Agenda packet, regular meeting — South Gate City Council, May 26, 2026 (part 4 of 5)

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516

EXHIBIT G

5. If the expenditures that you are claimingwere purchased thru a vendor or contractor, please enter the invoice# in the grid area. Please note that you are responsiblefor following acceptable purchasing policies and for documentingyour procurement process. Additionally please include the following documentation with your claim:
a) 0 Copyof theinvoice: Pleaseattachaninvoicethatprovides sufficientinformationto be used as a cross reference with the items described in your grant line item andAEL #. When the invoice includes items that are not being claimed or that belong to different claims or grants, please circle and designate on the invoicethe items that you are requestingfor reimbursement.Each item circled must have a project #, a funding source, and a total. Purchase orders and price quotes will not be accepted in the place of the invoice. b) @ Copyofthepurchaseorder
c) [] Print out of the corresponding AEL # (Authorized Equipment List number). The AEL listing can be found at:
https://www.fema.gov/grants/guidance-tools/authorized-equipment-list d) @ Proofof paymentof theinvoice: Theproofof paymentfor L.A.County Departments is the printoutfrom e-CAPS showing that the check cleared the bank. The proof of payment for other than L.A. County Departmentis the corresponding copy of the bank's cleared check. e) € Calculations for use tax paid: When uSe tax is paid, clearly showthe calculations ofthe use tax in the invoice included in yourclaim. f) @ Proofofpayment oftheusetax:Pleaseprovideofficial documents whichauthenticate theremittance oftheusetaxtothestate,the amount and the reference to the invoice being claimed. g) €
Federal Debarment Listing: Please provide a screen print out of the queried Federal Debarment Listing at . The listing needs to be queried pjg to the selection of the vendor.

6. If you are claiming services, supplies, training related costs, or any other type of items purchased thru a vendor or contractor or government agency, please indicatewith an X the method that you used to acquire the items (do not leave blank or mark more than one). Please note that competitive bid, non-competitive bid or sole source are the only valid purchasing methods. a) @ CompetitiveBid:forprojectsthatreceivedmorethanonebid.Pleaseindicatenumber ofbidsreceived(mustbemorethanone). b) @ Non-CompetitiveBid: forsinglebidpurchasesof$250,000ormore(effectiveJune2l,2018)toasinglevendororasingle attach the approval from the State. The approval needs to be requested from the State to the start of the project. c) @ SoleSource:fornon-bidpurchases of$250,000ormoreffective(June21,2018)toasinglevendororasingleproject, pleaseattachthe approval from the State. The approval needs to be requested from the State pf33 to the start of the project.

7. Enter the amount of your claim after you verify that your budget is sufficient to cover your request. When the amount of the budget is not sufficient, please let your Program Coordinator know of the possible need for budget modification.

8. Enter the "Total Amount" by adding the subtotal claims included in each line.

The following numerals provide the instructions to fill in the corresponding numeral in the form:

1. Please read and check the box provided if you are an authorized signor.

2. Please read and check the box provided if you are an authorized signor.

3. Please sign the Grant payment request if you are an authorized signor of your agency. 4 & When the authorizedperson is the same as the contact person in Section B you do not need to enter the authorized contact information. If the 5, authorized person and the contact person in Section B are different, please enter all the fields in this area as requested.

Revised on 11 /20/2017

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EXHIBIT G
For Equipment Claims:
a) @ EquipmentInventoryListing(Printout&ExcelFile):Pleaseincludeboththeprintoutofthelistingandthecorrespondingexcel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. If there is no serial # for your equipment please assign a valid ID tag, or write "Consumable" (if it applies) or write N/A. please do NOT leave the corresponding "1
space blank. Please refer to the Instructions to Equip Inty Tab for completion procedures of Equipment Inventory.

Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological, Nuclear, or Explosive) in the column titled "EquipmentDescription&Quantity". ThisonlyappliestovehicleswithAEL#12VE-00-MISS(VehicleSpecializedMission:CBRNE). "1
You need to inform us of any changes on the items above . This applies to each piece of equipment added in the Inventory Listing, including when the items are disposed and/or no longer useful. We will update the master inventory listing (per grant requirement) according to the information you give us. Please make sure that you include all the attachments that are necessary to provide us with the requested information.

For Traininq Claims:
a) @ StateSoleSourceApproval:IfyouareclaimingtrainingrelatedcoststhruaNon-CompetitiveBidorSoleSourcetrainingprovider, regardless the purchased amount, please attach the State's approval (effective December 03, 2018). The approval needs to be requested from the State prior to the start of the project.
b) 0 State-SponsoredTrainingReportingForm(withthetrackingrequest#): Please add thisform along with the Training Request Form Training Officer (POC), which you completed at the website, to the claim's backup documentation. All the backup documentation submitted for the training claim needs to agree with the training period and the detail description on the Training Reporting Form and the line item of the Grant. Training request #'s must be obtained from the State prior to the start of the project. c) @ Receiptsandpaidinvoices:pleaseincludethecompletecopyofthereceiptsandpaidinvoiceswithyourclaimforitemizedcostssuch as air plane tickets, hotel stays, instructor's fees, workshop cost, facilities fees, consulting services, etc. Additionally, you will need to include the documents requested in numeral 5 under Section C.

If you are including personnel cost with your training claim, please add the following:
d) @ PersonnelList(Printout& ExcelFile):Pleaseincludeboththeprintoutofthelistingandthecorrespondingexcelfilewithyourclaim. The excel file is used to submit your claim with the state and the printout as backup document for audits. e) 0 Documentsthatcertifycompletionof thetraining:pleaseattachsupportingdocumentsthatshowtheclassname,datesoftraining,# of hours of the training class, printed name and signature of individual taking the class and approval signature from supervisor or trainer (attach the information for backfilled positions also). Examples of documents that certify completion of training are:

Attendance sheets (signed by employee and instructor)
Sign in sheets (same as above) * Signed training certificates f) 0 SummaryListingof Charges:PleaseusetheTrainingSummarySheetformprovidedinthisclaimpackethatclearlyshowsthe breakdown of the training charges per employee and that match the total claimed. This form includes the following: employee name, assignment, job title, date, salary, hours claimed, regular rate, overtime rate, employee benefits rate, claim amount per employee, clear calculations of amount claimed per employee and total (equal to the amount claimed).

Please ensure that the Training Summary Sheet is verified/approved by an authorized signatory, with printed name and title, and dated.
g) @ Backupfor theBenefitsRate: If youareaddingbenefitstoyourclaim,pleasemakesurethatyouincludetheofficialcalculationforthe rate used.
h) @ Timecards:Includeaprintoutofthecorrespondingtimecards.Manualtimecardsneedtoindicatethe# ofhourschargedperday tothe grant, supervisor's signature, employee name and signature. Automatic system generated timecards need to be approved and include the name of the employee and hours charged per day to the grant. i) 0 Explanationof timekeepingcodes:Whenthesupportingdocumentation(timesheet,payrollregister,etc.)includestimekeepingcodes please provide a printout with the explanation of the usage as detailed as possible.

Revised on 11 /20/20 l 7

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EXHIBIT G
j) 0 Payrollregister: Thepayrollregisterneedstoclearlysupportandexplaintheamountclaimedperemployee.Italso needs toshow the salary, hourly rate, employee benefits and overtime rate. k) @ t<osterof backfilled positions:When you are claiming overtime for a backfilled position, please attach the backfilled roster to your claim.

The roster needs to include the name of the backfilling employees, a short description of duties performed, the corresponding employee whose duties were covered and the dates accordingly. Please make sure that the roster is signed and that you include documentation corresponding to the employee covered by the backfilling position.

For Planninq Claims:
a) 0 Deliverable(orfinalproduct):Pleaseincludewithyourclaimthefinalproductoftheplanningactivity(deliverable)thatwas identifiedin the grant award.
b)€ SignedCertificateofCompletion: Thecertificateofcompletion Can beane-mailconfirmingthattheplanningactivitywas completed. c) @ Invoices:Ifyourplanningclaimincludeschargesinvoicedbyvendors,pleaseseerequirementsanddocumentsyouneed toattachto your claim form under Section C (numeral5 and numeral 6).
d) 0 SupportingDocumentationfor PersonnelCost: Whenyourplanningclaimincludespersonnelcost,pleaseseed)toi) underTraining Claim (supporting documents needed) and add to the documentation.

For Exercise Claims:
a) 0 Proofof StateApprovalofAfterActionReport(AAR):InorderforyourAARtobeapprovedyouhavetosubmitittotheStateusingthe ODP Portal(seelink below), within90 days aftercompletion of the exercise. You need to notify the State when the AAR is uploaded so they can proceed with the approval process.
https://hseep.dhs.gov/DHSSS0/
b) @ Invoices:Ifyourexerciseclaimincludeschargesinvoicedbyvendorspleaseseerequirementsanddocumentsyouneedtoattachtoyour claim form under Section C (numeral 5 and numeral 6).
c) @ SupportingDocumentationfor PersonnelCost: Whenyourexerciseclaimincludespersonnelcost,pleaseseed)toi) under Training Claim (supporting documents needed) and add to the documentation.

For Orqanization Claims: Please see above b) and ci under Exercise Claims Revised on 11 /20/2017

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EXHIBIT G

GRANT PROPERTI AND EQUIPMENT INVENTORY LISTING
GRANT NAME:

SLIB-RECIPIENT: P. of
DATE OF REPORT:

Grant Projed AEL
Year Number No.

Description of Property Serial#oi SAFECOM Sourceof Department Vendor Invoice Acquisition %ofFED OtherlD# Consult Property lTitleHolder) Name Number Date Cost Participation (Yes/No/NA} ISHSP or
EMPG Grant
Liiaition Use & Condition
lN=NeW,
D=Deployed,
O=Out of
Date
Disposition
Sale Price
N G+anii/Subretipient Monitoring/Formi/Propery & Equipment Inventoy lisiing Reviied 127201'l
520
Equipment Inventory Listing
Procedures for Completion
OBJECTIVE: To provide an equipment inventory listing that links the State Homeland Security Workbook, to the Equipment Ledger and to the Equipment Listing to simplify the tracking and accountability; and to eliminate duplication and confusion.

Field Date Element
Grant Name
Sub-Recipient
Date of Report
Grant Year
Project #
AEL No.

Description
Serial # or Other ID #
Safecom consult
Source of Property
Title Holder
Vendor Name
Invoice Number
Acquisition Date
Acquisition Cost
% of Fed Part
Location
Use & Condition
Disposition data
Sale Price
Procedure
SHSP or EMPG
Name of your agency
Date report completed {1}
Grant Year of funds used to purchase equipment
Project Number (from Grant Workbook Project Sheets)
Authorized Equip Listing No (from Grant Workbook)
Description of the equipment
Serial # or Other identification # used
Fill out either by Yes, No, or N/A
Funding source, i.e, SHSP, EMPG, etc.

Name of agency (City/Department)
Name of the vendor
Invoice number
Date equipment acquired
Cost of the individual equipment item
Fed participation in the cost of equipment
Location of equipment
Use & condition {2}
Date of disposition
Sale price, If applicable, or N/A for not applicable
The Equipment Inventory Listing be completed in its entirety to meet the objective of the form.

Note {1}: This date should be the date the physical inventory of equipment was taken and the results reconciled with the equipment records (at least once every two years).
{2} Indicate: N = New, D = Deployed, 0 = Out of Service, L = Lost & S = Stolen Distribution
Copy maintained in sub-recipient file
Copy forwarded to Shared Services Division

EXHIBIT G
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EXHIBIT G
Training Summary
Sheet
Grant Name
Jurisdiction Name:

Training Provider:

OHS Approved Course Title:

Non-SLGCP Course Title & OHS Tracking No.
(requires pre-approval thru OEM)
Date of Course:

Class/ Exercise Duration/Hours:
4pproved by'
Authonzed Signature
Pnnt Name and Title Date
522
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) 4YYIQlT Q

PLANNING ROSTER
Projed Planning Activity
Solution Area
Sub-Category
Discipline Funding Source Total Cost Total Claimed
Cash Request
Number
Final Produd
GRAND TOT AL $ II I I
Approved by:

FMFW vt09- 08/09
Authorized Signature
Print Name and Title Date
523
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cat OES) 4Y)41QIT (Th '- - -- -" - -- -EX-EjReISEROSTER - - - -- - - -- -- - - - - - - - - - Projed Exercise Title Funding Source
Solution Area
Sub-Category
Discipline
Cash Request
Number
Total Cost Total Claimed ConductedBY
Date of
Exercise
Exercise Type Exercise Role Date AAR entered into HSEEP .U! .. .. .1111!IWIljlllllll!.!lllllllllljll 11141II l It... ....ll I Ill IllI Il:il .1... ....... ................ Ill.lll.ll.! Ill I I Il.Wl 'l' ""'. 'I'll!l I !11141!lllll.fllllll.lllll!11fflllW ii iii.i.i AI.IIIIII mw*ziuiimni Ill!la!lllllU.lll ! .1111. .lll.ll{l!Ill llH..l.lllffillllU.llMlllll Ill.Alffllll llAlllll.llffi. III.JIIOII IMIIII!10'! I.llilll%l 11fflfl!111111Ill IIIIJ. Ill !.X.II IM.IIII.I I lil lillll. .IIIII.IIIIII'l0} f!WIT .11I '!l! * 101 II 11111. ijl'l"'1"4' lfll.llllll!llll'lllflll!!!Vllllllllll II!1111111.111111111!i'lll41lll 111111'!lu tfl&!aAa!b 9A'a!ha!<kt=eE"""A'%l'jMas $ tdljill ii'd;a iWi Aallsa-lMJ 40} idA.Bf-'l-%)PJ e-%affli!lUIWAIA!' :Wl'a!'Ml{It!#ia!.;him € c ffr)aAf!lleff:"miiJ !)mM't'FK<'ffi&M'dlXj+;Akti'Jd yrtbxl:'!C f(l':!j'flj4!iN%JffW{15tlll6a.!"a dffl!.:? J e € W4W Ha;a!'iVg )',t='N WL4H2du4!R i!fm k!3FJBtgl t!!GA!!Fill'!'!rai'Mffi:a'l')el I%:'.il: %ijl ' '0I ' -' ' # - ' ,, 0 W g t;tl
Approved by:

Authorized Signature
Print Name and Title Date
FMFW vl.09- 06/09
524

EXHIBIT G

8. Notes on Personnel Cost:

In qeneral, costs associated with:
€ Work performed under contract for a specific deliverable DOES NOT count against the personnel cap, however,
€ Work performed under contract for an undefined period, such as for personnel costs supporting operational activities, including general planning, training or exercise activities DO count against the personnel cap; and
€ Work performed by all non-contractor personnel, including for full- or part-time staff and operational overtime DO count against the personnel cap.

The followinq examples would not count towards the personnel cap:
€ Vendor installation of a radio tower;
€ Vendor training on new equipment purchased
€ Contractor hired to create an Emergency Operations Plan € Contractor hired to provide deliveries of ICS 400; and € Contractor hired to assist with planning, training, evaluating, and reporting the effectiveness of a specific exercise.

The followinq examples would count towards the personnel cap:
€ Contractor hired to be the State's WMD training instructor with no specific deliverables under contract;
€ Contractor hired to facilitate unidentified number of exercises throughout the performance period;
€ Contractor hired to be the part-time auditor of Homeland Security Grants throughout the year; and € Contractor hired to be an intelligence analyst.

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525
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) EXHIBIT G J)
Projed Employee Name Project / Deliverable
Funding
Source Discipline Soluh'on Area SolutionAreaSubDatesofPayrollBenefitschargedTotalProjed REIMB TotalCostCharged Category Period forthisRepomng Hours Request# toGrant
Period
vl.l5a - 2015
526

SAMPLE COPY EXHIBIT H
Subrecipient Monitoring Instrument
Subrecipient Monitoring Instrument

PROJECT TITLE
Los Angeles County State Homeland Security Program
Monitoring Reports
A. FINANCIAL REPORTING REQUIREMENTS
Objective
To determine that the Subrecipient implemented corrective action to address findings noted in its Single Audit that is related to the Homeland Security Grant.

Verification Yes Comment

1. Was a Single Audit completed for Grant Year 2014-15
and 2015-16?

2. If yes, did the Subrecipient forward a copy to the
Homeland Security Grant Administrator (HSGA) by
March 30'h of the year following the audit?

3. Did the Single Audit(s) identify findings related to the Homeland Security Grant? If yes, please continue.

If no, please mark N/A and continue to Section B.

4. Did the Subrecipient develop a corrective action plan that addresses the finding(s)?

5. Did the Subrecipient send a copy of a corrective action plan to the HSGA?

6. Did the Subrecipient implement the corrective action plan?

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SAMPLE COPY EXHIBIT H

B, TRAINING
Obiective
To determine that the Training expenditures were appropriately documented and that the activities aligned with the project" s goals and objectives. If the Training activities involved employees, determine if the Subrecipient appropriately documented the Training expenditures using employee timecards, sign-in sheets, and certificates of training. If the Training activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement procedures to hire the consultants or contractors. Use Worksheets 1 and 3 (See Attachment E - Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Training
expenditures? If yes, then continue. If no, continue
to next section.

2. Did the Subrecipient receive prior approval from
the State either via email or other documentation
and did it include the training course name and
number?

3. If the Training expenditures relate to the use of
employees, did the Subrecipient appropriately
document the Training expenditures using employee
timecards, sign-in sheets and certificates of training?

4. If Training expenditures relate to the use of
consultants/contractors, did the Subrecipient follow
proper procurement procedures to hire the consultants
or contractors?

5. Did the Subrecipient accurately report the Training
expenditures in their accounting records?

6. For Projects with overtime expenditures for Training:
a. Did the Subrecipient maintain employee timecards
to appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records?

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SAMPLE COPY EXHIBIT H
B. TRAINING (Continued)
Verification Yes

7. For Projects with backfill expenditures for Training:
a. Does the Subrecipient have documentation that
the backfill expenditures were approved by the
State?
b. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
sign-in sheets?
c. Did the Subrecipient accurately report the
expenditures in their accounting records?

8. Were employee timecards utilized in Training activities signed and dated by the employee and direct supervisor?

9. Were the Training expenditures consistent with the State approved grant award and/or post award modification(s)?

10. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports submitted by HSGA:
a. If the Project prior Grant Year monitoring report
finding was resolved, explain resolution, and indicate
such in the current report as resolved.
b. IftheProjectpriorGrantYearreportfindingisnot
resolved, indicate why it has not been resolved and
what the Subrecipient is doing to resolve the prior
year finding and indicate such in the current report.

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SAMPLE COPY EXHIBIT H
C. PLANNING
Objective
To determine that the Planning expenditures were appropriately documented and that the activities aligned with the project's goals and objectives. If the Planning activities involved employees, determine if the Subrecipient appropriately documented the Planning expenditures using employee timecards and sign-in sheets. If the Planning activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement policies. Use Worksheets 1 and 3 (See Attachment E - Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Planning
expenditures? If yes, continue. If no, continue to
next section.

2. Did the Subrecipient appropriately document the
Planning expenditures providing copies of the
support documentation that indicated the efforts
made to produce the final product and a copy of
the product produced?

3. If Planning expenditures relate to the use of employees, did the Subrecipient use employee timecards and
sign-in sheets?

4. If Planning expenditures relate to the use of
consultants/contractors, did the Subrecipient
follow proper procurement procedures to hire
the consultants or contractors?

5. Did the Subrecipient accurately report the
Planning expenditures in their accounting records?

6. For Projects with overtime expenditures for
Planning:
a. Did the Subrecipient maintain employee
timecards to appropriately document the
overtime expenditures?

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SAMPLE COPY EXHIBIT H
C. PLANNING (Continued)
Verification
b. Did the Subrecipient accurately report the
overtime expenditures in their accounting
records?

7. For Projects with backfill expenditures for Planning:
a. Does the Subrecipient have documentation
that the backfill expenditures were approved
by the State?
b. Did the Subrecipient appropriately document
the backfill expenditures using employee
timecards and sign-in sheets?
c. Did the Subrecipient accurately report the
backfill expenditures in their accounting
records?

8. Were the employee timecards utilized in Planning
activities signed and dated by the employee and
direct supervisor?

9. Were the Planning expenditures consistent with the
State approved grant award and/or post award
modification(s)?

10. Ensure the Subrecipient corrected area of
noncompliance that remain outstanding and were
reported as findings in prior Grant Year monitoring
reports submitted to HSGA:
a. If the project prior Grant Year monitoring report
finding was resolved, explain resolution, and
indicate such in the current report as resolved.
b. If the project prior Grant Year monitoring report
finding is not resolved, indicate why it has not been
resolved and what the Subrecipient is doing to
resolve the prior year finding and indicate such in
the current report.

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SAMPLE COPY EXHIBIT H
D. EQUIPMENT
Obiective
To determine that the project Equipment expenditures are supported by invoices and that a listing of the Equipment/property is maintained by the Subrecipient. To determine that the purchases are aligned with the project's goals and objectives. Use Worksheets 2 and 3 (See Attachment E- Subrecipient Monitoring Worksheets).

Verification

1. Did the Subrecipient receive funding for Equipment
expenditures? If yes, continue. If no, continue to
next section.

2. Did the Subrecipient maintain invoices to support
the Equipment expenditures?

3. Did the Subrecipient follow proper procurement
procedures to purchase the Equipment and were
the items listed in the federal "Authorized
Equipment List" and/or "Standardized Equipment List"?

4. Did the Subrecipient accurately report the
Equipment expenditures in their accounting records?
Yes Comments

5. Did the Subrecipient maintain an Equipment
inventory that listed the following:

Description of Equipment,
Serial number or other identification number,
AEL number,
Fund/source/grant year,
Title holder,
100 percent of federal participation. If no, then identify percentage, Acquisition date,
Acquisition cost,
Quantity,
Equipment location,
Use and condition of Equipment,
Disposal date and sale price ofthe Equipment

6. Did the Subrecipient conduct an inventory of
Equipment purchased with Cal/OESgrant funds at
least once every two years?

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SAMPLE COPY EXHIBIT H
D. EQUIPMENT (Continued)
Verification Comments

7. Was the Equipment physically inspected to ensure:
a. The Equipment existed and agreed to inventory
listing?
b. The Equipment worked and adequately trained
staff are available to operate the Equipment?

8. Did the Subrecipient maintain Equipment in a secure
location?

9. For property other than Equipment, i.e. supplies, did the Subrecipient have controls and accountability to
safeguard and ensure that the items are used and
solely for authorized purposes?

10. For Equipment disposal, if any:
a. Was the disposition consistent with federal
regulations?
b. What is the status of the proceeds received from the disposal?

11. Did the Subrecipient have a policy for damaged,
destroyed, lost or stolen Equipment including but
not limited to informing the Cal/OES, steps to replace the Equipment and an investigative process?

12. Were the Equipment expenditures consistent with
State approval grant award and/or post award
modification(s)?

13. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports maintained by HSGA:
a. If the project prior Grant Year monitoring report finding was resolved, explain resolution, and indicate such in
the current report as resolved.
b. 1f the project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved
and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report.

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SAMPLE COPY EXHIBIT H

EXERCISE
Objective
To determine that the Exercise expenditures were appropriately documented and the activities align with project's goals and objectives. If the Exercise activities involved employees, determine if the Subrecipient appropriately documented the Exercise expenditures using timecards and sign-in sheets. If the Exercise activities involved using consultants or consultants, determine if the Subrecipient followed the appropriate procurement procedure. Use Worksheets 1 and 3 (See Attachment E - Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Exercise
expenditures? If yes, continue. If no, continue to
next section.

2. Did the Subrecipient receive prior approval from the State either via email or other documentation and did it include the Exercise course name and number?

3. If the Exercise expenditures relate to the use of employees, did the Subrecipient appropriately document the Exercise expenditures using employee timecards, sign-in sheets, and certificates for Exercise?

4. If the Exercise expenditures relate to the use of consultants/ contractors, did the Subrecipient follow proper procurement procedures to hire the consultants or contractors?

5. Did the Subrecipient accurately report the Exercise
expenditures in their accounting records?

6. For Projects with overtime expenditures for Exercise:
a. Did the Subrecipient maintain employee timecards
to appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records?
c. Did the Subrecipient accurately report the backfill
expenditures in their accounting records?

7. For Projects with backfill expenditures for Exercise:
a. Does the Subrecipient have documentation that
the backfill expenditures were approved by the State?
b. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
sign-in sheets?

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SAMPLE COPY EXHIBIT H
E. EXERCISE (Continued)
Verification Yes

8. Were the employee timecards utilized in the Exercise activities signed and dated by the employee and direct supervisor?

9. Were the Exercise expenditures consistent with the State approved grant award and/or post award modifications?

10. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports:
a. itthepro3ectpriorsranrvearmonitoringreportfinding
was resolved, explain resolution and indicate such in
the current report as resolved.
b. If the Project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report.

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Comments
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SAMPLE COPY EXHIBIT H
F. ORGANIZATION
Objective
To determine that the Organization expenditures were appropriately documented and that the activitiesalignwiththeproject"sgoalsandobjectives. Ifthe0rganizationactivitiesinvolved employees, determine if the Subrecipient appropriately documented the Organization expenditures using employee timecards and sign-in sheets. If the Organization activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement policies. Use Worksheets 1 and 3 (See Attachment E - Subrecipient Monitoring Worksheets).

Verification No Comments

1. Did the Subrecipient receive funding for Organization expenditures? If so, continue. If no, continue to next section.

2. If the Organization expenditures relate to the use of employees, did the Subrecipient document the expenditures using employee timecards, sign-in sheets, or with other support documentation that substantiated the expense?

3. Ifthe0rganizationexpendituresrelatetotheuseof
consultants or contractors, did the Subrecipient follow proper procurement procedures to hire the consultants
or contractors?

4. Did the Subrecipient accurately report the Organization expenditures in their accounting records?

5. For Projects with overtime expenditures for Organization:
a. Did the Subrecipient maintain employee timecards to
appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records.?

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SAMPLE COPY EXHIBIT H
F. ORGANIZATION (Continued)
Verification Yes

6. For Projects with backfill expenditures for Organization:
b. Does the Subrecipient have documentation that the
backfill expenditures were approved by the State?
c. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
other payroll documentation?

7. Were employee timecards utilized in Organization activities signed and dated by the employee and direct supervisor?

8. Were the Organization expenditures consistent with the State approved grant award and/or post award modification(s)?

9. Ensure that the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports maintained by HSGA:
a. If the Project prior Grant Year monitoring report finding was resolved, explain resolution and indicate such in the current report as resolved.
b. If the Project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report.

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Comments
9 r>%
537
Office ol the
South Gate City Cleui
MAY2 1 2026 Item No. 16
FILED
l :OO{m Ci§ of South Gate

CITY COUNCIL
AGENDA BJ[LL
For the Regular Meeting of: May 26, 2026
Originating Departtnent: PuhNie Works
DepavtmentDirector: Cip Manager:

Arturo Cervantes Rob Houston
SUBJECT: GRANT AGREEMENT N0. 10254 WITH THE LOS ANGELES COUNTY

REGNONAL PARK AND OPEN SPACE DISTRICT FOR THE SOUTHERN AVENUE

MTIMODAL BRIDGE PROJECT
PURPOSE: To approve Grant Agreement No. 10254 with the Los Angeles County Regional Park and Open Space Distiict ("RPOSD") for the Southern Avenue Multimodal Bridge Project.

The grant agreement provides the mechanism to access the awarded grant funds.

RECOMMF,NDED ACTIONS: The City Council will consider:
a. Approving Grant Agreement No. 10254 with the Los Angeles County Regional Park and Open Space District to utilize the funds for the Southern Avenue Multimodal Bridge Project, City Project No. 743-ST;
b. AuthorizingtheMayortoexecuteGrantAgreementNo.10254inaformacceptabletothe City Attomey;
c. Authorizing the City Manager to execute all ancillary documents required to implement the grant, including reimbursement requests, grant status updates, and any non-substantive revisions;
d. Appropriating$50,OOOinPropositionCFundsand$500,000inMeasureAGrantFundsto the Southern Avenue Multimodal Bridge Project, to fund planning and preliminary design services.
:F'[SCAL IMPACI': There is no impact to the General Fund. Grant Agteement No, 10254 providesupto$500,000inMeasureAgrantfunding. TheappropriationsproposedfortheSouthern Avenue Multimodal Bridge Project are $500,000 in Measure A Grant Funds and $50,000 in Proposition C Local ReturnFunds.

ANALYSNS: The City was awarded $500,000 in grant funding for the Southern Avenue Multimodal Bridge Project, which proposes to extend Southern Aven'ue across the I-710 corridor and the Los Angeles River through the construction of a muLtimodal bridge. These funds will support prelitninary design and studies, which are critical to establishing the technical, environmental, aitd community-supported foundation for the project. This initial phase will allow the City to evaluate feasibility, develop alteinatives, identify environmental constraints, conduct 538
community outreach, and position the project for :tuture environmental clearance, design, and construction -[unding.

To access the funds, the City must execute Grant Agreement No. 10254 with the Los Angeles County Regional Park and Open Space District (RPOSD). Staff recommend approval of the grant agreement and appropriation of funds to initiate the project.

BACKGROUND: The City's roadway network relies on a limited number of major streets that cross over the Interstate 710 Freeway and the Los Angeles River. These crossings are critical for moving people and traffic across the City. Historically, Southern Avenue also provided this connection; however, the bridge was removed following an emergency event. This created a gap in the roadway network, which continues to place additional traffic pressure on nearby crossings such as Firestone Boulevard and Imperial Highway. As a result, congestion in this area remains a challenge due to the limited number of available bridges.

The Southeni Avenue Multimodal Bridge Project is intended to address this long-standing issue by restoring this connection. The project proposes to construct a new bridge that would reconnect Garfield Avenue to Atlantic Avenue, via Southern Avenue. In addition to improving traffic circulation, the project is designed to enhance safety and access for pedestrians, bicyclists, and transit users. It would also strengthen connections between neighborhoods, Urban Orchard Park, the Los Angeles River corridor, and fiiture development areas.

The City received a $500,000 Measure A Grant from the Los Angeles County Regional Park and Open Space District to study the feasibility of constructing the new bridge. This funding is limited to planning and preliminary design and does not include construction. The study will evaluate whether the project can be built and what it would require. Key tasks include:
* Developing and comparing bridge design options
@ Evaluating environmental constraints
* Analyzing traffic, roadway connections, and right-of-way needs * Conducting bilingual community outreach
Preparing a final report with cost estimates and a long-term project schedule The planning phase is expected to take approximately two years, from July 2026 through June 2028.

ATT ACHMENTS: A.

Grant Agreement No. 10254
Location Map
KT:ky
'l 539
A'achment&orvccu:scouryrynccioryoiponxoxoopcry SPACEDISTRICT(RPOSD) Agenda Bill 5/26/26
Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure Al approved by voters on November 8, 2016

GRANT AGREEMENT
Grant Number: 10254
Project Name: Southern Avenue Multimodal Bridge Project Grant Amount: !>500,000.00
Project Summary: Planning and design feasibility study for a multi-modal bridge spanning l710, the LA River, and adjacent roads in South Gate. Deliverables include concept alternatives, environmental constraints analysis, bilingual community engagement, and a final implementation plan with cost estimate and schedule.

Agreement Term: 2 Years from Agreement Execution (

PARTIES TO AGREEMENT
RPOSD: GRANTEE:

Los Angeles County
Regional Park and Open Space District
1000 South Fremont Avenue, Unit #40
Building A-9 East, Ground Floor
Alhambra, CA 91803
City of South Gate
4900 Southern Avenue
South Gate, CA 90280

RECIT ALS
The Grantee ("Grantee") and the Los Angeles County Regional Park and Open Space District ("RPOSD") do hereby enter into this Grant Agreement ("Agreement"), and under the terms and conditions of this Agreement.

1. Whereas Grantee agrees to complete the project as summarized in the Project Summary and as set forth in its entirety in Exhibit 1 (hereinafter referred to as "Project") and,

2. Whereas RPOSD, acting through the Director of the County of Los Angeles Regional Park and Open Space District, or her designee, and pursuant to Measure A, agrees to fund the Project not to exceed the awarded grant amount.

Now, therefore, it is hereby agreed as follows:

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540

LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016

GRANT AGREEMENT

CONDITIONS
The Grants Administration Manual (GAM), and any subsequent changes or additions thereto, and the Measure A Resolution are hereby incorporated in this Agreement aS though set forth in full. In the event of any conflict between the terms of this Agreement and the GAM or the Measure A Resolution, the Measure A Resolution shall control, followed by the GAM, followed by this Agreement.

Article 1: Grant Scope
The Grantee shall provide all necessary and qualified personnel, equipment, material, and facilities to complete the Project in its entirety.

Grantee shall carry out the Project in accordance with the approved scope, as it may be amended in accordance with the terms of this Agreement.

Artide 2: Term of Agreement
This Agreement shall take effect when executed by an authorized representative of both parties ("Effective Date"), and shall terminate on , unless terminated sooner based on the provisions set forth in this Agreement ("Term").

Project costs must be incurred within the Term to be eligible for reimbursement.

Article 3: Maximum Grant Award
The Maximum Grant Award for the Project is 5500,000.00.

Grant funds will be disbursed on a reimbursement basis, and in accordance with the Project Budget in RPOSD"s grants management system ("GMS").

1. Grantee will use the grant funding solely for the purposes described in this Agreement and in accordance with Grantee's funded application detailed in GMS.

2. Grantee will return to RPOSD, or RPOSD shall retain, any funds not expended or committed for the purposes of the Grant within the Project Timeline.

3. Grantee understands that the Grant is not a gift and agrees that RPOSD is granting funds for Grantee to complete the Project.

4. Construction costs are ineligible under the terms of this Agreement.

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541

GRANT AGREEMENT

5. Grant funds may not be used to fund any project expense for which funding has already been secured from Proposition A, Measure A, or other sources.

6. Grantee may only request reimbursement for project expenses that are distinct and separate from any elements funded by other sources.

Article 4: Cap on Indirect Costs
The total accumulated indirect costs amount shall not exceed twelve percent (12%) of the maximum grant award.

Article 5: Expenditure of Funds and Allocation of Funds Between Budget Items The Grantee shall expend funds consistent with the approved grant budget. Any revisions to the budget that contemplates shifting funds from approved Project Budget line items into a different category, must be identified in a revised budget submitted by Grantee within RPOSD's GMS and approved in advance by RPOSD. RPOSD has sole discretion to determine whether to approve a Project Budget revision.

RPOSD may withhold payment for items which exceed the amount allocated in the Project Budget which have not received the prior approval required above. Any approved increase in the funding for any budgeted item shall mean a decrease in the funding for one or more other budgeted items.

Article 6: Project Costs and Reimbursements
RPOSD shall reimburse funds for costs incurred, up to 90% of the grant amount, upon the Grantee's satisfactory progress of the Project. Reimbursements shall be initiated upon submission of an electronic claim form, which shall be submitted no more frequentlythan monthly.

RPOSD shall disburse the final ten percent held in retention, upon the Grantee's satisfactory completion of the Project, submission of required documentation and upon RPOSD's acceptance of the Project as complete. Project costs must be incurred within the Project Timeline to be eligible for reimbursement.

The Grantee shall request reimbursements by submitting a claim to RPOSD through the electronic grants management system and address all forms and requirements of the claim process, in accordance with the procedure set forth in the GAM as amended,.

RPOSD shall reimburse the Grantee for eligible costs incurred within the Project Timeline, up to the total grant amount. The Grantee shall submit payment requests through RPOSD's GMS.

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542

GRANT AGREEMENT
Article 7: Advancing Funds
The Grantee may request a limited advance of grant funds pursuant to the requirements and processes set forth in the GAM.

Article 8: Project Completion
The Grantee shall complete the Project by the termination date of this Agreement. No later than one year from completion of the Project, or one year from expiration of the term of this Agreement, whichever is first, Grantee shall complete the process as set forth in the GAM.

Article 9: Early Termination, Suspension, and Failure to Perform After commencement of the Project, but before completion, RPOSD may terminate or suspend this Agreement, in whole or in part, for cause by providing the Grantee with (30) thirty-day notice in writing. Grantee shall immediately stop work under the Agreement and take all reasonable measures to prevent further costs to RPOSD. Any notice suspending work under this Agreement shall remain in effect until further written notice from RPOSD authorizes work to resume, if provided.

Before the Project is complete, the Grantee may terminate this Agreement for any reason by providing RPOSD with thirty (30) day notice in writing and repayment to RPOSD of all amounts disbursed by RPOSD under this Agreement.

The parties expressly agree to waive, release and relinquish the recovery of any consequential damages that may arise out of the termination or suspension of this Agreement under this section.

Grantee shall include in any Agreement with any contractor retained for work under this Agreement a provision that entitles Grantee to suspend or terminate the agreement with the contractor for any reason on written notice and on the same terms and conditions specified in this section.

Article 10: Severability
If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of the agreement and shall not cause the remainder to be invalid or unenforceable.

In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision.

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543

GRANT AGREEMENT
Article 11: Copyright and Work Products
Grantee has the right to Copyright protect original works developed under this Grant. All such copyrighted works will be in the name of the Grantee. Grantee grants to RPOSD an irrevocable and royalty-free right and license to use, reproduce, prepare derivative works, distribute copies, and perform and display publicly any copyrighted material developed and/or delivered under this Agreement.

Article 12: Indemnification and Hold Harmless
Grantee shall indemnify, defend and hold RPOSD, its officers, and employees harmless from and against any and all liability to any third party for or from loss, damage or injury to persons or property in any manner arising out of, or incident to, the performance of this Agreement or the planning, arranging, implementing, sponsoring or conducting of the Project or any other operation, maintenance or activity by the Grantee. Grantee agrees to defend and indemnify RPOSD from all costs and expenses, including attorney's fees, in any action or liability arising under this Agreement or the planning, arranging, implementing, sponsoring or conducting of the Project or any other operation, maintenance or activity by the Grantee in furtherance of the Project.

RPOSD shall have no liability for any debts, liabilities, deficits or cost overruns of the Grantee.

Grantee and RPOSD agree that the liability of RPOSD hereunder shall be limited to the payment of the funds pursuant to the terms and conditions of this Agreement. Any contracts entered into, or other obligations or liabilities incurred by, the Grantee in connection with the Project or otherwise relating to this Agreement shall be the sole responsibility of the Grantee, and RPOSD shall have no obligation or liability whatsoever thereunder or with respect thereto.

The obligations in this "lndemnification and Hold Harmless" section shall survive termination of this Agreement.

Article 13: Amendments
As provided herein, no amendment of any of the terms or conditions of the Agreement will be effective unless provided in writing and signed by all parties. It is the responsibility of the Grantee to ensure that any person who signs an amendment on its behalf is duly authorized to do so. No oral understanding or agreement not incorporated in this agreement shall be binding on any of the parties. Requests for amendments must be submitted through GMS no later than six (6) months before the termination of the Agreement. Due to the competitive nature of this funding program, RPOSD, in its sole discretion, shall determine whether to grant an amendment but is under no obligation to approve any such request.

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544

GRANT AGREEMENT
Article 14: Compliance with Laws and Regulations
Grantee shall at all times comply with all applicable federal, state and local laws, statutes, rules, regulations and ordinances. This Agreement is governed by the laws of the State of California, and the parties agree that the enforcement of the Agreement, and the resolution of any disputes arising out of or related to the subject matter of the Agreement, shall be resolved in a court of competent jurisdiction. Grantee agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Agreement and further agrees and consents that venue of any action brought hereunder will be exclusively in the County of Los Angeles.

Article 15: Notices
All notices permitted or required to be given under this Agreement shall be in writing and shall be deemed given: (i) if entered and/or uploaded to RPOSD's electronic GMS; (ii) if delivered by courier, on receipt by the intended recipient or on the date of delivery (as confirmed by, if delivered by courier, the records of such courier); (iii) if mailed, on the date of delivery as shown by the return receipt; (iv) if by email, on the date officially recorded as delivered, according to return receipt or other record of delivery. Notices shall be addressed to the RPOSD Grants Officer assigned to this grant in the grants management system. A copy of all written notices shall also be sent to [email protected].

Article 16: Audits, Accounting, Records
Grantee agrees to maintain satisfactory financial accounts, documents and records for the Project and to make them available to RPOSD for auditing at reasonable times. Grantee also agrees to retain such financial accounts, documents and records for five (5) years after closeout or termination of the Agreement, whichever is later.

Grantee agrees to maintain, and make available for RPOSD inspection, accurate records of all its costs, reimbursements and receipts with respect to its activities under this Agreement.

Grantee agrees to use an accounting system that complies with generally accepted accounting principles.

At any time during the term of this Agreement or at any time within 5 years after the expiration or prior termination of this Agreement, authorized representatives of RPOSD may conduct an audit of Grantee for the purpose of verifying appropriateness and validity of expenditures that Grantee has submitted to RPOSD for reimbursement under the terms of this Agreement.

Grantee, within thirty (30) days of notification that an audit has resulted in the exception of expenditures, may dispute the audit findings in writing to RPOSD and provide RPOSD with

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545

GRANT AGREEMENT
records and/or documentation to support the expenditure claims. RPOSD shall review this documentation and make a final determination as to the validity of the expenditures.

If Grantee has received all grant monies prior to the audit, or if remaining grant monies are insufficient, and if said audit reveals expenditures that cannot be verified or that were paid in violation of the terms of this Agreement, the Measure or the GAM, Grantee shall pay RPOSD an amount equal to these expenditures within sixty (60) days after receiving written notification of the expenditures disallowed and the reason for the disallowance.

Article 17: Computer Software
The Grantee certifies that it has instituted and will employ systems and controls appropriate to ensure that, in the performance of this agreement, RPOSD funds will not be used for the acquisition, operation or maintenance of computer software in violation of copyright laws.

Article 18: Public Access and Nondiscrimination
During the performance of this agreement, the Grantee shall not discriminate against any person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap, medical condition, or place of residence.

All work funded under this Agreement must advance a project that, upon future development, will be open and accessible to the general public without discrimination on any basis identified above. The Grantee shall not use grant funds to plan, design, or otherwise advance a project, or any component thereof, that is intended or reasonably expected to:
a) restrict public access through unreasonable gating, membership requirements, residency preferences, discriminatory fee structures, or other exclusionary conditions;
b) limit access or use in a manner that differentiates between residents and nonresidents of any jurisdiction, including but not limited to preferential registration, pricing, or scheduling;
c) serve a primarily private, commercial, or non-public purpose; or d) result in a facility, improvement, or open space that would not satisfy the public access requirements of Measure A, the GAM, or RPOSD's deed restriction requirements applicable to future development grants. If RPOSD determines at any time during the term of this Agreement that the work is advancing a project inconsistent with these requirements, RPOSD may suspend reimbursements, require corrective action, or terminate this Agreement in accordance with Article 10.

The Grantee shall promptly notify RPOSD in writing of any change in Project circumstances that may affect compliance with this section. Nothing in this section limits the ability of the

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546

GRANT AGREEMENT
Grantee or a future project operator to establish reasonable rules governing hours of operation, reservation systems open to all members of the public, or use restrictions necessary for resource protection, public safety, or facility management, provided such rules are applied on a nondiscriminatory basis consistent with the terms of Measure A and the GAM.

Article 19: Independent Capacity
The Grantee, and the agents and employees of the Grantee, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of RPOSD.

Article 20: Assignment
This agreement is not assignable by the Grantee in whole or in part.

Article 21: Good Standing
A Grantee is in Good Standing when the Grantee is in compliance with all requirements stated in the Grant Agreement, GAM, policies, and procedures of RPOSD for both Proposition A and Measure A. Good Standing is required of Grantees for payment requests to be processed and to receive or apply for any grant funds from RPOSD.

Article 22: Community Engagement
The Grantee must conduct community outreach and engagement that meets the minimum requirements, as defined in the GAM, with the intent to ensure that communities throughout Los Angeles County are aware of and can help determine spending priorities for their projects and to facilitate a transparent process by which agencies report use of Measure A funds.

For specific details and requirements, refer to the GAM, as amended.

Article 23: Funding Acknowledgment
Grantee is required to acknowledge RPOSD"s financial assistance for the Project consistent with the conditions set forth in the GAM, which may include, without limitation: (1) printed and electronic materials, (2) social media, and (3) project announcements. Failure to comply with RPOSD"s funding acknowledgment requirements may delay eligible reimbursements and result in a loss of Good Standing.

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l'O
547

GRANT AGREEMENT
Article 24: Grant Status Updates
Grantee shall submit Grant Status Update Reports to RPOSD through grants management system by the due date(s) identified by RPOSD. Failure to submit a Grant Status Update by the due date may result in delayed claim reimbursement and potentially loss of Good Standing.

Article 25: Future Development Obligations
Grantee acknowledges that the planning and design work funded under this Agreement is intended to advance a project toward future development aligned with Measure A's requirements of perpetuity, deed restriction, and public access requirements.

For specific details and requirements, refer to the GAM, as amended.

Article 26: Material Findings Disclosure
Grantee shall notify RPOSD in writing within ten (10) business days of discovery of any significant development that may: (a) substantially change the proposed or approved scope; (b) affect the Project's timeline or milestones; or (c) raise concerns about the Project's feasibility or timely implementation. Notifications must include a summary of the issue, potential impacts, and any mitigation steps being considered. RPOSD will work collaboratively with Grantee to adjust and respond to evolving project needs, if RPOSD deems it possible. However, failure to disclose material changes may affect reimbursement eligibility, Good Standing, and future funding access, consistent with RPOSD policies and the GAM, as amended.

Article 27: Authorization Warranty
Grantee represents and warrants that the person executing this Agreement on behalf of Grantee is an authorized agent who has actual authority to bind Grantee to each term, condition, and obligation of this Agreement and that all requirements of the Grantee have been fulfilled to provide such actual authority.

Article 28: Conflict of Interest
No RPOSD employee whose position with RPOSD enables such employee to influence the award of this Agreement, and no spouse or economic dependent of such employee, shall be employed in any capacity by Grantee or have any other direct or indirect financial interest in this Agreement. No officer or employee of Grantee who may financially benefit from the performance of work hereunder shall in any way participate in RPOSD's approval, or ongoing evaluation, of such work, or in any way attempt to unlawfully influence RPOSD"s approval or ongoing evaluation of such work. Grantee shall comply with all conflict of interest laws, ordinances, and regulations now in effect, or hereafter to be enacted, during the term of this

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548

LOS ANGELES COUNTY REGIONAI PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016

GRANT AGREEMENT
Agreement. Failure to comply with the provisions of this section shall be a material breach of this Agreement.

Article 29: Waiver
No waiver by RPOSD of any breach of any provision of this Agreement shall constitute a waiver of any other breach or of such provision. Failure of RPOSD to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof. The rights and remedies set forth in this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement.

Article 30: Breach
Grantee agrees that compliance with the terms of this Agreement will have significant benefits to Los Angeles County and its constituents. In the event that Grantee breaches any of the terms, covenants, representations, or conditions of this Agreement, RPOSD may elect to enforce any and all remedies available at law or in equity, including without limitation: (a) prior to reimbursement of funds, withdrawal of the approved grant award; (b) after payment (partial or full), seek specific performance of Grantee"s obligations under this Agreement or receive reimbursement of grant funds. If RPOSD brings an action to enforce the terms of this Agreement, Grantee shall be responsible to pay RPOSD"s attorney's fees and costs, including expert witness costs, if RPOSD prevails in said action. The foregoing remedies are cumulative and may be exercised independently or in combination.

Article 31: Counterparts
This Agreement may be executed in two or more counterparts, which shall, in the aggregate, be signed by all the Parties; each counterpart shall be deemed an original instrument against any party who has signed it. In the event of any disparity between the counterparts produced, the recorded counterpart shall be controlling.

Article 32: Electronic Signature
The Electronic Signatures in Global and National Commerce (ESIGN) Act is a federal law passed in 2000. The Grantee and RPOSD agree that this Grant Agreement may be electronically signed.

The parties agree that the electronic signatures appearing On this agreement are the Same aS handwritten signatures for the purposes of validity, enforceability, and admissibility. If Grantee elects to opt-out of signing the grant agreement electronically, the Grantee must inform RPOSD prior to grant agreement execution.

Article 33: Timeliness

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)Z- 549

GRANT AGREEMENT
Time is of the essence in this Agreement.

IN WITNESS THEREOF, Grantee and RPOSD have caused this Agreement to be executed by their duly authorized representatives as of the latter day, month and year written below.

GRANTEE: CITY OF SOUTH GATE
B7: By: pg@'Fi@
Joshua Barron, Mayor Rail F. Salinas, City Attorney
Name: Name:

Print Name Print Name
Title: Date:

Date:

Attested By:

Yodit Glaze, City Clerk (SEAL)
Name:

Print Name
Date:

LOS ANGELES COUNTY
REGIONAL PARK AND OPEN SPACE DISTRICT:

BY:

Director / Administrator
Date:

Grant No. 10254

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13 550

LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT Q@Application
Instructions
Print to PDF wHlconvert the applrca[ion plus any PDF at(achmerds rn[o a single PDF file. Re/ease for Rev/ew will change [he status of [he applica[ron to Llnder Revlew and move i[ on [o the evalua[ron process. Negotiation will allow you kounlock one or more sec[rons of the applrca[ron and route the application back fo [he applican[ for furlher editing. Annotatrons allow infernal staff to add nodes that are visible [o Irdernal staff only and possrbly also reviewers if kheyhave a special securiky prMlege The applrcant canno+ see these nodes. Versions wUldisplay all componen[ versions [ha+were creaked as a resull of Ihe negollakron process. Feedback allows slaff koerder feedback abou[ [he applrca[lon kothe applrcard. The feedback text wHlappear at [he bottom of [he applica[lon and wlll be vlsrble [o anyone who has access [o lhe applica[ron. Withdraw changes khe status of [he appllca[ron fo WHhdrawn and removes the app from [he evalua[lon process.

Application Details Map i Print to PDFi Releasefor Reviewi Negotiation i Annotations(O)i Versions i Feedbacki Withdraw 11903 - 2025 Planning and Design - Final Application
12402 - Southern Avenue Multimodal Bridge Project
Measure A
Status: Subm:(ed Subm1fledDaie: 10/30/20259:07AM Suk)mf!tedBY: Shirle7 Land Grants Officer Assigned:

Applicant Information
Primary Contact:

Feel free Io edit your profile any [rme your informakron changes. Create your own personal alMs using My Alerls.

Salutation Mr.

Salukakion
Kenneth
First Name
K
Middle Name
Tang
Last Name
Title Senior Civil Engineer
What is your role In managlng grants
with RPOSD? (primary contact,
authorized or designated signer,
accounting manager, etc.)
Primary Contact
Department Name" Public Works
Organization Information
Agency/Organization Name" City of South Gate - South Gate SGAT Study Area
Number M&S Code
Agency/Organization Type
What is your Agency/Organization
Type?" Public Agency
Agency/Organization Contact Information
Agency/Organization Website
Agency/Organization Phone" 323-563-5494
Physrcal Address
All paper-based grant-related correspondence will be mailed lo [his address, unless a drfferenl address is provided below.

Agency/Organization Physical Address" 8650 (,Bijj((ljB 4yB7HB South Gate
City
California
Stake/Province
90280
Poskal Code/Zip
IsthisthesameastheMailingAddress?No
Mailing Address
Skrp Ihls if Marring Address Is [he same above.

Mailing Address 4900 Southern Avenue
551
South Gate
City
Agency/Organization Financial Information
TaXID" 95-6000799
List the ROLES/T ITLES of the
individuals identifiedasAuthorizedand Steve Costley, Tina De La Rosa Deslgna'd"'g"a"'po'yo"agency' Director of Parks & Recreation adopted resolution or proof of jurisdiction support."
Grants Officer Assigned
GrantsOfficer DeniseVelasco
Supervisorial District(s)
Old SO
New 8D
Good Standing Status Issues, If any:

RPOSD VIEW ONLY
Good Standing Status Comments
1 4
California
Stake/Province
90650
PostalCode/Zip
Project Description
Grant Project Title"
What specific planning and design
activitles will be funded by this grant?
What category is this application for?
Southern Avenue Multimodal Bridge Planning Project
The title clearly Idenklties the proposed project. It is recommended that the title be less than 12 words.

Conceptual or schematic design, CEQA analysis or documentation, Site feasibility or technical assessments, Community engagement related to design
Check all (hat apply
Regional Recreation, Multi-use Trails & Accessibility
Category 4 - This program supports
regional scale recreation projects that
improve access to nature, increase
countywide connectivity, and serve
broad populations. A regional-scale
project Is one that serves, connects, or 'B5
benefits a broad cross-jurisdictional
area-typically extending beyond a single
neighborhood, community, or city-and
is accessible to a countywide or multicommunity population.

Describe the scope of work funded by
Measure A. The Southern Avenue Multimodal Bridge Planning Study represents the first phase of a multi-year, multi-agency effort to construct a new multimodal bridge spanning the 1-710 Freeway, LosAngeles River, Urban Orchard Park, and adjacent frontage roads in the City of South Gate. The Measure A request of $500,000 is limited strictly to planning-level tasks that establish the feasibility, environmental pathway, and community-supported bridge concepts and alternatives.

Measure A - Funded Scope ($500,000):

Corridor feasibility analysis, including screening-level structural, hydrology, bicycle, pedestrians and transit usage/access reviews.

Development of bridge concepts and alternatives with preliminary profiles and cross-sections.

Environmental constraints analysis and initiation of a Planning and Environmental Linkages (PEL) process defining the CEQA/NEPA roadmap.

Preparation of preliminary cost estimates and implementation schedule.

Bilingual community (English/Spanish) and stakeholder engagement (three workshops + three meetings) documenting public priorities.

Deliverables: Feasibility and environmental-constraints report, bridge concepts and alternatives package, cost esiimate, PEL outline, engagement summary, and implementation plan.

Broader Project Vision (Estimated $359,000,000):
552
553
The Measure A funded planning phase will prepare the necessary environmental and technical documentation to support these agreements and identify the most efficient structure for long-term ownership and management. Once constructed, the multimodal bridge will become part of the city's transportation and parkaccess network, ensuring permanent, publicly accessible, non-motorized connections for pedestrians, bicyclists, and local and regional transit riders.

Through public ownership, interagency partnerships, and formal maintenance agreements, the Southern Avenue Multimodal Bridge will remain a permanent public facility that provides safe, equitable, and enduring access between neighborhoods, parks, and the Los Angeles River conidor for generations to come.
2250-character limit
Evaluation Criteria
Are there known site constraints (e.g.
contamination, topography)? Are there
known site constraints that may affect
project Implementation (e.g.,
contamination, permitting,
topography)?
Yes - Describe constraints and your
mitigation plan
Yes
The Southern Avenue Multimodal Bridge Planning Study area includes multiple agencies, flood control facilities, and transportation infrastructure that are known site constraints typical of a regional multimodal bridge project each introducing technical, environmental, and permitting complexity. The corridor's mix of infrastructure and land uses requires careful integration. These issues are incorporated into the planning scope so they can be evaluated, mitigated, and turned into opportunities for stronger connectivity, community access, and landuse coordination.

Land Use and Corridor Function
The bridge will connect three fragmented sections of Southern Avenue now divided by the 1-710 Freeway and Los Angeles River. It will create a new eastwest community connections for bicycle, pedestrian, and transit services providing safe non-motorized connections to residential areas, South Gate Park and Llrban Orchard Park, two regional bike trails, future light-rail station, employment centers, and local/regional community services. The route follows Southern Avenue where adjacent parcels include older industrial sites. Several parcels identified by the Department of Toxic Substances Control (DTSC) for remediation could include redevelopment support housing, recreation or retail consistent with the LA River Master Plan and the planned multimodal design of the bridge.

Multi-Jurisdictional Coordination
Implementation will require partnership with Caltrans District 7 and the LA County Flood Control District. A Project Partnering Group and letters of intent will clarify responsibilities, share data, and outline permits. Additional stakeholders including utilities, LA Metro, and others will be invited to participate as the project planning proceeds.

Utilities and Infrastructure
Existing utilities - power, communications, and storm drains - will be identified through record research and coordination with owners. Bridge alternatives will integrate avoidance, relocation strategies, and may consider new technology/green infrastructure mitigation strategies.

Topography, Flood Control, and Hydraulics
The bridge must span the river channel while maintaining clearance and flow capacity. The area's flat grades require precise geometry. Screening-level hydraulic modeling and coordination with Flood Control will confirm elevations and pier placement, offering opportunities for aesthetic and habitat-sensitive design consistent with LA River Master Plan goals.

Environmental and Contamination Constraints
Given the urban setting and freeway proximity, legacy soil or air-quality concerns may exist. The study will perform environmental constraints screening to identify risks and inform future CEQA/NEPA steps while highlighting opportunities to reduce Vehicle Miles Traveled (VMT) and improve air quality through expanded active-transportation options.

Right-of-Way and Access
The bridge alignment lies within City-owned right-or-way extending across the freeway, river, and adjoining parcels, with partial connections on property managed by Caltrans and LA County Flood Control. The study will map ownership of impacted parcels. Draft cooperative-use language for future 554
agreements defining access and maintenance roles will be prepared as needed.

Structural and Design Feasibility
Long spans are required to cross both the freeway and river while meeting seismic and multimodal standards. The Measure A-funded analysis will identify feasible bridge types, materials, and construction methods, creating opportunities for integrated architectural and landscape design that enhance visibility, safety, and community identity.

Public Access, Safety, and Placemaking
The bridge will link roadways, sidewalks, bikeways, and bus routes through ADAcompliant connections. The study will evaluate tie-ins, visibility, and bicycle approaches. Bilingual community (English/Spanish) engagement will include discussion of creating a welcoming civic space with Integrate an arts component so the bridge and approaches function as a welcoming civic space: e.g., art walls, sculpture/interpretive elements, landscape design, and lighting that reflect South Gate's cultural and environmental context and align with the LA River Master Plan.

The Measure A planning tasks will fund needed feasibility, environmental review, and coordination will turn challenges into opportunities for design excellence, safety, and access creating a lasting, equitable active-transportation gateway. 4500-character limit
Describe how funding the proposed
work will make the project more
competitive for Measure A development
funds or other capital funding in the
future?
Measure A Planning and Design funding provides the first step that turns a longstanding community vision into a fully defined project, ensuring that the Southern Avenue Multimodal Bridge competes successfully for future funding to deliver lasting benefits in equity, health, safety, and regional recreation access for the people of South Gate and Los Angeles County. The proposed planning effort establishes the technical, environmental, and collaborative foundation necessary to advance the bridge from a community concept to a shovel-ready capital improvement project eligible for future Measure A Category 4 (Regional Recreation) Development funds and complementary regional, state, and federal programs.

Creates a Complete and Defensible Project Package
The study will produce bridge concepts, feasible alignments, and technical memoranda addressing structure type, river and freeway crossings, drainage, utilities, and access sequencing. These deliverables convert a visionary idea into a defined scope with clear costs, schedule, and jurisdictional responsibilities - requirements for any Measure A development or construction grant. Inclusion of an early Planning and Environmental Linkages (PEL) process provides a roadmap for CEQA/NEPA clearance, avoiding delays in later phases and improving eligibility for funding sources that require documented environmental readiness.

Reduces Risk and Improves Cost Certainty
By evaluating alternatives, conducting preliminary existing-conditions screening, and confirming right-of-way with Caltrans District 7 and the Los Angeles County Flood Control District, the City will eliminate major unknowns before capital funding is sought. This proactive due diligence reduces project risk for future funders and positions the City of South Gate to move efficiently into environmental review and final engineering once design funds are secured.

Demonstrates Regional Coordination and Multi-Benefit Outcomes The bridge closes a critical O.4-mile gap between the Los Angeles River Trail, Rio Hondo Bike Path, and Urban Orchard Park, while connecting to local schools, transit, and safe bicycle and pedestrian routes along lower-speed neighborhood streets. Coordination with LA Metro's Transit Planning will align the project with the Light Rail Transit Corridor, establishing firsUlast-mile and Transit-Oriented Community (TOC) opportunities. These multimodal linkages make the project a strong candidate not only for future Measure A Development funding but also for Active Transportation Program (ATP), Metro Call for Projects, and other applicable State and Federal grant programs.

Advances Measure A Priorities of Equity, Health, and Access Located in a Very High Need Park Study Area, the corridor serves neighborhoods ranking in the lowest 20 percentile on the California Healthy Places Index and above the 80th percentile for Pollution Burden on CalEnviroScreen 4.0. Investing in this planning phase for the proposed multimodal bridge ensures expanded community access directly benefits disadvantaged residents who rely on walking, biking, and transit for daily mobility and provides a safe alternative for new users.

The bridge's eventual construction will expand park access, facilitate nonmotorized travel, and promote active lifestyles outcomes that align with Measure A's goals for measurable impact on community health and park equity.

Builds Institutional Capacity and Readiness
This planning grant enables the City of South Gate Public Works Department to assemble its interagency team, refine roles, and formalize cooperative agreements. Establishing this structure during planning will shorten future 555
contracting and grant-execution timelines - key indicators of readiness in competitive capital programs.

Future Funding and Implementation
All Measure A-funded planning tasks are scheduled for completion within 24 months. By the end of the grant term, the City will have:

Preferred bridge concept and alignment.

Feasibility and environmental constraints reports.

Preliminary cost estimates and implementation schedule.

Documented agency coordination and site-control agreements.

Together, these deliverables provide the framework to proceed to environmental clearance and final engineering, creating a shovel-ready bridge project for future Measure A PA/ED Development funding and other construction-phase programs as funding cycles open.

What community engagement has
occurred for this project to date?
Describe methods, number and type of
participants, and how prior input has
informed the project.
4500-character limit
Community engagement for the Southern Avenue Multimodal Bridge builds on the recorded results of the public participation, beginning with the City of South Gate Bicycle Transportation Plan (2012), which formally identified the Southern Avenue corridor and river crossing as one of the community's most important east/west bicycle and pedestrian connections.

That plan was developed through an extensive, bilingual outreach process that included:

Three public workshops hosted at City Hall and South Gate Park.

Over 200 resident surveys in English and Spanish distributed through schools, local businesses, and community events.

Meetings with the City's Technical Advisory Committee, Planning Commission, and Bicycle Advisory Group; and
Coordination with regional partners such as the Los Angeles County Department of Public Works, Caltrans District 7, and the Los Angeles River Master Plan team.

The 2012 Plan (see attached file) identified Southern Avenue as a proposed east/west bicycle corridor extending to the Los Angeles River with a potential bridge connection across the freeway and river. Public input documented strong community support in improving east/west connectivity, bicycle and pedestrian safety, and access to the Los Angeles River Trail. The corridor appeared on both the public priority maps and the adopted project list in the 2012 Plan.

Since adoption, the City of South Gate has continued to receive community feedback supporting the Southern Avenue Bridge concept during other local planning of Urban Orchard Park's community access, City Council discussions, and staff coordination meetings with LA Metro and Gateway Cities of Governments (Gateway Cities), reaffirmed the bridge as a local and regional project advancing safety, recreation, and environmental-justice goals. 4500-characker limit
Community Outreach Upload: Prior
support documents may be submitted
Community Outreach and Proposed Bridge Crossing - South Gate bicycle-transportation-plan-2012- final.pdf
50MB file slze limlt
What community engagement will occur
as part of this grant? Community and Stakeholder Engagement Engaging residents, businesses, and community partners is essemial to ensure that the Southern Avenue Multimodal Bridge concepts and a!ternatives reflect the priorities of the people who will use them. The City of South Gate will lead a concise but inclusive outreach program designed to capture meaningful local input while maintaining efficiency consistent with the project's planning-level scope.

Task 3.1 Community Engagement Plan (CEP)
City staff, supported by the consultant team, will prepare a short Community Engagement Plan describing outreach goals, target audiences, and bilingual strategies For both English- and Spanish-speaking participants. The CEP will outline logistics for three Community Workshop and three Stakeholder Meetings, describe notification methods, and establish simple tools for documenting input.

Deliverable: Community Engagement Plan (draft + final)
Task 3.2 Stakeholder List and Coordination
A contact list will be developed in coordination with the city identifying key agencies and groups, such as:
t"l 556
- Los Angeles Unified School District and local school principals - City of South Gate Parks & Recreation and Public Works staff - Caltrans District 7 and LA County Flood Control District - LA Metro Transit Planning and Joint Development staff - City of Downey staff
- Police and Fire Services representatives
- Local businesses near Southern Avenue
- Community-based organizations active in the project area The list will be maintained throughout the study to circulate notices and meeting materials.

Deliverable: Stakeholder Contact List
Task 3.3 Stakeholder Meetings
Up to three Stakeholder Meetings will be conducted at key milestones - project initiation, review of bridge concepts, and confirmation of the preferred alternative.

Meetings will be informal, discussion-oriented, and held in person at City facilities during business or early-evening hours. Each meeting will include bilingual materials and translation upon request.

Deliverables: Meeting agendas, sign-in sheets, and summaries Task 3.4 Community Workshop
One Community Workshop will provide residents, business owners, and community members the opportunity to review and comment on the bridge concepts and alternatives under study. The event will be held in the evening at a centrally located, transit-accessible facility such as South Gate Park. Presentation boards and handouts will be prepared in both English and Spanish. City staff and project team members will be available to answer questions and record input.

Comment forms will be provided in both languages for written or verbal feedback.

Deliverables: Workshop notice and flyer (English/Spanish), presentation materials, meeting summary
Task 3.5 0utreach Materials
To promote participation, simple printed materials will be produced - one bilingual project fact sheet summarizing the purpose, schedule, and contact information, and up to three flyers announcing stakeholder and community meetings.

Information will also be shared through existing City of South Gate communication channels, including the City website, social-media posts, and electronic newsletters.

Deliverables: Bilingual fact sheet, up to three flyers, and social-media content Task 3.6 Engagement Summary
At the conclusion of outreach, the team will prepare a concise Engagement Summary documenting activities, attendance, and key feedback themes. The summary will describe how public and stakeholder input influenced bridge concepts and alternative selection and will be incorporated into the final Planning Study.

Deliverable: Engagement Summary Report
4500-character 11mit
Are you partnering with any communitybased organizations (CBOs) or 'B, stakeholder groups?
(Name and describe role(s))
The Southern Avenue Multimodal Bridge Planning Study will be delivered through strong partnerships among public agencies, community organizations, and technical stakeholders. Because the project crosses the 1-710 Freeway and the Los Angeles River, long-term success depends on sustained coordination with the agencies that own and manage the right-of-way, along with those representing the surrounding community. The partnership framework outlined below ensures consistent communication, shared decision-making, and transparent progress throughout the planning phase.

Primary Agency Partners
Caltrans District 7 and the Los Angeles County Flood Control District are the project's two primary partner agencies. Both own and manage portions of the right-of-way where the future bridge will cross the freeway and river. Their roles include providing data, design and hydraulic criteria, and early review of technical studies to confirm feasibility and regulatory consistency. Letters of intent will document each agency's consent to participate in planning activities and establish the foundation for future cooperative agreements or permits. Each partner will be represented in a Project Partnering Group convened by the City of South Gate at key milestones to review alternatives, evaluate environmental and 557
access considerations, and confirm constructability.

Regional Transportation Partner
LA Metro will serve as a planning partner through its Transit Planning and Joint Development teams. Metro's participation will help align the bridge concepts with the regional bus network, planned Light Rail Transit corridor, and potential Transit-Oriented Development (TOD) opportunities. Early collaboration with Metro will ensure that the Southern Avenue corridor strengthens ffrsUlast-mile connectivity and supports equitable transit access.

Local Government and Inter-City Coordination
The City of South Gate Public Works Department is the lead agency responsible for overall project management, consultant oversight, and grant fiscal reporting.

City departments staff including Parks and Recreation, Community Development, and Police and Fire Services will contribute to planning, access design, safety review, and public outreach. Coordination will also extend to City oT Downey staff, given the project's proximity to the municipal boundary and shared transportation network. This partnership ensures that regional connectivity and emergencyresponse access are fully addressed in the bridge concepts.

Educational and Institutional Stakeholders
The planning study will coordinate with the Los Angeles Unified School District (LAUSD) and local school principals to ensure that student routes and pedestrian safety needs are reflected in design concepts. Early input from school representatives will support identification of preferred crossings, travel routes, and community engagement strategies during the public workshop.

Community and Economic Stakeholders
Engagement will include local businesses, property owners, and communitybased organizations (CBOs) active near Southern Avenue and the Los Angeles River. Their participation will help identify potential access improvements, aesthetic treatments, and cultural design features such as public art or interpretive elements. Outreach will prioritize equity and bilingual communication to ensure that residents most affected by the project are fully represented in decisions.

Partner Coordination and Deliverables
Under Task 3.2 - Stakeholder List and Coordination, the consultant team, working with the city, will develop and maintain a detailed contact list identifying each partner's point of contact and role. The list will be used to distribute notices, share draft deliverables, and document feedback during each project phase.

Coordination will occur through virtual or in-person meetings, technical reviews, and public engagement sessions.

This partnership structure builds on the City's long history of collaboration with regional and community organizations. It provides a transparent framework for input, regulatory coordination, and inter-agency problem-solving. Through this collective effort, the planning study will produce bridge concepts that are technically feasible, environmentally responsible, and publicly supported, which positions the City of South Gate and its partners to advance a multimodal eastwest gateway project that improves safety, mobility, and access to the Los Angeles River corridor.

Who will manage this project? Provide
names, roles, and relevant experience
of key staff or consultants.
4500-characker limit
Lead Applicant/Owner: City of South Gate, Department of Public Works.

Deputy (City): Jose Loera, T.E. Transportation and Capital Improvement Program Division Manager ? 30+ years of experience oversees capital improvement projects from concept to construction completion. Manage and oversee the transportation and CIP program with 6 staff engineers. Successfully completed State and Federal funded complete streets, traffic modifications, communications and city infrastructure projects for the city of South Gate.

Community Development Liaison: Gabriel Perez, Community Development Director ? 20 years of experience leading in land-use/TOD, DTSC/opportunitysite coordination, park planning, historic preservation, public-realm standards, public art and community engagement. He has secured grant funding for and managed three transportation corridor revitalization studies and two rail station studies.

Project Manager (City): Kenneth Tang, P.E., Senior Civil Engineer ? 30+ years leading transportation and public-realm projects, including interagency coordination, council actions, environmental/permit pathways, and community engagement. Responsible for scope, schedule, budget, QA/QC, design and construction management, and compliance with the RPOSD Grants Administration Manual (GAM).
<500-characker limik
:2A558
Describe your project delivery
approach. The City of South Gate will serve as the lead agency and contract administrator for the Southern Avenue Multimodal Bridge Planning Study. The City has extensive experience managing consultant-led planning and design projects funded through local, state, and federal programs.

The project will be delivered through a consultant services agreement managed by the Public Works Department, consistent with the City's adopted Public Works procurement procedures and the California Public Contract Code. All services will be competitively solicited through a Request for Proposals (RFP) process to ensure transparency, cost control, and qualifications-based selection. The City will issue the RFP, evaluate proposals, and recommend award to the City Council for authorization.

Once a consultant team is under contract, the City will provide overall project management, contract administration, and coordination with Regional Park and Open Space District (RPOSD) and partner agencies. A designated City Project Manager (City Engineer or designee) will serve as the primary point of contact, responsible for schedule oversight, budget monitoring, and task approvals. City staff will review deliverables, coordinate internal and interagency comments, and approve invoices before submittal to RPOSD.

The selected consultant team will be responsible for all technical and engagement tasks outlined in the Measure A funded scope, including feasibility analysis, development of bridge concepts and alternatives, environmental constraints mapping, and bilingual community engagement. Technical specialists will prepare structural and hydrology screening, access evaluations, and a Planning and Environmental Linkages (PEL) outline identifying the CEQA/NEPA pathway for future phases. All work products will be reviewed and approved by City staff prior to submittal.

A Project Steering Group will be established to ensure coordinated review and progress monitoring. This group will include representatives from the City of South Gate, Caltrans District 7, Los Angeles County Flood Control District, LA Metro, and the Rivers and Mountains Conservancy, reflecting the project's multijurisdictional setting. The Steering Group will convene at key milestones to review technical findings, evaluate bridge alternatives, and ensure consistency with agency standards and future permitting requirements.

Community engagement will be fully integrated into the project delivery process.

The consultant team, with City oversight, will lead three bilingual public workshop and up to three stakeholder meetings to gather feedback on bridge concepts and river access alternatives. Meeting logistics, translation, and outreach materials will be coordinated by City staff. Public feedback will be documented and incorporated into the feasibility findings and final recommendations.

Quality assurance and quality control (QA/QC) will be implemented throughout the project. Each technical deliverable will undergo internal review by the consultant team, followed by City and partner agency review to ensure technical accuracy, regulatory consistency, and alignment with Measure A objectives.

Financial management will adhere to RPOSD's Grant Administration Manual (GAM) and City of South Gate accounting policies. The City will maintain clear documentation of expenditures, staff time, and consultant invoices, and will submit quarterly progress reports and reimbursement requests through RPOSD's Grant Management System.

Describe your past experience
delivering similar planning or technical
projects funded by public grants.
450Ckcharacter limit
City of South Gate - Grants & Delivery Track Record.

The City has successfully planned and delivered multi-agency projects with state and regional funding (Caltrans ATP, HSIP, CDBG, STPL/HSIP, SB-1, Metro, Prop C/Measure R/M) including: Residential Resurfacing Programs (Phases I?IV); Long Beach Boulevard Complete Streets elements (ADA upgrades, lighting, crossings); Firestone Boulevard Capacity Enhancements (signal coordination, added turn/storage, access management, ADA/complete-streets features); Garfield Avenue Improvements (corridor safety, bikeway/sidewalk upgrades, curb management): Imperial Highway Improvements (intersection/capacity, pedestrian safety, U-turn pocket construction and traffic control); and 1-710 0nRamp/Frontage Road Improvements (geometric refinements, signing/striping, staging/clearance coordination with Caltrans). These efforts were delivered with bilingual outreach, timely count.il actions, audited closeouts, and full compliance with granting-agency manuals. Public Works maintains standard procedures for procurement, invoicing, labor compliance, progress reporting, and records retention.

Corridor/Bridge & Active-Transportation Planning.

The City and its consultants routinely produce planning-level concepts and technical screenings for roadway/bridge scopes that integrate ADA access, first/last-mile connections to parks and schools, drainage concepts, and planning2-1 559 RPOSD - WebGrants
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Dulles Technology Partners Inc.
@ 2001-201 7 Dulles Technology Padners Inc.

WebGranls 6 10 - All RrgFds Reserved.
560
RPOSD Measure A Competitive Grant Program - 2025
Competitive Program: Planning and Design - Category 4

DELIVERABLE COST TYPE TIMELINE MEASURE A
COMPETITIVE Local Funds [Funding Source Namel [Funding Source Namel [Funding Source
Namel
Total
dah 8gtid48 g*
Project Management
Monthly Progress Meetings
Project Coordination
Update Project Schedule
Maintain Budget
i
Soft Cost : July 2026 to June 2028 1$ 60,000.00
i
1$ 10,000.00
i I j
I I 15 70,000.00
Feasibility & Tech Memos
(Concept Level): Topography, Roadway i
AlignmenUStrudural Analysis,
::4S:::,':':::::::;':S,..,..l.,,.... August 2026 to March j2027
I
1$ 120,000.00I :

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Analysis Soft Cost
January 2027 to August
12027
I
I $ 100,000.001 I
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analysis requirements) Soft Cost
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:2027
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$ 85,000.00
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(Workshop +3 Stakeholders Meetings) Soft Cost
June 2027 to [)ecember
2027 I
$ 70,000.00 i I
I
$ 70,000.00
j I
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Cosk Estimate and Long Range Total : '
Projectschedule of key milestonesand i i January2028toJune potential future funding options : Soft Cost 2028
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Office of ihe
South Gate City Clei k
MAY2 I 2026 Item No. 17
FILED
i. 13yrh Ci0 of South Gate

CITY COUNCIL
AGENDA BHLJl
For the Regular Meeting of: May 26, 2026
Originating Department: Public Works
ArtwoCervantes RobHoustc Rob Houstrm
SUBJF,CT: CAPITAL IMPROVEMENT PROGRAM AMENDMENT AND FUNDING

APPROPRIATION FOR THE TWEEDY BOULEVARD /CALIFORNIA AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT, PHASE n, CNTY PROJECT NO. 741-TRF, HSIPL 5257
PURPOSE: To incorporate the Tweedy Boulevard/Califoinia Avenue Traffic Signal Synchronizat'ion Phase II Project to the Fiscal Year 2025/26 Capital Improvement Program, and appropriate funding for it.

RECOMMENDED ACTTONS: The City Council will consider:
(a) Amending the Fiscal Year 2025/26 Capital Improvement Progran"i to add in the Tweedy Boulevard/California Avenue Ttaffic Signal Synchtonization Phase II, City Project No, 74'l-TRP, HSIP 5257; and,
(b) Appropriating $100,000 in Proposition C Funds to the Tweedy Boulevard/California Avenue Traffic Signal Synchronization Project Phase II, City Project No. 741-TRP, HSIP 5257, as necessary to fund the preparation of plans, specifications and estimates (PS&E).

FISCAL J)%/IPACT: There is no impact on the General Fund. The proposed appropriation is in the amount of $100,000 in Proposition C Funds.

ANALYSNS: The City received a $958,800 Highway Safety Improvement Prograna (HSIP) Grant from Caltrans to fund the Tweedy Boulevard Signal Synchronization Phase II Project, The Project aims to improve pedestrian and veliicular safety and relieve traffic congestion on the boulevard. More specifically, the project will syncbronize the remaitiing 7 traffic signals along (a) Tweedy Boulevard, between Alameda Street and Victoria Avenue, and (b) along California Avenue, between Tweedy Boulevard and City Hall. The grant monies will fund installing conduit and fiber optic cabling to physically connect the traffic signals to each other, as well as to upgrade the existing traffic signal cabinets and controllers, In light of the grant funds received, the City Council may now amend the Fiscal Year 2025/26 Capital Improvement Program to add in the Tweedy Boulevard/California Avenue Traffic Signal Synchronization Phase n.

The HSIP Grant includes a local match requirement, meariing the City must contribute a poition of the project cost in the amount of $100,000. Accordingly, City Council approval is I
565
recommended to appropriate $100,000 in Proposition C Funds to satisfy the required local match contribution. These funds will be used to support the design phase of the project, including engineering design services, staff time, and project management.

BACKGROUND: Tweedy Boulevard is a vital arterial in the City's roadway network, serving a major commercial corridor including the Tweedy Mile district, as well as providing access to schools and surrounding residential neighborhoods. The corridor carries over 24,000 daily vehicle trips along a segment with closely spaced signalized intersections, resulting in congestion and traffic circulation challenges. As a first-phase effort towards improving conditions, a traffic signal synchronization system was installed on Tweedy Boulevard between Victoria Avenue and Atlantic Avenue. The synchronization system served to improve traffic flow, reduce vehicle delays and travel times, enhance intersection operations, and improve overall corridor efficiency and safety.

The Tweedy Boulevard/California Avenue Traffic Signal Synchronization is a proposal to expand upon the traffic signal synchronization along both Tweedy Boulevard and California Avenue. On Tweedy Boulevard, synchronization will be implemented from Alameda Avenue to Victoria Avenue, and on California Avenue, synchronization will be installed from Tweedy Boulevard to City Hall. The proposed improvements will help create a more coordinated and efficient traffic network, improving mobility and reducing congestion along two of the City's major arterial corridors.

Design is anticipated to begin June 2026, and be completed within five (5) months, allowing the project to proceed into the construction phase.

JL:ky
2 566
Office of the
Soutl'i Gate City Clerk
MAY21 2026 Item No. 18
FILED
I:fLlpM
Cip of South Gate

CITYCOUNCIL
AGENDA BI[LL
For the Regular Meeting of: May 26, 2026
Originating Department: Public Works
Arturo Cervantes Rob Houston
SUBJECT: APPROVE PURCHASE ORDER WITH CALIFORNIA STREF,T LNGHTING :FOR REPAIRS TO HIGff VOLT AGF, SERIES STREETLNGHT CIRCUITS N0. 24 AND N0. 27
PURPOSE: To approve a Purchase Order with California Street Lighting, for repairs to High Voltage Series Streetlight Circuits No. 24, located near Duane Avenue and Virginia Avenue, and No. 27, located near Adella Avenue.

RECOMMENDED ACTNONS: The City Council will consider:
a. Approving a Purchase Order with California Street Lighting, on a sole-source basis, for repairs to High Voltage Series Streetlight Circuits No. 24, located near Duane Avenue and Virginia Avenue, ai"id No. 27, located near Adella Avenue, in an amount not to exceed $133,250; and
b. Authorizing the City Manager to execute the Purchase Order, in a form approved by the City Attorney,
FISCALI!VIPACT: ThereisnoimpactontheGeneralFund.TheproposedPurchaseOrderisin the amount of $133,250, and it will be funded with $66,625 in Gas Tax Funds and $66,625 in Measure R Funds, budgeted for the Fiscal Year 2025/26.

ANALYSIS: The City's streetlight system includes aging series high voltage circuits that require specialized maintenance and repair expertise. Circuits No. 24 and No. 27 are experiencing outages affecting multiple stteetlights and reducing nighttime visibility andpublic safety withinresidential areas. Prompt restoration of street lighting circuits is necessm'y to maintain public safety, traffic visibility, and pedestrian security.

The Public Works Electrical Division continues to address ongoiiig streetlight maintenance and outage repairs citywide; however, limited staffing levels combined with multiple street lighting system issues have increased the need for specialized contractor support. Due to the volume and complexity of current system repairs, staff determined that supplemental contractor services are necessary to restore lighting service in a timely and efficient manner.

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567
California Street Lighting has extensive experience performing repairs and maintenance on municipal street lighting systems, including specialized high voltage series circuits similar to those operated by the City. The contractor currently provides comparable services for multiple public agencies and has demonstrated the technical capability, operational readiness, and staffing necessary to perform these repairs efficiently and safely.

Staff recommend utilizing California Street Lighting on a sole-source basis due to the contractor's ability to immediately mobilize qualified personnel and equipment upon issuance of the Purchase Order. Timely response is critical because prolonged streetlight outages create public safety concerns and may increase liability exposure to the City. The specialized nature of the City's remaining series lighting infrastructure further limits the availability of qualified contractors capable of performing this work.

Pursuing a formal competitive procurement process would likely delay repairs and restoration of lighting service without providing significant additional benefit to the City. California Street Lighting's familiarity with municipal streetlight systems and ability to respond immediately will minimize service interniptions, reduce operational risks, and ensure compliance with applicable electrical and safety standards.

Therefore, staff recommends approval of the Purchase Order with California Street Lighting in an amount not to exceed $133,250 for repairs to Series High Voltage Street Light Circuits No. 24 and No. 27.

BACKGROUND: The City maintains approximately 4,400 streetlights throughout the coinrnunity that are powered through 72 streetlight circuits. Approximately 45 percent of the system has been upgraded to LED lighting, while the remaining portions of the system continue to operate on older high voltage series circuits utilizing incandescent lighting technology. Due to the age and configuration of the existing series system, these circuits are more susceptible to outages and require specialized repair services.

Streetlight outages may occur due to technical failures, Southern California Edison (SCE) power interruptions, vandalism, underground electrical faults, or failed lighting components. Depending on the nature ofthe outage, impacts may range from isolated streetlight failures to outages affecting an entire circuit and multiple streets.

The Public Works Electrical Division provides ongoing oversight, maintenance, and repair of the City's streetlight system and works to restore outages as quickly as possible. However, repairs involving high voltage series circuits can be complex and may require specialized contractors due to the technical expertise, equipment, and staffing necessary to safely diagnose and complete repairs. In addition, limited staffing resources and the increasing number of systemwide streetlight issues have created a need for supplemental contractor assistance to address outages in a timely manner. Repairing timelines may range from several days to multiple weeks depending on the extent of the damage and the complexity of the electrical issues involved.

Series High Voltage Street Light Circuits No. 24, located near Duane Avenue and Virginia Avenue, and No. 27, located near Adella Avenue, currently require specialized repairs to restore 2 568
lighting service in the affected areas. Staff evaluated available options and determined that California Street Lighting is best qualified to perform the necessary repairs in a timely and reliable manner.

ATTACHMENTS: A. Proposal-1222
B. Proposal-1223
OH:ky
3 569
Attachment A
Agenda Bill OS/26/26
California Street Lighting
3200 E. Guasti Road, Suite 100,
Ontario, CA 9176j
+17608877775
[email protected]
Estimate

ADDRESS
Osie Harrell
City of South Gate
4244 Santa Ana St
South Gate, California 90280
United States

JOB LOCATION
Dwane and Virginia South Gate

ACTIVITY
Install M9' of 1 U2" rigid conduit
Install 3 pull boxes 1 7"x24"
Install 300' of 2 #8 wires
Install conduit from new pull to existing
concrete pole
Remove concrete cap and dispose
Install new cement cap 30"x30"
Traffic control (By watch manual)
Fix asphalt if potholes where made
2 Electricians
1 Laborer
Utility truck and compressor
Repair sidewalk as needed
Sales
No permits included
QTY
TOTAL
ESTIMATE # 1222
DATE 04/1 6/2026

RATE AMOUNT
58,250.00
$58,250.00
Accepted By Accepted Date
570
Attachment B
Agenda Bill OS/26/26
California Street Lighting
3200 E. Guasti Road, Suite 100,
Ontario, CA S)1761
+17608877775
[email protected]
Estimate

ADDRESS
Osie Harrell
City of South Gate
4244 Santa Ana St
South Gate, California 90280
United States

JOB LOCATION
9520 Adella Ave South Gate

ACTIVITY
Install 250' of 1 1/2" rigid conduit
Install 3 pull boxes 1 7"x24"
Install 500' of 2 #8 wires
Install conduit from new pull to existing
concrete pole
Remove concrete cap and dispose
Install new cement cap 30"x30"
Traffic control (By watch manual)
Fix asphalt if potholes where made
2 Electricians
1 Laborer
Utility truck and compressor
Sales
No permits included
Accepted By
ESTIMATE # 1223
DATE 04/1 6/2026

QTY RATE AMOUNT
75,000.00 75,000.00
TOTAL $75,000.00
Accepted Date
571
Office oH+ie
SouthGate City Clerk
MAY2 I 2026 Item No. 19
FILED
l la.!'ik Ci0 of South Gate

CITY COUNCIL

AGENDA BILL
For the Regular Meeting of: May 26, 2026
Originating Department: Adtninistyative Services
rpepartmemnireaor: "P)" Cit,yManager: "2" "2>J)%tt;(;y;ri(.

Cify Manager:

Luis Fratisto Rob Houston
SUBJF,CT:APPROVALOFPROFESSNONALSERVNCES AGREEMENTWNTHBMO BANK, N.A. FOR BANKING SERVICF,S
PURPOSE: To approve a Professional Services Agreement with BMO Bank, N.A. ("Bank") to provide banking services to the City of South Gate.

RECOMMF,NDF,D ACTNONS: The City Council will consider:
a, Approving a Professional Services Agreement with BMO Bank, N.A. for a period of five (5) years, with up to five (5) one-yearextensionsat theCit31s solediscretion,for a total termnot to exceed ten (10) years; and
b. Authorize the Mayor to execute the Agreement in a form approved by the City Attoxney FNSCAL NMPACT: Underthe proposedAgreement, the City is projectedto incur no out-of-pocket banking service charges and to generate approximately $91,209 per year in new interest income, for an estimated netpositive annual impact of approximately $91,000 to $120,000 compared to the prior arrangetnent. Upon execution, the Bank will also provide a one-tie Loyalty Credit of $25,000 and waive account analysis service charges for the first six (6) months, representing additional one-time savings of approximately $29,885. No new General Fund appropriation is requested, and sufficient appropriations are included in the City's adopted budget.

Estimated annual service charges are approximately $59,771 (approximately $4,981 per month), based on the City's historical transaction volumes, Unit pricing is fixed for the initial five-year term, Service charges are offset monthly through an Earnings Ctedit Rate (ECR) of three and five-hundredths percent (3.05%) applied to tlie City's average collected balances, subject to a O.30% floor. Appliedto an illustrative average collected balance of$5,000,000, the ECR generates approximately $152,500 in annual earnings credit, more tlian sufficient to fily offsetthe City's estimated annual service charges. For balances held above the level required to offset fees, the Bank provides an interest-bearing Hybrid account paying 3.00% per annun; on the same $5,000,000 illustative balance, the remaining approximately $3,040,000 in the Hybrid account would generate approximately $7,601 per month, or $91,209 annually. The ECR aiid Hybrid rate are bankmanaged and subject to market conditiorhs, with thirty (30) days' prior written notice of any change. Actual balaxtces will varyy; the figures above are illustrative and not guaranteed.

EXECUTIVE SUMMARY: Following a competitive procurement process (Request for Proposals No, FIN-2026-01), staff recommends awarding a Professional Services Agreement to BMO Bank, N,A.., to l
572
serve as the City's primary depository and treasury management institution. The Agreement provides for an initial five-year term with up to five one-year renewal options, fixed unit pricing, an Earnings Credit Rate of 3.05% to offset service charges, a Hybrid account paying 3.00% on excess balances, a one-time $25,000 Loyalty Credit, and a six-month waiver of account analysis service charges. The Agreement incorporates the City's required insurance, indemnification, cybersecurity, data-residency, and audit provisions, and establishes a clear order of precedence under which the City's Agreement and Request for Proposals supersede the Bank's standard treasury and account terms.

BACKGROUND: On May 24, 2016, the City Council approved Contract No. 3218 with Bank of the West to provide banking services for an initial ternn of five (5) years, with up to five one-year renewal options.

On February 1, 2023, Bank of the West became BMO Bank, N.A. through a formal acquisition that transferred its business deposit and cash management operations. Amendments Nos. 1 through 3 exercised the available renewal options and extended the agreement through December 31, 2025, and a subsequent six-month extension carried the agreement through June 30, 2026, to align with completion of the competitive procurement process.

The City issued Request for Proposals No. FIN-2026-01 for Banking Services on February 26, 2026, in accordance with the City's purchasing policies and California public agency procurement requirements.

Proposals were received by the April 6, 2026 deadline, and evaluated by a staff review committee.

Following the evaluation, BMO Bank, N.A., was determined to provide the best overall value to the City.

ANALYSIS: The Agreement consolidates the City's banking, depository, disbursement, electronic payment, fraud prevention, account reconciliation, and reporting services with a single financial institution, supporting operational efficiency and a unified earnings credit framework. Required controls include Positive Pay with Payee Validation, dual authorization, multi-factor authentication for wire and ACH origination, encryption of City data in transit and at rest, twenty-four-hour security monitoring, U.S.-based data residency, and defined incident notification timelines. The Bank is required to maintain a documented business continuity and disaster recovery program.

Service performance is supported by a dedicated relationship management team, online reporting with audit trails, monthly account analysis statements, and the retention of transaction records for 7 years. Because BMO is the incumbent institution, the City does not anticipate a full system conversion; the Agreement nonetheless preserves the City's rights to a coordinated implementation plan and orderly disentanglement support at the end of the term.

The Agreement establishes an order of precedence under which the executed Professional Services Agreement controls, followed by the City's RFP, the Bank's proposal, and the Bank's standard treasury and account terms. This structure ensures that the City's specifications, indemnification, insurance, audit, dataprotection, and termination provisions take precedence over the Bank's standard-form documents.

Legal Authority and Compliance
The Agreement is structured in compliance with California Government Code Sections 53630 through 53686 governing the deposit and security of local agency fiinds, including collateralization of deposits at not less than 110 percent of City balances above the Federal Deposit Insurance Corporation (FDIC) coverage. BMO Bank, N.A. is a qualified public depository under Government Code Section 53649, is a member of the Federal Reserve System, and is insured by the FDIC. The Agreement is consistent with the 2 573
South Gate Municipal Code procurement provisions at Section 1.54.320 et seq. and has been reviewed by the City Attorney's Office.

Staff recommends that the City Council approve the Professional Services Agreement with BMO Bank, N.A. for Banking Services and authorize the Mayor to execute the Agreement in a form approved as to foim by the City Attorney.

ATTACHMENTS: A. Banking Services Professional Services Agreement 3 574
Attachment A
Agenda Bill 5/26/26

AGREEMENT FOR PROFESSIONAL SERVICES FOR BANKING SERVICES BETWEEN THE CITY OF SOUTH GATE AND BMO BANK, N.A.

This Agreement for Professional Services for Banking Services ("Agreement") is made and entered into on May 26, 2026, by and between the City of South Gate, a municipal corporation ("City"), and BMO Bank, N.A., a national banking association ("Contractor"). City and Contractor are sometimes hereina'[ter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, the City desires to retain a qualified financial institution to provide comprehensive banking services for the City's operating, payroll, and special-purpose accounts, including general depository, treasury management, disbursement, electronic payment, account analysis, and related services in compliance with California law governing the deposit and security of public funds; and
WHEREAS, the City issued Request for Proposals No. FIN-2026-01 for Banking Services on February 26, 2026, and conducted a competitive procurement process pursuant to which the City evaluated proposals received and selected Contractor as the proposer offering the best overall value to the City; and
WHEREAS, Contractor warrants to City that it has the requisite skills, knowledge, qualifications, manpower, and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, the City desires to contract with Contractor to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Contractor, and Contractor accepts such engagement, to perform banking services as set forth in the Scope of Services described in the City's Request for Proposals No. FIN-2026-01 for Banking Services, attached hereto as Exhibit "A" and incorporated herein by reference, and Contractor's proposal dated April 6, 2026, attached hereto as Exhibit "B" and incorporated herein by reference, together with all material representations, commitments, and service levels contained in Contractor's proposal submitted in response to the RFP, except where expressly modified by this Agreement. Contractor's standard terms and conditions and treasury management service agreements applicable to the services rendered hereunder are attached hereto as Exhibit "C" and incorporated herein by reference, subject to the Order of Precedence set forth in Section 1.1 below.

1.1 0rder of Precedence. In the event of any inconsistency, conflict, or ambiguity among the documents comprising this Agreement, the following order of precedence shall govern, with the highest priority listed first:
(a) This executed Professional Services Agreement, including all City-approved amendments;
Page l of 18 575
(b) The City of South Gate Request for Proposals No. FIN-2026-01, including all written addenda issued by City;
(c) Contractor's proposal submitted in response to the RFP, dated April 6, 2026; and (d) Contractor's standard terms and conditions and treasury management service agreements, attached hereto as Exhibit "C" and incorporated herein by reference.

In the event of a conflict, the higher-priority document shall control. Administrative, procurement, protest, or solicitation procedures contained in the RFP shall not apply a:tter contract execution unless expressly stated in this Agreement.

2. COMPENSATION FOR SERVICES. Contractor shall be compensated for services rendered pursuant to this Agreement in accordance with the per-item fee schedule set forth in Contractor's Cost Proposal attached hereto as part of Exhibit "B." All unit prices set forth in the Cost Proposal shall remain fixed for the initial five (5) year term of this Agreement. Pricing for any subsequent renewal term may be adjusted only by written mutual agreement of the Parties. Service charges shall be calculated and billed monthly through Contractor's standard account analysis process and shall be settled in arrears, either through deduction from the Earnings Credit allowance described in Section 2.2 or by direct debit, as elected by City. No additional compensation, fees, or expenses shall be charged to City unless first approved in writing by the Director of Administrative Services or his/her designee.

2.I EstimatedAnnualServiceCharges. BasedontheCity'shistoricaltransactionvolumes provided in the RFP of $5 million, Contractor's estimated total monthly service charges are approximately $4,980.88 and estimated aru'iual service charges are approximately $59,770.56. These estimates are based on the City's average monthly volumes and are not guaranteed; actual charges shall reflect actual transaction volumes at the unit prices set forth in Exhibit "B."

2.2 Earnings Credit Rate. During the term of this agreement, Contractor shall apply an Earnings Credit Rate ("ECR") of three and five-hundredths percent (3.05%) to the City's average collected balances, less any reserve and FDIC pass-through assessments as disclosed in Exhibit "B." The ECR is bank-managed and subject to market conditions; Contractor shall provide City with not less than thirty (30) days' prior written notice of any change to the ECR methodology or floor rate. The ECR floor rate as of the Effective Date is O.30%.

2.3 Hybrid Account Interest Rate. For balances maintained in the Hybrid account structure proposed by Contractor, Contractor shall pay interest at a rate of three percent (3.00%) per aru'ium, bank-managed and subject to market conditions. Contractor shall provide City with not less than thirty (30) days' prior written notice of any change to the rate or methodology.

2.4 LoyaltyCreditandAccountAnalysisWaiver. InconsiderationoftheCity'scontinued banking relationship with Contractor, Contractor shall, upon execution of this Agreement: (a) credit the City's primary operating account in the amount of twenty-five

Page 2 of 18 ends

thousand dollars ($25,000.00) (the "Loyalty Credit"); and (b) waive all account analysis service charges for the first six (6) months of the initial teim.

2.5 Payment Terms. City shall pay any invoiced amounts not offset by Earnings Credit within forty-five (45) days of receipt of a complete and undisputed monthly account analysis statement. BMO will make reasonable attempts to grant fee exceptions if fees exceed the ECR.

2.6 Audit Rights. City shall have the right, upon reasonable notice and at any time during normal business hours, to audit Contractor's records, calculations, and supporting documentation related to compensation under this Agreement, including unit pricing, transaction counts, ECR calculations, and reserve and FDIC pass-through assessments.

Such records shall be maintained by Contractor for a minimum of three (3) years following final payment or contract termination, whichever is later.

2.7 No Acceptance of Work. No payment made hereunder by City to Contractor, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Contractor of its obligations under this Agreement.

3. TERM OF AGREEMENT. This Agreement is effective as of May 26, 2026 (the "Effective Date") and shall remain in effect for an initial term of five (5) years from the Effective Date.

The City Manager is authorized to exercise up to five (5) additional one-year renewal options beyond the initial term, at the City's sole discretion. The total contract term shall not exceed ten (10) years. All unit pricing in Exhibit "B" shall remain fixed for the initial five (5) year term; pricing for any subsequent renewal year may be adjusted only by written mutual agreement of the Parties. Either Party may terminate this Agreement without cause upon thirty (30) days' written notice to the other Party.

4. CITY AGENT. The Director of Administrative Services ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for City. Whenever approval or authorization is required, Contractor understands that the Director, or his/her designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Contractor under this Agreement. Contractor further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Contractor agrees that it will irnrnediately noti:[y City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 No City Official Financial Interest. Contractor represents that no City employee or official has a material financial interest in Contractor's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Contractor shall not offer, encourage, or accept any financial interest in Contractor's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

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6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving thirty (30) days' written notice to Contractor of such termination and speci:tying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, with the option of City, become its property. If this Agreement is terminated by City as provided herein, Contractor will be paid the total amount of its costs as of the ternnination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.1 City may, by written notice to Contractor, terminate the whole or any part of this Agreement in any of the following circumstances:
(a) If Contractor fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof,
(b) If Contractor fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure within a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure; or (c) If Contractor fails to comply with applicable law, or loses any required licensure, charter, or regulatory authority necessary to perform the Services.

6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Contractor to provide all finished or unfinished documents, data, records, reports, files, and other materials prepared by Contractor in connection with this Agreement. Upon such termination, Contractor shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, and to authorized reimbursement expenses.

6.2.4 If, after notice of tei'mination of the Agreement under the provisions of Subsection

6.2.1 above, it is determined, for any reason, that Contractor was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1 above.

6.3 Non-Assignability. Contractor shall not assign or transfer any interest in this Agreement without the express prior written consent of City. A change in control or ownership of Contractor that does not affect the continued performance of the Services under this Agreement shall not constitute an assignment requiring consent, provided Contractor

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gives City prompt written notice of such change.

6.4 Non-Discrimination.

6.4.1 Contractorshallnotdiscriminateagainstanyemployee,subcontractor,orapplicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances, and codes of the federal, state, county, and City governments. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Contractor will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Contractor to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are not limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Contractor for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Contractor and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Contractor shall procure and maintain, at its sole cost and expense, insurance coverage meeting or exceeding the requirements set forth in Section 14 of the City's Request for Proposals No. FIN-2026-01 ("RFP"). Such insurance shall remain in full force and effect for the duration of this Agreement and any applicable extended reporting periods. Contractor shall submit certificates of insurance and required endorsements to City no less than one (1) day prior to commencement of Services and upon each policy renewal. The required insurance shall include, at a minimum, the following:

6.5.1 Commercial General Liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate, covering bodily injury, property damage, personal and advertising injury, products/completed operations, and contractual liability.

6.5.2 AutomobileLiabilityinsurancewithlimitsofnotlessthan$1,000,000peraccident for bodily injury and property damage, covering owned, hired, and non-owned vehicles, if applicable.

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6.5.3 Workers' Compensation insurance as required by California law, together with Employer's Liability insurance with limits of not less than $1,000,000. Contractor shall require all subcontractors to maintain equivalent coverage for their respective employees.

6.5.4 Bankers' Professional Liability (Errors and Omissions) insurance with limits of not less than $1,000,000 per claim and $2,000,000 aggregate, covering negligent acts, errors, or omissions arising from the performance of banking and financial services. If coverage is on a claims-made basis, it shall include an extended reporting period of at least three (3) years after termination or expiration of this Agreement.

6.5.5 Cyber Liability or Data Breach insurance with limits of not less than $5,000,000 per occurrence or $5,000,000 aggregate, covering unauthorized access, data loss, breach notification, cyber-extortion, network intermption, regulatory proceedings where insurable, and liability arising from third-party service providers.

6.5.6 Financial Institution Bond (Fidelity Bond) coverage in an amount commensurate with Contractor's standard practice for institutions of its size and activity, covering employee dishonesty, forgery or alteration, computer fraud, funds transfer fraud, and loss of customer money or securities.

6.5.7 Insurance Conditions. All required policies shall:
(a) Be issued by insurers admitted and authorized to do business in the State of California, or otherwise approved in writing by City, and rated A:VIII or better by A.M. Best;
(b) Name the City of South Gate, its elected and appointed officials, officers, employees, and agents as additional insureds where applicable; (c) Be primary and non-contributory with respect to any insurance or selfinsurance maintained by City; (d) Include a waiver of subrogation in favor of City where permitted by law; and (e) Provide that coverage shall not be canceled, reduced, or materially altered without at least thirty (30) days' prior written notice to City.

6.5.8 Any claims-made policies shall have retroactive dates acceptable to City and shall be maintained, or extended reporting ("tail") coverage provided, for a period of not less than three (3) years following termination or expiration of this Agreement.

6.5.9 Contractor shall provide certificates of insurance and copies of required endorsements to City prior to commencement of Services and upon renewal of any policy. Failure to maintain required insurance shall constitute a material breach of this Agreement.

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6.6 Indemnification. Contractor agrees to indemnify, defend, and hold hamless City and/or any other City agency, including other employees, officers, and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Contractor's (including Contractor's employees, representatives, products, and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of the sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Contractor. The duty to defend is separate from and independent of the duty to indemnify. This obligation shall survive termination or expiration of this Agreement.

6.7 Compliance with Applicable Law. Contractor and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County, and City governments, without regard to conflict of law principles. Contractor shall comply with all federal and state laws and regulations applicable to its banking activities, including without limitation the Bank Secrecy Act, USA PATRIOT Act, Grarnm-Leach-Bliley Act, Regulations CC, D, E, P, and Z of the Federal Reserve, Nacha Operating Rules and Guidelines, and the California Government Code provisions governing the deposit and security of public funds (including Sections 53600 et seq. and 53630 et seq.).

6.8 Independent Contractor. This Agreement is by and between City and Contractor and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Contractor.

6.8.1 Contractor shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Contractor, or any of Contractor's employees, except as herein set forth, and Contractor expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants, or employees are in any maru'ier employees of City, it being distinctly understood that Contractor is and shall at all times remain to City a wholly independent contractor and Contractor's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within

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the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Contractor.

6.9 Contractor's Personnel.

6.9.1 All services required under the Agreement will be performed by Contractor, or under Contractor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Contractor shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer"s liability, workers' compensation, unemployment insurance, and Social Security.

6.9.4 Contractor shall indemnify and hold harmless City and all other related entities, officers, employees, and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts or omissions by Contractor in connection with the work performed arising from this Agreement.

6.9.5 Designated Personnel. The City's designated Relationship Manager shall be Michael Brody, Director and Senior Relationship Manager, Government Banking. The City's designated Senior Treasury Consultant shall be Prashant (Shawn) Gandhi, and the City's designated Client Services Advisor shall be Irene Pinedo. Contractor shall not reassign these designated personnel without prior written notice to and consultation with City. In the event of any reassignment, Contractor shall propose a replacement of comparable experience and qualifications, subject to City's reasonable approval.

6.10 Copyright. No reports, maps, or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Contractor. This Section shall not apply to Contractor's proprietary software, online banking platforms, or treasury management systems used to deliver the Services.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

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6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each ofthe Parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the dra'fting party shall not be applicable to this Agreement.

6.11.3 The article and section captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4 Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and as so executed, shall constitute an agreement which shall be binding upon all Parties hereto. Electronic signatures and signatures delivered by facsimile or electronic mail (PDF) shall have the same force and effect as original signatures.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished, or relating to Contractor's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, sub-consultants, and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its employees, sub-consultants, and agents.

6.14 Corrections. In addition to the above indemnification obligations, Contractor shall correct, at its expense, all errors in the work which may be disclosed during City's review of Contractor's reports, account statements, or transaction processing. Should Contractor fail to make such correction in areasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Contractor.

6.15 Files and Records. All files and records of Contractor pertaining to City shall remain subject to the access, audit, and retention requirements of this Agreement and applicable law. City's deposit account records, transaction histories, and account statements shall be retained by Contractor in accordance with applicable banking regulations and provided to City upon request.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of

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any of the provisions of this Agreement by the other Party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other Party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right or remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses, and attorneys' fees arising out of and/or connected with the negotiation, drafting, and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Contractor, and neither Party has made any representations to the other except as expressly contained herein. Neither Party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes, or modifications to this Agreement must be made in writing and appropriately executed by both City and Contractor

6.21 Notices, Venues, and Governing Law. This Agreement shall be governed by the laws of the State of California, without regard to conflict of laws principles. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

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TO CITY: WITH COURTESY COPY TO:

City of South Gate
Luis Frausto, Director of Administrative Services
8650 Califoi'nia Avenue
South Gate, CA 90280
Email: lfrausto@,sogate.org
Tel: (323) 563-9522
City of South Gate
Yodit Glaze, City Clerk
8650 California Avenue
South Gate, CA 90280
Email: yglaze(,sogate.org
Tel: (323) 563-9510
TO CONTRACTOR:

BMO Bank, N.A.

Michael Brody, Director, Senior Relationship Manager
GovernmentBanking i Institutional Markets
300 S. Grand Avenue, Suite 1200
Los Angeles, CA 90071
Tel: (562) 347-8661
Email: michael.brody@,bmo.com

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.23 Consultation with Attorney. Contractor warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Contractor agree that they have cooperated in the review and drafting of this Agreement. Accordingly, in the event of any ambiguity, neither Paity may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.

7. COLLATERAI,IZATION OF PUBLIC FUNDS. Contractor shall secure all City deposits in excess of FDIC insurance limits in accordance with California Goverent Code Sections 53651, 53652, and 53653, including the maintenance of eligible securities at the rates required by law (110o/o of deposits secured by Section 53651(a)-(j) instruments, or 150% for first trust deeds). Contractor shall serve as a depository qualified to receive deposits of public 'funds under California law and shall maintain records of pledged collateral as required by Section 53656.

Upon request, Contractor shall provide City with a current list of pledged collateral securing City deposits. Any FDIC pass-through assessment shall be charged in accordance with the schedule disclosed in Exhibit "B."

8. ACH AND PAYROLL TAX SERVICES. Contractor shall ensure 'full compliance with all applicable Nacha Operating Rules and Guidelines throughout the term of this Agreement, including forthcoming fraud monitoring and standardized Company Entry Description requirements. Contractor shall notify City of any :[uture Nacha rule changes that may impact

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City-originated or received ACH transactions and shall assist with timely implementation.

Contractor shall provide EFTPS and California state payroll tax origination via portal and file transmission, publish processing deadlines, monitor for rejects and Notifications of Change with same-day notification to City, and indemni'fy City for any penalties caused by bank error in connection with these services.

9. CONFIDENTIALITY AND PUBLIC RECORDS. City agrees to maintain the confidentiality of Contractor's proprietary and confidential business information to the extent permitted by law. Contractor agrees to maintain the confidentiality of all City financial information, account data, and customer information in accordance with the Gramm-LeachBliley Act, Regulation P, and all other applicable privacy laws and regulations. City is a public agency subject to the California Public Records Act (Government Code Section 7920.000 et seq.) and other legal requirements mandating disclosure of public records. Contractor acknowledges and agrees that: (a) documents and information provided to or generated by City in connection with this Agreement may be subject to disclosure under the Public Records Act or in response to subpoenas, court orders, or other legal process; (b) City shall not be liable to Contractor for any disclosure made in good faith pursuant to the Public Records Act or legal compulsion; and (c) if City receives a request for documents that Contractor has identified as confidential or proprietary, City shall, to the extent practicable and permitted by law, provide Contractor with reasonable notice prior to disclosure to allow Contractor the opportunity to seek a protective order or other appropriate remedy. The final determination as to disclosure shall rest solely with City.

10. CYBERSECURITY AND DATA PROTECTION. Contractor shall maintain administrative, technical, and physical safeguards that meet or exceed industry standards and applicable banking regulations, including but not limited to controls equivalent to those examined under FFIEC IT Examination Handbook guidance, SOC 1 and SOC 2 reporting frameworks, and U.S.-based data residency for City data.

Contractor shall notify City in writing of any actual or suspected cybersecurity incident involving City data within twenty-four (24) hours of discovery, and within two (2) hours if personally identifiable information is involved. Contractor shall cooperate fully with City in the investigation, mitigation, remediation, and required notifications, subject to applicable confidentiality and regulatory restrictions.

Contractor shall maintain and test business continuity and disaster recovery plans at least annually and shall provide summaries of testing results upon request, subject to applicable confidentiality and regulatory restrictions.

11. TRANSITION COOPERATION. Upon expiration or termination of this Agreement for any reason, Contractor shall fully cooperate with City and any successor financial institution to ensure an orderly transition of banking services. Such cooperation shall include, without limitation, the timely transfer of account information and historical data; coordination of deposit, disbursement, and ACH cutover dates; provision of voided checks, account closure documentation, and final account statements; and reasonable assistance with vendor and customer notifications. This Section shall survive termination or expiration of this Agreement for a period of not less than one hundred eighty (180) days.

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12. USE OF CITY NAME AND MARKETING. Notwithstanding any provision of Exhibit "C" or any other Contractor agreement to the contrary, Contractor shall not use the City's name, logo, seal, or any other identifying marks in any sales, marketing, advertising, or promotional materials, client lists, references, case studies, or press releases without the prior express written consent of the City. Any request for such consent shall be submitted to the Director of Administrative Services and shall include the specific proposed use and context. This restriction shall survive termination or expiration of this Agreement.

13. CONFLICT OF INTEREST CERTIFICATION (Gov. Code §§ 1090 and 87100).

Contractor certifies that it is aware of and shall comply with the requirements of California Government Code sections 1090 and 87100 et seq. Contractor certifies that no officer, employee, or agent of the City has a financial interest, direct or indirect, in this Agreement or in the compensation to be paid hereunder. Contractor further certifies that it has not la'iowingly provided, and will not la'iowingly provide, any gi:tt, honorarium, or economic benefit to any City official, employee, or agent that would violate state or local conflict-of-interest laws.

Contractor shall immediately notify City in writing if any actual or potential conflict of interest arises during the term of this Agreement.

14. NO CONTINGENT FEE LOBBYING CERTIFICATION. Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or execution of this Agreement. For breach or violation of this warranty, City shall have the right to terminate this Agreement without liability and, at its discretion, to deduct from the contract price or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

15. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB 1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision is made to award an agreement. Therefore, the City requires that Contractor fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of this Agreement.

16. PROPOSAL COMMITMENTS. All material representations, staffing commitments, service descriptions, reporting features, and performance obligations contained in Contractor's proposal dated April 6, 2026, including but not limited to the five-year fixed pricing commitment, ECR of 3.05%, Hybrid account interest rate of 3.00%, $25,000 Loyalty Credit, and six-month account analysis fee waiver, are deemed contractual obligations and enforceable under this Agreement unless expressly superseded by the terms of this Agreement.

17. EFFECTIVE DATE. The effective date of this Agreement is May 26, 2026, and will remain in effect for an initial term of five (5) years from said date, with up to five (5) one-year renewals at the City's sole discretion, unless otherwise terminated in accordance with the terms of this Agreement.

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[Remainder of page left blank intentionally.]

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ll 588
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

BY:

Rob Houston, City Manager
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

Raul F. Salinas, City Attomey
BMO BANK, N.A.:

By:

Michael Brody, Director, Senior Relationship
Manager
Dated:

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t'b589
EXHIBIT "A"
(Scope of Services)
[The City of South Gate Requestfor Proposals No. FIN-2026-01 for Banking Services, dated February 26, 2026, including all written addenda, is attached and incorporated herein by reference.7

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EXHIBIT "B"
(Contractor's Proposal)
[BMO Bank, N.A. proposal in response to RFP No. FIN-2026-01, datedApril 6, 2026, including the CostProposal Fee Schedule,is attached and incorporated hereiri by reference.]

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21)
591
EXHIBIT "C"
(Contractor's Standard Terms and Treasury Management Service Agreements) [BMO Bank, N.A. standard terms artd conditions, deposit account agreements, and treasury management service agreements applicable to the Services, subject to the Order of Precedence setforth in Section l.l.]

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Request for Proposals
For
Banking Services
RFP No. FIN-2026-01
All-AmericaCity
Prepared by:

The City of South Gate
Administrative Services Department
Luis Frausto, Director of Administrative Services
Posted: February 26, 2026
Due: April 6, 2026
City of South Gate
8650 California Avenue
South Gate, CA 90280
593
Table of Contents

1. Overview

1.1 Purpose

1.2 Background

1.3 0bjectives..........................

2. Proposal Schedule

2.I Written Questions and Clarifications

2.2 Pre-Proposal Meetings (Optional

3. Proposal Process

3.I Deadline

3.2 Questions

3.3 Execution of

3.4 Proposal Submission:

4. Minimum Qualifications

5. Scope of Services/Requirement Specifications

5.1 Core Banking Services

5.2 Remote Deposit Capture and Image Cash Letter (ICL) Processing

5.3 Cash Vault & Coin Services

5.4 Local Agency Investment Fund (LAIF)
4 4
4 4
s
s
5 6
6 6
6 6
7 7
7 8
9 9

5.5 Disbursement

5.6 Payroll Direct Deposit.

5.7 Electronic Funds Transfer (EFT) and Payment Services

5.8 Bank Balances

5.9 Check Image Retention and Retrieval

5.10 Return Item Processing

5.11 Daily Overdraft (DOD) Facility

5.12 Account Statements and Analysis

5.13 Account Reconciliation

5.14 Information Reporting

5.15 Cash Analytical Tool

5.16 Collateralization & Earnings

5.17 Implementation and Transition Plan

5.18 Customer Service and Relationship Management 18
Banking and Related Services l RFP FIN-2026-01 l Administrative Services 12 594

5.19 Cybersecurity and Data Protection

5.20 Value-Added Services

6. Proposal Content Requirements

6.1 Proposed Organization and Content

7. Evaluation and

8. Term and Renewal
Selection

9. Contract Management

10. Contract Payment

11. Legal and Contractual

12. Acronyms and Definitions

13. Solicitation Terms & Conditions
Requirements

14. Contract Terms & Conditions

15. Protest Procedures

16. Attachments
19 33
Banking and Related Services l RFP FIN-2026-01 l Administrative Services l 3 595

1. Overview

1.I Purpose
The City of South Gate (City) invites qualified financial institutions to submit proposals to provide secure, efficient, and innovative banking and related services in accordance with this RFP. The City seeks to establish a five-year agreement with up to Five optional oneyear extensions, subject to satisfactory performance and City Council approval. The selected institution will safeguard public funds, enhance liquidity management, and support operational efficiency in compliance with State and Federal law.

1.2 Background
The City of South Gate was incorporated on January 20, 1923 under the general laws of the State of California. South Gate encompasses 7.49 square miles and is located in the heart of the Los Angeles Metropolitan area approximately 10 miles south of downtown Los Angeles. Services provided by the City include administration, public works, planning and building, police, and parks and recreation. As of 2025, the City's population is approximately 96,547. The population of this working class city is predominately Latino and overwhelmingly young with nearly one-third of the population under the age of 18 years.

Centrally located, South Gate is an ideal location for commerce with downtown Los Angeles, Los Angeles International Airport, and the Ports of Los Angeles and Long Beach all within a 15-mile radius. The City has a diverse mix of residential, commercial and industrial areas.

The City has a council-manager form of government. Policy-making and legislative authority are vested in the governing City Council, which consists or five Council Members, including the Mayor and Mayor Pro-Tem. The City Manager is responsible for carrying out the policies and ordinances of the City Council, for overseeing the day-today operations of the City, and for appointing the heads of the City's departments. The City Council is elected on a non-partisan, at-large basis. Council Members are elected to four-year staggered terms with two or three Council Members elected every two years.

The City of South Gate currently maintains a primary commercial banking relationship with one depository institution. It is the City's preference to maintain all commercial banking services with one financial institution to maximize cash flow and minimize administrative costs. The City encourages financial institutions to submit the most comprehensive proposal possible offering the highest quality of service while providing opportunities for improving the current management of cash flow. The City is also interested in various technological advances that could improve banking, cash management, and customer service capabilities.

1.3 0bjectives
Secure a financially sound, service-oriented public depository.

Consolidate banking relationships while maintaining strong internal controls.

Improve cash management and electronic service capabilities.

Ensure full compliance with all laws governing public deposits.

Banking and Related Services i RFP FIN-2026-C)1i Administrative Services 14 25 596
Establish transparent, itemized pricing for each service. o Proposers may note 'Not Applicable' or provide estimated pass-through pricing where services are City-contracted (e.g., armored car).

2. Proposal Schedule
Mil'ii:€60ffi'- ' "" - '- Dare " 'a - ' -"' a" a-" - a o " - ' RFP Release Thursday, February 26, 2026
Written Questions Due Wednesday, March 11, 2026
City Responses Posted Wednesday, March 18, 2026
Proposals Due Monday, April 6, 2026 - 5:00 PM (PST)
Interviews (if held) To Be Determined
City Council Award (tentative) Tuesday, May 13, 2026.

Implementation /Conversion Within sixty (60) days of contract award.

The City reserves the right to modify this schedule, including extending deadlines or adjusting milestone dates, as it deems necessary in the best interest of the City. Any changes will be communicated to proposers via email or through written addenda.

2.I Written Questions and Clarifications
Proposers may submit written questions or requests for clarification regarding this RFP to the City's designated contact by the date specified in the RFP Schedule. All questions shall be submitted via email with the subject line "Banking Services RFP - Question." The City will compile and post written responses to all material questions on its procurement webpage or designated portal. Responses shall be considered official addenda to this RFP.

2.2 Pre-Proposal Meetings (Optional)
At the City's discretion, a pre-proposal meeting may be scheduled to address process or operational questions. Attendance is optional and not a prerequisite for proposal submission.

Proposers wishing to request a conference call must submit their request in writing no later than five (5) business days before the submission deadline.

All information shared during such meetings will be documented and distributed to all proposers through an official addendum to ensure equal access to information Banking and Related Services l RFP FIN-2026-01 l Administrative Services 15 '2§ 597

3. Proposal Process

3.1 Deadline
All proposals must be delivered to the City no later than 5:00 p.m. on Monday, April 6, 2026. Late submissions or proposals delivered via fax will not be accepted.

The City of South Gate reserves the right to award or reject bids in part or in whole and on any basis it deems in the best interest of the City.

3.2 Questions
Questions about this Request for Proposal should be e-mailed to Rick Pyles, Accounting Manager, at rpylespsoqate.orq. The title on the subject line should read "RFP for Banking Services." City staff wili send e-mail responses as well as post them on the City's website.

3.3 Execution of Agreement
The successful Proposer will be required to execute a Professional Services Agreement with the City of South Gate. The form of agreement will be provided to the selected proposer following City Council award. The selected proposer shall comply with all requirements of said Agreement, including the terms and conditions set forth in Section 14 of this RFP.

3.4 Proposal Submission:

Please note that a Cost Proposal (Fee Schedule) needs to be included in the submission. Each service component is priced separately (per-item pricing); earnings credit rate methodology and current rate, minimum balance requirements, and early termination fees should be outlined.

Submit Paper Proposals To: Yodit Glaze, City Clerk
City of South Gate
8650 California Avenue
South Gate, CA 90280
[email protected]
A-ND
Submit Electronic Copy To: Rick Pyles, Accounting Manager City of South Gate
8650 California Avenue
South Gate, CA 90280
rpy1es(a,sogate.orq
Format: Please mail three (3) printed copies, including one (1) signed original to City Clerk, and
submit one (1) electronic (PDF) copy via email to the Accounting Manager by 5:00 p.m., Monday, April 6, 2026.

Banking and Related Services i RFP FIN-2026-01 l Administrative Services l 6 277598
All financial institutions are encouraged to be creative and innovative in responding to this RFP. Discuss any creative pricing or payment options the bank can provide.

Describe alternate approaches to the requested services where feasible or additional services offered or recommended, which may not be specifically requested but of benefit to the City. Late proposals will not be accepted; the City's time clock will govern receipt.

Proposal Format: A proposing financial institution must follow the instructions for preparing the proposal in the prescribed format. Please answer the questions in each section. Do not include any extraneous or marketing information.

No Proposal: If a proposer cannot meet a service requirement or section of the proposal, then "No Proposal" should be indicated. An alternative equivalent service may be offered.

Contracted Services: If a service is provided by a third party, please indicate this clearly and provide name of third party company(ies).

4. Minimum Qualifications

4. State or National bank located in California per Gov. Code §53635.2.

2. Member of the Federal Reserve System and insured by the FDIC.

3. Qualified public depository per Gov. Code §53649 and compliant with requirements of §53651 and §53652.

4. Designated relationship manager with authority for local decision-making.

5. Proven experience serving public-sector clients of comparable size and complexity.

Preference will be given to proposers with a full-service branch within the City, or within five (5) miles of the City; however, proposers without such a branch must demonstrate how equivalent in-person service levels will be maintained (e.g., through armored transport, courier service, or designated relationship officers on site).

5. Scope of Services/Requirement Specifications

5.I Core Banking Services
A. The Contractor must establish all required operating bank accounts to meet the banking needs of the City and maintain accurate records of activity in those accounts.

B. The Contractor must fulfill orders for currency and coin through the City's armored car courier.

C. Contractor shall give same-day credit when deposits are made before the published cutoff and meet Fed clearing eligibility; otherwise, next-day credit applies.

D. Contractor shall provide immediate credit for cash deposits.

E. Contractor shall deposit both pre-encoded and un-encoded checks.

Bankingand RelatedServicesl RFPFIN-2026-01l AdministrativeServices17 599
F. Contractor shall provide advice, details, and research for any deposit adjustments within 24 hours, not counting weekends and official City holidays.

G. A copy of the affected deposit slip shall accompany the contractor's adjustment for deposit errors.

H. Contractor shall re-clear all returned items at least once, with special Returned Item reporting.

I. Earnings Credit Rate (ECR) is credited monthly by the Contractor based upon the average collected balance. Contractor shall specify the basis for the proposed rate and the method to be used in calculating the rate. o The City's current ECR is O.80 % (as of act 2024). Proposers shall state index (e.g., Fed Funds Effective Rate less x bps) used to determine proposed ECR.

J. Provide daily balance and transaction reporting by 7:00 a.m. PST.

K. Offer sweep or overnight investment options consistent with the City's Investment Policy.

L. Support Positive Pay with Payee Validation, check imaging, and stop-payment functionality.

M. Provide online portal access for account management, reporting, and file transmission.
5,2 Remote Deposit Capture and Image Cash Letter (ICL) Processing The Contractor shall provide Remote Deposit Capture (RDC) services enabling the City to scan and transmit check deposits electronically from authorized City facilities. The system shall ensure secure encryption and transmission of check images and MICR data to the financial institution, provide same-day confirmation of successful deposit transmission, and allow same-day or next-day credit posting in accordance with the Contractor's published daily cutoff schedule. The City may request multiple scanners, mobile deposit devices, or user licenses to accommodate distributed deposit locations.

The Contractor shall process all electronic deposits through Image Cash Letter (ICL) exchange consistent with Federal Reserve Bank standards (ANSI X9.37 format). RDC deposits shall be aggregated into ICL files for clearing and settlement through the Federal Reserve or other recognized clearing networks. The Contractor shall describe in its proposal the ICL workflow, clearing partners, and cutoff times For same-day posting.

Minimum service requirements include:

A. Process deposits originating from remote City locations through local branches, cash vaults, or designated remote deposit channels.

B. Provide secure, online access to deposited item images and transaction status.

C. Provide online tools for deposit reconciliation, including access to check images, batch totals, and credit posting dates.

D. Provide City Finance staff with role-based access to deposit reports and images by location or department.

E. Ensure all RDC deposits are incorporated into ICL files for overnight clearing and settlement.

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F. Maintain full compliance with the Check 21 Act, Regulation CC, and Federal Reserve ICL standards.

G. List all applicable transaction, per-item, and equipment-related Tees for RDC and ICL processing separately in the Pricing Schedule.

H. Certify scanners meet FIPS 140-2 encryption standards for public-sector data.

5.3 Cash Vault & Coin Services
A. Contractor shall count, verify, and deposit coins and currency. The City rarely makes branch deposits; most currency and coin deposits are delivered via armored courier.

B. Contractor shall verify the deposit amount against the deposit slips that accompanied the bagged coins and currency.

C. Contractor must post and report each deposit processed and identify the deposit location in the transaction reference data field as part of daily information reporting.

D. Accept deposits of coin and currency through designated local branch or vault locations.

E. Provide same-day credit for deposits made before the bank's cutoff time.

F. Supply coin and currency upon request via a secured online portal; maintain dual-control protocols.

G. Establish multiple delivery and deposit pick up locations as designated by the City.

H. Fulfill orders for currency and coin through armored car service provider.

I. Contractor shall provide a list of Cash Vault Operation Center locations.

J. Cash Vault Operations Center must be conveniently located within a reasonable distance of the City.

5.4 Local Agency Investment Fund (LAIF)
The City maintains accounts at Local Agency Investment Fund (LAIF), an investment alternative for California's local governments offered by the State Treasurer's Office. The City deposits and redeems funds from the accounts. Required services:

A. Contractor shall be an approved State of California depository.

B. Contractor shall be familiar with the LAIF investment program.

C. Contractor shall have established capabilities to process automatic deposits at LAIF as instructed by the City.

D. Disclose per-transfer fees (to/from LAIF), same-day and next-day cutoff times, and confirm direct DDA connectivity with the State Treasurer/Controller (or equivalent pathway).

5.5 Disbursement Services
The Contractor shall provide comprehensive disbursement services that support efficient, secure, and fully automated payment processing for City operations. Services shall include controlled disbursement, Positive Pay with Payee Validation, electronic disbursements (ACH, wire, and EFT), and online reporting and integration capabilities.

Bankingand RelatedServices l RFP FIN-2026-01l AdministrativeServices l 9 30 601
All systems must support role-based security, configurable authorization thresholds, and robust audit trails.

Minimum Service Requirements
A. Controlled Disbursement: Provide controlled disbursement services with first and second presentments available by 7:00 a.m. Pacific Time each business day. Support zero-balance and payroll accounts as needed to optimize daily liquidity and reconcilement.

B. Positive Pay and Payee Validation: Provide Positive Pay with Payee Validation to prevent fraudulent check clearing. The City shall transmit check-issue files electronically.

The Contractor shall make all exception items available online for review and decision prior to final posting and maintain an electronic archive of exception decisions for at least 12 months. The City's ERP currently supports export of payee name for Positive Pay with Payee Validation.

C. Stop-Payment Management: Provide online stop-payment functionality that allows immediate cancellation upon entry. Canceled or stopped items must remain flagged as canceled for a minimum of six (6) months from the issuance date to prevent redeposit or reprocessing. The system shall generate confirmation receipts and maintain a searchable log of all stop-payment activity.

D. Cleared Check and Image Access: Provide monthly electronic transmission of all cleared checks (front and back images) and real-time online access to check images and related information for reconciliation and audit purposes. Images shall remain available online for at least 90 days affer clearing and retrievable on demand for seven (7) years.

E. Electronic Disbursements (ACH, Wire, and EFT): Facilitate secure electronic disbursements, including EFT, wire, and ACH transactions.

Provide dual-authorization functionality for ACH and wire transfers, with configurable approval thresholds based on user role, dollar amount, and transaction type.

Support multi-Factor authentication (MFA) and emorce separation-or-duties between initiators and approvers.

Maintain clear published cutoff times for same-day and next-day ACH and wire transactions. At a minimum, same-day ACH requests submitted by 12:00 p.m.

PT and domestic wire transfers submitted by 1 :OO p.m. PT shall be processed the same business day, unless otherwise agreed.

Provide ACH debit-block and filter capabilities and support vendor payments using NACHA-compliant file formats.

F. Reporting and Integration: Provide online reporting tools For all disbursement activities, exception items, and reconciliation history, with export formats compatible with Bankingand RelatedServices I RFP FIN-2026-01l AdministrativeServices l 10 31 602
the City's financial and payroll systems (CSV, Excel, and BA12). Reports shall include user identifiers, approval timestamps, and audit logs documenting each transaction's lifecycle.

5.6 Payroll Direct Deposit
The City runs payroll on a biweekly basis. Approximately 95% of payroll is disbursed via direct deposit. The remaining 5% of payroll disbursement is issued via checks and payroll cards each payroll cycle.

Required services:

A. Payroll direct deposit file transmission via SFTP (Secure File Transfer Protocol).

B. ACH pre-note capability.

C. Bank confirmation/acknowledgment via email or online reporting upon receipt of file transmission, detailing the bank account, settlement date, item counts, and total dollars.

D. Provide ACH Return and Notification Report for any ACH reject or incorrect bank information used, via email or online reporting.

E. Contractor shall provide free payroll check cashing service at no charge to City employees.

F. Provide EFTPS and State payroll tax origination via portal and file transmission; publish deadlines; monitor for rejects/NOCs with same-day notification; and indemnify the City for penalties caused by bank error.

5.7 Electronic Funds Transfer (EFT) and Payment Services The City processes daily electronic payments through the Automated Clearing House (ACH) network and wire transfer system, including vendor disbursements, payroll direct deposits, and recurring payments. The City also processes a limited number of international and foreign currency wire transfers.

Minimum service requirements include:

A. ACH Processing: Provide ACH credit and debit origination capabilities through secure electronic transmission using NACHA-compliant file formats and/or the Contractor's online banking portal.

B. Same-Day ACH: Provide same-day ACH functionality For eligible transactions, in accordance with NACHA rules, with clear cutoff times for same-day settlement.

C. Wire Transfer Services: Provide a secure, web-based platform to initiate wire transfers (domestic and international) with dual authorization controls and multifactor authentication (MFA). Support authorized wire drawdowns where applicable.

D. Incoming Electronic Transfers: Offer Universal Payment Identification Codes (UPICs) or equivalent secure EFT identifiers to protect the City's bank account information while receiving ACH payments.

E. Fraud Prevention Controls: Provide ACH debit blocking and filtering tools that allow the City to specify authorized originators and automatically reject unauthorized debit attempts.

Banking and Related Servicesi RFP FIN-2026-01 l Administrative Servicesl 11 2)1603
F. Intra-Bank Transfers: Provide a secure method for real-time intra-bank transfers between City accounts with confirmation and audit trail.

G. Audit and Reporting: Provide online access to ACH and wire activity reports, confirmations, and audit logs, exportable in formats compatible with the City's ERP or financial system.

H. The Contractor shall ensure full compliance with all applicable Nacha Operating Rules and Guidelines throughout the term of the contract, including forthcoming fraud monitoring and standardized Company Entry Description requirements.

The Contractor shall notify the City of any future Nacha rule changes that may impact City-originated or received ACH transactions and assist with timely implementation.

5.8 Bank Balances
During the past 12 months, the City maintained an average daily collected balance of approximately $25 million. Balances resulting in net earnings credit are applied to offset bank service fees and bank supplies.

Required services:

A. Contractor shall provide earnings credit based on the consolidated bank balance of all the City's bank accounts.

B. Bank balances resulting in net earnings credit shall be applied to offset bank service Fees and bank supplies.

5.9 Check Image Retention and Retrieval
The Contractor shall maintain electronic images of all cleared checks (front and back) for a minimum of seven (7) years. Canceled or paid check images shall be accessible to the City online for at least 90 days after clearing and retrievable on demand thereafter. The Contractor shall provide images or photocopies of checks within one (1 ) business day of the City's request, at no additional cost.

5.10 Return Item Processing
The Contractor shall automatically re-present any returned deposited items (e.g., NSF checks) for payment a second time prior to final return. If an item is returned a second time, the Contractor shall debit the City's account for the item amount and provide written or electronic notification, including a copy of the returned check, to designated City Finance staff no later than the same business day the debit occurs.

5.11 Daily Overdraft (DOD) Facility
The Contractor shall provide the City with a Daylight Overdraff Facility to accommodate temporary intraday overdrafts that may occur due to timing differences between deposits and disbursements. The facility shall include an appropriate intraday credit limit sufficient to meet the City's operational needs. No fees or interest shall be assessed for daylight overdrafts that are fully cleared by the end of the business day.

Include shortfall alerts at defined thresholds; same-day phone/email escalation; and hourly updates as reasonably practicable until resolved. The City does not currently Bankingand RelatedServices l RFP FIN-2026-01l AdministrativeServices1l2 33 604
utilize a formal daylight overdraft line; proposer should indicate recommended limit and related controls.

5.12 Account Statements and Analysis
The Contractor shall provide detailed account statements, account analysis statements, and annual summary statements to support reconciliation, audit, and performance evaluation. All statements shall be available electronically and in formats compatible with the City's financial system.

Minimum service requirements include:

A. Monthly Account Statements
Provide monthly bank statements for all City accounts within three (3) business days after the end of each calendar month. Statements shall include all deposits, checks, electronic transactions, and adjustments, with:
a. Deposits listed chronologically by posting date;
b. Checks listed in numerical order; and
c. Miscellaneous debits and credits listed separately in date order.

Statements shall be accessible electronically in PDF and CSV formats.

B. Monthly Account Analysis Statements
Provide a monthly account analysis for all City accounts (except zero-balance accounts) within ten (10) business days following month-end. The analysis shall include:
d. Detailed breakdown of service volumes and charges by type; e. Earnings Credit Rate (ECR) applied; and
f. Computation of net or offset balances.

The City reserves the right to verify all charges and reconcile the analysis against contractual pricing schedules.

C. Annual Account Summary
Provide an annual summary statement within five (5) business days after the close of the City's fiscal year (June 30). The summary shall include:
g. Monthly comparative data by major service category;
h. Annual totals for transactions processed and collected; and i. Average ledger and collected balances by month.

All data must reflect actual volumes and costs and be provided in a format that can be imported into the City's financial system for trend analysis.

Banking and Related Services l RFP FIN-2026-01 l Administrative Services 113 605

5.13 Account Reconciliation
The Contractor shall provide timely account reconciliation services and reporting to support the City's monthly closing and audit requirements. The City performs full and partial reconciliation for all active accounts and closes each accounting month by the fifth business day of the following month. All reconciliation reports, statements, and electronic files must be made available promptly to meet this schedule.

Minimum service requirements include:

A. Timely Delivery: Provide all end-of-month account reconciliation reports, paid item files, and bank statements no later than the third (3rd) business day following month end.

B. Electronic Data Files: Provide daily electronic paid-item files compatible with the City's ERP or other financial system. Files shall include check numbers, issue dates, amounts, and posting dates, and be available via secure transmission or portal download.

C. Reconciliation Reporting: Provide both full and partial reconciliation reports summarizing all checks issued, paid, outstanding, voided, or canceled. Reports shall be available online and transmitted to the City no later than the second business day after the close of each reconciliation period.

D. Detailed Reports: Provide the following reports for each accounting period:

1. Issue Recap Report - List of all issued checks by check number, issue date, and amount, including subtotals per page and a grand total.

2. Checks Paid Report - List of all paid checks, clearly identifying unregistered, stop-payment, and voided items.

D. Outstanding Check Register: List of all unpaid checks as of month end, including check number, issue date, and amount.

E. Stale-Dated Check Report: Identify all checks aged more than 180 days from issuance, including check number, date, payee, and amount.

F. Stop Payment and Cancellation Report: Identify all checks subject to stop payment or cancellation, including issuance and stop dates, check number, payee, and amount.

G. Miscellaneous Advice Report: Summarize all one-time debit and credit memos (advices) for the period, including transaction type, amount, and description.

E. Integration and Access: Ensure all reconciliation reports and files are accessible via the Contractor's secure online portal and downloadable in standard formats (BA12, CSV, Excel, or PDF).

5.l41nformation Reporting
The Contractor shall provide comprehensive online information reporting and account management services to support the City's daily cash management, reconciliation, and internal control processes. The system shall provide real-time and prior-day information Banking and Related Services l RFP FIN-2026-01 l Administrative Services 1l4 606
for all City accounts and users, and be accessible through a secure, web-based portal with multi-factor authentication and role-based permissions.

Minimum service requirements include:

A. Comprehensive Account Reporting: Provide online access to detailed account information, including prior-day ledger and available balances, current-day activity, posted credits and debits, wire transfers, ACH transactions and returns, deposits, and controlled disbursement activity.

B. Secure Online Portal: Provide an online information reporting platform accessible through standard web browsers (e.g., Microsoff Edge, Google Chrome) with multi-factor authentication and distinct user permission levels for City-authorized users.

C. Data Export and Integration: Provide daily download capability for Demand Deposit Account (DDA) balances and activity in multiple formats, including ASCII text, BAI v2 (or newer), CSV, Excel, PDF, and HTML, compatible with the City's ERP system.

D. Dashboard and Alerts: Provide a configurable dashboard that displays real-time alerts and notifications for key banking events, including but not limited to:
i. Transactions or wires pending approval
ii. Positive Pay exceptions requiring review
iii. Availability of new bank statements or reports
iv. Detection of unauthorized or suspicious transactions (ACH, wire, or V.
portal access)
Failed or returned transactions
vi. Password resets or lockouts
E. File Transmission and Confirmation: Provide automatic confirmation or all files transmitted to or from the City, including ACH and Positive Pay files. File acknowledgments and return notifications (e.g., ACH Return and Notification of Change (NOC) reports) shall be delivered electronically and securely to designated City contacts.

F. Training and Support: Provide initial and ongoing training, user documentation, and online help resources to ensure City staff can effectively use all features of the online reporting system.

G. Comprehensive Coverage: Ensure the online reporting system includes visibility into all banking services the City utilizes, including deposits, disbursements investments, and fraud protection tools.

H. Allow for multi-user audit trail download.

I. Retain all data for a minimum of seven years.

5.15 Cash Analytical Tool
The City prefers the use of cash analytical/forecast tool provided by Contractor, if available, as part of its cash management service where daily and historical bank transactions can be directly populated and exported in order to prepare for daily cash forecast expediently, as well as project revenue and funding needs.

Bankingand RelatedServices l RFP FIN-2026-01l AdministrativeServices1l5

31.r607
Required services:

A. At a minimum, the Contractor shall have a password-protected secure online system that provides the following: Daily detailed report of ledger, collected, and available balances in aggregate for all linked accounts and for individual accounts.

B. Daily interaction reporting both currenUintraday and prior day reporting at the account level which will provide details by transaction type.

C. Account details for a minimum of eighteen months; two years is preferable.

D. Ability to customize reporting based on BAI codes and/or filtering of transactions E. Ability to schedule and/or transmit reports (e.g., daily, weekly, monthly, etc.) F. An automated cash-flow reporting tool that will analyze historical data and will render models at the account level.

5.16 Collateralization & Earnings
A. Maintain collateral with market value not less than 110 % of City deposits beyond FDIC coverage.

B. Provide monthly collateral reports identifying CUSIPs, par, and market values.

C. Specify the Earnings Credit Rate (ECR) methodology and index basis.

D. Substitution of collateral must be pre-approved in writing by the City.

5.17 Implementation and Transition Plan
The Contractor shall provide a comprehensive, coordinated, and timely implementation and transition plan to ensure uninterrupted City operations during the conversion of banking services. The plan shall be developed in collaboration with the City's Administrative Services Department and approved prior to commencement.

A. Project Management and Staffing

1. Assign a dedicated Project Manager experienced in public-sector banking conversions as the City's primary point of contact.

2. Develop a detailed project schedule identifying key tasks, milestones, deliverables, dependencies, and responsible parties.

3. Provide sufficient qualified staff and subject-matter experts to support all phases of conversion, including information technology, treasury, accounting, merchant, and payment systems.

B. Implementation Planning, Coordination, and Testing
The Contractor shall provide a coordinated implementation plan that ensures a smooth, efficient, and fully tested transition of banking services to the new depository relationship.

1. Implementation Plan: Submit a written Implementation and Conversion Plan detailing all transition activities, key milestones, responsible parties, required City Bankingand RelatedServices l RFP FIN-2026-01l AdministrativeServices1l6 608
resources, and system interfaces (e.g., ERP, payment processors, lockbox, merchant, and ACH platforms).

2. Coordination with City and Incumbent Bank: Work collaboratively with the City and the incumbent financial institution (currently BMO Bank, N.A.) to migrate accounts, data, and automated transactions. The Contractor shall participate in joint planning meetings with City Finance and Information Technology staff and shall provide regular progress updates summarizing completed milestones, outstanding issues, and upcoming activities.

3. Implementation Schedule: Provide a phased implementation schedule that minimizes disruption to City operations and allows department-by-department cutover where feasible. Include specific timelines for third-party integrations.

4. Testing and Validation: Conduct comprehensive system and data validation testing before go-live, including but not limited to ACH and wire transmissions, Positive Pay, Remote Deposit Capture (RDC/ICL), and account-reconciliation file transfers. Testing shall confirm that all integrations function as intended and that internal controls are preserved.

5. Parallel Processing: If requested by the City, support a 30- to 60-day parallel processing period to verify that deposits, disbursements, and reporting interfaces function accurately under real operating conditions.

6. Documentation and Issue Resolution: Maintain an issue log and an action-item tracker during the implementation and testing phases and make this documentation available to the City upon request. Detailed testing logs, confirmation reports, and corrective-action documentation shall be provided upon the City's request or during active testing phases to confirm the successful completion of required validations.

C. Training and Documentation

1. Provide comprehensive training for all City departments involved in banking operations-both on-site and remote-before system go-live.

2. Deliver user manuals, quick-reference guides, and procedural documentation describing system functions, roles, and responsibilities.

3. Include estimated training duration, staff effort, and required City resources in the implementation plan.

D. Transition Timeline and Continuity

1. The City's existing banking agreement remains in effect through June 2026. The awarded Contractor shall maintain full readiness to assume operations no later than 90 days after contract execution, unless otherwise agreed in writing.

Banking and Related Services I RFP FIN-2026-01 l Administrative Services 1l7 609

2. The City anticipates a 30-60-day overlap period; proposers should include any associated costs or resource assumptions in their implementation plan.

3. All historical data, ACH templates, wire authorizations, Positive Pay issue files, and merchant or lockbox configurations shall be securely migrated or reestablished. Written comirmation of completion shall be provided prior to deactivation of prior accounts.

E. Post-Implementation and Disentanglement Support

1. Upon contract expiration or termination, the Contractor shall fully cooperate with the City and any successor bank to ensure an orderly transition.

2. Provide access to all relevant data, reports, and transaction history.

3. Coordinate transfer of automated transactions and electronic-banking services.

4. ASSiSt the City in closing legacy accounts once all outstanding transactions clear, ensuring accurate reconciliation and confirmation of final balances.

5.18 Customer Service and Relationship Management
The Contractor shall provide a high level of customer service and relationship support to ensure responsive communication, prompt issue resolution, and continuity of service for all City banking operations
Minimum service requirements include:

A. Dedicated Service Team: Assign a dedicated customer service team located within the Pacific Time Zone to support the City's daily banking needs, available during normal City business hours (7:00 a.m. - 6:00 p.m. PT). Provide an updated contact list including Relationship Manager, customer service officers, and technical support staff.

B. Relationship Manager: Designate a Relationship Manager (Vice President level or equivalent) experienced in public sector banking, with authority to coordinate all services, resolve issues, and provide consultation on new products or enhancements. The Relationship Manager shall be available for onsite or virtual meetings as requested by the City, and at least annually for a formal relationship reVleW.

C. The Contractor shall define and maintain measurable Service Level Agreements (SLAs) covering response times, issue resolution, and system availability. The City seeks assurance of service continuity and accountability for downtime impacting daily operations. The Contractor shall identify any remedies or service credits customarily provided to clients in the event of service disruptions or SLA noncompliance. The City requests disclosure of standard SLA metrics and any remedies customarily provided. Service credits will be negotiated during contract finalization.

Banking and Related Services l RFP FIN-2026-01 l Administrative Services 118 610
D. Customer Support and Availability: Provide responsive customer service for transaction inquiries, research requests, and troubleshooting of operational or technical issues.

1. Initial response within the same business day;

2. Resolution or status update within one (1 ) business day of initial contact;

3. After-hours support for technical iSsues (e.g., file uploads, ACH/wire processing) available until 9:00 p.m. PT.

4. Provide Call Center support from 6:00 a.m. to 5:00 p.m. PT.

E. Research and Documentation: Provide copies of checks or other requested documents within 24 hours of request. Maintain and provide accurate account analysis statements and reconcile service usage and pricing with the City upon request.

F. Training and Service Reviews: Provide ongoing training for City staff on bank systems, services, and account analysis. Conduct periodic service reviews with City Finance staff to assess performance, discuss enhancements, and identify efficiency improvements.

G. Notifications and Alerts: Provide real-time alerts or notifications for key banking events, including failed file transmissions, account overdrafts, unauthorized transactions, or failed user authentications

5.19 Cybersecurity and Data Protection
The Contractor shall maintain comprehensive information security, cybersecurity, and data-protection programs consistent with financial-industry regulations, FFIEC guidance, and applicable public-sector requirements. All systems, applications, and third-party providers supporting City operations shall comply with the controls described below.

A. Governance and Oversight

1. Maintain a documented Information Security and Cyber Risk Management Program, including incident-response, business-continuity, and disaster-recovery plans applicable to public-sector clients.

2. Provide annual independent audit reports (SOC 1/SOC 2 Type II or SSAE-18) issued by a licensed AICPA-credentialed auditor.

3. Align policies and controls with recognized frameworks such as ISO/IEC 27001, 27002, and NIST SP 800-53.

4. Ensure that all subcontractors and third-party service providers follow equivalent security protocols and are contractually bound to confidentiality and breachnotification standards.

B. Data Protection and Residency
Bankingand RelatedServices l RFPFIN-2026-01l AdministrativeServices1l9 '%O
611

1. Protect City data in transit and at rest using industry-standard encryption (e.g., AES-256).

2. Store and process all primary City data within the continental United States; use of secondary or disaster-recovery sites outside the U.S. requires prior written City approval.

3. Sanitize or destroy media containing City data prior to reuse or disposal, in compliance with NIST SP 800-88.

C. Application and Access Security

4. Require multi-factor authentication (MFA) for all users and administrators and enforce strong password policies.

2. Support role-based access control (RBAC) and automatic account deprovisioning after defined inactivity.

3. Maintain comprehensive audit trails of user and administrative activity, with reporting and alerting available to City administrators.

4. Implement secure session management, timeouts, and re-authentication to prevent unauthorized access.

5. Conduct regular application-layer vulnerability scans and penetration tests; remediate findings promptly.

D. Network and Technical Controls

1. Operate a 24/7 Security Operations Center (SOC) or equivalent capability providing real-time threat monitoring and incident escalation.

2. Maintain intrusion-detection and prevention systems (IDS/IPS), updated malicious-code protection, and vulnerability-management processes following NIST or ISO best practices.

3. Prevent insider threats and unauthorized external access through layered security controls and least-privilege principles.

E. Incident Response and Continuity of Operations

1. Notify the City within twenty-four (24) hours of any confirmed or suspected security incident, and within two (2) hours if Personally Identifiable Information (Pll) is involved.

2. Maintain business-continuity and disaster-recovery procedures ensuring uninterrupted access to City accounts in the event of a cyber or system incident.

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3. Provide executive summaries of the last two annual BC/DR tests, including Recovery Time Objective (RTO) and Recovery Point Objective (RPO) metrics for ACH, wire, and portal systems.

4. Do not restrict or disable City user access to the online-banking portal during a security event unless required by law or directed by the City.

5. Assume responsibility for any data breach or compromise occurring within the Contractor's network or that of its subcontractors
F. Transparency and Reporting

1. Upon request, provide the City with an overview of system and applicationsecurity features, audit results, and privacy policies describing collection, use, and retention of client data.

2. The City reserves the right to review relevant security documentation and request clarification of any material findings.

G. Business Continuity and Disaster Recovery

1. The Contractor shall maintain a comprehensive Business Continuity and Disaster Recovery (BC/DR) Program designed to ensure continued operation of all essential banking services in the event of a natural disaster, power outage, cyberattack, or other emergency that disrupts normal business activities.

2. The BC/DR Program shall cover critical functions including: deposit processing, wire transfers, ACH origination, positive pay, and access to City accounts and reports.

3. The Contractor shall provide the City, upon request, with a summary of its most recent BC/DR test results, including Recovery Time Objectives (RTOs) and Recovery Point Objectives (RPOs) for key systems.

4. In the event of a declared disaster, the Contractor shall implement its BC/DR plan within the established RTO and shall notify the City within two (2) hours of activation.

5. The Contractor shall identify redundant data centers and alternate processing facilities capable of sustaining operations for a minimum of thirty (30) days.

6. Upon request, the Contractor shall provide the City's Administrative Services Department with copies of its BC/DR policy summaries and designated continuity contacts.

5.20 Value-Added Services
A. Community reinvestment and socially responsible banking initiatives.

B. Contractor shall provide a list of bank supplies that it offers to bank clients.

C. Contractor shall advise whether it offers any customized bank supplies (i.e. deposit bags with bank logo).

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6. Proposal Content Requirements

6.I Proposed Organization and Content
To facilitate consistent evaluation and comparison, each proposal shall be organized in the following order and format. Proposals that omit required elements may be considered nonresponsive

1. Cover Letter: Signed by an authorized officer. The Cover Letter shall designate the proposing financial institution, the address of the bank office where the relationship will be domiciled, and the address of the local branch, if different. It must be signed by an authorized bank officer with authority to bind the institution to the terms of the proposal.

2. Table of Contents: A Table of Contents shall follow the order of this RFP and clearly identify all sections, exhibits, and attachments included in the proposal.

3. Bank Profile & Experience - Include financial strength, credit ratings, and government clients.

4. Technical Response - Describe capability for each Scope area (§4).

5. Customer Service & Escalation Plan.

6. Implementation Plan & Timeline.

7. Fee Proposal (Cost Proposal) - each service component priced separately (peritem pricing); earnings credit rate methodology and current rate, minimum balance requirements, and early termination fees should be outlined. You must use the City provided fee schedule template.

8. References - Minimum of three municipal clients.

9. Legal & Contract Exceptions (if any).

10. Community Reinvestment & Social Responsibility Statement.

11. Proposers must also submit their current Community Reinvestment Act (CRA) public evaluation report and a link or PDF of their most recent Annual Report.

7. Evaluation and Selection
The City will evaluate all responsive proposals based on the criteria outlined in this Request for Proposals. Evaluations will consider both qualitative judgment and quantitative analysis, with the goal of determining the proposal that represents the best overall value to the City. The City may, at its discretion, conduct interviews or demonstrations with one or more top-ranked proposers to Further assess capabilities and understanding of the City's requirements.

While the City will endeavor to adhere to the process and schedule described in this RFP, it reserves the right to modify, postpone, or cancel any part of the solicitation process as deemed necessary. Issuance of this RFP does not obligate the City to award a contract or to reimburse any proposer for costs incurred in preparing or submitting a proposal, participating in interviews, or providing demonstrations Final award recommendations will be subject to review by City staff and approval by the City Council. In determining best value, the City may consider, but is not limited to, the following factors:

Banking and Related Services I RFP FIN-2026-01 l Administrative Services l 22 614
Cost and overall financial terms;
Ability, capacity, and skill of the proposer to perform the required services; Experience and qualifications in providing banking and treasury management services to public-sector clients;
Customer service approach, responsiveness, and availability of dedicated relationship management personnel;
The proposer's operational reliability, technology, cybersecurity, and business continuity capabilities;
The character, integrity, reputation, and judgment of the proposer; and Availability of a full-service branch within or near the City of South Gate.

No single factor will determine the final award decision. The City will exercise judgment to select the firm whose proposal, in the City's opinion, most effectively meets its operational, Financial, and service objectives.

Proposers are encouraged to describe any additional products, services, or innovations that may enhance the City's treasury management effectiveness and may be considered as part of the overall evaluation.

All costs directly or indirectly related to the preparation and presentation of a response, including participation in interviews or demonstrations, shall be the sole responsibility of the proposer.

8. Term and Renewal
Initial term: five (5) years, with up to five (5) one-year extensions at the City's sole discretion. All pricing must remain fixed for the first five years; pricing for subsequent years may be adjusted by written mutual agreement. The total contract term will not exceed ten years, all subject to City Council approval upon initial award.

9. Contract Management
The Director of Administrative Services and Accounting & Finance Manager will meet regularly with the awarded contractor via telephone, virtual and/or in person meetings, to track performance or discuss any challenges and adjustments that need to be made.

10. Contract Payment
The City of South Gate shall issue payment based on services rendered. Following contract execution and commencement of services, the Contractor shall submit a detailed monthly invoice identifying services performed, applicable transaction volumes, and corresponding charges. The City will remit payment within sixty (60) calendar days Bankingand RelatedServices l RFP FIN-2026-01l AdministrativeServices123 -t'(615
of receipt of a complete and undisputed invoice, after applying any earnings credits (ECRs) or fee adjustments reflected in the monthly account analysis.

At the City's discretion, the parties may mutually agree to reconcile monthly service fees through the account analysis statement and apply ECR offsets in lieu of separate invoicing. This arrangement shall not affect the City's right to review and verify all charges prior to payment.
'11. Legal and Contractual Requirements
Compliance with California Government Code §§53630-53686.

Adherence to City insurance, indemnification, and nondiscrimination provisions.

The City reserves the right to reject any or all proposals, or to negotiate contract terms with any qualified respondent.

12. Acronyms and Definitions

1. Awarded Contractor: The financial institution or firm awarded a contract with the City of South Gate, California, for the services identified in this RFP.

2. City: The City of South Gate and any department, division, or agency identified herein.

3. Contractor / Proposer: The organization or individual submitting a proposal in response to this RFP.

4. Financial Institution: For purposes of this solicitation, 'financial institution' means a State or National bank qualified under California Government Code § 53630 et seq. Credit unions and savings associations are not eligible unless authorized to hold public deposits.

5. Administrative Services Department: The City of South Gate department responsible for finance, treasury, and cash management functions.

6. Evaluation Committee: A committee of City representatives established to review and evaluate proposals and recommend award.

7. May: Indicates a permissible but not mandatory requirement.

8. RFP: Request For Proposals.

9. Shall / Must: Indicates a mandatory requirement; failure to comply may result in proposal rejection.

10. Should: Indicates a recommended but not mandatory requirement.

11. Subcontractor: Any third party not directly employed by the Proposer that will perform services identified in this RFP.

Banking and Related Services l RFP FIN-2026-01 l Administrative Services l 24 616

12.ACH (Automated Clearing House): An electronic network for financial transactions used to process direct deposits and payments.

13.AICPA (Association of International Certified Professional Accountants):

Professional organization establishing audit and attestation standards (e.g., SSAE and SOC reports).

14.ATM (Automated Teller Machine): Electronic banking outlet that allows customers to complete basic transactions without a teller.

15. BAI (Bank Administration Institute): Develops electronic file formats (BA12) for cash management and bank reconciliation.

16.CSV (Comma Separated Values): Text file format used for tabular data exchange.

17. 004 (Demand Deposit Account): Account from which funds may be withdrawn at any time without notice.

18. ECR (Earnings Credit Rate): Rate used by banks to offset service charges based on average collected balances.

19. EFT (Electronic Funds Transfer): Movement of funds via electronic networks including ACH and wire systems.

20. ICL (Image Cash Letter): Electronic file format (ANSI X9.37) used to transmit check images and associated data for clearing and settlement.

21. 150/IEC 2700'l / 27002 /27017: International standards governing informationsecurity management systems and controls.

22. LAIF (Local Agency Investment Fund): State Treasurer's investment program For California local agencies.

23. MICR (Magnetic Ink Character Recognition): Technology used to process checks and financial documents.

24. NACHA (National Automated Clearing House Association): Manages the ACH Network and publishes operating rules.

25.NIST 800-53 (Rev. 5): National Institute of Standards and Technology publication providing security and privacy controls for information systems. 26, PDF (Portable Document Format): Universal document format used for electronic records and reporting.

27. RDC (Remote Deposit Capture): System that allows scanning and electronic transmission of check deposits to a bank.

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28. SFTP (Secure File Transfer Protocol): Protocol for secure file transmission over encrypted channels.

29. SOC 1 / SOC 2 (Type II): Audit reports under AICPA standards evaluating Financial-reporting and security controls or service organizations.

30. SLA (Service Level Agreement): Documented commitment specifying minimum performance and availability standards.

31. SSAE 18 (Statement on Standards for Attestation Engagements): AICPA standard for audits of service organization controls (supersedes SSAE 16).

32. UPIC (Universal Payment Identification Code): Unique identifier that acts as an alias for a bank account number to protect account information.

33. Implementation Plan: The detailed schedule, milestones, and responsibilities for transitioning banking services to the City's new depository.

34.Cybersecurity Incident: Any unauthorized access, disruption, or breach affecting the confidentiality, integrity, or availability of City data within the Contractor's environment.

13. Solicitation Terms & Conditions

1. The City of South Gate reserves the right to alter, amend, modify, or withdraw any portion of this RFP at any time prior to award if determined to be in the best interests of the City. No Proposer shall have any claim against the City by reason of such withdrawal or alteration.

2. The City reserves the right to request clarification of any proposal term from a Proposer and to require additional information as needed to evaluate responsiveness and responsibility.

3. The City may contact references provided, interview other clients of the Proposer, and obtain information from any source deemed pertinent to the evaluation process.

4. The extent of documentation required from Proposers shall be commensurate with the size and complexity of the contract. If the City determines the information submitted is insufficient to establish responsibility, the City may request additional information or deem the proposal non-responsive.

5. The City reserves the right to waive informalities and minor irregularities in proposals received when such waiver is in the best interest of the City.

6. The City reserves the right to reject any or all proposals prior to award without liability to any Proposer.

7. The City Manager's determination of a Proposer's responsibility, for purposes of this RFP, shall be final.

8. Unless otherwise specified, the City prefers to award to a single contractor but reserves the right to make multiple awards if in the City's interest.

Banking and Related Services I RFP FIN-2026-01 l Administrative Services 126 618

9. The City is not obligated to accept the lowest price proposal but will award the contract in the best interests of the City of South Gate after all factors have been evaluated pursuant to South Gate Municipal Code (SGMC) § 1.54.320 et seq.

40. If only a single responsive proposal is received, the City may extend the proposal acceptance period and/or conduct a cost analysis. By conducting such analysis, the City is not obligated to accept the proposal and may reject it if not in the City's best interest.

11. Any irregularities or ambiguities in this RFP should be brought to the attention of the Administrative Services Department (Purchasing Division) as soon as possible so that addenda may be issued.

12. Proposals must include all proposed terms and conditions, including any warranties, maintenance agreements, licenses, leases, or contract terms the Proposer wishes to be considered. Omission of these documents may render a proposal non-responsive.

13. No alteration, modification, or variation or a proposal shall be considered unless authorized by addendum issued by the City.

14. Proposals that appear unrealistic in technical commitments, reflect a lack of understanding of scope, or otherwise demonstrate an inability to perform may be rejected.

15. Proposals may be withdrawn by written notice received prior to the due date and time specified in this RFP.

16. Prices must be arrived at independently, without collusion or consultation with any other Proposer. Collusion or anti-competitive conduct may result in disqualification and possible referral for legal action under the Public Contract Code.

17. No attempt shall be made to induce any person or firm to refrain from submitting a proposal or to submit a noncompetitive proposal. All proposals must be submitted in good faith and without collusion.

18. Prices offered in proposals shall constitute an irrevocable offer for the term of the contract and any extensions thereto.

19. The City shall not be liable for any costs incurred by Proposers in preparing or submitting proposals. All costs are the sole responsibility of the Proposer.

20. The City is not responsible for any advice or technical assistance provided to a Proposer by City staff or representatives. It is the Proposer's sole responsibility to prepare and submit a complete proposal.

21. Proposals are public records subject to the California Public Records Act (Gov.

Code § 6250 et seq.) after completion of negotiations and prior to award, except for information deemed confidential or exempt by law. Any Proposer designating material as "Confidential" agrees to defend and indemnify the City for any challenge to such designation.

22. If the Proposer intends to use subcontractors, the proposal must identify them and the scope of work to be performed. Each subcontractor must agree in writing to the same terms and conditions as the Proposer.

Banking and Related Services l RFP FIN-2026-01 l Administrative Services 127 'f6 619

23. Contractors using subcontractors shall provide proof of payment to subcontractors upon request and in accordance with SGMC § 1.54.460 and the California Labor Code.

24. Proposers must disclose any actual or potential conflict of interest pursuant to SGMC § 1.60.010 and Government Code § 1090 et seq. The City reserves the right to disqualify any Proposer with a conflict of interest or appearance thereof.

25. Each Proposer must disclose any prior or pending litigation, contract defaults, or disciplinary actions within the past five years. Failure to disclose such information may result in disqualification.

26. The City reserves the right to negotiate final terms and conditions with the selected Proposer. In the event of conflict between documents, the order of precedence shall be: (1) executed contract; (2) this RFP; (3) City-requested clarifications and addenda; (4) the Proposer's proposal.

27. The City will not be bound by any oral communication or information provided outside the official process unless confirmed in writing by the City's Authorized Representative.

28. Contracts resulting from this RFP shall not be effective until approved and executed by the City Manager or his/her designee and, where required, by the City Council in accordance with SGMC § 1.54.380.

29. The City is exempt from Federal, State, and Local excise taxes.

30. Execution of the Proposal Certification Form constitutes acknowledgment and agreement to all terms and conditions of this RFP and the City's Purchasing Ordinance.

31. Misrepresentations in a proposal may constitute cause for rejection or termination of any subsequent contract for fraudulent concealment or misrepresentation under California law.

32. All proposals shall remain confidential until completion of the evaluation and negotiation process.

33. No public announcement of contract award shall be made without prior written authorization from the City Manager or his/her designee.

34. Contracts resulting from this procurement process that exceed the thresholds established in the Purchasing Matrix (January 2024) are subject to the approval of the City Council and must be executed by the City Manager pursuant to SGMC § 1.54 et seq.

14. Contract Terms & Conditions

1. Prime Contractor Responsibility
The Awarded Contractor shall be the sole point of contact with the City for all contractual obligations arising from this RFP. The City of South Gate will look solely to the Awarded Contractor for performance and compliance and will not be responsible for the acts or omissions of subcontractors. Use of subcontractors shall not relieve the Awarded Contractor of any responsibility for fulfilling all obligations under the Contract.

2. Insurance Requirements
Bankingand RelatedServices l RFPFIN-2026-01l AdministrativeServices128 620
The Awarded Contractor shall, at its sole cost, procure and maintain for the duration of the Contract insurance coverage meeting the following minimum requirements. Work shall not commence until evidence of insurance acceptable to the City's Risk Manager has been provided. All insurers shall be admitted to do business in the State of California and have an A.M. Best rating of A:VIII or better, unless otherwise approved in writing by the City's Risk Manager.
a. Workers' Compensation and Employer's Liability: As required by the California Labor Code, including Employer's Liability coverage of not less than $1,000,000 per occurrence.
b. Commercial General Liability: Coverage including premises/operations, contractual liability, personal injury, products/completed operations, and independent contractors with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate.

Coverage shall name the City of South Gate, its elected and appointed officials, officers, employees, and agents as additional insureds and shall apply on a primary and non-contributory basis.
c. Automobile Liability: If applicable, coverage for owned, non-owned, and hired vehicles with limits not less than $1000,000 per occurrence for bodily injury and property damage.
d. Professional or Bankers' Professional Liability Coverage (Errors and Omissions): For professional services, limits of not less than $1,000,000 per claim and $2,000,000 aggregate for negligent acts, errors, or omissions arising from the performance or services. If coverage is on a claims-made basis, it shall include an extended reporting period of at least three (3) years after termination or completion of the Contract.
e. Cyber Liability or Data Breach Coverage: Limits of at least $5,000,000 per occurrence or $5,000,000 aggregate, covering unauthorized access, data loss, breach notification, cyber-extortion, and network interruption. Coverage shall apply to the Contractor and all subcontractors with system access to City data.

Each policy shall provide that coverage shall not be canceled or materially changed except affer thirty (30) days' written notice to the City. Any self-insured retention or deductible must be disclosed and approved in writing by the City. The procuring of insurance shall not be construed as limiting the Contractor's liability under the Contract.

The City reserves the right to require certified copies of policies and endorsements at any time. Subcontractors shall maintain insurance meeting these same requirements.

3. Data Protection and Residency
All primary systems and data shall be hosted and processed within the continental United States. Secondary or disaster-recovery sites outside the u.s. require prior written City approval. No City data shall be transmitted to or stored in any location outside the United States without the City's prior written consent. The Contractor shall comply with Banking and Related Services I RFP FIN-2026-01 l Administrative Services 129 621
all applicable privacy, cybersecurity, and breach-notification laws and maintain controls consistent with SOC 2 Type II standards or equivalent.

4. Business License Requirement
Pursuant to South Gate Municipal Code § 2.08.040, any business conducting operations within the City must obtain a City of South Gate Business License prior to commencing work. Verification of a valid license shall be required before contract execution, and ali associated fees shall be the sole responsibility of the Contractor.

5. Compliance with Law
All work performed shall comply with applicable federal, state, and local laws, ordinances, and regulations, including but not limited to the California Labor Code, Government Code, Public Contract Code, South Gate Municipal Code, and the City's administrative regulations.

6. Indemnification and Hold Harmless
To the fullest extent permitted by law, the Awarded Contractor shall indemnify, defend, and hold harmless the City of South Gate, its City Council, boards, commissions, officers, officials, employees, and agents ("Indemnified Parties") from and against any and all claims, damages, losses, liabilities, expenses, or costs (including attorney's fees) arising out of or alleged to have arisen out of the performance of work under the Contract, except for the sole negligence or willful misconduct or the City. This obligation shall survive termination or expiration of the Contract.

7. Defense Obligation
In addition to indemnification, the Contractor shall, at its own expense, defend the Indemnified Parties by legal counsel acceptable to the City against all such claims, whether or not ultimately found to be groundless. The duty to defend is separate from and independent of the duty to indemnify.

8. Right to Audit
The City of South Gate, its designated representatives, or any authorized governmental agency shall have the right to audit, inspect, and copy all books, records, electronic data, and other materials relevant to the performance of this Contract, whether held by the Contractor or its subcontractors. Such access shall be provided during normal business hours and maintained for a minimum of three (3) years after final payment or contract termination, whichever is later. The City may use its own personnel or thirdparty auditors to perform such reviews at its discretion.

9. Contract Payment
Bankingand RelatedServices l RFP FIN-2026-01IAdministrativeServices l 30 622
The City of South Gate shall issue payment based upon services rendered and invoiced in accordance with the approved Fee Schedule. Payments will be made within sixty (60) calendar days following receipt of a complete and undisputed invoice. Invoices must include sufficient detail to reconcile service volumes with the approved pricing structure.

10. Subcontractors
If subcontractors are used, the Contractor shall ensure each subcontractor agrees in writing to comply with all applicable insurance, licensing, data-protection, and indemnification provisions of the Contract. The Contractor shall remain fully responsible for all subcontractor performance.

11. Prevailing Wages (Public Works and Maintenance Contracts) IF any portion of the work constitutes a "public work" under California Labor Code §§ 1720 et seq., the Contractor and all subcontractors shall pay not less than the prevailing wage rates as determined by the State Department of Industrial Relations (DIR).

Contractors shall comply with all applicable DIR registration and payroll-reporting requirements. Failure to comply shall constitute a material breach.

12. Termination and Non-Assignment
The City reserves the right to terminate the Contract for convenience upon thirty (30) days' written notice or for cause as specified in the Professional Services Agreement.

The Contractor shall not assign, delegate, or transfer any interest in the Contract without prior written consent of the City.

13. Independent Contractor Status
The Awarded Contractor and its personnel are independent contractors and not employees of the City. The Contractor shall have no authority to bind the City to any obligation except as express!y stated in the executed Agreement.

14. Governing Law and Venue
The Contract shall be governed by and construed in accordance with the laws of the State of California. Venue for any dispute shall lie exclusively in the Superior Court of California, County of Los Angeles.

15. Attorneys' Fees
In any action or proceeding to enforce the Contract, the prevailing party shall be entitled to recover its reasonable attorneys' fees and costs.

16. Entire Agreement and Order of Precedence
The Contract shall consist of the City's RFP (including addenda), the Contractor's proposal as accepted by the City, and the executed Professional Services Agreement. In case of conflict, the order of precedence shall be: (1) the executed Agreement; (2) the Banking and Related Services l RFP FIN-2026-01 l Administrative Services l 31 623
RFP; (3) the Contractor's proposal. No oral communications shall modify the Contract without a written amendment signed by both parties.

17. Survival of Obligations
All obligations regarding insurance, indemnification defense, confidentiality, data protection, audit access, and compliance with law shall survive termination or expiration of the Contract.

15. Protest Procedures
Who May Protest
Only a Proposer who has submitted a proposal in response to this Request for Proposals (RFP) may file a protest. A Proposer may not rely on a protest submitted by another Proposer and must pursue its own protest in order to preserve any rights under this procedure.

Time for Protest
The City of South Gate will issue a written Notice of Intent to Award to all at least ten (10) business days prior to City Council consideration or administrative award.

A Proposer wishing to submit a protest must do so within five (5) business days of the notification of intent to award. Protests must be received by the City Purchasing Division no later than 5:00 p.m. on the fifth (5th) business day after issuance of the Notice of Intent to Award.

It is the sole responsibility of each Proposer to provide and maintain current and accurate contact information, includinq a valid email address, to ensure timely receipt of notifications. The City is not responsible for a Proposer's failure to receive notice for any reason, including but not limited to outdated contact information, spam filters, or technical issues.

Upon posting of the Notice of Intent to Award, the City's internal evaluation or selection memorandum will be made available for inspection by Proposers requesting to review the basis for award.

Form and Filing of Protest
All protests must:

1. Be submitted in writing and signed by the individual authorized to bind the Proposer;
Bankingand RelatedServices l RFP FIN-2026-01l AdministrativeServices132 '>3 624

2. Be addressedto the City PurchasingDivisionat [email protected](or the address specified in the RFP); and

3. Include:
a. The Proposer's legal name, mailing address, email, and phone number; b. Identification of the RFP title and number;
c. A complete and detailed statement of the grounds for the protest, including all relevant facts, legal authorities, and documentation supporting the protest; and
d. Specific reference to the portions of the RFP or applicable law on which the protest is based.

Once a protest has been received, no additional documentation or argument will be accepted by the City unless specifically requested by the Purchasing Division.

City Review and Response
The Purchasing Division, in consultation with the City Attorney's Office and the Department responsible for the solicitation, shall review the protest and issue a written determination within five (5) business days of receipt.

The written decision will be transmitted to the email address provided by the protesting Proposer and shall constitute the City's final administrative determination.

If the protest relates to a solicitation that requires City Council approval, the Council will consider the protest at the same meeting during which the contract award is presented.

The City Council's decision shall be final and conclusive.

Limitation of Remedy
The protest procedures and timelines set forth herein are mandatory and provide the sole and exclusive administrative remedy available to Proposers. Failure to file a timely or properly formatted protest shall constitute a waiver of any right to further challenge or contest the procurement decision, including Tiling of any claim under Government Code § 910 et seq. or pursuit of judicial review.

No award shall be delayed solely by the filing of a protest unless the City determines that doing so is in its best interest.

16. Attachments
* Conflict of Interest Certification
* Proposal Certification & Signature Page
* Proposer Checklist
* Community Reinvestment Questionnaire
* Cost Proposal Template (spreadsheet)
* Transaction Volume Data (spreadsheet)
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BankingandRelatedServicesl RFPFIN-2026-01lAdministrativeServices l 34 626

CONFLICT OF INTEREST CERTIFICATION
The undersigned, having fully examined all RFP documents for Banking and Related Services, hereby certifies the following on behalf of the proposer and its officers, employees, agents, and subcontractors:

1. No Conflicts:

No officer, employee, or elected official of the City of South Gate has any financial or other interest, direct or indirect, in the proposer's business, nor shall any such person have any such interest at any time during the term of any contract resulting from this RFP.

2. Disclosure of Relationships:

The proposer has disclosed below any existing relationships or circumstances that may present an actual or potential conflict of interest under applicable law, including but not limited to California Government Code Sections 1090 and 87100 et seq.

3. Ongoing Obligation:

The proposer shall promptly disclose to the City in writing any potential or actual conflicts of interest that arise after the date of this certification and prior to or during contract performance.

4. Public Trust Commitment:

The proposer acknowledges that City contracts are public instruments and that all decisions must be made in the best interest of the public. € No known conflicts of interest exist.
€ Potential conflicts are described below:
(Provide full explanation; attach additional pages if necessary.) Firm Name:

Authorized Representative:

Title:

Signature:

Date:

Email:

Phone:

Certification:

By signing above, I certify under penalty of perjury that the foregoing statements are true and correct, and that no improper relationships or interests exist that would prevent fair and impartial contracting with the City of South Gate.

Banking and Related Services l RFP FIN-2026-01 l Administrative Services l 35 51=627

PROPOSAL CERTIFICATION AND SIGNATURE
The undersigned hereby submits this proposal and certifies, on behalf of the firm named below:

1. The proposer has read and understood all RFP documents, including any addenda issued by the City.

2. The proposer agrees to all terms, conditions, and requirements set forth in the RFP and the City's standard Professional Services Agreement.

3. All information provided in this proposal is true, complete, and accurate to the best of the signer's knowledge.

4. The proposer affirms it is duly authorized to conduct business in the State of California and to perform the services described herein.

5. The proposal shall remain valid for a period of ninety (90) days following the proposal due date.

6. The signer certifies that he/she has the legal authority to bind the firm contractually.

Legal Name of Firm:

Address:

City, State, ZIP:

Telephone:

Email:

Tax ID Number:

Type of Business Entity (check one):
€ Corporation € Partnership € Sole Proprietorship € Limited Liability Company € Other:

Authorized Representative:

Title:

Signature:

Date:

Proposer Checklist
Banking and Related Services i RFP FIN-2026-01 I Administrative Services l 36 '57628
Requirement Included
Page
Reference
A. Administrative Items I

1. Cover Letter signed by an authorized officer identifying the proposing bank and branch address(es).

2. Table of Contents Following RFP format and section order. I

3. Three (3) printed copies (one signed original and two duplicates) and one (1 ) electronic PDF copy submitted by deadline (5:00 p.m., April 6, 2026).

4. Proposal labeled "Banking Services RFP - FIN-2026-01."

5. All addenda acknowledged on the Proposal Certification Page.

B. Proposal Content (Section 6)

6. Bank Profile & Experience - Financial strength, credit ratings, and public-sector clients described.

7. Technical Response - Responses to each Scope of Services area (Section 5).

8. Customer Service & Escalation Plan - Team structure, service levels, and contact protocols.

9. Implementation Plan & Timeline - Transition schedule and resource plan.

10. Fee Proposal - Each service component priced separately (peritem pricing); earnings credit rate methodology and current rate, minimum balance requirements, and early termination fees should be outlined. You must use the City provided fee schedule template.

11. References - Minimum of three (3) municipal or public-sector clients with contact details.

12. Legal & Contract Exceptions - Any requested modifications clearly identified or stated "None."

13. Community Reinvestment & Social Responsibility Statement included.

Bankingand RelatedServices l RFP FIN-2026-01i AdministrativeServices l 37 629
Requirement Included
Page
Reference

14. Current CRA Public Evaluation Report and most recent Annual Report (link or PDF) provided.

C. Required Forms & Certifications

15. Conflict oflnterest Certification completed and signed.

16. Proposal Certification and Signature Page completed and signed.

17. Acknowledgment of Addenda (if issued).

18. Business License Requirement acknowledged (will obtain prior to execution).

D. Compliance Confirmations

19. Meets Minimum Qualifications (Section 4).

20. Agrees to Insurance Requirements (Section 14.2).

21. Agrees to Data Residency and Cybersecurity Requirements (Section 14.3 & 5.19).

22. Agrees to Proposal Validity Period (90 days after due date).

E. Optional Submissions (Recommended)

23. Sample Reports or Screenshots demonstrating online banking and information-reporting capabilities.

24. Service-Level Agreement (SLA) summary or template.

25. Summary of Business Continuity/Disaster-Recovery Test Results (last two years).

Community Reinvestment Questionnaire
The City of South Gate is committed to selecting a financial institution that demonstrates a strong record of community reinvestment, equitable lending, and support for local economic development.

Bankingand RelatedServices l RFP FIN-2026-01l AdministrativeServices138 630
Each proposer shall complete this questionnaire and include it within the proposal package.

Responses should reflect the proposer's most recent performance and may reference the institution's Community Reinvestment Act (CRA) Public Evaluation, Annual Report, or Community Impact Report.

A. CRA Performance and Regulatory Standing

1. Provide your institution's current CRA rating and the date of the most recent CRA examination.

2. Identify the regulatory agency that issued the rating (e.g., OCC, FDIC, Federal Reserve).

3. Has your institution been subject to any enforcement action, consent order, or memorandum of understanding related to CRA, fair lending, or consumer compliance within the past five (5) years? If yes, please describe the issue and corrective action taken.

4. Provide a summary of your bank's overall CRA strategy and key performance goals for the Los Angeles-Orange County assessment area.

B. Lending and Investment Activities

1. Describe the types and approximate dollar volume of loans and investments your institution has made within the City of South Gate and Los Angeles County in the past three (3) years, including:
o Affordable housing development;
o Small business or microenterprise lending;
o Community facilities or nonprofit lending;
o Municipal or infrastructure investments; and
o Green or sustainability-related projects.

2. List any community development financial institutions (CDFIs), local nonprofits, or housing authorities your bank partners with to deliver community lending or investment programs.

3. Provide at least one example of a recent community development project or initiative in which your bank played a significant role.

C. Financial Education and Community Engagement
'I. Describe your bank's community outreach and financial education programs available in South Gate or neighboring communities (e.g., youth savings, smallbusiness workshops, homebuyer education, financial literacy classes).

Banking and Related Services l RFP FIN-2026-01 l Administrative Services 139 uO 631

2. Indicate the number of volunteer hours your bank's employees contributed to community programs in the last calendar year.

3. Does your bank provide multilingual educational materials or workshops (e.g., Spanish-language outreach)? If yes, please specify.

4. Identify any programs that directly benefit low- or moderate-income households within the City of South Gate or Southeast Los Angeles region.

D. Supplier Diversity and Local Economic Participation

1. Does your bank maintain a supplier diversity or small-business subcontracting program? If yes, briefly describe its scope and goals.

2. Provide metrics (e.g., percentage of spend or number of vendors) demonstrating your engagement with local, minority-owned, women-owned, or veteran-owned businesses.

3. Describe any initiatives to support local workforce development or internships, especially for South Gate or Southeast LA residents.

E. Branch Access and Local Presence

1. Identify all branch and ATM locations within the City of South Gate and within five (5) miles of City Hall.

2. Provide average hours of operation and accessibility features (e.g., ADA compliance, multilingual staff availability).

3. Describe how your institution ensures equitable access to banking services for unbanked or underbanked populations.

F, Documentation and Verification
Attach the following documents (electronic or PDF format acceptable):

Most recent CRA Public Evaluation report;
Any recent Community Impact or ESG (Environmental, Social, and Governance) Report; and
A list of community partnerships or sponsorships within Los Angeles County.

Certification
I certify that the information provided in this Community Reinvestment Questionnaire is true and correct to the best of my knowledge.

Institution Name:

Banking and Related Services l RFP FIN-2026-01 l Administrative Services l 40 632
Authorized Representative:

Title:

Signature:

Date:

Bankingand RelatedServices l RFP FIN-2026-O"l AdministrativeServices14l \!'2, 633
Office of the
SOuth Gate City Clerk Item No. 20
MAY21 2026
FILED
l la.a-tvom Ci§ of South Gate

CITY COUNCIL
AGENDA BaILL
For the Regular Meeting of: May 26, 2026
Originating Depmtment: Administrative Semees
DepartmrxtDirector: i cg,manager: htQ6.(
Luis Frausto Rob Houston
SUBJECT: INVESTMENTREPORTQUARTERENDINGMARCH31,2026
PURPOSE: California Governrnent Code Section 53646 requires staff to submit a report to the City Council and City Manager, at least quarterly, which provides detailed infornnation on all investments of the City.

RECO1%4ME!%TDED ACTION: The City Council will consider receiving and filing the Quarterly Investment Report for the quarter ended March 31, 2026.

FISCAL IMPACT: Interest earnings totaled $296,917.65 fot the quarter.

ANALYSIS: See Executive Summary and Background mid Analysis sections below.

EXE,CUTTVE SUMMARY: As of March 31, 2026, the City's investment portfolio totaled $96,898,684 at cost and $96,968,528 at market value. The portfolio generated $296,917.65 in interest earnings during the quarter and remains fully compliatit with the City's Inyestment Policy and California Government Code Section 53600 et seq. Investments have an average credit rating of AA- and are structured to preserve capital, ensure sufficient liquidity for operational needs, and deliver a reasonable rate of return witthose constraints, There are no compliance issues, credit concerns, or Iiquidity constraints to report. The portfolio continues to perform as intended, providing stable earnings while maintaining sufficient liquidity to support City operations.

While investment earnings providc a meaningful supplemental revenue source, the portfolio is managed primarily to ensure the safety and availability of public funds. It is not intended to offset the City's ongoing structural imbalance between reveniies and expenditures.

BACKGROUND AND ANALYSJ[S: California Government Code Section 53646 requires qumterly repotts to the City Council detailing inyesttnent activity and portfolio status.

This report provides the City Council with a current snapshot of the City's investment holdings, liquidity position, and compliance with applicable laws and policies as of March 31, 2026. 634
Attachments include detailed investment listings, cash balances, and prior-quarter reports for reference.

Consistent with the City's broader financial reporting, this report reflects the City's position at a point in time. It should be considered alongside the City's budget and multi-year financial outlook, which address the sustainability of ongoing operations.

Attached is the Investment Report for the quarter ending March 31, 2026, for the City and Housing Authority (Attachment A). This submission provides the latest available valuation of the City's investment portfolio and apprises the City Council of the City's financial position as of the end of the third quarter of FY 2025-26.

Portfolio Overview
The portfolio is invested in high-quality, fixed-income instruments consistent with the City's conservative investment policy. As of March 31, 2026, the portfolio was allocated as follows:

31.04% in U.S. Treasuries ($30,078,885); 18.21% in corporate bonds ($17,642,467); 17.98% in LAIF ($17,420,645); 13.88% in mortgage-backed securities ($13,449,518); 8.94% in U.S. agencies ($8,658,015); 8.83% in cornrnercial paper ($8,559,666); 0.77% in negotiable certificates of deposit ($744,000); and O.36% in a money market fund ($345,488). The average credit rating of securities held in U.S. Bank safekeeping was AA-. The total portfolio balance increased from $96.5 million on December 31, 2025, to $96.9 million as of March 31, 2026.

The City's composition of investments has substantially changed since the last quarterly investment report on December 31, 2025, due to the hiring of the investment management services firm, Meeder Public Funds. Upon execution of the agreement in March 2026, Meeder acted quickly to purchase several securities on the City's behalf to diversify holdings and lock in longerterm rates, hedging against potential market fluctuations driven by unknown future conditions and external market forces.

Liquidity and Maturity Profile
The City's maturity distribution has changed since the previous quarter. The City now holds investments that will mature at various time intervals, including 16.6% within 4-5 years, 16.3% within 3-4 years, 15.8% within 2-3 years, 14.1% within 1-2 years, 18.8% within 1 year, and 18.3% available the same day. Same-day investments are primarily composed of the City's LAIF holdings, with a small portion held in a money market fund. Prior to Meeder's hiring, the City maintained a highly liquid posture, with money market and LAIF positions combined representing

85.32% of the portfolio ($82,352,417).

Investment Performance
The City's investment portfolio earned $296,918 in interest during the quarter ended March 31, 2026 (Q3 FY 2025-26). In contrast, total earnings for Q2 FY 2025-26 (the quarter ending December 31, 2025) were $821,583. This reduction does not reflect underperformance of the portfolio, but rather atemporary reduction in reported income due to a large volume of transactions processed by Meeder Public Funds in their first month as investment manager for the City. 2#
635
Specifically, Meeder made investments on behalf of the City totaling nearly $70 million. As part of these transactions, the previous bondholders (sellers of the securities) were paid the accrued interest owed to them up to the date of settlement. When each investment reaches its next semiannual coupon date, the City will receive the full six-month coupon payment despite having owned the security for only a portion of the coupon period. The accrued interest paid totaled approximately $418,000, materially reducing the reportable interest income for the quarter.

Because the shift in investment strategy with Meeder's assistance began only in March, the impact on earnings will be more visible in 'future periods. On an annualized basis, the updated investment composition is projected to yield approximately $2.76 million in FY 2026-27.

Policy Compliance
All investments held during the quarter were made in full compliance with the City's Investment Policy and California Governrnent Code Sections 53600 through 53607. Per policy, maximum maturity is five years. No exceptions, violations, or credit events were identified during the quarter.

Staff certifies that the City has sufficient cash flow from maturing investments and liquid :funds to meet all anticipated expenditures for the next six months.

ATTACHMENT: Quarterly Investment Report - March 31, 2026 636

ATTACHMENT A

CITY OF SOUTH GATE

QUARTERLY INVESTMENT REPORT
March 31, 2026
637
QUARTER ENOING DATE: 313112026

CITY OF SOUTH GATE

INVESTMENT REPORT
March 31, 2026
11NVE8TMENT AGENCY
USTREASuRIES

US TREASURY NOTE

US TREASURY BOND

US TREASURY NOTE

USA TREASURY NTS

USA TREASIIRY NTS
11SA TREASIIRY NTS

U S TREASURY NOTE

IISA TREASURY NTS
11SA TREASllRY NTS

US A TREASLIRY NTS

LISA TREASURY NTS
u S TREASIIRY NOTE

USA TREASIIRY NTS

U S TREASURY NOTE
USA TREAStlRY NTS

U S TREASIIRY NOTE
u S TREASURY NOTE

USA TREASLIRY NTS
11SA TREASLIRY NTS
11 S TREASLIRY NOTE

IISA TREASLIRY NTS

USA TREASURY NTS

CORPORATE BONDS

TOYOTA MTR CR CORP
CHEVRON 11SA INC

TEXAS INSTRIIMENTS INC

CATERPILLAR FINL SVCS

AMAZON COM INC

ALPHABET INC

TOYOTA MTR CR

BK OF AMERICA CORP
MASTERCAR € INCORPO

PEPSICO INC

ST ATE STR CORP

META PLATFORMS INC

ALPH ABET INC

AMAZON COM
MORTGAGE BACKED SECuRITIES

FHLMC REMIC SERIES

FED HOME LOAN MTG

FED HOME LOAN MTG
FNM A BLO222

FHLMC REMIC SERIES
Fa) HOME LOAN MTG

FHLMC GD

FHLMC REMIC SERIES

FHLMC MULTIFAMILY
FNMA
F H L M C MuLTICLASS MTG
91282CBWO
912833LZ1
91 282CCP4
91 282CCW9
91 282CKZ3
91 282CLL3
91282CLQ2
91282CMB4
9'l282CGH8
91282CQBO
!11282CMW8
91282CND9
91282CNHO
91 282CNY3
91 282CPC9
91 282CEM9
91282CGB1
91282CMG3
!)1282CGQ8
91282CGS4
91282CNG2
91282CNK3
91282CHR5
91282CJQ5
91282CJXO
89236TNG6
166756BGO
8825[)8BC7
14913UAY6
0231 35CS3
02079KBJ5
89236TPQ2
06055JQT9
57636C)AM6
713448EL8
857 477DB6
30303MAB8
[)2079KBK2
0231 35005
31 37FCJK1
3137FHPJ6
:1137FJEH8
:1140HRG80
3137FPHK4
3'l37FQ3A9
3132XFuA4
31 37HKQC1
3137HMCK4
3140QOF98
3137HNNC8
A+
AAA+
N/A
AA
AA+
A+
AA+
A+
A
AAAA+
M
712112021
sri srzti;i
smtpopi
121212021
3/2612026
araer>o:is
312612026
312612026
amr:oze
arzeraoae
aiaer;io:s
3126/2026
312672026
312612026
arzarzozr>
3/2612026
ar>sr>ozs
372612026
3/2612026
:ir:v;io:is
arzeivoza
372612026
3/26/2026
312612026
312612026
3126/2026
312612026
:intir:oi
3126{2026
naraxm
mraoaa
:iizet:ozs
r:arao:s
:ir;er>o:ra
3{2612026
stzsizoze
:irzar>o>a
sr;isrpo:s
312612026
aizsi;io;is
3128{2026
3126{2026
312672026
:sr:ar;ioza
4130j2026
511512026
mirzoze
8/31/2026
7/1 srzo>-i
9jl 5/2027
1CUT512027
iprisnopv
1731/2028
ztzgtzo:za
rsrisrpoaa
srisrzoam
eri 5/2028
911sizozs
iorhsr>opa
ai:iorpo;ig
iaisir>o:g
U3112030
2/2812030
:V31l203a
5j31l2030
stsotzoso
ir:iirpoaa
i:isit;ioso
itsvzoao
eri 3/2027
i ir;or>o:s
3/1 eizoze
rirzo:i
1112512027
712512028
sizsr>o:is
erit:o;ig
stzstzozg
gt:st:ozg
ioiitzozg
1{2512030
-ir:srzo:is
stir:oaa
gi>sr:oao
409
500
582
703
965
1052
1078
1084
1158
12'l6
1485
169[)
1782
1808
TOTAL
604
847
878
1158
1243
1274
1280
1396
1577
1584
1639
TOTAL
997.640.00
995,520.00
989,700.00
987,660.00
.258,5DO 00
,24'l ,850 0€
,250,787.50
,253,375.00
,242,875 00
,240, 137 50
.248.287 50
,248,287 50
.251 .662 50
,237112 50
,240,287 50
,;j5,237 50
,249,175 00
,265,825 00
,254,737 50
,237,062.50
.254.250.00
.248,1 €0 00
.253,950 00
,239,312.50
.252.537.50
30153,870.00
1 ,254,925 00
,249,700 0€
,229,675 00
,256,162 50
,244,662.50
,239,262.50
.242,500 00
488,390 00
,204,750 00
188,462 50
,:iss,ggg.ss
,237,875 00
.241312.50
.240.787.50
17,674,464.55
1 ,234,853 25
1 ,243,489 63
1 ,421 ,sgs ag
1 .656.441 00

1.184,36413
1 .191 .235 63
502,636.60
1 ,260,334 88
1 .252,002 88
1,272,050.00
1 .253.734 63
13,472,738.52
1,002,108 65
960,130 00
992.946.00
gss,is:.oo
,258,398 44
,241 ,406 25
,248,632 81
,251 ,07 4 22
,240,380 86
,239,697 27
,247,851 56
,247,949 22
,251 ,3'l8 38
,236,425.78
,239,550 78
.2'l4,501 95
,248,339 84
,264,648 44
.253,613 28
,236,'18'l.64
,248,388 67
,21H ,992 19
,248,046 88
,232,958 98
,246,igi ai
30,078,885.48
.254137 50
,250,000 00
,229.587 50
,254,025 00
,240,625 00
,235,800.00
.240.662 50
490,625 00
,201 ,325 00
,185,087 50
,353,529 80
,234,937 50
,235,650 00
.236.475.00
17,842,467.30
1 ,233,105 47
1 .240.625 00
1 ,419.666.02
i ,657,39!j.41
1,179,882 81
1,187,060 55
501 .2'l2.50
1257,!YO 16
1,249,707 03
1,271 ,679 69
1 .251 .2eg 53

13.44!1,518.17
(4,468 65)
35,390 00
(3,246 00)
1,soa.oo
101 56
443 75

2.154 69
2,300 78
2,494 14
440 23
435 94
338 28
344 14
686 72
736 72
735 55
835 '16
1176 56
1124 22
880.86
5,861 33
6,107 81
5,903.12
6,353 52

6.346.09
74,984.52
787 50
i3 €0 00)

87.50 2.137.50
4,037 50
3,462 50
1,837 50
(2.235 00)
3,425 00
3,375 00
2,469 75
2,937 50
5,662 50
4,312 50
31,997.25
1 ,747 78
2 ,864 63
1 ,929 87
(gsa.ai )
4,481 32
4175.08
1 424.1a
2,424 72

2.295 85
370.31
2,465 10
23,220.35
3,14917

0.00 1 ,035.91
652.17
11 481 35
1 ,948 88
22,355.78
14,697.80
7,251 38
3,698.63
21 ,634.61
17,739 99
14,238 50
1 ,948 88
20,192 .31
15,089 78

12.176 28

8.805 25
4,347 83
123.80
16,768 24

12.176 28
8,287 29
11 783.50
8,287.29
239,860.90
21406 25
6,583 34
14,902.78
4,277 78
17,739 59

6.166.66

2.53'l .25
2i25 01
12,291 66
5,651 .04
28,143 gs
21 ,583.34
6,833.34
3,098.96
153,334.95
3,440 63
4,089 59
4,847 50
5,248 33

2.526 04
2,784 38
1 767 50
4,664 59
4,4BB 75
4,916.66

4.520 84
43,074.81

0.75')'o
0 00')'o

0.63%

0.76'/o
4 35%
3 40%
3 87%

3.99%
3 52%
3 40%
3 76%
3 76%
3 87 %
3 4'l%
3 53%
2 96%

3.88%

4.20%
3 98%
3 66%

3.99%
3 88%
3 99%

3.78%
3 99%
4 48%

3.95%

2.95'!"o

4.38'/o
3 92%

3.73%

4. 07'/0
4 28%
3 06%
2 76%
4 76%
4 24'/a
413%
4 28%
3 34%
3 95%

3.92%

3.80%
2 56 %
2 80%

4.22%
4 44 %
4 28%

4.64%
4 33%
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
LOW
LOW
Low
Low
Low
LOW
L(IW
Low
Low
LOW
LOW
Low
Low
Low
Low
L(IW
Low
Low
LOW
Low
LOW
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Semi-Annual
Semi-Annual
Semi-Annual
Seml-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Seml-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Monthly
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
(J! 638

US AGENCIES

FEDERAL FARM CREDIT BANK

FEDERAL HOME LOAN BANK

FEDERAL FARM CREDIT BKS

FED FARM CREDIT

FED HOME LOAN BK
FE[)ERAL HOME LOAN BANKS

COMMERICAL PAPER

TOYOT A MTR CR CORP
MIZuHO BK LTD NEW YORK BRH
MIZuHO BK LTD

NATIXIS DISC COML

LLOYDS BANK CORPORATE MKTS

MUFG BANK LTD NY BRA
3133EML67
3130ANF11!1
3130ANW71
3133ENBK5
3133ENFPO
3'l33EWFV7
3'l30APGE9
31 30BA4u8
89233HHR8
60710WHS6
60710WJM7
63873KL47
53948BLK3
6247MMQ3
NEGOTIABLE CERTIFICATES OF DEPOSIT:

Capital One Bank USA Narl Assn 14042TEH6 33954
Capital One Nal'l Assn McLean 14042RQN4 4297
Toyota Finl Svgs Bk Hand Nv 89235MMH1 57542
TOTAL CITY INVESTMENT!i lunder u.s. Bank Safekeepinq)
6{22/202'l
rrsomzi
9/2312021
:irzenoaa
:imr:ioza
arzeraozs
:irzerzozs
:rietzo:a
3/26/2026
arzei:ioza
3{26/2026
atzeizoze
ar;sr;oza
3/26/2026
612212026
mgtzoza
eizsrzoze
10 j20/2026
11 13012028
316/2029
i O{26/2029
3/27/203'l
arzsrzo:ia
8126{2026
9/21j2026
i iranopa
ii iigizoza
12124/2026
i:rsno;ii i:tsizozs
121%202'l 1218/2026
12/9/2021 izrerzo:a
147
148
174
218
233
268
TOTAL
252
252
253
TOTAL
993,40 € 00
990,730.00
986,970.00
985,560.00
984,910.00
1 .238.787 50
1 ,400,430 00
1 .029.848 25
8,610,635.75
491 .976 ;s
983,843.33
1,244,650.00
2,440,314 50
974,046 38
2,425,369.43
8,560,199.89
243.6'l2 88
243,a'l2.88
243,595.52
730,821.28
79,202,729.99
997,5[)0 00
1,000,000 00
1 ,€00,000 00
!)97,000.00
1,005,450 0(]
r,z:is,gsz.so
1,397,6401)0

1.024,487 50
8,658,(115.00
492,200 83
983186.67
1 ,243,810.35
2 ,440,201 40
973,222 22
2,427,044 44
8,559,665.91
248.000.00
248,000.00
248,000.00
744,000.00
79,132,55t86
(4iOO 00)
(9,270 00)
(13,030 DO)
(11 ,440 00)
(20,540 0€)
2,850 00
2,790.00

5.360 75
(47,379.25)
(224 58)
656.66
839 65
11310
824 16
(1 ,675 01 )
533.98
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(4,387 12)
(4,404 48)
(13,178.72)
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224.44
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0.00 a.(10
968 22
968 22
959.73
2,896.17
468,856.89
[) 81%
[) 86%

1.02%

1.16%
S 48%

3.55%

2.04%
411%

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0 €0%
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0 00%
0 €0%
O.OO%
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Low
Low
Low
Low
Low
LOW
Low
Low
Low
Low
Low
Low
Low
1 27% LOW
1 27% LOW
127% Low
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Monthly
Monthly
Monihly
MONEY MARKET/OVERNIGHT SWEEP ACCOUNTS:
ll.S. Bank - First American Treasury Obligation
LAIF INVESTMENTS:

General Fund Pooled Accounts
Housing Authorty

TOT AL INVESTMENTS

TOT AL UNREALIZED GAINI(LOSS)
TOTAL ACCRuED INTEREST
ar:iinopa arhno:is
:V31/2026 41172026
stsirzoza 411/2026
1 TOTAL
1 1
TOTAL
345,487.63
345,487.63
1 7,37 4,4'l 1.5(1
45,899.08
17,420,310.58
'!16,968,528.20
345.487 63
345,487.63

17.374.744 55
45,899 96
17,420A44.51
96,898,684.(10

0.00 187.580.48

0.00 187,580.48

3.60%
(333 05) 170, 182.22 3.98'/0
(0 88) 449 80 3.98%
(333.93) 170,632.02
69,844.20
807,069.39
Low Monthly
Quadetly
Quarterly
Note [1 ) - The accrued interest is the CRy's estimate of interest based on the rate and ending balance. The actual amounts 'ye different. 639
Office of the
South Gate Ctty Clerk
MAY2i 2026 Item No. 21
FILED
(2 o,'2$(>t"o

CITY COUNCIL
AG-ENIDA IBfflTlTL,
For the Regular Meeting of: May 26, 2026
Originating Departnaent: Office of the City Clerk
Ciffl Clerk:

Yodit Graze Rob Ilouston
SUBJECT: APPROV AL OF CITY COUNCIL MEETING MINUTES
PURPOSE: To historically preserve the events of the City Council Meetings.

RECOMMENDED ACTION: The City Council will consider approving:
a. The Special and Regular Meeting Minutes of April 14, 2026; b. The Regular Continued Meeting Minutes from April 14 to April 20, 2026; and c, The Special and Regular Meeting Minutes of April 28, 2026.

FISCAL IMPACT: None.

ANALYSIS: The minutes are provided to the City Council on the Wednesday prior to their regular business meeting. Amendments should be provided to the City Clerk's Office within 24 hours of a City Council Meeting so that verification of the record and corrections are made accordingly. A revised document will be provided to the City Council prior to the Meeting, BACKGROUND: The minutes typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.

ATTACHMENTS: City Council Minutes
640

CITY OF SOUTH GATE

SPECIAL CITY COUNCIL MEETING

MINUTES
TUESDAY, APRIL 14, 2026
CALL TO ORDF.R Joshua Barron, Mayor called a Special City Council Meeting to order at 5:00 p.m.

ROLL CALL Yodit Glaze, City Clerk
PRF,SF,NT Mayor Joshua Barron, Vice Mayor Al Rios, Council Member Maria del Pilar Avalos, Council Member Gil Hurtado, and Council Member Maria Davila; City Treasurer Jose De La Paz, City Manager Rob Houston, City Attorney Raul F. Salinas
l

CERTIFICATE OF
APPRECIATION The City Council recognized the South Gate Police Officer Recipients of the California Highway Patrol 10851 Award.
2 PROCLAMATION The City Council issued a Proclamation declaring April 2026, as Autism Awareness Month.
3 PROCLAMATION The City Council issued a Proclamation declaring April 12-18, 2026, as National Public Safety Telecommunicator's Week.
4 PROCLAJVIATION The City Council issued a Proclamation declaring April 22, 2026, as 21st Annual Earth Day.

CLOSED SESSION The Council Members recessed into Closed Session at 5:26 p.m. and reconvened at 6:40 p.m. with all Members of Council present. City Attorney Salinas reported the following:

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED

LITIGATION
Pursuant to Government Code Section 54956.9(c)
a. Anticipated Litigation (1) case
Item l(a) involves a zoning issue within the city. There is no reportable action taken in connection with that matter.
641
SPECIAL CITY COUNCIL MEETING MINUTES OF APRIL 14, 2026

2. CONFERENCE WITH LEGAL COUNSEL - PENDING

LITIGATION
Pursuant to Government Code Section 54956.9(a), 54954.9(b)(3)(c), 54956.9(d)(1)(4)
a. Robert Mendoza vs COSG
b. Jonathan Dominic Aguilar vs COSG, et al.
c. Southern California Edison Company vs Various Counties On item 2(a), the city received a report with respect to a potential resolution on that matter. On a motion made by Council Member Hurtado and seconded by Mayor Barron, City Council moved to approve a tentative settlement on that matter. The vote was 4-1, with Council Member Rios abstaining from that decision.

Item 2(b) involves a car versus car accident on Tweedy Boulevard near Truba Avenue in the year 2024. After a presentation by the City Attorney, the City Council made a motion to retain counsel to defend that matter.

The motion was made by Councilwoman Davila and seconded by Council Member Hurtado and the vote was 5-0.

Item 2(c) is a claim by Southern California Edison against the State Board of Equalization including several counties and cities in the state. The allegation in the complaint is that the properties that are owned by Edison were appraised at a higher value than their worth. Edison is seeking to recover the over appraisal of those properties. By law, they are required to notify any of the affected agencies that may have received revenue from that over appraisal. South Gate is one of those along with many other cities in the respective counties that are involved. The City of South Gate was given the opportunity to actively participate in this or to monitor this matter without active participation. There was a motion made by Vice Mayor Rios not to intervene in the action but to monitor the case very closely and seconded by Mayor Barron. The vote was 5-O to agree with Vice Mayor Rios' motion.

ADJOURNMENT Mayor Barron unanimously adjourned the meeting at 6:43 p.m. and seconded by Council Member Davila.

PASSED and APPROVED on this day of 2026.

ATTEST:

Joshua Bairon, Mayor Yodit Glaze, City Clerk
642

CITY OF SOUTH GATE

REGULAR CITY COUNCIL MEETING

MINUTES
TUESDAY, APRIL 14, 2026
CALL TO ORDER Joshua Barron, Mayor called a Regular City Council Meeting to order at 6:43 p.m.

INVOCATION Tina De La Rosa, Acting Director of Parks & Recreation PLEDGE OFALLEGIANCE Jon F. Hamilton, Director of Human Resources ROLL CjULL Yodit Glaze, City Clerk
PRESENT Mayor Joshua Barron, Vice MayorAl Rios, Council Member Maria del PilarAvalos, Council Member Gil Hurtado, and Council Member Maria Davila; City Treasurer Jose De La Paz, City Manager Rob Houston, City Attorney Raul F. Salinas
PLEASE NOTE: All Agenda Items listed below, except for items 5 and 12, were unanimously continued to April 20, 2026, at 5:30 p.m.

PRESENTATION
BUDGET ADMIN The City Council considered receiving and filing a presentation on Budget Reduction from Community Development, Parks & Recreation, Administration/City Clerk and Action by Council.
2 ELECTION ADMIN/
BUDGET ADMIN The City Council considered:
a. Adopting a Resolution submitting ballot measure text for the Utility Users Tax Measure to the Voters at the November 3, 2026 General Municipal Election, request that the Los Angeles County Board of Supervisors ("Board of Supervisors") authorize the Los Angeles County Registrar-Recorder/County Clerk ("County Elections Official") to render all services necessary to conduct the Election, allow for Ballot Arguments, and an Impartial Analysis; and b. Reviewing the draft Ordinance for voter consideration of the Utility Users Tax.
643
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 14, 2026
CONSENTCALENDAR Agenda Items 3, 4, 5, 6, 7, 8, 9, 10, and 11. utmicxp,=aconnmmm The City Council considered:
a. Find that this action is exempt from the California Environinental Quality Act (CEQA) pursuant to the General Rule Exemption under CEQA Guidelines Section 15061(b)(3), as there is no possibility that the ordinance amendment may have a significant effect on the environment, and as a Class l Categorical Exemption under CEQA Guidelines Section 15301 (Existing Facilities), as the amendment involves only a minor change to the administrative hours of operation of existing park facilities with no physical alteration to the environment. The City Clerk is directed to file a Notice of Exemption with the County Clerk within five (5) working days of adoption. b. Waive further reading and adopt Ordinance No. 2026-02-CC amending Section 7.49.150 of Chapter 7.49 of the South Gate Municipal Code relating to curfews in municipal parks.
4 MUNICIPjUl- CODE ADMIN/

ENERGY SAVINGS
PROGRAMS The City Council considered:
a. Find that the proposed addition to the South Gate Municipal Code adds provisions that are administrative in nature, do not approve any physical development, and do not have the potential to result in individually or cumulatively significant effects on the environment, and therefore, the passage of this ordinance is exempt from California Environmental Quality Act ("CEQA") review under the General Rule that CEQA only applies to projects with the potential to cause a significant effect on the environment and thus no environmental analysis or review is necessary- CEQA Guidelines Section 1 5061(b)(3). The City Clerk is directed to file a Notice of Exemption with the County Clerk within five (5) working days of adoption. b. Waive further reading and adopt Ordinance No. 2026-03-CC amending Title 9 (Buildings) of the South Gate Municipal Code by the addition of new Chapter 9.14 establishing a Streamlined Permitting Process for Electric Vehicle Charging Stations, consistent with California Government Code Section 65850.7 (AB 1236).

Page 2 of 5 ends

644
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 14, 2026
taCENSES & PERMITS The City Council approved items A, B & C by motion of Council Member Davila and seconded by Council Member Hurtado:
a. ResolutionNo.2026-13-CCentitledResolutionoftheCityCouncilof the City of South Gate, California, declaring the City's intent to grant a ten-year franchise to Torrance Pipeline Company, LLC ("TPC") with provisions governing the use, maintenance, repair, replacement, relocation, and removal of a single pipeline and related appurtenances beneath specified public streets for the transmission and distribution of oil and oil products;
b. Authorized the Mayor to execute the Resolution in a form acceptable to the City Attorney; and
c. Approved the scheduling of a Public Hearing for May 12, 2026, to consider the introduction of an Ordinance granting the proposed franchise.

ROLL CALL: Council Member Avalos, yes; Council Member Hurtado, yes; Council Member Davila, yes; Mayor Barron, yes; Vice Mayor Rios, recused.
6 CITY COUNCIL
APPOINTMENTS The City Council considered adopting a Resolution appointing City Council Member Maria Davila to serve as the City's Voting Director to the Independent Cities Risk Management Authority ("ICRMA") Board, appointing the Director of Human Resources to serve as the first alternate Voting Director to the ICRMA Board, and appointing the Deputy Director of Human Resources to serve as the second alternate Voting Director to the ICRMA Board.
7 TRANSPORT ATION
PLANNING/ADMIN The City Council considered:
a. Approving a License Agreement with Los Angeles Department of Water and Power ("LADWP") to obtain authorization to construct sidewalk improvements as a part of the I-710 Firestone Boulevard Southbound On Ramp Modification, City Project No. 354-ST, and provide compensation to LADWP in the amount of $28,590 for the two-year term agreement; and
b, Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

Page 3 of 5 ends

645
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 14, 2026
8 STRF.ETS/SIDEWALKS/
LANDSCAPING The City Council considered:
a. Approving Contract Change Order No. 15 to Contract No. 2024-56- CC with Sequel Contractors, Inc., to 'fund the accelerated construction schedule of 145 working days previously approved by the City Council at the time of contract award of the Tweedy Mile Complete Streets Project, City Project No. 614-ST, for an amount not to $350,000; and
b. Approving Contract Change Order No. 16 to Contract No. 2024-56- CC with Sequel Contractors, Inc., to reconcile final construction quantities, including bid item overnins and undernins, for the Tweedy Mile Complete Streets Project, City Project No. 614-ST., in an amount not to exceed $144,793; and
c. Appropriating $500,000 in Proposition C Funds to fund the cost of Contract Change Orders Nos. 15 and 16, and staff time for the Tweedy Mile Complete Streets Project, City Project No. 614-ST; and d. Authorizing the City Manager to execute Contract Change Order Nos. 15 and 16.
9 STREETS/SIDEWALKS/
LANDSCAPING The City Council considered:
a. Approving the Memorandum of Understanding with the City of Lynwood for the Tweedy Boulevard Complete Street Phase II, City Project No. 71 7-ST; and
b. Authorizing the Mayor to execute the MOU in a fon'n acceptable to the City Attorney.

INVESTMF.NTADMIN The City Council considered receiving and filing the Quarterly Investment Report for the quarter ended December 31, 2025.

Page 4 of 5 ends

646
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 14, 2026
GENERAL PLAN The City Council considered:
a. Receiving and filing the General Plan and Housing Element Annual Progress Reports ("APRs") for calendar year 2025; and
b. Directing staff to file the APRs to the State Department of Housing and Corni'nunity Development ("HCD") and Office of Planning and Research ("OPR") prior to the April 1, 2026, deadline. arrant Register forApril 14, 2026, by motion of Council Member Hurtado and seconded by Council Member Davila.

WARRANTS The City Council unanimously approved the Warrant Register for April 14, 2026, by motion of Council Member Hurtado and seconded by Council Member Davila.

Total ofChecks: $ 2,583,312.38
Less:Voids $ (0.00)
Less: Employee Payroll Deductions $ (394,465.44)
GrandTotal: $2,188,846.94
Cancellations: None
ROLL CALL: Council MemberAvalos, yes; Council Member Hurtado, yes; Council Member Davila, yes; Vice Mayor Rios, yes; Mayor Barron, yes.

ADJO{JRNMENT Council Member Hurtado unanimously motioned to continue the Regular City Council Meeting including the agenda items that were not addressed this evening to Monday, April 20, 2026, at 5:30 p.m., and seconded by Mayor Barron at 12:16 a.m.

PASSED and APPROVED on this day of 2026.

ATTEST:

Joshua Barron, Mayor Yodit Glaze, City Clerk
Page5of5
647

CITY OF SOUTH GATE

REGULAR CITY COUNCIL MEETING

CONTINUED FROM
APRIL 14, 2026 TO APRIL 20, 2026

MINUTES
MONDAY, APRIL 20, 2026
CALL TO ORDER Joshua Barron, Mayor called a Regular City Council Meeting to order at 5:30 p.m.

INVOCATION Tina De La Rosa, Acting Director of Parks & Recreation PLEDGE OFALLEGIANCF. Jon F. Hamilton, Director of Human Resources ROLL CALL Yodit Glaze, City Clerk
PRF,SENT Mayor Joshua Barron, Vice AAayor Al Rios, Council Member Maria del PilarAvalos, Council Member Gil Hurtado, and Council Member Maria Davila; City Treasurer Jose De La Paz, City Manager Rob Houston, City Attorney Raul F. Salinas

PRESENTATION
BUDGET ADMIN The City Council received and filed a presentation on Budget Reduction from Community Development, Parks & Recreation, Administration/City Clerk andAction by Council.

Staff's recommendation, the additions of maintaining programs proposed by the Vice Mayor and retaining the pre-sale inspection were approved by motion of Mayor Barron and seconded by Vice Mayor Rios.

ROLL CALL: Council Member Avalos, no; Council Member Hurtado, yes; Council Member Davila, yes; Vice Mayor Rios, yes; Mayor Barron, yes.
2 EIECTIONADMIN/
BUDGET ADMIN The City Council approved items A & B by motion of Council Member Davila and seconded by Council Member Hurtado:
a. Adopting Resolution No. 2026-14-CC submitting ballot measure text for the Utility Users Tax Measure to the Voters at the November 3, 2026 General Municipal Election, request that the Los Angeles County Board of Supervisors ("Board of Supervisors") authorize the Los Angeles County Registrar-Recorder/ County Clerk ("County Elections Official") to render all services necessary to conduct the Election, allow for Ballot Arguments, and an Impartial Analysis; and 648
REGULAR CITY COUNCIL MEETING CONTINUED FROM APRIL 14, 2026 MINUTES OF APRIL 20, 2026
2 ELECTION ADMIN/

BUDGET ADMIN
CONT'D
b. Reviewing the draft Ordinance for voter consideration of the Utility Users Tax.

ROLL CALL: Council MemberAvalos, no; Council Member Hurtado, yes; Council Member Davila, yes; Vice Mayor Rios, yes; Mayor Barron, yes.

RECESS Prior to the conclusion of item 2, the City Council recessed at 6:52 p.m., and reconvened at 7:00 p.m., with all Members of Council present.

IN PERSON PUBLIC COMMENT:

Thomas Buckley expressed concerns regarding the proposed Utility Users Tax (UUT), stating that the increase would financially burden residents through increased utility and telecommunications costs. Mr. Buckley also disagreed with the characterization of the City's financial condition as a "fiscal emergency," and commented on the City's fiscal management and prior financial reports regarding projected deficits.

Nelson Hermocillo commented on consultant services related to Dorothy Avenue, expressing concern regarding the cost of the consultant contract and requesting that the consultant publicly present the results of its survey or study. Mr. Hermosillo also commented on the proposed Utility Users Tax (UUT), stating that while additional revenue may be needed, the city should further evaluate and reduce expenditures, including conference travel, memberships, printing, and mailing costs. Mr. Hermosillo encouraged the City Council and department directors to exercise greater budget scrutiny and expressed concern regarding the City's long-ten'n financial sustainability.

Yancy Lopez, a South Gate business owner, spoke in opposition to the proposed 7% Utility Users Tax (UUT) and against placing the measure on the ballot. Mr. Lopez expressed concern regarding the financial impact the tax would have on residents and small businesses through increased utility costs and stated that the tax would disproportionately affect lower-income households. Mr. Lopez also coinmented on the City's budget deficit, stating that additional review of internal spending decisions and fiscal management should occur prior to implementing a new tax measure.

Additionally, Mr. Lopez questioned the survey data referenced in support of the proposal, noting that the survey represented a small percentage of the City's population.

Page 2 of 13 ends

South Gate City CouncilMay 26, 2026

South Gate City Council
May 26, 2026