SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, May 26, 2026 at 6:30 p.m.
AMENDED
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
VIEW MEETING LIVE ONLINE AT:
HTTPS://WWW.YOUTUBE.COM/@SOUTHGATECA90280
City Officials
MAYOR, Joshua Barron CITY CLERK, Yodit Glaze
VICE MAYOR, Al Rios CITY TREASURER, Jose De La Paz
COUNCIL MEMBER, Maria del Pilar Avalos CITY MANAGER, Rob Houston COUNCIL MEMBER, Maria Davila CITY ATTORNEY, Raúl F. Salinas COUNCIL MEMBER, Gil Hurtado
If you would like to participate in this meeting, you can participate via the following options:
1. VIEW THE MEETING LIVE ONLINE AT: South Gate, CA - YouTube Please allow up to 24 hours after the meeting for the archive to be available.
2. PARTICIPATE BEFORE THE MEETING by emailing the City Clerk at:
[email protected] no later than 4:00 p.m. on the day of the meeting. Please write "Public Comment" in the subject line.
3. ATTEND THE MEETING IN PERSON
*The disruption in service of any alternative method does not prelude the City Council or other legislative
body from taking further action and moving forward on the agenda. 1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 4:00 pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER: Joshua Barron, Mayor
INVOCATION: Tina De La Rosa, Acting Director of Parks & Recreation PLEDGE OF ALLEGIANCE: Yodit Glaze, City Clerk
ROLL CALL: Yodit Glaze, City Clerk
Public Hearings
1. Resolution Confirming the Diagram and Assessment and Ordering the Levy for Fiscal Year 2026-2027 Street Lighting and Landscaping Special Maintenance District No. 1
Following the conclusion of the public hearing, the City Council will consider: (PW) a. Adopting a Resolution ordering the levy of the Fiscal Year 2025/26 Annual Assessment for the Street Lighting and Landscaping Maintenance District No. 1.
Documents:
Item 1 Report 05262026.pdf
2 2. Levy and Assessment of the Tweedy Mile Business District for Fiscal Year 2026/27
Following the conclusion of the public hearing, the City Council will consider: (CM) a. Adopting a resolution ordering the levy and collection of assessments for Fiscal Year 2026/27 for the Parking and Business Improvement Area (known as the Tweedy Mile Business District) Business License, as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets and Highways Code Section 36500 et seq.).
Documents:
Item 2 Report 05262026.pdf
Presentations/Reports
3. Budget Presentation
The City Council will consider: (AS)
a. Receiving and filing a presentation on the City's Budget.
Documents:
Item 3 Report 05262026.pdf
4. Renaming of Cesar Chavez Park
The City Council will consider: (PARKS)
a. Rename the park currently known as Cesar Chavez Park; and b. Consider the names recommended by Standford Elementary and Willow Elementary. c. Authorize the Director of Parks & Recreation to replace park identification signs and park benches to reflect the approved name.
Documents:
Item 4 Report 05262026.pdf
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; 3 unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items 5, 6, 7, 8, 9, 10, 11, 12 , 13, 14, 15, 16, 17, 18, 19, 20, and 21 are Consent Calendar Items. All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
5. Approve Ordinance Granting a Franchise Agreement to Torrance Pipeline Company
The City Council will consider: (PW)
a. Waiving the reading in full and adopt Ordinance No.________ granting a ten-year franchise agreement to Torrance Pipeline Company, LLC, for the use, maintenance, repair, and replacement of one existing pipeline beneath specified public streets, together with related appurtenances, for the transmission and distribution of oil and oil products.
Documents:
Item 5 Report 05262026.pdf
6. Approve Resolution of the City Council of the City of South Gate Authorizing Submittal of an Individual Grant Application for the Local Government Waste Tire 4 Clean Up
The City Council will consider: (PW)
a. Adopting a Resolution authorizing the submission of a grant application to CalRecycle requesting $40,020 in funding from the Local Government Waste Tire Cleanup Grant Program; and
b. Authorizing the City Manager, or his designee, to execute, on behalf of the City, all documents required to submit the application and implement the grant.
Documents:
Item 6 Report 05262026.pdf
7. Approve Amendment No. 2 - Honeywell International Inc. Agreement The City Council will consider: (PW)
a. Approving Amendment No. 2 to Contract No. 2022-42-CC with Honeywell International Inc. (“Agreement”), to extend the contract term for 12-months to continue through June 30, 2027, HVAC maintenance services for various municipal facilities, for a total amount not-to-exceed $164,481; and
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 7 Report 05262026.pdf
8. Approve Amendment No. 2 - Merchants Building Maintenance Agreement The City Council will consider: (PW)
a. Approving Amendment No. 2 to Contract No. 2022-42-CC with Merchants Building Maintenance (“Agreement”), to extend the contract term for 12 months to continue custodial and maintenance services for various municipal facilities through June 30, 2027, for a total amount not-to-exceed $322,910; and
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 8 Report 05262026.pdf
9. Approve Amendment No. 2 to Contract No. 2025-26-AC Professional Services with Willdan Engineering for Staff Augmentation
The City Council will consider: (PW)
5 a. Approving Amendment No. 2 to Contract No. 2025-26-AC with Willdan Engineering (“Agreement”) to extend the term of the contract through June 30, 2026, and continue professional staffing services for the vacant Street and Sewer Superintendent position for a not to exceed amount of $28,062; and
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 9 Report 05262026.pdf
10. Approve Agreement with Letner Roofing for Construction of City Hall Reroof Project, City Project No. 732-ARC
The City Council will consider: (PW)
a. Approving an Agreement with Danny Letner Inc. Dba Letner Roofing Company, for the construction of the City Hall Reroof City Project No. 732-ARC, in an amount not-toexceed $579,069; b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney;
c. Authorizing the City Manager to approve construction contract change orders up to a cumulative amount of $179,750 to be funded with budgeted project contingency funds; and
d. Approving the Notice of Exemption for the Project, pursuant to Title 14 of the California Code of Regulations, Existing Facilities Section 13301 Class 1 (c) and directing the City Clerk to file it with the Los Angeles County Registrar Recorder’s Office.
Documents:
Item 10 Report 05262026.pdf
11. Approve Agreement with NV5 for Construction Management and Inspection Services City Hall Reroof Project, City Project No. 732-ARC The City Council will consider: (PW)
a. Approving an Agreement with NV5, Inc. to perform construction management and inspection services on the City Hall Reroof City Project No. 732-ARC (Reroof Project), in an amount not-to-exceed $85,011;
b. Authorizing the City Manager to approve and execute amendments to the Agreement up to a cumulative amount of $50,000 and;
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City 6 Attorney.
Documents:
Item 11 Report 05262026.pdf
12. Approve Agreement with SE Gateway Access Improvements Project for Design Services
The City Council will consider: (PW)
a. Approving an agreement with AYCE Consulting Engineers, Inc. to provide engineering services (“Agreement”) to prepare Plans, Specifications, and Estimates for the Southeast Gateway Access Improvements Project, City Project No. 715-ST, in an amount not-toexceed $247,923; b. Authorizing the City Manager to approve and execute amendments up to a cumulative amount of $50,000; and
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 12 Report 05262026.pdf
13. Approve Agreement with Consultant I-710 On Ramp and Firestone Blvd Street Improvement Project
The City Council will consider: (PW)
a. Approving an agreement with FCG Consultants, Inc., to provide Construction Management and Inspection Services (“Agreement”) for the construction of the I-710 Firestone Boulevard Southbound On-Ramp and Firestone Boulevard Street Improvement Project, City Project No. 354-ST, in an amount not-to-exceed $900,467; b. Authorizing the City Manager to approve and execute amendments up to a cumulative amount of $130,000; and
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 13 Report 05262026.pdf
14. Approve Agreement for Construction – Uncontrolled Crosswalks Improvements Projects at Various Locations 650-ST Cycle from a 4 Year to a 5-Year Cycle The City Council will consider: (PW)
7 a. Approving an Agreement with Estate Design and Construction, Inc. (“Agreement”), for the construction of the Uncontrolled Crosswalk Improvements at Various Locations Project, Federal Project HSIPL 5257(042), City Project No. 650-ST (“Project”), in the amount not-to-exceed $205,000;
b. Appropriating $25,000 in Measure R Funds to the Uncontrolled Crosswalk Improvements at Various Locations Project, Federal Project HSIPL 5257(042), City Project No. 650-ST;
c. Approving the Notice of Exemption for the Project, pursuant to Title 14 of the California Code of Regulations, Existing Facilities Section 13301 Class 1 (c) and directing the City Clerk to file it with the Los Angeles County Registrar Recorder’s Office; and d. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 14 Report 05262026.pdf
15. Approve Agreement with SHSP-State Homeland Security Program The City Council will consider: (PD)
a. Authorizing utilization of 2024 Homeland Security Grant Program Funds in the amount of $75,000 for law enforcement equipment to monitor/respond to acts of terrorism at crowded places or critical infrastructures.
b. Increasing the Fiscal Year 2026/27 revenue projection in Account Number 232-541 (Law Enforcement Grants – Homeland Security Grant) to $75,000; and c. Amending the Fiscal Year 2026/27 Law Enforcement Grants Fund Budget by appropriating $75,000 to Account Number 232-541-21-6204 (Law Enforcement GrantsHomeland Security Grant – Small Tools and Equipment); and d. Authorizing the City Manager to execute the State Homeland Security Grant Program Subrecipient Agreement for Grant Year 2024.
e. Authorizing the City Manager, or his designee, to execute all documents necessary to complete the purchases in a form acceptable to the City Attorney.
Documents:
Item 15 Report 05262026.pdf
16. Approve Measure A Planning & Design Grant Agreement with the LA County – Southern Avenue Multimodal Bridge Project
The City Council will consider: (PW)
8 a. Approving Grant Agreement No. 10254 with the Los Angeles County Regional Park and Open Space District to utilize the funds for the Southern Avenue Multimodal Bridge Project, City Project No. 743-ST;
b. Authorizing the Mayor to execute Grant Agreement No. 10254 in a form acceptable to the City Attorney;
c. Authorizing the City Manager to execute all ancillary documents required to implement the grant, including reimbursement requests, grant status updates, and any nonsubstantive revisions; d. Appropriating $50,000 in Proposition C Funds and $500,000 in Measure A Grant Funds to the Southern Avenue Multimodal Bridge Project, to fund planning and preliminary design services.
Documents:
Item 16 Report 05262026.pdf
17. Appropriate $100k for the Tweedy Blvd/California Ave. Traffic Signal Synchronization Project and Approved Professional Service Sole Source Contracts with Iteris INC. and Forbes Traffic Solutions
The City Council will consider: (PW)
a. Amending the Fiscal Year 2025/26 Capital Improvement Program to add in the Tweedy Boulevard/California Avenue Traffic Signal Synchronization Phase II, City Project No. 741-TRF, HSIP 5257; and,
b. Appropriating $100,000 in Proposition C Funds to the Tweedy Boulevard/California Avenue Traffic Signal Synchronization Project Phase II, City Project No. 741-TRF, HSIP 5257, as necessary to fund the preparation of plans, specifications and estimates (PS&E).
Documents:
Item 17 Report 05262026.pdf
18. Approve Purchase Order for High Voltage Series Street Light Circuit Repairs The City Council will consider: (PW)
a. Approving a Purchase Order with California Street Lighting, on a sole-source basis, for repairs to High Voltage Series Streetlight Circuits No. 24, located near Duane Avenue and Virginia Avenue, and No. 27, located near Adella Avenue, in an amount not to exceed $133,250; and
b. Authorizing the City Manager to execute the Purchase Order, in a form approved by the City Attorney.
9 Documents:
Item 18 Report 05262026.pdf
19. RFP-BMO Banking Services
The City Council will consider: (AS)
a. Approving a Professional Services Agreement with BMO Bank, N.A. for a period of five (5) years, with up to five (5) one-year extensions at the City’s sole discretion, for a total term not to exceed ten (10) years; and
b. Authorize the Mayor to execute the Agreement in a form approved by the City Attorney Documents:
Item 19 Report 05262026.pdf
20. Quarterly Investment Report
The City Council will consider: (AS)
a. Receiving and filing the Quarterly Investment Report for the quarter ended March 31, 2026.
Documents:
Item 20 Report 05262026.pdf
21. Approve Minutes for the Special and Regular Council Meetings of April 14, 20 & 28, 2026
The City Councill will consider: (CLERK)
a. Approving the Special and Regular Meeting Minutes of April 14, 2026; b. Approving the Special and Regular Meeting Minutes of April 20, 2026; and c. Approving the Special and Regular Meeting Minutes of April 28, 2026. 10 Documents:
Item 21 Report 05262026.pdf
Reports, Recommendations And Requests
22. Warrant Register for May 26, 2026
The City Council will consider: (ADMIN SVCS)
a. Approving the Warrant Register for May 26, 2026.
Total of Checks: $2,620,895.87
Less: Voids (1,653.33)
Less: Employee Payroll Deductions (468,577.77)
Grand Total: $2,150,664.77
Cancellations: 114290 and 114054
Documents:
Item 22 Report 05262026.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on May 22, 2026, at 6:15 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations: City Clerk Office, Public Notice Boards at City Hall, and on the City’s web page at https://www.cityofsouthgate.org The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
11 PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, email, mail. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected].
12 Office of the
South Gate City Clerk
MAY21 2026
Item No. I
FILED
kO:'23) Ci0 of South Gate
CITY COUNCIL
AGENIDA BJILL
For the Regular Meeting of. May 26, 2026
Originating Department: Public Works
Artwo Cervantes Rob Houston
SUBJECT: RESOLUTION ORDERING T:[-IE LEVY OF THE FISCAL YEAR 2025/26 ffiAL ASSESSMENT FOR THE STRF,ET LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT NO. I
PURPOSE: To adopt a Resolution ordering the levy of the Fiscal Year 2026/27 Annual Assessment within the Street Lighting and Landscaping Maintenance District No. 1.
RECOMMENJ)ED ACTNONS: Following the conclusion of the public hearing, the City Council will consider adopting a Resolution ordering the levy of the Fiscal Year 2025/26 Annual Assessment for the Street Lighting and Landscaping Maintenance District No. 1.
FISCAL IMPACT: The cost of preparing the Engineer's Report is $8,660 and it will be funded with Street Lighting and Landscaping Funds budgeted in the Fiscal Year 2026/27 Municipal Budget.
NOTICn%TG PROCJDURE: A Public Hearing Notice was duly published in the Los Artge(es Wave, a local newspaper of general circulation, on May 7, 2026.
ANAJL,YSN8: The assessment rate is set at $2.38 per adjusted front footage. Although the revenue from this assessment has remained the satne for nearly three decades, the cost of maintaining the District has risen, creating a funding shortfall, For FY 2026/27, the revenue is estimated at $1,993,942, while maintenance costs are estimated at over $3.5 Million.
In April 2016, the City Couricil authorized an analysis to explore ways to address the funding shortfall, including the possibility of raising the assessment rate fl'u:ough a Proposition 218 process,wich requires prope% ownet approval for any new or increased assessments,At that tiine, the consultant found that while raising the rate in the existing District could help, creating new districts would be a more effective way to generate additional funds. At this time, staff is not recommending that the rates be increased. Howe'ver, this can be considered at a future time.
BACKGROUND: The District was established in 1981 and operates under the Landscaping and Lighting Act of 1972 (California Streets and Highways Code). Tbis law provides the authority to levy aii assessment of properties that receive a direct "special benefit" from public 1 13
improvements, such as landscaping and street lighting. Since the District covers the entire City, the assessment is levied on all properties throughout the City.
To remain compliance with the rules of the district, District revenue can only be used to maintain and operate landscaping and lighting systems throughout the City and on City streets. This includes expenses for landscaping (trees, shrubs, grass, irrigation, and drainage) and lighting systems (streetlights, decorative fixtures, traffic signals, and related equipment), including labor and materials.
Each year, the District's assessments are levied and collected by the Los Angeles County Assessor's Office ("County") on behalf of the City through the property tax roll. In order for the County to levy and collect the assessments, the City Council must take certain actions required by the County and in accordance with applicable state law. The actions presented to the City Council are part of the annual proceedings necessary to authorize the County to place the assessments on the tax roll and collect them on behalf of the City.
On January 13, 2026, the City Council adopted Resolution No. 2026-01-CC to initiate proceedings for FY 2026/27 and directed the preparation of the Engineer's Report. On April 28, 2026, the City Council adopted Resolution No. 2026-18-CC approving the Engineer's Report and Resolution No. 2026-19-CC declaring the City's intention to levy and collect assessments and setting a public hearing on May 26, 2026. The final steps in the proceedings can be achieved by conducting a public hearing and adopting the proposed Resolution ordering the levy of the assessments. The schedule for the assessment proceedings is as follows:
The schedule for the proceedings is as follows:
Date City Council Action
1/13/2026 Adopted Resolution No. 2026-01-CC initiating proceedings to levy assessments and ordering preparation of the Engineer's Report.
4/28/2026 1. Adopted Resolution No. 202'6-18-CC preliminarily approving Engineer's Report.
2. Adopted Resolution No. 2026-19-CC declaring the City's intention to levy and collect assessments and set a public hearing May 26, 2026. 5/26/2026 Conduct a public hearing and adopt a Resolution confirming the area boundary and ordering the levy of annual assessments.
8/07/2026 Deadline for filing assessment roll.
An Assessment District allows the City to charge a fee (assessment) to properties that benefit from public improvements, such as enhanced landscaping and street lighting. These public improvements are considered a special benefit to adjacent properties. Funding for maintenance and services comes from the annual assessments paid by property owners within the District. To continue collecting these assessments for FY 2026/27, the City must prepare an Engineer's Report annually and hold a public hearing, as required by the Landscaping and Lighting Act of 1972.
2 14
ATT ACHMENTS: A. Proposed Resolution
Notice of Public Hearing
ResolutionNo. 2026-01-CC*
Resolution No. 2026-18-CC*
Resolution No. 2026-19-CC*
KT:ky
*Each document is available for review through the City Clerk's Office. 15 Attachment A
Agenda Bill 5/26/26
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, CALIFORNIA, ORDERING THE LEVY OF THE FISCAL YEAR
2026/27 ANNUAL ASSESSMENT FOR THE STREET LIGHTING AND
LANDSCAPING MAINTENANCE DISTRICT N0. 1
WHEREAS, the City Council previously formed a special maintenance district pursuant to the terms of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, such special maintenance district known and designated as Street Lighting and Landscape Maintenance DistrictNo. I (hereinafter referred to as the "Maintenance District");
WHEREAS, on January 13, 2026, the City Council adopted Resolution No. 2026-01-CC initiating proceedings for the aru'iual levy of the Fiscal Year 2026/27 assessments and ordering preparation of an Engineer's Report for the District;
WHEREAS, on April 28, 2026, the City Council adopted Resolution No. 2026-18-CC preliminarily approving the Engineer's Report dated April 22, 2026 ("Engineer's Report") which is necessary to set the assessments for Fiscal Year 2026/27 within the Maintenance District; and WHEREAS, on April 28, 2026, the City Council adopted Resolution No. 2026-19-CC to declare its intention to levy and collect the assessments for Fiscal Year 2026/27 in the Maintenance District, as well as to set a public hearing for May 26, 2026, as a part of the proceedings, and did in fact conduct a public hearing on May 26, 2026;
WHEREAS, based upon the Engineer's Report, the following is hereby determined:
1. No new improvements and no substantial changes to existing improvements or zones are proposed for the next fiscal yeat;
2. Facilities to be maintained are those lighting and landscaping maintenance activities that take place within existing public streets and sidewalk rights-of-ways of the City;
3. The assessments shall remain the same as those to be levied in FY 2026/27; and WHEREAS, atthis time all notice andpublic hearing requirements have beenmetrelating to the subject proceedings, and the City Council is now satisfied with the assessment and all other matters as contained in the Engineer's Report;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are all true and correct and incorporated herein by reference.
l 16
SECTION 2. The City Council does hereby declare that all protests and objections of every kind and nature be, and the same hereby are, overruIed and denied.
SECTION3. TheCityCouncildoesherebyapprovetheEngineer'sReportandordersittobefiled in the Office of the City Clerk as a permanent record which is to remain open for public inspection.
SECTION4. TheCityCouncildoesherebyconfirmthatthediagramreferencedatAppendixAto the Engineer's Report, and the assessment roll referenced at Appendix B to the Engineer's Report, are as set forth in the Engineer's Report.
SECTION 5. The City Council does hereby acknowledge that the adoption of this Resolution constitutes the Fiscal Year 2026/27 annual assessment for the Maintenance District.
SECTION 6. The City Council does hereby order that the assessments authorized by this Resolution be used to fund the City's expenditures for the operation, maintenance and servicing of the landscaping, including trees, shrubs, grass and other ornamental vegetation and appurtenant facilities,including irrigationsystemsanddrainagedevices,andpubliclightingfacilities,including street lighting improvements, traffic signals and appurtenant facilities, located in public places withinthe boundaries ofthe City of South Gate, and for other incidental expenses authorized by the Act.
SECTION 7. The City Clerk shall certify the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 26'h day of May 2026.
CITY OF SOUTH GATE:
BY:
ATTEST: Joshua Barron, Mayor
B7:
Yodit Glaze, City Clerk
(SEAL)
By: pg
Raul F. Salinas, City Attorney
2 17
CITY OF SOUTH GATE
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of South Gate, Californiawill conduct a public hearing for the purpose of adopting a Resolution confirming the diagram and assessment and ordering the levy for Fiscal Year 2026-2027 Street Lighting and Landscaping Special Maintenance District No. 1. A copy of the Engineer's Report may be requested at the City Clerk's office during normal business hours. The Public Hearing is scheduled for:
DATE:
TIME:
LOCATION:
May 26, 2026
6:30 p.m.
COUNCIL CHAMBERS
SOUTH GATE CITY HALL
8650 CALIFORNIA AVENUE
SOUTH GATE, CA 90280
The Public Hearing meeting will be conducted in person or through videoconferencing. Any conunents may be made in person at the hearing or in writing to the City Clerk or the City Council prior to the hearing.
NOTICE IS HEREBY GIVEN that any and all persons interested in the matter hereinabove set forth are privileged to attend said liearing and then and there testi'Jy orpresent evidence upon any matter relating thereto.
THIS NOTICE IS GrVEN by the order ofthe City Clerk of said City and is datedthis May 4, 2026.
Yodit Glaze, City Clerk
Publication date: Thursday, May 7, 2026
Account No.: 251-714-25-6302
18 Office of the
South Gate City Clerk
MAY21 2026 Item No. 2
FILED
11a-'10 Ci0 ofSouth Gate
CITY COUNCIL
AGENJA BT[LL
For the Regular Meeting of May 26, 2026
Originating Depmtment: City Manager's Office
C.E.ManagementAnalyst:J Ci@Manager: "?";;""""[')"l'
Leticia CuetoAgui[ar Rob Houston
SUBJECT: A PUBLIC HEARING TO CONSIDER A PROPOSAL TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2026/27 FOR THE PARKING AND BUSJNESS WROVH,MENT AREA (KNOWN AS THE T%ED\ M[LE BUSINESS
DISTRICT) BUSINESS LNCENSE
PURPOSF,: Amiually, the City of South Gate is required by the Parkiitg and Business Improvement Area Law of 1989 (California Streets and Highways Code Section 36500 et seq.) to undertake certain proceedings to levy and collect assessments withiri the Parking and Business Improvement Area ("Area"). On April 28, 2026, the City Council initiated the proceedings and adopted a resolution to declare the City's intention to levy and collect said assessments. The last step in the proceedings is to conduct the Public Hearing and adopt a resolution to levy and collect assessments for Fiscal Year 2026/27 for the Parking and Business Improvement Area Business License.
R)liCOMMENDED ACTNON: Following the conclusion of the Public Hearing, the City Council will consider adopting a resolution ordering the levy and collection of assessments for Fiscal Year 2026/27 for the Parking and Business Improvement Area (known as the Tweedy Mile Business District) Business License, as pernfftted by the Parlig and Business Innprovement Area Law of 1989 (California Streets Arid Highways Code Section 36500 et seq.).
NOTICING PROCEDURE: A Public Hearing Notice was duly published in the Los Angeles Wave, a local newspaper of general circulation, on May 07, 2026. A copy of the notice is attached as Exhibit ((Cl)
FTSCAL NMPACT: There is no expected ii'npact to the City's General Fund. Revenue collected by the City is earmarked for use within the Area. The assessment for a single business can range from $14 to $400 aimually, an arnotu'it which has not changed since January 1971. The Parking and Business Improvemei'it Area Business License funding available for Fiscal Year 2026/27 is estimated to be $48,510.
BACKGROUND: OnNovember2,1970,theCityCounciladoptedOranceNo.1129addingChaptffir
2.64 (Parking and Business Itnprovement Area Business License), to Title 2 (Licenses - Business Regulations), of the South Gate Municipal Code establishing a parking and business improvement area (previously defined as "Area"), pursuant to the Parking and Business Improvement Act Law of 1965, Part 5 of Division 18 of the California Streets and Highway Code Section 36000 througli 36081. The 1 19
City levies an additional business license tax on businesses located within the designated Area. Section
2.64.040 (Uses and Purpose), states that the funds collected by the City can only be used for the following putoses:
for decoration of any public place in the area;
for promotion of public events which are to take place on or in public places in the area; and for the general promotion of retail trade activities in the area.
The City's Municipal Code also requires that the Tweedy Mile Advisory Board ("Board") submit an Annual Report to the City Council each year. The Annual Report shall specify the expenses, services, activities, and programs to be funded by the assessment for the upcoming fiscal year, in accordance with the requirements of Sections 36530 and 36533 of the California Streets and Highways Code. Said Code also requires the City Council to approve the Annual Report, and a:[ter, it shall adopt a resolution declaring the City's intention to levy an annual assessment for the fiscal year and schedule a Public Hearing to allow public testimony regarding the proposed assessment.
The Board approved the attached Annual Report (Attachment B). In addition to the Aru'iual Report, the City Council adopted a resolution declaring the City's intention to levy and collect assessments for Fiscal Year 2026/27 and scheduled a Public Hearing for May 26, 2026. All businesses in the Tweedy Mile Business District were notified by mail of the Public Hearing (Attachment D). A FAQ (Frequently Asked Questions) document in English and Spanish was also mailed out.
No tax increase or changes to the assessment methodology are proposed for assessments to be collected in Fiscal Year 2026/27. The assessment amount has not changed since the Area was created.
The proposed budget for Fiscal Year 2026/27 is included in the Aruiual Report (Attachment B).
ANALYSIS: On April 28, 2026, the City Council initiated the proceedings and adopted a Resolution to declare the City's intention to levy and collect said assessments. The last step in the proceedings is to conduct the Public Hearing and adopt a Resolution to levy and collect assessments for Fiscal Year 2026/27 for the Parking and Business Improvement Area Business License.
The May 26, 2026, Public Hearing is the last step, providing a final opportunity to receive public testimony regarding the proposed assessments. At the conclusion of the Public Hearing, the City Council shall tabulate any written or verbal protests on the proposed assessments.
If the assessments of businesses submitting a protest to the proposed Fiscal Year 2026/27 assessments are 50% or greater of the total proposed assessments, assessments shall not be collected in the upcoming year. In absence of a majority receipt of protests, Council may adopt a Resolution approving the levy and collection of assessments in Fiscal Year 2026/27.
The schedule for the assessment proceedings has been/is as follows:
Dates Action
April 06, 2026 Board reviews and approves the Arutual Report.
April 28, 2026 City Council adopts Resolution of Intent to Levy Assessments for Fiscal Year 2026/27.
May 05, 2026 Letter and Resolution of Intent (indicating Public Hearing information and how to submit protests
2 20
verbally or in writing) will be mailed to all affected
businesses.
May 26, 2026 City Council conducts Public Hearing to receive public testimony on the proposed assessment levy.
ATTACHMENTS: A. Proposed Resolution
B. Tweedy Mile Advisory Board's Annual Report
C. Notice of Public Hearing
D. Copy of Letter Mailed to all Affected Businesses
21 Attachment A
Agenda Bill 5/26/26
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE,
CALIFORNIA, ORDERING THE LEVY AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2026-2027 FOR THE PARKING AND
BUSINESS IMPROVEMENT AREA (KNOWN AS THE TWEEDY MILE
BUSINESS DISTRICT) BUSINESS LICENSE, AS PERMITTED BY THE PARKING AND BUSINESS IMPROVEMENT AREA LAW OF 1989
(CALIFORNIA STREETS AND HIGHWAY CODE SECTION 36500 ET SEQ.) WHEREAS, pursuantto the Parking and Business Improvement Act Law of 1965, Part 5 of Division 18 of the California Streets and Highway Code Section 36000 through 36081, on November 2, 1970, the City Council ("City Council") of the City of South Gate ("City") adopted Ordinance No. 1129 adding Chapter 2.64 (Parking and Business Improvement Area Business License), to Title 2 (Licenses - Business Regulations), of the South Gate Municipal Code establishing a Parking and Business Improvement Area ("Area"), specifying the initial or additional rate or levy of the license tax to be imposed on businesses, and speci:tying the uses to which the revenue shall be expended;
WHEREAS, the Parking and Business Improvement Area Business License levies an additional business license tax on businesses located within the designated Area; WHEREAS, pursuant to Section 36530 of the California Streets and Highways Code, on September 27, 2011, the City Council adopted Ordinance No. 2286 adding Sections 2.64.100 through 2.64.140 establishing the Tweedy Mile Advisory Board ("TMAB") to make recommendations to the City Coin"icil on the expenditure of revenues derived from the levy assessments on proposed improvements and activities and on the method and basis of levying assessments;
WHEREAS, on September 11, 2018, and September 25, 2018, the City Council made appointments to the TMAB, which held its first meeting on February 4, 2019, and have met from time to time since;
WHEREAS, the TMAB prepares an annual report specifying the expenses, services, activities, and programs to be funded by the assessment, in accordance with the requirements of Sections 36530 and 36533 of the California Streets and Highways Code, and upon TMAB's approval of the annual report, presents it to the City Council for the conduct of a public hearing on the assessments for the fiscal year referred to in the annual report; WHEREAS, the Area is laiown as the Tweedy Mile Business District which boundaries include Tweedy Boulevard betweenthe beginning ofthe northeasterly line of Long BeachBoulevard and easterly along said prolongation and southerly line to the intersection with the westerly line of Hunt Avenue;
22 WHEREAS, the City Council and the TMAB have determined that the Area benefits the businesses located and operating within the Area by generating revenue for businesses to improve the physical and financial health, social and cultural center of the City, and thereby enhances the City's community at large;
WHEREAS, the TMAB has conducted outreach to member businesses to formulate the Annual Report for Fiscal Year 2026/27, including the work plan, budget and fee assessment schedule that would be fair, reasonable and in compliance with the California Streets and Highway Code Section 36500 et. seq.;
WHEREAS, at its Regular Meeting of April 06, 2026, the TMAB approved the Annual Report for Fiscal Year 2026/27, specifying the expenses, services, activities, and programs to be funded by the assessments for Fiscal Year 2026/27;
WHEREAS, the continuation of the TMAB and the related levy of assessments in the area will promote the economic revitalization of the downtown area of the City, create jobs, and attract new businesses; in addition, the Area enhances and promotes the City, culturally and commercially; WHEREAS, following adoption, mailing, and publication of a Resolution of Intentto Levy and Collect the Assessments, the City Council held a public meeting on May 26, 2026, to allow public testimony regarding the Fiscal Year 2026/27 assessments of businesses within the Area; WHEREAS, the City Council held a public hearing on May 26, 2026, and heard and considered all protests against the establishment of the assessment; and WHEREAS, the written protests received from the owners of businesses in the Area totaled less than 50 percent of the assessments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVF, AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and are incorporated herein by reference.
SECTION 2. The City Council does hereby declare that the Area has not changed. The territorial boundaries in the Area are identified in the Area Map attachedhereto as Exhibit "A" andmade apart hereof.
SECTION 3. Pursuant to the Parking and Business Improvement Area Law of 1989 (California Streets and Highway Code Section 36500 et seq.), the City Council does hereby declare its intention to continue the levy and collect assessments within the Area for the purpose of promoting activities which will benefit the businesses located and operating within the Area for Fiscal Year 2026/27.
SECTION 4. The City Council does hereby declare that the type or types of improvements and activities proposed to be funded by the levy of assessments on businesses in the Area are inline with the "Improvements" and "Activities" permitted under Sections 36510 & 36513 of Streets and
23 Highway Code, specifically: (a) "Improvement" means the acquisition, construction, installation, or maintenance of any tangible property with an estimated usefiil life of five years or more including, but not limited to parking facilities, benches, trashreceptacles, street lighting, decorations, parks, and fountains; and (b) "Activities" means, but is not limited to, promotion ofpublic events which benefit businesses in the area and which take place on or in public places within the area, :furnishing of music in any public place in the area, promotion of tourism within the area and activities which benefit businesses located and operating inthe area. Except where funds are otherwise available, an assessment will be levied annually to pay for all improvements and activities within the Area.
SECTION 5. The TMAB's Annual Report for Fiscal Year 2026/27 is on file in the City Clerk's Office and contains a description of the improvements and activities to be provided, the boundaries of the Area, and the proposed assessments to be levied upon the businesses within the Area for the Fiscal Year 2026/27.
SECTION 6. The City Council conducted a public hearing on May 26, 2026, at or around 6:30 p.m., atthe City Hall Council Chambers, to consider said assessments to be levied. Duringthe public hearing, the City Council allowed public testimony regarding the proposed assessments of businesses within the Area for the proposed work plan for Fiscal Year 2026/27.
SECTION 7. At this public hearing, the City Council heard and considered all protests against the establishment of the assessment or the furnishing of specified types of improvements or activities within the Area. The protests against the assessments were made orally or in writing by any interested person. All written protests were filed with the City Clerk.
A written protest may be withdrawn from the record at any time before the conclusion of the public hearing. Each written protest shall contain a written description ofthe business in which the person signing the protest is interested, sufficient to identify the business, and its address. If the person signing the protest is not shown on the official records of the City as the owner of the business, then the protest shall contain or be accompanied by written evidence that the person is the owner of the business. Any written protest as to the regularity or sufficiency ofthe proceeding shall be in writing and clearly state the irregularity or defect to which objection is made. [Remainder of page left blank intentionally.]
24 SECTION 8. The City Council does hereby order the levy and collection of the assessment for Fiscal Year 2026/27 The method and basis of levying the annual assessment for each business inthe Area for the Fiscal Year 2026/27 is set forth in Exhibit "B" attached hereto and made a part hereof.
SECTION 9. The City Clerk shall certi:[y the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 26'h day of May 2026.
CITY OF SOUTH GATE:
B7:
Joshua Barron, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAI,)
APPROVED AS TO F :
B7:
Raul F. Salinas, City Attorney
25 Attachment B
Agenda Bill 5/26/26
PARKING AND BUSINESS IMPROVEMENT AREA
ANNUAL REPORT FOR FISCAL YEAR 2026/27
This ai'u"iual report includes the proposed assessment levy and program budget for the fiscal year 2026/27.
Tweedy Mile Advison Board
Per the Parking and Business Improvement Area Law of 1989 and the South Gate Municipal Code, Chapter 2.64, the City Council shall appoint a Tweedy Mile Advisory Board in order to make recommendations to the City Council on the expenditure of revenues derived from the levy assessments on proposed improvements and activities and on the method and basis of levying assessments.
Purpose of Annual Report
The Tweedy Mile Advisory Board shall prepare an annual report for each fiscal year for which assessments are to be levied and collected to pay the costs of the improvements and activities described in the report. The report may propose changes, including but not limited to, the boundaries of the parking and business improvement area and the basis and method of levying the assessments.
Boundaries and Assessments
There are no proposed changes to the Parking and Business Improvement Area ("Area") boundaries or the assessment methodology. The Area boundary map and assessment methodology are included as Exhibits A and B.
Method and Basis of Levyinq the Assessment
All businesses within the Area are subject to the assessment. The levy of the business license tax imposed upon the businesses within said Area, is hereby fixed, levied, determined, and established per the City's assessment methodology included with this report as Exhibit B.
Payment of Tax
The additional rate or levy of the license tax levied is due and payable at the same time and in the same manner that the business license tax is imposed by the South Gate Municipal Code Chapter 2.08 (Business License Tax).
Budget
The proposed budget for Fiscal Year 2026/27 is included in the Annual Report. Funding is anticipated to be used for the installation, removal, and storage of seasonal decorations along Tweedy Blvd., subject to :further Board evaluation and approval. Approximately $48,510 is expected to support these decoration-related costs. The Board will review and approve specific funding requests in the next Fiscal Year.
26 Exhibit A- Parking and Business Improvement Area Map Exhibit B - Parking and Business Improvement Area Business License Fees Exhibit C - Parking and Business Improvement Area Budget for FY 2026/27 27 Exhibit A
CllyOf
South
(,ate
a4e
AaA AN
Below is o map delinea+ing the boundaries of the Parking and Business Improvement Area and the list of addresses located within the Area.
AVE.
LjlJLJ
Addresses located in the Business Improvement Area:
California Ave. 9700 - 10100
Long Beach Blvd.
Otis St.
9700 - 9900
9700 - 10100
Son Gabriel Ave.
San Juan Ave.
9900 -10100
9900 - 10100
State St. 9700 - 9900
Tweedy Blvd. 3150 - 4499
10 28
Exhibit B
CITY OF SOUTH GATE
PARKING AND BUSINESS IMPROVEMENT AREA BUSINESS LICENSE FEES FISCALYEAR 2026/27
Street Name Address Range
Tweedy Blvd. 3150 - 4499
California Ave. 9700 - 20200
Long Beach Blvd. 9700 - 9900
Otis St. 9700 - 10100
San Gabriel Ave. 9900 - 10100
San Juan Ave. 9900 - 10100
State St. 9700 - 9900
Businesses located in the Parking and Business Improvement Area are subject to the provisions of Chapter 2.64 of the South Gate Municipal Code, "Parking and Business Improvement Area" which established a Business Improvement Area Fee based on the businesses' annual gross receipts.
The Business Improvement Area Fees are collected by the City and are deposited into the "Parking and Business Improvement Account" and can be used for the following purposes only:
1. Decoration of any public place in the area.
2. Promotion of public events which are to take place on or in public places in the area.
3. The general promotion of retail trade activities in the area.
The Business Improvement Area Fee is an additional fee to the regular City license tax shown on the enclosed renewal. The business owner shall calculate the Business Improvement Area Fee according to the schedule below and add it to total tax calculated on the Business License Renewal Form.
Schedu'le.of Btisiness Improvement Area Fees
Annual Gross Receipts Total:
If less than 510,000
If !>10,000 or more, but less than S25,000
If S25,000 or more, but less than 950,000
If 550,000 or more, but less than S75,000
If S75,000 or more, but less than SIO0,000
If !>100,000 or more, but less than 9200,000
If S200,000 or more, but less than S300,000
If 5300,000 or more, but less than S400,000
If 5400,000 or more, but less than 5500,000
If S500,000 or more, but less than 5600,000
If S600,000 or more, but less than 9700,000
If S700,000 or more, but less than S800,000
If S800,000 or more, but less than S900,000
If 5900,000 or more, but less than Sl,000,000
If Sl,000,000 or more, but less than'pl,lC)0,000
If Sl,100,000 or more, but less than Sl,200,000
If Sl,200,000 or more, but less than Sl,300,000
If 51,300,000 or more, but less than 91,400,000
If 91,400,000 or more, but less than 51,500,000
If such gross receipts exceed the sum of 91,500,000, the Fee shall be the sum of 9236.00 as specified above, plus the sum of 25 cents for each 5S1,000 or major fraction thereof in excess of said 91,500,000.
The Fee Shall Be:
§15
920
S25
S36
S48
!>60
S72
S84
S96
SIIO
S124
S138
S152
S166
5180
S194
9208
S222
S236
Total Not to Exceed S400
29 Parking and Business Improvement Area Budget
FY2026/27
Exhibit C
BID Fund Balance Summary - July 1, 2026 92-8,510.00
FY2025/26 Estimated Assessment Revenue 5zo,ooo.oo
Total Estimated BID Funds Available for Use in FY2026/27 S48,510.00 Proposed Budget Items' Amounts
Decoration of Any Public Place in the Area
General Promotion of Retail Trade Activities in the Area S48,510.00 Estimated Ending.BlD Fund Balance - June 30, 2027. SO.OO 12-
30 Attachment C
Agenda Bill 5/26/26
SouJ:Feo(AoClgA
CITY OF SOUTH GATE
NOTICE OF PUBLIC HIEARING
MAY04 J26
FJILED
NOTICE IS HEREBY GIVEN that the City Council of South Gate, California will conduct a publicheming forthepurposeof continuing the levy and assessment ofbusiness owners withinthe Parking andBusiness ImproveinentArea, also known as theTweedyMileBusiness District, forthe Fiscal Year 2026/27. In response to this report and recommendation, as permitted under the California Streets and Highways Code, the City Council adopted a Resolution on April 28, 2026, declaring the City's intentions to levy and collect the assessments, known as a business license fee, for the Fiscal Year 2026/27, as recommended by the Tweedy Mile Advisory Board.
NOTICE IS HEREBYGIVEN that the City Council shall conduct apublichearing in connection with the proposed assessment:
DATE:
TIME:
LOCATION:
T{JESDAY, May 26, 2026
6:30 P,M.
In-Person at City Hall-8650 California Ave. South Gate CA 90280 The Public Hearinghas been scheduled forthe City Council to hear oral andwrittentestimony from interested parties. At the end of the Public Hearing, the City Council shall determine whether sufficient protests equaling 50 percent ormore of the assessments proposed have been received. If sufficient protests are received, the assessments shall not be approved.
Eachwrittenprotest shall containthe business address andnameofperson. Wiittenprotests against the proposed assessment shall be mailed or delivered to the City Clerk's Office, 8650 California Avenue, South Gate, California, 90280 or aty5;41aze@,sozate.org, no later than 5:00 p.m., on May 26, 2026.
Should you have any questions, please contact Leticia Cueto Aguffar, Cortununity Engagement Management Analyst by phone at (323) 563-9509 or by email at [email protected].
ESPAI'\OL
Para inforrnaci6n en Espafiol acerca de esta junta, por favor de comunicarse al (323) 563-9509.
THIS NOTICE IS GIVEN by the order of the City Clerk of said City and is dated tms May 07, 2026.
Yodit aze, City Clerk
Publication date: May 07, 2026
31 SOUTH GATE PRESS
1007 N SEPULVEDA BLVD STE l357, MANHATTAN BEACH, CA 90266 Telephone (323) 556-5720 /Fax (243) 834-0584
This spiice Lot lilin(l stamp iiiily
Offioaof t!ie
South Gate City Clerk
MAY?1 2028
FILED
Yodit Glaze, City Clerk
CITY OF SOUTH GATE /CITY CLERK
8650 CALIFORNIA AVE
SOUTH GATE, CA - 90280
PROOF OF PUBLICATION
(2015.5 C.C.P.)
State of California
County of LOS ANGELES
NOtl(:(-%)ei HRG-NOTICEOFHEARING
Ad Description:
Levy and Assessment of the Tweedy Mile Business District for the Fiscal Year 2026/27
I am a citizen of the United States and a resident of the State of California I am over the age of eighteen years, and not a party to or interested in thti above entitled matter. I am the principal clerk of the printer and publisher of the SOUTH GATE PRESS, a newspaper published in the English language in the city of SOUTH GATE, county of LOS ANGELES, and adjudged a newspaper of general circulation as defined by the laws oT the State of Califomia by the Superior Court of the County of LOS ANGELES, State of Californla, under date 04/1 9/1929, Case No. 2734:15. That the notice, of which the annexed is a printed copy, has been publlshed In each regular end entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit:
WWA#:4040219
CITY OF SOUTH GATE
NOTICE OF PUBIIC HEARING
N OTICE IS HEREEIY GIVENthal the City CounThl
of Soulh Gate, Cellfomia mll conduct a publk.
heanng for the purpose oT oonlinulng the levy and
assessment oT business ownm imthin the
Pamng and Business Impmvemen) Aree, also
report and mctirnmenda(Ion, es permitted under
the Cal+tomla Sheafs and Hlghways Code. the
collet.! Ihe essaismsnJ known as a buslness
licensg Tee. for the Flscal Year 2028/27. as
rscomtnanded by Ihe Tweedy Mlle Advisory
NOTICE IS HEREBY GIWN Uial the City Council
shall t.onducl a public heanng in connection with
Ihs proposed assessment:
DATE: TtlE8DAY, May 2ti, 2026
TIME.: 6:30 F.M
LOCATION: In-Person at City Hell-8850
CaliTomia Ave. South Gale CA 90280
The Public Hearing has been scheduled Tar the
the assessments pioposed have bse+'i received. IT
ssuhiaffllcl,eonklbpeioatpepsrlsovaeide. recelvtid. theassessmenls Each wrilleii pro(esl shall conmln Ihs business
adtkess and naniei ol person. Wimen protests
galnsl the pmposed assessment shall be mailed
or delivered to the Clty Clerk's Office. 8850
Califomia Avenue. South Gate. CaliTomla. 90280
or at [email protected]. no later than 5:OD
p.m., on May 26, 2026.
Should you have any quesllons, please contact
LMeabncaiageCmuBenlloAAnBgliiylslali,yCpohrnonmeuan!i732E3n)g5aeg3etigi5s0n9 or by ernail st [email protected])
spaFioi
Paia inToima66n eh Eapahol aceica de ssla
lunla, por Ttivor de iximiiniearso !II (323) 583-
9!i09.
TH18 NOTICE IS GIVEN by ths order of Iha City
I(,,lerokdollf ,:iilBldz@agllleyncdllBslkdeted thisMay07,2026 5/7128
MA-4[l40219f!
SOUTH G ATE PRESS
05/07/2026
Executed on: 057077;0;B
At Los Angeles, California
I certify (or declare) under penalty of peijury that the foregoii'ig is true and correct.
Signature
ll[l!lllllllilllllllllllllllllllllllllllllllllllllllllllllllllllllllll I")
Email
32 Attachment D
Agenda Bill 5/26/26
add
Soutti
(.ate
May 05, 2026
Office of the City Manager
8650 California Avenue, South Gate, CA 90280
P: (323) 563-9501 F: (323) 569-2678
www.cityofsouthgate.org
RE: City's Intention to Levy and Collect Assessments for Fiscal Year 2026-2027 for the Tweedy Business Improvement Area, also known as the Tweedy Mile
Dear Business Owner:
Notice is hereby given that the City of Soutl'i Gate will conduct a public liearing for tl'ie purpose of continuing the levy of a business license fee, within the Parking and Business Improvement Area, also known as the Tweedy Mile, for the Fiscal Year 2026/27. In response to this reconunendation, as permitted under the Califoinia Streets and Highways Code Section 36500, the City Council adopted a Resolution on April 28, 2026, declaring the City's intentions to levy and collect the assessmentsfbusiness license fee.
Enclosed with this letter is a copy of the proposed Annual Report.
NOTICE IS HEREBY GIVEN that the City Council shall conduct a public hearing in connection with the proposed Annual Repoit:
DATE:
TIME:
LOCATION:
Tuesday, May 26, 2026
6:30 P.M.
City Hall Council Chambers
8650 California Ave, South Gate, CA 90280
Tlie Public Hearing has been scheduled for tlie City Council to hear oral and written testimony from the business owners on Tweedy Mile. Each written protest shall contain the business address and name of business owner. Written protests against the proposed assessment shall be mailed or delivered to tl'ie City Clerk's Office, 8650 California Avenue, South Gate, Califoi'iiia, 90280 or emailed to yglaze(asogate.org, no later than 5:00 p.m., on May 26, 2026.
Should you have any questions, please contact Leticia Cueto Aguilar, Coinmunity Engagement Management Analyst by phone at (323) 563-9509 or by email at [email protected].
Sincerely,
Leticia Cueto Aguilar,
Cominunity Engagement Management Analyst
Enclosure: Proposed Annual Report
33 FREQUENTLY ASKED QUESTIONS
WHAT IS A BID?
BID is an acronym for "Business Improvement District" and it is an additional tax fee on property within a defined geographic boundary in which the revenues raised from this additional tax fee are spent only within the same area.
I S TH IS A NE W TAX ?
No, the City Council adopted the BID on November 2, 1970. This additional tax fee has been renewed every year since and the fee amounts have remained the same.
WHEN IS THE ADDITIONAL TAX FEE DUE?
The additional tax fee is due and payable at the same time as the business license renewal.
HOW ARE THE ADDITIONAL TAX FEES CALCULATED?
The additional tax fees are determined by the annual gross receipts and range between S15-S400. See enclosed fee schedule.
HOW ARE THE-ADDITIONAL TAX FEES COLLECTED USED?
The additional tax fees collected can be used for the following purposes only:
1. ) Decoration of any public place in the area.
2. ) Promotion of public events which are to take place in public places in the area.
3. ) The general promotion of retail trade activities in the area.
W H0 M AN AGE S THE B I D ?
The BID is managed by the Tweedy Mile Advisory Board. The Board is appointed by the City Council and serves in an advisory capacity by submitting request for their approval on expenditures of revenues collected from the additional tax.
WHEN DOES THE BOARD MEET?
The Tweedy Mile Advisory Board meets monthly on the first Monday of the month at 6:00 p.m at the City Hall Council Chambers. The meetings are open to the public and the agendas are posted on the city's website at www.cityofsouthzate.org
H O W D O I PR OTE ST ?
A Public Hearing has been scheduled for the City Council to hear oral and written comments. A business owner can attend the public hearing and simply state verbally that they protest the levy of the additional tax fees. A written protest can also be submitted and must contain the business owner's name and business address. Written protests against the proposed additional tax fees shall be mailed or delivered to the City Clerk's Office, 8650 California Avenue, South Gate, California, 90280 or emailed to yglaze@[email protected]@ no later than 5:00 p.m., on May 26, 2026.
At the end of the Public Hearing, the City Council shall determine whether sufficient protests equaling 50 percent or more of the additional tax fees proposed have been received. If sufficient protests are received, the additional tax fees shall not be approved. 34 atym
South
(,ate
205 de Mayo 2026
Office of the City Manager
8650 California Avenue, South Gate, CA 90280
P: (323) 563-9501 F: (323) 569-2678
www.cityofsouthgate.org
RE: Intenci6n de la Ciudad de continuar evaluaciones para el afio fiscal 2026-2027 para el Area de mejora comercial Tweedy, tambi6n conocida como Tweedy Mile
Estimado/a duerio/a de Negocio:
Por la presente se notifica que la Ciudad de South Gate IlevarA a cabo una audiencia publica con el prop6sito de continuar la tai'ifa de licencia comercial a los duerios de negocios dentro del Area de Mejoramiento Comercial, tambi6n conocida como Tweedy Mile, para el Ario fiscal 2026/27. En respuesta a esta recomendaci6n, segm lo permitido por la Secci6n 36500 del C6digo de Calles y Carreteras de California, el Concejo Municipal adopt6 una Resoluci6n el 28 de Abril de 2026, declarando las intenciones de la Ciudad de continuar las tarifas de licencia comercial, para el Afio fiscal 2026/27, segCm lo recon'iendado por la Junta Asesora de Tweedy Mile.
Adjunto a esta carta se encuentra una copia del Informe Anual propuesto.
POR LA PRESENTE SE DA AVISO de que el Concejo Municipal IlevarA a cabo una audiencia publica en relaci6n con el informe anual propuesto:
FECHA:
HORA:
UBICACI('N:
Martes 26 de Mayo de 2026
6:30 P.M.
CAmaras del Concejo Municipal
8650 California Ave, South Gate, CA 90280
La Audiencia Publica lia sido programada para que el Concejo Municipal escuche el testimonio oral y escrito de los dueffios de negocio. Cada protesta esci'ita debera contener la direcci6n comercial y el nombre del duefio de negocio. Las protestas por escrito contra la evaluaci6n propuesta se enviaran por correo o se entregarAn a la oficina de la secretaria municipal, 8650 California Avemie, South Gate, California, 90280 o yglaze(,sogate.org, a mAs tardar a las 5:00 p.rn., el 26 de Mayo de 2026.
Si tiene alguna pregunta, comunfquese con Leticia Cueto Aguilar, por teMfono al (323) 563-9509 o por correo electr6nico a lcueto(a,sogate.org.
Atentamente,
Leticia Cueto Aguilar
Community Engagement Management Analyst
Adjunto: Informe Anual Propuesto
ll
35 PREGUNTAS FRECUENTES
2QUt ES UN BID?
Un BID es un acr6nimo que significa "Distrito de Mejoramiento Comercial" y es una tarifa de impuesto adicional sobre la propiedad dentro de un limite geografico definido y en el que los ingresos recaudados de esta tarifa de impuesto adicional se gastan unicamente dentro de la misma 5rea. ,:ES ESTE UN NUEVO IMPUESTO?
No, el Concejo Municipal aprob6 el Distrito de Mejoramiento Comercial (BID) el 2 de noviembre de 1970.
Desde entonces, esta tarifa de impuesto adicional se ha renovado cada ario y las tarifas se han mantenido igual.
2CUANDO SE VENCE LA TARIFA DE IMPUESTO ADICIONAL?
La tarifa de impuesto adicional se vence y se puede pagar al mismo tiempo que la renovaci6n de la licencia comercial.
2COMO SE CALCUIAN LAS TARIFAS DE IMPUESTO ADICIONAL?
Las tarifas de impuesto adicional se determinan por los ingresos brutos anuales y varian entre !>15 y S400.
Vea la lista de tarifas adjunta.
2COMO SE UTILIZAN LAS TARIFAS DE IMPUESTO ADICIONAI RECAUDADAS? Las tarifas de impuesto adicional recaudadas se pueden utilizar unicamente para los siguientes prop6sitos:
1. ) Decoraci6n de cualquier lugar publico en el 5rea.
2. ) Promoci6n de eventos publicos que se Ilevaran a cabo en (ugares publicos del area.
3. ) La promoci6n general de las actividades comerciales en el 5rea. 2QUIEN ADMINISTRA EL BID?
El Distrito de Mejoramiento Comercial (BID) es administrado por la Mesa Asesora de Tweedy Mile. La Mesa Asesora es nombrada por el Concejo Municipal y sirve en calidad de asesor presentando una solicitud para su aprobaci6n sobre los gastos de los ingresos recaudados de las tarifas de impuesto adicional. ,:CUANDO SE RELINE LA MESA ASESORA?
La Mesa Asesora de Tweedy Mile se reune mensualmente el primer lunes del mes a las 6:00 p.m. Las reuniones estan abiertas al pi;blico y las agendas se publican en el sitio web de la ciudad en www.cityofsouthgate.org
.:C6MO PROTESTO?
Se ha programado una Audiencia POblica para que el Concejo Municipal escuche los comentarios orales y escritos. Al final de la Audiencia POblica, el Concejo Municipal determinara si se han recibido suficientes protestas equivalentes al50 por ciento o mis de las tarifas de impuesto adicional propuestas. Si se reciben suficientes protestas, las tarifas de impuesto adicional no se aprobar;in.
Cada protesta por escrito debera contener el nombre de la persona y la direcci6n comercial. Las protestas por escrito en contra de las tarifas de impuesto adicional propuestas deber,in enviarse por correo o entregadas en persona a la oficina de la Secretaria Municipal, 8650 California Avenue, South Gate, California, 90280 o por correo electr6nico a [email protected] a mis tardar las 5:00 p.m. del 26 de Mayo del 2026. El duerio de un negocio tambien puede asistir a la audiencia publica y simplemente declarar verbalmente que protesta por las tarifas de impuesto adicional. 36 Office of tl'itSouth Gate City ClerlMAY21 202R
FILED
't:2,'tpm
City of
South
(,ateROB HOUSTON
CITYMANAGER
May 21, 2026
Honorable Mayor and City Council:
Item No. 3
Office of the City Manager
8650 California Avenue, South Gate, CA 90280
P: (323) 563-9503 F: (323) 569-2678
www.cityofsouthgate.org
It is my honor to present the City of South Gate's Proposed Budget for Fiscal Year (FY) 2026-27. This budget is the City's financial plan and operating blueprint for the year ahead. It was prepared with two linked objectives: protecting the core municipal services residents depend on and moving the City toward long-term fiscal resilience in a difficult fiscal environment.
The FY 2026-27 Proposed Budget totals $228.3 million in appropriations across all funds, departments, and affiliated entities, including the South Gate Housing Authority and the Successor Agency to the Community Development Commission. The General Fund, which supports core services such as police, parks, public works, community development, and administrative operations, includes $72.2 million in expenditures against $68.2 million in projected revenues.
This budget is technically balanced, but it is not structurally balanced. Recurring expenditures continue to exceed recurring revenues. The remaining gap is closed through the one-time use of $2.25 million from the Budget Stabilization Reserve and a modest drawdown of unassigned General Fund balance. These tools are appropriate to manage a transition year, but they are not permanent solutions. To put it simply, the City needs to b ring in substantial new revenue or make permanent cuts to City services to reduce the level of response the Community has enjoyed in the past.
Over the last two budget cycles, the City has taken substantial corrective action.
Departments identified approximately $2.0 million in General Fund reductions in FY 2025- 26 and an additional $7.3 million in FY 2026-27. These reductions, taken together, close most oT the $11.3 million planning gap originally identified for FY 2026-27 and described to the City Council during the budget study sessions. The remaining gap is closed through the one-time use of reserves.
For several years, the City relied on more than $18 million in one-time American Rescue Plan Act (ARPA) funds to offset ongoing operating costs. Those federal funds helped maintain services during and after the pandemic, but they were temporary. With ARPA now largely expended, the City must rely on recurring local revenues, ongoing 37 FY 2026-27 PROPOSED BUDGET
CITY MANAGER BUDGET MESSAGE
expenditure controls, or both to support ongoing services. Restoring structural balance remains the City's central fiscal task over the next 24 months.
Budget Conditions and Fiscal Pressures
The FY 2024-25 Annual Comprehensive Financial Report (ACFR) provides important context. The City ended the year with positive fund balances and an increase in overall net position, which shows continued fiscal discipline and the City's ability to meet its financial obligations. At the same time, the ACFR makes clear that strong year-end financial statements do not, by themselves, mean the operating budget is structurally balanced. The structural issue is not whether the City can pay its bills today. The issue is whether recurring revenues are sufficient to support recurring services over time.
The City's operating pressure is driven by a combination of expired one-time funding, revenue soffness, inflation, and mandated or market-driven cost growth. The most significant cost pressures since FY 2019-20 are:
* CalPERS Unfunded Accrued Liability (UAL) payments grew from approximately $6.0 million in FY 2019-20 to $11.1 million in FY 2026-27, an increase of about 85 percent.
* Healthandancillarybenefitcostsincreasedfromapproximately$5.0millionto$7.1 million over the same period.
* Workers' compensation and general liability premiums, excluding self-insured claims, now exceed $5.8 million, nearly tripling in six years due to broader public agency insurance market conditions.
* The General Fund continues to subsidize the Street Lighting and Landscaping District by approximately $1.07 million because current assessment revenues do not cover ongoing service costs.
* Inflation continues to affect labor, materials, utilities, technology, vehicles, maintenance, and contracted services.
In total, these factors have added roughly $11.5 million in annual recurring cost pressure since FY 2019-20, including the ongoing Street Lighting and Landscaping subsidy. For FY 2026-27 alone, the City is absorbing approximately $4.1 million in new or incremental pressure, including lower revenue projections of about $2.7 million, $0.6 million in additional UAL costs, $0.5 million in insurance growth, and $0.3 million in election costs.
The $7.3 million in proposed reductions for FY 2026-27, in addition to the $2.0 million reduced in FY 2025-26, are spread across every department and include both operational efficiencies and service-level reductions. The Citywide impact includes a net reduction of 32 full time authorized positions through targeted position eliminations. This includes 13 positions in the Police Department alone, as well as reductions in training, equipment, and contracted services. These measures will affect service delivery: residents should expect longer wait times at public counters, slower departmental response and processing times, reduced capacity in homelessness and public health response, and diminished financial flexibility to respond to unforeseen events. 38 FY 2026-27 PROPOSED BUDGET
CITY' MANAGER BUDGET MESSAGE
General Fund Overview
The General Fund is the City's largest and most flexible fund. It supports Police, Parks and Recreation, Public Works, Community Development, Engineering, Code Enforcement, Facilities, and core administrative functions. Major General Fund department appropriations for FY 2026-27 include:
* Police: $41.9 million
* ParksandRecreation:$lO.7million
@ Public Works (General Fund portion): $6.2 million
* Community Development (General Fund portion): $5.6 million General Fund revenues were originally projected at $70.9 million, but updated estimates now total $68.2 million. This is approximately $2.7 million below earlier planning assumptions and about I % below the FY 2025-26 year-end projection of $68.9 million.
The primary drivers are softness in State Sales Tax, the local I percent transactions and use tax (Measure P), and user fee revenues. Revenue projections are based on trend analysis, professional judgment, and estimates from outside agencies and consultants, including HdL Companies for sales and property tax.
The Proposed Budget includes the use of $2.25 million from the Budget Stabilization Reserve and $2.83 million in General Fund transfers out. Affer all budgeted activities, the City projects:
* Year-end unassigned General Fund balance of $3.0 million. * Budget Stabilization Reserve reduced from $3.77 million to $1.52 million. * Emergency Reserve maintained at $13.0 million (consistent with adopted reserve policy).
* PERS/OPEB Reserve maintained at $1.73 million.
Transfers between funds are a routine and necessary budgeting tool. They direct restricted or prior-year resources to eligible uses in the budget year. At the same time, restricted funds cannot be used to solve unrestricted General Fund operating deficits unless the expense is legally eligible for that funding source. This is why the City may have significant activity in capital, grant, enterprise, or special revenue funds while still facing pressure in the General Fund.
Capital Improvement Program (CIP)
The FY 2026-27 Capital Improvement Program includes $19.7 million in new appropriations across 32 active projects. Most CIP funding comes from restricted special revenues, state and federal grants, and enterprise funds. These funds are important for infrastructure, but they are generally not available to support General Fund operating services.
The CIP advances several critical priorities, including:
* Street rehabilitation and complete-streets improvements funded by sources such as SB 1, Measure R, Measure M, Proposition A, Proposition C, and Gas Tax. 39 FY 2026-27 PROPOSED BUDGET
CITY MANAGER BUDGET MESSAGE
@ Water system improvements, including AMR meter replacement, PFAS treatment, and water main replacement, with $15.5 million in proposed Water Fund appropriations.
* Facility upgrades, including ADA compliance, HVAC, City Hall reroofing, and SGPD emergency operations improvements.
* Sanitary sewer modeling and rehabilitation.
* Pedestrian and traffic safety improvements.
The direct General Fund contribution to the CIP is limited to $378,000. This approach allows the City to continue infrastructure investment while protecting scarce discretionary operating dollars for core services.
Master Fee Schedule and Cost Recovery
The Proposed Master Fee Schedule includes cost-recovery updates across departments, including many fee adjustments of approximately 7 percent, and selected actual-cost recovery provisions for outside consultant or staff costs that vary by project. This is an important fiscal management step because fees should be reviewed regularly and, where legally allowed, aligned with the cost of providing the service.
Fee updates alone will not close the structural General Fund gap. Many municipal services are not fee-supported, and fee revenue must comply with legal cost-recovery limits. Still, the proposed schedule helps reduce unnecessary General Fund subsidies for services that benefit specific users, improve fairness among taxpayers and fee payers, and support a broader cost-recovery study in the near future.
Service-Level Impacts
The reductions proposed for FY 2026-27 affect every department. The impacts are most visible in Police, Parks and Recreation, Public Works, Community Development, Administrative Services, and Human Resources because these departments provide most of the City's direct public-facing and operationaJ support services.
Examples of service impacts include reduced sworn and civilian public safety capacity, elimination or reduction of several Police support programs, fewer records staff hours, longer investigations, elimination of the crossing guard program at the close of FY 2025- 26, with the City coordinating with the Los Angeles Unified School District and local schools on transition options, the closure of our community pool and sports fields for the winter months, reduced administrative and finance processing capacity, less specialized risk management oversight, longer maintenance cycles, and reduced capacity to support capital project delivery and public counter activity. These impacts are real, and they reflect the service trade-off required when recurring revenues are insufficient to support existing service levels.
40 FY 2026-27 PROPOSED BUDGET
CITY MANAGER BUDGET MESSAGE
Fiscal Outlook and Structural Imbalance
The FY 2026-27 Proposed Budget reduces the structural deficit, but it does not eliminate it. Corrective action will still be needed in the next budget cycle. The City's options remain the same: sustainable new revenue, further ongoing expenditure reductions, or a combination of both.
Absent additional corrective measures, the City projects a recurring General Fund shortfall in the range of $4 million to $5 million in FY 2027-28 before any revenue modernization or program restoration is considered. Two factors will shape that Forecast:
@ The City's 2005 Police Pension Obligation Bond is scheduled to be paid off in FY 2027-28, eliminating approximately $2.0 million in annual debt service. * Continued growth in CalPERS UAL payments, insurance premiums, labor, maintenance, and other operating costs will offset a substantial portion of that relief unless paired with revenue or expenditure action.
The principal recurring drivers of cost growth remain:
* Growing CalPERS UAL amortization obligations
@ Health and liability insurance premium growth
* Increasing excess liability coverage costs
@ Continuing General Fund subsidy to the Street Lighting & Landscaping District * Deferred maintenance and unfunded capital requirements across the City's aging infrastructure and assets
The core fiscal issue is alignment. The City must align recurring revenues with recurring obligations while preserving reserves, protecting essential services, and continuing to invest in infrastructure. Structural balance is achievable, but it will require sustained discipline and clear policy direction.
Strategic Initiatives Undenuay
To address the structural imbalance and the service-level pressures it creates, the City is advancing several initiatives:
* Master Fee Schedule and Cost Allocation Study: Update fees and cost allocation methods so legally recoverable services are charged appropriately and transparently.
* Revenue Modernization: Prepare a potential November 2026 Utility Users Tax (UUT) measure on the ballot for voter consideration.
* Economic Development: Focus on attracting tax-generating businesses, supporting existing local businesses, and revitalizing underutilized commercial corridors.
* Internal Controls and Administrative Modernization: Continue strengthening procurement, contract governance, banking, investment management, technology systems, and financial reporting practices.
41 FY 2026-27 PROPOSED BUDGET
CITY MANAGER BUDGET MESSAGE
Together, these initiatives provide the framework for restoring structural balance and rebuilding fiscal capacity over the next several years.
Acknowledgments
This budget reflects the work of every City department during a challenging fiscal period.
I want to thank the Administrative Services Department for its disciplined analysis, technical work, and stewardship under significant time pressure. I also want to thank each department director and their teams for the difficult work of identifying reductions while continuing to serve the community.
I also thank our employees citywide. The fiscal conditions described in this message are not abstract. They affect staffing, workload, morale, and service delivery. Our employees continue to provide high-quality service to residents, businesses, and visitors despite those pressures.
Finally, I extend my gratitude to the Mayor and City Council for your engagement, policy direction, and commitment to the South Gate community. The decisions ahead are difficult, but the City is taking them on directly, transparently, and with a focus on longterm sustainability.
Respectfully su mitted,
City Manager
Luis F to
Directo of ministrative Services
42 FY 2026-27 PROPOSED BUDGET
DOCUMENTS MAY BE DOWNLOADED
FROM:
https://www.cityofsouthgate.org/GovernmenUDe
partments/AdministrativeServices/Finance/Budqets-FinancialTransparency I
43 Office of the
Soutl'i Gate City Clerk
MAY2 1 2026 Item No. 4
FILED
ff:3 Ci0 of South Gate
CITY COUNCIL
A(GENJDA JBTL'J[,
For the Regular Meeting of: May 26, 2026
Originating Depent: Parks & Reereation
DepartmentHead: a@ Manager: ?J;)%it;(;pi(.
Tina De La Rosa Rob Houston
SUBJH,CT: RkNA!VnNG OF CJSAR CuVEZ PARK.
RECOI!%4MENDED ACTNONS:
C.
Rename the park currently known as Cesar Chavez Park; and Consider the naues recommended by Standford Elementar)r and Willow Elementary, Authorize the Director of Parks & Recreation to replace park identification signs and park benches to reflect the approved name.
FISCAL [MPACT: Funds will be required for the replacement of two (2) park identification signs and three (3) park benches to reflect the approved name change. The estimated cost for the purchase and installation of the park benches and identification signs is approximately $10,000.
REPORT SY: The City Council directed staff to work with Stanford Elementary and Willow Blementary to conduct a student park naming contest for fl'ie Cesar Chavez Park, As part of this process, each school was asked to submit three (3) proposed park names for City Council consideration. The proposed names were encouraged to reflect a meaningful connection to the City of South Gaie community, local history, or geographic features or landmarks.
Following completion of the student naming process, Stanford Elementary respectfully submitted the following recoinmended names: Azalea City Park, Del Rancho Park, and Henry C. Gonzalez Park.
Willow Elementary respectfully submitted the following recommended names: Parque Libertad y Alegria, Wild Roses Park, and Tongva Parlc.
The submitted nmnes are hereby presented for City Council review and consideration.
ATTACHMENTS: A. Original Student Submission Fomns
44 Attachment A
Agenda Bill 5/26/26
rtasfwd Avewe E/emetstary
lerttr, J7aro?1
Proymed Park Nahe
Am{eaCit3)Park
My parther ahd I are pro7ociny to resavvieCecar
Ckavez Park to Azalea City Rxr&. We c[rcore t(qir park
haze becauret[aehahe AzaleaCit3)Rxrk rerevJler
tlse/!-iidoryof t(aecity o(fici'al[y a%tih3 tke Aza/ea
floweracits cyvhbol.Tkereforecat,trihgAmleaCit3)to
be t[ae hic&-tahe of <'ot,it(sGate. Als'o t(qic pgtr* hame does hot exid /'?l a di(fereht (;iart of <'out(t Gate.
45 rta4ml Avenue E/ezehta.ry
Alasy,latziry,Heir.re{[
Propored Pxrk Nahe
De[ /e=hcAo P=r&
Weare pro(;oci's3 to reb'iavheCerarCtsavezPark to Del/eahcAe cat,t[if[ower,atJ beahc. Ihrtead of hahi'hg tke parA Ftrm Part;', ute u,iouldhame it De/eahcAo Par& to reflect tke I-tirtary of tlce city. 46 Stanford Avenue Elementary
Brad, Emmanuel, Gael
Proposed Park Name
Henry C. Gonzalez Park
We are proposing to rename Cesar Chavez Park to
Henry C. Gonzalez Park. Henry C. Gonzalez was the
first Latino elected to the City Council of South Gate.
He was also elected as the Mayor of South Gate. He
worked against municipal corruption. He refused to
leave his post despite being shot and facing personal
danger. This clearly shows that he never left us even if he was injured. We should name the park Henry C.
Gonzalez park because he protectedus andwe would be
honoring him.
[8,QiJB7li] ;J
l ,
47 S i
48 May18,2026
DearSouthGateOfficial;
HimynameisMiaRomeroI'm10yearsoldandiminfourthgrade.I atteimWillowElementaryin SouthGate.Ithinkthatourcommunity parkshouldbenamedParqueLihertadyAlegria,AlegriainEnglish meanshappiness, andlputalegriainthenamebecauseineveryparkthereishappinessandit'saplace wherekidsandadultshayefun.libertadinEnglishmeansliberty,I ptitthewordlibertyinthenamebecause it meansjusticeandfreedom.Kidsinmycommunityshouldfeelfreetoplayfreelyandhavetimeto bea kid.
Sincerely,
MiaRomern
49 jl
50 .CS)
Name: Jessica Velasco
Dear Members of the South Gate City Council
l would like to propose the rename of Cesar Chavez Park on Southern to "Wild Roses Park". The main reason why l would like to rename this park Wild Roses is because of their deep history and oonnection to South Gate.These roses in the I 700's were everywhere in Los Angeles.Especiaffy the city we now know as South Gate.The rosa califarnica (wild roses) aren't just flowers that grew here, This flower truly represents not only th,e community but the the history,and perseverance of the citizens of South Gate.
These"flowers" roots go deep just like the people that five here. And if these Wild Roses aren't already planted everywhere at this part, we should definitely consider it as a next step for this park. These are the reasons why I think that the Cesar Chavez Park should be renamed to Wild Roses Park. Thank you for your time and services to the city.
Respectfuliy,
Jessica Vefasco
51 (57-
% I.j
52 Agron Contreras
Park Name: Tongva Park
Dear Councii of South Gate,
I wou!d like to share with you my idea for the new name for Cesar Chavez Park. I would love to name this park the Tongva Park, so you see i chose this name because i would love to honor the Tongva tritye. Affer some research I round out that a Jong time ago A tribe named the Tongva tribe populated LA and also the city we know as South Gate, They were the first people of South Gate, the peope before us aIf here at South Gate, Again l would like to honor them for being the first people of our city. Thank you for listening to my reasoning and your service here at the city of South Gate.
Sincerely,
Aarrin ('rin+rmr>e frrim tA/illrhtiz 41mmzn+artt 53
Office of t)'ie
South Gate City Clerk
MAY21 2026
FILED
Item No. 5
it','13u Ci0 of South Gate
CITY COUNCIL
AGENDA JBJ[LL
For the Regular Meeting of: May 26, 2026
Originating Department: Public Works
Arturo Cervantes Rob Houstorg
SUBJECT: ORDNNANCE GRANTING A FRANCISE AGREEMENT TO
TORRANCE PIPELW COMPANY, LLC
PURPOSE: The City regulates utility companies with facilities located within the public rightof-way through franchise agreements. On March 24, 2026, the City Council adopted Resolution No. 2026-13-CC declaring its iixtention to grant a franchise to Torrance Pipeline Company, LLC (TPC) for the continued operation of its existing oil transmission pipeline within the City's public right-of-way. Ordinance No. was introduced during the City Council Meeting of May 12, 2026. Adoption of Ordinance No. is the last actiori needed for the City Council to renew the Franchise'Agreement.
RECOMl%/NEl%mED ACTIONS: Waive the readiiig in full and adopt Ordinance No. granting a ten-year franchise agreement to Torrance Pipeline Compariy, LLC, for the use, maintenance, repair, and replacement of one existiiig pipeline beneath specified public streets, together with related appurtenances, for the transmission and distribution of oil and oil products.
FNSCAL NMPACT: There is no impact to the General Fund. If the Cit)r Council adopts the Ordinance granting the franchise, Totrance Pipeline Company, LLC (TPC) will pay the City a one-time granting fee and ongoing annual franchise fees. Staff recommend a five-year flat fee structure based on the cumulative Consumer Price Index for All Urban Consumers (CPI-U) over the prior five years, with adjustments every five years. Beginning in Year 6, the aru'iual fee will be recalculated using the cumulative CPI-U from Years I to 5 and then remain fixed through Year 10.
i Annual Fees - Granting Fee _ _Total
Year I
i $38,766 $13,849 $52,615
i Year 2 to 5 il $155,062 $0 $155,062
*Year 6 to 10 i $203,520 $0 $203,520
Total i $397,348 $13,849 : $411,197
"For the purposes of thi; report, the CPI increase is :stimated at 5%; however, the actual CPI will be applied.
The granting fee is consistent with South Gate Municipal Code Title 13, Division 1, Chapter 23,10, Section 13.10.010 (Rates - General). The annual franchise fee is established in compliance with California Public Utilities Code Section 6231.5(e)(2) for non-publicly owned I
54 utility pipelines. This statute authorizes an annual franchise fee either (Alt No. 1) in an amount agreed upon by the applicant and the municipality, or (Alt No. 2) in an amount calculated using the statutory diameter-and-length formula. Considering CPI-U inflation and the City's ongoing administrative and public right-of-way oversight responsibilities associated with the pipeline, the proposed fees were selected under Alt No. 1.
NOTICING PROCEDURE: A Notice of Public Hearing was duly published in The Press, a newspaper of general circulation, on April 23, 2026.
ANALYSIS: On October 25, 2022, the City Council adopted Ordinance No. 2022-09-CC granting Torrance Pipeline Company, LLC (TPC) a Franchise Agreement to maintain and operate Pipeline No. M-145. The pipeline consists of approximately 1.7 miles (8,960 feet) of active 12-inch-diameter pipe and is the only active TPC-owned line within the City. Ordinance No. 2022-09-CC expires on September 13, 2026. The proposed Franchise Agreement would renew the authorization for a 10-year term beginning September 13, 2026, through September 13, 2036.
The proposed Franchise Agreement is substantially the same as the current agreement, except for the effective period, term, and fees. Key provisions include:
A 10-year term from September 13, 2026 to September 13, 2036. ii Terms and conditions consistent with California Public Utilities Code Section 6201 and the Ordinance
* Pipeline maintenance in compliance with all applicable cQ, county, state, and federal laws, regulations, and requirements.
* Liability insurance, bonding, and indemnification requirements. * Franchise payments and operating requirements governing TPC's use of the public rightof-way. * A comprehensive emergency response plan meeting federal and state requirements, including 24-hour notification and emergency response services (traffic control, excavation, repair, and necessary supplies/services) within two (2) hours of notice, and restoration of public streets, alleys, or parkways within seventy-two (72) hours.
The Pipeline is located within 500 feet of the East Los Angeles Cornrnunity College expansion project, Southeast High School, and Simon Rodia Continuation School. The Franchise Agreement requires TPC to operate the Pipeline in accordance with Government Code Section 51010, under which the California State Fire Marshal has exclusive safety regulatory and enforcement authority over hazardous liquid pipelines. The State Fire Marshal may implement the federal Hazardous Liquid Pipeline Safety Act (49 U.S.C. Sec. 2001 et seq.) and related federal pipeline safety regulations as needed to maintain annual federal certification.
Accordingly, the Pipeline must be used, operated, repaired, and modified in compliance with safety regulations established by the California State Fire Marshal and, as applicable, the fire authority having jurisdiction, consistent with Chapter 13.14 (Special Provisions for Oil 2 55
Pipelines), Division 1 (Oil, Gas and Water Pipelines), Title 13 (Franchises) of the South Gate Municipal Code. The State Fire Marshal is also required to conduct annual inspections of the Pipeline to verify compliance, and TPC must submit certified test results pursuant to the Pipeline Safety Act of 1981.
BACKGROUND: On April 14, 2026, the City Council adopted Resolution No. 2026-13-CC declaring the City's intention to grant a franchise to Torrance Pipeline Company, LLC, a Delaware limited liability company, for the continued operation of an existing oil transmission pipeline within the City. Introduction of the proposed Ordinance is the second of three required City Council actions necessary to grant the Franchise Agreement.
Pipeline No. M-145 transports refined oil products from the Torrance Refinery to the Vernon Terminal through the City of South Gate. Within the City, the pipeline is located beneath Santa Fe Avenue from Independence Avenue to Southern Avenue, Southern Avenue from Santa Fe Avenue to Alameda Street, and Alameda Street from Southern Avenue to Seminole Avenue, forming one continuous pipeline alignment.
The proposed schedule for issuance of the Franchise Agreement is as follows:
1. April 14, 2026 - The City Council adopted Resolution No. 2026-13-CC declaring the City's intention to grant a franchise agreement to TPC.
2. May 12, 2026 - The City Council conducted the required public hearing and introduced Ordinance No. granting the franchise to TPC.
3. May 26, 2026 - The City Council will consider adopting the Ordinance granting the franchise to TPC.
TPC is requesting renewal of the franchise for Pipeline No. M-145 (Ordinance No. 2329).
Approval is recommended for the following reasons:
* Granting the franchise provides the City with enforceable rights and requires TPC to perform specific obligations for the benefit of the City under Article 4 (Public Utilities Code Sections 6291 through 6302) of the Franchise Act of 1937, including:
o The City's right to terminate the franchise and/or pursue legal remedies if TPC fails to perform its obligations.
o Compliance with City ordinances and policies goyerning the location, use, and maintenance of the pipeline and appurtenances.
o Compensation to the City for repairs to public property made necessary by TPC's operations.
o Indemnification and defense of the City against claims and damages arising from TPC's operations.
o Removal and relocation of the pipeline, at TPC's expense, when required due to changes in grade, alignment, or width of public streets. o Notice to the City of any sale, transfer, assignment, or lease of the franchise or rights granted under it.
3 56
o Posting of financial security (e.g., corporate surety bond or equivalent) available to the City as liquidated damages if TPC fails to meet franchise requirements.
The Franchise Agreement requires TPC to submit annual reports confirming that operation and maintenance of the pipeline comply with applicable federal and state law.
In a letter dated February 10, 2026, the Department of Forestry and Fire Protection, Office of the State Fire Marshal (OSFM), Pipeline Safety Division confirmed that TPC has maintained and operated Pipeline No. M-145 (OSFM PLID #0205) in compliance with applicable laws and regulations. The letter notes that OSFM identified companylevel program deficiencies in July 2023 related to written procedures under 49 C.F.R. §195.452 and integrity management requirements, and that amended procedures were reviewed by OSFM. Importantly, no violations were identified for PLID #0205 at the time of inspection, and OSFM records indicate the M-145 line was last internally inspected on August 20, 2024.
If approved, the franchise will provide a one-time granting fee and ongoing annual fees to the City.
Compliance with CEQA: Pipeline No. M-145 is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines (Existing Facilities). This exemption applies because the proposed action involves continued operation of an existing pipeline franchise with negligible or no expansion of the existing use.
ATTACHMENTS: A. Proposed Ordinance
B. Notice of Public Hearing
C. State Fire Marshal Inspection Letter
D. Location Map
KT:ky
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Attachment A
Agenda Bill 5/26/26
ORDINANCE NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE,
CALIFORNIA, GRANTING TO TORRANCE PIPELINE COMPANY A
FRANCHISE, WITH A TERM EXPIRING TEN (10) YEARS AFTER THE
EFFECTIVE DATE OF THIS ORDINANCE, TO USE, MAINTAIN,
REPAIR AND REPLACE, RELOCATE OR REMOVE A SINGLE
PIPELINE AND APPURTENANCES BENEATH SPECIFIED PUBLIC
STREETS, TOGETHER WITH RELATED APPURTENANCES, FOR
TRANSMITTING AND DISTRIBUTING OIL AND OIL PRODUCTS
WHEREAS, the City of South Gate ("City"), pursuant to applicable federal, state and local law, is authorized to grant franchises within the South Gate city limits; and WHEREAS, on October 25, 2022, the South Gate City Council adopted Ordinance No. 2022-09-CC, granting Torrance Pipeline Company LLC, a Delaware limited liability company ("Grantee"), a franchise to operate the pipeline identified in Section 1.E of this Ordinance ("Pipeline"); and
WHEREAS, that franchise expires on September 13, 2026; and WHEREAS, the City and Grantee have now agreed upon the terms of a renewal of that franchise, which are set forth in this Ordinance; and
WHEREAS, on April 14, 2026, the South Gate City Council approved the scheduling of a Public Hearing for May 12, 2026; and adopted a Resolution declaring the City's intent to grant a ten-year franchise to Grantee that stipulates provisions for the use, maintenance, repair, replacement, relocation, or removal of a single pipeline beneath specified public streets, together with related appurtenances, for transmitting and distributing oil and oil products.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION l: Definitions. Whenever in this Ordinance the words or phrases hereinafter in this section defined are used, it is intended that they shall have the respective meanings assigned to them in the following definitions (unless, in the given instance, the context wherein they are used shall clearly import a different meaning):
A) The word "City" shall mean the City of South Gate, a municipal corporation of the State of California, in its present incorporated form or in any later reorganized, consolidated, enlarged or reincorporated form.
1 58
B) The "Effective Date" is the date on which this Ordinance becomes effective, as set forth in Section 13 below.
C) The word "Franchise" shall mean the rights and privileges granted by the City to Grantee in Section 2 below.
D) The word "Grantee" shall mean Torrance Pipeline Company LLC, a Delaware limited liability company, which is the entity to whom the Franchise contemplated in this Ordinance is granted, and its lawful successors or assigns.
E) The word "Pipeline" shall mean that certain 8,960 foot long, 12-inch diameter pipeline (located beneath Santa Fe Avenue from Independence Avenue to Southern Avenue, beneath Southern Avenue from Santa Fe Avenue to Alameda Street, and beneath Alameda Street from Southern Avenue to Seminole Avenue) cornrnonly referred to by Grantee as Pipeline No. M-145, and which shall be used for conducting, transporting, conveying and cariying oil, gas, gasoline, petroleum, wet gas, hydrocarbon substances, and similar liquid substances.
F) The phrase "Pipeline and Appurtenances" shall mean the Pipeline and any appurtenant or related appliance, attachment, cable, cathodic protective device, conduit, equipment, fitting, gauge, main, manhole, meter, pump, regulator, service, trap, valve, vault, vent or wire, where located under, along, across or upon Santa Fe Avenue, Southern Avenue and Alameda Street in the vicinity of the Pipeline.
G) The phrase "Pipeline Franchise Ordinance" shall mean that certain pipeline franchise Ordinance adopted by the City Council of the City and codified at Chapters 13.02 through
13.18, inclusive, of the South Gate Municipal Code.
H) The phrase "Street" shall mean the public streets, alleys and places within the City of South Gate as the same now or may hereafter exist, and in which the City has the ability to grant a franchise.
SECTION 2: Grant of Franchise. Pursuant to California state law as codified in Sections 6231 through 6235, inclusive, of the Public Utilities Code, the City hereby grants to Grantee the right, privilege and franchise to operate, maintain, use, repair, replace, and remove the Pipeline and Appurtenances for the purpose of conducting, transporting, conveying and carrying oil, gas, gasoline, petroleum, wet gas, hydrocarbon substances, and similar liquid substances under and across those portions of the Streets identified in Section 1.E above ("Franchise"). The rights granted herein shall be subject to (a) the terms and conditions set forth in this Ordinance, and (b) repairs to or replacements of the Pipeline and Appurtenances by the Grantee, at the Grantee's expense, and at such time or times as directed by the City. Grantee shall file with the South Gate City Clerk, not later than the Effective Date, with written acceptance of the terms and conditions of this Ordinance.
SECTION 3: Term. The Franchise shall be for a term commencing on September 14, 2026, and expiring on the tenth (lOIh) anniversary of the Effective Date, unless terminated earlier by the City pursuant to Section 11 below.
2 59
SECTION 4: Fees. As consideration for the Franchise, Grantee shall pay the City as follows:
A) Grantee shall pay the City a one-time franchise granting fee of Thirteen Thousand Eight Hundred Forty-Nine Dollars ($13,849) pursuant to Section 13.10.010 of the South Gate Municipal Code.
B) The Grantee shall pay the City an annual franchise fee of Four Dollars and Thirty-Three Cents ($4.33) per linear foot of the Pipeline, which equates to a total annual franchise fee of Thirty-Eight Thousand Seven Hundred Sixty-Five Dollars ($38,765). The annual franchise fee shall remain fixed during the initial five years of the term of the Franchise.
Upon the sixth (6") year of the term of the Franchise, the City shall adjust the annual franchise fee by applying the cumulative percentage change in the Consumer Price Index for All Urban Consumers (CPI-U) CPI-U (Los Angeles-Long Beach-Anaheim Area) over the immediately preceding five-year period, and the adjusted annual franchise fee shall remain fixed for the remaining term of the Franchise.
C) On or before the Effective Date, the Grantee shall pay the City an amount equal to the sum of: (i) the franchise granting fee; and (ii) the aru'iual franchise fee for the one-year period cornrnencing on the Effective Date.
D) Thereafter, on each anniversary of the Effective Date for the duration of the term of the Franchise, Grantee shall pay the annual franchise fee to the City.
E) Pursuant to Section 13.10.060 of the South Gate Municipal Code, Grantee shall pay a late fee equal to ten percent (1 0%) of any payment due hereunder, where such payment remains unpaid beyond thirty (30) days after the date on which such payment is due.
F) Any neglect, omission or refusal by the Grantee to make any such payment as and when due shall be grounds for the declaration of a forfeiture of the Franchise and of all rights hereunder after thirty (30) days' notice to cure has expired as provided for in Section 11 below.
G) In the event of abandonment of facilities with the approval of the City as elsewhere in this Ordinance provided, or in the event of removal of such facilities by the Grantee, the payments otherwise due the City for occupancy of the roads or highways by such facilities shall be prorated for the calendar year in which such removal or abandonment occurs as of the end of the calendar month in which removed or abandoned.
SECTION 5: Insurance. Grantee shall do all of the following on or before the Effective Date:
A) Provide satisfactory evidence to the City that Grantee has obtained policies of liability and worker's compensation insurance from companies authorized to transact business in the State of California by the Insurance Commissioner of California, as required by Section
13.08.050 of the South Gate Municipal Code.
B) File with the South Gate City Clerk, as required by Section 13.08.050 of the South Gate Municipal Code, either (i) certified copies of the policies or (ii) a certificate of insurance 3 60
for each of the required policies executed by the company issuing the policy, certifying that the policy is in force.
C) File and thereafter at all times during the life of the Franchise keep on file with the South Gate City Clerk a corporate surety bond ing to the City in the penal sum of ten thousand dollars ($10,000) which meets all the requirements of Section 13.08.060 of the South Gate Municipal Code.
D) As an alternate to the filing of a bond, the Grantee may deposit with the City Clerk and assign to the City savings and loan certificates or shares, or both, in the same amount as required on such bond, as authorized by Section 13.08.070 of the South Gate Municipal Code.
SECTION 6: Modification or Approval of Pipeline and Appurtenances. Within ninety (90) days following the date in which Pipeline and Appurtenances or any portion thereof have been modified or removed under this Franchise, the Grantee shall file a plan or plans in such forms as may be required by the City's City Engineer showing the accurate location and size of such modified Pipeline and Appurtenances then in place within the locations identified in Section 1.E of this Ordinance, above.
SECTION 7: Additional Conditions. The Grantee of this Franchise shall:
A) Maintain the Pipeline and Appurtenances in accordance with and in conformity with all City, County, State and Federal ordinances, statutes, rules, regulations and other laws (whether now existing or hereafter adopted) applicable to the installation, location, use, maintenance and/or removal of the Pipeline and Appurtenances; B) Pay to the City, on demand, the cost of all repairs to public property made necessary by any operations of the Grantee under this Franchise, including restoring the Street to its original condition upon the removal of all or any portions of the Pipeline and Appurtenances, or upon the termination or non-renewal of the Franchise; C) Indemnify and hold harmless the City, its officers and employees from any and all liability for damages proximately resulting from the Grantee's acts or omissions under this Franchise; and be liable to the City for all damages proximately resulting from the failure of said Grantee well and faithfully to observe and perform each and every provision of this Franchise;
D) Remove or relocate, at the request of the City and without expense to the City, any or all of the Pipeline and Appurtenances if and when made necessary by any lawful change of grade, alignment or width of the affected Street;
E) Use, operate, repair or modify any pipeline for the transportation of flammable or combustible liquids, in a manner prescribed by the California State Fire Marshall, and/or Chief ofLos Angeles Fire Department in accordance with Chapter 13.14 of the South Gate Municipal Code;
4 61
F) Submit certified test results for the pipeline subject to the provision of the Pipeline Safety Act of 1981, California Government Code Section 51010, et seq. The testing shall be conducted as required by the California State Fire Marshal, and certified test results shall be requested by the City from the Fire Marshal. In the event the State Fire Marshal shall fail to provide such certified test results to the City, grantee shall provide such test results to the City upon request; and
G) If wishing to renew the Franchise, submit a written petition of franchise renewal to the City at least ninety (90) days prior to the expiration date of this Franchise.
SECTION 8: Excavation Permits. Grantee shall obtain an excavation permit, and pay the applicable fee therefore, prior to cornrnencing any excavation in the right-of-way. Grantee may obtain an excavation permit by filing a set of excavation plans with the City Engineer, which plans shall be subject to the City Engineer"s review and approval. The excavation plans shall show the location of the proposed excavation, as well as the location of all known existing pipes, sewers, conduits, improvements and other facilities in or under any Street or public property in which the franchise property is located with an adequate description of the proposed work, including an estimate of the duration of the interference with any street traffic. The issuance of any excavation permit for the repair, modification or replacement of a pipeline for the transmission of flammable or combustible liquids, gases or hazardous materials, shall be as prescribed by the Fire Chief of the Los Angeles County Fire Department in accordance with Chapter 13.14 of the South Gate Municipal Code.
A) Where it is necessary to lay underground pipes through, under or across any portion of a paved or macadamized street, such work, where practicable and economically feasible, shall be done by a tunnel or bore so as not to disturb the foundation of such paved or macadamized street. If the same cannot be done, or if it is necessary to cut the street in order to access existing pipes and appurtenances, such work shall be done pursuant to an excavation permit, as provided in this Section 8, to be issued by the City Engineer upon application, therefore.
B) All work shall be subject to inspection by the City Engineer. All street coverings or openings, valves, vaults and manholes shall at all times be kept flush with the surface of the streets; provided, however, that vents for underground vaults and manholes may, subject to the prior approval of the City Engineer, extend above the surface of the streets when such vents are located in parkways, between the curb and the property line. Grantee shall provide adequate traffic safety barriers, signs, devices and traffic safety warning equipment in accordance with City ordinances, rules or regulations, and shall comply with such additional safety measures as the City Engineer may direct.
SECTION 9: Emergency Procedures.
A) Grantee shall develop and maintain an emergency response plan, satisfactory to the City Engineer, which covers all franchise operations within the City. The initial draft of that emergency response plan shall be delivered to the City Engineer not later than the Effective Date. In general, an emergency response plan meeting the requirements of Federal and State law and containing the information contained in this section shall be acceptable. The 5 62
emergency response plan shall include a 24-hour notification program and proof of arrangements capable of providing emergency response services, including but not limited to traffic control, street excavation, pipeline repair, and supplies and services as necessary, within two (2) hours of notification of any problem, and such other information as the City Engineer shall reasonably require. Repairs to a public street, alley or parkway shall be completed within seventy-two (72) hours unless otherwise authorized by the City Engineer.
The City Engineer shall be notified ten (10) days in advance of any proposed change in such arrangements.
B) Whenever any Pipeline or Appurtenance breaks or leaks so as to cause the release of oil or products thereof into the public right-of-way, Grantee, and any other person using or controlling the Pipeline or Appurtenance, shall immediately notify the City's Police Department and Public Works Department and shall implement precautionary safety measures including traffic control, system shutdown, valve closures, and public notification. In the event of an emergency which threatens life, health, safety or property, and where it is not possible to obtain an excavation permit prior to commencement of the work, the Grantee may commence such work; provided, however, that within seventy-two (72) hours thereafter Grantee shall make application to the City Engineer for an excavation permit in accordance with the procedures specified herein. The City Engineer may impose conditions upon the issuance of the excavation permit, and all work shall be subject to inspection. Adequate traffic safety barriers shall be maintained at all times, and any damaged portion of the Street shall be restored to its original condition.
C) If any portion of any Street is damaged by reason of defects in the Pipeline and Appurtenances, or any portion thereof, or by reason of any other cause attributable to or arising from the operation of the Pipeline and Appurtenances, the Grantee shall, at its sole cost and expense, immediately repair all damages and restore the Street to the condition existing before such damage occurred. All such work shall be done under the direction of the City Engineer, and to the reasonable satisfaction of the City Engineer. Grantee shall repair such damage and restore the Street within three (3) working days after written demand therefore by the City Engineer, or such other period as the City Engineer may authorize when required for the protection of the public health and safety.
D) If Grantee, after reasonable notice, fails or refuses to pave, surface, grade, repave, resurface or regrade as required by the provisions of this Franchise, the City may cause the work to be done and shall keep an itemized account of all costs, including reasonable administrative overhead expenses. Grantee shall pay such costs to City within thirty (30) days after presentation to Grantee of an itemized account of such costs.
SECTION 10: Records.
A) Grantee acknowledges that the City's records may not be complete and that pipelines and appurtenant structures unrelated to the Pipeline, and previously unknown to City, are frequently discovered. Consequently, by granting this Franchise or by approving any excavation permit requested by Grantee, the City does not warrant the accuracy of information supplied to the Grantee by the City regarding the location or existence of other facilities. Nothing herein shall be deemed to make the City, or any officer, agent or 6 63
employee of the City, responsible or liable to the Grantee or to any other person by virtue of the City's approval of excavation permits and/or plans, regardless of whether any information is supplied by the City to the Grantee pertaining to the location of existing pipes, facilities or other improvements on, in or under any Street or other public property.
B) Grantee shall keep and preserve within the County of Los Angeles for a period of ten (10) years, subsequent to the date of the most recent franchise fee determination as ascertained by an audit made by the City or on its behalf, all the records necessary to determine the amount of such franchise fee.
C) At all reasonable times, Grantee shall permit the City or its duly authorized representative to examine the Pipeline and Appurtenances and, with the exception of records or other materials containing confidential or proprietary information, to examine and transcribe any and all books, accounts, papers, maps, and other records kept or maintained by the Grantee or under its control and associated with the Pipeline and Appurtenances and/or the financial condition of the Grantee with respect thereto.
SECTION 11 Early Termination of Franchise.
A) If Grantee shall fail, neglect or refuse to comply with any of the provisions or conditions of this Franchise, and shall not, within thirty (30) days after written demand for compliance, begin the work of compliance, or after comrnencing such compliance shall fail to prosecute the same with due diligence to completion, then the City, acting by and through its legislative body, may declare this Franchise forfeited.
B) If Grantee voluntarily surrenders, abandons, assigns, transfers, sells or leases the Franchise without the prior express written consent of the City (which consent shall not be unreasonably withheld), the City may terminate this Franchise.
C) The Franchise shall automatically terminate if another governmental entity acquires by eminent domain the Streets beneath which the Pipelines and Appurtenances are located.
D) In the event of noncompliance by Grantee with any of the conditions hereof, the City may, in addition to all other remedies provided for herein, bring suit for the forfeiture or termination of this Franchise.
SECTION 12: Removal or Abandonment of Facilities.
A) At the expiration, revocation or termination of this Franchise or of the permanent discontinuance of the use of all or a portion of the Pipeline or Appurtenances, the Grantee shall, within thirty (30) days thereafter, make written application to the Director of Public Works for authority either to: (1) abandon all or a portion of such facilities in place; or (2) remove all or a portion of such facilities. Such application shall describe the facilities desired to be abandoned, their location with reference to City highways, and shall describe with reasonable accuracy the physical condition of such facilities. The Director of Public Works shall determine whether any abandonment or removal which is thereby proposed may be affected without detriment to the public interest and under what conditions such 7 64
proposed abandonment or removal may be affected. He or she shall then noti:ty Grantee of his or her determinations.
B) Within thirty (30) days after receipt of such notice, Grantee shall apply for a permit from the Public Works Department to abandon or remove the Pipeline and Appurtenances (or portion thereof, as appropriate).
C) Grantee shall, within ninety (90) days after obtaining such permit, commence the work authorized by the permit, and shall thereafter diligently prosecute that work to completion.
SECTION 13: Effective Date. This Ordinance shall take effect and be in force on the date ("Effective Date") which is the latter of (a) thirty (30) days after its adoption, or (b) the date when Grantee files written acceptance of the Franchise with the South Gate City Clerk in accordance with Public Utilities Code Section 6235.
SECTION 14: Posting of Ordinance. The City Clerk shall certify the adoption of this Ordinance and shall cause same to be published as required by law. [Remainder of page left blank intentionally]
8 ll 65
PASSED, APPROVED and ADOPTED this day of 2026.
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
B7:
pgbF't@
Raul F. Salinas, City Attorney
CITY OF SOUTH GATE:
B7:
Joshua Barron, Mayor
9 l.) 66
Attachment B
Agenda Bill 05/26/26
SOUTH GATE PRESS
1007 N SEPULVEDA BLVD STE 1357, MANHATT AN BEA(,H, OA 90286 Telephone (323) 556-5720 / Fax (219) 834-0584
ThlsspuisLor$1111srxmponly
southoe::o!A'y%erh
APR27 2028
FJLED
Yodit Glaze, City Clerk
CITY OF SOUTH GATE /CITY CLERK
8650 (,ALIFORN!A AVE
SOU'n-l GATE, CA - 90280
PROOF OF PUBuCATlON
State of Callfomla
County or LOS ANGELES
(201 5.5 c.c.ri,)
NOtlCeT.VFlai HRG - NOTI(J OF HEARINC,
Ad DBgcriptlon:
Torrance Pipeline Company, LLC
I am a cltlzen of the United 81ti(es and a residt+ril of the State of Californla; I am overths age of elOhtsan years, and not a parly to or Interested In the above entllled matter.l am the prlnclpal clerk oftlie prlnterand publleherofiho SOUTH GATE PRESS, a newspaperpublishedInthe En011shfaiiOuaqe In Uie dfy of SOUTH GA'rE,countyof Log ANGt=lJS, and edludged a newspaper or geiieral airculallan as deTined by the laws oTthe Stab of Callfornia by the Superior Court of lhe County of LOS ANGELE8, Stak+ of Californla, under date 04/al9/1929,CaseNo.273415. Thatthenollce,ofwrilctitheannexedlsa pririted copy, has been pub[lshed In each Tegtilar end entlre Issue oFsald newspaperand not In anysupplementthereofon thefollowlng dates, to-wit:
WA#: 4036171
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CITY OF SOUTH GATE APR212028
F!IL,5L)
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVBN that the City Council of' Soufli Gate, Califomia will conduct a publichearing to intmduce an Oraoanx gra;nttng a five (5) year francl'iise to Torrance Pipeline (,oinpany, LLC, to use, :maintain, repair and replace a single pipeline beneath specified puMic streets, together with related appJe'nances, for transmitting and istributing petroleum products,
Torrance Pipeline Compaity, LLC, and its successors and assigns will, during the life of the *ancise, pay to the City the percentage spectfied in the proposed Ordinati.ce, thatthe peientage will be paid annually from the Me> of the granting of the frarichise, and in the event such paytnent is not made the fraricMse will be forfeited, A copy of the proposed Ordinance can be reviewed in the City Clerk's office during norinal business hours, DATE:
TIME:
LOCATION:
Tuesday, May 12, 2026
6:30p,m.
Council Chambers
South Gate City Hall
8650 Cal'iforniaAvenue
South Gate, CA 90280
NOTICE IS HEREBY GIVEN that any and all persons interested in the matter herein above set forth are privileged to attend said hearirig and then there testify or ptesent evidence upon ariymatter relating thereto.
NO'nCE IS HEREBY GIVBN by order of the City Clerk of said City and is dated Apiil 23, 2026.
Yodit City Clerk
Publicatiorn date: Thursday, April 23, 2026
Aooount Nwiber; 100-701-31-6302
I< 68
Attachment C
Agenda Bill Q5/46/26
STATE OF CALIFORNIA-NATURAL RESOtlRCES AGENCY Gavin Newsom, Govemor
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
3780 Kilroy Airport Way, Suite 500
Long Beach, California 90806
(562) 497-0350
Website: www.fire.ca.gov
February 10, 2026
Kenneth Tang, P.E.
Senior Civil Engineer
City of South Gate
Department of Public Works
8650 California Avenue
South Gate, California 90280
SUBJECT: TORRANCE PIPELINE COMPANY, LLC - M-145 (OSFM PLID #0205) Dear Kenneth Tang,
The Department of Forestry and Fire Protection (CAL FIRE) - Office of the State Fire Marshal (OSFM) confirms that Torrance Pipeline Company, LLC is in compliance with the Federal and State laws and regulations regarding the operations and maintenance of the below referenced pipeline in the City of South Gate.
Torrance Pipeline Company, LLC (TPLC) operates the M-145 line (OSFM PLID #0205) within the City of South Gate. The TPLC's M-145 line flows from Torrance meter station to Torrance Vernon Terminal with a connection to Kinder Morgan Watson Station. The M-145 line (OSFM PLID #0205) consists of 12.75" in diameter and is 18.26 miles in total length. TPLC is required to maintain and inspect the above referenced pipeline pursuant to the California Pipeline Safety Act and the u.s. Department of Transportation Code of Federal Regulations. CAL FIRE - Office of the State Fire Marshal (OSFM), Pipeline Safety Division completed several inspections of OSFM PLID #0205 between October 202'l and February 2026 and identified the following violation of state or federal laws and regulations at the company level in July 2023:
* PBF's IMP Manual did not establish an adequate written EFRD procedure in accordance with 49 C.F.R. §1 95.452(i)(4) as required by §195.452(f)(6). An amended procedure was reviewed by the OSFM.
* PBF's IMP Manual did not establish an adequate written procedure for risk analysis criteria in accordance with 49 C.F.R. §195.452(i)(2) as required by §195.452(f)(6).
An amended procedure was reviewed by OSFM.
Additionally, the following items of concern were identified at the company level in July 2023:
* PBF's Section 5.5.1.3 of its Integrity Management Program (IMP) Plan requires Consultant/Contractors to be Level Ill certified per ASNT ILI-PQ-201 0. A contractor "TheDepartmentofForesbyandFireProtectioriservesandsafeguardsthepeopleandprotectsthepropert)randresourcesofCalifornia." 69 Docusign Envelope ID: 941934B1-E782-4F8F-B8E2-8023481E15E5 Kenneth Tang
February 10, 2026
for PBF reviewed the last assessment results of its Torrance-SWT 2 and the record indicates that he does not have Level Ill Certification. * PBF performed an in-line inspection (ILI) of its Torrance-SWT 2 on 12/09/2021 and received the final report from the ILI vendor on 2/09/2022, which is 62 days from the date of assessment. It is our understanding that PBF declared the date of discovery on 6/07/2022, which is 180 days from the date of assessment. * PBF conducted annual pipeline risk evaluation/implementation on 8/02/2022. PBF should have updated the risk analysis for the Grapevine to Lebec pipeline segment to include the newly identified threat, which is stress corrosion cracking (SCC), and calculated the new risk score of the subject line because the Grapevine to Lebec pipeline segment experienced a release on 1 1/1 9/2020.
No violations were identified on OSFM PLID #0205 at the time of inspection.
State and federal pipeline regulations require each pipeline operator to continually assess the pipeline integrity at established time intervals. The OSFM records indicate that TPLC's M-145 line (OSFM PLID #0205) was last internally inspected on August 20, 2024.
If you have any questions regarding inspections of this operator, please do not hesitate to contact the OSFM, Pipeline Safety Division at (562) 497-0350.
Sincerely,
DocuSlgned by:
- [.t,
980F8D3AE95C42E
JAMES HOSLER
Assistant Deputy Director
Chief of Pipeline Safety and CUPA Programs
11 70
Attac!himent D
Agenda Bili 05/26/26
I
ig
iu
71 Office of tlii
South Gate City Clerk
Item No. 6
MAY21 2026
FILED
ll;'11 0z CITY COUNCIL
AG-ENDA IBTLL
For the Regular Meeting ofa May 26, 2026
Originating Department: Public Wocks
Arturo Cervarxtes Rob Houston
SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALfORNIA, AUTHORTZnSTG SUBMITTAL OF A GRANT APPLICATNON
TO THE LOCAL GOVERNMENT WASTE TIRE CLEANUP GRANT PROGRAM PURPOSE: Approve a Resolution authorizing the submission of a grant application to the California Department of Resources Recycling and Recovery (CalRecycle) for the Local Government Waste Tire Cleanup Grant Progratn,
RECOMMF,NDED ACTIONS: The City Council will consider:
a. Adopting a Resolution authorizing the submission of a grant application to CalRecycle requesting $40,020 in funding from the Local Government Waste Tire Cleanup Grant Program; and
b. Authorizing the City Manager, or his designee, to execute, on behalf of the City, all docwients requiredto submit the application andimplementthe grant, FTSCAL IMPACT: There is no impact to the General Fund. The grant application requests $40,020 to support the collection and rennoval of illegally dumped tires from the public right-ofway.
ANALYSNS: CalRecycle has allocated $1,500,000 statewide for the Waste Tire Cleanup Grant Program. These funds are designated to support the collection, renaoval, recycling and proper disposal of waste tires :trom illegal dumping sites and public rights-of-ways.
The City is eligible to apply for up to $40,020 in grant funding. To proceed with the application, the City Council must adopt a Resolution authorizing: (a) the submission of the grant application, and (b) the City Manager, or designee, to execute all related documents, including agreements and payment requests necessary to implement the program.
This grant presents an opportunity to supplement existing City efforts by offsetting costs associated with illegal tire removal. Staff recommend applyirig for the grant, as it will help expand cIeanup activities without impacting the General Fund. 1 72
BACKGROUND: Illegal dumping continues to be a widespread issue throughout the City, particularly along public rights-of-way, alleys, and vacant areas. A recurring component of this activity is the disposal of waste tires, which contributes to visual blight and creates environmental and public health concerns. Accumulated tires can attract pests, serve as breeding grounds for mosquitoes, and pose fire risks if not addressed promptly.
The City currently relies on limited operational funds to address illegal dumping on an ongoing basis. With existing fiscal constraints, these cleanup efforts place continued pressure on available resources.
In addition to the direct costs of removal, illegal dumping diverts staff time and operational resources away from other critical maintenance activities. Crews must routinely respond to complaints, inspect sites, and coordinate cleanups, which can delay scheduled work and reduce overall service efficiency. As dumping continues to occur, these impacts are ongoing and compound over time.
The CalRecycle Waste Tire Cleanup Grant Program provides a funding opportunity to directly support these efforts by covering the costs associated with the collection, removal, transportation, recycling, and disposal of waste tires. Securing this grant would allow the City to expand cleanup activities, reduce the burden on existing resources, and address illegal dumping more efficiently without additional impact to the General Fund.
ATTACHMENT: Proposed Resolution
AM:ky
2 73
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH GATE, CALIFORNIA, AUTHORIZING
SUBMITTAL OF A GRANT APPLICATION TO
CALRECYCLE FOR A GRANT UNDER ITS LOCAL
GOVERNMENT WASTE TIRE CLEANUP GRANT
PROGRAM
WHEREAS, the California Public Resources Code authorizes the Department of Resources Recycling and Recovery (commonly known as "CalRecycle") to administer various grant programs; and
WHEREAS, in furtherance of this au,thority, CalRecycle is required to establish procedures governing the administration of those grant programs; and WHEREAS, those CalRecycle grant application procedures require, among other things, an applicant's governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants; and
WHEREAS, if this City Council passes such a resolution, the City of South Gate (the "City") will be eligible to apply for a CalRecycle grant of up to $40,020 under CalRecycle's Local Government Waste Tire Cleanup Grant Program (the "Program");
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SOUTH GATE DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City is hereby authorized to submit a grant application under the Program seeking grant funding of up to $40,020 (or any higher amount for which the City may be eligible under the Program) from CalRecycle.
SECTION 2. The City Manager, or his designee, is hereby authorized and directed to execute in the City's name and submit to CalRecycle any and all applications, requests, agreements, amendments, and other documents and correspondence related to the grant application referenced in Section 1 above.
SECTION 3. Furthermore, the City Manager, or his designee, is hereby authorized and directed to execute on behalf of the City all other documents, and to take on behalf of the City all other actions, which the City Manager deems necessary or advisable to carg out the purposes of the foregoing resolutions.
1 AS13772 0860872 4926-7050-3844vl
74 SECTION 4. This City Council does hereby declare that if any section, subsection, sentence, clause, phrase or portion of this Resolution or its application thereof is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the Resolution. The City Council hereby declares that it would have adopted this Resolution, and each and every section, subsection, sentence, clause, phrase, or portion thereof not declared invalid or unconstitutional without regard to whether any portion of the Resolution would be declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 26'h day of May 2026.
CITY OF SOUTH GATE:
Joshua Barron, Mayor
ATTEST:
Yodit Glaze, City Clerk
(SEAL)
"PRo",D;'uT"e
Raul F. Salinas, City Attorney
2 AS13772.0860872 4926-7050-3844vl
75 Office ofthb
Sotitl'i Gate City Clerk
MAY2 1 2026
FILED
1('.Ll3m-s
Item No. 7
Ci0 of South Gate
CITY COUNCIL
AGENDA PJLJ[,
For the Regular Meeting of: May 26, 2026
Originating Deparhnent: Public Woyks
ArturoCervantes RobHouston
SUBJECT: AMENDMENT N0. 2 TO CONTRACT NO. 2022-41-CC WITH HONEYWELL mTF,RNATIONAL INC. TO EXTEND H%7AC EQUIPMENT
MAINTENANCE, MONITORING, AND REPAtR SERVICES FOR CITY FACILI[TIES PURPOSE: To approve Amendment No. 2 to Contract No. 2022-41-CC ("Amendment No. 2") with Honeywell International Iric., extending the term by 12 months to continue HVAC equipment maintenance, monitoring, and repair services at various municipal facilities througli June 30, 2027.
RECOMMENDED ACTNONS: The City Council will consider:
a. Approving Amendment No. 2 to Contract No. 2022-42-CC with Honeywell International Inc. ("Agreement"), to extend the contract term for 12-months to contitiue through June 30, 2027, HVAC maintenance services for various municipal facilities, for a total amount notto-exceed $164,481; and b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
FISCAL n%'NPACT: Amendment No. 2 is in the amount of $164,481. Funding is included in the Fiscal Year 2026/27 0perating Budget, as summarized below:
General Fund .Water Fu_nd
Sewer
Fund
Lighttng ana .
Landscapt-Maint.
Fund
Total
Amendment No. 2 $98,264 $33,721 ' $15,736 $16,760 $164,481 Amendment No. I $98,264 $33,721 $15,736 $16,760 $164,481 FY 2022/23 $101,781 $34,928 $16,300 $17,360 $170,369
FY 2023/24 $98,264 $33,721 $15,736 $16,760 $164,481
FY 2024/25 $98,264 $33,721 $15,736 $16,760 $164,481
Total $494,837 $169,812 $79,244 $84,400 $828,293
The annual cost remains consistent with Amendment No. 1.
ANALYSNS: Honeywell International Inc. is currently under Contract No. 2022-41-CC to provide HVAC equipment maintenatice, monitoring, and repair services for various tm'inicipal facilities. The current contract term is scheduled to expire on June 30, 2026. Amendment No. 2 proposes 1 76
extending the agreement for an additional 12 months to ensure continuity of HVAC maintenance and repair services at City facilities.
Although the original agreement does not contain formal extension provisions, the City Council may approve an extension with the contractor's consent. It is the Department of Public Works' standard practice to structure HVAC service agreements with an initial three-year term followed by up to two one-year extensions, provided contractor performance remains satisfactory. This approach helps maintain service continuity, operational reliability, and consistent maintenance quality across City facilities.
Since the contract's inception, Honeywell International Inc. has met all contractual obligations and has consistently provided a high standard of service. Their responsiveness, reliability, and attention to detail have contributed to HVAC systems that operate reliably year-round. Based on their performance to date, staff recommend extending the contract for an additional year.
BACKGROUND: The Public Works Department maintains the HVAC systems utilizing the services of a specialty contractor. Services include routine and on-call maintenance services for equipment inspection and repairs, remote monitoring of equipment performance, filter changes, preventive maintenance and other maintenance required to operate HVAC systems.
On June 28, 2022, the City Council approved the Agreement with Honeywell International Inc. for a 3-year term effective July 1, 2022, to June 30, 2025, in the amount of $499,331. Amendment No. 1 extended the term of the Agreement by 12 months, through June 30, 2026.
Staff are recommending extending the agreement to 12 months, through June 30, 2027. Extending the contract maintains the continuity of service and avoids disruption to operations at critical municipal facilities.
Staff does not recommend issuing a Request for Proposals ("RFP") at this time. Issuing an RFP at this time may result in higher costs, potential service disruption, and a transition period that could impact service levels at critical facilities.
The following City facilities are equipped with HVAC systems: the Public Works Corporate Yard, Police Department, City Hall, South Gate Park Municipal Auditorium, Girls Club House, South Gate Sports Center, Well No. 28 Booster Pump Station, Well No. 29, Westside Reservoir, Hollydale Resource Center, Margaret Travis Senior Center, Civic Center, and Westside Resource Center.
ATT ACHMENTS: A.
B.
Proposed Amendment No. 2 (including Exhibit A)
Contract No. 2022-41-CC*
"Each document is available for review through the City Clerk's Office.
OH/AA:lc
2 77
Attachment A
Agenda Bill 5/26/26
Amendment No. 2
to Contract No. 2022-41-CC
AMENDMENT N0. 2 TO CONTRACT N0. 2022-41-CC FOR
HVAC MAINTENANCE SERVICES BETWEEN THE CITY
OF SOUTH GATE AND HONEYWELL INC., A
CALIFORNIA CORPORATION ("CONTRACTOR")
This Amendment No. 2 to Contract No. 2022-41-CC for HVAC equipment maintenance, monitoring, and repair services ("Amendment No. 2") is made and entered into on June 24, 2025, by and between the City of South Gate, a California municipal corporation ("City"), and Honeywell International, Inc. a California Corporation, (: Contractor"). This Amendment amends that certain Agreement for HVAC equipment maintenance, monitoring, and repair services, City ContractNo. 2022-41-CC, entered into betweenthe City and Honeywell International, Inc. on July 1, 2022 (the "Original Agreement"), All capitalized terms used in this Amendment No. 2 shall have the same meanings ascribed to them in the Original Agreement unless otherwise defined herein.
RECIT ALS
WHEREAS, the City and Honeywell International, Inc. wish to amend the Agreement for HVAC Equipment Maintenance Services with respect to the terms of and compensation payable under the Maintenance Agreement, all on the terms and conditions set forth herein.
NOW, THEREFORE, the parties agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 EXTENSION OF TERM OF MAINTENANCE AGREEMENT.
The City and Honeywell International Inc. hereby extend the term of the Maintenance Agreement to 12 months, through and including June 30, 2027.
1.2 COMPENSATION.
Additional Compensation. Notwithstanding anything to the contraiy in the Original Agreement, the City shall pay Honeywell International Inc. the sum of One Hundred Sixty-Four Thousand, Four Hundred Eighty-one Dollars ($164,481) as full compensation for all of Honeywell International Inc. services under (i) the Maintenance Agreement for the period from July 1, 2026, through June 30, 2027.
Compensation continues at the same rate on a month-to-month basis for up to 12 months, at a monthly rate of Twelve Thousand Forty Dollars and Eight Cents ($12,040.08), for a total of One Hundred Sixty-Four Thousand Four Hundred Eighty-One Dollars ($164,481) for Fiscal Year 2026/27. The grand total shall not exceed One Hundred Sixty-Four Thousand Four Hundred Eighty-One Dollars ($164,481). This total includes an amount of $20,000 for On-Call Services.
2. EFFECT OF AMENDMENT.
Affirmation of the Original Agreement. Except as expressly amended herein, all other terms and conditions of the Agreement, shall remain unchanged and in full 78 force. Furthermore, City reserves the right to augment or reduce the scope of work as the City deems necessary. The City and Honeywell International Inc. each acknowledge, represent, and warrant that to the best of its knowledge, neither paity is in default of its obligations under the Original Agreement.
3. EFFECTIVE DATE.
The effective date of this Amendment No. 2 is July 1, 2026, and will remain in effect through and including June 30, 2027, unless otherwise terminated in accordance with the terms of the Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
By:
Joshus Barron, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
DRA!ri (i)
Raul F. Salinas, City Attorney
HONEYWELL INTERNATIONAL
INC.:
B7:
Dated:
2 79
Office ofthtSouth Gate City Clerk
MAY21 2076 Item No. 8
FILED
I:oO(rn Ciffl of South Gate
CITY COUNCIL
AGENDA BNLL
For the Regular Meeting of: May 26, 2026
Originating Department: Public Works
Arturo Cervantes Rob Houston
SUBJECT: , AMENDMENT N0. 2 TO CONTRACT N0. 2022=42-CC WN':I'H MF,RCHANTS BUILDING MA)[NTENANCE TO EXTEND CUSTODIAL AND
MAINTENANCE SERVICES FOR CITY FACILITIF,S
PURPOSE: To extend Contract No. 2022-42-CC for I2 months to continue providing ongoing custodial and maintenance services for various municipal facilities.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approying Amendment No, 2 to Conttact No. 2022-42-CC with Merchants Building Maii'itenance ("Agreement"), to extend the contract term for 12 months to continue through June 30, 2027, custodial and maintenance services for various municipal facilities, for atotal amount not-to-exceed $322,910; and b, Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
FISCAL IMPACT: Amendment No. 2 is in the amount of $322,910 ($26,909 per month).
Funding is included in the Fiscal Year 2026/27 0perating Budget, as surnrnarized below:
- "" '" a" "' " " 'i"" " a" -".:"#::';-,';,a:;'a"' a"!"4 €;"Aa '-'; -..:":'i-)"JjQ'%41@d§i.,':,'4:',%%q.;
' + . a - - - *-a " '-T i T-i 7"'j" 14 4at _ ai l i ,,' - z: . ,-1 $,f;:li
?)_8tJ2 ,-i 1,. !)
.L,, I
,al'
q ( .'a a
a +(a
;i
[00
lilijY":t:"
pan!i;zi:. - %.1,
lj:!. 4,I4"'i""::'.i
'iil.';7.iQffiii "'-'ff"':"': P'Qm. 'i.';, 'l;i@llMp§
%]
'l"'{'ai"
2p_J)lj,8N.
'; '93J
-X97;cQ, ',' a%"ia:,": :l: '
': 4!=- ..z
:-
i:
!4$'(i<;:
[(5;'-;=,
!,'i",,C7Q)-;j'.
:;:.i-SjjA:-.-'_!;::'. ?G3,:p, ;6ffi4%:':EJ::':
€'-'/,f aat"",'2, . _. ' 0
Amendment No. 2 $262,171 $10,046 $30,410 $20,283 $322,910 I
Amendment No. l $262,172 $10,046 $30,410 $20,283 $322,910 Contract No. 2022-42-CC
I
$265,962 $10,204 $30,871 $20,776 $327,813
FY 2022/23
I
$265,962 $10,204 $30,871 , $20,776 $327,813
'- FY2023/24 $265,962 $10,204 $30,871 $20,776 $327,813
i TotaN $1,322,228 $50,750 $153,433 $102,894 $1,629,259 ANALYSNS: Merchants Building Maintenance is currently under Contract No. 2022-42-CC to provide custodial and maintenance services for various murxicipal facilities. The amended contract term is scheduled to expire on June 30, 2026. Amendment No. 2 proposes extend.uig the contract for 12 months, consistent with the Department of Public Works' standard practice of mai'iaging service agreements of this nature.
1 AS13772.0860872 4873-6304-2407vl
80 Although the original contract does not include formal extension provisions, the City Council may approve an extension with the contractor's consent, which has been obtained. Custodial services are typically awarded with an initial three-year term, followed by up to two one-year extensions, provided performance remains satisfactory. This approach supports continuity of service and helps ensure consistent, high-quality maintenance.
Since the contract's inception, Merchants Building Maintenance has met all contractual obligations and has consistently provided a high standard of service. Their responsiveness, reliability, and attention to detail have contributed to the cleanliness and maintenance of City facilities, supporting a professional and welcoming environment for staff and the public alike.
Based on their performance to date, staff recommend extending the contract for an additional year.
BACKGROUND: The City of South Gate ("City") utilizes janitorial services for the upkeep of City Hall, Museum/Civic Center, the Police Department and Jail, the Police Department Narcotics Unit facility, and the Public Works Corporate Yard buildings.
Services include daily trash removal, vacuuming, sweeping, carpet cleaning, floor maintenance, dusting, interior window washing, and wall washing in facilities used by staff and the public.
On June 28, 2022, the City Council approved the Agreement with Merchants Building Maintenance for a three-year term, effective July 1, 2022, through June 30, 2025, in the amount of $1,149,281. Since the start of the Agreement, Merchants has provided a high level of service and has met all contract requirements. Amendment No. I extended the term of the Agreement by 12 months, through June 30, 2026.
Staff is recomtnending extending the agreement 12 months, through June 30, 2027. Extending the contract maintains the continuity of service and avoids disruption to operations at critical municipal facilities.
Staff does not recornrnend issuing a Request for Proposals ("RFP") at this time. Issuing an RFP at this time may result in higher costs, potential service disruption, and a transition period that could impact service levels at critical facilities.
ATT ACHMENTS: A.
B.
Proposed Amendment No. 2
Contract No. 2022-42-CC
OH/AA:ky
2 AS13772.0860872 4873-6304-2407vl 81
Attachment A
Agenda Bill S/26/26
Amendment No. 2
to Contract No. 2022-42-CC
AMENDMENT N0. 2 TO CONTRACT N0. 2022-42-CC FOR
CUSTODIAL AND MAINTENANCE SERVICES BETWEEN
THE CITY OF SOUTH GATE AND MERCHANTS
BUILDING MAINTENANCE.
This Amendment No. 2 to Contract No. 2022-42-CC for custodial and maintenance services for various municipal facilities ("Amendment No. 1") is made and entered into on May 26, 2026, by and between the City of South Gate, a California municipal corporation ("City"), and Merchants Building Maintenance, LLC., a California limited liability corporation ("Contractor").
This Amendment amends that certain Agreement for custodial and maintenance services, City Contract No. 2022-42-CC, entered into between the City and Merchants Building Maintenance, on July 1, 2022 (the "Original Agreement"), All capitalized terms used in this Amendment No. 2 shall have the same meanings ascribed to them in the Original Agreement unless otherwise defined herein.
RECIT ALS
WHERE AS, the City and Contractor wish to amend the Agreement for Custodial and Maintenance Services with respect to the terms of and compensation payable under the Maintenance Agreement, all on the terms and conditions set forth herein.
NOW, THEREFORE, the parties agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 EXTENSION OF TERM OF 'MAINTENANCE AGREEMENT.
The City and Contractor hereby extends the term of the Maintenance Agreement through and including June 30, 2027.
1.2 COMPENSATION.
Additional Compensation. Notwithstanding anything to the contrary in the Original Agreement, the City shall pay Contractor the sum of Three Hundred Twenty-Two Thousand Nine Hundred Ten Dollars ($322,910) as full compensation for all of Contractor services under (i) the Maintenance Agreement for the period from July 1, 2026, through June 30, 2027.
Compensation shall be set at at the same rate as for Fiscal Year 2025/26, which was on a month-to-month basis for up to 12 months, at a monthly rate of Twenty-Six Thousand Nine Hundred Nine Dollars ($26,909). The grand total for Amendment No. 2 shall not exceed Three Hundred Twenty-Two Thousand Nine Hundred Ten Dollars ($322,910). 82 2. NOTICE.
The City hereby amends to whom written notices are required to be given as to the City, pursuant to the terms of Section 20 of the Original Agreement thereof, including any subsequent amendments thereto, as follows:
To the City: With a courtesy copy to:
City of South Gate
8550 California Avenue
South Gate, California 90280
Attn: Arturo Cervantes
Assistant City Manager
Director of Public Works
City Clerk
City Attorney
8550 California Avenue
South Gate, California 90280
TelephoneNo.: (323)563-9511
yglaze(a,sogate.org
TelephoneNo.: (323)563-9500 rsalinas@,sogate.org_
FaxNo. (323) 563-9572
Email: acervantes@,sogate.org
3. EFFECT OF AMENDMENT.
Affirmation of the Original Agreement and Amendment No. 1. Except as expressly amended herein, all other terms and conditions of the Agreement, and Amendment No. l shall remain unchanged and in full force. Furthermore, City reserves the right to augment or reduce the scope of work as the City deems necessary. The City and Contractor each acknowledge, represent, and warrant that to the best of its knowledge, neither party is in default of its obligations under the Original Agreement.
4. EFFECTIVE DATE.
The effective date of this Amendment No. 2 is July 1, 2026, and will remain in effect through and including June 30, 2027, unless otherwise terminated in accordance with the terms of the Agreement.
[The remainder of this page left blank for spacing purposes.] 2 83
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
B7:
Joshua Barron, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
BY: Ra5?'!:!:\': 2'ey
MERCHANTS BUILDING
MAINTENANCE:
By:
Connor Hass, Regional Manager
Dated:
3 84
Attachment B
Agenda Bill 5/26/26 Contract No. 2022-42-CC
ContractNo.
hvklVffllsT W)R MAnNTENANCE SERVICES
THIS AGREEMENT FOR MAINTENANCE SERVICES (this "Agreement") is entered into asofJulyl,2022bymidbetweendieCityofSouthGate,aMunicipalcorporation(the"aty") andMerchants Building Maintenance, a (7'Contractor"), widi referenceto the following facts:
RECIT ALS
A. CityistheownerofcertainfacilitiesmoreparticularlyidentifiedinthisAgreement below and in the Exhibits attached hereto.
B. Contractor has represented and does hereby represent to the City diat Contactor has the requisite skills, knowledge, qualifications, manpower and expertise to maintain those facilities, and Contractor does hereby offer to perform maintenance setvices with respect thereto, asmOreparticularlyidentifiedbelOWinthiS AgreementandintheEXhibitgattaChedheretO.
C. The City is willing to accept diat offer, subject to the temis and conditions of this Agteement.
Now, therefore, the City and Contractor hereby agree as follows:
A G R E E M K N T
1. I':ii(iigiiii4bqql mpij Scope of Wor3 The City hereby engages the Contmctor, and the Contmtor accepts such engagement, to perform the maintenance semces ("Work") identifiedon Exhibit "%" hereto. The locations at which such Work is to be performed ("aty Facilities") are also identified on Exhibit "A" hereto. The Work shall include all the terms and conditions of Contractor's proposal datedMay 2, 2022("Proposal"), which shall be attached as partof and which is incorporated herein by this reference; pmvided, however, that to the extent the Proposal coets with anything else in this Agreement, the terms ofthis Agreement shall control,
2. ComnensationPayaW* bv City to Contra3j3)r. The maximum amountof mmpensation tobepaidto Contactorhereundershallnotexceed OneMillionOneHundredForty-NineThousand Two Hundred Eighty One Dollars ($1,149,281), which shall be full compensation for theWork A more detailed description of the compensation payable to Contractor hereunder, including unit prices, montbJy payments, mid/or odier information, conditions and limitations, is set forth on the Cost Proposal attached hereto as Exhibit "B". Except as may be spectfically set forth in "B" , or approved by the City on a case-by-case basis, Conttactor shall not be paid hereunder for any travel time in the performance of the Work. Except as othemise provided in Exhibit "B" on or before the twentiedi (20') day of each calendar mondi following tbi i iiiiinihiii i.iiii iil yir the Work, Contmctor shall file its request for payment, accompanied by evidence satisfactory to die City justifying the request for payment, including a report of Work accomplished and tasks completed in the previous month, and an itemization of eligible expenses with copies of receipts and invoices. If, after review by the City, the Work is found to be unacceptable, Conttactor, at its expense, shall expeditiously correct such unacceptable Work. If Contmctor fails to conect sigz'agz.s -L235.s3
85 Contract No.
unacceptable Work, the City may withhold from any payment due an amount that the City reasonably believes will equal the cost of correcting the Work. Subject to the City's right to reject all or any part of the charges set forth in such invoice as provided herein, the City shall pay Contractor the amount of such invoice within thirty (30) days of receipt and approval of such invoice.
3. Teym of Agyqerq@nt. The term of this Agreement ("Term") shall commence on July 1, 2022, and shall terminate on.June 30, 2025, unless teminated sooner pursuant to the provisions of Sections 9, 10 or 13.2 below. This Agreement shall not be automatically renewed or extended; performance by Contractor of any Work following said termination date shall be prohibited, and Contractor shall not be entitled to compensation therefore, in the absence of a written agreement pertaining to such additional Work executed by the City and Contractor pursuant to Section20.lO.
4. (:@mmgyie@merit of the %@rk. The execution and delivery of is Agreement by the City and Contractor does not constitute an authorization for Contractor to proceed with the Work.
Contractor shall commence perfomiance of the Work within seven (7) days after the City issues to Contractor a written notice, signed by the City's Director of Public Works ("Director"), insttucting Conttactor to proceed with the Work. Contractor represents and warrants to the City that Contractor will be able to commence the Work within that time in compliance with all requirements ofthis Agreement, including without limitation those setforth in Sections 6, 7 and 8 below.
5. Jn5pectioq of %or3. The Director and his designees shall have the right to review and inspect the Work performed by Contractor hereunder at any and all times, with respect to the quality ofthe Work and Contractor's conformance to the terms of is Agreement, pursuant to the City's establishedreview andapproval procedures as the same maybe amendedfromtime to time.
WithoutlimitingtheCity's rightsunder Section 2 above, iftheDirectororhis designeedetermines as a result of any such inspection that any aspect of the Work is unsatisfactory for any reason (including without limitation failure to meet the performance standards specified in Section 8 below), then Contractor shall promptly correctthe Work at no additional cost to the City.
6. South gate Business License. Without limiting the generality of Section 8 below, Contractor shall obtain a City of South Gate business license before performing any Workunder this Agreement.
7. Contractor %ust Ppy Prevailing Wages to its Empl(iyees. This Agreement is a public wor)cs contract. As such, pursuant to regulations establishea by the California Deparhnent of Industrial Relations and codified at 8 CCR §§ 16000 and 16001(f), Contractor's perfomnance hereunder is subject to Contractor's compliance with prevailing wage rate payment requirements under California Labor Code § 1771. Contractor must pay "prevailing wages" to all persorunel employed by Contractor who perform any portion of the Work. Information regarding prevailing wage determinations can be found on the Department of Industrial Relations' web site at http://www.dir.ca.gov/OPRL/DPreWageDetertnination.htm. It is Contractor's responsibility to interpret and implement any prevailing wage requirements. Contractor agre:es to pay any penalty or civil damages resulting from a violation of prevailing wage laws with respect to this Agreement.
The City advises Contractor to familiarize itself with those ]aws, including without limitation those set forth at California Labor Code §§ 1720 through 1861, inclusive. 51918911 -L23S.53
86 ContractNo.
8. Ptaformaqpii$LuodardsapdRequjr*ments. Contractorshallperformandcomplete the Work promptly, diligently, and in a manner satisfactory to the City. Contractor shall furnish all equipment, tools, materials, labor and otherservices necessaryto fully and adequately peform the Work, and shall pay all applicable fees and expenses associated therewith. Contmtor and its subcontractots shall perform all acts required to complete the Workunder this Agreement (i) in a skillful and workmanlike manner, (ii) consistentwiththe standards generallyrecognized as being employed by other maintenance companies in die State of Califomia, and (iii) inaccordancewith all federal state and local laws, regulations and ordinances applicable to the operation of Contractor's business mid to its peformance of the Work under this Agreement. Contractor wat'ts that (a) all of its employees and subcontmctors shall have sufficient skills and experience to perfor; those portions of the Work assigned to them, (b) they shall have all licenses, permits, qualifications and approvals of whatever nature that ge legally required to peform the Work, and (c) such licenses, permits, qualifications and appromls shall be maintained throughoutthe Term ofthis Agreement.
9. Tn0epen4pnt4:'<mtractor.Inperformingitsdutieshereunder,Contractorshallatalltimes act as an independent contractor. Contractor shall complete the services required of it hereunder according to its own means and methods of work, which shall be in the exclusive charge m'id control of Contractor and not subject to the control or supervision of the City except as to the results of the work and except as otherwise specifically set fordi in this Agreement. hi no event shall Contractor have any authority or power under this Agreement to incur any debt, obligation orliability on behalf of the City. Neither Contractor nor its employees are employees of the City, and nothing in diis Agreement shall render Contractor an employee, partner, agent of, or joint venturer with the City for any purpose. Neither Contactor nor its employees shall represent themselves as employees oftheCity. Personnel employed orsubcontractors retainedbyContractor shall not acquire anyrights or status regardingthe City. NeidierContractor nor its employees shall have any claim against the City hereunder or othenise for salary, vacation pay, sick leave, retirement benefits, social security, worker's compensation, health or disability benefits, unemployment insurance benefits, or employee benefits of any kind. Contactoris responsible for complying with all obligations of an employer imposed under federal or state law. The City shall not withhold Social Security and Medicare taxes from any payments made to Contmctor hereunder, nor shall the City make any such payments on Contractor's behalf. The City shall not make state or federal unemployment contributions on Contractor's behalf or withhold state or federal income tax from Contactor's payments hereunder. Contactor shall pay all applicable taxes related to the performance of services under this Agreement including all federal, state or local income, Social Security, Medicare, and self-employment taxes. Conttactor will also pay all unemployment contibutions for its employees related to the performance of services under this Agreement.NeitherContractornoritsemployeesorcontractorsareeligible toparticipateinany employee, pension, health, vacation pay, sick pay or odier fringe benefit plan of the City.
Contractor shall complete and submit to the City an IRS Form W-9 and acknowledges that the City will issue to Conttxtor an IRS Form 1099 for non-employee compensation for all payments fortheWorkrendered hereunder. Contractor agrees to indemnify andhold the Cityharmless from andagainstany and all liability arising from any failure of Contmctor to pay any income or other tax when due on account of the compensation paid to Contractor by the City hereunder (mid Conttactor's obligation to indemnify die City under this Section 9 shall sunrive the expiration or soonertermination ofthis Agreement).
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10, Non-Discrjmmatiou and Eqiiql Enmlovment Oupo$nih Tnthe performance of this Agreement, Contractor shall not discriminate against any employee or applicant for employment becauseof race, color, creed,religion, ancest7, national origin, sex, sexualorientation,disability orotherhandicap, age, marital/familialstatus, orstatuswithregardto publicassistance. Contractor will take affirmative action to ensure that all employtnent practices, including those of any subcontractors retainedbyContractortoperformservicesunderthis Agreement, are freefrom such discrimination. Such employment practices include but are not limited to himg, upgrading, demotion, tsfer, retruitment, recniitment advertising, layoff, termination, rates of pay or other fomis of compensation, and selection for training, including apprenticesbip. Contractor shall include the foregoing non-discination provisions in all solicitations or advertisements placed by or on behalf of Contractor for persotmel or subcontractors to perfomi any services under this Agreement, Upon written request, the City shall have right to inspect and have access to all of Contractor's (and its subconttactors') documents, data and books and records for purposes of determining compliance with the equal employment opportunity and non-discination provisions of this Section 10. Contractor agrees that all applicable provisions of Executive Order No. 11246shallbeincorporatedintothisAgreementbydiisreference.AcopyofExemtiveOrder No. 11246 is available to Contractor for inspection and on file with the City's Public Works Department.
11. Contractor's gepre@entai'4 @Hd %4yyqntie4. hi addition to the odier representations and wamuities set forth elsewhere in this Agreement, Contractor hereby represents and wamu'its to the City as follows:
11.1 FomuffiarRtv with Work. Contractor has thoroughly investigated and considered the scope of services to be performed hereunder, has carefully considered how that Work should be perfomied, and understands die circumstances which may restrict or othenvise impact Contractor's performance of the Work under this Agreement.
11.2 Sit*Xqsnet'tiou.ContrihtnrhsqviqitedeachoftheCityFacilitieswherethe Work is to be performed mid is Mly acquainted with the conditions existing at suchsites.
11.3 No SoUcitsatioq. Contractor has not employed or retained any person or entity, otherthan abona fide employeeworkingexclusively forContractor, to solicitorobtain this Agreement.
11.4 moyeesiCommissions*Gittsorotherconsia*raiaon.contractorhasnot paid or agreed to pay any person or entity, other dian a bona fide employee working exclusively for Contractor, any fee, commission, percentage, gift, or any other consideration contingent upon orresultingfromthe executionofthis Agreement. Upon such breach orviolation oftMs warranty, the City shall have the right, in its sole discretion, to temiinate this Agreement without fiuther liability, or, in the altemative, to deduct from any sums payable hereunderthe full amount orvalue ofany such fee, commission, percentage orgift.
5192892.1 -L235.53
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11.5 No Conflict of '[nterest bv Citv. Contractor has no knowledge that any officer or employee of the City has any interest, whether contractual, non-contractual, financial proprietary, or otherwise, in this haction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time, a complete written disclosure of such interest will be madeto the City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws.
11.6 NoConflictoflnterestbyCoutroctor.UponexecutionofthisAgreement, Contractor has no interest, direct or indirect, in any transaction or business entity which would conflict widi or in any manner hinder the performance of Work required by this Agreement, nor shall any such interest be acquired dumg the Term of diisAgreement.
12. Non-EXelll8MtY.TheCitydoesnotwarranttocontact-exclusivitywithasinglecontractor to performthetypeofmaintenance semces which Contractoris perfomiingunderthis Agreement.
As such, Contactor may not be the only company providing maintenarice senices to the City.
The Cityreserves therightto enterintosimilarcontractswiththirdparties formaintenance services in areas of the City otherthan the City Facilities identified in Exhibit "A" which are the subject of this Agreement.
13. NQ Assigmo*n €. Contractor shall not assign, delegate, or subcontact or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the Director, which may be gted, conditionedorwithheld by the Director inhis soleand absolute discretion.
This prohibition shall not apply to subcontracts and subcontictors identified by Contractor to the City in connection with any formal bid documents submitted by Contractor to the City in connection with the Ctty's award of this Agreement to Contractor. Any pmposed delegation, assigent or subcontract shall provide a description of the services to be covererl, irlentificntinn ofthe proposed assignee, delegatee or subcontrictor, and an explanationofwhy andhowthesame was selected, including the degree of competition involved. Any proposed agreement with an assignee, delegatee or subcontt'actor shall include both (a) the amount involved, together with Contractor's such cost or price; and (b) a provision requimg that any subsequent modification or amendment shau be subject to the City's prior written consent. Any assignment, delegation or subcontact shall be made in the name of Contractor and shall not bind or purportto bind the City and shall not release Contractor from any obligation under this Agwement including, but not limited to, the duty to properly supemse and coordinate the work of employees, assignees, delegatees and subcontractors. No such assigrment, delegation or subcontract shall result in any increase in the amount of total compensation payable to ContractorundertMs Agreement,
14. Public )kmplovees Retirement Svstem. Notwithstanduig any other local, state or federal policy, mle, regulation, law or ordinmice to the cont, neither Contrador nor any of its employees, agents or subcontractors shall qualify for or become entitled to - and each hereby agrees to waive any claims to-miy compensation, benefitor incidentof etnploymentby theCity, including but not limited to eligibility to enroll in the California Public Employees Retirement System ("PERS") as an employee ofthe City and entitlementto any contibutionto bepaidby the City foremployercontributionand/oremployee conhibutionsforPERS benefits. Without limiting the generality of Section 19 below, if Contractor or any employee, agent or subcontractor of Contractor claims (or is determined by a court of competent jurisdiction or by PERS) to be eligible forenrollmentinPERS as anemployee ofthe City, thenContractorshallindemify, defend(using 10 5192892.1 -L235.53
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counsel acceptable to the City) and hold harmless the City for the paytnent of any employeeand/or employer conhibutions for PERS benefits on behalf of Contractor or its employees,agentsor subcontractors, aswell as for the payment of any penalties and interest on such contributionswhichwould othenvise be the responsibility of the City.
15. .DuigtheTemiofthisAgreement,Contractorshallatitsexpensemaintainin full force and effect policies of insurance as required by Sections 15.2, 15.3 and15.4below and also, if required by the City, policies of insurance as required by Sectionl5.l below:
15.1 )PropemJ)amoye/Casualtvlusiirance.Dependingonthenatureofthe City Facilities which are die subject of diis Agreement, the City may require a policy or policies of insurance covering loss or damage thereto, in amounts deemed necessary by the City to cover the full replacement cost of those City Facilities. Said insurance shall provide protectionagainst all perils typically included within the cla;iqificqtinnq of "all-risk", "fire legal liabilitya", and "personal injury" insurance. 15-2 Liabilitv Insurance. Liability, bodily injury, personal injury andproperty damage insurance with a combined single limit of One Million Dollars ($1,000,000.00)per occurrence andTwo Million Dollars ($2,000,000-00) inthe annual aggregate, insuringagainstany and all liability of the insured with respect to the Contmctor's performance of (or failure to perform) its obligations under this Agreement, Each such policy shall be in the form of an Insurance Senices Office ("ISO") Commercial General Liability hisurance policy, an ISO Comprehensive General Liability Insurance policy with Broad Form General Liability endorsement, or in any similar, commercially reasonable form. Without limiting the scope of coverage to be provided thereby, all such insurance shall specifically insure Contractor's performance ofthe indemnity provisions mntained in Section 19 below as to liability for injuryto ordeath of persons and injury or dmnage toproperty.
15.3 Worker's Conmeasatiou Insurance. Workers' ('nmHipnsqhnn Tmurance as required by Californialaw. This insurancemustinclude (inthe policy itselforby endorsement) a Watver of die Rightof Subrogation for General Liability against theCity.
15.4 Automobile LiabilitV Inffiiiy Automobile Liability Insurance, including owned, non-owned and hired vehicles, with at least the following limits of liability:
(a) Primary Bodily Injury with limits ofatleast$l,000,000 perperson, $2,000,000 peroccurrence, and (b) Primgy Property Damage of at least $1,000,000 per occurrence. 15-5 0ualiflcations of insurers. Each policy shall be issued by an insurance companyhaving a"Best's Rating" of atleastA andhaving a"Financial Size Categories" rating of at least VIII in the most current edition of "Best's Insurance Reports" issued by A.M, Best Compatiy. hi addition, each policy shall be issued by an"admitted" insurmice company (/.e., one that is qualified and licensed to do business in the State ofCalifornia),
15.6 Cite to be Named as Additional Jnsqred Party. All policies (other than worker's compensation insurance policies) must include an Additional msured Endorsement 5192892.1 -L235.53
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(CG 20 10 11 85) naming the City and its agents as an additional insured on the applicable insurance coverage with respect to the City's and its agent's interests under this Agreement.
15.7 Primal )[qsqyange. Insurance obtained pursuantto this Section15 shall be primary insurance, and other insurance (if any) maintained by the City shall be excessof Contractor's insurance and shall not conhibute with the insurance requiredhereunder.
15.8 B1snk*tPolicies.AnyorallpoliciestobeobtainedbyContractorhereunder may, at Contractor's option, be provided under a separate policy covering only the items and matters to be insured under diis Agreement, or included in one or more blanket policies covemg not oiy those items and matters but also additional property and matters owned or othenvise insured by Contractor. All such combined or blanket policies must, however, comply with each and every provision of this Section 15.
15.9 Rcbjyib(ia5 on Cancellation and Reduction. Each insuce policy required hereunder shall specify that the insurance company issuing the policy will give the City at least thirty (30) days' written notice prior to the effective date of (a) any cancellation, internuption or lapse of coverage, and (b) anyreduction in the amount, type or extent of coverage.
15.10 %atvers of Siibrogation. The parties release each other from any claims for damage to any person or property, and to the fixtures, personal property, improvements, and altemtions thereon, that are caused by or result from risks insured against under any insurance policies carried by Contractor and in force at the time of any such damage. Furthermore, each insurance policy obtained hereunder shall provide that the issuing insurance company waives all rights ofrecovery by way ofsubrogation,
15.11 Verification of Coverage. Prior to or concurrent with Contractor's execution and delivery ofthis Agreement, andnot laterthan thirty (30) days priortothe expiration ofanyinsurancepolicycarriedhereunder(with respect to policies whichwillreplace saidexpiting policies dung the Term of this Agreement), Contmtor shall deliver to the City original certificates of insurance and amendatory endorsements evidencing and effecting insurance coverage required hereunder. All such certificates and any endorsements pertaining to the insurance coverage required hereunder shall be signed by a person authorized by the insurer to bind coverage on the insurer's behalf, and shall be on forms pmvided or approved by the City. Jn no event shall Contractor commence any constuction, demolition, gmding or otherwork relative to the hnprovements until all evidences of insurance coverage requiredunder this paragraphhave been delivered to the City as required hereby. The City shall have the right, at any and all times, to require Contractor to provide the City withcomplete copies of any and all policies ofinsurance that Contractor is required to maintain hereunder, and Contractor shall deliver such copies to tbe City not later thanten (10) days following suchrequest.
15.12 Tom of Policies, Ail insurance policies required hereunder shall be in a form acceptable to the City and its agents; and shall include those endorsements which are necessary to extend coverage which is appropriate to die nature oftMs Agreement. 5192892.1 -L235.53
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15.13 PolicvJJmitsDoNotLimitComractor'sLiobilitv.The minimumlimits of policies of insurance required of Contractor under this Agreement shall in no event limit Conttactor's liability under this Agreement.
16, TerzinatioqjoyConvenienee.TheCitymaytemiinatethis Agreementatanytime, with or without cause, upon sending a written notice of termination to Contractor (the "Termination Notice") that specifies a terminationdate(the "Early Termination Date") atleastthirty (30) days after the date of the TerminationNotice. Upon receipt of the TerminationNotice, Contractor shall acknowledge receipt to the City in writing and take all steps necessary to cease all Work in a reasonable and orderly matmer by no later than the Early Tertnination Date; provided, however, thatanyWorkperformedafiertheEarlyTerminationDate thatisreasonablynecessaryto terminate the Work in an orderly manner must be specifically authorized in writing by die Director prior to its peformance andpriortodieEarly TerminationDate. Upon termination by the City, Contractor shall be paid or reimbursed for all Work performed by Contractorunder the Agreementup to the EarlyTemiinationDate (less all payments previouslymade), plus ten percent(10%) ofthebalance that would othemise be due to Contactor during the remaining Term of this Agreement as reimbursement for profits lost to Contmctor by virtue of the City's early termination of t's Agreement. mnoeventshallanyamountspaidorreimburseduponterminationofthisAgreement exceed the total maximum compensation Specified in Section 2 above.
17. NOfjCe Of Ddaiilt and Termination for Cause. If the City delivers written notice to Contractor notifying Contractor that it is in default of one or more of its obligations under this Agreement, specifying the nature of the default, and stating what steps Contactor must take to cure the default ("Default Notice"), and if such default remains uncured within ten (10) days following the City's delivery of the Default Notice, then the City may at any time diereafter immediatelyterminatethisAgreementuponwrittennoticetoContractor.Uponsuch termination, the City shall pay Contractor an amount equal to the value of the Work satisfactorily performed hereunder as of the date of the Default Notice; provided, however, that the City retains all rights to recover dgnages incurred by the City as a result of Contractor's default, including without 1imitatiOntherightOf0ffSetagainStatnOuntSOtherwi8e duetOCOntfaCtOrhereunderjandtherightS specified in Section 18 below. Contractor shall have no right to any reimbursement for profit or lostprofit Followingsuch temiination, the Citymay procure, upon such terms andin suchmanner as the City deems appropriate, maintenance setvices similarto those termmatedhereunder. If, after notice of termination of this Agreement under the provisions of this Section 17, the City determines, for any reason, that Contractor was not in default hereunder, or that such default had been cured, then the rights and obligations of the City and Contractor shall be the same as if the notice ofterminationhad been atermination for convenience issued pursuantto Section 16 above.
18. City'sRemmiesforContractor'sFailuretoPert'orm,UponContractor'sdefaultofany of its obligations hereunder, and at any time after any such default, the City may take any one or more of the following actions:
18-1 F€'ert'pihtrp nf :Ropn7NffQtiatiou Of Sccuritv. The City may causeto be forfeited to the City all or a portion of=any security given for the faithful perfomance of Contractor's obligations, and may further cause to be negotiated any instnunent of credit deposited with and assigned to the City in such amount as may be required to complete the hnpmvement work. 13 5192892.1 -L235.53
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18.2 'Performance by Citv at Conhaactor's Expanse. Upon Contractor's default, the City may make written demand upon Contractor, or Contractor's surety (if any), or both, to immediately remedy the default and complete the Work. If die required Work is not substantially commenced with in ten (10) days after the City's delivery ofthat writtendemand, or if it is not thereafter diligently prosecuted to a completion acceptable to the City within the timeframe set forth in the City'swrittendemand, thenwithoutlimiting any otherremedy available to the City, the City may complete (or arge for the completion of) all remaining Work and/or conduct such other remedial activity as in its sole and absolute discretion it believes is necessary or advisable. All such Work or remedial activity shall be at the sole and absolute expense and obligation of Contractor (and its surety, if any) without the necessity of giving any further notice to Contractor or its surety. The City's right to take such actions shall in no way be limited by the fact that the Contractor or its suretymay have commenced or completed any of the requiredWork at the time of the City's demandfor performance. If the City elects to complete (or arge for completion of) the remaining Work, then the City may require all Work by the Contmctor and/or its surety to ceasein order to permit adequate coordination and completion by the City or its designee ofthe remaiingWork,
18.3 Iffffl1nll(PQf('apq*qprlPpsiqtOrr1pr Thpnitymayissueaceaseanddesist order by delivemg written notice to Contractor demanding that Contractor imtnediately discontinue any actions specified in thatwritten notice, Contractor agrees to itnmediately comply with any such cease and desistorder,
18.4 Iqiuuctiv* Relie[ The City shall have the right to apply for and obtain temporary and/or permanent injunctive relief or other equitable relief from a court of competent jurisdiction to enforce its rights and Contractor's obligations created by diis Agreement, including without limitation relief in the form of a temporary restraining order and/or permanent injunction restraining Contractor from committing or continuing to commit any breach or keatened breach of this Agreement. The City shall have the right to seek such relief without showing or proving anyactual damage sustainedbythe City, andwithoutpostingbond or othersecurity. hiconnection with the City's right to apply for the injunctive relief which is the subject of this Section 18.4, Contractor hereby acknowledges that Contractor's breach of its obligations hereunder will cause irreparable hmm and injury to die City if such breach continues unabated following the City's request for injunctiverelie'f.
18-5 0therRelief.TheCitymayseekanyotherremediesorrelief,andtakeany oUheractions,available to the City under this Agreement, at law, or inequity.
19. Tpdpinificptiqn mul )Defense. Contractor and its sureties (if any) shall indemnify, hold hannlessand defend (using counsel acceptable to the City) the City and its officers, managers, directors, agents and employees from and against all losses, claims, costs, expenses, liabilities, damages, actions, causes of action and judgments, including without limitation reasonable attomey's fees, arising out of or attributable to Contractor's peformance or failure to perform its obligations under this A@eement.
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20, Mist@11snpnuq
20.1 . All written notices required to be given pursuant to the terms hereof shall be either (a) personally delivered, (b) deposited in the United States express mail or first class mail, registered or certified, retum receipt requested, postage prepaid, (c) delivered by overnight courier senrice, or (d) delivered by facsimile or e-mail transmission, provided that the original of such facsimile notice, or a copy of such e-mail notice, is sent by certified ti.s, mail, postage prepaid, no later than one business day following such facsimile or e-mail transmission.
All suchnotices shall be deemeddelivereduponactualreceipt (oruponthe firstattemptat delivery pursuanttothemethodsspecifiedinclauseg(a),(b)or(c)aboveifthe intendedrecipientrefuses to accept delivery). All such notices shall be delivered to the following addresses, orto such other address as the receiving party may from time to time specify by written notice to the otherparty:
To the City:
City of South Gate
8550 CalifomiaAvenue
South Gate, Califomia, 90280
Attn: Arturo Cervantes,
Assistant City Manager/
Directorof Public Works
Telephone No.: (323) 563-9500
Fax No.: (323) 563-9572
E-mail: [email protected]'
To Contmctor:
Merchants Building Maintenance
1639- CBastEding*rAvenue
8anta Aria , California 92705
Attn: Connor Haas
TelephoneNo.: (6261755-0190
FaxNo.: (7141973-2124
E-mail: connoy@,zbmonline.cgm
With a copy (which shall notconstitute notice)
to:
Craig D. Hardwick, Esq.
AlvaradoSmith
l MacArthur Place, Suite 200
Santa Ana, Califomia 92707
TelephoneNo,: (714)852-6800
FaxNo.: (714) 852-6899
E-mail: CHardwick@Alvm'adoSmiUh.com
With a copy (which shall not constitute notice)
to:
, Califomia9
Attn:
TelephoneNo.:
FaxNo.:
E-mail: @,
20.2 l. Time is of the essenceof every provision contained in this Agreement.
20.3 IncorporationofRecitolsandExhibits.A1lofdierecitalssetforthinthis Agreement, and all of the exhibits attached to this Agreement, are by this reference incorporated in and made a pgt ofthis Agreement as though fully set forthheretn.
20.4 Successors sod Assignsi Without limiting the generality of Section 13 above, this Agreement shall inureto the benefitofand be bindingupontheparties hereto midtbeir successors and assigns.
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94 Contract No.
20,5 Force Mojem'e. Neither party hereto shall be considered in defaultin the performance of its obligations hereunder to the extent that the performance ofanysuchobligation is prevented or delayed by any cause which is beyond the reasonable controlof suchparty, provided that (a) the party affected gives written notice to the other of thecauseandanticipated duration of die delaywithintbree (3) days after the delay commences, and(b)t's paragraphshall not extend either party's time for performance by more than thirty (30) days,regardlessof the cause of the delay.
20.6 Construction,Thepartiesacknowledgethateachpartyanditscounselhave reviewed and revised this Agreementand thatthe normal ndeofconshuctionto theeffectthatany ambiguities areto beresolved against the draftingparty shallnotbe employed in theinterpretation ofdiis Agreement or any amendments hereto.
20.7 Goverping taw. This Agreement shall be constmed andinterpretedin accordance with and shall be govemed and enforced in all respects according to thelawsof the State ofCalifomia, without regard to conflicts of laws p*ciples.
20.8 Consent to .Turisdietion and S*mce of Process. All judicial proceedings broughtagainstanypartyhereto arisingoutoforrelatingtothisAgreementmaybebroughtinany state or federal court of competent jurisdiction in the County of Los Angeles, State of California, and by execution and delivery of is Agreement each party acepts for itself and in connection withits properties, generally anrl iincnnditinnqlly, the exclusivejurisdiction ofthe aforesaidcourts (both personal jurisdiction and subject matter jurisdiction), waives any defense of forumnon conveniens and irrevocably agrees to be bound by any judgment rendered thereby in comection with this Agreement Each party hereby agrees that service of all process in any such proceeding inanysuch courtmay bemade byregisteredorcertifiedmail, retumreceiptrequested,to any other party at its address provided herein, such service being hereby acknowledged by each pmty to be sufficient for personal jurisdiction in any action against said party in any such court and to be otherwise effective and binding service in every respect. Nothing herein shall affect therightto serve process in anyother mannerpemiitted bylaw.
20.9 C(lunteroartss This Agreement may be executed in one or more counterparts, each of which shall be deemed an original but all of which shall constituteone and the same inshwient. In addition, this Agreement may contain more than one counterpart of the signature page andmay be executed by the affixing of the signatures of each of the parties to any one of such counterpmt signature pages; all of such counterpart signature pages shallread as though one and they shall have the same force and effect as though all of the signers had signed a single signature page.
20.10 Entir*Agre*mem.ThisAgreement,thePlansandSpecifications, midthe municipal codes and oUherlaws cited in this Agreement, together contain the entirp nnrlprstnnr1inz of the parties and supersede any and all other written or oral understanding. No alteration of or amendment to this Agreement shall be effective unless given inwriting mid signed by the party or pgties sought to be charged orbound by the alteration oramendment.
20.11 . Any captions or headings to the Sections and subsections in this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of validity of this Agreement or any provision hereof. 5192892.1 -L235.53
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ContractNo.
20.12 Severabilitv. If any one or more of the provisions contained in this Agreement shall for any reason be heldto be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be constnued as if such invalid, illegal, or unenforceable term or provision had never been containedherein.
20.13 Fiir €her Assurances, Each party,shall cooperate with the other and shall execute such other documents as may be reasonably necessary to carry out the provisions of this Agreement.
20.14 .Anywaiver,consentorapprovalbyeitherpartyofanybreach, default or event of default of any provision, condition or covenant of diis Agreement must be in writing and shall be effective only to the extent set forth in writing, No waiver of any breach, default or event of default shall be deemedawaiverofanylaterbreach, default or eventof default of the same or any other provision of this Agreement. Any failure or delay on the part of either party in exercising any power, rightor privilegeunderthis Agreement shall not operate as a waiver thereof, nor shall any single or partial exercise of any such power, right orprivilege preclude any further exercise thereof.
20-15 Riphtq*nrlP.pmpdipH.NoriBhtnrremedyconferredbyanyofthespecific provisions of this Agreement is intended to be exclusive of any other right or remedy given hereunder or hereafter existing at law or in equity. The exercise of any one or more rights or the election of any one or more remedies by any party shall not constitute a waiver of the right to exercise odier available rights or pursue other availableremedies,
20.16 JointandSeveralLiabilitvjf(:'ontractorconstitutesmorethanoneperson or entity, thenthe obligations of each such person orentity shall bejoint andseveral.
20.17 NOThXrd-Part7BenefiCiaries0ThepartieSheretoaCknOWledgeand agree that no provision in this Agreement may be enforced by any thirdparty.
20.18 Patriot Aft Conmliance. Contractor represents, wamints and covenants that neither Contractor nor any of its shareholders, officers, directors, members, managers or partners (i) is listed on the Specially Designated Nationals and Blocked Persons List maintained by the Office of Foreign Asset Control, Department of the Treasury ("OFAC") pursuant to Executive Order No, 13224, 66 Fed. Reg. 49079 (Sept. 25, 2001) ("Order") and all applicable provisions of Title m of the USA Patiot Act (Public LawNo. 107-56 (October 26, 2001)); (ii) is listed on the Denied Persons List and Entity List maintained by the United States Department of Commerce; (iii) is listed on the List of Terrorists and List of Disbarred Parties maintained by the Uited States Department of State, (iv) is listed on any list or qualification of "Designated Nationals" as defined inthe Cuban Assets Control Regulations 31 C.F.R. Part 515; (v) is listed on any other publicly available list of tetrorists, terrorist organizations or narcotics traffickers maintained by the Uited States Department of State, the United States Department of Commerce or any other govemmental authority or pursuant to the Order, the ndes and regulations of OFAC (including without limitation the Trading with the Enemy Act, 50 tr.s.c. App. 1-44,' the hitemational Emergency Economic Powers Act, 50 U.S.C, §§ 1701-06; the unrepealed provision of the Tmq Sanctions Act, Publ.L. No. 101-513;the Uited Nations Participation Act, 22 U.S.C. N 2349 aa-9; The Cuban Democracy Act, 22 U.S.C. §§ 60-01-10; The Cuban Liberty and Democratic Solidarity Act, 18.U.S.C. §§ 2332d and233; and The Foreign Narcotic Kingpin Designation Act, Publ. L. No. 106-120 and 107-108, all as may be amended from time to time); or any other applicable requirements contained in any enabling 51928911 -L235.53
96 Contract No.
legislation or other Executive Orders in respect of the Order (the Order and such other mes, regulations, legislation or orders are collectively called the "Orders"); (vi) ii engaged in activities prohibited in the Orders; or (vii) has been convicted, pleaded nolo contendere, indicted, arraigned or custodially detained on charges involving money laundering or predicate ctimes to money laundeig, dtug trafficking, terroitrelated activities or other money laundering predicate ces or in connection with the Bank Sectecy Act (31 U.S.C. §§ 5311 et.seq.)
20.19 , City Council Approval Reqpfflred for Effeetiveum of Agreement. Notwitmtanding any earlier execution of this Agreement by any officer, empl<iyee or representative of the City, this Agreement shall not be binding upon or enforceable against the City unless anduntil it has been approved or ratified by the City Council of the City at a public meeting noticed and conducted in accordance with applicable provisions of the Califomia Government Code.
CITY OF SOUffl GATE:
By:4
Al Rios, Mayor
Dati:6PV20zz
ATTEST:
BY:
Yodit City Clerk
APPROVKD AS TO FORM:
BY:
Raul F. Salinas, City Attomey
HP,R('T-TANTS BUU,nTN(. MAINTENANCE.
B)r:
Dated:
Regional Manager
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ContractNo.
Exhibit "A"
Scope of Work
The types and frequencies of the maintenance work to be performed by Contractor, and the locatiom ofthe City-owned faciiities at which such work is to be performed, are set forth in detail onthe pages which are attached following this Exhibit "A" coverpage. 5192892.1 -L235.53
98 CUSTODIAt AND MA1INTENA.NCK SERWCES CONTRACT
SCOPE OF WORK
The City of South Gate is requesting proposals from qualified Contractors to pmvide complete professional janitorial services at various City facilities. The intent and purpose of this RFP is to define the janitorial senices requirements for various facilities owned and operated by the City of South Gate that are included in the RFP. The objectives of the City are to secure a timely, consistent, and cost effective janitorial contract from one Service Provider, to ensure clean and safe office facilities for employees and customers doing business with the City.
Section-1 Facfflties to be Senriced - Locations, Approximate SquareFootage, Frequency
FACn,ITY LOCATION
APPROX 8Q
FOOT AGE FREQUENCY
City Hail 8650 Califomia Avenue
26,576 5 days/week
Mon-Fri
Civic Center -
Human Resources
8680 Califomia Avenue
8,123 5 days/week
Mon-Fri
Police Department 8620 California Avenue
54,340 7 days/week
Sun-Sat
Police Department Jail 8620 Califomia Avenue
4,094 7 days/week
Sun-Sat
Police Deparhnent
Sub-Statio@
4244 Santa Ana Street
10,000 7 days/week
Sun-Sat
Police Department
El Paseo Sub-Station
8634 Garfield Ave
4,750 I day/week
Sun-Sat
Public Works
CorporationYard
4244 Santa Ana Street
37,750 6 days/week
Sun-Fri
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99 Section - 2 Technical Specifications
The Contractor shall be responsible for maintaining South Gate's owned facilities to the highest standards suitable for public use. Services shall include, but are not limited to the following; COVID-19 cleaning and disinfecting, receptacle emptying and cleaning, restroom cleaning and servicing, floor/carpet care, horizontal and vertical surface cleaning, and window/glass washing service, high dusting and cleaning.
TRAINING AND SAFETY
Contractors, at their own expense, shall provide each of their employees who will be working on the job site, with the training needed to safely and competently perform the services required by this contract, including any requitements for GreenCleaning.
The Contractor must be familiar with all applicable Federal, State, City, City and Local Laws, Regulations or Codes and be govemed accordingly as they apply to this service and must be aware of the safety standards concerning materials used. Without limiting the generality of the foregoing, the Conttactor shall comply with the "Best Practices to Prevent COVID-19 Guidance for Businesses and Employers" publisbed by the Los Angeles County Department of Public Health on its website page at http://publichealth.lacountv.gov/acd/ncorona20l9/BestPractices/. Such compliance shall pertain both to the Contractor's performance of services at City facilities, as well as to safety measures taken by Contractor to protect the health of its employees while they are performing services at City facilities The Contractor shall develop and implement procedures to ensure its employees use chemicals in accordance with the instnuctions of the chemical manufacturers, Contractor shall maintain a copy of Material Safety Data Sheets (MSDS) on-site for chemicals and cleaning products used.
The contractor shall notify City staff if practicable, of any condition it may become aware of which may adversely affect the safe operation of the facility, the correction of which is not within the contractor's control.
The contractor and its staff shall communicate only with designated City representatives regarding project scope, performance issues and other applicable details. Conttxctor's janitorial staff are not to discuss, communicate or accept any directions from City employees, other than the designated City representative, who will communicate to the Contractor any special inshuctions or requirements.
The Contractor's area service manager and on-site supervisors and backup personnel who will be performing service for this contract must read and be familiar with the requirements of this contract.
Contractor employees shall be trained in accident prevention and provide caution signs necessary to warn petsons of unsafe conditions.
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The contractor shall be obligated to ensure employees are trained and medically cleared to perform any work that is called for under this contract. The contractor shall alsobe required to assess the need for, and provide their employees personal protective equipment (PPE) as required.
The Contractor must docutnent all training for each employee. The record shall show, at a minimum, the employee's name, date and type of hg provided. A copy of the training records must be made available to the Cityuponrequest.
All chemicals brought on-site shall be purchased by the contractor and stockedin closets in their original containers. The chemicals shall remain in their containers until diluted or mixed for use. All solution bottles and spray bottles shall be in safety containers, which are safe for handling and their intended use. All containers must be properly labeled by the manufacturer or have a photocopy of the label from the chemical container affixed to the container.
SUPPLIES
The Contactor shall fuish all supplies necessary for the work required under this RFP with the exception of paper products, tmshcan liners, hand soap and water-free umal cleaner and screens as listed in Exbibit A-2. The water-free urinal filter cartridges are replacedby City staff.
No supplies shall be used that the City or the msmifqctnrer of the product determines harmful to the surfaces to which applied or to any other part of the buildings, their occupants, contents, or equipment. Only biodegradable products are to be used. The Etdder shall provide a list of products necmsary for the performance of theCotitract.Failureto provide this Jut shall be a bmb for rejecaonof the ProposaL TheCity may require samples of the products offered. The successful bidder shall supply Product Brochure and the material Safety Data Sheets (MSDS) within ten (10) days after the award of the Contract. Submission of this list is MANDATORY.
In each jaitorial closet in a conspicuous location, a listing of the cleaning products in that locationmust be posted.
OSHA GUmELINK COMPLIANCE
MATERIAJ, SAFETY DATA SHEETS The successful bidder shall furnish to the Contracting Officer copies of Material Safety Data Sheets (MSDS) for all products used prior to begig service in the facility and must update copies of the MSDS on an annual basis. In addition, each time a new chemical or cleaning product is introduced into the facility, a copy of that product's MSDS must be provided to the Contracting Officer, prior to die product being used in any facility. The Material Safety Data Sheets must be in compliance with OSHA Regulation 1910.1200, paragraph g.
Lj'a3ELING OF HAZARDOUS MAThRIALS - Contractor shall comply with OSHA Regulation 1919.1200, paragraph f, conceming the labeling of all chemical containers.
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CAUTION SIGNS - Conhactor shall use caution signs (i.e., wet floor, etc.) as required by OSHA Regulation 1910.144 and 1910.145 at no cost to the City, Caution signs shall be on- site on commencement of Contrict.
PPE (Protective personal equipment) shall be provided to employees when conducting cleaning of pathogens.
LABELING OF SUPPLIES .!J'TD CNIIrMI('ATS
The Contractor shall purchase and issue all chemicals in their original containers. Materials that require precautionary wamings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or diis Contract. Markings or labeling of materials containing hazardous or toxic substances or wastes shall be in accordance with all Federal, State and City laws, ordinances, niles and regulations.
SLIP RESISTANCE
The Contractor shall verify that all floor fuushes, seals, spray buff solutions and other such chemicals applied to non-carpeted floors provide adequate protection against slippery floors.
Any observed instances of slippery or slick floors shall be corrected immediately upon discovery.
CERMI('mAT, 'Phi u'F,RTTF,S
The Contactor shall use only germicidal disinfectants that bear m Enviroental Protection Agency (EPA) RegistrationNumber.
nOUlriviENT
All necessmy cleaning equipment including power-driven floor scnubbing machines, back pack vacuum, high dusting equipment, waxing and polishing machines, industrial floor and upholstery vacuum cleaners, and all necessary motor tucks, etc., needed for the performance of the work of this Contract shall be furnished by the bidder. Such equipment shall be of the size and type customarily used in work of t's kind andno equipment shall be used which is hamifiil to the facility or its contents. All equipment mustbe in good working condition at all times. Any non-working equipment shall be repaired or replaced within twenty-four (24) hours of equipment becoming unserviceable.
The City will provide water and electricity necessary to perform services required for this contmct atno costto the Coniractor.
The City will provide the Contractor a reasonable amount of storage space needed to store supplies and equipment used to fulfill the requirements of this conttuct. Space for on-site storage of supplies is limited in many City facilities. Contractor must atge for frequent replenishment of supplies to maintain stocks required. Contractor agrees to keep these areas 5192885.1-1235.53 A-5 '23 102
neat and clean at all times. The Contractor will be responsible and take all risk of loss, damage or theft of any supplies and equipment stored at each location. Contractor accepts risk of loss or dmnage for equipment stored on City property.
Contractor may provide tools, documentation, or other equipment in the City's building for Contractor's convenience in performing Contractor's services. Such equipment shall remain Contractor's property. Contractor retains the right to remove such items at any time duting the temi, orupon the termmation, of this Agreement.
SUPKRVI!%I)RS
Contractor Responsibfflties
1. Provide competent supervision. The Contractor shall be responsible for the quality of work of their employees. The Contractor shall be responsible for the supervision attd direction of the work performed by their employees and shall provide a supervisor to pefomi quality control for the various shifts.
2. The Contractor shall provide trained and qualified supervisors capable of providing the necessary supervision to satisfy the contract. Each supervisor shall be capable of verbal and written communication in the English language and shall be capable to effectively r,nmmnnirqtp with the service workers. hi addition, staff working without a supervisor on- site shall be capable ofunderstanding basic directions in English.
3. The Supervisor shall have the authority to act as agent for the Contractor in their absence. The Supervisor must be familiar with the requirements of this contract and be able to make sure all contracts' specifications are followed.
4. The Supervisor shall conduct a daily inspection and evaluation of all assigned areas of work, note all discrepancies, assure they are corrected, and monitor service workers to ensure they are performing assigned tasks. Supervisor will ensure all required doors are locked after rooms are cleaned each shift. The Supetvisor shall complete and provide a daily digital or written inspection report to the designated City contract manager. Thereport shall contain all the tasks required and shall be unique for each site and include all rooms, halls, restrooms, etc. Reports will be generated for all specialized, deep cleaning or seasonal work as well. The City will work with the Contractor to develop comprehensive reportsfor each site. 5, The Supervisor shall not double as a working employee as experience has shown that with all the sites, distance between sites and employees to manage, this is not aviableuse of the Supervisor.
6. Contractor(s) shall at all times enforce gtrict discipline and good order among employees. No children, friends, or relatives, or a person not employed mid assigned to work site, are allowed on the premises. Unauthorized use of City property or a City employee's property is prohibited. Employees may use City break rooms dumg their designated breaks and meals; however, they need to cleanup afterthemselves.
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MANDATORY BEOUlkNi%llJi,1% lb J'OR (X)NTRACTOR PERSONNEL All City facilities must be fiilly staffed starting on the first day of work and during the term of the Contact, Custodians shall be employees of the Contractor and must have tegal right to work in the United States; day laborers, subcontractors or independent conttactors (Form 1099 recipients) are not acceptable.
Custodians employed by the Contractor shall be fully trained and skilled in safeand proper hriuqekpppinB sufficient
tyhniques, The useof custodianswho are not adequatelytained may be grounds for termination ofthe Contract.
The Contractor shall obtain Live Scan checks at its expense on all custodial personnel assigned to this contract. They must be cleared by their first day on the job. Failure to provide "Live scanned" staff will result in deduction for time missed. If any contractor employee is convicted of any serious offense may not work at City facilities and they must be replaced immediately Contractor Employee Identification and Building Access. All employees shall wear apparel that bear company name/logo and the on-site supervisor must wear distinctive company apparel that clearly identifies them as a supemsor.
Identification badges shall be furnished and paid by the Contractor and worn by all Contractor's employees while on City premises. The badge shall have the employee's picture and name.
Access to the facility shall be as directed by the Maintenance Manager or his/her representative. Access to designated reshicted areas is forbidden to Contactor's employees, Restricted area will be designated by the authorized City representative. All doors shall remain locked, and no doors shall be propped open at miy time.
Employees may use City break rooms for their meals; however, they must clean-up after themselves.
Contmdor shall require all employees performing under this Contract to personally sign and be responsible for each key, security fob, and security code to gain entg to work areas. Keys, fobs, and codes are to be used only by the individual who has signed the Property Issuance Form. A Lock Box will be setup at each site for keys to remain onsite. When an individual is no longer employed by the Contt'actor, the keys mnd fob must be immediately retumed to the Ctty. If a key is lost, the City Facilities Maintenatice Supervisor or his designee must be notified immediately. In either case, a message must be left with the Facilities Maintenance Supenrisor at 323-563-5786, Use of keys by any other person other dian the individual signing for the form will be ample cause' for termination of the Contractor. The City reserves the right to charge the Contractor for lost or damaged keys or rekeying of door locks.
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CONTRACTOR QUALITY CONTROL PROGRAM
The Conttxctor shall eztablish a complete quality control program to assure the requirements of the Contract are met as specified. A draft Quality Control Plan (QCP) shall be submitted with the proposal. The QCP shall be a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or City staff point out the deficiencies. This QCP is of paramount importance. The program shall include, but not limited to the following:
A. An inspection system which is tailored to the specific facility and which covers all services statedin the tasks and frequencies segment of the Contract. The Contractor shall devise a written or digital checklist for use during the peformance of the work. The checklist shall besigned and dated to indicate the time inspection was completed. It is not permissible for the person who peforms the work to inspect and accept that work. The Contractor and his supervisors who will complete inspections should be identified by title and type of inspection each is authortzed to perform. A copy of each inspection is to be provided to the Facilities Maintenance Supervisor within twenty-four (24) hours of inspechon.
CLF,fflG PROCEDaES
In the implementatzon of this contract vendor will develop and implement procedures to avoid exposure of building occupants to potentially hazardous chemicals that adversely impact air quality. Proposer shall minimize cross-contamination of regularly occupied areas by chemical pollutants. In accordance with contract specifications regularly maintain permanent entay systems (grills, grates, walk off mats etc.) to capture dirt, particulates, etc. from entemg the building at all mgh-volume entays. Where chemical use occurs (including housekeeping storage areas) maintain practices to ensure that chemical contaminates are adequately dispersed without entering occupied areas. Ensure that drains plumbed for appropriate disposal of liquid waste are used where water and chemical concentrate mixing or disposal occurs to provide enviromnentally appropriate disposal of liquid waste. When performing maintenance cleaning, custodians should use as little cleaning product as possible to effectively clean the area. When using deep<leaning products, custodiansshould carefully apply a minimal amount of the product and allow time for theproduct towork rather than applying additional product, CLEANING ACm7ITY SPRUltllUAl R)NS
These specifications are given as a general guideline to establish a minimum quality of service for each cleaning activity. The cleaning activities are defined in Attachment l (Frequency of Cleaning Service) outlining the level of service required for each type of building area.
Receptacles
All tmh and paper shall be removed and collected at the Dumpster sites according to the schedule.
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Receptacle Emptying and Cleaning
All interiortmh receptacles shall be emptied according to schedule. All receptacles shall be relined with clean plastic liners. The Facilities Maintenance Supervisor shall be notified when a tmh receptacle requires repair or replacement. Receptacles shall be kept clean and odor free. Trash and paper shall not be allowed to accumulate in hallways or overflow receptacles.
Trash shall not be allowed to blow around grounds by the dumpsters. Spills resulting from collectionprocess shall be promptly cleaned.
Miscellaneous Trash and Paper Collection
All tmh and paper left in corridors or near trash receptacles and obviously intended as trash shall be collected and removed to the designated dumpster/collection site. Any questionable item shall be verified with die on-site supemsor.
Receptacle Cleaning and Disinfecting
On an as needed basis, trash receptacles shall be thoroughly cleaned inside and out, such cleaning to include any rigid liners within receptacles. Care shall be taken to thoroughly rlry metal parts to ptevent rust. Receptacles shall be free from dirt, food, or beverage spoilage and odors.
Restroom Cleaning and Semeing
Restrooms shall be cleaned with proper dilutions ofdisinfectant/detergent cleaning products to control disease-causing organisms and to prevent odors, Servicing shall be accomplished according to schedule to ensure adequacy of supplies and hygienic condition ofrestrooms.
Fixture Cleaning and Disinfecting
Fixtures including toilet bowls, hand basins and urinals shall be cleaned according to schedule. Special care shall be paid to floor and wall mounting brackets and sealants so as not to allow accumulations ofdirt, urine and other soils.
Fixtures shall present a clean shining appearance free from dust, spots, stains, rust, mildew, soap residues, mineral deposits, organic material, etc, Wall and floor brackets and other fixture junctures shall be free of accumulations of dirt andutine.
Stall Partition Cleaning
Stall partitions and partitions between utinals shall be cleaned according to schedule. Stall and iuinal partitions shall present a clean appearance free from water streaks, stains, soil, or otherunsightly omissions and free from dust on top edges, Mirror and Chrome Cleanmg
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Mirrors, chrome and other metal trim shall be cleaned and polished according to schedule.
Included shall be metal supply dispensers, hand dryers, metal door pushes, metal light switches.
Abrasive cleaners shall not be used. Minors, chrome, and other metal him shall be free from water marks, streaks, soil, stains, grafflti, and other omissions and shall present a high shine.
Tile De-scaling
According to the schedule, tile floors, stalls, etc. in restrooms shall be cleaned of all scale, mineral deposits and soap residues with an appropriate chemical cleaning solution. Extreme care shall be exercised to avoid damaging fixtures, metal pipes, chrome, etc. Tile floors, walls and shower stalls shall be cleaned of all scale, mineral deposits and soap residues and shall be dioroughly rinsed and dried to present a uniformly clean appearance.
Grout Cleaning
Grouting and sealants shall be cleaned according to schedule with an appropriate chemical cleaning agent. Care shall be exercised to prevent datnage to tile Grout and other sealants shall be scnubbed clean andpresent a uniformly clean and hygieic appearance.
Vinyl Tile Floor/Wsll ('Apsning
Vinyl tile floors and walls shall be thoroughly scrubbed with a heavy-duty disinfectant/detergent solution per schedule. Extreme care shall be exercised to avoid excessive flooding of area. Ceramic tile floors and walls shall be thoroughly cleaned, ed and dried to present auniformly clean appearance,
Ilcctrosm Gupp&s.
Restrooms shall be serviced according to schedule and as frequently as necessaty to ensune sufficiency of supplies and hygieic condition. Extra supplies (i.e., toilet paper) shall be left when necessary to ensure ample supply between cleanings. Hand towels, soap, toilet tissue andtoilet seat covers, shall be stocked in appropriate dispensers in quantities adequate to ensure sufficiency between cleantngs.
Sanitgy napkin and tampon disposal containers shall be emptied daily and sanitized per schedule FloorMqintenqncp
Sweeping/Dust Mopping
Floors shall be swept, or dust mopped according to the schedule to present a clean and orderly appearance at all times. Floors shall present a clean and orderly appearance with no loose dirt or debris in evidence including in comers, and other places accessible to the broom or dust mop.
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Removing Gum/Tar, Etc.:
Surface accumulations of chewing gum, tar, hardened dirt and other spoilage that cannot be removed by other means such as mopping, sweeping, dust mopping, shall be scraped and then removed. Care shall be taken to avoid dmnage to floor tiles or finish. All gum, tar, and other soils shall be removed as soon as they are discovered.
Spot AIopphig
According to the schedule and as needed, spills, spots and stains shall be damp mopped to ensure a unifom clean appearance. Spilled materials must be cleaned immediately to prevent damage to floor finishes. If practical, floors shall receive a light coat of finish to repairthe damage and present auniform appearance.
Mopping
Floors shall be damp or wet mopped according to the schedule to maintain a uiformly clean appearance. Care shall be taken to avoid splashing walls, baseboards, fiunishings, etc.
Disks of cardboard or plastic shall be placed under or around furniture legs to prevent nust stains. Mopped floors shall be free from streaks, spots, stains, smears, mop stt'ands and other unsightly appearance,
Stripping and Reflnishing:
This procedureshall be employed according to schedule to removp sccnmnlqtinnq of dirt, finish, scuff marks, discoloration, stains, and rust spots from finished floors. Flooding of floors with stripping solution or e water shall be avoided at all times. Extreme caution shall be exercisedto prevent splashing of walls, baseboards or fumishings. Any furishings moved in order to accomplish the procedure shall be replaced to original position when work is completed.Also, floors shall be re-waxed according to schedule with a sealer and coat of slip-resistant floor finish. If separate sealer and finish coats are applied, allow adequatedrying time between coats. DRY STRIPPING PROCEDURES SHALL NOT BE USED, Finished or refinished floors shall present a unifomi shine and shall not have buildup or finish along edges or in comers. Overlapping finish marks shall not be apparent.
Carpet Care
Carpetsshall be vacuumed,spot cleaned,andshampooedto remove accumulations of dust, dirt, stains, and soil according to the schedule.Carpets shall present a unifomily clean appearanceat all times free from spots, stains, chewing gum, tar, grease, litter, etc. Any tears,rips, bums,or indelible stains shall be reported for repairs or replacement.
Vacuuming
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Carpets shall be vacuumed according to schedule. Close attention shall be paid to corners, edges and areas that are inaccessible to the machine. Appropriate hand tools shall be employed to assure that these areas are properly cleaned. Care shall be exercised to prevent hitting or othenvise damaging walls, baseboards, or fumishings with the vacuum or attachments.
Bags shall be emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture moved and replaced. Carpets shall be free from lint and debris.
Spot Cleaning
Carpets shall be spot cleaned as necessary to remove gum, tar, grease, spills, spots, stains, etc. The type of cleaner used shall not cause fading or discoloration. Carpets shall be kept free from chewing gum, candy spills, spots, grease, food and beverage stains, watermarks, etc. mdelible stains, which cannot be removed by spotting and shampooing, shall be reported to the Facilities Maintenance Supervisor. Water leaks or beverage spills shall be cleaned up as soon as they are discovered, Gwi and tar shall beremoved as soon as they are discovered.
Shampooing
This procedure shall be employed according to schedule to ensure a clean and uiform appearmice and to prolong the life of the carpeting. This is complete catpet cleaning and involvestheuseof approvedmethodtothoroughlycleancadet. Careshallbetakento avoid damaging carpet fibers irrespective of the method of carpet cleaning employed. The City shall give the Contractor at least one week notice prior to shampooing carpets except under extreme circumstances. Signs must be posted at least forty- eight (48) hours prior to the scheduled work. The Contractor is responsible for placing sufficient fans to allow the carpet to properly dry before the area is occupied. Chair mats or similar items shall not be placed ondampcarpet.Carpetsdamagedueto improperdoing proceduresshallbereplacedatthe Contmctors expense.
Horizontal Surface Cleaning
Horizontal surface cleaning shall be interpreted to mean Uhose surfaces and objects not high enough to require the use of a ladder (below 84" or about in height) that comprise the furnisgs and stuctures of the facility including, but not limited to office furniture chairs, tables, file cabinets), counter tops, ledges, rails, display cases and the tops of those cases, computers, telephones, etc.
NOTE: Unless requested, objects (books, papers, pens, pencils, partially filled or empty beverage containers, files, etc.) on horizontal surfaces (including floor) should not be moved to accomplish cleaning. If requested, the City employee is responsible for clearing any materials and retuming them.
Spot Cleaning
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Surfaces which have been spot cleaned shall be free from smudges, fingerprints, dirt, splashes, smears, spills, etc. and shall present auniformly clean appemmice.
Dusting
Dusting shall be accomplished according to schedule. Care shall be exercised to avoid damaging painted or wooden surfaces and "lighting" of die cleaned areas. Appropriate cleaning agents shall be used and shall be tested in inconspicuous areas before general use.
Any items or fumishings moved during the procedure shall be replaced to the proper position. Care shall be taken to keep dust dispersion to a minimum. Dusted surfaces shall be free from dust, lint, paper shreds, grime, cobwebs, hair, and odier unsightly omissions. If treated dust cloths are used, there shall be no oil streaks left on die surface.
Damp Wiping
Damp wiping or washing of horizontal surfaces shall be accomplished according to the schedule. Appropriate cleaning agents shall be used according to the type and composition of the stucture or object. Any items or fumishings moved during the procedure shall be replaced to the original position. Care shall be taken to avoid datnage to wood or painted surfaces. Surfaces that have been damp wiped shall be free from dirt, streaks, spots, stains, cobwebs, smudges, fingerprints, smears etc. and shall present a uniformly clean appearance.
Water marks or spots shall be wiped clean and dry.
Vertical Surface Clmning
Vertical surface clemmg shall be interpreted to mean those surfaces not high enough to require the use of a ladder (below 84" or about in height) that comprise the furnishings and stucture of the facility and shall include, but not limited to walls, doors, gates, baseboards, table and desk legs and sides, sides of file cabinets, frames, pictures, wall hangings, maps, signs, ventilation louvers, etc.
Wall Scrubbing This procedure shall be accomplished according to schedule. Appropriate cleaning agents shall be employed according to die type and composition of the wall.
Disinfectmit agents shall be used on restroom walls. Walls shall be totally cleaned and well *sed and shall be free from dirt, splashes, soap residue, fingerpits, etc. and shall present a uniformly clean appearance.
Baseboard aeaning
Baseboards shall be cleaned according to schedule and after all stripping, scnubbing, and refinishing procedures as necessary. Baseboards shall be free from splashes, dirt, cobwebs, finish buildups, streaks, crevice accumulations of dirt, etc. Care shall be taken when vacuuming that marks are not left on the baseboards mid shall be cleaned immediately if staff does bump and leave marks.
Drinking Fountain Cleaning and Disinfecting
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Drinking fountains shall be cleaned according to schedule. All swfaces shall be cleaned with an appropriate disinfectant/detergent solution, wiped thoroughly dry and polished. All trash and debris (gum wrappers, cigarette butts, etc.) shall be removed. Plumbing problems shall be reported to the janitorial supervisor. Wall areas around the fountains shall be free from water spots and streaks.
mL Dur'tivig/ € '}vaning
High surf'aces shall be interpreted to mean those surfaces and objects high enough to require the use of a ladder (above 84" or about in height) or special, long reach cleaning device which comprise the mucture and furnishing of the facility and shall include, but are not limited to wall/ceiling junctures, light fixtures, ventilation louvers, overhead signs, sills, ledges, etc. shall be cleaned according to schedule, High surf'aces and objects shall be free from dirt lint, cobwebs, grease, ge, streaks, spots, stains, insects, etc. and shall present an overall clean appearance.
Cleaning Vents, Grms, Etc.
Ventilation louvers, grills, panels, etc. shall be cleaned according to schedule by damp wiping, dusting, washing, or vacuuming as appropriate and with appropriate cleaning agents. Cleaned vents, grill, etc, shall be free from dirt, accumulated dust, cobwebs, and shall present an overall clean appearance.
Cleaning LightFixtures/Filters
Light fixtures/filters (egg crates, diffiisers, etc.) shall cleaned or dusted using appropriate cleaning methods without disassembly of any fixtures. Care shall be taken to prevent cracking or breakage.
Cleaning Window Coverings
Window covemgsshall be cleaned according to schedule, Care shall be taken to prevent damage.
Window/Glass Washing Semce Requirements
The Conttactor shall provide the necessary equipment, supplies, and materials to accomplish the task and frequency set out for window/glass washing at each facility according to schedule.
The Contractor shall wash and dry both the inside and outside according to schedule window/glass surfaces; wash the inside window frames and sills; dust the outside window frames and sills; and remove bird and insect nests, if found. All exterior cleaning shall be done from the ground by use of ladders, lifts, etc. Contractor will not be allowed access to the roof.
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The Contactor shall observe all OSHA-prescribed saXeq regulations and practices. All ladders, scaffolding, window anchors, safety belts, etc. shall be OSHA approved for window/glass washing.
Acids or acid-base products shall not be used for cleaning windows/glass.
The absence of a requirement covemg specific equipment, operations, or hazards shall not relieve the Contractor of the responsibility of taking further action to provide maximum safety in the performance of window/glass cleaning.
Stairwen Cleaning
Stairwells shall be cleaned according to schedule, Staimells shall present a unifomnly clean appearance.
Stair Step Riser and Threshold Cleaning Risers and thresholds shall be cleaned according to the schedule. Attention shall be paid to inaccessible aieas such as comers and edges and appropriate tools shall be employed to clean these areas. All gum, tar, grease, and other soils shall be removed. Risers and thresholds shall be free from trash, both in open areas and inaccessible areas such as corners and along edges. If fiish is used on stairway risers, there shall not be buildup of finish or accumulations of dirt in layers of finish.
Handrau Cleaning
Handrails of stairways shall be cleaned. Handrails shall be free from fingerpmts, dirt and smears.
TTrBpnt('nqtodial Setvk:eb
Urgent ServiCeS mad include, but are not limited to cleaning up SpillS, lem, breakage and bio-hazard cleanup which requires special handling. Biobazard may include blood, urine, fecal matter and vomit. In the case of urgent services where additional staff orredeployment of on-duty staff is required, the City Facilities Maintenance Supemsor must notify the contractor's supemsor.
Additional Work
If there there's a requirement for any work over and above the regularscheduled cleaning, it will be performed at an additional cost to the City. The contractor will be provided a minimum of one calendar weeks' notice.
PERFgRMANCTi', TITS('RRPANCTES
Substantial deaning discrepancies reported by the City's Facilities Maintenance Supervisor to the Contractor must be conected by the next scheduled cleaning day, or sooner, if determined by the City that item(s) need immediate corrective action. Continued discrepancies will be brought to the attention ofthe Contractor through a Letterof Cure and may be younds for cancellation of the contract if the problem persists.
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REPt?Rl'lN(j
Contractor's janitorial staff should report to their on-site supervisor any broken or loose fixtures or fumiture within their cleaning area, The on-site supervisor should report these items to the City's Facilities Maintenance Supervisor.
Section - 3 Scope of Semces
DAILY CLEANm'G R'F,i)i iiyiius'rs
A-OFFICEAREAS
1, Vacuumallcarpet
,
2. Remove existing mats, vacuum or sweep/clean mats. Sweep all vinyl/tile - clean w/damp mop andreplace mats
3. Empty all tmh receptacles and replace with new liner
4. Empty all recycling individual o&e receptacles
5. Return all chairs and tables to original location
6. Spot clean and polish all doors, glass, doorhandles, frames, and thresholds inside and out. 7, Dust and spot damp clean "all accessible "surfaces (i.e. desks, file cabinets, countertopTh,partitiffins, etc.) remove all dust, smudges and fingerpits within a height of 84"
8. Dust and spot clean electric switchplates, windowsills, andbaseboards
9. Spot clean walls
10. COVID-19 Clean high touch surface areas
n Thffl@'TlThhhlkff5
II-If ILi'l l f(l 111 11ffl &
1. Dmnp cleatiwalls and tile, with disinfectant cleaner, to remove all soils, grease, and film.
2. Remove existing mats, vacuum or sweep/clean mats. Sweep, disinfect andmop all floots.
Replace mats
3. Clean andpolish all chrome or brass water fixtures, light switches and all othermetal and plastic finished fittings
4. Clean and disinfect partition walls and doors
5. Clean andpolish mirrors
6. Clean, disinfect and polish entire toilet/utinal fixtures.
7. Clean and polish countertops and enameled surfaces (i.e. sinks)
8. Empty, clean and disinfect all waste receptacles, including sanitary receptacles.
9. Replenish hand soap, sanitary and all paperproducts. (_: - BRKAK_R[ll)M8/Klll:kl!X!l/LIIN(:HuOOM
1. Spot clean walls
2. Clean and polish all chrome or brass water fixtures, light switches and 5192885. I -L235.5J A-16
113
all other metal, plastic or ceramic finished fittings including sinks.
3. Clean and disinfect all exposed countertops and tables with food grade disinfectant
4. Re-supply soap andhandtowels.
5. Empty,cleananddisinfectallwastereceptaclesincludingindoorrecyclingcontainers. i
Insert new liner.
6. Remove existing mats, vacuum or sweep/clean mats. Sweep all vinyl/tile - cleanw/damp mop and replace mats
7, Vacuutn all carpet
8. Wipe down exterior surface of refrigerators
9. Wipe down interior & exterior of microwaves, oven, cooktop, and toasters 10 Wipe down table surf'aces
11. Return all chairs andtables to original position.
12. Dustand spotcleanwindowsills and baseboards
U. Wash, clean, and disinfect all water fountains with approved cleaning compounds.
14. Check and replenish papertowel dispensers
D-HALLWAYS/FOYERS
l Clean and polish all glass doors, doorhandles, frames, and thresholds inside and out.
Retnove all dust, smudges, and fingerpits up to 84"' in height,
2. Vamum all catpet
i 3. Remove existing mats, vacuum, or sweep/clean mats, Sweep all vinyl/tile-clean w/damp mop and re-place mats
4. Dust and spotclean electric switch plates, windowsills, andbaseboards
5. Spotcleanwalls
6. Dust and damp clean all accessible surfaces
7. Dust and spotclean exteriorof display cases and trophy cases
8. Wash, clean, and disinfect all water fountains with approved cleaning compounds.
9. Empty alltrash & recycling receptacles andreplacewithnew liner k - K. N'l-Lji;5 - RAN-KKltlK
1, Clean andpolish all glass doors, door handles, frames, and thresholds inside and out.
Clean and polish all exterior windows. Remove all dust, smudges and fingerptints within a height of84".
2. Entrance area including steps must be swept.
3, Empty all trash and recycle containers located immediately outside the entrances.
F-STAIRWELLS
1. Remove existing mats, vacuum or sweep/clean mats. Sweep all vinyl/tile - cleanw/damp mop and replace mats
2, Vacuum all carpet
3. Dust and damp clean all accessible surfaces
4. Clean and polish all glass doors, door handles, frames, and tbresholds inside and out. 5192885j L235.53 A-17
3f 114
Clean and polish all interior windows, Remove all dust, smudges ad fingerprints within a height of 84"
5. Dust and spot clean all electric switch plates, windowsills, and baseboards
6. Spot clean walls
7. Dust and clean hand railings
,
G - UkJffifj!;RKNUK K(X)MS
1. Vacuum all carpet
2. Remove existing mats, vacuum or sweep/clean mats. Sweep all vinyl tile and clean with damp mop. Replace mats.
3. Spot clean walls
4. Neatly ammge all chairs and tables
5. Dust, clean and polish conference tables, podiums and council platform
6. Dust and spotclean sufaces (bookcases otherfurniture items)
7. Empty all tmh and recycling receptacles and replace with new liner
8. Wipe and dust baseboards and doors
9. Spot clean all doors, door handles, frames and thresholds inside and out
10. Dust and spot clean electric switch plates, windowsills, and baseboards T4 - (,VMS/[,0('KER ROnMQ/m2RQQTN(# Aff.A_Q
1. Clean shower heads, handles, and otherwashroom hardware using amild germicidal disinfectant
2. Damp-clean benches and fumiture
3. Dust and spot mop floor
4. Empty and cleanwaste receptacles, replace can liners
5. Showers- Wet-mop floors with germicidal solution
6. Spot-clean walls, furniture and lockers
7. poroughly vacuum floor areas
DAnLYCOVm-19CLf,ANING &l)lSlfSIFEUlalNUREQUIREMENTS
A - OFFICE AREAS
1. Clean high touch surfaces: counters, doorknobs, light switches, stairrails, desk, tabletops, keyboards, phones, toilets, faucets and sinks
Th n fi elPlffr& /%fl% fff'l
n - [8 I KtRllYl8
1. Clean high touch surfaces: counters, doorknobs, light switches, stair nils, desk, tabletops, keyboards, phones, toilets, faucets and sinks
C - BREAKROOMS
1. Cleanhigh touch sufaces: counters, doorknobs, light switches, stairrails, desk, tabletops, keyboards, phones, toilets, faucets and sinks
D - KITCHKNS
1. Cleanhightouch surfaces: counters, doorknobs, liglrt switches, stairrails, desk, tabletops, keyboards, phones, toilets, faucets and sinks
5192885. -L235.5i A-18
115
E-LuN[;HRUOMi
1. Clean high touch surfaces: counters, doorknobs, light switches, stair rails, desk, tabletops, keyboards, phones, toilets, faucets and sinks
F-HALLWAYS/FOYERS
1. Clean high touCh SurfaceS: Counters, dOOrknObS, light switCheS, Stair RAILS,deck, tabletops, keyboards, phones, toilets, faucets and sim
G-ENTRANCES/EXTERIORS
1. Cleanhightouch surfaces: counters, doorknobs, lightswitches, stairrails, desk, tabletops, keyboards, phones, toilets, faucets and sinks
H - S-I'AIRWF,LLS
1. Cleanhightouch surfaces: counters, doorknobs, lightswitches, stairrails, desk, tabletops, keyboards, phones, toilets, faucets and sinks
I fl fiil-ffflThfl%Yfl'fll Thfk/1% fffi l- Lt}lNrAulNLA KLltlJ!'18
1. Clean high touch surfaces: counters, doorknobs, light switches, stair rails, desk, tabletops, keyboards, phones, toi}ets, faucets and sinks
J-GYMS/LOCKER ROOMS/ DRESSING ARF,AS
' 1. Clean high touch surfaces: counters, doorknobs, light switches, stair rails, desk, tabletops, keyboards, phones, toilets, faucets and sinks
A - O?FI(J AREAS
1. Vacuumupholstered furniture
2. Vacuum comers and behind doors
3. Clean and polish total surface of glass doors and glass partitions
4. Clean total surfaces in accessible areas (fixtures, chairs, file cabinets, storage cabinets, tables, lamps, counters, windowsills/ledges and shelves all height ranges
5. Remove all cobwebs from walls, ceilings, comers, windows, etc. 'o zpomnrhyxro
n -a t( f!-] I II(l Ill 11VI Th
s. I Remove all cobwebs from walls, ceilings, comers, windows, etc. [; - B t'€J;AAKtH_JM/l[;ut!;Al/LU_[N[_:HHI)OW
1. Remove all cobwebs from walls, ceilings, comers, windows, etc.
2. Vacuum corners and behind doors
3. Empty and clean of all tmh receptacles
4. Clean all exterior cabinet surfaces
5. Wash, clean, and disinfect table surfaces
D - uALLWAYS/FOYERS
1. I
iCity hall: dustandcleanabove6' woodworkandlightfixtures 5192885.1 -L235.53
WEEKLY CLEANING REQUIREMENTS
A-19
31 116
2. Vacuum corners and behind doors
3. Remove all cobwebs from walls, ceilings, corners, windows, etc, E -STAIRWELLS - mTF,RIOR
1. Vacuum comers and behind doors
2. Dust and clean above 6' all surfaces, woodwork andlight fixtures
3. Clean and polish all doors, glass, door handles, frames, and *esholds inside and out. Clean and polish all interior windows. Remove all dust, smudges, and fingerpmts above 6 feet in height
F. UOfNFKuf!IUK Ktl[lM5
1. Vacuum corners and behind doors
2, Vacuumupholstered furniture
3. Clean total surfaces in accessible areas (fixtures, chairs, file cabinets, storage cabinets, tables, lamps, counters, windowsills/ledges and shelves all heightranges
4. Remove all cobwebs from walls, ceilings, comers, windows, etc.
G Gyms, locker rooms, dressing areas
1. Showers- Remove pieces ofsoap and clean drain
2, Showers- Wipe down walls with germicidal solution
3. Thoroughly mop under moveable gym seats
A - OFFICE AREAS
1. Vacuum and clean ac vents and retums
2. Dust andcleanwoodpaneling
3. All highdusting over 7 feet
4. Dust all window coverings
Ill Il'lThellllTh?/l%ffel
D-KL51JULltllYl8
, 1. Vacuum and clemi vents, ac vents andreturns
2. Allhighdustingover 7 feet
(_: -,HRKAKROOM/KllaCHKN/LUNCHROOM
1. Vacuum clean ac vents and returns
2. All high dusting over 7 feet
3. Dust all window coverings
D-HALLWAYS/FOYERS
1. Vacuum and clean ac vents and returns
2, Dust all window coverings
E-STAIRWELLS-INTERIOR
1. Vacuum and clean ac vents and returns
2. Dust all window coverings
! - (AJNJ'jfat!;Aa: K[l[lNLS
5192885.1-L235.53
MONTHLY CLF,ANmi; uv:i)t mRK1MENTS
A-20
30o 117
1. Vacuutn and clean ac vents and retums
2. All high dusting over 6'
3. Dust all venetian blinds and roller shades
G . BREAKROOM/KffCHF,N
1. Clean interior ofrefrigerator
H - GYMS, LOCKER ROOMS, DRESSING AREAS
1. High dust horizontal surfaces
2. Clean baseboards
A - ('FFICE aEAS
1. All non-cayeted floors (excluding quarry tile) -stripped, machine scrubbed, re-apply floor fiish and buff
2. Vacuum and shampoo upholstered fiuniture
3. Vinyl tile floors clemi, buff by machine and polish
4. Clean and shampoo carpet
Th filmLIPlffil/lfliffel
B - Kl!,{!l l KtRllYL!l
1. Vinyl &tile floors-clean, disinfect bymachine andpolish andresealtile floors with nonslip [; - ljREAKRtR)l(_;HKf!1 /LUN(:HR()OM
1. IiVinyl & tile floorsclean,buffby machineandpolish
D-HALLWAYS/FOYERS
i. IiVinyl andtile floorsclean,buff by machineandpolish E - STAIRWELLS - INTERtOR
1. Vinyl & tile floors clean, buffby machine and polish
2. City hall-clean and polish brass/chrome or wood fixtures F - CONff,RENCJ ROOMS
1. All non<mpeted floors (excluding quarty tile) -stripped, machine scrubbed, re-apply floor finish and buff.
2. Clean and shampoo carpet
3. Vacuum and shampoo upholstered fumiture
G-HALLWAYS/FOYERS
1. All non-carpeted floors (excluding quarry tile) -stripped, machine scrubbed, re-apply floor finish and buff
2. Clean and shampoo carpet
51928g5.l -L235.53
QUARTERLY CLEANING REQUIREMENTS
A-21
118
Section - 4 Janitorial and Building Maintenance Semces for South Gate Jail The following cleaning instuctions are designed for the purpose of managing maintenance and clemiing duties providing by the cleaning service in order to maintain a safe and clean environment for South Gate personnel exposed to the jail environment and inmates while in the custody of South Gate jail.
Cleaning service personnel must be trained and equipped to handle and clean any bio-hazard material such as blood, urine, saliva, vomit, or feces, and properly dispose of such waste upon removal from the jail facility.
There are the required cleaning and maintenance that must be providerl nnA maintsinpd hy the cleaning service seven days of the week since South Gate jail is 24 hr. custody facility. The following cleaning details must be provided by the cleaning senice during anytime of the day with the coordination of the on duty jailer, watch commander, jail manager, or sidministrntinn representative. It is preferred cleaning is conducted during the early moming (9am on forward) due to the limited lighting in die jail and lighter occupancy of inmates.
I)dvDdes:
Sweep and mop the jail floors transited by jail personnel and inmates. This includes the jail intake rooms, jail hallways, and jail cells that have been used. The mopping of common AREAS lifted abOVe Will be dine with one particular color of mop and bucket in order to distinguish and separate mops and water used that are used for common areas and personnel areas such as the jail office and kitchen.
Sweep and mop the jail office and kitchen area with a separate color mop and bucket than the one used injail cells mid common areas.
Clean and empty out all trash fimm jail cells and jail ttash cans.
Clean and disinfect (with a spray) each mamess in jail cell that has been used by iates and place the mattresses on its side in order to allow the mattress to dry. This also allows staff to obsetve the jail cell has been cleaned and is ready to beused.
Clean and disinfect (company's choice) toilets and dri nking faucets which have beeri used in each jail cell.
Wipe down and remove all food items or particles from bunk beds and jail cell floors.
Clean and disinfect (company's choice) jail office toilet, sink, with mopping of the floor and emptying the tmh from the jail office restroom with a different color mop and bucket.
MomhlvDu#es:
Provide a dedicated maintenance schedule of detail cleaning which includes the following A-22
L%O
5192885.1 -L235.53
119
duties.
Detail cleaning of jail cell bunks, toilets, sinks, walls, floors, and doors in order to clean all of the crevices which hold dirt, grime, and other bacteria. This can be done in sections and with the supervision of the on-duty watch commander/ jailer in order to manage movement of the inmates in order to accommodate such cleaning. Toilets and sinks must be semced with some type of solvent or cleanerto help manage water line deposits and corrosion.
Detail cleaning of men's and female jail showers in order to clean and manage soap scum. build up and mold.
Detail cleaning of the jail kitchen sink, oven, and refrigerator Detail cleaning of the jail office counters and workstations.
Yeqrlv Dxdws:
Twice a year, all of the jail cells, including female cells, must be pressured washed which includes the interior of the cells, bars, doors, floors, and walls of the jail. Jail fans must be cleaned and jail phones must be covered with plastic in order to protect them from water damage. After pressure washing the jail, proper ventilation mid drying must be managed in order to return the jatl cells back to fully operational level. This duty must be coordinated and planned through the on duty watch commander/ jailer or designated jailmanager.
Cleaning Equipment and Safety Gear:
Cleaning service personnel must be properly equipped with 2 different color coordinated cleaning equipment (for jaiUcommon areas and for jail kitchen/office area). Cleaning service personnel must provide their own cleaning supplies and equipment in order to achieve the above listed cleaning duties. This includes longer poles for hard to reach areas, effective scrub brushes, and cleaning solvents in order to complete the task. Cleaning senrice personnel must also have 2 sets of different color gloves (one color while cleaning jail cells and common areas, and one color while cleaning jail kitchen and jail office area). This is mandated by the State of California in order to prevent the spreading of germs and bacteria from jau cells and inmates to the jail kitchen or jail personnel through cleaning supplies. If only one color is used for cleaning gloves, then they must changc gluirec ivbpn trancitianing cleauiiig duties from jafl cell areas to kitchen or office area. Cleaning solvents and labeling must be provided by cleaning senrice for jail inspections.
Section - 5 Janitorial and Building Maintenance Senrices for South Gate Police Department Narcotic Division
Clean once every other week and preferably to schedule it early momings perhaps on a Tuesday or Wednesday. City will provide cleaning personnel access to the building.
A-23 519;'885.1 -L235.53
120
Dust desks, chairs and office fumiture with specially treated dustcloths.
Empty allwaste and recyclable containers.
Vacuum
Clean restrooms
Wipe down desks, counters and table in the conference room, dust all reachable areas.
Section - 6 Work Hours
Work hours for the day porter are anticipated to be eight-hours days - roughly 6:00 a.m. through 3:00 p.m. Monday through Thursday (Police Department, City Hall, Civic Center) and roughly 6:00 a.m. bough 3:00 p.m. Friday through Sunday (Police Department). Work hours for night crews are anticipated to be between 6:00 p.m. and 6:00 a.m. Monday through Friday.
Cleaning at the Police Department will be performed dumg a special timeline delineated by the Department. The start times for each of the above custodial activities will vary by scheduled buildinguse. At times when the Contractor is not perfoming building custodial duties, time will be spent as directed by the Maintenance Supervisor or his/her designee. The Contactor sball adjust the work schedule to nrenmmnrlmp pvening meetings or late work. If an emergency arises, the Contractor may be called to fiimish sernces at hours and days outside the nomial working schedule. Such work shall be agreed upon as an extra work item. Appendix C shows a sample typical weekly schedule for the activitiesrequired.
The Contractor is responsible for providing these services seven day a week at the Police Depmtment, and five days a week at other city buildings, 52 weeks per year, with the exception of the City holidays, as listed in this RFP.
Section - 7 Workmanship and Quality Level
All work shall be perfomed by experienced custodial technicians directly employed and supervised by the Contractor. The Contactor shall be responsible for the skills, methods and actions ofhis/her employees.
On a monthly basis, the Maintenance Supemtendent or his/her designee shall mrange a walk through to check all facilities with the Contmtor. A schedule will be established at startup of the new contract. Any discrepancies observed shall be corrected by the Conttactor wittm an eight (8) hour period.
The Contractor shall cooperate with the representahve authorized by the City to enable him/her to determine the Contractor's confomiity with these specifications mid the adequacy ofthe work being performed. The Contractor shall give his/her personal supervision to the work and be available for consultation with the Maintenance Supervisor or his/her designee.
Keys, and security fobs, and security codes will be issued to the contractor's personnel separately as approved and acknowledged through a City Property Issuance Form from the CITY OF SOUTH GATE, and shall not be shared, reproduced or loaned to other parties. Lock A-24
Aab
5192885.1 -L235.53
121
boxes are setup onsite at each building for keys to remain on property. Each person will be issued a lock box and its code. The buildings mill be accessed with a main key and or fob. At termination of this contract or when an employee is no longer assignedto the City, all keys and fobs issued by the City will be returned immediately. At termination of the contract, keys and fobs must be retumed before final payment of this contract is approved.
Section - 8 Quality of Employees
The City requires employees of the highest customer service and moral standards. The Contmctor must be able to communicate effectively in English both orally and in writing. The City reserves the right to prohibit individuals not meeting these standards from performing services under the contract,
The Contztor is to perform services described in this proposal to no less than the standards set ford'i by the City. The Contactor must have excellent interpersonal skills, as the work will require them to work without City staff oversight, and will requtre dealing with the public at all times. The user's impression of the CITY OF SOUTH GATE will be based on the Contractor's attitude and ability. Some of the user groups can be extremely challenging and will require exta care andhandling.
A-25 5192885.1 -L235.53
122
CotttractNo,
Exhibit "B"
Cost Proposal
A detailed description of the compensation payable to Contractorhereunder, including unit prices, monthly payments, and/or other information, conditions and limitations, is set forth on the Cost Proposal which is attached following this Exhibit "B" cover page. sigzsgz.i -L235.53
123
CUSTODIAL AND MAINTENANCE SERVICES CONTRACT
Name OfCOntraCt0r:MerchantsBuudtngMainienance
In accordance wtth the Request for Proposal (RFP) for Custodial and Maintenance Services, the undersigned declares that he/she has carefully examined and read the RFP requirements and is familiar with the requirements therein contained, and proposes to furnish all labor, material, and supplies necessary to accomplish the terms of the maintenance contract at the following prices:
TASK A: ANNUAL CUSTODIAL AND MAINTENANCE SERVICES
PR-12 5192885.1 - L235.53
124
gFI'IONALTA8KB: ASNEEDEDSERVICES
,,':(,':;;,J,: hi-=iJis;+':'Mj)es+a*i*.p::,., -,:+-r
,' -.i'hl" '. " ' - a '
€,";..'jQpita:' j"_nii"
-a a.iic :5-1%.;.,),-,,,li
; -. ,t."i . ,- I-
.i ilii;i(..
;:;':"W-Fa;,- a' tgl':5=t,::-
i" l'- ' a-:' a::"{,."a':a"':':" ; a:-"
:f',::.Bxtenaffl'Price
,;'s,,ai'l..,.,,aa'aa::ail,"';';a::
Man-hourCrew - as needed(M-F,
nortnal business liours) (2] Hours 200 $ 23.50 $*7oo.oo /
2. Man-hourCraw-asneeded(nigttts) [2] Hours 200 ' $23.50 $4,700.00
3. Man-hourCrew - as needed (weekends
and/orholidays)12] I Hours
I
200
I
' $ 2430
I
$ 4i900.00
8$TO1'AL IABKB -AjS NIKDKI) 8KR$'lCE8
(ITEM81 THROUGH3) a$14,300.00
I
OP'nONAL TASK C: COVJfD-19CLEANING AND DTj3INFECTING SERVICE,S 't"",!"a"i::.,a"_" ,:
"""-'a;4';',;"%'::'q'j';,;"t.a':<.>. aa'l ., :':':a'aa;,'Za""a: %".;'5q';;a':'...iii: , ":':'::G:";"ie'!';oial>j;tm.asiezbti'6'n".'.lx'.;':i_.ii:"is"'_":':'. , ., . 0 0.., : . , ., ..,,.,
"I I *l ,
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',,'aa"'J":"'a:';'e'':'rE"a"':"1:'a;'ai':a:""ia""a'i':'>""':g"a"i" fJfl![T;*ij:0 .y,..!,Q-. y - *'; l il- I .4.0 I :'J;i tv
Itl
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If
1. City,Hall- Civic Center- 4 hours
daily, 5days perweek(M-Fl
normal businesshours) {1-31__
Month 12 $2,303.35 $zz,sozo
2. Police Department- South Oate
Jail Facility- 4 hours datly, 5
days per weak (M-F, normal
businesshours) jl-37
Momh 12
I
j+z3os.s5 $27,640.20
3. Public Workr+ Corporate Yard-4 hours
dafiy, 5 days permek(M-F, normal
business hours) {1-3i
Month 12 $uos.ss $27440,20
8UB-TOTALTA8KC-COVID-19C[,EANING &
$82,920.60
1)I8INFE,CTING 8KRYICE8 4M8l
THROUGH 3)
[1] Unit Price shall include mark-ups, overhead, and profit, [2] Paymentswillbemadebasedontimaandmaterial.
13] The City reservesthe rights to augment Or reduce the 8eOpe ofwork and any or all Optional Items asthe City apemqnxpaiary and shall terminate upon thirt)r (30) -1,235.53 a}3
125
days' notia,
Afl'ACH A LABORA?SmEQUIPMENTRATESCHEDULE
The rates sltown on the firm's standardrata schedule shalj include mark-ups, overhead, and profit. If mcasethestandardrate schedule does not mclude nurk-ups, overhead, and profit, appendan attachment showingthe necessaryaliowarim formark-ups, overhaad,andpmfit.
ANNUAL COST OF CU8TODIAL.UQD MAmT'ENANCE SERVICE8 CO?'n'RACI' - GRAND TOTAL (8UMOF TASKS ATHROUGHTASKC), (writtentnnumbers):
sD.
ANNUALCOST OF CU8TODIALANDMAINTENANCE 8ERVICE8 CONTRACT - GRAND TOTAL (SUM OF TASKS A 'ltigUU6ff iah[ C), (written inw;ords):
FourHundred TenThousandSevenHundredThirty-TbteeandEightyCents. 8ubmlsaiion of Cost hoposal and stgnature of l' € pl'uihlaiivb uf Contractor bdow gbauserve as the bask for Contraetor to perrorm stated services at the UnitPrieeq qpppiflad ftn' ahz'hiluh *rffie three-year term oftheAgreement.
The undersigned represem that he/she is authorized to submtt the Proposal on behalf of tlie Contractor. Contrgtor gknowledges thatsaid Proposal sliall remain valid for a petiodof 120 daysand may not bewithdrawn during suchperiod.
CON C R
Signature
05/02/2022
Date
Connor Haas
PrintName
gegion@lManager
Title
95-4558242
Soaial Security or Taxpayer ID Number
JS- LR - 000013892
DrR Registt'ation Number
-L!35.53 PR-14
126
Ofhce of the
SouTh Gate City ClerlMAY2 1 2026 Item No. 9
FILED
l'l)( ('m Ciffl of South Gate
CITY COUNCIL
AGENDA BJ[LL
For the Regular Meeting ofi May 26, 2026
Originating Department: Publie Works
City Matxager:
Arturo Cervantes Rob Houston
SUBJECT: AMENDMENT N0. 2 TO CONTRACT N0. 2025-26-AC FOR
PROFESSIONAL SF,RVICES WITH WILLDAN ENGINEERING FOR STAFF
AUGMENT ATION
PURPOSE: To approve Amendment No. 2 to Contract No. 2025-26-AC ("Amendment No. 2") with Willdan Engineering ("Willdan") to continue staff augmentation services through June 30, 2026 mid proyide services for the vacant Street and Sewer Supe*tendentposition.
RECOMMENDED ACTNONS: The City Council will coisider:
a. Approving Amendment No. 2 to Contract No. 2025-26-AC with Willdan Engineering ("Agreement") to extend the term of the contract through June 30, 2026, and continue professional staffing services for the vacant Street and Sewer Superintendent position for a not to exceed amount of $28,062; and
b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
FISCAL IMPACT: AnnendmentNo. 2 to the Agreetnent will be funded with $28,062 General FundsalarysavingsfromthebudgetedvacantStreetandSewerSupeitendentposition. Thetotal revised contract amount is $204,319,
ANAL\SNS: On June 13, 2023, the City Council approved a policy that authorizes staff to fund temporarily, contract staff augrneritation services with salary savings from vacant positions ("Policy>'). Under this authority, the City Manager administratively apptoved ContractNo. 2025- 26-AC to provide staff augmentation services to temporarily fill the vacant Street and Sewer Superintendent position in the not to exceed amount of $49,980.
At its July 8, 2025, meeting, the City Council approved Anaendment No. 1 to this agreement to extend this agreement for an additional nine (9) months in the not to exceed amount of $126,277.
The term of Amendment No. I expired on April 8, 2026,
BACKGROUND: TheStreetandSewerSuperintendentisakeyleadershippositionwithinthe Public Works Department, responsible for overseeing the daily operations of the Field Operations Division, including the maintenance and repair of streets, sidewaIks, storm drains, sewers, trees and right-of-way infrastructure. The Superintendent ensures that work is scheduled efficiently, crews are properly staffed and equipped, and thatprojects and maintenance activities are executed 1 127
in alignment with City standards, safety protocols, and service expectations. This position serves as a critical bridge between high-level management and field-level operations, translating departmental goals into actionable work plans and supervising front line supervisors and field crew.
In January of 2025, the Street and Sewer Superintendent position became vacant due to resignation. As such, on May 12, 2025, the City Manager administratively approved Contract No. 2025-26-AC with Willdan in the amount of $49,980.00 to provide operational and administrative support while the scope of duties for the position are being evaluated and the position to eventually be recruited for.
The agreement was subsequently amended and extended via Amendment No. 1 after recruitment efforts failed to yield qualified candidates for the position. The proposed Amendment No. 2 will extend the agreement retroactively from April 8, 2026, through June 30, 2026, to comply with applicable Cal PERS mandates for the use of consulting services in a given fiscal year while the Public Works Department actively continues recruiting and exploring re-organization efforts to fill this vacancy.
ATTACHMENTS: A. Proposed Amendment No. 2 (including Exhibit A) B. Contract No. 2025-26-AC (Willdan Engineering)*
*Each document is available for review through the City Clerk's Office.
EM:lc
2 128
Attachment A
Agenda Bill 5/26/26
Amendment No. 2
to Contract No. 2025-26-AC
AMENDMENT N0. 2 TO CONTRACT N0. 2025-26-AC FOR
PROFESSIONAL STAFF AUGMENT ATION SERVICES BETWEEN THE
CITY OF SOUTH GATE AND WILLDAN ENGINEERING
This Amendment No. 2 to Contract No. 2025-26-AC for Professional Staff Augmentation Services ("Agreement") is made and entered into on May 26, 2026, by and between the City of South Gate, a municipal corporation ("City"), and Willdan Engineering, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, onMay 12, 2025, the City Manager approved ContractNo. 2025-26-AC with Consultant for Staff Augmentation Services ("Agreement"), in the amount of Forty-Nine Thousand Nine Hundred Eighty Dollars ($49,980);
WHEREAS, on July 8, 2025, the City Council approved Amendment No. I to the Agreement ("Amendment No. 1"), in an amount not to exceed One Hundred Twenty-Six Thousand Two Hundred Seventy-Seven Dollars ($126,277), under the terms and conditions of the Agreement, bringing the aggregate total to One Hundred Seventy-Six Thousand Two Hundred Fifty-Seven Dollars ($176,257).
WHEREAS, City and Consultant desire to execute Amendment No. 2 to the Agreement("Amendment No. 2"), in an amount not to exceed Twenty-Eight Thousand SixtyTwo Dollars ($28,062), under the terms and conditions of the Agreement, bringing the aggregate total to Two Hundred Four Thousand Three Hundred Nineteen Dollars ($204,319).
NOW, THEREFORE, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
1.2 COMPENSATION. The total amount of compensation for Amendment No. 2 shall not exceed the sum of Twenty-Eight Thousand Sixty-Two Dollars $28,062.
City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to the Agreement and Amendment No.2. No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager.
1.2.1 Payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or Page I of 3
129
Amendment No. 2
to Contract No. 2025-26-AC
materials, nor as evidence of satisfactory performance by the Consultant of its obligations under this agreement.
1.2.2 The Consultant shall submit to the City a bill of services within 15 calendar days a'fter the end of each month. The City shall pay the consultant within forty-five (45) days of receipt of this invoice.
1.3 TERM OF AGREEMENT. This Agreement will remain in effect, terminating no later than June 30, 2026, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
EFFECT OF AMENDMENT. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto, shall remain in full force. City reserves the right to augment or reduce the scope of work as the City deems necessary.
[Remainder of page left blank intentionally.]
130
Amendment No. 2
to Contract No. 2025-26-AC
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. I to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
BY:
Joshua Barron, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVE AS TO FORM:
By DRAFTO
Rail F. Salinas, City Attorney
WILLDAN ENGINEERING:
B7:
Adel M. Freij, PE
Director-Engineering
Dated:
131
Office of the
South Gate Cily Clerk
MAY21 2026 Item No. NO
FILED
I:Ot ("' Ciffl of South Gate
CITY COUNCIL
AGENDA BJILL
For the Regular Meeting of: May 26, 2026
Originating Depattrnent: Public Works
Arturo Cervantes Rob Houstorg
SUBJECT: AGRF,F,MENT WITH DANNY LETNER INC. DBA L'ETNER ROOFING
COMPANY, FOR THE CONSTRUCTION FOR THE CITY HALL REROOF PROJF,CT, CITY PROJECT N0. 732-ARC
PURPOSE: To award a constmction services agreement to Danny Letner Inc. Dba Letner Roofing Compatiy (LetnerRoofing) for the construction of the City Han Reroof City Project.
RECOMMENDED ACT[ONS: The City Council will consider:
a, Approving an Agreement with Datuiy Letner Inc, Dba Letner Roofing Company, for the construction of the City Hall Reroof City Project No. 732-ARC, in an amount not-toexceed $579,069; b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney;
c. Authorizing the City Manager to approve construction contract change orders up to a cumulative amount of $179,750 to be funded with budgeted project contingency funds; and
d. Approving the Notice of Exetnption for the Project, pursuant to Title 14 of the California Code of Regulations, Existing Facilities Section 13301 Class 1 (c) and directing the City Clerk to file itwith the Los Angeles County Registrar Recorder's Office.
FISCAL I1%4PACT: The proposed Agreement is for an amount not to exceed $579,069 and it will be :[unded with Building and Infrastructure Maintenance (BIM) Funds. The project is budgeted in the Fiscal Year 2025/26 Capital Improvement Program in the amount of $1 Million, as summarized below:
- BIMFunds '
Staff Time/Design $156,170
Constnuction $579,069
Construction Management/ Inspection $85,011
Contingency $179,750
Total Budget $!,000,000
1 132
ANALYSIS: The proposed contract was procured through a competitive process. Construction was advertised for bids. Letner Roofing submitted the lowest bid in the amount of $579,069.
After the bid analysis was completed, their bid was confirmed to be responsible and responsive.
The City Council is recommended to award Letner Roofing the construction contract.
BACKGROUND: The existing City Hall roof is in a state of disrepair and has experienced multiple leaks during rain events, adversely impacting City operations and creating the potential for further interior damage if not addressed. To address these issues, the City is in the process of implementing the City Hall Reroof Project. The Project includes the removal and replacement of the existing roof system, including the concrete roof tiles, underlayment, and wood battens. The improvements will help protect the building from future water intrusion, extend the use:tul life of the facility, and reduce ongoing maintenance and repair needs.
The City solicited bids on March 17, 2026, for the project and received a total of six (6) bids on April 20, 2026. After review, Letner Roofing was determined to be the lowest responsive and responsible bidder. The six bids are summarized below:
Bidder Name Base Bid Additive Alt. l Additive Alt. 2 Total Letner Roofing $571,019 $8,000 $50 $579,069
Southland Roofing $601,000 $4,000 $5,000 $610,000
Courtney $647,061 $135,500 $350 $782,911
Solar Roofing $711,494 $4,250 $300 $716,044
Best Construction $808,794 $5,500 $275 $814,569
AME Builders $958,894 $135,500 $0 $1,094,394
Staff recommends awarding a construction contract in the amount of $579,069 to Letner Roofing.
Pursuant to the guidelines of the California Environmental Quality Act (CEQA), this project is categorically exempt under Title 14 of the California Code of Regulations, Section 15301, Class I(a) exemption for maintenance of existing infrastructure Construction is planned to begin in July 2026 and be completed within two months.
ATT ACHMENTS: A.
B.
C.
D.
Proposed Agreement
Bid
Location Map
Notice of Exemption
LC:ky
2 133
Attachment A
Agenda Bill 5/26/26
AGREEMENT FOR THE CITY HALL REROOF PROJECT, CITY
PROJECT N0. 732-ARC BETWEEN THE CITY OF SOUTH GATE AND
DANNY LETNER INC. DBA LETNER ROOFING COMP ANY
This Agreement for the City Hall Reroof City Project No. 732-ARC ("Agreement"), is made and entered into on May 26 2026, by and between the City of South Gate, a municipal corporation ("City"), and Danny Letner Inc. Dba Letner Roofing Company, a California Corporation, License No. 689961 ("Contractor"). City and Contractor are sometimes hereina:tter individually referred to as a "Party" and collectively referred to as "Parties." The City and the Contractor hereto mutually agree as follows:
ARTICLE I
THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees with City to perform and complete in good and workmanlike manner all work required by the Contract Documents for City Contract No. , which involves the City Hall Reroof City Project No. 732-ARC.
Said work shall be performed in accordance with the Plans, Specifications, and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though 'fully set forth. Contractor shall furnish at its own expense all labor, materials, equipment and services necessary therefore, except such labor, materials, equipment and services as are specified in the Contract Documents to be furnished by City.
ARTICLE II
CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in full compensation therefore, the contract sums of Five Hundred Seventy-Nine Thousand Sixty Nine Dollars ($579,069) set forth in the Bid Schedule(s) that are included among the Contract Documents. Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supervision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the contract sum at the time, in the manner, and upon the conditions specified in the Contract Documents. 1 i3 134
ARTICLE III
CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire Agreement between the City and the Contractor, are enumerated as follows: the Notice Inviting Bids, the Instructions to Bidders, the Accepted Proposal, the Bid Schedule(s), the List of Subcontractors, Contractor's Industrial Safety Record, the Contractors Qualification Statement, the Bid Security Forms for Check or Bond, this Agreement, the Worker's Compensation Insurance Certificate, the Performance Bond, the Payment Bond, the Non-Collusion Affidavit, the Specifications, and Special Provisions and all addenda as prepared prior to the date of bid opening setting forth any modifications or interpretations of any of said documents, and any and all supplemental agreements heretofore or herewith executed amending or extending the work contemplated and which may be required to complete the work in a substantial and acceptable manner, all of which are referred to as the Contract Documents. These foim the entire "Contract", and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.
ARTICLE IV
INDEMNIFICATION
The Contractor shall indemnify, hold harmless and defend (with counsel selected by the City), the City of South Gate and its affiliated entities, its officers, employees, consultants and subconsultants, their respective officers, agents, employees (collectively the "Indemnified Parties"), from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firm, corporation or property for damage, injury, death arising out of or connected with the Contractor"s obligation to indemnify, defend and save harmless the "Indemnified Parties" as stated hereinabove including, but not be limited to, paying all legal fees and costs incurred in connection with any such claims, losses, lawsuits or actions. THIS
PROVISION SHALL SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE
PROVIDED UNDER THIS AGREEMENT AND THE OTHER CONTRACT DOCUMENTS
ARTICLE V
COMMENCEMENT, COMPLETION AND LIQUIDATED DAMAGES
Contractor shall commence work on a date to be specified in a written Notice to Proceed from the City's Director of Public Works and shall complete all work within one hundred twenty (120) working days thereafter (subject to "force majeure" delays, if any, to the extent allowed under the Contract Documents). If the work is not completed within that time, Contractor shall owe and pay to the City liquidated damages in the amount or amounts set forth in the Contract Documents. 2 135
ARTICLE VI
EFFECTIVE DATE
This Agreement shall become effective and commence on May 26, 2026.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
BY:
Joshua Barron, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
B7: Ra9!!a:'"':(' ey
DANNY LETNER INC.
ROOFING COMPANY:
DBA LETNER
B-y:
CEO/President
Dated:
3 136
WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 AND 1861.
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before cornrnencing the performance of the work of this Contract.
DATED:
DANNY LETNER, INC. DBA LETHNER
ROOFING CO.:
B)7:
Richard 01son, Vice President
ATTEST:
By:
Signature
Title
4 137
INDEMNIFICATION AND LIABILITY INSURANCE REQUIREMENTS
The following requirements must be met when submitting insurance certificates to the City of South Gate in connection with Public Works and other projects:
The insurance certificate must be issued to the City of South Gate, 8650 California Avenue, South Gate, CA 90280, attention of the City Engineer.
The City of South Gate, South Gate Housing Authority, and their officers, employees, elected officials, and agents must be shown as additional insured per ISO CG 20 1011 85, and separate endorsements signed by an authorized representative of the insurance company are required.
The City has the right to request a copy of complete insurance policy including all endorsements and certificates.
The Certificate must include cross liability coverage either included in the Commercial General Liability coverage and so indicate on the face of the Certificate under that heading or by separate endorsement.
The Certificate should also indicate that the insurance covers "All Operations" or should specify the particular services to be provided.
Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in coru'iection with the performance of the work hereunder by the Contractor, his agents, representati'ves, employees or subcontractors.
Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Cornrnercial General Liability coverage (occurrence from CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code l (any auto).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
4. Course of Construction insurance covering for "all risks" of loss. Earthquake and flood insurance is not required to be furnished by the Contractor. 5 138
Contractor shall maintain limits of no less than:
1. General Liability: $1,000,000 per occurrence for bodily injuiy, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the project which is the subject of this Agreement and the location where work thereunder is to be performed, or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
4. Course of Construction: Completed value of the project that is the subject of this Agreement.
Deductibles and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or selfinsured retention as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions
The general liability and automobile policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as insurers with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Contractor's insurance or as a separate owner's policy.
2. For any claims related to the project that is the subject of this Agreement, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, or modified, by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 6 139
Course of construction policies shall contain the following provisions:
1. The City shall be named as loss payee.
2. The insurer shall waive all rights of subrogation against the City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this clause. The endorsements should be on forms provided by the City or other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
Subcontractors
Contractor shall include all subcontractors as insurers under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
Indemnification
The Contractor shall indemnify, hold harmless and defend (with counsel selected by the City of South Gate), the City of South Gate, the City of South Gate Housing Authority, their consultants and sub-consultants, and their respective officers, agents, and employees, from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, corporations or other entities furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firm, corporation or other entity, or property for damage, injury, death arising out of or connected with the Contractor"s obligation to indemnify, defend and save harmless the City of South Gate, the City of South Gate Housing Authority, their consultants, sub-consultants, and other parties listed above, as stated hereinabove shall include, but not be limited to, paying all legal fees and costs incurred by legal counsel of the City of South Gate's choice in representing the City of South Gate, the City of South Gate Housing Authority, consultants and sub-consultants in coru'iection with any such claims, losses, lawsuits or actions. THIS PROVISION SHALL
SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE PROVIDED
UNDER THIS AGREEMENT
7 140
CITY HALL REOOF PROJECT, CITY PROJECT N0. 732-ARC
FAITHFUL PERFOfflCE BOND
100% OF CONTRACT AMOUNT
KNOW ALL MEN BY THESE PRESENTS:
WHEREAS, the City of South Gate ("City" herein) has awarded to Danny Letner Inc. Dba Letner Roofing Company, ("Contractor" herein) a Contract for:
CITY HALL REOOF PROJECT, CITY PROJECT N0. 732-ARC; and
WHEREAS, said Contract is incorporated herein by this reference; and WHEREAS, said Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;
NOW, THEREFORE, we, Contractor and as Surety,
are held and firmly bound unto the City in the penal sum of Five Hundred Seventy Nine Thousand Sixty Nine Dollars ($579,069) lawful money of the United States, for the payment of which we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that the obligation shall become null and void if the above-bounded Contractor, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to, abide by, well and truly keep and perform the covenants, conditions and provisions in said Contract and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemni:[y and save harmless the City, its officers, agents and employees, as therein stipulated; otherwise, this obligation shall be and remain in full force and effect.
As a part of the obligation secured hereby, and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorneys' fees, incurred by the City in successfully enforcing the obligation, all to be taxed as costs and included in any judgment rendered.
The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, the work to be performed thereunder, or the specifications that accompany the Contract shall in any manner affect its obligations on this bond. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of the Contract, the work, or the specifications.
Note: All signatures must be acknowledged before a notary public. Attach appropriate acknowledgment.
8 l'O 141
CONTRACTOR NAME:
APPROVED AS TO FORM:
Raul F. Salinas, City Attorney
By:
Name
Title: President
(Type address of Contractor)
(Type name of Surety)
(Type address of Surety)
By:
(Signature of authorized officer)
(Title of officer)
9 yi 142
CITY HALL REOOF PROJECT, CITY PROJECT N0. 732-ARC
100% PAYMENT BOND
WHEREAS, the City of South Gate, South Gate, California ("City" herein), has awarded to Danny Letner Inc. Dba Letner Roofing Company, ("Contractor" herein) a Contract for the work described as follows:
CITY HALL REOOF PROJECT, CITY PROJECT N0. 732-ARC
WHEREAS, said Contractor is required to :[urnish a bond in connection with said Contract, to secure the payment of claims of laborers, mechanics, material suppliers and other persons, as provided by law;
NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of Five Hundred Seventy Nine Thousand Sixty Nine Dollars ($579,069) for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 9100(a), or amounts due underthe Unemployment Insurance Code with respect to work or labor performed under the Contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. If suit is brought upon this bond, the said Surety will pay a reasonable attorney's fee to the plaintiff(s) and the City in an amount to be fixed by the court.
This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100(a) as to give a right of action to such persons or their assigns in any suit brought upon this bond.
Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or modification of the Contract Documents or the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration or modification of the Contract Documents or of work to be performed thereunder.
IN WITNESS WHEREOF, this instrument has been duly executed by the above-named Contractor and Surety on , 2026.
Note: All signatures must be acknowledged before a notary public. Attach appropriate acknowledgment.
10 143
ST ATE OF CALIFORISTIA
COUNTY OF
being first duly sworn, deposes and says that he is
of (sole owner, a
partner, president, etc.) the party making the foregoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly, sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such bid are true and, further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository or to any member or agent thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said bidder in their general business.
Signed
Title
Subscribed and sworn to before me this day of , 2026.
Notary Public
(Attach Notary Certificate)
12 144
Attachment B
Agenda Bill 5/26/26
CONTRACTOR'S CHECKLIST
The Contractor shall submit the following items with this proposal:
Specification Item
Check
Page No.
20 List of Sub-Contractors
24 Contractor's Industrial Safety Record.
25 Contractor's Qualification Statement
26 Contractor's Organization Statement and Performance History 28 Additional Information and/or Comments
29 Equals
30 Certification of Non-Discrimination and Affirmative Action. 31 10%BidSecurityFormsforCheckorbondtoaccompanybid.
32 Bid bond.
ISZI"
33 Statement Acknowledging Penal and Civil Penalties Concerning the Contractor's Licensing Laws.
48 Non-Collusion Affidavit
I-11
15 145
CITY HAN,L REROOF PROJF,CT
CITY PROJECT N0. 732-ARC
('llIyBg(l %BIIIB; DannYLetner,lnc.dbaLetnerRoofingCompany
PROPOSAL
TO THE HONORABLE MAYOR AND MEMBER8
OF THE CITY COUNCIL OF THE
CITY OF SOUTH GATE, CALIFORNIA
The undersigned hereby proposes to perform all work for which a contract may be awarded him and to furnish any and all labor, material, equipment, transportation aitd other facilities required for
CITY HALL RE,ROOF PROJECT
CITY PROJECT N0. 732-ARC
together witli appurtenances thereto, all as set forth in the Specifications, and other Contract Documents, and lie further proposes and agrees tliat, if his bid is accepted, he will contract in tlie foitn and manner stiprilated, to perfori'n all work called for by the Specifications and other Contract Documents, and to complete all such work in strict conformity therewith witlffn tl'ie time limits Set forth therein, and thathe will accept as full payment therefore, the total bid amounts named in the Bid Scliedule(s) forming a part hereof. A bid bond in favor of the City of South Gate for Fif(y-sevenThousandNlneHundredFlf!y-onePolntNlnely 00llBy5 ($ 57,951.90 (1 0% of total bid amount)
wliicli amount is not Less than ten percent (10%) of the total amount of his proposal which is attached liereto and is given as a guarantee that the undersigned will execute the agreement and f'uinish the required bonds if awarded the Cont'ract and in casei of failure to do go within the tiine provided, said check or bid bond shall be forfeited to the City of South Gate, The face amount of bid lyond shall be considered established.
1-12
t(/ 146
It is understood and agreed that:
The undetsigned has carefully examined all the Contract Documents which will form a part of the Contract; namely, Notice Inviting Bids, Insttauctions to Bidders, Proposal Foitns, the Bid Schedules, the Contractor's mdustrial Safety Record, the Contractor's Qualification Statement, the Worker's Compensation :lnsurance Certificate, the Construction Agreement, Perfoimance Bond, Payment Bond, Non-Collusion Affidavit, Specifications and Constiuction Drawings, and all revisions or addenda setting forth any modifications or interpretations of any of said documents.
Tlie undersigned has by investigation at the site of the work and otherwise satisfied himself as to the nature and location of the work and fully informedhimself as to all conditions andmatters which can in any way affect the work or the cost thereof,
3. The undersigned fully understands the scope of the work and has checked carefully all words and figures inserted in this bid and he further understands that the City will in no way be responsible for any errors or omissions in the preparation of this bid, The undersigned will execute the agreement and furnish the required bonds and certificates of insurance within ten (10) calendar days after notice to him of acceptance of his bid by the City.
The inability to execute the agreement within ten (10) days will be cause to reject the bid and award to the next low bidder.
The undersignedhereby certifies tliat this proposal is genuine andnot sham or collusive or made in the interest or on behalf of any person not lxerein named and the undersigned has not directly or indirectly induced or solicited any other biddet to put in a sham bid or any other person, 'firm or corporationto refrainfrombidding, theundersignedhas not in anymanner soughtby collusion to secure for hitnself an advantage over any other bidder.
The undersignedwill accept an award and enter into a contract for all work scheduled herein on wmchhe submits a bid. The award for such worlc shall be entirely at the discretion of the City after evaluation of the bids. In the event the bidder to whom the work is awarded fails to enter into a contract and fiuish the required bonds therefore within the time provided, the bidder will be liable for forfeiture of ten percent (10%) ofthe total bid amount to the City, even though such amount may be less than the face amount of the bid security, check or bond posted with the bid, Note: All amounts and totals given in the Bid Schedule(s) will be subject to verification by the City, In case of variation between the unit price and totals shown by bidder, the unit prices will be consideredtobehisbid. Incaseofvariationbetweenunitpriceswritteninwordsandunitprices given in numerals, those written in words shall be cotsideredto be the correct prices.
AddendaNo(s). Received
1 &2
The undersigned is licensed in accordance with the laws of the State of California providing for the registration of Contractors.
1-13
17 147
5490 N. GiasselJ St, 0
Address
e, CA 92867
(71 4)633-0030
Telephone Number
BY Stuart Hein
Corporate Secretary
Title
BY Richard 01son
Vice President
Title
LicenseNo. 68996j Classification License Expiration Date Bi C39i C43: 6/30/2026 DIR Registration No. 1000002763
* Suretyto beutilized for ContractBonds (Performance Bond and Payment Bond) Western Surety Company Martha J. Chase
Nameof Surety Name of Local Representative
1000 Wilshire Blvd., Suite 1800,
Los Angeles, CA 90017
Address
(213) 452-5961
Telephone Ntimber
Best Key Rating
A
Grade
Xlll
Class
5455 Wilshire Blvd., Suite 2106,
Los Angeles, CA 90036
Address
(323) 988-4546
Telephone Number
*Note: Suretyinfonn'iationis requiredaspait of tliis proposal, failure to provide sucl'i inforination will cause this bid to be inforinal and subject to rejection. 1-14
16 148
CITY HALL REROOF PROJECT
CITY PROJECT N0. 732-ARC
Contrat,torts Name Danny Letner, lnc. dba Letner Roofing Company Honorable Mayor and City Council
Soutli Gate,'California:
April 20 , 2026
In accordance with Notice Inviting Bids for
CITY HALL REROOF PROJECT
CITY PROJECT N0. 732-ARC
Tlie undersigned declares that he/she has carefully examined Plans and Spesification for this project and read notice to bidders, and is fan'iiliar witli the requirements therein contained, and proposes to fintiish alI labor, material, and supplies necessaiy to accomplish the work outlined therein at the following prices:
Section 3-7.1 of tbe Standard Specifications is Itereby amended by addition of tbe fonowing:
If a bid item is deleted in its entirety and that bid item has 110 direct effect on performance of any other bid items, no adjustment in lyid prices for any items will be provided.
BASE BID
Item
No,
Item Description
Quantity
Unit Unit Prig(3 Total
1 Mobilization LS 1 $5,000.00 $5,000.00
2 Demolition LS 1 $174,000.00 $174,000.00
3 Asbestos Abatement, complete LS 1 $20,000.00 $20,000.00 4 Procure and install Batten Wood LS 1 $10,000.00 $10,000.00 5 Procure and iiistall roof tiles SF 34,200 $8.00 $273,600,00 6 Procure and Install flashing,
complete LF 1727 $3.00 $5,181,00
7 Furnish and install the rigid foam at
the existing embedded gutter
LF ' 554
I
' $2.00 $1108.00
8 Furnish and install pipe pe'netration
flashing HA 1 $50.00 $50.00
1-15
149
9 Procure and install waterproof
underlayment SF 34,200 $2.40 $82,080.00
Additive Alternative Schedule 1
Item
No.
Item Description
Quantity Unit Unit Price Total
A1.1 Paint Copula LS l $8,000.00 $8,000.00
Additive Alternative Schedule 2
Item
No. Ite'in Description
Quantity
Unit Unit Price Total
A2.1
Remove, Fur'iiish, and Replace All
Roof Vents and Pipe Penetrations
EA 10 $50.00 $500.00
TOTAL BASE BID AMOUNT IN NUMBERS:
$574 ,019.00
TOT AL BASE BID AMOUNT IN WORDS:
Five Hundred Seventy-one Thousand Nineteen Dollars
TOTAL ADDITIVE ALTERNATIVE SCHED{JLE 1 AMOUNT TN NUMBERS:
$8,000.00
TOT AL ADDITrVE ALTERNATIVE SCHEDtJLE I AMOUNT IN WORDS:
Eight Thousand Dollars
1-16
20 150
TOTAL ADDITIVE ALTERNATIVE SCHEDULE 2 AMOUNT IN NUMBERS:
$500.00
TOTAL ADDITIVE ALTERNATIVE SCHEDULE 2 AMOUNT IN WORDS:
Five Hundred Dollars
The City of South Gate reserves tlie right to reject any and all bids, or delete portions of any and all bids or waive any inforinality or inegularity in tlie bid or tlie bid procedures and shall be the sole judge of the bids received.
The undersigned cettifies to have a minimum of tliree consecutive years of current experience in the type of Work related to the Project and that this experience is in actual operation of tl'ie fiim with pertnat'ient employees perfor'ining a part of the Work asdistinct from a firin operating entirely by subcontracting all phases of the Worlc. Tlie undersigned also certifies to be properly licensed by the State as a contractor to perform this type of Work. The undersigned possessesCaliforiiia Contractor's License:
The undersigned has carefully checked all of tlie above figures and understands tliat the City of South Gate, or any officer thereof, will not be responsible for any errors or omissions on the part of the undersigned in submitting this bid. In casewords and figures stated herein do not agree, the wotds shall goveni and the figures sliall be disregarded. hi casetl'ie unit price and the total amount stated for any item are not in agreement, the unit price sl'iall govern and the amount sliall be conected to conform tliereto. In caseof any discrepancy between Item Total Prices and Total Base Bid, the Item Total Prices shall prevail and tlie Total Base Bid shall be adjusted to conform to tlie Item Total Prices.
Tlie Contract shall tlien be awarded to the lowest quanfied bidder based on tlie Total Base Bid.
Contractor: Danny Letner, Inc. dba Letner Roofing Company License No: 689961 EmailAddress [email protected]
Expiration date: 6/30/2026
Department of Industiial Relations Public Works Contract (D.I.R.P.W.C) Registration No:
1000002763
Name: Pptl'nj'in Title: Corporae SecretarY
Signature:
1-17
21 151
CITY HALL REROOF PROJECT
CITY PROJF,CT N0. 732-ARC
NAME OF BIDDER Danny Letner, Inc. dba Letner Roofing Company
LIST OF SUBCONTRACTORS
In accordance'withDivision 2, Part I, Cliapter 4 of the Pulilic Contract Code, including Sections 4100-4113,Thepriiuecoxitractorshallsubmitwitlihisbidalistofsubcontractorswhowillperform work in excess of oxie-half of 1 percent of tlie prime contractor's total bid. ' Subcontractorslisted must be properly licensedfor the type of work they are to perform and their licensenumbersmust be indicated below. Do not list alternatesubcontractors for the same work, Name & Address of Subcontractor
1, Name Alliance Contracting Services lnc.
Specific Description of Subcontract
Demolition & Abatement
AddreSSl 777 NeptuneDr,San Leandro,CA94577
License No. 948348 Email Address rooftear@sbcg[obal.net Classification s, csg, C22iASB
Department of Industrial Relations Public Works Coxitraet (D.I.R.P.W.C) Registration No: 1000002516
2. Name
Address
License No.
Classification
Email Address
Department of Industrial Relations Public Works Contract (D.LR.P.W.C) Registration No:
3. Naine
t-qg
152
7, Cowrshm'oiqs SarqreLicsxszBOAR
OContractor's License Detailfor License #
948348
DISCLAlMERi A license status check provides information taken from the CSLB licanse database. Before relying on tliis Information, you should be aware of the following limitations.
CSllicomplahikdlscloiure It+eilrlttxdbylavt(B.&j?424.q )IfllilsenlllyItiublecttopubllccomploliit dlitloiuredkk on 11nkthat mlloppaarbiliiw JOTmoie liiTaimailon. €llik.hse Tari deblllon of dlsdotoble adloni.
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Data current as of6/25/2025 1:40:58 PM
Business In{omiaiion
ALLIANCE CDNTRACTING SERVI(ES INC
S'l?7 NEPTuNE DRIVE
SAN LEANDtlO,(A!14577
suslneis Plione Number;(510) 667-9934
tintity Corporatlon
IssueDate 06/OS/2010
ExpireDate 06130/2026
License Slakis
7hls11cmsoIs cinriiiit andaalve.
Alk infomiatlon below should be revi*wetl.
Classilicalions
> B-GENERAIBUILDING
> !j!.:.!!j2!!!!!:i
> C22ASBE310SAllATEMENT[ih.ec.k99.S5g.beS.t.04.R.egiS.tra.kl.gn) Certlflcatlons
> AyS.BlAS.B.E.S70.S (.Chycp.p.QSi;l.A.s.b.esto;..Ra.(,is.t.ratlo<.) Bondin(l Infoimalon
ContractolsBond
Tlils11censefiledaContrackol.i(fondwlkhPHILADELPHIAINDEMNIT/INSURANCECOMPAN't BondNumberiPI)10163401652
nondAmounti !i251000
EftectlveDate:05/20/202!)
.gs:i.irs.=.'=.=ad.p:.;=x
sondoTQuallFylngIndlvldual
ThiiqualliylngIndMduslOMARCUEVASGARRIOOcertlliedthathe/sheowns10 percentot moreofthe votlngskock/membershlplnkerestofkhlscampany;thereToieitheBondofQuallTylnglndMduallsnol laquked.
EfftietlVeOateiOR/21/2015
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Effective %te; 0772312025
Eiiplre Dntei 07/23/202G
Miscsllaniii:ius Initnmiilion
> 08/21/2015-DOSHIIE(ilSTRATIONVERIFIEDFORC22
Ollier
> Petsonnalllttedonthlslicenselcunentordisassodated)arelliledonolherllcenses.
Bi'ick to Top Coimitions of Use
Privacy Policy Accissibiliiy
Accessil.iility (:prti+icatRin
Copyright 0 2025 State of Callfornla
154
Din soianipoaiililcln::in:m:,
ImfuslilalRelallss
Customer Account Lookup
PWCR
1000002516
Contractor Status
Le@a)Entlty Name
DoinBBuslnessAi (DPA'l
DIR Approved
CSLEI Bush'iessStructure
Presldent
Email
Reglstratlon StaitDate= Reglstraffon End Date
Crafts
RoofinB AsbestogandLeadAbaternent(Laborer)t
Address
MalllnBAddress Physical Address
MallinHAddress - Clty Physical Address - City
MallingAddress- State
CA
MallingAddress - Zip
MallingAddress-Country
lUnltedStates ] l,,,
Related Lists
.Rgg!itati.gn.Q&a.@
Physical Address - Slate
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Physical Address - Zip
Physical Adcli'ess - Country
155
Address
LicenseNo, EmailAddress
Classification
Department of Industrial Relations Public Works Contract (D.I.R.P.W.C) Registration No:
4, Name
Address
License No.
Classification
D.I,R,P.W.C, Registration No:
Email Address
5. Name
Address
License No, Bmail Address
Classification
Departtnent of Industrial Relations Public Works Contract (D.I.R.P.W.C) Registration No:
6. Name
Address
License No, Email Address
Classification
Department of Industrial Relations Public Works Contract (D.I.R.P.W.C) Registration No:
i-20
2(/ 156
Project:
CITY HALL REROOF PROJECT
CITY PROJECT N0. 732-ARC
This infomiation must include all conshuction work undertaken in the State of California by the bidder and any partnership, joint venture or corporation that any picipal of the bidder participated as a picipal or owner for the last five calendar years and current calendar year prior to the date of bid submittal. Separate information shall be submitted for each particular partnership, joint venhire, corporate or individual bidder. The bidder may attach any additional informal'on or explanationofdata,whichhewouldliketakenintoconsiderationinevaluatingthesafetyrecord. Anexplanationmustbeattachedofthecircumstancessurrounding any and all fatalities.
CONTRACTOR'S INDUSTRIAL SAFETY RECORD
5 Calendar Years Prior to Current Year
Year 2021 2022 2023 2024 2025 TOTAL
Current
Year
1. No. of Contracts 304 313 314 345 405 1 ,681 108
2. Total dollar amount of contracts
(in thousands of S) 232,000,000 261 ,000,000 280,000,000 310,000,000 373,000,000 1,456,000,000 145,666,404 * 3. No. of fatalities o o o o o o o
* 4. No. of lost workday cases 3 5 3 3 1 15 o
" 5. No. of lost workday cases involving
permanent transfer to another job or
termination of employi'nent
2 o 1 o o 3 o
* 6. No. of lost workdays 484 235 331 101 133 1 ,284.00 o 'rheinformation required for these items is 'he same as required for column 3 to 6, Code 10, pccupational Injuries, Summary Occupatioiial Injuries and illnesses.
OSHANo. 102
Tbe above irformation was compiled from the records that are available to me at this accurate witliin the limitations of those records.
Danny Letner, Inc. dba Letner Roofing Company
Name of Bidder (print)
1490 N. Glassell St,
Address
declareupderpenaltyo 'urythattlieinformationistnieand
'@
,39, C43
State Contractors' License. No. & Classification
Orange, CA 92867 (71 4)633-0030
City Zip Code Telephone
1-21
157
CONTRACTOR'S QUALIFICATION STATEMENT
To: The City of South Gate
The undersigned certifies that the bidder has successfully and properly completed projects of like nature, magnitude, comparable difficulty, and scope as specified in these specifications Three (3) of recent comparable projects completed are below:
1. ProjectName Park Well HS SCOpe'F'
1)55(;yipii0B Client: Pomona Un!f!ed SCbOOI D!Str!C!, ROOftng 100%, Re-ROOf.rmendoza@e,Icksonhal Arash Mir Director, Maintenance & Operations 909-397-4800 x 23900 PersontoContact JobTitle PhoneNo.
Pomona, CA
City
$649,000.00
Contract Amount
9/1 5/2025
Date Completed
ProjectNameHBHS BLGD. J Roofinq Project
Description Client: Huntington Beach Union High School District, Roofing 100%, Re-Roof [email protected] RichardWalsh Facilities & ConstructionManager 714-536-7521 PersontoContact JobTitle PhoneNo.
Huntington Beach, CA
City
$530,000.00
Contract Amount
3, Project Name Lions Center Be-Roofing Project / #2023-03 9/9/2025
Date Completed
Description Client: City of Brawley - c/o: Parks and Recreation Department, Roofing 100%, Re-Roc Ana Gutierrez Public Works Analyst 760-587-4320agu'ie"ez@braWley-c PersontoContact JobTitle PhoneNo.
2026
1-22
2!)
158
CgNTRACTOR'S ORGANIZATION STATEMENT AND PERFORMANCE HISTORY The term "Owner" shall refer to any private fiim or public agency to which the Contractor has subinitted a bid to, or contracted with, for any constnuction contract.
Submitted By: Danny Letner, Inc. dba Letner Roofing Company Name mustcorrespond with the Corttractor'sLicense
X Corporation Paiinership Individual Joint Venture
If a corporation, under the laws of what State is it organized? Caltfornta California Regional Office (s): 1490N.GlaSSellSt,Orange,CA92867 Use the form titled "Additional Information and/or Comments" for providing requested or additional information for each of the following questions to which you answer "yes" or for any comments.
A. How many years experience in construction work under current organization? (a) As a General Contractor?
(b) As a Subcontractor?
From 1994 to 20 26
From 1994 to 20 26
B, Provide the following information as to contract experience with public entities or governmental agencies only, within the past ten (10) years. If none, write "NONE" on the chart.
Letner Rooflng has completed over 500 public works contracts in the past 10 years- for addltional information please reques
TITLE OF PROJECT
COMPLE'nO
N
DATE
NAMEOFAGENCY,mippno'tq'gNO. I
AND NAME OF PERSON TO CONTACTI
I
Esperanza Elementary
School
6/21 /2024 Los Angeles Unified School District, I
213-241-1164, ErickaKing '
Bases Portable Buildings @
Multiple Sites
10/31/2024 Temecula Val(ey Unified School District,
Eric Johnston, 951-294-6010
Cerritos Center for
Performing Arts 1 0/31 /2024
City of Cerriios, Amandeep Mann, l
562-916-1219
I
C. Have you or your company, or any officer or partner thereof, failed to complete a contract for an Owner? YES NO X If so indicate the name of each agency, dates, and the circumstaiices.
D. Have you or your company been denied an award of an Owner contract not withstanding submissionof thelowestresponsivebid? YES NO 2. If so,asto eachsuchdenial, state the name of the Owner, the date of the denial, the title and number of the contract bid, and 1-23
2"J
159
the grounds on which the Owner based the denial of award.
Has yorir compariy been assessed liquidated damages by any Owier? YES NO X. If so, as to each assessment of liquidated damages, state the name of the Owner, the date of the assessment, the title and n'umber of the contract, and the groxmds on which the Owner based the assessment of liquidated damages.
Has yoiir company been the subject of any inquiry by any Owner as to whether your company is a non-responsible bidder or noii-responsible contractor? YES NO X, If so, as to each inquiry, state the name of the Owner, the date of the inquiry, the grounds on which the Owner based the inquiry, andthe result of the inquiry,
Has your company been the subject of any inquiry by any Owner as to whether your company has made any false claiin or other material misrepresentation? YES NO X. If so, as to each inquiry, state the name of the Owner, the date of the inquiry, the grounds on which the Owner based the inquiry, and the result of the inquiiy.
H, Has your company made any false claitn or misrepresentation in the submittal of any claim pertaining to any coristruction contractor with an Owner? YES NO X . If so, state the circumstances, including the reason for submittal of false material.
IS your company currently asserting against any Owner any construction claim (s) in excess of $100,000.00, or has your company made such claim (s) against any Owner? YES NO X. If so, as to each such claim, state the name of the Owrier, the date of the clam, the grounds of the claim, the amount of such claim, the present status of such claim, the date of resolution of such claim if resolved, and the amount and method by which such claim was resolved, if resolved.
Is your company currently a paity against any Owner in any litigation pertainirig to any constntction project, or has your company been a party to such litigation? YES NO X .
If so, as to each such litigation, state the nan'ie of the Owner, case number, the court and jurisdiction in which said Litigation is pending or was brought, the nature of the litigation, the amount at issue in the litigation, the present status of such litigation, the date of resolution of such litigation if resolved, and the amount and method by which such litigation was resolved, if resolved.
1-24
t30 160
ADDITIONAL INFORMATION AND/OR COMMENTS
Use this page for providing requested or additional infoimation ot for any comments, If no comments or additional information, write "NONE" at the top of this page, (Duplicate this page if more space is needed). Add corresponding "letter" of each question that the infoimation or comment pertains to.
None / N/A
i-25
31 161
CITY HAT,T, RTi',ROOF PROJECT
CITY PROJECT N0. 732-ARC
TRADE NAMES OR EQUALS
The iindersigned desires to use tlie material product, process, equipment, or service described below as"an equal" to such item as specified,
In accordance with the provisions under 4-6 of the Standard Specifications for Public Works Construction (Greenbook), if the City shall find any such itenn so described as equal to the respective item specified, therr the undersigned may :airnishsuch item, together with all necessary labor materials, eqi'iipment, and incidenta(s required to perfoim the work.
Contractor's Name DannyLetner,Inc.dbaLetnerRoofingCompany Phone Ng, 75 4-633-0030 Contractor's Address 1490 N. GlaSSell SI Orange, CA 92867 Materials, Apparatus, Service or
Equipment Specified for Which Bidder
Proposes "An Equal"
Complete Description of Materials,
Apparatus, Service or Equipment
Specified for Which the Bidder Desires to '
Use as "An Equal" and Name of,
SubcontractorifDifferent I
Eagle Roofing Products PerSpecs I
I
I
I
I
1-26
3,2,162
CERTIFICATION OF NONDISCRIMINATION
AND AFFIRMATIVE ACTION
As suppliers of goods or services to the City of South Gate, the firm listed below certifies that it does not discriminate in its employment with regard to race, medical condition, color, marital status, religion, sex, handicap, or national origin; that is in compliance with all federal, state and local directives and executive orders regarding nondiscrirnination in employment: and that it agreesto demonstrate positively aggressively in piciple of equal opportunity in employment.
We agree specifically
1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.
2. To communicate this policy to all persons concerned including all company employees, outside recruiting services, especially those servicing minority communities and to the minority communities at large.
3. Danny Letner, Inc. dba Letner Roofing Company
Firm
Stuart Helti, Cuipuio
Title
Pleaseinclude any additional information regarding equal opportunity employment programs now in effect within your company.
None / N/A
1-27
33 163
CITY HALL REROOF PROJECT
CITY PROJECT N0. 732-ARC
Bm SECURITY FORMS
FOR
CHECK OR BOND TO ACCOMPANY Bm
NOTE: The following fori'n shall be used in case check accompaiiies bid, Accompanying this proposal is *certified/casliier's checkpayable to the order ofthe City of South Gate for:
N/A - Bid Bond Attached Dollars
thus amount being not less than ten percent (10%) of the total amount of the Base Bid plus "Additional Bid Items," The proceeds of tliis check shan become the property of the City of South Gate provided thisproposal shaIl be accepted by the City of South Gatethrough action of its legally constituted contractir+g authorities and tlxe undersigned shall fail to execute a contract and fish the required bonds within the stipulated time; otlierwise, the checlc shall be returned to the undersigned,
*Delete the inapplicaMe word
NOTE: Ifthebidderdesirestouseabondinsteadofacheck,thefollowingfori'nshallbeexecuted.
The suni of this bond shall not be less than ten percent (10%) of the total amount of the base bid plus "Additional Bid Items."
1.28 164
BID BOND
KNOW ALL MEN BY THESE PRESENTS
That we DannyLetner, Inc.dbaLetner RoofingCompan.yas Principali an,,l WesternSuretyCompany . as Surety, are held and firmly bound unto the City of South Gate in the sum 0[;TenPercent Ofthetotalamount Ofthebidin , (y@yd3) [)@llBz5 ($10%Oftotalamountbidin DollarS), to bepaid to the City of South Gate,its successorsandassigns, for which payment will and truly be made,we bind ourselves,our heirs, executors,administrators, successors and assigns, jointly and severally, firmly by these presents,
THE CONDITION OF THIS OBLIGATION IS SUCH:
That if the certain proposal of the above bonded Danny Letner, Inc. dba Letner Roofing Company {gy the CITY HALL REROOF PROJECT, CITY PROJECT N0. 732-ARC,in strict accordance with the Specifications on file at the office of the City of South Gateis accepted by the City of SouthGatethrough actionof its legally constitutedcontractingauthorities and if the above bonded DannyLstner,lnc.dbaLetnerRoofngCompany ,hisheirs,executors,administrators,successorsandassigns shall duly enter into and executea contract for suchremoval and shall execute and deliver the requiredPerformanceBond, PaymentBond andproof of insurance within ten (10) working days after the date of notification by and from said City of South Gatethat said contract is ready for execution,thenthis obligation shall becomenull andvoid, otherwiseit shall be and remain in full force and virtue.
30th day of
any bonding company acceptable to the City of
sample bond form, provided the security
are not in any way reduced by use of the Surety
South Gate be used in lieu
protecting the City of
Company's printed standard form.
1-29
3:I5;165
A notary public or other officer con'ipleting this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
0H Ma:r:'h 30, 2026 before me, Mildred Aknin, Notary Public, personally appeared Martha J. Chase, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/aq subscribed to the within instrument and acknowledged to me that b/sheAhey executed the same in m/her/t- authorized capacity(ies), and that by his/her/ signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, execuied the instrument,
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Uotary Public
MILDREDAKNIN
" COMM,#2409653 Z
NotLaor3yAPnu.tiell!ce;cCaoul\,otrynla :"o Oomm, 2026
(Seal)
3(/ 166
Western SuretyCompany
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-F ACT KIIOWAll Men13yTltesePresentsi ThatWESTERNSURBTYCOMPANY, aSOuthDakOtacorpor'ation, isadu19organizedandeXiStiilgCOrpOratiOnllaVill8 its priiicipal officeintheCityofSiouxFalls,andStateofSoutltDakota, andthatitdoesLiyvirtueoftbesignatureandseallierein affixedherebymake,constitute and appoint Martlia J, Chase, Individually
of LosAngeleg, CA,ilstrueand)awfulAttomey(s)-in-Fact withfi)11powerandautliorityherebyconferredto sign, gealand executefor and on its beiuilf bonds, undettakingsand otlierobligatoryinstrtinientsof similar nattire - In Unlimited Amounts -
andtobindit therebyasfullyandtothesarnextentasif suchinstrumen(s weresignedby adutyauthorizedofficer of tlie corporationandall the acts ofsaid Attorney, ptirsuanl to the authority hareby given, are hereby ralified and confirmed.
ThisPowerofAttameyismadeandexecutedpursuatxtoandbyautliorityorthe Autliorizing By-Laws and ResoIutionsprintedat tlie bottoin of tliis page, duly adopted, as indicated, by the shareholdeis of the corporation.
InWitnessWhereof,WESTERNSURETYCOMPANYhascausedthesepresentsto besignedby its Vice Presidentaiid its corporate seal to be liereto affixed on this 10th day of February, 2026.
WESTERN SURETY COMPANY
! A"'
/ Larry Kasten, Vice President
State of South DakoRa 'i
County of Minnehahn
On(his10(ltdayorFebruary, 2026,befoi'emepersonallycatncLarry Kusten,to me known,who, beingby meduly sworn,did deposcandsay: thatheresidesin the CityofSiouxI?alls,StateofSoutltDakota;thatheisaVicePresidentof WESTERNSURETY COMl'ANY dcscribedin andw)iicli executedthe aboveinstrument;that heknowsthesealofsaidcorporation; thatthesealaffixed tothe saidinstrumentis stichcorporateseal;tliat it wasso affixed pursuantto authoritygivenby theBoardof Dlret,TARSOfSaidcorpomtionfllldthat lie SignedhitinameflleretOpursuantto like aritl'ioi'ity,andachowledgcs samekObetlie ad anddetidafraid corpotatlon.
My aommission expires
December4, 2031
CERTIFICATE
K. Walsh, Notary Public
1,PaulaKolsrud,Assistant SecretaryofWESI'ERNSURETYCOMPANY tlo herebycertffy tliat tlie Powerof /(ttorney hereinabovcsetforth is still in force, and furtherccrtirythattheBy-LawsandResolutions oft!tecorporationprintedbelowthiscertificatearestill in force. In testimonywhereofI havehereuntosubsr,riiiedmy iwie andaffixed tlie sea}or thesaidcorpora(fonthis 30tli dayof Maarch,2026.
W ESTE RN SURETY C0 MP ANY
(21.,,, p
PatilaKolsrud,AssistaiitSt.crctary
Aiuthorizing By-Laws and Resolutions
ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY COMPANY
This%werofAttorneyisinadeandexecutedpursuant lo andby authorityofthe following By-Law duly adoptedby theshareholdersof theCompmiy.
Section7. Allbonds,policies, undertakings, l'owergofAllorney, orotherobligationsof tirecorporationshallbeexecutedin thecorporatenameof theCompany by tlla I'resident, Secretary, andAssistant Secretary, Trcasureri orImyViCePresident,Orby SuChattic,rOfficersaStheBOardOfDircclorsina} autliorize. Tlle Presidellt, flny Vig;:President, Secretnry, anyAssistatxt Secretary, or(heTreasurer mayappoint Attorneys in Fact or agentswho shall have authority to issuebonds, policies, or undertakings inthenameoftheCompany.Thecorpora(cscalisnotnecessary for thc validity of any bonds,policies, undertakings,Powersof Attorney or other obligationsorthe corporation.Thesignatureof anygucl'iofficer andthe corporatesealmay beprinted by facsimile.
ThisPowerofAttorneyissignedbyLarryKasten,VicePresident, whohasbeenauthorizedpursuantto the aboveBylaw to executepoweror attorneyson behalf of Western Surety Company.
ThisPowerofAttorneymaybegignedbydigitalsignaturcandsealedbyadlgital or otlicrwise electronic-formattedcorporiitesealunderand by the authority of tlie following Resolufionadoptedby theBoiird of Directorsof theCompanyby urtanimouswrflten consentdated the 27"' day of April, 2012:
"RF.SOLVED: Thatit isinthebestinterest oftheCompanytoperiodicallyratify andconlirm ariycorporatedocumentssignedby digital signaturesandto ratify and confirmtheuseof adigital or otltertviscelectronic-formattedcorporatcscal,erichto be considered tlie act and deed oftlic Company." Go to www,cuasurety,eom> Owner / Obliges Scrs4ces> Vnlidnte Eond Coverage,if you want to verffy bond aiit)ienticity.
Form F4280-6-2C123
31 167
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
valida of that document.
State of California
County of Orange
before me, LouiseCecileMendum
(insert name and title of the officer)
personallyappeared StuartHein* RirJ Oln
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribedto the within instrumentand acknowledged to me that he/she/they executed the same in his/her/theirauthorizedcapacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
x5a LCXIISECECllE MENDLIM
Notary Publlc - California
i'-l OrangeCounty % Commission # 2528701
My Comm.Explr*iAug I, 2(129
168
STATEMENT ACKNOWLEDGIING PENAL AND CIVIL PENALTIES
CONCERNING THE CONTRACTORS' LICENSING LAWS
[Business & Professions Code § 7028.15]
[Public ContactCodeel20l03.5]
I, the undersigned certify that I am aware of the following provisions of California law and that or entity on whose behalf this cettification is given, hold a currently valid Califomia contractor's license as set forth below:
Business & Professions Code § 7028.15:
It is a misdemeanor for any person to submtt a bid to a public agency in order to engage in the business or act in the capacity of a contractor mth in this state without having a license therefor, except in any of Uhefollowing cases:
The person is particularly exempted from this chapter.
The bid is submitted on a state project governed by Section 10164 of the Public Contract Code or on any local agencyproject governed by Section 20104 [now F§ 20103,5] of the Public Contract Code,
If a person has been previously convicted of the offense described in this section, the court shall impose a fine of 20 percent of the price of the contract under which the unlicensed person performed contracting work or four thousand five hundred dollars ($4,500), whichever is greater, or imprisonment in the county jail for not less than 10 days nor more than six months, or both.
In the event the person performing the contracting work has agreed to fiunish materials and labor on an hourly basis, "the price of the contract" for the purposes of this subdivision means the aggregate sum ofthe cost of materials and labor furnished and the cost of completing the work to be perfoimed,
c. This section shall not apply to a joint venture license as required by Section 7029,1.
Howevet, at the time of making a bid as a joint venture each person submitting the bid shall be subject to this section with respect to his or her individual licensure. d. This section shall not affect the right or liability of a licensed architect, land surveyor, or registeredprofessional engineerto fotm joint ventures with licensed contractors to render services within the scope of their respective practices, Unless one of the foregoing exceptions applies a bid submitted to a public agency by a contractor who is not licensed in accordance with this chapter shall be considered nonresponsive and shall be rejected by the public agency. Unless one of the forgoing exceptions applies, a local public agency shal!, before awarding a contract or issuing a purchase order, verify that the contractor was properly licensed when the contractor submitted the bid. Notwithstanding any other provision of law, unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or 1-30
3"1
169
employee of a public entity wlio laiowingly awards a contract or issues a purchase order toacontractorwlioisnotlicensedpursuanttothischapter. Tlieamormtofcivilpenalties, appeal, and finality of such citations sliall be subject to Sections 7028.7 to 7028,13, inclusive. Any contract awarded to, or any purchase order issued to, a contractor who is not licensed pursuant to this chapter is void.
f. Any con'ipliance or non compliance with subdivision (e) of this section, as added by Cliapter 863 of the Statutes of 1989, sliall not invalidate any contract or bid awarded by a public agency during wliicli time that subdivision was in effect. g. A public employee or official sliall not be subject to a citation prirsuant to tl'iis section if tl'ie priblic en'iployee, officer or employing agency made an iiiquitay to the board for the prnpose of verifying the license status of any person or contractor and the board failed 10 respond to the iiiquiiy witliin three business days. For purposes of this section a teleplione response by tlie board sliall be deemed sufficient.
Public Contract Code § 20103.5:
hi all contracts subject to this pait wliere federal funds are involved, no bid submitted shall be invalidated by the failure of tlie bidder to be licensed iii accordance with the laws of this state.
However, at tl'ie time tlie Contract is awarded, tlie Contractor sliall be properly licensed in accordance with the laws of this state. The first payi'nent for work or n'iaterial under any contract shall not be made unless and until the Registrar of Contractors verifies to the agency that the records of tlie Contractors' State License Boardindicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be suliject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors' State license Board. The agency shall include a statement to that effect in the standard forin of pre-q'i'ialification questionnaire and financial statement. Failure of tlie bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and s result in the forfeiture of the security of the bidder.
stuart t-iein, Corporate pcretary
1-31
tp 170
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY
EACH AWARDEE OF A PRINCIPAJ, CONTRACT
ST ATE OF CALIFORNIA
COUNTY OF
Stuart Hein being first duly swom, deposes and says that he is Corporae SecretaQ/ of Corporaion (sole owner, a
partner, president, etc.) oannycetner,tnc.obaLetnerRoofing Company the party making the foregoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreedwith any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly, sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such bid are tnue and, further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnersip, company, association, organization, bid depository or to any member or agent thereof, or to any other individual, except to such person or persons as have a partnership OT finnngiaJ a vvrith said bidder in their general business.
Signed
Title
Subscribedandswomtobeforemethis fdayof a ,zoztz
Notary Public
(Attach Notary Certificate)
LOulSECECILEMENDil-M
Nota7Public- Callfornla
1-48
'It 171
notary public or other officer completing this
rtificate verifies only the identity of the individual
o signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
alida of that document.
State of California
Subscribed and sworn to (or affirmed) before me on this LX) proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
5 Notary Public - Callfarnla
'!E' MYCamm.EXmrll aug I, 2029
(Seal) Signature
172
ARTURO CERV ANTES, P.E.
DIRECTOR OF PUBLIC WORKS/
ASSIST ANT CITY MANAGER
City or South Gate
8850 CALIFORNIA AVENUE, SOUTH GATE, CA 9028D-3004 Tel: (323) 357-9657 Fax: (323) 683-9572
DATE: March 19, 2026
TO: Prospective Bidders
FROM: Lorenzo Camargo, Associate Engineer
8LIBJECT: ADDENDUM #1: City Hall Reroof Project, City Project 732-ARC.
This addendum consists of fifteen (15) pages.
Please note the following changes and/or additions to the Project Plans and Specifications for the above reference project. The contractor shall acknowledge receipt and acceptance of this Addendum on Planet Bids and acknowledge and accept this Addendum with authorized signature on the certification at the end of this addendum and shall attach the executed addendum to the documents submitted with the bid.
CONTRACT DOCUMENTS
SPECIFICATIONS:
The foJlowlnq clarifications, additions & deletions are made to the Specifications for the above referenced proiect:
1, Replace paies NIB-1 of the Notice of Invitinq Bids in its entirety as attached.
The date for the pre-bid conference has been updated,
2, Add City Hall As-builts to the Exhibit Section in its entirety as attached.
3. Add photos of City Hail Roof to the Exhibit Section in its entirety as attached.
'13 173
END OF ADDENDUM #1
Bidder acknowledges the receipt of this Addendum #1 which shall be StuartHein, CorporateSecretary 4/20/2026
Signatureand e Date
ADDENDUM ACKNOWLEDGEMENT
174
ARTURO CERVANTES, P.E,
DIRECTOR OF PUBLIC WORK8/
ASSISTANT CITY MANAGER
City of South Gate
8850 CALIPORNIAAVENUE,80uTH GATE CA 90280-3004Tel: (323} 357-9857 Fax: (323 583-9572
DATE: April 9, 2026
TO: Prospective Bidders
FROM: Lorenzo Camargo, Associate Engineer
SUBJECT: ADDENDUM #2: City Hall Reroof Project, City Project 732-ARC.
This addendum consists of Nine (9) pages.
Please note the following changes and/or additions to the Project Plans and Specifications for the above reference project, The contractor shall acknowledge receipt and acceptance of this Addendum on Planet Bids and acknowledge and accept this Addendum with authorized signature on the certification at the end of this addendum and shall attach the executed addendum to the documents submitted with the bid.
CONTRACT DOCUMENTS
SPECIFICAT10N8:
The following clarifications, additions & deletions are made to the Specifications for the above referenced proiect:
1. Replace Section 07 3200 of the Specifications in its entirety as attached.
Underrayment material has been updated
PLANS:
The following clarifications, additions & deletions are made to the Plans for the above referenced project:
1. Replace Sheet A3.O of the Plans in its entirety as attached.
The concrete tile product call out has been updated.
'tS 175
END OF ADDENDUM #2 ADDENDUM
Bidder acknowledges the receipt of this Addendum #1 which shall be attached to the Bid
StuartHein,CorporateSecretary 4/20/2026
SignatureandTitle Date
't(x
ACKNOWLEDGEMENT
176
ACTION BY UNANIMOUS WRITTEN CONSENT OF DIRECTORS
OF
DANNY LETNER, INC.
Pursuantto California Corporatioris Code § 307(b), the undersigned, constituting all of the directors of Danny Letner, Inc., a California corporation (the"Corporatiori"), hereby unanimously adopt, approve and consent to the following actions and resolutions without a meeting:
1. Election of Officers
WHEREAS, the Directors have detertnined that it is in the best interest of the Corporation to elect new officers; '
RESOLVED, the following persons are duly nominated and unanimously elected to the offices indicated after their name
Dennis K. 01son - President/Chief Executive Officer
Richard B. 01son - Vice President/Chief Commercial Officer Oscar Quezada
Stuart Hein
- Chief Operations Officer
- Secretary
IN WITNESS WHEREOF, the undersigned have executed this Action by Unanimous Written Consent of Directors on the date below written.
Dated: August 21, 2025
Dennis K. Olson, Director
A
Richar : : irector
n G. White. Director
Page l of 1
1-t-7177
Letner
ROOFING CO. it ffl t i I i!l'l 'l{i a
Dale: 5/28/2015
Corporate Resolution
Il)ennis 01son,therindersignedOfficer/Owner/Partner of: Danny Letner Inc., dba Letner Roofing Co. do authorizc the folloyving person(s) to sign Contracts, Conditional and Releases on Unconditional Lienbehalfof thecorporation/company/partnershili.
Signaturc
Vice President
Title
Stuart I-Iein
Corporate Secretaiy
Title
Signaturc
Assistant Vice President
l'itle
Any Contract and all Lien Rt'leases executed by the above named individual(s) s)iall be binding upon the corporation/coinpany/partnersliip.
Danny Lctner Inc.,dba Letner Root-mg Co.
Signaltirc* Dennis O}son
President
Title
"Approval ntustbefry>niaysOfficer/Owner/Partner of the Comptiny. Thisforiit mttst be coniplettad, datet! and kept current with authorized sigtters naines arid signatures.
Tlie current datedcopyof tliis forin itij7/supercedetheprior forin submitted.
Oidy oneftirm per company wilt beaccepted.
14[1(1 N
t 'ri ita
- I -I :-i i l i li i ii )
I .1( 'l I ri I I Il'lil'
'13 178
ftAft!;)T';AklaOnNIA
11 =r--
11 II'.QIffl
DnPAJITMENTOFCON9Ua4ERJVF/ill
CONTRACTORS
ST ATE LICENSE BOARD
ACTIVE LICENSE
Llcense Number 6 8 9 9 61 E:ri!)ty CORP
BusinessName DANNY LETNER INC DBA LETNER
ROOFING COMPANY
ciassmcation(s) B C43 C39
Expiratlon Date 06/30/2026 www.cslb.ca,gov
Ll"J179
@Contractor'sLicenseDetailfor License# 68996'l
mseLAlA Ucaiu* sbdhis rjiedi pdtv Infonnadon taken hm the CRAB Rains da*slbam adore r*lybigantbb tnThrmdmi you shoddbi all!lffl otota htlowlnguinNat}eni. > tSLl) co+itoianat dlxlollllD IS Ttii!II(red 5y lait'i (!I&P {124 61111111SO11lly iS Subje(l 10 publ( Clinlpl.lill! di(({a;lltr' tllCk O'l 11111t tliat v.ill agpciy +iciovi lal Inclle itilbt+ii.ii i:ill CllLt 11@{u!of J (li'lillll 101101diSCloSjblii OLIIOII( ) Odly(OllS'l(kl(lyl((I:it0tlCiiii'iuillglllellu."cpOllCdlOCStDaTOdiSCloled![l&l'.)l):il.l}1 ) A}511aallOtiSa}anotllSlC41lnid)tll@collltJCtotlall51l)COIII;tlyV(ltnllltitc(111S. } t:uciowotliio.id (IICIeitlayliclaleyattlllliOTn1Jilt.nl!l]iats%lto5Stlx'eiTelXctCdllilOlltclti)aiJ'ill([email protected]
DANNY LETNER INC
l)BA tETNEll ROOFING CO},IPANY
1=190 14 GLASSELL STIIEET
ORANGE, (A 92867
Business PhoneNumbei:i71J) 63:MO30
Entity Corporation
Issuetlate 061D!111':194
Expire Date 0Q30/202!i
omiabelowahodld ffie r*vlewed.
> B . (iEllEIUl! BUILLIIIIG
' G;!.!!U!! )jEAj,
Thi'ilicensenledae6mrac(ot'b8ondwiili WgEltN3t,IgTh CQl.ll'fij4j.
Bond Number: S!1685073
BomlAmo 95,%0
effee Datei 01Ml)2023
Coiilractoi'i Birid Ilis!a+(
"-t"" "--'-"' -' .BondJt-QiialiT9ijglii4ivi%upi -:'-' ..=. ,. = ' , , ' The qualityinB indlviduiil LIENi41S KEITH OISON ci.Tollbd that helhlie orms 10 petcent or moie 01 the valing slockifmimb ii+ship inleriist at llilg € Omp3ny: 11teieloiiiv kh e Bttlld 01 (.2uali!ying lndivi6ual IS not iequutd effedive Date: t)4/12,'2(1)6
BQI"spiiru,l H Littiry
This license has ViOT!.i:l s ctimpensatloti InsUtlnCe vmh the FED!iRALTISURAilCECOAIPAliV POllcy Numberi543265?0
Expire Date: 87!01, 2026
Workers' compensation cl;issiflcatlon code(ski
54 B21 WaliirBnaoTingliig+iwage
55 53 Ilootinghigh iaiage
F01 a dii=ccytion ti{ (he a.aioikiits' cotllpenS3110l1 tl;issiliiition I:Odel S) liStri cl lot TINSliCiinsee. co+itiit lilta 1tccnsse S mshirance 1131Tll!I. (:onlicl inToi niation loi !lie I<cetisee's insurer IS availablii by dicking lhti insura+ link above Cl;)S!illil31lt)n CDtleS ate 3bO ;il'Jll;lble On tl11!!'i Dike!S Campinsation Insurilnc!! Ital+ng Bureau'!i Claillli(a+lOll S" ;irch page
The board doeg not verilv or tniieitiqatii the accuracv o( classificatioii codes disnlaved. 180
10000Q!!763 - DANNYLETNER,INC.
Leal Entity Nai'ne
DANNYLETNER, !NC.
CCll1tr;aCtorStatus
DlRApproved
CSLEI
j 689961
Busill55 Phone
(714)633-0030
DoinzBuslnessAs (DEIA)
ILETNERROOFINGCOMPANY l
Business Structrire
Corporation - C mrp
President
f"-Dennls 01son
Ext Ei'nail
[email protected]
Registration Start Date Registration End Date
2025-07-01 2028-06-30
Crafts
Rooting Sheet Metal Worker
Address
MallingAddress Physical Address
ll49C)NGLASSFlt -7f--ffl'i
MallingAddress - City
I-;C)-RANG-E - --- --- -- - -- - -
I'----- - - - -
Physical Address - City
f------
MailingAddress - State
I-'------ -------- -
Physical Address - State
Mallin,g Address - Zip
92867
-- - -i
Phystcal Address - Zip
Mailing Ackjress Counti'y
. UNITEDSTATES
Physical Address - Country
Related Lists
.nggigrpiignDsn.@
181
Attachment C
ill
Agenda Bill 5/26/26
182
Attachment D
Aa6)TWB OfaKEMPTION
TO: County Clerk/Registrar-Recorder
County of Los Angeles
Environmental Filings
12400 E. Imperial Hwy
Norwalk, CA 90650
FROM: Public Works Department
City of South Gate
8650 California Avenue
South Gate, CA 90280-3075
Project Title and Location (including county):
City Hall Reroof - City Project No. 732-ARC
Project location: The project is located at 8650 California Ave, County of Los Angeles, California Project Description: Replacement of existing roof system.
Name of Public Agency Approving Project:
City of South Gate - Public Works Department
Name of Person/Agency Carrying Out Project:
Arturo Cervantes, P.E., Assistant City Manager/Director of Public Works - City of South Gate Exempt Status: (Check one)
0 Ministerial (Sec. 21080 (b) (1); 15268);
0 Declared Emergency (Sec. 21080 (b) (3); 15269(a));
[1 Emergency Project (Sec. 21080 (b) (4); 45269(b) (c)); @ Emergency Project (Sec. 21080 (b) (4); 15269(b) (c)); [] Categorical Exemption: Section: 15301 Class:
[1 Statutory Exemption: Section: Class:
Reasons why project is exempt:
This project is Categorically Exempt under Existing Facilities Section 15301 Class I(d) for the repair, maintenance or minor alterations of existing public facility and mechanical equipment.
Lead Agency Contact Person and Phone Number:
Arturo Cervantes, P.E., Assistant City Manager/Director of Public Works - City of South Gate 323-357-9567 acervantes(,sogate.org
Prepared and filed by the South Gate Public Works Department by:
Signature
Arturo Cervantes, P.E., Assistant City
Manager/Director of Public Works
Printed Name and Title Date
183
Office ofihe
South Gate City Clerk
MAY21 2026
FILED
l l',(-(') A-)
Item No. IN
Ci0 of South Gate
CITY COUNCIL
ACENDA E,ULL
For the Regular Meeting of: May 26, 2026
Originating Depmtment: Public Works
ChyManager:
Artw'o Cervarxtes Rob Houston
SUBJECT: AGREEMENT WITH NV5, INC. FOR CONSTRUCTNON MANAGEMENT
AND INSPECTION SERVICES FOR THE CITY HALL REROOF PROJECT, CITY PROJECT N0. 732-ARC
PURPOSF,: To approve a professional services agreement with NV5, Inc, ("NV5") to perform construction management and inspection services for the City Hall Reroof Project.
RECOMMENDED ACTTONS: The City Council will consider:
a. Appro'ving an Agreement with NV5, Inc. to perform construction management and inspectionservices011theCity Hall ReroofCity ProjectNo. 732-ARC(Reroof Pro3ect), in an amount not-to-exceed $85,011;
b. Authorizing the City Manager to approve and execute amendments to the Agreement up to a cumulative atnount of $50,000 and;
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorriey.
FISCAL n%4PACT:The proposed Agreement is for an amount not to exceed $85,011, and it will be funded by Building and Infrastucture Maintenance (BIM) Funds budgeted in the FY25/26 Capital Improvement Prog;ram.
ANALYSIS: Conmuction of this project requires o'ver 500 hours of management and inspection effort. The Department of Public Works, Engineering Division, lacks sufficient inhouse staff to perform these taslcs. Therefore, it is recommended to retain a constnuction maiiagement and inspection services consultant to oversee the work.
Staff issued a Request for Task Proposals ("RFTP") to the fo'ir As-Needed Engineering Firms and received two proposals. NV5 was determined to be the highest qualified to provide the services requested. NV5os initial cost proposal was the second lowest, but after negotiations, their proposal became comparable to the lowest fee proposal.
BACKGROUND: The existing City Hail roof is in a state of disrepair and has experienced multiple leaks during rain events, adversely impacting City operations and creating the potential for further interior damage if not addressed. To address these issues, the City is in the process of implementing the City Hall Reroof Project. The Project includes tbe removal and replacement of the existing roof system, including the concrete roof tiles, underlayment, and wood battens. The 1 184
improvements will help protect the building from future water intrusion, extend the useful life of the facility, and reduce ongoing maintenance and repair needs.
The design phase has been completed, and construction bids have been received thus the project is now ready for construction. Construction is anticipated to begin in July 2026 and take 49 calendar days to complete. Construction management and inspection services are needed to administer and inspect construction activities.
On March 18, 2026, a RFTP was issued to the four (4) prequalified as needed engineering consulting firms, and two (2) proposals were received, as summarized below.
Consultant Fee Proposal Negotiated Proposal
NV5 $88,840 $85,011
Interwest $85,240
A selection committee consisting of the City's Associate Engineer and Water Resources & Development Division Manager, evaluated the proposals. All consultants met the qualifications criteria which included construction manager, inspector experience, and labor compliance.
However, NV5's staff demonstrated experience on projects similar in scope to this project and is therefore recommended for the contract.
NV5 provides the following benefits to the project:
* Competitive Fees - The fee proposal is $85,011 and is competitive, as it represents the lowest proposal received from the RFTP.
@ Experienced Construction Manager - The Construction Manager has over 30 years of experience.
@ Qualified Staff - NV5 offers a qualified team with experience, knowledge, and professionalism for the Project. NV5 has licensed engineers, construction and program managers, inspectors, office engineers, technicians, and administrative support to manage the Project.
* Qualified Team - NV5's in-house team will provide special inspections, if necessary, testing and labor compliance. The inspector and the alternate inspector have over 30 years of experience in the industi'y, which provides the ability to ensure the Project is constructed in accordance with the plans and specifications. * Similar Projects - NV5's core specialties are construction management and inspection of Public Works projects. NV5 recently completed numerous projects of similar scope.
Similar project has been successfully completed in the past for the City of South Gate.
The scope of services in the proposed Agreement consists of construction management, construction inspection, and labor compliance.
ATTACHMENTS: A. Proposed Agreement (including Exhibit A) B. Proposal
LC:ky
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Attachment A
Agenda Bill 5/26/26
AGREEMENT FOR PROFESSIONAL SERVICES FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE CITY HALL
REROOF PROJECT, CITY PROJECT N0. 732-ARC BETWEEN THE
CITY OF SOUTH GATE AND NV5 INC.
This Agreement for Professional Services for Constniction Management and Inspection Services ("Agreement") is made and entered into on May 26, 2026, by and between the City of South Gate, a municipal corporation ("City"), and NV5 Inc. ("Willdan"), a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECITALS
WHEREAS, City desires to retain a qualified provider for certain services relating to Construction Management and Inspection Services for the City Hall Reroof Project ("Project"), City Project No. 732-ARC;
WHERF,AS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.
NOW, THEREFORE, the Parties hereby agree as follows:
1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Eighty-Five Thousand Eleven Dollars ($85,011) as described in Consultantos proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the Assistant City Manager/Director of Public Works or his/her designee.
2.I Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) 186
Agreement for Professional Services
NV5, Inc.