Agenda packet — City Council and Authorities Concurrent, June 23, 2026 (part 1 of 11)

City of Santa Clara Meeting Agenda
Call and Notice of Special Meeting of the City Council
Followed by
Joint Meeting of the City Council and Authorities
Concurrent & Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:00 PMTuesday, June 23, 2026
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
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City of Santa ClaraCity of Santa Clara Page 1 of 24 Printed on 6/19/2026 Meeting Agenda June 23, 2026
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara, to commence and convene on June 23, 2026, at 5:00 PM to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.

Closed Session - 5:00 PM | Special Meeting - 5:30 PM | Regular Meeting - 7:00 PM 5:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum

1. Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(4) - Initiation of litigation Number of potential cases: 1
26-710
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.

Convene to Closed Session (Sparacino Conference Room)
5:30 PM SPECIAL CITY COUNCIL MEETING
Call to Order in the Council Chambers
Confirmation of Quorum

2. Discussion on the Allocation of Additional Funds in the General Fund
Estimated for FY 2025/26, including Convention Center
Capital Projects
26-663

1. Review and provide input on the potential
allocation of the $20.0 million Reserve for Future
Uses in the General Fund; and

2. Direct staff to return with budget actions and/or
additional follow-up at a future Council meeting.

Recommendation:

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3. Staff Update and Solicitation of Council Input or Direction on a City
Council Request (Council Policy 030) to Revise Chapter

17.15 of the City Code (Property Developments) related to Required Street Improvements
26-292
Discuss and provide direction related to revising
Chapter 17.15 of the City Code (Property
Developments) related to Required Street
Improvements.

Recommendation:

4. Action on a Council Policy 030 Request for Information on Public Participation Options, and Audio/Visual (A/V) and Broadcasting Requirements for Potential Offsite City Council Meetings, and Direction to Staff
26-333
Provide direction to Staff regarding whether to
proceed with preparations for holding City Council
meetings at an offsite location, including desired
meeting capabilities and service levels.

Recommendation:
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

5. Continuance of a Rezoning to Remove the Historic Combining District
from 1341 Homestead Road (906 Monroe Street to
Remain in Historic Combining District) and a Tentative
Subdivision Map to subdivide the property into two parcels each containing one of the existing residences
26-631
Staff recommends that the City Council open the
public hearing on this item and then immediately
continue the item to the July 14, 2026, Council
meeting.

Recommendation:

SPECIAL ORDER OF BUSINESS

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6.A Proclamation of June 2026 as Portuguese National Heritage Month
26-326

6.B Recognition of the Recipients of the Silicon Valley Power Sustainable
Futures Scholarship Program in Partnership with
Mission College
26-592

6.C Proclamation of July 2026 as Park and Recreation Month26-683

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

7.A Action on the May 5, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, May 6, 2026 Special City Council Meeting, May 19, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, and May 26, 2026 Special Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Meetings.
26-716
Approve the May 5, 2026 Joint City Council and
Authorities Concurrent & Santa Clara Stadium
Authority Board Meeting, May 6, 2026 Special City
Council Meeting, May 19, 2026 Joint City Council and
Authorities Concurrent & Santa Clara Stadium
Authority Board Meeting, and May 26, 2026 Special
Joint City Council and Authorities Concurrent & Santa
Clara Stadium Authority Board Meeting Meetings.

Recommendation:

7.B Board, Commissions and Committee Minutes26-12
Note and file the Minutes of:

Parks & Recreation Commission - April 13, 2026
Cultural Commission - April 6, 2026
Planning Commission - May 20, 2026
Recommendation:

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7.C Action on Monthly Financial Status and Investment Reports for April
2026 and Approval of the Related Budget Amendments
Including the Recognition of Additional Revenue in the General Fund Estimated for FY 2025/26
26-511

1. Note and file the Monthly Financial Status Report
and Monthly Investment Report for April 2026 as
presented; and

2. Approve the Fiscal Year 2025/26 budget
amendments in the following funds (as detailed in
the Fiscal Impact section of the staff report and
Attachment 3 of the staff report):
a. General Fund: increases to revenue including
sales tax, property tax, transient occupancy tax,
interest earnings, fines and penalties, SVP
transfer, other fees for services, other revenue,
and reimbursements from Stadium and Bay
Area Host Committee, adjustments to various
departmental budgets including City Attorney’s
Office, City Clerk’s Office, Finance
Department, Fire Department, Police
Department, Parks and Recreation
Department, and Non-Departmental; a transfer
to the Fire Operating Grant Trust Fund and
Vehicle Replacement Fund; increases to the
Property Tax ERAF Reserve, Pension
Stabilization Reserve, unrestricted ending fund
balance and the establishment of the Reserve
for Future Uses, with a net impact of
$41,054,024;
b. Cemetery Fund: increases to the transfers from
the Endowment and Perpetual Care Funds and
increase to ending fund balance, with a net
impact of $84,000;
c. Downtown Parking Maintenance District Fund:
increase to capital outlay and decrease to
ending fund balance, with a net impact of $0;
d. Electric Utility Capital Fund: decreases to the
beginning and ending unrestricted ending fund
balance, recognizes a transfer from the Electric
Utility Fund and increases the Major Engine
Overhaul and Repair project, with a net impact
of ($6,170,000);
e. Electric Utility Fund: increases to revenue
including other revenue, sale of land and
charges for services, increases to materials,
Recommendation:

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services and supplies, contribution in lieu, and
resource
and production, increases to transfers
to the Electric Utility Capital Fund and Vehicle
Replacement Fund, and increase to the Rate
Stabilization Reserve, with a net impact of
$53,125,150;
f. Electric Utility Operating Grant Trust Fund:
increase to charges for services, offset with
increases to contribution-lieu and the Public
Benefits Charges ending fund balance, with a
net impact of $1,140,000;
g. Endowment Care Fund: transfer of interest
earnings to the Cemetery Fund, with a net
impact of $82,000;
h. Expendable Trust Fund: increases to other
agencies revenue and other fees for services
and increases to the Information Technology,
Public Works and Parks and Recreation
Departments, with a net impact of $76,500;
i. Fire Operating Grant Trust Fund: recognition
and appropriation of grant revenue for the Fire
Department and recognizes a transfer from the
General Fund for the SAFER grant program,
with a net impact of $142,054;
j. Gas Tax Fund: increases the transfer from the
Streets and Highways Capital Fund and the
ending fund balance, with a net impact of
$764,019;
k. Parks and Recreation Capital Fund:
adjustments to the Mitigation Fee Act and
Quimby Act revenue and their corresponding
ending fund balances and decreases to the
Park Impact Fees Monitoring and Parkland
Acquisitions projects, recognizes revenue and
establishes the Earl Carmichael Park Snack
Shack Rehabilitation Project, with a net impact
of ($7,937,104);
l. Perpetual Care Fund: transfer of interest
earnings to the Cemetery Fund, with a net
impact of $2,000;
m. Public Facilities Financing Corporation Fund:
increase to administrative cost budget and
decrease to ending fund balance; with a net
impact of $0;
n. Recycled Water Capital Fund: increase to the
Recycled Water System Mains and Services

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project offset by ending fund balance, with a net
impact of $0;
o. Sewer
Utility Fund: increase to charges for
services, materials, services, and supplies,
transfer to the Vehicle Replacement Fund,
offset by ending fund balance, with a net impact
of $400,000;
p. Streets and Highways Capital Fund: increase
to other agencies revenue and the
Cupertino-Santa Clara On-Demand Shuttle
Project, and reduce the transfer to the Traffic
Mitigation Fund, increase the transfer to the
Gas Tax Fund, and increase the vehicle
registration fee ending fund balance, with a net
impact of $210,000;
q. Traffic Mitigation Fund: reduces the transfer
from the Streets and Highways Capital Fund
and the ending fund balance, with a net impact
of ($1,161,035);
r. Unemployment Insurance Fund: increase to
insurance claims offset by ending fund balance,
with a net impact of $0; and
s. Vehicle Replacement Fund: recognizes
transfers from the General Fund, and the
Electric Utility and Sewer Utility Funds, and
increases the capital outlay appropriation, with
a net impact of $329,833.

3. Approve the Fiscal Year 2026/27 budget
amendments in the following funds (as detailed in
the Fiscal Impact section of the staff report and
Attachment 4 of the staff report):
a. General Fund: increases the beginning and
ending fund balance for the Reserve for Future
Uses, increases the unrestricted beginning
fund balance and increases the
Non-Departmental appropriation, with a net
impact of $20,500,000;
b. Electric Utility Capital Fund: recognizes
developer contributions and establishes the
Central Expressway and Walsh Ave
Transmission Line Clearance Project, with a
net impact of $1,863,750; and
c. Parks and Recreation Capital Fund: increases
the beginning fund balance and increases the
Earl Carmichael Park Snack Shack
Rehabilitation Project, with a net impact of

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$290,661.

Items 2a - 2s and 3a - 3c, five affirmative Council
votes required to appropriate additional revenue
and for the use of unused balances.

7.D
Action on the Award of Purchase Orders with Underground Republic
Water Works, Inc., Core & Main LP, and Ferguson
Enterprises LLC for Water Main Replacement Phase 1F
Construction Materials for a Total Maximum Amount
Not-To-Exceed $873,085.65
26-594
Authorize the City Manager or designee to award
purchase
orders to Underground Republic Water
Works, Inc., Core & Main LP, and Ferguson
Enterprises LLC for Water Main Replacement Phase
1F Construction Materials in the amounts presented in
Table 1 of this report, for a total maximum amount
not-to-exceed $873,085.65, inclusive of estimated
sales tax and a 15% contingency, subject to the
appropriation of funds and approval as to form by the
City Attorney.

Recommendation:

7.E Action on a Grant Agreement with Triton Museum of Art for FY 2 026/27 to Support General Museum Operations, Art
Exhibitions, and Educational Programs and Delegation of Authority for Future Grant Agreements
26-161

1. Approve and authorize the City Manager to
execute the Grant Agreement with Triton Museum
of Art in the form presented for an amount
not-to-exceed $314,084;

2. Authorize the City Manager to execute future Grant
Agreements with Triton Museum of Art in
substantially the same form as long as there is an
active Agreement for Lease and Operation of
Triton Museum of Art between the City and the
Triton Museum of Art, subject to budget
appropriations; and

3. Authorize the City Manager to make minor
modifications to the Grant Agreement as needed,
in a final form approved by the City Attorney.

Recommendation:

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7.F Action to Authorize the City Manager to Execute an Agreement with
Bear Electrical Solutions, LLC for Traffic Signal
Maintenance, Repair, and Support Services
26-483

1. Authorize the City Manager or designee to execute
the agreement with Bear Electrical Solutions, LLC
for traffic signal maintenance, repair, and support
services, for a not-to-exceed amount of
$9,603,030, inclusive of the initial five-year term,
up to two one-year option periods, and a 10%
contingency, subject to the appropriation of funds
and final review and approval as to form by the
City Attorney; and

2. Authorize the City Manager or designee to take
any actions necessary to implement and
administer the agreement with Bear Electrical
Solutions, LLC, including exercising up to two
one-year options in accordance with the
agreement through 2033, and to negotiate and
execute future amendment(s) to (a) add or delete
services associated with the services, (b) adjust
rates consistent with market conditions, and (c)
make de minimis changes, subject to the above
maximum compensation limit and final review and
approval as to form by the City Attorney.

Recommendation:

7.G Action on an Agreement with Brown Reynolds Watford
Architects
for Design Professional Services for the Fire Station 5 Replacement Project
26-357

1. Approve and authorize the City Manager to
execute an Agreement with Brown Reynolds
Watford Architects for Design Professional
Services for the Fire Station 5 Replacement
Project in the not-to-exceed amount of $1,598,220,
in a final form approved by the City Attorney; and

2. Authorize the City Manager to make minor
modifications to the Agreement including time
extensions, if needed, in a final form approved by
the City Attorney.

Recommendation:

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7.H Action to Authorize the City Manager to Negotiate and Execute Agreements
with Hinderliter, De Llamas, & Associates dba HdL
Companies and HdL Coren and Cone for Sales, Use, Tax Audit and Recovery Services; Property Tax Audit and Management Services; Transient Occupancy Tax Audit Services; and Santa Clara Tourism Improvement District Assessment Audit and Compliance Services
26-654

1. Authorize the City Manager or designee to execute
an agreement with Hinderliter, De Llamas &
Associates DBA HdL Companies for sales, use,
and transaction tax recovery services for a
five-year term starting on July 1, 2026 and ending
on June 30, 2031, with a maximum compensation
of $1,600,000, subject to the appropriation of
funds and the review and approval as to form by
the City Attorney;

2. Authorize the City Manager or designee to
negotiate and execute an agreement with
Hinderliter, De Llamas & Associates DBA HdL
Companies for Transient Occupancy Tax (TOT),
Community Facilities District (CFD), and Santa
Clara Tourism Improvement District (SCTID)
administration and audit services for a five-year
term starting on July 1, 2026 and ending on June
30, 2031, with a maximum compensation of
$230,000, subject to the appropriation of funds
and the review and approval as to form by the City
Attorney;

3. Authorize the City Manager or designee to execute
an agreement with HdL Coren & Cone for
comprehensive property tax management services
for a five-year term starting on July 1, 2026 and
ending on June 30, 2031, with a maximum
compensation of $200,000, subject to the
appropriation of funds and the review and approval
as to form by the City Attorney; and

4. Authorize the City Manager or designee to take
any actions necessary to implement and
administer the agreements, and to negotiate and
execute future amendment(s) to: (a) increase the
maximum compensation under the agreements
identified in Recommendations No. 1 and No. 3,
as necessary, to account for additional revenue
resulting from contingency-based compensation
Recommendation:

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structure, and identified in Recommendation No. 2,
as necessary, to account for additional properties
added during the term of the agreement, (b) add or
delete services associated with the services, (c)
adjust rates in accordance with the agreements’
rate adjustment provisions, and (d) make de
minimis changes, subject to the appropriation of
funds and the review and approval as to form by
the City Attorney.

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7.I Action to Authorize the City Manager to Negotiate and Execute Amendments
to the Agreement with Tucker Construction, Inc.
for Encampment Cleanup Services to Exercise Option Years and to Increase the Total Not-to-Exceed Maximum
Compensation and Approve the Related Budget Amendment
26-418

1. Determine that the proposed actions are exempt
from CEQA pursuant to Sections 15301 (Existing
Facilities), 15304 (Minor Alterations to Land), and
15321 (Enforcement Actions by Regulatory
Agencies) of Title 14 of California Code of
Regulations;

2. Authorize the City Manager or designee to execute
amendments to the agreement with Tucker
Construction, Inc. for homeless encampment
cleanup services, to increase the maximum
compensation up to $1,135,453, subject to the
appropriation of funds and final review and
approval as to form by the City Attorney;

3. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the agreement with Tucker
Construction, Inc., including exercising up to the
remaining three additional one-year options
through June 30, 2029, and to negotiate and
execute future amendment(s) to (a) add or delete
services consistent with the scope of services, (b)
adjust rates consistent with market conditions, and
(c) make de minimis changes, subject to the
above maximum compensation limit and final
review and approval as to form by the City
Attorney; and

4. Approve the FY 2026/27 budget amendment in the
General Fund, increasing the Department of Public
Works budget in the amount of $151,806 and
decreasing the unrestricted ending fund balance in
the amount of $151,806 (five affirmative Council
votes required for the use of unused
balances).

Recommendation:

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7.J Action on a Resolution Ordering the Vacation of an
Underground
Electric Easement at 4880 Great America
Parkway
26-196

1. Adopt a Resolution Ordering the Vacation of an
Underground Electric Easement at 4880 Great
America Parkway [APN 104-04-115 (2025-26)];
and

2. Authorize the Recordation of the Resolution.

Recommendation:

7.K Action on a Resolution Approving and Adopting the Updated Records Retention Schedule for All City Departments
26-607
Adopt a Resolution approving a new Citywide
Records Retention Schedule including the Santa
Clara Police Department and Rescind Resolutions
25-
9459 (adopting a Records Retention Schedule for
the Santa Clara Police Department) and 12-7965 (Old
Citywide and Departmental Retention Schedule).

Recommendation:

7.L Action to Approve the Modifications to Classified Position Specifications
and Adopt a Resolution Approving and Adopting
Updated Salary Plans for Classified Positions
26-696

1. Approve various modifications to the classification
plan, as follows, as detailed in the corresponding
Class Specification attachments:
a. Approve the Modifications to the Legal Office
Specialist (Job Code 519) Class
Specifications, and
b. Approve the Addition of the Assistant Training
Officer - 80 Hour (Job Code 233) Class
Specification.

2. Adopt a Resolution in the form presented to
approve and adopt the revised salary plans for
various classified positions (effective July 5, 2026)
to satisfy the requirements of California Code of
Regulations Section 570.5.

Recommendation:

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

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8.A Action on Agreements with ASF Electrical, Inc., Bear Electrical Solutions, LLC, and Cupertino Electric, Inc. for On-Call Electrical Maintenance and Repair Services at Levi’s Stadium, Limiting Authorization to Spend to a Total Aggregate
Not-to-Exceed Amount of $1,506,408, Inclusive of All Option Years and Contingency Across All Three Agreements, and
Delegated Authority for Future Amendments
26-449

1. Approve and authorize the Stadium Manager to
enter into agreements with ASF Electric, Inc., Bear
Electrical Solutions, LLC, and Cupertino Electric,
Inc., to provide on-call electrical maintenance and
repair services at Levi’s Stadium for an initial term
of three (3) years commencing upon execution of
the Agreement, and expiring March 31, 2029, with
two (2) optional one-year extensions through
March 31, 2031. Stadium Manager’s authority to
spend under all agreements is limited to a total
aggregate amount that shall not exceed $250,000
per contract year, $750,000 over the initial
three-year period, and $1,250,000 over the
maximum five (5) year term unless modified
pursuant to Recommendation 3 below. The term
for each fiscal year is contingent on the Santa
Clara Stadium Authority Board approving the
applicable fiscal year's budget, including amounts
due under the Agreements;

2. Approve a contingency in the amount of $125,000,
which is equal to ten percent (10%) of the
aggregate total not-to-exceed value of the baseline
amount payable under all Agreements over the
maximum five (5) year term of the Agreements
(i.e., $250,000 per year x 5 years). The
contingency may be used to increase the
not-to-exceed amount of any Agreement during
any contract year, as needed to cover unforeseen
services, subject to budget appropriations;

3. Authorize the Stadium Authority Executive Director
to approve future amendments as needed to: (a)
exercise the option to extend the Agreements by
two (2) one-year extension periods through March
31, 2031, and to establish the not-to-exceed
amount for each extension period of $250,000 to
cover services during each extension; (b) increase
the rates in contract years two through five (April 1,
Recommendation:

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2027 - March 31, 2031) by up to five percent (5%)
over the previous year’s rates in accordance with
the terms and conditions associated with rate
increases in Exhibit G of the Agreements; (c)
increase the not-to-exceed amount payable under
each Agreement for contract years two through five
(April 1, 2027- March 31, 2031), by up to five
percent (5%) over the previous year's amount to
account for rate increases, subject to budget
appropriations; and (d) increase the not-to-exceed
amount of any Agreement during any contract year
using contingency funds as needed to cover
unforeseen services, subject to budget
appropriations. The aggregate total not-to-exceed
value of amounts payable under all Agreements
over the five (5) year term, inclusive of all contract
years and contingency, shall not exceed
$1,506,408; and

4. Authorize the Stadium Manager to execute
amendments to the Agreements as approved by
the Stadium Authority Executive Director and issue
and execute task orders to the three contracting
firms, up to the aggregate not-to-exceed amount
for each contract year, subject to budget
appropriations.

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8.B Action on Agreements with Devcon Construction, Inc., SC Builders, Inc., and Rudolph Commercial Interiors, Inc. for On-Call General Contractor Services at Levi’s Stadium, Limiting Authorization to Spend to a Total Aggregate Not-to-Exceed Amount of $1,506,408, Inclusive of All Contract Years and Contingency, Across All Three Agreements, and Delegated Authority for Future Amendments
26-448

1. Approve and authorize the Stadium Manager to
enter into agreements with Devcon Construction,
Inc., SC Builders, Inc., and Rudolph Commercial
Interiors, Inc. to provide on-call as-needed repair,
restoration, and maintenance services on various
system components at Levi’s Stadium for an initial
term of three (3) years commencing upon
execution of the Agreements, and expiring March
31, 2029, with two (2) optional one-year
extensions through March 31, 2031. Stadium
Manager’s authority to spend under the
agreements is limited to a total aggregate amount
payable under all agreements shall not exceed
$250,000 per contract year, $750,000 over the
initial three-year period, and $1,250,000 over the
maximum five (5) year term unless modified
pursuant to Recommendation 3 below. The term
for each fiscal year is contingent on the Stadium
Authority Board approving the applicable fiscal
year's budget, including amounts due under the
Agreements;

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cover services during each extension; (b) increase
the rates in contract years two through five (April 1,
2027 - March 31, 2031) by up to five percent (5%)
over the previous year’s rates in accordance with
the terms and conditions associated with rate
increases in Exhibit G of the Agreements; (c)
increase the not-to-exceed amount payable under
each Agreement by up to five percent (5%) over
the previous year's amount to account for rate
increases, subject to budget appropriations; and
(d) increase the not-to-exceed amount of any
Agreement during any contract year using
contingency funds as needed to cover unforeseen
services, subject to budget appropriations. The
aggregate total not-to-exceed value of amounts
payable under all Agreements over the five (5)
year term, inclusive of all contract years and
contingency, shall not exceed $1,506,408; and

4. Authorize the Stadium Manager to execute
amendments to the Agreements as approved by
the Stadium Authority Executive Director, and
issue and execute task orders to the three
contracting firms, up to the aggregate
not-to-exceed amount for each contract year,
subject to budget appropriations.

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8.C Action on Agreements with ACCO Engineered Systems, Inc., Mesa
Energy Systems, Inc., and Silicon Valley Mechanical, Inc. for Mechanical and Plumbing Maintenance and Repair Services at Levi’s Stadium, Limiting Authorization to Spend to a Total Not-To-Exceed Amount of $1,506,408, Inclusive of All Contract and Option Years and Contingency, Across All Three
Agreements, and Delegated Authority for Future Amendments 26-450

1. Approve and authorize the Stadium Manager to
enter into agreements with ACCO Engineered
Systems, Inc., Mesa Energy Systems, Inc., and
Silicon Valley Mechanical, Inc., to provide on-call
as-needed mechanical and plumbing maintenance
and repair services at Levi’s Stadium for an initial
term of three (3) years commencing upon
execution of the Agreements, and expiring March
31, 2029, with two (2) optional one-year
extensions through March 31, 2031. Stadium
Manager’s authority to spend under all agreements
is limited to a total aggregate amount that shall not
exceed $250,000 per contract year, $750,000
over the initial three-year period, and $1,250,000
over the maximum five (5) year term unless
modified pursuant to Recommendation 3 below.

The term for each fiscal year is contingent on the
Santa Clara Stadium Authority Board approving
the applicable fiscal year's budget, including
amounts due under the Agreements;

3. Authorize the Stadium Authority Executive Director
to approve future amendments as needed to: (a)
exercise the option to extend the Agreements by
two (2) one-year extension periods through March
31, 2031, and to establish the not-to-exceed
amount for each extension period as $250,000 to
cover services during each extension; (b) increase
Recommendation:

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Meeting Agenda June 23, 2026
the rates in contract years two through five (April 1,
2027 - March 31, 2031) by up to five percent (5%)
over the previous year’s rates in accordance with
the terms and conditions associated with rate
increases in Exhibit G of the Agreements; (c)
increase the not-to-exceed amount payable under
each Agreement by up to five percent (5%) over
the previous year's amount to account for rate
increases, subject to budget appropriations; and
(d) increase the not-to-exceed amount of any
Agreement during any contract year using
contingency funds as needed to cover unforeseen
services, subject to budget appropriations. The
aggregate total not-to-exceed value of amounts
payable under all Agreements over the five (5) year
term, inclusive of all contract years and
contingency, shall not exceed $1,506,408; and

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

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9. Action on an Agreement with Blair, Church & Flynn Consulting Engineers
for Design Professional Services for the Citywide
Electric Vehicle Charging Stations Installation Project and Related Budget Amendments (DEFERRED FROM JUNE 9,
2026)
26-705

1. Approve and authorize the City Manager to
execute an agreement with Blair, Church & Flynn
Consulting Engineers for design professional
services for the Citywide Electric Vehicle Charging
Stations Installation Project with maximum
compensation not-to-exceed $1,374,595 and a
term through December 31, 2031, in a final form
approved by the City Attorney;

2. Authorize the City Manager to negotiate and
execute amendments to the agreement to make
modifications as needed, including time
extensions, subject to the compensation limit and
appropriation of funds, in final forms approved by
the City Attorney; and

3. Approve the following Fiscal Year 2025/26 budget
amendments:
a. In the Electric Operating Grant Trust Fund,
decrease the Greenhouse Gas Program
Ending Fund Balance and establish a transfer
to the Public Buildings Capital Fund in the
amount of $1,484,595 (five affirmative
Council votes required for the use of
unused balances); and
b. In the Public Buildings Capital Fund, establish
the new Citywide Electric Vehicle Charging
Stations Installation Project and recognize a
transfer from the Electric Operating Grant Trust
Fund and in the amount of $1,484,595 (five
affirmative Council votes required to
appropriate additional revenue).

Recommendation:

PUBLIC HEARING/GENERAL BUSINESS

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10. Public Hearing: Adoption of a Resolution Declaring Results of Majority
Protest Proceedings and Renewing the Santa Clara
Tourism Improvement District (District), and Action on an Agreement with Silicon Valley/Santa Clara DMO, Inc. d/b/a Discover Santa Clara for the Administration of the District 26-329

1. Adopt a Resolution of the City of Santa Clara,
California Declaring Results of Majority Protest
Proceedings and Renewing the Santa Clara
Tourism Improvement District;

2. Approve and authorize the City Manager to
execute the proposed Agreement with Silicon
Valley/Santa Clara DMO, Inc. d/b/a Discover
Santa Clara for the Administration of the Santa
Clara Tourism Improvement District on the terms
presented, in a final form approved by the City
Attorney; and

3. Authorize the City Manager to make minor and
administrative modifications to the Agreement,
approved as the form by the City Attorney, if
necessary.

Recommendation:

11. Action on Proposed FY 2027/28 Santa Clara Stadium Authority Capital Expense Projects (DEFERRED FROM JUNE 9, 2026)
26-706
Approve staff’s recommendation on the proposed
Santa Clara Stadium Authority Fiscal Year 2027/28
Capital Expense Projects, totaling $11,080,731, as
described in the report and “Recommendations for
Stadium Manager’s Proposed FY 2027/28 CapEx
Projects” attachment, including funding levels and next steps.

Recommendation:

12. Discussion and Approval of the Formation of a Community Advisory
Committee to Support the Evaluation of Future City
Hall Facility Options and Appointment of Committee Members 26-691
Approve the formation of a Community Advisory
Committee consisting of one representative
appointed by each City Councilmember and one
at-large representative appointed by the Mayor to
provide advisory input regarding the evaluation of the
future of City Hall.

Recommendation:

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13. Action on Approval of Resolution Approving and Adopting the Updated
Unclassified Salary Plan for Various Positions
including the Updated Salaries of the City Manager and the City Attorney pursuant to their respective Employment Agreements, and Adopt a Resolution Approving and Adopting the
Unclassified Salary Plan for Various Positions including the classifications of City Manager and City Attorney
26-697

1. Approve modifications to the salary for the City
Manager, including (A) a salary adjustment for the
City Manager of approximately 2.0% retroactive to
and effective May 10, 2026, effective May 10,
2026, resulting in a new annual salary of
approximately $439,382.71, with a corresponding
retroactive payment of $994.08, and (B) adopt a
Resolution updating the Unclassified Salary Plans
(effective May 10, 2026) approved June 23, 2026;

2. Approve modifications to the salary for the City
Attorney, including (A) a salary adjustment for the
City Attorney of approximately 2.0% retroactive to
and effective March 1, 2026, resulting in a new
annual salary of approximately $377,870.34, with a
corresponding retroactive payment of $2,279.76,
and (B) adopt a Resolution updating the
Unclassified Salary Plans (effective March 1,
2026) approved June 23, 2026;

3. Approve various modifications to the Unclassified
Classification Plan, as follows, as detailed in the
corresponding Class Specification attachments:
a. Approve the Creation of the Assistant Director
(Job Code 133) Class Specification, and
b. Approve the Creation of the Division Manager
(Job Code 136) Class Specification.

4. Adopt a Resolution to approve the revised salary
plans for unclassified positions to satisfy the
requirements of California Code of Regulations
Section 570.5, effective July 5, 2026.

Recommendation:

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Meeting Agenda June 23, 2026

14. Public Hearing: Action on a Vesting Tentative Parcel Map (PLN25-00559)
to Merge Four Existing Legal Parcels Into One
Legal Parcel, With No Construction or Site Improvements Located at 3250 Jay Street. CEQA Status: Exempt from CEQA per Class 15 and Action to Adopt a CEQA Exemption Checklist 15183 for Future Redevelopment
26-524

1. Determine the tentative map to be categorically
exempt from the California Environmental Quality
Act (CEQA) pursuant to CEQA Guidelines Section
15;

2. Adopt the Checklist Under CEQA Guidelines
Section 15183 for the future redevelopment of the
site; and

3. Adopt a resolution to approve the Vesting
Tentative Parcel Map to merge the four parcels at
3250 Jay Street, making the required findings and
subject to conditions of approval.

Recommendation:

15. Public Hearing: Action to approve (1) the 2025 Urban Water Management Plan and (2) the 2025 Water Shortage
Contingency Plan
26-508

1. Determine that the proposed actions are statutorily
exempt from the California Environmental Quality
Act (CEQA) pursuant to Section 15282(v) of Title
14 of California Code of Regulations;

2. Adopt a Resolution approving the 2025 Urban
Water Management Plan; and

3. Adopt a Resolution approving the 2025 Water
Shortage Contingency Plan
Recommendation:

REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
The next scheduled special meeting is on Tuesday, June 30, 2026 in the City Hall Council Chambers.

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Meeting Agenda June 23, 2026

MEETING DISCLOSURES
The
time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

California Government Code Section 84308, most recently amended by SB 1243, commonly referred to as the "Levine Act," prohibits a local elected official or quasi-judicial appointed official from participating in any action related to a contributor’s contract, license, permit, or use entitlement if he/she/it receives any campaign contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision has been made, from the party, participants, or agents in the proceeding. Parties, Participants or Agents for a proceeding involving a license, permit, or other use entitlement pending before the City Council or a City quasi-judicial body must complete the California Levine Act Disclosure Statement prior to their proceeding.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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Call and Notice of Special Meeting
of the City Council
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-710 Agenda Date: 6/23/2026

SUBJECT
Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(4) - Initiation of litigation Number of potential cases: 1
City of Santa Clara Printed on 6/19/2026Page 1 of 1
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-663 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Discussion on the Allocation of Additional Funds in the General Fund Estimated for FY 2025/26, including Convention Center Capital Projects

BACKGROUND
As reported in the Monthly Financial Reports during FY 2025/26, General Fund revenues are tracking above the budgeted levels and expenditures are expected to end the year below budget. A portion of this higher revenue and expenditure savings ($17.0 million) was assumed and programmed in the FY 2026/27 Adopted Budget. This included $13.9 million in the Proposed Budget that allowed additional investments, such as the transfer to the new Infrastructure Replacement Capital fund and funding for the Pension Trust contribution. As part of the FY 2026/27 budget adoption, an additional $3.1 million in fund balance was assumed, primarily from the carryover of unspent funds from FY 2025/26 to FY 2026/27.

Additional fund balance above the $17.0 million already programmed is expected by year-end. The April Monthly Financial Report (RTC 26-511) includes budget actions to set aside an additional $20.0 million generated from higher estimated revenues into a Reserve for Future Uses. Staff is requesting City Council feedback on the use of these funds.

At the public hearing on the adoption of the FY 2026/27 and FY 2027/28 Biennial Capital Budget on June 9, 2026, there was discussion and public feedback about the Senior Center membership fees and operations at the Senior Center. This report provides initial information to address the comments.

DISCUSSION
Potential Allocation of Additional Fund Balance
There is $20 million available for potential allocation by the City Council. These additional funds are considered one-time in nature as the higher FY 2025/26 collection levels have been factored into the FY 2026/27 revenue estimates.

Following are recommended expenditure categories for consideration:
· Transfer to the Infrastructure Replacement Capital Fund: Increase the transfer by $7.0 million (from $10.4 million to $17.4 million). This would bring the Infrastructure Replacement Capital Fund reserve to 5% of General Fund expenditures in FY 2026/27. · Transfer to the Convention Center Capital Fund: Establish a transfer of $7.6 million to the City of Santa Clara Printed on 6/19/2026Page 1 of 5
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26-663 Agenda Date: 6/23/2026
Convention Center Capital Fund to fund priority projects in FY 2026/27. Capital needs of $13.8 million have been identified for the Convention Center over the next five years as described in Attachment 1. Given the significant capital needs for this facility, funding from the General Fund is recommended. Staff will also continue to work with OVG360 (Oak View Group), the Convention Center operator, to determine if there is any additional funding available from annual net income to support capital projects.

The potential allocation of $7.6 million would cover the FY 2026/27 capital needs as follows:
o Outdoor Marquee Project ($2.23 million)
o Security System Addition of Security Cameras and Access Control Measures ($1.4 million)
o Replacement of Electrical Switch Gear ($1.11 million) o Fire Safety Updates ($655,000)
o Boiler Replacement ($500,000)
o Interior Paint Project - Main Lobby, Glass Pyramids, Great America and Mission Halls ($500,000)
o Exterior Paint Project Docks and Back Area ($450,000) o Convention Center Maintenance Equipment Purchases ($354,865) o Replacement of Exterior Tile Pavers - Second Floor Terrace ($200,000) o Freight Elevator Hydraulic Pump and Power Unit Replacement ($127,687) o LED Video Wall Installation - Main Lobby ($50,000)
o Convention Center Electrical Floor Box Assessment ($17,000) · Increase the Capital Projects Reserve: Increase the Capital Projects Reserve by $5.4 million (from $12.5 million to $17.9 million). These funds would be available to address capital project needs throughout the City.

The additional funding is recommended to be allocated to address capital infrastructure needs given the significant backlog in this area. This use also adheres to the budget principle to allocate one-time funding sources to one-time uses. The City Council may determine other potential uses for the $20.0 million.

Senior Center Membership Fees and Operations
At that June 9th budget adoption Council meeting, staff presented information on Senior Center membership fees in response to questions from the May 19, 2026 budget study session. Senior Center operations are subsidized by the General Fund. In FY 2025/26, Senior Center revenue is projected at $356,000, including membership fees as well as senior recreation activities and classes.

In comparison, the FY 2025/26 General Fund budget to operate the Senior Center and its programs totals $1.87 million, resulting in a budgeted cost recovery rate of approximately 19%.

Membership fees are broken down into basic fees ($12 per year) and premium fees ($37 per year).

Non-residents can sign up for the basic membership which is assessed at the same rate as the premium resident rate. Non-residents are offered the basic membership to ensure that residents have maximum access to the additional premium programming, such as the drop-in fitness center and natatorium. There are currently 90 residents with the basic membership, 2,437 residents with the City of Santa Clara Printed on 6/19/2026Page 2 of 5
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26-663 Agenda Date: 6/23/2026
premium membership, and 19 non-residents. The resident premium memberships generate 98% of the annual membership revenue, which is estimated at approximately $92,000 based on the current enrollment.

Staff also presented the following benchmarking information. As shown below, approximately half of the cities charge an annual membership fee, and the premium resident rate for Santa Clara is mid- range of the resident rates charged by other cities.

SENIOR CENTER ANNUAL MEMBERSHIP FEES
City Resident Rate Non-Resident
Rate
Premium
Resident Rate
Santa Clara $12 $37 $37
Campbell $25 $35 NA
Cupertino $25 $35 NA
Sunnyvale $40 $60 NA
Milpitas $15 $35 NA
Los Gatos $45 $45 NA
Saratoga $45 $45 NA
Average $30 $42 NA
(All Cities)
Average $33 $43 NA
(w/out Santa Clara)

SENIOR CENTERS IN SANTA CLARA COUNTY WITH FREE ANNUAL MEMBERSHIP Mountain View $0 $0 NA
Palo Alto $0 $0 NA
Los Altos $0 $0 NA
Gilroy $0 $0 NA
Morgan Hill $0 $0 NA
San Jose $0 $0 NA
Overall Average $16 $22 NA
(All Cities)
Overall Average $16 $21 NA
(w/out Santa Clara)
There was also discussion about the Senior Center operations, including the hours available for the pool. Currently, the Senior Center pool is open Monday through Thursday from 8 a.m. to 1 p.m., Monday and Wednesday from 4 p.m. - 6:30 p.m., and Saturday from 8:30 a.m. - 11:30 a.m., for a total of 28 hours per week. Prior to the pandemic, the pool was open Monday through Thursday from 7 a.m. to 1:30 p.m. and from 3 p.m. - 6:30 pm, Friday from 7 a.m. - 1:30 p.m. and 3 p.m. - 4:30 p.m., and Saturday from 9 a.m. - 11:30 a.m. for a total of 50.5 hours per week.

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The hours are currently below pre-pandemic levels due to regional and local aquatic staffing challenges. There has also been a nationwide lifeguard shortage in recent years with approximately one-third of the country’s public swimming pools affected by reduced hours or closures. Prior to the pandemic, the aquatics program employed 30 as-needed lifeguards year-round and 60 as-needed lifeguards during the summer season. Currently, the Parks and Recreation Department is operating with approximately 12-15 as-needed lifeguards year-round and 45 lifeguards during the peak season.

Staff will continue to work to recruit and retain lifeguards, including working with the Human Resources Department to review lifeguard wages. Other staffing models may also be considered, including the addition of full-time lifeguard staff.

Staff is also working on the Senior Center Natatorium HVAC project, and an agreement for the HVAC rehabilitation is expected to be brought forward for City Council approval on July 14, 2026. In the future, the Public Facilities and Infrastructure Bond Measure (Measure I) will provide funding of $9.5 million for the Senior Center Expansion/ Rehabilitation project that will be budgeted in a future bond funding phase/tranche.

ENVIRONMENTAL REVIEW
The actions being considered do not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that they are fiscal activities that do not involve any commitment to any specific project which may result in a potential significant physical impact on the environment.

FISCAL IMPACT
The April Monthly Financial Report allocates $20.0 million of additional General Fund revenue to a Reserve for Future Uses. These funds are available for allocation by the City Council.

The final reconciliation for FY 2025/26 will be brought forward for City Council consideration as part of the FY 2025/26 Budgetary Year-End Report planned for December 2026. It is anticipated that a modest amount of additional fund balance will be available for allocation at that time.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Review and provide input on the potential allocation of the $20.0 million Reserve for Future Uses in the General Fund; and

2. Direct staff to return with budget actions and/or additional follow-up at a future Council meeting.

Reviewed by: Kenn Lee, Director of Finance
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26-663 Agenda Date: 6/23/2026
Approved by: Jovan D. Grogan, City Manager

ATTACHMENT

1. Convention Center Five-Year Capital Improvement Program Project Detail City of Santa Clara Printed on 6/19/2026Page 5 of 5
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Convention Center Summary by Fiscal Year
CIP Needs by Fiscal Year
FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31 Five Year Total Estimated Costs 7,591,487 4,791,963 278, 786 285, 861 832, 935 13, 781,032 Recommended Funding 7,591,487 - - - - 7, 591,487 Unfunded Needs - 4,791,963 278, 786 285, 861 832, 935 6, 189,545 Santa Clara Convention Center Five-Year Capital Improvement Program Project Detail Fiscal
Year Project Project Description
Estimated
Cost
FY 2026/27 Replacement of
Electrical Switch
Gear
This project will fund the assessment and required repairs to the power distribution unit adjacent to Dock 4 at the rear of the Center. This unit, roughly the size of a tractor trailer, houses both the facility's circuit breaker and switchgear. Following a complete power outage in the winter of 2022, it was determined that condensation inside the unit was the root cause. The condensation resulted from holes in the unit's roof and was exacerbated by the inoperative heating system, originally designed for dehumidifying the closets.

While the heating system has been repaired and is fully operational, the hardware components within the closets are exhibiting severe rust and erosion. This deterioration poses a potential issue if heavy rainfall were to occur and the heating system failed again. In the interim, a tarp has been placed atop the unit to mitigate water and condensation ingress. To avert future power outages and system disruptions, it is recommended that the entire roof of the unit be resealed or replaced, and the corroded materials within the unit be repaired or replaced.
1,111,935$
FY 2026/27 Boiler
Replacement
This project will fund the replacement of one if two aging boilers at the Center; replacement of the second boiler is recommended for FY 2030/31. The boilers serve as the primary heat distribution mechanism throughout the facility. The existing boiler system is outdated, nearing the end of its operational life, and encountering increasing challenges in sourcing replacement parts.

The age of the equipment also hampers its ability to effectively regulate temperatures during events, potentially affecting the comfort of attendees. While the current system is antiquated and parts are becoming scarce, some operational upgrades were initiated in FY 2021/22. In May 2022, the boiler faced issues with heat regulation, with a technician discovering a malfunction in the Building Management System (BMS) that made heat control difficult. A temporary bypass solution was employed, followed by an eventual update and repair of the system. Additionally, the Safeguard 550 low-water controller was replaced during this time. 500,000$
FY 2026/27 Security System
Addition of
Security Cameras
and Access
Control Measures
The Convention Center is in need of enhancements to the security program throughout the facility. The current system is outdated and limited to expiring hardware and equipment. The safety of Center guests and staff is paramount and this project would add modern security camera technology and access control functions that will enhance the safety environment for all. In addition, depending on the finalized security camera and access control design, this project will help keep staffing levels to a bare minimum without jeopardizing safety and security. Moving to a keyless entry system at the Center will result in the prevention of unauthorized access, ability to track access for each door in the Center, and flexibility and control over providing access to personnel. By investing in this comprehensive keyless entry solution, the Santa Clara Convention Center will not only enhance security but also realize workflow efficiencies. Furthermore, the system's data capabilities will provide insights that can inform better operations, making it a cost-effective choice in the long run.
1,400,000$
Santa Clara Convention Center Five-Year Capital Improvement Program Project Detail Fiscal
Year Project Project Description
Estimated
Cost
FY 2026/27 Fire Safety
Updates
This project will fund various updates to the Convention Center to improve fire safety around the facility. This work would include replacing the acoustical drapes and rigging plot in the Center Theater and the repair of the smoke and heat vents. There will also be additional repairs done to the ceilings and walls around the Hall B concession stand to ensure full City Code compliance. This project will also fund the reconfiguration of the Control Room located in the warehouse area of the Center. As recommended by the Fire Marshal, reconfiguration of the existing space could increase functionality and organization. To address this, it is proposed that new, wall-mounted monitors for the security system are installed and removal of older counters to enhance accessibility during emergencies. These enhancements will optimize the space, improving functionality and ensuring it serves its purpose effectively, especially in critical situations. 655,000$
FY 2026/27 Replacement of
Exterior Tile
Pavers Second
Floor Terrace
The project will fund a comprehensive assessment and any recommended repairs, replacement, and waterproofing of tiles in specific areas of the Center. Due to years of exposure, this area exhibits cracking that, without constant and diligent monitoring, could cause safety concerns on walking surfaces. These areas include the second floor outdoor area from the parking garage bridge to the glass wall of the walkway from the Hyatt Hotel and the outdoor terrace surrounding the 200 Level meeting rooms with slate tiles. 200,000$
FY 2026/27 Freight Elevator
Hydraulic Pump
and Power Unit
Replacement
This project will fund a comprehensive replacement of critical equipment for the freight elevator. This includes the removal and replacement of the existing hydraulic pump unit serving the freight car, removal and replacement of the existing power unit, operational testing and coordination with the State for all required communication and documentation.
127,687$
FY 2026/27 Outdoor Marquee
Project
This project will fund updates to the Convention Center's four outdoor marquees located in front of the facility. These marquees, original to the Center and last updated in the late 1990s/early 2000s, suffer from antiquated technology, making repairs nearly impossible and replacement parts incredibly scarce. All four boards have become inoperable, their pixelated imagery and lack of modern capacity rendering them ineffective. The project will comprehensively assess and modernize the marquees with high-resolution displays, advanced control systems, and sustainable maintenance, enhancing their visual appeal and event promotion capabilities. This upgrade will not only rejuvenate the Center's image but also contribute to its ability to market and promote events attractively.
2,225,000$
Santa Clara Convention Center Five-Year Capital Improvement Program Project Detail Fiscal
Year Project Project Description
Estimated
Cost
FY 2026/27 Convention
Center
Maintenance
Equipment
Purchases
This project will fund the purchase of various maintenance equipment, including floor burnishers, floor scrubbers, a boom lift and carpet extractor. Floor burnishers and floor scrubbers are used for the polished concrete in the main lobby. These units can also be utilized to clean all hard surfaced areas in the Center.

Boom lifts are versatile aerial platforms equipped with extendable arms and they serve multiple purposes.

Boom lifts are primarily used for tasks requiring elevated access, such as replacing lighting and rigging installations, signage placement, and overall general maintenance. 354,865$
FY 2026/27 Interior Paint
Project - Main
Lobby, Glass
Pyramids, Great
America and
Mission Halls
This paint project will focus on the interior areas of the Center. Last year, the exterior areas of the front entrance were refreshed with black paint, including the canopies and window trim. In addition, the exterior concrete columns were refreshed with a stucco application. These two applications of stucco and paint would be continued inside of the Center, in the lobby to the windows and columns for a refreshed look. The areas on both floors that would be refreshed are all interior walls, admin hallway, restrooms and hallways, including the metal trim of all windows, doors, and pyramid glass. This refresh project will help modernize the Center's appearance and aid in selling the Center for new business. 500,000$
FY 2026/27 LED Video Wall
Installation - Main
Lobby
The Convention Center management team purchased a LED wall that needs to be installed in the lobby area of the venue. The installation of this wall requires additional power and data conduit runs. In addition, the commissioning of the unit into a control system will be needed. This equipment will provide an additional asset to the digital signage program at the Center.
50,000$
FY 2026/27 Exterior Paint
Project Docks and
Back Area
The exterior exhibits prominent signs of extensive fading and wear and tear, resulting from years of exposure to pollution, adverse weather conditions, and staining. This project will focus on the loading dock and "back area" of the venue. There was a previous project focused on the front entrance area and glass pyramids of the Center.
450,000$
FY 2026/27 Convention
Center Electrical
Floor Box
Assessment
This project will fund a comprehensive evaluation of the electrical floor boxes throughout the Center's Exhibit Halls. These floor boxes, embedded in the flooring, serve the essential function of providing power and data connections to exhibit booths, stages, etc., throughout events. The assessment will encompass both the external and internal components of these floor boxes. External components, which in some instances are slightly raised above the Exhibit Hall floor, are showing signs of aging. The internal seals are worn and they, in some cases, allow debris to enter the boxes. The assessment's objective is to identify suitable options and estimate costs for either upgrades, repairs, or even full replacement of the systems integrated into the floor boxes. The findings from this assessment will guide future project proposals. 17,000$
Subtotal FY 2026/27 Capital Program Improvement Funding Need 7,591,487$ Santa Clara Convention Center Five-Year Capital Improvement Program Project Detail Fiscal
Year Project Project Description
Estimated
Cost
FY 2027/28 HVAC (BMS)
Upgrade Software
(Including
Lighting)
This project will fund the procurement of a new Building Management System (BMS). The BMS serves as the central control system for managing critical facility subsystems, including HVAC, chilled water systems, and central heating systems. The current BMS is the original system and has experienced ongoing intermittent failures leading to disruptions in conditioned air supply. In an effort to mitigate these issues, a temporary "stop gap" system was implemented in FY 2019/20, providing limited stability. However, the aging BMS is nearing the end of its functional life, with extensive work required to potentially connect 39 units (air handlers, chillers, cooling tower, boilers) to the outdated system.

Funding will be used for engineering assessments and anticipated licensing expenses. This includes an assessment and selection of BMS system, addressing connections to all 39 units. 3,292,380$
FY 2027/28 Convention
Center Lighting
Control System
This project will fund the upgrade and replacement of the lighting control system at the Center. The existing manual system presents challenges associated with human error, often resulting in lights being inadvertently left on, which subsequently escalates utility costs for the facility. The proposed new system incorporates scheduling software that can manage and monitor lighting requirements, optimizing energy usage and minimizing unnecessary expenses.

Furthermore, the current lighting system within the Exhibit Halls lacks individual flexibility, hindering the customization of lighting to accommodate the unique needs of certain clients. Presently, the system only offers the option to dim or turn off entire rows of lighting. The incorporation of the enhanced lighting control system not only ensures greater operational efficiency but also provides clients with a superior experience by allowing precise scheduling and configuration of lighting to align with specific event requirements. This project represents a step toward modernizing the facility, conserving energy, and enhancing the overall client experience at the Center.
250,000$
FY 2027/28 Convention
Center Exhibit
Hall Chairs
(Seating)
This project will fund the purchase of new folding chairs and storage carts for Exhibit Hall seating. The current inventory of folding chairs, approximately 5,000 units, has aged considerably, with a majority of them purchased back in 1986. Over the past 34 years, nearly 1,000 chairs have been replaced. The chairs have cushions and are cleaned by the Center annually. It is now imperative to upgrade the aging chairs to meet modern standards and enhance the overall comfort and functionality of Exhibit Hall event.

This project funds approximately 5,250 new chairs and 66 chair carts. The new chairs are designed to be lighter in weight but maintain the durability that matches that of the original chairs. To accommodate the new chairs, the older inventory will need to be either auctioned off or relocated to another location, providing space for the modern seating.
922,375$
Santa Clara Convention Center Five-Year Capital Improvement Program Project Detail Fiscal
Year Project Project Description
Estimated
Cost
FY 2027/28 Convention
Center Equipment
Table Project
This project will fund the purchase of 300-400 new tables and table carts. The current inventory of tables, while still usable, has undergone wear and tear over time. Acquiring new tables will not only replace the damaged ones, but will also expand the available inventory. To make room for the new tables, any damaged existing tables will be either auctioned off or disposed of. Several reputable vendors offer commercial tables that meet the Center's requirements. This project ensures the availability of high-quality tables for a variety of Center events, contributing to the overall efficiency and functionality of the facility. 193,500$
FY 2027/28 Convention
Center HVAC
Duct Work and
Water Pumps
This project will fund needed repairs/replacement of HVAC duct work and related water pump replacement to be done in two phases. Both the duct work and water pumps are part of the overall HVAC system. The duct work is what carries the chilled or heated air throughout the facility, which would be Phase I. The water pumps are used to push the water through the chiller or boiler for heating, which would be Phase II.

It has been multiple years since the duct work over the Great America wing has been assessed. The duct work system is a critical component of the HVAC (Heating, Ventilation, and Air Conditioning) infrastructure, responsible for maintaining indoor air quality and ensuring occupant comfort. A well-maintained system helps in maintaining optimal indoor air quality by minimizing the buildup of dust, allergens, and contaminants, which can have a direct impact on the health and well-being of visitors, staff, and event attendees. Leaky or inefficient duct work can lead to substantial energy losses. OVG 360 recommends hiring a third party to review the duct work and make recommendations for replacement or repairs. Regular assessments help identify and rectify issues such as air leakage, blockages, or poor insulation, thereby improving the overall energy efficiency of the HVAC system. This, in turn, reduces operational costs and minimizes the carbon footprint of the convention center. This project includes funding for the report and associated staff time. 107,201$
FY 2027/28 Convention
Center Plumbing
Upgrades
This project will fund the replacement and installation of point-of-use water heaters in the Center kitchen and restroom areas. The life expectancy of point-of-use (POU) water heaters is typically between 8-12 years.

The current water tanks are original to the facility. There are 24 units throughout the property and four units have been replaced over the past several years. This project aims to enhance several critical aspects of the Convention Center's operations, including improved sanitation and reduced germ spread. Additionally, it will likely lead to cost savings by reducing the potential need for frequent replacements. The replacement units are also expected to contribute to more efficient water conservation and energy usage, promoting sustainability and prolonged equipment life.

Notably, the project will require larger power sources for the newly replaced units, necessitating the expertise of a third-party electrician to assist with power distribution. 26,507$
Subtotal FY 2027/28 Capital Program Improvement Funding Need 4,791,963$ Santa Clara Convention Center Five-Year Capital Improvement Program Project Detail Fiscal
Year Project Project Description
Estimated
Cost
FY 2028/29 Ceiling Project -
IDF, Storage
Rooms, Vintage
Valley
This project will fund upgrades to the ceilings in the IDF (Intermediate Distribution Frame - a room where systems live and where information to operate those systems flows through), storage closets, Vintage Valley Market, and other areas throughout the Center to address fire sprinkler protection deficiencies resulting from drop ceilings never being installed in those areas. The Fire Marshal has recommended the installation of drop ceilings in these spaces, which currently have open ceilings reaching a height of approximately 28 feet, similar to the Exhibit Halls.

The primary objective is to enhance fire sprinkler protection and overall safety in these areas while controlling expenses to the extent possible. This project aligns with the Fire Marshal's recommendations and ensures a safer environment throughout the Convention Center. 28,600$
FY 2028/29 Convention
Center Security
Concrete Bollards
(Fire
Control Systems)
This project will fund the purchase and installation of concrete bollards to protect the outdoor Fire Control Systems at the rear of the facility. Currently there are no measures in place, other than locks. This project would upgrade the security to this vital system.
175,000$
FY 2028/29 Convention
Center 2-Way
Radio Project
This project will fund the replacement of or upgrades to the 2-way radios and radio repeater. 2-way radios are a vital staff communication tool for all Center events. The existing radio system is becoming outdated and requires upgrades to keep pace with technological advancements. Shifting to digital technology offers the advantage of ongoing software updates, ensuring compatibility with evolving technology. Additionally, the installation of a new repeater will significantly expand coverage, facilitating improved internal staff communication and communication with clients due to a broader coverage area. These enhancements are pivotal for enhancing communication during events, contributing to a smoother and more efficient operation.

While the current repeater is in good condition, individual radio units and batteries are showing signs of wear and deterioration. As staff numbers increase, the demand for new and updated digital radios will grow. The project also notes annual expenses of approximately $3,450 for batteries, radio chips, and maintenance throughout the year, emphasizing the need to incorporate these costs into the Center's operating budget.

This project is vital for ensuring reliable and up-to-date communication tools for staff, ultimately enhancing the success of events held at the Convention Center.
75,186$
Subtotal FY 2028/29 Capital Program Improvement Funding Need 278,786$ Santa Clara Convention Center Five-Year Capital Improvement Program Project Detail Fiscal
Year Project Project Description
Estimated
Cost
FY 2029/30 Convention
Center Equipment
Performance
Staging
This project will fund the purchase of 48 pieces of new 6' x 8' portable staging. Portable staging is used by various groups and businesses across all areas of the Center. For safety and aesthetic reasons, it is advisable to replace portable staging every 10-15 years. The Center currently possesses two different colors of staging, brown and black, in the 6' x 8' size, configurable at heights of 16", 24", or 32". These stages are primarily utilized in the ballrooms and meeting rooms.

To create a more cohesive and uniform appearance throughout the facility, the Center recommends the purchase of new staging pieces featuring black carpeting. Of the 104 existing staging pieces, 64 have surpassed the 25-year mark and are in need of replacement or refurbishment. The project seeks to procure as many new pieces as possible within the allocated budget, ensuring that the Center maintains an up-to- date and consistent staging setup that enhances both safety and aesthetics for events held within the facility.
285,861$
Subtotal FY 2029/30 Capital Program Improvement Funding Need 285,861$ FY 2030/31 Main Lobby Floor
In-Fill & Archway
Demolition
In order to optimize the Convention Center's main lobby, the prior management team constructed a platform over a sunken area of the lobby to address space constraints. This platform, although structurally sound was, as part of the Convention Center Refresh project initiated in FY 2020/21, recommended to be infilled.

This would ensure a more robust and enduring solution and would enhance the main lobby's functionality, accommodating activities such as registration and displays more effectively.

Additionally, in the refresh project consideration was given to the removal of the existing archway. The removal of this archway is proposed to not only contribute to the aesthetic revitalization of the lobby, but also to facilitate additional natural light for the soon to be constructed "Connect Café". Removal of the archway would also improve overall visibility in the main lobby area. 95,422$
FY 2030/31 Convention
Center Main
Sound System
Upgrades
This project will fund upgrades to the Center's Main Sound System. There are ongoing issues with the current audio system throughout the Center. The system has been experiencing a persistent hum and intermittent dropouts, which have impacted the quality of audio during events. In response to these challenges, Encore, the Center's AV provider, has provided speakers as a temporary solution; however, a more comprehensive approach is needed.

This project focuses on upgrading the software and replacing several components within the audio system.

The goal is to alleviate these issues and restore the system to full operational capacity. By enhancing the audio system, the Convention Center aims to provide a higher-quality audio experience for events and ensure the reliability of its audio equipment.
88,127$
Santa Clara Convention Center Five-Year Capital Improvement Program Project Detail Fiscal
Year Project Project Description
Estimated
Cost
FY 2030/31 Wall Covering
Project
This project will fund the refurbishment of acoustical panels within the Great America Ballroom and meeting rooms to achieve a consistent appearance with those in the 200's. The project encompasses expenses related to fabric, reupholstery services, materials, and labor. The primary objective is to create uniformity in the aesthetics of the acoustical panels, enhancing the overall ambiance and appearance of these spaces.

By recovering these panels, the Convention Center seeks to provide a more cohesive and visually appealing environment for various events and gatherings.
149,386$
FY 2030/31 Boiler
Replacement
This project will fund the replacement of the second aging boilers at the Center. The boilers serve as the primary heat distribution mechanism throughout the facility. The existing boiler system is outdated, nearing the end of its operational life, and encountering increasing challenges in sourcing replacement parts. 500,000$
Subtotal FY 2030/31 Capital Program Improvement Funding Need 832,935$ 13,781,032$ Total FY 2026/27 - FY 2030/31 Capital Improvement Funding Need City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-292 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Staff Update and Solicitation of Council Input or Direction on a City Council Request (Council Policy 030) to Revise Chapter 17.15 of the City Code (Property Developments) related to Required Street Improvements

BACKGROUND
At the November 18, 2025 City Council meeting, Councilmember Chahal submitted a Council Policy 030 request to consider possible revisions Title 17, Chapter 17.15, Table III of the City Code related to requirements for public improvements. City Council approved a motion to agendize this 030 request for discussion at a future meeting. The purpose of this report is to provide information on Chapter 17.15 and its application in relation to City requirements for street improvements (such as sidewalk upgrades), in connection with planning entitlement and building permit applications (i.e. residential additions).

City Code Title 17, Chapter 17.15, Table III
: Title 17 of the City Code is entitled “Development” and includes Chapter 17.15, entitled “Property Development,” which defines certain policies, requirements, and procedures for the development of property in the City. Included within Chapter

17.15 is Section 17.15.110, entitled “On-site dedications, easements, and rights-of-way” as shown below and also included as Attachment 1.
§ 17.15.110 On-site dedications, easements, and rights-of-way. <https://ecode360.com/47553397>
(a) <https://ecode360.com/47553397> The developer shall grant to the City, without cost, all easements and/or rights-of-way (excluding easements and rights-of-way for street purposes that are provided for in subsection (b) <https://ecode360.com/47553486> of this section) necessary (1) for serving the property of the developer and (2) for the installation of utilities, flood-control improvements, and public service facilities. (b) <https://ecode360.com/47553397> The developer shall also grant to the City, without cost, all easements and/or rights-of-way for street purposes necessary for serving the property of the developer and to install required street improvements in accordance with actions listed in Table III.
(c) <https://ecode360.com/47553397> Off-set credits shall be allowed the developer for existing street improvements previously paid to the City in accordance with the provisions of SCCC §

17.15.100 <https://ecode360.com/47553483> and § 17.15.260 <https://ecode360.com/47553550>.

City Code 17.15.110(b) requires that a developer grant to the City, without costs, easements and/or rights-of-way for street purposes necessary for serving the property and install required street
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improvements in accordance with Table III (Attachment 2).

Table III of Chapter 17.15 requires that dedication and street improvements are required in connection with:
· Final Maps, Parcel Maps, and Zoning
· Residential: Any single private improvement or any series of private improvements made within a three-year period involving 800 or more square feet of any new construction, addition, or reconstruction.
· Non-Residential: Any single private improvement or any series of private improvements made within a three-year period valued at $200,000 or more.

DISCUSSION
City Code Section 17.15.110 provides the legal framework by which the City can require street improvements and dedications as development occurs. There are two typical processes where staff review projects to determine if street improvements and dedications are required.

1. Planning Entitlement and Building Permits
: During this process, applicants submit a planning
application for a proposed land use project to the Planning Division in the Community Development Department (CDD). CDD coordinates with various City departments to review the proposal, and the City sets project level conditions of approval. There are often conditions of approval requiring adjacent street improvements. During the building permit stage of the project, staff follow up on the project’s conditions of approval to ensure that required street improvements are permitted and constructed.

2. Building Permit Only
: In this situation, a planning application/permit is not required, and applicants submit directly to the City’s Building Division in CDD. CDD coordinates with various City departments who review the building application and set requirements based on review of the project and relevant City Codes.

Staff understands that the 030 request is related to street improvement requirements for residential building additions. Based on this, the remainder of the report will focus on the process and requirements for these specific types of projects. Below are the typical steps involved when the City receives and reviews a residential building permit application.

Process for Reviewing Residential Additional Building Permit Applications related to City Code Section 17.15.110:

1. Building Application Submitted
Receive a residential building permit application.

2. Threshold Review (Table III)
Staff reviews the project against Table III to determine if frontage improvements are triggered.

For residential projects, Table III allows the City to require street improvements for projects where there is any single private improvement or any series of private improvements made within a three-year period involving 800 or more square feet of any new construction, addition, City of Santa Clara Printed on 6/19/2026Page 2 of 5
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or reconstruction.

3. Determine Required Improvements
If the project meets the threshold, staff reviews the existing conditions along the project’s street frontage and identifies required street improvements, with an emphasis on bringing the public street frontage into compliance with the current Americans with Disabilities Act (ADA) requirements.

Typical frontage improvements can include:
· Driveway Approach
: Upgrade existing driveway approach (which includes a sidewalk) to meet current City standards
· Sidewalk: Construct or replace uplifted or damaged sidewalk to meet current City standards
· Curb Ramps: Upgrade curb ramps to meet current City standards for corner properties Examples of these types of street frontage improvements are included in Attachment 3.

4. Condition of Approval (Issuance)
ADA related street frontage improvements are added as a condition of the building permit prior to permit issuance.

5. Applicant Notification/Conditional Release Letter
Applicant is notified of the requirement. Prior to issuance of the building permit, the property owner is required to sign a conditional release letter acknowledging the obligation to complete the street frontage improvements.

6. Condition of Approval (Final)
A condition is placed on the building permit final requiring completion of the street frontage improvements.

7. Encroachment Permit (EP) Process
Applicant obtains an encroachment permit to construct the street frontage improvements.

Plans are reviewed and approved by the Department of Public Works prior to construction.

8. Completion and Final Clearance
Once construction is completed and inspected, staff clears the encroachment permit and removes the frontage improvement condition in Accela, allowing the building permit to receive final.

Residential Building Permit Projects with Required ADA Improvements Table 1 below includes the number of residential building permit projects that required ADA related improvements per City Code Section 17.15.110, Table III.

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Table 1
Number of Residential Building Permit Projects
with Required ADA Street Improvements
2021 2022 2023 2024 2025 2026 (to
date)
# of
Projects
22 27 25 19 18 7
The majority of the required improvements involve upgrading existing driveway approaches/sidewalk to City standards. Cost information provided by project applicants indicates that the value of these improvements ranges between $5,000 to $19,000 per improvement. The value of each improvement is highly dependent on the extent of concrete work required and cost information applicants receive from their contractors.

Amending Chapter 17.15 of the City Code
If the City Council wishes to amend Chapter 17.15 of the City Code, staff recommend that the Council discuss the proposed revisions and provide direction regarding the desired changes.

Chapter 17.15 of the City Code may be amended to modify or eliminate existing requirements, and the Council may direct that such amendments apply retroactively where the effect is to reduce, remove, or otherwise lessen existing obligations. For example, if the Council eliminates the requirement for street improvements for residential additions exceeding 800 square feet, that amendment could be applied retroactively. However, amendments that would impose new, additional, or more burdensome requirements should apply prospectively only and should not be applied retroactively to pending applications, previously approved projects, or completed construction. Any proposed ordinance should clearly specify whether retroactive application is intended, the effective date of that application, and the categories of projects to which it would apply.

It is important to note that the City’s recently adopted ADA Self Evaluation and Transition Plan includes information related to the City’s current regulations and practices to require development to provide street improvements such as ADA driveways, sidewalks, and curb ramps. These improvements were originally built by developers and the City has opted to maintain this infrastructure. If Council provides direction to amend the City Code to remove the requirement for street improvements, the City will then bear the financial responsibility to provide these improvements in the future.

Following Council direction, staff will coordinate with the City Attorney’s Office regarding next steps, confer with the appropriate Council Committees, and return to the Council with proposed amendments.

FISCAL IMPACT
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In addition to costs related to City staff time and expense necessary to prepare this report, if the City Council provides direction to remove the requirement for street improvements as currently required in City Code Chapter 17.15.100, the City will be responsible for the subject improvements in the future.

COORDINATION
This report has been coordinated with the City Attorney’s Office, Community Development Department and City Manager’s Office.

RECOMMENDATION
Discuss and provide direction related to revising Chapter 17.15 of the City Code (Property Developments) related to Required Street Improvements.

Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. City Code Chapter 17.15.110

2. City Code Chapter 17.15.110 - Table III

3. Examples of Required ADA Frontage Improvements
City of Santa Clara Printed on 6/19/2026Page 5 of 5
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Title 17. Development
Chapter 17 .15. PROPERTY DEVELOPMENTS
§ 17 .15.110. On-site dedications, easements, and rights-of-way.

City of Santa Clara, CA
(a) The developer shall grant to the City, without cost, all easements and/or rights-of-way (excluding easements and rights of-way for street purposes that are provided for in subsection (b) of this section) necessary (1) for serving the property of the developer and (2) for the installation of utilities, flood-control improvements, and public service facilities. (b) The developer shall also grant to the City, without cost, all easements and/or rights-of-way for street purposes necessary for serving the property of the developer and to install required street improvements in accordance with actions listed in Table Ill.
(c) Off-set credits shall be allowed the developer for existing street improvements previously paid to the City in accordance with the provisions of SCCC § 17.15.100 and§ 17.15.260. (Ord. 1312 § 1, 5-6-1975; Ord. 1372 § 1, 2-7-1978; Ord. 1408 § 1, 9-30-1980; Ord. 1486 § 1, 12-6-1983; Ord. 1581 § 5, 3-1- 1988; Formerly§ 21A-10)
ATTACHMENT 1
ATTACHMENT 2
CITY CODE SECTION 17.15 – TABLE III

Table III
Stt·eet
Dedication Impro vements
Action Required Required
Final Map Yes Yes
Parcel Map Yes Yes
Zoning Yes Yes
Residential: Any single private improvement or any series of private improvements wade within a three-year period involving 800 or wore square feet. of any new construc.tion, addition, or reconstmctiou. * Yes Yes
Nonresidential: Any single private improvement or any series of private improvements wade within a three-year period valued at $200,000 or more. Yes Yes
Dedication of easements and rights-of-way for street purposes, including the installation of street improvements, may not be required by the City in cow1ectiou with:
(a) Residential. The granting of building permit(s) involving:
(1) Any single private improvement less than 800 square feet. of any new constmction, addition, or reconstmctiou *; or
(2) Any series of private in1provements wade within a three-year period that are cumulatively less than 800 square feet of any new constmctiou, additio11, or reconstmctiou . • (b) Nouresidential. The granting of building permit(s) involving:
(1) Any single private improvement valued a.t less than $200,000; or (2) Any series of private improvements wade within a three-year period that are cumulatively valued at less than $200,000.

Provided further, if the Planning Commission finds, on appeal, that the proposed activity has a significant impact. on t he immediate a rea, the developer shall be required to grant to the City, without cost, all dedications required for street purposes, including the installation of street improvements to serve the property of the developer.
* Recoustructiou is any work invol11111g the removal of at least 50 percent of extenor wall(s). Interior remodeling is not reconstmction.
(Ord. 1312 § 1, 5-6-75; Ord. 1372 § I , 2-7-78; Ord. 1408 § 1, 9-30-80; Ord. 1486 § 1, 12-6-83; Ord. 1581 § 5, 3-1-88, Res. 6027, 6- 13-95, Res. 6588 , 6- 15-99, Res. 7136, 6-8-04 , Rc:s. 7232 § I , 6-7-05, R.es. 7003 , 8- 25-09).

ATTACHMENT 3
Examples of Required ADA Frontage Improvements

Driveway Approach and Sidewalk Improvement

Sidewalk Improvement

Curb Ramp Improvement

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-333 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Action on a Council Policy 030 Request for Information on Public Participation Options, and Audio/Visual (A/V) and Broadcasting Requirements for Potential Offsite City Council Meetings, and Direction to Staff

BACKGROUND
At the February 10, 2026, City Council Meeting, Vice Mayor Gonzalez made a Council Policy 030 request to agendize a review of public participation options such as Public Presentations only for in person public speakers or holding Council meetings at alternative locations outside of Council Chambers. The City Council agreed to add this item to a future City Council Agenda.

City Council meetings are currently held in the City Hall Council Chamber, which is equipped with integrated A/V systems that support in-room audio, video display, live production, broadcasting to the City’s government access television channel, and streaming to online platforms. The City Council has expressed interest in holding City Council meetings at an offsite location, with the Northside Library identified as a preferred venue.

City Council Chamber systems include a base A/V system with controllers and production equipment, microphones, multiple displays and projectors, and the Granicus platform used for agenda management, meeting tagging, and voting. Offsite locations do not currently have equivalent equipment and production capabilities.

DISCUSSION
Currently, City Council meetings are available for live public viewing and comment in person (at City Hall) and via Zoom (telephonically or over the internet). In addition, remote live viewing (without the ability to comment) can be accessed via Facebook, the City’s website (Granicus), the City’s government access television channel, and YouTube. In total, there are seven (7) ways to view live meetings of the City Council, three of which allow for live comments (in-person, Zoom over the telephone, and Zoom over the internet).

The Brown Act
SB 707 was passed into law in 2025 and requires that, as of July 1st, all open and public meetings, including City Council meetings, shall include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform, except if adequate telephonic or internet service is not operational at the meeting location. Gov Code 54953.4(b)(1)(A)(i)(I)(ia).

If City Council elects to provide a two-way audiovisual platform, it shall publicly post and provide a call-in option, and activate any automatic captioning function during the meeting if an automatic City of Santa Clara Printed on 6/19/2026Page 1 of 4
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captioning function is included with the two-way audiovisual platform. If Council does not provide a two-way audiovisual platform, it shall provide a two-way telephonic service for the public to participate in the meeting. Gov Code 54953.4(b)(1)(A)(ii).

In-Person Only Public Comment
As noted above, currently, the public may provide live comment either in person in the Council Chambers or remotely via Zoom. Members of the public may also submit written comments in advance, which are distributed to the Council and made part of the record. Although the Council 030 request included a request to consider limitation of remote comment by members of the public, that will not be possible as a result of the new requirements of SB 707.

Offsite Meeting Locations
As staff reviewed alternative City facilities, a key consideration was the equipment required to maintain broadcast quality on the City’s government access television channel.

Council Chamber meetings rely on an integrated set of production, broadcasting, and meeting- management systems that are not currently available at any other City of Santa Clara facility. To conduct a City Council meeting with comparable functionality at an offsite venue, the City would need to procure and install additional A/V and IT equipment, and in some cases provide supporting integration and configuration services. Missing equipment and capabilities include:

1. Production equipment for live switching, audio mixing, and recording;

2. Streaming and broadcasting components and encoders to deliver live and on-demand viewing;

3. Camera systems with pan-tilt-zoom controls, controller interfaces, and presets to support consistent camera angles and accessibility needs;

4. Additional dais and audience microphones;

5. Confidence/return displays and presenter displays for Councilmembers, staff, and the public; and

6. Granicus apparatus and associated peripherals used for agenda management, speaker timer and queues, and City Council voting, including required networking and security configurations.

Based on a preliminary assessment of required equipment and implementation services, staff have identified two options to support offsite City Council meetings (costs are one-time estimates and are subject to refinement during procurement and implementation):

1. Deploy permanent equipment at the Northside Library (approximately $149,000);

2. Deploy permanent equipment at both the Northside Library and Central Library (approximately $258,000)
Some additional, non-technological, considerations may include: room size and capacity, overflow capability, and scheduling.

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If City Council provides direction to prepare for holding offsite City Council meetings, staff would need to further assess room layouts, power and network connectivity, acoustics, and sightlines during detailed design to confirm final quantities and costs. The City Council would receive an update of any additional costs at a later date and staff would then proceed with an implementation approach as well as any procurement actions consistent with City Council direction.

Recommendation
Provide direction to Staff regarding whether to proceed with preparations for holding City Council meetings at an offsite location, including desired meeting capabilities and service levels.

Alternatives

1. Maintain current practice and continue to provide seven (7) ways for the public to view live meetings of the City Council that occur at City Hall -noting that three of the options currently allow for live comments (in-person, Zoom over the telephone, and Zoom over the internet).

2. Provide an alternative direction with respect to the location and participation platforms to City Council meetings.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
Any one-time costs to procure and install equipment to support offsite City Council meetings would be funded by Public, Educational, and Governmental (PEG) fees, subject to City Council direction and authorization. Preliminary one-time estimates are approximately $149,000 (Option 1) or $258,000 (Option 2), depending on the option selected. Estimates do not include any ongoing subscription, licensing, staffing, or support costs that may be required for the upkeep of the installed system (e.g., Granicus cloud annual costs) and for meeting-day setup and testing.

COORDINATION
This report has been coordinated with the Information Technology Department, Finance Department, Library Department, City Clerk’s Office, City Manager’s Office and City Attorney’s Office.

RECOMMENDATION
Provide direction to Staff regarding whether to proceed with preparations for holding City Council meetings at an offsite location, including desired meeting capabilities and service levels.

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26-333 Agenda Date: 6/23/2026
Reviewed by: Adam Kostrzak, CIO/Director, Information Technology Approved by: Jovan Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
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@SantaClaraCity
26-631 Agenda Date: 6/23/2026

REPORT TO CITY COUNCIL

SUBJECT
Continuance of a Rezoning to Remove the Historic Combining District from 1341 Homestead Road (906 Monroe Street to Remain in Historic Combining District) and a Tentative Subdivision Map to subdivide the property into two parcels each containing one of the existing residences

DISCUSSION
Staff requests a continuance of this item to the July 14, 2026 City Council meeting. The item was noticed to be heard at the Planning Commission meeting of May 20, 2026, and at the City Council meeting of June 23, 2026, however, due to scheduling conflicts for key staff for the May 20, 2026 Planning Commission meeting, the item required a continuance to the June 10, 2026, Planning Commission meeting. Consequently, the item requires continuation from the June 23, 2026 City Council meeting to the July 14, 2026 City Council meeting. The applicants were informed of the schedule change.

ENVIRONMENTAL REVIEW
No environmental determination is necessary for a continuance. An environmental determination will be included with the July 14, 2026, Council report.

FISCAL IMPACT
There is no fiscal impact associated with the action other than administrative staff time and any additional noticing costs.

PUBLIC CONTACT
A newspaper notice was published in the April 29, 2026, issue of the Santa Clara Weekly describing the proposed project and original public hearing meeting times. Should the City Council open the public hearing and then continue the hearing for this project to July 14, 2026, additional noticing will not be required.

RECOMMENDATION
Staff recommends that the City Council open the public hearing on this item and then immediately continue the item to the July 14, 2026, Council meeting.

Prepared by: Afshan Hamid, Community Development Director Approved by: Jovan Grogan, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
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@SantaClaraCity
26-326 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Proclamation of June 2026 as Portuguese National Heritage Month

BACKGROUND
On June 4, 2021, Congressman Jim Costa (CA-21) and Congressman David G. Valadao (CA-22) introduced a resolution to the United States Congress designating the month of June as “Portuguese National Heritage Month.” The resolution celebrates the historic, cultural, and significant contributions Portuguese Americans have made to the United States.

The month of June was selected to coincide with the Day of Portugal, which is celebrated on June 10th and commemorates the death in 1580 of Luis de Camões, a poet and Portuguese literary icon.

The City of Santa Clara has a rich history of Portuguese culture. Immigrants from Portugal began coming to the Santa Clara Valley in the mid-1800s, and immigration peaked in the first years of the 1900s. Then, in the late 1950s and 1960s, a series of earthquakes and volcanic eruptions in the Azores led to another wave of immigration.

Following the Azorean Refugees Act, almost 5,000 Portuguese people came to the United States, with a significant population putting down roots throughout California and in the Santa Clara region.

The City of Santa Clara established a Sister City with Coimbra, Portugal on August 4, 1972, and continues to strengthen relations with Coimbra through the Santa Clara Sister Cities organization.

DISCUSSION
At the June 23, 2026, City Council meeting, the City Council will proclaim Portuguese National Heritage Month for June 2026 in Santa Clara. A representative from S.E.S Portuguese Hall of Santa Clara will be present to accept the proclamation.

Portuguese men and women in Santa Clara founded the S.E.S. Hall in 1896 as a fraternal organization dedicated to communication, connection, and community. The organization provides Portuguese residents with a welcoming place to gather, discuss current issues, celebrate their shared heritage, and exchange news from their homeland.

ENVIRONMENTAL REVIEW
This is an informative report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act ("CEQA") is required.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

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26-326 Agenda Date: 6/23/2026

Reviewed by: Aimee Escobar, Management Analyst, City Manager’s Office Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Proclamation of June 2026 as Portuguese National Heritage Month City of Santa Clara Printed on 6/19/2026Page 2 of 2
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City of SantaClara

WHEREAS, the State of California and the Santa Clara region, have a rich history of immigration from Portugal. Many of the first Portuguese immigrants came to California in the 19th century, followed by subsequent waves of immigration in the early 20th century and again in the mid- 20th century, when a series of catastrophic volcanic eruption prompted more than 175,000 Azorean people to emigrate to the United States between 1960 and 1980; and
WHEREAS, in 2023, U.S. Representatives Jim Costa and David Valadao introduced a resolution to designate June as Portuguese National He ritage Month; the resolution also highlighted the countless and lasting contributions that millions of Portuguese Americans have made to the U.S; and

WHEREAS,
the City of Santa Clara has a rich history of Portuguese culture and roots; the City of Santa Clara established its Sister Ci ty with Coimbra, Portugal, on August 4, 1972, and continues to strengthen relations with Coimbra through the Santa Clara Sister Cities organization; and WHEREAS, Portuguese Americans have made substantial contributions to every facet of life in Santa Clara, maintaining the Portuguese Am erican experience in Santa Clara, and serving as bridges to our multicultural City.

NOW, THEREFORE, I, LISA M. GILLMOR, by virtue of the authority vested in me as Mayor, and on behalf of the City of Santa Clara, do hereby proclaim the month of June 2026, as

PORTUGUESE NATIONAL HERITAGE MONTH
in the City of Santa Clara, and do hereby recognize the rich history, cultural diversity, and significant contributions of Portuguese Americans to the community and City of Santa Clara.

Given under my hand and the Seal of the City of Santa Clara, California, this 23rd day of June 2026.

LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1

RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5

KELLY G. COX
COUNCILMEMBER, DISTRICT 6
Proclamation

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-592 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Recognition of the Recipients of the Silicon Valley Power Sustainable Futures Scholarship Program in Partnership with Mission College

BACKGROUND
On June 7, 2022, the City of Santa Clara City Council unanimously approved the Silicon Valley Power Sustainable Futures Scholarship Fund (SVPSF) aimed at providing scholarships to future leaders in sustainability, clean energy, and related fields. The goal of the program is to develop a pipeline of strong, diverse future leaders in sustainability and clean energy sectors.

The innovative, five-year program with Mission College is funded by a $125,000 grant from Silicon Valley Power (SVP) and is designed to expose students to skill sets that allow them to compete for emerging green jobs. The skill requirements in the green jobs sector are expanding rapidly, particularly in the Bay Area, where energy, sustainability and climate drivers are leading the way in accelerating this field. Selected students use the funds to attend and receive advanced opportunities at Mission College. Selected students will use the funds to attend and receive advanced opportunities at Mission College.

DISCUSSION
On June 23, 2026, the City Council will recognize the following SVP Sustainable Futures Program scholarship recipients:

1. Adrienne De Fanti - Biology

2. Jissel Alvarez - Communication Studies

3. Kendra De La Torre - Business Administration, Economics, Psychology

4. Hieu Pham - Social Justice Studies

5. Dang My Thuan Tran - Chemical Engineering

6. Sofia Guadarrama Slawinska - Social Justice Studies

7. Pham Minh Tien Le - Computer Engineering

8. Stanley Fincher - Computer Network Technology

9. Ngoc Thien Bich Hoang - English

10.Marwa Wasil - Economics

11.Ahmad Ghanizadah - Electrical Engineering

12.Phuong Bao Ngoc Nguyen - Communication Studies

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26-592 Agenda Date: 6/23/2026

FISCAL IMPACT
Funding for this project was authorized on June 7, 2022, under Council item 22-655 and funds are budgeted in SVP's Electric Utility Fund in the advertising and community promotion operating budget.

Reviewed by: Aimee Escobar, Management Analyst, City Manager’s Office Approved by: Jovan D. Grogan, City Manager
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@SantaClaraCity
26-683 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Proclamation of July 2026 as Park and Recreation Month

BACKGROUND
The National Recreation and Park Association (NRPA) has celebrated Park and Recreation Month each July since 1985 to promote strong, vibrant, and resilient communities through the power of parks and recreation. The observance also recognizes more than 160,000 full-time park and recreation professionals, along with hundreds of thousands of part-time, seasonal, and volunteer workers who support local, state, and community parks throughout the country.

Each July, the City of Santa Clara recognizes the contributions of park and recreation professionals and the positive impact they have on the lives of residents and communities. Parks and recreation programs, services, and facilities play an important role in supporting community health and well- being while fostering social connections, lifelong memories, and a sense of belonging.

DISCUSSION
The Santa Clara Parks & Recreation Department is responsible for the design, development, operations, and maintenance of over 350 acres of regional, community, neighborhood and mini parks, open space, community centers, recreation and aquatics facilities, joint use facilities, and athletic fields.

Parks and recreation activities are integral to communities throughout the country, promoting physical, social, emotional, and cognitive health and wellness. These programs, services, events, and facilities enrich the lives of Santa Clara residents and visitors. Furthermore, parks and recreation amenities contribute to the community’s economic vitality through increased tourism, attraction and retention of businesses, enhanced quality of life, and support for safe and vibrant neighborhoods.

Proclaiming July as Park and Recreation Month provides an opportunity for the City Council to officially acknowledge the importance of parks and recreation and the benefits they provide to Santa Clara residents and visitors. NRPA’s 2026 theme, “The Power of Parks and Recreation," reinforces several initiatives the Parks & Recreation Department is leading to develop, enhance, and maintain sustainable parks, recreational amenities, and green spaces for current and future generations.

Residents are encouraged to celebrate Park and Recreation Month by participating in the programs, events, and recreational opportunities offered throughout the community, including:
· Joining the 250 Independence Day community celebration on July 4 <https://www.santaclaraca.gov/our-city/departments-g-z/parks-recreation/special-events/4th-of- at Mission College.

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· Participating in the Art Master Plan process.
· Sharing garden harvests at the Second Sunday Garden Share on July 12 at Eddie Souza Park & Garden.
· Attending the Roberta Jones Junior Theater production of ’Disneys Moana Jr <https://www.santaclaraca.gov/our-city/departments-g-z/parks-recreation/recreation-programs/roberta- . on July 14-16.
· Attending Sunset Cinema featuring A Mindcraft Movie on July 10 at Lick Mill Park. · Attending the Summer Concert series in Central Park on July 10 (The Megatones), July 24 (Patron Latin Rhythms), and July 31 (The Houserockers). · Participating in the Night Market <https://www.santaclaraca.gov/recreation- community/events/super-bowl-lx-and-fifa-world-cup-2026/celebrate-santa-clara-2026- and FIFA World Cup Watch Party on July 17-19.
· Registering for recreation programs ranging from art to yoga. · Participating in Recreation Swim programs at Warburton Pool or Mary Gomez Swim Center. · Visiting local parks, including Gateway Crossings, the City’s newest park, located on the 1200 block of Coleman Avenue.

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact to the city other than staff time.

Prepared by: Kimberly Castro, Recreation Manager
Reviewed by: Damon Sparacino, Parks & Recreation Department Director Reviewed by: Elizabeth Klotz, Assistant City Manager
Approved by: Jovan D. Grogan, City Manager

ATTACHMENT

1. Proclamation of July 2026 as Parks and Recreation Month City of Santa Clara Printed on 6/19/2026Page 2 of 2
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City of SantaClara

WHEREAS, parks and recreation is an integral part of communities promoting health and wellness, improving the physical and mental health of people who live near parks; and
WHEREAS, parks and recreation encourage physical activities by providing space for popular sports, hiking trails, swimming pools and many other activities designed to promote active lifestyles; and
WHEREAS, parks and recreation is a leading provider of healthy meals, nutrition services and educational activities; and WHEREAS, parka and recreation programming and education al activities, such as out- of-school time programming, fine and performing arts, youth sports and environmental education are critical to childhood development enhancing self-esteem and positive self-image; and WHEREAS, parks and recreation increases a community ’s economic prosperity through increased property values, expan sion of the local tax base, increased tourism, the attraction and retention of businesses and crime reduction; and WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and outdoor recreation.

NOW, THEREFORE, I, LISA M. GILLMOR, by virtue of the authority vested in me as Mayor, and on behalf of the City of Santa Clara, do hereby proclaim the month of July 2026, as

PARKS & RECREATION MONTH

Given under my hand and the Seal of the City of Santa Clara, California, this 23rd day of June 2026.

LISA M. GILLMOR

MAYOR, CITY OF SANTA CLARA

ALBERT GONZALEZ
VICE MAYOR, DISTRICT 1

RAJ CHAHAL
COUNCILMEMBER, DISTRICT 2

KAREN HARDY
COUNCILMEMBER, DISTRICT 3

KEVIN PARK
COUNCILMEMBER, DISTRICT 4

SUDS JAIN
COUNCILMEMBER, DISTRICT 5

KELLY G. COX
COUNCILMEMBER, DISTRICT 6
Proclamation

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-716 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Action on the May 5, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, May 6, 2026 Special City Council Meeting, May 19, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, and May 26, 2026 Special Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Meetings.

RECOMMENDATION
Approve the May 5, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, May 6, 2026 Special City Council Meeting, May 19, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, and May 26, 2026 Special Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Meetings.

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5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/05/2026

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City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
Council/Boardmember Chahal participated remotely from the following location:
627 Sector 11 Panchkula HR India
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or

[email protected].
05/05/2026Meeting Minutes
Study Session - 5:30 PM | Regular Meeting - 7:00 PM
5:30 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Study Session to order at 5:40 PM.

Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.

1. 26-255 Study Session: Review of the Proposed FY 2026/27 & FY 2027/28 Biennial Capital Improvement Program Budget and FY 2026/27 Operating Budget Amendments
Recommendation:

Review and provide input on the Proposed FY 2026/27 & FY 2027/28 Biennial Capital Improvement Program Budget and FY 2026/27 Operating Budget Changes.

City Manager Grogan made opening remarks and introduced Director of Finance Lee who provided a Powerpoint presentation on the review of the proposed Fiscal Year 2026/27 & Fiscal Year 2027/28 Biennial Capital Improvement Program Budget and Fiscal Year 2026/27 Operating Budget changes.

Councilmember Park arrived at the dais at 6:16 PM.

Council questions and comments followed.

Public Comment: Wanda Buck
Mayor Gillmor called for a recess at 6:59 PM.
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:16 PM.

Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Cox recited the Statement of Values.

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Roll Call
Assistant City Clerk/Secretary Pimentel noted that Council/Boardmember Chahal would be participating remotely under the Brown Act.

Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.

Vice Mayor/Chair Albert Gonzalez, Council /Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council /Boardmember Suds Jain, Council/Boardmember Kelly Cox, Mayor/Chair Lisa Gillmor

Present: 6 -

Absent: 1 - Council /Boardmember Kevin Park (arrived at 7:57 PM)

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
City Attorney Googins reported that there was no reportable action from the April 21, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Closed Session.

Council/Boardmember Jain requested to move Item 9 to be heard following Public Presentations.

SPECIAL ORDER OF BUSINESS

2.A 26-502 Commendation of the 25th Anniversary of the Santa Clara City Library Foundation & Friends
Mayor Gillmor, on behalf of the Council, commended the 25th Anniversary of the Santa Clara City Library Foundation & Friends.

JoAnn Davis (Executive Director, Santa Clara City Library Foundation & Friends) accepted the commendation and provided some remarks.

2.B 26-347 Proclamation of May 2026 as Affordable Housing Month Mayor Gillmor, on behalf of the Council, proclaimed May 2026 as Affordable Housing Month.

Emily Ramos (Tenant Protection & Empowerment Associate, SV@Home) accepted the proclamation and provided some remarks.

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2.C 26-211 Proclamation of May 17-23, 2026 as National Public Works Week Mayor Gillmor, on behalf of the Council, proclaimed May 17-23, 2026 as National Public Works Week.

Director of Public Works Mobeck accepted the proclamation and provided some remarks.

2.D 26-492 Proclamation of May 3-9, 2026, as Professional Municipal Clerks Week Mayor Gillmor, on behalf of the Council, proclaimed May 3-9, 2026 as Professional Municipal Clerks Week.

Assistant City Clerk Pimentel and City Clerk Bob O'Keefe accepted the proclamation and provided some remarks.

CONSENT CALENDAR
Councilmember Jain pulled the Parks and Recreation Commission March 9, 2026 Meeting Minutes from Item 3.A.

A motion was made by Vice Mayor/Chair Gonzalez, seconded by Council/Boardmember Jain, to approve the balance of the Consent Calendar (except Item 3.A).

Aye:

Vice Mayor/Chair Gonzalez, Council/Boardmember Chahal, Council/ Boardmember Hardy, Council/Boardmember Jain, Council/Boardmember Cox, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Park

3.A 26-9 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Cultural Commission - March 2, 2026
Youth Commission - February 10, 2026
Youth Commission - March 10, 2026
Senior Advisory Commission - January 26, 2026
Senior Advisory Commission - March 16, 2026
Parks & Recreation Commission - January 12, 2026
Parks & Recreation Commission - March 09, 2026
A motion was made by Vice Mayor Gonzalez, seconded by Councilmember Jain, to Note and file the Minutes of: Cultural Commission - March 2, 2026, Youth Commission - February 10, 2026, Youth Commission - March 10, 2026, Senior Advisory Commission - January 26, 2026, Senior Advisory Commission - March 16, 2026, and Parks & Recreation Commission - January 12, 2026.

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Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor 6 -

Absent: Councilmember Park1 -

3.B 26-253 Action on City Bills and Claims Report for the period February 7, 2026 - March 6, 2026
Recommendation:

Approve the list of Bills and Claims for February 7, 2026 - March 6, 2026.

A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Jain, to approve the list of Bills and Claims for February 7, 2026 - March 6, 2026.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor 6 -

Absent: Councilmember Park1 -

3.C 26-455
Action on City Bills and Claims Report for the period March 7, 2026 - April 3, 2026
Recommendation:

Approve the list of Bills and Claims for March 7, 2026 - April 3, 2026.

A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Jain, to approve the list of Bills and Claims for March 7, 2026 - April 3, 2026.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor 6 -

Absent: Councilmember Park1 -

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3.D 26-1668 Action on Award of a Public Works Contract for the Citywide Emergency Generators Replacement Phase 3 Project to Saboo Inc. and Approval of Related Budget Amendments
Recommendation:

1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (c), “Existing Facilities,” of Title 14 of California Code of Regulations;

2. Award the Public Works Contract for the Citywide Emergency Generators Replacement Phase 3 Project to the lowest responsive and responsible bidder, Saboo Inc., in the amount of $2,700,000 and authorize the City Manager or Designee to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project in final forms approved by the City Attorney;

3. Authorize the City Manager or Designee to execute change orders up to approximately 15 percent of the original contract price, or $405,000, for a total not to exceed contract amount of $3,105,000; and

4. Approve the following FY 2025/26 budget amendments:
a. In the Public Buildings Capital Fund, recognize a transfer from the Water Utility Fund in the amount of $725,320, a transfer from the Water Utility Capital Fund in the amount of $2,300,000, and a transfer from the Electric Utility Capital Fund in the amount of $360,530, and increase the Standby Stationary Generators Project by $3,385,850 (five affirmative Council votes required to appropriate additional revenue);
b. In the Water Utility Fund, establish a transfer to the Public Buildings Capital Fund in the amount of $725,320 and decrease the Unrestricted Ending Fund Balance in the amount of $725,320 (five affirmative Council votes required for the use of unused balances);
c. In the Water Utility Capital Fund, establish a transfer to the Public Buildings Capital Fund in the amount of $2,300,000 and decrease the Buildings and Grounds Project by $2,300,000 (majority affirmative Council votes required); and
d. In the Electric Utility Capital Fund, establish a transfer to the Public Buildings Capital Fund in the amount of $360,530 and decrease the Electric Yard Building and Grounds Project in the amount of $360,530 (majority affirmative Council votes required).

A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Jain, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (c), “Existing Facilities,” of Title 14 of California Code of Regulations; (2) award the Public Works Contract for the Citywide Emergency Generators Replacement Phase 3 Project to the lowest responsive and

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responsible bidder, Saboo Inc., in the amount of $2,700,000 and authorize the City Manager or Designee to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project in final forms approved by the City Attorney; (3) authorize the City Manager or Designee to execute change orders up to approximately 15 percent of the original contract price, or $405,000, for a total not to exceed contract amount of $3,105,000; and (4) approve the following Fiscal Year 2025/26 budget amendments: (a) in the Public Buildings Capital Fund, recognize a transfer from the Water Utility Fund in the amount of $725,320, a transfer from the Water Utility Capital Fund in the amount of $2,300,000, and a transfer from the Electric Utility Capital Fund in the amount of $360,530, and increase the Standby Stationary Generators Project by $3,385,850; (b) in the Water Utility Fund, establish a transfer to the Public Buildings Capital Fund in the amount of $725,320 and decrease the Unrestricted Ending Fund Balance in the amount of $725,320; (c) in the Water Utility Capital Fund, establish a transfer to the Public Buildings Capital Fund in the amount of $2,300,000 and decrease the Buildings and Grounds Project by $2,300,000; and (d) in the Electric Utility Capital Fund, establish a transfer to the Public Buildings Capital Fund in the amount of $360,530 and decrease the Electric Yard Building and Grounds Project in the amount of $360,530.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor 6 -

Absent: Councilmember Park1 -

3.E 26-275
Action to Authorize the City Manager to Enter into an Exclusive Negotiating Agreement (ENA) with Valley Water for the Development of the Pure Water Silicon Valley Project (PWSV)
Recommendation:

Authorize the City Manager or their designee to execute the Exclusive Negotiations Agreement between the City of San José, City of Santa Clara, and Valley Water in substantially the form presented, in a final form approved by the City Attorney
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Jain, to authorize the City Manager or their designee to execute the Exclusive Negotiations Agreement between the City of San José, City of Santa Clara, and Valley Water in substantially the form presented, in a final form approved by the City Attorney.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor 6 -

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Absent: Councilmember Park1 -

3.F 26-67 Action on a Resolution to Adopt a List of Projects Funded by Senate Bill 1, The Road Repair and Accountability Act, for Fiscal Year 2026-27 Recommendation: Adopt a Resolution with a List of Projects Funded by Senate Bill 1, The Road Repair and Accountability Act, for Fiscal Year 2026-27.

A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Jain, to adopt Resolution No. 26-9553 with a List of Projects Funded by Senate Bill 1, The Road Repair and
Accountability Act, for Fiscal Year 2026-27.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor 6 -

Absent: Councilmember Park1 -

3.G 26-491 Action on a Resolution of the City of Santa Clara Authorizing the Display of the FIFA ceremonial flag from May 12, 2026 to July 19, 2026.

Recommendation:

Adopt a Resolution waiving the 30 continuous day maximum display period in City Council Policy 48 (“Display of Flags”) and authorizing the display of the FIFA World Cup flag from May 12, 2026 to July 19, 2026 at City Hall and other suitable locations throughout the City approved by the City Manager.

A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Jain, to adopt Resolution No. 26-9554 waiving the 30 continuous day maximum display period in City Council Policy 48 (“Display of Flags”) and authorizing the display of the FIFA World Cup flag from May 12, 2026 to July 19, 2026 at City Hall and other suitable locations throughout the City approved by the City Manager.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor 6 -

Absent: Councilmember Park1 -

3.H 26-500 Approve an Update to the Unit 1 Classified Salary Plan to Reflect the Approved Increase to the 40-hour Special Assignment Pay Recommendation:

Adopt a Resolution Updating the Salary Plan for various Unit 1 classified positions to satisfy the requirements of California Code of Regulations Section 570.5.

A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Jain, to adopt Resolution No. 26-9555 Updating the Salary Plan for various Unit 1 classified positions to satisfy the requirements of California Code of Regulations Section 570.5.

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Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor 6 -

Absent: Councilmember Park1 -

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

4. 26-302 Action on Stadium Authority Bills and Claims for the Month of March 2026 Recommendation: Approve the list of Stadium Authority Bills and Claims for March 2026.

A motion was made by Vice Chair Gonzalez, seconded by
Boardmember Jain, to approve the list of Stadium Authority Bills and Claims for March 2026.

Aye:

Vice Chair Gonzalez, Boardmember Chahal, Boardmember Hardy, Boardmember Jain, Boardmember Cox, and Chair Gillmor
6 -

Absent: 1 - Boardmember Park

PUBLIC PRESENTATIONS
Anthony Becker (time donated by Fred) made a Council Policy 030 request to investigate the disclosure of confidential information from Closed Session.

Mary Grizzle spoke regarding downtown.

Brian Darby spoke regarding a report on manufactured homes.

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

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9. 26-136 Public Hearing: Opportunity for Public Comment and action on the Final Version of the FY 2026/27 Annual Action Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds
(Hearing 2 of 2)
Recommendation: 1. Note and File Public Comment on FY 2026/27 Annual Action Plan for U.S. Department of Housing and Urban Development Funds;

2. Approve the FY 2026/27 Annual Action Plan in substantially the form presented, and direct staff to summarize and include all public comments to be submitted to HUD within sixty (60) days after receiving the allocation notice;

3. Allocate $30,000 from the Housing Division’s annual General Fund budget for the Bill Wilson Center Family Therapy Counseling Program and reallocate $30,000 in HUD public service funding evenly to the other public service agencies;

4. Appropriate a total of $60,000 to Nextdoor Solutions for domestic violence support services using HOME ARP funding for fiscal years 2026/27 and 2027/28. These funds were already programmed for supportive services in the HOME ARP Plan, but additional action is needed to award these funds to Nextdoor Solutions;

4. Delegate authority to the City Manager or designee to negotiate, draft, and execute a two-year agreement with the County Office of Supportive Housing not-to-exceed $350,000, using local funding that is allocated through the City Council’s adoption of the FY 2026/27 Annual Action Plan in final forms approved by the City Attorney; and

5. Delegate authority to the City Manager or designee to execute all agreements and amendments for federal and local funding that is allocated through the City Council’s adoption of the FY 2026/27 Annual Action Plan in final forms approved by the City Attorney.

Councilmember Park arrived at the dais at 7:57 PM.

Mayor Gillmor opened the Public Hearing.

City Manager Grogan made some opening remarks and introduced Housing Manager Marcus who provided a PowerPoint presentation on the Fiscal Year 26/27 Draft Annual Action Plan for the Use of federal Housing and Urban Development Grant funds.

Council questions and comments followed.

Housing Manager Marcus addressed Council questions.

Public Comment: Carole Conn
Delinda Yatskevich
Pilar Furlong
Brian Darby

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Alma Soto
Georgia Bacil
A motion was made by Councilmember Jain, seconded by Vice Mayor Gonzalez, to close the Public Hearing.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
City Manager Grogan addressed Council questions.

Council discussion followed.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to (1) note and file Public Comment on Fiscal Year 2026/27 Annual Action Plan for U.S. Department of Housing and Urban Development Funds; (2) approve the Fiscal Year 2026/27 Annual Action Plan in substantially the form presented, and direct staff to summarize and include all public comments to be submitted to HUD within sixty (60) days after receiving the allocation notice; (3) allocate $30,000 from the Housing Division’s annual General Fund budget for the Bill Wilson Center Family Therapy Counseling Program and reallocate $30,000 in HUD public service funding evenly to the other public service agencies; (4) appropriate a total of $60,000 to Nextdoor Solutions for domestic violence support services using HOME ARP funding for fiscal years 2026/27 and 2027/28 (4) delegate authority to the City Manager or designee to negotiate, draft, and execute a two-year agreement with the County Office of Supportive Housing not-to-exceed $350,000, using local funding that is allocated through the City Council’s adoption of the FY 2026/27 Annual Action Plan in final forms approved by the City Attorney; and (5) delegate authority to the City Manager or designee to execute all agreements and amendments for federal and local funding that is allocated through the City Council’s adoption of the FY 2026/27 Annual Action Plan in final forms approved by the City Attorney.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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5. 26-422 Public Hearing - Adopt a Resolution Approving the California Municipal Finance Authority Issuance of Tax-Exempt Bonds for Financing of a 100% Affordable Multifamily Rental Housing Project located at 3550 El Camino Real
Recommendation:

1. Conduct the Tax Equity and Fiscal Responsibility Act (“TEFRA”) public hearing; and

2. Adopt the resolution in substantially the form presented approving the issuance of not to exceed $50 million in bonds by the CMFA for the benefit of Clara Gardens LP, as the borrower, to provide for the financing of the affordable housing project at 3550 El Camino Real to satisfy TEFRA requirements.

Mayor Gillmor opened the Public Hearing.

City Manager Grogan made some opening remarks and introduced Housing Manager Marcus who provided a PowerPoint presentation on the Tax Equity and Fiscal Responsibility Act (TEFRA) Public Hearing of 2550 El Camino Real (Clara Gardens).

Council questions and comments followed.

City Attorney Googins, Housing Manager Marcus, Ben Barker (Financial Advisor, California Municipal Finance Authority) and Nicole Brown (Senior Project Manager, RCD) and Director of Community Development Hamid addressed Council questions.

Public Comment: Linda Knepper
City Manager Grogan provided some remarks.

A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Hardy, to close the Public Hearing.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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Council discussion followed.

Nicole Brown (Senior Project Manager, RCD) addressed to Council questions.

A motion was made by Councilmember Hardy, seconded by
Councilmember Cox, to (1) conduct the Tax Equity and Fiscal Responsibility Act (“TEFRA”) public hearing; and (2) adopt Resolution No. 26-9556 in substantially the form presented approving the issuance of not to exceed $50 million in bonds by the CMFA for the benefit of Clara Gardens LP, as the borrower, to provide for the financing of the affordable housing project at 3550 El Camino Real to satisfy TEFRA requirements.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

6. 26-290
Review and Adopt the Parks and Recreation Master Plan and Adopt a Resolution Approving the Plan
Recommendation:

Review the Parks & Recreation Master Plan and Adopt a Resolution Approving the Plan dated March 9, 2026.

City Manager Grogan made some opening remarks and introduced Director of Parks and Recreation Sparacino who provided a verbal presentation. Peter Winch (Principal Planner, WRT Planning and Design) and Madison Merrill (Associate Planner, WRT Planning and Design) provided a Powerpoint presentation on the review of the Parks and Recreation Master Plan.

Council questions and comments followed.

Public Comment: Susan Hinton (E-comment)
Linda Knepper
Wanda Buck
City Manager Grogan, Director of Parks and Recreation Sparacino, and Director of Public Works Mobeck addressed Council questions.

A motion was made by Councilmember Hardy, seconded by
Councilmember Cox, to review the Parks & Recreation Master Plan and adopt Resolution No. 26-9557 approving the Plan dated March 9, 2026.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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7. 26-149 Adopt a Resolution to Declare the City of Santa Clara’s Intention to Renew the Santa Clara Tourism Improvement District (SCTID) and fix the time and place for a public meeting and public hearing
Recommendation:

Adopt a Resolution of Intention declaring the City’s intent to renew the Santa Clara Tourism Improvement District (SCTID) for five (5) years starting July 1, 2026.

Assistant City Manager Azevedo made some opening remarks and introduced Christine Lawson (Chief Executive Officer, Discover Santa Clara) and Kelly Rankin (Senior Project Manager, Civitas).

Council questions and comments followed.
(Chief Executive Officer, Discover Santa Clara) and Kelly Rankin (Senior Project Manager, Civitas) addressed Council questions.

Public Comment: Nancy Fullmore
Erin Henry
Jack Bloom
Billy Mendez
Kevin Dominguez
Council discussion followed.

A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to adopt Resolution No. 26-9558 declaring the City’s intent to renew the Santa Clara Tourism Improvement District (SCTID) for five (5) years starting July 1, 2026.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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8. 26-70 Action to Waive First Reading and Introduce an Ordinance Adding Chapter

12.65 Entitled “Encroachments of Private Improvements into Public Rights-of-Way” to the City Code to Establish Procedures for the Administrative Approval of Private Encroachments within the Public Right-of-Way
Recommendation:

Alternative 1:

Waive First Reading and Introduce an Ordinance Adding new Chapter

12.65 entitled “Encroachments of Private Improvements into Public Rights-of-Way” to Title 12 (entitled “Streets, Sidewalks and Public Places”) of “The Code of the City of Santa Clara, California” (“SCCC”).

City Manager Grogan made some opening remarks and introduced Assistant Director of Public Works Liw who provided a PowerPoint presentation on the introduction of an ordinance adding Chapter 12.65 entitled "Encroachments into Public rights of way to the city code to establish procedures for the administrative approval of private encroachments within the Public right of way".

Council questions and comments followed.

Assistant Director of Public Works Liw, City Manager Grogan, and City Attorney Googins addressed Council questions.

Public Comment: Rob Mayer
Adam
Council discussion followed.

A motion was made by Councilmember Hardy, seconded by
Councilmember Park, extend the meeting to finish this item.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
Council discussion followed.

City Attorney Googins and City Manager Grogan addressed Council questions.

A motion was made by Councilmember Park, seconded by
Councilmember Chahal, to extend debate.

The motion failed.

Aye: 3 -
Nay:

Councilmember Chahal, Councilmember Park, and Councilmember Jain Vice Mayor Gonzalez, Councilmember Hardy, Councilmember Cox, and Mayor Gillmor4 -

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A motion was made by Councilmember Hardy, seconded by
Councilmember Cox, to direct staff to explore an appeal process to the Planning Commission.

Aye: Vice Mayor Gonzalez, Councilmember Hardy, Councilmember Cox, and Mayor Gillmor
4 -
Nay: Councilmember Chahal, Councilmember Park, and Councilmember Jain
3 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS None.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.

ADJOURNMENT
The meeting was adjourned at 12:25 AM on May 6, 2026 in memory of Eliseo P. Velasco.

The next regular scheduled meeting is on Tuesday, May 19, 2026 in the City Hall Council Chambers.

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MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication, or any other disability- related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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City of Santa Clara
Special Meeting Minutes
Call and Notice of Special Meeting of the
City Council
Draft
6:15 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/06/2026

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Councilmember Chahal participated remotely from the following location:
627 Sector 11 Panchkula HR India
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting
will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected]. 05/06/2026Meeting Minutes
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara, to commence and convene on May 6, 2026, at 6:15 pm to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
6:15 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 6:18 PM.

Roll Call
Assistant City Clerk Pimentel noted that Councilmember Chahal would be participating remotely and that Councilmember Park would be joining the meeting later.

Vice Mayor Albert Gonzalez, Councilmember Raj Chahal,
Councilmember Karen Hardy, Councilmember Kevin Park,
Councilmember Suds Jain, and Mayor Lisa M. Gillmor

Present: 6 -
Councilmember Kelly CoxAbsent: 1 -
Public Comment
None.

ADJOURN TO CLOSED SESSION FOR THE FOLLOWING:

1. 26-544 Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Aracely Azevedo, Ashley Lancaster, Glen Googins and Su Reuter
Employee Organization(s):

Unclassified Fire Management (Unit #9B)

2. 26-505
Conference with Legal Counsel-Anticipated Litigation
Pursuant to Gov. Code § 54956.9(d)(4) - Initiation of litigation --Number of potential cases: 2 potential cases

3. 26-532
Conference with Legal Counsel-Existing Litigation
Pursuant to Gov. Code § 54956.9(d)(1)
Name of case: Adame, et al. v. City of Santa Clara, United States Northen

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District Court, Case no. 5:26-cv-03740-SVK

4. 26-531 Conference with Legal Counsel-Existing Litigation Pursuant to Gov. Code § 54956.9(d)(1)
Name of case: Shahla Montes vs City of Santa Clara et al, Santa Clara Superior Court, Case no. 22CV398747

5. 26-543 Conference with Real Property Negotiators (City) Pursuant to Gov. Code § 54956.8
Properties:
--990 Benton Street, Santa Clara, CA 95050 (APN 269-22-072) (acquisition)
--777 Benton Street, Santa Clara, CA 95050 (APN 269-16-080) (disposition)
City Negotiators: Jovan D. Grogan, City Manager (and/or designee) and Glen R. Googins, City Attorney (and/or designee)
Negotiating Parties: City of Santa Clara and Santa Clara University Under Negotiation: Purchase/Sale of Real Property interests (provisions, price and terms of payment)
Mayor Gillmor recused herself from this item.

Convene to Closed Session (Sparacino Conference Room)

ADJOURNMENT
Mayor Gillmor adjourned into Closed Session at 6:21 PM.

Councilmember Park joined the meeting at 6:21 PM.

The meeting was adjourned at 9:06 PM.

REPORTS OF ACTION TAKEN IN CLOSED SESSION, IF ANY REQUIRED, TO BE PRESENTED BY

THE CITY ATTORNEY IN PERSON IN COUNCIL CHAMBERS AND AT THE REGULAR MEETING ON MAY 19, 2026.

City Attorney Googins reported that there was no reportable action from Closed Session.

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MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication, or any other disability- related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/19/2026

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City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
Council/Boardmember Albert Gonzalez participated remotely under SB 707 Provision "Just Cause" The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
05/19/2026Meeting Minutes
5:30 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the meeting to order at 5:38 PM.

Confirmation of Quorum
Assistant City Clerk Pimentel
confirmed a quorum and noted that Vice
Mayor Gonzalez and Councilmember Hardy would be participating remotely under the “Just Cause” Provision of AB 2449.

1. 26-254 Study Session: Review of and Input on the Proposed FY 2026/27 & FY 2027/28 Biennial Capital Improvement Program Budget and FY 2026/27 Operating Budget Amendments (“Proposed Budget”) and setting June 9, 2026 as the Public Hearing Date for City Council Action on the Proposed Budget
Recommendation:

Review and provide input on the Proposed FY 2026/27 & FY 2027/28 Biennial Capital Improvement Program Budget and FY 2026/27 Operating Budget Changes (“Proposed Budget”) and set the public hearing date on the Proposed Budget for the City Council’s next regular meeting on June 9, 2026 beginning at 7:00 PM.

City Manager Grogan made some opening remarks and introduced Director of Finance Lee who provided a PowerPoint presentation on the proposed Fiscal Year 2026/27 and Fiscal Year 2027/28 Biennial Capital Improvement Program Budget and Fiscal Year 2026/27 Operating Budget Changes.

Public Comment: Mary Grizzle
Wanda Buck
Council discussion followed.

A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to set the public hearing date on the Proposed Budget for the June 9, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting at 7:00 PM.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, and Mayor Gillmor
5 -
Nay: Councilmember Park1 -

Absent: Councilmember Cox1 -

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7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:15 PM.

Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Jain recited the Statement of Values.

Roll Call
A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Park, to excuse Council/Boardmember Cox from this meeting.

City Attorney Googins
reported that there was no reportable action from
the May 6, 2026 Special City Council Meeting Closed Session. He noted that the Council did not hear Items 4 and 5.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Councilmember Jain requested to move Item 7 to be heard after Public Presentation.

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Present: 6 - Vice Mayor/Chair Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Board
member Karen Hardy, Council/Boardmember Kevin Park,
Council/Boardmember Suds Jain, and Mayor/Chair Lisa M. Gillmor

Absent: 1 - Council /Boardmember Kelly Cox

Aye: Vice Mayor/Chair Gonzalez, Council/Boardmember Chahal, Council/ Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Cox
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS ON MAY 6, 2026 Jo Joint Council and Authorities Concurrent
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2. 26-416 Continuance of the Third Zoning Code Cleanup Ordinance and Rezoning of Properties Currently Designated TN (Transit Neighborhood) to R6 (Transit Neighborhood Residential)
Recommendation:

Staff recommend that the City Council open the public hearing on this item and then immediately continue the proposed project to July 14, 2026.

A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to open the public hearing on this item and then immediately continue the proposed project to the July 14, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

SPECIAL ORDER OF BUSINESS

3.A 26-420 Recognition of Outgoing Youth Commission Members for FY 2025/26 Recreation Supervisor Ichiho recognized the outgoing Youth Commissioners: Malia Martin, Samarth Suresh, Samaira Mehta, Namita Gaidhani, Julianna Arias Hernandez, Rebecca Kunze, Niharika Uppalapati, and Ayaan Mathur.

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3.B 26-421 Action on the Appointment of Youth Commissioners for the FY 2026/27 Term
Recommendation: That Council takes the following actions related to the FY2026/27 Youth Commission:

1. Reappoint Seoyun Chong, Allysa Domensino, Mateo Espinal, Srikha Gopisetti, Neha Israni, Drew Madriaga, Brian Rong, and Aneesha Vemu as Youth Commissioners;

2. Appoint Aryav Ahuja, Nikhil Gupta, Hunar Kaur, Sahana Mahesh, Nevan Molina, Shwasa Muttumu, and Ibrahim Rayees as Youth
Commissioners; and

3. Appoint Maryam Shaahid, Aditri Bhatla, and Hannah Mercado as alternates to the Youth Commission.

Recreation Coordinator Casem provided a verbal report on appointment of Youth Commissioners for the Fiscal Year 2026/27 term.

Council comments followed.

A motion was made by Councilmember Park, seconded by
Councilmember Jain, to (1) reappoint Seoyun Chong, Allysa Domensino, Mateo Espinal, Srikha Gopisetti, Neha Israni, Drew Madriaga, Brian Rong, and Aneesha Vemu as Youth
Commissioners; (2) appoint Aryav Ahuja, Nikhil Gupta, Hunar Kaur, Sahana Mahesh, Nevan Molina, Shwasa Muttumu, and Ibrahim Rayees as Youth Commissioners; and (3) appoint Maryam Shaahid, Aditri Bhatla, and Hannah Mercado as alternates to the Youth Commission.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

3.C 26-306
Proclamation of May 2026 as Asian American and Pacific Islander Heritage Month
Mayor Gillmor, on behalf of the Council, proclaimed May 2026 as Asian American and Pacific Islander Heritage Month.

Daniel Woo (Korean American Cultural Foundation) accepted the proclamation.

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3.D 26-402 Recognition of the Santa Clara Women’s League Donation of $24,000 to Support the Senior Center Health & Wellness Case Management Program and the “Be Strong, Live Long 2026” Health & Wellness Fair and Approve Related Budget Amendment
Recommendation:

1. Accept the donation from the Santa Clara Women’s League;

2. Authorize the Mayor and City Manager to sign a letter of appreciation; and

3. Approve the FY 2025/26 budget amendments in the Public Donations Fund to recognize the Santa Clara Women’s League donation in the amount of $24,000 and appropriate it to the Case Management Grant (five affirmative Council votes required to appropriate additional revenue).

Mayor Gillmor, on behalf of the Council, recognized the Santa Clara Women's league donation of $24,000 to support the Senior Center Health & Welness Case Management Program and the "Be Strong, Live Long 2026" Health & Wellness Fair.

Emily Adorable (President, Santa Clara Women's League) accepted the recognition and provided some remarks.

A motion was made by Councilmember Park, seconded by
Councilmember Chahal, to (1) accept the donation from the Santa Clara Women’s League; (2) authorize the Mayor and City Manager to sign a letter of appreciation; and (3) approve the Fiscal Year 2025/26 budget amendments in the Public Donations Fund to recognize the Santa Clara Women’s League donation in the amount of $24,000 and appropriate it to the Case Management Grant.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

3.F 26-528
Recognition of the Recipients of the Fourth Annual Silicon Valley Power Sustainable Futures Scholarship Program in Partnership with Santa Clara University
Mayor Gillmor, on behalf of the Council, recognized the recipients of the Fourth Annual Silicon Power Sustainable Futures Scholarship Program in partnership with Santa Clara University.

Chief Electric Utility Officer Procos, Ximena Garcia-Isabelli, Isabella Gomez, and Gigi Jones provided some remarks.

Council comments followed.

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3.E 26-345 Proclamation of May 2026 as Myositis Awareness Month Mayor Gillmor, on behalf of the Council, proclaimed May 2026 as Myositis Awareness Month.

Vickie Fairchild (Board Member, Santa Clara Unified School District) accepted the proclamation and provided some remarks.

Council comments followed.

CONSENT CALENDAR
Councilmember Hardy recused herself from Item 4.K due to a conflict of interest as her residence is near the subject property.

Councilmember Jain pulled Item 4.H.

A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Park, to approve the balance of the Consent Calendar (except Items 4.H and 4.K).

4. A 26-577 Action on the April 7, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, April 14, 2026 Special City Council Meeting, and April 21, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes Recommendation:

Approve the April 7, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, April 14, 2026 Special City Council Meeting, and April 21, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.

A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Park, to approve the April 7, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, April 14, 2026 Special City Council Meeting, and April 21, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.

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Aye: Vice Mayor/Chair Gonzalez, Council/Boardmember Chahal, Council/ Board
member Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Mayor/Chair Gillmor
6 -

Absent: 1 - Council /Boardmember Cox

Aye: Vice Mayor/Chair
Gonzalez, Council/Boardmember Chahal, Council/
Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Mayor/Chair Gillmor
6 -

Absent:
1 - Council /Boardmember Cox
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4.B 26-10 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Bicycle and Pedestrian Advisory Committee - January 26, 2026 A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to note and file the Minutes of the Bicycle and Pedestrian Advisory Committee - January 26, 2026.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

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4.C 26-510 Action on Monthly Financial Status and Investment Reports for March 2026 and Approval of the Related Budget Amendments
Recommendation: 1. Note and file the Monthly Financial Status Report and Monthly Investment Report for March 2026 as presented; and

2. Approve the Fiscal Year 2025/26 budget amendments in the following funds (as detailed in the Fiscal Impact section of the staff report and Attachment 3 of the staff report):
a. In the General Fund, recognizes wildland reimbursement revenue and appropriates the funds to the Fire Department, and transfers funds to the Vehicle Replacement Fund for Fire Department and Parks and Recreation Department vehicle costs, with a net impact of $42,303;
b. In the Cemetery Capital Fund, establishes a new Memorial Park Roadway Rehabilitation project, offset by a transfer from the Cemetery Fund and the unrestricted ending fund balance, with a net impact of $446,905;
c. In the Cemetery Fund, transfers funds to the Cemetery Capital Fund for the new Memorial Park Roadway Rehabilitation project, with a net impact of $0;
d. In the Fire CUPA Fund, increases funding for as-needed staff, offset by unrestricted ending fund balance, with a net impact of $0; e. In the Streets and Highways Capital Fund, establishes the North Santa Clara Transit Station Access and Circulation Study project, offset by grant funding and the Pedestrian and Bicycle
Enhancement Facilities Project, with a net impact of $145,000; and f. In the Vehicle Replacement Fund, increases the Capital Outlay appropriation for Fire Department and Parks and Recreation Department vehicle costs, offset by a transfer from the General Fund, with a net impact of $187,170.

Items 2
a - 2f, five affirmative Council votes required to appropriate additional revenue and for the use of unused balances.

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) note and file the Monthly Financial Status Report and Monthly Investment Report for March 2026 as presented; and (2) approve the Fiscal Year 2025/26 budget amendments in the following funds: (a) in the General Fund, recognizes wildland reimbursement revenue and appropriates the funds to the Fire Department, and transfers funds to the Vehicle Replacement Fund for Fire Department and Parks and Recreation Department vehicle costs, with a net impact of $42,303; (b) in the Cemetery Capital Fund, establishes a new Memorial Park Roadway Rehabilitation project, offset by a transfer from the Cemetery Fund

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and the unrestricted ending fund balance, with a net impact of $446,905; (c) in the Cemetery Fund, transfers funds to the Cemetery Capital Fund for the new Memorial Park Roadway Rehabilitation project, with a net impact of $0; (d) in the Fire CUPA Fund, increases funding for as-needed staff, offset by unrestricted ending fund balance, with a net impact of $0; (e) in the Streets and Highways Capital Fund, establishes the North Santa Clara Transit Station Access and Circulation Study project, offset by grant funding and the Pedestrian and Bicycle Enhancement Facilities Project, with a net impact of $145,000; and (f) in the Vehicle Replacement Fund, increases the Capital Outlay appropriation for Fire Department and Parks and Recreation Department vehicle costs, offset by a transfer from the General Fund, with a net impact of $187,170.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

4.D 26-452
Action on Approval of the Spending Plan for the Supplemental Law Enforcement Services Fund and the Related Budget Amendment Recommendation:

1. Approve the spending plan for funds received from the Citizens’ Option for Public Safety Programs Supplemental Law Enforcement Services Fund on the terms presented; and

2. Approve a FY 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize grant revenue in the amount of $207,051 and increase the Citizens’ Option for Public Safety 24-25 appropriation in the amount of $207,051 (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) approve the spending plan for funds received from the Citizens’ Option for Public Safety Programs Supplemental Law Enforcement Services Fund on the terms presented; and (2) approve a Fiscal Year 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize grant revenue in the amount of $207,051 and increase the Citizens’ Option for Public Safety 24-25 appropriation in the amount of $207,051.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

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4.E 26-282 Action on the Appropriation of $65,781 in Asset Forfeiture Funds for FY 2025/26 and Approve the Related Budget Amendment
Recommendation: 1. Approve the appropriation of Asset Forfeiture Funds in the amount of $65,781 pursuant to State and federal regulations; and

2. Approve the FY 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize seized asset funding in the amount of $65,781 and appropriate that funding to the Seized Asset Funds program in the amount of $65,781 (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) approve the appropriation of Asset Forfeiture Funds in the amount of $65,781 pursuant to State and Federal regulations; and (2) approve the Fiscal Year 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize seized asset funding in the amount of $65,781 and appropriate that funding to the Seized Asset Funds program in the amount of $65,781.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

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4.F 26-262 Action on Award of Contract for the 2026 Annual Street Pavement Maintenance and Rehabilitation Project to MCK Services, Inc. and Approval of Related Budget Amendments
Recommendation:

1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;

2. Award the Public Works Contract for the 2026 Annual Street Pavement Maintenance and Rehabilitation Project to MCK Services, Inc., the lowest responsive and responsible bidder, in the amount of $10,306,343 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney;

3. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $1,030,634, for a total project budget not to exceed amount of $11,336,977, in final forms approved by the City Attorney; and

4. Approve the following FY 2025/26 budget amendments:
a. In the Streets and Highways Capital Fund, recognize transfers of $470,000 from the Water Utility Capital Fund and $221,000 from the Sewer Utility Capital Fund, and increase the Annual Street Maintenance and Rehabilitation Program project by $691,000 (five affirmative Council votes required to appropriate additional revenue);
b. In the Water Utility Capital Fund, increase the transfer to the Streets and Highways Capital Fund and reduce the Public Works Paving Support-Water project by $470,000 (majority affirmative Council votes required); and
c. In the Sewer Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and reduce the Public Works Paving Support-Sewer project by $221,000. (majority affirmative Council votes required).

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) award the Public Works Contract for the 2026 Annual Street Pavement Maintenance and Rehabilitation Project to MCK Services, Inc., the lowest responsive and responsible bidder, in the amount of $10,306,343 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney; (3) authorize the City Manager to execute change orders

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up to approximately 10 percent of the original contract price, or $1,030,634, for a total project budget not to exceed amount of $11,336,977, in final forms approved by the City Attorney; and (4) approve the following Fiscal Year 2025/26 budget amendments: (a) in the Streets and Highways Capital Fund, recognize transfers of $470,000 from the Water Utility Capital Fund and $221,000 from the Sewer Utility Capital Fund, and increase the Annual Street Maintenance and Rehabilitation Program project by $691,000; (b) in the Water Utility Capital Fund, increase the transfer to the Streets and Highways Capital Fund and reduce the Public Works Paving Support-Water project by $470,000; and (c) in the Sewer Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and reduce the Public Works Paving Support-Sewer project by $221,000.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

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4.G 26-435 Action to Authorize the City Manager to Negotiate and Execute an Agreement with Alliant Insurance Services Inc. to Provide Insurance Broker and Related Services for a Total Not to Exceed Compensation of $766,100
Recommendation:

1. Authorize the City Manager to negotiate and execute a two-year agreement with Alliant Insurance Services Corporation to provide Insurance Broker and Related Services for a two-year term commencing on July 1, 2026, and ending on June 30, 2028 with a maximum compensation not to exceed seven hundred sixty-six thousand one hundred dollars ($766,100), inclusive of a fifteen thousand dollar ($15,000) contingency in substantially the form presented, subject to budget appropriations and review and approval as to final form by the City Attorney; and

2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement including the execution of minor amendments to add or delete services within the overall scope of services.

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) authorize the City Manager to negotiate and execute a two-year agreement with Alliant Insurance Services Corporation to provide Insurance Broker and Related Services for a two-year term commencing on July 1, 2026, and ending on June 30, 2028 with a maximum compensation not to exceed seven hundred sixty-six thousand one hundred dollars ($766,100), inclusive of a fifteen thousand dollar ($15,000) contingency in substantially the form presented, subject to budget appropriations and review and approval as to final form by the City Attorney; and (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement including the execution of minor amendments to add or delete services within the overall scope of services.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

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4.I 26-466 Action to Authorize the City Manager to Execute Agreements with Northstar Chemical dba Pacific Star Chemical, LLC and Univar Solutions USA, LLC for the Supply and Delivery of Bulk Chemicals to Silicon Valley Power, With a Total Combined Maximum Compensation Not-to-Exceed $2,292,000, Inclusive of All Option Years
Recommendation:

1. Authorize the City Manager or designee to execute agreements with Northstar Chemical dba Pacific Star Chemical, LLC and Univar Solutions USA, LLC for the supply and delivery of bulk chemicals, for an initial five-year term starting on or around June 1, 2026, and ending on May 31, 2031, with up to five one-year options to extend the term through May 31, 2036, for a total combined maximum compensation not-to-exceed $2,292,000, inclusive of a 20% contingency, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and

2. Authorize the City Manager or designee to take any actions necessary to implement and administer the agreements and negotiate and execute future amendment(s) to (a) exercise the option years, (b) implement rate adjustments on the terms provided in Exhibit B, (c) procure bulk chemicals from the secondary vendor under this RTC as needed and reallocate compensation between the agreements accordingly; and (d) make de minimis changes, provided that the total combined maximum compensation is not exceeded, subject to the appropriation of funds and the review and approval as to form by the City Attorney.

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) authorize the City Manager or designee to execute agreements with Northstar Chemical dba Pacific Star Chemical, LLC and Univar Solutions USA, LLC for the supply and delivery of bulk chemicals, for an initial five-year term starting on or around June 1, 2026, and ending on May 31, 2031, with up to five one-year options to extend the term through May 31, 2036, for a total combined maximum compensation not-to-exceed $2,292,000, inclusive of a 20% contingency, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions necessary to implement and administer the agreements and negotiate and execute future amendment(s) to (a) exercise the option years, (b) implement rate adjustments on the terms provided in Exhibit B, (c) procure bulk chemicals from the secondary vendor under this RTC as needed and reallocate compensation between the agreements accordingly; and (d) make de minimis changes, provided that the total combined maximum compensation is not exceeded, subject to the appropriation of funds and the review and

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approval as to form by the City Attorney.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

4.J 26-442 Action on Amendment No. 1 to Agreements with C2R Engineering, Inc., Golden Bay Construction, Inc., O’Grady Paving, Inc., A Teichert & Son, Inc., and West Valley Construction Company, Inc. for As-Needed Asphalt Repair Services to Remove the Annual Compensation Limit Subject to the Previously Authorized Maximum Amount of $10,400,000
Recommendation:

Authorize the City Manager or designee to execute Amendment No.1, substantially in the forms attached, with C2R Engineering, Inc., Golden Bay Construction, Inc., O’Grady Paving, Inc., A Teichert & Son, Inc., and West Valley Construction Company, Inc. to remove the annual $2,000,000 compensation limit for as-needed asphalt repair services, within the previously authorized maximum compensation amount of $10,400,000, subject to the appropriation of funds and review and approval as to form by the City Attorney.

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to authorize the City Manager or designee to execute Amendment No.1, substantially in the forms attached, with C2R Engineering, Inc., Golden Bay Construction, Inc., O’Grady Paving, Inc., A Teichert & Son, Inc., and West Valley Construction Company, Inc. to remove the annual $2,000,000 compensation limit for as-needed asphalt repair services, within the previously authorized maximum compensation amount of $10,400,000, subject to the appropriation of funds and review and approval as to form by the City Attorney.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

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4.K 26-464 Action to Authorize the Use of City Electric Forces for Public Works at 3155 El Camino Real, 388 Woodhams Road, 3381 Pruneridge Avenue, 5200 Patrick Henry Drive, and Various streetlight locations along Great America Parkway, with an Estimated Cost of $797,265
Recommendation:

1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations; and

2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3155 El Camino Real, 388 Woodhams Road, 3381 Pruneridge Avenue, 5200 Patrick Henry Drive, and Various streetlight locations along Great America Parkway, with an estimated cost of $797,265, are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 -
Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3155 El Camino Real, 388 Woodhams Road, 3381 Pruneridge Avenue, 5200 Patrick Henry Drive, and Various streetlight locations along Great America Parkway, with an estimated cost of $797,265, are better performed by the City with its own employees and authorize the performance of these public works consistent with this authorization.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Park, Councilmember Jain, and Mayor Gillmor
5 -

Absent: Councilmember Cox1 -
Recused: Councilmember Hardy1 -

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4.L 26-359 Action on a Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2026/27
Recommendation:

Adopt a Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2026/27.

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to adopt Resolution No. 26-9559 Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2026/27.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

4.M 26-222
Action to Appoint a City of Santa Clara Bicycle and Pedestrian Advisory Committee Member to Serve as the City's Representative on the Santa Clara Valley Transportation Authority Bicycle Pedestrian Advisory Committee
Recommendation:

Appoint City of Santa Clara Bicycle and Pedestrian Advisory Committee member Betsy Megas to serve as the City’s Representative on the Santa Clara Valley Transportation Authority Bicycle and Pedestrian Advisory Committee.

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to appoint City of Santa Clara Bicycle and Pedestrian Advisory Committee Member Betsy Megas to serve as the City’s Representative on the Santa Clara Valley Transportation Authority Bicycle and Pedestrian Advisory Committee.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

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4.N 26-546 Action to approve moving the location of the June 1, 2026 Stadium Neighborhood Relations Ad Hoc Subcommittee meeting to the City Council Chambers.

Recommendation:

Approve waiving the requirement that the June 1, 2026 Committee meeting be held at the Northside Branch Library, which is unavailable on that date, and approve moving the meeting to the City Council Chambers.

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to approve waiving the requirement that the June 1, 2026 Committee meeting be held at the Northside Branch Library, which is unavailable on that date, and approve moving the meeting to the City Hall Council Chambers.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

PUBLIC PRESENTATIONS
George Schurle spoke regarding electric utility rates.

Brian Darby spoke regarding modular homes.

Anthony Becker (time donated by Fred, Abel, and Saskia) spoke regarding records retention and made a Council Policy 030 request to investigate the disclosure of confidential information from Closed Session.

James Rowen spoke regarding Anthony Becker's public presentation.

John Haggerty spoke regarding meeting management.

Public Speaker spoke regarding federal immigration enforcement.

Councilmember Jain referred Anthony Becker's concerns regarding records retention to City Attorney Googins.

CONSENT ITEMS PULLED FOR DISCUSSION

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4.H 26-291 Action to Authorize the City Manager to Execute an Agreement with Colony Landscape and Maintenance, Inc. for Thatch Removal and Related Services at the Youth Soccer Park and Approve Related Budget Amendments
Recommendation:

1. Authorize the City Manager or designee to execute a Service Agreement with Colony Landscape and Maintenance, Inc. for thatch removal and related services at the Youth Soccer Park, for a maximum compensation amount of $564,184, in substantially the form provided in Attachment 2 and subject to the review and approval as to form by the City Attorney;

2. Authorize the City Manager or designee to take any action necessary to implement the Service Agreement and to negotiate and execute future amendment(s) to (i) increase compensation up to a maximum amount of $648,812 for authorized use of contingency funding, (ii) add or delete services associated with the original scope of services, and (iii) and make de minimis changes, provided that the total maximum compensation is not exceeded, subject to the review and approval as to form by the City Attorney; and

3. Approve the following FY 2025/26 Budget Amendments:
a. In the Parks and Recreation Capital fund, increase the transfer from the General Fund by $107,913, increase the Youth Sports Park Improvement project appropriation by $522,422, and decrease the Mitigation Fee Act Fees ending fund balance by $414,509 (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances); and,
b. In the General Fund, increase the Rents and Royalties revenue estimate by $107,913 and increase the transfer to the Parks and Recreation Capital Fund by $107,913 (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) authorize the City Manager or designee to execute a Service Agreement with Colony Landscape and Maintenance, Inc. for thatch removal and related services at the Youth Soccer Park, for a maximum compensation amount of $564,184, in substantially the form provided and subject to the review and approval as to form by the City Attorney; (2) authorize the City Manager or designee to take any action necessary to implement the Service Agreement and to negotiate and execute future amendment(s) to (i) increase compensation up to a maximum amount of $648,812 for authorized use of contingency funding, (ii) add or delete services associated with the original scope of services, and (iii) and make de minimis changes, provided that the total maximum compensation is not exceeded, subject to the review

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and approval as to form by the City Attorney; and (3) approve the following Fiscal Year 2025/26 Budget Amendments: (a) in the Parks and Recreation Capital fund, increase the transfer from the General Fund by $107,913, increase the Youth Sports Park Improvement project appropriation by $522,422, and decrease the Mitigation Fee Act Fees ending fund balance by $414,509; and, (b) in the General Fund, increase the Rents and Royalties revenue estimate by $107,913 and increase the transfer to the Parks and Recreation Capital Fund by $107,913.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

PUBLIC HEARING/GENERAL BUSINESS

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7. 26-566 Declaration of Property as Exempt Surplus Land and Approval of Exclusive Negotiation Agreement with Valley Oak Partners for a Potential Land Exchange of the City Hall Civic Center Campus (1405 Civic Center Drive, APN 224-25-074) for the Agnews Office Park and Historic Site (4220 Network Circle, APNS 216-33-022 and 097-08-114) and Direction on the Formation of Community Advisory Committee
Recommendation:

1. Adopt Resolution Declaring Real Property Owned by the City to be Exempt Surplus Land and Approving an Exclusive Negotiation Agreement between the City and Agnews VOP, LLC for a Potential Land Exchange and City Hall Improvement Project which includes:
a. Declaring the current City Hall property to be exempt surplus land; b. Authorizing the City Manager to sign and execute the Exclusive Negotiation Agreement in substantially the form presented, in a final form approved by the City Attorney; and
c. Authorizing the City Manager to perform all other acts, and enter into other agreements or sign documents necessary to carry out the purposes of the Resolution.

2. Authorize the City Manager to execute property owner authorization forms and related documents necessary to permit the submission, processing, and evaluation of development applications, entitlement applications, environmental review documents, and related materials associated with the proposed project on City-owned property, provided that such authorization shall not constitute approval of any project, land use entitlement, environmental determination, or final transaction by the City; and

3. Direct staff to bring back the formation of a Community Advisory Committee, with each Councilmember appointing one representative from their district, and the Mayor an at-large appointments, with Committee formation and appointments anticipated for the June 9 Council meeting.

City Manager Grogan and Assistant City Manager Klotz provided a Powerpoint presentation on the Declaration of Property as Exempt Surplus Land and Approval of Exclusive Negotiation Agreement with Valley Oak Partners for a potential land exchange of the City Hall Civic Center Campus (1405 Civic Center Drive APN 224-25-074) for the Agnews Office Park and Historical site (4220 Network Circle APNs 216-33-022 and 097-08-114) and direction on the formation of Community Advisory Committee.

Council comments and questions followed.

Public Comment: Mary Grizzle
Brian Darby
David Kertes

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Anthony Becker (Time donated by Abel and Saskia)
Mark Kelsey
Christ Stampolis
John Haggerty
David Keith
Wanda Buck
Kathy Watanabe
Claudia
Jonathan Evans
Rob Mayer
Patricia Leung
Linda Knepper
Noah
Ed Stocks
Adam
Dan

Skip Pearson
Linda Johnston
M
David Keith (E-comment)
Noah MacDonald (E-comment)
Susan Hinton (E-comment)
A recess was called at 10:22 PM and Mayor Gillmor reconvened the meeting at 10:33 PM.

City Manager Grogan, Anna Shimko (Partner, Burke, Williams & Sorensen), Assistant City Manager Klotz addressed Council questions.

Council discussion followed.

A motion was made by Vice Mayor Gonzalez to (1) adopt Resolution Declaring Real Property Owned by the City to be Exempt Surplus Land and Approving an Exclusive Negotiation Agreement between the City and Agnews VOP, LLC for a Potential Land Exchange and City Hall Improvement Project which includes: (a) declaring the current City Hall property to be exempt surplus land; (b) authorizing the City Manager to sign and execute the Exclusive Negotiation Agreement in substantially the form presented, in a final form approved by the City Attorney; and (c) authorizing the City Manager to perform all other acts, and enter into other agreements or sign documents necessary to carry out the purposes of the Resolution; (2) authorize the City Manager to execute property owner

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authorization forms and related documents necessary to permit the submission, processing, and evaluation of development
applications, entitlement applications, environmental review documents, and related materials associated with the proposed project on City-owned property, provided that such authorization shall not constitute approval of any project, land use entitlement, environmental determination, or final transaction by the City; and (3) direct staff to bring back the formation of a Community Advisory Committee, with each Councilmember appointing one
representative from their district, and the Mayor an at-large appointment, with Committee formation and appointments
anticipated for the June 9, 2026 City Council and Authorities Concurrent meeting.

The motion failed due to lack of a second.

A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to set the scope for the Community Advisory Community and direct staff to complete a facility needs assessment.

City Manager Grogan provided some comments and Council discussion followed.

Councilmember Hardy and Councilmember Jain withdrew their motion.

A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to (1) not approve Exclusive Negotiation Agreement and direct staff to evaluate options for Civic Center including a facility condition assessment that would include options at the current location and other locations; (2) direct staff to have discussion with Valley Oak Partners to preserve the option of land swap with no Exclusive Negotiation Agreement; and (3) form Community Advisory Committee to receive analysis and support the process.

The motion failed.

Aye: Vice Mayor Gonzalez, Councilmember Hardy, and Councilmember Jain
3 -
Nay: Councilmember Chahal, Councilmember Park, and Mayor Gillmor3 -

Absent: Councilmember Cox1 -

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A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to direct staff to bring back the formation of a Community Advisory Committee, with each Councilmember
appointing one representative from their district, and the Mayor an at-large appointment, and complete a facility needs assessment with all options.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, and Mayor Gillmor
5 -
Nay: Councilmember Park1 -

Absent: Councilmember Cox1 -
Vice Mayor/Chair Gonzalez left the meeting at 12:03 AM.

A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Jain, to continue the meeting until 1 AM.

Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor
5 -

Absent: Vice Mayor Gonzalez, and Councilmember Cox2 -

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6. 26-425 Action on the Revised El Camino Real Specific Plan, General Plan Amendment for the Creation of Five New General Plan Land Use Designations, Waive the First Reading and Introduce an Ordinance for the Creation of the El Camino Real Zoning Districts, and Certify and Adopt an Environmental Impact Report and Mitigation Monitoring and Reporting Program
Recommendation:

1. Adopt a resolution certifying the EIR, MMRP and related CEQA documents;

2. Adopt a resolution approving the El Camino Real Specific Plan, a specific plan consistent with CA Government Code Sections 65450- 65457;

3. Adopt a resolution approving a General Plan text amendment creating the Regional Corridor Mixed Use (55-100 DU/AC; 0.2 Commercial FAR); Corridor Mixed Use (45-65 DU/AC); Corridor Residential (26-45 DU/AC); Corridor Residential - Low (12-25 DU/AC); and Ground Floor Commercial Overlay land use designations, and amending the General Plan Land Use diagrams for Phases II and III to reflect the land use designations in the El Camino Real Specific Plan and remove the El Camino Real Focus Area; and

4. Waive first reading and introduce an Ordinance amending the zoning code to create the El Camino Real Zoning districts.

Mayor Gillmor opened the Public Hearing.

Planning Manager Xavier, Alessandra Lundin (Planner, Rami and Associates), Libby Seifel (Seifel Consulting) and Director of Community Development Hamid provided a Powerpoint presentation on the Revised El Camino Real Specific Plan and Zoning Districts Council questions and comments followed.

Public Comment: Brian Darby
Manuel
Edward Strine
Jeff Houston
Mathew Reed
Betsy Megas
Shalini V
Harry Neil
John Haggerty
Vlad Orlov (E-comment)
Susan Hinton (E-comment)
A motion was made by Councilmember Park, seconded by
Councilmember Chahal, to close the Public Hearing.

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Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor
5 -

Absent: Vice Mayor Gonzalez, and Councilmember Cox2 -
Council discussion followed.

Director of Community Development Director Hamid, Director of Public Works Assistant Director Liw, and Libby Seifel (Seifel Consulting) addressed Council questions.

A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) adopt Resolution No. 26-9560 certifying the EIR, MMRP and related CEQA documents; (2) adopt Resolution No. 26-9561 approving the El Camino Real Specific Plan, a specific plan consistent with CA Government Code Sections 65450-65457; (3) adopt Resolution No. 26-9562 approving a General Plan text amendment creating the Regional Corridor Mixed Use (55-100 DU/AC; 0.2 Commercial FAR); Corridor Mixed Use (45-65 DU/AC); Corridor Residential (26-45 DU/AC); Corridor Residential - Low (12-25 DU/AC); and Ground Floor Commercial Overlay land use designations, and amending the General Plan Land Use diagrams for Phases II and III to reflect the land use designations in the El Camino Real Specific Plan and remove the El Camino Real Focus Area; and (4) waive first reading and introduce Ordinance No. 2068 amending the zoning code to create the El Camino Real Zoning districts.

Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor
5 -

Absent: Vice Mayor Gonzalez, and Councilmember Cox2 -

5. 26-1748
Public Hearing: Action on a Resolution Setting Rates for Overall Solid Waste Service and Annual Clean-up Campaign in the Exclusive Franchise Area
Recommendation:

Adopt a Resolution setting the overall rates to be charged to rate payers for the collection and disposal of garbage, refuse, yard trimmings, recycling, and annual Clean-up Campaign in the exclusive franchise area, effective for the utility bills issued for services rendered on and after July 1, 2026.

Mayor Gillmor opened the Public Hearing.

A motion was made by Councilmember Chahal, seconded by
Councilmember Jain, to continue this item to the June 9, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.

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Aye: Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor
5 -

Absent: Vice Mayor Gonzalez, and Councilmember Cox2 -

8. 26-482 Update to City Council on Implementation of City Council Policy 056 - Prohibiting Use of City Properties for Civil Immigration Enforcement Purposes and provide feedback on policy implementation.

Recommendation:

Receive the report and provide input or further direction to staff regarding Policy 056 implementation as Council deems appropriate.

This item was deferred to a later meeting date uncertain.

REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS None.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.

ADJOURNMENT
The meeting was adjourned at 1:17 AM on May 20, 2026.

The next scheduled special meeting is on Tuesday, May 26, 2026 in the City Hall Council Chambers.

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MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting.

In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication, or any other disability- related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/26/2026
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

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NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor/Chair calls for a Special Meeting of the City Council of the City of Santa Clara and Boardmembers of the Stadium Authority, to commence and convene on May 26, 2026, at 5:30 pm to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.

Closed Session - 5:30 PM | Special Meeting - 7:00 PM
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:37 PM.

Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.

1.A 26-565 Conference with Legal Counsel-Existing Litigation Pursuant to Gov. Code § 54956.9(d)(1)
Name of case: Shahla Montes vs City of Santa Clara et al, Santa Clara Superior Court, Case no. 22CV398747

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1.B 26-556
Public Comment
Conference with Real Property Negotiators (City)
Pursuant to Gov. Code § 54956.8
Properties:
--990 Benton Street, Santa Clara, CA 95050 (APN 269-22-072) (acquisition)
--777 Benton Street, Santa Clara, CA 95050 (APN 269-16-080) (disposition)
City Negotiators: Jovan D. Grogan, City Manager (and/or designee) and Glen R. Googins, City Attorney (and/or designee)
Negotiating Parties: City of Santa Clara and Santa Clara University Under Negotiation: Purchase/Sale of Real Property interests (provisions, price and terms of payment)
Mayor Gillmor noted she will recuse herself from Item 1.B due to conflict of interest as her office is near the subject property.

Councilmember Cox noted she will recuse herself from Item 1.B due to conflict of interest with her employment at Santa Clara University.

David Kertes
Chris Stampolis
Mark Kelsey
Anthony Becker
Convene to Closed Session (Sparacino Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:49 PM. 7:00 PM SPECIAL JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the Special Meeting to order at 7:19 PM.

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Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Cox recited the Statement of Values.

Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.

Vice Mayor/Chair Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Council/Boardmember Kelly Cox, and Mayor/Chair Lisa M. Gillmor

Present: 7 -

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session and noted that Mayor Gillmor and Councilmember Cox recused themselves from Item 1.B.

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.

SPECIAL ORDER OF BUSINESS

2. 26-591 Proclamation of May 2026 as Jewish American Heritage Month Mayor Gillmor, on behalf of the Council, proclaimed May 2026 as Jewish American Heritage Month.

Jane Faershtein (Bay Area Jewish Coalition) and Oshi Gat (Bay Area Jewish Coalition) accepted the proclamation and provided some remarks.

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CONSENT CALENDAR
Mayor Gillmor pulled Item 3.A.

Councilmember Jain pulled Item 3.E.

A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to approve the balance of the Consent Calendar (except Items 3.A and 3.E).

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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3.B 26-562 Action on an Agreement with South San Joaquin County Fire Authority for Municipal Hazardous Materials Response Services with a Projected Cost of $150,000 for FIFA World Cup and Approve Related Budget Amendment; Action on a Resolution Delegating Authority to the City Manager to Negotiate and Execute Future Municipal Hazardous Materials Response Services Agreements with Public Safety Agencies for Supplemental HazMat Response Services
Recommendation:

1. Authorize the City Manager to execute the Agreement with the South San Joaquin County Fire Authority for Municipal Hazardous Materials Response Services for FIFA World Cup 2026 at Levi’s Stadium, in an amount not to exceed $200,000 over the period of June 2, 2026, to July 2, 2026;

2. Approve a Resolution delegating authority to the City Manager to negotiate and execute future Municipal Hazardous Materials Response Services Agreements with public safety agencies for supplemental hazmat response services, within appropriated limits, and subject to approval as to form by the City Attorney; and

3. Approve the FY 2025/26 budget amendment in the General Fund, increasing the Other Fees for Services estimate by $150,000 and increasing the Non-Departmental appropriation by $150,000 (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to (1) authorize the City Manager to execute the Agreement with the South San Joaquin County Fire Authority for Municipal Hazardous Materials Response Services for FIFA World Cup 2026 at Levi’s Stadium, in an amount not to exceed $200,000 over the period of June 2, 2026, to July 2, 2026; (2) approve Resolution No. 26-9563 delegating authority to the City Manager to negotiate and execute future Municipal Hazardous Materials Response Services Agreements with public safety agencies for supplemental hazmat response services, within appropriated limits, and subject to approval as to form by the City Attorney; and (3) approve the Fiscal Year 2025/26 budget amendment in the General Fund, increasing the Other Fees for Services estimate by $150,000 and increasing the Non-Departmental appropriation by $150,000.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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3.C 26-446 Action on Subscription License Agreement with Innovative Interfaces, Inc. for Hosting and Maintenance Services for the Integrated Library System for a Total Not-To-Exceed Amount of $1,830,992 Over the Full 11-Year Term Recommendation:

Authorize an increase in the maximum allowable compensation amount for the Agreement with Innovative Interfaces, Inc. to account for the five (5) auto-renewing terms of one-year each, for the period of July 1, 2026 through June 30, 2031, in an amount not to exceed $918,401, subject to the annual appropriation of funds, thereby bringing the total not-to-exceed contract amount to $1,830,992.

A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to Authorize an increase in the maximum allowable compensation amount for the Agreement with Innovative Interfaces, Inc. to account for the five (5) auto-renewing terms of one-year each, for the period of July 1, 2026 through June 30, 2031, in an amount not to exceed $918,401, subject to the annual appropriation of funds, thereby bringing the total not-to-exceed contract amount to $1,830,992.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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3.D 26-15700 Action on a Memorandum of Understanding Between the City of Santa Clara and County of Santa Clara for Mental Health Services and Related Budget Amendment
Recommendation:

1. Approve and Authorize the City Manager or designee to execute the Memorandum of Understanding between the City of Santa Clara and the County of Santa Clara for Mental Health Services for the period January 1, 2026 through December 31, 2028, with a maximum compensation of $808,029, subject to the appropriation of funds; and

2. Approve the FY 2026/27 budget amendment in the Expendable Trust Fund, recognizing other agencies revenue in the amount of $160,327 and increasing the Opioid Settlement Funds appropriation in the amount of $160,327 (five affirmative Council votes required to appropriate additional revenue).

A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to (1) approve and Authorize the City Manager or designee to execute the Memorandum of
Understanding between the City of Santa Clara and the County of Santa Clara for Mental Health Services for the period January 1, 2026 through December 31, 2028, with a maximum compensation of $808,029, subject to the appropriation of funds; and (2) approve the Fiscal Year 2026/27 budget amendment in the Expendable Trust Fund, recognizing other agencies revenue in the amount of $160,327 and increasing the Opioid Settlement Funds appropriation in the amount of $160,327.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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PUBLIC PRESENTATIONS
Brian Darby spoke regarding election spending.

Wendy Greenfield spoke regarding Jewish American Heritage Month.

Dina spoke regarding Jewish American Heritage Month.

Joseph spoke regarding Jewish American Heritage Month.

Anthony Becker (time donated by Saskia) made a Council Policy 030 request to investigate the disclosure of confidential information from Closed Session.

CONSENT ITEMS PULLED FOR DISCUSSION

4.A 26-567 Board, Commissions and Committee Minutes (Deferred from May 5, 2026)
Recommendation: Note and file the Minutes of Parks & Recreation Commission - March 9, 2026.

Councilmember Jain pulled this item from the May 5, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board.

Council comments followed.

Public Comment: None
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to note and file the Minutes of Parks & Recreation Commission - March 9, 2026.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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4.B 26-600 Action to Authorize the City Manager to Execute an Agreement with Colony Landscape and Maintenance, Inc. for Thatch Removal and Related Services at the Youth Soccer Park and Approve Related Budget Amendments (Deferred from May 19, 2026)
Recommendation:

3. Approve the following FY 2025/26 Budget Amendments:
a. In the Parks and Recreation Capital fund, increase the transfer from the General Fund by $107,913, increase the Youth Sports Park Improvement project appropriation by $522,422, and decrease the Mitigation Fee Act Fees ending fund balance by $414,509 (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances); and
b. In the General Fund, increase the Rents and Royalties revenue estimate by $107,913 and increase the transfer to the Parks and Recreation Capital Fund by $107,913 (five affirmative Council votes required to appropriate additional revenue).

Councilmember Jain pulled this item from May 19, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting.

Council questions and comments followed.

Director of Parks and Recreation Sparacino and City Manager Grogan addressed Council questions.

Public Comment: Wanda Buck
A motion was made by Councilmember Jain, seconded by Vice Mayor Gonzalez, to (1) authorize the City Manager or designee to execute a Service Agreement with Colony Landscape and
Maintenance, Inc. for thatch removal and related services at the

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Youth Soccer Park, for a maximum compensation amount of $564,184, in substantially the form provided in Attachment 2 and subject to the review and approval as to form by the City Attorney; (2) authorize the City Manager or designee to take any action necessary to implement the Service Agreement and to negotiate and execute future amendment(s) to (i) increase compensation up to a maximum amount of $648,812 for authorized use of
contingency funding, (ii) add or delete services associated with the original scope of services, and (iii) and make de minimis changes, provided that the total maximum compensation is not exceeded, subject to the review and approval as to form by the City Attorney; and (3) approve the following Fiscal Year 2025/26 Budget Amendments: (a) in the Parks and Recreation Capital fund, increase the transfer from the General Fund by $107,913, increase the Youth Sports Park Improvement project appropriation by $522,422, and decrease the Mitigation Fee Act Fees ending fund balance by $414,509; and (b) in the General Fund, increase the Rents and Royalties revenue estimate by $107,913 and increase the transfer to the Parks and Recreation Capital Fund by $107,913.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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3.A 26-499 Action on a Standard Agreement with the California Highway Patrol for Traffic Management Related Services with a Projected Cost of $1.6 million for FIFA World Cup and Approve the Related Budget Amendment Recommendation:

1. Authorize the City Manager to execute the Standard Agreement with the California Highway Patrol for traffic control related services for FIFA World Cup at Levi’s Stadium, in an amount not to exceed $4,806,520.92 over the period June 2, 2026 - July 2, 2026; and

2. Approve the FY 2025/26 budget amendment in the General Fund, increasing the Other Fees for Services estimate by $1,100,000 and increasing the Non-Departmental appropriation by $1,100,000 (five affirmative Council votes required to appropriate additional revenue).

Mayor Gillmor pulled this item.

Council questions and comments followed.

City Manager Grogan, Police Lieutenant Enos, and City Attorney Googins addressed Council questions.

Council discussion followed.

A motion was made by Mayor Gillmor, seconded by Councilmember Cox, to agendize Super Bowl LX and FIFA World Cup cost
reimbursement progress at the June 9, 2026 or subsequent City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting.

The motion failed.

Aye: Vice Mayor Gonzalez, Councilmember Cox, and Mayor Gillmor3 - Nay: Councilmember Chahal, Councilmember Hardy, Councilmember Park, and Councilmember Jain
4 -
Public Comment: Anthony Becker
Brian Darby
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) authorize the City Manager to execute the Standard Agreement with the California Highway Patrol for traffic control related services for FIFA World Cup at Levi’s Stadium, in an amount not to exceed $4,806,520.92 over the period June 2, 2026 - July 2, 2026; and (2) approve the Fiscal Year 2025/26 budget amendment in the General Fund, increasing the Other Fees for Services estimate by $1,100,000 and increasing the
Non-Departmental appropriation by $1,100,000.

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Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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3.E 26-383 Action to Authorize the City Manager to Execute Amendments to Agreements with Moveable, Inc. and Walk Talkin International LLC for Providing Event Planning and Production Services, to increase the Not-to-Exceed Compensation by $100,000, for a Total Not-to-Exceed authorization of $350,000 for Each Agreement
Recommendation:

1. Authorize the City Manager or designee to execute Amendment No. 1 with Moveable Inc. to increase the maximum compensation by $100,000 for event production services, for a revised not-to-exceed maximum compensation amount of $350,000, subject to appropriation of funds;

2. Authorize the City Manager or designee to execute Amendment No. 1 with Walk Talkin International LLC to increase the maximum compensation by $100,000 for event production services, for a revised not-to-exceed maximum compensation amount of $350,000, subject to appropriation of funds and to allow for up to $5,000 of the additional $100,000 to be used for payment towards the costs of production of the Stadium Event; and

3. Authorize the City Manager or designee to take all actions necessary to implement and administer the Agreements with Moveable Inc, and Walk Talkin International LLC, including negotiating and executing future amendments to (i) add or delete related line item services; (ii) implement rate adjustments on the terms provided in Exhibit B, and (iii) make de minimis changes, provided that the total not-to-exceed maximum compensation is not exceeded, subject to the appropriation of funds and review and approval as to form by the City Attorney.

Councilmember Jain pulled this item.

Council questions and comments followed.

City Manager Grogan and City Attorney Googins addressed Council questions.

Public Comment: Anthony Becker
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Chahal, to (1) authorize the City Manager or designee to execute Amendment No. 1 with Moveable Inc. to increase the maximum compensation by $100,000 for event production services, for a revised not-to-exceed maximum compensation amount of $350,000, subject to appropriation of funds; (2) authorize the City Manager or designee to execute Amendment No. 1 with Walk Talkin International LLC to increase the maximum compensation by $100,000 for event production services,

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for a revised not-to-exceed maximum compensation amount of $350,000, subject to appropriation of funds and to allow for up to $5,000 of the additional $100,000 to be used for payment towards the costs of production of the Stadium Event; and (3) authorize the City Manager or designee to take all actions necessary to implement and administer the Agreements with Moveable Inc, and Walk Talkin International LLC, including negotiating and executing future amendments to (i) add or delete related line item services; (ii) implement rate adjustments on the terms provided in Exhibit B, and (iii) make de minimis changes, provided that the total not-to-exceed maximum compensation is not exceeded, subject to the
appropriation of funds and review and approval as to form by the City Attorney.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Cox, and Mayor Gillmor
5 -
Nay: Councilmember Park, and Councilmember Jain2 -

PUBLIC HEARING/GENERAL BUSINESS

5. 26-599 Update to City Council on Implementation of City Council Policy 056 - Prohibiting Use of City Properties for Civil Immigration Enforcement Purposes and provide feedback on policy implementation (Deferred from May 19, 2026)
Recommendation:

Receive the report and provide input or further direction to staff regarding Policy 056 implementation as Council deems appropriate.

City Manager Grogan made some opening remarks and introduced Assistant City Manager Morales who provided a Powerpoint presentation on implementation of City Council Policy 056 - Prohibiting Use of City Properties for Civil Immigration Enforcement Purposes.

Council comments followed.

Public Comment: Claudia Daw
Jeremy Barousse
Kimberly Woo
Lucila Ortiz
Edward Strine
Brian Darby
Council discussion followed.

A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Chahal, to receive the report.

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Call and Notice of Special Meeting of the
City Council and Stadium Authority Board
05/26/2026Meeting Minutes

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

6. 26-360
Action on Adoption of a Resolution Designating the FIFA World Cup 2026 Special Event Zone and Special Event Time Period Pursuant to the City’s Special Event Zone Ordinance
Recommendation:

Adopt a Resolution designating the FIFA World Cup 2026 Special Event Zone and Special Event Time Period Pursuant to the City’s Special Event Zone Ordinance.

City Manager Grogan made some opening remarks and introduced Assistant City Manager Klotz who provided a Powerpoint presentation on designating the FIFA World Cup 2026 Special Event Zone and Special Event Time Period.

Council questions and comments followed.

Assistant City Manager Klotz, Police Lieutenant Enos and City Manager Grogan addressed Council questions.

Public Comment: John Haggerty
Edward Strine
Eric Tam (E-comment)
Council discussion followed.

A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Hardy, to adopt Resolution No. 26-9564
designating the FIFA World Cup 2026 Special Event Zone and Special Event Time Period Pursuant to the City’s Special Event Zone Ordinance.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -

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Call and Notice of Special Meeting of the
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05/26/2026Meeting Minutes

7. 26-509 Report on City Vacancies and Recruitment Efforts, Pursuant to Assembly Bill (AB) 2561
Recommendation: Note and File the Report on City Vacancies and Recruitment Efforts, Pursuant to Assembly Bill (AB) 2561.

Councilmember Cox left the meeting at 10:05 PM.

City Manager Grogan made some opening remarks and introduced Acting Assistant Director of Human Resources Lancaster who provided a Powerpoint presentation on the Vacancy Rates and Recruitment Efforts.

Council questions and comments followed.

Acting Assistant Director of Human Resources Lancaster addressed Council questions.

Public Comment: Brian
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to note and file the report on City Vacancies and Recruitment Efforts, Pursuant to Assembly Bill (AB) 2561.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

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Call and Notice of Special Meeting of the
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05/26/2026Meeting Minutes

8. 26-504 Action on Resolution Adopting Council Policy 057 Establishing Procedures to be Followed in the Event of a Disruption of Telephonic Service or Internet-Based Audio-Visual Platform During a Council Meeting Recommendation:

Adopt a Resolution Approving and Adopting Council Policy 057 Establishing Procedures to be Followed in the Event of a Disruption of Telephonic Service or Internet-Based Audio-Visual Platform During a Council Meeting, in Accordance with Senate Bill 707.

City Manager Grogan made some opening remarks and introduced Chief Assistant City Attorney Reuter who provided a Powerpoint presentation regarding Council Policy 057.

Council questions and comments followed.

Chief Assistant City Attorney Reuter addressed Council questions.

Public Comment: Wanda
Council discussion followed.

A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to adopt Resolution No. 26-9565 approving and adopting Council Policy 057 Establishing Procedures to be Followed in the Event of a Disruption of Telephonic Service or Internet-Based Audio-Visual Platform During a Council Meeting, with the addition of informing the public of alternative methods of streaming if one way platforms are disrupted.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -

Absent: Councilmember Cox1 -

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05/26/2026Meeting Minutes

9. 26-586 Action on Council Policy Establishing an Annual Performance Review Process for Council Appointees
Recommendation: Adopt a Resolution approving new Council policy 058 establishing a performance evaluation process for Council appointees.

City Manager Grogan and City Attorney Googins recused themselves from this item and left the meeting at 11:12 PM.

Acting Director of Human Resources Mercado provided a Powerpoint presentation on the Council policy establishing an annual performance review process for Council appointees.

Council questions followed.

Acting Director of Human Resources Mercado and Chief Assistant City Attorney Reuter addressed Council questions.

Council discussion followed.

A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to adopt Resolution No. 26-9566 approving new Council Policy 058 establishing a performance evaluation process for Council appointees with the amendment of moving the creation of the subcommittee by the second meeting in February.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, and Councilmember Jain
4 -
Nay: Councilmember Park, and Mayor Gillmor2 -

Absent: Councilmember Cox1 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS Councilmember Hardy noted that the Hetch Hetchy Tour is in June.

Councilmember Jain made a 030 request to agendize creation of a full time sustainability manager.

A motion was made by Councilmember Jain, seconded by
Councilmember Park, to agendize creation of a full time sustainability manager.

Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Park, and Councilmember Jain
4 -
Nay: Councilmember Hardy, and Mayor Gillmor2 -

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05/26/2026Meeting Minutes

Absent: Councilmember Cox1 -
Councilmember Jain noted he toured Shasta Dam and Black Butte Dam.

He also noted that he attended the NCPA Federal Policy Conference on April 26th, the Stanford Sustainable Data Center event on May 1st, and Stadium Neighborhood Relations Ad hoc Subcommittee on May 4th. He provided a report on those events.

Councilmember Chahal noted that he visited Sister City Icheon from April 23 to April 26, 2026. He provided a report on the visit.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.

ADJOURNMENT
The meeting was adjourned at 12:08 AM on May 27, 2026 in memory of former Santa Clara Chief of Police Frank Vasquez.

The next regular scheduled meeting is on Tuesday, June 9, 2026 in the City Hall Council Chambers.

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Call and Notice of Special Meeting of the
City Council and Stadium Authority Board
05/26/2026Meeting Minutes

MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication, or any other disability- related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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Call and Notice of Special Meeting of the
City Council and Stadium Authority Board
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-12 Agenda Date: 6/23/2026

REPORT TO COUNCIL

SUBJECT
Board, Commissions and Committee Minutes

RECOMMENDATION
Note and file the Minutes of:

Parks & Recreation Commission - April 13, 2026
Cultural Commission - April 6, 2026
Planning Commission - May 20, 2026
City of Santa Clara Printed on 6/19/2026Page 1 of 1
powered by Legistar™
City of Santa Clara
Meeting Minutes
Parks & Recreation Commission
Draft
7:00 PM Hybrid Meeting
Sparacino Conference Room - City Hall East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
04/13/2026
The City of Santa Clara is conducting the Parks & Recreation Commission meeting in a hybrid manner ( in-person and a method for the public to participate remotely).

Join Zoom meeting
https://santaclaraca.zoom.us/j/86374316081
Webinar ID: 863 7431 6081
By consensus, the Commission agreed to hear agenda items out of order. Items were heard in the following order: Items 1.A, 3, 4, 2, and 5.

CALL TO ORDER AND ROLL CALL
Chair Chu called the meeting to order at 7:02 PM.

Commissioner Dana Caldwell, Chair Maureen Chu, Commissioner Eversley Forte, Vice Chair Vikas Gupta, and Commissioner Edward A. Souza
Present 5 -
Commissioner Derek DeMarcoAbsent 1 -
Commissioner Forte made a motion, seconded by Commissioner Caldwell, to excuse Commissioner DeMarco from the April 13, 2026 Parks & Recreation Commission meeting. The motion carried by the following vote:

Aye: Commissioner Caldwell, Chair Chu, Commissioner Forte, Vice Chair Gupta, and Commissioner Souza
5 -
Excused: Commissioner DeMarco1 -

CONSENT CALENDAR

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04/13/2026Parks & Recreation Commission Meeting Minutes

1.A. 26-379 Action on the Parks & Recreation Commission Meeting Minutes from March 9, 2026
Recommendation: Approve the Parks & Recreation Commission Meeting Minutes from March 9, 2026
Commissioner Gupta made a motion, seconded by Commissioner Caldwell, to recommend approval of the March 9, 2026, Parks & Recreation Commission Minutes as amended, by correctly stating that Commissioner Caldwell made a motion, seconded by
Commissioner DeMarco to approve the Wade Brummal item and correcting typos. The motion carried by the following vote:

Aye: Commissioner Caldwell, Chair Chu, Commissioner Forte, Vice Chair Gupta, and Commissioner Souza
5 -
Excused: Commissioner DeMarco1 -

PUBLIC PRESENTATIONS
Craig Larson spoke regarding tennis balls in Saratoga creek and pickleball facilities.

GENERAL BUSINESS

2. 26-259 Review and Recommend for City Council Approval a Resolution Updating the Average Per-Acre Land Values and Park Development Costs Per Capita Used for Setting the Parkland In-Lieu Fee Schedule.

Recommendation:

Review and recommend for Council adoption the proposed resolution (Attachment 7) updating the average per-acre land values and park development costs per capita used for setting the parkland in-lieu fee schedule.

Commissioner Gupta made a motion, seconded by Commissioner Caldwell, to recommend for City Council Approval a Resolution Updating the Average Per-Acre Land Values and Park Development Costs Per Capita Used for Setting the Parkland In-Lieu Fee Schedule. The motion carried by the following vote:

Aye: Commissioner Caldwell, Chair Chu, Commissioner Forte, Vice Chair Gupta, and Commissioner Souza
5 -
Excused: Commissioner DeMarco1 -

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04/13/2026Parks & Recreation Commission Meeting Minutes

3. 26-355 Review of the Wade Brummal Youth Sports Grant Scholarship Program Discussion of Potential Updates
Recommendation: 1. Discuss the Wade Brummal Youth Sports Scholarship Program;

2. Provide input on potential Wade Brummal Youth Sports Scholarship Program updates;

3. Request staff work with community youth sports organizations regarding the impacts of potential Wade Brummal Youth Sports Scholarship Program updates

4. Another recommendation identified by the Parks and Recreation Commission
Commissioner Gupta made a motion, seconded by Commissioner Souza, to Recommend the Commission Reviews the Wade
Brummal Youth Sports Grant Scholarship Program Annually and Staff Host Community Outreach Meetings with the User Groups. The motion carried by the following vote. The motion carried by the following vote:

Aye: Commissioner Caldwell, Chair Chu, Commissioner Forte, Vice Chair Gupta, and Commissioner Souza
5 -
Excused: Commissioner DeMarco1 -

4. 26-447
Solicitation of Parks & Recreation Commission Input on the Sections of the Charter Involving the Parks and Recreation Commission and Parks and Recreation Issues to inform the Charter Review Commission Currently Engaged in a Comprehensive Review of the City Charter
Recommendation:

Provide consolidated comments to staff on Parks & Recreation Commission relevant charter revisions for the Charter Review Committee and City Council to consider as a part of the “Charter Project” Charter Review Process. The Commission also has the option of appointing a representative to present these comments to the Subcommittee on Boards and Commissions.

Commissioner Gupta made a motion, seconded by Commissioner Forte, to present the item titled Solicitation of Parks & Recreation Commission Input on the Sections of the Charter Involving the Parks and Recreation Commission and Parks and Recreation Issues to inform the Charter Review Commission Currently Engaged in a Comprehensive Review of the City Charter as stated as the Parks & Recreation Commission's recommendation. The motion carried by the following vote:

Aye: Commissioner Caldwell, Chair Chu, Commissioner Forte, Vice Chair Gupta, and Commissioner Souza
5 -
Excused: Commissioner DeMarco1 -

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04/13/2026Parks & Recreation Commission Meeting Minutes

5. 26-358 Update on the Progress of the FY 2025/26 Parks & Recreation Commission Work Plan Goals and Activities
Recommendation: Staff to discuss and provide updates on the Parks & Recreation Commission Work Plan Goals and Activities for FY 2025/26.

No action or motion was taken. Commissioners elected to move on to Staff Report.

STAFF REPORT
Director Damon Sparacino
Director Sparacino provided updates on ISC project process.

Recreation Manager Castro
The Recreation Manager reported that staff will begin discussions regarding goals for the next fiscal year next month. In June, the Commission will hold elections for Chair and Vice Chair. A celebration to mark the commencement of the ISC project is being planned, and Commissioners were invited to attend. The Recreation Manager also reported that the Central Park Accessibility Project is progressing well. The first Sunset Movie is scheduled for May 8 at Montague Park. The Health and Wellness Fair is scheduled for May, and the Senior Needs Assessment Survey will be released in the near future.

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04/13/2026Parks & Recreation Commission Meeting Minutes

COMMISSIONERS REPORT
Commissioner Caldwell
Commissioner Caldwell expressed enthusiasm about the progress of the Henry Schmidt construction project. He also commented positively on Maywood Park and attributed its condition to increased staff support.

Chair Chu
Chair Chu reported visiting Maywood Park and noted that the school fence appears to be oddly placed. She commented that it is a great park, especially because of the old redwood trees. She also visited the Geof Goodfellow Sesquicentennial Park and noted that the plaque commemorates an event that did not occur at that park, but at another location.

Commissioner DeMarco
Commissioner DeMarco was excused.

Commissioner Forte
Commissioner Forte attended the Arbor Day event at the Triton Museum of Art and reported enjoying the event.

Vice Chair Gupta
Vice Chair Gupta reported seeing excavators while driving past ISC and asked about the project’s progress.

Commissioner Souza
Commissioner Souza reported that he has been biking the San Thomas Aquino Creek Trail. He also visited the Senior Center. He plans to attend the Health & Wellness Fair.

ADJOURNMENT
Commissioner Caldwell made a motion, seconded by
Commissioner Gupta to adjourn the Parks & Recreation
Commission Meeting at 9:45 PM until the next regular meeting on May 11, 2026 at 7:00 PM in the Sparacino Conference Room at City Hall.

Aye: Commissioner Caldwell, Chair Chu, Commissioner Forte, Vice Chair Gupta, and Commissioner Souza
5 -
Excused: Commissioner DeMarco1 -

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04/13/2026Parks & Recreation Commission Meeting Minutes

MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

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City of Santa Clara
Meeting Minutes
Cultural Commission
Draft
7:00 PM Hybrid Meeting
Santa Clara Senior Center
Room 205
1303 Fremont Street
Santa Clara, CA 95050
04/06/2026
The City of Santa Clara is conducting the Cultural Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/82207705371
Webinar ID: 822 0770 5371
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
The meeting was called to order by Chair von Huene at 7:02 p.m.

Commissioner Abinas Roy, Vice Chair Candida Diaz, Commissioner Charles Pontious, Chair Debra von Huene, Commissioner Kuku Das, and Commissioner Louis Samara
Present 6 -
Commissioner Neetu GargAbsent 1 -
A motion was made by Commissioner Roy and seconded by
Commissioner Das to excuse Commissioner Garg from the meeting.

Aye: Commissioner Roy, Vice Chair Diaz, Commissioner Pontious, Chair von Huene, Commissioner Das, and Commissioner Samara
6 -

Absent: Commissioner Garg1 -

CONSENT CALENDAR

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04/06/2026Cultural Commission Meeting Minutes

1. 26-334 Action on the Cultural Commission Regular Minutes of March 2, 2026 Recommendation: Approve the Cultural Commission Regular Meeting Minutes of March 2, 2026
A motion was made by Vice Chair Diaz and seconded by
Commissioner Samara to approve the minutes from the March 2, 2026 meeting.

Aye: Commissioner Roy, Vice Chair Diaz, Commissioner Pontious, Chair von Huene, Commissioner Das, and Commissioner Samara
6 -
Excused: Commissioner Garg1 -

PUBLIC PRESENTATIONS
None.

GENERAL BUSINESS

2. 26-403 Review and Discuss Joining the Make Music Alliance in 2027 and Participating in Make Music Day on June 21, 2027
Recommendation:

Discuss and provide direction on the City of Santa Clara’s participation in the Make Music Alliance and Make Music Day on June 21, 2027.

A motion was made by Commissioner Pontious and seconded by Commissioner Das to take staff recommendation and table Make Music Day 2026 efforts and focus on participation in Make Music Day 2027.

Aye: Commissioner Roy, Vice Chair Diaz, Commissioner Pontious, Chair von Huene, Commissioner Das, and Commissioner Samara
6 -
Excused: Commissioner Garg1 -

3. 26-337
Discussion and Potential Action on the Cultural Commission Work Plan and Activities for FY 2025/26
Recommendation:

Discuss and potentially take action on the Cultural Commission Work Plan and Activities for FY 2025/26.

The Commission discussed Work Plan and provided updates. No action was taken.

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04/06/2026Cultural Commission Meeting Minutes

STAFF REPORT
Recreation Manager Castro presented a budget update on the Cultural Commission's budget, including how much has been spent year-to-date, how much is encumbered from prior fiscal year, and the available budget remaining. The budget does not include revenue brought in for sponsorships. Information can be referenced in the "Budget Update 04 06 26 - Post Meeting Material" attachment.

Art Master Plan RFP is scheduled to be sent out the week of April 6 to find a consultant to aid the City through the master plan process.

It was also shared that the City will be going under a Charter Review and Manager Castro encouraged the Commissioners to get informed on this.

Night Market events coming up in May, June and July. Two day events, Friday, 4-9 p.m. and Saturday, 2-9 p.m. and 900-1000 Lafayette St.

COMMISSIONERS REPORT
Commissioner Das invited Commissioners to attend the 26th annual iGurukul Cultural Extravaganza event on Sunday, April 12, at the College of San Mateo Performing Arts Center. More than 250 artists from all different cultures.

Commissioner Pontious visited Portland, Oregon and was amazed by all of the wall art/murals in the city. Expressed how nice it would be to implement that more in Santa Clara.

Chair von Huene shared about the Americans for the Arts Conference in New Mexico, June 2-5 and asked Commissioners to consider attending.

She sang in a concert with Santa Clara Chorale in March with the theme Stardust. On May 16 she will performing in a Santa Clara Chorale concert at the Mission Santa Clara that includes a full orchestra.

ADJOURNMENT
A motion was made by Vice Chair Diaz and seconded by
Commissioner Samara to adjourn the meeting at 8:14 p.m.

Aye: Commissioner Roy, Vice Chair Diaz, Commissioner Pontious, Chair von Huene, Commissioner Das, and Commissioner Samara
6 -
Excused: Commissioner Garg1 -

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04/06/2026Cultural Commission Meeting Minutes
The next regular meeting of the Cultural Commission will be held on Monday, May 4, 2026 at 7:00 PM.

MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

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City of Santa Clara
Meeting Minutes
Planning Commission
Draft
6:00 PM Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/20/2026
The City of Santa Clara is conducting the Planning Commission Hearing meeting in a hybrid manner (in-person and method for the public to participate remotely) Via Zoom:
- https://santaclaraca.zoom.us/j/91729202898
- Webinar ID: 917 2920 2898 or
Phone: 1(669) 900-6833
How to Submit Written Public Comment Before Planning Commission Meeting:

1. By email to [email protected] by 12 p.m. the day of the meeting.

Those emails will be forwarded to the Planning Commission and will be uploaded to the Planning Commission Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record.

Please identify the Agenda Item Number in the subject line of your email.

2. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. NOTE: eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for Planning Commission items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Planning Commission meeting may not be the final documents approved by the Planning Commission. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
6:00 PM REGULAR MEETING

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City Council and Authorities ConcurrentJune 23, 2026

City Council and Authorities Concurrent
June 23, 2026