DocuSign Envelope ID: 0F7102F6 -8C17-4856-A769-AD9FD96449DF for the City Attorney position, attached hereto as Exhibit E and hereby incorporated by reference.
2.1. Full Energy and Skill. Employee shall devote their full energy, skill, ability, and productive time to the performance of the "Duties of the City Attorney" referenced herein.
2.2. Conflict. Employee shall not engage in any employment, activity, consulting service, or other enterprise, for compensation or otherwise, which is actually or potentially in conflict with, inimical to, or which interferes with the performance of the "Duties of the City Attorney" described herein. Employee acknowledges that they are subject to the various conflict of interest requirements found in the California Government Code and other applicable state and local policies and regulations concerning conflicts of interest.
2.3. Code of Ethics and Values. Employee shall adhere to the City of Santa Clara's Code of Ethics and Values, a copy of which is attached as Exhibit A and incorporated herein.
2.4. Permission Required For Outside Activ ities. Employee shall not engage in any employment, activity, consulting service, or other enterprise, for compensation or otherwise, without the express, written consent of the City Council.
(a) Professional Activities. During Employee's appointment as City Attorney, they are expressly authorized to participate in professional activities, including but not limited to meetings, conferences and other events conducted or sponsored by any professional organizations related to their work responsibilities as City Attorney provided that their ability to perform the "Duties of the City Attorney" described herein is not compromised. Employee shall be paid regular salary and benefits while traveling to, attending, or participating in professional activities, and shall be entitled to expense advances in accordance with City policy applicable to other Council-appointed officers. Subject to annual appropriation and any limitations in the City travel policy attached hereto as Exhibit D (City Manager's Directive 028 Travel Policy), Employee is entitled to reimbursement for the actual costs of the following expense categories that they incur as a result of the Professional Activities authorized in this section: membership fees, airfare, rental car (if necessary), conference fees and lodging, in accordance with the City's policy. To the extent this policy vests authority to an employee's supervisor, the City Manager or designee, such authority shall be exercised or retained by the Mayor or other council member designated by City Council.
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3. 2.5. Employee shall inform and receive advance written permission by e-mail from the Mayor or other council member designated by the City Council in advance of absences of more than one day related to such Professional Activities.
Compensation. While performing the duties of City Attorney, Employee shall be compensated as provided in this section.
3. 1. Salary. Employee shall receive an annual salary of Three Hundred Forty-Five Thousand Dollars ($345,000), less all authorized or appropriate deductions and withholdings, payable in pro-rata increments on regular City paydays, commencing on the first day of employment.
3.2. Adjustments. Following completion of the annual performance appraisal, as described in Section 4 below, the City Council shall meet with Employee for the express purpose of determining any appropriate salary adjustment. In determining any appropriate salary adjustment, the City Council shall take into account any cost of living adjustments, but the ultimate decision regarding the timing and the amount of any adjustment, including but not limited to cost of living, is within the sole discretion of the City Council.
3.3. Benefits and Allowances.
(b) Except as otherwise specified in this Agreement, Employee will be eligible for, and shall receive, the benefits provided in the following identified sections of the Miscellaneous Unclassified Employees Memorandum of Understanding ("MOU") for Unit 9 as of March 1, 2023. To the extent these sections vest authority to a Unit 9 member's supervisor, Department Head, City Manager or designee, such authority shall be exercised or retained by the Mayor or other council member designated by City Council.
i. Section 2 - California Public Employees' Retirement
System
ii. Section 4 -- Holidays
iii. Section 6 - Vacation Accrual and Usage
iv. Section 7 - Health Insurance
v. Section 8 - Dental Insurance
vi. Section 9-Vision Insurance
vii. Section 1 0 - Long Term Disability
viii. Section 11 - Life Insurance
ix. Section 12 - Automobile Allowance
x. Section 13 - Mobile Communication Device Allowance
xi. Section 16 - Sick Leave/Family Sick Leave/Personal
Leave
Employment Agreement Page 3 of 1 O
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DocuSign Envelope ID: 0F7102F6-8C17-4858-A769 -AD9FD96449DF xii. Section 17 - Bereavement Leave
xiii. Section 19 - Retiree Medical Reimbursement Benefit xiv. Section 24 - Industrial Injury/Continuation of Insurance Benefits While on Workers' Compensation
xv. Section 25 - Management Leave Program
xvi. Section 26 - Flexible Spending Plan
(c) In the event a successor MOU includes a change to the benefits, the City Council shall, in its discretion, determine to the extent to which such changes are applicable to Employee.
(d) Entitlement to any and all benefits provided under this Subsection 3.3 shall cease immediately upon termination of employment, excluding health benefits provided as Severance pursuant to Subsection 6.2. (e) Employee shall not provide substantive advice concerning any terms in a successor Unit 9 MOU. To the extent the City requires legal advice regarding the same, the City will retain outside counsel for such advice. (f) A copy of the Miscellaneous Unclassified Employees Unit 9 MOU is attached as Exhibit Band the provisions enumerated in Subsection 3.3(a) are incorporated herein. The Side Letters executed between the City and Unit 9 regarding Amendment to the December 15, 2019 - December 30, 2024 Memorandum of Understanding (MOU) dated September 8, 2022 and Use of Compensatory Time Off (CTO) dated November 4, 2020 are not applicable to Employee.
3.4. Vacation. MOU Section 6 shall govern the terms and conditions related to Employee's use of vacation during their tenure with the City, unless expressly stated otherwise in this Agreement. Section 6, subsection (E) of the MOU [Maximum Vacation Accrual Limit] is not applicable to Employee. (a) Employee shall be permitted and eligible to take vacation from their first day of employment with City, subject to written approval by email from the Mayor. This term expressly supersedes Section 6(A) of the MOU. (b) Effective the first day of employment, Employee will have a vacation bank of 120 hours.
( c) Employee shall accrue vacation at the rate specified in Section 6 of the Unit 9 MOU as of March 1, 2023 for employees with twenty-one (21) or more years of service, and shall be subject to a maximum accrual equal to that of employees with twenty-one (21) or more years of service. In the event a successor MOU includes a change to the specified accrual rate, the City Council shall, in its discretion, determine the extent to which such change applies to Employee.
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4. 5.
6. (d) Employee shall seek and obtain advanced approval from the Mayor or other council member designated by City Council for all vacation time.
3.5. Sick Leave. MOU Section 16 [Sick Leave/Family Sick Leave/Personal Leave] shall govern the terms and conditions related to Employee's use of such leaves during their tenure with the City, unless expressly stated otherwise in this Agreement. Effective the first day of employment, Employee will have a sick leave bank of 120 hours.
3.6. Management Leave. MOU Section 25 [Management Leave] shall govern the terms and conditions related to Employee's use of management leave during their tenure with the City, unless expressly stated otherwise in this Agreement.
Employee shall not be entitled to management leave until their one-year anniversary date of employment, at which time they will be credited 120 hours in their management leave bank. This term expressly supersedes subsections (A) and (B) of Section 25 of the MOU.
3.7. Relocation Assistance. Employee shall receive relocation assistance in the form of a one-time cash payment of Fifteen Thousand Dollars ($15,000), less applicable deductions, from the City as reimbursement of certain expenses incurred by Employee in relocating to a location within reasonable commuting distance from City Hall in the City of Santa Clara. Such amount shall be due and payable by on or before March 1, 2023.
3.8. Professional Membership Dues. The City shall annually set aside an amount for Employee's membership dues to the California State Bar, and the Santa Clara County Bar Association.
3.9. Past Practices. No past practices or benefits previously provided to the City Attorney position or past practices or benefits provided to any other City position shall be applicable unless specifically incorporated and approved in this agreement.
Performance Appraisal. The City Council will make its best efforts to undertake a performance appraisal of the Employee at least every twelve (12) months following the Employee's original date of hire. The City Council maintains discretion to conduct performance appraisals more regularly if necessary.
Additional Expenses of Employment. The City shall pay the costs of any fidelity or other bonds required by law for Employee.
Termination. Resignation and Severance Pay. Employee understands and agrees that they have no constitutionally protected property or other interest in continued employment as City Attorney. Employee understands that notwithstanding any other applicable laws, resolutions, and policies, they have no right to pre-or post-disciplinary due process. Employee further understands and agrees th.at they work at the will and pleasure of the City Council and that they may be terminated at any time, with or without cause.
6.1. City and Employee acknowledge that an excellent City Council-Employee relationship is in the best interest of the City and accordingly each agrees to use Employment Agreement
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DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF best efforts to foster timely and constructive City Council-Employee communications .
6.2. Termination of Employment and This Agreement: General Release/Severance.
Subject to the terms of California Government Code section 53260 et seq., in the event that the City Council terminates Employee's employment as City Attorney for no reason or for any reason other than as set forth in Subsections 6.3 and 6.8 below and Employee signs, does not revoke, and delivers to the City Council a general and full release of all claims substantially in the form attached as Exhibit C (Severance and Release Agreement), which may be amended as required by law to effectuate a full and complete release, on or after Employee's termination date but no later than the date set by the City Council at the time of termination in accordance with applicable law, City shall allow Employee to continue to receive their usual base salary through payroll and shall provide health benefits (medical, dental, and vision) continuing under the benefit plans in which Employee and their dependents are then enrolled for a period of months following the below schedule (the cash payment and continuing benefits, collectively "Severance").
Severance shall include only the cash payment and continuing benefits defined in this Subsection 6.2. Health benefits so provided shall not exceed the stated term and shall cease when the Employee finds other employment , whichever occurs first. City shall pay Severance under the following schedule:
(a) If Employee is terminated before August 31, 2023, City shall allow Employee to continue to receive their usual base salary through payroll for three (3) months and shall provide an equal number of months of health benefits (medical, dental, and vision).
(b) If Employee is terminated between September 1, 2023 and November 30, 2023, City shall allow Employee to continue to receive their usual base salary through payroll for six (6) months and shall provide an equal number of months of health benefits (medical, dental, and vision). (c) If Employee is terminated after December 1, 2023, City shall allow Employee to continue to receive their usual base salary through payroll for nine (9) months and shall provide an equal number of months of health benefits (medical, dental, and vision).
6.3. Notwithstanding Subsection 6.2 above, City shall not be obligated to pay, and shall not pay, any amounts or continue any benefits under the provisions of Subsection 6.2 if Employee is terminated because of:
(a) Conviction of or a plea of nolo contendere to a felony or a misdemeanor involving moral turpitude, dishonesty, breach of trust, or unethical conduct;
(b) Material willful misconduct, material or willful gross neglect, fraud, misappropriation, embezzlement, theft, or dishonesty;
(c) Willful or repeated failure, for reasons other than disability, to devote substantially all of Employee's business time and effort to the City; Employment Agreement Page 6 of 1 O
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DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF (d) Violation of the City's Code of Ethics and Values (Exhibit A) and/or the California Rules of Professional Conduct.
6.4. Abuse of Office or Position. If Employee is convicted of a crime involving an abuse of their office or position or moral turpitude, all of the following shall apply:
(a) If Employee is provided with paid administrative leave pending an investigation, Employee shall be required to fully reimburse City such amounts paid;
(b) If City pays for the criminal legal defense of Employee (which would be in its sole discretion, as it is generally not obligated to pay for criminal defense), Employee shall be required to fully reimburse City such amounts paid; and
(c) If this Agreement is terminated, any Severance related to the termination that Employee may receive from City shall be fully reimbursed to City or shall be void if not yet paid to Employee.
For purposes of this Section, abuse of office or position means either an abuse of public authority, including waste, fraud, misappropriation of funds, or other illegal fiscal practices, violation of the law under color of authority, or a crime against public justice.
6.5. City shall not be obligated to pay, and shall not pay, any amounts or continue any benefits under the provisions of Subsection 6.2 in the event Employee retires or voluntarily resigns in writing prior to termination without affirmative action by City to terminate, initiate termination proceedings or request Employee's resignation.
6.6. In the event Employee voluntarily and without an official request from the majority of the City Council retires or resigns their position, Employee shall provide written notice to City at least sixty (60) days in advance of the Employee's final date of employment unless the parties agree otherwise. Such resignation shall not be deemed a termination that triggers payment of Severance benefits described in Subsection 6.2. Employee shall be entitled only to earned but unpaid Base Salary, accrued but unpaid expenses required to be reimbursed, and any vacation accrued through the date of separation from employment. Employee shall not be entitled to any severance benefits in the event of voluntary separation from employment.
6.7. If, during the Term or any extended Term, Employee dies, Employee's estate shall receive outstanding wages and accrued vacation but shall not be entitled to any additional compensation or payment, including Severance.
6.8. Subject to the provisions of the Americans with Disabilities Act and the Fair Employment and Housing Act, in the event Employee is unable to perform the duties of City Attorney, because of sickness, accident, injury, or mental or physical incapacity for a period exceeding any provided sick leave pursuant to this Agreement or other legally mandated leave, City may terminate Employee's employment and this Agreement without penalty or Severance.
Employment Agreement
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7. Miscellaneous.
7.1. Indemnity. In accordance with and to the extent provided by the California Tort Claims Act (Government Code Sections 825, et seq.) and Government Code Sections 995-996.5, the City shall defend and indemnify Employee against and for all losses sustained by the Employee in direct consequence of the discharge of the Employee's duties on the City's behalf for the period of the Employee's employment. This section shall be equally applicable to each City related entity as though set forth in an indemnity agreement between the Employee and that legal entity. The City hereby guarantees the performance of this indemnity obligation by the City related entity and shall indemnify and hold the Employee harmless against any failure or refusal by the City related entity to perform its obligations under this Section. Further, if the City provides funds for legal criminal defense pursuant to this subsection and the terms of the Government Code, Employee shall reimburse the City for such legal criminal defense funds if Employee is convicted of a crime involving an abuse of office or position, as provided by Government Code Sections 53243-53243.4. This subsection shall survive termination of the Agreement.
7 .2. Notices. Notices given under this Agreement shall be in writing and shall be either:
(a) served personally; or
(b) delivered by first class United States mail, certified, with postage prepaid and a return receipt requested; or
(c) sent by Federal Express, or some equivalent private mail delivery service.
Notices shall be deemed received at the earlier of actual receipt or three (3) days following deposit in the United States mail, postage prepaid. Notices shall be directed to the addresses shown below, provided that a party may change such party's address for notice by giving written notice to the other party in accordance with this subsection.
For City:
For Employee:
Attention: Mayor
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Glen Googins
1405 Old Janal Ranch Road
Chula Vista, CA, 91915
7.3. Recitals/Entire Agreement/Amendment. The foregoing Recitals are true and correct and are a part of this Agreement. This Agreement constitutes the entire understanding and agreement between the parties as to those matters contained in it, and supersedes any and all prior or contemporaneous agreements, Employment Agreement
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DocuSign Envelope ID: 0F7102F6-8C17-485B-A769-AD9FD96449DF representations and understandings of the parties. This Agreement may be amended at any time by mutual agreement of the parties, but any such amendment must be in writing, dated and signed by the parties, approved by the City Council, and attached hereto.
7.4. Applicable Law and Venue . This Agreement shall be interpreted according to the laws of the State of California. Venue of any action regarding this Agreement shall be in the Santa Clara County Superior Court.
7.5. Severability. In the event any portion of this Agreement is declared void, such portion shall be severed from this Agreement and the remaining provisions shall remain in effect, unless the result of such severance would be to substantially alter this Agreement or the obligations of the parties, in which case this Agreement shall be immediately terminated .
7.6. Waiver. Any failure of a party to insist upon strict compliance with any term, undertaking or condition of this Agreement shall not be deemed to be a waiver of such term, undertaking or condition. To be effective, a waiver must be in writing, signed and dated by the parties.
7. 7. Representation by Counsel. Employee and City acknowledge that they each did , or had the opportunity to, consult with legal counsel of their respective choices with respect to the matters that are the subject of this Agreement prior to executing it.
7.8. Sectio n Head ings . The headings on each of the sections and subsections of this Agreement are for the convenience of the parties only and do not limit or expand the contents or any such section or subsection.
The Parties acknowledge and accept the terms and conditions of this Employment Agreement as evidenced by the following signatures of their duly authorized representatives. It is the intent of the Parties that this Agreement shall become operative on the Effective Date first set forth above.
Employment Agreement
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CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
r-;:OocuS ignod by:
~::~
LISA M. GILLMOR
Mayor
l~SI;;~
~ DS-178A0100BF403 .• _____ _
GLEN R. GOOGINS
Employee
Attachments incorporated by reference:
APPROVED AS TO FORM:
~Clo<:uS l11nod by:
~!o~~L\A~
JENICA MALDONADO
Renne Public Law Group
ATTEST:
NORA PIMENTEL
City Clerk
Exhibit A - City of Santa Clara's Code of Ethics and Values Exhibit B - Miscellaneous Unclassified Employees Unit 9 Memorandum of Understanding Exhibit C - Severance and Release Agreement
Exhibit D - City Manager's Directive 028 Travel Policy
Exhibit E - Description of Duties for City Attorney
Employment Agreement
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EXHIBIT A
City of Santa Clara's Code of Ethics and Values
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DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF Attachment A
Santa dara
leftet
mr
2001
PREAMBLE
City of Santa Clara, CA
Code of Ethics and Values
CMD NUMBER 67
The proper operation of democratic government requires that decision-makers be independent, impartial, and accountable to the people they serve. The City of Santa Clara has adopted this Code of Ethics and Values to promote and maintain the highest standards of personal and professional conduct in the City's government. All elected and appointed officials, City employees, volunteers, and others who participate in the city's government are required to subscribe to this Code, understand how it applies to their specific responsibilities, and practice its eight core values in their work. Because we seek public confidence in the City's services and public trust of its decision-makers, our decisions and our work must meet the most demanding ethical standards and demonstrate the highest levels of achievement in following this code.
1. As a Representative of the City of Santa Clara, I will be ethical.
In practice, this value looks like:
a.) I am trustworthy, acting with the utmost integrity and moral courage. b.) I am truthful, do what I say I will do, and am dependable. c.) I make impartial decisions, free of bribes, unlawful gifts, narrow political interests, and financial and other personal interests that impair my independence of judgment or action. d.) I am fair, distributing benefits and burdens according to consistent and equitable criteria. e.) I extend equal opportunities and due process to all parties in matters under consideration. If I engage in unilateral meetings and discussions, I do so without making voting decisions. f.) I show respect for persons, confidences, and information designated as "confidential." g.) I use my title(s) only when conducting official City business, for information purposes, or as an indication of background and expertise, carefully considering whether I am exceeding or appearing to exceed my authority.
2. As a Representative of the City of Santa Clara, I will be professional.
In practice, this value looks like:
a.) I apply my knowledge and expertise to my assigned activities and to the interpersonal relationships that are part of my job in a consistent, confident, competent, and productive manner.
b.) I approach my job and work-related relationships with a positive attitude. c.) I keep my professional knowledge and skills current and growing.
3. As a Representative of the City of Santa Clara, I will be service-oriented.
In practice, this value looks like:
a.) I provide friendly , receptive, courteous service to everyone . b.) I am attuned to, and care about, the needs and issues of citizens, public officials, and city workers.
DocuSign Envelope ID: 0F7102F6 -8C17-4858-A769-AD9FD96449DF Attachment A CMD NUMBER 67
c.) In my interactions with constituents, I am interested, engaged, and responsive.
4. As a Representative of the City of Santa Clara, I will be fiscally responsible In practice, this value looks like:
a.) I make decisions after prudent consideration of their financial impact, taking into account the long-term financial needs of the City, especially its financial stability. b.) I demonstrate concern for the proper use of City assets (e.g., personnel, time, property, equipment, funds) and follow established procedures.
c.) I make good financial decisions that seek to preserve programs and services for City residents.
5. As a Representative of the City of Santa Clara, I will be organized.
In practice, this value looks like:
a.) I act in an efficient manner, making decisions and recommendations based upon research and facts, taking into consideration short and long term goals. b.) I follow through in a responsible way, keeping others informed, and responding in a timely fashion.
c.) I am respectful of established City processes and guidelines.
6. As a Representative of the City of Santa Clara, I will be communicative.
In practice, this value looks like:
a.) I convey the City's care for and commitment to its citizens. b.) I communicate in various ways that I am approachable, open-minded and willing to participate in dialog.
c.) I engage in effective two-way communication, by listening carefully, asking questions, and determining an appropriate response which adds value to conversations.
7. As a Representative of the City of Santa Clara, I will be collaborative.
In practice, this value looks like:
a.) I act in a cooperative manner with groups and other Individuals, working together in a spirit of tolerance and understanding.
b.) I work towards consensus building and gain value from diverse opinions. c.) I accomplish the goals and responsibilities of my individual position, while respecting my role as a member of a team.
d.) I consider the broader regional and State-wide implications of the City's decisions and issues.
8. As a Representative of the City of Santa Clara, I will be progressive.
In practice, this value looks like:
a.) I exhibit a proactive, innovative approach to setting goals and conducting the City's business. b.) I display a style that maintains consistent standards, but is also sensitive to the need for compromise, "thinking outside the box," and improving existing paradigms when necessary. c.) I promote intelligent and thoughtful innovation in order to forward the City's policy agenda and City services .
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF Attachment A CMD NUMBER 67
Approved by City Council on April 4, 2000; modified by Council on August 2 I, 2001 DocuSign Envelope ID: OF7102F6-8C17-4858-A769-AD9FD96449DF
EXHIBIT B
Miscellaneous Unclassified Employees Unit 9
Memorandum of Understanding
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MEMORANDUM OF
UNDERSTANDING
between
CITY OF SANTA CLARA
and
MISCELLANEOUS UNCLASSIFIED
MANAGEMENT EMPLOYEES
UNIT 9
DECEMBER 15, 2019 - DECEMBER 31, 2024
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF
MEMORANDUM OF UNDERSTANDING
between
CITY OF SANTA CLARA
and
MISCELLANEOUS UNCLASSIFIED MANAGEMENT EMPLOYEES, UNIT #9 DECEMBER 15, 2019 - DECEMBER 31, 2024
Table of Contents
1. WAGE ADJUSTMENTS ............................................................................... ........... 4
2. CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM .............................. §_
3. APPLICATION OF MOU TO REIMBURSED SERVICES ........................... ............. §_
4. HOLi DAYS ............................. ........................................ ....................................... .. §_
5. JOB SECURITY ............................ ................................. ......................................... §_
6. VACATION ACCRUAL AND USAGE .............................. ......................... ................ §_
7. HEAL TH INSURANCE ................ ................................... ................................ ......... I
8. DENTAL INSURANCE ................................................... ....................................... 11
9. VISION INSURANCE .................................................................................... -........ 11
10. LONG TERM DISABILITY ..................................................................................... 1£
11. LIFE INSURANCE ................................................................................................. 12
12. AUTOMOBILE ALLOWANCE ................................................................................ 12
13. MOBILE COMMUNICATION DEVICE ALLOWANCE ............................................ j1
14. MERIT PAY/SALARY ADJUSTMENT SYSTEM .............................. ...................... 11
15. EMERGENCY PAID LEAVE PROGRAM ...................................... ......................... 1.§.
16. SICK LEAVE/FAMILY SICK LEAVE/PERSONAL LEAVE ...................................... 1.§.
17. BEREAVEMENT LEAVE ......................... ...................................... ........................ 17
18. VOLUNTARY EMPLOYEE BENEFICIARY ASSOCIATION (VEBA) ...................... j].
19. RETIREE MEDICAL REIMBURSEMENT BENEFIT .................... .......................... j].
20. EMPLOYEE ASSISTANCE PROGRAM ................................................................ j].
21. CHANGES TO JOB DESCRIPTIONS ................................................................... 19
22. LIMITED/ALTERNATIVE DUTY ............................................................................ 19
23. REDUCED WORK WEEK VOLUNTARY TIME OFF (VTO) PROGRAM ............... 20
24. INDUSTRIAL INJURY/CONTINUATION OF INSURANCE BENEFITS WHILE ON WORKERS' COMPENSATION ..................................................... ........................ 21
25. MANAGEMENT LEAVE PROGRAM ............................................. ........................ 21
26. FLEXIBLE SPENDING PLAN (INTERNAL REVENUE CODE SECTION 125) ...... 22
27. DOMESTIC PARTNERS ............... ................................................ ........................ 22
28. PAY PERIODS ...................... ............................................. ................................... 23
30. DECLARATION ..................................................................................................... 23 31 . NEXT MEMORANDUM OF UNDERSTANDING .................................................... 23 APPENDIX A: MOBILE COMMUNICATION DEVICE PROGRAM ................................ 25
SIDE LETTER AGREEMENT - USE OF COMPENSATORY TIME OFF (CTO) DocuSign Envelope ID: 0F7102F6-BC17-4858-A769-AD9FD96449DF MEMORANDUM OF UNDERSTANDING- UNIT#9 (2019-2024)
Alphabetical Table of Contents
APPENDIX A: MOBILE COMMUNICATION DEVICE PROGRAM ................................ 25 APPLICATION OF MOU TO REIMBURSED SERVICES ...................... ................ .......... 5 AUTOMOBILE ALLOWANCE ..................... ......................................... ..................... .... 12 BEREAVEMENT LEAVE ......................... .................................... ................................. 17 CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM ...................................... 5 CHANGES TO JOB DESCRIPTIONS ................................................................... ........ 19 DENTAL INSURANCE .......................... ............................................... ................. ........ 11 DECLARATION .......................................... ....................................... ................... ........ 23 DOMESTIC PARTNERS ....................................................................... ................ ........ 22 EMERGENCY PAID LEAVE PROGRAM .............................................................. ........ 15 EMPLOYEE ASSISTANCE PROGRAM ........................................ ................................ 18 FLEXIBLE SPENDING PLAN (INTERNAL REVENUE CODE SECTION 125) .............. 22 HEAL TH INSURANCE ................................... ...................................... .................. ......... 7 HOLIDAYS .................................................. .................................... ................................ 5
INDUSTRIAL INJURY/CONTINUATION OF INSURANCE BENEFITS WHILE ON WORKERS' COMPENSATION .......................................................... ................... ........ 21 JOB SECURITY ..................................... ...................................... ......................... .......... 6 LIFE INSURANCE ........................................................................... ..................... ........ 12 LIMITED/ALTERNATIVE DUTY ....................................................... ..................... ........ 19 LONG TERM DISABILITY ........................... .......................................................... ........ 12 MANAGEMENT LEAVE PROGRAM .............................................. ............................... 21 MERIT PAY/SALARY ADJUSTMENT SYSTEM ............................. ...................... ........ 13 MOBILE COMMUNICATION DEVICE ALLOWANCE··························· ················· ··-···· 13 NEXT MEMORANDUM OF UNDERSTANDING ................. .................................. ........ 23 PAY PERIODS ...................................................................................... ................ ........ 23 REDUCED WORK WEEK/VOLUNTARY TIME OFF (VTO) PROGRAM ....................... 20 RETIREE MEDICAL REIMBURSEMENT BENEFIT ....................... ....................... ........ 18 SICK LEAVE/FAMILY SICK LEAVE/PERSONAL LEAVE ................. .................... ........ 16 VACATION ACCRUAL AND USAGE ................................................... .................. ......... 6 VISION INSURANCE .................................... ...................................... .................. ........ 11 VOLUNTARY EMPLOYEE BENEFICIARY ASSOCIATION (VEBA) ............................. 18 WAGE ADJUSTMENTS ......................... ............................................ ................... .......... 4 DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF
MEMORANDUM OF UNDERSTANDING
between
CITY OF SANTA CLARA
and
MISCELLANEOUS UNCLASSIFIED MANAGEMENT EMPLOYEES, UNIT #9 DECEMBER 15, 2019 - DECEMBER 31, 2024
In accordance with the provisions of Section 18 of the City of Santa Clara Resolution #2979, entitled "Employer-Employee Relations", this Memorandum of Understanding constitutes the results of discussions between designated representatives of the City Management Staff (City) and the Miscellaneous Unclassified Management Employees of the City of Santa Clara (Unit 9) on all matters within the scope of representation . The term of this Agreement shall be from December 15, 2019 through December 31, 2024.
1. WAGE ADJUSTMENTS
A Effective December 15, 2019, all salary ranges for employees holding positions in classifications assigned to Unit 9 shall remain status quo.
B. Effective the first pay period of calendar year 2021, all salary ranges for employees holding positions in classifications assigned to Unit 9 shall remain status quo.
C. Effective the first pay period of calendar year 2022, all salary ranges for employees holding positions in classifications assigned to Unit 9 shall be increased by approximately 4.5%.
D. Effective the first pay period of calendar year 2023, all salary ranges for employees holding positions in classifications assigned to Unit 9 shall be increased by approximately 3.25%.
E. Effective the first pay period of calendar year 2024, all salary ranges for employees holding positions in classifications assigned to Unit 9 shall be increased by approximately 3.25%.
F. During the term of this Agreement, the parties agree that the MOU will reopen on the issue of wages if either of the following occurs:
1) The total annual calendar year General Fund Transient Occupancy Tax (or "TOT") revenues remitted to the City and allocated to any of the calendar years covered by this Agreement Equal or surpass the City's actual total TOT revenues from March 1, 2018 to February 28, 2019. After calendar year 2022, the TOT revenues remitted to the City shall be adjusted to normalize for any potential change in the TOT rate if passed by voters on the ballot for purposes of this section; OR
2) Forecasted General Fund deficits remain above $20 million ongoing, as reflected in updated or revised Ten-Year General Fund Forecasts released after July 1, 2021.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF The City agrees to provide an update on the City's TOT revenues to the Association upon the Association's request. In the event either of the foregoing occur, either party may request to meet to discuss the subject of wages . Any changes will be by mutual agreement. The parties understand and agree that this will not be a meet and confer within the meaning of section 3505 of the MMBA and that neither party will have access to any impasse resolution procedure except as mutually agreed.
G. The parties agree to meet and confer over wages in the event the City reaches agreement on a new general wage increase to be effective during Calendar Year 2021 or 2022 with any other miscellaneous bargaining unit as part of an agreement on a successor Memorandum of Understanding (MOU). For purposes of this section, "general wage increase " means a wage increase applicable to all members of the bargaining unit (not a subset), but only if that agreement does not also include an agreement for an alternative cost saving measure (including but not limited to unpaid furlough days). Additionally, the parties agree that this section shall not apply to any general wage increases applicable to sworn public safety bargaining units or to miscellaneous bargaining units that are exclusively funded through sources other than the General Fund.
2. CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
The City has contracted with CalPERS to provide employees with the 2.7% at age 55 formula with "highest single year" effective December 17, 2006 for "Classic" or "Legacy" employees as defined by CalPERS and the Public Employees' Pension Reform Act of 2013 (PEPRA) and the 2.0% at 62 with "highest three year average" for "New Members" as defined by CalPERS and PEPRA. Classic/Legacy employees shall continue to pay the employee contribution rate and New Members shall contribute 50% of the "normal cost" of their pension formula as required and defined by CalPERS and PEPRA. The employee's CalPERS retirement contribution will continue to be treated as tax deferred .
3. APPLICATION OF MOU TO REIMBURSED SERVICES
The terms of this Memorandum of Understanding shall not apply to Unclassified Management Employees when such employees are providing their services to another agency that is reimbursing the City of Santa Clara for salary and fringe benefits of such employees. Such arrangements shall be mutually agreed upon between the employee and the City.
4. HOLIDAYS
A. Employees shall be provided 13 annual paid holidays (computed on the eight hour per day pay rate). Any additional permanent holidays designated by the City Council will be afforded represented employees of Unit 9. Additional permanent holidays under this section shall be defined as a holiday on which City offices are closed.
B. Additionally, effective December 2020, the City shall provide 32 hours for four additional paid holidays between December 25th and January 1st of the following calendar year. If there are more than four working days between December 25th and January 1st of the following calendar year,
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF the City shall designate which four working days shall be paid holidays under this paragraph. Employees whose jobs require them to work on these days would receive banked paid hours off instead (up to 8 hours per holiday), which hours may and must be used during the applicable MOU year with the approval of the applicable supervisor/manager.
5. JOB SECURITY
Represented members will be compensated at the rate of forty (40) hours salary per year of service to a maximum of six hundred and forty (640) hours should they be terminated from employment for reasons other than cause as defined under Section 6.4 of the Civil Service Rules and Regulations.
6. VACATION ACCRUAL AND USAGE
Represented employees will be entitled to use vacation as it is earned under the following conditions:
A. Vacation may not be taken during the first 6 months of regular employment.
B. Vacation will be earned on a bi-weekly basis (1/26 of the yearly accrual) provided that the employee is in a paid status for at least 2/3 of the hours (53.4 hours) of that pay period.
C. Accrued vacation time will be paid off regardless of term of employment.
D. Annual and maximum vacation accrual rates, calculated to four decimal points for accuracy, are as follows:
COMPLETED ANNUAL MAXIMUM VACATION
YEARS OF SERVICE ACCRUAL ACCRUAL LIMIT
1 through 4 80 hours 480 hours
5 through 9 120 hours 480 hours
10 through 15 168 hours 480 hours
16 through 20 176 hours 480 hours
21 years+ 192 hours 480 hours
E. Maximum Vacation Accrual Limit - Employees are limited to the maximum accrual of vacation as defined. The current vacation balance, the annual accrual and the current pay period usage are all shown on the employees' pay check stub and are the responsibility of the employee to track for compliance with this provision.
1) Effective December 27, 2020 (the first pay period of calendar year 2021 ), the Maximum Vacation Accrual Limit as described in Section
6.D above shall be temporarily suspended for two (2) years until the end of the last pay period of calendar year 2022. Employees may continue to accrue vacation above the Maximum Vacation Accrual
DocuSign Envelope ID: 0F7102F6-8C17-4858 -A769-AD9FD96449DF Limit until December 24, 2022 (the end of the last pay period of calendar year 2022).
2) Effective December 25, 2022 (the first pay period of calendar year 2023), employees shall not be allowed to accrue vacation above the Maximum Vacation Accrual Limit.
3) Temporary Supplemental Vacation Accrual - Effective December 25, 2022 (the first pay period of calendar year 2023), employees holding positions in classifications assigned to Unit 9 shall be eligible for the Temporary Supplemental Vacation Accrual. The Temporary
Supplemental Vacation Accrual is a separate vacation balance subject to the following:
(a) Effective December 25, 2022, all unused accrued vacation hours above 400 hours as of December 24, 2022 (the last pay period of calendar year 2022) shall be placed in the
Temporary Supplemental Vacation Accrual balance.
(i) The following is only an example of the Temporary
Supplemental Vacation Accrual described above, and
any figures are for illustration purposes only and
assumes the employee does not use vacation.
Issue Hours
Vacation Balance as of December 24, 2022 500
the last a eriod of calendar ear 2022
Hours to be placed in 100
Tern orar Su lemental Vacation Accrual
Vacation Balance as of December 25, 2022 400
the first a eriod of calendar ear 2023
Hours that can be accrued in 80
calendar ear 2023
Hours that can be accrued above the 0
Maximum Vacation Accrual Limit of 480 hours
(b) The Temporary Supplemental Vacation Accrual balance may not be increased.
(c) Subject to supervisory approval, any Temporary Supplemental Vacation Accrual shall be available for use to the employee until the Temporary Supplemental Vacation Accrual balance has been exhausted.
(d) If an employee leaves or retires from City service, any unused Temporary Supplemental Vacation Accrual hours shall not be subject to the terms of Section 6.1 below. Any accrued but unused Temporary Supplemental Vacation Accrual hours will be cashed out upon the employee's retirement or other separation from City service. If permitted by the City's deferred compensation plan and applicable law, the separating employee may elect to contribute all or a portion of their accrued but unused Temporary Supplemental Vacation Accrual hours to their deferred compensation account by
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF
7. submitting a written request no later than 30 days prior to their separation from City service.
(e) An employee must first use their Temporary Supplemental Vacation Accrual for any vacation leave taken until the Temporary Supplemental Vacation Accrual balance has been exhausted, subject to supervisory approval.
(f) An employee must use their Temporary Supplemental Vacation Accrual for any leave of absence until the Temporary
Supplemental Vacation Accrual balance has been exhausted subject to any requirement that sick leave be utilized first. (g) An employee may not be on unpaid status until the Temporary Supplemental Vacation Accrual balance has been exhausted and must use their Temporary Supplemental Vacation Accrual until the Temporary Supplemental Vacation Accrual balance has been exhausted, with the exception of any formal disciplinary action pursuant to the City's Civil Service Rules.
F. Vacation may be used in one-tenth (1110th) hour increments.
G. Employees who begin work prior to July 1st or continue to be employed after the first calendar year of employment are required to use at least one-half of the vacation accrued during the prior calendar year during the current calendar year.
H. Subject to having a sufficient balance of accrued vacation available, an employee may, on a twice per year basis, request to be paid at his/her current hourly pay rate for a total combined maximum of 80 hours of accrued vacation.
I. In lieu of receiving a vacation-leave cash payout at retirement, the Miscellaneous Unclassified Management Employees may vote to roll accrued vacation leave hours (except for any hours in the Temporary Supplemental Vacation Accrual balance) into the employee's VEBA account, subject to Association compliance with Federal rules associated with employee contributions of vacation leave to their VEBA accounts.
HEAL TH INSURANCE
A For employees who enroll in a City offered health plan and whose benefits exceed the total of the City's Health Flex Contribution, Additional Health Flex Contribution, and/or Regular Flex Contribution applicable to the employee and as described below, the balance of the benefits shall be paid by a salary deduction from the pay of the individual employee.
B. Health Flex Contribution
1) The City offers full-time employees a Health Flex Contribution to put toward the payment of a City offered health plan. The City shall modify the Health Flex Contribution each calendar year using the Rate of Pay Safe Harbor (based on the lowest base pay of any full time position covered by this MOU) to ensure the City's offered
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF 2 coverage is "affordable." The City contributes the statutorily required minimum contribution under the Public Employees Medical and Hospital Care Act (PEMHCA) as determined by CalPERS in each calendar year. It is understood and agreed that the Health Flex Contribution described in this paragraph shall be equal to or exceed the City's statutorily required minimum PEMHCA contribution. 1 2) Employees may not receive all or any portion of the Health Flex Contribution as cash or any other taxable benefit, and must apply the Health Flex Contribution to City-offered health benefits. Employees who do not enroll in City-offered health benefits will not receive any of the Health Flex Contributions.
C. Additional Health Flex Contribution
1) Full-time employees who enroll in a City health plan for which the premium amount is more than $946.86/month shall receive an Additional Health Flex Contribution in the amounts described in this section.
2) Employees may not receive all or any portion of the Additional Health Flex Contribution as cash or any other taxable benefit, and must apply the Additional Health Flex Contribution to City-offered health benefits .
Employees who do not enroll in City-offered health benefits will not receive any of the Additional Health Flex Contributions. 3) Effective January 1, 2020, full-time employees who enroll in a City health plan for which the premium amount is more than
$946.86/month shall receive an Additional Health Flex
Contribution. The Additional Health Flex Contribution, when added to the Health Flex Contribution described in the prior section and the Regular Flex Contribution described herein, shall not exceed $200 per month over the Kaiser employee only premium amount for the applicable year. 2
4) Effective January 1, 2023, full-time employees:
(a) Who enroll in a City health plan for Employee Only coverage for which the premium amount is more than $946.86/month shall receive an Additional Health Flex Contribution to be put towards the premium amount. The City will provide an Additional Health Flex Contribution amount that, when added to the Health Flex Contribution described above and the Regular Flex Contribution described herein, shall not exceed $200 per month over the Kaiser employee only premium amount for the applicable year. (b) Who enroll in a City health plan for Employee Plus One coverage or Employee Plus Family coverage for which the premium amount As an example, for 2020, the PEMHCA minimum is approximately $139/month and the Health Flex Contribution is $139.00/month, which includes the PEMHCA minimum of $139/month.
As an example, for 2020, the Additional Health Flex Contribution is approximately $23.70/month to these individuals since $200 over the Kaiser employee only premium amount in 2020 is approximately $970.56/month.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF 3 4
is more than $946.86/month shall receive an Additional Health Flex Contribution to be put towards the premium amount. The Additional Health Flex Contribution, when added to the Health Flex Contribution described above and the Regular Flex
Contribution described herein, shall not exceed an amount equal to 100% of the Kaiser Employee Plus One rate for the applicable year.
D. Regular Flex Contribution
1) The City will provide full-time employees a Regular Flex Contribution equal to $946.86 less the Health Flex Contribution. 3 Employees may use the Regular Flex Contribution to pay for health benefits offered under the City's Section 125 plan or may opt to receive any or an of the Regular Flex Contribution as taxable cash. An employee will receive a Regular Flex Contribution whether or not he/she enrolls in City-offered health benefits and notwithstanding the provisions of Section 7.E. below.
2) Employees hired or rehired on or after January 1, 2023, who choose not to enroll in a City health plan are not eligible for a Regular Flex Contribution.
E. Cash In Lieu
1) Full-time employees hired before January 1, 2023, who choose not to enroll in a City health plan for a plan year, and meet the requirements set forth below shall receive a Cash in Lieu amount per month for that plan year equal to $946.86 minus the Regular Flex Contribution as calculated each calendar year. 4 A full-time employee hired before January 1, 2023, who enrolls in coverage for a plan year, shall be treated in accordance with Sections 7.A-D and will not receive Cash in Lieu for that plan year.
2) Full-time employees hired or rehired on or after January 1, 2023, who choose not to enroll in a City health plan for a plan year, and meet the requirements set forth below, shall receive a Cash in Lieu amount for that plan year equal to $250/month. A full-time employee hired on or after January 1, 2023, who enrolls in coverage for a plan year, shall be treated in accordance with Sections 7.A-D and will not receive Cash in Lieu for that plan year.
3) In order to receive Cash in Lieu of health coverage, an employee must sign a form attesting that the employee and the employee's Tax Family have the Alternative Required Coverage for the Opt Out Period.
(a) Tax Family means all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or As an example, for 2020, the Regular Flex Contribution for employees who are regularly scheduled to work 40 hours per week is approximately $807.86/month .
As an example, for 2020, the Cash in Lieu amount is approximately $139.00/month for employees who are regularly scheduled to work 40 hours per week.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF years that begin or end in or with the City's plan year to which the opt out applies.
(b) Alternative Required Coverage required means minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California).
(c) Opt Out Period means the plan year to which the opt out arrangement applies.
(d) An employee must provide the attestation every plan year at open enrollment or within 30 days after the start of the plan year for each plan year the employee would like to receive Cash in Lieu. (e) The Cash in Lieu payment cannot be made and the City will not in fact make payment if the City knows or has reason to know that the employee or a Tax Family member does not have such
alternative coverage, or if the conditions in this paragraph are not otherwise satisfied.
(f) An employee who opts out of City-offered health benefits, but cannot provide the attestation, will not receive the Cash in Lieu contribution described in this subsection .
F. Flexible Spending Account (IRS Section 125 Plan)
The City has established a Flexible Spending Account benefit (I RS Section 125 Plan) for employees, which provides accounts in which employees may contribute pre-tax dollars for dependent care and un-reimbursed medical expenses. This Plan will follow the regulations outlined by the Internal Revenue Service. Detailed information will be available in the Summary Plan Document.
This Plan is voluntary and participating employees will make pre-tax salary reduction elections to fund the plan.
G. Proration of Benefits :
For employees who may be eligible for benefits but work less than 40 hours per week, benefits shall be prorated based on the employee's full-time equivalent (FTE) level.
8. DENT AL INSURANCE
The City will pay toward dental insurance premiums an amount equal to the lowest cost employee only premium amount among the dental plans offered by the City. All employees are required to enroll in a dental plan.
9. VISION INSURANCE
For persons enrolled in the City's VSP vision plan, the City will pay toward vision insurance premiums an amount equal to the lowest cost employee only vision premium. Participation is voluntary. Employees that do not choose to enroll in a vision plan are not entitled to the benefit of City contributions to vision premiums
I
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF described in this paragraph.
10. LONG TERM DISABILITY
The City will continue to pay the cost of a long term disability insurance program. The LTD plan will have a maximum 60 day waiting period and the maximum monthly benefit will include those offsets required by law such as, but not limited to, SDI, retirement , reduced work schedule, worker's compensation, social security, and Railroad retirement.
11. LIFE INSURANCE
The City will pay the required premium for life insurance for represented employees in the amount of $50,000.
12. AUTOMOBILE ALLOWANCE
As an alternative to IRS mileage reimbursement or use of a City vehicle, an automobile allowance program will be available to represented employees as follows:
A. Department Heads including Assistant City Manager, Deputy City Manager and Deputy Director Redevelopment Agency/Sports & Open Space Authority (Executive Management) shall be entitled to a base monthly automobile allowance of $320 for use of their personal vehicles to conduct City business. Executive Management employees may be eligible to receive an additional amount up to a maximum of $200 per month based on required driving while conducting City business, at the discretion of the City Manager or his/her designee.
B. Assistant Department Heads and Division Managers shall be entitled to a base monthly automobile allowance of $200 for use of their personal vehicles to conduct City business. Assistant Department Heads and Division Managers may be eligible to receive an additional amount up to a maximum of $300 per month based on required driving while conducting City business, at the discretion of the City Manager or his/her designee.
C. Effective December 27, 2020 (the first pay period of calendar year 2021 ), the base monthly automobile allowance shall be paid on the first 2 pay periods of every month.
D. Upon request of the employee, prior to the beginning of each fiscal year, the City Manager or his/her designee will determine whether or not it is appropriate for a manager to receive an amount above the base monthly allowance. The determination will be made based on the requirements for use of the personal vehicles for City business and may require detailed driving information in order to grant an amount above the base monthly amount. This rate adjustment will become effective at the beginning of each fiscal year and will remain in effect for the full year unless there are unique circumstances requiring a modification.
E. Prior to the granting of this allowance, all insurance, driver's license, and vehicle registration as required under the State of California Vehicle Code, will be provided by the represented employee, and must be valid and in force at all times employees are operating their personal vehicles on City
DocuSign Envelope ID: 0F7102F6-8C 17-4858-A769 -AD9FD96449DF business.
F. Employees receiving the automobile allowance are responsible for all gasoline and maintenance costs. Employees shall also maintain their personal vehicles in a clean and presentable condition while conducting City business.
G. A represented employee, who is currently assigned a City vehicle, may choose to continue using that assigned City vehicle in lieu of the automobile allowance.
H. The City reserves the right to substitute an assigned City vehicle in lieu of this automobile allowance for a represented employee if it is deemed to be in the City's best interest to provide a City vehicle to conduct City business.
I. A represented employee who is currently reimbursed for use of a personal vehicle in accordance with the IRS mileage reimbursement rate, may continue to utilize direct mileage reimbursement, in lieu of participation in this automobile allowance program.
13. MOBILE COMMUNICATION DEVICE ALLOWANCE
Mobile communication device allowance of $80.00 per month for eligible classifications.
14. MERIT PAY/SALARY ADJUSTMENT SYSTEM
Merit pay adjustments, or merit increases, as provided for in the Personnel and Salary Resolution are, and will continue to be available during the term of this MOU when and if approved by the applicable Department Head and the City Manager, subject to Section 14.G below. The Merit Pay Adjustment system shall include the following elements:
A. Each Unit 9 employee shall receive an annual evaluation.
8. Annual consideration of merit pay adjustments, subject to Section 14.G below, with an affirmative decision by the applicable Department Head shall be required each year following the annual evaluation.
C. Merit pay adjustments shall range from Oto 5%. However, in 2016 and 2017 only, employee is guaranteed at least 2% and, with Department Head approval, up to 5%, subject to Section 14.G below.
D. In 2016, employees are eligible for a merit pay adjustment based on an evaluation prepared by February 2, 2016, which date will be their merit pay anniversary each year going forward.
1) Notwithstanding D. above, for employees that have been employed a full year as of February 2, 2016, they will be eligible on their actual anniversary date, which shall also be their merit pay anniversary date thereafter.
2) Notwithstanding D. above, for employees that receive a merit increase between January 1, 2015 and February 2, 2016, the date of their last merit increase shall be their new merit pay anniversary date.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF 3) If a Department Head has not completed an evaluation in time for a merit adjustment by an employee's anniversary date (February 2, 2016 for most employees), the applicable merit pay adjustment once determined shall be made retroactive to the first full pay period following the anniversary date (and to February 2, 2016 in 2016 for those persons whose anniversary date is February 2, 2016).
E. subject to Section 14.G below, the City shall not suspend or freeze consideration of merit pay adjustments for Unit 9 employees unless step increases are suspended or frozen for all bargaining units that utilize a step system.
F. The City and Unit 9 may, by mutually agreement, meet to discuss potential changes to the merit pay system and/or movement toward a step pay system more like other bargaining units.
G. Effective January 1, 2021, employees holding positions in classifications assigned to Unit 9 shall be ineligible for a merit increase for the next two (2) consecutive rating periods. This means that an employee in Unit 9 shall not be eligible for a merit increase until the third rating period after January 1, 2021, and after the employee has skipped two (2) consecutive rating periods where they did not receive a merit increase. Employees with a rating period that ends before January 1, 2021, will be eligible for a merit increase for that rating period pursuant to the Personnel and Salary Resolution, even if such merit increase (if any) is not approved until after January 1, 2021. 1) Employees hired or rehired or promoted or reclassified on or after January 1, 2021, and until on or before December 31, 2022, into positions in classifications assigned to Unit 9 shall be ineligible for a merit increase for the first two (2) consecutive rating periods. This means that an employee hired or rehired or promoted between January 1, 2021, and December 31, 2022, will not be eligible for a merit increase until the employee's third rating period with the City after the employee was hired or rehired or promoted or reclassified into positions in classifications assigned to Unit 9.
(a) A current active City employee promoted or reclassified from another bargaining unit into a position in a classification assigned to Unit 9 between January 1, 2021, and December 31, 2022, shall be ineligible for a merit increase until the employee's third rating period from the effective date of the promotion or reclassification.
(b) A current active City employee holding a position in a classification assigned to Unit 9 as of the effective date of this agreement who is promoted or reclassified into or accepts another position in Unit 9 between January 1, 2021, and December 31, 2022, shall be ineligible for a merit increase unless the employee has skipped two (2) consecutive rating periods where they did not receive a merit increase since January 1, 2021.
(c) Nothing in this Section is intended to prohibit a pay increase that may result from a current active City employee being promoted or reclassified into a position in a classification assigned to Unit 9.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF
15. EMERGENCY PAID LEAVE PROGRAM
A Administration
Administration of this program shall be provided by a three (3) member Emergency Paid Leave Board (Board) , consisting of two (2) members of the Unit 9 Board and the City Director of Human Resources (or designee) .
Determination of eligibility to use the vacation established in this Emergency Paid Leave pool will be by majority vote of this board. An adverse decision of this board may be appealed to the Unit 9 Board of Directors and their determination shall be final.
B. Method of Donation
1) Contribution of vacation will be computed at the employee's base hourly rate of pay (excluding premium or specialty pay). 2) Contribution may be made from earned vacation, or cash only.
Conversion of Sick Leave to Vacation for purposes of donation to this pool will be immediately credited to the pool.
3) In a case where it has become known that an employee has been seriously injured or has a life-threatening illness and is in need of assistance from the Emergency Paid Leave Pool, contributions from accrued Sick Leave, computed at the contributing employee's base hourly rate of pay (excluding premium or specialty pay) may be made for the benefit of that specific employee who has the need. 4) Employee may authorize the City to automatically convert vacation that should be accrued to the employee to the pool when the employee's vacation accrual has reached the maximum allowed.
5) Funds contributed to the Emergency Paid Leave Pool will be placed in an interest bearing Trust Fund. The Trust Fund will be accumulated in total dollars. No record of number of hours contributed to the Pool will be maintained. An employee making a donation to the Pool will not have a vested right to the amount donated.
6) Employees, appointed Council officers, and the elected City Clerk may contribute earned vacation, or cash to the Emergency Paid Leave Pools of other City bargaining groups.
C. Use of Pool
1) Employee must have a verified emergency need for time off to request Emergency Paid Leave from the pool. An employee's initial request to use leave from the Emergency Paid Leave Pool shall be made to the City's Director of Human Resources (or designee). The Director of Human Resources (or designee) shall make an initial determination regarding whether the employee's request to use Emergency Paid Leave is for a verified medical emergency. The Director of Human Resources ( or designee) shall notify the rest of the Board of the name of the
DocuSign Envelope ID: 0F7102F6-8C17-485B-A769-AD9FD96449DF individual making the request , the date of the request and whether or not the individual's request qualified as a verified medical emergency need under this section. Medical emergencies for the employee or dependent shall be verified by a doctor's certification and shall include the anticipated duration of the medical emergency. Non-medical emergencies shall be verified by certification acceptable to the Board and shall include the anticipated duration of the emergency . 2) Employee must have exhausted appropriate paid leave (sick leave including eligible conversion to vacation or vacation) prior to becoming eligible to request emergency paid leave benefits from the pool. 3) The maximum time available from the pool (subject to the assets of the pool) will be 320 hours (four [4] pay periods) for Emergency Paid Leave benefits due to the illness or injury of the employee or the maximum allowable accrual of vacation for emergency needs of the family of the employee.
4) Emergency Paid Leave will be deducted from the pool based upon the employee's base hourly rate of pay (excluding premium or specialty pay). 5) Emergency Paid Leave hours will be made available for use in the pay period following approval by the Miscellaneous Unclassified Management Employees' Emergency Paid Leave Board.
6) Use of Emergency Paid Leave from the pool will be treated in the same manner as use of regular vacation. The employee will continue to accrue sick leave, vacation, insurance coverage and other benefits in the same manner as he/she would if using regularly credited vacation. 7) Emergency Paid Leave, which has been credited to the employee and has not been used when the emergency has terminated will be reinstated to the pool. Vacation, sick leave and other benefits, which have accrued to the employee, will remain in the employee's account.
16. SICK LEAVE/FAMILY SICK LEAVE/PERSONAL LEAVE
A. Sick Leave
1) Employees shall accrue ninety-six (96) hours of sick leave per year of regular City employment. Sick leave shall accrue in equal amounts each pay period. Employees shall not accrue sick leave while they are on unpaid status.
2) Use of sick leave will be under the same terms and conditions as are now in place. Vacation, and Management Leave may be used to supplement sick leave with Department Head approval, as permitted and set forth in CMD 30.
B. Family Sick Leave
1) Not more than forty-eight (48) hours of sick leave within one calendar year shall be granted to any employee for the care or attendance upon members of his/her immediate family, unless the use of additional leave is
DocuSign Envelope ID: 0F7102F6-8C17-4858 -A769-AD9FD96449DF approved by the City Manager or designee. "Immediate family" is defined as spouse, parent, child, sibling, grandparent, grandchild, aunt, uncle, niece, nephew, first cousin, parent by marriage, step-parent, step-child, grandparent by marriage, son-in-law, daughter-in-law , sibling by marriage, foster parent, domestic partner, anyone residing with employee , or anyone dependent on the employee for care.
C. Personal Leave
1) Each calendar year, an employee is entitled to use thirty-two (32) hours of accrued sick leave as Personal Leave, provided he/she has sufficient sick leave balance available.
2) Personal leave is intended to provide the employee with paid time off to attend to legitimate personal business that may arise from time to time during the year. Personal Leave may be used to supplement sick leave as required.
3) The employee has an obligation to provide as much notice as possible so as to allow for proper scheduling by the department.
4) Providing that the minimal requirements of proper notification have been met, the use of Personal Leave should not be denied .
5) The adoption of this program does not modify the existing ability of the employee to exchange up to 96 hours of accrued sick leave for up to 48 hours of vacation, based upon two (2) hours of sick leave for one (1) hour of vacation as provided and defined in the Personnel and Salary Resolution.
17. BEREAVEMENT LEAVE
A. The City will provide employees with a paid bereavement leave benefit to attend to the customary obligations arising from the death of a member of an employee's immediate family, as defined in this Section. Employees are eligible to receive up to forty (40) hours of bereavement leave in the event of the death of a parent, child, or sibling of the employee, employee's spouse or employee's domestic partner (including , in each case, step, adoptive and in law), spouse or domestic partner ; up to three (3) work days (regardless of shift assigned) of bereavement leave in the event of the death of a grandparent , grandchild, aunt or uncle of the employee, employee's spouse or employee's domestic partner (including, in each case , step, adoptive and in-law); and up to one (1) work day (regardless of shift assigned) of bereavement leave in the event of the death of a great-grandparent, great grandchild, great-aunt , great uncle, niece, nephew , or first cousin of the employee, employee's spouse or employee's domestic partner (including, in each case, step, adoptive and in-law).
B. The bereavement leave benefit is based on each death occurrence and is not charged to the Salary Adjustment Form.
C. Up to five (5) work days of additional bereavement leave may be charged to an employee's sick leave balance with City Manager approval.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF
18. D. At the request of the City, the employee will provide verification.
VOLUNTARY EMPLOYEE BENEFICIARY ASSOCIATION (VEBA)
A. The City established a Voluntary Employee Beneficiary Association (VEBA) trust under Internal Revenue Code Section 501 (c)(9) for the purpose of providing a defined contribution post-retirement medical benefit for employees . The City contributes $50 per month per represented employee .
Per the City's contract with VEBA, VEBA's consulting fee will be deducted from plan participant's accounts. These contributions shall be included on total compensation surveys. Specific information regarding the Plan is referenced in the Plan Document.
B. VEBA is a tax-exempt trust account formed under Internal Revenue Code Section 501 (c)(9) designed to accumulate assets to fund the future payment of qualified unreimbursed medical expenses (including specified insurance premiums). At retirement, participants may withdraw the accumulated plan benefits to pay for unreimbursed health insurance premiums, qualified long term care insurance premiums, and other qualified unreimbursed medical expenses and will not be taxed under current state and federal law.
Withdrawals cannot be made for nonmedical purposes.
19. RETIREE MEDICAL REIMBURSEMENT BENEFIT
A. The Retiree Medical Reimbursement Benefit shall provide each employee who retires from the City with at least ten (10) years of regular City service with a reimbursement for unreimbursed single retiree health insurance premium beginning with the second full month after retirement from City service and ending with the last full month before the retiree's sixty-fifth (65th) birthday. Starting in the month in which the retiree turns age sixty-five (65), the reimbursement will be for unreimbursed Medicare single retiree supplemental health insurance premium. For premiums paid in calendar year 2017 that will be reimbursed in 2018, the City will reimburse an amount up to $343 per month, including the PEMHCA minimum, for unreimbursed single retiree health insurance premium or up to $205 per month, including the PEMHCA minimum, for unreimbursed Medicare single retiree supplemental health insurance premium . The amount of the City reimbursement will be adjusted thereafter once each year by the percentage change from October to October in the San Francisco-Oakland-San Jose urban wage earners and clerical workers (W) consumer price index from the prior year, but in no event will be increased more than 3.5%.
B. Beginning in 2004, the City will pre-fund this benefit with an amount to be determined by an actuary .
C. Each retiree will be required to submit proof of health insurance coverage to the City each year. The City will pay the reimbursement in a lump sum payment each year.
20. EMPLOYEE ASSISTANCE PROGRAM
The City will provide a confidential Employee Assistance Program for represented employees.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF
21. CHANGES TO JOB DESCRIPTIONS
Should the City propose a change of the job description, or should the City propose a new job classification and job description, of any job classification represented herein, the City Manager or designee will provide a copy of that proposed job description to Unit 9 for its review and comment back at least ten (10) work days before it is scheduled to be presented to the City Council for adoption. If the proposed compensation control point of a new classification has been established, the City Manager will also provide that proposed compensation control point to Unit 9 for its comment. For a revision of an existing job description, Unit 9 may include a request that the City Manager review the existing compensation control point for the job classification if there has been a significant change in the duties, responsibilities, or safety hazards of the job classification. The City Manager will give consideration to Unit 9 comments, but the final decision on the job description and compensation control point that is submitted to the City Council for adoption will be made by the City Manager.
22. LIMITED/ALTERNATIVE DUTY
A. Alternate Work Schedule (Nine-Eighty Schedule)
A Miscellaneous Unclassified Management employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at any time.
B. Job Related Illness or Injury
Employees with a job related illness or injury, covered by Workers' Compensation, which prohibits performance of their regular duties, will be reassigned to limited or alternative duty under the following conditions:
1) Supervisors shall be advised of any industrial injury/illness as soon as practical.
2) Upon receipt of a Doctor's report providing work limitations, the City may identify a regular or modified assignment for which the employee has the required experience and training. Such assignment may be on a 40 hour per week or less basis, if mutually agreed between the City and the employee.
3) If the City is unable to identify a limited or alternative duty assignment for which the employee has the required experience and training, the employee will be reassigned to a Monday through Friday work schedule to accommodate required medical or other workers' compensation commitments.
C. Non Job Related Illness, Injury or Condition
Employees who have a non-job related illness, injury or condition which
DocuSign Envelope ID: OF7102F6-8C17-4858-A769-AD9FD96449DF
23. prohibits performance of the employee's regular duties, may request assignment to limited or alternative duty. Nothing in these provisions is intended to imply that an employee has a right to a limited/alternative duty assignment, unless expressly provided by law. Such request will be accommodated, unless no appropriate limited or alternat ive duty assignment is available, under the following conditions:
1) Identification by the City of a regular or modified assignment for which the employee has the essential experience and training. Such assignment may be on a 40 hour per week or less basis, if mutually agreed between the City and the employee.
2} Submission of a written release from employee's doctor, subject to review by the City doctor, which allows the employee to perform all of the duties of the contemplated assignment.
3) Employee may account for regular work schedule through a combination of limited or alternative duty hours and sick leave or other paid leave sufficient to maintain eligibility for regular accrual of benefits.
D. Work Week
Under both limited or alternative duty assignments employees will be required to work their regularly scheduled number of hours (normally forty (40) hours) per week, unless such assignment is modified by mutual agreement between the City and the employee. It is recognized that performance of limited or alternative duty assignments will not be permitted to interfere with any medically related treatment designed to assist the employee to return to full, unrestricted duty in the earliest possible time frame.
E. Temporary Assignment
All such assignments, and their duration, are temporary assignments and are subject to periodic sixty (60) day review of the employee's continued need for limited or alternative duty, the employee's continued ability to perform the limited or alternative duty and the department's ability to continue the employee in the assignment. All temporary assignments shall be at the employee's regular rate of pay.
F. Law to Prevail
In the event the Americans With Disabilities Act requires modification of the provisions of this section, it is agreed that the law will prevail.
REDUCED WORK WEEK VOLUNTARY TIME OFF (VTO} PROGRAM
A. Employee Participation
Employee participation in this plan is with the City's understanding and agreement that employee participation is temporary and participation is not to be construed as a representation of employee commitment to a permanent program or an admission of any kind that the employee would not be harmed by such a plan becoming mandatory.
DocuSign Envelope ID: 0F7102F6 -8C17-4858-A769-AD9FD96449DF
24. B. Reduced Work Week/Reduced Pay
Employees may request a reduced work week schedule (32 hours per week instead of 40 hours per week, for example) at the same hourly rate of pay, subject to the following conditions:
1) With the approval of the Department Head and the City Manager, a binding work schedule as requested by the employee will be developed that may be modified only with the approval of both the City and the employee.
2) More than a 20% reduction of the work week in a pay period will result in proportionate reduction of accrual of sick leave and vacation .
INDUSTRIAL INJURY/CONTINUATION OF INSURANCE BENEFITS WHILE ON
WORKERS' COMPENSATION
Workers authorized by the City's Workers' Compensation Administrator to undergo therapy or treatment due to an industrial injury, who are required to leave work, shall receive leave with pay, including reasonable travel time, providing the treatment falls within the normal working hours, is pre-scheduled and cannot be scheduled during non-work hours.
The City will continue payment toward health, dental and life insurance coverage for the employee and dependents up to the maximum amount allocated under total compensation for an employee who is disabled from work because of a work related injury if the employee is no longer in a paid status sufficient to continue the coverage afforded under the terms of the program, subject to the following conditions:
A The employee may not increase the existing coverage after the date of injury except to add children born within nine months of the injury.
B. Continuation toward payment of employee and dependent health/dental/life insurance coverage up to the maximum allocated under Total Compensation is limited to one (1) year from the date of injury. Continuat ion toward payment of employee health/dental/life insurance coverage up to the maximum allocated under Total Compensation may be extended if the employee continues to be on temporary disability status for a Workers' Compensation injury.
C. The employee has supplemented his/her workers' compensat ion benefit with sick leave, vacation, management leave or other paid leave sufficient to qualify for payment of the health/dental/life insurance premium and is no longer entitled to any salary from the City.
25. MANAGEMENT LEAVE PROGRAM
The Management Leave Program is as follows:
A Effective January 1 of each year, represented employees will be credited with 120 hours of Management Leave per calendar year.
B. New hires or employees promoted into Unit 9 between January 1 and June 30 will be credited with 120 hours of Management Leave. New hires or
DocuSign Envelope ID: 0F7102F6 -8C17-4858-A769-AD9FD96449DF
26. employees promoted into Unit 9 between July 1 and December 31 will be credited with 60 hours of Management Leave.
C. Use of Management Leave is subject to approval by the applicable Department Head, or the City Manager or his/her designee in the case of a Department Head request, taking into account the relevant circumstances including work/Department needs, staffing limitations, conflicts, timing of request, etc.
D. Management Leave may not be converted to cash or other paid time off.
E. Unused Management Leave may be carried over from one calendar year to the next; however, an employee may never have more than a balance of 180 hours of management leave, subject to Section 25.E.1-4 below. (Thus, and for example, an employee that already has 180 hours of management leave on January 1 would not receive any further management leave. An employee that already has 100 hours of management leave on January 1 would "only" receive an additional 80 hours. An employee with 60 or fewer hours of banked management leave on January 1 would receive 120 hours.) 1) For calendar year 2021, an employee may have up to a balance of 240 hours of management leave.
2) For calendar year 2022, an employee may have up to a balance of 240 hours of management leave.
3) For calendar year 2023, an employee may have up to a balance of 240 hours of management leave.
4) For calendar year 2024, an employee may have up to a balance of 240 hours of management leave.
5) Effective the first pay period of calendar year 2025, the terms of Section 25.E above shall apply, and an employee may have no more than a balance of 180 hours of management leave.
FLEXIBLE SPENDING PLAN (INTERNAL REVENUE CODE SECTION 125) The City will make available a Flexible Spending Plan under the Internal Revenue Code Section 125 for employees. Employees may contribute pretax (federal, state, FICA, Medicare) dollars for dependent care and qualified unreimbursed medical expenses. This Plan will follow the regulations outlined by the Internal Revenue Code. Detailed information will be available in the Summary Plan Document.
The City will pay the administrative expenses for the plan. This Plan is voluntary and participating employees will pay the monthly participation cost.
The monthly participation cost will be considered pre-tax, as defined above, under Internal Revenue Code Section 106., Participating employees will be provided with an Employee Plan Summary and regular statements regarding the status of their flexible spending accounts.
27. DOMESTIC PARTNERS
The City shall make all benefit programs available to employees, dependents
DocuSign Envelope ID: 0F7102F6-8C17-4858 -A769-AD9FD96449DF and domestic partners, subject to the requirements of each benefit provider.
28. PAY PERIODS
Allowances/payments or accrual rates that are an agreed upon amount per month or year but are paid for administrative purposes in incremental amounts each pay period, shall be the same total amount per year in years in which there are 27 pay periods instead of 26 pay periods . This clarification is not intended to and would not modify anyone's salary/rate of pay.
29. DECLARATION
The parties hereto have reached an understanding concerning the proposed salaries and fringe benefits described in the above paragraphs. All other matters dealing with wages, hours, fringe benefits including health and dental insurance contributions, and working conditions included in ordinances, resolutions, rules or regulations, or previous memorandums of understanding, shall remain unchanged for the term of this memorandum in the absence of agreement to the contrary.
30. NEXT MEMORANDUM OF UNDERSTANDING
Unit 9 will submit its proposals for a Memorandum of Understanding for the term commencing at the expiration of this Memorandum of Understanding no later than January 31, 2024.
DocuSign Envelope ID: OF7102F6-8C17-4858-A769 -AD9FD96449DF
FOR THE CITY OF SANTA CLARA
t)jglta lly signed by Alacely
Aracely Azevedo Azevedo
• O•10:2021.01 ,0610;(17:14-0B'OO'
Aracely Azevedo
Director of Human Resources
Date:
d
Digitally signed by Marco
Marco Merca O Mercado
Daie: 2021.01.0809:12:31-08'00 '
Marco Mercado
Assistant Director of Human Resources
Date:
Olgl1•1ly signed by Ashley
Ashley Lancaster i..nan.,
Date 2021.01.D612:la.S7 -08'00'
Ashley Lancaster
Human Resources Division Manager
Date:
FOR THE CITY OF SANTA CLARA
MISCELLANEOUS UNCLASSIFIED
EMPLOYEES
Ch rl·s Jackson Digltollys lgnedbyChrisJ ackson
Date: 2020.12.16 12:S5:47 -0B'00'
Chris Jackson
President
Date: _____ _
Craig Johnson
Vice President
Date:
Dlg~ally "9ned by C>rolyn
Carolyn McDowell Mcll!,weu
O.ie : 2020.12,1613 :31:l8-08 '00'
Carolyn McDowell
Treasurer
Date:
Lee Hagan
Lee Hagan
Secretary
Date:
Digitally signed by Lee Hagan
Date: 2020.12.17 12:57:37 --08'00'
Digitally signed by Deanna J.
Deanna J. Santana Santana
APPROVED:
Deanna J. Santana
City Manager
Date: 2021.01.15 11 :08:29 -08'00'
Date
APPROVED BY THE CITY COUNCIL ON: November 17, 2020
ATTEST:
• Dig,,.QyslgnedbyNora
Nora Pimentel p'""""'' Date: 2021,01.291 7:10:15--08'00' City Clerk Date
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF APPENDIX A: MOBILE COMMUNICATION DEVICE PROGRAM
APPENDIX A: PDA/SMART PHONE STIPEND INFORMATION
Date:
To:
From:
Subject:
City Manager's Office
Interoffice Memorandum
April 15, 2014
Unit 9 - Unclassified Miscellaneous Management Employees Julio Fuentes, City Manager
Cell Phone/Smnrtphone Stipend Program for Unit 9- Unclassified Miscellnncons Management Employees
Scope: This cell phone/smart phone stipend program applies to members of Unit 9-- Unclassified Miscellaneous Management Employees. The stipend program is $80 per month and was effective April I, 2009.
Purpose: To establish policies regarding the provision and usage of City-owned cellular telephones or smartphones (devices that have voice, data and internet/web access capabilities).
The City has determined that it is beneficial to have Unit 9 memben accessible by phone/data communications at all times. A Unit 9 employee can choose to have a City-ls.wed cell phone, where the City pays for the Unit 9 employee's cell phone device and service plan through City maooged contracts ·with ceH providers, 01· they can choose to receive a stipend in the amount of $80 per month, whe.i-eby the Unit 9 employee will purchase and own their own cell phone/smartphone device and pay all service provider charges, or the Unit 9 employee can choose not to participate in either of the above programs.
Summ~ry: This policy outlines and establishes eligibility criteria for Unit 9 employees wishing to receive a monthly cell phone stipend and should be read and tmderstood in conjunction with CMD 116-Use of City Resources and Confidential Nature of Information on City Equipment.
Cellular Telephone/Smartphone Stipend Program: Unit 9 employees may choose to receive an $80 a month stipend to purchase, mai111a.in, replace or repair their perso,1nl cell phone, and pay for any level of cell phone service plan from any provider the employee may select. The $80 per month allowance is not intended to cover the full cost of any particular cell phone device and/or cell phone service plan. If a Unit 9 employee wishes to purchase a cell phone/smarlphone and connect to the City's et.nail system, they must confim1 with tlte City's lnfonnation Technology Department that the device they wish to purchase can be co1111ected to the City's Outlook email system. Not all cell phone devices or service pmgrams mny be compatible with the City's information technology systems. If you do not desire to connect to the City's email system, then any cell phone or service prnvider could be selected.
To be eligible for the monthly stipend, the Uni! 9 employee must provide the Hulllffn Reoourccs Department with an active cell phone number. It is expected that the employee will respond to work-rc!ated calls and most critical, actively monitor their phone during City emergency
DocuSign Envelope ID: 0F7102F6-BC17-4858-A769-AD9FD96449DF Cell Phone Stipend Program for Unit 9 - Miscellaneous Unclassified Management Employees April 11, 2014
situations. Ifa Unit 9 employee jl8rticipatlng in the stipend pmgram experiences a lost, stolen or damaged cell phone, it is expected that the employee will actively seek to have the device replaced or repaired in a reasonable period of time in order to remain eligible for the monthly stipend (refer to CMD 116 for additional requirements ifa phone is lost or stolen). The stipend program is focused only to the Unit 9 employee's personal cell phone or smartphone, and not to other cell phones that might be included under a shared or family plan 1hat the employee may have wilh a service provider.
If the Unit 9 employee changes their cell phone number for any reason, the H\1mllll Resources Department must be notHied in the next work week of the new cell phone number, If an employee receiving a cell phone slipend chooses to no longer use a personal cell phone for any reason, the Human Resources DepHrtment should be notified immediately, an<I the stipend will be discontinued in the next applicable pay period.
The stipend is paid at a rate of$40 per pay period (with no payment on two of twenty-six pay periods annually). A Unit 9 employee starting employment or terminating employment in the middle of any month will receive one-half of the monthly stipend ($40). The stipend will commence in the first applicable pay period after the Unit 9 employee's request has been r~ived, reviewed and approved by the Human Resources Department. The essentilll review critel'ia arc that the employee is a member of Unit 9 Miscellaneous Management Employees' Association. and that the employee has submitted a valid cell phone number as requested. The stipend is considered income to the employee, and is subject to payroll withholding.
CMD 116: Use of City Resources/Non-Coofidentinl Nature oflnformation on City Equipment:
This CMD addresses key issues related lo the ownership and usage of cell phone devices, and should always be read and understood in conjunction with this stipend policy. While ii is generally the case that call records for a personally owned phone are not subject to public records requests. the law in this area can and does change. CMD 116 advises that employees adhere to City policies related to public records and email retention. The City Attomey's Office should be consulted tor advice and/or resolution of public records concerns.
City-Issued Cell Phone Program: A Unit 9 employee cIDl choose to have a City-o..,.11ed cell phone issued to them in lieu of a monthly stipend. Under this program. the Information Technology Department has responsibility for the selection of cell phone devices and cell phone service providers. The City then maintains a record of an employee's cell phone number and usage info1mation. Activity on City-owned cell phones is accessible as a public record. A Unit 9 employee cannot have a City-issued phone and a stipend. One or the other must be selected. If you CUl'rently have a City-issued cell phooe and wish to participate in the stipend program, you will need to acquire a persollill cell phone nnd service plan and lhen tum in your City-issued cell phone. Part of the rntionale for this program is to dec~ase the number of City supplied/City suppo1·ted cell 1>hones through the use of a stipend program,
DocuSign Envelope ID: 0F7102F6-8C 17-4858-A769-AD9FD96449DF Cell Phone Stipend Program for Unit 9 - Miscellaneous Unclassified Management Employees Aprll 11, 2014
Page3
Opt Out: A Unit 9 Miscellaneous Management employee can choose not to participate in either the cell phone stipend program or lhe City-issued cell phone program. If certain work assignments require the use of a cell phone thal can be accomplished through the lempomry provision of a City-issued cell phone lhrough the duration of the assignment.
Cell Phone/Smartpltone Stipend Program Enrollment: A current Unil 9 employee can initially enroll in this stipend program by emailing the Human Resources Department and requesting panicipotion in lhc stipend program. You must include your 10-digit oclJ phone number in the email; therefore you must have a personal cell phone device and a service plan activated prior to receiving a stipend. At that time lhe Human Resources Deparlment will send you a Cell Phone Stipend packet and fonn. which you will need to fill out and return to them.
Thereafter, the Human Resources Depanment will present the cell phone stipend enrollment opportunity 10 new Unit 9 employees through employee orientation. ~~
City Manager
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF -- ... -...
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' Se\up Prooeis_
The purpose of this Quick Reference ls to ass.1st you In setUng up your Android ptiooe to receive Clly of
Santa Clara email.
1. Complete Iha SmartPhone Aulhorizalion form and
retuTI to the Help Desk.
2. If yoo have contact or- calendar items on your
Android phooe, you may lose them ff you choose
to sync with Outlook's contacts and/or Ca!endar.
Back up you- Android phone so you can restore
them if necessary.
3. Add yoll" City emafl account to your Androkl phone.
Ad<:I Email ACOQunt
1. Go to Settings, and choose Acaounts.
2. Choose Add Account, then Corporate Sync.
3. Complele 1he fields as follows (They may not
aPl)$al' rn lhls exact order,)
Domabt\Username: CHy or Eleclrlc for SVP
Employees\username.
Password: Your current network password
Check Uae secure connection bolC.
Email Address:
Your city email address.
Server: JmaiLsanta.cf;araca.gov.
ci{ange ~;.;s~Qde Qptlon~
-: r. -~-
Once you set up your City emall accoont. you will be
required to enter a 4 digit passcode. You will be required to enter this passcode to unlock your screen ff your
phone is unused fur 5 minutes. This lime can be
lncreaSt3d up to 15 mlnutes.
To ctiange the passcode,
1. Go to Settings tt,en choose Location & Security.
3. Choose Change screen lock, then PIN.
4. Enter a new PIN.
Warning: You cannO! tum off lt1e Erase Data feature. If you have 8 failed pass.code allempts, the data Willl be erased from your phone.
-- :ln~rease Screen Lock T~eollt
To Increase the screen lock timeout,
1. Go to Settings tt,en choose Location & Security.
2. Choose Security Lock Timer.
3. Increase the time.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF ..:..-:- -~;..~--- - .-;::_::-- .. ..;- ...
~ ~~etup _Rro~~
The purpose o( this Oufck Reference is to assist you in setting up your iFhone to receive Clty o/ Santa Clara
email.
1. ~late lhe SmartPhone Aulhorlzatt.on form and
return lo the Help Desk.
2. If you ruwe OOfllacl or caleodar items on your
iPhone, you may lose Ulem If you choose to sync
wfth Outlook's contacts and/or calendar. Back up
your lflhooe ll81ng ITunea so you can restore !hem if
necessary.
3. Add your Cfty email acoount to your iPhone.
Add en,~11 Ac;oount
1. Choose Settings from the iflhone menu.
2. Choose Mall, Contacts, ll
Calendar.
3. Choose Add Acc011nt, lhen
Microsoft Exchange. ~
4. Complete the flelda ------ - --.-.
as follows:
Email: your email
address.
Comaln: C/ly or Efeclric
for SVP Employus
Username: Your networ1< r;.mir
login id.
Password: Your curr8f1t
network password
Domain City
Description: a name that 1--- ------ 1
tdentlfies this mail
aocount. You can also
set up a personal mail
account such as gmail.
5. Click Next
The SC/8811 to the right
appeam with SetVllr fseid
added. Ii should be:
imail.santaclaraca.gov.
6. Choose to tum on
Pzissvlc rd • H• •• • • 1
Mall, Contacts, and/ i eoouet. ""I OFF l
or Calendars. Ir'- - - - - -::__;:=:;::;::···-:::-·~·
j Ct>tl!ltd.ra L_j 0.1!, l
Q.hi~~e P~sscode Options ::
--:: -_· - .. ;·: ::; ..
1. Choose Setun·gs from lhe iPhone menu.
2. Choose General, then Passcoda Lock.
3. From here you can chooge your passcode, change
how qulck!y lhe passcode is required, and whether
or not you want SMS Previe\lJ (le)rt me(;Gaging
preview) to be on.
Waning : You cannot tum off the Erase Data feat\lre. If you have e faUecl pas.scode attempts, the data will be
erased from your phone.
: Gon:-c:U = Passc'o'ae·-1:ocR ·---=~ . -~-.. ... -- ' . 1~ ___ c_11Jtn_ p_ PDS_ 1_code-,-- -=-~ r
• - I
·,- .,. - I
~l Rcqulro Pasaootla lrrun.edlalsly ~J I
;( Show SMS P~~- i!LJ 1
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!r E.rase Dala :~-• . ., l l
.E'J8secJia-~ ei\,~ l~
.fl1forsu11~ ~ .~
t
7. Choose Done.
I
8. After you choose ON for Contacts or Calenders, you
will be prompted lo delete or add your local (iPhone)
contacts to OuUook.
e. You wll be required to enter a
4 digit Passcode. You will be
prompted to enter your
passoocla if you leave your
lPhone Idle for 5 minutes.
1/28/2010
DocuSign Envelope ID: 0F7102F6-8C17-4858 -A769-AD9FD96449DF _ -·· Sm-a·rtPhone~
Wind;w.~-M-;,b}li~sitUP,.- - --
:. -· -- .:... ;:;-~ ~~·;; -:~. ~- ~· -·~- :-::~_[_,:
The purpose of this Quick Reference is to assist you In setlstg up your Windows Mobile dew:e to receive
Clty of Santa Ciera emal .
1. Complete the Smarf Phone Authorization form and
return to 1he Help Desk.
2. Set up your phone to sync with the City's Exchange
Serv« ualng ActlveSync.
S~ttlp_ Exchange Senier-
1. From the Programs menu, choose ActlveSync.
2. If il is lhe first time you have used your Windaw!J
Mobile poone, you wll be shown the ronowlng
prompt:
To sync wUh a desk/op computer, fm;faH
Activ8Sync on your computer 811d th8II connect
lhJs device.
II your company supports syncing directly
wilh Its E><chenge Serva, you CM utJu2
your rJavlce to sync with It
Cllcl( the set up your device to sync wltll It link.
~ wilt 81611 lhe process for oonnectlng your dqvlce
to lh8 Cny's exchange se1Ver.
Note; The City supports S)lnc/ng dlrec!I'/ with Its
Exchange SSl'Ver. The Clt-f does f'JOT support
syncing wlUI B dulrtop ~uter.
If you h!il\/8 already synced your device to another
source, ch0069 Menu, Add Server Source.
3, In lhe Server addreas fletd, type
lmall.santaclaraca.g ov,
4. Check lhe box for This se,ver requires an
encrypted (SSL) cannactlon.
5. CIiek Next.
a I f------ - ----=
Quick Rsfarena;i 4--3
Nob,, ttf• Is tho..,,. ... ,-o.ttiok '1M,
AccelUlln'Of ....
~ lhl '""'"" 19qui'eun-m,ted CB)
cc,rmclm
·,$etup:Excb~ng~ ~e~r (oo~'ti~ ... ~:d). . .
6. Complale lhe fields as follows:
Usarnama: Your netlllOrlc login id.
Password: Your t16twod< passworo.
Domain: Clfy or EJeclrlc for SVP employees.
7. crick the Save password check box.
•••••••••••
0 54ve p,mwMd
(~ ed f« automatic S't'flC)
----- ~ Advanced.~
8. Choose Next.
9. Check lhe boxes next to the data you would like to
syl'lChronize with your City's Outlook acoount.
10. Click Flnhsh.
10/22/2009
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF ADMINISTBATIYE CODE CIIID NUIIIER 111
art MANAGER'S DIRECTIVE-PROCEDURE DATE: lbra S. ZOOS
ClNCELS: Nottmllitt 22. ZOOS
SUBJECT :
PURPOSE:
POLICY AS TD CITY·OWN!D
DA ISSUED DEVICES:
USE OF CITY RESOURCES. AND NON-CONFIDENTIAL NATURE OF
rNFORMA TION ON CITY EOUIPMENT
1. The prinary purpose of this CMD is to infolTI all enployees that llty ~pf9ellt and systms. and City work locations, as defined herein, are the sole property of the City, and with a few 11inor noted exceptions, are to be u~ for City business only. This poficy appries ,to City-owned and issued devices and the use of City network or systeras using Cily -<1wned and private devices,. including but not lnited to Snartpbones.
2.. Another purpose of this CMD is to inforta aD C"tty mpfoyees that privau: or personal dOCU11ents, written nes:sages, electronic nessages (induding ten 11essages, eoails, etc.), naterials, infumation, or files placed in or on C"rty equipraent are not private or confidential and 11ay be ~ir:Ned ta ascertain whetbef such cmmunications constitute City husiless. As such, eraplo•,ees should not ltai,e any expectation of privacy or confidentiality in any of these circmstances. This CMO d~ not apply to the confrdentiafity of personnel records 11aintained by the Hwnn Resources llepartrunt or the t maACe Oepartnent. or the amfidentiafrty of business and related iteras within the depament where the enipfoyee works.
City equipnient and S'fs1ms. and City work focatie1n.s, are the sole property of the City and, with ninor exceptions (as noted below in ften No. 4 under Supervisor and Oepartnent Head Responsibifrty and Action}, are to be used for Citv bosiness only.
City eoployees are hereb·, intoned that private or personal documents, written fleSSageS, electronic 11essages fmduding ten 11ess:ages, mails, etc.), raatmifs, infomation or files. placed n or on City equipnent are not private or conftdenriaL Ellployees should not ha\le an•( expectatmn of privacy o, confidentia5ty in any of tlleSe cin:tnstances.
In order to conduct Cny husiness, including responding to the needs of citizens and staff, City nanagment and City mployees, when ~ 11ay need to access ~ work locations and ecJJ-iP11ent of any enplo~•ee who is absent or unavailable. Access to the work locatio~ and equipraem: 11ay also be necessary ~hflli
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF
POLICY AS TO PRIVATE
DEVICES:
t.MD NUIIBIB 1 H
for ptJJrposes ot 111onitoring en~ work perfornance and amduct Under emting provisions of the law, the City reserves the tight to m,nitor he use of City equipnent for anv reason, inclucf:ing the right lo review, andit and oasdose an 111atters sent o~r or stored: in Oity locatrons or equijnent systeas to ensure that uses. are in conpliance with all laws includinv aipyright laws and City poficies, including the City Cede of Eth~ & Values.
Only City approved and authorized S111artphone devices are pemitted to access anv City network or svstens. The approved fist of devices is maintained by lnfonwation Technology !!TI aDd listed 011 the Srlartphone Access All'thorization fona (fern available fron IT HelpDeskl.
A user who connects 10 City networks via an authorized, Scaartplione device or service nust ensure that all conponents of bis/her wireless connection renam as secure as his/her network access. AD Srlartphones and ainnections to anv C"11v network 01 syster1s shall be used to conduct City business a.Del u1ilized appropriately, responsibly and ethically. All authorizlld S111artphone device and savice us:e1s shall, without exception. use secure renote access proceoores.
Enforcment of this provision will 'be b.y device passwords in accordance with the Cny's password policy.
Prior to initial use or eGnneetion to Citv networks or system, aut~ Srla:rtphone devices, softw.Jre and related servites nust be registered with IT.
C'"rty enployees, contractors, or •as needed"' staff in possession of an ~rizlld Smrtphone device shall not nalce nodifications .of any lcind to the de•,ice, its software, and/or service that 111av potentlallv cot1proraise the integrity ot ~ networks or systens, without the eipress written aJlPloval of IT. This includes. bu1 is not lin.ited b>, split tunneling, dual hlning, non-standard hardware or securit-; canfigurations, etc..
lJ$ers are advised that applic-able law related to pubfie records rnv req_uire the production of certain records ill private devices-_ Users are advised to adhere to City CMD's related to public reauds and enail' retention to avoid the potential disclosure of infoTT1ation froo their private de•noes, particolarlv tllOSle users that receive a stipend for private devices.
W-ith respect to Ptrbfic Safety Officers, it is intended that this CMD be re.ad together witb the Public Safety Officers Procedural Bill of Rights.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF DEFINITIONS:
RESPONSIBILITY :
Depart11ent Heads &
Supervisors
CMD NUIIBER 111
1;"tty equipmnt and sysuns, and City work locations• is defmed herein to indude, but not be lnili!d to, the following itms whether they be Ol'med, bought, usied. paid for, leased, borrowed, or given to areas and the City: Work Space$, desks, lockers, City vehicles and equipnent, conpwr and video equipnent, printers, copiw, suppfies, telephones,. 1.abile data terminals, fax rnchines, racfios, mail, text messages, other flail and electronic r.essaging ser!Jices, voice 11a11, and Internet services fas assigned, incliding chats, newsgroups, and Internet maul, or any files
"City business~ includes, but is not linited to, a mducting the business of the City of Santa Clara and 110nitocing enployee work perfo1T1ance and conduct. "Off-Duty tile" indudes enployee tile before and a-he, work shift, lunch !or fleal period breaks), and approwd vacation/other leave tne. '"Srunphone• neiIIS a flobile handheld device with advanced features fike effail and Internet capabaTrties.
ACTION
I. Authorize issirance and O1Sct1urage 11:isuse of City equipqent, work locatioos, and S11artphone devices. Approve replacenent of lost, stolen or dnaged Citv-owned devices. Replil09ent costs will be charged to the user's depart11em, which is then responsible for handfmg renbursenent of llty funds with s.iid user. Replaa9ellt and Maintenance ~s for anv pe1$onal owned devites are the sole responsibility of the enplo~ .
2. Undemand that the City's security software: for the Internet flay reaird for 11anagemnt ose the lntf:fnet address or site visited by the enployee and keep reand of any network activity in which the enplo•;ee transnits or receives any kind of file; the deletion of a flessage or fde fron SOiie electronic system flay not fully elininate the mes.safe frm the system.
3. Understand that "any writing containilo infomation related to the conduct of the public's business, prepared, owned, used or ietaired by aw, state or local agency regardless of physical fom or characteristics'" [6overrnent Code Section 6252) and under SOfle ciransunces, conmmications sent by enaa, flay be S{Jbject to disclosure unde.r the Public Records Act or litigation
4. Notwithstanding statenents ii the CMD m the contmy, occasional use of City equipnent by an enployee during off-1futy tile. i.~ typing_ or a persvnal letter during the lunch period, or use of a telephone for urgent r~oRS !see CMD 78), flay be granted fron tile to toe at the d"JSCTeti:on of and upon the ~hfll
DocuSign Envelope ID: 0F7102F6-8C17-485B-A769-AD9FD96449DF All Eniployees/Users
QID 1110118.ER 111
approval oi the Departllellt Head.
5. In addition, U$8S ·by City enplo~, during off-duty tne, of specific Oty equiprtent nay also be allowed where certain fees for use of this equipmnt have been established fLe., 11innal copying, or use of a tu 11achine, etc.I.
6. Managers and supervisors wflo are .authorized to serve as officers of a prores.sioMI society and/or a:sseciation in accordance-with CMD 49, and who have authorired use of City ies.ources n acco1dance with the provisions of that CMD, should not have CJpeetations of priuaq or confidentiality of infor11ation or files. ptaced on City equip11ent.
7. Bec:orwe infomed and cinply wi1h the poficies of this CMD.
8. Do not use C"rty equipgent, work locations, or authorired access to City networks or systems nproperly. h1noper use includes any personal use for coovenience or profit, playing of gal9e5, or use ro comrev derogatol'l defanatory, obscene, or otherwise inappropriate actims or nessages or any infomation unrelated to City business. Personal nail packages, or cataJogs should not be received or sent usin.g a 111:inicipal address.
9. Ertplo~ thall take reasonable l'leaSUres to safeguard City property and svstens to prevent loss or dnage . In the evait any ~owned or izsued device or privately-owned: Snartphone is lost r stolen, or the_ occurrence of any incident or suspected incident of unauthorized access and/or disdome of City resources, the user shall immediately report such to his/her StJpervisor and the IT Help Desk. Service will be imemately teninated.
Users shoold nnediatel•1 report to his!her SUpeMS'8r and the IT Help Desk ,if the device is recovered. IT wi] work with the user to ~ore savice as quickly as possible.
I 0. The provisions af this CMD also aPl]lv to enployee use of non-C"ity issued •ipl'lellt and systms brOQQh into work ,wtions and used for City [business. &aployees utilizing non Qt,;--issued cquiprumt assine responsioirrtv for the repair or replaceflent of such equqnent, including SnaJtJ)hones.
11 . Nothirag in this CMD is intended to or shall be construed as affecting the duty and obfigation of City enplovees to, 11aintain the confidentiafity of City dOCUJJents and infomation which the enployee has acteSS t.o thr:ouiah his or 1 her erwploYl"ltnt with the City. It is also not intended to no, shall i1 be construed as granti~ access: to oon-City enployees to otherwise ,confidential City doanents and infonutio n.
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF IT Departraent
CMD IIUIIBBI 111
12. Erwployees should understand that the C'tty's sea:rrit•t software for the Internet nay record for nanai,eoent use the lnlemet address or s:ite •lisited by Che enpjoyee and keep a record of any network activity in which the eopioyee transnits or receives any kind of files. Any records traASnitted or received are recorded and stored in an archive file; deletion of a nessage or file fr1n some e&e.ctronic systens nay not fully eminate the nessage frOR the systell.
13. Understand that "any writing containilg infonntion related to the a>nduct of the public's business, l)fflpared, owned, used or retained by any state or local agency regardless of physical fem or characteristics" (Goverrnent Code Section 62521 and undeJ sorae cirmastances, connunic:atiCJns sent by enail, nay be subject to disclosure under the Public Records Act 01 litigation.
14. Erwployees should understand that the City's network allows Managenent to access enployee passwords. Upon request enplo)'eeS shall provide their systerts passwords to their Departnent Head to allow aa:ess to al files and systms in the enplo~•s absence or as required. Lockers, deslcs, files or other secured City equii:nent, systens, or work locarimns, nay also be aa:e:ssed by the Crty.
15. ERployees shall, nor knowingly use City equipnent or system, or City work locations, to download or distnoute pirated software or data, or to violate Penal Code Section 502, applicahle Federal laws. Cit-1 poticies, rules and regulations, including the City's Code of Ethics & Values. Enployees shall not use the City's equil]flent. S'(sterts or ,10rt locatioRS to dlSTUp1 or destroy the City's progran systens, nor shaD they atterapt to d"isable an security s:ystm.
16. Violation of this policy, through cfuect action on the pan of the en:ployee, or lhrough carelessness or negligem:e, nay result in forraal cfisciplinar, action, up to and including tenaination.
17. Unit 9 enplo•fees should understand that Snanphone devices they obtain through the assistance of an aUowance progrn are coRSidered perscnal devices and are under the ownership of the enplovee. AD service. nantenance. and rep!ac:enent costs are the responsibiJity oi the enployee..
18. IT reserves the right to teminate 11,ithout notice any autherized Snartphone device, service and access to City networx or systera that rwav result in a potential secwity rislc to ~ network systens, data, users, residents and/or other City assets and resources.
19. IT reserves the right to perfom a renote wipe of a 1JSe(s Snartphone, i-.san
DocuSign Envelope ID: 0F7102F6-8C17-4858 -A769-AD9FD96449DF CMD IUUBER 111
em:ing all data and contents, if lhere is a reasonable berief that the device has been cmprooised and/or poses a pc,temial security risk to City network systens, data, users, n:sidents a.ndlor olher City assets and resources.
20. IT will provide ninna1 suppc,n for ,privately-owned approved and authurized Snartphorie devices. This support is lnited to basic dotulentation to enable the user to conDeci the device to City networks and S'(Slms, and basic troubleshooting to detemine if any connection problem a~ on the City side or outside of the C"rty' s control AD additional technical and function questionsftssues shaU be the responsibilrty of the use,_ Questions regarding this CMO ra:ay be addressed to the City's Director of Humm Resources_ Cross Ref-erence:
CMD J -Overnight Use of City Vehicles
CMD 31 -Transaction of Personal Business During Working Hour.s CMD 49 • Menbership in Professional Societies and Associations CMO 78 - PersolNII Use of C"rty Telephones
City Code of Ethics & Values (Attaclnent to CMD 67, Gifts & fmus to tndi\lidualsl
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769 -AD9FD96449DF
EXHIBIT C
Severance and Release Agreement
302407.10
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769 -AD9FD96449DF
SEVERANCE AND RELEASE AGREEMENT
This severance agreement is made and entered into on _______ , by the City of Santa Clara ("City") and Glen Googins ("Mr. Googins"). The City and Mr. Googins may be referred to collectively throughout this agreement as "the Parties." The effective date of this Agreement shall be the date of the signature of the last of the Parties to sign this Agreement.
RECITALS
WHEREAS on or around MONTH_, 2022, ___ began their employment with the City as the City Attorney;
WHEREAS on or around MONTH_, 2022, the City Council approved an employment agreement ("Employment Agreement") with ___ _
WHEREAS Mr. Googins holds an at-will position under the City Charter, and serves at the pleasure of the City Council;
WHEREAS Sections 1 and 6 of the Employment Agreement permits the City Council to terminate Mr. Googins' employment at any time subject to certain conditions; WHEREAS the City Council has determined it appropriate to exercise the right under Section 6 of the Employment Agreement to terminate Mr. Googins' employment; WHEREAS it is the intention of the parties in entering into this Agreement to amicably conclude the Employee's employment relationship with the City effective _____ (insert date) ("Separation Date") and consistent with the terms of the Employment Agreement; and, WHEREAS the Parties enter into this Agreement in order to implement Subsection 6.2 of the Employment Agreement and ensure a smooth transition of City leadership.
NOW, THEREFORE, in consideration of the promises and mutual obligations of the Parties, the sufficiency of which is hereby acknowledged, the Parties hereby covenant and agree with each other as follows:
TERMS AND CONDITIONS
1. Incorporation of Recitals. The Recitals are incorporated herein by reference as though fully set forth herein.
2. Return of Documents. Mr. Googins agrees and represents that no later than .__ _ __ (insert date), they will return to the City all City property of which they have possession, custody or control, including, but not limited to, computer, electronic and telephonic equipment, as well as all City data and documents whether in hard copy or maintained on any electronic media.
3. Non-Disclosure of Confidential Information. The Parties acknowledge that as City Attorney, Mr. Googins is a high-ranking official and an officer of the City; in that capacity they were and are responsible for, among other things, advising the City Council and all 302407.10
DocuSign Envelope ID: OF7102F6-8C17-4858-A769-AD9FD96449DF City department heads in matters of law pertaining to their duties and representing and appearing for the City in any or all actions brought against the City or its employees in the course of their duties. Consistent with their Employment Agreement and the City Charter, Mr. Googins represents and agrees that they have not and shall not at any time or in any manner, either directly or indirectly, whether or not for compensation, use, divulge, disclose or communicate to any person, firm, corporation or any other entity in any manner whatsoever any confidential information concerning any matters affecting or relating to the business of the City except with the express written permission of the City or as required by court order or properly-issued subpoena. Such information includes but is not limited to, any attorney-client communications and attorney work product, or any of the information concerning the business of the City, its manner of operation, its plans, or other proprietary data where such information is not publicly known and is not otherwise subject to public inspection or disclosure.
4. Defense and Indemnity. Consistent with their Employment Agreement and the City Charter, in accordance with the obligations imposed under Government Code sections 800 and 910, the City shall defend and indemnify Mr. Googins for any actions that result from work performed in the course and scope of their duties as the City Attorney for the City of Santa Clara.
5. Information Regarding Employment. Subject to any applicable law, the City agrees that all inquiries with respect to Mr. Googins' separation will be referred to the Mayor who will provide only the following information: (a) the date of hire and date of separation; (b) that this is a mutual and amicable separation based on a mutual desire to terminate Mr. Googins' services and provide a smooth leadership transition .
6. Personnel File Documents. No documents shall be entered into Mr. Googins' personnel file after the effective date of this agreement without both parties approving the entry of the document.
7. Release of Claims. Except for the rights and obligations created by this Agreement, Mr. 302407.10
Googins, on behalf of themself, their agents, representatives, attorneys, assignees, heirs, executors, administrators and successors in interest, hereby releases and forever discharges the City and all of its past, present and future Councils, agencies, divisions, and departments, as well as each of their respective former, current and future directors, department heads, supervisors, Managers, employees, attorneys, elected and appointed officials, Council members, City Managers, and any and all of them (all of the above collectively, the "City Released Parties"), to the extent permitted by law, from any and all liability, actions, causes of action, claims, charges, complaints, demands, grievances, obligations, losses, damages, injuries and legal responsibilities, of any type whatsoever, whether known or unknown, unforeseen, unanticipated, unsuspected or latent, which Mr.
Googins ever had or held, now has or holds or hereafter can, shall or may have or hold against the City Released Parties, based on any claims or occurrences arising prior to the Effective Date of this Agreement (collective ly, "Released Claims"). The Released Claims defined in the immediately preceding sentence and released herein by Mr.
Googins as to the City Released Parties include, without limitation, all claims based upon, relating to or arising out of Mr. Googins' employment with the City, and/or the discontinuation of said employment, all claims in law, equity, contract and tort, and all DocuSign Envelope ID: 0F7102F6-BC17-4858-A769-AD9FD96449DF claims under the California Constitution, California Civil Code, California Labor Code, California Code of Regulations, California Government Code, California Business & Professions Code, California Fair Employment and Housing Act, California Family Rights Act, the California Workers' Compensation Act, the Fair Labor Standards Act, the Equal Pay Act, National Labor Relations Act, Labor Management Relations Act, Employee Retirement Income Security Act, Title VII of the Civil Rights Act of 1 ·964, as amended, Civil Rights Act of 1991, Americans with Disabilities Act, as amended, the Rehabilitation Act, Executive Order 11246, Family and Medical Leave Act, Sarbanes-Oxley Act of 2002, Worker Adjustment and Retraining Notification Act, the Consolidated Omnibus Budget Reconciliation Act, Age Discrimination in Employment Act (ADEA), the Code of Federal Regulations, and all claims under any other federal, state, municipal or other governmental statute, regulation, ordinance or order.
8. Mr. Googins specifically and expressly waives all rights under the provisions of Section 1542 of the Civil Code of California ("Section 1542 Waiver") with respect to the Released Claims. Section 1542 Waiver provides as follows :
A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE
CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT
TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE
RELEASE AND THAT, IF KNOWN BY HIM OR HER, WOULD HAVE
MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE
DEBTOR OR RELEASED PARTY.
Thus, for the purposes of making a complete settlement of the Released Claims which Mr. Googins may have or claims to have against the City Released Parties, Mr. Googins waives and releases any and all Released Claims against the City Released Parties, including Released Claims which are unknown and unsuspected as of the Effective Date of this Agreement. Mr. Googins warrants that they have read this Agreement, including the Section 1542 Waiver, and have had an opportunity to consult with counsel of their own choosing about this Agreement and specifically about the Section 1542 Waiver, and that they understand this Agreement and the Section 1542 Waiver. Mr. Googins acknowledges that they may later discover facts different from or in addition to those now known or believed to be true regarding the matters released or described in this Agreement, and even so they agree that the releases and agreements contained in this Agreement shall remain effective in all respects notwithstanding any later discovery of any different or additional facts. Mr. Googins assumes any and all risk of any mistake in connection with the facts involved in the matters, disputes, or controversies released or described in this Agreement or with regard to any facts now known to them relating thereto. Mr. Googins agrees, to the fullest extent permitted by law, that they will not initiate or file a lawsuit or internal City proceeding to assert any Released Claims. If any such action is brought, this Agreement will constitute an Affirmative Defense thereto, and the City shall be entitled to recover reasonable costs and attorneys' fees incurred in defending against any Released Claim.
9. Mr. Googins acknowledges that they have not heretofore assigned or transferred to or purported to assign or transfer to any person or entity the Released claims or any part or portion thereof , and agrees to indemnify and hold harmless the City Released Parties 302407.10
DocuSign Envelope ID: OF7102F6-8C17-4858-A769-ADSFD96449DF from and against any claim, demand, controversy, damage, debt, liability, account, reckoning, obligation, cost, expense, lien, action or cause of action (including the payment of attorneys' fees and costs actually incurred whether or not litigation commenced) based on, in connection with, or arising out of any assignment or transfer or claimed assignment or transfer thereof.
1 O. Entire Agreement. This Agreement supersedes any and all agreements, either oral or written, between the Parties with respect to the severance of Mr. Googins' employment relationship with the City. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party that are not contained in this Agreement. No agreement, statement, or promise not contained in this Agreement shall be valid or binding.
11 . Applicable Law and Venue. This Agreement shall be interpreted according to the laws of the State of California. Venue of any action regarding this Agreement shall be in the Santa Clara County Superior Court.
12. Modification. Any modification of this Agreement shall be effective only if it is in writing and signing by all parties to this Agreement.
13. Severability. If any part of this Agreement is determined to be invalid, unlawful, or unenforceable, that part shall not be deemed to be part of this Agreement.
14. Legal Advice and Voluntary Execution. Each Party represents and warrants that it:
(a) had the opportunity to obtain legal advice from legal counsel of its choice before entering into this Agreement, (b) has read the contents of this Agreement; (c) fully understands the terms and consequences of this Agreement; (d) enters this Agreement voluntarily; and (e) shall not deny the validity of this Agreement on the grounds that it did not have advice of counsel or did not voluntarily and knowingly enter into this Agreement and agree to each of its terms.
15. Full Execution Authority. Each Party executing this Agreement warrants and represents that it or they have full authority to bind the correspond ing Party to this Agreement.
16. No Admissions. By entering into this Agreement, the City Released Parties do not admit that they have engaged in, or are now engaging in, any unlawful conduct or employment practice. It is understood and agreed that this Agreement is not an admission of liability, and that the City specifically denies liability related in any manner to Mr. Googins employment. The Parties agree that it is their mutual intention that neither this Agreement nor any terms hereof shall be admissible in any other or future proceedings against the City, except a proceeding to enforce this Agreement.
17. Acknowledgment of Payment of Compensation/Benefits. Mr. Googins acknowledges and affirms that they have been paid any and all compensation to which they are entitled pursuant to the terms of the Employment Agreement. 302407.10
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF
18. Tax Consequences. The City has made no representation about and takes no position on the tax consequences of this Agreement. A dispute regarding the tax status of this Agreement shall not affect the validity of this Agreement. Mr. Googins has had an opportunity to discuss the potential tax consequences of this Agreement with their own counsel and agrees to indemnify and hold harmless the City from any and all costs and assessments including, but not limited to delinquent taxes, penalties and/or assessments levied against the City in connection with this Agreement.
19. Older Workers' Benefits Protection Act. It is the intention of the Parties that the releases contained in this Agreement apply to all claims of any kind against the City. In order to comply with the Older Workers' Benefits Protection Act (29 U.S.C. § 626(f)) and effectuate the release by Mr. Googins of any potential claims under the federal Age Discrimination in Employment Act, Mr. Googins agrees as follows: (i) they have carefully reviewed the foregoing Agreement, and understands the terms and conditions it contains; (ii) by entering into this Agreement they are giving up potentially valuable legal rights, and they intend to be bound by all the terms and conditions set forth herein; (iii) they are entering into this Agreement freely, knowingly, and voluntarily; (iv) they have been advised of their right to at least twenty-one (21 ) days to consider whether to agree to the terms and conditions set forth herein; and (v) for a seven (7) day period following their execution of this Agreement they may revoke this Agreement by delivering a written revocation to City, and this Agreement shall not become effective nor enforceable until the revocation period has expired.
THE UNDERSIGNED HAVE READ THE FOREGOING AGREEMENT AND ACCEPT AND
AGREE TO THE PROVISIONS CONTAINED HEREIN, AND HEREBY EXECUTE IT,
KNOWINGLY AND VOLUNTARILY AND WITH FULL UNDERSTANDING OF ITS CONSEQUENCES.
Name:
Title:
City of Santa Clara
Date: _________ _
Approved as to Form and Legality:
Name:
Special Outside Counsel
Date: _________ _
302407.10
Mr. Googins
Date: ----------
Name:
Attorney for Mr. Googins
Date: ----------
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769 -AD9FD96449DF
EXHIBIT D
City Manager's Directive 028 Travel Policy
302407.10
,
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF City Manager's Directive 028
Travel Policy
City of
Santa Clara
The Con t t ol What'II Poulbltt
POLICY
PURPOSE
Local Travel
Conference
and Meeting
Attendance
General
Procedures
and Guidelines
The City of Santa Clara (the "City") expects to pay all reasonable costs incurred by City employees traveling on approved City business; and City employees are expected to use sound fiscal stewardship when expending public funds, and to travel in the most logical and least expensive manner possible.
The purpose of this Travel Policy (the "Policy") is to define the City's expectations of its employees who travel in connection with their work responsibilities and to clarify which expenses the City will fund and which expenses are considered the personal responsibility of the traveler. This policy is not intended to cover short trips during work hours made by employees in the course of their regularly assigned work duties.
Local travel is travel necessary to conduct official City business and is performed by the most direct route within and adjacent to an employee's official worksite. Local travel is defined as less than 50 miles from the employee 's home or place of business, whichever is the shortest distance. Compensation shall be based upon the number of miles between the travel destination and either the employee's designated work location or residence, whichever is the shortest distance. The City will not pay for lodging or per diem meal expenses related to local travel as defined above. The City will pay for transportation and parking costs related to the local travel.
Employees can settle their allowable local travel expenses through the petty cash reimbursement process if the request is less than the petty cash limit at the time of reimbursement. Requests larger than the petty cash limit require an accounts payable request for payment.
City employees shall be authorized to join professional and public organizations and attend the meetings and conferences held by such organizations subject to adequate budget appropriations and adherence to this policy.
The Policy shall be reviewed annually by the City Auditor's Office to ensure its consistency with respect to the City's objectives and any modifications must be approved by the City Manager.
DATE: July 1, 2022
CANCELS: June 19, 1997
CMD 028 Page 1 of 12
,
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
Travel
Authorization
Travel
Arrangements
DATE: July 1, 2022
CANCELS: June 19, 1997
Tha c-~ntar c.f \lhOtl Po~JJfblo
A. City Manager Pre-Travel Authorization Form Required.
City Manager (or designee) authorization is required in advance of travel or the commitment of City funds for the following:
• Travel by Department Directors
• Out-of-State travel by any staff
• Any exception to this policy
Authorization shall be sought via submittal of a Pre-Travel Authorization Form (Attachment A).
B. Department Director Pre-Travel Authorization Form
Required.
In-state, overnight travel requires the approval of a
Department Director via submittal of a Pre-Travel
Authorization Form in advance of travel and the commitment of City funds.
C. Department Director or Designated Supervisor
Authorization Required.
A pre-travel authorization form is not required for local travel as defined above, where meal reimbursement, overnight or out-of-state travel is not concerned. Employees are required to obtain approval from their supervisor prior to any business travel for which the City is expected to pay for mileage, bridge tolls and/or parking. This approval can be via email, with a copy of email approval submitted with travel costs. Itemized receipts are necessary to receive reimbursement for all expenses whether through petty cash or accounts payable request for payment. An employee may not approve their
own travel documentation under any circumstances.
Travel arrangements shall be made as far in advance as possible to obtain the best possible fares and rates. Registration for conferences and training shall be made far enough in advance to take advantage of early (discounted) fees, and to avoid late CMD 028 Page 2 of 12
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
Transportation
DATE: July 1, 2022
CANCELS: June 19, 1997
The Cenu,, cl Wt»rs Possible
registration fees. If travel arrangements must be cancelled for any reason, the person who made the arrangements shall cancel them in sufficient time to prevent the City from incurring unnecessary costs when possible.
At the Department Director's discretion, one or more persons may be designated as a Travel Coordinator and be assigned
responsibility for making travel arrangements for all business travelers within a department. It is the City's preference that all travel be booked by designated Travel Coordinators using their City Procurement Cards to secure travel arrangements ahead of all travel. Individual travelers may make their own travel arrangements with their personal credit cards and be reimbursed if it is not feasible for a travel coordinator to do so.
Travelers shall use whatever mode of transportation is the most reasonable and least expensive. When planning the transportation portion of a trip, the employee shall consider all aspects of cost to the City including daily expenses, overtime, lost work time as well as actual transportation costs.
Use of a mode of transportation other than the most reasonable and least expensive must be documented and have advance approval from the employee's Department Director. The City will pay only the cost of the most reasonable and least expensive mode. If the mode of transportation is determined to be a City vehicle, the traveler shall comply with the City Manager's Directive (CMD) 21 Use and Maintenance of City Vehicles Including General Government/Public Works Pool Vehicles. The difference between the selected mode and the least expensive mode shall be documented and considered the employee's personal expense at the time of travel authorization.
This paragraph does not apply to special accommodations made to qualified employees under the Americans with Disabilities Act provided that the alternate mode of transportation is approved in advance.
A. Air Travel.
Employees shall not limit their air travel options by specifying an airline. The airline offering the lowest fare for a reasonable route shall be selected.
CMD 028 Page 3 of 12
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
Th e C<n"11 or Whol 'a Po,a lbfa
B. Use of Personal Vehicle.
DATE: July 1, 2022
CANCELS: June 19, 1997
With the exception of employees who have been assigned a City vehicle or who receive a car allowance, employees shall be compensated for the use of their private vehicles for business travel at the current IRS standard mileage rate, provided that it is the most reasonable and least expensive method of transportation. Compensation shall be based upon the number of miles between the travel destination and either the employee's designated work location or residence,
whichever is the shortest distance.
Employees that receive a car allowance and are required to travel greater than 50 miles from their work location or residence, whichever is the shortest distance, are eligible to be compensated for the use of their private vehicle for business travel at the current IRS standard mileage rate for miles traveled over 50 each way of the trip (e.g. if travel destination is 80 miles from the work location and 70 miles from the residence, then the employee will receive
reimbursement for 20 miles (70-50=20)).
Employees who do not receive a car allowance may also be compensated at the current IRS standard mileage rate for the use of their private vehicles for routine travel on City business between City facilities or to other locations in Santa Clara or the adjoining communities. Compensation shall be based
upon the number of miles between the travel destination and either the employee's designated work location or residence, whichever is the shortest distance. Employees must keep a log of such routine travel using the Mileage Reimbursement Log (Attachment C). Expense reimbursements for this type of mileage must be submitted monthly.
The City will reimburse all expenses, such as bridge tolls and parking fees, incurred as the result of an employee's
authorized use of a vehicle while traveling on City business.
Employees requesting reimbursement for the payment of
such expenses shall obtain itemized receipts and submit them as part of their travel expenses on the Travel Expense CMD 028 Page 4 of 12
DocuSign Envelope ID: 0F7102F6-8C17-485B-A769-AD9FD96449DF CMD 028: Travel Policy
DATE: July 1, 2022
CANCELS: June 19, 1997
Form. Also, whenever possible, employees attending the
same event shall travel together to minimize expenses.
To drive a City or privately-owned vehicle on City business an employee must possess a valid California driver's license. An owner/driver of a privately-owned vehicle used for City business must carry adequate liability insurance coverage in accordance with applicable State law, and be responsible for any damage, service, or repair to the car occurring on the trip, as these costs are included in the City's per mile cost reimbursement.
In addition, the employee shall charge any additional
personal time spent outside of the normal reasonable travel time during normal work hours to vacation or a similar leave.
C. Train and Other Mass Transit.
Employees shall be compensated for train or other mass
transit fares and fees provided that it is the most logical and least expensive method of travel to the conference,
conference related events, or meeting site. Any incremental cost beyond the basic cost required for the employee to attend a conference or meeting shall be paid for by the employee. In addition, the employee shall charge any
additional personal time spent outside of the normal
reasonable travel time during normal work hours to vacation or a similar leave.
D. Ground Transportation at Destination.
Supplementary transportation within the destination city shall be accomplished by hotel courtesy buses or local shuttle services, if available. Taxi or ride-share (Uber/Lyft) service shall be used only when no other convenient, less costly mode of transportation is available for the employee to travel to the conference, conference related events, or meeting site.
Any incremental cost beyond the basic cost required for the employee to attend a conference or meeting shall be paid for by the employee .
CMD 028 Page 5 of 12
DocuSign Envelope ID: 0F7102F6-8C 17-4858-A769-AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
Lodging
DATE: July 1, 2022
CANCELS: June 19, 1997
The Center of What·s Possible
E. Rental Vehicles.
Rental vehicles shall be used only when no other mode of transportation is available or when alternate transportation would be more expensive or impractical and must be
authorized in advance by the Department Director. If a rental vehicle is authorized, employees shall request the least expensive vehicle category that meets their needs.
Employees are required to purchase and shall be reimbursed for optional insurance coverage for the rental vehicle.
Optional insurance coverage shall include Damage Waiver (OW) (also referred to as Collision Damage Waiver (CDW)) and third-party liability coverage.
F. Travel Time.
Travel time is compensable under certain conditions identified in the Fair Labor Standards Act (FLSA). As a charter city, the City follows current FLSA regulations for determining the compensability for travel time. The FLSA regulations are available at:
http://www.dol.gov/whd/regs/compliance/whdfs22.htm
The City will pay lodging expenses for approved City travel, including the evening preceding or subsequent to a meeting or business event when the employee would otherwise have to travel from his/her residence before 6 a.m. or after 9 p.m. to reach or return from his or her destination. Local travel, as defined previously in this policy, does not qualify for City paid lodging expenses.
Employees are expected to use the most cost-effective lodging reasonably available. When a conference or training session is held at a specific hotel, the City shall pay for actual lodging expenses up to the standard lodging rate advertised by the conference or training sponsor unless approved by the Department Director as part of the travel authorization process.
When there is not a specific lodging site associated with official City business, the City shall pay for actual lodging expenses up to the CMD 028 Page 6 of 12
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
DATE: July 1, 2022
CANCELS: June 19, 1997
Th• CM tor cl What's Po .. lblo
GSA maximum rate allowed by location
(http://www.gsa.gov/perdiem). Note that the GSA maximum rate applies to the base room rate only and does not include taxes. Any exception to applying the GSA rate due to the current market rates in the area of travel must be documented in writing and approved, pre-travel, by the Department Director.
Every effort shall be made to obtain lodging at or near the facility where official City business is to take place to minimize travel time and transportation costs. The lodging should also be clean, safe and appropriate for business travel. Government rates are often available and should be sought. The City will pay for standard room accommodations at the most cost-effective lodging reasonably available. Any incremental cost beyond that of a standard room shall be paid for by the employee unless a written exception has been approved by the City Manager (or designee).
Room reservations may be made in advance using a City
procurement card and the employee should request a copy of the hotel's credit card authorization receipt as applicable. This will be used to authorize the hotel to charge the total room cost, including all taxes, on the Travel Coordinator's purchasing card. Employees shall personally pay for any additional expenses incurred, such as movie rental, mini-bar bills, room service, etc.
Employees shall cancel any reservations for lodging they will not use. Any charge for an unused reservation shall be considered the employee's personal expense unless failure to cancel the reservation was due to circumstances reasonably beyond the employee's control.
A. Overnight Travel
The City will pay for an employee's meals during authorized travel, including tax and tips and incidentals, up to the per diem amount established by the GSA for the destination location (available at:
http://www.gsa.gov/perdiem) for a full day of travel. Per GSA, rules, employees are only eligible for 75 percent of the total per diem amount on the first and last travel day. The Meals & Incidental Expenses (M&IE) column will be used to generate the per diem rate for meals. Use the guide on http://www.gsa.gov/mie to breakdown CMD 028 Page 7 of 12
DocuSign Envelope ID: 0F7102F6-BC17-4858-A769-AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
Miscellaneous
Fees/Business
Expenses
DATE: July 1, 2022
CANCELS: June 19, 1997
Tha c on tar of WhDrs Posslb.1o.
the per diem amount for each meal. For any meal that is provided by the conference or hotel the appropriate meal amount listed on http://www.qsa.gov/mie must be deducted from the reimbursement request.
The City will not pay for the following:
• Meals that the employee elects to purchase from another source when the meals are included in the cost of a
conference, training registration fee, or hotel stay. In the event an exception is granted due to dietary restrictions, the meal will be reimbursed on an actual expense basis, up to the applicable GSA rate.
• Alcoholic beverages.
B. Non-Overnight Travel
With regard to partial days of travel that is not overnight but exceeds the local travel guidelines detailed above, the City will pay for meals on a pro-rated basis using GSA meal amounts, as follows:
• If the partial day includes travel before 8 a.m., the City will pay for the employee's breakfast.
• If the partial day includes travel between 11 a.m. and 1 p.m., the City will pay for the employee's lunch.
• If the partial day includes travel after 5 p.m., the City will pay for the employee's dinner.
A. Gratuities/Tips.
The City will pay reasonable and customary gratuities and tips during City business travel, which are included in the standard per diem rate per GSA guidelines.
B. Business Expenses.
The City will pay for goods and/or services deemed
necessary for the completion of official business, such as printer, copier, and computer usage, etc.; for internet usage at actual cost and for all business telephone calls. Cellular phones are often more cost-effective than using hotel phones CMD 028 Page a of 12
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769 -AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
DATE: July 1, 2022
CANCELS: June 19, 1997
The Center of What·s Possible
directly and should be considered as a primary option.
Whenever possible, employees shall anticipate the need for supplies and shall take whatever they will need with them instead of buying supplies at their destination.
C. Baggage Fees.
If the airline charges for all checked baggage, the City will cover the cost for one checked bag only. Excess baggage charges are not reimbursable.
D. Personal Expenses.
Personal expenses will not be paid by the City. In addition to those items identified as personal expenses throughout this Policy, personal expenses include early bird flight check-in fee, change flight fee (except as otherwise set forth in this Policy), personal transportation costs outside of the
conference or conference event site, personal telephone calls, in-room movies, spas and gyms, optional recreational events in connection with a conference, laundry or dry
cleaning, miscellaneous sundries, or other items of a
personal nature.
Personal travel shall not be mixed with business travel if it will result in (1) additional costs to the City, (2) employee engaging in personal travel while be compensated, or (3) harming the City's interest in any way. Any extension of a trip for personal travel must be accompanied by Director approval and supporting documentation of what the trip would have cost with the original business itinerary. The City will reimburse the lesser of the original business itinerary cost or the extended trip cost due to personal travel. Any additional cost from the original business itinerary must be covered by the employee. The City will not pay for any expenses of a spouse or other person who accompanies an employee on
business travel.
CMD 028 Page 9 of 12
DocuSign Envelope ID: 0F7102F6-BC17-4658-A769-AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
Settlement of
Trip Expenses
Travel
Reimbursement
DATE: July 1, 2022
CANCELS: June 19, 1997
Payment of travel expenses incurred during the trip using City procurement cards is not permitted. Purchase cards may be used to pre-pay expenses such as flights, hotel, car rental, or conference registration (preferably by a Travel Coordinator) or may pay these expenses by invoice through accounts payable.
Allowable expenses per this policy during the trip are to be paid out of pocket by employees and reimbursed upon completion of travel.
The City will not provide any advance payment of travel costs directly to employees.
All employee travel reimbursement requests require either direct supervisor or Department Head approval prior to submitting to the City Auditor. Direct supervisors can approve expense
reimbursement requests if there is no greater than a 10% variance between the pre-approved travel estimate and the actual expense reimbursement requested. Any reimbursement request with a difference greater than 10% of the pre-approved estimate must be approved by the Department Director.
The City Auditor's Office is responsible for review and has final approval of travel expense reimbursement requests. Approval shall be based upon the employee's compliance or non-compliance with the requirements of this policy. Once approved by the City Auditor, the reimbursement request will be forwarded directly to accounts payable for processing and email notification will be provided to travel coordinators and/or the employee.
Within 30 days of an employee's return from a business trip, a final, department approved expense report associated with the trip shall be submitted to the City Auditor to be eligible for any reimbursement. The employee must complete a signed Travel Form and supporting documentation to substantiate all reported expenses with the exception of meals, as these are reimbursed based on GSA per diem rates. The documentation should be in its original form and include the following, if applicable:
• Pre-travel request authorization as defined by this policy • Invoice and trip itinerary from vendor
• Event brochure or agenda for conference, training, or special event
CMD 028 Page 10 of 12
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
Advances
Exceptions to
this Policy
DATE: July 1, 2022
CANCELS: June 19, 1997
Tho Center at Wha t's Posslbl•
• Any certificates of completion associated with event
• Airfare receipt showing the travel dates and time
• Parking receipts showing the travel date and amount paid • Transportation receipts showing the travel date and full address to/from the event location
• Car rental receipt showing the dates and number of days • Final itemized hotel bill or statement showing all charges • Documentation showing miles between destination and the employee's work location or residence to substantiate the shortest distance driven for mileage
• A brief written explanation if a reporting item doesn't have supporting documentation.
It is the employee's responsibility to submit the travel expense reimbursement request within the specified timeline.
Uncompleted training will not be paid by the City unless the employee's failure to complete the training was due to a cause outside the employee's control as documented with a memorandum.
The City does not offer advances to employees for travel.
This Policy does not claim to address all contingencies and conditions. However, any exception requires City Manager (or designee) approval in writing for anticipated/known exceptions or unanticipated/unplanned expenses. Requests for exceptions should be accompanied by the traveler's written justification for the expense.
Examples of exceptions to this policy include, but are not limited to, the following:
• Unusual business expenses
• Per diem and/or lodging expenses which exceed GSA limits • The purchase of one or more meals from another source even though they were included in a conference and/or
seminar registration fee
• The use of an alternate mode of transportation
• Lodging expenses incurred during local travel
• Travel costs exceeding available budget appropriations CMD 028 Page 11 of 12
DocuSign Envelope ID: OF7102F6-8C17-4858-A769-AD9FD96449DF CMD 028: Travel Policy City of
Santa Clara
Tha Cent.e:rcf \'h.1t\. Pos:s.lbfe
City Auditor to
Conduct
Periodic Audits
The City Auditor shall conduct periodic audits in accordance with generally accepted government auditing standards to ensure compliance with this travel policy. Audit results shall be submitted to the City Council.
Cross References:
GMO 49 - Membership in Professional Societies and Associations GMO 21 - Use and Maintenance of City Vehicles Including General Government/Public Works Pool Vehicles
Attachments :
A - Travel Authorization Form
B - Travel Expenses Reimbursement Form
C - Mileage Reimbursement Log
DATE: July 1, 2022
CANCELS: June 19, 1997
CMD 028 Page 12 of 12
,.......
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF 302407.10
EXHIBIT E
Description of Job Duties
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF Description of Duties
for City Attorney
City of
Santa Clara
The Center of What 's Possible
Charter of the City of Santa Clara, Section 908 City Attorney.
There shall be a City Attorney who shall have the power and be required to:
(a) Represent and advise the City Council and all City officers in all matters of law pertaining to their offices;
(b) Represent and appear for the City and any City officer or employee or former City officer or employee, in any or all actions and proceedings in which the City or any such officer or employee in or by reason of his/her official capacity, is concerned or is a party, but the City Council shall have control of all legal business and proceedings and may employ other atto~neys to take charge of any litigation or matter or to assist the City Attorney therein; (c) Attend all meetings of the City Council and give his/her advice or opinion in writing whenever requested to do so by the City Council, or by any of the boards or officers of the City; {d) Approve the form of all bonds given to and all contracts made by the City, endorsing his/her approval thereon in writing;
(e) Prepare any and all proposed ordinances or resolutions for the City, and amendments thereto;
(f) Prosecute on behalf of the people all criminal cases for violation of this Charter and of City ordinances; and
(g) On vacating the office, surrender to his/her successor, all books, papers, files, and documents pertaining to the City's affairs.
To be eligible for appointment as City Attorney, the appointee shall have been admitted to practice as an attorney at law before the Supreme Court of the State of California, and shall have been engaged in the active practice of law for at least four years immediately prior to his/her appointment. (Amended by electors at an election held March 7, 2000, Charter Chapter 11 of the State Statutes of 2000)
DocuSign Envelope ID: 0F7102F6-8C17-4858-A769-AD9FD96449DF Description of Duties
for City Attorney
Santa Clara City Code, Chapter 2.25 City Attorney
2.25.020 Duties and responsibilities.
The City Attorney shall be responsible for the following:
City of
Santa Clara
The Center of What's Possible
(a) Advising the City Council, the City Manager and all City department heads in matters of law pertaining to their offices.
(b) Representing and appearing for the City and any City employee in any or all actions brought against the City or its employees in the course of their duties . (c) Keeping the City Council informed as to all legislat ion affecting the City government and processing all insurance matters and damage claims against the City. (d) Rendering written legal opinions when so requested by the City Council or the City Manager. (e) Attending designated meetings of boards, commiss ions and special committees of the City and representing City departments before State or local courts, boards or comm issions. (f) Reviewing and approving the form of all City contracts, agreements, deeds and legal documents. (g) The preparation and promulgation of municipal bond issues and special assessment districts. (h) The preparation and promotion of State and Federal legislat ion proposed by the City Council. (i) Preparing and processing all proposed ordinances or reso lutions for the City Council. (j) The preparation and handling of all City litigation or court proceedings. (k) Prosecuting on behalf of the people all cases of violation of the Charter, provisions of this Code or other City ordinances.
(I) Be responsible for the processing of annexation proceedings and assist in the acquisition of public land, easements and rights-of-way. (Ord. 947. Formerly§ 2-31). 24-1213
REPORT TO COUNCIL
SUBJECT
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
Agenda Date: 12/3/2024
Action on Approval of Cost-of-Living Salary Adjustment for City Attorney; Approval of Amendment No. 1 to Employment Agreement with City Attorney Glen Googins; Adoption of a Resolution Updating the Unclassified Salary Plan for Position of City Attorney
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
The Employment Agreement between the City of Santa Clara and City Attorney Glen R. Googins (Attachment 1) includes the following provisions:
3. 1. Salary. Employee shall receive an annual salary of Three Hundred Forty-Five Thousand Dollars ($345,000), less all authorized or appropriate deductions and withholdings, payable in pro-rata increments on regular City paydays, commencing on the first day of employment.
3.2. Adiustments. Following completion of the annual performance appraisal, as described in Section 4 below, the City Council shall meet with Employee for the express purpose of determining any appropriate salary adjustment. In determining any appropriate salary adjustment, the City Council shall take into account any cost-of-living adjustments , but the ultimate decision regarding the timing and the amount of any adjustment, including but not limited to cost of I iving, is within the sole discretion of the City Council.
4. Performance Appraisal. The City Council will make its best efforts to undertake a performance appraisal of the Employee at least every twelve (12) months following the Employee 's original date of hire. The City Council maintains discretion to conduct performance appraisals more regularly if necessary.
The City Attorney began his employment with the City on March 1, 2023 , and has not had a completed performance appraisal or salary adjustment since that time. During the Closed Session of November 19, 2024, in discussion of the agendized Performance Appraisal for the City Attorney, the City Council provided direction to staff to bring back for open session discussion and possible action a 3.25% cost of living salary adjustment, retroactive to March 1, 2024. This results in a new annual base salary for the City Attorney of $356,212.50, which will take effect on December 22, 2024. To effectuate this adjustment, amendments to section 3.1 and 3.2 of the Employment Agreement are proposed (Attachment 2).
Section 9 of the Personnel and Salary Resolution requires City Council approval of compensation City of Santa Clara Page 1 of 3 Printed on 11/27/2024
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24-1213 Agenda Date: 12/3/2024
plans for unclassified positions. California Code Regulations Section 570.5 governs and requires the adoption of updated publicly available salary schedules by the governing body. The proposed Council action satisfies these applicable requirements. The updated salary plan reflects the Council approved merit increase for the City Attorney.
In addition, the Brown Act requires that where final action is being taken that includes a change to the compensation of a local agency executive (here, the City Attorney), a verbal summary of that executive compensation shall be stated at the regular meeting of the legislative body at which the action is taken.
DISCUSSION
A performance appraisal for the City Attorney has been agendized on three occasions (2/27/24, 11 /12/24, and 11 /19/24 ), however, to date, the appraisal has not been completed. In light of the already-significant delay in completing the performance appraisal process, the anticipated further delays into 2025, and the cost-of-living adjustments provided to Unit 9 members (all employees of the City Attorney's Office are members of Unit 9), the City Council discussed in Closed Session providing the City Attorney with a cost-of-living salary adjustment pending the completion of the performance appraisal process.
During the Closed Session of November 19, 2024, in discussion of the agendized Performance Appraisal for the City Attorney, the City Council provided direction to staff to bring back for open session discussion and possible action a 3.25% cost of living salary adjustment, retroactive to March 1, 2024. This results in a new annual base salary for the City Attorney of $356,212.50.
The proposed amendments to the Employment Agreement provide for the following: (1) a statement of the new salary level, and (2) clarification that the ultimate decision regarding the timing and the amount of any adjustment (including cost-of-living adjustments) may be made by the City Council at any point in the performance appraisal process.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
The wage increase for the City Attorney has an annual salary cost of approximately $11,212.50 (from $345,000 to $356,212.50). In addition, there will be a retroactive payment for the period March 1, 2024, through December 21, 2024, in the amount of $9,099.38. In FY 2024/25, the total estimated cost is $14,921 and covers the retroactive period starting March 1, 2024 through June 30, 2025.
There is sufficient funding in the City Attorney's Office budget to cover this cost in FY 2024/25, and this additional cost will be factored into the FY 2025/26 budget.
COORDINATION
This report has been coordinated by and between the Human Resources Department, Finance Department, and City Attorney's Office. •
City of Santa Clara Page 2 of 3 Printed on 11/27/2024
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24-1213 Agenda Date: 12/3/2024
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email clerk@santaclaraca .gov <mailto:clerk@santaclaraca .gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
1. Approve, and authorize Mayor to sign, Amendment No. 1 to the Employment Agreement with City Attorney Glen R. Googins;
2. Approve cost-of-living salary adjustment for City Attorney of 3.25% retroactive to March 1, 2024, resulting in a new annual salary of $356,212.50 (to take effect on December 22, 2024 ), and a retroactive payment of $9,099.38;
3. Adopt a Resolution updating the Unclassified Salary Plan reflecting the new annual salary for the position of City Attorney to satisfy the requirements of California Code of Regulations Section 570.5, effective December 22, 2024.
Reviewed by: Aracely Azevedo, Director, Human Resources Department Approved by: Jovan Grogan, City Manager
ATTACHMENTS
1. Employment Agreement between City of Santa Clara and Glen R. Googins
2. Amendment No. 1 to Employment Agreement between City of Santa Clara and Glen R.
Googins
3. Resolution Approving and Adopting Updated Unclassified Salary Plan (effective December 22, 2024) approved December 3, 2024
4. Unclassified Salary Plan (effective December 22, 2024) approved December 3, 2024 City of Santa Clara Page 3 of 3 Printed on 11/27/2024
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AMENDMENT NO. 1
TO THE EMPLOYMENT AGREEMENT
BY AND BETWEEN THE
CITY OF SANTA CLARA, CALIFORNIA,
AND
GLEN R. GOOGINS
PREAMBLE
This agreement ("Amendment No. 1 ") is entered into between the City of Santa Clara, California, a chartered California municipal corporation ("City") and Glen R. Googins ("Employee"). City and Employee may be referred to individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement."
RECITALS
A. The Parties previously entered into an agreement entitled "Employment Agreement" dated January 10, 2023 ("Agreement"); and
B. The Parties entered into the Agreement for the purpose of appointing and employing Employee as the City Attorney and associated duties, and the Parties now wish to amend the Agreement to adjust compensation and clarify procedures relating to performance appraisal and compensation.
NOW, THEREFORE, the Parties agree as follows:
AMENDMENT TERMS AND CONDITIONS
1. Section 3.1 of the Agreement, entitled "Salary" is amended to read as follows:
3.1. Salary. Employee shall receive an annual salary of Three Hundred Fifty-Six Thousand Two Hundred Twelve Dollars and Fifty Cents ($356,212.50), less all authorized or appropriate deductions and withholdings, payable in pro-rata increments on regular City paydays, commencing on the first day of employment.
2. Section 3.2 of the Agreement, entitled "Adjustments" is amended to read as follows:
3.2. Adiustments. Following completion of the annual performance appraisal as described in Section 4 below, or at any other time within the discretion of the City Council, the City Council shall meet or otherwise communicate with Employee for the express purpose of determining any appropriate salary adjustment. In determining any appropriate salary adjustment, the City Council shall take into account any cost-of-living adjustments, but the ultimate decision regarding the timing and the Amendment No. 1 to Employment Agreement - Glen R. Googins Rev. 10/25/19
amount of any adjustment, including but not limited to cost of living, is within the sole discretion of the City Council.
3. Except as set forth herein , all other terms and conditions of the Agreement shall remain in full force and effect. In case of a conflict in the terms of the Agreement and this Amendment No. 1, the provisions of this Amendment No. 1 shall control.
The Parties acknowledge and accept the terms and conditions of this Amendment No. 1 as evidenced by the following signatures of their duly authorized representatives.
CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
f _...-, a"---' V\, ~ '\JV•--..
Sujata Reuter A M. GILLMOR
Chief Assistant City Attorney
~ 7
. e
Amendment No. 1 to Employment Agreement - Glen R. Googins Rev. 10/25/2019
25-872
REPORT TO COUNCIL
SUBJECT
r
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara , CA 95050
santaclaraca .gov
@SantaClaraCity
Agenda Date: 8/26/2025
Action on Approval of (1) Second Amendment to the City Attorney Employment Agreement , and (2) Resolution Approving and Adopting the Updated Salary Plan that includes the Classification of City Attorney
BACKGROUND
The City Attorney, Glen R. Googins, has been employed by the City of Santa Clara since March 1, 2023. The initial salary for this position (Section 3.1 of the Employment Agreement) was $345,000 per year. On December 3, 2024, the City Council approved Amendment No. 1 to the Employment Agreement that adjusted his annual base salary by 3.25% retractive to March 1, 2024, resulting in a new salary of $356,212.50. The cost-of-living adjustment was for a 12-month rating period.
For the 2024 rating period, a facilitator was retained to assist with the performance evaluation process . Upon completion of the performance evaluation , a sub-committee comprised of three Council members was formed to review the compensation for the City Attorney. As part of this review process , the Human Resources Department provided a total compensation survey which included ten other agencies in the Bay Area; wage history information for the classification of City Attorney for the surveyed agencies, population size, number of budgeted positions, and organization structure in the City Attorney's Office and for the agency's surveyed ; wage history information for the classification of City Attorney in the City of Santa Clara; year-over-year Consumer Price Index; and wage increases provided to classifications represented by the Unclassified Management bargaining unit. The sub-committee discussed the compensation with the City Council in Closed Session on July 15, 2025, and August 19, 2025.
Government Code section 20636(b)(1) and California Code of Regulations section 570.5 require that public salary schedules include specific information and be approved by the governing body whenever they are updated or revised.
DISCUSSION
Based upon City Council direction from Closed Session on August 19, 2025, the proposed Amendment No. 2 to the Employment Agreement provides for the following changes to the City Attorney compensation:
(1) a statement of the new salary level of $370,461.12 (reflecting 4% wage increase), retroactive to March 1, 2025 ;
(2) aligning healthcare benefits to the Unit 9 MOU effective January 1, 2025, and on an ongoing basis;
(3) deferred compensation benefits of $300/month consistent with the Unit 9 MOU, effective as of January 1, 2025;
City of Santa Clara Page 1 of 3 Printed on 8/24/2025
25-872 Agenda Date: 8/26/2025
(4) modifying the performance appraisal process, which includes an automatic salary increase of 2% or applicable most recent one-year CPI, whichever is less, if the performance appraisal process is not completed on or before May 31 st.
Updated Salary Plan
Section 9 of the Personnel and Salary Resolution requires City Council approval of compensation plans for both classified and unclassified positions. California Code Regulations section 570.5 requires the adoption of updated publicly available salary schedules by the governing body.
The City Council previously approved unclassified salary plans with revisions to other classifications effective July 1, 2025 and August 3, 2025. The salary plan included with this item includes the new salary for the position of City Attorney and those changes/additions to other classifications that were previously approved by the City Council. The attached Resolution approves the updated salary plan for the classification of City Attorney.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
The City Attorney's current base salary is $356,212.50. The updated base salary under proposed Amendment No. 2 of $370,461.12 will result in an annual increase of $14,248.50. The ongoing annual cost of the employer deferred compensation contribution of $300/monthly is $3,600. The annual cost of the healthcare enhancement is $4,745, which shall be credited to the Employee retroactive to January 1, 2025. If the corresponding lump sum retroactive payments are made during the August 3pt pay period for wages and deferred compensation, the amount of such payment(s) will be $7,672.27 and $2,400 respectively.
Estimated total annual compensation is approximately $564,000. This includes base salary, benefits, social security, and all pension costs (normal and unfunded liability). Department savings are anticipated to be available to absorb the additional cost impact in FY 2025/26. Adjustments to factor in the higher base salary costs will be included during the budget cycle.
COORDINATION
This report has been coordinated with the Finance and Human Resources Departments .
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
City of Santa Clara Page 2 of 3 Printed on 8/24/2025
25-872 Agenda Date: 8/26/2025
RECOMMENDATION
1. Approve modifications to the compensation package for the City Attorney, including (A) a cost- of-living salary adjustment for City Attorney of 4.0% retroactive to March 1, 2025, resulting in a new annual salary of $370,461.12, (8) employer contribution to the employee's deferred compensation plan in the amount of $300/month retroactive to January 1, 2025, (C) increase to the employer contribution for healthcare to align with the Unit 9 MOU, and (D) modification of the performance appraisal process;
2. Approve, and authorize the Mayor to sign, Amendment No. 2. to the Employment Agreement with City Attorney Glen R. Googins;
3. Adopt a Resolution updating the Unclassified Salary Plan (effective March 1, 2025) approved August 26, 2025.
Reviewed by: Aracely Azevedo, Assistant City Manager
Approved by: Lisa M. Gillmor, Mayor
ATTACHMENTS
1. Employment Agreement between the City of Santa and Glen R. Googins
2. Amendment No. 1 to Employment Agreement between the City of Santa Clara and Glen R.
Googins
3. Amendment No. 2 to Employment Agreement between the City of Santa Clara and Glen R.
Googins
4. Resolution Approving and Adopting Updated Unclassified Salary Plan (effective March 1, 2025) approved August 26, 2025
5. Unclassified Salary Plan (effective March 1, 2025) approved August 26, 2025 City of Santa Clara Page 3 of3 Printed on 8/24/2025
AMENDMENT NO. 2
TO THE EMPLOYMENT AGREEMENT
BY AND BETWEEN THE
CITY OF SANTA CLARA, CALIFORNIA,
AND
GLEN R. GOOGINS
PREAMBLE
This agreement ("Amendment No. 2") is entered into between the City of Santa Clara, California, a chartered California municipal corporation ("City") and Glen R. Googins ("Employee") . City and Employee may be referred to individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement."
RECITALS
A. The Parties previously entered into an agreement entitled "Employment Agreement" dated January 10, 2023 ("Agreement" ); and
B. The Agreement was previously amended by Amendment No. 1, and is again amended by this Amendment No. 2. The Agreement and all previous amendments are collectively referred to herein as the "Agreement as Amended"; and
C. The Parties entered into the Agreement as Amended for the purpose of appointing and employing Employee as the City Attorney and associated duties, and the Parties now wish to amend the Agreement as Amended to adjust compensation and clarify procedures relating to performance appraisal and compensation.
NOW, THEREFORE, the Parties agree as follows:
AMENDMENT TERMS AND CONDITIONS
1. Section 3.1 of the Agreement as Amended, entitled "Salary" is amended to read as follows:
3.1. Salary. Employee shall receive an annual salary of Three Hundred Seventy Thousand Four Hundred Sixty-One Dollars ($370,461.12}, less all authorized or appropriate deductions and withholdings , payable in pro rata increments on regular City paydays, effective as of the date of Council approval of Amendment No. 2. Employee shall also receive a lump sum payment equal to a 4% salary increase retroactive to March 1, 2025, within two pay periods of approval of Amendment No. 2.
2. Section 3.2 of the Agreement as Amended, entitled "Adjustments " is amended to read as follows :
Amendment No. 2 to Employment Agreement - Glen R. Googins Page 1
3.2. Adjustments . Following completion of the annual performance appraisal as described in Section 4 below, or at any other time within the discretion of the City Council, the City Council (or some subset thereof) shall meet or otherwise communicate with Employee for the express purpose of determining any appropriate salary adjustment. In determining any appropriate salary adjustment, the City Council shall take into account cost-of-living and merit adjustments provided to Unit 9, but the ultimate decision regarding the timing and the amount of any adjustment , including but not limited to cost of living, is within the sole discretion of the City Council.
3. Section 3.3(b) of the Agreement as Amended, is amended to read as follows:
(b) Except as otherwise specified in this Agreement, Employee will be eligible for, and shall receive, the benefits provided in the following identified sections of the Miscellaneous Unclassified Employees Memorandum of Understanding ("MOU") for Unit 9 as of January 1, 2025, as those sections may be renamed or renumbered . To the extent these sections vest authority to a Unit 9 member's supervisor , Department Head, City Manager or designee , such authority shall be exercised or retained by the Mayor or other council member(s) designated by City Council.
4. Section 3.3(c) of the Agreement as Amended, is amended to read as follows:
(c) On and after January 1, 2025, in the event a successor MOU includes a change to Section 7 - Health Insurance, Section 8 - Dental Insurance, and/or Section 9 - Vision Insurance, such change shall be applicable to Employee concurrent with the effective date of such change(s) for Unit 9.
In the event of successor MOU changes to other benefits listed in section
3.3(b) above, the application of such changes to Employee shall be at the sole discretion of City Council.
5. Section 3.3(f) of the Agreement as Amended, is amended to read as follows:
(f) A copy of the Miscellaneous Unclassified Employees Unit 9 MOU for the period January 1, 2025 - December 31 , 2028, is attached as Revised Exhibit B. The two Side Letters executed between the City and Unit 9 regarding amendments to the 2019-2024 MOU pertaining to vacation accrual and use of compensatory time off are not applicable to Employee.
6. A new Section 3.3(g) is added to the Agreement as Amended, as follows:
(g) The Deferred Compensation provision of the Unit 9 MOU for the period January 1, 2025 - December 31, 2028, attached as Revised Exhibit B, is applicable to Employee, retroactive to January 1, 2025.
Amendment No. 2 to Employment Agreement - Glen R. Googins Page 2
7. Section 4 entitled "Performance Appraisal " of the Agreement as Amended is amended to read as follows:
4. Performance Appraisal. The City Council will make its best efforts to undertake a performance appraisal of the Employee at least once every twelve (12) months following the Employee's original date of hire. The City Council maintains discretion to conduct performance appraisals more frequently if necessary. Performance Appraisals shall be conducted annually . The process and timing for conducting the annual appraisal shall be set forth by City Council (e.g., in a Council Policy Manual section). (a) If City Council does not complete the Performance Appraisal process on or before May 31 st, then Employee shall receive a salary increase of 2% or applicable most recent one-year CPl1, whichever is less, retroactive to March 1, of that year. This salary increase is subject to the potential for an additional increase (but shall not be subject to decrease) upon completion of the performance review process .
8. Except as set forth herein, all other terms and conditions of the Agreement as Amended shall remain in full force and effect. In case of a conflict in the terms of the Agreement as Amended and this Amendment No. 2, the provisions of this Amendment No. 2 shall control.
The Parties acknowledge and accept the terms and conditions of this Amendment No. 2 as evidenced by the following signatures of their duly authorized representatives .
CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Dated: / 6- IJ..q - ~Dl ,r;---~ - -~-- -----,-----
u t a Reuter ~ , ~ ~
hief Assistant City Attorney Mayor
~~
1 Consumer Price Index for All Urban Consumers (CPI-U) for San Francisco-Oakland-Hayward Amendment No. 2 to Employment Agreement - Glen R. Googins Page 3 Rev. 06/2026
CITY OF SANTA CLARA, CALIFORNIA
CLASS SPECIFICATION
TITLE: ASSISTANT DIRECTOR (JOB CODE 133)
DEPARTMENT ACCOUNTABLE TO FLSA STATUS
Various Various Exempt
CLASS SUMMARY
Under administrative direction, incumbents provide executive leadership and administrative support across operational, financial, regulatory, and strategic functions within a City department.
This position supports executive management in the development and implementation of departmental policies and procedures; personnel management; budget administration; and program development, and evaluation. Incumbents assist in planning, organizing, coordinat ing, and evaluating departmental programs, services, and internal operations . The Assistant Director may act on behalf of the Director in their absence. Performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
The Assistant Director is an executive departmental management classification. This position is distinguished from mid-level managerial roles by its broad scope of responsibility, high-level decision-making authority, and leadership engagement with Citywide strategic goals.
Incumbents operate with significant independence, exercising discretion in planning and achieving departmental priorities. This position performs work that requires the use of considerable independence, initiative, and discretion within established guidelines. This classification is differentiated from the lower-level Deputy Director classification in that it has responsibility to manage functions of the entire Department.
As a member of the City’s unclassified service, this is an “at-will” position and the incumbent serves at the discretion of the City Manager. An incumbent in this position demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills, sets a good example, and correctly applies the tenets of the City’s Code of Ethics and Values.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
• A bachelor’s degree in a related field of work, AND
• Six (6) years of increasingly responsible experience in business management and/or administration, operations, or maintenance, with a minimum of two (2) years of experience at a supervisory or managerial capacity.
• A graduate or professional degree (e.g., MPA, MBA, JD) and prior executive experience preferred and may be required for select positions.
ACCEPTABLE SUBSTITUTION
When assigned to Community Development: Additional years of experience may be substituted on a year for year basis for the master’s degree up to two (2) years. A bachelor’s degree from an accredited college or university in City Planning, Architecture, Engineering or related field is required.
ASSISTANT DIRECTOR (133)
LICENSES/CERTIFICATIONS
• A valid State of California driver’s license may be required for select positions. • Certain positions may require possession of a specialized certificate, license, and/or registration related to a specific area of responsibility.
DESIRABLE QUALIFICATIONS
An advanced degree and/or specialized licenses or certifications in the related area of responsibility.
OTHER REQUIREMENTS
• Must be able to perform all of the essential functions of the job with or without reasonable accommodation.
• May be required to work unusual hours in shift assignments, in emergency situations, and to be on an "on-call" basis as assigned.
TYPICAL DUTIES
This description may not include all the duties listed below, nor do the examples cover all duties that may be performed.
Under administrative direction, the incumbent will:
• Supervise mid-level department management, supervisory and professional staff to include: prioritizing and assigning work; conducting performance evaluations; and making hiring, termination, and disciplinary recommendations; • Directs or conducts special studies and reports, providing recommendations and substantive information for policy and decision making, and prepares recommendations for the Department Director;
• Confers regularly with the Department Director for overall instructions and policy guidance, and strategic priorities;
• Assists the Department Director in the acquisition, compilation, analysis, and presentation of statistical, financial, and operational data, including information required to obtain Federal and State funds for various project;
• Participates in negotiations and directs the preparation of contracts, agreements, grants, and specifications;
• Acts for the Director in public relations and liaison matters; meets the public, receives complaints; prepares and gives talks; attends conferences and meetings; • Appears before the City Council with or for the Director on matters pertaining to a City department;
• Supports the planning, organization, and strategic direction of departmental operations by implementing innovative practices, uses technological development and applications to improve efficiency and internal controls, and participates in short- and long-term planning for departmental programs, facilities, and policies; • Provides support in the preparation, justification, and administration of the departmental, operational, and capital budgets;
• Participates in and advises on the development of citywide or department policies and initiatives;
ASSISTANT DIRECTOR (133)
• Acts in the absence of the Director and provides leadership and guidance to department staff. Reviews and approves or disapproves plans, reports, and specifications in the absence of the Director;
• Develop and implement departmental goals, objectives, and guidelines as part of department executive management team; and
• Perform other related duties as required.
KNOWLEDGE, SKILLS, & ABILITIES
Knowledge of:
• Principles and practices of public and business administration; • The principles and practices of the City's budgeting and accounting system; • Organization, functions, and governance structure of municipal governments; • Applicable local, State, and Federal laws, rules, regulations, and guidelines related to assigned specialty areas;
• The City’s personnel policies, including the Civil Service System, Affirmative Action Program, and Personnel Administrative Manual;
• Principles and practices of management, supervision, training, and performance evaluation;
• Research methods, statistical analysis, and data-driven decision-making techniques; • Problem solving and conflict resolution practices and techniques; • Pertinent local, State and Federal rules, regulations and laws; and
Ability to:
• Plan, develop, implement, and evaluate complex administrative programs and initiatives; • Ability to develop, coordinate, and direct subordinate professional staff in an effective manner;
• Analyze complex problems; identify and evaluate alternatives; assess consequences; and implement effective, timely solutions;
• Exercise sound judgment in organizing work, setting priorities, and making decisions consistent with assigned authority and City policies;
• Prepare and present clear, concise, accurate, and persuasive reports, correspondence, and recommendations, both orally and in writing;
• Communicate logically and effectively with diverse audiences, including elected officials, executive management, City staff, community groups, and external agencies; • Read, interpret, and apply applicable laws, regulations, policies, and procedures; • Establish and maintain effective, tactful, and collaborative working relationships with City employees, officials, the public, and governmental representatives; • Represent departmental plans, policies, programs, and objectives effectively before public and civic organizations; and
• Perform the physical requirements of the position, including standing or walking for extended periods and bending, stooping, climbing, or lifting as necessary to perform assigned duties.
ASSISTANT DIRECTOR (133)
SUPERVISION RECEIVED
Works under the general direction of a Department Director, or other executive management staff.
SUPERVISION EXERCISED
Manages the professional, technical, and administrative support staff assigned.
CONFLICT OF INTEREST
Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager’s Directive 100.
CLASSIFICATION HISTORY
Established 06/2026 (merge of various Assistant Department Director classifications Citywide) Rev. 06/2026
CITY OF SANTA CLARA, CALIFORNIA
CLASS SPECIFICATION
TITLE: DIVISION MANAGER (JOB CODE 136)
DEPARTMENT ACCOUNTABLE TO FLSA STATUS
Various Various Exempt
CLASS SUMMARY
Under general direction, incumbents are responsible for planning, organizing, directing and coordinating operational and administrative service functions of a n entire division or major operational function within a Cit y department. Responsibilities include assisting executive management in the development and implementation of department policies and procedures , personnel management, budget administration , and program development and evaluation.
Performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
The Division Manager is an intermediate departmental management classification. This position performs work that requires the use of considerable independence, initiative, and discretion within established guideline s. The Division Manager classification is distinguished from the Deputy Director which has responsibility for the management and oversight of daily operations, programs, and services of multiple divisions within a City department and may serve as an Assistant Director or Department Director in their absence. Division Manager is distinguished from lower-level management classifications in that it oversees a Citywide function, primary operation, or multiple programs and services within a division of a City department.
As a member of the City’s unclassified service, this is an “at -will” position and the incumbent serves at the discretion of the City Manager or City Attorney. An incumbent in this position demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills, sets a good example, and correctly applies the tenets of the City’s Code of Ethics and Values.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
• A bachelor’s degree in a related field of work, AND
• Four (4) years of increasingly responsible experience in a related field of work, with a minimum of two (2) years of experience at a supervisory or managerial level.
ACCEPTABLE SUBSTITUTION
None
LICENSES/CERTIFICATIONS
• A valid State of California driver’s license may be required for select positions. • Certain positions may require possession of a specialized certificate, license, and/or registration related to a specific area of responsibility.
DESIRABLE QUALIFICATIONS
An advanced degree and/or specialized licenses or certifications in the related area of responsibility.
DIVISION MANAGER (136)
OTHER REQUIREMENTS
• Must be able to perform all of the essential functions of the job with or without reasonable accommodation.
• May be required to work unusual hours in shift assignments, in emergency situations, and to be on an "on-call" basis as assigned.
TYPICAL DUTIES
This description may not include all the duties listed below, nor do the examples cover all duties that may be performed.
Under general direction, the incumbent will:
• Plan, develop, coordinate, and direct activities of a Citywide function or primary operation OR daily operations, programs, and services of multiple divisions within a City department;
• Supervise subordinate management, supervisory and professional staff to include:
prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and making hiring, termination, and disciplinary recommendations; • Participate in and advises on the development of citywide or department policy; • Develop and implement departmental goals, objectives, and guidelines as part of department executive management team;
• Prepare and implement operational and/or capital improvement budgets for assigned division, including projecting and forecasting revenue and expenditures, reviewing and analyzing budget requests;
• Prepare various monthly, quarterly and annual reports; • Negotiate and maintain contracts, agreements, and leases; • Serve as a liaison and present reports/information to the City Council, boards, committees, and other divisions or departments;
• Ensure Citywide or divisional compliance with federal and state laws, rules, and regulations and local codes and standards;
• Compile data and statistics and develops financial analysis and forecasts as required; • May be responsible for directing the activities of consultants and contractors; and • Perform other related duties as required.
KNOWLEDGE, SKILLS, & ABILITIES
Knowledge of:
• Principles and practices of assigned specialty area, including state and federal laws, regulations and guidelines in a municipal government;
• Research methods and statistical analysis;
• Principles of management, supervision, training and performance evaluation; • Budgeting procedures and techniques;
• Research methods and statistical analysis;
• Problem solving and conflict resolution practices and techniques; DIVISION MANAGER (136)
• Pertinent local, State and Federal rules, regulations and laws; and
Ability to:
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations to resolve specific issues, complaints or problems;
• Work effectively as a member of the department’s management team to achieve common goals and be able to deliver excellent customer service to both internal and external City clients;
• Present statistical and narrative reports or correspondence clearly, concisely, logically, accurately and convincingly in oral and written form;
• Establish and maintain tactful and constructive relationships by collaborating with City employees including elected and senior officials and managers, the general public, and other governmental representatives;
• Work effectively and coordinate multiple projects and complex tasks simultaneously in time-sensitive situations and meet deadlines;
• Understand, interpret, and apply rules, standards, or procedures and persuade others to accept or adopt recommendations;
• Read, interpret and properly apply rules, regulations, laws and policies; • Exercise good judgment in structuring and organizing work and setting priorities; • Formulate reasonable and effective conclusions;
• Determine methodologies and obtain basic data necessary to evaluate solutions to complex problems and issues with multiple variables;
• Train, supervise, or evaluate assigned staff and their work; • Make sound decisions in a manner consistent with the essential job functions; • Communicate logically and clearly both orally and in writing; and • Walk or stand for extended periods of time and bend, stoop, crawl, climb, and lift as necessary to perform assigned duties.
SUPERVISION RECEIVED
Works under the general direction of a Deputy Director, Assistant Director, Director, or other executive management staff.
SUPERVISION EXERCISED
Manages the professional, technical, and administrative support staff assigned.
CONFLICT OF INTEREST
Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager’s Directive 100.
CLASSIFICATION HISTORY
Established 06/2026 (merge of various Division Manager classifications Citywide) City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Accounting Division Manager 109 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Asst Building Official 222 9 95.373288$ 16,531.37$ 198,376.44$ 123.434077$ 21,395.24$ 256,742.88$ Asst City Attorney 015 9 110.845962$ 19,213.30$ 230,559.60$ 143.452673$ 24,865.13$ 298,381.56$ Asst City Clerk 010 9 84.381692$ 14,626.16$ 175,513.92$ 109.189904$ 18,926.25$ 227,115.00$ Asst City Librarian 012 9 96.582750$ 16,741.01$ 200,892.12$ 124.990962$ 21,665.10$ 259,981.20$ Asst City Manager 016 9 143.042827$ 24,794.09$ 297,529.08$ 185.105654$ 32,084.98$ 385,019.76$ Asst Dir of Community Dev 038 9 109.164981$ 18,921.93$ 227,063.16$ 141.914192$ 24,598.46$ 295,181.52$ Asst Dir of Electric Util 021 9 130.850654$ 22,680.78$ 272,169.36$ 169.337712$ 29,351.87$ 352,222.44$ Asst Dir of Finance 022 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ Asst Dir of Human Resources 018 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23, 360.31$ 280,323.72$ Asst Dir of Pub Works/City Eng 071 9 114.842769$ 19,906.08$ 238,872.96$ 148.624154$ 25,761.52$ 309,138.24$ Asst Dir of Water & Sewer Util 014 9 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Asst Fire Chief 024 9B 144.731423$ 25,086.78$ 301,041.36$ 187.309038$ 32,466.90$ 389,602.80$ Asst Fire Marshal 026 9B 111.007846$ 19,241.36$ 230,896.32$ 143.657250$ 24,900.59$ 298,807. 08$
Asst Fleet Manager 046 9 62.603365$ 10,851.25$ 130,215.00$ 81.008769$ 14,041.52$ 168,498.24$ Asst Police Chief 027 9A 153.086596$ 26,535.01$ 318,420.12$ 190.489673$ 33,018.21$ 396,218.52$ Asst To The City Manager 028 9 101.802808$ 17,645.82$ 211,749.84$ 131.740385$ 22,835.00$ 274,020.00$ Audit Manager 201 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Battalion Chief 036 9B 119.595692$ 20,729.92$ 248,759.04$ 154.762212$ 26,825.45$ 321,905.40$ Battalion Chief 24 Hrs 036S 9BS 81.357610$ 19,742.78$ 236,913.36$ 105.280426$ 25,548.05$ 306,576.60$ Budget
& Treasury Division Mgr 113 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Building Maintenance Manager 041 9 79.240269$ 13,734.98$ 164,819.76$ 102.546577$ 17,774.74$ 213,296.88$ Building Official 042 9 104.916865$ 18,185.59$ 218,227.08$ 135.771923$ 23,533.80$ 282,405.60$ Cemetery Operations Manager 045 9 63.364327$ 10,983.15$ 131,797.80$ 81.999808$ 14,213.30$ 170,559.60$ Chief Asst City Attorney 037 9 127.472538$ 22,095.24$ 265,142.88$ 164.970519$ 28,594.89$ 343,138.68$ Chief Operating Officer 311 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ City Attorney 060 Appointed 181.668462$ 31,489.20$ 377,870.40$ City Auditor 067 9 104.138365$ 18, 050.65$ 216, 607.80$ 134.771019$ 23, 360.31$ 280, 323.72$ Minimum Salary Maximum Salary
All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 1 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
City Clerk 063 Elected 1,575.00$ 18,900.00$
City Council Member CNCL Elected 2,100.00$ 25,200.00$ City Librarian 066 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ City Manager 069 Appointed 207.099692$ 35,897.28$ 430,767.36$ Communications & Outreach Mgr 083 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ Communications Operations Mgr 068 9 81.513173$ 14,128.95$ 169,547.40$ 105.486808$ 18,284.38$ 219,412.56$ Compliance Manager 081 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Contracts Manager 342 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Deputy City Attorney I 170 9 69.272654$ 12,007.26$ 144,087.12$ 89.645712$ 15,538.59$ 186,463.08$ Deputy City Attorney II 172 9 80.818096$ 14,008.47$ 168,101.64$ 104.590154$ 18,128.96$ 217,547.52$ Deputy City Clerk 178 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Deputy City Manager 079 9 111.985962$ 19,410.90$ 232,930.80$ 144.912288$ 25,118.13$ 301, 417.56$ Deputy Director 176 9 90.653596$ 15,713.29$ 188,559.48$ 117.317250$ 20,334.99$ 244,019.88$ Deputy Fire Chief 080 9B 131.573423$ 22,806.06$ 273,672.72$ 170.282250$ 29,515.59$ 354,187.08$ Development Project Manager 158 9 90.647654$ 15,712.26$ 188,547.12$ 117.307212$ 20,333.25$ 243,999.00$ Development Review Officer 144 9 87.699577$ 15,201.26$ 182,415.12$ 113.494212$ 19,672.33$ 236,067.96$ Director of Community Developm 090 9 130.185635$
22,565.51$ 270,786.12$ 168.478327$ 29,202.91$ 350,434.92$ Director of Econ Dev and Sust 085 9 118.999615$ 20,626.60$ 247,519.20$ 153.509654$ 26,608.34$ 319,300.08$ Director of Finance 087 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Human Resources 088 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Inf Technology/CIO 089 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Public Works 091 9 137.706462$ 23,869.12$ 286,429.44$ 178.208250$ 30,889.43$ 370,673.16$ Director of Silicon Valley Pwr 108 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ Director of Wtr & Sewer Utils 102 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Elec Div Mgr - Engineering 104Q 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Generation 104R 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Operations 104P 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Substations 104M 9E 108.135173$ 18, 743.43$ 224, 921.16$ 139.949308$ 24, 257.88$ 291, 094.56$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 2 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Elec Div Mgr - Transm, Distrib 104S 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr-Mkt A & P 107F 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Division Manager 104 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Program Manager 424 9E 94.038750$ 16,300.05$ 195,600.60$ 121.689404$ 21,092.83$ 253,113.96$ Elec Util Chief Oper Officer 116 9 143.939192$ 24,949.46$ 299,393.52$ 186.277096$ 32,288.03$ 387,456.36$ Elec Util Risk Control Analyst 697 9E 84.217038$ 14,597.62$ 175,171.44$ 108.990058$ 18,891.61$ 226,699.32$ Emergency Services Officer 106 9 97.889481$ 16,967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Environmental Programs Mgr 461 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Executive Assistant 187 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Fire Chief 117 9B 157.405038$ 27,283.54$ 327,402.48$ 203.689962$ 35,306.26$ 423,675.12$ Fire Marshal 120 9B 119.594942$ 20,729.79$ 248, 757.48$ 154.758000$ 26,824.72$ 321,896.64$ Fleet Manager 034 9 75.500654$ 13,086.78$ 157,041.36$ 97.701808$ 16,934.98$ 203,219.76$ Housing & Comm Svc Div Mgr 075 9 90.730038$ 15,726.54$ 188,718.48$ 117.421500$ 20,353.06$ 244,236.72$ Housing Development Officer 749 9 71.253692$ 12,350.64$ 148,207.68$ 92.210654$ 15,983.18$ 191,798.16$ Human Resources Div Mgr 139 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853. 68$
Information Technology Svc Mgr 112 9 83.980673$ 14,556.65$ 174,679.80$ 108.670385$ 18,836.20$ 226,034.40$ Inspection Manager 134 9 89.868115$ 15,577.14$ 186,925.68$ 116.309308$ 20,160.28$ 241,923.36$ Legal Executive Assistant 185 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Library Div Mgr -Support Svcs 127G 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Management Analyst 008 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Mayor MAYOR Elected 2,625.00$ 31,500.00$
Municipal Services Div Mgr 110 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Park Maint & Operations Superv 131 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Parks & Recreation Director 132 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Parks Const, Mtc & Repair Mgr 130 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Performance Auditor I 203 9 51.992769$ 9,012.08$ 108,144.96$ 67.290519$ 11,663.69$ 139,964.28$ Performance Auditor II 204 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Plan Review Manager 629 9 90.834346$ 15, 744.62$ 188, 935.44$ 117.539654$ 20, 373.54$ 244, 482.48$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 3 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Planning Manager 072 9 94.726788$ 16,419.31$ 197,031.72$ 122.586000$ 21,248.24$ 254,978.88$ Police Captain 138 9A 150.016096$ 26,002.79$ 312,033.48$ 181.432385$ 31,448.28$ 377,379.36$ Police Chief 141 Elected 29,473.88$ 353,686.56$ Police Records Manager 647 9 64.268019$ 11,139.79$ 133,677.48$ 83.174423$ 14,416.90$ 173,002.80$ Power System Scheduler/Trader 674 9E 80.651250$ 13,979.55$ 167,754.60$ 104.374673$ 18,091.61$ 217,099.32$ Power Trader 673 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Principal Accountant 148 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Electric Utility Eng 145 9E 102.998365$ 17,853.05$ 214,236.60$ 133.290346$ 23,103.66$ 277,243.92$ Principal Eng - Water & Sewer 142W 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Principal Eng/City Surveyor 140 9 104.864135$ 18,176.45$ 218,117.40$ 135.709212$ 23,522.93$ 282,275.16$ Principal Engineer 142 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Pr
incipal Financial Analyst 149 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Planner 143 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Power Analyst 154 9E 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Util Info System Mgr 146 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Public Information Officer 077 9 97.889481$
16,967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Public Records Manager 082 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Purchasing Division Manager 147 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Recreation Manager 150 9 81.311654$ 14,094.02$ 169,128.24$ 105.222635$ 18,238.59$ 218,863.08$ Risk Manager 700 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Sr Counsel for SVP 179 9 119.543827$ 20,720.93$ 248,651.16$ 154.211538$ 26,730.00$ 320,760.00$ Sr Deputy City Attorney 161 9 85.906096$ 14,890.39$ 178,684.68$ 111.179712$ 19,271.15$ 231,253.80$ Sr Elec Div Mgr 173 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Elec Div Mgr-Mkt A&P 174A 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Information Tech Svcs Mgr 743 9 92.022923$ 15,950.64$ 191,407.68$ 119.089731$ 20,642.22$ 247,706.64$ Sr Management Analyst 742 9 68.630192$ 11,895.90$ 142,750.80$ 88.823250$ 15,396.03$ 184,752.36$ Sr Performance Auditor 202 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Sr Power System Schedlr/Trader 772 9E 86.684654$ 15, 025.34$ 180, 304.08$ 112.187423$ 19, 445.82$ 233, 349.84$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 4 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Street Superintendent 159 9 82.409885$ 14,284.38$ 171,412.56$ 106.654558$ 18,486.79$ 221,841.48$ Transportation Manager 171 9 100.781135$ 17,468.73$ 209,624.76$ 130.426558$ 22,607.27$ 271,287.24$ Utility Business Systems Mgr 898 9 80.414942$ 13,938.59$ 167,263.08$ 104.061923$ 18,037.40$ 216,448.80$ Utility Operations Engineer 155 9 84.891288$ 14,714.49$ 176,573.88$ 109.851981$ 19,041.01$ 228,492.12$ Water & Sewer Operations Mgr 180 9 83.438596$ 14,462.69$ 173,552.28$ 107.989154$ 18,718.12$ 224,617.44$ Water & Sewer Superintendent 029 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Web & Digital Media Manager 073 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 5 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Accounting Division Manager 109 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Asst Building Official 222 9 95.373288$ 16,531.37$ 198,376.44$ 123.434077$ 21,395.24$ 256,742.88$ Asst City Attorney 015 9 110.845962$ 19,213.30$ 230,559.60$ 143.452673$ 24,865.13$ 298,381.56$ Asst City Clerk 010 9 84.381692$ 14,626.16$ 175,513.92$ 109.189904$ 18,926.25$ 227,115.00$ Asst City Librarian 012 9 96.582750$ 16,741.01$ 200,892.12$ 124.990962$ 21,665.10$ 259,981.20$ Asst City Manager 016 9 143.042827$ 24,794.09$ 297,529.08$ 185.105654$ 32,084.98$ 385,019.76$ Asst Dir of Community Dev 038 9 109.164981$ 18,921.93$ 227,063.16$ 141.914192$ 24,598.46$ 295,181.52$ Asst Dir of Electric Util 021 9 130.850654$ 22,680.78$ 272,169.36$ 169.337712$ 29,351.87$ 352,222.44$ Asst Dir of Finance 022 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ Asst Dir of Human Resources 018 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23, 360.31$ 280,323.72$ Asst Dir of Pub Works/City Eng 071 9 114.842769$ 19,906.08$ 238,872.96$ 148.624154$ 25,761.52$ 309,138.24$ Asst Dir of Water & Sewer Util 014 9 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Asst Fire Chief 024 9B 144.731423$ 25,086.78$ 301,041.36$ 187.309038$ 32,466.90$ 389,602.80$ Asst Fire Marshal 026 9B 111.007846$ 19,241.36$ 230,896.32$ 143.657250$ 24,900.59$ 298,807. 08$
Asst Fleet Manager 046 9 62.603365$ 10,851.25$ 130,215.00$ 81.008769$ 14,041.52$ 168,498.24$ Asst Police Chief 027 9A 153.086596$ 26,535.01$ 318,420.12$ 190.489673$ 33,018.21$ 396,218.52$ Asst To The City Manager 028 9 101.802808$ 17,645.82$ 211,749.84$ 131.740385$ 22,835.00$ 274,020.00$ Audit Manager 201 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Battalion Chief 036 9B 119.595692$ 20,729.92$ 248,759.04$ 154.762212$ 26,825.45$ 321,905.40$ Battalion Chief 24 Hrs 036S 9BS 81.357610$ 19,742.78$ 236,913.36$ 105.280426$ 25,548.05$ 306,576.60$ Budget
& Treasury Division Mgr 113 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Building Maintenance Manager 041 9 79.240269$ 13,734.98$ 164,819.76$ 102.546577$ 17,774.74$ 213,296.88$ Building Official 042 9 104.916865$ 18,185.59$ 218,227.08$ 135.771923$ 23,533.80$ 282,405.60$ Cemetery Operations Manager 045 9 63.364327$ 10,983.15$ 131,797.80$ 81.999808$ 14,213.30$ 170,559.60$ Chief Asst City Attorney 037 9 127.472538$ 22,095.24$ 265,142.88$ 164.970519$ 28,594.89$ 343,138.68$ Chief Operating Officer 311 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ City Attorney 060 Appointed 181.668462$ 31,489.20$ 377,870.40$ City Auditor 067 9 104.138365$ 18, 050.65$ 216, 607.80$ 134.771019$ 23, 360.31$ 280, 323.72$ Minimum Salary Maximum Salary
All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 1 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
City Clerk 063 Elected 1,575.00$ 18,900.00$
City Council Member CNCL Elected 2,100.00$ 25,200.00$ City Librarian 066 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ City Manager 069 Appointed 211.241712$ 36,615.23$ 439,382.76$ Communications & Outreach Mgr 083 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ Communications Operations Mgr 068 9 81.513173$ 14,128.95$ 169,547.40$ 105.486808$ 18,284.38$ 219,412.56$ Compliance Manager 081 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Contracts Manager 342 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Deputy City Attorney I 170 9 69.272654$ 12,007.26$ 144,087.12$ 89.645712$ 15,538.59$ 186,463.08$ Deputy City Attorney II 172 9 80.818096$ 14,008.47$ 168,101.64$ 104.590154$ 18,128.96$ 217,547.52$ Deputy City Clerk 178 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Deputy City Manager 079 9 111.985962$ 19,410.90$ 232,930.80$ 144.912288$ 25,118.13$ 301, 417.56$ Deputy Director 176 9 90.653596$ 15,713.29$ 188,559.48$ 117.317250$ 20,334.99$ 244,019.88$ Deputy Fire Chief 080 9B 131.573423$ 22,806.06$ 273,672.72$ 170.282250$ 29,515.59$ 354,187.08$ Development Project Manager 158 9 90.647654$ 15,712.26$ 188,547.12$ 117.307212$ 20,333.25$ 243,999.00$ Development Review Officer 144 9 87.699577$ 15,201.26$ 182,415.12$ 113.494212$ 19,672.33$ 236,067.96$ Director of Community Developm 090 9 130.185635$
22,565.51$ 270,786.12$ 168.478327$ 29,202.91$ 350,434.92$ Director of Econ Dev and Sust 085 9 118.999615$ 20,626.60$ 247,519.20$ 153.509654$ 26,608.34$ 319,300.08$ Director of Finance 087 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Human Resources 088 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Inf Technology/CIO 089 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Public Works 091 9 137.706462$ 23,869.12$ 286,429.44$ 178.208250$ 30,889.43$ 370,673.16$ Director of Silicon Valley Pwr 108 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ Director of Wtr & Sewer Utils 102 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Elec Div Mgr - Engineering 104Q 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Generation 104R 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Operations 104P 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Substations 104M 9E 108.135173$ 18, 743.43$ 224, 921.16$ 139.949308$ 24, 257.88$ 291, 094.56$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 2 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Elec Div Mgr - Transm, Distrib 104S 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr-Mkt A & P 107F 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Division Manager 104 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Program Manager 424 9E 94.038750$ 16,300.05$ 195,600.60$ 121.689404$ 21,092.83$ 253,113.96$ Elec Util Chief Oper Officer 116 9 143.939192$ 24,949.46$ 299,393.52$ 186.277096$ 32,288.03$ 387,456.36$ Elec Util Risk Control Analyst 697 9E 84.217038$ 14,597.62$ 175,171.44$ 108.990058$ 18,891.61$ 226,699.32$ Emergency Services Officer 106 9 97.889481$ 16,967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Environmental Programs Mgr 461 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Executive Assistant 187 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Fire Chief 117 9B 157.405038$ 27,283.54$ 327,402.48$ 203.689962$ 35,306.26$ 423,675.12$ Fire Marshal 120 9B 119.594942$ 20,729.79$ 248, 757.48$ 154.758000$ 26,824.72$ 321,896.64$ Fleet Manager 034 9 75.500654$ 13,086.78$ 157,041.36$ 97.701808$ 16,934.98$ 203,219.76$ Housing & Comm Svc Div Mgr 075 9 90.730038$ 15,726.54$ 188,718.48$ 117.421500$ 20,353.06$ 244,236.72$ Housing Development Officer 749 9 71.253692$ 12,350.64$ 148,207.68$ 92.210654$ 15,983.18$ 191,798.16$ Human Resources Div Mgr 139 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853. 68$
Information Technology Svc Mgr 112 9 83.980673$ 14,556.65$ 174,679.80$ 108.670385$ 18,836.20$ 226,034.40$ Inspection Manager 134 9 89.868115$ 15,577.14$ 186,925.68$ 116.309308$ 20,160.28$ 241,923.36$ Legal Executive Assistant 185 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Library Div Mgr -Support Svcs 127G 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Management Analyst 008 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Mayor MAYOR Elected 2,625.00$ 31,500.00$
Municipal Services Div Mgr 110 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Park Maint & Operations Superv 131 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Parks & Recreation Director 132 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Parks Const, Mtc & Repair Mgr 130 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Performance Auditor I 203 9 51.992769$ 9,012.08$ 108,144.96$ 67.290519$ 11,663.69$ 139,964.28$ Performance Auditor II 204 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Plan Review Manager 629 9 90.834346$ 15, 744.62$ 188, 935.44$ 117.539654$ 20, 373.54$ 244, 482.48$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 3 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Planning Manager 072 9 94.726788$ 16,419.31$ 197,031.72$ 122.586000$ 21,248.24$ 254,978.88$ Police Captain 138 9A 150.016096$ 26,002.79$ 312,033.48$ 181.432385$ 31,448.28$ 377,379.36$ Police Chief 141 Elected 29,473.88$ 353,686.56$ Police Records Manager 647 9 64.268019$ 11,139.79$ 133,677.48$ 83.174423$ 14,416.90$ 173,002.80$ Power System Scheduler/Trader 674 9E 80.651250$ 13,979.55$ 167,754.60$ 104.374673$ 18,091.61$ 217,099.32$ Power Trader 673 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Principal Accountant 148 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Electric Utility Eng 145 9E 102.998365$ 17,853.05$ 214,236.60$ 133.290346$ 23,103.66$ 277,243.92$ Principal Eng - Water & Sewer 142W 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Principal Eng/City Surveyor 140 9 104.864135$ 18,176.45$ 218,117.40$ 135.709212$ 23,522.93$ 282,275.16$ Principal Engineer 142 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Pr
incipal Financial Analyst 149 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Planner 143 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Power Analyst 154 9E 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Util Info System Mgr 146 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Public Information Officer 077 9 97.889481$
16,967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Public Records Manager 082 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Purchasing Division Manager 147 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Recreation Manager 150 9 81.311654$ 14,094.02$ 169,128.24$ 105.222635$ 18,238.59$ 218,863.08$ Risk Manager 700 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Sr Counsel for SVP 179 9 119.543827$ 20,720.93$ 248,651.16$ 154.211538$ 26,730.00$ 320,760.00$ Sr Deputy City Attorney 161 9 85.906096$ 14,890.39$ 178,684.68$ 111.179712$ 19,271.15$ 231,253.80$ Sr Elec Div Mgr 173 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Elec Div Mgr-Mkt A&P 174A 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Information Tech Svcs Mgr 743 9 92.022923$ 15,950.64$ 191,407.68$ 119.089731$ 20,642.22$ 247,706.64$ Sr Management Analyst 742 9 68.630192$ 11,895.90$ 142,750.80$ 88.823250$ 15,396.03$ 184,752.36$ Sr Performance Auditor 202 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Sr Power System Schedlr/Trader 772 9E 86.684654$ 15, 025.34$ 180, 304.08$ 112.187423$ 19, 445.82$ 233, 349.84$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 4 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Street Superintendent 159 9 82.409885$ 14,284.38$ 171,412.56$ 106.654558$ 18,486.79$ 221,841.48$ Transportation Manager 171 9 100.781135$ 17,468.73$ 209,624.76$ 130.426558$ 22,607.27$ 271,287.24$ Utility Business Systems Mgr 898 9 80.414942$ 13,938.59$ 167,263.08$ 104.061923$ 18,037.40$ 216,448.80$ Utility Operations Engineer 155 9 84.891288$ 14,714.49$ 176,573.88$ 109.851981$ 19,041.01$ 228,492.12$ Water & Sewer Operations Mgr 180 9 83.438596$ 14,462.69$ 173,552.28$ 107.989154$ 18,718.12$ 224,617.44$ Water & Sewer Superintendent 029 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Web & Digital Media Manager 073 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 5 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 7/5/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Asst Building Official 222 9 95.373288$ 16,531.37$ 198,376.44$ 123.434077$ 21,395.24$ 256,742.88$ Asst City Attorney 015 9 110.845962$ 19,213.30$ 230,559.60$ 143.452673$ 24,865.13$ 298,381.56$ Asst City Clerk 010 9 84.381692$ 14,626.16$ 175,513.92$ 109.189904$ 18,926.25$ 227,115.00$ Asst City Librarian 012 9 96.582750$ 16,741.01$ 200,892.12$ 124.990962$ 21,665.10$ 259,981.20$ Asst City Manager 016 9 143.042827$ 24,794.09$ 297,529.08$ 185.105654$ 32,084.98$ 385,019.76$ Asst Dir of Community Dev 038 9 109.164981$ 18,921.93$ 227,063.16$ 141.914192$ 24,598.46$ 295,181.52$ Asst Dir of Electric Util 021 9 130.850654$ 22,680.78$ 272,169.36$ 169.337712$ 29,351.87$ 352,222.44$ Asst Dir of Finance 022 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ Asst Dir of Human Resources 018 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ Asst Dir of Pub Works/City Eng 071 9 114.842769$ 19,906.08$ 238,872.96$ 148.624154$ 25, 761.52$ 309,138.24$ Asst Dir of Water & Sewer Util 014 9 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Asst Fire Chief 024 9B 144.731423$ 25,086.78$ 301,041.36$ 187.309038$ 32,466.90$ 389,602.80$ Asst Fire Marshal 026 9B 111.007846$ 19,241.36$ 230,896.32$ 143.657250$ 24,900.59$ 298,807.08$ Asst Fleet Manager 046 9 62.603365$ 10,851.25$ 130,215.00$ 81.008769$ 14,041.52$ 168,498. 24$
Asst Police Chief 027 9A 153.086596$ 26,535.01$ 318,420.12$ 190.489673$ 33,018.21$ 396,218.52$ Asst To The City Manager 028 9 101.802808$ 17,645.82$ 211,749.84$ 131.740385$ 22,835.00$ 274,020.00$ Battalion Chief 036 9B 119.595692$ 20,729.92$ 248,759.04$ 154.762212$ 26,825.45$ 321,905.40$ Battalion Chief 24 Hrs 036S 9BS 81.357610$ 19,742.78$ 236,913.36$ 105.280426$ 25,548.05$ 306,576.60$ Building Maintenance Manager 041 9 79.240269$ 13,734.98$ 164,819.76$ 102.546577$ 17,774.74$ 213,296.88$ Building Official 042 9 104.916865$ 18,185.59$ 218,227.08$ 135.771923$ 23,533.80$ 282,405.60$ Cem
etery Operations Manager 045 9 63.364327$ 10,983.15$ 131,797.80$ 81.999808$ 14,213.30$ 170,559.60$ Chief Asst City Attorney 037 9 127.472538$ 22,095.24$ 265,142.88$ 164.970519$ 28,594.89$ 343,138.68$ Chief Operating Officer 311 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ City Attorney 060 Appointed 181.668462$ 31,489.20$ 377,870.40$ City Auditor 067 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ City Clerk 063 Elected 1,575.00$ 18,900.00$
City Council Member CNCL Elected 2,100.00$ 25,200.00$ City Librarian 066 9 129.926538$ 22, 520.60$ 270, 247.20$ 168.137423$ 29, 143.82$ 349, 725.84$ Minimum Salary Maximum Salary
All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 1 of 4 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 7/5/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
City Manager 069 Appointed 211.241712$ 36,615.23$ 439,382.76$ Communications & Outreach Mgr 083 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ Communications Operations Mgr 068 9 81.513173$ 14,128.95$ 169,547.40$ 105.486808$ 18,284.38$ 219,412.56$ Compliance Manager 081 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Contracts Manager 342 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Deputy City Attorney I 170 9 69.272654$ 12,007.26$ 144,087.12$ 89.645712$ 15,538.59$ 186,463.08$ Deputy City Attorney II 172 9 80.818096$ 14,008.47$ 168,101.64$ 104.590154$ 18,128.96$ 217,547.52$ Deputy City Clerk 178 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Deputy City Manager 079 9 111.985962$ 19,410.90$ 232,930.80$ 144.912288$ 25,118.13$ 301,417.56$ Deputy Director 176 9 90.653596$ 15,713.29$ 188,559.48$ 123.300428$ 21,372.07$ 256,464.89$ Deputy Fire Chief 080 9B 131.573423$ 22,806.06$ 273,672.72$ 170.282250$ 29,515.59$ 354, 187.08$ Development Project Manager 158 9 90.647654$ 15,712.26$ 188,547.12$ 117.307212$ 20,333.25$ 243,999.00$ Development Review Officer 144 9 87.699577$ 15,201.26$ 182,415.12$ 113.494212$ 19,672.33$ 236,067.96$ Director of Community Developm 090 9 130.185635$ 22,565.51$ 270,786.12$ 168.478327$ 29,202.91$ 350,434.92$ Director of Econ Dev and Sust 085 9 118.999615$ 20,626.60$ 247,519.20$ 153.509654$ 26,608.34$ 319,300.08$ Director of Finance 087 9 129.926538$
22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Human Resources 088 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Inf Technology/CIO 089 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Public Works 091 9 137.706462$ 23,869.12$ 286,429.44$ 178.208250$ 30,889.43$ 370,673.16$ Director of Silicon Valley Pwr 108 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ Director of Wtr & Sewer Utils 102 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Division Manager 136 9 86.142519$ 14,931.37$ 179,176.44$ 117.421500$ 20,353.06$ 244,236.72$ Elec Div Mgr - Engineering 104Q 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr - Generation 104R 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr - Operations 104P 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr - Substations 104M 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr - Transm, Distrib 104S 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr-Mkt A & P 107F 9E 117.750558$ 20, 410.10$ 244, 921.16$ 144.684361$ 25, 078.62$ 300, 943.47$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 2 of 4 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 7/5/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Elec Division Manager 104 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Program Manager 424 9E 94.038750$ 16,300.05$ 195,600.60$ 121.689404$ 21,092.83$ 253,113.96$ Elec Util Chief Oper Officer 116 9 143.939192$ 24,949.46$ 299,393.52$ 186.277096$ 32,288.03$ 387,456.36$ Elec Util Risk Control Analyst 697 9E 84.217038$ 14,597.62$ 175,171.44$ 108.990058$ 18,891.61$ 226,699.32$ Emergency Services Officer 106 9 97.889481$ 16,967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Environmental Programs Mgr 461 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Executive Assistant 187 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Fire Chief 117 9B 157.405038$ 27,283.54$ 327,402.48$ 203.689962$ 35,306.26$ 423,675.12$ Fire Marshal 120 9B 119.594942$ 20,729.79$ 248,757.48$ 154.758000$ 26,824.72$ 321,896.64$ Fleet Manager 034 9 75.500654$ 13,086.78$ 157,041.36$ 97.701808$ 16,934.98$ 203,219.76$ Housing Development Officer 749 9 71.253692$ 12,350.64$ 148, 207.68$ 92.210654$ 15,983.18$ 191,798.16$ Information Technology Svc Mgr 112 9 83.980673$ 14,556.65$ 174,679.80$ 108.670385$ 18,836.20$ 226,034.40$ Inspection Manager 134 9 89.868115$ 15,577.14$ 186,925.68$ 116.309308$ 20,160.28$ 241,923.36$ Legal Executive Assistant 185 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Library Div Mgr -Support Svcs 127G 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104. 08$
Management Analyst 008 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Mayor MAYOR Elected 2,625.00$ 31,500.00$
Park Maint & Operations Superv 131 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Parks & Recreation Director 132 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Parks Const, Mtc & Repair Mgr 130 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Performance Auditor I 203 9 51.992769$ 9,012.08$ 108,144.96$ 67.290519$ 11,663.69$ 139,964.28$ Performance Auditor II 204 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Plan Review Manager 629 9 90.834346$ 15,744.62$ 188,935.44$ 117.539654$ 20,373.54$ 244,482.48$ Planning Manager 072 9 94.726788$ 16,419.31$ 197,031.72$ 122.586000$ 21,248.24$ 254,978.88$ Police Captain 138 9A 150.016096$ 26,002.79$ 312,033.48$ 181.432385$ 31,448.28$ 377,379.36$ Police Chief 141 Elected 29,473.88$ 353,686.56$ Police Records Manager 647 9 64.268019$ 11,139.79$ 133,677.48$ 83.174423$ 14,416.90$ 173,002.80$ Power System Scheduler/Trader 674 9E 80.651250$ 13, 979.55$ 167, 754.60$ 104.374673$ 18, 091.61$ 217, 099.32$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 3 of 4 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 7/5/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Power Trader 673 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Principal Accountant 148 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Electric Utility Eng 145 9E 102.998365$ 17,853.05$ 214,236.60$ 137.794630$ 23,884.40$ 286,612.83$ Principal Eng - Water & Sewer 142W 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Principal Eng/City Surveyor 140 9 104.864135$ 18,176.45$ 218,117.40$ 135.709212$ 23,522.93$ 282,275.16$ Principal Engineer 142 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Principal Financial Analyst 149 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Planner 143 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Power Analyst 154 9E 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Util Info System Mgr 146 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Public Information Officer 077 9 97.889481$ 16,967.51$ 203, 610.12$ 126.673096$ 21,956.67$ 263,480.04$ Public Records Manager 082 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Recreation Manager 150 9 81.311654$ 14,094.02$ 169,128.24$ 105.222635$ 18,238.59$ 218,863.08$ Sr Counsel for SVP 179 9 119.543827$ 20,720.93$ 248,651.16$ 154.211538$ 26,730.00$ 320,760.00$ Sr Deputy City Attorney 161 9 85.906096$ 14,890.39$ 178,684.68$ 111.179712$ 19,271.15$ 231,253. 80$
Sr Elec Div Mgr 173 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Elec Div Mgr-Mkt A&P 174A 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Information Tech Svcs Mgr 743 9 92.022923$ 15,950.64$ 191,407.68$ 119.089731$ 20,642.22$ 247,706.64$ Sr Management Analyst 742 9 68.630192$ 11,895.90$ 142,750.80$ 88.823250$ 15,396.03$ 184,752.36$ Sr Performance Auditor 202 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Sr Power System Schedlr/Trader 772 9E 86.684654$ 15,025.34$ 180,304.08$ 112.187423$ 19,445. 82$ 233,349.84$ Street Superintendent 159 9 82.409885$ 14,284.38$ 171,412.56$ 106.654558$ 18,486.79$ 221,841.48$ Transportation Manager 171 9 100.781135$ 17,468.73$ 209,624.76$ 130.426558$ 22,607.27$ 271,287.24$ Utility Business Systems Mgr 898 9 80.414942$ 13,938.59$ 167,263.08$ 104.061923$ 18,037.40$ 216,448.80$ Utility Operations Engineer 155 9 84.891288$ 14,714.49$ 176,573.88$ 109.851981$ 19,041.01$ 228,492.12$ Water & Sewer Operations Mgr 180 9 83.438596$ 14,462.69$ 173,552.28$ 107.989154$ 18,718.12$ 224,617.44$ Water & Sewer Superintendent 029 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Web & Digital Media Manager 073 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 4 of 4 Resolution/Updated Unclassified Salary Plan Page 1 of 2
RESOLUTION NO. __________
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
TO ADOPT THE AMENDED UNCLASSIFIED SALARY PLANS
FOR THE POSITION OF CITY ATTORNEY, CITY MANAGER,
AND VARIOUS OTHER POSITIONS WITH AN APPROVAL DATE
OF JUNE 23, 2026, AND AN EFFECTIVE DATE OF MARCH 1,
2026, MAY 10, 2026, AND JULY 5, 2026
WHEREAS, the City of Santa Clara contracts with CalPERS to provide retirement benefits; WHEREAS, to comply with the California Code Regulations section 570.5, the City of Santa Clara shall among other things, have publicly available pay schedules approved and adopted by the City Council which shall indicate an effective date and date of any revisions; WHEREAS, as required by the California Code Regulations section 570.5 and as mandated by CalPERS, the City Council deems it to be in the best interests of the City to adopt the Amended Unclassified Salary Plans for City of Santa Clara classifications when there are salary modifications to existing classifications, and when new classifications are created and salary ranges need to be established, or when existing classifications are deleted; WHEREAS, the attached Unclassified Salary Plan, attached as Exhibit 1 , reflects salary modification for the position of City Attorney, with an approval date of June 23, 2026, and an effective date of March 1, 2026;
and
WHEREAS, the attached Unclassified Salary Plan, attached as Exhibit 2, reflects salary modification for the position of City Manager, with an approval date of June 23, 2026, and an effective date of May 10, 2026;
and
WHEREAS, the attached Unclassified Salary Plan, attached as Exhibit 3, reflects salary modifications to other existing classifications, new classifications, and deletion of existing classifications, with an approval date of June 23, 2026, and an effective date of July 5, 2026.
Resolution/Updated Unclassified Salary Plan Page 2 of 2
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That the City hereby adopts the Amended Unclassified Salary Plans effective March 1, 2026, May 10, 2026, and July 5, 2026 reflecting wage increase s approved by the City Council on June 23, 2026.
2. Effective date. In accordance with the California Code Regulations section 570.5 and to comply with CalPERS, the attached salary schedules for unclassified positions, shall be adopted with an approval date of June 23, 2026, and have an effective date of March 1, 2026 for the position of City Attorney, May 10, 2026 for the position of City Manager, and July 5, 2026 for all other changes.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 27TH DAY OF JANUARY, 2026, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
ATTEST: ______________________
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments Incorporated by reference:
Exhibit 1: Unclassified Salary Plan (effective March 1, 2026) approved June 23, 2026 Exhibit 2: Unclassified Salary Plan (effective May 10, 2026) approved June 23, 2026 Exhibit 3: Unclassified Salary Plan (effective July 5, 2026) approved June 23, 2026
City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Accounting Division Manager 109 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Asst Building Official 222 9 95.373288$ 16,531.37$ 198,376.44$ 123.434077$ 21,395.24$ 256,742.88$ Asst City Attorney 015 9 110.845962$ 19,213.30$ 230,559.60$ 143.452673$ 24,865.13$ 298,381.56$ Asst City Clerk 010 9 84.381692$ 14,626.16$ 175,513.92$ 109.189904$ 18,926.25$ 227,115.00$ Asst City Librarian 012 9 96.582750$ 16,741.01$ 200,892.12$ 124.990962$ 21,665.10$ 259,981.20$ Asst City Manager 016 9 143.042827$ 24,794.09$ 297,529.08$ 185.105654$ 32,084.98$ 385,019.76$ Asst Dir of Community Dev 038 9 109.164981$ 18,921.93$ 227,063.16$ 141.914192$ 24,598.46$ 295,181.52$ Asst Dir of Electric Util 021 9 130.850654$ 22,680.78$ 272,169.36$ 169.337712$ 29,351.87$ 352,222.44$ Asst Dir of Finance 022 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ Asst Dir of Human Resources 018 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360. 31$ 280,323.72$ Asst Dir of Pub Works/City Eng 071 9 114.842769$ 19,906.08$ 238,872.96$ 148.624154$ 25,761.52$ 309,138.24$ Asst Dir of Water & Sewer Util 014 9 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Asst Fire Chief 024 9B 144.731423$ 25,086.78$ 301,041.36$ 187.309038$ 32,466.90$ 389,602.80$ Asst Fire Marshal 026 9B 111.007846$ 19,241.36$ 230,896.32$ 143.657250$ 24,900.59$ 298,807.08$
Asst Fleet Manager 046 9 62.603365$ 10,851.25$ 130,215.00$ 81.008769$ 14,041.52$ 168,498.24$ Asst Police Chief 027 9A 153.086596$ 26,535.01$ 318,420.12$ 190.489673$ 33,018.21$ 396,218.52$ Asst To The City Manager 028 9 101.802808$ 17,645.82$ 211,749.84$ 131.740385$ 22,835.00$ 274,020.00$ Audit Manager 201 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Battalion Chief 036 9B 119.595692$ 20,729.92$ 248,759.04$ 154.762212$ 26,825.45$ 321,905.40$ Battalion Chief 24 Hrs 036S 9BS 81.357610$ 19,742.78$ 236,913.36$ 105.280426$ 25,548.05$ 306,576.60$ Budget
& Treasury Division Mgr 113 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Building Maintenance Manager 041 9 79.240269$ 13,734.98$ 164,819.76$ 102.546577$ 17,774.74$ 213,296.88$ Building Official 042 9 104.916865$ 18,185.59$ 218,227.08$ 135.771923$ 23,533.80$ 282,405.60$ Cemetery Operations Manager 045 9 63.364327$ 10,983.15$ 131,797.80$ 81.999808$ 14,213.30$ 170,559.60$ Chief Asst City Attorney 037 9 127.472538$ 22,095.24$ 265,142.88$ 164.970519$ 28,594.89$ 343,138.68$ Chief Operating Officer 311 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ City Attorney 060 Appointed 181.668462$ 31,489.20$ 377,870.40$ City Auditor 067 9 104.138365$ 18,050. 65$ 216,607. 80$ 134.771019$ 23,360. 31$ 280,323. 72$ Minimum Salary Maximum Salary
All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 1 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
City Clerk 063 Elected 1,575.00$ 18,900.00$
City Council Member CNCL Elected 2,100.00$ 25,200.00$ City Librarian 066 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ City Manager 069 Appointed 207.099692$ 35,897.28$ 430,767.36$ Communications & Outreach Mgr 083 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ Communications Operations Mgr 068 9 81.513173$ 14,128.95$ 169,547.40$ 105.486808$ 18,284.38$ 219,412.56$ Compliance Manager 081 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Contracts Manager 342 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Deputy City Attorney I 170 9 69.272654$ 12,007.26$ 144,087.12$ 89.645712$ 15,538.59$ 186,463.08$ Deputy City Attorney II 172 9 80.818096$ 14,008.47$ 168,101.64$ 104.590154$ 18,128.96$ 217,547.52$ Deputy City Clerk 178 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Deputy City Manager 079 9 111.985962$ 19,410.90$ 232,930.80$ 144.912288$ 25,118.13$ 301,417. 56$ Deputy Director 176 9 90.653596$ 15,713.29$ 188,559.48$ 117.317250$ 20,334.99$ 244,019.88$ Deputy Fire Chief 080 9B 131.573423$ 22,806.06$ 273,672.72$ 170.282250$ 29,515.59$ 354,187.08$ Development Project Manager 158 9 90.647654$ 15,712.26$ 188,547.12$ 117.307212$ 20,333.25$ 243,999.00$ Development Review Officer 144 9 87.699577$ 15,201.26$ 182,415.12$ 113.494212$ 19,672.33$ 236,067.96$ Director of Community Developm 090 9 130.185635$ 22, 565.51$ 270,786.12$ 168.478327$ 29,202.91$ 350,434.92$ Director of Econ Dev and Sust 085 9 118.999615$ 20,626.60$ 247,519.20$ 153.509654$ 26,608.34$ 319,300.08$ Director of Finance 087 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Human Resources 088 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Inf Technology/CIO 089 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Public Works 091 9 137.706462$ 23,869.12$ 286,429.44$ 178.208250$ 30,889.43$ 370,673.16$ Director of Silicon Valley Pwr 108 9 164.504596$ 28, 514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ Director of Wtr & Sewer Utils 102 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Elec Div Mgr - Engineering 104Q 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Generation 104R 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Operations 104P 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Substations 104M 9E 108.135173$ 18,743. 43$ 224,921. 16$ 139.949308$ 24,257. 88$ 291,094. 56$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 2 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Elec Div Mgr - Transm, Distrib 104S 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr-Mkt A & P 107F 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Division Manager 104 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Program Manager 424 9E 94.038750$ 16,300.05$ 195,600.60$ 121.689404$ 21,092.83$ 253,113.96$ Elec Util Chief Oper Officer 116 9 143.939192$ 24,949.46$ 299,393.52$ 186.277096$ 32,288.03$ 387,456.36$ Elec Util Risk Control Analyst 697 9E 84.217038$ 14,597.62$ 175,171.44$ 108.990058$ 18,891.61$ 226,699.32$ Emergency Services Officer 106 9 97.889481$ 16,967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Environmental Programs Mgr 461 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Executive Assistant 187 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Fire Chief 117 9B 157.405038$ 27,283.54$ 327,402.48$ 203.689962$ 35,306.26$ 423,675.12$ Fire Marshal 120 9B 119.594942$ 20,729.79$ 248,757. 48$ 154.758000$ 26,824.72$ 321,896.64$ Fleet Manager 034 9 75.500654$ 13,086.78$ 157,041.36$ 97.701808$ 16,934.98$ 203,219.76$ Housing & Comm Svc Div Mgr 075 9 90.730038$ 15,726.54$ 188,718.48$ 117.421500$ 20,353.06$ 244,236.72$ Housing Development Officer 749 9 71.253692$ 12,350.64$ 148,207.68$ 92.210654$ 15,983.18$ 191,798.16$ Human Resources Div Mgr 139 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$
Information Technology Svc Mgr 112 9 83.980673$ 14,556.65$ 174,679.80$ 108.670385$ 18,836.20$ 226,034.40$ Inspection Manager 134 9 89.868115$ 15,577.14$ 186,925.68$ 116.309308$ 20,160.28$ 241,923.36$ Legal Executive Assistant 185 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Library Div Mgr -Support Svcs 127G 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Management Analyst 008 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Mayor MAYOR Elected 2,625.00$ 31,500.00$
Municipal Services Div Mgr 110 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Park Maint & Operations Superv 131 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Parks & Recreation Director 132 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Parks Const, Mtc & Repair Mgr 130 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Performance Auditor I 203 9 51.992769$ 9,012.08$ 108,144.96$ 67.290519$ 11,663.69$ 139,964.28$ Performance Auditor II 204 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Plan Review Manager 629 9 90.834346$ 15,744. 62$ 188,935. 44$ 117.539654$ 20,373. 54$ 244,482. 48$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 3 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Planning Manager 072 9 94.726788$ 16,419.31$ 197,031.72$ 122.586000$ 21,248.24$ 254,978.88$ Police Captain 138 9A 150.016096$ 26,002.79$ 312,033.48$ 181.432385$ 31,448.28$ 377,379.36$ Police Chief 141 Elected 29,473.88$ 353,686.56$ Police Records Manager 647 9 64.268019$ 11,139.79$ 133,677.48$ 83.174423$ 14,416.90$ 173,002.80$ Power System Scheduler/Trader 674 9E 80.651250$ 13,979.55$ 167,754.60$ 104.374673$ 18,091.61$ 217,099.32$ Power Trader 673 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Principal Accountant 148 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Electric Utility Eng 145 9E 102.998365$ 17,853.05$ 214,236.60$ 133.290346$ 23,103.66$ 277,243.92$ Principal Eng - Water & Sewer 142W 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Principal Eng/City Surveyor 140 9 104.864135$ 18,176.45$ 218,117.40$ 135.709212$ 23,522.93$ 282,275.16$ Principal Engineer 142 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Pri
ncipal Financial Analyst 149 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Planner 143 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Power Analyst 154 9E 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Util Info System Mgr 146 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Public Information Officer 077 9 97.889481$ 16, 967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Public Records Manager 082 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Purchasing Division Manager 147 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Recreation Manager 150 9 81.311654$ 14,094.02$ 169,128.24$ 105.222635$ 18,238.59$ 218,863.08$ Risk Manager 700 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Sr Counsel for SVP 179 9 119.543827$ 20,720.93$ 248,651.16$ 154.211538$ 26,730.00$ 320,760.00$ Sr Deputy City Attorney 161 9 85.906096$ 14,890.39$ 178,684.68$ 111.179712$ 19,271.15$ 231,253.80$ Sr Elec Div Mgr 173 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Elec Div Mgr-Mkt A&P 174A 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Information Tech Svcs Mgr 743 9 92.022923$ 15,950.64$ 191,407.68$ 119.089731$ 20,642.22$ 247,706.64$ Sr Management Analyst 742 9 68.630192$ 11,895.90$ 142,750.80$ 88.823250$ 15,396.03$ 184,752.36$ Sr Performance Auditor 202 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Sr Power System Schedlr/Trader 772 9E 86.684654$ 15,025. 34$ 180,304. 08$ 112.187423$ 19,445. 82$ 233,349. 84$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 4 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Street Superintendent 159 9 82.409885$ 14,284.38$ 171,412.56$ 106.654558$ 18,486.79$ 221,841.48$ Transportation Manager 171 9 100.781135$ 17,468.73$ 209,624.76$ 130.426558$ 22,607.27$ 271,287.24$ Utility Business Systems Mgr 898 9 80.414942$ 13,938.59$ 167,263.08$ 104.061923$ 18,037.40$ 216,448.80$ Utility Operations Engineer 155 9 84.891288$ 14,714.49$ 176,573.88$ 109.851981$ 19,041.01$ 228,492.12$ Water & Sewer Operations Mgr 180 9 83.438596$ 14,462.69$ 173,552.28$ 107.989154$ 18,718.12$ 224,617.44$ Water & Sewer Superintendent 029 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Web & Digital Media Manager 073 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 5 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Accounting Division Manager 109 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Asst Building Official 222 9 95.373288$ 16,531.37$ 198,376.44$ 123.434077$ 21,395.24$ 256,742.88$ Asst City Attorney 015 9 110.845962$ 19,213.30$ 230,559.60$ 143.452673$ 24,865.13$ 298,381.56$ Asst City Clerk 010 9 84.381692$ 14,626.16$ 175,513.92$ 109.189904$ 18,926.25$ 227,115.00$ Asst City Librarian 012 9 96.582750$ 16,741.01$ 200,892.12$ 124.990962$ 21,665.10$ 259,981.20$ Asst City Manager 016 9 143.042827$ 24,794.09$ 297,529.08$ 185.105654$ 32,084.98$ 385,019.76$ Asst Dir of Community Dev 038 9 109.164981$ 18,921.93$ 227,063.16$ 141.914192$ 24,598.46$ 295,181.52$ Asst Dir of Electric Util 021 9 130.850654$ 22,680.78$ 272,169.36$ 169.337712$ 29,351.87$ 352,222.44$ Asst Dir of Finance 022 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ Asst Dir of Human Resources 018 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23, 360.31$ 280,323.72$ Asst Dir of Pub Works/City Eng 071 9 114.842769$ 19,906.08$ 238,872.96$ 148.624154$ 25,761.52$ 309,138.24$ Asst Dir of Water & Sewer Util 014 9 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Asst Fire Chief 024 9B 144.731423$ 25,086.78$ 301,041.36$ 187.309038$ 32,466.90$ 389,602.80$ Asst Fire Marshal 026 9B 111.007846$ 19,241.36$ 230,896.32$ 143.657250$ 24,900.59$ 298,807. 08$
Asst Fleet Manager 046 9 62.603365$ 10,851.25$ 130,215.00$ 81.008769$ 14,041.52$ 168,498.24$ Asst Police Chief 027 9A 153.086596$ 26,535.01$ 318,420.12$ 190.489673$ 33,018.21$ 396,218.52$ Asst To The City Manager 028 9 101.802808$ 17,645.82$ 211,749.84$ 131.740385$ 22,835.00$ 274,020.00$ Audit Manager 201 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Battalion Chief 036 9B 119.595692$ 20,729.92$ 248,759.04$ 154.762212$ 26,825.45$ 321,905.40$ Battalion Chief 24 Hrs 036S 9BS 81.357610$ 19,742.78$ 236,913.36$ 105.280426$ 25,548.05$ 306,576.60$ Budget
& Treasury Division Mgr 113 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Building Maintenance Manager 041 9 79.240269$ 13,734.98$ 164,819.76$ 102.546577$ 17,774.74$ 213,296.88$ Building Official 042 9 104.916865$ 18,185.59$ 218,227.08$ 135.771923$ 23,533.80$ 282,405.60$ Cemetery Operations Manager 045 9 63.364327$ 10,983.15$ 131,797.80$ 81.999808$ 14,213.30$ 170,559.60$ Chief Asst City Attorney 037 9 127.472538$ 22,095.24$ 265,142.88$ 164.970519$ 28,594.89$ 343,138.68$ Chief Operating Officer 311 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ City Attorney 060 Appointed 181.668462$ 31,489.20$ 377,870.40$ City Auditor 067 9 104.138365$ 18, 050.65$ 216, 607.80$ 134.771019$ 23, 360.31$ 280, 323.72$ Minimum Salary Maximum Salary
All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 1 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
City Clerk 063 Elected 1,575.00$ 18,900.00$
City Council Member CNCL Elected 2,100.00$ 25,200.00$ City Librarian 066 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ City Manager 069 Appointed 211.241712$ 36,615.23$ 439,382.76$ Communications & Outreach Mgr 083 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ Communications Operations Mgr 068 9 81.513173$ 14,128.95$ 169,547.40$ 105.486808$ 18,284.38$ 219,412.56$ Compliance Manager 081 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Contracts Manager 342 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Deputy City Attorney I 170 9 69.272654$ 12,007.26$ 144,087.12$ 89.645712$ 15,538.59$ 186,463.08$ Deputy City Attorney II 172 9 80.818096$ 14,008.47$ 168,101.64$ 104.590154$ 18,128.96$ 217,547.52$ Deputy City Clerk 178 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Deputy City Manager 079 9 111.985962$ 19,410.90$ 232,930.80$ 144.912288$ 25,118.13$ 301, 417.56$ Deputy Director 176 9 90.653596$ 15,713.29$ 188,559.48$ 117.317250$ 20,334.99$ 244,019.88$ Deputy Fire Chief 080 9B 131.573423$ 22,806.06$ 273,672.72$ 170.282250$ 29,515.59$ 354,187.08$ Development Project Manager 158 9 90.647654$ 15,712.26$ 188,547.12$ 117.307212$ 20,333.25$ 243,999.00$ Development Review Officer 144 9 87.699577$ 15,201.26$ 182,415.12$ 113.494212$ 19,672.33$ 236,067.96$ Director of Community Developm 090 9 130.185635$
22,565.51$ 270,786.12$ 168.478327$ 29,202.91$ 350,434.92$ Director of Econ Dev and Sust 085 9 118.999615$ 20,626.60$ 247,519.20$ 153.509654$ 26,608.34$ 319,300.08$ Director of Finance 087 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Human Resources 088 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Inf Technology/CIO 089 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Public Works 091 9 137.706462$ 23,869.12$ 286,429.44$ 178.208250$ 30,889.43$ 370,673.16$ Director of Silicon Valley Pwr 108 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ Director of Wtr & Sewer Utils 102 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Elec Div Mgr - Engineering 104Q 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Generation 104R 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Operations 104P 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr - Substations 104M 9E 108.135173$ 18, 743.43$ 224, 921.16$ 139.949308$ 24, 257.88$ 291, 094.56$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 2 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Elec Div Mgr - Transm, Distrib 104S 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Div Mgr-Mkt A & P 107F 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Division Manager 104 9E 108.135173$ 18,743.43$ 224,921.16$ 139.949308$ 24,257.88$ 291,094.56$ Elec Program Manager 424 9E 94.038750$ 16,300.05$ 195,600.60$ 121.689404$ 21,092.83$ 253,113.96$ Elec Util Chief Oper Officer 116 9 143.939192$ 24,949.46$ 299,393.52$ 186.277096$ 32,288.03$ 387,456.36$ Elec Util Risk Control Analyst 697 9E 84.217038$ 14,597.62$ 175,171.44$ 108.990058$ 18,891.61$ 226,699.32$ Emergency Services Officer 106 9 97.889481$ 16,967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Environmental Programs Mgr 461 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Executive Assistant 187 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Fire Chief 117 9B 157.405038$ 27,283.54$ 327,402.48$ 203.689962$ 35,306.26$ 423,675.12$ Fire Marshal 120 9B 119.594942$ 20,729.79$ 248, 757.48$ 154.758000$ 26,824.72$ 321,896.64$ Fleet Manager 034 9 75.500654$ 13,086.78$ 157,041.36$ 97.701808$ 16,934.98$ 203,219.76$ Housing & Comm Svc Div Mgr 075 9 90.730038$ 15,726.54$ 188,718.48$ 117.421500$ 20,353.06$ 244,236.72$ Housing Development Officer 749 9 71.253692$ 12,350.64$ 148,207.68$ 92.210654$ 15,983.18$ 191,798.16$ Human Resources Div Mgr 139 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853. 68$
Information Technology Svc Mgr 112 9 83.980673$ 14,556.65$ 174,679.80$ 108.670385$ 18,836.20$ 226,034.40$ Inspection Manager 134 9 89.868115$ 15,577.14$ 186,925.68$ 116.309308$ 20,160.28$ 241,923.36$ Legal Executive Assistant 185 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Library Div Mgr -Support Svcs 127G 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Management Analyst 008 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Mayor MAYOR Elected 2,625.00$ 31,500.00$
Municipal Services Div Mgr 110 9 89.478981$ 15,509.69$ 186,116.28$ 115.795038$ 20,071.14$ 240,853.68$ Park Maint & Operations Superv 131 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Parks & Recreation Director 132 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Parks Const, Mtc & Repair Mgr 130 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Performance Auditor I 203 9 51.992769$ 9,012.08$ 108,144.96$ 67.290519$ 11,663.69$ 139,964.28$ Performance Auditor II 204 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Plan Review Manager 629 9 90.834346$ 15, 744.62$ 188, 935.44$ 117.539654$ 20, 373.54$ 244, 482.48$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 3 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Planning Manager 072 9 94.726788$ 16,419.31$ 197,031.72$ 122.586000$ 21,248.24$ 254,978.88$ Police Captain 138 9A 150.016096$ 26,002.79$ 312,033.48$ 181.432385$ 31,448.28$ 377,379.36$ Police Chief 141 Elected 29,473.88$ 353,686.56$ Police Records Manager 647 9 64.268019$ 11,139.79$ 133,677.48$ 83.174423$ 14,416.90$ 173,002.80$ Power System Scheduler/Trader 674 9E 80.651250$ 13,979.55$ 167,754.60$ 104.374673$ 18,091.61$ 217,099.32$ Power Trader 673 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Principal Accountant 148 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Electric Utility Eng 145 9E 102.998365$ 17,853.05$ 214,236.60$ 133.290346$ 23,103.66$ 277,243.92$ Principal Eng - Water & Sewer 142W 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Principal Eng/City Surveyor 140 9 104.864135$ 18,176.45$ 218,117.40$ 135.709212$ 23,522.93$ 282,275.16$ Principal Engineer 142 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Pr
incipal Financial Analyst 149 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Planner 143 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Power Analyst 154 9E 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Util Info System Mgr 146 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Public Information Officer 077 9 97.889481$
16,967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Public Records Manager 082 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Purchasing Division Manager 147 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Recreation Manager 150 9 81.311654$ 14,094.02$ 169,128.24$ 105.222635$ 18,238.59$ 218,863.08$ Risk Manager 700 9 86.142519$ 14,931.37$ 179,176.44$ 111.478442$ 19,322.93$ 231,875.16$ Sr Counsel for SVP 179 9 119.543827$ 20,720.93$ 248,651.16$ 154.211538$ 26,730.00$ 320,760.00$ Sr Deputy City Attorney 161 9 85.906096$ 14,890.39$ 178,684.68$ 111.179712$ 19,271.15$ 231,253.80$ Sr Elec Div Mgr 173 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Elec Div Mgr-Mkt A&P 174A 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Information Tech Svcs Mgr 743 9 92.022923$ 15,950.64$ 191,407.68$ 119.089731$ 20,642.22$ 247,706.64$ Sr Management Analyst 742 9 68.630192$ 11,895.90$ 142,750.80$ 88.823250$ 15,396.03$ 184,752.36$ Sr Performance Auditor 202 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Sr Power System Schedlr/Trader 772 9E 86.684654$ 15, 025.34$ 180, 304.08$ 112.187423$ 19, 445.82$ 233, 349.84$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 4 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 5/10/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Street Superintendent 159 9 82.409885$ 14,284.38$ 171,412.56$ 106.654558$ 18,486.79$ 221,841.48$ Transportation Manager 171 9 100.781135$ 17,468.73$ 209,624.76$ 130.426558$ 22,607.27$ 271,287.24$ Utility Business Systems Mgr 898 9 80.414942$ 13,938.59$ 167,263.08$ 104.061923$ 18,037.40$ 216,448.80$ Utility Operations Engineer 155 9 84.891288$ 14,714.49$ 176,573.88$ 109.851981$ 19,041.01$ 228,492.12$ Water & Sewer Operations Mgr 180 9 83.438596$ 14,462.69$ 173,552.28$ 107.989154$ 18,718.12$ 224,617.44$ Water & Sewer Superintendent 029 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Web & Digital Media Manager 073 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 5 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 7/5/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Asst Building Official 222 9 95.373288$ 16,531.37$ 198,376.44$ 123.434077$ 21,395.24$ 256,742.88$ Asst City Attorney 015 9 110.845962$ 19,213.30$ 230,559.60$ 143.452673$ 24,865.13$ 298,381.56$ Asst City Clerk 010 9 84.381692$ 14,626.16$ 175,513.92$ 109.189904$ 18,926.25$ 227,115.00$ Asst City Librarian 012 9 96.582750$ 16,741.01$ 200,892.12$ 124.990962$ 21,665.10$ 259,981.20$ Asst City Manager 016 9 143.042827$ 24,794.09$ 297,529.08$ 185.105654$ 32,084.98$ 385,019.76$ Asst Dir of Community Dev 038 9 109.164981$ 18,921.93$ 227,063.16$ 141.914192$ 24,598.46$ 295,181.52$ Asst Dir of Electric Util 021 9 130.850654$ 22,680.78$ 272,169.36$ 169.337712$ 29,351.87$ 352,222.44$ Asst Dir of Finance 022 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ Asst Dir of Human Resources 018 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ Asst Dir of Pub Works/City Eng 071 9 114.842769$ 19,906.08$ 238,872.96$ 148.624154$ 25, 761.52$ 309,138.24$ Asst Dir of Water & Sewer Util 014 9 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Asst Fire Chief 024 9B 144.731423$ 25,086.78$ 301,041.36$ 187.309038$ 32,466.90$ 389,602.80$ Asst Fire Marshal 026 9B 111.007846$ 19,241.36$ 230,896.32$ 143.657250$ 24,900.59$ 298,807.08$ Asst Fleet Manager 046 9 62.603365$ 10,851.25$ 130,215.00$ 81.008769$ 14,041.52$ 168,498. 24$
Asst Police Chief 027 9A 153.086596$ 26,535.01$ 318,420.12$ 190.489673$ 33,018.21$ 396,218.52$ Asst To The City Manager 028 9 101.802808$ 17,645.82$ 211,749.84$ 131.740385$ 22,835.00$ 274,020.00$ Battalion Chief 036 9B 119.595692$ 20,729.92$ 248,759.04$ 154.762212$ 26,825.45$ 321,905.40$ Battalion Chief 24 Hrs 036S 9BS 81.357610$ 19,742.78$ 236,913.36$ 105.280426$ 25,548.05$ 306,576.60$ Building Maintenance Manager 041 9 79.240269$ 13,734.98$ 164,819.76$ 102.546577$ 17,774.74$ 213,296.88$ Building Official 042 9 104.916865$ 18,185.59$ 218,227.08$ 135.771923$ 23,533.80$ 282,405.60$ Cem
etery Operations Manager 045 9 63.364327$ 10,983.15$ 131,797.80$ 81.999808$ 14,213.30$ 170,559.60$ Chief Asst City Attorney 037 9 127.472538$ 22,095.24$ 265,142.88$ 164.970519$ 28,594.89$ 343,138.68$ Chief Operating Officer 311 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ City Attorney 060 Appointed 181.668462$ 31,489.20$ 377,870.40$ City Auditor 067 9 104.138365$ 18,050.65$ 216,607.80$ 134.771019$ 23,360.31$ 280,323.72$ City Clerk 063 Elected 1,575.00$ 18,900.00$
City Council Member CNCL Elected 2,100.00$ 25,200.00$ City Librarian 066 9 129.926538$ 22, 520.60$ 270, 247.20$ 168.137423$ 29, 143.82$ 349, 725.84$ Minimum Salary Maximum Salary
All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 1 of 4 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 7/5/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
City Manager 069 Appointed 211.241712$ 36,615.23$ 439,382.76$ Communications & Outreach Mgr 083 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ Communications Operations Mgr 068 9 81.513173$ 14,128.95$ 169,547.40$ 105.486808$ 18,284.38$ 219,412.56$ Compliance Manager 081 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Contracts Manager 342 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Deputy City Attorney I 170 9 69.272654$ 12,007.26$ 144,087.12$ 89.645712$ 15,538.59$ 186,463.08$ Deputy City Attorney II 172 9 80.818096$ 14,008.47$ 168,101.64$ 104.590154$ 18,128.96$ 217,547.52$ Deputy City Clerk 178 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Deputy City Manager 079 9 111.985962$ 19,410.90$ 232,930.80$ 144.912288$ 25,118.13$ 301,417.56$ Deputy Director 176 9 90.653596$ 15,713.29$ 188,559.48$ 123.300428$ 21,372.07$ 256,464.89$ Deputy Fire Chief 080 9B 131.573423$ 22,806.06$ 273,672.72$ 170.282250$ 29,515.59$ 354, 187.08$ Development Project Manager 158 9 90.647654$ 15,712.26$ 188,547.12$ 117.307212$ 20,333.25$ 243,999.00$ Development Review Officer 144 9 87.699577$ 15,201.26$ 182,415.12$ 113.494212$ 19,672.33$ 236,067.96$ Director of Community Developm 090 9 130.185635$ 22,565.51$ 270,786.12$ 168.478327$ 29,202.91$ 350,434.92$ Director of Econ Dev and Sust 085 9 118.999615$ 20,626.60$ 247,519.20$ 153.509654$ 26,608.34$ 319,300.08$ Director of Finance 087 9 129.926538$
22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Human Resources 088 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Inf Technology/CIO 089 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Director of Public Works 091 9 137.706462$ 23,869.12$ 286,429.44$ 178.208250$ 30,889.43$ 370,673.16$ Director of Silicon Valley Pwr 108 9 164.504596$ 28,514.13$ 342,169.56$ 212.882827$ 36,899.69$ 442,796.28$ Director of Wtr & Sewer Utils 102 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Division Manager 136 9 86.142519$ 14,931.37$ 179,176.44$ 117.421500$ 20,353.06$ 244,236.72$ Elec Div Mgr - Engineering 104Q 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr - Generation 104R 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr - Operations 104P 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr - Substations 104M 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr - Transm, Distrib 104S 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Div Mgr-Mkt A & P 107F 9E 117.750558$ 20, 410.10$ 244, 921.16$ 144.684361$ 25, 078.62$ 300, 943.47$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 2 of 4 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 7/5/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Elec Division Manager 104 9E 117.750558$ 20,410.10$ 244,921.16$ 144.684361$ 25,078.62$ 300,943.47$ Elec Program Manager 424 9E 94.038750$ 16,300.05$ 195,600.60$ 121.689404$ 21,092.83$ 253,113.96$ Elec Util Chief Oper Officer 116 9 143.939192$ 24,949.46$ 299,393.52$ 186.277096$ 32,288.03$ 387,456.36$ Elec Util Risk Control Analyst 697 9E 84.217038$ 14,597.62$ 175,171.44$ 108.990058$ 18,891.61$ 226,699.32$ Emergency Services Officer 106 9 97.889481$ 16,967.51$ 203,610.12$ 126.673096$ 21,956.67$ 263,480.04$ Environmental Programs Mgr 461 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Executive Assistant 187 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Fire Chief 117 9B 157.405038$ 27,283.54$ 327,402.48$ 203.689962$ 35,306.26$ 423,675.12$ Fire Marshal 120 9B 119.594942$ 20,729.79$ 248,757.48$ 154.758000$ 26,824.72$ 321,896.64$ Fleet Manager 034 9 75.500654$ 13,086.78$ 157,041.36$ 97.701808$ 16,934.98$ 203,219.76$ Housing Development Officer 749 9 71.253692$ 12,350.64$ 148, 207.68$ 92.210654$ 15,983.18$ 191,798.16$ Information Technology Svc Mgr 112 9 83.980673$ 14,556.65$ 174,679.80$ 108.670385$ 18,836.20$ 226,034.40$ Inspection Manager 134 9 89.868115$ 15,577.14$ 186,925.68$ 116.309308$ 20,160.28$ 241,923.36$ Legal Executive Assistant 185 9 61.452923$ 10,651.84$ 127,822.08$ 79.525269$ 13,784.38$ 165,412.56$ Library Div Mgr -Support Svcs 127G 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104. 08$
Management Analyst 008 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Mayor MAYOR Elected 2,625.00$ 31,500.00$
Park Maint & Operations Superv 131 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Parks & Recreation Director 132 9 129.926538$ 22,520.60$ 270,247.20$ 168.137423$ 29,143.82$ 349,725.84$ Parks Const, Mtc & Repair Mgr 130 9 74.576192$ 12,926.54$ 155,118.48$ 96.499327$ 16,726.55$ 200,718.60$ Performance Auditor I 203 9 51.992769$ 9,012.08$ 108,144.96$ 67.290519$ 11,663.69$ 139,964.28$ Performance Auditor II 204 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Plan Review Manager 629 9 90.834346$ 15,744.62$ 188,935.44$ 117.539654$ 20,373.54$ 244,482.48$ Planning Manager 072 9 94.726788$ 16,419.31$ 197,031.72$ 122.586000$ 21,248.24$ 254,978.88$ Police Captain 138 9A 150.016096$ 26,002.79$ 312,033.48$ 181.432385$ 31,448.28$ 377,379.36$ Police Chief 141 Elected 29,473.88$ 353,686.56$ Police Records Manager 647 9 64.268019$ 11,139.79$ 133,677.48$ 83.174423$ 14,416.90$ 173,002.80$ Power System Scheduler/Trader 674 9E 80.651250$ 13, 979.55$ 167, 754.60$ 104.374673$ 18, 091.61$ 217, 099.32$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 3 of 4 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 7/5/2026
Approved 6/23/2026
Job Title Job Code Union Code Hourly Monthly Annual Hourly Monthly Annual Minimum Salary Maximum Salary
Power Trader 673 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Principal Accountant 148 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Electric Utility Eng 145 9E 102.998365$ 17,853.05$ 214,236.60$ 137.794630$ 23,884.40$ 286,612.83$ Principal Eng - Water & Sewer 142W 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Principal Eng/City Surveyor 140 9 104.864135$ 18,176.45$ 218,117.40$ 135.709212$ 23,522.93$ 282,275.16$ Principal Engineer 142 9 99.870462$ 17,310.88$ 207,730.56$ 129.244962$ 22,402.46$ 268,829.52$ Principal Financial Analyst 149 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Planner 143 9 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Power Analyst 154 9E 80.547058$ 13,961.49$ 167,537.88$ 104.228712$ 18,066.31$ 216,795.72$ Principal Util Info System Mgr 146 9E 103.074923$ 17,866.32$ 214,395.84$ 133.401577$ 23,122.94$ 277,475.28$ Public Information Officer 077 9 97.889481$ 16,967.51$ 203, 610.12$ 126.673096$ 21,956.67$ 263,480.04$ Public Records Manager 082 9 62.391346$ 10,814.50$ 129,774.00$ 80.748577$ 13,996.42$ 167,957.04$ Recreation Manager 150 9 81.311654$ 14,094.02$ 169,128.24$ 105.222635$ 18,238.59$ 218,863.08$ Sr Counsel for SVP 179 9 119.543827$ 20,720.93$ 248,651.16$ 154.211538$ 26,730.00$ 320,760.00$ Sr Deputy City Attorney 161 9 85.906096$ 14,890.39$ 178,684.68$ 111.179712$ 19,271.15$ 231,253. 80$
Sr Elec Div Mgr 173 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Elec Div Mgr-Mkt A&P 174A 9E 118.943712$ 20,616.91$ 247,402.92$ 153.941538$ 26,683.20$ 320,198.40$ Sr Information Tech Svcs Mgr 743 9 92.022923$ 15,950.64$ 191,407.68$ 119.089731$ 20,642.22$ 247,706.64$ Sr Management Analyst 742 9 68.630192$ 11,895.90$ 142,750.80$ 88.823250$ 15,396.03$ 184,752.36$ Sr Performance Auditor 202 9 73.067827$ 12,665.09$ 151,981.08$ 94.553135$ 16,389.21$ 196,670.52$ Sr Power System Schedlr/Trader 772 9E 86.684654$ 15,025.34$ 180,304.08$ 112.187423$ 19,445. 82$ 233,349.84$ Street Superintendent 159 9 82.409885$ 14,284.38$ 171,412.56$ 106.654558$ 18,486.79$ 221,841.48$ Transportation Manager 171 9 100.781135$ 17,468.73$ 209,624.76$ 130.426558$ 22,607.27$ 271,287.24$ Utility Business Systems Mgr 898 9 80.414942$ 13,938.59$ 167,263.08$ 104.061923$ 18,037.40$ 216,448.80$ Utility Operations Engineer 155 9 84.891288$ 14,714.49$ 176,573.88$ 109.851981$ 19,041.01$ 228,492.12$ Water & Sewer Operations Mgr 180 9 83.438596$ 14,462.69$ 173,552.28$ 107.989154$ 18,718.12$ 224,617.44$ Water & Sewer Superintendent 029 9 75.445038$ 13,077.14$ 156,925.68$ 97.646192$ 16,925.34$ 203,104.08$ Web & Digital Media Manager 073 9 71.934865$ 12,468.71$ 149,624.52$ 93.086423$ 16,134.98$ 193,619.76$ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 4 of 4 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-524 Agenda Date: 6/23/2026
REPORT TO COUNCIL
SUBJECT
Public Hearing: Action on a Vesting Tentative Parcel Map (PLN25-00559) to Merge Four Existing Legal Parcels Into One Legal Parcel, With No Construction or Site Improvements Located at 3250 Jay Street. CEQA Status: Exempt from CEQA per Class 15 and Action to Adopt a CEQA Exemption Checklist 15183 for Future Redevelopment
BACKGROUND
On December 16, 2025, the applicant, Kier and Wright, on behalf of the property owners Four Corners Properties, submitted a Vesting Tentative Subdivision Parcel Map (File No. PLN25-00559) to allow the merger of four adjacent parcels (subject site) with a total area of 7.96 acres (APNs: 224-09- 178, 224-09-171). Parcels One, Two, and Three (APN: 224-09-178) are 7.9 acres in the aggregate, while the parcel identified as ‘Lands of City of Santa Clara’ (APN: 224-09-171) is approximately 843 square feet. Parcels Two, Three, and ‘Lands of City of Santa Clara’ are remnant parcels from a previous street vacation. See the Vicinity Map (Attachment 1) for location of the property.
As shown on the Tentative Parcel Map (Attachment 4), the City of Santa Clara currently owns the ‘Lands of City of Santa Clara’ parcel and is in the process of conveying it to the owner of 3250 Jay Street. Sale of the ‘Lands of City of Santa Clara’ must be finalized prior to the vesting of the subject tentative parcel map.
The City Council is requested to approve the Vesting Tentative Parcel Map and determine that the lot merger is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15315 (Class 15 - Minor Land Divisions). The subject site is currently occupied by two office buildings comprising 149,061 square feet, which the Property Owner intends to lease to a third party in the short term (the “Lease Proposal”).
In addition, the City Council is requested to consider and adopt a CEQA Guidelines Section 15183 Consistency Checklist for a proposal to demolish the existing two buildings, surface parking, and landscaping to construct a new 160,000 square foot industrial building (the “Redevelopment Proposal”). The Section 15183 action is separate from the lot merger approval and would facilitate future consideration of the development proposal if pursued by the applicant.
The Project Site includes two, two-story buildings totaling 149,300 square feet, an associated parking lot and underground utilities. No site improvements, alterations, or construction are proposed under the Lease Proposal.
The applicant has also provided conceptual plans for a future redevelopment project on the merged site. While the tenant for the proposed building is unknown at this time, the proposed building would be occupied by uses allowed under the HO-RD zoning district, including Industrial (Minor), Printing and Publishing, and Storage (Warehouse/office) uses, which are allowed by right. In addition, City of Santa Clara Printed on 6/19/2026Page 1 of 5
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Wholesaling and Distribution Centers are conditionally permitted, but would require a use permit.
Adoption of the Section 15183 Consistency Checklist would not approve or authorize construction of the future development project without a building permit, and for the wholesaling and distribution center, a use permit.
DISCUSSION
The site consists of four parcels: Parcel One, Parcel Two, and Parcel Three are zoned High-Intensity Office/Research and Development (HO-RD) and ‘Lands of City of Santa Clara’ is zoned Light Industrial (LI). Onsite improvements, such as existing buildings, parking lots, landscaping and underground utilities will not be affected by the subdivision.
Consistency with General Plan, Zoning Code and Subdivision Map Act Vesting Tentative Parcel Map applications are reviewed for General Plan consistency, conformance with the Zoning Code and Chapter 17.05 of the City Code (Subdivisions), and conformance with the Subdivision Map Act.
The Subdivision Map Act requires that all maps be consistent with the General Plan, Gov’t Code § 66474(a). The City’s Subdivision Clearance Committee reviewed the Vesting Tentative Map and determined it to be complete on March 25, 2026. The project is consistent with the General Plan, as it does not propose a change in use and does not include any site improvements.
Planning Commission
Per Chapter 17.05.400 (e) (Subdivisions: Article V), subdivisions of four or fewer parcels are approved, denied, or conditionally approved by the City Council. Planning Commission review is not required unless the proposed development arouses extraordinary public concern.
Proposed City Council Action
The project is presented to the City Council for consideration and action. The following specific actions are required:
1. CEQA Determination - Lease Proposal
Determine the tentative map to be exempt pursuant to CEQA Class 15 (Minor Land Divisions), Section 15315, for the Lease Proposal. A determination that future redevelopment is categorically exempt from CEQA is an “administrative” action, which is neither quasi-judicial nor legislative, but nevertheless requires specific findings. For a Class 15 exemption, the findings are:
· Fewer Than Four Parcels: The merger would result in only one parcel · General Plan Consistency: The subdivision would be consistent with the General Plan land use designation of High Intensity Office R&D and Light Industrial in that no changes to the existing buildings are proposed.
· Zoning Code Compatibility: The subdivision also meets the applicable development standards of the Zoning Code in that the minimum lot size, setbacks, and other development standards would be maintained.
· Variances and Exceptions: No variances or exceptions are required to complete the merger and maintain the existing structure.
· Services and Access Available: The lot merger would not change the availability of services to the site or change access.
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· No Recent Divisions: The site has not been involved in a division of a larger parcel within the previous 2 years.
· No slope > 20%: The project site is relatively flat.
2. CEQA Checklist - Redevelopment Proposal
Adopt the CEQA Section 15183 (Projects Consistent with a Community Plan or Zoning) checklist for future redevelopment of the site. A determination that future redevelopment is categorically exempt from CEQA is an “administrative” action, which is neither quasi-judicial nor legislative, but nevertheless requires specific findings. For a Section 15183 exemption, the findings are:
· The project is consistent with a General Plan for which an EIR was certified, in that the proposed industrial uses would be consistent with the General Plan land use designation of High Intensity Office R&D and Light Industrial; and · All potential environmental impacts of the proposed project were previously analyzed in the General Plan EIR, in that an environmental checklist was prepared for the Project and it determined that there were no impacts peculiar to the project or the parcel.
3. Vesting Tentative Parcel Map Approval
A Vesting Tentative Parcel Map is proposed to merge the four existing parcels into one parcel.
Approval of a parcel map is a quasi-judicial action, requiring the following findings:
· General Plan Consistency: The subdivision would be consistent with the General Plan land use designation of High Intensity Office R&D and Light Industrial in that no changes to the existing buildings are proposed. For the Redevelopment Proposal, the proposed 154,500 square foot building is consistent with the General Plan Designation of High Intensity Office / R&D standards by creating a new building that may be used for High Intensity Office Uses or Research and Development. The proposal also includes landscaped areas for employee activities.
· Zoning Code Compatibility: The subdivision and the redevelopment proposal also meet the applicable development standards of the Zoning Code in that the minimum lot size, setbacks, and other development standards would be maintained. · Site Suitability: Much of the surrounding area includes similarly configured light industrial and/or office R&D properties.
· No Adverse Effects: The design of the subdivision and type of improvements will not cause substantial environmental damage and will not substantially or unavoidably injure fish or wildlife or their habitat. For the Lease Proposal, no physical changes to the property or existing buildings are proposed. For the Redevelopment Proposal, the project is not likely to cause substantial environmental damage and will not substantially or unavoidably injure fish or wildlife or their habitat in that the Project Site is located in an urbanized setting, is a previously developed site, and the proposed building is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15183 (Projects Consistent with a Community Plan or Zoning).
· Conflicts With Easements: As designed, the project would not conflict with any recorded public easements for access through or use of the proposed subdivision. · Natural/Passive Heating and Cooling: For the Lease Proposal, no physical changes City of Santa Clara Printed on 6/19/2026Page 3 of 5
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to the property or existing buildings are proposed. For the Redevelopment Proposal, the building will comply with requirements of the current CALGreen Code.
The Tentative Parcel Map includes the conditions of approval in the form drafted by staff (Attachment 3). No site improvements, alterations, or construction are proposed as part of the lot merger application.
ENVIRONMENTAL REVIEW
For the Lease Proposal, the Council is being asked to find that the lot merger is exempt from formal environmental review under CEQA Guidelines Section 15315 (Class 15 -- Minor Land Divisions), in that the project involves merging of urbanized land into fewer than four parcels and is served by existing municipal facilities.
CEQA also mandates that a lead agency conduct environmental review before the agency takes actions that foreclose alternatives, or commit the agency to definite course of action. Although the Property Owner will be leasing the existing building in the short run, he has also indicated a commitment to redevelopment of the site in the near future. As a result, the City must consider that potential redevelopment when approving the map. For the Redevelopment Proposal, the Council is being asked to adopt a Checklist under CEQA Guidelines Section 15183 (Projects Consistent with a Community Plan or Zoning) for future redevelopment of the site. The associated analysis of CEQA exemption section 15183 is attached to this report as a link in Attachment 5.
FISCAL IMPACT
There is no fiscal impact to the City for processing the requested application other than administrative time and expense typically covered by processing fees paid by the applicant.
COORDINATION
This report has been coordinated with the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the City Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, [email protected] <mailto:[email protected]> or
at the public information desk at any City of Santa Clara public library.
On June 10, 2026, a notice of public hearing of the June 23 public hearing was published in the Weekly, a newspaper of general circulation. On June 11, 2026, the notice of public hearing for this item was mailed to 55 property owners and tenants within 500 feet of the project site. At the time of this staff report, no comments have been received by the Planning Division in support or opposition to the project.
RECOMMENDATION
1. Determine the tentative map to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15;
2. Adopt the Checklist Under CEQA Guidelines Section 15183 for the future redevelopment of City of Santa Clara Printed on 6/19/2026Page 4 of 5
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the site; and
3. Adopt a resolution to approve the Vesting Tentative Parcel Map to merge the four parcels at 3250 Jay Street, making the required findings and subject to conditions of approval.
Prepared by: Summer Foss, Assistant Planner, Community Development Department Reviewed by: Afshan Hamid, Director of Community Development Approved by: Jovan Grogan, City Manager
ATTACHMENTS
1. Vicinity Map
2. Approval Resolution
3. Conditions of Approval
4. Tentative Map
5. Link to Environmental Documents
6. Public Comment
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Vicinity Map (Zoning)-
3250 Jay Street
Zoning
Land Parcels
HO-RD - Office/R&D-High
Intensity
LI , ML - Light Industrial
LO-RD - Low-Intensity
Office/R&D
PD - Planned Development
Base Layers
Land Parcels
Land Parcels
Right of Ways
Common Areas
Streets
Notes:
PLN25-00559
4/2/2026 12:39:11 PM
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.
0 500 1000
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NAD_1983_2011_StatePanel_California_III_FIPS_0403_Ft_US ©City of Santa Clara THIS MAP IS NOT TO BE USED FOR NAVIGATION -
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Vicinity Map (General Plan)-
3250 Jay Street
General And Specific Plans
Specific Plan Boundaries
Freedom Circle
General and Specific Plans
Very High Density
Residential
High Intensity Office / R&D
Specific Plan Parcels
Focus Areas
General Plan Phase II: 2015-2023
High Density Residential
Very High Density
Residential
Very High Density
Residential / High Density
Residential
Low Intensity Office / R&D
High Intensity Office / R&D
Parks / Open Space
Light Industrial
Base Layers
Land Parcels
Land Parcels
Right of Ways
Common Areas
Streets
Notes:
PLN25-00559
4/2/2026 1:10:18 PM
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.
NAD_1983_2011_StatePanel_California_III_FIPS_0403_Ft_US ©City of Santa Clara THIS MAP IS NOT TO BE USED FOR NAVIGATION 0 500 1000
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Resolution/ 3250 Jay Street - Tentative Map Page 1 of 5 Rev: 7/27/2023
RESOLUTION NO. __________
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
APPROVING A VESTING TENTATIVE PARCEL MAP FOR THE
PROPOSED LOT MERGER OF FOUR EXISTING LEGAL
PARCELS INTO ONE LEGAL PARCEL, LOCATED AT 3250 JAY
STREET, SANTA CLARA
PLN25-00559 (Tentative Map)
WHEREAS, on December 16, 2025, Kier and Wright (“Applicant”) submitted a Vesting Tentative Parcel Map application (PLN25-000559) to allow the merger of four adjacent parcels with a total area of 7.96 acres (APNs: 224-09-178, 224-09-171), located at 3250 Jay Street (“Project Site”); WHEREAS, pursuant to Section 17.05.2 20 of the Code of the City of Santa Clara (“SCCC”), a Vesting Tentative Parcel Map shall be required fo r all subdivisions of land into four or fewer parcels (minor subdivisions);
WHEREAS, on March 17, 2026, the Subdivision Committee determined that the application was complete; and that the proposed Vesting Tentative Parcel Map should proceed to the City Council in conformance with Section 17.05.400 of the SCCC;
WHEREAS, SCCC Section 17.05. 400(e) requires that the City Council deny, approve, or conditionally approve the Vesting Tentative Parcel Map; WHEREAS, the proposal is to merge four adjacent parcels (subject site) with a total area of 7.96 acres as shown on the Vesting Tentative Parcel Map, attached hereto and incorporated herein by this reference;
WHEREAS, the Applicant intends to lease the existing 149,061 sf structures to a third party and make no physical improvements in the short term (the “Lease Proposal”), but has also committed to redeveloping the site in the near future by demolishing the existing buildings, surface parking and landscaping to construct a one -story 160,000 sf industrial building (the “Redevelopment Proposal”);
WHEREAS, on June 10, 2026, a notice of a public hearing to be held on June 23, 2026 was published in the Weekly, a newspaper of general circulation; Resolution/ 3250 Jay Street - Tentative Map Page 2 of 5 Rev: 7/27/2023
WHEREAS, on June 11, 2026, notices of the public hearing on the Vesting Tentative Subdivision Parcel Map were mailed to 55 property owners and tenants within 500 feet of the property, according to the most recent Assessor’s roll;
WHEREAS, on June 23, 2026, the City Council made a determination that the proposed lot merger was categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Class 15, Section 15315 –Minor Land Divisions for the Lease Proposal, and pursuant to CEQA Guidelines Section 15183 – Projects Consistent with a Community Plan, General Plan, or Zoning for the Redevelopment Proposal; and WHEREAS, on June 23, 2026, City Council held a duly noticed public hearing to consider the Project, during which the City Council invited and considered any and all verbal and written testimony and evidence offered in favor of and in opposition to the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That the City Council hereby finds that the above Recitals are true and correct and by this reference makes them a part hereof.
2. Tentative Parcel Map Findings. Pursuant to California Government Code Sections 66426 and 66428 and SCCC Section 17.05.400(f), the City Council finds and determines that:
A. The Vesting Tentative Parcel Map is consistent with the objectives, policies, general land uses and programs specified in the City’s General Plan in that the Tentative Map is consistent with the General Plan Designations of High Intensity Research and Development and Light Industrial. The Redevelopment Proposal is consistent with the objectives, policies, general land uses and programs specified in the City’s General Plan in that the proposed 154,500 square foot, high intensity office R&D building complies with the intent of the High -Intensity Office/Research and Development (R&D) land use designation.
B. The design and improvements of the proposed subdivision are consistent with the City’s General Plan, in that the General Plan land use designation of High Intensity Office R&D and Light Industrial would be maintained. For the Lease Proposal, no physical changes to the site
Resolution/ 3250 Jay Street - Tentative Map Page 5 of 5 Rev: 7/27/2023
are being proposed. The Redevelopment Proposal complies with General Plan Land Use and Transitional Goals and Polices of the General Plan by redeveloping the site with a campus‐like developments for corporate headquarters, R&D and supporting uses, with landscaped areas for employee activities.
C. The site is physically suitable for the proposed type of development, in that both proposals are compatible with the adjacent uses and the zoning code, and the zoning and General Plan designation allow for both types of uses.
D. The site is physically suitable for the proposed intensity of development, in that the Project Site is located in an area that includes similarly configured light industrial and/or office R&D properties.
E. The design of the subdivision and type of improvements are not likely to cause serious health problems, in tha t the Lease Proposal would result in no physical changes to the site, and the Redevelopment Proposal would not be likely to cause serious health problems, in that the proposed building will implement Covenants, Conditions, and Restrictions for operation and maintenance of the site improvements.
F. The design of the subdivision and type of improvements will not cause substantial environmental damage and will not substantially or unavoidably injure fish or wildlife or their habitat. For the Lease Proposal, no physical changes to the property or existing buildings are proposed. For the Redevelopment Proposal, the type of improvements are not likely to cause substantial environmental damage and will not substantially or unavoidably injure fish or wildlife or their habitat in that the Project Site is located in an urbanized setting, is a previously developed site, and the proposed project is categorically exempt from t he California Environmental Quality Act (CEQA) pursuant to CEQA Exemption Checklist 15183 for Future Redevelopment.
G. The tentative parcel map will not conflict with any recorded public easements for access through or use of the proposed subdivisi on. The Lease Proposal would involve no
Resolution/ 3250 Jay Street - Tentative Map Page 5 of 5 Rev: 7/27/2023
physical improvements, and so no easements or access would be altered, and the Redevelopment Proposal has been designed to avoid any such conflicts.
H. The tentative parcel map provides, to the extent feasible, for passive or natural heating or cooling opportunities , in that the Lease Proposal does not propose any physical changes to the property or existing build ing, and the Redevelopment Proposal will adhere to CALGreen energy efficiency measures to conserve energy through building design and site planning.
4. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR ME ETING THEREOF HELD ON THE 23RD DAY OF JUNE 2026, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
ATTEST:
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments Incorporated by Reference:
1. Vesting Tentative Parcel Map
2. Conditions of Vesting Tentative Parcel Map Approval
City Council
Meeting Date: 6/23/2026
Conditions of Approval: Subdivision
PROJECT PLN25-00559 / 3250 Jay Street
Tentative map to merge four existing legal parcels into one parcel, with no construction or site improvements proposed.
GENERAL / PERFORMANCE
G1. Subdivision Expiration. This subdivision shall automatically be revoked and terminated if not used within two years of original grant or within the period of any authorized extensions thereof. The date of granting of this subdivision is the date this subdivision is approved by the decision-making body and the appeal period has been exhausted. The expiration date is July 23, 2028.
G2. Conformance with Plans. The lot design on the subdivision map shall be designed in substantial conformance with the subdivision map, as approved by the decision -making body.
G3. Conditions on Plans. All conditions of approval for this subdivision shall be reprinted and included within the first three sheets of the subdivision map sets submitted for review and approval. At all times these conditions of approval shall be on all grading and construction plans kept on the project site.
G4. Necessary Relocation of Public Facility. If relocation of an existing public facility becomes necessary due to a conflict with the owner or designee’s new improvements, then the cost of said relocation shall be borne by the owner.
G5. Indemnify and Hold Harmless. The owner or designee agrees to defend and indemnify and hold City, its officers, agents, employees, officials and representatives free and harmless from and against any and all claims, losses, damages, attorney’s fees, injuries, costs, and liabilities from any suit for damages or for equitable or injunctive relief which is filed by a third party against the City by reason of its approval of owner or designee’s project.
G6. Code Compliance. The construction permit application drawings submitted to the Santa Clara Building Division shall include an overall California Building Code analysis; proposed use and occupancy of all spaces (CBC Ch. 3), all building heights and areas (CBC Ch. 5), all proposed types of construction (CBC Ch. 6), all proposed fire and smoke protection features, including all types of all fire rated penetrations proposed (CBC Ch. 7), all proposed interior finishes fire resistance (CBC Ch. 8), all fire protection systems proposed (CBC Ch. 9), and all means of egress proposed (CBC Ch. 10). Noncombustible exterior wall, floor, and roof finishes are strongly encouraged. a. During construction retaining a single company to install all fire related penetrations is highly recommended.
b. The grade level lobbies shall be minimum 1-hour rated all sides and above. c. All stair shafts shall be minimum 1-hour rated.
d. All elevator shafts shall be minimum 1-hour rated.
e. All trash chute shafts shall be minimum 1-hour rated.
Conditions of Approval PLN25-00559 / 3250 Jay Street
City Council
Meeting Date: 6/23/2026 Page 2
f. Recommendation: provide minimum two trash chutes; one for recyclables, one for trash, each trash chute to be routed down to a grade level trash collection room. g. Any trash rooms shall be minimum 1-hour rated all sides and above.
G7. Building Codes as Amended. See Title 15 of the Santa Clara City Code for any amendments to the California Building Codes.
G8. Reach Codes. This project is subject to the provisions of the City of Santa Clara 2022 Reach Code, effective January 2022. See Ordinance No. 2034 and/or Title 15 of the Santa Clara City Code.
a. Chapter 15.36 – Energy Code for “all electric” provisions for new construction. b. Chapter 15.38 – Green Building Code for additional Electric Vehicle Charging requirements for new construction.
G9. Code Compliance. Comply with all applicable codes, regulations, ordinances and resolutions.
COMMUNITY DEVELOPMENT - PLANNING DIVISION
PRIOR TO RECORDATION OF FINAL MAP
P1. Parcel Sale Finalization. Prior to the finalization of the Tentative Map, the applicant shall finalize the sale of Parcel APN: 224 -09-171 with the City of Santa Clara. Proof of completion of the transaction shall be provided to the Planning Division.
COMMUNITY DEVELOPMENT - BUILDING DIVISION
DESIGN / PERFORMANCE – PRIOR TO BUILDING PERMIT ISSUANCE BD1. Addressing. Prior to overall construction permit application, submit to the Santa Clara Building Division, 2 copies of an addressing diagram request, to be prepared by a licensed architect or engineer. The addressing diagram(s) shall include all proposed streets and all building floor plans. The addressing diagram(s) shall conform to Santa Clara City Manager Directive #5; Street Name and Building Number Changes, and Santa Clara Building Division Address Policy For Residential and Commercial Developments. The addressing diagram(s) shall indicate all unit numbers to be based off established streets, not alleys nor access-ways to garages. Allow a minimum of 10 working days for initial staff review. Please note city staff policy that existing site addresses typically are retired. Provide digital pdf printed from design software, not scanned from printed paper sheet.
BD2. Any building or structure that is demolished shall have its address retired and a new address/s shall be issued for the project.
BD3. Flood Zone. The construction permit application drawings submitted to the Santa Clara Building Division shall include a copy of the latest Federal Emergency Management Agency (FEMA) Flood Zone Map: https://msc.fema.gov/portal/home. The project drawings shall indicate how the project complies with the Santa Clara Flood Damage Prevention Code.
Conditions of Approval PLN25-00559 / 3250 Jay Street
City Council
Meeting Date: 6/23/2026 Page 3
BD4. FEMA Flood Zone map designations and requirements are based on the map in effect at date of Building Permit issuance.
BD5. Water Pollution Control. The construction permit application drawings submitted to the Santa Clara Building Division shall include Santa Clara Valley Urban Runoff Pollution Prevention Program Low Impact Development (LID) practices http://www.scvurppp- w2k.com/nd_wp.shtml. All projects that disturb more than one acre, or projects that are part of a larger development that in total disturbs more than one acre, shall comply with the Santa Clara Valley Urban Runoff Pollution Prevention Program Best Management Practices (BMP): http://www.scvurppp-w2k.com/construction_bmp.shtml, and shall provide a Storm Water Pollution Prevention Plan (SWPPP) by a certified Qualified SWPPP Developer (QSD). All site drainage and grading permit applications submitted to the Santa Clara Building Division shall include a city of Santa Clara "C3" data form, available on this web page:
BD6. https://www.santaclaraca.gov/our-city/departments-g-z/public-works/environmental- programs/stormwater-pollution-prevention and will be routed to a contract consultant for review.
DURING CONSTRUCTION – PRIOR TO OCCUPANCY
BD7. Exterior walls: The wall rating, opening protections and projection of the existing and new structures shall comply with the requirement of Building Codes based on the fire separation distance measured from the building’s exterior to new lot lines.
BD8. Access and circulation: each new parcel created by the subdivision shall have legal access to a public way, either directly or through a recorded easement.
BD9. Underground utility: all existing and proposed utility shall not cross the new lot lines
FIRE DEPARTMENT
DURING CONSTRUCTION – PRIOR TO OCCUPANCY
F1. Shared Fire Protection Features that Cross Property Lines. Prior to Building Permit Final, any EVAEs or fire protection equipment (including but not limited to fire service undergrounds, sprinkler piping, fire alarm equipment, fire pumps, ERRCS) that cross property lines or is not located on the parcel of the building it serves shall have a CC&R legally recorded detailing who is responsible for maintenance and repair of the EVAE or fire protection equipment.
PARKS & RECREATION DEPARTMENT
DESIGN / PERFORMANCE – PRIOR TO BUILDING PERMIT ISSUANCE PR1. For residential projects, park in -lieu fees imposed pursuant to City Code Chapter 17.35 and the Quimby Act, shall be due and payable to the City prior to issuance of a building permit for each dwelling unit. Final calculations shall be based on the actual number and type of units, as well as the mix of eligible private recreational amenities, dedicated parkland, and any remaining fee due, as determined at the City's discretion.
PRIOR TO APPROVAL OF FINAL MAP
PR2. Provide a covenant, such as the Covenants, Conditions, and Restrictions (CC&R’s), to the City Attorney for review and approval, ensuring the ongoing maintenance of private Conditions of Approval PLN25-00559 / 3250 Jay Street
City Council
Meeting Date: 6/23/2026 Page 4
recreational amenity spaces for which parkland dedication credit is received. The covenant shall be submitted to the City Attorney prior to approval of the final subdivision map, and once approved, shall be recorded concurrently with the final map.
PUBLIC WORKS DEPARTMENT - ENGINEERING
DESIGN / PERFORMANCE – PRIOR TO BUILDING PERMIT ISSUANCE E1. Site Clearance. Obtain site clearance through Public Works Department prior to issuance of Building Permit. Site clearance will require payment of applicable development fees. Other requirements may be identified for compliance during the site clearance process. Contact Public Works Department at (408) 615-3000 for further information.
E2. Subdivision Map. After City Council approval of the Tentative Map, submit the Subdivision Map, prepared by a Licensed Land Surveyor or a Registered Civil Engineer with Land Surveyor privileges to the Engineering Department. The submittal shall include a title report, closure calculations, and all appropriate fees.
E3. Easement. Obtain Council approval of a resolution ordering vacation of existing public easement(s) proposed to be abandoned, if any, through Public Works Department, and pay all appropriate fees, prior to start of construction.
DURING CONSTRUCTION – PRIOR TO OCCUPANCY
E4. Encroachment Permit. All work within the public right-of-way and/or public easement, which is to be performed by the Developer/Owner, the general contractor, and all subcontractors shall be submitted within a Single Encroachment Permit to be reviewed and issued by the City Public Works Department. Issuance of the Encroachment Permit and payment of all appropriate fees shall be completed prior to commencement of work, and all work under the permit shall be completed prior to issuance of occupancy permit.
E5. Encroachment Permit. Submit public improvement/encroachment permit plans prepared in accordance with City Public Works Department procedures which provide for the installation of public improvements directly to the Public Works Department.
Plans shall be prepared by a Registered Civil Engineer and approved by the City Engineer prior to approval and recordation of final map and/or issuance of building permits.
E6. Encroachment Permit. Existing non-standard or non-ADA compliant frontage improvements shall be replaced with current City standard frontage improvements as directed by the City Engineer or his designee.
E7. Encroachment Permit. Damaged curb, gutter, and sidewalk within the public right-of- way along property’s frontage shall be repaired or replaced (to the nearest score mark) in a manner acceptable to the City Engineer or his designee. The extents of said repair or replacement within the property frontage shall be at the discretion of the City Engineer or his designee.
E8. Encroachment Permit. Existing streetlights shall be clear of proposed sidewalk, developer shall relocate as necessary.
E9. Easement. Dedicate required on-site easements for any new public utilities, and/or emergency vehicle access by means of subdivision map or approved instrument at time of development.
Conditions of Approval PLN25-00559 / 3250 Jay Street
City Council
Meeting Date: 6/23/2026 Page 5
E10. Easement. Dedicate sidewalk easements along the project frontage where public sidewalks extend into private property. Sidewalk easements are to be one (1) foot behind proposed back of walk where there is landscaping behind sidewalk. Sidewalk easement where hardscape is behind sidewalk is to be at back-of-walk. Cold joint is required between public sidewalk and private hardscape.
E11. Agreement. If requested, owner or designee shall prepare and submit for City approval a maintenance plan for all sidewalk, curb and gutter, landscaping and irrigation system improvements installed within the public right-of-way prior to encroachment permit issuance. Such plan shall include at a minimum, maintenance requirements for trees and shrubs, in acknowledgement of developer’s/property owner’s obligation under Chapter 12.30 and 17.15.
PUBLIC WORKS DEPARTMENT – TRANSPORTATION
DESIGN / PERFORMANCE – PRIOR TO BUILDING PERMIT ISSUANCE L1. Transportation Design - Traffic improvements must comply with the City of Santa Clara Standard Details and Specifications for Public Works Construction
SILICON VALLEY POWER
DESIGN / PERFORMANCE– PRIOR TO BUILDING PERMIT ISSUANCE SVP1. Costs & Expenses. Unless expressly stated otherwise or covered by a fee to be paid by the applicant, applicant shall be responsible for all costs and expenses associated with fulfilling these conditions of approval.
SVP2. Applicant Design Process. Available to Applicants to expedite distribution electric substructure design.
SVP3. SVP Rules and Regulations. Applicant shall comply with all applicable SVP rules, regulations, standards, guidelines, and requirements, as may be amended from time to time.
SVP4. SVP Standards. Applicant shall comply with the following SVP standards (as may be amended or supplemented).
a. UG1000 - Installation of Underground Substructures by Developers b. UG1250 – Encroachment Permit Clearances from Electric Facilities c. UG0339 – Remote Switch Pad
d. OH1230 – Tree Clearances from Overhead Electric Lines e. SD1235 – Tree Planting Requirements Near Underground Electric Facilities f. UG1225 – Pad mounted Equipment Clearances and Protection g. UG0250 – High Density Residential Metering Requirements h. FO-1901 – Fiber Optic Splicing and Testing Methods
i. SVP Rules and Regulations – Latest Edition
SVP5. SVP Standards, Miscellaneous:
a. In the case of podium -style construction, all SVP facilities and conduit systems must be located on solid ground (aka “real dirt”) and cannot be supported on parking garage ceilings or placed on top of structures. b. No splice boxes are allowed between the SVP utility connection point and the applicants main switch board.
c. SVP does not utilize any sub-surface (below grade) devices in its system. This includes transformers, switches, etc.
Conditions of Approval PLN25-00559 / 3250 Jay Street
City Council
Meeting Date: 6/23/2026 Page 6
SVP6. Meter Locations:
a. For condominium or apartment, all electric meters and service disconnects shall be grouped at one location, outside of the building or in a accessible utility room.
If they are townhomes or single -family residences, then each unit shall have its own meter, located on the structure. A double hasp locking arrangement shall be provided on the main switchboard door(s). Utility room door(s) shall ha ve a double hasp locking arrangement or a lock box shall be provided. Utility room door(s) shall not be alarmed.
b. All interior meter rooms at ground level are to have direct, outside access through only ONE door. Interior electric rooms must be enclosed i n a dedicated electric room and cannot be in an open warehouse or office space.
SVP7. Underground Service Entrance
a. (277/480V Service or Lower) Underground service entrance conduits and conductors shall be “privately” owned, maintained, and installed per City Building Inspection Division Codes to the SVP defined utility connection point. b. (12KV Service) SVP terminates cable on the applicant owned switchgear. c. No cross -parcel distribution is allowed. SVP service points must be within the parcels that they serve.
SVP8. Existing Facilities:
a. All existing SVP facilities, onsite or offsite, are to remain unless specifically addressed by SVP personnel in a separate document. It is the Applicants responsibility to maintain all clearances from equipment and easements. The Applicant may contact SVP outside of the PCC process for clear definitions of these clearance requirements. Applicant should not assume that SVP will be removing any existing facilities without detailed design drawings from SVP indicating potential removals. Simply indicating that SVP facilities are to be removed or relocated on conceptual plans does not imply that this action has been approved by SVP.
b. Any relocation of existing electric facilities shall be at Applicants expense.
WATER & SEWER DEPARTMENT
DESIGN/ PERFORMANCE – PRIOR TO BUILDING PERMIT ISSUANCE W1. Previous Approvals. Permittee shall abide by and continue to comply with all previous City approvals, permits, or requirements relating to the subject property, unless explicitly superseded or revised by the Director of Water and Sewer Utilities.
W2. Related Approvals. Applicant shall comply with all related City approvals, entitlements, permits, or requirements associated with the subject property, unless explicitly superseded or revised by the Director of Water and Sewer Utilities.
W3. Separate Services. Applicant shall provide separate water, recycled water, sanitary sewer, and fire services connected to a public main in the public right-of-way services for each parcel to the satisfaction of the Director of Water & Sewer Utilities. Different types of water and recycled water use (domestic, irrigation, fire) shall be served by separate water services, each separately tapped at the water main. Services cannot cross a different parcel than the one it serves. No parcel shall be created that requires an easement from an adjacent parcel in order to be served unless explicitly authorized by the Director of Water and Sewer Utilities. Tapping on existing fire service line(s) is Conditions of Approval PLN25-00559 / 3250 Jay Street
City Council
Meeting Date: 6/23/2026 Page 7
prohibited. Approved backflow prevention device(s) are required on all potable water services.
W4. Easements. Prior to City’s issuance of Building or Grading Permits, the applicant shall provide a dedicated water utility easement around the backflow prevention device onsite.
The water utility easement for the water services and all other public water appurtenances shall be a minimum 15 feet wide and be adjacent to the public right-of- way without overlapping any public utility easement. Additionally, the applicant shall submit plans defining existing easements so Water Division can verify if there are any conflicts with proposed easements and water utilities.
W5. Conditional Releases. The applicant shall comply with all the requirements of any building permit conditional release requirements.
_____________________________________
KEY:
G = General
P = Planning Division
BD = Building Division
H = Housing & Community Services Division
F = Fire Department
PR = Parks & Recreation Department
PD = Police Department
E = Engineering Division
Streets Division (Landscape, Solid Waste, and Stormwater) L = Landscape
SW = Solid Waste
SVP = Silicon Valley Power
W = Water & Sewer Department
---
Conditions of Approval PLN25-00559 / 3250 Jay Street
City Council
Meeting Date: 6/23/2026 Page 8
ACKNOWLEDGEMENT AND ACCEPTANCE OF CONDITIONS OF APPROVAL
Permittee/Property Owner
The undersigned agrees to each condition of approval and acknowledges and hereby agrees to use the project property on the terms and conditions set forth in this permit.
Signature: _________________________________________________
Printed Name: _________________________________________________
Relationship to Property: _________________________________________________
Date: _________________________________________________
Pursuant to Santa Clara City Code 18.128.100, the applicant shall return this document to the Department, properly signed and dated, within 30 -days following the date of the Acknowledgement.
FLOOD ZONE "X"
FLOOD ZONE "AH"
FLOOD ZONE
APPROXIMATE
BOUNDARY
LANDS OF
CITY OF SANTA CLARA
(DOC. 7973572)
AREA: 843± SQ. FT.
0.0194± ACRES
10.00' U.G.E.E.
(405 M 19)
10.00' U.G.E.E.
(G700 O.R. 440)
10.00' U.G.E.E.
(G700 O.R. 440)
10.00' U.G.E.E.
(G700 O.R. 440)
10.00' W.U.E.
(H010 O.R. 147)
15.00' W.U.E.
(H010 O.R. 147)
P.U.E.
(H083 O.R. 525)
50.00' P.U.E.
(H083 O.R. 525)
P.U.E.
(H083 O.R. 525)
AVIGATION EASEMENT
(H330 O.R. 161)
206' AMSL
HORIZONTAL PLANE
15.00' U.G.E.E.
(G700 O.R. 440)
15.00' W.U.E.
(H010 O.R. 147)
15.00' W.U.E.
(H010 O.R. 147)
15.00' SETBACK
15.00' SETBACK
NON-ACCESS
(5048 O.R. 9)
(5067 O.R. 393)
OVER PARCEL ONE
NON-ACCESS(F963 O.R. 460)
MONUMENT SIGNENCHROACHMENT(DOC. 22389590)
PYLON SIGN
ENCROACHMENT(DOC. 22457847)
S.W.E.
(DOC. 22568228)
S.W.E.
(DOC. 22568228)
W.U.E.
(DOC. 22568228)
W.U.E.
(DOC. 22568228)
S.W.E.
(DOC. 22568228)
PARCEL ONE
PARCEL TWO
PARCEL THREE
JAY STREET
BAYSHORE FREEWAY
PROPOSED PARCEL ONEAREA: 346,532± SQ. FT.
7.9552± ACRES
1 VESTING TENTATIVE MAP NO.
OF 1 SHEETS
SHEET
OF
FOR
3250 AND 3260 JAY STREET
FOUR CORNERS PROPERTIES
JAN., 2026 DATE
SCALE
DRAWN BY
JOB NO. A24299-2
SANTA CLARA,
DFH
CALIFORNIA
SURVEYOR RMA NO.NO. REVISION BY REVISION BY
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Weblink to Environmental Documents for proposed
Tentative Parcel Map at 3250 Jay Street
https://www.santaclaraca.gov/Home/Components/BusinessDirectory/BusinessDir ectory/682/15209
This document is available for review in the Community Development Department Planning Division
6/18/26, 4:53 PM
Outlook
PLN25-00559 - 3250 Jay Street
From Tiffany Pan <[email protected]>
Date Thu 6/18/2026 11 :07 AM
To Summer Foss <[email protected]>
lnbox - Summer Foss - Outlook
You don't often get email from tpan@go-ci .com. Learn why this is imi;1ortant Hi,
I have received city notice of public hearing today. I am the owner of the property of 2090 Duane Ave.
I wonder why the merge is being requested . Does the merger increase the site's allowable development? Best Regards,
Tiffany Pan
◄ CRYSTAL
INSTRUMENTS
2090 Duane Avenue, Santa Clara, CA 950541 Office: (408) 986-8880 https://outlook.office.com/mail/inbox/id/MkALgAAAAMHYQDEapmEc2byACqAC%2FEWg0A6I0IFa6xZki2iW%2BkbGCzkMBDOnweAM?nativeVer . .. 1/1 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-508 Agenda Date: 6/23/2026
REPORT TO COUNCIL
SUBJECT
Public Hearing: Action to approve (1) the 2025 Urban Water Management Plan and (2) the 2025 Water Shortage Contingency Plan
BACKGROUND
State law requires that any urban water supplier that provides water for municipal purposes to more than 3,000 customers or serves more than 3,000 acre-feet annually, adopt an Urban Water Management Plan (UWMP) every five years, demonstrating water supply reliability in normal, single dry, and multiple dry years.
In November 2009, the California State legislature passed the Water Conservation Act of 2009 (also known as SB X7-7). SB X7-7 required the State of California to achieve a 20% reduction in urban per capita water use by the end of 2020. As part of this legislation, the City of Santa Clara Water & Sewer Utilities Department was required to set water use targets to be met by 2020, which were initially developed in the 2010 UWMP. The City has met the conservation compliance targets.
Additionally, in response to the severe drought of 2012-2016, new legislation in 2018 mandated a Water Shortage Contingency Plan (WSCP), requiring water suppliers to prepare and adopt a WSCP as part of their 2020 UWMP. This WSCP has been revised and updated to comply with California Water Code Section 10632.
The City last updated its UWMP and WSCP in 2021 (i.e., 2020 UWMP). The 2020 UWMP provided the City with a reliable water management action plan that could be referred to with confidence and continuously as water supply conditions changed and new developments were proposed within the City. The 2020 UWMP assisted the City with assessing available supply to meet future water demands.
DISCUSSION
The 2025 UWMP projects that the City will meet projected water demands through 2050, with no anticipated supply shortfalls. The 2025 UWMP assessed the City’s ability to meet projected water demands under varying supply scenarios, including single- and multiple-dry-year scenarios, loss of San Francisco Public Utilities Commission (SFPUC) supply, and the phased implementation of the Bay Delta Plan applicable at the time the 2025 UWMP was prepared.
The WSCP specifies opportunities to promote water conservation, enforce prohibitions on water waste, and reduce demand during water shortages.
The WSCP is intended to serve as an action plan for the City during drought or catastrophic water supply shortages. The City’s WSCP has been updated to correspond with the State’s six standard water shortage levels. The six standard water shortage levels correspond to progressive ranges of 10 City of Santa Clara Printed on 6/19/2026Page 1 of 3
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26-508 Agenda Date: 6/23/2026
-, 20-, 30-, 40-, and 50-percent shortages, as well as greater than 50-percent shortages. Response actions to reduce water demand are outlined for each shortage level, including communication protocols and procedures to inform residents, businesses, and the City Council of any current or predicted shortages. Activation or deactivation of a water shortage level contained in the WSCP must be approved by the City Council through adoption of a Resolution.
After the adoption of the 2025 UWMP, Water Supply Assessments (WSAs) will be completed for projects not approved by the City Council and whose water demands were not specifically included in the UWMP’s growth projections. WSAs will reference the currently adopted UWMP to assess the City’s ability to meet additional water demand.
ENVIRONMENTAL REVIEW
The action being considered is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15282(v), which exempts the preparation and adoption of the UWMPs.
FISCAL IMPACT
Adoption of the 2025 UWMP and 2025 WSCP does not have a fiscal impact beyond the staff time to prepare them. The UWMP forecasts increased water demands based on growth in Santa Clara over the planning horizon. These increased demands may result in higher costs to purchase water from wholesalers such as the Santa Clara Valley Water District and the SFPUC. The WSCP outlines conservation and demand management strategies to be implemented during severe drought. These strategies will likely come with costs above budget. The actual level of increased costs caused by either the UWMP or WSCP is unknown at this time.
COORDINATION
This report has been coordinated with the City Attorney’s Office
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
Public participation is required as part of the 2025 UWMP and WSCP preparation. This effort was completed in conjunction with other water retailers, public agencies and water wholesalers. This agenda item will serve as the virtual and public hearing regarding the 2025 UWMP update and WSCP update. A copy of the City’s proposed 2025 UWMP and WSCP are available online on the City’s website for review prior to the public hearing.
Newspaper notice of this public hearing was published in the Santa Clara Weekly, a newspaper of general circulation, on June 3 and June 10, 2026, in accordance with California Water Code Section 10642.
RECOMMENDATION
1. Determine that the proposed actions are statutorily exempt from the California Environmental City of Santa Clara Printed on 6/19/2026Page 2 of 3
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26-508 Agenda Date: 6/23/2026
Quality Act (CEQA) pursuant to Section 15282(v) of Title 14 of California Code of Regulations;
2. Adopt a Resolution approving the 2025 Urban Water Management Plan; and
3. Adopt a Resolution approving the 2025 Water Shortage Contingency Plan Reviewed by: John Ramirez, Director, Water and Sewer Utilities Approved by: Jōvan Grogan, City Manager
ATTACHMENTS
1. Proposed Resolution Approving the 2025 Urban Water Management Plan
2. Proposed Resolution Approving the Water Shortage Contingency Plan
3. 2025 Urban Water Management Plan
4. 2025 Water Shortage Contingency Plan
City of Santa Clara Printed on 6/19/2026Page 3 of 3
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Resolution/2025 Urban Water Management Plan Page 1 of 2 Rev: 11/22/17
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
APPROVING THE 2025 URBAN WATER MANAGEMENT PLAN
WHEREAS, the California Urban Water Management Planning Act requires that urban water suppliers annually providing water for municipal purposes to more than 3,000 customers or supplying more than 3,000 acre feet of water adopted and periodically update an Urban Water Management Plan (“UWMP”) to assess the reliability of its water sources over a 20-year planning horizon;
WHEREAS, the City of Santa Clara last prepared an UWMP in June 2021, filed with the California Department of Water Resources;
WHEREAS, the City of Santa Clara has prepared the 2025 Urban Water Management Plan (2025 UWMP) in accordance with applicable sections of the California Water Code; WHEREAS, the City of Santa Clara provided notice via e-mail on February 03, 2026 to local cities and agencies that the City will be reviewing its current UWMP and considering amendments or changes;
WHEREAS in May 2011, the City prepared Water Use Goals and adopted applicable methodology for meeting those Water Use Goals under Senate Bill 7 (7th Extraordinary Session), also known as “Senate Bill x7-7” or “Water Conservation Act of 2009”, a final update reporting compliance in Water Use Goals in 2020 is contained within the 2025 UWMP; and, WHEREAS, on June 23, 2026, the City Council conducted a public hearing on the proposed 2025 UWMP at a regularly scheduled meeting, at which time all interested persons were given an opportunity to present verbal and written testimony and evidence.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. Approval of 2025 Urban Water Management Plan. The Council has reviewed the 2025 UWMP at a regular public meeting conducted on June 23, 2026. Based upon the data and conclusions set forth therein, and the evidence and testimony presented at the public meeting, Resolution/2025 Urban Water Management Plan Page 2 of 2 Rev: 11/22/17
the Council hereby finds that there is adequate water to supply without creating a negative impact on the groundwater basin and that the City has an adequate supply to provide water for the City during single or multiple dry years for at least a 20-year projection. The Council hereby approves and adopts the 2025 Urban Water Management Plan. The 2025 Urban Water Management Plan will be filed with the California Department of Water Resources within 30 days of adoption.
2. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ___ DAY OF _________, 2026, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
ATTEST: ______________________________
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference: The 2025 Urban Water Management Plan
S:\Attorney\RESOLUTIONS\Form Resolution-City.doc
Resolution/Water Shortage Contingency Plan Page 1 of 2
Rev: 11/22/17
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
APPROVING A WATER SHORTAGE CONTINGENCY PLAN
WHEREAS, in response to the severe drought of 2012-2016, new legislation in 2018 created a Water Shortage Contingency Plan (WSCP) mandate replacing the water shortage contingency analysis under former law;
WHEREAS, permanent water waste prohibitions contained in the City’s Water Service and Use Rules and Regulations remain in effect at all times;
WHEREAS, the City of Santa Clara provided notice via e-mail on February 03, 2026, to local cities and agencies that the City will be updating its existing WSCP; WHEREAS, the City of Santa Clara prepared an updated WSCP to include six standard water shortage levels per California Water Code Section 10623; and, WHEREAS, on June 23, 2026, the City Council conducted a public hearing on the proposed WSCP at a regularly scheduled meeting, at which time all interested persons were given an opportunity to present verbal and written testimony and evidence.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. Approval of the City’s Water Shortage Contingency Plan. The Council has reviewed the WSCP at a regular public meeting conducted on June 23, 2026. Based on the evidence and testimony presented at the public meeting, the Council hereby approves adoption of the WSCP for utilization during times of drought or catastrophic supply shortages as recommended by Water Department staff.
2. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ___ DAY OF _________, 2026, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
Resolution/Water Shortage Contingency Plan Page 2 of 2
Rev: 11/22/17
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
ATTEST: ______________________________
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference: 2025 Water Shortage Contingency Plan
S:\Attorney\RESOLUTIONS\Form Resolution-City.doc
CITY OF SANTA CLARA
MAY
2026
PREPARED BY
PUBLIC REVIEW DRAFT
2025 URBAN WATER
MANAGEMENT PLAN
"'' WEST. YOST
DRAFT REPORT | MAY 2026
2025 Urban Water Management Plan
Prepared for
City of Santa Clara
Project No. 1078-60-23-01
Prepared by: Elizabeth Drayer, PE, RCE #46872 Date
QA/QC Review: Rhodora Biagtan, PE, RCE #59371 Date
"''
WEST. YOST
Water. Engineered.
N-C-1078-60-23-01-WP—R-1078-UWMP
i City of Santa Clara
2025 Urban Water Management Plan
May 2026
Table of Contents
EXECUTIVE SUMMARY .......................................................................................... ES-1 Introduction .......................................................................................................... ES-1 California Water Code Requirements .................................................................. ES-1 City of Santa Clara Water System ....................................................................... ES-2 Water Use By City Customers ............................................................................. ES-2 City of Santa Clara Water Supplies ...................................................................... ES-2 Conservation Target Compliance......................................................................... ES-3 City of Santa Clara Water Service Reliability ....................................................... ES-3 Water Shortage Contingency Plan ....................................................................... ES-4 UWMP Preparation, Review, and Adoption ......................................................... ES-4 Introduction ........................................................................................... 1-1
1.1 Introduction ....................................................................................................... 1-1
1.2 Importance and Extent of City’s Water Management Planning Efforts .............. 1-1
1.3 Changes from 2020 UWMP .............................................................................. 1-1
1.4 Plan Organization ............................................................................................. 1-2 CHAPTER 2 Plan Preparation ................................................................................... 2-1
2.1 Basis for Preparing a Plan ................................................................................ 2-1
2.2 Individual or Regional Planning and Compliance .............................................. 2-1
2.3 Fiscal or Calendar Year and Units of Measure ................................................. 2-2
2.4 Coordination and Outreach ............................................................................... 2-2
2.4.1 Wholesale and Retail Coordination .......................................................... 2-3
2.4.2 Coordination with Other Agencies and the Community ............................ 2-3
2.4.3 Notice to Cities and Counties ................................................................... 2-4 CHAPTER 3 Service Area Description ...................................................................... 3-1
3.1 General Description .......................................................................................... 3-1
3.2 Service Area Boundary ..................................................................................... 3-2
3.3 Service Area Climate ........................................................................................ 3-6
3.4 Service Area Population and Demographics .................................................... 3-7
3.4.1 Service Area Population ........................................................................... 3-7
3.4.2 Other Social, Economic, and Demographic Factors ................................. 3-8
3.5 Land Uses within Service Area ......................................................................... 3-9
3.5.1 Current Land Uses ................................................................................... 3-9
3.5.2 Projected Land Uses ................................................................................ 3-9
CHAPTER 1
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N-C-1078-60-23-01-WP—R-1078-UWMP
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Table of Contents
CHAPTER 4 Water Use Characterization ................................................................. 4-1
4.1 Non-Potable Versus Potable Water Use ........................................................... 4-1
4.2 Water Use by Sector ......................................................................................... 4-1
4.2.1 Historical Potable Water Use .................................................................... 4-2
4.2.2 Current Water Use .................................................................................... 4-2
4.2.3 Projected Water Use ................................................................................ 4-3
4.2.4 Characteristic Five-Year Water Use ......................................................... 4-4
4.2.5 Estimating Future Water Savings ............................................................. 4-4
4.2.6 Water Use for Lower Income Households ................................................ 4-5
4.3 Distribution System Water Losses .................................................................... 4-5
4.4 Climate Change Considerations ....................................................................... 4-8 CHAPTER 5 SB X7-7 Baselines, 2020 Target, and 2025 Reporting ........................ 5-1
5.1 Overview and Background ................................................................................ 5-1
5.2 2020 Daily Per Capita Water Use Compliance ................................................. 5-1
5.3 Regional Alliance .............................................................................................. 5-2 CHAPTER 6 Normal-Year Water Supply Characterization ...................................... 6-1
6.1 Purchased or Imported Water ........................................................................... 6-1
6.1.1 Treated Surface Water from SFPUC ........................................................ 6-1
6.1.1.1 Description of SFPUC Regional Water System ................................ 6-1
6.1.1.1.1 RWS Distribution ...................................................................... 6-1
6.1.1.1.2 Water Treatment ...................................................................... 6-3
6.1.1.1.3 Water Storage .......................................................................... 6-4
6.1.1.2 Wholesale Water Contractual Obligations ........................................ 6-5
6.1.1.3 Future Water Supply Decisions ........................................................ 6-6
6.1.2 Treated Surface Water from Valley Water ................................................ 6-6
6.2 Groundwater ..................................................................................................... 6-7
6.2.1 Groundwater Basin Management ............................................................. 6-8
6.2.2 Groundwater Use – Past Five Years ...................................................... 6-10
6.2.3 Groundwater Use – Projected ................................................................ 6-10
6.3 Stormwater...................................................................................................... 6-10
6.4 Wastewater and Recycled Water .................................................................... 6-11
6.4.1 Recycled Water Coordination ................................................................. 6-11
6.4.2 Wastewater Collection, Treatment and Disposal .................................... 6-12
6.4.3 Recycled Water System Description ...................................................... 6-12
6.4.4 Potential, Current, and Projected Recycled Water Uses ........................ 6-16
6.5 Desalinated Water .......................................................................................... 6-20
6.6 Water Exchanges and Transfers ..................................................................... 6-21
6.7 Future Water Projects ..................................................................................... 6-22
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6.8 Summary of Existing and Planned Sources of Water ..................................... 6-23
6.9 Climate Change Impacts to Supply ................................................................. 6-25
6.10 Regulatory Conditions and Project Development.......................................... 6-26
6.11 Other Locally Applicable Criteria ................................................................... 6-26
6.12 Energy Intensity ............................................................................................ 6-26 CHAPTER 7 Water Service Reliability and Drought Risk Assessment .................. 7-1
7.1 Constraints on Water Sources .......................................................................... 7-1
7.1.1 Constraints of RWS Supplies ................................................................... 7-2
7.1.2 Water Quality of RWS Supplies ................................................................ 7-3
7.2 Water Service Reliability Assessment ............................................................... 7-4
7.2.1 Purchased Water from SFPUC ................................................................. 7-4
7.2.1.1 SFPUC Regional Water System ...................................................... 7-4
7.2.1.2 Bay-Delta Plan Amendment Updates ............................................... 7-5
7.2.1.3 WSIP Dry Year Water Supply Projects ............................................. 7-7
7.2.1.4 Alternative Water Supply Program ................................................... 7-8
7.2.1.5 SFPUC Supply Allocations ............................................................. 7-10
7.2.1.5.1 Tier One Drought Allocations ................................................. 7-10
7.2.1.5.2 Tier Two Drought Allocations ................................................. 7-11
7.2.1.5.3 Allocations for Supply Shortages Greater than 20 Percent .... 7-12
7.2.1.6 Projected Supplies from SFPUC Regional Water System .............. 7-12
7.2.2 Purchased Water from Valley Water ...................................................... 7-14
7.2.3 Groundwater ........................................................................................... 7-16
7.2.3.1 Groundwater Supply ....................................................................... 7-16
7.2.3.2 Groundwater Quality ...................................................................... 7-17
7.2.4 Recycled Water ...................................................................................... 7-18
7.2.5 Bay Area Water Conservation and Supply Agency Strategy 2050 ......... 7-18
7.3 Basis of Water Supply Data ............................................................................ 7-19
7.3.1 Basis of Water Supply Data for SFPUC Supplies ................................... 7-20
7.3.2 Basis of Water Supply Data for Valley Water Supplies ........................... 7-21
7.3.3 Basis of Water Supply Data for City’s Local Supplies ............................. 7-22
7.4 Supply and Demand Assessment ................................................................... 7-23
7.4.1 Normal Year ........................................................................................... 7-23
7.4.2 Single Dry Year ...................................................................................... 7-25
7.4.3 Multiple Dry Years (Five-Year Droughts) ................................................ 7-28
7.5 Drought Risk Assessment ............................................................................... 7-32
7.5.1 Data, Methods, and Basis for Water Shortage Condition ....................... 7-32
7.5.2 Drought Risk Assessment of Water Source Reliability ........................... 7-33
7.5.3 Total Water Supply and Use Comparison............................................... 7-33
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CHAPTER 8 Water Shortage Contingency Plan ...................................................... 8-1
8.1 Background ....................................................................................................... 8-1
8.2 City Water Shortage Contingency Plan ............................................................. 8-1
8.3 Water Supply Reliability Analysis ...................................................................... 8-1
8.4 Seismic Risk Assessment and Mitigation Plan.................................................. 8-2
8.5 Plan Adoption, Submittal, and Availability ......................................................... 8-3 CHAPTER 9 Demand Management Measures ......................................................... 9-1
9.1 Demand Management Measures ...................................................................... 9-1
9.1.1 Water Waste Prevention Ordinances ....................................................... 9-1
9.1.2 Metering .................................................................................................... 9-3
9.1.3 Conservation Pricing................................................................................. 9-3
9.1.4 Public Education and Outreach ................................................................ 9-4
9.1.4.1 Santa Clara Public Information Program .......................................... 9-4
9.1.4.2 BAWSCA Public Information Program ............................................. 9-5
9.1.4.3 Valley Water Public Information Program ......................................... 9-5
9.1.4.4 Valley Water School Education Programs ........................................ 9-8
9.1.5 Programs to Assess and Manage Distribution System Real Loss ............ 9-8
9.1.6 Water Conservation Program Coordination and Staffing Support ............ 9-9
9.1.7 Other Demand Management Measures.................................................... 9-9
9.2 Member of the California Water Efficiency Partnership ....................................... 9-9
9.3 Continued Implementation of DMMs ............................................................... 9-10
9.3.1 Meeting Urban Water Use Objectives .................................................... 9-11
9.3.2 Annual Water Use Reporting .................................................................. 9-12 CHAPTER 10 Plan Adoption, Submittal, and Implementation .............................. 10-1
10.1 Inclusion of All 2025 Data ............................................................................. 10-1
10.2 Notice of Public Hearing ............................................................................... 10-1
10.2.1 Notices to Cities and Counties .............................................................. 10-1
10.2.2 Notice to the Public ............................................................................... 10-2
10.3 Public Hearing and Adoption......................................................................... 10-2
10.3.1 Public Hearing ...................................................................................... 10-3
10.3.2 Adoption ............................................................................................... 10-3
10.4 Plan Submittal ............................................................................................... 10-3
10.5 Public Availability .......................................................................................... 10-3
10.6 Plan Implementation ..................................................................................... 10-3
10.7 Amending an Adopted UWMP or WSCP ...................................................... 10-4
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Table of Contents
LIST OF TABLES
Table 2-1. Public Water Systems (DWR Table 2-1 Retail) ...................................... 2-1 Table 2-2. Plan Identification (DWR Table 2-2) ...................................................... 2-2 Table 2-3. Supplier Identification (DWR Table 2-3)................................................. 2-2 Table 2-4. Water Supplier Information Exchange (DWR Table 2-4 Retail) ............. 2-3 Table 3-1. Monthly Average Climate Data Summary .............................................. 3-6 Table 3-2. Population – Current and Projected (DWR Table 3-1 Retail) ................. 3-8 Table 4-1. Historical Water Demand by Water Use Sector ..................................... 4-2 Table 4-2. Total Uses for Potable and Non-Potable Water – 2025 (DWR Table 4-1 Retail) .......................................................................... 4-3 Table 4-3. Total Uses for Potable and Non-Potable Water – Projected (DWR Table 4-2 Retail) .......................................................................... 4-4 Table 4-4. Projected Water Use for the Next Five Years (2026-2030) .................... 4-4 Table 4-5. Inclusion in Water Use Projections (DWR Table 4-3 Retail) .................. 4-5 Table 4-6. Last Five Years of Water Loss Audit Reporting (DWR Table 4-5 Retail) .......................................................................... 4-6 Table 4-7. Progress Towards 2028 Water Loss Standard
(DWR Table 4-6 Retail) .......................................................................... 4-7 Table 5-1. SB X7-7 2020 Target Progress (DWR Table 5-1 Retail) ........................ 5-2 Table 6-1. Purchased or Imported Water Supplies – Actual and Projected ............ 6-7 Table 6-2. Groundwater Pumped in Last Five Years (DWR Table 6-1 Retail) ...... 6-10 Table 6-3. Groundwater Supplies – Projected ...................................................... 6-10 Table 6-4. Wastewater Collected Within Service Area in 2025 (DWR Table 6-2 Retail) ........................................................................ 6-12 Table 6-5. Wastewater Treatment and End Uses Within Service Area in 2025 (DWR Table 6-3) .................................................................................. 6-15 Table 6-6. Current and Projected Recycled Water Direct Beneficial Uses Within Service Area (DWR Table 6-4 Retail) .................................................. 6-18 Table 6-7. 2020 UWMP Recycled Water Use Projection Compared to 2029 Actual (DWR Table 6-5 Retail) ............................................................... 6-19 Table 6-8. Methods to Expand Future Recycled Water Use
(DWR Table 6-6 Retail) ........................................................................ 6-19 Table 6-9. Expected Future Water Supply Projects or Programs (DWR Table 6-7 Retail) ........................................................................ 6-22 Table 6-10. Water Supplies – Actual (DWR Table 6-8 Retail) .............................. 6-23
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Table 6-11. Water Supplies – Projected (DWR Table 6-9 Retail) ......................... 6-24 Table 6-12. Recommended Energy Reporting – Single Delivery Product - Total Utility Approach (DWR Table O-1B) .......................................... 6-27 Table 7-1. Share of Available SFPUC Supplies Under Various Shortages ........... 7-11 Table 7-2. SFPUC Regional Water System Supply Capacity ............................... 7-13 Table 7-3. Projected Retail and Wholesale Demand Assumptions for the SFPUC Regional Water System .......................................................... 7-13 Table 7-4. Projected Regional Water System Supply Availability in Years 2030 to 2050 with Bay-Delta Plan Amendment ......................... 7-14 Table 7-5. Projected Regional Water System Supply Availability in Years 2030 to 2050 without Bay-Delta Plan Amendment .................... 7-14 Table 7-6. Basis of Water Supply Data for the City’s Purchased Supplies from SFPUC with the Bay-Delta Plan Amendment .............................. 7-20 Table 7-7. Basis of Water Supply Data for the City’s Purchased Supplies from SFPUC without the Bay-Delta Plan Amendment ......................... 7-21 Table 7-8. Basis of Water Supply Data for the City’s Purchased Supplies from Valley Water ................................................................................ 7-21 Table 7-9. Basis of Water Year Data for City’s Groundwater Supplies (DWR Table 7-1 Retail) ........................................................................ 7-22 Table 7-10. Basis of Water Supply Data for the City’s Recycled Water Supplies ................................................................................... 7-23 Table 7-11A. Projected Normal Year Supplies from All Supply Sources (Scenario 1) ..................................................................................... 7-24 Table 7-11B. Projected Normal Year Supplies from All Supply Sources (Scenario 2) ..................................................................................... 7-24 Table 7-12. Projected Normal Year Demands ...................................................... 7-24 Table 7-13A. Normal Year Supply and Demand Comparison (Scenario 1) (DWR Table 7-2 Retail).................................................................... 7-25 Table 7-13B. Normal Year Supply and Demand Comparison (Scenario 2) (DWR Table 7-2 Retail).................................................................... 7-25 Table 7-14A. Projected Single Dry Year Supplies from All Supply Sources (Scenario 1) ..................................................................................... 7-26 Table 7-14B. Projected Single Dry Year Supplies from All Supply Sources (Scenario 2) ..................................................................................... 7-26 Table 7-15. Projected Single Dry Year Demands ................................................. 7-26 Table 7-16A. Single Dry Year Supply and Demand Comparison (Scenario 1) (DWR Table 7-3 Retail).................................................................... 7-27
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Table 7-16B. Single Dry Year Supply and Demand Comparison (Scenario 2) (DWR Table 7-3 Retail).................................................................... 7-27 Table 7-17A. Projected Multiple Dry Year Supplies from All Supply Sources (Scenario 1) ....................................................................... 7-29 Table 7-17B. Projected Multiple Dry Year Supplies from All Supply Sources (Scenario 2) ...................................................................................... 7-30 Table 7-18. Projected Multiple Dry Year Demands ............................................... 7-31 Table 7-19A. Multiple Dry Year Supply and Demand Comparison (Scenario 1) (DWR Table 7-4 Retail).................................................................... 7-31 Table 7-19B. Multiple Dry Year Supply and Demand Comparison (Scenario 2) (DWR Table 7-4 Retail).................................................................... 7-32 Table 7-20. Projected Water Supplies for Drought Risk Assessment ................... 7-33 Table 7-21. Projected Water Demand for 2026 to 2030 ........................................ 7-33 Table 7-22. Five-Year Drought Risk Assessment (DWR Table 7-5 Retail) ........... 7-34 Table 10-1. Notification to Cities and Counties (DWR Table 10-1 Retail) ............. 10-2
LIST OF FIGURES
Figure 3-1. City of Santa Clara Water Service Area................................................ 3-3 Figure 3-2. City of Santa Clara Existing Potable Water System ............................. 3-4 Figure 3-3. City of Santa Clara Existing Recycled Water System ........................... 3-5 Figure 6-1. SFPUC Regional Water System and Main Facilities ............................ 6-3 Figure 6-2. Santa Clara Valley Groundwater Basin ................................................ 6-9 Figure 6-3. Existing Recycled Water System ........................................................ 6-14 Figure 9-1. Urban Water Use Objective Components ........................................... 9-11
LIST OF APPENDICES
Appendix A. Urban Water Management Planning Act Legislative Requirements Appendix B: DWR 2025 Urban Water Management Plan Tables Appendix C: DWR 2025 Urban Water Management Plan Checklist Appendix D: Agency and Public Notices
Appendix E: Distribution System Water Loss Audits
Appendix F: SFPUC and Valley Water Water Supply Reliability Appendix G: Water Shortage Contingency Plan
Appendix H: UWMP and WSCP Adoption Resolutions
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LIST OF ACRONYMS AND ABBREVIATIONS
°F Fahrenheit 3-4
1,2,3-TCP 1,2,3-Trichloropropane 7-17
AB Assembly Bill 1-1
Act Urban Water Management Planning Act ES,1-1
AF Acre-Feet 2-2
AFY Acre-Feet of Water Per Year Es,2-1
AMI Advanced Metering Infrastructure 9-3
AWIA America’s Water Infrastructure Act 8-3
AWS Alternative Water Supply 7-7
BARR Bay Area Regional Reliability 6-22
BAWSCA Bay Area Water Supply and Conservation Agency Es, 2-1 BMP Best Management Practices 9-19
CalWEP California Water Efficiency Partnership 9-5
CAP Climate Action Plan 4-1
CCF Hundred Cubic Feet 9-18
CCR California Code of Regulations 6-13
CEQA California Environmental Quality Act 6-7
CII Commercial, Industrial, and Institutional 9-16
CIMIS California Irrigation Management Information System 3-4 CIP Capital Improvement Plan 6-18
City City of Santa Clara Es,1-1
CPC California Plumbing Code 9-16
CVP Central Valley Project 6-7
CWC California Water Code
CWRMP Countywide Water Reuse Master Plan 6-22
DDW Division of Drinking Water 6-3
DIM Dedicated Irrigation Meter 9-20
Districts Modesto and Turlock Irrigation Districts 7-3
DMM Demand Management Measure 9-1
DOF California Department of Finance 3-5
DRA Drought Risk Assessment 4-3
DSOD Division of Safety of Dams 6-4
DWR California Department of Water Resources 1-3
DWR
Guidebook
2025 Urban Water Management Plan Guidebook for Urban Water Suppliers
1-3
DWR
Methodologies
DWR Methodologies for Calculating Baseline and Compliance Urban Per Capita Water Use (2016)
5-1
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EO Education Outreach 9-8
ERP Emergency Response Plan 8-3
ET Evapotranspiration 3-4
FEMA Federal Emergency Management Agency 8-2
FERC Federal Energy Regulatory Commission 7-3
FY Fiscal Year 9-8
GPCD Gallons Per Capita Per Day Es,5-1
gpf Gallons Per Flush 9-14
gpm Gallons Per Minute 6-9
GSA Groundwater Sustainability Agency 1-2
GSI Green Stormwater Infrastructure 6-12
GSP Groundwater Sustainability Plan 1-2
hcf Hundred Cubic Feet 9-4
HET High-Efficiency Toilet 9-14
HEU High-Efficiency Urinal 9-18
HHWP Hetch Hetchy Water and Power 6-1
HOA Homeowners’ Associations 9-2
HRL Healthy Rivers and Landscapes Program 7-2
HTWTP Harry Tracy Water Treatment Plant 6-2
IRP Infrastructure Reliability Plan 7-15
ISG Individual Supply Guarantee 6-5
kWh Kilowatt Hours 6-27
L2L Laundry to Landscape 9-15
LHMP Local Hazard Mitigation Plan 8-2
LOS Level of Service 7-4
LTVA Long-Term Vulnerability Assessment 6-26
MAP Minimum Annual Purchase 6-23
MCL Maximum Contaminant Levels 7-3
MG Million Gallon 3-1
mgd Million Gallons Per Day 3-1
MRP Municipal Regional Stormwater NPDES Permit 6-12
NAICS North American Industry Classification System 4-1 NPDES National Pollutant Discharge Elimination System 6-11 OA Operational Area 8-2
OCF Our City Forest 9-13
PCB Polychlorinated Biphenyls 6-12
PGA Peak Ground Acceleration 8-3
PRSV Pre-Rinse Spray Valves 9-17
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QWEL Qualified Water Efficient Landscaper 9-7
Regional GSR Regional Groundwater Storage and Recovery 7-7 RRA Risk and Resilience Assessment 8-3
RUWMP Regional Urban Water Management Plan 2-1
RWF Regional Wastewater Facility 4-1
RWS Regional Water System 2-3
SB Senate Bill 1-1
SB X7-7 Water Conservation Act of 2009
SBWR South Bay Water Recycling
SCVURPPP Santa Clara Valley Urban Runoff Pollution Prevention Program 6-11 SFPUC San Francisco Public Utilities Commission Es,2-1
SGMA Sustainable Groundwater Management Act 1-2
SMP Sewer Master Plan 3-8
State Water
Board
State Water Resources Control Board 1-2
STEAM Science, Technology, Engineering, the Arts and Mathematics 9-8 STORMS Strategy to Optimize Resource Management of Stormwater 6-12 SVAWPC Silicon Valley Advanced Water Purification Center 6-22 SVWTP Sunol Valley Water Treatment Plant 6-2
SWP State Water Project 6-7
TDS Total Dissolved Solids 7-3
USEPA U.S. Environmental Protection Agency 6-3
UWMP Urban Water Management Plan
UWUO Urban Water Use Objective 9-20
Valley Water Santa Clara Valley Water District 9-1
WBIC Weather-Based Irrigation Controller 9-17
WET Water Education for Teachers 9-8
WET Rebate Water Efficient Technology Rebate 9-18
WSA Water Supply Agreement 6-5
WSAP Water Shortage Allocation Plan 7-10
WSCP Water Shortage Contingency Plan
WSIP Water System Improvement Program 6-20
WSMP Water Supply Master Plan Es, 3-7
WUE Water Use Efficiency 10-3
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Executive Summary
INTRODUCTION
An Urban Water Management Plan (UWMP) helps water suppliers assess the availability and reliability of their water supplies and current and projected water use to help ensure reliable water service under different conditions. This water supply planning is especially critical for California currently, as climate change is resulting in changes in rainfall and snowfall, which impact water supply availability and development is occurring throughout the State, resulting in increased needs for reliable water supplies.
The Urban Water Management Planning Act (Act) requires larger water suppliers that provide water to urban users (whether directly or indirectly) to develop UWMPs every five years. UWMPs evaluate conditions for the next 20 years, so these regular updates ensure continued long -term planning. The City of Santa Clara (City) provides water service directly to more than 3,000 connections in its water service area and is therefore required to prepare a UWMP.
This Executive Summary serves as a Lay Description of the City's UWMP, as required by California Water Code (CWC) §10630.5.
CALIFORNIA WATER CODE REQUIREMENTS
The CWC documents specific requirements for California water suppliers. The Act is included in the CWC and specifies the required elements of a UWMP, including discussing an agency’s water system and facilities, calculating how much water its customers use (i.e., water demand) and how much it can supply, and detailing how it would respond during a drought or other water supply shortage. Also, a UWMP must describe what specific coordination steps were taken to prepare, review, and adopt the plan.
The Act has been revised over the years. The Water Conservation Act of 2009 (also known as SB X7-7) required retail water agencies to establish water use targets for 2020 that would result in statewide water savings of 20 percent by 2020. In their 2025 UWMPs, retail water agencies (i.e., those distributing water to end users like residences and businesses) are required to report on their compliance with SB X7-7 2020 water use targets.
The 2012-2016 drought led to further revisions to the Act to improve water supply planning for long -term reliability and resilience to drought and climate change. These revisions were formalized in the 2018 Water Conservation Legislation and include:
• Five Consecutive Dry-Year Water Reliability Assessment: Analyze water supply reliability for five consecutive dry years over the planning period of this plan (see Chapter 7).
• Drought Risk Assessment: Assess water supply reliability for the next five years assuming they are dry years (see Chapter 7).
• Seismic Risk: Identify the seismic risk to the agency’s water facilities and have a plan to address identified risks (see Chapter 8).
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• Water Shortage Contingency Plan (WSCP): Update the agency’s plan to include an annual process for assessing potential gaps between planned water supply and demands; conform with the State’s standard water shortage levels (including a shortage level greater than 50 percent) for consistent messaging and reporting; and provide water shortage responses that are locally appropriate (see Chapter 8).
• Lay Description: Provide a lay description of the findings of the UWMP; this Executive Summary serves as the lay description for this plan.
Major components and findings of the City’s 2025 UWMP are summarized below.
CITY OF SANTA CLARA WATER SYSTEM
The City is located in the northern part of Santa Clara County, approximately 45 miles southeast of the City of San Francisco. The City serves drinking water within the current City limits and includes residential, commercial, industrial, institutional/governmental, landscape, and fire service connections.
The City’s potable water system consists of 21 active potable groundwater wells (20 active wells and one standby well), four tank sites each equipped with a pump station, two San Francisco Public Utilities Commission (SFPUC) supply turnouts, one Valley Water supply turnout, and approximately 306 miles of potable water pipelines. The City also imports recycled water for non-potable use from South Bay Water Recycling (SBWR) and maintains approximately 33 miles of recycled water pipelines.
WATER USE BY CITY CUSTOMERS
As the City continues to develop, the demand for water will increase. Thorough and accurate accounting of current and future water demands is critical for the City’s planning efforts. To continue delivering safe and reliable drinking water, the City must k now how much water its customers currently use and how much they expect to use in the future.
The City’s 2025 Sustainable Water Supply Master Plan (WSMP) developed water demand projections for buildout of the City (i.e., fully developed within City limits), which at the time of its development was expected in 2040. For the purposes of this UWMP, the buildout date has been modified to 2050, based on declining water use trends in recent years, indicating growth may be slower than previous predictions indicated. However, the water demand at buildout used in this UWMP remains consistent with the City’s 2025 WSMP.
CITY OF SANTA CLARA WATER SUPPLIES
The City’s current potable water supplies include purchased treated surface water from SFPUC and Valley Water conveyed via water supply turnouts and groundwater pumped from City-owned and operated wells. The City also uses recycled water for non-potable water demands such as landscaping, dual plumbing and industrial uses.
In years of normal precipitation, the City estimates that its four supply sources provide an average yield of approximately 38,700 acre -feet per year (AFY). This includes up to
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5,041 AFY from SFPUC, 4,560 AFY from Valley Water, 23,048 AFY from the City’s groundwater wells, and 6,017 AFY from recycled water.
The City’s existing and projected future water supplies under normal conditions are expected to be sufficient to meet both current and future demands through 2050. To maintain a reliable and resilient water system, the City plans to optimize its existing infrastructure and expand its recycled water system, supporting long -term strategic planning and ensuring a safe and dependable water supply.
CONSERVATION TARGET COMPLIANCE
In its 2015 UWMP, the City confirmed its baseline per capita water use, and established and adopted its water use target of 186 gallons per capita per day ( GPCD) for 2020. In its 2020 UWMP, the City verified that it achieved its 2020 water use target in accordance with SB X7-7. The City’s per capita water use in 2020 was 124 GPCD, well below the confirmed 2020 water use target of 186 GPCD. This achievement was the result of continued water conservation by the City’s customers.
CITY OF SANTA CLARA WATER SERVICE RELIABILITY
The California Water Code (CWC) requires agencies to evaluate water service reliability by assessing the impacts of drought on water supplies and comparing those reduced supplies to projected demands. Specifically, agencies must estimate available water supplies under both a single dry year and five consecutive dry years using historical hydrologic records.
For the City’s water service reliability assessment, imported water reliability from SFPUC is evaluated based on the Bay Area Water Supply and Conservation Agency (BAWSCA) 2025 UWMP wholesale customer dry -year allocations, incorporating Bay - Delta Plan Amendment assumptions. Imported supply reliability from Valley Water is based on Valley Water’s Supply Reliability Tables, which indicate up to 5 percent shortfalls during the fourth and fifth dry years in 2030, 2045, and 2050 after the supply augmentation. Accordingly, a 5 percent reduction is applied in those years. Local groundwater pumping and recycled water supplies are assumed to remain 100 percent reliable under these hydrologic conditions.
Due to uncertainty associated with the interruptible SFPUC supply, the City evaluated supply reliability under two primary scenarios:
• Scenario 1: Supply interruption due to potential contract termination in 2028.
Assuming a 10-year advance notice, SFPUC supplies are projected to cease beginning in 2040.
• Scenario 2: Continued availability of SFPUC supplies beyond 2040.
The assessment results show that the City is well-positioned to withstand the effects of a single dry year and a five -consecutive dry year drought for any period between 2025 and 2050, even without additional water conservation measures. The City’s drought risk was specifically assessed be tween 2026 and 2030, assuming that the next five years
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are dry years. In each case, water supplies comfortably meet water demands. The City is able to reliably provide water service whether the drought occurs in 2026, 2050, or any year between.
WATER SHORTAGE CONTINGENCY PLAN
A WSCP describes an agency’s plan for preparing for and responding to water shortages. The City’s WSCP was updated in 2020 so that it is consistent with the 2018 Water Conservation Legislation requirements. The City updated its WSCP to include its process for assessing potential gaps between planned water suppl y and demands for the current year and the following (assumed dry) year. Also, the City updated its water shortage levels to better align with the State’s standard stages. The WSCP may be used for foreseeable and unforeseeable events. The WSCP is adopted a s a separate document concurrently with this plan, by separate resolution, to allow for updates to be made outside of the UWMP preparation process.
UWMP PREPARATION, REVIEW, AND ADOPTION
The City prepared this 2025 UWMP in coordination with the public. While preparing this plan, the City also notified other stakeholders (e.g., Santa Clara County) of its preparation, its availability for review, and the public hearing prior to adoption. The City encouraged community participation in the development of the 2025 UWMP using mailings and the City’s website. These public notices included the time and place of the public hearing, as well as where the plan would be available for public inspection. The public hearing provided an opportunity for the City’s water users and the general public to become familiar with the 2025 UWMP, including the WSCP, and ask questions about the City’s plans for continuing to provide reliable, safe, high -quality water and mitigating potential water shortages. Following the public hearing, the City of Santa Clara City Council adopted this 2025 UWMP and the associated WSCP on MM DD, 2026 . A copy of the adopted UWMP, including the WSCP, was submitted to the Department of Wat er Resources and to the California State Library, and is available on the City’s websit e:
https://www.santaclaraca.gov/.
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1-1 City of Santa Clara
2025 Urban Water Management Plan
May 2026
Introduction
This chapter provides an introduction and overview of the City of Santa Clara (City) 2025 Urban Water Management Plan (UWMP) including the importance and extent of the City’s water management planning efforts, changes since the preparation of the City’s 2020 UWMP, and the organization of the City’s 2025 UWMP. This 2025 UWMP has been prepared jointly by City staff and West Yost.
1.1 INTRODUCTION
The Urban Water Management Planning Act (Act) was originally established by Assembly Bill (AB) 797 on September 21, 1983. Passage of the Act was recognition by State legislators that water is a limited resource and a declaration that efficient water use an d conservation would be actively pursued throughout the State. The primary objective of the Act is to direct “urban water suppliers” to develop a UWMP which provides a framework for long-term water supply planning, and documents how urban water suppliers are carrying out their long-term resource planning responsibilities to ensure adequate water supplies are available to meet existing and future water demands. A copy of the current version of the Act, as incorporated in § 10608 and § 10610 through 10656 of the California Water Code (CWC), is provided in Appendix A of this plan.
1.2 IMPORTANCE AND EXTENT OF CITY’S WATER MANAGEMENT
PLANNING EFFORTS
The purpose of the UWMP is to provide a planning tool for the City for developing and delivering municipal water supplies to the City’s water service area. This UWMP provides the City a water management action plan for guidance as water conditions change a nd management conditions arise.
The City has had a long history of providing clean and reliable water to its customers. The City’s UWMP is a comprehensive guide for planning for a safe and adequate water supply.
1.3 CHANGES FROM 2020 UWMP
The Urban Water Management Planning Act has been modified over the years in response to the State’s water shortages, droughts and other factors. A significant amendment was made in 2009, after the 2007 to 2009 drought, and as a result of the Governor’s call for a statewide 20 percent reduction in urban water use by the year 2020.
This was the Water Conservation Act of 2009, also known as Senate Bill (SB) Seven of the Senate’s Seventh Extraordinary Session of 2009 (SB X7-7). This Act required agencies to est ablish water use targets for 2020 that would result in statewide water savings of 20 percent by 2020. The City is required to report compliance with its 2020 water use target in its 2025 UWMP.
The 2012 to 2016 drought led to further amendments to the CWC to improve on water supply planning for long-term reliability and resilience to drought and climate change. The 2018 Water Conservation Regulation for Making Conservation a California Way of Life (AB 1668 [Friedman] and SB 606 [Hertzberg]) required major additions and changes to the CWC. These changes are associated with managing drought preparedness and water shortage contingency planning for urban water suppliers.
CHAPTER 1
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Introduction
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1-2 City of Santa Clara
2025 Urban Water Management Plan
May 2026
No substantive changes to the requirements have been adopted since the completion of the City’s 2020 UWMP. This 2025 UWMP builds on the planning and reporting provided in the City’s 2020 UWMP. Key updates include:
1. Water Supply Reliability Assessment – a water supply and demand assessment which compares the total water supply sources available to the City with the long-term total projected water use over the next 25 years (to 2050), in five-year increments, for a normal water year, a single dry water year, and a drought lasting five consecutive water years (CWC §10635(a))
2. Drought Risk Assessment – an assessment of the City’s water supply reliability assuming that the Years 2026 to 2030 will be the five dry consecutive years (CWC §10635(b))
3. Water Use Target Compliance – compliance with the City’s previously adopted 2020 per capita water use targets in accordance with SB X7-7 (Water Conservation Act of 2009, SB X7-7; CWC §10608.20)
4. Water Loss Quantification – a summary report quantifying the City’s system water loss for Years 2020 to 2024, and progress toward compliance with the City’s Water Loss Standard as established by the State Water Resources Control Board (State Water Board) (CWC §10631(d)(3)(c))
5. Groundwater Management Compliance – status update on Sustainable Groundwater Management Act (SGMA) compliance activities (i.e., status of Groundwater Sustainability Agency (GSA) activities and Groundwater Sustainability Plan (GSP) implementation) (CWC §10631(b)(4)) Since the completion of the City’s 2020 UWMP, the State experienced another multi-year (2021 – 2022) drought event during which the City implemented its WSCP . This UWMP includes refinement and updates to the City’s WSCP to incorporate lessons learned from that event.
1.4 PLAN ORGANIZATION
This 2025 UWMP contains the appropriate sections and tables required per CWC Division 6, Part 2.6 (Urban Water Management Planning Act), included in Appendix A of this 2025 UWMP, and has been prepared based on guidance provided by the California Department of Water Resources (DWR) in its 2025 Urban Water Management Plan Guidebook for Urban Water Suppliers (DWR Guidebook).
This 2025 UWMP is organized into the following chapters:
• Chapter 1: Introduction
• Chapter 2: Plan Preparation
• Chapter 3: Service Area Description
• Chapter 4: Water Use Characterization
• Chapter 5: SB X7-7 Baselines, 2020 Targets, and 2025 Reporting
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1-3 City of Santa Clara
2025 Urban Water Management Plan
May 2026
• Chapter 6: Normal-Year Water Supply Characterization
• Chapter 7: Water Service Reliability and Drought Risk Assessment • Chapter 8: Water Shortage Contingency Plan
• Chapter 9: Demand Management Measures
• Chapter 10: Plan Adoption, Submittal and Implementation This 2025 UWMP also contains the following appendices of supplemental information and data related to the City’s 2025 UWMP:
• Appendix A: Urban Water Management Planning Act Legislative Requirements • Appendix B: DWR 2025 Urban Water Management Plan Tables • Appendix C: DWR 2025 Urban Water Management Plan Checklist • Appendix D: Agency and Public Notices
• Appendix E: Distribution System Water Loss Audits
• Appendix F: SFPUC and Valley Water Water Supply Reliability • Appendix G: Water Shortage Contingency Plan
• Appendix H: UWMP and WSCP Adoption Resolutions
Furthermore, this 2025 UWMP contains all the tables recommended in the DWR Guidebook, both embedded into the UWMP chapters where appropriate and included in Appendix B.
DWR’s Urban Water Management Plan Checklist, as provided in the DWR Guidebook, has been completed by West Yost to demonstrate the plan’s compliance with applicable requirements. A copy of the completed checklist is included in Appendix C.
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2-1 City of Santa Clara
2025 Urban Water Management Plan
May 2026
CHAPTER 2
Plan Preparation
This chapter describes the preparation of the City’s 2025 UWMP and WSCP, including the basis for the preparation of the plan, individual or regional planning, fiscal or calendar year reporting, units of measure, and plan coordination and outreach.
2.1 BASIS FOR PREPARING A PLAN
The Act requires every “urban water supplier” to prepare and adopt a UWMP, to periodically review its UWMP at least once every five years and make any amendments or changes which are indicated by the review. The Act also requires every “urban water supplier” to prepare and periodically update its Water Shortage Contingency Plan (WSCP). While the WSCP is part of the UWMP, it may be adopted and amended separately from the UWMP. An “urban water supplier” is defined as a supplier, either publicly or privately o wned, providing water for municipal purposes either directly or indirectly to more than 3,000 customers or supplying more than 3,000 acre -feet of water annually (AFY).
The City manages Water System CA4310012 and supplies water to retail customers only.
As shown in Table 2-1, the City provided water to 25,875 customer connections and supplied 20,728 acre-feet (AF) of water in 2025 to its customers. Therefore, the City is required to prepare a UWMP and periodically update its WSCP . The City’s last UWMP, the 2020 UWMP included a WSCP within it and was adopted by the City Council on June 22, 2021.
Table 2-1. Public Water Systems (DWR Table 2-1 Retail)
2.2 INDIVIDUAL OR REGIONAL PLANNING AND COMPLIANCE
This 2025 UWMP has been prepared on an individual reporting basis covering only the City’s service area , as shown in Table 2-2. The City did not participate in a regional alliance for the preparation of this 2025 UWMP and, therefore has not prepared a Regional Urban Water Management Plan (RUWMP). As described in Section 2.4, the City has notified and coordinated planning and compliance with appropriate regional agencies and constituents , including the Bay Area Water Supply and Conservation Agency (BAWSCA), San Francisco Public Utilities Commission (SFPUC), Valley Water, and South Bay Water Recycling (SBWR).
CA4310012 City of Santa Clara 25,875 20,728
25,875 20,728
Volume of Water
Supplied 2025 (AF)
Total
Public Water System
Number
Public Water System
Name
Number of Municipal
Connections 2025
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2-2 City of Santa Clara
2025 Urban Water Management Plan
May 2026
Table 2-2. Plan Identification (DWR Table 2-2)
2.3 FISCAL OR CALENDAR YEAR AND UNITS OF MEASURE
The City is a water retailer.
The City’s 2025 UWMP has been prepared on a calendar year basis, with the calendar year starting on January 1 and ending on December 31 of each year. Water use and planning data for the entire calendar year of 2025 has been included.
The water volumes in this 2025 UWMP are reported in units of AF.
The City’s reporting methods for this 2025 UWMP are summarized in Table 2-3.
Table 2-3. Supplier Identification (DWR Table 2-3)
2.4 COORDINATION AND OUTREACH
This section includes a discussion of the City’s inter-agency coordination and coordination with the general public. The UWMP Act requires the City to coordinate the preparation of its UWMP and WSCP with other appropriate agencies and all departments within the City, including other water suppliers that share a common source, water management agencies, and relevant public agencies. These agencies, as well as the public, Water Supplier is also a member of a
SB X7-7 Regional Alliance
Name of Regional Alliance or
RUWMP (Drop Down List)
Select
One or
Both
Type of Plan
Individual UWMP
Regional Urban Water Management Plan
(RUWMP)
Supplier is a wholesale supplier
Supplier is a retail supplier
UWMP Tables are in calendar years
UWMP Tables are in fiscal years
Unit AF
Type of Supplier (select one or both)
Fiscal or Calendar Year (select one)
If using fiscal years provide month and date that the fiscal year begins (mm/dd)
Units of measure used in UWMP
(Select from the drop down list).
□
□
□
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Plan Preparation
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2-3 City of Santa Clara
2025 Urban Water Management Plan
May 2026
participated in the coordination and preparation of this 2025 UWMP and are summarized in the sections that follow.
2.4.1 Wholesale and Retail Coordination
The City is a water retailer and receives wholesaler potable water from SFPUC and Valley Water. In accordance with CWC Section 10631, the City has informed SFPUC and Valley Water of projected water use for that source in five -year increments through 2050, as shown in Table 2-4. Both suppliers also provided information to the City, identifying and quantifying water supplies available for the same period, under normal water year, single dry year, and five dry years hydrological conditions. The City also receives recycled water from SBWR and so coordinated with them.
Table 2-4. Water Supplier Information Exchange (DWR Table 2-4 Retail)
The City is a member of BAWSCA. BAWSCA provides regional water reliability planning and conservation programming for the benefit of its 26 member agencies that purchase wholesale water supplies from the SFPUC. Collectively, the BAWSCA member agencies deliver water to over 1.8 million residents and nearly 40,000 commercial, industrial and institutional accounts in Alameda, San Mateo and Santa Clara Counties. BAWSCA also represents the collective interests of these wholesale water customers on all significant technical, financial, and policy matters related to the operation and improvement of the SFPUC’s Regional Water System (RWS). BAWSCA’s role in the development of the 2025 UWMP updates is to work with its member agencies and the SFPUC to seek consistency among UWMP documents.
2.4.2 Coordination with Other Agencies and the Community The City actively encourages community participation in water management activities and specific water-related projects. The City’s public participation program includes both active and passive means of obtaining input from the community, such as mailings, public meetings, and web-based communication. The City’s website describes on -going projects and posts announcements of planned rate increases to fund these water projects.
As part of the 2025 UWMP and WSCP update, the City facilitated a public review period.
Public noticing, pursuant to Section 6066 of the Government Code, was conducted prior to commencement of this public comment period. Public hearing notices are included in Appendix D of this plan. During the public comment period, the Draft UWMP and Draft WSCP were made available on the City’s website.
The retail Supplier has informed the following wholesale supplier(s) of projected water use.
Wholesale Water Supplier Name
Valley Water
San Francisco Public Utilities Commission (SFPUC)
South Bay Water Recycling (SBWR)
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2-4 City of Santa Clara
2025 Urban Water Management Plan
May 2026
The City also coordinated the preparation of its UWMP and WSCP with several agencies, including relevant public agencies that utilize the same water supplies. These agencies included the following:
• County of Santa Clara
• BAWSCA Agencies (26 members)
The public hearing provided an opportunity for all City water users and the general public to become familiar with the UWMP, including the WSCP, and ask questions about the City’s water supply, in addition to the City’s continuing plans for providing a reliable, safe, high-quality water supply.
2.4.3 Notice to Cities and Counties
CWC Section 10621 (b) requires agencies to notify the cities and counties to which they serve water at leas t 60 days in advance of the public hearing that the plan is being updated and reviewed. On February 3, 2026, a notice of preparation was sent to the cities and counties and other stakeholders, to inform them of the UWMP update process and schedule, and to solicit input for the 2025 UWMP and WSCP . The notifications to cities and counties, the public hearing notifications, and the public hearing and adop tion are discussed in Chapter 10 of this report.
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N-C-1078-60-23-01-WP—R-1078-UWMP
3-1 City of Santa Clara
2025 Urban Water Management Plan
May 2026
CHAPTER 3
Service Area Description
This chapter provides a description of the City’s water system and service area, including the water system facilities, climate, population, and housing within the City’s water service area.
3.1 GENERAL DESCRIPTION
The City is located in the northern part of Santa Clara County along the southern end of the San Francisco Bay Area, approximately 45 miles southeast of the City of San Francisco. The City occupies approximately 19.3 square miles and is connected to major transportation corridors including Highway 101, State Route 237, State Route 82 (El Camino Real), San Tomas Expressway, Lawrence Expressway, and Central Expressway. The City is located just west of San Jose Norman Y. Mineta International Airport. The City is bounded by Sunnyvale to the west, Cupertino to the southwest, and San Jose to the north, south, and east. The location of the City is shown on Figure 3-1.
The City’s potable water supply sources consist of surface water purchases from SFPUC, surface water purchased from Valley Water, and groundwater produced from City-owned, operated, and maintained wells. The City’s potable water system consists of groundwater wells, surface water supply turnouts, storage tanks, tank pump stations, and distribution and transmission pipelines.
The City has 25 potable groundwater wells: 20 wells are active, and 1 well is on standby.
The remaining 4 wells are inactive. The Donald Von Raesfeld Power Plant also owns and operates one well within City limits. There are two supply turnouts that receive surface water purchased from SFPUC, and one supply turnout that receives surface water purchased from Valley Water.
The City also has 28.8 million gallons (MG) of potable water storage at four tank sites:
Northside, Corporation Yard, Downtown, and Serra. Each tank site is equipped with a pump station to pump water into the distribution system. The firm pumping capacity of all pump stations is 18.5 million gallons per day (mgd). Firm pumping capacity assumes the largest pump is offline at each pump station, to account for potential disruptions due to maintenance or other issues. The City maintains approximately 306 miles of potable distribution and transmission pipelines ranging in size from less than 4 to up to 27 inches in diameter. Figure 3-2 shows the locations of the major facilities of the City’s existing water system.
The City also imports recycled water for non-potable use from SBWR and distributes it to City customers. The recycled water system has been in operation since 1989 and is used within the City for industrial processes, commercial and residential irrigation, and within buildings that are dual-plumbed for toilet and urinal flushing. Approximately 19 percent of the City’s overall water supply portfolio is recycled water purchased from SBWR. The City operates and maintains approximately 33 miles of recycled distribution and transmission pipelines that range in size from 4 to up to 30 inches in diameter. The City’s recycled water system is shown on Figure 3-3.
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Service Area Description
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3-2 City of Santa Clara
2025 Urban Water Management Plan
May 2026
3.2 SERVICE AREA BOUNDARY
The City’s water service area coincides with current City limits, and includes residential, commercial, industrial, institutional/governmental, landscape, and fire service connections. The City’s water service area boundary is shown on Figure 3-1.
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SAN JOSÉ MINETA
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Figure 2-1
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Prepared by:Figure 2-1 Service Area: N:\Clients\1078 City of Santa Clara\60-23-01 Water Master Plan\GIS\SantaClaraWorking.aprx - ltoomey - 12/11/2023 N
Prepared for:
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Prepared by:Figure 2-5 Existing Recycled System: N:\Clients\1078 City of Santa Clara\60-23-01 Water Master Plan\GIS\SantaClaraWorking.aprx - ltoomey - 12/11/2023 N
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City of Santa Clara
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3-6 City of Santa Clara
2025 Urban Water Management Plan
May 2026
3.3 SERVICE AREA CLIMATE
The City has a Mediterranean climate characterized by hot, dry summers and cool wet winters, with an annual average precipitation of approximately 14 inches. The climate ranges from summer high temperatures in the low 80s degrees Fahrenheit (°F), and winter low temperatures dropping to the low 40s °F . Based on historical data, the City’s average monthly temperatures are as low as 40.9°F and as high as 81.8°F.
Water use within the City’s service area is dependent on various climate factors such as temperature, precipitation, and evapotranspiration (ET). Climate data, including temperature and precipitation estimates, were obtained for the City from the Western Regional Climate Center and the California Irrigation Management Information System (CIMIS).
ET describes the combined water lost through evaporation from the soil and surface water bodies and plant transpiration. In general, the ET is given for turf grass, and then corrected for a specific crop type. Local ET data was obtained from the CIMIS for Reference ET Zone 8 for Inland San Francisco Bay Area. The historical climate characteristics affecting water management in the City’s water service areas is shown in Table 3-1.
These climate characteristics highly influence the City’s water use. As described in Chapter 4, the City’s water use in the summer months is significantly higher than that in the winter, reflecting increased water use for irrigation purposes during the hot, dry summers.
Table 3-1. Monthly Average Climate Data Summary(a)
Month
Standard Monthly
Average ET,
inches(a)
Average Total
Rainfall,
inches(b)
Average Temperature, degrees
Fahrenheit(b)
Minimum Maximum
January 1.24 2.88 40.9 58.1
February 1.68 2.69 43.5 61.9
March 3.41 2.31 45.2 65.4
April 4.80 1.20 46.9 69.5
May 6.20 0.44 50.5 74.2
June 6.90 0.10 53.8 79.0
July 7.44 0.02 56.1 81.8
August 6.51 0.07 56.2 81.3
September 5.10 0.19 55.2 80.4
October 3.41 0.76 51.3 74.3
November 1.80 1.50 45.3 65.2
December 0.93 2.41 41.5 58.5
Annual Total or
Average 49.42 14.57 48.9 70.8
(a) California Irrigation Management Information System (https://cimis.water.ca.gov/) for ETo Zone 8. Data accessed December 19, 2025.
(b) Western Regional Climate Center (https://wrcc.dri.edu/) data for San Jose, California [047821]. Period of record is 1893 to 2016. Data accessed December 19, 2025.
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Another important consideration is climate change. Climate change is driven by increasing concentrations of carbon dioxide and other greenhouse gases that cause an increase in temperature and stress natural systems, such as oceans and the hydrologic cycle. The City ’s 2022 Climate Action Plan 1 outlines local strategies to reduce greenhouse gas emissions and improve resilience to climate -related impacts, complementing regional planning efforts. The 2019 Bay Area Integrated Regional Water Management Plan2 provides an assessment of climate change impacts and findings for vulnerability areas including water demand, water supply, water quality, sea -level rise, flooding, ecosystem and habitat and hydropower. Climate changes that may affect the Bay Area region water resources include the following:
• Higher temperatures and heat waves that increase demand for water, especially for agricultural and residential irrigation uses. • A projected overall decrease in precipitation levels coupled with more intense individual storm events may lead to increased flooding. • Higher temperatures that may cause more precipitation to fall as rain rather than snow, hasten snowmelt and increase runoff will affect water storage planning.
• Increased evaporation will create a generally drier climate, with wildfires likely to increase and groundwater basins likely to receive less replenishment. • Sea level rise, which is estimated to rise an average of 14 inches by 2050, will likely affect low lying infrastructure of all types, including many of the Bay Area region’s wastewater treatment plants.
Additional discussion on the potential impacts of climate change on the City’s water demands and water supplies is provided in Chapters 4 and 6, respectively.
3.4 SERVICE AREA POPULATION AND DEMOGRAPHICS
3.4.1 Service Area Population
Since the City’s water service area aligns with current City limits, the City’s water service area population for 2025 was estimated using population data published by the California Department of Finance (DOF), which was benchmarked based on the 2020 Census.3 The City’s 2025 service area population was approximately 134,587.
Since the City’s water service area is generally contiguous with its City limits, the ABAG population data for the City of Santa Clara were used to estimate projected population values. Projected population data for 2030 through 2050 are based on Plan Bay Area
1 City of Santa Clara Climate Action Plan, June 2022.
2 San Francisco Bay Area Integrated Regional Water Management Plan, October 2019. 3State of California Department of Finance (DOF). May 1, 2025. Report E-4 Population Estimates for Cities, Counties, and the State, 2021-2022 with 2020 Benchmark. Accessed at Estimates | California Department of Finance on December 19, 2025.
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2050+ and were provided by the City. The City’s current and projected populations for its water service area are shown in Table 3-2.
Table 3-2. Population – Current and Projected (DWR Table 3-1 Retail)
3.4.2 Other Social, Economic, and Demographic Factors
The State requires the inclusion of service area socioeconomic information as part of the system description in UWMPs. However, differences in household water use across sociodemographic groups in the City have not been studied. Therefore, the following social, economic, and demographic information is being provided to comply with the new regulation. The information was derived from the US Census Bureau’s profile of Santa Clara for 2019-2023.4
• The average number of people per household in the five-year period analyzed was 2.57.
• The median household income in 2019-2023 was $173,670, while 7.8 percent of all individuals lived in poverty.
• The owner-occupied housing unit rate was 41.2 percent. • The median gross rent was $2,985 per month.
• Of persons 25 years or older in 2019-2025, 94.0 percent had earned at least a high school diploma or equivalent and 65.3 percent had earned a bachelor’s degree or higher.
• Of persons under 65 years of age, 4.8 percent had a disability and
3.3 percent did not have health insurance.
• 98.1 percent of households had one or more type of computer, and
95.8 percent had a broadband internet subscription.
• By race/ethnicity, 31.9 percent of people were White, 2.1 percent were Black,
0.5 percent were American Indian or Alaska Native, 47.6 percent were Asian,
0.7 percent were Hawaiian Native or Pacific Islander, 9.1 percent were two or more races, and the remainder identified as some other races. • Of the total City population, 16.1 percent were Hispanic or Latino and
83.9 percent were not Hispanic or Latino.
4 United States Census Bureau. American Community Survey, 2025: ACS 5-Year Estimates Data Profiles for Santa Clara City, California. Accessed at U.S. Census Bureau QuickFacts: Santa Clara city, California on January 7, 2026.
2025 2030 2035 2040 2045 2050(opt)
134,587 150,529 165,733 176,944 188,156 199,368
Population
Served
I I
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• Approximately 45.4 percent of Santa Clara residents were foreign born, and
56.2 percent of people ages five years and older spoke a language other than English at home.
3.5 LAND USES WITHIN SERVICE AREA
This section describes the City’s current and projected land uses in its water service area.
Information for this section is based on the City’s 2010-2035 General Plan and the City’s 2025 Sustainable Water Supply Master Plan (WSMP) . The City’s General Plan was adopted by City Council in 2010 and describes the long -term land use goals for the entirety of City limits. The City’s 2025 WSMP includes updates to land use goals that have occurred since the completion of the General Plan.
3.5.1 Current Land Uses
Generally low and medium density residential land use is located south of the Caltrain railroad tracks that run east -west through the center of the City, with several mixed use and commercial developments centered along major streets such as El Camino Real (Highway 82) and Stevens Creek Boulevard. Likewise, most of the City’s office and industrial land uses are located north of the Caltrain railroad tracks, with several concentrated pockets of residential and commercial land uses to the north and west.
According to the General Plan, the City’s current land use ratios within City limits are as follows: 42 percent residential, 10 percent commercial, 11 percent office, research, and development, 18 percent industrial, 11 percent public, 6 percent parks, open space, and recreation, and 2 percent vacant.
3.5.2 Projected Land Uses
The City is essentially built out, with very few parcels classified as vacant but there is potential for redevelopment and onsite expansion. The most recent projected future land uses for the City were compiled as part of the City’s 2025 WSMP. During development of the 2025 WSMP, West Yost worked with the City’s consultant for its Sewer Master Plan (SMP) to maintain consistency between the two master plans. The SMP consultant met and worked with the City’s Planning Department in January 2023 to update proje ct development assumptions including project status, timeline, square footage, and number of units.
The project development assumptions were provided to West Yost in December 2023 and were subsequently refined through conversations with City staff. Future projected land uses for the City include commercial, office, industrial, residential, and mixed-use development projects. Further details about future projected land uses for the City , including their timing and location , are included in the City’s 2025 WSMP.
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CHAPTER 4
Water Use Characterization
This chapter describes and quantifies the City’s historical, current, and projected water uses. Water demand projections are based on the projected growth within the City’s water service area.
4.1 NON-POTABLE VERSUS POTABLE WATER USE
Potable water is water that is safe to drink and has had various levels of treatment and/or disinfection. The City provides treated potable water to customers within its water service area from water purchased from SFPUC and Valley Water and City-owned and operated groundwater wells, that is not treated.
Recycled water is municipal wastewater that has been treated to a specified quality for beneficial reuse. As discussed in Chapter 6 of this plan, the City’s recycled water comes from wastewater produced within Santa Clara and other south San Francisco Bay Area cities, which is conveyed to the San Jose-Santa Clara Regional Wastewater Facility (RWF), where it receives advanced tertiary treatment. The RWF is located northeast of Santa Clara and is managed by the City of San Jose. Recycled water produced by the RWF meets all water quality standards and treatment reliability criteria for water recycling under Title 22 of the California Code of Regulations for non-potable reuse. Once treated water leaves the RWF, the recycled water is distributed for non-potable use by SBWR.
The City purchases recycled water from SBWR to import and distribute to its customers.
Raw water is non-potable, untreated water that is used in its natural state or with minimal treatment. The City does not deliver raw water to any customers in its service area .
Potable water demands are discussed in the following section.
4.2 WATER USE BY SECTOR
This section describes the City’s past, current, and projected water use by water use sector, as listed in CWC §10631(d) and defined in the DWR Guidebook. These classifications were used to analyze current consumption patterns among the various types of City water customers. The City uses similar, but not identical definitions for each sector as outlined in the DWR Guidebook. The following definitions from the DWR Guidebook are relevant to the City:
• Single Family Residential: A single-family dwelling unit. A lot with a free-standing building containing one dwelling unit that may include a detached secondary dwelling.
• Multi-Family Residential: Multiple dwelling units contained within one building or several buildings within one complex.
• Commercial: A water user that provides or distributes a product or service (CWC § 10608.12(e)).
• Industrial: A water user that is primarily a manufacturer or processor of materials as defined by the North American Industry Classification System (NAICS) Code Sectors 31 to 33, inclusive, or an entity that is a water user primarily engaged in research and development (CWC § 10608.12(i)).
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• Institutional/Governmental: A water user dedicated to public service. This type of user includes, among other users, higher education institutions, schools, courts, churches, hospitals, government facilities, and nonprofit research institutions (CWC § 10608.12(j)).
• Other: Any other water demand that is not adequately described by the water sectors defined above, including fire flows and construction water. System water losses are not to be reported in the “Other” category.
4.2.1 Historical Potable Water Use
Past water demand by water use type for 2020 through 2024 is shown in Table 4-1. The 2020-2024 water use data is from consumption data provided by the City. Losses are based on the difference between production and consumption data for the period specified. Distribution system water losses are discussed in greater detail in Section 4.3.
The City was fully metered for the years shown in Table 4-1. As shown in Table 4-1, water use within the City’s service area declined overall between 2020 and 2024.
Table 4-1. Historical Water Demand by Water Use Sector, AF Water Use
Sector 2020(a) 2021(a) 2022(a) 2023(a) 2024(a)
Single-Family 4,722 4,298 4,132 3,702 3,781
Multi-Family 4,458 4,150 4,149 3,886 4,084
Institutional 562 590 557 529 556
Industrial 1,610 1,466 1,507 1,422 1,348
Commercial 5,307 5,332 5,950 5,327 5,680
Municipal 345 448 282 261 264
Recycled Water 3,499 3,601 3,451 3,968 3,979
Losses 1,299 1,299 337 1,576 1,629
Total 21,802 21,184 20,365 20,671 21,321
(a) Data is from Monthly Production provided by the City.
4.2.2 Current Water Use
Water demand by sector for the Year 2025 is reported in Table 4-2. As shown, most water deliveries were potable water. However, the City also delivers non-potable recycled water for irrigation and industrial use. The City did not supply water to wholesale customers in 2025 and has no plans to do so in the future. The total water demand for 2025 was 20,728 AF, including potable water, recycled water, and water losses.
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Table 4-2. Total Uses for Potable and Non-Potable Water – 2025 (DWR Table 4-1 Retail)
4.2.3 Projected Water Use
The City’s potable and non -potable water demand projections for 2030 through 2050 (i.e., a 25-year planning horizon) are reported in Table 4-3. Projected future potable water demands are based on land use projections provided by the City’s Planning Department in December 2023, which were also used in the City’s 2025 Sustainable WSMP . The City’s 2025 WSMP assumed a buildout date of 2040 , which was based on the buildout date included in the City’s 2010 -2025 General Plan. For the purposes of this UWMP, the buildout date has been modified to 2050, based on declining water use trends in recent years (refer to Table 4 -1), indicating growth may be slower than previous predictions indicated. However, the water demand at buildout used in this UWMP remains consistent with the City’s 2025 WSMP. Water demands for 2030 through 20 45 were linearly interpolated using 2025 demands and the 20 50 water demand projection .
Non-potable/recycled water demand projections are based on future development projects which are adjacent to existing or planned recycled water pipelines or areas where the City expects that developers will use recycled water . Refer to Chapter 6 for a discussion of the City’s recycled water system and associated non -potable water demand.
As shown in Table 4-3, the total 2050 projected water demand is 30,533 AF consisting of 24,516 AF potable water and 6,017 AF recycled water.
Use Type
Drop down list
May select each use multiple times
These are the only use types that will be
recognized by the WUEdata online submittal tool
Potable or Non-
Potable
(OPTIONAL)
Drop down list
Volume (AF)
Single Family Potable 3,785
Multi-Family Potable 4,206
Institutional/Governmental Potable 557
Industrial Potable 1,277
Commercial Potable 5,584
Other (optional) Municipal/Public Potable 335
Other (optional) Recycled Water Non-Potable 3,871
Distribution System Water Loss Potable 1,113
16,857
3,871
20,728Total
2025 Actual Water Use
Subtotal Potable
Subtotal Non-Potable
Additional Description
(as needed)
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Table 4-3. Total Uses for Potable and Non-Potable Water – Projected (DWR Table 4-2 Retail)
4.2.4 Characteristic Five-Year Water Use
Water Code § 10635(b) requires urban suppliers to include a five -year drought risk assessment (DRA) in their UWMPs. A key component of the DRA is estimating water demands for the next five years (2026 -2030) without drought conditions (i.e., unconstrained demand). Chapt er 7 details the DRA, but the five -year demand projections are summarized in Table 4-4. Projected water demands for 202 6 through 2029 were estimated as a linear interpolation between the actual 2025 consumption, reported in Table 4-2, and the 2030 projected water use, reported in Table 4-3.
Table 4-4. Projected Water Use for the Next Five Years (2026-2030) Water Use 2026 2027 2028 2029 2030
Total Water Use, AF(a) 21,120 21,512 21,905 22,297 22,689 (a) Based on demand projection including active conservation.
The characteristic five -year water use is based on normal year demand conditions and will be incorporated into the Drought Risk Assessment, further discussed in Chapter 7.
4.2.5 Estimating Future Water Savings
The water use projections presented in Table 4-4 are based on land use projections within the City’s water service area. In accordance with the City’s Potable and Recycled Water System Rules and Regulations, water conservation is encouraged within the City.
Urban water suppliers may consider the passive savings from codes, standards, ordinances, or transportation and land us e plans. Such water savings decrease the water use projections for new and future customers compared to historical customers.
Use Type
Drop down list
May select each use multiple times
These are the only Use Types that will be recognized
by the WUEdata online submittal tool
Potable or Non-Potable
(OPTIONAL)
Drop down list
2030 (AF) 2035 (AF) 2040 (AF) 2045 (AF) 2050 opt (AF)
Single Family Potable 3,776 3,768 3,759 3,751 3,742
Multi-Family Potable 4,651 5,097 5,542 5,988 6,433
Industrial Potable 1,437 1,597 1,758 1,918 2,078
Commercial Potable 5,827 6,070 6,312 6,555 6,798
Other (optional) Municipal/Public/Institutional Potable 858 824 791 757 723 Other (optional)
Mixed use, parks, Misc. including
hotels for potable water
consumption and unknown land
use type for recycled water
consumption
Potable 576 1,152 1,727 2,303 2,879
Other (optional) Recycled Water Non-Potable 4,300 4,729 5,159 5,588 6,017 Other (optional) NRW - Projected non-revenue
water estimated to be 7.6% Potable 1,263 1,413 1,563 1,713 1,863 18,388 19,921 21,452 22,985 24,516
4,300 4,729 5,159 5,588 6,017
22,688 24,650 26,611 28,573 30,533
Add additional rows as needed.
Projected Water Use
(Report To the Extent that Records are Available)
Additional Description
(as needed)
Total
Subtotal Non-Potable
Subtotal Potable
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As indicated in Table 4-5, these potential future savings have not been included in the City’s water demand projections.
Table 4-5. Inclusion in Water Use Projections (DWR Table 4-3 Retail)
4.2.6 Water Use for Lower Income Households
This UWMP considers current adopted codes, plans, and other policies or laws to estimate water savings projections. As indicated in Table 4‑5, projected water use for lower income households in the City’s water service area are included.
A lower income household is considered to be a household with an income below 80 percent of an area median income, adjusted for family size. Projected water demands for low income, single family, and multi -family residential water uses are included in the total water demands described in Section 4.2.3.
The City’s 2023-2031 Housing Element Update includes the number of existing lower income households. The Housing Element indicates approximately 34 percent of the City’s lower income households are Low Income (10 percent), Very -Low Income (11.6 percent), or Extremely -Low Income ( 12.5 percent). The City assumes that lower income households will continue to represent approximately 34 percent of the City’s total residential customers through 2050 but is subject to change as demographic changes occur. With this percentage assumption, the projected potable water demand from lower income households will be approximately 3,460 AFY of single-family and multi -family residential water use by 2050.
4.3 DISTRIBUTION SYSTEM WATER LOSSES
System losses are the difference between the actual volume of water treated and delivered into the distribution system and the actual metered consumption. Such real and apparent losses are always present in a water system due to pipe leaks, unauthorized connections or use, faulty meters, unmetered services such as fire protection and training, and system and street flushing.
Are Future Water Savings Included in Projections?
Drop down list (y/n) No
If "Yes" to above, state the section or page number, in the cell to the right, where citations of the codes, ordinances, or otherwise are utilized in demand projections are found.
Optional Suppliers may complete Optional Submittal Table 4-4 R to quantify the expected savings.
Are Lower Income Residential Demands Included In Projections? Drop down list (y/n) Yes
Optional If the method for accounting Lower Income Residential Demands has been included, provide page number where this accounting can be found. Section 4.2.6 Submittal Table 4-3 Retail: Inclusion in Water Use Projections Water Code Section 10631 (a), 10631 (d)(4)(A), and 10631 (d)(4)(B) DWR NOTES: Additional guidance is provided in Appendix K.
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The City uses the AWWA Water Audits and Loss Control Programs method to annually evaluate its distribution system losses. The water audit is an accounting exercise that tracks all sources and uses of water within a water system over a calendar year.
Table 4-6 summarizes the City’s status in submitting its AWWA water audits for the last five years starting in January 2020. Copies of the City’s water audit worksheets for the last five years are provided in Appendix E and are uploaded to DWR’s WUEdata portal (https://wuedata.water.ca.gov/).
Table 4-6. Last Five Years of Water Loss Audit Reporting (DWR Table 4-5 Retail)
In November 2022, DWR and the State Water Board adopted water loss standards for urban retail water suppliers. The new regulation provides suppliers with volumetric standards that establish cost -effective levels of achievable water loss based on each supplier’s water system characteristics and budgets. Beginning in January 2028, suppliers must meet their individual volumetric real loss standards based on a three-year compliance period of the Years 2025, 2026, and 2027. Individual apparent water loss standards must also be met at the same 2028 compliance date. Table 4-7 summarizes the real and apparent water losses for 2025 compared to the City’s 2028 water loss standard.
As shown in Table 4-7, in 2024, the City met its 2028 apparent water loss standard, but did not meet its 2028 real water loss standard. The City’s on -going programs to assess and manage water loss are discussed further in Chapter 9.
Public Water System ID #
Reported in Table 2-1 R Reporting Period
Submitted to DWR Water
Loss Audit Program
(yes/no)
2020 Yes
2021 Yes
2022 Yes
2023 Yes
2024 Yes
Submittal Table 4-5 Retail: Water Loss Audit Reporting
Water Code Section 10631(d)(3)(A)
CA4310012
Report submittal status for all five years for each Public Water System as available.
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Table 4-7. Progress Towards 2028 Water Loss Standard (DWR Table 4-6 Retail)
2028 Real
Water Loss
Standard per
Unit per day
Units for Real
Water Loss
Drop down list
Number of
Units
(Connections
or Miles
correspondin
g with units
selected)
Volume of
Total Real
Loss
(from AWWA
Water Loss
Audit)
(AF)
2028
Apparent
Water Loss
Standard per
Unit per Day
Units for
Apparent
Water Loss
Number of
Connections
Volume of
Total
Apparent Loss
(from AWWA
Water Loss
Audit)
(AF)
CA4310012 Yes 16.3
Gallons per
Service
Connection
per Day
(GPSCD)
26,026 1,255 43.0 18.3
Gallons per
Service
Connection
per Day
(GPSCD)
26,026 318 10.9
Apparent Water Loss
Did the Water Board
Calculate a Water Loss
Standard for this Public
Water System? (y/n)
If no, Supplier will not
complete this row.
Real Water Loss
Public Water
System ID #
Reported in
Submittal Table
2-1 R
Add additional rows as needed.
Most Recent AWWA
Water Loss Audit
Real Water
Loss Per Unit
per Day
Most Recent AWWA
Water Loss Audit
Apparent
Water Loss
Per Unit per
Day
State Water Board
Standard
State Water Board
Standard
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4.4 CLIMATE CHANGE CONSIDERATIONS
Climate change has the potential to alter local climatic patterns and meteorology. A Climate Action Plan ( CAP) was prepared for the City in 2022 to identify strategies and actions to adapt to the effects of climate change. Some examples of these actions related to water include implementing water conservation measures and maximizing the beneficial uses of recycled water.
The City’s future water demand and use patterns may be impacted by climate change.
Warmer temperatures are expected to increase landscape irrigation demand. In addition, climate change may increase the frequency and intensity of wildfires, which would increase water demands for firefighting. The water demand projections included in this 2025 UWMP reflect anticipated increases in demands. Current and ongoing water use efficiencies and water conservation by the City’s water customers, discussed in Chapter 9, and expanded use of recycled water , discussed in Chapter 6, could mitigate the effects of climate change on water demands.
The City continues to evaluate methodologies to correlate climate change impacts to water demands within its service area and will incorporate climate change impacts on demands in future UWMPs. The potential impacts of climate change on the City’s water supplies are described in Chapter 6.
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CHAPTER 5
SB X7-7 Baselines, 2020 Target, and 2025 Reporting
In November 2009, SB X7-7, the Water Conservation Act of 2009, was signed into law as part of a comprehensive water legislation package. The Water Conservation Act addressed both urban and agricultural water conservation. The legislation set a goal of achieving a 20 percent statewide reduction in urban per capita water use by December 31, 2020 (i.e., “20 by 2020”). To meet the urban water use target requirement, each retail supplier was required to determine its baseline water use, as well as its target water use for the Year 2020. Water use is measured in gallons per capita per day (GPCD).
In this UWMP, the City is required to report its compliance with the 2020 urban water use target as of 2020. The 2020 urban water use target has since been superseded by the establishment of Urban Water Use Objectives as part of the Making Conservation a California Way of Life regulation adopted on July 3, 2024. Starting in 2024, the City’s Urban Water Use Objective is calculated and reported annually through a separate process, and therefore, the City does not compare its 2025 water use with its 2020 target.
Additional information on the City’s water conservation practices and objectives is included in Chapter 9.
5.1 OVERVIEW AND BACKGROUND
The City’s compliance with SB X7-7 was first addressed in the City’s 2010 UWMP. The City’s baseline per capita water use was determined, and urban water use targets for 2015 and 2020 were established and adopted. Actual water use data and population estimates were used to calculate per capita water use.
SB X7-7 required each urban water retailer to determine its baseline daily per capita water use over a 10-year or 15-year baseline period. In its 2015 UWMP, the 10 -year baseline period that the City selected was 1995 through 2004. The City also considered a 5-year baseline period of 2003 to 2007, and ultimately used that baseline daily per capita water use because it was less than the estimated 10 -year baseline. The City calculated its baselines and water use targets on an individual reporting basis in accordance with SB X7-7 legislation requirements and DWR Methodologies for Calculating Baseline and Compliance Urban Per Capita Water Use (2016) (DWR Methodologies). Details of the specific methodology used to calculate the City’s 2020 water use target are documented in its 2020 UWMP.
5.2 2020 DAILY PER CAPITA WATER USE COMPLIANCE
In its 2020 UWMP, the City calculated its actual 2020 water use for the 2020 Calendar Year in accordance with the DWR Methodologies document. As shown in Table 5-1, urban per capita water use in 2020 was 124 GPCD, which is below the confirmed 2020 water use target of 186 GPCD. Therefore, the City met its 2020 final water use target.
Water use in 2020 in the City’s service area was reduced as compared to baseline years as a result of increased water conservation efforts by the City and its customers.
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Table 5-1. SB X7-7 2020 Target Progress (DWR Table 5-1 Retail)
5.3 REGIONAL ALLIANCE
The City chose to comply with the requirements of SB X7-7 on an individual basis. The City elected not to participate in a regional alliance.
Actual 2025 GPCD
(From SB X7-7
Compliance Form)
Did Supplier meet
the 2020 Target in
2025?
No Individual
Target 186 124 Yes NA
Did Supplier
Achieve Targeted
Reduction for
2020?
Actual 2020
GPCD2020 Target
Regional
Alliance Target
or Individual
Target?
Drop down list
Check the box if the Supplier was not an Urban Water Supplier during or before the 2020 UWMP reporting cycle.
Proceed to the next table.
Only for suppliers that did not meet
the Target in 2020
See DWR NOTES below.
Was Supplier part of
a merger or
consolidation since
2020?
□
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CHAPTER 6
Normal-Year Water Supply Characterization
This chapter characterizes the City’s water supply portfolio. Currently available water supplies, as well as future anticipated water supplies, are described and quantified. The management of each water supply is discussed, along with the measures that the City has taken to develop planned sources of water.
The City’s existing water supply facilities are described in Chapter 3 of this UWMP, and its water supplies consist of the following:
• Treated surface water purchased from the SFPUC and Valley Water • Groundwater pumped by the City from City-owned and operated wells • Recycled water from SBWR
Anticipated availability of the City’s water supplies under a normal water year is provided in this chapter. The availability of the City’s water supplies under a single dry year and a drought lasting five years, as well as more frequent and severe periods of drought, are described in detail in Chapter 7 of this UWMP, along with the basis of those estimates.
6.1 PURCHASED OR IMPORTED WATER
The City purchases treated potable water from SFPUC and Valley Water as described in this section.
6.1.1 Treated Surface Water from SFPUC
6.1.1.1 Description of SFPUC Regional Water System
Over 2.7 million people and businesses in San Francisco and throughout the Bay Area rely on water supplied by the SFPUC, a department of the City and County of San Francisco, to meet their daily water needs. The San Francisco RWS is a municipally owned infrastructure operated by the SFPUC that serves both retail and wholesale customers. The RWS supplies high-quality drinking water from the Tuolumne River watershed and from the local Alameda and Peninsula watersheds. The RWS draws an average of 85 percent of its supply from the Tuolumne River watershed, collected in Hetch Hetchy Reservoir in Yosemite National Park. This water feeds into an aqueduct system delivering water 167 miles by gravity to Bay Area reservoirs and customers. The remaining 15 percent of the RWS supply is drawn from local surface waters in the Alameda and Peninsula watersheds. The percentage split between these water sources varies from year to year depending on the water year hydrology and operational circumstances.
6.1.1.1.1 RWS Distribution
The RWS, shown on Figure 6-1, consists of more than 280 miles of pipelines, 60 miles of tunnels, 11 reservoirs, five pump stations, two water filtration plants, and two treatment facilities for pH adjustment and/or disinfection. It includes the Hetch Hetchy Water and Power (HHWP) Project and the Bay Area water system facilities. The HHWP Project is generally composed of reservoirs, hydroelectric generation and transmission facilities, and water transmission facilities from the Hetch Hetchy Valley west to the Alameda East Portal of the Coast Range Tunnel in Sunol Valley. Water system components of the HHWP Project are also referred to as the Hetch Hetchy System. The local Bay Area water system is comprised of two parts, the Alameda System and the Peninsula Sy stem,
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generally consisting of the facilities west of the Alameda East Portal of the Coast Range Tunnel, including the 63,000 -acre Alameda and Peninsula watersheds, storage reservoirs, two water filtration plants, and the distribution system that delivers water t o both retail and wholesale customers. The Hetch Hetchy, Alameda, and Peninsula Systems are described in more detail below.
• Hetch Hetchy System: In the Hetch Hetchy System, water is diverted from the Tuolumne River watershed into the Hetch Hetchy Reservoir and is then transported in a series of tunnels and aqueducts from the Sierra Nevada to the San Joaquin Pipelines that cross the San Joaquin Valley to the Coast Range Tunnel, which connects to the Alameda System at the Alameda East Portal.
Hetch Hetchy System water is disinfected at the Tesla Treatment Facility. • Alameda System: The Alameda System includes two reservoirs, San Antonio Reservoir and Calaveras Reservoir, which collect water from the San Antonio Creek, Upper Alameda Creek, and Arroyo Hondo watersheds in Alameda County. San Antonio Reservoir also receives water from the Hetch Hetchy System. Conveyance facilities in the Alameda System connect the Hetch Hetchy System and Alameda System to the Peninsula System. The Bay Division Pipelines cross the South Bay to the Peninsula System delivering water to customers along the pipeline route. The Sunol Valley Water Treatment Plant (SVWTP) filters and disinfects water supplied from San Antonio Reservoir and Calaveras Reservoir. The Sunol Valley Chloramination Facility treats Hetch Hetchy supplies with aqueous ammonia to form chloramines and with sodium hydroxide to adjust pH, then blended in the Alameda Siphons for delivery to Bay Area customers via the Irvington Tunnels. • Peninsula System: The Peninsula System includes conveyance facilities connecting the Bay Division Pipelines to the distribution system in San Francisco and to other customers on the Peninsula. Two reservoirs, Crystal Springs Reservoir and San Andreas Reservoir, collect runoff from the San Mateo Creek watershed. Crystal Springs Reservoir also receives water from the Hetch Hetchy System. A third reservoir, Pilarcitos Reservoir, collects runoff from the Pilarcitos Creek watershed and directly serves one of SFPUC’s Wholesale Customers, the Coastside County Water District (which includes the City of Half Moon Bay), along with delivering water to Crystal Springs and San Andreas Reservoirs. The Harry Tracy Water Treatment Plant (HTWTP) filters and disinfects water supplied from Crystal Springs Reservoir and San Andreas Reservoir before it is delivered to customers on the Peninsula and in San Francisco.
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Figure 6-1. SFPUC Regional Water System and Main Facilities
6.1.1.1.2 Water Treatment
The Hetch Hetchy Reservoir is the largest unfiltered water supply on the West Coast and one of only a few large unfiltered municipal water supplies in the nation. The water originates from well -protected wilderness areas in Yosemite National Park and flows down the Tuolumne River to Hetch Hetchy Reservoir. This water meets or exceeds all federal and state criteria for watershed protection. Water from Hetch Hetchy Reservoir, which is protected in pipes and tunnels as it is conveyed to the Bay Area, requires pH adjustment to control pipeline corrosion and disinfection for bacteria control.
Based on the SFPUC’s disinfection treatment practice, extensive bacteriological quality monitoring, and high operational standards, the U.S. Environmental Protection Agency (USEPA) and the State Water Board Division of Drinking Water (DDW) determined that the Hetch Hetchy water source meets federal and State drinking water quality requirements without the need for filtration.
A USEPA regulation took effect in 2012 requiring secondary disinfection for all unfiltered drinking water systems to control the waterborne parasite Cryptosporidium. The SFPUC complied with this regulation by completing construction of a new ultraviolet tr eatment facility in 2011. The Tesla Treatment Facility is a key component of the SFPUC Water System Improvement Program and enhances the high -quality water from the RWS. The facility has a capacity of 315 mgd, making it the third largest ultraviolet drinki ng water disinfection facility in the U.S.
The SFPUC treats all water derived from sources other than Hetch Hetchy Reservoir at one of two water filtration facilities: the SVWTP or the HTWTP. The SVWTP primarily ■ RWS Upcountry factltr:'-5 m~ by Hatch H.tctty Wat"' and Pawer ■ RWS Bay ArN fKiNtt.1 ~ by Wilter SUppfy ilf"9 TrH 1m4f11 otvb1on ■ san Fri1nCkco fac l fUM m.,. ged by San Francbc o Wat ~r Otvlsk>n PACIFtc
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treats water from the Alameda System reservoirs and has a design capacity of 160 mgd.
Treatment processes include powder activated carbon treatment for taste and odor control, coagulation, flocculation, sedimentation, filtration, disinfection, fluoridation, corrosion control treatment, and chloramination. The nearby Sunol Valley Chloramination Facility can also provide fluoridation, chloramination, and corrosion control treatment for Hetch Hetchy System water combined with water treated from the SVWTP. The HTWTP treats water from the Peninsula System reservoirs and has a design capacity of 140 mgd.
Treatment processes at SVWTP include ozonation, coagulation, flocculation, filtration, disinfection, fluoridation, corrosion control treatment, and chloramination. The SFPUC completed major upgrades to the SVWTP in 2013 and to the HTWTP in 2015.
6.1.1.1.3 Water Storage
Most of the water delivered by the SFPUC is supplied by runoff from the upper Tuolumne River watershed on the western slope of the central Sierra Nevada. Three major reservoirs collect runoff: Hetch Hetchy Reservoir, Cherry Reservoir (also known as Lake Lloyd), and Lake Eleanor Reservoir. A “water bank” in Don Pedro Reservoir is also integrated into RWS operations. Don Pedro Reservoir, which is jointly owned and operated by Modesto Irrigation District and Turlock Irrigation District, is located on the Tuolumne River downstream of the Hetch Hetchy System.
San Francisco generates hydroelectric power through the HHWP Project as a by-product of water delivery and water supply management. Water released from Hetch Hetchy Reservoir is used for hydroelectric generation and provides instream flows when released downstream. Normally, only Hetch Hetchy Reservoir water supplies are exported to the Bay Area, while releases from Lake Eleanor and Cherry Reservoir are used to provide instream flows, satisfy the Districts’ Raker Act allocations, and produce hydroelectric power. The HHWP Project includes four hydroelectric powerhouses along the Tuolumne River (Holm, Kirkwood, Moccasin, and Moccasin Low Head ) that have a collective generating capacity of nearly 400 megawatts.
In the Bay Area, the SFPUC utilizes the local Peninsula and Alameda watersheds. Crystal Springs, San Andreas, and Pilarcitos Reservoirs, located in San Mateo County, capture local runoff in the Peninsula watershed, and Calaveras and San Antonio Reservoirs, located in Alameda County, capture local runoff in the Alameda watershed. In addition to capturing local runoff, San Andreas, San Antonio, and Crystal Springs Reservoirs provide storage for water conveyed to the Bay Area from the Hetch Hetchy System. Thes e four local reservoirs are an important water supply source in the event of an interruption to Hetch Hetchy System deliveries.
Prior to 2019, Calaveras Reservoir had been operating in recent years at one-third of its capacity due to restrictions imposed by the California Department of Water Resources Division of Safety of Dams (DSOD). The Calaveras Dam Replacement Project, which took place from 2011 to 2019, involved the construction of a new dam downstream of the then- existing dam. The DSOD restrictions on filling to full capacity have since been removed, and Calaveras Reservoir reached full capacity during the 2022/2023 winter season when it was refilled completely following the dam replacement project in January 2023.
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6.1.1.2 Wholesale Water Contractual Obligations
The SFPUC sells water to the Wholesale Customers under the terms of a 25-year contract known as the Water Supply Agreement (WSA) between the City and County of San Francisco and Wholesale Customers in Alameda County, San Mateo County, and Santa Clara County and associated individual water sales contracts with each Wholesale Customer. Collectively, the Wholesale Customers receive over two thirds of the RWS’s annual deliveries, with the remaining approximately one third provided to the SFPUC’s retail customers located inside and outside of San Francisco (collectively referred to as the Retail Customers). Of the 26 Wholesale Customers, 10 rely on the SFPUC for 100 percent of their total water supply needs. The remaining 16 Wholesale Customers rely on the SFPUC for a significant portion of their water supply needs, but also use other local and imported supplies to meet their retail water customers’ demands, including, but not limited to, local groundwater and surface water, recycled water, and, in some cases, purchases from the Santa Clara Valley Water District and the State Water Project.
The WSA became effective on July 1, 2009, as its predecessor agreement, the 1984 Settlement Agreement and Master Water Sales Contract between the SFPUC and the Wholesale Customers (1984 Agreement), expired. The WSA, as amended and restated in 2025, describes the current contractual relationship between the SFPUC and the Wholesale Customers.
The WSA carries forward many components of the 1984 Agreement, including the SFPUC’s “Supply Assurance” of 184 mgd to the Wholesale Customers. The SFPUC has agreed to deliver water to the Wholesale Customers up to the amount of the Supply Assurance, and this agreement is perpetual and survives the expiration of the WSA. The Supply Assurance is, however, subject to reduction due to water shortage, drought, scheduled RWS maintenance activities, and emergencies.
The Supply Assurance is shared among 24 of the 26 Wholesale Customers (all Wholesale Customers, which have “permanent” status, except the Cities of San Jose and Santa Clara, which are “temporary, interruptible” customers). Twenty-three of these 24 Wholesale Customers have an “Individual Supply Guarantee” (ISG), which represents their dedicated individual share of the 184 mgd Supply Assurance.
The ISGs are also perpetual and survive the expiration of the WSA. The City of Hayward is the 24th Wholesale Customer that shares in the Supply Assurance, but it does not have an ISG due to the terms of its 1962 individual water supply contract with the SFPUC that did not contain a fixed allocation of water. The City of Hayward’s unspecified water supply allocation is included in the Supply Assurance as the difference between 184 mgd and the sum of the other 23 permanent Wholesale Customers’ ISGs (22.1 mgd). If Hayward’s water purchases from the RWS exceed 22.1 mgd over a period of three consecutive fiscal years (an event that has not occurred to date and is not projected to occur before 2050), the 23 Wholesale Customers with ISGs would be required to reduce their individual ISGs to accommodate the demands of Hayward.
Each Wholesale Customer also has an individual water sales contract with the SFPUC that describes the service area of the customer, identifies the location and size of service
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connections between the RWS and the customer’s distribution systems, and in some instances contains additional specific provisions unique to the customer. The individual water sales contracts may be amended from time to time by the SFPUC and the applicable Wholesale Customer pursuant to the terms of the WSA.
As noted above, the City is not currently in the Supply Assurance commitment and currently has a temporary and interruptible water supply contract with SFPUC. The City’s current contract allocation with SFPUC is 4.5 mgd (5,041 AFY).
6.1.1.3 Future Water Supply Decisions
In the 2009 WSA, the SFPUC committed to make two decisions before the end of 2018 regarding future water supplies, with the prerequisite of the SFPUC having completed any necessary California Environmental Quality Act (CEQA) review relevant to those decisions:
• Whether or not to make the Cities of San Jose and Santa Clara permanent customers of the RWS, if the SFPUC determines that RWS long-term water supplies are available to support their permanent status, and • Whether or not to increase the Supply Assurance above 184 mgd to meet future Wholesale Customer demands.
Prior to 2018, the SFPUC determined that it was prudent to defer these decisions due to uncertainty about water supply availability and future growth patterns in the Bay Area, as well as unprecedented reductions in demands on the RWS, which indicated that total Wholesale Customer demands (including the demands of San Jose and Santa Clara, who do not share in the 184 mgd Supply Assurance) would be 173.9 mgd in 2040. Accordingly, the SFPUC and the Wholesale Customers amended the WSA in 2018, deferring the future water supply decisions to the end of 2028 to allow the SFPUC to conduct further water supply planning, including a reevaluation of RWS demands and supply options, and any necessary CEQA analysis. Based on current projections, Wholesale Customer demands (including the demands of San Jose and Santa Clara) will continue to be less than the 184 mgd Supply Assurance through the year 2050.
The SFPUC’s planning efforts to support its decision regarding the status of San Jose and Santa Clara are a part of the SFPUC’s Alternative Water Supply Program.
6.1.2 Treated Surface Water from Valley Water
Valley Water operates a complex and interconnected water supply system to conjunctively manage supplies from surface water (imported and local) and groundwater to meet countywide demand. Valley Water’s current sources of potable water supply are primarily imported water supplies, with the remaining water supplied from local groundwater and surface water. As stated in Valley Water’s 2050 WSMP which was adopted in November 2025, imported water supplied from SFPUC makes up 10 percent of the total water supply and 40 percent is conveyed via the Delta from the State Water Project (SWP) and Central Valley Project (CVP). Valley Water also utilizes recycled water for non-potable reuse, which has historically made up 5 percent of the total water supply.
Water conservation makes up 15 percent of the total water supply, which represents
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consistent short- and long- term reductions in water use. The remaining 30 percent of supply is from local water which includes rainwater captured in Valley Water reservoirs and natural groundwater recharge.
According to the Valley Water’s 2050 WSMP, more than 70 percent of the Delta-conveyed supply is delivered to Valley Water’s three potable water treatment plants. Valley Water’s current contractual allocation from Delta -conveyed supplies is 252,500 AFY, although actual water allocated is typically less since it depends on hydrology and regulatory restrictions. In dry and critically dry years, allocations have been substantially reduced, requiring Valley Water to rely more heavily on local groundwater supplie s and banked storage. The imported supplies are sent to Valley Water’s three drinking water treatment plants, used for managed groundwater recharge, or stored in local, State, and Federal reservoirs for use in subsequent years. Valley Water also stores some of its imported water in the Semitropic Groundwater Bank in the San Joaquin Valley for withdrawal during dry periods or as otherwise needed.
The City does not currently use or plan to use self-supplied surface water. However, the City purchases surface water from SFPUC through Valley Water as discussed in Section 6.1.1.
The City’s actual and projected normal year water supplies from SFPUC and Valley Water are shown in Table 6-1 in 5-year increments from 2025 to 2050. The availability of these sources under single dry, five-year droughts, and other water year conditions is discussed in Chapter 7.
Table 6-1. Purchased or Imported Water Supplies – Actual and Projected (AF) Water Supplier
Actual and Projected Water Supply Volume(a)
2025 2030 2035 2040 2045 2050
SFPUC 3,229 5,041 5,041 5,041 5,041 5,041
Valley Water 2,590 4,560 4,560 4,560 4,560 4,560
(a) Actual purchased water supply for 2025 is from the City’s 2025 Production-Sales Spreadsheet. Projected 2030 - 2050 water supply from SFPUC is based on the current contract with SFPUC with a maximum delivery rate of 4.5 mgd; and 2030 - 2050 water supply from Valley Water is based on the current contract with Valley Water with a maximum delivery rate of 4.1 mgd.
As described in Chapter 7, surface water supply curtailments are possible in dry years and may be offset with additional groundwater use and/or demand reduction through implementation of the City’s WSCP, described in Chapter 8.
6.2 GROUNDWATER
The City’s groundwater is supplied from the Santa Clara Subbasin (DWR Basin No. 2-9.02), as shown on Figure 6-2, which is one of four subbasins within the larger Santa Clara Valley Basin. The Santa Clara Subbasin is bounded by the Santa Cruz Mountains to the west, the Diablo Range to the east, the south San Francisco Bay to the north, and the Coyote Narrows to the south. The Santa Clara Subbasin can be further
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subdivided into two groundwater management areas: the Santa Clara Plain and the Coyote Valley. Of those, the City overlies the Santa Clara Plain.
The Santa Clara Subbasin has been designated a high priority subbasin by the DWR based on criteria that include overlying population, projected growth, number of wells, irrigation acreage, groundwater reliance, and groundwater impacts.
6.2.1 Groundwater Basin Management
Valley Water manages the groundwater supply in Santa Clara County and works with various water retailers in the area to prevent subsidence and overdraft of the basin to ensure reliable water supplies. The Santa Clara Valley Basin is not adjudicated nor currently listed as overdrafted. This can be attributed to Valley Water’s network of imported surface water supplies, groundwater recharge system, water supply long -term planning, and aggressive conservation efforts through community outreach and rebate programs.
In 2014, Governor Brown signed the SGMA to promote local, sustainable groundwater management. For basins designated as medium and high priority by the State, SGMA required local GSAs to develop and implement GSPs or Alternatives to achieve sustainability. Valley Water is the GSA for the Santa Clara Subbasin.
In 2019, DWR approved Valley Water’s 2016 Groundwater Management Plan for the Santa Clara and Llagas Subbasins as an Alternative, determining it satisfies the objectives of SGMA. Periodic evaluations of approved plans are required at least every five years, so Valley Water submitted the Board-adopted 2021 Groundwater Management Plan to DWR in December 2021 (https://assets.valleywater.org/files/2021_GWMP.pdf). In June 2024, DWR approved the 2021 Groundwater Management Plan confirming the Alternative satisfies the objectives of SGMA and complies with related regulations.
Valley Water has managed the groundwater resources in Santa Clara County since 1929, and conditions have been sustainable for many decades due to activities that protect and augment groundwater supplies. Valley Water has essentially halted overdrafting and resulting subsidence of the Santa Clara Valley Basin by maintaining or increasing groundwater storage through managed recharge, as well as through effective conjunctive use management of surface water and groundwater supplies.
Groundwater is currently approximately 60 percent of the City’s potable water supply, with wells located in each of the City’s pressure zones. The City currently has 25 groundwater wells considering one well (Well #21) is planned to be abandoned, 21 of which are active (20 active wells and one standby well), with design capacities ranging from approximately 780 to 2,170 gallons per minute (gpm).
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Figure 6-2. Santa Clara Valley Groundwater Basin
LEGEND
LJ APPROXIMATE EXTE T OF CO Fl ED AREA
[~~] SA TACLARAVALLEYBASIN
SA TA CLARA PLAIN CONFINED AREA
SANTA CLARA PLAIN RECHARGE AREA
COYOTE VALLEY REC ARGE AREA
- LLAGAS SUBBASI 3-3.01)
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6.2.2 Groundwater Use – Past Five Years
The volume of groundwater pumped by the City over the past five years is summarized in Table 6-2. Groundwater supply provided an average of 10,455 AF, 50.3 percent of the City’s potable water supply between 2021 and 2025. In 2025, the City pumped 11,038 AF from the groundwater basin, about 53.2 percent of the City’s total potable water supply.
No limitations or challenges have been set for obtaining groundwater during the past five years as the City has been operating well within the sustainable yield, and the available groundwater quantity was sufficient.
Table 6-2. Groundwater Pumped in Last Five Years (DWR Table 6-1 Retail)
6.2.3 Groundwater Use – Projected
The City plans to continue groundwater use to help meet peak demand and in dry years to make up for anticipated reductions in surface water deliveries. The City’s projected normal year supplies for groundwater through 2050 are provided in Table 6-3. Projected groundwater supplies will be used conjunctively with purchased surface water from SFPUC and Valley Water. The total projected water supply available for the City to meet projected water demands is further discussed in Section 6.9. The availability of groundwater under single dry, five-year droughts, and any other water year conditions is discussed in Chapter 7.
Table 6-3. Groundwater Supplies – Projected (AF)
Groundwater
Type Location or Basin Name
Projected Water Supply Volume(a)
2030 2035 2040 2045 2050
Alluvial Basin Santa Clara Subbasin 23,048 23,048 23,048 23,048 23,048 (a) Projected groundwater supplies in 2030 - 2050 are based on the City’s historical maximum annual groundwater production in Fiscal Year (FY) 1986/87.
6.3 STORMWATER
The City has been a member of the Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP) since the early 1990s. The program and member agencies, which consist of thirteen cities in Santa Clara Valley, the County of Santa Clara, and Valley Water, share a common National Pollutant Discharge Elimination (NPDES) permit to discharge to the South San Francisco Bay. The purpose of the program is to reduce pollution in stormwater runoff and protect water quality and the beneficial uses of San Francisco Bay and Santa Clara Valley creeks and rivers.
Groundwater Type
Drop Down List
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multiple times
Potable or
Non-Potable
(OPTIONAL)
Drop down list
Location or Basin Name 2021 (AF) 2022 (AF) 2023 (AF) 2024 (AF) 2025 (AF) Alluvial Basin Potable Santa Clara Subbasin 9,816 10,329 10,431 10,659 11,038 9,816 10,329 10,431 10,659 11,038Total
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As a result of the 2014 California Water Action Plan, the State Water Board created the “Strategy to Optimize Resource Management of Stormwater” (STORMS). The purpose of this program was to promote stormwater as a valuable resource, support policies for collaborative watershed-level stormwater management and pollution prevention, provide funding opportunities, develop resources, and integrate regulatory and non -regulatory interests.1 This program influenced Bay Area municipal stormwater NPDES permits to establish new stormwater management requirements.
The City does not currently utilize stormwater capture within its system for reuse in commercial, industrial or irrigation. The City’s stormwater drainage system discharges via gravity outfalls and pump stations into three ephemeral creeks (Calabazas, Saratoga and San Tomas Aquino Creek). Since 2016, the City along with 75 other municipalities and local agencies, is subject to the requirements of Phase I of Order R2-2015-0049 Municipal Regional Stormwater NPDES Permit (MRP). The current MRP implements new requirements and targets related to reducing trash loads from stormwater, developing and implementing a trash monitoring program for creeks and shorelines, meeting mercury and Polychlorinated Biphenyls (PCBs) stormwater reduction goals and developing and implementing Green Stormwater Infrastructure (GSI) Plans.2 The City’s approved GSI Plan was developed as part of the new requirements of the 2016 MRP. The purpose of the GSI Plan is to demonstrate the City’s commitment to promote green stormwater infrastructure over traditional storm drainage infrastructure while reducing or eliminating the effects of urban runoff. Implementing GSI facilities and measures have multiple benefits, including reducing urban heat island effect and serving as a means of stormwater capture for later use as a non -potable water supply. Since stormwater capture is not currently utilized by the City, it will not be considered as a source of non-potable water supply for the purpose of the UWMP.
The City does not currently use or plan to use stormwater for beneficial reuse.
6.4 WASTEWATER AND RECYCLED WATER
6.4.1 Recycled Water Coordination
South Bay Water Recycling (SBWR) is the regional permit holder for recycled water in San José, Santa Clara and Milpitas, ensuring compliance with State regulations for recycled water quality and use. SBWR is a recycled water wholesaler to four retailers:
San Jose Water, San José Municipal Water, City of Santa Clara, and City of Milpitas.
Customers, including the City, buy recycled water from the retailer in their location.
1 City of Santa Clara 2019 Green Stormwater Infrastructure Plan 2 Santa Clara Valley Urban Runoff Pollution Prevention Program Website - https://scvurppp.org/about-scvurppp/
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6.4.2 Wastewater Collection, Treatment and Disposal
The wastewater collection system within the City is owned and operated by the City.
Over 270 miles of sewer mains and seven pump stations are used to convey wastewater to the RWF.
The Cities of San Jose and Santa Clara own the RWF. The City of San Jose is the administrative agency who operates the RWF under a 1959 Agreement (subsequently amended). The RWF also treats wastewater from the Cities of Milpitas, Campbell, Cupertino, Los Gatos, Monte Sereno, and Saratoga, as well as several unincorporated areas of Santa Clara County. The RWF service area covers 300 square miles and a population of over 1.4 million people.
The RWF is an advanced tertiary treatment plant that treats an average of 110 mgd (123,216 AFY) of wastewater. Currently, approximately 13 percent of the effluent from the RWF is re -chlorinated and meets the requirements of California Code of Regulations (CCR) Title 22 for unrestricted non -potable reuse. Since March 2014, the RWF also supplies the Silicon Valley Advanced Water Purification Center with secondary wastewater for advanced purification treatment. The remainder of the wastewater is discharged to the Artesian Slough, which leads to the southern portion of the San Francisco Bay.
In 202 5, a total of 11,048 AF ( 3,600 MG) of wastewater was collected in the City of Santa Clara wastewater service area, as shown in Table 6-4.
Table 6-4. Wastewater Collected Within Service Area in 2025 (DWR Table 6-2 Retail)
6.4.3 Recycled Water System Description
The City’s recycled water comes from wastewater produced within Santa Clara and other south San Francisco Bay Area cities, which is conveyed to the RWF, one of the largest such treatment facilities in California, where it receives advanced tertiary treatme nt. The RWF is located northeast of Santa Clara and is managed by the City of San Jose.
Recycled water produced by the RWF meets all water quality standards and treatment reliability criteria for water recycling under Title 22 of the California Code of Regulations.
Name of Wastewater
Collection Agency
Wastewater
Volume Metered
or Estimated?
OPTIONAL
Drop Down List
Volume of Wastewater
Collected from UWMP
Service Area 2025 (AF)
Name of Wastewater
Treatment Plant (WWTP) and
Place ID Number
Drop down list
Is WWTP
Located Within
UWMP Area?
Drop Down List
City of Santa Clara Metered 11,048 San Jose/Santa Clara WPCP, Place ID 255333 No
11,048
Wastewater Collection Recipient of Collected Wastewater Total Wastewater Received from UWMP
Service Area in 2025:
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Once treated water leaves the RWF, the recycled water is distributed for non-potable use by SBWR. SBWR’s recycled water system consists of over 150 miles of pipeline, five pump stations, and 10 MG of storage in reservoirs. SBWR delivers more than four billion gallons of recycled water per year to more than 900 commercial customers, an average of 11 mgd. Additional information about SBWR can be found on the City of San Jose SBWR website.
Approximately 19 percent of the City’s overall water supply portfolio is recycled water purchased from SBWR. Figure 6-3 shows the City’s Existing Recycled Water System.
Table 6-5 provides information on the wastewater treated and discharged within the City’s water service area in 2025.
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Figure 6-3 Existing Recycled Water System
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Chapter 6
Normal-Year Water Supply Characterization
N-C-1078-60-23-01-WP—R-1078-UWMP
6-15 City of Santa Clara
2025 Urban Water Management Plan
May 2025
Table 6-5. Wastewater Treatment and End Uses Within Service Area in 2025 (DWR Table 6-3 Retail)
Treatment Level
Drop down list
Volume
(AF)
Treatment Level
Drop down list
Volume
(AF)
Treatment Level
Drop down list
Volume
(AF)
Treatment Level
Drop down list
Volume
(AF)
Treatment Level
Drop down list
Volume
(AF) Name of other entity
San Jose/Santa Clara
WPCP, Place ID 255333 Yes 11,048 116,831 Tertiary 3,871 Tertiary 8,572 - - Tertiary 4,387 Valley Water's SVAWPC 11,048 116,831 3,871 8,572 0 0 4,387
2025 Outcomes of Treated Wastewater
Check the box if no wastewater is treated or disposed of within the UWMP service area.
Proceed to the next table.
Does This Plant
Treat
Wastewater
Generated
Outside the
UWMP Service
Area?
(OPTIONAL)
Drop down list
Wastewater Treatment
Plant Name and Place ID
Number
Drop down list
Total 2025
Volume of
Water
Treated (AF)
NOTES: The reported wastewater volume of 11,048 AF includes contributions from the Cupertino Sanitary District. Advanced treated flows from Valley Water’s Advanced Purification Center are blended back with tertiary-treated recycled water for SBWR. Therefore, these treated flows are included in the total recycled water produced by the San Jose/Santa Clara WPCP.
Total
2025 Volume of
Wastewater
Received from
UWMP Service
Area
(As Reported in
Submittal Table
6-2 R) (AF)
Water Recycled Within
UWMP Service Area
(enter data as applicable)
Water Recycled Outside of
UWMP Service Area
(enter data as applicable)
Effluent Discharge that is
not a Permitted Recycled
Water Use
(enter data as applicable)
Required Discharge for
Instream Flow
(enter data as applicable)
Delivered to Another Entity for Additional
Treatment
(enter data as applicable)
□
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Chapter 6
Normal-Year Water Supply Characterization
N-C-1078-60-23-01-WP—R-1078-UWMP
6-16 City of Santa Clara
2025 Urban Water Management Plan
May 2025
6.4.4 Potential, Current, and Projected Recycled Water Uses The City’s recycled water system has been in operation since 1989. The City has pursued the use of recycled water including use in industrial processes, residential irrigation and dual plumbed buildings for toilet and urinal flushing. The City has also pursued more traditional uses for recycled water as a drought proof water source for large turf area irrigation in commercial settings.
Currently, the City has over 350 active recycled water accounts, which include industrial process use, dual-plumbing, cooling tower and irrigation uses.
The existing recycled water distribution system was laid out to maximize service to large potential recycled water customers. Since the last UWMP, approximately 5,000 feet of system expansions have been completed as part of land development projects. Additional customer accounts have been added, and pending projects indicate continued growth in recycled water demand.
The City and SBWR are working with potential customers along the pipeline extensions to encourage, and in some instances, require recycled water use for irrigation and/or cooling towers. Current projects that have been completed since the last UWMP, are in construction, or are scheduled to be completed within the UWMP reporting period (2025-2050) are estimated to increase the total recycled water demand.
Some additional customers may be provided with recycled water once additional recycled water distribution mainline extensions are completed. The current five -year Capital Improvement Plan (CIP) includes expanding the recycled water system and extending the recycled water main to offset potable water demands (where applicable) for new proposed developments. Due to the high cost of distribution system extensions and retrofit costs, convert ing smaller potential users to recycled water use are usually not cost effective.
The potential future uses of recycled water are similar to the current uses: landscape irrigation and industrial processes. Through the expansion of the recycled water distribution system within the City, existing large landscape systems like City parks may be retrofitted to use recycled water and existing industrial processes that had previously been out of reach of the recycled water system may potentially be converted. New non- residential projects located near recycled water mains are able to utilize rec ycled water for toilet flushing and cooling tower water by installing dual plumbing within the development. Since the 2020 UWMP, the City has made some expansions to the current recycled water infrastructure as part of land development projects . The City plans to continue the extension/expansion to City parks and upgrade of the recycled water system main as part of the City’s CIP.
All new developments that occur within a reasonable distance of the existing or proposed recycled water distribution system will be required to accommodate recycled water for landscape irrigation and/or cooling towers (i.e., dual-plumbing). The City is also requiring developers to be ready to use recycled water if it is available in the future. Several infill projects may be developed along the recycled water distribution system that is currently
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Chapter 6
Normal-Year Water Supply Characterization
N-C-1078-60-23-01-WP—R-1078-UWMP
6-17 City of Santa Clara
2025 Urban Water Management Plan
May 2026
in place. The City is projecting increased use by the current recycled water customers and added customers due to new development and redevelopment along the existing recycled water pipelines. While the largest potential recycled water users have already been converted to recycled water use, the City is becoming home to a large data center industry and the data centers can use large volumes of water in cooling towers. SBWR and the City are encouraging or requiring new projects to use recycled water for landscape irrigation, dual plumbing and cooling towers. New projects are required to use recycled water where available; where recycled water is not yet available, new projects must be designed as “recycled water ready” (i.e., in accordance with recycled water standards) to facilitate future conversion. Based on sites already utilizing recycled water, and expected demands of projects currently in the permitting process to use recycled water, future recycled water use is expected to increase.
Table 6-6 summarizes the City’s current and planned recycled water direct beneficial uses within the City’s service area for 2025 to 2050.
Table 6 -7 compares the 2020 UWMP recycled water use projections to 2025 actual recycled water use. Actual recycled water use in 2025 is lower than the quantity projected in the 2020 UWMP. Actual development has differed from what was previously planned.
In addition, California Paperboard, which was one of the largest recycled water users, is no longer operating in the City, resulting in reduced recycled water demand.
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Chapter 6
Normal-Year Water Supply Characterization
N-C-1078-60-23-01-WP—R-1078-UWMP
6-18 City of Santa Clara
2025 Urban Water Management Plan
May 2025
Table 6-6. Current and Projected Recycled Water Direct Beneficial Uses Within Service Area (DWR Table 6-4 Retail)
Volume Narrative page number
(OPTIONAL)
Other (Description Required) Non-Potable
Landscape Irrigation (Parks, schools,
cemeteries, churches, residential,
other public facilities); Commercial
Use (Landscaping, toilets, HVAC, car
washes, laundries, nurseries, etc);
Industrial Use (Cooling towers)
3,871 4,300 4,729 5,159 5,588 6,017 6,017
0 0 0 0 0 0 0
3,871 4,300 4,729 5,159 5,588 6,017 6,017
3,871 4,300 4,729 5,159 5,588 6,017 6,017Total
Use Type
Drop down list
Potable or Non-Potable
(after treatment if treated)
(OPTIONAL)
Drop down list
Additional Information
(as needed) 2050 (AF)2025 (AF) 2030 (AF) 2035 (AF) 2040 (AF) 2045 (AF) Subtotal Potable
Subtotal Non-Potable
Potential Recycled Water Use
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Chapter 6
Normal-Year Water Supply Characterization
N-C-1078-60-23-01-WP—R-1078-UWMP
6-19 City of Santa Clara
2025 Urban Water Management Plan
May 2025
Table 6-7. 2020 UWMP Recycled Water Use Projection Compared to 2025 Actual (DWR Table 6-5 Retail)
The City’s identified actions to expand recycled water use within its service area are described below as summarized in Table 6-8. The total expected increase in recycled water use is 2,146 AF with the implementation of the actions listed in Table 6-8 and other applicable actions.
Table 6-8. Methods to Expand Future Recycled Water Use (DWR Table 6-6 Retail)
City staff are educating City residents and businesses of the benefits of using recycled water and encouraging attendance at environmental fairs hosted by the City as well as local businesses promoting recycled water use. In addition, City staff also reach out to businesses along the recycled water pipeline to educate and encourage conversion to recycled water.
2020 Projection
for 2025 (AF)
2025 Actual
Use (AF)
4,570 3,871
4,570 3,871
Other (Description Required)
NOTES: The recycled water uses include landscape irrigation (parks, schools, cemeteries, churches, residential, other public facilities), commercial use (landscaping, toilets, HVAC, car washes, laundries, nurseries, etc), and industrial use (cooling towers).
Total
Use Type
Drop Down list