Cities Index.
Agenda, regular meeting

Sonoma City Council
June 3, 2026

Document
Agenda, regular meeting
Meeting
June 3, 2026
Body
Sonoma City Council
Pages
198
Original file
4.4 MB
Text extracted from the city's file for reading and search. Open the original on sonomacity.civicweb.net. That file is the official record.

SUMMARY OF RESULTING OVERHEAD ALLOCATIONS
Fund Number Fund Name Dept. Number Name
100 General Fund 41001 City Council
100 General Fund 41002 City Clerk
100 General Fund 41003 City Manager
100 General Fund 41004 Finance
100 General Fund 41005 City Attorney
100 General Fund 43200 Non - Departmental
Total Allocated
Direct Bill Adjustments
Proposed Costs
302-Gax Tax0 0
303-Road
Maintenance
SB1-0 0
304-Parks &
Facilities CIP0 0
312-
Measure H
Fire Services0 0
313-
Measure M
Funds-0 0
$ - $ 1,723 $ - $ - $ -
$ 4,890 $ 1,841 $ - $ - $ -
$ 4,073 $ 4,075 $ 879 $ 6,892 $ -
$ 9,755 $ 20 $ 1,314 $ 5,605 $ 108
$ - $ 1,232 $ - $ - $ -
$ 1,450 $ - $ 35 $ 275 $ -
$ 20,168 $ 8,891 $ 2,229 $ 12,773 $ 108
$ 20,168 $ 8,891 $ 2,229 $ 12,773 $ 108
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 13
Agenda Item #8.1:

Page 39 of 198 ends

SUMMARY OF RESULTING OVERHEAD ALLOCATIONS
Fund Number Fund Name Dept. Number Name
100 General Fund 41001 City Council
100 General Fund 41002 City Clerk
100 General Fund 41003 City Manager
100 General Fund 41004 Finance
100 General Fund 41005 City Attorney
100 General Fund 43200 Non - Departmental
Total Allocated
Direct Bill Adjustments
Proposed Costs
314-Parks-InLieu
Fees/Quimby
Act-0 0
315-Parks
Measure M
Funds-0 0
316-Parks
Proposition
68 Funds-0 0
391-
Successor
Agency-0 0
495-2008
CREB Bonds0 0
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ 377 $ 440 $ - $ 13,345 $ -
$ 413 $ 495 $ 174 $ 11,269 $ 29
$ - $ - $ - $ - $ -
$ 15 $ 18 $ - $ 533 $ -
$ 805 $ 952 $ 174 $ 25,147 $ 29
$ 805 $ 952 $ 174 $ 25,147 $ 29
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 14
Agenda Item #8.1:

Page 40 of 198 ends

SUMMARY OF RESULTING OVERHEAD ALLOCATIONS
Fund Number Fund Name Dept. Number Name
100 General Fund 41001 City Council
100 General Fund 41002 City Clerk
100 General Fund 41003 City Manager
100 General Fund 41004 Finance
100 General Fund 41005 City Attorney
100 General Fund 43200 Non - Departmental
Total Allocated
Direct Bill Adjustments
Proposed Costs
501-
Cemeteries0 0
504-
Cemetery
Endowment0 0510-Water
Utility-0 0
512-Water -
CIP-0 0
601-Mgmt
Information
Service
(MIS)-0 0
$ 5,170 $ - $ 10,339 $ - $ -
$ 10,413 $ - $ 22,416 $ - $ -
$ 69,241 $ - $ 223,434 $ - $ 7,426
$ 25,615 $ 40 $ 103,145 $ 358 $ 8,405
$ 3,697 $ - $ 7,394 $ - $ -
$ 28,722 $ - $ 43,061 $ - $ 297
$ 142,859 $ 40 $ 409,788 $ 358 $ 16,127
$ 142,859 $ 40 $ 409,788 $ 358 $ 16,127
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 15
Agenda Item #8.1:

Page 41 of 198 ends

SUMMARY OF RESULTING OVERHEAD ALLOCATIONS
Fund Number Fund Name Dept. Number Name
100 General Fund 41001 City Council
100 General Fund 41002 City Clerk
100 General Fund 41003 City Manager
100 General Fund 41004 Finance
100 General Fund 41005 City Attorney
100 General Fund 43200 Non - Departmental
Total Allocated
Direct Bill Adjustments
Proposed Costs
603-Vehicle
Replacement0 0
610-
Building
Maint (ISF)-0
0 630-Grants
Restricted-0
0 732-
Housing
Trust Fund-0
0 796-Fire IGT0 0
$ 3,446 $ - $ - $ - $ -
$ 3,682 $ - $ - $ - $ -
$ 9,447 $ 440 $ - $ - $ 5,967
$ 1,191 $ 502 $ 40 $ 20 $ 5,017
$ 2,465 $ - $ - $ - $ -
$ 52 $ 18 $ - $ - $ 238
$ 20,284 $ 960 $ 40 $ 20 $ 11,222
$ 20,284 $ 960 $ 40 $ 20 $ 11,222
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 16
Agenda Item #8.1:

Page 42 of 198 ends

SUMMARY OF RESULTING OVERHEAD ALLOCATIONS
Fund Number Fund Name Dept. Number Name
100 General Fund 41001 City Council
100 General Fund 41002 City Clerk
100 General Fund 41003 City Manager
100 General Fund 41004 Finance
100 General Fund 41005 City Attorney
100 General Fund 43200 Non - Departmental
Total Allocated
Direct Bill Adjustments
Proposed Costs
798-SVFRA
Operations-0
0 799-V0M
General Fund0 0 0-Other-0 0
$ - $ - $ 3,446
$ - $ - $ 3,682
$ - $ - $ 8,149
$ 951 $ 60 $ 130,598
$ - $ - $ 2,465
$ - $ - $ 1,674
$ 951 $ 60 $ 150,014
$ 951 $ 60 $ 150,014
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 17
Agenda Item #8.1:

Page 43 of 198 ends

SUMMARY OF RESULTING OVERHEAD ALLOCATIONS
Fund Number Fund Name Dept. Number Name
100 General Fund 41001 City Council
100 General Fund 41002 City Clerk
100 General Fund 41003 City Manager
100 General Fund 41004 Finance
100 General Fund 41005 City Attorney
100 General Fund 43200 Non - Departmental
Total Allocated
Direct Bill Adjustments
Proposed Costs
Subtotal
Direct
Billed Unallocated Total
$ 118,899 $ - $ 81,444 $ 200,343
$ 267,102 $ - $ 266,897 $ 533,999
$ 1,312,117 $ - $ - $ 1,312,117
$ 815,543 $ - $ - $ 815,543
$ 85,035 $ - $ 154,109 $ 239,144
$ 269,199 $ - $ 535,326 $ 804,525
$ 2,867,896 $ - $ 1,037,775 $ 3,905,671
$ -
$ 2,867,896 $ - $ 1,037,775 $ 3,905,671
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 18
Agenda Item #8.1:

Page 44 of 198 ends

5. Summary of Functions and Allocation Bases
The Summary of Functions and Allocation Bases provided on the following pages shows a recap of the allocation methodology applied to each Central Service department. For example, if the Building Maintenance function of the Facilities Management Department allocates by square footage, then the basis for the allocation of that function shown on this schedule would be square footage and the source would potentially be blueprints of the building or square footage records.

FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 19
Agenda Item #8.1:

Page 45 of 198 ends

SUMMARY OF FUNCTIONS AND ALLOCATION BASES
CS DEPARTMENT FUNCTION SUPPORT % ALLOCATION BASIS SOURCE 100-General Fund-41001 City Council
Citywide Support 70% # of Agenda Items Three Year History Agenda Items Legislative Support 30% Not Allocated -
100-General Fund-41002 City Clerk
Council Support 31% # of Agenda Items Three Year History Agenda Items Commissions Support 11% # of Commission Members 2024 Commission & Committees Roster 09.24.2024 Public Records Requests 22% Not Allocated -
Records Management 11% Equal to All -
Elections 17% Not Allocated -
FPPC Filing 3% Not Allocated -
Risk Management 5% Equal to all P&R and PW -
100-General Fund-41003 City Manager
Administrative Support 26% Budget FY 2024-25 Budget
Managerial Support 26% # of FTE 2024-25 Staffing Allocations Legislative Support 26% # of Agenda Three Year History Agenda Items Human Resources 23% # of FTE 2024-25 Staffing Allocations 100-General Fund-41004 Finance
Budget & Financial Reporting 38% Budget FY 2024-25 Budget Payroll 13% # of FTE 2024-25 Staffing Allocations
Accounts Payable Transactions 18% # of AP Trans AP FY 23-24 Accounts Recievable Transactions 28% # of AR Trans Cash Receipts (AR) FY 23-24 Project Management 5% # of Deposit Accounts Number of Deposit- General Fund Deposit Accounts 100-General Fund-41005 City Attorney
Legal Support 47% # of Agenda Items Three Year History Agenda Items Prosecution 8% Not Allocated source name
Code Enforcement 22% Not Allocated source name
Litigation 23% Not Allocated source name
100-General Fund-43200 Non - Departmental
Internal Communications 13% # of FTE 2024-25 Staffing Allocations Banking Fees 2% Budget FY 2024-25 Budget
Utilities 6% FTE per City Hall 2024-25 Staffing Allocations Custodial & Maintenance Contracts 7% FTE per City Hall, Carnegie Hall, Police, and Council 2024-25 Staffing Allocations Copier Support 3% FTE per City Hall and Carnegie Hall 2024-25 Staffing Allocations General Employee Support 8% # of FTE 2024-25 Staffing Allocations Council Communications 7% Direct to City Council -
Verizon Support 0% # of Verizon-Supported Devices City Staff Internal Service Fund Transfers 39% Not Allocated -
External Communications 13% Not Allocated -
Permit Fees & Taxes 1% Not Allocated -
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 20
Agenda Item #8.1:

Page 46 of 198 ends

6. Central Service Departments (Providers)
The follow page provides a list of all the departments included as Central Services, including; their fund, department, and or division number, expenditure totals per department, a subtotal of disallowed costs, and a total of all expenditures allocated through the plan.

FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 21
Agenda Item #8.1:

Page 47 of 198 ends

CENTRAL SERVICES DEPARTMENTS (PROVIDERS)
Fund Fund Name Department Name
Functional
Expenditures
Disallowed
Costs
Cost
Adjustments Total $
100 General Fund 41001 City Council $ 175,144 $ - $ - $ 175,144 100 General Fund 41002 City Clerk $ 439,186 $ - $ - $ 439,186 100 General Fund 41003 City Manager $ 1,409,847 $ - $ - $ 1,409,847 100 General Fund 41004 Finance $ 686,037 $ - $ - $ 686,037 100 General Fund 41005 City Attorney $ 272,584 $ - $ - $ 272,584 100 General Fund 43200 Non - Departmental $ 922,875 $ - $ - $ 922,875 TOTAL ALLOCATED EXPENDITURES $3,905,671
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 22
Agenda Item #8.1:

Page 48 of 198 ends

7. Grantee Departments (Receivers)
The following page provides a list of all the departments included as Receiving departments, including their fund, department, and or division number.

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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 23
Agenda Item #8.1:

Page 49 of 198 ends

GRANTEE DEPARTMENTS (RECEIVERS)

FUND FUND NAME DEPT DESCRIPTION
100 General Fund 42101 Police
100 General Fund 42201 Fire
100 General Fund 43020 Admin & Stormwater
100 General Fund 43022 Street Maintenance
100 General Fund 43023 Parks Maintenance
100 General Fund 43030 Planning
100 General Fund 43040 Building
100 General Fund 43101 Community Activities
100 General Fund 43199 Successor Agency
100 General Fund 43201 Emergency Response
100 General Fund 43999 Transfers Out
202 Public, Educational & Govt PEG 0 -
203 Strong Motion 0 -
217 SLESF Cops Grnt 0 -
240 Abandon Vehicle 0 -
301 Streets Capital Improvement Fund 0 -
302 Gax Tax 0 -
303 Road Maintenance SB1 0 -
304 Parks & Facilities CIP 0 -
312 Measure H Fire Services 0 -
313 Measure M Funds 0 -
314 Parks-In-Lieu Fees/Quimby Act 0 -
315 Parks Measure M Funds 0 -
316 Parks Proposition 68 Funds 0 -
391 Successor Agency 0 -
495 2008 CREB Bonds 0 -
501 Cemeteries 0 -
504 Cemetery Endowment 0 -
510 Water Utility 0 -
512 Water - CIP 0 -
601 Mgmt Information Service (MIS) 0 -
603 Vehicle Replacement 0 -
610 Building Maint (ISF) 0 -
630 Grants Restricted 0 -
715 Pool Scholarship 0 -
732 Housing Trust Fund 0 -
796 Fire IGT 0 -
798 SVFRA Operations 0 -
799 V0M General Fund 0 -
0 Other 0 -
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 24
Agenda Item #8.1:

Page 50 of 198 ends

8. Cost Allocation Plan
The following points highlight the information included for each Central Service department for the Citywide Cost Allocation Plan:
• Departmental Narrative: This describes the overall services provided by each Central Service department, the different functions associated with the department, as well as the allocation bases used to allocate costs to Receiving departments.
• Costs to be Allocated: This details the total functional cost associated with a department, as well as any cost adjustments, and incoming costs from other Central Service departments. • Departmental Expense Detail: This provides a detailed breakout of the expenditures associated with each Central Service department (including personnel and non-personnel expenses), any cost adjustments, disallowed costs, incoming costs, and any unallocated costs.
• Allocation Detail: This details the allocation metric(s) used to determine the percentage of support and ultimate cost allocated to Receiving departments; and accounts for any direct bills for services paid for by departments to the particular Central Service department.
• Allocation Summary: This summarizes the total costs allocated to departments by Central Service functional areas.

The following pages provide the detailed information outline above for each Central Service department.

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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 25
Agenda Item #8.1:

Page 51 of 198 ends

1 City Council
The City Council acts as the governing body for the City of Sonoma and is responsible for enacting legislation, authorizing use of funds, adopting policies, and providing objectives for the City. The costs for City Council are allocated to Receiving Departments as follows:
• Citywide Support – represents costs associated with administering the City’s legislative decisions. These costs have been allocated based on the number of agenda items per fund and department. • Legislative Support – represents costs associated with enacting policies on behalf of the community. These costs have not been allocated as they are in service of the community, not a specific department.

The chart on the following page illustrates the functions and measures used to allocate City Council’s costs. The top tier shows the Central Service department, the second tier shows the functions developed, and the third tier shows the measures used to allocate costs citywide. The pages following the chart provide an aggregate picture of the department’s expenses, a function-by-function breakdown of expenses, each function’s allocation, and an allocation summary.

FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 26
Agenda Item #8.1:

Page 52 of 198 ends

CITY COUNCIL
Citywide Support
# of Agenda Items
Legislative Support
Not Allocated
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 27
Agenda Item #8.1:

Page 53 of 198 ends
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