RECYCLED WATER PROJECT – PHASE 4 60 Spec. No. 23-01
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor.
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429.
RECYCLED WATER PROJECT – PHASE 4 61 Spec. No. 23-01
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for each person who was denied employment as a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees’ referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid.
RECYCLED WATER PROJECT – PHASE 4 62 Spec. No. 23-01
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
5. Proposal
6. Fair Employment Practices Certification
7. Agreement
8. Performance Bond
9. Payment Bond
10. Special Provisions
11. Contract Drawings and Construction Details
12. Standard Drawings
13. Indemnification Agreement
14. Addenda (numbers [ ] to [ ], inclusive)
15. Exhibits to this Agreement:
a. List of Proposed Subcontractors
b. Non-Collusion Affidavit
c. Bidding Schedule
d. Statement of Experience of Bidder
e. Signatures of Bidder
f. Worker’s Compensation Certificate
g. Certification of Nondiscrimination in Employment
h. List of Equipment Manufacturers
i. Escrow Agreement for Security Deposits in Lieu of Retention
16. Notice to Proceed
17. Change Orders
18. Field Orders
19. Work Change Directives
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
RECYCLED WATER PROJECT – PHASE 4 63 Spec. No. 23-01
Attest: ______________________________________________________________ Title: ______________________________________________________________ The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____. __________________________________________________
CITY ATTORNEY, CITY OF UKIAH
RECYCLED WATER PROJECT – PHASE 4 64 Spec. No. 23-01
RECYCLED WATER PROJECT – PHASE 4 65 Spec. No. 23-01
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________ ___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
RECYCLED WATER PROJECT – PHASE 4 66 Spec. No. 23-01
RECYCLED WATER PROJECT – PHASE 4 67 Spec. No. 23-01
CITY OF UKIAH
Mendocino County, California
PERFORMANCE BOND
BOND No._____________________
KNOW ALL PERSONS BY THESE PREESNTS:
THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the “Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, __________________________, the undersigned Contractor and _________________________, as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held firmly bound until the City in the sum of ______________________________ ($_________________), for which amount well and truly to be made, we bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in enforcing such obligation.
As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
RECYCLED WATER PROJECT – PHASE 4 68 Spec. No. 23-01
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs by the City pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
RECYCLED WATER PROJECT – PHASE 4 69 Spec. No. 23-01
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________, 2022.
(Corporate Seal) ________________________________
Contractor/Principal
By______________________________
Title_____________________________
(Corporate Seal) _________________________________
Surety
By_______________________________
Attorney-in-Fact
(Attach Attorney-in Fact Certificate) Title______________________________ The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is $_________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________ ________________________________
________________________________
(Name and Address of Agent or ________________________________ Representative for service of process in ________________________________ California, if different from above) ________________________________ (Telephone number of Surety and Agent _______________________________ or Representative for service of process in California)
RECYCLED WATER PROJECT – PHASE 4 70 Spec. No. 23-01
RECYCLED WATER PROJECT – PHASE 4 71 Spec. No. 23-01
CITY OF UKIAH
Mendocino County, California
PAYMENT BOND
BOND No. ____________________
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a contract (City Agreement No. _____________, dated _________________, ___________, referred to as the “Agreement”) for the work described as _______________________. The Agreement is incorporated by this reference into this Payment Bond (“Bond”); and
WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to California Civil Code section 9550;
NOW, THEREFORE, we ____________________________________________, the undersigned Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the laws of the State of _____________________, and duly authorized to transact business under the laws of the State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person, company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators, successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100; or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold, and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind, then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded and taxed as provided in California Civil Code Section 9550, et seq.
It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the Owner and Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and 2845 of the California Civil Code.
RECYCLED WATER PROJECT – PHASE 4 72 Spec. No. 23-01
Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety as follows:
Attn:__________________________________________
Address:_______________________________________
City/State/Zip:___________________________________
Phone:_________________________________________
Fax:___________________________________________
Email:__________________________________________
IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of ____________________, 202__.
__________________________________ (SEAL)
Contractor/Principal
By_____________________________________
Contractor’s Representative
______________________________________
Contractor/Principal’s Address
______________________________________
City,State,Zip
_________________________________(SEAL)
Surety
By_____________________________________
Surety’s Representative
______________________________________
Surety’s Address
______________________________________
City,State,Zip
______________________________________
Telephone Number
NOTE: Signatures of those executing for Surety must be properly acknowledged, the bond must be accompanied by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy of such Power of Attorney must be in file with the City.
RECYCLED WATER PROJECT – PHASE 4 73 Spec. No. 23-01
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing.
RECYCLED WATER PROJECT – PHASE 4 74 Spec. No. 23-01
RECYCLED WATER PROJECT – PHASE 4 75 Spec. No. 23-01
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________ __________________________________________________________________, as PRINCIPAL and__________________________________________________________________________ ___________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ___________________________________________________________________________________ _________________________________________________________($____________________), (5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators’ successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________
for _________________________________________________________________________________ ____________________________________________________________________________________ WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____. __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Principal
__________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Surety
RECYCLED WATER PROJECT – PHASE 4 76 Spec. No. 23-01
List of Equipment Manufacturers
00436-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00436 (BidSetFinal) DOCUMENT 00436
LIST OF EQUIPMENT MANUFACTURERS
ARTICLE 1 — SELECTED MANUFACTURER/SUPPLIER
1.01 Bidder shall edit Table 1. List of Selected Equipment Manufacturers by circling the manufacturer or supplier that will furnish the respective item of equipment for the Work.
1.02 If Bidder fails to circle a manufacturer or supplier for each piece of equipment identified, the Bidder shall provide the first listed (“A”) manufacturer or supplier for its Bid at no increase in the Contract amount or may be cause for rejection of the Bid.
1.03 Acceptance of a manufacturer or supplier listed by the Bidder shall not constitute a waiver of any provision of the Contract Documents.
Table 1. List of Selected Equipment Manufacturers:
Section Equipment Manufacturer/Supplier
11242 Liquid Chemical Diaphragm-Type
Metering Pumps A. Prominent Fluid Controls, Inc.
11294B Heavy-Duty Fabricated Stainless Steel
Slide Gates
A. A. H. Fontaine, Series 20.
B. Whipps, Inc., Series 900.
C. Waterman Industries, SS-250.
D. Rodney Hunt, Series A-113 or A-114.
E. Hydro Gate, Model HG-561.
RW Gate, Model RW1000-S.
11312D Vertical Turbine Short Setting
Centrifugal Pumps
A. Flowserve.
B. Sulzer/Johnson Pumps.
C. Peerless Pump.
D. Weir/Floway.
E. National Pump Co.
F. Cascade Pump Company.
11312O Horizontal ANSI Centrifugal Pumps A. Flowserve Co.
B. ITT, Ind.
11313E Horizontal Self-Priming Sample
Centrifugal Pumps
A. Gorman Rupp Company, AMT.
B. Barnes Pumps.
11376A Rotary-Lobe Blowers
A. Kaeser Compressors, Com-paK
Series.
B. Aerzen.
C. FPZ Inc.
List of Equipment Manufacturers
00436-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00436 (BidSetFinal) Section Equipment Manufacturer/Supplier
13447 Electric Actuators
A. Rotork Controls Inc.
B. Limitorque Corp.
C. Auma.
16262 Variable Frequency Drives 0.50 -
50 Horsepower
A. Eaton.
B. Allen-Bradley.
C. Siemens-Robicon.
D. Schneider Electric.
E. GE by ABB.
F. ABB.
BIDDER
(Signature)
(Date)
END OF DOCUMENT
Escrow Agreement for Security Deposits in Lieu of Retention 00602-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00602 (BidSetFinal) DOCUMENT 00602
ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION This escrow agreement is made and entered into by and between whose address is hereinafter called “Owner,”
whose address is hereinafter called “Contractor,” and
whose address is
hereinafter called “Escrow Agent.”
For the consideration hereinafter set forth, Owner, Contractor, and Escrow Agent agree as follows:
1. In accordance with California Public Contract Code, Section 22300, the Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the construction contract entered into between Owner and Contractor for ___________________________ in the amount of ___________________ dated _______________ (hereafter referred to as the "contract"). Alternatively, on written request of Contractor, Owner shall make payments of the retention earnings directly to Escrow Agent. When Contractor deposits the securities as a substitute for the contract earnings, Escrow Agent shall notify Owner within 10 days of the deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the contract between Owner and Contractor. Securities shall be held in the name of the ______________ and shall designate Contractor as the beneficial owner.
2. Owner shall make progress payments to Contractor for those funds which otherwise would be withheld from progress payments pursuant to the contract provision, provided that Escrow Agent holds securities in the form and amount specified above.
3. When Owner makes payment of retentions earned directly to Escrow Agent, Escrow Agent shall hold them for the benefit of Contractor until such time as the escrow created under this contract is terminated. Contractor may direct the investment of the payments into securities. All terms and conditions of this Agreement and the rights and responsibilities of the parties shall be equally applicable and binding when Owner pays Escrow Agent directly.
4. Contractor shall be responsible for paying all fees for the expenses incurred by Escrow Agent in administering the escrow account. These expenses and payment terms shall be determined by the Contractor and Escrow Agent.
5. The interest earned on the securities or the money market accounts held in escrow and all interest earned on the interest shall be for the sole account of Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notice to Owner.
6. Contractor shall have the right to withdraw all or any part of the principal in the escrow account only by written notice to the Escrow Agent accompanied by written authorization from Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be withdrawn by Contractor.
7. Owner shall have a right to draw upon the securities in the event of default by Contractor. Upon 7 days' written notice to the Escrow Agent from Owner of the
Escrow Agreement for Security Deposits in Lieu of Retention 00602-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00602 (BidSetFinal) default, Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by Owner.
8. Upon receipt of written notification from Owner certifying that the contract is final and complete, and that Contractor has complied with all requirements and procedures applicable to the contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges of the escrow account. The escrow shall be closed immediately upon disbursement of all moneys and securities on deposit and payments of fees and charges.
9. Escrow Agent shall rely on the written notifications from Owner and Contractor pursuant to Sections above, inclusive, of this Agreement and Owner and Contractor shall hold the Escrow Agent harmless from the Escrow Agent's release, conversion, and disbursement of the securities and interest as set forth above.
10. The names of the persons who are authorized to give written notice or to receive written notice on behalf of Owner and on behalf of Contractor in connection with the foregoing, and exemplars of their respective signatures are as follows:
On behalf of Owner: On behalf of Contractor:
Title Title
Name Name
Signature Signature
Address Address
On behalf of the Escrow Agent:
Title
Name
Signature
Address
At the time the escrow account is opened, Owner and Contractor shall deliver to the Escrow Agent a fully executed counterpart of this Agreement.
END OF DOCUMENT
Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
Certificate of Substantial Completion
00625-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00625 (BidSetFinal) DOCUMENT 00625
CERTIFICATE OF SUBSTANTIAL COMPLETION
Owner: Owner’s Project No.:
Engineer: Engineer’s Project No.:
Contractor:
Contractor’s Project
No.:
Project:
Contract
Name:
This ☐ Preliminary ☐ Final Certificate of Substantial Completion applies to:
☐ All Work ☐ The following specified portions of the Work:
[Describe the portion of the work for which Certificate of Substantial Completion is issued]
Date of Substantial Completion: [Enter date, as determined by Engineer] The Work to which this Certificate applies has been inspected by authorized representatives of Owner, Contractor, and Engineer, and found to be substantially complete. The Date of Substantial Completion of the Work or portion thereof designated above is hereby established, subject to the provisions of the Contract pertaining to Substantial Completion. The date of Substantial Completion in the final Certificate of Substantial Completion marks the commencement of the contractual correction period and applicable warranties required by the Contract.
A punch list of items to be completed or corrected is attached to this Certificate. This list may not be all-inclusive, and the failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents.
Amendments of contractual responsibilities recorded in this Certificate should be the product of mutual agreement of Owner and Contractor; see the General Conditions.
The responsibilities between Owner and Contractor for security, operation, safety, maintenance, heat, utilities, insurance, and warranties upon Owner's use or occupancy of the Work must be as provided in the Contract, except as amended as follows:
Amendments to Owner’s Responsibilities: ☐ None ☐ As follows:
[List amendments to Owner’s Responsibilities]
Amendments to Contractor’s Responsibilities: ☐ None ☐ As follows:
[List amendments to Contractor’s Responsibilities]
The following documents are attached to and made a part of this Certificate:
[List attachments such as punch list; other documents]
Certificate of Substantial Completion
00625-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00625 (BidSetFinal) This Certificate does not constitute an acceptance of Work not in accordance with the Contract Documents, nor is it a release of Contractor's obligation to complete the Work in accordance with the Contract Documents.
Engineer
END OF DOCUMENT
By (signature):
Name
(printed):
Title:
Request for Information or Interpretation (RFI)
00632-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00632 (BidSetFinal) DOCUMENT 00632
REQUEST FOR INFORMATION OR INTERPRETATION (RFI)
Owner: Click here to enter text. Date: XX/XX/XXXX
Contractor: Click here to enter text. Project No.: 00000.00 Project
Name: Click here to enter text. RFI No.: 000
RFI Title: Click here to enter text.
Spec/Dwg.
Reference: 00000
Information or Interpretation and Reason Requested
Click here to enter text.
Authored
By:
Click here to enter text.
Date
Submitted: XX/XX/XXXX
Response to Request:
Click here to enter text.
In the event, Contractor believes the RFI response does or will cause a change to the requirements of the Contract, Contractor shall immediately give written notice stating that Contractor considers the response to be a Change Order.
Firm
Name:
Click here to enter text.
Date
Returned: XX/XX/XXXX
Signature:
Printed
Name:
END OF DOCUMENT
Federal and State Funding Requirements
00820-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00820 (BidSetFinalb) SECTION 00820
FEDERAL AND STATE FUNDING REQUIREMENTS
ARTICLE 1 — GENERAL
1.01 This section comprises the construction contract provisions required by funding programs.
A. The provisions, regulations, code references, certifications and other items included apply to this Project.
ARTICLE 2 — SRF REQUIREMENTS
2.01 Anticipated funding sources for this project includes the state of California’s Water Recycling Funding Program (WRFP), through the Clean Water State Revolving Fund (SRF). This section summarizes the SRF program requirements the contractor is required to comply with. If there are conflicts between this section and other provisions or sections, the requirements stated in this section shall take precedence over the other provisions, except where similar provisions are more stringent, in which case the more stringent conditions will be implemented.
2.02 Bids must include a signed copy of Attachment A - Certification of Compliance with WRFP/SRF Conditions.
2.03 The loan or grant recipient is the City of Ukiah and will be referenced as the Owner.
2.04 Project records
A. Contractor and Subcontractors shall maintain separate books, records and other materials relative to Project. Contractor shall submit a copy of all such records to the Owner as a condition for final payment. Contractor and Subcontractors shall make such books, records, and other material available at all reasonable times (at a minimum during normal business hours) to inspection, copying, and audit by the Owner, the United States Environmental Protection Agency (USEPA), State Water Resources Control Board (SWRCB), or any authorized representatives of the aforementioned. Contractor and Subcontractors shall allow interviews during normal business hours of any employees who might reasonably have information related to such records. Contractor shall include a similar duty regarding audit, interviews, and records retention in all subcontracts related to the Contract. Obligations under this provision shall survive the expiration or termination of the Contract.
ARTICLE 3 — DEBARMENT AND SUSPENSION
3.01 Contractor certifies that it will not knowingly enter into a contract with anyone who is ineligible under the 2 CFR part 180 and part 1532 (per Executive Order 12549, 51 FR 6370, February 21, 1986) or who is prohibited under Section 306 of the Clean Air Act or Section 508 of the Clean Water Act to participate in the Project. Suspension and debarment information can be accessed at http://www.sam.gov. Contractor represents
Federal and State Funding Requirements
00820-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00820 (BidSetFinalb) and warrants that it has or will include a term or conditions requiring compliance with this provision in all of its subcontracts under this Agreement.
3.02 The contract is a covered transaction for purposes of 2 CFR Part 180 and 2 CFR Part 3000. As such, the Contractor is required to verify that none of the Contractors, its principals (defined at 2 CFR § 180.995), or its affiliates (defined at 2 CFR § 180.905) are excluded (defined at 2 CFR § 180.940) or disqualified (defined at 2 CFR § 180.935).
3.03 The Contractor must comply with 2 CFR Part 180, Subpart C and 2 CFR Part 3000, Subpart C and must include a requirement to comply with these regulations in any subcontract.
3.04 If it is later determined that the Contractor did not comply with 2 CFR Part 180, Subpart C and 2 CFR Part 3000, Subpart C, in addition to remedies available to the Owner, the Federal Government may pursue available remedies, including, but not limited to, suspension and/or debarment.
3.05 The bidder or proposer agrees to comply with the requirements of 2 CFR Part 180, Subpart C and 2 CFR Part 3000, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its subcontracts.
3.06 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions
A. The Contractor certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared negligible, or voluntarily excluded from participation in this transaction by any federal department or agency.
B. Where the Contractor is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to the bid.
C. The Contractor also certifies that it and its principals:
1. Have not within a three-year period preceding this bid been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state anti-trust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
2. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated this certification; and
3. Have not within a three-year period preceding this bid had one or more public transactions (federal, state or local) terminated for cause or default. Where the Contractor is unable to certify to any of the above, such owner shall attach an explanation to the bid;
4. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the federal
Federal and State Funding Requirements
00820-3 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00820 (BidSetFinalb) government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment; D. The Contractor shall incorporate the foregoing requirements in all subcontracts.
ARTICLE 4 — PREVAILING WAGE REQUIREMENTS
4.01 Contractor shall comply with State of California Prevailing wage determinations.
A. Contractor agrees to be bound by all applicable provisions of State Labor Code regarding prevailing wages. California Division of Industrial Relations (DIR) requirements may be found at: http://www.dir.ca.gov/lcp.asp. For more information, please refer to DIR’s Public Works Manual at:
http://www.dir.ca.gov/dlse/PWManualCombined.pdf.
B. This contract is subject to enforcement by DIR with regard, specifically but not limited to, the following:
1. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the DIR. These wages are available from the DIR website at https://www.dir.ca.gov. The effective general prevailing wage rates, which have been determined and are on file with the DIR are referenced but not printed in the Contract Documents.
2. Pursuant to Section 1725.5 of the Labor Code, no contractor or subcontractor may be listed on a bid proposal, or awarded a contract, for public work on a public works project unless registered with the DIR.
ARTICLE 5 — RUSSIAN SANCTIONS
5.01 Contractor is required to comply with the economic sanctions imposed in response to Russia’s actions in Ukraine, including with respect to, but not limited to, the federal executive orders identified in California Executive Order N-6-22, located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-ExecutiveOrder.pdf and the sanctions identified on the United States Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programsand-country-information/ukraine-russia-related-sanctions).
5.02 Contractor is required to comply with all applicable reporting requirements regarding compliance with the economic sanctions, including, but not limited to, those reporting requirements set forth in California Executive Order N-6-22 for all Recipients with one or more agreements with the State of California with an aggregated value of Five Million Dollars ($5,000,000) or more, including:
A. Desisting from making any new investments or engaging in financial transactions with Russian institutions or companies that are headquartered or have their principal place of business in Russia;
B. Not transferring technology to Russia or companies that are headquartered or have their principal place of business in Russia; and
C. Direct support to the government and people of Ukraine.
Federal and State Funding Requirements
00820-4 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00820 (BidSetFinalb) ARTICLE 6 — PROJECT RECORDS
6.01 Contractor and Subcontractors shall maintain separate books, records and other materials relative to Project. Contractor shall submit a copy of all such records to the Owner as a condition for final payment. Contractor and Subcontractors shall make such books, records, and other material available at all reasonable times (at a minimum during normal business hours) to inspection, copying, and audit by the Owner, the United States Environmental Protection Agency (USEPA), or any authorized representatives of the aforementioned. Contractor and Subcontractors shall allow interviews during normal business hours of any employees who might reasonably have information related to such records. Contractor shall include a similar duty regarding audit, interviews, and records retention in all subcontracts related to the Contract.
Obligations under this provision shall survive the expiration or termination of the Contract.
ARTICLE 7 — DRUG FREE WORKPLACE REQUIREMENTS
7.01 Comply with 55 FR 21690, 21694, MAY 25, 1990.
7.02 Workplaces under grants, for contractors other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the contractor does not identify the workplaces at the time of application, or upon award, if there is no application, the contractor must keep the identity of the workplace(s) on file in its office and make the information available for federal inspection. Failure to identify all known workplaces constitutes a violation of the contractor's drug-free workplace requirements.
7.03 Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or state highway department while in operation, state employees in each local unemployment office, performers in concert halls or radio studios).
7.04 If the workplace identified to the board changes during the performance of the grant, the contractor shall inform the board of the change(s), if it previously identified the workplaces in question.
7.05 Definitions of terms in the non-procurement suspension and debarment common rule and drug-free workplace common rule apply to this certification. Contractors' attention is called, in particular, to the following definitions from these rules: controlled substance means a controlled substance in schedules i through v of the controlled substances act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15);conviction means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the federal or state criminal drug statutes; criminal drug statute means a federal or non-federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; employee means the employee of a contractor directly engaged in the performance of work under a grant, including: (i) all direct charge employees; (ii) all indirect charge employees unless their impact or involvement is insignificant to the performance of the grant; and, (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the contractor's payroll. This definition does not include
Federal and State Funding Requirements
00820-5 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00820 (BidSetFinalb) workers not on the payroll of the contractor (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the contractor's payroll; or employees of subrecipients or subcontractors in covered workplaces.
7.06 Certification regarding drug-free workplace requirements for alternate i. (contractors other than individuals)
A. The contractor certifies that it will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about—
a. The dangers of drug abuse in the workplace;
b. The contractor's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the published statement;
4. Notifying the employee in the published statement that, as a condition of employment
5. Under the grant, the employee will—
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction;
6. Notifying the board in writing, within ten calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant;
7. Taking one of the following actions, within 30 calendar days of receiving notice, with respect to any employee who is so convicted—
a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the rehabilitation act of 1973, as amended; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency;
8. Making a good faith effort to continue to maintain a drug-free workplace through implementation of these requirements.
Federal and State Funding Requirements
00820-6 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00820 (BidSetFinalb) ARTICLE 8 — EEOC: AFFIRMATIVE ACTION REQUIREMENTS
8.01 Comply with Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246) located at 41 CFR § 60-4.2.
ARTICLE 9 — ENVIRONMENTAL COMPLIANCE
9.01 The Contractor, and all subcontractors at any tier, shall comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857[h]), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738 (Administration of the Clean Air Act and the Federal Water Pollution Control Act with Respect to Federal Contracts, Grants, or Loans), and 40 CFR Part 15.
9.02 Permits and environmental compliance requirements: As indicated in Section 01150 - Mitigation and Monitoring Requirements.
ARTICLE 10 — EQUAL EMPLOYMENT OPPORTUNITY AUTHORITIES EO 11246
10.01 The Contractor shall comply with Executive Order 11246, entitled 'Equal Employment Opportunity,' as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60). (EO 11246, 30 FR 12319, September 28, 1965).
10.02 Contractor's compliance with Executive order 11246 shall be based on implementation of the Equal Opportunity Clause, and specific affirmative active obligations required by the Standard Federal Equal Employment Opportunity Construction Contract Specifications, as set forth in 41 CFR Part 60-4.
ARTICLE 11 — RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT
11.01 Contractor shall report to Construction Manager any discovery or invention that arises during the course of the Work to the non-federal entity. Contractor shall promptly report inventions to the Construction Manager (within 60 days) after the inventor discloses it in writing to Contractor. The awarding agency shall determine how rights in the invention/discovery shall be allocated consistent with Government Patent Policy and Title 37 CFR § 401.
ARTICLE 12 — SIGNAGE REQUIREMENTS
12.01 Comply with signage requirements as specified in Section 01500 - Temporary Facilities and Controls.
12.02 Add SRF required information and logos as directed by Engineer.
ARTICLE 13 — CIVIL RIGHTS OBLIGATIONS
13.01 Contractor shall comply with the following federal non-discrimination requirements:
A. Title VI of the Civil Rights Act of 1964, which prohibits discrimination based on race, color, and national origin, including limited English proficiency (LEP). (42 U.S.C 2000D, et. seq)
Federal and State Funding Requirements
00820-7 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00820 (BidSetFinalb) B. Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination against persons with disabilities. (29 U.S.C. 794, supplemented by EO 11914, 41 FR 17871, April 29, 1976 and EO 11250, 30 FR 13003, October 13, 1965) C. The Age Discrimination Act of 1975, which prohibits age discrimination. (42 U.S.C 6101 et. seq)
D. Section 13 of the Federal Water Pollution Control Act Amendments of 1972, which prohibits discrimination on the basis of sex.
E. 40 CFR Part 7, as it relates to the foregoing.
ARTICLE 14 — EEOC: ELIMINATION OF SEGREGATED FACILITIES. (41 CFR 60-1.8)
14.01 The contractor must ensure that facilities provided for employees are provided in such a manner that segregation on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin cannot result. The contractor may neither require such segregated use by written or oral policies nor tolerate such use by employee custom.
The contractor's obligation extends further to ensuring that its employees are not assigned to perform their services at any location, under the contractor's control, where the facilities are segregated. This obligation extends to all contracts containing the equal opportunity clause regardless of the amount of the contract. The term “facilities,” as used in this section, means waiting rooms, work areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing provided for employees; Provided, that separate or single-user restrooms and necessary dressing or sleeping areas shall be provided to assure privacy between the sexes.
END OF SECTION
Federal and State Funding Requirements
00820-Attachment A 8660F10 April 2023
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ATTACHMENT A - CERTIFICATION OF COMPLIANCE WITH
WATER RECYCLING FUNDING PROGRAM/STATE REVOLVING FUND CONDITIONS
Federal and State Funding Requirements
00820-Attachment A-1 8660F10 April 2023
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CERTIFICATION OF COMPLIANCE WITH WATER RECYCLING FUNDING
PROGRAM/STATE REVOLVING FUND CONDITIONS
This certification relates to the City of Ukiah’s Water Recycling Project – Phase 4 Refinements Contract proposed by the Owner which expects to finance the proposed Construction Contract with assistance from the Water Recycling Funding Program (WRFP)/State Revolving Fund (SRF) loan program supported in part with funds directly made available by the State of California - Proposition 68 and Senate Bill 129. I am the undersigned prospective construction contractor or subcontractor.
I certify that I have read the SRF Program Requirements and agree to incorporate the following into the bid and/or contract:
• DEBARMENT AND SUSPENSION (EXECUTIVE ORDER 2549)
• EQUAL EMPLOYMENT OPPORTUNITY (EXECUTIVE ORDER 1246)
• PREVAILING WAGE STANDARDS PROVISION
I agree that I will obtain identical certifications from prospective lower-tier construction subcontractors prior to the award of any lower-tier construction subcontracts with a price exceeding $10,000. I also agree that I will retain such certifications in my files.
The Contractor certifies that neither it nor its principals is presently debarred. ______________________________________ ________________ (Signature of Authorized Official) (Date)
.................................................................................... (Name and Title of Authorized Official [Print or Type]) .................................................................................... (Name of Prospective Construction Contractor or Subcontractor [Print or Type]) .................................................................................... (Address and Telephone Number of Prospective Construction Contractor or Subcontractor [Print or Type]) .................................................................................... (Employer Identification Number of Prospective Construction Contractor or Subcontractor)
Escrow Bid Documents
00823-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00823 (BidSetFinal) DOCUMENT 00823
ESCROW BID DOCUMENTS
ARTICLE 1—SCOPE
1.01 The 3 lowest Bidders shall submit, within the specified time after receipt of Bids, 1 copy of all documentary information generated in preparation of Bid prices for this Project.
This material is hereinafter referred to as "Escrow Bid Documents." The Escrow Bid Documents of the Successful Bidder will be held in escrow for the duration of the contract.
1.02 The Successful Bidder agrees, as a condition of award of the contract, that the Escrow Bid Documents constitute the complete, only, and all documentary information used in preparation of his Bid. No other Bid preparation information shall be considered in resolving disputes.
1.03 Nothing in the Escrow Bid Documents shall change or modify the terms or conditions of the Contract Documents.
ARTICLE 2—OWNERSHIP
2.01 The Escrow Bid Documents are, and shall always remain, the property of Contractor, subject only to joint review by Owner and Contractor, as provided in this Document.
2.02 Owner stipulates and expressly acknowledges that the Escrow Bid Documents, as defined in this Document, constitute trade secrets. This acknowledgment is based on Owner's express understanding that the information contained in the Escrow Bid Documents is not known outside the Bidder's business, is known only to a limited extent and only by a limited number of employees of the Bidder, is safeguarded while in Bidder's possession, is extremely valuable to Bidder, and could be extremely valuable to Bidder's competitors by virtue of it reflecting Bidder's contemplated techniques of construction. Owner acknowledges that the Bidder expended substantial sums of money in developing the information included in the Escrow Bid Documents and further acknowledges that it would be difficult for a competitor to replicate the information contained therein. Owner further acknowledges that the Escrow Bid Documents and the information contained therein are made available to Owner only because such action is an express prerequisite to award of the contract. Owner further acknowledges that the Escrow Bid Documents include a compilation of information used in the Bidder's business, intended to give the Bidder an opportunity to obtain an advantage over competitors who do not know of or use the contents of the documentation. Owner agrees to safeguard the Escrow Bid Documents, and all information contained therein, against disclosure to the fullest extent permitted by law.
ARTICLE 3—PROGRAM
3.01 Escrow Bid Documents will be used to assist in the negotiation of price adjustments and Change Orders and in the settlement of disputes, claims, and other controversies. They will not be used for pre-award evaluation of Contractor's anticipated methods of construction or to assess Contractor's qualifications for performing the Work.
Escrow Bid Documents
00823-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00823 (BidSetFinal) ARTICLE 4—FORMAT AND CONTENTS
4.01 Bidders may submit Escrow Bid Documents in their usual cost-estimating format. It is not the intention of this section to cause the Bidder extra work during the preparation of the Bid, but to ensure that the Escrow Bid Documents will be adequate to enable complete understanding and proper interpretation for their intended use. The Escrow Bid Documents shall be in the language of the Specifications.
4.02 It is required that the Escrow Bid Documents clearly itemize the estimated costs of performing the work of each Bid item contained in the Bid schedule. Bid items should be separated into subitems as required to present a complete and detailed cost estimate and allow a detailed cost review. The Escrow Bid Documents shall include all quantity takeoffs; crew; equipment; calculations of rates of production and progress; copies of quotations from equipment manufacturers, Subcontractors, and Suppliers; and memoranda, narratives, consultants' reports, add/deduct sheets, and all other information used by the Bidder to arrive at the prices contained in the Bid Form.
Estimated costs should be broken down into the Bidder's usual estimate categories, such as direct labor, repair labor, equipment operation, equipment ownership, expendable materials, permanent materials, and subcontract costs as appropriate. Plant and equipment and indirect costs should be detailed in the Bidder's usual format.
Contractor's allocation of plant and equipment, indirect costs, contingencies, markup, and other items to each Bid item shall be included.
4.03 All costs shall be identified. For Bid items amounting to less than $10,000, estimated unit costs are acceptable without a detailed cost estimate, provided that labor, equipment, materials, and subcontracts, as applicable, are included, and provided that indirect costs, contingencies, and markup, as applicable, are allocated.
4.04 Bidding Documents provided by the Owner should not be included in the Escrow Bid Documents unless needed to comply with the requirements of this section.
ARTICLE 5—SUBMITTAL
5.01 The Escrow Bid Documents shall be submitted in a sealed container within 72 hours after the time of receipt of Bids. The container shall be clearly marked on the outside with the Bidder's name, date of submittal, project name, and the words "Escrow Bid Documents."
5.02 The Escrow Bid Documents shall be accompanied with the completed Attachment A Certificate of Bid Documentation, signed by an individual authorized by the Bidder to execute the Bid Form, stating that the material in the Escrow Documentation constitutes the complete, only, and all documentary information used in preparation of the Bid and that he has personally examined the contents of the Escrow Bid Documents container and has found that the documents in the container are complete.
5.03 Prior to award, Escrow Bid Documents of the apparent Successful Bidder will be unsealed, examined, organized, and inventoried by representatives of Owner, together with members of Contractor's staff who are knowledgeable in how the Bid was prepared.
5.04 This examination is to ensure that the Escrow Bid Documents are authentic, legible, and complete. It will not include review of, and will not constitute approval of, proposed construction methods, estimating assumptions, or interpretations of Contract Documents. This examination is subject to the condition that, as trade secrets, the Escrow Bid Documents are proprietary and confidential as described in this Document.
Examination will not alter any condition(s) or term(s) of the contract.
Escrow Bid Documents
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5.05 If all the documentation required in this Document has not been included in the original submittal, additional documentation shall be submitted, at Owner's discretion, prior to award of the contract. The detailed breakdown of estimated costs shall be reconciled and revised, if appropriate, by agreement between Contractor and Owner before making the award.
5.06 If the contract is not awarded to the apparent Successful Bidder, the Escrow Bid Documents of the Bidder next to be considered for award shall be processed as described above.
5.07 Timely submission of complete Escrow Bid Documents is an essential element of the Bidder's responsibility and a prerequisite to contract award. Failure to provide the necessary Escrow Bid Documents will be sufficient cause for Owner to reject the Bid.
5.08 If the Bidder's proposal is based on subcontracting any part of the Work, each Subcontractor whose total subcontract price exceeds 5 percent of the total Contract Price proposed by the Bidder shall provide separate Escrow Bid Documents to be included with those of the Bidder. These documents will be opened and examined in the same manner and at the same time as the examination described above for the apparent Successful Bidder.
5.09 If Contractor subcontracts any portion of the Work after award, Owner retains the right to require Contractor to submit Escrow Bid Documents from the Subcontractor before the subcontract is approved.
5.10 Escrow Bid Documents submitted by unsuccessful Bidders will be returned unopened, unless opened as provided above, as soon as they are no longer needed by Owner and no later than immediately following award of the contract.
ARTICLE 6—STORAGE
6.01 The Escrow Bid Documents of the Successful Bidder will be placed in escrow prior to award of the contract, for the life of the contract, in a mutually agreeable institution. The cost of storage will be paid by Owner.
ARTICLE 7—EXAMINATION AFTER AWARD OF CONTRACT
7.01 The Escrow Bid Documents shall be examined by both Owner and Contractor, at any time deemed necessary after award of the contract by either Owner or Contractor, to assist in the negotiation of price adjustments and Change Orders, or the settlement of disputes.
7.02 Examination of the Escrow Bid Documents after award of the contract is subject to the following conditions:
7.03 As trade secrets, the Escrow Bid Documents are proprietary and confidential as described in this Document.
7.04 Owner and Contractor shall each designate, in writing to the other party and a minimum of 10 days prior to examination, representatives who are authorized to examine the Escrow Bid Documents. No other person shall have access to the Escrow Bid Documents.
7.05 Access to the Escrow Bid Documents will take place only in the presence of duly designated representatives of both Owner and Contractor.
Escrow Bid Documents
00823-4 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00823 (BidSetFinal) ARTICLE 8—FINAL DISPOSITION
8.01 The Escrow Bid Documents will be returned to Contractor at such time as the contract has been completed and final settlement has been achieved.
END OF DOCUMENT
Escrow Bid Documents
00823-Attachment A 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00823 (BidSetFinal)
ATTACHMENT A - CERTIFICATE OF BID DOCUMENTATION
Escrow Bid Documents
00823-Attachment A-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00823 (BidSetFinal)
CERTIFICATE OF BID DOCUMENTATION
I, THE UNDERSIGNED, HEREBY CERTIFY THAT THE BID DOCUMENTATION CONTAINED
IN THIS DOCUMENT CONSTITUTES THE COMPLETE, ONLY, AND ALL DOCUMENTARY
INFORMATION USED IN PREPARATION OF THE BID AND THAT I HAVE PERSONALLY
EXAMINED THESE CONTENTS AND HAVE FOUND THAT THIS BID DOCUMENTATION IS COMPLETE.
BY:
TITLE:
FIRM:
DATE:
Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
Work Change Directive
00940-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00940 (BidSetFinal) DOCUMENT 00940
WORK CHANGE DIRECTIVE
Owner: Owner’s Project No.:
Engineer: Engineer’s Project No.:
Contractor:
Contractor’s Project
No.:
Project:
Contract
Name:
Date Issued:
Effective Date of Work Change
Directive:
Contractor is directed to proceed promptly with the following change(s):
Description:
[Description of the change to the Work]
Attachments:
[List documents related to the change to the Work]
Purpose for the Work Change Directive:
[Describe the purpose for the change to the Work]
Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to:
Notes to User—Check one or both of the following
☐ Non-agreement on pricing of proposed change. ☐ Necessity to proceed for schedule or other reasons.
Estimated Change in Contract Price and Contract Times (non-binding, preliminary):
Contract Price: $ [increase][decrease][not yet
estimated].
Contract Time: days [increase][decrease][not yet
estimated].
Work Change Directive
00940-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00940 (BidSetFinal) Basis of estimated change in Contract Price:
☐ Lump Sum ☐ Unit Price ☐ Cost of the Work ☐ Other
Recommended by Engineer Authorized by Owner
By:
Title:
Date:
END OF DOCUMENT
This document is a MODIFIED version of EJCDC® C‑941, Copyright© 2018 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. All rights reserved. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
Change Order
00941-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00941 (BidSetFinal) DOCUMENT 00941
CHANGE ORDER
Owner: Owner’s Project No.:
Engineer:
Engineer’s Project
No.:
Contractor:
Contractor’s Project
No.:
Project:
Contract
Name:
Date Issued:
Effective Date of Change
Order:
The Contract is modified as follows upon execution of this Change Order:
Description:
[Description of the change]
Attachments:
[List documents related to the change]
In signing a Change Order, the Owner and Contractor acknowledge and agree that:
1. The Change Order constitutes full mutual accord and satisfaction for the change to the Work. The stipulated compensation (Contract Price or Contract Times, or both) set forth in the Change Order includes not only all direct costs of Contractor such as labor, material, job overhead, and profit markup, but also includes any costs for modifications or changes in sequence of work to be performed, delays rescheduling, disruptions, extended direct overhead or general overhead, acceleration, material, or other escalation which includes wages and other impact costs.
2. This Change Order will become a supplement to the Contract and all Contract provisions will apply hereto.
3. It is understood that this Change Order shall be effective on the date the Owner authorizes the Change Order by their signature.
4. No reservation of rights to pursue subsequent claims on the Change Order will be made by either party.
5. No subsequent claim or amendment of the Contract Documents will arise out of or as a result of the Change Order.
Change Order
00941-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00941 (BidSetFinal) Change in Contract Price
Change in Contract Times
[State Contract Times as either a specific
date or a number of days]
Original Contract Price: Original Contract Times:
Substantial
Completion:
$ Ready for final
payment:
[Increase] [Decrease] from previously approved
Change Orders No. 1 to No. [Number of previous
Change Order]:
[Increase] [Decrease] from previously approved
Change Orders No. 1 to No. [Number of
previous Change Order]:
Substantial
Completion:
$ Ready for final
payment:
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial
Completion:
$ Ready for final
payment:
[Increase] [Decrease] this Change Order: [Increase] [Decrease] this Change Order:
Substantial
Completion:
$ Ready for final
payment:
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial
Completion:
$ Ready for final
payment:
Recommended by Engineer
(if required) Authorized by Owner
By:
Title:
Date:
Authorized by Contractor Approved by Funding Agency
(if applicable)
By:
Title:
Date:
END OF DOCUMENT
Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.
Field Order
00942-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/00942 (BidSetFinal) DOCUMENT 00942
FIELD ORDER
Owner: Owner’s Project No.:
Engineer: Engineer’s Project No.:
Contractor:
Contractor’s Project
No.:
Project:
Contract
Name:
Date Issued:
Effective Date of Field
Order:
Contractor is hereby directed to promptly perform the Work described in this Field Order, issued in accordance with the General Conditions, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work.
Reference:
Specification Section(s):
Drawing(s) / Details (s):
Description:
[Description of the change to the Work]
Attachments:
[List documents supporting change]
Issued by Engineer
By:
Title:
Date:
END OF DOCUMENT
Summary of Work
01110-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01110 (BidSetFinal) SECTION 01110
SUMMARY OF WORK
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Detailed description of the Work.
1.02 THE WORK
A. The Work consists of:
1. Construction of Recycled Water Project Phase 4 - Specification No. 23-01, including: construction of new and rehabilitation of existing facilities related to the City of Ukiah’s recycled water production, storage, and distribution; repair and reconstruction of existing improvements affected by the Work; and incidentals for complete and usable facilities.
2. Commissioning of the Work.
1.03 LOCATION OF PROJECT
A. The Work is primarily located at the following locations and as indicated on the Drawings:
1. City of Ukiah Water Treatment Plant: 935 River Street, Ukiah, CA 95482.
2. City of Ukiah Wastewater Treatment Plant: 300 Plant Road, Ukiah, CA 95482.
3. Various locations within the City of Ukiah for the recycled water distribution system pipelines.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Contract Document Language
01116-1 8660F10 April 2023
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CONTRACT DOCUMENT LANGUAGE
PART 1 GENERAL
1.01 SUMMARY
A. Section Includes: Explanation of arrangement, language, reference standards, and format.
1.02 REFERENCES
A. Construction Specifications Institute (CSI):
1. MasterFormat™.
2. SectionFormat™.
3. PageFormat™.
1.03 PROJECT MANUAL ARRANGEMENT
A. Document and Section numbers used in Project Manual, and Project Manual arrangement are in accordance with CSI MasterFormat™, except where departures have been deemed necessary.
B. Sections are written in CSI SectionFormat™, Three-Part Section Format, except where departures have been deemed necessary.
C. Page format for Sections in the Project Manual is in PageFormat™, except where departures have been deemed necessary.
1.04 CONTRACT DOCUMENT LANGUAGE
A. Specification Section Paragraphs entitled "Section Includes" summarize briefly what is generally included in the section.
1. Requirements of Contract Documents are not limited by "Section Includes" paragraphs.
B. Specifications have been partially streamlined by intentionally omitting words and phrases, such as "the Contractor shall," "in conformity therewith," "shall be" following "as indicated," "a," "an," "the" and "all."
1. Assume missing portions by inference.
C. Phrase "by Engineer" modifies words such as "accepted," "directed," "selected," "inspected," and "permitted," when they are unmodified.
D. Phrase "to Engineer" modifies words such as "submit," "report," and "satisfactory," when they are unmodified.
Contract Document Language
01116-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01116 (BidSetFinal) E. Colons (:) are used to introduce a list of particulars, an appositive, an amplification, or an illustrative quotation:
1. When used as an appositive after designation of product, colons are used in place of words "shall be."
F. Word "provide" means to manufacture, fabricate, deliver, furnish, install, complete, assemble, erect in place, test, or render ready for use or operation, including necessary related material, labor, appurtenances, services, and incidentals.
G. Words "Contractor shall" are implied when direction is stated in imperative mood.
H. Term "products" includes materials and equipment as specified in Section 01600 - Product Requirements - Plant and Section 01601 - Product Requirements - Linear Infrastructure.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Work Restrictions
01140-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal) SECTION 01140
WORK RESTRICTIONS
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Requirements for sequencing and scheduling the Work affected by existing site and facility, work restrictions, and coordination between construction operations and plant operations.
1.02 SUBMITTALS
A. Method of Procedure (MOP) Submittals:
1. Baseline Schedule with MOP tasks.
a. Submit Baseline Schedule, as specified in Section 01321 - Schedules and Reports with proposed MOPs.
2. Progress Schedules with MOP tasks.
3. MOP Forms.
4. MOP Logs.
a. Submit MOP Log at construction progress meetings.
1.03 METHOD OF PROCEDURE (MOP)
A. Comply with MOP Instructions as specified in Attachment A - Method of Procedure (MOP).
B. Prepare MOP for the following conditions:
1. Shutdowns, diversions, and tie-ins to the existing facility.
2. Process start-up activities.
3. Power interruption and tie-ins.
4. Switch over between temporary and permanent facilities, equipment, piping, and electrical and instrumentation systems.
5. Process constraints requiring interruption of operating processes or utilities.
C. Other Work not specifically listed may require MOPs as determined necessary by the Contractor, Owner, or Engineer.
D. No consideration will be given to claims of additional time and cost associated to preparing MOPs required by the Owner and Engineer to complete this work in a manner that facilitates proper operation of the facility and compliance with effluent discharge criteria.
E. Where required to minimize treatment process interruptions while complying with specified constraints, provide temporary pumping, power, lighting, controls, instrumentation, and safety devices.
Work Restrictions
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1.04 GENERAL CONSTRAINTS ON WORK AND SCHEDULING OF WORK A. Plant access for Contractor will be at the discretion of the Owner.
B. Perform abandoned pipe Work as specified in Section 01738 -Selective Alterations and Demolition.
C. Wastewater projects:
1. The City of Ukiah Wastewater Treatment Plant is the City of Ukiah's only means of treating domestic and industrial wastewater prior to discharging to the Russian River. Impairing the operational capabilities of this treatment plant will result in serious environmental damage and monetary fines.
2. Conduct Work in a manner that will not impair the operational capabilities of essential elements of the treatment process or reduce the capacity of the entire treatment plant below levels sufficient to treat the quality of raw wastewater to the water quality limitations specified in the discharge permit.
3. Conduct commissioning activities as specified in Section 01756 - Commissioning in a manner that will not impair the operational capabilities of essential elements of the treatment process or reduce the capacity of the entire treatment plant below levels sufficient to treat the quality of raw wastewater to the water quality limitations specified in the discharge permit. a. Conduct PCIS Optimization and Fine-Tuning as specified in Section 01756 - Commissioning.
4. The status of the treatment plant shall be defined as "operational" when it is capable of treating the entire quantity of wastewater received to the water quality limits specified in the discharge permit.
1.05 COMPLIANCE WITH NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT
A. The existing facility is operating under the terms of a National Pollutant Discharge Elimination System permit issued by the State Water Resources Control Board.
1. This permit specifies the water quality limits that the plant must meet prior to discharge of effluent.
2. A copy of the existing permit is on file for review from the Owner.
B. Perform work in a manner that will not prevent the existing facility from achieving the finished water quality requirements established by regulations.
C. Bear the cost of penalties imposed on the Owner for discharge violations caused by actions of the Contractor.
D. Conduct the Work and provide temporary facilities required to keep the existing plant continuously operational
E. Do not remove or demolish existing facilities required to keep the existing plant operational at the capacities specified until the existing facilities are replaced by temporary, new, or upgraded facilities or equipment.
1. Test replacement facilities to demonstrate operational success prior to removing or demolishing existing facilities.
Work Restrictions
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1.06 UTILITIES
A. Provide advance notice to and utilize services of Underground Services Alert (U.S.A.) for location and marking of underground utilities operated by utility agencies other than the Owner.
B. Maintain electrical, telephone, water, gas, sanitary facilities, and other utilities within existing facilities in service. Provide temporary utilities when necessary.
C. New yard utilities were designed using existing facility drawings.
1. Field verification of utilities locations was not performed during design.
2. Services crossed or located nearby by new yard utilities may require relocation and possible shutdowns.
3. Pipe alignments as indicated on the Drawings.
1.07 WORK BY OTHERS
A. Where proper execution of the Work depends upon work by others, inspect and promptly report discrepancies and defects.
1.08 SHUTDOWN CONSTRAINTS
A. General shutdown constraints:
1. Execute the Work while the existing facility is in operation.
2. Some activities may be accomplished without a shutdown.
3. Apply to activities of construction regardless of process or work area.
4. Activities that disrupt plant or utilities operations must comply with these shutdown constraints.
5. Organize work to be completed in a minimum number of shutdowns.
6. Provide thorough advanced planning, including having required equipment, materials, and labor on hand at time of shutdown.
7. Shutdown MOPs:
a. Advise the Engineer a minimum of 3 weeks prior to need for any complete or partial plant shutdown for tie-ins.
b. Prepare and submit MOP to Engineer for any complete or partial plant shutdown required a minimum of 2 weeks prior to the shutdown. c. Owner’s written approval of MOP is required prior to beginning Work.
8. Where required to minimize treatment process interruptions while complying with specified constraints, provide temporary pumping, power, lighting, controls, instrumentation, and safety devices.
9. Final determination of the permitting of shutdowns will be the sole judgment of the Owner.
10. Owner maintains the ability to abort on the day of the scheduled shutdown.
11. Unplanned shutdowns due to emergencies are not specified in this Section.
B. Unit process availability work limitations:
1. Shutdowns and tie-ins or other activities that disrupt plant operations are prohibited unless the following unit process availability conditions exist and unless otherwise approved in writing by the Owner and Engineer.
Work Restrictions
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2. At a minimum, the following facilities must be in service in order to proceed with a scheduled shutdown.
a. Headworks including screening and grit removal and pumping. b. Aeration basins.
c. Secondary sedimentation.
d. Filters.
e. Existing solids dewatering and hauling.
C. Plant water system.
1. Maximum shutdown duration: 2 hours.
2. Only 1 shutdown of the plant water system will be allowed to make piping connections.
D. Process, electrical and instrumentation - tie-in shutdowns:
1. Schedule no more than 1 tie-in shutdown per day.
1.09 WORK RESTRICTIONS
A. General:
1. Maximum plant flow work limitation:
a. Activities that disrupt plant operations are prohibited during the following flow conditions, unless otherwise approved in writing by the Owner and Engineer.
1) Flow condition: Flow above 4.0 million gallons per day.
B. Seasons:
1. Dry Weather: June 1 to September 30.
2. Wet Weather: October 1 to May 31.
C. Constraints and Possible Work Sequence for Key Project Elements:
1. Advanced Water Treatment (AWT) System:
a. Constraints:
1) General:
a) Conduct work on AWT units during the dry weather season. b) All AWT units shall be operational during the wet weather season.
c) Work on each tank shall be completed within 4 months after initiation.
d) At least two tanks need to be online at a time while performing work that does not require all AWT units to be offline. e) It may be necessary to shut down all four AWT units for portions of the work. When this occurs, all four AWT units may be shut down for no more than 8 hours; depending on the recycled water demand in the distribution system, this duration may be reduced at the discretion of the Owner.
2) Air Scour Piping (8 inch AA) and Supports:
a) Penetrate new air scour piping to the filter side of the AWT tanks before the tank has been recoated and filter media has been replaced.
b) New air scour piping supports shall be field welded before the AWT tanks are recoated.
Work Restrictions
01140-5 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal) b. Possible Work Sequence:
1) AWT Units:
a) Procure all equipment and materials required for AWT improvements.
b) Isolate the first two AWT units via the MOP process:
(1) Drain the AWT units in coordination with the Owner. (2) Perform demolition work as indicated on the drawings:
(a) Remove the surface wash sweeps and associated
piping.
(b) Remove pneumatic actuator from waste gate.
(c) Remove filter media and gravel support.
(d) Remove adsorption clarifier media.
(3) Install new air scour piping and weld pipe supports onto AWT tank.
(4) Penetrate air scour piping into AWT tank.
(5) Recoat the interior and exterior of the AWT tank.
(6) Place new filter gravel support and filter media into the filter side of the AWT tank.
(7) Place the adsorption clarifier media into the clarifier side of the AWT tank.
(8) Perform testing and commissioning as specified in 11802 and 01756.
c) Isolate the other two AWT units via the MOP process:
(1) Drain the AWT units in coordination with the Owner. (2) Perform demolition work as indicated on the drawings:
(a) Remove the surface wash sweeps and associated
piping.
(b) Remove pneumatic actuator from waste gate.
(c) Remove air compressor from the blower room.
(d) Remove filter media and gravel support.
(e) Remove adsorption clarifier media.
(3) Install new air scour piping and weld pipe supports onto AWT tank.
(4) Penetrate air scour piping into AWT tank.
(5) Recoat the interior and exterior of the AWT tank.
(6) Place new filter gravel support and filter media into the filter side of the AWT tank.
(7) Place the adsorption clarifier media into the clarifier side of the AWT tank.
d) Perform testing and commissioning as specified in 11802 and 01756.
2) Replacing Valves on the Clarifier and Filter Sides:
a) Procure all valves and materials required for valve
improvements.
b) Shut down all four AWT units via the MOP process.
c) Demolish the valves.
d) Install the new valves and actuators.
e) Operations personnel to resume normal operation of the plant and bring at least two AWT units back online.
f) Perform testing and commissioning as specified in 11802 and 01756.
Work Restrictions
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2. Air Wash Blowers:
a. Constraints:
1) Conduct work on blowers during the dry weather season. 2) Work on each blower shall be completed within 4 months after initiation.
3) The blower system may be offline for no more than 6 hours. 4) Keep one decommissioned blower onsite until all commissioning has been completed per Section 01756.
b. Possible Work Sequence:
1) Procure all equipment and materials required for air system improvements.
2) Via the MOP process, isolate the western air wash blower. 3) Demolish the isolated blower and its associated piping and concrete pad.
4) Remove the air compressor from the blower room and relocate it while pneumatic waste gate rams are still in use.
5) Install the new tee at the elbow of the existing air piping (6-inch AA) and a valve in the closed position to divert air to the clarifiers while installing the new blowers.
6) Install at least one new blower, its associated piping, and concrete pad, as space in the room allows.
7) Connect the new air blowers to the AWT system using a tee downstream of the newly installed tee and valve on the existing air piping (6-inch AA).
8) Once sufficient air can be supplied by the new blowers, open the valve for new blowers to provide air to the clarifiers and demolish the remaining existing blower and air piping (6-inch AA).
9) Blind flange the tee that connected the demolished existing air piping (6-inch AA) from the demolished existing blower.
10) Perform testing and commissioning as specified in 11802 and 01756.
3. Coagulant Feed Pump:
a. Constraints:
1) Work on coagulant pump shall be completed within a month after initiation.
b. Possible Work Sequence:
1) Procure all equipment and materials required for backwash piping improvements.
2) Isolate the existing pump to be replaced via the MOP process. 3) Demolish existing pump.
4) Install the new pump.
5) Perform testing, start-up, and commissioning as specified in Section 01756.
4. Rapid Mix System:
a. Constraints:
1) Conduct work on the rapid mix system during the dry weather season.
2) Work on the rapid mix pump system shall be completed within 3 months after initiation.
3) It may be necessary to shut down all four AWT units to complete the Work related to this element. All four AWT units may be shut down for no more than 8 hours; depending on the recycled water demand
Work Restrictions
01140-7 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal) in the distribution system, this duration may be reduced at the discretion of the Owner.
b. Possible Work Sequence:
1) Procure all equipment and materials required for rapid mix pump installation.
2) Install the rapid mix pump and assemble all necessary piping for the system prior to final connection.
3) Excavate around the final effluent pipe for access to install the rapid mix diffuser and piping.
4) Operations personnel to shut down the AWT pumps and close valves to the clarifier side of all AWT tanks.
5) Open the drain valves on the piping entering the AWT tanks to drain the pipe as much as possible. Use sump pumps routed to the nearest plant drain as required.
6) Assemble the rapid mix diffuser assembly prior to installation. 7) Access the pipe using the vault and use a sump pump to remove excess water as needed.
8) Install rapid mix diffuser assembly.
9) Operations personnel to resume normal operation of the plant, which will fill the pipe.
10) Perform testing, start-up, and commissioning as specified in Section 01756.
5. Chlorine Sampler at Backwash Pump Station:
a. Constraints:
1) Work on the chlorine sampler shall be completed within 4 weeks after initiation.
2) The final connection to the existing piping shall be completed in a single shutdown of less than 8 hours.
b. Possible Work Sequences:
1) Procure all equipment and materials required for the chlorine analyzer replacement.
2) Isolate the existing pump and chlorine analyzer.
3) Perform demolition work as indicated on the drawings:
a) Remove existing sample pump.
b) Remove existing chlorine analyzer.
4) Install new sample pump and chlorine analyzer.
5) Perform testing, start-up, and commissioning as specified in Section 01756.
6. Backwash Piping (Area 87):
a. Constraints:
1) Conduct work on AWT units during the dry weather season. 2) Work on valve shall be completed within 4 months after initiation. 3) This Work shall be completed prior to completion of the rehabilitation of the first AWT.
4) The final connection to the existing piping shall be completed in a single shutdown of less than 8 hours.
5) Contractor shall field verify dimensions of the backwash discharge header and prepare pipe layout drawings prior to installation of new piping configuration.
Work Restrictions
01140-8 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal) b. Possible Work Sequence:
1) Field verify dimensions and pipe material of backwash discharge header prior to submitting new shop drawings.
2) Procure all equipment and materials required for backwash piping improvements.
3) Assemble the piping configuration prior to installation. 4) Install new configuration.
5) Perform testing, start-up, and commissioning as specified in Section 01756.
7. Chorine Sampler at Dechlorination Structure:
a. Constraints:
1) Replace valve during the dry weather season.
2) Work on valve shall be completed within a week after initiation. 3) The final connection to the existing piping shall be completed in a single shutdown of less than 8 hours.
4) Discharge to the Russian River is not allowed while replacing the chlorine analyzer.
b. Possible Work Sequence:
1) Procure all equipment and materials required for replacing the chlorine sampler.
2) Assemble required new piping prior to installation.
3) Close valve leading to the Russian River and divert flow to the Carousel Pump Station.
4) Perform demolition work as indicated on the drawings:
a) Remove piping exiting the three-way valve and entering the chlorine analyzer.
b) Remove existing chlorine analyzer.
5) Install new piping and chlorine analyzer.
6) Perform testing, start-up, and commissioning as specified in Section 01756.
8. Valves at Dechlorination Structure:
a. Constraints:
1) Northern-most Valve (FCV-60102):
a) Replace valve during the dry weather season.
b) Work on valve shall be completed within a week after initiation. c) The final connection of the valve to the existing piping shall be completed in a single shutdown of less than 8 hours. Actuation of valve maybe be completed later.
2) Southern-most Valve (FCV-60100):
a) Replace valve between July 1 and September 1.
(1) Work shall occur during a low flow day, defined as
2.5 million gallons per day (mgd) or less.
b) Work on this valve shall not occur concurrently with any other shutdown.
c) Work on valve shall be completed within a week after initiation. d) The final connection to the existing piping shall be completed in a single shutdown of less than 8 hours. Actuation of valve maybe be completed later.
b. Possible Work Sequences:
1) Procure all equipment and materials required for replacing the valves.
Work Restrictions
01140-9 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal) 2) FCV-60102:
a) Shut down operation and draw down the level in the wet well. b) Drain the 24-inch pipe entering the dechlorination structure. c) Remove the existing valve.
d) Install the new valve and leave it in the closed position. e) Operations personnel to resume normal operation of the plant, which will fill the pipeline behind the closed valve.
f) Complete work by actuating the valve.
g) Perform testing, start-up, and commissioning as specified in Section 01756.
3) FCV-60100:
a) Stop work in all other areas to focus on replacing valve. b) Excavate the area to access the valve.
c) Divert flow to a secondary clarifier.
d) Shut down operation and drain the 24-inch pipe as much as possible.
e) Install the new valve and leave it in the closed position. f) Operations personnel to resume normal operation of the plant, which will fill the pipeline behind the closed valve.
g) Complete work by actuating the valve.
h) Perform testing, start-up, and commissioning as specified in Section 01756.
9. Carousel Pump Station:
a. Constraints:
1) Conduct work during the dry weather season.
2) Work shall be completed within 4 months after initiation. 3) Installation of the new pump shall be completed in a single shutdown of less than 8 hours.
4) Perform pipe work before work starts on the Production Augmentation Unit (PAU).
b. Possible Work Sequence:
1) Procure all equipment and materials required for the Carousel Pump Station.
2) Install new pump.
3) Excavate trench for pipe entering PAU and lay the pipe. 4) Perform testing, start-up, and commissioning as specified in Section 01756.
10. Production Augmentation Unit (PAU):
a. Constraints:
1) General:
a) Work shall be completed within 4 months after initiation. 2) Penetration into Structure 80:
a) Conduct work during the dry weather season.
(1) Work shall occur during a low flow day, defined as
2.5 million gallons per day (mgd) or less.
b) Work shall be completed within a week after initiation. c) Penetration into Structure 80 shall be completed in a single shutdown of less than 8 hours.
Work Restrictions
01140-10 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal) b. Possible Work Sequence:
1) PAU and PAU Pump Station:
a) Procure all equipment and materials required for the PAU pump station and PAU.
b) Excavate area to construct the PAU Pump station.
c) Construct structure.
d) Install new pump and slide gate.
e) Excavate trench for pipe alignment entering the PAU pump station and lay piping.
f) Grade PAU and line it.
g) Excavate trench for pipe alignment going to Structure 80. h) Lay piping to Structure 80.
i) Connect pipe to the penetration at Structure 80.
j) Perform testing, start-up, and commissioning as specified in Section 01756.
2) Penetration into Structure 80:
a) Procure all equipment and materials required for the PAU pump station and PAU.
b) Excavate the area around Structure 80 where penetration will be made.
c) Operations personnel to stop normal operation and drain Structure 80’s wet well.
d) Penetrate into Structure 80’s wall.
e) Blind flange pipe until ready to connect to the PAU Pump Station.
11. Digester Overflow Routing:
a. Constraints:
1) Work shall be completed within 7 months after initiation. 2) Contractor shall field the location, condition, pipe material, and outside diameter for existing 6 inch and 12 inch buried sludge piping prior to submitting new steel pipe shop drawings.
3) Perform work before work starts on the PAU.
b. Possible Work Sequence:
1) Excavate to field location, condition, pipe material, and outside diameter for existing 6 inch and 12 inch buried sludge piping prior to submitting new shop drawings.
2) Procure all equipment and materials required for digester overflow routing.
3) Isolate the existing 6 inch sludge piping.
4) Excavate and cut existing 6 inch sludge piping to provide a new 90-degree elbow.
5) Remove the cut portion of the 6 inch sludge pipe extending into the PAU.
6) Excavate trench for new 6 inch sludge pipe and lay it. 7) Perform testing, start-up, and commissioning as specified in Section 01756.
Work Restrictions
01140-11 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
12. Electrical Work:
a. Constraints:
1) Electrical, communication, instrumentation and process control improvements must be completed prior to or concurrently with the rest of the associated Work.
2) All existing loads shall remain powered and functional at all times except for up to 2 hours during relocation(s).
13. Instrumentation and Controls Work:
a. Constraints:
1) Electrical, communication, instrumentation and process control improvements must be completed prior to or concurrently with the rest of the associated Work.
2) All existing I/O points shall remain uninterrupted and functional at all times except for up to 2 hours during relocation(s).
D. Yard piping, electrical duct banks, and trenches:
1. Provide 1 open fire lane, designed for H-20 loadings, at all times during construction.
E. Provide safe, continuous access to process control equipment for plant operations and maintenance personnel.
F. Maintain truck access as required for plant operations and personnel.
G. Piping:
1. Provide temporary piping during construction for existing and new equipment to maintain plant operation in service during construction.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Work Restrictions
01140-Attachment A 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
ATTACHMENT A - METHOD OF PROCEDURE (MOP)
Work Restrictions
01140-Attachment A-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal) “METHOD OF PROCEDURE” (MOP)
Instructions and Forms
Definition and Purpose
“Method of Procedure” (MOP) is a detailed document submitted by the Contractor to request process shutdown(s), utility tie-in(s), work in areas that may risk unanticipated outages, or flow diversions to accommodate site construction activities during a project. Such activities may include (but are not limited to) new tie-ins to utilities or structures, mechanical modifications to process piping or equipment, demolition, bulkhead installation, and cleaning processes.
The MOP provides a detailed plan to the Owner and Engineer that describes specific aspects of the work including purpose, time of execution, and anticipated impacts on treatment processes.
The MOP also includes contingency measures and provisions for rapid closure in the event that shutdown or work progress difficulties are encountered. Information from relevant trades associated with the requested shutdown, diversion, or tie-in is also included.
The Owner should use the information within the MOP to define operational procedures and methods to safely and successfully assist the Contractor.
MOP Process Summary
WHO STEP TIMING
Contractor 1. Identify MOPs needed on MOP Log and
Baseline Schedule.
No later than 7 days
prior to Preconstruction
Scheduling Meeting
Contractor, Owner,
Engineer
2. Pre-MOP Meeting. More than 28 days prior
to work
Contractor 3. Submits MOP. No later than 28 days
prior to work
Owner 4. Reviews MOP.
Owner 5. MOP finalized. No later than 7 days
prior to work
Contractor 6. Complete Readiness Checklist. No later than 5 days prior to work
Contractor 7. Complete Safety Checklist. Immediately prior to commencing work
Contractor 8. Complete Work.
Contractor 9. Update MOP Log and Progress
Schedules.
Monthly
Work Restrictions
01140-Attachment A-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal) MOP Process Detail
STEP 1. Identifies MOPs needed on MOP Log and Baseline Schedule.
Contractor submits a preliminary list of anticipated project MOPs on MOP Log. MOPs identified but not limited to those shutdowns, diversions, or tie-ins described in the Contract Documents.
Incorporate MOPs as tasks in Baseline Schedule. Date scheduled MOPs to coincide with the appropriate construction activities.
STEP 2. Pre-MOP Meeting.
Contractor requests a Pre-MOP Meeting with the Owner and Engineer to discuss the nature of the shutdown, diversion, or tie-in, and to gather the information necessary to complete the MOP Form. The pre-MOP meeting may be waived by the Owner or Engineer if the work is deemed to be minor.
STEP 3. Submits MOP.
Contractor completes the MOP Form and submit 3 copies for approval to the Owner’s Project Manager (OPM).
STEP 4. Reviews MOP.
OPM distributes MOP Form for review by the Owner’s Construction Coordinator, O&M Representative, and Engineer’s Project Representative. Review MOP Form for completeness, accuracy, compliance with both the construction schedule, constraints defined in contract documents, and to ensure that the requested work does not negatively impact plant operations or other concurrent project activities. Additional information may be requested to better understand the nature of and method for completing the Work.
STEP 5. MOP finalized.
Once the MOP is agreed to by all parties, the MOP will be finalized by signature. Copies are distributed to the Owner, Engineer, and Contractor.
STEP 6. Complete Readiness Checklist.
Contractor verifies everything is ready for the work.
STEP 7. Complete Safety Checklist.
Contractor ensures safety.
STEP 8. Complete work.
Contractor complete work.
STEP 9. Update MOP Log and Progress Schedules.
Contractor updates MOP Log weekly and distributes at the regularly scheduled construction progress meetings.
Work Restrictions
01140-Attachment B 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
ATTACHMENT B - METHOD OF PROCEDURE (MOP) FORM
Work Restrictions
01140-Attachment B-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
METHOD OF PROCEDURE
(MOP) FORM
Owner: City of Ukiah Date:
Contractor: Carollo Project No.: 08660F10M
Project
Name: Submittal No.:
Submittal
Title:
Spec/Dwg.
Reference:
MOP # Task Title (Provide <10 word title): Submittal Date: (No later than 28 days prior to work)
SCHEDULE OF WORK ACTIVITY START: (Date/Time) END: (Date/Time) REQUESTOR:
PRIMARY POINT OF CONTACT: PHONE/PAGER:
SECONDARY POINT OF CONTACT: PHONE/PAGER:
NOTIFY Control Room, Phone Security, Phone
BUILDING: LOCATION OF WORK FLOOR/LEVEL:
DESCRIPTION OF WORK: (Provide sufficient details on process isolation, work sequencing, and safety (i.e., control of significant hazards unique to the work) to demonstrate an understanding of the work and how it will be completed within the constraints, and its impact on the processes and facility.) Task Summary:
Processes
Affected:
Trades Affected:
WORK PLAN:
Work Sequencing:
Process Isolation:
Spill Prevention
Plan:
Contingency
Plans:
CRITICAL EQUIPMENT/TOOLS: (pumps and discharge hoses with correct fittings, blind flanges and pipe plugs, no-hub fittings, properly sized electrical service components, generators, portable lighting, chlorine for potable water pipe breaks, etc.)
Acoustic Ceiling/or Walls
Access
Excavation Permit Lock Out/Tag Out
Chemical Use Approval Fire Sprinkler Impairment Life Safety Systems Confined Space Permit Flammable Materials Roof Protocol Critical Lift Plan Flush / Discharge Work After Dark
Energized Electrical Work High Pressure Test
Elect. Panel Schedules Hot Work/Open Flame
EXISTING SERVICE(S) AT RISK:
Breathing Air Elect Normal Process Access Telephones
Chemical
Distribution
Fire Protection Safety Showers UPS
City Water HVAC SCADA VAX/DATA
Communication Inert Gas Security
Domestic Drain Instrument - Air Solvent Drain
Work Restrictions
01140-Attachment B-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal) Elect-Bus Duct Life Safety
System
Specialty Gases
Elect Emergency Natural Gas Storm Drain
REVIEWER’S INSTRUCTIONS /
COMMENTS:
PREJOB BRIEFING MUST BE COMPLETED PRIOR TO COMMENCING WORK:
Full Name (printed) Signature Phone Date
Submitted By
System Owner
Reviewer (if
needed)
Reviewer (if
needed)
Reviewer (if
needed)
Reviewer (if
needed)
Work Restrictions
01140-Attachment C 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
ATTACHMENT C - READINESS CHECKLIST
Work Restrictions
01140-Attachment C-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
READINESS CHECKLIST
(5 days prior to work)
Checklist provided as a guide but is not all inclusive.
1. Confirm all parts and materials are on site:
2. Review work plan:
3. Review contingency plan:
Work Restrictions
01140-Attachment D 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
ATTACHMENT D - SAFETY CHECKLIST
Work Restrictions
01140-Attachment D-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
SAFETY CHECKLIST
(Just prior to commencing work)
Checklist provided as a guide but is not all inclusive.
1. Location awareness:
a. Emergency exits:
b. Emergency shower and eyewash:
c. Telephones and phone numbers:
d. Shut-off valve:
e. Electrical disconnects:
2. Inspect work area:
a. Take time to survey the area you are working in. Ensure that what you want to do will work. Do you have enough clearance? Is your footing secure? Do you have adequate lighting and ventilation? Are surrounding utilities out of the way for you to perform your work?
3. SDS (Safety Data Sheets):
a. Understand the chemicals and substances in the area you are working in by reading the SDS.
4. Lockout/Tagout Procedure:
a. Lockout/tagout energy sources before beginning work. b. Make sure all valves associated with the work are locked out and tagged out on each side of the penetration.
c. Make sure the lines are depressurized.
5. Overhead work:
a. Use appropriate personal protective equipment; i.e., safety harness, lifeline, etc. b. Select appropriate tie-off points; i.e., structurally adequate, not a pipe or conduit, etc. c. Spotter assigned and in position.
d. Pipe rack access; i.e., check design capacity, protective decking or scaffolding in place, exposed valves or electrical switches identified and protected.
6. Safety equipment:
a. Shepherd's hook.
b. ARC flash protection.
c. Fire extinguisher.
d. Other: .
7. Accidents:
a. Should accidents occur, do not shut off and do not attempt to correct the situation, unless you are absolutely positive that your action will correct the problem and not adversely affect other people or equipment.
8. Review process start-up documents:
a. In the event the system is shutdown, the Control Center should have a working knowledge of the process start-up procedures in order to deal effectively with unforeseen events.
9. Evacuation procedures:
a. Do not obstruct evacuation routes.
b. Take time to survey the area for evacuation routes.
Work Restrictions
01140-Attachment E 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
ATTACHMENT E - METHOD OF PROCEDURE (MOP) LOG
Work Restrictions
01140-Attachment E-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01140 (BidSetFinal)
METHOD OF PROCEDURE (MOP) LOG
Sample
MOP
Number Task Title
Date
Requested
Date
Approved
Date Work
Planned
Work
Completed
(yes/no)
001
002
003
Mitigation and Monitoring Requirements
01150-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01150 (BidSetFinala) SECTION 01150
MITIGATION AND MONITORING REQUIREMENTS
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Mitigation and monitoring requirements relating to environmental impacts.
1.02 REFERENCES
A. California Code of Regulations (CCR).
1. Title 13, Section 2485 - Airborne Toxics Control Measure to Limit Diesel-Fueled Commercial Motor Vehicle Idling.
1.03 SUBMITTALS
A. General:
1. Submit data as specified in Section 01330 - Submittal Procedures.
2. As described in Appendix A - Mitigation Monitoring and Reporting Program.
B. Dust abatement program:
1. Certifications that construction equipment is maintained and properly tuned.
C. Qualifications of wildlife biologist performing worker education and biological resource surveys.
D. Pre-construction biological resource surveys.
E. Archeological reports.
F. Qualifications of archaeological monitor present during construction activities impacting soils below fill deposits.
G. Daily site report for archaeological monitor.
H. Cultural sensitivity training materials and certificates of completion for construction crew.
PART 2 MITIGATION AND MONITORING REQUIREMENTS FOR ENVIRONMENTAL
IMPACTS
2.01 GENERAL
A. Contractor is responsible for implementation of all of the mitigation measures described in Table A of Appendix A - Mitigation Monitoring and Reporting Program.
Mitigation and Monitoring Requirements
01150-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01150 (BidSetFinala) B. If any discovery of any potential tribal cultural resource and/or archaeological or historical resource is made, the following actions must occur:
1. Contractor must notify the Party Contacts and the Division’s Deputy Director by phone and email as well as the Division by phone at 916-327-9978 and by emailing [email protected] within 24 hours. a. Party Contacts:
State Water Board City of Ukiah
Section: Division of Financial Assistance -
Name: Jody Hack, Project Manager Sage Sangiacomo, City
Manager
Phone: 916-341-5811 707-463-6221
Email: [email protected] [email protected] b. Division’s Deputy Director:
State Water Board
Section: Division of Financial Assistance
Name: Joe Karkoski, Deputy Director
Phone: 916-341-5618
Email: [email protected]
2. If discovery is made during construction or Project implementation, Contractor must ensure that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the Division has determined what actions should be taken to protect and preserve the resource.
3. Contractor must implement appropriate actions as directed by the Division.
2.02 HAZARDS AND HAZARDOUS MATERIAL
A. As described in Table A of Appendix A - Mitigation Monitoring and Reporting Program and as specified in Section 01354 - Hazardous Material Procedures.
PART 3 EXECUTION (NOT USED)
END OF SECTION
Measurement and Payment
01220-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01220 (BidSetFinal) SECTION 01220
MEASUREMENT AND PAYMENT
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Procedures for measurement and payment of Work under this Contract for lump sum items and unit prices.
1.02 REFERENCES
A. Occupational Safety and Health Administration (OSHA).
1.03 LUMP SUM ITEMS
A. Items 4, 19, and 31: Temporary Excavation Support:
1. Measurement:
a. Sheeting, shoring, and bracing, or equivalent method for the protection of life and limb in trenches and open excavation, in accordance with California Labor Code §6707.
b. Requirements as specified in Section 02260 - Excavation Support and Protection.
c. Measurement for payment will be Lump Sum.
2. Payment:
a. Lump sum.
B. Items 3, 6, 7, 8a, 8c, 8d, 8e, 8f, 9, 10, 11, 12, 13, 14, 15a, 15b, 16, 17, 18, 21, 22, 23, 24, 25, 27a, 27b, 28, 29, 30, 40, 45, 46, 47, and 48: Lump sum Item:
1. Measurement:
a. Includes costs including Contractor's fee for overhead and profit for continuous, full-time management of the Contract as described in the Contract Documents, covering a period of time not less than from the Notice to Proceed through the entire length of the allowable Contract Times specified in the Contract Documents.
2. Payment:
a. Lump sum.
C. Item 2: Traffic Control:
1. Measurement:
a. Includes work required for management including but not limited to temporary striping, signage, delineators, K-rails, cones, labor, flagmen, temporary fence, and equipment necessary for traffic control during the course of the work.
b. Measurement for payment shall be by percent complete.
2. Payment:
a. Lump sum.
Measurement and Payment
01220-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01220 (BidSetFinal) D. Items 5, 20, and 32: Dewatering:
1. Measurement:
a. Includes work for dewatering and other appurtenant work and materials. b. Measurement for payment shall be based on each.
2. Payment:
a. Per lump sum.
1.04 UNIT PRICE ITEMS
A. Measurement of quantities:
1. Work paid at a unit price times number of units measured will be measured by Engineer in accordance with United States Standard Measures:
a. 1 ton shall consist of 2,000 pounds avoirdupois.
2. Provide and pay for accurate scales:
a. Use platform scales of sufficient size and capacity to permit the entire vehicle or combination of vehicles to rest on the scale platform while being weighed.
b. Combination vehicles may be weighed as separate units provided they are disconnected while being weighed.
c. Have scales inspected and certified as often as necessary to ascertain accuracy.
d. Furnish weigh slips and daily summary weigh sheets to Engineer. e. When material is shipped by rail, certified car weights will be acceptable, provided that not more than the actual weight of material will be paid, without consideration of minimum car weight used for assessing freight tariff:
f. Car weight will not be acceptable for materials passing through mixing plants.
g. Daily, or at shorter intervals when necessary to ensure accuracy, weigh empty trucks used to haul material paid by weight:
h. Provide such trucks with plain, unique, permanent, legible identification marks.
3. Reinforcing steel, steel shapes, castings, and similar items paid by weight will be measured by handbook weights for the type and quantity indicated for the Work.
B. Item 8b: AWT Tank Coating (per Specification Section 09960):
1. Measurement:
a. Includes removal of existing coating as required and surface preparation. b. Includes environmental controls as required for coating application. c. Includes new coating as specified in Section 09960 - High-Performance Coatings.
d. Measurement and payment shall be by square foot of coating applied.
2. Payment:
a. Per square foot applied.
C. Items 33, 34, 35, 36, 37, 38, and 39: PVC pipeline in trench:
1. Measurement:
a. Includes work for pipe materials and installation; protection and support of utilities adjacent to the Work; excavation, temporary excavation support, soil hauling and disposal, geogrid, stabilization fabric, backfilling,
Measurement and Payment
01220-3 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01220 (BidSetFinal) compaction, fine grading, elevation adjustments; pipe testing; marking tape; and other appurtenant work and materials.
b. Includes work for completely restoring property affected by construction operations to its original or required condition, including fence replacement, preliminary grading, placement of topsoil, fine grading, grass sodding or seeding (if required), and final cleanup including removal of stormwater pollution prevention systems and removal of equipment or materials related to construction.
c. Includes work for hydrostatic testing, disinfection (water line only), and activation of pipeline, if applicable.
d. Measurement for payment shall be by linear foot from starting point through center of manholes (sewer only) or to the outside face of launching and receiving shafts at the tunnel break-out or break-in.
2. Payment:
a. Per linear foot installed.
D. Item 26: Construct New Manholes:
1. Measurement:
a. Includes work for constructing new manholes as indicated on the Drawings.
b. Also included is saw cutting and removal of existing pavement outside of the limits of trenching for new pipeline, excavation outside the limits of the new piping, furnishing and installing cast-in-place concrete manhole base with smooth shaped channels, bedding, backfill, compaction, elevation adjustments, pipe stub outs, connections to pipes, joint seals, patch liner at joints and pipe penetrations, air testing of manholes, and temporary pavement or surfacing, restoration of existing improvements and installation of manhole frames and covers.
c. Measurement for payment shall be based on each.
2. Payment:
a. Unit price.
E. Items 41, 42, 43, 44: Recycled Water Pipeline Valves and Appurtenances:
1. Measurement:
a. Includes work as indicated on the Drawings.
b. Measurement for payment shall be based on each.
2. Payment:
a. Unit price.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Contract Modification Procedures
01260-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01260 (BidSetFinal) SECTION 01260
CONTRACT MODIFICATION PROCEDURES
PART 1 GENERAL
1.01 SUMMARY
A. Section Includes:
1. Administrative and procedural requirements for executing a change in the Work.
1.02 PRELIMINARY REQUIREMENTS
A. Change Order Cost Basis Summary Form:
1. Submit a sample to Engineer for review within 15 calendar days following Notice to Proceed.
a. Items will be reviewed and their value, percentage, or calculation method mutually agreed to by the Contractor and Owner prior to executing a Change Order on the Project.
2. Used by the Contractor for pricing each Change Order required for additions, deletions, or revisions in the Work.
3. Include the following information:
a. Agreed upon markups, percentages, and procedures for calculating all surcharges, etc. associated with the Cost of the Change Order Work. b. References for unit price information and special unit price information. c. Attachments with the following information:
1) Certified labor rates breakdown.
2) Equipment rates.
3) Bond and insurance rates (PI&I).
1.03 REQUEST FOR INFORMATION OR INTERPRETATION (RFI)
A. Contractor may issue RFIs to request interpretation of the documents or to request for information that may be missing.
B. General Instructions:
1. Number RFIs consecutively.
a. Add a consecutive letter to the RFI number on modified submittals of the same RFI (i.e., RFI 4B).
2. Provide RFI for 1 item.
a. There may be exceptions when multiple items are so functionally related that expediency indicates review of the group of items as a whole. b. RFIs with multiple items will be rejected without review.
Contract Modification Procedures
01260-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01260 (BidSetFinal)
3. Contractor sign and date RFIs indicating review and approval. a. Contractor’s signature indicates that they have satisfied RFI review responsibilities and constitutes Contractor's written approval of RFI. b. RFIs without Contractor's signature will be returned to the Contractor unreviewed. Subsequent submittal of this information will be counted as the first resubmittal.
C. Engineer will render a written clarification, interpretation, or decision on the issue submitted or initiate an amendment or supplement to the Contract within 21 days.
1. In the event the Contractor identifies an RFI as critical to the progress of the project, Engineer will make every effort to reduce the RFI response time.
1.04 PRELIMINARY PROCEDURES
A. Owner or Engineer may initiate changes by submitting a Request for Proposal (RFP) to Contractor including the following information:
1. Detailed description of the Change, Products, and location of the change in the Project.
2. Supplementary or revised drawings or specifications.
3. Projected time span for making the change, and a specific statement if overtime work is authorized.
4. A specific period of time during which the requested price will be considered valid.
5. Such request is for information only, and is not an instruction to execute the changes, or to stop work in progress.
B. Contractor may initiate changes by submitting a Change Proposal to Engineer containing the following:
1. Description of proposed changes.
2. Reason for making changes.
3. Specific period of time during which requested price will be considered valid.
4. Effect on Total Contract Cost and/or Contract Time.
5. Documentation supporting any change in Total Contract Cost and/or Contract Time, as appropriate.
1.05 WORK CHANGE DIRECTIVE AUTHORIZATION
A. In lieu of a Request for Proposal (RFP), Engineer may issue a Work Change Directive Authorization for Contractor to proceed with a change for subsequent inclusion in a Change Order.
B. Authorization will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change and will designate method of determining any change in the Contract Sum and/or the Contract Time, as appropriate.
C. Owner and Engineer will sign and date the Work Change Directive Authorization as authorization for the Contractor to proceed with the changes.
D. Contractor may sign and date the Work Change Directive Authorization to indicate agreement with the terms.
Contract Modification Procedures
01260-3 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01260 (BidSetFinal)
1.06 DOCUMENTATION OF CHANGE PROPOSALS
A. Change proposal:
1. Support with sufficient substantiating data to allow Engineer to evaluate the quotation.
a. Lump sum.
b. Unit prices: Use previously established unit prices. c. Time-and-material/force account basis:
1) Name of the Owner’s authorized agent who ordered the work, and date of the order.
2) Dates and times work was performed, and by whom.
3) Time record, summary of hours worked, and hourly rates paid. 4) Receipts and invoices for:
a) Equipment used, listing dates and times of use.
b) Products used, listing of quantities.
c) Subcontracts.
2. Provide additional data to support time and cost computations:
a. Labor required.
b. Equipment required.
c. Products required:
1) Recommended source of purchase and unit cost.
2) Quantities required.
d. Taxes, insurance, and bonds.
e. Credit for work deleted from Contract, similarly documented. f. Overhead and profit.
g. Justification for change to Contract Time.
1.07 PREPARATION OF CHANGE ORDERS AND FIELD ORDERS
A. Engineer will prepare each Change Order and Field Order.
B. Change Orders:
1. Will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change.
2. Will provide an accounting of the adjustment in the Contract Sum and in the Contract Time.
3. Recommendation of Change Proposal is indicated by Engineer's signature.
4. Upon signature and execution by Owner, the Change Proposal becomes a Change Order altering the Contract Time and Total Contract Cost, as indicated.
a. Owner’s Representative will transmit one signed copy each to Contractor and Engineer.
5. Contractor may only request payment for changes in the Work against an approved Change Order.
6. If either Engineer or Owner’s Representative disapproves the Change Proposal, the reason for disapproval will be stated.
a. A request for a revised proposal or cancellation of the proposal will be shown.
Contract Modification Procedures
01260-4 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01260 (BidSetFinal) C. Field Orders:
1. Order minor changes in the Work without changes in Contract Price or Contract Times.
1.08 LUMP-SUM/FIXED PRICE CHANGE ORDER
A. Content of Change Orders will be based on, either:
1. Engineer’s Proposal Request and Contractor’s responsive Change Proposal as mutually agreed between Owner and Contractor.
2. Contractor’s Change Proposal for a change, as recommended by Engineer.
B. Owner and Engineer will sign and date the Change Order to establish the change in Contract Sum and in Contract Time and serve as authorization for the Contractor to proceed with the changes.
C. Contractor will sign and date the Change Order to indicate agreement with the terms.
1.09 UNIT PRICE CHANGE ORDER
A. Content of Change Orders will be based on, either:
1. Engineer’s definition of the scope of the required changes.
2. Contractor’s Change Proposal for a change, recommended by Engineer.
3. Survey of completed work.
B. The amounts of the unit prices to be:
1. Those stated in the Contract.
2. Those mutually agreed upon between Owner and Contractor.
C. When quantities of each of the items affected by the Change Order can be determined prior to start of the work:
1. Owner and Engineer will sign and date the Change Order as authorization for Contractor to proceed with the changes.
2. Contractor will sign and date the Change Order to indicate agreement with the terms.
D. When quantities of the items cannot be determined prior to start of the work:
1. Engineer or Owner will issue a Work Change Directive authorization directing Contractor to proceed with the change on the basis of unit prices, and will cite the applicable unit prices.
2. At completion of the change, Engineer will determine the cost of such work based on the unit prices and quantities used.
3. Contractor shall submit documentation to establish the number of units of each item and any claims for a change in Contract Time.
E. Owner and Engineer will sign and date the Change Order to establish the change in Contract Sum and in Contract Time and serve as authorization for the Contractor to proceed with the changes.
F. Contractor will sign and date the Change Order to indicate their agreement with the terms.
Contract Modification Procedures
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1.10 TIME AND MATERIAL/FORCE ACCOUNT CHANGE ORDER/WORK CHANGE
DIRECTIVE AUTHORIZATION
A. Engineer will issue a Work Change Directive for the Owner’s signature authorizing Contractor to proceed with the changes.
B. At completion of the change, Contractor shall submit itemized accounting and supporting data as specified in this Section.
C. Engineer will determine the allowable cost of such work, as provided in the Contract Documents.
D. Owner and Engineer will sign and date the Change Order to establish the change in Contract Sum and in Contract Time and serve as authorization for the Contractor to proceed with the changes.
E. Contractor will sign and date the Change Order to indicate their agreement.
1.11 CORRELATION WITH CONTRACTOR’S SUBMITTALS
A. Periodically revise Schedule of Values and Applications for Payment forms to record each Change Order as a separate item of Work, and to record the adjusted Contract Sum.
B. Periodically revise the Construction Schedule to reflect each change in Contract Time. Revise subschedules to show changes for other items of work affected by the changes.
C. Upon completion of work under a Change Order, enter pertinent changes in Record Documents.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Schedule of Values
01292-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01292 (BidSetFinal) SECTION 01292
SCHEDULE OF VALUES
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Requirements for preparation, format, and submittal of Schedule of Values.
1.02 PREPARATION
A. Schedule of Values shall be a listing of all cost loaded, on-site construction activities from the progress schedule, listed in numerical order, showing that the sum total of all cost-loaded activities equal the Contract value.
B. When the schedule is changed or revised to include added or deleted work, the Schedule of Values shall also be revised such that the sum total of all cost-loaded activities continuously equal the current Contract value.
1. Equate the aggregate of these costs to the Lump Sum Contract Price.
C. Prepare Schedule of Values identifying costs of Major Items of Work.
1.03 SUBMITTALS
A. Submit Schedule of Values for the Preliminary Schedule as specified in, Section 01321 - Schedules and Reports.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Applications for Payment
01294-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01294 (BidSetFinal) SECTION 01294
APPLICATIONS FOR PAYMENT
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Procedures for preparation and submittal of Applications for Payment.
1.02 FORMAT
A. Develop satisfactory spreadsheet-type form generated by downloading cost data from the Progress Schedule.
1. Submit payment requests and attach spreadsheet with cost data related to Progress Schedule.
B. Fill in information required on form.
C. When Change Orders are executed, add Change Orders at end of listing of scheduled activities:
1. Identify change order by number and description.
2. Provide cost of change order in appropriate column.
D. After completing, submit Application for Payment.
E. Engineer will review application for accuracy. When accurate, Engineer will transmit application to Owner for processing of payment.
F. Execute application with signature of responsible officer of Contractor.
1.03 SUBSTANTIATING DATA
A. Provide Substantiating Data identifying:
1. Project.
2. Application number and date.
3. Cost flow summary.
4. Updated schedule of values.
5. Progress schedule.
6. Detailed list of enclosures.
7. Stored products log.
8. Equipment log.
9. Submit “certified” payroll, if applicable.
10. Record (as-built) documents.
11. Photos and videos from current pay period.
12. Applicable unconditional waiver and release on progress payment for previous payment made by Owner.
Applications for Payment
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1.04 SUBMITTALS
A. Submit Application for Payment and Substantiating Data with cover letter.
1.05 PAYMENT REQUESTS
A. Prepare progress payment requests on a monthly basis. Base requests on the breakdowns of costs for each scheduled activity and the percentage of completion for each activity.
B. Indicate total dollar amount of work planned for every month of the project. Equate sum of monthly amounts to Lump Sum Contract Price.
C. Generate Progress Payment request forms by downloading cost data from the schedule information to a spreadsheet type format.
D. Identify each activity on the Progress Schedule that has a cost associated with it, the cost for each activity, the estimated percent complete for each activity, and the value of work completed for both the payment period and job to date.
E. Prepare summary of cost information for each Major Item of Work listed in the Schedule of Values. Identify the value of work completed for both the payment period and job to date.
F. Payment period:
1. Monthly Application for Payment period shall begin on the 1st day of each month, and end on the last day of each month.
2. Submit Application for Payment to Engineer no later than the 5th day of each month for work completed the previous month.
3. Engineer will finalize and submit recommendation for Application for Payment to Owner by the 15th day of each month to allow time for processing and approval.
1.06 COST SUMMARIES
A. Prepare Summary of Cost Information for each Major Item of Work listed in the Schedule of Values. Identify the Value of Work Completed for both the payment period and job to date.
B. Cash flow summary: Prepare cash flow summary, indicating total dollar amount of work planned for each month of the project. Equate sum of monthly amounts to Lump Sum contract price.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Project Meetings
01312-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01312 (BidSetFinal) SECTION 01312
PROJECT MEETINGS
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Requirements for conducting conferences and meetings for the purposes of addressing issues related to the Work, reviewing and coordinating progress of the Work and other matters of common interest, and includes the following:
1. Qualifications of Meeting Participants.
2. Basic Meeting Requirements
3. Pre-construction Conference.
4. Pre-construction Safety Conference.
5. Pre-submittal Conference.
6. Web Based Construction Document Management Software Training.
7. Progress Meetings.
8. Schedule Update Meetings.
9. Quality Control Meetings.
10. Pre-Installation Meetings.
11. Maintenance Of Plant Operations (MOPO) Meetings.
12. Commissioning Coordination Meetings.
13. Instrumentation and Control Coordination Meetings.
14. Close-out Meeting.
15. Post Construction Meeting.
1.02 QUALIFICATIONS OF MEETING PARTICIPANTS
A. Representatives of entities participating in meetings shall be qualified and authorized to act on behalf of entity each represents.
1.03 BASIC MEETING REQUIREMENTS
A. Attendees:
1. Meeting leader shall require attendance of parties directly affecting, or affected by, Work being discussed at the meeting.
B. Location:
1. In location convenient for most invitees.
C. Notification:
1. Meeting leader shall notify attendees of meeting, including an agenda, a minimum of 7 days prior to meeting.
Project Meetings
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pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01312 (BidSetFinal) D. Agenda:
1. Meeting leader shall prepare copies of agenda for participants and distribute at the meeting.
2. Minimum requirements:
a. Meeting purpose.
b. Review minutes of previous meeting.
c. Safety and security.
d. Discuss issues.
e. Action items.
f. Next meeting.
E. Meeting minutes:
1. Meeting leader shall provide draft minutes within 7 days of meeting and send to all attendees for comment within 7 days.
2. Meeting leader shall incorporate comments from attendees and submit final meeting minutes to attendees within 7 days of receipt of comments.
1.04 PRE-CONSTRUCTION CONFERENCE
A. Engineer leads the meeting.
B. Timing:
1. Upon issuance of Notice to Proceed, or earlier when mutually agreeable.
C. Attendees:
1. Contractor's project manager and superintendent, Owner, Engineer, representatives of utilities, major subcontractors and others involved in performance of the Work, and others necessary to agenda.
D. Agenda minimum requirements:
1. Meeting purpose:
a. To establish working understanding between parties and to discuss Construction Schedule, shop drawing and other submittals, cost breakdown of major lump sum items, processing of submittals and applications for payment, and other subjects pertinent to execution of the Work.
2. Review minutes of previous meeting.
3. Adequacy of distribution of Contract Documents.
4. Distribution and discussion of list of major subcontractors and suppliers.
5. Proposed progress schedules and critical construction sequencing.
6. Major equipment deliveries and priorities.
7. Project coordination.
8. Designation of responsible personnel.
9. Procedures and processing of:
a. Field decisions.
b. Proposal requests.
c. Submittals.
d. Change Orders.
e. Request for Information/Interpretations.
f. Applications for Payment.
g. Record Documents.
Project Meetings
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10. Use of premises:
a. Office, construction, and storage areas.
b. Owner's requirements.
11. Construction facilities, controls, and construction aids.
12. Temporary utilities.
13. Safety and first aid procedures.
14. Security procedures.
15. Housekeeping procedures.
16. Safety and security.
17. Review proposed photographer submittal.
18. Action items.
19. Next meeting.
1.05 PRE-CONSTRUCTION SAFETY CONFERENCE
A. Engineer leads the meeting.
B. Timing:
1. Upon issuance of Notice to Proceed, or earlier when mutually agreeable.
C. Attendees:
1. Contractor's project manager, safety representative, and superintendent; Owner, Engineer, representatives of utilities, major subcontractors and others involved in performance of the Work, and others necessary to agenda.
D. Agenda minimum requirements:
1. Meeting purpose:
a. To establish safety procedures and identify lead participants.
2. Review minutes of previous meeting.
3. Safety and first aid procedures.
4. Review of Experience Modification Rating for Contractor and each subcontractor.
5. Security procedures.
6. Housekeeping procedures.
7. Safety and security.
8. Action items.
9. Next meeting.
1.06 PRE-SUBMITTAL CONFERENCE
A. Engineer leads the meeting.
B. Timing:
1. Prior to producing any submittals.
C. Attendees:
1. Contractor's project manager and superintendent, Owner, Engineer, representatives of utilities, major subcontractors, individual equipment manufacturers furnishing major pieces of equipment, and others involved in performance of the Work, and others necessary to agenda.
Project Meetings
01312-4 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01312 (BidSetFinal) D. Agenda minimum requirements:
1. Meeting purpose:
a. Reviewing the entire Project, equipment, schedules, and submittal requirements.
2. Review equipment list.
3. Review submittal schedule.
4. Format of submittals.
5. Procedures and processing of submittals.
a. Review turn-around time.
6. Discuss specific electrical and instrumentation and controls submittal requirements.
7. Safety and security.
8. Action items.
9. Next meeting.
1.07 PROGRESS MEETINGS
A. Engineer will lead the meeting.
B. Timing:
1. Hold meetings throughout progress of the Work at maximum weekly intervals.
C. Attendees:
1. Owner, Engineer, Contractor, Contractor’s Project Manager, superintendent, quality control manager, project scheduler, major subcontractors and suppliers as appropriate to agenda topics for each meeting.
2. Additional invitees:
a. Owner utility companies when the Work affects their interests, and others necessary to agenda.
D. Agenda minimum requirements:
1. Meeting purpose:
a. To discuss project progress.
2. Review minutes of previous meeting.
3. Safety and security.
4. Construction schedule summary.
5. Review of 6 weeks schedule.
a. Contractor shall provide printed hard copies for each attendee.
6. Review of off-site fabrication and delivery schedules.
7. Review of submittals schedule and status of submittals.
8. Request for information (RFI’s) status.
9. MOP’s/shutdown coordination.
10. Change order management status.
11. Maintenance of quality standards (QA/QC).
12. Field observations, problems, and conflicts.
13. Commissioning.
14. Partnering recognition status (optional).
15. General Items.
16. Action items.
17. Next meeting.
Project Meetings
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1.08 SCHEDULE UPDATE MEETINGS
A. Contractor leads the meeting.
B. Timing:
1. Hold meetings throughout progress of the Work at maximum monthly intervals.
C. Attendees:
1. Owner, Engineer, Contractor, Contractor’s Project Manager, General Superintendent, project scheduler, major subcontractors and suppliers as appropriate to agenda topics for each meeting.
2. Additional invitees:
a. Owner utility companies when the Work affects their interests and others necessary to the agenda.
D. Agenda minimum requirements:
1. Meeting purpose:
a. Discuss project schedule.
2. Review minutes of previous meeting.
3. Review Monthly Schedule, (Actual Progress and Variance). a. “Activities Started/Completed” this period.
b. “Activities Started/Completed” “Variance” Baseline vs. current. c. “Added/Deleted Activities”.
d. “Revised Activity Descriptions”.
e. Any significant Proposed Logic Changes.
4. Review milestone “Substantial Completion” Schedule:
a. “Critical” Activities - “Critical Area, Float and Vital Statistics”.
5. Review “Cumulative and Monthly Costs” graph.
6. Review “Budgeted Cost” indicating the Current Project Budgeted Cost.
7. Safety and security.
8. Action items.
9. Next meeting.
1.09 QUALITY CONTROL MEETINGS
A. Contractor leads the meeting.
B. Timing:
1. Hold meetings throughout progress of the Work at maximum weekly intervals.
C. Attendees:
1. Engineer, Construction Manager and staff, Contractor’s Quality Control Manager, and staff.
D. Agenda minimum requirements:
1. Meeting purpose:
a. Discuss quality control activities.
2. Review minutes of previous meeting.
3. Review of Work progress and schedule.
4. Review of out-of-compliance inspection or test results.
5. Field observations, problems, and decisions.
Project Meetings
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6. Review of offsite fabrication and delivery schedules.
7. Planned progress during succeeding work period.
8. Coordination of required inspections and tests.
9. Review 6-week schedule report with upcoming inspections and special tests.
10. Maintenance of quality and work standards.
11. Other business relating to Work.
12. Safety and security.
13. Action items.
14. Next meeting.
1.10 PRE-INSTALLATION MEETINGS
A. Contractor leads the meeting.
B. Timing:
1. When specified in Technical Sections or requested by Engineer, convene pre-installation meeting at Project site before commencing Work of specific section.
C. Attendees:
1. Require attendance of parties directly affecting, or affected by installation, including Engineer, specific work crews, Owner’s construction, operations, and maintenance staff.
D. Agenda minimum requirements:
1. Meeting purpose:
a. Review conditions of installation, preparation and installation procedures. b. Review coordination with related work.
2. Review minutes of previous meeting.
3. Safety and security.
4. Action items.
5. Next meeting.
1.11 PRE-SHUTDOWN MEETINGS
A. Contractor leads the meeting.
B. Timing:
1. Short-term and longer-term shutdowns and other tie-ins that require an Owner approved MOP require a pre-shutdown meeting at Project site at least 3 working days prior to commencing shutdown for tie-in or modification of specific plant systems.
C. Attendees:
1. Require attendance of parties directly affecting, or affected by shutdown, including Engineer, specific work crews, Owner’s construction, operations, and maintenance staff.
Project Meetings
01312-7 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01312 (BidSetFinal) D. Agenda minimum requirements:
1. Meeting purpose:
a. Coordinate shutdown activities.
2. Review minutes of previous meeting.
3. Review accepted Construction Method of Procedure (MOP), as specified in Attachment A of Section 01140 - Work Restrictions, including conditions of shutdown, preparation, and installation procedures.
4. Review timelines and sequences.
5. Review responsibilities.
6. Review dry run plan and schedule, as necessary.
7. Review coordination with related work.
8. Safety and security.
9. Action items.
10. Next meeting.
1.12 COMMISSIONING COORDINATION MEETINGS
A. Contractor leads the meeting.
B. Timing:
1. Separate commissioning coordination meetings will be scheduled as required by Engineer.
C. Attendees:
1. Require attendance of parties directly affecting, or affected by process start-up and testing, including Engineer, Commissioning Coordinator, specific work crews, Owner’s operations, and maintenance staff.
D. Agenda minimum requirements:
1. Meeting purpose:
a. Coordinate commissioning activities.
2. Review minutes of previous meeting.
3. Review Commissioning Schedule.
4. Review Owner Training Schedule.
5. Review test plans.
6. Review accepted Construction Method of Procedure (MOP), as specified in Attachment A of Section 01140 - Work Restrictions.
7. Owner makes final decision for commissioning GO or NO GO.
8. Safety and security.
9. Action items.
10. Next meeting.
1.13 INSTRUMENTATION AND CONTROL COORDINATION MEETINGS
A. Meetings and conferences as specified in Section 17050 - Common Work Results for Process Control and Instrumentation Systems.
Project Meetings
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1.14 CLOSE-OUT MEETING
A. Engineer leads the meeting.
B. Timing:
1. After punch list items are completed.
C. Attendees:
1. Owner, Engineer, Contractor, Contractor’s Project Manager, and Superintendent.
D. Agenda minimum requirements:
1. Meeting purpose:
a. Coordinate close-out activities.
2. Review minutes of previous meeting.
3. Review punch list completion.
4. Transfer of record documents.
5. Finalize payment.
6. Safety and security.
7. Action items.
8. Next meeting.
1.15 POST CONSTRUCTION MEETING
A. Engineer leads the meeting.
B. Attendees:
1. Engineer, Contractor, appropriate manufacturers, and installers of major units of constructions, affected subcontractors, and Owner’s operations and maintenance staff.
C. Timing:
1. About 11 months after date of Substantial Completion.
D. Location:
1. Meet in Owner’s office or other mutually agreed upon place.
E. Agenda minimum requirements:
1. Meeting purpose:
a. Review project for compliance with Contract Documents.
2. Inspect the Work and draft list of items to be completed or corrected.
3. Review service and maintenance contracts and take appropriate corrective action when necessary.
4. Complete or correct defective work and may extend correction period .
5. Safety and security.
6. Action items.
7. Next meeting.
Project Meetings
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PART 3 EXECUTION (NOT USED)
END OF SECTION
Schedules and Reports
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pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) SECTION 01321
SCHEDULES AND REPORTS
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Schedules and reports.
1.02 SUBMITTAL REQUIREMENTS
A. Submit preliminary and baseline schedule.
B. Submit preliminary and baseline schedule of values.
C. Submit preliminary and baseline schedule of submittals.
D. Submit, on a monthly basis, updated schedules as specified.
E. Submit final schedule update as specified.
F. Submit revised schedules and time impact analyses as specified.
G. Submit schedules in the media and number of copies as follows:
1. Provide each submittal in PDF format and in other formats specified in this Section.
2. 3 sets of the CPM network and/or bar chart (as specified by the Owner) on D-size sheets.
a. Color-coding to be specified by the Owner.
3. 3 sets of tabular reports listing all activities sorted numerically identifying duration, early start, late start, early finish, late finish, total float, and all predecessor/successor information.
4. 2 sets of CPM Schedule data electronic files in a native backed-up file (.xer).
1.03 SCHEDULER
A. Designate, in writing and within 5 calendar days after Notice of Award, the person responsible for preparation, maintenance, updating, and revision of all schedules.
B. Qualifications of scheduler:
1. Authority to act on behalf of Contractor.
2. A minimum of 5 years verifiable experience in preparation of construction schedules for projects of similar value, size, and complexity.
3. Knowledge of critical path method (CPM) scheduling utilizing Primavera P6 Professional software.
Schedules and Reports
01321-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) C. References:
1. Submit written reference of 3 project Owners who have personal experience with this scheduler on previous projects.
2. Identify name, address, telephone number, project name, and cost.
D. Owner reserves the right to disapprove scheduler when submitted by Contractor if not qualified.
E. Owner reserves the right to remove scheduler from the project if found to be unqualified.
1.04 SCHEDULING FORMAT AND SOFTWARE
A. Schedule format: Utilize CPM format.
B. Prepare computerized schedule utilizing Primavera P6 Professional software, most current version.
1. Provide 1 licensed copy of the scheduling software to the engineer, registered in the Engineer’s name, for the duration of the project.
2. The provided copy of the software shall be a standalone version for installation on a standalone computer.
C. Contractor and Engineer must agree on the format.
1.05 PRECONSTRUCTION SCHEDULING MEETING
A. Engineer will conduct Preconstruction Scheduling Meeting with Contractor’s Project Manager, General Superintendent, and scheduler within 7 calendar days after Notice to Proceed.
1. This meeting is separate from the Preconstruction Conference Meeting and is intended to exclusively cover schedule issues.
B. At the meeting, review scheduling requirements.
1. These include schedule preparation, reporting requirements, labor and equipment loading, updates, revisions, and schedule delay analysis
2. Present schedule methodology, planned sequence of operations, cost and resource loading methodology, and proposed activity coding structure.
3. Naming convention: Name schedule files with the year, month and day of the data date, revision identifier, and a description of the schedule. a. Example 1: 2014_07_30 rev 1 draft baseline schedule.xer. b. Example 2: 2014_09_30 rev 2 sep final update.xer.
4. Coding structure:
a. Submit proposed coding structure, identifying the code fields and the associated code values it intends to use in the project schedule. b. A minimum, include code fields for Project Segment or Phase, Area of Work, Type of Work, Submittal/Procurement/Construction and Responsibility/Subcontractor. Refer to NETWORK DETAILS AND GRAPHICAL OUTPUT for listing of activity categories to be included in the schedule.
C. Filing: Post submitted files to Owner’s construction document control system.
Schedules and Reports
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1.06 REVIEW AND ACCEPTANCE OF SCHEDULES
A. Engineer will review Baseline Schedule, Schedule Updates, Schedule Revisions and Time Impact Analyses to ascertain compliance with specified project constraints, compliance with milestone dates, reasonableness of durations and sequence, accurate inter-relationships, and completeness.
B. Engineer and Owner will issue written comments following completion of review of Baseline Schedule within 21 calendar days after receipt.
C. Written comments on review of Schedule Updates and Schedule Revisions and Time Impact Analyses will be returned to Contractor within 14 calendar days after receipt by Engineer.
D. Revise and resubmit schedule in accordance with Engineer’s comments within 7 calendar days after receipt of such comments or request joint meeting to resolve objections.
E. If Engineer requests a meeting, the Contractor and all major subcontractors must participate in the meeting with Engineer.
1. Revise and resubmit schedule within 7 calendar days after meeting.
F. Use accepted schedule for planning, organizing, and directing the work and for reporting progress.
G. Engineer’s submittal review response:
1. When schedule reflects Owner's and Contractor's agreement of project approach and sequence, schedule will be accepted by Owner.
2. Engineer’s submittal review response for schedule submittal will be “Receipt Acknowledged - Filed for Record” including applicable comments.
3. Acceptance of the schedules by the Owner is for general conformance with the Contract Documents and for Owner’s planning information and does not relieve the Contractor of sole responsibility for planning, coordinating, and executing the Work within the contract completion dates. Omissions and errors in the accepted schedules shall not excuse performance less than that required by the Contract Documents. Acceptance by the Owner in no way constitutes an evaluation or validation of the Contractor’s plan, sequence or means, methods, and techniques of construction.
1.07 SCHEDULE UPDATES
A. Any update:
1. Prepare update using most recent accepted version of schedule including:
a. Actual start dates of activities that have been started. b. Actual finish dates of activities that have been completed. c. Percentage of completion of activities that have been started but not finished.
d. Actual dates on which milestones were achieved.
e. Update activities by inputting percent complete figures with actual dates. f. Use retained logic in preparing Schedule Updates.
Schedules and Reports
01321-4 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) g. When necessary, input remaining durations for activities whose finish dates cannot be calculated accurately with a percent complete figure only. h. Revisions to the schedule may be included that have been previously approved as specified in this Section under Revisions to Schedule.
B. Monthly updates:
1. Submit written narrative report in conjunction with each Schedule Update including descriptions of the following:
a. Activities added to or deleted from the schedule are to adhere to cost and other resource loading requirements.
1) Identify added activities in manner distinctly different from original activity designations.
b. Changes in sequence or estimated duration of activities. c. Current or anticipated problems and delays affecting progress, impact of these problems and delays and measures taken to mitigate impact. d. Assumptions made and activities affected by incorporating change order work into the schedule.
2. Submit updated schedule and materials specified under Submittal of Progress Schedules, 5 calendar days before the monthly schedule update meeting.
3. Since Monthly Schedule Update is the application for progress payment required as specified in Section 01294 - Applications for Payment, submittal and acceptance of the monthly Schedule Update is a condition precedent to the making of any progress payments.
C. Weekly progress meeting:
1. Update the schedule prior to weekly progress meeting. a. Identify overall progress of each Major Item of Work in the Summary Schedule.
b. If there are significant changes to the schedule, submit a written report at the weekly progress meeting.
2. Should monthly Schedule Update show project completion earlier than current Contract completion date, show early completion time as schedule activity, identified as “Project Float”.
3. Should monthly Schedule Update show project completion later than current Contract completion date, prepare and submit a Schedule Revision in accordance with the Revisions to Schedule.
1.08 REVISIONS TO SCHEDULE
A. Submit Revised Schedule within 5 days:
1. When delay in completion of any activity or group of activities indicates an overrun of the Contract Time or milestone dates by 20 working days or 5 percent of the remaining duration, whichever is less.
2. When delays in submittals, deliveries, or work stoppages are encountered making necessary the replanning or rescheduling of activities.
3. When the schedule does not represent the actual progress of activities.
4. When any change to the sequence of activities, the completion date for major portions of the work, or when changes occur which affect the critical path.
5. When Contract modification necessitates schedule revision, submit schedule analysis of change order work with cost proposal.
Schedules and Reports
01321-5 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) B. Create a separate submittal for Schedule Revisions.
1. Comply with schedule updates as specified in this Section.
2. Do not submit with Schedule Updates.
C. Schedule Revisions will not be reflected in the schedule until after the revision is accepted by the Owner.
1. This includes Schedule Revisions submitted for the purpose of mitigating a Contractor-caused project delay (Recovery Schedule).
1.09 ADJUSTMENT OF CONTRACT TIMES
A. Contract Time will be adjusted only for causes specified in Contract Documents.
1. Non-excusable delay:
a. Non-excusable delays include actions or inactions of the Contractor, or events for which the Contractor has assumed contractual responsibility (including actions or inactions of subcontractors, suppliers, or material manufacturers at any tier) that would independently delay the completion of the Work beyond the current Contract completion date). b. No time extensions will be granted for non-excusable delays.
2. Excusable delay:
a. Events which are unforeseeable, outside the control of, and without the fault or negligence of either the Owner or the Contractor (or any party for whom either is responsible), which would independently delay the completion of the Work beyond the current Contract completion date. b. The Contractor is entitled to a time extension only. c. No other damages will be approved.
3. Compensable delay:
a. Actions or inactions of the Owner, or events for which the Owner has assumed contractual responsibility, which would independently delay the completion of the Work beyond the current Contract completion date. b. The Contractor is entitled to a time extension and delay damages.
4. Concurrent delay:
a. Concurrent delay is any combination of the above 3 types of delay occurring on the same calendar date.
b. Exception to concurrent delay: Cases where the combination consists of 2 or more instances of the same type of delay occurring on the same calendar date. When one cause of delay is Owner-caused or caused by an event which is beyond the control and without the fault or negligence of either the Owner or the Contractor and the other Contractor-caused, the Contractor is entitled only to a time extension and no delay damages.
B. If the Contractor believes that the Owner has impacted its work, such that the project completion date will be delayed, the Contractor must submit proof demonstrating the delay to the critical path.
1. This proof, in the form of a Time Impact Analysis, may entitle the Contractor to an adjustment of Contract Time.
Schedules and Reports
01321-6 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) C. Time Impact Analysis:
1. Use the accepted schedule update that is current relative to the time frame of the delay event (change order, third party delay, or other Owner-caused delay). Represent the delay event in the schedule by:
a. Inserting new activities associated with the delay event into the schedule. b. Revising activity logic.
c. Revising activity durations.
2. If the project schedule’s critical path and completion date are impacted as a result of adding this delay event to the schedule, a time extension equal to the magnitude of the impact may be warranted.
3. The Time Impact Analysis submittal must include the following information:
a. A fragment of the portion of the schedule affected by the delay event. b. A narrative explanation of the delay issue and how it impacted the schedule.
c. A schedule file used to perform the Time Impact Analysis.
D. When a delay to the project as a whole can be avoided by revising preferential sequencing or logic, and the Contractor chooses not to implement the revisions, the Contractor will be entitled to a time extension and no compensation for extended overhead.
E. Indicate clearly that the Contractor has used, in full, all project float available for the work involved in the request, including any float that may exist between the Contractor's planned completion date and the Contract completion date.
1. Utilize the latest version of the Schedule Update accepted at the time of the alleged delay, and all other relevant information, to determine the adjustment of the Contract Time.
F. Adjustment of the Contract Times will be granted only when the Contract Float has been fully utilized and only when the revised date of completion of the Work has been pushed beyond the Contract completion date.
1. Adjustment of the Contract Times will be made only for the number of days that the planned completion of the work has been extended.
G. Actual delays in activities which do not affect the critical path work or which do not move the Contractor's planned completion date beyond the Contract completion date will not be the basis for an adjustment to the Contract Time.
H. If completion of the project occurs within the specified Contract Time, the Contractor is not entitled to job-site or home office overhead beyond the Contractor's originally planned occupancy of the site.
I. Notify Engineer of a request for Contract Time adjustment.
1. Submit request as specified in the Contract Documents.
2. In cases where the Contractor does not submit a request for Contract Time adjustment for a specific change order, delay, or Contractor request within the specified period of time, then it is mutually agreed that the particular change order, delay, or Contractor request has no time impact on the Contract completion date and no time extension is required.
Schedules and Reports
01321-7 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) J. The Engineer will, within 30 calendar days after receipt of a Contract Time adjustment, request any supporting evidence, review the facts, and advise the Contractor in writing.
1. Include the new Progress Schedule data, if accepted by the Owner, in the next monthly Schedule Update.
2. When the Owner has not yet made a final determination as to the adjustment of the Contract Time, and the parties are unable to agree as to the amount of the adjustment to be reflected in the Progress Schedule, reflect that amount of time adjustment in the Progress Schedule as the Engineer may accept as appropriate for such interim purpose.
3. It is understood and agreed that any such interim acceptance by the Engineer shall not be binding and shall be made only for the purpose of continuing to schedule the Work, until such time as a final determination as to any adjustment of the Contract Time acceptable to the Engineer has been made.
4. Revise the Progress Schedule prepared thereafter in accordance with the final decision.
1.10 SCHEDULE PREPARATION
A. Preparation and submittal of Progress Schedule represents Contractor's intention to execute the Work within specified time and constraints.
1. Failure to conform to requirement may result in termination for cause.
B. Contractor's bid covers all costs associated with the execution of the Work in accordance with the Progress Schedule.
C. During preparation of the preliminary Progress Schedule, Engineer will facilitate Contractor's efforts by being available to answer questions regarding sequencing issues, scheduling constraints, interface points, and dependency relationships.
D. Prepare schedule utilizing Precedence Diagramming Method (PDM).
E. Prepare schedule utilizing activity durations in terms of working days.
1. Do not exceed 15 working day duration on activities except concrete curing, submittal review, and equipment fabrication and deliveries.
2. Where duration of continuous work exceeds 15 working days, subdivide activities by location, stationing, or other sub-element of the Work.
3. Coordinate holidays to be observed with the Owner and incorporate them into the schedule as non-working days.
F. Failure to include an activity required for execution of the Work does not excuse Contractor from completing the Work and portions thereof within specified times and at price specified in Contract.
1. Contract requirements are not waived by failure of Contractor to include required schedule constraints, sequences, or milestones in schedule.
2. Contract requirements are not waived by Owner’s acceptance of the schedule.
In event of conflict between accepted schedule and Contract requirements, terms of Contract govern at all times, unless requirements are waived in writing by the Owner.
G. Reference schedule to working days with beginning of Contract Time as Day "1".
Schedules and Reports
01321-8 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) H. Baseline Schedule and Project Completion:
1. Should Contractor submit a Baseline Schedule showing project completion more than 20 working days prior to Contract completion date, Owner may issue Change Order, at no cost to Owner, revising time of performance of Work and Contract completion date to match Contractor’s schedule completion date.
2. Adjust accordingly any Contract milestone dates.
I. Imposed dates, hidden logic prohibited: Do not use imposed dates or hidden logic in preparation of schedule.
J. Interim milestone dates, operational constraints:
1. In event there are interim milestone dates and/or operational constraints set forth in Contract, show them on schedule.
2. Do not use Zero Total Float constraint or Mandatory Finish Date on such Contract requirements.
K. Contract float is for the mutual benefit of both Owner and Contractor.
1. Changes to the project that can be accomplished within this available period of float may be made by Owner without extending the Contract Time, by utilizing float.
2. Time extensions will not be granted nor delay damages owed until Work extends beyond currently accepted Contract completion date.
3. Likewise, Contractor may utilize float to offset delays other than delays caused by Owner.
4. Mutual use of float can continue until all available float shown by schedule has been utilized by either Owner or Contractor, or both. At that time, extensions of the Contract Time will be granted by Owner for valid Owner-caused or third party-caused delays which affect the planned completion date and which have been properly documented and demonstrated by Contractor.
5. Non-sequestering of float: Pursuant to float sharing requirements of Contract, schedule submittals can be rejected for, use of float suppression techniques such as preferential sequencing or logic, special lead or lag logic restraints, extended activity durations or imposed dates.
L. Resource loading and leveling: Input labor and equipment data on each schedule activity.
1. Manpower data consist of the man-hours estimated to perform each task, categorized by trade.
2. Equipment data consist of equipment hours estimated to perform each task, categorized by piece of equipment. Optimize and level manpower and equipment requirements.
3. Resource leveling reflect a reasonable plan for accomplishing Work.
4. Individual activities may be sequenced within limits of available float.
5. Keep to a minimum critical or near critical paths resulting from use of labor or equipment restraints.
6. Near critical path identified as path with 15 or less working days of float.
Schedules and Reports
01321-9 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) M. Schedule logic:
1. Assembled to show order in which Contractor proposes to carry out Work, indicate restrictions of access, availability of Work areas, and availability and use of manpower, materials, and equipment.
2. Form basis for assembly of schedule logic on the following criteria:
a. Which activities must be completed before subsequent activities can be started?
b. Which activities can be performed concurrently?
c. Which activities must be started immediately following completed activities?
d. What major facility, equipment, or manpower restrictions are required for sequencing these activities?
N. Major subcontractor, parallel prime contractor sign off:
1. Provide written confirmation of concurrence from all major subcontractors and independent prime contractors on site with all schedule submittals.
2. Term “major subcontractor” as used in this Section means any subcontractor, at any tier, with a subcontract worth 5 percent or more of the total cost of the Work.
O. Schedule windows for Owner-furnished, Contractor-installed equipment or materials:
1. Immediately after Award of Contract, obtain from Engineer anticipated delivery dates of Owner furnished equipment or materials.
2. Show these dates in the schedule in same manner indicated by Engineer.
P. Commissioning schedule:
1. Commissioning activities and milestones shall be an integral part of the overall project schedule.
2. Commissioning activities and milestones shall be extracted from the main project schedule to provide a separate commissioning schedule that is submitted each time the project schedule is submitted.
Q. Cost loading: All schedules:
1. Only on-site construction activities.
2. The sum total of all cost loaded activities equal to the current value of the Contract, including change orders, at all times.
3. Payment for mobilization or payment for materials or equipment delivered to the site, not yet incorporated into the Work,
4. Owner acceptance of the Baseline Schedule creates the Schedule of Values required as specified in Section 01292 - Schedule of Values
5. Provide updated Schedule of Values as the monthly Payment Application as specified in Section 01294 - Applications for Payment.
6. Payments will not be made until updated Schedule of Values is accepted.
1.11 NETWORK DETAILS AND GRAPHICAL OUTPUT
A. Produce a clear, legible, and accurate calendar based, time scaled, and graphical network diagram.
1. Group activities related to the same physical areas of the Work. Produce the network diagram based upon the early start of all activities.
Schedules and Reports
01321-10 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) B. Include for each activity, the description, activity number, estimated duration in working days, total float, and all activity relationship lines.
C. Illustrate order and interdependence of activities and sequence in which Work is planned to be accomplished.
1. Incorporate the basic concept of the precedence diagram network method to show how the start of 1 activity is dependent upon the start or completion of preceding activities and its completion restricts the start of following activities.
D. Indicate the critical path for the project.
E. Delineate the specified contract duration and identify the planned completion of the Work as a milestone.
1. Show the time period between the planned and Contract completion dates, if any, as an activity identified as project float unless a Change Order is issued to officially change the Contract completion date.
F. Identify system shutdown dates, system tie-in dates, specified interim completion or milestone dates and contract completion date as milestones.
G. Include, in addition to construction activities:
1. Submission dates and review periods for major equipment submittals, shoring submittals, and indicator pile program:
a. Shoring reviews: Allow 4-week review period for each shoring submittal. b. Pile indicator program: Allow 3-week review period for analysis of program.
2. Any activity by the Owner or the Engineer that may affect progress or required completion dates.
3. Equipment and long-lead material deliveries over 8 weeks.
4. Approvals required by regulatory agencies or other third parties.
H. Produce network diagram on 22-inch by 34-inch sheets with grid coordinate system on the border of all sheets utilizing alpha and numeric designations.
I. Identify the execution of the following:
1. Bid items as indicated in Section 01220 - Measurement and Payment.
1.12 WEATHER DAY ALLOWANCE
A. Definition:
1. Weather conditions that prevent or inhibit the Contractor’s performance of the Work and affect the Critical Path indicated on the Schedule shall be referred to as a Weather Day.
2. A Weather Day is defined as the Contractor being unable to perform at least 4 hours of work on the Critical Path.
B. Allowance:
1. Include as a separate identifiable activity on the critical path, an activity labeled "Weather Days Allowance".
Schedules and Reports
01321-11 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) C. Actual weather day:
1. Insert a weather delay activity in critical path to reflect actual weather day occurrences when weather days are experienced and accepted by Engineer.
2. Reduce duration of Weather Days Allowance activity as weather delays are experienced and inserted into the Schedule. Remaining weather days in Weather Day Allowance at completion of project is considered float.
3. The Contractor shall provide a written notice to the Engineer of the occurrence of a weather day within 2 days after the onset of such weather and shall describe in reasonable detail the type of weather encountered and the Work interfered with or interrupted.
a. A schedule update will not suffice as a written notice. b. The Engineer will determine if the weather day constitutes a use of a portion of the Weather Day Allowance.
c. After use of all the Weather Day Allowance, the Engineer will determine if the Contractor is entitled to an extension of the Contract Time due to weather conditions.
d. Weather days are considered excusable delay as defined in this Section.
1.13 ALLOWANCE FOR OWNER-CAUSED DELAY
A. Allowance:
1. Include as a separate identifiable activity on the critical path, an activity labeled "Allowance for Owner-Caused Delay.”
2. Insert this activity at the end of the schedule, following the Project Completion Milestone.
3. Duration of this activity is specified in Bid Form.
a. The duration of this Owner-Caused Delay Allowance is in addition to the contractual time frame.
B. Actual delay:
1. Insert an activity in critical path to reflect actual Owner-caused delay occurrences when Owner-caused delay days are experienced and accepted by Engineer.
a. Identify this activity as an Owner-caused delay.
2. Reduce duration of Owner-Caused Delay Allowance activity as Owner-caused delays are experienced and inserted into the schedule. Remaining days in Owner-Caused Delay Allowance at completion of project is considered float.
1.14 PRELIMINARY SCHEDULE AND PRELIMINARY SCHEDULE OF VALUES A. Due date:
1. Submit proposed preliminary schedule and Preliminary Schedule of Values within 14 calendar days after Notice to Proceed.
2. Meet with Engineer within 7 calendar days after receipt of Preliminary Schedule and Preliminary Schedule of Values to review and make necessary adjustments.
3. Submit revised preliminary schedule and Preliminary Schedule of Values within 5 calendar days after meeting.
Schedules and Reports
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4. Update Preliminary Schedule and Preliminary Schedule of Values monthly during first 90 calendar days after Notice to Proceed.
a. Use Preliminary Schedule and Preliminary Schedule of Values as the payment application as specified in Section 01294 - Applications for Payment.
B. Format:
1. Schedule of manpower and costs for all activities for first 90 calendar days of Work after receipt of Notice to Proceed.
a. Provide realistic and level manpower and costs so as not to have unusual manpower requirements.
2. Schedule of costs:
a. Schedule of Values as specified in Section 01292 - Schedule of Values for first 90 calendar days of Work.
b. Submittal and acceptance of Preliminary Schedule is condition precedent to making of progress payments as specified in Section 01294 - Applications for Payment and payments for mobilization costs otherwise provided for in the Contract.
c. Proceed with pay item Work after Preliminary Schedule and schedule of costs have been accepted by Owner.
C. Incorporate unchanged, the accepted Preliminary Schedule as first 90 calendar days of activity in Contractor’s Baseline Schedule.
1.15 SCHEDULE OF SUBMITTALS
A. Schedule of Submittals shall include submittals required in the Contract Documents but not limited to test plans, training plans, test procedures, operation and maintenance manuals, shop drawings, samples, record documents, and specifically required certificates, warranties, and service agreements.
1. Data for “Or Equals” or substitutions shall be submitted with the Schedule of Submittals.
B. Preliminary Schedule of Submittals:
1. Due date: After Preliminary Schedule has been submitted and accepted by Owner.
2. Format:
a. Include submittals anticipated in the first 90 calendar days after award of contract using early start dates.
b. Indicate week and month anticipated for submittal to Engineer. c. Indicate “Priority” submittals where review time can impact Contractor’s schedule.
1) “Priority” indication will not alter review times specified in Section 01330 - Submittal Procedures.
2) Engineer will endeavor to provide early review of “Priority” submittals where possible.
d. List of “Or Equals” or substitutions.
3. Submittal of Preliminary Schedule of Submittals shall be a condition precedent to Owner making progress payments during the first 90 calendar days after award of contract.
Schedules and Reports
01321-13 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) C. Final Schedule of Submittals:
1. Due date: 30 days after Baseline Schedule has been submitted and accepted by Owner.
2. Format:
a. Include submittals using early start dates.
b. Include all submittals, including those required in the Preliminary Schedule of Submittals.
c. Indicate week and month anticipated for submittal to Engineer. d. Indicate “Priority” submittals where review time can impact Contractor’s schedule.
1) “Priority” indication will not alter review times specified in Section 01330 - Submittal Procedures.
2) Engineer will endeavor to provide early review of “Priority” submittals where possible.
e. Data for “Or Equals” or substitutions.
3. Submittal of Final Schedule of Submittals shall be a condition precedent to Owner making progress payments after the first 90 calendar days after Notice to Proceed.
D. Provide updated Schedule of Submittals with updated schedules if schedule revisions change listing and timing of submittals.
1.16 BASELINE SCHEDULE AND BASELINE SCHEDULE OF VALUES
A. Due date: No more than 45 calendar days after Notice to Proceed.
B. Format:
1. Schedule: Show sequence and interdependence of all activities required for complete performance of all Work, beginning with date of Notice to Proceed and concluding with date of final completion of Contract.
2. Schedule of Values: As specified in Section 01292 - Schedule of Values.
C. Acceptance of the Baseline Schedule and Baseline Schedule of Values by the Owner is a condition precedent to making payments as specified in Section 01294 - Applications for Payment after the first 90 calendar days after Notice to Proceed.
1.17 SUMMARY SCHEDULE
A. Due date: At weekly progress meetings and after each Schedule Update or Schedule Revision.
B. Format:
1. Consolidate groups of activities associated with Major Items of Work shown on Baseline Schedule.
2. intended to give an overall indication of the project schedule without a large amount of detail.
1.18 COST FLOW SUMMARY
A. Due date: After Baseline Schedule has been submitted and accepted by the Owner, submit on a monthly basis as specified in Section 01294 - Applications for Payment.
Schedules and Reports
01321-14 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) B. Format:
1. Tabular and graphic report showing anticipated earnings each month of the Contract period.
2. Base tabulation on the summation of the cost-loaded activities each month.
3. Show planned amounts.
4. Show actual earned amounts and anticipated remaining earnings.
5. Spreadsheet format of all schedule activities showing cost and percentage completion during the current month for which payment is sought.
1.19 PROGRESS SCHEDULE AND UPDATED SCHEDULE OF VALUES
A. Due date: Submit on a monthly basis as specified in Section 01294 - Applications for Payment.
B. Format: Schedule of Values: As specified in Section 01292 - Schedule of Values.
1.20 WEEKLY SCHEDULE
A. Due date: At every weekly progress meeting.
B. Format:
1. Contractor and Engineer must agree on the format.
2. 6-Week Schedule showing the activities completed during the previous week and the Contractor’s schedule of activities for following 5 weeks.
3. Use the logic and conform to the status of the current progress schedule when producing a Weekly Schedule in CPM schedule or a bar chart format. a. In the event that the Weekly Schedule no longer conforms to the current schedule, Contractor may be required to revise the schedule as specified in this Section.
4. The activity designations used in the Weekly Schedule must be consistent with those used in the Baseline Schedule and the monthly Schedule Updates.
1.21 MANPOWER SCHEDULE
A. Due date: With progress payments after Baseline Schedule has been submitted and accepted by Owner.
B. Format:
1. Schedule histogram depicting total craft manpower and craft manpower for Contractor’s own labor forces and those of each subcontractor.
2. Submit electronically in Excel format, with 1 paper copy.
C. Progress payments after the first 90 calendar days after Notice to Proceed will not be made until manpower schedule is provided.
Schedules and Reports
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1.22 EQUIPMENT SCHEDULE
A. Due date: With any progress payment after Baseline Schedule has been submitted and accepted by Owner if it includes payment for equipment.
B. Format:
1. Tabular report listing each major piece of construction equipment to be used in performing the Work.
2. Include major equipment for Contractor and each subcontractor.
3. Submit electronically in Excel format with 1 paper copy.
C. Progress payments after the first 90 calendar days after Notice to Proceed will not be made until equipment schedule is provided.
1.23 COMMISSIONING SCHEDULE
A. Proposed Commissioning Schedule:
1. Schedule requirements: As specified in Section 01756 - Commissioning.
2. Submittal due date: Within 120 days after Notice to Proceed.
3. Engineer response due within 20 calendar days of receipt.
4. Contractor responsible for updating schedule and resubmitting within 10 calendar days of receipt of Engineer and Owner comments.
B. Construction Schedule can include the Commissioning Schedule after Engineer acceptance of the Proposed Commissioning Schedule.
1. Capable of extracting a stand-alone Commissioning Schedule.
2. Capable of extracting a stand-alone Owner Training Schedule.
C. Monthly update requirements:
1. Highlight percentages of completion, actual start and finish dates, and remaining durations, as applicable.
2. Include activities not previously included in the previously accepted detail work plan Commissioning Schedule.
3. Change Order required for any change to contractual dates.
4. Reviews of these submittals by Engineer will not be construed to constitute acceptance within the time frames, durations, or sequence of work for each added activity.
1.24 FINAL SCHEDULE
A. The final Schedule Update becomes the As-Built Schedule.
1. The As-Built Schedule reflects the exact manner in which the project was constructed by reflecting actual start and completion dates for all activities accomplished on the project.
2. Contractor’s Project Manager and scheduler sign and certify the As-Built Schedule as being an accurate record of the way the project was actually constructed.
B. Retainage will not be released until final Schedule Update is provided.
Schedules and Reports
01321-16 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01321 (BidSetFinal) PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Web Based Construction Document Management
01322-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01322 (BidSetFinal) SECTION 01322
WEB BASED CONSTRUCTION DOCUMENT MANAGEMENT
PART 1 GENERAL
1.01 SUMMARY
A. Section includes:
1. Requirements for web-based construction document management.
1.02 REQUIREMENTS
A. Owner, Engineer, Construction Manager, and Contractor shall utilize Autodesk Build web-based construction management software for submission of data and documents.
1. Web based construction management software is available to all Contractor’s personnel, subcontractor personnel, suppliers, consultants, Owner, Construction Manager, and Engineer at no cost.
2. The joint use of this system is to facilitate electronic exchange of information, automation of key processes, and overall management of Contract Documentation.
3. Web based construction management software shall be the primary means of project information submission and management.
1.03 USER ACCESS LIMITATIONS
A. Provide a list of Contractor's key web based construction management software personnel for the Engineer’s acceptance.
B. The Engineer reserves the right to perform a security check on all potential users.
1. The Contractor will be allowed to add additional personnel and subcontractors to the web-based construction management software.
2. Subcontractors and suppliers will be given access to web-based construction management software by and through the Contractor.
3. Contractor is responsible for adding and removing users from the system after the initial setup by the Engineer.
C. The Engineer will grant initial access to the web-based construction management software by creating user profiles to accepted Contractor personnel.
1. User profiles will define levels of access into the system; determine assigned function based authorizations and user privileges.
1.04 JOINT OWNERSHIP OF DATA
A. Data entered in a collaborative mode (entered with the intent to share as determined by permissions and workflows within the web-based construction management software system) by Engineer and Contractor will be jointly owned.
Web Based Construction Document Management
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1.05 AUTOMATED SYSTEM NOTIFICATION AND AUDIT LOG TRACKING A. Review comments made (or lack thereof) by Owner on Contractor submitted documentation shall not relieve Contractor from compliance with requirements of the Contract Documents.
B. Contractor is responsible for managing, tracking, and documenting the Work to comply with the requirements of the Contract Documents.
C. Owner’s acceptance via automated system notifications or audit logs extends only to the face value of the submitted documentation and does not constitute validation of the Contractor's submitted information.
1.06 COMPUTER REQUIREMENTS
A. Contractor shall use computer hardware and software that meets the requirements of the web-based construction management software system as recommended by the web-based construction management software to access and utilize the web-based construction management software.
B. As recommendations are modified by the web-based construction management software, Contractor will upgrade their system(s) to meet or exceed the recommendations.
1. Upgrading of Contractor's computer systems will not be justification for a cost or time modification to the Contract.
C. Contractor shall ensure that connectivity to the web-based construction management software system is accomplished through DSL, cable, T-1, or wireless communications systems.
1. The minimum bandwidth requirements for using the system is 128 kb/s. It is recommended a faster connection be used when uploading pictures and files into the system.
D. Web-based construction management software supports the current and prior 2 major versions of Chrome, Mozilla's Firefox, Microsoft’s Internet Explorer, and Apple’s Safari on a rolling basis.
1. Each time a new version of one of these browsers is released the web-based construction management software will begin supporting the update and stop supporting the fourth-oldest version.
1.07 CONTRACTOR RESPONSIBILITY
A. Contractor shall be responsible for the validity of their information placed in the web-based construction management software and for the abilities of their personnel.
B. Entry of information exchanged and transferred between the Contractor and its subcontractors and suppliers on the web-based construction management software shall be the responsibility of the Contractor.
Web Based Construction Document Management
01322-3 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01322 (BidSetFinal) C. Accepted users shall be knowledgeable in the use of computers, including Internet Browsers, email programs, cad drawing applications, and Adobe Portable Document Format (PDF) document distribution program.
D. Contractor shall utilize the existing forms in the web-based construction management software to the maximum extent possible. If a form does not exist in the web-based construction management software the Contractor must include a form of their own or provided by Engineer as an attachment to a submittal.
E. Adobe PDF documents will be created through electronic conversion rather than optically scanned whenever possible. Contractor is responsible for the training of their personnel in the use of the web-based construction management software (outside what is provided by Owner) and the other programs indicated above as needed.
1.08 TRAINING
A. The Owner has arranged and paid for web-based training on using web-based construction management software for the Contractor.
B. Contractor shall arrange and pay for the facilities and hardware/software required to facilitate Contractor’s training.
PART 2 PRODUCTS
2.01 DESCRIPTION
A. Web-based construction management software provided by Autodesk Build.
PART 3 EXECUTION
3.01 WEB-BASED CONSTRUCTION MANAGEMENT SOFTWARE UTILIZATION A. Web-based construction management software shall be utilized in connection with all document and information management required by these Contract Documents.
3.02 SUBMITTALS
A. Use the web-based construction management software feature for Master Submittals List.
1. Contractor shall select from the predefined submittals list.
B. Content: As specified in Section 01330 - Submittal Procedures.
C. Format: As specified in Section 01330 - Submittal Procedures.
D. Submit Portable Document Format (PDF) documents to the web-based construction management software submittal work flow process and forms.
1. Consolidate electronic format submittals with multiples pages into a single file.
Web Based Construction Document Management
01322-4 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01322 (BidSetFinal) E. Hardcopy submittals:
1. Contractor shall provide 3 hard copies of submittals within 14 days of the Submittal being closed.
2. Hardcopy requirements as specified in Section 01330 - Submittal Procedures.
F. Samples:
1. Contractor shall enter submittal data information into the web-based construction management software.
2. Attach a copy of the submittal form(s) to the sample.
G. Record And Closeout Submittals:
1. Operation and maintenance data as specified in Section 01782 - Operation and Maintenance Manuals.
2. Extra materials, spare parts, etc.
3.03 REQUESTS FOR INFORMATION/INTERPRETATION (RFI)
A. Use web-based construction management software for RFIs as specified in Section 01260 - Contract Modification Procedures.
3.04 OFFICIAL CORRESPONDENCE
A. Use web-based construction management software for memos, notices, change proposals, or any official correspondence.
3.05 INSPECTION REQUESTS
A. Use web-based construction management software to request inspection for a portion of Work that is ready for inspection and prior to covering up the Work.
3.06 FINANCIAL SUBMITTALS
A. Use web-based construction management software for financial submittals as specified in Section 01330 - Submittal Procedures.
3.07 OTHER
A. Use web-based construction management software for daily reports, meeting agendas and minutes, and other construction documents.
END OF SECTION
Submittal Procedures
01330-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal) SECTION 01330
SUBMITTAL PROCEDURES
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Requirements and procedures for submittals to confirm compliance with Contract Documents.
1.02 GENERAL INSTRUCTIONS
A. Contractor is responsible to determine and verify field measurements, field construction criteria, materials, dimensions, catalog numbers and similar data, and check and coordinate each item with other applicable approved shop drawings and Contract Document requirements.
B. Provide submittals:
1. That are specified or reasonably required for construction, operation, and maintenance of the Work.
2. That demonstrate compliance with the Contract Documents.
C. Where multiple submittals are required, provide a separate submittal for each specification section.
1. In order to expedite construction, the Contractor may make more than 1 submittal per specification section, but a single submittal may not cover more than 1 specification section:
a. The only exception to this requirement is when 1 specification section covers the requirements for a component of equipment specified in another section.
b. For example, circuit breakers are a component of switchgear. The switchgear submittal must also contain data for the associated circuit breakers, even though they are covered in a different specification section.
D. Prepare submittals in the English language. Do not include information in other languages.
E. Present measurements in customary American units (feet, inches, pounds, etc.).
F. Must be clear and legible, and of sufficient size for presentation of information.
G. Page size other than drawings:
1. Minimum page size will be 8 1/2 inches by 11 inches:
2. Maximum page size will be 11 inches by 17 inches.
Submittal Procedures
01330-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal) H. Drawing sheet size:
1. Maximum sheets size: 22-inch by 34-inch.
a. Minimum plan scale: 1/8-inch equals 1 foot-0 inches. b. Minimum font size: 1/8 inch minimum.
2. 11-inch by 17-inch sheet:
a. Minimum plan scale: 1/8-inch equals 1 foot-0 inches. b. Minimum font size: 1/8 inch minimum.
I. Show dimensions, construction details, wiring diagrams, controls, manufacturers, catalog numbers, and all other pertinent details.
J. Provide submittal information from only 1 manufacturer for a specified product.
Submittals with multiple manufacturers for 1 product will be rejected without review.
1.03 SUBMITTAL ORGANIZATION
A. Organize submittals in exactly the same order as the items are referenced, listed, and/or organized in the specification section.
B. For submittals that cover multiple devices used in different areas under the same specification section, the submittal for the individual devices must list the area where the device is used.
C. Bookmarks:
1. Bookmarks shall match the table of contents.
2. Bookmark each section (tab) and heading.
3. Drawings: Bookmark at a minimum, each discipline, area designation, or appropriate division.
4. At file opening, display all levels of bookmarks as expanded.
D. Where applicable (i.e., except for drawings, figures, etc.) submittal content shall be electronically searchable utilizing the PDF file as submitted.
E. Thumbnails optimized for fast web viewing.
F. Sequentially number pages within the tabbed sections:
1. Submittals that are not fully indexed and tabbed with sequentially numbered pages, or are otherwise unacceptable, will be returned without review.
G. Attachments:
1. Specification section: Include with each submittal a copy of the relevant specification section.
a. Indicate in the left margin, next to each pertinent paragraph, either compliance with a check (√) or deviation with a consecutive number (1, 2, 3).
b. Provide a list of all numbered deviations with a clear explanation and reason for the deviation.
2. Drawings: Include with each submittal a copy of the relevant Drawing, including relevant addendum updates.
a. Indicate either compliance with a check (√) or deviation with a consecutive number (1, 2, 3).
Submittal Procedures
01330-3 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal) b. Provide a list of all numbered deviations with a clear explanation and reason for the deviation.
c. Provide field dimensions and relationship to adjacent or critical features of the Work or materials.
H. Contractor: Prepare submittal information in sufficient detail to show compliance with specified requirements.
1. Determine and verify quantities, field dimensions, product dimensions, specified design and performance criteria, materials, catalog numbers, and similar data.
2. Coordinate submittal with other submittals and with the requirements of the Contract Documents.
3. Check, verify, and revise submittals as necessary to bring them into conformance with Contract Documents and actual field conditions.
I. Contractor: Prepare "Or Equal" submittal information.
1. Provide standard submittal requirements.
a. In addition, provide in sufficient detail to show reason for variance from specified product and impacts.
2. Provide reason the specified product is not being provided.
3. Explain the benefits to the Owner for accepting the "Or Equal".
4. Itemized comparison of the proposed "Or Equal" with product specified including a list of significant variations:
a. Design features.
b. Design dimensions.
c. Installation requirements.
d. Operations and maintenance requirements.
e. Availability of maintenance services and sources of replacement materials.
5. Reference projects where the product has been successfully used:
a. Name and address of project.
b. Year of installation.
c. Year placed in operation.
d. Name of product installed.
e. Point of contact: Name and phone number.
6. Define impacts:
a. Impacts to other contracts.
b. Impacts to other work or products.
7. Contractor represents the following:
a. Contractor bears the burden of proof of the equivalency of the proposed "Or Equal".
b. Proposed "Or Equal" is equal or superior to the specified product. c. Contractor will provide the warranties or bonds that would be provided on the specified product on the proposed "Or Equal", unless Owner requires a Special Warranty.
d. Contractor will coordinate installation of accepted "Or Equal" into the Work and will be responsible for the costs to make changes as required to the Work.
e. Contractor waives rights to claim additional costs caused by proposed "Or Equal" which may subsequently become apparent.
Submittal Procedures
01330-4 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal) J. Contractor: Prepare substitution submittal information.
1. Provide standard submittal requirements.
a. In addition, provide in sufficient detail to show reason for variance from specified product and impacts.
2. Provide reason the specified product is not being provided.
3. Explain the benefits to the Owner for accepting the substitution.
4. Itemized comparison of the proposed substitution with product specified including a list of significant variations:
a. Design features.
b. Design dimensions.
c. Installation requirements.
d. Operations and maintenance requirements.
e. Availability of maintenance services and sources of replacement materials.
5. Reference projects where the product has been successfully used:
a. Name and address of project.
b. Year of installation.
c. Year placed in operation.
d. Name of product installed.
e. Point of contact: Name and phone number.
6. Define impacts:
a. Impacts to Contract Price.
1) Required license fees or royalties.
2) Do not include costs under separate contracts.
3) Do not include Engineer’s costs for redesign or revision of Contract Documents.
b. Impacts to Contract Time.
c. Impacts to Contract Scope.
d. Impacts to other contracts.
e. Impacts to other work or products.
7. Contractor represents the following:
a. Contractor shall pay associated costs for Engineer to evaluate the substitution.
b. Contractor bears the burden of proof of the equivalency of the proposed substitution.
c. Proposed substitution does not change the design intent and will have equal performance to the specified product.
d. Proposed substitution is equal or superior to the specified product. e. Contractor will provide the warranties or bonds that would be provided on the specified product on the proposed substitution, unless Owner requires a Special Warranty.
f. Contractor will coordinate installation of accepted substitution into the Work and will be responsible for the costs to make changes as required to the Work.
g. Contractor waives rights to claim additional costs caused by proposed substitution which may subsequently become apparent.
Submittal Procedures
01330-5 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal)
1.04 SUBMITTAL IDENTIFICATION NUMBERING
A. Number each submittal using the format defined below:
Spec Section Number Dash
Initial
Submittal -
Sequential
Number
Decimal
Point
Subsequent
Submittal
Revisions
Sequential
Number
Example 1
Description Cast-In-Place Concrete
8th initial
submittal
03300 - 0008
Example 2
Description Cast-In-Place Concrete
8th initial
submittal
First revision
to the 8th initial
submittal
03300 - 0008 . 1
1.05 SUBMITTALS IN ELECTRONIC MEDIA FORMAT
A. General: Provide all information in PC-compatible format using Windows® operating system as utilized by the Owner and Engineer.
B. Text: Provide text documents and manufacturer’s literature in Portable Document Format (PDF).
C. Graphics: Provide graphic submittals (drawings, diagrams, figures, etc.) utilizing Portable Document Format (PDF).
1.06 SUBMITTAL PROCEDURE
A. Engineer: Review submittal and provide response:
1. Review description:
a. Engineer will be entitled to rely upon the accuracy or completeness of designs, calculations, or certifications made by licensed professionals accompanying a particular submittal whether or not a stamp or seal is required by Contract Documents or Laws and Regulations. b. Engineer's review of submittals shall not release Contractor from Contractor's responsibility for performance of requirements of Contract Documents. Neither shall Engineer's review release Contractor from fulfilling purpose of installation nor from Contractor's liability to replace defective work.
c. Engineer's review of shop drawings, samples, or test procedures will be only for conformance with design concepts and for compliance with information given in Contract Documents.
d. Engineer's review does not extend to:
1) Accuracy of dimensions, quantities, or performance of equipment and systems designed by Contractor.
Submittal Procedures
01330-6 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal) 2) Contractor's means, methods, techniques, sequences, or procedures except when specified, indicated on the Drawings, or required by Contract Documents.
3) Safety precautions or programs related to safety which shall remain the sole responsibility of the Contractor.
e. Engineer can Approve or Not Approve any exception at their sole discretion.
2. Review timeframe:
a. Except as may be provided in technical specifications, a submittal will be returned within 30 days.
b. When a submittal cannot be returned within the specified period, Engineer will, within a reasonable time after receipt of the submittal, give notice of the date by which that submittal will be returned.
c. Engineer’s acceptance of progress schedule containing submittal review times less than those specified or agreed to in writing by Engineer will not constitute Engineer’s acceptance of review times.
d. Critical submittals:
1) Contractor will notify Engineer in writing that timely review of a submittal is critical to the progress of Work.
3. Schedule delays:
a. No adjustment of Contract Times or Contract Price will be allowed due to Engineer’s review of submittals, unless all of the following criteria are met:
1) Engineer has failed to review and return first submission within the agreed upon time frame.
2) Contractor demonstrates that delay in progress of Work is directly attributable to Engineer’s failure to return submittal within time indicated and accepted by Engineer.
4. Review response will be returned to Contractor with one of the following dispositions:
a. Approved:
1) No Exceptions:
a) There are no notations or comments on the submittal and the Contractor may release the equipment for production.
2) Make Corrections Noted - See Comments:
a) The Contractor may proceed with the Work, however, all notations and comments must be incorporated into the final product.
b) Resubmittal not required.
3) Make Corrections Noted - Confirm:
a) The Contractor may proceed with the Work, however, all notations and comments must be incorporated into the final product.
b) Submit confirmation specifically addressing each notation or comment to the Engineer within 15 calendar days of the date of the Engineer’s transmittal requiring the confirmation.
Submittal Procedures
01330-7 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal) b. Not approved:
1) Correct and resubmit:
a) Contractor may not proceed with the Work described in the submittal.
b) Contractor assumes responsibility for proceeding without approval.
c) Resubmittal of complete submittal package is required within 30 calendar days of the date of the Engineer’s submittal review response.
2) Rejected - See Remarks:
a) Contractor may not proceed with the Work described in the submittal.
b) The submittal does not meet the intent of the Contract Documents. Resubmittal of complete submittal package is required with materials, equipment, methods, etc. that meet the requirements of the Contract Documents.
c. Receipt acknowledged - Filed for record:
1) This is used in acknowledging receipt of informational submittals that address means and methods of construction such as schedules and work plans, conformance test reports, health and safety plans, etc. d. Receipt acknowledged with comments - Resubmit:
1) This is used in acknowledging receipt of informational submittals that address means and methods of construction such as schedules and work plans, conformance test reports, health and safety plans, etc.
Feedback regarding missing information, conflicting information, or other information that makes it incomplete can be made with comments.
B. Contractor: Prepare resubmittal, if applicable:
1. Clearly identify each correction or change made.
2. Include a response in writing to each of the Engineer’s comments or questions for submittal packages that are resubmitted in the order that the comments or questions were presented from the 1st and subsequent submittals and numbered consistent with the Engineer’s numbering.
a. Acceptable responses to Engineer’s comments are listed below:
1) "Incorporated" Engineer’s comment or change is accepted and appropriate changes are made.
2) "Response" Engineer’s comment not incorporated. Explain why comment is not accepted or requested change is not made. Explain how requirement will be satisfied in lieu of comment or change requested by Engineer.
b. Reviews and resubmittals:
1) Contractor shall provide resubmittals which include responses to all submittal review comments separately and at a level of detail commensurate with each comment.
2) Contractor responses shall indicate how the Contractor resolved the issue pertaining to each review comment
a) Responses such as "acknowledged" or "noted" are not
acceptable.
3) Resubmittals which do not comply with this requirement may be rejected and returned without review.
Submittal Procedures
01330-8 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal) 4) Contractor shall be allowed no extensions of any kind to any part of their contract due to the rejection of non-compliant submittals. 5) Submittal review comments not addressed by the Contractor in resubmittals shall continue to apply whether restated or not in subsequent reviews until adequately addressed by the Contractor to the satisfaction of the reviewing and approving authority. c. Any resubmittal that does not contain responses to the Engineer’s previous comments shall be returned for Revision and Resubmittal.
No further review by the Engineer will be performed until a response for previous comments has been received.
3. Resubmittal timeframe:
a. Contractor shall provide resubmittal within 15 days. b. When a resubmittal cannot be returned within the specified period, Contractor shall notify Engineer in writing.
4. Review costs:
a. Costs incurred by Owner as a result of additional reviews of a particular submittal after the second time it has been reviewed shall be borne by Contractor.
b. Reimbursement to Owner will be made by deducting such costs from Contractor's subsequent progress payments.
1.07 PRODUCT DATA
A. Edit submittals so that the submittal specifically applies to only the product furnished.
B. Neatly cross out all extraneous text, options, models, etc. that do not apply to the product being furnished, so that the information remaining is only applicable to the product being furnished.
1.08 SHOP DRAWINGS
A. Contractor to field verify elevation, coordinates, and pipe material for pipe tie-in to pipeline or structure prior to the preparation of shop drawings.
B. Indicate project designated equipment tag numbers for submittal of devices, equipment, and assemblies.
1.09 SAMPLES
A. Details:
1. Submit labeled samples.
2. Samples will not be returned.
3. Provide number of sample submittals as below:
a. Total: 3 minimum.
1) Owner: 1.
2) Engineer: 2.
3) Contractor: None.
Submittal Procedures
01330-9 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal) PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Submittal Procedures
01330-Attachment A 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal)
ATTACHMENT A - CONTRACTOR SUBMITTAL TRANSMITTAL FORM
Submittal Procedures
01330-Attachment A-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01330 (BidSetFinal)
CONTRACTOR SUBMITTAL TRANSMITTAL FORM
Owner: Click here to enter text. Date: MM/DD/YYYY
Contractor: Click here to enter text. Project No.: XXXXX.XX Project Name: Click here to enter text. Submittal Number: 000 Submittal Title: Click here to enter text.
To: Click here to enter text.
From: Click here to enter text. Click here to enter text.
Click here to enter text. Click here to enter text.
Specification No. and Subject of Submittal / Equipment Supplier Spec ##: Spec ##. Subject: Click here to enter text.
Authored By: Click here to enter text. Date Submitted: XX/XX/XXXX Submittal Certification
Check Either (A) or (B):
(A) We have verified that the equipment or material contained in this submittal meets all the requirements specified in the project manual or shown on the contract drawings with no exceptions.
(B) We have verified that the equipment or material contained in this submittal meets all the requirements specified in the project manual or shown on the contract drawings except for the deviations listed.
Certification Statement: By this submittal, I hereby represent that I have determined and verified all field measurements, field construction criteria, materials, dimensions, catalog numbers and similar data, and I have checked and coordinated each item with other applicable approved shop drawings and all Contract requirements.
General Contractor’s Reviewer’s Signature:
Printed Name:
In the event, Contractor believes the Submittal response does or will cause a change to the requirements of the Contract, Contractor shall immediately give written notice stating that Contractor considers the response to be a Change Order.
Firm: Click here to enter text. Signature: Date Returned: XX/XX/XXXX PM/CM Office Use
Date Received GC to PM/CM:
Date Received PM/CM to Reviewer:
Date Received Reviewer to PM/CM:
Date Sent PM/CM to GC:
Photographic and Videographic Documentation
01340-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01340 (BidSetFinal) SECTION 01340
PHOTOGRAPHIC AND VIDEOGRAPHIC DOCUMENTATION
PART 1 GENERAL
1.01 SUMMARY
A. Section includes requirements for photographs and videos.
B. The purpose of the photographs and videos is to document the condition of the facilities prior to the Contractor beginning work at the Project site, the progress of the Work, and the Project site after Substantial Completion of the Work.
C. The scope of the photographic and videographic documentation shall be the sole responsibility of the Contractor but shall be acceptable to the Engineer.
1.02 SUBMITTALS
A. Photographer qualifications.
B. Pre-construction photographs and videos: Submit prior to beginning work at the Project site or prior to the Preconstruction Conference specified in Section 01312 - Project Meetings, whichever occurs earlier.
C. Construction photographs and videos: Submit with each application for payment.
D. Post-construction photographs and videos: Submit with project closeout documents as specified in Section 01770 - Closeout Procedures.
1.03 PHOTOGRAPHER
A. Photographer qualified and equipped to photograph either interior or exterior exposures, with lenses ranging from wide angle to telephoto.
B. Submit example work of previous photographs and video recording meeting the requirements of this Section.
1. Provide to Engineer no later than the pre-construction conference.
2. Provide photographs used for site examination.
3. Provide video of site examination.
4. Provide samples that used same camera and lighting equipment proposed for the Work.
5. Engineer will review work examples to determine if the quality of the images is acceptable.
6. Contractor is responsible for modifications to equipment and/or inspection procedures to achieve report material of acceptable quality.
7. Do not commence Work prior to approval of the material by the Engineer.
8. Once accepted, the standard report material shall serve as a standard for the remaining work.
Photographic and Videographic Documentation
01340-2 8660F10 April 2023
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1.04 KEY PLAN
A. Submit key plan of Project site with notation of vantage points marked for location and direction of each photograph.
B. Include the same label information as the corresponding set of photographs.
1.05 PHOTOGRAPHS
A. Provide prints of each photograph for each area of Work.
B. Provide a digital copy of each photograph for each area of Work.
1. Monthly: Indexed digital flash drive.
2. Project record documents:
a. Catalog and index prints in chronological sequence.
b. Include typed table of contents.
C. Provide flyover aerial digital photographs of each area of Work.
1. Prior to first flight, meet with Owner and Engineer to define required photo views and Work areas to be photographed.
2. Take 5 photos from each view.
3. Views:
a. Take photos at oblique angles from the north, south, east, and west directions.
b. Take photos directly overhead.
4. Some shots may cover the entire Project site and some may detail the areas under construction at the time of photography.
5. Submit 5 proofs of each view within 7 calendar days of the date the photographs were taken.
a. Engineer will select the preferred photograph from each view that will be printed.
6. Frequency of flyover aerial digital photos: Quarterly.
1.06 PRE-CONSTRUCTION PHOTOGRAPHS AND VIDEOS
A. Provide photographs and video of the condition entire site including each area of Work prior to the start of Work.
1. Areas to be photographed and videoed shall include the site of the Work and all existing facilities, either on or adjoining the Project site, including the interior of existing structures, that could be damaged as a result of the Contractor’s Work.
2. Include general condition, structures, vegetation, staging, storing, working, parking areas and excavation areas.
1.07 CONSTRUCTION PHOTOGRAPHS AND VIDEOS
A. Provide photographs and videos of construction in each area of Work throughout progress of Work including a key plan designating where each photograph was taken.
Photographic and Videographic Documentation
01340-3 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01340 (BidSetFinal) B. Take site and interior photographs and videos from differing directions of building demolition, pre-excavation, footing excavation, soil testing, utility crossings, installation of bypass piping, excavation of access pits, installation of lining system in pipes, rehabilitation of manholes, building modifications, utilities, electrical and instrumentation modifications, and other applicable activities indicating relative progress of the work.
C. Take photos a maximum of 7 calendar days prior to submittal.
1.08 POST-CONSTRUCTION PHOTOGRAPHS AND VIDEOS
A. Provide photographs of the entire site including each area of Work at the completion of Work.
1. Include general condition, structures, vegetation, staging, storing, working, parking areas and excavation areas.
2. Take photos and video from same points in same direction as pre-construction examination.
B. Submittal of photos and videos is a condition of final payment.
PART 2 PRODUCTS
2.01 MEDIA
A. Paper media:
1. Commercial grade, glossy surface, acid-free photographic paper.
2. Submit 3 prints of each photographic view within 7 days of taking photographs.
3. Format:
a. Ground photos: Color, matte finish, 8-1/2-inch by 11-inch size, mounted on soft card stock.
b. Aerial photos: Color, matte finish, 11-inch by 17-inch size, mounted on soft card stock.
c. Mount each print in a separate, archival type, non-glare, 3-hole punched protector.
4. Identification: On photograph, provide the following information:
a. Name of project.
b. Date stamp: Unless otherwise indicated, date and time stamp each photograph as it is being taken so stamp is integral to photograph. c. Description of vantage point, indicating location and direction by compass point.
5. Provide a suitably sized 3-ring binder for each set of prints. a. Furnish binders in sufficient quantities to hold entire set of prints taken for the duration of the Contract.
b. Label binder spine and front with project name.
B. Digital media:
1. Flash drive compatible with current Microsoft Windows.
2. Provide photos as individual, indexed JPG files with the following characteristics:
a. Compression shall be set to preserve quality over file size.
Photographic and Videographic Documentation
01340-4 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01340 (BidSetFinal) b. Highest resolution JPG images shall be submitted. Resizing to a smaller size when high resolution JPGs are available shall not be permitted. c. JPG image resolution shall be 5 megapixels at 2,400 by 1,800 or higher. d. Images shall have rectangular clean images. Artistic borders, beveling, drop shadows, etc., are not permitted.
3. Identification: On photograph, provide the following information:
a. Name of project.
b. Date stamp: Unless otherwise indicated, date and time stamp each photograph as it is being taken so stamp is integral to photograph. c. Description of vantage point, indicating location and direction by compass point.
C. Videos:
1. Video quality shall be 720p HD or greater in MPG, AVCHD, AVI, or MP4 format.
2. Digital color video format.
3. Provide audio portion of the composite video sufficiently free from electrical interference and background noise to provide complete intelligibility of oral report.
4. Identification: On each copy provide a label with the following information:
a. Name of project.
b. Date video was recorded.
5. Submit 1 copy of each video within 7 days of recording.
6. Display continuous running time.
7. At start of each video recording, record weather conditions from local newspaper or television and the actual temperature reading at Project site.
PART 3 EXECUTION (NOT USED)
END OF SECTION
Hazardous Material Procedures
01354-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01354 (BidSetFinal) SECTION 01354
HAZARDOUS MATERIAL PROCEDURES
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Procedures required when encountering hazardous materials at the Work site.
1.02 REFERENCES
A. California Code of Regulations (CCR):
1. Title 8 - Industrial Relations.
2. Title 22 Division 4.5 - Environmental Health Standards for the Management of Hazardous Waste.
B. California Occupational Safety and Health Administration (Cal-OSHA).
C. Occupational Safety and Health Administration (OSHA).
D. United States Code of Federal Regulation (CFR):
1. Title 29 - Labor:
a. 1926.62 - Lead.
2. Title 40 - Protection of Environment:
a. 261 - Identification and Listing of Hazardous Waste.
1.03 SUBMITTALS
A. Submit laboratory reports, hazardous material removal plans, and certifications.
1.04 OPERATING DIGESTERS
A. Observe safety precautions in vicinity of operating digesters which contain digester gases, including methane, hydrogen sulfide, and carbon dioxide.
1.05 HAZARDOUS MATERIALS PROCEDURES
A. Hazardous materials are those defined by 40 CFR and State specific codes.
B. Forward to Engineer, copies of reports, permits, receipts, and other documentation related to remedial work.
C. Assume responsibility for worker health and safety, including health and safety of subcontractors and their workers.
1. Instruct workers on recognition and reporting of materials that may be hazardous.
Hazardous Material Procedures
01354-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01354 (BidSetFinal) D. File requests for adjustments to Contract Times and Contract Price due to the finding of Hazardous Materials in the Work site in accordance with Contract Documents.
1. Minimize delays by continuing performance of the Work in areas not affected by hazardous materials operations.
E. When hazardous materials have been found:
1. Prepare and initiate implementation of plan of action.
2. Notify immediately Owner, Engineer, and other affected persons.
3. Notify such agencies as are required to be notified by laws and regulations with the times stipulated by such laws and regulations.
4. Designate a Certified Industrial Hygienist to issue pertinent instructions and recommendations for protection of workers and other affected persons' health and safety.
5. Identify and contact subcontractors and licensed personnel qualified to undertake storage, removal, transportation, disposal, and other remedial work required by, and in accordance with, laws and regulations.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Delegated Design Procedures
01357-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01357 (BidSetFinal) SECTION 01357
DELEGATED DESIGN PROCEDURES
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Delegated Design Procedures.
1.02 GENERAL
A. Delegated Design - Professional design services assigned to the Contractor by express delegation in the Contract Documents. Work is “Delegated Design” where the Technical Sections require the Contractor to provide professional design services and to submit signed and sealed documents from a registered Professional Engineer.
B. Contractor’s Professional Engineer - The design professional retained by the Contractor to perform Delegated Design.
C. Owner may require Contractor to provide professional design services for a portion of the Work by express delegation in the Contract Documents.
1. Requirements of Delegated Design component as specified in the technical section and as indicated on the Drawings.
2. Such delegation will specify the performance and design criteria that such services must satisfy, and the Submittals that Contractor must furnish to Engineer with respect to the Delegated Design.
D. Contractor shall cause such Delegated Design services to be provided pursuant to the professional standard of care by a properly licensed design professional, whose signature and seal shall appear on drawings, calculations, specifications, certifications, and submittals prepared by such design professional.
1. Contractor shall not be responsible for the adequacy of performance or design criteria specified by Owner or Engineer.
2. Contractor is not required to provide professional services in violation of applicable Laws and Regulations.
3. Such design professional shall issue certifications of design required by Laws and Regulations.
4. If a Shop Drawing or other Submittal related to the Owner-delegated design is prepared by Contractor, a Subcontractor, or others for submittal to Engineer, then such Shop Drawing or other Submittal shall bear the written approval of Contractor’s design professional when submitted by Contractor to Engineer.
E. Owner and Engineer shall be entitled to rely upon the adequacy, accuracy, and completeness of the services, certifications, and approvals performed or provided by the design professionals retained or employed by Contractor under Delegated Design, subject to the professional standard of care and the performance and design criteria stated in the Contract Documents.
Delegated Design Procedures
01357-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01357 (BidSetFinal) F. Engineer’s review, approval, and other determinations regarding design drawings, calculations, specifications, certifications, and other Submittals furnished by Contractor pursuant to a Delegated Design will be only for the following limited purposes:
1. Confirming that submittal is in conformance with the performance and design criteria specified in the Contract Documents.
1.03 CONTRACTOR’S PROFESSIONAL ENGINEER
A. Contractor or Subcontractor shall retain a licensed professional engineer to perform Delegated Design.
B. Qualifications:
1. Holding a current license to perform the specified design in the same jurisdiction as the Project site.
2. Experienced in designing similar systems of similar complexity.
C. Insurance:
1. Provide Contractor’s Professional Engineer’s Professional Liability Insurance as specified Section 5 of the General Conditions.
D. Responsibilities:
1. Review and design in accordance with system performance and design criteria stated in the Contract Documents.
a. Prepare written requests for clarifications or interpretations of performance or design criteria for submittal to Engineer by Contractor.
2. Sign and seal design reports, calculations, design drawings and specifications, and other design Submittals for the Delegated Design Work.
3. Review and submit written approval of submittals related to the Delegated Design Work.
4. Design modifications to the Delegated Design Work as required.
5. Visit the Site, as required, to verify that installation of the Delegated Design Work is in conformance with the Delegated Design drawings and specifications.
6. Submit through Contractor to Engineer written, signed, and sealed certification that the installed Delegated Design Work complies with Contractor’s professional engineer’s design.
1.04 SUBMITTALS
A. Prior to the start of Delegated Design:
1. Contractor’s Professional Engineer’s qualifications:
a. Experience for the Delegated Design.
b. Evidence of professional engineering license.
2. Contractor’s Professional Engineer Professional Liability Insurance certificate.
B. Delegated Design:
1. Product data:
a. Details related to the Delegated Design as specified in technical sections to completely describe the system.
Delegated Design Procedures
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2. Design documents with signature and seal from the Contractor’s Professional Engineer.
a. Design documents include but are not limited to drawings, calculations, specifications, inspection reports, and certifications.
3. Lists and schedules:
a. Prepare and submit lists or schedules of items where delegated design is required by the Contract Documents.
b. Group items by location in the Work.
1) When "Area Numbers" are indicated on the Contract Drawings, group lists in accordance with those "areas."
2) For work without area numbers, group using logical divisions acceptable to Engineer.
3) Group items within each "area" as follows:
a) Systems.
b) Components.
c) Supports.
d) Anchorage.
e) Bracing.
C. Construction services:
1. Contractor’s Professional Engineer’s comments on submittals.
2. Other construction documents, as required.
1.05 ENGINEER RESPONSE TO DELEGATED DESIGN SUBMITTALS
A. The Engineer response will be either of the following:
1. Approved. Make Corrections Noted - See Comments:
a. The Contractor may proceed with the Work, however, all notations and comments must be incorporated into the final product.
b. The review was for the limited purpose of determining that the document was stamped by a Professional Engineer and that such design is generally consistent with and will not negatively affect the design concept presented in the Contract Documents.
2. Rejected - See Remarks:
a. Contractor may not proceed with the Work described in the submittal. b. The submittal does not meet the intent of the Contract Documents. c. Resubmittal of complete submittal package is required with materials, equipment, methods, etc. that meet the requirements of the Contract Documents.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Regulatory Requirements
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pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01410 (BidSetFinal) SECTION 01410
REGULATORY REQUIREMENTS
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Regulatory authorities and codes.
1.02 AUTHORITIES HAVING JURISDICTION (AHJ)
A. Also referred to as the permitting agency.
B. Building Department: City of Ukiah.
C. Fire Department: City of Ukiah.
D. California Department of Fish and Wildlife.
E. California Department of Transportation (Caltrans).
1.03 APPLICABLE CODES
A. Products in contact with drinking water
1. Materials in contact with drinking waters: In accordance with NSF 61 and NSF 372.
a. Certification by an independent ANSI accredited third party, including, but not limited to, NSF International, as being lead free.
2. Materials in contact with drinking waters: In accordance with California Health and Safety Code, Section 116875.
B. California Code of Regulations (CCR), California Building Standards Code, CCR Title 24:
1. Building code:
a. California Building Code (CBC), Title 24, Part 2 – 2022.
2. Electrical code:
a. California Electrical Code (CEC), Title 24, Part 3 – 2022.
3. Mechanical code:
a. California Mechanical Code (CMC), Title 24, Part 4 – 2022.
4. Plumbing code:
a. California Plumbing Code (CPC), Title 24, Part 5 – 2022.
5. Energy code:
a. California Energy Code (CEC), Title 24, Part 6 – 2022.
6. Historical building code:
a. California Historical Building Code (CHBC), Title 24, Part 8 – 2019.
7. Fire code:
a. California Fire Code (CFC), Title 24, Part 9 – 2022.
Regulatory Requirements
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8. Existing building code:
a. California Existing Building Code (CEBC), Title 24, Part 10 – 2019.
9. Green building standards code:
a. California Green Building Standards Code (CALGreen), Title 24, Part 11 – 2022.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Mockups
01439-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01439 (BidSetFinal) SECTION 01439
MOCKUPS
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: Mockups of specific assemblies to be installed on this Project.
1.02 VISUAL MOCKUPS
A. Definition:
1. Visual mockup:
a. Separate mockup construction incorporating elements specified in various Sections, intended to illustrate materials and workmanship in an assembly, and used for technical and aesthetic evaluation. Mockup shall not be a part of the finished construction. Mockup shall be accepted by Engineer prior to beginning this work on the building.
1) Configuration and extent of mockup: As required to illustrate the design intent for Engineer’s evaluation.
2) Place mockup on-site in a location where it will not be disturbed or damaged during construction.
B. Maintain and protect Visual Mockups from damage during construction, and dispose of mockups when no longer required, as determined by Engineer.
1.03 BENCHMARK MOCKUPS
A. Definition:
1. Benchmark mockup:
a. In-place portions of assemblies to be repeated throughout the Work. b. Accepted benchmark mockups are intended to serve as a standard by which the work will be judged.
c. Accepted benchmark mockups may be incorporated into the final construction.
B. Construct benchmark mockups to verify selections made under sample submittals, to demonstrate aesthetic effects, to set quality standards for materials and execution, and to set quality standards for fabrication and installation.
C. Acceptance of benchmark mockups incorporated in the Work does not constitute approval of deviations from the Contract Documents unless Engineer specifically approves such deviations in writing.
D. Protect benchmark mockup from damage and ensure it is not disturbed at time of Project Completion.
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1.04 MOCKUP DESCRIPTION
A. General: Provide mockups as specified below:
1. Mockup construction schedule: Indicate time required for mockup construction, Engineer’s and Owner’s review and acceptance, and removal/demolition work associated with mockups, in Construction Progress Schedule.
B. Building façade colored and textured concrete (visual mockup):
1. Provide building façade mock-up involving the following Sections:
a. Section 03300 - Cast-in-Place Concrete.
2. Mockup shall consist of a 4-inch thick vertical concrete panel divided into three-36 inch by 36-inch sections.
a. Each section shall have the texture imparted by specified formliner and be finished with specified concrete stain in color selected by Engineer. b. The stain shall be applied at a 1:1 dilution ratio at the first section, a 1:10 dilution ratio at the second section, and a 1:20 dilution ratio at the third section.
C. Structural Concrete F4 Finish and tie-hole repair (visual mockup):
1. Provide concrete finish mock-up involving the following Sections:
a. Section 03300 - Cast-in-Place Concrete.
b. Section 03366 - Tooled Concrete Finishes.
2. Mockup shall consist of a 4-inch thick vertical concrete panel divided into two-36 inch by 36-inch sections.
a. One section shall demonstrate the F4 concrete. The section shall include 1 horizontal and 1 vertical form joint.
b. The other section shall demonstrate the tie-hole repair. A minimum of 4 tie-holes shall be included.
PART 2 PRODUCTS
2.01 MATERIALS
A. Materials as specified in the following Sections:
1. Section 03300 - Cast-in-Place Concrete.
2. All other products and materials as required for a complete mockup.
PART 3 EXECUTION
3.01 MOCKUP MATERIALS
A. Contractor is cautioned to not purchase all materials for the project that are involved in any one mockup until after the mockup has been reviewed and accepted by the Engineer.
END OF SECTION
Quality Control
01450-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01450 (BidSetFinal) SECTION 01450
QUALITY CONTROL
PART 1 GENERAL
1.01 SUMMARY
A. Section includes:
1. Quality control and control of installation.
2. Tolerances.
3. References.
4. Mock-up requirements.
5. Authority and duties of Owner’s representative or inspector.
6. Sampling and testing.
7. Testing and inspection services.
8. Contractor’s responsibilities.
1.02 QUALITY CONTROL AND CONTROL OF INSTALLATION
A. Monitor quality control over suppliers, manufacturers, products, services, site conditions, and workmanship, to produce Work of specified quality.
B. Comply with manufacturers' instructions, including each step in sequence.
C. When manufacturers' instructions conflict with Contract Documents, request clarification from Engineer before proceeding.
D. Comply with specified standards as minimum quality for the Work except where more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship.
E. Perform Work by persons qualified to produce required and specified quality.
F. Verify field measurements are as indicated on Shop Drawings or as instructed by manufacturer.
G. Secure products in place with positive anchorage devices designed and sized to withstand stresses, vibration, physical distortion, or disfigurement.
H. When specified, products will be tested and inspected either at point of origin or at Work site:
1. Notify Engineer in writing well in advance of when products will be ready for testing and inspection at point of origin.
2. Do not construe that satisfactory tests and inspections at point of origin is final acceptance of products. Satisfactory tests or inspections at point of origin do not preclude retesting or re-inspection at Work site.
I. Do not ship products which require testing and inspection at point of origin prior to testing and inspection.
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1.03 TOLERANCES
A. Monitor fabrication and installation tolerance control of products to produce acceptable Work. Do not permit tolerances to accumulate.
B. Comply with manufacturers' tolerances. When Manufacturers' tolerances conflict with Contract Documents, request clarification from Engineer before proceeding.
C. Adjust products to appropriate dimensions; position before securing products in place.
1.04 REFERENCES
A. ASTM International (ASTM):
1. E329 - Standard for Agencies Engaged in Construction Inspection, Testing or Special Inspection.
B. National Institute of Standards and Technology (NIST).
1.05 PRODUCT REQUIREMENTS
A. For products or workmanship specified by association, trade, or other consensus standards, comply with requirements of standard, except when more rigid requirements are specified or are required by applicable codes.
B. Conform to reference standard by date of issue current on date of Contract Documents, except where specific date is established by code.
C. Obtain copies of standards where required by product specification sections.
D. When specified reference standards conflict with Contract Documents, request clarification from Engineer before proceeding.
1.06 MOCK-UP REQUIREMENTS
A. Tests will be performed under provisions identified in this Section and identified in respective product specification sections.
B. Assemble and erect specified items with specified attachment and anchorage devices, flashings, seals, and finishes.
C. Accepted mock-ups shall be comparison standard for remaining Work.
D. Where mock-up has been accepted by Engineer and is specified in product specification sections to be removed; remove mock-up and clear area when directed to do so by Engineer.
Quality Control
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1.07 AUTHORITY AND DUTIES OF OWNER'S REPRESENTATIVE OR INSPECTOR A. Owner’s Project Representative employed or retained by Owner is authorized to inspect the Work.
B. Inspections may extend to entire or part of the Work and to preparation, fabrication, and manufacture of products for the Work.
C. Deficiencies or defects in the Work which have been observed will be called to Contractor’s attention.
D. Inspector will not:
1. Alter or waive provisions of Contract Documents.
2. Inspect Contractor’s means, methods, techniques, sequences, or procedures for construction.
3. Accept portions of the Work, issue instructions contrary to intent of Contract Documents, or act as foreman for Contractor. Supervise, control, or direct Contractor’s safety precautions or programs; or inspect for safety conditions on Work site, or of persons thereon, whether Contractor’s employees or others.
E. Inspector will:
1. Conduct on-site observations of the Work in progress to assist Engineer in determining when the Work is, in general, proceeding in accordance with Contract Documents.
2. Report to Engineer whenever Inspector believes that Work is faulty, defective, does not conform to Contract Documents, or has been damaged; or whenever there is defective material or equipment; or whenever Inspector believes the Work should be uncovered for observation or requires special procedures.
1.08 SAMPLING AND TESTING
A. General:
1. Prior to delivery and incorporation in the Work, submit listing of sources of materials, when specified in sections where materials are specified.
2. When specified in sections where products are specified:
a. Submit sufficient quantities of representative samples of character and quality required of materials to be used in the Work for testing or examination.
b. Test materials in accordance with standards of national technical organizations.
B. Sampling:
1. Furnish specimens of materials when requested.
2. Do not use materials which are required to be tested until testing indicates satisfactory compliance with specified requirements.
3. Specimens of materials will be taken for testing whenever necessary to determine quality of material.
4. Assist Engineer in preparation of test specimens at site of work, such as soil samples and concrete test cylinders.
Quality Control
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1.09 TESTING AND INSPECTION SERVICES
A. Contractor will employ and pay for specified services of an independent firm to perform Contractor quality control testing as required in the technical specifications for various work and materials.
B. Owner will employ and pay for specified services of an “Owner’s independent testing firm” certified to perform testing and inspection as required in the technical specifications for various work and materials or stipulated in Section 01455 - Regulatory Quality Assurance to confirm Contractor’s compliance with Contract Documents.
C. The Owner’s independent testing firm will perform tests, inspections and other services specified in individual specification sections and as required by Owner and requested by the Engineer.
D. The qualifications of laboratory that will perform the testing, contracted by the Owner or by the Contractor, shall be as follows:
1. Has authorization to operate in the state where the project is located.
2. Meets “Recommended Requirements for Independent Laboratory Qualification,” published by American Council of Independent Laboratories.
3. Meets requirements of ASTM E329.
4. Laboratory Staff: Maintain full time specialist on staff to review services.
5. Testing Equipment: Calibrated at reasonable intervals with devices of accuracy traceable to NIST or accepted values of natural physical constants.
6. Will submit copy of report of inspection of facilities made by Materials Reference Laboratory of NIST during most recent tour of inspection, with memorandum of remedies of deficiencies reported by inspection.
E. Testing, inspections, and source quality control may occur on or off project site.
Perform off-site testing inspections and source quality control as required by Engineer or Owner.
F. Contractor shall cooperate with Owner’s independent testing firm, furnish samples of materials, design mix, equipment, tools, storage, safe access, and assistance by incidental labor as requested.
1. Notify Engineer and Owner’s independent testing firm 48 hours prior to expected time for operations requiring testing.
2. Make arrangements with Owner’s independent testing firm and pay for additional samples and tests required for Contractor’s use.
G. Limitations of authority of testing Laboratory: Owner’s independent testing firm or Laboratory is not authorized to:
1. Agency or laboratory may not release, revoke, alter, or enlarge on requirements of Contract Documents.
2. Agency or laboratory may not approve or accept any portion of the Work.
3. Agency or laboratory may not assume duties of Contractor.
4. Agency or laboratory has no authority to stop the Work.
Quality Control
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pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01450 (BidSetFinal) H. Testing and employment of an Owner’s independent testing firm or laboratory shall not relieve Contractor of obligation to perform Work in accordance with requirements of Contract Documents.
I. Re-testing or re-inspection required because of non-conformance to specified requirements shall be performed by same Owner’s independent testing firm on instructions by Engineer. Payment for re-testing or re-inspection will be charged to Contractor by deducting testing charges from Contract Sum/Price.
J. The Owner’s independent testing firm responsibilities will include:
1. Test samples of mixes submitted by Contractor.
2. Provide qualified personnel at site. Cooperate with Engineer and Contractor in performance of services.
3. Perform specified sampling and testing of products in accordance with specified standards.
4. Ascertain compliance of materials and mixes with requirements of Contract Documents.
5. Promptly notify Engineer and Contractor of observed irregularities or non-conformance of Work or products.
6. Perform additional tests required by Engineer.
7. Attend preconstruction meetings and progress meetings when requested.
K. Owner’s independent testing firm individual test reports:
1. After each test, Owner’s independent testing firm will promptly submit electronically report to Engineer and to Contractor.
2. Test reports shall include at least the following information:
a. Date issued.
b. Project title and number.
c. Name of inspector.
d. Date and time of sampling or inspection.
e. Identification of product and specifications section. f. Location in Project.
g. Type of inspection or test.
h. Date of test.
i. Certified test results stamped and signed by a registered Engineer in the state where the project is located.
j. Summary of conformance with Contract Documents.
k. When requested by Engineer, the Owner’s independent testing firm will provide interpretation of test results.
1.10 CONTRACTOR'S RESPONSIBILITIES
A. Cooperate with Owner’s independent testing firm or laboratory personnel and provide access to construction and manufacturing operations.
B. Secure and deliver to Owner’s independent testing firm or laboratory adequate quantities of representative samples of materials proposed to be used and which require testing.
Quality Control
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pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01450 (BidSetFinal) C. Provide to Owner’s independent testing firm or laboratory and Engineer preliminary mix design proposed to be used for concrete, and other materials mixes which require control by testing laboratory.
D. Submit product test reports electronically.
E. Furnish incidental labor and facilities:
1. To provide access to construction to be tested.
2. To obtain and handle samples at Work site or at source of product to be tested.
3. To facilitate inspections and tests.
4. For storage and curing of test samples.
F. Notify Owner’s independent testing firm or laboratory 48 hours in advance of when observations, inspections and testing is needed for laboratory to schedule and perform in accordance with their notice of response time.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
END OF SECTION
Regulatory Quality Assurance
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pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01455 (BidSetFinal) SECTION 01455
REGULATORY QUALITY ASSURANCE
PART 1 GENERAL
1.01 SUMMARY
A. Section includes: This Section describes project regulatory requirements for quality assurance that includes special inspections, special certification, and structural observation.
1.02 REFERENCES
A. American Concrete Institute (ACI):
1. 318 - Building Code Requirements for Structural Concrete.
2. 530 - Building Code Requirements for Masonry Structures.
3. 530.1 - Specification for Masonry Structures.
B. American Institute of Steel Construction (AISC):
1. 360 - Specification for Structural Steel Buildings.
C. American Society of Civil Engineers (ASCE):
1. 7 - Minimum Design Loads for Buildings and Other Structures.
D. American Welding Society (AWS):
1. D1.3 - Structural Welding Code - Sheet Steel.
2. D1.4 - Structural Welding Code - Reinforcing Steel.
E. ASTM International (ASTM):
1. A706 - Standard Specification for Deformed and Plain Low-Alloy Steel Bars for Concrete Reinforcement.
2. C31 - Standard Practice for Making and Curing Concrete Test Specimens in the Field.
3. C172 - Standard Practice for Sampling Freshly Mixed Concrete.
4. C1611 - Standard Test Method for Slump Flow of Self-Consolidating Concrete.
F. California Building Code (CBC) 2022 with City of Ukiah amendments.
G. The Masonry Society (TMS):
1. 402 - Building Code for Masonry Structures.
2. 602 - Specifications for Masonry Structures.
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1.03 DEFINITIONS
A. Special Certification: Certification for designated seismic systems that demonstrates compliance with performance requirements.
B. Special Inspection: Inspection of the materials, installation, fabrication, erection, or placement of components and connections requiring special expertise to ensure compliance with approved construction documents and referenced standards.
C. Special Inspection, Continuous: The full-time observation of work requiring special inspection by an approved special inspector who is present in the area where the work is being performed.
D. Special Inspection, Periodic: The part-time, or intermittent observation of work requiring special inspection by an approved special inspector who is present in the area where the work is being performed and at the completion of the work.
E. Structural Observation: The visual observation of the structural system by a registered design professional for general conformance to the approved construction documents at significant construction stages and at completion of the structural system.
1.04 DESCRIPTION
A. This Section describes special inspections, special certification and structural observation of structural assemblies and components to be performed in compliance with the building code specified in Section 01410 - Regulatory Requirements.
B. The special certification and special inspections specified in this Section are in addition to the requirements specified in Section 01450 - Quality Control, and by the individual Sections.
1.05 SUBMITTALS
A. Contractor shall submit special certifications for designated seismic systems.
B. Contractor shall schedule and coordinate the submittal of Special Inspection reports and test results prepared by others.
1.06 SPECIAL INSPECTION
A. Owner will employ 1 or more special inspectors who will provide special inspections during construction.
B. Special inspector(s) shall be qualified for inspection of the particular type of materials or operations requiring special inspection.
C. Testing laboratory: Testing that is required to satisfy the requirements of special inspection will be performed by the Owner's testing laboratory as specified in Section 01450 - Quality Control.
Regulatory Quality Assurance
01455-3 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01455 (BidSetFinal) D. Duties of Special Inspector:
1. General: Required duties of the special inspector(s) shall be as described in Chapter 17 of the building code specified in Section 01410 - Regulatory Requirements.
2. Reporting: Special inspector(s) shall provide reports of each inspection to the Owner and shall distribute copies of inspection reports to the Engineer and Contractor as required.
a. Reports shall, at a minimum, include the following items:
1) Date and time of inspection, and name(s) of individual(s) performing the inspection.
2) Structures and areas of the structure where work or testing was observed.
3) Discrepancies between the requirements of the Contract Documents and the work or testing observed.
4) Other areas of deficiency in the Work.
E. Special inspections shall not be construed as fulfilling the requirements for structural observation.
F. Owner or special inspector are responsible to select materials for special inspection.
1. It is not acceptable for Contractor to select materials for special inspection.
1.07 SPECIAL CERTIFICATION
A. Contractor shall be responsible for providing equipment that meets the special certification requirements of the building code specified in Section 01410 - Regulatory Requirements.
B. The following designated seismic systems shall be subject to the testing and qualification requirements of the regulatory building code, as specified in Section 01410 - Regulatory Requirements and shall require special certification as set forth in ASCE 7, Section 13.2:
1. Mechanical equipment that is assigned an importance factor of 1.50 as specified in Section 01850 - Design Criteria.
2. All electrical equipment.
C. Special certification requirements for designated seismic systems:
1. Submittals for mechanical and electrical equipment identified in this Section as designated seismic systems shall include certification that the equipment is seismically qualified. Certifications shall be subject to review and acceptance by Owner.
2. Certifications may be at least 1 of the following in accordance with ASCE 7, Section 13.2:
a. Analysis.
b. Testing.
c. Experience data.
Regulatory Quality Assurance
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1.08 STRUCTURAL OBSERVATION
A. Owner will employ 1 or more registered design professionals who will provide structural observation(s) during construction.
1. Registered design professional shall be a civil or structural engineer currently licensed as such in the state where the project is located and regularly engaged in structural design equivalent to or similar to those indicated on the Drawings.
B. Structural observations shall not be construed as fulfilling the requirements for special inspections.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION
3.01 SPECIAL INSPECTIONS
A. The Owner will provide special inspection of following types of work as described in in Section 1705 of the building code as specified in Section 01410 - Regulatory Requirements wherever such work occurs unless otherwise specified.
1. Attachment A - Concrete Special Inspection Schedule.
2. Attachment B - Architectural, Mechanical, and Electrical Components - Special Inspection Schedule.
3. Attachment C - Masonry Special Inspection Schedule - “Level C".
4. Attachment D - Soils Verification and Inspection Schedule.
5. Attachment E - Structural Steel Special Inspection Schedule.
6. Attachment F - Structural Steel Bolting Special Inspection Schedule.
7. Attachment G - Steel Construction - Steel Deck - Special Inspection Schedule.
8. Attachment H - Deep Foundations, Cast-in-Place - Special Inspection Schedule.
3.02 SPECIAL CERTIFICATION
A. Special inspector shall examine the designated seismic system(s) specified and determine whether the designated system components, including anchorage, are consistent with the evidence of compliance submitted for special certification.
3.03 STRUCTURAL OBSERVATION
A. The following work requires structural observation in accordance with Section 1704.5 of the building code specified in Section 01455 - Regulatory Requirements.
1. All structures in all areas:
a. Foundations.
b. Elevated slabs.
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3.04 SCHEDULE
A. Contractor shall allow time necessary for special inspections and structural observation specified herein.
B. Sufficient notice shall be given so that the special inspections and structural observations can be performed. Contractor shall allow time for individuals performing special inspection and structural observation to travel to the site.
3.05 PROCEDURE
A. The special inspector will immediately notify the Engineer of any corrections required and follow notification with appropriate documentation.
B. Contractor shall not proceed until the work is satisfactory to the Engineer.
END OF SECTION
Regulatory Quality Assurance
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ATTACHMENT A - CONCRETE SPECIAL INSPECTION SCHEDULE
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pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01455 (BidSetFinal)
CONCRETE SPECIAL INSPECTION SCHEDULE
(Includes: cast-in-place, precast, prestressed, precast-prestressed, and shotcrete.) Verification and Inspection
Reference
Standard
ACI 318-14
AWS D1.4-18
CBC 2022
Frequency of
Inspection(1)
(During Task Listed)
Continuous Periodic
1. Inspect reinforcement, including
prestressing tendons, and verify placement.
ACI 318: 20, 25.2,
25.3,
26.6.1-26.6.3
CBC: 1908.4
2. Reinforcing bar welding:
a. Verify weldability of reinforcing bars
other than ASTM A706;
AWS D1.4
ACI 318: 26.6.4
b. Inspect single-pass fillet welds,
maximum 5/16”; and
AWS D1.4
ACI 318: 26.6.4
c. Inspect all other welds. AWS D1.4
ACI 318: 26.6.4
3. Inspect anchors cast in concrete. ACI 318: 17.8.2
4. Inspect anchors post-installed in hardened
concrete members.
a. Adhesive anchors installed in
horizontally or upwardly inclined
orientations to resist sustained tension
loads.
ACI 318: 17.8.2.4
b. Mechanical anchors and adhesive
anchors not defined in 4.a.
ACI 318: 17.8.2
5. Verify use of required design mix. ACI 318: 19,
26.4.3, 26.4.4
CBC: 1904.1,
1904.2, 1908.2,
1908.3
6. Prior to concrete placement, fabricate
specimens for strength tests, perform
slump and air content tests, and determine
the temperature of the concrete.
ASTM C172
ASTM C31
ACI 318: 26.5,
26.12 CBC: 1908.10
7. Inspect concrete and shotcrete placement
for proper application techniques.
ACI 318: 26.5
CBC: 1908.6,
1908.7, 1908.8
Regulatory Quality Assurance
01455-Attachment A-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01455 (BidSetFinal) Verification and Inspection
Reference
Standard
ACI 318-14
AWS D1.4-18
CBC 2022
Frequency of
Inspection(1)
(During Task Listed)
Continuous Periodic
8. Verify maintenance of specified curing
temperature and techniques.
ACI 318:
26.5.3-26.5.5
CBC: 1908.9
10. Inspect erection of precast concrete
members.
ACI 318: 26.9
11. Verify in-situ concrete strength, prior to
stressing of tendons in post-tensioned
concrete and prior to removal of shores
and forms from beams and structural
slabs.
ACI 318: 26.11.2
12. Inspect formwork for shape, location and
dimensions of the concrete member being
formed.
ACI 318:
26.11.1.2.(b)
Notes:
(1) The "" represents a required inspection activity for the project where it occurs.
Regulatory Quality Assurance
01455-Attachment B 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01455 (BidSetFinal)
ATTACHMENT B - ARCHITECTURAL, MECHANICAL AND ELECTRICAL COMPONENTS
SPECIAL INSPECTION SCHEDULE
Regulatory Quality Assurance
01455-Attachment B-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01455 (BidSetFinal)
ARCHITECTURAL, MECHANICAL AND ELECTRICAL COMPONENTS
SPECIAL INSPECTION SCHEDULE
Verification and Inspection
Reference
Standard
CBC 2022
Frequency of
Inspection(1)
(During Task Listed)
Continuous Periodic
1. Architectural components:
a. Cladding - exterior, weighing more than 5
psf: erection and fastening.
CBC:
1705.12.5
b. Exterior insulation and finish system (EIFS):
NTS: Review CBC and edit for project.
CBC:
1705.16
c. Non-bearing walls – exterior: erection and
fastening.
CBC:
1705.12.5
d. Non-bearing walls – interior, weighing more
than 15 psf.
CBC:
1705.12.5
e. Veneer, exterior and interior, weighing more
than 5 psf: erection and fastening.
CBC:
1705.12.5
f. Access floors: erection and anchorage. CBC:
1705.12.5.1
g. Suspended ceiling system: bracing.
h. Storage racks – 8 feet or greater in height:
anchorage.
CBC:
1705.12.7
i. Skylight: verification of safety compliance
and labeling and installation.
CBC:
1709.6
2. Plumbing, mechanical, and electrical
components:
a. Anchorage of electrical equipment for
emergency and standby power systems.
CBC:
1705.12.6.1
b. Anchorage of other electrical and
mechanical equipment over 400 lb. on floors
or roofs.
CBC:
1705.12.6.2
c. Installation and anchorage of pipelines
carrying hazardous chemicals and their
associated mechanical units.
CBC:
1705.12.6.3
d. Installation and anchorage of pipelines
greater than 8 inches in diameter.
e. Installation and anchorage of ductwork
designed to carry hazardous materials.
CBC:
1705.12.6.4
Regulatory Quality Assurance
01455-Attachment B-2 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01455 (BidSetFinal) Verification and Inspection
Reference
Standard
CBC 2022
Frequency of
Inspection(1)
(During Task Listed)
Continuous Periodic
f. Installation and anchorage of ductwork
greater than 6 sf in cross section.
g. Installation and anchorage of vibration
isolation systems where contract documents
require nominal clearance of 1/4 inch or less
between the equipment support frame and
its support/restraint.
CBC:
1705.12.6.5
h. Installation of mechanical and electrical
equipment, including duct work, piping
systems and their structural supports, where
automatic fire sprinkler systems are installed.
CBC:
1705.12.6.6
3. Fire-resistance elements:
a. Sprayed fire-resistant coatings. CBC:
1705.14
b. Mastic and intumescent coatings. CBC:
1705.15
c. Fire-resistant penetrations and joint systems. CBC:
1705.17,
4. Smoke control systems. CBC:
1705.18
Notes:
(1) The "" represents a required inspection activity for the project where it occurs.
Regulatory Quality Assurance
01455-Attachment C 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01455 (BidSetFinal) ATTACHMENT C - MASONRY SPECIAL INSPECTION SCHEDULE - “LEVEL C”
Regulatory Quality Assurance
01455-Attachment C-1 8660F10 April 2023
pw://Carollo/Documents/Client/CA/Ukiah/8660F10/Specifications/New Scope/01455 (BidSetFinal) MASONRY SPECIAL INSPECTION SCHEDULE - “LEVEL C”
MINIMUM TESTS
Verification of Slump flow and Visual Stability Index (VSI) as delivered to the project site as determined by ASTM C1611 for self-consolidating grout.
Verification of proportions of materials in premixed or pre-blended mortar and grout as delivered to the project site.
Verification of f
'
m in accordance with Specification Section 04220 - Concrete Unit Masonry prior to construction.
MINIMUM SPECIAL INSPECTION - LEVEL C
Verification and Inspection
Reference Standard
TMS 402/ACI 530-13
TMS 602/ACI
530.1-13
Frequency of
Inspection(1)
(During Task Listed)
Continuous Periodic
1. Verify compliance with the approved
submittals.
TMS 602/ACI 530.1:
Art. 1.5
2. As masonry construction begins, verify
that the following are in compliance:
a. Proportions of site-prepared mortar. TMS 602/ACI 530.1:
Art. 2.1, 2.6A
b. Placement of masonry units and
construction of mortar joints.
TMS 602/ACI 530.1:
Art. 3.3B
c. Placement of reinforcement,
connectors, and anchors.
TMS 602/ACI 530.1:
Art 3.4
TMS 402/ACI 530:
Sec 6.1, 6.2.6, 6.2.7
a. Reinforcing bar couplers and
terminators.
ICC-ES Evaluation
Report
3. Prior to grouting, verify that the following
are in compliance:
a. Placement of masonry units and
construction of mortar joints.
TMS 602/ACI 530.1:
Art. 3.3B
b. Grout space. TMS 602/ACI 530.1:
Art. 3.2D, 3.2F