrusion…”
• Policy 4 “...reduce vehicle miles traveled… by approving mixed use developments…”
• Policy 5 “Increased awareness and use of alternate forms of transportation generated in, and traveling through the City of Garden Grove.” • Policy 6 “A safe, appealing, and comprehensive bicycle network….” - “encourage PWD to consider bikeways in their prioritization of re-paving…” - “...amend zoning …traffic generators to include bikeway facilities.” - “...incentives to developers who incorporate bikeways….” - “...Safe Routes to schools..” - “...pursue grants for bike facilities…” • In particular, the “Los Angeles Mobility Plan 2035 Policies and Programs” are to be highlighted as an example of best practice for use in Santa Ana. Those policies and programs can be found in Appendix A.

Goals to Adopt
The goals of Santa Ana Vision Zero Plan are derived from the original Safe Mobility Santa Ana Plan to:
• Substantially increase safe mobility in all areas of the City • Achieve zero fatal bicycle and pedestrian collisions
• Reduce vehicle speeds
• Minimize demonstrated collision patterns
The Plan’s objectives include:
• Reduce collisions citywide, while focusing capital investments at high collision locations.
• Recommend solutions to evolve the roadway network so people can make transportation decisions and unanticipated mistakes without risk of severe injury or death .
• Reject severe and fatal injuries as a necessary by-product of multimodal transportation. • Prioritize traffic safety over congestion management, accepting that improving safety for all roadway users will in some cases result in unavoidable delay.
• Suggest infrastructure improvements that reduce speeds and separate vulnerable roadway users from moving traffic.

Next Steps
• Pursue implementation of Safe Routes to School (SRST) plan. • Develop and implement Safe Routes to Parks (SRTP) plan. • Pursue development and implementation of Citywide Street Light Master Plan.
• Monitor laws to pursue opportunities to legally reduce the posted speed limits.

City Council 32 – 22 6/4/2024
18 Let’s embrace our City of Santa Ana, where
bikes and pedestrians flow, hand in hand,
and side by side. From busy intersections
to tranquil lanes, let’s share the road with
empathy and refrain. Zero deaths is our
mission for pedestrians, bike riders, and all
road users. Together, we can build a future
where safety reigns, where every traveler’s
life is cherished and sustained.

Mauricio Castaneda
Associate Engineer
City of Santa Ana
Photo Location: Civic Center Drive near the County Administration building City Council 32 – 23 6/4/2024

SANTA ANA VISION ZERO PLAN

INTRODUCTION
19 This page is intentionally left blank.

City Council 32 – 24 6/4/2024
2 Existing
Conditions
City Council 32 – 25 6/4/2024
Photo Location: Santa Ana High School City Council 32 – 26 6/4/2024 22 In order to make recommendations to change the built environment in Santa Ana, a clear picture of current conditions must be painted.

This chapter attempts to describe the existing conditions in the City of Santa Ana, with subsequent chapters describing the analysis, countermeasures, and recommendations that the City of Santa Ana needs to reach Vision Zero.

2.1 Land Use
Figure 2-1 showcases the existing land use pattern in Santa Ana is dominated with single-family residential development interspersed with pockets of low-medium and multi-family residential, institutional, commercial, and industrial. Commercial, professional, and administration offices are primarily along major thoroughfares like Tustin Avenue and Grand Avenue. Activity areas are located in places such as Downtown and areas designated as District Centers in large land use blocks that are distributed along the perimeter of the city as well as the core area of central Santa Ana near the City Hall. Urban neighborhoods are usually near these activity centers east of downtown, along Harbor Boulevard, Bristol Street, and Main Street. Open space is scattered throughout most of the City, but a large dedicated area is provided around Santa Ana River running north-south near the east edge of the city.

Commercial and office activity centers are mostly concentrated along major and secondary arterials including Bristol Street, Main Street, Harbor Boulevard, 1st Street, 17th Street, and Tustin Avenue. Public sites, such as schools and parks, are more evenly distributed throughout Santa Ana.

2.2 Roadway Network
The City of Santa Ana maintains over 400 centerline miles of streets.

The streets in Santa Ana are classified into six different categories, which is consistent with OCTA’s Master Plan of Streets and Highways.

The street network consists of principal arterials, major arterials, primary and secondary arterials, collectors, divided collectors, and local streets. Most of these streets are not interrupted by the railroad corridors and highways that traverse and surround the City. The minor streets primarily service the residential neighborhoods near railroad, highways, and utility right-of-way corridors. Nonetheless, Santa Ana has a substantial grid network and, for a suburban community, relatively few cul-de-sacs, but enough that main roads require bike facilities to allow cyclists to get through neighborhoods. The prevalence of major arterials within Santa Ana underscores the need for defined facilities along the wide roadways with higher lane counts as they typically experience higher traffic volumes and collisions. It also identifies connector streets that may be good alternatives for bicycle facilities given that they have fewer lanes. The roadways were analyzed further to determine suitability as part of this study.

Street Classification
Primary arterial streets are limited to connections from the freeway to downtown and short segments through industrial zones at the east edge of the city. Major and secondary arterial streets follow a typical city grid pattern while supporting commercial, industrial and residential uses. A limited commuter classification runs along Broadway Boulevard, Civic Center Boulevard, and Chestnut Avenue. As shown in Figure 2-2, most streets are classified as local streets at more than 75% followed by major arterials at 12% of all roadways in Santa Ana.

Speed Limits
All speed limits in the City of Santa Ana comply with the California Vehicle Code and California Manual of Uniform Traffic Control Devices.

While more than 75% of Santa Ana’s roadway network has a speed limit of 25 mph, these low speeds are primarily located in residential neighborhoods, as shown in Figure 2-3. Though none of the streets have posted speeds over 45 mph, Santa Ana’s busiest corridors along major arterials, such as Fairview Street and portions of Grand Avenue and 1st Street, have the highest posted speeds with nearly 80% marked at 45 mph. When factoring in primary and secondary arterials as well as major arterials, nearly 70% are marked 40 to 45 mph. The City’s lowest speed streets have a posted speed limit of 25 mph, which makes them conducive to bicycle facilities, such as bicycle boulevards, also known as neighborways, while streets with more lanes and higher speeds should have physical separation if bicycle facilities exist with additional enhancements at the intersections.

City Council 32 – 27 6/4/2024

SANTA ANA VISION ZERO PLAN

EXISTING CONDITIONS
23 S BRISTOL ST
E 1ST ST

N GRAND AV

S FLOWER ST
W 1ST ST

W ALTON AV

E DYER RD

S RAITT ST

SUNFLOWER AV S MAIN ST

N HARBOR BLVD

BEAR ST

W EDINGER AV
E 17TH ST

E CHESTNUT AV

S FAIRVIEW ST

W MCFADDEN AV
W 17TH ST

S STANDARD AV

N MAIN ST

S GRAND AV
S

GREENVILLE
ST

E EDINGER AV
N

SANTIAGO
ST

N FAIRVIEW ST

N BRISTOL ST

E WARNER AV
E 1ST ST

N MAIN ST

N FAIRVIEW
ST
W 17TH ST

S RAITT ST

S MAIN ST
W 1ST ST

N MAIN ST
Santa Ana Boundary
General Plan Land
Uses
Low Density
Residential
Low-Medium Density
Residential
Medium Density
Residential
Corridor Residential
Institutional
Open Space
Professional and
Administrative Office
General Commercial
Industrial
FLEX Industrial
Urban Neighborhood
One Broadway Plaza
District Center
District Center
[ 0 0.25 0.5 1 Miles
Figure 2-1: Land Use
City Council 32 – 28 6/4/2024
24 W 1ST ST

S BRISTOL ST

W MCFADDEN AV

S RAITT ST

S FAIRVIEW ST

N MAIN ST
E 1ST ST
W 17TH ST

W WARNER AV
E 17TH ST

S GRAND AV

W EDINGER AV

SUNFLOWER AV

N BRISTOL ST

W MACARTHUR BLVD

S MAIN ST

S FLOWER ST

N GRAND AV

W SEGERSTROM AV

E EDINGER AV

N BROADWAY

N FAIRVIEW ST

N FLOWER ST

E WARNER AV

S STANDARD AV

S LYON ST

W ALTON AV

S SUSAN ST
W 5TH ST

BEAR ST

CIVIC CENTER DR W

HARBOR BLVD

N ROSS ST

E DYER RD

EDINGE R AV

S EUCLID ST

N TUSTIN AV

S GREENVILLE ST W SANTA CLARA AV

FAIRHAVEN AV

N NEWHOPE ST

S NEWHOPE ST

N HARBOR BLVD

E MCFADDEN AV

WESTMINSTER AV

W SANTA ANA BLVD

GREENVILLE ST
E 4TH ST

E SANTA CLARA AV

S HARBOR BLVD

E FRUIT ST

EUCLID ST

W WASHINGTON AV

W DYER RD

N EUCLID ST

PENN WY

E MEM ORY L N
W 4TH ST

E CHESTNUT AV

MAIN ST

EDINGER AV

N BRISTOL ST
W 5TH ST

N TUSTIN AV

S MAIN ST
E 4TH ST
Street Classification
Principal Arterial
Major Arterial
Primary Arterial
Secondary Arterial
Divided Collector
Collector
Santa Ana Boundary
Schools
Parks
[ 0 0.25 0.5 1 Miles
Figure 2-2: Street Classification
City Council 32 – 29 6/4/2024

SANTA ANA VISION ZERO PLAN

EXISTING CONDITIONS
25 Table 2-1: Street Classifications, Interpreted per the General Plan, Mobility Element, page M-06 Classification Description Examples
Principal Arterial A street with eight travel lanes and a center median. Typically includes bus transit, pedestrian sidewalks, and bicycle lanes.

Typical ROW: 146’ / 126’ curb-to-curb / 14’ median / 10’ sidewalk Dyer Road
Major Arterial A street with six travel lanes and a center median. Typically includes bus transit, pedestrian sidewalks, and bicycle lanes.

Typical ROW: 120’ / 100’ curb-to-curb / 14’ median / 10’ sidewalk Bristol Street, Harbor Boulevard,
and Edinger Avenue
Primary Arterial A street with four travel lanes and a center median. Typically includes pedestrian sidewalks and may include bus transit services and bicycle lanes.

Typical ROW: 104’ / 84’ curb-to-curb / 14’ median / 10’ sidewalk 4th Street (between Grand Avenue and Interstate 5), and Sunflower Avenue 4th Street (between Grand Avenue
and Interstate 5), and Sunflower
Avenue (west of Raitt Street)
Secondary Arterial A street with four travel lanes and no center median. Typically includes pedestrian sidewalks and may include bus transit and bicycle lanes. Serves more local traffic than a Primary Arterial.

Typical ROW: 80’ / 64’ curb-to-curb / 8’ sidewalk
Main Street (through Downtown),
and Newhope Street
Divided Collector
Arterial
A street with two travel lanes and a continuous center two-way left turn lane, but may be divided by raised median, with an expanded right-of-way to accommodate bike lanes.

Typical ROW: 80’ / 64’ curb-to-curb / 8’ sidewalk
Raitt Street and Standard Avenue
Collector Street A street with two travel lanes and no center median, typically includes pedestrian sidewalks, may include shared bicycle routes.

Typical ROW: 60’ / 40’ curb-to-curb / 10’ sidewalk
Broadway south of 1st Street (north
of Civic Center)
Local Street A street with two travel lanes serving residences and businesses. Typically includes pedestrian sidewalks and on-street parking. May include shared bicycle routes. Local streets are the most common street type.
* Not part of the City’s MPSH.

Lacy Street, Orange Avenue,
Raitt Street, Santa Clara Avenue,
Wilshire Avenue
City Council 32 – 30 6/4/2024
26 Road Lane Quantities
The number of lanes on a street have a significant effect on safety and stress for people walking, rolling, and bicycling. The more lanes, the more vehicles, the more merging, the higher the speeds, and the greater risk for collisions and injuries, as shown in Section 3.6, Analysis of Systemic Safety Needs. Figure 2-4 shows major arterials can have up to six lanes but transition down to five and four lanes as they reach the center of the city. Secondary arterials will typically have four lanes but can transition down to two lanes near the center of the city.

Raised Medians
The safety benefits that raised medians provide pedestrians are unparalleled. Medians at crossing locations improve safety by giving people walking a safe place to wait in the middle of the street so they can focus on looking only one direction for each side of the road they cross.

The FHWA research report entitled “Safety Benefits of Raised Medians and Pedestrian Refuge Areas” found the following:
“Providing raised medians or pedestrian refuge areas at pedestrian crossings at marked crosswalks has demonstrated a 46 percent reduction in pedestrian crashes. At unmarked crosswalk locations, pedestrian crashes have been reduced by 39 percent. Installing raised pedestrian refuge islands on the approaches to unsignalized intersections has had the most impact reducing pedestrian crashes.”
When raised medians include plantings or colored aggregate, they create an edge friction effect that can calm or reduce traffic speeds and reduce collisions. As shown in Figure 2-5, most major arterials have segments of raised medians with some gaps. Streets with higher percentages of raised medians include 1st Street, 17th Street, Edinger Avenue, Segerstrom Avenue, MacArthur Boulevard, Harbor Boulevard, and Bristol Street. The City of Santa Ana aims for all major and principal arterials to have raised medians.

City Council 32 – 31 6/4/2024

SANTA ANA VISION ZERO PLAN

EXISTING CONDITIONS
27 S BRISTOL ST
E 1ST ST

N GRAND AV

S FLOWER ST
W 1ST ST

W ALTON AV

E DYER RD

S RAITT ST

SUNFLOWER AV S MAIN ST

N HARBOR BLVD

BEAR ST

W EDINGER AV
E 17TH ST

E CHESTNUT AV

S FAIRVIEW ST

W MCFADDEN AV
W 17TH ST

S STANDARD AV

N MAIN ST

S GRAND AV
S

GREENVILLE
ST

E EDINGER AV
N

SANTIAGO
ST

N FAIRVIEW ST

N BRISTOL ST

E WARNER AV
E 1ST ST

N MAIN ST

N FAIRVIEW
ST
W 17TH ST

S RAITT ST

S MAIN ST
W 1ST ST

N MAIN ST
Santa Ana Boundary
Road Speed Limit
25mph
30-35mph
40-45mph
[ 0 0.25 0.5 1 Miles
Figure 2-3: Speed Limit
City Council 32 – 32 6/4/2024
28 Figure 2-4: Road Lane Quantities
City Council 32 – 33 6/4/2024

SANTA ANA VISION ZERO PLAN

EXISTING CONDITIONS
29 Figure 2-5: Raised Medians
City Council 32 – 34 6/4/2024
30 2.3 Existing Infrastructure for People
Walking, Rolling, and Using Mobility Aids
Sidewalks
A complete pedestrian network without gaps is helpful for encouraging people to walk to more destinations in a safe and comfortable environment. Existing sidewalk network data provided by the City was analyzed, especially around key destinations that include schools, parks, and employment centers. As shown in Figure 2-6, the sidewalk network is fairly well connected with only a few small neighborhoods and short segments missing. Some of the sidewalk obstructions relate to utilities.

Curb Ramps
Curb ramps are another important component for an effective pedestrian network for accessibility as well as comfort for walking to your destinations. City provided curb ramp data from 2017 is shown in Figure 2-7 with numerous missing curb ramps and a near equal quantity that are ‘visually non compliant’ in terms of geometric configuration and/or missing the standard truncated domes on the ramp surface.

Street Lighting
Street lighting is an important factor for public safety when walking at night. Community members have indicated that dark roadway segments are a concern on some residential streets and crossings. Using City provided data, Figure 2-8 shows the existing coverage throughout the City. The City of Santa Ana recently started a Citywide Street Light Master Plan. This Plan will help identify street lighting needs.

Transit Routes and Stops
There are 27 bus routes and nearly 700 bus stops within Santa Ana, as shown in Figure 2-9. The transit services include Fixed Routes, Community Shuttles, Intracounty Express Routes, and Metrolink Feeder Routes throughout the City primarily on Major and Secondary Arterials.

The Santa Ana Regional Transportation Center (shown as OC Metrolink Station on figure) provides commuter rail services through Metrolink’s Orange County Orange County and Inland Empire-Orange County Lines, connecting Santa Ana with Los Angeles, San Bernardino, and Oceanside. Based on the Census 2021: ACS 5-Year Estimate, approximately four percent of workers use public transit as their primary mode of transportation.

The OC Streetcar serves downtown Santa Ana and extends west to the northwest city edge to connect more of the City to downtown and the Regional Transportation Center. This project will create a last-mile connection that will provide greater mobility and transportation choices to the residents of Santa Ana and the region.

City Council 32 – 35 6/4/2024

SANTA ANA VISION ZERO PLAN

EXISTING CONDITIONS
31 S BRISTOL ST
E 1ST ST

N GRAND AV

S FLOWER ST
W 1ST ST

W ALTON AV

E DYER RD

S RAITT ST

SUNFLOWER AV S MAIN ST

N HARBOR BLVD

BEAR ST

W EDINGER AV
E 17TH ST

E CHESTNUT AV

S FAIRVIEW ST

W MCFADDEN AV
W 17TH ST

S STANDARD AV

N MAIN ST

S GRAND AV
S

GREENVILLE
ST

E EDINGER AV
N

SANTIAGO
ST

N FAIRVIEW ST

N BRISTOL ST

E WARNER AV
E 1ST ST

N MAIN ST

N FAIRVIEW
ST
W 17TH ST

S RAITT ST

S MAIN ST
W 1ST ST

N MAIN ST
Sidewalks
Existing Sidewalk
Sidewalk Obstruction
Private Property
Santa Ana
[ 0 0.25 0.5 1 Miles
Figure 2-6: Sidewalk Network
City Council 32 – 36 6/4/2024
32 Figure 2-7: Curb Ramps
Note: Data shown is from 2017. City has installed and upgrade curb ramps not reflected on this figure.

City Council 32 – 37 6/4/2024

SANTA ANA VISION ZERO PLAN

EXISTING CONDITIONS
33 Figure 2-8: Street Lighting
City Council 32 – 38 6/4/2024
34 Figure 2-9: Transit Network
City Council 32 – 39 6/4/2024

SANTA ANA VISION ZERO PLAN

EXISTING CONDITIONS
35 2.4 Existing Infrastructure for People Biking
Santa Ana’s Master Plan of Bikeways 2022 aims to build upon the current bicycle network to implement many miles of new facilities. Class IV separated bikeways are proposed extensively citywide so residents will be able to get across town in a protected bikeway. A few Class I multi-use paths are being proposed, the longest segment along nearly the entire Fairview Road corridor. Though separated bikeways are prioritized, Class II bike lanes and III bike routes will be proposed as well.

Calmer residential streets are designated as Class III neighborways, with sharrows and traffic calming. As shown in Figure 2-10, Santa Ana has citywide coverage which will be enhanced as each bikeway project from the Master Plan is implemented.

2.5 Equity and Disadvantaged Communities
California census tracts in the highest 25 percentile are considered disadvantaged communities per Senate Bill 535. The higher the CalEnviroScreen score, or darker the red color, the more disproportionately burdened a community is by multiple sources of pollution and with population characteristics that make them more sensitive to pollution.

In Santa Ana, 24 of the City’s 64 census tracts are considered disadvantaged, as shown in Figure 2-11.

Understanding where disadvantaged communities are located helps guide the City to make informed decisions during the recommendations and prioritization process. Senate Bill 535 states that at least a quarter of California Climate Investments go to disadvantaged communities. California Climate Investments are funds from the proceeds of California’s Cap-and-Trade Program and specifically target reducing greenhouse gas emissions.

In recent years in the State of California, there has been an increased emphasis on safety, active transportation for public health, and greenhouse gas reduction. All mitigation measures and recommended projects for the SAVZ Plan will be passed through a community-driven lens for infrastructure and non-infrastructure programming.

City Council 32 – 40 6/4/2024
36 W 1ST ST

S BRISTOL ST

W MCFADDEN AV

S RAITT ST

S FA RI VIEW ST

N MAIN ST
E 1ST ST
W 17TH ST

W WARNER AV
E 17TH ST

S GRAND AV

W EDINGER AV

SUNFLOWER AV

N BRISTOL ST

W MACARTHUR BLVD

S MAIN ST

S FLOWER ST

N GRAND AV

W SEGERSTROM AV

E EDINGER AV

N BROADWAY

N FAIRVIEW ST

N FLOWER ST

E WARNER AV

S STANDARD AV

S LYON ST

W ALTON AV

S SUSAN ST
W 5TH ST

BEAR ST

CIVIC CENTER DR W

HARBOR BLVD

N ROSS ST

E DYER RD

EDINGE R AV

S EUCLID ST

N TUSTIN AV

S GREENVILLE ST W SANTA CLARA AV

FAIRHAVEN AV

N NEWHOPE ST

S NEWHOPE ST

N HARBOR BLVD

E MCFADDEN AV

WESTMINSTER AV

W SANTA ANA BLVD

GREENVILLE ST
E 4TH ST

E SANTA CLARA AV

S HARBOR BLVD

E FRUIT ST

EUCLID ST

W WASHINGTON AV

W DYER RD

N EUCLID ST

PENN WY

E MEM ORY LN
W 4TH ST

E CHESTNUT AV

MAIN ST

EDINGER AV

N BRISTOL ST
W 5TH ST

N TUSTIN AV

S MAIN ST
E 4TH ST
Santa Ana Boundary
Master Plan Proposed
Bikeways
Class I: Multi-use Path
Class II: Bicycle Lane
Class III: Bicycle Route
Class IV: Separated
Bikeway
Existing Bikeways
Class I: Multi-use Path
Class II: Bicycle Lane
Class III: Bicycle Route
Class IV: Separated
Bikeway
[ 0 0.25 0.5 1 Miles
Figure 2-10: Bicycle Network
City Council 32 – 41 6/4/2024

SANTA ANA VISION ZERO PLAN

EXISTING CONDITIONS
37 Figure 2-11: CalEnviroScreen 4.0 Percentiles
W 1ST ST

S MAIN ST

S BRISTOL ST

W MCFADDEN AV

S RAITT ST

S FAIRVIEW ST
E 1ST ST

N MAIN ST
W 17TH ST

W WARNER AV
E 4TH ST

S GRAND AV
E 17TH ST

W EDINGER AV

N BRISTOL ST

W MACARTHUR BLVD

N GRAND AV

W SEGERSTROM AV

N BROADWAY

E EDINGER AV

E DYER RD

E WARNER AV

S STANDARD AV

N FAIRVIEW ST W ALTON AV

S LYON ST

S FLOWER ST

BEAR ST

CIVIC CENTER DR W

HARBOR BLVD
W 5TH ST

E MCFADDEN AV

SUNFLOWER AV

N TUSTIN AV

S EUCLID ST

E ALTON AV

FAIRHAVEN AV

N NEWHOPE ST S NEWHOPE ST

N HARBOR BLVD

WESTMINSTER AV

E SANTA CLARA AV

S HARBOR BLVD
S

GREENVILLE ST

EUCLID ST

W DYER RD

N EUCLID ST
PENN
WY

N CABRILLO PARK DR

E MEMORY LN

E COLUMBINE AV ALTON PKWY

N RAITT ST

W SANTA ANA BLVD

S FLOWER ST

N BRISTOL ST
N
TUSTIN
AV

WESTMINSTER AV
CalEnviroScreen 4
Score Percent
0 - 10
>10 - 20
>20 - 30
>30 - 40
>40 - 50
>50 - 60
>60 - 70
>70 - 80
>80 - 90
>90 - 100
Santa Ana Boundary
[ 0 0.25 0.5 1 Miles
City Council 32 – 42 6/4/2024
3 Collision
Analysis
City Council 32 – 43 6/4/2024
Photo Location: Santa Clara Avenue adjacent to Portola Park City Council 32 – 44 6/4/2024 40 3.1 Overview
Santa Ana is one of the most densely populated cities in Orange County. According to the American Community Survey by the U.S. Census Bureau, 44% of residents are under the age of 30, 2.5% of workers 16 and up are without a car, and 1.5% use public transportation as means of transportation to work. This Santa Ana Vision Zero Plan aims to assist those with and without access to a motor vehicle.

A quick comparison of transportation modes used by people living in Santa Ana and adjacent cities is shown in Table 3-1. As shown in the table, Santa Ana has the highest percentage of people who report commuting to work using transit (after Anaheim), but fewer people commuting by bike or on foot than Irvine or Anaheim. This may be due to Irvine’s extensive bike network and the high student population in Irvine.

Mode of
Transportation Santa Ana Orange Irvine Anaheim
Walk to Work 1.5% 2.2% 2.6% 1.2%
Bike to Work 0.3% 0.3% 1.3% 0.7%
Transit to Work 1.5% 0.1% 0.3% 1.7%
Table 3-1: Mode of Transportation Comparison with Adjacent Cities Source: U.S. Census Bureau, American Community Survey, Table S0801:

Commuting Characteristics by Sex
Another comparison tool is the “WalkScore’’ webpage, a free service available to the general public to compare the level of access to amenities and destinations via various transportation modes. WalkScore determines an areas accessibility per mode on a scale of 1 to 100, where higher scores deem a place to be more “walkable, bikeable, or transit-friendly.” Table 3-2 includes a comparison of walk, bike, and transit access in adjacent cities as of February 2023. As shown in the comparison table, Santa Ana scores favorably in most categories compared to nearby cities. The WalkScore webpage describes Santa Ana as having “some public transportation, and is somewhat bikeable. The most walkable Santa Ana neighborhoods are Downtown, Willard, and Eastside.”
City Walk Score Bike Score Transit Score
Santa Ana 67 62 43
Irvine 43 69 26
Orange 51 53 32
Anaheim 56 52 34
Table 3-2: WalkScore Comparison with Adjacent Cities
Figures 3-1 through 3-3 show the maps provided by the website WalkScore.com. Figure 3-1 shows the Walk Score, which measures the density of destinations that are accessible by foot. Downtown, shown in a darker green, has a higher density of destinations. Figure 3-2 shows Figure 3-1: Santa Ana WalkScore
City Council 32 – 45 6/4/2024

SANTA ANA VISION ZERO PLAN

COLLISION ANALYSIS
41 Figure 3-2: Santa Ana BikeScore Figure 3-3: Santa Ana 30-minute Travel Distance on Public Transit the Bike Score, which measures whether an area is good for biking based on bike lanes and trails, hills, road connectivity, and destinations.

The more green it has, the more bikeable it is. Figure 3-3 illustrates the Transit Score, which measures how well a location is served by public transit based on the distance and type of nearby transit lines.

A total of 19,494 collisions occurred in Santa Ana from 2017 to 2021.

Over this period, 17,915 collisions were auto-only, 906 were pedestrian-involved collisions, and 673 were bicyclist-involved. In total, 1,579 collisions (8% of total) involved pedestrians or bicyclists.

Collision data from the “Crossroads Traffic Collision Database” was used for the Collisions Analysis. This data was provided by the City.

This summary focuses on fatal, severe, and visible injury collisions. To help identify locations that more frequently see serious injury or fatal collisions, this study analyzed the latest five years (2017 to 2021) of ‘Crossroads’ collision data, supplemented in certain cases by data for the 10-year period from 2012 to 2021, as can be seen in this report.

Each collision is shown on maps in the following sections, then tables summarize the collisions by severity of injury, who is getting injured, and when and where disproportionate quantities of collisions occur.

Additional analysis later in this chapter identifies risk factors and road characteristics at select locations that may be contributing to serious injury or fatal collisions to help inform project recommendations outlined in Chapter 6.

City Council 32 – 46 6/4/2024
42 Chart 3-2: Bicycle Collisions from 2017 to 2021

3.2 Equity and Collision Analysis
This Plan began with the identification of underserved communities throughout the City of Santa Ana, which makes up most of the City, as can be seen from the CalEnviroScreen data in Section 2.4. A majority of the City, particularly central, southeast, and Downtown Santa Ana score above the 75th percentile for high pollution and low income. The following safety analysis comprehensively looks at the entire City, but with an equity-lens in mind to focus improvements in the underserved communities. The following section provides an overview of all collisions in Santa Ana between 2017 to 2021 as documented in the Santa Ana Crossroads database. As summarized in Table 3-3, there were a total of 906 pedestrian collisions over five years, 673 bicycle collisions, and 17,915 motor vehicle collisions. As shown in the serious injury and fatality columns in the table, a significantly disproportionate quantity of pedestrians suffered serious injuries and fatalities when compared to total bicycle and vehicle collisions. Sixteen percent of all pedestrian collisions resulted in a serious injury or fatality compared to 5% of all bicycle collisions and 2% of all non-highway vehicle collisions.

Transportation
Mode Fatalities Serious Injuries Total
Pedestrian 33 119 906
Bicycle 7 30 673
Vehicle 67 347 17,915
Table 3-3: Collision Severity per Travel Mode (between years 2017-2021) Source: Crossroads Software’s Traffic Collision Database Collisions for each of the past five years are shown for pedestrians, bicyclists, and vehicles in Charts 3-1 through 3-3. This includes serious injuries, fatalities, other visible injuries, complaints of pain, and property damage only.

Figure 3-4 shows all of the collisions as points, then Figure 3-5 uses the collision points to make a ‘heatmap’ that highlights locations with highest concentrations of collisions with darker shades of red.

Five-Year Heatmap
Figure 3-5 demonstrates a greater concentration of collisions (darker red color) along most of 1st Street (west to east), and Main Street (north to south). The full length of McFadden Avenue, Edinger Avenue, Warner Avenue and 17th Street (all west to east) also see higher levels 0 50
100
150
200
2017 2018 2019 2020 2021
0 1000
2000
3000
4000
5000
2017 2018 2019 2020 2021
0 50
100
150
200
250
2017 2018 2019 2020 2021
Chart 3-1: Pedestrian Collisions from 2017 to2021
Chart 3-3: Vehicle Collisions from 2017 to 2021
City Council 32 – 47 6/4/2024

SANTA ANA VISION ZERO PLAN

COLLISION ANALYSIS
43 Figure 3-4: All Collisions from 2017-2021
City Council 32 – 48 6/4/2024
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