City Council and Authorities Concurrent
June 23, 2026

05/20/2026Planning Commission Meeting Minutes
Call to Order
Chair Crutchlow called the meeting to order at 6:04 p.m.

Pledge of Allegiance and Statement of Values
Secretary Cherukuru read the Statement of Values.

Roll Call
Commissioner Bhatnagar joined the meeting at 6:07 p.m.

Commissioner Yashraj Bhatnagar, Commissioner Nancy A. Biagini, Commissioner Priya Cherukuru, Commissioner Qian Huang, Vice Chair Mario Bouza, Commissioner Lance Saleme, and Chair Eric Crutchlow
Present 7 -

DECLARATION OF COMMISSION PROCEDURES
Secretary Cherukuru read the Declaration of Procedures.

CONTINUANCES/EXCEPTIONS

CONSENT CALENDAR
A motion was made by Commissioner Cherukuru, seconded by Commissioner Biagini to approve the consent calendar.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Commissioner Saleme, and Chair Crutchlow
7 -

1.A 26-519
Planning Commission Meeting Minutes of April 8, 2026
Recommendation: Approve the Planning Commission Meeting Minutes of the April 8, 2026 Meeting.

1.B 26-493 Review of the Proposed FY 2026/27 and FY 2027/28 Biennial Capital Improvement Program Budget for Conformity with the City of Santa Clara 2010-2035 General Plan
Recommendation:

1. Adopt a resolution recommending that the City Council making findings on the conformity of the Proposed FY 2026/27 and FY 2027/28 Biennial Capital Improvement Program Budget with the 2010-2035 General Plan.

05/20/2026Planning Commission Meeting Minutes

PUBLIC PRESENTATIONS
None.

PUBLIC HEARING

2. 26-554 Continuance of the Third Zoning Code Cleanup Ordinance and Rezoning of Properties Currently Designated TN (Transit Neighborhood) to R6 (Transit Neighborhood Residential)
Recommendation:

Staff recommend that the Planning Commission reconvene the public hearing on this item and then immediately continue the proposed project to June 10, 2026.

A motion was made by Commissioner Saleme, seconded by
Commissioner Bouza to approve staff recommendation.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Commissioner Saleme, and Chair Crutchlow
7 -

3. 26-569
Continuance of a Rezoning to Remove the Historic Combining District from 1341 Homestead Road (906 Monroe Street to Remain in Historic Combining District) and a Tentative Subdivision Map to subdivide the property into two parcels each containing one of the existing residences.

Recommendation:

Staff recommend that the Planning Commission open the public hearing on this item and then immediately continue the proposed project to June 10, 2026.

A motion was made by Commissioner Cherukuru, seconded by Commissioner Biagini to approve staff recommendation.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Commissioner Saleme, and Chair Crutchlow
7 -

05/20/2026Planning Commission Meeting Minutes

4. 26-563 Planning Commission Workplan Fiscal Year 2026/2027 Planning Manager Lesley Xavier provided the staff presentation.

Commissioners provided input on study session topics and land use priorities for City Council:

Data Centers
AB2097 - Parking Requirements
Vacant Building Ordinance
Joint Study Session with Youth Commission
Joint Study Sessions with City Council as it would be beneficial for the same information to be heard by both bodies
Autonomous Vehicles
Cell Tower Master Plan
Skilled Labor Policy
Public Speaker:

Nora
Planning Manager Xavier announced the Planning Commission workplan will be presented to City Council tentatively on June 23, 2026 and implemented in August 2026.

A motion was made by Commissioner Biagini, seconded by
Commissioner Bhatnagar to close public hearing.

Aye: Commissioner Bhatnagar, Commissioner Biagini, Commissioner Cherukuru, Commissioner Huang, Vice Chair Bouza, Commissioner Saleme, and Chair Crutchlow
7 -
REPORTS OF COMMISSION/BOARD LIAISON AND COMMITTEE:

1. Announcements/Other Items
Commissioner Cherukuru thanked the City for the upcoming Sutter Hospital Project and the upcoming Santa Clara University Medical School at the same site.

2. Commissioner Travel and Training Reports, Requests to attend Trainings DIRECTOR OF COMMUNITY DEVELOPMENT REPORTS:

05/20/2026Planning Commission Meeting Minutes

1. Planning Commission Budget Update
Staff Aide II Elizabeth Elliott provided budget updates.

2. Upcoming Agenda Items
Planning Manager Lesley Xavier provided updates.

3. City Council Actions
Director of Community Development Afshan Hamid provided updates.

ADJOURNMENT:

The meeting adjourned at 7:10 p.m. The next regular scheduled meeting is on June 10, 2026 at 6 p.m. at City Hall Council Chambers and Via Zoom.

05/20/2026Planning Commission Meeting Minutes

MEETING DISCLOSURES
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-511 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Action on Monthly Financial Status and Investment Reports for April 2026 and Approval of the Related Budget Amendments Including the Recognition of Additional Revenue in the General Fund Estimated for FY 2025/26

BACKGROUND
In compliance with the Charter of the City of Santa Clara and the adopted Investment Policy, the monthly financial report and monthly investment report for April 2026 are submitted for your information. The financial reviews, as of April 30, 2026, provide a year-to-date financial update to the City Council for fiscal year 2025/26. The analysis of the revenues collected and all expenditures measures the level of adherence to the established resource allocation plan and allows the City to monitor and project revenues and expenditures throughout the year.

The Budget incorporates the estimated revenues and planned expenditures for all funds. The attached Financial Status Report provides the budget to actual revenue and expenditure summaries for the General Fund, Special Revenue Funds, Enterprise Funds and Internal Service Funds, as well as expenditure summaries for Capital Improvement Funds and Fund Reserve Balances. Any significant variances are explained in the reports.

In accordance with City Council Policy 051 - Donations to the City, a monthly activity and annual summary of donations received by department is included in these reports. Although the requirement of the policy is to report quarterly, the City has been including this information monthly along with the financial status report.

DISCUSSION
Monthly Financial Status Report (Attachment 1)
The attached Monthly Financial Status Report summarizes the City’s financial performance as of April 30, 2026 (Attachment 1). This report provided financial analysis for the General Fund, select Special Revenue Funds, Internal Service Funds, Enterprise Operating Funds, and Capital Improvement Funds.

Monthly Financial Status Report shows that General Fund revenues (excluding transfers) are at

80.7% of the budget through April 2026. Based on the prior year performance and collections through April, General Fund revenues are currently tracking to exceed the budget. As shown in Monthly Financial Status Report, General Fund expenditures (excluding transfers) were at 81.5% through April 2026 and are projected to end the year with savings.

As shown in Monthly Financial Status Report, total revenues for Enterprise Funds (Electric, Water, City of Santa Clara Printed on 6/19/2026Page 1 of 7
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Sewer, Cemetery, Solid Waste, and Water Recycling) were at 66.4% of the budget through April 30, 2026, while total expenses were at 75.1%.

In April, donations of $1,635 were received, bringing total donations to $49,058.

The UCLA Anderson Summer 2026 Economic Forecast discusses the economic implications of the conflict with the Iran on the U.S. economy as well as factors in the U.S. economy that will help manage the related energy shock, including lower interest rates, tax cuts and AI investments. The UCLA Forecast assumes real Gross Domestic Product (GDP) growth of 2.1% in 2026, consistent with the performance in 2025. The estimate for 2026 is down from the 3% growth estimated in the Spring 2026 UCLA Forecast; growth in no longer expected to accelerate in 2026 as higher energy prices are expected to diminish household spending capacity.

In the second estimate for the first quarter of 2026, the Gross Domestic Product (GDP) increased at an annual rate of 1.6%, following a GDP increase of 0.5% in the fourth quarter 2025. On a national level, the unemployment rate remained unchanged at 4.3% between March and April 2026. In April, the number of unemployed persons totaled 7.4 million, an increase from 7.2 million in March. The California unemployment rate was 5.3% in April 2026, unchanged from the March 2026 rate. The unadjusted unemployment rate in the San José-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) was 3.7% in April 2026, down slightly from a revised 3.9% in March 2026, and below the April 2025 level of 4.0%.

Monthly Investment Report (Attachment 2)
All securities held by the City of Santa Clara as of April 30, 2026 were in compliance with the City’s Investment Policy Statement regarding current market strategy and long-term goals and objectives.

All securities held are rated “A” or higher by two nationally recognized rating agencies. There are adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The City’s investment strategy for April 2026 was to invest funds not required to meet current obligations in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years from the date of purchase. This strategy ensures safety of the City’s funds and provides liquidity to meet the City’s cash needs. There was a reasonable portfolio return of 4.15% in April.

The Monthly Investment Report also includes a Statement of Transactions, following the Investment Inventory, in accordance with California Municipal Treasurers Association investment policy guidelines.

ENVIRONMENTAL REVIEW
The actions being considered do not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that they are fiscal activities that do not involve any commitment to any specific project which may result in a potential significant physical impact on the environment.

FISCAL IMPACT
From time to time, adjustments to the budget are required to reflect new information, align budgets with actual revenues and expenses, and correct for inadvertent errors. Given the June Council date, the April MFR is the last opportunity to bring forward changes to the FY 2025/26 budget. Actions are City of Santa Clara Printed on 6/19/2026Page 2 of 7
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recommended to ensure that appropriations across all funds remain within budget.

Based on the strong performance in the General Fund, budget actions are also recommended in this report to recognize the higher than budgeted revenues and set those funds aside in 1) the unrestricted ending fund balance, consistent with the assumed use programmed into the FY 2026/27 Adopted Budget, and 2) a new Reserve for Future Uses ($20.0 million) that would be allocated by the City Council as described in a separate Report to Council on the June 23, 2026 Agenda (RTC 26- 663).

The recommended FY 2025/26 budget adjustments are described in Attachment 3 and summarized below:
· General Fund
- increases the revenue estimates for sales tax, transient occupancy tax, interest earnings, fines and penalties, the SVP transfer, other fees for services, and other revenue. An increase to the property tax estimate, partially offset by an increase to the Property Tax ERAF Reserve and the property tax administration budget, as well as an increase to the pension trust interest earnings revenue estimate, offset by an increase to the Pension Stabilization Reserve, are also included.

Actions are also recommended to increase the budgets for the City Attorney’s Office, City Clerk’s Office, and the Finance, Fire, and Police Departments. Several actions are included for Non-Departmental, offset by increases to revenue estimates for Bay Area Host Committee reimbursements, Stadium reimbursements and sponsorship funding. Also recommended are transfers to the Fire Operating Grant Trust Fund and Vehicle Replacement Fund, offset with a decrease to the Parks and Recreation Department.

The majority of additional revenue is recommended to be allocated to a new Reserve for Future Uses and the unrestricted ending fund balance.
· Cemetery Fund/Endowment Care Fund/Perpetual Care Fund - recognizes interest earnings in
the Endowment Care and Perpetual Care Funds and transfers those earnings to the Cemetery Fund. These transfers are offset by an increase to the unrestricted ending fund balance in the Cemetery Fund.
· Downtown Parking Maintenance District Fund
- increases the capital outlay appropriation to
cover start-up costs associated with the Franklin Square fountains, offset by a reduction to the unrestricted ending fund balance.
· Electric Utility Capital Fund
- decreases the beginning and ending fund balance, and
recognizes a transfer from the Electric Utility Fund and appropriates the funding to the Major Engine Overhaul and Repair Project.
· Electric Utility Fund
- increases revenue estimates for other revenue, sale of land (Loyalton), and charges for services and increases appropriations for spare engine lease costs, contribution in-lieu and resource and production as well as the Rate Stabilization Reserve.

Transfers of funding to the Electric Utility Capital Fund and Vehicle Replacement Fund are also included.
· Electric Utility Operating Grant Trust Fund
- increases the charges for services revenue
estimate, offset by increases to the contribution in-lieu budget and Public Benefits Charges City of Santa Clara Printed on 6/19/2026Page 3 of 7
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ending fund balance.
· Expendable Trust Fund - increases the revenue estimates for other agencies and other fees for services and appropriates the funds to the Information Technology, Public Works, and Parks and Recreation Departments.
· Fire Operating Grant Trust - increases the other agencies revenue estimates and appropriates the funding for the Assistance to Firefighters and USAR Training Reimbursement grant programs. An action is also included recognizing a transfer from the General Fund for the SAFER grant program.
· Gas Tax Fund
- increases the transfer from the Streets and Highways Capital Fund to return project savings from the LED Traffic Signal & Safety Light Replacements project and returns the funds to fund balance.
· Parks and Recreation Capital Fund
- decreases the Mitigation Fee Act revenue estimate and its respective ending fund balance, and increases the Quimby Act Fee revenue estimate and its respective ending fund balance. Actions to decrease the Park Impact Fees Monitoring and Parkland Acquisitions projects are also included.
· Public Facilities Financing Corporation Fund
- increases the administrative cost appropriation
and decreases the unrestricted ending fund balance.
· Recycled Water Capital Fund - increases the Recycled Water System Mains and Services project and decreases the unrestricted ending fund balance. · Sewer Utility Fund - transfers funding to the Vehicle Replacement Fund, increases the materials, services, supplies appropriation, offset with an increase to the charges for services estimate and decrease in unrestricted ending fund balance. · Streets and Highways Capital Fund
- increases the other agencies revenue estimate and the Cupertino-Santa Clara On-Demand Shuttle Project appropriation. A technical correction is also included to reduce the transfer to the Traffic Mitigation Fund, increase the transfer to the Gas Tax Fund and increase the vehicle registration fee fund balance to return project savings from the LED Traffic Signal & Safety Light Replacements to their original funding source. · Traffic Mitigation Fund
- a technical correction to reduce the transfer from the Streets and Highways Capital Fund and the ending fund balance to correct the return of project savings from the LED Traffic Signal & Safety Light Replacements project to the original funding sources.
· Unemployment Insurance Fund
- increases the insurance claims appropriation and decreases the unrestricted ending fund balance.
· Vehicle Replacement Fund - recognizes transfers from the General Fund, Electric Utility and Sewer Utility Funds and increases the capital outlay budget.

There are also FY 2026/27 budget adjustments recommended as described in Attachment 4 and summarized below:
· General Fund
- recognizes beginning fund balance to reflect the carryover of the Reserve for Future Uses and the unspent sponsorship funding for the “Where the Mission Meets the City of Santa Clara Printed on 6/19/2026Page 4 of 7
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Moment” campaign.
· Electric Utility Capital Fund - recognizes developer contributions and establishes the Central Expressway and Walsh Ave Transmission Line Clearance Project. · Parks and Recreation Capital Fund - recognizes and appropriates other revenue to the Earl Carmichael Park Snack Shack Rehabilitation Project.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Note and file the Monthly Financial Status Report and Monthly Investment Report for April 2026 as presented; and

2. Approve the Fiscal Year 2025/26 budget amendments in the following funds (as detailed in the Fiscal Impact section of the staff report and Attachment 3 of the staff report):
a. General Fund: increases to revenue including sales tax, property tax, transient occupancy tax, interest earnings, fines and penalties, SVP transfer, other fees for services, other revenue, and reimbursements from Stadium and Bay Area Host Committee, adjustments to various departmental budgets including City Attorney’s Office, City Clerk’s Office, Finance Department, Fire Department, Police Department, Parks and Recreation Department, and Non- Departmental; a transfer to the Fire Operating Grant Trust Fund and Vehicle Replacement Fund; increases to the Property Tax ERAF Reserve, Pension Stabilization Reserve, unrestricted ending fund balance and the establishment of the Reserve for Future Uses, with a net impact of $41,054,024;
b. Cemetery Fund: increases to the transfers from the Endowment and Perpetual Care Funds and increase to ending fund balance, with a net impact of $84,000; c. Downtown Parking Maintenance District Fund: increase to capital outlay and decrease to ending fund balance, with a net impact of $0;
d. Electric Utility Capital Fund: decreases to the beginning and ending unrestricted ending fund balance, recognizes a transfer from the Electric Utility Fund and increases the Major Engine Overhaul and Repair project, with a net impact of ($6,170,000); e. Electric Utility Fund: increases to revenue including other revenue, sale of land and charges for services, increases to materials, services and supplies, contribution in lieu, and resource and production, increases to transfers to the Electric Utility Capital Fund and Vehicle Replacement Fund, and increase to the Rate Stabilization Reserve, with a net impact of $53,125,150;
f. Electric Utility Operating Grant Trust Fund: increase to charges for services, offset with increases to contribution-lieu and the Public Benefits Charges ending fund balance, with a net impact of $1,140,000;
g. Endowment Care Fund: transfer of interest earnings to the Cemetery Fund, with a net impact City of Santa Clara Printed on 6/19/2026Page 5 of 7
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of $82,000;
h. Expendable Trust Fund: increases to other agencies revenue and other fees for services and increases to the Information Technology, Public Works and Parks and Recreation Departments, with a net impact of $76,500;
i. Fire Operating Grant Trust Fund: recognition and appropriation of grant revenue for the Fire Department and recognizes a transfer from the General Fund for the SAFER grant program, with a net impact of $142,054;
j. Gas Tax Fund: increases the transfer from the Streets and Highways Capital Fund and the ending fund balance, with a net impact of $764,019;
k. Parks and Recreation Capital Fund: adjustments to the Mitigation Fee Act and Quimby Act revenue and their corresponding ending fund balances and decreases to the Park Impact Fees Monitoring and Parkland Acquisitions projects, recognizes revenue and establishes the Earl Carmichael Park Snack Shack Rehabilitation Project, with a net impact of ($7,937,104); l. Perpetual Care Fund: transfer of interest earnings to the Cemetery Fund, with a net impact of $2,000;
m. Public Facilities Financing Corporation Fund: increase to administrative cost budget and decrease to ending fund balance; with a net impact of $0; n. Recycled Water Capital Fund: increase to the Recycled Water System Mains and Services project offset by ending fund balance, with a net impact of $0; o. Sewer Utility Fund: increase to charges for services, materials, services, and supplies, transfer to the Vehicle Replacement Fund, offset by ending fund balance, with a net impact of $400,000;
p. Streets and Highways Capital Fund: increase to other agencies revenue and the Cupertino- Santa Clara On-Demand Shuttle Project, and reduce the transfer to the Traffic Mitigation Fund, increase the transfer to the Gas Tax Fund, and increase the vehicle registration fee ending fund balance, with a net impact of $210,000;
q. Traffic Mitigation Fund: reduces the transfer from the Streets and Highways Capital Fund and the ending fund balance, with a net impact of ($1,161,035); r. Unemployment Insurance Fund: increase to insurance claims offset by ending fund balance, with a net impact of $0; and
s. Vehicle Replacement Fund: recognizes transfers from the General Fund, and the Electric Utility and Sewer Utility Funds, and increases the capital outlay appropriation, with a net impact of $329,833.

3. Approve the Fiscal Year 2026/27 budget amendments in the following funds (as detailed in the Fiscal Impact section of the staff report and Attachment 4 of the staff report):
a. General Fund: increases the beginning and ending fund balance for the Reserve for Future Uses, increases the unrestricted beginning fund balance and increases the Non-Departmental appropriation, with a net impact of $20,500,000;
b. Electric Utility Capital Fund: recognizes developer contributions and establishes the Central Expressway and Walsh Ave Transmission Line Clearance Project, with a net impact of $1,863,750; and
c. Parks and Recreation Capital Fund: increases the beginning fund balance and increases the Earl Carmichael Park Snack Shack Rehabilitation Project, with a net impact of $290,661.

Items 2a - 2s and 3a - 3c, five affirmative Council votes required to appropriate additional revenue and for the use of unused balances.

Reviewed by: Kenn Lee, Director of Finance
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26-511 Agenda Date: 6/23/2026
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Monthly Financial Status Report - April 2026

2. Monthly Investment Report - April 2026

3. FY 2025/26 Budget Amendments

4. FY 2026/27 Budget Amendments
City of Santa Clara Printed on 6/19/2026Page 7 of 7
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_____________________________________________________________________

MONTHLY FINANCIAL STATUS REPORT

April 2026

City of
Santa Clara
The Center of What 's Possible

1 City of Santa Clara
Financial Status Report as of April 30, 2026

This report summarizes the City’s financial performance for the month ending April 30, 2026. Financial analysis for the report is provided for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, Internal Service Funds, and Capital Improvement Funds. Financial information included in this report is unaudited.

Economic Outlook
The UCLA Anderson Summer 2026 Economic Forecast discusses the economic implications of the conflict with the Iran on the US economy as well as factors in the US economy that will help manage the related energy shock, including lower interest rates, tax cuts and AI investments. “Large shifts are currently afoot across domestic politics, geopolitics, and technology, bringing a heightened level of uncertainty regarding how each will play out. Nonetheless, the US economy continues to perform exceptionally well in many regards, maintaining historically low levels of unemployment alongside robust GDP growth.

However, the disruption to the global oil supply directly threatens this economic health. The country is inevitably entering a period of markedly higher inflation, and while GDP growth and employment will suffer, the immediate impact on them is largely offset by the multi-faceted economic stimulus currently serving as a backdrop for the US economy.

The primary risk to this outlook is if the Strait of Hormuz remains closed beyond the summer, which would send oil prices significantly higher than their already elevated levels. A prolonged closure would disrupt the US economy to a much greater degree, especially if it punctures the currently lofty equity valuations, which would put the possibility of a
recession back on the table.”1
The UCLA Forecast assumes real Gross
Domestic Product (GDP) growth of 2.1% in 2026,
consistent with the performance in 2025. The
estimate for 2026 is down from the 3% growth
estimated in the Spring 2026 UCLA Forecast;
growth in no longer expected to accelerate in
2026 as higher energy prices are expected to
diminish household spending capacity. In 2027,
real GDP growth is projected to drop to 1.8%
with consumer spending constrained by
increases in the cost of living due to the oil
supply crunch, government spending cuts taking
effect, particularly to Medicaid and SNAP, and a
more modest pace of AI investment growth.

1 UCLA Anderson Forecast for the Nation, Summer 2026 Report: One Inflationary Battle After Another, Clement Bohr, May 2026
Quarterly Real GDP Growth Forecast
(Seasonally Adjusted Annual Rates)
•GDP Gr,r,,wth F,Qr~c;:nt

5..-----------------------
11 .I 1111111111

2 City of Santa Clara
Financial Status Report as of April 30, 2026

In the second estimate for the first quarter of 2026, the Gross Domestic Product (GDP) increased at an annual rate of 1.6%, following a GDP increase of 0.5% in the fourth quarter 2025. The increase in real GDP reflected increases in investment, exports, consumer spending, and government spending.

Imports, which are a subtraction in the calculation of GDP, also increased.2

On a national level, the unemployment rate remained unchanged at 4.3% between March and April 2026. In April, the number of unemployed persons totaled 7.4 million, an increase from 7.2 million in March 2026.3

2 https://www.bea.gov/news/2026/gdp-advance-estimate-1st-quarter-2026

3 https://www.bls.gov/news.release/pdf/empsit.pdf
Reail ,GDP, Percent Change From Pr-ecediing Quarter
Seasona lly eajust ed en.nu.a I rates.
,o
4 .0
3 .0
1 .0

1.0 0 .0
- 1.0
Q4
2024
Ql Q2
GDP Gross dom es.tic prod uct
U.S. Bureau ot Econom ic Analysis
Chart 1. Unemploymen t rate , seasonal ly adjus t ed,
Apri ll 2024 - April 2026
Percen t

5.5 5.0

4.5 4.0

3.5 3.0
Apr-24 Jul-24 Oct-24 Jan-25 Apr-25 Ju~25 Oct-25 Jan-26 Apr-26 N ote: Data for October 20 25 were l'Hlt collec ed due to the fede ra l goYemment shutdown.

Q3
2025
Q.4 Ql
2026
Chart 2. Nonfarm payroll emp loyment over-the-month change, seasonally adjusted , April 2024 -Apr il 2026
Thousands
300
200
100
0 -100
-200
Apr-24 Jul-24 Oct-24 Jan-25 Apr-25 Ju~25 001-25 Jan-26 Ap-26

3 City of Santa Clara
Financial Status Report as of April 30, 2026

At the state level, the California unemployment rate was 5.3% in April 2026, consistent with the March 2026 rate. This rate is slightly down from the 5.4% rate in April 2025. Over the past year, California employers have gained 101,500 nonfarm jobs (0.56% increase).4 The unadjusted unemployment rate in the San José-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) was 3.7% in April 2026, down slightly from a revised 3.9% in March 2026, and below the April 2025 level of 4.0%. Between April 2025 and April 2026, employment in this region increased by 15,200 jobs, or 1.3%. The largest increases were in private education and health services (up 13,000 jobs) and construction (up 3,800 jobs).5
General Fund
The General Fund is the major operating fund for the City and includes multiple programs, services, and activities for the residents and businesses of the City. The adopted budget for operating revenues and expenditures for fiscal year 2025/26 was $353.0 million. The amended budget for revenues and expenditures was adjusted to $385.5 million to reflect carryover encumbrances from fiscal year 2024/25 and various budget amendments approved by the City Council through April 2026.

General Fund revenues are tracking to exceed the budget and expenditures are tracking to end the year with savings.

4 https://edd.ca.gov/en/about_edd/news_releases_and_announcements/unemployment-april-2026/ 5 https://labormarketinfo.edd.ca.gov/file/lfmonth/sjos$pds.pdf

4 City of Santa Clara
Financial Status Report as of April 30, 2026

General Fund Revenues
As of April 30, 2026, $272.8 million, or 80.7% of General Fund revenue (excluding transfers) was received. Transfers and use of reserves of $47.4 million have occurred as budgeted.

Adopted Budget
Amended
Budget
Actual Through
04/30/2026
Percentage
Received
Actual Through
04/30/2025
$
Change From
Prior Year
Percentage
Change
TAXES
Sales Tax 65,850,000$ 65,850,000$ 50,668,710$ 76.95% 48,959,932$ 1,708,778$ 3.49% Property Tax 101,181,000 101,181,000 76,657,243 75.76% 71,802,154 4,855,089 6.76% Transient Occupancy Tax 27,500,000 27,500,000 22,799,241 82.91% 18,970,550 3,828,691 20.18% Other Taxes 7,200,000 7,200,000 5,162,234 71.70% 4,720,691 441,543 9.35% Total Taxes 201,731,000 201,731,000 155,287,428 76.98% 144,453,327 10,834,101 7.50%

LICENSES & PERMITS
Business Licenses 6,200,000 6,200,000 4,965,855 80.09% 5,021,923 (56,068) -1.12% Building Permits - - 1,266,301 N/A 1,150,319 115,982 10.08% Fire Operation Permits 1,998,000 1,998,000 1,677,666 83.97% 1,798,701 (121,035) -6.73% Miscellaneous Permits 26,000 26,000 254 0.98% 74,227 (73,973) -99.66% Total Licenses & Permits 8,224,000 8,224,000 7,910,076 96.18% 8,045,170 (135,094) -1.68% FINES & PENALTIES 1,557,000 1,557,000 2,721,647 174.80% 1,860,183 861,464 46.31% INTERGOVERNMENTAL 580,000 1,256,079 1,070,026 85.19% 4,582,816 (3,512,790) -76.65% CHARGES FOR SERVICES 35,626,474 35,843,074 31,373,707 87.53% 28,700,639 2,673,068 9.31% SILICON VALLEY POWER TRANSFER 37,275,000 37,275,000 31,062,502 83.33% 29,554,249 1,508,253 5.10%

USE OF MONEY & PROPERTY
Interest 6,247,000 6,247,000 8,256,326 132.16% 4,503,122 3,753,204 83.35% Rent 13,107,611 13,536,011 12,217,238 90.26% 10,209,880 2,007,358 19.66% Total Use of Money & Property 19,354,611 19,783,011 20,473,564 103.49% 14,713,002 5,760,562 39.15% MISCELLANEOUS REVENUES 380,000 1,220,816 1,139,866 93.37% 486,354 653,512 134.37%

OTHER FINANCING SOURCES
Operating Transfer In - Storm Drain 1,454,000 1,454,000 1,454,000 100.00% 1,454,000 - 0.00% Operating Transfer In - Reserves 9,556,671 16,973,212 16,973,212 100.00% 13,950,549 3,022,663 21.67% Operating Transfer In - Fund Balances(1) 5,816,858 28,620,857 28,620,857 100.00% 6,162,369 22,458,488 364.45% Operating Transfer In - Miscellaneous 405,265 401,746 401,746 100.00% 2,201,534 (1,799,788) -81.75% Total Other Financing Sources 17,232,794 47,449,815 47,449,815 100.00% 23,768,452 23,681,363 99.63%

STADIUM OPERATION
Charges for Services 24,423,380 24,497,380 20,428,625 83.39% 17,523,231 2,905,394 16.58% Rent and Licensing 6,640,308 6,640,308 1,318,972 19.86% 7,612,194 (6,293,222) -82.67% Total Stadium Operation 31,063,688 31,137,688 21,747,597 69.84% 25,135,425 (3,387,828) -13.48% TOTAL GENERAL FUND 353,024,567$ 385,477,483$ 320,236,228$ 83.08% 281,299,617$ 38,936,611$ 13.84% (1) The Operating Transfer In - Fund Balances includes the carryover encumbrances of open purchase orders as of June 30, 2025 and mid year budget amendment from reserves.

Function

CITY OF SANTA CLARA

GENERAL FUND

REVENUE OVERVIEW AND COMPARISON BY TYPE
FISCAL YEAR 2025/26 PY REVENUE COMPARISON

5 City of Santa Clara
Financial Status Report as of April 30, 2026

General Fund Revenues
Sales Tax: The City of Santa Clara sales tax rate is 9.75% effective April 1, 2026 (Santa Clara County voters approved Measure A to increase the sales tax for the County of Santa Clara by 0.625%). Of the

9.75%, the City of Santa Clara receives 1.0%. As of April 30, 2026, $50.7 million has been recorded, which is 3.5% higher than prior year collection levels. Given the timing of payments, the sales tax receipts through April account for actual activity in the first two quarters (July 2025 through December 2025) plus two advances for January and February 2026. In addition, $0.6 million has been received for the Proposition 172 Public Safety Sales Tax, which is consistent with the prior fiscal year.

Following is information on the general sales tax receipts by quarter. • First quarter of FY 2025/26 (July – September activity): receipts totaled $18.4 million. This collection level was 3.9% below the prior year receipts of $19.2 million for the first quarter of FY 2024/25. This decrease was the result of a 16.0% decrease in the Business-to-Business category, partially offset by growth in the remaining categories. • Second quarter of FY 2025/26 (October – December activity): receipts totaled $21.9 million and were up 8.6% from the same period last year. This increase was primarily the result of a

30.2% increase in the County pool; these collections represented approximately 23% of the City’s sales tax receipts. The City business categories that experienced growth in the second quarter included Construction (up 42.0%), Transportation (up 2.9%), and General Retail (up

1.8%). This growth was partially offset by declines in food products (down 3.4%), and business to business (down 12.3%).
• Third quarter of FY 2025/26 (January - March activity): While not reflected in the data through April, the City received the true-up payment for the third quarter of FY 2025/26 in May.

General sales tax receipts in the third quarter totaled $20.7 million and were up 0.6% from the same quarter in the prior fiscal year. Data is not yet available on the performance by business category.

Through the first three quarters of the fiscal year, collections were up 1.9% from the extremely high collection level in the prior fiscal year.

Given the strong performance to date and the strong performance in FY 2024/25, collections are tracking to exceed the budget estimate of $65.9 million. Collections are projected to exceed the budget by approximately $15 million based on the current data available and projections from the City’s sales tax consultant.

Property Tax: Through April, property tax receipts totaled $76.7 million, up 6.8% from the prior year.

The majority of property tax revenue is collected in the second half of the fiscal year. Based on information from the County of Santa Clara, property tax receipts are projected to end the year at $103.8 million, slightly above the Adopted Budget estimate of $101.2 million.

6 City of Santa Clara
Financial Status Report as of April 30, 2026

Transient Occupancy Tax (TOT): TOT is calculated as a percentage of City hotel/motel room charges. The City’s TOT rate is 13.5%. Through April 30, 2026, $22.8 million has been collected, which reflects a 20.2% increase when compared to the collection level in the prior year. Beginning July 2025, all hotels submit TOT payments monthly rather than a combination of monthly and quarterly payments, which will impact the collection pattern during this fiscal year. Based on the higher prior year collection level, current year receipts, and the impact from the Super Bowl and FIFA World Cup events, TOT revenue is projected to exceed the budgeted estimate by year-end by $3 million - $5 million.

Other Taxes: Includes franchise tax and documentary transfer tax. The City has collected $5.2 million through April, including franchise tax ($4.0 million) and documentary transfer tax ($1.2 million).

Receipts are 9.4% higher than last fiscal year’s collection level of $4.7 million. Growth of 2.6% is needed to meet the budgeted estimate.

Licenses & Permits: Includes business licenses, fire operation permits, and miscellaneous permits and fees. This category also includes a portion of building permits that are allocated for advanced planning. Licenses and permits revenue collections are tracking above par with receipts totaling $7.9 million, or 96.2% of the $8.2 million budget. This collection level is consistent with prior year receipts of $8.0 million. Business licenses receipts represent the majority of the collections to date at $5.0 million.

Collections in this category are tracking on par with the prior year level but are projected to end the year slightly below the $6.2 million budget.

Fines & Penalties: Includes collection charges (late fees), vehicle, parking, court fines, and miscellaneous penalty fines. The revenue collected in this category through April was $2.7 million, which is above the budget of $1.6 million and the prior year level collections of $1.9 million. The majority of the receipts are comprised of collection charges. The variance from the prior year is primarily due to higher collection charges, partially offset by a decrease in municipal fines collected.

Intergovernmental: Includes motor vehicle fees, state homeowner property tax relief, state mandated reimbursement and redistribution of land sale proceeds and ground leases from the Successor Agency.

Through April 30, 2026, $1.1 million has been collected in this category, which is 85.2% of the budget.

This collection level is 77% lower than prior year levels; collections were higher last year due to wildland reimbursements. Motor vehicle fees total $0.2 million, slightly exceeding the budget, and the State reimbursement for homeowners property tax relief totals $0.1 million and is expected to reach the $0.2 million budget by year-end. The miscellaneous other agency revenues total $0.8 million, which primarily reflects the SB 90 reimbursements from the State for state-mandated programs delivered by the Police Department and wildland reimbursements for the Fire Department. Budget actions to appropriate these funds to the Police and Fire Departments were approved as part of the July/August Monthly Financial Report and February and March Monthly Financial Reports, respectively.

Charges for Services: Includes various plan check and zoning-related fees, engineering fees, administrative fees, and community service revenue from various recreational activities. Through April, collections totaled approximately $31.4 million or 87.5% of the budget. This reflects a 9.3% increase compared to last year’s collections, primarily due to higher receipts in engineering fees, interdepartmental charges, and planning and zoning fees.

7 City of Santa Clara
Financial Status Report as of April 30, 2026

Silicon Valley Power Transfer: In accordance with the City’s charter, Silicon Valley Power (SVP) pays

5.0% of gross revenues to the General Fund. Transfers throughout the year are based on the budgeted estimate and will be trued up at the end of the fiscal year based on actual performance. Based on the prior year collections and activity levels in SVP, receipts in this category are expected to exceed the budgeted estimate.

Use of Money & Property: Includes realized investment income and rental income. Collections of $20.5 million are higher than prior year levels in both categories. The increase in rental income reflects higher right-of-way collections and lease revenues. Interest collections were 83% higher than prior year levels due to several factors, including an increase in the size of the portfolio, the interest income distribution timing, a higher level of realized losses last fiscal year, and higher earnings for certain securities. Receipts in this category are expected to exceed the budgeted estimate by over $5.0 million based on current collection trends.

Miscellaneous Revenues: Includes developer fees, donations, damage recovery, and one-time miscellaneous revenues. Through April, collections of $1.1 million are tracking at 93% the budget and are 134% above the prior year collections of $0.5 million. This increase is primarily due to a settlement agreement for damages incurred at Lick Mill Pump Station; the City was reimbursed $0.5 million for these damages. A budget action recognizing the reimbursement was approved by the City Council on January 13, 2026.

Stadium Operation: Through April 30, 2026, $21.7 million has been collected through charges for services and rent. Of this amount, $3.3 million and $5.6 million represents public safety cost reimbursements for non-NFL events and NFL games, respectively. The City received $4.8 million in revenue from the Stadium Authority’s year-end excess revenue distribution to the General Fund. The City also received the ground lease payment of $1.3 million and general and administrative cost reimbursements of $1.9 million, both from the Stadium Authority. Reimbursements of $3.9 million have been received from the Bay Area Host Committee. Remaining collections of $0.9 million reflected parking permits. A budget action is included as part of this report for additional reimbursements related to higher than budgeted deployment costs related to the FIFA World Cup matches.

8 City of Santa Clara
Financial Status Report as of April 30, 2026

General Fund Expenditures
As of April 30, 2026, $314.0 million or 81.5% of the General Fund operating budget had been expended, which is higher than prior year expenditure levels. Excluding transfers, expenditures totaled $259.9 million, or 78.4% of the budget, which is below par of 83%. Transfers of $54.1 million have occurred as budgeted. Overall, expenditures in the General Fund are within budgeted levels through April and are expected to end the year with savings.

Adopted Budget
Amended
Budget
Actual Through
04/30/2026
Percentage
Use d
Actual Through
04/30/2025
$
Change From
Prior Year
Percentage
Change

GENERAL GOVERNMENT
Non-Departmental 20,501,477$ 20,160,144$ 13,035,755$ 64.66% 11,758,804$ 1,276, 951$ 10.86% City Council 1,268,362 1,273,274 949,813 74.60% 917,110 32,703 3.57% City Clerk 1,761,474 1,763,949 1,373,218 77.85% 1,932,238 (559,020) -28.93% City Manager 5,859,758 6,942,349 5,096,696 73.41% 3,652,413 1,444,283 39.54% City Attorney 4,619,355 4,760,193 3,701,993 77.77% 2,463,586 1,238,407 50.27% City Auditor 1,075,554 1,167,005 651,493 55.83% 635,201 16,292 2.56% Human Resources 5,470,869 5,758,815 3,518,361 61.10% 3,462,219 56,142 1.62% Finance 20,897,522 21,598,708 17,263,673 79.93% 17,134,563 129,110 0.75% Total General Government 61,454,371 63,424,437 45,591,002 71.88% 41,956,134 3,634,868 8.66% PUBLIC WORKS 30,216,576 31,460,071 23,528,650 74.79% 21,052,776 2,475,874 11.76% COMMUNITY DEVELOPMENT 6,039,535 6,237,266 4,604,601 73.82% 4,001,716 602,885 15.07% PARKS AND RECREATION 24,548,978 25,373,495 19,264,949 75.93% 17,641,269 1,623,680 9.20%

PUBLIC SAFETY
Fire 70,335,667 71,724,082 59,409,447 82.83% 57,595,704 1,813,743 3.15% Police 99,261,544 100,299,895 83,412,826 83.16% 75,242,730 8,170,096 10.86% Total Public Safety 169,597,211 172,023,977 142,822,273 83.02% 132,838,434 9,983,839 7.52% LIBRARY 12,178,570 12,300,254 9,830,386 79.92% 9,803,534 26,852 0.27% DEPARTMENTAL TOTAL 304,035,241 310,819,500 245,641,861 79.03% 227,293,863 18,347,998 8.07%

OTHER FINANCING USES
Operating Transfer Out - Miscellaneous 1,062,675 1,635,973 1,635,973 100.00% 1,742,520 (106,547) -6.11% Operating Transfer Out - Debt Services 1,406,979 1,406,979 1,406,979 100.00% 1,405,940 1,039 0.07% Operating Transfer Out - Maintenance Dtrct 1,079,493 1,079,493 1,079,493 100.00% 977,546 101,947 10.43% Operating Transfer Out - Cemetery 1,078,109 1,078,109 1,078,109 100.00% 823,000 255,109 31.00% Operating Transfer Out - CIP 6,352,233 30,793,808 30,793,808 100.00% 14,436,988 16,356,820 113.30% Operating Transfer Out - Reserves 17,649,996 18,100, 112 18,100,112 100.00% 7,324,722 10,775,390 147.11% Total Other Financing Uses 28,629,485 54,094,474 54,094,474 100.00% 26,710,716 27,383,758 102.52% STADIUM OPERATION 20,359,841 20,563,508 14,293,660 69.51% 7,320,181 6,973,479 95.26% TOTAL GENERAL FUND 353,024,567$ 385,477,483$ 314,029,995$ 81.47% 261,324,760$ 52,705,235$ 20.17% Function

CITY OF SANTA CLARA

GENERAL FUND

EXPENDITURES OVERVIEW AND COMPARISON BY FUNCTION
FISCAL YEAR 2025/26 PY EXPENDITURES COMPARISON

9 City of Santa Clara
Financial Status Report as of April 30, 2026

General Fund Expenditures
Below is an explanation of certain budget to actual expenditure variances by program.

Non-Departmental: Includes expenditures that are not attributable to a single department, but a function of the City in general. Through April, expenditures totaled $13.0 million, or 64.7% of the budget, which is below par of 83%. Current year spend is tracking higher than prior year levels, primarily in the salaries and benefits and contractual services categories. Spend is also higher in the advertising and community promotion category as a result of the “Where the Mission Meets the Moment” community events. These costs are partially offset by sponsorship revenue received by the City and appropriated to Non-Departmental as approved by the City Council as part of the Monthly Financial Reports for December 2025 and January 2026.

City Attorney: Actual expenditures through April totaled approximately $3.7 million, which is 77.8% of the budget, which is below par. Spending is higher than the total expenditures through the same time last fiscal year by 50.3% due to higher salaries and benefits costs and outside legal counsel costs. A budget action in the amount of $230,000 is included as part of this report to address increased legal service costs associated with new and ongoing litigations.

City Clerk: Through April, actual expenditures were tracking slightly below budget at approximately $1.4 million or 77.9% of the budget. This spend is 28.9% lower than prior year levels due to one-time election costs incurred in February 2025. A budget action in the amount of $10,000 is included as part of this report to address increased expenditures for Public Record Act (PRA) assessments.

City Council: Through April, expenditures of $0.9 million were at 74.6% of budget, which is below par.

Compared to the same period through last fiscal year, this reflects a 3.6% increase in expenditures, resulting from higher salary and benefits, operating supplies, and conference, training and travel spend.

City Manager: The actual expenditures through April totaled $5.1 million, or 73.4% of the budget, which is below par for this time of the year. Expenditures are approximately 39.5% higher compared with the spending level during the same period last fiscal year. This is due to higher spend in the salaries and benefits, operating supplies, and contractual services categories.

Community Development Department: This department consists of three divisions: Planning, Building, and Housing and Community Services. The Building Division of this department is reflected in the Building Development Services Fund, which falls under the special revenue section of this report.

Through April, departmental expenditures for the Planning and Housing and Community Services divisions totaled $4.6 million, or 73.8% of the budget, which is below par of 83%. This expenditure level is 15.1% above the prior year as a result of higher salaries and benefits and contractual services spend.

Finance Department: Through April, the Department’s expenditures totaled $17.3 million, or 80% of the budget, which is slightly below par. This expenditure level is consistent when compared to the same period last year.

10 City of Santa Clara
Financial Status Report as of April 30, 2026

Fire Department: Through April, actual expenditures totaled $59.4 million, or 82.8% of the budget, which is at par. These expenditures are 3.2% above the spending level through the same period last fiscal year. Overtime expenditures are tracking at 187.6% of the budget, which is well above par.

Excluding reimbursable mutual aid-related overtime, the departmental overtime remains at approximately 181.4% of the budget. While this overtime figure is above par, it is important to note that overtime is used to backfill for vacant positions and the vacancy savings offset a portion of the overtime costs.

Through April, absences are up 13% (from 67,551 to 76,246 hours) when compared with the prior fiscal year and remain above historical levels. Absences are trending high in the areas of injury leave, disability leave, and compensation time usage. Employees can elect compensatory time over overtime pay when backfilling shift absences, which increases the need to backfill when the compensatory time is used. Through April, the compensatory time payouts total $1.92 million which is above historical levels and 31% above the payouts of $1.47 million experienced through April of last fiscal year.

Expenditures are currently projected to end the fiscal year approximately $2.4 million to $2.7 million over budget. A portion of this overage can be offset by approximately $0.7 million in additional ambulance revenue. A budget amendment is recommended as part of this report to recognize and appropriate these revenues. After accounting for this adjustment, the remaining projected shortfall is approximately $1.8 million to $2.0 million. To conservatively address the anticipated year-end overage, an additional budget amendment of $2.0 million is included.

Library Department: Through April, actual expenditures totaled approximately $9.8 million, or 80% of the budget, which is slightly below par, but consistent with the prior year expenditure level.

Parks and Recreation Department: Through April, actual expenditures totaled $19.3 million, or 75.9% of the budget, which is below par, but 9.2% higher than prior year actuals of $17.6 million. This increase reflects higher spend in the salaries and benefits categories as well as operating supplies.

Police Department: Expenditures through April are tracking at $83.4 million, or 83.2% of the budget; this is approximately 10.9% higher than prior year spending levels. The increase is mainly due to higher spend in the salaries and benefits, particularly in the overtime category. There is also higher spend in the operating supplies, contractual services, and capital outlay categories. Earlier in the fiscal year, the City Council approved MOU agreements for Units 2 and 10, both with fiscal implications totaling approximately $3.0 million. While the Department has been able to absorb a substantial amount of these costs, a budget action is included as part of this report to address the portion that cannot be absorbed.

Stadium Operation: Stadium operating expenditures are incurred first and billed on a reimbursement basis creating a timing difference in revenue recognition. Stadium expenditures of $14.3 million through April are tracking at 69.5% of the budget; this expenditure level is 95.3% above the prior fiscal year due planning and deployment activities related to the Super Bowl LX and FIFA World Cup 2026. Events at the Stadium through April include two soccer matches, four concerts, two preseason and eight regular season NFL games; these costs are fully reimbursed by the Stadium Manager and the Stadium

11 City of Santa Clara
Financial Status Report as of April 30, 2026

Authority. February events also include Super Bowl LX and the community event: Celebrate Santa Clara. The Bay Area Host Committee also provides reimbursement for expenses incurred related to Super Bowl LX and FIFA World Cup 2026 planning costs. A budget action is included as part of this report to address higher than budgeted deployment costs related to the FIFA World Cup matches.

12 City of Santa Clara
Financial Status Report as of April 30, 2026

Special Revenue Funds
The table below is a summary of revenues and expenditures of select Special Revenue Funds as of April 30, 2026. The amended budget reflects carryover encumbrances from fiscal year 2024/25 and budget amendments approved by the City Council through April 2026.

Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 4/30/2026 Received 4/30/2025 Prior Year Change Building Development Services Fee
Fund
16,736,000$ 16,736,000$ 16,796,248$ 100.36% 14,927,205$ 1,869,043$ 12.52% City Affordable Housing Fund 1,253,326 502,171 568,315 113.17% 1,077,543 (509,228) -47.26% Fire CUPA Fund 2,019,000 2,138,200 2,172,346 101.60% 180,159 1,992,187 1105.79% Fire Development Services Fee
Fund
3,429,000 3,429,000 3,615,128 105.43% 3,455,887 159,241 4.61% Housing and Urban Development 5,427,794 5,561,800 996,639 17.92% 2,230,706 (1,234,067) -55.32% Housing Authority Fund 281,088 281,088 387,420 137.83% 46,320 341,100 736.40% Housing Successor Fund 1,302,573 1,302,573 456,824 35.07% 930,095 (473,271) -50.88% TOTAL 30,448,781$ 29,950,832$ 24,992,920$ 83.45% 22,847,915$ 2,145,005$ 9.39% Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 4/30/2026 Use d 4/30/2025 Prior Year Change Building Development Services Fee
Fund
17,307,319$ 18,707,334$ 13,765,015$ 73.58% 13,328,766$ 436,249$ 3.27% City Affordable Housing Fund 6,984,995 7,292,572 965,975 13.25% 777,904 188,071 24.18% Fire CUPA Fund 1,779,867 1,814,872 1,317,911 72.62% 60,596 1,257,315 2074.91% Fire Development Services Fee
Fund
3,904,315 3,926,714 2,958,331 75.34% 2,944,004 14,327 0.49% Housing and Urban Development 5,427,794 5,720,995 2,110,062 36.88% 2,395,664 (285,602) -11.92% Housing Authority Fund 459,878 501,371 138,295 27.58% 134,323 3,972 2.96% Housing Successor Fund 1,127,973 1,347,976 647,165 48.01% 500,773 146,392 29.23% TOTAL 36,992,141$ 39,311,834$ 21,902,754$ 55.72% 20,142,030$ 1,760,724$ 8.74%

PRIOR YEAR EXPENDITURE COMPARISON

CITY OF SANTA CLARA

SPECIAL REVENUE FUNDS

REVENUE AND EXPENDITURES - OVERVIEW AND COMPARISON BY FUND REVENUE - FISCAL YEAR 2025/26 PRIOR YEAR REVENUE COMPARISON EXPENDITURES - FISCAL YEAR 2025/26

Through the end of April, revenues totaled $25.0 million, or 83.5% of the estimate, which is at par of 83%, while expenditures totaled approximately $21.9 million, or 55.7%. Revenues in both the Building and Fire Development Services Funds and the Fire CUPA Fund are tracking above par, while expenditures in these funds are tracking below par. In the Fire CUPA Fund, expenditures are tracking well above prior year levels as it was newly established in FY 2024/25. The Housing Authority Fund revenue is tracking above budget and significantly above prior year levels due to additional interest paid on a housing loan, while revenue in the City Affordable Housing Fund is tracking below prior year levels. This is a result of a correction in booking for interest accrued on housing impact fees, which is now recorded in the City Affordable Housing Capital Fund. Expenditures are tracking higher in this fund

13 City of Santa Clara
Financial Status Report as of April 30, 2026

when compared to prior years due to higher salaries and benefits and contractual services spend. In the Housing Successor Agency Fund, contractual services spend is higher than prior years, while interest collections on housing loans have come in lower than prior years.

Internal Service Funds
The table below displays the expenditures in the internal service funds across the City. The amended budget reflects current year appropriations, prior year carryover, and budget amendments approved through April 2026. As of April 30, 2026, the internal service fund expenditures totaled $37.7 million, or

55.8% of the amended budget. The expenditure fluctuations in the Vehicle Replacement Fund are due to the timing of vehicle purchases throughout the year. The significant decrease in spend in the Communication Acquisitions Fund is a result of the replacement of public safety radios that occurred last fiscal year. In the Information Technology Services Fund, higher spend is attributable to the contractual services and capital outlay categories. Expenditures are significantly lower in the Special Liability Insurance Fund when compared to last fiscal year due to high insurance claims expenses that were incurred in FY 2024/25.

Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 4/30/2026 Use d 4/30/2025 Prior Year Change Communication Acquisitions Fund 1,064,336$ 1,642,638$ 476,389$ 29.00% 5,926,859$ (5,450,470)$ -91.96% Fleet Maintenance and Operations
Fund
6,757,227 7,417,317 5,429,991 73.21% 4,872,742 557,249 11.44% Information Technology Services
Fund
18,755,875 23,478,149 13,277,943 56.55% 10,208,299 3,069,644 30.07% Public Works Capital Projects
Management Fund
4,991,087 5,863,020 3,937,675 67.16% 3,385,039 552,636 16.33% Special Liability Fund 9,152,000 9,209,062 5,411,449 58.76% 10,362,647 (4,951,198) -47.78% Unemployment Insurance Fund 100,000 100,000 117,288 117.29% 74,713 42,575 56.98% Vehicle Replacement Fund 3,994,000 11,014,019 2,402,202 21.81% 6,245,655 (3,843,453) -61.54% Workers' Compensation Fund 6,858,000 8,858,000 6,634,863 74.90% 4,953,001 1,681,862 33.96% TOTAL 51,672,525$ 67,582,205$ 37,687,800$ 55.77% 46,028,955$ (8,341,155)$ -18.12%

CITY OF SANTA CLARA

INTERNAL SERVICE FUNDS

EXPENDITURES - OVERVIEW AND COMPARISON BY FUND
EXPENDITURES - FISCAL YEAR 2025/26 PRIOR YEAR EXPENDITURE COMPARISON

14 City of Santa Clara
Financial Status Report as of April 30, 2026

Governmental Capital Improvement Funds
The table below lists the revenue for selected capital improvement funds. The amended budget reflects current year appropriations, prior year carryover, and budget amendments approved through April 2026. As of April 30, 2026, the capital fund revenue totaled approximately $24.5 million. In the Parks and Recreation Capital Fund, $13.3 million represents MFA collections, $1.2 million represents Quimby Act fees received, with interest earnings accounting for the remaining collections. The revenue collected in the Related Santa Clara Fund represents developer contributions. The revenue shown in the Storm Drain Capital Fund is customer service charges. In the Tasman East Specific Infrastructure Fund, $2.0 million reflects impact fee collections, with interest earnings accounting for the remaining collections. The collections in the Streets and Highways Capital Fund are comprised of interest earnings, grant funding, fees, and VTA Measure B proceeds.

Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 4/30/2026 Received City Affordable Housing Capital Fund 211,155$ -$ 211,155$ 211,155$ 100.00% Parks & Recreation 23,494,971 - 23,494,971 16,648,824 70.86% Public Buildings 110,027 - 110,027 110,028 100.00% Related Santa Clara Developer 932,667 290,000 1,222,667 235,000 19.22% Storm Drain 1,497,712 2,984,107 4,481,819 1,343,899 29.99% Streets & Highways 15,802,148 19,942,011 35,744,159 3,705,487 10.37% Tasman East Specific Infrastructure
Improvement Fund
217,682 3,517,250 3,734,932 2,193,554 58.73% TOTAL 42,266,362$ 26,733,368$ 68,999,730$ 24,447,947$ 35.43%

CITY OF SANTA CLARA

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND
REVENUE - FISCAL YEAR 2025/26

The table below lists the total amended budgeted amounts for expenditures in the Capital Improvement Funds. Similar to the revenue table, the amended expenditure budgets consist of current year appropriations, prior year carryover encumbrance balances in Governmental Capital Improvement Funds, and budget amendments approved through April 2026. As of April 30, 2026, capital fund expenditures totaled $36.3 million, or 10.7% of the amended budget. The table includes the Measure I General Obligation (GO) Bond funded projects. The current year budget reflects the first tranche of the GO bond proceeds, with approximately 2.8% spent. The FY 2026/27 and FY 2027/28 Adopted Biennial Capital Budget included the carryover of $63.2 million of these funds from FY 2025/26 to FY 2026/27.

As part of the adoption of the FY 2025/26 and FY 2026/27 biennial operating budget, capital funds were carried over for projects that were not anticipated to be completed by June 30, 2025. Necessary additional adjustments to the capital carryover amounts were included as part of the Budgetary Year-

15 City of Santa Clara
Financial Status Report as of April 30, 2026

End Report for FY 2024/25, which was approved by the City Council in December 2025. Budget actions were also included in the FY 2026/27 and FY 2027/28 biennial capital budget to carryover project funds from FY 2025/26 to FY 2026/27.

Actual
Fund Cur rent Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 4/30/2026 Use d City Affordable Housing Capital Fund 4,944,484$ -$ 4,944,484$ -$ 0.00% Fire 500,866 1,854,028 2,354,894 723,606 30.73% General Gov't - Other 4,437,516 12,674,976 17,112,492 1,217,221 7.11% Library 24,642 653,161 677,803 18,170 2.68% Measure I General Obligation Bond
Fund
96,634,500 - 96,634, 500 2,710,710 2.81% Parks & Recreation 11,437,074 40,887,990 52,325,064 1,681,036 3.21% Public Buildings 43,762,209 8,977,180 52,739,389 4,307,328 8.17% Related Santa Clara Developer 723,037 343,370 1,066,407 343,340 32.20% Storm Drain 911,490 8,707,187 9,618,677 972,908 10.11% Streets & Highways 20,213,576 76,260,521 96,474,097 22,838,426 23.67% Tasman East Specific Infrastructure
Improvement Fund
1,434,465 2,828,615 4,263,080 1,443,578 33.86% TOTAL 185,023,859$ 153,187,028$ 338,210,887$ 36,256,323$ 10.72% EXPENDITURES - FISCAL YEAR 2025/26

CITY OF SANTA CLARA

SUMMARY OF EXPENDITURES

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

16 City of Santa Clara
Financial Status Report as of April 30, 2026

Enterprise Funds
The table below is a summary of revenues and expenses for the Enterprise Operating Funds as of April 30, 2026. Overall, revenues and expenditures are tracking below budgeted levels. Compared to prior year levels, revenues are tracking lower, whereas expenditures are tracking higher.

Actual Actual $
Fun
d Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 4/30/2026 Received 4/30/2025 Prior Year Change Cemetery Fund 600,000$ 600,000$ 512,545$ 85.42% 511,207$ 1,338$ 0.26% Electric Utility Fund 1,128,195,241 1,128,195,241 722,963,344 64.08% 773,530,280 (50,566,936) -6.54% Sewer Utility Fund 52,407,375 52,425,510 47,176,312 89.99% 46,575,664 600,648 1.29% Solid Waste Utility Fund 42,287,613 42,287,613 34,216,939 80.91% 32,200,137 2,016,802 6.26% Water Recycling Fund 9,651,409 9,651,409 7,377,257 76.44% 8,462,758 (1,085,501) -12.83% Water Utility Fund 76,402,644 76,415,821 56,752,946 74.27% 51,449,218 5,303,728 10.31% TOTAL REVENUE 1,309,544,282$ 1,309,575,594$ 868,999,343$ 66.36% 912,729,264$ (43,729,921)$ -4.79% Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 4/30/2026 Use d 4/30/2025 Prior Year Change Cemetery Fund 1,757,102$ 1,774,177$ 910,969$ 51.35% 953,033$ (42,064)$ -4.41% Electric Utility Fund 712,617,141 723,337,626 548,937,029 75.89% 472,748,978 76,188,051 16.12% Sewer Utility Fund 43,738,253 44,110,349 35,131,056 79.64% 30,794,517 4,336,539 14.08% Solid Waste Utility Fund 42,061,065 46,374,375 31,816,759 68.61% 30,850,806 965,953 3.13% Water Recycling Fund 10,890,055 14,745,574 8,501,469 57.65% 8,121,958 379,511 4.67% Water Utility Fund 66,793,248 68,017,282 49,479,916 72.75% 47,018,443 2,461,473 5.24% TOTAL - Operating
Appropriations
877,856,864$ 898,359,383$ 674,777,198$ 75.11% 590,487,735$ 84,289,463$ 14.27% PRIOR YEAR EXPENSE COMPARISONEXPENDITURES - FISCAL YEAR 2025/26

CITY OF SANTA CLARA

ENTERPRISE OPERATING FUNDS

REVENUE AND EXPENSES - OVERVIEW AND COMPARISON BY FUND
REVENUE - FISCAL YEAR 2025/26 PRIOR YEAR REVENUE COMPARISON

Revenues in the electric (which also includes the Electric Debt Service Fund), water, sewer (which also includes the Sewer Debt Service Fund) and water recycling funds are primarily from customer service charges. The activity levels for these customer service charges also impact the resource and production costs on the expenditure side for these funds. In the Electric Utility Fund, the significant decrease in revenue from the prior year is attributable to bond proceeds received last fiscal year.

Budget actions for the Electric Utility Fund are included in this report, including recognition of higher charges for services, which are offset with higher contribution in-lieu and resource and production costs. Revenue in the Water Recycling Fund is lower than prior year levels due to a reimbursement received last fiscal year. Expenditures in the Sewer Utility Fund are tracking higher than prior year levels due to higher operations and maintenance payments made for the Regional Wastewater Facility (RWF).

17 City of Santa Clara
Financial Status Report as of April 30, 2026

A summary of revenue and expenses in the Enterprise Capital Improvement Funds is detailed in the tables below. Actual revenue through April 30, 2026, totaled $26.7 million, consisting primarily of developer contributions in the Electric Utility Fund and sewer fees in the Sewer Utility Fund. In the Sewer Utility Fund, a reimbursement related to the RWF from the City of San Jose is also reflected.

Enterprise capital fund expenses totaled $104.1 million, or 11.6% of the amended budget. Similar to the general government capital funds, capital funds were carried over from FY 2024/25 as part of the FY 2025/26 and FY 2026/27 budget adoption process for those projects that were not expected to be completed by June 30, 2025. Additional necessary adjustments to the capital carryover amounts based on actual year-end expenditures were included in the Budgetary Year-End Report for FY 2024/25, which was approved by the City Council in December 2025. These actions are reflected in the table below. Budget actions were also included in the FY 2026/27 and FY 2027/28 biennial capital budget to carryover project funds from FY 2025/26 to FY 2026/27.

Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 4/30/2026 Received Electric Utility Fund 40,097,043$ 13,091,676$ 53,188,719$ 20,244,166$ 38.06% Sewer Utility Fund - - - 6,380,818 N/A Solid Waste Utility Fund 260,653 243,847 504,500 6,606 1.31% Street Lighting (1) - - - 11,695 N/A Water Utility Fund - - - 39,760 N/A TOTAL - Revenue 40,357,696$ 13,335,523$ 53,693,219$ 26,683,045$ 49.70% Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 4/30/2026 Use d Cemetery Fund 10$ 270,479$ 270,489$ -$ 0.00% Convention Center Capital
Fund
1,590,412 2,556,629 4,147,041 24,375 0.59% Electric Utility Fund 385,819,281 378,643,486 764,462,767 77,750,072 10.17% Sewer Utility Fund 47,606,403 37,208,230 84,814,633 6,453,681 7.61% Solid Waste Utility Fund 821,876 141,354 963,230 668,822 69.44% Street Lighting (1) 5,837,301 12,872,569 18,709,870 8,148,367 43.55% Water Recycling Fund 50,000 - 50,000 4,320 8.64% Water Utility Fund 15,033,219 6,891,151 21,924,370 11,083,682 50.55%

TOTAL - CIP
Appropriations
456,758,502$ 438,583,898$ 895,342,400$ 104,133,319$ 11.63%

CITY OF SANTA CLARA

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

SUMMARY OF EXPENDITURES
EXPENSES - FISCAL YEAR 2025/26

CITY OF SANTA CLARA

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND
REVENUE - FISCAL YEAR 2025/26

18 City of Santa Clara
Financial Status Report as of April 30, 2026

(1) Street Lighting fund is part of Electric Capital Improvement Funds

19 City of Santa Clara
Financial Status Report as of April 30, 2026

Fund Reserves
By policy, City Council established the City’s General Contingency Reserve, under which reserves for Budget Stabilization and Capital Projects were established. • Budget Stabilization Reserve is set aside for weathering economic downturns, emergency financial crisis, or disaster situations. The reserve target is equal to the expenditures of the City’s General Fund operations for three months (90-day or 25% General Fund Adopted Operating Budget).
• Capital Projects Reserve earmarks funds for the Capital Improvement Program.

Other General Reserves and Enterprise Fund Reserves included in this report are highlighted as follows:
• Technology Fee Reserve is set aside to update and/or replace the City’s aging technology and to ensure internal controls are in compliance with current business standards and legal requirements.
• Land Sale Reserve is net proceeds from the sale of City-owned land, with interest earned on these funds available to be appropriated for General Fund operating expenditures. This reserve is available for appropriation by City Council action.
• The Electric Utility Rate Stabilization Reserve and Operations and Maintenance Reserve ensure sufficient operating cash is available to cover day-to-day expenses, address unforeseen cost increases or revenue shortfalls, and ensure debt service coverage. • The Replacement and Improvement Reserve in the Water and Sewer Utility Funds is for future capital improvement.

The table below summarizes select reserve balances.

20 City of Santa Clara
Financial Status Report as of April 30, 2026

DETAIL OF SELECTED FUND RESERVE BALANCES:

GENERAL

FUND ELECTRIC WATER
Budget Stabilization Reserve 81,450,116$
Capital Projects Reserve 21,383,432
Land Sale Reserve 18,561,159
Technology Fee Reserve 2,827,685
Electric Rate Stabilization Fund Reserve 78,000,000$
Electric Operations and Maintenance Reserve 356,158,000 Replacement & Improvement 303,090$
TOTALS 124,222,392$ 434,158,000$ 303,090$

CITY OF SANTA CLARA

RESERVE BALANCES
April 30, 2026

Donations to the City of Santa Clara
Donations received by department during the month of April 2026 and for fiscal year 2025/26 are shown in the table below.

Department Apr-26
Fis cal Year
2025/26
Year To Date Designated Use
City Manager's Office - 150 Help Your Neighbor Parks & Recreation 700 24,870 Case Management Parks & Recreation 935 4,263 Roberta Jones Jr. Theatre Parks & Recreation - 19,775 Wade Brummal TOTALS 1,635$ 49,058$

_____________________________________________________________________

MONTHLY INVESTMENT REPORT

April 2026

City of
Santa Clara
The Center of What 's Possible
City of Santa Clara
Monthly Investment Report

TABLE OF CONTENTS
Page #
1 Summary of Investment Portfolio 1
2 Summary of Investments 5
3 Investment Maturity Distribution Schedule 6
4 Attachment A: Investment Inventory With Market Value 7 5 Attachment B: Statement of Transactions 12
1 CITY OF SANTA CLARA

SUMMARY OF INVESTMENT PORTFOLIO

All securities held by the City of Santa Clara as of April 30, 2026 were in compliance with the City's Investment Policy Statement regarding current market strategy and long-term goals and objectives. All securities held are rated A or higher by two nationally recognized rating agencies. There is adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The following table provides the breakdown of the total portfolio among the City, the Sports and Open Space Authority (SOSA), and the Housing Authority (HA) as of April 30, 2026.

On April 30, 2026 the cost value and market value of the City's unrestricted pooled investment portfolio were $1,692,460,876 and $1,690,493,582 respectively.

Investment Strategy and Market Update
Yields remained in an elevated range as the conflict in the Middle East persisted and energy flows through the Strait of Hormuz remained severely restricted. Despite those tensions, risk assets rallied in April with credit spreads narrowing sharply while equity markets surged off their late March lows.

Gasoline and other energy prices rose 22% in March, pushing the year-over-year change in the headline personal consumption expenditures (PCE) index to 3.5%, its highest level since May 2023. The pass-through of higher energy prices remains a focus as core PCE, which strips out the volatile food and energy components, rose to its highest level since November 2023 at 3.2%. .

The labor market remained in a “low hire, low fire” environment as initial jobless claims hit its lowest level in over five years and the unemployment rate held steady at 4.3%.

U.S. Treasury yields increased modestly in April on expectations the Fed will keep the target rate higher for longer. The yield on 3- month, 2-year, and 10-year U.S. Treasuries ended the month at 3.66%, 3.87%, and 4.37%, representing changes of -1 bps, +8 bps, and +5 bps, respectively.

Shorter-duration fixed income indexes outperformed in April as the ICE BofA 3-month, 2-year, and 10-year U.S. Treasury indices returned +0.29%, +0.14%, and -0.21%, respectively.

COST VALUE PERCENTAGE
City $1,691,096,067 99.92%
SOSA 9,607

0.00%
HA 1,355,202 0.08% Unrestricted $1,692,460,876 100.00%
Restricted Bond Proceeds 2,500,960

Total Investments $1,694,961,836
2 The City's investment strategy for April 2026 was to invest funds not required to meet current obligations, in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years from date of purchase. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and earns a reasonable portfolio return. PFM Asset Management LLC began actively managing the City’s securities portfolio on September 1, 2020.

As of April 30 , 2026 , 41.22% of the City’s portfolio consists of U.S. Treasury Notes, 21.45% consists of California Asset Management Program (CAMP) , 17.05% consists of investment grade Corporate Notes , 8.91% consists of investment grade Mortgage-Backed Securities, 6.64% consists of investment grade Asset -Back Securities, 3.95% consists of Local Agency Investment Fund (LAIF), 0.44% consists of Negotiable Certificates of Deposit, and 0.19% of investment grade Municipal Bonds. In addition, City bond proceeds are invested in separate funds and are not included in the calculation of the City’s portfolio yield.

U.S. Treasury Notes

41.22%Corporate Notes

17.05%
Municipal Bonds

0.19%
Asset-Backed Securities

6.64%
Negotiable Certificates of
Deposit

0.44%
Mortgage-Backed Securities

8.91%
Money Market Fund

0.00% Local Agency
Investment Fund (LAIF)

3.95%
California Asset Management
Program (CAMP)

21.45%
Mutual Fund - Traffic
Mitigation Bond Proceeds

0.15%
3 The City’s securities portfolio is benchmarked against the ICE BAML 1-5 US Treasury Index.

4.15%

3.93% 4.04%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%

4.50%

5.00%
Mar-22 Jun-22 Sep-22 Dec-22 Mar-23 Jun-23 Sep-23 Dec-23 Mar-24 Jun-24 Sep-24 Dec-24 Mar-25 Jun-25 Sep-25 Dec-25 Mar-26 Securities Portfolio Yield at Cost vs Index 24-Month Average of Yield at Market Securities Portfolio (yield at cost) City's Benchmark Index (24-month rolling average market yield) BofA 1-5 AAA-A Corp & Gov't Index (24-month rolling average market yield)

T T T T T T T T
4 The following table summarizes the investment yields other information of the City’s investment portfolio components, along with comparable-maturity market indices. Also shown are the monthly interest income and aggregate year-to-date income.

Current Month
4/30/2026
Investment Yield
Liquidity Portfolio1 3.78%
LAIF average monthly yield 3.81%

Securities Portfolio2 4.15%
ICE BAML 1-5 US Treasury Index (24-month rolling average market yield) 3.93% ICE BAML 1-5 AAA-A US Corporate & Government Index (24-month rolling average market yield) 4.04%

City Portfolio (Liquidity + Securities) 4.06%

Investment Total Return*
Securities Portfolio 0.20%
ICE BAML 1-5 US Treasury Index 0.15%
ICE BAML 1-5 AAA-A US Corporate & Government Index 0.19%

Average Maturity of Investments (in years)
Liquidity Portfolio1 0.10
Securities Portfolio2 3.12
City Portfolio (Liquidity + Securities) 2.33
ICE BAML 1-5 US Treasury Index 2.70
ICE BAML 1-5 AAA-A US Corporate & Government Index 2.77

Cash Interest Income Current Month3 $ 6,192,296
Cash Interest Income Fiscal Year-To-Date3 $ 51,001,581

1. Consists of CAMP Pool, LAIF, Dreyfus Traffic Mitigation Fund, & Principal Sweep Account

2. Core long term portfolio managed by PFM Asset Management

3. Cash basis
* Total rate of return including earnings, distributions, and capital appreciation/depreciation of all portfolio assets

5 CITY OF SANTA CLARA
SUMMARY OF INVESTMENTS APRIL 30, 2026

PER
COST % OF INVESTMENT

INVESTMENT TYPE VALUE PORTFOLIO POLICY

U.S. Treasury Notes 698,677,077 41.22% No Limit Corporate Notes 289,072,655 17.05% 25%(1) Municipal Bonds 3,190,000 0.19% 20%
Asset-Backed Securities 112,618,172 6.64% 15%(1) Negotiable Certificates of Deposit 7,500,000 0.44% 30% Mortgage-Backed Securities 150,941,598 8.91% 15% Money Market Fund 23,692 0.00% 10% Per Fund Local Agency Investment Fund (LAIF) 66,935,656 3.95% $75 M California Asset Management Program (CAMP) 363,502,026 21.45% No Limit Mutual Fund - Traffic Mitigation Bond Proceeds 2,500,960 0.15% 10% Per Fund TOTAL INVESTMENTS $ 1,694,961,836 100.00%

(1) Combined Maximum Holdings cannot exceed 35% of portfolio dollars

6 INVESTMENT MATURITY DISTRIBUTION
AS OF APRIL 30, 2026

UNRESTRICTED POOLED PORTFOLIO

MATURITY NUMBER OF
(IN MONTHS) COST VALUE INVESTMENTS DISTRIBUTION
DEMAND (a)
$ 365,461,374 (a) 3 21.59%
0 TO 6
72,500,000 6 4.28%
7 TO 12
23,901,346 5 1.41%
13 TO 18
189,357,114 16 11.19%
19 TO 24
88,069,058 17 5.20%
25 TO 30
134,628,850 23 7.95%
31 TO 36
161,278,140 31 9.53%
37 TO 42
145,602,960 22 8.60%
43 TO 48
156,939,500 30 9.27%
49 TO 54
142,144,209 21 8.40%
55 TO 60
162,697,933 22 9.62%
60+
49,880,392 1 2.96%
TOTAL
$ 1,692,460,876 197 100.00%
Average Maturity of Unrestricted Pool: 2.33 Years
(a) $20 million is earmarked for the City's Electric Utility power-trading. 0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%
22%
24%

INVESTMENT MATURITY DISTRIBUTION

UNRESTRICTED POOLED PORTFOLIO
AS OF APRIL 30, 2026
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City of Santa Clara Monthly Report
4/30/2026
Sector Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L U.S. Treasury UNITED STATES TREASURY 5/15/2024 4.500% 5/15/2027 91282CKR1 15,280,000.00 AA+ 12/18/2024 15,373,112.50 4.23% 15,387,724.00 14,611.50 U.S. Treasury UNITED STATES TREASURY 5/15/2024 4.500% 5/15/2027 91282CKR1 2,200,000.00 AA+ 9/17/2024 2,257,492.19 3.46% 2,215,510.00 -41,982.19 U.S. Treasury UNITED STATES TREASURY 6/17/2024 4.625% 6/15/2027 91282CKV2 27,665,000.00 AA+ 9/27/2024 28,426,868.16 3.55% 27,912,601.75 -514,266.41 U.S. Treasury UNITED STATES TREASURY 6/17/2024 4.625% 6/15/2027 91282CKV2 10,000,000.00 AA+ 10/16/2024 10,188,671.88 3.87% 10,089,500.00 -99,171.88 U.S. Treasury UNITED STATES TREASURY 6/17/2024 4.625% 6/15/2027 91282CKV2 5,020,000.00 AA+ 10/22/2024 5,102,947.66 3.96% 5,064,929.00 -38,018.66 U.S. Treasury UNITED STATES TREASURY 8/15/1997 6.375% 8/15/2027 912810FA1 9,390,000.00 AA+ 10/5/2023 9,913,052.34 4.78% 9,687,850.80 -225,201.54 U.S. Treasury UNITED STATES TREASURY 8/15/2017 2.250% 8/15/2027 9128282R0 4,540,000.00 AA+ 9/6/2022 4,304,310.16 3.40% 4,448,473.60 144,163.44 U.S. Treasury UNITED STATES TREASURY 9/30/2022 4.125% 9/30/2027 91282CFM8 7,495,000.00 AA+ 10/11/2024 7,546,528.13 3.88% 7,521,082.60 -25,445.53 U.S. Treasury UNITED STATES TREASURY 9/30/2022 4.125% 9/30/2027 91282CFM8 3,785,000.00 AA+ 11/3/2022 3,760,308.79 4.27% 3,798,171.80 37,863.01 U.S. Treasury UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 42,865,000.00 AA+ 3/6/2025 43,036,439.69 4.02% 43,015,884.80 -20,554.89 U.S. Treasury UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 16,115,000.00 AA+ 9/17/2024 16,442,335.94 3.43% 16,171,724.80 -270,611.14 U.S. Treasury UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 18,960,000.00 AA+ 10/11/2024 19,088,128.13 3.89% 19,026,739.20 -61,388.93 U.S. Treasury UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 4,255,000.00 AA+ 12/13/2022 4,309,517.19 3.83% 4,269,977.60 -39,539.59 U.S. Treasury UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 4,750,000.00 AA+ 1/31/2023 4,833,310.55 3.72% 4,766,720.00 -66,590.55 U.S. Treasury UNITED STATES TREASURY 11/17/1997 6.125% 11/15/2027 912810FB9 3,100,000.00 AA+ 7/24/2024 3,288,058.59 4.14% 3,204,873.00 -83,185.59 U.S. Treasury UNITED STATES TREASURY 11/30/2022 3.875% 11/30/2027 91282CFZ9 7,130,000.00 AA+ 9/5/2024 7,182,917.97 3.63% 7,129,144.40 -53,773.57 U.S. Treasury UNITED STATES TREASURY 1/3/2023 3.875% 12/31/2027 91282CGC9 7,325,000.00 AA+ 2/8/2023 7,335,270.52 3.85% 7,323,315.25 -11,955.27 U.S. Treasury UNITED STATES TREASURY 1/3/2023 3.875% 12/31/2027 91282CGC9 4,850,000.00 AA+ 2/2/2023 4,906,078.13 3.62% 4,848,884.50 -57,193.63 U.S. Treasury UNITED STATES TREASURY 1/3/2023 3.875% 12/31/2027 91282CGC9 5,475,000.00 AA+ 1/31/2023 5,518,415.04 3.70% 5,473,740.75 -44,674.29 U.S. Treasury UNITED STATES TREASURY 1/3/2023 3.875% 12/31/2027 91282CGC9 7,175,000.00 AA+ 9/27/2024 7,247,030.27 3.54% 7,173,349.75 -73,680.52 U.S. Treasury UNITED STATES TREASURY 1/31/2023 3.500% 1/31/2028 91282CGH8 855,000.00 AA+ 5/16/2023 855,400.78 3.49% 849,425.40 -5,975.38 U.S. Treasury UNITED STATES TREASURY 2/28/2023 4.000% 2/29/2028 91282CGP0 8,080,000.00 AA+ 1/26/2024 8,002,541.98 4.05% 8,096,079.20 93,537.22 U.S. Treasury UNITED STATES TREASURY 2/28/2023 4.000% 2/29/2028 91282CGP0 2,450,000.00 AA+ 3/7/2023 2,422,820.31 4.25% 2,454,875.50 32,055.19 U.S. Treasury UNITED STATES TREASURY 2/28/2023 4.000% 2/29/2028 91282CGP0 5,215,000.00 AA+ 10/11/2024 5,230,685.74 3.90% 5,225,377.85 -5,307.89 U.S. Treasury UNITED STATES TREASURY 2/28/2023 4.000% 2/29/2028 91282CGP0 7,360,000.00 AA+ 5/16/2023 7,532,500.00 3.46% 7,374,646.40 -157,853.60 U.S. Treasury UNITED STATES TREASURY 3/31/2023 3.625% 3/31/2028 91282CGT2 2,680,000.00 AA+ 5/4/2023 2,691,241.91 3.42% 2,666,814.40 -24,427.51 U.S. Treasury UNITED STATES TREASURY 5/1/2023 3.500% 4/30/2028 91282CHA2 5,075,000.00 AA+ 5/2/2023 5,042,488.28 3.64% 5,036,734.50 -5,753.78 U.S. Treasury UNITED STATES TREASURY 5/31/2023 3.625% 5/31/2028 91282CHE4 11,735,000.00 AA+ 6/5/2023 11,695,577.73 3.70% 11,672,217.75 -23,359.98 U.S. Treasury UNITED STATES TREASURY 5/31/2023 3.625% 5/31/2028 91282CHE4 10,115,000.00 AA+ 3/3/2025 10,002,391.60 3.99% 10,060,884.75 58,493.15 U.S. Treasury UNITED STATES TREASURY 5/31/2023 3.625% 5/31/2028 91282CHE4 8,285,000.00 AA+ 1/26/2024 8,149,074.22 4.04% 8,240,675.25 91,601.03 U.S. Treasury UNITED STATES TREASURY 6/30/2023 4.000% 6/30/2028 91282CHK0 6,025,000.00 AA+ 7/10/2023 5,934,570.68 4.36% 6,038,676.75 104,106.07 U.S. Treasury UNITED STATES TREASURY 7/31/2023 4.125% 7/31/2028 91282CHQ7 4,950,000.00 AA+ 8/2/2023 4,921,962.89 4.25% 4,974,354.00 52,391.11 U.S. Treasury UNITED STATES TREASURY 8/31/2023 4.375% 8/31/2028 91282CHX2 2,900,000.00 AA+ 1/26/2024 2,936,527.61 4.03% 2,930,131.00 -6,396.61 U.S. Treasury UNITED STATES TREASURY 10/31/2023 4.875% 10/31/2028 91282CJF9 5,900,000.00 AA+ 1/4/2024 6,140,839.84 3.94% 6,034,343.00 -106,496.84 U.S. Treasury UNITED STATES TREASURY 10/31/2023 4.875% 10/31/2028 91282CJF9 5,160,000.00 AA+ 1/8/2024 5,355,717.19 4.00% 5,277,493.20 -78,223.99 U.S. Treasury UNITED STATES TREASURY 11/16/1998 5.250% 11/15/2028 912810FF0 11,160,000.00 AA+ 9/17/2024 11,969,100.00 3.37% 11,522,253.60 -446,846.40 U.S. Treasury UNITED STATES TREASURY 11/15/2018 3.125% 11/15/2028 9128285M8 1,460,000.00 AA+ 1/22/2026 1,440,039.06 3.64% 1,432,566.60 -7,472.46 U.S. Treasury UNITED STATES TREASURY 11/30/2023 4.375% 11/30/2028 91282CJN2 8,025,000.00 AA+ 1/26/2024 8,150,704.10 4.01% 8,115,602.25 -35,101.85 U.S. Treasury UNITED STATES TREASURY 1/2/2024 3.750% 12/31/2028 91282CJR3 14,470,000.00 AA+ 1/19/2024 14,314,571.22 4.02% 14,410,673.00 96,101.78 U.S. Treasury UNITED STATES TREASURY 1/31/2024 4.000% 1/31/2029 91282CJW2 5,030,000.00 AA+ 2/14/2024 4,947,694.34 4.28% 5,041,216.90 93,522.56 U.S. Treasury UNITED STATES TREASURY 1/31/2024 4.000% 1/31/2029 91282CJW2 1,450,000.00 AA+ 2/13/2024 1,442,693.36 4.11% 1,453,233.50 10,540.14 U.S. Treasury UNITED STATES TREASURY 1/31/2024 4.000% 1/31/2029 91282CJW2 4,735,000.00 AA+ 9/5/2024 4,814,348.24 3.58% 4,745,559.05 -68,789.19 U.S. Treasury UNITED STATES TREASURY 2/16/1999 5.250% 2/15/2029 912810FG8 8,610,000.00 AA+ 7/24/2024 9,040,500.00 4.04% 8,931,497.40 -109,002.60 U.S. Treasury UNITED STATES TREASURY 2/29/2024 4.250% 2/28/2029 91282CKD2 4,375,000.00 AA+ 9/27/2024 4,498,046.88 3.56% 4,413,981.25 -84,065.63 U.S. Treasury UNITED STATES TREASURY 2/29/2024 4.250% 2/28/2029 91282CKD2 2,850,000.00 AA+ 3/7/2024 2,867,923.83 4.11% 2,875,393.50 7,469.67 U.S. Treasury UNITED STATES TREASURY 4/1/2024 4.125% 3/31/2029 91282CKG5 10,050,000.00 AA+ 4/11/2024 9,938,900.39 4.37% 10,106,883.00 167,982.61 U.S. Treasury UNITED STATES TREASURY 4/30/2024 4.625% 4/30/2029 91282CKP5 16,425,000.00 AA+ 4/30/2024 16,412,167.97 4.64% 16,749,722.25 337,554.28 U.S. Treasury UNITED STATES TREASURY 4/30/2024 4.625% 4/30/2029 91282CKP5 5,625,000.00 AA+ 8/2/2024 5,809,570.31 3.86% 5,736,206.25 -73,364.06 U.S. Treasury UNITED STATES TREASURY 5/31/2024 4.500% 5/31/2029 91282CKT7 4,950,000.00 AA+ 6/7/2024 4,993,892.58 4.30% 5,032,170.00 38,277.42 U.S. Treasury UNITED STATES TREASURY 7/1/2024 4.250% 6/30/2029 91282CKX8 24,360,000.00 AA+ 9/5/2024 25,072,406.07 3.58% 24,591,176.40 -481,229.67 U.S. Treasury UNITED STATES TREASURY 7/1/2024 4.250% 6/30/2029 91282CKX8 1,100,000.00 AA+ 8/15/2024 1,128,316.41 3.67% 1,110,439.00 -17,877.41 U.S. Treasury UNITED STATES TREASURY 7/1/2024 4.250% 6/30/2029 91282CKX8 16,955,000.00 AA+ 7/3/2024 16,858,965.82 4.38% 17,115,902.95 256,937.13 U.S. Treasury UNITED STATES TREASURY 7/1/2024 4.250% 6/30/2029 91282CKX8 7,590,000.00 AA+ 7/3/2024 7,538,411.72 4.40% 7,662,029.10 123,617.38 U.S. Treasury UNITED STATES TREASURY 7/31/2024 4.000% 7/31/2029 91282CLC3 9,575,000.00 AA+ 9/17/2024 9,819,237.30 3.43% 9,593,671.25 -225,566.05 5/13/2026 10:31 AM 1 of 5
Attachment A
City of Santa Clara Monthly Report
4/30/2026
Sector Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L U.S. Treasury UNITED STATES TREASURY 8/31/2022 3.125% 8/31/2029 91282CFJ5 10,650,000.00 AA+ 9/27/2024 10,429,095.70 3.59% 10,379,596.50 -49,499.20 U.S. Treasury UNITED STATES TREASURY 9/3/2024 3.625% 8/31/2029 91282CLK5 12,700,000.00 AA+ 9/5/2024 12,736,214.84 3.56% 12,574,524.00 -161,690.84 U.S. Treasury UNITED STATES TREASURY 9/3/2024 3.625% 8/31/2029 91282CLK5 1,870,000.00 AA+ 9/3/2024 1,864,156.25 3.69% 1,851,524.40 -12,631.85 U.S. Treasury UNITED STATES TREASURY 9/30/2024 3.500% 9/30/2029 91282CLN9 5,575,000.00 AA+ 10/10/2024 5,481,792.97 3.87% 5,496,169.50 14,376.53 U.S. Treasury UNITED STATES TREASURY 9/30/2024 3.500% 9/30/2029 91282CLN9 5,185,000.00 AA+ 10/8/2024 5,101,756.45 3.86% 5,111,684.10 9,927.65 U.S. Treasury UNITED STATES TREASURY 10/31/2024 4.125% 10/31/2029 91282CLR0 3,175,000.00 AA+ 10/31/2024 3,172,395.51 4.14% 3,192,494.25 20,098.74 U.S. Treasury UNITED STATES TREASURY 10/31/2024 4.125% 10/31/2029 91282CLR0 1,140,000.00 AA+ 11/15/2024 1,131,539.06 4.29% 1,146,281.40 14,742.34 U.S. Treasury UNITED STATES TREASURY 12/2/2024 4.125% 11/30/2029 91282CMA6 5,200,000.00 AA+ 12/13/2024 5,202,893.00 4.22% 5,229,276.00 26,383.00 U.S. Treasury UNITED STATES TREASURY 12/2/2024 4.125% 11/30/2029 91282CMA6 2,700,000.00 AA+ 12/31/2024 2,672,472.66 4.36% 2,715,201.00 42,728.34 U.S. Treasury UNITED STATES TREASURY 12/2/2024 4.125% 11/30/2029 91282CMA6 4,950,000.00 AA+ 12/6/2024 4,958,894.53 4.08% 4,977,868.50 18,973.97 U.S. Treasury UNITED STATES TREASURY 1/31/2025 4.250% 1/31/2030 91282CMG3 5,100,000.00 AA+ 2/5/2025 5,081,200.85 4.33% 5,149,623.00 68,422.15 U.S. Treasury UNITED STATES TREASURY 1/31/2025 4.250% 1/31/2030 91282CMG3 10,000.00 AA+ 1/31/2025 9,970.70 4.32% 10,097.30 126.60 U.S. Treasury UNITED STATES TREASURY 1/31/2025 4.250% 1/31/2030 91282CMG3 1,115,000.00 AA+ 2/6/2025 1,115,261.33 4.24% 1,125,848.95 10,587.62 U.S. Treasury UNITED STATES TREASURY 2/28/2023 4.000% 2/28/2030 91282CGQ8 6,085,000.00 AA+ 3/6/2025 6,054,099.61 4.11% 6,091,450.10 37,350.49 U.S. Treasury UNITED STATES TREASURY 4/30/2025 3.875% 4/30/2030 91282CMZ1 5,190,000.00 AA+ 3/20/2026 5,194,460.16 3.85% 5,170,122.30 -24,337.86 U.S. Treasury UNITED STATES TREASURY 4/30/2025 3.875% 4/30/2030 91282CMZ1 4,135,000.00 AA+ 3/20/2026 4,136,938.28 3.86% 4,119,162.95 -17,775.33 U.S. Treasury UNITED STATES TREASURY 5/31/2023 3.750% 5/31/2030 91282CHF1 3,945,000.00 AA+ 6/5/2025 3,900,310.55 4.00% 3,910,323.45 10,012.90 U.S. Treasury UNITED STATES TREASURY 7/31/2025 3.875% 7/31/2030 91282CNN7 5,325,000.00 AA+ 8/28/2025 5,362,441.41 3.72% 5,300,664.75 -61,776.66 U.S. Treasury UNITED STATES TREASURY 7/31/2025 3.875% 7/31/2030 91282CNN7 4,250,000.00 AA+ 8/20/2025 4,260,458.98 3.82% 4,230,577.50 -29,881.48 U.S. Treasury UNITED STATES TREASURY 9/2/2025 3.625% 8/31/2030 91282CNX5 20,815,000.00 AA+ 9/3/2025 20,696,509.15 3.74% 20,501,942.40 -194,566.75 U.S. Treasury UNITED STATES TREASURY 9/2/2025 3.625% 8/31/2030 91282CNX5 3,610,000.00 AA+ 9/11/2025 3,616,909.77 3.58% 3,555,705.60 -61,204.17 U.S. Treasury UNITED STATES TREASURY 9/30/2025 3.625% 9/30/2030 91282CPA3 6,050,000.00 AA+ 10/31/2025 6,029,047.54 3.71% 5,958,282.00 -70,765.54 U.S. Treasury UNITED STATES TREASURY 9/30/2025 3.625% 9/30/2030 91282CPA3 1,500,000.00 AA+ 10/2/2025 1,495,781.25 3.69% 1,477,260.00 -18,521.25 U.S. Treasury UNITED STATES TREASURY 10/31/2023 4.875% 10/31/2030 91282CJG7 7,250,000.00 AA+ 11/20/2025 7,631,474.61 3.70% 7,505,707.50 -125,767.11 U.S. Treasury UNITED STATES TREASURY 12/1/2025 3.500% 11/30/2030 91282CPN5 10,000,000.00 AA+ 12/5/2025 9,942,968.75 3.63% 9,789,100.00 -153,868.75 U.S. Treasury UNITED STATES TREASURY 12/31/2025 3.625% 12/31/2030 91282CPR6 6,770,000.00 AA+ 1/5/2026 6,740,971.15 3.73% 6,659,175.10 -81,796.05 U.S. Treasury UNITED STATES TREASURY 12/31/2025 3.625% 12/31/2030 91282CPR6 155,000.00 AA+ 12/31/2025 154,467.19 3.70% 152,462.65 -2,004.54 U.S. Treasury UNITED STATES TREASURY 2/2/2026 3.750% 1/31/2031 91282CPW5 6,925,000.00 AA+ 2/5/2026 6,900,654.30 3.83% 6,845,985.75 -54,668.55 U.S. Treasury UNITED STATES TREASURY 2/29/2024 4.250% 2/28/2031 91282CKC4 14,100,000.00 AA+ 3/5/2026 14,459,660.16 3.69% 14,235,501.00 -224,159.16 U.S. Treasury UNITED STATES TREASURY 3/2/2026 3.500% 2/28/2031 91282CQD6 18,200,000.00 AA+ 3/16/2026 17,936,112.16 3.87% 17,793,412.00 -142,700.16 U.S. Treasury UNITED STATES TREASURY 4/30/2026 3.875% 4/30/2031 91282CQK0 7,350,000.00 AA+ 4/30/2026 7,293,152.34 4.05% 7,300,608.00 7,455.66 U.S. Treasury UNITED STATES TREASURY 12/1/2025 3.750% 11/30/2032 91282CPM7 50,430,000.00 AA+ 12/23/2025 49,880,391.80 3.93% 49,182,866.10 -697,525.70 U.S. Treasury Bond / Note Subtotal 694,410,000.00 698,677,077.20 694,843,601.85 -3,833,475.35 Federal Agency Commercial
Mortgage-Backed Security FANNIE MAE-ACES 7/1/2023 4.190% 7/1/2028 3136BQDE6 8,018,841.70 AA+ 11/30/2023 7,707,798.14 5.14% 8,004,247.41 296,449.27 Federal Agency Commercial
Mortgage-Backed Security FANNIE MAE-ACES 7/1/2023 4.190% 7/1/2028 3136BQDE6 6,964,936.77 AA+ 7/31/2023 6,846,859.32 4.58% 6,952,260.57 105,401.25 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 1/1/2017 3.347% 11/1/2026 3137BTUM1 5,040,465.06 AA+ 5/24/2023 4,885,313.26 4.29% 5,015,766.78 130,453.52 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 5/1/2017 3.224% 3/1/2027 3137BXQY1 8,000,000.00 AA+ 8/18/2023 7,546,250.00 4.94% 7,942,880.00 396,630.00 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 7/1/2017 3.243% 4/1/2027 3137F1G44 4,545,000.00 AA+ 8/18/2023 4,285,260.35 4.93% 4,509,321.75 224,061.40 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 8/1/2017 3.117% 6/1/2027 3137F2LJ3 6,446,310.46 AA+ 8/22/2023 6,028,307.52 4.97% 6,384,361.42 356,053.90 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 7/1/2023 4.819% 6/1/2028 3137HACX2 7,500,000.00 AA+ 7/20/2023 7,574,910.00 4.59% 7,576,050.00 1,140.00 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 7/1/2023 4.777% 6/1/2028 3137HAD45 5,940,171.07 AA+ 7/27/2023 5,940,022.59 4.78% 5,968,980.90 28,958.31 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 10/1/2023 4.740% 8/1/2028 3137HAQ74 5,750,000.00 AA+ 10/19/2023 5,623,868.00 5.25% 5,807,040.00 183,172.00 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 2/1/2025 4.850% 1/1/2030 3137HJZY6 9,019,000.00 AA+ 2/27/2025 9,076,532.20 4.70% 9,187,294.54 110,762.34 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 4/1/2025 4.478% 1/1/2030 3137HKQC1 10,570,000.00 AA+ 4/10/2025 10,643,049.27 4.32% 10,637,542.30 -5,506.97 5/13/2026 10:31 AM 2 of 5
Attachment A
City of Santa Clara Monthly Report
4/30/2026
Sector Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 4/1/2025 4.410% 1/1/2030 3137HKXJ8 4,010,000.00 AA+ 4/24/2025 4,009,859.65 4.41% 4,026,481.10 16,621.45 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 3/1/2025 4.430% 2/1/2030 3137HKPF5 5,960,000.00 AA+ 3/20/2025 5,959,934.44 4.43% 5,986,402.80 26,468.36 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 5/1/2025 4.513% 2/1/2030 3137HLJA1 4,285,000.00 AA+ 5/29/2025 4,284,880.02 4.51% 4,315,937.70 31,057.68 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 6/1/2025 4.348% 2/1/2030 3137HLXV9 11,370,000.00 AA+ 6/12/2025 11,369,590.68 4.35% 11,389,101.60 19,510.92 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 9/1/2025 4.361% 5/1/2030 3137HN4R6 7,245,000.00 AA+ 9/18/2025 7,353,573.57 4.01% 7,264,054.35 -89,519.22 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 9/1/2025 4.421% 5/1/2030 3137HN6B9 6,945,000.00 AA+ 9/29/2025 7,048,959.71 4.06% 6,975,974.70 -72,985.01 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 7/1/2025 4.329% 6/1/2030 3137HMC65 11,192,000.00 AA+ 7/17/2025 11,191,787.35 4.33% 11,199,162.88 7,375.53 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 2/1/2026 3.948% 1/1/2031 3137HQDM0 12,000,000.00 AA+ 2/26/2026 11,994,492.00 3.96% 11,806,920.00 -187,572.00 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 3/1/2026 3.936% 1/1/2031 3137HQSP7 5,610,000.00 AA+ 3/12/2026 5,609,893.41 3.94% 5,515,976.40 -93,917.01 Federal Agency Commercial
Mortgage-Backed Security

FHLMC MULTIFAMILY
STRUCTURED PASS THROU 3/1/2026 4.130% 3/1/2031 3137HQSV4 5,945,000.00 AA+ 3/26/2026 5,960,457.00 4.07% 5,904,395.65 -56,061.35 Federal Agency Commercial
Mortgage-Backed Security Subtotal 152,356,725.05 150,941,598.48 152,370,152.85 1,428,554.37 Municipals STATE OF HAWAII 4/30/2026 4.212% 4/1/2031 419792S23 3,190,000.00 AA+ 4/30/2026 3,190,000.00 4.21% 3,194,466.00 4,466.00 Municipals Subtotal 3,190,000.00 3,190,000.00 3,194,466.00 4,466.00 Corporate Note ADOBE INC 4/4/2024 4.800% 4/4/2029 00724PAF6 1,635,000.00 A+ 4/4/2024 1,632,563.85 4.83% 1,657,628.40 25,064.55 Corporate Note ADOBE INC 4/4/2024 4.800% 4/4/2029 00724PAF6 1,340,000.00 A+ 4/4/2024 1,337,762.20 4.84% 1,358,545.60 20,783.40 Corporate Note ADOBE INC 2/3/2020 2.300% 2/1/2030 00724PAD1 8,900,000.00 A+ 2/6/2026 8,310,731.00 4.12% 8,210,695.00 -100,036.00 Corporate Note ALPHABET INC 2/13/2026 3.700% 2/15/2029 02079KBJ5 4,570,000.00 AA+ 2/13/2026 4,565,338.60 3.74% 4,518,130.50 -47,208.10 Corporate Note ALPHABET INC 2/13/2026 3.700% 2/15/2029 02079KBJ5 710,000.00 AA+ 2/13/2026 707,422.70 3.83% 701,941.50 -5,481.20 Corporate Note ALPHABET INC 2/13/2026 3.700% 2/15/2029 02079KBJ5 760,000.00 AA+ 2/13/2026 759,247.60 3.74% 751,374.00 -7,873.60 Corporate Note ALPHABET INC 2/13/2026 3.700% 2/15/2029 02079KBJ5 760,000.00 AA+ 2/13/2026 759,186.80 3.74% 751,374.00 -7,812.80 Corporate Note ALPHABET INC 11/6/2025 4.100% 11/15/2030 02079KAW7 5,725,000.00 AA+ 11/17/2025 5,734,331.75 4.06% 5,676,280.25 -58,051.50 Corporate Note ALPHABET INC 2/13/2026 4.100% 2/15/2031 02079KBK2 5,650,000.00 AA+ 3/3/2026 5,669,040.50 4.02% 5,583,725.50 -85,315.00 Corporate Note AMAZON.COM INC 3/13/2026 4.250% 3/13/2031 023135DD5 11,500,000.00 AA 3/13/2026 11,456,185.00 4.34% 11,387,415.00 -68,770.00 Corporate Note AMAZON.COM INC 3/13/2026 4.250% 3/13/2031 023135DD5 6,775,000.00 AA 3/19/2026 6,736,518.00 4.38% 6,708,672.75 -27,845.25 Corporate Note ASTRAZENECA FINANCE LLC 2/26/2024 4.850% 2/26/2029 04636NAL7 8,500,000.00 A+ 6/27/2025 8,689,040.00 4.19% 8,636,170.00 -52,870.00 Corporate Note BANK OF NY MELLON CORP 4/22/2025 4.729% 4/20/2029 06405LAH4 8,000,000.00 AA- 4/28/2025 8,093,600.00 4.40% 8,063,360.00 -30,240.00 Corporate Note BANK OF NY MELLON CORP 1/22/2026 4.026% 1/22/2030 06406RCG0 7,945,000.00 A 1/28/2026 7,931,016.80 4.07% 7,862,213.10 -68,803.70 Corporate Note BANK OF NY MELLON CORP 1/22/2026 4.026% 1/22/2030 06406RCG0 1,085,000.00 A 1/22/2026 1,085,000.00 4.03% 1,073,694.30 -11,305.70 Corporate Note BLACKROCK INC 3/28/2017 3.200% 3/15/2027 09247XAN1 4,140,000.00 AA- 5/18/2022 4,085,970.80 3.50% 4,112,676.00 26,705.20 Corporate Note BLACKROCK INC 3/28/2017 3.200% 3/15/2027 09247XAN1 3,140,000.00 AA- 5/18/2022 3,098,552.00 3.50% 3,119,276.00 20,724.00 Corporate Note BLACKROCK INC 3/14/2024 4.700% 3/14/2029 09290DAA9 2,924,000.00 AA- 4/11/2024 2,911,222.12 4.80% 2,967,070.52 55,848.40 Corporate Note BLACKROCK INC 3/14/2024 4.700% 3/14/2029 09290DAA9 350,000.00 AA- 3/14/2024 349,366.50 4.74% 355,155.50 5,789.00 Corporate Note BOFA SECURITIES INC. 1/24/2025 4.979% 1/24/2029 06051GMK2 4,980,000.00 A- 4/2/2025 5,035,178.40 4.66% 5,019,989.40 -15,189.00 Corporate Note BOFA SECURITIES INC. 1/24/2025 4.979% 1/24/2029 06051GMK2 1,390,000.00 A- 4/7/2026 1,403,149.40 4.61% 1,401,161.70 -1,987.70 Corporate Note BOFA SECURITIES INC. 2/13/2020 2.496% 2/13/2031 06051GHZ5 4,325,000.00 A- 3/17/2026 4,008,972.25 4.16% 4,005,079.75 -3,892.50 Corporate Note BRISTOL-MYERS SQUIBB CO 11/13/2023 5.750% 2/1/2031 110122DY1 10,569,000.00 A 3/4/2026 11,324,472.12 4.13% 11,144,164.98 -180,307.14 Corporate Note CATERPILLAR FINL SERVICE 1/8/2026 4.150% 1/8/2031 14913UBH2 1,235,000.00 A 1/8/2026 1,234,555.40 4.16% 1,223,502.15 -11,053.25 Corporate Note CISCO SYSTEMS INC 2/24/2025 4.750% 2/24/2030 17275RBX9 10,000,000.00 AA- 4/22/2025 10,124,500.00 4.46% 10,158,500.00 34,000.00 Corporate Note CISCO SYSTEMS INC 2/24/2025 4.750% 2/24/2030 17275RBX9 6,800,000.00 AA- 4/30/2025 6,955,924.00 4.22% 6,907,780.00 -48,144.00 Corporate Note CITIBANK NA 9/29/2023 5.803% 9/29/2028 17325FBB3 11,225,000.00 A+ 9/29/2023 11,225,000.00 5.80% 11,630,334.75 405,334.75 Corporate Note ELI LILLY & COMPANY 2/12/2025 4.550% 2/12/2028 532457CU0 6,500,000.00 AA- 6/27/2025 6,578,910.00 4.06% 6,545,110.00 -33,800.00 Corporate Note ELI LILLY & COMPANY 8/14/2024 4.200% 8/14/2029 532457CQ9 1,555,000.00 AA- 8/14/2024 1,557,643.50 4.16% 1,553,693.80 -3,949.70 5/13/2026 10:31 AM 3 of 5
Attachment A
City of Santa Clara Monthly Report
4/30/2026
Sector Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L Corporate Note ELI LILLY & COMPANY 8/14/2024 4.200% 8/14/2029 532457CQ9 445,000.00 AA- 8/14/2024 444,025.45 4.25% 444,626.20 600.75 Corporate Note GOLDMAN SACHS BANK USA 5/21/2024 5.414% 5/21/2027 38151LAG5 8,750,000.00 A+ 5/22/2025 8,805,037.50 5.08% 8,754,462.50 -50,575.00 Corporate Note HOME DEPOT INC/THE 9/15/2025 3.950% 9/15/2030 437076DJ8 1,885,000.00 A 9/15/2025 1,878,232.85 4.03% 1,861,305.55 -16,927.30 Corporate Note

JPMORGAN CHASE FINANCIAL
CO LLC 2/24/2022 2.947% 2/24/2028 46647PCW4 2,925,000.00 A 9/18/2023 2,674,532.25 5.13% 2,890,602.00 216,069.75 Corporate Note

JPMORGAN CHASE FINANCIAL
CO LLC 4/22/2024 5.571% 4/22/2028 46647PEE2 5,000,000.00 A 8/9/2024 5,103,350.00 4.95% 5,055,900.00 -47,450.00 Corporate Note

JPMORGAN CHASE FINANCIAL
CO LLC 1/24/2025 4.915% 1/24/2029 46647PEU6 2,825,000.00 A 3/13/2025 2,841,921.75 4.74% 2,847,713.00 5,791.25 Corporate Note

JPMORGAN CHASE FINANCIAL
CO LLC 7/23/2018 4.203% 7/23/2029 46647PAV8 4,075,000.00 A 3/5/2026 4,085,472.75 4.12% 4,049,612.75 -35,860.00 Corporate Note

JPMORGAN CHASE FINANCIAL
CO LLC 4/22/2024 5.581% 4/22/2030 46647PEG7 2,750,000.00 A 4/28/2025 2,835,552.50 4.87% 2,827,165.00 -8,387.50 Corporate Note KENVUE INC 10/17/2023 5.050% 3/22/2028 49177JAF9 6,250,000.00 A 6/30/2025 6,397,562.50 4.12% 6,335,625.00 -61,937.50 Corporate Note MASTERCARD INC 5/31/2019 2.950% 6/1/2029 57636QAM6 7,500,000.00 A+ 6/27/2024 6,889,875.00 4.82% 7,236,225.00 346,350.00 Corporate Note META PLATFORMS INC 8/9/2024 4.300% 8/15/2029 30303M8S4 5,370,000.00 AA- 8/14/2024 5,385,895.20 4.23% 5,377,142.10 -8,753.10 Corporate Note MORGAN STANLEY BANK NA 5/30/2024 5.504% 5/26/2028 61690U8B9 6,105,000.00 A+ 5/31/2024 6,117,881.55 5.45% 6,173,314.95 55,433.40 Corporate Note MORGAN STANLEY BANK NA 5/30/2024 5.504% 5/26/2028 61690U8B9 3,145,000.00 A+ 5/30/2024 3,145,000.00 5.50% 3,180,192.55 35,192.55 Corporate Note MORGAN STANLEY BANK NA 2/2/2026 4.213% 2/8/2030 61776NU43 5,000,000.00 A+ 2/5/2026 5,001,750.00 4.20% 4,945,150.00 -56,600.00 Corporate Note MORGAN STANLEY BANK NA 2/2/2026 4.213% 2/8/2030 61776NU43 3,650,000.00 A+ 2/3/2026 3,649,854.00 4.21% 3,609,959.50 -39,894.50 Corporate Note NATIONAL SECS CLEARING 5/20/2025 4.700% 5/20/2030 637639AQ8 10,000,000.00 AA+ 6/27/2025 10,167,800.00 4.32% 10,140,400.00 -27,400.00 Corporate Note NATIONAL SECS CLEARING 5/20/2025 4.700% 5/20/2030 637639AQ8 6,825,000.00 AA+ 6/27/2025 6,937,134.75 4.32% 6,920,823.00 -16,311.75 Corporate Note

NOVARTIS FINANCE
CORPORATION 11/5/2025 4.100% 11/5/2030 66989HAY4 15,630,000.00 AA- 11/5/2025 15,583,110.00 4.17% 15,425,403.30 -157,706.70 Corporate Note PACCAR FINANCIAL CORP 1/31/2024 4.600% 1/31/2029 69371RS80 6,165,000.00 A+ 7/30/2024 6,161,547.60 4.61% 6,239,164.95 77,617.35 Corporate Note PEPSICO INC 7/17/2024 4.500% 7/17/2029 713448FX1 4,380,000.00 A+ 7/17/2024 4,373,211.00 4.53% 4,417,449.00 44,238.00 Corporate Note PEPSICO INC 2/7/2025 4.600% 2/7/2030 713448GB8 2,380,000.00 A+ 2/7/2025 2,376,001.60 4.64% 2,412,844.00 36,842.40 Corporate Note SALESFORCE.COM INC 3/13/2026 4.650% 3/15/2029 79466LAR5 9,250,000.00 A+ 3/13/2026 9,247,965.00 4.66% 9,268,037.50 20,072.50 Corporate Note STATE STREET BANK & TR 2/28/2025 4.729% 2/28/2030 857477CW1 9,240,000.00 A 2/28/2025 9,251,365.20 4.70% 9,333,970.80 82,605.60 Corporate Note TOYOTA MOTOR CREDIT CORP 9/11/2023 5.250% 9/11/2028 89236TLB9 5,600,000.00 A+ 9/11/2023 5,590,256.00 5.29% 5,728,744.00 138,488.00 Corporate Note TOYOTA MOTOR CREDIT CORP 1/12/2026 4.200% 1/10/2031 89236TPH2 3,645,000.00 A+ 1/12/2026 3,643,870.05 4.21% 3,603,191.85 -40,678.20 Corporate Note VISA INC 2/12/2026 4.100% 2/12/2031 92826CAZ5 5,000,000.00 AA- 3/3/2026 5,048,500.00 3.88% 4,985,900.00 -62,600.00 Corporate Note WALMART INC. 4/30/2026 4.150% 4/30/2031 931142FT5 2,080,000.00 AA 4/30/2026 2,075,548.80 4.20% 2,071,368.00 -4,180.80 Corporate Note Subtotal 288,858,000.00 289,072,654.59 289,221,006.95 148,352.36 Asset-Backed Security

AMERICAN EXPRESS CREDIT
ACCOUNT MASTER 9/19/2023 5.230% 9/15/2028 02582JKD1 6,170,000.00 AAA 9/19/2023 6,169,724.20 5.23% 6,200,479.80 30,755.60 Asset-Backed Security

AMERICAN EXPRESS CREDIT
ACCOUNT MASTER 7/22/2025 4.300% 7/15/2030 02582JKV1 6,515,000.00 AAA 7/22/2025 6,514,061.19 4.30% 6,535,522.25 21,461.06 Asset-Backed Security BA CREDIT CARD TRUST 12/14/2023 4.980% 11/15/2028 05522RDH8 3,045,000.00 NR 12/14/2023 3,044,591.06 4.98% 3,061,899.75 17,308.69 Asset-Backed Security BA CREDIT CARD TRUST 6/12/2025 4.310% 5/15/2030 05522RDK1 5,250,000.00 AAA 6/12/2025 5,249,980.05 4.31% 5,266,747.50 16,767.45 Asset-Backed Security BOFA AUTO TRUST 2024-1 11/21/2023 5.740% 6/15/2028 06054YAC1 2,903,431.05 NR 11/21/2023 2,903,378.50 5.74% 2,922,651.76 19,273.26 Asset-Backed Security

CAPITAL ONE MULTI-ASSET
EXECUTION TRUST 9/16/2025 3.820% 9/15/2030 14041NGF2 7,250,000.00 AAA 9/16/2025 7,248,625.40 3.82% 7,197,727.50 -50,897.90 Asset-Backed Security

CHASE AUTO OWNER TRUST
2024-5A 7/30/2025 4.290% 6/25/2030 16145NAC5 3,255,000.00 NR 7/30/2025 3,254,681.99 4.29% 3,258,743.25 4,061.26 Asset-Backed Security CHASE ISSUANCE TRUST 9/15/2023 5.160% 9/15/2028 161571HT4 6,045,000.00 AAA 9/15/2023 6,043,324.33 5.17% 6,072,081.60 28,757.27 Asset-Backed Security CHASE ISSUANCE TRUST 1/31/2024 4.600% 1/15/2029 161571HV9 7,605,000.00 AAA 1/31/2024 7,603,841.76 4.60% 7,641,199.80 37,358.04 Asset-Backed Security CHASE ISSUANCE TRUST 7/25/2025 4.160% 7/15/2030 161571HZ0 9,190,000.00 AAA 7/25/2025 9,189,815.28 4.16% 9,196,892.50 7,077.22 Asset-Backed Security

CITIBANK CREDIT CARD
ISSUANCE TRUST 6/26/2025 4.300% 6/21/2030 17305EHA6 11,485,000.00 AAA 6/26/2025 11,481,884.12 4.31% 11,516,124.35 34,240.23 Asset-Backed Security FIFTH THIRD AUTO TRUST 8/23/2023 5.530% 8/15/2028 31680EAD3 2,134,134.92 AAA 8/23/2023 2,134,002.60 5.53% 2,147,793.38 13,790.78 Asset-Backed Security

GM FINANCIAL SECURITIZED
TERM AUTO RECE 1/17/2024 4.850% 12/18/2028 36268GAD7 489,033.60 NR 1/17/2024 488,935.26 4.85% 490,975.06 2,039.80 Asset-Backed Security

GM FINANCIAL SECURITIZED
TERM AUTO RECE 5/14/2025 4.280% 4/16/2030 362549AD9 1,965,000.00 AAA 5/14/2025 1,964,710.75 4.28% 1,967,456.25 2,745.50 5/13/2026 10:31 AM 4 of 5
Attachment A
City of Santa Clara Monthly Report
4/30/2026
Sector Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L Asset-Backed Security

HONDA AUTO RECEIVABLES
OWNER TRUST 2024 2/18/2026 3.780% 9/23/2030 43815CAD0 1,635,000.00 NR 2/18/2026 1,634,739.54 3.78% 1,621,494.90 -13,244.64 Asset-Backed Security

HYUNDAI AUTO RECEIVABLES
TRUST 2024-C 11/13/2023 5.540% 10/16/2028 44918CAD4 1,410,257.33 AAA 11/13/2023 1,410,071.87 5.54% 1,420,284.26 10,212.39 Asset-Backed Security

HYUNDAI AUTO RECEIVABLES
TRUST 2024-C 3/12/2025 4.320% 10/15/2029 44935CAD3 6,570,000.00 AAA 3/12/2025 6,569,030.93 4.32% 6,590,695.50 21,664.57 Asset-Backed Security

HYUNDAI AUTO RECEIVABLES
TRUST 2024-C 6/11/2025 4.360% 12/17/2029 44935XAD7 2,825,000.00 AAA 6/11/2025 2,824,744.90 4.36% 2,835,000.50 10,255.60 Asset-Backed Security

HYUNDAI AUTO RECEIVABLES
TRUST 2024-C 9/17/2025 3.880% 4/15/2030 44935JAD8 5,770,000.00 AAA 9/17/2025 5,769,058.34 3.88% 5,735,668.50 -33,389.84 Asset-Backed Security

KUBOTA CREDIT OWNER
TRUST 2024-2A 2/19/2025 4.670% 6/15/2029 50117FAC5 4,065,000.00 NR 2/19/2025 4,064,860.57 4.67% 4,089,837.15 24,976.58 Asset-Backed Security

TOYOTA AUTO RECEIVABLES
OWNER TRUST COM 11/14/2023 5.540% 8/15/2028 89239FAD4 1,060,205.28 AAA 11/14/2023 1,060,090.99 5.54% 1,068,686.92 8,595.93 Asset-Backed Security

TOYOTA AUTO RECEIVABLES
OWNER TRUST COM 4/30/2025 4.340% 11/15/2029 89231HAD8 4,385,000.00 AAA 4/30/2025 4,384,748.74 4.34% 4,397,716.50 12,967.76 Asset-Backed Security

TOYOTA AUTO RECEIVABLES
OWNER TRUST COM 7/30/2025 4.110% 3/15/2030 89238VAD0 4,705,000.00 AAA 7/30/2025 4,704,504.09 4.11% 4,705,611.65 1,107.56 Asset-Backed Security

VOLKSWAGEN AUTO LOAN
ENHANCED TRUST 202 3/25/2025 4.500% 8/20/2029 92868MAD1 6,905,000.00 NR 3/25/2025 6,904,765.23 4.50% 6,937,315.40 32,550.17 Asset-Backed Security Subtotal 112,632,062.18 112,618,171.69 112,878,606.03 260,434.34 Certificate of Deposit COOPERAT RABOBANK UA/NY 7/20/2023 5.080% 7/17/2026 21684LGS5 7,500,000.00 A-1 7/20/2023 7,500,000.00 5.08% 7,524,375.00 24,375.00 Certificate of Deposit Subtotal 7,500,000.00 7,500,000.00 7,524,375.00 24,375.00 Cash Equivalent

PRINCIPAL PUBLIC DEPOSIT
SWEEP PROGRAM 5/1/2026 992995944 23,692.03 9/1/2020 23,692.03 23,692.03 - Cash Equivalent

LOCAL AGENCY INVESTMENT
FUND 5/1/2026 66,935,656.36 9/30/1997 66,935,656.36 66,935,656.36 - Cash Equivalent

CALIFORNIA ASSET
MANAGEMENT PROGRAM 3.780% 5/1/2026 298,502,025.51 10/4/2022 298,502,025.51 298,502,025.51 - Cash Equivalent

CALIFORNIA ASSET

MANAGEMENT PROGRAM -
TERM 3.700% 5/18/2026 10,000,000.00 1/20/2026 10,000,000.00 10,000,000.00 - Cash Equivalent

CALIFORNIA ASSET

MANAGEMENT PROGRAM -
TERM 3.660% 5/26/2026 15,000,000.00 2/24/2026 15,000,000.00 15,000,000.00 - Cash Equivalent

CALIFORNIA ASSET

MANAGEMENT PROGRAM -
TERM 3.710% 6/1/2026 10,000,000.00 3/9/2026 10,000,000.00 10,000,000.00 - Cash Equivalent

CALIFORNIA ASSET

MANAGEMENT PROGRAM -
TERM 3.810% 8/12/2026 20,000,000.00 4/2/2026 20,000,000.00 20,000,000.00 - Cash Equivalent

CALIFORNIA ASSET

MANAGEMENT PROGRAM -
TERM 3.760% 8/19/2026 10,000,000.00 4/22/2026 10,000,000.00 10,000,000.00 - Cash Equivalent DREYFUS TREASURY 3.530% 5/1/2026 2,500,959.69 10/31/ 1997 2,500,959.69 2,500, 959.69 - Cash Equivalent Subtotal 432,962,333.59 432,962, 333.59 432,962, 333.59 - Grand Total Count 198 1,691,909,120.82 1,694, 961,835.55 1,692, 994,542.27 (1, 967,293.28) 5/13/2026 10:31 AM 5 of 5
Attachment A
PAGE 24

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ BEGINNING BALANCE 0.00 1,257,387,984.34
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

CASH EQUIVALENTS
04/01/26 INTEREST RECEIVED 4,223.99

PRINCIPAL PUBLIC DEPOSIT SWEEP PRGRM
INTEREST FROM 3/1/26 TO 3/31/26
04/30/26 5,537,246.09 CASH SWEEP PURCHASES FOR STMT PERIOD 5,537,246.09- 5,537,246.09

PRINCIPAL PUBLIC DEPOSIT SWEEP PRGRM
10 TRANSACTIONS
04/30/26 9,453,981.46- CASH SWEEP SALES FOR STMT PERIOD 9,453,981.46 9,453,981.46-

PRINCIPAL PUBLIC DEPOSIT SWEEP PRGRM
2 TRANSACTIONS

BONDS & NOTES
04/06/26 INTEREST RECEIVED 71,400.00
ADOBE INC 4.800% 4/04/29
CUSIP 00724PAF6
INTEREST ON 2,975,000.000 UNITS
04/15/26 INTEREST RECEIVED 23,345.41
AMERICAN EXPRES ABS 4.300% 7/15/30
CUSIP 02582JKV1
$0.00358/PV ON 6,515,000.00 PV
DUE 4/15/26
04/15/26 INTEREST RECEIVED 26,890.91
AMERICAN EXPRES ABS 5.230% 9/15/28
CUSIP 02582JKD1
$0.00436/PV ON 6,170,000.00 PV
DUE 4/15/26
Attachment B
PAGE 25

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/07/26 1,390,000 PURCHASED 1,403,149.40- 1,403,149.40 BANK AMERICA CO V-D 4.979% 1/24/29
CUSIP 06051GMK2
AT $100.9460 ON TRADE DATE 04/06/2026
TO SETTLE ON 04/07/2026

MERRILL LYNCH, PIERCE, FENNER
04/07/26 ACCRUED INTEREST ON PURCHASE 14,033.86-
BANK AMERICA CO V-D 4.979% 1/24/29
CUSIP 06051GMK2
04/15/26 INTEREST RECEIVED 18,856.25
BANK OF AMERICA ABS 4.310% 5/15/30
CUSIP 05522RDK1
$0.00359/PV ON 5,250,000.00 PV
DUE 4/15/26
04/15/26 INTEREST RECEIVED 15,551.97
BANK OF AMERICA ABS 5.740% 6/15/28
CUSIP 06054YAC1
$0.00236/PV ON 3,251,282.66 PV
DUE 4/15/26
04/15/26 347,851.61- PAID DOWN 347,851.61 347,845.31- 6.30 BANK OF AMERICA ABS 5.740% 6/15/28
CUSIP 06054YAC1
AT $1,371.2186 ON TRADE DATE 04/15/2026
04/20/26 INTEREST RECEIVED 189,160.00
BK NY MELLON V-D 4.729% 4/20/29
CUSIP 06405LAH4
INTEREST ON 8,000,000.000 UNITS
04/15/26 INTEREST RECEIVED 12,636.75
BK OF AMERICA ABS 4.980% 11/15/28
CUSIP 05522RDH8
$0.00415/PV ON 3,045,000.00 PV
DUE 4/15/26
Attachment B
PAGE 26

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/15/26 INTEREST RECEIVED 23,079.16
CAPITAL ONE ABS 3.820% 9/16/30
CUSIP 14041NGF2
$0.00318/PV ON 7,250,000.00 PV
DUE 4/15/26
04/27/26 INTEREST RECEIVED 11,636.63
CHASE AUTO ABS 4.290% 6/25/30
CUSIP 16145NAC5
$0.00358/PV ON 3,255,000.00 PV
DUE 4/25/26
04/15/26 INTEREST RECEIVED 31,858.67
CHASE ISSUANCE ABS 0.000% 7/15/30
CUSIP 161571HZ0
$0.00347/PV ON 9,190,000.00 PV
DUE 4/15/26
04/15/26 INTEREST RECEIVED 29,152.50
CHASE ISSUANCE ABS 4.600% 1/16/29
CUSIP 161571HV9
$0.00383/PV ON 7,605,000.00 PV
DUE 4/15/26
04/15/26 INTEREST RECEIVED 25,993.50
CHASE ISSUANCE ABS 5.160% 9/15/28
CUSIP 161571HT4
$0.00430/PV ON 6,045,000.00 PV
DUE 4/15/26
04/27/26 INTEREST RECEIVED 16,770.01
FED HOME LN MTG CORP 3.117% 6/25/27
CUSIP 3137F2LJ3
$0.00257/PV ON 6,456,213.45 PV
DUE 4/25/26
Attachment B
PAGE 27

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/27/26 9,902.99- PAID DOWN 9,902.99 9,260.84- 642.15
FED HOME LN MTG CORP 3.117% 6/25/27
CUSIP 3137F2LJ3
TO SETTLE ON 04/27/2026
04/27/26 INTEREST RECEIVED 40,375.14
FHLMC CMO V-M 4.329% 6/25/30
CUSIP 3137HMC65
$0.00361/PV ON 11,192,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 25,586.54
FHLMC CMO V-M 4.421% 5/25/30
CUSIP 3137HN6B9
$0.00368/PV ON 6,945,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 14,089.09
FHLMC K061 CMO V-M 3.347% 11/25/26
CUSIP 3137BTUM1
$0.00263/PV ON 5,051,361.73 PV
DUE 4/25/26
04/27/26 10,896.67- PAID DOWN 10,896.67 10,561.26- 335.41 FHLMC K061 CMO V-M 3.347% 11/25/26
CUSIP 3137BTUM1
TO SETTLE ON 04/27/2026
04/27/26 INTEREST RECEIVED 22,712.50
FHLMC K508 CMO V-M 4.740% 8/25/28
CUSIP 3137HAQ74
$0.00395/PV ON 5,750,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 36,451.79
FHLMC K536 CMO V-M 4.850% 1/25/30
CUSIP 3137HJZY6
$0.00404/PV ON 9,019,000.00 PV
DUE 4/25/26
Attachment B
PAGE 28

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/27/26 INTEREST RECEIVED 22,002.34
FHLMC K537 CMO V-M 4.430% 2/25/30
CUSIP 3137HKPF5
$0.00369/PV ON 5,960,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 39,443.72
FHLMC K538 CMO V-M 4.478% 1/25/30
CUSIP 3137HKQC1
$0.00373/PV ON 10,570,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 14,736.75
FHLMC K539 CMO V-M 4.410% 1/25/30
CUSIP 3137HKXJ8
$0.00368/PV ON 4,010,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 16,115.17
FHLMC K540 CMO V-M 4.513% 2/25/30
CUSIP 3137HLJA1
$0.00376/PV ON 4,285,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 41,197.30
FHLMC K541 CMO V-M 4.348% 2/25/30
CUSIP 3137HLXV9
$0.00362/PV ON 11,370,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 26,329.54
FHLMC K546 CMO V-M 4.361% 5/25/30
CUSIP 3137HN4R6
$0.00363/PV ON 7,245,000.00 PV
DUE 4/25/26
Attachment B
PAGE 29

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/27/26 INTEREST RECEIVED 39,480.00
FHLMC K556 CMO V-M 3.948% 1/25/31
CUSIP 3137HQDM0
$0.00329/PV ON 12,000,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 18,400.80
FHLMC K557 CMO V-M 3.936% 1/25/31
CUSIP 3137HQSP7
$0.00328/PV ON 5,610,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 20,460.71
FHLMC K558 CMO V-M 4.130% 3/25/31
CUSIP 3137HQSV4
$0.00344/PV ON 5,945,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 12,282.86
FHLMC MULTIFAMILY ST 3.243% 4/25/27
CUSIP 3137F1G44
$0.00270/PV ON 4,545,000.00 PV
DUE 4/25/26
04/27/26 INTEREST RECEIVED 23,674.92
FHLMC SER KJ46 CMO 4.777% 6/25/28
CUSIP 3137HAD45
$0.00387/PV ON 5,947,228.12 PV
DUE 4/25/26
04/27/26 7,057.05- PAID DOWN 7,057.05 7,056.87- 0.18
FHLMC SER KJ46 CMO 4.777% 6/25/28
CUSIP 3137HAD45
TO SETTLE ON 04/27/2026
Attachment B
PAGE 30

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/27/26 INTEREST RECEIVED 30,118.75
FHLMC SER K505 CMO 4.819% 6/25/28
CUSIP 3137HACX2
$0.00402/PV ON 7,500,000.00 PV
DUE 4/25/26
04/15/26 INTEREST RECEIVED 11,054.62
FIFTH THIRD AUT ABS 5.530% 8/15/28
CUSIP 31680EAD3
$0.00210/PV ON 2,398,831.05 PV
DUE 4/15/26
04/15/26 264,696.13- PAID DOWN 264,696.13 264,679.72- 16.41 FIFTH THIRD AUT ABS 5.530% 8/15/28
CUSIP 31680EAD3
AT $1,801.9930 ON TRADE DATE 04/15/2026
04/27/26 INTEREST RECEIVED 52,322.24
FNMA SER M6 CMO V-M 4.190% 7/25/28
CUSIP 3136BQDE6
$0.00320/PV ON 14,984,889.61 PV
DUE 4/25/26
04/27/26 1,111.15- PAID DOWN 1,111.15 1,079.32- 31.83
FNMA SER M6 CMO V-M 4.190% 7/25/28
CUSIP 3136BQDE6
TO SETTLE ON 04/27/2026
04/16/26 INTEREST RECEIVED 7,008.50
GM FINANCIAL ABS 4.280% 4/16/30
CUSIP 362549AD9
$0.00357/PV ON 1,965,000.00 PV
DUE 4/16/26
04/16/26 INTEREST RECEIVED 2,167.97
GM FINANCIAL ABS 4.850% 12/18/28
CUSIP 36268GAD7
$0.00266/PV ON 536,403.98 PV
DUE 4/16/26
Attachment B
PAGE 31

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/16/26 47,370.38- PAID DOWN 47,370.38 47,360.85- 9.53 GM FINANCIAL ABS 4.850% 12/18/28
CUSIP 36268GAD7
04/30/26 3,190,000 PURCHASED 3,190,000.00- 3,190,000.00 HAWAII ST 4.212% 4/01/31
CUSIP 419792S23
AT $100.0000 ON TRADE DATE 04/16/2026
TO SETTLE ON 04/30/2026

MERRILL LYNCH, PIERCE, FENNER
04/21/26 INTEREST RECEIVED 5,150.25
HONDA AUTO RECE ABS 3.780% 9/23/30
CUSIP 43815CAD0
$0.00315/PV ON 1,635,000.00 PV
DUE 4/21/26
04/15/26 INTEREST RECEIVED 18,656.33
HYUNDAI AUTO ABS 3.880% 4/15/30
CUSIP 44935JAD8
$0.00323/PV ON 5,770,000.00 PV
DUE 4/15/26
04/15/26 INTEREST RECEIVED 23,652.00
HYUNDAI AUTO ABS 4.320% 10/15/29
CUSIP 44935CAD3
$0.00360/PV ON 6,570,000.00 PV
DUE 4/15/26
04/15/26 INTEREST RECEIVED 10,264.17
HYUNDAI AUTO REC ABS 4.360% 12/17/29
CUSIP 44935XAD7
$0.00363/PV ON 2,825,000.00 PV
DUE 4/15/26
Attachment B
PAGE 32

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/15/26 INTEREST RECEIVED 7,177.09
HYUNDAI AUTO REC ABS 5.540% 10/16/28
CUSIP 44918CAD4
$0.00284/PV ON 1,554,604.08 PV
DUE 4/15/26
04/15/26 144,346.75- PAID DOWN 144,346.75 144,327.77- 18.98 HYUNDAI AUTO REC ABS 5.540% 10/16/28
CUSIP 44918CAD4
AT $3,304.4082 ON TRADE DATE 04/15/2026
04/22/26 INTEREST RECEIVED 139,275.00
JPMORGAN CHASE V-D 5.571% 4/22/28
CUSIP 46647PEE2
INTEREST ON 5,000,000.000 UNITS
04/22/26 INTEREST RECEIVED 76,738.75
JPMORGAN CHASE V-D 5.581% 4/22/30
CUSIP 46647PEG7
INTEREST ON 2,750,000.000 UNITS
04/15/26 INTEREST RECEIVED 15,819.63
KUBOTA CREDIT ABS 4.670% 6/15/29
CUSIP 50117FAC5
$0.00389/PV ON 4,065,000.00 PV
DUE 4/15/26
04/15/26 INTEREST RECEIVED 16,114.63
TOYOTA AUTO ABS 4.110% 3/15/30
CUSIP 89238VAD0
$0.00343/PV ON 4,705,000.00 PV
DUE 4/15/26
04/15/26 INTEREST RECEIVED 15,859.08
TOYOTA AUTO REC ABS 4.340% 11/15/29
CUSIP 89231HAD8
$0.00362/PV ON 4,385,000.00 PV
DUE 4/15/26
Attachment B
PAGE 33

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/15/26 INTEREST RECEIVED 5,326.80
TOYOTA AUTO REC ABS 5.540% 8/15/28
CUSIP 89239FAD4
$0.00309/PV ON 1,153,819.98 PV
DUE 4/15/26
04/15/26 93,614.7- PAID DOWN 93,614.70 93,604.61- 10.09 TOYOTA AUTO REC ABS 5.540% 8/15/28
CUSIP 89239FAD4
AT $5,095.1462 ON TRADE DATE 04/15/2026
04/24/26 3,250,000- SOLD 3,195,410.16 3,202,877.17- 7,467.01- U.S. TREASURY NOTES 3.500% 2/28/31
CUSIP 91282CQD6
AT $98.3203 ON TRADE DATE 04/21/2026
TO SETTLE ON 04/24/2026
J.P. MORGAN SECURITIES INC., -
04/24/26 ACCRUED INTEREST ON SALE 17,000.68
U.S. TREASURY NOTES 3.500% 2/28/31
CUSIP 91282CQD6
04/30/26 INTEREST RECEIVED 88,812.50
U.S. TREASURY NOTES 3.500% 4/30/28
CUSIP 91282CHA2
INTEREST ON 5,075,000.000 UNITS
04/30/26 INTEREST RECEIVED 180,671.88
U.S. TREASURY NOTES 3.875% 4/30/30
CUSIP 91282CMZ1
INTEREST ON 9,325,000.000 UNITS
04/30/26 7,350,000 PURCHASED 7,293,152.34- 7,293,152.34 U.S. TREASURY NOTES 3.875% 4/30/31
CUSIP 91282CQK0
AT $99.2266 ON TRADE DATE 04/29/2026
TO SETTLE ON 04/30/2026

BMOCM/BONDS
Attachment B
PAGE 34

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/30/26 INTEREST RECEIVED 1,793,240.63
U.S. TREASURY NOTES 4.125% 10/31/27
CUSIP 91282CFU0
INTEREST ON 86,945,000.000 UNITS
04/30/26 INTEREST RECEIVED 88,996.88
U.S. TREASURY NOTES 4.125% 10/31/29
CUSIP 91282CLR0
INTEREST ON 4,315,000.000 UNITS
04/30/26 INTEREST RECEIVED 509,906.25
U.S. TREASURY NOTES 4.625% 4/30/29
CUSIP 91282CKP5
INTEREST ON 22,050,000.000 UNITS
04/30/26 INTEREST RECEIVED 269,587.50
U.S. TREASURY NOTES 4.875% 10/31/28
CUSIP 91282CJF9
INTEREST ON 11,060,000.000 UNITS
04/30/26 INTEREST RECEIVED 176,718.75
U.S. TREASURY NOTES 4.875% 10/31/30
CUSIP 91282CJG7
INTEREST ON 7,250,000.000 UNITS
04/20/26 INTEREST RECEIVED 25,893.75
VOLKSWAGEN AUTO ABS 4.500% 8/20/29
CUSIP 92868MAD1
$0.00375/PV ON 6,905,000.00 PV
DUE 4/20/26
04/07/26 1,420,000- SOLD 1,408,838.80 1,281,251.80- 127,587.00 VR BANK OF AMERICA 1.734% 7/22/27
CUSIP 06051GJS9
AT $99.2140 ON TRADE DATE 04/06/2026
TO SETTLE ON 04/07/2026

BANC OF AMERICA SECURITIES LLC
Attachment B
INVESTMENT AND INSURANCE PRODUCTS ARE:• NOT INSURED BY THE FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC) OR ANY FEDERAL GOVERNMENT AGENCY• NOT A DEPOSIT, OBLIGATION OF, OR GUARANTEED BY ANY BANK OR BANKING AFFILIATE• SUBJECT TO INVESTMENT RISKS AND MAY LOSE VALUE, INCLUDING POSSIBLE LOSS OF PRINCIPAL AMOUNT INVESTED PAGE 35

STATEMENT OF TRANSACTIONS CITY OF SANTA CLARA- CUSTODY
FOR THE PERIOD APRIL 1, 2026 THROUGH APRIL 30, 2026 ACCOUNT NUMBER XXXXXXXX ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯

STATEMENT OF TRANSACTIONS

REALIZED

DATE PAR VALUE/SHARES DESCRIPTION CASH COST VALUE GAIN/LOSS ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ 04/07/26 ACCRUED INTEREST ON SALE 5,129.75
VR BANK OF AMERICA 1.734% 7/22/27
CUSIP 06051GJS9
04/27/26 INTEREST RECEIVED 21,493.34
VR FHLMC MULTIFAMI 3.224% 3/25/27
CUSIP 3137BXQY1
$0.00269/PV ON 8,000,000.00 PV
DUE 4/25/26
04/30/26 2,080,000 PURCHASED 2,075,548.80- 2,075,548.80 WALMART INC SR 4.150% 4/30/31
CUSIP 931142FT5
AT $99.7860 ON TRADE DATE 04/27/2026
TO SETTLE ON 04/30/2026

CITIGROUP GBL MKTS/SALOMON BRO
================================================================================================================= ENDING BALANCE 0.00 1,262,023,193.99
¯¯¯¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯
Attachment B
"Principal® I Custody
V Solutions
Attachment 3
Department/Item
Source of
Funds
Use of
Funds Explanation
Sales Tax 14,500,000 Increases the Sales Tax revenue estimate by $14.5 million (from $65.9 million to $80.4 million) based
on the actual performance through the first three
quarters of FY 2025/26 and the higher collection
level experienced in FY 2024/25 (five affirmative
Council votes required to appropriate
additional revenue).

Property Tax / Property Tax ERAF
Reserve
2,600,000 273,000 Increases the Property Tax revenue estimate by $2.6 million (from $101.2 million to $103.8 million)
based on the May 2026 estimate from the County
of Santa Clara. This action also allocates $273,000
of the additional property tax revenue to the
Property Tax ERAF Reserve that was established
to set aside the excess Education Revenue
Augmentation Fund (ERAF) funds that are at risk
due to a legal challenge regarding the allocation of
those funds. The County has indicated that
approximately 18% of the excess ERAF funds are
at risk for FY 2025/26, and the recommended
increase to the reserve is based on the latest
estimate from the County on the FY 2025/26
excess ERAF amount for the City of Santa Clara
(five affirmative Council votes required to
appropriate additional revenue).

Property Tax Administration 153,000 Increases the Finance Department - property tax administration budget to account for the higher
actual FY 2025/26 costs from the County of Santa
Clara. This cost is offset by additional property tax
revenue (five affirmative Council votes required
to appropriate additional revenue).

Transient Occupancy Tax 4,000,000 Increases the Transient Occupancy Tax revenue estimate by $4.0 million (from $27.5 million to $31.5
million) based on higher actual FY 2025/26 receipts
(five affirmative Council votes required to
appropriate additional revenue).

Interest Earnings 6,154,000 Increases the Interest Earnings revenue estimate by $6.2 million (from $6.2 million to $12.4 million)
based on actual FY 2025/26 collections (five
affirmative Council votes required to
appropriate additional revenue).

FY 2025/26 Budget Amendments
General Fund (001)
1 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Interest Earnings - Pension Trust /
Pension Stabilization Reserve
1,540,000 1,540,000 Establishes a $1.5 million interest earnings projection for the earnings on the pension trust and
allocates those restricted funds to the Pension
Stabilization Reserve (five affirmative Council
votes required to appropriate additional
revenue).

Fines and Penalties 1,500,000 Increases the Fines and Penalties revenue estimate by $1.5 million (from $1.6 million to $3.1
million) based on actual FY 2025/26 collections
(five affirmative Council votes required to
appropriate additional revenue).

SVP Transfer 6,400,000 Increases the SVP Transfer revenue estimate by $6.4 million (from $37.3 million to $43.7 million)
based on updated estimates on the FY 2025/26
performance (five affirmative Council votes
required to appropriate additional revenue).

Other Fees for Services 185,000 Increases the Other Fees for Services revenue estimate by $185,000 (from $59.5 million to $59.7
million) based on higher actual collections in the
miscellaneous charges for services category (five
affirmative Council votes required to
appropriate additional revenue).

Other Revenue 1,800,000 Increases the Other Revenue estimate by $1.8 million to account for a higher excess revenue
distribution from the Stadium Authority. The
distribution totaled $4.8 million, which was above
the budgeted estimate of $3.0 million (five
affirmative Council votes required to
appropriate additional revenue).

Stadium Reimbursement / Non-
Departmental
658,810 658,810 Recognizes Stadium Authority reimbursement and appropriates the funding to the Non-Departmental
Materials, Services, and Supplies budget,
specifically for the "Where the Mission Meets the
Moment" campaign. This funding reflects costs
related to the Celebrate Santa Clara event held at
Levi's Stadium (five affirmative Council votes
required to appropriate additional revenue).

General Fund (001) (Cont'd.)
2 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Bay Area Host Committee
Reimbursements / Non-
Departmental Stadium Operations
500,000 500,000 Increases the revenue estimate for Stadium reimbursements and the appropriation for Stadium
Operations in Non-Departmental. This funding
reflects updated cost estimates for the deployment
of the five FIFA World Cup matches scheduled at
Levi's Stadium (five affirmative Council votes
required to appropriate additional revenue).

Other Revenue / Non-
Departmental -
Materials/Services/Supplies
535,000 535,000 Recognizes sponsorship funding and appropriates the funding to the Non-Departmental Materials,
Services, and Supplies budget, specifically for the
"Where the Mission Meets the Moment" campaign
(five affirmative Council votes required to
appropriate additional revenue).

City Attorney's Office 230,000 Increases the Materials, Services, and Supplies budget by $230,000 in the City Attorney's Office to
account for increased legal services costs
associated with new and ongoing litigation and
transactional matters (five affirmative Council
votes required to appropriate additional
revenue).

City Clerk's Office 10,000 Increase the Materials, Services, and Supplies budget by $10,000 in the City Clerk's Office to
partially cover the costs of Public Record Act (PRA)
assessments (five affirmative Council votes
required to appropriate additional revenue).

General Fund (001) (Cont'd.)
3 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Fire Department - Other Fees for
Services (Ambulance Transport
Revenue) / Overtime/Materials/
Services/ Supplies
681,214 681,214 Recognizes revenue for ambulance transport payments received from public healthcare
providers and patients for Fire Department
ambulance transports to hospitals. Ambulance
transports began in March 2023 under the current
Santa Clara County dispatch orders, allowing
agencies with ambulances to transport patients to
hospitals in conjunction with County contracted
ambulance services.

These funds will be used to help offset $670,476 in
increased overtime expenditures in the Field
Operations Division due to increased absence
rates. An additional $10,738 will cover merchant
fees associated with ambulance billing invoices
paid by credit card, as well as costs related to
duplicate payment processing, ambulance
medications, and other ambulance service-related
operating costs (five affirmative Council votes
required to appropriate additional revenue).

Fire Department 2,100,000 Increases the Fire Department budget for salaries and benefits by $2.1 million to cover projected
overages, including approximately $1.3 million due
to Field Operations overtime and compensatory
time payout costs as well as $0.8 million from
separation payouts. Fire Department absences and
compensatory time payouts remain significantly
above historical levels resulting in higher than
budgeted overtime costs. The separation payouts
are not budgeted as these costs are typically
absorbed within departmental budgets. There is
funding allocated in Non-Departmental to cover the
separation payouts that cannot be absorbed by
departments; a reduction to that allocation in Non-
Departmental will offset the separation payouts for
the Fire Department (five affirmative Council
votes required to appropriate additional
revenue).

General Fund (001) (Cont'd.)
4 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Parks and Recreation - Materials,
Services and Supplies
(16,818) Decreases the Parks and Recreation Department
budget based on estimated savings in materials,
services and supplies. These funds are
recommended to be transferred to the Vehicle
Replacement Fund to cover higher costs for the
purchase of a new blower and flail mower to
support park maintenance (majority affirmative
Council votes required).

Transfer to the Vehicle
Replacement Fund
16,818 Increases the transfer to the Vehicle Replacement Fund by $16,818 to address increased costs
associated with the purchase of a new blower and
flail mower for the Parks and Recreation
Department. This action is offset by a decrease to
the Parks and Recreation Department budget
(majority affirmative Council votes required).

Police Department 1,300,000 Increases the Police Department budget by $1.3 million to address a projected overage in the salary
and benefits budget due to negotiated salary
increases ($0.7 million) and separation payouts
($0.6 million). In July and August 2025, the City
Council approved two MOU agreements for Units 2
and 10, with FY 2025/26 salary impacts estimated
at $2.2 million and $0.6 million, respectively, and it
was anticipated these costs would primarily be
absorbed within the existing budget. In the
corresponding staff reports, it was noted that staff
would bring forward budget actions at a later date,
if needed. In addition, funding for separation
payouts is not budgeted in each department as
these costs are typically absorbed within
departmental budgets. There is funding allocated in
Non-Departmental to cover the separation payouts
that cannot be absorbed by departments; a
reduction to that allocation in Non-Departmental will
offset the separation payouts for the Police
Department (five affirmative Council votes
required to appropriate additional revenue).

General Fund (001) (Cont'd.)
5 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Non-Departmental - Separation
Payouts
(1,646,000) Reduces the Non-Departmental budget by $1.6 million that had been set aside for separation
payouts that occur during the year that cannot be
absorbed by departments. Of this amount, $0.8
million is reallocated to the Fire Department and
$0.6 million is reallocated to the Police Department
to cover separation payouts in those departments
(majority affirmative Council votes required).

Transfer to the Fire Department
Grant Trust Fund (SAFER grant)
125,000 Increases the transfer to the Fire Operating Grant Trust Fund to cover higher than anticipated salary
and benefits costs in the Staffing for Adequate Fire
and Emergency Response (SAFER) grant (five
affirmative Council votes required to
appropriate additional revenue).

Reserve for Future Uses 20,000,000 Establishes a Reserve for Future Uses that will be allocated as part of a City Council review process.

There is an item on the 6/23/26 City Council
Agenda (RTC 26-663) to discuss the potential uses
of these funds (five affirmative Council votes
required to appropriate additional revenue).

Ending Fund Balance 14,594,000 Increases the Ending Fund Balance to align with the estimate included in the FY 2026/27 Adopted
Budget. These funds were programmed in the FY
2026/27 budget (five affirmative Council votes
required to appropriate additional revenue).
41,054,024 41,054,024
General Fund (001) (Cont'd.)
6 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from the Perpetual Care
Fund
2,000 Increases the transfer from the Perpetual Care
Fund to the Cemetery Fund based on the higher
estimated interest earnings in the Perpetual Care
Fund that are transferred to the Cemetery Fund
(five affirmative Council votes required to
appropriate additional revenue).

Transfer from the Endowment
Care Fund
82,000 Increases the transfer from the Endowment Care
Fund to the Cemetery Fund based on the higher
estimated interest earnings in the Endowment Care
Fund that are transferred to the Cemetery Fund
(five affirmative Council votes required to
appropriate additional revenue).

Ending Fund Balance 84,000 Increases the ending fund balance to offset the actions recommended above (five affirmative
Council votes required to appropriate
additional revenue).
84,000 84,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Capital Outlay 10,000 Increases the Capital Outlay budget to cover start- up costs associated with the Franklin Square
fountains, including the repairing of leaks and
replacing needed fountain components (five
affirmative Council votes required for the use of
unused balances).

Unrestricted Ending Fund Balance (10,000) Decreases the unrestricted ending fund balance to offset the action recommended above (five
affirmative Council votes required for the use of
unused balances).
- -
Downtown Parking Maintenance District Fund (025)
Cemetery Fund (093)
7 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Unrestricted Beginning / Ending
Fund Balance
(16,000,000) (16,000,000) A technical adjustment to decrease the Unrestricted Beginning and Ending Fund Balance
by $16 million. This action aligns the Beginning and
Ending Fund Balance to the reconciled amount in
RTC 25-1729 the FY 2024/25 Year End Close
Report approved by Council on December 17,
2025. The Year End Close report recognized $16
million in savings from the South Loop
Reconductor Project in the fund balance
reconciliation which was already previously
recognized in an early carryover of funds in RTC 25-
417 approved by Council on July 8, 2025 (majority
affirmative Council votes required).

Transfer from the Electric Utility
Fund / Major Engine Overhaul
and Repair
9,830,000 9,830,000 Increases the transfer from the Electric Utility Operating Fund and the Major Engine Overhaul
budget by a total of $9,830,000 for repair work at
Gianera and Donald Von Raesfeld (DVR) power
plants. In March 2026, the load gearbox for
Gianera Unit 1 experienced an unexpected failure.

Repair of the load gearbox is required before the
unit can resume operation, with estimated
emergency repair costs of approximately
$1,000,000. During the planned DVR outage in
Spring 2026, an inspection of DVR Engine 555
identified a defect in the high-pressure turbine.

Although the engine may be able to operate under
controlled conditions for approximately four to five
weeks, continued operation beyond that timeframe
would significantly increase the risk of additional
damage. Emergency repair costs are estimated at
$730,000. Lastly, based on updated maintenance
schedules, DVR Engine 555 will require a major
overhaul this calendar year resulting in estimated
costs of $8,100,000 (five affirmative Council
votes required to appropriate additional
revenue).
(6,170,000) (6,170,000)
Electric Utility Capital Fund (591)
8 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue (Insurance Claim)
/ Materials/Services/Supplies
7,500,000 7,500,000 Increases the Other Revenue estimate and the Materials/Services/Supplies expense budget for the
Generation program. On August 20, 2025, Donald
Von Raesfeld (DVR) Power Plant turbine 191-498
experienced a catastrophic failure, resulting in the
immediate loss of one turbine. DVR is critical to
managing peak loads and preventing service
disruptions, and an emergency declaration was
issued to procure a spare engine rental to continue
operations. Funding is appropriated to cover the
engine lease costs in FY 2025/26 and is offset by
anticipated insurance payments (five affirmative
Council votes required to appropriate
additional revenue).

Sale of Land 5,625,150 Increases the Sale of Land revenue estimate to recognize proceeds from the sale of Loyalton
property (five affirmative Council votes required
to appropriate additional revenue).

Charges for Services 40,000,000 Increases the Charges for Services revenue estimate to recognize additional revenue due to
higher than anticipated energy sales. These
revenues will offset the higher expenditure costs
associated with power purchases (five affirmative
Council votes required to appropriate
additional revenue).

Contribution in Lieu 2,300,000 Increases the Contribution In-Lieu to account for higher revenues (five affirmative Council votes
required to appropriate additional revenue).

Resource and Production 29,378,150 Increases the Resource and Production expense budget by $29.4 million due to higher than
anticipated power purchases associated with
higher load. SVP had higher than anticipated sales
that required additional market purchases. The
higher costs are offset by additional charges for
services revenue collected (five affirmative
Council votes required to appropriate
additional revenue).

Electric Utility Fund (091)
9 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to the Vehicle
Replacement Fund
117,000 Increases the transfer to the Vehicle Replacement Fund for additional costs for a planned replacement
of a flatbed truck with crane. The vehicle was
included in the replacement schedule, but the
quoted costs came in $117,000 higher than
originally budgeted (five affirmative Council
votes required to appropriate additional
revenue).

Transfer to the Electric Utility
Capital Fund
9,830,000 Increases the transfer to the Electric Utility Capital Fund for the Major Engine Overhaul and Repair
project. Repairs were identified for Gianera and
Donald Von Raesfeld (DVR) power plants (five
affirmative Council votes required to
appropriate additional revenue).

Ending Fund Balance - Rate
Stabilization Reserve
4,000,000 Increases the Rate Stabilization Reserve by $4.0 million, from $78.0 million to $82.0 million. The
minimum reserve target is a balance equal to 10%
of current year rate payer revenue. At $82.0 million,
this accounts for approximately 10% of rate payer
revenue (five affirmative Council votes required
to appropriate additional revenue).
53,125,150 53,125,150
Department/Item
Source of
Funds
Use of
Funds Explanation
Charges for Services 1,140,000 Increases the Charges for Services revenue estimate to recognize additional revenue due to
higher than anticipated energy sales revenue (five
affirmative Council votes required to
appropriate additional revenue).

Contribution in Lieu 57,000 Increases the Contribution In-Lieu to account for higher revenues (five affirmative Council votes
required to appropriate additional revenue).

Unrestricted Ending Fund Balance
- Public Benefits Charges
1,083,000 Increases the Unrestricted Ending Fund Balance - Public Benefits Charge to offset the actions above
(five affirmative Council votes required to
appropriate additional revenue).
1,140,000 1,140,000
Electric Utility Fund (091) (Cont'd.)
Electric Utility Operating Grant Trust Fund (191)
10 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Interest Earnings / Transfer to
Cemetery Fund
82,000 82,000 Increases the interest earnings revenue estimate in the Endowment Care Fund and increases the
transfer of these funds to the Cemetery Fund
based on estimated earnings through the end of
the fiscal year (five affirmative Council votes
required to appropriate additional revenue).
82,000 82,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Revenue from Other Agencies /
Department of Public Works
SVACA Billings
31,000 31,000 Increases the Revenue from Other Agencies estimate and the Public Works Department's
Silicon Valley Animal Control Authority (SVACA)
appropriation. This action reflects reimbursements
from SVACA related to services/support provided
by both the Fleet Division and Facilities Division
(five affirmative Council votes required to
appropriate additional revenue).

Revenue from Other Agencies /
Information Technology
Department SVACA Billings
15,000 15,000 Increases the Revenue from Other Agencies estimate and the Information Technology
Department's Silicon Valley Animal Control
Authority (SVACA) appropriation. This action
reflects reimbursements from SVACA related to IT
services/support provided (five affirmative
Council votes required to appropriate
additional revenue).

Other Fees for Services / Parks
and Recreation Department -
Fourth of July Fireworks, Concert
in the Park, Art & Wine Festival,
Street Dance, Roberta Jones Jr.

Theatre
30,500 30,500 Recognizes and appropriates $30,500 in sponsorships, including a $25,000 sponsorship
from EdgeCore and a $5,500 sponsorship from
Citizens Equity First Credit Union. These
sponsorships will support the following Parks &
Recreation special events and programs, including
the Fourth of July Fireworks event ($10,000),
Concerts in the Park events ($12,500), the Art &
Wine Festival ($2,500), Street Dance events
($500), and the Roberta Jones Junior Theatre
program ($5,000) (five affirmative Council votes
required to appropriate additional revenue).
76,500 76,500
Endowment Care Fund (077)
Expendable Trust Fund (079)
11 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from the General Fund /
Staffing for Adequate Fire and
Emergency Response (SAFER)
125,000 125,000 Increases the transfer from the General Fund and the Staffing for Adequate Fire and Emergency
Response (SAFER) grant appropriation to cover
higher than anticipated salary and benefits costs
including negotiated MOU salary increases (five
affirmative Council votes required to
appropriate additional revenue).

Other Agencies Revenue /
Assistance to Firefighters Grant
2019
246 246 Recognizes additional Assistance to Firefighters Grant (AFG 2019) revenue received from FEMA.

The additional grant funds will be used to cover
service costs and supplies for the mechanical chest
compression (Lucas) devices (five affirmative
Council votes required to appropriate
additional revenue).

Other Agencies Revenue / USAR
Training Reimbursement
16,808 16,808 Recognizes an Urban Search and Rescue training reimbursement received from the Menlo Park Fire
Protection District. The reimbursement was
provided for Water Rescue Training activities,
including planning and preparation costs incurred
by the Fire Department (five affirmative Council
votes required to appropriate additional
revenue).
142,054 142,054
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from the Streets and
Highways Capital Fund
764,019 Increases the transfer from the Streets and
Highways Capital Fund to return project savings
from the LED Traffic Signal & Safety Light
Replacements project (five affirmative Council
votes required to appropriate additional
revenue).

Ending Fund Balance 764,019 Increases the ending fund balance to offset the action recommended above (five affirmative
Council votes required to appropriate
additional revenue).
764,019 764,019
Gas Tax Fund (121)
Fire Operating Grant Fund (178)
12 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Mitigation Fee Act Revenue (8,603,749) Decreases the Mitigation Fee Act revenue estimate by $8,603,749 to correct an overstated revenue
estimate included in prior budget amendments
(majority affirmative Council votes required).

Quimby Act Fees 375,984 Increases the Quimby Act Fees revenue estimate by $375,984 based on additional revenue received
year-to-date (five affirmative Council votes
required to appropriate additional revenue).

Park Impact Fees Monitoring
Project
(164,555) Decreases a net amount of $164,555 to the Park Impact Fees Monitoring Project appropriation,
including a decrease of $172,075 due to the
correction to the Mitigation Fee Act (MFA) revenue
estimate and an increase of $7,520 based on
additional Quimby Act Revenue received year-to-
date.

The appropriation is based on a calculation of two
percent (2%) of actual Quimby and MFA fees
received which are transferred to this project
annually (City Chapter 17.35 of the City Code) to
support staff and studies related to the park in-lieu
program (majority affirmative Council votes
required).

Parkland Acquisition Project (2,015,802) Decreases a net amount of $2,015,802 to the Parkland Acquisition Project appropriation,
including a decrease of $2,107,918 due to the
correction to the Mitigation Fee Act revenue
estimate and an increase of $92,116 based on
additional Quimby Act revenue received year-to-
date.

The appropriation is based on 25% of total Park In-
Lieu Fees received, after two percent (2%) is
allocated to the Park Impact Fees Monitoring
Project (majority affirmative Council votes
required).

Parks and Recreation Capital Fund (532)
13 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue (Insurance
Payment) / Earl Carmichael Park
Snack Shack Rehabilitation
Project
290,661 290,661 Recognizes insurance settlement proceeds related to fire damage sustained by the snack shack
building at Earl Carmichael Park and establishes a
new Earl Carmichael Park Snack Shack
Rehabilitation project. The project will utilize the
insurance proceeds to fund the design, repair, and
rehabilitation of the facility, with the goal of
restoring the building to a safe, functional, and
usable condition (five affirmative Council votes
required to appropriate additional revenue).

Ending Fund Balance - Mitigation
Fee Act Fees
(6,323,756)
Decreases the Mitigation Fee Act Fees ending fund
balance to offset the actions above (majority
affirmative Council votes required).

Ending Fund Balance - Quimby
Act Fees
276,348 This action increases the Quimby Act Fees ending fund balance to offset the actions above (five
affirmative Council votes required to
appropriate additional revenue).
(7,937,104) (7,937,104)
Department/Item
Source of
Funds
Use of
Funds Explanation
Interest Earnings / Transfer to
Cemetery Fund
2,000 2,000
Increases the interest earnings revenue estimate in
the Perpetual Care Fund and increases the transfer
of these funds to the Cemetery Fund based on
estimated earnings through the end of the fiscal
year (five affirmative Council votes required to
appropriate additional revenue).
2,000 2,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Administrative Costs 220 Increases the administrative costs associated with debt service payments that were higher than
anticipated (five affirmative Council votes
required for the use of unused balances).

Unrestricted Ending Fund Balance (220) Decreases the unrestricted ending fund balance to offset the action recommended above (five
affirmative Council votes required for the use of
unused balances).
- -
Public Facilities Financing Corporation Fund (431)
Parks and Recreation Capital Fund (532) (Cont'd.)
Perpetual Care Fund (076)
14 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Recycled Water System Mains
and Services
174,111 Increases the Recycled Water System Mains and
Services project appropriation to fund the
construction costs associated with the Union
Pacific Railroad Agnew Siding project (five
affirmative Council votes required for the use of
unused balances).

Unrestricted Ending Fund Balance (174,111) Decreases the unrestricted ending fund balance to offset the action recommended above (five
affirmative Council votes required for the use of
unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Charges for Services / Materials,
Services, Supplies
400,000 1,200,000 Increases the materials, services, and supplies appropriation for the Sewer Utility. Of this amount,
$400,000 reflects an increase to the right-of-way
expense which is based on anticipated revenue
collections. This increase is recommended to be
offset by an increase to the charges for services
estimate. The remaining $800,000 reflects an
increase to the contractual services appropriation
related to higher than anticipated as-needed
engineering services and outside legal services
(five affirmative Council votes required to
appropriate additional revenue and for the use
of unused balances).

Transfer to the Vehicle
Replacement Fund
196,015 Increases the transfer to the Vehicle Replacement Fund to cover the higher than anticipated costs for
the replacement of a crane truck (five affirmative
Council votes required for the use of unused
balances).

Unrestricted Ending Fund Balance (996,015) Decreases the unrestricted ending fund balance to offset the actions recommended above (five
affirmative Council votes required for the use of
unused balances).
400,000 400,000
Recycled Water Capital Fund (597)
Sewer Utility Fund (094)
15 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue /
Cupertino-Santa Clara On
Demand Shuttle Project
210,000 210,000 Increases the Other Agencies Revenue estimate and the Cupertino-Santa Clara on Demand Shuttle
project budget by $210,000. This reflects TFCA
funds that will be remitted to the City of Santa Clara
from the City of Cupertino (five affirmative
Council votes required to appropriate
additional revenue).

Transfer to the Gas Tax Fund 764,019 A technical correction to increase the transfer to the Gas Tax Fund to return project savings from
the LED Traffic Signal & Safety Light
Replacements project to the original funding source
(majority affirmative Council votes required).

Transfer to the Traffic Mitigation
Fund
(1,161,035) A technical correction to reduce the transfer to the Traffic Mitigation Fund to correct the erroneous
return of funds as included in the FY 2024/25 Year-
End Report approved by the City Council on
December 9, 2025 (majority affirmative Council
votes required).

Ending Fund Balance - Vehicle
Registration Fee
397,016 A technical correction to increase the vehicle
registration fees ending fund balance to return
project savings from the LED Traffic Signal &
Safety Light Replacements project to the original
funding source (majority affirmative Council
votes required).
210,000 210,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from the Streets and
Highways Capital Fund
(1,161,035) A technical correction to reduce the transfer from the Streets and Highways Capital Fund to correct
the erroneous return of funds as included in the FY
2024/25 Year-End Report approved by the City
Council on December 9, 2025 (majority
affirmative Council votes required).

Ending Fund Balance (1,161,035) Decreases the ending fund balance to offset the action recommended above (majority affirmative
Council votes required).
(1,161,035) (1,161,035)
Streets and Highways Capital Fund (533)
Traffic Mitigation Fund (123)
16 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Unemployment Insurance Claims 60,000 Increases the unemployment insurance claims appropriation by $60,000 (from $100,000 to
$160,000) based on actual claims experienced in
FY 2025/26 (five affirmative Council votes
required for the use of unused balances).

Unrestricted Ending Fund Balance (60,000) Decreases the unrestricted ending fund balance to offset the action recommended above (five
affirmative Council votes required for the use of
unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from Electric Utility Fund 117,000 Increases the transfer from the Electric Utility Fund to cover the higher than anticipated costs for the
replacement of a crane truck (five affirmative
Council votes required to appropriate
additional revenue).

Transfer from the General Fund 16,818 Increases the transfer from the General Fund to cover increased costs associated with equipment
replacements for the Parks and Recreation
Department (five affirmative Council votes are
required to appropriate the additional revenue).

Transfer from Sewer Utility Fund 196,015 Increases the transfer from the Sewer Utility Fund to cover the higher than anticipated costs for the
replacement of a crane truck (five affirmative
Council votes required to appropriate
additional revenue).

Unemployment Insurance Fund (087)
Vehicle Replacement Fund (050)
17 Attachment 3
FY 2025/26 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Capital Outlay 329,833 Increases the Capital Outlay budget to cover higher- than-budgeted costs associated with the
replacement of two crane trucks, one for the
Electric Utility Department and one for the Water &
Sewer Utilities Department, and the purchase of a
blower and flail mower for the Parks and
Recreation Department.

The blower and flail mower will replace equipment
originally budgeted in the fund that is no longer
functioning, including a concrete mixer, trencher,
and flail cutter. Due to increased park maintenance
and upkeep demands, the Department has
identified the blower and flail mower as higher-
priority needs that will better support park
maintenance operations (five affirmative Council
votes required to appropriate additional
revenue).
329,833 329,833
Vehicle Replacement Fund (050) (Cont'd.)
18 Attachment 4
Department/Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance -
Reserve for Future Uses /
Reserve for Future Uses
20,000,000 20,000,000 This action carries over the Reserve for Future Uses budgeted in FY 2025/26 and establishes the
reserve in FY 2026/27. There is an item on the
6/23/26 City Council Agenda (RTC 26-663) to
discuss the potential uses of these funds (five
affirmative Council votes required for the use of
unused balances).

Unrestricted Beginning Fund
Balance / Non-Departmental
500,000 500,000 This action carries over sponsorship funding received in FY 2025/26 and appropriates it to Non-
Departmental for the "Where the Mission Meets the
Moment" campaign (five affirmative Council
votes required for the use of unused balances).
20,500,000 20,500,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue (Developer
Contributions) / Central
Expressway and Walsh Ave
Transmission Line Clearance
Project
1,863,750 1,863,750 This action increases the Other Revenue estimate to recognize Developer Contributions and
establishes the Central Expy and Walsh Ave
Transmission Line Clearance project. A customer
is installing a pedestrian bridge which, due to
required electrical clearances, will require the
installation of two new poles and other
improvements to raise the 60 kV transmission line
clearance adjacent to the San Tomas Aquino
Creek Trail between Central Expressway and
Walsh Ave. Silicon Valley Power (SVP) will provide
engineering, construction, and material support for
the project and all costs will be paid for by the
customer as outlined in a deposit agreement (five
affirmative Council votes required to
appropriate additional revenue).
1,863,750 1,863,750
Department/Item
Source of
Funds
Use of
Funds Explanation
Beginning Fund Balance / Earl
Carmichael Park Snack Shack
Rehabilitation Project
290,661 290,661 This action carries over funding for the Earl Carmichael Park Snack Shack Rehabilitation
project. The project will utilize insurance proceeds
received in FY 2025/26 to fund the design, repair,
and rehabilitation of the facility, with the goal of
restoring the building to a safe, functional, and
usable condition (five affirmative Council votes
required for the use of unused balances).
290,661 290,661
FY 2026/27 Budget Amendments
Electric Utility Capital Fund (591)
Parks and Recreation Capital Fund (532)
General Fund (001)
1 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-594 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Action on the Award of Purchase Orders with Underground Republic Water Works, Inc., Core & Main LP, and Ferguson Enterprises LLC for Water Main Replacement Phase 1F Construction Materials for a Total Maximum Amount Not-To-Exceed $873,085.65

BACKGROUND
The City of Santa Clara Water & Sewer Utilities Department (Department) operates and maintains a potable water distribution system consisting of approximately 335 miles of distribution pipelines, 21 active groundwater wells, and seven storage tanks with a combined capacity of 28.8 million gallons.

To maintain reliable service levels and meet customer expectations, the Department implements an ongoing infrastructure replacement program to replace dilapidated water mains nearing the end of their useful life or with a history of leaks.

The Department is currently preparing for the upcoming Water Main Replacement Phase 1F project (“Project”), which aims to replace aging water mains throughout the neighborhood bound by La Herran Drive, Pruneridge Avenue, Lawrence Expressway, and One Agilent Way, and is in the process of procuring materials for this phase. The Project consists of replacing 8,140 lineal feet of 6-inch and 8-inch cast iron water mains with new 8-inch ductile iron mains at La Herran Drive, Hillsdale Avenue, La Salle Avenue, De Soto Avenue, Randolph Avenue, Magellan Avenue, Daniel Way, Montclair Drive, Fulton Court, Cody Court, Sullivan Drive, and Hancock Drive.

DISCUSSION
To support the procurement of various materials for the Project, including pipeline, valves, fittings, couplings, hydrants, and other auxiliary components, staff conducted a solicitation process in accordance with Section 2.105.140(b) of the City of Santa Clara City Code, with award based on the lowest quoted price for each individual bid item. Staff received bids from Underground Republic Water Works, Inc., Core & Main LP, and Ferguson Enterprises LLC, and recommends awarding purchase orders to each vendor as set forth in Table 1.

Table 1 summarizes the total value of the individual bid items awarded to each vendor. The maximum compensation across all three vendors is $873,085.65, which includes estimated sales taxes and a 15% contingency for potential tariff-related cost increases and additional quantities that may be required during the Project.

Table 1 - Cost Summary
Vendor Amount
Underground Republic Water Works, Inc. $399,174.24
Core & Main LP $284,643.37
Ferguson Enterprises LLC $7,940.85
Subtotal $691,758.46
Estimated Tax 9.75% $67,446.45
Total (with Tax) $759,204.91
15% Contingency $113,880.74
Maximum Compensation $873,085.65
City of Santa Clara Printed on 6/19/2026Page 1 of 2
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26-594 Agenda Date: 6/23/2026Vendor Amount
Underground Republic Water Works, Inc. $399,174.24
Core & Main LP $284,643.37
Ferguson Enterprises LLC $7,940.85
Subtotal $691,758.46
Estimated Tax 9.75% $67,446.45
Total (with Tax) $759,204.91
15% Contingency $113,880.74
Maximum Compensation $873,085.65

ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”).

The purchase of materials is not considered a “project” under CEQA, as there is no physical change to the environment for this action.

FISCAL IMPACT
The total amount to purchase construction materials for Water Main Replacement Phase 1F, as detailed in this report, including sales tax and a 15% contingency, is $873,085.65. These materials are part of the ongoing efforts to rehabilitate or replace water utility mains in the five-year Water and Recycled Water Utilities capital improvement program. Funding for these materials is budgeted in the Distribution System Replacement/Restoration project in the Water Utility Capital Fund, approved as part of the FY 2026/27 and FY 2027/28 Adopted Capital Improvement Program Budget.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, by email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Authorize the City Manager or designee to award purchase orders to Underground Republic Water Works, Inc., Core & Main LP, and Ferguson Enterprises LLC for Water Main Replacement Phase 1F Construction Materials in the amounts presented in Table 1 of this report, for a total maximum amount not-to-exceed $873,085.65, inclusive of estimated sales tax and a 15% contingency, subject to the appropriation of funds and approval as to form by the City Attorney.

Reviewed by: John Ramirez, Director of Water & Sewer Utilities Approved by: Jovan Grogan, City Manager
City of Santa Clara Printed on 6/19/2026Page 2 of 2
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-161 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Action on a Grant Agreement with Triton Museum of Art for FY 2026/27 to Support General Museum Operations, Art Exhibitions, and Educational Programs and Delegation of Authority for Future Grant Agreements

BACKGROUND
Founded in 1965, Triton Museum of Art (Triton Museum) was the first non-university art museum in Santa Clara County known for collecting and exhibiting contemporary and historical works with an emphasis on Greater Bay Area artists. In 1967, the Triton Museum relocated from San Jose to Santa Clara, where it currently remains across the street from the Santa Clara Civic Center.

The existing site is owned by the City of Santa Clara (City), which resulted in both entities entering into a 30-year land lease agreement dated November 24, 1967. This agreement instructed Triton Museum to construct new buildings on the property (now known as the Pavilion) and transfer building ownership to the City at the end of the lease. The City and Triton Museum re-entered into an Agreement for Lease and Operation of Triton Museum of Art (Lease and Operation Agreement) on April 16, 1998, that had an initial term of 20 years through April 15, 2018 (Attachment 2). The Lease and Operation Agreement allowed the City and Triton Museum to extend the lease term for two additional five-year periods. In accordance with Council delegated authority, prior City Managers executed an Amendment No. 1 to the Lease and Operation Agreement which extended the term for five years, through April 15, 2023, and Amendment No. 2, which extended the term for an additional five years, through April 15, 2028 (Attachments 3 and 4).

Both the City and Triton Museum hold key roles as parties to the Lease and Operation Agreement.

Triton is responsible for maintaining and operating a museum that is open and free to the public at least six days a week, maintaining other buildings on the property such as the Jamison Brown House and the Pavilions, paying for labor and utilities (except those that are covered by the City as detailed below), and preserving the City’s collection of art, which includes the Warburton Native American Collection and paintings by Theodore Wores, a 19th and early 20th century California Impressionist, among other things. The City is responsible for maintaining the exterior of the buildings on the property and certain building systems, and the cost of electricity, water, sanitary sewer, landscaping, and janitorial services, among other things.

Separately, the City has provided an annual grant contribution to Triton Museum to support payment expenses related to the museum’s general operations, art exhibitions, and educational programs for the community. Through this grant funding, the City is able to ensure that the community has access to art and educational programs that showcase cultural art and regional artists.

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26-161 Agenda Date: 6/23/2026
Staff is recommending the City Council’s approval of a Grant Agreement with Triton Museum of Art to provide $314,084 in grant funding for Fiscal Year (FY) 2026/27 (July 1, 2026 - June 30, 2026) (Attachment 1). These grant funds will be distributed equally between twelve monthly installments of $26,173.66 to support quality art exhibitions, events, and educational programs.

While grant agreements typically require Council approval, as part of the City Council’s September 11, 2018 approval of a Contribution Agreement with Triton Museum of Art, to provide grant funding for FY 2018/19, it also authorized the City Manager to execute future Contribution Agreements in substantially the same form as long as the City had a valid Lease and Operation Agreement with the Triton Museum, subject to annual budget appropriations, and to make minor modifications to the Contribution Agreement if necessary. As communicated in a September 16, 2025 agenda report regarding actions taken during the City Council recess in 2025 (RTC #25-895), the most recent Grant Agreement with Triton Museum has been updated to reflect new or modified Grantee requirements consistent with other City agreements, including the City’s standard Qualifications of Grantee- Standard of Care, Hold Harmless/Indemnification, and Compliance with Laws obligations. It is also amended to include obligations that Grantee provide the City with annual certified determination letters confirming its non-profit 501(c)(3) status to comply with Measure I Bond requirements.

As such, staff is also recommending that the City Council re-delegate authority to the City Manager to execute future Grant Agreements with Triton Museum as long as the City has a valid Lease and Operation Agreement with the Triton Museum, subject to annual budget appropriations, and to make minor modifications to the Grant Agreement as needed.

DISCUSSION
In return for receiving the grant funds under the Grant Agreement, Triton Museum is responsible for the following activities:

1. Providing quality art exhibitions, events, and educational programs for the community;

2. Providing community outreach programs targeted towards art education for students and families;

3. Providing a qualified museum staff person to serve as a juror for City-sponsored art competitions;

4. Exploring opportunities for collaboration on City-sponsored and Grantee- sponsored events.

Upon written request from the City, the City has free use of Triton Museum of Art, Jamison- Brown House, and the surrounding grounds, subject to availability;

5. Upon the City’s request, distribute promotional materials or information provided by the City to residents, businesses, and visitors that promote City services and facilities, encourage people to visit Santa Clara, and/or encourage the location of businesses in the City; and

6. Providing annual certified determination letter(s) confirming Triton Museum’s non-profit 501(c) (3) status and good standing from an authorized representative and legal counsel.

The Grant Agreement also requires Triton Museum to keep the City informed of its activities on a monthly period and for the grant period. Per the Grant Agreement, the City receives a monthly City of Santa Clara Printed on 6/19/2026Page 2 of 4
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26-161 Agenda Date: 6/23/2026
informational summary report, highlighting art and education activities, funding sources, special appearances of shows for which attendees were charged admission, the dates of special events that require rental of the museum and Jamison Brown House for the previous month, attendance numbers for all Triton Museum-sponsored events and activities, and membership numbers. Following the end of the grant period, Triton Museum is responsible for submitting a descriptive report to the City demonstrating that the grant funds were used for the activities described in accordance with the Grant Agreement.

Staff recommends approval of the FY 2026/27 Grant Agreement with Triton Museum in the amount of $314,084 to continue the City’s support of publicly accessible art exhibitions, events, and educational programs. To further streamline City operations, staff is also recommending that the City Council authorize the City Manager to execute future annual Grant Agreements with Triton Museum as long as the City and Triton Museum have an active Lease and Operation Agreement, subject to annual budget appropriations, and to make minor modifications to the Grant Agreement as needed.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
The Grant Agreement is for a one-year term with total not to exceed amount of $314,084. The grant will be divided into twelve monthly installments of $26,173. Funding for the grant was included in the City’s FY 2025/26 and FY 2026/27 Adopted Biennial Operating Budget. Grant funding for future grant agreements with Triton Museum will be subject to future budget appropriations.

COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve and authorize the City Manager to execute the Grant Agreement with Triton Museum of Art in the form presented for an amount not-to-exceed $314,084;

2. Authorize the City Manager to execute future Grant Agreements with Triton Museum of Art in substantially the same form as long as there is an active Agreement for Lease and Operation of Triton Museum of Art between the City and the Triton Museum of Art, subject to budget appropriations; and

3. Authorize the City Manager to make minor modifications to the Grant Agreement as needed, in a final form approved by the City Attorney.

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26-161 Agenda Date: 6/23/2026
Reviewed by: Christine Jung, Deputy City Manager
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Grant Agreement between the City of Santa Clara, California and Triton Museum of Art

2. Agreement for Lease and Operation of Triton Museum of Art

3. Amendment No. 1 to Agreement for Lease and Operation of Triton Museum of Art

4. Amendment No. 2 to Agreement for Lease and Operation of Triton Museum of Art City of Santa Clara Printed on 6/19/2026Page 4 of 4
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Agreement with Triton Museum of Art
Rev. 07-01-18

EBIX Insurance No. *S200002848

GRANT AGREEMENT

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND

TRITON MUSEUM OF ART

PREAMBLE
This Agreement dated July 1, 2026 (“Effective Date”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (“City”) and Triton Museum of Art, a California nonprofit corporation (“Grantee”). City and Grantee may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. Grantee has submitted to the City a request seeking a grant for the purpose of providing accessible art and educational programs to the community; and B. City desires to provide such a grant on the terms and conditions set forth herein.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Grantee shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A – Grant Activities
Exhibit B – Fee Schedule
Exhibit C – Insurance Requirements
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

Agreement with Triton Museum of Art
Rev. 07-01-18

2. TERM OF AGREEMENT
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on the Effective Date and terminate on June 30, 2027.

3. GRANT FUNDS
City will contribute to Grantee an amount not to exceed Three Hundred Fourteen Thousand, Eighty-Four Dollars ($314,084) (“Grant Funds”) for Grantee, subject to budget appropriations. The Grant Funds shall not be used for any other purpose than to pay expenses, (or if said expenses have already been paid by Grantee, then for reimbursement of same to Grantee) within the scope of grant activities as authorized in Exhibit A (“Grant Activities”). None of the Grant Funds will be used to pay for any expenses of Grantee incurred before or after the term of the Agreement. City will distribute Grant Funds to Grantee in accordance with Exhibit B (Fee Schedule).

4. GRANTEE OBLIGATIONS
In consideration of the receipt of Grant Funds, Grantee agrees to use the Grant Funds for the Grant Activities consistent with the requirements set forth in Exhibit A.

5. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Grantee.

B. Termination for Default. If Grantee fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Grantee.

C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of the Grant Activities. In the event of such termination, Grantee will be paid for Eligible Expenses in any Funding Request that was submitted and approved by City prior to the date of termination specified in such notice.

6. ASSIGNMENT AND SUBCONTRACTING
City and Grantee bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City in its sole discretion. Grantee shall not hire subcontractors without express written permission from City.

Grantee shall be as fully responsible to City for the acts and omissions of its Agreement with Triton Museum of Art
Rev. 07-01-18

subcontractors, and of persons either directly or indirectly employed by them, as Grantee is for the acts and omissions of persons directly employed by it.

7. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

8. INDEPENDENT CONTRACTOR
Grantee and all person(s) employed by or contracted with Grantee to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Grantee has full rights to manage its employees in their performance of Grant Activities under this Agreement.

9. RIGHT OF CITY TO INSPECT RECORDS OF GRANTEE
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of disbursement of Grant Funds provided under this Agreement, to audit the books and records of Grantee for the purpose of verifying any and all reimbursement requests made by Grantee in connection with Grantor’s disbursement of Grant Funds to Grantee. Grantee agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all requests submitted to City. Any expenses not so recorded shall be disallowed by City. Grantee shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Grantee shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Grantee agrees to assist City in meeting City’s reporting requirements and any other agency reporting requirements with respect to Grantee’s receipt of funds hereunder.

10. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Grantee agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, in any manner arising from, or alleged to arise in whole or in part from, or in any way Grantee receipt of funds pursuant to this Agreement or Grantee’s performance of the Grant Activities – including claims of any kind by Grantee’s employees or persons contracting with Grantee to perform any portion of the Grant Activities – and shall expressly include passive or active negligence by City connected with the Grant Activities. However, the obligation to indemnify shall not apply if such liability is ultimately adjudicated to have arisen through the sole active negligence or sole willful misconduct of City; the obligation to defend Agreement with Triton Museum of Art
Rev. 07-01-18

is not similarly limited.

B. Grantee’s obligation to protect, defend, indemnify, and hold harmless in full City and City’s employees, shall specifically extend to any and all employment-related claims of any type brought by employees, contractors, subcontractors or other agents of Grantee, against City (either alone, or jointly with Grantee), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

C. To the extent Grantee is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act (“Act”) and/or any other similar federal or state law, Grantee warrants that it is meeting its obligations under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Grantee’s responsibilities under the Act.

D. The Parties expressly agree that this Section 9 (HOLD HARMLESS/INDEMNIFICATION) will survive the expiration or early termination of the Agreement.

11. INSURANCE REQUIREMENTS

During the term of this Agreement, and for any time period set forth in Exhibit C, Grantee shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

12. WAIVER
Grantee agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. City’s disbursement of Grant Funds under this Agreement shall not be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

13. WARRANTY
Grantee expressly warrants that all Grant Activities performed using the Grant Funds shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based. Grantee agrees to promptly replace or correct any incomplete, inaccurate or defective Grant Activity performed at no further cost to City when defects are due to the negligence, errors or omissions of Grantee. If Grantee fails to promptly correct or replace issues caused by a Grant Activity, City may make corrections or replace said issues and charge Grantee for the cost incurred by City.

13. QUALIFICATIONS OF GRANTEE - STANDARD OF CARE
Grantee represents and maintains that it has the expertise in the professional Agreement with Triton Museum of Art
Rev. 07-01-18

calling necessary to perform the Grant Activities, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Grantee’s representations regarding its skills and knowledge. Grantee shall perform such Grant Activities and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

14. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: City Manager’s Office
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected] and
[email protected]
And to Grantee addressed as follows:

Triton Museum of Art
1505 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

15. COMPLIANCE WITH LAWS
Grantee shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to legal requirements for working with youth, for example obligations to conduct background checks for individuals working with youth, and compliance with “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Grantee’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Grantee has read and agrees to comply with City’s Ethical Standards
(http://santaclaraca.gov/home/showdocument?id=58299).

16. CONFLICTS OF INTEREST
Grantee certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Grantee Agreement with Triton Museum of Art
Rev. 07-01-18

and that no person associated with Grantee has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Grantee is familiar with the provisions of California Government Code section 87100 and certifies that it does not know of any facts which would violate these code provisions. Grantee will advise City if a conflict arises.

17. FAIR EMPLOYMENT
Grantee shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

18. NO USE OF CITY NAME OR EMBLEM
Except as expressly authorized by the City, in writing, Grantee shall not use City’s name, insignia, or emblem, or distribute any information related to use of Grant Funds under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

19. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

20. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

Agreement with Triton Museum of Art
Rev. 07-01-18

21. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

22. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

23. ELECTRONIC SIGNATURES
Each Party agrees that this Agreement and any other documents to be delivered in connection herewith may be electronically signed, and that any electronic signatures appearing on this Agreement or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility.

[SIGNATURES ON NEXT PAGE]

Agreement with Triton Museum of Art
Rev. 07-01-18

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

GLEN R. GOOGINS

JŌVAN D. GROGAN
City Attorney City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”

TRITON MUSEUM OF ART
a California nonprofit corporation

Dated:

By (Signature):

Name: Preston Metcalf
Title: Executive Director
Principal Place of
Business Address:
1505 Warburton Ave.,
Santa Clara, CA 95050
Email Address: [email protected]
Telephone: (408) 247-3754
Fax:
“GRANTEE”
June 17, 2026
June 17, 2026
Agreement with Triton Museum of Art/Exhibit A – Grant Services Rev. 07-01-18

EXHIBIT A

GRANT ACTIVITIES

1. In return for receiving the Grant Funds, Grantee shall carry out the following activities:

A. Provide quality art exhibitions, events, and educational programs for the community;
B. Provide community outreach programs targeted towards art education for students and families;
C. Provide a qualified museum staff person to serve as a juror for City- sponsored art competitions;
D. Explore opportunities for collaboration on City-sponsored and Grantee- sponsored events. Upon written request from the City, the parties agree that the City shall have free use of Triton Museum of Art, Jamison-Brown House, and the surrounding grounds (referenced as the “Premises” in the Lease and Operation Agreement between the City and Grantee), subject to availability of the Premises;
E. Upon the City’s request, distribute promotional materials or information provided by the City to residents, businesses, and visitors that promote City services and facilities, encourage people to visit Santa Clara, and/or encourage the location of businesses in the City; and

2. In addition to the above identified activities, Grantee’s receipt of Grant Funds is conditioned upon the following:

A. Upon the Effective Date, and on July 1 of each year thereafter, Grantee shall provide to the City an annual certified
determination letter(s) confirming Grantee’s non-profit 501(c)(3) status and good standing from an authorized representative and the Grantee’s legal counsel.

B. Grantee shall provide to the City by the first of each month, a summary report highlighting all art and education activities, funding sources, special appearances or shows for which attendees are charged admission, the number of special events that require rental of the Triton Museum of Art (indoor or outdoor) and Jamison Brown House for the previous month, attendance numbers for all Grantee-sponsored events and activities, and membership numbers.

C. Grantee shall acknowledge the City of Santa Clara as a donor/supporter in all publicity and promotional materials related to the activities provided under this Exhibit A with the following statement, “Supported, in part, by a Agreement with Triton Museum of Art/Exhibit A – Grant Services Rev. 07-01-18

grant from the City of Santa Clara.”
D. Within 60 days of expiration of the Agreement, Grantee shall provide the City a descriptive report that demonstrates that the Grant Funds were used for the activities described above and in accordance with this Agreement.

Agreement with Triton Museum of Art/Exhibit B – Schedule of Fees Rev. 07-01-18

EXHIBIT B

SCHEDULE OF FEES
Grantee will submit an invoice in the amount of Twenty-Six Thousand, One Hundred Seventy-Three Dollars and Sixty-Six Cents ($26,173.66) to the City on a monthly basis, starting July 1, 2026, which details the Grant Activities performed by Grantee during the preceding month. The invoice shall be in a format approved by City and is subject to verification and approval by City. City will pay Grantee within thirty (30) days of City’s receipt of an approved invoice.

Agreement with Triton Museum of Art/Exhibit C-Insurance Requirements Rev. 07-01-18
Page

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Grantee’s indemnification of the City, and prior to commencing any of the Grant Activities authorized under this Agreement, the Grantee shall maintain in full force and effect during the period of the Agreement, at its sole cost and expense, the following insurance:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01, including bodily injury, property damage, contractual liability, products and completed operations, and personal and advertising injury. Policy limits are subject to review, with limits not less than:
$1,000,000 Each Occurrence,
$2,000,000 General Aggregate,
$2,000,000 Products/Completed Operations Aggregate, and $1,000,000 Personal and Advertising Injury.

Limits may be satisfied in combination with excess/umbrella policies on a following form basis.

2. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Grantee to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
b. There shall be no cross-liability exclusion which precludes coverage for claims or suits by one insured against another; and
c. Coverage shall apply separately to each insured against whom a claim is made, or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business Automobile Liability Insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits not less than $1,000,000 combined single limit per accident. Liability coverage shall apply to all owned (if any), non-owned and hired autos.

C. WORKERS’ COMPENSATION
Workers’ Compensation Insurance as required by statute and employer’s liability with limits not less than $1,000,000 per employee, accident, and disease.

Agreement with Triton Museum of Art/Exhibit C-Insurance Requirements Rev. 07-01-18
Page

D. SEXUAL ABUSE AND MOLESTATION LIABILITY
Sexual Abuse and Molestation Liability Insurance with minimum limits of $1,000,000 per claim and in the aggregate covering acts committed by volunteers or for negligent supervision, hiring, or retention.

E. OTHER INSURANCE PROVISIONS

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are to be covered as additional insureds on the Grantee’s commercial general liability policy, including ongoing and completed operations, and auto liability policies in respect to liability arising out of Grantee’s work for City. This provision shall apply to any excess or umbrella liability policy.

2. Primary and non-contributing. For any liability arising from the Grant Activities provided under this Agreement, the Grantee’s insurance coverage shall be primary and non-contributory with any coverage maintained by the City or Indemnitees.

3. Claims Made Coverage
If coverage is obtained on a “claims made” policy form, the continuity or retroactive date shall precede the date Grant Activities were initiated with the City and the coverage shall be maintained for a period of three (3) years after termination of this Agreement.

4. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non- payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation, non-renewal, or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation.

5. Qualifying Insurers. All of the insurance companies providing insurance for Grantee shall maintain, and provide written proof of, an A. M. Best rating of at least A- VII or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives and shall be authorized to conduct business in the State of California.

6. Deductibles and Self-Insured Retentions. Deductibles and self-insured retentions must be declared to the City.

Agreement with Triton Museum of Art/Exhibit C-Insurance Requirements Rev. 07-01-18
Page

7. Waiver of Subrogation. Grantee hereby grants to City a waiver of any right to subrogation for itself or which any insurer of Grantee may acquire against the City by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. This provision shall not apply to Professional Liability or Sexual Abuse and Molestation Liability, insurance.

8. Evidence of Insurance. Grantee shall provide proof of insurance compliance on an approved Acord or equivalent form signed by the insurer or an authorized agent of insurer (s) and including the policy endorsements required herein, such as additional insured, waiver of subrogation, and notice of cancellation. Upon City’s request, Grantee shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be mailed to:

Certificate Holder
EBIX Inc.

City of Santa Clara – Santa Clara Stadium Authority
P.O. Box 100085 – S2 or 1 Ebix Way
Duluth, GA 30096 John’s Creek, GA 30097

Telephone number: 951-766-2280
Email address: [email protected]

9. If the Grantee maintains broader coverage and/or higher limits than the minimums shown above, the City shall be entitled to broader coverage and/or the higher limits maintained by the Grantee. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

10. The City reserves the right to withhold payments from the Grantee in the event of material noncompliance with the insurance requirements set forth in this Agreement.

F. ADDITIONAL INSURANCE RELATED PROVISIONS
Grantee agrees to ensure that subcontractors, and any other party involved with the Grant Activities, who is brought onto or involved in the performance of the Grant Activities by Grantee, provide the same minimum insurance coverage required of Grantee, except as with respect to limits. Grantee agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Grantee agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

AGREEMENT FOR LEASE

AND OPERATION OF

TRITON MUSEUM OF ART
This lease agreement ("Lease") dated this 16th day of April, 1998 (the "Effective Date") by and between the City of Santa Clara, California, a chartered California municipal corporation ("City"), and Triton Museum of Art, a California nonprofit corporation ("Lessee").

City and Lessee may be referred to herein individually as a Party or collectively as the "Parties".

RECITALS
A. The City and Lessee have concluded a thirty (30) year Lease of the property described in this Lease signed by the Parties on November 24, 1967, upon which the Triton Museum of Art has been ·constructed and operated; B. City is the owner of all the improvements located on the real property described in this Lease; and
• C. Lessee has offered to continue to lease said real property and to operate the Triton Museum of Art and other facilities as described in this Lease which are located on said property.

D. The City and the Lessee have worked together cooperatively and effectively over the past thirty (30) years for the purpose of making the visual arts relevant and accessible to the citizens and community of Santa Clara. City and Lessee wish to continue in this spirit of cooperation to further expand and enhance the artistic agenda that is presented by Lessee to Santa Clara and Santa Clarans for the term of this Lease.

E. City understands that Lessee is actively soliciting endowment funds for the support of various Lessee activities of benefit to the community, and that contributors and potential contributors require that Lessee have a stable, long-term relationship with City.

In consideration of the above referenced recitals and the following mutual covenants, commitments, and obligations of the Parties, the Lessee and City agree as · follows:

Lease/Triton Museum
Rev. 04-01-98

F •, 1

AGREEMENT PROVISIONS

1. DESCRIPTION OF PREMISES
City hereby leases to Lessee, and Lessee hires from City, on the terms and conditions set forth in this Lease, that certain real property, together with the buildings and improvements thereon ("Premises") described in the attached Exhibits A 1 and A2 incorporated herein by reference.

2. DEFINITIONS
Whenever used in this Agreement the terms shall have the following meanings as applicable.
_(a) The word "Collection" shall include all Museum items, art objects, sculptures, including any such objects acquired after the commencement of this Lease.

It shall include all such items whether stored or displayed on the Premises.

It shall include all objects and items whether owned by City or Lessee. (b) The words "Improvements" and "Buildings" shall include the building known as the Triton Museum of Art together with any appurtenances thereto, all of the buildings known as the Pavilions and the Jamison Brown House together with any and all accessory buildings or structures located on the Premises. (c) The word "Pavilion" shall mean the four octagonal buildings of approximately 1500 square feet each, located in the northwest quadrant of the Property and commonly referred to as the "Pavilions".

3. TERM
The. term of this Lease is for twenty (20) years, commencing on the 16th day of April, 1998, and ending on April 15, 2018. The Parties may mutually agree to renew this Lease for two additional five-year terms. Upon giving no less than two (2) years advance written notice to the other Party, either Party by an affirmative vote of two­ thirds (2/3) of the members of its governing body may terminate this Lease prior to the stated termination date if either Party determines that it can no.longer continue to work with the other in the spirit of cooperation intended under Recital D of this Lease, or if either Party determines that it does not have sufficient funds to continue to carry out its obligations under this Lease. The Parties may also terminate this Lease as set forth elsewhere in this Lease.

Lease/Triton Museum
Rev. 04-01-98

4. PURPOSE OF LEASE AND USE OF PREMISES
The principal purpose of this Lease and use of the Premises is that Lessee shall maintain and operate the facility known as the Triton Museum of Art ("Museum") as a public museum availa,ble for use by all persons. The standards to be followed in operation of the Museum are set forth in more detail below.

5. RENT
Consideration for this Lease shall be one ($1.00) dollar per year and Lessee's agreement to maintain and operate the Premises owned by City.

6. RIGHTS AND DUTIES OF LESSEE
(a) Lessee shall protect and maintain the Premises in good condition. Lessee shall protect and maintain the Collection in good condition and in accordance with the standards generally utilized in publicly owned art galleries and museums located in California. Lessee shall assume the responsibility for guarding and safekeeping all of the Premises and the Collection located on the Premises.
(b) Lessee shall maintain the Premises and Collection in such a manner as to fulfill the express purposes of this Lease. The publi'c shall be provided with free admission to the programs to be held on the Premises with the exception of special appearances and shows of distinguished artists for which a nominal admittance charge to the public may be required. There shall not be more than two special appearances or shows per month for which a charge is made to the public without the prior written consent of the City Council on a finding that such is consistent with the purpose of the agreement and is in the best interests of the public.
(c) The Museum shall be open to the public for a minimum of seven hours per day six days per week. The Premises may be closed on the following holidays: New Year's Day, Martin Luther King, Presidents Day,½ day Good Friday, Easter Sunday, Memorial Day, Independence Day, Labor Day, Columbus Day, Thanksgiving Day, Veterans Day, ½ day Christmas Eve, Christmas Day,½ day New Year's Eve. Lessee shall follow the City's Rules and Regulations, in effect at the time, for events held outside the buildings on the Premises.
(d) Except as otherwise provided in subparagraph (b) of this paragraph, special Lease/Triton Museum
Rev. 04-01-98
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appearances, exhibitions or shows may be held on the Premises as determined by the Board of Directors of Lessee.
( e) Lessee solidted sales of artifacts and other items of art or any other items on the Premises other than cards, prints, art books and supplies shall be limited and sold only in accordance with rules established by the Lessee and approved by the City Council as in keeping with the purposes of the Lease. (f) Lessee shall provide at no cost to City and throughout the term of this Lease, an adequate and competent staff to enable the art gallery, museym and other facilities to function in accordance with generally approved art gallery and museum practices.
(g) Lessee shall provide the City annually with an independently audited balance sheet and income statement produced by a Certified Public Accountant. (h) Lessee shall keep the Premises a,nd the Collection free and clear from any liens, charges or claims including, but not limited to, any liens, charges or claims arising out of any work performed thereon, material furnished, or any type of obligation or activity incurred· by Lessee, whether relating to the Premises, Collection or otherwise.
(i) Lessee shall not make any interior renovation or remodeling changes or new construction or make any major changes to the Premises or remove any objects, which are not the property of the Lessee, without the prior written consent of the City. •
U) In November of each year, the City and Lessee shall jointly conduct an inspection of the Museum and the inside and outside of all Buildings located on the Premises. Thereafter City and Lessee shall jointly work to decide what maintenance and repair work needs to be done on the Premises. In the event of a disagreement between City and Lessee on this issue, the City shall decide what maintenance and repair work needs to be done. (k) All improvements made by Lessee during the Lease term shall become the property of City unless otherwise agreed to in writing. At the termination or expiration of the Lease, any equipment or property owned by Lessee· shall be removed at Lessee's expe·nse. Lessee shall repair any damage caused by such removal. Any equipment or property left on the Premises by Lessee after termination or expiration of the Lease shall become the property of City.

If equipment or property is left by Lessee which City does not wish to keep, Lease/Triton Museum
Rev. 04-01-98

r. •• \ ,' -, )
City may remove such equipment or property and the cost of removal shall be a charge against arid an obligation of Lessee. •
(I) During the term of this Lease, Lessee shall maintain at Lessee's sole cost, the types of insurance policies listed in Exhibit B, attached and incorporated herein by reference.

Lessee shall not be required to maintain fire insurance on the buildings on the Premises.
(m) Lessee shall pay all charges for utilities, labor and otherwise, except the following which shall be paid by City:

1. Electric service to meet the needs for lighting, heating and air conditioning of each building;

2. Water service for on-site human and landscaping needs;

3. Sanitary sewer service charges attributable to such leased Premises;

4. Janitorial service restricted to routine cleaning of the Premises; • 5. Landscaping maintenance on the Premises.
(n) Lessee shall not assign or sublet this Lease or any part thereof without prior written consent of City. City hereby consents to the use of a portion of the Pavilion Area by the Santa Clara Players• provided such use is subject to termination by City at any time without cause. City also consents to Lessee authorizing the use of the Premises for weddings, receptions, anniversaries, parties and other similar purposes. Except as otherwise provided herein, any assignment or subletting without consent shall be void and shall, at the option of City, terminate this Lea$e. Likewise, this Lease shall not, nor shall any interest therein, be assignable as to interest of Lessee, by operation of law or otherwise, without the written consent of City.
(o) Lessee shall permit City and its employees to enter into and upon said Premises at all reasonable times for purposes of performing the functions it is obligated to do under the terms of this Lease and for the purpose of inspecting the same, making repairs, posting signs, all without liability to Lessee, but City unless otherwise specifically obligated, shall not be obligated to make any repairs of any nature whatsoever.

Lease/Triton Museum
Rev. 04-01-98

,' '• I ,' ''I
(p) In addition to all other sums agreed to be paid and services performed, Lessee shall pay all taxes on said Premises, including possessory interest taxes to the extent such may be assessed during the term of this Lease. (q) Lessee shall comply with all laws during the term of this Lease, including municipal, state and federal regulations.
(r) City owns and controls the parkin'g lot located to the east of the Premises.

City may use this parking area as it sees fit. Subject to City's priority and as long as it does not conflict with City's use of this parking area, Lessee may use the parking area for parking motor vehicles by its officers, employees, visitors, patrons, suppliers and others while such persons are making use of the Premises or are otherwise engaged in activities on the Premises. (s) Lessee is responsible for providing the City with a Public Use Plan that includ~s a Public Access Schedule for the Ja.mison-Brown House no later than 60 days after this Lease is implemented; The Plan and any modifications or amendments to the Plan must be approved by the City. (t) Lessee's additional maintenance responsibilities are described in Paragraph 8 of this Agreement.

7. DUTIES OF CITY
(a) City's maintenance responsibilities are described in Paragraph 8. (b) City shall be obligated to furnish fire insurance on the buildings located on . the Premises.
(c) City shall pay for the cost of utilities and services used on the Premises as described in subparagraph (m) of Paragraph 6.
(d) City may, in its sole discretion, contribute funds and services, in addition to those set forth in paragraph 8 below, to assist Lessee in the maintenance and operation of the Premises.

8. MAINTENANCE
(a) City shall bear the cost and responsibility for maintaining the following:
(1) Janitorial services provided at the same level as City Hall.

Lease/Triton Museum Page 6 of 13
Rev. 04-01-98
(2)
(3)
(4)
The exterior of all the buildings on the Premises, including the roofs.

The following building systems: heating, ventilation, air conditioning, 117 circulating pumps, motors, fans, fire protection equipment, and , 1,'· , . humidity controls. • lo}J}l''l-8
Major components of the electrical, plumbing, and sewer systems. (b) Lessee shall bear the cost and responsibility of maintaining the interior of all the improvements and buildings on the Premises, making routine repairs and replacements as necessary or as directed by the City.
(c) Lessee shall bear the cost and responsibility of maintaining the following at the same level as the City Hall buildings are maintained:
(1) The interior of all the improvements and buildings on the Premises. (2) With regard to the Jamison-Brown House, Lessee shall be responsible for normal interior maintenance and minor interior and cosmetic repairs, not including repair of dry rot or termite damage, and shall insure that such work will be performed using as a resource the standards as set forth in The Secretary of The Interior's Standards for Rehabilitation and the State Historic Building Code, if applicable.

It is the intention of the Parties that City will seek alternative sources of funding to help rehabilitate the Jamison-Brown House. (3) The building security alarm system.
(4) Art objects located on the grounds outside the building.

9. INVENTORY AND OWNERSHIP OF COLLECTION
The Collection shall be owned by the City or Lessee as specified in the list entitled "Inventory and Ownership of Triton Museum of Art Collection" and on file in Lessee's office and the Office of the City Clerk of City. Any additions to the Collection received subsequent to the date of this Lease shall be City's property unless donor expressly indicates in writing that it is not a gift to City. Lessee shall report to the City every year concerning the ownership of additions to the Museum and City Collections. The reporting date shall be no later than June 1st of each year. Each report and inventory shall bear a certificate of Lessee certifying its completeness and accuracy and it shall be presented by Lessee to the City at the Lease/Triton Museum
Rev.04-bAJIB 06-22-98

times indicated above. Lessee shall take no action to discourage the making of any . gifts to the City. In accumulating the Collection, no acquisition during the Lease term, including extensions thereof, shall be transferred, hypothecated or in any way disposed of or encumbered without the prior written approval of the City Council of City. Lessee shall establish a suggested policy by January 1, 1999, which can be used as a guide to determine whether proposed gifts of art to City will be accepted or rejected. Said policy shall be reviewed by and modified as determined by the City Council. After the policy is adopted by the City Council, it will be implemented and administered by Lessee, acting on behalf of City. No conditions shall be attached to gifts of art to the City, unless such conditions are expressly approved by City.

10. WAIVER, INDEMNIFICATION, AND HOLD HARMLESS BY LESSEE Lessee hereby expressly waives all claims against City, its City Council, or any officer, employee or agent of said City for damages to material, goods, wares, merchandise or equipment in, upon or about said Premises; or for injury or damage to any person or persons, either Lessee, its agents, or third persons in or about the Premises from any cause arising at any time; or for damage to adjoining property from any cause whatsoever; except for claims arising out of the sole negligence of City or any City officer, employee or agent.

In no case will City, its City Council, or any officer, employee or agent of said City, be liable, answerable, or accountable in any manner for any loss, damage, or liability associated with or in consequence of this Lease; except for claims arising out of the sole negligence of City or any City Officer, employee or agent. Lessee shall indemnify, defend and save harmless City, its officers, employees, and agents, from all claims, liability, cost, loss, obligations and expenses, howsoever same may be caused, and including reasonable attorney's fees, for any loss or damage to property and for any injury to or death of, or damage to, any person arising out of this Lease or in consequence thereof, except for the sole negligence of any City officer, employee or agent.

11. INSOLVENCY OR BANKRUPTCY
If Lessee shall at any time during the Lease term, including extensions thereof, become insolvent, or if proceedings in bankruptcy shall be instituted by or against Lessee, or if Lessee shall be adjudged bankrupt or insolvent by any court, or if a receiver or trustee in bankruptcy or a receiver of any property of Lessee shall be appointed in any suit or proceeding brought by or against Lessee, or if Lessee shall make an assignment or composition for the benefit of creditors, then and in each Lease/Triton Museum
Rev. 04-01-98

and every such case, as well as upon the corporate dissolution of Lessee or its loss of nonprofit corporate status, any and all such property of Lessee, not previously disposed of with the prior written approval of the City Council of City shall be and become the property of City without any consideration therefor and Lessee consents and agrees to execute all documents necessary or convenient to accomplish this transition of title without cost or expense to City.

Either (a) the appointment of a receiver (except a receiver appointed at the . insistence of City in any action against Lessee) to take possession of all or substantially all of the estate of Lessee, (b) a general assignment by Lessee for the benefit of creditors, or (c) any action taken or suffered by Lessee under any insolvency or bankruptcy act shall constitute a breach of this Lease by Lessee.

12. PROVISIONS ARE BINDING ON SUCCESSORS
The covenants, conditions, terms and agreements contained in this Lease shall, subject to the provisions as to assignment, apply to and bind the heirs, successors in interest, executors, administrators and assigns of all the Parties.

13. WASTE/ILLEGAL PURPOSES
Lessee shall not commit, suffer, allow, or permit any waste or any nuisance on the Premises and shall not use, suffer, allow or permit the use of the Premises for any illegal or immoral purpose.

14. NOTICES
All notices herein provided to be given or which may be given by either Party to the other shall be deemed to have been fully given to City or to Lessee when made in writing and deposited in the United States mail, certified and postage prepaid, and addressed as follows:
to City as follows:

City of Santa Clara
Attention: City Manager
1500 Warburton Avenue
Santa Clara, California 95050
Telephone: (408) 984-3101
or by facsimile at (408)241-6771
Lease/Triton Museum
Rev. 04-01-98

or, to Lessee as follows:

Triton Museum of Art
1505 Warburton Avenue
Santa Clara, California 95050
Telephone: (408) 247-3754 •
or by facsimile at (408) 247-3796.

The address to which the notices shall be mailed as aforesaid to either Party may be changed by written notice given by such Party to the other, as provided herein, and nothing contained herein shall preclude the giving of any such notice by personal service.

15. TERMINATION FOR CAUSE
(a) City, at its option, may declare this Lease terminated in its entirety, in the manner provided in subparagraphs (c}, (d) and (e) hereof if Lessee fails in the performance of any condition of this Lease.
(b) Lessee, at its option, may declare this Lease terminated in its entirety, in the manner provided in subparagraphs (c}, (d) and (e) hereof if City fails in the performance of any condition of this Lease.
(c) Subject to the provisions of subparagraphs (d) and (e) hereof, no termination declared by either Party shall be effective unless and until not less than sixty (60) days have elapsed after issuance of a written Notice of Termination by either Party to the other specifying the date upon which such termination shall take effect and the cause for which the Agreement is being terminated.

In addition, no termination shall occur if such default is cured within the sixty (60) day period.
(d) . . Notwithstanding anything to the contrary in subparagraph (c) above, if one Party has given the other Party notice of violation of this Lease, and the other Party has cured the violations within sixty (60) days on two prior occasions for basically the same type of violation, the Party giving the notice of a third violation of basically the same type may terminate this Lease by giving sixty (60) days prior notice without the right to cure the violation. The provisions of this subparagraph (d) shall apply where the three violations have occurred within a three-year period.
(e) Notwithstanding anything to the contrary in subparagraphs (c) and (d) above, Lease/Triton Museum
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'.'
if City has given Lessee notice of violation of subparagraph 6(a) of this Lease, relating to protection and maintenance of the Collection and Lessee has cured the violation within sixty (60) days on one prior occasion, City, upon giving the notice of a second violation of subparagraph 6(a) relating to protection and maintenance of the Collection, may terminate this Lease by giving sixty (60) days prior notice thereof without the right to cure the second violation. The provisions _of this subparagraph (e) shall apply where the two violations have occurred within a two (2) year period.

16. SURRENDER OF LEASE NOT MERGER
The voluntary or other surrender of this Lease by Lessee, or a mutual cancellation thereof, shall not work a merger, and shall at the option of City, terminate all or any existing subleases or subtenancies, or may, at the option of City, operate as an assignment to it of any and all such sub-leases or subtenancies. 17, WAIVER
The waiver by City of a breach of any covenant, condition, term or agreement herein contained shall not be deemed to be a waiver of the same or other covenant, condition, term or agreement contained herein, or any subsequent breach of the same or any other covenant, condition, term or agreement herein contained.

Subsequent acceptance by City of any performance shall not be deemed to be said waiver regardless of City's knowledge of such preceding breach at the time of the acceptance of such performance.

18. EXERCISE OF CITY'S RIGHTS
The exercise of any remedy, right, option, or privilege hereunder by City shall not preclude City from exercising the same or any and all other remedies, rights, options and privileges hereunder the City's failure to exercise any remedy, right option or privilege hereunder shall not be deemed a waiver of that or any other remedy, right, option, or privilege, at law or equity, or otherwise which City may have. Subsequent acceptance by City of any performance shall not be deemed to be said waiver.

19. DESTRUCTION OF THE PREMISES
If a partial destruction of said Premises has occurred, from any cause, during the term of this Lease, other than by the acts or omissions of Lessee, negligent or not, City shall either make necessary repairs or declare this Lease to be terminated by Lease/Triton Museum
. Rev. 04-01-98

notice to Lessee.

20. AMENDMENT
This Lease may be amended only by a duly executed written document, signed by the Parties, and subject to approval by the City Council if needed, and any amendment shall not be effective-unless and until all steps herein, which are hereby declared to be conditions precedent, are complete.

21. HAZARDOUS WASTE
All inflammable and hazardous material shall be handled and stored by Lessee according to standards established by the City Fir~ Department.

Any spill of contaminated or hazardous material shall be cleaned up by Lessee in accordance with the applicable laws, ordinances and regulations.

22. TIME
Time shall be of the essence of this Lease.

23. RELATIONSHIP TO THE SERVICES RENDERED
Ill
Ill
Ill
Ill
Ill
Lessee is an independent contractor in providing materials and services, and in doing the work in accordance with the terms and conditions herein contained and shall in no event be deemed an employee of the City.
lease/Triton Museum
Rev. 04-01-98

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives. It is the intent of the Parties that this Agreement shall become operative on the Effective Date.

CITY OF SANTA CLARA (City)
/
Date: 4( 1q,
By:,~=~;;,.S,i,..L.~::+-f->=="-""""----
(.J Attest:
~BOCCIGN NE
City Clerk/CJ Auditor
Date: ,r;J / fr
By:
"City"
'City Manager
Date: L/-11.J -C/K
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: ( 408 )984-3100
Fax: ( 408 )241-6771
TRITON MUSEUM OF ART (Less e)
RlG ARD S. GOURLEY
Chair of the Board
1505 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408)247-3754
Fax: (408)247-3796
Date: q, 7, 9 t:.
"Lessee"
[l:\VOL2\DATA\WP\LEASES\TRITON.019)
lease/Triton Museum
Rev. 04-01-98

AGREEMENT FOR LEASE

AND OPERATION OF

TRITON MUSEUM OF ART
EXHIBIT A1
EXHIBIT A2

DESCRIPTION - CITY OWNED LANDS - NORTH OF

WARBURTON AVENUE, EAST OF DON AVENUE
Lease Agreement/Triton Museum
Exhibit A 1 and A2

EXHIBIT Al

LEGAL DESCRIPTION

AGREEMENT FOR LEASE AND OPERATION OF TRITON MUSEUM OF ART All that certain real property situate in the City of Santa Clara, County of Santa Clara, State of California, described as follows:

Beginning at a point on the easterly line of Don A venue, distant thereon South 86 °25'00" West, 287.80 feet, thence along the arc of a curve concave to the east, from a tangent bearing South 20°33'09" West, having a radius of 160.73 feet, through a central angle of 18°23'10", and an arc length of 51.58 feet from the most westerly point of Tract No. 1468 recorded in Book 55 of Maps, at page 54, Santa Clara County Records;
Thence, from said Point of Beginning, North 86°13'36" East, 61.04 feet; Thence, North 86°27'35" East, 75.85 feet;
Thence, along an arc of a tangent curve concave to the south. having a radius of 15 feet, through a central angle of25°20'57", and an arc length of 6.64 feet; Thence, South 68 ° 11 '28" East, 11.44 feet;
Thence, along an arc of a tangent curve concave to the north. having a radius of 15 feet, through a central angle of25°23'05", and an arc length of 6.65 feet; Thence, North 86°25'27" East, 53.61 feet;
Thence, along an arc of a tangent curve concave to the no11h, having a radius of 15 feet, through a central angle of 26 °04'27", and an arc length of 6.83 feet; Thence, North 60°21'00 "East, 10.82 feet;
Thence, along an arc of a tangent curve concave to the south, having a radius of 15 feet, through a central angle of 25 °34'38", and an arc length of 6.70 feet; Thence, North 85 ° 55'38" East, 14.22 feet;
Thence, along an arc of a tangent curve concave to the southwest. having a radius of 30 feet, through a central angle of69°59'51", and an arc length of36.65 feet; Thence, South 24 °04'31" East, 8.77 feet;
Thence. along an arc of a tangent curve concave to the west. having a radius of 6. feet, through a - - • .... .... central angle of 62 °25' 1 O", and an arc length of 6.54 feet; Thence, South 38°20'39" West, 21.02 feet;
Thence, South 24 °24'04" East, 209.76 feet;
Thence, South 24°32'59" East, 61.80 feet;
EXHIBIT Al, PAGE 1 OF 2

AGREEMENT FOR LEASE AND OPERATION OF TRITON MUSEUM OF ART I: \ENGIN::E?.\DRAFT\WP\LPD\DOC\SCl 7234. DOC S.C.17,234 "' ···' Thence,North34°53'33"l :c,21.94feet;
Thence, along an arc of a tangent curve concave to the south, having a radius of 2 feet, through a centrnl angle of 120°36'42", and an arc length of 4.21 feet; Thence, South 24 °29'44" East, 86.36 feet;
Thence, along an arc of a tangent curve concave to the northwest, having a radius of 2 feet, through a central angle of 129°22'03", and an arc length of 4.52 feet; Thence, North 75°07'41" West, 9.34 feet;
Thence, from a tan2:ent bearing South 42°.35'49" West, along the arc of a curve concave to the , - ._ ._
southeast, having a radius of 927.59 feet, through a central angle of 15 °26'39". and an arc length of 250.03 fee.t;
Thence, North 86°05'25" East, 15.54 feet;
Thence. along an arc of a tangent curve concave to the southwest. having a radius of 6 feet. , ._ ._ . ._ , through a central angle of93°42'40", and an arc length of9.81 feet:

Thence, South 00° 11 '55" East, 39.23 feet to a point in the northerly line of Warburton Avenue:

Thence, from a tangent bearing North 63 °33'3 l" West, along the northerly line of W:irburton Avenue, being an arc of a curve concave to the northeast. having a radius of 565 feet. through a central angle of2°38'17", and an arc length of26.0l feet:

Thence, North 60°55'14" West, 232.08 feet;
Thence, along an arc of a tangent curve concave to the south, having a radius of 635 feet. through a central angle of 7 ° 15'08", and an arc length of 80.3 8 feet to a point of reverse curvature; Thence, from said point of reverse curvature along the arc of a tangent curve concave to the northeast, having a radius of 20 feet, through a central angle of 83 ° 50'40", and an arc length of

29.27 feet to a point of reverse curvature;
Thence, from last said point of reverse curvature. along the arc of a tangent curve concave to the west. having a radius of 280 feet, through a central angle of 16°02'39", and an arc length of

78.41 feet;
Thence, North 00°22'20" West, 321.59 feet. along the easterly line of Don Avenue:

Thence, along an arc of a tangent curve concave to the east. having a radius of 160.73 feet, through a central angle of 2 °32' 19", and an arc length of 7.12 feet to the Point of Beginning; and, Containing an area of 170,663 square feet, more or less, excluding the 5.299 square feet occupied by the Headen-Inman House.

EXHIBIT Al, PAGE 2 OF 2

AGREEMENT FOR LEASE AND OPERATION OF TRITON MUSEUM OF ART !:\ENG:NEER\DRAFT\WP\:..PD\DOC\SC17234.DOC S.C.17,:H
z
0 0
N ,.,..,
EXHIBIT A2

AGREEMENT FOR LEASE

AND OPERATION OF

TRITON MUSEUM OF ART
s s5•2s·oo·~~---~::::-----
2s1.so· ~
14 L1
l C1
C16
~~ ~ ;A

MOST WESTERLY POINT
OF TRACT NO. 1468
JO' . 0 r AREA • S,299 SO. FT., MORE OR LESS
I
~ y
'6
~
w
' a
N
N
N
'a a
C/1
(\J
(_)
Heoaen-!nman
House
(NOT INCLUDED

IN LEASE)

AREA OF
LEASE
AREA= 170,663 ± S.F.
(3.92 AC)
PTN. OF APN 224-50-001 ( 1996)
3-16-98

PARKING
AREA
(NOT INCLUDED

IN LEASE)
------I :\ENGINEER\DRAFT\CAD\LPD\HUNG\SC17234.DWG
-------
Revised I - 7-97
CITY OF SANTA CLARA 1Sca/e1"=100';;
Checked 8 .3>-1"--1~
Date 3-1 --"ji!!,
BRUCE C. AUGASON

CITY ENGINEER
AGREEMENT FOR LEASE AND OPERATION OF ~~f. 17 234 ~
TRITON MUSEUM OF ART ....=.='--'-'--'-=~--1:i>1 Tracing Na.

N\E WARBURTON AVE. & DON AVE. 10.656-A
LINE TABLE:

EXHIBIT A2

AGREEMENT FOR LEASE

AND OPERATION OF

TRITON MUSEUM OF ART
LINE 8EARl,\JG DISTANCE
L 1 N 34° 53' 33" E 21 . 94'
L2 S 24°29
1 44" E 86 . .36'
L3 s 00° 11 I 55 JI E 39. 23'
L4 N 86°05'25" E 15.54'
LS 1\J 75°07
1 4i
11 w 9.34'
L6 S 24°32'59" E 61. 80'
L7 S 38°20'39" w 21 , 02 I
LS S 24°04°31
11 E 8, 77 I
L9 N 85°55
1 38" E 14, 22 I
1_ 1 0 N 60° 21 '00 II E 10.82'
L 1 1 N 86° 1 3' 36 II r 61, QI!. I L.

Li2 N 86°27'.35" E 75.85'
L13 0! 86°25'27
11 E 53. 61 '
L 1 4 s 68° 1 i '28 II E 11. 44'
CURVE TABLE:

CURVE RADIUS
C1 2.00'
C2 280.00
1 C.3 20.00'
C4 6.35.00'
C5 565.00'
C6 6.00'
C7 927.59
1 CB 2.00'
C9 6.00'
(10 .30.00'
C11 15.00'
C12 15.00'
C 1 .3 1 60. 7.3 '
C14 160. 73'
C15 15.00'
Ci6 15.00'
EXHIBIT 'A2'
PAGE 2 OF 2
I :\~NGINEER\0RAri\CAD\LPD\HUNG\SC17234.DWG I
1'------------
U:_TA LENGTH
120°~3'1!.2" 4. 21
I
10=:2'39" 78.41
I
8 .. :/:;'L0" 20 ~-· - '!..I
1°·s'o8" 80.38'
2°~3'17" 26.01
I
9~:;.:2
1 40
11 9. 8;
I
i::::'39
11 250.G..3'
• ,-, ,., ::; ,... ,... 1 l., 11 -~'
i !..':: .:....:. l.Jj L,:L
62°2:'10" 6.5,<,'
69°:3
1 51
11 36.65'
25° ._3<'.!.' 38" 6.70
1 26°:l'27" 6, 8..3 I
20~=1~9" 7. 12'
13:J =~ I 10
11 h' ...JI 5-' . b
2::: 0 ~ ~ '
y -~
7 II

6.6~
1 ';::.:::..., °"i: I
-"
.-. ... - !
L~ - ~
_; c.c:
~~:~:day HL- : 7-30-97 : CITY OF SANT:\ CLARA lScole1"=100'_c Checked By UV" I ;, - I I::> - 'i 8 I AGREEMENT FCR LE.Cl.SE A.:\: OPEF< A TICN e;,c- i Ref. f:

Aocroved Bv C)V !Dote '"'i-1h-'j/S! TRITON MUSEUM:- Ai=<T I
SC 17.234 c:'
BRUCE C. AU GAS ON I ' Troc::7 g No. >·
CITY ENGINEER ~1\E WARBURTO~I AVE. u: :GI\J .il.,VE. , 1~ "3:o-A

AGREEMENT FOR LEASE
• AND OPERATION OF

TRITON MUSEUM OF ART

EXHIBIT B
INSURANCE REQUIREMENTS FOR LESSEE:
. Lessee, at its sole cost and expense shall purchase and maintain insurance on all of its operations under this Lease for the full term of this Lease and the related warranty period (if applicable) as well as products/completed operations coverage for three (3) years following completion of Lessee's activities under this Lease and acceptance by the City as follows:

1. MINIMUM SCOPE AND POLICY LIMITS OF INSURANCE
The following policies shall be maintained with insurers authorized to do business in the State of California and shall be issued under forms of policies satisfactory to the City:
a.
b.

COMMERCIAL GENERAL LIABILITY INSURANCE POLICY ("CGL").

Policy shall include. coverage at least as broad as set forth in Insurance Services Office (herein "ISO") Commercial General Liability coverage. (Occurrence Form CG 0001) with policy limits not less than the following:
$1,000,000 each occurrence (combined single limit);
$1,000,000 for personal injury liability;
$1,000,000 aggregate for products-completed operations; and, $1,000,000 general aggregate.

The general aggregate limits shall apply separately to Lessee's activities under this Lease.

WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY
INSURANCE POLICY ("WC/EL").

This policy shall include at least the following coverages and policy limits:

1. Workers' Compensation insurance as required by the laws of the State of California; and
Exhibit "B" Page 1 of 3

2. Employer's Liability Insurance Coverage B with coverage amount_s not less than one million ($1,000,000) dollars each accident/Bodily Injury (herein "Bl"); one million ($1,000,000) dollars policy limit Bl by disease; and, one million ($1,000,000) dollars each employee Bl by disease.
c. Lessee shall maintain fire and comprehensive insurance on the contents of the buildings and the Collection, including the art objects and sculptures located within and outside the buildings on the Premises.

2. DEDUCTIBLES AND SELF-INSURANCE RETENTIONS

3. 4.

Any deductibles and/or self insured retentions which apply to any of the insurance policies referred to above shall be declared· in writing by Contractor and approved by the City before work is begun pursuant to this Agreement. With respect to the City, its City Council, Commissions, officers, employees, volunteers and agents, Liberty Mutual provides a financial guarantee to its Insured supported by Letter of .

Credit guaranteeing remittance of deductible.

ENDORSEMENTS
All of the following clauses and endorsements, or similar provisions, are required • to be made a part of the insurance policies indicated in parentheses below:
a. The City of Santa Clara, its Council, employees, and officers are hereby added as additional insureds in respect to all liabilities arising out of Lessee's performance of activities under this Lease (CGL & AL);
b. This policy shall be considered primary insurance in respect to any other valid and collectible insurance City may possess, including any self-insured retention City may have, and, any other insurance City does possess shall be considered excess insurance only and shall not be called upon to contribute with this insurance (CGL & AL);
c. No cancellation or non-renewal of this policy, or reduction of coverage afforded under the policy, shall be effective until written notice has been given at least thirty (30) days prior to the effective date of such reduction or cancellation to City at the address set forth below (CGL AL & WC/EL); PROOF OF INSURANCE COVERAGE AND COVERAGE VERIFICATION.

A Certificate of Insurance, on an Accord or similar form, and completed coverage verification shall be provided to City by each of Lessee's insurance companies as Exhibit "B" Page 2 of 3
,J
evidence of the stipulated coverages prior to commencement of the Effective Date of this Lease, and annually thereafter for the term of this Lease. All of the insurance companies providing insurance for Lessee shall have, and provide evidence of, a Best Rating Service rate of A VI or above. The Certificate of Insurance and coverage verification and all other notices related to cancellation or non-renewal shall be mailed to:

Exhibit "B"
Office of the City Clerk
Attention: Office of the City Manager
1500 Warburton Avenue
Santa Clara, California 95050

Ebix Insurance No. S200002848
AMENDMENT NO. 1

TO THE AGREEMENT BETWEEN

THE CITY OF SANTA CLARA, CALIFORNIA
AND

TRITON MUSEUM OF ART

PREAMBLE
This agreement ("Amendment No. l ") is by and between Triton Museum of Art, a California nonprofit corporation, with its principal place of business located at 1505 Warburton Avenue, Santa Clara, CA 95050 ("Lessee"), and the City of Santa Clara, California, a chartered California municipal corporation with its primary business address at 1500 Warburton Avenue, Santa Clara, California 95050 ("City"). City and Lessee may be referred to individually as a "Party" or collectively as the "Parties" or the "Parties to this Amendment No. 1."

RECITALS
A. The Parties previously entered into an agreement entitled "Agreement for Lease and Operation of Triton Museum of Art", dated April 16, 1998 (the "Original Agreement"); B. The term of the Original Agreement was twenty (20) years ending on April 15, 2018 with two additional five (5) year terms to extend the term;
C. The Original Agreement provided for conditions and limitations on the number of special appearances and operating days/hours; and,
D. The Parties now wish to extend the term and modify certain operating conditions.

The Parties agree as follows:

AGREEMENT PROVISIONS

1. AMENDMENT PROVISIONS
A. That Section 3 of the Original Agreement, entitled "Agreement for Lease and Operation of Triton Museum of Art" is hereby amended by deleting the existing Section 3 in its entirety and replacing it with the following:

The term of this Lease is for twenty-five (25) years, commencing on April 16, 1998 and ending on April 15, 2023. The Parties may mutually agree to renew this Lease for an additional five-year term. Upon giving no less than two (2) years advance written notice to the other Party, either Party by an affirmative vote of two-thirds (2/3) of the members of the governing body may terminate this Lease prior to the stated termination date if either Party determines that it can no longer continue to work with the other in the spirit of cooperation intended under Recital D of this Lease, or if either Party determines that it does not have sufficient funds Amendment No. 1 to Agreement for Lease and Operation of Triton Museum of Art/Triton Museum of Art Page 1 of 3 Rev. 02/01/15
to continue to carry out its obligations under this Lease. The Parties may also terminate this Lease as set forth elsewhere in this Lease.

B. That paragraph (b) of Section 6 of the Original Agreement, entitled "Agreement for Lease and Operation of Triton Museum of Art" is hereby amended to read as follows:

Lessee shall maintain the Premises and Collection in such a manner as to fulfill the express purposes of this Lease. The public shall be provided with free admission to the programs held on the Premises with the exception of special appearances and shows of distinguished artists for which a nominal attendance charge to the public may be required. There shall not be more than 36 special appearances or shows per year for which a charge is made to the public without the prior written consent of the City Manager's Office. The special appearances and shows should not impact the public's normal access to the Museum.

C. That paragraph ( c) of Section 6 of the Original Agreement, entitled "Agreement for Lease and Operation of Triton Museum of Art " is hereby amended to read as follows:

The Museum shall be open to the public for a minimum six hours per day six days per week. The Premises may be closed on the following holidays:

New Year's Day, Martin Luther King, President's Day,½ day Good Friday, Easter Sunday, Memorial Day, Independence Day, Labor Day, Columbus Day, Thanksgiving Day, Veterans Day, ½ day Christmas Eve, Christmas Day,½ day New Year's Eve in addition to closing for maintenance and exhibition installation. The Museum will be required to notify the City Manager's Office of closures for maintenance and exhibition installation. Lessee shall follow the City's Rules and Regulations, in effect at the time, for events held outside the buildings on the Premises.

2. TERMS
All other terms of the Original Agreement which are not in conflict with the provisions of this Amendment No. 1 shall remain unchanged in full force and effect. In case of a conflict in the terms of the Original Agreement and this Amendment No. 1, the provisions of this Amendment No. 1 shall control.

3. COUNTERPART/FACSIMILE SIGNATURE
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument; and, the Parties agree that signatures on this Agreement, including those transmitted by facsimile, shall be sufficient to bind the Parties.

The Parties acknowledge and accept the terms and conditions of this Amendment No. 1 as evidenced by the following signatures of their duly authorized representatives. The Effective Amendment No. 1 to Agreement for Lease and Operation of Triton Museum of Art/Triton Museum of Art Page 2 of 3 Rev. 02/01/15
Date is the date that the final signatory executes the Agreement. It is the intent of the Parties that this Amendment No. 1 shall become operative on the Effective Date.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
APPROVED AS TO FORM:

F B~===
City Attorney
Dated: 'f/1}/~£
Mf2s~ City Manager
y~\VJENNIBERYAMAGUMA
Acting City Clerk
"CITY"
1500 Warburton A venue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771

TRITON MUSEUM OF ART
a California non-profit corporation
ignature of Perso executing the Agreement on behalf of
Museum)
Name: Jill Meyers
Title: Executive Director
Local Address: 1505 Warburton Ave.

Santa Clara, CA 95050
Email Address: [email protected]
Telephone: (408) 247-5288
Fax: NIA
"LESSEE"
Amendment No. 1 to Agreement for Lease and Operation of Triton Museum of Art/Triton Museum of Art Page 3 of 3 Rev. 02/01/15
Ebix Insurance No. S200002848
AMENDMENT NO. 2

TO THE AGREEMENT FOR LEASE AND OPERATION OF

TRITON MUSEUM OF ART

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND

TRITON MUSEUM OF ART

PREAMBLE
This agreement ("Amendment No. 2") is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Triton Museum of Art, a California nonprofit corporation, (Lessee). City and Lessee may be referred to individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement."

RECITALS
A. The Parties previously entered into an agreement entitled "Agreement for Lease and Operation of Triton Museum of Art", dated April 16, 1998 (Agreement);

8. The Agreement was previously amended by Amendment No. 1, dated April 13, 2018, and is again amended by this Amendment No. 2. The Agreement and all previous amendments are collectively referred to herein as the "Agreement as Amended"; and
C. The Parties entered into the Agreement as Amended for the purpose of extending the term of the Agreement and modifying certain operating conditions, and the Parties now wish to amend the Agreement as Amended to further extend the term of the Agreement by an additional five years, make clarifications regarding certain operating conditions, and update insurance requirements.

NOW, THEREFORE, the Parties agree as follows:

AMENDMENT TERMS AND CONDITIONS

1. Section 3 of the Agreement as Amended, entitled "Term" is amended to read as follows:

The term of this Lease is for thirty (30) years, commencing on April 16, 1998, and ending on April 15, 2028. Upon giving no less than two (2) years of advance written notice to the other Party, either Party by an affirmative vote of two-thirds (2/3) of the members of the governing body may terminate this Lease prior to the stated Termination Date if either Party determines that it can no longer continue to work with the other in the spirit of cooperation intended under Recital D of this Lease, or if either Party determines that it does not have sufficient funds to Amendment No. 2 to the Agreement for Lease and Operation of Triton Museum of Art Page 1 Rev. 10/25/19
continue to carry out its obligations under this Lease. The Parties may also terminate this Lease as set forth elsewhere in this Lease.

2. Paragraph (b) of Section 6 of the Agreement as Amended, entitled "Rights and Duties of Lessee" is amended to read as follows:

Lessee shall maintain the Premises and Collection in such a manner as to fulfill the express purposes of this Lease. The public shall be provided with free admission to the programs held on the Premises with the exception of special appearances and shows of distinguished artists for which a nominal attendance charge to the public may be required. Examples of such special appearances and shows include, but are not limited to, concerts and speakers. There shall not be more than 36 special appearances or shows per year for which a charge is made to the public without the prior written consent of the City Manager's Office.

The special appearances and shows should not impact the public's normal access to the Museum.

3. Exhibit 8 of the Agreement as Amended, entitled "Insurance Requirements for Lessee" is amended to read as follows:

Lessee shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Lessee's operation and use of the leased premises. The cost of such insurance shall be borne by the Lessee.

A MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggr~gate limit shall be twice the required occurrence limit.

2. Workers' Compensation Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. (This applies to lessees with employees).

3. Property insurance against all risks of loss to any tenant improvements or betterments, at full replacement cost with no coinsurance penalty provision. Lessee shall maintain fire and comprehensive insurance on the contents of the buildings and the Collection, including the art objects and sculptures located within and outside the buildings in the Premises.

Amendment No. 2 to the Agreement for Lease and Operation of Triton Museum of Art Rev. 10/25/2019

If the Lessee maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Lessee. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

B. OTHER INSURANCE PROVISIONS:

The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Lessee including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Lessee's insurance (at least as broad as ISO Form CG 20 10).

2. Primary Coverage: For any claims related to this contract, the Lessee's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Lessee's insurance and shall not contribute with it.

3. Legal Liability Coverage: The property insurance is to be endorsed to include Legal Liability Coverage (ISO Form CP 00 40 04 02 or equivalent) with a limit equal to the replacement cost of the leased property.

4. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

5. Waiver of Subrogation: Lessee hereby grants to City a waiver of any right to subrogation which any insurer of said Lessee may acquire against the City by virtue of the payment of any loss under such insurance. Lessee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current AM. Best's rating of no less than A: VII, unless otherwise acceptable to the City.

Amendment No. 2 to the Agreement for Lease and Operation of Triton Museum of Art Rev. 10/25/2019

7. Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Lessee to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

8. Verification of Coverage: Lessee shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before occupying the premises. However, failure to obtain the required documents prior to the work beginning shall not waive the Lessee's obligation to provide them.

The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

9. Special Risks or Circumstances: City reserves the right to modify these requirements at any time, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

4. Except as set forth herein, all other terms and conditions of the Agreement as Amended shall remain in full force and effect. In case of a conflict in the terms of the Agreement as Amended arid this Amendment No. 2, the provisions of this Amendment No. 2 shall control.

The Parties acknowledge and accept the terms and conditions of this Amendment No. 2 as evidenced by the following signatures of their duly authorized representatives.

Amendment No. 2 to the Agreement for Lease and Operation of Triton Museum of Art Rev. 10/25/2019
Page4
Approrg. to Form:
f ,r
GLEN R. GOOGINS
City Attorney

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
"CITY"
of the City Man
Cit of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771

TRITON MUSEUM OF ART
a California nonprofit corporation
Dated: _\\~. ~c.s-~~~~"'--',~J..~o~- '----"--,fl-------- By (Signature): at ... --------""----""'-'----+------------- Name: Pilar Furlong
Title: President of the Board
Principal Place of 1505 Warburton Ave.

Business Address: Santa Clara, CA 95050
Email Address: [email protected]
Telephone: (408) 568-0756
Fax: N/A
"LESSEE"
Amendment No. 2 to the Agreement for Lease and Operation of Triton Museum of Art Rev. 10/25/2019

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-483 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Action to Authorize the City Manager to Execute an Agreement with Bear Electrical Solutions, LLC for Traffic Signal Maintenance, Repair, and Support Services

BACKGROUND
The Department of Public Works (DPW) is responsible for operating, maintaining, and managing projects associated with approximately 145 traffic signals, 16 pedestrian hybrid beacons, 24 flashing beacons, 36 radar speed feedback signs, six lighted crosswalks, a reversible lane system on Lafayette Street, and 10 permanent changeable message signs on Tasman Drive and Great America Parkway in northern Santa Clara.

In an effort to ensure the safe and reliable operation of this infrastructure, the City uses a specialized contractor to provide dedicated resources for traffic signal maintenance, repair, and support services including construction support, underground service alert calls, and other as-needed services related to traffic signal cameras and various other traffic signal infrastructure.

On April 6, 2021, the City Council awarded a purchase order to Bear Electrical Solutions, LLC for traffic signal maintenance, repair, and support services. The purchase order expired on April 15, 2026. Staff conducted a solicitation and is seeking to enter into a new agreement to ensure continuity of these important services.

DISCUSSION
Pursuant to Section 2.105.140(c) of the Santa Clara City Code (City Code), a formal Request for Proposals (RFP) was conducted with the award recommendation to the overall highest-ranked proposer based on best value.

On February 17, 2026, staff published the RFP for traffic signal maintenance, repair, and support services on the City’s e-procurement system. A total of 24 companies viewed the RFP, and two proposals were received from the following firms:
· Bear Electrical Solutions, LLC (Bear Electrical)
· St. Francis Electric, LLC
Proposals were evaluated by a panel comprised of three evaluators from DPW in accordance with the RFP evaluation criteria, including firm experience, qualifications, technical capabilities, and cost.

Based on the evaluation, the panel determined that Bear Electrical’s proposal represented the best value to the City and recommended award accordingly. On April 13, 2026, a Notice of Intended Award was subsequently issued to notify respondents of the selection.

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26-483 Agenda Date: 6/23/2026
Staff issued an interim purchase order to Bear Electrical in the amount of $200,000 to continue these essential services between the expiration of the existing purchase order and execution of a new agreement. In accordance with Section 2.105.300(a) of the City Code, the City Manager is authorized to execute purchase orders and agreements on behalf of the City in amounts up to and including $250,000.

Staff requests City Council authorization to execute an agreement with Bear Electrical for traffic signal maintenance, repair, and support services for a total not-to-exceed amount of $9,603,030. This amount includes the initial five-year term, up to two one-year options, and a 10% contingency. The initial term of the agreement is five years, starting on or around July 1, 2026 and ending on or around June 30, 2031. The City may, at its sole discretion, exercise up to two one-year options to extend the term through 2033, with any increases in compensation remaining within the total not-to-exceed maximum compensation reflected below.

Table 1 summarizes the maximum compensation for this agreement.

Table 1 - Contract Maximum Compensation
Description Amount
Initial Term Year 1 of 5 Term (07/01/2026 - 06/30/2027) $1,153,660 Initial Term Year 2 of 5 Term (07/01/2027 - 06/30/2028) $1,188,460 Initial Term Year 3 of 5 Term (07/01/2028 - 06/30/2029) $1,212,045 Initial Term Year 4 of 5 Term (07/01/2029 - 06/30/2030) $1,231,880 Initial Term Year 5 of 5 Term (07/01/2030 - 06/30/2031) $1,251,065 Option Year 1 (07/01/2031 - 06/30/2032) $1,313,618
Option Year 2 (07/01/2032 - 06/30/2033) $1,379,299
Contingency (10%) $873,003
Total Not-to-Exceed Maximum Compensation $9,603,030
Compensation under the agreement is based on fixed unit pricing per intersection for preventative maintenance services and time and materials for additional as-needed services. Pricing is fixed for the initial five-year term, after which the contractor may request rate adjustments no more than once annually. Any proposed rate adjustments are subject to approval by the City and must be substantiated by the contractor to the satisfaction of the City. Option Years 1 through 2 assume an annual price increase of 5%.

A contingency is included to account for unanticipated service requirements and potential rate increases exceeding the assumed amount. Staff will monitor and manage expenditures throughout the term of the agreement based on operational needs, to ensure that costs remain within the authorized maximum compensation.

Under the proposed agreement, Bear Electrical will provide comprehensive traffic signal maintenance, repair, and support services on an as-needed basis. Services include the implementation of a routine preventative maintenance program for the City’s traffic signal system consisting of annual inspections, testing, cleaning, repairs, and minor replacements for traffic signals, City of Santa Clara Printed on 6/19/2026Page 2 of 4
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26-483 Agenda Date: 6/23/2026
beacons, radar feedback signs, and lighted crosswalks.

The Agreement includes prevailing wage requirements.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
Funding for the construction-related support is available in several capital projects including Traffic Pre-Emptors (CIP 533-1218), Traffic Signal Enhancements (CIP 533-1219), Retroflective Borders on Traffic Signal Backplates (CIP 533-1294), and Traffic Signal Interconnect (CIP 533-1232) in the Streets and Highways Capital Fund in FY 2026/27. Funding for the general signal maintenance portion of the agreement is budgeted in the Department of Public Works’ FY 2026/27 General Fund operating budget. The FY 2026/27 budget for signal maintenance is $835,000 and is $152,000 below the first year cost plus 10% contingency of $987,000. There is potential that the Department may be able to absorb the higher costs, however if this is not possible, it may be necessary to bring forward a budget action at a later date. Funding for future years will be factored into the operating budget; these expenditures will be subject to future appropriations of funds adopted by Council.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Authorize the City Manager or designee to execute the agreement with Bear Electrical Solutions, LLC for traffic signal maintenance, repair, and support services, for a not-to-exceed amount of $9,603,030, inclusive of the initial five-year term, up to two one-year option periods, and a 10% contingency, subject to the appropriation of funds and final review and approval as to form by the City Attorney; and

2. Authorize the City Manager or designee to take any actions necessary to implement and administer the agreement with Bear Electrical Solutions, LLC, including exercising up to two one- year options in accordance with the agreement through 2033, and to negotiate and execute future amendment(s) to (a) add or delete services associated with the services, (b) adjust rates consistent with market conditions, and (c) make de minimis changes, subject to the above maximum compensation limit and final review and approval as to form by the City Attorney.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager
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26-483 Agenda Date: 6/23/2026

ATTACHMENTS

1. Draft Agreement with Bear Electrical Solutions, LLC
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Agreement with Bear Electrical Solutions, LLC Page 1
Rev. 07-01-18
EBIX Insurance No. S200004708

AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND

BEAR ELECTRICAL SOLUTIONS, LLC

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Bear Electrical Solutions, LLC, a California limited liability company, (Contractor). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. City desires to secure the services more fully described in this Agreement, at Exhibit A, entitled “Scope of Services”;
B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A – Scope of Services
Exhibit B – Schedule of Fees
Exhibit C – Insurance Requirements
Exhibit D – Labor Compliance Addendum
Exhibit E – Notice of Exercise of Option to Extend Agreement Form Agreement with Bear Electrical Solutions, LLC Page 2
Rev. 07-01-18
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
A. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on the Effective and terminate on June 30, 2031 (“Initial Term”).

B. After the Initial Term, City reserves the right, at its sole discretion, to extend the term of this Agreement for up to two (2) additional years through June 30, 2033 (“Option Periods”) in such increments as determined by City. See Exhibit E – Notice of Exercise of Option to Extend Agreement Form. The Initial Term and Option Periods shall collectively be referred to as “Term”.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

4. WARRANTY
Contractor expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based. Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Contractor for the cost incurred by City.

5. QUALIFICATIONS OF CONTRACTOR - STANDARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor’s representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

Agreement with Bear Electrical Solutions, LLC Page 3
Rev. 07-01-18

6. COMPENSATION AND PAYMENT
In consideration for Contractor’s complete performance of Services, City shall pay Contractor for all materials provided and Services rendered by Contractor in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is NINE MILLION SIX HUNDRED THREE THOUSAND THIRTY DOLLARS ($9,603,030), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services.

All work performed or materials provided in excess of the maximum compensation shall be at Contractor’s expense. Contractor shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Contractor.

B. Termination for Default. If Contractor fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Contractor.

C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Contractor will deliver to City all City information or material that Contractor has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Contractor bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Contractor shall not hire subcontractors without express written permission from City.

Contractor shall be as fully responsible to City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons directly employed by it.

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

Agreement with Bear Electrical Solutions, LLC Page 4
Rev. 07-01-18

10. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Contractor and all other written information submitted to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Contractor which is otherwise known to Contractor or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Contractor may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Contractor shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Contractor shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Contractor agrees Agreement with Bear Electrical Solutions, LLC Page 5
Rev. 07-01-18
to assist City in meeting City’s reporting requirements to the State and other agencies with respect to Contractor’s Services hereunder.

14. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Contractor agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, in any manner arising from, or alleged to arise in whole or in part from, or in any way connected with the Services performed by Contractor pursuant to this Agreement – including claims of any kind by Contractor’s employees or persons contracting with Contractor to perform any portion of the Scope of Services – and shall expressly include passive or active negligence by City connected with the Services. However, the obligation to indemnify shall not apply if such liability is ultimately adjudicated to have arisen through the sole active negligence or sole willful misconduct of City; the obligation to defend is not similarly limited.

B. Contractor’s obligation to protect, defend, indemnify, and hold harmless in full City and City’s employees, shall specifically extend to any and all employment-related claims of any type brought by employees, contractors, subcontractors or other agents of Contractor, against City (either alone, or jointly with Contractor), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

C. To the extent Contractor is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act (“Act”) and/or any other similar federal or state law, Contractor warrants that it is meeting its obligations under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Contractor’s responsibilities under the Act.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Contractor agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement Agreement with Bear Electrical Solutions, LLC Page 6
Rev. 07-01-18
shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Department of Public Works
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]

And to Contractor addressed as follows:

Bear Electrical Solutions, LLC
PO Box 924
Alviso, CA 95002
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Contractor shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Contractor’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Contractor has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

19. CONFLICTS OF INTEREST
Contractor certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor is familiar with the provisions of California Government Code section 87100 and Agreement with Bear Electrical Solutions, LLC Page 7
Rev. 07-01-18
following, and certifies that it does not know of any facts which would violate these code provisions. Contractor will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Contractor shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

Agreement with Bear Electrical Solutions, LLC Page 8
Rev. 07-01-18

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney
JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”

BEAR ELECTRICAL SOLUTIONS, LLC
a California limited liability company

Dated:

By (Signature):

Name: Andrew Bader
Title: President
Principal Place of
Business Address:

PO Box 924
Alviso, CA 95002
Email Address: [email protected]
Telephone: (408) 449-5178
Fax: N/A
“CONTRACTOR”

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 1 Rev. 07-01-18

EXHIBIT A

SCOPE OF SERVICES

1. GENERAL

1.1 Contractor shall provide all necessary supervision, labor, and services, plus all tools, equipment, materials, and supplies required to provide traffic signal maintenance, repair, and support services on an as-needed basis (“Services”).

1.2 Contractor shall perform the Services in accordance with generally accepted industry best practices and the original equipment manufacturer (OEM) specifications. Any deviations must be approved in writing by City.

2. BACKGROUND

2.1 The City of Santa Clara (City) operates and maintains approximately one hundred forty-five (145) traffic signals, sixteen (16) pedestrian hybrid beacons, twenty -four (24) flashing beacons, thirty -six (36) radar speed feedback signs, six (6) lighted crosswalks, a reversible lane system with controlling blank-out signs on Lafayette Street, and t en (10) permanent changeable message signs. The City, at its discretion, reserves the right to add or remove traffic signals, pedestrian hybrid beacons, flashing beacons , radar speed feedback signs , lighted crosswalks , reversible lane system s with controlling blank -out signs , and permanent changeable message signs.

2.2 Approximately 143 of the 145 traffic signals and 9 of the 16 pedestrian hybrid beacons are interconnected back to the City’s Traffic Management Center (TMC) using either copper twisted pair or fiber optic cable. All signal interconnect and fiber optic cables are entirely owned and maintained by the City.

2.3 The City’s traffic signal system is National Electric Manufacturer’s Association (NEMA) based. The majority of traffic signals that are interconnected back to the City’s TMC are using 2070 controllers running D4 firmware and are centrally controlled on a Kadence Advanced Traffic Management System. There is one traffic signal operating on a Traconex 390 controller that does not communicate back to the TMC that is planned for future replacement.

2.4 Controller cabinets are entirely NEMA-based with mostly TS2-Type 1 P cabinets.

Auxiliary equipment also housed in some of the controller cabinets include EMTRAC preemption/p riority equipment, Etherwan and Actelis communication equipment, Iteris Velocity Bluetooth travel time readers, Iteris, Econolite, and NoTraffic video detection systems, Polara APS, etc.

2.5 The City also deploys a number of Bosch and Axis CCTV cameras at traffic signals throughout the City. All CCTVs are dome cameras with full pan/tilt/zoom control.

Images from CCTV cameras are transmitted back to the TMC using IP -based video over the copper and fiber network.

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 2 Rev. 07-01-18

3. DEFINITIONS

3.1 The following terms or pronouns in place of them are used, the intent and meaning shall be interpreted as follows:

3.1.1 Business Hours : Monday through Friday from 7:00 AM to 4:00 PM, excluding City holidays.

3.1.2 City Engineer: The Assistant Director of Public Works/City Engineer or designee.

3.1.3 City Specifications : City of Santa Clara Standard Specifications, See Appendix A-3.

3.1.4 Collision: An event or happening that is not expected, foreseen or intended, including but not limited to traffic accidents.

3.1.5 Emergency: When used in connection with this Agreement, shall mean a traffic collision, malfunction or occurrence that renders the traffic signal inoperable or hazardous to the orderly movement of traffic. Service rendered to emergencies shall have priority over all other services or maintenance repairs.

3.1.6 Engineer: The Traffic Operations Engineer, Senior Engineer, or Transportation Manager of the City of Santa Clara.

3.1.7 Equipment: The equipment, machinery, and/or vehicles required to perform the work described in this attachment.

3.1.8 Fiber Optic Technician: Primary duties are to troubleshoot and repair the fiber optic communications infrastructure. Performs all required optic testing (OTDR and power meter), fusion splicing, and installation/removal of various fiber optic equipment (termination panels, splice encl osures, etc.).

3.1.9 Laboratory: The designated laboratory authorized by the City to test cabinets.

3.1.10 Overtime: Hourly rate paid for emergency repair work or as -needed services performed under this Agreement outside Business Hours as approved by the Engineer.

3.1.11 Preventive Maintenance : Activity that is performed annually for the upkeep of signal equipment and traffic signal infrastructure. It includes but is not limited to checking, testing, inspecting, record keeping, cleaning, Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 3 Rev. 07-01-18
repairing, and replacement of traffic signal equipment and traffic signal infrastructure. Also referred to as Routine Maintenance.

3.1.12 Response Time: The time elapsed between receipt of notification by the Contractor that service or repairs are required and the time the Contractor arrives at the location with the necessary tools, personnel, and equipment to affect such service repair.

3.1.13 Responsive Maintenance: The repair or replacement of failed signal equipment and traffic signal infrastructure and its restoration to safe and normal operation.

3.1.14 Service: When used in connection with th is Agreement, shall mean that the Contractor shall proceed without undue delay and within the response time to the location of the signal system which has been reported inoperative or malfunctioning and shall service, repair, replace parts, or place in temporary operating condition, or otherwise activate damaged or inoperative equipment when notified either orally or in writing by the City ’ s Traffic Division, City ’s Police Department, or any other recognized City authority.

4. STANDARDS

4.1 The Contractor shall adhere to all Federal, State, Local, and Industry standards while providing services specified herein to the City which include, but not limited to, the following:

4.1.1 Caltrans Standard Plans, latest edition;

4.1.2 Caltrans Standard Specifications, latest edition;

4.1.3 City of Santa Clara Standard Details;

4.1.4 City of Santa Clara Standard Specifications, see Appendix A-3;

4.1.5 National Electric Code (NEC), latest edition; and

4.1.6 California Manual on Uniform Traffic Control Devices, latest edition.

5. PREVENTIVE AND ROUTINE MAINTENANCE REQUIREMENTS

5.1 The Contractor shall provide a routine and comprehensive preventive maintenance program to minimize incidence of outages and malfunctions and extend the useful life of the City’s traffic signal system. The program shall include annual inspections to check, replace, and repair all parts of the traffic signal infrastructure.

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 4 Rev. 07-01-18

5.2 The Contractor shall submit a work plan schedule to identify when locations will be visited to complete preventive maintenance. Should the Contractor fail to perform any items listed in this section in accordance with this schedule, the Con tractor shall pay the City, as liquidated damages, $250 per calendar day for each intersection that is overdue for preventive and routine maintenance. The total amount of liquidated damages will be deducted from any subsequent invoice payment.

5.3 The Contractor shall provide annual inspections of each traffic signal, radar speed feedback sign, pedestrian hybrid beacon, pedestrian beacon, and lighted crosswalk at all locations listed in Appendix B-1. A ppendix A-1 – City of Santa Clara Form TSM -1 – Traffic Sig nal Preventive Maintenance Form must be submitted to the City to verify completion of activities. In general, the steps to complete preventive maintenance includes:

5.3.1 Record arrival time, date, work performed, and name of traffic signal technician on Append ix A -2 – City of Santa Clara Form TSM -2 Traffic Signal Maintenance Log Form TSM -2. Retain a copy in the controller cabinet and maintenance/inventory management software system.

5.3.2 Visually inspect and verify proper operation of all signal indications, blank- out signs, full -matrix signs, pedestrian indications, beacons, in -roadway light fixtures, and radar speed feedback signs for proper operation, alignment, broken lenses, or missing parts. Align all signal and pedestrian indications as necessary. Check all pedestrian push buttons, pedestrian detectors, as well as any audible or accessible pedestrian systems for functional operation.

5.3.3 Observe and check for proper operation of the detector loops and amplifiers in relation to actual traffic demand, verifyin g that detector calls placing calls to the designated phases are reflected in the signal controller.

Adjust or re -tune detector amplifiers and test detector loops and lead -in cables as necessary.

5.3.4 Remove all postings and adhesive material on cabinets and signal poles.

5.3.5 Check related photoelectric circuitry and adjust or repair as necessary.

5.3.6 Check power control units, controllers, and solar panels. Clean solar panels as necessary.

5.3.7 Provide Controller Cabinet Service:

5.3.7.1 Inspect all relays, switches, etc. inside signal cabinet and replace or make adjustments or minor repairs if necessary.

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 5 Rev. 07-01-18

5.3.7.2 Inspect all screws on terminal strips inside signal cabinet and tighten connections as necessary.

5.3.7.3 Check signal cabinet for rust. Remove rust and paint over when possible. Report to the Engineer on the cause of the rust.

5.3.7.4 Check signal cabinet and service panel/box for presence of graffiti. Report any graffiti to the Engineer. If requested, remove graffiti either by brushing, wiping, or p ainting over it.

If painting, obtain written approval from the Engineer prior to performing the work.

5.3.7.5 Check for presence of pests and mitigate appropriately.

5.3.7.6 Check and adjust signal cabinet fan operation. Reset thermostat for 90 degrees Fahrenheit.

5.3.7.7 Check and replace cabinet light in conjunction with cabinet door.

5.3.7.8 Examine interior for water, excessive dampness, and plant or animal intrusion. Determine cause and correct if
necessary.

5.3.7.9 All defective or malfunctioning controller cabinet assemblies, including power supplies, power outlets, bus interface units (BIU), detector amplifiers, auxiliary equipment, and
appurtenances, such as relays, load switches, flashers, transformers and related items, shall be replaced with new parts as specified in Appendix A-2 and report to the Engineer as part of the monthly activity report. For items covered under the manufacturer’s warranty, the Contractor shall exercise the warranty for the City.

5.3.7.10 With respect to the traffic signal controller, when the controller becomes ob solete or deteriorated to the point of being beyond repair, the Contractor shall report such
conditions to the Engineer and provide evidence that
replacement is necessary. The Contractor shall prepare estimates indicating the breakdown of material and lab or costs for replacement of the controller and submit this information to the Engineer. No permanent changes,
including timing changes, to the traffic signal controller shall be done without prior written approval from the Engineer.

5.3.7.11 Vacuum cabinet and rem ove any foreign material. Replace signal cabinet filter. Check signal cabinet for water-tightness Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 6 Rev. 07-01-18
and re-seal where necessary. Oil and lube hinges and locks.

5.3.7.12 Check signal cabinet for loose and burned terminals and repair. Check breakers and replace if necessary.

5.3.7.13 Check load switch leakage and replace if over 5v AC.

5.3.7.14 Test and certify all Conflict Monitor Units (CMU) or Malfunction Management Unit (MMU) and furnish results of the tests to the Engineer within two weeks after the month in which the test was performed. For any units found to have failed the test, the Contractor shall notify the Engineer within 24-hours.

5.3.8 Inspect video detection and Pan -Tilt-Zoom cameras for any damages, clean the camera lenses, check and secure the camera mounting, tighten all connections, verify proper detection of vehicles, and adjust detection zones as necessary.

5.3.9 Clean and polish all signal and pedestrian indication lenses and reflectors.

5.3.10 Check alignment of all vehicle signals, pedestrian signals, and any mast arm signs, including blank -out signs for tightness and tighten as necessary.

5.3.11 Check all poles and mast arms for damage and correct torque/tightness of anchor bolt nuts.

5.3.11.1 Notify the Engineer of any poles that require immediate replacement.

5.3.11.2 Inspect all traffic signal pu ll boxes and hand -hole locations, exposing any buried conduits and resealing conduits if
necessary.

5.3.11.3 Visually check pavement condition around detector loops and reseal if necessary.

5.3.11.4 Perform operational check of safety lights by removing or covering photoelectric units.

5.3.11.5 Replace all malfunctioning safety lights when discovered by the Contractor during routine maintenance or when reported to the Contractor by the City. All new safety lights shall be LED as approved by the Engineer prior to replacement.

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 7 Rev. 07-01-18

5.4 While completing preventive maintenance activities, the Contractor shall document existing conditions to be included in a maintenance deficiency plan.

5.4.1 For any deficiencies found, upload color, high resolution, digital photographs to the maintenance manag ement system, and include descriptions of the deficiency on maintenance form (Appendix A-1).

5.4.2 Examples of deficiencies may include, but not limited to:

5.4.2.1 Non-LED safety lights.

5.4.2.2 Controller cabinet equipment showing age or poor physical condition.

5.4.2.3 Vehicle signals missing backplates or using 8 -inch indications.

5.4.2.4 Pedestrian countdown signals and push button missing despite the presence of a crosswalk.

5.4.2.5 Service cabinets not in compliance with latest City Standards.

5.4.2.6 Conduits whose fill makes it impassable for new conductor to pass through.

5.5 The Contractor shall document and record inventory of each traffic signal location, at a minimum, including but not limited to:

5.5.1 Cabinet make and model

5.5.2 Traffic signal controller make

5.5.3 Detection equipment type and configuration (loops, video, etc.)

5.5.4 Communication equipment type (switch model)

5.5.5 Presence of auxiliary equipment such as preemption devices, PTZ cameras, travel time readers, APS, etc.

5.6 The Contractor shall enter all inventory information in the maintenance and inventory management system.

6. RESPONSIVE MAINTENANCE REQUIREMENTS

6.1 During business hours of Monday – Friday 7:00AM to 4:00PM, the Contractor shall perform responsive maintenance work on any deficiencies identified either through preventive maintenance activities or reported by the City. Responsive Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 8 Rev. 07-01-18
maintenance includes, but is not limited to, the repair and/or replacement of the following signal equipment when necessary and after written approval from the Engineer:

6.1.1 Cabinets and all electrical hardware, vehicle signa ls pedestrian signals, push buttons, pedestrian APS equipment, flashing beacons, blank -out signs, cameras, fuse holders, photoelectric cells, conductors and wiring, conduits, solar panels, pull boxes, power control units, poles, bolts, and all mounting hardware, etc.

6.1.2 Repair and/or replacement of inductive pavement loops shall be done per City Specifications.

6.2 The Contractor may be required to replace traffic signal infrastructure and traffic safety devices as requested by the City if repairs have a greater cost.

6.3 The Contractor shall respond to as-needed repair services requests regarding the City’s communication infrastructure, which includes, but is not limited to, fiber optic and copper interconnect cables, fiber optic jumper cables, fiber optic termination panels, fiber optic splice trays, splice closures, copper terminal blocks, ethernet switches, and ethernet cables.

6.3.1 It shall be the Contractor’s responsibility to request any existing network infrastructure information (splice diagrams, locations of splice enclosures, routing of cables, etc.) from the City and perform any field work to verify existing conditions to have a clear understanding of the work to be performed. This understanding shall be reflected in the proposal for any communications work.

6.3.2 Maintenance work on the fiber optic cable infrastructure may require fiber optic cable splicing, OTDR testing, installation, and trouble shooting. Fiber optic splicing and testing shall be done per City Specifications.

6.3.3 When directed as part of the work, fiber optic splicing and testing shall be started within a 72-hour period (calendar days, including weekends). Fiber optic cable splicing that is not started within a 72-hour period will result in the Contractor paying $500 per day to the City in liquidated damages. The total amount of liquidated damages will be deducted from any subsequent invoice payment. Permission to extend the 72 -hour period must be requested in writing to the Engineer (e.g. if new conduit is required).

6.4 The Contractor shall enter all responsive maintenance work in the maintenance and inventory management system.

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 9 Rev. 07-01-18

7. EMERGENCY REPAIR REQUIREMENTS

7.1 The Contractor shall provide emergency repair services on a 24-hour, seven days a week basis, including all holidays. The Contractor shall respond without delay upon notification by the Engineer or local emergency dispatch to repair a signal failure, malfunctio n, or damage due to a collision, acts of nature, or any other cause. Immediate action shall be taken to safeguard the public at any time a signal installation becomes partly or fully inoperative from any cause whatsoever. Please refer to Section 10.2 regarding the required response times for emergency repairs.

7.2 Damage as a result of a collision shall include cleanup of traffic signal equipment debris from an incident, erection of barricades or signs, hookup of a temporary signal controller, temporary power generator, temporary poles, and signal if necessary, traffic control, and any other work required to safeguard against any or all injury or damage to the public and reduce to a minimum any impact to the traveling public.

7.3 Emergency Repairs include, but is not limited to, the following:

7.3.1 Knocked down poles and damaged conductors, controllers, cabinets, detection malfunctions resulting in non -detection including priority/preemption equipment, sensing elements, flashing beacons, and other equipment issues resu lting in a blacked out/dark signal or all -red flash condition.

7.3.2 The replacement of malfunctioning vehicle signal indications shall be considered emergency repair, except when there are at least two (2) indications still operative for each direction of trave l (including one mast - arm signal). Malfunctioning traffic signal indications on traffic signal mast- arms shall be replaced immediately when notified.

7.3.3 In the case of a pole knock -down where the foundation and anchor bolts are still intact, the Contractor shall make all necessary repairs with all new equipment to return the pole to its original, undamaged condition upon the initial response. No additional compensation shall be provided for subsequent work to the original damage.

7.4 Temporary repairs made unde r emergency conditions shall be replaced with permanent work within twenty -one (21) calendar days of the initial emergency response subject to availability of materials, unless otherwise approved in writing by the Engineer. The Contractor shall notify the Engineer of the schedule for permanent restoration and shall obtain written authorization for any extension of the 21-day period. Failure to complete permanent restoration of an emergency repair within twenty-one (21) calendar days of the initial emergency response and without prior written approval from the Engineer for an extension will result in the Contractor paying the City liquidated damages in the amount of One Thousand Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 10 Rev. 07-01-18
Dollars ($1,000) per calendar day beyond the twenty-one (21) day period until the permanent restoration is completed and accepted by the Engineer.

7.5 The Contractor shall enter all emergency repair work in the maintenance and inventory management system.

8. CONSTRUCTION SUPPORT REQUIREMENTS (AS-NEEDED SERVICES)

8.1 If requested by the City, the Contractor shall provide construction support services for capital improvement projects. Support work includes, but is not limited to:

8.1.1 Cabinet Testing. Setup and conduct a 21 -day functional test of a traffic controller cabinet as defined in the City Specifications.

8.1.2 Traffic Signal Activation. Support activation of traffic signals by verifying proper installation of cabinet assembly components, wiring connections, display of vehicle and pedestrian signals head displays, operation of loop detectors and pu sh buttons, view of cameras, and other related tasks necessary to successfully activate a traffic signal.

8.1.3 Construction Inspection. Upon notification from the City’s inspection staff, inspect locations of traffic signal construction, verify work has been completed in accordance with the City’s Standard Specifications, and preparation of a punch list of any work required to be completed prior to acceptance.

8.1.4 Acceptance. Upon completion of punch list work, accept construction work on behalf of the City. If the location is not already under the list of locations in Appendix B-1, the Agreement shall be amended to include the location.

Contractor shall notify the City of the new location rates or if the new location rates are at the applicable cost for preventi ve and responsive maintenance at proposed rates for maintenance as existing traffic signals, safety lights, radar speed feedback signs, flashing beacons, hybrid beacons, and lighted crosswalks, commencing on the date of acceptance of the installation. Upo n acceptance, the Contractor shall immediately incorporate maintenance of such equipment into the program.

8.2 The contractor shall enter all construction support work in the maintenance and inventory management system.

9. UNDERGROUND SERVICE ALERT (USA) MONITORING

9.1 The Contractor shall be required to adequately locate and mark all traffic signal conduits, traffic signal interconnect/communication lines, and equipment in accordance with California Government Code Section 4216 et seq. within 24 hours of notification by the City. The Contractor shall assume all liability for satisfying Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 11 Rev. 07-01-18
the City’s obligations to adequately identify underground structures in accordance with this law.

9.2 The City anticipates 500 to 1,000 dig alerts each year around traffic signals.

10. COMMENCEMENT OF WORK

10.1 Dispatch and Response

10.1.1 The Contractor shall establish, maintain, and make available to the City, a single toll-free phone number that the City can call to request responsive and emergency repairs for the duration of the contract. This phone number shall be established and operational at Agreement initiation. This phone number shall be in service 24 -hours a day, 7 -days a week with a live person. The use of an automated, machine answering system will not be accepted.

10.1.2 The Contractor shall only respond to requests for service made by the City Engineer, the Engineer, Silicon Valley Power dispatch, or the City’s Police Department. Compensation will not be made for unauthorized responsive maintenance or emergency repairs.

10.1.3 The Contractor is pre-authorized to perform maintenance and emergency repair work if the cost of such work is less than Two Thousand Dollars ($2,000). All work in excess of this amount must be requested in a written request and approved in writing by the Engineer prior to performi ng the work.

10.2 Response Time

10.2.1 Non-Emergency Responsive Maintenance Response Time

10.2.1.1 When requested by the Engineer to complete non - emergency responsive maintenance, the Contractor shall
submit a written response within five (5) working days.

10.2.1.2 Each written response shall outline the work to be performed, a schedule that defines the work including start and end dates, the associated fee that includes a breakdown of labor hours, material cost, product submittals/cut -sheets for materials, and any other details that may be requested by the Engineer.

10.2.1.3 Upon written approval by the Engineer, the Contractor shall commence work no later than fourteen (14) calendar days and inform the Engineer via e-mail when work is complete.

10.2.2 Emergency Repair Response Time
Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 12 Rev. 07-01-18

10.2.2.1 When notified that traffic signal equipment is malfunctioning or is out of order due to collision damage, Acts of Nature, malicious mischief, or other unforeseen events, the
Contractor shall be at the location to correct the malfunction or failure within two (2) hours of receiving a notification for emergency repair.

10.2.2.2 The Contractor shall notify the Engineer via email of any emergency repair performed by the next business day. If follow-up repairs are required, Contractor shall submit a written response tha t outlines the work to be performed, a schedule including start and end dates, and the associated fee that includes a breakdown of labor hours, material cost, product submittals/cut -sheets for materials, and any other details that may be requested by the E ngineer. The
Contractor shall submit this written response within five (5) working days of the emergency repairs being performed and inform the City Engineer via e-mail when work is complete.

10.2.2.3 It is understood and agreed that failure on the part of the Contractor to respond within the required response time will result in the Contractor paying Two Thousand and Five
Hundred Dollars ($2,500) per incident to the City as
liquidated damages. The total amount of liquidated damages will be deducted from any subse quent invoice payment.

Repetitive failure to respond within the required time shall be sufficient cause for the City to terminate this contract.

11. TRAFFIC CONTROL AND SIGNAL SHUTDOWN REQUIREMENTS

11.1 The Contractor shall erect flags, signs, flashing lights, arr ow boards, and barricades as required to properly protect the workers and traveling public when work is being performed on or near the roadway, or when cleaning debris and hauling away and disposing of damaged equipment.

11.2 All typical traffic control plans used to carry out the services in this Agreement shall conform to the 2014 California Manual on Traffic Control Devices (Revision 8), Section 12 of the 2024 Caltrans Standard Specifications, or the latest, as well as the City’s current Standard Specifications. All other traffic control plans shall be approved by the Engineer in writing.

11.3 Whenever it is necessary to close any traffic lanes to complete any portion of work, at least one (1) lane of traffic shall be kept open in each direction at all times. O n major arterials, lane closures shall be avoided on weekdays between 7:00 AM to 9:00 AM and between 3:30 PM and 6:00 PM, unless approved in writing in advance by the Engineer or needed for emergency work.

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 13 Rev. 07-01-18

11.4 The Contractor shall immediately notify the Engine er, Silicon Valley Power Dispatch, and the City’s Police Department of any signal turn-offs or signal on flash necessitated by work under this Agreement. Signal shutdown of any duration and signal on flash operation exceeding thirty (30) minutes must be a uthorized beforehand by the Engineer.

12. RESOURCES AND QUALIFICATIONS

12.1 Upon issuance of a Notice to Proceed, Contractor shall submit all personnel anticipated to work on this Agreement, including administration staff and technical staff. The Contractor shall submit resumes of all personnel and a copy of certificates to the Engineer.

12.2 The Contractor shall designate a project manager and a lead signal technician/foreman to be assigned to the City and be available during the entire length of the Agreement. The project manager shall serve as the City’s main point of contact for all matters and shall obtain the Engineer’s written approval to use personnel that were not submitted. The City also reserves the right to request a different project manager and/or lead signal technician/foreman to be assigned at any time during the length of the Agreement.

12.3 All personnel performing traffic signal related work within the City must have at least one (1) year of field experience and have an International Municipal Signal Association (IMSA) Level I or State of California Department of Industrial Relations Electrician certificate. The lead signal technician/foreman must have at least three (3) years of field experience and a IMSA level II certificate is desirable. All personnel demonstrate experience with the operation and maintenance of all equipment listed in the City’s Standard Specifications.

12.4 All personnel performing fiber optic cable work within the City must have at least one (1) year of field experience and have an e quivalent of an IMSA Fiber Optics Level I or Fiber Optic Association (FOA) Fiber Optic Technician certificate. If personnel are requested to configure network settings on devices, the personnel must have at least three (3) years of field experience and have an equivalent of a Cisco Certified Network Associate (CCNA) or Cisco Certified Network Professional (CCNP) certificate.

12.5 The Contractor shall ensure that all staff obtain necessary safety certifications and permits from the Valley Transportation Authority (VTA), Caltrain, and Union Pacific Railroad, to work in and around VTA and railroad right of way.

12.6 All personnel performing work under this Agreement shall maintain current and valid certifications for the entire duration of the Agreement. The Contractor shall provide verification of certification renewal or recertification to the Engineer upon request.

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 14 Rev. 07-01-18

13. STORAGE FACILITIES, EQUIPMENT, AND SPARE MATERIALS

13.1 The Contractor shall maintain adequate storage and shop repair facilities to perform the services and requirements of this Agreement, including a sufficient stock of spare parts and signal equipment to perform permanent repairs to the system within 21 calendar days of the incident. Permission to extend the 21 -day period must be requested in writing to the Engineer (e.g. for a new traf fic signal pole).

13.2 The Contractor shall have hydraulic lift (bucket) trucks while performing work in the City. The hydraulic lift trucks shall be capable of reaching a height of at least 35 feet to perform work. Should a technician respond to a service call without proper vehicles or equipment for the work, no additional compensation shall be provided for the subsequent time, labor, and equipment.

13.3 The Contractor shall store at least spare materials equivalent to one 8-phase traffic signal, including one (1) fully tested standby cabinet and controller assembly compatible with the City’s traffic signal system. All spare materials shall meet the City’s Standard Specifications and shall deviate from this requirement only upon written advance approval from the City. Contractor shall provide spare equipment on a temporary basis at no additional charge to the City whenever the original units are removed for repair or servicing.

13.4 The Contractor shall furnish temporary traffic signal cabinets, control equipment, and/or signal poles as required to operate traffic signals until permanent equipment can be installed.

13.5 The Contractor shall have shop and laboratory facilities within 50 miles of the City of Santa Clara to perform all maintenance and repair of equipment. T he facility shall have test equipment to perform bench tests of traffic signal controller cabinets, conflict monitors, load switches, flashers, detector amplifiers, controllers, and LEDs. The facility shall be staffed and open for meetings/inspections at any time, Monday thru Friday during normal working hours.

14. MAINTENANCE AND INVENTORY MANAGEMENT SYSTEM

14.1 Upon issuance of Notice to Proceed, the Contractor shall establish, maintain, and make available to the City, a maintenance and inventory management system that is GIS based with geographic display, geocoded, and provides the following minimum features:

14.1.1 Database – A complete database of all maintenance locations including all maintenance and repair history, equipment inventory, electronic photo images, and equipment installation date of any equipment utilized at each location.

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 15 Rev. 07-01-18

14.1.2 Assets – Asset inventory, maintenance/repair history, and ability for future replacement and budgeting.

14.1.3 Parts – Real-time available inventoried replacement parts, current status of reordered equipment, and inventory tracking.

14.1.4 Service/Emergency Calls – A searchable record of all calls, date and time stamped at moment of receipt, dispatch, the Contractor arrival and departure times, and a description of problem(s) found and repair(s) made.

All records shall be updated in real time by the Contractor.

14.1.5 Other Support Tasks – A record of all calls, requests, and pre -authorized repair work, date and time stamped at moment of receipt, dispatch, the Contractor arrival and departures times, and a description of support work performed. All records shall be updated in real time by the Contractor.

14.2 The entire system shall reside with and be hosted by the Contractor. Access to this system by the City shall be through the internet on a secured web portal using any standard web browser (e.g. Internet Explorer, Chrome, etc.). Any data populated into the system, including all data identified in items 14.1.1 to 14.1.5 in this section, shall be the property of the City.

14.3 Within thirty (30) days from the end of this Agreement, the Contractor shall provide all data to the City for its possession. The data shall be provided in both electronic and hardcopy format. Electronic format shall be in a non -proprietary format approved by the City.

15. RECORDS

15.1 The following records shall be created and maintained by the Contractor covering all signal maintenance activities. The Contractor shall provide these records to the City in both electronic and hardcopy format upon request.

15.1.1 Service Calls

15.1.1.1 A record of all service cal ls, repairs, and pertinent data pertaining to each individual intersection shall be kept in the controller cabinet and properly noted by the signal technician at the time of the regularly scheduled preventive and routine maintenance, responsive maintenance , and emergency
repair work, or any other work or inspection performed, using a form provided by the Contractor and approved in writing by the Engineer.

15.1.1.2 Each record logged shall indicate the name of the person responding, arrival time at the location, de scription of the failure or problem, actions taken, and details of any repaired Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 16 Rev. 07-01-18
or replaced parts or equipment.

15.1.1.3 The Contractor shall provide the City a monthly summary report of this log for all maintenance locations in conjunction with the monthly invoice.

15.1.2 Accounting

15.1.2.1 The Contractor shall maintain all accounting records related to this Agreement in accordance with generally accepted accounting principles and state law requirements for the duration of this Agreement. Within thirty (30) days from the end of this Agreement, the Contractor shall provide all records to the City for its possession.

15.1.2.2 The Contractor’s accounting records shall include, at a minimum, all documents which support the Contractor’s
costs and expenses related to this Agreement, including personnel, sub -consultant invoices, and payments, and
reimbursable expenses.

15.1.2.3 The accounting records shall be made available to the City within thirty ( 30) days after City ’s request, during normal business hours.

16. MONTHLY ACTIVITY REPORT

16.1 The Contractor shall submit to the City, at the same time as the submission of monthly invoices, a report covering all work performed under this Agreement during the previous month. The monthly activity report shall be provided in electronic format to be determined by the Contractor and the City. The Contractor shall maintain a copy of the monthly activity report (either electronic or hardcopy) for the duration of this contract. The monthly report shall include at a minimum:

16.1.1 Time any service calls, including emergency calls, were received by the Contractor, time at which the call was dispatched to the technician, the arrival time of the technician at the requested location, the length of time spent repairing or diagnosing the problem, and the departure time.

16.1.2 A complete record of any and all work performed under this Agreement during the previous month, including replacement and/or installation of equipment at each location.

16.1.3 The date and time that any preventive maintenance work was performed, including work performed at night.

Agreement with Bear Electrical Solutions, LLC/Exhibit A-Scope of Services Page 17 Rev. 07-01-18

16.1.4 Any and all pending repair work needed at each location.

16.1.5 Within thirty (30) days from the end of this Agreement, the Contractor shall provide all records to the City for its possession.

17. MEETINGS

17.1 The Contractor shall be available to meet, when deemed necessary, with City staff at a mutually agreed upon time and place to review and discuss any items related to all work performed under this contract.

Agreement with Bear Electrical Solutions, LLC/Appendix A1-Form TSM-1 Traffic Signal Preventive Maintenance Form Page 1
Rev. 07-01-18
Appendix A-1
City of Santa Clara Form TSM-1 Traffic Signal Preventive Maintenance Form

Public Works Department
Traffic Division

1. Location: ID #

2. Date: TOA: TOC: Work Done By:

Date: TOA: TOC: Work Done By:

Date: TOA: TOC: Work Done By:

3. Controller: Mfr: S/N

4. Cabinet: Mfr: S/N

5. Utility Power: AC Volts DC Volts Ripple

6. BBS: Battery condition % # of fails: Hrly usage:

Install Date:___________

VERIFY WITH TMC
___ Check detector slots
___ Check camera view/video zones

CABINETS
___ Clean/vacuum
___ Check lock (lubricate if necessary)
___ Check/lubricate hinges
___ Check fans
___ Check/replace filters
___ Check anchor bolts
___ Check police door functions
___ Check inside/outside of cabinet
___ Check for water accumulation
___ Check weatherproof gaskets
___ Check/report Graffiti

DC/BATTERY BACKUP SYSTEM
___ Check power transfer
___ Check battery voltage
___ Check/clean solar panel

City of
Santa Clara
The Center of What's Possible
Agreement with Bear Electrical Solutions, LLC/Appendix A1-Form TSM-1 Traffic Signal Preventive Maintenance Form Page 1
Rev. 07-01-18

CONTROLLER & HARDWARE
___ Check switches, relays, flashers, etc
___ Check flash transfer operation (non-peak hrs.)
___ Remove and test Conflict Monitor/operation
CMU type _____________
Date Tested____________
___ Check detection cards/operation
___ Check pushbutton ISO cards/operation
___ Check wire terminals/tightness
___ Check DLC terminals/soldering
___ Check Railroad/EM vehicle pre-emption
___ Check GFCI operation

Notes:

SIGNAL HEADS
___ Check alignment
___ Check mounting hardware
___ Check/paint back plates
___ Check/clean visors
___ Check/clean lenses
___ Check gaskets
___ Check hinges & wing nuts
___ Check housing for cracking/wear
___ Check locking rings
___ Check Astro brackets for wear
___ Check LED/countdown operation
___ Check PV lamp operation/alignment
___ Check wire termination/tightness

SAFETY LIGHTS
___ Check safety light operation at night
___ Check/clean lenses
___ Check mounting hardware
___ Check gaskets

DETECTOR LOOPS/CAMERAS
___ Check detector loops/splicing
___ Check loop sealant on pavement
___ Check loop stubout/add sealant (if needed)

Agreement with Bear Electrical Solutions, LLC/Appendix A1-Form TSM-1 Traffic Signal Preventive Maintenance Form Page 2
Rev. 07-01-18

CAMERAS
___ Check cameras/connections/brackets
___ Clean camera lenses
___ Check camera power: AC_____volts
___ Check drip loop

SIGNAL OPERATION
___ Walk each crosswalk
___ Check/view each pedestrian signal head
___ Press each push button
___ Walk each street approach
___ Check/view each vehicle signal head
___ Observe Ø operation/signal cycling

SIGNAL POLES & MAST ARMS
___ Check bolts/welds @ arm/pole connection
___ Check end bushings/caps on arm
___ Check anchor bolts
___ Check/replace hand hole covers
___ Check terminal strips/splicing
___ Check pedestrian push buttons/plates
___ Check/report Graffiti
___ Check alignment of mast arm
___ Check horizontal & vertical angles of arms
___ Check arm/base plates for rust & cracks
___ Check base plate/dry pack
___ Check mast arm sign mounting hardware

PULL BOXES
___ Check/replace lids
___ Check conduit height
___ Check conduit bushings & tightness
___ Check ground wire
___ Check drainage/gravel
___ Check wire splices/tape
___ Clean all pull boxes from debris/insects

Notes:

EXISTING DEFICIENCIES FOUND:

Agreement with Bear Electrical Solutions, LLC/Appendix A1-Form TSM-1 Traffic Signal Preventive Maintenance Form Page 3
Rev. 07-01-18

PICTURES OF DEFICIENCIES

Staff Name:

Staff Signature:

Date:

Agreement with Bear Electrical Solutions, LLC/Appendix A2-Form TSM-2 Traffic Signal Maintenance Log Page 1 Rev. 07-01-18
Appendix A-2
City of Santa Clara Form TSM-2 Traffic Signal Maintenance Log

Public Works Department
Traffic Division

LOCATION: __________________________________________________ INID:

DATE TOA TOC DESCRIPTION OF WORK NAME

City of
·• Santa Clara
The Center of What's Possible
Rev. 04/24/13 02086 - 2 Signals, Lighting, and Electrical Systems Appendix A-3
City of Santa Clara Standard Specifications
SECTION 02086

SIGNALS, LIGHTING, AND ELECTRICAL SYSTEMS

1.0 GENERAL

1.1. GENERAL DESCRIPTION OF WORK
This work shall consist of traffic signal installation as provided in the Contract Documents. The performance of a complete job in all respects as indicated by the Plans and the Specifications and as directed by the Engineer is required.

2.0. PLANS AND SPECIFICATIONS

2.1 Unless otherwise specified, the work embraced herein shall conform to:

A. The Contract Documents.

B. The appropriate details of the Standard Details.

C. The appropriate specifications of the Standard Specifications insofar as the same may apply.

D. The appropriate plans of the Standard Plans.

2.2 In the event of apparent conflicts between the Standard Specifications, the Standard Plans, the Standard Details, or the Contract Documents, those requirements, as determined by the Engineer, which gives the greatest protection to the City or result in the best installation shall govern.

3.0 ACCESS TO ACTIVE CONTROLLER CABINET
No access to an active traffic signal controller cabinet or associated equipment is allowed unless a Silicon Valley Power (SVP) technician or Traffic Division Engineer is present, at the intersection, to monitor the operation of the traffic signal.

4.0 MATERIALS

4.1 LOOP DETECTOR PROTECTION AND INSTALLATION
The Contractor shall take precautions to ensure that trenching operations to install conduit do not cut existing loop detector Rev. 04/24/13 02086 - 3 Signals, Lighting, and Electrical Systems conductors embedded in pavement. Either of the following methods may be used by the Contractor to avoid loop conductors:

1. New conduit may be routed to pull boxes where loop
conductors terminate. The existing loop termination pull boxes shall be replaced by No. 6 pull boxes.

2. New conduit may be routed under loop conductors if
possible without disturbing the loop conductors.

If existing loop conductors are cut or damaged by the Contractor's operations, they shall be replaced to their original condition and original configuration at the Contractor's expense. Contact the SVP traffic personnel at least forty-eight (48) hours before trenching for exact location of existing loop conductors.

If existing loop conductors will be replaced by new loop conductors, contact SVP traffic personnel and Traffic Operations at least 48 hours prior to any trenching or sawcutting to allow for the deactivation of the existing loops and signal timing adjustments. All contact with the SVP traffic personnel and Traffic Operations and shall be made through the City's Public Works Inspector.

New loop installation shall be in accordance with Section 86 of the Standard Specifications. Type 1 loop wire shall be used along with Type B lead-in cable (86-5.01A (4)). Installation shall conform to Section 86- 5.01A (5) of the Standard Specifications. Sealant shall be Hot-Melt Rubberized Asphalt.

No loops shall be installed until pre-marking has been verified by City Traffic Operations.

Detector loops shall be laid out by the Contractor. Location of detector loops will be verified and approved by City Traffic Operations prior to start of loop saw-cutting. A minimum of 2 Working Days notice is normally required for loop verification.

Verification of loop location(s) must be scheduled through the City’s Public Works Inspector.

Loops located in the vehicle lanes are to be cut in a modified 6x6 Quad configuration on the traffic lane center marks approved by City personnel unless otherwise noted. Loop wiring is to be wrapped in a 3-6-3 configuration. Each individual loop will have its wiring brought into the proper pull box for connection to Type B detector lead-in cable (DLC).

Loop wiring in street shall enter a detector hand hole box to be installed at lip of gutter at transition from street to conduit. When requested or needed temporarily, soft patch asphalt material is to be applied at lip of gutter street excavation where loop wiring enters Rev. 04/24/13 02086 - 4 Signals, Lighting, and Electrical Systems conduit. Soft patch is to be tamped so no settling of material will occur and finished at street level.

The Contractor shall test each detector loop as they are installed.

Acceptable testing results for each individual loop pair shall be 124 micro- henries inductance and infinite meg-ohms to ground. Values of the test results for loop inductance shall vary no more than ±5 percent (± 6 micro- henries). No loop wiring is to be connected to a DLC until tested and approved by SVP traffic personnel. Any detector loop that fails to meet acceptable testing results shall be replaced immediately at no additional cost to the City.

The Contractor shall provide the City with the detector loop test results in the form of a detector loop test report. The report shall include the readings for the loop detectors installed in the field. The following information shall be provided for every detector loop the Contractor installs.

1. Phase number the detector loop will service.

2. Lane Number the detector loop is in.

3. Type of detector loop (presence or advanced)

4. Location (in lane from stop bar).

5. Meg-ohms reading.

6. “L”: Inductance Reading

7. “R”: Resistance Reading

8. “Q”: Quality factor reading/calculation

9. Initials of Person performing Test.

10. Date test was made.

To aid in the clarification, of the location of the detector loop, being tested, the following guidelines shall be used: The lane closest to the center of the roadway is the #1 Lane. The loop closest to stop bar will be labeled “A” the second loop in the lane will be labeled “B” the third loop in the lane will be labeled “C” and the fourth loop in the lane will be labeled “D”. Loops shall be grouped on the test report first by phase number (1-8) then by lane (1-6) and then by location in the lane (A-D), or as directed by the Engineer.

A blank “Detector Loop Test Results” form is located at the end of this Section 02086.

Rev. 04/24/13 02086 - 5 Signals, Lighting, and Electrical Systems The City may verify the test results submitted. If more than two loops fail to match the passing test results, submitted by the Contractor, the Contractor is required to retest all loop detectors. Any detector loop that fails to meet acceptable testing results shall be replaced immediately at no additional cost to the City. The City may charge up to $500 per unacceptable loop per occurrence for damages and retesting.

No loop wiring is to be connected to a DLC until tested and approved by SVP traffic personnel.

Any traffic loop wire connection(s) shall be “C” tapped, soldered, and covered with waterproof heat shrink. See Section 4.4,
“CONDUCTORS AND WIRING”. Butt splices may be allowed with previous approval from the Traffic Engineer.

All DLC forked connectors to be laid down in signal cabinet shall be soldered. DLC shield conductors inside cabinet are not to be bonded to ground but wrapped around and secured to its respective owner. They are not to be shorter than six inches (6”).

For projects that include new asphalt concrete overlay at the intersection, all new detector loops shall be in place before final asphalt concrete paving surface is applied. Contractor shall not be allowed to cut into the final paving surface to install new detector loops. Contractor may be charged up to $1,000 per loop for cutting into the final paving surface.

4.2 PULL BOXES
Pull boxes shall conform to all applicable specifications in Section 86- 2.06, Pull Boxes, of the Standard Specifications and this Section 02086.

Pull boxes shall be No. 6 unless otherwise directed by Engineer or noted in the Contract Documents. Pull boxes larger than No. 6 shall be equipped with lightweight polymer concrete covers. Covers shall not weigh more than 120 pounds. Covers may be constructed in two pieces to maintain a maximum weight per section of 120 pounds.

Pull boxes shall be installed at the locations shown on the plans or as directed by the Engineer. Existing pull boxes, which are damaged, shall be replaced. Pull boxes shall be installed no closer than six inches (6”) to the nearest score mark on existing sidewalk.

The bottoms of pull boxes shall be bedded in a minimum of six inches (6”) of crushed rock. A minimum of one inch (1”) of grout shall be placed on top of the crushed rock within the pull box and trowelled smooth prior to the installation of cable/wire. A layer of roofing paper shall be placed between the grout and the crushed rock sump. A one inch (1”) diameter drain hole shall be provided in the center of the pull box through the grout and the roofing paper.

Rev. 04/24/13 02086 - 6 Signals, Lighting, and Electrical Systems The grout shall be sloped to drain toward the drain hole in the center of the box.

Unless otherwise noted on the plans or directed by the Engineer all pull box covers on this job shall be marked “CSC Traffic Signal” or “CSC Interconnect”. Pull box covers are to be non-securing without holes for locking hardware. Pull box extensions will be installed as determined necessary in the field or as directed by the Engineer.

Conduits shall enter through the side of pull boxes from the direction of the run unless otherwise specified on plans. Conduit shall be sloped slightly toward the top of box to facilitate pulling of cable. Each conduit terminating in a pull box shall be grouted to the pull box prior to cable installation.

4.3 BONDING AND GROUNDING
Bonding and grounding shall conform to the specifications in Section 86- 2.10, Bonding and Grounding, of the Standard Specifications and this Section 02086. Metal conduit shall be made electrically secure to form a continuous system, and shall be effectively grounded using ground rod and ground clamp at pull boxes at intervals of not more than 500 feet. Bonding and grounding jumpers shall be copper wire or copper braid. PVC/HDPE conduits shall have continuous bare #8 solid copper wire installed in conduit and grounded to ground rod. Grounding jumper shall be attached by a 3/16-inch or larger brass bolt in the standard or pedestal and shall be run to the conduit or a ground rod in adjacent pull box. Grounding rod for the controller cabinet shall be placed in the pull box next to the controller cabinet.

4.4 CONDUCTORS AND WIRING
Contractor shall not damage existing conductors or conductor insulation. With the exception of detector lead-in cable, if an existing conductor or any conductor insulation is damaged, Contractor shall install a new conductor from the existing controller cabinet to the new pull box and connect to the existing traffic control system. If a loop detector lead-in cable is damaged, Contractor shall install and connect a new detector lead-in cable from the existing controller cabinet to the terminus of the existing field loop wires.

Unless previously approved methods are approved by City Traffic Engineer all connections in pull boxes are to be “C” tapped, soldered, and covered with waterproof heat shrink. All heat shrink shall be Thomas & Betts Shrink-kon HS Series or City-approved equal.

Rev. 04/24/13 02086 - 7 Signals, Lighting, and Electrical Systems All wiring shall be labeled as to their function in each and every pull box with Partex PK cable markers or City-approved equal.

Signal cabinet ground rod is to be installed inside first main pull box closest to cabinet, not in cabinet foundation.

Safety lighting on signal poles shall not have wiring fused in pull box nor require any additional electrical protection other than power panel circuit breaker.

No more than two (2) field wires are to be laid down on an empty terminal. All field wiring shall have soldered lugs.

A. Wiring
When new conductors are to be added to existing
conductors in a conduit, all conductors shall be removed; the conduit shall be cleaned as provided in Section 86-2.05C of the Standard Specifications, and both old and new
conductors shall be pulled into the conduit as a unit.

Cable shall be spliced and insulated to provide a watertight joint and to prevent absorption of moisture by the cable. A cast insulation of self-curing epoxy resin, which is compatible with wire insulation, shall be poured to form a moisture- resistant joint into molds of dimensions suitable for the splice. The resin shall be resistant to weather, aromatic and straight chain solvents and shall not sustain combustion.

All traffic signal field wiring shall be solid copper THW with 600 volt PVC 45 mil insulation thickness minimum. All traffic signal field wiring shall be meggared at 500 V by Contractor and results given to traffic engineering.

B. Disturbed Wiring
All disturbed wiring with existing splices shall be soldered and re- spliced. Splices shall be soldered with a soldering iron (no propane torches shall be used) and a resin-core solder acceptable to the Engineer.

4.5 INTERCONNECT CABLE
A minimum of three feet (3’) of slack shall be provided for 25-pair interconnect cable in controller cabinets.

All new interconnect cable shall be fixed with identification bands in pull boxes and near termination points. Identification bands shall indicate that the cable is "INTERCONNECT" and the direction in which the cable is traveling (North-South or East-West).

Rev. 04/24/13 02086 - 8 Signals, Lighting, and Electrical Systems Splices of interconnect cable shall be enclosed within PVC chambers. Splices to the interconnect cable shall be performed by the City, but Contractor is responsible for providing watertight seal on cable ends prior to cable splicing.

4.5.1 WIRING AND SPLICING
Wiring shall conform to the appropriate specifications in Section 86-2.09, Wiring, of the Standard Specifications and this Section 02086.

A minimum of eight feet of slack shall be provided for each 25-pair or 12-pair cable in pull boxes where splices occur.

Where cable is looped through pullboxes (not spliced), the loop shall consist of a minimum of eight feet of cable.

4.5.2 CABLE TESTING
Cable testing shall be performed by the Contractor before final acceptance of the Project is given by the City.

Individual pairs shall be tested for continuity within the system. All cable installed shall be tested in the presence of the Engineer. Any individual pair which is found to be
electrically discontinuous within the system must be repaired before final acceptance is given by the City.

Cable testing shall conform to the following:

1. Each pair shall be tested for loop resistance and result recorded

2. Branching cable to be tested from one end to each outer branch and result recorded for each individual pair

3. A 500V megger shall be used to obtain megger reading of each pair to ground and result recorded

4. All recorded results shall be submitted to the Engineer before final acceptance is given.

4.6 VIDEO VEHICLE DETECTION SYSTEM

4.6.1. DESCRIPTION. This work shall consist of furnishing and installing video vehicle detection system(s) at the locations indicated in the Plans and as directed by the Engineer.

The work under this Section shall be performed in
accordance with these provisions, the Plans, and the Standard Specifications.

4.6.2. SYSTEM REQUIREMENTS . The video vehicle detection system shall include the camera with zoom lens and the
Rev. 04/24/13 02086 - 9 Signals, Lighting, and Electrical Systems integrated machine vision processor in one compact unit, with internal heater and integrated adjustable sunshield, all mounting hardware (video detector camera mounting bracket or video detector camera pole mount extension bracket), the communications interface panel, the detector port master, video detector cable, all associated equipment or
miscellaneous fittings (cabinet wiring), and all labor, materials, and equipment required to complete the installation and make the video detection system fully operational. All of the video detection system components shall be current production equipment produced by the same manufacturer (for system operation compatibility purposes) unless otherwise noted herein or approved in advance by the Engineer.

The video vehicle detection system shall be an Econolite Autoscope Encore or previously approved equal.

4.6.3. SUBMITTALS.
(a) Fabrication Drawings . The Contractor shall submit
Fabrication Drawings.
(b) Documentation Requirements . Three (3) advance
copies of equipment manuals furnished by the
manufacturer shall be submitted to the Engineer. The
Engineer will verify the manufacturer’s equipment
manual as part of the test and integration process. The equipment manual incorporating the Engineer’s
corrections and comments shall be integrated by the
Contractor into the operations and maintenance
manual. The manual shall, as a minimum, include the
following:
(1) Complete and accurate schematic diagrams.
(2) Complete installation and operation procedures.
(3) Complete performance specifications
(functions, electrical, mechanical, and
environmental) of the unit.
(4) Complete accurate troubleshooting, diagnostic,
and maintenance procedures.

4.6.4. CONSTRUCTION REQUIREMENTS . All work associated
with Video Vehicle Detection System shall be completed prior to activation of the video detection system.

Rev. 04/24/13 02086 - 10 Signals, Lighting, and Electrical Systems The Contractor shall make the necessary changes to the
signal equipment to integrate the video vehicle detection system into the signal control operation. The Contractor shall be responsible for furnishing all training, labor, materials, cables, connectors, tools, equipment, shipping, and incidental items necessary to complete the installation and make the video vehicle detection system fully
operational.

Installation of the video vehicle detection system shall include the installation of any and all associated equipment, including, but not limited to, the following:
(a) Video Detector Camera Assembly with Integrated
Machine Vision Processor (MVP). The Contractor shall
furnish one
(1) Integrated Machine Vision Processor module per
approach and all associated enclosures and incidental
work necessary to complete the installation and make
the video vehicle detection system fully operational.

This will also require providing the Integrated Machine Vision Processor Comm Server configuration software,
all miscellaneous hardware, connectors, and
documentation.
(b) Video Detector Communications Interface Panel (CIP).

The Contractor shall furnish one (1) Video Detector
Communications Interface Panel per cabinet and
incidental work necessary to complete the installation
and make the video vehicle detection system fully
operational.
(c) Video Detector Port Master . The Contractor shall
furnish one (1) Video Detector Port Master per cabinet
and incidental work necessary to complete the
installation and make the video vehicle detection
system fully operational.
(d) Video Detector Cable. The Contractor shall furnish the specified cable type, all connectors, sealing tape, and incidental work necessary to compete the installation of the Video Detector Cable between the Video Detector
Camera Assembly with Integrated Machine Vision
Processor and the Video Detector Communications
Interface Panel in the traffic control cabinet, and make the video vehicle detection system fully operational.

(e) Video Detector Camera Mounting Bracket . The
Contractor shall furnish one (1) Video Detector Camera
Rev. 04/24/13 02086 - 11 Signals, Lighting, and Electrical Systems Mounting Bracket per Video Detector Camera and all
associated equipment, labor, materials, tools, and
incidental work necessary to attach the camera
mounting bracket to a mast arm or camera extension
bracket, complete the installation, and make the video
vehicle detection system fully operational.

Video Detection System Hardware

Qty Hardware
Per Approach as
specified
1 MVP camera
1 Mounting brackets (model AMBKTM11S) std
10”
FT 3 conductor, 18AWG Polyethylene Jacketed-
CSA rated conduit rated power cable. Length
to be
determined homerun from controller cabinet
to each camera with 10’ slack in each
pullbox.

Per
Intersectio
n
1 Terra Interface Panel
1 Cat5e network patch cable RJ45 Male to RJ45
Male Cat5 Length 3’
1 Terra Access Panel
1 ASTCBL10 – Terra Interface Panel cable
1 SDLC cable (model ACBLP0E05 P/N
33550G5) for TS2 connection to the controller
1 NTSC Monitor with BNC interfaces for signal
cabinet
Five (5) years System warranty from of date of
acceptance
When Video Detection System is to be used in a NEMA
TS1 cabinet, the following additional equipment shall be supplied.

Qty Hardware
Per
Intersectio
n
1 Model 33457G57 for logic inputs (33x)
1 ASTCBL12 – Terra Interface Panel cable and
I/O for 24 outputs in place of ASTCBL10 –
Terra Interface Panel cable
Installation
Camera shall be placed to minimize occlusions of left turn lanes. Occlusions can be minimized by installing the camera on the signal mast arm, in line with the lane striping between the left turn lane and the through lanes. Cameras installed on signal mast arm shall use a manufacturer supplied (City Rev. 04/24/13 02086 - 12 Signals, Lighting, and Electrical Systems pre-approved) 28” extended camera mount. At intersections where the left and through movements go together as
standard operation and left turn movements are not
protected, the camera can be mounted on a luminaire arm with standard camera mounting bracket.

Camera shall be aimed so that the area of detection is in the top half of the video image. Typically the farthest away detector shall be at the top of the image, and at least four (4) cars shall be visible behind the stop line, in the top half of the video image. No horizon shall be allowed in the video image.

Video detection system installed in traffic signal cabinets with network switches installed or scheduled to be installed shall use NEMA TS2 connections to controller. Contractor shall connect SDLC (model ACBLP0E05 P/N 33550G5 or
approved equal) to connect TIP and the traffic signal
controller. Contractor shall work with the Econolite
Representative and the City of Santa Clara staff to insure that all channels are programmed and detection calls are being inputted into the controller.

Video detection system installed in traffic signal cabinets without network switches installed shall use NEMA TS1 and logic level connections to controller. Contractor shall wire in MVP Wiring Harness (model 33457G57 or approved equal)
into traffic signal controller cabinet. Contractor shall work with the video detection camera system manufacturer’s
representative and the City of Santa Clara staff to insure that all channels are programmed and detection calls are being inputted into the controller.

The Contractor shall install the Camera/Integrated machine Vision Processor System (MVP) to achieve the desired field of detection as shown on the Plans or as directed by the Engineer. All equipment shall be installed and wired in a neat and orderly manner in conformance with the manufacturer’s instructions. The camera shall be affixed to the support structure in accordance with the manufacturer’s instructions to provide the optimal field of detection.

Video detection camera locations shown on the Plans are for illustration purposes only.

The Contractor shall perform a site survey with a
representative of the manufacturer of the video vehicle detection system at all project locations. The purpose of the survey shall be to optimize the performance of the video Rev. 04/24/13 02086 - 13 Signals, Lighting, and Electrical Systems vehicle detection equipment when it is installed at the various overhead and side-fired mounting locations and
ensure that it will meet the accuracy requirements specified herein. The results of this survey shall be submitted to the Engineer in a report which lists all locations with any recommended location shifts, sensor mounting adjustments, camera angle lens adjustments, and desired detection zone locations. The cost of the site survey, including the use of a bucket truck or other method to obtain an elevated vantage point, shall be included in the cost for each intersection’s respective video vehicle detection system pay item.

Cable to be installed in conduit shall be pulled with a minimum of dragging on the ground or pavement. This shall be accomplished by means of reels mounted on jacks or
approved devices conveniently located for unreeling cable directly into the conduit. Powdered soapstone, talc, or other approved lubricants shall be used when inserting cable into the conduit. Cable shall be pulled through conduit by means of a cable or cables. Wiring within junction boxes and
cabinets shall be neatly arranged.

When conductors and cables are pulled into conduits, all ends of conductors and cables shall be taped to exclude moisture, and shall be so kept until they are attached to the Camera/Integrated Machine Vision Processor (MVP) and the Video Detector Communications Interface Panel (CIP) in the traffic controller cabinet.

Conductors entering the traffic controller cabinet shall be neatly dressed and laced along the base and back of the traffic cabinet to the Video Detector Communications
Interface Panel. Spare conductors (if any) shall be tied together with their ends taped. At least five feet (5’) of slack shall be left for each conductor in the traffic controller cabinet at the Video Detector Communications Interface Panel.

Routing of the Video Detector Cable shall provide a drip loop for protection of the camera and connector.

4.7 SIGNAL FACES AND SIGNAL HEADS
Signal faces, signal heads, and auxiliary equipment as shown on the plans, and the installation thereof, shall be manufactured by Econolite Product Inc., Eagle Traffic Control Systems, or approved equal, and shall conform to the specifications in Sections 86-4.01 Vehicle Signal Faces, 86-4.01C Visors, 86-4.01D Light Emitting Diode Signal Module, 86-4.01E Backplates, 86-4.02 Programmed Visibility Vehicle Signal Faces, 86-4.03 Pedestrian Signal Faces, Rev. 04/24/13 02086 - 14 Signals, Lighting, and Electrical Systems 86-4.03I Light Emitting Diode Pedestrian Signal Modules, and 86-

4.04 Signal Mounting Assemblies of the Standard Specifications and this Section 02086. Vehicle signal heads shall be twelve inch (12”) diameter and shall be IntelliLED Hi-Flux tinted lens, incandescent appearance, type LED’s manufactured by Dialight Corporation or a City-approved equal meeting ITE specs. Vehicle signal housings shall be either die-cast or permanent mold-cast aluminum conforming to ANSI Standard D-10.1. Signal door fasteners shall be wing nuts with screw threads. Visors shall be of the full circle variety. Finish of signal heads and back plates shall be flat black.

Rubber gaskets are to be installed inside of head at top with metal flat washer between gasket and chase nipple.

Mast arm wiring for each signal head is to be brought into nearest at grade pull box for splicing/connection. No parallel electrical connections between heads.

Signal heads are to be installed vertically level in all directions except with special permission from the Traffic Engineer.

4.8 SIGNAL STANDARDS AND POSTS
Signal standards as shown on the plans, and the installation thereof, shall conform to the specifications in Section 86-2.04, Standards, Poles, Steel Pedestals and Posts, of the Standard Specifications and this Section 02086. Foundations for signal standards and posts shall conform to Section 86-2.03, Foundation, of the Standard Specifications, the Standard Plans, and this Section 02086.

Excavation and backfilling for foundation shall conform to Section 86-2.01, Excavation and Backfilling, of the Standard Specifications.

Final location shall be approved by the Engineer.

4.9 PEDESTRIAN SIGNALS AND PUSHBUTTONS

4.9.1. PEDESTRIAN PUSHBUTTONS
Pedestrian pushbuttons shall be Type B color black with large button model ADA compliant “Bulldog” type
manufactured by Polara Engineering Inc., or a City-approved equal.

4.9.2. AUDIBLE PEDESTRIAN SIGNALS
Audible pedestrian signals shall be Novax DS-100 Series or approved equal. The audible pedestrian signals shall be installed per manufacturer specifications at locations noted Rev. 04/24/13 02086 - 15 Signals, Lighting, and Electrical Systems on plan. The audible pedestrian signals shall be installed to emit "cuckoo" or "peep peep" as noted on plans.

4.9.3. PEDESTRIAN SIGNAL
Pedestrian signal shall be uniform appearance countdown signal manufactured by Dialight Corporation model 430-
6479-001X or approved equal.

4.10 CONDUIT
Conduit shall conform to all applicable specifications in Section 86-

2.05, Conduit, of the Standard Specifications and this Section 02086.

All new conduits on this project shall be galvanized schedule 40 steel or schedule 80 HDPE unless otherwise specified in the Plans.

All conduits inside pull boxes shall be bonded together with approved NEC methods. Insulating bonding bushings will be required on metal conduit. Each conduit terminating in a pull box shall be grouted to the pull box prior to conductor installation. After conductors have been installed, the ends of conduits terminating in controller cabinets shall be sealed with an approved type of sealing compound. All conduits shall have mule tape made of durable, non- rotting fiber, installed and tied securely in each pull box.

Conduit runs in roadway sections, where drilling or jacking is not specified, shall be in a trench approximately two inches (2”) wider than the outside diameter of the conduit(s). Trench width shall not exceed eight inches (8”) and a minimum depth of cover of eighteen inches (18"). The outline of all areas of pavement to be removed shall be cut with an abrasive-type saw or with a rock-cutting excavator specifically designed for this purpose. Cuts shall be neat and true with no shatter outside the removal area.

The conduit shall be placed two inches (2”) above the bottom of the trench on blocks made of material suitable for the purpose. The trench shall be backfilled on the same Working Day with either controlled density fill or commercial quality Portland Cement Concrete containing no less than 564 pounds of Portland cement per cubic yard of concrete. Backfilling shall be to the finished grade.

Calcium chloride admixture shall not be used in concrete that will be in contact with metal conduit. The top two inches (2”) of trench shall be removed and backfilled with commercially produced asphaltic concrete within a period of 5 Working Days. Trench in Roadway should be per the Standard Details.

Conduit runs in other areas shall be provided with a minimum of eighteen inches (18”) coverage from finished grade. A minimum two inches (2”) of sand shall encase each conduit run.

Rev. 03/12/13 02086 - 16 Signals, Lighting, and Electrical Systems Existing conduits to be re-used shall be cleaned with a mandrel or cylindrical wire brush and blown out with compressed air. Conduit to be abandoned shall have all wiring removed then it shall be capped at each end.

Conduits between signal cabinet, AC power enclosure, and their respective first pull box shall be sealed on both ends with approved duct seal.

5.0 SALVAGE MATERIAL
All salvaged material shall be placed on pallets or as otherwise directed by the Engineer and returned to the City Corporation Yard, 1705 Martin Avenue, Santa Clara, CA 95050. Material shall be handled with care and be returned to the City in good condition.

6.0 SERVICE
Service shall conform to the specifications in Section 86-2.11, Service, of the State Specifications and the City Electrical Code. All applicable permits shall be obtained prior to construction.

The Contractor shall contact the City Building Department (1-408-615- 2400) for a minimum of two electrical inspections: 1) The first inspection shall be scheduled so that the City Building Inspector may observe the installation of conduits. 2) Second inspection shall be scheduled after installation of cabinet and breaker enclosure, conduits, conductors, and splices. All electrical inspections shall be scheduled at least two working days prior to time of requested inspection.

7.0 COMMUNICATIONS BOXES
Communications Pull Box, cover and extension shall be made of reinforced monolithic polymer concrete material. The minimum dimensions for communications pull box shall be thirty inches by forty- eight inches by twenty- four inches (30” x 48” x 24”). Reinforced polymer concrete Pull Box shall have two (2) piece detachable covers that have skid-resistant surfaces. The cover shall have lift slots to aid in the removal of the lid.

Contractor shall install communications pull boxes unless otherwise directed by the Engineer. Pull boxes shall be installed at the locations shown on the plans; the locations may be changed to suit field conditions with permission from the Engineer. The bottoms of pull boxes shall be bedded in crushed rock and shall be grouted according to Section 86-

2.06C, Installation and Use, of the Standard Specifications. Pull box extensions may be installed as determined necessary in the field with permission from the Engineer.

Rev. 03/12/13 02086 - 17 Signals, Lighting, and Electrical Systems Conduits shall enter through the side of pull boxes from the direction of the run unless otherwise specified on plans. Conduit shall be sloped slightly toward the top of box to facilitate the pulling of cable. Each conduit terminating in a pull box shall be grouted to the pull box prior to cable installation.

8.0 TS2 – TYPE 1 CONTROLLER CABINET EQUIPMENT LIST AND DRAWINGS

GENERAL
Equipment list and drawings of electrical and material shall conform to the specifications in Section 86-1.04, Equipment List and Drawings, of the Standard Specifications and this Section 02086.

The supplier shall furnish a maintenance manual for all supplied equipment, including but not limited to, the following:
(a) Vehicle detector sensor control units and amplifiers. (b) Malfunction Management Unit (MMU)
The maintenance manual shall be submitted at the time the cabinet(s) are delivered for testing or, if ordered by the Engineer, previous to purchase.

The maintenance manual shall include, but need not be limited to, the following items:
(a) Specifications
(b) Function of all controls
(c) Trouble shooting procedure (Diagnostic routine)
(d) Block circuit diagram
(e) Geographical layout of components
(f) Schematic diagrams
(g) List of replaceable component parts with stock numbers and list of industry standard replacements
In addition to the five (5) sets of cabinet schematic wiring diagrams as specified in the second paragraph of Section 86-1.04, Equipment List and Drawings, of the Standard Specifications, the supplier shall furnish one reproducible wash-off- mylar or erasable vellum for each cabinet, which shall be easily readable, of each cabinet schematic wiring diagram. The supplier shall also provide a CD or DVD with an electronic AutoCAD 2009.dwg version of the cabinet drawing. All wiring on the drawings shall be double ended.

8.1 TS2 CABINET ASSEMBLY

8.1.1 This specification describes the minimum acceptable requirements for a TS2 cabinet assembly to house a TS2 Type 1 solid state fully - actuated controller unit. The manufacturer of the cabinet assembly shall have a minimum of two (2) years of cabinet manufacturing experience with TS2 Type 1 cabinets. The assembly shall include the cabinet, flasher, card rack(s), a MMU, five (5) BIU’s, external po wer Rev. 03/12/13 02086 - 18 Signals, Lighting, and Electrical Systems supply, six (6) flash transfer relays, Twelve (12) Reno A&E E/2 single width four channel detector amplifiers, Actelis ML688 copper over Ethernet unit, Actelis ML530 fiber switch. Cabinet assemblies shall be configuration 4 (16 position). The assembly shall include sixteen (16) load switches.

8.1.2 The cabinet assembly shall be tested and operated as a complete working unit prior to submittal to the City. This test shall consist of full operation under a full signal load for a minimum of two (2) hours.

8.2 Cabinet Design Requirements

8.2.1 The cabinet shall be constructed using unpainted sheet aluminum with a minimum thickness of 3.2 mm (0.125”). No wood, wood fiber products, or other flammable material shall be used in the cabinet. All welds shall be by GMAW pro cess and shall be neat and of uniform consistency. No external rivets shall be present on the door or cabinet assembly. The surface of the aluminum shall be finished with Anodic coating as per Section 86 -3.04A, Cabinet Construction, of the Standard Specifications. Coating shall have uniform appearance.

8.2.2 The profile of the cabinet shall be size 6 as defined by TS2 Clause

7.3 of the NEMA Standard Publication TS2 latest revision, as specified in the Plans. The load bay shall be configuration 4 (16 position) as defined by TS2 Clause 5.3, or as specified in the Plans.

Cabinet Option Size of Cabinet Backpanel Config Size of Load Bay Option 4 Base
Mount TS2
Size 6
Configuration 4 16 position load
bay

8.2.3 Vertical shelf support channels shall be provided to permit adjustment of shelf location in the field. The channels shall have a single continuous slot to allow shelves to be placed at any height within the cabinet. Channels with fixed notches or holes are not acceptable.

8.2.4 Each cabinet shall be equipped with an extra set of unistrut channels or a keyhole panel on either side of the front section of the cabinet to permit the purchaser to mount additional equipment as necessary.

8.2.5 Shelves shall be at least 330 mm (13”) deep and be located in the cabinet to provide a 12.5 mm (0.5”) clearance between the back of the shelf and the back of the cabinet. A 38mm (1.5”) document drawer shall be provided in the cabinet, mounted directly beneath the controller support shelf. The drawer shall have a hinged top cover and shall be capable of storing documents and miscellaneous equipment.

Provide a drawer with telescoping drawer guides to allow full extension from the shelf to provide storage space for cabinet documentation and standard laptop This drawer shall support up to

22.5 kg (50 lbs) in weight when fully extended. The drawer shall open Rev. 03/12/13 02086 - 19 Signals, Lighting, and Electrical Systems and close smoothly. Drawer dimensions shall make maximum use of available depth offered by the controller shelf and be a minimum of 600 mm (23.6”) wide. Provide a top for the storage compartment that has a non-slip plastic laminate attached covering 90% of the surface area.

8.2.6 Two shelves shall be provided in the cabinet and shall be at minimum 305 mm (12”) apart in height. There shall be sufficient shelf space to accommodate a controller unit 330 mm (13”) high, an MMU, two 8 position card racks and external power supply. An additional space at least 305 mm (12”) high, 325 mm (12.8”) wide, and 305 mm (12”) deep shall be provided. The controller unit, MMU, card racks, and power supply shall be placed on the shelves in such a manner that sufficient ventilation is provided to all components. Labels showing the proper placement of each component shall be provided along the shelves to ensure proper placement. Labels shall be permanent engraved and riveted to the shelf.

8.2.7 The cabinet shall be vented and cooled by 2 thermostatically controlled fans. The fans shall be a commercially available model with a capacity of at least 2.83 m3/min. (100 ft3/min.). The thermostats shall have an adjustable range of 32 C to 65C (90F to 150F) . A press- to-test switch shall be provided to test the operation of the fans.

8.2.8 The cabinet shall be provided with a unique five digit serial number which shall be stamped directly on the cabinet or engraved on a metal or metalized mylar plate, epoxied or riveted with aluminum rivets to the cabinet. The digits shall be at least 5 mm (0.2”) in height and located on the upper right sidewall of the cabinet near the front.

8.3 Cabinet Door

8.3.1 The cabinet shall be provided with one door in front that will provide access to the cabinet. The door shall be provided with three stainless steel hinges with non -removable stainless steel pins, or a full -length stainless steel piano hinge with a stainless steel pin, spo t welded at the top of the hinge. The hinges shall be mounted so that it is not possible to remove them from the door or cabinet without first opening the door. The bottom of the door opening shall extend at least to the bottom level of the back panel. The door and hinges shall be braced to withstand a 74 kg per vertical meter of door height load applied to the outer edge of the door standing open. There shall be no permanent deformation or impairment of any of the door or the cabinet body when the load is removed.

8.3.2 The cabinet door shall be fitted with a Corbin #2 lock and a stainless steel handle with a 16 mm (0.630”) minimum diameter shaft or the equivalent cross-sectional area for a square shaft, and a three point latch. The lock and latch design shall be such that the handle cannot be released until the lock is released. Two keys shall be provided for each cabinet. A gasket shall be provided to act as a permanent dust and weather resistant seal at the controller cabinet door facing. The gasket material shall be of a nonabsorbent material and shall maintain Rev. 03/12/13 02086 - 20 Signals, Lighting, and Electrical Systems its resiliency after long term exposure to the outdoor environment. The gasket shall have a minimum thickness of 6.25 mm (0.25”). The gasket shall be located in a channel provided on the cabinet or on the door(s). An “L” bracket is acceptable in lieu of this channel if the gasket is fitted snugly against the bracket to insure a uniform dust and weather resistant seal around the entire door facing. Any other method is subject to prior approval by the Traffic Engineer during inspection of the sample order.

8.3.3 A locking auxiliary police door shall be provided in the door of the cabinet to provide access to a panel that shall contain a signal shutdown switch, and a signal flash switch, The police door shall be gasketed to prevent entry of moisture or dust and the lock shall be provided with two brass keys. The Police panel door latch shall be accessible from inside the cabinet.

8.3.4 A manual -automatic switch shall be mounted on the inside of the cabinet door and a manual advance push -button switch on a six foot (6’) retractable cord shall be supplied. The manual advance control of the controller unit shall override any external control (external logic, etc.) in effect when the manual -automatic switch is in the manual position. Each actuation of the manual advance push -button switch shall advance the controller to the next interval. Manual control shall not override any calls for preemption. The cord and button shall be coiled and stored on the inside of the cabinet door by a minimum one inch (1”) wide grommet mounting hook and loop tensioning buckle cable tie strap permanently mounted on the inside of the cabinet door.

8.3.5 The intake for the air vent system shall be filtered with an industry standard sized disposable pleated panel or 4 ply woven polypropylene air filter. The minimum filter dimensions shall be
406.4 mm (16”) wide by 304.8 mm (12”) high by 25 mm (1”) thick. The filter shall be securely mounted so that any air entering the cabinet must pass through the filter. The filter shall be easily removable without the use of tools. The cabinet opening for intake of air shall be large enough to use the entire filter. The air intake and exhaust vent shall be screened to prevent entry of insects. The screen shall have an opening no larger than 8.1 mm2 (0.0125 in2). The total free air opening of the exhaust vent shall be large enough to prevent excessive backpressure on the fan.

8.4 Wiring

8.4.1 All wiring within the cabinet shall be neat and routed such that opening and closing the door or raising or lowering the back panel will not twist or crimp the wiring. All wiring harnesses shall be either braided, sheathed in nylon mesh sleeving, or made of PVC or polyethylene insulated jacketed cable. Wiring shall be mounted to the cabinet using fastener mounted cable and wire holders. Wiring leading to the cabinet door shall be sheathed in nylon mesh sleeving or be PVC jacketed cable only. All SDLC cabling shall be Belden #7203A or Rev. 03/12/13 02086 - 21 Signals, Lighting, and Electrical Systems equivalent.

8.4.2 Size
A. All conductors between the main power circuit breakers and the signal power bus shall be a minimum size 10
AWG stranded cop per. All conductors carrying
individual signal lamp current shall be a minimum size
16 AWG stranded copper. All AC service lines shall be
of sufficient size to carry the maximum current of the circuit or circuits they are provided for. Minimum
cabinet conductor wire size shall be 22 AWG stranded
copper. All wiring and insulation shall be rated for 600 V or greater.

B. Conductors for AC common shall be white. Conductors
for equipment grounding shall be green. All other
conductors shall be a color coded different than the
foregoing.

C. No P.C. boards will be allowed on the back panel of the cabinet. All wiring must be done from the BIUs to the
Load Switches using standard 19-gauge wiring.

8.4.3 A barrier terminal block with a minimum of three compression fitting terminals designed to accept up to a #4 AWG stranded wire shall be provided for connection of the AC power lines. The block shall be rated at 50 Amperes.

8.4.4 All terminals shall be permanently identified in accordance with the cabinet wiring diagram using an anodized silk screening process on the aluminum panel. Where through-panel solder lugs or other suitable connectors are used, both sides of the panel shall have the terminals properly identified. Identification shall be placed as close to the terminal strip as possible.

A. Each controller input and output function shall be
distinctly identified with no obstructions, at each
terminal point in the cabinet, with both a number and
the function designation. The same identificatio n must be used consistently on the cabinet wiring diagrams.

Rev. 03/12/13 02086 - 22 Signals, Lighting, and Electrical Systems B. Each load switch socket shall be identified by phase number, overlap number, and pedestrian phase
number as applicable. No cabinet equipment, including
the load switches themselves, may obstruct these
identifications.

C. Each flash transfer base and power relay base shall be properly identified with no possible obstructions.

D. Each harness within the cabinet shall be distinctly
identified by function on the connector end.

E. The flasher socket shall be distinctly identified with no possible obstruction.

F. All other sockets needed within the cabinet to fulfill the minimum requirements of the Invitation to Bid, or
attachments thereof, shall be distinctly identified.

8.4.5 The controller unit harness (A plug) shall be long enough to reach any point 400 mm (16”) above the timer shelf. The MMU harness and any required auxiliary harness shall reach 600 mm (24”) from the MMU shelf.

8.4.6 An unused, spare terminal block providing ten terminals shall be provided. This block shall be double 8-32 X 5/16" binder head screw design with shorting bars. These terminal strips shall be located on the lower third of either side of the cabinet.

8.4.7 Copper ground buses shall be provided for both the power supply neutral (common) and chassis ground. Each bus bar must provide a minimum of ten unused terminals with 8-32 X 5/16" or larger screws with compression fitting style terminals. The AC neutral and chassis ground buses shall be jumpered together with a minimum #10 AWG wire.

8.4.8 A 20 Ampere and a 50 Ampere thermal type circuit breaker shall be mounted and wired in the cabinet. The 20 ampere breaker shall protect the base light, trouble light, ground fault circuit interruption (GFCI) receptacle, modem duplex receptacle, and fans. The 50 ampere breaker shall protect the signal load circuits, controller circuits, MMU, flasher, and card rack detector power supply. The breakers shall be Square "D" QUO 150 Series only.

8.4.9 The circuit breakers shall be equipped with solderless connectors and installed on the right side wall (facing the cabinet) or lower right hand side of the back panel inside the cabinet. The breakers shall be easily accessible. The breakers shall be positioned so that the Rev. 03/12/13 02086 - 23 Signals, Lighting, and Electrical Systems rating markings are visible.

8.4.10 A GFCI type duplex receptacle shall be mounted and wired in the lower right side wall of the cabinet. An additional non-GFI duplex receptacle (for use with communications modems) shall be mounted and wired in the upper left side of the cabinet behind the preempt/interconnect panel. These receptacles shall be wired on the load side of the 20 Amp circuit breaker. A six (6) outlet (minimum) plug strip shall be mounted on an aluminum panel and the panel mounted to the shelf din rails. The housing of the plug strip shall be aluminum. The receptacles on the plug strip shall be oriented at 90 degrees to the length of the plug strip and the spacing of the receptacles shall allow wall transformers to be plugged into adjacent receptacles without blocking the adjacent receptacles.

8.4.11 The above breakers are in addition to any auxiliary fuses which may be furnished with the controller to protect component parts, such as transformers, etc.

8.4.12 The load side of the main circuit breaker shall be protected by a two stage lightning surge suppresser, equivalent to the EDCO APC340 (with LED indication along with a set dry contacts for alarm capabilities to indicate proper operation).

8.4.13 The suppresser ground connection shall be connected to the cabinet by means of a short, heavy copper ground strap. The strap shall be bonded to the cabinet.

8.4.14 The suppresser shall be connected to the line filter as recommended by the manufacturer. Number 10 AWG or larger wire shall be used for connections to the suppresser, line filter and load switch bus.

8.4.15 A fluorescent light, with switch and a rapid start, -18 C (0
F)
ballast, shall be installed in the cabinet. This light shall be turned on when the cabinet door is opened, and turn off when the cabinet door is closed. A MOV or other such transient suppression device shall be placed across the AC power input to the light. The switch shall also provide a set of door open alarm contacts.

8.4.16 A radio frequency interference (RFI) suppresser shall be provided and installed on the load side of the signal circuit breaker and shall be protected by the surge protector. This filter shall be rated at 50 amperes and shall provide a minimum attenuation of 50 decibels over the frequency range of 200 Kilohertz to 75 Megahertz.

8.4.17 Transient suppression devices shall be placed on the coil side of all relays in the cabinet. DC relay coils shall have, as a minimum, a reversed biased diode across the coil. AC relays shall have MOV's J J
Rev. 03/12/13 02086 - 24 Signals, Lighting, and Electrical Systems or equivalent suppression across their coils. RC networks are acceptable. One suppression device shall be supplied for each relay.

8.4.18 Except where soldered, all wires shall be provided with lugs or other approved terminal fittings for attachment to binding posts. Insulation parts and wire insulation shall be insulated for a minimum of 600 volts.

8.4.19 The outgoing traffic control signal circuits shall be of the same polarity as the line side of the power source.

8.4.20 A switch shall be provided on the inside face of the cabinet door that shall be labeled Test-Normal. When the switch is in the Normal position, call for flashing operation shall remove the power from the controller unit. When the switch is in the Test position, the call for flashing operation shall permit the controller unit to continue to run so that its operation can be observed.

8.4.21 A switch shall be provided near the Test-Normal switch to cause the controller unit, and any auxiliary equipment, to stop timing. It shall be labeled "STOP TIMING".

8.4.22 The cabinet shall be wired so that activation of the MMU will cause the controller unit, and any auxiliary equipment, to stop timing.

8.4.23 Conflict and manual flash shall be wired for all red.

8.4.24 The cabinet shall be designed and equipped with enough transfer relays for the purchaser to change any “Main Street” indications (phase movements 2, 6, and/or 1, 5) to amber for the conflict and/or manual flash operation on the face of the back panel or a side panel, using only simple tools.

8.4.25 Transfer relays shall be the Model 430, 8 pin plug-in type manufactured by Reno A+E, Model TR-200 or approved equal. The relays shall have contacts a minimum of 3/8" diameter in size and shall be rated at a minimum of 30 Amps 102 / 240 VAC, 20 Amps 28 VDC.

8.4.26 The red enable and remote reset from the MMU shall be terminated on the face of the back panel.

8.4.27 A 75 Amp, solid state relay shall be wired between the RFI filter output and the load switch power bus. The relay shall be controlled by the signal shutdown switch and the flash switch. The relay shall be mounted to a heat sink designed to allow maximum current flow at 74
C (165
F) without damaging the relay. n n
Rev. 03/12/13 02086 - 25 Signals, Lighting, and Electrical Systems

8.4.28 All exposed AC wiring points, including the RFI filter, surge suppresser, and solid state relay shall be covered with a clear non- conductive plastic cover to prevent accidental contact. Unless otherwise noted in this specification, wiring at terminal strips is exempt from this requirement.

8.4.29 An input point shall be provided on the backpanel to allow external reset of the MMU.

8.4.30 The load switch outputs shall be brought out through posted 10-32 X 5/16" binder head screw terminals. Field wiring for the signal heads shall be connected at this terminal strip.

8.5 DETECTOR PANEL AND CARD RACK

8.5.1 The cabinet shall have a loop detector panel mounted on the left side of the cabinet. This panel shall provide for all connections between loops at the street and the detector amplifiers as described in the following sections.

8.6 DETECTOR CARD RACKS

8.6.1 Two card racks shall be provided for cabinet configuration four (16 position backpanel). The first card rack shall accommodate up to a total of eight (8) four (4) channel single space TS2 detector units. The second card rack shall provide an additional, up to 32 channels, of alternate technology detection for up to a total of 64 channels of detection. Each card r ack shall include a single position for (1) BIU unit and (8) positions for detectors. The first rack shall have two additional integrated position slots for two (2) 2 -channel Preemption phase discriminator cards labeled “EV1” and “EV2”. An auxiliary card rack may be used for the preemption if previously approved by the City Traffic Engineer.

8.6.2 The detector card rack shall have a rigid frame and shall be fabricated from aluminum and shall have slots set in a modular fashion such that the PCB edge connectors shall plug into the rear while sliding between top and bottom card guides for each module. Mounting flanges shall be provided and be turned outward for ease of access. The detector card rack shall be bolted to a cabinet shelf. It shall be possible to unbolt the rack using simple tools.

8.6.3 All wiring to the rack shall be labeled and neatly run to other parts of the cabinet and detector termination panel.

8.6.4 The slots shall be numbered 1 to 8 left to right when viewed from the front of the rack. A flange shall be provided on the top and the bottom of the rack to label each individual channel.

Rev. 03/12/13 02086 - 26 Signals, Lighting, and Electrical Systems

8.6.5 The Detector DC Supply shall be bussed to a common point and wired to the Intersection Detector Panel.

8.6.6 The Chassis Ground shall be bussed to a common point and wired to the Detector Panel.

8.6.7 The Logic Ground shall be bussed to a common point and wired to the Detector Panel.

8.6.8 The Data Address for the detector channels shall be according to TS2.

8.7 DETECTOR PANEL

8.7.1 The Detector Panel shall provide all connections between the detector loops and the detector amplifiers.

8.7.2 The panel shall be constructed of 3.2 mm (0.125 “) aluminum.

8.7.3 The panel shall contain a 76 mm (3”) horizontal slot in each corner to accommodate 6.3 mm (1/4”) mounting bolts.

8.7.4 All inputs from the loops shall be brought through posted 10-32 X 5/16 inch binder screw terminals or 8-32 X 5/16 inch binder screw terminals.

8.7.5 Each loop pair shall be protected by lightning surge suppressor. The suppressers must be mounted behind the panel using feed through screw terminals to attach the suppressors.

8.7.6 Each detector will have a test switch such that when the switch is closed, a call is placed upon that detector input. The test switch will have three positions; no effect, permanently on, and momentarily on.

8.7.7 The detector panel shall provide connection points for a minimum of 32 loop detectors.

CONNECTION POINT NO. OF CONNECTION
POINTS
EXTERNAL 24V POWER
SUPPLY
1 LOOP INPUTS 64, 2 FOR EACH OF 32
LOOPS
LOGIC GROUND 1
SPARES 6
CHASSIS GROUND BUS 1 BUS
Rev. 03/03/14 02086 - 27 Signals, Lighting, and Electrical Systems

8.7.8 A chassis ground bus bar shall be provided on the panel and connected to the cabinet by an insulated braided copper ground strap. The strap shall be bonded to the cabinet.

8.8 PREEMPT / COMMUNICATION PANEL

8.8.1 A preempt / communication panel shall be provided that contains all interface circuits and wiring for preemption and communication functions. The panel shall be located on the left side of the cabinet interior.

8.8.2 Three input relay circuits, with 120 VAC coil and contacts rated for the application, shall be provided on the preempt panel. These circuits shall be used to isolate the incoming preempt commands from the controller unit logic circuitry. The circuits shall be programmable to operate with either a normally open or normally closed relay contact by jumpers on a terminal strip. A barrier strip protected from accidental contact by service personnel shall be supplied to connect the external input. It shall be possible to use either a neutral or hot 120 VAC input. Relays used shall be plug-in Potter Brumfield K10P series / Magnecraft W-78 series or interchangeable equivalent. The relays shall be mounted in relay sockets.

8.8.3 Adequate protection of the input relay circuits as well as the preemptor circuitry shall be provided to eliminate damage or false preemption commands caused by line transients or lightning surges.

The devices shall have a minimum rating of 20 Joules.

8.8.4 Three momentary test switches, one for each preempt circuit, shall be provided on the preempt panel. The operator shall not be exposed to hazardous voltages during operation of the test switches.

8.8.5 All necessary interconnection cables and mounting hardware shall be provided.

8.8.6 There shall be a switch on the preempt/communication panel, which shall release the local controller to operate in an isolated, full- actuated manner, when necessary for maintenance purposes. The switch positions shall be labeled “SYSTEM” and “FREE”.

8.8.7 Terminal connections for 8 twisted pair communication lines and one telephone line shall also be provided. The protection will consist of series 25 ohm resistors, 15 volt transorbs, and other devices, which allow protection including primary overvoltage protection, resettable overcurrent protection, secondary clamping voltage protection, and fast transient filtering. The secondary overvoltage stage shall allow peak voltages of no more than 250 volts. The fast transient filtering Rev. 03/03/14 02086 - 28 Signals, Lighting, and Electrical Systems stage shall provide no less than 40 dB/decade of attenuation to transients above the required pass band. The protection shall be provided in an integrated closure with eight (8) input/output terminations and ground connection.

8.9 POWER SUPPLY

8.9.1 The power supply shall be a shelf mounted, enclosed, 24 VDC power supply in accordance to Clause 5.3.5 of the NEMA Standards Publication TS2 latest revision.

8.9.2 One power supply cable per power supply shall be furnished and installed in each cabinet. The wires shall be terminated to bus bars, terminals on the front of the backpanel, detector panels, or connector as appropriate. The connections shall be with forked spade lugs or otherwise as needed. Each individual wire shall be cut to the length required to reach the point at which it is to be connected. Model shall be Reno A+E, TS-2 Cabinet Power Supply, or approved equal.

8.10 TWO CIRCUIT SOLID STATE FLASHER

8.10.1 The solid state, two circuit flasher shall meet the electrical and physical characteristics described in Clause 6.3 of the NEMA Standards Publication TS2 latest revision. The flasher shall be Type III (dual circuit rated at 15 Amps per circuit) unit and so constructed that each component may be readily replaced if needed.

8.10.2 The two circuit flasher shall be of solid state design and contain no electro-mechanical devices. Model shall be Reno A+E, Model FL - 200, or approved equivalent.

8.11 LOAD SWITCH

8.11.1 The solid state load switches shall meet the requirements set forth in Clause 6.2 of the NEMA Standards Publication TS2 latest revision, and shall be "Triple -Signal Load Switch" I/O, dual indicating type.

Model shall be Reno A+E, Model LS-200, or approved equivalent.

8.11.2 Two indicator lights (LED) for each circuit shall be provided in each load switch. The input indicator LED shall be on when a "Low Voltage Active" input to the load switch is present. The output indicator LED shall be on when the internal loadswitch triac triggers and AC output for the respective channel as the input indicator. Load switches shall be rated at 20 amps @ 70°C. All pedestrian yellows shall be wired to terminal block.

8.12 MALFUNCTION MANAGEMENT UNIT (MMU)
Rev. 03/03/14 02086 - 29 Signals, Lighting, and Electrical Systems

8.12.1 The MMU shall meet all requirements set forth in Section 4 of the NEMA Standards Publication TS2 latest revision, Type 16 style. In addition to the DB-15 port 1 (SDLC) connector defined in §4.3.1, the MMU shall have a DB -9 port 2 (RS -232) connector located adjacent to the port 1 connector and Ethernet Port to allow high speed external data transfer. Model shall be Reno A+E MMU - 1600GE or approved equal.

8.12.2 The MMU shall be fully compatibility with the cabinet SDLC.

8.12.3 The MMU shall have three (3) output indicators for all 16 phases to indicate Red/Yellow/Green outputs.

8.12.4 The MMU shall have the ability to log event conflicting event history, power disturbances, and real-time RMS AC line voltage values in an internal non-volatile memory. This information shall be capable of being extracted via port 2 by both of the following methods:
a) Downloading via Procom or similar, generic, RS-
232 compatible terminal software
b) Downloaded directly into ATMS software.

8.12.5 Minimum data reporting requirements available remotely from the MMU shall be:
a) Trace (real-time status) reports of all current front panel indications
b) History/event logs of recent faults
c) User defined Programming card and front panel
switch positions of the MMU

8.13 BUS INTERFACE UNIT (BIU) NETWORK CARDS

8.13.1 The cabinet shall be equipped with a total of five (5) BIU cards, two (2) BIU cards for the load bay, plus three (3) BIU cards for the detector racks. The BIU shall meet, as a minimum, all applicable sections of the NEMA Standards Publication TS2 latest revision.

8.13.2 The BIU shall be rack-mountable and solid-state. The BIU unit shall be constructed with discrete component circuitry in order to allow repair and maintenance of the unit by use of standard tools. The BIU shall utilize machine tooled integrated circuit (IC) sockets for all IC’s of 14 pins or greater, for ease of repair.

8.13.3 The BIU shall be proven to the satisfaction of the City Traffic Engineer to provide full compatibility with the cabinet SDLC data circuits. Model shall be Reno A+E, Model BIU/2, or approved equal.

Rev. 03/03/14 02086 - 30 Signals, Lighting, and Electrical Systems

8.14 PEDESTRIAN INPUTS

8.14.1 Pedestrian inputs shall be isolated from the controller input circuits by means of pedestrian isolators. Isolation shall be provided by a pedestrian isolation card or by pedestrian isolation units incorporated into the cabinet. Pedestrian isolation shall be approved by the City Traffic Engineer.

8.15 CABINET COMMUNICATIONS

8.15.1 The cabinet shall be supplied with an Actelis ML530 Fiber Switch, or other equal approved by the City Traffic Engineer.

8.15.2 The switch shall be mounted on slide mount brackets attached to the underside of the controller shelf or at another location approved by the City Traffic Engineer. The brackets will provide a slide mount that will lock the unit in place in the stored position and allow easy removal of the switch without the use of tools.

8.15.3 Four (4) - HESCO/RLS model HE624D Data Line Surge Suppressor with base sockets shall be provided and mounted on a aluminum plate. The plate shall be mounted on the upper left side of the cabinet and will be located to provide easy access to the terminals.

8.15.4 Fiber switch shall be hardened, dual single mode LC, 10/1000 optic ports, 4 managed 10/100 ethernet ports, hardened power supply, dim rail mount, Actelis model ML530, or other approved equal by the City Traffic Engineer.

8.15.5 All cables, conductors and auxiliary equipment required to provide connections within the cabinet from the MMU, Controller, and Video systems to the Actelis unit and CISCO switch will be provided by the cabinet supplier.

8.16 TESTING

8.16.1 Contractor shall provide all submittals to the City to determine that equipment to be tested will meet Project’s specifications.

Acceptance testing shall not be performed until all submittals are first approved by the City. Complete testing shall include visual inspection, electrical testing, and testing of all required controller assembly functions. A Contractor representative and City staff shall randomly be present at the testing facilities to observe testing.

8.16.2 Testing of fully wired cabinet(s) and auxiliary equipment as specified in Section 86-3, Controllers, of the Standard Specifications shall be the responsibility of the Contractor. This responsibility includes, but not limited to, all associated costs from entering into an agreement with a City-approved third-party testing facility for testing, and Rev. 03/03/14 02086 - 31 Signals, Lighting, and Electrical Systems coordination for pick-up and delivery of the cabinet(s) and auxiliary equipment, to and from the testing facility and installation at the job site.

Testing shall be performed by a City-approved third-party testing facility. Contractor shall choose any of the following City-approved third-party testing facilities but contact Traffic Engineering Division at 1-408-615-3000 for the latest listing.  Aegis ITS, 1810 Oakland Road, Suite E, San Jose CA 95131, (408) 577-1802
 Cal West Lighting & Signal, 530 Marburg Way, San Jose, CA 95133, (408) 923-1313

8.16.3 Testing shall start with a point-to-point circuit test for all hardwired cabinet circuits. Following the point-to-point testing, each controller assembly shall be tested continuously under signal load for a minimum of twenty-one (21) days. A copy of the City’s standard Traffic Signal Cabinet Inspection/Test Report for each unit shall be submitted to the Traffic Engineer upon completion of testing. The Twenty-Eight (28) days Traffic Signal Cabinet Testing shall include, but not limited to, seven (7) days Point-to-Point Wire Testing, fourteen (14) consecutive days Burn Testing, and seven
(7) days Site Functional Testing.

8.17 TEST FAILURE
If a unit fails its test, the testing staff shall report the failure to the Silicon Valley Power Senior City Electrician, the Project Inspector, and the Contractor within 48 hours of the finding. The conditions of failure shall be corrected, or if it is determined that major repair is required, the unit shall be replaced by the Contractor within 5 working days from notification. The Twenty-Eight (28) days testing period shall be suspended and the clock is restarted should the cabinets be found to be defective and/or in non-compliance with City’s specifications at any time during the test period.

8.18 ADDITIONAL INCLUDED ITEMS
Each cabinet shall also include the following items:
a) Four (4) Anchor bolts
b) Sixteen (16) Load Bay Jumpers

9.0 2070-2NZ CONTROLLER SPECIFICATIONS FOR TS2
Rev. 03/03/14 02086 - 32 Signals, Lighting, and Electrical Systems The controller shall be Model 2070L NEMA TS2 – Type 1 with Apogee Version 65 NTCIP based Intersection Control Software by Naztec, and conforming to the following specifications:

The controller shall be Model 2070L NEMA TS2 – Type 1 ATC traffic controller per Section 86-3, Controller Assemblies, of the Standard Specifications, shall conform to the latest Transportation Electrical Equipment Specifications (TEES), and shall be listed on the California Department of Transportation’s Qualified Products List (QPL). The controller shall be equipped with the following modules:

2070-1B 8Mb-CPU with Ethernet Port
2070-2B I/O Module for NEMA Cabinets
2070-2NZ TS2 I/O Side Mount Module
2070-3B 8x40 Line Display
2070-4B Power Supply
2070-7A Dual Serial Port Card
 2070-1B
The 2070-1B shall be 8Mb and equipped with an Ethernet port. The controller software operating on the 2070-1B shall be capable of utilizing the Ethernet port for data transfers. The operating system shall allow the user FTP and Telnet access via the Ethernet port.
 2070-2B
The 2070-2B shall provide for NEMA I/O to interface for TS1 or TS2 operation. The 2B module shall provide a C12S serial communications port and SP3 operation. The SP3 shall have a disable switch.  2070-2NZ
The 2070-2NZ module shall provide a front connection for the Port 1 SDLC port, the Type-1 connector, and two serial ports (C21S and C22S) from the 2070-7A serial card. The 2NZ shall provide Port 1 SDLC communications via the C12S and C13S ports. The 2NZ module shall be constructed of matching aluminum design to the 2070 chassis, and mount on the right side of the controller via the rack ear slots and provide access to all critical TS2 ports through the front of the controller.  2070-7A
The 2070-7A shall conform to TEES specifications. The 2070-7A shall be optically isolated and capable of asynchronous serial communication for ports C215 and C225. On-board jumpers shall be provided to allow either DCE or DTE operation for each port.
 Operating System
Rev. 03/03/14 02086 - 33 Signals, Lighting, and Electrical Systems The 2070 controller shall operate on the 2070-1B using Microware OS9 v3.2 or higher.
 Intersection Software
The controller software shall include the latest version of “Apogee” v65- Local NTCIP-based Intersection Control Software by Naztec Inc. The firmware shall come factory installed on the controller hardware.  Testing
Prior to delivery, each controller assembly shall be configured and tested by the supplier. The controller shall be “plug and play” ready for the City’s existing cabinets.
 Installation and Training
A factory certified representative for the manufacturer shall be on-site during signal turn-on for support.

The supplier shall provide a maximum of two hours of technical training for City staff within four weeks after controller delivery.  Warranty
The controller assembly shall be warranted by the manufacturer against mechanical and electrical defects for a period of 1 year.

The supplier shall correct any defects in design, workmanship or material during the warranty period at no cost to the City. All cost of labor, parts and transportation shall be borne by the supplier for the duration of the warranty period.

The vendor shall provide all standard revisions to any equipment furnished under this Section 02086, at no cost to the City.

10.0 FIBER OPTIC CABLE
Contractor shall furnish and install a 288 strand single mode fiber optic cable as shown on the plans unless otherwise indicated.

10.1 GENERAL
This item shall govern for the furnishing and installation of fiber optic cable in designated locations as shown on the plans and as detailed in accordance with this Section 02086.

10.2 REQUIREMENTS
Fiber optic cables shall be supplied in the configurations shown on the plans and specified in this Section 02086.

Rev. 03/03/14 02086 - 34 Signals, Lighting, and Electrical Systems Each fiber optic cable shall be suitable for both underground conduit/duct placement and indoor application. The fiber optic cable shall be fire rated.

Additionally, there will be ancillary drop and connecting (patching) optical fiber cables procured under this Section 02086, which are more precisely described elsewhere in this Section 02086.

All materials furnished, assembled, fabricated or installed under this item shall be new, corrosion resistant and in strict accordance with the details shown and specified in the Contract Documents. All fibers in the cables shall be usable fibers and free of surface imperfections and occlusions, in order to meet or exceed all of the optical, mechanical, and environmental requirements contained in this Section 02086.

All cables shall be free of material or manufacturing defects and dimensional non-uniformity that would:
 Interfere with the cable installation employing accepted cable installation practices.
 Degrade the transmission performance and
environmental resistance after installation.
 Inhibit proper connection to interfacing elements.
 Otherwise yield an inferior product.
 Each fiber optic cable for this project shall be all-dielectric, dry water -blocking material, duct type, with loose buffer tubes, and shall conform to these Specifications.

The Contractor shall furnish, install, splice and test all the required fiber optic cable. All splicing kits, fiber optic cable caps, moisture/water sealants, terminators, splice trays, patch cords, connectors, pig tails and accessories to complete the fiber optic network shall be provided as incidentals. All equipment for installation, splicing and testing shall be provided by the Contractor.

All fiber optic glass/cable on this project shall be from the same qualified manufacturer regularly engaged in the production of optical fiber material.

The optical fibers shall be contained within buffer tubes. The buffer tubes shall be stranded around an all-dielectric central member. Aramid yarn and/or fiberglass shall be used as a primary strength member, and a medium or high-density polyethylene outside jacket shall provide overall protection.

The cable shall be qualified as compliant with Chapter XVII, of Title 7, Part 1755.900 of the Code of Federal Regulations, “RUS Specification for Filled Fiber Optic Cables.”

10.3 PACKAGING

1. The completed cable shall be packaged for shipment on non- returnable wo oden reels. Required cable lengths shall be Rev. 03/03/14 02086 - 35 Signals, Lighting, and Electrical Systems stated in the purchase order.

2. Top and bottom ends of the cable shall be available for testing.

3. Both ends of the cable shall be sealed to prevent the ingress of moisture.

4. Each reel shall have a weather resistant r eel tag attached identifying the reel and cable.

10.4 CABLE MARKING

1. The optical fiber cable outer jacket shall be marked with manufacturer's name, the month and year of manufacture, the words "Optical Cable", telecommunications handset symbol as required by Section 350G of the National Electrical Safety Code® (NESC®), fiber count, fiber type, and sequential meter marks.

2. The markings shall be repeated every two feet (2’).

3. The actual length of the cable shall be within -0/+1% of the length marking.

4. The marking shall be in a contrasting color to the cable jacket.

5. The marking shall be approximately 0.1 inch in height and must be permanent and weatherproof.

10.5 QUALITY CONTROL
The manufacture of supplied optical cable, optical cable assemblies, and hardware shall be TL 9000 and/or ISO 9001 registered. All cabled optical fibers shall be 100% attenuation tested. The attenuation of each fiber shall be provided with each cable reel.

10.6 GENERAL CONSIDERATIONS
Fiber Optic Outside Plant Cable
Fiber optic outside plant cable (FOOP) shall be dielectric, non-gel filled or water-blocking material, duct type, with loose buffer tubes.

Cables with singlemode fibers shall contain 288 singlemode (SM) dual-window (1310 nm and 1550 nm) fibers. Optical fibers shall be contained within loose buffer tubes. Loose buffer tubes shall be stranded around a dielectric central member. Aramid yarn or fiberglass shall be used as a primary strength member, and a polyethylene outside jacket shall provide protection.

Rev. 03/03/14 02086 - 36 Signals, Lighting, and Electrical Systems Fiber optic cable shall be from the same manufacturer who is regularly engaged in the production of fiber optic cables.

Cables shall be compliant with 7 CFR 1755.900 (RUS Bulletin 1753F- 601), "RUS Specification for Filled Fiber Optic Cables." Fiber Characteristics
Optical fiber shall be glass and consist of a doped silica core surrounded by concentric silica cladding. Fibers in buffer tubes shall be usable fibers, and shall be sufficiently free of surface imperfections and occlusions to meet optical, mechanical, and environmental requirements of these specifications. Required fiber grade shall reflect the maximum individual fiber attenuation to guarantee required performance of fiber in cables.

Coating shall be dual layered, UV cured acrylate, mechanically or chemically strippable without damaging fibers.

Cable shall comply with optical and mechanical requirements over an operating temperature range of -40°C to +70°C. Cable shall be tested in accordance with EIA-455-3A (FOTP-3), "Procedure to Measure Temperature Cycling Effects on Optical Fiber, Optical Cable, and Other Passive Fiber Optic Components." Change in attenuation at extreme operational temperatures (-40°C to +70°C) for singlemode fiber shall not be greater than 0.20 dB/km, with 80 percent of measured values no greater than 0.10 dB/km.

Singlemode fiber measurement shall be made at 1550 nm.

Singlemode fibers within finished cables shall meet the following requirements:

Fiber Characteristics Table
Parameters Singlemode
Type Step Index
Core diameter 9 µm (nominal)
Cladding diameter 125 µm ±0.7 µm
Core to Cladding Concentricity
Error
≤ 0.5 µm
Cladding Non-Circularity ≤ 0.7 %
Coating Diameter 242 µm ±7 µm
Coating/Cladding Concentricity
Error
≤ 12 µm
Coating Non-Circularity ≤ 0.5 %
Proof Test
Entire length subjected to
tensile proof stress> 0.7 GPA
(100 kpsi);
1% strain equivalent
Tensile Strength:

Dynamic tensile strength (0.5
meter gauge length)
Aged* and unaged:
median>3.8 GPa (550
kpsi)
Rev. 03/03/14 02086 - 37 Signals, Lighting, and Electrical Systems *Aging @85°C, 85% RH, 30
Days
Attenuation: (-40
C to +70
C)
1310 nm 0.33 – 0.35 dB/km
1383 nm 0.32 – 0.35 dB/km
1460 nm 0.25 dB/km
1550 nm 0.19 – 0.21 dB/km
1625 nm 0.20 – 0.23 dB/km
Attenuation at the Water Peak ≤ 2.1 dB/km @ 1383 ±3 nm
Bandwidth:
@1,300 nm (MM)/1310 nm (SM) N/A
Chromatic Dispersion:
1285 – 1330 nm ≤ |3| ps/(nm x km)
1550 nm ≤ 18.0 ps/(nm x km)
1625 nm ≤ 22.0 ps/(nm x km)
Zero Dispersion Wavelength (λ0) 1300 – 1322 nm
Zero Dispersion Slope (S0) @ λ0 < 0.090 ps/(nm2 x km)
Cut-Off Wavelength(λccf) ≤ 1260 nm
Numerical Aperture (measured in
Accordance with EIA-455-47) 0.12
Mode Field Diameter
1310 nm 8.8 – 9.6 µm
1550 nm 9.6 – 10.6 µm

In certain underground locations, Low Water Peak fiber cable can be installed to provide additional optimized use in the 1385 nm region.

Color Coding
In buffer tubes containing multiple fibers, length of fiber shall be distinguishable from others in the same tube by means of color- coding according to the following:

1. Blue (BL) 7. Red (RD)

2. Orange (OR) 8. Black (BK)

3. Green (GR) 9. Yellow (YL)

4. Brown (BR) 10. Violet (VL)

5. Slate (SL) 11. Rose (RS)

6. White (WT) 12. Aqua (AQ)
Buffer tubes containing fibers shall be color-coded with distinct and recognizable colors according to the table listed above for fibers.

Colors shall be in accordance with the Munsell color shades (ASTM d 1535-01) and shall meet EIA/TIA-598 "Color Coding of Fiber Optic Cables."
□ □
Rev. 03/03/14 02086 - 38 Signals, Lighting, and Electrical Systems Color formulations shall be compatible with fiber coatings and buffer tube filling compounds, and be heat stable. Colors shall not fade or smear or be susceptible to migration and shall not affect transmission characteristics of optical fibers and shall not cause fibers to stick together.

Cable Construction
Fiber optic cable shall consist of, but not limited to, the following components:

1. Buffer tubes

2. Central member

3. Filler rods

4. Stranding

5. Core and cable flooding

6. Tensile strength member

7. Ripcord

8. Outer jacket
Buffer Tubes
Clearance shall be provided in loose buffer tubes between fibers and insides of tubes to allow for expansion without constraining fibers.

Fibers shall be loose or suspended within tubes and shall not adhere to insides of buffer tubes. Buffer tubes shall contain a maximum of 12 fibers.

Loose buffer tubes shall be extruded from material having a coefficient of friction sufficiently low to allow free movement of fibers.

Material shall be tough and abrasion resistant to provide mechanical and environmental protection of fibers and permit safe intentional "scoring" and breakout without damaging or degrading internal fibers.

Buffer tube filling compound shall be a homogeneous hydrocarbon- based gel with anti-oxidant additives used to prevent water intrusion and migration. Filling compound shall be non-toxic and
dermatologically safe to exposed skin, chemically and mechanically compatible with cable components, non-nutritive to fungus, non- hygroscopic and electrically non-conductive. Filling compound shall be free from dirt and foreign matter and shall be readily removable with conventional nontoxic solvents.

Buffer tubes shall be stranded around a central member by a method, such as the reverse oscillation stranding process that will prevent stress on fibers when the cable jacket is placed under strain.

Central Member
The central member functions as an anti-buckling element and shall be a glass reinforced plastic rod with similar expansion and contraction characteristics as the optical fibers and buffer tubes. A Rev. 03/03/14 02086 - 39 Signals, Lighting, and Electrical Systems symmetrical linear overcoat of polyethylene may be applied to central members to achieve optimum diameter to ensure proper spacing between buffer tubes during stranding.

Filler Rods
Fillers may be included in cables to maintain symmetry of cable cross- sections. Filler rods shall be solid medium or high-density polyethylene. The diameter of filler rods shall be the same as the outer diameter of buffer tubes.

Stranding
Completed buffer tubes shall be stranded around the overcoated central member using stranding methods, lay lengths and positioning so cables meet mechanical, environmental and performance specifications. A polyester binding shall be applied over stranded buffer tubes to hold them in place. Binders shall be applied with sufficient tension to secure buffer tubes to central members without crushing buffer tubes. Binders shall be non-hygroscopic, non- wicking (or rendered so by the flooding compound) and dielectric with low shrinkage.

Core and Cable Flooding
Cable core interstices shall contain a water blocking material to prevent water ingress and migration. Water blocking material shall be a polyolefin based compound, which fills the cable core interstices, or an absorbent polymer, which fills voids and swells to block ingress of water. Flooding compound or material shall be homogeneous, non-hygroscopic, electrically non-conductive, non- nutritive to fungus, nontoxic, dermatologically safe, and compatible with other cable components.

Tensile Strength Member
Tensile strength shall be provided by high tensile strength Aramid yarns or fiberglass helically stranded evenly around cable cores and shall not adhere to other cable components.

Ripcord
Cables shall contain at least one ripcord under the jacket for easy sheath removal.

Outer Jacket
Jackets shall be free of holes, splits, and blisters and shall be medium or high-density polyethylene (PE), or medium density cross- linked polyethylene with minimum nominal jacket thickness of 1 mm ±0.076 mm. Jacketing material shall be applied directly over tensile strength members and water blocking materials and shall not adhere to Aramid strength materials. Polyethylene shall contain carbon Rev. 03/03/14 02086 - 40 Signals, Lighting, and Electrical Systems black to provide ultraviolet light protection and shall not promote fungus growth.

Jackets or sheaths shall be marked with the manufacturer's name, the words "Optical Cable", the number of fibers, "SM", year of manufacture, and sequential measurement markings every meter.

Actual cable lengths shall be within -0/+1 percent of length markings.

Markings shall be a contrasting color to cable jackets. Heights of markings shall be 2.5 mm±0.2 mm.

General Cable Performance Specifications
F/O cable shall withstand water penetration when tested with one meter static head or equivalent continuous pressure applied at one end of a one meter length of filled cable for one hour. No water shall leak through open cable ends. Testing shall be in accordance with EIA-455-82 (FOTP- 82), "Fluid Penetration Test for Fluid-Blocked Fiber Optic Cable."
A representative sample of cable shall be tested in accordance with EIA/TIA-455-81 (FOTP-81), "Compound Flow (Drip) Test for Filled Fiber Optic Cable". No preconditioning period shall be conducted.

Cables shall exhibit no flow (drip or leak) at 70°C as defined in the test method.

Crush resistance of finished F/O cables shall be 220 N/cm applied uniformly over the length of cables without showing evidence of cracking or splitting when tested in accordance with EIA-455-41 (FOTP-41), "Compressive Loading Resistance of Fiber Optic Cables". The average increase in attenuation for fibers shall be ≤0.10 dB at 1550 nm (singlemode) for a cable subjected to this load.

Cables shall not exhibit measurable increase in attenuation after removal of load. Testing shall be in accordance with EIA- 455-41 (FOTP-41), except that loads shall be applied at the rate of 3 mm to 20 mm per minute and maintained for 10 minutes.

Cables shall withstand 25 cycles of mechanical flexing at a rate of 30 ±1 cycles/minute. The average increase in attenuation for fibers shall be ≤0.20 dB at 1550 nm (singlemode) at the completion of testing. Outer cable jacket cracking or splitting observed under 10x magnification shall constitute failure. Testing shall be conducted in accordance with EIA-455-104 (FOTP-104), "Fiber Optic Cable Cyclic Flexing Test," with sheave diameters a maximum of 20 times the outside diameter of cables. Cables shall be tested in accordance with Test Conditions I and II of (FOTP-104).

Cables shall withstand 20 impact cycles, with a total impact energy of

5.9 N•m. Impact testing shall be conducted in accordance with TIA/EIA- 455-25B (FOTP-25) "Impact Testing of Fiber Optic Cables Rev. 03/03/14 02086 - 41 Signals, Lighting, and Electrical Systems and Cable Assemblies". The average increase in attenuation for fibers shall be <0.20 dB at 1550 nm for singlemode fiber. Cables shall not exhibit evidence of cracking or splitting.

Finished cable shall withstand a tensile load of 2700 N without exhibiting an average increase in attenuation of greater than 0.20 dB (singlemode). Testing shall be conducted in accordance with EIA- 455-33 (FOTP-33), "Fiber Optic Cable Tensile Loading and Bending Test". Load shall be applied for 30 minutes in Test Condition II of the EIA-455-33 (FOTP-33) procedure.

Packaging and Shipping Requirements
Documentation of compliance to specifications shall be provided to the Engineer prior to ordering materials.

Attention is directed to "Fiber Optic Testing", of these special provisions.

Completed cables shall be packaged for shipment on reels. Cables shall be wrapped in weather and temperature resistant covering.

Ends of cables shall be sealed to prevent ingress of moisture.

Ends of cables shall be securely fastened to reels to prevent cables from coming loose during transit. Four meters of cable on ends of cables shall be accessible for testing.

Cable reels shall have durable, weatherproof labels or tags showing the manufacturer's name, cable type, the actual length of cable on reels, the Contractor's name, the contract number, and the reel number. A shipping record shall be included in a weatherproof envelope showing the above information, including the date of manufacture, cable characteristics (size, attenuation, bandwidth, etc.), factory test results, cable identification number and other pertinent information.

Minimum hub diameter of reels shall be at least 30 times the diameter of the cable. F/O cable shall be in one continuous length per reel with no factory splices in fibers. Reels shall be marked to indicate the direction reels should be rolled to prevent loosening of cables.

Installation procedures and technical support information shall be furnished at the time of delivery.

10.7 LABELING
General
The Contractor shall label fiber optic cabling in a permanent consistent manner. Tags shall be of a material designed for long Rev. 03/03/14 02086 - 42 Signals, Lighting, and Electrical Systems term permanent labeling of fiber optic cables. Metal tags shall be stainless steel with embossed lettering. Non-metal label materials shall be approved by the Engineer and marked with permanent ink.

Labels shall be affixed to cables per the manufacturer’s recommendations and shall not be affixed in a manner, which will cause damage to fibers. Handwritten labels will not be allowed.

10.8 CABLE INSTALLATION
Cable installation shall be in conformance with the procedures specified by the cable manufacturer. The Contractor shall submit the manufacturer's recommended procedures for pulling fiber optic cable at least 20 Working Days prior to installing cable. Mechanical aids may be used provided that a tension measuring device, and break-away swivel are placed in tension to the end of cables.

Tension in cables shall not exceed 2225 N or the manufacturer's recommended pulling tension, whichever is less.

During cable installation, the bend radius shall be a minimum of 20 times the outside diameter. Cable grips for installing fiber optic cables shall have a ball bearing swivel to prevent cables from twisting during installation.

F/O cable shall be installed using a cable pulling lubricant recommended by the F/O cable manufacturer and a pull rope conforming to the provisions in Section 4.10, "Conduit" of these special provisions. Personnel shall be stationed at splice vaults and pull boxes through which cables are pulled to lubricate and prevent kinking or other damage.

F/O cable shall be installed without splices except where allowed on the plans and shall be limited to one cable splice every 6 km if splice locations are not shown on the plans. Mid-span access splices or FDU terminations shall involve fibers being spliced as shown on the plans. Cable splices shall be located in splice closures installed in splice vaults or in No. 6(E) pull boxes. Slack shall be provided for F/O cables at the following splice enclosures:

Splice Enclosure
Type
Minimum Slack (feet)
Splice Vault (N48) 75
Splice Vault (N48)
with slice closure
150
The slack shall be divided equally on each side of splice closures.

10.9 SPLICING
Rev. 03/03/14 02086 - 43 Signals, Lighting, and Electrical Systems Field splices shall be done in splice vaults, cabinets, and in splice trays housed in splice closures. Splices in cabinets shall be done in splice trays housed in FDU's.

Fiber splices shall be fusion type unless otherwise specified. Mean splice loss shall not exceed 0.07 dB per splice and shall be obtained by measuring loss through splices in both directions and averaging the resultant values.

Splices shall be protected with a metal reinforced thermal shrink sleeve. The mid-span access method shall be used to access individual fibers in cables for splicing to other cables. Cable manufacturers recommended procedures and approved tools shall be used for mid-span access. Only fibers to be spliced shall be cut.

Buffer tubes and individual fibers not being used in mid-span access shall not be modified or damaged.

Individual fibers shall be looped one full turn within splice trays to avoid micro bending. A 45 mm minimum bend radius shall be maintained during installation and after final assembly in optical fiber splice trays. Bare fibers shall be individually restrained in splice trays. Optical fibers in buffer tubes and placement of bare optical fibers in splice trays shall not produce tensile force on optical fibers.

The Contractor will be allowed to splice a total of 30 percent of fibers to repair damage done during mid-span access splicing without penalty. The Engineer will assess a fine of $300.00 for each additional and unplanned splice. A single fiber may not have more than 3 unplanned splices within the 6km limitation. If a fiber requires more than 3 unplanned splices, the entire length of F/O cable shall be replaced at the Contractor's expense.

10.10 SPLICE CLOSURES
F/O field splices shall be enclosed in splice closures, complete with splice organizer trays, brackets, clips, cable ties, seals and sealant, as needed. Splice closures shall be suitable for direct burial or pull box applications. Manufacturer’s installation instructions shall be supplied to the Engineer prior to installation of splice closures.

Location of splice closures shall be where a splice is required as shown on the plans, where designated by the Engineer, or described in these special provisions.

Splice closures shall conform to the following specifications:

A. Non-filled thermoplastic case.

B. Rodent proof, water proof, re-enterable and moisture proof.

Rev. 03/03/14 02086 - 44 Signals, Lighting, and Electrical Systems C. Cable entry ports shall accommodate 10-mm to 25-mm
diameter cables.

D. Multiple grounding straps.

E. Accommodate a minimum of 24 splice trays.

F. Suitable for "butt" or "through" cable entry configurations.

G. Place no stress on finished splices within splice trays.

The Contractor shall verify the quality of splices prior to sealing splice closures. Splice closures shall not be sealed until link testing is performed and is approved by the Engineer.

10.11 SPLICE TRAYS
Each splice tray shall accommodate a minimum of 12 fusion splices and shall allow a minimum bend radius of 45 mm. Individual fibers shall be looped one full turn within splice trays to allow for future splicing. Stress shall not be applied on fibers when located in final position. Buffer tubes shall be secured near entrances of splice trays. Splice tray covers may be transparent.

Splice trays shall conform to the following:

A. Accommodate up to 12 fusion splices.

B. Place no stress on completed splices within the tray.

C. Stackable with a snap-on hinge cover.

D. Buffer tubes securable with channel straps.

E. Accommodate a fusion splice with the addition of an
alternative splice holder.

F. Be labeled after splicing is completed.

Only one splice tray may be secured by a bolt through the center of the tray in fiber termination units. Multiple trays shall be securely held in place per the manufacturer's recommendation.

10.12 PASSIVE CABLE ASSEMBLIES AND COMPONENTS
Fiber optic cable assemblies and components shall be compatible components, manufactured by a company regularly engaged in the production of material for the fiber optic industry. Components or assemblies shall be best quality, non-corroding, with a minimum design life of 20 years. The cable assemblies and components manufacturer shall be ISO 9001 registered.

Rev. 03/03/14 02086 - 45 Signals, Lighting, and Electrical Systems

10.13 FIBER OPTIC CABLE TERMINATIONS

10.13.1 GENERAL
Cables shall continue within conduit to the designated
cable termination point. Components shall be the size
and type required for the specified fiber. Fiber optic cable terminations may take place in several locations such as data node(s), video nodes, hubs, traffic signal (Adaptive Traffic Control Signal), and CCTV camera location(s).

10.13.2 CABLE TERMINATION
At the FDU, the cable jacket of outside plant cable, shall be removed exposing the Aramid yarn, filler rods, and
buffer tubes. The exposed length of buffer tubes shall be at least the length recommended by the FDU
manufacturer, which allows the tubes to be secured to
the splice trays. Buffer tubes shall be secured to splice trays in which they are to be spliced. The remainder of the tubes shall be removed to expose sufficient length of fibers to properly install on splice trays, conforming to the requirements in "Splicing," of these special provisions.

When applicable, moisture-blocking gel shall be removed from exposed buffer tubes and fibers. The transition from the buffer tube to the bundle of jacketed fibers shall be treated by an accepted procedure for sleeve tubing,
shrink tube and silicone blocking of the transition to
prevent future gel leak. Manufacturer directions shall be followed to ensure gel will not flow from ends of buffer tubes throughout the specified temperature range.

Individual fibers shall be stripped and prepared for
splicing.

Factory terminated pigtails shall be spliced and placed in splice trays.

Fibers inside fiber optic cables entering Fiber Distribution Units (FDU) shall be terminated and labeled. Attention is directed to "Fiber Distribution Unit" of these special
provisions.

10.13.3 DISTRIBUTION INTERCONNECT PACKAGE
Distribution involves connecting fibers to locations shown on the plans. The distribution interconnect package
consists of FDUs with connector panels, couplers, splice trays, fiber optic pigtails and cable assemblies with
connectors. The distribution interconnect package shall Rev. 03/03/14 02086 - 46 Signals, Lighting, and Electrical Systems be assembled and tested by a company regularly
engaged in the assembly of these packages. Attention is directed to "Fiber Optic Testing" of these special
provisions. Distribution components shall be products of same manufacturers, regularly engaged in the production of these components with quality assurance programs.

10.13.4 FIBER OPTIC CABLE ASSEMBLIES AND PIGTAILS
Cables for cable assemblies shall be made of fiber
meeting the performance requirements of these special
provisions for the F/O cable being connected.

Pigtails shall be of simplex (one fiber) construction, in 900-m tight buffer form, surrounded by Aramid yarn for strength, with a PVC jacket with manufacturer's
identification information, and a nominal outer jacket
diameter of 3 mm. Singlemode simplex cable jackets
shall be yellow. Pigtails shall be factory terminated and tested and at least one meter in length.

Jumpers may be of simplex or duplex design. Duplex
jumpers shall be duplex round cable construction and
shall not have zipcord (Siamese) construction. Jumpers
shall be at least 2 m in length.

Outer jackets of duplex jumpers shall be yellow. The 2
inner simplex jackets shall be contrasting colors to
provide easy visual identification for polarity.

Connectors shall be ceramic ferrule ST or SC type for
SMFO. Indoor or outdoor ST connector body housings
shall be nickel- plated zinc or glass reinforced polymer construction. Indoor or outdoor SC connector body
housings shall be glass reinforced polymer.

Associated couplers shall be the same material as
connector housings.

Connectors shall be the 2.5 mm connector ferrule type
with Zirconia Ceramic material with a PC (Physical
Contact) pre- radiused tip.

All connectors shall have an operating temperature range from -40oC to +70oC. Insertion loss shall not exceed 0.4 dB for singlemode and return reflection loss on singlemode
connectors shall be at least -35 dB. Connection
durability shall be less than a 0.2 dB change per 500
mating cycles per EIA-455-21A (FOTP-21). Terminations
Rev. 03/03/14 02086 - 47 Signals, Lighting, and Electrical Systems shall provide a minimum 222 N pull out strength. Factory test results shall be documented and submitted to the
Engineer prior to installing connectors. Singlemode
connectors shall have a yellow color on the body and
boot.

Field terminations shall be limited to splicing of adjoining cable ends and cables to ST or SC pigtails.

Connectors shall be factory-installed and tested.

Unmated connectors shall have protective caps installed.

10.14 FIBER OPTIC TESTING

10.14.1 GENERAL
Testing shall include tests on elements of passive fiber optic components at the factory, after delivery to the
project site but prior to installation, and after installation but prior to connection to other portions of the systems.

The Contractor shall provide personnel, equipment,
instrumentation, and materials necessary to perform
testing. The Engineer shall be notified at least two (2) Working Days prior to field tests. Notification shall
include the exact location or portion of system to be
tested.

Documentation of test results shall be provided to the
Engineer within five (5) Working Days after testing.

A minimum of 15 working days prior to arrival of cable at the site, the Contractor shall provide detailed test
procedures for field testing for the Engineer's review and approval. Procedures shall include tests involved and
how tests are to be conducted. Test procedures shall
include the model, manufacturer, configuration,
calibration, and alignment procedures for proposed test equipment.

10.14.2 FACTORY TESTING
Documentation of compliance with fiber specifications as listed in the Fiber Characteristics Table shall be supplied by the original equipment manufacturer. Before
shipment, but while on shipping reels, 100 percent of
fibers shall be tested for attenuation. Copies of the
results shall be maintained on file by the manufacturer Rev. 03/03/14 02086 - 48 Signals, Lighting, and Electrical Systems with a file identification number for a minimum of 7 years, attached to cable reels in waterproof pouches, and
submitted to the Contractor and to the Engineer.

10.14.3 ARRIVAL ON SITE
Cables and reels shall be physically inspected on delivery and 100 percent of fibers shall be attenuation tested to confirm that cable meets requirements. Failure of a fiber in the cable shall be cause for rejection of the entire reel.

Test results shall be recorded, dated, compared and filed with copies accompanying shipping reels in weatherproof envelopes. Attenuation deviations from shipping records of greater than 5 percent shall be brought to the attention of the Engineer. Cables shall not be installed until
completion of testing and written approval of the
Engineer. Copies of traces and test results shall be
submitted to the Engineer. If test results are
unsatisfactory, the reel of F/O cable shall be considered unacceptable and records corresponding to that reel of
cable shall be marked accordingly. Unsatisfactory reels of cable shall be replaced with new reels of cable at the Contractor's expense. New reels of cable shall be tested to demonstrate acceptability. Copies of test results shall be submitted to the Engineer.

10.14.4 AFTER CABLE INSTALLATION
Index matching gel will not be allowed in connectors
during testing. After fiber optic cable has been pulled, but before breakout and termination, 100 percent of fibers
shall be tested with an OTDR for attenuation. Test
results shall be recorded, dated, compared, and filed with previous copies of these tests. Copies of traces and test results shall be submitted to the Engineer. If OTDR test results are unsatisfactory, the F/O cable segment of
cable will be rejected. Unsatisfactory segments of cable shall be replaced with new segments, without additional splices, at the Contractor's expense. New cable
segments shall be tested to demonstrate acceptability.

Copies of test results shall be submitted to the Engineer.

10.14.5 SYSTEM CABLE VERIFICATION AT COMPLETION
A. Power Meter and Light Source
At the conclusion of OTDR testing, 100 percent of fiber links shall be tested end-to-end with a power meter and light source, in accordance with EIA Optical Test
Procedure 171 and in the same wavelengths specified for Rev. 03/03/14 02086 - 49 Signals, Lighting, and Electrical Systems OTDR tests. Tests shall be conducted in one direction as directed by the Engineer. The Insertion Loss (1C) shall be calculated. Test results shall be recorded, compared, and filed with the other recordings of the same links.

Test results shall be submitted to the Engineer. These
values shall be recorded and provided in summary table
and submitted to the Engineer for review and approval
within five (5) Working Days of completing the test.

B. OTDR Testing
After passive cabling systems have been installed and
are ready for activation, 100 percent of fibers shall be tested with OTDR for attenuation at wavelengths of
1310 nm and 1550 nm. OTDR testing shall be
performed in both directions (bi-directional) on fibers.

Test results shall be generated from software of test
equipment, recorded, dated, compared and filed with
previous copies. A hard copy printout and an electronic copy on a CD of traces and test results shall be
submitted to the Engineer. The average of the 2 losses
shall be calculated and recorded in the Cable Verification Worksheet in Appendix D. The OTDR shall be capable of
recording and displaying anomalies of at least 0.02 dB.

Connector losses shall be displayed on OTDR traces.

C. Test Failures
If link loss, measured from the power meter and light
source, exceeds the calculated link loss or the actual
location of fiber ends does not agree with the expected location of fiber ends, fiber optic links will not be accepted.

Unsatisfactory segments of cable or splices shall be
replaced with new segments of cables or splices at the
Contractor's expense. OTDR testing, power meter and
light source testing, and Cable Verification Worksheet shall be completed for repaired links to determine acceptability.

Copies of test results shall be submitted to the Engineer.

Removal and replacement of segments of cable shall be
considered as removal and replacement of a single
contiguous length of cable connecting 2 splices and 2
connectors. Removal of a section containing a failure will not be allowed.

Passive Component Package Testing and Documentation
Components in the passive component package (FDUs,
pigtails, jumpers, couplers, and splice trays) shall be from a manufacturer who is ISO 9001 registered.

Rev. 03/03/14 02086 - 50 Signals, Lighting, and Electrical Systems Pigtails or jumpers shall be tested for insertion
attenuation loss using optical power meters and light
sources. Singlemode terminations shall be tested for
return reflection loss. Values shall meet loss
requirements specified and shall be recorded on tags
attached to pigtails or jumpers.

After an assembly is complete, the manufacturer shall
visually verify that tagging of loss values is complete.

The manufacturer shall conduct an "end-to-end" optical
power meter/light source test from pigtail ends to end of terminating points assuring continuity and overall
attenuation loss values are acceptable.

Final test results shall be recorded with previous
individual component values on forms assigned to
individual FDU. Completed forms shall be dated and
signed by the Manufacturer's Quality Control supervisor.

One copy of the form shall be attached in a plastic
envelope to the assembled FDU. Copies shall be
provided separately to the Contractor and the Engineer, and shall be maintained on file by the manufacturer or
supplier.

Assembled and completed FDU units shall be
protectively packaged for shipment to the Contractor for installation.

Fiber Optic System Performance Margin Design Criteria
Installed system performance margin shall be at least 6 dB for links. If the design system performance margin
is less than 6 dB, the Engineer shall be notified of the Contractor's plan to meet this requirement.

Active Component Testing
Transmitters and receivers shall be tested with power
meters and light sources to record transmitter average
output power (dBm) and receiver sensitivity (dBm).

All new fiber optic cable shall be fixed with identification bands in pull boxes and near termination points.

Identification bands shall indicate that the cable is
"INTERCONNECT" and the direction in which the cable
is traveling (North-South or East- West).

11.0 TRAFFIC SIGNAL PRE TURN-ON REVIEW
Rev. 03/03/14 02086 - 51 Signals, Lighting, and Electrical Systems The following steps should be followed for a typical traffic signal pre turn- on review:

A. Contractor completes all items relating to the operation of the signal.

Striping and pavement markings must be complete. Contractor notifies Public Works Inspector once power equipment and wires are installed.

B. Contractor requests final electric permit inspection of service equipment. Once approved, Building Inspection will issue turn on request to Finance Department.

C. Contractor requests a pre -turn-on inspection through the P ublic Works Inspector. A one-week advance notice is required to schedule this inspection.

The pre turn-on inspection is not a final inspection. The Electric Technician will only inspect the signal for completeness. Contractor shall complete items as necessary and reschedule another pre-turn- on inspection through the Public Works Inspector.

D. Contractor requests a flashing pre-turn-on of the signal through the Public Works Inspector only after the Electric Technician finds the results of the pre-turn-on satisfactory. Contractor will flash the signal while the Electric Technician verifies the operation. Electric Technician also verifies cabinet wiring and auxiliary equipment in the traffic signal cabinet and the Tesco power cabinet. Depending on the workload of the Electric Technician, the inspection will take place within one week of the request. Deficient items will be noted and a list of deficient items will be supplied to the Contractor.

E. Contractor shall complete deficient items and request another flashing pre-turn-on through the Public Works Inspector. If an additional inspection is required due to non -compliance with the previous deficiency list, the Contractor will be charged the actual cost for the inspection.

F. If the flashing pre-turn-on is successful, the Contractor requests a final turn- on through the Public Works Inspector. Depending on the workload of the Electric Technician, Traffic Engineering, and the cabinet and video equipment manufacturers representatives, the turn-on will take place within one week of the request.

Signal turn-on shall only be performed on Tuesday, Wednesday, or Thursday. Turn-on shall start at 9:30 A.M. and shall be completed by 1:00 P.M.

G. After the final turn -on request and prior to the turn -on day, the following items will be performed:

Rev. 03/03/14 02086 - 52 Signals, Lighting, and Electrical Systems

1. Electric Technician installs the traffic signal controller, camera controller, detector amplifiers (if required) and the intersection is “run dark” for seven days prior to turn -on. Traffic Engineering will verify operation of detector and
communications lines and equipment. Contractor shall repair any deficiencies found prior to turn-on.

2. Contractor to schedule cabinet manufacturer to be
present on turn-on day.

3. Contractor will schedule the camera manufacturer to be present during the turn-on day.

12.0 TRAFFIC SIGNAL TURN-ON
The following items will be performed on the day of the turn-on:

A. Public Works Inspector and Traffic Engineering will walk the intersection and check all the signal heads and pedestrian heads for proper alignment including PV visors. Contractor will correct as required.

B. Electric Technician connects the traffic signal controller, camera controller, detector amplifiers (if required). Installs load switches, relays and any auxiliary equipment. Electric Technician will assist the camera manufacturer as necessary with the cable connections to the camera controller. Cabinet manufacturer will inspect the installation of items in the cabinet.

C. Traffic Engineering will check for the proper location of the cameras with the camera manufactu rer. Contractor will provide the bucket truck and personnel to relocate the cameras as necessary to the requirements of Traffic Engineering.

D. Traffic Engineering will install the program card in the controller and verify against timing sheet.

E. Traffic Engine ering and Electric Technician/Contractor/Cabinet manufacturer will place the signal in normal operation and Contractor will cover any stop signs.

F. Traffic Engineering and Electric Technician will verify operation of the signal and make any necessary changes to the timing. After the operation of the signal has been verified, the Public Works Inspector will notify Contractor to remove any existing stop signs.

The Engineer reserves the right to suspend the counting of working days, during the traffic signal turn-on, if unexpected or undue delays are encountered.

Rev. 03/03/14 02086 - 53 Signals, Lighting, and Electrical Systems G. Contractor requests final inspection. Electric Technician, Traffic Engineering, and Public Works Inspector will inspect the traffic signal construction and prepare a deficiency list (compiled by the Public Works Inspector) to be delivered to the Contractor . Contractor will correct the work.

H. Once corrected, Contractor will request another inspection (if needed) through the Public Works Inspector. If a second inspection is required due to non -compliance with the previous deficiency list, the Contractor will be charged the actual cost for the second inspection.

Signal turn on shall be performed on Tuesday, Wednesday, or Thursday.

Turn on shall start at 9:30 A.M. and shall be completed by 2:30 P.M.

13.0 WARRANTY

Contractor shall warrant all material and workmanship to be free from defects for a period of one year after acceptance. In the event that evidence of failure develops within one year, Contractor shall replace the faulty components at no cost to the City. A guaranty for this purpose is included as Document 00630, Guaranty.

14.0 PAYMENT
Any item of work not shown on the Bid but is required by the Contract Documents shall be considered as incidental and full compensation for same shall be considered included in the payment for the bid item(s) shown on the Bid.

Agreement with Bear Electrical Solutions, LLC/Exhibit B-Schedule of Fees Page 1 Rev. 07-01-18
Detector Loop Test Results
Intersection Location:

Contract No.: CE XX-XX-XX
Contractor:

Phase # Lane #* Type** Loc.*** Meg "L" “R” "Q" By Date

* Lane Closest To Center of Roadway is #1 Lane (1,2,3, etc.) ** P=Presence Detector, A= Advance Detector
***Head Loop (closest to stop bar)=A (A,B,C,D)
Meg = Megohms, “L” = Inductance,“R” = Resistance, “Q” = Quality Factor

END OF SECTION
Agreement with Bear Electrical Solutions, LLC/Exhibit B-Schedule of Fees Page 1 Rev. 07-01-18

EXHIBIT B

SCHEDULE OF FEES

1. MAXIMUM COMPENSATION

1.1 The maximum compensation payable to Contractor during the Term shall not exceed the amount in Section 6 of this Agreement.

1.2 The City does not guarantee a minimum compensation under this Agreement.

2. FEE SCHEDULE

2.1 Appendix B-1 sets forth the detailed fee schedule for annual maintenance services at its corresponding intersections.

2.2 Appendix B-2 sets forth the detailed fee schedule for as-needed services pursuant to Exhibit A, Scope of Services.

3. ADDITONAL AS-NEEDED SERVICES
In the event the City requires additional traffic signal maintenance, repair, and support services, Contractor shall provide a written quotation that includes all costs to complete the additional work requested. Contractor shall obtain prior written approval from the City before starting work.

Description
Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031
Hourly Lead
Signal
Technician
(straight time)
$235.00 $242.00 $250.00 $258.00 $265.00
Hourly Signal
Technician
(straight time)
$225.00 $232.00 $240.00 $248.00 $255.00
Hourly General
Labor (straight
time)
$140.00 $145.00 $150.00 $155.00 $160.00
Hourly Fiber
Optic Technician
(straight time)
$225.00 $232.00 $240.00 $248.00 $255.00
Hourly Lead
Signal
Technician (over
time)
$335.00 $345.00 $355.00 $365.00 $375.00
Agreement with Bear Electrical Solutions, LLC/Exhibit B-Schedule of Fees Page 2 Rev. 07-01-18
Description
Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031
Hourly Signal
Technician (over
time)
$325.00 $335.00 $345.00 $355.00 $365.00
Hourly General
Labor (over
time)
$185.00 $190.00 $195.00 $200.00 $207.00
Hourly Fiber
Optic Technician
(over time)
$315.00 $325.00 $332.00 $345.00 $355.00

Materials Mark Up on Actual Costs 10%

4. OPTION PERIODS
Pursuant to Section 2.B. of the Agreement, after the initial five-year term, the City reserves the right to exercise two (2) one-year period extensions for a total of seven (7) years. Pricing shall remain fixed during the initial five-year term, after which the Contractor may request rate adjustments no more than once annually. In the event the City elects to exercise the options after the initial term, any proposed rate adjustments must be substantiated by the Contractor to the satisfaction of the City that a price increase is warranted and must be supported by the appropriate price index e.g. PPI, CPI, etc. Price adjustments are subject to the City’s approval.

5. INVOICING

5.1 The Contractor shall invoice the City on a monthly basis for all services provided by the Contractor during the preceding month on an invoice and in the format approved by the City and subject to verification and approval by the City. The invoice must reflect labor rates and classification in accordance with California Department of Industrial Relations prevailing wage rates, equipment rates within the Caltrans Equipment Rental Rates Book, and material costs supported by vendor invoices. The markups used for labor, equipment, and materials shall be in accordance with the City’s Standard Specifications.

5.2 Invoice shall include, at a minimum, the following:

5.2.1 Service date

5.2.2 Line item of services provided

5.2.3 Unit cost of each line item
Agreement with Bear Electrical Solutions, LLC/Exhibit B-Schedule of Fees Page 3 Rev. 07-01-18

5.2.4 Quantity/number of hours for each line item

5.2.5 Total cost of each line item

5.3 The City will pay Contractor within thirty (30) days of City’s receipt of an approved invoice.

Agreement with Bear Electrical Solutions, LLC/Appendix B-1-Annual Maintenance Services Page 1 Rev. 07-01-18
Appendix B-1
Annual Maintenance Services

This Appendix B-1 sets forth the detailed fee schedule for annual maintenance services at its corresponding intersections.

Item
# Type
Site Description Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031 North/South
Street
East/West
Street
1 Signal Calvert Drive/I-280 Stevens Creek
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
2 Signal Agilent Tech Stevens Creek
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
3 Signal Lawrence Expy W Stevens Creek
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
4 Signal Lawrence Expy E Stevens Creek
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
5 Signal Cabot Ave/Loma
Linda Dr
Stevens Creek
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
6 Signal Cronin Dr Stevens Creek
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
7 Signal Woodhams Rd Stevens Creek
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
8 Signal Saratoga Ave Keystone Ave $135.00 $140.00 $145.00 $150.00 $155.00 9 Signal Cypress Ave Pruneridge Ave $135.00 $140.00 $145.00 $150.00 $155.00 10 Signal Saratoga Ave Pruneridge Ave $135.00 $140.00 $145.00 $150.00 $155.00 11 Signal Kiely Blvd Pruneridge Ave $135.00 $140.00 $145.00 $150.00 $155.00 12 Signal Woodhams Rd Pruneridge Ave $135.00 $140.00 $145.00 $150.00 $155.00 13 Signal Pomeroy Ave Pruneridge Ave $135.00 $140.00 $145.00 $150.00 $155.00 14 Signal Kiely Blvd Forbes Ave $135.00 $140.00 $145.00 $150.00 $155.00 15 Signal Saratoga Ave Los Padres Blvd $135.00 $140.00 $145.00 $150.00 $155.00 16 Signal Kaiser Dr Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 Agreement with Bear Electrical Solutions, LLC/Appendix B-1-Annual Maintenance Services Page 2 Rev. 07-01-18
Item
# Type
Site Description Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031 North/South
Street
East/West
Street
17 Signal Bing Dr Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 18 Signal Pomeroy Ave Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 19 Signal Peppertree Ln Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 20 Signal Kiely Blvd Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 21 Signal Central Library Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 22 Signal Las Palmas Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 23 Signal Saratoga Ave Newhall St $135.00 $140.00 $145.00 $150.00 $155.00 24 Signal Winchester Blvd Newhall St $135.00 $140.00 $145.00 $150.00 $155.00 25 Signal Washington St Newhall St $135.00 $140.00 $145.00 $150.00 $155.00 26 Signal Washington St Poplar St $135.00 $140.00 $145.00 $150.00 $155.00 27 Signal Monroe St Bellomy St $135.00 $140.00 $145.00 $150.00 $155.00 28 Signal Winchester Blvd Bellomy St $135.00 $140.00 $145.00 $150.00 $155.00 29 Signal Winchester Blvd Market St $135.00 $140.00 $145.00 $150.00 $155.00 30 Signal Scott Blvd Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 31 Signal Los Padres Blvd Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 32 Signal Kiely Blvd Kaiser Dr $135.00 $140.00 $145.00 $150.00 $155.00 33 Signal Pomeroy Ave Benton St $135.00 $140.00 $145.00 $150.00 $155.00 34 Signal Kiely Blvd Benton St $135.00 $140.00 $145.00 $150.00 $155.00 35 Signal Scott Blvd Benton St $135.00 $140.00 $145.00 $150.00 $155.00 36 Signal Monroe St Market St $135.00 $140.00 $145.00 $150.00 $155.00 37 Signal Lafayette St Bellomy St $135.00 $140.00 $145.00 $150.00 $155.00 38 Signal The Alameda/Park
Ave Bellomy St $135.00 $140.00 $145.00 $150.00 $155.00
39 Signal Lafayette St Market St $135.00 $140.00 $145.00 $150.00 $155.00 40 Signal Lafayette St Santa Clara St $135.00 $140.00 $145.00 $150.00 $155.00 41 Signal Lafayette St Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 42 Signal Monroe St Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 Agreement with Bear Electrical Solutions, LLC/Appendix B-1-Annual Maintenance Services Page 3 Rev. 07-01-18
Item
# Type
Site Description Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031 North/South
Street
East/West
Street
43 Signal Lincoln St Homestead Rd $135.00 $140.00 $145.00 $150.00 $155.00 44 Signal Lincoln St Benton St $135.00 $140.00 $145.00 $150.00 $155.00 45 Signal Monroe St Benton St $135.00 $140.00 $145.00 $150.00 $155.00 46 Signal Lafayette St Benton St $135.00 $140.00 $145.00 $150.00 $155.00 47 Signal Coleman Ave Brokaw Rd $135.00 $140.00 $145.00 $150.00 $155.00 48 Signal Lafayette St Lewis St $135.00 $140.00 $145.00 $150.00 $155.00 49 Signal Lafayette St El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 50 Signal Monroe St Lewis St $135.00 $140.00 $145.00 $150.00 $155.00 51 Signal Monroe St El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 52 Signal Lincoln St El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 53 Signal Scott Blvd El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 54 Signal Los Padres Blvd El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 55 Signal Bowers Ave Warburton Ave $135.00 $140.00 $145.00 $150.00 $155.00 56 Signal Scott Blvd Warburton Ave $135.00 $140.00 $145.00 $150.00 $155.00 57 Signal Scott Blvd Royal Dr $135.00 $140.00 $145.00 $150.00 $155.00 58 Signal Bowers Ave Barkley Ave $135.00 $140.00 $145.00 $150.00 $155.00 59 Signal Bowers Ave Cabrillo Ave $135.00 $140.00 $145.00 $150.00 $155.00 60 Signal Scott Blvd Monroe St $135.00 $140.00 $145.00 $150.00 $155.00 61 Signal Lafayette St Memorex Dr $135.00 $140.00 $145.00 $150.00 $155.00 62 Signal Los Padres Blvd Monroe St $135.00 $140.00 $145.00 $150.00 $155.00 63 Signal Bowers Ave Monroe St $135.00 $140.00 $145.00 $150.00 $155.00 64 Signal Monticello Way Monroe St $135.00 $140.00 $145.00 $150.00 $155.00 65 Signal Calabazas Blvd Monroe St $135.00 $140.00 $145.00 $150.00 $155.00 66 Signal Bowers Ave Chromite Dr $135.00 $140.00 $145.00 $150.00 $155.00 67 Signal Scott Blvd Martin Ave $135.00 $140.00 $145.00 $150.00 $155.00 68 Signal Lafayette St Martin Ave $135.00 $140.00 $145.00 $150.00 $155.00 Agreement with Bear Electrical Solutions, LLC/Appendix B-1-Annual Maintenance Services Page 4 Rev. 07-01-18
Item
# Type
Site Description Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031 North/South
Street
East/West
Street
69 Signal De La Cruz Blvd Martin Ave $135.00 $140.00 $145.00 $150.00 $155.00 70 Signal De La Cruz Blvd Airport Tech
Park $135.00 $140.00 $145.00 $150.00 $155.00
71 Signal Lafayette St Walsh Ave $135.00 $140.00 $145.00 $150.00 $155.00 72 Signal Nvidia Walsh Ave $135.00 $140.00 $145.00 $150.00 $155.00 73 Signal Bowers Ave Mead Ave $135.00 $140.00 $145.00 $150.00 $155.00 74 Signal Corvin Dr Kifer Rd $135.00 $140.00 $145.00 $150.00 $155.00 75 Signal Bowers Ave Walsh Ave $135.00 $140.00 $145.00 $150.00 $155.00 76 Signal Scott Blvd Space Park Dr $135.00 $140.00 $145.00 $150.00 $155.00 77 Signal Jay St Scott Blvd $135.00 $140.00 $145.00 $150.00 $155.00 78 Signal Olcott St Scott Blvd $135.00 $140.00 $145.00 $150.00 $155.00 79 Signal Octavius Scott Blvd $135.00 $140.00 $145.00 $150.00 $155.00 80 Signal Bowers Ave Scott Blvd $135.00 $140.00 $145.00 $150.00 $155.00 81 Signal Lakeside Dr Scott Blvd $135.00 $140.00 $145.00 $150.00 $155.00 82 Signal Lafayette St Laurelwood Rd $135.00 $140.00 $145.00 $150.00 $155.00 83 Signal De La Cruz Blvd Laurelwood Rd $135.00 $140.00 $145.00 $150.00 $155.00 84 Signal Bowers Ave Augustine Dr $135.00 $140.00 $145.00 $150.00 $155.00 85 Signal Bowers Ave 101 South $135.00 $140.00 $145.00 $150.00 $155.00 86 Signal Lafayette St Aldo Ave $135.00 $140.00 $145.00 $150.00 $155.00 87 Signal De La Cruz Blvd Aldo Ave $135.00 $140.00 $145.00 $150.00 $155.00 88 Signal Lafayette St Laurie Ave $135.00 $140.00 $145.00 $150.00 $155.00 89 Signal Great America
Pkwy 101 North $135.00 $140.00 $145.00 $150.00 $155.00
90 Signal Lafayette St Norman Ave $135.00 $140.00 $145.00 $150.00 $155.00 91 Signal Lafayette St Clyde Ave $135.00 $140.00 $145.00 $150.00 $155.00 92 Signal Lafayette St Montague North $135.00 $140.00 $145.00 $150.00 $155.00 93 Signal Lafayette St Montague South $135.00 $140.00 $145.00 $150.00 $155.00 Agreement with Bear Electrical Solutions, LLC/Appendix B-1-Annual Maintenance Services Page 5 Rev. 07-01-18
Item
# Type
Site Description Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031 North/South
Street
East/West
Street
94 Signal De La Cruz Blvd Greenwood Dr $135.00 $140.00 $145.00 $150.00 $155.00 95 Signal Burton Dr Mission College
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
96 Signal Juliet Ln Mission College
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
97 Signal Agnew Rd Mission College
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
98 Signal San Tomas Aq
Trail Agnew Rd $135.00 $140.00 $145.00 $150.00 $155.00
99 Signal Freedom Circle Mission College
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
100 Signal Marriot Mission College
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
101 Signal Great America
Pkwy
Mission College
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
102 Signal Mission College
Circle
Mission College
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
103 Signal Lafayette St Palm Dr $135.00 $140.00 $145.00 $150.00 $155.00 104 Signal Harrigan Dr Agnew Rd $135.00 $140.00 $145.00 $150.00 $155.00 105 Signal Sun Fire Way Agnew Rd $135.00 $140.00 $145.00 $150.00 $155.00 106 Signal Lafayette St Agnew Rd $135.00 $140.00 $145.00 $150.00 $155.00 107 Signal Lick Mill Blvd Moreland Way $135.00 $140.00 $145.00 $150.00 $155.00 108 Signal Great America
Pkwy Patrick Henry Dr $135.00 $140.00 $145.00 $150.00 $155.00 109 Signal Lafayette St Hope Dr $135.00 $140.00 $145.00 $150.00 $155.00 110 Signal Lafayette St Eisenhower Dr $135.00 $140.00 $145.00 $150.00 $155.00 111 Signal Lick Mill Blvd Hope Dr $135.00 $140.00 $145.00 $150.00 $155.00 112 Signal Lafayette St Hogan Dr $135.00 $140.00 $145.00 $150.00 $155.00 Agreement with Bear Electrical Solutions, LLC/Appendix B-1-Annual Maintenance Services Page 6 Rev. 07-01-18
Item
# Type
Site Description Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031 North/South
Street
East/West
Street
113 Signal Great America
Pkwy Old Glory Ln $135.00 $140.00 $145.00 $150.00 $155.00 114 Signal Stern Ave Stevens Creek
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
115 Signal Lafayette St Calle De
Primavera $135.00 $140.00 $145.00 $150.00 $155.00
116 Signal Lick Mill Blvd Tasman Dr $135.00 $140.00 $145.00 $150.00 $155.00 117 Signal Calle De Sol Tasman Dr $135.00 $140.00 $145.00 $150.00 $155.00 118 Signal Centennial Blvd Tasman Dr $135.00 $140.00 $145.00 $150.00 $155.00 119 Signal Convention Center Tasman Dr $135.00 $140.00 $145.00 $150.00 $155.00 120 Signal Great America
Pkwy Tasman Dr $135.00 $140.00 $145.00 $150.00 $155.00
121 Signal Old Ironsides Dr Tasman Dr $135.00 $140.00 $145.00 $150.00 $155.00 122 Signal Patrick Henry Dr Tasman Dr $135.00 $140.00 $145.00 $150.00 $155.00 123 Signal Great America
Pkwy Bunker Hill Ln $135.00 $140.00 $145.00 $150.00 $155.00 124 Signal Lafayette St Calle De Luna $135.00 $140.00 $145.00 $150.00 $155.00 125 Signal Great America
Pkwy
Old Mtn/Alviso
Rd $135.00 $140.00 $145.00 $150.00 $155.00
126 Signal Betsy Ross Drive Old Mtn/Alviso
Rd $135.00 $140.00 $145.00 $150.00 $155.00
127 Signal Great America
Pkwy
Great America
Way $135.00 $140.00 $145.00 $150.00 $155.00
128 Signal Ped Crossing Tasman Dr $135.00 $140.00 $145.00 $150.00 $155.00 129 Signal De La Cruz Blvd Reed St $135.00 $140.00 $145.00 $150.00 $155.00 130 Signal San Tomas Aq
Trail Monroe St $135.00 $140.00 $145.00 $150.00 $155.00 131 Signal Lakeside Dr Augustine Dr $135.00 $140.00 $145.00 $150.00 $155.00 Agreement with Bear Electrical Solutions, LLC/Appendix B-1-Annual Maintenance Services Page 7 Rev. 07-01-18
Item
# Type
Site Description Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031 North/South
Street
East/West
Street
132 Signal Oakmead Village
Dr Scott Blvd $135.00 $140.00 $145.00 $150.00 $155.00
133 Signal Garrett Dr Scott Blvd $135.00 $140.00 $145.00 $150.00 $155.00 134 Signal Scott Blvd Anna Dr $135.00 $140.00 $145.00 $150.00 $155.00 135 Signal McCormick El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 136 Signal Montgomery Dr Scott Blvd $135.00 $140.00 $145.00 $150.00 $155.00 137 Signal Montgomery Dr Augustine Dr $135.00 $140.00 $145.00 $150.00 $155.00 138 Signal Scott Blvd Walsh Ave $135.00 $140.00 $145.00 $150.00 $155.00 139 Signal Ped Crossing Augustine Dr $135.00 $140.00 $145.00 $150.00 $155.00 140 Signal Coronado P (Alley
B) Augustine Dr $135.00 $140.00 $145.00 $150.00 $155.00 141 Signal Lafayette St Reed St $135.00 $140.00 $145.00 $150.00 $155.00 142 Signal Nobili Ave Monroe St $135.00 $140.00 $145.00 $150.00 $155.00 143 Signal Calvert Drive Calvert Ct $135.00 $140.00 $145.00 $150.00 $155.00 144 Signal Monroe St Chromite Dr $135.00 $140.00 $145.00 $150.00 $155.00 145 Signal Cronin Dr Pruneridge Ave $135.00 $140.00 $145.00 $150.00 $155.00 146 Signal Brokaw Rd Wondo Wy $135.00 $140.00 $145.00 $150.00 $155.00 147 HAWK Lafayette St Lexington St $135.00 $140.00 $145.00 $150.00 $155.00 148 HAWK Lafayette St Franklin St $135.00 $140.00 $145.00 $150.00 $155.00 149 HAWK Moraga St Benton St $135.00 $140.00 $145.00 $150.00 $155.00 150 HAWK Meadowbrook Dr Monroe St $135.00 $140.00 $145.00 $150.00 $155.00 151 HAWK Glade Dr Monroe St $135.00 $140.00 $145.00 $150.00 $155.00 152 HAWK Alpine Ave El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 153 HAWK Buchanan Dr El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 154 HAWK Morse Ln El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 155 HAWK Harrison St El Camino Real $135.00 $140.00 $145.00 $150.00 $155.00 156 HAWK Coronado Dr Scott Blvd $135.00 $140.00 $145.00 $150.00 $155.00 Agreement with Bear Electrical Solutions, LLC/Appendix B-1-Annual Maintenance Services Page 8 Rev. 07-01-18
Item
# Type
Site Description Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031 North/South
Street
East/West
Street
157 HAWK Lick Mill Blvd East River $135.00 $140.00 $145.00 $150.00 $155.00 158 HAWK Sonoma Pl Benton St $135.00 $140.00 $145.00 $150.00 $155.00 159 HAWK Washington St Linden Dr $135.00 $140.00 $145.00 $150.00 $155.00 160 HAWK Washington St Manchester Dr $135.00 $140.00 $145.00 $150.00 $155.00 161 HAWK Kiely Blvd Malabar $135.00 $140.00 $145.00 $150.00 $155.00 162 HAWK Scott Blvd Harrison St $135.00 $140.00 $145.00 $150.00 $155.00 163 Reversible Lewis St e/o Lafayette St $135.00 $140.00 $145.00 $150.00 $155.00 164 Reversible Lafayette St n/o Harrison St $135.00 $140.00 $145.00 $150.00 $155.00 165 Reversible Lafayette St n/o Fremont St $135.00 $140.00 $145.00 $150.00 $155.00 166 Reversible Lafayette St s/o Fremont St $135.00 $140.00 $145.00 $150.00 $155.00 167 Reversible Lafayette St n/o Franklin St $135.00 $140.00 $145.00 $150.00 $155.00 168 Reversible Lafayette St s/o Franklin St $135.00 $140.00 $145.00 $150.00 $155.00 169 Beacon Monroe St Marchese Way $135.00 $140.00 $145.00 $150.00 $155.00 170 Beacon Fallon Ave Saratoga Ave $135.00 $140.00 $145.00 $150.00 $155.00 171 Beacon Monroe St s/o Chromite Dr $135.00 $140.00 $145.00 $150.00 $155.00 172 Beacon Monroe St s/o Calabazas
Ave $135.00 $140.00 $145.00 $150.00 $155.00
173 Beacon The Alameda Benton St $135.00 $140.00 $145.00 $150.00 $155.00 174 Beacon Saratoga Ave e/o Cypress Ave $135.00 $140.00 $145.00 $150.00 $155.00 175 Beacon Saratoga Ave w/o Los Padres
Blvd $135.00 $140.00 $145.00 $150.00 $155.00
176 Beacon Bowers Ave n/o Chromie Dr $135.00 $140.00 $145.00 $150.00 $155.00 177 Beacon Bowers Ave n/o Bonnie Dr $135.00 $140.00 $145.00 $150.00 $155.00 178 Beacon Lick Mill Blvd East River Pkwy $135.00 $140.00 $145.00 $150.00 $155.00 179 Beacon Lick Mill Blvd Fitzpatrick Way $135.00 $140.00 $145.00 $150.00 $155.00 180 RRFB Octavius Dr Augustine Dr $135.00 $140.00 $145.00 $150.00 $155.00 Agreement with Bear Electrical Solutions, LLC/Appendix B-1-Annual Maintenance Services Page 9 Rev. 07-01-18
Item
# Type
Site Description Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031 North/South
Street
East/West
Street
181 RRFB Octavius Dr s/o Augustine Dr $135.00 $140.00 $145.00 $150.00 $155.00 182 RRFB Montogomery Dr s/o Augustine Dr $135.00 $140.00 $145.00 $150.00 $155.00 183 RRFB Juliet Ln n/o Laureldwood
Rd $135.00 $140.00 $145.00 $150.00 $155.00
184 Beacon Halford Ave Burnley Way $135.00 $140.00 $145.00 $150.00 $155.00 185 RRFB Los Padres Blvd Royal Dr $135.00 $140.00 $145.00 $150.00 $155.00 186 RRFB Townsend Ave Cabrillo Ave $135.00 $140.00 $145.00 $150.00 $155.00 187 Beacon Lafayette St Reeve St $135.00 $140.00 $145.00 $150.00 $155.00 188 RRFB e/o Hoover Dr Cabrillo Ave $135.00 $140.00 $145.00 $150.00 $155.00 189 RRFB Morrison Ave Cabrillo Ave $135.00 $140.00 $145.00 $150.00 $155.00 190 RRFB Pomeroy Ave Humbolt Ave $135.00 $140.00 $145.00 $150.00 $155.00 191 RRFB Pomeroy Ave Lochinvar Ave $135.00 $140.00 $145.00 $150.00 $155.00 192 RRFB The Alameda n/o Mission St $135.00 $140.00 $145.00 $150.00 $155.00

193 Underground Service Alerts Request
(Hourly) $116.00 $120.00 $125.00 $130.00 $135.00
Agreement with Bear Electrical Solutions, LLC/Appendix B2-As-Needed Services Page 1 Rev. 07-01-18
Appendix B-2
As-Needed Services

This Appendix B-2 sets forth the detailed fee schedule for as-needed services pursuant to Exhibit A, Scope of Services.

Item
No. Service Description UOM
Unit Cost
Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Unit Cost
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Unit Cost
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Unit Cost
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Unit Cost
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031
1 Remove safety light Each $40.00 $41.00 $41.00 $41.00 $41.00 2 Remove existing MAS
signal Each $40.00 $41.00 $41.00 $41.00 $41.00
3 Remove existing SV/TV/SP
signal Each $40.00 $41.00 $41.00 $41.00 $41.00
4 Furnish and install LED
safety light Each $670.00 $700.00 $700.00 $700.00 $700.00 5 Furnish and install RRFB
signal Each $4,740.00 $4,800.00 $4,800.00 $4,800.00 $4,800.00 6 Furnish and install 3-section
vehicle signal Each $800.00 $840.00 $845.00 $845.00 $845.00 7 Furnish and install 5-section
vehicle signal Each $1,250.00 $1,300.00 $1,300.00 $1,300.00 $1,300.00 8 Furnish and install 16x18
pedestrian signal Each $800.00 $840.00 $840.00 $840.00 $840.00 9 Furnish and install
MAS/MAT framework Each $220.00 $225.00 $225.00 $225.00 $225.00 10 Furnish and install
SV/TV/SP-1-T framework Each $510.00 $525.00 $525.00 $525.00 $525.00 11 Furnish and install
SV/TV/SP-2-T framework Each $565.00 $575.00 $580.00 $580.00 $580.00 12 Furnish and install SV/TV-3-
T framework Each $950.00 $965.00 $965.00 $965.00 $965.00 13 Furnish and install Traffic
Controller Unit Each $10,150.00 $10,250.00 $11,000.00 $11,000.00 $11,000.00 Agreement with Bear Electrical Solutions, LLC/Appendix B2-As-Needed Services Page 2 Rev. 07-01-18
Item
No. Service Description UOM
Unit Cost
Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Unit Cost
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Unit Cost
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Unit Cost
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Unit Cost
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031
14 Furnish, install, and test 12-
SM Fiber Optic Cable LF $3.00 $3.10 $3.10 $3.10 $3.10
15 Furnish, install, and test 48-
SM Fiber Optic Cable LF $3.30 $3.40 $3.40 $3.40 $3.40
16 Fiber Optic Fusion Splice Each $70.00 $72.00 $72.00 $72.00 $72.00 17 Remove and replace video
detection camera Each $8,000.00 $8,240.00 $8,240.00 $8,240.00 $8,240.00 18 Remove and replace PTZ
camera Each $4,500.00 $4,550.00 $4,550.00 $4,600.00 $4,600.00 19 Furnish and install video
detection camera with
wiring to cabinet
Each $8,000.00 $8,240.00 $8,240.00 $8,240.00 $8,240.00
20 Furnish and install PTZ
camera with wiring to
cabinet
Each $4,500.00 $4,550.00 $4,600.00 $4,600.00 $4,600.00
21 Remove existing push
button Each $40.00 $41.00 $41.00 $41.00 $41.00
22 Furnish and install push
button Each $335.00 $340.00 $345.00 $345.00 $345.00
23 Furnish and install APS
system complete (8 PPB) Each $13,700.00 $14,120.00 $14,120.00 $14,120.00 $14,120.00 24 Remove existing pull box Each $800.00 $825.00 $825.00 $825.00 $825.00 25 Remove and replace #6 pull
box cover Each $150.00 $155.00 $155.00 $155.00 $155.00
26 Furnish and install #6 pull
box complete Each $900.00 $900.00 $900.00 $900.00 $900.00 27 Furnish and install #6E pull
box complete Each $1,200.00 $1,200.00 $1,200.00 $1,200.00 $1,200.00 28 Install Type D loop –
Mobilize for qty 1-4
Each
Loop $1,100.00 $1,135.00 $1,170.00 $1,200.00 $1,240.00
Agreement with Bear Electrical Solutions, LLC/Appendix B2-As-Needed Services Page 3 Rev. 07-01-18
Item
No. Service Description UOM
Unit Cost
Initial Term
Year 1 of 5
07/01/2026 –
06/30/2027
Unit Cost
Initial Term
Year 2 of 5
07/01/2027 –
06/30/2028
Unit Cost
Initial Term
Year 3 of 5
07/01/2028 –
06/30/2029
Unit Cost
Initial Term
Year 4 of 5
07/01/2029 –
06/30/2030
Unit Cost
Initial Term
Year 5 of 5
07/01/2030 –
06/30/2031
29 Install Type E loop –
Mobilize for qty 1-9
Each
Loop $900.00 $930.00 $955.00 $985.00 $1,015.00
30 Install Type E loop –
Mobilize for qty 10+
Each
Loop $800.00 $825.00 $850.00 $875.00 $900.00

Agreement with Bear Electrical Solutions, LLC/Appendix C-Insurance Requirements Page 1 Rev. 07-01-18

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Contractor’s indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect, at its sole cost and expense, the following insurance policies with at least the indicated coverages, provisions and endorsements:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury

2. Exact structure and layering of the coverage shall be left to the discretion of Contractor; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned, non-owned and hired autos.

Agreement with Bear Electrical Solutions, LLC/Appendix C-Insurance Requirements Page 2 Rev. 07-01-18
In the event that the Work being performed under this Agreement involves transporting of hazardous or regulated substances, hazardous or regulated wastes and/or hazardous or regulated materials, Contractor and/or its subcontractors involved in such activities shall provide coverage with a limit of two million dollars ($2,000,000) per accident covering transportation of such materials by the addition to the Business Auto Coverage Policy of Environmental Impairment Endorsement MCS90 or Insurance Services Office endorsement form CA 99 48, which amends the pollution exclusion in the standard Business Automobile Policy to cover pollutants that are in or upon, being transported or towed by, being loaded onto, or being unloaded from a covered auto.

C. WORKERS’ COMPENSATION

1. Workers’ Compensation Insurance Policy as required by statute and employer’s liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.

2. The indemnification and hold harmless obligations of Contractor included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Contractor or any subcontractor under any Workers’ Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor’s work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85 or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the Indemnities may possess, including any self-insurance or self-insured retention they may have. Any other Agreement with Bear Electrical Solutions, LLC/Appendix C-Insurance Requirements Page 3 Rev. 07-01-18
insurance Indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor’s insurance.

3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of non- renewal.

4. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through D of this Exhibit C, above.

E. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:

1. Contractor agrees to ensure that subcontractors, and any other party involved with the Services who is brought onto or involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of Agreement with Bear Electrical Solutions, LLC/Appendix C-Insurance Requirements Page 4 Rev. 07-01-18
complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.

F. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City’s approval as to adequacy of the insurance protection.

G. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

Upon City’s request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be emailed to:
[email protected]
Or mailed to:

EBIX Inc.

City of Santa Clara – Department of Public Works
P.O. Box 100085 – S2
Duluth, GA 30096

Telephone number: 951-766-2280
Fax number: 770-325-0409
H. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall Agreement with Bear Electrical Solutions, LLC/Appendix C-Insurance Requirements Page 5 Rev. 07-01-18
be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

Agreement with Bear Electrical Solutions, LLC/Exhibit D-Labor Compliance Page 1 Rev. 07-01-18

EXHIBIT D

LABOR COMPLIANCE ADDENDUM
This Agreement is subject to the requirements of California Labor Code section 1720 et seq. requiring the payment of prevailing wages, the training of apprentices, and compliance with other applicable requirements.

I. Prevailing Wage Requirements

1. Contractor shall be obligated to pay not less than the General Prevailing Wage Rate, which can be found at www.dir.ca.gov and are on file with the City Clerk’s office, which shall be available to any interested party upon request. Contractor is also required to have a copy of the applicable wage determination posted and/or available at each job site.

2. Specifically, contractors are reminded of the need for compliance with Labor Code Section 1774-1775 (the payment of prevailing wages and documentation of such), Section 1776 (the keeping and submission of accurate certified payrolls) and 1777.5 in the employment of apprentices on public works projects. Further, overtime must be paid for work in excess of 8 hours per day or 40 hours per week pursuant to Labor Code Section 1811-1813.

3. Special prevailing wage rates generally apply to work performed on weekends, holidays and for certain shift work. Depending on the location of the project and the amount of travel incurred by workers on the project, certain travel and subsistence payments may also be required.

Contractors and subcontractors are on notice that information about such special rates, holidays, premium pay, shift work and travel and subsistence requirements can be found at www.dir.ca.gov .

4. Only bona fide apprentices actively enrolled in a California Division of Apprenticeship Standards approved program may be employed on the project as an apprentice and receive the applicable apprenticeship prevailing wage rates. Apprentices who are not properly supervised and employed in the appropriate ratio shall be paid the full journeyman wages for the classification of work performed.

5. As a condition to receiving progress payments, final payment and payment of retention on any and all projects on which the payment of prevailing wages is required, Contractor agrees to present to City, along with its request for payment, all applicable and necessary certified payrolls (for itself and all applicable subcontractors) for the time period covering such payment request. The term “certified payroll” shall include all required documentation to comply with the mandates set forth in Labor Code Section 1720 et seq, as well as any additional documentation requested by the City or its designee including, but not limited to: certified Agreement with Bear Electrical Solutions, LLC/Exhibit D-Labor Compliance Page 2 Rev. 07-01-18
payroll, fringe benefit statements and backup documentation such as monthly benefit statements, employee timecards, copies of wage statements and cancelled checks, proof of training contributions (CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.

6. In addition to submitting the certified payrolls and related documentation to City, Contractor and all subcontractors shall be required to submit certified payroll and related documents electronically to the California Department of Industrial Relations. Failure to submit payrolls to the DIR when mandated by the project parameters shall also result in the withholding of progress, retention and/or final payment.

7. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

8. No contractor or subcontractor may be awarded a contract for public work on a public works project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Contractors MUST be a registered “public works contractor” with the DIR AT THE TIME OF BID. Where the prime contract is less than $15,000 for maintenance work or less than $25,000 for construction alternation, demolition or repair work, registration is not required.

9. All contractors/subcontractors and related construction services subject to prevailing wage, including but not limited to: trucking, surveying and inspection work must be registered with the Department of Industrial Relations as a “public works contractor”. Those you fail to register and maintain their status as a public works contractor shall not be permitted to perform work on the project.

10. Should any contractor or subcontractors not be a registered public works contractor and perform work on the project, Contractor agrees to fully indemnify the City for any fines assessed by the California Department of Industrial Relations against the City for such violation, including all staff costs and attorney’s fee relating to such fine.

11. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

J. Audit Rights
All records or documents required to be kept pursuant to this Agreement to verify compliance with this Addendum shall be made available for audit at no cost to City, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such records or documents shall be provided to City for audit at City Hall when it is Agreement with Bear Electrical Solutions, LLC/Exhibit D-Labor Compliance Page 3 Rev. 07-01-18
practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records or documents shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.

K. Enforcement

1. City shall withhold any portion of a payment; including the entire payment amount, until certified payroll forms and related documentation are properly submitted, reviewed and found to be in full compliance. In the event that certified payroll forms do not comply with the requirements of Labor Code Section 1720 et seq., City may continue to hold sufficient funds to cover estimated wages and penalties under the Agreement.

2. Based on State funding sources, this project may be subject to special labor compliance requirements of Proposition 84.

3. The City is not obligated to make any payment due to Contractor until Contractor has performed all of its obligations under these provisions. This provision means that City can withhold all or part of a payment to Contractor until all required documentation is submitted. Any payment by the City despite Contractor’s failure to fully perform its obligations under these provisions shall not be deemed to be a waiver of any other term or condition contained in this Agreement or a waiver of the right to withhold payment for any subsequent breach of this Addendum.

City or the California Department of Industrial Relations may impose penalties upon contractors and subcontractors for failure to comply with prevailing wage requirements.

These penalties are up to $200 per day per worker for each wage violation identified; $100 per day per worker for failure to provide the required paperwork and documentation requested within a 10-day window; and $25 per day per worker for any overtime violation.

Agreement with Bear Electrical Solutions, LLC/Exhibit E-Notice of Exercise of Option to Extend Agreement Page 1
Rev. 07-01-18

EXHIBIT E

NOTICE OF EXERCISE OF OPTION TO EXTEND AGREEMENT

AGREEMENT TITLE:

CONTRACTOR:

DATE:

Pursuant to Section __ of the Agreement referenced above, the City of Santa Clara hereby exercises its option to extend the term under the following provisions:

OPTION NO. # of #

NEW OPTION TERM
Begin Date
End Date

CHANGES IN RATE OF COMPENSATION

Percentage change in CPI upon which adjustment is based:

Pursuant to Section __ of Exhibit B (Schedule of Fees) of the Agreement the rates of compensation are hereby adjusted as follows:
(use attachment if necessary)

MAXIMUM COMPENSATION for New Option Term:

For the option term exercised by this Notice, City shall pay Contractor an amount not to exceed the amount set forth above for Contractor’s services and reimbursable expenses, if any. The undersigned signing on behalf of the City of Santa Clara hereby certifies that an unexpended appropriation is available for the term exercised by this Notice, and that funds are available as of the date of this signature.

□
Agreement with Bear Electrical Solutions, LLC/Exhibit E-Notice of Exercise of Option to Extend Agreement Page 2
Rev. 07-01-18

Approved as to Form:

Dated:

GLEN R. GOOGINS
City Attorney

JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-357 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Action on an Agreement with Brown Reynolds Watford Architects for Design Professional Services for the Fire Station 5 Replacement Project

BACKGROUND
Originally constructed in 1962, Fire Station 5 (located at 1912 Bowers Avenue, Attachment 1) is in need of replacement to address deficiencies in operational capacity, seismic performance, accessibility, and modern fire service requirements. The existing 3,000 square-foot facility no longer supports current apparatus sizes, staffing needs, ADA standards, or essential support spaces.

A property condition assessment completed in 2017 recommended the replacement of the existing fire station with a new facility. The Fire Station 5 Renovation Project (Project) includes the design and construction of a new fire station with a focus on key program elements such as accommodations for up to ten personnel with individual dorm rooms, a dedicated administrative space, kitchen, day room, community room, and efficiently reconfigured apparatus circulation, parking, and site access. The Project will also include a gym, on-site refueling infrastructure, and sustainable features such as a gray water capture system, and three possible apparatus bays to accommodate future expansion needs of the Fire Department. The design will incorporate firefighter health and safety considerations, including separation of living and working spaces, HVAC throughout the facility, and infrastructure to support ongoing operational and training needs.

The Project was previously unfunded, however, in November 2024, Santa Clara voters approved Measure I, authorizing the issuance of General Obligation bonds to address the City’s infrastructure needs, including the replacement of Fire Station 5. To prepare the design and construction bid documents for the Project, the City will need to retain a consultant to provide engineering design services.

DISCUSSION
Pursuant to City Code Section 2.105.140(c) and State laws governing procurement of architectural and engineering services, the City followed a qualifications-based selection process. Under this process, proposers are evaluated based on their demonstrated competence and qualifications, and the most qualified proposer(s) is selected, subject to the negotiation of fair and reasonable compensation.

On January 16, 2026, a competitive Request for Proposals (RFP) was published on the City’s e- procurement platform. The City received four proposals from Brown Reynolds Watford Architects; CSHQA; Joseph Chow & Associates, Inc. and Aetypic, Inc. Joint Venture (JCA/AET JV); and Ten Over Studio. A proposal review panel consisting of staff from the Department of Public Works and Fire Department evaluated each proposal against the criteria set forth in the RFP, including City of Santa Clara Printed on 6/19/2026Page 1 of 3
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26-357 Agenda Date: 6/23/2026
responsiveness, qualifications of the firm, experience, availability of key staff, project approach, and ability to complete the project within the proposed schedule. Based on the panel’s evaluation, staff recommends awarding the agreement to Brown Reynolds Watford Architects (BRW). BRW demonstrated a strong understanding of the Project and provided an excellent approach to the design work presented in the RFP. Also, BRW has extensive architecture experience working in the Bay Area and has successfully completed similar fire station projects in the past.

The proposed agreement (Attachment 2) includes a negotiated scope of services and fees based upon the understanding of the work to be performed. The scope of services generally includes a review of prior facility assessments and Fire Department operational requirements, project management, preliminary engineering, preparation of design and construction documents, bid and construction support, and project close-out.

Staff recommends entering into the agreement with BRW to provide design professional services for the Project. Approval of this agreement will provide design professional services necessary to develop the design and construction documents to implement the Project. The Agreement includes prevailing wage requirements.

ENVIRONMENTAL REVIEW
This action is for design professional services and the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act ("CEQA") Guidelines section 15378 as the action being considered does not commit the City to undertake the projects and future discretionary approvals are required by the City to approve the projects for construction.

Environmental review in accordance with CEQA will occur as part of the design and approval process for any project subject of the design professional services of this agreement.

FISCAL IMPACT
The proposed agreement is for a total not-to-exceed amount of $1,598,220. This amount includes $1,366,000 for basic services, and a not-to-exceed amount of $232,220 for additional services and reimbursable expenses. Funding for the Agreement is available in Fire Station 5 Replacement project in the Measure I General Obligation Bond Projects Fund.

COORDINATION
This report has been coordinated with the Finance Department, the Fire Department, and the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve and authorize the City Manager to execute an Agreement with Brown Reynolds Watford Architects for Design Professional Services for the Fire Station 5 Replacement Project in the not- to-exceed amount of $1,598,220, in a final form approved by the City Attorney; and City of Santa Clara Printed on 6/19/2026Page 2 of 3
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26-357 Agenda Date: 6/23/2026

2. Authorize the City Manager to make minor modifications to the Agreement including time extensions, if needed, in a final form approved by the City Attorney.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Project Location Map

2. Agreement with BRW Architects
City of Santa Clara Printed on 6/19/2026Page 3 of 3
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Attachment 1
Project Location Map

NOT TO SCALE
Fire Station 5
Replacement Project
8:2 El Camino Real A
.,,.~~1-________,,;.__- • N
Design Professional Agreement with Brown Reynolds Watford Architects, Inc. Page 1 Rev. 09-28-18
EBIX Insurance No. *S20000_____

AGREEMENT FOR DESIGN PROFESSIONAL SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
BROWN REYNOLDS WATFORD ARCHITECTS, INC.

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Brown Reynolds Watford Architects, Inc., a Texas corporation, (Contractor). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. City desires to secure the design professional services more fully described in this Agreement, at Exhibit A, entitled “Scope of Services”; B. “Design professional” includes licensed architects, licensed landscape architects, registered professional engineers and licensed professional land surveyors; C. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
D. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A – Scope of Services
Exhibit B – Schedule of Fees
Exhibit C – Insurance Requirements
Exhibit D – Labor Compliance Addendum
Design Professional Agreement with Brown Reynolds Watford Architects, Inc. Page 2 Rev. 09-28-18
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on June 23, 2026 and terminate on June 22, 2032.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

A. All reports, costs estimates, plans and other documentation which may be submitted or furnished by Contractor shall be approved and signed by an appropriate qualified licensed professional in the State of California.

B. The title sheet for specifications and reports, and each sheet of plans, shall bear the professional seal, certificate number, registration classification, expiration date of certificate and signature of the design professional responsible for their preparation.

4. WARRANTY

Contractor expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based. Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Contractor for the cost incurred by City.

5. QUALIFICATIONS OF CONTRACTOR - STANDARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor’s representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc. Page 3 Rev. 09-28-18

6. COMPENSATION AND PAYMENT
In consideration for Contractor’s complete performance of Services, City shall pay Contractor for all materials provided and Services rendered by Contractor in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is one million five hundred and ninety-eight thousand and two hundred twenty dollars ($1,598,220), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Contractor’s expense. Contractor shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Contractor.

B. Termination for Default. If Contractor fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Contractor.

C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Contractor will deliver to City all City information or material that Contractor has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Contractor bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Contractor shall not hire subcontractors without express written permission from City.

Contractor shall be as fully responsible to City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons directly employed by it.

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc. Page 4 Rev. 09-28-18

10. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Contractor and all other written information submitted to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Contractor which is otherwise known to Contractor or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Contractor may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Contractor shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Contractor shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Contractor agrees Design Professional Agreement with Brown Reynolds Watford Architects, Inc. Page 5 Rev. 09-28-18
to assist City in meeting City’s reporting requirements to the State and other agencies with respect to Contractor’s Services hereunder.

14. HOLD HARMLESS/INDEMNIFICATION
To the extent permitted by law, Contractor agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, to the extent arising out of, pertaining to, or related to the negligence, recklessness, or willful misconduct of the Contractor, its employees, subcontractors, or agents in the performance, or non-performance, of Services under this Agreement.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Contractor agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Public Works Department
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected], and
[email protected]

And to Contractor addressed as follows:

Brown Reynolds Watford Architects, Inc.
c/o F. Christopher Ford, AIA
1620 Montgomery Street, Suite 320
and by e-mail at [email protected]
Design Professional Agreement with Brown Reynolds Watford Architects, Inc. Page 6 Rev. 09-28-18
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Contractor shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Contractor’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Contractor has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

Due to the nature of the Services to be performed, Consultant shall promptly file a Statement of Economic Interests (Form 700) upon commencement of the Agreement in accordance with California Government Code section 87200, et seq.

19. CONFLICTS OF INTEREST
Contractor certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor is familiar with the provisions of California Government Code section 87100 and following, and certifies that it does not know of any facts which would violate these code provisions. Contractor will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Contractor shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc. Page 7 Rev. 09-28-18

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

CONTINUED ON PAGE 9

Design Professional Agreement with Brown Reynolds Watford Architects, Inc. Page 8 Rev. 09-28-18
The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney

JŌVAN GROGAN
City Manager
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”

BROWN REYNOLDS WATFORD ARCHITECTS, INC.
a Texas Corporation

Dated:

By (Signature):

Name:

Title:

Principal Place of
Business Address:

Email Address:

Telephone: ( )
Fax: ( )
“CONTRACTOR”

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 1
Rev. 09-28-18

EXHIBIT A

SCOPE OF SERVICES
The Services to be performed for the City by the Contractor under this Agreement are set forth below.

I. BACKGROUND

The City is undertaking the replacement of Fire Station 5, originally constructed in 1958 and expanded in 1970, to address significant deficiencies in operational capacity, seismic performance, accessibility, and modern fire service requirements.

The existing 3,000-square-foot facility no longer supports current apparatus sizes, staffing needs, ADA standards, and essential support spaces. A facility assessment performed in 2017 determined that full replacement of the station is the most cost- effective and functional long-term solution (Attachment H). The City intends to follow the recommendation of this study to demolish the existing structure and construct a new, modern fire station on the existing site to meet current and future operational needs.

This project is funded through Measure I, a voter-approved general obligation bond measure approved by Santa Clara voters in November 2024. Measure I provides funding for the repair, replacement, and modernization of critical City infrastructure and public safety facilities, including fire stations. Bond proceeds allocated under Measure I will be used to support the demolition of the existing facility and construction of a new fire station on the current site. The project is subject to all applicable Measure I requirements, including use-of-funds restrictions and oversight provisions.

II. PROJECT DESCRIPTION AND REQUIRED SERVICES

This Scope of Services is anticipated as necessary to meet City’s objectives. The Proposer is encouraged to incorporate their own expertise into their proposed Scope of Services to be submitted as part of their proposal and propose additions, deletions, or modifications to this Scope of Services that the Proposer deems necessary or advisable to meet City’s objectives. Consultant will be expected to provide complete, professional, high-quality services and products; to provide consultation and work with the city staff and others involved in the project; and to provide the expertise, guidance, and assistance in accomplishing the work. All work shall be done in accordance with the City Standard Plans and Specifications, ADA Design Guidelines and Regulations, latest building and fire codes, city reach codes, and other applicable codes and standards recommended by the Consultant.

Consultant work includes, but are not limited to:
 Review the Attachment H – 2017 Fire Station 5 facility assessment provided to the city to understand the proposed site layout and original recommendations. Footprints and layouts are conceptual and can be Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 2
Rev. 09-28-18
modified or adjusted to meet other requirements included in this RFP and Scope of Services.

 Review Attachment I for additional fire department design requests to provide engineering input and include in schematic design.

 Evaluate and survey existing site and constraints, including access, site frontage, trees, utility connections, topography, easements, hazardous materials, stormwater conditions, and adjacency to surrounding land uses, and recommend an efficient site and building configuration that enhances operational flow, emergency response times, and long-term functionality.

 Conduct a detailed review of existing utilities and coordinate with the City, Silicon Valley Power, and other utility providers to confirm capacities, connection points, and any relocation or upgrade requirements. Utilities for review include, but are not limited to the following: electrical, sanitary sewer, fiber, storm drain, water, recycled water, etc.

 Review the proposed layout concept and Fire Department requests and provide feedback that may improve emergency apparatus circulation, staff and public parking, and safe ingress and egress if possible.

 Prepare architectural designs for a complete replacement fire station, including apparatus bays, administrative and training spaces, kitchens, restrooms, dormitory and support areas, fitness spaces, and exterior operational areas.

 Provide full engineering design services including, but not limited to, surveying, geotechnical, structural, civil, mechanical, electrical, low voltage, plumbing, fire protection, stormwater, lighting, security, waterproofing, and communication systems. Engineering design will include site, as well as site frontage work.

 Provide a stormwater treatment design detailing how proposed GSI facilities are sized based on the requirements of C.3 of the MRP.

 Provide soils report for site.

 Provide off haul soil characterization testing and sampling.

 Provide Phase II environmental assessment for the site.

 Coordinate with Fire Department for compatible fire sprinkler and alarms with existing systems.

 Implement any traffic signal preemption needed with new driveway layout.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 3
Rev. 09-28-18

 Identify, test, evaluate, and manage hazardous materials on-site, including asbestos, lead-based paint, petroleum products, and other regulated substances. Develop an abatement and/or mitigation plans in compliance with all federal, state, and local regulations.

 Develop sustainability strategies consistent with LEED Silver–equivalent performance, CALGreen requirements, City’s Climate Action Plan, city reach code requirements, energy-efficient building systems, and photovoltaic integration opportunities. Consultant must design this building to meet LEED Silver requirements and will be responsible for preparing and submitting all documents necessary to the USGBC to obtain the LEED Silver Certification.

 Prepare cost estimates for each design submittal.

 Support the City through all required permitting processes, including coordination with Building Official, Fire Department, regulatory agencies, utility companies, environmental authorities, and other applicable jurisdictions.

 Provide procurement support services, including response to RFI, preparing addenda, evaluation of bids received, and providing a written recommendation for the award of contract, when requested.

 Provide construction-phase support services, including review of submittals, responses to RFIs, providing technical clarifications, site observations, participation in construction meetings, punch list preparation, and project closeout support.

 Consultant shall provide all necessary subconsultants and services to support the project, which includes Mechanical, Electrical, Plumbing, Architectural, Civil, Geotechnical, Environmental testing, Arborist, etc.

 Specifications and plans shall comply with State Construction Stormwater General Permits.

III. RESPONSIBILITIES OF CITY

City will provide the following information and support regarding the project as- available and applicable:

 Fire Station 5 Study report prepared in 2017 by INDIGO | Hammond + Playle Architects, LLP (Attachment H)
 Fire Department’s List of Request for Fire Station 5 Design (Attachment I)  Record drawings (as-available),
 City’s Standard Details, Specifications, Benchmark, and Design Criteria.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 4
Rev. 09-28-18
 Storm Drain (SD), Sanitary Sewer (SS), Electric, Fiber, Water and Recycled Water Block Book Maps (as-available).
 Geographic Information System (GIS) data including land parcels, street centerlines, City sanitary sewers, City storm drains, and aerial photographic tiles  Soils Inspection Report (from 2017 study)
 Hazardous Materials Inspection Report from (2017 Study)  Payment of permit application fees with other internal departments, if required.  Filing exemption under the California Environmental Quality Act, if applicable.

Besides the above, the City will work closely with the Consultant to provide any other data or records, as available and necessary for the work involved.

IV. SERVICES

PROJECT MANAGEMENT

Consultant shall:

A. Manage its team and overall project activities consistent with the direction from City in order to meet the project schedule and budget. Manage sub-consultants, maintain schedule and budget, anticipate and mitigate potential design issues and delays and coordinate and update the City on the overall progress of the Project.

B. Submit plan of work to the City for review and approval prior to proceeding any field work that involves subsurface excavation and/or coring.

C. Organize and attend project meetings with the City to discuss project progress, decisions, and direction and to coordinate activities. Meetings shall be held at key project milestones and shall include, but are not limited to:

1. Kick-off Meeting

2. Schematic Design Review Meeting

3. 65% Design Review Meeting

4. 95% Design Review Meeting

5. Various plan check and construction meetings

6. Punch list/Project Acceptance Meeting

D. Coordinate with City, design team members, consultants, utility companies, other government agencies, and other affected parties as required throughout the duration of the project as well as the Quality Assurance/Quality Control (QA/QC) activities for project deliverables.

E. Prepare, monitor, and update progress schedule in MS Project format beginning at the kickoff meeting and ending at contract award for the last submittal package. Schedule shall show significant milestones for the Project.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 5
Rev. 09-28-18
Consultant shall notify City if there are delays or potential delays in any phase of the Project. In such cases, Consultant shall make up the schedule in subsequent phases of the project or provide information to City substantiating a request for time extension (which may not be approved). The schedule shall be maintained at all times and shall be submitted monthly with the invoice, and updated and submitted each time progress and milestones are achieved and/or changed.

F. Meetings shall be budgeted for and invoiced under each respective Task or activity requiring a meeting and not as project management. Preparation for meetings shall be considered as included in the Task or activity for which the meeting is involved. A kick-off meeting shall be conducted with designated City staff prior to beginning work to review anticipated Tasks and schedule, review available information and needs, and address any outstanding questions regarding the project moving forward raised by City or Consultant. During the course of Services while there is active work on the Project, Consultant shall schedule and attend brief bi-weekly (every other week) conference calls with City. The purpose of the bi-weekly conference calls will be to keep City appraised on the Project's progress and address any issues that may arise during the course of Services.

G. Provide monthly progress reports.

H. Stakeholder Coordination: Consultant shall coordinate with project stakeholders as needed to inform each stakeholder of the project work and incorporate any necessary accommodations into the final submittal documents. Project stakeholders may consist of staff from various City Departments/Divisions and agencies.

I. Provide Plan Review Log to project stakeholders during plan review process.

Provide a plan review Response Matrix summarizing comments received from project stake holders. Response Matrix shall include, but not be limited to, commenting department/division or agency, comments, response to comments, action items, and person responsible for follow up. Consultant shall be responsible for resolving comments from each commenter and shall identify to City any comments that cannot be resolved to have final discussion and resolution. Submit Response Matrix in electronic format with each route of plan check submittal.

J. Conduct QC reviews in accordance with its QA Program guidelines. Consultant shall provide a copy of its QA Program guidelines and shall provide a QC report at the end of each Task. Time spent for QA/QC reviews for specific deliverables shall be budgeted and billed under each respective task requiring QA/QC review and not as Project Management.

K. Invoicing and Contract Administration: Consultant administrative staff time Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 6
Rev. 09-28-18
spent preparing invoices for Services complete shall be considered as included in the overhead of the Consultant’s basic hourly rates and shall not be billed.

Additionally, addressing administrative issues regarding the professional Services agreement, such as preparing additional Services requests or budget modifications, shall also be considered as included in the overhead of the Consultant’s basic hourly rates and shall not be billed.

L. Payment for all responsibilities related to Project Management shall be included in the various tasks identified in Exhibit B, Schedule of Fees.

Deliverables:

1. Progress schedules in MS Project format (submitted electronically as an 11” x 17” pdf file and in native MS Project format).

2. Meeting agendas, preparation materials, and meeting minutes for each project meeting (in pdf file).

3. Monthly progress reports and invoices (in pdf file).

4. Plan review Response Matrix

Task 1: Preliminary Engineering/Evaluation

1.1 Attend Project Kick-Off Meeting and provide meeting minutes for the City to review and approve.

1.2 Perform site walk and all necessary assessment and investigations to determine the existing conditions and propose recommendations to City for the improvements. Identify preliminary permitting requirements, including environmental, building, utility, stormwater, and regulatory agency approvals.

Summarize anticipated submittals and schedule impacts.

1.3 Review all necessary as-builts to understanding existing condition to prevent utility conflicts and changes during construction.

1.4 Review Fire Station 5 Study report prepared in 2017 by INDIGO | Hammond + Playle Architects, LLP

1.5 Review Attachment I with Fire Department to implement additional requests into preliminary design.

1.6 Meet with City staff to obtain additional information and input as needed. Provide all necessary design services, including but not limited to landscape, civil, structural, mechanical and electrical design.

1.7 Perform neede d topographic survey for existing site, plans layout, and final approved improvements (from the evaluation/recommendation) for use as base layout for the design plans. Determine existing drainage paths including high and Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 7
Rev. 09-28-18
low elevation points from topographic survey.

1.8 Perform geotechnical investigation and all necessary services related to the site’s soil condition to support the design and construction of the building foundations and to meet all applicable code requirements.

1.9 City maintains a list of known utility operators in City. Consultant shall prepare a Notice of Intent to Construct (NOI) on City’s standard NOI form and submit it to the known utility operators in order to gather records for existing utilities. Location map exhibits will be required to be submitted as part of the NOI. Consultant shall provide City a draft of the NOI prior to sending it to the utility, maintain log of all NOI sent and received, and provide City all information received from the NOI.

The purpose of the collection of utility information is to identify ownership of surface features that will be impacted by the work, and also to identify if there are any high- risk utilities within the project limits that may be impacted by the work.

All data collected from the field shall be provided to the City for records. Prior to performing data collection, Consultant shall provide a work plan to the City for review and approval. No work shall be performed unless authorized by the City.

Task 1 Deliverables – Electronic format:

1. Kick-Off Meeting agenda, materials, and meeting minutes (PDF)

2. Project schedule (PDF and MS Project formats)

3. Preliminary permitting requirements summary (PDF)

4. NOI utility coordination package (NOI, exhibits, utility record log, utility responses)

5. Field notes and photographs

Task 2: Schematic Design/Value Engineering

2.1 Prepare schematic -level plans and alternatives and supporting documents sufficient to illustrate the design intent, major features, approximate dimensions, and proposed layout. Disciplines sha ll include, as applicable, architectural, civil, electrical, mechanical, landscape, and other specialty areas required for the Project.

2.2 Present at least two (2) or more layouts, as well as a cost -benefit analysis with each option to City for review and comment. At a minimum one layout must show a two-bay apparatus option and one must show a three-bay apparatus option.

2.3 After modifying the layout options in response to City comments, conduct at least one community meeting and present these design options to the community for input. Consultant to prepare all necessary documents, presentation materials, and renderings to support the outreach.

2.4 Perform a preliminary code analysis, including applicable building, fire, accessibility, zoning, and energy codes, and identify any conditions or Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 8
Rev. 09-28-18
requirements affecting the schematic design.

2.5 Verify site constraints and operational requirements, includin g access routes, emergency vehicle circulation, turning radii, apparatus bay configuration, and parking. Coordinate with Fire Department staff to confirm design supports operational workflows.

2.6 Evaluate existing and proposed utility service points and capacity. Coordinate with utility providers as necessary to confirm feasibility and identify any required upgrades or relocations.

2.7 Provide preliminary cost estimates for each schematic design alternative.

2.8 Attend a Schematic Design Review Meeting with City s taff to present design analysis, cost implications, and recommendations. Prepare meeting agenda, presentation materials, and meeting minutes.

2.9 Incorporate City comments from the Schematic Design Review Meeting and prepare a final schematic design package.

2.10 Update project schedule to reflect completion of the schematic design phase and any modifications to subsequent phases based on City direction.

Task 2 Deliverables – Electronic Format:

1. Schematic plans and alternatives and cost estimate (PDF).

2. Meeting agenda, presentation materials, and meeting minutes for Schematic Design Review Meeting (PDF).

3. Meeting agenda, presentation materials, and meeting minutes for the Schematic Design Review Meeting (PDF).

4. Updated project schedule showing design milestones and critical path (PDF and native MS Project format).

5. Phase II Environmental Assessment (PDF)

6. Final Schematic Design Package incorporating City comments (PDF and native file formats).

Task 3: 65% Construction Documents

Plans shall be drawn to scale, on D -size (24” X 36”) sheets, at an engineering scale up to 1” = 40’ maximum, conforming to City’s Design Criteria. Plans are to be drawn by AutoCAD 2021 or earlier versions, using City-provided standard AutoCAD template with background layout from Consultant’s topographic survey.

3.1 Prepare 65% Construction Documents based on the approved Schematic Design.

Drawings and specifications shall include architectural, civil, structural, mechanical, electrical, plumbing, fire protection, low -voltage, landscape, site Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 9
Rev. 09-28-18
improvements, and any specialty systems required for the Project. Package to include, but are not limited to:

1. Architectural Plans & Details
a. Site Plan.
b. Building Floor Plan(s).
c. Building Sections.
d. Building Elevations.
e. Reflected Ceiling Plan(s).
f. Key Interior Elevations showing finish materials.
g. Large Scale Plans.
h. Typical Wall Section(s) (interior & exterior)
i. Key special equipment specs/cut sheets.
j. Shelving and fixed units (cabinet & Millwork) locations. k. Furniture Plan
l. Signage Plan
m. Food service layout, if any.
n. Outline Finish Color & Materials Schedule – Min. of two (2) options for both exterior and interior.
o. Size and location of major floor, roof & wall openings. p. Identify full height partition/fire walls/smoke drafts. q. Establish system information for envelope T-24 energy calculations. r. Outline technical specifications manual (or first draft of Standard Specifications).

2. Structural Plans & Details
a. Foundation outline.
b. Floor Framing Plan(s)/Structural grid.
c. Roof Framing Plan (Typical Bay Sized).
d. All loads defined.
e. Preliminary structural member sizes based on all typical vertical loads and vibration criteria.
f. Typical framing sections.
g. Lateral defined and major elements located.
h. Outline technical specifications manual (or first draft of Standard Specifications).
i. Written statement of proposed design,

3. Mechanical Plans & Details
a. Major equipment size, weights & locations including inertia pads. Loads and emergency requirements to Architectural, Structural and Electrical. b. Major penetrations/plenums/ducts.
c. Special equipment layout.
d. Plenum space requirements determined and finalized.
e. Pre-ordered equipment identified - preliminary specifications. f. Preliminary utility requirements to plumbing - gas, water, drainage. g. Initial schedule of all equipment.
h. Outline technical specificati ons manual (or first draft of Standard Specifications).

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 10
Rev. 09-28-18

4. Plumbing Plans & Details
a. Major services sizes, weights, and locations. Loads and emergency requirements to Electrical.
b. Plumbing Plans showing major services and toilet room layouts. c. Preliminary RWL and Overflow Layout.
d. Preliminary site utilities layout, if applicable. Locate meters and sewer main connection. Coordinated with Civil.
e. Preliminary fixture list.
f. Major pipe weights to structural.
g. Pre-ordered equipment identified - preliminary specifications h. Outline technical specifications manual (or first draft of Standard Specifications).

5. Electrical Plans & Details
a. Preliminary equipment room layouts and locations.
b. Major load calculations.
c. Preliminary site design/utility coordination, essentially complete.

Coordinated with Civil.
d. Typical lighting layout showing all ceiling fixture types and ceiling mounted equipment/devices (typical bays with circuiting and switches and receptacle and telephone).
e. Branch circuit pane board, etc. layouts.
f. Define emergency power system.
g. Pre-Ordered Equipment identified - preliminary specifications. h. Outline technical specifications manual (or first draft Standard Specifications).

6. Low Voltage Plans & Details
a. Fire Alarm System.
b. Fire Alerting System.
c. Audio/Visual System.
d. Security System (Door Alarm, Card access, CCTV).
e. Equipment Monitoring and/or Alarm System.
f. Cable TV.
g. Sound Masking/Acoustical Control.
h. Telephone and Data Communications.
i. Outline technical specifications manual (or first draft Standard Specifications).

7. Lighting Plans & Details

8. Solar System Plans & Details

9. Fire Protection Plans & Details
a. Preliminary AFS layout - typical bay (unless design-build specification). b. AFS riser(s) located.
c. Major pipe weights to structural.
d. Coordinate backflow preventer location w/ Civil.
e. Outline technical specifications manual (or first draft of Standard Specifications).

10. Furniture, Fixture and Equipment (FF&E) Design Plan & Details Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 11
Rev. 09-28-18

11. Civil Plans & Details
a. Existing Conditions Sheet
b. Demolition and Tree Protection Plan
c. Layout Plan
d. Street and Sidewalk Improvement Plan
e. Grading & Drainage Plan & Details
f. Utility Plans
g. Stormwater Protection Plan & Calculations
h. Erosion Control Plan
i. Construction Details

12. Landscape Plans & Details
a. Planting Plan
b. Irrigation Plan

13. Storm Water Pollution Prevention Plan

14. Hydromodification Management Plan (HMP) (if applicable)

15. LEED and Green Building Checklist

16. Title 24 Energy Report

3.2 65% Plans shall include all existing utilities on-site and immediate surrounding off- site areas. Pertinent background information relating to proposed improvements such as, but not be limited to, layouts, fence, gate, pedestrian pathway, property lines, site entrance/exist driveway, adjacent streets shall be shown.

3.3 Confirm that all apparatus bay requirements, emergency vehicle circulation, operational adjacencies, and accessibility needs are fully incorporated.

3.4 Provide C.3 calculations and method used to determine bioretention sizing.

3.5 Provide technical specifications.

3.6 Conduct at least five (5) meetings to present the Design and the reviews of equipment, materials, FF&E and cost estimates with City staff from the Public Works and Fire Departments. At least two (2) of these meetings should focus on the architectural and finishings of the design and be held with City’s staff and departments. Within 5 Business Days of each meeting, the Consultant will submit written post -meeting summary electronically to City staff who attended the meetings. Consultant shall conduct as many other meetings as necessary with other departments and agencies and utility companies to acquire approval for the design packages.

3.7 Provide modified sections to City standard specifications to suit Project. Modified sections include, but not be limited to, general information, summary of work, measurement and payment for bid items, permit ting and agency regulatory requirements, etc.

3.8 Provide a 65% cost estimate based on the updated plans and specifications.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 12
Rev. 09-28-18

3.9 Conduct a quality control (QC) review of design documents (Plans, Specifications, and Engineer’s Cost Estimates).

3.10 City will circulate the submittal package to internal City departments for review and comments. Consultant shall be responsible for submitting the package to external stakeholders if required. Consultant shall prepare written responses to all written comments received. All redlined drawings shall be returned with Consultant’s response on the redlined drawings.

3.11 Consultant shall be responsible for resolving comments from each commenter and shall identify to City any comments that cannot be resolved. Consultant shall conduct a 65% comments review meeting with City to discuss comments on the submittal package, to identify any significant design issues, and gain concurrence as to how the submittal shall be revised as appropriate to incorporate City’s comments.

3.12 At the request of the City, the Consultant may be required to prepare all necessary documents, presentation materials, and renderings and attend a council meeting to present to City Council the design alternatives, finishings and the preferred design. This council meeting may occur during Task 3 or during other tasks as the need comes up.

Task 3 Deliverables – Electronic Format:

1. 65% Plans – One (1) PDF and one (1) AutoCAD file.

2. 65% Specifications – One (1) PDF and one (1) Microsoft Word file.

3. 65% Engineering cost estimate – One (1) PDF and one (1) Microsoft Excel file.

4. Soils Report – One (1) PDF

5. Project schedule – One (1) PDF and one (1) Microsoft Project file.

6. Quality control checklist for 65% PS&E submittal – One (1) PDF and one (1) Microsoft Word or Excel file.

7. Meeting minutes – One (1) PDF and one (1) Microsoft Word file.

8. 65% Response Matrix for comments.

Task 4: 95% Construction Documents

Based on City’s comments and direction on the 65% PS&E, Consultant shall revise the 65% PS&E to produce the 95% PS&E. Consultant shall:

4.1 Prepare 95% construction documents and supporting information for the City’s review and approval.

4.2 Provide technical specifications.

4.3 Provide commissioning, testing and start up procedures.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 13
Rev. 09-28-18

4.4 Provide modified sections to City standard specifications to suit Project. Modified sections include, but not be limited to, general information, summary of work, measurement and payment for bid items, permitting and agency regulatory requirements, etc.

4.5 Prepare an updated engineering cost estimate.

4.6 Prepare an updated project schedule.

4.7 Conduct up to five (5) meetings to present the Design and additional meetings as needed to address City comments on 95% submittal and gain concurrence as to how the documents will be revised as appropriate to incorporate City comments.

4.8 Plan, coordinate, schedule, attend meetings, and produce meeting minutes with action items for all meetings with the City as deemed necessary to efficiently complete this phase of the design in a timely manner.

4.9 Address all comments in 65% plan review Response Matrix.

4.10 Conduct a quality control (QC) review of design documents (Plans, Specifications, and Engineer’s Cost Estimates).

4.11 Provide required information to the City’s Project Specific Specification Book (Divisions 0, 1, and 2). Required information from Consultant for City’s frontend specifications shall include, but not be limited to, the followings:

a. Description of work – summary only
b. Type of Contractor’s License required
c. Construction duration for substantial completion and final completion d. Bid schedule without engineer’s estimate in excel spreadsheet e. Bid schedule with engineer’s estimate in excel spreadsheet f. Requirements for Contractor’s Statement of Qualifications (e.g. experience requirements for similar work and contract values)
g. Identification of any changes to the City’s standard specifications that are required

Task 4 Deliverables – Electronic and hard copy format:

1. 95% Plans – One (1) PDF and one (1) AutoCAD file.

2. 95% Specifications – One (1) PDF and one (1) Microsoft Word file.

3. 95% Engineering cost estimate – One (1) PDF and one (1) Microsoft Excel file.

4. Updated project schedule – One (1) PDF and one (1) Microsoft Project file.

5. Meeting minutes – One (1) PDF and one (1) Microsoft Word file.

6. Quality control checklist for 95% design submittal.

7. Written response matrix – One (1) PDF and one (1) Microsoft Word or Excel file.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 14
Rev. 09-28-18

8. Required information to the City’s Project Specific Specification Book

Task 5: 100% Construction Documents

Based on City’s comments and direction on the 95% PS&E, Consultant shall revise the 95% PS&E to produce the 100% PS&E. Consultant shall:

5.1 Prepare 100% construction documents and supporting information for the City’s review and approval.

5.2 Provide updated specifications, including the commissioning, testing and start up procedures. Specifications shall be stamped and signed (on Document 00030 – Seal) by Consultant’s Project Engineer.

5.3 Prepare an updated engineering cost estimate.

5.4 Prepare an updated project schedule.

5.5 Provide Documents for City’s PS&E approval process. Required documents are, but not be limited to, engineer’s estimate using the schedule of quantities format, recent similar project bid summaries to validate engineer’s estimate, consultant Peer Review Certification, consultant Lessons Learned from other similar projects that were applied to this Project.

5.6 100% PS&E shall be peer reviewed and a Certification of Peer Review shall be submitted with the 100% Submittal.

A statement to indicate Peer Review has been performed and name, signature, and title of the Engineer who performed it shall be added to the Plans Cover Sheet.

Certification of Peer Review: The following paragraph shall be put on the company letter head, dated, and signed by the Peer Review Engineer.

“The undersigned hereby certifies that a professional peer review of these plans and the required designs was conducted by me, a professional landscape architect with expertise and experience in the appropriate fields of landscaping equal to or greater than the Architect of Record, and that appropriate corrections have been made.”

5.7 Prepare and submit the City’s Special Inspection Form during building review for the Project, if applicable.

5.8 Meet with City staff as needed to review City comments on 100% s ubmittal and gain concurrence as to how the documents will be revised as appropriate to incorporate City comments.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 15
Rev. 09-28-18

5.9 Plan, coordinate, schedule, attend meetings, and produce meeting minutes with action items for all meetings with the City as deemed necessary to efficiently complete this phase of the design in a timely manner.

5.10 Provide written response matrix to City’s comments on 95% PS&E with all comments being addressed.

5.11 Provide list of potential bidders including company name, email ad dress, contact number, and address of business.

5.12 The City shall review the 100% Design Submittal Package (Plans, Specifications, Engineer’s cost estimate, and Project bid and construction schedule) to ensure that all comments and issues have been rectified.

Task 5 Deliverables – Electronic and hard copy format:

1. 100% Plans – One (1) PDF and one (1) AutoCAD file.

2. 100% Specifications – one (1) PDF and one (1) Microsoft Word file.

3. Structural Calculations – One (1) PDF.

4. Certification of Peer Review – One (1) PDF.

5. 100% Engineering Cost Estimate – One (1) PDF and one (1) Microsoft Excel file.

6. Updated Project Schedule – One (1) PDF and one (1) Microsoft Project file.

7. Special Inspection Form – One (1) PDF.

8. Quality control checklist for 100% design submittal.

9. Written fully addressed Response Matrix – One (1) PDF and one (1) Microsoft Word or Excel file

Task 6: Bid Documents

The Bid Documents shall incorporate all comments from the City including comments from Public Works, Sewer and Water, SVP, and any other stakeholders that are involved in the Project. Based on City’s comments and direction on the 100% PS&E, Consultant shall revise the 100% PS&E to produce the Bid Documents. Consultant shall:

6.1 Incorporate City review comments of 100% PS&E into Bid Documents.

6.2 Prepare Bid Documents (P&S).

a. Bid Plans shall be wet stamped and signed by the Consultant’s Engineer of appropriate discipline. Plans shall be drawn to scale and plotted onto D -size sheets.

b. Bid Specifications shall be wet stamped and signed (on Document 00030 – Seal) by Consultant’s Project Engineer.

c. Final Engineer’s Estimate
Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 16
Rev. 09-28-18

6.3 Plan, coordinate, schedule, attend meetings, and produce meeting minutes with action items for all meetings with th e City as deemed necessary to efficiently complete this phase of the design in a timely manner.

Task 6 Deliverables – Electronic and hard copy format:

1. Bid Plans – One (1) PDF of wet-signed/stamped, D-size and one (1) AutoCAD file.

2. Bid Specifications – One (1) PDF of wet-signed/stamped, A-size and one (1) Word file.

3. Written response matrix – One (1) PDF and one (1) Microsoft Word or Excel file.

4. Quality control checklist for bit set submittal.

5. Written response matrix – One (1) PDF and one (1) Microsoft Word or Excel file.

6. Special Inspection Form

Task 7: Bid and Award Phase Assistance

Consultant shall provide assistance to the City during the bidding and award phase, answer questions from bidders, help and prepare exhibits for addenda when necessary, assist the City in evaluation of bids received, and provide a written recommendation for the award of contract, when requested.

Consultant shall:

7.1 Attend and conduct one Pre-Bid Conference/Site Visit.

7.2 Assist the City with responses to bidder’s inquiries th rough the City’s Project Manager.

7.3 Assist the City with addenda to the construction documents as needed to respond to bidder’s inquiries and clarify the intent of bid documents.

7.4 Assist the City in evaluating bids (if required by the City).

7.5 Within fourteen (14) days from the bid opening date, prepare and submit a conformed set of contract documents (Plans and Specifications) incorporating all addenda (if needed).

Task 6 Deliverables – Electronic and hard copy format:

1. Written response to bidder’s inquiries – Signed PDF.

2. Support information for addenda – Signed PDF.

3. Written recommendation letter to award of contract for the Project – Signed PDF.

4. Conform Set (if needed) – One (1) PDF of Plans and Specifications, one (1) AutoCAD file of Plans, and one (1) Microsoft Word file of Specifications.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 17
Rev. 09-28-18
Task 8: Construction Phase Assistance

Consultant’s responsibility to provide basic services for the construction phase under this Agreement commences with the “Notice to Proceed” (NTP) of the contract for construction and terminates on the date the City approves the certificate of completion of the Project.

8.1 Consultant will assist the City in providing administration of the contract for construction. Duties, responsibilities and limitation of authority of Consultant shall not be restricted, modified, or extended without written agreement of the City.

8.2 Consultant shall attend the Pre-construction meeting.

8.3 Consultant shall attend monthly job progress Owner/Architect/Contractor virtual or in-person meetings, for the duration of the construction contract assumed to last approximately sixteen months for a total of sixteen (16) virtual meetings.

8.4 Consultant shall make construction observation visits throughout the construction phase. Consultant shall issue an observation report after each visit. Assume eight (8) visits. During these site visits, Consultant shall attend job progress meetings, pre-submittal meetings, pre -installation meeting, and other meetings as required by the City. Consultant’s structural, civil , and electrical sub -consultants shall visit the site as required when work related to their discipline is in progress.

8.5 In addition to the construction observation visits, Consultant shall review technical submittals, shop drawings, product data, product samples, and product warranties from the contractor for conformance with the specifications and drawings. The Consultant’s action shall be taken with such reasonable promptness so as to cause no delay in the work, while allowing sufficient time in Consulta nt’s judgment to permit adequate review. The Consultant will be allowed a maximum of seven (7) calendar days for review of submittals. Consultant’s review shall not constitute review of safety precautions or, unless otherwise specifically stated by Consultant, of construction means, methods, techniques, sequences or procedures.

Consultant’s review of specific items shall not indicate approval of an assembly of which the item is a component. When professional certification of performance characteristics of m aterials, systems or equipment is required by the contract documents, Consultant shall be entitled to rely upon such certification to establish that the materials, systems or equipment will meet the performance criteria required by the contract document. The consultant shall not restrict the number of submittals and RFIs for review regardless of the number of submittal revisions.

8.6 Consultant shall respond to Contractor’s Request for Information (RFI) and Request for Substitution (RFS). Interpretations and decisions of the Consultant shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. Consultant shall be allowed a maximum of seven (7) calendar days to respond to RFIs and RFSs Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 18
Rev. 09-28-18
that impact the Project schedule or a maximum of fourteen (14) calendar days to respond to RFIs and RFSs that do not impact the Project schedule.

8.7 Consultant shall coordinate with City for any necessary plan or detail resubmittals to the building and fire departments should the design change in the RFI or RFS process.

8.8 The Consultant shall prepare the Scope of Work, including sketches, for Field Instructions issued to the Contractor. When requested by the City, Consultant shall review Change Order ( CO) pricing and provide written responses for the City’s review and finalizing said CO’s.

Task 8 Deliverables – Electronic and hard copy format:

1. Signed PDFs of Reviewed Contractor Submittals, Shop Drawings, RFIs, RFSs, and Field Instructions.

2. Signed PDFs of COs’ recommendations.

3. Signed PDFs of Field reports by Consultant and sub-consultants.

Task 9: Post-Construction Phase

9.1 When requested by the City, Consultant shall conduct reviews to assist the City to determine the date or dates of Substantial C ompletion and the date of Final Completion. Consultant’s decisions with City approval on matters relating to aesthetic effect may be final if consistent with the intent expressed in the Contract Documents.

9.2 Upon request by Contractor, in accordance with co ntract Specifications, for Substantial Completion and later Final Completion, Consultant shall assist City in determining if the Project is ready for the stage of completion requested by the Contractor. Consultant shall provide City with a written recommendation.

9.3 Consultant shall perform a walk -through of the Project site, review Contractor Punch List, and provide written response with status and action of items on the Punch List. Consultant shall attend final walk -through of the Project site with the City, verify Punch List completion, and provide written response with recommendation regarding Project acceptance and close-out.

9.4 Consultant shall review and monitor the Contractor’s commissioning and start -up activities, assist in coordinating required tests, and verify that all procedures have been properly completed. Consultant shall provide the City with written confirmation and recommendations regarding acceptance of commissioning and start-up documentation.

9.5 Consultant shall review Contractor-supplied Operation and Maintenance manuals and Warranties to determine their completeness and compliance with Construction Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit A-Scope of Services Page 19
Rev. 09-28-18
Contract and provide written recommendation for acceptance.

9.6 Consultant shall at completion of the Project provide City with one set of reproducible Record Drawings (RDs) on good quality bond paper that reflect the changes to the work during construction based upon marked up prints, drawings and other data furnished by the Contractor and City. Consultant shall use the original Title sheet for the RDs set. If Consultant adds additional sheets to the Plans, these shall be properly numbered, properly referenced on other affected drawings and included in the drawing index. Consultant may, at its own expense, prepare and retain a copy of each drawing for its permanent file.

9.7 Provide a complete set of the Record Drawings and all X-ref files “bound,” including other associated fonts, plot style files on AutoCAD, including electronic copies in PDF format. Consultant may , at its own expense, prepare and retain a copy of each drawing for its permanent file.

Task 9 Deliverables – Electronic and hard copy format:

1. Substantial Completion/Final Completion recommendations and Reviewed Punch List – One (1) signed PDF.

2. Record Drawings – One (1) PDFs and one (1) AutoCAD files on an USB flash drive.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit B-Schedule of Fees Page 1
Rev. 09-28-18

EXHIBIT B

SCHEDULE OF FEES

SECTION 1. GENERAL PAYMENT

The total payment to the Consultant for Basic Services, as stated in Exhibit A, shall not exceed $1,366,000, plus any authorized Reimbursable Expenses, which shall not exceed $27,320. The amount billed to City for pre-approved Additional Services shall not exceed the sum of $204,900. In no event shall the amount billed to City by Consultant for services under this Agreement exceed $1,598,220, subject to budget appropriations.

SECTION 2. BASIC SERVICES

Compensation shall be in proportion to services rendered and shall be billed monthly as percentages of completion for each phase listed below. Fees shall be lump sum and not-to-exceed per task as listed below. City may re-allocate remaining budget from any finished tasks to any un-finish tasks as need to complete works within the Basic Services.

Tasks denoted as Optional Tasks, as stated in Exhibit A, require pre-approval in writing by CITY prior to performing any services under the task. Payment for any Optional Task is allowed only if written authorization is given by the City in advance of the work to be performed. Fees for Optional Tasks shall be considered as Basic Services.

Description Amount
Task 1 Preliminary Engineering/Evaluation $81,200
Task 2 Schematic Design/Value Engineering $218,200
Task 3 65% Construction Documents $354,200
Task 4 95% Construction Document $314,200
Task 5 100% Construction Documents $138,200
Task 6 Bid Documents

$28,000
Task 7 Bid and Award Phase Assistance

$18,000
Task 8 Construction Phase Assistance $199,000
Task 9 Post-Construction Phase $15,000
Total

$1,366,000

In no event shall the amount billed to City by Consultant for Basic Services under this Agreement exceed One Million Three Hundred Sixty-Six Thousand dollars ($1,366,000), subject to budget appropriations.

SECTION 3. REIMBURSABLE EXPENSES
Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit B-Schedule of Fees Page 2
Rev. 09-28-18
Reimbursable Expenses shall not exceed $ 27,320 without prior written approval by the City. The amount allocated for Reimbursable Expenses shall be the Consultant’s full compensation for all Reimbursable Expenses required for the Project and by this Agreement, as directed by the City, and no additional compensation shall be allowed.

Reimbursable expenses shall be billed at cost without any markup. Re ceipts and invoices detailing the Reimbursable Expenses shall be included with each billing where a Reimbursable Expense is invoiced.

Reimbursable Expenses are in addition to compensation for Basic and Additional Services. The following is a sample of it ems that are included as part of the Basic Services and are not considered Reimbursable Expenses:

 Basic Office Expenses such as overhead, paper, pens, pencils, ink cartridges  Insurance Expenses, Applicable Taxes, Computer Time
 Travel Expenses (local and long distance), including meals and gas  Faxes
 Local and Long Distance Telephone Expenses (land lines and cellular phones)  US Mail
 Paper Cost
 Copying Cost
 Plotting Cost

Reimbursable Cost may include:

 Outside Duplicating Cost for Plans and Reports as specified in Section III, Scope of Work, of Exhibit A
 Presentation Materials
 Delivery Services, when requested by City.
 Courier Services when requested by City.

City may re -allocate remaining budget from reimbursable expenses to additional services. All reimbursable costs, other than those listed above, shall be approved in advance by City.

SECTION 4. ADDITIONAL SERVICES

Additional Services consists of work not included in the Scope of Services outlined within this Agreement. Pre-approved Additional Services shall be billed to City at the fixed hourly rates shown below in Section V, RATE SCHEDULE, or at an agreed negotiated price. Monthly billing for Additional Services shall be consistent with the terms set forth in this Agreement. Payment for any Additional Services is allowed only if written authorization is given by the City Engineer in advance of the work to be performed. Additional Services shall not exce ed $204,900 without approval by the City.

SECTION 5. RATE SCHEDULE
Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit B-Schedule of Fees Page 3
Rev. 09-28-18

Charges for personnel engaged in professional and/or technical work are based on the actual hours directly chargeable to the project.

Rates by classification are listed below. No adjustm ent to the rates will be allowed during the term of this Agreement unless otherwise agreed in writing by City. Any classifications added, or staff members changing classifications, shall be approved in writing by City.

Consultant BRW ARCHITECTS :

Classification Hourly Rate
Principal $ 227
Project Manager /Landscape Architect
Project Coordinator
Project Designer
Drafter / BIM Modeling
$ 195
$ 162
$ 130
$ 110

Sub-consultant CIVIL, STRUCTURAL, AND MECHANICAL ENGINEERS :

Classification Hourly Rate
Principal Engineer $ 227
Project Engineer
Engineer I
Engineer II / Designer
Drafter / BIM Modeling
$ 195
$162
$130
$110

Sub-consultant LANDSCAPE ARCHITECTS :

Classification Hourly Rate
Principal Landscape Architect $ 227
Project Manager /Landscape Architect
Project Designer
Drafter / BIM Modeling
$ 195
$130
$110

Allowable sub-consultant markup: 10%
SECTION 6. PAYMENT PROVISIONS

6.1 Time and Materials
Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit B-Schedule of Fees Page 4
Rev. 09-28-18
For Services authorized to be paid on a time and materials basis, Consultant shall provide an invoice to the City on a monthly basis for Services completed in the preceding month. The invoice must include the following information:

6.1.1 Invoice Number, Purchase Order Number, and Invoice Period.

6.1.2 Current amount due with a time and materials breakdown: titles, hours, hourly rates, and any City approved reimbursable expenses itemized with supporting documentation.

6.1.3 Sufficient detail for City to verify (a) that the ch arges are in accordance with the Purchase Order, (b) that rates listed in Appendix B1 are charged, and (c) where applicable, hours worked can be matched to certified payroll submittals.

6.2 Fixed Price
For Services authorized to be paid on a fixed price basis, Consultant shall base the invoice on either (a) the percentage of Services completed during the previous month or (b) a lump sum amount upon the completion of deliverable(s) and subject to the following:

6.2.1 Invoices must include the following information:

1.2.1.1 Invoice Number, Purchase Order Number, and Invoice Period.

1.2.1.2 Detailed information on the Services performed on each deliverable or task completed on each project, as applicable.

6.2.2 Consultant shall not invoice labor costs subject to prevailing wages in advance of performing the applicable Services.

6.2.3 With regard to milestone payments, Consultant shall invoice each milestone payment in full. Consultant shall not separate milestone payments into multiple invoices.

6.3 Consultant is not entitled to any payments until the City concludes that the Services and/or any furnished deliverables have been satisfactorily performed.

6.4 When applicable, Consultant and all subconsultants shall submit certified payroll records for all w orkers employed in the performance of the Services. All certified payrolls shall be submitted in accordance with the requirements set forth in Exhibit D (Labor Compliance).

6.5 Invoices shall be accurate, itemized, and submitted in a form acceptable to the City. If an invoice is incomplete or inaccurate, the City may return it to Consultant for correction and resubmittal before payment can be processed. Consultant shall not charge the City any interest, late fees, or penalties on any outstanding or delayed invoices due to inaccurate billing.

Design Professional Agreement with Brown Reynolds Watford Architects, Inc./Exhibit B-Schedule of Fees Page 5
Rev. 09-28-18