Agenda packet — Santa Ana City Council, June 4, 2024 (part 1 of 18)

City Council, Housing Authority, and Public
Financing Authority Meeting Packet (revised
5/30/2024)
June 4, 2024
CLOSED SESSION MEETING – 4:30 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Mayor Pro Tem – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Alvaro Nuñez
Acting City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

City Council 1 6/4/2024
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/agendasandminutes.

Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Authority item. You may request to speak bydialing*9fromyourphoneoryoumayvirtuallyraiseyourhandfromZoomAfterthe City Council 2 6/4/2024
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

MAILING OPTION written communications – Public comments may be mailed to:

LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m. will not be permitted to speak.

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“Request to Speak” card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

4. LIVE PUBLIC COMMENTS ON AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.

TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.

La ciudad provee servicios de interpretación al español en las juntas del Consejo.

La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
City Council 4 6/4/2024
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
Acting City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A. City of Santa Ana v. United California Bank Realty Corporation, et al., Orange County Superior Court, Case No. 30202101184614CUEICXC

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Santa Ana Police Officers Association (POA)

3. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957(b)(1):

Title: City Manager

4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a):

Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager
City Council 5 6/4/2024

3. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957(b)(1):

Title: City Manager

4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a):

Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
Acting City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Police Chaplain
ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS

1. Certificate of Recognition presented by Mayor Amezcua to Junior Achievement of Orange County and Inland Empire in Celebration of their 70th Anniversary

2. Certificate of Recognition presented by Councilmember Lopez to The Underground Scholars Program for Outstanding Contributions to the Community

3. Certificate of Recognition presented by Councilmember Vazquez to Nicolas Davis for Outstanding Contributions to the Heninger Park Community CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following CtCldIt4thh36didiflllti
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PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 36 and waive reading of all resolutions and ordinances.

4. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

5. Minutes from the Special Meeting of May 16, 2024 and the Regular Meeting of May 21, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

6. Appoint Mercy Benitez Nominated by Councilmember Lopez as the Ward 3 Representative to the Youth Commission for a Partial Term Expiring December 10, 2024
Department(s): City Clerk’s Office
Recommended Action: Appoint Mercy Benitez to the Youth Commission as the Ward 3 representative and administer Oath of Office. (Pursuant to SAMC Sec. 2326(a), requires five affirmative votes)

7. Conflict of Interest Code Biennial Review
Department(s): City Clerk’s Office
Recommended Action: Direct the City Manager and City Clerk to have the City's Conflict of Interest Code reviewed, file a statement of review with the City Council no later than October 1, 2024, and revise the Conflict of Interest Code based upon such review, if necessary.

8. Receive and File Bowers Museum Report
Department(s): City Manager’s Office
Recommended Action: Receive and file.

9. Appropriation Adjustment to the Workforce Innovation and Opportunity Act Programs Department(s): Community Development Agency
Recommended Action: Approve an appropriation adjustment in the amount of $381,718.99 to align with program year allocations for Workforce Innovation and Opportunity Act Programs. (Requires five affirmative votes)

10. Appropriation Adjustments to Recognize $4,495,000 in Housing Assistance Payment Funds for the Housing Choice Voucher Program and $325,000 in Housing Assistance Payment Funds for the Mainstream Voucher Program (NonGeneral Fund) City Council 7 6/4/2024
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Recommended Action: Approve an appropriation adjustment in the amount of $381,718.99 to align with program year allocations for Workforce Innovation and Opportunity Act Programs. (Requires five affirmative votes)

1. Approve an appropriation adjustment recognizing housing assistance payment funds in the amount of $4,495,000 in revenue account (no.1361800252000) for the Housing Choice Voucher Program and appropriating the same amount to expenditure account (no.13618760various). (Requires five affirmative votes)

2. Approve an appropriation adjustment recognizing housing assistance payments funds in the amount of $325,000 in revenue account (no.1381800252000) for the Mainstream Voucher Program and appropriating the same amount to expenditure account (no.1381876069158). (Requires five affirmative votes)

11. Receive and File Quarterly Report of Contracts Authorized by the City Manager as Permitted by Charter Section 421 up to $50,000 for NonPublic Works and up to $500,000 for Public Works
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between January 1, 2024 to March 31, 2024.

12. Approve the Recognition of $71,970.35 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund)
Legal notice published in the OC Register on April 13, 2024 and April 20, 2024.

Department(s): Finance and Management Services
Recommended Action: Approve the recognition of $71,970.35 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law.

13. Fiscal Year 202324 Third Quarter Budget Report and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action:

1. Receive and file the Fiscal Year 202324 3rd Quarter budget update.

2. Approved the recommended appropriation adjustments. (Requires five affirmative votes)

1. Receive and file the Fiscal Year 202324 3rd Quarter budget update.

2. Approved the recommended appropriation adjustments. (Requires five affirmative votes)

14. Aggregate Blanket Order Contracts to Curley Wholesale Electric, Inc., Turtle Ala, LLC, and Wesco Supply Corporation for Citywide Electrical Equipment and Supplies (Specification No. 24039) (General Fund and NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed below for citywide electrical equipment and supplies on an asneeded basis, in an estimated annual aggregate amount of $285,000, for a total amount not to exceed $1,425,000 during the entire term of the contracts, for an initial twoyear term expiring June 30, 2026, with provisions for three, oneyear renewal options.

Vendor Location
Curley Wholesale Electric, Inc. Santa Ana, CA
Turtle ALA, LLC Los Angeles, CA
Wesco Supply Corporation Buena Park, CA

15. Aggregate Blanket Order Contracts to Diamond Environmental Services LP and United Site Services of California, Inc. for Portable Toilets/Showers and Other Site Rentals and Services (Specification No. 24061) (General Fund & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Award Aggregate Blanket Order Contracts to vendors listed below for portable toilets/showers and other site rentals and services on an asneeded basis, in an aggregate amount not to exceed $400,000, for a fouryear term expiring on June 30, 2028.

Vendor Location
Diamond Environmental Services LP San Marcos, CA
United Site Services of California, Inc. Anaheim, CA

16. Blanket Order Contract to Saitech, Inc. for Mobile Computer Notebooks (Bid No. 24 058) (General Fund and NonGeneral Fund)
Department(s): Police Department
Recommended Action: Authorize a blanket order contract to Saitech, Inc. for Mobile Computer Notebooks for a oneyear term beginning June 4, 2024 and expiring June 30, 2025, in an amount not to exceed $920,075, including a $83,643 contingency amount.

17. Purchase Order to Sandoval Custom Creations, Inc. for Security Cameras and Accessories (Specification No. 24078) (General Fund)
Department(s): Police Department
Recommended Action: Authorize a onetime purchase order and payment of City Council 9 6/4/2024
Recommended Action: Authorize a blanket order contract to Saitech, Inc. for Mobile Computer Notebooks for a oneyear term beginning June 4, 2024 and expiring June 30, 2025, in an amount not to exceed $920,075, including a $83,643 contingency amount.

17. Purchase Order to Sandoval Custom Creations, Inc. for Security Cameras and Accessories (Specification No. 24078) (General Fund)
Department(s): Police Department
Recommended Action: Authorize a onetime purchase order and payment of purchase order to Sandoval Custom Creations, Inc. for security cameras and accessories in an amount not to exceed $98,324.

18. Purchase Order to National Business Furniture, LLC for Classroom Furniture for the Police Athletic Activity League (Bid No. 24042A) (NonGeneral Fund) (Revive Santa Ana)
Department(s): Police Department
Recommended Action: Authorize a onetime Purchase Order and payment of purchase order to National Business Furniture, LLC for classroom furniture, in an amount not to exceed $123,404.

19. Purchase Order to National Auto Fleet Group for One Ford F150 Responder Truck (Spec No. 24066) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of a purchase order to National Auto Fleet Group for one 2024 Ford F150 Responder truck in an amount of $58,399 plus a contingency amount of $5,000, for a total amount not to exceed $63,399.

20. Purchase Order to EyeP Solutions, Inc. for a Mapping License Subscription and Two Portable Cameras (Spec No. 24077) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to EyeP Solutions, Inc. for a oneyear mapping license subscription and two portable cameras in an amount not to exceed $66,107.

21. Approve Template and General Hourly Parameters for City Council Aide Agreements Department(s): City Attorney’s Office
Recommended Action: Approve template and general hourly parameters for City Council Aide Agreements; Authorize the City Attorney to revise the template agreement as necessary.

22. Agreement with Richards, Watson & Gershon, APC and Amendment to Agreement with Nathan & Kamionski, LLP for Legal Services (General Fund and NonGeneral Fund)
Department(s): City Attorney’s Office
RecommendedAction:AuthorizetheCityManagertoexecuteanagreementwith City Council 10 6/4/2024
Department(s): City Attorneys Office
Recommended Action: Approve template and general hourly parameters for City Council Aide Agreements; Authorize the City Attorney to revise the template agreement as necessary.

22. Agreement with Richards, Watson & Gershon, APC and Amendment to Agreement with Nathan & Kamionski, LLP for Legal Services (General Fund and NonGeneral Fund)
Department(s): City Attorney’s Office
Recommended Action: Authorize the City Manager to execute an agreement with Richards, Watson & Gershon, APC to provide legal services for a threeyear term beginning June 1, 2024 and expiring June 30, 2027, with a provision for a oneyear extension, in a total amount not to exceed $300,000 (Agreement No. A2024XXX) and a first amendment to the agreement with Nathan & Kamionski LLP to provide legal services, increasing the amount of the compensation by $450,000 for a total amount of $500,000 (Agreement No. A2024XXX).

23. Third Amendment to the Joseph House Loan Agreement and Affordable Housing Covenants with Mercy House Living Centers to Allow for Permanent Supportive Housing for Homeless Families at 210 E 16th Street
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a third amendment to the Joseph House Loan Agreement and Affordable Housing Covenants with Mercy House Living Centers, formerly known as Mercy House Transitional Living Centers, to allow for permanent housing with supportive services for homeless families rather than offering housing to a target population of homeless men at 210 E 16th Street (Agreement No. A2024XXX). (Contingent upon approval of the same Housing Authority action).

24. OnCall Environmental Review Services Agreements with Rincon Consultants, Inc. and Chambers Group, Inc.

Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute agreements with Rincon Consultants, Inc. and Chambers Group, Inc. to provide oncall environmental review consulting services in an amount not to exceed $100,000 per year, for a total amount not to exceed $500,000, for a threeyear term beginning July 1, 2024 and expiring June 30, 2027, with an option of two, oneyear extensions (Agreement No. A2024XXX and A2024XXX).

25. Second Amendment to Agreement with Invoice Cloud, Inc. for Enhanced Electronic Billing and Payment Presentation Services, Debit/Credit Card and Electronic Check Merchant Payment Processing Services, and Payment Kiosk Services (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with Invoice Cloud, Inc. to extend the contract’s current term through December 31, 2025, with optional extensions, in an amount not to exceed $1,427,800, including a contingency of $129,800 (Agreement No. A2024 XXX).

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Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with Invoice Cloud, Inc. to extend the contract’s current term through December 31, 2025, with optional extensions, in an amount not to exceed $1,427,800, including a contingency of $129,800 (Agreement No. A2024 XXX).

26. Fourth Amendment to Agreement with Aramark Correctional Services, LLC for Inmate Meals and Commissary Management Services (General Fund) Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the fourth amendment to the agreement with Aramark Correctional Services, LLC to provide inmate meals and commissary management for the period of July 1, 2024 through June 30, 2025, in the additional amount of $1,579,638, including a $40,000 contingency, for a total aggregate amount not to exceed $7,683,326 (Agreement No.

A2024XXX).

27. Cooperative Agreement with Orange County Transportation Authority and Participating Agencies for the Harbor Boulevard Innovative Corridor Project (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a Cooperative Agreement with Orange County Transportation Authority and the Cities of Anaheim, Fountain Valley, Fullerton, and Garden Grove, identifying the City’s role and responsibilities to implement the Harbor Boulevard Innovative Corridor Project, effective upon full approval of the agreement by all parties through December 31, 2028, with the option to be extended (Agreement No. A2024XXX).

28. Agreement with Swinerton Management & Consulting to Provide Construction Management and Inspection Services for the New Memorial Park Aquatic Facility Project (Project No. 221415) (General Fund) (Revive Santa Ana) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Swinerton Management & Consulting to perform construction management and inspection services for the New Memorial Park Aquatic Facility Project in the amount of $1,001,477, with a contingency of $200,296, for a total amount not to exceed of $1,201,773, for a threeyear term beginning June 4, 2024 and expiring December 31, 2026, with the option for two, oneyear extensions (Agreement No. A2024XXX).

29. Agreement for Consignment Vehicle Parts and Accessories with Elliot Auto Supply Co., Inc, dba Factory Motor Parts (Spec No. 24075) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Elliott Auto Supply Co., Inc., dba Factory Motor Parts, for a vendorowned inventory program for fleet vehicle parts for a twoyear period beginning July 1, 2024 and expiring June 30, 2026, with the option of one oneyear extension, in an annual amount not to exceed $500,000, for a total amount not to exceed $1,500,000 (Agreement No. A2024XXX).

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Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Elliott Auto Supply Co., Inc., dba Factory Motor Parts, for a vendorowned inventory program for fleet vehicle parts for a twoyear period beginning July 1, 2024 and expiring June 30, 2026, with the option of one oneyear extension, in an annual amount not to exceed $500,000, for a total amount not to exceed $1,500,000 (Agreement No. A2024XXX).

30. Agreement for Public Works Cost Recovery Analysis Services (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Government Consulting Partners, Inc. to provide a comprehensive analysis of Public Works billable rates and indirect cost calculations in an annual amount not to exceed $120,000, which includes an $11,000 contingency, for a oneyear term from July 1, 2024 through June 30, 2025, with the option of two, oneyear extensions, for a total amount not to exceed $360,000 (Agreement No. A2024XXX).

31. Approve Agreement with Yunex Traffic to Provide Preventative and Emergency Maintenance Services of the Traffic Signal and Street Lighting Systems (Special Gas Tax, General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Yunex, LLC dba Yunex Traffic to provide Preventative and Emergency Maintenance Services of the Traffic Signal and Street Lighting Systems, for a total amount not to exceed $7,000,000, for a threeyear term beginning July 2, 2024, and expiring July 1, 2027, with a provision for one, twoyear extension (Agreement No. A2024XXX).

32. Resolution Approving the Santa Ana Vision Zero Plan Department(s): Public Works Agency
Recommended Action: Adopt a resolution approving the Santa Ana Vision Zero Plan.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AND ADOPTING THE SANTA ANA VISION ZERO PLAN (includes determination that this action is exempt from consideration under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the adoption of this Plan, in and of itself, may have a significant effect on the environment)

33. Resolution to Maintain Measure M2 Funding Eligibility by Approving a Pavement Management Plan Update
Department(s): Public Works Agency
Recommended Action: Adopt a resolution confirming the status and providing an update of the Pavement Management Plan (PMP) per Orange County Transportation Authority (OCTA) 202425 Measure M2 eligibility requirements.

RESOLUTIONNO2024XXXtitldARESOLUTIONOFTHECITYCOUNCILOF
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under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the adoption of this Plan, in and of itself, may have a significant effect on the environment)

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 PROGRAM

34. Resolution to Maintain Eligibility for the Fiscal Year 202425 Senate Bill 1 Local Streets and Roads, Road Repair and Accountability Act Funding Program (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Adopt a Resolution affirming the Fiscal Year 202425 Senate Bill 1 projects list and anticipated Road Maintenance and Rehabilitation Account funding in the amount of $8,039,480, to be submitted to the California Transportation Commission for budgeting the Fiscal Year 202425 Capital Improvement Program and maintaining eligibility for Road Repair and Accountability Act funding.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A LIST OF PROJECTS TO BE FUNDED BY FISCAL YEAR 202425 SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

35. November 5, 2024 General Municipal Election
Department(s): City Clerk’s Office
Recommended Action: 1. Adopt a resolution calling and giving notice of the November 5, 2024 General Municipal Election to be held in the City of Santa Ana for the election of certain officers;
RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS AS PROVIDED BY THE PROVISIONS OF ARTICLE XII OF THE CHARTER OF THE CITY OF SANTA ANA

2. Adopt a resolution requesting the Orange County Board of Supervisors to consolidate the November 5, 2024 General Municipal Election with the Statewide General Election; and
RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024, WITH THE STATEWIDE City Council 14 6/4/2024
OF ARTICLE XII OF THE CHARTER OF THE CITY OF SANTA ANA

2. Adopt a resolution requesting the Orange County Board of Supervisors to consolidate the November 5, 2024 General Municipal Election with the Statewide General Election; and
RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO SECTION 10403 AND 10418 OF THE ELECTIONS CODE

3. Adopt a resolution adopting regulations for candidate statements.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024

36. Second Reading of an Ordinance Amending the City of Santa Ana Municipal Code Article II (Solid Waste Collection Regulations) of Chapter 16 (Garbage, Trash and Weeds), Article XII (Sanitation Services Users Charge) of Chapter 18 (Health and Sanitation), and Article II (Water) of Chapter 39 (Water and Sewers) to Comply with the Water Shutoff Protection Act
Legal notice published May 24, 2024 on the Orange County Reporter.

Department(s): Finance and Management Services
Recommended Action: Conduct a second reading and adopt an ordinance to amend Chapter 16 Article II (Solid Waste Collection Regulations, Chapter 18 Article XII (Sanitation Servicer User Charge), and Chapter 39 Article II (Water and Sewers) of the Santa Ana Municipal Code
ORDINANCE NO. NS3065 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE II OF CHAPTER 16, ARTICLE XII OF CHAPTER 18, AND ARTICLE II OF CHAPTER 39 OF THE SANTA ANA MUNICIPAL CODE TO COMPLY WITH THE WATER SHUTOFF PROTECTION ACT **END OF CONSENT CALENDAR**
BUSINESS CALENDAR

37. Cancellation or Rescheduling of June 18, 2024 Regular City Council Meeting Department(s): City Clerk’s Office
Recommended Action: 1. Approve resolution canceling the Regular City Council meeting scheduled for June 18, 2024.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CANCELING THE REGULAR CITY COUNCIL MEETING OF JUNE 18, 2024
OR

2. Approve resolution rescheduling the Regular City Council meeting scheduled for City Council 15 6/4/2024
p()y
Recommended Action: 1. Approve resolution canceling the Regular City Council meeting scheduled for June 18, 2024.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CANCELING THE REGULAR CITY COUNCIL MEETING OF JUNE 18, 2024
OR

2. Approve resolution rescheduling the Regular City Council meeting scheduled for June 18, 2024 to a date to be determined by the City Council.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA RESCHEDULING THE REGULAR CITY COUNCIL MEETING OF JUNE 18, 2024 TO _______________, 2024.

38. Resolution of the City of Santa Ana Authorizing the Issuance and Sale of Water Revenue Bonds, Series 2024
Department(s): Finance and Management Services
Recommended Action: 1. Adopt a resolution authorizing the Issuance of the Santa Ana Financing Authority’s Water of Santa Ana Water Revenue Bonds, Series 2024 (“the Bonds”)
RESOLUTION NO. 2024XXX entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE EXECUTION AND DELIVERY BY THE CITY OF A MASTER INSTALLMENT PURCHASE AGREEMENT, A FIRST SUPPLEMENT TO MASTER INSTALLMENT PURCHASE AGREEMENT, AN ESCROW AGREEMENT, A CONTINUING DISCLOSURE CERTIFICATE AND A PURCHASE CONTRACT IN CONNECTION WITH THE ISSUANCE OF SANTA ANA PUBLIC FINANCING AUTHORITY WATER REVENUE BONDS, SERIES 2024, APPROVING THE ISSUANCE OF SUCH BONDS IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $47,000,000, AUTHORIZING THE DISTRIBUTION OF AN OFFICIAL STATEMENT IN CONNECTION WITH THE OFFERING AND SALE OF SUCH BONDS, AND AUTHORIZING THE EXECUTION OF NECESSARY DOCUMENTS AND CERTIFICATES AND RELATED ACTIONS.

39. Local Resident Preference in Affordable Housing Ordinance Department(s): Community Development Agency
Recommended Action: Approve first reading of the Local Resident Preference in Affordable Housing Ordinance to comply with the State of California Local Tenant Preferences to Prevent Displacement Act and codify the City’s existing local resident preference policy.

ORDINANCE NO. NSXXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CREATING A NEW ARTICLE XXI IN CHAPTER 8 OF THE MUNICIPAL CODE TO CODIFY THE CITY’S LOCAL RESIDENT
PREFERENCE IN AFFORDABLE HOUSING (includes determination that the ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment and 15060(c)(3) because the tiititjtdfidiSti15378fthCEQAGidli)
City Council 16 6/4/2024
peeecepocy
ORDINANCE NO. NSXXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CREATING A NEW ARTICLE XXI IN CHAPTER 8 OF THE MUNICIPAL CODE TO CODIFY THE CITY’S LOCAL RESIDENT
PREFERENCE IN AFFORDABLE HOUSING (includes determination that the ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment and 15060(c)(3) because the activity is not a project as defined in Section 15378 of the CEQA Guidelines) **END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

40. Public Hearing to Consider an Ordinance to adopt the Fiscal Year 202425 Budget, Approve a Resolution for Changes to the City’s Basic Classification and Compensation Plan Budget, Adopt the Uniform Schedule of Miscellaneous Fees, and Adopt the SevenYear Capital Improvement Program
Legal notice published in the OC Reporter on May 22 and 29, 2024.

Department(s): Finance and Management Services
Recommended Action: 1. Approve the introduction and first reading of an Ordinance to adopt the budget for Fiscal Year 202425 (FY 202425), which begins on July 1, 2024 and ends on June 30, 2025.

UNCODIFIED ORDINANCE NO. NSXXXX entitled AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2024

2. Adopt a Resolution, to effect certain changes to the City’s basic classification and compensation plan, such as addition of new classification titles.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’S CLASSIFICATION AND COMPENSATION PLAN

3. Adopt a resolution establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 20242025.

RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 20242025

4. Adopt the SevenYear Capital Improvement Program (CIP) beginning FY2425 through FY3031, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility.

5. Deposit $11,946,740 ($10,531,020 General Fund and $1,415,720 NonGeneral Fund) into the Section 115 Pension Trust Fund as part of the City’s Pension Debt Strategy.

City Council 17 6/4/2024

4. Adopt the SevenYear Capital Improvement Program (CIP) beginning FY2425 through FY3031, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility.

5. Deposit $11,946,740 ($10,531,020 General Fund and $1,415,720 NonGeneral Fund) into the Section 115 Pension Trust Fund as part of the City’s Pension Debt Strategy.

COUNCILMEMBER REQUESTED ITEMS

41. Discuss and Consider Providing Direction to the City Manager, City Clerk, and City Attorney to Prepare Necessary Documents to Propose a Cigarette Litter Abatement Tax – Councilmembers Hernandez and Vazquez
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

1. May 23, 2024 Councilmember Penaloza – SCAG 2024 Regional Conference and General Assembly

2. May 23, 2024 Mayor Amezcua – SCAG 2024 Regional Conference and General Assembly

3. May 56, 2024 Mayor Amezcua – California Peace Officer’s Memorial Ceremonies ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.

Future Items

1. Second Reading/Adoption of FY 2024/25 Budget Ordinance

2. Charter Ad Hoc Committee Recommendations

3. Ballot Measure(s) Resolutions
POSTING STATEMENT: On May 28, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Vice Chair Thai Viet Phan
Chair Valerie Amezcua
Acting City Manager Alvaro Nuñez
CitAttSiRClh
City Council 18 6/4/2024
POSTING STATEMENT: On May 28, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Vice Chair Thai Viet Phan
Chair Valerie Amezcua
Acting City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 4 and waive reading of all resolutions and ordinances.

1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

2. Minutes from Special Meeting of May 21, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

3. Third Amendment to the Joseph House Loan Agreement and Affordable Housing Covenants with Mercy House Living Centers to Allow for Permanent Housing with Supportive Services for LowIncome Families at 210 E 16th Street Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a Third Amendment to the Joseph House Loan Agreement and Affordable Housing Covenants with Mercy House Living Centers, formerly known as Mercy House Transitional Living Centers, to allow for permanent housing with supportive services for lowincome families rather than offering housing to a target population of lowincome t21016thStt(titlfthCitCilti)
City Council 19 6/4/2024
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Supportive Services for LowIncome Families at 210 E 16th Street Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a Third Amendment to the Joseph House Loan Agreement and Affordable Housing Covenants with Mercy House Living Centers, formerly known as Mercy House Transitional Living Centers, to allow for permanent housing with supportive services for lowincome families rather than offering housing to a target population of lowincome men at 210 16th Street (contingent upon approval of the same City Council action) (Agreement No. A2024XXX).

4. Agreement with Nan McKay & Associates, Inc. for Rent Reasonableness Software for Housing Choice Voucher Program
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute an agreement with Nan McKay & Associates, Inc. to provide reasonable rent determination software for the Housing Choice Voucher Program in an amount not to exceed $75,000 for a threeyear term beginning July 1, 2024, through June 30, 2027, with an option of two ,oneyear extensions (Agreement No. A2024XXX). **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting and convene to the Public Financing Authority Agency meeting.

POSTING STATEMENT: On May 28, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

PUBLIC FINANCING AUTHORITY
CALL TO ORDER
ATTENDANCE Agency Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Vice Chair Thai Viet Phan
Chair Valerie Amezcua
Acting City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE PUBLIC FINANCING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Public Financing Authority on items on the Public Financing Authority agenda.

City Council 20 6/4/2024
POSTING STATEMENT: On May 28, 2024, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/agendasandminutes.

CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2 and waive reading of all resolutions and ordinances.

1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

2. Minutes from the Special Meeting of May 7, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

3. Resolution of the Santa Ana Public Financing Authority Authorizing the Issuance and Sale of Water Revenue Bonds, Series 2024
Department(s): Finance and Management Services
Recommended Action:
1AdoptResolutionNoSAPFA2024XXXauthorizingtheIssuanceoftheSantaAna City Council 21 6/4/2024
Recommended Action: Approve minutes.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

3. Resolution of the Santa Ana Public Financing Authority Authorizing the Issuance and Sale of Water Revenue Bonds, Series 2024
Department(s): Finance and Management Services
Recommended Action:

1. Adopt Resolution No. SAPFA 2024XXX authorizing the Issuance of the Santa Ana Financing Authority’s Water of Santa Ana Water Revenue Bonds, Series 2024 (“the Bonds”)
RESOLUTION NO. SAPFA 2024XXX entitled RESOLUTION OF THE GOVERNING BOARD OF THE SANTA ANA PUBLIC FINANCING AUTHORITY AUTHORIZING THE EXECUTION AND DELIVERY BY THE AUTHORITY OF A MASTER INSTALLMENT PURCHASE AGREEMENT, A FIRST SUPPLEMENT TO MASTER INSTALLMENT PURCHASE AGREEMENT, AN INDENTURE, AN ESCROW AGREEMENT AND A PURCHASE AGREEMENT IN CONNECTION WITH THE ISSUANCE OF SANTA ANA PUBLIC FINANCING AUTHORITY WATER REVENUE BONDS, SERIES 2024, AUTHORIZING THE ISSUANCE OF SUCH BONDS IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $47,000,000, AUTHORIZING THE DISTRIBUTION OF AN OFFICIAL STATEMENT IN CONNECTION WITH THE OFFERING AND SALE OF SUCH BONDS, AND AUTHORIZING THE EXECUTION OF NECESSARY DOCUMENTS AND CERTIFICATES AND RELATED ACTIONS

2. Authorize the execution of and approving a form of the Master Installment Purchase Agreement, First Supplement to the Master Installment Purchase Agreement, Escrow Agreement, Bond Purchase Agreement, Indenture of Trust, and Preliminary Official Statement.
**END OF BUSINESS CALENDAR**
PUBLIC FINANCING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Public Finance Authority meeting.

City Council 22 6/4/2024
CITY COUNCIL 1 MAY 16, 2024
DRAFT Minutes of the Special Meeting
of the City Council
City of Santa Ana,
California
May 16, 2024
OPEN SESSION MEETING – 5:30 P.M.

CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua called the special meeting to order at 5:39 P.M.

ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Mayor Pro Tem Thai Viet Phan
Mayor Valerie Amezcua
Acting City Manager Alvaro Nuñez
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Hernandez, Lopez (arrived at 5:59 P.M.), Penaloza, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present.

PLEDGE OF ALLEGIANCE Susana Rios
City Council 5 – 1 6/4/2024
CITY COUNCIL 2 MAY 16, 2024
ADDITIONS\DELETIONS TO THE AGENDA
MINUTES: None.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for comments on agenda items only.

City Clerk Jennifer L. Hall reported out the summary of email comments received: 45 agenda item No. 1 comments.

MINUTES: The following speakers addressed City Council in-person:

1. Debra Russell spoke regarding the arts budget and in support of funding the arts.

2. Amelia spoke in support of funding local artists.

3. Alicia Rojas spoke regarding the arts budget and in support of funding the arts.

4. Bryan Chang requested funding for the arts.

5. Peggy Iriarte spoke regarding the arts budget and in support of funding the arts.

6. Sara Guerrero spoke regarding the arts budget and in support of funding the arts.

7. Logan Crow spoke regarding the arts budget and in support of funding the arts.

The following speaker addressed City Council via teleconference:

8. Victor Mendez spoke regarding the budget.

MINUTES: At 6:03 P.M., the Work Study Session was considered.

1. Fiscal Year 2024-25 Budget Work Study Session
Department(s): Finance and Management Services
Recommended Action: Discuss and provide direction to staff.

MINUTES: Finance Management and Services Director Kathryn Downs gave a presentation regarding the Fiscal Year 2024-25 Budget.

Councilmember Penaloza spoke regarding subsidizing parking in the Downtown area and the dog park.

WORK STUDY SESSION
City Council 5 – 2 6/4/2024
CITY COUNCIL 3 MAY 16, 2024
Acting City Manager Alvaro Nuñez provided clarification regarding the cost and location of the dog park.

Public Works Director Nabil Saba spoke regarding the cost of the dog park.

Councilmember Hernandez spoke in support of homeless reduction efforts, pothole repairs, Police Department budget, youth programs, allocation of monies for sidewalks, creating equity through the cannabis fund, and suggested taxing the tobacco industry.

Councilmember Lopez asked for clarification regarding costs related to council aides, spoke in support of funding the master plan for the arts, spoke regarding the $1.6 million miscellaneous fee for the Bowers Museum, and CAL Home MFDG loans and grants.

Community Development Executive Director Michael Garcia spoke regarding MFDG loans and grants.

Councilmember Vazquez spoke in support of a 3% tobacco tax and Civic Center Authority Policing Option 1.

Mayor Amezcua asked for clarification regarding budget responses, stated she is in support of the opioid hospital spending as long as it’s not in the city, and spoke in support of the Civic Center Authority Policing Option 1.

Director Downs stated there were 2,200 responses and spoke regarding the opioid settlement spending.

Mayor Pro Tem Phan spoke in support of the Civic Center Authority Policing Option 1 and asked for clarification regarding the distribution of officers and the tobacco tax.

Director Downs spoke regarding the state tobacco tax and regarding the reallocation of funds for the arts.

Acting City Manager Nuñez spoke regarding the Bowers Museum contract Councilmember Bacerra asked for clarification regarding the business license tax fee schedule, requested exhibit 1 – license to sell pistols and revolvers to increase, spoke regarding funding for the next steps of the water tower, proposed a fee related to under age sales grant program, and requested additional information regarding the Bowers Museum.

Councilmember Hernandez spoke in support of funding the arts and Art Walk, requested pedestrian safety in the Civic Center area be addressed, and spoke regarding City events and a tobacco free community.

City Council 5 – 3 6/4/2024
CITY COUNCIL 4 MAY 16, 2024
Deputy City Manager Sylvia Vazquez gave a brief update regarding the Bowers Museum contract.

Discussion ensued regarding the Bowers Museum contract, the Police Department’s budget and fees, and ARPA monies.

Councilmember Bacerra spoke in support of the dog park, requested a breakdown of recurring spending, filling funded vacancies in the Police Department, and spoke regarding finding ways to fund arts.

Councilmember Penaloza spoke in support of the Civic Center Authority Policing Option 1, spoke regarding the Dog Park, and spoke in support of a tobacco tax and alcohol tax at off-premise locations.

Discussion ensued regarding the dog park costs and the MOU between the City and County related to the Civic Center Authority.

Mayor Pro Tem Phan spoke regarding reducing City events and related costs.

Discussion ensued regarding costs associated with City Events and proposed fees.

Councilmember Hernandez spoke in support of the Civic Center Authority Policing Option 1, spoke in opposition to spending monies for grass, addressed subsidizing parking in the downtown area and laying off staff, spoke in support of street repairs regarding Fairview Rehab, and spoke regarding City events and funding the Arts Master Plan.

Director Saba provided clarification regarding the Fairview Rehab project.

Mayor Amezcua spoke regarding City events and subsidizing parking, spoke in support of fixing sidewalks and having a more robust Senior Center program, i.e funding trips and coffee all day long at the Senior Centers, requested cameras and blue lights throughout the city, and addressed resident’s top two priorities.

Councilmember Penaloza spoke regarding City events and the dog park, asked for the costs related to CIP protected bike lanes, asked for clarification regarding the Bristol Street Widening project, and requested CIP monies from previous years be reflected in the budget.

Director Saba spoke regarding the Bristol Street Widening project.

Brief discussion ensued regarding the Vision Zero Plan.

Councilmember Vazquez requested an increase to the art fund of $700,000 and spoke in support of funding senior programs.

Mayor Pro Tem Phan spoke regarding the downtown parking subsidy, general fund, water tower, and City events.

City Council 5 – 4 6/4/2024
CITY COUNCIL 5 MAY 16, 2024
Councilmember Lopez spoke regarding the opioid settlement and increased Police Department fees.
**END OF WORK STUDY SESSION**

CITY MANAGER COMMENTS
MINUTES: None.

CITY COUNCIL COMMENTS
MINUTES: None.

ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Amezcua adjourned the City Council Meeting at 8:48 P.M.

Respectfully submitted:
___________________________
Jennifer L. Hall, CMC
City Clerk
City Council 5 – 5 6/4/2024
CITY COUNCIL 1 MAY 21, 2024
DRAFT Minutes of the Regular Meeting
of the City Council
City of Santa Ana,
California
May 21, 2024
CLOSED SESSION MEETING – 4:00 P.M.

REGULAR OPEN MEETING – 5:30 P.M.
(Immediately following the Closed Session Meeting)

CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701

CLOSED SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:10 P.M.

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Lopez, Penaloza, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present. Councilmembers Bacerra and Hernandez arrived during Closed Session.

City Council 5 – 6 6/4/2024
CITY COUNCIL 2 MAY 21, 2024
ADDITIONS\DELETIONS TO CLOSED SESSION
MINUTES: City Clerk Jennifer L. Hall stated the City’s designated representative for Closed Session Item No. 2 will be Acting Human Resources Director Lori Schnaider and on May 17, 2024 a revised agenda was posted adding Closed Session Item Nos. 3 and 4 related to the Employment/Appointment and Labor Negotiations for the City Manager.

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

MINUTES: No public comments were received regarding Closed Session Agenda items.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:11 P.M.

1. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A.Santa Ana Police Officers Association and Gerry Serrano v. City of Santa Ana, et al. Orange County Superior Court Case No. 30-2021-01230129 B.Santa Ana Police Officers Association and Doe Officers v. City of Santa Ana, et al. California Court of Appeal, Fourth District, Division Three, Case No. G063075
C.Gerry Serrano v. City of Santa Ana, et al. Orange County Superior Court Case No. 30-2023-01330782

2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Designated Representative: Daniel Durham, Acting Employee Relations Manager
Employee Organization:
• Santa Ana Police Officers Association (POA)

3. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957(b)(1):

Title: City Manager
City Council 5 – 7 6/4/2024
CITY COUNCIL 3 MAY 21, 2024

4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to California Government Code Section 54957.6(a):

Agency Designated Representative(s): Jacob Green, Greg Devereaux Unrepresented Employee: City Manager
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

RECONVENE – City Council will reconvene to continue regular City business.

City Council 5 – 8 6/4/2024
CITY COUNCIL 4 MAY 21, 2024

CITY COUNCIL REGULAR OPEN SESSION

CALL TO ORDER
MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 5:59 P.M.

ATTENDANCE Councilmembers
Mayor Pro Tem
Phil Bacerra
Johnathan Ryan Hernandez
Jessie Lopez
David Penaloza
Benjamin Vazquez
Thai Viet Phan
Mayor Valerie Amezcua
Acting City Manager
City Attorney
City Clerk
Alvaro Nunez
Sonia R. Carvalho
Jennifer L. Hall

ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.

Councilmembers Bacerra, Hernandez, Lopez, Penaloza, and Vazquez, Mayor Pro Tem Phan, and Mayor Amezcua were present.

PLEDGE OF ALLEGIANCE City Engineer Rudy Rosas
WORDS OF INSPIRATION Rev. Johnny Dunning Jr., Starlight Baptist Church
ADDITIONS\DELETIONS TO THE AGENDA
MINUTES: City Clerk Jennifer L. Hall announced amendments to Agenda Item No. 17 On-Call Cabling Services Agreements Amendments, removing the third-listed contractor, Pratt Communications, Inc., from the item and recommended action.

CEREMONIAL PRESENTATIONS

1. Proclamation presented by Councilmember Lopez to the Santa Ana Public Works Agency declaring May 15-21, 2024 as National Public Works Week and May 2024 as National Bike Month
MINUTES: Councilmember Lopez presented a proclamation to the Santa Ana Public Works Agency declaring May 15-21, 2024 as National Public Works Week and May 2024 as National Bike Month.

City Council 5 – 9 6/4/2024
CITY COUNCIL 5 MAY 21, 2024

2. Certificate of Recognition presented by Mayor Amezcua to Martin Gutierrez, a Santa Ana Civic Center Patrol Officer, for his victory in the United Combat Association Central Battle of the Badges
MINUTES: Mayor Amezcua presented a certificate of recognition to Martin Gutierrez, a Santa Ana Civic Center Patrol Officer, for his victory in the United Combat Association Central Battle of the Badges.

3. Certificate of Recognition presented by Mayor Pro Tem Phan to Luis Avila for being awarded the Mark of Excellence Award for Regional Political Reporting MINUTES: Mayor Pro Tem Phan presented a certificate of recognition to Luis Avila for being awarded the Mark of Excellence Award for Regional Political Reporting.

4. Certificate of Recognition presented by Councilmember Bacerra to Jade Morales for Exceptional Athletic Performance
MINUTES: Councilmember Bacerra presented a certificate of recognition to Jade Morales for Exceptional Athletic Performance.

5. Certificates of Recognition presented by Councilmember Hernandez to all the artists, volunteers and contributors involved in the restoration of the Santa Anita Neighborhood Mural
MINUTES: Councilmember Hernandez presented a certificate of recognition to all artists, volunteers, and contributors involved in the restoration of the Santa Anita Neighborhood Mural.

Councilmember Penaloza requested the City Council be emailed a copy of the recognition policy.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

MINUTES: City Attorney Sonia Carvalho announced there was no reportable action.

Mayor Amezcua thanked Congressman Lou Correa, Acting City Manager Alvaro Nuñez, and city staff for all their hard work and efforts regarding acquiring funding for City projects.

PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.

City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 19, one (1) Agenda Item No. 26, one (1) Agenda Item No. 27, and two (2) non-agenda comments.

City Council 5 – 10 6/4/2024
CITY COUNCIL 6 MAY 21, 2024
MINUTES: The following speakers addressed City Council in-person:

1. Sue Palik asked why Councilmember Hernandez does not stand for the pledge of allegiance and requested he be sanctioned.

2. Paul Sanford spoke regarding his commitment to the City of Santa Ana and the related Bristol Project.

3. Melissa Aburto expressed concern regarding the increased fees related to the fields.

4. Ken Batiste spoke regarding homelessness in the City and the Juneteenth event.

5. Mark Lopez expressed concern regarding illegal fireworks in the City.

6. Aaron Leal spoke regarding Alzheimer’s Orange County and submitted documents.

RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 26 and waive reading of all resolutions and ordinances.

MINUTES: At 7:15 P.M., the Consent Calendar was considered.

Councilmember Bacerra pulled Agenda Item No. 14 for separate discussion and consideration.

Councilmember Penaloza pulled Agenda Item Nos. 14, 20, and 23 for separate discussion and consideration.

Mayor Pro Tem Phan recused herself from Agenda Item No. 15 as the listed entities, City of Anaheim and City of Irvine, are clients of her employer, Rutan and Tucker.

MOTION: Councilmember Hernandez moved to approve Consent Calendar Item Nos. 6 through 26 with the exception of Agenda Item Nos. 14, 20, and 23 pulled for separate discussion and consideration, seconded by Councilmember Lopez.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass

CONSENT CALENDAR
City Council 5 – 11 6/4/2024
CITY COUNCIL 7 MAY 21, 2024

6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.

7. Minutes from the Regular Meeting of May 7, 2024
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.

8. Reappoint Members to the Workforce Development Board for a Four-Year Term
Department(s): Community Development Agency
Recommended Action:

1. Reappoint Dave Elliott, Marjorie Knitter, Patrick Korthuis, Maria Rosa Lopez, and Natasha Milatovich, to the Santa Ana Workforce Development Board for a fouryear term expiring May 31, 2028.

2. Appoint Cory Sams (replacing Lee McMurtray) for a full four-year term expiring May 31, 2028.

3. Appoint Dr. Vaniethia Hubbard (replacing Dr. Annebelle Nery) for a partial fouryear term expiring May 31, 2027.

9. Receive and File Quarterly Report of Investments as of March 31, 2024 Department(s): Finance and Management Services
Recommended Action: Receive and file.

10.Approve Additional Funds in the Amount of $270,000 for the SA-5 Vault Modifications Project with an Estimated Project Delivery Cost of $2,257,050 for the SA-5 Vault Modifications Project (Project No. 11-6413) (Non-general Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve an amendment to the Project Cost Analysis in the amount of $270,000 for $240,000 in additional contingency funds and $30,000 in additional contract administration, inspection, and testing for a new estimated total construction delivery cost of $2,257,050.

2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $270,000 of Acquisition & Construction funds for the First SA-5 Vault Modifications Project (11-6413).

City Council 5 – 12 6/4/2024
CITY COUNCIL 8 MAY 21, 2024

11.Approve Additional Funds in the Amount of $1,700,000 for an Existing Construction Contract with Lonerock, Inc. for the Warner Avenue Street Improvements Project with an Estimated Project Delivery Cost of $14,755,867 (Project Nos. 14-6802, 18-6424, 20-6618) (General Fund and Non-General Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve an amendment to the Project Cost Analysis in the amount of $1,700,000 in additional contingency funds for a new estimated total construction delivery cost of $14,755,867, which includes $9,486,525 for the construction contract; $1,614,197 for contract administration, inspection, and testing; and a $3,655,145 project contingency for unanticipated or unforeseen work.

2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $1,700,000 in construction funds for Warner Avenue Street Improvements Project (Project Nos. 14-6802, 18-6424, 20-6618).

3. Authorize budget reallocation of $500,000 in over-allocated, unspent Water Fund from the Saint Gertrude and Grand Water Main Project (No. 15-6446) to construction funds for the Warner Avenue Water Main Project (No. 18-6424).

4. Authorize budget reallocation of $1,200,000 in over-allocated, unspent General Fund from the Westminster Avenue Rehabilitation Project (No. 22-6989) to construction funds for the Warner Avenue Phase 1 from Main Street to Oak Street Improvements Project (No. 14-6802).

12.Approve an Appropriation Adjustment and Award a Purchase Order to Selman Chevrolet for Eight Chevrolet Equinox LT Electric Vehicles (Bid No. 24-048) (General and Non-General Fund)
Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment recognizing $208,508, in prior-year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account this item. (Requires five affirmative votes)

2. Authorize a one-time purchase and payment of a Purchase Order to Selman Chevrolet for a total of eight 2024 new or unused Chevrolet Equinox LT Electric vehicles in an amount of $377,016 plus a contingency amount of $40,000, for a total amount not to exceed $417,016.

City Council 5 – 13 6/4/2024
CITY COUNCIL 9 MAY 21, 2024

13.Approve an Appropriation Adjustment and Award a Purchase Order to National Auto Fleet Group for 14 Ford Interceptor Utility Vehicles in an Amount Not to Exceed $919,506 (Spec No. 24-056) (Non-General Fund) Department(s): Public Works Agency
Recommended Action:

1. Approve an appropriation adjustment recognizing $919,506 in prior-year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item. (Requires five affirmative votes)

2. Authorize a one-time purchase and payment of a purchase order to National Auto Fleet Group for 14 new 2025 Ford Interceptor Utility vehicles in an amount of $849,506, plus a contingency amount of $70,000, for a total amount not to exceed $919,506.

AGENDA ITEM NO. 14 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

14.Award an Agreement with Outdoor Dimensions, LLC for Digital Marquees (NonGeneral Fund) (Revive Santa Ana) Department(s): City Manager’s Office
Recommended Action:

1. Authorize the City Manager to execute an agreement with Outdoor Dimensions, LLC to build and install digital marquees at six properties across the city for a one-year term in a total aggregate amount not to exceed $1,859,909 subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction. (Agreement No. A-2024-XXX)

2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $1,859,909 of funding from the American Rescue Plan Act for Digital Marquees Project (No. 22-1306).

MINUTES: Councilmember Bacerra expressed concern regarding the location of the digital marquee in his district, requested input for design from residents, and spoke in support of the agreement.

MOTION: Councilmember Bacerra moved to approve the recommended action for Item No. 14, as amended to include meeting for community input, seconded by Mayor Amezcua.

City Council 5 – 14 6/4/2024
CITY COUNCIL 10 MAY 21, 2024
MINUTES: Mayor Amezcua spoke in support of the agreement and requested community engagement regarding the digital marquees.

Councilmember Penaloza asked for clarification regarding the proposed locations and the deadline to use the Revive funds, and requested community outreach.

Public Affairs Information Officer Paul Eakins spoke regarding the process for selecting the proposed locations.

Finance Management and Services Executive Director Kathryn Downs spoke regarding the Revive funds deadline.

Acting City Manager Alvaro Nuñez confirmed the deadline.

Discussion ensued regarding the proposed location, design, community outreach, and Revive funds.

Acting City Manager Nuñez pulled the item from consideration to be brought back in 30-45 days.

15.Memorandum of Understanding (MOU) between the County of Orange, Acting as the Eligible Applicant for the County of Orange and the Orange County Continuum of Care (CoC,) the City of Anaheim, the City of Irvine, and the City of Santa Ana for the Homeless Housing, Assistance and Prevention (HHAP) Program Regional Coordination
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute the Memorandum of Understanding with the County of Orange, the City of Anaheim, and the City of Irvine to support regional coordination to address homelessness challenges, for a term beginning June 1, 2024 through June 30, 2028 (Agreement No. A-2024-063).

MINUTES: Mayor Pro Tem Phan recused herself from Agenda Item No. 15 as the listed entities, City of Anaheim and City of Irvine, are clients of her employer, Rutan and Tucker.

MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 15 as part of the Consent Calendar, seconded by Councilmember Lopez.

The motion carried, 6-0-1, by the following roll call vote:

AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR AMEZCUA
City Council 5 – 15 6/4/2024
CITY COUNCIL 11 MAY 21, 2024
NOES:

ABSTAIN:

ABSENT:

NONE
MAYOR PRO TEM PHAN (recusal)
NONE
Status: 6 – 0 - 1 – Pass

16.Agreements with Working Wardrobes For a New Start and Orange County Conservation Corps to Provide Workforce Readiness Workshops, Employment, and Educational Programs to Santa Ana Youth Department(s): Community Development Agency
Recommended Action:

1. Authorize the City Manager to execute an agreement with Working Wardrobes in an amount not to exceed $120,000, for a period from May 21, 2024 to September 30, 2024 (Agreement No. A-2024-064).

2. Authorize the City Manager to execute an agreement with Orange County Conservation Corps in an amount not to exceed $250,000, for a period from May 21, 2024 to September 30, 2024 (Agreement No. A-2024-065).

17.Amend Agreements for On-Call Network Cabling Services (Specification No. 22-032) (Non-General Fund)
Department(s): Information Technology
Recommended Action: Amend agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to increase the aggregate agreement amount by $900,000, for a revised aggregate amount not to exceed $1,500,000 for the remainder of the current three-year period and the remaining optional one-year renewals (Core Agreement No. A-2024-066).

18.Agreement with Ultimate Entertainment, LLC dba Mega Outdoor Movies for Outdoor Movie Services (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Ultimate Entertainment, LLC to provide outdoor movie services at the “Movies in the Park” series for a term from June 1, 2024 through May 31, 2026, with three, one-year renewal options, for a total amount not to exceed $200,000 (Agreement No. A-2024-067).

City Council 5 – 16 6/4/2024
CITY COUNCIL 12 MAY 21, 2024

19. Construction Contract to All American Asphalt in the Amount of $2,558,098 for the Local Street Preventative Maintenance FY 2023-24 Project with an Estimated Project Delivery Cost of $3,198,098 (Project No. 24-6907) (NonGeneral & General Fund) Department(s): Public Works Agency
Recommended Action:

1. Authorize a budget allocation of unspent Measure M2 and General Fund funding from Local Street Preventative Maintenance FY 2021-22 and 2022-23 for a total of $379,252 to the Local Street Preventative Maintenance FY 2023-24 Project, completing the project’s funding requirement.

2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $2,558,098, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for a term beginning May 21, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.

3. Approve the Project Cost analysis for a total estimated construction delivery cost of $3,198,098, which includes $2,558,098, for the construction contract, $384,000 for contract administration, inspection, and testing, and a $256,000 project contingency for unanticipated or unforeseen work.

4. Approve an appropriation adjustment recognizing $40,846 in Measure M-Street Construction, Prior Year Carry Forward revenue account (03217002-50001) and appropriate to the Measure M2 Local Fairshare St, Improvements Other Than Buildings expenditure account (03217662-66220). (Requires five affirmative votes)

5. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $40,846 in construction funds for the Local Street Preventative Maintenance FY 2023-24 Project.

6. Determine that the project is exempt from further review pursuant to the California Environmental Quality Act, as Categorical Exemption Environmental Review No. ER-2024-8 was filed for Project 24-6907.

AGENDA ITEM NO. 20 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION
City Council 5 – 17 6/4/2024
CITY COUNCIL 13 MAY 21, 2024

20.Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $823,888 for the ARPA Neighborhood Streetlights – Phase II Project with an Estimated Project Delivery Cost of $1,071,054 (Project No. 22-1388) (NonGeneral Fund) (Revive Santa Ana) Department(s): Public Works Agency
Recommended Action:

1. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $823,888, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase II Project, for a term beginning May 21, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,071,054, which includes $823,888 for the construction contract, $123,583 for contract administration, inspection, and testing, and a $123,583 project contingency for unanticipated or unforeseen work.

3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-28 was filed for Project 22-1388.

MINUTES: Councilmember Penaloza asked for clarification regarding the lighting design along Washington Avenue, requested decorative lights be used in the area, and asked whether there is a replacement fund.

Public Works Director Nabil Saba spoke regarding the proposed lighting, associated costs, decorative lights, and the replacement fund.

Mayor Amezcua spoke regarding a French Park Neighborhood meeting and asked for clarification regarding the type of lighting being used.

City Engineer Rudy Rosas spoke regarding the proposed lighting and potential change order to use decorative lights.

Councilmember Bacerra asked whether Historic French Park has a lighting assessment district and requested information regarding lighting at French Park.

City Engineer Rosas stated the City does not have a light assessment district.

MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 12, seconded by Mayor Amezcua.

City Council 5 – 18 6/4/2024
CITY COUNCIL 14 MAY 21, 2024
The motion carried, 6-0-0-1, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR AMEZCUA
NONE
NONE

MAYOR PRO TEM PHAN
Status: 6 – 0 – 0 – 1 – Pass

21.Agreement with Green Halo Systems for Waste Recovery and Recycling Tracking Software (Specification No. 24-062) (Non-General Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Green Halo Systems to provide waste recovery and recycling tracking software in the amount of $79,872, plus a contingency amount of $20,000, for a total amount not to exceed $99,872, for a six-year term beginning June 1, 2024 and expiring May 31, 2030 (Agreement No. A-2024-068).

22.Agreements with Mike Prlich & Sons, Inc., J&L Constructors, Inc., and PALP, Inc. dba Excel Paving Company for On-Call Emergency Asphalt Concrete, Concrete, and Storm Drain Repair Services (General Fund and Non-General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with Mike Prlich & Sons, Inc., J&L Constructors, Inc., and PALP, Inc. dba Excel Paving Company to provide on-call emergency asphalt concrete, concrete, and storm drain repair services for a shared aggregate amount not to exceed $3,000,000 for a threeyear term beginning May 21, 2024 and expiring on May 20, 2027, with the provision for one two-year extension (Core Agreement No. A-2024-069).

AGENDA ITEM NO. 23 WAS PULLED FOR SEPARATE DISCUSSION AND

CONSIDERATION

23.Agreements with Project Partners, Interwest Consulting Group Inc., EC & AM Associates Inc. dba GK & Associates Inc., Richard Fisher Associates, and Ladayu Consulting Group for On-Call Engineering, Technical, and Administrative Staff Support Services
Department(s): Public Works Agency
City Council 5 – 19 6/4/2024
CITY COUNCIL 15 MAY 21, 2024
Recommended Action: Authorize the City Manager to execute five agreements with the firms listed below to provide engineering, technical, and administrative staff support services, for a three-year period commencing July 15, 2024 and expiring July 14, 2027, with a provision for one, two-year renewal option exercisable by the City Manager and City Attorney, for a total aggregate amount not to exceed $2,500,000 for the term of the contract, including the optional renewal (Core Agreement No. A-2024-XXX).

Firms
Project Partners
Interwest Consulting Group, Inc.

GK & Associates
Richard Fisher Associates
Ladayu Consulting Group
MINUTES: Councilmember Penaloza spoke in opposition to the item.

Public Works Director Nabil Saba spoke regarding the proposed contracts and various accounts listed.

Councilmember Bacerra spoke in opposition to the item.

MOTION: Councilmember Penaloza moved to continue Item No. 23 to the July 16, 2024 City Council meeting, seconded by Councilmember Hernandez.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7 – 0 – Pass; Item Continued to July 16, 2024

24.Amendments to Agreements with Quality Fence Co., Inc. and United Site Services of California, Inc. (General Fund and Non-General Fund) Department(s): Public Works Agency
Recommended Action: Authorize an amendment to agreements with Quality Fence Co., Inc. and United Site Services of California, Inc. for on-call chain link fencing services to increase the amount by $894,500, for a revised aggregate amount not to exceed $1,194,500 for the remainder of the current term expiring May 16, 2025, including two one-year extensions (Agreement No. A-2024-070).

City Council 5 – 20 6/4/2024
CITY COUNCIL 16 MAY 21, 2024

25.Adopt Two Resolutions Approving Applications for Tier 1 and Tier 2 Grant Funds from the Orange County Transportation Authority’s Environmental Cleanup Program
Department(s): Public Works Agency
Recommended Action:

1. Adopt a Resolution approving the application for grant funds from the Orange County Transportation Authority’s Tier 1 Environmental Cleanup Program for the 10th & Flower Stormwater Capture Project
RESOLUTION NO. 2024-016 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING AN APPLICATION FOR FUNDS FOR THE ENVIRONMENTAL CLEANUP, TIER 1 GRANT

PROGRAM UNDER ORANGE COUNTY LOCAL TRANSPORTATION
ORDINANCE NO. 3 FOR THE 10TH & FLOWER STORMWATER CAPTURE

PROJECT

2. Adopt a Resolution approving the application for grant funds from the Orange County Transportation Authority’s Tier 2 Environmental Cleanup Program for the Santa Ana Zoo Stormwater Capture and Diversion Project.

RESOLUTION NO. 2024-017 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING AN APPLICATION FOR FUNDS FOR THE ENVIRONMENTAL CLEANUP, TIER 2 GRANT

PROGRAM UNDER ORANGE COUNTY LOCAL TRANSPORTATION
ORDINANCE NO. 3 FOR THE SANTA ANA ZOO STORMWATER CAPTURE

AND DIVERSION PROJECT

26.Adoption of the City of Santa Ana Emergency Operations Plan Department(s): Police Department
Recommended Action:

1. Adopt a resolution approving the 2024 City of Santa Ana Emergency Operations Plan.

RESOLUTION NO. 2024-018 entitled A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SANTA ANA TO APPROVE AND ADOPT THE

CITY OF SANTA ANA EMERGENCY OPERATIONS PLAN

2. Determine that, pursuant to the California Environmental Quality Act (CEQA), the approval of this resolution is exempt from review pursuant to section 15061(b)(3) as approval of the plan will have no possible significant effect on the environment and, pursuant to CEQA Guidelines Sections 15262 and 15269, the resolution and plan are a planning study that does not tacitly approve projects that would otherwise require independent environmental review under CEQA.

City Council 5 – 21 6/4/2024
CITY COUNCIL 17 MAY 21, 2024
**END OF CONSENT CALENDAR**
MINUTES: At 7:51 P.M., the Business Calendar was considered.

27.Introduction and First Reading of an Ordinance Amending the City of Santa Ana Municipal Code Article II (Solid Waste Collection Regulations) of Chapter 16 (Garbage, Trash and Weeds), Article XII (Sanitation Services Users Charge) of Chapter 18 (Health and Sanitation), and Article II (Water) of Chapter 39 (Water and Sewers) to Comply with the Water Shutoff Protection Act Department(s): Finance and Management Services
Recommended Action: Introduce and approve a first reading of an ordinance to amend Chapter 16 Article II (Solid Waste Collection Regulations), Chapter 18 Article XII (Sanitation Servicer User Charge), and Chapter 39 Article II (Water and Sewers) of the Santa Ana Municipal Code.

ORDINANCE NO. NS-3065 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE II OF CHAPTER 16, ARTICLE XII OF CHAPTER 18, AND ARTICLE II OF CHAPTER 39 OF THE SANTA ANA

MUNICIPAL CODE TO COMPLY WITH THE WATER SHUTOFF PROTECTION ACT
MINUTES: Treasury and Customer Service Manager Alejandra Gutierrez provided a presentation regarding amending the Municipal Code to comply with the California Water Shut-Off Protection Act.

Councilmember Lopez spoke in support of the item and asked whether communications are going to be made related to delinquent accounts and requested advertisement on social media.

Finance Management and Services Executive Director Kathryn Downs provided clarification.

Councilmember Hernandez spoke in support of the item.

MOTION: Councilmember Penaloza moved to approve the recommended action for Item No. 27, seconded by Councilmember Hernandez.

The motion carried, 7-0, by the following roll call vote:

AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA

BUSINESS CALENDAR
City Council 5 – 22 6/4/2024
CITY COUNCIL 18 MAY 21, 2024
NOES:

ABSTAIN:

ABSENT:

NONE
NONE
NONE
Status: 7 – 0 – Pass
**END OF BUSINESS CALENDAR**
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

MINUTES: At 7:57 P.M., the Public Hearing was considered.

28.Public Hearing – Extension of Moratorium on the Approval, Commencement, Establishment, Relocation, or Expansion of Industrial Uses within Specific Development No. 84 (“SD-84”), Also Known as the Transit Zoning Code (“TZC”) for Ten (10) Months and Fifteen (15) Days Pursuant to Government Code Section 65858(a)
Legal notice published in the Orange County Reporter on May 6, 2024.

Department(s): Planning and Building Agency
Recommended Action:

1. Adopt an urgency ordinance extending a moratorium on the approval, commencement, establishment, relocation, or expansion of industrial uses within SD-84, by four-fifths (4/5) vote, pursuant to California Government Code Section 65858(a), for an additional 10 months and 15 days.

UNCODIFIED URGENCY ORDINANCE NO. NS-3064 entitled AN

UNCODIFIED URGENCY ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF SANTA ANA EXTENDING A MORATORIUM ON THE APPROVAL,

COMMENCEMENT, ESTABLISHMENT, RELOCATION OR EXPANSION OF INDUSTRIAL USES WITHIN SPECIFIC DEVELOPMENT NO. 84 ZONING DISTRICT FOR AN ADDITIONAL TEN (10) MONTHS AND FIFTEEN (15) DAYS PURSUANT TO GOVERNMENT CODE SECTION 65858

2. Find that, in accordance with the California Environmental Quality Act (CEQA), the proposed action is not subject to the requirements of the California Environmental Quality Act, pursuant to (Guidelines) Section 15060(c)(2) because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment and 15060(c)(3) because the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code

PUBLIC HEARINGS
City Council 5 – 23 6/4/2024
CITY COUNCIL 19 MAY 21, 2024
of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly and so is not a project.

MINUTES: Principal Community Planner Margarita Macedonio provided a presentation regarding the Transit Zoning Code Moratorium Extension.

Mayor Amezcua opened the Public Hearing at 7:57 P.M.

There being no speakers, Mayor Amezcua closed the Public Hearing at 7:57 P.M.

Mayor Amezcua asked for clarification regarding the extension and whether issues in the Logan neighborhood would continue to be addressed. She spoke in support of the item but not the ten months.

Planning and Building Director Minh Thai provided clarification and spoke regarding the City’s goal.

Councilmember Bacerra requested additional modifications to development standards on existing land uses and prohibitions related to land use.

Director Thai confirmed.

Councilmember Vazquez spoke in support of the item.

Councilmember Penaloza spoke in support of the item and echoed Councilmember Bacerra’s comments.

Councilmember Hernandez echoed previous comments.

Mayor Amezcua spoke in support of the item.

MOTION: Councilmember Hernandez moved to approve the recommended action for Item No. 28, seconded by Councilmember Bacerra.

The motion carried, 7-0, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBER BACERRA, COUNCILMEMBER

HERNANDEZ, COUNCILMEMBER LOPEZ,

COUNCILMEMBER PENALOZA, COUNCILMEMBER

VAZQUEZ, MAYOR PRO TEM PHAN, MAYOR AMEZCUA
NONE
NONE
NONE
Status: 7-0 – Pass
**END OF PUBLIC HEARINGS**
City Council 5 – 24 6/4/2024
CITY COUNCIL 20 MAY 21, 2024
RECESS
MINUTES: Mayor Amezcua recessed the City Council meeting to consider the Housing Authority Agenda at 8:14 P.M.

RECONVENE
MINUTES: Mayor Amezcua reconvened the City Council meeting at 8:15 P.M.

CITY MANAGER COMMENTS
MINUTES: None.

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

MINUTES: Councilmember Vazquez spoke regarding ethnic studies.

Councilmember Lopez invited all to attend the Pride Flag raising ceremony on May 22, 2024 at 4:00 P.M., announced office hours at 10:00 A.M. at Mabury Park and Orange County Soccer Club event on Saturday, May 25, 2024, and congratulated her Council Aide Valerie Magdaleno on graduating.

Councilmember Hernandez invited all to attend the Pride Flag raising ceremony, and spoke regarding the 64th Annual Public Works Week and Economic Development in Downtown Santa Ana.

Councilmember Bacerra announced office hours on Saturday, June 1, 2024, requested to adjourn the meeting in memory of former Police Officer Don Blankenship, and honored all those who died in the armed forces.

Councilmember Penaloza invited all to attend the Memorial Day Event at Memorial Park on Saturday, May 25, 2024 at 2:00 P.M.

Mayor Pro Tem Phan thanked the Public Works Department, Library Services Department, and Work Center for all their hard work and efforts, announced Free Legal Clinic Event on June 8, 2024 from 10:00 P.M. – 1:00 P.M., and wished Lizbeth Rosales a Happy Birthday.

Mayor Amezcua spoke regarding Santa Ana Police Officer’s schedule, recruitment and hiring additional personal to assist and requested a presentation at the July 16, 2024 City Council meeting. She announced the Neighborhood Association meeting on May 28, 2024, requested Veteran Tom Chires name be replaced on his mural by the artist, and thanked all those who have served the Country.

City Council 5 – 25 6/4/2024
CITY COUNCIL 21 MAY 21, 2024
ADJOURNMENT – Adjourn the City Council meeting.

MINUTES: Mayor Amezcua adjourned the City Council Meeting at 8:37 P.M. in memory of Don Blankenship.

Respectfully submitted:
___________________________
Jennifer L. Hall, CMC
City Clerk
City Council 5 – 26 6/4/2024
City Clerk’s Office
www.santa-ana.org/city-clerks-office
Item # 7
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Conflict of Interest Code

AGENDA TITLE
Conflict of Interest Code Biennial Review

RECOMMENDED ACTION
Direct the City Manager and City Clerk to have the City's Conflict of Interest Code reviewed, file a statement of review with the City Council no later than October 1, 2024, and revise the Conflict of Interest Code based upon such review, if necessary.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Political Reform Act, specifically Government Code §§87300-87314, requires all local agencies to review their Conflict of Interest Code (Code) every two years and make a determination as to the Code’s accuracy or whether it needs to be amended. A written biennial notice of that determination must be submitted to the code-reviewing body no later than October 1 of even-numbered years.

The City Council is the code-reviewing body for the City of Santa Ana’s Conflict of Interest Code. The process is initiated by direction of the code-reviewing body to the agency, no later than July 1, 2024, to review its code. Subsequently, staff will begin the process of reviewing the Code, submit the biennial notice no later than October 1, 2024, and present amendments to the Code, if needed, to the City Council for review and approval within 90 days thereafter, prior to December 31, 2024.

FISCAL IMPACT
There is no fiscal impact associated with this action.

Submitted By: Jennifer L. Hall, City Clerk
Approved By: Alvaro Nuñez, Acting City Manager
City Council 7 – 1 6/4/2024
City Manger’s Office
www.santa-ana.org/city-managers-office
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Receive and File Bowers Museum Report

AGENDA TITLE
Receive and File Bowers Museum Report

RECOMMENDED ACTION
Receive and file.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
During the budget discussion at the May 16th Special City Council Meeting, City Council expressed interest in obtaining information regarding Bowers Museum budget and operations.

History:

The City of Santa Ana owns the Charles W. Bowers Memorial Museum, originally operated as a city-run museum from 1936 to 1987. In 1987, the Charles W. Bowers Museum Corporation (Corporation) was organized for the purpose of assisting the City in managing and operating the museum. The City and the newly established Corporation entered into an agreement April 20, 1987 for the Corporation to undertake full operation and maintenance of the Museum on behalf of the City for a period of 20 years. The Operating Agreement stipulated that the City would provide operating assistance, which would increase in accordance with cost of living for the first 10 years, and then decline to zero over the second 10 years. The agreement was amended in 1999 to stabilize funding for a period of five additional years before beginning to decline.

In 2001, the City and the Corporation determined that it was not economically feasible for the Corporation to operate the Museum at a mutually acceptable level of programming and maintain the premises appropriately without permanent economic participation by the City. The City entered into an Amended and Restated Operating Agreement on June 18, 2001 (Exhibit 1). The agreement is for the term of May 1, 1987 through April 30, 2026, and the Corporation has the option for two 10-year extensions, City Council 8 – 1 6/4/2024
Receive and File Bowers Museum Report
June 4, 2024

Page 2 ends

with the first option to extend through April 30, 2036 and the second option to extend through April 30, 2046.

City Responsibilities (summary): In exchange for the Corporation's operations and management of the Museum, the City provides an annual payment to the Corporation to cover the estimated cost of maintaining the premises. This includes Regular Maintenance and Repair and Allocable Internal Administrative Costs. Pursuant to the contract, for the Fiscal Year 2001-2002, the compensation was established at $1,180,800. Subsequent compensation amounts have been determined each fiscal year by the City Manager and approved by the City Council through the budget process, with increases based on the Consumer Price Index. The request for FY 2024-2025 is $1,702,344 (Exhibit 2). The following are the contract-based allocations for the prior four years:
• FY 20/21 – $1,456,630
• FY 21/22 – $1,456,630
• FY 22/23 – $1,525,100
• FY 23/24 – $1,656,300
In addition to the annual compensation, the City and the Corporation are to negotiate separate agreements for Capital Repair and Replacement. The Corporation is responsible for carrying out all Capital Repair and Replacement of the Premises and the Associated Facilities subject to funding approved by the City, or unless otherwise agreed by the City and the Corporation. In FY 2022-2023, Museum investment in Capital Repair and Replacement was $1,025,000.

Detailed definitions for “Regular Maintenance and Repair,” “Allocable Internal Administrative Costs,” and “Capital Repair and Replacement” are described in detail in the Amended and Restated Operating Agreement.

Corporation Responsibilities (summary): The Corporation is expected to operate and manage the Museum in competently, efficiently, and comparable to other well-managed museums. This includes maintenance, activation, staffing, and management of exhibits and collections.
• Operation and Maintenance Standards: The Museum operation must meet specific standards including displaying exhibits of artistic, scientific, cultural, or historic interest, maintaining the premises, and managing repairs and replacements. While the City contributes financially to the maintenance, repair, and capital repair, it is the Corporation’s contractual obligation to provide the services.
• Activation (Permitted Activities): The Corporation is allowed to conduct various activities on the premises, including fundraising events, meetings related City Council 8 – 2 6/4/2024
Receive and File Bowers Museum Report
June 4, 2024

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to museum activities, sponsored events, operation of a shop, restaurant, and renting out facilities for private events.
• Museum Staffing Levels: The Corporation must maintain adequate staffing levels and ensure the high standard of service to the public. It is responsible for the employment terms and conditions of its staff or contractors. There is a provision for city officers and employees to perform museum-related services under separate agreements.
• Exhibits, Materials, and Collections: The Corporation has full control and responsibility for the custody, display, storage, and disposition of exhibit items, collections, and research materials. It also manages the interior design of the museum buildings to accommodate exhibits appropriately.

City Involvement and Collaboration: The City Manager has met with the Corporation President to strengthen relationships and participation by the City. The City Manager or their designated representative has the right to attend all meetings of the Board. They are also allowed to participate in discussions to the same extent as the regular members of the Board. They may engage in conversations and contribute their opinions or insights. While this is not a voting role, this provides opportunity for the City’s vision to be incorporated into the programing. Board meetings occur on a quarterly basis, and the City will have consistent representation moving forward.

Additionally, at least two members of the Board must be residents of the City. This is a standing requirement to ensure that the Board has representation from individuals who live within the City. Currently, there is one vacancy. Our City team will work with the Corporation to ensure that the second seat is filled by a local resident.

City Benefits: When the Corporation was first established, it was due to the City’s understanding that a separate entity operating the Museum would provide flexibility in staffing, programing, and fundraising abilities. The Bowers has now grown to be the largest Museum in Orange County. It is accredited by the American Alliance of Museums, the highest national recognition afforded the nation’s museums.

Accreditation signifies excellence to the museum community, to governments, funders, outside agencies, and to the museum-going public. Bowers Museum was initially accredited in 1993. An Introduction – Bowers Museum provides an in-depth overview of the Museum operations (Exhibit 3). While the City contributes annually for the maintenance of the museum, it is a fraction of the overall $5 Million plus annual operation budget.

One of the most notable benefits includes the $15 million expansion of the North Wing, which added 30,000 square feet to increase the exhibition space. The funds for this construction were fundraised by the Corporation.

City Council 8 – 3 6/4/2024
Receive and File Bowers Museum Report
June 4, 2024

Page 4 ends

The Bowers Museum has an approximate value of $70 million dollars in real estate assets. Upon termination of the operating agreement with the Corporation, the interest of the Corporation including all real estate, personal property, and donated or loaned to the Corporation for museum purposes shall be turned over and become the property of the City.

Bowers Museum employs 66 staff, 26% of which are Santa Ana residents, including the current Corporation President. Local artists are also contracted by the Corporation to provide arts and education at the Museum for their annual programing. The artist range to novice to experienced professionals, thus allowing opportunities for showcasing of art with diverse artist backgrounds and experience.

Bowers Museum provides free year-round programing including family friendly events such as Day of the Dead, Celebration of India, Lunar New Year, and Mehregan Persian Festival (Exhibit 4). City of Santa Ana residents receive free general admission on Sundays year-round. Additionally, beginning March of 2024, Bowers Museum has extended free admission every day through September 8th for Santa Ana residents. (Exhibit 5).

Sample of 2023 Bowers Museum Activities:
• Year round, General Admission is free for Santa Ana residents every Sunday and in 2023 over 1,600 residents visited through this offering. • Free family festivals hosted more than 27,500 residents for free live performances, free art projects, free face painting, and free treats to celebrate a new culture each month of 2023, including our annual Dia de Los Muertos Festival and Cinco de Mayo.
• Free school tours, bus reimbursements, and art lessons including gallery tours led by highly trained docents and art projects led by teaching artists for over 1,752 students. This also includes a special partnership with at-risk youth from Project Kinship, to whom the museum offers free tours and free use of its space for graduations and fundraisers.
• Free senior enrichment workshops for 1,170 Seniors from Santa Ana through the Anne’s Treasures program, held twice every month. Program includes free breakfast, teaching artist led workshops with giveaways that participants take home (i.e.: tote bags, scarfs, days of the dead skulls painting, etc.) and quarterly free tours of our featured exhibitions.
• Participated in nine offsite City of Santa Ana free community events, providing free art projects and giveaways for hundreds of Santa Ana participants.

City Council 8 – 4 6/4/2024
Receive and File Bowers Museum Report
June 4, 2024

Page 5 ends

• Three free rental events and four half - off for Santa Ana City and Department of Education events for over 1,000 people ranging from Police award ceremonies to school fundraisers, teacher meetings, and more.
• Two free student art exhibitions: one held in partnership with students from Orange County Department of Education (of which approximately 1/3 were SAUSD) and one held in partnership with Santa Ana Unified School District in the historic wing of the museum which included the artwork of students who enjoy free tours and art lessons + free admission for parents for two weeks. • Two free Evening for Educators (of which approximately half of the teachers are SAUSD) for over 200 Orange County teachers.
• Hosted four Community Blood Drives for free in partnership with Red Cross for hundreds of local donors.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Amended and Restated Operating Agreement

2. FY 2024-2025 Budget

3. An Introduction - Bowers Museum

4. 2024 Schedule of Events

5. Free Santa Ana Summer Flyer
Submitted By: Sylvia Vazquez, Deputy City Manager
Approved By: Alvaro Nuñez, Acting City Manager
City Council 8 – 5 6/4/2024
r 9 q- 1292001-
AMENDED AND RESTATED OPERATING AGREEMENT _..__..".,._ 30 _'_- zao? THIS AGREEMENT, made and entered into this 18th day of June, 2001, by and b tween the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California, hereinafter referred to as "City," and the Charles W. Bowers Museum Corporation, a California nonprofit public benefit corporation, hereinafter referred to as "Corporation."

RECITALS
A. The Charles W. Bowers Memorial Museum (the "Museum") is owned by the City and operated by the Corporation in accordance with the terms of this Agreement and a conveyance in
trust by the late Charles W. Bowers and his wife Ada Bowers (the "Bowers Trust"). The Museum is composed of several buildings and other improvements located at 2002 North Main Street (the Premises"). Under separate agreements, the Corporation leases a parking lot from the Santa Ana Community Redevelopment Agency immediately south of the Premises as well as a childrens' museum adjacent thereto.

B. The Corporation is a non-profit public benefit corporation organized and existing under the laws ofthe State of California for the purpose ofmanaging and operating the Museum.

C. The City and the Corporation entered into that certain Agreement dated April 20, 1987 for the purpose of establishing a program whereby the Corporation would undertake full operation and maintenance ofthe Museum on behalf of the City for a period oftwenty years. The Agreement was amended in 1993, among other things, to grant the Corporation the option to extend the term of Operating Agreement. The Agreement was also amended in 1999 to extend the term five years and to modify the terms of the City operating assistance. The Agreement as amended in 1993 and 1999 shall hereafter be referred to as the 1987 Operating Agreement.

D. Under the terms of the 1987 Operating Agreement, the Corporation agreed to be fully responsible for the cost of both operating the Museum and maintaining the Premises. In exchange for the license to operate and maintain the Museum, the City agreed to provide operating assistance, which would increase in accordance with the cost of living for the first ten years, and then decline to zero over the second ten years. The 1999 amendment caused the operating assistance to be stabilized for a period of five additional years before beginning to decline.

E. The City and the Corporation have now determined that it is not economically feasible for the Corporation to operate the Museum at a mutually acceptable level of programming and maintain the Premises appropriately without permanent economic participation by the City.

F. The Corporation also leases or licenses three other facilities from the Community Redevelopment Agency of the City of Santa Ana which are part of the overall operations of the EXHIBIT 1
City Council 8 – 6 6/4/2024
0 0
Museum. They are the Bowers Kidseum located at 1802 N. Main Street, the Bowers Museum Parking Lot located at 1900 N. Main Street and a storage facility located at 430 E. Third Street.

While these facilities, hereafter collectively referred to as the "Associated Properties", are not part of this Agreement, the City and the Corporation desire to reflect the costs of operation of those facilities within the overall costs ofthe Museum.

G. Under this Amended and Restated Operating Agreement the parties propose to restate the Agreement to (1) extend the Term of the Agreement, (2) to provide that the City's operating assistance will be fixed annually at the cost for repair and maintenance of the Premises, (3) to provide for City funding of Capital Repair and Replacement, as necessary; and (4) make certain other technical modifications to the Agreement.

WHEREFORE, for and in consideration of their mutual and respective covenants and promises hereinafter set forth, and subject to the terms and conditions ofthis Agreement, the parties hereto do hereby agree as follows:

ARTICLE 1

PRELIMINARY MATTERS

1.01 Definitions
As used in this Agreement, the following terms shall have the following meanings:
a) " City" means the City of Santa Ana, California.
b) " City Council" means the City Council ofthe City.
c) " City Manager" means the City Manager of the City.
d) "City Attorney" means the City Attorney ofthe City.
e) " Clerk ofthe Council" means the Clerk ofthe Council ofthe City. f) "Corporation" means the Charles W. Bowers Museum Corporation, a California nonprofit public benefit corporation.
g) "Board" means the Board of Governors ofthe Corporation. h) "Museum President" means the chief executive officer retained by the Corporation to manage and operate the Bowers Museum.
i) "Premises" means the land shown on the map attached to this Agreement as Exhibit 2 City Council 8 – 7 6/4/2024
A, and incorporated herein by reference, together with all improvements thereon. 0) " License" means the license specified in Section 2 of this Agreement. k) "Commencement Date" means May 1, 1987.
1) " Term" means a period of thirty-nine (39) years from and after the Commencement Date, and any extended term occurring by reason of the Corporation'sexercise of the option herein granted in Section 2.02. m) Capital Repair and Replacement" shall mean periodic upgrade and/or replacement of items or systems maintained and repaired by the Corporation pursuant to Section 1.n) 01(exemplified by such things as replacement of roofs, repainting of exterior walls and replacement of floor coverings, replacement of worn climate control components such as compressors, fans, motors, etc.; repaving of parking lots; replacement/upgrades of doors, stairs, ramps, etc due to changes in access or other legal requirements; and replacement of elevator motors, controls and components.
n) Regular Maintenance and Repair" shall mean costs for labor [including Allocable Internal Administrative Costs] and materials for:
1) all cleaning, janitorial and landscape maintenance services for the Premises [which shall include waste management, trash removal and vermin control];
2) maintenance and repair ofclimate control systems and equipment [such as replacement offilters, coolants, repair of minor leaks, cleaning of ducts, replacement ofregisters and adjustment ofbalancers]; 3) maintenance and repair of electrical and lighting systems and circuits such as replacements ofbulbs, ballasts, and fluorescent tubes, repair/replacement of circuit breakers, electrical outlets, lighting fixtures and diffusers];
4) maintenance and repair ofplumbing systems [such as repair/replacement ofbathroom fixtures, drinking fountains, landscape irrigation, fire sprinkler heads];
5) maintenance and repair ofroofs and drainage systems [such as regular inspection and repair ofminor or periodic roof leaks, cleaning ofall gutters, downspouts and surface drainage systems;
3 City Council 8 – 8 6/4/2024
6) maintenance and repair of signs, windows and doors [such as replacement ofbroken or cracked windows, and repair ofbroken or worn interior and exterior doors and hardware including locks]; 7) maintenance and repair ofelevators [such as all routine inspection and upkeep, minor repairs and payment ofmaintenance contracts]; 8) maintenance and repair oftelecommunications and security systems such as maintenace/ replacment repair/oftelephone instruments, wiring, and switches, and maintenace/ replacment repair/of all elements of any electronic/automatic security system];
9) maintenance and repair ofparking lots and patios and courtyards including landscaping [such as cleaning, inspecting and repairing of minor cracks in asphalt and sidewalks (other than public rights ofway), restriping parking spaces and posting of all parking signs and controls, gates etc., repair/replacement of handrails and safety and directional lighting, and replacement ofdead or diseased plants and trees (other than mature trees);
10) maintenance and repair of interior and exterior walls and floor surfaces such as painting and repainting of interior walls, doors and trim, removal ofgraffiti and minor repainting of exterior walls due to repair ofminor damage, and cleaning and repairing of carpeting and other floor coverings]; and,
11) payment of all utility costs for water, gas and electricity, but excluding telecommunication;
12) premiums for third party personal injury and property damage insurance for losses arising from the operation ofthe Museum and/or conditions of the Premises.
o) "Allocable Internal Administrative Costs" shall mean Six Hundred Seventy Two Thousand Dollars ($672,000) ofthe Corporation'stotal payroll and benefit costs for labor, adjusted annually according to the Consumer Price Index for All Urban Consumers (CPI) during the prior twelve (12) month period for the Los AngelesLong Beach-Anaheim area.)

1.02 Status ofCorporation
a) By its execution of this Agreement, Corporation warrants that it is duly incorporated under the laws of the State of California and that true and correct copies of its Articles of 4 City Council 8 – 9 6/4/2024
Incorporation and Bylaws and a true and correct listing of Corporation'sgovernors and officers and their terms of office, certified as such by Corporation'sSecretary, have been filed with the Clerk of the Council.
b) By its execution of this Agreement, City accepts and agrees to the organization of the Corporation as set forth in the above said Articles of Incorporation and Bylaws.

1.03 Compensation ofBoard Mernbersand Meetings
a) The members of the Board shall serve without compensation other than reimbursement for expenses incurred by them in the course of the performance of services for the Corporation when authorized by the Board.
b) The Corporation shall conduct its board meetings in accordance with applicable law.

1.04 Changes in Govemors and Officers, Articles and Bylaw.-, The Corporation shall notify the Clerk of the Council of any change in the membership of Board and any change in the officers of the Corporation. Any amendment of the Corporation's Articles orBylaws shall be filed with the Clerk ofthe Council.

1.05 City Renr .s .ntatinn on the Board
The City Manager or his/her designated representative shall be entitled to attend all meetings of the Board and to participate in the discussions of the Board to the same extent as the members of the Board, and Corporation shall assure that the City Manager or his/her designated representative is provided with reasonable advance notice of all meetings of the Board. Nothing herein shall be construed to provide the City Manager or his designated representative with any authority to make, second, or vote on motions, or to cause him to be counted for purposes of determining whether a quorum exists, at meetings of the Board.

1.06 City Residents nn the Board
At least two members of the Board shall be City residents. If the number of members who are City residents become less than two due to the death, resignation, or change of residence of a member, The Corporation shall not be in default under this section, provided, however, that the next member appointed to the Board shall be a City resident. 5 City Council 8 – 10 6/4/2024
City Council 8 – 11 6/4/2024
ARTICLE 3

MUSEUM OPERATIONS

3.01 Corporation'sUndertaking to Operate Museum
Corporation hereby agrees to operate the Museum open to the public on the Premises during the Term, subject to the terms and conditions herein set forth.

3.02 QVeration and Main . n nc -Standards
Corporation agrees that its operation of the said Museum shall be in accordance with the following standards:
a) The Premises and the museum operations carried on thereon shall be known formally as the "Charles W. Bowers Memorial Museum" and referred to less formally as the Bowers Museum." All operations shall likewise conform in all respects to all other requirements of that certain Trust No. 58, created the 26th ofMay, 1924, by C. W. Bowers and Ada A. Bowers, his wife, as Trustors, and the First National Bank of Santa Ana as Trustee. b) The Corporation shall display exhibits and conduct programs having artistic, scientific, cultural, or historic interest on the Premises. Such exhibits and programs shall be held open to the general public on a
regular basis without regard to race, color, creed, religion, sex, marital status, national origin, or ancestry.
c) The Corporation shall be responsible for all Regular Maintenance and Repair ofthe Premises and the Associated Properties..
d) The Corporation shall be responsible for carrying out all Capital Repair and Replacement of the Premises and the Associated Facilities subject to funding approved by the City pursuant to Section 4.07 (e), unless otherwise agreed by the City and the Corporation. e) Corporation shall not permit any use of the Premises, except those authorized by this Agreement or by written authorization ofthe City Manager. f) Corporation will operate and manage the Museum in a competent and efficient manner at least comparable to other well-managed operations ofthe same type. g) The name "Bowers Museum" or "Charles W. Bowers Memorial Museum" and similar usages of the name Bowers in conjunction with a museum shall at all times remain the sole property ofthe City of Santa Ana, and right ofthe Corporation to use the name in connection with a museum, art gallery, exhibition or show shall be limited to the license for such use granted hereby. 7 City Council 8 – 12 6/4/2024
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City Council 8 – 17 6/4/2024

5.06 Workers' C omnensation Tnsur nc
Corporation shall provide a policy or policies of workers' compensation insurance as required by law.

5.07 Other Insnrance
a) City shall maintain such insurance protection against loss of or damage to the buildings and personal property located on the Premises (exclusive of fine arts property covered pursuant to section 5.04 and of the Bowers Museum Shop stock- trade) in-as City shall deem appropriate. Corporation shall have no responsibility for such insurance. b) Corporation shall maintain such insurance protection against loss of or damage to the Bowers Museum Shop stock- tradein-as Corporation shall deem appropriate. City shall have no responsibility for such insurance.

5.08 Mortification of Insurance Requirements
The City Manager may modify or suspend the requirements imposed on Corporation by this Article if in his reasonable determination, strict compliance is impossible or excessively costly due to insurance market conditions.

ARTICLE 6

RESERVED
ARTICLE 7

DEFAULTS, REMEDIES AND TERMINATION

7.01 Defaults
a) Failure or delay by either party to perform any term or provision ofthis Agreement shall constitute a default under this Agreement. The injured party shall not initiate the remedies hereinafter provided until the defaulting party has been given written notice of the default, specifying the nature thereof, and a period of sixty (60) days to cure or correct such default. b) Any failure or delay by either party in asserting any of its rights or remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies, or deprive such party of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies. 13 City Council 8 – 18 6/4/2024
City Council 8 – 19 6/4/2024
City Council 8 – 20 6/4/2024
0 And:

City Attorney
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
b) If sent by City to Corporation:

Bowers Museum Corporation
2002 N. Main Street
Santa Ana, CA 92707
Attention: President
With a Copy to:

Chair, Board ofGovernors
Bowers Museum Corporation
2002 N. Main Street
Santa Ana, CA 92707

8.03 Nn_ n-assignahilitT
The rights and obligations ofCorporation under this Agreement may not be assigned or delegated without the prior approval of the City Council.

8.04 Partial Invalidity
If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder ofthe provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired or invalidated thereby.

8.05 Rx usiY4
This Amended and Restated Agreement supersedes any and all other agreements including the 1987 Agreement and any other amendments made prior hereto, either oral or in writing, between the parties hereto and contains all covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both City and Corporation. 16 City Council 8 – 21 6/4/2024
0 ATTEST:
9 Patricia E. Healy
Clerk of the Council
APPROVED AS TO CON NT:

David N. Ream
City Manager
n
J
APPROV
L
J se Fletcher
Cit Attorney
CHARLES W. BOWERS MUSEUM

CORPORATION
By =??
Donald Kennedy
Chairman ofthe Board
17 City Council 8 – 22 6/4/2024
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PROJECT
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BOWERS MUSEUM

EXHIBIT A
City Council 8 – 23 6/4/2024
To: City Manager
From: Thuy Nguyen, Chief Financial Officer - Bowers Museum of Cultural Art Date: February 15, 2024
Subject: Estimated City Budget for Operations/Maintenance at the Bowers Museum. July 1, 2024-June 30, 2025(Pursuant to Section 4.07 of the Agreement between the City of Santa Ana and the Charles W. Bowers Museum Corporation) Main Museum & Kidseum JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN TOTAL 2023-2024 1 Building/Grnds Maintenance 13,906 13,906 13,906 13,906 13,906 13,906 13,906 13,906 13,906 13,906 13,906 13,906 166,872 162,804 2 Electricity 25,882 25,882 25,882 25,882 25,882 25,882 25,882 25,882 25,882 25,882 25,882 25,882 310,584 303,012 3 Gas 4,544 4,544 4,544 4,544 4,544 4,544 4,544 4,544 4,544 4,544 4,544 4,544 54,528 53,196 4 Main/Repair-Machines Equip 13,036 13,036 13,036 13,036 13,036 13,036 13,036 13,036 13,036 13,036 13,036 13,036 156,432 152,616 5 Museum Staff/Labor Costs 75,755 75,755 75,755 75,755 75,755 75,755 75,755 75,755 75,755 75,755 75,755 75,755 909,060 886,884 6 Maintenance Supplies 3,816 3,816 3,816 3,816 3,816 3,816 3,816 3,816 3,816 3,816 3,816 3,816 45,792 44,676 7 Property Insurance 1,566 1,566 1,566 1,566 1,566 1,566 1,566 1,566 1,566 1,566 1,566 1,566 18,792 18,336 8 Umbrella Insurance 1,418 1,418 1,418 1,418 1,418 1,418 1,418 1,418 1,418 1,418 1,418 1,418 17,016 16,596 9 Water 1,939 1,939 1,939 1,939 1,939 1,939 1,939 1,939 1,939 1,939 1,939 1,939 23,268 22,704 TOTAL EXPENSES** 141,862 141,862 141,862 141,862 141,862 141,862 141,862 141,862 141,862 141,862 141,862 141,862 1,702,344 1,660,824 Explanation
Line 1 Increased 2.5% pursuant to June 2022 U.S. Department of Labor CPI for Orange County Line 2 Increased 2.5% pursuant to June 2022 U.S. Department of Labor CPI for Orange County Line 3 Increased 2.5% pursuant to June 2022 U.S. Department of Labor CPI for Orange County Line 4 Increased 2.5% pursuant to June 2022 U.S. Department of Labor CPI for Orange County Line 5 Increased 2.5% pursuant to June 2022 U.S. Department of Labor CPI for Orange County Line 6 Increased 2.5% pursuant to June 2022 U.S. Department of Labor CPI for Orange County Line 7 Increased 2.5% pursuant to June 2022 U.S. Department of Labor CPI for Orange County Line 8 Increased 2.5% pursuant to June 2022 U.S. Department of Labor CPI for Orange County Line 9 Increased 2.5% pursuant to June 2022 U.S. Department of Labor CPI for Orange County EXHIBIT 2
City Council 8 – 24 6/4/2024

AN INTRODUCTION
EXHIBIT 3 City Council 8 – 25 6/4/2024

ADDRESS
HOURS

MISSION

DESCRIPTION

TICKET & PRICING
bowers museum
Bowers Museum
2002 North Main Street, Santa Ana, California 92706
714.567.3600
bowers.org
Bowers Museum & Gallery Store
Tuesday–Sunday,
10 AM – 4 PM
Closed: Mondays, Independence Day, Thanksgiving, Christmas, and New Year’s Day Tangata Restaurant
Tuesday–Sunday, hours vary. Visit bowers.org/dine for details.

Bowers Museum enriches lives through the world’s finest arts and cultures.

One of Southern California’s finest museums and Orange County’s largest, the Bowers Museum promotes human understanding through art. Its state-of-the-art facilities enable the Bowers to present world-class exhibitions from the greatest museums in the world. Its own collections are particularly strong in the areas of African, Oceania, Asian, Native American, pre-Columbian art, and California plein air paintings. Its location, close to four major freeways and four miles south of Disneyland, makes the Bowers an ideal destination for visitors to Southern California.

Bowers Museum General Admission
Adults: $13 $15
Seniors (Age 62 & over) & Students: $10 $12
Children (under 12): Free Free
(With Accompanying Paid Admission)
*Check www.bowers.org for special-ticketed exhibition pricing Adult Group Tours (15 or more)
Groups of 15 or more receive special pricing and personalized scheduling.

Call 714.567.3680 or email [email protected] for more information.

Free Days
Thank you to the Nicholas Endowment for sponsoring our Family Festivals on the first Sunday of each month. Bowers also offers free admission to Santa Ana residents, with proof of residency, each Sunday, through a generous donation in memory of Dorothy Goerl, and courtesy of the Lockhart Family.

City Council 8 – 26 6/4/2024
City Council 8 – 27 6/4/2024
The Charles W. Bowers
Memorial Museum first opened
its doors in 1936 as a city-run
museum devoted primarily to
the history of Orange County.

In 1987, the City of Santa Ana
closed the museum with the
understanding that after careful
study and a great deal of input
from the community, the
museum would be reopened as
a totally transformed museum,
ready to meet the challenges of
the 21st century.

On February 18, 2007, the Bowers Museum opened the new Dorothy and Donald Kennedy Wing which added 30,000-square-feet and increased its total exhibition space. It features two new galleries: The East West Bank Gallery and Anderson-Hsu-Tu Gallery, in addition to the 300-seat Norma Kershaw Auditorium, the John M. Lee Court for events of up to 500 people, the Sharon D. Thompson Foyer, the S.L. and Betty Huang Courtyard, and more to meets the needs of a growing community and audiences. The Bowers Museum has been accredited by the American Alliance of Museums and has been widely acclaimed in broadcast and in print, including many national magazines such as U.S. News & World Report. bowers museum

HISTORY
City Council 8 – 28 6/4/2024
City Council 8 – 29 6/4/2024
bowers museum

COLLECTION HIGHLIGHTS
The Bowers Museum’s permanent collection provides an opportunity to examine, compare, and contrast the highly diverse cultures of the world through time. The collection includes more than 90,000 objects, and features notable strengths in diverse areas such as pre-Columbian Mesoamerica; Native American art and artifacts; African and Oceanic art, particularly from Papua New Guinea; and California plein air paintings.

Among the artists that the Bowers has collected are William and Alberta McCloskey, Frank Colburn, William Wendt, Gardner Simons, and Guy Rose. The collection is available for viewing at bowers.org/collections.

City Council 8 – 30 6/4/2024

E X H I B I T I O N

HIGHLIGHTS
Since its reopening in 1992, the Bowers Museum has earned an international reputation for presenting exhibitions of the highest caliber.

For its opening, the museum presented Tribute to the Gods; Treasures of the Museo del Oro, Bogota, and Porcelains from the Chang Foundation, Taipei.

Since that time, the Bowers’ special exhibitions program has presented more than 50 exhibitions; most notable have been Visions of Guadalupe; Jade: Ch’ing Dynasty Treasures from the National Museum of History, Taiwan; Treasures from the Royal Tombs of Ur; Secret World of the Forbidden City:

Splendors from China’s Imperial Palace; Egyptian Treasures from the British Museum; Holy Land: Dead Sea Scrolls, House of David Inscription; Remington Russell; Trilogy of Glass; Etruscans; Gems; Symbols of Power from the Nanjing Museum, China; Queen of Sheba; Mummies: Death and the Afterlife in Ancient Egypt…Treasures from the British Museum; Treasures from Shanghai:
5000 Years of Chinese Art and Culture; Ansel Adams: Classic Images; Terra Cotta Warriors: Guardians of China’s First Emperor; Secrets of the Silk Road; Benjamin Franklin: In Search of a Better World; Warriors, Tombs and Temples:

China’s Enduring Legacy; Lucy’s Legacy: The Hidden Treasure of Ethiopia; Gems of the Medici; Soulful Creatures: Animal Mummies in Ancient Egypt; China’s Lost Civilization: The Mystery of Sanxingdui; The 1968 Exhibit; The Red that Colored the World; Mummies of the World; Guo Pei: Couture Beyond; Inside the Walt Disney Archives: 50 Years of Preserving the Magic; and Treasures in Gold & Jade:

Masterworks from Taiwan.

City Council 8 – 31 6/4/2024
bowers museum

PUBLICATIONS
The Bowers Museum prides itself on an aggressive production of scholarly publications related to its mission and permanent collection. Since 1992, the Bowers Museum has published many monographs, books and exhibition catalogues, including Tribute to the Gods, Treasures of the Museo del Oro, Bogotá Colombia; Visions of Guadalupe: Selections from the Museum of the Basilica de Guadalupe; Seeking Immortality: Chinese Tomb Sculpture from the Schloss Collection; Partners in Illusion: William and Alberta McCloskey; Jade: Ch’ing Dynasty Treasures from the National Museum of History, Taiwan; Beethoven: Musical Treasures from the Age of Revolution and Romance; Shamans, Gods & Mythic Beasts: Colombian Gold and Ceramics in Antiquity; Secret World of the Forbidden City:

Splendors from China’s Imperial Palace; Egyptian Treasure; Queen of Sheba; Mummies: Death and the Afterlife in Ancient Egypt…Treasures from the British Museum; Treasures from Shanghai: 5000 Years of Chinese Art and Culture; Terra Cotta Warriors: Guardians of China’s First Emperor; and our latest publication, Treasures in Gold & Jade:

Masterworks from Taiwan.

City Council 8 – 32 6/4/2024

E D U C A T I O N

PROGRAMS
By opening its 11,000-square foot children’s museum, Kidseum, in December 1994, the Bowers Museum made a strong statement about its role in children’s education. In addition, the museum’s docents reach out to more than 80,000 school children each year through school tours of the museum. Bowers’ commitment to engage a broad and diverse audience is evident in the variety of exciting programs. These include family cultural arts festivals, lectures, film series, symposia, and teacher workshops.

City Council 8 – 33 6/4/2024
Total museum complex size: 158,008-square-feet
Main museum size prior to 2006 expansion: 63,000-square-feet Kennedy Wing Expansion: 30,000-square-feet
Total Exhibition Space: 45,000-square-feet
Kidseum size: 11,000-square-feet
John M. Lee Court size: 5,800-square-feet
Total budget: $5.5 million
Annual attendance: 150,000
Staff size: 85
Membership: 7,000 members
The Bowers Museum is a nonprofit, tax exempt 501(c)(3) organization.

The Bowers’ exhibitions, programming, and operations are member supported and funded through contributions from individuals, corporations, and foundations. Significant funding is also provided by an annual grant from the city of Santa Ana.

Janis Agopian Fountain
Anderson-Hsu-Tu Gallery
Lydia Yang Chou and Jesse B. Chou North Entryway
East West Bank Gallery
First American Corporation Courtyard
S.L. and Betty Huang Courtyard
Dr. David and May Hsu Foyer
Norma Kershaw Auditorium
Dr. Wan-Lin & Assumpta Kiang Family Foundation Rotunda
John M. Lee Court
Donald and Carol Murray Entryway
Anthony W. and Sharon D. Thompson Foyer
Anne Shih Garden
Alice Hsu and Elsa Hsu Garden
Wells Fargo Stage
bowers museum

BUILDING SIZE

MUSEUM OPERATIONS

GENERAL

FUNDING

MAIN PARTS OF

DOROTHY AND DONALD KENNEDY WING
City Council 8 – 34 6/4/2024
City Council 8 – 35 6/4/2024
bowers museum
For nearly eight decades, the Bowers Museum has evolved in many ways. From a relatively small museum focusing on Orange County history, the Bowers is now 8.6 times larger, the largest museum in Orange County, and one of the finest cultural arts museums in the region. Its collections, programs, and exhibitions still include Orange County history, but now reflect the demographics of Southern California by celebrating its diverse cultural makeup, with major emphasis on the fine arts of the indigenous peoples of the Americas, Africa, and the Pacific Rim. Shortly after the Bowers celebrated its 50th anniversary in 1986, the museum closed its doors for a period of self-study, evaluation, and rebuilding for the 21st century.

What emerged when it reopened its doors in October of 1992 was a new museum ready for the next millennium. With the addition of the new Dorothy and Donald Kennedy Wing in February of 2007, the museum added a permanent Chinese exhibition, along with additional galleries for special exhibitions, spacious event venues, and a 300-seat auditorium, all to advance its mission to enrich lives through the world’s finest arts and cultures.

MAJOR ACCOMPLISHMENTS
City Council 8 – 36 6/4/2024

OUR MILESTONES
Voted “Best Museum in
Orange County” by readers
of the Orange County
Register newspaper for 26
consecutive years (2019).

Developed and opened
in 1994 an 11,000-square
foot children’s museum
subsequently named
Kidseum celebrated its 25th
anniversary in 2019.

Annual budget increased
from $1.5 million in 1989 to
$6.5 million today.

Since 1992, presented
more than 70 special
exhibitions from around
the world including
exhibitions that have
traveled both nationally
and internationally.

Membership growth from
200 members in 1991 to
over 7,000 today.

Negotiated exhibition
protocols with Colombia,
Taiwan, China, Italy, Israel,
Great Britain, Mexico
and Ethiopia.

Facility increased in size
from original 10,080
square-feet to over 100,000
square-feet today.

Served more than
80,000 school children
annually through docent
guided tours, community
outreach programs, and
participatory art classes.

Staff has grown from 38 in
1989 to 85 today.

Volunteer corps of more
than 300 individuals
contributes between
40,000 and 50,000 hours
each year.

Hosted numerous
academic symposia
covering a wide range
of topics including
Former Secretary of
State Madeleine Albright
and Renowned Egyptian
Archaeologist
Dr. Zahi Hawass.

Published many books,
monographs, and exhibition
catalogues, including Tribute
to the Gods, Treasures of
the Museo del Oro, Bogotá,
Colombia; Visions of
Guadalupe: Selections from
the Museum of the Basilica
de Guadalupe; Guardians
of the Life Stream; Seeking
Immortality; Partners in
Illusion; Contemporary
Netsuke; Jade: Ch’ing Dynasty
Treasures from the National
Museum of History, Taiwan;
Beethoven: Musical Treasures
from the Age of Revolution and
Romance; Shamans, Gods &
Mythic Beast: Colombian Gold
and Ceramics in Antiquity and
Secret World of the Forbidden
City: Splendors from China’s
Imperial Palace; Queen of
Sheba; Mummies: Death and
the Afterlife in Ancient Egypt;
Egyptian Treasures of the
British Museum; Mummies of
the British Museum; Treasures
from Shanghai: 5000 Years of
Chinese Art and Culture; Terra
Cotta Warriors: Guardians of
China’s First Emperor; Secrets of
the Silk Road; Sacred Gold: PreHispanic Art of Colombia; and Legacy of Bounty: Paintings
from the Bowers Museum.

The Bowers Museum was
recognized in the July 1993
issue of U.S. News & World
Report as one of nine
“must see” museums in
the United States.

City Council 8 – 37 6/4/2024
bowers museum

PERMANENT EXHIBITIONS
CALIFORNIA BOUNTY: IMAGE AND IDENTITY, 1850-1930

ONGOING
SPIRITS AND HEADHUNTERS: ART OF THE PACIFIC ISLANDS

ONGOING
MIAO: MASTERS OF SILVER

ONGOING
SACRED REALMS: TEMPLE MURALS BY SHASHI DHOJ TULACHAN
FROM THE GAYLE AND EDWARD P. ROSKI COLLECTION

ONGOING
California Bounty is the first curatorial interpretation of the museum’s distinguished painting collection since 1994. Viewers will take a rambling journey through California’s visual history, a history shaped by a unique mixture of Mexican and Anglo traditions as well as the state’s position on the Pacific Rim.

Each painting epitomizes California’s land, people and offerings as a place of produce and plenty. The exhibition brings together many of the museum’s most cherished paintings, including works by early artists documenting the Mission and Rancho periods; landscapes by plein air painters portraying California’s coasts and canyons; sumptuous portraits and still-life paintings of flowers and paper-wrapped fruit by Alberta and William McCloskey; and a small selection of works indicating California as a continued place of possibility.

Photographer Chris Rainier guest curated this exhibition of art from an area spanning the geographic region collectively referred to as Oceania. This comprehensive exhibition highlights masterworks from the three cultural regions of Micronesia, Melanesia, and Polynesia. Particular focus is placed on New Guinea, land of the headhunter, and the rich artistic traditions infused into daily and ritual life. Submerge into a visually stunning world and come face to face with larger-than-life masks, finely crafted feast bowls, objects associated with the secretive Sepik River men’s house, beautiful shell and feather currency, magic figures and tools of the shaman, objects related to seagoing trade routes, gorgeous personal adornments, weapons of warfare and the most precious of human trophies taken in retribution.

Featuring over 250 intricate works of silver, Miao: Masters of Silver features jewelry and textiles primarily made in China’s Guizhou Province, where the largest population of Miao people reside. Male silversmiths create a variety of ornaments through casting, smelting, repoussé (a reverse hammering technique), forging, engraving, knitting, coiling, cutting, and other methods. Concepts such as beauty, unity, fortune, and pride are expressed as visual abstractions and geometric motifs.

The nine oversized paintings shown in this exhibition are all the work of one extraordinary 69-year-old Buddhist monk named Shashi Dhoj Tulachan, a second generation thangka artist living in Tuksche, a remote village located in Mustang, Nepal’s northernmost district adjacent to Tibet. Shashi Dhoj Tulachan has devoted much of his life to the restoration of a nearby 18th century gompo (Tibetan monastery) known as the Chhairo Gompa. The paintings in this collection are not thangkas in the traditional sense. Thangkas are usually much smaller and are rolled on canvas so that they can be easily transported and hung anywhere for teaching. The thangkas exhibited here are similar in size to mural paintings found in monasteries.

City Council 8 – 38 6/4/2024

PERMANENT EXHIBITIONS
CALIFORNIA LEGACIES: MISSIONS AND RANCHOS (1768-1848)

ONGOING
GEMSTONE CARVINGS: MASTERWORKS BY HAROLD VAN PELT

ONGOING

CERAMICS OF WESTERN MEXICO

ONGOING

THE FIRST CALIFORNIANS

ONGOING
California Legacies: Missions and Ranchos (1768-1848) features objects related to the settlement of Alta California through Spanish land grants, life at the California Missions and the wealth and lifestyles of the first families who flourished under Mexico`s rule of California known as the Rancho period. The collection originating from Orange County`s missions and ranchos includes the first brandy still to be brought to California, a statue of St. Anthony that originally stood in the Serra Chapel at Mission San Juan Capistrano, a dispatch pouch used by Native Americans to deliver messages between missions, and fine clothing, paintings and daily use objects.

For over 35 years Harold Van Pelt has quietly been perfecting the art of carving quartz, rock crystal and agate gemstones. Gemstone Carvings: Masterworks by Harold Van Pelt is a display of his mastery.

Each work in the exhibition is a reflection of hundreds of hours of craftsmanship. Van Pelt’s working of the stone down to paper-thin walls brings out the gorgeous natural quality and colors of agate and gives quartz the transparency of glass. Transformed by one man’s vision and skill from a solid stone to an incredibly delicate work of art, the gemstone carvings of Harold Van Pelt have to be seen to be believed. The Bowers Museum is proud to welcome this collection back to Santa Ana, where it was first exhibited in 2010.

Encounter Pre-Columbian Art from the western Mexican states of Colima, Nayarit and Jalisco. Visitors learn about West Mexican shaft tombs and the cultures that used this means of burying their dead. A selection of the ceramic figures placed inside shaft tombs to accompany the deceased in the afterlife are on display. The exhibition includes artworks that depict imagery from daily life, that show the intensity of West Mexican figurative work and that are naturalistic in form like the famously plump Colima dogs.

This extensive collection of Native Californian art and artifacts demonstrates the culture and history of the Southern California Coastal Indians. The visitor can explore the ways that Indians of the region interacted with their environment for food, clothing, adornment, and religion. The exhibition is presented in the Richard P. Ettinger Gallery.

City Council 8 – 39 6/4/2024
bowers museum

E D U C A T I O N A L

PROGRAMS
The Bowers Museum is a resource for
students, adults, and educators alike.

Through its many programs, the museum
provides varied learning experiences that are
innovative and unique.
*Programs are now offered online and onsite
as permitted in accordance with the State and
local COVID 19 health and safety guidelines.

Visit bowers.org for the latest updates.

Tours and art classes at the Bowers Museum are designed for grades K-12 and are available all year to accommodate school districts and school site services with year-round schedules. These experiences provide unique opportunities for students to engage with cultural arts from around the world. Students enjoy an interactive, docent guided or selfguided tour of our permanent and/or changing exhibitions designed to explore critical thinking skills and promote cross-cultural understanding. As part of their tour, students participate in a hands-on art class inspired by themes in our galleries that they are able to take home with them and share with their families.

SCHOOL TOURS
One-hour tours are offered by trained docents for
exhibitions on view. Tours may be booked in advance for groups of 15 or more for a small fee during the weekday and weekend. Free drop-in gallery talks are offered
regularly for adults in English, Spanish or Chinese.

ADULT TOURS
City Council 8 – 40 6/4/2024
A variety of talks, films, classes, and musical
performances are offered weekly throughout the
museum, including the state-of-the-art Norma
Kershaw Auditorium, the John M. Lee Court, and
outside in the historic Mission-style Margaret and
Cleo Key Courtyard.

Talks are the most popular and provide Bowers’
visitors with access to respected speakers and
experts from around the world. Each offers a
special perspective on the collections, exhibitions
and themes housed and explored by the Bowers
Museum through the varied lenses of archaeology,
anthropology, education, social sciences and the
arts. Talks are mostly offered in educational support
of the themes and topics explored in our visiting

PUBLIC PROGRAMS
exhibitions as well as permanent gallery collections.

Exhibition-related talks usually include perspectives
from experts in related fields of study. We also offer
popular lectures in partnerships with Bowers Affiliate
Councils and other community providers to give
visitors a broad range of insight into special interests and popular themes.

After hours programming provides visitors with
the unique opportunity to visit the museum in the
evening while enhancing the experience with a
variety of events including dinner, outdoor movies,
performances and art making. These programs are
produced and promoted in partnership with Tangata
Restaurant and the Patina Restaurant Group.

City Council 8 – 41 6/4/2024
Special teacher workshops based on current exhibitions
are offered throughout the year. These workshops provide instructional information that can be applied directly
within the classroom; they assist in pointing the teachers to subjects that will stimulate student learning through computer research, hands-on projects and academic
subjects.

EDUCATOR WORKSHOPS
These free family festivals speak to the very core of the Bowers’ mission to enrich lives through the world’s finest arts and cultures. Each month, the Bowers provides visitors with free access to high quality performance and visual arts that celebrate rich cultures from around the world. The festivals occur on the first Sunday of each month from 11am to 3pm. This program serves local, low-income children and adults as well as the broader community. Approximately
19,500 children and adults are served per year, or an
average of 1,625 people each month.

FAMILY FESTIVALS
bowers museum
City Council 8 – 42 6/4/2024
The Bowers offers a free After School Learning
Center for Santa Ana children grades 1st-8th
(younger sisters and brothers in Kindergarten can
register with an older sibling in 1st grade and above.) It runs from 2:30 – 5:30 Monday – Friday all year.

The After School Learning Center at Bowers’ Kidseum
is an enrichment program that provides year-round
after school care, homework support, and arts and
cultural instruction to underserved students that
reside and attend schools in Santa Ana. When
students arrive in the afternoon, they are served
healthy snacks and then the rest of their (up to)
three hours at the program includes a mixture of
homework support, special art-class and art-making
activities, free play, organized programs with special
guest instructors and/or performances, as well as
scheduled visits to the Bowers Museum to tour
permanent and special exhibitions. At the end of
each school year, students are taken by bus to a local
college to expose them to colleges and develop a
visible pathway to college.

For parents, guardians and teacher, there are even
more reasons to come as our yearly surveys show
the program has a big impact on the lives of the local
children and their families:
• 100% of students improved their math skills
• 91% improved their English language arts skills
• 90% improved their social studies skills
• 85% improved their science skills
• 100% of parents reported improved behavior at
home
• 99% of parents reported improved self-esteem
and confidence in their children
• 90% of parents believe their children have benefited from the program because they learn about a variety of cultures through art programs and
museum exhibits
This arts engagement program for seniors takes place
every 2nd and 4th Thursday morning and serves over 100
participants at each event. Seniors age 62 and over from the broader community are welcomed to the museum
to enjoy and learn about different cultural art traditions from around the world. The majority of participants
are from the local Vietnamese, Chinese and Latino
communities.

When creating art, the brain is always at work, there
are decisions to be made about subject, placement,
color choice and size. Creating art lessens anxiety into relaxation as seniors become immersed in a project that gives them a feeling of control over their environment.

Evaluations of regular attendees have shown evidence of significant impact and growth in mental health as well as arts and cultural understanding.

AFTER SCHOOL LEARNING CENTER AT KIDSEUM ANNE’S TREASURES City Council 8 – 43 6/4/2024

AFFILIATE COUNCILS
Bead Society of Orange County
Provides the community with
educational resources regarding
the artistic, historical and
intercultural significance of beads
through regular meetings and
annual events at the museum.

Collectors Council
Provides experiences in art collection
and connoisseurship. Members
enjoy tours of private collections and
galleries as well as travel opportunities
and special parties.

Bells
Serve as ambassadors of good will
by volunteering at the information
and membership desks at social
and fundraising functions.

Docent Guild
Their 130+ active members provide
tours of museum exhibitions to
visitors, school and adult groups.

The guild performs community
outreach and holds regular meetings
and programs at the museum.

Bowers California Art Council
Provides support by assisting
the museum with conservation,
acquisition and exhibition of
California plein air paintings and
traditional art.

Italian Cultural Art Council
Present the annual Italian Family
Festival celebration in the museum
courtyard, as well as a monthly Italian
cultural film series and educational
programs for adults and children.

Chinese Cultural Art Council
Promotes Chinese cultural arts in
the community through lectures
and activities in conjunction with
the museum.

Museum Councils are special interest groups that support the museum and its programs through fundraising, volunteering and/or providing educational programs. The Bowers Affiliate Councils (BAC) meets as a group once a quarter to share activities and discuss strategies for supporting upcoming museum educational programming and exhibitions.

The current roster for the BAC includes the following groups with more than half participating actively throughout the year:
bowers museum
City Council 8 – 44 6/4/2024
City Council 8 – 45 6/4/2024
2024 FREE

FAMILY FESTIVALS
Enjoy a full day of fun for the entire family!
Now held every first Sunday of the month, each
Festival includes complimentary face painting,
art projects, live performances, and more!
2024 FESTIVAL THEMES AND DATES:

January 9: International
Festival of Chocolate
March 13: Celtic Festival
May 8: International Mother’s
Day Festival
July 10: American Blues ‘n
Jazz Festival
1: Chinese Moon
Festival
Details at bowers.org
January 7
March 3
May 5
July 14
September 1
November 3
Lunar New Year
Japanese Cherry Blossom
Reggae Festival
Jazz and Blues
Mehregan Persian Festival
International Winter Holiday
International Festival
of Chocolate
Celtic Festival
Cinco de Mayo
Celebration of India
Mid-Autumn Moon Festival
Mexican Day of the Dead
February 4
April 7
June 2
August 4
October 6
December 1
Sponsored by
2002 North Main Street, Santa Ana, CA 92706 | 714.567.3600 | bowers.org EXHIBIT 4
City Council 8 – 46 6/4/2024
In celebration of our newest exhibition,
Asian Comics: Evolution of an Art Form,
all Santa Ana residents will receive
FREE General Admission
and pay only $10 for the special ticketed exhibition
Asian Comics March 9 – September 8! Join us
for a season of color, creativity, and community!
FREE
SUMMER

SANTA ANA
Image: ©Mikio Sakabe
Enjoy extended hours and special after-hours programming 4 - 8 pm every final Friday of the month
March 9 – September 8.

Arrive in cosplay to get FREE General Admission,
and gain exclusive access to our Asian Comics:

Evolution of an Art Form exhibition for just $10!
Join us where art and imagination collide.

Cosplay restrictions apply. Visit bowers.org/comics for details. 2002 North Main Street, Santa Ana, CA 92706 | 714.567.3600 | bowers.org EXHIBIT 5
City Council 8 – 47 6/4/2024
Community Development Agency
www.santa-ana.org/community-development
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Workforce Innovation and Opportunity Act (WIOA) Programs

AGENDA TITLE
Appropriation Adjustment to the Workforce Innovation and Opportunity Act Programs

RECOMMENDED ACTION
Approve an appropriation adjustment in the amount of $381,718.99 to align with program year allocations for Workforce Innovation and Opportunity Act Programs. (Requires five affirmative votes)
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The federal Workforce Innovation and Opportunity Act (WIOA) was signed into law on July 22, 2014. WIOA was designed to help job seekers access employment, education, training, and support services to succeed in the labor market and to match employers with the skilled workers they need to compete in the global economy. WIOA supersedes the Workforce Investment Act of 1998 and is the first legislative reform of the public workforce system in 15 years.

California is a direct recipient of WIOA funding and contracts with the City of Santa Ana as a designated Local Workforce Development Area (LWDA) to address workforce needs of employers and the community. On July 20, 2021, the City Council adopted a resolution (Exhibit 1) authorizing the City Manager to execute a new sub-grant agreement with the State of California Employment Development Department (EDD) to receive WIOA funds through program year 2024.

The Community Development Agency prepared the FY 23-24 budget for the WIOA program based on estimates received earlier during the year. The final allocations are not provided until May or later during the year. The final allocation for the program totaled over $2.65 million to be used over a two-year period and $1.36 million has been spent, leaving an available balance of nearly $1.29 million to be spent. On September 19, 2023, City Council approved carryover amounts of $905,500, which is less than the program allocation available.

Therefore, the appropriation adjustment of $381,718.99 will match the current year City Council 9 – 1 6/4/2024
Workforce Innovation and Opportunity Act (WIOA) Programs June 4, 2024

Page 2 ends

budget with available funds as reported to the State and align program budgets with program year allocations. The additional funding will be utilized to provide various allowable activities under Adult, Dislocated Worker, Youth, and Rapid Response Programs.

FISCAL IMPACT
Approval of the appropriation adjustment of $381,718.99 will be applied to the various WIOA activities.

Fiscal
Year
Accounting
Unit –
Account No.

Fund Description Account Unit, Account
Description Amount
FY 23-24 12318XXX62300
WIOA Adult,
Dislocated Worker,
Youth and Rapid
Response Programs
WIOA Adult, Dislocated
Worker, Youth and Rapid
Response Programs,
Contract Services-Professional
$381,718.99
TOTAL $381,718.99

EXHIBIT(S)

1. Resolution No. 2021-040
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager
City Council 9 – 2 6/4/2024
RESOLUTION NO. 2021-040

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SANTA ANA AUTHORIZING THE CITY MANAGER OR

DESIGNEE TO EXECUTE A SUBGRANT AGREEMENT

AND ALL NECESSARY DOCUMENTS TO RECEIVE FUNDS

FOR THE WORKFORCE INNOVATION AND

OPPORTUNITY ACT WITH THE STATE OF CALIFORNIA,

WORKFORCE SERVICES DIVISION, FOR A THREE YEAR
PERIOD FROM JULY 1, 2021 TO JUNE 30, 2024
ROH 07/20/21

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS:

Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows:

A. The Workforce Innovation and Opportunity Act (WIOA) of 2014 provides funds to Local Workforce Development Areas (LWDA) to operate job-training programs permissible under the Act for adults, dislocated workers and youth meeting specific criteria set forth in the Act.

B. The California Workforce Investment Board recommended approval that Santa Ana be designated as a local workforce development area under WIOA. The Governor and Secretary of the Labor and Workforce Development Agency concurred with the recommendation.

C. A new sub-grant is required at the beginning of each fiscal year in order to avoid the commingling of funds from the previous year. Submittal of this sub-grant is the first step in the process enabling the City of Santa Ana to receive WIOA funds as they are allocated by the State of California at the beginning of each new fiscal year.

D. Submittal of the sub-grant agreement will enable the City to receive WIOA Youth Formula Funds. The City will also receive Adult and Dislocated Worker Formula Funds through a unilateral modification from the State of California.

E. The sub-grant and other related documents from the State of California must be reviewed and executed by the City of Santa Ana in order to receive said funding.

Section 2. The City Council of the City of Santa Ana hereby authorizes the City Manager or her designee to perform any and all duties and to execute all necessary documents related to the sub-grant with the State of California, Workforce Services Resolution No. 2021-040

Page 1 of 2 ends

EXHIBIT 1
City Council 9 – 3 6/4/2024
Division, for the next three (3) years of the WIOA program, until June 30, 2024, so long as the City remains designated as a local workforce development area under WIOA.

Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution.

ADOPTED this 20th day of July 2021.

Vic!!:/;/;,.,-�Jerrto
Mayor
APPROVED AS TO FORM:

Sonia Carvalho, City Attorney

1. H�dge
nt City Attorney
AYES: Councilmembers: Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento (7)
NOES: Councilmembers: --��---------- None (0)
ABSTAIN: Councilmembers: _N_on_ e__{_0_) __________ _
NOT PRESENT: Councilmembers: -'-N'""'o"'"'n...;..e ...... {"""0.__ ) _________ _

CERTIFICATION OF ATTESTATION AND ORIGINALITY
I, DAISY GOMEZ, Clerk of Council, do hereby attest to and certify the attached Resolution No. 2021-040 to be the original resolution adopted by the City Council of the City of Santa Ana on July 20, 2021.

Date: J---J(r?-J{);J, l
Resolution No. 2021-040

Page 2 of 2 ends

Daisy Gomez 7
Clerk of Co�
City of Santa Ana
EXHIBIT 1
City Council 9 – 4 6/4/2024
Community Development Agency
www.santa-ana.org/community-development
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Appropriation Adjustments for Housing Choice Voucher Program and Mainstream Voucher Program

AGENDA TITLE
Appropriation Adjustments to Recognize $4,495,000 in Housing Assistance Payment Funds for the Housing Choice Voucher Program and $325,000 in Housing Assistance Payment Funds for the Mainstream Voucher Program (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment recognizing housing assistance payment funds in the amount of $4,495,000 in revenue account (no.13618002-52000) for the Housing Choice Voucher Program and appropriating the same amount to expenditure account (no.13618760-various). (Requires five affirmative votes)

2. Approve an appropriation adjustment recognizing housing assistance payments funds in the amount of $325,000 in revenue account (no.13818002-52000) for the Mainstream Voucher Program and appropriating the same amount to expenditure account (no.13818760-69158). (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
On March 30, 2023, the Santa Ana Housing Authority (SAHA) received an allocation of $45,630,128 in Housing Choice Voucher (HCV) Program Housing Assistance Payments (HAP) funds from the U.S. Department of Housing and Urban Development (HUD) for Calendar Year (CY) 2023 (Exhibit 1). The HCV program provides housing assistance to extremely low-income individuals and families including homeless veterans, persons with a disability, and young adults exiting the foster care system. With HCV HAP funding provided by HUD, SAHA provides housing assistance to over 2,800 households.

On March 30, 2023, SAHA also received an allocation of $2,446,934 in Mainstream (MS5) Voucher Program HAP funds from HUD for CY 2023 (Exhibit 2). The MS5 program is a special purpose voucher program similar to the HCV program, but with a separate funding source that must be administered separately. The MS5 program provides housing assistance to non-elderly, low-income families and individuals City Council 10 – 1 6/4/2024
Appropriation Adjustments for Housing Choice and Mainstream Voucher Programs June 4, 2024

Page 2 ends

experiencing homelessness with a disabled household member. With funding provided by HUD for the MS5 programs, SAHA provides housing assistance to over 150 households.

Due to the rising costs of rent and housing assistance payments per family, the budgeted amount for FY 2023-24 was insufficient to cover payments through the end of the fiscal year. To ensure continued support for these families, staff is requesting approval of an appropriation adjustment of $4,495,000 in HAP funds for the HCV Program and $325,000 in HAP funds for the MS5 Program to pay for housing assistance through the end of FY 2023-24.

This appropriation adjustment is not new or additional funding for the HCV or MS5 Programs, but rather a recognition of funds that HUD holds in a reserve account until SAHA is ready to draw down these funds for these vouchers.

FISCAL IMPACT
Approval of these two appropriation adjustments will recognize $4,495,000 in Housing Assistance Payment HCV revenue account (no. 13618002-52000 Federal Grant-Direct) and $325,000 in Housing Assistance Payment MS5 revenue account (no. 13818002- 52000 Federal Grant-Direct) and appropriate to the expenditure accounts below.

Fiscal Year Accounting
Unit-Account Fund Description Accounting Unit, Account Description Amount FY 2023-24 13618760-various Housing AuthorityVoucher HAP Housing Authority
Voucher HAP, various $4,495,000
FY 2023-24 13818760-69158 Housing AuthorityMS 5
Housing Authority-MS
5, Housing Assist Pmt. $325,000
Total Expenditures $4,820,000
Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryover to FY 2024-25.

EXHIBIT(S)

1. Housing Choice Voucher Program Calendar Year 2023 Renewal Funding Allocation

2. Mainstream Vouchers Calendar Year 2023 Renewal Funding Allocation Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager
City Council 10 – 2 6/4/2024
li.S. DEP ARTl\IENT OF HOUSING A. "i'D URBA.. "i' DE\ "ELOP:.\IENT WASHINGTON, DC 20410-5000
OFFICE OF PUBLIC AND Jl\l)L�'\i HOt:SrsG
March 30, 2023
Dear Executive Director:

Subject: Housing Choice Voucher Program Calendar Year (CY) 2023 Renewal Funding Allocation
The purpose of this letter is to advise public housing agencies (PHAs) of the CY 2023 Housing Assistance Payments (HAP) renewal funding allocations for the Housing Choice Voucher Program (HCVP). The funding allocations described herein are based on the requirements of the Consolidated Appropriations Act, 2023, (P.L. 117-328) referred to hereafter as "the 2023 Act," enacted on December 29, 2022. HUD is in the process of publishing the 2023 HCV Funding Implementation Notice and will notify PHAs by email when that occurs. The Notice will be posted at the following link:
http://po1tal.hud.gov/hudpo1tal/HUD?src=/program offices/administration/hudclips/notices/pih Your agency's CY 2023 HAP renewal funding is identified at the top of the Enclosure A provided with this letter. Enclosure A sets forth the funding calculations for your PHA and provides estimated RAD 1 funding for the first full year of conversion and CY budget authority associated with tenant protection actions; the calculations are fully explained in the descriptions provided for this enclosure, and you are encouraged to review them thoroughly. Also included are Appendix I and II. Appendix I provides calculations related to the CY 2023 offset for reallocation. Appendix II provides a list of funding increments for which the PHA is receiving an additional inflation factor in CY 2023 to support increased costs since the increments were initially funded. If your agency is administering HUD Veterans Affairs Supported Housing (V ASH) vouchers, the renewal of these vouchers is included in the overall renewal calculations. These vouchers are not renewed separately, other than for Moving to Work (MTW) agencies. PHAs must comply, however, with the statutory requirement that VASH vouchers may only be used to assist V ASH-eligible participants, both initially and upon turnover.

The 2023 Act requires the Department to establish a new baseline for HAP funding eligibility, based on Voucher Management System (VMS) data for CY 2022 (January 1, 2022, through December 31, 2022). This practice is commonly referred to as re-benchmarking. Consistent with prior years, the Department provided PHAs with the opportunity to review and update all VMS data related to the funding calculations as detailed in this letter and the enclosure. The VMS data used is the data reported by each PHA and accepted in VMS as of the end of the data review period on January 27, 2023, the same date as the December 2022 data submission deadline. There will be no further appeals or adjustments to these data items, except at the direction of the Department.

The 2023 Act provides that HUD may offset PHAs' CY 2023 allocations based on the excess amounts of PHAs' Restricted Net Position (RNP), including HUD-held program reserves (in accordance with VMS data in CY 2023 that is verifiable and complete), as determined by the Secretary. The Department has decided to exercise the offset for reallocation authority in CY 2023 (impacting a limited number of PHAs) but only to increase the national HAP proration to 100%. A www.hud.gov espanol.hud.gov
,-
EXHIBIT 1
City Council 10 – 3 6/4/2024
portion of the offset will be for Shortfall Prevention, which will supplement the HAP Set-Aside funding.
2 For the months of January through May of 2023, your agency received HAP obligations based on an estimated CY 2023 renewal level. If your PHA has been under-obligated renewal funds through May 2023, based on the prorated funding eligibility indicated on Enclosure A (applicable only to non-MTW PHAs, MTW PHAs will receive a different eligibility enclosure), the additional amount due will be obligated in the immediate future. If your PHA has been over-obligated funds through May 2023, the June obligation will be reduced accordingly, so that your PHA is obligated the accurate amount for the year. HAP disbursements for January through May of 2023, and for the rest of the CY 2023, have and will be based on cash management procedures established in PIH Notice 2017-06.

Except for MTW PHAs, no HAP funds provided for a PHA under the 2023 Act may be used to incur in over leasing, to support prior year deficits or provide for administrative expenses, nor may they be loaned or transferred to cover other program obligations, such as Low-Rent and/or Capital Fund programs. Therefore, it is each PHA's responsibility to retain the appropriate records to support VMS submissions for the collected periods, as they are subject to on-site review by the Quality Assurance Division (QAD). Subsequent recalculation of CY 2023 funding eligibility will occur if a QAD or other HUD review demonstrates that costs were incorrectly reported, resulting in excess funding.

Finally, it is strongly recommended that PHAs utilize the Two-Year Forecasting tool on the HUD web site, in consultation with their local HUD field office, to ensure that correct variables for the PHA are entered into the tool to arrive at the most accurate forecast to enable the PHA to maximize leasing while avoiding the need to terminate assistance to any households. The tool and instructions can be found by clicking on the following link: Two-Year Tool and Instructions.

Additionally, HAP Set-Aside funds are available in CY 2023 to address shortfalls, but in order to qualify, a PHA must have the shortfall confirmed by the Shortfall Prevention Team (SPT) and must initiate cost reduction steps. This process is detailed in the implementation notice referenced at the start of this letter.

If you have any questions concerning your CY 2023 HAP renewal funding, please contact your Financial Analyst (FA) at the Financial Management Center (FMC).

Sincerely,
Digitally signed by MIGUEL

MIGUEL FONTANEZ FONTANEZ SANCHEZ
SANCHEZ Date: 2023.03.3011:41:38
Miguel A. Fontanez
Director
-04'00'
Housing Voucher Financial
Management Division
Attachment
EXHIBIT 1
City Council 10 – 4 6/4/2024
1 HA Number: CA093
2 HA Name:

CY 2023 Renewal Funding
3 CY 2023 HCV Renewal Funding after Offset and Amounts Owed HUD $45,630,128 CY 2023 Non-Renewal Funding
4 CY 2023 Non-Renewal Funding (TPVs, VASH, etc.) to Date $767,778 5 CY 2023 Estimated RAD 1 Funding For First Full Year After Conversion $0 6 CY 2022 Proration Increase $189,021
7 Total CY 2023 HCV Renewal and Non-Renewal Funding $46,586,927

ELIGIBILITY
8 Total Unit Months Leased per VMS - CY 2022 32,972
9 Total Unit Months Available - CY 2022 36,489
10 Capping Percentage 100%
11 Total CY 2022 HAP Expenses per VMS $42,392,321
12 Total CY 2022 Capped HAP Expenses (Line 11 x Line 10) $42,392,321 13 Renewal Funding Inflation Factor 1.07505
14 Inflated Eligibility Sub-Total (Line 12 x Line 13) $45,573,865 15 First Time Renewals - Appendix II $56,263
16 Transfers In or Out $0
17 Total DHAP Eligibility $0
18 Total Renewal Eligibility (Line 14 + Line 15 + Line 16 + Line 17) $45,630,128 19 Proration Factor 100%
20 Prorated Eligibility (Line 18 x Line 19) $45,630,128

FUNDING
21 Total CY 2023 Renewal Funding after Offset $45,630,128 22 Renewal Funding Obligations, January through May 2023 $20,158,105 23 Remaining to Obligate for CY 2023 prior to reduction for funds due HUD (Line 21 - Line 22) $25,472,023 24 Reduction for Funds due HUD $0
25 Remaining to Obligate for CY 2023 after reduction for funds due HUD (Line 23 - Line 24) $25,472,023 26 Total Eligibility Through May 2023 $19,012,553
27 Additional Obligations Due Through May, 2023 (Line 26 - Line 22, if Line 26 is higher; else 0) $0 28 Excess Obligations Through May, 2023 (Line 22 - Line 26, if Line 22 is higher; else 0) $1,145,552 29 CY 2023 Inflated Per Unit Cost $1,368.15
This value is calculated as total inflated VMS Expenses, minus HAP Costs After the First of the Month, divided by total Unit Months Leased.
30 Comments
Enclosure A
Calculation of Calendar Year 2023 Renewal Funding
Housing Choice Voucher Program

CITY OF SANTA ANA HSG AUTH
EXHIBIT 1
City Council 10 – 5 6/4/2024
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, DC 20410-5000

OFFICE OF PUBLIC AND INDIAN HOUSING
March 30, 2023
Dear Executive Director:

Subject: Mainstream Vouchers- Calendar Year (CY) 2023 Renewal Funding Allocation The purpose of this letter is to advise your agency of the CY 2023 renewal funding allocation for the Mainstream Vouchers,
The 2023 Act's appropriated amount for the Mainstream Vouchers should fully support the HAP renewal eligibility at 100%. The 2023 Mainstream Vouchers renewal eligibility calculation for your agency is provided in Enclosure A to this letter, To calculate your agency's Mainstream Vouchers renewal funding eligibility for CY 2023, the Department established a new baseline based on the costs and leasing reported in the Voucher Management System (VMS) for the Mainstream Vouchers for CY 2022 (January 1, 2022, through December 31, 2022), adjusted for first-time renewal funding for new 2022 Mainstream Vouchers increments, and the 2023 renewal funding inflation factor. This practice is commonly referred to as re-benchmarking, The VMS data used is the data reported by each PHA for the Mainstream Vouchers and accepted in VMS by January 27, 2023.

Further, PHAs must retain the appropriate records to support VMS submissions for the collected periods, as they are subject to on-site and remote reviews by HUD and auditors. VMS cost and leasing data is subject to review by our Quality Assurance Division (QAD), and subsequent recalculation of CY 2023 Mainstream Vouchers renewal funding eligibility will occur if a QAD review demonstrates that costs were incorrectly reported, resulting in excess funding.

Additionally, HUD continues to disburse HAP based on current cash management procedures. The Department is required to control disbursement of funds to PHAs in such a way as to ensure that PHAs do not receive federal funds before they are needed, as described in PIH Notice 2017-06 - Cash Management Requirements for the Housing Choice Voucher Program, To ensure compliance with cash management requirements, PIH continues to determine HAP disbursements based on the PHA' s latest validated HAP expenses for Mainstream Vouchers as reported in VMS and will reconcile based on actual CY 2023 validated HAP expenses, in accordance with PIH Notice 2017-06 (or successor). In the event that the PHA's calculated monthly disbursement(s) is short to meet the monthly HAP need, the PHA should contact their Fimmcial Analyst at the Financial Management Center for a funding adjustment.

Note that PHAs administering Mainstream Vouchers cannot engage in over-leasing (leasing above the total authorized units), consistent with the Housing Choice Voucher Program.

Calculations are not included herein for CY 2023 administrative fees (admin fees), Admin fees will continue to be paid for the Mainstream Vouchers solely based on leasing as of www.hud.gov espanol.hud.gov
EXHIBIT 2
City Council 10 – 6 6/4/2024
the first of each month and reported in VMS. Monthly fee advances are provided, based on estimated earnings, and are reconciled once actual leasing is reported. National eligibility for the quarter is compared to one-quarter of the appropriations available for Mainstream Vouchers administrative fees, and all PHAs' fee earnings are prorated at the same percentage of eligibility as in the HCV program. This proration is required by the Consolidated Appropriations Act, 2023 (the 2023 Act). Admin Fee rates for CY 2023 will be posted on the Department's web site to enable PHAs to estimate eligibility. An announcement will be made when they become available on HUD's website:
https:/ /www.hud.gov/program _ offices/public _indian_ housing/programs/hcv.

If you have any questions concerning your CY 2023 Mainstream Vouchers renewal funding, please contact your Financial Analyst at the Financial Management Center.

Enclosure
Sincerely,
MIGUEL

FONTANEZ

SANCHEZ
' Digltally signed by MIGUEL
' FONTANEZ SANCHEZ
Date:,2023.04.0614:27:21
-04'00'
Miguel A. Fontanez
Director,
Housing Voucher Financial
Management Division
EXHIBIT 2
City Council 10 – 7 6/4/2024
1 HA Number
2 HA Name
3 Summary of Funding Eligibility
4 Total Mainstream Program HAP Expenses Reported in VMS for CY 2022 $ 2,276,112 5 Total UMLS Reported in VMS for CY 2022 1,491
6 Total UMAS 2,772
A. If Overleased, Number Of Umls Deducted From Eligiblity $ - B. Uninflated PUC $1,526.57
C. Cost Of Overleased Units (PUC X Overleased Units) $ - 7 Mainstream Program Renewal Eligibility After Reduction For Cost Of Overleased Units $ 2,276,112 8 Inflation Factor 1.07505
9 CY 2022 Renewal Funding At 100% $ 2,446,934
CY Renewal Funding difference is due to rounding
10 Renewal Funding Inflator Adjustment For New Increments $ - 11 Total Mainstream Program Renewal Funding For CY 2023 $ 2,446,934 12 CY 2023 Inflated PUC $1,641.14

FUNDING SUMMARY
13 CY 2023 Renewal Funding Prior to Amounts Due to HUD $ 2,446,934 14 Reduction for Amounts due to HUD $ -
15 Total CY 2023 Renewals $ 2,446,934
16 Obligated Funds through April $ 818,044
17 To be obligated May through December $ 1,628,890
SUMMARY - CY 2023 MAINSTREAM VOUCHERS RENEWAL FUNDING
CA093

CITY OF SANTA ANA HSG AUTH
EXHIBIT 2
City Council 10 – 8 6/4/2024
Finance and Management Services
www.santa-ana.org/finance
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Quarterly Report of Contracts Awarded by the City Manager

AGENDA TITLE
Receive and File Quarterly Report of Contracts Authorized by the City Manager as Permitted by Charter Section 421 up to $50,000 for Non-Public Works and up to $500,000 for Public Works

RECOMMENDED ACTION
Receive and file Quarterly Report of Contracts entered into between January 1, 2024 to March 31, 2024.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
Section 421 of the Charter requires the City Manager to submit a Quarterly Report (Report) to the City Council disclosing all contracts approved and executed under their authority for informational purposes. The Report is required to include the names of the contractors and amounts of each contract along with a brief description.

Section 2-748 provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000 and public works contracts and agreements up to $500,000.

Exhibit 1 is a listing of all purchase orders and agreements entered into during the period January 1, 2024 to March 31, 2024, valued at amounts between $500 and $50,000 for non-public works expenditures, and up to $500,000 for public works contracts and agreements. Upon City Council approval, the list of City Managerauthorized contracts will be published on the City’s website in a searchable format.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Quarterly Report of Contracts – January 1, 2024 – March 31, 2024 City Council 11 – 1 6/4/2024
Quarterly Report of Contracts
June 4, 2024

Page 2 ends

Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, Acting City Manager
City Council 11 – 2 6/4/2024
EXHIBIT 1
Quarterly Report of Contracts: January 1, 2024 to March 31, 2024 No. Date Vendor Name Type
BOC
BOC
BOC
BOC
BOC
BOC
BOC
PO
PO
AG
AG
AG
AG
AG
AG
AG
AG
PO
PO
PO
PO
PO
AG
AG
PO
PO
AG
AG
PO
PO
PO
AG
PO
AG
PO
PO
PO
PO
PO
AG
PO
AG
AG
PO
AG
AG
PO
PO
AG
AG
AG
AG
PO
AG
AG
AG
AG
AG
AG
PO
AG
PO
AG
AG
AG
AG
AG
AG
PO
Number
8416
INV
8417
8415
8456
8413
8498
Agency

CITYWIDE
PWA

CITYWIDE

CITYWIDE
LIB
Amount Description
1 01/01/2024 BEE BUSTERS INC $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
15,000.00 EXTERMINATION SERVICES
25,000.00 SAFETY GLASSES
20,000.00 AWARDS, TROPHIES & PLAQUES
10,000.00 PARCEL & MAIL DELIVERY
15,000.00 CONSTRUCTION MATERIALS
10,000.00 VARIOUS DVDS FOR LIBRARY
5,000.00 GLASS REPAIR/REPLACEMENT SERVICES FOR LEASED VEHICLES 5,000.00 AS‐NEEDED GAS TRAINING & EQUIPMENT ‐ WATER MAINTENANCE 10,000.00 AS‐NEEDED LANDSCAPE MATERIALS FOR ZOO
2 01/01/2024 BOMBER EYEWEAR
3 01/01/2024 CROWN TROPHY
4 01/01/2024 FEDEX
5 6
01/01/2024 GANAHL LUMBER COMPANY
01/01/2024 MIDWEST TAPE LLC
7 8
01/01/2024 SIGNATURE AUTO GLASS INC
01/03/2024 LIFECOM‐INC
POL
126437
126438
PWA
PRCS
PRCS
CDA
PRCS
CDA
CDA
POL
CDA
PRCS
LIB
LIB
POL
LIB
PWA
LIB
LIB
CAO
HR
CDA
CDA
PRCS
PRCS
PWA
CDA
CAO
PRCS
LIB
FMS
PWA
PWA
IT
CAO
LIB
PRCS
PWA
PWA
LIB
9 01/03/2024 SOUTHWEST BOULDER & STONE INC
01/08/2024 ANAHEIM DUCKS HOCKEY CLUB, LLC
01/08/2024 ARTS AND LEARNING CORPORATION
01/08/2024 BACKHAUS DANCE
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
N‐2024‐001
N‐2024‐010
N‐2024‐003
N‐2024‐007
N‐2024‐008
N‐2024‐005
N‐2024‐009
N‐2024‐002
126439
126442
126440
126445
126447
40,000.00 2023‐2024 TITLE LEVEL PARTNERSHIP
3,875.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT FOR THE "LATIN PERCUSSION" 25,000.00 RECREATION SERVICE PROVIDER FOR BALLET AND CREATIVE MOVEMENT CLASSES 5,600.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT FOR THE "TODOS UNIDOS" 1,500.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT FOR THE "DIA DE LOS MUERTOS COMMUNITY ALTAR AND CELEBRATION" 23,000.00 TRAINING AND OPERATIONAL PLANNING NOTIFICATION SYSTEM 6,000.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT FOR THE "TIANGUIS MARKET DIA DE LOS MUERTOS/DAY OF THE DEAD" 25,000.00 RECREATION SERVICE PROVIDER FOR GYMNASTICS CLASSES 1,471.29 TET FESTIVAL GIVEAWAY BOOKS
01/08/2024 DANCE ARTS ACADEMY OC
01/08/2024 HERITAGE MUSEUM OF ORANGE COUNTY
01/08/2024 PRYME INFIL
01/08/2024 TIANGUIS MARKET FOUNDATION
01/08/2024 TUMBLE‐N‐KIDS, INC.
01/09/2024 FIRST BOOK
01/09/2024 ILLINOIS LIBRARY ASSOCIATION
01/09/2024 OPEN TEXT INC
01/10/2024 PLAYAWAY PRODUCTS LLC
01/11/2024 AJ CONSTRUCTION SPECIALTIES
01/11/2024 SEGERSTROM CENTER FOR THE ARTS (STUDIO D PROGRAMMING) 01/11/2024 SEGERSTROM CENTER FOR THE ARTS (WITHOUT BOUNDARIES PROGRAMMING) 01/12/2024 CONTINUING EDUCATION OFTHE BAR
01/12/2024 INTERNATIONAL E‐Z UP INC
01/12/2024 LATINO CENTER FOR PREVENTION AND ACTION IN HEALTH AND WELFARE 01/12/2024 MEDIA ARTS SANTA ANA, A PROJECT OF COMMUNITY PARTNERS 01/12/2024 SURPLUS TWO WAY RADIOS
01/12/2024 SURPLUS TWO WAY RADIOS
01/12/2024 THE AUTOMOTIVE TRAINING GROUP
01/12/2024 THE FRIDA CINEMA
1,316.03 2024 SUMMER PROGRAM T‐SHIRTS AND TOTES
1,760.56 BRAVA! DESKTOP LICENSES
9,155.71 VARIOUS PRELOADED WONDERBOOKS
14,999.00 RESTROOM PARTITIONS INSTALLATION
N‐2024‐012
N‐2024‐011
126448
5,115.00 DANCE AND MUSIC PROGRAMMING FOR THE SANTA ANA LIBRARY 8,475.00 DANCE AND MUSIC PROGRAMMING FOR THE SANTA ANA LIBRARY 3,500.00 AS‐NEEDED LEGAL RESEARCH MATERIAL AND BOOKS
3,218.51 SHELTERS AND SIDEWALL 4‐PACK
7,000.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT FOR THE "HOLIDAY CONCERT" 8,300.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT FOR THE "WE ARE SANTA ANA" 2,233.98 MOTOROLA CM200D RADIO FOR ZOO
126451
N‐2024‐014
N‐2024‐013
126450
126452
126453
N‐2022‐316‐02
126449
N‐2024‐019
126456
126455
126457
5,666.58 SR‐D1U RADIO FOR ZOO (X20)
1,295.00 REGISTRATION FEE FOR DATA STREAM DIAGNOSTIC SEMINAR 9,753.50 LETTER AGREEMENT FOR COMPLETION OF SERVICES
5,000.00 AS‐NEEDED LEGAL RESEARCH MATERIAL AND BOOKS
25,000.00 TEMPORARY SNOW PLAY AREAS FOR SPECIAL PROGRAMMING 2,858.49 RARE BOOK ARCHIVAL STORAGE BOXES & SLEEVES
01/12/2024 WEST PAYMENT CENTER
01/17/2024 CHAIN 6 CORP
01/17/2024 GAYLORD BROS INC
01/17/2024 MINUTEMAN PRESS SANTA ANA
01/17/2024 PRES‐TECH MANUFACTURERS REPRES
01/17/2024 PRES‐TECH MANUFACTURERS REPRES
01/17/2024 TYLER TECHNOLOGIES
01/18/2024 CASE NO. 30‐2021‐01191294‐CU‐PO‐CJC
01/18/2024 COSTUME SPECIALISTS
01/18/2024 ELIZABETH LUCE DBA LUCE PUPPET COMPANY
01/18/2024 GREEN GARDENS GROUP (G3)
01/18/2024 OMEGA INDUSTRIAL SUPPLY INC
01/18/2024 RACHEL CHAREST‐BERTRAM DBA KIDS IMAGINE ENTERTAINMENT 01/18/2024 SUPER BIRTHDAY, INC. DBA MINI EXPRESS
01/18/2024 THE AMGRAPH GROUP
01/18/2024 TU LUC BOOKSTORE
01/18/2024 VCA YORBA
01/23/2024 AGUILERA, MARINA
01/23/2024 BRAIN AND BODY MUSIC STUDIO DBA B&B MUSIC SCHOOL 01/23/2024 DANCE MUSIC INITIATIVE
915.22 IVORY 70# TEXT PAPER (4 CASES)
6,517.51 LARGE FILTER HOUSING INSTALLATION
126458
126459
13,887.97 RAMMER AND COMPACTOR EQUIPMENT
9,480.95 ONE YEAR SUBSCRIPTION RENEWAL ‐ MYCIVIC CITIZEN ENGAGEMENT N‐2024‐021 40,000.00 SETTLEMENT AGREEMENT
126465
N‐2024‐022
N‐2024‐023
126460
N‐2024‐025
N‐2024‐024
126463
560.00 TWO COOKIE MOUSE ‐ MASCOT COSTUME RENTALS
1,100.00 SPEAKER/PERFORMER ENGAGEMENT AGREEMENT FOR WACKY WINTER ADVENTURE PUPPET SHOW 50,000.00 WATERSHED WISE LANDSCAPE TRANSFORMATION SERVICES 2,500.00 AS‐NEEDED SEWAGE DEGREASER SUPPLIES
1,050.00 SPEAKER/PERFORMER ENGAGEMENT AGREEMENT FOR MUSICAL DANCE PARTY AT DIA DE LOS NINOS, DIA DE LOS LIBROS EVENT 900.00 TRACKLESS TRAIN ACTIVITY FOR THE CITY'S LIBRARY DIA DE LOS NINOS, DIA DE LOS LIBROS EVENT 2,717.37 CHINATOWN MEMORIAL BANNERS
LIB
CDA
126464 LIB 9,937.23 VARIOUS VIETNAMESE CHILDREN BOOKS
N‐2022‐308‐01
N‐2023‐058‐02
N‐2024‐031
N‐2024‐032
126467
N‐2024‐035
N‐2024‐036
N‐2024‐033
N‐2024‐029
N‐2024‐034
N‐2023‐180‐02
126469
POL 24,900.00 FIRST AMENDMENT ‐ VETERINARY SERVICES
CDA
CDA
CDA
PWA
POL
6,000.00 ARTS AND CULTURE ARTIST GRANT PROGRAM (COMPLETION OF SERVICES) 917.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "JUST ACOUSTICS" 5,060.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "FREE DJ LESSONS AT THE PIZZA PRESS IN DOWNTOWN SANTA ANA" 01/23/2024 MYERS TIRE SUPPLY 8,571.42 REFRIGERANT RECOVERY MACHINE 01/23/2024 NATIONAL TESTING NETWORK
01/23/2024 NATIONAL TESTING NETWORK
01/23/2024 NGUYEN, RYAN
01/23/2024 ORANGE COUNTY CENTER FOR CONTEMPORARY ART
01/23/2024 ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER 01/23/2024 PENALOZA, AZAEL
01/23/2024 QUADIENT INC.
01/23/2024 RELAMPAGO DEL CIELO, INC.
01/23/2024 RR DONNELLEY
01/23/2024 SARMIENTO, SANDRA PENA
01/23/2024 THE WAYWARD ARTIST
01/23/2024 VIETNAMESE‐AMERICAN ARTS & LETTERS ASSOCIATION 01/23/2024 WRIGHT, MICHELLE
01/24/2024 GOVERNMENT CONSULTING PARTNERS
01/24/2024 SIGN CO, LP
01/24/2024 THE CASTLE PRESS
4,250.00 TESTING SERVICES FOR UPCOMING LAW ENFORCEMENT, EMERGENCY COMMUNICATIONS, AND CORRECTIONAL OFFICER RECRUITMENTS 20,000.00 BACKGROUND INVESTIGATION SERVICES FOR VETTING CORRECTIONAL OFFICERS AND RELATED POSITIONS 1,917.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "COMMUNITY MURAL WORKSHOP" 19,937.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 5,600.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "BLOOM RECITAL" 10,000.00 AMENDMENT ‐ INSTALLATION OF INDOOR ARTWORK/MURAL AT HOMELESS NAVIGATION CENTER 4,044.00 MAIL EQUIPMENT ANNUAL SERVICE CONTRACT
POL
CDA
CDA
CDA
CDA
FMS
CDA
POL
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CDA
CDA
CDA
PWA
PBA
N‐2022‐302‐02
126468
8,198.50 ARTS AND CULTURE GRANT PROGRAM AGREEMENT (COMPLETION OF SERVICES) 4,088.68 NOTICE TO APPEAR CITATION BOOKS
N‐2023‐112‐02
N‐2024‐027
N‐2024‐028
N‐2024‐030
N‐2024‐037
N‐2024‐039
126470
6,334.00 ARTS AND CULTURE ARTIST GRANT PROGRAM (COMPLETION OF SERVICES) 19,937.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 19,937.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 7,132.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 50,000.00 INDIRECT COST RATE PROPOSAL FOR ENGINEERING SERVICES AND DEVELOPMENT OF A INTERNAL SERVICE FUND COST ALLOCATION METHODOLOGY 30,000.00 BILLBOARD OPERATING AGREEMENT
CMO 3,861.99 CERTIFICATES OF RECOGNITION
City Council 11 – 3 6/4/2024 Page 1 of 4
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01/24/2024 VAJRAYOGINI KADAMPA BUDDHIST CENTER
01/25/2024 B&H PHOTO VIDEO
01/25/2024 CHEFS TOYS LLC
01/25/2024 FUN EXPRESS
01/26/2024 1 SOLORIO INC
01/26/2024 CA‐NV SECTION AWWA
01/26/2024 GOPHER
01/26/2024 IMPERIAL DADE
01/29/2024 ARAGON, LUIS
01/29/2024 GONZALES, RUDOLPH
01/29/2024 MAYDWELL MASCOTS INC
01/29/2024 PACIFIC ATHLETIC WEAR INC
01/29/2024 SOUTH COAST PLAZA
01/30/2024 AMERICAN BACKFLOW PREVENTION
01/30/2024 CONTINUING EDUCATION OFTHE BAR
01/30/2024 WEST PAYMENT CENTER
01/31/2024 LPS LLC
01/31/2024 ROBOKIND LLC
02/01/2024 7 LEAVES HOLDING, INC. DBA 7 LEAVES CAFÉ
02/01/2024 CHICK‐FIL‐A
02/01/2024 CORNERSTONE COMMUNICATIONS
02/01/2024 DELL MARKETING LP
02/01/2024 DONERG TURKISH & MEDITERRANEAN
02/01/2024 FIRST AMERICAN DATA TREE LLC
02/01/2024 GLOBAL EQUIPMENT COMPANY INC
02/01/2024 HERNANDEZ, JOEL
02/01/2024 INDUSTRIAL MEDICAL SUPPORT, INC. DBA AMPHIBIOUS MEDICS 02/01/2024 INFINITY COMMUNICATIONS AND CONSULTING, INC. 02/01/2024 IRIARTE, PEGGY A.

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126473
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N‐2024‐040
126484
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126486
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8532
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8484
8530
8474
INV
N‐2024‐045
N‐2024‐047
N‐2019‐187‐05
N‐2024‐046
126494
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INV
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8463
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25,000.00 RECREATION SERVICE PROVIDER FOR BUDDHIST MEDITATION CLASSES IN SPANISH FOR ADULTS 6,087.26 FUJITSU RICOH SCANSNAP IX1600 DOCUMENT SCANNERS 1,723.99 MEAT SLICER FOR JAIL
689.18 DECORATIONS FOR 2024 TET FESTIVAL
9,000.00 MOVING AND FLOORING SERVICES FOR CASHIER'S OFFICE (1ST FLOOR) 775.00 WEBINAR REGISTRATIONS FOR WATER USE EFFICIENCY GRADE 1 5,140.63 SOCCER EQUIPMENT FOR PAAL PROGRAM
942.61 HAND SANITIZING WIPES
25,000.00 RECREATION SERVICES AGREEMENT FOR SALSA DANCE CLASSES 1,250.00 SPEAKER/PERFORMER ENGAGEMENT AGREEMENT FOR THE MAGIC OF SCIENCE SHOW 25,346.00 3 MASCOT COSTUMES ‐ MONKEY, BIRD, AND OTTER
3,145.06 PAAL YOUTH SOCCER UNIFORMS
50,000.00 VILLAGE SANTA ANA SPECIFIC PLAN AND DEVELOPMENT 2,187.73 BACKFLOW EDUCATIONAL COMIC BOOKS
2,077.91 CONTINUING EDUCATION BOOKS
5,088.88 LAW BOOKS SUBSCRIPTION
1,340.00 LIVE BUTTERFLY PUPAE FOR ZOO BUTTERFLY EXHIBIT 6,555.00 ONE YEAR LICENSE RENEWAL ‐ SOCIAL SKILLS CURRICULUM 2,000.00 FOUNDATION LEVEL PARTNERSHIP AGREEMENT FOR THE TET FESTIVAL ON 2/3/2025 5,000.00 FOOD FOR EVENTS & MEETINGS
49,000.00 STRATEGIC COMMUNICATION SERVICE FOR THE SANTA ANA POLICE DEPARTMENT 50,000.00 DELL COMPUTERS, LAPTOPS,
10,000.00 FOOD FOR EVENTS & MEETINGS
5,000.00 PROVIDE RECORDED PROPERTY DOC
39,999.00 PPE AND RELATED PRODUCTS
25,000.00 DOSIS PIANO CLASSES
24,894.50 STANDBY EMERGENCY MEDICAL SERVICES AT VARIOUS CITY EVENTS 45,540.00 THIRD AMENDMENT ‐ E‐RATE PROGRAM COMPLIANCE SERVICES 10,000.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 1,294.56 CUSTOM PLASTIC CARDS
25,000.00 MISCELLANEOUS PLUMBING SUPPLIES
25,000.00 MISCELLANEOUS PLUMBING SUPPLIES
3,541.56 TILES FOR ANIMAL HABITATS AT ZOO
10,000.00 PAINT & PAINTING SUPPLIES
5,000.00 WASTE DISPOSAL SERVICES
1,760.00 BAKED GOODS FOR COFFEE WITH MAYOR
22,111.51 NETWORK SWITCHES AND SUPPLIES
14,376.00 EV CHARGER REMOVAL AND INSTALLATION PROJECT ‐ ROSS ANNEX PARKING GARAGE 4,000.00 FRONTLINE SOFTWARE AGREEMENT
12,000.00 ENTERTAINMENT SERVICES FOR THE COMMUNITY
13,040.00 HOOPLA DIGITAL MEDIA AGREEMENT FOR ACCESS TO DEFERRAL MEDIA CONTENT 10,553.87 TRAFFIC DELINEATORS
6,899.43 VARIOUS STORAGE ROOM SUPPLIES
14,458.05 MISCELLANEOUS SPORTS EQUIPMENT FOR PAAL PROGRAMS 1,296.00 YOUTH WHALE WATCHING EXCURSION
23,220.00 SERVICE RENEWAL FOR MAIL SCREENER
655.63 ERGONOMIC ANTI‐FATIGUE MATS
49,995.88 FORENSICS INVESTIGATION LICENSE
5,261.10 ONE YEAR SUBSCRIPTION RENEWAL
4,334.53 AWARDS FOR RECOGNITION CEREMONY
CDA
02/01/2024 LUCAS COLOR CARD LIB
02/01/2024 PLUMBING & INDUSTRIAL SUPPLY
02/01/2024 PLUMBING & INDUSTRIAL SUPPLY
02/01/2024 PRODUCTS BY KENDALL INC
02/01/2024 SHERWIN‐WILLIAMS COMPANY
02/01/2024 WORLD OIL ENVIRONMENTAL
02/05/2024 NAVARRO JURNEE

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PWA
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PWA
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CDA
PRCS
CAO
CDA
COC
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8467
126496
126497
126499
N‐2024‐050
N‐2024‐049
N‐2024‐051
126498
126500
126556
126502
126505
126503
126504
126514
126509
126513
126510
126512
8523
126518
126516
126521
126520
126519
126522
126524
126528
126525
126527
126526
126530
126529
N‐2024‐053
126533
N‐2024‐056
N‐2024‐054
126540
126539
126546
02/06/2024 CDW GOVERNMENT INC
02/07/2024 EMBEE POWER, INC.
02/07/2024 FRONTLINE PUBLIC SAFETY SOLUTIONS, LLC
02/07/2024 MICHELLE BOOS‐STONE DBA FIVE ELEMENTS CONSULTING GROUP 02/07/2024 MIDWEST TAPE, LLC (HOOPLA DIGITAL MEDIA)
02/07/2024 TRAFFICSAFETYSTORE.COM
02/07/2024 ULINE INC
02/08/2024 BSN SPORTS LLC
02/08/2024 DAVEY'S LOCKER
02/08/2024 ECLIPSE SCREEENING TECHNOLOGIE
02/08/2024 HD SUPPLY FACILITIES MAINTENAN
02/08/2024 MAGNET FORENSICS LLC
02/09/2024 DLT SOLUTIONS
02/09/2024 ENTENMANN‐ROVIN COMPANY
02/09/2024 EPOWER NETWORK LA LP
02/09/2024 INDUSTRIAL METAL SUPPLY INC
02/09/2024 TPM INC
02/11/2024 FERGUSON ENTERPRISES LLC
02/12/2024 MUSCO SPORTS LIGHTING LLC
02/12/2024 USA BLUEBOOK
02/13/2024 CDW GOVERNMENT INC
02/13/2024 CPACINC.COM
02/13/2024 FASTCASE INC
02/13/2024 OCMH INC
02/13/2024 TEAM WENDY LLC
02/14/2024 COVANTA ENERGY
02/14/2024 FEDERAL SIGNAL CORP
02/14/2024 ORION SAFETY PRODUCTS
02/14/2024 SOUTHERN COUNTIES LUBRICANTS
02/15/2024 AKER LEATHER PRODUCTS
02/15/2024 B&H PHOTO VIDEO
3,919.89 UPS BATTERY
5,000.00 AS‐NEEDED METAL ROOFING SUPPLIES FOR ZOO HABITAT BUILDINGS 2,970.00 ONE YEAR SOFTWARE SUBSCRIPTION ‐ BLUEBEAM (CONSTRUCTION) 50,000.00 MISCELLANEOUS PLUMBING SUPPLIES
55,973.00 LIGHTING INSTALLATION AT ED CARUTHERS PARK, PLAYGROUND AND SKATE PARK 4,739.40 WATER LEVEL INDICATOR AND METER
3,181.09 UPS BATTERIES
6,287.00 ONE YEAR SOFTWARE SUBSCRIPTION ‐ MESSAGE ARCHIVER 2,640.00 INMATE LEGAL LIBRARY SUBSCRIPTION RENEWAL
43,337.05 RACK SYSTEM & INSTALLATION FOR STORES
20,283.75 PARTS FOR BALLISTIC HELMETS
1,000.00 AS‐NEEDED NARCOTICS DESTRUCTION SERVICES
7,000.00 AS‐NEEDED EMERGENCY VEHICLE LIGHTING
4,752.92 ROADSIDE FLARES
6,948.58 MOTOR OIL DRUMS
7,602.03 POLICE HANDCUFF CASES & ACCESSORIES
686.90 VIDEO EQUIPMENT TRAFFIC DIVISION
50,000.00 LGBTQ+ SERVICES GRANT‐ COMPREHENSIVE HEALTH SERVICES AND FINANCIAL ASSISTANCE 3,559.00 ANGELS TICKETS ‐ TEEN EXCURSION PROGRAM
10,000.00 CONSULTING SERVICES
50,000.00 RE‐ENTRY SERVICES GRANT‐ MENTORSHIP AND COUNSELING SERVICES 1,939.50 CUSTOM MINUTE BOOKS
02/20/2024 ALIANZA TRANSLATINX
02/20/2024 ANGELS BASEBALL LP
02/20/2024 DIGISTREAM LOS ANGELES, INC.
02/20/2024 UNDERGROUND GRIT, INC.
02/21/2024 LAUTZENHISERS STATIONERY INC
02/21/2024 LINE‐X OF SOUTH COAST
02/22/2024 RON TURLEY ASSOCIATES INC
1,577.50 PAINTING AND COATING BALLISTIC HELMETS
PWA 21,055.00 FLEET MANAGEMENT SOFTWARE UPGRADE
City Council 11 – 4 6/4/2024 Page 2 of 4
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18,255.30 36‐GAL TRASH CANS FOR DTSA (QTY 12)
2,878.35 FLAGSHOOTERS AND CUSTOM FLAGS
19,937.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 2,962.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "FESTIVAL DEL CAFÉ" 3,182.70 EMERGENCY NOTIFICATION SOFTWARE
25,000.00 AS‐NEEDED SIGNAGE PRINTING SERVICES
2,127.55 AMUSEMENT DEVICE PROVIDER FOR THE CITY LIBRARY DIA DE LOS NINOS, DIA DE LOS LIBROS 19,937.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 10,000.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 19,937.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 25,000.00 APPRAISAL SERVICES
10,000.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 50,000.00 CONSULTING SERVICES TO UPDATE CURRENT LASER SCANNER KIT EQUIPMENT 3,334.00 ARTS AND CULTURE GRANT PROGRAM AGREEMENT (1ST EXTENSION) 1,031.05 DIA EVENT GIVEAWAY BOOKS
2,771.34 HYDRO EXCAVATOR TRUCK R&R LABOR
8,075.57 K‐9 HOSPITAL EMERGENCY SERVICES
50,000.00 MUTUAL RELEASE AND TERMINATION AGREEMENT
15,050.00 FIREWORK PRODUCTION SERVICES
25,000.00 REMITTANCE PROCESSING SOFTWARE AND HARDWARE SUPPORT AND MAINTENANCE 15,000.00 LEGAL SERVICES IN CONNECTION WITH AN AMICUS BRIEF 6,163.89 UPGRADE & MAINTENANCE FOR TRAFFIC SIGNAL SYNC SOFTWARE 3,372.49 EGG‐CELLENT ADVENTURE HUNT SUPPLIES
819.38 SOFTWARE LICENSE RENEWAL ‐ HEAVY SIDE VEHICLE DIAGNOSTIC 49,980.00 CONSTRUCTION REMODEL PROJECT ‐ ROSS ANNEX 3RD FLOOR 43,944.00 SOFTWARE RENEWAL ‐ VIRTUALIZATION PLATFORM
835.00 MICROFILM SCANNER 1 YEAR SERVICE RENEWAL
50,000.00 LOCKSMITH & RELATED SERVICES
02/23/2024 CALIFORNIA SURVEYING & DRAFTIN
02/23/2024 COOPERACION SANTA ANA
02/23/2024 COOPERACION SANTA ANA
02/23/2024 EVERBRIDGE INC
02/23/2024 FASTSIGNS OF BREA
02/23/2024 FREEDOM FUN USA, LLC
02/23/2024 FRIDA CINEMA, THE
126548 PRCS
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N‐2024‐062
N‐2024‐060
N‐2024‐063
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N‐2024‐058
N‐2022‐303‐02
126552
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02/23/2024 HERNANDEZ, PRISCILA
02/23/2024 ORANGE COUNTY SCHOOL OF THE ARTS FOUNDATION DBA OCSA FOUNDATION 02/23/2024 PACIFIC REAL ESTATE CONSULTANTS, INC.
02/23/2024 PAYAN, VICTOR
02/23/2024 PRECISION SURVEY SUPPLY, LLC
02/23/2024 ROJAS, ALICIA
02/26/2024 FIRST BOOK
02/26/2024 MUNICIPAL MAINTENANCE EQUIPMEN
02/26/2024 VCA YORBA REGIONAL ANIMAL
02/27/2024 AVOCETTE TECHNOLOGIES, INC.
02/27/2024 PYRO SPECTACULARS, INC.
02/27/2024 TECHNOLOGY UNLIMITED, INC.
02/28/2024 ALESHIRE & WYNDER
02/29/2024 CUBIC ITS, INC.
02/29/2024 FUN EXPRESS
02/29/2024 HELM LLC
02/29/2024 JOHN CHRISTOPHER CONSTRUCTION
02/29/2024 SAITECH INC
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02/29/2024 TOTAL IMAGING SOLUTIONS LLC
03/01/2024 ACADEMY LOCKSMITH INC
03/01/2024 BARNES & NOBLE BOOKSELLERS INC
03/01/2024 NABERS CLEANERS
20,000.00 BOOKS AND AUDIO VISUAL
3,000.00 DRY CLEANING SERVICES
30,000.00 ZOO ANIMAL PRODUCE
5,000.00 PAINT AND PAINT SUPPLIES
03/01/2024 SYSCO LOS ANGELES
03/01/2024 VISTA PAINT CORPORATION
03/04/2024 FISHBOWL SOLUTIONS LLC
03/04/2024 GLOBAL EQUIPMENT COMPANY INC
03/04/2024 ULINE INC
03/05/2024 CPACINC.COM
03/05/2024 WATER SAFETY PRODUCTS INC
03/06/2024 ACCO BRANDS USA LLC
03/06/2024 ARROWHEAD EVALUATION SERVICES
03/06/2024 CHARITABLE VENTURES OF ORANGE COUNTY INC.
03/06/2024 EPLUS TECHNOLOGY INC
03/06/2024 PACIFIC ATHLETIC WEAR INC
03/06/2024 PHAM‐LE, DIANE
20,200.00 ONE YEAR LICENSE SUBSCRIPTION
4,155.64 STORAGE AND RELATED EQUIPMENT FOR PAAL BUILDINGS 4,369.71 BATHROOM LOCKERS & BENCHES FOR CITY HALL
1,150.00 ONE YEAR SOFTWARE SUBSCRIPTION ‐LOAD BALANCER
10,501.62 AQUATICS PROGRAM UNIFORMS & SUPPLIES
635.92 SERVICE REPAIRS FOR CITY HALL BIND MACHINE
15,000.00 AS‐NEEDED EMPLOYEE EVALUATION SERVICES
19,937.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 3,485.49 NETWORK HARDWARE TRANSCEIVER MODULE
11,714.94 CUSTOM POLOS & JACKETS FOR SUMMER PAAL PROGRAM 50,000.00 YOGA INSTRUCTION SERVICES FOR CITY EMPLOYEES
25,000.00 VARIOUS SPORTS CLASSES
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N‐2024‐080
N‐2024‐075
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N‐2024‐077
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126589
126592
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126594
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N‐2024‐084
N‐2024‐090
N‐2024‐089
126597
126598
126595
N‐2024‐092
126599
03/06/2024 RAYA FOUNDATION
03/06/2024 UNITED WATER WORKS INC
03/07/2024 INDEPENDENT STUDIO SERVICES
03/07/2024 INDEPENDENT STUDIO SERVICES
03/07/2024 PARRA ENVIRONMENTAL TRAINING
03/07/2024 POWERDMS INC
03/07/2024 S&S WORLDWIDE INC
03/07/2024 STRADLING YOCCA CARLSON & RAUTH LLP
03/08/2024 ARMS UNLIMITED INC
03/08/2024 CHILD CREATIVITY LAB
03/08/2024 HUYNH, CUONG
03/08/2024 KIZH NATION RESOURCES MANAGEMENT
03/08/2024 PREMIER PEST SERVICES WEST
03/11/2024 EPOWER NETWORK LA LP
03/12/2024 B&H PHOTO VIDEO
03/12/2024 ULINE INC
03/13/2024 TAB PRODUCTS CO LLC
03/13/2024 THE PIN CENTER
03/14/2024 BRIDGEROCK CONSTRUCTION INC
03/14/2024 CAMPOS, FLOR
03/14/2024 COMMUNICATION CENTER
03/14/2024 GARCIA, HORTENCIA B.
03/14/2024 HOLISTIC HEALTH & YOGA
03/14/2024 MENDIOLA, CRISSELLE
03/14/2024 NATIONAL ASSOCIATION FOR CIVIL OVERSIGHT OF LAW ENFORCEMENT 03/14/2024 YOUNG‐LYNCH, JASMINE
03/18/2024 GLOBAL FIRE TECHNOLOGIES INC
03/18/2024 MINUTEMAN PRESS SANTA ANA
03/18/2024 SANTA ANA CHAMBER OF COMMERCE
03/18/2024 WESTLAND GROUP, INC.
03/19/2024 CDW GOVERNMENT INC
2,310.64 BUTTERFLY VALVE
13,957.97 DANIEL DEFENSE PRO CHASSIS SYSTEM AND ACCESSORIES 880.00 MAINTENANCE SERVICES FOR WEAPONS
5,200.00 ON‐SITE TRAINING ‐ ASBESTOS
5,028.61 POWER READY 1 YEAR TRAINING SUBSCRIPTION
8,022.74 CRAFTS & GAMES FOR PAAL SUMMER PROGRAM
50,000.00 LEGAL SERVICES FOR WATER BOND UNDERWRITING
1,917.34 LIGHT BATTERIES FOR POLICE GUNS
2,000.00 FAMILY STEAM NIGHT FOR SANTA ANA LIBRARY FAMILIES 25,000.00 PICKLEBALL CLASSES
30,000.00 NATIVE AMERICAN MONITORING SERVICES
50,000.00 PEST CONTROL SERVICES
7,475.00 ELECTRICAL PREVENTIVE MAINT SERVICE
LIB
PRCS
PWA
PWA
PWA
POL 539.06 C‐STANDS FOR PD VIDEO SPECIALIST
624.37 3M HALF‐FACE RESPIRATORS
3,615.92 ONE YEAR SOFTWARE RENEWAL
POL
CDA
CMO
PWA
PRCS
POL
PRCS
PRCS
CDA
CMO
CDA
CDA
FMS
CDA
PWA
IT
1,267.13 CUSTOM LAPEL PINS FOR STATE OF THE CITY EVENT
14,500.00 CENTRAL STORES OFFICE RENOVATION AND DEMOLITION 25,000.00 ADULT PAINTING CLASSES
6,791.63 POLICE CONSOLE CLEANING & REPAIR SERVICE
25,000.00 DANCE FITNESS CLASSES
25,000.00 YOGA‐TAI CHI CLASSES
5,560.56 NAVIGATION CENTER FAMILY DORM CORRIDOR MURAL
20,000.00 TRAINING AND CONSULTING SERVICES
10,000.00 ARTS AND CULTURE ARTIST GRANT PROGRAM
1,200.00 REPLACE 1 FAULTY DUCT DETECTOR
1,721.66 BUSINESS LICENSE FORMS
10,000.00 COMMUNITY/BUSINESS GUIDE LISTING ‐ FIVE PAGES 50,000.00 ON‐CALL TOPOGRAPHIC SURVEY SERVICES
30,665.90 SOFTWARE RENEWAL ‐ DATA BACKUP PLATFORM
City Council 11 – 5 6/4/2024 Page 3 of 4
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
03/19/2024 KAISER FOUNDATION HEALTH PLAN, INC.
03/21/2024 ACE CRANE SERVICE INC
03/21/2024 B&H PHOTO VIDEO
03/21/2024 SOURCE GRAPHICS
03/22/2024 B&H PHOTO VIDEO
03/22/2024 BARTS CARTS (BARTS KARTS, INC.)
03/22/2024 FREEMAN INVESTIGATIVE GROUP, INC., THE
03/22/2024 LEXISNEXIS COPLOGIC SOLUTIONS INC.
03/22/2024 SOURCE GRAPHICS
03/22/2024 SPECTRUM SPORTS MANAGEMENT, INC.
03/22/2024 TCCG TECH COAST CONSULTING GROUP, LLC
03/22/2024 VMI INC
03/25/2024 CABLESANDKITS.COM
03/25/2024 E H WACHS COMPANY
03/25/2024 HELMETS R US INC
03/25/2024 IRVINE TIMING LLC
03/25/2024 SCMAF ORANGE COUNTY
03/25/2024 SESAC RIGHTS MANAGEMENT INC
03/26/2024 IPROMOTEU
AG
PO
PO
PO
PO
AG
AG
AG
PO
AG
AG
PO
PO
PO
PO
PO
PO
PO
PO
PO
AG
PO
PO
AG
AG
PO
PO
AG
AG
AG
AG
AG
AG
AG
AG
AG
AG
AG
PO
PO
PO
PO
AG
AG
AG
PO
N‐2024‐099
126601
126602
126603
126604
N‐2024‐101
N‐2024‐104
N‐2022‐131‐01A POL
HR $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
7,700.00 MOBILE HEALTH VEHICLE
8,196.15 HARRINGTON ELECTRIC HOIST AND ANCHOR BOLT
622.56 CAMERA TRIPODS FOR FORENSICS
1,338.75 PRINTER ONE YEAR SERVICE RENEWAL
4,585.69 A/V EQUIPMENT FOR PD COMMUNITY ROOM
20,000.00 FOOD VENDING AT CITY LIBRARY EVENTS
25,000.00 PROFESSIONAL INVESTIGATIVE SERVICES
21,362.39 AMENDMENT ‐ DESK OFFICER REPORTING SYSTEM
PWA
POL
IT
POL
LIB
HR
126606 PBA
PRCS
CDA
CMO
IT
PWA
POL
PRCS
PRCS
PRCS
POL
21,452.04 LARGE FORMAT PRINTER & SCANNER
N‐2024‐103
N‐2024‐100
126605
126612
126609
126607
126611
126615
126610
126617
126619
N‐2024‐108
126621
126623
N‐2024‐115
N‐2024‐107
126622
15,000.00 MANAGEMENT AND TIMING SERVICES FOR SANTA ANA 5K & 10K RUN/WALK 7,500.00 SPEAKER/PERFORMER ENGAGEMENT FOR THE SANTA ANA GROW EVENT 3,068.85 A/V SUPPLIES FOR TELEVISED CITY COUNCIL MEETINGS 3,037.11 DATA STACK CABLES
11,973.78 VALVE NUT MAINTENANCE TOOL
1,857.32 HELMETS FOR COMMUNITY HELMET GIVEAWAY EVENT
1,500.00 TRACK MEET TIMING SERVICES
1,300.00 2024 SCMAF‐OC YOUTH BASKETBALL TOURNAMENT FEES 4,989.74 MUSIC LICENSING RIGHTS
3,585.94 PROMOTIONAL ITEMS FOR COMMUNITY EVENTS
03/26/2024 LIBRARY IDEAS LLC LIB 10,861.66 VARIOUS AUDIOBOOKS, 164 TITLES 03/27/2024 ALMENDRAL, DYLAN M.
03/27/2024 AMERICAN RED CROSS
03/27/2024 APPLE INC
03/27/2024 ARTSY101 LLC
03/27/2024 ASIAN AMERICAN SENIOR CITIZENS SERVICES CENTER (AASCSC) 03/27/2024 BIOMETRICS4ALL INC
03/27/2024 CHINOOK MEDICAL GEAR INC
03/27/2024 DIMALANTA, MARK D.
03/27/2024 EL SOL SCIENCE AND ARTS ACADEMY
03/27/2024 FRIDA CINEMA, THE
03/27/2024 HAYNES, FRANKLIN
03/27/2024 HOMESTEAD, STEVEN
PWA
PRCS
PRCS
CDA
PRCS
HR
12,800.00 LOCAL HISTORY WRITE‐UPS TO ACCOMPANY ART PIECES FROM THE CITY'S SOUTH MAIN PUBLIC ARTS INITIATIVE 3,447.57 AQUATICS PROGRAM TRAINING MANUALS & SUPPLIES
1,912.60 IPAD PRO WITH WI‐FI FOR CITY EVENTS
987.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "WORLD FUSION DANCE CONCERT PERFORMANCE" 35,000.00 2024 TITLE LEVEL PARTNERSHIP FOR CITY EVENTS
7,079.72 LIVESCAN HARDWARE & SOFTWARE
126624 POL 6,888.78 TOURNIQUETS FOR FIRST‐AID KITS
N‐2024‐112
N‐2024‐111
N‐2024‐113
N‐2024‐106
N‐2024‐109
N‐2024‐105
N‐2024‐110
N‐2024‐116
N‐2024‐114
N‐2024‐118
N‐2024‐117
126627
126628
126630
126626
N‐2024‐122
N‐2024‐124
N‐2024‐123
126629
CDA
CDA
CDA
PRCS
CDA
CAO
CDA
CDA
CDA
CDA
CDA
HR
PRCS
PRCS
POL
CMO
POL
3,400.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "MY EXISTENCE THROUGH MY LENS: A CREATIVE EXPRESSION OF NEURODIVERGENCE" 4,333.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "EL SOL SPRING FESTIVAL: SANTA ANA SUENA" 5,175.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "INTERNATIONAL NEW WAVE: SPRING AT THE FRIDA CINEMA" 25,000.00 MARIONETTE PUPPET SHOWS FOR CITY EVENTS
2,148.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 50,000.00 LEGAL SERVICES FOR SANTA ANA PERSONNEL BOARD
19,937.00 ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT 3,500.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "LATINO VOICES AND IDENTITY" 3,217.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "MANA MURAL PROJECT" 3,400.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "'DREAM‐WEAVING' FILM SCREENING" 2,833.00 DONATION AGREEMENT FOR COMMUNITY BENEFIT "ANNUAL RECITAL" 2,342.33 AED DEFIBRILLATOR AND WALL DISPLAY SIGNS
5,028.98 PLASTIC LUMBER FOR ZOO HABITATS
3,836.64 AQUATIC PROGRAM LIFEGUARD UNIFORMS
675.00 CUSTOM PLASTIC CARDS
25,000.00 EXPERT LEGAL TRAINING SERVICES RELATED TO THE POLICE OVERSIGHT COMMISSION 1,160.00 APPLICATION FOR USE OF THE ORANGE COUNTY SCHOOL OF ARTS FACILITIES (MARGARET A WEBB THEATRE) 50,000.00 MAIL PROCESSING AGREEMENT
03/27/2024 JONES & MAYER
03/27/2024 LYRIC OPERA OC (LYRIC OPERA OF ORANGE COUNTY) 03/27/2024 ORANGE COUNTY EDUCATIONAL ARTS ACADEMY
03/27/2024 PURSLEY, DAVID
03/27/2024 RODRIGUEZ, JORGE F.
03/27/2024 SOUL ON FIRE DANCE, LLC
03/28/2024 AED BRANDS, LLC
03/28/2024 AMERICAN PLASTIC LUMBER INC
03/28/2024 EPIC SPORTS
03/28/2024 HCI SYSTEMS INC
03/28/2024 JONES AND MAYER
03/28/2024 ORANGE COUNTY SCHOOL OF ARTS
03/28/2024 PITNEY BOWES PRESORT SERVICES, LLC
03/28/2024 SAGUARO MEDIA
FMS
PRCS 11,400.00 ANIMAL SPECIES SIGNAGE & GRAPHICS DESIGN AT ZOO Total this period: $ 3,424,835.04
Citywide budget excluding compensation:

Percentage of budget amount:
$ 725,492,225.01

0.47%
Agency/Department Total This Quarter
130,666.79
FiscalYear‐to‐Date
City Attorney’s Office (CAO)
Clerk of the Council (COC)
City Manager’s Office (CMO)
Community Development (CDA)
Citywide
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
370,836.43
1,939.50 79,439.50
54,957.97 546,861.99
924,332.63
1,174,860.00
295,513.80
572,555.45
435,110.36
328,046.48
1,577,589.40
178,046.15
1,151,302.10
4,769,622.70
12,404,116.99
483,565.85
278,000.00
141,316.80
114,710.27
174,681.80
174,538.57
606,006.44
101,452.04
440,709.23
722,289.78
3,424,835.04
Finance & Management Services (FMS)
Human Resources (HR)
Information Technology (IT)
Library (LIB)
Parks, Rec. & Comm. Services (PRCS)
Planning and Building (PBA)
Police (POL)
Public Works (PWA)
Total
City Council 11 – 6 6/4/2024 Page 4 of 4
Finance and Management Services
www.santa-ana.org/finance
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Recognition of Revenue for Certain Unclaimed Monies from Various City Funds

AGENDA TITLE
Approve the Recognition of $71,970.35 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund)
Legal notice published in the OC Register on April 13, 2024 and April 20, 2024.

RECOMMENDED ACTION
Approve the recognition of $71,970.35 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
Annually, the Finance and Management Services Agency (FMSA) reviews a listing of unclaimed monies that are older than three years. The nature of these monies includes unclaimed monies related to deposits, commissary account, and other payments made by the City. State law allows the City to publish a notification of the unclaimed monies, offering the public an opportunity to claim them. In the absence of any claims, the City can recognize them as revenue. State law also allows the City to transfer unclaimed monies, held for a period of one year, without publication for individual items less than $15 or any amount if the depositor’s name is unknown. FMSA has identified $71,970.35 of unclaimed monies that can be recorded as revenue in the General Fund for the fiscal year ended June 30, 2024. The breakout of the unclaimed monies is as follows:

Funds $15 or Greater Amount
Deposits held $17,329.38
Uncashed checks $53,944.80
Total $71,274.18
Funds Less Than $15 Amount
Uncashed checks $ 696.17
City Council 12 – 1 6/4/2024
Recognition of Revenue for Certain Unclaimed Monies from Various City Funds June 4, 2024

Page 2 ends

Grand Total $71,970.35
City Council 12 – 2 6/4/2024
Recognition of Revenue for Certain Unclaimed Monies from Various City Funds June 4, 2024

Page 3 ends

Due Diligence Efforts
Various departments made efforts to contact payees and depositors before the list was compiled for noticing purposes. To ensure the public was aware of the existence of unclaimed monies on file with the City, FMSA staff published a Public Notice (Exhibit 1) in the Orange County Register in April 2024 for two successive weeks in accordance with the applicable Government Code sections. The City did not receive any inquiries regarding the unclaimed monies as a result of the publication. Part of the unclaimed monies included individual items that were less than $15. These monies were not included in the publication per Government Code section 50055.

If the City Council approves the Recommended Action, unclaimed monies in the amount of $71,970.35 will be recorded as revenue in the General Fund, in accordance with Government Code section 50053.

FISCAL IMPACT
Unclaimed monies in the amount of $71,970.35 will be reclassified to the General Fund (account no. 01102002-57010 – Miscellaneous Recoveries).

EXHIBIT(S)

1. Public Notice
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, Acting City Manager
City Council 12 – 3 6/4/2024
EXHIBIT 1
City Council 12 – 4 6/4/2024
Finance and Management Services
www.santa-ana.org/finance
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: FY 2023-24 Third Quarter Budget Report and Proposed Appropriation Adjustments

AGENDA TITLE
Fiscal Year 2023-24 Third Quarter Budget Report and Proposed Appropriation Adjustments

RECOMMENDED ACTION

1. Receive and file the Fiscal Year 2023-24 3rd Quarter budget update.

2. Approved the recommended appropriation adjustments. (Requires five affirmative votes)
GOVERNMENT CODE §84308 APPLIES: No

EXECUTIVE SUMMARY
The FY 2023-24 Third Quarter Budget Update provides a General Fund snapshot of the first nine months of the fiscal year. This report includes updates to revenue estimates, recommended appropriation adjustments, summary information, and a full-time staff vacancy report as of March 31, 2024. Other than the Internal Service Fund and Restricted Fund items noted below, there is nothing significant to report for other funds of the City.

General Fund Summary with Proposed Adjustments:

As noted in the Early Direction Report published for the March 19 agenda and discussed by City Council on April 2, staff has requested a General Fund subsidy to close the Central Stores Fund. Based on City Council direction on May 16, staff has requested a General Fund appropriation for the Dog Park. All other recommended adjustments have a net zero impact on the General Fund. The updated estimate of the Spendable General Fund Balance is $13.8 million as shown below.

City Council 13 – 1 6/4/2024
FY 2023-24 Third Quarter Budget Report and Proposed Appropriation Adjustments June 4, 2024

Page 2 ends

The materials provided for the May 16 Budget Work Session indicated a spendable balance of $12.8 million, with staff recommendations to appropriate that amount for onetime spending in FY 2024-25. The General Fund Reserve policy requires the City to maintain a balance equivalent to 18% of annual recurring revenue. With the expected increase of revenue in FY 2024-25, approximately $1 million of the spendable balance at June 30, 2024 shifts to the General Fund reserve for FY 2024-25, leaving only $12.8 million available for the budget FY 2024-25 process.

DISCUSSION
The Third Quarter Budget Update includes General Fund activity posted from July 2023 through March 2024.

General Fund Revenues
FY2023-24 3rd Quarter Budget Update
FY23-24 Adjusted
Budget
(As of 03/31/24)¹
Proposed 3rd
Quarter
Adjustments
Updated
Estimate
Beginning Balance at July 1,
2023 127,208,578 - 127,208,578
Revenue Estimate 400,845,809 (3,140,780) 397,705,029
Appropriated Spending (417,220,543) 1,730,800 (415,489,743) Pension Trust Set Aside (24,034,731) - (24,034,731)
Estimated Ending Balance at
June 30, 2024 86,799,113 (1,409,980) 85,389,133
Less: 18% Reserve 72,151,382 (565,340) 71,586,905
Estimated Spendable Balance 14,647,731 (844,640) 13,802,228 ¹Includes all Appropriation Adjustments through March 31, 2024, excluding Carry Forwards appropriated on September 19, 2023
Revenue Source
Annual Estimate
through Mid-Year
Received As of
3/31/2024
%
Received
Property Tax+In-Lieu of + Residual 100,099,640 59,140,800 59.1% Sales Tax (Measure X) 85,693,500 49,198,318 57.4%
Sales Tax (Bradley Burns) 61,042,050 35,212,586 57.7%
Charges for Service 33,816,140 29,152,626 86.2%
Utility Users Tax 27,500,000 19,668,543 71.5%
All Other 25,970,049 19,511,951 75.1%
Business License Tax 16,000,000 11,263,986 70.4%
Cannabis Tax 13,060,130 10,359,793 79.3%
Jail Facility Revenue 17,209,500 8,277,160 48.1%
Hotel Visitor's Tax 9,500,000 6,092,989 64.1%
Franchise Fees 10,950,000 5,852,940 53.5%
Total General Fund Revenue 400,841,009 253,731,692 63.3% City Council 13 – 2 6/4/2024
FY 2023-24 Third Quarter Budget Report and Proposed Appropriation Adjustments June 4, 2024

Page 3 ends

Through March 31, 2024, the City received $253.7 million in General Fund revenues, which is 63.3% of annual estimates. After analyzing revenues through March 2024, staff has adjusted estimates for various revenues to align with expectations. In particular, Sales Tax has continued a downward trend, with lower tax receipts across most economic segments, particularly in general retail and transportation. This declining trend is not expected to change until later in 2024.
• The original budget estimate for Bradley-Burns was $67.7 million. The First Quarter and Mid-Year budget report included overall adjustments to reduce the revenue estimate by $3.6 million. With the most recent quarterly update, the City’s Sales Tax consultant noted a decrease in the Transportation and General Retail (i.e., New Auto Sales) sectors. Therefore, the City’s Sales Tax consultant is projecting a further reduction of $1,626,700, bringing the revised Sales Tax estimate to $59,415,306.
• The original budget estimate for Measure X was $88.6 million. The First Quarter and Mid-Year budget report included overall adjustments to reduce the revenue estimate by $2.9 million. With the most recent quarterly update, the City’s Sales Tax consultant noted a decrease from the Transportation and General Retail (i.e., New Auto Sales) sector. Therefore, the City’s Sales Tax consultant is projecting a further reduction of $2,333,460, bringing the revised Sales Tax estimate to $83,360,040.
• Due to a higher-than-anticipated payment from Southern California Gas Company, the estimate for the annual Franchise payment can be increased by $247,465 for a revised total budget of $797,465. The higher payment is attributed to a prolonged winter with below average seasonal temperatures, resulting in higher demand.
• The annual Electric Franchise payment from Southern California Edison was also higher than originally estimated due to the multiple rate increases that occurred in 2023. Therefore, staff is recommending an increase of $417,090 bringing the new estimate to a total of $1,817,086.
• Because the Utility Users Tax is imposed on the consumer, Southern California Edison’s rate increases have also affected Utility Users Tax-Electric revenue, resulting in consumers paying more than originally projected. Consequently, staff is recommending a further increase of $500,000, bringing the revised total budget to $17,300,000.
• Investment earnings continue to outpace estimates due to higher interest rates and American Rescue Plan Act (ARPA) cash balances. Many of the City’s projects funded with ARPA take time to complete (e.g. Main Library renovation and Memorial Park), which means the City has been holding ARPA cash. Due to these two factors, staff is comfortable increasing estimates by $1,000,000, for a new total of $4,900,000.
• Based on actual and expected collections, staff proposes increasing permit revenues by $1,458,900. This is primarily due to large construction projects for residential and mixed-use development on The Warner, 4th & Mortimer, The Legado at the Met, Central Pointe, and Third & Broadway. The plan check City Council 13 – 3 6/4/2024
FY 2023-24 Third Quarter Budget Report and Proposed Appropriation Adjustments June 4, 2024

Page 4 ends

revenues collected for the third quarter were $3,755,757, representing only 53% of the annual budget estimate of $7,041,000. Therefore, staff has decreased the annual revenue for plan check by $2,777,860. When the building code changed in December 2022 there was a rush to get plans in under the old code. That FY 2022-23 rush and the high interest rate environment has resulted in a slowdown of activity for FY 2023-24. The overall net revenue reduction is $1,318,960 ($1,458,900 increase + $2,777,860 decrease).
• As reported previously, due to the PP-GEMT program of increased reimbursements for Medicare and Medi-Cal transports, Paramedic Service Charge revenue has increased. As a result, staff is recommending another increase of $4,173,785, which brings the revised budget to a total of $14,173,785.
• The jail revenue continues to decline due to staffing challenges and deferred maintenance, which prevents the jail from operating at full capacity. Therefore, staff recommends a decrease of $4,200,000 in jail revenue, bringing the revised budget total to $12,950,000. While the City continues to develop a plan to improve hiring at the jail, the FY 2024-25 budget includes recommendations to improve maintenance. Both solutions will be necessary to generate additional revenue
Summary of Changes to General Fund Revenue Estimates
Sales Tax (Bradley-Burns) $(1,626,700)
Sales Tax (Measure X) $(2,333,460)
Gas Franchise Fee $247,465
Electric Franchise Fee $417,090
Utility User Tax – Electricity $500,000
Earnings on Investments $1,000,000
Building & Planning Revenues $(1,318,960)
Paramedic Service Charges $4,173,785
Jail Revenues $(4,200,000)
Estimated Revenue Reduction $(3,140,780)
Corresponding adjustment to 18% Reserve $565,340
Net Impact of Revenue Adjustments $(2,575,440)
City Council 13 – 4 6/4/2024
FY 2023-24 Third Quarter Budget Report and Proposed Appropriation Adjustments June 4, 2024

Page 5 ends

General Fund Expenditures
As of March 31, 2024, General Fund expenditures are at 62.2% of budget. Due to an overall reduction in revenue projections as noted above, staff recommends the following adjustments to rebalance the General Fund budget.
• The FY 2023-24 budget included $1 million for the November 2023 recall election. The recall election costs were $617,800 less than anticipated. Staff recommends an appropriation adjustment accordingly.
• The Resident Vehicle Incentive Program expired on March 31, 2024. Staff recommends an appropriation reduction of $880,000 to adjust the budget to actual disbursements.
• The Orange County Fire Authority (OCFA) budget for fire services was prepared with an estimated contract increase of 4.50%. The City subsequently was notified of the final contract rate of 3.99%. Therefore, staff recommends an appropriation adjustment to reduce the OCFA budget by $250,000 to re-align it with the actual contract rate increase for FY 2023-24.
• The FY 2023-24 budget included a transfer of $1,182,400 to the Civic Center fund for our required contribution to the Civic Center Authority for maintenance.

Staff recommends an appropriation adjustment to reduce this by $582,400 to align it with the required contribution of $600,000 for FY 23-24.

Department
FY23-24 Mid-Year
Update¹
Spending as of
3/31/2024
%
Expended
City Attorney 4,470,880 2,321,667 51.9%
City Clerk 2,411,150 1,173,479 48.7%
City Council 1,048,470 577,292 55.1%
City Manager 3,637,880 2,503,274 68.8%
Community Development 10,088,776 3,640,422 36.1%
Finance & Mgmt Services 12,842,132 8,567,013 66.7%
Fire & Emergency Medical Svcs² 48,566,904 34,591,972 71.2% General Non-Departmental 51,699,579 27,880,078 53.9%
Human Resources 4,490,140 2,923,122 65.1%
Inter-Fund Transfers 33,994,854 25,138,232 73.9%
Library 13,040,751 5,091,209 39.0%
Museum Funding 1,674,210 1,259,457 75.2%
Parks, Recreation & Comm Svcs 29,403,747 11,630,037 39.6% Planning & Building 23,029,319 13,254,999 57.6%
Police 152,846,595 112,641,037 73.7%
Public Works 74,956,578 38,142,536 50.9%
Total General Fund Expenditures 468,201,965 291,335,827 62.2% ¹Includes all Appropriation Adjustments through March 31, 2024, including Carry Forwards ²Fire & Emergency Medical Services includes a one-month advance City Council 13 – 5 6/4/2024
FY 2023-24 Third Quarter Budget Report and Proposed Appropriation Adjustments June 4, 2024

Page 6 ends

• The FY 2023-24 budget included a carryover of $2.3 million from the unspent FY 2022-23 non-departmental set-aside for employee negotiations. Based on actual MOU requirements, we recommend a reduction of $1,275,600 for this appropriation, as the FY23-24 budget includes another non-departmental setaside for employee negotiations. • As previously reported on May 8, 2024, the estimated cost of $25,000 for the current fiscal year for Investment Management and Portfolio Services would be included with the third quarter report. Staff recommends an appropriation adjustment of $25,000, offset by an increase of revenue.

Stores and Property Control Internal Service Fund Close-Out The Early Direction report on March 19, 2024 included staff’s plan to close the Central Stores internal service fund by the end of the current fiscal year. The demand for Central Stores has declined over the years, due to just-in-time availability from vendors, placing the fund in a situation where it has become impossible to remain financially selfsufficient. Approximately 78% of the Central Stores inventory solely supports the Water Enterprise. The Central Stores remaining inventory and staffing that supports the Water Enterprise will be absorbed by that fund. Gas and diesel sales will transfer to the Corporate Yard, and all remaining Central Stores activity will be discontinued. After performing account reconciliation for the fund, staff recommends an appropriation adjustment of up to $850,000 to close the fund.

Dog Park Appropriation
Based on City Council direction from May 16, staff has developed a $4 million funding plan for the Dog Park. This plan will allow for future expansion as additional funding is identified.
• As noted above, staff has identified expenditure savings from the NonDepartmental set-aside for labor negotiations. Staff recommends an appropriation adjustment of $1,000,000 to reallocate this budget from NonDepartmental to PWA. • The Community Development Agency (CDA) has $800,000 of available budget from money that has been carried forward for two consecutive fiscal years. Staff recommends an appropriation adjustment of $800,000 to reallocate this from CDA to PWA.
• The Public Works Agency (PWA) has a carryover budget of $5.2 million for various maintenance projects at the Santa Ana Regional Transportation Center (SARTC). We expect PWA to utilize $3.4 million of this budget in the near term, leaving $1.8 million available. When the books are closed for the current fiscal year, staff may request City Council approval to replenish the SARTC maintenance project budget with any available expenditure savings. As this reallocation is within the PWA budget, no appropriation adjustment is necessary. • The Parkland Acquisition & Development Fund for District 4 (including Centennial Park) has an available balance of $400,000. Staff recommends an appropriation adjustment of $400,000 from the available balance.

City Council 13 – 6 6/4/2024
FY 2023-24 Third Quarter Budget Report and Proposed Appropriation Adjustments June 4, 2024

Page 7 ends

Summary of Recommended General Fund Appropriation Adjustments Recall Election $(617,800)
Vehicle Incentive Program $(880,000)
Orange County Fire Authority Contract $(250,000)
General Fund transfer to Civic Center Authority $(582,400) Employee Negotiations unused amount $(1,275,600)
Appropriation for Investment Manager and Portfolio Services $25,000 Stores & Property Control Internal Service Fund Close-Out $850,000 Appropriate $1 million of savings for Dog Park $1,000,000 Reallocation from CDA to PWA for Dog Park, Net Zero Impact - Net Impact of Proposed Appropriation Adjustments $(1,730,800) Other Restricted Fund Adjustments
The City received updated information after the Midyear Budget Report for various restricted funding sources such as federal monies available for multiple programs. Staff recommends adjustments to align restricted money appropriations with available balances and authorizations.
• Approve two $490 appropriation adjustments aligning projected grant budgets for two Bristol Street Protected Bike Lane projects in the Measure M Street Construction (Fund 032) and Select Street Construction (Fund 059) Funds with actual award amounts. The amount listed on the original grant award letter did not match the amount on the actual grant award received. • Approve an appropriation adjustment recognizing $14,378 in the Department of Justice (DOJ) grant fund (12714002-52000), and appropriating the same amount to the Bulletproof Vest Grant expenditure account (12714411-63001) for expenditure in the current fiscal year.
• Reimburse the Local Drainage Area II Fund (Fund 222), with $275,028 in funds that were incorrectly recorded to the Emergency & Health Grants Fund (Fund 122) in FY 2022-23. This adjustment was recommended by the City’s Auditors as part of the Single Audit received and filed by City Council on May 7, 2024. • As stated in the General Fund section earlier in this report, Staff is recommending an appropriation adjustment to reduce the Civic Center Authority contribution by $582,400 to align it with the City’s required contribution of $600,000 for FY2023-24 (Fund 074).
• Two restricted fund adjustments are needed to formally fund the Dog Park Budget for District 4’s Park Acquisition & Development Fund (Fund 314). The first is recognizing $131,422 in District 4 Acquisition & Development Fee revenue and the second is appropriating $400,000 in expenditures.

Internal Service Fund Adjustments
The Public Works Agency utilizes the services from the Solis Group (Solis) on every Capital Improvement Project to ensure that contractors adhere to the Community City Council 13 – 7 6/4/2024
FY 2023-24 Third Quarter Budget Report and Proposed Appropriation Adjustments June 4, 2024

Page 8 ends

Workforce Agreement. The costs related to the services provided by Solis are paid by the contractor. Due to an oversight, the estimated revenues and corresponding expenditures were not included during the budget process. Therefore, staff recommends recognizing $300,000 in the Public Works Agency’s Administrative Services fund, CIP Construction Projects Permits revenue account (10117002-51708) and appropriate into the Contract Services-PWA-CIP Construction expenditure account (10117106051-62340).

Fiscal Impact
The General Fund fiscal impact is detailed in the body of the staff report on page 2.

EXHIBIT(S)

1. Line Item Changes to Revenue Estimates and Recommended Adjustments

2. Full-Time Position Vacancy Report as of March 31, 2024 Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, Acting City Manager
City Council 13 – 8 6/4/2024
Line Item Changes to Revenue Estimates and Recommended Adjustments Description Account Number Revenue Spending
Sales Tax (Bradley Burns) 01102002-50020 (1,626,700)
Sales Tax (Measure X) 01102002-50022 (2,333,460)
Gas Utility 01102002-50050 247,465
Electrical Utility 01102002-50051 417,090
Utility User Tax- Electric 01102002-50031 500,000
Earnings on Investments 01102002-58000 1,000,000
Building Permits 01116002-51601 834,390
Electrical Permits 01116002-51603 315,350
Heating Permits 01116002-51604 309,160
Building Plan Check 01116002-53600 (1,141,400)
Electrical Plan Check 01116002-53601 (400,000)
Plumbing Plan Check 01116002-53602 (225,000)
Mechanical Plan Check 01116002-53603 (400,000)
EIR Developer Fees 01116002-53607 (310,860)
Site Plan Review Charge 01116002-53616 (300,600)
Paramedic Services Charge 01115002-53510 4,173,785
Jail Facility Revenue- US Marshals 01114002-57462 (4,200,000) Clerk of the Council - Admin, Contract Services-Professional 01107031-62300 (617,800) Resident Vehicle Incentive Program Expired March 30, 2024 01118017-62300 (880,000) OCFA (Savings from final contract rate 3.99% vs 4.5%) 01115017-62300 (250,000) Reduce Civic Center Authority Contribution from General Fund to align with annual budget 01106019-68000-074 (582,400)
Employee Negotiations carryover amount not used 01105015-69011 (1,275,600) Appropriation for Investment Management & Portfolio Services 01110100-62300 25,000 General Fund one-time subsidy to close out the Stores & Property Control Fund (Fund 076) 01106019-68000-076 850,000
Reallocation of unused funding to support the construction of a Dog Park @ Centennial Park from Non-Departmental to PWA 01117017-66220 1,000,000 Reallocation of unused funding to support the construction of a Dog Park @ Centennial Park from CDA to PWA 01118810-62300 (800,000) Reallocation of unused funding to support the construction of a Dog Park @ Centennial Park from CDA to PWA 01117650-66220 800,000
EXHIBIT 1
City Council 13 – 9 6/4/2024
Line Item Changes to Revenue Estimates and Recommended Adjustments Description Account Number Revenue Spending
Other Restricted Fund Totals
Adjust Measure M-Street Construction revenue to align with awarded amounts (Bristol St Protected Bike Lane) 03217002-52333 (490)
Adjust Measure M-Street Construction expenditures to align with awarded amounts (Bristol St Protected Bike Lane) 03217662-66220 (490) Adjust Select Street Construction revenue to align with awarded amounts (Bristol St Protected Bike Lane) 05917002-52001 490
Adjust Select Street Construction expenditures to align with awarded amounts (Bristol St Protected Bike Lane) 05917660-66220 490
Recognize revenues for the DOJ Grant Fund 12714002-52000 14,378 Appropriate expenditures for the Bulletproof Vest Grant 12714411-63001 14,378 Correct FEMA Revenue reimbursement 12217331-68000-222 275,028 Reimburse Local Drainage Area II Fund 22217002-59000-122 275,028 Appropriate expenditures for the Local Drainage Area II Fund 22217660-66220 275,028 Reduce Civic Center Authority Contribution from General Fund to align with annual budget 07417002-59000-011 (582,400)
Recognize revenue for District 4 Park Acquisition & Development Fees 31413002-53300 131,422 Recognize revenue for CIP Construction Project Permits 10117002-51708 300,000 Appropriate expenditures to reimburse the Solis Group for professional services 10117601-62340 300,000 Appropriate expenditures to support the construction of a Dog Park @ Centennial Park 31413260-66220 400,000
General Fund one-time subsidy to close-out the Stores Fund 07617002-59000-011 850,000 City Council 13 – 10 6/4/2024
As of March 31, 2024
Department
FY 23 - 24
Adopted
Positions
GF
Vacancies
Non-GF
Vacancies
Total
Vacancies
Hiring
Freeze
Vacancies
Total
Funded
Vacancies
Vacancy
Rate
City Attorney's Office 22 4 4 8 0 8 36%
City Clerk 7 1 0 1 0 1 14%
City Manager's Office 16 1 1 2 0 2 13%
Community Development 72 0 11 11 0 11 15%
Finance & Management Services 69 3 3 6 0 6 9%
Human Resources 32 1 4 5 0 5 16%
Information Technology 24 0 11 11 0 11 46%
Library 38 2 0 2 0 2 5%
Parks, Rec & Community Svcs 64 5 2 7 0 7 11%
Planning & Building 99 12 5 17 0 17 17%
Police Department 644 77 2 79 6 73 12%
Public Works Agency 316 8 43 51 0 51 16%
Total 1403 114 86 200 6 194 14%
EXHIBIT 2
City Council 13 – 11 6/4/2024
Finance and Management Services
www.santa-ana.org/finance
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Citywide Electrical Equipment and Supplies

AGENDA TITLE
Aggregate Blanket Order Contracts to Curley Wholesale Electric, Inc., Turtle Ala, LLC, and Wesco Supply Corporation for Citywide Electrical Equipment and Supplies (Specification No. 24-039) (General Fund and Non-General Fund)

RECOMMENDED ACTION
Award aggregate blanket order contracts to vendors listed below for citywide electrical equipment and supplies on an as-needed basis, in an estimated annual aggregate amount of $285,000, for a total amount not to exceed $1,425,000 during the entire term of the contracts, for an initial two-year term expiring June 30, 2026, with provisions for three, one-year renewal options.

Vendor Location
Curley Wholesale Electric, Inc. Santa Ana, CA
Turtle ALA, LLC. Los Angeles, CA
Wesco Supply Corporation Buena Park, CA
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The City’s Purchasing Division establishes annual blanket order contract lists consisting of vendors that provide services and materials that are required by agencies citywide on a consistent basis. Electrical equipment and supplies are used to perform projects requiring electrical maintenance throughout the City’s facilities. Having these materials on contract and readily available will allow using departments such as the Santa Ana Zoo, Water Resources Division, Parks, Fleet, and Facilities Division, and the Santa Ana Police Department to complete routine maintenance and repair of electric systems, including the replacement of miscellaneous electrical components, without delays.

The Invitation for Bids (IFB) No. 24-039 was issued on March 7, 2024, on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:

City Council 14 – 1 6/4/2024
Citywide Electrical Equipment and Supplies
June 4, 2024

Page 2 ends

388 Vendors notified
2 Santa Ana vendors notified
20 Vendors downloaded the bid packet
5 Bids received
1 Bid received from Santa Ana vendors
On March 21, 2024, bids were solicited, opened, and evaluated (Exhibit 1). Five bids were submitted by the IFB deadline and four were determined to be responsive to the specifications and met the City’s requirements. The bid submitted by All Phase Electric Supply was deemed non-responsive as it did not meet the requirements of the IFB.

The bids submitted by Curley Wholesale Electric, Inc., Turtle Ala, LLC., and Wesco Supply Corporation were determined to be the lowest, responsible, and responsive to the City specifications. To ensure the using departments have access to the necessary electrical materials and supplies, staff recommends awarding aggregate blanket order contracts to Curley Wholesale Electric, Inc., Turtle Ala, LLC., and Wesco Supply Corporation.

FISCAL IMPACT
The proposed FY 2024-25 budget includes funding of $285,000 in the following accounts. Future fiscal year funding for a total amount not to exceed $1,425,000 will be included in the proposed budgets for City Council consideration. Prior to utilizing the citywide contracts, the requesting departments will follow the Purchasing Policies and Procedures (Policy) and ensure funds are available. Upon successful completion of the fiscal review, the Purchasing Division will approve orders in accordance with the Policy.

Department/Division Account
PWA – Building Maintenance 07317100-63200
PWA – Park Maintenance 01117651-63200
Police – Building & Facility 01114403-63001
PWA – Water Utility 06017640-63001
PRCSA – Zoo 01113220-63001
Various Citywide Departments & Divisions Various departmental (no. 63001)

EXHIBIT(S)

1. Abstract of Bids (24-039)
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, Acting City Manager
City Council 14 – 2 6/4/2024

BIDDER LOCATION TOTAL
Curley Wholesale Electric, Inc. Santa Ana, CA $ 138,804 Integrated Power System Miami, FL $ 165,198
Turtle ALA, LLC Los Angeles, CA 39,797 $
Wesco Supply Corporation Buena Park, CA 152,702 $
Electrical Equipment and Supplies (Bid No. 24-039)

ABSTRACT OF BIDS
EXHIBIT 1
EXHIBIT 1
City Council 14 – 3 6/4/2024
Finance and Management Services
www.santa-ana.org/finance
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Portable Toilets/Showers and Other Site Rentals and Services

AGENDA TITLE
Aggregate Blanket Order Contracts to Diamond Environmental Services LP and United Site Services of California, Inc. for Portable Toilets/Showers and Other Site Rentals and Services (Specification No. 24-061) (General Fund & Non-General Fund)

RECOMMENDED ACTION
Award Aggregate Blanket Order Contracts to vendors listed below for portable toilets/showers and other site rentals and services on an as-needed basis, in an aggregate amount not to exceed $400,000, for a four-year term expiring on June 30, 2028.

Vendor Location
Diamond Environmental Services LP San Marcos, CA
United Site Services of California, Inc. Anaheim, CA
GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Purchasing Division establishes annual Blanket Order Contracts with vendors that provide services and materials required by City Agencies on a recurring basis. The City currently provides portable restrooms, hand washing stations, and other site rentals at various worksites and for special City events on an as-needed basis.

Santa Ana City Ordinance No. NS-3041 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. County of Orange, a government agency, awarded a contract to Diamond Environmental Services LP and United Site Services of California, Inc. (RCA-017-23010021) as a result of open, competitive bidding. Staff researched available procurement options and determined Diamond Environmental Services LP and United Site Services of California, Inc. met the City’s specifications and can provide the portable toilets/showers and other site rentals and services to be utilized by the City. By leveraging the procurement power through City Council 15 – 1 6/4/2024
Portable Toilets/Showers and Other Site Rentals and Services June 4, 2024

Page 2 ends

cooperative purchasing, the City of Santa Ana is able to obtain vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing Guidelines.

FISCAL IMPACT
The Proposed FY 2024-25 budget includes allocations to fund an estimated amount of $100,000 in the accounts listed below. Future fiscal year funding for a total amount not to exceed $400,000 will be included in the proposed budgets for City Council consideration. Prior to utilizing the citywide contracts, the requesting departments will follow the Purchasing Policies and Procedures (Policy) and ensure funds are available.

Upon successful completion of the fiscal review, the Purchasing Division will approve orders in accordance with the Policy.

Department / Division Account
PWA – Water Resources Division 06017640-62300
PWA – Parks, Fleet and Facilities 01117651-62320
PWA – Parks, Fleet and Facilities 07417655-62320
PWA – Maintenance Services Division 01117625-62300
PWA – Maintenance Services Division 01117626-62300
PWA – Maintenance Services Division 01117642-62300
PWA – Maintenance Services Division 01117643-62300
PWA – Maintenance Services Division 02917635-62300
PWA – Maintenance Services Division 02917660-62300
PWA – Maintenance Services Division 06817640-62300
PWA – Maintenance Services Division 06817641-62300
PRCSA – Recreation & Community Services 01113230-62300
PRCSA – Zoo 01113220-62300
Library Administration 01111110-62300
PD – Training Services 01114410-62300
Various Citywide Departments and Divisions Various departmental (no. 62300) Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, Acting City Manager
City Council 15 – 2 6/4/2024
Police Department
www.santa-ana.org/police
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Blanket Order Contract for Mobile Computer Notebooks

AGENDA TITLE
Blanket Order Contract to Saitech, Inc. for Mobile Computer Notebooks (Bid No. 24- 058) (General Fund and Non-General Fund)

RECOMMENDED ACTION
Authorize a blanket order contract to Saitech, Inc. for Mobile Computer Notebooks for a one-year term beginning June 4, 2024 and expiring June 30, 2025, in an amount not to exceed $920,075, including a $83,643 contingency amount.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Santa Ana Police Department relies heavily on computer equipment in the field.

Mobile computers enable officers to efficiently respond to calls for service from the community; enhance public and officer safety and communication; and promote transparency and accountability. However, the Police Department's fleet of mobile computers has reached the end of its useful life. The current equipment was installed over seven years ago. The computers are experiencing an ever-increasing number of component failures. Further, their older technology is impeding their performance, which negatively affects the efficiency of Police personnel.

To address this need, the Police Department evaluated the various rugged mobile computer devices available in the market as well as other potential solutions including smart phones. The Department considered the form, usability, and capability of the numerous computer options as well as the cost and level of effort required to implement each solution. Upon completing its assessment, the Department elected to continue using the Getac V110 convertible tablet as its core mobile computing device. The units purchased in 2016 were the third generation of these devices. The newly selected computers are the seventh generation of these devices. By continuing to use the same model computer, the existing in-vehicle docks and accessories can be reused thereby reducing cost. The selected equipment is readily available through numerous distributors. Therefore, the City released an Invitation for Bids to procure the replacement computers.

City Council 16 – 1 6/4/2024
Blanket Order Contract for Mobile Computer Notebooks
June 4, 2024

Page 2 ends

The Invitation for Bids (IFB) No. 24-058 was advertised on April 16, 2024 on the City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows:

343 Vendors notified
0 Santa Ana vendors notified
29 Vendors downloaded the bid packet
9 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on May 2, 2024, and evaluated (Exhibit 1). Nine bids were submitted by the IFB deadline, and seven were determined to be responsible, responsive to the specifications, and met the City’s requirements. The bids submitted by IT Vision Networks, Inc. and Ramco America, Inc. were deemed non-responsive and did not meet the requirements of the IFB. The bid submitted by Saitech, Inc. of Fremont, CA was determined to be the lowest, responsible bid, was responsive to the specifications for the computers for which they submitted a bid, and met the City’s requirements.

FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows:

Fiscal
Year
Accounting Unit -
Account No.

Fund
Description
Accounting Unit,
Account
Description
Amount
FY 23-24 01214010-63001 Cannabis Fund
Police Enforcement
Services,
Miscellaneous
Operating Expenses
$836,432
FY 24-25 12814407-63001
Supplemental
Law Enforcement
Services Fund
SLESA,
Miscellaneous
Operating Expenses
$ 83,643
Total $920,075

EXHIBIT(S)

1. Bid Abstract
Submitted By: Robert Rodriguez, Acting Chief of Police
Approved By: Alvaro Nuñez, Acting City Manager
City Council 16 – 2 6/4/2024

BIDDER LOCATION TOTAL
Code 3 Technology Mesa, AZ $ 786,625
DuraTech, USA, Inc. Garden Grove, CA $ 868,014
Gigakom San Diego, CA $ 911,236
Golden Star Tech, Inc. Cerritos, CA $ 841,052
IT Devices Online, Inc. Walnut Creek, CA $ 888,271
Questivity, Inc. Santa Clara, CA $ 878,056
Saitech, Inc. Fremont, CA $ 772,529
MOBILE DATA COMPUTER REPLACEMENT (24-058)

ABSTRACT OF BIDS
EXHIBIT 1
EXHIBIT 1
City Council 16 – 3 6/4/2024
Police Department
www.santa-ana.org/police
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Security Cameras and Accessories for the Santa Ana Police Department

AGENDA TITLE
Purchase Order to Sandoval Custom Creations, Inc. for Security Cameras and Accessories (Specification No. 24-078) (General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase order and payment of purchase order to Sandoval Custom Creations, Inc. for security cameras and accessories in an amount not to exceed $98,324.

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Police Department plays a vital role in addressing community and City Council complaints regarding City codes and law violations. Often, these violations involve public nuisances and activities that are detrimental to the health and safety of the community. Security cameras enable Police Department personnel to monitor community complaints regarding street takeovers, narcotics sales, and other chronic public nuisances throughout the city. The ability to accurately see and record alleged activity with security cameras allows the City to adequately address the violations through potential criminal enforcement and prosecution and highly effective civil abatement proceedings.

This purchase request is for four camera systems. These camera systems include proprietary software that capture and record illegal activities. The data obtained from these camera systems will only be used by the City of Santa Ana for enforcement purposes. This data will not automatically be shared with other local, state, or federal agencies.

Santa Ana Ordinance No. NS-3041 authorizes the City to make non-bid purchases for services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. The security cameras and accessories are proprietary, sole source, and sold exclusively from Sandoval Custom Creations, Inc.

Staff recommends authorizing the purchase order to Sandoval Custom Creations, Inc.

City Council 17 – 1 6/4/2024
Security Cameras and Accessories for the Santa Ana Police Department June 4, 2024

Page 2 ends

for use of their security cameras and accessories for accurately documenting activities that may cause harm within Santa Ana, and to also provide a level of security amongst the community.

FISCAL IMPACT
Funds are available in the current year budget in the following account:

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 01114470-63001 General Fund Vice, Miscellaneous Operating Expenses $98,324
Total $98,324
Submitted By: Robert Rodriguez, Acting Chief of Police
Approved By: Alvaro Nuñez, Acting City Manager
City Council 17 – 2 6/4/2024
Police Department
www.santa-ana.org/police
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Classroom Furniture for Police Athletic Activity League

AGENDA TITLE
Purchase Order to National Business Furniture, LLC for Classroom Furniture for the Police Athletic Activity League (Bid No. 24-042A) (Non-General Fund) (Revive Santa Ana)

RECOMMENDED ACTION
Authorize a one-time Purchase Order and payment of purchase order to National Business Furniture, LLC for classroom furniture, in an amount not to exceed $123,404.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Santa Ana Police Athletic and Activity League (SAPAAL) is a comprehensive community engagement program that facilitates community trust building between the youth of Santa Ana and Santa Ana Police Department personnel through education, fitness, activities, and athletics.

The COVID-19 pandemic caused an unprecedented crisis, impacting the lives of millions of people worldwide and locally in Santa Ana. Research has shown the adverse effects of the social isolation period and home confinement. Social isolation creates various effects in different domains such as physical activity, weight gain, psychological states, mood disturbances, anxiety, depression, and irritability. In this particular juncture marked by the COVID-19 pandemic, SAPAAL continues its work by building trust between the community and the Santa Ana Police Department.

The Santa Ana Police Department proposes spending $123,404 of American Rescue Plan Act (also referred to as “ARPA” or “Revive Santa Ana”) funds to implement and expand youth programs as part of SAPAAL. The proposed furniture purchase will provide workspace for students at multiple SAPAAL locations, including Central SAPAAL and the future Santa Anita SAPAAL and Cypress SAPAAL. Through education and physical activities, the program participants’ well-being and mental attitude will benefit from the additional resources available to them after school.

City Council 18 – 1 6/4/2024
Classroom Furniture for Police Athletic Activity League June 4, 2024

Page 2 ends

The Invitation for Bids (IFB) No. 24-042A was advertised on March 26, 2024, on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:

133 Vendors notified
3 Santa Ana vendors notified
36 Vendors downloaded the bid packet
7 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on April 25, 2024, and evaluated (Exhibit 1). Seven bids were submitted by the IFB deadline and three were determined to be responsive to the specifications and met the City’s requirements. The bids submitted by Bask, Complete Office, LLC., Global Builders, Inc., and Pivot Interiors, Inc. were deemed nonresponsive due to not meeting the specifications and requirements of the IFB. The bid submitted by National Business Furniture, LLC of Milwaukee, WI was determined to be the lowest, responsible bid, responsive to the specifications for the furniture for which they submitted a bid, and met the City’s requirements.

FISCAL IMPACT
Funds are available in the following account for the specified year:

Fiscal Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 2023-24 18114013 -
63001
American
Rescue Plan
Act
ARPA – PD,
Miscellaneous
Operating Expenses
$123,404
Total $123,404

EXHIBIT(S)

1. Bid Abstract
Submitted By: Robert Rodriguez, Acting Chief of Police
Approved By: Alvaro Nuñez, Acting City Manager
City Council 18 – 2 6/4/2024

BIDDER LOCATION TOTAL
National Business Furniture,
LLC Milwuakee, WI $ 112,955
The Office - Furniture Solutions,
Inc. San Marcos, CA $ 125,900
OmniDesign Huntington Beach, CA $ 129,024.00
Classroom Furniture for Santa Ana Police Activity League (Bid No.24-042A)

ABSTRACT OF BIDS
EXHIBIT 1
Exhibit 1
City Council 18 – 3 6/4/2024
Public Works Agency
www.santa-ana.org/public-works
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Purchase of One Ford F-150 Responder Truck for the Santa Ana Police Department

AGENDA TITLE
Purchase Order to National Auto Fleet Group for One Ford F-150 Responder Truck (Spec No. 24-066) (Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to National Auto Fleet Group for one 2024 Ford F-150 Responder truck in an amount of $58,399 plus a contingency amount of $5,000, for a total amount not to exceed $63,399.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.

The Santa Ana Police Department would like to add a new Ford F-150 Responder truck in support of the Quality of Life Team (QOLT) operations. The officers assigned to QOLT will use this vehicle to transport individuals and their belongings to the Navigation Center in the absence of contract crews, and to access locations better suited with a truck instead of the standard Ford Police Interceptor Utility vehicle driven by patrol officers. The Community Development Agency is providing the funds for the purchase of the truck as it serves the purpose of assisting individuals experiencing homelessness.

Santa Ana City Ordinance No. NS-3041 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to National Auto Fleet Group (Contract No. 091521-NAF) as a result of open, competitive bidding on behalf of its members, which includes government agencies.

Staff researched available procurement options and product offerings in the market and determined that National Auto Fleet Group meets the City’s specifications. By City Council 19 – 1 6/4/2024
Purchase of One Ford F-150 Responder Truck for the Santa Ana Police Department June 4, 2024

Page 2 ends

leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing guidelines.

FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:

Fiscal
Year
Accounting UnitAccount #Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 12218715-66410-
(21-7751)
Emergency and
Health Grants
Homeless Housing,
Assistance and
Prevention Program,
Vehicle Purchase
63,399
TOTAL $63,399

EXHIBIT(S)

1. National Auto Fleet Group Quote No. 37627
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager
City Council 19 – 2 6/4/2024
EXHIBIT 1
City Council 19 – 3 6/4/2024
City Council 19 – 4 6/4/2024
City Council 19 – 5 6/4/2024
City Council 19 – 6 6/4/2024
City Council 19 – 7 6/4/2024
City Council 19 – 8 6/4/2024
City Council 19 – 9 6/4/2024
City Council 19 – 10 6/4/2024
Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Automated License Plate Reading Cameras for the On-Going Parking Study

AGENDA TITLE
Purchase Order to EyeP Solutions, Inc. for a Mapping License Subscription and Two Portable Cameras (Spec No. 24-077) (General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to EyeP Solutions, Inc. for a one-year mapping license subscription and two portable cameras in an amount not to exceed $66,107.

GOVERNMENT CODE §84308 APPLIES: Yes

DISCUSSION
The Public Works Agency’s Traffic Engineering Division is responsible for the management of the citywide permit parking program. On September 6, 2022, the City Council awarded a contract to Dixon Resources Unlimited for consulting services for the Citywide Parking Study (Exhibit 1). These services have aided the City in identifying feasible solutions for the City’s current parking concerns such as potential permit parking programs to meet modifications increasing parking demands of the city.

On August 1, 2023, the City Council adopted a resolution for the use of Automated License Plate Reader (ALPR) technology in an effort to conduct a comprehensive evaluation of the Permit Parking Program (Exhibit 2). The purpose is to update the program guidelines and requirements that were initially established in the early 1990s.

As a part of the ongoing Permit Parking Program evaluation, parking studies must be conducted to evaluate and inventory public street parking spaces and street density.

Staff has identified the need for purchasing two magnetic-removable car mounted cameras to efficiently capture street density. In an effort to eliminate user and technological errors, staff recommends purchasing magnetic-removable car mounted cameras to increase the efficiency and safety of the parking study. The system provided by EyeP Solutions conforms to the ALPR resolution adopted by the City Council.

Santa Ana Ordinance No. NS-3041 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only City Council 20 – 1 6/4/2024
Purchase of a Mapping License Subscription and Portable Cameras June 4, 2024

Page 2 ends

one reasonably available source. The mapping license subscription and magnet mounted portable cameras are proprietary, sole source, and sold exclusively from EyeP Solutions, Inc. Staff recommends authorizing the purchase order to EyeP Solutions, Inc. (Exhibit 3) for two magnetic removable car mounted cameras and associated mapping software subscriptions.

FISCAL IMPACT
Funding is available in the current FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budget for City Council consideration.

Fiscal
Year
Accounting
UnitAccount #
Fund Description Accounting Unit,
Account Description
Amount
2023– 24 01117620-
62300
General Fund
Public Works -
Traffic/Transportation –
Service Enhancements,
Contract ServicesProfessional
$66,107
TOTAL $66,107

EXHIBIT(S)

1. September 6, 2022 Staff Report: Citywide Parking Study Agreement

2. August 1, 2023 Staff Report: Automated Plate Reader Resolution

3. Quote
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager
City Council 20 – 2 6/4/2024
Public Works Agency
www.santa-ana.org/pw
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 6, 2022
TOPIC: Citywide Parking Study – Consulting Services

AGENDA TITLE
Approve an Agreement with Dixon Resources Unlimited, for Consulting Services for a Citywide Parking Study in an amount not to Exceed $500,000 for up to a Two-Year Term (General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Dixon Resources Unlimited, for Consulting Services for a Citywide Parking Study in an amount not to exceed $500,000 for a two-year period beginning September 6, 2022 and expiring on September 5, 2024, with a provision for one one-year extension, for a total aggregate amount not to exceed $500,000, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
On April 27, 2022, the Public Works Agency issued a Request for Proposal (RFP) for firms to provide Consulting Services for a Citywide Parking Study (Exhibit 1). The selected consultant will supplement City staff by providing professional services that identify feasible solutions/recommendations to the City’s current parking concerns. The solutions/recommendations, which will establish a potential new permit parking program, will need to be comprehensive and address all aspects of the parking demands in the City.

The RFP was advertised on the City’s online bid management and publication system, with bids due on June 1, 2022. Two consultants downloaded the project documents. Two proposals were received and evaluated by a selection committee based on criteria as outlined in the RFP. Interviews of the two consultants were conducted on June 28, 2022.

Listed below are the responding consultants and their ranking:

Rank Firm Average
Score
Location
1 Dixon Unlimited 93 San Diego
2 Walker Consultants 87.5 Los Angeles
City Council 20 – 1 9/6/2022
EXHIBIT 1
City Council 20 – 3 6/4/2024
Citywide Parking Study - Consulting Services
September 6, 2022

Page 2 ends

In accordance with the RFP, staff recommends awarding a contract to Dixon Resources Unlimited (Exhibit 2). Consultant demonstrated a high technical competency and experience performing similar services. The proposals contained a clear path toward achieving City goals and objectives as required by the RFP.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
The total amount of the agreement is not to exceed $500,000. $500,000 in General Funds are budgeted and available in the FY 22/23 Council Approved City Budget. Project No. 23-6026 has been assigned to track all expenditures to deliver the parking study. Any unspent funds will be carried forward from FY 22/23 to FY 23/24 to complete the study.

EXHIBIT(S)

1. RFP No. 22-074, Citywide Parking Study – Consulting Services

2. Agreement for Dixon Resources Unlimited
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
Fiscal
Year
Accounting UnitAccount No.Fund
Description
Accounting Unit -
Account Description Amount
2022-23 01117620-62300
(23-6026)
General
Fund
PW-Traffic/TransportationService Enhancement,
Contract Services
Professional
$400,000
2023-24 01117620-62300
(23-6026)
General
Fund
PW-Traffic/TransportationService Enhancement,
Contract Services
Professional
$100,000
Total $500,000
City Council 20 – 2 9/6/2022
City Council 20 – 4 6/4/2024
Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 1, 2023
TOPIC: Citywide Parking Study – Automated License Plate Reader Policy

AGENDA TITLE
Adopt a Resolution for the Automated License Plate Reader (ALPR) Policy

RECOMMENDED ACTION
Adopt a Resolution for the Automated License Plate Reader Policy.

DISCUSSION
The Public Works Agency staff is conducting a comprehensive evaluation of the Permit Parking Program to update the program guidelines and requirements which were established in the early 1990s. As part of the ongoing Permit Parking Program evaluation, parking studies must be conducted to evaluate and inventory public street parking spaces and street density. Traditionally, these studies are conducted manually and are labor and time intensive.

In an effort to collect the public street parking spaces data, along with street density, in a highly efficient and expeditious manner, the Public Works Traffic Engineering section is recommending the use of Automated License Plate Reader (ALPR) Technology.

ALPR technology functions by automatically capturing an image of a vehicle's license plate, transforming that image into alphanumeric characters using optical character recognition software, and storing that information. There is no personally identifiable information (PII) captured by the ALPR. The ALPR data does not include the name or address of the registered owner or any other information gleaned from the license plate number associated with a particular vehicle.

The ALPR is a smart phone application that does not require special equipment. The sole purpose of the data collection is to assess the curbside vacancy rate i.e., street density. The development and purpose of the ALPR is to define the appropriate use, collection, security, and retention of ALPR data (Exhibit 1).

Additionally, the recommended action adopts a resolution (Exhibit 2) of the City Council’s intent to conduct a comprehensive evaluation of the Permit Parking program by utilizing ALPR Technology.

City Council 21 – 1 8/1/2023
EXHIBIT 2
City Council 20 – 5 6/4/2024
Citywide Parking Study – Automated License Plate Reader Policy August 1, 2023

Page 2 ends

ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Automated License Plate Reader (ALPR) Policy for Conducting Parking Studies

2. Resolution
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council City Council 20 – 21 – 26 8/1/2023 6/4/2024 EXHIBIT 3
City Council 20 – 7 6/4/2024
City Council 20 – 8 6/4/2024
City Council 20 – 9 6/4/2024
City Council 20 – 10 6/4/2024
City Attorney’s Office
www.santa-ana.org/cityattorney
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: City Council Aide Agreements

AGENDA TITLE
Approve Template and General Hourly Parameters for City Council Aide Agreements

RECOMMENDED ACTION
Approve template and general hourly parameters for City Council Aide Agreements; Authorize the City Attorney to revise the template agreement as necessary.

GOVERNMENT CODE §84308 APPLIES: No

DISCUSSION
In the past two years, the City Manager’s Office staff has administered 22 agreements for City Council Aide services. The administration of these agreements require invoice processing and general administrative duties regarding oversight of the program. Staff has proposed to streamline the agreement process and therefore sought City Council input at the May 7, 2024 City Council meeting.

The City Council considered and provided direction to staff regarding the City Council Aides agreements. A majority of the City Council agreed that there should be a standard template with general hourly parameters dependent upon experience and/or education. A majority of the Council also agreed that City Council Aides should not have an official position with a political campaign of a candidate for Santa Ana City Council or Mayor.

Staff was asked to return in one month with a template agreement and general hourly parameters for the City Council to consider.

FISCAL IMPACT
City Council 21 – 1 6/4/2024
City Council Aide Agreements
June 4, 2024

Page 2 ends

None. Funds for the City Council Aides program are budgeted and available in the following account for the current fiscal year:

Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 01104012-62302 General Fund City Council Service Enhancement –
Contracted Vendor
Personnel Services
account
$420,000

EXHIBIT(S)

1. Template Agreement

2. General Hourly Parameters
Submitted By: Sonia Carvalho, City Attorney
Approved By: Alvaro Nuñez, Acting City Manager
City Council 21 – 2 6/4/2024

Page 1 of 10 ends

COUNCIL AIDE PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into on this day of , 20__ by and between ___________________________________________________________, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The City desires to obtain the services of a Consultant to provide administrative, constituent, and legislative support for a member of the Santa Ana City Council.

B. Consultant represents that Consultant is qualified to perform these services.

C. In undertaking the performance of this Agreement, Consultant represents that Consultant is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
a. Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately provide administrative, constituent, and legislative support services for [Mayor ______ or Councilmember [insert name] (“Councilmember”) as provided in this Agreement and in the Scope of Services as described in subsection b below. b. At the direction of Councilmember, Consultant shall perform a variety of administrative, constituent, and legislative functions and tasks, including but not limited to, conducting complex administrative studies, researching and responding to constituents' inquiries, drafting written communications involving strategy, policies, and/ or procedures, coordinating assigned project activities, and serving as a liaison, where necessary. c. As may be required for services performed while at City Hall, the City may provide access to the Councilmember’s office space – consistent with City procedures – should Consultant require limited access to perform services required by the Councilmember. Consultant shall maintain a business location separate from City and Consultant understands that such access to office space is not required by the City but provided to the Consultant on an as-needed basis and should only be used when City Hall is open to the public or while the Councilmember is present.

2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, City Council 21 – 3 6/4/2024

Page 2 of 10 ends

the hourly pay rate of __________ for services rendered pursuant to this Agreement.

Consultant agrees and understands that no changes to this pay rate shall be made during the term of this Agreement. The total sum to be expended under this Agreement shall not exceed _______.
b. Consultant agrees and understands that the not-to-exceed amount, provided above, includes reimbursement for all out-of-pocket expenses, including but not limited to, mileage, copying costs, and mail services authorized at the sole direction of the Councilmember in connection with the performance of duties under this Agreement. The City shall not make any separate payments for any of the above expenses.
c. Consultant shall submit monthly invoices to City for work performed during the billing period.

Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Monthly invoices shall be in substantially the form attached hereto as Exhibit “A.”

3. TERM
This Agreement shall commence on [enter a Start Date or “the date first written above”] for a number (#) year term with the option for the City to grant up to a number (#)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, benefits, employer's social security taxes, unemployment insurance, and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. POLITICAL CAMPAIGN ACTIVITIES
Consultant is prohibited from the following political campaign activities while this Agreement is in place:
a) Acting as campaign treasurer/manager or having any other official campaign position for any candidate for Santa Ana City Council or Mayor; b) Campaigning for any candidate for Santa Ana City Council or Mayor at the same time as Consultant is performing work for the City pursuant to this Agreement; c) Using City equipment, supplies or resources to campaign for any candidate for Santa Ana City Council or Mayor;
d) Accepting any campaign contributions on behalf of any candidate for Santa Ana City Council 21 – 4 6/4/2024

Page 3 of 10 ends

City Council of Mayor;
e) Campaigning while wearing any attire or logo that identifies you as a Consultant for the City of Santa Ana;
f) Campaigning while using any City room, building, or location that has not been specifically designated for political speech; and/or
g) Receiving any payment or reimbursement from a campaign candidate or their campaign account.

6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7. INSURANCE (Subject to revision per Risk Management review) Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his or her agents, representatives, employees or subcontractors.

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence.

If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

City Council 21 – 5 6/4/2024

Page 4 of 10 ends

Santa Ana City CouncilJune 4, 2024

Santa Ana City Council
June 4, 2024