Agenda, regular meeting — Sonoma City Council, June 3, 2026 (part 5 of 7)

100-General Fund-41004 Finance
.

Allocation Allocated Gross Direct First Second
Units Percent Allocation Billed Allocation Allocation Total

ALLOCATION DETAIL
Accounts Recievable Transactions .
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100-General Fund-41001 City Council 4.00 0.031% $ 68 $ 68 $ 68 100-General Fund-41002 City Clerk 1.00 0.008% $ 17 $ 17 $ 17 100-General Fund-41003 City Manager 75.00 0.573% $ 1,279 $ 1,279 $ 1,279 100-General Fund-41004 Finance 882.00 6.741% $ 15,045 $ 15,045 $ 15,045 100-General Fund-41005 City Attorney 1.00 0.008% $ 17 $ 17 $ 3 $ 20 100-General Fund-42101 Police 18.00 0.138% $ 307 $ 307 $ 50 $ 357 100-General Fund-42201 Fire 12.00 0.092% $ 205 $ 205 $ 34 $ 238 100-General Fund-43020 Admin & Stormwater 206.00 1.574% $ 3,514 $ 3,514 $ 576 $ 4,090 100-General Fund-43022 Street Maintenance 16.00 0.122% $ 273 $ 273 $ 45 $ 318 100-General Fund-43030 Planning 278.00 2.125% $ 4,742 $ 4,742 $ 777 $ 5,519 100-General Fund-43040 Building 4,866.00 37.188% $ 83,003 $ 83,003 $ 13,605 $ 96,608 100-General Fund-43101 Community Activities 19.00 0.145% $ 324 $ 324 $ 53 $ 377 202-Public, Educational & Govt PEG-0 0 7.00 0.053% $ 119 $ 119 $ 20 $ 139 203-Strong Motion-0 0 12.00 0.092% $ 205 $ 205 $ 34 $ 238 217-SLESF Cops Grnt-0 0 2.00 0.015% $ 34 $ 34 $ 6 $ 40
240-Abandon Vehicle-0 0 4.00 0.031% $ 68 $ 68 $ 11 $ 79 301-Streets Capital Improvement Fund-0 0 9.00 0.069% $ 154 $ 154 $ 25 $ 179 302-Gax Tax-0 0 6.00 0.046% $ 102 $ 102 $ 17 $ 119
303-Road Maintenance SB1-0 0 1.00 0.008% $ 17 $ 17 $ 3 $ 20 304-Parks & Facilities CIP-0 0 1.00 0.008% $ 17 $ 17 $ 3 $ 20 313-Measure M Funds-0 0 4.00 0.031% $ 68 $ 68 $ 11 $ 79 314-Parks-In-Lieu Fees/Quimby Act-0 0 1.00 0.008% $ 17 $ 17 $ 3 $ 20 315-Parks Measure M Funds-0 0 4.00 0.031% $ 68 $ 68 $ 11 $ 79 391-Successor Agency-0 0 2.00 0.015% $ 34 $ 34 $ 6 $ 40 501-Cemeteries-0 0 9.00 0.069% $ 154 $ 154 $ 25 $ 179
504-Cemetery Endowment-0 0 2.00 0.015% $ 34 $ 34 $ 6 $ 40 510-Water Utility-0 0 9.00 0.069% $ 154 $ 154 $ 25 $ 179 512-Water - CIP-0 0 2.00 0.015% $ 34 $ 34 $ 6 $ 40
601-Mgmt Information Service (MIS)-0 0 1.00 0.008% $ 17 $ 17 $ 3 $ 20 603-Vehicle Replacement-0 0 1.00 0.008% $ 17 $ 17 $ 3 $ 20 630-Grants Restricted-0 0 2.00 0.015% $ 34 $ 34 $ 6 $ 40 732-Housing Trust Fund-0 0 1.00 0.008% $ 17 $ 17 $ 3 $ 20 796-Fire IGT-0 0 1.00 0.008% $ 17 $ 17 $ 3 $ 20
798-SVFRA Operations-0 0 45.00 0.344% $ 768 $ 768 $ 126 $ 893 799-V0M General Fund-0 0 3.00 0.023% $ 51 $ 51 $ 8 $ 60 0-Other-0 0 6,578.00 50.271% $ 112,206 $ 112,206 $ 18,392 $ 130,598 Total 13,085.00 100.000% $ 223,200 $ - $ 223,200 $ 33,896 $ 257,096 .

Allocation Basis: # of AR Trans
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Source of Allocation: Cash Receipts (AR) FY 23-24
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 58
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100-General Fund-41004 Finance
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Allocation Allocated Gross Direct First Second
Units Percent Allocation Billed Allocation Allocation Total

ALLOCATION DETAIL
Project Management .
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100-General Fund-42101 Police 5.00 17.241% $ 6,997 $ 6,997 $ 1,063 $ 8,059 100-General Fund-42201 Fire 3.00 10.345% $ 4,198 $ 4,198 $ 638 $ 4,836 100-General Fund-43020 Admin & Stormwater 4.00 13.793% $ 5,597 $ 5,597 $ 850 $ 6,448 100-General Fund-43022 Street Maintenance 2.00 6.897% $ 2,799 $ 2,799 $ 425 $ 3,224 100-General Fund-43030 Planning 5.00 17.241% $ 6,997 $ 6,997 $ 1,063 $ 8,059 100-General Fund-43040 Building 8.00 27.586% $ 11,195 $ 11,195 $ 1,700 $ 12,895 100-General Fund-43101 Community Activities 2.00 6.897% $ 2,799 $ 2,799 $ 425 $ 3,224 Total 29.00 100.000% $ 40,582 $ - $ 40,582 $ 6,163 $ 46,745 .

Allocation Basis: # of Deposit Accounts
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Source of Allocation: Number of Deposit- General Fund Deposit Accounts FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 59
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ALLOCATION SUMMARY
100-General Fund-41001 City Council $ 1,536 $ 772 $ 3,533 $ 68 $ - $ 5,909 100-General Fund-41002 City Clerk $ 3,852 $ 4,411 $ 2,461 $ 17 $ - $ 10,740 100-General Fund-41003 City Manager $ 12,365 $ 8,602 $ 2,022 $ 1,279 $ - $ 24,268 100-General Fund-41004 Finance $ 6,017 $ 5,624 $ 19,978 $ 15,045 $ - $ 46,663 100-General Fund-41005 City Attorney $ 2,784 $ - $ 1,854 $ 20 $ - $ 4,658 100-General Fund-43200 Non - Departmental $ 9,427 $ 2,620 $ 15,065 $ - $ - $ 27,112 100-General Fund-42101 Police $ 77,590 $ 2,620 $ 8,402 $ 357 $ 8,059 $ 97,028 100-General Fund-42201 Fire $ 81,067 $ - $ 1,391 $ 238 $ 4,836 $ 87,531 100-General Fund-43020 Admin & Stormwater $ 6,443 $ 6,025 $ 8,691 $ 4,090 $ 6,448 $ 31,697 100-General Fund-43022 Street Maintenance $ 12,055 $ 12,968 $ 12,892 $ 318 $ 3,224 $ 41,456 100-General Fund-43023 Parks Maintenance $ 16,867 $ 18,076 $ 9,792 $ - $ - $ 44,735 100-General Fund-43030 Planning $ 11,345 $ 12,837 $ 7,967 $ 5,519 $ 8,059 $ 45,727 100-General Fund-43040 Building $ 9,620 $ 12,313 $ 4,954 $ 96,608 $ 12,895 $ 136,390 100-General Fund-43101 Community Activities $ 10,005 $ - $ 5,620 $ 377 $ 3,224 $ 19,226 100-General Fund-43199 Successor Agency $ 1,783 $ 786 $ 695 $ - $ - $ 3,264 100-General Fund-43201 Emergency Response $ - $ - $ 319 $ - $ - $ 319 202-Public, Educational & Govt PEG-0 0 $ 603 $ - $ 145 $ 139 $ - $ 887 203-Strong Motion-0 0 $ - $ - $ - $ 238 $ - $ 238
217-SLESF Cops Grnt-0 0 $ - $ - $ - $ 40 $ - $ 40
240-Abandon Vehicle-0 0 $ - $ - $ 319 $ 79 $ - $ 398
301-Streets Capital Improvement Fund-0 0 $ - $ - $ 1,304 $ 179 $ - $ 1,482 302-Gax Tax-0 0 $ 970 $ 786 $ 7,880 $ 119 $ - $ 9,755
303-Road Maintenance SB1-0 0 $ - $ - $ - $ 20 $ - $ 20
304-Parks & Facilities CIP-0 0 $ 715 $ - $ 579 $ 20 $ - $ 1,314 312-Measure H Fire Services-0 0 $ 5,605 $ - $ - $ - $ - $ 5,605 313-Measure M Funds-0 0 $ - $ - $ 29 $ 79 $ - $ 108
314-Parks-In-Lieu Fees/Quimby Act-0 0 $ 306 $ - $ 87 $ 20 $ - $ 413 315-Parks Measure M Funds-0 0 $ 358 $ - $ 58 $ 79 $ - $ 495 316-Parks Proposition 68 Funds-0 0 $ - $ - $ 174 $ - $ - $ 174 391-Successor Agency-0 0 $ 10,852 $ - $ 377 $ 40 $ - $ 11,269 495-2008 CREB Bonds-0 0 $ - $ - $ 29 $ - $ - $ 29
501-Cemeteries-0 0 $ 6,110 $ 6,811 $ 12,515 $ 179 $ - $ 25,615 100-General Fund-41004 Finance Total
Budget &
Financial
Reporting Payroll
Accounts
Payable
Transactions
Accounts
Recievable
Transactions
Project
Management
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 60
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ALLOCATION SUMMARY
100-General Fund-41004 Finance Total
Budget &
Financial
Reporting Payroll
Accounts
Payable
Transactions
Accounts
Recievable
Transactions
Project
Management
504-Cemetery Endowment-0 0 $ - $ - $ - $ 40 $ - $ 40
510-Water Utility-0 0 $ 50,007 $ 21,613 $ 31,347 $ 179 $ - $ 103,145 512-Water - CIP-0 0 $ - $ - $ 319 $ 40 $ - $ 358
601-Mgmt Information Service (MIS)-0 0 $ 6,039 $ - $ 2,347 $ 20 $ - $ 8,405 603-Vehicle Replacement-0 0 $ 1,056 $ - $ 116 $ 20 $ - $ 1,191 610-Building Maint (ISF)-0 0 $ 358 $ - $ 145 $ - $ - $ 502 630-Grants Restricted-0 0 $ - $ - $ - $ 40 $ - $ 40
732-Housing Trust Fund-0 0 $ - $ - $ - $ 20 $ - $ 20
796-Fire IGT-0 0 $ 4,852 $ - $ 145 $ 20 $ - $ 5,017
798-SVFRA Operations-0 0 $ - $ - $ 58 $ 893 $ - $ 951
799-V0M General Fund-0 0 $ - $ - $ - $ 60 $ - $ 60
0-Other-0 0 $ - $ - $ - $ 130,598 $ - $ 130,598
Total $ 350,585 $ 116,862 $ 163,606 $ 257,096 $ 46,745 $ 934,893 FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 61
Agenda Item #8.1:

Page 87 of 198 ends

5 City Attorney
The City’s legal services are contracted out. The contractor provides general legal advice and counsel to City Council, staff, boards, and commissions. The costs for the City Attorney are allocated to Receiving Departments as follows:
• Legal Support – represents costs associated with providing legal advice and counsel to city staff and officials These costs have been allocated based on the number of agenda items per fund and department. • Prosecution – represents costs associated with prosecuting criminal cases on behalf of the city. These costs have not been allocated as they are in service of the community, not a specific department. • Code Enforcement – represents costs associated with processing legal action on behalf of City’s code enforcement function. These costs have not been allocated as they are in service of the community, not a specific department. • Litigation – represents costs associated with defending the city in lawsuits and pursuing legal actions on behalf of the city. These costs have not been allocated as they are in service of the community, not a specific department.

The chart on the following page illustrates the functions and measures used to allocate City Attorney’s costs. The top tier shows the Central Service department, the second tier shows the functions developed, and the third tier shows the measures used to allocate costs citywide. The pages following the chart provide an aggregate picture of the department’s expenses, a function-by-function breakdown of expenses, each function’s allocation, and an allocation summary.

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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 62
Agenda Item #8.1:

Page 88 of 198 ends

CITY ATTORNEY
Legal Support
# of Agenda Items
Prosecution
Not Allocated
Code Enforcement
Not Allocated
Litigation
Not Allocated
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 63
Agenda Item #8.1:

Page 89 of 198 ends

COSTS TO BE ALLOCATED
First Second
Allocation Allocation Total
Functional Expenditures $ 272,584 $ 272,584
Total Disallowed Costs $ - $ -
Incoming Costs
100-General Fund-41001 City Council $ 1,105 $ 619 $ 1,723 100-General Fund-41002 City Clerk $ 1,259 $ 582 $ 1,841 100-General Fund-41003 City Manager $ 6,288 $ 1,210 $ 7,499 100-General Fund-41004 Finance $ 3,967 $ 692 $ 4,658
100-General Fund-41005 City Attorney $ 1,202 $ 1,202
100-General Fund-43200 Non - Departmental $ 133 $ 133
Total Incoming Costs $ 12,618 $ 4,438 $ 17,056
Total Cost Adjustments $ - $ -
Total Costs to be Allocated $ 285,202 $ 4,438 $ 289,640 100-General Fund-41005 City Attorney
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 64
Agenda Item #8.1:

Page 90 of 198 ends

100-General Fund-41005 City Attorney
Distribution Percentage 60.00% 10.00% 0.00% 30.00%
Personnel
Subtotal Personnel Cost $ - $ - $ - $ - $ -
Operating Services & Supplies
Code Enf. $ 60,000 S $ 60,000
Internal Services $ 584 S $ 350 $ 58 $ - $ 175
Legal $ 212,000 S $ 127,200 $ 21,200 $ - $ 63,600
Subtotal Operating Cost $ 272,584 $ 127,550 $ 21,258 $ 60,000 $ 63,775 FUNCTIONAL EXPENDITURES $ 272,584 $ 127,550 $ 21,258 $ 60,000 $ 63,775 Disallowed Costs
Subtotal Disallowed Costs $ - $ - $ - $ - $ -
Cost Adjustments
Subtotal Cost Adjustments $ - $ - $ - $ - $ -
FUNCTIONAL COST $ 272,584 $ 127,550 $ 21,258 $ 60,000 $ 63,775 First Allocation
Incoming - All Others $ 12,618 $ 5,905 $ 984 $ 2,777 $ 2,952 Reallocate Admin Costs $ - $ - $ - $ - $ -
Unallocated Costs $ (151,747) $ - $ (22,242) $ (62,777) $ (66,727) Subtotal of First Allocation $ 133,455 $ 133,455 $ - $ - $ - Second Allocation
Incoming - All Others $ 4,438 $ 2,077 $ 346 $ 977 $ 1,038 Reallocate Admin Costs $ - $ - $ - $ - $ -
Unallocated Costs $ (2,361) $ - $ (346) $ (977) $ (1,038) Subtotal of Second Allocation $ 2,077 $ 2,076.68 $ - $ - $ - TOTAL ALLOCATED $ 135,532 $ 135,532 $ - $ - $ -
Expense Type Expense ($)
Sp
rea
d

EXPENSE DETAIL
Legal Support Prosecution Litigation Code
Enforcement
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 65
Agenda Item #8.1:

Page 91 of 198 ends

100-General Fund-41005 City Attorney
.

Allocation Allocated Gross Direct First Second
Units Percent Allocation Billed Allocation Allocation Total Legal Support .
.
100-General Fund-41001 City Council 2.00 1.802% $ 2,405 $ 2,405 $ 2,405 100-General Fund-41002 City Clerk 15.00 13.514% $ 18,034 $ 18,034 $ 18,034 100-General Fund-41003 City Manager 11.00 9.910% $ 13,225 $ 13,225 $ 13,225 100-General Fund-41004 Finance 13.00 11.712% $ 15,630 $ 15,630 $ 15,630 100-General Fund-41005 City Attorney 1.00 0.901% $ 1,202 $ 1,202 $ 1,202 100-General Fund-42101 Police 5.00 4.505% $ 6,011 $ 6,011 $ 150 $ 6,162 100-General Fund-42201 Fire 1.00 0.901% $ 1,202 $ 1,202 $ 30 $ 1,232 100-General Fund-43020 Admin & Stormwater 7.00 6.306% $ 8,416 $ 8,416 $ 211 $ 8,627 100-General Fund-43022 Street Maintenance 3.00 2.703% $ 3,607 $ 3,607 $ 90 $ 3,697 100-General Fund-43030 Planning 33.00 29.730% $ 39,676 $ 39,676 $ 993 $ 40,669 100-General Fund-43040 Building 6.00 5.405% $ 7,214 $ 7,214 $ 181 $ 7,394 303-Road Maintenance SB1-0 0 1.00 0.901% $ 1,202 $ 1,202 $ 30 $ 1,232 501-Cemeteries-0 0 3.00 2.703% $ 3,607 $ 3,607 $ 90 $ 3,697 510-Water Utility-0 0 6.00 5.405% $ 7,214 $ 7,214 $ 181 $ 7,394 603-Vehicle Replacement-0 0 2.00 1.802% $ 2,405 $ 2,405 $ 60 $ 2,465 0-Other-0 0 2.00 1.802% $ 2,405 $ 2,405 $ 60 $ 2,465
Total 111.00 100.000% $ 133,455 $ - $ 133,455 $ 2,077 $ 135,532 .

Allocation Basis: # of Agenda Items
.

Source of Allocation: Three Year History Agenda Items

ALLOCATION DETAIL
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 66
Agenda Item #8.1:

Page 92 of 198 ends

ALLOCATION SUMMARY
100-General Fund-41001 City Council $ 2,405 $ 2,405
100-General Fund-41002 City Clerk $ 18,034 $ 18,034
100-General Fund-41003 City Manager $ 13,225 $ 13,225
100-General Fund-41004 Finance $ 15,630 $ 15,630
100-General Fund-41005 City Attorney $ 1,202 $ 1,202
100-General Fund-42101 Police $ 6,162 $ 6,162
100-General Fund-42201 Fire $ 1,232 $ 1,232
100-General Fund-43020 Admin & Stormwater $ 8,627 $ 8,627 100-General Fund-43022 Street Maintenance $ 3,697 $ 3,697 100-General Fund-43030 Planning $ 40,669 $ 40,669
100-General Fund-43040 Building $ 7,394 $ 7,394
303-Road Maintenance SB1-0 0 $ 1,232 $ 1,232
501-Cemeteries-0 0 $ 3,697 $ 3,697
510-Water Utility-0 0 $ 7,394 $ 7,394
603-Vehicle Replacement-0 0 $ 2,465 $ 2,465
0-Other-0 0 $ 2,465 $ 2,465
Total $ 135,532 $ 135,532
100-General Fund-41005 City Attorney Legal Support Total FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 67
Agenda Item #8.1:

Page 93 of 198 ends

6 Non-Departmental
Non-Departmental houses costs incurred that the City has not assigned to a specific department because they are used Citywide. The costs for Non-Departmental are allocated to Receiving Departments as follows:
• Internal Communications – represents support associated with the City’s Public Information Officer providing communications support on behalf of City departments. These costs have been allocated based on the number of full-time employees (FTE).
• Banking Fees – represents costs associated with citywide banking fees. These costs have been allocated based on the dollar value of budgeted expenditures per fund and department 3. • Utilities – represents utilities associated with City Hall. These costs have been allocated based on the number of full-time employees (FTE) per City Hall.
• Custodial & Maintenance Contracts – represents costs associated with custodial, repairs and maintenance, and general maintenance contracts. These costs have been allocated based on the number of full-time employees (FTE) per City Hall, Carnegie Hall, Police, and Council Chambers. • Copier Support – represents lease costs associated with the copier. These costs have been allocated based on the number of full-time employees (FTE) per City Hall and Carnegie Hall (where the copiers are located). • General Employee Support – represents costs associated with printing, binding, general supplies, and ring central contract. These costs have been allocated based on the number of full-time employees (FTE). • Council Communications – represents contract costs for streamlining City Council Meetings. These costs have been allocated directly to the City Council.
3 Costs associated with administrative charges, transfers, debt, large annual contract services, and any major one-time expenses were excluded as they do not accurately reflect the support spent by Finance staff in supporting the City departments.

Page 94 of 198 ends

• Verizon Support – represents costs associated with paying for Verizon services for specific city devices. These costs have been allocated based on the number of devices per department. • Internal Service Fund Transfers – represents costs associated with transfers from General Fund to Internal Service Funds. Due to them being transfers, they have not been further reallocated. • External Communications – represents support provided by PIO and part-time staff in putting on community events, special events, and general external communications support. These costs have not been allocated as they are not in relation to a specific department.
• Permit Fees / Taxes – represents costs associated with permit fees and taxes for Hazmat, Air Quality, etc. These costs have not been allocated as they are not in relation to a specific department.

The chart on the following page illustrates the functions and measures used to allocate Non-Departmental’s costs. The top tier shows the Central Service department, the second tier shows the functions developed, and the third tier shows the measures used to allocate costs citywide. The pages following the chart provide an aggregate picture of the department’s expenses, a function-by-function breakdown of expenses, each function’s allocation, and an allocation summary.

Page 95 of 198 ends

NON-DEPARTMENTAL
Internal
Communi
cations
# of FTE
Banking
Fees
Budgeted
Expenditu
res
Utilities
# of FTE
per City
Hall
Custodial
&
Maintena
nce
Contracts
# of FTE
per City
Hall,
Carnegie
Hall,
Police, &
Council
Chambers
General
Employee
Support
# of FTE
Council
Communi
cations
Direct to
City
Council
Verizon
Support
# of
Verizon
Supported
Devices
Internal
Service
Fund
Transfers
Not
Allocated
External
Communi
cations
Not
Allocated
Permit
Fees /
Taxes
Not
Allocated
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group Consulting Group
________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 70
Agenda Item #8.1:

Page 96 of 198 ends

COSTS TO BE ALLOCATED
First Second
Allocation Allocation Total
Functional Expenditures $ 922,875 $ 922,875
Total Disallowed Costs $ - $ -
Incoming Costs
100-General Fund-41002 City Clerk $ 3,368 $ 1,522 $ 4,890 100-General Fund-41003 City Manager $ 26,629 $ 4,790 $ 31,419 100-General Fund-41004 Finance $ 22,968 $ 4,144 $ 27,112 100-General Fund-43200 Non - Departmental $ 15,195 $ 15,195 Total Incoming Costs $ 52,965 $ 25,651 $ 78,616
Total Cost Adjustments $ - $ -
Total Costs to be Allocated $ 975,840 $ 25,651 $ 1,001,491 100-General Fund-43200 Non - Departmental
FY24 FULL COST ALLOCATION PLAN
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________________________________________________________________________________________________________________________________________________________________________________________________________ CITY OF SONOMA, SONOMA, CA SONOMA, CA________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group
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________________________________________________________________________________________________________________________________________________________________________________________________________ Matrix Consulting Group 71
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100-General Fund-43200 Non - Departmental
Distribution Percentage 50.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 50.00% 0.00% Personnel
Salaries $ 179,684 S $ 89,842 $ - $ - $ - $ - $ - $ - $ - $ - $ 89,842 $ - Benefits $ 45,115 S $ 22,558 $ - $ - $ - $ - $ - $ - $ - $ - $ 22,558 $ - Subtotal Personnel Cost $ 224,800 $ 112,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 112,400 $ - Operating Services & Supplies
Banking $ 16,000 S $ 16,000 $ - $ - $ - $ - $ - $ - $ - $ - Contract $ 11,030 S $ - $ - $ 11,030 $ - $ - $ - $ - $ - $ - Custodial $ 29,576 S $ - $ - $ 29,576 $ - $ - $ - $ - $ - $ - Insurance $ 14,868 S $ 7,434 $ - $ - $ - $ - $ - $ - $ - $ - $ 7,434 $ - Internal Services $ 362,439 S $ 362,439 $ -
Operating Expenses $ 92,180 S $ 76,950 $ 4,200 $ 11,030 Professional Services $ 60,000 S $ 60,000 $ -
Rental $ 29,181 S $ - $ - $ 29,181 $ - $ - $ - $ - $ -
Repairs & Maint $ 24,000 S $ - $ - $ 24,000 $ - $ - $ - $ - $ - $ - Utilities $ 58,800 S $ - $ 58,800 $ - $ - $ - $ - $ - $ - $ - Subtotal Operating Cost $ 698,075 $ 7,434 $ 16,000 $ 58,800 $ 64,606 $ 29,181 $ 76,950 $ 60,000 $ 4,200 $ 362,439 $ 7,434 $ 11,030 FUNCTIONAL EXPENDITURES $ 922,875 $ 119,834 $ 16,000 $ 58,800 $ 64,606 $ 29,181 $ 76,950 $ 60,000 $ 4,200 $ 362,439 $ 119,834 $ 11,030 Disallowed Costs
Subtotal Disallowed Costs $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Cost Adjustments
Subtotal Cost Adjustments $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - FUNCTIONAL COST $ 922,875 $ 119,834 $ 16,000 $ 58,800 $ 64,606 $ 29,181 $ 76,950 $ 60,000 $ 4,200 $ 362,439 $ 119,834 $ 11,030 First Allocation
Incoming - All Others $ 52,965 $ 6,877 $ 918 $ 3,375 $ 3,708 $ 1,675 $ 4,416 $ 3,443 $ 241 $ 20,801 $ 6,877 $ 633 Reallocate Admin Costs $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Unallocated Costs $ (521,614) $ - $ - $ - $ - $ - $ - $ - $ - $ (383,240) $ (126,711) $ (11,663) Subtotal of First Allocation $ 454,225 $ 126,711 $ 16,918 $ 62,175 $ 68,314 $ 30,856 $ 81,366 $ 63,443 $ 4,441 $ - $ - $ - Second Allocation
Incoming - All Others $ 25,651 $ 3,331 $ 445 $ 1,634 $ 1,796 $ 811 $ 2,139 $ 1,668 $ 117 $ 10,074 $ 3,331 $ 307 Reallocate Admin Costs $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Unallocated Costs $ (13,711) $ - $ - $ - $ - $ - $ - $ - $ - $ (10,074) $ (3,331) $ (307) Subtotal of Second Allocation $ 11,940 $ 3,330.80 $ 444.72 $ 1,634.36 $ 1,795.73 $ 811.10 $ 2,138.84 $ 1,667.71 $ 116.74 $ - $ - $ - TOTAL ALLOCATED $ 466,165 $ 130,042 $ 17,363 $ 63,809 $ 70,110 $ 31,667 $ 83,505 $ 65,111 $ 4,558 $ - $ - $ - Expense Type Expense ($)
Sp
rea
d

EXPENSE DETAIL
Permit Fees &
Taxes
Copier
Support
General
Employee
Support
Council
Communications
Verizon
Support
Internal Service
Fund Transfers
External
Communications
Custodial &
Maintenance Contracts
Internal
Communications Banking Fees Utilities
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Sonoma City CouncilJune 3, 2026

Sonoma City Council
June 3, 2026