Supplemental Packet 1 Part C — Thousand Oaks City Council, March 24, 2026 (part 7 of 18)

Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497- 9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.
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10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 1/35 Tuesday, March 16, 2021
Regular Board Meeting
Public advisory: The location of the Conejo Valley Unified School District Board of Education meeting is closed to the public.

DATE: Tuesday, March 16, 2021
4:30 P.M. Closed Session
6:00 P.M. Open Session
Location: 1402 E. Janss Road (Board Room located in CVHS), Thousand Oaks 91362 NOTICE OF TELECONFERENCE OPTIONS FOR MEETING DURING COVID-19 RESTRICTIONS The Conejo Valley Unified School District Board of Education regular meeting will be a teleconference meeting where one or more members of the Board will be attending the meeting via teleconference/video conference. This meeting will also be available via live-stream through our website at: http://www.conejousd.org/Board-of-Education/Board-Meeting-Videos-Watch-Live We understand that it is critically important for people to limit in-person interaction due to the COVID-19 virus. Education is an essential function, and we value your input. Therefore, the District is providing appropriate opportunities for public participation.

You may participate in the meeting by submitting your written comment on a topic in lieu of providing a public comment via email to [email protected] (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 2:00 p.m. on the day of the meeting (Tuesday, March 16, 2021). Board members will review these written comments prior to the Board meeting.

In addition to the written comment opportunities described above, the District will also permit members of the public to address the Board via telephone. If you would like to speak on an agenda item, please advise the District by submitting your request to speak via email to [email protected] (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, extension 1101, by no later than 5:00 p.m. the day before the meeting (Monday, March 15, 2021).

When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected. Members of the public will be required to provide the District with the telephone number where they can be reached to address the Governing Board when the item is being discussed during the Governing Board meeting.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the Board of Education meeting, please contact the District at (805) 497-9511, extension 1101, within 48 hours of the meeting.

Please be advised that communications directed to the Board of Education are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions; will be printed/posted as submitted.

Pursuant to the Brown Act, the Board cannot enter into a formal discussion nor can a decision be made in regard to public comments. The Board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to place an item on 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 2/35 a future agenda.

PLEASE NOTE: Public comments via telephone will be limited to three minutes. On those occasions where there is an unusually large number of requests to speak, the President of the Board may make the decision to decrease the time for individual speakers and/or the total time.

Please present your comments in a factual, respectful, and dignified manner that models how we expect our children to participate in the democratic process. Know that your comments may be heard by students who are present in this room or students who may watch the broadcast of this meeting.

Thank you!

1. CLOSED SESSION
(On Closed Session items only)
Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to [email protected] (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (March 15, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to [email protected] (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (March 16, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.

Subject A. Comments - Public
Meeting Mar 16, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Procedural
Subject B. Public Employee Appointment/Employment/Evaluation, Pursuant to Government Code §54957
Meeting Mar 16, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Discussion, Information
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 3/35 (Closed Session Agenda Item Only)
(Closed Session Agenda Item only)
(Closed Session Agenda Item only)
(Closed Session Agenda Item Only)

2. OPEN SESSION
Subject C. Consideration of Stipulated Award in accordance with provisions in Government Code Section 54956.95 - insurance pooling; tort liability losses; public liability losses; workers' compensation liability; Stipulated Award request for 1893800034 Meeting Mar 16, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
Subject D. Conference with Real Property Negotiators, Pursuant to Government Code § 54956.8. Property: 2498 Conejo Center Drive, Newbury Park, California. Agency Negotiator: Dr. Victor Hayek, Deputy Superintendent. Negotiating Party:

Perspective Law Group, P.C. on behalf of ARC Investment Group LLC and other potential parties to be determined. Under Negotiation: Price and Terms.

Meeting Mar 16, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
Subject E. Labor Negotiations, Pursuant to Government Code §54957.6. The agency negotiator is Jeanne Valentine, Assistant Superintendent, Human Resources.

Employee Organizations: Conejo Valley Pupil Personnel Association (CVPPA) Meeting Mar 16, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
Subject A. Call the Meeting to Order and Roll Call
Meeting Mar 16, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject B. Pledge of Allegiance
Subject D. Conference with Real Propy g , § erty Negotiators, Pursuant to Government Code § 54956.8. Property: 2498 Conejo Center Drive, Newbury Park, California. Agency py j , y , Neg y , py p g g y otiator: Dr. Victor Hayek, Deputy Superintendent. Negotiating Party:

Perspective Law Group, P.C. on behalf of ARC Investment Group LLC and other p p, p potential parties to be determined. Under Negotiation: Price and Terms.

Meeting Mar 16, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 4/35 Report from Student District Advisory Committee (SDAC) Chairperson, Addie Craig Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone. If you wish to speak on an agenda item, please advise the District by submitting your request to speak via email to [email protected] (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (March 15, 2021). Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.

Meeting Mar 16, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject C. Announcements from Closed Session and Open Session Procedures Meeting Mar 16, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject D. Approval of the Agenda
Meeting Mar 16, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject E. Report from Student Organization - Student District Advisory Committee (SDAC) Meeting Mar 16, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Information, Procedural
Subject F. Comments - Public
Meeting Mar 16, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 5/35 Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to [email protected] (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (March 16, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.

Pursuant to the Brown Act, the Board of Education cannot enter into formal discussion with individuals making public comments to the Board. The Board cannot take action on any issues raised during public comments that are not on the meeting agenda. Individual Board members may respond to public comments during the Individual Board Member’s Comments section of the agenda.

3. ACTION ITEMS - GENERAL
ISSUE:

Should the Board of Education approve the Board Governance Calendar, as submitted? INFORMATION:

The Board Governance Calendar was reviewed by the Board of Education at the Board Study Session on February 25, 2021, where the Board had the opportunity to provide feedback and request revisions. The Board Governance Calendar is moving forward for approval reflecting the revisions requested by Board members.

FISCAL IMPACT:

None
Subject G. Comments - Board of Education
Meeting Mar 16, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject H. Comments - Superintendent
Meeting Mar 16, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject A. Board of Education - Approval of Board Governance Calendar Meeting Mar 16, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
Type Action
Recommended Action Approve the Board Governance Calendar, as submitted. 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 6/35 Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.

Superintendent
MWM:sf
File Attachments
CVUSD Board Governance Calendar 03.16.21.pdf (106 KB)
ISSUE:

Should the Board of Education adopt a resolution proclaiming District support of civic learning and the California State Seal of Civic Engagement?
INFORMATION:

On September 10, 2020, the California State Board of Education approved criteria for California students to earn a new Seal of Civic Engagement, an incentive aimed at encouraging active and ongoing citizenship.

Under direction of the State Board, the California Department of Education (CDE) has worked to ensure that the criteria and program are accessible to all students, supports rigorous and continuous civic engagement, promotes diversity and inclusion, engages young students, reflects an interdisciplinary approach, and recognizes civil disobedience as a form of civic engagement.

The criteria are:

Be engaged in academic work in a productive way
Demonstrate a competent understanding of the U.S. and California constitutions; functions and governance of local governments; tribal government structures and organizations; the role of the citizen in a constitutional democracy; and democratic principles, concepts, and processes Participate in one or more informed civic engagement project(s) that address real-world problems and require students to identify and inquire into civic needs or problems, consider varied responses, take action, and reflect on efforts
Demonstrate civic knowledge, skills, and dispositions through self-reflection Exhibit character traits that reflect civic-mindedness and a commitment to positively impact the classroom, school, community, and/or society.

The National Council for Social Studies framework guidance enhances the rigor of K-12 civics education and has identified Six Proven Practices in Civic Learning:

Classroom instruction in government, history, geography, law, democracy and economics Subject B. Instructional Services - Approval of Resolution #20/21-24: In Support of Civic Learning and the California State Seal of Civic Engagement Meeting Mar 16, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
Type Action
Recommended Action Approve Resolution #20/21-24: In Support of Civic Learning and the California State Seal of Civic Engagement, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 7/35 Discussion of current events and controversial issues
Service learning experiences that are directly linked to curriculum and instruction Extracurricular activities
Student participation in school governance
Simulations of democratic processes
FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
Resolution 20.21.24 CA State Seal of Civic Engagement.pdf (83 KB) ISSUE:

Should the Board of Education adopt a resolution recognizing March 8, 2021, as International Women's Day, and the month of March 2021 as National Women's History Month in the Conejo Valley Unified School District? INFORMATION:

National Women's History Month began as a week-long observance celebrated the week of March 8, 1980, to honor the contributions women have made to our Nation and society. That week was chosen to correspond with International Women's Day which is March 8th. The event was expanded to a month-long observance in 1987 on the approval of Public Law 100-9, and since that time each president has issued an annual proclamation designating March as Women's History Month.

FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Dr. Lisa A. Miller, Ed.D.

Subject C. Student Services - Approval of Resolution #20/21-27: In Support of National Women's History Month
Meeting Mar 16, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
Type Action
Recommended Action Approve Resolution #20/21-27: In Support of National Women's History Month, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 8/35 Assistant Superintendent, Student Services
MWM:LAM:kp
File Attachments
National Women's History Month March 2021.pdf (17 KB)

4. ACTION ITEMS – CONSENT
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items.

Approval of the Minutes:

Regular Meeting of February 16, 2021
Special Meeting of February 25, 2021
File Attachments

02.16.21 Board Minutes.pdf (59 KB)

02.25.21 Board Minutes.pdf (64 KB)

1. Certificated Service:

A. Establishment / Modification / Elimination of Positions Order #: No Items
Subject A. Board of Education - Approval of Minutes
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent), Minutes
Recommended Action Approve the Board of Education meeting minutes, as submitted.

Subject B. Human Resources - Personnel Assignment Orders Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Personnel Assignment Orders, as submitted.

Goals Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 9/35 B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R20-241 - R20-255

2. Certificated Service - Exempt:

A. New Employment / Assignment Change / Change in Status: Exempt Specialists Order #: E20-072 - E20-076

3. Classified Service:

A. Establishment / Modification / Elimination of Positions Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status Orders #: C20-302 - C20-305
C. Substitute / Provisional / Additional Assignment / Change in Status Orders #: C20-306 - C20-308

4. Classified Service - Exempt:

A. Walk-on Coach
Orders #: E20-300 - E20-303
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-304
File Attachments
Certificated PAO's 3.16.21.pdf (156 KB)
Classified PAO's 3.16.21.pdf (153 KB)
ISSUE:

Should the Board of Education approve an agreement with San Jose State University? INFORMATION:

Conejo Valley Unified School District (CVUSD) is partnering with San Jose State University to provide unpaid school social work supervised fieldwork internships. Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socio-economics, and special needs.

Subject C. Human Resources - Approval of New Agreement with San Jose State University - School Social Work Contract
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the contract with San Jose State University, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 10/35 FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sam
File Attachments
San Jose State Univ. SFPA Social Work.pdf (552 KB)
ISSUE:

Should the Board of Education approve new contracts with David Tovar, a consultant for the California Department of Health Care Service's Community Prevention Initiative, and Los Robles Hospital? INFORMATION:

David Tovar, Consultant for the California Department of Health Care Service's Community Prevention Initiative, and Los Robles Hospital, in conjunction with BreakThrough Student Assistance Program, Thousand Oaks Police Department, and Ventura County Behavioral Health will provide a 90-minute virtual workshop for CVUSD parents/guardians and students 12 years of age and older about the effects of teen marijuana use.

FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject D. Student Services - Approval of New Contracts with David Tovar, Consultant for the California Department of Health Care Service's Community Prevention Initiative, and Los Robles Hospital
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new contracts with David Tovar, Consultant for the California Department of Health Care Service's Community Prevention Initiative, and Los Robles Hospital, as submitted.

Assistant Superintendent, Student Services
MWM:LAM:SA:ch
File Attachments
D. Tovar Contract_Redacted.pdf (3,494 KB)
Los Robles Med Center Contract.pdf (39,382 KB)
ISSUE:

Should the Board of Education approve the new Memorandum of Understanding (MOU) with Vista Real Public Charter, Inc.?
INFORMATION:

In partnership with Vista Real Public Charter, Inc., Conejo Valley Unified School District will use the Vista Real Public Charter, Inc. Learn 4 Life program to facilitate the credit recovery summer school program during the summer of 2021.

FISCAL IMPACT:

No fiscal impact
Draft Revenue amount - $285,069.20
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Mr. Brian Mercer
Director, High Schools and Assessment
On behalf of,
Mr. Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject E. Instructional Services - Approval of New Memorandum of Understanding (MOU) with Vista Real Public Charter, Inc.

Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new Memorandum of Understanding (MOU) with Vista Real Public Charter, Inc., as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 12/35 File Attachments
MOU- New - CVUSD and Vista Real Public Charter - Summer School 2021.pdf (244 KB) Summer School Budget - DRAFT.pdf (440 KB)
ISSUE:

Should the Board of Education approve the renewal agreement with IXL Learning, as submitted? INFORMATION:

IXL Learning provides site licenses with skill plans to increase learning in all grade levels. This is achieved by addressing common areas of need and targeting trouble spots where students are struggling, so they can zero in on the problem and teach more effectively.

FISCAL IMPACT:
$12,793 - A total of 5 schools paying for their own licenses Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
File Attachments
IXL Learning Contract 021121.pdf (1,758 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject F. Instructional Services - Approval of IXL Learning Renewal Agreement Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal agreement with IXL Learning, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 13/35 ISSUE:

Should the Board of Education approve a new contract with Cardea Services to provide parent information sessions and workshops related to Sexual Health curriculum?
INFORMATION:

Cardea is a national organization with offices in Oakland, California; Austin, Texas; Seattle, Washington; and the Washington DC area. They provide professional learning, capacity development, and social impact evaluation services to improve organizations’ abilities to deliver accessible, high quality, culturally proficient, and compassionate services to their clients.

As the District continues to develop a comprehensive K-12 Sexual Health and HIV Prevention program aligned with the California Healthy Youth Act, AB 329, and Education Code sections 51930-51939, Cardea will provide the following services:

Presentation to School Board members through a study session format Facilitation of Comprehensive Sexuality Education Information Sessions to Parent Communities and District Advisory Councils
Provide ongoing technical assistance as needed
FISCAL IMPACT:

Cost not to exceed $4300.00
Prepared and submitted by,
Mark W. McLaughlin, Ed.D.

Superintendent
MWM:LL:sf
File Attachments
LOA Conejo Valley 2020-2021--signed by Cardea.pdf (179 KB) Agreement Template - Cardea Services.pdf (391 KB)
Subject G. Instructional Services - Approval of New Contract with Cardea Services Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new contract with Cardea Services, as submitted.

Goals Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject H. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 5126 - Awards for Achievement Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 14/35 ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5126 – Awards for Achievement?
INFORMATION:

The Board Policy (BP) is updated to add optional language for the presentation of biliteracy awards to students who are English learners upon their reclassification as fluent English proficient. The new optional section on "State Seal of Civic Engagement" addresses awards for students who have demonstrated excellence in civics education and participation and an understanding of the U.S. Constitution, the California Constitution, and the democratic system of government.

The Administrative Regulation (AR) is updated to add eligibility criteria for the Golden State Seal Merit Diploma which had been removed while the criteria were in flux. The AR also adds eligibility criteria for the State Seal of Biliteracy and reflects new law (SB 98, 2020) which authorizes the Superintendent of Public Instruction to provide alternative criteria for students on track to graduate in 2020 or 2021 who were not able to take the English Language Proficiency Assessments for California or who did not receive a letter grade in English language arts due to COVID-19, and waives the requirement to take the California Assessment of Student Performance and Progress for students who were not able to take the exam. The new section on "State Seal of Civic Engagement" includes eligibility criteria, clarifies that the state criteria establish a framework for the development of qualifications based on local contexts, and adds material regarding the provision of insignias.

FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
BP 5126 Awards for Achivement.pdf (322 KB)
AR 5126 Awards for Achievement.pdf (173 KB)
Type Action (Consent)
Recommended Action Approve amendments to Board Policy and Administrative Regulation 5126 - Awards for Achievement, as submitted.

Subject I. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 5145.7 - Sexual Harassment
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 15/35 ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.7 – Sexual Harassment? INFORMATION:

The Board Policy is updated to include examples of actions to reinforce the district's sexual harassment policy, consistent with new law (AB 34, 2019) which requires posting the sexual harassment policy on the district's website and new law (AB 543, 2019) which requires displaying a poster and providing the sexual harassment policy in student orientations. The policy also reflects new federal regulations (85 Fed. Reg. 30026) which require that complaints of behavior that meets the federal definition of sexual harassment be addressed through new Title IX complaint procedures. The title of the compliance officer is changed to Title IX Coordinator throughout policy pursuant to federal regulations.

The Board Policy clarifies that, in some instances, it may be necessary to concurrently review a sexual harassment complaint under both the Title IX sexual harassment complaint procedures and the district's uniform complaint procedures (UCP) in order to meet the applicable timelines. The policy also adds the requirement to provide supportive measures to the respondent as well as the complainant.

The Administrative Regulation is updated to reflect new federal regulations (85 Fed. Reg. 30026) which amend the process for resolving complaints of sexual harassment, including, but not limited to, requirements to designate a Title IX Coordinator and disseminate the Coordinator's contact information. The Administrative Regulation also reflects new law (AB 543, 2019) which requires the district to create a poster notifying students of the district's sexual harassment policy and to display the poster in specified locations, and requires the district to provide a copy of the policy to students as part of any orientation program for new and continuing students. The Administrative Regulation reflects new law (AB 34, 2019) which requires the district to post the district's sexual harassment policy and the definition of sexual harassment in a prominent location on the district's website.

The Administrative Regulation also adds a section on "Definitions," including the federal definition of sexual harassment for purposes of applying the Title IX complaint procedures. The section identifying the Title IX Coordinator(s) is moved and is revised to reference AR 5145.71 - Title IX Sexual Harassment Complaint Procedures. The section on "Notifications" adds requirement to notify students and parents/guardians that the district does not discrimination on the basis of sex and that inquiries about the application of Title IX may be referred to the Title IX Coordinator or the U.S. Department of Education; deletes requirement to provide contact information of the Title IX Coordinator to employees, bargaining units, and job applicants which is addressed in AR 4119.11/4219.11/4319.11 - Sexual Harassment; and reflects new law (AB 34, 2019) which requires districts to post the definition of sex discrimination and harassment in a prominent location on the district's website.

FISCAL IMPACT:

N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
BP 5145.7 Sexual Harassment.pdf (338 KB)
AR 5145.7 Sexual Harassment.pdf (352 KB)
Recommended Action Approve the amendments to Board Policy and Administrative Regulation 5145.7 - Sexual Harassment, as submitted.

Should the Board of Education approve new Administrative Regulation 5145.71 – Title IX Sexual Harassment Complaint Procedures?
INFORMATION:

This new administrative regulation reflects new federal regulations (85 Fed. Reg. 30026) which establish a Title IX complaint procedure for addressing complaints of behavior that meets the federal definition of sexual harassment. The administrative regulation describes the types of behavior subject to these complaint procedures, the process for filing a complaint with the Title IX Coordinator, the offer of supportive measures to the complainant, the option for the parties to participate in an informal resolution process, required notifications, the investigation process, the issuance of a written decision, the right to appeal the decision, and the requirement to maintain records of sexual harassment complaints and training materials for seven years.

The administration regulation also clarifies that a sexual harassment complaint that is dismissed or denied under Title IX may still be subject to review under the district's UCP, and thus the two procedures should be implemented concurrently in order to meet the applicable timelines. The administrative regulation also clarifies that the applicability of the Title IX sexual harassment complaint procedures is limited to conduct that allegedly occurs in an education program or activity over which the district exercises control; adds optional language providing that an employee must forward a report of sexual harassment to the Title IX Coordinator within one day, consistent with AR 5145.7 - Sexual Harassment; revises the timeframe for concluding the complaint process from 45 to 60 days to align with requirements of the UCP; reflects the right to appeal the district's decision to the California Department of Education consistent with the UCP or to pursue civil law remedies; and adds the requirement to maintain a record of any actions, including supportive measures, taken in response to a report or formal complaint of sexual harassment.

The new exhibit presents a sample of the required notification to students and parents/guardians regarding the district's Title IX sexual harassment policy, the district's Title IX coordinator, and grievance procedures pursuant to 34 CFR 106.8.

FISCAL IMPACT:

N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
AR 5145.71 NEW Title IX Sexual Harassment Complaint Procedures.pdf (194 KB) E 5145.71 NEW Title IX Sexual Harassment Complaint Procedures.pdf (135 KB) Subject J. Instructional Services - Approval of New Administrative Regulation and Exhibit 5145.71 – Title IX Sexual Harassment Complaint Procedures Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new Administrative Regulation and Exhibit 5145.71 - Title IX Sexual Harassment Complaint Procedures, as submitted.

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6143 – Courses of Study?
INFORMATION:

The Board Policy is updated to include the prohibition against providing any course separately on the basis of specified characteristics or refusing the participation of a student on any such basis. The policy also reflects the requirement to provide a list of courses certified as meeting California college admission criteria (i.e., "a-g" course requirements) to parents/guardians as well as students in grades 9-12.

The Administrative Regulation updates the list of course offerings for grades 7-12 to revise the description of the Bracero program, updates the terminology for "foreign language" to "world language" consistent with current state law, reflects new law (AB 1595) which replaces references to "homemaking" with "family and consumer sciences," and deletes the outdated date for beginning instruction in compression-only cardiopulmonary resuscitation. The Administrative Regulation also adds the requirement, effective in the 2020-21 school year, to provide specified information on how to properly complete and submit the Free Application for Federal Student Aid (FAFSA) or the Dream Act application, as appropriate, at least once before grade 12.

FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
AR 6143 Courses of Study Updated 2-5-21 (Autosaved).pdf (397 KB) BP 6143 Courses of Study - Updated 3-8-21 ab.pdf (160 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject K. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 6143 - Courses of Study
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve amendments to Board Policy and Administrative Regulation 6143 - Courses of Study, as submitted.

Should the Board of Education approve the amendments to Board Policy 6170.1 – Transitional Kindergarten? INFORMATION:

This policy is updated to clarify that it is only districts with an extended day kindergarten program that are authorized to maintain transitional kindergarten (TK) and kindergarten programs for different lengths of time either at the same or different school sites and reflect new law (SB 98, 2020) which extends, until August 1, 2021, the requirement for credentialed teachers who are first assigned to a TK class to meet additional qualifications.

FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
BP 6170.1 Transitional Kindergarten.pdf (340 KB)
ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of February 2021? Subject L. Instructional Services - Approval of Amendments to Board Policy 6170.1 - Transitional Kindergarten
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the amendments to Board Policy 6170.1 - Transitional Kindergarten, as submitted.

Subject M. Business Services - Approval of Transfer of Funds - February 2021 Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Transfer of Funds Summary for February 2021, as submitted. 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 19/35 INFORMATION:

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of February 1, 2021, through February 28, 2021.

FISCAL IMPACT:

Change to Fund Balance: $2,051,731
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
Transfer of Funds - February 2021.pdf (157 KB)
ISSUE:

Should the Board of Education approve the ratification of the warrant lists for February 2021? INFORMATION:

The warrant summary for February includes warrants paid for the period of February 1, 2021, through February 28, 2021. Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject N. Business Services - Ratification of Warrants - February 2021 Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the ratification of the warrant lists for February 2021, as submitted. 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 20/35 Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
Payroll Class-Cert - February 2021.pdf (56 KB)
Warrant List - February 2021.pdf (447 KB)
ISSUE:

Should the Board of Education accept the donations and gifts as listed on the February 1 to February 28, 2021, gift and donation report?
INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools! FISCAL IMPACT:

Total deposited to the General Fund on this report: $81,634.36 Total deposited to the General Fund for 2020-21: $343,139.04 Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
2020-2021 Gifts Log - February 2021.pdf (683 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject O. Business Services - Acceptance of Donations/Gifts Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Accept the donations/gifts, intended location and purpose, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 21/35 ISSUE:

Should the Board of Education approve the Workers' Compensation claims for February 2021? INFORMATION:

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's thirdparty administrator handles the claims. Cases are reviewed, assessed and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District.

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of February 1, 2021 through February 28, 2021.

Claim Number Funding Amount Comments
1993800084 $20,445 Stipulated award with open future medical 2093800047 $0 Stipulated award with open future medical FISCAL IMPACT:

Workers' Compensation Fund: $20,445
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:GB:mn
Subject P. Business Services - Ratification of Workers' Compensation Claims (under $50,000)
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the ratification of the Workers' Compensation Claims for under $50,000, as submitted.

Subject Q. Business Services - Approval of Workers' Compensation Claims (over $50,000) Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 22/35 ISSUE:

Should the Board of Education approve the Workers' Compensation claims that are over $50,000? INFORMATION:

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case exceeding $50,000 listed below is brought forward for approval:

Claim Number Funding Amount Comments
1893800034 $56,260 Stipulated award with open future medical FISCAL IMPACT:

Workers' Compensation Fund: $56,260
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:

Should the Board of Education approve the contract for third party administrative services for tax sheltered annuities (457(b) and 403(b)) for the District's employees?
INFORMATION:

Type Action (Consent)
Recommended Action Approve the Workers' Compensation Claims for over $50,000, as submitted.

Subject R. Business Services - Approval of Award of Contract for Third Party Administration Services for Tax Sheltered Annuities
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Award the contract for Third Party Administration Services for Tax Sheltered Annuities, as submitted.
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 23/35 The Conejo Valley Unified School District publicly advertised a Request for Proposals, RFP #2021-00, to retain a qualified firm for third party administration services for tax sheltered annuities (457(b) and 403(b)) for the District's employees based upon a statement of work developed by staff. Four (4) firms submitted proposals by the February 19, 2021 deadline. The results of the evaluated proposals based on set criteria (Pricing, Responsiveness to RFP, Quality of the Proposal, and References) are shown below.

Firm RFP Responsiveness Total Points (out of 100) Final Rank Omni Financial Group, Inc. (OMNI) Responsive 94 1
TSA Consulting Group, Inc. (TSACG) Responsive 89 2
TCG Administrators, LLC (TCG) Responsive 81 3
National Benefit Services, LLC (NBS) Responsive 58 4
Omni Financial Group, Inc.'s contract would initially be three years plus a two optional one-year extension of terms.

FISCAL IMPACT:

No financial impact. The District's 457(b) and 403(b) programs are funded exclusively from voluntary salary reduction agreements made by the District's employees.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:AF:mn
ISSUE:

Should the Board of Education approve the Child Care Program Rates for the 2021-2022 School Year? INFORMATION:

CVUSD Child Care rates were modified in 2020-21 in order to offer extended services during COVID. In anticipation of the school day returning to normal in 2021-22, Child Care rates will return to what they were before the pandemic albeit with an added 2% to reflect the upcoming technology updates into the parent portal and payment system. The rates are being brought forward in order to communicate to parents what the rates will be when registration opens in April. The rates assume a return to the normal schedule for child care services and may be subject to change depending on the COVID related environment.

Rate Schedule (per month):

Program Full Time Part Time
(max 10
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject S. Business Services - 2021-2022 District Fee Review: Child Care Services Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Child Care Program rates for the 2021-2022 school year, as submitted (UPDATED).
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 24/35 days/mo)
Before/After School $393 $314
TK-K/Enrichment Only $135 N/A
TK-K/Enrichment + Before/After
School $527 $421

FISCAL IMPACT:

Child Development Fund: Dependent on registration(s)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Amie Mills
Director, Child Development
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:AM:mn
ISSUE:

Should the Board of Education approve the Civic Center Fee Schedule for the 2020-2021 school year? INFORMATION:

With the recent lifting of the stay at home order, and in an effort to provide our local community groups the opportunity to serve our students and children in the community, the District will open the facility request portal on Wednesday, March 17 with the use of outdoor facilities starting Saturday, March 20. The fee schedule is necessary to provide to user groups so they can plan accordingly when reserving District facilities. These may be subject to change as COVID related restrictions change. Also, the District is currently evaluating its facility use program with School Services of California for next fiscal year's fee schedule and facility use policies and practices.

In order to maintain safe facilities for CVUSD students, a cleaning fee will be assessed for events that require indoor use of any facility (i.e. restrooms). The fee schedule remains the same carried over from 2018-19 with the proposed changes (as a result of salary increases and COVID) for the balance of the 2020-21 school year as follows:

Reflects a 4% increase to the Custodian hourly rate reflective of salary adjustments for 2020 & 2021 Reflects a 4% increase to the Lighting/Sound Technician hourly rate reflective of salary adjustments for 2020 & 2021 Required COVID Cleaning Fee:

Restroom cleaning fee of $50 per event for cleaning and disinfecting for weekday programs Restroom cleaning fee of $200 per event (per four hours) for cleaning and disinfecting for weekend programs User groups must comply with all County and State guidance on sports, testing, distancing, etc.

Use must end by 7:00 p.m. Monday through Friday
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject T. Business Services - 2020-2021 District Fee Review: Civic Center Fees Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Civic Center Fee Schedule for the 2020-2021 school year, as submitted (UPDATED).
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 25/35 Approved weekend use only between the hours of 8:00 a.m. and 6:00 p.m.

Restroom use shall be limited to assigned restrooms
A full list of addendum requirements recommended and approved by our JPA is found here.

FISCAL IMPACT:

Varies dependent on use.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
Civic Center Fees 20-21.pdf (735 KB)
Facility Use Addendum 2021-03-16 REDLINE.pdf (222 KB)
ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report? INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of February 10, 2021, through February 28, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $134,206.08
Bond Measure I: $5,200.00
Developer Donation Fund #2: $8,878.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject U. Business Services - Approval of Purchase Order Report (PO's exceeding $5,000) Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the over $5,000 Purchase Order Report, as submitted. 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 26/35 On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:AF:ls
Location Description Location Description Location Description 000 District Office 190 Sequoia 44D Fiscal Services
010 Acacia 195 Sycamore Canyon 45D Technology Services
020 Aspen 200 TOHS 46D Purchasing
030 Banyan 220 University 49D Risk Management
040 Colina 230 Walnut 50D Maintenance & Operations
050 Conejo ES 245 Century Academy 54D Grounds
060 CVHS 24D Special Ed 55D Middle School Instruction
070 Cypress 250 Weathersfield 56D High School Instruction 080 Glenwood 260 Westlake ES 59D Planning & Facilities
100 Ladera 270 WHS 84D Student Support Services
105 Lang Ranch 280 Westlake Hills BRK BreakThrough
110 Los Cerritos 28D Instructional Services CND Child Nutrition 120 Madrona 290 Wildwood CVAD Conejo Valley Adult Ed
135 EARTHS 29D Elementary Instruction NCS Neighborhood City Center 140 Maple 37D Superintendent PSC Printing Services Center 160 NPHS 41D Personnel TRAN Transportation
17W Park Oaks Central Kitchen 42D Classified Personnel WHNP Central Warehouse 180 Redwood 43D Business Services
File Attachments
PO Board Report 5K+ 3-16-21.pdf (67 KB)
ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report? INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of February 1, 2021, through February 28, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

General Fund: $210,073.34
Adult Education: $8,921.41
Child Development Fund: $1,088.91
Cafeteria Fund: $2,567.35
Deferred Maintenance Fund: $10,027.32
Bond Measure I: $10,825.78
Developer Donation Fund #2: $2,050.00
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject V. Business Services - Ratification of Purchase Order Report (PO's under $5,000) Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the ratification of the under $5,000 Purchase Order Report, as submitted. 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 27/35 TOPASS Fund: $13,965.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Should the Board of Education approve the award of the contracts listed below, to be in place for the period of July 1, 2020, to June 30, 2021?
INFORMATION:

Subject W. Business Services - Maintenance & Operations Department - Approval of Field Contracts for 2020-2021
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the 2020-2021 field contracts, as submitted. 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 28/35 Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities, and expectations by this District. These contracts will allow projects identified by Maintenance & Operations and Planning & Facilities to react quickly to urgent needs and repairs to school sites. All contracts will expire June 30, 2021.

Contractor
California State
License Board #
(CSLB)
Department of
Industrial
Relations # (DIR)
or Other
Specialty Contract Amount
Funding Source
Pinpoint Leak Detection, Inc. 999830 Exempt Leak Detection $795 General
Servpro of Thousand Oaks 847376 Exempt Duct Cleaning $440 General
Channel Islands Roofing 395828 1000000747 Roof Repair $15,874 Deferred
The Willis Corp. DBA Ventura
County Overhead Door 734650 1000014757 Overhead Doors $17,680Deferred The Willis Corp. DBA Ventura
County Overhead Door 734650 1000014757 Overhead Doors $38,340Deferred FISCAL IMPACT:

General Fund: $1,235
Deferred Maintenance Fund: $71,894
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
David Riccardi
Director, Maintenance and Operations
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:DR:sb
File Attachments
FC Leak Detection - Pinpoint 98607.pdf (971 KB)
FC Duct Cleaning - Servpro MAD.pdf (444 KB)
FC Roofing DM20-21-925-HHL - Channel Islands Roofing.pdf (2,052 KB) FC Overhead Doors DM20-21-928-NPHS - VCOD.pdf (25,893 KB) FC DM20-21-931-TOHS Overhead Doors - VCOD.pdf (23,356 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject X. Business Services - MEASURE I - Award of Contract – Exterior Façade Improvements – Los Cerritos Middle School
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 29/35 ISSUE:

Should the Board of Education award the contract for the exterior façade improvement project at Los Cerritos Middle School, to the lowest responsive and responsible bidder?
INFORMATION:

The Board approved Major Project #MP1/19-36, at Los Cerritos Middle School on January 26, 2021. Following approval, the District publicly advertised for bids in compliance with public contract and bidding laws. Thirteen (13) contractors attended the mandatory pre-bid job walk on January 12, 2021. Four (4) of the contractors who attended the mandatory job walk submitted bids for this project on the February 17, 2021, deadline. Bid results are listed below; the lowest responsive and responsible bid is shown in bold.

Contractor Bid Amount
Ardalan Construction Company, Inc. $3,440,000
Enterprise Construction, Inc. $3,099,000
Menemsha Development $3,488,567
NSA Construction Group $2,536,000
FINANCIAL IMPACT:

Bond Measure I: $2,536,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
File Attachments
LCR BR - Ext Facade.pdf (46 KB)
ISSUE:

Type Action (Consent)
Recommended Action Award the contract for exterior façade improvements at Los Cerritos Middle School, as submitted.

Subject Y. Business Services - MEASURE I - Change Order 1: Athletic Field and Parking Lot – Newbury Park High School – Marina Landscape, Inc.

Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Change Order 1 to modify the contract with Marina Landscape, Inc., as submitted. 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 30/35 Should the Board of Education approve Change Order 1 to the contract with Marina Landscape, Inc., for the landscaping portion of the project at Newbury Park High School?
INFORMATION:

On August 4, 2020, the Conejo Valley Unified School District entered into a contract with Marina Landscape, Inc., for the landscaping portion of the project at Newbury Park High School. During course of construction, additional work not shown on the bid set of plans was identified. Details include the removal of existing sod and replacing it with an infield mix to create a warning track for the baseball field. The total cost adjustment of this change order is an increase to the original scope of work. Reference purchase order B21-00615.

Original contract amount: $117,100
Change order amount: $9,614.99
New contract amount: $126,714.99
FINANCIAL IMPACT:

Bond Measure I: $9,614.99
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
File Attachments
03 16 21 - CO1 Marina Landscape.pdf (359 KB)
ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District?
INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:

Subject Z. Business Services - Notices of Completion
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the execution and filing of a Notices of Completion for the contracts, as listed. 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 31/35 ISSUE:

Should the Board of Education approve the Addendum to the Certification of Signatures for 2020-2021? INFORMATION:

Education Code Section 42633 requires that at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agents authorized to sign orders, warrants, contracts, documents, etc. A statement of authorized agents, along with a verified signature, must be filed with School Business and Advisory Services of Ventura County Office of Education, as any changes occur. The attached addendum adds the recently hired Director of Technology Services.

FISCAL IMPACT:

None
Site Contract Date Type* Project Description
Major Project #
Purchase
Order
Number
Contract Amoun
Funding Source
Newbury Park HS December 17, 2020 MMR Demolition of existing footings.

MP19/20-16-NPH B21-00842 $19,000MI
District Wide December 2, 2020 SS Phase 3 – Bipolar Ionization MP20/21-1000-DW B21-00830 $494,942TOPASS
Newbury Park HS August 4, 2020 MMR Athletic Field & Parking Lot – Concrete B21-00616 $146,881
MI
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Ca FISCAL IMPACT:

Bond Measure I: $165,881
Developer Donation Fund #2: $494,942
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject AA. Business Services - Approval of Addendum to the Certification of Signatures for 2020-2021
Meeting Mar 16, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the addendum to the Certification of Signatures for 2020-2021, as submitted. 10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 32/35 Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
Authorized Signatures 2020-2021 Addendum 2021-03-16.pdf (70 KB)

5. INFORMATION/DISCUSSION ITEMS - GENERAL
ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5132 – Dress and Grooming?
INFORMATION:

The Board Policy is being updated to address communication of the dress code to students and staff; grant enforcement authority to the principal or designee; prohibit discriminatory enforcement of the dress code, including, but not limited to, discrimination based on gender identity, gender expression, or religious or cultural observance; and address disciplinary action for repeated violations or refusal to comply with the dress code. The Board Policy also provides that the determination of specific items of clothing defined as gang apparel shall be free from bias based on race, ethnicity, national origin, immigration status, or other protected characteristics.

The Administrative Regulation is being updated to provide general, gender-neutral guidelines for the dress code that may be revised to reflect District practice; add circumstances under which the dress code should be modified for classes, activities, or individual students; and call for collaboration with law enforcement agencies to update definitions of gang-related apparel.

In addition, changes were made upon recommendations from the CVUSD Student District Advisory Committee (SDAC).

FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:sf
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject A. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 5132 - Dress and Grooming
Meeting Mar 16, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Information
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 33/35 File Attachments
BP 5132 - Dress and Grooming.pdf (349 KB)
AR 5132 - Dress and Grooming.pdf (207 KB)
ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5131.2 – Bullying? INFORMATION:

The Board Policy (BP) is updated to reflect new law (AB 1127) which requires a district to approve an intradistrict transfer request for a victim of bullying and, if the district does not have another school with the same grade level, allows a victim of bullying to transfer out of the district. The Administrative Regulation (AR) is updated to reflect new law (AB 34) which requires districts to make specified information on bullying and harassment prevention readily accessible on their web sites beginning in the 2020-21 school year.

FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
BP 5131.2 Bullying.pdf (352 KB)
AR 5131.2 Bullying.pdf (438 KB)
Subject B. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 5131.2 - Bullying
Meeting Mar 16, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Information
Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Subject C. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 5145.3 - Nondiscrimination Harassment Meeting Mar 16, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 34/35 ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination Harassment?
INFORMATION:

The Board Policy (BP) is updated to reflect law prohibiting discrimination based on medical condition and to reflect new law (AB 34, 2019) which requires the district, starting in the 2020-21 school year, to post its nondiscrimination policies, and specified state and federal laws regarding discrimination, bullying, and harassment, in a prominent location on the district's website in a manner that is easily accessible to parents/guardians and students.

The Administrative Regulation (AR) is updated to reflect new law (AB 34, 2019) which requires the district, starting in the 2020-21 school year, to post its nondiscrimination policies, specified state and federal laws regarding discrimination, bullying, and harassment, and a link to CDE resources in a prominent location on the district's website in a manner that is easily accessible to parents/guardians and students. The AR also reflects new law (AB 711, 2019) which requires the district to update a former student's records upon receiving government-issued documentation or a written request for a name and/or gender change.

The AR is also updated to reflect new federal regulations (85 Fed. Reg. 30026) which require that allegations of sexual harassment that meet the federal definition be investigated through Title IX complaint procedures, as described in AR 5145.71 - Title IX Sexual Harassment Complaint Procedures, rather than the district's uniform complaint procedures.

Cautionary Notice: The following administrative regulation reflects federal Title IX regulations added by 85 Fed. Reg. 30026, effective August 14, 2020, which establish a process for investigating and resolving allegations of conduct that meets the federal definition of sexual harassment. The federal regulations preempt any conflicting state law or regulations, but the interaction between federal and state law is not always clear. Districts should consult legal counsel if questions about a potential conflict arise. Districts should also note that 18 states, including California, have sued the U.S.

Department of Education to stop the implementation of these regulations. A preliminary injunction seeking to postpone the effective date of the regulations and prohibit their enforcement is currently pending. If the court grants the injunction, portions of the following administrative regulation will not take effect.

FISCAL IMPACT:

None.

6. ADJOURNMENT
Type Information
Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Subject A. Future Board Topics / Activities
Meeting Mar 16, 2021 - Regular Board Meeting
Category 6. ADJOURNMENT
10/8/21, 2:08 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 35/35 Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

Scheduled:

Math Pathways - A-G Requirements (April 2021)
Addition of DAC/Task Force for LGBTQ+ and African American populations (May 2021) Enrollment Projections for 2021-22 (May 2021)
BP 1313 - Civility (May 2021)
Dates To Be Determined:

Purpose and expectation of District committees (TBD)
Technology Committee Report (TBD)
Board Study Session on Proposed District Goals and Objectives (TBD) Re-engagement of Reopen & Redesign Committees for feedback (TBD) Adoption of resolution on grading equity (TBD)
Ongoing:

Learning plans/continuance of remote learning options for 2021-22 school year Recognition of academic and visual/performing arts competitions Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture Updates on LCAP/Budget Committee program recommendations (during Budget presentation) Report on activities/events at the sites in relation to acknowledgment of resolutions Updates on guidance for athletics
Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS
April 20, 2021
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks For a copy of this agenda and additional information, please visit the CVUSD website.

Type Information
Subject B. Adjournment
Meeting Mar 16, 2021 - Regular Board Meeting
Category 6. ADJOURNMENT
Type Procedural
[LEFT BLANK INTENTIONALLY]

[LEFT BLANK INTENTIONALLY]
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 1/37 Tuesday, June 1, 2021
Regular Board Meeting
DATE: Tuesday, June 1, 2021
5:00 P.M. Closed Session
6:00 P.M. Open Session
Location: 1402 E. Janss Road (Board Room located in CVHS), Thousand Oaks 91362 NOTICE OF OPTIONS FOR MEETING DURING COVID-19 RESTRICTIONS In accordance with the COVID-19 restrictions, members of the public who wish to attend the Board meeting must wear a mask at all times, will be actively screened for COVID-19 symptoms before entering the Board Room, and must comply with the physical distancing requirements. There will be limited seating (in accordance with the physical distancing requirements) for the members of the public wishing to attend and observe the meeting.

This meeting will also be available via live-stream through our website at:
http://www.conejousd.org/Board-of-Education/Board-Meeting-Videos-Watch-Live We understand that it is critically important for people to limit in-person interaction due to the COVID-19 virus. Education is an essential function, and we value your input. Therefore, the District is providing appropriate opportunities for public participation.

You may participate in the meeting by submitting your written comment on a topic in lieu of providing a public comment via email to [email protected] (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 2:00 p.m. on the day of the meeting (Tuesday, June 1, 2021). Board members will review these written comments prior to the Board meeting.

In addition to the written comment opportunities described above, the District will also permit members of the public to address the Board through the following options:
-Via telephone. If you would like to speak on an agenda item, please advise the District by submitting your request to speak via email to [email protected] (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, extension 1101, by no later than 5:00 p.m. the day before the meeting (Monday, May 31, 2021). Members of the public will be required to provide the District with the telephone number where they can be reached to address the Governing Board when the item is being discussed during the Governing Board meeting.
-In person. If you would like to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.

If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting.
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 2/37 In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the Board of Education meeting, please contact the District at (805) 497-9511, extension 1101, within 48 hours of the meeting.

PLEASE NOTE: Public comments will be limited to three minutes. On those occasions where there is an unusually large number of requests to speak, the President of the Board may make the decision to decrease the time for individual speakers and/or the total time.

Thank you!

1. CLOSED SESSION
(On Closed Session Agenda Items Only)
Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines. If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to [email protected] (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 31, 2021).

Members of the public will be required to provide the District with the telephone number where they can re reached to address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.

If you wish to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the Subject A. Comments - Public
Meeting Jun 1, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Procedural
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 3/37 public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to [email protected] (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 1, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.

2. OPEN SESSION
Subject B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2021030817
Meeting Jun 1, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Discussion, Information
Goals Goal N/A
Subject C. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code Section 54956.9(d)(1), Conejo Valley Unified School District v. Crown Castle Fiber, LLC, and related cross-claim (American Arbitration Assoc. Case 01-19-0001-9268) Meeting Jun 1, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
Subject D. Conference with Real Property Negotiators, Pursuant to Government Code § 54956.8. Property: 2498 Conejo Center Drive, Newbury Park, California. Agency Negotiator: Dr. Victor Hayek, Deputy Superintendent. Negotiating Party:

Perspective Law Group, P.C. on behalf of ARC Investment Group LLC and other potential parties to be determined. Under Negotiation: Price and Terms.

Meeting Jun 1, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
Subject A. Call the Meeting to Order and Roll Call
Subject D. Conference with Real Propy g , § erty Negotiators, Pursuant to Government Code § 54956.8. Property: 2498 Conejo Center Drive, Newbury Park, California. Agency py j , y , Neg y , py p g g y otiator: Dr. Victor Hayek, Deputy Superintendent. Negotiating Party:

Perspective Law Group, P.C. on behalf of ARC Investment Group LLC and other p p, p potential parties to be determined. Under Negotiation: Price and Terms.

Meeting Jun 1, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 4/37 Student Reporters - 2020/2021
Century Academy: Harry Esau
Conejo Valley High School: Amelia Layba
Newbury Park High School: Steven Kitchell
Thousand Oaks High School: Chauncey Walker
Westlake High School: Joey Cacciarelli
Student Reporters - 2021/2022
Century Academy: Camille Elasky
Conejo Valley High School: Anneth Carrillo
Newbury Park High School: Edyn Stepler
Thousand Oaks High School: Sara Nguyen
Westlake High School: Samantha Wildman
Meeting Jun 1, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject B. Pledge of Allegiance
Meeting Jun 1, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject C. Announcements from Closed Session and Open Session Procedures Meeting Jun 1, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject D. Approval of the Agenda
Meeting Jun 1, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject E. Reports from Student Reporters and Introduction of Next Year's Student Reporters
Meeting Jun 1, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Information, Procedural
Subject F. 2020-2021 Greater Conejo Valley Chamber of Commerce Teacher of the Year 10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 5/37 The Greater Conejo Valley Chamber of Commerce has partnered monthly each year with the Conejo Valley Unified School District since 1991 to honor one teacher who engages and supports all students in learning by demonstrating high professional standards, engaging with families and the community, and opening doors by recognizing the diverse needs of all learners.

The Teacher of the Month recognition enters each teacher honored during the school year as a nominee for the 2020- 2021 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year, as well as for the Ventura County Teacher of the Year.

The 2020-2021 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year award will be presented by the Greater Conejo Valley Chamber of Commerce and Conejo Valley Unified School District administration.

Oral Public Comments
The Board welcomes public comments. Due to the current COVID-19 restrictions, the District will permit members of the public to address the Board via telephone or in person, following social distancing guidelines. If you wish to speak on an agenda item via telephone, please advise the District by submitting your request to speak via email to [email protected] (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, Ext. 1101, by no later than 5:00 p.m. on the day before the meeting (May 31, 2021).

Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to [email protected] (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 1, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.

Meeting Jun 1, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Information, Procedural
Subject G. Comments - Public
Meeting Jun 1, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 6/37 Pursuant to the Brown Act, the Board of Education cannot enter into formal discussion with individuals making public comments to the Board. The Board cannot take action on any issues raised during public comments that are not on the meeting agenda. Individual Board members may respond to public comments during the Individual Board Member’s Comments section of the agenda.

3. ACTION ITEMS - GENERAL
ISSUE:

In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student Subject H. Comments - Board of Education
Meeting Jun 1, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject I. Comments - Superintendent
Meeting Jun 1, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject A. Instructional Services - Public Hearing - 2021/2022 Local Control and Accountability Plan (LCAP), inclusive of the Budget Overview for Parents Meeting Jun 1, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
Type Public Hearing
Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 7/37 outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.

A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education. The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.

The unique challenges of the COVID-19 pandemic created important changes in the typical LCAP cycle. Prior to the pandemic, a new three-year LCAP cycle was to commence in the 2020-2021 school year. Instead, CVUSD and all other local educational agencies (LEAs) in California submitted a COVID-19 Operations Written Report which extended the LCAP adoption deadline to December 15, 2020. CVUSD’s Operations Written Report was approved by the board of education on June 30, 2020. At the same time, Senate Bill (SB) 98 established that the LCAP and an annual update to the LCAP are not required for the 2020–21 school year, but instead LEAs must submit a Learning Continuity and Attendance Plan (Learning Continuity Plan or LCP) for the 2020–21 school year. This LCP must describe how student learning continuity will be addressed during the COVID-19 crisis in the 2020–21 school year. CVUSD’s LCP was approved by the board of education on September 29, 2020.

The 2021-2022 LCAP initiates a new three-year LCAP cycle, and requires the following information: Budget Overview for Parents, 2019-2020 LCAP Annual Updates, 2020-2021 LCP Annual Updates, as well as the 2021-2022 LCAP plan summary, stakeholder engagement, goals and actions, increased or improved services for Foster Youth, English Learners, and Low-Income Students, as well as expenditure tables for all actions/services and those only using supplemental funds to support targeted students.

A public hearing will be held for community input on June 1, 2021. Concurrently, the proposed budget will also be presented for information and public participation. A copy of the full 2021/2022 LCAP draft is currently posted on the District's website www.conejousd.org and is available for review upon request. Board action adopting the 2021/2022 LCAP will occur on June 15, 2021.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools & Professional Development
MWM:KL
File Attachments
CVUSD LCAP 21-22 including Annual Updates 19-20 20-21 and BOP (5.28.2021).pdf (8,083 KB) DRAFT LCAP Board Presentation June 1, 2021 (1).pdf (467 KB) Working District Goals for Meeting 05.27.21 - as Presented at Board Study Session.pdf (340 KB) ISSUE:

The Board of Education will hold a public hearing on the proposed 2021-2022 District budget.

INFORMATION:

The Education Code requires that the Board of Education adopt a budget no later than June 30 for the next fiscal year. Notice of a public hearing must be duly published and posted in accordance with District procedures.

Subject B. Public Hearing - 2021-2022 Proposed Budget - General Fund and Ancillary Funds Meeting Jun 1, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
Type Public Hearing
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 8/37 The Proposed Budget is available on this Board of Education meeting agenda and on the District website at www.conejousd.org.

The 2021-2022 Budget is based upon revenue projections reflecting information received from the Governor's revised 2021-2022 budget proposal. Final State budget numbers are not available at the time of this writing. The Legislature continues to deliberate and make changes to the Governor's proposed budget and must vote on it prior to June 30. The District will report major adjustments at the First Interim Reporting period.

FISCAL IMPACT:

Estimated General Fund Revenues: $198,233,380
Estimated General Fund Expenditures: $200,038,067
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
2021-22 Proposed Budget SACS Report.pdf (7,661 KB)
2021-22 Proposed Budget Presentation.pdf (1,463 KB)
ISSUE:

The Board of Education will hold a public hearing to receive comments on the proposed 2021-2022 EPA spending plan.

INFORMATION:

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the state's sales tax rate for all tax payers and the personal income tax rates for upperincome taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.

The new revenues generated from Proposition 30 are deposited into a new created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA's revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.

Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:

Subject C. Business Services - Public Hearing - Resolution #20/21-35: Education Protection Account (EPA) Spending Plan, 2021-2022
Meeting Jun 1, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
Type Public Hearing
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 9/37 General administration refers to agency-wide administrative activities including governing board, superintendent, and district-level fiscal, personnel, and central support services.

School administration refers to activities concerned with directing and managing the operation of a particular school.

Instructional administration refers to activities for assisting instructional staff in planning, developing, and evaluating the process of providing learning experiences for students.

The language of Proposition 30 requires that each LEA "...shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs." Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent. The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2021-22.

FISCAL IMPACT:

General Fund: $3,526,924
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
2021-35 RES - EPA Spending Plan.pdf (552 KB)

Approval of the Minutes:

Regular Meeting of May 4, 2021
File Attachments
Board Minutes 05.04.21.pdf (64 KB)
Subject A. Board of Education - Approval of Minutes
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent), Minutes
Recommended Action Approve the Board of Education meeting minutes, as submitted. 10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 10/37

1. Certificated Service:

A. Establishment / Modification / Elimination of Positions Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R20-303 - R20-318

2. Certificated Service - Exempt:

A. New Employment / Assignment Change / Change in Status: Exempt Specialists Order #: E20-102 - E20-117

3. Classified Service:

A. Establishment / Modification / Elimination of Positions Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status Orders #: C20-379 - C20-397
C. Substitute / Provisional / Additional Assignment / Change in Status Orders #: C20-398 - C20-418

4. Classified Service - Exempt:

A. Walk-on Coach
Orders #: E20-439 - E20-445
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-446 - E20-450
File Attachments
Classified PAO's 6.1.21.pdf (184 KB)
Certificated PAO's 6.1.21.pdf (187 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject B. Human Resources - Personnel Assignment Orders Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Personnel Assignment Orders, as submitted.

Goals Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject C. Instructional Services - Approval of Contracts Under $5,000 10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 11/37 ISSUE:

Should the Board of Education approve the contracts listed below? INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate board agenda item.

Company Activity School Amount LCAP Goal Type
The Deluxe Balloon
Company 5 Gr Culmination WAL $375.37 4 Renewal
Biomedical Waste
Disposal Medical Waste Pickup CVAE $4,725.00 n/a New
Secural Corp Graduation NPH $2,976.64 4 New
Major Event Trailers Graduation NPH $1,435.63 4 New
Dial Security Promotion RED $420.00 4 New
Amigo Party Rental Promotion SEQ $3,545.80 4 New
Explore Learning Software ETS $3,295.00 1, 3 New
AVC The Audio Visual
Company Culmination CYP $368.10 4 New
Dee Hankins Promotion Middle Schools $3,000.00 3 New
Grant Sound and
Lighting Promotion SEQ $2,476.00 1 New
FISCAL IMPACT:

See above.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
Contract - The Deluxe Balloon Company -WAL.pdf (3,005 KB) Contract - Biomedical Waste Disposal - CVAE.pdf (4,132 KB) Contract - Secural - NPH.pdf (1,128 KB)
Contract - Major Event Trailers - NPH.pdf (1,322 KB)
Contract - Dial Security - RED.pdf (2,976 KB)
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the contracts, as submitted. th
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 12/37 Contract - Amigo Party Rental - SEQ.pdf (722 KB)
Contract - Explore Learning - ETS.pdf (1,498 KB)
Contract - AVC The Audio Visual Company - CYP.pdf (451 KB) Contract - Dee Hankins - MS.pdf (865 KB)
Contract - Grant Sound and Lighting - SEQ.pdf (609 KB)
ISSUE:

Should the Board of Education approve a renewal contract with AEGIS Security and Investigations, Inc.? INFORMATION:

The majority of the applicants for Campus Safety Assistant (CSA) are expecting a daytime traditional campus position at a comprehensive elementary, middle or high school. We have been unable to recruit a CSA willing to work evenings with adults on an open campus.

The environment on the Waverly campus in the evening is very different from traditional schools and requires a different skill set.

Our campus is traditionally very busy with both students and staff, and includes traffic and parking considerations. In addition, we experience a high degree of neighborhood, baseball field and general park traffic. Navigating the varied circumstances encountered on the Waverly campus for Adult Education requires a consistent, trained individual to maintain safety for our students and staff, as well as a rapport with our neighbors. Even if our campus population is significantly reduced by the Health Department orders, we may need support to ensure that everyone complies with mandated protocols.

FISCAL IMPACT:
$26,000.00, to be paid by Conejo Valley Adult Education Program funding.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Mike Sanders
Principal, Conejo Valley Adult Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:MS:ab
File Attachments
Contract - AEGIS Security - CVAE.pdf (6,522 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject D. Instructional Services - Approval of Renewal Contract - AEGIS Security - CVAE Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal contract with AEGIS Security, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 13/37 ISSUE:

Should the Board of Education approve the new contract for Grand*Stand LLC? INFORMATION:

Grand*Stand LLC will be providing seating for the Thousand Oaks High School graduation ceremony.

FISCAL IMPACT:
$11,250.00 to be paid for by the CARES Act funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
File Attachments
TOHS Grand Stand Contract.pdf (916 KB)
Subject E. Instructional Services - Approval of New Contract - Grand*Stand LLC Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the contract for Grand*Stand LLC, as submitted.

Goals Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject F. Instructional Services - Approval of New Contract - Mustang Marketing Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 14/37 ISSUE:

Should the Board of Education approve the new contract for Mustang Marketing? INFORMATION:

Mustang Marketing will be providing website design, logo design, flyers, brochures, school site posters, and PowerPoint presentation templates to be used by the CTE coordinators to assist with the advertising and marketing of the CTE programs at all CVUSD high schools.

FISCAL IMPACT:
$35,000 to be paid for by CTEIG funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
File Attachments
CTE Contract Mustang Marketing Contract.pdf (2,391 KB)
Recommended Action Approve the contract for Mustang Marketing, as submitted.

Subject G. Instructional Services - Approval of Renewal of Licensing Agreement - ExploreLearning Gizmos
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the ExploreLearning Gizmos licensing agreement, as submitted.

Should the Board of Education approve the renewal licensing agreement with ExploreLearning Gizmos for the 2021- 22 school year?
INFORMATION:

The purchase of Gizmos licenses for secondary students, which was piloted during the 2018-19 school year and fully implemented in Grades 6-12 during the 2019-20 and 2020-2021 school years, is requested for the 2021-22 school year.

These supplemental online materials enhance student learning and support the Next Generation Science Standards and CVUSD's adopted Science curriculum. Through this engaging technology platform, teachers facilitate and students use online labs and interactive activities to build a deeper understanding of various areas of science. Middle and high school science departments have been using Gizmos for the past three years and have requested a renewal of licenses for the 2021-22 school year.

FISCAL IMPACT:
$32,668.69 from the General Fund.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools & Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL
File Attachments
Gizmos Quote 5.3.21.pdf (26 KB)
Routing Sheet - ExploreLearning LLC.pdf (34 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject H. Instructional Services - Approval of Renewed Memorandum of Understanding Between Ventura Unified School District and Conejo Valley Unified School District - Indian Education
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 16/37 ISSUE:

Should the Board of Education approve the renewed Memorandum of Understanding between the Ventura Unified School District as the Local Education Agency for the Ventura County Indian Education Consortium and the Conejo Valley Unified School District as a Partner District?
INFORMATION:

The purpose of the Memorandum of Understanding (MOU) is to create and confirm an effective working relationship between the Partner District (CVUSD) and the Ventura Unified School District (VUSD). This MOU also provides the means by which VUSD and the Partner District will maintain a collaborative relationship to ensure interagency services to Partner District students and families. VUSD will provide basic services to eligible Indian Education students and provide services at Partner District schools through the district-supported format to include individual/small group lessons to support cultural identity and awareness for eligible Native American students, or classroom presentations on Native American themes.

FISCAL IMPACT:
$9,446.90 to be paid out of Title I, Title IIA, and Indian Education funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
MOU - CVUSD and VUSD - Indian Education.pdf (183 KB)
ISSUE:

Should the Board of Education approve the overnight trip requests listed below for the 2021 summer break? These trips are contingent upon changes to the CDPH/VCPH guidance to allow overnight sleeping arrangements for people that do Recommended Action Approve the renewed Memorandum of Understanding between Ventura Unified School District and Conejo Valley Unified School District, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject I. Instructional Services - Overnight Trip Request - Summer Trips Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the overnight trip requests, as submitted. 10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 17/37 not live within the same household.

INFORMATION:

Below is a listing of all sites that have requested overnight trips if the CDPH/VCPH guidance changes as stated above.

School Sport/ActivityTrip Name/Location Trip Dates # of students attending
TOH Dance USA Elite Dance Camp/Palm
Desert, CA
July 21-26,
2021 24
TOH Cross
Country
Cross Country Team
Retreat/Big Bear, CA
August 1-6,
2021 30
NPH Dance WCE 2021 Summer
Experience/Burbank, CA
July 31-August
1, 2021 26
NPH Cheer Cheerleading Camp/Palm
Springs, CA
July 22-24,
2021 50
WHS Choir Idyllwild Boot
Camp/Idyllwild, CA
August 7-9,
2021 32
FISCAL IMPACT:

All events will be paid for by Booster Club funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
File Attachments
NPHS Cheer Camp - Cheerleading.pdf (1,147 KB)
NPHS Cheer Camp - Cheerleading - REVISED.pdf (1,175 KB) NPHS WCE 2021 Summer Exp. - Dance.pdf (231 KB)
TOHS Big Bear Retreat - Cross Country.pdf (52 KB)
TOHS USA Elite Camp - Dance.pdf (126 KB)
TOHS USA Elite Camp-REVISED.pdf (152 KB)
WHS Overnight Field Trip Choral Music 8.7.21-8.9.21.pdf (1,566 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject J. Instructional Services - Approval to Obsolete and Recycle Spanish Curriculum Materials and Textbooks
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 18/37 ISSUE:

Should the Board of Education approve the obsoleting and recycling of old Spanish Curriculum materials and textbooks? INFORMATION:

Listed below are the previous Spanish curriculum materials and textbooks that are requested to be recycled at no cost by the Superior Text Company. These books are in long term storage at the schools sites and have not been used in more than five years.

Item Number Description
FL-HOO81 ¡Aventura! electrónico-Interactive Textbook on CD, 978- 0-82195-523-9
99-10203 0-618-23864-4 ELA HM SE 2.1 Aventuras (Adventures) c.2003 Adopt 4/8/03 AR #3 Class II
FL-H4082 Aventura 4 Textbook Audio Program w/Audio Cd, ISBN# 9780821939499
FL-H1080 Aventura 4 , Workbook, ISBN 9780821939413
FL-H2080 Aventura 4 Annotated Teacher’s Edition (ATE)
9780821939420
FL-H4084 Aventura 4 DVD Program: Aventuras culturales (Level 4) 9780821939529
FL-H4083 Aventura 4 Listening Activities Package w/ Audio CDs 9780821939444
FL-H4081 Aventura 4 Test Booklet with Audio CDs & Quizzes 9780821939482
FL-H4080 Aventura 4 Workbook - Teacher's Edition
9780821939437
FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
Type Action (Consent)
Recommended Action Approve the request to obsolete and recycle Spanish curriculum materials and textbooks, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 19/37 ISSUE:

Should the Board of Education approve to obsolete and recycle previous Teacher Edition Textbooks (K-5) for Art, Music and Health?
INFORMATION:

Teacher Edition Textbook materials, including Art, Music and Health, will be recycled at no cost by the Superior Text Company.

The Art Curriculum was last used in 2002, the Music Curriculum was last used in 2008, and the Health Curriculum was last used in the year 2000.

FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
Subject K. Instructional Services-Approval to Obsolete and Recycle Previous Teachers' Edition Textbooks (K-5)
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the request to obsolete and recycle previous Teacher Editions for Art, Music and Health Textbooks, as submitted.

Subject L. Instructional Services - Approval of New Middle School Core Literature Title - Hatchet
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 20/37 Title Author ISBN Grade
Hatchet Gary Paulsen 1416936467 6
ISSUE:

Should the Board of Education approve the new middle school (6-8) core literature title, Hatchet, for English Language Arts instruction?
INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”
CVUSD English Language Arts teachers reviewed Hatchet. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The title listed below was chosen to move forward for Board approval for 6th grade, in the list of several optional titles. This novel will support and strengthen the core curriculum and broaden students’ knowledge and skills. http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process As part of the District's Core Literature adoption process, preview events were held virtually on May 12, 2021 and May 26, 2021, providing parents and community members the opportunity to learn about the title and ask questions of available staff.

SYNOPSIS:

Hatchet is a story of survival and transformation and the winner of the 1988 Newbery Honor. Brian is on his way to Canada to visit his estranged father when the pilot of his small airplane suffers a heart attack. Thirteen-year-old Brian is forced to crash-land the plane in a lake, and finds himself stranded in the remote Canadian wilderness with only his clothing and the hatchet his mother gave him as a present before his departure. Brian had been distraught over his parents’ impending divorce and the secret he carries about his mother, but now he is truly desolate and alone. Exhausted, terrified, and hungry, Brian struggles to find food and make a shelter for himself. He has no special knowledge of the woods, and he must find a new kind of awareness and patience as he meets each day’s challenges. Is the water safe to drink? Are the berries he finds poisonous? Slowly, Brian learns to turn adversity to his advantage; an invading porcupine unexpectedly shows him how to make fire, a devastating tornado shows him how to retrieve supplies from the submerged airplane. Most of all, Brian leaves behind the self-pity he felt about his predicament as he summons the courage to stay alive.

FISCAL IMPACT:

Existing copies of this title are available at the school sites. Any new purchases would be from school site textbook funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Recommended Action Approve the New Middle School Core Literature Title - Hatchet, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 21/37 Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
File Attachments
Hatchet Approval Form.pdf (220 KB)
Hatchet - SCAC Agenda 2.3.2021 Minutes.pdf (50 KB)
ISSUE:

Should the Board of Education approve the proposed Middle School History-Social Science Materials - Teacher's Curriculum Institute (TCI) History Alive curriculum for Grades 6-8, and the new contract with Teacher's Curriculum Institute (TCI)? INFORMATION:

Current Grade 6-8 History-Social Science materials were previously adopted in 2006. In Spring 2020, a team representing English Language Development (ELD), Special Education, and History-Social Science teachers reviewed a range of available instructional materials. TCI was selected to pilot because of its embedded accessibility features, rich online learning platform, and its previous use as supplemental materials. Training was provided and TCI materials were piloted during the 2020-2021 school year by 23 teachers.

This pilot and review process included an analysis of the material's organization, accessibility, assessments, planning, and address of the Fair Education Act (2012). A team of ELD and Special Education teachers analyzed the materials based on the "Universal Access" criteria for evaluating instructional materials in the California History-Social Science Framework (2016). TCI's History Alive curriculum includes "Ancient World" (Grade 6), "Medieval World & Beyond" (Grade 7), and "US Through Industrialism" (Grade 8). TCI's History Alive curriculum is aligned to the CA History-Social Science Content Standards, the Fair Education Act, and provides important accessibility features through its digital and hardcopy materials.

Virtual preview events for the TCI curriculum were held on May 12, 2021 and May 26, 2021. Information on how to register for these events and review materials was sent to all CVUSD families. Attached is information from Teacher's Curriculum Institute describing the material's alignment with the Fair Education Act. A summary of this information was provided at each virtual preview event.

FISCAL IMPACT:

TCI: $499,826.80 to be paid out of textbook account.

Subject M. Instructional Services - Approve Middle School History-Social Science Materials:

Teacher's Curriculum Institute (TCI) History Alive, Grades Six Through Eight and the New Contract with Teacher's Curriculum Institute (TCI) Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent), Information
Recommended Action Approve the Middle School History-Social Science Materials: Teacher's Curriculum Institute (TCI) History Alive, Grades Six Through Eight, and the new contract with Teacher's Curriculum Institute (TCI), as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 22/37 July 2021 (Year 1) - $249,913.40
July 2022 (Year 2) - $249,913.40
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL
File Attachments
Quote TCI.pdf (190 KB)
Culturally Responsive Teaching with TCI_HA! The United States Through Industrialism.pdf (119 KB) TCI Curriculum - Contract Approval Routing Sheet_043021_Fillable-ES.pdf (242 KB) Conejo Valley Agreement_TCI Edited and Signed.pdf (1,385 KB) ISSUE:

Should the Board of Education approve Teen Talk as the comprehensive sexual health materials for seventh and ninth grade students and the contract with Health Connected for staff professional development? INFORMATION:

The California Healthy Youth Act was enacted on January 1, 2016. This law integrates the instruction of comprehensive sexual health education and HIV prevention education within public schools across the State of California. The bill requires school districts These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject N. Instructional Services - California Healthy Youth Act (CHYA) Material Selection for 7th and 9th Grade: Teen Talk
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the California Healthy Youth Act Material Selection, as submitted and the Contract with Health Connected, as submitted.

Goals Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 23/37 to ensure that all pupils in grades seven to twelve, inclusive, receive comprehensive sexual health education and HIV prevention education.

On January 26, 2021, the Board of Education approved Positive Prevention Plus, Rights, Respect, Responsibility, and Teen Talk were considered for adoption within the Conejo Valley Unified School District for middle school and high school. Since this time, a number of steps have been taken to pilot and seek input from stakeholders across the District.

As we near the end of this portion of the selection and recommendation process, attached you will find a review of the proposed comprehensive sexual health curricula that includes a summary of information, stakeholder feedback, teacher and student recommendations, and guidance from the Adolescent Sexual Health Work Group (ASHWG). The District was provided updated guidance from ASHWG on Friday, May 14, 2021.

FINANCIAL IMPACT:
$17,198.18 (one-time)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Development
On behalf of,
Mark W. McLaughlin, Ed.D.

Superintendent
MWM:KL:sf
File Attachments
Updated Review of Proposed Comprehensive Sexual Health Curriculum (Draft).pdf (1,430 KB) CVUSD1072Trng+Curr.pdf (62 KB)
Health Connected Completed Agreement (1).pdf (494 KB)
CHYA Timeline_ Materials Proposal to Adoption.pdf (117 KB) ISSUE:

Should the Board of Education approve the new contract with Jennifer Mayer? INFORMATION:

This contract will allow Jennifer Mayer to provide assessment and support services to a student enrolled in our District.

Subject O. Student Services - Approval of New Contract - Jennifer Mayer Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new contract with Jennifer Mayer, as submitted.

Special Education Fund: $1,500.00.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
File Attachments
Jennifer Mayer 2 2020 2021 10200_Indep Contractor-Prof Services_Fillable_Redacted.pdf (3,229 KB) ISSUE:

Should the Board of Education approve the contract renewal with Rosetta Stone Ltd.? INFORMATION:

Rosetta Stone will provide English Learners at the Emergent English proficiency level a supplemental language development tool that will accelerate English proficiency.

FISCAL IMPACT:
$26,250 funded from the Title III Immigrant Student Education Program Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Deborah Martinez, Ed.D.

Subject P. Student Services - Approval of Contract Renewal with Rosetta Stone Ltd.

Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the contract renewal with Rosetta Stone Ltd., as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 25/37 Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:DM:ia
File Attachments
SIgned Rosetta Stone Master Contract 5.3.21.pdf (526 KB) ISSUE:

Should the Board of Education approve the contract renewal with Savvas Learning Company, LLC? INFORMATION:
iLitELL serves as the core ELD curriculum for 6-12th grade students in order to provide Designated ELD.

FISCAL IMPACT:
$94,500 funded from Middle School and High School Instruction fund.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Deborah Martinez, Ed.D.

Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:DM:ia
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject Q. Student Services - Approval of Contract Renewal with Savvas Learning Company, LLC
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the contract renewal with Savvas Learning Company, LLC, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 26/37 File Attachments
Savvas- iLit 4yr Renewal Contract- signed.pdf (434 KB)
ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report? INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of May 1, 2021, through May 11, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $1,005,732.11
Deferred Maintenance Fund: $17,502.00
Bond Measure I: $534,300.00
Bond Measure I Endowment: $37,235.01
TOPASS Fund: $75,440.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:AF:ls
Location Description Location Description Location Description 000 District Office 190 Sequoia 44D Fiscal Services
010 Acacia 195 Sycamore Canyon 45D Technology Services
020 Aspen 200 TOHS 46D Purchasing
030 Banyan 220 University 49D Risk Management
040 Colina 230 Walnut 50D Maintenance & Operations
050 Conejo ES 245 Century Academy 54D Grounds
060 CVHS 24D Special Ed 55D Middle School Instruction
070 Cypress 250 Weathersfield 56D High School Instruction 080 Glenwood 260 Westlake ES 59D Planning & Facilities
100 Ladera 270 WHS 84D Student Support Services
105 Lang Ranch 280 Westlake Hills BRK BreakThrough
110 Los Cerritos 28D Instructional Services CND Child Nutrition These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject R. Business Services - Approval of Purchase Order Report (PO's exceeding $5,000) Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the over $5,000 Purchase Order Report, as submitted. 10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 27/37 120 Madrona 290 Wildwood CVAD Conejo Valley Adult Ed
135 EARTHS 29D Elementary Instruction NCS Neighborhood City Center 140 Maple 37D Superintendent PSC Printing Services Center 160 NPHS 41D Personnel TRAN Transportation
17W Park Oaks Central Kitchen 42D Classified Personnel WHNP Central Warehouse 180 Redwood 43D Business Services
File Attachments
PO Board Report 5K+ 6-1-21.pdf (117 KB)
ISSUE:

Should the Board of Education approve the contract with Incident IQ Help Desk Ticketing for a help desk solution? INFORMATION:

Due to the District's decision to discontinue their use of the SchoolDude help desk ticketing system, Technology Services has sought out a new help desk ticketing solution. CDW-G and Incident IQ have offered a contract to add help desk ticketing functionality to the Incident IQ asset management solution that the District has been using for the past year. Adding the Incident IQ help desk ticketing functionality will cost $18,500 per year and reduce the application footprint in the District.

FISCAL IMPACT:

General Fund: $18,500
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Henry Ortiz
Director, Technology Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:HO:os
File Attachments
MCFN427.pdf (62 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject S. Business Services - Approval of New Contract with Incident IQ Help Desk Ticketing
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new contract with Incident IQ Help Desk Ticketing, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 28/37 ISSUE:

Should the Board of Education approve the 2021-2022 Stop Loss Renewal Agreement with HCC Life Insurance Company? INFORMATION:

A self-insured group health plan (or a 'self-funded' plan as it is also called) is one in which the employer assumes the financial risk for providing health care benefits to its employees. In practical terms, the Conejo Valley Unified School District (CVUSD) pays for each out-of-pocket claim for employees and their families as they are incurred instead of paying a fixed premium to an insurance carrier (which is known as a fully-insured plan). As a self-insured organization, CVUSD takes on all responsibility and risk that a fully insured employer has transferred to the insurance company. However, CVUSD assumes the risk only to a pre-determined threshold.

Stop-loss insurance (also known as excess insurance) is a product that provides protection for self-insured employers by serving as a reimbursement mechanism for catastrophic claims exceeding the threshold. The Conejo Valley Unified School District threshold for its self-insured plan is $300,000 per claim for medical and/or prescription.

The renewal agreement with HCC Life Insurance Company runs from July 1, 2021, through June 30, 2022, with the following terms:
$300,000 deductible
Covered expenses from 7/1/20 through 6/30/22, and paid from 7/1/21 through 6/30/22 Unlimited maximum per person
A composite rate of $109.54/mo. based on 700 covered units FISCAL IMPACT:

Estimated annual premium - $76,678 from the Health and Welfare Fund, subject to change depending on enrollment.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
HCC Stop Loss Contract 2021-2022.pdf (1,441 KB)
Subject T. Business Services - Approval of 2021-2022 Stop Loss Renewal Agreement with HCC Life Insurance Company
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal agreement with HCC Life Insurance Company for 2021-2022 Stop Loss Renewal, as submitted.

Subject U. Business Services - Maintenance & Operations Department - Approval of Times and Material Maintenance Agreements for 2021-2022
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 29/37 ISSUE:

Should the Board of Education approve the agreements listed below for ad hoc maintenance services for the period of July 1, 2021, to June 30, 2022?
INFORMATION:

Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites. All contracts will expire on June 30, 2022.

Vendor Service
Not to Exce
Amount Fu
Source
Carter Fire Protection, Inc., dba Integrated Fire & Safety Fire Protection System Service & Inspections $14,999 G
CJ Seto Support Services Hazmat Pick-up & Disposal $14,999 G Conejo-Simi Fire Protection Fire Extinguisher Service $14,999 G Corvus Industries Ltd., dba FaciliServ Bleacher/Facility Service & Repair $14,999 G E.N. Dell Co., Inc., dba Republic Elevator Co. Elevator Maintenance & Service $14,999 G Gold Coast Tree Service Tree Maintenance $14,999 G
Industrial Boiler Service, Inc. Boiler Service & Repair $14,999 G John S. Bascom, Inc., dba Precision Plumbing-Mechanical Plumbing Service & Repair $14,999 G Joshua Carmichael, dba White Bison Ironworks Metal Fabrication & Repair $14,999 G M.M.E. Serv, Inc., dba ServPro of Thousand Oaks Duct Cleaning $14,999 G Showscapes, Inc., dba Treescapes Tree Maintenance $14,999 G The Willis Corp., dba Ventura County Overhead Door Overhead Door Installation & Repair $14,999 G Valley Flood-Lite Service, Inc., dba AAA Floodlight Sign & Repair Stadium Light Service $14,999 G
White Clover Consulting Services, Inc. Cooling Tower Water Treatment $14,999 G FISCAL IMPACT:

General Fund: Up to $209,986, as needed.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
David Riccardi
Director, Maintenance & Operations
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:DR:sb
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the 2021-2022 Times and Material Maintenance service agreements, as submitted. 10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 30/37 File Attachments
TM Contract Carter Fire Protection Inc. dba Integrated Fire and Safety.pdf (13,322 KB) Professional Services Agreement CJ Seto.pdf (2,603 KB)
TM- Contract Conejo Simi Fire Protection.pdf (2,878 KB) TM Contract Corvus Industries Ltd. FaciliServ.pdf (1,010 KB) TM Contract E.N. Dell Co. dba Republic Elevator.pdf (10,232 KB) TM Contract Gold Coast Tree Service.pdf (512 KB)
TM Contract Industrial Boiler Service Inc..pdf (619 KB) TM Contract John S. Bascom Inc. dba Precision Plumbing-Mechanical.pdf (535 KB) TM Contract Joshua Carmichael dba White Bison Ironworks.pdf (1,361 KB) TM Contract M.M.E. Serv Inc. dba Servpro of Thousand Oaks.pdf (2,378 KB) TM Contract Showscapes Inc. dba Treescapes.pdf (509 KB) TM Contract The Willis Corp. dba Ventura County Overhead Door.pdf (20,973 KB) TM Contract Valley Flood-Lite Services.pdf (12,207 KB)
TM Contract White Clover Consulting Services.pdf (17,019 KB) ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment? INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:AF:lb
File Attachments
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject V. Business Services - Disposal of Surplus and Obsolete Equipment Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approval of the Disposal of Surplus and Obsolete Equipment List, as submitted. 10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 31/37 Obsolete Equipment Board Report 6-1-21.pdf (205 KB)
ISSUE:

Should the Board of Education approve the Workers' Compensation claims for April 2021? INFORMATION:

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period of April 1, 2021, through April 30, 2021.

Claim Number Funding Amount Comments
2093800004 $6,090 Stipulated award with open future medical FISCAL IMPACT:

Workers' Compensation Fund: $6,090
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:GB:mn
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject W. Business Services - Ratification of Workers' Compensation Claims (under $50,000)
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the ratification of the Workers' Compensation Claims for under $50,000, as submitted.

Subject X. Business Services - Approval of Workers' Compensation Claims (over $50,000) 10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 32/37 ISSUE:

Should the Board of Education approve the Workers' Compensation claims that are over $50,000? INFORMATION:

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromises or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case exceeding $50,000 listed below is brought forward for approval:

Claim Number Funding Amount Comments
1793800005 $87,154.22 Compromise and release
FISCAL IMPACT:

Workers' Compensation Fund: $87,154.22
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:

Should the Board of Education approve the agreement with Forensic Analytical Consulting for environmental health consulting? Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Workers' Compensation Claims for over $50,000, as submitted.

Subject Y. Business Services - Approval of Agreement for Environmental Health Consulting with Forensic Analytical Consulting
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Agreement for Environmental Health Consulting with Forensic Analytical Consulting, as submitted.
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 33/37 INFORMATION:

The District took immediate action(s) to the COVID pandemic related to ventilation. Two environmental consultants, both with appropriate credentials and extensive experience with indoor air quality issues, reviewed our response plans, which included the addition of bi-polar ionization equipment in the pre-filter sections of the HVAC equipment. Recently, concerns about ozone production were raised, but the information provided by the manufacturer provided assurance that no appreciable amount of ozone would be produced. Published news articles have reintroduced those concerns and placed into question the adequacy and safety of the ionization systems. The District has moved to disconnect the units until such time when further science-based research is available.

As a follow-up, the District would like to enter into this contract in order to reexamine the current air quality. A review of appropriate air sampling strategies will be included with this assessment.

FISCAL IMPACT:

General Fund: $9,870 (stimulus funds)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
Forensic Analytical Consulting Agreement.pdf (1,948 KB) ISSUE:

Should the Board of Education approve the addendum to the lease agreement with Ventura County Superintendent of Schools for Dean Triggs Educational Center?
INFORMATION:

A lease agreement with Ventura County Superintendent of Schools (Ventura County Office of Education), dated August 26, 1991, for space at Conejo Elementary and Newbury Park High School for County special education classes, offices and other related services will expire on June 30, 2021. The Ventura County Office of Education notified the Conejo Valley Unified School District of its intent to non-renew the agreement for use of the Triggs Center. However, the Triggs Center houses the County operated Medical Therapy Unit (MTU) that provides services to CVUSD students. The County Office of Education has informed CVUSD that a potential new location in Moorpark would be suitable, however, it is not ready for occupancy. This addendum will extend the current agreement for another year or until that facility, or another, is ready.

Subject Z. Business Services - Approval of Addendum to Lease Agreement with Ventura County Superintendent of Schools
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the addendum to the lease agreement with Ventura County Superintendent of Schools, as submitted.
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 34/37 FISCAL IMPACT:

General Fund: n/a
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
Addendum to Lease Agreement VCSS - Dean Triggs.pdf (192 KB) Triggs Lease Agreement 1991-2021.pdf (289 KB)
ISSUE:

Should the Board of Education approve an agreement with Hemet Unified School District for on-call/as-needed transportation services?
INFORMATION:

Hemet Unified School District provides the District, mostly the Westlake High School Choral group, with an experienced and mountain-ready transportation service for their retreats.

FISCAL IMPACT:

General Fund: approximately $11,500
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Richard Villafan
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject AA. Business Services - Approval of Agreement with Hemet Unified School District for On-Call/As-Needed Transportation Services
Meeting Jun 1, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the agreement with Hemet Unified School District for on-call/as-needed transportation services, as submitted.
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 35/37 File Attachments
Hemet USD Transportation Contract 2021-2022.pdf (102 KB)

5. INFORMATION/DISCUSSION ITEMS - GENERAL
Previous agenda item here
File Attachments
Presentation - Student Restroom Concerns.pdf (2,897 KB) ISSUE:

Current market conditions put the District in a favorable position to split the next bond issue into two, one in 2021 and the balance in 2023.

INFORMATION:

The District has $59.8 million in bonds remaining on Measure I. Interest rates remain at all-time lows while the cost of construction continues to escalate. Additionally, the State and Federal COVID responses have given school districts an influx of cash that favor positive financials on school district books which should result in favorable credit agency ratings and, in turn, lower bond yields and ultimately a lower overall cost to taxpayers. One of the most favorable economic factors is the interest rate of taxable bonds as the delta between taxable and non-taxable is very small. Taxable bonds are required in this situation to fund the technology endowment through 2035, far exceeding the 3-year spend down requirement typical of tax-free bonds.

The District's Planning and Facilities Department has been successful in managing projects without the need for external construction management, thereby putting more money into project scope while increasing capacity. Several large projects are underway, including Westlake High School, Newbury Park High School, Colina Middle School, Los Cerritos Middle School, Redwood Middle School, and Sequoia Middle School, that would benefit from accelerated funding to help curb the increase in construction costs. The additional bond issue will remain in line or below the $32.70 per $100k of assessed value threshold set forth in the public presentations during the Measure I campaign.

RECOMMENDATION:

CVUSD Administration recommends a bond issue in 2021 for up to $32 million with the final remaining balance in the Spring of 2023.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Subject A. Presentation: Bathroom Reform Regarding the April 20, 2021 Board of Education Meeting
Meeting Jun 1, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Information
Subject B. Business Services - Measure I: Bond Issuance Meeting Jun 1, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 36/37 Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn

6. ADJOURNMENT
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

Scheduled:

Board Study Session on District councils/committees/taskforces (mid-June 2021) CVUSD mental health services (June 2021)
Equity Task Force (ETF) update (June 2021)
Re-engagement of Reopen & Redesign Committees for feedback (June 2021) Pickleball Courts - community member requested (June 2021) Learning plans/continuance of remote learning options for 2021-22 school year (June 2021) Dates To Be Determined:

Obstacles for non-profits on District facility use
4th, 5th, 6th - Family Life/Curriculum review
BP 1313 - Civility
Cell phone policy/search and seizure
Purpose and expectation of District committees
Technology Committee Report
Adoption of resolution on grading equity
Ongoing:

Recognition of academic and visual/performing arts competitions Addition of curriculum/literature written by diverse authors/incorporation of programs and events to include culture Report on activities/events at the sites in relation to acknowledgment of resolutions Italics - additions from the previous Board meeting.

FUTURE BOARD MEETINGS
June 15, 2021
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks Subject A. Future Board Topics / Activities
Meeting Jun 1, 2021 - Regular Board Meeting
Category 6. ADJOURNMENT
Type Information
Subject B. Adjournment
Meeting Jun 1, 2021 - Regular Board Meeting
Category 6. ADJOURNMENT
Type Procedural
10/8/21, 2:02 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 37/37 For a copy of this agenda and additional information, please visit the CVUSD website.

10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 1/55 Tuesday, June 15, 2021
Regular Board Meeting
DATE: Tuesday, June 15, 2021
4:30 P.M. Closed Session
6:00 P.M. Open Session
Location: 1402 E. Janss Road (Board Room located in CVHS), Thousand Oaks 91362 NOTICE OF OPTIONS FOR MEETING DURING COVID-19 RESTRICTIONS In accordance with the COVID-19 restrictions, members of the public who wish to attend the Board meeting must wear a mask at all times, will be actively screened for COVID-19 symptoms before entering the Board Room, and must comply with the physical distancing requirements. There will be limited seating (in accordance with the physical distancing requirements) for the members of the public wishing to attend and observe the meeting.

You may participate in the meeting by submitting your written comment on a topic in lieu of providing a public comment via email to [email protected] (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 2:00 p.m. on the day of the meeting (Tuesday, June 15, 2021). Board members will review these written comments prior to the Board meeting.

In addition to the written comment opportunities described above, the District will also permit members of the public to address the Board through the following options:
-Via telephone. If you would like to speak on an agenda item, please advise the District by submitting your request to speak via email to [email protected] (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, extension 1101, by no later than 5:00 p.m. the day before the meeting (Monday, June 14, 2021). Members of the public will be required to provide the District with the telephone number where they can be reached to address the Governing Board when the item is being discussed during the Governing Board meeting.
-In person. If you would like to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you would like to address an agenda item, please submit your card prior to the Action portion of the agenda. The information on the speaker cards will assist the Board President in conducting the meeting and is needed for the official minutes. The information on the cards will become public record.

When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.

Thank you!

If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any Subject A. Comments - Public
Meeting Jun 15, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Procedural
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 3/55 item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to [email protected] (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 15, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.

If you wish to register your opinion on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will review these forms following the meeting. (Closed Session Agenda Item Only)
(Closed Session Agenda Item only)
(Closed Session Agenda Item Only)
Subject B. Conference with Legal Counsel - Anticipated Litigation. Significant Exposure to Litigation Pursuant to Government Code §54956.9 (d)(2) and (e)(1). Number of potential cases: 1.

Meeting Jun 15, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
Subject C. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2021020925
Meeting Jun 15, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
Goals Goal N/A
Subject D. Consideration of Student Discipline, Education Code §35146, Action other than expulsion
Meeting Jun 15, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Discussion, Information
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 4/55

2. OPEN SESSION
Subject E. Conference with Real Property Negotiators, Pursuant to Government Code § 54956.8. Property: 2498 Conejo Center Drive, Newbury Park, California. Agency Negotiator: Dr. Victor Hayek, Deputy Superintendent. Negotiating Party:

Perspective Law Group, P.C. on behalf of ARC Investment Group LLC and other potential parties to be determined. Under Negotiations: Price and Terms.

Meeting Jun 15, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
Subject A. Call the Meeting to Order and Roll Call
Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject B. Pledge of Allegiance
Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject C. Announcements from Closed Session and Open Session Procedures Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject D. Approval of the Agenda
Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject E. Report from Student Organization - Gifted and Talented Education District Advisory Council (GATE DAC)
Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Information, Procedural
Subject E. Conference with Real Propy g , § erty Negotiators, Pursuant to Government Code § 54956.8. Property: 2498 Conejo Center Drive, Newbury Park, California. Agency py j , y , Neg y , py p g g y otiator: Dr. Victor Hayek, Deputy Superintendent. Negotiating Party:

Perspective Law Group, P.C. on behalf of ARC Investment Group LLC and other p p, p potential parties to be determined. Under Negotiations: Price and Terms.

Meeting Jun 15, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Information
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 5/55 Report from Gifted and Talented Education District Advisory Council (GATE DAC) Chairperson, Bijaya Eaton The District recognizes outstanding classified employees through an open, District-wide nomination process. Nominations were accepted from May 3 through May 13, 2021, with the intent to recognize those with outstanding contributions above and beyond the call of duty; superior efficiency and productivity in the course of work; initiative taken to learn new technologies, improve work processes and/or excellence in customer service; actions taken with direct impact on and benefit to one’s respective school site, department, division and/or the District, in general. Additional criteria was used pertaining to employment status (non-supervisory and holding a regular classified service position) and a minimum of three (3) years in classified service.

Staff recommend awarding Board recognition for outstanding classified service to the following classified employees:

Steven Davy, Custodian, Ladera STARS Adademy
Laura Hamiter, Licensed Nurse, Redwood Middle School
Alexandra Hansen, Child Nutrition Manager, Sycamore Canyon School John Henrikson, Print Services Specialist, District Operational Center Angela Hughes, Child Care Leader, Wonder Preschool
Michelle Jenks, Human Resources Technician, District Operational Center Gabriela Morales, Paraeducator/Bilingual, Conejo Elementary School Corinne Wakefield, Paraeducator III, Thousand Oaks High School Kimberly Zamorano, Campus Safety Assistant, Colina Middle School The Outstanding Achievement awards will be presented by Jeanne Valentine, Assistant Superintendent, Human Resources and Marina Mihalevsky, Director, Classified Human Resources.

Members of the public will be required to provide the District with the telephone number where they can re reached to Subject F. 2020-2021 Classified School Employees of the Year Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Information
Goals Goal N/A
Subject G. Recognition: Student Trustee Craig, Chairperson, Student District Advisory Committee (SDAC)
Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Information
Subject H. Comments - Public
Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 6/55 address the Governing Board when the item is being discussed. When participating via teleconference, please remember that you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.

Written Public Comments
If you wish to submit a written comment on a topic in lieu of a public comment, you may provide your written comment via email to [email protected] (please indicate the agenda number in the subject line) by no later than 2:00 p.m. on the day of the meeting (June 15, 2021). Board members will review these written comments prior to the Board meeting. The information on these cards will be become a part of the public record.

ISSUE:

Subject I. Comments - Board of Education
Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject J. Comments - Deputy Superintendent
Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject K. Instructional Services - Dashboard Local Indicators Meeting Jun 15, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Discussion, Information
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 7/55 Should the Board of Education receive information on the district’s self-assessment and rating for the California School Dashboard Local Indicators?
INFORMATION:

The State Board of Education approved standards for the local indicators that support Local Education Agencies (LEAs) in measuring and reporting their progress within the appropriate priority area. Staff recommends the Board hear a presentation about the LEA's progress towards the local indicators that will be reported on the Dashboard.

The California School Dashboard is a public tool for stakeholders to understand student progress and achievement in the context of the state’s defined priorities. The Dashboard consists of both State and Local Indicators. Reporting on the Local Indicators requires LEAs to annually measure progress. The district has completed the self-assessment measures on the state’s Local Indicators to be included in the next release of the California School Dashboard. Per the California Department of Education, LEAs must report results to the governing board in a public session prior to posting the information through the Dashboard.

FISCAL IMPACT:

No fiscal impact
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Director of Middle School Education, Instructional Services File Attachments
Draft Presentation_ Progress on Local Indicators - June 15, 2021.pdf (327 KB)

3. ACTION ITEMS - GENERAL
ISSUE:

Should the Board of Education of the Conejo Valley Unified School District approve the 2021/2022 Local Control and Accountability Plan, inclusive of the Budget Overview for Parents? Subject A. Instructional Services - 2021/2022 Local Control and Accountability Plan (LCAP), inclusive of the Budget Overview for Parents
Meeting Jun 15, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
Type Action
Recommended Action Approve the 2021/2022 Local Control Accountability Plan (LCAP), inclusive of the Budget Overview for Parents, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 8/55 INFORMATION:

A public hearing was held for community input on June 1, 2021. Concurrently, the proposed budget was also presented for information and public participation. A copy of the full 2021/2022 LCAP draft is currently posted on the District's website www.conejousd.org and is available for review upon request. Board action adopting the 2021/2022 LCAP will occur on June 15, 2021.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools & Professional Development
MWM:KL
File Attachments
CVUSD 2021-2022 LCAP Updated 6.11.2021.pdf (8,166 KB)
DRAFT LCAP Board Presentation June 1, 2021 (1).pdf (467 KB) Working District Goals for Meeting 05.27.21 - as Presented at Board Study Session.pdf (340 KB) Updated District Goals from 05-27-21 - as Presented and Discussed at Board Study Session - Feedback attached and Goals Included in LCAP.pdf (97 KB)
Subject B. Business Services - 2021-2022 Proposed Budget - General Fund and Ancillary Funds
Meeting Jun 15, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 9/55 ISSUE:

Following a public hearing on June 1, 2021, to receive comment on the 2021-2022 Proposed Budget, should the Board of Education approve the 2021-2022 Proposed Budget?
INFORMATION:

The Education Code requires the Board of Education adopt a budget no later than June 30 for the next fiscal year.

Notice of a Public Hearing must be duly published and posted in accordance with District procedures.

The Proposed Budget is available on this Board of Education meeting agenda and on the District website at www.conejousd.org. The 2021-2022 Budget is based upon revenue projections reflecting the information received from the Governor’s revised 2021-2022 budget proposal. Final State budget numbers are not available at the time of this writing. The Legislature continues to deliberate and make changes to the Governor's proposed budget and must vote on it prior to June 30. The District will report major adjustments at the First Interim Reporting period.

FISCAL IMPACT:

Estimated General Fund Revenues: $198,233,380
Estimated General Fund Expenses: $200,038,067
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
2021-22 Proposed Budget SACS Report.pdf (7,661 KB)
2021-22 Proposed Budget Presentation.pdf (1,463 KB)

Approval of the Minutes:

Regular Meeting of May 18, 2021
Type Action
Recommended Action Approve the 2021-2022 Proposed Budget for the General and Ancillary Funds, as submitted.

Subject A. Board of Education - Approval of Minutes
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent), Minutes
Recommended Action Approve the Board of Education meeting minutes, as submitted. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 10/55 Special Meeting of May 27, 2021
File Attachments
Board Minutes 05.18.21.pdf (67 KB)

05.27.21 Board Minutes.pdf (206 KB)
ISSUE:

Should the Board of Education approve the recommended applicants to serve on the Independent Citizens/ Bond Oversight Committee?
INFORMATION:

Proposition 39 governs the District's general obligation bonds and requires the establishment of an Independent Citizens' Bond Oversight Committee. On November 4, 2014, voters residing within the Conejo Valley Unified School District passed Measure I, a $197,000,000 bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District's schools. Proposition 39 required a 55% supermajority for approval; Measure I was passed with a 65.28% approval rate.

State law requires that after a bond authorized under Proposition 39 passed, the local school Board must appoint an Independent Citizens' Bond Oversight Committee to work with the District.

Pursuant to Education Code Section 15278(b), the purpose of the Independent Citizens' Bond Oversight Committee shall be to inform the public concerning the District's expenditure of Measure I bond proceeds; review expenditure reports produced by the District to ensure that Measure I bond proceeds were expended only for the purpose set forth in Measure I; and present to the Board in a public session, an annual written report outlining their activities and conclusions regarding the expenditure of Measure I bond proceeds.

According to the Bylaws, the members will serve a term of two years, commencing as of the date of appointment by the Board. No member shall serve more than three consecutive terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed. Vacant positions are recruited in accordance with the Bylaws, and the District advertises in the local newspaper, on its website, and in other customary forums, as well as soliciting appropriate local groups for applications. A subcommittee made up of two Board members appointed by the Board President, and the Superintendent, review applications and make recommendations to the Board. The full Board may approve the recommendations. The deadline to submit an application was April 23, 2021, at 12:00 p.m.

There are Committee positions to be filled: Parent/Guardian Representative and Senior Citizens' Organization Representative.

After reviewing the applications and conducting interviews, the subcommittee, comprised of Board Vice President Bill Gorback, Board Clerk Karen Sylvester, and Superintendent Dr. Mark McLaughlin, recommends the Board appoint the following candidates:

Parent/Guardian Representative: Kinsie Flame
Ms. Flame is a parent who currently serves on the District Advisory Council, in addition to also having served on the School Choice Committee, PTA and on various community committees within the Conejo Valley.

Senior Citizens' Organization Representative: Gail Ginell Ms. Ginell served as an original member of the Independent Citizens' Bond Oversight Committee and completed her three-year term from 2015 to 2018. She is excited to return after a three-year absence as These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject B. Board of Education - Approval of Subcommittee's Recommendations for Citizens' Bond Oversight Committee Member Selections
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the subcommittee's recommendations, as submitted. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 11/55 a devoted community member with over 30 years of experience as an accountant, in addition to serving on School Site Council, District Advisory Council (DAC), GATE DAC, and the District Wellness Committee.

FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Mark W. McLaughlin, Ed.D.

Superintendent
MWM:sf
ISSUE:

Should the Board of Education approve the annual renewal contract with Blackboard Inc., as submitted? INFORMATION:

Blackboard Inc. provides the District with services for a mass notification system and mobile communication application integration services. This agreement renews the existing plan for the 2021-22 school year.

FISCAL IMPACT:

Annual cost of $53,488.80 to the General Fund.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kimberly Gold
Coordinator, Communications, Community Engagement and Marketing File Attachments
Blackboard Inc Contract 06.15.21-final.pdf (579 KB)
Blackboard Routing Sheet-signed2.pdf (231 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject C. Communications - Approval of Annual Renewal Contract with Blackboard Inc.

Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the annual renewal contract with Blackboard Inc., as submitted.

1. Certificated Service:

A. Establishment / Modification / Elimination of Positions Order #: R20-319 - R20-322
B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists
Order #: R20-323 - R20-393

2. Certificated Service - Exempt:

A. New Employment / Assignment Change / Change in Status: Exempt Specialists Order #: E20-118

3. Classified Service:

A. Establishment / Modification / Elimination of Positions Order #: C20-419 - C20-425
B. New Employment (Prob to Perm) / Assignment Change / Change in Status Orders #: C20-426 - C20-440
C. Substitute / Provisional / Additional Assignment / Change in Status Orders #: C20-441 - C20-468

4. Classified Service - Exempt:

A. Walk-on Coach
Orders #: E20-451 - E20-457
B. Specialist, Proctor, Student Helper, Others
Orders #: E20-458 - E20-465
File Attachments
Certificated PAO's 6.15.21.pdf (228 KB)
Classified PAO's 6.15.21.pdf (225 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject D. Human Resources - Personnel Assignment Orders Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Personnel Assignment Orders, as submitted.

Goals Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject E. Human Resources - Declaration of Need for Fully Qualified Educators 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 13/55 ISSUE:

Should the Board of Education approve the Declaration of Need for Fully Qualified Educators for the 2021-2022 school year? INFORMATION:

Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position. Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.

Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year before applying for any emergency permits for school personnel.

The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing.

The Assistant Superintendent, Human Resources, has evaluated the current need for teachers with emergency permits in 2021- 2022 and included an estimate of additional needs that may arise during the school year based upon experience. At this time, the District estimates a minimal need for teachers with emergency permits.

FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
File Attachments
Declaration of Need 2021-2022.pdf (1,746 KB)
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Declaration of Need for Fully Qualified Educators for the 2021-2022 school year, as submitted.

Goals Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject F. Instructional Services - Approval of Consolidated Application and Reporting System (CARS) Application for Funding - 2021/2022
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 14/55 ISSUE:

Should the Board of Education authorize the filing of the Spring Collection (Application for Funding) for programs funded through the 2021/2022 Consolidated Application and Reporting System (CARS)? INFORMATION:

Each year, CVUSD must submit an application to the California Department of Education requesting federal funds for the subsequent school year. The signature of the Assistant Superintendent - Instructional Services, assures that the application is in accordance with federal and state laws and that the expenditures from these funding sources are to be used in compliance with Every Student Succeeds Act (ESSA) and associated regulations. Federal guidelines also permit local non-profit private schools to participate with the Local Educational Agencies (LEA’s) in federal programs. Participating eligible schools and allocations are also included in the Spring Collection.

The District is anticipating the following estimated funding entitlements for the 2021/2022 school year. The amounts below reflect allocation projections only based on previous year allocations.

Federal Funds: Title I, Part A: Basic Grant $1,600,000
Title II, Part A: Teacher & Principal Training 325,000
Title III, Part A: Program for LEP Students 195,000
Title IV, Part A: Student Support and
Academic Enrichment 120,000
Total Consolidated Funding $2,240,000
It is necessary to apply for funding each year to continue to receive federal funds intended to supplement the educational programs within the Conejo Valley Unified School District. Title I funds directly support five Conejo Valley Unified School District elementary schools that meet the Title I funding criteria. Title I earmarks funds to improve basic programs and ensure economically and socially disadvantaged students receive equal opportunity for access to a quality education. Examples of actions and services eligible for Title I funding include:

Additional academic support for targeted students
Additional staffing with a focus on improving student outcomes in mathematics and English language arts.

Professional Development
Provide Outreach personnel to increase elementary parent engagement.

Provide a District Title I Social Worker for Title I schools FISCAL IMPACT:

Total of $2,240,000 in federal Title I-IV funding to support our students and staff.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Consolidated Application and Reporting System (CARS) application for funding, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 15/55 ISSUE:

Should the Board of Education approve a Stipulated Agreement for student #1-20/21 SA who was recommended for expulsion commencing on May 20, 2021?
INFORMATION:

On or about May 7, 2021, a student violated the following Education Code:

E.C. 48900 (b) – Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.

A meeting was held with the Student and Parents on May 19, 2021, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parents and Student.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:

Should the Board of Education approve the contracts listed below? INFORMATION:

Subject G. Instructional Services - Stipulated Agreement #1-20/21 SA Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action 1. Approve an educational plan for student 1-20/21 SA effective May 20, 2021, pursuant to the conditions described in the “Stipulated Agreement” signed May 19, 2021.

2. Place student 1-20/21 SA on probationary status through June 11, 2021.

Subject H. Instructional Services - Approval of Contracts Under $5,000 Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the contracts, as submitted. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 16/55 Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.

Company Activity School Amount LCAP Goal Type
AV Masters Promotion RED $2,069.03 1, 3 New
AV Masters Promotion COL $4,435.77 1, 3 New
Lister Party Rentals Promotion RED $ 3,012.65 1, 3 New
The Deluxe Balloon
Co Promotion CAS $949.16 1, 3 New
Balloon Artist 805 Promotion LAD $230.00 1, 3 New
McBain Systems Repair service SCS $600.00 N/A New
Hanna Interpreting
Services Language Interpreters All NTE $3,000 N/A Renewal Kona Ice Promotion LAD TBD 1, 3 New
FISCAL IMPACT:

See above.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
Contract New - AV Masters - RED.pdf (10,277 KB)
Contract New - Lister Party Rentals - RED.pdf (7,682 KB) Contract New - The Deluxe Balloon Co - CAS.pdf (2,069 KB) Contract New - Balloon Artist 805- LAD.pdf (3,635 KB)
Contract New - McBain Systems - SCS.pdf (1,057 KB)
Contract New - AV Masters - COL.pdf (3,760 KB)
Contract Renewal - Hanna Interpreting.pdf (508 KB)
Contract New - Kona Ice - LAD.pdf (2,534 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject I. Instructional Services - Approval of Renewal Contract - EdFiles Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 17/55 ISSUE:

Should the Board of Education approve the renewal contract with EdFiles? INFORMATION:

EdFiles provides a high security electronic storage system for Conejo Valley Unified School District's student records. The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster.

FISCAL IMPACT:
$5,865.00 funded from the Instructional Services budget.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
Contract Renewal - Ed Files.pdf (562 KB)
ISSUE:

Should the Board of Education approve the renewal Memorandum of Understanding (MOU) between the Ventura Unified School District as the Local Education Agency for the Ventura County Indian Education Consortium and the Conejo Valley Unified School District as a Partner District? INFORMATION:

The purpose of the Memorandum of Understanding is to create and confirm an effective working relationship between the Partner District (CVUSD) and the Ventura Unified School District (VUSD). This MOU also provides the means by Recommended Action Approve the renewal contract with EdFiles, as submitted.

Subject J. Instructional Services - Approval of Renewal Memorandum of Understanding Between Ventura Unified School District and Conejo Valley Unified School District Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal memorandum of understanding between Ventura Unified School District and Conejo Valley Unified School District, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 18/55 which VUSD and the Partner District will maintain a collaborative relationship to ensure interagency services to Partner District students and families. VUSD will provide basic services to eligible Indian Education students and provide services at Partner District schools through the district-supported format to include individual/small group lessons to support cultural identity and awareness for eligible Native American students, or classroom presentations on Native American themes.

FISCAL IMPACT:
$9,446.90 to be paid out of Title I, Title IIA, and Indian Education funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
CVUSD and VUSD MOU - Indian Education.pdf (98 KB)
ISSUE:

Should the Board of Education approve the renewal of the licensing agreement with IXL Learning (Grades 2-8) for the 2021-22 school year?
INFORMATION:

The purchase of IXL Learning licenses will provide access for all students in Grades 2-8 to address learning loss and learner acceleration in mathematics. Math IXL was successfully used by some elementary and middle schools this school year and is strongly recommended based on feedback. Math IXL uses a comprehensive assessment to pinpoint students' individual grade level proficiency in mathematics, and then takes students on a personalized learning action plan based on the needs of the student. Math IXL provides teachers with updated assessment data on individual students and trends for the entire class. Math IXL can also be used in-class for teachers who can assign concepts that relate directly to the current instruction content for both whole group and small group instruction.

FISCAL IMPACT:

Subject K. Instructional Services - Approval of Renewal of Licensing Agreement - IXL Learning
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal IXL Learning licensing agreement, as submitted.

Should the Board of Education approve the Zoom Video Conferencing Platform renewal contract? INFORMATION:

The Zoom Video Conferencing Platform provides a way for staff, students, and the community to interact virtually in a social distancing environment. This contract will allow for CVUSD staff to have the subscriptions necessary to provide live virtual direct instruction, host staff meetings, and provide live community-based webinars.

FISCAL IMPACT:
$45,125 to be paid for by ELOG funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject L. Instructional Services - Approval of Renewal Contract - Zoom Video Conferencing Platform
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Zoom Video Conferencing Platform renewal contract, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 20/55 Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
File Attachments
Zoom Contract.pdf (775 KB)
ISSUE:

Should the Board of Education approve the new contract with The Career Hub? INFORMATION:

The Career Hub will be providing students and employers with a centralized connection hub for high quality work-based learning activities. All students will benefit from experiences critical to building the employability skills essential for future workforce needs.

The Career Hub brings together a network of schools, colleges, and employers, creating more equitable access to high quality work-based learning opportunities for students. Employers engage and post opportunities for students which allow the relationship between education and workforce to be explored by students.

FISCAL IMPACT:
$39,000 to be paid for by CTEIG funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject M. Instructional Services - Approval of New Contract - The Career Hub Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new Career Hub contract, as submitted.

Should the Board of Education approve the new MasteryConnect Subscription for the 2021-2022 school year? INFORMATION:

MasteryConnect is a standards-based, mastery-based system for formative and benchmark assessment. The primary focus of MasteryConnect is to help educators use data (not simply collect data) for the purpose of helping students and improving instructional practice. MasteryConnect is owned by Instructure (the parent company of Canvas) and integrates seamlessly into Canvas.

FISCAL IMPACT:
$88,550.00 out of 0DTW
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High School Education & Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:lh
File Attachments
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject N. Instructional Services- Approval of New Contract - MasteryConnect Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new MasteryConnect Agreement for subscriptions, as submitted.

Should the Board of Education approve a contract amendment with Fulcrum Learning Systems, Inc.? INFORMATION:

The Stand Proud Program, which is facilitated by Fulcrum Learning Systems, has provided (Session 2) which included an additional day of programming of Virtual Leadership and Team Development at each elementary school site.

FISCAL IMPACT:
$37,000.00 from 0FSP
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:lh
File Attachments
Fulcrum Amendment 060321.pdf (286 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject O. Instructional Services - Approval of Fulcrum Learning, Inc. Contract Amendment Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the contract amendment with Fulcrum Learning Systems, Inc., as submitted.

Goals Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject P. Instructional Services - Approval of School Time Schedules for 2021/2022 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 23/55 ISSUE:

Should the Board of Education approve the recommended school time schedules for the 2021/2022 school year? INFORMATION:

Each year, the Board of Education approves the school time schedules for the District. Attached is a list of the proposed school time schedules for the 2021/2022 school year. Revisions for the 2021/2022 school year are highlighted in bold print. The adjusted hours have been reviewed by the District Auditor to ensure that instructional minutes meet requirements.

FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by:

Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
File Attachments
School Time Schedules 21-22.pdf (25 KB)
ISSUE:

Should the Board of Education approve the overnight trip request listed below for the 2021 summer break? This trip is contingent upon changes to the CDPH/VCPH guidance to allow overnight sleeping arrangements for people that do not live within the same household.

Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the school time schedules for 2021/2022, as submitted.

Goals Goal N/A
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject Q. Instructional Services - Overnight Trip Request - Summer Trips Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the overnight trip request, as submitted.

Below is a listing of all sites that have requested overnight trips if the CDPH/VCPH guidance changes as stated above.

SchoolSport/ActivityTrip Name/Location Trip Dates # of students attending
WHS Cheer UCA Cheer
Camp/Anaheim, CA
8/3/21 -
8/6/21 62
FISCAL IMPACT:

All events will be paid for by Booster Club funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Should the Board of Education approve the renewal contract with enVision Consulting Group, Inc.? INFORMATION:

Subject R. Student Services - Approval of Renewal Contract - enVision Consulting Group, Inc.

Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal contract with enVision Consulting Group, Inc., as submitted.

Goals Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 25/55 enVision Consulting Group, Inc. began working with CVUSD in 2017 to assist with updating the Annual Notice of Parents’ Rights and Responsibilities annually, and in 2019, began supporting with the Discipline Policy as well. Student Support Services staff and enVision Consulting collaborate on a regular basis to ensure that the CVUSD Annual Notice encompasses all required policy and procedure notifications. enVision Consulting staff is extensively trained on legislative updates and on what is required to be included in the Annual Notice. Student Support Services staff provides all CVUSD Board Policy updates to be included, and has the opportunity to edit any/all sections based on CVUSD’s needs.

FISCAL IMPACT:
$4,200.00 over three years paid from Student Support Services' funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Support Services
MWM:LAM:SA:kp
File Attachments
enVision Consulting signed by vendor May 2021.pdf (2,243 KB) ISSUE:

Should the Board of Education approve a new contract for residential treatment center placement for Student #30-20/21? INFORMATION:

Special Education classes and services for Student #30-20/21 cannot be met by the District and/or County at this time.

Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 5/04/2021 through 6/30/2021. The total cost for this residential treatment center placement is These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject S. Student Services - New Contract for Residential Treatment Center Placement for Student #30-20/21
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve a new contract for residential treatment center placement for Student #30-20/21, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 26/55 $28,568.00, less reimbursement (from SELPA Mental Health Fund) of $21,982.00, and less District income of $1,084.00. The total District cost is $5,502.00.

FISCAL IMPACT:

Special Education Fund: $5,502.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:

Should the Board of Education approve a new contract for residential treatment center placement for Student #31-20/21? INFORMATION:

Special Education classes and services for Student #31-20/21 cannot be met by the District and/or County at this time.

Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 3/16/2021 through 6/30/2021. The total cost for this residential treatment center placement is $56,429.62, less reimbursement (from SELPA Mental Health Fund) of $45,834.40, and less District income of $2,138.90. The total District cost is $8,456.32.

FISCAL IMPACT:

Special Education Fund: $8,456.32
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Subject T. Student Services - New Contract for Residential Treatment Center Placement for Student #31-20/21
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve a new contract for residential treatment center placement for Student #31-20/21, as submitted.

Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:

Should the Board of Education approve the renewal contract with EdFiles? INFORMATION:

EdFiles will provide a high security electronic storage system for Conejo Valley Unified School District's student records for special education students. The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster.

FISCAL IMPACT:
$5,616.00 funded from the Special Education Data Storage budget.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
File Attachments
EdFiles Agreement 10200_Indep Contractor-Prof Services (002).pdf (828 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject U. Student Services - Approval of Renewal Contract - EdFiles Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal contract with EdFiles, as submitted.

Should the Board of Education approve the Ventura County Plan for Expelled Pupils Triennial Update, June 2021? INFORMATION:

In July 1996, California Education Code section 48926 mandated that “each county superintendent of school in counties that operate community schools pursuant to section 1980, in conjunction with superintendents of school districts within the county shall develop a plan for providing educational services to all expelled pupils in that county. The plan shall be adopted by the governing board of each school district within the county and by the county board of education.” Section 48926 also directs the Superintendent of Public Instruction to submit a triennial update of that plan. The Board of Education approved the Seventh Triennial Update of the Ventura County Plan for Expelled Pupils in 2018.

The June 2021 Triennial Update of the Ventura County Plan for Expelled Pupils represents the eighth iteration of such an agreement between the Conejo Valley Unified School District (CVUSD) and the Ventura County Office of Education (VCOE). The agreement is an effective alternative to a district-operated community day school. Although the agreement codifies reciprocal responsibilities between CVUSD and VCOE relating to the placement of expelled students, it allows for continued district-level autonomy and flexibility in determining educational alternatives for expelled students.

FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Shauna Ashmore,
Director, Student Support Services
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:SA:kp
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject V. Student Services - Approval of Ventura County Plan for Expelled Pupils Triennial Update, June 2021
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Ventura County Plan for Expelled Pupils Triennial Update, June 2021, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 29/55 File Attachments
VCOE Plan for Expelled Students 2021-2024 5_18_2021.pdf (2,009 KB) ISSUE:

Should the Board of Education approve and authorize the issuance of the Conejo Valley Unified School District election of 2014 general obligation bonds series D and actions related thereto? INFORMATION:

The District currently has $59.8 million in bonds remaining on Measure I. Interest rates remain at all-time lows while the cost of construction continues to escalate. Additionally, the State and Federal COVID responses have given school districts an influx of cash that favor positive financials on school district books which should result in favorable credit agency ratings and, in turn, lower bond yields and ultimately a lower overall cost to taxpayers. One of the most favorable economic factors is the interest rate of taxable bonds as the delta between taxable and non-taxable is very small. Taxable bonds are required in this situation to fund the technology endowment through 2035, far exceeding the 3-year spend down requirement typical of tax-free bonds.

FISCAL IMPACT:

Bond Measure I: estimated $32,000,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Subject W. Business Services - Authorizing the Issuance of CVUSD Election of the 2014 General Obligation Bonds Series D and Actions Related Thereto Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Authorize the Issuance of CVUSD Election of 2014 General Obligation Bonds Series D and Actions Related Thereto, as submitted.

An election was held in the Conejo Valley Unified School District on November 4, 2014, for the issuance and sale of general obligation bonds (the "Bonds") of the District for various purposes in the maximum amount of $197,000,000 (the "Measure I"). On June 25, 2015, the District issued the first series of bonds pursuant to Measure I in the principal amount of $37,199,279.10. On June 28, 2018, the District issued the second series of bonds pursuant to Measure I in the principal amount of $50,000,000. On November 19, 2020, the District issued the third series of bonds pursuant to Measure I in the principal amount of $49,995,000.

The District now desires to issue the fourth series of bonds under Measure I in an amount not-to-exceed $32,000,000 (the "Bonds"). The Bonds are being authorized for sale for the purpose of providing funds to finance projects approved by Measure I and to pay the costs of issuing the Bonds.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 30/55 File Attachments
DRAFT - Authorizing Conejo Valley USD (Election of 2014 General Obligation Bonds (Series D Series D-1).pdf (1,089 KB)
ISSUE:

Should the Board of Education approve Resolution #20/21-43: Authorizing the Sale of 2498 Conejo Center Drive to ARC Investment Group, LLC?
INFORMATION:

On September 28, 2000, the City of Thousand Oaks deeded the real property located at 2498 Conejo Center Drive, Thousand Oaks (the "Property") to the District for the District's maintenance and operations facility. The District later determined that relocating its maintenance and operations facility to an existing building site would be more economical than constructing a new building. The Property remains unimproved and vacant.

On April 27, 2004, the District's surplus property advisory committee recommended that the District declare the Property "surplus". If property is declared surplus, then it is determined not to be needed for school classroom buildings. On June 21, 2011, the District's Board of Education ("Board") approved the recommendation and declared the Property to be surplus.

Subsequently, the District offered the Property for lease, sale, or exchange in compliance with the certain requirements set forth in the Government Code and Education Code. Although no public entities expressed interest in the Property, individuals and entities within the private sector did. Over the next several years, in compliance with various statutory procedures, the Board accepted offers on the Property, negotiated purchase and sale agreements, and entered into escrow multiple times. Each of those escrows were later terminated by the buyers.

Recently, ARC Investment Group, LLC ("ARC") offered to purchase the Property for $9,651,330. Under direction from the Board of Education, the District's administration and ARC engaged in contract negotiations for the potential disposition of the Property.

Those negotiations have culminated in the document entitled "Purchase and Sale Agreement and Joint Escrow Instruction, dated June 15, 2021" (the "Purchase Agreement"), which is attached to Resolution #20/21-43.

The District has endeavored to sell or exchange the Property for approximately ten years. Several prior buyers elected to terminate escrow due to the presence of volcanic rock on the Property, which had the potential to adversely affect their development plans.

In contrast, ARC conducted its due diligence prior to submitting an offer, and has determined that the volcanic rock will not impact its project. Moreover, ARC has already satisfied itself with the condition of title for the Property.

Closing will occur within six months to provide the buyer time to pursue certain development entitlements with the City of Thousand Oaks. The Purchase Agreement contemplates the possibility of no more than two 90-day extensions of the closing date.

The Board retains sole and absolute discretion to grant or deny any extension request.

Finally, this Resolution affirms the District's prior compliance with the statutory surplus property procedures (pursuant to Education Code Sections 17464(f) and 35160.1(a), which collectively do not require the District to repeat the surplus property procedures) and the District's previous finding that the disposition of the Property is exempt from CEQA (pursuant to California Public Resources Code Sections 21083 and 21084 and California Code of Regulations Section 15312, which sets forth a categorical exemption for the disposition of surplus government property).

Subject X. Business Services - Approval of Resolution #20/21-43: Authorizing the Sale of District Real Property to ARC Investment Group, LLC and Finding Sale Exempt from CEQA and in Compliance with Surplus Property Procedures Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Resolution #20/21-43: Authorizing the Sale of District Real Property to ARC Investment Group, LLC and Finding Sale Exempt from CEQA and in Compliance with Surplus Property Procedures, as submitted.

Subject X. Business Services - App g roval of Resolution #20/21-43: Authorizing the Sale of District Real Property to ARC Investment Group, LLC and Finding Sale Exempt from p y p, CEQA and in Compliance with Surplus Property Procedures Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Resolution #20/21-43: Authorizing the Sale of District Real Property to ARC Investment Group, LLC and Finding Sale Ex g empt from CEQA and in Compliance with Surplus Property Procedures, as submitted.

ISSUE:

Should the Board of Education approve Resolution #20/21-43: Authorizing the Sale of 2498 Conejo Center Drive to ARC Investment Group, LLC?
INFORMATION:

The Board retains sole and absolute discretion to grant or deny any extension request.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 31/55 FISCAL IMPACT:

The purchase price is $9,651,330. The buyer will pay a $40,000 non-refundable deposit to be released upon opening of escrow. The buyer must pay the District $90,000 per extension (if granted). The deposit, and any extension fees, are applicable to the purchase price. District expenses include legal fees, which should be offset in part by the deposit and any extension fees, and escrow fees.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
RES 2021-43 - Authorizing Sale of Real Property to ARC Investment Group LLC.pdf (835 KB) ISSUE:

Should the Board of Education adopt Resolution #20/21-35: Approval of Education Protection Account (EPA) Spending Plan for 2021-2022?
INFORMATION:

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2021, temporarily increased the state's sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.

The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA's revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.

General administration refers to agency-wide administrative activities including governing board, superintendent, and district-level fiscal, personnel, and central support services.

School administration refers to activities concerned with directing and managing the operation of a particular school.

Subject Y. Business Services - Approval of Resolution #20/21-35: Education Protection Account (EPA) Spending Plan for 2021-2022
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Resolution #20/21-35: Education Protection Account (EPA) Spending Plan for 2021- 2022, as submitted.

FISCAL IMPACT:

The purchase price is $9,651,330. The buy pp er will pay a $40,000 non-refundable deposit to be released upon opening of y p ppg escrow. The buyer must pay p (g the District $90,000 per extension (if granted)p . The deposit, and any extension fees, are applicable to the purchase price. District expenses include legal fees, which should be offset in part b pp p p y the deposit and any extension fees, and escrow fees.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
RES 2021-43 - Authorizing Sale of Real Property to ARC Investment Group LLC.pdf (835 KB) 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 32/55 Instructional administration refers to activities for assisting instructional staff in planning, developing, and evaluating the process of providing learning experiences for students.

The language of Proposition 30 requires that each LEA "...shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in an open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."
Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent. The Conejo Valley Unified School District has always allocated EPA funds toward certificated teacher salaries and proposes to do the same for 2021-22.

A public hearing was held on June 1, 2021.

FISCAL IMPACT:

General Fund: $3,526,924 allocated to certificated salaries Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
2021-35 RES - EPA Spending Plan.pdf (552 KB)
ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of May 2021? INFORMATION:

FISCAL IMPACT:

Subject Z. Business Services - Approval of Transfer of Funds - May 2021 Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Transfer of Funds Summary for May 2021, as submitted. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 33/55 Change to Fund Balance: $3,941,499
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
Transfer of Funds - May 2021.pdf (466 KB)
ISSUE:

Should the Board of Education approve the ratification of the warrant lists for May 2021? INFORMATION:

The warrant summary for May includes warrants paid for the period of May 1, 2021, through May 31, 2021.

Expenditures outlined in the attachments are in accordance with the 2020/2021 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

FISCAL IMPACT:

As per the attached reports.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject AA. Business Services - Ratification of Warrants - May 2021 Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the ratification of the warrant lists for May 2021, as submitted. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 34/55 File Attachments
Payroll Class-Cert - May 2021.pdf (57 KB)
Warrant List - May 2021.pdf (256 KB)
ISSUE:

Should the Board of Education accept the donations and gifts as listed on the May 1 to May 31, 2021, gift and donation report? INFORMATION:

Total deposited to the General Fund on this report: $40,002.87 Total deposited to the General Fund for 2020-21: $462,683.02 Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
2020-2021 Gifts Log - May 2021.pdf (106 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject BB. Business Services - Acceptance of Donations/Gifts Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Accept the donations/gifts, intended location and purpose, as submitted.

Subject CC. Business Services - Approval of Resolution #20/21-41: Establish the Student Activity Fund 08
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 35/55 ISSUE:

Should the Board of Education approve Resolution #20/21-41: Establish the Student Activity Fund - Fund 08? INFORMATION:

In January 2017, the Governmental Accounting Standards Board investigated fiduciary activities in an effort to enhance the consistency and comparability of fiduciary activity reporting by state and local governments. Subsequently, FCMAT issued a Fiscal Alert based on GASB 84 in May 2020 recommending ASB and similar accounts be considered "governmental accounts" subject to audit. In response, the District is addressing this compliance issue by establishing Fund 08 for Student Activity Funds. Fund 08 is to be used to account for the financial activities of the District's student body associations that do not meet the definition of fiduciary under the new governmental accounting standard (GASB 84).

FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
RES 2021-41 - Establish the Student Activity Fund 08.pdf (116 KB) ISSUE:

Should the Board of Education adopt Resolution #20/21-36: Approval of Appropriation Transfers for Fiscal Year 2021-2022? INFORMATION:

In order to allow for the normal flow of business, it is necessary that the attached Resolution for appropriation transfers for the 2021-2022 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.

FISCAL IMPACT:

N/A
Type Action (Consent)
Recommended Action Approve Resolution #20/21-41: Establish the Student Activity Fund 08, as submitted.

Subject DD. Business Services - Approval of Resolution #20/21-36: Approval of Appropriation Transfers for Fiscal Year 2021-2022
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Adopt Resolution #20/21-36: Approval of Appropriation Transfers for Fiscal Year 2021-2022, as submitted.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 36/55 Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
RES 2021-36 - Appropriation Transfers 21-22.pdf (60 KB) ISSUE:

Should the Board of Education adopt Resolution #20/21-37: Approval of Expense Transfers for the 2021-2022 Fiscal Year? INFORMATION:

In order to allow for the normal flow of business, it is necessary that the attached Resolution for expense transfers for the 2021- 2022 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.

FISCAL IMPACT:

N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of
Victor P. Hayek, Ed.D.

Subject EE. Business Services - Resolution #20/21-37: Approval of Expense Transfers for the 2021-2022 Fiscal Year
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Adopt Resolution #20/21-37: Approval of Expense Transfers or the 2021-2022 fiscal year, as submitted.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 37/55 File Attachments
RES 2021-37 - Expense Transfers 21-22.pdf (53 KB)
ISSUE:

Should the Board of Education adopt Resolution #20/21-38: Approval of Inter-fund Transfers for the 2021-2022 Fiscal Year? INFORMATION:

In order to allow for the normal flow of business, it is necessary that the attached Resolution for inter-fund transfers for the 2021- 2022 fiscal year be approved and forwarded to the Ventura County Office of Education. Continuing reports will be provided to the Board of Education on a regular basis reflecting inter-fund transfers.

FISCAL IMPACT:

N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
RES 2021-38 - Interfund Transfers 21-22.pdf (66 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject FF. Business Services - Approval of Resolution #20/21-38: Approval of Inter-fund Transfers for the 2021-2022 Fiscal Year
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Adopt Resolution #20/21-38: Approval of Inter-fund Transfers for the Fiscal Year 2021-2022, as submitted.

Subject GG. Business Services - Approval of Resolution #20/21-39: Approval of Temporary Loans Between District Funds for the 2021-2022 Fiscal Year 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 38/55 ISSUE:

Should the Board of Education adopt Resolution #20/21-39: Approval of Temporary Loans Between District Funds for the 2021- 2022 Fiscal Year?
INFORMATION:

In order to meet cash flow needs, it is necessary that the attached resolution for temporary loans between District funds be approved for the 2021-2022 fiscal year. In accordance with Education Code Section 42603, this transfer shall be accounted for as temporary borrowing between funds or accounts and shall not be available for appropriation or be considered income to the borrowing fund or account. Continuing reports will be provided to the Board of Education on a regular basis reflecting cash transfers.

FISCAL IMPACT:

N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
RES 2021-39 - Temporary Loans Between District Funds 21-22.pdf (63 KB) ISSUE:

Should the Board of Education adopt Resolution #20/21-40: Approval of Year-End Budget Transfers for Fiscal Year 2020-2021? Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Adopt Resolution #20/21-39: Approval of Temporary Loans Between District Funds for the 2021-2022 Fiscal Year, as submitted.

Subject HH. Business Services - Approval of Resolution #20/21-40: Approval of Year-End Budget Transfers for Fiscal Year 2020-2021
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Adopt Resolution #20/21-40: Approval of Year-End Budget Transfers for Fiscal Year 2020- 2021, as submitted.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 39/55 INFORMATION:

At the close of the school year, the District, with the consent of the Board of Education, may request the County Superintendent of Schools to make any transfers between the undistributed reserve and any expenditure classification or classifications as necessary to permit the payment of obligations the District incurred during the school year. Any necessary transfers made will be brought to the Board of Education for approval at the next regularly scheduled meeting following the required transfer.

FISCAL IMPACT:

N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:ST:mn
File Attachments
RES 2021-40 - Year-End Budget Transfers 20-21.pdf (60 KB) ISSUE:

Should the Board of Education approve a blanket authorization for Contract Change Orders not to exceed statutory limits for summer construction work?
INFORMATION:

Pursuant to Public Contract Code 20118.4, the Board of Education may authorize changes to Public Works Contracts without the formality of securing bids if the cost does not exceed ten percent (10%) of the original contract price or the legal bid limit of $15,000, whichever amount is greater. Normal practice is to present all contractual changes which fall under these parameters to the Board of Education for approval as they occur. However, the brief time frame allocated for summer work and the summer schedule of Board meetings impacts the ability of the Business Services department to authorize payments for work performed on a timely basis. It is therefore requested that the Board of Education provide blanket authorization to the Business Services department to process change orders which do not exceed the statutory limits set forth in Public Contract Code 20118.4. This authorization would be granted only for the period of June 1, 2021, through September 30, 2021.

FISCAL IMPACT:

Subject II. Business Services - Approval of Blanket Authorization for Contract Change Orders Not to Exceed Statutory Limits for Summer Construction Work Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the blanket authorization for contract change orders not to exceed statutory limits for summer construction work, as submitted.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 40/55 Change orders; if required, cannot exceed the statutory limit of ten percent (10%) of contract value or $15,000 (whichever amount is greater) under this authorization.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:TM:mn
ISSUE:

Should the Board of Education approve the Annual Signature Authorization for the 2021-2022 fiscal year? INFORMATION:

Education Code Section 42633 requires that at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agents authorized to sign orders, warrants, contracts, documents, etc. A statement of authorized agents, along with a verified signature, must be filed with School Business and Advisory Services of the Ventura County Office of Education, as any changes occur.

FISCAL IMPACT:

N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
Authorized Signatures 2021-2022.pdf (93 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject JJ. Business Services - Approval of Annual Signature Authorization for the 2021- 2022 Fiscal Year
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Annual Signature Authorization form for 2021-2022 fiscal year, as submitted. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 41/55 ISSUE:

Should the Board of Education approve the contracts for legal services for July 1, 2021 through June 30, 2022? INFORMATION:

From time to time, the District requires the assistance of legal firms for consultation and representation for District matters. The District relies on a number of different law firms depending on specialty, history of the District, and general knowledge of related matters. The following legal firms are presented for 2021-2022 (in alphabetical order):

1. Atkinson, Andelson, Loya, Ruud & Romo

2. Burke, Williams & Sorensen, LLP

3. Dannis Woliver Kelley

4. Fagen, Friedman & Fulfrost, LLP

5. Hatch & Cesario

6. Myers, Widders, Gibson, Jones & Feingold, LLP
FISCAL IMPACT:

Varies depending on use.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
Legal Panel 21-22.pdf (149 KB)
Atkinson Andelson Loya Ruud Romo Agreement.pdf (39 KB)
Burke Williams & Sorensen Agreement.pdf (108 KB)
Dannis Woliver Kelley Agreement.pdf (74 KB)
Fagen Friedman & Fulfrost Agreement.pdf (180 KB)
Hatch & Cesario Agreement.pdf (1,193 KB)
Myers Widders Gibson Jones & Feingold Agreement.pdf (286 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject KK. Business Services - Approval of Agreements for Legal Services Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the agreements for legal services for the fiscal year 2021-2022, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 42/55 ISSUE:

Should the Board of Education approve participation in bids/contracts of other public agencies, (school districts, cities and government agencies), cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, when applicable, for the 2021-2022 fiscal year? INFORMATION:

Many public agencies and other school districts agree to permit school districts to "piggyback" on their bids and contracts. This allows for cooperative purchasing by many state agencies. Purchases made by this authorization are typically for supplies, equipment, consumable materials, furniture and miscellaneous items. This does not preempt a school district the right to bid and procure on its own, but provides alternate resources. Authorization to participate does not include facilities improvement, construction or Public Works projects.

Per Public Contract Code 20118.2(a): Due to the highly specialized and unique nature of technology, telecommunications, related equipment, software, and services, because products and materials of that nature are undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations of the school district, it is in the public's best interest to allow a school district to consider, in addition to the price, factors such as vendor financing, performance reliability, standardization, life-cycle costs, delivery timetables, support logistics, the broadest possible range of competing products and materials available, fitness of purchase, manufacturer's warranties, and similar factors in the award of contracts for technology, telecommunications, related equipment, software and services. This section only applies to procurement, and not construction. Subsections of PPC 20118.1 and 20118.2(d) authorize school districts to procure such products through competitive negotiations.

FISCAL IMPACT:

Varies dependent on use
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:AF:mn
Subject LL. Business Services - Approval of Participation in Bids/Contracts of Other Public Agencies, Cooperative, Purchasing Contracts (Piggyback), California Multiple Awards Schedule (CMAS), and Other Approved California State Contracts, When Applicable, for the 2021-2022 Fiscal Year
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the participation in bids/contracts of other public agencies, cooperative, purchasing contracts, CMAS, and other approved California State contracts for the 2021-2022 fiscal year.

Subject MM. Business Services - Maintenance & Operations Department - Approval of Time and Materials Maintenance Agreements for 2021-2022
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 43/55 File Attachments
TM Contract - A.R.M. Glass Windows Inc. dba Preferred Glass Windows.pdf (721 KB) TM Contract - American Environmental.pdf (27,047 KB)
TM Contract - GMS Elevator Services.pdf (2,236 KB)
TM Contract - Low Voltage Solutions.pdf (8,803 KB)
TM Contract - Magnum Fence Security Inc.pdf (11,116 KB) ISSUE:

Should the Board of Education approve the time and materials agreements listed below for the period of July 1, 2021, to June 30, 2022?
INFORMATION:

Vendor Service
Not to Exceed
Amount
Funding Source
A.R.M. Glass & Windows, Inc., dba Preferred Glass &
Windows Window & Glass Repair $14,999 General
American Environmental Group Environmental Testing $14,999 General GMS Elevator Services Elevator Maintenance & Service $30,000 General Low Voltage Solutions, Inc. Fire Panel Service & Repair $14,999 General Magnum Fence & Security, Inc. Fence Repair & Replacement $14,999 General Pacific Coast Sound & Communication, Inc., dba PacifiCom Intercom Systems Service & Repair $14,999 General Pape Material Handling, Inc. Scissor/Fork Lift Service $14,999 General Ron O'Brien & Troy Corley, dba Bee Specialist Bee & Hive Removal $14,999 General SCP Distributors, LLC, dba Lincoln Aquatics Pool Equipment Repair $14,999 General Taft Electric Company Electrical Service & Repair $14,999 General FISCAL IMPACT:

General Fund: Up to $164,991, as needed
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
David Riccardi
Director, Maintenance & Operations
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:DR:sb
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the 2021-2022 time and materials maintenance service agreements, as submitted.

Goals Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 44/55 TM Contract - Pacific Sound Communications Inc., dba PacifiCom.pdf (5,802 KB) TM Contract - Pape Material Handling.pdf (5,857 KB)
TM Contract - Ron O'Brien Troy Corley, dba Bee Specialist.pdf (580 KB) TM Contract - SCP Distributors LLC, dba Lincoln Aquatics.pdf (705 KB) TM Contract - Taft Electric Company.pdf (712 KB)
ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report? INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of May 12, 2021, through June 9, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:
2020/2021
General Fund: $2,664,042.21
Cafeteria Fund: $7,131.04
Deferred Maintenance Fund: $52,194.00
Bond Measure I: $546,376.13
Bond Measure I Endowment: $101,212.79
TOPASS Fund: $1,259,616.00
Worker Compensation Fund: $87,154.22
2021/2022
General Fund: $5,155,338.83
Adult Education Fund: $85,496.00
Child Development Fund: $18,500.00
Deferred Maintenance Fund: $30,700.00
Bond Measure I: $1,195,013.52
Developer Donation Fund #2: $20,475.00
Worker Compensation Fund: $1,500,000.00
Health & Welfare Fund: $22,056,554.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Subject NN. Business Services - Approval of Purchase Order Report (PO's exceeding $5,000)
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the over $5,000 Purchase Order Report, as submitted. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 45/55 Deputy Superintendent, Business Services
MWM:VPH:AF:ls
Location Description Location Description Location Description 000 District Office 190 Sequoia 44D Fiscal Services
010 Acacia 195 Sycamore Canyon 45D Technology Services
020 Aspen 200 TOHS 46D Purchasing
030 Banyan 220 University 49D Risk Management
040 Colina 230 Walnut 50D Maintenance & Operations
050 Conejo ES 245 Century Academy 54D Grounds
060 CVHS 24D Special Ed 55D Middle School Instruction
070 Cypress 250 Weathersfield 56D High School Instruction 080 Glenwood 260 Westlake ES 59D Planning & Facilities
100 Ladera 270 WHS 84D Student Support Services
105 Lang Ranch 280 Westlake Hills BRK BreakThrough
110 Los Cerritos 28D Instructional Services CND Child Nutrition 120 Madrona 290 Wildwood CVAD Conejo Valley Adult Ed
135 EARTHS 29D Elementary Instruction NCS Neighborhood City Center 140 Maple 37D Superintendent PSC Printing Services Center 160 NPHS 41D Personnel TRAN Transportation
17W Park Oaks Central Kitchen 42D Classified Personnel WHNP Central Warehouse 180 Redwood 43D Business Services
File Attachments
PO Board Report 5K+ 6-15-21.pdf (220 KB)
ISSUE:

Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report? INFORMATION:

The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of May 1, 2021, through May 31, 2021, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

FISCAL IMPACT:

General Fund: $318,831.65
Adult Education: $16,307.12
Child Development Fund: $4,897.88
Cafeteria Fund: $171.06
Deferred Maintenance Fund: $5,305.79
Bond Measure I: $17,907.64
Bond Measure I Endowment: $33,638.20
Worker Compensation Fund: $5,156.31
Private Purpose Trust Fund: $2,000.00
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject OO. Business Services - Ratification of Purchase Order Report (PO's under $5,000) Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the ratification of the under $5,000 Purchase Order Report, as submitted. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 46/55 Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Should the Board of Education approve the disposal of surplus and obsolete equipment? INFORMATION:

Subject PP. Business Services - Disposal of Surplus and Obsolete Equipment Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Disposal of Surplus and Obsolete Equipment List, as submitted. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 47/55 FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:AF:lb
File Attachments
Obsolete Equipment Board Report - 6-15-21.pdf (415 KB)
ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:

Site Contract Date Type* Project Description
Major Project #
Purchase Order
Number
Contract Amount
Funding Source
Newbury Park HS Apr 28, 2021 MMR New PAC Lighting B21-01025 $20,728.23 GF Site CTE
Earths Magnet School Apr 8, 2021 MMR Waste and Water to Portables MP20/21-513-EAR
B21-01004 $39,397
MI
Newbury Park HS Aug 3, 2020 MMR Athletic Field & Parking Lot – Electrical B21-00614 $133,500
MI
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation FISCAL IMPACT:

Bond Measure I: $172,897
General Fund (CTE): $20,728.33
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject QQ. Business Services - Notices of Completion
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the execution and filing of a Notice of Completion for the contracts, as listed. 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 48/55 ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Precision Plumbing~Mechanical, for the plumbing and mechanical portion of the project at Westlake High School? INFORMATION:

On July 14, 2020, the Conejo Valley Unified School District entered into a contract with Precision Plumbing~Mechanical, for the plumbing and mechanical portion of the project at Westlake High School. During the course of construction, additional work became necessary.

Due to a change in the sink depths, a shorter tailpiece was required, thus causing the inability to procure a p-trap tie into the acid waste lines as indicated, and confirmed by the Mechanical Engineer, causing a complete re-route of the condensate lines for all HVAC units, and terminating into drywells outside the building footprint. The change order represents the cost for the work listed, subsequently requiring an increase to the original contract amount. Reference purchase order B21-00596.

The original budgeted amount for the plumbing-mechanical was $990,000.00.

Original contract amount: $932,921
Change order this request: $7,187
New contract amount: $940,108
FINANCIAL IMPACT:

Bond Measure I: $7,187
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.

Subject RR. Business Services - MEASURE I - Change Order: New STEM Building – Westlake High School – Precision Plumbing~Mechanical
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Change Order 1 to modify the contract with Precision Plumbing~Mechanical, as submitted.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 49/55 Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
File Attachments
06 15 21 - CO1 - WHS STEM Bldg - Precision.pdf (360 KB) ISSUE:

Should the Board of Education approve the Workers' Compensation claims for May 2021? INFORMATION:

Claim Number Funding Amount Comments
1793800039 $5,220 Stipulated award with open future medical FISCAL IMPACT:

Workers' Compensation Fund: $5,220
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.

Subject SS. Business Services - Ratification of Workers' Compensation Claims (under $50,000)
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the ratification of the Workers' Compensation Claims for under $50,000, as submitted.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 50/55 Deputy Superintendent, Business Services
MWM:VPH:GB:mn
ISSUE:

Should the Board of Education authorize the allocation from Undesignated General Funds to make restroom improvements in response to student concerns?
INFORMATION:

On April 20, 2021, CVUSD students presented results from surveys on Disrict restrooms. In response, the District followed up on concerns and presented a response plan on June 1, 2021, that included the installation of vape detectors, feminine product dispensers, partitions, and other improvements at an estimated cost of $200,000. Upon authorization, the District will allocate the funds and commence with the plan.

FISCAL IMPACT:

General Fund: $200,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:

Subject TT. Business Services - Authorization to allocate $200,000 from Undesignated General Funds to Make Restroom Upgrades
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Authorize the allocation from Undesignated General Funds to make restroom improvements in response to student concerns.

Subject UU. Business Services - Approval of Excess Workers' Compensation Insurance (Renewal) Coverage with Arch Insurance Company
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the agreement for Excess Workers' Compensation Insurance coverage with Arch Insurance Company, as submitted.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 51/55 Should the Board of Education approve the Excess Workers' Compensation Insurance coverage with Arch Insurance Company? INFORMATION:

The Conejo Valley Unified School District is self-insured for Workers' Compensation insurance. The District absorbs the first $750k of any claim and carries excess coverage should a claim be significant enough to exceed the threshold. The District worked with our broker and solicited quotes from multiple carriers. Arch Insurance Company had the most competitive quote.

FISCAL IMPACT:

Workers' Compensation Fund: $158,189
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:GB:mn
File Attachments
21-22 Excess Workers' Comp Proposal.pdf (770 KB)
ISSUE:

Should the Board of Education approve the agreement with the Ventura County Office of Education for the ESCAPE Financial and Payroll/Personnel System?
INFORMATION:

The Ventura County Office of Education (VCOE) hosts the financial and payroll/personnel system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the operations of the District, without interruption.

FISCAL IMPACT:

Fees are based on Actual Daily Attendance (ADA) and will be invoiced and payable by no later than December 2021.

Current estimate: $203,241
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject VV. Business Services - Approval of Agreement for the ESCAPE Financial and Payroll/Personnel System Between the Ventura County Office of Education and the Conejo Valley Unified School District for the 2021-2022 Fiscal Year Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the agreement for the ESCAPE Financial and Payroll/Personnel System between the Ventura County Office of Education and the District for the 2021-2022 fiscal year, as submitted.
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 52/55 Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
2021-2022 ESCAPE Financial & Payroll-Personnel Contract.pdf (151 KB) ISSUE:

Should the Board of Education approve the agreement with the Ventura County Office of Education for the Q SIS Hosting Service? INFORMATION:

The Ventura County Office of Education (VCOE) hosts the student information system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the operations of the District, without interruption.

FISCAL IMPACT:

Pending contract from VCOE
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
2021-22 Q SIS Agreement.pdf (245 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject WW. Business Services - Approval of Agreement for the Q SIS Hosting Service Between the Ventura County Office of Education and the Conejo Valley Unified School District for the 2021-2022 Fiscal Year
Meeting Jun 15, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the agreement for the Q SIS Hosting Service between the Ventura County Office of Education and the District for the 2021-2022 fiscal year, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action 10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 53/55

5. INFORMATION/DISCUSSION ITEMS - GENERAL
Presentation by Dr. Heather Chamberlin-Scholle, Mental Health Services Coordinator, and Dr. Lisa A. Miller, Assistant Superintendent, Student Services
File Attachments
June 15, 2021 Mental Health Services.pdf (471 KB)
Presentation by Equity Task Force Members
File Attachments
June 15, 2021 Equity Task Force Board of Education.pdf (404 KB) Presentation by Dr. Lisa A. Miller, Assistant Superintendent, Student Services File Attachments
2021 - 22 CVUSD Advisory Council - Task Force - Committee Meetings and Communication Structure.pdf (126 KB) items.

Subject A. Presentation: Mental Health Supports
Meeting Jun 15, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion, Information
Subject B. Presentation: Equity Task Force
Meeting Jun 15, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion, Information
Subject C. Presentation: 2021 -2022 CVUSD Advisory Councils / Task Forces / Committee Meetings and Communication Structure
Meeting Jun 15, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion, Information
Subject D. Presentation: Feedback from our Reopen & Redesign Committees Meeting Jun 15, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion, Information
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 54/55 File Attachments
Reopen and Redesign Committee Feedback - DRAFT.pdf (96 KB) File Attachments
Board Presentation 6.15.2021 - Learning Plan Preference Survey Results - DRAFT.pdf (371 KB)

6. ADJOURNMENT
Current Board topic requests with anticipated date(s) to bring information back to the Board:

Scheduled:

Facility Use (August 2021)
Student Restroom follow-up (August 2021)
Budget/LCAP Committee - recommendation follow-up (August/September 2021) 4th, 5th, 6th - Family Life/Curriculum review (August/September) Adoption of resolution on grading equity (September/October) Dates To Be Determined:

BP 1313 - Civility
Cell phone policy/search and seizure
Review of Independent Study BP/AR
Sixth Grade Independent Study PE
Ongoing:

Subject E. Presentation: Learning Plan Preference Survey Results and Updated Guidance from State
Meeting Jun 15, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion, Information
Subject A. Future Board Topics / Activities
Meeting Jun 15, 2021 - Regular Board Meeting
Category 6. ADJOURNMENT
Type Information
Subject B. Adjournment
10/8/21, 2:00 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 55/55

FUTURE BOARD MEETINGS
August 10, 2021
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks For a copy of this agenda and additional information, please visit the CVUSD website.

Meeting Jun 15, 2021 - Regular Board Meeting
Category 6. ADJOURNMENT
Type Procedural
[LEFT BLANK INTENTIONALLY]

10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 1/44 Tuesday, October 5, 2021
Regular Board Meeting
DATE: Tuesday, October 5, 2021
5:30 P.M. Closed Session
6:00 P.M. Open Session
Location: Via teleconference (Zoom Webinar)
In alignment with AB 361, the Board of Education will host its scheduled meeting on October 5, 2021:
- To watch Open Session in real time via Zoom webinar, please register at: https://conejousdorg.zoom.us/webinar/register/WN_s3RNCbjaRlaynqKUxpNTRw - To watch via the internet live stream, please visit: http://www.conejousd.org/Board-ofEducation/Board-Meeting-Videos-Watch-Live (slight delay) - The meeting can also be watched via regular broadcast on television (slight delay) Members of the public may speak on an agenda item or during the Public Comments portion of the Board meeting on an item that is not listed on the agenda through the following options:
- On Closed Session agenda items via Zoom Webinar: https://conejousdorg.zoom.us/webinar/register/WN_Myb-gycPRlqFFOK6rCGaJQ (in real time) - Please note that Closed Session requires a separate registration from the Open Session portion, as it is a separate webinar. Attendees can request to provide public comments during Closed Session, but will be removed from the remainder of Closed Session meeting after the public comments session has ended.
- On Open Session agenda items via Zoom Webinar:
https://conejousdorg.zoom.us/webinar/register/WN_s3RNCbjaRlaynqKUxpNTRw (in real time) Zoom Webinar participation instructions: After you register, you will receive an email with the teleconference meeting link. To request to speak on an agenda item or during the Public Comments portion of the agenda in real time, you must be signed into the teleconference and use the "Raise Hand" function when the Board reaches the agenda item that you would like to address. To use the "Raise Hand" function, attendees must click on the Raise Hand icon. When it is your turn to speak, you will be notified to unmute yourself, during which time you will have three (3) minutes to speak.

During your speaking time, your profile name will be displayed for all attendees. After the three (3) minute speaking allotment, you will be placed back into a muted status but will still remain as a teleconference attendee during Open Session.
- Via telephone (at the time the Board reaches the agenda item):

If you would like to speak on an agenda item or during Public Comments, please advise the District by submitting your request to speak via email to [email protected] (please indicate the agenda number in the subject line) or by calling the Superintendent's Office at (805) 497-9511, extension 1101, by no later than 3:00 p.m. the day of the meeting (Tuesday, October 5, 2021).

Speakers will be asked to provide a phone number where they can be reached to address the Board when their item is being discussed during the Board Meeting.

When speaking (Zoom Webinar or telephone), you are participating in an official meeting of the District's Governing Board. Disruptive individuals will be disconnected.

Please present your comments in a factual, respectful, and dignified manner that models how we 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 2/44 expect our children to participate in the democratic process. Know that your comments may be heard by students who are present in this room or students who may watch the broadcast of this meeting.

Public comments will be limited to three minutes. On those occasions where there is an unusually large number of requests to speak, the President of the Board may make the decision to decrease the time for individual speakers and/or the total time. - Written Comment:

You may also participate in the meeting by submitting your written comment on a topic in lieu of providing a public comment via email to [email protected] (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 3:00 p.m. on the day of the meeting (Tuesday, October 5, 2021). Board members will review these written comments prior to the Board meeting.

Thank you!

1. CLOSED SESSION
(On Closed Session Agenda Items Only)
(Closed Session Agenda Item Only)
Subject A. Comments - Public
Meeting Oct 5, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Procedural
Subject B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2021060438
Meeting Oct 5, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Action, Information
Goals Goal N/A
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 3/44 Government Code section 54956.8.

Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to grant authority to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease.

However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its negotiators, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate.

For purposes of this section, negotiators may be members of the legislative body of the local agency.

For purposes of this section, “lease” includes renewal or renegotiation of a lease.

Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.

2. OPEN SESSION
Subject C. Conference with Real Property Negotiators, Pursuant to Government Code §54956.8. The agency negotiator is Dr. Victor P. Hayek, Deputy Superintendent. The discussion item is price and terms of payment regarding 2000 La Granada Dr., Thousand Oaks, California 91362. Negotiating Parties: Conejo Valley Unified School District; MATES Charter School
Meeting Oct 5, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Discussion, Information
Subject D. Conference with Real Property Negotiators, Pursuant to Government Code § 54956.8. Property: 2498 Conejo Center Drive, Newbury Park, California. Agency Negotiator: Dr. Victor Hayek, Deputy Superintendent. Negotiating Party:

Perspective Law Group, P.C. on behalf of ARC Investment Group LLC and other potential parties to be determined. Under Negotiations: Price and Terms.

Meeting Oct 5, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Discussion, Information
Government Code section 54956.8.

For purposes of this section, negotiators may be members of the legislative body of the local agency.

For purposes of this section, “lease” includes renewal or renegotiation of a lease.

Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.

Subject A. Call the Meeting to Order and Roll Call
Subject D. Conference with Real Propy g , § erty Negotiators, Pursuant to Government Code § 54956.8. Property: 2498 Conejo Center Drive, Newbury Park, California. Agency py j , y , Neg y , py p g g y otiator: Dr. Victor Hayek, Deputy Superintendent. Negotiating Party:

Perspective Law Group, P.C. on behalf of ARC Investment Group LLC and other p p, p potential parties to be determined. Under Negotiations: Price and Terms.

Meeting Oct 5, 2021 - Regular Board Meeting
Category 1. CLOSED SESSION
Type Discussion, Information
Government Code section 54956.8.

For purposes of this section, negotiators may be members of the legislative body of the local agency.

For purposes of this section, “lease” includes renewal or renegotiation of a lease.

Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 4/44 Student Board Reporters:

Century Academy – Harry Esau
Conejo Valley High School – Anneth Carrillo
Newbury Park High School – Edyn Stepler
Thousand Oaks High School – Sara Nguyen
Westlake High School – Samantha Wildman
Meeting Oct 5, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject B. Pledge of Allegiance
Meeting Oct 5, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject C. Announcements from Closed Session and Open Session Procedures Meeting Oct 5, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject D. Approval of the Agenda
Meeting Oct 5, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject E. Reports from Student Reporters
Meeting Oct 5, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Information
Subject F. Comments - Public
Meeting Oct 5, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject G. Comments - Board of Education
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 5/44 Pursuant to the Brown Act, the Board of Education cannot enter into formal discussion with individuals making public comments to the Board. The Board cannot take action on any issues raised during public comments that are not on the meeting agenda. Individual Board members may respond to public comments during the Individual Board Member’s Comments section of the agenda.

3. ACTION ITEMS - GENERAL
ISSUE:

Should the Board of Education adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?
INFORMATION:

Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.

As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.

Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks). In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.

A public hearing was held for community input on September 14, 2021. Board action adopting Resolution #21/22-02 will occur on October 5, 2021.

FISCAL IMPACT:

Meeting Oct 5, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject H. Comments - Superintendent
Meeting Oct 5, 2021 - Regular Board Meeting
Category 2. OPEN SESSION
Type Procedural
Subject A. Instructional Services - Approval of Resolution #21/22-02 - Pupil Textbook and Instructional Materials
Meeting Oct 5, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
Type Action (Consent), Public Hearing
Recommended Action Approve Resolution #21/22-02 - Pupil Textbook and Instructional Materials, as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 6/44 Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds and Local Control Funding Formula allocations.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Assistant Superintendent, Instructional Services
State and Federal Program Coordinator
MWM:KL:ab
File Attachments
2021 Textbook Resolution.docx.pdf (124 KB)
ISSUE:

Should the Board of Education adopt a proclamation declaring October 23 through October 31, 2021, as Red Ribbon Week in the Conejo Valley Unified School District?
INFORMATION:

Californians launched the Red Ribbon campaign in 1985 for Drug Free Youth. The purpose of the campaign is to draw attention to the need to eliminate the demand for illegal drugs. Red Ribbon Week also provides an opportunity to discuss drug-free choices and positively model for students by encouraging parents, staff, and students to wear symbolic red ribbons.

FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by:

Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject B. Instructional Services - Approval of Resolution #21/22-03 - Red Ribbon Week Proclamation
Meeting Oct 5, 2021 - Regular Board Meeting
Category 3. ACTION ITEMS - GENERAL
Type Action (Consent)
Recommended Action Approve Resolution #21/22-03 for Red Ribbon Week, as submitted.

Goals Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 7/44 File Attachments
Red Ribbon Proclamation.pdf (87 KB)

Approval of the Minutes:

Regular Meeting of September 14, 2021
File Attachments
Board Minutes 09.14.21.pdf (211 KB)

1. Certificated Service:

A. Establishment / Modification / Elimination of Positions Order #: No Items
B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education, Teachers, School Psychologists
Order #: R21-249 - R21-257

2. Certificated Service - Exempt:

A. New Employment / Assignment Change / Change in Status: Exempt Specialists These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject A. Board of Education - Approval of Minutes
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent), Minutes
Recommended Action Approve the Board of Education meeting minutes, as submitted.

Subject B. Human Resources - Personnel Assignment Orders Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Personnel Assignment Orders, as submitted.

Goals Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 8/44 Order #: E21-052 - E21-074

3. Classified Service:

A. Establishment / Modification / Elimination of Positions Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status Orders #: C21-255 - C21-310
C. Substitute / Provisional / Additional Assignment / Change in Status Orders #: C21-311 - C21-321

4. Classified Service - Exempt:

A. Walk-on Coach
Orders #: E21-200 - E21-219
B. Specialist, Proctor, Student Helper, Others
Orders #: E21-220 - E21-274
File Attachments
Certificated PAOs 10.5.21.pdf (185 KB)
Classified PAOs 10.5.21.pdf (271 KB)
ISSUE:

Should the Board of Education approve a Student Teaching Field Placement or Internship Agreement with Alliant International University, Inc.?
INFORMATION:

Alliant International University, Inc. has established an approved program of special training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing and assessing/assessment of students and classes. The District has the supervision needed by Alliant International University, Inc. trainees as part of their practical learning experience.

FISCAL IMPACT:

None
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject C. Human Resources - Approval of Student Teacher or Internship Agreement with Alliant International University, Inc.

Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the agreement with Alliant International University, Inc. for Student Field Placement or Internship, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 9/44 Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
File Attachments
Alliant SFPA or Intern 10.1.21 - 12.31.24.pdf (205 KB)
ISSUE:

Should the Board of Education approve the Ventura County Interdistrict Transfer Memorandum of Understanding with Ventura County Districts?
INFORMATION:

In May 2011, in response to AB 2444 and changes to EC 46600, all school districts in Ventura County (with the exception of Las Virgenes Unified) entered into an Interdistrict Transfer Memorandum of Understanding (MOU). This MOU was developed in order to provide districts of attendance with the means to revoke an interdistrict transfer agreement for various agreed upon reasons, including poor attendance, lack of appropriate discipline, or academic achievement, but not including issues relative to districts of attendance. Per the provisions of EC 46600, these interdistrict master agreements are valid for a period of five years. As the Interdistrict Transfer MOU has now expired, it is appropriate that districts adopt a subsequent five-year master agreement covering school years 2021-2022 through 2025-2026.

Staff is recommending that the Board approve the Interdistrict Transfer Memorandum of Understanding with Ventura County Districts.

FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject D. Instructional Services - Approval of Interdistrict Transfer Memorandum of Understanding with Ventura County Districts
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Interdistrict Transfer Memorandum of Understanding with Ventura County Districts, as submitted.
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 10/44 File Attachments
VC Interdistrict MOU Final May 2021.pdf (3,450 KB)
ISSUE:

Should the Board of Education approve the contracts listed below? INFORMATION:

Company Activity School Amount LCAP Goal Type
Brainpop Instructional software ETS $2,950.00 1 Amendment ACCO Brands Laminator Maintenance LRE $456.24 1 Renewal Snapology Robotics LAD $4,800.00 1 New
Smartest EDU Software License WHS $3,449.00 1 Renewal
FISCAL IMPACT:

See above.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
File Attachments
Contract Amendment - Brainpop - ETS.pdf (287 KB)
Contract Renewal - ACCO Brands - LRE.pdf (1,288 KB)
Contract - Snapology - LAD.pdf (2,428 KB)
Contract Renewal - Smartest EDU - WHS.pdf (2,808 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject E. Instructional Services - Approval of Contracts Under $5,000 Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the contracts under $5,000, as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 11/44 ISSUE:

Should the Board of Education approve the renewal contract with Green Knight Security, Inc. for Thousand Oaks High School? INFORMATION:

Green Knight Security, Inc. will provide services related to the student body of Thousand Oaks High School. Green Knight Security, Inc. will be used as the private security during all events requiring security during the 2021/2022 school year.

FISCAL IMPACT:
$15,651.00 to be paid for by Thousand Oaks High School ASB.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High Schools
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
File Attachments
Green Knight Security Contract 9-2021.pdf (3,456 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject F. Instructional Services - Approval of Renewal Contract with Green Knight Security for TOHS
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal contract with Green Knight Security, Inc., as submitted.

Goals Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject G. Instructional Services - Approval of Renewal Contract - All It Takes 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 12/44 ISSUE:

Should the Board of Education approve the renewal contract with All It Takes for Newbury Park High School's DATA Academy? INFORMATION:

All It Takes will provide a teambuilding program bridging difference and building appreciation to work effectively and successfully together over the term of the academy. This teambuilding day will equip the DATA Academy students with the skills to develop their personal best in the areas of: accountability, resilience, independent problem-solving, self-efficacy, sense of community/teamwork, and acceptance using the Notice, Choose, Act framework.

FISCAL IMPACT:
$5,500.00 to be paid by The California Partnership Academy Grant Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High School Education
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
File Attachments
All It Takes Contract 2021.pdf (1,265 KB)
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal contract for All It Takes, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject H. Instructional Services - Approval of Renewal Contract - Pegleg Entertainment - WHS
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 13/44 ISSUE:

Should the Board of Education approve a renewal contract with Pegleg Entertainment for Westlake High School? INFORMATION:

Pegleg Entertainment will provide services related to the Associated Student Body at Westlake High School for the 2021 Homecoming events. Pegleg Entertainment will provide event planning, entertainment, DJ and a stage package.

FISCAL IMPACT:
$27,500 to be paid for by ASB funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Should the Board of Education approve the contract with The Core Collaborative, Inc.? INFORMATION:

Recommended Action Approve the renewal contract with Pegleg Entertainment, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject I. Instructional Services - Approval of Contract - The Core Collaborative, Inc.

Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the contract with The Core Collaborative, Inc., as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 14/44 The Core Collaborative specializes in expanding holistic, learner-centered systems and provides educators with the structures to build Professional Learning Communities (PLCs). The Core Collaborative supports the implementation of Impact Teams, which are a type of PLC. The Impact Team model is a systematic framework that involves students, educators, and families in every aspect of the learning process. It provides teams of educators (PLCs) with the structures needed to cultivate collective efficacy and shift the conversation from teaching to learning. The Core Collaborative will enter into a contract with Sequoia Middle School to provide the staff with training and support through Impact Teams. The focus of the training will be on EAA classroom protocol and Peer Power.

FISCAL IMPACT:
$10,000.00 paid from Site Instructional budget (0010) and $9,427.50 paid from District Professional Learning budget (0EEF), total cost $19,427.50.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Sonia Wilson, Ed.D.

Director, Middle School Education
On behalf of,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KM:SW:ch
File Attachments
Routing sheet - Core Collaborative approved.pdf (82 KB) Core Collaborative contract.pdf (1,385 KB)
ISSUE:

Should the Board of Education appoint a Career Technical Education (CTE) Advisory Committee to develop recommendations to the program and to provide a liaison between the District and potential employers? These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject J. Instructional Services - Approval of Career Technical Education Advisory Committee
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Career Technical Education Advisory Committee, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 15/44 INFORMATION:

The Conejo Valley Unified School District currently receives grant funding for career technical education courses through the State of California’s Vocational Education Basic Grant Award from the U.S. Department of Education under the Carl D. Perkins Career and Technical Education Improvement Act of 2006. Each school district participating in a career technical education program must have a Board approved career technical education advisory committee to develop recommendations to the program and to provide a liaison between the District and potential employers. The committee shall consist of one or more representatives of the general public knowledgeable about the disadvantaged, students, teachers, business, industry, school administration, and the field office of the Employment Development Department (EDD). (EC 8070).

Recommended Career Technical Education Advisory Committee Members:

1. Director of High Schools: Mr. Brian Mercer

2. Director of Special Education: Ms. Erika Johnson

3. Local Business Owner: Mr. Terry McCallum

4. Conejo Schools Foundation: Ms. Paula Nathan

5. President/CEO, Greater Conejo Valley Chamber of Commerce: Ms. Danielle Borja

6. Workforce Development Chair, Workforce Investment Board of Ventura County (EDD): Mr. Peter Zierhut

7. Director, Career Education Center/ROP: Ms. Laurie Arnold

8. Principal, Career Education Center/ROP: Ms. Marty McGrady

9. Workforce Education Coalition: Ms. MaryBeth Jacobsen

10. CVUSD Career Education Coordinators: Mr. Nick Guerin (NPHS), Ms. Ashley Cooper (TOHS), and Dr. Laurie Looker (WHS)

11. High School Counselor: Ms. Tina Coleman (NPHS)

12. CVUSD CTE teachers: Mr. Kyle Scalise (CVHS), TBD (NPHS), Ms. Erika Rousseve (TOHS), TBD (WHS)

13. CVUSD CTE students: Amanda Mayling (TOHS), Hayley Gadsby (WHS), TBD (NPH)

14. CVUSD Parents: Ms. Mindy Vanderlip (TOHS), Ms. Lori Gadsby (WHS), TBD (NPHS)

15. CTE Articulation Committee Chair: Mr. Jason Klinger

16. C.I.T.Y. Internship Program: Ms. Rachel Wagner

17. Board of Education members: Ms. Karen Sylvester and Ms. Cindy Goldberg FISCAL IMPACT:

None.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject K. Instructional Services - Overnight Trip Requests Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 16/44 ISSUE:

Should the Board of Education approve the overnight trip requests listed below? These trips are contingent upon changes to the CDPH/VCPH guidance.

INFORMATION:

Below is a listing of all sites that have requested overnight trips.

SchoolSport/ActivityTrip Name/Location Trip Dates # of
Students Funding
WHS Choir Idyllwind Winter Camp/Idyllwild, CA 11/5 - 7
2021 70 Boosters
WHS Choir A Class Act Idyllwild/Idyllwild, CA 1/14 - 16 2022 12 Boosters
TOHS Boys
Basketball
Rancho Mirage
Tournament/Rancho Mirage, CA
12/27-30
2021 24 Boosters
FISCAL IMPACT:

All events will be paid for by Booster Club funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
File Attachments
WHS A Class Act Idyllwild - Choir.pdf (489 KB)
WHS Idyllwild Winter Camp - Choir.pdf (500 KB)
TOHS Rancho Mirage Tourney - BBBall.pdf (627 KB)
Recommended Action Approve the overnight trip requests, as submitted.

Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject L. Instructional Services - Approval of New Board Policy 5131.8 - Mobile Communication Devices
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 17/44 ISSUE:

Should the Board of Education approve new Board Policy 5131.8 – Mobile Communication Devices? INFORMATION:

This new policy reflects new law (AB 272) which authorizes boards to limit or prohibit student use of smartphones while at school or while under the supervision and control of a district employee, except under specified circumstances (i.e., in an emergency, with permission of teacher or administrator, when directed by student's health care provider, when required by student's individualized education program). Policy also addresses reasonable search of students' mobile communication devices, employees' authority to confiscate a device, and discipline for off-campus use of a mobile communication device which poses a threat of danger to the safety of students, staff, or district property or substantially disrupts school activities. Existing CVUSD Board Policy and Administrative Regulation 5131 on “Conduct” does provide limited guidance on mobile communication devices, which is now detailed further with this proposed new policy.

FISCAL IMPACT:

None.

RED-Existing Notes
Red/Bold-NEW GAMUT Notes
Black/Bold-NEW GAMUT Language
Black/Bold/Italics- NEW CVUSD Language
Blue/Bold/Italics- CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
File Attachments
BP 5131.8 Mobile Communication Devices.pdf (127 KB)
Type Action (Consent)
Recommended Action Approve new Board Policy 5131.8 - Mobile Communication Devices, as submitted.

Goals Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject M. Student Services - Approval of Amendments to Board Policy and Administrative Regulation 5145.12 - Search and Seizure
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 18/44 ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5145.12 - Search and Seizure, as submitted?
INFORMATION:

Updates to Board Policy and Administrative Regulation 5145.12 - Search, and Seizure, have been made to reflect current law and to protect the health, safety, and welfare of Conejo Valley Unified School District's personnel and pupils.

FISCAL IMPACT:

None
LEGEND:

Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:SA:kp
File Attachments
CVUSD BP 5145.12 Revised.pdf (119 KB)
CVUSD AR 5145.12 Revised.pdf (121 KB)
Type Action (Consent)
Recommended Action Approve the amendments to Board Policy and Administrative Regulation 5145.12 - Search and Seizure, as submitted.

Subject N. Student Services - Approval of Contracts for Residential Treatment Center Placements
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 19/44 ISSUE:

Should the Board of Education approve the contracts for Residential Treatment Center Placements as listed below? INFORMATION:

Special Education classes and services for the students listed below cannot be met by the District and/or County at this time.

Therefore, in order to provide placement for the students at the recommended educational setting, a contract number must be established for the 21/22 school year. The costs for these Residential Treatment Center Placements are as follows:

Contract # Contract Period Placement Cost Less SELPA Reimbursement Less ADA Fiscal Impact
from Special Ed
Fund
13-21/22 8/16/21-6/30/22 $158,076.00 $124,410.00 $5449.80 $28,216.20 14-21/22 7/02/21-6/30/22 $164,080.00 $121,940.00 $7178.50 $34,961.50 15-21/22 7/01/21-6/30/22 $290,780.75 $252,762.50 $5860.00 $32,158.25 16-21/22 8/17/21-6/30/22 $208,576.43 $169,478.00 $5537.30 $33,561.13 FISCAL IMPACT:
$128,897.08 from the Special Education Budget
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
Recommended Action Approve the contracts for Residential Treatment Center Placements, as submitted.

Subject O. Student Services - Approval of Amended Contract - Jennifer Mayer Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 20/44 ISSUE:

Should the Board of Education approve the amended contract with Jennifer Mayer? INFORMATION:

This amended contract will allow Jennifer Mayer to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $250.00.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
File Attachments
JMayer Amendment 1 9-8-21 (1).pdf (201 KB)
Mayer, Jennifer IEE Contract fully executed.pdf (3,787 KB) ISSUE:

Should the Board of Education approve a renewal contract with Soliant Health, LLC? Recommended Action Approve the amended contract with Jennifer Mayer, as submitted.

Subject P. Student Services - Approval of Renewal Contract with Soliant Health LLC Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the renewal contract with Soliant Health, LLC, as submitted.

Soliant Health, LLC is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education-related services positions as vacancies arise. Conejo Valley Unified School District's Special Education Department and the Student Support Services Department will enter into a contract with Soliant Health, LLC to hire temporary staff to fill vacant school related service positions.

FISCAL IMPACT:

The estimated Fiscal Impact is $150,000.00 from Special Education funds allocated for positions funded for the 2021/2022 school year.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
File Attachments
Contract- Conejo Valley Personal-Pro SVS.pdf (1,121 KB) ISSUE:

Should the Board of Education approve a new contract with SoCal Psychology Center? INFORMATION:

This contract will allow SoCal Psychology Center to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $5,000.00.

Subject Q. Student Services - Approval of New Contract - SoCal Psychology Center Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new contract with SoCal Psychology Center, as submitted.

Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
File Attachments
SoCal Psychology Center Contract Board_Redacted.pdf (7,039 KB) ISSUE:

Should the Board of Education approve a new contract with Innovative Speech and Language Pathology, DBA:OMIX Therapies?
INFORMATION:

This contract will allow Innovative Speech and Language Pathology, DBA:OMIX Therapies to provide assessment and support services to a student enrolled in our District.

FISCAL IMPACT:

Special Education Fund: $8,400.00.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Erika Johnson
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject R. Student Services - Approval of New Contract - Innovative Speech and Language Pathology, DBA:OMIX Therapies
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the new contract with Innovative Speech and Language Pathology, DBA:OMIX Therapies, as submitted.

Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
File Attachments
Mirzadeh, Dr. Odelia CVUSD IEE Contract Signed1_Redacted.pdf (330 KB) ISSUE:

Should the Board of Education approve the Certificate for Compliance for 2020-2021 TOPASS? INFORMATION:

The District receives Redevelopment Agency (RDA) pass-through funds from the City of Thousand Oaks Redevelopment Agency.

These funds are to be used for projects at District sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass-through funds directly from the County Treasurer instead of the City of Thousand Oaks.

The TOPASS Agreement requires an annual compliance report. The District is required to certify that funds have been expended in compliance with the 1984 agreement.

FISCAL IMPACT:

TOPASS Fund: $2,606,080
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
TOPASS Certification for Compliance 2021-10-05.pdf (180 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject S. Business Services - Approval of 2020-2021 TOPASS Annual Compliance Report Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Certificate for Compliance for 2020-2021 TOPASS, as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 24/44 ISSUE:

Should the Board of Education approve the 2021-2022 Thousand Oaks Plan to Assist School Sites (TOPASS) expenditure plan? INFORMATION:

The District receives Redevelopment Agency (RDA) pass-through funds from the City of Thousand Oaks Redevelopment Agency.

The TOPASS Agreement requires that each year, the School District submit a list of projects/expenditures to the City for consideration. The proposed list for the 2021-2022 fiscal year is attached.

FISCAL IMPACT:

TOPASS Fund: $1,603,489
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
2021-10-05 BDR - TOPASS Projects List 2021-22.pdf (58 KB) ISSUE:

Subject T. Business Services - Approval of 2021-2022 TOPASS Expenditure Plan Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the 2021-2022 TOPASS expenditure plan, as submitted.

Subject U. Business Services - Approval of New Agreement with Cooperative Strategies Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the agreement with Cooperative Strategies, as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 25/44 Should the Board of Education approve the agreement with Cooperative Strategies for census update to trustee areas? INFORMATION:

Cooperative Strategies, LLC shall provide consulting services for the Conejo Valley Unified School District to assist in the evaluation of existing voting areas with the 2020 Census Data and potential adjustments to such voting areas as a result of updated data.

FISCAL IMPACT:

General Fund: Assessment of voting areas and 2020 Census: $4,500 plus (up to) $450 in expenses. If necessary, adjust voting areas: $9,500 plus (up to) $950 in expenses.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
Cooperative Strategies Agreement.pdf (250 KB)
ISSUE:

Should the Board of Education approve the agreements listed below for maintenance services for the period of July 1, 2021, to June 30, 2022?
INFORMATION:

Vendor Service Not to Exceed Amount
Funding Source
Mesa Energy Systems Inc., dba EMCOR Services HVAC Maintenance & Repairs
$14,999
General
Salinas & Sons Rooter Service Inc. Drain Maintenance Service $14,999 General
FISCAL IMPACT:

General Fund: Up to $29,998, as needed.

Subject V. Business Services - Approval of Times and Material Maintenance Agreements for 2021-2022
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the 2021-2022 Times and Material Maintenance Agreements, as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 26/44 Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
David Riccardi
Director, Maintenance and Operations
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:DR:sb
File Attachments
T&M Contract- Mesa Energy Systems, Inc. dba EMCOR Services.pdf (410 KB) T&M Contract- Salinas & Sons Rooter Service.pdf (533 KB) ISSUE:

Should the Board of Education approve the amendments to Board Policy 3600 - Consultants? INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through California School Boards Association (CSBA), which provides information about new laws court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3600 is amended to reflect new law (AB 2257, 2020) which recodifies the three-part test established in Dynamex Operations West, Inc. v. Superior Court of Los Angeles to determine whether a person providing services for remuneration should be classified as an employee or an independent contractor, and new laws (AB 2258, 2020) which establish exceptions to the use of the three-part test. The requirement to afford equal opportunity for contracts was revised to add ethnicity and reflect new law (AB 3664, 2020) which changes the term "military and veteran military status." LEGEND:

RED - Existing Notes
Red/Bold - New GAMUT Notes
Black/Bold - New GAMUT Language
Black/Bold/Italics - New CVUSD Language
Blue/Bold/Italics - CVUSD Language Following Input
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Subject W. Business Services - Approval of Amendments to Board Policy 3600 - Consultants Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the amendments to Board Policy 3600 - Consultants, as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 27/44 Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
2021-09-14 BP3600 Consultants - Proposed.pdf (205 KB)
ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment? INFORMATION:

FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:AF:lb
File Attachments
Obsolete Equipment Board Report - 10-5-21.pdf (402 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject X. Business Services - Disposal of Surplus and Obsolete Equipment Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Disposal of Surplus and Obsolete Equipment List, as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 28/44 ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report? INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of September 1, 2021, through September 14, 2021, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $1,317,803.52
Deferred Maintenance Fund: $7,138.20
Bond Measure I: $48,602.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Anthony Frutos, CPPB, CPSM
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:AF:ls
Location Description Location Description Location Description 000 District Office 190 Sequoia 44D Fiscal Services
010 Acacia 195 Sycamore Canyon 45D Technology Services
020 Aspen 200 TOHS 46D Purchasing
030 Banyan 220 University 49D Risk Management
040 Colina 230 Walnut 50D Maintenance & Operations
050 Conejo ES 245 Century Academy 54D Grounds
060 CVHS 24D Special Ed 55D Middle School Instruction
070 Cypress 250 Weathersfield 56D High School Instruction 080 Glenwood 260 Westlake ES 59D Planning & Facilities
100 Ladera 270 WHS 84D Student Support Services
105 Lang Ranch 280 Westlake Hills BRK BreakThrough
110 Los Cerritos 28D Instructional Services CND Child Nutrition 120 Madrona 290 Wildwood CVAD Conejo Valley Adult Ed
135 EARTHS 29D Elementary Instruction NCS Neighborhood City Center 140 Maple 37D Superintendent PSC Printing Services Center 160 NPHS 41D Personnel TRAN Transportation
17W Park Oaks Central Kitchen 42D Classified Personnel WHNP Central Warehouse These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject Y. Business Services - Approval of Purchase Order Report (POs exceeding $5,000) Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the over $5,000 Purchase Order Report, as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 29/44 180 Redwood 43D Business Services
File Attachments
PO Board Report 5K+ 10-5-21.pdf (188 KB)
ISSUE:

Should the Board of Education ratify the new contract with California IT in Education for Privacy Services? INFORMATION:

In order to ensure the ongoing protection of personally identifiable student information and compliance with applicable laws and regulations such as the Family Educational Rights and Privacy Act (FERPA), the Children's Online Privacy Protection Act (COPPA) and California Assembly Bill 1584, CVUSD Technology Services has proposed contracting with California IT in Education (CITE) to streamline the student data privacy agreement process. Under this agreement, CITE will manage all student data privacy agreements on CVUSD's behalf, engage directly with vendors on pending agreements and utilize existing privacy agreements where applicable. CITE will also upload all signed agreements into the publicly accessible California Student Privacy Alliance website.

FISCAL IMPACT:

General Fund: $7,250
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Henry Ortiz
Director, Technology Services
On behalf of,
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:HO:os
File Attachments
PS Service Agreement [Conejo Valley USD] 1 year.pdf (1,661 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject Z. Business Services - Ratification of New Contract with California IT in Education for Privacy Services
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve to ratify the contract with California IT in Education for Privacy Services, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 30/44 ISSUE:

Should the Board of Education approve the contract with DigitalScepter for Palo Alto's firewall solution? INFORMATION:

Due to Conejo Valley Unified School District’s current Juniper SRX Firewall hardware reaching end of life and support, the District has sought out a new Firewall solution. Palo Alto has offered a contract for their firewall hardware, which will offer the District in-depth application detection and decryption of data moving across our network. These capabilities, combined with Palo Alto’s robust application database, will add another layer of protection to mitigate against malware, viruses, and ransomware attacks on our network. During our evaluation process, the District found Palo Alto to offer a more accessible and familiar interface for managing and configuring the firewall appliance. The contract is a five-year agreement starting November 2021.

FISCAL IMPACT:

General Fund: $563,238.80 (Stimulus)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Henry Ortiz
Director, Technology Services
On behalf of,
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:HO:os
File Attachments
SOW CVUSD PAN Migration 20210909.pdf (3,377 KB)
Summary of Services.pdf (157 KB)
Subject AA. Business Services - Ratification of New Contract with DigitalScepter for Palo Alto's Firewall Solution
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve to ratify the contract with DigitalScepter for Palo Alto's firewall solution, as submitted.

Subject BB. Business Services - Ratification of Statement of Work with CDW Government LLC
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 31/44 ISSUE:

Should the Board of Education ratify the statement of work for CDW Government LLC to facilitate Conejo Valley Unified School District's Data Center relocation?
INFORMATION:

In order to mitigate against rising operating costs, CVUSD Technology Services has recommended that the existing server and network infrastructure located in the datacenter at the 1400 E Janss Road be relocated to a new server closet at 750 Mitchell Road. The new server closet will be in close proximity to Technology Services Central Team Members and will utilize existing security and cooling systems. The scope of this request includes the procurement and installation of rack enclosures, supporting fiber and copper interconnects, and a modern uninterrupted power system to support these critical systems.

FISCAL IMPACT:

General Fund: $131,685.27 (Stimulus)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Should the Board of Education approve Change Order 1 to the contract with Falcon Roofing Company, for the roof replacement project at Walnut Elementary School?
INFORMATION:

Type Action (Consent)
Recommended Action Approve to ratify the Statement of Work with CDW Government LLC, as submitted.

Subject CC. Business Services - MEASURE I - Change Order 1: Roof Replacement – Walnut Elementary School – Falcon Roofing Company
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Change Order 1 to modify the contract with Falcon Roofing Company, as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 32/44 On April 22, 2021, the Conejo Valley Unified School District entered into a contract with Falcon Roofing Company, for the roof replacement project at Walnut Elementary School. This change order is for the returning of the unused allowance to the District and is a decrease to the contract. Reference purchase order B21-01037.

Original contract amount: $168,866
Change order amount: -$9,025
New contract amount: $159,841
FINANCIAL IMPACT:

Bond Measure I: -$9,025
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
File Attachments
10 05 21 - CO1 - WAL Roofing Falcon Roofing.pdf (349 KB) ISSUE:

Should the Board of Education approve Change Order 1 to the contract with Rutherford Co., Inc., for the lath and plaster portion of the project at Westlake High School?
INFORMATION:

On August 25, 2020, the Conejo Valley Unified School District entered into a contract with Rutherford Co., Inc., for the lath and plaster portion of the project at Westlake High School.

Additional fireproofing was required by DSA and our Inspector of Record that wasn’t shown on the Addendum drawings, as well as scaffolding required for drywall finishing in the elevator.

The change order represents the cost for the work listed, subsequently requiring an increase to the original contract amount.

Reference purchase order B21-00819.

Original contract amount: $797,280.00
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject DD. Business Services - MEASURE I - Change Order 1: New STEM Building – Westlake High School – Rutherford Co., Inc.

Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Change Order I to modify the contract with Rutherford Co., Inc., as submitted. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 33/44 Change order this request: $3,736.82
New contract amount: $801,016.82
FINANCIAL IMPACT:

Bond Measure I: $3,736.82
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
File Attachments
10 05 21 - CO1 - WHS STEM Bldg - Rutherford.pdf (1,369 KB) ISSUE:

Should the Board of Education approve Change Order 2 to the contract with Enterprise Construction, Inc., for the structural concrete portion of the project at Westlake High School? INFORMATION:

On July 28, 2020, the Conejo Valley Unified School District entered into a contract with Enterprise Construction, Inc., for the structural concrete portion of the project at Westlake High School. During the course of construction, additional work became required to include wall curbs on all levels and an additional stair wall by DSA.

The change order represents the cost for the work listed, subsequently requiring an increase to the original contract amount.

Reference purchase order B21-00680.

Original contract amount: $1,290,000
Previous Approved Change Orders: $101,167.18
Change order this request: $39,882.04
New contract amount: $1,431,049.22
FINANCIAL IMPACT:

Subject EE. Business Services - MEASURE I - Change Order 2: New STEM Building – Westlake High School – Enterprise Construction, Inc.

Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Change Order 2 to modify the contract with Enterprise Construction, Inc., as submitted.
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 34/44 Bond Measure I: $ 39,882.04
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
File Attachments
10 05 21 - CO2 - WHS STEM Bldg - Enterprise.pdf (113 KB) ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:

Site Contract Date Type* Project Description
Major Project #
Purchase Order
Number
Contract Amount
Funding Source Contractor
Walnut ES April 22, 2021 MMR Roof Replacement
MP20/21-603-WAL B21-01037 $159,841TOPASS Falcon Roofing *ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & FISCAL IMPACT:

TOPASS Fund: $159,841
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.

Subject FF. Business Services - Notices of Completion
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the executive and filing of a Notice of Completion for the contracts, as listed. 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 35/44 ISSUE:

Should the Board of Education approve the Workers' Compensation Actuarial Report? INFORMATION:

The Conejo Valley Unified School District self-insures its Workers' Compensation exposure. The District has asked Bay Actuarial Consultants to provide an actuarial report on its Workers' Compensation program. The report covers the following items:

1. Unpaid Losses. The report includes an estimate of the unpaid self-insured losses as of June 30, 2021.

2. Projected 2021-22 Losses and Rates of Loss. The report includes a projection of the losses that the District will incur during 2021-22, and also expresses this as a rate of loss per $100 of insured payroll.

3. Discounting. The estimated liability and the projected 2021-22 rates of loss are discounted to reflect the time value of money.

4. Variability of Estimated Losses. It includes an analysis of items (1) and (2) in terms of “probability levels.”

5. Cash Flow Projections. The report provides a projection of the program's claim expenditures for 2021-22.

FISCAL IMPACT:

Workers' Compensation Fund: $5,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Gary Bradbury, CSP, CSRM, CEA, CPSI
Director, Safety and Risk Management
On behalf of
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:GB:jt
File Attachments
WC Actuarial Report 2021-06-30.pdf (1,163 KB)
On behalf of,
Victor P. Hayek, Ed.D.

Subject GG. Business Services - Approval of Workers' Compensation Actuarial Report Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Workers' Compensation Actuarial Report, as submitted.

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 36/44 ISSUE:

Should the Board of Education approve Resolution #21/22-18 authorizing an accelerated closing for the sale of 2498 Conejo Center Drive to ARC Investment Group, LLC in exchange for a small reduction in the purchase price? INFORMATION:

On June 15, 2021, the Board approved Resolution #20/21-43, which authorized the sale of the real property located at 2498 Conejo Center Drive, Thousand Oaks (the "Property") to ARC Investment Group, LLC ("ARC"). Subsequently, the District and ARC entered into a Purchase and Sale Agreement and Joint Escrow Instructions (the "Purchase and Sale Agreement") and opened escrow for the transaction.

Recently, ARC requested an amendment to the Purchase and Sale Agreement. Under the current terms of the Purchase and Sale Agreement, closing would occur on December 15, 2021, and ARC has the right to request up to two 90-day extensions of the closing date. The buyer would like to accelerate closing to October 15, 2021. In exchange, the buyer seeks a 2% decrease of the $9,651,330 purchase price (i.e., a reduction of $193,026.60, resulting in a new purchase price of $9,458,303.40). The buyer has also offered to reimburse the District for any third party costs (e.g., attorney fees) that the District incurs in relation to the expedited closing.

If the Board agrees with ARC's proposal, then the District and ARC will work with the escrow company to prepare and execute an amendment to the Purchase and Sale Agreement, and then proceed to closing by October 15, 2021.

FISCAL IMPACT:

Surplus Property Fund: -$193,026.60
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
RES2122-18 Authorizing Amendment to Purchase and Sale Agreement Between District and ARC Investment Group, LLC.pdf (114 KB)
items.

Subject HH. Business Services - Approval of Resolution #21/22-18: Authorizing Amendment to Purchase and Sale Agreement Between the District and ARC Investment Group, LLC for 2498 Conejo Center Drive, Thousand Oaks
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Resolution #21/22-18: Authorizing Amendment to Purchase and Sale Agreement Between the District and ARC Investment Group, LLC for 2498 Conejo Center Drive, Thousand Oaks, as submitted.

Subject HH. Business Services - Approval of Resolution #21/22-18: Authorizing Amendment pp g to Purchase and Sale Agreement Between the District and ARC Investment Group, g LLC for 2498 Conejo Center Drive, Thousand Oaks
Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve Resolution #21/22-18: Authorizing Amendment to Purchase and Sale Agreement gg Between the District and ARC Investment Group, LLC for 2498 Conejo Center Drive, Thousand Oaks, as submitted.

ISSUE:

On June 15, 2021, the Board approved Resolution #20/21-43, which authorized the sale of the real pp ro erty located at y 2498 Conejo Center Drive, Thousand Oaks (p the "Property)" to ARC Investment Group, LLC ( ) qy "ARC"). Subsequently, the District and ARC entered into a Purchase and Sale Agreement and Joint Escrow Instructions (the "Purchase and Sale g Agreement") and opened escrow for the transaction.

Recently, ARC requested an amendment to the Purchase and Sale Agreement. Under the current terms of the Purchase qg and Sale Ag g g qp reement, closing would occur on December 15, 2021, and ARC has the right to request up to two 90-day extensions of the closingy date. The buyer would like to accelerate closing to October 15, 2021. In exchangy e, the buyer seeks a 2% decrease of the $9,651,330 p p( urchase price (i.e., a reduction of $193,026.60, resulting in a new purchase gp p )y rice of $9,458,303.40). The buyer has also offered to reimburse the District for any third party costs (e.g., attorney fees) that the District incurs in relation to the expedited closing.

If the Board ag pp p rees with ARC's proposal, then the District and ARC will work with the escrow company to prepare and y pp execute an amendment to the Purchase and Sale Agreement, and then proceed to closing by October 15, 2021.

FISCAL IMPACT:

Surplus Property Fund: -$193,026.60
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
RES2122-18 Authorizing Amendment to Purchase and Sale Agreement Between District and ARC Investment Group, LLC.pdf (114 KB)
These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 37/44 ISSUE:

Should the Board of Education approve the submission of the SGIP grant and agreement with Tesla, Inc. for the installation of energy storage systems to provide emergency backup power and cost savings through peak shaving? INFORMATION:

The California Public Utilities Commission's (CPUC) Self-Generation Incentive Program (SGIP) provides incentives to support existing, new, and emerging distributed energy resources. SGIP provides rebates for qualifying distributed energy systems installed on the customer's side of the utility meter. Because CVUSD and the Red Cross have an established agreement for potential use as shelters during emergency situations, certain District schools qualify for the grant. The District has been working with Tesla, Inc. on providing battery backup solutions to provide power during power outages while utilizing the system to save on utility costs through peak shaving, i.e. using the batteries to draw power rather than the grid during peak times.

The submission includes all installation costs of approximately $8 million and a 10-year agreement (no-cost to District) for maintenance, service, and upkeep of the systems. Six sites have been identified to meet the criteria. Below is the estimate of cost, projected savings, and duration of power provided for each school site:

FISCAL IMPACT:

Grant Funded (Internal management and project oversight built into District fixed costs, inspection costs TBD on DSA, if necessary)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services
MWM:VPH:mn
File Attachments
Tesla Battery Project.pdf (14,227 KB)
Megapack Enhanced Safety Overview[13].pdf (207 KB)
Megapack Brochure.pdf (279 KB)
Subject II. Business Services - Approve the Submission for the SGIP Grant and Agreement with Tesla, Inc. for the Installation of Energy Storage Systems to Provide Emergency Backup Power and Cost Savings Through Peak Shaving Meeting Oct 5, 2021 - Regular Board Meeting
Category 4. ACTION ITEMS – CONSENT
Type Action (Consent)
Recommended Action Approve the Submission for the SGIP Grant and Agreement with Tesla, Inc. for the installation of energy storage systems, as submitted.
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 38/44

5. INFORMATION/DISCUSSION ITEMS - GENERAL
Presentation by:

Dr. Ricardo Araiza, Director, Multilingual Learners and Equity Dr. Dena Sellers, Director, Elementary Instruction
Ms. Erica Ultreras, Principal, Conejo Elementary School File Attachments
Presentation - DLI Program October 5 2021.pdf (225 KB)
DLI Program October 5 2021 Spanish.pdf (228 KB)
ISSUE:

Should the Board of Education of the Conejo Valley Unified School District approve the Elementary and Secondary School Emergency Relief (ESSER) III funding plan, as submitted? INFORMATION:

In response to the 2019 Novel Coronavirus (COVID-19), the U.S. Congress passed the American Rescue Plan (ARP) Act, which was signed into law on March 11, 2021. The main funding source for local educational agencies (LEAs) in the ARP Act is the ESSER III Fund. CVUSD is eligible to receive $12,323,124 to meet the requirements of ESSER III, which can be spent up to September 30, 2024.

LEAs that receive ESSER III funds are required to develop a plan for how they will use ESSER III funds to, at a minimum, address students’ academic, social, emotional, and mental health needs, as well as the opportunity gaps that existed before, and were exacerbated by, the COVID-19 pandemic. The plan is required to address the following:

The extent to which and how the funds will be used to implement prevention and mitigation strategies that are, to the greatest extent practicable, consistent with the most recent CDC guidance on reopening schools, in order to continuously and safely open and operate schools for in-person learning.

Subject A. Presentation by Student Services: Dual Language Immersion Program Meeting Oct 5, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion, Information
Subject B. Presentation by Instructional Services: Elementary and Secondary School Emergency Relief Funding (ESSER III)
Meeting Oct 5, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion, Information
Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 39/44 How the LEA will use the minimum of 20% of funds it reserves for learning loss to address the academic impact of lost instructional time through the implementation of evidence-based interventions, such as summer learning or summer enrichment, extended day, comprehensive afterschool programs, or extended school year programs.

How the LEA will spend its remaining ESSER III funds consistent with the allowable uses.

How the LEA will ensure that the interventions it implements, including but not limited to the interventions to address learning loss, will respond to the academic, social, emotional, and mental health needs of all students, and particularly those students disproportionately impacted by the COVID–19 pandemic, including students from low-income families, students of color, English learners, children with disabilities, students experiencing homelessness, children in foster care, and migratory students.

Board action adopting the ESSER III funding plan will occur on October 19, 2021.

FISCAL IMPACT:

One-time revenue of $12,323,124 to meet the specific purposes of ESSER III funds.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
File Attachments
ESSER III Board of Education Presentation 10_5_2021.pdf (113 KB) ISSUE:

Should the Board of Education approve the 2021/2022 Elementary and Secondary School Plans for Student Achievement (SPSA)? INFORMATION:

School Plans for Student Achievement (SPSA) are aligned with the District's Local Control Accountability Plan (LCAP) and school goals for improving student achievement. School site goals are based upon an analysis of verifable state data that includes the California Assessment of Student Performance and Progress (CAASPP), which includes the Smarter Balanced Assessment Consortium (SBAC) and the California Alternate Assessments (CAA), California English Language Development Test (CELDT) and/or the English Language Proficiency Assessments for California (ELPAC), and local measures of pupil achievement including Subject C. Instructional Services - Approval of 2021/2022 School Plans for Student Achievement (SPSA)
Meeting Oct 5, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Information
Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused) 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 40/44 benchmark and common assessments. The English Language Proficiency (ELP) assessments; Initial ELPAC used for EL identification and Summative ELPAC used to monitor progress of English acquisition, are both implemented. Due to the COVID-19 pandemic and allowances at both the state and federal level, some data measures for the 2019-2020 and 2020-2021 school year are not available.

School Site Councils (SSC) analyze the academic performance data of all students, including English learners, foster and homeless youth, gifted and talented students (GATE), socio-economically disadvantaged (SED) students, and students with disabilities (SWD). The SSC also obtains and considers the input of their school communities as provided through the District LCAP Survey and other local surveys and feedback systems. SSCs met in the months of May, June, August, and September to collaborate, draft, and approve the SPSA. School Plans must also include budgets that are discussed, jointly developed, and approved by School Site Councils and English Language Advisory Councils as appropriate. The completed plans and budgets were submitted on September 17, 2021 for review and approval of the Instructional Services Department.

Approved plans are posted on each school’s website for public review at http://www.conejousd.org/SARC-SPSA FISCAL IMPACT:

None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenneth Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
ISSUE:

Should the Board of Education approve amendments to Administrative Regulation 5116.1 – Intradistrict Open Enrollment?
INFORMATION:

California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict board policy and administrative regulations annually. The school choice committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: sibling priority, employee priority, lottery selection process, magnet/academy choice priority, and application deadlines.

Based on this feedback, staff recommends the following:

Priority for students residing in the Conejo Elementary attendance boundaries to choose not to participate in Dual Language Immersion that will begin at Conejo Elementary in August 2022.

Indicating the future available grade-levels of the Open Classroom Leadership Magnet at Conejo Elementary.

The amendments to the Administrative Regulation assure that our policies are compliant with state law, in line with our past practice, reflect changes recommended by the School Choice Committee, and honor Board of Education direction.

FISCAL IMPACT:

Subject D. Instructional Services - Approval of Amendments to Administrative Regulation 5116.1 - Intradistrict Open Enrollment
Meeting Oct 5, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Information
Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 3: Provide communication and targeted outreach that informs the community of programs & opportunities that support positive student outcomes. (Community Focused) 10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 41/44 Title Author ISBN Grade
All the Stars Denied Guadalupe Garcia McCall 1620142813 7 Esperanza Rising Pam Munoz Ryan 0439120425 6
No direct fiscal impact is anticipated.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:ab
File Attachments
BP 5116 1 Intradistrict Open Enrollment - School Choice.pdf (99 KB) AR 5116 1 Intradistrict Open Enrollment - School Choice.pdf (392 KB) ISSUE:

Should the Board of Education approve the new middle school (6-8) core literature titles, All the Stars Denied and Esperanza Rising, for English Language Arts instruction?
INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.” CVUSD English/Language Arts teachers reviewed All the Stars Denied and Esperanza Rising. The CVUSD English/Language Arts Articulation Committee has also given considerable thought to the merit of titles placed on the core literature list. This discussion and review also occurred in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval for 6th and 7th grades to be included as part of the grade level list of diverse core literature selections. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills. http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process As part of the District's Core Literature adoption process, preview events will be held virtually on October 14, 2021, and October 28, 2021, that provide parents and community members the opportunity to learn about the titles and ask questions of available staff.

FISCAL IMPACT:

Subject E. Instructional Services - Approval of New Middle School Core Literature Titles - All the Stars Denied and Esparanza Rising
Meeting Oct 5, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion, Information
Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 42/44 Title Author ISBN Grade
How Much of These Hills is Gold C Pam Zhang 0525537201 11 Kitchen Banana Yoshimoto 0802142443 12
Klara and the Sun Kazuo Ishiguro 0593318171 10
District textbook funds shall be used to pay for requested textbooks from each school site.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Sonia Wilson
Director, Middle Schools and Professional Learning
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:SW:ss
File Attachments
All the Stars Denied - Middle School.pdf (391 KB)
Esperanza Rising - Middle School.pdf (182 KB)
MINUTES -- SCAC MEETING - SEPT 9,2021 - Google Docs.pdf (59 KB) All the Stars Denied.pdf (410 KB)
Esperanza Rising - second half of pdf Proposed.pdf (186 KB) ISSUE:

Should the Board of Education approve the new high school (9-12) core literature titles, How Much of These Hills is Gold, Kitchen, and Klara and the Sun, for English Language Arts instruction? INFORMATION:

The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades 9-12, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.” CVUSD English Language Arts teachers reviewed How Much of These Hills is Gold, Kitchen and Klara and the Sun. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval for 10th, 11th and 12th grade, in the list of several optional titles. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

Subject F. Instructional Services - Approval of New High School Core Literature Titles - How Much of These Hills is Gold, Kitchen, and Klara and the Sun Meeting Oct 5, 2021 - Regular Board Meeting
Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL
Type Discussion, Information
Goals Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 43/44 http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process As part of the District's Core Literature adoption process, preview events will be held virtually on October 14, 2021, and October 28, 2021, that provide parents and community members the opportunity to learn about the title and ask questions of available staff.

FISCAL IMPACT:

District textbook funds shall be used to pay for requested textbooks from each school site.

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Superintendent
Prepared by,
Brian Mercer
Director, High Schools
On behalf of,
Kenny Loo
Assistant Superintendent, Instructional Services
MWM:KL:BM:ss
File Attachments
How Much of These Hills is Gold - High School.pdf (218 KB) Kitchen - High School.pdf (166 KB)
Klara and the Sun - High School.pdf (266 KB)
MINUTES -- SCAC MEETING - SEPT 9,2021 - Google Docs.pdf (59 KB) MINUTES -- SCAC Meeting June 30, 2021.pdf (48 KB)
How Much of These Hills is Gold -Proposed.pdf (210 KB)
How Much of These Hills is Gold.pdf (341 KB)
Kitchen Core Literature Approval.pdf (426 KB)
Klara and the Sun Core Literature Approval.pdf (377 KB)

6. ADJOURNMENT
Current Board topic requests with anticipated date(s) to bring information back to the Board:

Scheduled:
4th, 5th, 6th - Family Life Video Update (October)
Update on Dress Code policy (November 2021 via Board Report) Update on progress/focus of the Teacher on Special Assignment, Visual/Performing Arts (January/February 2022) Dates To Be Determined:

Newcomer Program @ NPHS
Project to Inspire
Adoption of resolution on grading equity
BP 1313 - Civility
Subject A. Future Board Topics / Activities
Meeting Oct 5, 2021 - Regular Board Meeting
Category 6. ADJOURNMENT
Type Information
10/8/21, 1:51 PM BoardDocs® Plus
https://go.boarddocs.com/ca/conejo/Board.nsf/Public 44/44 Ongoing:

FUTURE BOARD MEETINGS
October 19, 2021
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks For a copy of this agenda and additional information, please visit the CVUSD website.

Subject B. Adjournment
Meeting Oct 5, 2021 - Regular Board Meeting
Category 6. ADJOURNMENT
Type Procedural
[LEFT BLANK INTENTIONALLY]

From: Jason Morgan
To: Hayek, Victor
Cc: James Petrilli; Lindsay Jones; Neff, Maria; A. J. Ahearn Subject: RE: 2498 Conejo Center Drive
Date: Monday, March 15, 2021 12:26:53 PM
Attachments: image003.png
Dr. Hayek,
Thank you again for your email. Our client’s affiliated company’s proposed use of the property is currently being reviewed by the City of Thousand Oaks. Can you please help me understand how the contract and sale process would proceed assuming the parties agree to move forward with the acquisition? Please let me know if you would like to set up a call. Thank you.

Jason
Jason R. Morgan
Partner
**PLEASE NOTE OUR NEW ADDRESS**
Office (424) 371-6730 | Mobile | Fax (424) 316-5706
11100 Santa Monica Blvd., Suite 780 | Los Angeles, CA 90025 | http:/perspectivelg.com VCARD

OF THIS MESSAGE IS NOT AN INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY REVIEW, USE, DISSEMINATION, FORWARDING OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED. PLEASE NOTIFY US IMMEDIATELY BY REPLY E-MAIL OR TELEPHONE, AND DELETE THE ORIGINAL MESSAGE AND ALL ATTACHMENTS FROM YOUR SYSTEM. THANK YOU.

From: Hayek, Victor <[email protected]>
Sent: Thursday, March 11, 2021 9:01 AM
To: Jason Morgan <[email protected]>
Cc: James Petrilli <[email protected]>; Lindsay Jones <[email protected]>; Neff, Maria <[email protected]>; A. J. Ahearn <[email protected]> Subject: Re: 2498 Conejo Center Drive
Jason,
I saw that Athens has been awarded the City contract. We are mostly complete on our end here with the follow up info for the Board. We will further discuss on Tuesday night. Shall I proceed to let them know we are ready to move forward with the sale and contract preparation? CVUSD CPRA 10.8.21 002862
Thanks,
Victor
Dr. Victor P. Hayek, SFO
Deputy Superintendent, Business Services
Conejo Valley Unified School District
750 Mitchell Road
Newbury Park, CA 91320
Office: 805-498-4557 ext. 7502
On 3/3/21, 9:28 AM, "Hayek, Victor" <[email protected]> wrote:

Jason,
If we do move forward, is your offer going to have any contingencies (Use Permit or pending approval of any contracts with the City, etc.)?
Victor
Dr. Victor P. Hayek, SFO
Deputy Superintendent, Business Services
Conejo Valley Unified School District
750 Mitchell Road
Newbury Park, CA 91320
Office: 805-498-4557 ext. 7502
On 2/26/21, 4:53 PM, "Jason Morgan" <[email protected]> wrote:

Dr. Hayek,
Thank you for your note and apologies for the delay in responding. As we previously noted, CD ARC Investment Group is a family office that owns and operates various real estate assets in Southern California. Some of ARC’s properties are occupied or leased by one of its affiliate companies, Athens Services (https://athensservices.com).

If ARC is able to acquire the property, it will likely be used by Athens Services pursuant to a long-term waste hauling franchise contract with the City of Thousand Oaks. While properly CVUSD CPRA 10.8.21 002863
zoned for this use, the property would require a Conditional Use Permit, which must be approved through the planning department process. We look forward to better understanding the next steps with your office. Thank you for your kind attention and patience.

Jason,
Following up one more time. If there is concern about confidentiality, just let me know.

Thanks,
Victor
Dr. Victor P. Hayek, SFO
Deputy Superintendent, Business Services
Conejo Valley Unified School District
750 Mitchell Road
Newbury Park, CA 91320
Office: 805-498-4557 ext. 7502
<image001[20].jpg>
On 2/23/21, 1:39 PM, "Hayek, Victor" <[email protected]> wrote:

Jason,
CVUSD CPRA 10.8.21 002864
I haven’t heard back, is there still interest?
Thank you,
Victor
Dr. Victor P. Hayek, SFO
Deputy Superintendent, Business Services
Conejo Valley Unified School District
750 Mitchell Road
Newbury Park, CA 91320
Office: 805-498-4557 ext. 7502
<image002[52].jpg>
On 2/10/21, 6:35 PM, "Jason Morgan" <[email protected]> wrote:

Dr. Hayek,
My apologies, as I did receive your email. I have not yet been able to connect with my client to provide you with a response but will do so as soon as possible and get back you. Thank you for your patience.

Jason
<image003[93].png>
Jason R. Morgan
Partner
**PLEASE NOTE OUR NEW ADDRESS**
Office (424) 371-6730 | Mobile | Fax (424) 316-5706
11100 Santa Monica Blvd., Suite 780 | Los Angeles, CA 90025 | http:/perspectivelg.com VCARD

THE INFORMATION CONTAINED IN THIS E-MAIL MESSAGE IS INTENDED ONLY FOR THE PERSONAL AND CONFIDENTIAL USE OF THE DESIGNATED RECIPIENTS. THIS MESSAGE MAY BE AN ATTORNEY-CLIENT COMMUNICATION, AND AS SUCH IS PRIVILEGED AND CONFIDENTIAL. IF THE READER OF THIS MESSAGE IS NOT AN INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY REVIEW, USE, DISSEMINATION, FORWARDING OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED. PLEASE NOTIFY US

IMMEDIATELY BY REPLY E-MAIL OR TELEPHONE, AND DELETE THE ORIGINAL MESSAGE AND ALL ATTACHMENTS FROM YOUR SYSTEM. THANK YOU.

From: Hayek, Victor <[email protected]>
Sent: Tuesday, February 9, 2021 3:43 PM
CVUSD CPRA 10.8.21 002865
To: Jason Morgan <[email protected]>; A. J. Ahearn <[email protected]> Cc: James Petrilli <[email protected]>; Lindsay Jones <[email protected]>; Neff, Maria <[email protected]> Subject: Re: 2498 Conejo Center Drive
Jason,
Wanted to make sure you got this.

Victor
Dr. Victor P. Hayek, SFO
Deputy Superintendent, Business Services
Conejo Valley Unified School District
750 Mitchell Road
Newbury Park, CA 91320
Office: 805-498-4557 ext. 7502
<image004[85].jpg>
On 2/5/21, 4:47 PM, "Hayek, Victor" <[email protected]> wrote:

Jason,
The Board has asked me to ask you about the buyer and intended use.

Victor
Dr. Victor P. Hayek, SFO
Deputy Superintendent, Business Services
Conejo Valley Unified School District
750 Mitchell Road
Newbury Park, CA 91320
Office: 805-498-4557 ext. 7502
<image005[42].jpg>
On 1/27/21, 9:44 AM, "Jason Morgan" <[email protected]> wrote:

CVUSD CPRA 10.8.21 002866
Thank you for the update, Dr. Hayek. Please let us know if you or the BOE have any questions about our client’s proposal or qualifications.

Jason
<image006.png>
Jason R. Morgan
Partner
**PLEASE NOTE OUR NEW ADDRESS**
Office (424) 371-6730 | Mobile | Fax (424) 316-5706
11100 Santa Monica Blvd., Suite 780 | Los Angeles, CA 90025 | http:/perspectivelg.com VCARD

IMMEDIATELY BY REPLY E-MAIL OR TELEPHONE, AND DELETE THE ORIGINAL MESSAGE AND ALL ATTACHMENTS FROM YOUR SYSTEM. THANK YOU.

From: Hayek, Victor <[email protected]>
Sent: Tuesday, January 26, 2021 7:50 PM
To: A. J. Ahearn <[email protected]>
Cc: James Petrilli <[email protected]>; Jason Morgan <[email protected]>; Lindsay Jones <[email protected]>; Neff, Maria <[email protected]>
Subject: Re: 2498 Conejo Center Drive
Mr. Morgan,
The BOE met last night and discussed your proposal. There is some due diligence that we have to do on our side. We ask for a little more time before we get back to you.

Thank you,
Dr. Victor P. Hayek, SFO
Deputy Superintendent, Business Services
Conejo Valley Unified School District
750 Mitchell Road
Newbury Park, CA 91320
Office: 805-498-4557 ext. 7502
<image007[81].jpg>
On 1/20/21, 3:07 PM, "A. J. Ahearn" <[email protected]> wrote:

CVUSD CPRA 10.8.21 002867
Good Afternoon Dr. Hayek,
Thank you for providing us with the update. We look forward to hearing from you following the rescheduled meeting. Please let us know if you have any questions that we may be able to answer between now and then.

A.J. Ahearn
On Wed, Jan 20, 2021 at 1:14 PM Hayek, Victor <[email protected]> wrote:

Mr. Morgan,
Our Board meeting yesterday was cancelled due to the fierce winds. We are trying to reschedule for next Tuesday. I will keep you apprised.

Victor
Dr. Victor P. Hayek, SFO
Deputy Superintendent, Business Services
Conejo Valley Unified School District
750 Mitchell Road
Newbury Park, CA 91320
Office: 805-498-4557 ext. 7502
<image002[52].jpg>
On 1/8/21, 8:57 AM, "Jason Morgan" <[email protected]> wrote:

Thank you.

Jason,
CVUSD CPRA 10.8.21 002868
Received thank you – I will discuss with our Board and get back to you on January 20.

Victor
Dr. Victor P. Hayek, SFO
Deputy Superintendent, Business Services
Conejo Valley Unified School District
750 Mitchell Road
Newbury Park, CA 91320
Office: 805-498-4557 ext. 7502
<image001.jpg[93].jpg>
On 1/7/21, 6:02 PM, "Jason Morgan" <[email protected]> wrote:

Dr. Hayek,
Please see attached, sent on behalf of our client, ARC Investment Group, LLC. We look forward to connecting with soon to discuss the attached. Thank you and Happy New Year.

Jason
<image002.png[87].png>
Jason R. Morgan
Partner
**PLEASE NOTE OUR NEW ADDRESS**
Office (424) 371-6730 | Mobile | Fax (424) 316-5706
11100 Santa Monica Blvd., Suite 780 | Los Angeles, CA 90025 | http:/perspectivelg.com
VCARD

IS NOT AN INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY REVIEW, USE, DISSEMINATION, FORWARDING OR COPYING OF THIS MESSAGE IS STRICTLY PROHIBITED. PLEASE NOTIFY US

IMMEDIATELY BY REPLY E-MAIL OR TELEPHONE, AND DELETE THE ORIGINAL MESSAGE AND ALL ATTACHMENTS FROM YOUR SYSTEM. THANK YOU.
--
A.J. Ahearn
Associate
Commercial and Investment Division
CVUSD CPRA 10.8.21 002869
Pinnacle Estate Properties
445 Rosewood Ave., Suite H
Camarillo, CA 93010
Cell -
CalBRE: 01999462
CVUSD CPRA 10.8.21 002870

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THE RECIPIENT(S) SHOULD CAREFULLY READ THE EXPLANATION OF SERVICES, KE/d/KE^͕LIMITATIONS & DISCLAIMERS CONTAINED IN THIS REPORT.

PAYMENT POLICY: FULL PAYMENT FOR THIS REPORT IS DUE UPON CLOSE OF ESCROW. THE LIABILITY PROVISIONS OF THE REPORT DO NOT APPLY UNTIL FULL PAYMENT IS RECEIVED.

CANCELATION POLICY: OUR REPORT CAN ONLY BE CANCELLED IF ESCROW IS CANCELLED, OR THE SELLER TAKES THE PROPERTY OFF THE MARKET. SIGNED ESCROW CANCELLATION INSTRUCTIONS ARE REQUIRED.

Page
Natural Hazard Reference Maps i-ii
In Out Not Mapped Statutory Natural Hazard Disclosures
X Special Flood Hazard Area designated by the Federal Emergency Management Agency 1 X Dam Inundation / Area of Potential Flooding 1
X Very High Fire Hazard Severity Zone 1
X Wildland Area That May Contain Substantial Forest Fire Risks And Hazards 1 X Earthquake Fault Zone 2
X Seismic Hazard - Landslide Zone 2
X Seismic Hazard - Liquefaction Zone 2
In Out Not Mapped Local/Supplemental Natural Hazard Disclosures X Supplemental Flood Hazard Zone 3
X Supplemental Fire Hazard Zone 3
X Supplemental Earthquake Fault Hazard Zone 4
X Supplemental Seismic/Geologic Hazard Zone 4
In Out Additional Disclosures
X Airport Influence Area 5
X Airport Proximity 5
X Right to Farm 6
X Mining Operations 6
Property Address:

Parcel Number:

Date:

Order Number:

California Commercial Disclosure Report
2498 CONEJO CENTER DR
THOUSAND OAKS, CA 91320
667-0-080-015
6/23/2021
210623-00407
Disclosure Source® Copyright 2021 https://www.DisclosureSource.com Phone: 800-880-9123 Table Of Contents CVUSD CPRA 10.8.21 000480
Yes No Environmental Information
X Identified sites with known or potential environmental concerns 7 Environmental Sites Map and details 8
Databases Researched 15
Notices and Advisories
Transfer Fee Notice 19
Notice of “Supplemental” Property Tax Bill 19
Toxic Mold Notice 19
Gas and Hazardous Liquid Transmission Pipelines Notice 20 Flood Insurance Notice 20
Water-Conserving Plumbing Fixture Notice 20
Megan’s Law Notice 21
Methamphetamine or Fentanyl Contaminated Property Notice 21 Military Ordnance Location Notice 21
California Land Conservation (Williamson) Act Notice 22 Mudslide / Debris Flow Advisory 22
Oil, Gas Wells & Methane Advisory 22
Habitat Sensitivity Area/Endangered Species Advisory 23 Naturally Occurring Asbestos Advisory 23
Radon Advisory 23
Disclaimers - Read Carefully 24
ACKNOWLEDGEMENT FOR RECEIPT OF DISCLOSURES, NOTICES AND ADVISORIES* 28 *Signatures Required
Property Address:

Parcel Number:

Date:

Order Number:

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Thousand Oaks City CouncilMarch 24, 2026

Thousand Oaks City Council
March 24, 2026