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Packet Pg. 365 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda n
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Ptojeot M2 Suite Implementation
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City of Santa Monica, CA
M2 Suite Implementation
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Packet Pg. 366 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Carahsoft' s to the of Santa Monica
The Bidder must provide detailed costs for the system delineating any configuration, setup, and implementation costs from system usage costs. The City prefers a plan that offers unlimited utilization of the system.
IQM2 is offering the City of Santa Monica, California its special No-Risk Model. • No Upfront Costs
• Training and Implementation included
• Unlimited Users and Meeting Groups
• Unlimited Storage
• 24/7 Support by IQM2 Software Experts
• Unlimited Access to the IQM2 Training Academy, including live on-ongoing weekly training sessions conducted by IQM2 software experts. Additionally the City of Santa Monica can request their specific topics and areas for IQM2 to conduct special training, including new user training, specific topic training; new elected official training, etc ... • City can stop at any time if they do not see the returns IQM2 is confident in offering the optimal Legislative Management solution for the City of Santa Monica.
Furthermore, this places the responsibility fully on us to ensure the City's satisfaction and success each and every day.
The vendor must provide a detailed itemized cost breakdown of the following categories:
1. Software licensing and annual renewals
The cost for Minute Traq, which is the component of the platform that these requirements are specifying, is very simple and straightforward. Due to the special No Risk model IQM2 is offering the City of Santa Monica, the cost for MinuteTraq is $1,377.85 per month. All upfront costs have been waived and there are no hidden or ancillary fees. This includes full formal training and implementation as well as ongoing 24/7 support.
Important Note: IQM2 will also incent the City of Santa Monica to migrate their current video streaming program currently being furnished by another provider and use IQM2's innovative MediaTraq tools by reducing the current video streaming costs by 50%. These saving could now be used to help substantially fund this initiative. IQM2 will also migrate historical documents and videos for free. This has proved extremely fiscally rewarding for the few governments we offered this to.
2. Professional services for installation/configuration, travel costs to be included There are no costs for professional services for installation/configuration. Travel will be billed at cost.
carahsoft
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Packet Pg. 367 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Carahsoft's to the of Santa Monica
3. On-site training ( specify costs for system administrator training and end-user training) There is no cost for on-site training (excluding travel costs) if necessary. IQM2's business goal is swift user adoption to drive a long term relationship and its intent is not to focus on frontend professional services revenue that causes complacency. IQM2 often hears from migrated governments that they were particularly frustrated with the upfront license and start 0 up costs they were required to pay and which never materialized into what they were promised. This is the same reason IQM2 offers monthly terms which we fill price fix for a period of time, if desired.
4. Rates for additional trainings
There will be no cost for additional trainings. IQM2 is providing the City of Santa Monica access to the IQM2 Training Academy for unlimited free on-going training. This is staffed by IQM2 software experts and the City of Santa Monica can request the training topics they desire at their discretion.
5. Fee schedules for trainers and hourly rates for customization of product This does not apply to IQM2's pricing model.
6. Annual service and maintenance for five years
The standard fee of $1,377.85 per month will be the cost per month for five years.
7. All other miscellaneous costs not listed above
There are no miscellaneous costs for the proposed solution.
The City reserves the right to select any or all of the components above, or that are included in the proposal.
carahsoft IQlY12
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Packet Pg. 368 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) of Santa Monica
REN
The following outline is a record of the bidder's relevant experience in work of a type similar in magnitude and character to that contemplated under this request for proposals. Please submit at least three (3) references for whom you have provided similar services in size and nature. Additional numbered pages outlining this portion of the proposal may be attached to this page.
Please see below for IQM2 references.
carahsoft
C:pn,t~ct'.s .. ·
Name/Title
Address
Phone
22795 Barton RcL . . . . GrandTerrace,CA923j3
:21
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Packet Pg. 369 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Carahsoft' s of Santa Monica
ca rah soft
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Packet Pg. 370 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Carahsoft' s to the of Santa Monica
EQUIPM NT S ECIFI NS
If the Bidder proposes a system that includes or requires any on -premise hardware, the Bidder must provide detailed specifications of all of the equipment listed in their proposal. The Bidder must include cut sheets of all equipment proposed.
This section is not applicable to IQM2's proposed system. carahsoft
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Packet Pg. 371 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Carahsoft' s to the of Santo Monica
IN SUMMARY
Carahsoft and IQM2 Inc. appreciate the opportunity to offer this solution for the City of Santa Monica's initiative.
Carahsoft and IQM2 have proposed a superior and cost-effective solution that not only fully complies with the City's requirements but offers functionality to further boost the success of the program. Carahsoft and IQM2 understand the importance of your project goals and are confident you will benefit from this solution and our expertise.
Carahsoft and IQM2 look forward to the opportunity to demonstrate this functionality to the City stakeholders, as well as the opportunity to work with the City of Santa Monica on this project. ca rah soft 24
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Packet Pg. 372 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Carnhsoft' s of Santa Monita
Please find the attachments below on the following pages:
• Attachment C: Non Collusion Affidavit
• Attachment E: City Policy on Doing Business with Arizona Firms • Training Guide
• Implementation Plan
Please note that Carahsoft and IQM2 are not submitting Attachment G: Personnel Benefits. This proposal is for software and outside of Implementation, Training and Ongoing support. This is not an outsourcing engagement, and thus, Attachment G does not apply.
carahsoft 2S
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Packet Pg. 373 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
AGENDA MANAGEMENT SYSTEM I REQUEST FOR PROPOSALS
ATIACHMENT C- NON COLLUSION AFFIDAVIT TO ACCOMPANY
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }
PROPOSALS OR BIDS
~M=e=l=an...,y~L=·~S=m=i=th~------~· being first duly sworn, deposes, and says: that She/He is:
Dir ctor
(Insert "Sole Owner," "A Partner", "President," "Secretary," or other proper title) of, _ __,c,..2 ... r,..ab~.s""'o,.,ft.,.Tu.e.,.cb ... o..,o"'"l.,_,,ogy&i'-C"""-'or4p,.._. ----------------------- (Insert name of bidder)
Who submits herewith to the City of Santa Monica the attached proposal; that He, She, It, or They is (are) the person(s) whose name(s) is (are) (strike out words not appropriate) signed to the hereto attached proposal; that said proposal is genuine; that the same is not sham or collusive; that all statements of fact therein are true; that such proposal was not made in the interest or on behalf of any person, partnership, company, association, organization or corporation not therein named or disclosed.
Affiant further deposes and says: that the bidder has not directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interests of the public body which is to award the contract or of any other bidder, or anyone else interested in the proposed contract; that the bidder has not in any manner sought by collusion to secure for himself, herself, itself, or themselves, an advantage over any other bidder. (strike out words not appropriate)
Affiant further deposes and says that prior to the public opening and reading of bids the said bidder:
(a) Did not, directly or indirectly, induce or solicit anyone else to submit a false or sham bid; (b) Did not, directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid, or that anyone should refrain from bidding or withdraw his bid;
(c) Did not, in any manner, directly or indirectly, seek by agreement, communication or conference with anyone to raise or fix any overhead, profit or cost element of his, her, its, their price, or of that of anyone else; and
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Packet Pg. 374 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) AGENDA MANAGEMENT SYSTEM I REQUEST FOR PROPOSALS **
(d) Did not, directly or indirectly, submit his, her, its, or their bid price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid, depository, or to any member · or agent thereof, or to any individual or group of individuals, except to the awarding authority or to any person or persons who have a partnership or other financial interest with said bidder in his, her, its, or their business. (strike out words not appropriate) I declare under penalty of perjury that the foregoing is true and correct.
Melany L. Smith, Carahsoft Technology Corp.
Name of Bidder
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I
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Packet Pg. 375 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
AGENDA MANAGEMENT SYSTEM ( REQUEST FOR PROPOSALS
ATIACHMENT E- CITY POLICY ON DOING BUSINESS WITH ARIZONA FIRMS
CITY OF SANT A MONICA
CITY POLICY ON DOING BUSINESS WITH ARIZONA FIRMS
NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING TO DO
BUSINESS WITH THE CITY OF SANTA MONICA
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DENOUNCING ARIZONA'S ANTI-IMMIGRATION, LAW SUSPENDING OFFICIAL
TRAVEL TO THE STATE OF ARIZONA AND DEVELOPING ADDITIONAL FINANCIAL
SANCTIONS UNTIL SUCH TIME AS THE NEW LAW IS REVOKED
The City Council of the City of Santa Monica adopted Resolution No. 10479 (CCS) on May 25, 2010, which requires a review of all current and likely future agreements and contracts with Arizona-based businesses to examine the feasibility of acquiring such products and services elsewhere while the Arizona law remains in effect.
Additionally, vendors offering goods or services to the City of Santa Monica must complete and sign the attached disclosure form; this applies to all solicitations, including but not limited to, bids and proposals. Please review, sign and submit the form with your bid packet prior to the closing date of bid.
Contractors that do not have headquarters in the State of Arizona and those that will not be working with Arizona-headquartered subcontractors to provide goods and/or services as specified in this solicitation will take priority in the bidding process.
NOTE: Headquarter location or residency may not be considered as a factor if prohibited by applicable law.
Failure to return this form or inability to certify as to its provisions will render your bid or proposal non-responsive.
State of Arizona Disclosure Form - see next page.
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Packet Pg. 376 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) CITY OF SANTA MONICA CiWM
Sauta 11ttnhHt"'
STATE OF ARIZONA DISCLOSURE FORM
TO BE COMPLETED BY ALL VENDORS PROVIDING GOODS AND SERVICES TO
THE CITY OF SANT A MONICA
Headquarter location or residency may not be considered as a factor if prohibited by applicable law.
Please check the appropriate boxes below.
Our company's headquarters are located in the State of Arizona.
D Yes [xi No
Goods or services pertaining to this solicitation will be provided by a subcontractor whose business is headquartered in the State of Arizona.
D Yes [lg No
If the response to the statement above was "yes", please list any and all subcontractors headquartered in the State of Arizona that may be providing goods or services (pertaining to this solicitation) to the City of Santa Monica.
If more than one, attach a list of additional subcontractors, including the physical address of each location.
Name of Subcontractor: --"-'N""'A'""---------------------- Street Address: _________________________ _
City:------------ State:. ______ Zip Code: ___ _
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Packet Pg. 377 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) *** PORTION BELOW TO BE COMPLETED BY ALL VENDORS •••
**************************************************************************************************** I declare under penalty Of perjury Ohder the laws of the State of California that the foregoing is true and correct.
Signed:
Printed name: Melany L. Smith Title: Director
Name of Company: Carahsoft Technology Corp.
Street Address of Headquarters: 12369 Sunrise Valley Drive, Suite D2 City: . Resto n State: __ V_A ___ Zip Code: _ __;;2c:.0"'19_1 __ _ Telephone# (including area code): 703.871.8500 Email: [email protected] FOR Cl1Y USE ONLY
NOTES:
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Packet Pg. 378 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
INTELLIGENT MEETING
MANAGEMENT
IQM2 Training and Implementation
Overview
IQM2 Inc.
90-D Raynor Avenue
Ronkonkoma, NY 11779
(631) 619-2017
MediaTn1Jq™
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Packet Pg. 379 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) IQM2 Customer Training Program
IQ
lNHtUGf:.NT MUTING MAN1\QEMtNl
The IQM2 training program follows a structured lesson plan model in which new customers are trained using 90 minute sessions. The sessions cover all the essentials to get up and running as efficiently and quickly as possible and use a "Train the Trainer" approach over a 4 week process with 2 meeting cycles. The training is geared to work with lto 3 people who become the Power Users and also internal trainers. After the essential training is complete and the customer is using the software, IQM2 and the Internal Trainers train the submitters, approvers and board members. After going live, additional training is provided for advanced functionality through the IQM2 Training Academy. •
•
'
•
•
•
•
•
Train the Trainer approach
1 to 3 Power Users become Internal Trainers
4 Week Process (2 Meeting Cycles)
90 Minute Training Sessions, 60 Minute Review Sessions
Submitters & Approvers Trained by IQM2 & Power Users
Essentials are covered to get up and running quickly
Advanced Topics covered after your Live
Free ongoing training through the IQM2 Training Academy Remote Training Environment
The IQM2 training program uses remote training tools (GoToMeeting and TeamViewer) to train users.
Users are asked to connect and dial-in from their desks and to use a "Do Not Disturb" sign if necessary. Before training begins IQM2 asks that all users have the software installed on their desktop or laptops and a confirmation that GoToMeeting can be used. • GoToMeeting (please confirm it works)
• Users are trained at their desks or in a group conference room. • Install Software before Training
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Packet Pg. 380 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) User Roles
IQ-·
JNHllHiENT MEETING MAN1\\J[M[NT
For the purposes of planning IQM2 will categorize the users of the system into the following roles:
• Power Users (PU) - The Power Users will be involved throughout the ENTIRE training process. They are involved in the initial setup decisions, training and become the Internal Experts of the IQM2 so~ware.
• Agenda Clerk (AC) - The Agenda Preparer builds and posts the final agenda for a meeting.
They are always in the Power Users group but there are sessions that are ONLY for the Agenda Preparers.
• Minutes Clerk (MC) - The Minutes Preparer inputs the votes and comments of the meeting and then generates the Minutes. They are always part of the Power Users group but there are sessions that are ONLY for the Minutes Preparer.
• Project Manager (PM) - In larger organizations there may be a project manager who is responsible for coordinating the project and may become the Internal Trainer. They are always in the Power User group.
• Submitters & Approvers (SA) - Submitters are the users within the departments that are submitting agenda items. Approvers are typically the users and managers within the workflow that are approving agenda items prior to them being added to the agenda. The Power User group may sometimes contain 1 or 2 key submitters or approvers. • Board Members (BM) - The Board Members may want to be trained in how to access the agendas, search, log in to get confidential information and make sticky notes. • Information Technology (IT) - A technical individual from the City is typically used when something needs to be installed or the Website updated or for MediaTraq network settings need to be set up.
• Audio/ Video (AV) - The A/V person is responsible for the audio and video equipment.
For MediaTraq, the encoder needs to be plugged into the Audio and Video equipment. This person can often be an outside consultant who initially installed the equipment (for professional setups) or may be someone who simply operates the camera equipment during the meetings.
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Packet Pg. 381 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) MinuteTraq
IQM2 starts with a discovery and planning session where the entire project timeline is set and then the City's system is set up and configured. During the first 2 weeks of training, IQM2 covers submitting, approving and building the agenda for the upcoming Parallel meeting. By week 3, the parallel meeting is taking place, the minutes are being completed and training of the preparers takes place so that submitting for the Live meeting can begin. In week 4, the customer is generating the agenda for the live meeting and if necessary, the board members are trained, Pl:imning
60 Minutes - Power Users
The IQM2 Planner shall produce a calendar of the training and events working around the City's meeting cycles, availability and the availability of IQM2 trainers. All key people are asked to bring their calendars to this session so vacations and other scheduling conflicts can be avoided. After approving the dates and times a full project plan and meeting invites will be sent and accepted by all individuals. Tasks: Project Calendar & Project Plan. Meeting Invites Sent and accepted.
Setup
2 Days - IQM2 Staff
IQM2 staff will prepare the system with basic users, departments, file types, categories, standard templates and any other information necessary to complete the lessons. Before the Discovery Session, IQM2 will do as m.uch setup as possible from the City's website or emailed documents.
Discovery Session
90 Minutes - Power Users
During the setup phase, IQM2 will have a Discovery Session to ask a series ofquestions and provide explanations as necessary to key Power Users and decision makers. The gathering of the information will allow IQM2 to finalize the configuration of the City's system in preparation of the training. This is the City's opportunity to let IQM2 know all concerns or unique information about the City - but don't worry IQM2 personnel are experts at this.
• Discovery Check! ist
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Packet Pg. 382 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Software Installed
IT Staff
Customer IT Staff should have the software installed and deployed for the Power Users, at a minimum, so training can begin.
• Smart Client Deployment Guide
• IQM2 Downloads
Demo, Review & Approval of Setup
90 Minutes - Power Users
After tweaking the setup, IQM2 staff will demo the City's personalized system and then review workflow, templates, output and setup for the City's approval before beginning the training. Further changes may be made as the City trains.
Session 1 - Overview of Concepts, User and Department
Creation
90 Minutes ·- Power Users
Session 1 deals with Getting Started, Overview of menus and toolbars, Lists, User Manager, Permissions, Creating Meetings and importing older agendas and minutes. Tasks: Setup any users or departments missing with appropriate permissions. Add meetings for current year and last year, then upload agendas and minutes for previous 6 months.
• Training Video: Installing and Logging into MinuteTraq [4 min] • Training Video: Navigating MinuteTraq and the Support Site [5 min] • Training Video: Creating and Editing Users & Permissions [10 min] • Training Video: Creating Meetings, Meeting Types and Locations [5 min] Session 2 - Creating Agenda Items
90 Minut:es - Power Users
This lesson delves into basic drafting, submitting, adding and updating attachments, statuses, tracking changes, locking, placement, print preview, confidential information, Communications, PDF printer and Edit in Word. Tasks: Submit all agenda items you have for upcoming parallel meeting. • Training Video: Creating a Basic Agenda Item [7 min]
Session 3 - Approving, Rejecting, Searching
90 Minutes -- Power Users
The third session goes over Work Items, approving, rejecting, signatures, email notifications, approver permissions, delegates, workflow designer, stage groupings and Searching. Tasks: Continue submitting any agenda items for parallel meeting.
•
•
•
Training Video: Workflow Part 1 - Approving and Rejecting [6 min] Training Video: Workflow Part 2 - Tracking Changes, Adding Work Items & History [6 min] Training Video: Searching and Reporting [6 min]
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Packet Pg. 383 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Session 4 - Agenda Wizard & Publishing
90 Minutes - Power Users
IQ
INTH-l!Gli.NT MHTI-NG MANAGl.M1'.N1
In Session 4, IQM2 personnel explain agenda outline tasks such as auto fill, adding/ removing items, attachments, statements, motions and sections; minutes approval; consent; generating; viewing; publishing/ web portal; distribution email; tagging; Web agenda; sticky notes and split view. Tasks:
Build the City's agenda for parallel meeting. Send distribution email. Get board approval of agenda. •
•
Training Video: Agenda Wizard [8 min]
Training Video: Generating, Finalizing, Distributing & Publishing the Agenda & Minutes [5 min]
Session 5 - Minutes Maker & Web Portal
90 Minutes - Power Users
Session 5 goes over minutes auto-fill, roll call, votes, comments, generating, publishing, add-ons, flags, amendments, Define Vote Results, Speaker Sign-up, Public Discussion, Board member profiles, voting history, web search, item detail page, web calendar, auto-backup and restoring. Tasks: Finish minutes for all items and generate.
• - Training Video: Minutes Maker [9 min]
• Training Video: Generating, Finalizing, Distributing & Publishing the Agenda & Minutes [5 min]
Session 6 - Open Session / Advanced Topics
90 Minutes ---- Power Users
IQM2 personnel go over Searching, Reporting, Notices, Public Hearings, Save Reasons, Input Templates, Agency Settings and Advanced Features. Tasks: Complete a meeting from start to finish in Parallel.
Historical Document Import Completed
Any historical agendas, minutes and other documents are imported.
Web Portal live
Webmaster
Customer website button or link at top-level navigation is completed. Board member pictures, header refinement, template customization are handled. Historical Agendas and Minutes for the current year are posted and all test data is removed.
Parallel Agenda - Build & Post
60 Minutes - Agenda Preparer
The IQM2 staff will follow along as the City builds and posts agenda for the first time.
Parallel Meeting
The Parallel Meeting sees the presentation of the final agenda, packet and web portal to the board.
Minutes are prepared in Minute Maker tool.
Parallel Minutes - Build &. finalize
60 Minutes - Minutes Preparer
The IQM2 staff will follow along as the City finishes minutes.
Press Release
A Joint press release is sent out to raise positive awareness within the community.
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Packet Pg. 384 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Session 7 - Preparer Training
2 Hours -- Department Su/Jmitters & Approvers
IQl\/[:2
JNTl:ll!GE.NT MHTL"ic; MAN,\GlMtNT
The seventh session delves into submitting agenda items, approving, dashboard and searching broken up into groups up to 5 users. Tasks: All users begin submitting and approving agenda items for Live meeting coming up using MinuteTraq.
• Training Video: Creating a Basic Agenda Item [7 min]
• Training Video: Workflow Part 1 - Approving and Rejecting [6 min] • Training Video: Workflow Part 2 -Tracking Changes, Adding.Work Items & History [6 min] • Training Video: Searching and Reporting [6 min]
Training Survey
IQM2 likes to get feedback from users to follow up with individuals who may need some extra help or attention.
live Agenda - Build & Post
60 Minutes - Agenda Preparer
The IQM2 staff will follow along as the City builds and posts the agenda for the second time.
Board Member
60 Minutes - Power Users & Board Members
Power User group teaches Board members how to download agenda, access information on web portal, make sticky notes and use split view.
All preparers will have submitted items for this meeting. 90 Minutes - Minut:es Preparer
The IQM2 staff will follow along as the City finishes the minutes for the Live meeting.
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Packet Pg. 385 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) MediaTraq
Preparation Work
1 Week -- IQM2 & IT Staff
IQM2 Staff will prepare the system with basic users, boards and committees, and the encoder setup for the MediaTraq product. IT Staff at the City will set up the NAT Configuration and Firewall Configuration necessary as per the Customer Setup Checklist for MediaTraq. Check Encoder for connection from primary meeting location.
Hookup Session
90 Minutes - IT/Network & Audio/Video Staff
IQM2 & customer IT Staff setup the encoder on the network and with the A/V equipment. A series of tests are run to make sure all streaming, archiving, remote start and other features work. • MediaTraq Hookup Checklist
Session 1 - Overview of Concept, User and Board setup
90 Minutes - Power Users
Session 1 provides an overview of menus and toolbars, User Manager, Creating Meetings and importing older agendas and minutes. Tasks:. Set up a three users and set up two departments. Add meetings for current year and last year then upload agendas and minutes for previous 6 months.
Session 2 - Recording and Uploading a Meeting
90 Minutes -- Power Users
Basic running of MediaTraq, Uploading Media, Media Vault, Media Event, Media Event Types, Transcoding, Remote Start, Pausing and Download Setting is dealt with in this session. Tasks: Record a test meeting, set up a new media event and upload an older video or audio file.
Session 3 - Importing the Agenda and Minutes Maker
90 Minutes - Power Users
Session 3 goes over importing and parsing the agenda, roll call, votes, comments, new sections, dragging and dropping, motions, statements, generating, viewing, publishing, defining vote results, time stamping and synching media points. Tasks: Import an agenda into the system and create the minutes document. If possible practice time stamping to a view and synching to that video.
Session 4 - Web Portal & follow Up
90 Minutes - Power Users
The fourth session delves into web agenda, minutes and agenda packets, media and calendar tab, searching online, board member profiles and vote history. Tasks: View the web site and run search, go through and upload 2 Media Events.
Parallel Meeting
60 Minutes -- IQM2 Staff & Minutes Preparer
Agenda is imported and posted, Meeting is recorded live, Minutes Maker is used to timestamp agenda items, Archive is uploaded and Minutes are generated.
Web Portal live
Web master
Customer website button or link at top-level navigation is completed. Board member pictures, header refinement, template customization. Historical Agendas, Minutes and Video from the last current year are posted for at least current year and test data is removed.
Press Release
A Joint press release is sent out to raise positive awareness within the community. live Meeting
60 Minutes - IQM2 Staff & Minutes Preparer
The live meeting is the same as a parallel meeting.
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Packet Pg. 386 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) E-Boardroom: Optional
Preparation Work
1 Week - IQM2 Slaff & Minutes Clerk
IT Staff will set up multiple windows based tablets or pc's for board members to use. IT Staff will also setup a clerk PC to function as the E-Boardroom server and control the Audience Display. IQM2 Staff will provide instructions on setting up the MinuteTraq client to function as an E-Boardroom PC.
Session 1 - Starting and Controlling !:-Boardroom
90 Minutes -- Minutes Clerk
Starting E-Boardroom through Minutes Maker, timer settings, audience display, set current item, eVoting, Signing into E-Boardroom, speaker queue, using the E-Boardroom Client, Speaker Sign-Up Kiosk. Tasks: Stage a mock meeting using E-Boardroom to get comfortable with the flow of the system.
Session 2 - Mock Meeting
90 Minutes -- Minutes Clerk & Board Members
Internal staff running through a full meeting process
Meeting
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Packet Pg. 387 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) INTE LlIG ENT MEETING
MANAGEMENT
City of Santa Monica, CA
MinuteTraq™ MediaTraq™
Advanced Implementation Steps
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Packet Pg. 388 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) M2 Open Suite Platform Implementation
Advanced Implementation Steps
Phase I: Remote - Preparation and Testing
• Laying the Groundwork
IQM2.com
In the beginning of the implementation process a number of essential steps must take place.
IQM2 will first conduct a Turnover Meeting to introduce the Implementation Team and to begin the process. The meeting's discussions will start to define a Charter for the upcoming project. It is important to establish what the City's vision is regarding the outcome of the project. Once a vision is defined IQM2 and the City can lay out the objectives and develop an agreed upon timeline. The City's vision will also help to confirm the deliverables so that expectations can be met. IQM2 and the City will discuss in detail the roles of both sides of the project; how IQM2 staff will lead the project and transition this lead to the City's project team over the course of the project.
• Appoint Project Team
Establishing a Project Team is a very important step.
• Executive Sponsor: The most important member of the team is the Executive Sponsor. He/she will be someone from the executive staff who will oversee the project and provide firm guidance when necessary.
• Project Champion: Having the right Project Champion is key as this is the owner of the project on a day to day basis. The Project Champion will be the go-to person throughout the project.
• Project Team: The Project Team should be assembled to support the Scope and Objectives of the project. The number of members and their origin will be determined by the project goals.
• Physical Environment
The workspace environment will also need to be addressed.
1. Will there be a training room?
2. Will there be hardware for each participant to use in training?
3. Will there be access to necessary staff throughout training periods?
4. Will there be the use of a presenter PC (laptop) and a projector? IQM2 will need to set up a communications plan so all methods of communication are known by all.
1. What is the preferred method of communication; email, phone, etc.?
2. How will IQM2 and the City work together remotely; go to-meeting, Connect, etc.?
IQM2 and the City will need to share all contact information to ensure there will be no disconnects. The implementation methodology will be documented later in this guide as well as
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Packet Pg. 389 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) M2 Open Suite Platform Implementation IQM2.com
in the Implementation Schedule Outline. The project timeline will be defined in Microsoft Project and displayed in a number of formats.
• Quality Plan
The best way to ensure a successful implementation is to plan the necessary time and stick to the plan. After identifying the team we will assess availability and create a project calendar.
When resources are assigned to the calendar they will be put all together in MS Project to create the end to end implementation timeline. Adherence to this timeline is essential for a successful project.
A high level demo of the MinuteTraq system is done utilizing the sales demo system. The purpose of this is to engage all members of the Project Team by allowing them to see where they fit in the process. All too often the Project Team members are not part of the buying decision and will not have seen the system prior to now.
• Risk Plan
Even with the best of plans, every undertaking has an element of risk. The goal is to minimize the risk factors to maximize success. There are some known risk factors and of course there are those that come up along the way. The common ones will be identified to work towards avoiding them; any of the others will be dealt with as they arise. • Plan Acceptance
At the completion of each phase of the implementation process IQM2 and the City will need to go through the judgment criteria specific to that section and determine if the project is ready to move on to the next phase. When that is accomplished, IQM2 and the City will complete an acceptance form stating the agreement and listing any remaining stipulations. This is also a good time to review the upcoming phase and make sure the expectations are realistic and adjust proactively if necessary.
Phase II: (Core Group) - System Testing and Configuration • Build Deliverables
Prior to start, information is sent to IQM2 based on what was requested in the Implementation Schedule Appendix. The agency will be created with some configuring and information input into the system. The rest will be done as part of the training process. • Review Deliverables
A Kick-Off meeting will be held so all project members have the opportunity to meet. A demo of the system is done to show the Project Team the status of the agency and for the first time they see their agency specific data in action. All necessary changes are made to make sure all requirements are met.
Page3
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Packet Pg. 390 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) M2 Open Suite Platform Implementation IQM2.com
• Quality Management
To ensure that the project stays on track and that any new or unresolved issues are taken care of, the Project Champion will constantly monitor progress and compliance. • Change Review
If and when any new issues or concerns arise, they will be documented by the Project Champion and reviewed with the team for possible solutions. First the team will pursue the easiest, most logical solution; which often is to make slight changes to the process to make current application features fit. This is the fastest, most cost effective solution. When current features cannot satisfy the need for change IQM2 and the City will investigate the possibility of enhancements.
Enhancements, when available, are time consuming and can negatively impact progress.
Whatever method is used to satisfy the issue, it must be approved by all those necessary. • Risks Assessment
Whenever a deviation to the plan takes place, whether it is a timing issue being rescheduled or a process issue being resolved, the overall effects it will have on the project must be assessed. If IQM2 and the City accept the proposed change, it is important to investigate the negative effects it will have on the project versus the positive effects it will have on the issue. Upon weighing this out, the team will make a decision to accept or deny the risk. • Issue Management
To minimize problems when issues arise IQM2 and the City need to have a plan in place for resolution. First the team needs to investigate process change and then consider application changes. Being open to compromise and/or alternatives is the soundest way to go forward as it allows resolution with little or no negative impact to the project plan. Of course, first and foremost, the resolution must satisfy all parties.
• Acceptance Management
Once the agency has been built and configured, tried and tested, JQM2 and the City will sign off that all conditions have been met. The sign off will show agreement with the agency configuration as well as accepting the design and processes as those that the staff will be trained on. Any stipulations to the above will be listed and resolved in an agreed upon manner.
Phase Ill: Remote - Final Refinements
• Stipulations
When the configuration process is complete and signed off, there are times when stipulations are part of the process. These are corrections or updates that we agree to complete prior to the onsite training in Phase IV.
• Final Changes
All final changes to the process need to be aired and instituted. Once IQM2 and the City move on from this point, there shouldn't be any more change, so as to be consistent with the material in Page4
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Packet Pg. 391 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) M2 Open Suite Platform Implementation IQM2.com
training. When the users are presented with the MinuteTraq system for training, the configuration and process should be locked down.
• Review Plans
A last review will be done on all plans to make sure they still fit. Although IQM2 and the City will most likely not want to change anything from this point on, it's best to take one last look and weigh any possible changes versu.s the risk.
Phase IV: User Training and Go Parallel
• Sub-Phase 1
During this Sub-Phase IQM2 will be showing everyone involved in the upcoming training a demo of the system as configured so they will understand what the goals are and where they fit in.
Following the demo there will be a quick session with the system administrators and managers to mal<e sure they are prepared to support the system. IQM2 will then begin the first submitter training. The key focus of the submitter training will be creating legislative files. Topics ranging from selecting the proper template to submitting the file will be covered. IQM2 begins with a simple, basic file and end with a complex entry including all available features. • Sub-Phase 2
IQM2 begins this Sub-Phase by repeating the submitter training and then focusing on creating agendas. By utilizing the legislative files created by the submitters, our first agenda will be created. The feature in Minute Traq for creating agendas is called the Agenda Wizard. The Agenda Wizard allows for the creation of default outlines that are specific to a meeting group or type. The City will learn how to create these default outlines which ultimately will provide for the automation of the agenda process. Once the agenda outlines are created they are generated to a finished agenda printout. To complete the process the City will learn how to publish to the web portal and distribute copies to predetermined distribution lists. • Sub-Phase 3
The next step in the process is to record all of the happenings of the meeting, which include the roll call, meeting comments and the vote results. The Minutes Maker is the tool in MinuteTraq • that manages this part of the process. The City will learn all of its features through to the point of publishing and distributing; which is basically the same as in the Agenda Wizard. The second part of this Phase will be used to enter parallel data for an upcoming meeting. This will allow the City to use the MinuteTraq meeting process with real data and compare it to an actual meeting.
Based on the success of this the City will be able to begin to focus on a live meeting. • Sub-Phase 4
During this Phase of training IQM2 will check in with all people and departments that were trained to make sure that everyone is comfortable with the system and that no questions remain unanswered.
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Packet Pg. 392 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) M2 Open Suite Platform Implementation IQM2.com
• Training Completion Acceptance
As IQM2 concludes the training and have confirmed with all parties that IQM2 has achieved its training goals, IQM2 training staff will do a sign off that demonstrates Training Completion Acceptance.
Phase V: Remote - Parallel Meeting and Go Live Preparation • Parallel Meeting
The Parallel Meeting involves dual entry of data for an upcoming meeting. The meeting documents are created both in MinuteTraq and by the current process. If the MinuteTraq documents have successfully succeeded the current process IQM2 and the City will go to the meeting with those. If the documents still need further refinement, IQM2 and the City will go to the meeting with the legacy documents and make sure any issues are corrected prior to the next meeting.
• Status Meeting
Following the Parallel Meeting a Status Meeting (conference call) is held to discuss the meeting outcome. If necessary there will be another Parallel Meeting, but in most cases IQM2 and the City will be able to move on to going live with the system. At this point IQM2 and the City agree on the Go Live Meeting date.
• Start Go Live
Starting the Go Live process basically puts the agency 100% in MinuteTraq mode; there is no reason to go back and produce any documents using the legacy method. If any issues come up they will be addressed immediately so there are no voids in the system. • Web Portal Link
Once live documents are created and are part of the system, the next step is to make them available to the public via the IQM2 Web Portal. The Web Portal is a place where they can view meeting documents by the calendar, search for resolutions, ordinances, and any other type of meeting document and if media is available, search and view that. There are a number of ways that the Web Portal can be seamlessly integrated with any current web site.
Completion Review - Live Status
• Status Call with Project Te_am
As Live Meetings are produced, questions and possible issues may arise. For that reason, IQM2 and the City will plan a follow up Status Meeting to make sure if any of these things do exist, that they are answered or resolved in a satisfactory manner and timeframe. IQM2 also appreciates feedback and would like to hear the success stories from a new, live customer.
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Packet Pg. 393 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) M2 Open Suite Platform Implementation IQM2.com
Phase VI: (Optional) - Advanced Functions
• Suggested Advanced Function Training Topics
The M2 Suite has many options and functions available, and many of these may not have been originally purchased and/or addressed as they are advanced features of the system. Once MinuteTraq has been successfully deployed it's a good idea to investigate what other features will fit the City and how to go about using them. A conversation with IQM2 staff will help determine what will best fit with the City's future plans as well as what else can be done to add additional efficiencies. Some of the Advanced Functions are listed below:
1) End User Reports (advanced), searching
2) Letter Factory
3) Legal Notices
4) Work Planner
5) Work Flow and Routing
6) Other Documents
7) Templates Concept and Methodology (Admin Users)
8) Tasks/Follow Actions (All Users)
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Packet Pg. 394 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
EXHIBITC
Terms (See Attached)
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Packet Pg. 395 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) G 'TvEFtl\J Sivil1..RTER
Government Meeting Management
Software
City of Santa Monica, CA
Submitted By:
Katie Dyer
Account Representative
IQM2 Inc.
100 Comae Street
Ronkonkoma, NY 11779
(631) 619-2017
8/13/2013
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Packet Pg. 396 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) IQMZ, Inc. Terms, Conditions and Pricing for
City of Santa Monica
IMPORTANT NOTICE TO USER: IQM2, Inc. owns all intellectual property in the MinuteTraq, MediaTraq and EBoardroom software "Software". You shall not modify, adapt, translate, rent, lease or otherwise attempt to discover the Software source code. This Agreement wi!l be governed by the laws in force !n the State of New York.
1. Reseller Terms. The following terms are required to be included in all of Carahsoft's (Reseller) Software subLicense and Service Agreements and shall govern all End User orders for IQM2 sublicensed there under. All Purchase Orders and payments must be made out to Carahsoft Technology Corp.
2. Software License. This software program and the accompanying files, software updates, lists and documentation are licensed, not so!d, to you. You may install and Use a copy of the Software on your compatible computer for the purpose of connecting to the hosted service provided by IQM2 as !ong as you are a current subscriber and maintain your monthly or annual continued services for the app!icable licenses.
3. Continued Services
3.1 Updates and Renewals. If the Software is an Update to a previous version of the Software, you must possess a valid license to the previous version in order to use the Update. Corrections of substantial defects in the Software so that the Software will operate as purported will be rectified by IQM2.Customer agrees to install all updates, Including any enhancements, for the Software in accordance with the instructions provided by IQM2.
3.2 Service Level Agreement "SLA". Technical support is available twenty-four (24) hours per day, seven (7) days per week for the term of this Agreement. IQM2 policy requires a response from a support staff member within 60 minutes which will result (if necessary) in a formal submission of a case #. Client will be notified of estimated resolution schedule.
3.3 Hosting. IQM2 agrees to maintain customer data in a Tier-3 datacenter and is committed to providing 99.9% uptime and availability. IQM2 will perform nightly backups of your hosted data to an alternate physical location.
3.4 Ownership of Data. All hosted data belongs to the customer. At the request of the customer IQM2 will provide a backup of al! database information and files through a downloadable backup or DVD. IQM2 agrees to provide this service without charge at least once per year.
4. Payment Terms & Fees
4.lBilling Procedures. Saas Services of $11 377.85 per month blHing wiil begin upon project start date (first discovery call with trainer). Each subsequent payment will occur on the 1st or 15th of each month. IQM2 reserves the right to charge a 5% cost of living per year. Payment Terms are NET 30 Days. This agreement can be terminated at any time with 30 days prior written notice. Initial here. __ ~
4.2Travel Expenses. Travel expenses are not Included and will be invoiced separately.
4.3Hardware. IQM2 does not warranty any hardware. Should IQM2 ct1oose to furnish encoder hardware as part of our MediaTraq video streaming service at no additional cost, hardware warranty is through manufacturer repair or replacement only. Any hardware issues requiring new equipment not covered by the warranty will be billed to the client at cost.
5. Limitation of Liability. In no event will IQM2 be liable to you for any damages, claims or costs whatsoever or any consequential, indirect, incidental damages, or any Jost profits or lost savings, even if an IQM2 representative has been advised of the possiblllty of such loss, damages, claims or costs or for any claim by any third party. The foregoing limltations and exclusions apply to the extent permitted by applicable law in your jurisdiction. IQM2's aggregate liability shall be llmited to the amount contracted for the software, if any.
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Packet Pg. 397 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
6. Pricing Structure:
SKU # Description Monthly Saas
IQJ~v12
!NTHUGENT MHTJNG M,\N;\Gl'Mf.NT
One Time
20·310 MinuteTraq · Unlimited
10-002 System Conflguration, Implementation & Training
Total--MonthlySaaS
$1,377.85 / mo
Waived/Included ... """""" .... """-·--"-·"···-····-------•.•...•.... """ ------- -···- Optional Additions (if adopted within the next 12 months):
21-310 MediaTraq - Unlimited $1,000 / mo
22·310 e-Boardroom • Unlimited $960 I mo
Contract Number 4476961
"All Products Purchased under this agreement are available via Electronic Distribution only. No tangible media or documentation will be available or shipped under this agreement. Access to the products purchased under this agreement is in no way dependent upon any tangible media that may have been received prior to, or separately from, this agreement.
To support the California sales and use tax exempt status of electronically downloaded software allowed under California regulation 1502 (F) (1) (D), vendor invoices for all purchases made under this agreement must accurately state that software distribution is solely via electronic download and that no tangible media or documentation will be shipped to or received by our agency."
City of Santa Monica, CA
Signature
Printed Name, Title
Date:
Please Sign Below and Send to:
KATIE DYER
IQM2 AT CARAHSOFT TECHNOLOGY CORP.
12369 Sunrise Valley Drive, Suite D2
Reston, VA 20191
Phone: (703) 889-9701
Fax: (703)871-8505
KATIE. DYER@CARAHSOFT .COM
Carahsoft Technology Corp.
Signature
Printed Name, Title
Date:
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Packet Pg. 398 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) carab,~Qft '"'"''"'"''''-"j;;'/ \;'Joy
Billing Contact:
Billin Address:
Billin Email:
Billin Phone:
IQM2, Inc.
Signature s
Printed Name, Title
Date:
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Packet Pg. 399 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
EXHIBITD
Professional Services Agreement Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
Minimum Scope/Limits of Insurance
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 · covering GCL on an "occurrence" basis, including products-completed operations and personal and advertising injury, with limits of no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Workers' Compensation and Employer's Liability: Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease (see footnote #1).
If the Consultant maintains higher limits than the minimums shown above, the City of Santa Monica requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
Other Insurance Provisions
1. The policies are to contain, or be endorsed to contain, the following provisions:
a. Additional Insured Status {CGL policy): The City of Santa Monica, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts or equipment furnished in connection with such work or operations. The additional insured status can be provided in the form of an endorsement at least as broad as Insurance Services Office Form CG 20 10 11 85. b. Primary Coverage (all policies): For any claims related to this Agreement, the Consultant's insurance shall be primary as respects the City of Santa
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Packet Pg. 400 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Monica, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City of Santa Monica, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
c. Notice of Cancellation (all policies): Each insurance policy required herein shall state that coverage shall not be cancelled except after notice has been given to the City of Santa Monica.
d. Waiver of Subrogation: Consultant hereby grants to the City of Santa Monica a waiver of any right of subrogation which any insurer of said Consultant may acquire against the City of Santa Monica by virtue of payment of any loss. Consultant agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City of Santa Monica has received the a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City of Santa Monica. The City of Santa Monica may require the Consultant to reduce or eliminate the deductible or retention applicable to the contracted work or provide satisfactory proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to the City of Santa Monica.
Verification of Coverage
Consultant shall furnish the City of Santa Monica with original certificates and amendatory endorsements or copies of the applicable policy language providing the insurance coverage required herein. All certificates and endorsements are to be received and approved by the City of Santa Monica before work commences. However, failure to obtain required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City of Santa Monica reserves the right to require complete, certified copies of all required insurance policies, including the endorsements required herein, at any time.
Failure to Maintain Insurance Coverage
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Packet Pg. 401 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) If Consultant, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of Agreement. The City of Santa Monica, at its sole option, may terminate this Agreement and obtain damages from the Consultant resulting from said breach. Alternatively, the City of Santa Monica may purchase such coverage (but has no special obligation to do so), and without further notice to the Consultant, the City may deduct from sums due to the Consultant any premium costs advanced by the City for such insurance.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. All exceptions must be approved in writing by the Risk Manager.
Footnotes
# 1: Workers' Compensation insurance coverage is not required if the Consultant does not have employees. The Consultant must, however, execute the City's Workers' Compensation Coverage Exemption Declaration Form.
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Packet Pg. 402 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) FIRST MODIFICATION OF AGREEMENT NO. 9784 (CCS)
This First Modification of Agreement Number ____ (CCS) ("First Modification"), entered into as of 1'1'\0-1}- (¢ ____ , 2014, by and between the City of Santa Monica, a municipal corporation ~"City"), and IQM2, Inc. (IQM2) is made with reference to the following:
RECITALS
A. On or about October 7, 2013, the City and 1QM2 entered into Agreement Number 9784 (CCS) for professional, software, and web hosting services for an agenda management system ("Original Agreement").
B. The City and 1QM2 desire to modify the Original Agreement to foclude additional services to be performed by IQM2 to enhance the agenda management system.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Original Agreement as follows:
1. Section 1 of the Original Agreement entitled "Term" shall be deleted in its entirety and replaced with the following paragraph:
Term. This Agreement begins on the Execution Date and terminates on June 30, 2018, unless terminated earlier as set forth in the Original Agreement or extended by the parties in writing.
2. Section 2 of the Original Agreement entitled "IQM2 Services" shall be modified by adding the following paragraph:
Additional Services. IQM2 will perform all of the additional services ("Additional Services") described in Exhibit Al, Scope of Services.
IQM2 will complete the Additional Services in accordance with Exhibit B-1, Budget.
3. Section 4 of the Original Agreement entitled "Compensation" shall be modified by adding the following paragraph:
Compensation. The City will compensate IQM2 for the Services in an amount not to exceed $13,000, as set forth in Exhibit B-1. The total contract price for services pursuant to the Original Agreement and this First Modification shall not exceed $85,357.
4. Exhibit A 1 and Exhibit B-1 are attached hereto incorporated herein by this reference. 1 4.L.a
Packet Pg. 403 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
5. Except as expressly modified by this First Modification, all other terms and conditions of the Original Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this First Modification as of the date and year first written above.
ATTEST:
SARAH P. GORMAN
City Clerk
APPROVED AS TO FORM:
2 CITY OF SANTA MONICA,
a municipal corporation
By:~
City Manager
IQM2 Corporation
Name: _ ,);\"?S\ t:AJ\-~i~\
Title: r\/ ~ ··
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Packet Pg. 404 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Attachment A-1
Scope of Services
---- IQMTwill-pYovio,.-t11eCiWofSanfaMonicaWitn-MinuteTraq;the Legislative andAgenaa-Management framework of IQM2's Government Meeting Platform. The system will provide functionality to manage all meeting documen.ts, reviewing processes and procedures, creating agenda packets, creating minutes, compiling and distributing post-meeting letters, and web publishing and search functions. Key standard components of the system include the following:
• Centralized Document Database
• Workflow, Routing, and Review Process
• Attachments and Importing
• PDF Printer
• Document Generation
• Fast Re-Generation Technology to quickly modify and regenerate documents • History Tracking and Audit Trail
• Revision Tracking and Comparing
• Information Sharing and Delivery
• Meeting Capture and Streaming
• Task Follow-Up and Process Tracking
• Free Ongoing Training
Additional Services
In addition to the standard platform detailed above and in the original agreement, IQM2 will provide the City of Santa Monica with an enhancement to the agenda management system to provide the following additional template-driven functionality.
• Template Grouping and Organization
• Field-Driven, Field-Specific Template Filtering
• Hyperlink functionality in Rich Text Fields
• Improvements to Template Selector
This enhancement is detailed below.
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Packet Pg. 405 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Standard Language Guide EnhancementTemplate Properties, Grouping & Organizing • Currently templates can belong to multiple Template Types but there is only a template type defined for the discussion and body but no comments. Additionally the XML templates are mixed in with the Body templates.
• Header and Insert templates are used for "Generating" and should be left alone and considered separate. It would be preferable to have the Template List operate in two different modes (Generating Templates and New Templates/ Standard Language Guide) which could have 2 different menu options or some kind ofTab on the list that lets the list filter between these two types.
• Template Types: Currently the Usage field on a template allows for this partially but does not have enough defined types.
o New: Minutes Statement
o New: Minutes Motion
o New: Discussion --> Rename to: New: Legislative Discussion o New: Legislative File
• This one will only be used for the XML templates
• Move any Non-XML templates of this type to the new type below (New: Legislative Body).
• Add the following Template Types
o New: Legislative Comments
o New: Legislative Body (Move any non-XML to Legislative File templates to this new type) • Clarifying Info
o New Templates - New XML for Legi Files (Can't be edited except for properties) o Language Guide - essentially the "New" type templates • Body
• Discussion
• Comments
• Statements
• Motions
• Template Properties for New Legislative Files - When creating a template of type New Legislative File you are prompted for the File Type. This should be extended to any of the fields that apply to the file type (New: Legislative File, Body, Discussion and Comments). It should be optional so a template could apply to all or a specific file type.
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Packet Pg. 406 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Template Name SLG - Body
. Usages New: Legislative File
Additional Usages
"
• Additional Usages Field= Language Groups
o This field will be used for these template types as "Language Groups". o The label should dynamically switch between "Additional Usages" and "Language Groups" depending if a Generating Templates or Language Templates are being indicated in the Usage.
o Additional instructional labels should be added under the "Additional Usages" that better explains what the user should use this field:
• Add report names to each line which allow you to customize this template in different modes. The additional report names will appear under the drop down menus in the Agenda Wizard and Minutes Maker.
• Add names of Language Groups that you would like this template to be grouped under and included in when being selected for specific uses. When selecting a template from a hyper/ink the language groups can be used to limit the templates available for a specific selection.
Usages New Legislative File "
Addilicn,1..._
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Packet Pg. 407 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Filtering Templates based on Field(s) being Used
• New Button - When starting a new Legislative file from the beginning the template selector should be modified to show all "New" type templates for that file type being created. o This is a change in current behavior to include the discussion and new comments types. This could be a problem if there are discussion templates that are unwanted. Need further investigating.
• Use Template - When using the "Select Template" field from the toolbar the dialog form should only show templates where the usage (aka Template Type) has the matching type selected:
o Discussion, Body, Comments ==> New: Legislative XXX
• If the Legislative File Type is specified on a template then this also should be considered part of the filtering parameters. If a template has this field blank then it applies to all file types.
o Agenda and Minutes Motion or Statement ==> New: Minutes Motion, New: Minutes Statement
"Click Here" Hyperlinks in Rich Text Fields
• When loading a Rich Text field automatic recognize some delimiting mark that turns the text into a hyperlink:
• «CLICK TO SELECT»
• «CLICK TO SELECT: Vendor Selection»
o This would allow them to select templates where the Standard Language Group was "Vendor Selection". The dialog box would limit the templates based on both the field and the group.
• Templates that selected may also have these delimiters so inserting a template could bring across additional hyperlinks to click and select.
• After selecting template the delimiter is removed entirely. If the delimiter is the only nonwhitespace within the paragraph then the extra paragraph is removed. If the delimiter is included from within a paragraph then just the delimiter is cleared.
Cc-mme.rits:
!Standard Language Guide for: Discussion
r <CLICK TO SELECT: Vendm Selection>_?
Sbcrt t1amed': ! ..... .
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Packet Pg. 408 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) • The Rich Text editor is used on forms. All areas should be confirmed to work properly after the changes:
o Legislative Files
o Template Editor
o Agenda Comments
o Minutes Comments
o Legal Notice Editor
o Attachment/ Note editor
o Task Notes Editor
o Template Set Editor
Improvements to Template Selector
• Groupings should show in list when a list is showing more than one group - if possible. • There may be limitations of the control that prevent grouping from showing. We also may choose to deploy Language Tagging instead of Grouping. • Text filter at top, focus is defaulted here and as user types the list of templates filters down by keywords in name, description and language groups.
Name
!J;l Blank Template
BMilGM¥4
0 Overwrite All Text in Editor · OK Cancel
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Packet Pg. 409 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Not Final
• IQM2 reserves the right to modify or expand the specifications. • Specifically in regards to the Grouping. We believe it may actually be more flexible to deploy "Tagging" instead and allow the Template selector hyperlinks the ability to select multiple tags ("groups") with comma separated list. The display of the templates on the template selection dialog may be affected.
Functional Cleanup as Part of Project
There are a few other minor changes to the software that will be made as part of the project.
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Packet Pg. 410 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Exhibit B-1
Budget
The City will compensate IQM2 in a total amount not to exceed $85,357.
Monthly service and maintenance fee for up to five years Additional Services
Project: Enhancements to the Agenda Management System
Contingency
$1,377.85
$11,000.00
$2,000.00
Not-to-exceed amount $13,000.00
$5500 will be paid at commencement of the Enhancements to the Agenda Management System project.
The remainder will be paid at project completion and delivery, defined by incorporation of new custom template functionality residing in MinuteTraq. IQM2 will provide City with reviews of development progress at regular intervals to obtain City's verification that custom functionality being developed meets with City's requirements and expectations. The estimated time to complete the enhancement project is five weeks from Monday, March 25, which is April 28, 2014.
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Packet Pg. 411 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
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Packet Pg. 412 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) SECOND MODIFICATION OF AGREEMENT NO. 9784 (CCS)
This Second Modification of~reement Number 9784 (CCS) ("Second Modification"), entered into as of _;J_ __ _ J.(L ___ , 2018, by and between the City of Santa Monica, a municipal corporatio ("City"), and Carahsoft Technology Corporation (CARAHSOFT) is made with reference to the following:
RECITALS
A On or about October 7, 2013, the City and 1QM2/CARAHSOFT entered into Agreement Number 9784 (CCS) for professional, software, and web hosting services for an agenda management system ("Original Agreement").
B. On or about May 6, 2014, the City and IQM2/CARAHSOFT entered into a First Modification of Agreement Number 9784 (CCS) ("First Modification") which included additional services to be performed by 1QM2 to enhance the agenda management system. The Original Agreement and First Modification may be referred to collectively herein as "the Agreement."
C. On or about June 4, 2014, IQM2 was acquired by Accela.
D. On or about March 13, 2018, Accela sold its agenda management system to Granicus.
E. The City and CARAHSOFT desire to modify the Agreement to extend the contract term and increase the contract price to pay for those additional services.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agreement as follows:
1. Section 1 of the Agreement entitled "Term" shall be deleted in its entirety and replaced with the following paragraph:
Term, This Agreement begins on the Execution Date and terminates on June 30, 2019, unless terminated earlier as set forth in the Agreement or extended by the parties in writing.
2. Section 2 of the Agreement entitled "CARAHSOFT Services" shall be modified by adding the following paragraph:
Additional Services. CARAHSOFT will perform all of the additional services ("Additional Services") described in Exhibit A-2, Scope of Services. CARAHSOFT will complete the Additional Services in accordance with Exhibit B-2, Budget.
3. Section 4 of the Agreement entitled "Compensation" shall be modified by adding the following paragraph:
Compensation, The City will compensate CARAHSOFT for the Addi1 August 2017
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Packet Pg. 413 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) tional Services in an amount not to exceed $17,692, as set forth in Exhibit B-2. The total contract price for services purs'uant to the Original Agreement, the First Modification, and this Second Modification shall not exceed $165,424.
4. Exhibit A2 and Exhibit B-2 are attached hereto and incorporated herein by this reference.
5. Except as expressly modified by this Second Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Second Modification as of the date and year first written above.
ATTEST:
1<i-t,tuJ1,: vdti {U/[rJd1t ·il40tt
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
LANE DILG
City Attorney
2 ~~:'lfil(AL
ICKCOLE
City Manager
CARAHSO TECHNOLOGY
CORP
By: -t--M-+------'-----ob--:-------
Name: .._===-"-'-----'---'--'""""------
Title:--'----'--"-"-~--'-'---'-----------
August 2017
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Packet Pg. 414 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) ExhibitA2
Scope of Services
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Packet Pg. 415 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Legislative Management
As used herein, "Accela" refers to Accela, Inc., the owner of the Accela Legislative Management software subscription services ("Software"). "Customer' or "End User" refers to the entity that executes a sales order with Reseller, Carahsoft Technology Group, for the Software. By installing or using the licensed software from Accela, Inc., the End User ("Customer") is agreeing to be bound by the Accela End User Terms and Conditions. The Software is protected under the laws of the United States and the individual states and by international treaty provisions. Accela retains full ownership in the Software and grants to Customer a limited, nonexclusive, nontransferable license to use the Software, up to the limitations determined by the license purchased, subject to the following terms and conditions:
1. Accela owns all intellectual property in the Software. Customer shall not modify, adapt, translate, rent, lease or otherwise attempt to discover the Software source code. The Software and the accompanying files, software updates, lists and documentation are licensed, not sold, to Customer. Customer may install and use a copy of the Software on its compatible computer for the purpose of connecting to the hosted service provided by Accela as long as Customer is a current subscriber for the applicable licenses.
2. If the Software.is an update to a previous version of the Software, you must possess a valid license to the previous version in order to use the Update. Corrections of substantial defects in the Software so that the Software will operate as purported will be rectified by Accela. Customer agrees to install all updates, including any enhancements, for the Software in accordance with the instructions provided by Accela. Accela agrees to maintain Customer data in a Tier-3 datacenter and is committed to providing 99.9% uptime and availability. Accela will perform nightly backups of your hosted data to an alternate physical location.
3. All hosted data belongs to the Customer. Within thirty (30) calendar days following termination of this Agreement, Accela will provide a complete copy of Customer's data without additional charge through a downloadable backup or DVD.
4. Subscription terms are twelve (12) calendar months in duration.
5. Should on-site support requiring travel by Accela staff be requested by Customer, Accela will provide on-site assistance at Accela's then-current time-and-materials rates. In addition to these charges, Customer will compensate Accela for associated airfare, lodging, rental transportation, meals, and other incidental expenses as such expenses accrue and will be billed at cost and invoiced separately.
6. Accela does not warrant any hardware. Should Accela furnish encoder hardware as part of the Civic Streaming video streaming service, hardware warranty is through manufacturer repair or replacement only. Any hardware issues requiring new equipment not covered by the warranty will be billed to the client at cost. Any upgrades, additional encoders, etc. will be billed to client. Any hardware furnished to client as part of Accela's services is to be returned to Accela upon termination of associated services. Accela has no obligation for any claim based upon a modified version of the Software or the combination or operation of the Software with any product, data, or apparatus not provided by Accela. Accela provides no warranty whatsoever for any third-party hardware or software products. Except as expressly set forth herein, Accela disclaims any and all express and implied warranties, including but not necessarily limited to warranties of merchantability and fitness for a particular purpose.
Third-party applications which utilize or rely upon the Services may be adversely affected by remedial or other actions performed pursuant to these Terms and Conditions; Accela bears no liability for and has no obligation to remedy such effects. Except as set forth herein, Accela provides all Software Services "as is" without express or implied warranty of any kind regarding the character, function, capabilities, or appropriateness of such services or deliverables.
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Packet Pg. 416 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
7. LIMIT OF LIABILITY: ACCELA WILL, AT ALL TIMES DURING THE AGREEMENT, MAINTAIN APPROPRIATE INSURANCE COVERAGE. TO THE EXTENT NOT OFFSET BY ITS INSURANCE COVERAGE
AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAWS, IN NO EVENT WILL ACCELA'S
CUMULATIVE LIABILITY FOR ANY GENERAL, INCIDENTAL, SPECIAL, COMPENSATORY, OR PUNITIVE DAMAGES WHATSOEVER SUFFERED BY CUSTOMEROR-ANYOTHERi'l:RSON-ClRt:NTITYEXeJ:J:DTHEFEES PAID TO ACCELA BY CUSTOMER DURING THE TWELVE (12) CALENDAR MONTHS IMMEDIATELY
PRECEDING THE CIRCUMSTANCES WHICH GIVE RISE TO SUCH CLAIM(S) OF LIABILITY, EVEN IF ACCELA OR ITS AGENTS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
8. Either Accela or Customer may terminate if the other party materially breaches these Terms and Conditions and, after receiving a written notice describing the circumstances of the default, fails to correct the breach within thirty (30) calendar days. Upon any termination or expiration, all rights granted to Customer are cancelled and revert to Accela.
Signature Date
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Packet Pg. 417 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Exhibit B-2
Budget
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Packet Pg. 418 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
GOVERNMENT- PRICE QUOTATION
ACCELA GOVERNMENT AT CARAHSOFT
eAccela ca rah soft.
l860 IVIICl-1/-\El_ f··;\f'{J'.\U/W DHI\J[ I '.)UI CE 100 I Rl=STUI\I, Vll{<.::ill\Jli\ )(J:I.C:10 1-'l·iOi\lE (7U3) (1/J-/_ViOCJ I F/\X (705) (PJ.--(\SOS I TOU.1-·:p,ff: ([1,BI',) 66CN\/II-I W\1\i\1\/. C1\ I~ /.\1-·I SO H. (01\11
TO:
EMAIL:
Christopher Smith
Priilcipal Administrative Analyst
City of Santa Monica
1685 Main Street, Suite 209
Santa Monica, CA 90401
[email protected]
PHONE: (310) 458-8301 FAX:
TERMS: FTIN: 52-2189693
Shipping Point FOB Destination
Credit Cards: VISNMasterCard/AMEX
Remit To: Same as Above
Payment Terms: Net 30 (On Approved Credit)
Cage Code: 1 P3C5
DUNS No: 088365767
Sales Tax May Apply
LINE NO. PART NO. DESCRIPTION
Ss60aa&Mt07ci01- Acce!a Legislative Mgmt - AQenda & Minutes R1 TO? P75-1 OOK City!TownNillage Renewal - 12
Months (1st Renewal Term)
Accela Inc
Start Date: 12/01/2017
End Date: 11/30/2018
SUBTOTAL:
FROM:
EMAIL:
Daniela Canedo
Carahsoft Technology Corp.
1860 Mich_ael Faraday Drive
Reston, Virginia 20190
[email protected]
PHONE: (703) 871-8663 FAX: (703) 871-8505
QUOTE NO:
QUOTE DATE:
QUOTE EXPIRES:
RFQ NO:
SHIPPING:
TOTAL PRICE:
TOTAL QUOTE:
QUOTE PRICE
10147240
08/21/2017
11/30/2017
GROUND
$17,691.60
$17,691.60
QTY EXTENDED PRICE
12 $17,691.60
$17,691.60 ·--------·------~-~--·-·-------~
CONFIDENTIAL
PAGE 1 ofl
TOTAL PRICE: $17,691.60
TOTAL QUOTE: $17,691.60
QUOTE DATE:
QUOTE NO:
08/21/2017
10147240
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Packet Pg. 419 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) carahsoft Granicus at Carahsoft G GRAN ICUS
1860 MICHAEL FARADAY DRIVE I SUITE 100 I RESTON, VIRGINIA 20190 PHONE (703) 871-8500 I FAX (703) 871-8505 I TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM I [email protected]
TO:
EMAIL:
Esterlina Lugo
Deputy City Clerk
City-of-Santa-Monica----
1685 Main Street, Suite 102
Santa Monica, CA 90401 USA
[email protected]
PHONE: (310) 458-8211
TERMS: FTIN: 52-2189693
Shipping Point: FOB Destination
Remit To: Same as Above
Payment Terms: Net 30 (On Approved Credit)
Cage Code: 1P3C5
DUNS No: 088365767
Credit Cards: VISA/MasterCard/AMEX
Sales Tax May Apply
LINE NO. PART NO. DESCRIPTION
BASE RENEWAL
SS60AA&MT07CI01- Accela Legislative Mgmt - Agenda & Minutes R2 TO? P75-100K City/TownNillage Renewal -12
Months (2nd Renewal Term)
Accela Inc- SS60AA&MT07CI01-R2
Start Date: 1210112018
End Date: 06/3012019
SUBTOTAL:
FROM:
EMAIL:
Kodja Schelte
Granicus Government at Carahsoft
- .1860.Michael Faraday.Drive
Suite 100
Reston, Virginia 20190
[email protected]
PHONE: (703) 921-4085 FAX: (703) 871-8505
QUOTE NO:
QUOTE DATE:
QUOTE EXPIRES:
RFQ NO:
SHIPPING:
TOTAL PRICE:
TOTAL QUOTE:
QUOTE PRICE
$1,474.30 OM
TOTAL PRICE:
----------~-
11698803
04/2412018
06130/2018
GROUND
$10,320.10
$10,320.10
QTY EXTENDED PRICE
7 $10,320.10
$10,320.10
$10,320.10
TOTAL QUOTE: $10,320.10
SUGGESTED OPTIONS
LINE NO. PART NO. DESCRIPTION
2 RENEWAL OPTION YEAR 1
SS60AA&MT07CI01- Accela Legislative Mgmt-Agenda & Minutes R3 T07 P75-1_00K CityfTownNillage Renewal - 12
Months (3rd Renewal Term)
Accela Inc- SS60AA&MT07CI01-R3
Start Date: 07101/2019
End Date: 06/3012020
CONFIDENTIAL
QUOTE PRICE QTY EXTENDED PRICE
$1,577.50 OM 12 $18,930.00
QUOTE DATE: 04/2412018
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Packet Pg. 420 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Granicus at Carahsoft
1860 MICHAEL FARADAY DRIVE I SUITE 100 I RESTON, VIRGINIA 20190 PHONE (703) 871-8500 I FAX (703) 871-8505 I TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM I [email protected]
LINE NO. PART NO. DESCRIPTION QUOTE PRICE
3 4
RENEWAL OPTION VEAR 1 SUBTOTAL:
RENEWAL OPTION YEAR.~2~---~
SS60AA&MT07CI01- Accela Legislative Mgmt- Agencja & Minutes R4 T07 P75-100K City/TownNillage Renewal-12
Months (4th Renewal Term)
Accela lnc-SS60AA&MT07CI01-R4
Start Date: 07/01/2020
End Date: 06/30/2021
RENEWAL OPTION YEAR 2 SUBTOTAL:
RENEWAL OPTION VEAR 3
SS60M&MT07CI01- Accela Legislative Mgmt - Agenda & Minutes RS T07 P75-100K CityrrownNillage Renewal-12
Months (5th Renewal Term)
Accela lnc-SS60AA&MT07CI01-R5
Start Date: 07/01/2021
End Date: 06/30/2022
RENEWAL OPTION YEAR 3 SUBTOTAL:
SUGGESTED SUBTOTAL:
$1,687.93 OM
$1,806.09 OM
G GRANICUS
QTY EXTENDED PRICE
$18,930.00
12 $20,255.16
$20,255.16
12 $21,673.08
$21,673.08
$60,858.24
CONFIDENTIAL QUOTE DATE: 04/24/2018
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Packet Pg. 421 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
4.L.a
Packet Pg. 422 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 1 THIRD MODIFICATION OF AGREEMENT NO. 9784 (CCS)
This Third Modification of Agreement Number 9784 (CCS) (“Third Modification”), executed as of _________________, 2019 (“Execution Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Carahsoft Technology Corporation (“Carahsoft” also referred to as “Consultant”) is made with reference to the following:
RECITALS
A. On or about October 7, 2013, the City, Carahsoft and IQM2, Inc. (“IQM2”) entered into Agreement Number 9784 (CCS) (“Original Agreement”) for IQM2 to provide to the City, in conjunction with Carahsoft, an agenda management system (the “Agenda Management System”) in the form of software, professional services, and web hosting services.
B. On or about May 6, 2014, the City and IQM2 entered into a First Modification of Agreement Number 9784 (CCS) (“First Modification”) which included additional services to be performed by IQM2, in conjunction with Carahsoft, to enhance the Agenda Management System and increased the compensation to be paid under the Original Agreement to reflect the additional services.
C. On or about June 4, 2014, IQM2 was acquired by Accela, Inc. (“Accela”), which assumed responsibility, in conjunction with Carahsoft, for providing the Agenda Management System.
D. On or about March 13, 2018, Accela sold the Agenda Management System to Granicus, Inc. (“Granicus”), which assumed responsibility, in conjunction with Carahsoft, for providing the Agenda Management System.
E. On or about July 10, 2018, the City and Carohsoft entered into a Second Modification of Agreement Number 9784 (CCS) (“Second Modification”) which extended the term of the Original Agreement to June 30, 2019 and set the compensation to be paid during the extended term. The Original Agreement, First Modification, and Second Modification may be referred to collectively herein as “the Agreement.”
F. The City and Carahsoft desire to modify the Agreement as set forth in this Third Modification.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agreement as follows:
1. Section 1 of the Agreement entitled “Term” shall be deleted in its entirety and replaced with the following:
Term. This Agreement begins on the Execution Date and terminates DocuSign Envelope ID: CF02F2EA-257E-488B-99B6-F82518E0AA51 9/10/2019
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Packet Pg. 423 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 2 on June 30, 2020, unless terminated earlier as set forth in the Agreement or extended by the parties in writing. The City shall have the option, at its discretion, to extend the Agreement for two (2) additional one-year terms (each an “Option Term”).
2. Section 2 of the Agreement entitled “Consultant Services” shall be deleted in its entirety and replaced with the following:
Consultant Services. Consultant will perform or cause to be performed, including by, through, or in conjunction with IQM2, Inc. (“IQM2), Accela, Inc. (“Accela”), and Granicus, Inc. (“Granicus”), all of the services (“Services”) described in the following: Exhibit A, City’s Request for Proposal (RFP); Exhibit B, Consultant’s Proposal; and Exhibit A-1, Scope of Services. Consultant will complete or cause the completion of the Services in accordance with the following: Exhibits C, Terms, and B-1, Budget (for Services provided by, through, or in conjunction with IQM2); Exhibits A-2, Scope of Services, and B-2, Budget (for Services provided by, through, or in conjunction with Accela); and Exhibits B-2, Budget, and B-3, Budget (for Services provided by, through, or in conjunction with Granicus or any entity that assumes from Granicus responsibility for providing Services).
3. Section 5 of the Agreement entitled “Compensation” shall be deleted in its entirety and replaced with the following:
Compensation. The City will compensate Consultant for Services performed as set forth in Exhibits C, Terms, and B-1, Budget (for Services provided by, through, or in conjunction with IQM2); Exhibits A-2, Scope of Services, and B-2, Budget (for Services provided by, through, or in conjunction with Accela); and Exhibits B-2, Budget, and B-3, Budget (for Services provided by, through, or in conjunction with Granicus or any entity that assumes from Granicus responsibility for providing Services). Compensation to Consultant for Services performed during the period July 1, 2019 through June 30, 2020, shall not exceed $18,930, as set forth in Exhibit B-3, Budget. Compensation to Consultant for the Option Term July 1, 2020 through July 1, 2021 (if City exercises its option to extend the Agreement for this Option Term) shall not exceed $20,255.16, as set forth in Exhibit B-3, Budget.
Compensation to Consultant for the Option Term July 1, 2021 through June 30, 2022 (if City exercises its option to extend the Agreement for this Option Term) shall not exceed $21,673.08, as set forth in Exhibit B-3, Budget. The total compensation to be paid by City for Services pursuant to the Original Agreement, the First Modification, the Second Modification and the Third Modification shall not exceed $165,424.
DocuSign Envelope ID: CF02F2EA-257E-488B-99B6-F82518E0AA51
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Packet Pg. 424 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 3 4. Sections 7.1 and 7.2 of the Agreement, which provide the addresses for notices, demands, requests or approvals to be given under the Agreement, are deleted in their entirety and replaced with the following:
7.1 All notices, demands, requests or approvals to the City:
City of Santa Monica
City Clerk’s Office
1685 Main Street, Room 102
Santa Monica, California 90401
Attn: Maria Dacanay, Administrative Analyst
With a copy to:
City Attorney’s Office
1685 Main Street, Room 310
Santa Monica, California 90401
Attn: City Attorney
7.2 All notices, demands, requests or approvals to Consultant:
Granicus Government at Carahsoft
1860 Michael Faraday Drive, Suite 100
Reston, Virginia 20190
Attn: Kodja Schelte, Account Manager
5. There is added to the Agreement a new Section 25 entitled “Exhibits” which shall read as follows:
Exhibits. The following exhibits are incorporated by reference into this Agreement as though fully set forth herein:
Exhibit A Request for Proposal
Exhibit B Proposal
Exhibit C Terms
Exhibit D Insurance Requirements
Exhibit A-1 Scope of Services
Exhibit B-1 Budget
Exhibit A-2 Scope of Services
Exhibit B-2 Budget
Exhibit A-3 Terms
Exhibit B-3 Budget
6. All references to Consultant in the Original Agreement, the First Modification, the Second Modification, and this Third Modification shall be deemed to refer to Carahsoft.
7. The Agreement, as modified by this Third Modification, shall be deemed to have remained in effect throughout the entirety of the contract term, as extended by this Third Modification.
DocuSign Envelope ID: CF02F2EA-257E-488B-99B6-F82518E0AA51
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Packet Pg. 425 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 4 8. Exhibit B-3, Budget, attached hereto is incorporated by this reference as if fully set forth herein.
9. Except as expressly modified by this Third Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Third Modification as of the date and year first written above.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
LANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
RICK COLE
City Manager
CARAHSOFT TECHNOLOGY Corporation
#VENDOR
By: _______________________________
DocuSign Envelope ID: CF02F2EA-257E-488B-99B6-F82518E0AA51 Lane Dilg
City Attorney
9/5/2019
9/6/2019
Kodja Schelte
Carahsoft Technology Corporation
Account Manager
9/10/2019
City Manager
Rick Cole
City Clerk
Denise Anderson-Warren
9/10/2019
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Packet Pg. 426 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Exhibit A3
Terms
DocuSign Envelope ID: CF02F2EA-257E-488B-99B6-F82518E0AA51
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Packet Pg. 427 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Legislative Management
As used herein, “Granicus” refers to Granicus LLC, a Minnesota Limited Liability Company. “Customer” or “End User” refers to the entity that executes a sales order with Reseller, Carahsoft Technology Group, for the Software.
By installing or using the licensed software fromGranicus, the End User (“Customer”) is agreeing to be bound by the Granicus Terms and Conditions found at https://granicus.com/pdfs/Master_Subscription_Agreement.pdf. The Software is protected under the laws of the United States and the individual states and by international treaty provisions. Granicus retains full ownership in the Software and grants to Customer a limited, nonexclusive, nontransferable license to use the Software, up to the limitations determined by the license purchased, subject to the following terms and conditions:
1. If the Software is an update to a previous version of the Software, you must possess a valid license to the previous version in order to use the Update. Customer agrees to install all updates, including any enhancements, for the Software in accordance with the instructions provided by Granicus. Granicus is committed to providing 99% uptime and availability.
2. All hosted data belongs to the Customer. Within ninety (90) calendar days following termination of this Agreement, Accela will provide a complete copy of Customer’s data.
3. Subscription terms are twelve (12) calendar months in duration. Carahsoft reserves the right to increase the annual fees by up to 7% during renewal at the anniversary date.
DocuSign Envelope ID: CF02F2EA-257E-488B-99B6-F82518E0AA51
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Packet Pg. 428 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Exhibit B-3
Budget
As shown in the attached Government-Price Quotation, for Fiscal Year 2019-2020 (July 1, 2019 through June 30, 2020) the City will compensate Carahsoft an amount not to exceed $18,930, to be paid in the form of a monthly service & maintenance fee not to exceed $1,577.50 upon receipt of a monthly invoice.
Renewal Options
As shown in the attached Government-Price Quotation, should the City exercise its options to renew for the Option Terms, the City will compensate Carahsoft in amounts not to exceed the following:
Option Term 1: Fiscal Year 2020-2021 (July 1, 2020 through June 30, 2021) Total amount not to exceed $20,255.15, to be paid in the form of a monthly service & maintenance fee not to exceed $1,687.93 upon receipt of a monthly invoice.
Option Term 2: Fiscal Year 2021-2022 (July 1, 2021 through June 30, 2022) Total amount not to exceed $21,673.08, to be paid in the form of a monthly service & maintenance fee not to exceed $1,806.09 upon receipt of a monthly invoice.
DocuSign Envelope ID: CF02F2EA-257E-488B-99B6-F82518E0AA51
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Packet Pg. 429 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
GOVERNMENT- PRICE QUOTATION
Granicus at Carahsoft
QUOTE DATE:
QUOTE NO:
06/13/2019
16290846
CONFIDENTIAL
PAGE 1 of 2
1860 MICHAEL FARADAY DRIVE | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | [email protected]
TO: Esterlina Lugo
Deputy City Clerk
City of Santa Monica
1685 Main Street, Suite 102
Santa Monica, CA 90401 USA
FROM: Kodja Schelte
Granicus Government at Carahsoft
1860 Michael Faraday Drive
Suite 100
Reston, Virginia 20190
EMAIL:
PHONE:
[email protected]
(310) 458-8211
EMAIL: [email protected]
PHONE: (703) 921-4085 FAX: (703) 871-8505
TERMS: FTIN: 52-2189693
Shipping Point: FOB Destination
QUOTE NO: 16290846
QUOTE DATE: 06/13/2019
Remit To: Same as Above
Cage Code: 1P3C5
QUOTE EXPIRES: 07/15/2019
Payment Terms: Net 30 (On Approved Credit) RFQ NO:
DUNS No: 088365767 SHIPPING: ESD
Credit Cards: VISA/MasterCard/AMEX TOTAL PRICE:
Sales Tax May Apply
$18,930.00
TOTAL QUOTE: $18,930.00
LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE YEAR 1
1 607- Granicus IQM2 - Agenda & Minutes T07 P75-100K $1,577.50 OM SS60AA&MT07CI01- City/Town/Village Renewal - Annual Subscription R3 (3rd Renewal Term)
Granicus - SS60AA&MT07CI01-R3
Start Date: 07/01/2019
End Date: 06/30/2020
12 $18,930.00
SUBTOTAL: $18,930.00
TOTAL PRICE: $18,930.00
TOTAL QUOTE: $18,930.00
SUGGESTED OPTIONS
LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE RENEWAL OPTION YEAR 2
2 607- Granicus IQM2 - Agenda & Minutes T07 P75-100K $1,687.93 OM SS60AA&MT07CI01- City/Town/Village Renewal - Annual Subscription R4 (4th Renewal Term)
Granicus - SS60AA&MT07CI01-R4
Start Date: 07/01/2020
End Date: 06/30/2021
12 $20,255.16
RENEWAL OPTION YEAR 2 SUBTOTAL: $20,255.16
RENEWAL OPTION YEAR 3
3 607- Granicus IQM2 - Agenda & Minutes T07 P75-100K $1,806.09 OM SS60AA&MT07CI01- City/Town/Village Renewal - Annual Subscription R5 (5th Renewal Term)
Granicus - SS60AA&MT07CI01-R5
Start Date: 07/01/2021
End Date: 06/30/2022
12 $21,673.08
RENEWAL OPTION YEAR 3 SUBTOTAL: $21,673.08
DocuSign Envelope ID: CF02F2EA-257E-488B-99B6-F82518E0AA51
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Packet Pg. 430 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
GOVERNMENT- PRICE QUOTATION
Granicus at Carahsoft
QUOTE DATE:
QUOTE NO:
06/13/2019
16290846
CONFIDENTIAL
PAGE 2 of 2
1860 MICHAEL FARADAY DRIVE | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | [email protected]
LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE SUGGESTED SUBTOTAL: $41,928.24
DocuSign Envelope ID: CF02F2EA-257E-488B-99B6-F82518E0AA51
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Packet Pg. 431 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 1 FOURTH MODIFICATION OF AGREEMENT NO. 9784 (CCS)
This Fourth Modification of Agreement Number 9784 (CCS) (“Fourth Modification”), executed as of _________________, 2022 (“Execution Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Carahsoft Technology Corporation (“Carahsoft” also referred to as “Consultant”) is made with reference to the following:
RECITALS
A. On or about October 7, 2013, the City, Carahsoft and IQM2, Inc. (“IQM2”) entered into Agreement Number 9784 (CCS) (“Original Agreement”) for IQM2 to provide to the City, in conjunction with Carahsoft, an agenda management system (the “Agenda Management System”) in the form of software, professional services, and web hosting services.
B. On or about May 6, 2014, the City and IQM2 entered into a First Modification of Agreement Number 9784 (CCS) (“First Modification”) which included additional services to be performed by IQM2, in conjunction with Carahsoft, to enhance the Agenda Management System and increased the compensation to be paid under the Original Agreement to reflect the additional services.
C. On or about June 4, 2014, IQM2 was acquired by Accela, Inc. (“Accela”), which assumed responsibility, in conjunction with Carahsoft, for providing the Agenda Management System.
D. On or about March 13, 2018, Accela sold the Agenda Management System to Granicus, Inc. (“Granicus”), which assumed responsibility, in conjunction with Carahsoft, for providing the Agenda Management System.
E. On or about July 10, 2018, the City and Carahsoft entered into a Second Modification of Agreement Number 9784 (CCS) (“Second Modification”) which extended the term of the Original Agreement to June 30, 2019 and set the compensation to be paid during the extended term. The Original Agreement, First Modification, and Second Modification may be referred to collectively herein as “the Agreement.”
F. On or about September 10, 2019, the City and Carahsoft entered into a Third Modification of Agreement Number 9784 (CCS) (“Third Modification”) which extended the term of the Original Agreement to June 30, 2019 and set the compensation to be paid during the extended term. The Original Agreement, First Modification, Second Modification and Third Modification may be referred to collectively herein as “the Agreement.” G. The City and Carahsoft desire to modify the Agreement as set forth in this Fourth Modification.
DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 6/30/2022
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Packet Pg. 432 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 2 TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agreement as follows:
1. Section 1 of the Agreement entitled “Term” shall be deleted in its entirety and replaced with the following:
Term. This Agreement begins on the Execution Date and terminates on June 30, 2023, unless terminated earlier as set forth in the Agreement or extended by the parties in writing.
2. Section 5 of the Agreement entitled “Compensation” shall be deleted in its entirety and replaced with the following:
Compensation. The City will compensate Consultant for Services performed as set forth in Exhibits C, Terms, and B-1, Budget (for Services provided by, through, or in conjunction with IQM2); Exhibits A-2, Scope of Services, and B-2, Budget (for Services provided by, through, or in conjunction with Accela); and Exhibits B-2, Budget, and B-3, Budget (for Services provided by, through, or in conjunction with Granicus or any entity that assumes from Granicus responsibility for providing Services). Compensation to Consultant for Services performed during the period July 1, 2022 through June 30, 2023, shall not exceed $23,190, as set forth in Exhibit B-4, Budget. The total compensation to be paid by City for Services pursuant to the Original Agreement, the First Modification, the Second Modification, the Third Modification, and the Fourth Modification shall not exceed $188,614.
3. Sections 7.1 and 7.2 of the Agreement, which provide the addresses for notices, demands, requests or approvals to be given under the Agreement, are deleted in their entirety and replaced with the following:
7.1 All notices, demands, requests or approvals to the City:
City of Santa Monica
City Clerk’s Office
1685 Main Street, Room 102
Santa Monica, California 90401
Attn: Maria Dacanay, Administrative Analyst
With a copy to:
City Attorney’s Office
1685 Main Street, Room 310
Santa Monica, California 90401
Attn: Douglas Sloan, City Attorney
DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350
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Packet Pg. 433 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 3 7.2 All notices, demands, requests or approvals to Consultant:
Carahsoft Technology Corp.
11493 Sunset Hills Road, Suite 100
Reston, Virginia 20190
Attn: Kristina Smith, Contracts Manager
4. There is added to the Agreement a new Section 4 entitled “Exhibits” which shall read as follows:
Exhibits. The following exhibits are incorporated by reference into this Agreement as though fully set forth herein:
Exhibit A Request for Proposal
Exhibit B Proposal
Exhibit C Terms
Exhibit D Insurance Requirements
Exhibit A-1 Scope of Services
Exhibit B-1 Budget
Exhibit A-2 Scope of Services
Exhibit B-2 Budget
Exhibit A-3 Terms
Exhibit B-3 Budget
Exhibit A-4 Terms
Exhibit B-4 Budget
5. All references to Consultant in the Original Agreement, the First Modification, the Second Modification, the Third Modification, and this Fourth Modification shall be deemed to refer to Carahsoft.
6. The Agreement, as modified by this Fourth Modification, shall be deemed to have remained in effect throughout the entirety of the contract term, as extended by this Fourth Modification.
7. Exhibit B-4, Budget, attached hereto is incorporated by this reference as if fully set forth herein.
8. Except as expressly modified by this Fourth Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.
DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350
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Packet Pg. 434 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 4 IN WITNESS WHEREOF, the parties have executed this Fourth Modification as of the date and year first written above.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
LANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
RICK COLE
City Manager
CARAHSOFT TECHNOLOGY Corporation
#VENDOR
By: _______________________________
DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DOUGLAS SLOAN City Attorney
Kristina Smith Contracts Manager
Carahsoft Technology Corp.
DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 Denise Anderson-Warren City Clerk David White City Manager
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Packet Pg. 435 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Exhibit A4
Terms
DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350
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Packet Pg. 436 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 437
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 438
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 439
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 440
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 441
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 442
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 443
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 444
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Exhibit B-4
Budget
As shown in the attached Government-Price Quotation, for Fiscal Year 2022-2023 (July 1, 2022 through June 30, 2023) the City will compensate Carahsoft an amount not to exceed $23,190, to be paid in the form of a monthly service & maintenance fee not to exceed $1932.50 upon receipt of a monthly invoice.
DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350
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Packet Pg. 445 Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 446
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 447
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 448
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 DocuSign Envelope ID: 79E37464-087B-4B29-8386-77BDF7BE6350 4.L.a Packet Pg. 449
Attachment: Contract 9784, Original (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 1 EIGHTH MODIFICATION OF AGREEMENT NO. 9784 (CCS)
This Eighth Modification of Agreement Number 9784 (CCS) (“Eighth Modification”), executed on ___________, and effective as of July 2, 2025 (“Effective Date”), by and between the City of Santa Monica, a municipal corporation (“City”), and Carahsoft Technology Corporation (“Carahsoft” also referred to as “Consultant”) is made with reference to the following:
RECITALS
A. On or about October 7, 2013, the City, Carahsoft and IQM2, Inc. (“IQM2”) entered into Agreement Number 9784 (CCS) (“Original Agreement”) for IQM2 to provide to the City, in conjunction with Carahsoft, an agenda management system (the “Agenda Management System”) in the form of software, professional services, and web hosting services.
B. On or about May 6, 2014, the City and IQM2 entered into a First Modification of Agreement Number 9784 (CCS) (“First Modification”) which included additional services to be performed by IQM2, in conjunction with Carahsoft, to enhance the Agenda Management System and increased the compensation to be paid under the Original Agreement to reflect the additional services.
C. On or about June 4, 2014, IQM2 was acquired by Accela, Inc. (“Accela”), which assumed responsibility, in conjunction with Carahsoft, for providing the Agenda Management System.
D. On or about March 13, 2018, Accela sold the Agenda Management System to Granicus, Inc. (“Granicus”), which assumed responsibility, in conjunction with Carahsoft, for providing the Agenda Management System.
E. On or about July 10, 2018, the City and Carahsoft entered into a Second Modification of Agreement Number 9784 (CCS) (“Second Modification”) which extended the term of the Original Agreement to June 30, 2019 and set the compensation to be paid during the extended term.
F. On or about September 10, 2019, the City and Carahsoft entered into a Third Modification of Agreement Number 9784 (CCS) (“Third Modification”) which extended the term of the Original Agreement to June 30, 2019 and set the compensation to be paid during the extended term.
G. On or about June 30, 2022, the City and Carahsoft entered into a Fourth Modification of Agreement Number 9784 (CCS) (“Fourth Modification”) which extended the term of the Original Agreement to June 30, 2023 and set the compensation to be paid during the extended term.
H. On or about July 1, 2023, the City and Carahsoft entered into a Fifth Modification of Agreement Number 9784 (CCS) (“Fifth Modification”) which extended the term of the Original Agreement to January 1, 2024 and set the compensation to be paid during the extended term.
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526 7/25/2025
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Packet Pg. 450 Attachment: Eighth Modification to Agreement #9784 (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 2 I. On or about December 19, 2023, the City and Carahsoft entered into a Sixth Modification of Agreement Number 9784 (CCS) (“Sixth Modification”) which extended the term of the Original Agreement to January 1, 2025 and set the compensation to be paid during the extended term.
J. On or about December 17, 2024, the City and Carahsoft entered into a Seventh Modification of Agreement Number 9784 (CCS) (“Seventh Modification”) which extended the term of the Original Agreement to July 1, 2025 and set the compensation to be paid during the extended term.
K. On or about July 2, the Agreement inadvertently expired. The City and Carahsoft desire to reinstate the Agreement as if it never expired, to extend the term, and to pay for additional services during the extended term as set forth in this Eighth Modification. The original agreement and all prior modifications shall be referred to collectively herein as “the Agreement.”
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agreement as follows:
1. Term. Section 1 of the Agreement entitled “Term” shall be deleted in its entirety and replaced with the following:
Term. This Agreement begins on the Effective Date and terminates December 31, 2025 (the “Eighth Modification Extension Term”), unless terminated earlier as set forth in the Agreement or extended by the parties in writing.
2. Compensation. Section 5 of the Agreement entitled “Compensation” shall be deleted in its entirety and replaced with the following:
Compensation. The City will compensate Consultant for Services performed as set forth in Exhibits C, Terms, and B-1, Budget (for Services provided by, through, or in conjunction with IQM2); Exhibits A-2, Scope of Services, and B-2, Budget (for Services provided by, through, or in conjunction with Accela); and Exhibits B-2, Budget, B-3, Budget and B-4, Budget (for Services provided by, through, or in conjunction with Granicus or any entity that assumes from Granicus responsibility for providing Services). Compensation to Consultant for Services performed during the Eighth Modification Extension Term shall not exceed $15,397.80, as set forth in Exhibit A-8, Budget. The total compensation to be paid by City for Services pursuant to the Original Agreement, the First Modification, the Second Modification, the Third Modification, the Fourth Modification, the Fifth Modification, the Sixth Modification, the Seventh Modification and the Eighth Modification shall not exceed $282,550.
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526
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Packet Pg. 451 Attachment: Eighth Modification to Agreement #9784 (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 3 3. Notices. Sections 7.1 and 7.2 of the Agreement, which provide the addresses for notices, demands, requests or approvals to be given under the Agreement, are deleted in their entirety and replaced with the following:
7.1 All notices, demands, requests or approvals to the City:
City of Santa Monica
City Clerk’s Office
1685 Main Street, Room 102
Santa Monica, California 90401
Attn: Maria Dacanay, Assistant City Clerk
With a copy to:
City Attorney’s Office
1685 Main Street, Room 310
Santa Monica, California 90401
Attn: Douglas Sloan, City Attorney
7.2 All notices, demands, requests or approvals to Consultant:
Granicus Government at Carahsoft
11493 Sunset Hills Road, Suite 100
Reston, Virginia 20190
Attn: Mandi Queen, Account Manager
4. Exhibits. Section 4 entitled “Exhibits” shall be amended to read as follows:
Exhibits. The following exhibits are incorporated by reference into this Agreement as though fully set forth herein:
Exhibit A Request for Proposal
Exhibit B Proposal
Exhibit C Terms
Exhibit D Insurance Requirements
Exhibit A-1 Scope of Services
Exhibit B-1 Budget
Exhibit A-2 Scope of Services
Exhibit B-2 Budget
Exhibit A-3 Terms
Exhibit B-3 Budget
Exhibit A-4 Terms
Exhibit B-4 Budget
Exhibit A-5 Terms
Exhibit B-5 Budget
Exhibit A-6 Terms and Budget
Exhibit A-7 Terms and Budget
Exhibit A-8 Terms and Budget
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526
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Packet Pg. 452 Attachment: Eighth Modification to Agreement #9784 (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 4 5. References to Consultant. All references to Consultant in the Original Agreement, the First Modification, the Second Modification, the Third Modification, the Fourth Modification, the Fifth Modification, the Sixth Modification, the Seventh Modification and this Eighth Modification shall be deemed to refer to Carahsoft.
6. Agreement in Effect. The Agreement, as modified by this Eighth Modification, shall be deemed to have remained in effect throughout the entirety of the contract term, as extended by this Eighth Modification.
7. Execution in Counterparts. This Eighth Modification may be executed in counterparts with the same effect as if both parties hereto had executed the same document. All counterparts shall be construed together and shall constitute a single modification. Any signature to this Eighth Modification transmitted electronically through DocuSign or PDF shall be deemed an original signature and be binding upon the parties hereto (it being agreed that such electronic signature shall have the same force and effect as an original signature).
8. All Other Terms and Conditions in Effect. Except as expressly modified by this Eighth Modification, all other terms and conditions of the Agreement shall be and remain in full force and effect.
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526
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Packet Pg. 453 Attachment: Eighth Modification to Agreement #9784 (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) 5 IN WITNESS WHEREOF, the parties have executed this Eighth Modification as of the date and year first written above.
ATTEST:
______________________________
NIKIMA S. NEWSOME
City Clerk
APPROVED AS TO FORM:
DOUGLAS SLOAN
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
OLIVER CHI
City Manager
CARAHSOFT TECHNOLOGY Corp.
VENDOR #359017
By: _______________________________
Natalie LeMay, State and Local Contracts
Manager
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526 7/25/2025
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Packet Pg. 454 Attachment: Eighth Modification to Agreement #9784 (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) Exhibit A-8
Terms and Budget
As shown in the attached Government-Price Quotation, the City will compensate Carahsoft in an amount not to exceed $15,397.80 for the Eighth Modification Extension Term.
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526
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Packet Pg. 455 Attachment: Eighth Modification to Agreement #9784 (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
GOVERNMENT- PRICE QUOTATION
Granicus at Carahsoft
11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | [email protected]
TO: Maria Dacanay-Wisner
Admin Analyst-Records & Election Svcs, MMC
FROM: Mandi Queen
Granicus at Carahsoft
Santa Monica City Clerks Office
1685 Main Street
Room 102
11493 Sunset Hills Road
Suite 100
Reston, Virginia 20190
Santa Monica, CA 90401 USA
EMAIL: [email protected] EMAIL: [email protected] PHONE: (310) 458-8211 PHONE: (571) 662-3051 FAX: (703) 871-8505 TERMS: GSA Schedule No: 47QSWA18D008F
Term: August 22, 2018 - August 21, 2028
FTIN: 52-2189693
Shipping Point: FOB Destination
Credit Cards: VISA/MasterCard/AMEX
Remit To: Same as Above
Payment Terms: Net 30 (On Approved Credit)
Cage Code: 1P3C5
DUNS No: 088365767
UEI: DT8KJHZXVJH5
Business Size: Other than Small
Sales Tax May Apply
QUOTE NO: 52363646
QUOTE DATE: 06/20/2025
QUOTE EXPIRES: 07/20/2025
RFQ NO:
SHIPPING: ESD
TOTAL PRICE: $15,397.80
TOTAL QUOTE: $15,397.80
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RENEWING SUBSCRIPTION FEES
1 GR-IQM2-AM IQM2 - Agenda & Minutes each Annual SubscriptionRenewable only Annual Fee: $30,866.08
Granicus - SAS-SE-ME-IQM2-AM
Start Date: 07/02/2025
End Date: 12/31/2025
$15,397.80 GSA 1 $15,397.80
RENEWING SUBSCRIPTION FEES SUBTOTAL: $15,397.80
SUBTOTAL: $15,397.80
TOTAL PRICE: $15,397.80
TOTAL QUOTE: $15,397.80
Period of Performance: This Agreement shall become effective on 02 Jul 2025 - 31 Dec 2025 This quote, and all products and services delivered hereunder are governed by the terms negotiated between Carahsoft and the City of Santa Monica on December 24, 2024.
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GSA MAS 8F: 47QSWA18D008F
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Option year pricing is provided with the assumption that your requirements are the same as the base year. If your usage increases Granicus reserves the right to renegotiate your contract based on usage. Option year pricing does not imply usage can grow beyond your base level.
QUOTE DATE: 06/20/2025
PAGE 1 of 1 QUOTE NO: 52363646
Docusign Envelope ID: 2F4E6414-E9AE-4CBE-A7E7-88284D169526
4.L.b
Packet Pg. 456 Attachment: Eighth Modification to Agreement #9784 (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) City of Santa Monica Levine Act Disclosure Form
CITY OF SANTA MONICA
CALIFORNIA LEVINE ACT DISCLOSURE
In 2022, California’s SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act", to prohibit City “Officers” from participating in any action related to a contract, license, permit, or entitlement if such Officer received campaign contributions totaling more than $250 within the previous twelve months, and for twelve months following the date of a final decision, from a party or participant to the proceeding, or their agent.
Section 84308(a)(4) of the Levine Act defines an "Officer" as follows: “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. The term “Officer” is further defined 2 Cal. Code Regs. Section 18438.1, which states:
An officer of an agency includes only those persons who make, participate in making, or in any way attempt to use their official position to influence a decision in the license, permit, or entitlement for use proceeding, or who exercise authority or budgetary control over the agency or officers who may do so, and:
(1) Serve in an elected position, including an official appointed to an elected position due to an interim vacancy or an election otherwise canceled because the official was the sole candidate for the position;
(2) Serve as a member of a board or commission;
(3) Serve as the chief executive of a state agency, or county, city or district of any kind; or
(4) Have decision making authority with respect to the proceeding involving a license, permit, or other entitlement for use and is also a candidate for elected office or has been a candidate for elective office in the 12 months prior to the proceeding.
A list of Santa Monica Elected Officials and members of boards and commissions can be found at the following links. The party making this certification is responsible for determining whether a recipient of a political contribution is a City Officer prior to completing this form.
https://www.smgov.net/departments/council/
https://www.santamonica.gov/departments/rent-control
https://www.smgov.net/boards
Have you, your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any City Officer in the twelve months preceding the date of the submission of your application or proposal? ____YES ____ NO
Name of Councilmember or City Officer: _________________________________
4.L.c
Packet Pg. 457 Attachment: Levine Act Form (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) City of Santa Monica Levine Act Disclosure Form
Name of Contributor: _________________________________________________ Date(s) of Contribution(s): ____________________________________________ Amount(s) ________________________________________________________ Please specify below and/or add additional sheet(s) to identify additional Councilmembers or City Officers to whom you and/or your agents made campaign contributions.
Answering YES does not preclude the City of Santa Monica from awarding a contract, license, permit, or entitlement or taking any subsequent action related to the item. It does, however, preclude the identified City Officer from participating in any actions related to such item.
By signing below, you certify you also agree to disclose to the City any future contributions made to Councilmembers or other City Officers by you or your agent(s) after the date of signing this disclosure form, and within 12 months following the approval, renewal, or extension of the requested contract, license, permit, or entitlement.
I HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
Signed: ____________________________ Date: ____________________ Print Name: _________________________ Title: _____________________ Company: __________________________
Additional Disclosures:
Please note this form is a public record and subject to a California Public Records Act request.
4.L.c
Packet Pg. 458 Attachment: Levine Act Form (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
CITY OF SANTA MONICA
UPDATED OAKS INITIATIVE NOTICE
NOTICE TO APPLICANTS, BIDDERS, PROPOSERS
AND OTHERS SEEKING DISCRETIONARY PERMITS,
CONTRACTS, OR OTHER BENEFITS FROM THE CITY OF SANTA
MONICA
Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.
This information is required by City Charter Article XXII—Taxpayer Protection.
It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after theofficial votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of SantaMonica.
All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees.
Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12- month period.
In order to facilitate compliance with the requirements of the Oaks Initiative, theCity compiles and maintains certain information. That information includes the name of any personorpersons whois seeking a “publicbenefit.” If the“public benefit” is sought by an entity, ratherthan an individual person, the information includes the nameof everyperson who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.
Item 4.H.
06/24/2025
Item 4.H.
06/24/2025
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Packet Pg. 459 Attachment: Updated Oaks Initiative Form (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software)
CITY OF SANTA MONICA
UPDATED OAKS INITIATIVE DISCLOSURE
FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-monthperiod;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;
3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more inany 12-month period;
5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000;
6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or
7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: Title:
Signature: Date:
Email: Phone:
Permit #
FOR CITY USE ONLY:
Bid/PO/Contract #
Item 4.H.
06/24/2025
Item 4.H.
06/24/2025
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Packet Pg. 460 Attachment: Updated Oaks Initiative Form (7345 : Extension of Contract with Carahsoft/Granicus for Agenda Mgmt Software) City Council
Report
City Council Meeting: October 14, 2025
Agenda Item: 4.M
1 of 2
To: Mayor and City Council
From: Heidi Von Tongeln, Interim City Attorney, City Attorney's Office, Administration
Subject: Second Reading and Adoption of an Ordinance Amending Santa Monica Municipal Code Section 4.04.155 and Adding Section 4.04.405 to Provide Private Remedies When a Dog Maintained in Violation of the Leash Law Bites Another Animal or Person, and to Require Dog Owners to Share Information After Dog Bites Causing Injury to Persons or Animals
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
Executive Summary
At its meeting on September 30, 2025, the City Council introduced for first reading an Ordinance amending Santa Monica Municipal Code Section 4.04.155 and adding Section 4.04.405 to provide private remedies when a dog maintained in violation of the leash law bites another animal or person, and to require dog owners to share information after dog bites causing injury to persons or animals. The ordinance is now presented to the City Council for adoption.
4.M
Packet Pg. 461
2 of 2
Prepared By: Bradley Michaud, Legal Administrative Services Officer Approved Forwarded to Council
Attachments:
A. ORD-Animals SMMC 4.04.155 and 4.04.405 2d
4.M
Packet Pg. 462
1 City Council Meeting: October 14, 2025 Santa Monica, California ORDINANCE NUMBER ____ (CCS)
(City Council Series)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING SANTA MONICA MUNICIPAL CODE SECTION 4.04.155 RELATING TO
PRIVATE CIVIL REMEDIES FOR DOG BITES IN PUBLIC AND ADDING SECTION
4.04.405 RELATING TO DISCLOSURE OF DOG OWNER CONTACT INFORMATION
AND DOG RABIES VACCINATION INFORMATION AFTER A DOG BITE TO A
PERSON OR ANIMAL
WHEREAS, Article XI, Section 7 of the California Constitution authorizes the City to regulate dogs and other animals in accordance with the health, safety, and welfare of the general public; and
WHEREAS, the City’s leash law, Santa Monia Municipal Code Section 4.04.155, requires dogs in public places, other than designated dog parks and in cars, to be under the control of a competent person and restrained by a chain or leash no longer than six feet; and
WHEREAS, the leash law is intended to protect against risks to health, safety, and general welfare posed by dogs roving at large in public while affording opportunities to residents with dogs to use public space with their dog companions; and WHEREAS, under California law, dog owners are strictly liable for damages suffered by persons bitten by their dogs, and are generally liable for damages suffered owners of by pets bitten by their dogs if the biting dog owner was negligent in handling their dog; and
WHEREAS, authorizing a person bit or owner of another animal bit by a dog whose owner was violating the City’s leash law at the time of the bite, to bring a civil action for damages with a reasonable minimum statutory damages amount would ensure the dog
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Packet Pg. 463 Attachment: ORD-Animals SMMC 4.04.155 and 4.04.405 2d (7346 : Animal Ordinance - Second Reading) 2 bite victim is able to recover a minimum amount for the injuries caused by a bite when the dog owner was violating the City’s leash law, and allow for enhanced enforcement of City’s leash law; and
WHEREAS, under California Penal Code Section 398, dog owners are required to provide their own contact information and dog’s rabies vaccination information as soon as practicable but no later than 48 hours of their dog biting a person if the bite breaks the skin; and
WHEREAS, animals bitten by dogs are susceptible to infection or injuries that may require medical care, just as persons bitten by dogs are, and the biting dog’s owner may be responsible for the costs of such care; and
WHEREAS, dog bite victims may have no way to hold a biting dog owner responsible for medical costs and other damages caused by a dog bite if they do not have the dog owner’s contact information, and dog bite victims may not take adequate measures to protect their and their animal’s health and safety if they do not have the biting dog’s rabies vaccination information; and
WHEREAS, allowing dog bite victims to bring a civil action against dog owners who violated the City’s leash law or the requirement to share information after a dog bite would enhance enforcement of these requirements, facilitate civil dispute resolution between dog owners and bite victims, and improve compliance with these measures to protect health, safety, and welfare;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Section 4.04.155 of the Santa Monica Municipal Code is hereby
4.M.a
Packet Pg. 464 Attachment: ORD-Animals SMMC 4.04.155 and 4.04.405 2d (7346 : Animal Ordinance - Second Reading) 3 amended to read as follows:
§ 4.04.155 Dogs on public property.
(a) No person having control, charge or custody of any dog shall permit the dog to be upon any public property, unless the dog is in the custody and control of a competent person and either:
(1) Confined in an automobile; or
(2) Restrained by a chain or leash six feet or less in fixed length. (b) Any person violating this Section shall be guilty of an infraction which shall be punishable by a fine of not less than fifty dollars per violation with each day or partial day of violation counting as a separate offense.
(c) Notwithstanding the above, this Section shall not apply to dogs in any area designated by resolution of the City Council for use by dogs if the person having custody or control of the dog is in compliance with all posted rules governing the use of the designated area. No person shall fail to comply with any posted rules governing the use of an area designated by resolution of the City Council for use by dogs. This Section shall also not apply to dogs under the control of Fire Department or Police Department personnel as may be authorized by the Fire Chief or Police Chief. (d) Every person having control, charge, or custody of any dog on public property who bites another person or animal while such person having control, charge or custody is in violation of this Section, shall be liable for actual damages or $1,000, whichever is greater. This section may be enforced by any aggrieved person by means of a civil action.
The remedy provided for by this subsection shall be in addition to any other remedies, penalties, or procedures established by law.
4.M.a
Packet Pg. 465 Attachment: ORD-Animals SMMC 4.04.155 and 4.04.405 2d (7346 : Animal Ordinance - Second Reading) 4 SECTION 2. Section 4.04.405 of the Santa Monica Municipal Code is hereby added to read as follows:
§ 4.04.405 Obligations after dog bite causing puncture. (a) Every person owning or having custody or control of a dog who knows or has reason to know the dog has bit a person or other animal causing at least one puncture of the flesh of the person or other animal, shall, no later than 48 hours after the bite, provide to the person that was bit or to the person owning or having custody and control of the other animal that was bit, his or her name, address, telephone number and the name and license tag number of the dog who bit the person or other animal. If the person having custody or control of the dog that bit is a minor, he or she shall instead provide identification or contact information of an adult owner. If the dog that bit is required by law to be vaccinated against rabies, the person owning or having custody or control of the dog shall, within 48 hours of the bite, provide the other person bite or person having custody or control of the other animal that was bit, with information regarding the status of dog’s vaccinations.
(b) If a person obligated by subsection (a) to provide his or her name, address, telephone number, dog name, license tag number, or rabies vaccination information to another person fails to do so, and the City is in possession of such information, the City may release the information to the person to whom it should have been provided pursuant to subsection (a).
(c) Remedies and Penalties
(1) Any person violating subparagraph (a) of this Section shall be guilty of an infraction, which shall be punishable by a fine not exceeding $100.
4.M.a
Packet Pg. 466 Attachment: ORD-Animals SMMC 4.04.155 and 4.04.405 2d (7346 : Animal Ordinance - Second Reading) 5 (2) Any person violating subparagraph (a) of this Section shall be subject to administrative fines and administrative penalties pursuant to Chapter 1.09 of this Code. (3) Any aggrieved person may enforce the requirements of subparagraph (a) of this Section by means of a civil action. Any person violating subparagraph (a) of this Section shall be liable for actual damages or $1,000, whichever is greater. (4) The remedies provided by this Section are not exclusive, and nothing in this Section shall preclude the use or application of any other remedies, penalties, or procedures established by law.
SECTION 3. Any provision of the Santa Monica Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.
SECTION 4. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
4.M.a
Packet Pg. 467 Attachment: ORD-Animals SMMC 4.04.155 and 4.04.405 2d (7346 : Animal Ordinance - Second Reading) 6 SECTION 5. The Mayor shall sign and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Ordinance shall become effective 30 days from its adoption.
APPROVED AS TO FORM:
_____________________________
HEIDI VON TONGELN
Interim City Attorney
4.M.a
Packet Pg. 468 Attachment: ORD-Animals SMMC 4.04.155 and 4.04.405 2d (7346 : Animal Ordinance - Second Reading) City Council
Report
City Council Meeting: October 14, 2025
Agenda Item: 4.N
1 of 2
To: Mayor and City Council
From: Heidi Von Tongeln, Interim City Attorney, City Attorney's Office, Administration
Subject: Second Reading and Adoption of an Ordinance to Adopt the 2025 California Building, Residential, Electrical, Energy, Mechanical, Plumbing, Fire, Green Building, Wildland-Urban Interface, Historical, and Existing Building Standards Codes and Local Amendments to the 2025 California Building Standards Code
Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
Executive Summary
At its meeting on September 30, 2025, the City Council introduced for first reading an Ordinance to adopt the 2025 California Building, Residential, Electrical, Energy, Mechanical, Plumbing, Fire, Green Building, Wildland-Urban Interface, Historical, and Existing Building Standards Codes and local amendments to the 2025 California Building Standards Code. The ordinance is now presented to the City Council for adoption.
4.N
Packet Pg. 469
2 of 2
Prepared By: Bradley Michaud, Legal Administrative Services Officer Approved Forwarded to Council
Attachments:
A. ORD-Building Code Local Amendments 2d
4.N
Packet Pg. 470
1 City Council Meeting: October 14, 2025 Santa Monica, California ORDINANCE NUMBER _________ (CCS)
(City Council Series)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA MONICA ADOPTING THE 2025 BUILDING STANDARDS CODE
WHEREAS, the California State Building Standards Commission approved and published the 2025 edition of the California Building Standards Code on July 1, 2025, and such code will be effective 180 days thereafter, which is January 1, 2026; and WHEREAS, the 2025 California Building Standards Code includes the 2025 California Building, Residential, Electrical, Energy, Mechanical, Plumbing, Fire, Green Building, Wildland-Urban Interface, Historical and Existing Building Standards Codes; and
WHEREAS, California Health and Safety Code Sections 17958.5, 17958.7, and 18941.5 provide that the City may make changes or modifications to the building standards contained in the California Building Standards Code based upon express findings that such changes or modifications are reasonably necessary because of local climatic, geological, or topographical conditions; and
WHEREAS, on June 30, 2025, the Governor signed into law Assembly Bill (AB) 130, which implements a freeze on certain state and local building code updates for nearly six years, subject to limited exceptions, commencing October 1, 2025; and WHEREAS, exceptions include, among others, (1) changes or modifications that are substantially equivalent to changes or modifications that were previously filed by the governing body of the city or county and were in effect as of September 30, 2025, (2)
4.N.a
Packet Pg. 471 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 2 changes or modifications relating to home hardening, and (3) changes or modifications to administrative practices related to enforcement of code violations; and WHEREAS, the City’s local amendments to the Building Standards Code include carryover amendments from the previous 2022 Code adoption cycle that were previously recommended from a collaborative group of Building Officials from the Los Angeles County region and other amendments that were in effect as of September 30, 2025, as well as proposed new local amendments related to updated code provisions, home hardening, and fire safety; and
WHEREAS, the proposed amendments include readoption of local amendments to the CALGreen 2024 Embodied Carbon Intervening Code to provide for a reduction in Portland Cement, amendments which were adopted by City Council on April 23, 2024 (“Low-Carbon Concrete Reach Code”); and
WHEREAS, the 2025 re-adoption of the Low-Carbon Concrete Reach Code uses the same language from the 2024 Intervening Code with no substantial changes to the previously adopted reach code; and
WHEREAS, the proposed amendments also include minor changes proposed to administrative and enforcement items in Article VIII, Building Regulations, of the Santa Monica Municipal Code (SMMC) to modify and clarify language to reflect current processes and to eliminate internal redundancies; and
WHEREAS, the remaining amendments constitute removal of local provisions that are no longer reasonably necessary because of local climatic, geological, or topographical conditions; and
4.N.a
Packet Pg. 472 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 3 WHEREAS, on September 10, 2025, the Building and Fire Life Safety Commission met to consider recommendations to the City Council regarding adopting the 2025 California Building Standards Code, local amendments to that Code, and local climatic, geological, and topographical conditions; and
WHEREAS, at the September 10, 2025 meeting, the Building and Fire Life Safety Commission unanimously recommended that the City Council adopt a resolution making necessary local findings and adopt the 2025 California Building Standards Code with local amendments, and
WHEREAS, the City Council finds each of the local amendments necessary and applicable to Santa Monica based on local climatic, geological, and topographical conditions; and
WHEREAS, the City Council finds that each of the proposed amendments are substantially similar to amendments that were previously adopted by Council and were in effect as of September 30, 2025, or fall under one of the other exceptions in AB 130, including, but not limited to home hardening and/or administrative practices related to enforcement of code violations; and
WHEREAS, based upon the findings contained in the Resolution adopted concurrently with this Ordinance, the City Council has found that certain modifications and additions to the California Building Standards Code are reasonably necessary based upon local climatic, geological and topographical conditions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES HEREBY ORDAIN AS FOLLOWS:
4.N.a
Packet Pg. 473 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 4 SECTION 1. It is the purpose and intent of this Ordinance to adopt 2025 California Building Standards Code, including the 2025 California Building, Residential, Electrical, Energy, Mechanical, Plumbing, Fire, Green Building, Wildland-Urban Interface, Historical and Existing Building Standards Codes, along with local modifications and changes that are necessary to address local climatic, geographical, and topographical conditions, and to readopt and make various administrative amendments to certain provisions of the Santa Monica Municipal Code relating to the 2025 California Building Standards Code SECTION 2. Santa Monica Municipal Code Chapter 8.08, Administrative Code, is hereby readopted and amended as set forth in Exhibit A, Section 1.
SECTION 3. Santa Monica Municipal Code Chapter 8.12, Building Code, is hereby readopted and amended as set forth in Exhibit A, Section 2.
SECTION 4. Santa Monica Municipal Code Chapter 8.18, Existing Building Code, is hereby readopted and amended as set forth in Exhibit A, Section 3.
SECTION 5. Santa Monica Municipal Code Chapter 8.20, Historical Building Code, is hereby readopted and amended as set forth in Exhibit A, Section 4.
SECTION 6. Santa Monica Municipal Code Chapter 8.22, Residential Code, is hereby readopted and amended as set forth in Exhibit A, Section 5.
SECTION 7. Santa Monica Municipal Code Chapter 8.24, Electrical Code, is hereby readopted and amended as set forth in Exhibit A, Section 6.
SECTION 8. Santa Monica Municipal Code Chapter 8.28, Mechanical Code, is hereby readopted and amended as set forth in Exhibit A, Section 7.
4.N.a
Packet Pg. 474 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 5 SECTION 9. Santa Monica Municipal Code Chapter 8.32, Plumbing Code, is hereby readopted and amended as set forth in Exhibit A, Section 8.
SECTION 10. Santa Monica Municipal Code Chapter 8.36, Energy Code, is hereby readopted and amended as set forth in Exhibit A, Section 9.
SECTION 11. Santa Monica Municipal Code Chapter 8.39, Wildland-Urban Interface Code, is hereby adopted and amended as set forth in Exhibit A, Section 10.
SECTION 12. Santa Monica Municipal Code Chapter 8.40, Fire Code, is hereby readopted and amended as set forth in Exhibit A, Section 11.
SECTION 13. Santa Monica Municipal Code Chapter 8.44, Fire and Life Safety Prevention Requirements, is hereby readopted and amended as set forth in Exhibit A, Section 12.
SECTION 14. Santa Monica Municipal Code Chapter 8.58, Mandatory Seismic Retrofit Administrative Requirements, is hereby readopted and amended as set forth in Exhibit A, Section 13.
SECTION 15. Santa Monica Municipal Code Chapter 8.60, Mandatory Seismic Retrofit Requirements for Unreinforced Masonry Bearing Wall Buildings, is hereby readopted and amended as set forth in Exhibit A, Section 14.
SECTION 16. Santa Monica Municipal Code Chapter 8.64, Mandatory Seismic Retrofit Requirements for Existing Concrete and Reinforced Masonry Wall Buildings with Flexible Diaphragms, is hereby readopted and amended as set forth in Exhibit A, Section
15. 4.N.a
Packet Pg. 475 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 6 SECTION 17. Santa Monica Municipal Code Chapter 8.68, Voluntary Seismic Retrofit Requirements for Cripple Walls and Sill Plate Anchorage in Single-Family Dwellings, is hereby readopted and amended as set forth in Exhibit A, Section 16.
SECTION 18. Santa Monica Municipal Code Chapter 8.72, Mandatory Seismic Retrofit Requirements for Soft, Weak or Open Front Walls in Light Wood Framed Buildings, is hereby readopted and amended as set forth in Exhibit A, Section 17.
SECTION 19. Santa Monica Municipal Code Chapter 8.76, Mandatory Seismic Retrofit Requirements for Existing Welded Steel Moment Frame Structures, is hereby readopted and amended as set forth in Exhibit A, Section 18.
SECTION 20. Santa Monica Municipal Code Chapter 8.80, Mandatory Seismic Retrofit Requirements for Existing Non-Ductile Concrete Buildings, is hereby readopted and amended as set forth in Exhibit A, Section 19.
SECTION 21. Santa Monica Municipal Code Chapter 8.108, Green Building Standards Code, is hereby readopted and amended as set forth in Exhibit A, Section 20.
SECTION 22. Any provision of the Santa Monica Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.
SECTION 23. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed
4.N.a
Packet Pg. 476 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 7 this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 24. The Mayor shall sign and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Ordinance shall become effective on January 1, 2026.
APPROVED AS TO FORM:
________________________
HEIDI VON TONGELN
Interim City Attorney
4.N.a
Packet Pg. 477 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 8 EXHIBIT A
Section 1. Chapter 8.08 – Administrative Code
Section 2. Chapter 8.12 – Building Code
Section 3. Chapter 8.18 – Existing Building Code
Section 4. Chapter 8.20 – Historical Building Code
Section 5. Chapter 8.22 – Residential Code
Section 6. Chapter 8.24 – Electrical Code
Section 7. Chapter 8.28 – Mechanical Code
Section 8. Chapter 8.32 – Plumbing Code
Section 9. Chapter 8.36 – Energy Code
Section 10. Chapter 8.39 – Wildland-Urban Interface Code Section 11. Chapter 8.40 – Fire Code
Section 12. Chapter 8.44 – Fire and Life Safety Prevention Requirements Section 13. Chapter 8.58 – Mandatory Seismic Retrofit Administrative Requirements Section 14. Chapter 8.60 – Mandatory Seismic Retrofit Requirements for Unreinforced Masonry Bearing Wall Buildings
Section 15. Chapter 8.64 – Mandatory Seismic Retrofit Requirements for Existing Concrete and Reinforced Masonry Wall Buildings with Flexible Diaphragms Section 16. Chapter 8.68 – Voluntary Seismic Retrofit Requirements for Cripple Walls and Sill Plate Anchorage in Single-Family Dwellings
Section 17. Chapter 8.72 – Mandatory Seismic Retrofit Requirements for Soft, Weak or Open Front Walls in Light Wood Framed Buildings
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Packet Pg. 478 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 9 Section 18. Chapter 8.76 – Mandatory Seismic Retrofit Requirements for Existing Welded Steel Moment Frame Structures
Section 19 Chapter 8.80 – Mandatory Seismic Retrofit Requirements for Existing NonDuctile Concrete Buildings Section 20. Chapter 8.108 – Green Building Standards Code
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Packet Pg. 479 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 10 SECTION 1. CHAPTER 8.08 – ADMINISTRATIVE CODE
§ 8.08.010. Purpose, scope and conflicting provisions.
(a) Purpose. The purpose of this Chapter is to establish the minimum requirements necessary to safeguard the public health, safety and general welfare through the administration and enforcement of the California Building Standards Code as adopted by this jurisdiction and codified in Article VIII of the Municipal Code. (b) Scope. The provisions of this Chapter shall apply to the construction, alteration, moving, demolition, repair, site preparation, use, maintenance and occupancy of buildings, structures and building service equipment, and shall serve as the administrative, organizational and enforcement rules and regulations for the applicable codes and standards.
(c) Conflicting Provisions. When conflicting provisions or requirements occur between this Chapter and other codes, standards, or laws, the most restrictive provisions shall govern. When there is a conflict between a general requirement and a specific requirement, the specific requirement shall be applicable. When conflicts occur between specific provisions of this Chapter and administrative provisions of applicable State codes and other standards, the specific provisions of this Chapter shall prevail. § 8.08.020. Definitions.
For the purpose of this Chapter, certain terms, phrases, words and their derivatives shall be construed as specified in this Section. Where a term, phrase or word does not appear in this Chapter but appears in the California Building Standards Code, the definition in the California Building Standards Code shall be applicable. Where terms are not defined, they shall have their ordinarily accepted meanings within the context with which they are used.
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Packet Pg. 480 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 11 “Alter” or “alteration” is a change or modification in construction or building service equipment.
“Approved,” as to materials, types of construction, equipment and systems, refers to approval by the Official as the result of investigation and tests conducted by the Official, or by reason of accepted principles or tests by recognized authorities, technical or scientific organizations.
“Building Code” is the Building Code of the City of Santa Monica. “Building, existing” is a building for which a legal building permit has been issued. “Building Official” is the Building Official of the City of Santa Monica appointed pursuant to Article VII of the City Charter, or his or her regularly authorized deputy. “Building service equipment” is the plumbing, mechanical, electrical, elevator equipment or other services that are essential to the occupancy of a building or structure for its designated use.
“Code and this Code” are the Santa Monica Municipal Code, unless otherwise noted.
“Electrical Code” is the Electrical Code of the City of Santa Monica. “Energy Code” is the Energy Code of the City of Santa Monica. “Existing Building Code” is the Existing Building Code of the City of Santa Monica. “Green Building Code” is the Green Building Standards Code of the City of Santa Monica.
“Jurisdiction,” as used in this Code, is the City of Santa Monica. “Listed and listing” are terms referring to equipment and materials included in a list published by an approved testing laboratory, inspection agency, or other organization
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Packet Pg. 481 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 12 concerned with product evaluation that maintains periodic inspection of current productions of listed equipment or materials. The published list shall state that the material or equipment complies with approved nationally recognized codes, standards or tests and has been tested or evaluated and found suitable for use in a specified manner. “Mechanical Code” is the Mechanical Code of the City of Santa Monica. “Occupancy” is the purpose for which a building, or part thereof, is used or intended to be used.
“Owner” is any person, agent, firm or corporation having a legal or equitable interest in the property.
“Plumbing Code” is the Plumbing Code of the City of Santa Monica. “Residential Code” is the Residential Code of the City of Santa Monica. “Structure” is that which is built or constructed, an edifice or building of any kind, or any piece of work artificially built up or composed of parts joined together in some definite manner.
“Valuation” is the estimated fair market value of the cost of all construction work for which the permit is issued as determined by the Building Official. To determine the valuation, the Building Official may use the most current building valuation table published by the International Code Council, the mean of three responsible bids from properly licensed contractors or any other commonly accepted method to estimate construction costs.
§ 8.08.030. Powers and duties of the Building Official. (a) General. The Building Official is hereby authorized and directed to enforce all the provisions of Article VIII of this Code, the California Building Standards Code and
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Packet Pg. 482 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 13 applicable codes and standards, except Chapters 8.39, 8.40, and 8.44 related to Fire Safety, which shall be enforced in accordance with the provisions of those Chapters by the Fire Chief or the Fire Chief’s designee. For such purposes, the Building Official and authorized deputies shall have the powers of a law enforcement officer. The Building Official shall have charge of the supervision and inspection of all buildings within the City and shall have power and be required to:
(1) Examine building plans in order to determine conformity with State laws and ordinances and issue building permits in connection therewith; and (2) Enforce the laws and ordinances regulating the construction and maintenance of buildings and other structures.
(b) Mobile Home Parks. The Building Official is hereby authorized and directed to enforce the provisions of the Mobilehome Parks Act and Title 25 California Code of Regulations and shall have authority to promulgate and/or adopt administrative regulations governing the appeal of orders, decisions and determinations of the Building Official for matters related to such enforcement.
(c) Deputies. The Building Official may appoint such number of technical officers and inspectors and other employees as shall be authorized from time to time. The Building Official may deputize such inspectors or employees as may be necessary to carry out the functions of this Chapter. In post disaster events, the Building Official may deputize private citizens who are qualified to provide damage assessment of buildings and structures on behalf of the City.
(d) Rules and Interpretations. The Building Official shall have the power to render interpretations, and to adopt and enforce supplemental rules and regulations as may be
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Packet Pg. 483 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 14 deemed necessary to clarify the application of the provisions of this Chapter, the California Building Standards Code and applicable codes and standards. Such interpretations, rules and regulations shall be in conformity with the intent and purpose of this Chapter.
(e) Right of Entry. When necessary to make an inspection to enforce any of the provisions of this Chapter and applicable codes and standards, or when the Building Official has reasonable cause to believe that there exists in any building or upon a premises any condition which is contrary to or in violation of this Code, which makes the building or premises unsafe, dangerous or hazardous, the Building Official, or designee, may enter the building or premises at all reasonable times to inspect or to perform the duties imposed by this Code. The Building Official shall have recourse to all remedies provided by law to secure entry.
If the Building Official has reasonable cause to believe that the building, structure or any condition on a property is so unsafe, dangerous or hazardous as to require immediate inspection to safely protect public health and safety, the Building Official, or designee, shall have the right to immediately enter and inspect such property, and may use any reasonable means required to effect such entry and make such inspection, whether such property be occupied or unoccupied and whether or not permission to inspect has been obtained. If the property is occupied, then the Building Official, or designee, shall first present credentials to the occupant and demand entry, explaining the reasons therefor and the purpose of the inspection.
(f) Orders to Stop Construction Work. When work is being done contrary to any permit, to the provisions of this Chapter, the California Building Standards Code, any
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Packet Pg. 484 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 15 development agreements or any other pertinent Federal, State or local ordinances and regulations, the Building Official, or any subordinate authorized to act on behalf of the Building Official, may order the work stopped, by giving notice in writing to persons engaged in the doing or causing such work to be done. No person shall fail to comply with the stop work order.
(g) Suspension or Revocation of Permits or Certificate of Occupancy. The Building Official may, in writing, suspend or revoke a permit or Certificate of Occupancy issued under the provisions of this Chapter whenever the permit or Certificate of Occupancy has been issued in error, on the basis of incorrect information supplied, without the payment of the required fees, or in violation of any Federal, State or local ordinances or regulations.
Local ordinances and regulations include, but shall not be limited to:
(1) Any provision of the approved plans, applicable codes and standards or any other provision of the City's Municipal Code, which is applicable to the work, including, but not limited to, exterior noise standards and permitted hours of operation pursuant to Sections 4.12.130 and 4.12.140 of the Municipal Code;
(2) Any condition of City permit approval, including, but not limited to, planning and zoning requirements, required construction mitigation measures for occupied buildings and adjacent properties and tenant protection during construction; (3) Safety standards for onsite use or occupancy, adjacent properties or the public way, as determined by the Building Official;
(4) Any administrative citations and compliance orders including the payment of any fines or penalties;
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Packet Pg. 485 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 16 (5) Any air or water quality standards, including, but not limited to, asbestos contamination;
(6) Any required license, security or insurance related to the work; (7) Any requirement set forth in a development agreement ordinance. (h) Discontinue Use of Building Occupancy and Service Equipment. When a building or structure or building service equipment therein regulated by this Code and applicable codes and standards is being used, maintained or occupied contrary to the provisions of such codes, or is dangerous to human life, the Building Official may order such use or occupancy discontinued, entry to any such structure or building be limited, and require such structure, building or requirement be made safe and brought into compliance with this Code. No person shall fail to comply with such an order. The Building Official may further post signs limiting access to any building, structure or service equipment subject to a correction order issued pursuant to this Section. No person shall fail to comply with any such signage. No person shall deface, cover or remove such signage. (i) Authority to Disconnect Utilities. The Building Official or the Building Official authorized representative shall have the authority to disconnect a utility service or energy supplied to the building, structure or building service equipment therein regulated by this Code or applicable codes and standards in case of emergency where necessary to eliminate an immediate hazard to life or property.
The Building Official shall whenever possible notify the serving utility, the owner and occupant of the building, structure or building service equipment of the decision to disconnect prior to taking such action, and shall notify such serving utility, owner and
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Packet Pg. 486 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 17 occupant of the building, structure or building service equipment, in writing, of such disconnection immediately thereafter.
(j) Approval of Alternate Materials, Methods of Design and Methods of Construction. The Building Official may approve an alternate material, method of design or method of construction not specifically prescribed by the applicable codes and standards, provided the Building Official finds that the proposed design is satisfactory and complies with the provisions of applicable codes and standards and that the material, method or work offered is, for the purpose intended, at least the equivalent of that prescribed in applicable codes and standards in suitability, strength, effectiveness, fire resistance, durability, safety and sanitation. The Building Official shall require that sufficient evidence or proof be submitted to substantiate claims that may be made regarding its use.
(k) Requiring of Tests. Whenever there is insufficient evidence of compliance with the provisions of applicable codes and standards or evidence that materials or construction do not conform to the requirements of applicable codes and standards, the Building Official may require tests as evidence of compliance to be made at no expense to the jurisdiction.
Test methods shall be as specified by applicable codes and standards or by other recognized test standards. In the absence of recognized and accepted test methods, the Building Official shall determine test procedures. Tests shall be made by an approved agency. The Building Official shall retain reports of such tests for the period required for the retention of public records.
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Packet Pg. 487 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 18 (l) Maintaining Records. The Building Official shall maintain sufficient records to show the approved use, occupancy and type of construction for all structures requiring permits and the applicable code standards applicable to any existing building. Such records shall include any special administrative approvals including alternate materials, methods of design and construction, modifications and tests.
The Building Official shall also maintain an official copy of the plans of every building issued a building permit during the life of the building except for any building containing a bank, other financial institution, or public utility.
(m) Cooperation of Other Officials, Officers, and Managers. The Building Official may request, and shall receive, the assistance and cooperation of other officials, officers, and managers of this jurisdiction so far as is required in the discharge of the duties required by this Code or other pertinent laws or ordinances.
(n) Liability. The Building Official charged with the enforcement of this Code, the California Building Standards Code and applicable codes and standards, acting in good faith and without malice in the discharge of duties, shall not thereby be rendered personally liable for damage that may accrue to persons or property as a result of an act or omission in the discharge of the assigned duties. A suit brought against the Building Official or employee because of such act or omission performed by the Building Official or employee in the enforcement of the provisions of such codes or other pertinent laws or ordinances implemented through the enforcement of this Code or enforced by the code enforcement agency shall be defended by this jurisdiction until final termination of such proceedings, and any judgment resulting therefrom, shall be assumed by this jurisdiction.
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Packet Pg. 488 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 19 This Section shall not be construed to relieve from or lessen the responsibility of any person owning, operating or controlling a building, structure or building service equipment therein for damages to persons or property caused by defects, nor shall the code enforcement agency or its parent jurisdiction be held as assuming such liability by reason of the inspections authorized by this Code or permits or certificates issued under this Code.
§ 8.08.040. Board of Appeal.
(a) General. Pursuant to this Chapter, Section 1002 of the Santa Monica City Charter, the California Building Standards Code, the Building and Fire Life Safety Commission is hereby created as the Board of Appeal.
Members of the Commission shall be appointed by the City Council to serve a term of four years unless removed for cause. No Commission member shall hold any paid office with the City.
The Commission shall adopt reasonable rules and regulations for conducting investigations and business and shall render all decisions and findings in writing to the responsible official and appellants. Said Commission may also recommend to the appointing authority such new legislation as is consistent therewith.
The Building Official and Fire Marshal or designees shall be an ex-officio member of the Commission and shall act as secretary.
(b) Membership. The Building and Fire Life Safety Commission shall be composed of seven members. To the extent practicable as determined by the City Council, the Commission's membership shall be composed as follows: at least one State of California licensed or registered architect, civil engineer or structural engineer; one State of
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Packet Pg. 489 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 20 California licensed building contractor; one State of California Certified Access Specialist; and one State of California Registered Fire Protection Engineer. (c) Jurisdiction. The jurisdiction of this Commission shall be limited to hearing appeals of determinations, decisions and orders, including stop work, suspension or revocation orders, issued by the Building Official or the Fire Marshal relative to the application and interpretations of the California Building Standards Code and related codes and standards.
Unless otherwise specified above, the Commission shall have no jurisdiction over any matter reserved for any other board or commission established by City Charter or this Code, any citations or orders issued pursuant to Chapter 1.09 or 1.10 of this Code, or any abatement proceedings initiated under Chapter 8.92 or 8.96 of Article VIII of this Code or their successors.
(d) Timing of Appeals of Stop Work, Suspension or Revocation Orders. Any appeal of a stop work, suspension or revocation order issued by the Building Official or the Fire Marshal shall be filed with the Building Official within three business days after the issuance of the order. Enforcement of the suspension or revocation order is stayed pending resolution of the administrative appeal unless immediate enforcement of the order is mandated because:
(1) Continuation of the work presents an actual or potential danger to construction workers, occupants of adjacent structures, adjacent public infrastructure, or members of the public;
(2) Continuation of the work would be in violation of Santa Monica Building Code Section 108;
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Packet Pg. 490 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 21 (3) Continuation of the work would constitute a nuisance; or (4) No permit has been issued for the work.
When any of these factors are present, any person ordered to stop work shall comply with such order forthwith. If the suspension or revocation order is stayed pending appeal, any materials installed or constructed after issuance of the order may be required to be removed should the Building Official or Building and Fire Life Safety Commission affirm the order.
(e) Timing of Other Appeals. Unless otherwise specified by this Code, any appeal to the Building and Fire Life Safety Commission shall be filed within ten business days after the issuance of the underlying decision by the Building Official or the Fire Marshal. (f) Persons Eligible to Appeal. Appeals may be filed by any permit applicant, the property owner of any permit at issue, or the recipient of any order. Whenever there are multiple parties with the right to appeal, the property owner's decision to appeal or not appeal shall control.
(g) Judicial Review. Any person aggrieved by any decision of the Building and Fire Life Safety Commission may seek judicial review of the decision. § 8.08.050. Permits required.
(a) General. No person shall erect, construct, enlarge, alter, repair, move, improve, remove, convert, maintain or demolish any building, structure or building service equipment regulated by this Chapter, the California Building Standards Code and related codes and standards without first obtaining an appropriate permit for each building, structure or building service equipment from the Building Official except as specified in this Section.
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Packet Pg. 491 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 22 No person shall do any exterior sandblasting within the City without first obtaining an appropriate permit for each separate work location or contractor.
No person shall perform any excavation or grading work without first obtaining an appropriate permit from the Building Official except as specified in this Section.
No person shall erect any temporary structures within the City without first obtaining an appropriate permit from the Building Official except as specified in this Section. Exemption from the permit requirements of this Chapter shall not be deemed to grant authorization for any work to be done in violation of the provisions of applicable codes and standards or any other laws or ordinances.
(b) Temporary Structures. Temporary structures such as reviewing stands, platforms, displays and other miscellaneous structures, sheds, canopies or fences used for the protection of the public around and in conjunction with construction work may be erected by special permit from the Building Official for a limited period of time. Buildings or structures erected under a special permit need not comply with the type of construction or fire-resistive time periods required by the Building Code. Temporary structures shall be completely removed upon the expiration of the time limit stated in the permit. (c) Work Exempt from Building Permit. A building permit shall not be required for the following:
(1) One-story detached accessory buildings not more than fourteen feet in height when used as tool and storage sheds, playhouses and similar uses, provided the floor area does not exceed one hundred twenty square feet, when the surface of adjacent grade does not exceed one unit vertical in ten units horizontal (i.e., ten percent slope);
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Packet Pg. 492 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 23 the building does not contain electrical, mechanical or plumbing work and the building conforms to the applicable zoning regulations of Chapter 9.04 of the Municipal Code. (2) Exterior freestanding masonry or concrete walls not over four feet high, and other fences not over seven feet high.
(3) Oil derricks.
(4) Movable cases, counters and partitions not over five feet nine inches high. (5) Retaining walls that are not over four feet in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding flammable liquids.
(6) Water tanks supported directly upon grade if the capacity does not exceed five thousand gallons and the ratio of height to diameter or width does not exceed 2:1. (7) Platforms, walks and driveways not more than thirty inches above grade and not over or surcharging any basement or story below. (8) Painting, papering and similar finish work, including color or texture coating of exterior plaster.
(9) Flooring when installed on a concrete floor slab or when weighing not more than four pounds per square foot or replacing the same weight per square foot. (10) Temporary motion picture, television and theater stage sets and scenery. (11) Prefabricated swimming pools accessory to one- and two-family dwellings in which the pool walls are entirely above the adjacent grade and the capacity does not exceed five thousand gallons and there are no electrical, gas or plumbing equipment or components associated with the prefabricated swimming pool.
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Packet Pg. 493 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 24 (d) Work Exempt from a Grading Permit. A grading permit is not required for the following:
(1) An excavation for construction of a structure permitted a valid building permit.
(2) Cemetery graves.
(3) Refuse disposal sites controlled by other regulations. (4) Excavations for wells or tunnels or utilities.
(5) Mining, quarrying, excavating, processing or stockpiling of rock, sand, gravel, aggregate or clay where established and provided for by law, provided such operations do not affect the lateral support or increase the stresses in or pressure upon any adjacent or contiguous property.
(6) Exploratory excavations under the direction of geotechnical engineers or engineering geologists.
(7) An excavation that is less than two feet in depth or does not create a cut slope greater than five feet in height and steeper than one unit vertical in one and onehalf units horizontal (sixty-six and seven-tenths percent slope). (8) A fill less than one foot in depth and placed on natural terrain with a slope flatter than one unit vertical in five units horizontal (twenty percent slope), or less than three feet in depth, not intended to support structures, that does not exceed fifty cubic yards on any one lot and does not obstruct a drainage course. (e) Work Exempt from Plumbing Permit. A plumbing permit shall not be required for the following:
(1) Any plumbing work authorized by a valid combination-building permit.
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Packet Pg. 494 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 25 (2) The stopping of leaks in drains, soil, waste or vent pipe, provided, however, that should any concealed trap, drain pipe, soil, waste or vent pipe become defective and it becomes necessary to remove and replace the same with new material, the same shall be considered as new work and a permit shall be procured and inspection made as provided in this Code.
(3) The clearing of stoppages or the repairing of leaks in pipes, valves or fixtures, nor for the removal and reinstallation of water closets, provided such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures. (f) Work Exempt from Electrical Permit. An electrical permit shall not be required for the following:
(1) Any electrical work authorized by a valid combination-building permit. (2) Portable motors or other portable appliances energized by means of a cord or cable having an attachment plug end to be connected to an approved receptacle when the Electrical Code permits that cord or cable.
(3) Repair of fixed motors, transformers or fixed approved appliances of the same type and rating in the same location.
(4) Temporary decorative lighting.
(5) Repair or replacement of current-carrying parts of any switch, contactor or control device.
(6) Reinstallation of attachment plug receptacles, but not the outlets therefor. (7) Replacement of an over-current device where the device is installed in the same location and is of the same manufacturer, same voltage, same ampere rating, same
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Packet Pg. 495 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 26 characteristics, and has an interrupting capacity meeting conditions at the time of replacement.
(8) Repair or replacement of electrodes or transformers of the same size and capacity for signs or gas tube systems.
(9) Taping joints.
(10) Removal of electrical wiring.
(11) Temporary wiring for experimental purposes in suitable experimental laboratories.
(12) The wiring for temporary theater, motion picture or television stage sets. (13) Electrical wiring, devices, appliances, apparatus or equipment operating at less than twenty-five volts and not capable of supplying more than fifty watts of energy. (14) Low-energy power, control and signal circuits of Class II and Class III as defined in the Electrical Code.
(15) Installation, alteration or repair of electrical wiring, apparatus or equipment or the generation, transmission, distribution or metering of electrical energy or in the operation of signals or the transmission of intelligence by a public or private utility in the exercise of its function as a serving utility.
(g) Work Exempt from Mechanical Permit. A mechanical permit shall not be required for the following:
(1) Any mechanical work authorized by a valid combination-building permit. (2) Portable heating appliance, ventilating equipment, cooling unit or evaporative cooler.
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Packet Pg. 496 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 27 (3) Closed system of steam, hot or chilled water piping within heating or cooling equipment regulated by the California Mechanical Code.
(4) Replacement of any component part of assembly of an appliance that does not alter its original approval and complies with other applicable requirements of applicable codes and standards.
(5) Refrigerating equipment that is part of the equipment for which a permit has been issued pursuant to the requirements of applicable codes and standards. (6) A unit refrigerating system as defined in the Mechanical Code. § 8.08.060. Permit application.
(a) Application. To obtain a permit, the applicant shall first file an application in writing on a form furnished by the Building Official for that purpose. Every such application shall identify and describe the work to be covered by the permit for which each application is made, the responsible party for the work and such other information that the Building Official may require to show conformance to applicable laws and regulations. When an architect or engineer prepares or is required to prepare submittal documents, the application shall designate the architect and/or engineer of record. (b) Submittal Documents. When required by the Building Official, plans, specifications, engineering calculations, diagrams, soil investigation reports, sound tests, material tests, Construction Management Plans as required by Chapter 8.98 of this Code, special inspection and structural observation programs and other data shall be submitted with each application for a permit. When an architect or engineer does not prepare such plans, the Building Official may require the applicant submitting such plans or other data to
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Packet Pg. 497 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 28 demonstrate that State law does not require that a licensed architect or engineer prepare the plans before accepting submittal documents or permit application.
Deferral of any submittal items shall require prior approval of the Building Official. If the Building Official approves the deferral of submittals to a time after permit issuance, the approved plans shall list the deferred submittals. The deferred submittal items shall not be installed until the Building Official has approved their design and submittal documents. (c) Investigation. Whenever work for which a permit is required by this Chapter has been commenced without first obtaining a permit, a special investigation shall be made before a permit may be issued for such work when so ordered by the Building Official. (d) Information on Plans and Specifications. Plans and specifications shall be drawn to scale and shall be of sufficient clarity to indicate the location, nature and extent of the work proposed and show in detail that it will conform to the provisions of all relevant laws, ordinances, rules and regulations.
(e) Special Inspection and Structural Observation Program. When the Building Code requires special inspection and/or structural observation, the architect or engineer of record shall prepare an inspection program which shall be submitted to the Building Official for approval prior to issuance of the building permit. The inspection program shall designate the portions of the work to have special inspection, the name or names of the individuals or firms who are to perform the special inspections and indicate the duties of the special inspectors, including any required nondestructive testing.
The Building Official, or when approved by the Building Official, the owner, the engineer or architect of record, or an agent of the owner, but not the contractor or any other person responsible for the work, shall employ the special inspector. When structural observation
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Packet Pg. 498 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 29 is required, the inspection program shall name the individuals or firms who are to perform structural observation and describe the stages of construction at which structural observation is to occur. The inspection program shall include samples of inspection reports and provide time limits for submission of reports. (f) Preconstruction Meetings. The Building Official may require the permit holder to participate in a preconstruction conference prior to the completion of plan review and permit issuance to review the plans and specifications for adequacy and sufficiency of details and conformance to building standards and interpretations. (g) Change of Architect or Engineer of Record. If the circumstances require, the owner may designate a substitute architect or engineer of record who shall perform all the duties required of the original architect or engineer of record. In such cases, the owner shall notify the Building Official in writing if the architect or engineer of record is changed or is unable to continue to perform the duties. The architect or engineer of record shall be responsible for reviewing and coordinating all submittal documents prepared by others, including deferred submittal items, for compatibility with the design of the building. (h) Expiration of Application for Permit.
(1) A permit application shall expire if no permit is issued within eighteen months after the date the permit application is filed, except as provided below. (A) An application for a demolition permit for the demolition of residential buildings and structures, which are subject to the replacement project requirements of the City's Zoning Ordinance, shall expire if no permit is issued within two years following the date the application is filed.
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Packet Pg. 499 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 30 (B) An application for a permit for a project subject to the construction rate program of the City's Zoning Ordinance shall not expire while that project remains on the waiting list for a building permit.
(C) An application for a demolition permit for a building or structure in which the original permit was issued more than forty years before the date of filing of the demolition permit application shall expire if no permit is issued within three years following the date the application is filed.
(D) An application for a project that requires a Coastal Development Permit shall expire if no building permit is issued within three years of the building permit application filing date; however, if the project includes an approved vesting tentative map, the permit application expiration date shall be extended to be concurrent with the term of the vesting tentative map for the project. (E) An application for a one hundred percent affordable housing project shall expire if no building permit is issued within three years of the building permit application filing date. For the purposes of this Section, one hundred percent affordable housing projects are any housing projects where all of the dwelling units are deed restricted as affordable to fifty percent AMI households, eighty percent AMI households, or moderate-income households.
(F) Notwithstanding the foregoing, all complete applications filed prior to January 6, 2025 shall be extended for an additional period of one year, provided that the applicant attests that the project will comply with all current code requirements applicable to the project.
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Packet Pg. 500 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 31 (2) No action may be taken on an application after expiration. Plans and other data submitted for review may thereafter be returned to the applicant or purged by the Building Official. To obtain a permit, applicants shall submit a new application, new submittal documents and pay a new plan review fee. All applicable standards in effect at the time of the new application shall then apply to the project. (i) Extensions. The Building Official may grant three six-month extensions of the eighteen- month plan check time period set forth in subsection (h)(1) above. The Building Official may grant one twelve-month extension of the plan check time period set forth in (h)(1)(D) and (E), above. In all cases, the applicant must demonstrate that:
(1) No changes have been made or will be made to the original plans and specifications except as required by the original plan review; and (2) No pertinent laws or ordinances have been amended subsequent to the date the original application was filed which would cause the development project at issue to be inconsistent with such amended provisions; and
(3) Any approvals granted under Article 9 of the Municipal Code are still valid and have not expired; and
(4) Circumstances beyond the control of the applicant have prevented the permit from being issued in the authorized time period. § 8.08.070. Permit issuance, extension and renewal.
(a) Issuance. If the Building Official finds that the work described in an application for a permit and submittal documents conforms to the requirements of this Article, the California Building Standards Code and other pertinent laws and ordinances, and that the applicant has paid all required fees, the Building Official shall issue a permit for the work
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Packet Pg. 501 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 32 to the applicant. When a permit is issued for which plans are required, the construction documents shall be approved in writing or by stamp.
No building permit or demolition permit shall be issued by the City for any development that requires a coastal development permit under the California Coastal Act of 1976, Public Resources Code Section 30000 et seq., until such time as a coastal development permit has been issued for such development.
(b) Partial Permit. The Building Official may issue a permit for the construction of part of a building, structure or building service equipment before the entire plans and specifications for the whole building, structure or building service equipment have been submitted or approved, provided adequate information and detailed statements have been filed complying with all pertinent requirements. The holder of a partial permit shall proceed without assurance that the permit for the entire building, structure or building service will be granted.
(c) Expiration. Every permit issued under the provisions of this Code expires by limitation and becomes null and void when any of the following circumstances is applicable:
(1) Failure to Start Construction. If the building or work authorized by such permit is not started within one year from the date of permit issuance; (2) Cessation of Work. If the building or work authorized is suspended or abandoned at any time after the work has started, for a period of one hundred eighty days or more;
(3) Time to Complete. In addition to subsections (1) and (2) above, every permit issued under the provisions of this Chapter expires by limitation and becomes null and
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Packet Pg. 502 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 33 void when the time allowed to complete all work authorized by the permit exceeds three years from the date of permit issuance, except as provided in subsection (d)(1)(A). The time allowed to complete all work authorized by a permit: (A) issued and active as of March 13, 2020; (B) issued between March 13, 2020 and December 31, 2022; or (C) issued pursuant to a complete application submitted between March 13, 2020 and December 31, 2022, shall be five years.
(4) Notwithstanding the foregoing, the time allowed to start and complete all work authorized by a permit issued prior to January 6, 2025 shall be extended for an additional period of one year, provided that the applicant attests that the project will comply with all current code requirements applicable to the project. (d) Extensions.
(1) Extensions of time from the stated periods in subsection (c) above may be permitted for good reason, provided such requests are submitted to the Building Official in writing prior to permit expiration. The written request must demonstrate that:
(A) Due to circumstances beyond the owner's or permittee's control, construction could not be commenced, continued or completed in the authorized time period;
(B) If construction has started, substantial progress has been made; (C) The condition of the property presents no health or safety hazard; and
(D) The continued delay will not create any unreasonable aesthetic impact to the neighborhood or substantial economic detriment to neighboring property owners.
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Packet Pg. 503 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 34 (2) The time periods set forth to start construction within one-year or resume construction after cessation of work for one hundred eighty days may each be extended no more than once, and the time period set forth to complete construction may be extended no more than three times; however, if the project includes the preservation of a designated City of Santa Monica landmark, the period to complete construction may be extended no more than four times. Each extension of time shall not exceed one hundred eighty days.
(e) Extension Request Appeals. The decision of the Building Official may be appealed to the Director of Planning and Community Development, who shall conduct a de novo review. Any such appeal shall be filed in writing within seven days of the decision of the Building Official. The decision of the Director of Planning and Community Development shall be final.
(f) Renewal. Before any work authorized under an expired permit can be recommenced, the permit holder shall file an application for renewal. Such application shall include all original submittal documents and shall identify any changes that have been made or will be made in the original plans and specifications for such work. If the Building Official finds that the work remaining to be completed under the permit conforms to the requirements of applicable codes and standards and other pertinent laws and ordinances, and that the applicant has paid all required fees, the Building Official shall renew the permit for the work to the applicant. No work shall recommence until the renewal application and submittal documents are approved. § 8.08.080. Fees.
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Packet Pg. 504 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 35 (a) Fees. The fee for each service provided in the administration and enforcement of this Chapter shall be as set forth by Resolution of the City Council based on the estimated reasonable cost of providing the service, except for penalties. (b) Valuation. When valuation is a basis for fees, the Building Official shall determine the valuation in accordance with the provisions of this Code. (c) Special Services. When plans, tests, inspections and associated reports require special review and analysis by an outside entity, said fees shall be in an amount reasonably necessary to defray costs to the City directly attributable to employing or contracting with such private entity. Direct costs shall include administrative and overhead costs of the City for procuring and monitoring the work attributable to the outside entity. (d) Reinspection Fees. A reinspection fee may be assessed for each inspection or reinspection when such portion of work for which inspection is called is not complete or when corrections called for are not made.
Reinspection fees may also be assessed when the inspection record card is not posted or otherwise available on the work site, the approved plans are not readily available to the inspector, for failure to provide access on the date for which inspection is requested, or for deviating from plans requiring the approval of the Building Official. (e) Refunds. The Building Official shall authorize refunding of a fee paid under the provisions of this Chapter that was erroneously paid or collected or when paid for services not provided. When partial services are performed, the Building Official shall determine the proportion of the fee to be refunded based on the estimated reasonable cost of the service not performed. Applications for refund must be made in writing within one year of fee payment.
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Packet Pg. 505 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 36 § 8.08.090. Standard inspections.
(a) General. Construction or work for which a permit is required shall be subject to inspection by the Building Official and the construction or work shall remain accessible and exposed for inspection purposes until approved by the Building Official. It shall be the duty of the permit holder to cause the work to remain accessible and exposed for inspection purposes. Neither the Building Official nor this jurisdiction shall be liable for expense entailed in the removal or replacement of any material required to allow inspection.
(b) Survey. The Building Official may require a survey of the lot to verify that the structure is located in accordance with the approved plans. (c) Inspection Record Card. Work requiring a permit shall not be commenced until the permit holder or the agent of the permit holder shall have posted or otherwise made available an inspection record card such as to allow the Building Official conveniently to make the required entries thereon regarding inspection of the work. The permit holder shall maintain this card available until the Building Official has granted final approval. (d) Maintenance of Approved Plans. Approved plans and specifications shall not be changed, modified or altered without authorizations from the Building Official, and all work regulated by this Code shall be done in accordance with the approved plans, which shall be kept on the site of the building or work at all times during which the work authorized thereby is in progress.
(e) Inspection Requests. It shall be the duty of the person doing the work authorized by a permit to notify the Building Official that such work is ready for inspection. The Building Official may require that every request for inspection be filed at least one working
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Packet Pg. 506 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 37 day before such inspection is desired. Such request may be in writing or by telephone at the option of the Building Official. It shall be the duty of the person requesting any inspections required either by this Code or applicable codes and standards to provide access to and means for inspection of the work.
(f) Approval Required. Work shall not be done beyond the point indicated in each successive inspection without first obtaining the approval of the Building Official. The Building Official, upon notification, shall make the requested inspections and shall either indicate that that portion of the construction is satisfactory as completed or shall notify the permit holder or an agent of the permit holder wherein the same fails to comply with this Code. Any portions that do not comply shall be corrected and such portion shall not be covered or concealed until authorized by the Building Official.
There shall be a final inspection and approval of all buildings and structures when completed and ready for occupancy and use prior to such occupancy or use. (g) Required Building Inspections. No work shall be covered or concealed without first obtaining the approval of the Building Official. The Building Official may make or require other inspections of construction work to ascertain compliance with the provisions of this Code or applicable codes and standards and other laws applicable to the work. § 8.08.110. Approved fabricators.
(a) General. The Building Official may approve portions of the work authorized under any permit to be constructed off-site at the premises of an approved fabricator. (b) Application for Approved Fabricator License. Prior to any work being constructed off site, the fabricator shall submit an application for approved fabricator status on the form supplied for such purpose by the Building Official.
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Packet Pg. 507 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 38 The application shall include a detailed fabrication procedural manual reflecting key quality control procedures that provides a basis for inspection control of workmanship and the fabricator plant and the name of the approved inspection or quality control agency that will monitor the effectiveness of the quality control program. (c) Special Inspection Requirements. The Building Official shall determine if the work is of such a nature to require periodic or continuous special inspection in addition to the quality control measures of the fabricator and periodic monitoring by the approved inspection or quality control agency.
(d) Certificate of Compliance. For any work constructed off site, the approved fabricator shall submit a certificate of compliance to the Building Official and to the engineer or architect of record stating that the work was performed in accordance with the approved plans and specifications.
(e) Monitoring Reports. The approved inspection or quality control agency shall notify the Building Official in writing of any change to the procedural manual, the fabricator's quality control capabilities, plant and personnel as outlined in the fabrication procedural manual and the results of periodic plant inspections.
(f) Revocation of Approved Fabricator Status. The Building Official may revoke the license of any approved fabricator if it is found that work done pursuant to the approval is in violation of applicable codes and standards or this Chapter. The decision of the Building Official in these matters shall be final.
§ 8.08.130. Certificate of occupancy.
(a) Use or Occupancy. Buildings or structures shall not be used or occupied, nor shall a change in the existing occupancy classification of a building or structure or portion
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Packet Pg. 508 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 39 thereof be made until the Building Official has issued a Certificate of Occupancy therefor as provided herein.
(b) Certificate Issued. After the Building Official inspects the building or structure and finds no violations of the provisions of this Code, approved plans and specifications, or any other pertinent laws, the Building Official shall issue a Certificate of Occupancy that shall contain the following:
(1) Building permit number.
(2) Address of the building.
(3) Name and address of the owner.
(4) Description of that portion of the building for which the certificate is issued. (5) A statement that the described portion of the building has been inspected for compliance with the requirements of this Code for the group and division of occupancy and the use for which the proposed occupancy is classified. (6) Name of the Building Official.
(c) Temporary Certificate. The Building Official may issue a Temporary Certificate of Occupancy for the use of a portion or portions of a building or structure prior to the completion of the entire building or structure if the Building Official finds that substantial hazard will not result from occupancy of a building or portion thereof before the same is completed, and the required accessibility features are in place. The Building Official may require sufficient security to guarantee the completion of any outstanding construction and the payment of all outstanding obligations.
(d) Posting. The Certificate of Occupancy shall be posted in a conspicuous place on the premises and shall not be removed except by the Building Official.
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Packet Pg. 509 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 40 § 8.08.140. Validity of approvals.
(a) Issuance of Permits. The issuance of a permit or approval of plans or submittal documents shall not be construed to be a permit for, or an approval of, any violation of any of the provisions of this Chapter, the California Building Standards Code, and other applicable codes and standards, or of any other ordinance of this jurisdiction, State or Federal law. Permits presuming to give authority to violate any pertinent law or ordinance shall not be valid.
(b) Validity of Inspections. Approval as a result of an inspection shall not be construed to be an approval of a violation of the provisions of this Code or of other ordinances of the jurisdiction. Inspections presuming to give authority to violate or cancel the provisions of this Code or of other ordinances of the jurisdiction shall not be valid. (c) Validity of Certificate of Occupancy. Issuance of a Certificate of Occupancy shall not be construed as an approval of a violation of the provisions of this Code or of other ordinances of the jurisdiction. Certificates presuming to give authority to violate or cancel the provisions of this Code or of other ordinances of the jurisdiction shall not be valid. (d) Conformance to Code. The issuance of a permit based on plans, specifications and other data or the approval as a result of an inspection shall not prevent the Building Official from thereafter requiring the correction of errors in said plans, specifications and other data or constructed work prior to use or occupancy or thereafter. § 8.08.150. Copy of approved plans.
(a) Plans Available for Viewing. Approved plans maintained by the Building Official shall be open for inspection as a public record at the City facility designated by the Building Official.
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Packet Pg. 510 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 41 (b) Copy of Approved Plans. Before duplicating in whole or part the approved plans, the Building Official shall request the written permission of the certified, licensed or registered professional or his or her successor, if any, who signed the original documents and the written permission of the original or current owner of the building, or, if the building is part of a common interest development, with the written permission of the board of directors or governing body of the association established to manage the common interest development to duplicate the plans.
(c) Written Request to Owner and Professionals. The written request to a licensed, registered, or certified professional may be made by sending a registered letter to the licensed, registered, or certified professional requesting his or her permission to duplicate the official copy of the plans and sending with the registered letter, a copy of the affidavit furnished by the Building Official, which has been completed and signed by the person requesting to duplicate the official copy of the plans. The Building Official shall send registered letters to the most recent address of the licensed, registered, or certified professional available from the California State Board that licensed, registered or certified the professional.
(d) Cost to Provide Copies. The City Council may establish a fee to be paid by any person who requests the Building Official to duplicate the official copy of any plans pursuant to this Section, in an amount which it determines is reasonably necessary to cover the costs pursuant to this Section.
(e) Approval or Authorization Unreasonably Withheld. The certified, licensed, or registered professional's refusal to permit the duplication of the plans is unreasonable if, upon request from the Building Official, the professional does either of the following:
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Packet Pg. 511 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 42 (1) Fails to respond within thirty days of receipt by the professional of the request. However, if the Building Official determines that the professional is unavailable to respond within thirty days of receipt of the request due to serious illness, travel, or other extenuating circumstances, the Building Official shall extend the time period to allow the professional adequate time to respond, as determined to be appropriate to the individual circumstance, but not to exceed sixty days.
(2) Refuses to give his or her permission for the duplication of the plans after receiving the signed affidavit and registered letter specified in subsections (b) and (c). (f) Requestor's Affidavit. The Building Official shall furnish the form of an affidavit to be completed and signed by any person requesting to duplicate the approved plans, which contains provisions stating all of the following:
(1) That the copy of the plans shall only be used for the maintenance, operation, and use of the building.
(2) That drawings are instruments of professional service and are incomplete without the interpretation of the certified, licensed, or registered professional of record. (3) That subdivision (a) of Section 5536.25 of the Business and Professions Code states that a licensed architect who signs plans, specifications, reports, or documents shall not be responsible for damage caused by subsequent changes to, or use of, those plans, specifications, reports, or documents where the subsequent changes or uses, including changes or uses made by State or local governmental agencies, are not authorized or approved in writing by the licensed architect who originally signed the plans, specifications, reports, or documents, provided that the written authorization or approval was not unreasonably withheld by the architect and the architectural service
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Packet Pg. 512 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 43 rendered by the architect who signed the plans, specifications, reports, or documents was not also a proximate cause of the damage.
§ 8.08.160. Connection to utilities.
(a) Utility and Energy Connections. Persons shall not make connections from a utility or other source of electrical power; natural gas; potable, reclaimed or gray water; or solar energy, to building service equipment, which is regulated by applicable codes and standards and for which a permit is required by this Code, until approved by the Official. (b) Temporary Connections. The Building Official may authorize the temporary connection of the building service equipment to a source of: electrical power; natural gas; potable, reclaimed or gray water; or solar energy for the purpose of testing building service equipment, or for use under a Temporary Certificate of Occupancy. (c) Connection after Order to Disconnect. Persons shall not make connections from a source of: electrical power; natural gas; potable, reclaimed or gray water; or solar energy, nor supply energy or fuel to building service equipment which has been disconnected or ordered to be disconnected by the Building Official or the use of which has been ordered to be discontinued by the Building Official until the Building Official authorizes the reconnection and use of such equipment.
§ 8.08.170. Abrasive blasting regulations.
(a) Purpose. The purpose of this Section is to establish minimum standards for abrasive blasting; to safeguard property and public welfare; and to reduce human exposure to noxious materials such as lead and asbestos. (b) Definitions. The following words or phrases, as used in this Section shall have the following meanings:
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Packet Pg. 513 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 44 “Abrasive blasting” is the cleaning or preparing of a surface by forcibly propelling a stream of abrasive material against the surface.
“Abrasive material” is any material used in an abrasive blasting operation including, but not limited to, sand slag, steel shot, garnet or walnut shells. “Certified lead inspector/assessor” means an individual who is currently certified in accordance with the California Code of Regulations Title 17 Section 35005. “Certified lead project designer” means an individual who is currently certified in accordance with the California Code of Regulations Title 17 Section 35006. “Certified lead project monitor” means an individual who is currently certified in accordance with the California Code of Regulations Title 17 Section 35007. “Certified lead supervisor” means an individual who is currently certified in accordance with the California Code of Regulations Title 17 Section 35008. “Certified lead worker” means an individual who is currently certified in accordance with the California Code of Regulations Title 17 Section 35009. “Lead-contaminated dust” means lead-contaminated dust as defined pursuant to the California Code of Regulations Title 17 Section 35035. “Lead-contaminated soil” means lead-contaminated soil as defined pursuant to the California Code of Regulations Title 17 Section 35036.
“Lead hazard” means lead hazard as defined pursuant to the California Code of Regulations Title 17 Section 35037.
“Lead-related construction work” means lead-related construction work as defined pursuant to the California Code of Regulations Title 17 Section 35040.
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Packet Pg. 514 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 45 (c) Permit Required. No person shall do any exterior abrasive blasting sandblasting within the City without first obtaining a permit. A permit shall be required for each separate work location or contractor. A permit issued pursuant to this Section shall require compliance with all local, State, and Federal regulations, including, but not limited to, waste disposal, urban runoff control, and asbestos emission control per the South Coast Air Quality Management District Rule 1403.
(d) Application. To obtain a permit, the applicant shall file an application with the Building Official. Each application shall state the location, name and address of the responsible party, estimated times abrasive blasting will take place, amount of insurance for property damage and public liability that the applicant carries, the name of the insurance company issuing the policy and the contractor qualifications. (e) Required Test Submittal Documents. Each application for abrasive sandblasting shall also include a determination of the lead content of each surface(s) to be abraded and shall be made by a certified lead inspector/assessor. This determination shall be based on a representative sample of paints chips. Samples shall be collected in accordance with a sampling plan developed for each separate work location. Samples shall be analyzed by a laboratory currently accredited by the State of California Department of Health Services, California Environmental Laboratory Accreditation Program (ELAP). Analysis of surface coatings and materials shall be performed in a manner that meets the requirements of subsection (d)(9) and subsection (n)(4) of Title 8 California Code of Regulations Section 1532.1.
(f) Qualifications. Where the lead content of a surface(s) is below six hundred parts per million (ppm), the contractor shall be required to have a California State Licensing
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Packet Pg. 515 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 46 Board license with a specialty contractor classification C61 (D38 Sand and Water Blasting) per the California Code of Regulations Title 16, Division 8, Article 3.
Where the lead content of surface(s) is six hundred ppm or greater the contractor shall be required to have a California State Licensing Board license with a specialty contractor classification C61 (D38 Sand and Water Blasting) per the California Code of Regulations Title16, Division 8, Article 3. In addition, individuals who perform all work including the preparation of the work plan, abatement, and clearance shall be properly qualified in accordance with the California Code of Regulations Title 17, Division 1, Chapter 8, Article 1, Section 35001 et seq. Lead abatement plans shall be prepared by a certified lead project designer or lead project monitor; lead abatement work shall be performed by a certified lead supervisor(s) and certified lead worker(s). All clearance work shall be performed by a certified lead inspector(s)/assessor(s) or a certified lead project monitor(s).
(g) Lead Hazard. No person shall perform lead-related construction work on any surface in a manner that creates a lead hazard pursuant to California Health and Safety Code Section 105255(a). Where lead concentrations in paint are six hundred ppm or greater and abrasive blasting has been performed, a clearance inspection shall be performed by a certified lead inspector/assessor. In no case following abrasive blasting shall residual soil concentrations of lead exceed four hundred ppm, unless a prior determination established a background lead concentration in soil above four hundred ppm, in which case no residual soil concentration of lead shall exceed the background levels.
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Packet Pg. 516 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 47 (h) Noise Restrictions. Abrasive blasting shall comply with the noise standards of Municipal Code Section 4.12.110.
(i) Dry Sandblasting Limits. No dry abrasive blasting shall be permitted except upon special permission of the Building Official. Permission shall be granted only in those situations where wet abrasive blasting cannot be done due to unique circumstances. Any application for dry abrasive blasting shall state thereon the reasons why wet abrasive blasting cannot be used and the additional precautions that will be taken to protect the public.
(j) Notice Prior to Abrasive Blasting. A minimum of three days' notice shall be given to owners, tenants and occupants of all structures within one hundred fifty feet of the site on which abrasive blasting is to be done.
(k) Additional Requirements. At the Building Official’s discretion, restrictions in addition to the standards set forth in this chapter may be imposed on a case-by-case basis, when such additional restrictions are necessary to protect the public health and safety. § 8.08.180. Responsibility for Code enforcement in mobile home parks. (a) Local Authority. City Council hereby reaffirms Resolution Number 2536 (CCS) adopted November 11, 1961, whereby the City assumes responsibility for enforcement of State of California regulations and requirements for mobile home parks. § 8.08.190. Temporary trailer permits.
(a) House-Type Trailers. Whenever the expression “house-type trailers” is used in this Section, it shall mean house trailers, trailer coaches, mobile homes, and similar vehicles as are defined in Section 18000 et seq., of the California Health and Safety Code.
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Packet Pg. 517 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 48 (b) Regulations. The following regulations shall apply to house-type trailers other than mobile homes located in mobile home parks for use other than as living accommodations.
No person, firm or corporation shall use, store, or place a house-type trailer for any purpose or in any manner except as in these regulations provided:
(1) No person, firm or corporation shall use a house-type trailer for any purpose or in any manner without first obtaining a written permit from the Building Official authorizing such use, storage, or placement.
(2) No person, firm or corporation shall use, store or place a house-type trailer for any purpose or in any manner in violation of or in nonconformance with any of the terms provided in a permit issued by the Building Official for use, storage, or placement of said house-type trailer.
(c) Permit Standards. The Building Official shall be guided by the following standards in the issuance of permits for the use, storage, and placement of house-type trailers:
(1) No house-type trailer shall be used in any residential zone for any purpose other than storage thereof, except when used in connection with the erection of new structures.
(2) No house-type trailer or house-type trailers singly, in connection groups, or otherwise shall be used for any purpose on any lot or parcel, as defined in Article IX of this Code, for a cumulative period of more than six months in any twelve consecutive months, except as hereinafter provided for any purpose other than storage thereof. (3) Except in connection with the erection of new structures, no house-type trailer shall be used for any purpose not directly connected and associated with a business or activity conducted within an enclosed building on the lot or parcel upon which
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Packet Pg. 518 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 49 it is used or upon a lot or parcel immediately adjacent or contiguous thereto which is under the ownership, operation, or direct control of the person, firm or corporation to whom the permit is issued.
(4) No permit shall be issued for the use of a house-type trailer unless there are legally provided toilet facilities located within a reasonable distance not to exceed two hundred feet from the closest point of said house-type trailer, which toilet facilities are owned, operated, or under the direct control of the permittee. (5) The total space occupied by a house-type trailer or trailers used under such permit shall not exceed one percent of the total square footage of the enclosed portion of the building described above for the activity, provided that the space occupied by the house-type trailer may be limited to one house-type trailer used in connection with any business or businesses which are related to each other and are, directly or indirectly, under a common ownership or management, if the space which would be occupied by any house-type trailers in excess of one is normally used for parking of automobiles or has been so used within three months of the time of the application for the permit, and only if the automobiles so displaced may be accommodated on other off-street parking facilities owned or controlled by permittee.
(d) Permit Time and Frequency Limits. The permit issued hereunder may be extended for a period not to exceed one year, provided that in the event of such an extension, no further permit shall be issued for use on the same or adjacent premises or on premises owned, operated, or controlled by the permittee or his or her successor or successors in interest for a period of two years succeeding expiration of the extended permit. § 8.08.200. Bracing of water heaters.
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Packet Pg. 519 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 50 Prior to any building sale, or as part of any building permit or inspection carried out by the Building and Safety Division, all water heaters shall be braced in conformance with the minimum standards established by the Division of the State Architect or California Building Code.
§ 8.08.210. Building addresses.
(a) Assigning of Address Ranges to Land. The City Engineer shall assign address numbers to all parcels of land in the City of Santa Monica and shall indicate the same upon an official City map.
One hundred numbers shall be assigned to each and every block between streets and avenues and wherever such streets and avenues do not extend through any platted or unplatted lands, the number shall be assigned to the spaces between such streets if extended through such lands.
(b) Assigning of Addresses to Buildings or Use of Land. The Building Official shall assign address numbers to buildings and when land is used for approved purposes.
To facilitate emergency services and record keeping, the Building Official shall assign only one numerical address for any new building. Portions of a building divided for separate tenants shall use unit numbers or letters subordinate to the main numerical address. Addresses shall not be assigned to accessory structures. The Building Official may grant exceptions to these requirements when requested by the Fire Chief or Chief of Police to improve emergency response efforts or to facilitate City record keeping. (c) Posting of Building Addresses. All buildings shall display the assigned address number so as to be visible from the street upon which the address is based. § 8.08.220. Expedited solar system permitting.
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Packet Pg. 520 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 51 Solar energy systems which qualify for expedited permit processing, pursuant to Government Code Section 65850.5, shall be subject to the administrative permitting procedures set forth in the City's Solar Energy System Permit Expediting Ordinance. § 8.08.230. Expedited electric vehicle charging station permitting.
Electric vehicle charging stations which qualify for expedited permit processing, pursuant to Government Code Section 65850.7, shall be subject to the administrative permitting procedures set forth in the City's Electric Vehicle Charging Station Permit Expediting Ordinance.
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Packet Pg. 521 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 52 SECTION 2. CHAPTER 8.12 – BUILDING CODE
§ 8.12.010. Adoption.
That certain document entitled “California Building Code, 2025 Edition,” which adopts by reference the International Building Code, 2025 Edition, as published by the California Building Standards Commission and the International Code Council including “Seismic Hazard Maps,” as published by the United States Geological Survey (excluding Chapter 1 Division II, and Chapters 7A, 16A, 17A, 18A, 19A, 21A, 22A), including Chapter 1, Division I, and Appendix J are hereby adopted with the local amendments and provisions of this Chapter, and with Chapters 8.18 and 8.48 through 8.80 of the Santa Monica Municipal Code, as the Building Code of the City of Santa Monica. § 8.12.020. Local amendments to the California Building Code.
Notwithstanding any provisions of the California Building Code, California Building Standards Code, State Housing Law or other codes adopted by any Chapter in Article VIII of the Municipal Code to the contrary, the following local amendments shall apply § 8.12.040. Essential facilities.
The following facilities are designated as essential facilities, which are necessary for emergency operations subsequent to a natural or man-made disaster: police stations, fire stations and City Hall East. Such facilities shall be categorized as Risk Category IV as defined in Chapter 16 of the California Building Code.
§ 8.12.050. Supplemental land hazard zone requirements.
In addition to those areas recognized under the State Seismic Hazards Mapping Act, certain portions of the City are hereby established as Seismic Hazard Zones and Geologic Hazard Zones. Said zones shall be known as outlined, illustrated and designated in the
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Packet Pg. 522 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 53 Safety Element of the General Plan on the Districting Maps. Said maps together with all legends, indices and explanatory notes thereon are hereby made a part of these codes.
It is further provided that adjustments and changes may be made hereafter in the boundaries of said zones by the Building Official to implement the Safety Element of the General Plan as additional geologic or subgrade data is made public.
For the purposes of these codes, all construction within the scope of these codes that is within a Land Hazard Zone shall be subject to special design requirements, which are necessary to effect the stated purpose of these codes. Special design requirements shall conform to the guidelines of the California Department of Conservation, Division of Mines and Geology.
§ 8.12.070. Fire retardant roofing.
Section 1505.1 of the California Building Code is amended to read as follows:
All roofs shall be Class A or B roofing assemblies in accordance with the Building Code. The use of non-fire-retardant wood shingles or non-fire-retardant shakes for new or replacement roofing is prohibited. Class A or B roof assemblies and roof coverings shall be listed and tested in accordance with ASTM E108 or UL 790. In addition, fire-treated wood roof covering shall be tested in accordance with ASTM D2898.
Section R902.1 of the California Residential Code is amended to read as follows:
Roof decks shall be covered with materials as set forth in Section R904 or with roof coverings as set forth in Section R905. A minimum Class A, B or C roofing shall be installed in areas designated by this section or where the edge of the roof deck is less than 3 feet (914 mm) form a lot line. Where Class A, B or C roof assemblies
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Packet Pg. 523 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 54 are required, they shall be tested in accordance with ASTM E 108 or UL 790. Where required, the roof assembly shall be listed and identified as to class by an approved testing agency. The use of non-fire-retardant wood shingles or non-fire-retardant shakes for new or replacement roofing is prohibited.
§ 8.12.080. General structural design provisions.
(a) Rooftop Coverings. Section 1507.3.1 of the California Building Code is amended to read as follows:
1507.3.1 Deck Requirements. Concrete and clay tile shall be installed only over solid structural sheathing.
(b) Subdiaphragm Design. Section 1613.5.2 is added to Chapter 16 of the 2025 California Building Code to read as follows:
1613.5.2 Wood Diaphragms. Modify ASCE 7, Section 12.11.2.2.3 to read as follows:
12.11.2.2.3 Wood Diaphragms.
For structures assigned to Seismic Design Category D, E or F, wood diaphragms supporting concrete or masonry walls shall comply with the following:
1. The spacing of continuous ties shall not exceed 40 feet. Added chords of diaphragms may be used to form subdiaphragms to transmit the anchorage forces to the main continuous crossties.
2. The maximum diaphragm shear used to determine the depth of the subdiaphragm shall not exceed 75% of the maximum diaphragm shear. (c) Hillside Building. Section 1613.6 is added to Chapter 16 of the California Building Code to read as follows:
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Packet Pg. 524 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 55 1613.6 Seismic Design Provisions for Hillside Buildings. 1613.6.1 Purpose. The purpose of this section is to establish minimum regulations for the design and construction of new buildings and additions to existing buildings when constructing such buildings on or into slopes steeper than one unit vertical in three units horizontal (33.3%). These regulations establish minimum standards for seismic force resistance to reduce the risk of injury or loss of life in the event of earthquakes.
1613.6.2 Scope. The provisions of this section shall apply to the design of the lateral-force- resisting system for hillside buildings at and below the base level diaphragm. The design of the lateral-force-resisting system above the base level diaphragm shall be in accordance with the provisions for seismic and wind design as required elsewhere in this division.
Exception: Non-habitable accessory buildings and decks not supporting or supported from the main building are exempt from these regulations. 1613.6.3 Definitions. For the purposes of this section certain terms are defined as follows:
BASE LEVEL DIAPHRAGM is the floor at, or closest to, the top of the highest level of the foundation.
DIAPHRAGM ANCHORS are assemblies that connect a diaphragm to the adjacent foundation at the uphill diaphragm edge.
DOWNHILL DIRECTION is the descending direction of the slope approximately perpendicular to the slope contours.
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Packet Pg. 525 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 56 FOUNDATION is concrete or masonry which supports a building, including footings, stem walls, retaining walls, and grade beams.
FOUNDATION EXTENDING IN THE DOWNHILL DIRECTION is a foundation running downhill and approximately perpendicular to the uphill foundation.
HILLSIDE BUILDING is any building or portion thereof constructed on or into a slope steeper than one unit vertical in three units horizontal (33.3%). If only a portion of the building is supported on or into the slope, these regulations apply to the entire building.
PRIMARY ANCHORS are diaphragm anchors designed for and providing a direct connection as described in Sections 1613.6.5 and 1613.6.7.3 between the diaphragm and the uphill foundation.
SECONDARY ANCHORS are diaphragm anchors designed for and providing a redundant diaphragm to foundation connection, as described in Sections 1613.6.6 and 1613.6.7.4.
UPHILL DIAPHRAGM EDGE is the edge of the diaphragm adjacent and closest to the highest ground level at the perimeter of the diaphragm.
UPHILL FOUNDATION is the foundation parallel and closest to the uphill diaphragm edge.
1613.6.4 Analysis and Design.
1613.6.4.1 General. Every hillside building within the scope of this section shall be analyzed, designed, and constructed in accordance with the provisions of this division. When the code-prescribed wind design produces greater effects, the wind
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Packet Pg. 526 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 57 design shall govern, but detailing requirements and limitations prescribed in this and referenced sections shall be followed.
1613.6.4.2 Base Level Diaphragm-Downhill Direction. The following provisions shall apply to the seismic analysis and design of the connections for the base level diaphragm in the downhill direction.
1613.6.4.2.1 Base for Lateral Force Design Defined. For seismic forces acting in the downhill direction, the base of the building shall be the floor at or closest to the top of the highest level of the foundation.
1613.6.4.2.2 Base Shear. In developing the base shear for seismic design, the response modification coefficient (R) shall not exceed 5 for bearing wall and building frame systems. The total base shear shall include the forces tributary to the base level diaphragm including forces from the base level diaphragm. 1613.6.5 Base Shear Resistance-Primary Anchors.
1613.6.5.1 General. The base shear in the downhill direction shall be resisted through primary anchors from diaphragm struts provided in the base level diaphragm to the foundation.
1613.6.5.2 Location of Primary Anchors. A primary anchor and diaphragm strut shall be provided in line with each foundation extending in the downhill direction.
Primary anchors and diaphragm struts shall also be provided where interior vertical lateral-force-resisting elements occur above and in contact with the base level diaphragm. The spacing of primary anchors and diaphragm struts or collectors shall in no case exceed 30 feet (9144 mm).
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Packet Pg. 527 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 58 1613.6.5.3 Design of Primary Anchors and Diaphragm Struts. Primary anchors and diaphragm struts shall be designed in accordance with the requirements of Section 1613.6.8.
1613.6.5.4 Limitations. The following lateral-force-resisting elements shall not be designed to resist seismic forces below the base level diaphragm in the downhill direction:
1. Wood structural panel wall sheathing,
2. Cement plaster and lath,
3. Gypsum wallboard, and
4. Tension only braced frames.
Braced frames designed in accordance with the requirements of Section 2205.2.1.2 may be used to transfer forces from the primary anchors and diaphragm struts to the foundation provided lateral forces do not induce flexural stresses in any member of the frame or in the diaphragm struts. Deflections of frames shall account for the variation in slope of diagonal members when the frame is not rectangular.
1613.6.6. Base Shear Resistance-Secondary Anchors.
1613.6.6.1 General. In addition to the primary anchors required by Section 1613.6.5, the base shear in the downhill direction shall be resisted through secondary anchors in the uphill foundation connected to diaphragm struts in the base level diaphragm.
Exception: Secondary anchors are not required where foundations extending in the downhill direction spaced at not more than 30 feet (9144
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Packet Pg. 528 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 59 mm) on center extend up to and are directly connected to the base level diaphragm for at least 70% of the diaphragm depth.
1613.6.6.2 Secondary Anchor Capacity and Spacing. Secondary anchors at the base level diaphragm shall be designed for a minimum force equal to the base shear, including forces tributary to the base level diaphragm, but not less than 600 pounds per lineal foot (8.76 kN/m) based on Allowable Stress Design (ASD) levels.
The secondary anchors shall be uniformly distributed along the uphill diaphragm edge and shall be spaced a maximum of four feet (1219 mm) on center. 1613.6.6.3 Design. Secondary anchors and diaphragm struts shall be designed in accordance with Section 1613.6.8.
1613.6.7 Diaphragms Below the Base Level-Downhill Direction. The following provisions shall apply to the lateral analysis and design of the connections for all diaphragms below the base level diaphragm in the downhill direction. 1613.6.7.1 Diaphragm Defined. Every floor level below the base level diaphragm shall be designed as a diaphragm.
1613.6.7.2 Design Force. Each diaphragm below the base level diaphragm shall be designed for all tributary loads at that level using a minimum seismic force factor not less than the base shear coefficient.
1613.6.7.3 Design Force Resistance-Primary Anchors. The design force described in Section 1613.6.7.2 shall be resisted through primary anchors from diaphragm struts provided in each diaphragm to the foundation. Primary anchors shall be provided and designed in accordance with the requirements and limitations of Section 1613.6.5.
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Packet Pg. 529 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 60 1613.6.7.4 Design Force Resistance-Secondary Anchors. 1613.6.7.4.1 General. In addition to the primary anchors required in Section 1613.6.7.3, the design force in the downhill direction shall be resisted through secondary anchors in the uphill foundation connected to diaphragm struts in each diaphragm below the base level.
Exception: Secondary anchors are not required where foundations extending in the downhill direction, spaced at not more than 30 feet (9144 mm) on center, extend up to and are directly connected to each diaphragm below the base level for at least 70% of the diaphragm depth. 1613.6.7.4.2 Secondary Anchor Capacity. Secondary anchors at each diaphragm below the base level diaphragm shall be designed for a minimum force equal to the design force but not less than 300 pounds per lineal foot (4.38 kN/m) based on Allowable Stress Design (ASD) levels. The secondary anchors shall be uniformly distributed along the uphill diaphragm edge and shall be spaced a maximum of four feet (1219 mm) on center.
1613.6.7.4.3 Design. Secondary anchors and diaphragm struts shall be designed in accordance with Section 1613.6.8.
1613.6.8 Primary and Secondary Anchorage and Diaphragm Strut Design.
Primary and secondary anchors and diaphragm struts shall be designed in accordance with the following provisions:
1. Fasteners. All bolted fasteners used to develop connections to wood members shall be provided with square plate washers at all bolt heads and nuts.
Washers shall be minimum 0.229 inch by 3 inches by 3 inches (5.82 mm by 76
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Packet Pg. 530 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 61 mm by 76 mm) in size. Nuts shall be tightened to finger tight plus 1/2 wrench turn prior to covering the framing.
2. Fastening. The diaphragm to foundation anchorage shall not be accomplished by the use of toenailing, nails subject to withdrawal, or wood in cross-grain bending or cross-grain tension.
3. Size of Wood Members. Wood diaphragm struts collectors, and other wood members connected to primary anchors shall not be less than three-inch (76 mm) nominal width. The effects of eccentricity on wood members shall be evaluated as required per Item 9.
4. Design. Primary and secondary anchorage, including diaphragm struts, splices, and collectors shall be designed for 125% of the tributary force.
5. Allowable Stress Increase. The one-third allowable stress increase permitted under Section 1605.3.2 shall not be taken when the working (allowable) stress design method is used.
6. Steel Element of Structural Wall Anchorage System. The strength design forces for steel elements of the structural wall anchorage system, with the exception of anchor bolts and reinforcing steel, shall be increased by 1.4 times the forces otherwise required.
7. Primary Anchors. The load path for primary anchors and diaphragm struts shall be fully developed into the diaphragm and into the foundation. The foundation must be shown to be adequate to resist the concentrated loads from the primary anchors.
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Packet Pg. 531 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 62 8. Secondary Anchors. The load path for secondary anchors and diaphragm struts shall be fully developed in the diaphragm but need not be developed beyond the connection to the foundation.
9. Symmetry. All lateral force foundation anchorage and diaphragm strut connections shall be symmetrical. Eccentric connections may be permitted when demonstrated by calculation or tests that all components of force have been provided for in the structural analysis or tests.
10. Wood Ledgers. Wood ledgers shall not be used to resist cross-grain bending or cross- grain tension.
1613.6.9 Lateral-Force-Resisting Elements Normal to the Downhill Direction. 1613.6.9.1 General. In the direction normal to the downhill direction, lateral-forceresisting elements shall be designed in accordance with the requirements of this section.
1613.6.9.2 Base Shear. In developing the base shear for seismic design, the response modification coefficient (R) shall not exceed 5 for bearing wall and building frame systems.
1613.6.9.3 Vertical Distribution of Seismic Forces. For seismic forces acting normal to the downhill direction the distribution of seismic forces over the height of the building using Section 12.8.3 of ASCE 7 shall be determined using the height measured from the top of the lowest level of the building foundation. 1613.6.9.4 Drift Limitations. The story drift below the base level diaphragm shall not exceed 0.007 times the story height at strength design force level. The total drift from the base level diaphragm to the top of the foundation shall not exceed
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Packet Pg. 532 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 63 3/4 inch (19 mm). Where the story height or the height from the base level diaphragm to the top of the foundation varies because of a stepped footing or story offset, the height shall be measured from the average height of the top of the foundation. The story drift shall not be reduced by the effect of horizontal diaphragm stiffness.
1613.6.9.5 Distribution of Lateral Forces.
1613.6.9.5.1 General. The design lateral force shall be distributed to lateral-forceresisting elements of varying heights in accordance with the stiffness of each individual element.
1613.6.9.5.2 Wood Structural Panel Sheathed Walls. The stiffness of a stepped wood structural panel shear wall may be determined by dividing the wall into adjacent rectangular elements, subject to the same top of wall deflection.
Deflections of shear walls may be estimated by AWC SDPWS Section 4.3.2.
Sheathing and fastening requirements for the stiffest section shall be used for the entire wall. Each section of wall shall be anchored for shear and uplift at each step.
The minimum horizontal length of a step shall be eight feet (2438 mm) and the maximum vertical height of a step shall be two feet, eight inches (813 mm). 1613.6.9.5.3 Reinforced Concrete or Masonry Shear Walls. Reinforced concrete or masonry shear walls shall have forces distributed in proportion to the rigidity of each section of the wall.
1613.6.9.6 Limitations. The following lateral force-resisting-elements shall not be designed to resist lateral forces below the base level diaphragm in the direction normal to the downhill direction:
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Packet Pg. 533 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 64 1. Cement plaster and lath,
2. Gypsum wallboard, and
3. Tension-only braced frames.
Braced frames designed in accordance with the requirements of Section 2205.2.1.2 of this Code may be designed as lateral-force-resisting elements in the direction normal to the downhill direction, provided lateral forces do not induce flexural stresses in any member of the frame. Deflections of frames shall account for the variation in slope of diagonal members when the frame is not rectangular. 1613.6.10 Specific Design Provisions.
1613.6.10.1 Footings and Grade Beams. All footings and grade beams shall comply with the following:
1. Grade beams shall extend at least 12 inches (305 mm) below the lowest adjacent grade and provide a minimum 24-inch (610 mm) distance horizontally from the bottom outside face of the grade beam to the face of the descending slope.
2. Continuous footings shall be reinforced with at least two No. 4 reinforcing bars at the top and two No. 4 reinforcing bars at the bottom.
3. All main footing and grade beam reinforcement steel shall be bent into the intersecting footing and fully developed around each corner and intersection.
4. All concrete stem walls shall extend from the foundation and reinforced as required for concrete or masonry walls.
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Packet Pg. 534 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 65 1613.6.10.2 Protection Against Decay and Termites. All wood to earth separation shall comply with the following:
1. Where a footing or grade beam extends across a descending slope, the stem wall, grade beam, or footing shall extend up to a minimum 18 inches (457 mm) above the highest adjacent grade.
Exception: At paved garage and doorway entrances to the building, the stem wall need only extend to the finished concrete slab, provided the wood framing is protected with a moisture proof barrier.
2. Wood ledgers supporting a vertical load of more than 100 pounds per lineal foot (1.46 kN/m) based on Allowable Stress Design (ASD) levels and located within 48 inches (1219 mm) of adjacent grade are prohibited. Galvanized steel ledgers and anchor bolts, with or without wood nailers, or treated or decay resistant sill plates supported on a concrete or masonry seat, may be used. 1613.6.10.3 Sill Plates. All sill plates and anchorage shall comply with the following:
1. All wood framed walls, including nonbearing walls, when resting on a footing, foundation, or grade beam stem wall, shall be supported on wood sill plates bearing on a level surface.
2. Power-driven fasteners shall not be used to anchor sill plates except at interior nonbearing walls not designed as shear walls. 1613.6.10.4 Column Base Plate Anchorage. The base of isolated wood posts (not framed into a stud wall) supporting a vertical load of 4,000 pounds (17.8 kN)
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Packet Pg. 535 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 66 based on Allowable Stress Design (ASD) levels or more and the base plate for a steel column shall comply with the following:
1. When the post or column is supported on a pedestal extending above the top of a footing or grade beam, the pedestal shall be designed and reinforced as required for concrete or masonry columns. The pedestal shall be reinforced with a minimum of four No. 4 bars extending to the bottom of the footing or grade beam.
The top of exterior pedestals shall be sloped for positive drainage.
2. The base plate anchor bolts or the embedded portion of the post base, and the vertical reinforcing bars for the pedestal, shall be confined with two No. 4 or three No. 3 ties within the top five inches (127 mm) of the concrete or masonry pedestal. The base plate anchor bolts shall be embedded a minimum of 20 bolt diameters into the concrete or masonry pedestal. The base plate anchor bolts and post bases shall be galvanized and each anchor bolt shall have at least two galvanized nuts above the base plate.
1613.6.10.5 Steel Beam to Column Supports. All steel beam to column supports shall be positively braced in each direction. Steel beams shall have stiffener plates installed on each side of the beam web at the column. The stiffener plates shall be welded to each beam flange and the beam web. Each brace connection or structural member shall consist of at least two 5/8 inch (15.9 mm) diameter machine bolts.
(d) Suspended Ceilings. Add Section 1613.7 to Chapter 16 of the 2025 California Building Code to read as follows:
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Packet Pg. 536 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 67 1613.7 Suspended Ceilings. Minimum design and installation standards for suspended ceilings shall be determined in accordance with the requirements of Section 2506.2.1 of this Code and this subsection.
1613.7.1 Scope. This part contains special requirements for suspended ceilings and lighting systems. Provisions of Section 13.5.6 of ASCE 7 shall apply except as modified herein.
1613.7.2 General. The suspended ceilings and lighting systems shall be limited to 6 feet (1,828 mm) below the structural deck unless the lateral bracing is designed by a licensed engineer or architect.
1613.7.3 Sprinkler Heads. All sprinkler heads (drops) except fire-resistance-rated floor/ ceiling or roof/ceiling assemblies, shall be designed to allow for free movement of the sprinkler pipes with oversize rings, sleeves or adaptors through the ceiling tile. Sprinkler heads and other penetration shall have a 2-inch (50 mm) oversize ring, sleeve, or adapter through the ceiling tile to allow for free movement of at least 1-inch (25 mm) in all horizontal directions. Alternatively, a swing joint that can accommodate 1-inch (25 mm) of ceiling movement in all horizontal directions is permitted to be provided at the top of the sprinkler head extension.
Sprinkler heads penetrating fire-resistance-rated floor/ceiling or roof/ceiling assemblies shall comply with Section 714 of this Code.
1613.7.4 Special Requirements for Means of Egress. Suspended ceiling assemblies located along means of egress serving an occupant load of 30 or more shall comply with the following provisions.
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Packet Pg. 537 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 68 1613.7.4.1 General. Ceiling suspension systems shall be connected and braced with vertical hangers attached directly to the structural deck along the means of egress serving an occupant load of 30 or more and at lobbies accessory to Group A Occupancies. Spacing of vertical hangers shall not exceed 2 feet (610 mm) on center along the entire length of the suspended ceiling assembly located along the means of egress or at the lobby.
1613.7.4.2 Assembly Device. All lay-in panels shall be secured to the suspension ceiling assembly with two hold-down clips minimum for each tile within a 4-foot (1,219 mm) radius of the exit lights and exit signs.
1613.7.4.3 Emergency Systems. Independent supports and braces shall be provided for light fixtures required for exit illumination. Power supply for exit illumination shall comply with the requirements of Section 1008.3 of this Code. 1613.7.4.4 Support for Appendages. Separate support from the structural deck shall be provided for all appendages such as light fixtures, air diffusers, exit signs, and similar elements.
§ 8.12.090. Structural observation and special instructions. (a) Structural Observation—General. Amend Section 1704.6 of the California Building Code to read as follows:
1704.6 Structural Observations. Where required by the provisions of Section 1704.6.1, the owner or the owner's authorized agent shall employ a structural observer to perform structural observations. Structural observation does not include or waive the responsibility for the inspections in Section 110 or the special
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Packet Pg. 538 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 69 inspections in Section 1705 or the other section of this code. The structural observer shall be one of the following individuals:
1. The registered design professional responsible for the structural design, or
2. A registered design professional designated by the registered design professional responsible for the structural design.
The owner or owner's authorized agent shall coordinate and call a preconstruction meeting between the structural observer, contractors, affected subcontractors and special inspectors. The structural observer shall preside over the meeting. The purpose of the meeting shall be to identify the major structural elements and connections that affect the vertical and lateral load resisting systems of the structure and to review scheduling of the required observations. A record of the meeting shall be included in the report submitted to the Building Official.
Observed deficiencies shall be reported in writing to the owner or owner's authorized agent, special inspector, contractor and the Building Official. Upon the form prescribed by the Building Official, the structural observer shall submit to the Building Official a written statement at each significant construction stage stating that the site visits have been made and identifying any reported deficiencies which, to the best of the structural observer's knowledge, have not been resolved. A final report by the structural observer which states that all observed deficiencies have been resolved is required before acceptance of the work by the Building Official. (b) Special Inspection for Concrete Construction. Amend Section 1705.3 of the 2025 California Building Code to read as follows:
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Packet Pg. 539 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 70 1705.3 Concrete Construction. The special inspections and tests for concrete construction shall be as required by this section and Table 1705.3.
Exceptions: Special inspections and tests shall not be required for:
1. Isolated spread concrete footings of buildings three stories or less above grade plane that are fully supported on earth or rock, where the structural design of the footing is based on a specified compressive strength, f'c, no greater than 2,500 pounds per square inch (psi) (17.2 MPa) regardless of the compressive strength specific in the construction documents or used in the footing construction.
2. Continuous concrete footings supporting walls of buildings three stories or less in height that are fully supported on earth or rock where:
2.1. The footings support walls of light-frame construction;
2.2. The footings are designed in accordance with Table 1809.7 or
2.3. The structural design of the footing is based on a specified compressive strength, f'c, no greater than 2,500 pounds per square inch (psi) (17.2 MPa), regardless of the compressive strength specified in the construction documents or used in the footing construction.
3. Nonstructural concrete slabs supported directly on the ground, including prestressed slabs on grade, where the effective prestress in the concrete is less than 150 psi (1.03 MPa).
4. Concrete patios, driveways and sidewalks, on grade.
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Packet Pg. 540 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 71 TABLE 1705.3
REQUIRED VERIFICATION AND INSPECTION OF CONCRETE CONSTRUCTION § 8.12.100. Foundations.
(a) Permanent Wood Foundation Systems. Amend Section 1807.1.4 of the 2025 California Building Code to read as follows:
1807.1.4 Permanent Wood Foundations Systems. Permanent wood foundation systems shall be designed and installed in accordance with AWC PWF. Lumber and plywood shall be treated in accordance with AWPA U1 (Commodity Specification A, Special Requirement 4.2) and shall be identified in accordance
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Packet Pg. 541 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 72 with Section 2303.1.9.1. Permanent wood foundation systems shall not be used for structures assigned to Seismic Design Category D, E or F. (b) Prescriptive Design of Foundation Walls. Amend Section 1807.1.6 of the 2025 California Building Code to read as follows:
1807.1.6 Prescriptive Design of Concrete and Masonry Foundation Walls.
Prescriptive design of concreate and masonry foundation walls. Concrete and masonry foundation walls that are laterally supported at the top and bottom shall be permitted to be designed and constructed in accordance with this section.
Prescriptive design of foundation walls shall not be used for structures assigned to Seismic Design Category D, E or F.
(c) General. Amend Section 1809.3 of the 2025 California Building Code to read as follows:
1809.3 Stepped Footings. The top surface of footings shall be level. The bottom surface of footings is permitted to have a slope not exceeding one unit vertical in ten units horizontal (ten percent slope). Footings shall be stepped where it is necessary to change the elevation of the top surface of the footing or where the surface of the ground slopes more than one unit vertical in ten units horizontal (ten percent slope).
For structures assigned to Seismic Design Category D, E or F, the stepping requirement shall also apply to the top surface of grade beams supporting walls.
Footings shall be reinforced with four No. 4 rebar. Two bars shall be placed at the top and bottom of the footings as shown in Figure 1809.3.
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Packet Pg. 542 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 73 FIGURE 1809.3 STEPPED FOOTING
(d) Prescriptive Footings. Amend Section 1809.7 and Table 1809.7 of the 2025 California Building Code to read as follows:
1809.7 Prescriptive Footings for Light-Frame Construction. Where a specific design is not provided, concrete or masonry-unit footings supporting walls of lightframe construction shall be permitted to be designed in accordance with Table 1809.7. Light-frame construction using prescriptive footings in Table 1809.7 shall not exceed one story above grade plane for structures assigned to Seismic Design Category D, E or F.
TABLE 1809.7
PRESCRIPTIVE FOOINTS SUPPORTING WALLS OF
LIGH-FRAME CONSTRUCTION a,b,c,d,e
NUMBER OF FLOORS
SUPPORTED BY THE FOOTING
WIDTH OF
FOOTING
(inches)
THICKNESS OF
FOOTING (inches)
1 12 6
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Packet Pg. 543 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 74 2 15 6
3 18 8
For SI: 1 inch = 25.4 mm, 1 foot = 304.8 mm
a. Depth of footings shall be in accordance with Section 1809.4. b. The ground under the floor shall be permitted to be excavated to the elevation of the top of the footing.
c. See Section 1905 for additional requirements for concrete footings of structures assigned to Seismic Design Category C, D, E or F.
d. For thickness of foundation walls, see Section 1807.1.6. e. Footings shall be permitted to support a roof addition to the stipulated number of floors. Footings supporting roof only shall be as required for supporting one floor. (e) Timber Footings. Amend Section 1809.12 of the 2025 California Building Code to read as follows:
1809.12 Timber Footings. Timber footings shall be permitted for buildings of Type V construction and as otherwise approved by the Building Official. Such footings shall be treated in accordance with AWPA U1 (Commodity Specification A, Use Category 4B). Treated timbers are not required where placed entirely below permanent water level, or where used as capping for wood piles that project above the water level over submerged or marsh lands. The compressive stresses perpendicular to grain in untreated timber footings supported on treated piles shall not exceed 70 percent of the allowable stresses for the species and grade of timber as specified in the ANSI/AWC NDS. Timber footings shall not be used in structures assigned to Seismic Design Category D, E or F.
(f) Timber. Amend Section 1810.3.2.4 of the 2025 California Building Code to read as follows:
1810.3.2.4 Timber. Timber deep foundation elements shall be designed as piles or poles in accordance with ANSI/AWC NDS. Round timber elements shall conform to ASTM D 25. Sawn timber elements shall conform to DOC PS-20.
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Packet Pg. 544 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 75 Timber deep foundation elements shall not be used in structures assigned to Seismic Design Category D, E or F.
(g) Embedded Posts and Poles. Section 1807.3.1 of the 2025 California Building Code is amended to read as follows:
1807.3.1 Limitations. The design procedures outlined in this section are subject to the following limitations:
1. The frictional resistance for structural walls and slabs on silts and clays shall be limited to one-half of the normal force imposed on the soils by the weight of the fooling or slab.
2. Posts embedded in earth shall not be used to provide lateral support for structural or nonstructural materials such as plaster, masonry or concrete unless bracing is provided that develops the limited deflection required.
Wood poles shall be treated in accordance with AWPA U1 for sawn timber posts (Commodity Specification A, Use Category 4B) and for round timber posts (Commodity Specification B, Use Category 4B). Wood poles and posts embedded in direct contact with soil shall not be used for structures assigned to Seismic Design Category D, E or F.
Exception: Wood poles and posts embedded in direct contact with soil may be used to support nonhabitable, nonoccupiable structures such as fences when approved by the building official.
§ 8.12.110. Reserved.
§ 8.12.120. Concrete and masonry fireplaces and chimneys.
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Packet Pg. 545 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 76 (a) Existing Concrete and Masonry Fireplaces and Chimneys. Where construction work of any kind is on the same wall or plane as an existing concrete or masonry fireplace and/or chimney, and where the fireplace and/or chimney does not meet the requirements of the current California Building Code, the fireplace and/or chimney shall:
(1) Be retrofitted, to meet a minimum of seventy-five percent of the design load requirements in the California Building Code and in accordance with all applicable laws, including the City's Zoning, and Landmark and Historic Preservation laws; (2) Be demolished, in accordance with all applicable laws, including the City's Zoning, and Landmark and Historic Preservation laws.
§ 8.12.140. Wood construction.
(a) Fastener Requirements. Amend Section 2304.10.2 of the 2025 California Building Code to read as follows:
2304.10.2 Fastener Requirements. Connections for wood members shall be designed in accordance with the appropriate methodology in Section 2302.1. The number and size of fasteners connecting wood members shall not be less than that set forth in Table 2304.10.1. Staple fasteners in Table 2304.10.2 shall not be used to resist or transfer seismic forces in structures assigned to Seismic Design Category D, E or F.
Exception: Staples may be used to resist or transfer seismic forces when the allowable shear values are substantiated by cyclic testing and approved by the building official.
(b) Wood Used in Retaining Wall and Cribs. Amend Section 2304.12.8 of the California Building Code to read as follows:
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Packet Pg. 546 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 77 2304.12.8 Wood Used in Retaining Walls and Cribs. Wood used in retaining walls and cribs. Wood installed in retaining or crib walls shall be preservative treated in accordance with AWPA U1 for soil and fresh water use. Wood shall not be used in retaining or crib walls for structures assigned to Seismic Design Category D, E or F.
(c) Quality of Nails. Section 2304.10.3.1 is added to Chapter 23 of the California Building Code to read as follows:
2304.10.3.1 Quality of Nails. In Seismic Design Category D, E or F, mechanically driven nails used in wood structural panel shear walls shall meet the same dimensions as that required for hand-driven nails, including diameter, minimum length and minimum head diameter. Clipped head or box nails are not permitted in new construction. The allowable design value for clipped head nails in existing construction may be taken at no more than the nail-head-area ratio of that of the same size hand-driven nails.
(d) Hold-Down Connectors. Section 2305.4 is added to Chapter 23 of the California Building Code to read as follows:
2305.4 Hold-Down Connectors. In Seismic Design Category D, E or F, holddown connectors shall be designed to resist shear wall overturning moments using approved cyclic load values or 75 percent of the allowable seismic load values that do not consider cyclic loading of the product. Connector bolts into wood framing shall require steel plate washers on the post on the opposite side of the anchorage device. Plate size shall be a minimum of 0.229 inch by 3 inches by 3 inches (5.82
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Packet Pg. 547 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 78 mm by 76 mm by 76 mm) in size. Hold-down connectors shall be tightened to finger tight plus 1/2 wrench turn just prior to covering the wall framing. (e) Wood-Frame Diaphragms. Amend Section 2306.2 of the California Building Code to read as follows:
2306.2 Wood-Frame Diaphragms. Wood-frame diaphragms shall be designed and constructed in accordance with AWC SDPWS. Where panels are fastened to framing members with staples, requirements and limitations of AWC SDPWS shall be met and the allowable shear values set forth in Table 2306.2(1) or 2306.2(2) shall only be permitted for structures assigned to Seismic Design Category A, B, or C.
Exception: Allowable shear values where panels are fastened to framing members with staples may be used if such values are substantiated by cyclic testing and approved by the Building Official.
The allowable shear values in Tables 2306.2(1) and 2306.2(2) are permitted to be increased 40 percent for wind design.
Wood structural panel diaphragms used to resist seismic forces in structures assigned to Seismic Design Category D, E or F shall be applied directly to the framing members.
Exception: Wood structural panel diaphragms are permitted to be fastened over solid lumber planking or laminated decking, provided the panel joints and lumber planking or laminated decking joints do not coincide.
(f) Wood Frame Shear Walls. Amend Section 2306.3 and Section 2307.2 of the California Building Code to read as follows:
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Packet Pg. 548 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 79 2306.3 Wood-Frame Shear Walls. Wood-frame shear walls shall be designed and constructed in accordance with ANCI/AWC SDPWS. For structures assigned to Seismic Design Category D, E, or F, application of Tables 4.3A of ANSI/AWC SDPWS shall include the following:
1. Wood structural panel thickness for shear walls shall not be less than 3/8 inch thick and studs shall not be spaced at more than 16 inches on center.
2. The maximum nominal unit shear capacities for 3/8 inch wood structural panels resisting seismic forces in structures assigned to Seismic Design Category D, E or F is 400 pounds per linear foot (plf).
Exception: Other nominal unit shear capacities may be permitted if such values are substantiated by cyclic testing and approved by the Building Official.
3. Nails shall be placed not less than 1/2-inch in from the panel edges and not less than 3/8-inch from the edge of the connecting members for shear greater than 350 plf using ASD or 500 plf using LRFD. Nails shall be placed not less than 3/8 inch from panel edges and not less than 1/4-inch from the edge of the connecting members for shears of 350 plf or less using ASD or 500 plf or less using LRFD.
For structures assigned to Seismic Design Category D, application of Table 4.3C of AWC SDPWS shall not be used below the top level in a multi-level building.
Where panels are fastened to framing members with staples, requirements and limitations of AWC SDPWS shall be met and the allowable shear values set forth
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Packet Pg. 549 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 80 in Table 2306.3(1), 2306.3(2) or 2306.3(3) shall only be permitted for structures assigned to Seismic Design Category A, B, or C.
Exception: Allowable shear values where panels are fastened to framing members with staples may be used if such values are substantiated by cyclic testing and approved by the Building Official.
The allowable shear values in Tables 2306.3(1) and 2306.3(2) are permitted to be increased 40 percent for wind design. Panels complying with ANSI/APA PRP-210 shall be permitted to use design values for Plywood Siding in the AWC SDPWS. 2307.2 Wood-Frame Shear Walls. Wood-frame shear walls shall be designed and constructed in accordance with Section 2306.3 as applicable. (g) Braced Wall Line Support. Amend Section 2308.6.5 of the California Building Code to read as follows:
2308.6.5 Foundation Requirements. Braced wall lines shall be supported by continuous foundations. For structures in Seismic Design Categories D and E, exterior braced wall panels shall be in the same plane vertically with the foundation or the portion of the structure containing the offset shall be designed in accordance with accepted engineering practice and Section 2308.1.1. (h) Braced Wall Sheathing. Table 2308.6.1 of the 2022 Edition of the California Building Code is amended to read as follows:
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Packet Pg. 550 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 81 (i) Attachment of Sheathing. Amend Section 2308.10.3 of the California Building Code to read as follows:
2308.10.3 Attachment of Sheathing. Fastening of braced wall panel sheathing shall not be less than that prescribed in Table 2308.10.3(1) or 2304.10.2. Wall sheathing shall not be attached to framing members by adhesives. Staple fasteners in Table 2304.10.2 shall not be used to resist or transfer seismic forces in structures assigned to Seismic Design Category D, E or F.
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Packet Pg. 551 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 82 Exception: Staples may be used to resist or transfer seismic forces when the allowable shear values are substantiated by cyclic testing and approved by the Building Official.
All braced wall panels shall extend to the roof sheathing and shall be attached to parallel roof rafters or blocking above with framing clips (18 gauge minimum) spaced at maximum 24 inches (6,096 mm) on center with four 8d nails per leg (total eight 8d nails per clip). Braced wall panels shall be laterally braced at each top corner and at maximum 24-inch (6,096 mm) intervals along the top plate of discontinuous vertical framing.
(j)(k) Retaining Walls. Section 1807.2 of the California Building Code is amended to read as follows:
1807.2 Retaining walls. Retaining walls shall be designed in accordance with Sections 1807.2.1 through 1807.2.4. Retaining walls over 4' in height assigned to Seismic Design Category D, E or F shall not be partially or wholly constructed of wood.
§ 8.12.150. Swimming pools, spas, hot tubs, and ponds.
(a) Fencing Regulations.
(1) Standards for New Enclosures. Every person, firm or corporation owning land on which there is situated a swimming pool, spa, hot tub, pond or other body of water which contains water eighteen inches or more in depth at any point shall completely surround such body of water or property with a fence, wall or other structure not less than five feet above the adjacent grade at all places and with no opening therein more than four inches in maximum dimensions. Any gate in such fence shall have a latch at least
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Packet Pg. 552 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 83 five feet above the underlying ground and such gate shall be self-closing and secured when adults are not present.
(2) Existing Enclosures. Every person, firm or corporation owning land on which there is situated a swimming pool, pond or other body of water which contains water eighteen inches or more in depth at any point shall completely surround such body of water or property with a fence, wall or other structure not less than four and one-half feet above the adjacent grade at all places and with no opening therein more than four inches in maximum dimensions. Any gate in such fence shall have a latch at least four and one- half feet above the underlying ground and such gate shall be self-closing and secured when adults are not present.
For the purposes of this Section, existing enclosures are those enclosures that were constructed under valid permit issued prior to July 1, 1999. (3) Requirements for Nonconforming Enclosures. When an existing pool enclosure is replaced or repaired in excess of fifty percent of its length, the enclosure shall be made to conform to all of the requirements for a new enclosure under prevailing law.
(4) Applicability of Other Codes and Laws. The provisions of this Section are in addition to the pool enclosure requirements for public or private pools as required in Chapter 31 B of the California Building Code.
When conflicting provisions or requirements occur between the provisions of this Section, the Technical Codes, and other codes or laws, the most restrictive provisions or requirements shall govern.
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Packet Pg. 553 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 84 SECTION 3. CHAPTER 8.18 – EXISTING BUILDING CODE
§ 8.18.010. Adoption.
That certain document entitled “California Existing Building Code, 2025 Edition,” which adopts by reference, portions of the International Existing Building Code, 2025 Edition, as published by the California Building Standards Commission and the International Code Council (excluding Sections 1.8.4 through 1.8.10, 1.9.2, Chapter 1, Division II, Sections 301.1.2 and 301.1.3, Sections 317 through 323, and Appendix Chapter A4) is hereby adopted as the Existing Building Code of the City of Santa Monica.
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Packet Pg. 554 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 85 SECTION 4. CHAPTER 8.20 – HISTORICAL BUILDING CODE
§ 8.20.010. Adopted.
That certain document entitled “California Historical Building Code, 2025 Edition,” as published by the California Building Standards Commission and the International Code Council is hereby adopted as the Historical Building Code of the City of Santa Monica.
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Packet Pg. 555 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 86 SECTION 5. CHAPTER 8.22 – RESIDENTIAL BUILDING CODE
§ 8.22.010. Adoption.
That certain document entitled “California Residential Code, 2025 Edition,” which adopts by reference the International Residential Code, 2024 Edition, as published by the California Building Standards Commission and the International Code Council (excluding Chapter 1, Division II, R309), including Appendix J of the 2025 Edition of the California Building Code are hereby adopted with local amendments and provisions of this Chapter of the Santa Monica Municipal Code, as the Residential Code of the City of Santa Monica. § 8.22.020. Local amendments to the California Residential Code.
Notwithstanding any provisions of the 2025 California Residential Code, 2025 California Building Standards Code, State Housing Law or other codes adopted by any Chapter in Article VIII of the Municipal Code to the contrary, the following local amendments shall apply.
§ 8.22.030. Residential structural provisions.
(a) Slopes Steeper than 33-1/3 Percent. Add Section R301.1.5 to the California Residential Code to read as follows:
R301.1.4 Seismic Design Provisions for Buildings Constructed On or Into Slopes Steeper Than One Unit Vertical In Three Units Horizontal (33.3 Percent Slope). The design and construction of new buildings and additions to existing buildings when constructed on or into slopes steeper than one unit vertical in three units horizontal (33.3 percent slope) shall comply with Section 1613.6 of the California Building Code.
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Packet Pg. 556 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 87 (b) Irregular Buildings. Amend Items 1, 3, and 5 of Section R301.2.2.2.6 to the California Residential Code to read as follows:
R301.2.2.2.6.
1. Shear wall or braced wall offsets out of plane. Conditions where exterior shear wall lines or braced wall panels are not in one plane vertically from the foundation to the uppermost story in which they are required.
3. Shear wall or braced wall offsets in plane. Conditions where the end of a braced wall panel occurs over an opening in the wall below.
5. Floor level offset. Conditions where portions of a floor level are vertically offset.
(c) Application. Amend Section R501.2 of the California Residential Code to read as follows:
R501.2 Requirements. Floor construction shall be capable of accommodating all loads in accordance with Section 301 and of transmitting the resulting loads to the supporting structural elements. Mechanical or plumbing fixtures and equipment shall be attached (or anchored) to the structure in accordance with Section R301.2.2.11.
(d) Equipment Anchorage. Section R301.2.2.11 is added to Chapter 3 of the California Residential Code to read as follows:
R301.2.2.11 Anchorage of Mechanical, Electrical, or Plumbing Components and Equipment. Mechanical, electrical, or plumbing components and equipment shall be anchored to the structure. Anchorage of the components and equipment shall be designed to resist loads in accordance with the International Building Code
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Packet Pg. 557 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 88 and ASCE 7, except where the component is positively attached to the structure and flexible connections are provided between the component and associated ductwork, piping, and conduit; and either:
1. The component weighs 400 lb. (1,780 N) or less and has a center of mass located 4 ft. (1.22 m) or less above the supporting structure; or
2. The component weighs 20 lb. (89 N) or less or, in the case of a distributed system, 5 lb./ft. (73 N/m) or less.
(e) Openings in Horizontal Diaphragms. Add Section R503.2.4 to Chapter 5 of the California Residential Code to read as follows:
R503.2.4 Openings in Horizontal Diaphragms. Openings in horizontal diaphragms with a dimension perpendicular to the joist that is greater than 4 feet (1.2 m) shall be constructed in accordance with Figure R503.2.4.
Figure R503.2.4
Openings in Horizontal Diaphragms
a. Blockings shall be provided beyond headers.
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Packet Pg. 558 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 89 b. Metal ties not less than 0.058 inch [1.47 mm (16 galvanized gage)] by 1.5 inches (38 mm) wide with eight 16d common nails on each side of the header-joist intersection. The metal ties shall have a minimum yield of 33,000 psi (227 MPa). c. Openings in diaphragms shall be further limited in accordance with Section R301.2.2.6.
(f) Bracing Requirement. Amend Table R602.10.3(3) of the California Residential Code to read as follows:
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Packet Pg. 559 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 90 4.N.a
Packet Pg. 560 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 91 For SI: 1 inch = 25.4 mm, 1 foot = 305 mm, 1 pound per square foot = 0.0479 kPa. a. Linear interpolation shall be permitted.
b. Wall bracing lengths are based on a soil site class “D.” Interpolation of bracing length between the SDS values associated with the Seismic Design Categories shall be permitted when a site-specific SDS value is determined in accordance with Section 1613.2 of the California Building Code. c. Where the braced wall line length is greater than 50 feet, braced wall lines shall be permitted to be divided into shorter segments having lengths of 50 feet or
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Packet Pg. 561 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 92 less and the amount of bracing within each segment shall be in accordance with this table.
d. Method LIB shall have gypsum board fastened to at least one side with nails or screws per Table R602.3(1) for exterior sheathing or Table R702.3.5 for interior gypsum board. Spacing of fasteners at panel edges shall not exceed 8 inches. e. Method CS-SFB does not apply in Seismic Design Categories D0, D1, and D2.
f. Methods GB and PCP braced wall panel h/w ratio shall not exceed 1:1 in SDC D0, D1, or D2. Methods DWB, SFB, PBS, and HPS are not permitted in SDC D0, D1, or D2.
(g) Bracing Methods. Amend Table R602.10.4 of the California Residential Code to read as follows:
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Packet Pg. 562 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 93 4.N.a
Packet Pg. 563 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 94 For SI: 1 inch = 25.4 mm, 1 foot = 305 mm, 1 degree = 0.0175 rad, 1 pound per square foot = 47.8 N/m2, 1 mile per hour = 0.447 m/s.
a. Adhesive attachment of wall sheathing, including Method GB, shall not be permitted in Seismic Design Categories C, D0, D1, and D2. b. Applies to panels next to garage door opening when supporting gable end wall or roof load only. May only be used on one wall of the garage. In Seismic Design Categories D0, D1, and D2, roof covering dead load may not exceed 3 psf. c. Garage openings adjacent to a Method CS-G panel shall be provided with a header in accordance with Table R502.5(1). A full height clear opening shall not be permitted adjacent to a Method CS-G panel.
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Packet Pg. 564 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 95 d. Method CS-SFB does not apply in Seismic Design Categories D0, D1, and D2 and in areas where the wind speed exceeds 100 mph.
e. Method applies to detached one- and two-family dwellings in Seismic Design Categories D0 through D2 only.
f. Methods GB and PCP braced wall panel h/w ratio shall not exceed 1:1 in SDC D0, D1, or D2. Methods LIB, DWB, SFB, PBS, HPS, and PFG are not permitted in SDC D0, D1, or D2.
g. Use of staples in braced wall panels shall be prohibited in SDC D0, D1, or D2.
(h) Alternate Braced Wall Panel. Amend Figure R602.10.6.1 of the California Residential Code to read as follows:
FIGURE R602.10.6.1
METHOD ABW—ALTERNATE BRACED WALL PANEL
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Packet Pg. 565 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 96 (i) Portal Frame. Amend Figure R602.10.6.2 of the California Residential Code to read as follows:
FIGURE R602.10.6.2
METHOD PFH-PORTAL FRAME WITH HOLD-DOWNS AT DETACHED GARAGE
DOOR OPENINGS
(j) Minimum Length of Braced Wall Panels. Table R602.10.5 of the California Residential Code is amended to read as follows:
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Packet Pg. 566 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 97 TABLE. R602.10.5
a. Linear interpolation shall be permitted.
b. Use the actual length where it is greater than or equal to the minimum length.
c. Maximum header height for PFH is 10 feet in accordance with Figure R602.10.6.2, but wall height shall be permitted to be increased to 12 feet with pony wall.
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Packet Pg. 567 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 98 d. Maximum header height for PFG is 10 feet in accordance with Figure R602.10.6.3, but wall height shall be permitted to be increased to 12 feet with pony wall.
e. Maximum header height for CS-PF is 10 feet in accordance with Figure R602.10.6.4, but wall height shall be permitted to be increased to 12 feet with pony wall.
(k) Braced Wall Panel. Section R602.10.2.3 of the California Residential Code is amended to read as follows:
R602.10.2.3 Minimum Number of Braced Wall Panels. Braced wall lines with a length of 16 feet (4,877 mm) or less shall have a minimum of two braced wall panels of any length or one braced wall panel equal to 48 inches (1,219 mm) or more. Braced wall lines greater than 16 feet (4,877 mm) shall have a minimum of two braced wall panels. In Seismic Design Category D0, D1, or D2, no braced wall panel shall have a contributing length less than 48 inches in length or as required in Section R602.10.3, whichever is greater.
(l) Method CS-PF. Amend Figure R602.10.6.4 of the California Residential Code to read as follows:
FIGURE R602.10.6.4
METHOD CS-PF-CONTINUOUSLY SHEATHED PORTAL FRAME PANEL
CONSTRUCTION
FRONT ELEVATION SECTION
For SI: 1 inch = 25.4 mm, 1 foot = 304.8 mm
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Packet Pg. 568 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 99 (m) Additional Requirements. Add Section R803.2.4 to Chapter 8 of the California Residential Code to read as follows:
R803.2.4 Openings in Horizontal Diaphragms. Openings in horizontal diaphragms shall conform with Section R503.2.4.
(n) Parapet Walls. Section R606.4.4 of the California Residential Code is amended to read as follows:
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Packet Pg. 569 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 100
R606.4.4 Parapet Walls. Unreinforced solid masonry parapet walls shall not be less than 8 inches (203 mm) thick and their height shall not exceed four times their thickness. Unreinforced hollow unit masonry parapet walls shall be not less than 8 inches (203 mm) thick, and their height shall not exceed three times their thickness. Masonry parapet walls in areas subject to wind loads of 30 pounds per square foot (1.44 kPa) or located in Seismic Design Category D0, D1, or D2, or on townhouses in Seismic Design Category C shall be reinforced in accordance with Section R606.12.
(o) Masonry Elements. Section R606.12.2.2.3 of the California Residential Code is amended to read as follows:
R606.12.2.2.3 Reinforcement Requirements for Masonry Elements. Masonry elements listed in Section R606.12.2.2.2 shall be reinforced in either the horizontal or vertical direction as shown in Figure R606.11(23) and in accordance with the following:
1. Horizontal reinforcement. Horizontal joint reinforcement shall consist of at least one No. 4 bar spaced not more than 48 inches (1,219 mm). Horizontal reinforcement shall be provided within 16 inches (406 mm) of the top and bottom of these masonry elements.
2. Vertical reinforcement. Vertical reinforcement shall consist of at least one No. 4 bar spaced not more than 48 inches (1,219 mm). Vertical reinforcement shall be within 8 inches (203 mm) of the ends of masonry walls. § 8.22.050. Residential foundations.
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Packet Pg. 570 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 101
(a) Foundation Application. Amend Section R401.1 of the California Residential Code to read as follows:
R401.1 Application. The provisions of this chapter shall control the design and construction of the foundation and foundation spaces for all buildings. In addition to the provisions of this chapter, the design and construction of foundations in areas prone to flooding as established by Table R301.2(1) shall meet the provisions of Section R322. Wood foundations shall be designed and installed in accordance with AWC PWF.
Exception: The provisions of this chapter shall be permitted to be used for wood foundations only in the following situations:
1. In buildings that have no more than two floors and a roof.
2. When interior basement and foundation walls are constructed at intervals not exceeding 50 feet (15,240 mm).
Wood foundations in Seismic Design Category D0, D1, or D2 shall not be permitted.
Exception: In non-occupied, single-story, detached storage sheds and similar uses other than carport or garage, provided the gross floor area does not exceed 200 square feet, the plate height does not exceed 12 feet in height above the grade plane at any point, and the maximum roof projection does not exceed 24 inches. (b) Continuous Footings. Sections R403.1.2, R403.1.3.6 and R403.1.5 of the California Residential Code are amended to read as follows:
R403.1.2 Continuous Footing in Seismic Design Categories D0, D1, or D2.
Exterior walls of buildings located in Seismic Design Categories D0, D1, and D2
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Packet Pg. 571 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 102
shall be supported by continuous solid or fully grouted masonry or concrete footings. All required interior braced wall panels in buildings located in Seismic Design Categories D0, D1, and D2 shall be supported on continuous foundations.
R403.1.3.6 Isolated Concrete Footings. In detached one- and two-family dwellings located in Seismic Design Category A, B, or C, that are three stories or less in height, and constructed with stud bearing walls, isolated plain concrete footings supporting columns or pedestals are permitted.
R403.1.5 Slope. The top surface of footings shall be level. The bottom surface of footings shall be permitted to have a slope not exceeding one unit vertical in 10 units horizontal (10 percent slope). Footings shall be stepped where it is necessary to change the elevation of the top surface of the footing or where the surface of the ground slopes more than one unit vertical in 10 units horizontal (10 percent slope).
For structures located in Seismic Design Categories D0, D1, or D2, stepped footings shall be reinforced with four No. 4 rebar. Two bars shall be placed at the top and bottom of the footings as shown in Figure R403.1.5.
FIGURE R403.1.5 STEPPED FOOTING
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Packet Pg. 572 Attachment: ORD-Building Code Local Amendments 2d (7352 : Building Code Local Amendments - Second Reading) 103
(c) Wood Foundation Walls. Amend Section R404.2 of the California Residential Code to read as follows:
R404.2 Wood Foundation Walls. Wood foundation walls shall be constructed in accordance with the provisions of Sections R404.2.1 through R404.2.6 and with the details show in figures R403.1(2) and R403.1(3). Wood foundation walls shall not be used for structures located in Seismic Design Category D0, D1 or D2. § 8.22.060. Residential concrete and masonry chimneys.
(a) Vertical Reinforcing. Amend Section R1001.3.1 of the California Residential Code to read as follows:
R1001.3.1 Vertical Reinforcing. For chimneys up to 40 inches (1,016 mm) wide, four No. 4 continuous vertical bars adequately anchored into the concrete foundation shall be placed between wythes of solid masonry or within the cells of
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hollow unit masonry and grouted in accordance with Section R606. Grout shall be prevented from bonding with the flue liner so that the flue liner is free to move with thermal expansion. For chimneys more than 40 inches (1,016 mm) wide, two additional No. 4 vertical bars adequately anchored into the concrete foundation shall be provided for each additional flue incorporated into the chimney or for each additional 40 inches (1,016 mm) in width or fraction thereof. § 8.22.080. Residential wood construction.
(a) Fastener Schedule. Amend Lines 20, 21, 24 and 34-37 of Table R602.3(1) of the California Residential Code to read as follows:
For SI: 1 inch = 25.4 mm, 1 foot = 304.8 mm, 1 mile per hour = 0.447 m/s; 1 ksi =
6.895 MPa.
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(b) Alternate Attachment. Amend footnote “b” of Table R602.3(2) and Section R602.3.2 of the California Residential Code to read as follows:
b.Staples shall have a minimum crown width of 7/16-inch on diameter except as noted. Use of staples in roof, floor, subfloor, and braced wall panels shall be prohibited in Seismic Design Category D0, D1 or D2.
R602.3.2 Exception: In other than Seismic Design Category D0, D1 or D2, a single top plate used as an alternative to a double top plate shall comply with the following:
1. The single top plate shall be tied at corners, intersecting walls, and at in-line splices in straight wall lines in accordance with Table R602.3.2.
2. The rafters or joists shall be centered over the studs with a tolerance of not more than 1 inch (25 mm)
3. Omission of the top plate is permitted over headers where the headers are adequately tied to adjacent wall sections in accordance with Table R602.3.2.
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SECTION 6. CHAPTER 8.24 – ELECTRICAL CODE
§ 8.24.010. Adoption.
That certain document entitled “California Electrical Code, 2025 Edition,” which adopts by reference the National Electrical Code, 2024 Edition, as published by the California Building Standards Commission and the National Fire Protection Association including Article 89, Informative Annex C, Informative Annex F, are hereby adopted with the local amendments and provisions of this Chapter, as the Electrical Code of the City of Santa Monica.
§ 8.24.020. Local amendments to the California Electrical Code.
Notwithstanding any provisions of the California Electrical Code, California Building Standards Code, or other codes adopted by any Chapter in Article VIII of the Municipal Code to the contrary, the following local amendments shall apply. § 8.24.040. Electrical appliances, devices, materials and equipment regulations. (a) Use of Approved Materials. No person, firm or corporation shall use any electrical material, device, appliance or equipment, designed or intended for attachment, directly or indirectly, to any electrical system, circuit or electrical service for light, heat or power in the City unless such electrical material, device, appliance or equipment complies with the provisions of this Chapter. The Building Official is hereby empowered to enforce the provisions of this Chapter.
(b) Rating. All electrical materials, devices, appliances, or equipment designed or intended for attachment, directly or indirectly, to any electrical system, circuit or electrical service for light, heat or power, shall be only those that conform with the requirements of this Chapter. Each such article shall bear or contain the makers name, trademark or
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identification symbol, together with such rating by the manufacturer as may be necessary to determine the intended use. The correct operating voltage, amperage and total watts shall be stated and no person shall remove, alter, deface or obliterate any such marking. (c) Revocation. Any approval granted by the Building Official may be revoked if the electrical material, device, appliance, or equipment is found to be hazardous, unsuitable for the purpose used or intended, or does not conform with the standards under which it was approved for use.
(d) Exceptions. The provisions of this Chapter shall not be deemed to apply to:
(1) Safe, substantial, used or second-hand devices or appliances, provided that all parts or equipment used in rebuilding or reconstruction shall conform in all particulars with the National Standards for such article, and provided further, that such articles shall have the same degree of safety to life and property as may then be required in a new article of the same type.
(2) Electrical materials, devices, appliances and equipment which are safe and suitable for the purpose used or intended, provided such materials, devices, appliances and equipment are already fully covered and regulated by existing laws and ordinances now in effect.
(3) Vehicles or motor vehicle equipment.
(4) Industrial or commercial appliances which are to be used in a specific location, and which have been submitted to a recognized laboratory for approval as conforming to the standards required hereof but on which final approval is still pending; provided, however, that exemption from the provisions of this Code shall be granted separately for each appliance only when satisfactory written evidence has been filed that
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laboratory approval has been applied for, and shall continue in force only during such time as the Building Official has reason to believe that the testing laboratory will grant final approval certifying compliance to the prescribed standards. § 8.24.050. Used materials.
Previously used materials shall not be re-used in any work without the advance approval of the Building Official.
§ 8.24.090. Protection of metallic enclosures in a marine environment.
Where a metallic enclosure is installed outdoors within 402.4 meters (0.25 miles) from the mean shoreline, the enclosure shall have adequate protection against severe corrosive influences.
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SECTION 7. CHAPTER 8.28 – MECHANICAL CODE
§ 8.28.010. Adoption.
That certain document entitled “California Mechanical Code, 2025 Edition,” which adopts by reference the Uniform Mechanical Code, 2024 Edition, as published by the California Building Standards Commission and the International Association of Plumbing and Mechanical Officials (excluding Chapter 1, Division I), including Chapter 1, Division II, are hereby adopted as the Mechanical Code of the City of Santa Monica.
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SECTION 8. CHAPTER 8.32 – PLUMBING CODE
§ 8.32.010. Adoption.
That certain document entitled “California Plumbing Code, 2025 Edition,” which adopts by reference the Uniform Plumbing Code, 2018 Edition, as published by the California Building Standards Commission and the International Association of Plumbing and Mechanical Officials (excluding Chapter 1, Division I), including Chapter 1, Division II, Appendices A, B, D, I, M, N, are hereby adopted with the local amendments and provisions of this Chapter, as the Plumbing Code of the City of Santa Monica. § 8.32.020. Local amendments to the California Plumbing Code.
Notwithstanding any provisions of the California Plumbing Code, California Building Standards Code, or other codes adopted by any Chapter in Article VIII of the Municipal Code to the contrary, the following local amendments shall apply. § 8.32.040. Water softener using dry wells for discharge.
Water softener systems using dry wells for the discharge of effluents are prohibited, except for systems with regeneration cycles discharging quantities of total dissolved solids that do not exceed those stipulated in the water quality objectives set by the Regional Water Quality Control Board.
§ 8.32.070. Seismic gas shutoff devices.
(a) Purpose. The purpose of this Section is to reduce the risks of fires caused by leaks in fuel gas piping caused from earthquakes by use of earthquake-actuated automatic gas shutoff systems.
(b) Scope. The provisions of this section shall apply to:
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(1) Any new building, structure or mobilehome park with fuel gas piping, for which an application for permit for construction was first submitted on or after January 1, 2008.
(2) Any existing building or structure or mobilehome park with fuel gas piping for which an application for alteration or addition is submitted on or after January 1, 2008, when such alteration or addition is valued at more than ten thousand dollars. (3) Any existing building or structure or mobilehome park with fuel gas piping on or after January 1, 2008 for which an agreement for sale or exchange was first entered into.
(4) Any replacement in part or whole of an existing fuel gas service from utility owned meter to the point of entry into the building or structure. (c) Definitions. For the purpose of this Section, certain terms, phrases, words and their derivatives shall be construed as specified in this Section. Where terms are not defined, they shall have their ordinarily accepted meanings within the context with which they are used.
“Agreement of sale or exchange” means any agreement or written instrument which provides that title to any property shall thereafter be transferred from one owner to another owner.
“Customer-owned gas piping” means all parts of the gas piping system downstream of the gas utility point of delivery, including, but not limited to, downstream of the gas utility meter and service tee (also known as a bypass tee). “Application for permit” means a written document submitted to the City in order to obtain a permit to erect, construct, enlarge, alter, repair, move, improve, convert or
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remove a portion of any building, structure or building service equipment including but not limited to combination building permits and single trade permits. “Seismic gas shutoff device” means a seismic gas shutoff device installed on customer- owned gas piping certified by the State Architect pursuant to Section 19202 of the Health and Safety Code. Notwithstanding any other provision of law, “seismic gas shutoff device” does not include any device installed on a gas distribution system owned or operated by a public utility.
(d) Duty to Install and Maintain Device. The owner of any building, structure or mobilehome park subject to the provisions of this Section shall obtain a permit, install and maintain a seismic gas shutoff device on the customer owned gas piping when one of the triggering events specified in subsection (b) of this Section occurs. (1) For agreement of sale or exchange or qualifying alterations or additions to individual condominium units, the owner of the individual condominium shall obtain a permit, install and maintain a seismic gas shutoff device on the portion of the customer owned gas piping that serves the individual condominium unit if such a device does not exist on the customer owned gas piping that serves the entire building. (2) Seismic gas shutoff devices installed prior to January 1, 2008 on either customer owned gas piping or on a gas distribution system owned or operated by a public utility are deemed to comply with the requirements of this Section provided they remain installed and maintained according to the terms of their original approval. (e) Unreasonable Hardship. The Building Official may grant exceptions to the provisions of this Section when legal, physical or economic constraints will not allow compliance without creating an unreasonable hardship. Unreasonable economic
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hardship shall be deemed to exist when the Building Official determines that the fair market value of the cost of installation of the seismic gas shutoff device exceeds twenty percent of the valuation of other alterations being proposed. (f) Effect on Sale and Exchange of Property. No sale or exchange of property shall be invalidated solely because of the failure of any person to comply with any provision of this Section unless such failure is an act or omission which would be a valid ground for rescission of such sale or exchange in the absence of this Section. (g) Incentives. All such applications shall receive priority service as defined in Santa Monica Municipal Code Chapter 1.20.
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SECTION 9. CHAPTER 8.36 – ENERGY CODE
§ 8.36.010. Adoption.
That certain document entitled “2025 Building Energy Efficiency Standards— Standards for Residential and Nonresidential Buildings” which adopts Part 6 of Title 24 and Part 1, Chapter 10 of Title 24 of the California Code of Regulations, as published by the California Building Standards Commission and the California Energy Commission, is hereby adopted as the Energy Code of the City of Santa Monica. § 8.36.020. Reserved.
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SECTION 10. CHAPTER 8.39 – WILDLAND-URBAN INTERFACE CODE
8.39.010 Adoption.
That certain document entitled “California Wildland-Urban Interface Code, 2025 Edition,” which adopts by reference the International Wildland-Urban Interface Code, 2024 Edition, as published by the California Building Standards Commission, are hereby adopted with the local amendments and provisions of this Chapter as the Wildland-Urban Interface Code of the City of Santa Monica.
8.39.020 Local amendments to the California Wildland-Urban Interface Code Notwithstanding any provisions of the California Wildland-Urban Interface Code, California Building Standards Code, State Housing Law or other codes adopted by any Chapter in Article VIII of the Municipal Code to the contrary, the following local amendments shall apply.
(a) Chapter 6, Section 604.2 of the 2025 California Wildland-Urban Interface Code is amended to read:
604.2 Application.
Buildings and structures located in the following areas shall maintain the required hazardous vegetation and fuel management:
1. All unincorporated lands designated as a State Responsibility Area (SRA).
2. Land designated as a High and/or Very High Fire Hazard Severity Zone by a city or local agency.
3. Land designated in a city or local agency ordinance as a wildland-urban interface (WUI) area.
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SECTION 11. CHAPTER 8.40 – FIRE CODE
§ 8.40.010. Adoption.
That certain document entitled “California Fire Code, 2025 Edition,” which adopts by reference the International Fire Code, 2024 Edition, as published by the California Building Standards Commission and the International Code Council (excluding Section 111), including Chapter 1, Division I, Chapter 1, Division II, D, P, and the most recent referenced version, adopted by the State of California, of the National Fire Codes as published by the National Fire Protection Association, are hereby adopted with the local amendments and provisions of this Chapter, and with Chapter 8.44 of the Santa Monica Municipal Code, as the Fire Code of the City of Santa Monica. § 8.40.020. Local amendments to the California Fire Code.
Notwithstanding any provisions of the California Fire Code, California Building Standards Code, State Housing Law or other codes adopted by any Chapter in Article VIII of the Municipal Code to the contrary, the following local amendments shall apply. (a) Chapter 1, Section 103.1 is amended to read as follows:
103.1 Creation of agency. The Santa Monica Fire Chief, or designee, is hereby created and the official in charge thereof shall be known as the fire code official.
The function of the agency shall be the implementation, administration and enforcement of the provisions of this code.
(b) Chapter 1, Section 105.5.54 of the California Fire Code is added to read as follows:
Temporary Sales Lots. An operational permit is required to operate a temporary sales lot, including but not limited to: Christmas Tree Lots and Pumpkin Patches. (c) Chapter 1, Section 110.31 of the California Fire Code is added to read as follows:
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109.3.1 Submission of Records. Contractors, engineers, test companies, and licensed and/ or certified testers who perform inspection, testing and/or maintenance services on fire protection and life safety systems and equipment within the City of Santa Monica are required to electronically submit all compliant and non-compliant reports to the Santa Monica Fire Department via a method approved by the Fire Marshal.
(d) Chapter 5, Section 505.1.1 of the California Fire Code is added to read as follows:
505.1.1 Additional Requirements. Numbers shall be a minimum of 6 inches high for commercial structures and 4 inches high for interior suites, offices, rooms etc. and one- and two-family dwellings with a minimum stroke width of 0.5 inch. All buildings shall display the assigned address number so as to be visible from the street and alley upon which the address is based. Numbers shall be in contrast to their background.
(e) Chapter 9, Section 901.11 of the California Fire Code is added to read as follows:
901.11 Problematic Systems and Systems Out of Service. In the event of a failure or a faulty fire-protection system or an excessive number of accidental activations, the Fire Chief is authorized to require the building owner or occupant to provide fire watch personnel until the system is repaired. The Fire Chief is authorized to require the building owner or occupant to provide a fire watch or vacate the building.
(f) Chapter 9, Section 901.12 of the California Fire Code is added to read as follows:
901.12 Firewatch. The chief is authorized to require the building owner or occupant to provide a fire watch with personnel acceptable to the Fire Chief until
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documentation is provided that the system is repaired and is operational. Such individuals shall be provided with at least one approved means for notification of the fire department and their only duty shall be to perform constant patrols of the protected premises and keep watch for fires.
(g) Chapter 10, Section 1032.1.1 of the California Fire Code is amended to read as follows:
1032.1.1 Pier. This section shall also apply to all areas of the Santa Monica Pier structure and include the surrounding area that provides exit access and discharge for the pier structure.
(h) Chapter 56, Section 5601.1.3 of the California Fire Code is amended to read as follows:
5601.1.3 Fireworks. All fireworks shall be illegal in the City of Santa Monica including California State Fire Marshal “Safe and Sane” fireworks. No person shall possess, transport, sell, or offer for sale any such fireworks.
Exception:
1. Aerial public fireworks display as approved by City Council.
2. The use of fireworks for pyrotechnics special effects in motion picture, television, theatrical or group entertainment productions as authorized by State law.
3. Any use or transportation of fireworks by state or federal authorities pursuant to state or federal law.
(i) Chapter 56, Section 5601.7 of the California Fire Code is amended to read as follows:
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5601.7 Seizure. The Fire Marshal or his or her designee or any peace officer may remove or cause to be removed, destroy or otherwise dispose, at the expense of the owner, explosives, explosive materials or fireworks offered or exposed for sale, stored, possessed or used in violation of this Chapter.
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SECTION 12. CHAPTER 8.44 – FIRE AND LIFE SAFETY PREVENTION
REQUIREMENTS
§ 8.44.010. Application.
Notwithstanding any provisions of the California Building Code, California Residential Code, California Fire Code, California Building Standards Code, State Housing Law or other codes adopted by any Chapter in Article VIII of the Municipal Code to the contrary, the following local amendments shall apply.
§ 8.44.020. Purpose.
The purpose of this Chapter is to promote public safety and welfare by reducing the cumulative impact of certain individual construction and building projects, each with an increased potential demand on the rescue and fire suppression resources of the community. The City Council establishes the policy of regulating both new and existing buildings in this class by requiring approved automatic fire extinguishing and detection systems, standpipes, fire resistive doors, and other construction to be provided in these structures at the time of their construction, conversion, alteration and maintenance so as to significantly reduce the potential demand from simultaneous incidents on emergency service resources.
§ 8.44.030. Scope.
The provisions of this Chapter shall apply to all new and existing buildings within the City, as indicated below. Structures for which a building permit has been issued prior to November 1, 2002, shall be considered as existing buildings. § 8.44.040. Definitions.
For purposes of this Chapter, the following definitions shall apply:
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“Full automatic fire sprinkler system” means a system that meets the requirements of the Fire Code adopted by Chapter 8.40 of the Municipal Code. “Automatic fire detection alarm system” means a system that complies with Santa Monica Fire Department requirements and is an approved arrangement of smoke, rate-of-rise, fixed temperature, or any other detector, which is approved for the use intended. The system shall alert all occupants of a building in case of fire and, when required by the Fire Chief, notify the Fire Department through Central Station Monitoring. “Fire alarm system” means a system or portion of a system consisting of components and circuits arranged to monitor and annunciate the status of a fire alarm or supervisory signal-initiating devices and to initiate the appropriate response to those signals. “False alarm” means an activated fire alarm or fire alarm signal from any fire alarm system which is responded to by the Santa Monica Fire Department but for which no emergency situation exists or where there is no evidence to indicate that there was an emergency situation as determined by the responding officer. False fire alarms, that qualify under this Section include:
(1) Alarm caused by improper installation or maintenance of the fire alarm system. This includes missing backup batteries, loose connections; poorly installed or mounted smoke detectors near air vent or otherwise overly sensitive detection devices; (2) Alarm caused by construction and/or demolition to the fire alarm system; (3) Alarm caused by construction-related activities such as dust or painting operation;
(4) Alarms caused by problematic or out-of-service fire alarm systems;
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(5) Alarms caused by failure of providing proper notification to the responsible parties (alarm company and fire dispatch) of a fire alarm system in repair, test; (6) Alarms caused by occupant or owner conducting a fire drill; (7) Alarm caused by a burglar alarm reported as a fire alarm by an alarm company;
(8) Alarm for which there is no explanation. If a cause for the alarm cannot be identified—no pull station activated, smoke was not present, etc.—the alarm system will be assumed to have malfunctioned.
“Fiscal year” means the period from and including July 1st of any year to and including June 30th of the following year.
“Owner” means any person who owns the premises in which a fire alarm system is installed or the person or persons, who lease, operate, occupy or manage the premises.
The owner shall be responsible for the activation of a fire alarm system. This includes all occupancy classification as defined in the California Building and Fire Codes as adopted by the City of Santa Monica.
“Person” means any individual, or entity, as defined in Section 1.12.150 of this Code. § 8.44.050. Requirements for automatic fire extinguishing and protection sprinkler systems.
(a) When Required. An approved automatic fire sprinkler system shall be installed as set forth in this Chapter under the following conditions:
(1) In all newly constructed buildings, without regard to floor area or area separation walls except detached one-story two-car residential garages (including minor accessory uses such as laundry areas or bathrooms under one hundred square feet)
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provided that the new garage is located a minimum of six feet away from any other building on the same lot.
(2) Throughout any existing building, when there is a change in occupancy classification to a more hazardous division, as shown in Table 8.44-A or as determined by the Fire Chief or the Fire Marshal
TABLE 8.44-Al DEGREE OF OCCUPANCY HAZARD
Rank Occupancy Class
1 Groups E and I
2 Groups A, Divisions 1, 2, 4 and 5
3 Group R, Divisions 1 and 2 and Group A, Division
3 4 Group H, Divisions 1, 2 and 5
5 Group H, Divisions 3 and 4, Group L, Group F
6 Groups B and M; Group S, Divisions 1 and 2
7 Group R, Division 3
8 Group U, Division 1
To use the table - Step 1. Find the existing occupancy classification or division in the occupancy class column. Step 2. If the new occupancy classification or division is ranked above the existing class, then the entire building requires a full automatic fire sprinkler system.
(3) Throughout any existing building greater than one thousand square feet, whenever more than fifty percent cumulative, of the existing floor area, including
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mezzanines, is added to within three calendar years.
(4) Throughout any existing building one thousand square feet or less, whenever more than seventy-five percent cumulative, of the existing floor area, including mezzanines, is added within three calendar years.
(5) Throughout any existing building greater than one thousand square feet, whenever more than a cumulative fifty percent of the interior walls and/or ceilings are exposed.
(6) Throughout any existing building one thousand square feet or less, whenever more than a cumulative seventy-five percent of the interior walls and/or ceilings are exposed.
(7) Throughout any existing building other than a single-family dwelling, whenever an additional story is added.
(8) Throughout any single-family dwelling greater than one thousand square feet, whenever an additional story is added and the new floor area for the additional story increases the existing floor area by more than thirty-three and one-third percent. (9) Throughout any single-family dwelling one thousand square feet or less, whenever an additional story is added and the new floor area for the additional story increases the existing floor area by more than fifty percent. (10) Throughout any existing building or structure determined to be used primarily for public assembly more than five thousand square feet in total floor area. This subsection shall not apply to buildings or structures with an approved full automatic fire sprinkler system or to churches and theaters with fixed seating. (11) Throughout the entire floor of any existing building equipped with a partial
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fire sprinkler system whenever more than fifty percent of the floor space is altered or reconfigured.
(b) Exceptions. The requirements of subsection (a) of this Section shall not apply to:
(1) Hospitals as defined in Health and Safety Code Section 1250; (2) Buildings such as power plants, lookout towers, steeples, grain houses, and similar structures with noncontinuous human occupancy only when so determined by the Fire Chief;
(c) When a fire sprinkler system is required in any building that does not have a designated occupant and use at the time fire sprinkler plans are submitted for approval, the system shall be designed and installed to deliver a minimum density of not less than that required for Ordinary Hazard, Group 2, with a minimum design area of not less than three thousand square feet.
When a subsequent change in occupancy classification requires the fire sprinkler system to deliver a higher minimum density, it shall be the responsibility of the building owner to upgrade the system to the required density for the new use. § 8.44.080. Standards.
The Fire Chief and Building Official are jointly authorized to promulgate standards regarding the installation and type of automatic fire sprinkler systems required by Section
8.44.050 of the Municipal Code.
§ 8.44.090. Reserved.
§ 8.44.100. Smoke detectors—Existing residential occupancies. (a) General. In every existing apartment, dwelling unit, guestroom, one- or two-family dwelling or condominium, hotel or motel room, smoke detectors shall be installed in
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accordance with the provisions of this Section.
(b) Existing Group R Occupancies. On or before July 1, 2001 approved and listed smoke detectors, which may be battery-powered, shall be installed and located in accordance with the California Fire Code.
(c) Residential Occupancy Remodels. Approved and listed smoke detectors, which meet the provisions of the California Building Code, shall be installed when any of the following occurs:
(1) Addition of a story which increases total floor area by more thirty-three and one-third percent; or
(2) More than fifty percent of the existing roof structure is removed; or (3) The floor area of an existing residence with a floor area of one thousand square feet or less increases more than seventy-five percent; or (4) The floor area of an existing residence with a floor area of more than one thousand square feet increases more than fifty percent. (d) Transfer of Property. Prior to the sale or exchange of residential buildings subject to Chapter 9.08 of this Municipal Code, the seller shall certify, on the report of residential building record, that approved and listed smoke detectors have been installed. Smoke detectors, which may be battery-powered, shall be installed and located in accordance with California Fire Code.
(e) Maintenance. Smoke detectors shall be maintained in an operable condition at all times. Detectors shall be tested, maintained and cleaned at least annually by the building owner. Proof of maintenance and cleaning shall be maintained by the building owner for a minimum of five years. New batteries shall be installed in smoke detectors
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annually or in accordance with the manufacturer's instructions. When it is determined that any installed smoke detector was manufactured more than ten years prior to the effective date of this Chapter, it shall be replaced.
Exception: Single-family dwellings, which are owner occupied, do not need to maintain a written record of proof of maintenance and cleaning.
(f) Service. Smoke detectors shall be tested, cleaned, serviced, and replaced as needed every five years by a licensed C-10 electrical/fire alarm contractor. Written record of the service for each detector shall be maintained by the building owner and shall be made available for review by the Fire Department upon request. Written certification of the required five-year service shall be submitted to the Fire Prevention Division of the Fire Department.
Exception: Single-family dwellings, which are owner occupied, do not need to maintain a written record.
(g) Hearing Impaired Occupants. In a dwelling unit occupied by one or more hearing impaired persons, each smoke detector shall cause the operation of approved notification appliances for the hearing impaired. Visible notification appliances used in rooms where hearing impaired persons sleep shall have a minimum rating of one hundred seventyseven candela for a maximum room size of fourteen feet by sixteen feet. For larger rooms, the notification appliance shall be located within sixteen feet of where the pillow is normally located. Wall mounted visual notification appliances which are part of a smoke detector shall be located between four and twelve inches below the ceiling measured to the top of the smoke detector. Visual notification appliances in non-sleeping areas shall have a minimum rating of fifteen candela.
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Exception: Where a visual notification appliance in a sleeping room is mounted more than twenty-four inches below the ceiling, a minimum rating of one hundred ten candela shall be permitted. Since hearing deficits are often not readily apparent, the responsibility to advise the property owner or manager shall rest with the hearing impaired party. The responsibility for compliance shall rest with the property owner or manager.
§ 8.44.110. Standards for fire protection systems.
(a) General. Fire protection systems shall conform to the standards adopted by Chapter 8.40 of the Municipal Code and to supplemental requirements of the Fire Chief. (b) System Monitoring. Alarm systems, required by Chapter 8.40 of the Municipal Code shall be monitored by an approved and listed central station. Exception: Fire sprinkler systems containing less than six heads may be provided with a local alarm. (c) Annunciation and Control. Extinguishing systems shall include control valves and signaling devices to control and indicate system operation by floors or other approved subdivisions. An approved annunciator panel shall be provided in an approved location near the principal entrance.
(d) Fire Department Connections and System Zones. Systems shall be provided with listed Fire Department connections at approved locations on public street frontages.
Multiple exterior connections and system zones shall be interconnected. (e) Design, Approval, Acceptance, Testing and Maintenance. Fire alarm systems shall be maintained in an operable condition at all times. When required by the Fire Chief, an approved fire watch shall be provided and maintained while a fire and life safety system is inoperative or impaired. The fire watch shall be maintained until the inoperative
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or impaired system is restored a fully operational condition and a test is approved by the Fire Department.
(f) Approval, Acceptance, Testing of New Fire Alarm Systems. New fire alarm systems shall be designed, installed, tested and maintained in accordance with the provisions of the National Fire Alarm Code published by the National Fire Protection Association.
(g) Existing Fire Alarm Systems. Existing fire alarm systems shall be tested and maintained in accordance with the provisions of the National Fire Alarm Code. (h) Notification Devices. All one- and two-family dwellings having a fire sprinkler system installed in compliance with NFPA 13-D, NFPA 13D, NFPA 13R and NFPA 13 systems shall have a weather-proof horn/strobe installed on the address side of the building or as approved by the Fire Marshal.
§ 8.44.120. Seismic protection of fire sprinkler systems. (a) General. This Section shall be applicable to all existing automatic fire sprinkler systems installed prior to January 1, 1996. At the time of required five-year service, the seismic protection of all automatic fire sprinkler systems shall be inspected in accordance with this Section. The C-16 contractor performing the inspection shall prepare a written notice of system deficiencies, which shall be submitted to the Fire Prevention Division. (b) Standard. Seismic protection shall comply with the 1996 Edition of NFPA 13, Standard for the Installation of Automatic Fire Sprinkler Systems. (c) Restricted Fasteners. Through bolts with washers and nuts shall be used to secure earthquake bracing in wood members. Lag screws shall not be used to secure longitudinal bracing in wood members.
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Powder-driven studs shall not be used to secure earthquake bracing in concrete or masonry members. When it is determined that powder-driven studs have been used, they shall be replaced with an approved fastener.
(d) Suspended Ceilings. Ceilings shall be braced with splayed seismic bracing wire. (e) Unsupported Sprinklers. Sprinkler drops longer than eight feet shall be braced with splayed seismic bracing wire.
(f) Armovers. Armovers used to position sprinkler heads in ceilings shall be braced with splayed seismic bracing wire.
(g) Branch Lines. A listed wrap-around hanger shall be installed on all branch lines within eighteen inches of the end.
(h) Unlisted Mechanical Couplings. All unlisted mechanical couplings shall be replaced with approved and listed mechanical couplings. (i) Unbraced Systems. Listed bracing shall be installed in accordance with NFPA 13, 1996 Edition.
(j) Threaded Pipe. All sprinkler systems shall use shop-welded branch lines. The branch lines shall be secured to cross-mains by approved grooved mechanical fittings.
Longitudinal and lateral bracing shall be installed on feed mains, cross-mains and branch lines larger than two and one-half inches. Bracing shall be installed on smaller branch lines that could strike light fixtures, building system components, and building structural members.
(k) Threaded Pipe Sway Bracing. No thin wall pipe shall be used for sway bracing.
Pipe used shall be minimum Schedule 40.
(l) Retaining Straps. All C-clamp type hangers shall be equipped with retaining
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straps.
(m) Notification and Enforcement. Notification, enforcement and compliance shall be in accordance with Sections 8.44.060 and 8.44.070 of the Municipal Code. When it is determined that an existing automatic fire sprinkler system does not meet the minimum standard, the building owner shall be notified in accordance with this subsection. § 8.44.130. Plans and specifications.
Prior to installation of any automatic fire extinguishing, life safety or fire protection system required by this Chapter, the Fire Chief shall approve the plans and specifications for the system.
§ 8.44.140. Fire alarm requirements.
(a) False Alarm Reports Required. A report shall be generated by the Santa Monica Fire Department responding fire companies as deemed necessary by the Fire Marshal.
The report shall include whether or not the alarm was a “false alarm” as defined in Section
8.44.040(d) of this Code.
(b) Fire Alarm Requirements.
(1) Every person owning or maintaining a fire alarm system shall post a notice containing the name and telephone number of the persons at which they may be reached at any time of the day or night to be notified to render repairs or services when the fire alarm is activated. Such notice shall be posted near the fire alarm panel and or the remote annunciator panel in such a position so as to be legible. (2) The owner or the owners' representative of any fire alarm system shall be responsible for deactivating any alarm within one hour after notification or after reasonable efforts have been made to notify the owner or owners' representative that
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such alarm has been activated and is ringing. The ringing of an alarm for a period in excess of one hour after such notification or efforts of notification have been made is hereby declared to be a public nuisance and subject to misdemeanor prosecution or summary abatement.
§ 8.44.150. Fees for excessive false alarm responses—Annual adjustment.
The following response fees shall be levied and paid by the responsible party (owner or lessee) of a location that includes a fire alarm system. The fees are based on the total number of false alarms, as defined in Section 8.44.040, which generate a fire company's response to the location during the same fiscal year.
No response fees shall be charged for the first and second false alarm responses to a location during the same fiscal year. Based on the costs associated with the Fire Department's emergency response to a false alarm, a fee set by resolution of the City Council shall be charged for the third false alarm response and each subsequent false alarm response made to a location during the same fiscal year. The Fire Chief shall cause to be issued a monthly bill for the unpaid service charges accrued during the billing period and any prior periods. Such bill shall be due and payable within fifteen days after the billing date.
All remedies shall be cumulative, and the use of one or more remedies by the City shall not bar the use of any other remedy for the purpose of enforcing the provisions of this Chapter. The amount of any service charge shall be deemed a debt to the City. An action may be commenced in the name of the City in any court of competent jurisdiction for the amount of any delinquent debt thirty days after it becomes due and payable. Payment of any service charge shall not prohibit criminal prosecution for the violation of any of the
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provisions of this Chapter.
A location with a fire alarm system that generates more than five false alarm responses during a single fiscal year may be declared a public nuisance and the owners as defined in Section 8.44.040 shall be prosecuted.
§ 8.44.160. Penalty.
A penalty of ten percent shall be added to the fees required by Section 8.44.150 in connection with any fees that are not paid in the time and manner required by Section
8.44.150.
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SECTION 13. CHAPTER 8.58 – MANDATORY SEISMIC RETROFIT
ADMINISTRATIVE REQUIREMENTS
§ 8.58.020. Definitions
The following words and phrases as used to enforce the provisions of Chapters 8.58,
8.60, 8.64, 8.72, 8.76, and 8.80 shall have the following meanings:
“California Building Code” shall mean the 2025 Edition of the California Building Standards Code.
“Santa Monica Seismic Retrofit Laws” shall mean Chapters 8.60, 8.64, 8.72, 8.76, and
8.80 of this Code.
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SECTION 14. CHAPTER 8.60 – MANDATORY SEISMIC RETROFIT REQUIREMENTS
FOR UNREINFORCED MASONRY BEARING WALL BUILDINGS
§ 8.60.010. Adoption.
Appendix Chapter A1 of the California Existing Building Code 2025 Edition, entitled “Seismic Strengthening Provisions for Unreinforced Masonry Bearing Wall Buildings” which adopts by reference Appendix Chapter A1 of the International Existing Building Code, 2024 Edition, as published by the California Building Standards Commission and the International Code Council (excluding Sections A101, A102, A105, A114, Table A114.1), is hereby adopted as the Mandatory Seismic Retrofit Requirements for Unreinforced Bearing Wall Buildings, of the City of Santa Monica. § 8.60.020. Purpose.
The purpose of this Chapter is to enhance public safety by providing improved measures for seismic strengthening to unreinforced masonry bearing wall buildings (“URM buildings”) and reducing risks from the effects of seismic activity. This Chapter and the requirements for mandatory seismic strengthening and retrofit, addresses the hazards of URM buildings and associated elements of these buildings that are unreinforced such as non-bearing masonry walls and parapets.
This Chapter and the requirements therein are considered minimum standards for structural seismic resistance. They are intended to provide a greater measure of safety through improved performance of URM buildings. Compliance with this Chapter does not necessarily prevent the loss of life or injury or damage to retrofitted URM buildings. § 8.60.030. Scope and applicability.
(a) The provisions of this Chapter shall apply to all buildings built under building code
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standards enacted before January 11, 1977 that contain any unreinforced masonry bearing or non- bearing walls or attachments and appurtenances (“URM buildings”). (b) An owner of any buildings within the scope of this Chapter shall demonstrate compliance with the mandatory seismic retrofit requirements of this Chapter consistent with the time limits set forth in this Chapter.
(c) URM buildings that have completed all required seismic retrofit work, with a lateral load resisting analysis and structural design plans, and obtained valid final approval from the City of Santa Monica prior to the adoption of the ordinance codified in this Chapter, are exempt from the requirements this Chapter, except that tall slender URM buildings with wall height to thickness ratio of thirteen or greater (>=13) shall be subject to the requirements of this Chapter regardless of previously retrofit status. § 8.60.040. Time limits for compliance.
(a) Except as provided in subsection (b), the owner of any URM building covered by this Chapter shall comply with the following time limits.
Action by Building Owner Time Limits from Date of Service of Order
Structural Evaluation Report 90 Days or 3 Months
Application for Building Permit
and Submission of Plans
180 Days or 6 Months
Final Approval 2 Years or 24 Months
(b) Notwithstanding subsection (a) above, the owner of any URM building covered by this Chapter that has received a permit: (1) issued and active as of March 13, 2020; (2)
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issued between March 13, 2020 and December 31, 2022; or (3) issued pursuant to a complete application submitted between March 13, 2020 and December 31, 2022 shall comply with the following time limits.
Action by Building Owner Time Limits from Date of Service of Order
Structural Evaluation Report 2 years, 3 months; or 27 months Application for Building Permit and
Submission of Plans
2 years, 6 months; or 30 months
Final Approval 4 years; or 48 months
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SECTION 15. CHAPTER 8.64 - MANDATORY SEISMIC RETROFIT REQUIREMENTS
FOR EXISTING CONCRETE AND REINFORCED MASONRY WALL BUILDINGS
WITH FLEXIBLE DIAPHRAGMS
§ 8.64.010. Adoption.
Appendix Chapter A2 of the California Existing Building Code 2025 Edition, entitled “Earthquake Hazard Reduction in Existing Reinforced Concrete and Reinforced Masonry Wall Buildings with Flexible Diaphragms” of the International Existing Building Code, 20242021 Edition, as published by the International Code Council (excluding Sections A201, A202, A203, A205 and A206) is hereby adopted as the Mandatory Seismic Retrofit Requirements for Existing Concrete and Reinforced Masonry Wall Buildings with Flexible Diaphragms of the City of Santa Monica.
§ 8.64.020. Purpose.
The purpose of this Chapter is to enhance public safety by providing an improved component of seismic strengthening to existing concrete and reinforced masonry wall buildings with flexible diaphragms and reducing risks from the effect of earthquakes. This Chapter addresses the hazards of these buildings by establishing requirements for the analysis, design of structural strengthening elements, and seismic retrofit of these buildings.
This Chapter and the requirements therein are considered minimum standards for structural seismic resistance. They are intended to provide a greater measure of safety through improved performance of existing concrete and reinforced masonry wall buildings with flexible diaphragms. Compliance with this Chapter does not necessarily prevent the loss of life or injury or damage to retrofitted buildings.
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§ 8.64.030. Scope and applicability.
The provisions of this Chapter shall apply to all concrete or reinforced masonry buildings with flexible diaphragms, including tilt-up concrete wall buildings, built under building code standards enacted before January 1, 1996.
Concrete or reinforced masonry buildings with flexible diaphragms, including tilt-up concrete wall buildings that have completed all required seismic retrofit work, with a lateral load resisting analysis and structural design plans, and obtained valid final approval from the City of Santa Monica prior to the adoption of the ordinance codified in this Chapter, are exempt from the requirements this Chapter.
An owner of any building within the scope of this Chapter shall demonstrate compliance with the mandatory seismic retrofit requirements of this Chapter consistent with the time limits set forth in this Chapter.
§ 8.64.040. Definitions.
For purposes of this Chapter, applicable definitions in the California Building Code and the following shall apply:
“Anchorage system” is the system of all structural elements and connections which support the concrete or masonry wall in the lateral direction, including diaphragms and subdiaphragms, wall anchorage and continuity or cross tie connectors in subdiaphragms and main diaphragms for retrofit and repairs. “Expansion anchor” is a mechanical fastener placed in hardened concrete or assembled masonry, designed to expand in a self-drilled or predrilled hole of a specified size and engage the sides of the hole in one or more locations to develop shear and/or tension resistance to applied loads without grout, adhesive or drypack.
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“Flexible diaphragm” is any diaphragm constructed of wood structural panel, diagonal or straight wood sheathing or decking, metal decking without a structural concrete topping, or horizontal rod bracing.
“Reinforced masonry wall building” is a building with masonry walls which have twenty-five percent or more of the reinforcing steel ratios required by the building code for reinforced masonry and is not classified as an unreinforced masonry wall building pursuant to Chapter 8.60 of the Santa Monica Municipal Code. “Tilt-up concrete wall” is a form of precast concrete panel construction either cast in the horizontal position at the site or cast off-site in a fabricator's shop, and then lifted and moved into place in a vertical position.
§ 8.64.050. Engineering analysis and design.
(a) Reinforced Concrete and Reinforced Masonry Wall Anchorage. Concrete and masonry walls shall be anchored to all floors and roofs that provide lateral support for the wall. The anchorage shall provide a positive direct connection between the wall and floor or roof construction capable of resisting seventy-five percent of the horizontal forces specified in Chapter 16 of the California Building Code. (b) Special Requirements for Wall Anchorage Systems. The steel elements of the wall anchorage system shall be designed in accordance with the building code without the use of the 1.33 short duration allowable stress increase when using allowable stress design. Wall anchors shall be provided to resist out-of-plane forces, independent of existing shear anchors.
Exception: Existing cast-in-place shear anchors are allowed to be used as wall anchors if the tie element can be readily attached to the anchors, and if the
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engineer or architect can establish tension values for the existing anchors through the use of approved as-built plans or testing and through analysis showing that the bolts are capable of resisting the total shear load (including dead load) while being acted upon by the maximum tension force due to an earthquake.
Expansion anchors are only allowed with special inspection and approved testing for seismic loading.
Attaching the edge of plywood sheathing to steel ledgers is not considered compliant with the positive anchoring requirements of this Chapter. Attaching the edge of steel decks to steel ledgers is not considered as providing the positive anchorage of this Chapter unless testing and/or analysis are performed to establish shear values for the attachment perpendicular to the edge of the deck. Where steel decking is used as a wall anchor system, the existing connections shall be subject to field verification and the new connections shall be subject to special inspection.
(c) Development of Anchor Loads into the Diaphragm. Development of anchor loads into roof and floor diaphragms shall comply with Chapter 16 of the California Building Code using horizontal forces that are seventy-five percent of those used for new construction.
Exception: If continuously tied girders are present, the maximum spacing of the continuity ties is the greater of the girder spacing or twenty-four feet (7,315 mm).
In wood diaphragms, anchorage shall not be accomplished by use of toenails or nails subject to withdrawal. Wood ledgers, top plates or framing shall not be used in cross grain bending or cross grain tension. The continuous ties required in Chapter 16 of the California Building Code shall be used in addition to the diaphragm sheathing.
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Lengths of development of anchor loads in wood diaphragms shall be based on existing field nailing of the sheathing unless existing edge nailing is positively identified on the original construction plans or at the site.
(d) Anchorage at Pilasters. Anchorage at pilasters shall be designed for the tributary wall- anchoring load per subsection (a) of this Section, considering the wall as a two-way slab. The edges of the two-way slab shall be considered fixed when there is continuity at pilasters and shall be considered pinned at roof and floor. The pilasters or the walls immediately adjacent to the pilasters shall be anchored directly to the roof framing such that the existing vertical anchor bolts at the top of the pilasters are bypassed without permitting tension or shear failure at the top of the pilasters.
Exception: If existing vertical anchor bolts at the top of the pilasters are used for the anchorage, additional exterior confinement shall be provided as required to resist the total anchorage force.
The minimum anchorage force at a floor or roof between the pilasters shall be that specified in subsection (a).
(e) Symmetry. Symmetry of wall anchorage and continuity connectors about the minor axis of the framing member is required.
Exception: Eccentricity may be allowed when it can be shown that all components of forces are positively resisted. The resistance must be supported by calculations or tests. (f) Combination of Anchor Types. New anchors used in combination on a single framing member shall be of compatible behavior and stiffness. (g) Anchorage at Interior Walls. Existing interior reinforced concrete or reinforced masonry walls that extend to the floor above or to the roof diaphragm shall be anchored
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for out-of- plane forces per subsections (a) and (c). Walls extending through the roof diaphragm shall be anchored for out-of-plane forces on both sides, and continuity ties shall be spliced across or continuous through the interior wall to provide diaphragm continuity.
(h) Collectors. If collectors are not present at reentrant corners or interior shear walls, they shall be provided. Existing or new collectors shall be designed for the capacity required to develop into the diaphragm a force equal to the lesser of the rocking or shear capacity of the reentrant wall or the tributary shear based on seventy-five percent of the horizontal forces specified in Chapter 16 of the California Building Code. The capacity of the collector need not exceed the capacity of the diaphragm to deliver loads to the collector. A connection shall be provided from the collector to the reentrant wall to transfer the full collector force (load). If a truss or beam other than a rafter or purlin is supported by the reentrant wall or by a column integral with the reentrant wall, then an independent secondary column is required to support the roof or floor members whenever rocking or shear capacity of the reentrant wall is less than the tributary shear. (i) Mezzanines. Existing mezzanines relying on reinforced concrete or reinforced masonry walls for vertical and/or lateral support shall be anchored to the walls for the tributary mezzanine load. Walls depending on the mezzanine for lateral support shall be anchored per subsections (a), (b) and (c).
Exception: Existing mezzanines that have independent lateral and vertical support need not be anchored to the walls.
§ 8.64.060. Time limits for compliance.
(a) Except as provided in subsection (b) below, the owner of any building covered by
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this Chapter shall comply with the following time limits.
Action by Building Owner Time Limits from Date of Service of Order
Structural Evaluation Report 120 Days or 4 Months
Application for Building Permit and
Submission of Plans
270 Days or 9 Months
Final Approval 3 Years or 36 Months
(b) Notwithstanding subsection (a) above, the owner of any building covered by this Chapter that has received a permit: (1) issued and active as of March 13, 2020; (2) issued between March 13, 2020 and December 31, 2022; or (3) issued pursuant to a complete application submitted between March 13, 2020 and December 31, 2022 shall comply with the following time limits.
Action by Building Owner Time Limits from Date of Service of Order
Structural Evaluation Report 2 years, 4 Months; or 28 Months Application for Building Permit and
Submission of Plans
2 years, 9 Months; or 33 Months
Final Approval 5 Years or 60 Months
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SECTION 16. CHAPTER 8.68 - VOLUNTARY SEISMIC RETROFIT REQUIREMENTS
FOR CRIPPLE WALLS AND SILL PLATE ANCHORAGE IN SINGLE-FAMILY
DWELLINGS
§ 8.68.010. Adoption.
Appendix Chapter A3 of the California Existing Building Code 2025 Edition, entitled “Prescriptive Provisions for Seismic Strengthening Provisions of Cripple Walls and Sill Plate Anchorage of Light, Wood-Frame Residential Buildings” which adopts by reference Appendix Chapter A3 of the International Existing Building Code, 2024 Edition, as published by the California Building Standards Commission and the International Code Council (excluding Sections A301) is hereby adopted as the Voluntary Seismic Retrofit Requirements for Cripple Walls and Sill Plate Anchorage in Single-Family Dwellings of the City of Santa Monica.
§ 8.68.020. Purpose.
The provisions of this Chapter is intended to promote the safety and welfare of occupants in single-family dwellings by reducing the risks of earthquake-induced damage to existing wood- framed structures. The standards contained in this Chapter are intended to substantially improve the seismic performance of these buildings but will not necessarily prevent all earthquake-related damage. When fully followed, these standards will strengthen the portion of the structure that is most vulnerable to earthquake damage.
Prior to 1960, many wood frame dwellings were built with raised wood floors supported by short wood stud walls known as cripple walls. These cripple walls are typically braced with weaker seismic materials such as portland cement plaster or horizontal wood siding.
In addition, earlier building codes did not require wood frame buildings to be bolted to
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their foundations. Recent earthquakes of moderate magnitude have shown that if a building has weak cripple walls or is unbolted, it may fall off its foundation. Fallen buildings have collapsed, caught fire or needed extensive repairs to restore their occupancy.
§ 8.68.030. Scope and applicability.
Owners of any light wood-frame single-family dwellings, which contain one or more of the following structural weaknesses, are encouraged to seismically retrofit their buildings pursuant to the provisions of this Chapter:
(a) Sill plates or floor framing that are supported directly on the ground without an approved foundation system.
(b) Perimeter foundation system that is constructed only of wood posts supported on isolated pad footings.
(c) Perimeter foundation system that is not continuous at locations other than existing single- story exterior walls not exceeding ten feet (3,084 mm) in length forming an extension of floor area beyond the line of an existing continuous perimeter foundation or at porches, storage rooms and similar spaces not containing fuel-burning appliances. (d) Perimeter foundation system that is constructed of unreinforced masonry. (e) Sill plates that are not connected to the foundation or sill plate that are connected with less than what is required by the California Building Code. (f) Floor framing members that are supported directly on an approved foundation system without a sill plate and are not connected to the foundation or are connected with less than what is required by the California Building Code. (g) Cripple walls that are not braced in accordance with the requirements of this
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Chapter or cripple walls not braced with diagonal sheathing or wood structural panels in accordance with the California Building Code.
(h) Cripple walls or sill plates that are not connected to the floor diaphragm above or are connected with less than what is required by the California Building Code.
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SECTION 17. CHAPTER 8.72 – MANDATORY SEISMIC RETROFIT REQUIREMENTS
FOR SOFT, WEAK OR OPEN FRONT WALLS IN LIGHT, WOOD-FRAMED
BUILDINGS
§ 8.72.010. Purpose.
The purpose of this Chapter is to promote public welfare and safety by reducing the risk of death or injury that may result from the effects of earthquakes on existing wood-frame multi- story buildings with soft, weak or open front walls (soft story buildings). This Chapter creates minimum standards to mitigate hazards from structural deficiencies in soft story, weak or open front wall buildings. Adherence to these minimum standards will improve the performance of these buildings during earthquakes and reduce, but not necessarily prevent the loss of life, injury or earthquake-related damage. § 8.72.020. Scope and applicability.
(a) The provisions of this Chapter shall apply to all buildings of wood-frame construction, or wood-frame portions thereof, where:
(1) The structure was built under building code standards enacted before November 10, 1980; and
(2) The ground floor portion of the structure contains parking or other similar open floor space that causes soft, weak or open-front wall lines, and there exists one or more stories above.
(b) Buildings described in subsection (a) have completed all required seismic retrofit work, with a lateral load resisting analysis and structural design plans, and obtained valid final approval from the City of Santa Monica prior to the adoption of the ordinance codified in this Chapter, are exempt from the requirements this Chapter, except that:
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(1) Buildings with pole structures supporting the soft, weak or open front walls shall be subject to this Chapter regardless of previous retrofit status; (2) Buildings of three or more stories having horizontal structural irregularities of Type 2, 3, 4, or 5 listed in ASCE 7 “Horizontal Structural Irregularities” Table 12.3-1, shall be subject to this Chapter regardless of previous retrofit status. (c) An owner of any buildings within the scope of this Chapter shall demonstrate compliance with the mandatory seismic retrofit requirements of this Chapter, as set forth in Section 8.72.050, consistent with the time limits set forth in this Chapter. § 8.72.030. Definitions.
“ASCE 7” is a standards publication by the American Society of Civil Engineers entitled “Minimum Design Loads for Buildings and Other Structures.” It provides requirements for general structural design. This publication is referenced in Chapter 35 of the California Building Code.
“Cripple wall” is a wood-framed stud wall extending from the top of the foundation wall to the underside of the lowest floor framing of the building. “Ground floor” is any floor within the wood-frame portion of a building whose elevation is immediately accessible from an adjacent grade by vehicles or pedestrians.
The ground floor portion of the structure does not include any floor that is completely below adjacent grades.
“Open-front wall line” is an exterior wall line, without vertical elements of the lateral force- resisting system, which requires tributary seismic forces to be resisted by diaphragm rotation or excessive cantilever beyond parallel lines of shear walls.
Diaphragms that cantilever more than twenty-five percent of the distance between lines
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of lateral force resisting elements from which the diaphragm cantilevers shall be considered excessive. Exterior exit balconies of six feet or less in width shall not be considered excessive cantilevers.
“Soft wall line” is a wall line, the lateral stiffness of which is less than what is required by story drift limitations or deformation compatibility requirements of this Chapter. In lieu of the engineering analysis required by this Chapter to determine whether a wall line's lateral stiffness is less than the aforementioned story drift limitations or deformation compatibility requirements, a soft wall line may be defined as a wall line in a story where the wall stiffness is less than seventy percent of the stiffness of the exterior wall above for the direction under consideration.
“Story” is as defined in the California Building Code, but includes any basement or underfloor space of a building with cripple walls exceeding four feet in height. “Story strength” is the total strength of all seismic-resisting elements sharing the same story shear in the direction under consideration.
“Wall line” is any length of a wall along a principal axis of the building used to provide resistance to lateral loads.
“Weak wall line” is a wall line at the ground floor where the wall strength is less than eighty percent of the strength of the wall above in the direction under consideration. § 8.72.040. Engineering analysis and design.
(a) Scope of Analysis. This Chapter requires the alteration, repair, retrofit, replacement or addition of structural elements and their connections to meet the strength and stiffness requirements set forth in this Chapter, except as modified herein. The structural evaluation required by this Chapter shall analyze and identify structural
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deficiencies in accordance with ASCE 7. As part of the structural evaluation, the lateralload-path analysis shall include the resisting elements and connections from the wood diaphragm immediately above any soft, weak or open wall lines to the foundation. Stories above the weak wall line shall be considered in the analysis but need not be structurally strengthened.
(b) Design Base Shear and Design Parameters. The design force in a given direction shall be seventy-five percent of the design base shear specified in the seismic provision of ASCE 7. The value of response modification coefficient, R, need not be less than 3.5, provided the strengthening systems are not cantilevered column systems and the strengthened structure will not have vertical structural irregularities of either Type 1a, 1b, 5a or 5b listed in ASCE 7, “Vertical Structural Irregularities” Table 12.3-2. (c) Lateral Vertical Systems. Strengthening systems with concrete walls or masonry walls, or steel braced frames shall not be permitted.
(d) Horizontal Structural Irregularities in Buildings with Three or More Stories.
Structures with three or more stories having horizontal structural irregularities of either Type 2, 3, 4, or 5 listed in ASCE 7, “Horizontal Structural Irregularities” Table 12.3-1, shall be altered to meet the additional requirements of those sections referenced in the table for the entire story with weak or open wall lines. (e) Alternate Analysis, Base Shear and Design Parameters. Alternate design methodologies that improve the whole first story seismic performance that are at least equivalent to those prescribed by this Chapter and that achieve the life safety objectives established by this Chapter may be submitted to the City for alternative analysis for base shear and design parameters.
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(f) Additional Anchorage Requirements for Buildings on Hillsides. Where any portion of a building within the scope of this Chapter is constructed on or into a slope steeper than one- unit vertical in three units horizontal (thirty-three percent slope), the lateral-force-resisting system, at and below the base level diaphragm, shall also be analyzed for the effects of concentrated lateral loads caused at the building base from the hillside conditions and comply with the provisions of the City of Santa Monica Building Code.
(g) Story Drift Limitations. The calculated story drift for each retrofitted story shall not exceed the allowable deformation compatible with all vertical load-resisting elements and 0.025 times the story height. The calculated story drift shall not be reduced by the effects of horizontal diaphragm stiffness, but shall be increased when these effects produce rotation. Drift calculations shall be in accordance with ASCE 7 requirements. (h) Pole Structures. The effects of rotation and soil stiffness shall be included in the calculated story drift where lateral loads are resisted by vertical elements whose required depth of embedment is determined by pole formulas. The coefficient of subgrade reaction used in deflection calculations shall be based on an approved geotechnical investigation conducted in accordance with approved geotechnical engineering reports. (i) P-Delta Effect. The requirements of the California Building Code shall apply, except as modified herein. All structural framing elements and their connections not required by the design to be part of the lateral force resisting system shall be designed and detailed to be adequate to maintain support of design dead plus live loads when subject to the expected deformations caused by seismic forces. The stress analysis of cantilever columns shall use an effective length factor of 2.1 for the direction normal to
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the axis of the beam.
(j) Ties, Continuity and Collectors. All parts of the structure included in the scope of analysis shall be interconnected and the connection shall be capable of resisting the seismic force created by the parts being connected as required per the California Building Code.
§ 8.72.050. Time limits for compliance.
The owner of any building covered by this Chapter shall comply with the following time limits.
Action by Building Owner Time Limits from Date of Service of Order
Structural Evaluation Report 4 Years or 48 Months
Application for Building Permit and
Submission of Plans
5 Years or 60 Months
Final Approval 8 Years or 96 Months
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SECTION 18. CHAPTER 8.76 – MANDATORY SEISMIC RETROFIT REQUIREMENTS
FOR EXISTING WELDED STEEL MOMENT FRAME STRUCTURES
§ 8.76.010. Purpose.
The provisions of this Chapter are intended to promote the public welfare and safety by reducing the risk of death or injury that may result from the effects of earthquakes on existing welded steel moment frame buildings. The welded connections and non-ductility of the steel connecting elements introduce poor performance of these buildings in seismic events. The deficiencies in the lateral force resisting system beam-column connections could experience damage and possible connection failures. This Chapter creates minimum standards intended to improve the performance of these buildings during earthquakes and reduce, but not necessarily prevent, the loss of life, injury or earthquakerelated damage. § 8.76.020. Scope and applicability.
(a) The provisions of this Chapter shall apply to any building utilizing a welded steel moment frame that was built under building code standards enacted before January 1, 1996.
(b) Buildings described in subsection (a) above that have completed all required seismic retrofit work, with a lateral load resisting analysis and structural design plans, and obtained valid final approval from the City of Santa Monica prior to the adoption of the ordinance codified in this Chapter, are exempt from the requirements this Chapter. (c) An owner of any buildings within the scope of this Chapter shall demonstrate compliance with the mandatory seismic retrofit requirements of this Chapter, as set forth in Section 8.76.050, consistent with the time limits set forth in this Chapter.
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(d) Welded steel moment frames in existing unreinforced masonry buildings or in soft story buildings are exempt from the requirements of this Chapter. § 8.76.030. Definitions.
“ASCE 41” is a standards publication by the American Society of Civil Engineers entitled “Seismic Evaluation and Retrofit of Existing Buildings” and describes deficiency-based and systematic procedures to evaluate and retrofit existing buildings to withstand the effects of earthquakes. This publication is referenced in Chapter 35 of the California Building Code.
“Load path deficiency” occurs when the structure does not contain a complete, well defined load path, including structural elements and connections, that serves to transfer the inertial forces associated with the mass of all elements of the building to the foundation.
“Steel moment frame” is a frame capable of resisting horizontal forces caused by the steel members (beams and column) and joints resisting forces primarily caused by flexure.
§ 8.76.040. Compliance requirements.
The structural evaluation, structural analysis report, and structural design plans for the seismic strengthening and retrofit for welded steel moment frame buildings shall be conducted by a State of California licensed civil or structural engineer, or a State of California registered architect.
For welded steel moment frame buildings over fifty-five feet in height as described by Section 8.44.090 of the Santa Monica Municipal Code, the structural evaluation, structural analysis report, and structural design plans shall be conducted by a State of
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California licensed structural engineer.
Plans and associated documents shall bear the seal and signature of the design professional.
§ 8.76.050. Engineering analysis and design.
(a) Evaluation, Analysis, and Engineering Report. This Chapter requires the alteration, repair, retrofit, replacement or addition of structural elements and their connections to meet the strength and stiffness requirements set forth in this Chapter, except as modified herein. The structural evaluation required by Section 8.58.030 shall analyze and identify all structural deficiencies in accordance with ASCE 41. The engineering report, containing the required structural evaluation, shall further identify major deficiencies observed in the analysis of the building including: deficient load path, weak or soft story conditions, horizontal or vertical irregularities. (b) Major Deficiencies. Any of the major deficiencies described in subsection (a) of this Section shall cause the building to be retrofitted. Retrofit work to mitigate the major deficiencies shall not impact the existing lateral load elements by increasing any demandto-capacity ratio by more than ten percent unless the existing elements are shown to be capable of resisting the increased demand. The mitigation of the major deficiencies shall also not create additional structural deficiencies or make the existing structural deficiencies more severe.
(c) Advance Analysis. The engineering report may show that the major deficiencies meet the requirements of ASCE 41 by advanced analysis.
(d) Structural Analysis, Design and Evaluation. The building shall meet or exceed the structural performance level for the associate earthquake hazard levels based on Risk
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Category as defined in ASCE 41 as follows:
Risk Category Hazard Level 1 Hazard Level 2
I & II BSE-1E, S-3 BSE-2E, S-5
III & IV BSE-1E, S-2 BSE-2E, S-5
§ 8.76.060. Time limits for compliance.
(a) Except as provided in subsection (b) below, the owner of any building covered by this Chapter shall comply with the following time limits.
Action by Building Owner Time Limits from Date of Service of Order
Structural Evaluation Report 3 Years or 36 Months
Application for Building Permit and
Submission of Plans
12 Years or 144 Months
Final Approval 20 Years or 240 Months
(b) Notwithstanding subsection (a) above, the owner of any building covered by this Chapter that has received a permit: (1) issued and active as of March 13, 2020; (2) issued between March 13, 2020 and December 31, 2022; or (3) issued pursuant to a complete application submitted between March 13, 2020 and December 31, 2022 shall comply with the following time limits.
Action by Building Owner Time Limits from Date of Service of Order
Structural Evaluation Report 5 Years or 60 Months
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Application for Building Permit and
Submission of Plans
14 Years or 168 Months
Final Approval 22 Years or 264 Months
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SECTION 19. CHAPTER 8.80 - MANDATORY SEISMIC RETROFIT REQUIREMENTS
FOR EXISTING NON- DUCTILE CONCRETE BUILDINGS
§ 8.80.010. Purpose.
The purpose of this Chapter is to promote the public welfare and safety by reducing the risk of death or injury that may result from the effects of earthquakes on existing concrete buildings. Older concrete buildings are typically vulnerable in seismic events due to deficiencies in the lateral force resisting system (beams, columns and joints) that render the building incapable of sustaining gravity loads when the building is subjected to earthquake-induced lateral displacements. This Chapter creates minimum standards to mitigate hazards from these structural deficiencies. Adherence to these minimum standards will improve the performance of these buildings during earthquakes and reduce, but not necessarily prevent, the loss of life, injury or earthquake-related damage. § 8.80.020. Scope and applicability.
(a) The provisions of this Chapter shall apply to any concrete building built under building code standards enacted before January 11, 1977. (b) Buildings described in subsection (a) above that have completed all required seismic retrofit with a lateral load resisting analysis and structural design plans, and obtained valid final approval from the City of Santa Monica prior to the adoption of the ordinance codified in this Chapter, are exempt from the requirements this Chapter. (c) An owner of any buildings within the scope of this Chapter shall demonstrate compliance with the mandatory seismic retrofit requirements of this Chapter, as set forth in Section 8.80.050, consistent with the time limits set forth in this Chapter. § 8.80.030. Definitions.
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“ASCE 41” is a standards publication by the American Society of Civil Engineers entitled “Seismic Evaluation and Retrofit of Existing Buildings” and describes deficiencybased and systematic procedures to evaluate and retrofit existing buildings to withstand the effects of earthquakes. This publication is referenced in Chapter 35 of the California Building Code.
“Concrete building” is a building having concrete floors and/or roofs, either with or without beams, supported by concrete walls and/or concrete columns, and/or concrete frames with or without masonry infills, or any combination thereof. “Masonry infill” is the unreinforced or reinforced masonry wall construction within a reinforced concrete frame.
§ 8.80.040. Compliance requirements.
The structural evaluation, structural analysis report, and structural design plans for the seismic strengthening and retrofit for non-ductile concrete buildings shall be conducted by a State of California licensed civil or structural engineer, or a State of California registered architect.
For non-ductile concrete buildings over fifty-five feet in height as described by Section
8.44.090 of the Santa Monica Municipal Code, the structural evaluation, structural analysis report, and structural design plans shall be conducted by a State of California licensed structural engineer.
Plans and associated documents shall bear the seal and signature of the design professional.
§ 8.80.050. Engineering analysis and design.
(a) Scope of Analysis. This Chapter requires the alteration, repair, retrofit,
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replacement or addition of structural elements and their connections to meet the following requirements in this Section.
(b) Building Structural Analysis, Design and Evaluation. The building shall meet one of the following criteria:
(1) Strength of the lateral-force resisting system shall meet or exceed seventyfive percent of the base shear specified in the California Building Code seismic provisions. Elements not designated to be part of the lateral-force resisting system shall be adequate for gravity load effects and seismic displacement due to the full (one hundred percent) of the design story drift specified in the California Building Code seismic provisions.
(2) Meet or exceed the structural performance level for the associate earthquake hazard levels based on Risk Category as defined in ASCE 41 as follows:
Risk
Category
Hazard Level 1 Hazard Level 2
I & II BSE-1E, S-3 BSE-2E, S-5
III & IV BSE-1E, S-2 BSE-2E, S-5
§ 8.80.060. Time limits for compliance.
(a) Except as provided in subsection (b) below, the owner of any building covered by this Chapter shall comply with the following time limits.
Action by Building Owner Time Limits from Date of Service of Order
Structural Evaluation Report 3 Years or 36 Months
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Application for Building Permit and
Submission of Plans
4 Years, 6 Months or 54 Months
Final Approval 10 Years or 120 Months
(b) Notwithstanding subsection (a) above, the owner of any building covered by this Chapter that has received a permit: (1) issued and active as of March 13, 2020; (2) issued between March 13, 2020 and December 31, 2022; or (3) issued pursuant to a complete application submitted between March 13, 2020 and December 31, 2022 shall comply with the following time limits.
Action by Building Owner Time Limits from Date of Service of Order
Structural Evaluation Report 5 Years or 60 Months
Application for Building Permit and
Submission of Plans
6 Years, 6 Months or 78 Months
Final Approval 12 Years or 144 Months
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SECTION 20. CHAPTER 8.106 – GREEN BUILDING STANDARDS CODE § 8.106.010 Adoption.
That certain document entitled “California Green Building Standards Code, 2025 Edition,” as published by the California Building Standards Commission, is hereby adopted as the Green Building Standards Code of the City of Santa Monica. § 8.106.020 Local amendments to the California Green Building Standards Code.
Notwithstanding any provisions of the 2025 California Green Building Standards Code, 2025 California Energy Code, or other codes adopted by any Chapter in Article VIII of the Municipal Code to the contrary, the following local amendments shall apply. § 8.106.100 Reserved.
§ 8.106.110 Reserved.
§ 8.106.120 Reserved.
§ 8.106.130 Reduction in cement use.
(a) Adoption of Local Amendments.
That certain document entitled “California Green Building Standards Code, 2025 Edition,” as published by the California Building Standards Commission, is hereby amended with the following local amendments:
(b) Definitions.
Unless defined herein, all defined terms shall be those found in the 2025 California Green Building Standards Code.
For the application of this section the following definitions shall apply:
Cement Limit: The maximum allowed amount of Cement in concrete at specified
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compressive strengths measured in pounds per cubic yards and listed on concrete mixdesigns.
Concrete: Concrete is any approved combination of mineral aggregates bound together into a hardened conglomerate in accordance with the requirements of this code.
Environmental product declaration (EPD): EPDs present quantified environmental information on the life cycle of a product to enable comparisons between products fulfilling the same function. EPDs must conform to ISO 14025, and EN 15804 or ISO 21930, and have at least a “cradle to gate” scope (which covers product life cycle from resource extraction to the factory).
High Early Strength Cement: Defined as cement used to produce concrete with the compressive strength shown on submitted building plans within 12 hours.
Newly-Constructed Building: “Newly-constructed building” means a new structure that has never before been used or occupied for any purpose or removal and replacement of an existing structure, or repair, alteration, modification, addition to, or rehabilitation of an existing structure, where a demolition will occur, as defined Santa Monica Municipal Code Section 9.25.030 (A.1) or (A.2).
(c) Scope: The requirements of this Chapter shall apply to all Newly Constructed Buildings and swimming pools and spas as provided in Section 8.106.130.1 for which a building permit for construction is issued on or after 30 days following the second reading of this ordinance. Projects that do not meet the thresholds requiring plan review, as determined by the Building Official shall be exempt from this ordinance. (d) 8.106.130.3 - California Building Standards Code amendments. (1) Section 1901.2 of the 2025 California Building Code is hereby amended as
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follows:
1901.2 Plain and reinforced concrete. Structural concrete shall be designed and constructed in accordance with the requirements of this chapter and ACI 318 as amended in Section 1905 of this code and Santa Monica Municipal Code Chapter
8.106.130.
(2) Section R402.2.1 of the 2025 California Residential Code is hereby amended as follows:
R402.2.1 Materials for concrete. Materials for concrete shall comply with the requirements of Section R608.5.1, as amended by Santa Monica Municipal Code Section 8.106.130.
(3) Section R404.1.3 of the 2025 California Residential Code is hereby amended as follows:
R404.1.3 Concrete foundation walls. Concrete foundation walls that support light- frame walls shall be designed and constructed in accordance with the provisions of this section, ACI 318, ACI 332, or PCA 100, as amended by Santa Monica Municipal Code Section 8.106.130. Concrete foundation walls that support above-grade concrete walls that are within the applicability limits of Section R608.2 shall be designed and constructed in accordance with the provisions of this section, ACI 318, ACI 332, or PCA 100, as amended by Santa Monica Municipal Code Section 8.106.130. Concrete foundation walls that support above-grade concrete walls that are not within the applicability limits of Section R608.2 shall be designed and constructed in accordance with the provisions of ACI 318, ACI 332, or PCA 100, as amended by Santa Monica
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Municipal Code Section 8.106.130. Where ACI 318, ACI 332, PCA 100 or the provisions of this section, as amended by Santa Monica Municipal Code Section 8.106.130, are used to design concrete foundation walls, project drawings, typical details and specifications are not required to bear the seal of the architect or engineer responsible for design, unless otherwise required by the state law of the jurisdiction having authority.
(4) Section R506.1 of the 2025 California Residential Code is hereby amended as follows:
R506.1 General. Concrete slab-on-ground floors shall be designed and constructed in accordance with the provisions of this section or ACI 332, as amended by Santa Monica Municipal Code Section 8.106.130. Such floors shall not be less than 3 1/2 inches (89mm) thick (for expansive soils, see Section R403.1.8). The specified compressive strength of concrete shall be as set forth in Section R402.2.
(5) Section R608.5 of the 2025 California Residential Code is hereby amended as follows:
R608.5 Materials. Materials used in the construction of concrete walls shall comply with this section, as amended by, Santa Monica Municipal Code Section 8.106.130.
(6) Section 301 of the 2025 California Green Building Standards Code is hereby augmented with the following:
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301.6 Low-carbon concrete requirements for all projects. Plain and reinforced concrete installed as part of any project subject to the application of this code shall demonstrate compliance with the requirements of Santa Monica Municipal Code Section 8.106.130, the full text of which is herein added to this code by reference.
(7) Section 5.409.3 Product GWP compliance – prescriptive path of the 2025 California Green Building Standards Code is hereby adopted and amended as follows:
5.409.3 Product GWP compliance – prescriptive path. Each product that is permanently installed and listed in Table 5.409.3 shall have a Type III environmental product declaration (EPD), either product-specific or factoryspecific. All concrete must comply with section 5.409.3.2.
TABLE 5.409.3 PRODUCT GWP LIMITS
Buy Clean California
Materials Product
Category 1
Maximum acceptable
GWP value
(unfabricated)
(GWP allowed)
Unit of Measurement
Hot-rolled structural
steel sections
1.77 MT CO2e/MT
Hollow structural
sections
3.00 MT CO2e/MT
Steel plate 2.61 MT CO2e/MT
Concrete reinforcing
steel
1.56 MT CO2e/MT
Flat glass 2.50 kg CO2e/MT
Light-density mineral
wool board insulation
5.83 kg CO2e/1 m2
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Heavy-density mineral
wool board insulation
14.28 kg CO2e/1 m2
5.409.3.1 Products shall not exceed the maximum GWP value specified in Table 5.409.3.
5.409.3.2 Reduction in cement use requirements.
All plain and reinforced concrete installed in residential and non-residential Newly Constructed Buildings and swimming pools and spas as provided in Section 8.106.130.1 for which a building permit for construction is issued on or after 30 days after the second reading of this ordinance shall comply with Section 5.409.3 to reduce embodied carbon in concrete. Projects that do not meet the thresholds requiring plan review, as determined by the Building Official, shall be exempt from this ordinance.
5.409.3.2.1
Products shall comply with the requirements for product GWP or Cement Limit performance in accordance with Section 5.409.3 using the maximum acceptable GWP or Cement Limit value for the product category listed in Table 5.409.3.5.
5.409.3.3 Project Based Compliance:
A weighted average of the maximum GWP or Cement Limit for all concrete mixes installed in the project shall be less than the weighted average maximum GWP or Cement Limit allowed per Table 5.409.3.5 using Project Based Equation 5.409.3.3A or
5.409.3.3B Calculations shall be performed with consistent units of measurement for the material quantity and the GWP or Cement Limit value. For the purposes of this exception, industry wide EPD’s are acceptable.
Project Based GWP Equation 5.409.3.3A
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GWPn < GWP allowed
Where
GWPn = Σ (GWPn)(vn) and GWP allowed = Σ (GWP allowed)(vn) And
n = each concrete mix installed in the project
GWPn = the GWP for concrete mix n per concrete mix EPD, in kg CO2e /m3 GWP allowed = the GWP potential allowed for concrete mix n per Table
5.409.3.5 vn = the volume of concrete mix n installed in the project, in m3 Project Based Cement Limit Equation 5.409.3.3B
Cem proj < Cem allowed
Where
Cem proj = ΣCem n v n and Cem allowed = ΣCem lim v n
and
n = the total number of concrete mixtures for the project Cem n = the cement content for mixture n , kg/m 3 or lb/yd 3 Cem lim = the maximum cement content for mixture n per Table 5.409.3.5 kg/m 3 or lb/yd 3
v n = the volume of mixture n concrete to be placed, yd 3 or m 3 Applicant can use yd 3 or m 3 for calculation, but must keep same units throughout.
5.409.3.4. Verification of compliance.
The Acknowledgement Worksheet signed by the design professional of record shall be provided on the construction documents during plan review. Updated EPDs or Mix Designs, and a batch receipt from the concrete supplier for products used in construction
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shall be provided to the owner at the close of construction and to the City upon request.
The City requires inspection and inspection reports in accordance with Sections 702.2 and 703.1 during and at completion of construction to demonstrate substantial conformance. Inspection shall be performed by the design professional of record or third party acceptable to the City.
TABLE 5.409.3.5
Concrete GWP and Cement Limits
Note: Acceptable supplementary cementitious materials used to replace cement in concrete mix designs include but are not limited to:
1. Fly ash conforming to ASTM C618.
2. Slag cement (GGBFS) conforming to ASTM C989.
3. Silica fume conforming to ASTM C1240.
4. Natural pozzolan conforming to ASTM C618.
5. Blended supplementary cementitious materials conforming to ASTM C1697.
6. Ultra-fine fly ash (UFFA) conforming to ASTM C618.
7. Metakaolin conforming to ASTM C618.
8. Ground-glass pozzolan per ASTM C1866/C1866M.
9. Other materials with comparable or superior environmental benefits, as approved by the Engineer of Record and enforcing authority.
Concrete, Ready-Mixed
Cement Limits Global Warming Potential
(GWP) Limits
Minimum specified 28 day
compressive strength f’c, psi
Maximum cement
content, lbs/yd3
Maximum Global Warming
Potential (GWP) kg CO2e/m3
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up to 2500 362 260
3000 410 289
4000 456 313
5000 503 338
6000 531 356
7000 594 394
7001 and higher 657 433
up to 2499 light weight 512 500
Up to 3499 light weight 571 546
Up to 4499 light weight 629 594
5.409.3.6 Allowable Increases.
1. Cement or GWP limits shown in Table 5.409.3.5 can be increased by 30% for concrete demonstrated in writing to the Building Official or for Public Works Projects, the City Engineer, as requiring high early strength. Such concrete could include precast, prestressed concrete; beams and slabs above grade; shotcrete; and other applications as demonstrated in writing by the Professional Engineer or other licensed professionals.
2. Approved Cements. The industry-average EPD describing Portland cements produced in the United States by the Portland Cement Association, certified by ASTM, lists a Portland cement global warming potential of 922 kg CO2e/metric ton. If your plant specific EPD for a cement or blended cement, Notes
(1) For concrete strengths between the stated values, use linear interpolation to determine cement and/or GWP limits.
(2) Cement of any type per ASTM C150, ASTM C595.
(3) Project applicants can choose to comply using the Maximum Cement limits OR the Maximum Global Warming Potential limits.
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demonstrated to the Building Official by an approved EPD, is lower than 922 kg CO2e/metric ton an increase in cement is allowed (e.g. use of ASTM 595 Type 1L Cement). The maximum cement content may be increased above the compliance level in Table 5.409.3.5 proportionate to the percentage difference in GWP of the plant specific EPD and the industry-average 922 kg CO2e/metric ton.
Formula: 922 – Plant Specific GWP = Difference
Difference/922 = Percent Allowable Increase
For example: A plant specific EPD of 900 kg CO2e/metric ton could allow up to a 2% increase in allowable cement.
922– 900 = 22
22/922 = 0.02
5.409.3.7 Exemptions.
If an applicant for a project subject to this chapter believes that circumstances exist that make it a hardship or infeasible to meet the requirements of this chapter, the applicant may request an exemption in writing to the building department or Public Works (for City project or work within the Public Right of Way). In applying for an exemption, the burden is on the applicant to show hardship or infeasibility. Circumstances that constitute hardship or infeasibility may include: There is a lack of commercially available material necessary to comply with this chapter. The applicant must provide written notice from at least two local concrete suppliers that there is a lack of commercially available materials necessary to comply. The cost of the concrete mix that achieves compliance is more than the cost of a
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100% Portland cement (ASTM C-150) or a 100% Portland limestone cement (ASTM C-595 Type 1L) mix. Applicant must provide quotes from at least two local concrete suppliers comparing the cost of a 100% PC (ASTM- 150) or 100% PLC (ASTM C-595 Type 1L) mix and equivalent strength low- carbon concrete mix. Emergency purchases made in conformance with Section 2.24.240. Building permit applications submitted over the counter are exempt from this ordinance. This Chapter does not apply to pre-packaged proprietary concrete bags used for small quantities (less than 3 yards) or where there is an immediate need for on-site concrete mixing.
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Report
City Council Meeting: October 14, 2025
Agenda Item: 4.O
1 of 1
To: Mayor and City Council
From: Heidi Von Tongeln, Interim City Attorney, City Attorney's Office, Administration
Subject: Second Reading and Adoption of an Ordinance Amending the Official Districting Map for the Parcel Located at 1331 Wilshire Boulevard Recommended Action
Staff recommends that the City Council adopt the attached Ordinance.
Executive Summary
At its meeting on September 30, 2025, the City Council introduced for first reading an Ordinance amending the Official Districting Map for the parcel located at 1331 Wilshire Boulevard. The ordinance is now presented to the City Council for adoption.
Prepared By: Bradley Michaud, Legal Administrative Services Officer Approved Forwarded to Council
Attachments:
A. ORD-Wilshire Blvd. Districting Map Amendments 2d
B. Written Comments
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1 City Council Meeting: October 14, 2025 Santa Monica, California ORDINANCE NUMBER _____ (CCS)
(City Council Series)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AMENDING THE OFFICIAL DISTRICTING MAP OF THE CITY OF SANTA MONICA REGARDING 1331 WILSHIRE BLVD.
WHEREAS, the parcel located at 1331 Wilshire Blvd (the parcel also shown on the map included in Attachment “A”) is currently improved with longstanding retail use; and
WHEREAS, the parcel has a “split designation” and “split zoning”, with the front two-thirds along Wilshire Blvd being designated Mixed Use Boulevard in the General Plan Land Use Map and zoned Mixed-Use Boulevard (MUB) in the Official Districting Map, and the rear one-third being designated as Low Density Housing in the General Plan Land Use Map and zoned as Low Density Residential (R2) in the Official Districting Map; and
WHEREAS, the existing “split zoning” runs through the existing structure, creating a nonconforming condition for the rear portion of the parcel; and WHEREAS, on July 6, 2010, the City Council adopted the Land Use and Circulation Element (“LUCE”) of the City’s General Plan, which included an amendment to the General Plan Use Map; and
WHEREAS, on June 23, 2015, the City adopted a revised Zoning Ordinance, which included a revised Official Districting Map; and
WHEREAS, when the General Plan Land Use and the Official Districting Maps were amended as part of the 2015 Zoning Ordinance update, a portion of the subject
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Packet Pg. 645 Attachment: ORD-Wilshire Blvd. Districting Map Amendments 2d (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 2 parcel was changed to Low Density Housing in the General Plan Land Use Map and zoned as R2 in the Official Districting Map, respectively; and WHEREAS, this rezoning to R2 appears to have been inadvertent given the longstanding use of the property; and
WHEREAS, during the public review process and in the course of analyzing the boundaries of the newly created zoning districts, inconsistencies between the adopted LUCE Land Use Designation Map and the then existing Official Districting Map were identified as reflected in the April 14, 2015, Staff Report to City Council; and WHEREAS, as a result of the identified inconsistencies, City Staff attempted to compare the LUCE Map with the existing Official Districting Map in the City, to generate a listing of inconsistent parcels, and
WHEREAS, a list of 115 parcels with such inconsistencies (“Inconsistent Parcel List”) was prepared and included with the Staff Report to the Planning Commission and were reviewed in detail on June 18, 2014 and October 1, 2014; and WHEREAS, the Inconsistent Parcel List was also included and discussed in the April 14, 2015, City Council Staff Report and reviewed by the City Council prior to their voting on the Zoning Ordinance Districting Map; and
WHEREAS, the majority of these inconsistent parcels were those in the City whose land designations were changed to a commercial designation with the adoption of the LUCE Land Use Designation Map and were inconsistent with their predominantly residential zoning or partial residential zoning; and
WHEREAS, however, a portion of the properties on the Inconsistent Parcel List were those designated commercial/industrial on the then-existing Official Districting Map
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Packet Pg. 646 Attachment: ORD-Wilshire Blvd. Districting Map Amendments 2d (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 3 and improved with commercial/industrial uses but had been designated residential on the 2010 LUCE map; and
WHEREAS, the subject parcel appears to be similarly situated to these previously identified formerly commercial/industrial parcels; however, the subject parcel was inadvertently not included on the Inconsistent Parcel List; and WHEREAS, on May 5, 2015, the City Council adopted Resolution No. 10874 (CCS) amending the LUCE map to, among other things, change the LUCE designation for certain parcels that had been identified on the Inconsistent Parcel List as having inconsistent LUCE and then-existing Zoning Districting Map designations; and WHEREAS, on June 23, 2015, the City adopted a revised Zoning Ordinance, which included a revised Districting Map that designated a portion of the existing commercial structure as R2; and
WHEREAS, the “split zoning” has presented issues in potential reuse and leasing of the property as commercial uses are generally prohibited in the R2 zoning district; and
WHEREAS, the change of the subject parcel to the R2 designation has resulted in the existing building becoming a legal, nonconforming building and the existing uses becoming legal, nonconforming uses and, thus, creates impediments to future financing and leasing opportunities; and
WHEREAS, on February 19, 2025, pursuant to Santa Monica Municipal Code Section 9.45.060(B), the Planning Commission adopted Resolution Number 25-003 (PCS), a Resolution of Intention, declaring its intention to consider recommending to the City Council that the Council, among other things, amend the General Plan Land Use
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Packet Pg. 647 Attachment: ORD-Wilshire Blvd. Districting Map Amendments 2d (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 4 Map and Official Districting Map of the City of Santa Monica for the subject parcel located at 1331 Wilshire Blvd.; and
WHEREAS, amending the Official Districting Map to zone the entire parcel located at 1331 Wilshire Blvd. as MUB will correct the prior inadvertent designation and reflect the longstanding use of the subject parcel, removing impediments to future leasing/changes of use and financing of the subject parcel; and WHEREAS, on March 19, 2025, the Planning Commission conducted a duly noticed public hearing, and, after considering oral and written testimony regarding the proposed amendments to the Official Districting Map, adopted Resolution Number 25- 006 (PCS), recommending that the City Council amend the Official Districting Map for the parcel located at 1331 Wilshire Blvd. based on the following findings:
1. The change in district boundaries is consistent in principle with the General Plan in that the proposed amendments will provide consistency between existing development and the Official Districting Map. Currently, the parcel has been “split zoned” with the front two-thirds along Wilshire Blvd being classified MUB (Mixed-Use Boulevard), and the rear one-third being classified as R2 (Low Density Residential). This split zoning runs through the existing structure and therefore makes the rear R2 portion nonconforming. This presents issues in potential reuse of the property as commercial uses are generally prohibited in the R2 zoning district and a constraint on potential redevelopment of the parcel as two incongruous sets of land use regulations and development standards would be applied to the parcel. The proposed change will rectify this issue by aligning the Official Districting Map with existing development for the entirety of the parcel; and
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Packet Pg. 648 Attachment: ORD-Wilshire Blvd. Districting Map Amendments 2d (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 5 2. The change in district boundaries is consistent with the purpose of this Ordinance to promote the growth of the City in an orderly manner and to promote and protect the public health, safety, and general welfare in that the subject parcel has “split zoning” with the front two-thirds along Wilshire Blvd being classified MUB (Mixed-Use Boulevard), and the rear one-third being classified as R2 (Low Density Residential) that runs through the existing commercial development. This has resulted in the rear R2 portion of the existing use as being considered nonconforming and has presented constraints on potential redevelopment of the parcel as two incongruous sets of land use regulations and development standards would be applied to the parcel. The proposed change will amend this issue by aligning the Official Districting Map with existing development for the entirety of the parcel; and
3. The change in district boundaries is necessary to achieve the balance of land uses desired by the City, consistent with the General Plan, and to increase the inventory of land within a given Zoning District in that the subject parcel currently has “split zoning”, with the front two-thirds along Wilshire Blvd being classified MUB (Mixed-Use Boulevard), and the rear one-third being classified as R2 (Low Density Residential). This has created issues regarding nonconforming uses with the same structure and redevelopment of the parcel as the current two zoning districts have conflicting land use regulations and development standards. The proposed change will amend this issue by aligning the Official Districting Map with existing development for the entirety of the parcel; and
WHEREAS, on May 13, 2024, the City Council conducted a duly noticed hearing,
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Packet Pg. 649 Attachment: ORD-Wilshire Blvd. Districting Map Amendments 2d (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 6 and, after considering all oral and written testimony, decided to table the adoption of the amendments to the Official Districting Map to a later date; and WHEREAS, after renewed requests from the property owner and also recent interest from non-retail tenants in occupy the vacant building, on September 30, 2025, the City Council conducted a duly noticed hearing, and, after considering all oral and written testimony, desires to amend the Official Districting Map for the parcel located at 1331 Wilshire Blvd. as set forth below.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Based upon the oral and written testimony presented to the City Council at the public hearing on September 30, 2025, regarding the proposed change to the Official Districting Map for the subject parcel located at 1331 Wilshire Blvd, the City Council hereby makes the following findings:
1. The change in district boundaries is consistent in principle with the General Plan in that the proposed amendments will provide consistency between existing development and the Official Districting Map. Currently, the parcel has been “split zoned” with the front two-thirds along Wilshire Blvd being classified Mixed-Use Boulevard (MUB), and the rear one-third being classified as Low Density Residential (R2). This split zoning runs through the existing structure and therefore makes the rear R2 portion nonconforming. This presents issues in potential reuse of the property as commercial uses are generally prohibited in the R2 zoning district and a constraint on future leasing and financing of the existing vacant building. The proposed change will rectify this issue by aligning the Official Districting Map with existing development for the entirety of the parcel;
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Packet Pg. 650 Attachment: ORD-Wilshire Blvd. Districting Map Amendments 2d (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 7 and
2. The change in district boundaries is consistent with the purpose of this Ordinance to promote the growth of the City in an orderly manner and to promote and protect the public health, safety, and general welfare in that the subject parcel has “split zoning” with the front two-thirds along Wilshire Blvd being classified Mixed-Use Boulevard (MUB), and the rear one-third being classified as Low Density Residential (R2) that runs through the existing commercial development. This has resulted in the rear R2 portion of the existing use as being considered nonconforming and has presented constraints on future leasing and financing of the existing vacant building. The proposed change will amend this issue by aligning the Official Districting Map with existing development for the entirety of the parcel; and
3. The change in district boundaries is necessary to achieve the balance of land uses desired by the City, consistent with the General Plan, and to increase the inventory of land within a given Zoning District in that the subject parcel currently has “split zoning”, with the front two-thirds along Wilshire Blvd being classified Mixed-Use Boulevard (MUB), and the rear one-third being classified as Low Density Residential (R2). This has created issues regarding nonconforming uses within the same structure and the future leasing and financing of the existing vacant building. The proposed change will amend this issue by aligning the Official Districting Map with existing development for the entirety of the parcel.
SECTION 2. The City of Santa Monica Official Districting Map is hereby amended as set forth in Exhibit A, attached hereto.
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Packet Pg. 651 Attachment: ORD-Wilshire Blvd. Districting Map Amendments 2d (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 8 SECTION 3. Any provision of the Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.
SECTION 4. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 5. The Mayor shall sign and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Ordinance shall become effective 30 days from its adoption.
APPROVED AS TO FORM:
_________________________
HEIDI VON TONGELN
Interim City Attorney
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Packet Pg. 652 Attachment: ORD-Wilshire Blvd. Districting Map Amendments 2d (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 9 EXHIBIT A
Amendment to the Zoning Designation in the Official Districting Map for the Parcel Located at 1331 Wilshire Blvd.
Address APN Zoning
Classification
Proposed
1331 Wilshire Blvd 4281-012-
025
MUB (Mixed Use
Boulevard)/R2
(Low Density
Residential)
MUB (Mixed Use Boulevard)
MUB
Zoning
District
R2 portion of
the parcel to be
rezoned MUB
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Packet Pg. 653 Attachment: ORD-Wilshire Blvd. Districting Map Amendments 2d (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 1 Mitchell Kois
From: Elizabeth Van Denburgh <[email protected]>
Sent: Sunday, October 12, 2025 9:50 PM
To: councilmtgitems; Lana Negrete; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Dan Hall; Jesse Zwick; Caroline Torosis
Cc: Oliver Chi
Subject: City Council Mtg. - 10/14/25 - Consent Calendar 4-O -- Stop Adoption of Ordinance Amending Districting Map for 1331 Wilshire (Encroachment into R2 neighborhood of Mixed Use Blvd. in Wilmont)
EXTERNAL
Mayor Negrete ad City Council members,
I am writing to you again requesting that you do not adopt an ordinance amending the districting map for 1331 Wilshire. The ordinance and resolution brought on May 15th to the City Council was regarding the proposed upzoning/rezoning from R2, the designation of the residential neighborhood in Wilmont, to Mixed Used Boulevard, which is what the Wilshire portion is zoned. This upzoning/rezoning of the back portion of the RiteAid lot at 1331 Wilshire is just that, a proposal. There is no record of law that requires it.
The Resolution - 1331 Wilshire LUCE Map Amendment 051325 states:
"WHEREAS, the "split designation" has presented issues in potential reuse of the property as commercial users are generally prohibited in the Low Density Housing designation and presents a constraint on potential redevelopment of the parcel as two incongruous sets of land use regulations and development standards would be applied to the parcel" The Ordinance - 1331 Wilshire-Zoning Map Amendment 051325 states:
"WHEREAS, the "split zoning" has presented issues in potential reuse of the property as commercial uses are generally prohibited in the R2 zoning district and 1 presents a constraint on potential development of the parcel as two incongruous sets of land use regulations and development standards would be applied to the parcel"
The 2010 LUCE focus was and continues to be preservation of the neighborhood characterized by the following LUCE statements:
"The highest priority of the community was the preservation of the existing character and scale of Santa Monica's neighborhoods." (LUCE - Page3)
The 2010 LUCE is different from the policy direction of the 1984 LUCE: It is a conservation plan that provides for an overall reduction in building height." (LUCE-Page 5) Land Use 2.2 - NEIGHBORHOOD CONSERVATION - "Renters and homeowners alike advocate for neighborhood conservation so that future generations may enjoy the same benefits and experiences." (LUCE - Page 2.2-3)
In 2015, the A lot scandal was exposed. Parking lots, called A lots and mostly at the back of commercial properties have a zoning designation of residential e.g., R2. They were changed to commercial in the Item 4-O
October 14, 2025
Item 4-O
October 14, 2025
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Packet Pg. 654 Attachment: Written Comments [Revision 1] (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) 2 LUCE without authorization, review or approval. Residents pushed back and demonstrated that the LUCE designation of commercial was inappropriate and must be reverted back to residential. A resolution at the May 5, 2015 City Council meeting confirmed the residents were correct. The city had unilaterally upzoned 115 parcels and almost all of them were reverted to residential. 1331 Wilshire was correctly designated residential and R2, consistent with the LUCE, the LUCE map and the Wilmont neighborhood it connects to.
I ask that you reject the proposal to upzone/rezone and in essence, spot zone, this change. While the owners of the property may request a zoning change, the LUCE and LUCE map is clear that 1331 Wilshire has always had a R2 portion, known as an A lot in its north end and so designated to the protect this R2 Wilmont neighborhood and the Mixed Use Boulevard parcel faces Wilshire. These A lots were ALWAYS planned to become residential if they were no longer being used as a parking lot. Please keep the residential in our Wilmont neighborhood.
In addition, it seems as discussed at the May 13, 2025 City Council meeting that the time staff has spent on this for the Planning Commission and the City Council meetings is not an appropriate issue for city staff to take on. The City Council clarified that the owner could apply for rezoning instead of staff working with the developer. Instead, it seems, staff was working for a year to spot zone the property in violation of the LUCE.
Thank-you for your consideration,
Elizabeth Van Denburgh
Wilmont Chair
Item 4-O
October 14, 2025
Item 4-O
October 14, 2025
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Packet Pg. 655 Attachment: Written Comments [Revision 1] (7350 : 1331 Wilshire Boulevard Parcel Map - Second Reading) City Council
Report
City Council Meeting: October 14, 2025
Agenda Item: 11.A
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To: Mayor and City Council
From: Jenny Rogers, Recreation and Arts Director, Recreation and Arts Department Subject: Adoption of Resolution Establishing a Santa Monica Signature Events Category, Designating Santa Monica Signature Events, and Authorizing the Waiver of City Event Fees for Designated Signature Events Recommended Action
Staff recommends that the City Council
1. Adopt a finding of no possibility of significant effects pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines;
2. Adopt the attached Resolution Establishing a Santa Monica Signature Events Category, Designating Santa Monica Signature Events, and Authorizing the Waiver of City Event Fees for Designated Signature Events.
Summary
The Santa Monica City Council has long recognized that events and public space activations are vital to Santa Monica’s economic vitality, cultural identity, and community connection. As part of a broader strategy to make Santa Monica a hub for distinctive and inclusive experiences, staff is recommending the establishment of a “Santa Monica Signature Events” category – a new designation that will allow qualifying community events to receive automatic fee waivers and priority support from the City.
The City’s current program for facilitating certain Signature Events in the City that are produced by a non-profit entity involves a cumbersome process that involves utilization of the City Council Discretionary Funding Program (which is concurrently being proposed for modifications via a separate item on this Council agenda), along with a protracted negotiation over which fees the non-profit event producer has to actually pay.
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In an effort to streamline that process, the proposed Signature Events Resolution (see Exhibit A) identifies recurring community events produced by non-profit entities that have demonstrated longstanding value to the City’s residents and economy.
Designated Signature Events would automatically qualify for fee waivers and receive streamlined support in the event permitting process. This approach will reduce uncertainty for event organizers, ensure equitable and predictable City support, and reinforce the City’s commitment to celebrating community, culture, and creativity. An overview of the events currently identified for inclusion as a Signature Event include:
• Pier 360 – Santa Monica Pier Corporation
• Locals Night – Santa Monica Pier Corporation
• Easter on the Promenade – Downtown Santa Monica
• Pride on the Promenade – Downtown Santa Monica
• Dia de Los Muertos on the Promenade – Downtown Santa Monica • Open Main Street - Summer Solstice – Main Street Business Improvement Association
• Montana Ave Art Walk – Montana Merchants Association
• Open Main Street - Day of the Dog – Main Street Business Improvement Association
• July 4th Parade – Ocean Park Association
• Festival of Chariots – International Society for Krishna Consciousness
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• LA Opera at the Beach – LA Opera
• Ice Grand Opening Day – Downtown Santa Monica
• Westside Unity Classic Car Show – Pico Youth & Family Center • Veteran’s Day Ceremony – United States Army
This action is part of a larger initiative underway by the City to transform Santa Monica’s special events ecosystem – making it easier, faster, and more transparent to host both community and marquee events.
Background
In recent years, the City Council has prioritized the activation of Santa Monica’s public spaces as a core component of economic recovery and placemaking. Santa Monica’s iconic venues – from its world-famous beach and Pier to its parks and civic sites – attract thousands of visitors annually and serve as ideal platforms for local culture, art, and community expression.
To realize this vision, staff has engaged a cross-departmental effort to modernize and simplify the City’s event policies and permitting systems. This includes:
• Revising site guidelines and administrative instructions to allow greater flexibility and new uses.
• Introducing innovative venues such as The Sandbox at the Beach Play Zone. • Expanding capacity at high-demand sites like the Pier Concert series (from 500 to 3,000 attendees).
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• Increasing annual event limits at beach parks (from 23 to 36). • Allowing alcohol service, vending, and drone shows at certain community events. • Developing a new permitting software platform (Clariti) to streamline application processing and interdepartmental coordination by 2026.
These improvements are collectively intended to signal a cultural shift – that the City of Santa Monica is becoming a partner in event creation, not just a regulator.
Discussion
Establishing a Santa Monica Signature Events Category
Community events in Santa Monica have historically relied on Council discretionary funds or ad-hoc fee waivers to offset event production costs. While effective in intent, this practice has proven administratively cumbersome and unpredictable for both organizers and staff.
To address this issue, staff has worked to develop a proposed Signature Events category, defined by clear criteria that reflects the City’s values and community priorities. Events qualifying for this designation would automatically receive City fee waivers and enjoy an expedited review process.
Program eligibility criteria that has been developed for the Signature Events category include:
• Takes place at a City-owned site
• Produced by or benefits a nonprofit organization
• Free and open to the public
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• Demonstrated annual presence in Santa Monica for at least three years • Provides cultural, social, recreational, or economic benefit to the community • Supports local business participation and visibility
Per the guidelines developed, events that would ineligible from qualifying as a Signature Event include:
• Primarily political or religious events
• Commercial or product-driven activations
• Events hosted by organizations outside Santa Monica without clear community benefit
The Resolution authorizing the creation of the Signature Events category is included as an attachment to this report for reference. Of note, events that do not meet the criteria for qualifying as a Signature Event will still have the ability to pursue other avenues for City support, including potential City event co-sponsorship, or requesting City Council discretionary funds to offset City fees.
In addition, per the program developed, staff is also recommending that the Recreation and Parks Commission (RPC) be tasked with an annual review of Signature Event requests, and be tasked with the responsibility to add or remove events based on a coordinated review process. Through this process, events petitioners would be able to appeal an RPC decision as stipulated per the Community Events Ordinance, Santa Monica Municipal Code section 4.68.090, which states appeals to be adjudicated by the Director of Community Services (a.k.a. Director of Recreation & Arts).
Advancing the City’s Broader Special Events Strategy
In tandem with the Signature Events resolution, the City is continuing to advance a comprehensive Special Events Facilitation Strategy designed to make Santa Monica more event-friendly and competitive regionally. An overview of key initiatives underway include:
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• Developing a Large-Scale Events Resolution to streamline approvals for major, high-impact activations.
• Expanding the City’s inventory of event-ready spaces, including the addition of Historic Belmar Park and Santa Monica Airport locations. • Enhancing customer service and field coordination, supported by the addition of a new City Events Coordinator.
• Strengthening interdepartmental collaboration and communications through the new Clariti permitting system.
• Establishing clearer cost transparency for event producers, balancing access with fiscal sustainability.
Together, these measures reinforce Santa Monica’s commitment to supporting community-driven events while attracting marquee experiences that elevate the City’s profile and economic health.
Environmental Review
The resolution on Signature Events is exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines which states that CEQA does not apply “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” The resolution is administrative in nature.
Therefore, it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Financial Impacts and Budget Actions
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There is no immediate fiscal impact or budget action necessary as a result of the recommended action. Future fiscal impact of establishing a Signature Events category would align with current Council practices for event fee waivers. Please see the Fee Matrix, (Exhibit B to the attached Resolution), for City fees subject to waiver for designated Signature Events, and the non-City fees which would not be subject to waiver. Staff will monitor the fee waivers for these events and return to Council with recommended budget amendments, if needed.
Prepared By: Jenny Rogers, Recreation and Arts Director Approved Forwarded to Council
Attachments:
A. Resolution-Signature Events with Exhibits A and B
B. Written Comments
C. Powerpoint Presentation
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1 City Council Meeting October 14, 2025 Santa Monica, California RESOLUTION NUMBER _________ (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
ESTABLISHING A SIGNATURE EVENTS CATEGORY, DESIGNATING SANTA
MONICA SIGNATURE EVENTS, AND AUTHORIZING WAIVER OF CITY EVENT
FEES FOR DESIGNATED SIGNATURE EVENTS
WHEREAS, the City of Santa Monica is a highly desirable year-round event venue for community events, and the City has received an increasing number of requests from a variety of organizations and event producers to waive certain fees for special events; and
WHEREAS, community events greatly enhance the cultural fabric of the City, and provide numerous public benefits, both tangible and intangible; and WHEREAS, the waiver of City fees can reduce the financial burden on event organizers and allow the City to establish mutually beneficial partnerships with community groups, however, such waivers can create funding gaps in the budgets of City Departments; and
WHEREAS, certain events have been traditionally celebrated or observed in the City, or are otherwise tied to the history of the community; and WHEREAS, such events draw widespread participation from residents of Santa Monica and its surrounding communities, as well as drawing tourists and visitors, and confer a benefit on the local economy; and
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Packet Pg. 663 Attachment: Resolution-Signature Events with Exhibits A and B [Revision 3] (7315 : 11.A Signature Events Resolution) 2 WHEREAS, the City may choose to selectively fund certain activities it believes to be in the public interest, without at the same time funding alternative programs, and in supporting the preferred programs, the City is not considered to be engaging in viewpoint discrimination (Rust v. Sullivan (1991) 500 U.S. 173, 193); and WHEREAS, in the interest of fairness and consistency, the Council wishes to establish specific, viewpoint-neutral criteria to identify its signature events, and set forth fiscally sustainable parameters for the benefits to such events.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. Criteria. To be considered a Signature Event eligible for fee waivers pursuant to this Resolution, an event must meet the following criteria:
a. Takes place at a City-owned site.
b. Is produced by or benefits a nonprofit.
c. Is free and open to the public.
d. Demonstrates a commitment to the City of Santa Monica, as evidenced by having taken place at least annually for at least three years. e. Provides cultural, social, and/or recreational benefit to the residents of the City, and/or provides economic enhancement and positive promotion of the City.
f. Provides revenue generating opportunities for local business and City facilities.
g. The following shall be ineligible:
1. Events that are primarily political in nature.
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Packet Pg. 664 Attachment: Resolution-Signature Events with Exhibits A and B [Revision 3] (7315 : 11.A Signature Events Resolution) 3 2. Events that endorse religion or for which the waiver will directly fund religious worship, instruction, or proselytization. Cultural events hosted by a religious group but categorized primarily as a celebration of pluralism and diversity, rather than an endorsement of religion, are not prohibited.
3. Events whose principal component is merchandise
sales or exhibits, business promotions, or product or
service launches.
4. Events hosted by organizations based outside of Santa Monica, unless the demonstrated benefits or services
are primarily for the residents of Santa Monica.
SECTION 2. Signature Events. The Council finds the Signature Events attached hereto in Exhibit A currently meet the criteria set forth in this Resolution, and are entitled to the benefits set forth herein.
SECTION 3. Benefits. Signature Events are eligible for the following benefits:
a. A one-time waiver of outstanding debt for past events, effective as of the date of this Resolution.
b. The benefits set forth in Exhibit B, attached hereto.
SECTION 4. Rules and Regulations.
a. Following adoption of this Resolution, the Recreation and Parks Commission (RPC) shall be delegated the authority to review this Resolution bi-annually and decide whether any events should be added or removed from the list of Signature Events based on the criteria set forth in
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Packet Pg. 665 Attachment: Resolution-Signature Events with Exhibits A and B [Revision 3] (7315 : 11.A Signature Events Resolution) 4 this Resolution. The decision of the RPC may be appealed to the Director based on the procedure set forth in Santa Monica Municipal Code section
4.68.090.
b. Signature Events shall be responsible for the payment of all other fees required by the Community Events Ordinance, Santa Monica Municipal Code Chapter 4.68, or any other applicable state or local law or regulation. c. Funding for any Signature Event is not guaranteed from year to year, and is within the discretion of the Council and subject to budgetary appropriation.
d. The Council has not retained a role for itself in the permit application process and it has instead prospectively exempted certain events from paying fees or providing a subsidy to Signature Events based on the specific articulated criteria in this Resolution. The Council reserves no explicit authority to waive fees or grant a subsidy to events on an application-by application basis, but does reserve the right, through future action, to amend this Resolution.
e. Nothing in this Ordinance shall limit the City’s ability to produce, co-produce, or sponsor events pursuant to the process outlined in Administrative Instruction 4-21, or to waive fees pursuant to any existing agreement. f. Nothing in this Ordinance shall limit the City’s ability to waive fees for indigent persons as outlined in Santa Monica Municipal Code sections
4.68.080 or 4.68.140.
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Packet Pg. 666 Attachment: Resolution-Signature Events with Exhibits A and B [Revision 3] (7315 : 11.A Signature Events Resolution) 5 SECTION 5. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
______________________
HEIDI VON TONGELN
Interim City Attorney
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Packet Pg. 667 Attachment: Resolution-Signature Events with Exhibits A and B [Revision 3] (7315 : 11.A Signature Events Resolution) Exhibit A
City of Santa Monica
Recreation and Arts Department
Signature Events 2025
Event Name Event Organizer
Pier 360 Santa Monica Pier Corporation
Locals Night Santa Monica Pier Corporation
Easter on the Promenade Downtown Santa Monica
Pride on the Promenade Downtown Santa Monica
Dia de Los Muertos on the Promenade Downtown Santa Monica Open Main Street - Summer Solstice Main Street Business Improvement Association Montana Ave Art Walk Montana Merchants Association
Open Main Street - Day of the Dog Main Street Business Improvement Association July 4th Parade Ocean Park Association
Festival of Chariots International Society for Krishna Consciousness LA Opera at the Beach LA Opera
Ice Grand Opening Day Downtown Santa Monica
Westside Unity Classic Car Show Pico Youth & Family Center Veteran’s Day Ceremony United States Army
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Packet Pg. 668 Attachment: Resolution-Signature Events with Exhibits A and B [Revision 3] (7315 : 11.A Signature Events Resolution) Exhibit B
City Event Fees
All fees are subject to increase by annual resolution.
Waivable Event Fees
Department Fee Name Fee
CDD/Building & Safety Single Trade Permit $430.46
CDD/Building & Safety Plan check review $315.93
CDD/Planning & Zoning Temporary Use Permit (TUP) $1,147.41 CDD/Planning & Zoning TUP for re-occurring events or in private space
$491.99
DOT Metered Parking Space
Reservation
Posted meter rate
DOT One-day Valet Permit $889.28
DOT Temporary No Parking Sign
Issuance
$86.53
DOT Temporary “No Parking” Sign
removal
$240.70/sign
DOT Oversize Load Permit $16 (one-way)
$32 (two-way)
DOT Roadway Closure Permit $358.79
DOT Traffic Control Plan Standard
Review (Review 1 & 2)
$370.52/sheet
DOT Traffic Control Plan Standard
Review (Review 3+)
$391.96/sheet
DOT Traffic Control Plan Expedited
Review (Review 3+)
$484.74/sheet
DOT Parking Specialist Event Support $335.06/hr.
DOT Parking Manager Event Support $661.47/hr.
DOT Traffic Engineer Event Support $396.84/hr.
DOT/BBB Moving Bus Stop $797.83
FINANCE Business License $194.00
PW/RRR Event Coordination Fee (bins or
carts)
$319.31
PW/RRR Event Bin Rental (Trash,
Compost, or Recycling)
$325.90/bin
PW/RRR Event Cart Rental (Trash,
Compost, or Recycling)
$169.38/cart
PW/RRR Add’l Bin Service $138.50
PW/RRR Add’l Cart Service $110.19
RAD Application Fee $50-$380.57
RAD Administrative Fee $121.21-$886.61
11.A.a
Packet Pg. 669 Attachment: Resolution-Signature Events with Exhibits A and B [Revision 3] (7315 : 11.A Signature Events Resolution) Department Fee Name Fee
SMFD Fire Personnel Benefits portion of costs per
hour
SMFD Candles/Open Flame Permit $175.25
SMFD LPG/Propane Permit $128.30
SMPD Police Personnel Benefits portion of costs per
hour
SMPD Motorcycle $72.86/day
SMPD Police Horse $36.42/day
SMPD Rescue boat $291.49/4 hrs
$36.40 ea. add’l hr.
Non-Waivable Event Fees
Department Fee Name Fee
CDD/Building & Safety After-hours inspection – 2hrs. $631.86 CDD/Building & Safety After-hours inspection – 4hrs. $1,263.72 DOT Temporary “No Parking” Signs $1.98/sign
PW/RRR Refundable Beach and Park
Clean-up Deposit
$0-$1,500
RAD Neighbor Notification $229.75 – fixed venue
$0.78/per piece extending
beyond fixed venue
SMFD Fire Personnel Staff time is to be charged at the
hourly rate or overtime rate, as
applicable, excluding benefits
(base rate)
SMPD Police Personnel Staff time is to be charged at the hourly rate or overtime rate, as
applicable, excluding benefits
(base rate)
11.A.a
Packet Pg. 670 Attachment: Resolution-Signature Events with Exhibits A and B [Revision 3] (7315 : 11.A Signature Events Resolution) 1 Mitchell Kois
From: Ted Winterer <[email protected]>
Sent: Monday, October 13, 2025 2:39 PM
To: Lana Negrete; Caroline Torosis; Dan Hall; Jesse Zwick; Natalya Zernitskaya; Barry Snell; Ellis Raskin
Cc: Oliver Chi; Susan Cline; councilmtgitems
Subject: Item 11-A, 10/14/25 Council agenda
EXTERNAL
Mayor Negrete and Honorable Councilmembers,
I urge you to approve this resolution tomorrow night.
As someone who has worked as a volunteer for the Open Main Street events and the Fourth of July Parade I can tell you that an automatic fee waiver would provide community members more time to focus on the events themselves, in lieu of the time-consuming and often byzantine process of seeking waivers on an annual basis.
Events such as the ones proposed to be covered by this resolution are an essential part of the City's economic recovery, drawing visitors and residents alike and enhancing our town's somewhat tarnished reputation.
I hope this will not be a difficult decision for you and you will pass the resolution unanimously.
Regards,
Ted
--
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.b
Packet Pg. 671 Attachment: Written Comments [Revision 2] (7315 : 11.A Signature Events Resolution) 2 Ted Winterer
Realtor @Compass, 2115 Main Street Santa Monica
"Most Loved Real Estate Agent 2025," Santa Monica Daily Press DRE #02047989
To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.b
Packet Pg. 672 Attachment: Written Comments [Revision 2] (7315 : 11.A Signature Events Resolution) 3 Mitchell Kois
From: Kara Taub <[email protected]>
Sent: Monday, October 13, 2025 11:46 AM
To: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; [email protected]; Council Mailbox; councilmtgitems Cc: [email protected]
Subject: Item 11A - Resolution Establishing Signature Events Category & Waiver of City Event Fees
EXTERNAL
Dear Mayor Negrete and City Council Members,
I am writing to urge you to pass the Resolution Establishing a Santa Monica Signature Events Category and Waiver of City Fees.
I have been an active member of the Montana Ave. BID board for over a decade and have worked to grow and build the Montana Ave. Art Walk and Holiday Walk into the ’signature’ events they are today.
Waiving of the fees is crucial to keeping these events viable since BID budgets are often impacted by events that are beyond our control (natural disasters, global economics, etc).
I have included a few photos from this year’s Art Walk and last year’s Holiday Walk for a visual reference of what these events look like in real life.
Thank you!
Kara
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.b
Packet Pg. 673 Attachment: Written Comments [Revision 2] (7315 : 11.A Signature Events Resolution) 4 Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.b
Packet Pg. 674 Attachment: Written Comments [Revision 2] (7315 : 11.A Signature Events Resolution) 5 Kara Taub
Montana Avenue Merchants Association
Ten Women Gallery - 1128 Montana Ave.
[email protected]
www.ktwf.com
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.b
Packet Pg. 675 Attachment: Written Comments [Revision 2] (7315 : 11.A Signature Events Resolution) 1 Mitchell Kois
From: Ann Bowman
Sent: Tuesday, October 14, 2025 10:21 AM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Jesse Zwick; Natalya Zernitskaya
Cc: Oliver Chi; Susan Cline; Jenny Rogers; Micah Akerson; Sofia Klatzker; Steven Johnson; Barry Rosenbaum; Maryanne LaGuardia; Karen Melick; Sonam Makker; John Smith Subject: October 14, 2025 Council Meeting - Signature Events Category - Item 11.A. - SUPPORT Dear Mayor Negrete, Mayor Pro Tem Torosis, and Esteemed Councilmembers - I've been distracted by the Civic Auditorium item, but also want to express unqualified and enthusiastic support for the new Signature Events Category framework authored by the City's Recreation and Arts Department under the very capable leadership of RAD Director Jenny Rogers.
With World Cup, the Super Bowl, and the Olympics coming to in LA over the next 3 years, this envisioning makes great sense and poises our City for tremendous success as well as streamlining the events permitting process for customary events with trusted local partners whom the community cherishes! A huge thank you to Director Rogers and RAD and I hope you will adopt the proposed resolution in support of many future Signature Events!
Sincerely,
Ann Bowman
Recreation and Parks Commissioner
Resident, 29 years
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.b
Packet Pg. 676 Attachment: Written Comments [Revision 2] (7315 : 11.A Signature Events Resolution) 2 Mitchell Kois
From: Hunter Hall <[email protected]>
Sent: Monday, October 13, 2025 5:27 PM
To: Lana Negrete; Caroline Torosis; Dan Hall; Jesse Zwick; Natalya Zernitskaya; Barry Snell; Ellis Raskin
Cc: Oliver Chi; councilmtgitems; Susan Cline
Subject: Item 11-A (PRO!)
EXTERNAL
Mayor Negrete & Honorable Councilmembers,
We urge you to approve this resolution tomorrow night.
An automatic fee waiver would free up city staff, our staff, and volunteer community members to focus on the events themselves, rather than the time-consuming and often complex process of seeking annual fee waivers.
These events are a financial net positive for Santa Monica. They are crucial for our city's economic recovery, attracting both visitors and residents, and helping to improve our town's reputation, which needs all it can get.
Main Street owes its success and survival to these events, but we can't continue to host them without predictable and reliable support. We just don't have the resources.
We hope this will be an easy decision for you, and that you will pass this resolution unanimously.
Thank You!
Hunter G. Hall
Executive Director
Main Street Business Improvement Association
314.323.4663
[email protected]
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.b
Packet Pg. 677 Attachment: Written Comments [Revision 2] (7315 : 11.A Signature Events Resolution) 1 Mitchell Kois
From: Nikki Kolhoff <[email protected]>
Sent: Tuesday, October 14, 2025 12:01 PM
To: councilmtgitems
Subject: City Council 10/14 items 11-A and B - OPPOSE Changes to Disclosure of Gifts and Council Spending
EXTERNAL
I object to these items because now is not the time to make changes that could have the impact of reducing transparency.
No automative approvals of waivers (gifts) and no automatic spending on council discretion. The public needs to see everything.
Also, you have much bigger problems right now than figuring out how to spend more, faster, while the city is in fiscal distress.
Just stop the discretionary spending.
Regards,
Nikki Kolhoff
Santa Monica Resident
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.b
Packet Pg. 678 Attachment: Written Comments [Revision 2] (7315 : 11.A Signature Events Resolution) Signature Events
Resolution
October 14, 2025
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.c
Packet Pg. 679 Attachment: Powerpoint Presentation [Revision 1] (7315 : 11.A Signature Events Resolution) Community Events are
vital to Santa Monica's
Economic Vitality,
Cultural Identity, and
Community Connection
Attract World-Class
Events to City Assets
such as our Beach, Pier,
Promenade, Parks and
City Streets
Proposed Resolution
identifies Signature
Community Events and
Waives City Permit
Fees
Streamlines Santa
Monica's Events
process making it
easier, faster and more
transparent to host
community events
Purpose & Summary
Item 11-A
October 14, 2025
Item 11-A
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Packet Pg. 680 Attachment: Powerpoint Presentation [Revision 1] (7315 : 11.A Signature Events Resolution) Types of City Events
Proposed Signature Events
City Sponsored Events
City Produced Events
Commercial Events
Large Scale Event License Agreements
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
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Packet Pg. 681 Attachment: Powerpoint Presentation [Revision 1] (7315 : 11.A Signature Events Resolution) Eligibility Criteria for Signature Events
City-Owned
Site
Benefits
Nonprofit
Free &
Open to
Public
3+ Years
Annually
Community
Benefits
Supports
Local
Businesses
Item 11-A
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Packet Pg. 682 Attachment: Powerpoint Presentation [Revision 1] (7315 : 11.A Signature Events Resolution) Current Community Events Identified
Event Name Organizer
Pier 360 Santa Monica Pier Corporation
Locals Night Santa Monica Pier Corporation
Easter on the Promenade Downtown Santa Monica
Pride on the Promenade Downtown Santa Monica
Dia de Los Muertos on the Promenade Downtown Santa Monica Open Main Street – Day of the Dog Main Street Business Improvement Association Open Main Street – Summer Solstice Main Street Business Improvement Association Montana Avenue Art Walk Montana Merchants Association
July 4th Parade Ocean Park Association
Festival of Chariots International Society for Krishna Consciousness LA Opera at the Beach LA Opera
Ice Grand Opening Day Downtown Santa Monica
Westside Unity Classic Car Show Pico Youth & Family Center Veteran’s Day Ceremony US Army
Item 11-A
October 14, 2025
Item 11-A
October 14, 2025
11.A.c
Packet Pg. 683 Attachment: Powerpoint Presentation [Revision 1] (7315 : 11.A Signature Events Resolution) Ongoing Improvements
REVISED POLICIES:
GREATER FLEXIBILITY,
TRANSPARENCY & MORE
CUSTOMER FRIENDLY
REIMAGINED SPACES:
CREATION OF THE NEW
BEACH PLAY ZONE AKA
"THE SANDBOX"
EXPANDED CAPACITY:
HIGHER OCCUPANCY AT
HIGH DEMAND SITES
& FREQUENCY OF EVENTS
NEW ALLOWANCES:
ALCOHOL, VENDING,
& DRONE SHOWS AT
CERTAIN COMMUNITY
EVENTS
PROCESS IMPROVEMENTS:
A STREAMLINED, CITYWIDE
SOFTWARE SOLUTION &
DEVELOPMENT OF NEW
EVENTS PLANNING GUIDE
Item 11-A
October 14, 2025
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Packet Pg. 684 Attachment: Powerpoint Presentation [Revision 1] (7315 : 11.A Signature Events Resolution) Broader Special Events Strategy
An overview of key initiatives underway include:
Developing a Large-Scale Events Resolution to streamline approvals for major, high-impact activations.
Expanding the City’s inventory of event-ready spaces, including the addition of Historic Belmar Park and Santa Monica Airport locations.
Enhancing customer service and field coordination, supported by the addition of a new City Events Coordinator.
Strengthening interdepartmental collaboration and communications through the new Clariti permitting system.
Establishing clearer cost transparency for event producers, balancing access with fiscal sustainability.
Item 11-A
October 14, 2025
Item 11-A
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11.A.c
Packet Pg. 685 Attachment: Powerpoint Presentation [Revision 1] (7315 : 11.A Signature Events Resolution) Recommended Action
Adopt CEQA
§15061(b)(3)
Finding:
no significant
effects
1 Adopt Signature
Events Resolution
establishing a Santa
Monica Signature
Events category
2 Authorize Waiver
of City Event Fees
for Designated
Signature Events
3 Item 11-A
October 14, 2025
Item 11-A
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11.A.c
Packet Pg. 686 Attachment: Powerpoint Presentation [Revision 1] (7315 : 11.A Signature Events Resolution) Conclusion
Creates a
Clear,
Welcoming,
Transparent
Process
Strengthens
Economic
Recovery &
City Identity
Provides
Certainty
for
Organizers
Aligns with
Current Fee
Waiver
Practices
Supports
longstanding
Community
& Cultural
Events
Item 11-A
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Item 11-A
October 14, 2025
11.A.c
Packet Pg. 687 Attachment: Powerpoint Presentation [Revision 1] (7315 : 11.A Signature Events Resolution) City Council
Report
City Council Meeting: October 14, 2025
Agenda Item: 11.B
1 of 4
To: Mayor and City Council
From: Oliver Chi, City Manager, City Manager's Office
Subject: Review and Approval of Council Discretionary Funding Policy Recommended Action
Staff recommends that the City Council:
1. Consider reforms to the allocation and distribution of its discretionary funds;
2. Authorize budget amendment as outlined in the Financial Impacts & Budget Actions section of this report (requires 5 votes).
Summary
The Santa Monica City Council maintains a modest discretionary budget each fiscal year to provide targeted financial support for community-based programs, business improvement initiatives, and local events that enhance civic life. Historically, these funds have supported neighborhood associations, school-related activities, cultural celebrations, and recurring events such as the Fourth of July Parade and Martin Luther King Jr. Celebration.
Over time, however, a growing number of recurring allocations have been precommitted at the start of each fiscal year, reducing the Council’s flexibility to respond to new or emerging community needs. For instance, in FY 2024–25, approximately $95,000 of the discretionary budget was pre-allocated to ongoing commitments, leaving only $23,500 available for truly discretionary allocation by the City Council for the year.
To restore flexibility and align funding practices with the original intent of the Council’s discretionary fund, staff recommends modernizing the program by:
11.B
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1. Shifting recurring allocations for long-standing community events and sponsorships into the City’s operating budget;
2. Establishing a clearer, more equitable framework for Councilmember participation by allocating a portion of discretionary funds to each member; and
3. Reviewing allocations every two years to identify additional programs that could be moved into the City’s base budget or designated as “Signature Events.” Under this approach, recurring allocations would be permanently funded through the City’s base operating budget, while the City Council’s discretionary fund would be increased from $137,398 to $140,000, to allow for $20,000 in available discretionary funding per Councilmember. This structure maintains Council oversight and voting authority over allocations while providing more transparency, equity, and responsiveness in future decision-making.
Discussion
The Council discretionary budget was originally designed to serve as a flexible resource for community partnerships, pilot projects, and sponsorships that arise during the fiscal year. However, in recent years, the number of recurring commitments charged to the discretionary account has grown substantially, and since 2020, the City Council has routinely funded cultural celebrations, business improvement districts, and school programs from this discretionary account – thereby reducing the funds available for new requests.
A five-year review indicates that approximately 80% of supposed “discretionary” allocations have supported the same recurring events and organizations. To address this imbalance and preserve the fund’s intended purpose, staff recommends migrating these ongoing commitments to the City’s operating budget or to the proposed “Signature Events” program that is being considered in a separate agenda item
11.B
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concurrently with this matter.
To that end, outside of fee waivers being considered through the “Signature Events” program, staff is recommending that recurring allocations totaling $83,000 be moved into the City’s operating budget, and out of the discretionary funding program. These events have demonstrated consistent community benefit and longstanding Council support, and include:
• Business Improvement Districts – $29,000
• Fourth of July Parade – $15,000
• Westside Coalition Martin Luther King Jr. Celebration – $9,000 • Santa Monica Pride – $10,000
• Santa Monica High School Grad Night – $20,000
To further strengthen fairness and transparency, staff also recommends revising the discretionary program structure. Allocating discretionary funds evenly among councilmembers can help to ensure equitable access to sponsorship resources, while maintaining the requirement that all allocations receive approval by Council majority vote. Under this model, the Council’s total discretionary revised budget of $137,398 would be modestly adjusted to $140,000. Then, the funds would be divided to provide $20,000 per Councilmember, with allocations reviewed annually as part of the City’s regular budget process.
Moving forward, staff will conduct a biennial review of discretionary spending to recommend whether additional recurring programs should transition to the City’s base budget or be categorized as Signature Events, ensuring that the Council retains the flexibility to support emerging priorities.
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Fiscal Impacts and Budget Amendments
If Council opts to reform the allocation and distribution of its discretionary funds as summarized above, the following budget amendment would be required.
FY 2025-26 Budget Amendment
Additional Funds to be Appropriated
Account Number Amount
01200009. 555560 $83,000.00
01100001.532330 $2,602.00
Future year funding is contingent on Council budget approval.
Prepared By: Christopher Smith, Deputy City Manager
Approved Forwarded to Council
Attachments:
A. Council Discretionary Funding History
B. Written Comments
C. Powerpoint Presentation
11.B
Packet Pg. 691
Council Discretionary Funds *
FY 2025-26 FY 2024-25 FY 2023-24 FY 2022-23 FY 2021-22
Allocation Allocation Allocation Allocation Allocation
Typical Annual Allocations
Business Improvement Districts - $ 29,000 $ 44,000 $ 29,000 $ 29,000 4th of July Parade $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 Westside Coalition MLK Jr. Celebration - $ 9,000 $ 9,000 $ 10,000 $ 9,000 LGBTQ Pride - $ 10,000 $ 10,000 $ 10,000 $ 9,000
SAMOHI Grad Nite - $ 20,000 $ 20,000 $ 10,000 $ 10,000
Elks Memorial Day - $ 5,000 $ 4,682 - -
Pico Youth and Family Center Car Show $ - $ 6,000 $ 7,000 $ 5,000 $ 5,000 SM Arts Parents Assn - SAMOHI Orchestra - $ 10,000 $ 15,000 $ 25,000 - SM High School Latina/o Graduation - $ 6,000 $ 5,000 $ 7,000 - Subtotal $ 15,000 $ 110,000 $ 129,682 $ 111,000 $ 77,000 Other Allocations
Brunson Terrace Small Business Marketplace - - - - $ 25,000 Legal review-deed of 3/3/1888 by Arcadia Bandini - - - $ 10,000 - Church in Ocean Park for community programs - - $ 10,000 - - Housing Authority mailer to housing voucher holders - - - $ 1,500 - Latino Cultural Events - - - - $ 10,000
Legado Latino - $ 5,000 - - -
Library - - $ 10,000 - -
Lincoln Middle School Music Program - - $ 5,000 - -
Main St. BID-open streets - - - $ 10,000 -
Montana Ave. Merchants Assn's Annual Art Walk - - - $ 10,000 - Neighborhood Organizations - - - - $ 20,000
PAL - Rick Crocker 5K Walk Run Challenge - - - - $ 5,000 Public Policy Institute at Santa Monica College - - $ 15,000 - Roll @ SM $ 2,500 - - -
SM Animal Shelter $ 1,000 - $ 10,000 -
SM Digital New Arts Festival - $ 10,000 - -
SM High School Black Student Union - $ 18,000 - -
SM High School Choir - $ 20,000 - -
SM High School Wrestling Program - $ 5,000 $ 5,000 -
SM Pier Corp. - 2nd Annual Day of the Dead - - $ 5,000 - SM Pony League-repair Los Amigos scoreboard - - $ 5,000 - SM Sister City - $ 2,000 $ 3,500 -
Shopping Cart Tree at Edgemar Center - - - $ 5,000
Tenant Assistance Mailings - - - $ 25,000
West Coast Care - - - $ 20,000
Subtotal $ - $ 8,500 $ 80,000 $ 75,000 $ 110,000
TOTAL ALLOCATIONS $ 15,000 $ 118,500 $ 209,682 $ 186,000 $ 187,000 *Unused funds are added to the next year's budget resulting in variable amounts available each year.
11.B.a
Packet Pg. 692 Attachment: Council Discretionary Funding History [Revision 2] (7336 : 11.B Council Discretionary Funding Policy Review) 1 Mitchell Kois
From: Kevin McKeown <[email protected]>
Sent: Thursday, October 9, 2025 9:29 AM
To: councilmtgitems
Cc: Lana Negrete; Caroline Torosis; Jesse Zwick; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya
Subject: Item 11-B, Discretionary Funding
EXTERNAL
Regain true discreƟon over your discreƟonary funds, by all means, but please don’t divide the funds up by Councilmember.
Staff’s recommendaƟon to fund from the general budget those ongoing events that benefit the community and have earned Council consensus for.a number of years is a good one, and likely overdue. Your more nimble discreƟonary funding will thus be freed for new ideas, with greater flexibility.
However, I’d suggest you NOT accept the recommendaƟon that the discreƟonary funds be allocated with a set amount for each Councilmember. This could exacerbate compeƟƟon to be seen as favoring various consƟtuencies, while the community is beƩer served by having discreƟonary funding advanced by the Council acƟng as a commiƩee of the whole.
Even with a full Council vote required for final approval of funding suggested by any one Councilmember within her/his alloƩed $20,000, the increased idenƟficaƟon of the funding with a single Councilmember risks exacerbaƟng favoriƟsm and horse-trading.
We are one community, with one City Council.
Thanks,
Kevin
————————————
K e v i n M c K e o w n
hƩps://urldefense.com/v3/__hƩp://www.mckeown.net__;!!OfuUnHCITYtmmjM!r5YXDyj_3Bg6s555fvlUT3GN6VZMnyW 5hQ24eghz1NmSlgynZ3s92ptPKaJPQvqa49lDXbtEV4bDWgBAL1yEz793xMQ$ Choose to be conscious
————————————
Item 11-B
October 14, 2025
Item 11-B
October 14, 2025
11.B.b
Packet Pg. 693 Attachment: Written Comments [Revision 1] (7336 : 11.B Council Discretionary Funding Policy Review) Council Discretionary Funds Reforms
October 14, 2025
Item 11-B
October 14, 2025
Item 11-B
October 14, 2025
11.B.c
Packet Pg. 694 Attachment: Powerpoint Presentation (7336 : 11.B Council Discretionary Funding Policy Review) • The City Council has historically maintained a modest discretionary fund that has been used to support local events and activities • For the current fiscal year, that discretionary fund contains $137,398 • Over time, the Council discretionary fund has increasingly been used to fund regular, ongoing, and recurring events • This has eroded the discretionary nature of the fund and limited Council flexibility • Concurrent to this review, the City has also developed a new Signature Events Policy to provide fee waiver support for ongoing non-profit driven signature events in Santa Monica • The discretionary fund had been used to provide subsidy offsets for many of the events contemplated under the Signature Events Policy • Given those factors, staff has engaged an assessment to identify ways in which we can streamline and provide flexibility for the Council regarding discretionary funding activities 2 Background
Item 11-B
October 14, 2025
Item 11-B
October 14, 2025
11.B.c
Packet Pg. 695 Attachment: Powerpoint Presentation (7336 : 11.B Council Discretionary Funding Policy Review) • Based on staff review, during the past 5-years, the City has consistently funded around $83K / year worth of
commitments out of the Council discretionary fund
• Key Ongoing Commitments
• Business Improvements Districts $29,000
• 4
th of July Parade $15,000
• MLK, Jr Celebration $9,000
• Santa Monica Pride $10,000
• SaMoHi Grad Night $20,000
TOTAL $83,000
3 Current Ongoing Commitments
Item 11-B
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Packet Pg. 696 Attachment: Powerpoint Presentation (7336 : 11.B Council Discretionary Funding Policy Review)
1. Transition ongoing events / support to City operating budget • Restores $83,000 of available funding
• Ensures ongoing City support for existing activities
2. In conjunction with the Signature Events Resolution, coupled with a minor adjustment, the Council discretionary fund could then be set at $140,000 / year • That $140K / year would then constitute a true discretionary fund for the City Council annually
• To allocate the funding, staff is suggesting that an equal amount ($20K) be prioritized for each Councilmember • Councilmembers would be able to combine their funds for greater flexibility • Of note, any expenditures proposed out of the discretionary fund would still need to be approved by the full Council
4 Recommendations
Item 11-B
October 14, 2025
Item 11-B
October 14, 2025
11.B.c
Packet Pg. 697 Attachment: Powerpoint Presentation (7336 : 11.B Council Discretionary Funding Policy Review) City Council
Report
City Council Meeting: October 14, 2025
Agenda Item: 11.C
1 of 14
To: Mayor and City Council
From: Oliver Chi, City Manager, City Manager's Office
Subject: Approval of First Modification to Exclusive Negotiation Agreement with Revitalization Partners Group, LLC for the Civic Center Auditorium Renovation, Programming and Operation
Recommended Action
Staff recommends that the City Council:
1. Provide direction regarding the Revitalization Partners Group request to extend term for the Civic ENA.
2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) and a finding of categorical exemption pursuant to Section 15301 of the California Environmental Quality Act (CEQA) Guidelines.
Summary
On July 23, 2024, the City Council authorized the City Manager to negotiate and execute an Exclusive Negotiation Agreement (ENA) with the Revitalization Partners Group, LLC (RPG) for the substantial rehabilitation, programming, and operation of the Santa Monica Civic Auditorium (Civic) located at 1855 Main Street. The ENA was eventually executed on April 8, 2025, for a six-month term ending October 8, 2025.
Among the issues identified to be addressed in the ENA negotiations included, but were not limited to:
• Scope of work
• Preliminary architectural design concepts
• Total anticipated development costs and financing sources
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• Development schedule
• Community benefits
• Community engagement
• Proposed programming
• Operational plan related to the project
In particular, the financing plan was intended to address the high upfront costs of seismic upgrades and ensure long-term financial feasibility of the Civic project.
As the ENA term expired on October 8, the City is in a position to now consider whether to extend exclusive negotiations with RPG, grant a limited short-term extension, or conclude the ENA to pursue other redevelopment options for the Civic site.
Of note, through multiple meetings and discussions with the City, RPG has not provided a formal project concept that can be shared publicly. While RPG has released a proposal for the Civic to the public, they have asked that the plans that were shared with staff remain confidential.
In particular, based on the preliminary plans developed by RPG and reviewed by staff, they envision repositioning the Civic as a site for an immersive digital / holographic show theater with live music concerts, award shows, artist residencies and special events with capacity that may range between 2,800 to 3,300 seats, depending on design configurations. The proposal also contemplates the development of 14,000 square feet of new retail / commercial space on the Civic site.
While renderings and project concepts were developed in the plans that were shown to the City, RPG has not provided staff with any financial or business plan demonstrating the feasibility of their proposed concept. RPG did share limited financial information verbally with staff, and we have performed a cursory review with the details that were articulated orally. We have supplemented those details with known development constraints for the site in performing a rudimentary financial review. That assessment
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suggests that the project, as verbally described, appears economically infeasible without substantial subsidy.
Discussion
The Civic Auditorium has been closed to the public since June 2013. Over the past decade, several efforts to identify viable redevelopment partners – including City-issued RFPs in 2010/12 and 2018/19 – were unsuccessful due to high rehabilitation costs, seismic retrofit requirements, and limited revenue potential absent public funding.
Negotiations Recap w/ RPG
At its meeting on December 12, 2023, City Council directed staff to commence a competitive Request for Letters of Interest (RLOI) process. Four entities (Sugar Monkey, The Hospitality Group, Live Nation, and RPG) submitted interest by the stated deadline, January 31, 2024. Live Nation subsequently withdrew their Letter of Interest to partner with RPG.
Following vetting and interviews, City staff presented the proposals and information for Council’s consideration on May 28, 2024. Based on RPG’s experience in developing, financing, operating and programming entertainment venues, Council directed staff to initiate work to commence exclusive negotiations with RPG. The RPG team is comprised of three entities: Make Good Group, Oakview Group, and Live Nation.
While the City Council directed staff to enter into exclusive negotiations with the Revitalization Partners Group (RPG) in July 2024, substantive work under the ENA did not begin until April 2025. The intervening period was largely devoted to negotiating the terms of the ENA itself, which required extensive review and redlining by both parties.
The following chronology outlines the sequence of events leading to execution of the ENA and subsequent due diligence activities conducted during the six-month term.
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• July 23, 2024: Council formally authorized the City Manager to enter and negotiate an ENA with RPG.
• July 31, 2024: City staff submitted the draft ENA to RPG. • August – October 2024: Staff reached out to check on the status of ENA (7/31, 8/13, 8/26, 9/12, 10/8).
• October 14, 2024: City staff and RPG met with Coastal Commission for initial input on the entitlement process for Civic and RPG confirmed their attorneys were working on ENA redlines.
• October 25, 2024: RPG submitted their ENA redlines to City, meeting with City staff on 10/31 to discuss ENA redlines and questions.
• November 8, 2024: City provided responses and counter provisions to RPG’s proposed redlines and changes to the ENA.
• November 18, 2024: City contacted RPG to seek status update on review of City’s redlines.
• December 2024:
o A meeting on December 5, 2024 to discuss ENA was cancelled at the request of RPG.
o On December 10, RPG communicated that the attorneys were reviewing the City’s redlines.
o On December 13, RPG indicated they would aim to have conceptual designs by the end of January 2025 with the goal to develop a pro forma by the end of Quarter 2 2025 and requested an extension to the ENA execution deadline.
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o On December 17, Council considered RPG’s request to modify ENA term from 6-months to 9-months; Council authorized an extension, providing a deadline to execute ENA by January 27, 2025.
• January – February 2025: On January 27, RPG requested an additional extension to finalize and execute ENA because two members of the RPG team lost their homes to the Palisades Fires. Council amended ENA deadline to February 28, 2025. RPG then missed the deadline to execute ENA. • March – April 2025: On March 25, 2025, Council provides an additional extension to the ENA. ENA is fully executed on April 8, 2025. • April – October 2025: RPG performs due diligence under the ENA. o On September 19, 2025, RPG presents initial design proposal to City staff. o The ENA expired October 8, 2025.
Due Diligence Progress
As noted above, the ENA officially took effect April 8, 2025, and over the six-month term, RPG:
• Completed basic due diligence and preliminary design concepts. • Presented conceptual renderings that include immersive “holographic show” technology and 14,000 square feet of new retail / restaurant space. • Did not provide a written pro forma, capital stack, or operating plan to City staff for review.
• Shared only high-level, verbal financial estimates.
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RPG’s Proposed Project Concept
In particular, RPG did assemble a team of three architectural firms (Jerde, Stufish and BluePrint Studio) to complete preliminary design concepts, which were presented onetime for City staff and Councilmember feedback. Of note, the preliminary design concept was shown to the City, however, staff was not allowed to retain the design concepts for review, with RPG stating that the designs were confidential. Thereafter, RPG released designs to the public during the week of October 6, and eventually emailed City staff a design deck on October 8 that we were again asked not to share.
In describing the preliminary design concepts, RPG has envisioned the following:
• Restoring the original design of the Civic including its original main lobby and exterior features.
• Historic elements of the Civic would be preserved or restored to meet historic tax credit requirements.
• The parking where SWIP and surface lot is located would be relocated toward the rear of the Civic, creating an open and flexible ‘green space’ park space that can be programmed for a wide variety of events on the former courthouse parking lot area, and would include a new building approximately 14,000 square feet of food and beverage offerings on the periphery of the proposed new park space.
• The proposal also envisions reconfiguring the Civic to increase its audience capacity from 3,000 to slightly more than 3,300. The draft designs also contemplate the creation of a roof top bar/restaurant atop the East Wing and stage-house that backs onto Pico Blvd.
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• The current parking located at the front of the Civic would be relocated to the rear of the building on Pico, and RPG’s design does not consider developing any additional parking capacity for the expanded venue.
For the Civic itself, RPG is proposing the installation of new technology to create immersive avatar / holographic shows that blend live performers with digital artists superimposed on the stage using motion capture technology.
Order-of-Magnitude Project Viability Assessment Performed By City Information on the preliminary business and operations plan, fiscal impact, project timeline, and financial viability analysis were not provided by RPG at any point during the ENA period. Given that factor, and because RPG did not provide a written pro forma or supporting documentation, staff developed an independent financial model based on the verbal information RPG representatives conveyed during meetings, coupled with the City’s understanding of site and facility constraints.
The analysis performed applied industry-standard discounted cash flow methods to approximate the project’s potential performance. Of note, the analysis is not intended to serve as a definitive financial marker for the project, but rather, intended to provide a rough order-of-magnitude assessment to identify the likelihood of the project being financially feasible.
Inputs for the assessment performed by staff are outlined in the chart below.
CATEGORY INPUT NOTES
TOTAL CAPITAL INVESTMENT $360 million Rough order-of-magnitude Civic restoration & site redevelopment costs VENUE CAPACITY 3,300 seats RPG verbal representation
AVERAGE TICKET PRICE $125 RPG verbal representation
ANCILLARY PER-CAPITA SPEND $75 Industry norm for comparable venues GROSS REVENUE PER SHOW $200 x 3,300 = $660,000 Derived
SHOW FREQUENCY 100 – 200 per year Sensitivity scenarios assessed OPERATING MARGIN 15% – 30% Modeled range based on typical venue performance PROJECT LIFE 25 years Standard discounted cash flow horizon DISCOUNT RATE 6% Estimated opportunity cost for capital
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Using the inputs from above, staff then calculated the projected net annual income across a range of show counts, attendance rate, and operating margin, and used those cash flows to compute an estimated unlevered internal rate of return (IRR) for the project over a 25-year period. Staff was interested in assessing the unlevered IRR given that the metric represents the expected annual rate of return generated by a project before accounting for debt financing. An unlevered IRR provides one indicator of the inherent financial performance of the project itself, independent of how it is financed. A project’s unlevered IRR generally has to exceed the developer’s required hurdle rate (often between 8% and 12%) to be considered financially viable without subsidy.
The analysis produced the following results:
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SCENARIO SHOWS / YEAR OCCUPANCY MARGIN UNLEVERED IRR NPV @ 6% BASE CASE 150 85% 20% ~3% -$120M
OPTIMISTIC 200 100% 30% ~7% -$25M
CONSERVATIVE 100 70% 15% Negative -$195M
Per the assessment, even under optimistic assumptions (200 shows / year, 100% occupancy, 30% margin), the project yields only ~7% unlevered IRR, and remains $25 million underwater on a net present value (NPV) basis, assuming a 6% discount rate.
Under a realistic base case (150 shows/year, 85% occupancy, 20% margin), the project generates an unlevered IRR of ~3% and remains $120 million underwater on an NPV basis at a 6% discount rate.
In summary, the analysis demonstrates that from a financial perspective, the project appears to perform well below industry benchmarks. Of note, staff’s analysis does not mean that the project is infeasible – given the lack of information from RPG, the inputs for the assessment were derived from verbal conversations, the City’s understanding of the site, and general industry standards. Accordingly, the analysis is not a definitive fiscal assessment of the project.
However, the rough order-of-magnitude analysis conducted does indicate that the concept being advanced by RPG appears to be financially unviable without a significant subsidy or restructured scope.
RPG’s Request for Additional Term
Currently, RPG is requesting that the City grant a 6-month extension to complete due diligence related to:
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• Scope and cost estimates. Developing construction estimates for seismic strengthening, structural remediation, building systems and programmatic improvements, including restoration of historic elements and integration of new spaces.
• Financial feasibility. A pro forma projecting capital costs, operating revenues and expenses, debt and equity requirements, potential returns, and identification of possible City participation such as ground lease terms or contingent contributions. • Financing structure. Identification of private and public funding sources, including equity, construction and permanent debt. RPG has stated their intent to leverage federal historic rehabilitation tax credits, which provide a twenty percent credit on qualified rehabilitation expenditures for income producing properties listed on the National Register. However, utilizing federal historic rehabilitation tax credits can also create significant potential constraints on a project. Financing structure details still need to be assessed.
• Community benefits and engagement strategy. Outreach to residents, arts organizations, and surrounding neighborhood associations to understand desired programming and community goals.
It is important to emphasize that RPG has been engaged in assessing this project since July 2024, with the ENA finally being executed on April 8, 2025. During that time, the RPG development team has presented only preliminary architectural concepts to City staff for internal review. These concept materials were recently made publicly available, despite direction to the City that any concepts shared should remain confidential, and broad community engagement has not yet occurred. RPG has, however, held preliminary discussions with certain preservation and conservation stakeholders interested in the restoration of the Civic building
While conceptual design work has progressed, the City has also not received any financial documentation or pro forma demonstrating the project’s financial feasibility,
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outside of verbal representations. Without the financial data, the City cannot evaluate the economic viability of RPG’s proposal to determine whether the proposed redevelopment can realistically advance to implementation without some type of subsidy. Further, a preliminary analysis conducted by staff appears to indicate that the project is not viable without some type of subsidy.
As Council considers whether to extend the ENA, it must weigh the limited progress made to date against the need for timely and transparent demonstration of a financially viability project. Proceeding with further extensions without this information would limit the City’s ability to make a responsible, informed decision about whether RPG remains a capable and committed partner for this project.
Options for City Council Consideration
The ENA provides that if (i) the Parties have not completed negotiations within the term and (ii) substantial progress has been made toward fulfillment of the requirements of this Agreement, the Parties may extend the Term for a maximum of three (3) consecutive ninety (90) day periods.
Accordingly, staff has identified three options for City Council consideration:
• Approve a six-month extension (two consecutive 90-day periods). This option would continue negotiations with RPG, while preserving the City’s ability to terminate if no viable plan emerges as prudent.
• Grant a three-month extension (one consecutive 90-day period). This option provides additional ENA term but requires RPG to accelerate its analysis. • Decline to extend the ENA and provide staff with direction to explore alternative options for the Civic site. This option terminates exclusive negotiations with RPG effective October 8, 2025. Under this alternative, staff would recommend that the City Council then provide staff with direction that could include the following options:
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o Assess the highest and best use for the Civic site while considering current constraints (e.g. lack of dedicated parking for the Civic, seismic retrofit and ADA requirements, SHPO historic preservation designation). o Assess highest and best use for the SM Civic site without any constraints.
Given previous studies and discussions concerning highest best use for Civic date back to 2007 (Creative Capital Plan), 2013 (Urban Land Institute) and 2014 (Civic Working Group), an updated highest best use analysis for the Civic would consider the evolving changes related to the economy, real estate, community needs, revenue generation, and other factors that impact the City currently.
Environmental Review
The Civic ENA is exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines which states that CEQA does not apply, “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” The ENA does not provide for any physical changes including improvements or development at the Civic Center. Therefore, it can be seen with certainty that actions would not result in adverse physical impacts on the environment, and as such, is categorically exempt from CEQA. Additionally, the Civic ENA is categorically exempt pursuant to Section 15301 (Class 1 – Existing Facilities) of the CEQA Guidelines. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The Civic ENA is a negotiating agreement for the existing Civic facility. Therefore, the ENA is exempt pursuant to Section 15301.
Past Council Actions
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Meeting Date Description
4/9/2002
(Attachment A)
Civic Auditorium Landmark Status Upheld by City Council 6/28/2005
(Attachment B)
CouncilAdopted Update Civic Center Specific Plan
10/11/2022
(Attachment C)
Adoption of a Resolution Declaring the Civic Auditorium as Surplus
12/12/2023
(Attachment D)
Authorization to Issue a Public Notice to Solicit Letters of Interest for Revitalization of the Civic Auditorium
7/23/2024
(Attachment E)
Authorization of Exclusive Negotiation Agreement
Financial Impacts and Budget Actions
The Cost Recovery Deposit from this ENA is deposited in the Civic Center Auditorium project, 01.221060. Budget adjustments would be incorporated in future budget cycles, as needed.
Prepared By: Nia Tang, Economic Development Administrator Approved Forwarded to Council
Attachments:
A. Attachment A: 4/9/2002 Staff Report - Civic Auditorium Landmark Status Upheld by Council (Web Link)
B. Attachment B: 6/28/2005 Staff Report - Council Adopted Update Civic Center Specific Plan (Web Link)
C. Attachment C: 10/11/2022 Staff Report - Adoption of Resolution Declaring the Civic as Surplus (Web Link)
D. Attachment D: 12/12/2023 Staff Report - Council Request to Issue a Public Notice to Solicit Letters of Interest for the Revitalization of Civic (Web Link)
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E. Attachment E: 7/23/2024 - Staff Report Authorization of Exclusive Negotiation Agreement
F. Written Comments
G. Powerpoint Presentation
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1 Mitchell Kois
From: Steven Dye <[email protected]>
Sent: Monday, October 13, 2025 3:57 PM
To: councilmtgitems
Cc: Lana Negrete
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
Dear Council Members,
Please extend the original Exclusive NegoƟaƟng Agreement (ENA) with RPG for six months to allow compleƟon of the financial analysis and negoƟaƟons for the restoraƟon of the landmark Santa Monica Civic Auditorium. The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputaƟon.
Your support of this request is greatly appreciated.
Sincerely,
Post Steven Dye
Santa Monica resident, 67 years.
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 712 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 2 Mitchell Kois
From: Nikima Newsome
Sent: Monday, October 13, 2025 3:38 PM
To: councilmtgitems
Subject: Fw: October 14, 2025, Agenda Item 11C - Attached RPG response to City Staff Report Attachments: RPG_Letter_to_City of Santa Monica_for October 14, 2025 City Council mtg._re.pdf Niki
Nikima S. Newsome
City Clerk
City of Santa Monica
(310)458-8211
From: Nia Tang <[email protected]>
Sent: Monday, October 13, 2025 3:13:11 PM
To: Susan Cola <[email protected]>; Peter James <[email protected]>; Jennifer Taylor <[email protected]>; Nikima Newsome <[email protected]> Subject: FW: October 14, 2025, Agenda Item 11C - Attached RPG response to City Staff Report
And this just came in as well.
From: Tim Sexton <[email protected]>
Sent: Monday, October 13, 2025 3:02 PM
To: Lana Negrete <[email protected]>; Caroline Torosis <[email protected]>; Barry Snell <[email protected]>; Dan Hall <[email protected]>; Ellis Raskin <[email protected]>; Natalya Zernitskaya <[email protected]>; [email protected] Cc: Oliver Chi <[email protected]>; Nia Tang <[email protected]>; councilmtgitems <[email protected]>
Subject: October 14, 2025, Agenda Item 11C - Attached RPG response to City Staff Report
EXTERNAL
Honorable Mayor and Councilmembers,
Please see attached letter, the Revitalization Partner Group (RPG) response to the City Staff Report (October 14, 2025).
Very truly yours,
-tim sexton
~~~
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 713 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 3 Tim Sexton | Principal
m: +1 (310) 963-5353
[email protected]
makegoodgroup.com
linkedin.com/in/trsexton
wiki/Tim_Sexton
This message is intended for the sole use of the intended recipient(s) and may contain confidential and privileged information. If you received this by accident, please reply in email to the sender and destroy all copies of this message.
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 714 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 4 Mitchell Kois
From: Keywon Chung <[email protected]>
Sent: Monday, October 13, 2025 3:35 PM
To: councilmtgitems
Cc: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
Dear Council Members,
Please extend the original Exclusive Negotiating Agreement (ENA) with RPG for six months to allow completion of the financial analysis and negotiations for the restoration of the landmark Santa Monica Civic Auditorium. The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputation.
Your support of this request is greatly appreciated.
Sincerely,
Keywon Chung
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 715 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 5 Mitchell Kois
From: Winston Chappell <[email protected]>
Sent: Monday, October 13, 2025 3:35 PM
To: councilmtgitems
Cc: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi; Winston Chappell
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
October 13, 2025
Dear Council Members,
Please extend the original Exclusive Negotiating Agreement (ENA) with RPG for six months to allow completion of the financial analysis and negotiations for the restoration of the landmark Santa Monica Civic Auditorium. The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputation.
Your support of this request is greatly appreciated.
All best,
Winston Chappell
1549 11th Street, Suite 100
Santa Monica, CA 90401
310 489 9497
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 716 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 6 Mitchell Kois
From: J Rosenberg <[email protected]>
Sent: Monday, October 13, 2025 3:20 PM
To: councilmtgitems
Cc: Lana Negrete; Ellis Raskin; Dan Hall; Jesse Zwick; Natalya Zernitskaya; Barry Snell; Caroline Torosis
Subject: 11c - SUPPORT Extension of RPG term for Civic ENA
EXTERNAL
Dear Santa Monica City Council Members,
I am wriƟng to express my strong support for the Santa Monica Civic Auditorium restoraƟon project led by RevitalizaƟon Partners Group (RPG) and to urge you to extend the Exclusive NegoƟaƟng Agreement (ENA) by six months.
RPG has presented an exciƟng and thoughƞul design concept that preserves the Civic’s historic character while creaƟng a modern, accessible 2,500-3,000 seat performance venue. The plan maintains the building’s iconic exterior, includes essenƟal seismic upgrades and full accessibility improvements, and adds complementary outdoor spaces and ameniƟes.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeƟng all six landmarking criteria while returning it to its original purpose as a premier music venue • Provides significant economic impact through the cultural desƟnaƟon mulƟplier effect (approximately $6 in local economic acƟvity for every $1 in Ɵcket sales) • Revitalizes a dormant corner and helps restore Santa Monica’s reputaƟon as a performance desƟnaƟon • Leverages federal tax credits already preliminarily approved by the California State Historic PreservaƟon Office • Perfect locaƟon near seven major hotels, the Expo line, and freeway access RPG needs the six-month extension to complete essenƟal detailed cost esƟmates and financial feasibility studies. This addiƟonal Ɵme is necessary to structure a sound lease agreement and minimize downstream surprises in this complex, mulƟmillion-dollar project.
This is one of our last and biggest opportuniƟes to revitalize downtown and bring back the economic prosperity our city so criƟcally needs. We cannot afford to let this transformaƟve project slip away due to an insufficient Ɵmeline.
Please extend the ENA agreement to allow RPG the Ɵme needed to properly validate this project for our city’s future.
Thank you for your consideraƟon.
Sincerely,
Judy Rosenberg
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 717 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 7 Mitchell Kois
From: Toby Berlin <[email protected]>
Sent: Monday, October 13, 2025 3:15 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: Subject line: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
Attachments: SMCC 2025-10-14 Item 11.C. - Written Comment - Verville 10-12-2025.pdf
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am writing to express my support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months.
Toby Berlin
1701 Pier Avenue
UNIT B
Santa Monica, CA 90405
310-200-9306
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 718 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) Dear City Council and City Manager Chi,
Re: SMCC 2025-10-14 Item 11.C. - Approval of First Modification to Exclusive Negotiation Agreement with Revitalization Partners Group, LLC (RPG) for the Civic Center Auditorium Renovation, Programming and Operation
This note is to strong urge you to select Staff Option #1, Approve a six-month extension (two consecutive 90- day periods). As staff notes, this option would continue negotiations with RPG, while preserving the City’s ability to terminate if no viable plan emerges as prudent. This aligns with RPG’s sole request at this time which is a 180-day extension of the Exclusive Negotiation Agreement (ENA) in order to study and quantify the financial and other impacts before any deal is finalized.
There are several major economic positives in the RPG proposal that cannot be duplicated by any alternative use of the site.
1. First, in their presentation “The Santa Monica Civic Reimagined”, RPG repeatedly states that their proposal will require NO City money or bonds to realize this project. The RPG presentation is titled “The Santa Monica Civic Reimagined” and can be found at: https://www.youtube.com/watch?v=NTuyiJx0Bk4
2. Second, they are including a new park on the site of the existing parking lot, adding green open space to the sector of the City which has the highest rate of densification.
3. Third, the elimination of parking will increase capacity utilization of the City’s existing downtown parking facilities by venue visitors. These facilities generate General Fund revenues which the Council has declared to be of the highest priority for the City both in this Fiscal Emergency and for its long-term financial stability.
4. Fourth, the influx of visitors will form the nexus of economic revitalization and growth of all of Santa Monica’s unique revenue-generating destination assets that include the Pier, the Promenade, Santa Monica Place, and the city’s large hotel footprint. Increasing hotel occupancy rates will, through the Transient Occupancy Tax (TOT), generate one of the highest immediate positive revenue impacts to the General Fund as it is one of the Fund’s highest revenue streams.
5. Fifth, and critically, RPG estimates that visitors this venue will spend an average of $300 per day, excluding ticket prices. This represents an almost tenfold (10x) spend compared to the $33.47 total estimated 2024 daily spend for Daytrip Visitors that was noted in the HR&A analysis of the LA28 Olympic Volleyball proposal (see SMCC 2024-10-08 Item 7.A. - HR&A Advisors Full Report - Attach 17146) The criticality to the City’s finances of the last two points cannot be overstated! The cratering of the City’s commercial economy, and therefore the City’s finances, is directly related to the precipitous declines in both visitors and their spending, as the following charts developed the Economic Impact Reports for the period 2017-2023 prepared by SM Travel & Tourism (SMTT):
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 719 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) There is NO OTHER OPTION for the site that can deliver the scale of benefits to the City that the RPG proposal provides. In addition to the direct economic multiplier that the RPG proposal provides, the City can increase the economic benefits even more by using the revitalized Civic as the catalyst to change its entire approach to managing its destination assets. Specifically, the City can abandon it’s legacy siloed asset management policies Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 720 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) and adopt a comprehensive, and integrated, destination asset portfolio asset management process. In this, the City can amplify economic benefits by coordinating the programming across all public destination assets and partnering with owners of the private assets to extend programming and synergistic activities. That asset portfolio includes:
• Year-round Mediterranean weather
• A live entertainment venue at the Civic Center
• SM Place shopping
• Promenade dining and entertainment
• 245 acres of world class beach
• A globally branded and historic pleasure pier
• Comprehensive hotel options
The city’s unique destination asset portfolio cannot be duplicated by Westfield, Caruso or any other singlevenue destination.
If RPG is not granted a 180-day extension of the ENA in order to study and quantify the financial and other impacts before any deal is finalized, then it will be clear that the City has no interest in economic revitalization within an environment of no other comparable revenue generating options and growth opportunities of this magnitude. Since housing is a net driver of increased General Fund costs, any option that includes that use will be economically counter-productive. And, the opportunity that the Civic represents will be lost forever.
It should also be noted that:
1. The staff report’s assertion that the City has not received any financial documentation or pro forma demonstrating the project’s financial feasibility appears to be a bit disingenuous since such data will be a deliverable of the conclusion of the requested ENA extension and
2. Staff’s attempt to independently develop a financial model by definition has significant economic omissions that only RPG can provide given its hands on experience in this field. As such, the City’s analysis by nonsubject matter experts (SME) is heavily biased in the downside.
3. In addition, Staff’s independently developed financial model omits hotel TOT uplift, sales tax uplifts, or Pier revenue uplifts noted, just to state a few omissions on the economic impact to the City. Such an analysis, executed without input from RPG (the SME here), should neither be attempted nor any such analysis output be used as the basis for any decision whatsoever.
I do not think it is hyperbole to state that denial of a 6-month ENA extension will represent active support of permanent city economic decline.
Please approve RPG’s request for a 6-month ENA extension.
Thank you,
Marc L. Verville
Former Audit Subcommittee Chair
Sunset Park, Santa Monica
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 721 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) nb: I have also attached a PDF of this note in case the charts are not included in the body of this email Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
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Packet Pg. 722 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 8 Mitchell Kois
From: Mayra Herrera <[email protected]>
Sent: Monday, October 13, 2025 3:16 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I don’t understand why it is that all of these new zoning are being targeted to affect Sunset Park. Why not north of Montana? We already have the halfway house that aƩracts so many transits and there is the building across from the Santa Monica College right behind The Home of the Whopper that also houses transit people. The alley between the apartment building and Burger King has a group of drug dealers the city does nothing about. Enough!
I am wriƟng to express my support for the Santa Monica Civic Auditorium restoraƟon project led by RevitalizaƟon Partners Group (RPG) and to urge you to extend the Exclusive NegoƟaƟng Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creaƟng a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essenƟal seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and ameniƟes.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeƟng all 6 landmarking criteria while returning it to its original purpose as a premier music venue • Provides significant economic impact through the cultural desƟnaƟon mulƟplier effect ($6 for every $1 in Ɵcket sales) • Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic PreservaƟon Office RPG needs the 6-month extension to complete essenƟal detailed cost esƟmates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputaƟon as a performance desƟnaƟon, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Mayra Herrera
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 723 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 9 Mitchell Kois
From: M.Michele Manzella <[email protected]>
Sent: Saturday, October 11, 2025 4:10 PM
To: Lana Negrete
Cc: Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; councilmtgitems
Subject: Support for Item 5, restoration of SM civic center City Council Members & City Manager,
Santa Monica deserves an arts & cultural venue worthy of our growing city. A lot of us no longer want to drive downtown or to other cities for quality arts, music & dance & theatre events. Please continue the negotiations with RPG so that we can have a restored Civic Auditorium. The venue has sat empty for too long and is presently a disgrace to an area of Santa Monica that should be inviting and productive.
Publicly owned venues for cultural events are important and should be protected, not sold off or used for other purposes. RPG has conducted due diligence and prepared preliminary plans at no cost to taxpayers. Their plans claim they will produce new revenue for our businesses and enhance our city’s destination status.
We urge you to continue negotiations in good faith with RPG.
Thank you for all your hard work,
Michele Manzella & Robert Rivero
1021 Grant St, Santa Monica 90403
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 724 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 10 Mitchell Kois
From: Katharine Dreyfuss <[email protected]>
Sent: Monday, October 13, 2025 3:07 PM
To: councilmtgitems
Cc: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
Dear Council Members,
Please extend the original Exclusive Negotiating Agreement (ENA) with RPG for six months to allow completion of the financial analysis and negotiations for the restoration of the landmark Santa Monica Civic Auditorium. The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputation.
Your support of this request is greatly appreciated.
Sincerely,
Katharine Dreyfuss
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 725 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 11 Mitchell Kois
From: Tim Sexton <[email protected]>
Sent: Monday, October 13, 2025 3:02 PM
To: Lana Negrete; Caroline Torosis; Barry Snell; Dan Hall; Ellis Raskin; Natalya Zernitskaya; [email protected]
Cc: Oliver Chi; Nia Tang; councilmtgitems
Subject: October 14, 2025, Agenda Item 11C - Attached RPG response to City Staff Report Attachments: RPG_Letter_to_City of Santa Monica_for October 14, 2025 City Council mtg._re.pdf
EXTERNAL
Honorable Mayor and Councilmembers,
Please see attached letter, the Revitalization Partner Group (RPG) response to the City Staff Report (October 14, 2025).
Very truly yours,
-tim sexton
~~~
Tim Sexton | Principal
m: +1 (310) 963-5353
[email protected]
makegoodgroup.com
linkedin.com/in/trsexton
wiki/Tim_Sexton
This message is intended for the sole use of the intended recipient(s) and may contain confidential and privileged information. If you received this by accident, please reply in email to the sender and destroy all copies of this message.
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 726 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) Revitalization Partner Group
October 13, 2025
Mayor Lana Negrete
Mayor Pro Tem Caroline Torosis
Councilmembers Jesse Zwick, Dan Hall, Ellis Raskin, Barry Snell, and Natalya Zernitskaya 1685 Main Street
Santa Monica, CA 90401
RE: October 14, 2025 City Council Regular Meeting Agenda Item 11C: Approval of First Modification to Exclusive Negotiation Agreement with Revitalization Partner Group, LLC for the Civic Center Auditorium Renovation, Programming and Operation Honorable Mayor and Councilmembers:
This letter is in response to the City Council Staff Report dated October 14, 2025, regarding the Exclusive Negotiation Agreement (“ENA”) for the renovation of the Civic Center Auditorium and its surrounding site (the “Civic”). We were both surprised and deeply disappointed by the findings in that report, many of which were inaccurate and collectively appeared to be critical of our team’s efforts to find a solution to one of the City’s most challenging projects. The basic tenet of the report is that our project to renovate the Civic Auditorium is not economically viable without public subsidies, the implication being that the City Council should not extend the term of the ENA since it would be a waste of time. To cut to the chase and be frank with each of you, if we believed that, then we would not be wasting our time requesting an extension and continuing to engage with community stakeholders and incur significant expenses to make this project happen.
As a reminder, we are a consortium of four of the leading live entertainment companies in the world: Oak View Group, the global leader in venue development, management, and premium hospitality services for the live event industry; Live Nation, the world’s largest company focused on live entertainment; Make Good Group, a leading social impact firm; and The Azoff Company, a leading diversified music company founded by long-time Westside Los Angeles resident and music industry legend Irving Azoff. Each of the companies involved in the project has significant financial resources and operational experience to make this project happen. To be clear, we are not looking for and have never requested public subsidies.
Docusign Envelope ID: CEA80575-5E46-4B64-B905-793C6FECF799 Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 727 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) Instead, we have spent several months carefully studying how to thoughtfully save a historic resource and incorporate additional visitor-serving retail and dining that works around infrastructure constraints and respects the historic fabric of the site, with a goal to pave the way for a revitalization of the entire neighborhood and shine a positive light on Santa Monica.
As you are aware, this is a complex exercise that has eluded other potential developers for over a decade. We strongly believe that our unique combination of skills across project construction and financing and content development is the City’s best hope to save the Civic.
Our vision for the Civic is to make it a major event destination and tourist attraction once more. By focusing on the newest and most innovative types of must-see content, including immersive shows, we can have more shows per week that will bring more people to the City.
When we bring the Civic back online, it will have a multiplier effect for all of Santa Monica.
We have seen repeatedly around the world that when an event venue like the Civic is built or renovated, it brings dollars into the community. Greater LA residents and tourists from around the world will come before and stay after events to dine, shop, stay in hotels, and spend money in Santa Monica. In our experience in comparably sized cities, a similar venue with the type of content we are suggesting could experience an economic impact of roughly $1.9 billion in the first three years of operations. As noted below, one of our next steps is to validate that assumption as part of a formal economic impact analysis.
In the last six months, we have spent close to $1 million and countless man hours studying the feasibility of revitalizing the Civic. The City has received a good faith deposit of $250,000 from us to cover any expenses that the City might have incurred in this process, although we understand that no such expenses have yet been incurred. Yet, we need to do more work.
Now that we have a set of concept drawings that we believe strike a balance between the need for modernizing and upgrading the building and preserving and respecting its historic architecture, we need to do the next level of drawings to properly quantify the full cost of this renovation. Once we have that, we can build a more detailed business plan and commission a full economic impact analysis for the City so that we can all make a fully informed decision about this project.
We are for-profit companies that have numerous projects like the Civic around the world.
We would not spend our time or money on this if we did not believe it was worth it. We were very clear with City staff that this is a process that cannot and should not be rushed, and that it could take more than six months to get the answers we need, which is why we built into the ENA the idea of extensions.
The “business plan” in the staff report is pure fiction, and we were not asked to opine on its conclusions. The cost listed to renovate the building is ludicrously high and has no Docusign Envelope ID: CEA80575-5E46-4B64-B905-793C6FECF799 Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 728 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) foundation. Rather than dispute such a report line by line, we prefer to focus our efforts on what is actually possible here, and believe this important historic landmark deserves the time needed to figure this out.
In closing as a reminder, we have not asked the City for any money, nor signaled any intention to ask the City for a subsidy. We are simply requesting an extension to spend our own money on additional due diligence to determine with more certainty, the cost and feasibility of the Civic revitalization for both the City of Santa Monica and for our group. It will cost the City nothing more than 180 days.
We remain committed to revitalizing Santa Monica and the Civic Auditorium. We hope that you will give us the time we need to work with you and our other community stakeholders do that.
Sincerely,
____________________
Tim Sexton
____________________
Beth Collins
CC: City Manager Oliver Chi
Economic Development Administrator Nia Tang
Docusign Envelope ID: CEA80575-5E46-4B64-B905-793C6FECF799 Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 729 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 12 Mitchell Kois
From: Cydney Kirschbaum <[email protected]>
Sent: Monday, October 13, 2025 3:01 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am writing to express my support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creating a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and amenities.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeting all 6 landmarking criteria while returning it to its original purpose as a premier music venue
• Provides significant economic impact through the cultural destination multiplier effect ($6 for every $1 in ticket sales)
• Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office
RPG needs the 6-month extension to complete essential detailed cost estimates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputation as a performance destination, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Cydney
Cydney Kirschbaum
[email protected]
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 730 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 13 Mitchell Kois
From: Leigh Hoffman <[email protected]>
Sent: Monday, October 13, 2025 3:00 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: Support for RPG and City to continue the process to revitalize the Civic Auditorium (Item 11C)
EXTERNAL
Dear Council Members,
From what I understand from my neighbors, there is addiƟonal due diligence to do and more Ɵme is needed.
The Civic Auditorium is an important community asset in an era where many are disappearing. Please conƟnue negoƟaƟng with RPG and revitalize this iconic public treasure! We have lived in this neighborhood for over 30 years, have a business here, and treasure our community. This is an opportunity to do something that is good for our community! Sherry Leigh Hoffman Erlandson
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 731 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 14 Mitchell Kois
From: Lorelyn Lewis <[email protected]>
Sent: Monday, October 13, 2025 2:58 PM
To: councilmtgitems
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
Dear Council Members,
Please extend the original Exclusive NegoƟaƟng Agreement (ENA) with RPG for six months to allow compleƟon of the financial analysis and negoƟaƟons for the restoraƟon of the landmark Santa Monica Civic Auditorium. The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputaƟon.
Your support of this request is greatly appreciated.
Sincerely,
Lorelyn Lewis
Santa Monica
Sent from my iPad
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 732 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 15 Mitchell Kois
From: Micheline Auger <[email protected]>
Sent: Monday, October 13, 2025 2:49 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: Please Continue Negotiations to Save the Santa Monica Civic
EXTERNAL
Dear Santa Monica City Council,
As someone who grew up here, I have such fond memories of attending events at the Santa Monica Civic.
It’s one of those rare places that feels woven into the city’s heart — where music, culture, and community have always come together.
I urge you to continue negotiations with RPG so that our city can have a fully restored, state-of-the-art Civic Auditorium. Santa Monica deserves nothing less.
Publicly owned venues for music and the arts are precious — they belong to the people and to the city’s creative spirit. Once sold or repurposed, that shared legacy is lost forever.
RPG has already done the due diligence and prepared preliminary plans for an exciting, world-class performing arts center at no cost to taxpayers. Their vision for a modern, immersive venue would not only revive this historic landmark but also inspire a new generation of artists, residents, and visitors — bringing cultural and economic vitality back to our community—a community that I love.
Please keep the conversation going. Ending discussions now would be a tragic missed opportunity and a huge loss for all of us who love Santa Monica and its creative soul.
With gratitude,
Micheline Auger
Santa Monica Resident
723 Raymond Avenue, Santa Monica, 90405
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Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 733 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 16 Mitchell Kois
From: Sum Junk Email <[email protected]>
Sent: Monday, October 13, 2025 2:45 PM
To: councilmtgitems
Cc: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
Dear Council Members,
Please extend the original Exclusive Negotiating Agreement (ENA) with RPG for six months to allow completion of the financial analysis and negotiations for the restoration of the landmark Santa Monica Civic Auditorium.
The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputation.
Your support of this request is greatly appreciated.
Sincerely,
Bob Sevy
Resident of Santa Monica for more years than I can count Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 734 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 17 Mitchell Kois
From: [email protected]
Sent: Monday, October 13, 2025 2:43 PM
To: councilmtgitems
Cc: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
Dear Council Members,
Please extend the original Exclusive Negotiating Agreement (ENA) with RPG for six months to allow completion of the financial analysis and negotiations for the restoration of the landmark Santa Monica Civic Auditorium. The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputation.
Your support of this request is greatly appreciated.
Sincerely,
Chuck Kearsley
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 735 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 18 Mitchell Kois
From: Wendy Dembo <[email protected]>
Sent: Monday, October 13, 2025 2:42 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am wriƟng to express my support for the Santa Monica Civic Auditorium restoraƟon project led by RevitalizaƟon Partners Group
(RPG) and to urge you to extend the Exclusive NegoƟaƟng Agreement (ENA) by 6 months.
It just makes sense. It will help revitalize the downtown area and will make Santa Monica money.
If you wait a few years unƟl the Civic can no longer be saved and turn it into a hotel, you won't get as much revenue. And we all know Santa Monica needs cash.
With great hope that you will do the right thing,
Wendy Dembo
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 736 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 19 Mitchell Kois
From: Alison <[email protected]>
Sent: Monday, October 13, 2025 2:39 PM
To: councilmtgitems
Cc: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
Dear Council Members,
I’m wriƟng to ask you to extend the original Exclusive NegoƟaƟng Agreement (ENA) with RPG for six months to allow compleƟon of the financial analysis and negoƟaƟons for the restoraƟon of Santa Monica Civic Auditorium. This extraordinary building with its storied history deserves to be celebrated and restored to conƟnue serving the community in new and relevant ways.
I hope we can recognize the spirit of opƟmism and civic pride that the building embodies for Santa Monica and the people who live here.
Thank you
Alison Rowe
Sent from my iPad
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 737 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 20 Mitchell Kois
From: [email protected]
Sent: Monday, October 13, 2025 2:34 PM
To: councilmtgitems
Cc: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: City Council 10/14/25 Item 11-C -- SUPPORT extending ENA with RPG for 6 months
EXTERNAL
Dear Mayor Negrete and City Council Members,
Please extend the original Exclusive Negotiating Agreement (ENA) with RPG for 6 months to allow completion of the financial analysis and negotiations for the restoration of the landmark Santa Monica Civic Auditorium.
The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputation.
Your support of this request is greatly appreciated.
Sincerely,
Zina Josephs
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 738 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 21 Mitchell Kois
From: Adam <[email protected]>
Sent: Monday, October 13, 2025 2:27 PM
To: councilmtgitems
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
Dear Council Members,
Please extend the original Exclusive NegoƟaƟng Agreement (ENA) with RPG for six months to allow compleƟon of the financial analysis and negoƟaƟons for the restoraƟon of the landmark Santa Monica Civic Auditorium. The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputaƟon.
Your support of this request is greatly appreciated.
Sincerely,
[Your name]
Sent from my iPhone
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 739 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 22 Mitchell Kois
From: Cherry, James D. <[email protected]>
Sent: Monday, October 13, 2025 2:20 PM
To: councilmtgitems
Cc: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: RE: Item 11C Approval to extend ENA with RPG for six-months
EXTERNAL
Dear Council Members,
Please extend the original Exclusive Negotiating Agreement (ENA) with RPG for six months to allow completion of the financial analysis and negotiations for the restoration of the landmark Santa Monica Civic Auditorium. The proposed state-of-the-art facility will be an important asset for the City’s performing arts, culture, finances, and reputation.
Your support of this request is greatly appreciated.
Sincerely,
James D Cherry
UCLA HEALTH SCIENCES IMPORTANT WARNING: This email (and any attachments) is only intended for the use of the person or entity to which it is addressed, and may contain information that is privileged and confidential. You, the recipient, are obligated to maintain it in a safe, secure and confidential manner. Unauthorized redisclosure or failure to maintain confidentiality may subject you to federal and state penalties. If you are not the intended recipient, please immediately notify us by return email, and delete this message from your computer.
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 740 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 23 Mitchell Kois
From: Mindi Shank <[email protected]>
Sent: Monday, October 13, 2025 2:17 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
Please listen to your consƟtuents! I am wriƟng to express my support for the Santa Monica Civic Auditorium restoraƟon project led by RevitalizaƟon Partners Group (RPG) and to urge you to extend the Exclusive NegoƟaƟng Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creaƟng a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essenƟal seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and ameniƟes.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeƟng all 6 landmarking criteria while returning it to its original purpose as a premier music venue • Provides significant economic impact through the cultural desƟnaƟon mulƟplier effect ($6 for every $1 in Ɵcket sales) • Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic PreservaƟon Office RPG needs the 6-month extension to complete essenƟal detailed cost esƟmates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputaƟon as a performance desƟnaƟon, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Mindi Shank
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 741 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 24 Mitchell Kois
From: Brian Lasky <[email protected]>
Sent: Monday, October 13, 2025 2:16 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick
Subject: Support for RPG and City to continue the process to revitalize the Civic Auditorium (Item 11C)
EXTERNAL
City Council and City Manager,
I urge you to continue the negotiations with RPG so that our city can have a fully restored, state-of-the-art, Civic Auditorium. Santa Monica deserves nothing less.
Publicly owned venues for music and the arts are rare and important and should not be sold off or used for other purposes.
The fate of our historic Civic rests with you. RPG has conducted due diligence and prepared preliminary plans for an exciting world-class performing arts center at NO cost to taxpayers. And by proposing a futuristic, exciting immersive experience, the Civic will attract a new generation of residents and worldwide visitors, producing new revenue for our businesses and enhancing our city’s destination status.
I also do not agree with the counter argument from Local11. It will not be easy to find another developer. You know the expression "A bird in the hand is worth 2 in the bush?" I urge you to continue to negotiate in good faith with RPG. Ending discussions now would be a tragic missed opportunity and a huge loss for all of us.
Thank you.
Brian Lasky
1612 California Ave
Santa Monica, CA 90403
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 742 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 25 Mitchell Kois
From: Kelli <[email protected]>
Sent: Monday, October 13, 2025 2:13 PM
To: Lana Negrete; councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am writing to express my support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months. RPG has presented a design concept that preserves the Civic’s historic character while creating a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and amenities. This project offers tremendous benefits to Santa Monica: • Preserves our only building meeting all 6 landmarking criteria while returning it to its original purpose as a premier music venue • Provides significant economic impact through the cultural destination multiplier effect ($6 for every $1 in ticket sales) • Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office RPG needs the 6-month extension to complete essential detailed cost estimates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputation as a performance destination, and bring back the economic prosperity our city needs. Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Kelli Urode
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 743 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 26 Mitchell Kois
From: Louis Ssutu <[email protected]>
Sent: Monday, October 13, 2025 1:56 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am wriƟng to express my support for the Santa Monica Civic Auditorium restoraƟon project led by RevitalizaƟon Partners Group (RPG) and to urge you to extend the Exclusive NegoƟaƟng Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creaƟng a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essenƟal seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and ameniƟes.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeƟng all 6 landmarking criteria while returning it to its original purpose as a premier music venue • Provides significant economic impact through the cultural desƟnaƟon mulƟplier effect ($6 for every $1 in Ɵcket sales) • Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic PreservaƟon Office RPG needs the 6-month extension to complete essenƟal detailed cost esƟmates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputaƟon as a performance desƟnaƟon, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Louis Ssutu
Resident of Sunset Park
Sent from my iPhone
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 744 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 27 Mitchell Kois
From: Rodger Caldwell <[email protected]>
Sent: Monday, October 13, 2025 1:46 PM
To: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; councilmtgitems; Oliver Chi; Jennifer Taylor; Nia Tang Subject: Subject: In Support of Preserving and Reopening the Santa Monica Civic Auditorium
EXTERNAL
Hello City Council, esteemed City Staff, colleagues, visiting dignitaries, potentates and potential partners,
As a longtime Santa Monica resident, I write today in strong support of the ongoing efforts to renovate and upgrade/improve/manage the Santa Monica Civic Auditorium. It is an absolute gem that deserves to be preserved and polished to its full potential so that it will be treasured by future generations.
In reminiscing about the many wonderful performances I’ve enjoyed there, a question came to mind:
Would the City of New York ever tear down Carnegie Hall? The very idea seems unthinkable. Carnegie Hall stands as an enduring symbol of cultural heritage and artistic excellence. Similarly, the Santa Monica Civic Auditorium holds its own storied history and cultural significance. Just as Carnegie Hall continues to shine as a beacon of artistic expression in New York City, preserving the Santa Monica Civic is essential to maintaining a cornerstone of arts and culture on the West Coast.
Both venues share a remarkable legacy of hosting world-renowned artists. Legends such as Miles Davis, Frank Sinatra, and The Beatles have performed on both stages, leaving an indelible mark on the history of music. This shared heritage underscores the importance of safeguarding the Santa Monica Civic as a premier performance space for future generations. The short list of music luminaries who've had sold out shows here at the Civic is a mile long.
The Civic has also been the setting for many poignant and memorable events. One such moment was the memorial tribute to Nicolette Larson, which brought together an extraordinary lineup—Crosby, Stills, Nash & Young, Linda Ronstadt, Bonnie Raitt, Joe Walsh, Dan Fogelberg, Jackson Browne, and others—in a heartfelt celebration of music and community. That was a night I'll never forget.
The Civic’s role in honoring and connecting artists and audiences alike must be preserved.
Beyond its cultural importance, a thriving performance venue also serves as a powerful economic engine for the city. Concerts, festivals, and special events draw visitors who support local hotels, restaurants, cafés, and shops, generating revenue and vitality for nearby businesses. It is a known fact that expenditures on ticket sales are often accompanied by pre- and post-event spending for transportation, restaurants, cafes, hotels and merchandise can be conservatively expected to be 3-5 times the ticket Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 745 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 28 price of economic activity added to the local community. Revitalizing the Civic would not only enrich the city’s cultural life but also strengthen its financial well-being and sense of community.
Just as Carnegie Hall remains a cherished cultural institution, the Santa Monica Civic Auditorium deserves the same commitment to preservation and revitalization. In doing so, we ensure that Santa Monica continues to celebrate the magic of live performance and its rich artistic legacy.
I look forward to the day the doors reopen and the stage lights shine once again and applaud Revitalization Partners Group vision to secure the future of The Civic as a landmark cherished by the entire West Coast and known throughout the nation.
Thank you,
Jerry Caldwell
--
Rodger "Jerry" Caldwell
Cell: 310-310-0897 Email: [email protected]
Independent Prop. Mgr./ Broker
CA DRE Lic. #01920440
Click Here for Property Search and More
Download my Home Ownership App to Streamline your Search - Interested in Joining EXP Realty?
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 746 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 29 Mitchell Kois
From: Clerk Mailbox
Sent: Monday, October 13, 2025 1:32 PM
To: councilmtgitems
Subject: FW: Civic Center negotiations
Edgar Sernas
Staff Assistant III – Records & Election Svcs
(310) 458-8211 x5782
santamonica.gov
Facebook | Twitter | Instagram
Subscribe to City of Santa Monica Email Updates
From: Michele Perrone <[email protected]>
Sent: Monday, October 13, 2025 1:20 PM
To: Council Mailbox <[email protected]>; Santa Monica City Manager's Office <[email protected]>; Clerk Mailbox <[email protected]> Cc: [email protected]
Subject: Civic Center negotiations
EXTERNAL
Dear Santa Monica City Council,
I strongly support continuing the negotiations to reactivate the Civic – at zero cost to taxpayers. Please continue these negotiations! Thank you,
Michele Perro e
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 747 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 30 Mitchell Kois
From: Nancy Hicks <[email protected]>
Sent: Monday, October 13, 2025 1:13 PM
To: councilmtgitems
Cc: Lana Negrete; Ellis Raskin; Dan Hall; Jesse Zwick; Natalya Zernitskaya; Barry Snell; Caroline Torosis
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
We are writing to express support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months. RPG has presented a design concept that preserves the Civic’s historic character while creating a modern, accessible 3,000-seat performance venue.
RPG needs the 6-month extension to complete essential detailed cost estimates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputation as a performance destination, and bring back the economic prosperity our city needs. Again, we urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Nancy & Wes Hicks
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 748 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 31 Mitchell Kois
From: Noma Boardmember <[email protected]>
Sent: Monday, October 13, 2025 1:10 PM
To: Caroline Torosis; Natalya Zernitskaya; Jesse Zwick; Lana Negrete; Ellis Raskin; Dan Hall; Barry Snell; Oliver Chi; councilmtgitems
Cc: Bruce Leddy; Victor & Diane Fresco
Subject: ITEM 11C - SUPPORT
EXTERNAL
To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.
To: Mayor Negrete, Councilmembers, and City Manager Chi Re: Support for Item 11C
The NOMA Board urges you to give RPG a 180-day extension on their ENA to provide the City with the necessary financials on their Civic Auditorium project. After decades of waiting, Santa Monica is so close to getting something great—a fully restored world-class venue that will benefit generations to come and revitalize downtown.
Cultural venues like the Civic are rare, particularly on the Westside. We hope you’ll do everything in your power to ensure that Santa Monicans will finally have a newly restored Civic.
The Board of NOMA
smnoma.org
[email protected]
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 749 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 32 Mitchell Kois
From: Sharon Toriello <[email protected]>
Sent: Monday, October 13, 2025 12:42 PM
To: councilmtgitems
Subject: in support of RPG’s vision for a restored Civic Auditorium
EXTERNAL
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 750 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 33 Mitchell Kois
From: Justine Lavelle <[email protected]>
Sent: Monday, October 13, 2025 12:28 PM
To: councilmtgitems; Justine Lavelle; Oliver Chi
Cc: [email protected]
Subject: Support for RPG and City to continue the process to revitalize the Civic Auditorium (Item 11C)
EXTERNAL
Date: Oct 13, 2025
City Council and City Manager,
I urge you to continue the negotiations with RPG so that our city can have a fully restored, state-of-theart, Civic Auditorium. Santa Monica deserves nothing less.
Publicly owned venues for music and the arts are rare and important and should not be sold off or used for other purposes.
The fate of our historic Civic rests with you. RPG has conducted due diligence and prepared preliminary plans for an exciting world-class performing arts center at NO cost to taxpayers.
And by proposing a futuristic, exciting immersive experience, the Civic will attract a new generation of residents and worldwide visitors, producing new revenue for our businesses and enhancing our city’s destination status.
I urge you to continue to negotiate in good faith with RPG. Ending discussions now would be a tragic missed opportunity and a huge loss for all of us.
As a person who grew up in Santa Monica, went to Samohi and UCLA… and currently has a kid at Samohi — I hope REAL efforts are made to preserve this IMPORTANT and HISTORICAL landmarks, The Santa Monica Civic Center! (It’s been heartbreaking & very disappointing to see what been happening lately.)
Thank you.
Justine LaVelle
[email protected]
2940 Neilson way, Santa Monica, CA
90405
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 751 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 34 Mitchell Kois
From: LUCY F STONE <[email protected]>
Sent: Monday, October 13, 2025 12:27 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am writing to express my support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creating a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and amenities.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeting all 6 landmarking criteria while returning it to its original purpose as a premier music venue
• Provides significant economic impact through the cultural destination multiplier effect ($6 for every $1 in ticket sales)
• Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office
RPG needs the 6-month extension to complete essential detailed cost estimates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputation as a performance destination, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
[Your name]
Lucy Frances Stone
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 752 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 35 Mitchell Kois
From: Maury Pearl <[email protected]>
Sent: Monday, October 13, 2025 12:11 PM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am writing to express my support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creating a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and amenities.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeting all 6 landmarking criteria while returning it to its original purpose as a premier music venue
• Provides significant economic impact through the cultural destination multiplier effect ($6 for every $1 in ticket sales)
• Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office
RPG needs the 6-month extension to complete essential detailed cost estimates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputation as a performance destination, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Maury Pearl
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 753 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 36 Mitchell Kois
From: mwdobbs <[email protected]>
Sent: Monday, October 13, 2025 11:51 AM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am wriƟng to express my support for the Santa Monica Civic Auditorium restoraƟon project led by RevitalizaƟon Partners Group (RPG) and to urge you to extend the Exclusive NegoƟaƟng Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creaƟng a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essenƟal seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and ameniƟes.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeƟng all 6 landmarking criteria while returning it to its original purpose as a premier music venue • Provides significant economic impact through the cultural desƟnaƟon mulƟplier effect ($6 for every $1 in Ɵcket sales) • Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic PreservaƟon Office RPG needs the 6-month extension to complete essenƟal detailed cost esƟmates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputaƟon as a performance desƟnaƟon, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Michael Dobbs.
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 754 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 37 Mitchell Kois
From: Mike Bone <[email protected]>
Sent: Monday, October 13, 2025 11:33 AM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: The Santa Monica Civic
EXTERNAL
Once again, one of Santa Monica’s cultural touchstones is in front of the City Council.
This architectural gem has been mismanaged and neglected long enough.
PLEASE let some professionals come in and do the job that need to be done.
I am NO FAN of Irving Azzoff, but the man knows what he is doing in this world. He and the rest of this RPG team will have a facility and program that the city of Santa Monica can be proud of and it will generate significant tax revenue.
Mike Bone
[email protected]
310 795 3231 mobile
“If we appear to seek the unattainable, then let it be known that we do so to avoid the unimaginable.” T. Hayden Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 755 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 38 Mitchell Kois
From: lary Haxton <[email protected]>
Sent: Monday, October 13, 2025 11:20 AM
To: councilmtgitems; Lana Negrete; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: Support for RPG and City to continue the process to revitalize the Civic Auditorium (Item 11C) Support for Item 5
EXTERNAL
City Council and City Manager,
I, as others, urge you all to continue the negotiations with RPG so that our city we love can have a fully restored, state-of-the-art, Civic Auditorium.
Santa Monica deserves nothing less.
Publicly owned venues for music and the arts are rare and important and should not be sold off or used by others for their purposes.
The fate of our lovely historic Civic Auditorium is with you all.
RPG has conducted due diligence and prepared preliminary plans for an exciting world-class performing arts center at NO cost to taxpayers.
And by proposing a futuristic, exciting immersive experience, the Civic Auditorium will attract a new generations of residents and worldwide visitors, producing additional revenue for our businesses and enhancing our city’s destination status.
I urge you to continue to negotiate in good faith with RPG. Ending discussions now would be a tragic missed opportunity and a huge loss for all of us.
Thank you
Larry Haxton
938 12th Street
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 756 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 39 Mitchell Kois
From: Jamie Lloyd-Smith <[email protected]>
Sent: Monday, October 13, 2025 11:08 AM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am writing to express my support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creating a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and amenities.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeting all 6 landmarking criteria while returning it to its original purpose as a premier music venue
• Provides significant economic impact through the cultural destination multiplier effect ($6 for every $1 in ticket sales)
• Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office
RPG needs the 6-month extension to complete essential detailed cost estimates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputation as a performance destination, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Jamie Lloyd-Smith
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 757 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 40 Mitchell Kois
From: Kaitlin Drisko <[email protected]>
Sent: Monday, October 13, 2025 10:45 AM
To: councilmtgitems
Cc: Mario Fonda-Bonardi; Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: SMCC 2025-10-14 Item 11C – Please approve Revitalization Partners Group's (RPG) request for a 6-month extension for Exclusive Negotiating Agreement (ENA) Attachments: 2025-10-13_Letter of Support SM Civic ENA Extension.pdf
EXTERNAL
Hello Honorable Mayor and City Council members,
Attached please find our letter of support for a six-month extension of the ENA for RPG to complete their financial analysis for revitalization of the Santa Monica Civic Auditorium.
Your action to extend the ENA will be the next step to revitalizing this iconic venue and attracting visitors from all over the world.
Thank you and Sincerely,
Kaitlin Drisko
Executive Director
Santa Monica Conservancy
Email: [email protected]
Mobile: 310.948.5311
Visit us at: www.smconservancy.org
To schedule an appointment with me Click Here
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 758 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) DATE: October 13, 2025
RE: SMCC 2025-10-14 Item 11C – Please approve Revitalization Partners Group's (RPG) request for a 6-month Exclusive Negotiating Agreement extension
Dear Mayor Negrete and Honorable City Council Members,
The Santa Monica Conservancy supports a six-month extension of the Exclusive Negotiating Agreement (ENA) with Revitalization Partners Group (RPG).
We understand that RPG would like more time to complete a financial plan that reflects the bold initiatives they have presented in their initial Concept Plan which shows the community the possibilities for an exciting new state-of-the-art, fully-restored and beloved landmark.
The Concept Plan presented by RPG is panoply of features for your consideration and inclusion in a financial analysis. Staff’s quick economic assessment assists in pointing to those areas where further refinement would lead to feasibility. Allow more time to give RPG the opportunity to adapt their wide range of conceptual ideas to ensure the project pencils out.
RPG’s presentation has also provided new insight into the range of features and amenities that can revitalize the Civic Auditorium as a truly modern and unique venue. The Concept Plan was reviewed by state historic preservation officials and found compliant with rehabilitation standards and eligible for valuable tax credits. A restored Civic Auditorium can be a showcase for the future.
Residents of Santa Monica want to see this exceptional proposal completed to better understand the issues of feasibility and implications for our city’s finances.
An innovative entertainment venue in the heart of Santa Monica, as proposed by RPG, will improve the local economy, draw visitors from around the world to our city, and allow the city to meet the needs of its residents.
Now is not the time to stop this process.
Please allow RPG the requested six months to complete their analysis and present a working vision for the future of the Santa Monica Civic Auditorium as an exciting modern entertainment venue as well as a regional cultural destination.
Thank you,
Mario Fonda Bonardi
President of the Board
Santa Monica Conservancy
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 759 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 41 Mitchell Kois
From: Jerry Payton <[email protected]>
Sent: Monday, October 13, 2025 10:35 AM
To: councilmtgitems
Cc: Lana Negrete; Ellis Raskin; Dan Hall; Jesse Zwick; Natalya Zernitskaya; Barry Snell; Caroline Torosis
Subject: 11c - SUPPORT Extension of RPG term for Civic ENA
EXTERNAL
Dear Santa Monica City Council Members,
I am writing to express my strong support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by six months.
RPG has presented an exciting and thoughtful design concept that preserves the Civic’s historic character while creating a modern, accessible 2,500-3,000 seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and full accessibility improvements, and adds complementary outdoor spaces and amenities.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeting all six landmarking criteria while returning it to its original purpose as a premier music venue
• Provides significant economic impact through the cultural destination multiplier effect (approximately $6 in local economic activity for every $1 in ticket sales) • Revitalizes a dormant corner and helps restore Santa Monica’s reputation as a performance destination
• Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office
• Perfect location near seven major hotels, the Expo line, and freeway access RPG needs the six-month extension to complete essential detailed cost estimates and financial feasibility studies. This additional time is necessary to structure a sound lease agreement and minimize downstream surprises in this complex, multimillion-dollar project.
This is one of our last and biggest opportunities to revitalize downtown and bring back the economic prosperity our city so critically needs. We cannot afford to let this transformative project slip away due to an insufficient timeline.
Please extend the ENA agreement to allow RPG the time needed to properly validate this project for our city’s future.
Thank you for your consideration.
Sincerely,
JerryM Payton
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 760 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 42 Mitchell Kois
From: julie kirst <[email protected]>
Sent: Monday, October 13, 2025 10:30 AM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi
Subject: Support for RPG and City to continue the process to revitalize the Civic Auditorium (Item 11C) Support for Item 5
EXTERNAL
Dear City Council Members and Oliver Chi:
I have been a Santa Monica resident for more than 30 years and Santa Monica deserves an arts and cultural venue worthy of our growing city. A lot of us no longer want to drive downtown or to other cities for quality music and dance, arts, and theatre events. Please continue the negotiations with RPG so that we can have a restored Civic Auditorium. The venue has been empty for too long and is presently a disgrace to an area of Santa Monica that should be inviting and productive.
Publicly owned venues for cultural events are important and should be protected, not sold off or used for other purposes. RPG has conducted due diligence and prepared preliminary plans at no cost to taxpayers. Their plans claim they will produce new revenue for our businesses and enhance our city’s destination status.
We urge you to continue negotiations in good faith with RPG.
Thank you for all your hard work and your commitment to expanding our creative community,
Julie Kirst
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 761 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 43 Mitchell Kois
From: danilobach <[email protected]>
Sent: Monday, October 13, 2025 10:16 AM
To: councilmtgitems
Cc: Santa Monica City Manager's Office
Subject: Agenda Item 11-C --October 14, 2025 meeting
EXTERNAL
Dear Mayor Negrete and Council Members,
It would be a mistake of historic consequence if Santa Monica does not pursue the pending offer to revitalize our landmark Civic Auditorium and with it the return of our city's good fortune. I have no skin in the game here other than being a concerned resident of our city, but I'm not much for regrets either, and so I urge Council to extend negotiations with RPG to restore our future and our patiently waiting Civic.
Respectfully,
Danilo Bach
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 762 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 44 Mitchell Kois
From: Todd Sherman <[email protected]>
Sent: Monday, October 13, 2025 9:59 AM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Cc: Todd Sherman
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
SUBJECT: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
Dear Mayor Negrete and City Councilmembers,
I am writing to express my support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creating a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and amenities.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeting all 6 landmarking criteria while returning it to its original purpose as a premier music venue
• Provides significant economic impact through the cultural destination multiplier effect ($6 for every $1 in ticket sales)
• Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office RPG needs the 6-month extension to complete essential detailed cost estimates and financial feasibility studies.
This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputation as a performance destination, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 763 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 45 Todd Sherman
Todd Sherman
2800 28th Street, Suite 130
Santa Monica, CA 90405
310.780.5565 mobile
310.664.6705 ext. 101
310.664.6706 (fax)
[email protected]
www.FirstPacific1.com
DRE #00925920
CONFIDENTIALITY NOTICE: This message and/or any attachment(s) is confidential and intended for the use only by the recipient(s). If you are not the intended recipient, you are not authorized to disclose, reproduce, or distribute the contents of this message. If this e-mail is received in error, please immediately notify the sender by reply e-mail and destroy all copies of the original message.
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 764 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 46 Mitchell Kois
From: Jacquie Nemor <[email protected]>
Sent: Monday, October 13, 2025 9:41 AM
To: councilmtgitems
Cc: Lana Negrete; Ellis Raskin; Dan Hall; Jesse Zwick; Natalya Zernitskaya; Barry Snell; Caroline Torosis
Subject: 11c - SUPPORT Extension of RPG term for Civic ENA
EXTERNAL
Dear Santa Monica City Council Members,
I am writing to express my strong support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by six months.
RPG has presented an exciting and thoughtful design concept that preserves the Civic’s historic character while creating a modern, accessible 2,500-3,000 seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and full accessibility improvements, and adds complementary outdoor spaces and amenities.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeting all six landmarking criteria while returning it to its original purpose as a premier music venue
• Provides significant economic impact through the cultural destination multiplier effect (approximately $6 in local economic activity for every $1 in ticket sales) • Revitalizes a dormant corner and helps restore Santa Monica’s reputation as a performance destination
• Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office
• Perfect location near seven major hotels, the Expo line, and freeway access RPG needs the six-month extension to complete essential detailed cost estimates and financial feasibility studies. This additional time is necessary to structure a sound lease agreement and minimize downstream surprises in this complex, multimillion-dollar project.
This is one of our last and biggest opportunities to revitalize downtown and bring back the economic prosperity our city so critically needs. We cannot afford to let this transformative project slip away due to an insufficient timeline.
Please extend the ENA agreement to allow RPG the time needed to properly validate this project for our city’s future.
Thank you for your consideration.
Sincerely,
Jacquie Nemor
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 765 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 47 Mitchell Kois
From: Karrie <[email protected]>
Sent: Monday, October 13, 2025 9:39 AM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am writing to express my support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creating a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and amenities.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeting all 6 landmarking criteria while returning it to its original purpose as a premier music venue
• Provides significant economic impact through the cultural destination multiplier effect ($6 for every $1 in ticket sales)
• Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office
RPG needs the 6-month extension to complete essential detailed cost estimates and financial feasibility studies. This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputation as a performance destination, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Karrie Dvorchak
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 766 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 48 Mitchell Kois
From: Tate Donovan <[email protected]>
Sent: Monday, October 13, 2025 9:34 AM
To: Lana Negrete; Caroline Torosis; Dan Hall; Ellis Raskin; Barry Snell; Natalya Zernitskaya; Jesse Zwick; Oliver Chi; councilmtgitems
Subject: Revitalizing the Civic Auditorium
EXTERNAL
I urge you to continue the negotiations with RPG so that our city can have a fully restored, state-of-the-art, Civic Auditorium.
By proposing a futuristic, exciting immersive experience, the Civic will attract a new generation of residents and worldwide visitors, producing new revenue for our businesses and enhancing our city’s destination status.
I urge you to continue to negotiate in good faith with RPG.
Thank you.
Tate Donovan
654 Ashland Ave
Santa Monica, CA 90405
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 767 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 49 Mitchell Kois
From: Phyllis Chavez <[email protected]>
Sent: Monday, October 13, 2025 9:32 AM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium
EXTERNAL
Dear Mayor Negrete and City Councilmembers,
I am writing to express my support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by 6 months.
RPG has presented a design concept that preserves the Civic’s historic character while creating a modern, accessible 3,000-seat performance venue. The plan maintains the building’s iconic exterior, includes essential seismic upgrades and accessibility improvements, and adds complementary outdoor spaces and amenities.
This project offers tremendous benefits to Santa Monica:
• Preserves our only building meeting all 6 landmarking criteria while returning it to its original purpose as a premier music venue
• Provides significant economic impact through the cultural destination multiplier effect ($6 for every $1 in ticket sales)
• Revitalizes a dormant corner near 7 major hotels, the Expo line, and the freeway • Leverages federal tax credits already preliminarily approved by the California State Historic Preservation Office RPG needs the 6-month extension to complete essential detailed cost estimates and financial feasibility studies.
This is a rare opportunity to revitalize downtown, help restore Santa Monica’s reputation as a performance destination, and bring back the economic prosperity our city needs.
Again, I urge you to extend the ENA agreement with RPG by 6 months.
Sincerely,
Phyllis Chavez
Sunset Park
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 768 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 50 Mitchell Kois
From: Giacomo Valentini <[email protected]>
Sent: Monday, October 13, 2025 9:26 AM
To: councilmtgitems
Cc: Lana Negrete; Ellis Raskin; Dan Hall; Jesse Zwick; Natalya Zernitskaya; Barry Snell; Caroline Torosis
Subject: 11c - Civic enter - **SUPPORT** Extension of RPG term for Civic ENA
EXTERNAL
Dear Santa Monica City Council Members,
I am writing to express my strong support for the Santa Monica Civic Auditorium restoration project led by Revitalization Partners Group (RPG) and to urge you to extend the Exclusive Negotiating Agreement (ENA) by six months.
RPG says it needs the six-month extension to complete essential detailed cost estimates and financial feasibility studies. IT IS WORTH GIVING THEM THIS EXTRA TIME for the sake of preserving an important cultural landmark for the community.
This is one of our biggest opportunities to revitalize downtown and bring back the economic prosperity our city so critically needs. We cannot afford to let this transformative project slip away due to an insufficient timeline.
Please extend the ENA agreement to allow RPG the time needed to properly validate this project for our city’s future.
Thank you for your consideration.
Sincerely,
Giacomo Valentini
424-355.4853
Item 11-C
October 14, 2025
Item 11-C
October 14, 2025
11.C.f
Packet Pg. 769 Attachment: Written Comments [Revision 2] (7314 : 11C. Modification to Exclusive Negotiation Agreement for the Civic Center Auditorium) 51 Mitchell Kois
From: Nancy <[email protected]>
Sent: Monday, October 13, 2025 9:21 AM
To: councilmtgitems; Lana Negrete; Caroline Torosis; Barry Snell; Ellis Raskin; Dan Hall; Natalya Zernitskaya; Jesse Zwick
Subject: City Council 10/14 item 11-C - SUPPORT 6-month extension of ENA for the Civic Auditorium