Vallejo City Council
November 18, 2025

Description of Equipment/Fixed Asset Calculation for Expense Grant Funds $47,000
TOTAL $47,000
Grant Funds
$7,516.40
$5,000.00
$483.60
$13,000
Grant Funds

15.00% $149,000 $22,350 $22,350
10% $977,377 $97,738
TOTAL
Other (Travel, Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for one 2- day trip to Sacramento for 3-5 key grant team members.

Community Engagement - $7,516.40 over two years for four tabling/community events. The breakdown of tabling events is broken down below.

Marketing/Outreach Materials and supplies - $1579.10 per event x 4 events = $6,316.40. These funds will cover the purchase and distribution of printed materials (flyers, brochures, posters, informational handouts), social media advertising campaigns promoted on Instagram, TikTok, and Facebook.

Event Supplies and Logistics - $600 per year x 2 = $1200. These funds will allow for the purchse of renting or purchasing tabels, chairs, tents, dsiplay boards, demonstrations, and printed matierals to create an inviting tabling setup. These materials ar essential to increasing referrals and IHARTs work in the community.

Maintenance - $5,000 over two years. These funds ensure the mobile crisis vehicle's operability throughout the grant period and ensures delivery of essential non-emergency services in the community. These funds also ensure reliability and consistency of Felton's services which decrease law enforcement repsonse to non-violent or mental health calls. Costs reserved for minor repairs, tire purchases, damage to labeling, lighting, and general ongoing service maintenance.

Travel - $483.60. One 2-day trip for 3 key grant team members.

Mileage reimbursement - $0.70 (California HR mileage rate) x 63 miles (distance from Vallejo to Sacramento) = $44.10 Round trip - $44.10 x 2 = $88.20 x 3 key grant team members = $264.60 Per diem rate - Breakfast ($16), lunch ($18), and dinner ($39) = $73/day. $73 x 3 staff = $219.00 Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description for each item that explains how it will be used toward fulfilling grant objectives.

Summary of Requested Amount for Y2
Total Cost of Mobile Crisis Vehicle: $47,000
Vehicle Purchase: $40,000
Customization/Modifications: $7,000
The $47,000 requested will be used to purchase a mobile crisis co-response vehicle to support the delivery of crisis intervention services in the community. The vehicle will serve as a mobile base of operations for IHART. Vehicle funds are needed in the event of current vehicle damage/vandalism, a documented barrier to service within first months of operation.

This mobile unit is critical for the program’s ability to provide effective, community-based crisis intervention in a timely manner. Current resources are insufficient to meet the growing demand for mental health and crisis response services in the community. Having a dedicated, mobile unit enables the team to reach individuals in remote or underserved areas where immediate intervention is necessary.

MOD x APPROVAL DATE:

7. Other (Travel, Training, etc.)
Description Calculation for Expense
MOD x APPROVAL DATE:

8. Indirect Costs
For this grant program, indirect costs may be charged using only one of the two options below:

If the applicant does not have a federally approved indirect cost rate, the applicant may claim indirect costs using the Federal De Minimis, 15% of Modified Total Direct Costs (calculated as 15% multiplied by total direct costs, minus equipment, plus up to the first $50,000 of each subcontract) *If the amount entered in H277 turns red, please adjust it to not exceed the line item limit noted in G277
If the applicant has a federally approved indirect cost rate, may claim indirect costs up to the organization's federally approved indirect cost rate.
*If the amount entered in H278 turns red, please adjust it to not exceed the line item limit noted in G278
Community Engagement
Vehicle Maintenance Costs See narrative for calculation.

Travel to Sacramento for 2 day Training See narrative for calculation.

See narrative for calculation.

MOD x APPROVAL DATE:

6. Equipment/Fixed Assets (items costing $3,500 or more per item; see #5 in the instructions) Purchase of Vehicle (VPD) Ford Transit 250 or 350 van @ Market Value

$22,350
Indirect costs will primarily support administrative and overhead expenses, including facility rentals for grant onboarding and professional development, vehicle insurance, and uniforms.

These expenses will be carefully documented through organized invoicing to ensure transparency and accuracy. Full-time employees working on the SCIP grant will undergo comprehensive onboarding to familiarize them with grant administration, implementation, and planning throughout the grant’s lifecycle. The grant will also cover the rental costs for training spaces. VPD will ensure that rental charges for these spaces reflect actual costs incurred, and no reimbursement will be sought from other sources. Vehicle insurance is critical to the safety and effectiveness of the IHART program in Vallejo, as it ensures proper coverage for first responders. Uniforms will be provided to maintain professionalism and ensure clear identification of first responders in high-stakes environments, where clarity of intent is crucial for both safety and the successful delivery of services. VPD does not have a federally approved rate and elects to take the Federal De Minimus of 15%. 15% rate x $149,000 MTDC = $22,350
MOD x APPROVAL DATE:

TOTAL
Indirect Costs Narrative:

Grantee
BSCC 1346-25

APPENDIX A: BYRNE SCIP ADVISORY BOARD ROSTER
Name Title Organization/Agency
1 Linda Penner (Chair) Chair Board of State and Community Corrections
2 Juan Avila Chief Operating Officer
(Victim Services) Garden Pathways
3 Norma Cumpian Director, Women’s Department
(Community)
Anti-Recidivism Coalition
4 Brenda Grealish
Executive Officer, Council on
Criminal Justice and Behavioral
Health (Behavioral Health)
California Department of Corrections
and Rehabilitation
5 Kirk Haynes Chief Probation Officer
(Law Enforcement
Fresno County
6 Jason Johnson
Director, Division of Adult
Parole Operations
(Law Enforcement)
California Department of Corrections
and Rehabilitation
7 Jeffrey Macomber Secretary
(Law Enforcement) California Department of Corrections
and Rehabilitation
8 Nancy O’Malley District Attorney (Retired)
(Prosecution)
Alameda County
9 Alan Slater Chief Executive (Retired)
(Courts) Orange County Superior Court
10 Eric Taylor
Sheriff-Coroner (Law
Enforcement) San Benito County
11 Eloisa Tuitama
Staff Counsel
(Legal Counsel)
Board of State and Community
Corrections
12 Angeles D. Zaragoza
Attorney, Deputy Executive
Director, Youth Programs
(Community)
Los Angeles Room and Board

City of Vallejo
BSCC 1346-25

APPENDIX B: Criteria for Non-Governmental Organizations Receiving BSCC Subawards Required Attachment: Applicants will be prompted to upload this document from the BSCC Byrne SCIP website to the BSCC Submittable Application Portal.

The Byrne SCIP RFP includes requirements that apply to non-governmental organizations that receive BSCC grant funds as subcontractors. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any Byrne SCIP funds. The RFP describes these requirements as follows:

Any non-governmental organization that receives Byrne SCIP funds must:
• Have been duly organized, in existence, and in good standing at least six (6) months prior to the start date of the applicant’s Grant Agreement with BSCC.

Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the applicant’s Grant Agreement with BSCC. • Be registered with the California Secretary of State’s Office, if applicable. • Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.

In the table below, provide the name of the Grantee and list all subcontracted third parties.

Name of Grantee:

Name of Subcontracted Third
Party Address Email / Phone Meets All Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐

City of Vallejo
BSCC 1346-25

APPENDIX B: Criteria for Non-Governmental Organizations Receiving BSCC Subawards See next page for signature block
Grantees are required to update this list and submit it to BSCC any time a new thirdparty subcontract is executed after the initial assurance date. Grantees shall retain (onsite) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the Byrne SCIP RFP. These records will be subject to the records and retention language found in Appendices A and C of the Standard Agreement.

The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.

A signature below is an assurance that all requirements listed above have been met.

AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS

STREET ADDRESS CITY STATE ZIP CODE

APPLICANT’S SIGNATURE (verified e-signature is acceptable) DATE x

Required Attachment: Applicants will be prompted to upload this document from the Byrne SCIP webpage to the Submittable Application portal.

It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to applicants that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

By checking the following boxes and signing below, applicant affirms that:
[ ] I/We are not currently debarred by any federal, state, or local entity from applying for or receiving federal, state, or local grant funds.
[ ] I/We have not been convicted of any crime involving theft, fraud, or embezzlement of federal, state, or local grant funds within the last three years. We will notify the BSCC should such debarment or conviction occur during the term of the Grant contract. [ ] I/We will hold subgrantees and subcontractors to these same requirements.

A grantee may make a request in writing to the Executive Director of the BSCC for an exception to the debarment policy. Any determination made by the Executive Director shall be made in writing.

AUTHORIZED SIGNATURE
This document must be signed by the person who is authorized to sign the Grant Agreement.

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS

STREET ADDRESS CITY STATE ZIP CODE
APPLICANT’S SIGNATURE (e-signature acceptable)
X
DATE
Attachment D: Certification of Compliance with BSCC Policies Regarding Debarment, Fraud, Theft and Embezzlement

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) ☐ SOLE PROPRIETOR / INDIVIDUAL CORPORATION (see instructions on page 2) ☐ ☐ MEDICAL (e.g., dentistry, chiropractic, etc.) SINGLE MEMBER LLC Disregarded Entity owned by an individual ☐ PARTNERSHIP
☐ ESTATE OR TRUST
☐ LEGAL (e.g., attorney services)
☐ EXEMPT (e.g., nonprofit)
☐ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. •
•
•
•
•
•
For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ ___ ___
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ ___ ___ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)

☐ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ☐ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ☐No services performed in California
☐Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS SIGNATURE DATE TELEPHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION
MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).
• Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. • Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. • Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual ● Sole Proprietorship ● Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships ● Limited Liability Partnerships (LLP) ● and, LLC treated as a Partnership Partnerships Estate ● Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. ● LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) ● LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above ● LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. • An estate is a resident if the decedent was a California resident at time of death. • A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] For hearing impaired with TDD, call: 1-800-822-6268 Website: www.ftb.ca.gov Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signee can provide a power of attorney documented for the individual.

Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.

Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting state agency listed on the bottom front of this form.

Approved as to form:

By: for
RESOLUTION NO. 25-____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO (1) ACCEPTING A $999,727 BYRNE STATE CRISIS INTERVENTION PROGRAM COHORT 2 GRANT, (2) APPROVING THE STANDARD GRANT AGREEMENT RELATING THERETO, (3) AUTHORIZING THE CITY MANAGER’S EXECUTION THEREOF, AND (4) NOTICING INTENT TO AMEND THE GENERAL FUND FISCAL YEAR 2025–2026 BUDGET IN THE AMOUNT OF $999,727
WHEREAS, to obtain the SCIP Grant funds, the City of Vallejo – through its authorized representative – must execute a Standard Grant Agreement with BSCC; and WHEREAS, the City Manager is the representative authorized to sign the Standard Grant Agreement on behalf of the City of Vallejo; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby authorizes acceptance of the City of Vallejo’s $999,727 SCIP Grant allocation.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby approves the Standard Grant Agreement, and any amendments thereto, relating to the SCIP Grant.

BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby authorizes the City Manager’s execution of the Standard Grant Agreement relating to the SCIP Grant and any amendments thereto.

BE IT FURTHER RESOLVED that, pursuant to City Charter Section 703, the City Council of the City of Vallejo hereby provides notice of its intent to amend the General Fund Fiscal Year 2025- 2026 budget to reflect the SCIP Grant revenue and appropriate corresponding expenditures for the Police Department.

BE IT FURTHER RESOLVED that SCIP Grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

Adopted by the City Council of the City of Vallejo at a regular meeting held on November 4, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ANDREA SORCE, MAYOR
ATTEST:

DAWN G. ABRAHAMSON, CITY CLERK

CONSENT CALENDAR 8.M.

DATE: November 18, 2025
TO: Mayor and Members of the City Council
FROM: Nalungo Conley, Assistant City Manager
SUBJECT: NOTICE OF INTENT TO AMEND FY2025-26 BUDGET AS PART OF THE TWO-STEP PROCESS TO AWARD A CONTRACT FOR $63,783 TO MICHAEL BAKER

INTERNATIONAL, AN AFFORDABLE HOUSING CONSULTANT, TO CREATE AN

AFFORDABLE HOUSING DEVELOPMENT POLICY AND PROCEDURE HANDBOOK AND PROVIDE ON CALL HOUSING DEVELOPMENT OFFICER SERVICES (STEP 1 OF 2)

RECOMMENDATION
Approve request to amend FY2025-26 budget by $63,783 to award a contract to an affordable housing consultant in response to a Request for Proposals (RFP) that the City issued on August 1, 2025. Staff are recommending Michael Baker International be awarded the contract to develop an Affordable Housing Policy and Procedure Handbook and Underwriting Guide and provide on call Housing Development Officer services.

REASONS FOR RECOMMENDATION
The consultant has the background, experience, and technical ability to provide the City of Vallejo with the best value for the cost in meeting the scope of work as outlined. Their cost per task is reasonable and allows flexibility in the execution of the contract.

BACKGROUND AND DISCUSSION
The City of Vallejo has had numerous challenges related to the assessment, management, and implementation of affordable housing projects. In response to these challenges, the City Council requested an independent review of the processes, activities, and decisions staff carried out in its most recent project, the Broadway Village Supportive Housing Center. The review aimed to shed light on the challenges and successes of this specific project and how to use the information learned to guide future activities. City staff engaged MRG, a consultant, who provided numerous recommendations that will serve as a guide for staff to utilize when engaging with affordable housing developers or implementing city-sponsored affordable housing projects. Two of MRG's recommendations were:
• Engage a Housing Development Officer for the City with expertise in affordable housing finance and oversight; and
• Create a City of Vallejo Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide.

The City does not currently have a Housing Development Officer position, nor does it have the capacity to create the aforementioned policy and procedure handbook and underwriting guide. Staff issued a Request for Proposals (RFP, attached) to hire a consultant to create the handbook and guide. The City

Date: November 18, 2025
Subject: NOTICE OF INTENT TO AMEND FY2025-26 BUDGET AS PART OF THE TWO-STEP PROCESS TO AWARD A CONTRACT FOR $63,783 TO MICHAEL BAKER

INTERNATIONAL, AN AFFORDABLE HOUSING CONSULTANT, TO CREATE AN

AFFORDABLE HOUSING DEVELOPMENT POLICY AND PROCEDURE HANDBOOK AND PROVIDE ON CALL HOUSING DEVELOPMENT OFFICER SERVICES (STEP 1 OF 2)

received proposals from three firms. A panel, including City staff and an outside reviewer, reviewed the proposals and judged that Michael Baker International's proposal (attached) best met the City's needs.

Michael Baker International was founded in 1940 and has since then distinguished themselves as a leader in affordable housing and development. They have extensive experience working with cities, utilizing Community Development Block Grants, HomeKey+ funds, and other funding mechanisms to plan and build affordable housing projects. They have also assisted in the development of general housing plans as well as those focused on homelessness and climate adaptation. Michael Baker International leverages their experienced staff members to provide services directly as the Prime Consultant. By using sub-consultants infrequently, they maintain a high level of control over their work product, ensuring quality and consistency.

City staff recommend engaging Michael Baker International to create the handbook and guide and additionally engage Michael Baker International to provide on call consulting to the City to perform services similar to what a Housing Development Officer would perform, particularly assessing future affordable housing projects in which the City could participating and recommending whether such participation would be prudent. The City will determine in the longer term whether to continue to contract for the Housing Development Officer services or develop in house capacity to perform this work.

FISCAL IMPACT
This item is Step 1 of the two-step process to amend the fiscal year budget as required by City Charter. The amendment, if approved at a subsequent City Council meeting (step 2), will increase FY2025-26 General Fund expenditures by $63,783. The unrestricted General Fund (Reserve) will be amended and reduced by the same amount. The $63,783 includes $38,783 to create the handbook and guide and $25,000 to provide on call services.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has the potential of resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. RFP_Affordable Housing Consulting Services -final

2. Proposal for City of Vallejo Affordable Housing Consultant_MB

CONTACT
Nalungo Conley, Assistant City Manager (707) 648-4301
[email protected]

Date: November 18, 2025
Subject: NOTICE OF INTENT TO AMEND FY2025-26 BUDGET AS PART OF THE TWO-STEP PROCESS TO AWARD A CONTRACT FOR $63,783 TO MICHAEL BAKER

INTERNATIONAL, AN AFFORDABLE HOUSING CONSULTANT, TO CREATE AN

AFFORDABLE HOUSING DEVELOPMENT POLICY AND PROCEDURE HANDBOOK AND PROVIDE ON CALL HOUSING DEVELOPMENT OFFICER SERVICES (STEP 1 OF 2)

REQUEST FOR PROPOSALS (RFP) - AFFORDABLE HOUSING CONSULTANT Summary
The City of Vallejo is seeking professional expertise in affordable housing to develop an Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide that is tailored to the specific needs of the City. The scope of work includes but is not limited to: (1) Developing a bestpractice framework to manage complex federal, state, regional, and local regulations governing affordable housing development and operations; (2) Prepare suggested outlines for timelines, submittal requirements, review guidelines, and other parameters for various different types of affordable projects, e.g. developer-initiated projects requesting funding assistance, City initiated projects seeking developers; (3) Parameters needed to initiate coordination with the local Continuum of Care or other Coordinated Entry entities; (4) Provide an overview of current and potential future affordable housing funding sources and how they can be leveraged to fully fund these projects; (5) Suggest a process and criteria that allows the City of Vallejo to utilize a pre-qualified list of affordable housing developers if the city determines it is in its best interest to do so and a process and template for a RFP for City initiated affordable projects; (6) Create an Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide to assist in the review of developer proposals for City funding or City initiated affordable housing projects in Vallejo and present findings and recommendations to the City Manager, city staff, and City Council upon request. Notice is hereby given that proposals must be received by the City of Vallejo on or before: Friday, August 29nd, 2025 at 4:00 p.m. PST https://vendors.planetbids.com/portal/42510/bo/bo-search The City of Vallejo reserves the right to reject any or all proposals or portions thereof. From the date this solicitation is issued until the date the competitive process of this solicitation is completed (either by cancellation or award), respondents are directed not to contact any employees, agent or officials of the City other than those specifically designated in this RFP.

The City of Vallejo anticipates executing a Consultant and Professional Services Agreement for the delivery of the services requested herein. The actual agreement terms and amounts are subject to funding availability, consultant performance, and City approval, in its sole discretion. A sample Consultant and Professional Services Agreement is enclosed (Attachment A).

Schedule Release of RFP and Application Friday, August 1st, 2025 Deadline to Submit Proposal and Application
Materials
Friday, August 29th, 2025 by 4:00 p.m. PST
Submit proposals and applications at:
https://vendors.planetbids.com/portal/425
10/bo/bo-search
Search “Affordable Housing Consultant”
Deadline for Written Questions
Questions should be submitted through
PlanetBids Portal.

Friday, August 15th, 2025 by 4:00 p.m.

Intent to Award Notification September 12th, 2025
Submittal Process Please submit your proposal electronically to:
https://vendors.planetbids.com/portal/42510/bo/bo-search by 4:00PM PST on Friday, August 22nd, 2025.

Late proposals will not be accepted.

A. Scope of Work
Task 1: Develop a best practice framework to manage complex federal, state, regional, and local regulations governing affordable housing development and operations The selected Consultant Team will have an introductory meeting with key City staff to discuss the desired outcomes of the work that will be completed and the data points that the City would request as part of the process. The Consultant Team will work with City staff and review the specific recommendations from a report prepared by MRG (attached) to ensure that the outcomes address recommendations that were provided after an assessment of a past developer initiated affordable housing project requesting City funding assistance. The primary goal of this task is to (1) gain an understanding of the current landscape of funding and other regulations at the federal, state, regional, and local level that govern affordable housing projects which include public funding; and (2) develop processes and strategies to provide the best practices for future City affordable housing projects involving any form of public funding or ownership.

Task 2: Create Outlines for Timelines, Submittal Requirements, Review Guidelines and Process for Review of Different Types of Proposals and Service Implementation

Prepare suggested outlines for timelines, submittal requirements, review guidelines, process and other parameters for review of various types of affordable projects, e.g. developer-initiated projects requesting funding assistance, City initiated projects seeking developers.

There are a series of supportive services that also may be included in affordable housing projects.

The purpose of this task is to establish a process including a suggested timetable for vetting developer proposed or RFP sought operators, service providers and/or vendors to ensure the selection and vetting of operators, service providers or vendors do not delay the opening of the housing project or negatively impact service delivery. Both the timeline and process for evaluating these services and /or service providers to ensure a smooth process from construction to operation is critical.

Task 3: Plan for Coordination with Continuum of Care and Coordinated Entry Systems Develop a list of parameters and tasks needed to initiate coordination with the local Continuum of Care or other Coordinated Entry entities to assist with tenanting and coordination of services.

Task 4: Affordable Housing Financing
The Consultant Team will provide a matrix of Federal, State, Regional, Local, and private sources of existing and potential affordable housing funds that can be utilized for either capital projects or direct services. Recommendations on which opportunities are best leveraged together will be helpful.

Task 5: Process and Criteria for Selection of Affordable Housing Developers The Consultant Team will provide criteria to develop a competitive Request for Qualifications ("RFQ") process to identify and establish a non-binding pre-qualified list of affordable housing developers that can potentially collaborate on high-quality, cost-effective affordable housing projects. The City of Vallejo would like to be able to seek out affordable housing developers for City-initiated projects if that approach serves the needs and best interests of the City. The Consultant Team will prepare a suggested RFQ/RFP template to seek developers for any such City Initiated Projects.

Task 6: Creation of Affordable Housing Development Policy and Procedure Handbook

The Consultant Team will produce a comprehensive report that pulls together all the aforementioned tasks in a format that can serve as guidebook for City Staff in implementing Affordable Housing Development projects initiated by a developer seeking City funding participation and City initiated affordable projects in the future. In addition, the guidebook would serve as a tool in providing an actionable template and implementation matrix to developers and non-profit entities, so they are aware of the same challenges, constraints, and processes that the City will be considering moving forward. The expectation is also that the Consultant Team will also be willing to present these findings to the Housing Commission, Planning Commission, Economic Development Commission and City Council if needed and/or at the direction of the City Manager.

B. Stakeholder Engagement
The Consultant Team will be expected to engage with and gather information from the City of Vallejo staff in housing, planning and homelessness, experienced affordable housing developers, members and representatives of the unhoused and below moderate income community, members of the broader Vallejo community, and representatives of other governmental and nongovernmental organizations with a mission to address affordable housing including projects designed to shelter the unhoused.

C. City of Vallejo Reservation of Rights
The City of Vallejo reserves the right to reject any or all proposals, waive any informalities in the RFP process, extend RFP processes, or terminate the RFQ process at any time if deemed by City of Vallejo to be in its best interest.
• City of Vallejo reserves the right not to award a contact pursuant to this RFP. • City of Vallejo reserves the right to terminate a contract awarded pursuant to this RFP, at any time for its convenience upon ten (10) days written notice to the successful Proposer(s).
• City of Vallejo reserves the right to retain all proposals submitted and not permit withdrawal for a period of sixty (60) days after the deadline for receiving the proposals without the written consent of the City of Vallejo. • City of Vallejo reserves the right to reject and not consider any proposal that does not meet the requirements of this RFP, including, but not limited to incomplete proposals and/or proposals offering alternate or non-requested services. • City of Vallejo shall have no obligation to compensate any Proposer for any costs incurred in responding to this RFP.

• City of Vallejo reserves the right to, at any time during the RFP or contract process, to prohibit any further participation by a Proposer or reject any proposal submitted that does not conform to any of the requirements detailed herein.

D. Proposal Submission Requirements
Submit the proposal online not later than 4:00p.m. Friday, August 29th, 2025 at:
(https://vendors.planetbids.com/portal/42510/bo/bo-search Proposals received by the City after the deadline will not be accepted. • All proposals must be submitted online as a single PDF and include the essay responses and exhibits outlined in “Section E – Application Materials” below • All questions related to the RFP and Application shall be directed to PlanetBids Portal • The City may issue a Frequently Asked Questions (FAQ) document to respond to all questions submitted in writing to the City and email the FAQ document to all parties. The last date to submit questions is 4:00p.m. on August 15th, 2025. After this date, no additional questions will be reviewed or answered. FAQs will be emailed to respondents who have an active account in Planet Bid and respondents who email questions through the PlanetBids Portal. Additionally, the FAQ will be uploaded to Plant Bid as an addendum.
• If it becomes necessary to modify any aspect of the RFP, the City will provide an addendum to each Respondent. Respondents will be notified of addendums via email for anyone with an active Planet Bid account.
• Respondents may not modify their proposal at any time after the due date, except in direct response to a request from City staff for clarification.

E. Application Materials
Essay Questions
The essay questions section should be no more than 10 pages long. There is no need to fill all 10 pages if the applicant can adequately address all essays in less space. • Essay A: Experience
Please describe your organization’s experience successfully completing similar projects. • Essay B: Project Scope
Please describe how you plan to complete the required project scope of work. This should include a description of the personnel that will be working on the project and an explanation of their tasks.
• Essay C: Budget Narrative
Please outline your proposed budget request and explain how the funds will be expended. • Essay D: Timeline Narrative

Please outline your timeline to complete the scope of work.

Exhibits
All applicants should prepare a series of exhibits as described below.

These exhibits are not counted against the page limit for your essays. • Exhibit 1: Cover Sheet
Please fill out the enclosed cover sheet (Attachment B – Cover Sheet) to indicate the contact information for the people responsible for your application and the amount of funding you are requesting for this project.
• Exhibit 2: Resumes
Please provide resumes for the key staff who will be responsible for project oversight and/or leadership. Note: Do not include personal information in the resumes for staff that you do not want to be part of a public record.
• Exhibit 3: Organization’s W-9
Please include a copy of your organization's W-9.

F. Attachments
Attachments will begin on the following pages.

Attachment A:

City’s Standard Service Provider Agreement

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT

This Consultant and Professional Services Agreement (“Agreement”) is made at Vallejo, California, dated for reference this _____ day of __________, 20___, by and between the City of Vallejo, a municipal corporation (“City”), and [Company name], hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Consultant for services rendered pursuant to this agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Consultant shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or

benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this section shall survive the expiration or termination of this Agreement.

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement.

Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor. Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to

this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers’ compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. General Prohibition on Assignment of CalPERS Members and Annuitants. Consultant shall not hire, employ, or use, as an employee, subcontractor or agent of Consultant

(Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection with the provision of services under this Agreement.

Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement. Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).

16. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

17. Term. The term of this Agreement shall commence on [start date] and shall continue in full force and effect until [end date].

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of [time period, e.g., one month, one year, 90 days], by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed [time period, e.g., one year, 90 days].

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo. If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant. Upon receipt of a notice of

termination, Consultant shall perform no further work except as specified in the notice.

Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

19. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

21. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant.

Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

23. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.

(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City:
[Name]
[Title]
555 Santa Clara Street
Vallejo, CA 94590

If to Consultant:
[Name]
[Company name]
[Street name and suite #, if any]
[City, state and zip code]

Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of

California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party’s draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as “City Information”) which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative’s designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments [SIGNATURES ON FOLLOWING PAGE]

IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.

[COMPANY NAME]

By: ____________________
[Name]
[Title]

DATE: __________________

(City Seal)

CITY OF VALLEJO,
a municipal corporation

By: ____________________
Andrew Murray
City Manager

DATE: __________________

ATTEST:

By: ____________________
Dawn G. Abrahamson
City Clerk

APPROVED AS TO FORM:

By: ____________________ for
Veronica A. F. Nebb
City Attorney

APPROVED AS TO INSURANCE:

By: ____________________
Armond Sarkis
Risk Manager

EXHIBIT A

SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is:

[Name]
[Title]
[Department name]
555 Santa Clara Street
Vallejo, CA 94590
[Telephone number]
[Facsimile number /Email address]

The Consultant’s Representative for this Agreement is:

[Name]
[Title]
[Company name]
[Street name and suite #, if any]
[City, state and zip code]
[Telephone number]
[Facsimile number/Email address]

All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.

2. Services to be Provided. The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Time for Performance. Consultant will perform the services according to the schedule below. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative. Consultant will complete all services by [date].

OR
Consultant will perform the services according to the schedule contained in Attachment [number] of Exhibit A. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative. Consultant will complete all services by [date].

5. No Set Work Hours. Consultant shall be solely responsible for determining the working hours of its individual personnel, employees, agents, and representatives within the limitations otherwise provided in this Agreement.

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed [dollar amount in words - e.g. Two Thousand Five Hundred Fifty Dollars and 13 Cents] ([dollar amount in numbers - e.g., $2,550.13]).

Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

City agrees to pay Consultant for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, in a lump sum of [dollar amount in words - e.g. Two Thousand Five Hundred Fifty Dollars and 13 Cents] ([dollar amount in numbers - e.g., $2,550.13]) upon satisfactory completion of the services and delivery of the work product.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees’ appropriate billable

hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Consultant’s billable hourly rates shall be:

OR
Consultant’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.

3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date

C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

D. Request for payment shall be sent to:

[Name]
[Title]
[Department name]
555 Santa Clara Street
Vallejo, CA 94590

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24) hours’ notice.

The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

EXHIBIT C

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form

Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer’s Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of

activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

D. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers’ compensation carrier waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.

Best’s rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

SUBMITTED BY

MICHAEL BAKER INTERNATIONAL
3760 Kilroy Airport Way, Suite 270 ⋅ Long Beach, CA 90806

SUBMITTED TO

CIT Y OF VALLEJO

PROPOSAL

AFFORDABLE HOUSING DEVELOPMENT

POLICY AND PROCEDURE HANDBOOK

AND UNDERWRITING GUIDE
AUGUST 29, 2025

Proposal Cover Sheet –
Michael Baker International
Title: AFFORDABLE HOUSING CONSULTANT – PROPOSAL
Project: AFFORDABLE HOUSING DEVELOPMENT POLICY

AND PROCEDURE HANDBOOK AND UNDERWRITING GUIDE
Due: August 29, 2025 by 4:00 p.m. PDT
Confirmation: The City’s Professional Services Agreement is acceptable.

Project Team, Titles, and Roles
• Lisa A. Baker, Project Manager, Subject Matter Expert (SME). Role: Plan development
• Maya Ziab, Associate Project Manager and Housing
Planner. Role: Data analytics, community engagement
and plan development
• Shannon Martin, Housing Planner. Role: Data collection and analytics, community engagement plan contributor
• Mary Andrews, Housing Planner. Role: Data collection, community engagement, plan contributor

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 3 August 29, 2025
Attn: City of Vallejo
Delivered electronically via PlanetBids
RE: REQUEST FOR PROPOSALS – CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT To Whom It Concerns:

Michael Baker International, Inc. appreciates the opportunity to submit this proposal for the preparation of the Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide. This proposal is being submitted in response to the City’s Request for Proposals (RFP) and is based on the proposal submittal requirements, pertinent requirements of the US Department of Housing and Urban Development (HUD), and Michael Baker’s experience in strategic plans, housing services, and grant administration.

Michael Baker’s Housing and Community Development Department has a high level of expertise and experience with cities in the planning and implementation of California Housing and Community Development programs, affordable housing development, and activities.

We believe that our proposal is fully responsive and relevant to the City’s RFP and that the services being offered by Michael Baker will fulfill the needs (Scope of Work) in a comprehensive, well-integrated, and costeffective manner. We thank you for the opportunity to submit this proposal and look forward to being able to serve the City of Vallejo. Lisa Baker, Project Manager, is authorized to negotiate contract terms and may be contacted in regard to clarification of this proposal at (562) 753-2865 or [email protected]. Ms.

Baker will serve as the City’s primary point of contact. Ms. Fareeha Kibriya is our Office Executive and is authorized to bind the firm to proposals and execute agreements.

Sincerely,
Michael Baker International, Inc.

Fareeha Kibriya Lisa Baker
Office Executive Project Manager

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 4 ESSAY A. EXPERIENCE
Michael Baker International, Inc. was founded in 1940 and, over the past 85 years, has evolved into a leading global provider of housing and community development, engineering, planning, and other consulting services. The firm, which is a corporation, has over 5,100 employees working out of more than 90 offices across the United States and elsewhere. Michael Baker has both global reach and a local focus. For a full list of office locations, please visit mbakerintl.com/en/locations.

Expertise in Housing
Michael Baker offers a full complement of housing and community development services to its clients, including preparation of the planning and grants documents the City is seeking, along with affordable housing programming, such as Home Investment Partnerships (HOME), Community Development Block Grant (CDBG) and other grant programs, in addition to its extensive engineering, environmental, labor compliance, and on-site services capabilities.

For the scope of services requested by the City of Vallejo, Michael Baker has extensive experience in state and federal HUD grant administration services including reporting (e.g., consolidated plans, annual action plans, Consolidated Annual Performance and Evaluation Reports), strategic planning, environmental reviews, monitoring, financials, Integrated Disbursement Information System (IDIS) reconciliation, full service grants management and development support, staff training, and community outreach. Our planning and policy development, housing finance, and program assessment experience along with our technical experience will help you meet your strategic goals.

Michael Baker has direct hands-on experience to meet and manage the range of hurdles that can occur at the local, state, and federal levels from the planning stage to implementation and reporting as well as to best use opportunities that are also presented. Part of this is integrating the rich diversity of planning and coordination that already exists within the community, including plans, projects, and activities that span the City and the local County Continuum of Care (CoC), among others.

Our multidisciplinary team has experience at each level of government and with the creation of comprehensive housing-focused strategic plans based on data analysis, outreach and stakeholder input, and current and past policy and project review. We understand the importance of aligning strategic planning with both current initiatives and long-term aspirations. Our team is able to synthesize complex, multi-source policies into a unified, actionable framework. We have experience in identifying cross-cutting priorities from diverse city plans and departments, and translating them into a concise, prioritized roadmap. Our goal for the Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide will be to not only reflect the City's existing commitments, but to also elevate goals into a clear, implementable vision.

Record of Delivery On Time and Within Budget
Michael Baker has a record of fulfilling staffing tasks efficiently and completing projects on time and within the allocated budget. A few examples of recent such projects that Michael Baker has completed include the State of California 2025-2029 Consolidated Plan and labor compliance monitoring services for the City of Long Beach Joe Rodgers Field Improvements project.

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 5 Equipped with Resources
Michael Baker is fully equipped with all electronic devices and software programs necessary to deliver proposed services to the City of Vallejo, including:
• Staff-issued personal laptops
• iPad for on-site surveys and analysis
• Full Microsoft Office Suite
• eFTP for file transfers
• Adobe Suite
• SurveyMonkey
• Access to in-house GIS services
We have in-house staff with experience with Low Moderate Income Summary Data (LMISD) and GIS tools.

We have performed considerable online reporting through HUD’s IDIS, HUD’s Environmental Review Online System (HEROS), and Labor Compliance Online Monitoring Platforms such as LCP tracker and eComply; have conducted sub-recipient monitoring; and are proficient in working with the data analysis and reporting requirements involved in successfully managing state and federal grants and housing programs. For State of California housing development, we are versed in HCD’s Open Data Tools, including California Environmental Quality Act site check tool, State Excess Sites, TCAC/HCD Opportunity Map and pro forma analysis and subsidy layering tools, as well as other tools including HHAP and HDIS. This practical experience also informs our policy and strategic planning initiatives. Our IT services provide secure links for all laptops and computers upon which any documents may be created for the City of Vallejo. Michael Baker also has a secure eFTP site for the purpose of transmitting large-format documents to our clients, and we can also provide shared Teams folders for promoting a seamless work environment.

Current and Recent Project Experience
Michael Baker staff is experienced in California, as well as in other states, in carrying out a wide range of housing and community development projects using a variety of funding sources. These include local, state, and federal sources such as CDBG and CDBG-DR (Disaster Recovery), HOME and HOME-ARP Neighborhood Stabilization Program funds, Community Project Funding (CPF, also known as Congressionally Directed Funding), CalHome grants, Permanent Local Housing Allocation, Low Income Housing Tax Credits, Redevelopment Successor Agency Housing Trust funds, and tax-exempt bond financing.

Michael Baker has assisted jurisdictions with housing development, procuring and administering state and federal grants while developing and managing grant-funded first-time homebuyer and residential rehabilitation assistance, multifamily refinance and/or rehabilitation, commercial façade improvement programs, public facility/infrastructure, and public service activities. Michael Baker also has extensive experience with the creation of strategic plans at the city, county, and state levels, and with developing consolidated plans, strategic plans centering around housing, housing development, homelessness, and ADA 504 compliance.

The Michael Baker staff included in this proposal have extensive experience in administration of federal and state funding sources and affordable housing development finance, experience that allows us to bring a multidisciplinary approach to strategic planning. Select projects with similar services that our staff have been assigned to are listed below.

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 6 • Housing/Community Development Grant Program and Administrative Services (CDBG, HOME, Emergency Solutions Grant [ESG], State CDBG, State HOME) o City of Allentown
o City of Bethlehem
o City of Calabasas
o City of Livermore
o City of Lodi
o City of Lomita
o City of Palo Alto
o City of San Bernardino
• Consolidated Plans and Related Plans
o City of Allentown
o City of Bethlehem
o City of San Bernardino
o City of Seaside
o State of California
• Strategic Plans
o Lancaster Homeless Strategic Plan Update
o Placer Community Foundation, Housing Strategic Plan (Lisa Baker) o Yolo County Housing, Housing Strategic Plan (Lisa Baker) o Cool Davis, Organization Strategic Plan. Climate and Resilience (Lisa Baker, Climate and adaptation nonprofit)
o Yolo Library Foundation, Organization Strategic Plan. Whole family literacy and philanthropy (Lisa Baker)
o Putah Creek Council, Organization Strategic Plan. Creek restoration/maintenance, return of wild salmon, bioregion health (Lisa Baker)
Key Personnel
Michael Baker has assembled a well-qualified project team that possesses the skills required to successfully provide services as requested by the City. Our core project team has considerable experience in affordable housing, data analysis, research, stakeholder engagement, technical report writing, housing strategy, and compliance with many funding sources, both state and federal. All work will be performed by Michael Baker staff and no subconsultants have been identified as part of our team.

Proposed project team members are included in the list below. Resumes of key personnel can be found in Exhibit 2. Michael Baker is both capable and prepared to provide additional personnel, in relation to the scope of work and relevancy, contingent on the needs of the City. • Lisa Baker, Project Manager
o Maya Ziab, Housing Planner
o Shannon Martin, Housing Planner
o Mary Andrews, Housing Planner
ESSAY B. PROJECT SCOPE
Michael Baker’s approach to the successful implementation of the Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide has been outlined below according to the seven required tasks. All the proposed staff will contribute to the tasks. Any additional services or services beyond the initial scope not covered in this proposal may involve additional charges as agreed to by the City and proposer.

Michael Baker will complete the services in accordance with the final schedule accepted by both parties.

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 7 Task 1: Develop a Best Practice Framework to Manage Complex Federal, State, Regional, and Local Regulations Governing Affordable Housing Development and Operations Our consultant team will have an introductory meeting with key City staff to discuss the desired outcomes for work that will be completed and data points that the City requests as part of the process. The consultant team will work with City staff and review the specific recommendations from a report prepared by MRG to ensure that the outcomes address recommendations that were provided after an assessment of the Broadway Project.

This task will also cover (1) gaining an understanding of the current landscape of City department and regional structure that governs the City’s affordable housing strategy; and (2) developing processes and strategies to provide best practices for future City affordable housing projects involving any form of public funding or ownership. These will be key to the development of a rubric and framework for managing the process, technical aspects, and regulations affecting development and operations.

Because the landscape for funding, opportunities, selection criteria, and operations requirements is in a constant state of change due to shifting funding, legislative governing priorities, and community needs, any framework must focus on building capacity—which can be provided through internal, external or hybrid models.

The rubric/framework will focus on our current understanding of MRG’s key report recommendations:
• Based on best practices and local needs, create a policies and procedures handbook in a readable and searchable format with links to guide key decision points, provide key deal questions, and provide standardized operating procedures and an underwriting guide with guidelines to better evaluate and manage projects.
• Create timelines for key triggers such as environmental review and release, funding commitments, gap funding provisions and subsidy layering review, contracting, Notice to Proceed (NTP) processes/procedures, labor compliance, milestones, funding release and funds retention. • Improve project planning to better align development, rehabilitation, and investment with other community plans and priorities, such as those contained in the Housing Element, Economic Development plans, and coordination with the Continuum of Care and related entities. • Develop a formalized process for issuance of Request for Qualifications (RFQ) or Requests for Proposals (RFPs) and written guidelines and procedures for an effective RFQ/RFP process to determine best alignment between goals, objectives, and a development team able to meet deadlines and deliverables.
• Improve capacity throughout the process. This includes having the right team to manage internal and external stakeholders—team members with the ability to handle the development process from RFP through financing closing calls and then through development, as well as with specific expertise in housing and multifamily housing finance to manage both the financial reporting and audit documentation components. The sizing and type of team is dependent on City needs, size and scope of funding and number of projects, as well as specific technical needs, whether ongoing or project specific.

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 8 Task 2: Create Outlines for Timelines, Submittal Requirements, Review Guidelines and Process for Review of Different Types of Proposals and Service Implementation In tandem with the items in Task 1, guidance will include suggested outlines for timelines, submittal requirements, review guidelines, process and other parameters for review of various types of affordable projects, e.g., developer-initiated projects requesting funding assistance, City-initiated projects seeking developers and other forms or hybrids. In addition, the following will be included:
• A rubric in table format as a “quick guide” for project team members. • A matrix to identify areas of regulatory conflict or duplication as an aid to guide development process and/or to seek waivers where available.
• Outline for when/how to use pre-application consultations with Planning/Building and other units as necessary to clarify timing, expectations, and potential roadblocks to development.

There are a series of supportive services that also may be included in affordable housing projects. The purpose of this task is to establish a process including a suggested timetable for vetting developer-proposed or RFP-sought operators, service providers and/or vendors to ensure the selection and vetting of operators, service providers, or vendors do not delay the opening of the housing project or negatively impact service delivery. Both the timeline and process for evaluating these services and/or service providers to ensure a smooth process from construction to operation forms a part of the critical path to successful project delivery.

Task 3: Plan for Coordination with Continuum of Care and Coordinated Entry Systems The team will develop a list of parameters, tasks, and policies needed to have aligned and effective communication and housing implementation with the local Continuum of Care and Coordinated Entry entities to assist with tenant selection and coordination of services. Michael Baker has experience in homeless plans, public engagement around this topic, and coordinated services with other communities, all of which it will bring to bear on the following:
• Integrate with the coordinated entry system—set up a process whereby publicly funded or assisted housing is required to accept referrals from the coordinated entry system when certain conditions are met.
o Create a standardized system of assessment tools to determine eligibility and prioritization. o Look at fair referral and placement decision making that makes a difference to the client, the housing provider, and the community.
• Prioritize permanent housing placement with minimum preconditions (e.g., sobriety, employment). • Ensure low barrier access and partner with service providers to address issues as housing creates the stability to address them.
• Find ways to integrate Housing Element programs with Continuum plan permanent housing options and find ways to align programs end to end for better outcomes. • Development of a planning aid to support the development/redevelopment of diverse housing types including scattered site and/or congregate models based on community needs, funding and land availability.

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 9 • Develop memoranda and Health Insurance Portability and Accountability Act (HIPAA)-compliant information sharing to promote partnerships and cross-system coordination. This includes cross platform collaboration with Housing Management Information System (HMIS) and documented outcomes.
• Create a climate where the leveraging of multiple funding streams (federal, state, local) can be used in a nimble and coordinated manner to meet identified permanent housing outcomes.

Task 4: Affordable Housing Financing
In conformance with the tasks outlined above, Michael Baker will provide a matrix of federal, state, regional, local, and private sources of existing and potential affordable housing funds that can be utilized for either capital projects or direct services.

Recommendations will include red flags for potential mismatches and funding incompatibility. However, funding and funds use is an ever-changing and evolving landscape due to factors such as market conditions, bond markets, interest rates, availability of federal and state funding and rule changes. Michael Baker will provide best-resources for keeping up with statutory and regulatory changes, as well as a Q/A guide for how to think about and navigate financing, as well as how to ask questions that move a project forward or that can be used to develop no/no-go criteria.

Task 5: Process and Criteria for Selection of Affordable Housing Developers In consultation with the City, Michael Baker will provide criteria to develop a competitive RFQ process to identify and establish a non-binding prequalified list of affordable housing developers that can potentially collaborate on high-quality, cost-effective affordable housing projects.

Lists will include types of construction models/populations served to gain a better understanding of depth and breadth of expertise and capacity of each developer. This will give the City greater internal capacity to gauge developer capacity and experience/expertise in the housing/product type being contemplated. Michael Baker will also prepare a suggested RFQ/RFP template to seek developers for any such City-initiated projects.

Task 6: Creation of Affordable Housing Development Policy and Procedure Handbook As part of the final work product, Michael Baker will compile and create a comprehensive report in a readable and searchable format that can serve as a guidebook for City staff in implementing affordable housing development projects, including both those initiated by a developer seeking City funding participation and as City-initiated affordable projects. The guidebook will match policy and action and provide usable templates and an implementation matrix for staff, other departments, developers and nonprofit entities to create a more transparent and understandable process.

Included in this proposal is a cost breakdown for presentation of findings and the report to various bodies, as determined by the City, but including the Housing Commission, Planning Commission, Economic Development Commission, and/or City Council. Meetings can be separate or joint meetings and include a presentation deck.

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 10 Task 7: Stakeholder Engagement
The Michael Baker team will engage with and gather information from a variety of stakeholders, including:
• City of Vallejo staff in housing, planning and homelessness, and building. • Experienced affordable housing developers, both for profit and nonprofit. • Members and representatives of the unhoused and below moderate-income community. • Members of the broader Vallejo community.
• Representatives of other governmental and nongovernmental organizations with a mission to address affordable housing, including projects designed to shelter the unhoused.

Michael Baker anticipates a minimum of two to three meetings, depending on final design, after consultation with the City. Meetings can be virtual or in person. Michael Baker believes at least one general meeting should be in person, while up to two meetings could be virtual.

In devising the types of meetings, Michael Baker suggests one meeting with internal stakeholders such as planning/homelessness, housing, and building staff; one meeting that focuses on the input of developers and governmental/nongovernmental organizations whose mission is aligned with affordable housing, including for the unhoused; and one meeting that includes members of the unhoused and below moderate-income community as well as members of the broader Vallejo community.

The budget provides for development and presentation of materials at three meetings with one meeting in person and two meetings virtually. Final scope, type, and cost will be determined in consultation with the City and its needs.

ESSAY C. BUDGET NARRATIVE
Michael Baker proposes the following not-to-exceed amount to prepare an Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide to the City of Vallejo. The budget below is based on an estimate to provide the services described in Essay B and is based on Michael Baker’s experience in strategic planning, stakeholder engagement processes, and affordable housing.

Task Cost
Task 1 $9,194
Task 2 $4,870
Task 3 $4,450
Task 4 $4,710
Task 5 $3,520
Task 6a $5,104
Task 6b $3,109*
Task 7 $3,827**
TOTAL $38,783
Task 1 includes project kickoff meeting and setup.
*Estimated based on 4 presentations to commissions and City Council **Estimated based on 2-3 hybrid meetings. Cost per meeting charge = $1,037 (rounded).

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 11 ESSAY D. TIMELINE NARRATIVE
The proposed timeline below illustrates how Michael Baker intends to meet deadlines in preparing all the tasks associated with preparing the Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide for the City of Vallejo. The schedule is based on a sample date range, with project kickoff assumed to occur in September 2025. The final schedule will be dependent on project start date, final design of elements (such as community meetings), availability of internal/external stakeholders, and City needs.

Sample Schedule of Services
Month Activities
September 2025 • Kickoff meeting
• Policy research
October 2025 • Organizational assessment
• Initial programmatic analysis
November 2025 • Stakeholder meetings
November/December
2025
• Collation of information from stakeholder meetings
• Complete programmatic analysis
• Opportunity analysis
January 2026 • Drafting components including matrices, rubrics, and policy guidance February 2026
• Drafting Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide and incorporating components • Soliciting internal feedback on components and fine-tuning deliverables
March 2026
• Incorporate staff feedback
• Finalize Affordable Housing Development Policy and Procedure Handbook and Underwriting Guide
• Create searchable elements and updated links
April 2026 • Presentation development and presentation of final product after acceptance by City staff

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 12 EXHIBIT 1: COVER SHEET
See page 2.

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 13 EXHIBIT 2: RESUMES

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 14

PROJECT MANAGER
Lisa Baker
Lisa is an experienced project manager with 14 years of experience in housing development and executive management for a regional housing authority and 16 additional years of experience working with local governments in grants, housing, community
development. She has expertise in community and strategic planning, affordable housing development, single/multi-family rehabilitation, TBRA, homeless intervention/prevention, water/sewer infrastructure, public service funding, joint emergency management, monitoring, and grants administration for a variety of populations including rural, suburban/urban communities, those with disabilities, veterans. She is also bilingual in written and spoken English/Spanish.

RELEVANT EXPERIENCE
City of San Bernardino. Project Manager. Provides technical assistance for CDBG, HOME, ESG, housing and homelessness programs. Provides technical assistance to homeless housing projects, owner occupied rehabilitation, and public housing/RAD conversion with Community Project Funding funds. Project Director for the 2025-2029 Analysis of Impediments Study and Consolidated Plan.

State of California. Project Manager and Technical Advisor. Consolidated Plan development. Creation of HOME First Time Homebuyer Program Guidelines and Resale/Recapture Guidelines and documents. Developer, advisor.

Developed and provided Training in HOME first-time homebuyer Resale/Recapture. Creation of HOME Multifamily Minimum Rehabilitation Standards for the State and its subrecipients. Developer, technical advisor. Implementation Guidelines for post COVID Eviction Moratorium Process. Guideline Development and Implementation. Senior Policy Lead. Emergency Rental Assistance Program (ERAP – COVID assistance). Communications outreach assistance.

Placer Community Foundation. Project Manager, Technical Advisor. Principal Author. Ten Year Strategic Plan for Affordable Housing. Work with the Foundation staff and Housing Advisory Committee to develop Placer Community Foundation’s first ever Strategic Plan for Affordable Housing philanthropic engagement.

Yolo County Housing. CEO, Chief Property Negotiator, Project Manager, Principal Author of BluePrint 2020 – Ten Year Strategic Plan for Housing for the Housing Authority of the County of Yolo. Work in partnership with the Agency’s Board of Commissioners and staff on a blueprint for affordable housing development and programming from a housing authority perspective, including development, project-based vouchers, RAD, and non-federal forms of funding.

Provided development and project management for several projects including Cesar Chavez Plaza (development partner 52 units with 19 special needs units), Eleanor Roosevelt Circle (development partner senior affordable housing), Rochdale Grange (development partner 40 affordable units for families, tax credit exchange project), Helen Thomson Homes (developer, acquisition/rehab of 2 homes for full service mental health clients), Crosswood Apartments (developer in acquisition/rehab with new HUD Section 8 subsidy in markup to market), West Beamer Place (co-developer of 9% tax credit with set-aside for full service mental health clients and formerly homeless), 1801 West Capitol (co-developer of permanent supportive housing for formerly homeless families and individuals). Acted as funder through use of project-based vouchers and/or technical assistance provider in a variety of affordable developments, including Blue Mountain Terrace, Cesar Chavez Plaza, Eleanor Roosevelt Circle, and New Harmony.

Years with Michael Baker
2 Years of Experience
30 Education
University of California, Davis, M.A.

University of California, Davis, B.A.

Professional Affiliations (select)
American Leadership Forum (ALF) Senior Fellow
National Association of Housing and
Redevelopment Officials (NAHRO)
California Coalition for Rural Housing (CCRH)

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 15

CURRENT BOARDS AND COMMISSIONS (SELECT)
California Coalition for Rural Housing, Board member Jan 2010 – present Winters Planning Commission, Chair Mar 2025 – present
Yolo Transit, Citizen Advisory Committee, Chair 2021 – present NAHRO International Research and Global Exchange, Vice Chair 2023 – present

PRIOR RELEVANT EXPERIENCE
CPS HR Consulting, Consultant Feb 2021 – July 2025
Housing Authority of the County of Yolo, Chief Executive Officer Nov 2006 – Jun 2020 Baker Street Associates, LLC, President Nov 1994 – Nov 2006

CURRENT AWARDS (SELECT)
2023 Outstanding Professional of the Year, National Association of Housing and Redevelopment Officials.

NAHRO’s “most prestigious award honors an exceptionally qualified person who has made outstanding contributions to the quality of life through service in the field of housing or community development.”

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 16

HOUSING PLANNER
Maya Ziab
Maya is a Housing Planner II with experience in creating affordable housing and community development program policies and procedures and guidelines. She is an expert writer and data analyst with additional experience in consolidated plans, analysis of impediments to fair housing choice reports, grant applications, and more. Maya also has extensive experience with data collection and analytics, research, report writing, policy, public engagement through survey creation and implementation and 1:1 stakeholder interviews, program monitoring, and housing and community development grant management.

RELEVANT EXPERIENCE
City of Lodi. Currently working on the City’s 504 ADA Transition Plan Update, streamlining the 2016 Plan with progress at the City-level and policy changes at the federal and state levels.

City of Redondo Beach. Assisted the City in its CDBG operations, including leading the Mobility Access and Emergency Repair Program, working with and monitoring subrecipients and writing the AAP and Consolidated Annual Performance and Evaluation Report. She worked on the 2025-2029 Consolidated Plan (ConPlan) and AI process through data collection and analysis, report writing, and community engagement.

City of Monterey. Wrote policies and procedures for CDBG programs and was responsible for reporting and subrecipient monitoring. Produced 10 years of Successor Agency Reports for the City.

City of Orange. Created a detailed overview of HOME’s Tenant-Based Rental Assistance program. Her responsibilities included conducting research on TBRA models.

City of Garden Grove. Assisted in the creation of the draft Housing Authority Administrative Plan.

City of San Bernardino. Main contributor to City’s 2025-2029 Analysis of Impediments to Fair Housing Choice (AI), completing data collection and analysis, community engagement, and report writing. She also participated in the creation of the City’s ConPlan.

State of California. Conducted housing market, needs assessment, and community outreach data analytics for the State of California’s 2025-2029 ConPlan. Served as one of the primary writers and helped to identify strategic goals.

City of Seaside. Associate Project Manager. Assists with the City’s CDBG program where she has processed subrecipient applications, conducted subrecipient monitoring, and presented to the Community Development Advisory Committee. She was a main contributor to 2025-2029 AI, completing data collection and analysis, community engagement, and report writing. She was also team member for the City’s ConPlan and Annual Action Plan (AAP).

City of Allentown. Worked on the 2025-2029 AI and ConPlan, completing data collection, analysis and report writing.

City of Walnut Creek. Worked on the City’s 2025-2029 ConPlan, completing data analysis and report writing.

City of Bethlehem. Worked on the City’s PRO Housing Grant Application and helped prepare the 2025-2029 AI and ConPlan, completing data collection, analysis and report writing.

City of Anaheim. Monitored several grant subrecipients, including CDBG, HOME, and ESG.

City of Oxnard (Housing Authority). Responsible for gathering documentation and executing the contracts in a timely manner on two housing projects.

County of Riverside. Contributed toward the Assessment of Fair Housing in Riverside County.

Years with Michael Baker

2.5 Years of Experience

4.5 Education
B.S., Environmental Policy, Institutions, and
Behavior, Rutgers University
Minor: Philosophy
Professional Affiliations
American Planning Association

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 17

HOUSING PLANNER
Shannon Martin
Shannon is a Housing Planner who has worked on community outreach, federal grants planning, such as Consolidated Plans, monitoring and support for grants management, direct public engagement activities, residual receipt analysis, annual NEPA determinations, and on-site provision of grant and direct services.

Shannon is well known for her accuracy and attention to detail. Her previous career in human resources allowed her to develop strengths in research and in communicating with various stakeholders. She is familiar with assessing the needs of a target market through data collection, including creating surveys and conducting stakeholder interviews. Shannon also brings relevant experience from auditing counties and municipalities to her work.

RELEVANT EXPERIENCE
City of Citrus Heights. Review low-income applicants for CalHome home rehabilitation loan program for eligibility.

City of Calabasas. Revise guidelines for PLHA rental assistance program, resulting in LACDA approval.

City of South San Francisco. Perform annual homeowner monitoring of affordable housing residents.

State of California. Data collection and assisted with technical writing of the 5-Year Consolidated Plan.

City of San Bernardino. Created a task tracker for process improvement resulting in more time efficient meetings.

Technical writing for Analysis of Impediments and Consolidated Plan.

City of Seaside. Interviewed stakeholders to gain community insights and determine needs. Compiled questions for a Consolidated Plan survey. Research and technical writing for Analysis of Impediments and Consolidated Plan.

City of Livermore. Conduct residual receipts audit on affordable housing loans to developers.

City of Allentown. Data collection and technical writing for Analysis of Impediments.

City of Chowchilla. Close-out CDBG grants at the end of their term to submit to HUD.

City of Long Beach. Review files for Labor Compliance standards.

City of Walnut Creek. Prepare NEPA environmental reviews, CAPER and PR-26 report for submission to HUD.

Ensured Executive Order compliance.

City of San Fernando. Grant administration services for a CDBG-funded small business program.

City of Garden Grove. Proposed a Community Outreach Plan. Created marketing materials, such as a PowerPoint presentation and flyers for the community. Developed a survey to collect data for the Consolidated Plan. Engaged with stakeholders at the public Community Meeting to spread awareness of the Consolidated Plan. Written communications with stakeholders to increase involvement.

City of Norwalk. Technical writing for Analysis of Impediments. Created a PowerPoint presentation for members of the community to understand the Consolidated Plan process. Coordinated and conducted one-on-one stakeholder interviews to gather information on needs of the community. Constructed an online survey in order to receive anonymous feedback. Participated in Community Meetings to meet with residents and City representatives.

City of Redondo Beach. Survey creation for Consolidated Plan data gathering.

City of Riverside. Coordinated meetings with potential community development partners on behalf of the client.

Years with Michael Baker
1 Years of Experience
4 Education
B.S.B.A., Human Resources Management
and Marketing, Leadership Studies Minor,
University of South Carolina
Professional Affiliations
American Planning Association

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 18

HOUSING PLANNER
Mary Andrews
Mary is a Housing Planner. She has been involved in several key team projects, including rental and mortgage assistance program development and ongoing compliance, including
residual receipt assessment, economic development intake and eligibility, as well as program monitoring along with Five-Year Consolidated Plans, Analysis of Impediments to Fair Housing plans, and public engagement activities.

RELEVANT EXPERIENCE
City of South San Francisco. Assisted with annual below market rate monitoring.

City of San Bernardino. Data collection and assisted with technical writing of the 5-Year Consolidated Plan.

County of Plumas. Assisted with reviewing and approving applications for Plumas County’s Economic Development Grant Program.

City of Livermore. Reviewing Financial Audit Statements for Residual Receipts payment analysis.

State of California. Data collection and assisted with technical writing of the 5-Year Consolidated Plan.

County of Riverside. Data collection and assisted with technical writing and drafting Analysis of Impediments and Consolidated Plan.

City of Menifee. Assisted with rental and mortgage assistance program. Reviewed and recommended applications for funding awards.

City of Lodi & City of Palm Desert. Assisted with drafting Analysis of Impediments and Consolidated Plan.

City of Long Beach. Assisted with Mayoral 100-Day Plan.

City of Anaheim. Assisted with FY 2022- 2023 Subrecipient On-Site Monitoring for CDBG grant recipients.

PRIOR RELEVANT EXPERIENCE
City of Calimesa 4th Street Community Park. Volunteer. Assisted Development Services with design charrettes to support a $2.1 million- dollar grant application to the State of California's Parks & Recreation for the proposed Calimesa 4th Street Community Park (successfully funded); Assisted the Management Analyst with a Citywide Household Income Survey funded by a CDBG Planning & Technical Grant, including preparing surveys and stuffing envelopes to residents and data entry of returned surveys.

Years with Michael Baker
2 Years of Experience
2 Education
A.A., English, San Bernardino Valley College
A.A., History, San Bernardino Valley College
A.A., Humanities, San Bernardino Valley
College
A.A., Social Sciences, San Bernardino Valley
College

PROPOSAL FOR CITY OF VALLEJO AFFORDABLE HOUSING CONSULTANT 19 EXHIBIT 3: W-9

Form W-9
(Rev. March 2024)
Request for Taxpayer
Identification Number and Certification
Department of the Treasury
Internal Revenue Service Go to www.irs.gov/FormW9 for instructions and the latest information.

Give form to the
requester. Do not
send to the IRS.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below. Print or type. See Specific Instructions on page 3. 1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded entity’s name on line 2.)
2 Business name/disregarded entity name, if different from above. 3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor C corporation S corporation Partnership Trust/estate LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) ....

Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate box for the tax classification of its owner.

Other (see instructions)
3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification, and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box if you have any foreign partners, owners, or beneficiaries. See instructions ......... 4 Exemptions (codes apply only to
certain entities, not individuals;
see instructions on page 3):

Exempt payee code (if any)
Exemption from Foreign Account Tax
Compliance Act (FATCA) reporting
code (if any)
(Applies to accounts maintained
outside the United States.)
5 Address (number, street, and apt. or suite no.). See instructions. 6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number
––
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign
Here
Signature of
U.S. person Date
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

What’s New
Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification.

New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest. This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Cat. No. 10231X Form W-9 (Rev. 3-2024)
are not required to sign the certifi
Michael Baker International Inc.
✔
100 Airside Drive
Moon Township, PA 15108
25 1228638
01/02/2025

CONSENT CALENDAR 8.N.

DATE: November 18, 2025
TO: Mayor and Members of the City Council
FROM: Gillian Haen, Assistant City Manager
SUBJECT: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO CONSENTING TO 1) THE ASSIGNMENT AND AMENDMENT OF THREE CITY OF VALLEJO LOANS/RDA PROVIDED TO SERENO VILLAGE ASSOCIATES; 2) PARTIAL

REPAYMENT OF THE LOAN OF PARK FEES (COMMONLY REFERRED TO AS GVRD FEES) AND GENERAL FUND LOAN; AND (3) FULL REPAYMENT OF THE VALLEJO

FLOOD AND WASTEWATER DISTRICT LOAN

RECOMMENDATION
Adopt a resolution consenting to the assignment and amendment of three loans originally provided to Citizens Housing Corporation (CHC) and subsequently assigned to Sereno Village Associates, which will be further assigned to Eden Housing, Inc., or an affiliate thereof (collectively, “Eden”), including, partial repayment of the Loan of Park Fees and General Fund Loan and full repayment of the Vallejo Sanitation and Flood Control District Loan for rehabilitation and construction for the Sereno Village affordable housing project located at 750 Sereno Drive (the “Project”).

The loan modifications include:

1. Extending the loan term to align with the California Tax Credit Allocation Committee (CTCAC) regulatory agreement term of 55 years;

2. Recasting the outstanding loan principal and accrued interest at the Applicable Federal Rate (AFR);

3. Subordinating the remaining loans to the Project’s construction and permanent lenders; and

4. Consenting to repayment and partial repayment of subordinate debt to VFWD and the City of Vallejo.

REASONS FOR RECOMMENDATION
Eden Housing has received an award for 4% tax credits and tax-exempt bonds from the State of California to support a substantial rehabilitation of Sereno Village, a 100% affordable housing community located in the City of Vallejo. The Assignment and Amendment of the City of Vallejo’s and Former Redevelopment Agency existing loan documents and regulatory agreements on the property will allow Eden to close construction and permanent financing, rehabilitate the property, and preserve 125 low-income units. The revisions to the loan documents will also clean up obsolete language and ensure upgrades to the affrordable housing at Sereno Village is maintained fo the City of Vallejo residents.

BACKGROUND AND DISCUSSION
Sereno Village is a 125-unit family apartment complex located at 750 Sereno Drive in Vallejo, CA. The project is 100% affordable and is under an existing California Tax Allocation Committee (CTCAC) regulatory agreement which expires in 2059 and an existing Redevelopment Agency of the City of Vallejo Affordable Housing Covenant which expires in 2055. Sereno Village was originally developed by Citizens Housing Corporation (CHC). After the dissolution of CHC, Eden Housing took over ownership and operation of Sereno Village and assumed the existing loans on title.

Date: November 18, 2025
Subject: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO CONSENTING TO 1) THE ASSIGNMENT AND AMENDMENT OF THREE CITY OF VALLEJO LOANS/RDA PROVIDED TO SERENO VILLAGE ASSOCIATES; 2)

PARTIAL REPAYMENT OF THE LOAN OF PARK FEES (COMMONLY REFERRED TO AS GVRD FEES) AND GENERAL FUND LOAN; AND (3) FULL REPAYMENT OF

THE VALLEJO FLOOD AND WASTEWATER DISTRICT LOAN

The project currently has three loans with the City of Vallejo:

1. A loan made in 2003 by the former Redevelopment Agency of the City of Vallejo in the original principal amount of $1,900,000 and having a current principal balance of $1,900,000 and accrued interest balance of $1,352,852. The term of the loan is 30-years, it is repayable from residual receipts, and it bears simple interest at a rate of 3%.

2. An acquisition loan made in 2003 by the former Redevelopment Agency of the City of Vallejo in the original principal amount of $600,000 and having a current principal balance of $600,000 and accrued interest balance of $448,767. The term of the loan is 30-years, it is repayable from residual receipts, and it bears simple interest at a rate of 3%.

3. A loan made in 2003 by the City of General Fund monies in the amount of $1,400,000 and having a current principal balance of $777,221 and accrued interest balance of $347,834 and of Park Fees in the original principal amount of $202,463 and having a current principal balance of $138,760 and accrued interest balance of $62,793. The term of the loan is 15 and is now matured, it was repayable from residual receipts, and it bore simple interest at a rate of 3%. The project currently has one loan with the Vallejo Flood and Wastewater District (“VFWD”) (formerly, Vallejo Sanitation and Flood Control District – “VFSCD”):

4. A loan made by the Vallejo Sanitation and Flood Control District (VSFCD) in the original principal amount of $351,635 and having a current principal balance of $253,368 and accrued interest balance of $117,025. The Loan has matured and is due and payable.

Below is a table summarizing the project’s current loans.

LENDER LOAN TYPE/
YEAR

ORIGINAL

PRINCIPAL

CURRENT

PRINCIPAL

ACCRUED

INTEREST

TERM REPAYMENT INTEREST

RATE/NOTES
LOAN
STATUS
City of Vallejo
(Redevelopment
Agency)
Permanent
Loan / 2003
$1,900,000 $1,900,000 $1,352,852 30 years Residual
receipts
3% simple
interest
Current
City of Vallejo
(Redevelopment
Agency)
Acquisition
Loan / 2003
$600,000 $600,000 $448,767 30 years Residual
receipts
3% simple
interest
Current
City of Vallejo General Fund
and Park fees
loan / 2003
$1,602,463 $915,981 $410,627 15 years
(matured)
Residual
receipts
3% simple
interest prior
to maturity
Matured
Vallejo Flood
and Waste
District (VFWD)
VFWD Loan $351,635 $253.368 $117,025 Matured Due and
Payable
- Matured
Sereno Village is in need of a substantial renovation to ensure the affordable units do not fall offline. The property was originally constructed in 2003, and except for exterior painting and ongoing maintenance, no major capital repairs have occurred.

On November 19, 2025, Sereno Village was awarded 4% tax credits from CTCAC to fund a rehabilitation of

Date: November 18, 2025
Subject: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO CONSENTING TO 1) THE ASSIGNMENT AND AMENDMENT OF THREE CITY OF VALLEJO LOANS/RDA PROVIDED TO SERENO VILLAGE ASSOCIATES; 2)

PARTIAL REPAYMENT OF THE LOAN OF PARK FEES (COMMONLY REFERRED TO AS GVRD FEES) AND GENERAL FUND LOAN; AND (3) FULL REPAYMENT OF

THE VALLEJO FLOOD AND WASTEWATER DISTRICT LOAN

Sereno Village. These funds will be used to complete much needed upgrades to the property that will improve the lives of Vallejo residents.

In order to facilitate a rehabilitation of the property, Eden is requesting that the City approve a payoff of the matured VFWD and General Fund loan and Park fees loans on title. Eden anticipates repaying the full VFWD loan and repaying the same amount to the General fund loan and Park Fees loan. The value of the remaining principal and accrued interest on the VFWD loan will be determined at construction loan closing. Eden estimates this will be approximately $375,000. Eden will repay the same amount, approximately $375,000, to the General Fund loan and Park Fees loan.

In addition, Eden is requesting that the City/Successor Agency (SA) approve and extend the remaining three City/RDA loans, including the remaining balance on the General Fund loan and Park Fees loan, to match the CTCAC regulatory agreement term of 55 years. Eden is also requesting approval from the City/SA to subordinate the remaining three loans to the construction lender at construction loan closing, and to the permanent loan lender at permanent loan conversion. It is anticipated the Parties will amend the existing affordable housing covenants to extend the term of the restrictions to 57 years to cover the construction period and the 55-year regulatory agreement term.

Extending the term of the loans and matching the maturity date of the CTCAC regulatory agreement is a requirement for tax credit re-syndications. It will allow the project to avoid multiple refinancings and will ensure the City/SA has continued control and involvement in the property, and its long-term affordability. The construction loan and permanent loan lenders will require subordinations from the City/SA as a condition to closing construction financing. The formal documents effectuating such modifications will come back to the City Council for approval.

This same process was recently approved by City Council for the Marina Towers project in order to allow the new owner of Marina Towers to refinance and conduct several upgrades to the site to maintain the affordable senior housing in Vallejo.

FISCAL IMPACT
There is no immediate fiscal impact to the City/SA. The proposed loan modifications: extending the loan term, recasting principal and interest at the Applicable Federal Rate, and subordinating the loans to the Project’s construction and permanent financing, are structured to preserve the long-term viability of the Sereno Village affordable housing project while maintaining the City’s ability to recover the outstanding loan balance over time. These changes do not require additional City funding at this time. At the time of loan modification, $375,000 will be paid to the General fund loan and Park Fees loan.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

Date: November 18, 2025
Subject: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO CONSENTING TO 1) THE ASSIGNMENT AND AMENDMENT OF THREE CITY OF VALLEJO LOANS/RDA PROVIDED TO SERENO VILLAGE ASSOCIATES; 2)

PARTIAL REPAYMENT OF THE LOAN OF PARK FEES (COMMONLY REFERRED TO AS GVRD FEES) AND GENERAL FUND LOAN; AND (3) FULL REPAYMENT OF

THE VALLEJO FLOOD AND WASTEWATER DISTRICT LOAN

1. Resolution Consenting to the Assignment and Amendment of the City Loans REV- CAO STAMP

2. SV - Vallejo RDA Promissory Note $1.9M (scanned executed)

3. SV - Vallejo RDA DOT $1.9M

4. SV - Vallejo RDA Amend DOT $1.9M

5. SV - Vallejo RDA Promissory Note $600K

6. SV - Vallejo RDA Acq Loan Note $600K (scanned)

7. SV - Vallejo RDA DOT $600K

8. SV - Vallejo RDA DOT Adendum $600K

9. SV - Vallejo RDA Affordable Housng Covenant - 12-5-00

10. SV - City &GVRD A&R Loan Agmt $1.6M

11. SV - City &GVRD prom note $1.6M

12. SV - City &GVRD DOT $1.6M

13. SV - City &GVRD Addendum to DOT $1.6M

14. SV - Vallejo VSS&FCD Note $351.6K

15. SV - Vallejo VSS&FCD DOT $351.6K

CONTACT
Gillian Haen, Assistant City Manager (707) 648-4163
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. ______N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO CONSENTING TO 1) THE ASSIGNMENT AND AMENDMENT OF THREE CITY OF VALLEJO/RDA LOANS PROVIDED TO SERENO VILLAGE ASSOCIATES; 2) PARTIAL REPAYMENT OF

THE LOAN OF PARK FEES (COMMONLY REFERRED TO AS GVRD FEES) AND GENERAL FUND LOAN AND (3) FULL REPAYMENT OF THE VALLEJO FLOOD AND

WASTEWATER DISTRICT LOAN
WHEREAS, Sereno Village Associates (the “Partnership”) is the owner and operator of Sereno Village, a 125-unit low-income affordable housing property located at 750 Sereno Drive in the City of Vallejo (the “Project”). The Partnership took control of the Project upon Citizens Housing Corporation dissolution; and
WHEREAS, the Project has received an allocation of tax-exempt bonds and corresponding tax credits, which will be used to finance the substantial rehabilitation thereof. The associated finance transaction will involve the transfer of the Project to an affiliate of Eden Housing, Inc. (the “Project Re-syndication”); and
WHEREAS, the former Redevelopment Agency of the City of Vallejo, made two loans to Citizens Housing Corporation, which were subsequently assigned to the Partnership, one in the original principal amount of $1,900,000 and having a current principal balance of $1,900,000 and accrued interest balance of $1,352,852, and another in the original principal amount of $600,000 and having a current principal balance of $600,000 and accrued interest balance of $448,767 (collectively, the “RDA Loans”); and
WHEREAS, the City of Vallejo also made a loan to Citizens Housing Corporation of General Fund monies in the amount of $1,400,00 and having a current principal balance of $777,221 and accrued interest balance of $347,834 and Park Fees, in the original principal amount of $202,463 and having a current principal balance of $138,760 and accrued interest balance of $62,793 which was subsequently assigned to the Partnership, (the “General Fund and Park Fees Loan”); and
WHEREAS, the Vallejo Flood and Wastewater District “VFWD” (formerly, Vallejo Sanitation and Flood Control District) made a loan to Citizens Housing Corporation, which was subsequently assigned to the partnership, in the original principal amount of $351,635 and having a current principal balance of $253,368 and accrued interest balance of $117,025 (the “VFWD” Loan”); and
WHEREAS, given the anticipated Project Re-syndication, staff is recommending City Council consent to: (i) the assignment and amendment of the RDA Loans and the General Fund and

Park Fees Loan, and their corresponding Affordable Housing Covenants; (ii) the partial repayment by the Partnership of the General Fund and Park Fees Loan, and (iii) the repayment in full of the VFWD. The modification documents will return to the City Council for action.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby consents to the following modifications to the RDA Loans and General Fund and Park Fees Loan: 1) extend the loan term to match the California Tax Credit Allocation Committee (“CTCAC”) regulatory agreement term of 55 years, 2) recast the outstanding loan principal and accrued interest at the Applicable Federal Rate (AFR), and 3) subordinate the loans to the construction and permanent loan lenders in a form acceptable to the City, with the documents effectuating such changes to come back to the City Council for approval; and BE IT FURTHER RESOLVED that the City Council hereby consents: 1) to the assignment and amendment of the RDA and City General Fund and Park Fees Loans; 2) to a partial repayment of the City General Fund and Park Fees Loan; recasting the outstanding loan principal and remaining accrued interest at the Applicable Federal Rate (AFR), and 3) subordinate the loans to the construction and permanent loan lenders in a form acceptable to the City Council; and BE IT FURTHER RESOLVED that the City Council hereby consents to the Partnership’s repayment in full of the VFWD Loan; and
PASSED AND ADOPTED by the City Council of the City of Vallejo at a regular meeting thereof held on November 18, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________________

ANDREA SORCE, MAYOR

ATTEST:
________________________________________
DAWN G. ABRAHAMSON, CITY CLERK

EXHIBITC
1£- ~TORM Of PROMISSORY NOTE
$1,602,463
~9' .:tr' , 2003
Vallejo, California
FOR VALUE RECEIVED, SERENO VILLAGE ASSOCIATES, a California limited partnership (the "Maker"), having an address of 26 O'Farrell Street, Suite 506, San Francisco, California 94108, promises to pay to the order of CITY OF V ALLE}O ("Holder" or "City"), for and · on behalf of itself and the GREATER VALLEJO RECREATION DISTRICT ("GVRD"), the initi:::.l principal sum of ONE MILLION SIX

HUNDRED AND TWO THOUSAND FOUR HUNDRED AND SIXTY-THREE
DOLLARS ($1,602,463), with simple interest at the rate of three percent (3%) per annum.

The Managing General Partner of Maker is Citizens Housing Corporation, a California nonprofit public benefit corporation ("Citizens''); and the Administrative General Partner of Maker is Affordable Housing Affiliation, a California nonprofit public benefit corporation ("AHA") (Citizens and AHA are collectively referred to herein as the "General Partners").

1. This Note is made pursu~nt ,to ~h51t certain Loan Agreement between Maker and Holder and GVRD, dated "'Uj H , 2003 (the "Loan Agreement").

Prior to the Loan Agreement, Citizens ar{d the Redevelopment Agency of the City of Vallejo (the "Agency") entered into that certain Participation Agreement, dated November 28, 2000, which Participation Agreement was assigned to and assumed by Maker pursuant to that certain Assignment Agreement Re: Property and Financing between Citizens and Maker, dated February 1, 2002 (as so assigned, the "P A").

Pursuant to the P A, Maker has acquired that certain real property defined in the P A as the "Site", and shall construct on the Site a multi-family residential housing project consisting of approximately 125 residential units which shall be rented to qualified very-low income persons and families (the "Project"), all as described in the PA.

Pursuant to the Loan Agreement, the City and Greater Vallejo Recreation District ("GVRD") have agreed to provide a loan (the "Loan") to Maker to assist Maker in financing costs associated with the construction of the Project. Of the total Loan amount ($1,602,463), One Million Four Hundred Thousand Dollars ($1,400,000) has been loaned by, and when repaid shall be credited toward, the City (sometimes referred to herein as the "City Loan"), and the remaining Two Hundred Two Thousand Four Hundred Sixty Three Dollars ($202,463) has been loaned by, and when repaid shall be credited toward, GVRD (sometimes referred to herein as the "GVRD Loan"). The GVRD Loan shall be administered by the City on behalf of GVRD. This is a promissory note for the repayment to Holder, on behalf of itself and GVRD, of funds advanced to or on behalf of Maker pursuant to the Loan Agreement. All capitalized terms not defined in this Note shall have the meaning set forth in the Loan Agreement.

2. Payment of this Note is secured by a deed of trust, assignment of rents, security agreement and fixture filing (the "Deed of Trust") from Maker to Holder upon the Site, or applicable portion thereof covered by this Note.

V AL/SerenoLoanAgt ExhibitC
1 7/11/03

. 3. Payments of interest and principal shall be made to t:J:e Holder from "Net Surplus Cash" which is hereinafter defined. To the extent there 1s Net Surplus Cash available from the Project, Net Surplus Cash shall be disbursed and credited as follows:
a. This promissory note is one of four ( 4) promissory notes set forth in more detail below to be executed and delivered by Maker for the Project, all of which notes require repayment from the Net Surplus Cash. Said notes are:
(1) this Note; (2) a promissory note executed by Maker in favor of the Vallejo Sanitation and Flood Control District ("VSFCD"}, in the initial principal amount of $351,635.20 (the "VSFCD Note"), entered into pursuant to a Loan Agreement between Maker and VSFCD dated November 19, 2002;
(3) a promissory note executed by Maker in favor of the Agency, in the initial principal amount of $600,000 (the "Agency Acquisition Loan Note"), entered into pursuant to Section 302 of the P A; and
(4) a promissory note executed by Maker in favor of the Agency, in the initial principal amount of $1,900,000 (the "Agency Permanent Financing Loan Note"), entered into pursuant to Section 303 of thePA.

The Agency, pursuant to its consent and agreement attached to and incorporated into the Loan Agreement, has agreed to defer repayment of amounts owed to the Agency by Maker under the Agency Acquisition Loan Note and Agency Permanent Financing Loan Note until such time as all amounts owed to Holder (and GVRD) under this Note and to VSFCD under the VSFCD Note have been repaid in full. It is the intent of Holder and GVRD (and of VSFCD pursuant to its separate note referenced above) that the entire amount of Net Surplus Cash (as defined·below) from the Project be divided on a pro~rata basis and paid to Holder and VSFCD to repay amotints owing by Maker under this Note and the VSFCD Note. · ·
b. Unless otherwise approved· by Holder, so long as any amoW1ts are due and owing under this Note, the entire amount of Net Surplus Cash shall be disbursed by Maker and credited as follows:
(1) EIGHTY TWO PERCENT (82%) of the Net Surplus Cash
· shall be paid to Holder as repayment of amounts due and owing hereunder (SEVENTY ONE AND SIX-TENTHS PERCENT (71.6%}of the Net Surplus Cash shall be credited to City Account No. 001 (General FW1d), on behalf of the City, for repayment of the City Loan; and TEN AND FOUR-TENTHS PERCENT (10.4%) of the Net Surplus Cash shall be credited to City Account No. 137, on behalf of GVRD for repayment of the GVRD Loan);
V AL/SerenoLoanAgt ExhibitC
2 7/11/03

(2) The entire remaining EIGHTEEN PERCENT (18%) of Net
Surplus Cash shall be paid to VSFCD as repayment of amounts due and owing under the VSFCD Note.

Notwithstanding the foregoing, the entire unpaid principal, together with all accrued and unpaid interest, due under this Note shall be due and payable in full fifteen (15) years from the date hereof.

All payments made hereunder shall be credited first to any interest due and owing and then to principal. Interest not paid current shall accrue and shall not be compounded. · ·
Maker may, if it has;sufficient Net Surplus Cash available, prepay all or any part of this Note, without penalty, at any time during the term of this Note. Any unauthorized prepayments, as determined .by HUD, shall be the responsibility of the Maker to returnto the Project.

4. "Surplus Cash" for purposes of this Note shall mean the sum of money computed as follows:
a. . All rents, revenues, consideration or income (of any form) derived by Maker in .connection with Gr relating to. the ownership or operation of the Project, including any net revenue derived from any refinancing of the Project and arty revenue from contributions, loans or grants which is not required to meet future project obligations, less all of the following: all customary and reasonable costs and expenses in connection with the construction, operation and maintenance of the Project (including without limitation the ·organizational expenses of Borrower); property management fees and asset· management fees (previously approved by Holder); any tax credit shortfall payments due to the limited partner of Borrower pursuant to Borrower's partnership agreement; principaLand interest paid by Maker on account of any loan(s) or other obli,gatiqns associated with the Approved SeniorLiens authorized under Section 1 of the Loan Agreerrtent or otherwise approved by Holder; amounts (previously approved by Holder) expended to restore the Project after a casualty loss or condemnation; reasonable and customary cost for accounting and auditing the books and records of the Project; taxes (including without limitation preparation costs); any amounts (previously approved:by Holder) reserved by Maker as an operating contingency reserve account and a replacement reserve account (and deposited in an account approved by Holder) for the Project; and any other reserves required by an approved lender or investor. . . b. Notwithstanding the generality of the foregoing, the following items are not expenses or deductible in computing Surplus Cash:
(i) Payment of any fees or expenses or of any portion of the Surplus Cash to Maker or any affiliate of Maker~ other than a reasonable property management fee, an asset management fee not to exceed $5,000, and a supervisory management fee not to exceed $20,000 for the following: reviewing the monthly operating budget; overseeing the performance of the property V AL/SerenoLoanAgt ExhibitC
3 7/11/03

manager; meetings, coordination and conflict resolution with the adjacent property owner; review and approval of the annual operating budget; prepare, . review and approval of annual partnership reports; review and approval of tax returns; coordination with the investor limited partner; and resolution of miscellaneous issues normally associated with the ownership and operation of multi-family housing;
(ii) Income taxes imposed upo~ Maker's income;
(iii) Payment of interest on any indebtedness of Maker to any affiliate of Maker (individual or entity) or to any other third::-party lender or partner not otherwise approved by Holder; and
(iv) Depreciation, cost recovery, amortization and similar items which do not involve the expenditure·ofcash. · ·
c. This promissory note is one of several notes executed and delivered by Maker relating to the Project. Although the language of paragraph 4(a) appears in each note, Maker may deduct the items 'identified in paragraph 4(a) ·only once to determine the Surplus Cash from the Pr9ject. d. Notwithstanding theforegoing,if and so long as the Secretary of Housing and Urban Development or his/her successors or assigns, are the insurers or holders of the first •Or any senior mortgage 'On the Project, payments due under this Note shall be payable only from· a portion of the Surplus Cash of , the Projeqt, as the .term Surplus Cash is defiried in the Regulatory Agreement between :HUD and Maker. Any restrictioti. ;on' payment in:i.pbse.d by this paragraph.shall not excuse .any defaUlt caused by the failure 'of the Maker to pay the indebtednes.s evidenced by this Note. ·.

5. "Net Sy.:r:plus Cash" for· :purposes of this Note shall mean the sum of money determined as follows: ·
a. . If all or any portion of the Developer Fee for the Project (as defined and approved by the Agency .pursuant to the PA) is deferred and not paid to or retained by the General Partners from the proceeds of the permanent financing to be obtained for the Project, then the Surplus Cash from the Project shall be disbursed and· credited as· follows:
(1) FIFTY PERCENT (SO%) of the Surplus Cash from the Project may be paid to or retained by the General Partners, until such time as the entire deferred Developer Fee is paid to the General Partners; provided, the total amount paid to the General Partners.pursuant to this subsection S.a.(l) shall not exceed the amount of Net Surplus Cash paid collectively to Holder and VSFCD pursuant to subsection 3.b., above; and provided, further, that the total aggregate amount paid to the General Partners pursuant to this subsection S.a.(l) shall not exceed the amount of the deferred Developer Fee. ·
V AL/SerenoLoanAgt ExhlbitC
4 7/11/03

(2) The entire remaining amount of Surplus Cash from the Project (including the remaining Fifty Percent (50%) of the Surplus Cash from the Project, plus all Surplus Cash remaining after payment in full of the Developer Fee) shall be deemed "Net Surplus Cash" for purposes of this Note and shall be used to repay amounts due and owing hereunder pursuant to subsection 3, above.
b. Following payment to .the General Partners of the maximum amount set forth in subsection S.a.(l), above, and thereafter, ONE HUNDRED PERCENT (100%) of the Surplus Cash from the Project shall be deemed "Net Surplus Cash" for purposes of this Note and shall be used to repay amounts due and owing hereunder pursuant to subsection 3, above.

6. . Maker shall deliver monthly balance sheets showing .all revenues and expenses of the Project. An audited financial statement shall be delivered within one hundred twenty (120) days of the end of each calendar year along with payment of the Net Surplus Cash (if any). Holder shall have the right to inspect and audit Maker's books and records concerning the calculation of Net Surplus Cash and to object within ninety (90) days from receipt of Maker's statement. Failure to timely object shall be deemed acceptance. If Holder. does object, Holder shall specify the reasons for disapproval. Maker shall have thirty (30) days to reconcile any ~isapproved item. If Mak-er and Holder ,cannot agree . on the amount of-the Net Surplus Cash, an independentauditor mutually selected by Maker and· Holder shall resolve any disputed items. The cost of the auditopshall be shared equally by Maker ahd _Holder.

7. Maker shallprepareand.subrrtit to Holder a copy of the proposed annual operating budget for :the.marutgementand operation of the Project no later than October 1 of each year until this Note is.paid in fulL The proposed budget shall include a line item;showing the projected Net Surplus-Cash<from the Project for the year. Holder will review the proposed budget and, if acceptable, approve it, which approval shall not be unreasonably withheld. If the budget is -not acceptable, Holder shall specify the reasons for disapproval. The intent of this paragraph is to provide Holder an opportunity to disapprove any unreasonable expenses which would diminish the Net Surplus Cash from the Project. Once ,approved, any changes to the budget which exceed ten percent (10%) of the total budget shall require Holder's prior written consent, which consent shall not be unreasonably withheld.

8. Notwithstanding anything to the contrary provided herein, in the event that the Project is in default under the term.s of the Loan Agreement, the P A, any loan documents provided for under the PA, including without limitation the Acquisition Note, Permanent Financing Note, Affordable Housing Covenant or the Tax Credit Financing (as defined in the P A) provisions such that the affordability restrictions are no longer in effect, or if there shall have been an event of default under this Note or the Deed of Trust securing this Note, then the entire unpaid principal of this Note and accrued interest thereon may be immediately due and payable, at the option of Holder.

9. Payment shall be made in lawful money of the United States to Holder c/o The City of Vallejo, 555 Santa Clara Street, Vallejo, California 94590. The place of V AL/SerenoLoanAgt ExhibitC
5 .
7/11/03

payment may be changed from time to time as the Holder may fro~ time to time designate in writing. Upon receipt, Holder shall credit all payments rece1ved hereunder to the appropriate City and GVRD accounts, pursuant to the respective pro rata shares, as described in subsection 3.b.(1).

10. Maker hereby covenants and agrees that it shall maintain, or cause to be maintained, the Site in a manner consistent with the _provisions set forth therefor in the Vallejo Municipal Code, and shall keep the entire Site reasonably free from any accumulation of debris or waste materials prior to and after construction.

If, at any time, Maker fails to maintain the Site, and has either failed to commence to cure such condition or to-diligently prosecute to completion the condition or the condition is not corrected after expiration of thirty (30) days from the date of written notice from Holder to· Maker, Holder may perform the necessary corrective maintenance, and Maker shall pay such costs as are reasonably incurred for such maintenance. The Holder · shall have the right to place a lien on the property should Maker not reimburse Holder for such costs within siXty (60) days following Holder's written demand to Maker for reimbursement of such costs. Maker, on behalf of itself its heirs, successors and .assigns, hereby grants to Holder and its officers, employees and agents, an irrevocable license to enter upon the Site· to perform such maintenance during normal business hours after receipt of written notice from Holder as hereinabove described and Maker's failure to cure or remedy such failure within thirty (30) days of such notice. Any such entry shall be, made only after reasonable notice to Maker1 and Holder shall indemnify and hold Maker harmless from any claims or liabilities pertaining to any such entry by Holder.

Failure by Maker to maintain the Site in the condition provided in this Secti-on 10 may, in Holder's sole discretion, constitute a default under this Note and the related Deed of Trust.

The foregoing covenarits shall remain in effect for the Site until all amounts due Holder hereunder are paid in full.
ll. The occurrence of any of the following shall constitute an event of default under this Note: . (i) Maker fails to pay any amount due under the Loan Agreement, this Note or the Deed of Trust within fifteen (15) days of its due date after notice to Maker; or (2) any other material default by Maker under the Loan Agreement, this Note or the Deed of Trust which is not cured within '30 days after notice to Maker, or within such other applicable cure period provided for under the Loan Agreement .or the Rider thereto; (3) any sale or transfer of the sereno Village Project or any portion thereof in violation ofthe Loan Agreement or the ·PA1 unless consented to by the Holder in its reasonable discretion; (4) the filing by or against Maker of a petition for relief under the Bankruptcy Reform Act of 1978 or any -bankruptcy or debtor relieflaw; (5) the transfer or assignment of t?-e Loan Agreement, this Note or the Deed of Trust without approval by Holder; (6) failure of Maker to complete the construction of the ·sereno Village Projec!, or an):' portion thereof, within the time~ set forth in the PA, subject to any extensiOns of time mutually agreed to by the parties; or (7) Maker fails to use the Loan V AL/SerenoLoanAgt ExhibitC
6 7/11/03

proceeds for any purpose other the purposes set forth in Section 4 of the Loan Agreement.

Upon the occurrence of any event of default, or at any time thereafter, at the option of the Holder hereof and without notice, the entire unpaid principal and interest owing on this Note may become immediately due and payable; provided, however, that notice of any such default shall be sent to each of the General Partners and Limited Partners, who shail have (i) with respect to a default by Maker to make any payment due hereunder, fifteen (15) days after the date of such notice of default to pay any amount due; and (ii) with respect to any other default by Maker, the same cure period applicable to Maker, beginning after the date of such notice of default, to cure any such default This option may be exercised at any time following any such event, and the acceptance of one or more instalhnents thereafter shall not constitute a waiver of Holder's option. Holder's failure to exercise such option shall not constitute a waiver of such option with .respect to any subsequent event. Holder's failure in the exercise of any other right .or remedy hereunder or under any agreement which secures the indebtedness or is related thereto shall not affect any right or remedy and no single or partial exercise of any such right or remedy shall preclude any further exercise thereof.

Holder agrees that in .the event any such default is cured by a General Partner or Limited Partner within the times set forth herein, it shall accept such cure as a cure of the default under this Note. . ·

12. At _all times when Maker is in default hereunder by reason of Maker's failure to pay principal due under this Note or any amounts due under any loan documents securing this Note, the interest rate on the sums as to which Maker 'is in default (including principal, if Holder has elected to declare it immediately due and payable), shall be thelower of the highest rate then allowed by law or two percent (2%) over the prime interest rate announced by Wells Fargo Bank, N.A., as of the date of the default.

13. Maker and any endorsers hereof and all others who may be.come liable for all or any part of this obligation, severally waive presentment for payment, demand and protest and notice of protest, and of dishonor and nonpayment of this Note, and expressly consent to any extension of the time of payment hereof or of any installment hereof, to the release of any party liable for this obligation, and any such extension or release may be made without notice to any of said parties and without any way affecting or discharging this liability.

14. Maker agrees to pay immediately upon demand all costs and expenses of Holder including reasonable attorneys' fees, (i) if after default this Note be placed in the hands of an attorney or attorneys for collection, (ii) if after a default hereunder or under the Deed of Trust, the Loan Agreement or under any loan document referred to herein Holder finds it necessary or desirable to secure the services or advice of one or more attorneys with regard to collection of this Note against Maker, any guarantor or any other party liable therefor or to the protection of its rights under this Note, the Deed of Trust, the Loan Agreement or other loan document, or (iii) if Holder seeks to have the Site abandoned by or reclaimed from any estate in bankruptcy, or attempts to have any stay or injunction prohibiting the enforcement or collection of the Note or prohibiting V AL/SerenoLoanAgt ExhibitC
7 7/11/03

the enforcement of the Deed of Trust or any other agreement evidencing or securing this Note lifted by any bankruptcy or other court.

15. If Holder shall be made a party to or shall reasonably intervene in any action or proceeding, whether in court or before any governmental agency, affecting the property or the title thereto or the interest of the Holder under the Deed of Trust, including, without limitation, any form of condemnation or eminent domain proceeding, Holder shall be reimbursed by maker immediately upon demand for all costs, charges and attorneys' fees incurred by Holder in any such case, and the same shall be secured by the Deed of Trust as a further charge and lien upon the Site.

16. Payment of this Note is secured solely by the Deed of Trust recorded against the Site and all improvements thereon, without recourse of any kind against Maker or its general or limited partners.

17. Any notices provided for in this Note shall be given by mailing such notice by certified mail, return receipt requested at the address stated in this Note or at such address as either party may designat~ by written notice . .

18. This Note shall be binding upon Maker, its successors and assigns.

19. This Note shall·be construed in accordance with and be governed by the laws of the State of California.

20. . If any provision of this Note shall be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions hereof shall not in any way be affected or impaired thereby.

V AL/SerenoLoanAgt
'SERENO VILLAGE ASSOCIATES, .
·a·Califon1ia1imited partnership· ·
By: CITIZENS HOUSING CORPORATION, a
California nonprofit public benefit corporation,
its Managing · neral Pru,-tner
By:

By: AFFORDABLE HOUSING AFFILIATION, a
California nonprofit public benefit corporation,
its Administrative General Partner
<:. . J- - By: /f.~~
BliLLMCCUNE
Executive. Director
ExhibitC
8 7/11/03

RESOLUTION NO. 10-012

AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE AN AGREEMENT WITH

EDEN HOUSING AND EXECUTING A SECOND AMENDMENT TO THE

AFFORDABLE HOUSING COVENANT WITH SERENO VILLAGE ASSOCIATES BE IT RESOLVED by the Board of the Redevelopment Agency of the City of Vallejo as follows:

WHEREAS, on November 28, 2000, the Redevelopment Agency of the City of Vallejo (RDAJ executed a Participation Agreement with Citizen's Housing Corporation ("Citizen's"), which was subsequently assigned to Sereno Village Associates, a California limited partnership established by Citizen's, for the purpose of facilitating the production of affordable housing by providing loans for the Sereno Village project through Redevelopment Agency Low/Moderate Housing funds; and, WHEREAS, on May 15, 2003, the City of Vallejo executed a Loan Agreement with Sereno Village Associates, committing the City of Vallejo General Fund to a loan to assist in the development of the Sereno Village project; and, WHEREAS, total City of Vallejo investment in Sereno Village included a General Fund loan of $1, 197,537; Greater Vallejo Recreation District (GVRD) loan of $202,463; Vallejo Sanitation and Flood Control District (VSFCD) loan of $351,635.20 (collectively, the "Non-RDA Loans"); and two RDA loans of $600,000 and $1,900,000; and, WHEREAS, the General Fund, GVRD, and VSFCD loans are scheduled to mature in 2018, and the RDA loans are scheduled to mature in 2030, and 2032, respectively; and WHEREAS, Citizen's Housing Corporation is dissolving its operations and has arranged for Eden Housing to take over management of Sereno Village and, pending City approval, assume Citizen's role as managing general partner of Sereno Village Associates; and,
WHEREAS, Eden Housing has identified a need to restructure the debt, in order to pay off the Non RDA Loans by the maturity dates in 2018, and the RDA notes by 2032, either through cash flow or refinancing the notes;
NOW, THEREFORE, BE IT RESOLVED that the RDA Board hereby approves Eden Housing as the managing general partner of Sereno Village Associates; and, BE IT FURTHER RESOLVED that the RDA Board approves of the restructuring of the RDA loans as described in the staff report accompanying this Resolution, in order to facilitate the repayment of the General Fund, GVRD, and VSFCD loans by 2018, and the RDA loans by 2032; and,
k:\citywide\public\ai\vha and cd division staff reports\20 I O\rda09281 0 sereno village resolution.doc

BE IT FURTHER RESOLVED that the RDA Board hereby authorizes the Interim Executive Director or his designee to execute (1) the Agreement between Eden Housing, Inc. and the RDA, included as Attachment "B" of the staff report accompanying this Resolution, which extends affordability at Sereno Village for an additional 15 years; (2) the Second Amendment to Affordable Housing Covenant, entered into between Sereno Village Associates and the RDA, included herewith in the staff report as Attachment "C," , which affords the RDA additional oversight over property operations, and; (3) to execute any other document or instrument and take any action that is necessary to implement the purposes of this Resolution.

Adopted by the Board of the Redevelopment Agency of the City of Vallejo at a special meeting held on September 28, 2010 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Chairperson Davis, Vice Chair Gomes, Boardmembers Brown, Hannigan, Schivley, Sunga and Wilson
None
None
None
//s/1

OSBY DAVIS, CHAIRPERSON
ATTEST: //s/1
SHERRY M. KELLY, INTERIM SECRETARY
k:\citywide\public\ai\vha and cd division staff reports\20 I O\rda0928 I 0 sereno village resolution.doc

EXHIBIT C

PROMISSORY NOTE SECURED BY DEED OF TRUST
$351.635.20
� .2003
Vallejo, California
FOR VALUE RECEIVED. SERENO VILLAGE ASSOCIATES, a California limited partnership (the "Maker"), having an address of 26 O'Farrell Street, Suite 506. San Francisco, California 94108. promises to pay to the order of VALLE.JO SANTITATION AND FLOOD CONTROL DISTRICT ("Holder'1, the initial principal sum of TI-IREE

HUNDRED FIFTY ONE THOUSAND, SIX HUNDRED THIRIY FNE DOLLARS AND 20/100 ($351,635.20), with simple interest at the rate of three percent (3%) per annum. The Managing General Partner of Maker is Citizens Housing Corporation, a California nonprofit public benefit corporation ("Citizens"); and the Administrative General Partner of Maker is Affordable Housing Affiliation, a California nonprofit public benefit corporation ("AHN) {Citizens and AHA are collectively referred to herein as the "General Partners").

1. This Note is made pursuant to that certain Loan Agreement between Maker and Holder, dated \\ / 1°1 , 20� (the "Loan Agreement"), Prior to the Loan Agreement, Citizens and the Redevelopment Agency of the City of Vallejo (the "Agency") entered into that certain Participation Agreement, dated November 28, 2000, which Participation Agreement was assigned to and assumed by Maker pursuant to that certain Assignment �reement Re: Property and Financing between Citizens and Maker, dated _n.::i, / « / 3 / __ , 2002 (as so assigned, the "PA"). Pursuant to the Participation Agreement, Maker bas acquired that certain real property defined in the PA as the "Site" and more specifically described in the PA and Deed of Trust. Maker shall construct on the Site a multi-family residential housing project consisting of approximately 125 residential units which shall be rented to qualified very.:Jow income persons and families (the "Project"), all as described in the PA. Pursuant to the Loan Agreement, the District has agreed to provide a loan {the "Loan'") to Maker to assist Mak.er in :financing costs associated with the construction of the Project. This is a promissory note for the repayment to Holder of funds advanced to or on behalf of Maker pursuant to the Loan Agreement. All capitalized terms not defined in this Note shall have the meaning as set forth in the Loan Agreement.

2. Payment of this Note is secured by a deed of trust, assignment of rents, security agreement and fixture filing (the "Deed of Trust") from Maker to Holder upon the Site, or applicable portion thereof covered by this Note.

3. For fifteen years, payments of interest and principal shall be made to the Holder from "Net Surplus Cash" which is hereinafter defined. To the extent there is Net Surplus Cash available from the Project Net Surplus Cash shall be disbursed and credited as follows:

ExhibitC
1 1 Description: So/ano, C A Document-Year.Doc/O 2003.38768 Page: 16 of35 ! Order: 961975 Comment:

a. This promissoxy note is one of five (5) promissozy notes set forth in more detail below to be executed and delivered by Maker for the Project, all of which notes require repayment from the Net Surplus Cash. Said notes are:
(1) this Note;
(2) a promissory note executed by Maker in favor of the Greater Vallejo Recreation District ("GVRD"), in the initial principal amount of $202,463 {the "GVRD Note"), pursuant to a Loan Agreement between Maker and GVRD to be executed contemporaneously with this Note; (3) a promissoxy note executed by Maker in favor of the City of Vallejo ("City"), in the initial principal amount of $1,400,000(t.he "City Note"), to be executed contemporaneously or after this Note.pursuant to a Loan Agreement;
(4) a promissory note executed by Maker in favor of the Agency, in the initial principal amount of $600,000 (the "Agency Acquisition Loan Note"), entered into pursuant to Section 302 of the PA:
and
(5) a promissory note executed by Maker in favor of the Agency, in the initial principal amount of $1,900,000 (the "Agency Permanent Financing Loan Note"), entered into pursuant to Section 303 of the PA.

Th_e Agency, pursuant to a consent and agreement substantially in the form attached to and .incorporated into the Loan Agreement, has agreed to defer repayment of amounts owed to the Agency by Maker under the Agency Acquisition Loan Note and Agency Permanent Financing Loan Note until such time as all amounts owed to Holder under this Note, to GVRD under the GVRD Note, and to City under the City Note have been repaid in full. It is the intent of Holder (and of· GVRD and City pursuant to their separate notes referenced above) that the entire amount of Net Surplus Cash (as defined below) from the Project be divided on a pro-rata basis and paid to Holder, GVRD and City to repay amounts owing by Maker under this Note, the GVRD Note and the City Note, respectively.
b. Unless othenvise approved by Holder, so long as any amounts are due and owing under this Note, the entire amount of Net Surplus Cash shall be disbursed by Maker and credited as follows:
(1) EIGHTEEN 18% of the Net Surplus Cash shall be paid to Holder as repayment of amounts due and owing hereunder; (2) The entire remaining amount of Net Surplus Cash shall be paid to GVRD (10.4%) and CITY (71.6%) as repayment of amounts due and owing under the GVRD Note and the City Note, respectively.

ExlubitC
2 Description: Solano,CA Document-Year.DoclD 2003.38768 Page: 17 of 35 Order: 961975 Comment:

The entire unpaid principal, together with all accrued and unpaid interest. due under this Note shall be due and payable in full :fifteen (15) years from the date hereof regardless of the availability of Surplus Cash.

All payments made hereunder shall be credited first to any interest due and owing and then to principal. Interest not paid current shall accrue and shall not be compounded.

Maker may, 1f lt has sufficient Net Surplus Cash available, prepay all or any part of this Note, without penalty, at any time during the term of this Note. Any unauthorized prepayments, as determined by HUD, shall be the responsibility of the Maker to return to the Project

4. "Surplus Cash" for purposes of this Note shall mean the sum of money computed as follows:
a. All rents, revenues, consideration or :Income {of any form) derived by Maker in connection with or relating to the ownership or operation of the Project, including any net revenue derived from any refinancing of the Project and any revenue from contributions, loans or grants which 1s not required to meet future project obligations, less all of the following: all customary and reasonable costs and expenses in connection with the construction, operation and maintenance of the Project (including the organizational expenses of Borrower limited to $40,000 annually; property management fees not to exceed 9% of gross rental receipts annually, and asset management fees not to exceed $5,000 per year: any tax credit shortfall payments due to the limited partner of Borrower pursuant to Borrower's partnership agreement; principal and interest paid by Maker on account of any Ioan{s) or other obligations associated with the Approved Senior liens authorized under Section 1 of the Loan Agreement or othelWise approved by Holder: amounts {previously approved by Holder) expended to restore the Project after a casualty loss or condemnation: reasonable and customary cost for accounting and auditing the books and records of the Project; taxes (including without limitation preparation costs); any amounts (previously approved by Holder) reserved by Maker as an operating contingency reserve account and a replacement reserve account (and deposited in an account approved by Holder) for the Project; and any other reasonable reserves required by an approved lender or investor subject to Holder's opportunity to object as described :In Sections 6 and 7 of this Note b. Notwithstanding the generality of the foregoing, the following items are not expenses or deductible in computing Surplus Cash:
(i) Payment of any fees or expenses or of any portion of the Surplus Cash to Maker or any affiliate of Maker. other than a reasonable property management fee, an asset management fee not to exceed $5,000, and a supervisory management fee not to exceed $20,000 for the following:
reviewing the monthly operating budget: overseeing the performance of the property manager; meetings, coordination and conllict resolution with the adjacent property owner; review and approval of the annual operating budget; ExhibitC
3 Description: So/ano,CA Document-Year.Doc/D 2003.38768 Page: 18 of 35 Order: 961975 Comment:

prepare, review and approval of annual partnership reports: review and approval of tax returns; coordination with the investor. limited partner: and resolution of miscellaneous issues normally associated with the ownership and operation of multi-family housing;
(ii) Income taxes imposed upon Maker's income:
(iii) Payment of interest on any indebtedness of Maker to any affiliate of Maker (individual or entity) or to any other third-party lender or partner not otherwise approved by Holder; and
(iv) Depreciation, cost recovery, amortization and similar items which do not involve the expenditure of cash.
c. This promissory note is one of several notes executed and delivered by Maker relating to the Project. Although the language of paragraph 4(a) appears in each note. Maker may deduct the items identified in paragraph 4(a) only once to determine the Surplus Cash from the Project. d. Notwithstanding the foregoing, if and so long as the Secretruy of Housing and Urban Development or his/her successors or assigns, are the insurers or holders of the first or any senior mortgage on the Project, payments due under this Note shall be payable only from a portion of the Surplus Cash of the Project, as the term Surplus Cash is defined in the Regulatory Agreement between HUD and Maker. Any restriction on payment imposed by this paragraph shall not excuse any default caused by the failure of the Maker to pay the indebtedness evidenced by this Note.

5. ''Net Surplus Cash" for purposes of this Note shall mean the sum of money determined as follows:
a. If all or any portion of the Developer Fee for the Project (as defined and approved by the Agency pursuant to the PA) is deferred and not paid to or retained by the General Partners from the proceeds of the permanent :financing to be obtained for the Project, then the Surplus Cash from the Project shall be disbursed and credited as follows:
(1) FIFIY PERCENT (50%) of the Surplus Cash from the .Project may be paid to or retained by the General Partners, until such time as the entire deferred Developer Fee is paid to the General Partners; provided, the total amount paid to the General Partners pursuant to this subsection 5.a.(l) shall not exceed the amount of Net Surplus Cash paid collectively to Holder, GVRD and City pursuant to subsection 3.b., above; and provided, further, that the total aggregate amount paid to the General Partners pursuant to this subsection 5.a.(1) shall not exceed the amount of the deferred Developer Fee. (2) The entire remaining amount of Surplus Cash from the Project {including the remaining Fifty Percent (50%) of the Surplus Cash from the Project, plus all Surplus Cash remaining after payment in full of the ExhibitC
4 Description: Solano,CA Document-Year.Ooc/0 2003.38768 Page; 19 of 35 Order: 961975 Comment:

Developer Fee) shall be deemed "Net Surplus Cash" for purposes of this Note and shall be used to repay amounts due and oWing hereunder pursuant to subsection 3, above.
b. Following payment to the General Partners of the maximum amount set forth .in subsection 5.a.(l), above, and thereafter, ONE HUNDRED PERCENT [1000/4) of the Surplus Cash from the Project shall be deemed "Net Surplus Cash" for purposes of this Note and shall be used to repay amounts due and owing hereunder pursuant to subsection 3, above.

6. Maker shall deliver monthly balance sheets showing all revenues and expenses of the Project. An audited financial statement shall be delivered within one hundred twenty (120) days of the end of each calendar year along with payment of the Net Surplus Cash [if any). Holder shall have the right to inspect and audit Maker's books and records concerning the calculation of Net Surplus Cash and to object within ninety (90) days _from receipt of Maker's statement. Failure to timely object shall be deemed acceptance. If Holder does object. Holder shall specify the reasons for disapproval. Maker shall have thirty (30) days to reconcile any disapproved item. If Maker and Holder cannot agree on the amount of the Net Surplus Cash. an independent auditor mutually selected by Maker and Holder shall resolve any disputed items. The cost of the auditor shall be shared equally by Maker and Holder.

7. Maker shall prepare and submit to Holder a copy of the proposed annual operating budget for the management and operation of the Project no later than October l of each year until this Note is paid in full. Toe proposed budget shall include a line item showing the projected Net Surplus Cash from the Project for the year. Holder will review the proposed budget and, if acceptable. approve it. which approval shall not be wrreasonably withheld. If the budget is not acceptable, Holder shall specify the reasons for disapproval. The intent of this paragraph is to provide Holder an opportunity to disapprove any unreasonable expenses which would diminish the Net Surplus Cash from the Project. Once approved, any changes to the budget which exceed ten percent (lOOAl) of the total budget shall require Holder's prior written consent, which consent shall not be unreasonably withheld.

8. Notwithstanding anything to the contrary provided herein, in the event that the Project is in default under the terms of the Loan Agreement. the PA. any loan documents provided for under the PA. including without limitation the Acquisition Note, Permanent Financing Note, Affordable Housing Covenant or the Tax Credit F1nancing (as defined 1n the PA) provtsions such that the affordability restrictions are no longer in effect, or if there shall have been an event of default under this Note or the Deed of Trust securing this Note, then the entire unpaid principal of this Note and accrued interest thereon may be immediately due and payable, at the option of Holder.

9. TI.me is of the essence for each and every obligation under this note.

10. Payment shall be made in lawful money of the United States to Holder c/o Vallejo Sanitation and F1ood Control District, 450 Ryder Street, Vallejo, California 94590. The place of payment may be changed from time to time as the Holder may from time to time designate in writing.
la\a-1\la!\IIOAIID\CltizensHousqC:orpUlOC ExhibitC
5 Description: Solano,CA Document-Year.Doc/0 2003.38768 Page: 20 of 35 Order: 961975 Comment:

lL Maker hereby covenants and agrees that it shall maintain, or cause to be maintamed, the Site in a manner consistent with the provisions set forth therefor in the Vallejo Municipal Code, and shall keep the entire Site reasonably free from any accumulation of debris or waste materials prior to and after construction.

If, at any time, Maker fails to maintain the Site, and has either failed to commence to cure such condition or to diligently prosecute to completion the condition or the condition is not corrected after expiration of thirty (30) days from the date of written notice from Holder to Maker, Holder may perform the necessary corrective maintenance, and Maker shall pay such costs as are reasonably incurred for such maintenance. The Holder shall have the right to place a lien on the property should Maker not reimburse Holder for such costs within sixty (60) days following Holder's written demand to Maker for reimbursement of such costs. Maker, on behalf of itself its heirs, successors and assigns. hereby grants to Holder and its officers, employees and agents, an irrevocable license to enter upon the Site to perform such maintenance during normal business hours after receipt of written notice from Holder as hereinabove described and Maker's failure to cure or remedy such failure within thirty (30) days of such notice. Any such entry shall be made only after reasonable notice to Maker, and Holder shall indemnify and hold Maker harmless from any claims or liabilities pertaining to any such entry by Holder.

Failure by Maker to maintain the Site in the condition provided in this Section 11 may, in Holder's sole discretion, constitute a default under this Note and the related Deed of Trust.

The foregoing covenants shall remain in effect for the Site until all amounts due Holder hereunder are paid in full.

12. The occurrence of any of the following shall constitute an event of default under this Note: (l) Maker fails to pay any amount due under the Loan Agreement, this Note or the Deed of Trust within fifteen (15) days of its due date after notice to Maker; or (2) any other material default by Maker under the Loan Agreement. this Note or the Deed of Trust which is not cured within 30 days after notice to Maker, or within such other applicable cure period provided for under the Loan Agreement or the Rider thereto; (3) any sale or transfer of the Sereno Village Project or any portion thereof except for a transfer as allowed and in s1rtct compliance with the Purchase Option Agreement and Right of First Refusal executed March 8, 2002, between Borrower, Citizens and AHA (Except as herein expressly provided, This Note is due on Sale or other transfer); (4) the filing by or against Maker of a petition for relief under the Bankruptcy Reform Act of 1978 or any bankruptcy or debtor relief law; (5) the transfer or assignment of the Loan Agreement, this Note or the Deed of Trust without approval by Holder; (6) failure of Maker to complete the construction of the Sereno Village Project, or any portion thereof, within the times set forth in the PA, subject to any extensions of time mutually agreed to by the parties; or (7) Maker fails to use the Loan proceeds for any purpose other the purposes set forth in Section 4 of the Loan Agreement.

ExhibitC
6 Description: So/ano,CA Oocument-Year.Doc/O 2003.38768 Page: 21 of35 Order: 961975 Comment:

Upon the occurrence of any event of default, or at any time thereafter, at the option of the Holder hereof and without notice, the entire unpaid plincipal and interest oWing on this Note may become immediately due and payable; provided, however, that notice of any such default shall be sent to each of the General Partners and Llmited Partners. who shall have (i) with respect to a default by Maker to make any payment due hereunder. fifteen (15} days after the date of such notice of default to pay any amount due; and (ii) with respect to any other default by Maker, the same cure period applicable to Maker, beginning after the date of such notice of default, to cure any such default This option may be exercised at any time following any such event. and the acceptance of one or more installments thereafter shall not constitute a waiver of Holder's option. Holder's failure to exercise such option shall not constitute a waiver of such option with respect to any subsequent event. Holder's failure in the exercise of any other right or remedy hereunder or under any agreement which secures the indebtedness or is related thereto shall not affect any right or remedy and no single or partial exercise of any such right or remedy shall preclude any further exercise thereof. Holder agrees that in the event any such defa.ult is cured by a General Partner or Limited Partner withln the times set forth herein, it shall accept such cure as a cure of the default under this Note.

13. At all times when Maker is in default hereunder by reason of Maker's failure to pay principal due under this Note or any amounts due under any loan documents securing this Note, the interest rate on the sums as to which Mak.er is in default (including principal. if Holder has elected to declare it immediately due and payable), shall be the lower of the highest rate then allowed by law or two percent (2%) over the prime interest rate announced by Wells Fargo Bank. N .A, as of the date of the default.

14. Maker and any endorsers hereof and all others who may become liable for all or any part of this obligation. severally waive presentment for payment, demand and protest and notice of protest. and of dishonor and nonpayment of this Note, and expressly consent to any extension of the time of payment hereof or of any installment hereof, to the release of any party liable for this obligation, and any such extension or release may be made without notice to any of said parties and without any way affecting or discharging this liability.

15. Maker agrees to pay immediately upon demand all costs and expenses of Holder including reasonable attorneys' fees, (i) if after default this Note be placed in the hands of an attorney or attorneys for collection, (ii} if after a default hereunder or · under the Deed of Trust. the Loan Agreement or under any loan document referred to herein Holder finds it necessaiy or desirable to secure the services or advice of one or more attorneys With regard to collection of this Note against Maker. any guarantor or any other party liable therefor or to the protection of its rights under this Note, the Deed of Trust, the Loan Agreement or other loan document, or (iii) if Holder seeks to have the Site abandoned by or reclaimed from any estate in bankruptcy, or attempts to h ve any stay or injunction prohibiting the enforcement or collection of the Note or prohibiting the enforcement of the Deed of 'Iiust or any other agreement evidencing or secur:ing this Note lifted by any bankruptcy or other court.

ExhibitC
7 Description: Solano, CA Document-Year.Doc/D 2003. 38768 Page: 22 of 35 Order: 961975 Comment:

16. If Holder shall be made a party to or shall reasonably intervene in any action or proceeding, whether in court or before any governmental agency, affecting the property or the title thereto or the interest of the Holder under the Deed of Trust, including, without limitation, any form of condemnation or eminent domain proceeding, Holder shall be reimbursed by maker immediately upon demand for all costs, charges and attorneys' fees incurred by Holder in any such case, and the same shall be secured by the Deed of Trust as a further charge and lien upon the Site. 1 7. Payment of this Note is secured solely by the Deed of Trust recorded against the Site and all improvements thereon, without recourse of any kind against Maker or its general or limited partners.

18. Any notices provided for in this Note shall be given by mailing such notice by certified mail, return receipt requested at the address stated in this Note or at such address as either party may designate by written notice.

19. This Note and all of the covenants, promises and agreements contained in it shall be binding on and inure to the benefit of the successors, and assigns of Makerand Holder.

20. This Note shall be construed in accordance with and be governed by the laws of the State of California.

21. If any provision of this Note, or the application of it to any party or circumstance, is held to be invalid, the remainder of this Note's provisions, and the application of such provisions to other parties or circumstances, shall not be affected thereby, the provisions of this Note being severable in any such instance.

SIGNATURE PAGE FOLLOWS
ExhibitC
8 Description: Solano, CA Document-Year.Doc/D 2003.38768 Page: 23 of 35 Order: 961975 Comment:

SERENO VILLAGE ASSOCIATES,
a California limited partnership
By: CmzENS HOUSING CORPORATION, a
California nonprofit public benefit corporation,
its Managing General Partner
By: _____________ _
Its: _______________ _
By: AFFORDABLE HOUSING AFFILIATION, a
California nonprofit public benefit corporation,
its Administrative General Partner
By: _______________ _
Its: ______________ _
DO NOT DESTROY THIS NOTE: WHEN PAID, THIS NOTE AND THE DEED· OF TRUST SECURING IT MUST BE SURRENI::>ERED TO THE TRUSTEE FOR . CANCELLATION BEFORE RECONVEYANCE WILL BE MADE.

ExhibitC
9 Description: Solano, CA Document-Year.Doc/D 2003.38768 Page: 24 of 35 Order: 961975 Comment:

Recording Requested By
North American Title Company
OrderNo. 04217958
EscrowNo. 56104-04217958-LAC
AND WHEN RECORDED MAIL TO:

Name V allcjo Sanitation and Flood Control
District
Street
Address
City
State
450 Ryder Street
Vallejo, CA 94590
EXHIBIT "D"

SPACE ABOVE THIS LINE FOR RECORDER'S USE

SHORT FORM DEED OF TRUST AND ASSIGNMENT OF RENTS
(INDIVIDUAL)
J.P.N.

This Deed of Trust, made this Ji!_ day of MA- ? L I-flimited partnership, herein called Trustor, whose address is 26 O'Farrell Street, Suite 600,
(nwnber and street)
A.PN. Portion of0052-180-120 and 110
, 2003, between Sereno Village Associates, a California San Francisco, CA 94108,
{city) (state) {zip)
North American Title Company, a California corporation. herein called Trustee, and Vallejo Sanitation and Flood Control District, a Special District. herein called Beneficiary, Witnesseth: That Trustor IRREVOCABLY GRANTS, TRANSFERS AND ASSIGNS to TRUSTEE IN TRUST, WITH POWER OF SALE, That property in the City of Vallejo, County of Solano, California, described as follows:

LEGAL DESCRIPTION ATTACHED HERETO AS EXHIBIT" A" AND MADE AP ART HEREOF TOGE1HER WITH the rents, issues and profits thereof, SUBJECT, HOWEVER, to the right, power and authority given to and conferred upon Beneficiary by paragraph (10) of the provisions incorporated herein by reference to collect and apply such rents, issues and profits.

For the Purpose of Securing:

1. Performance of each agreement ofTrustor incorporated by reference or contained herein. 2. Payment of the indebtedness evidenced by one promissory note of even date herewith, and any extension or renewal thereof, in the principal sum of $351,635 �20 executed by Trustor in favor of Beneficiary or order. 3. Payment of such further sums as the then record owner of said property hereafter may borrow from Beneficiary, when evidenced by another note (or notes) reciting it is so secured.
(Page I of2)
Description: So/ano,CA Document-Year.Doc/D 2003.38768 Page: 25 of 35 Order: 961975 Comment:

To Protect the Security of This Deed of Trust, Trustor Agrees: By the execution and delivery of this Deed of Trust and the note secured hereby, that provisions (1) to (14), inclusive, of the fictitious deed of trust recorded in Santa Barbara County and Sonoma County October 18, 1961, and in all other counties October 23, 1961, in the book and at the page of Official Records in the office of the county recorder of the county where said property is located, noted below opposite the name of the county, viz.:

COUNTY BOOK PAGE COUNTY BOOK PAGE COUNTY BOOK PAGE COUNTY BOOK PAGE Alameda 435 684 Kine, 792 833 Placer 895 301 Sierra 29
Alpine 1 250 Lake 362 39 Plumas 151 5 Slsldyoa 468
Amador 104 348 Lassen 171 471 Riverside 3005 523 Solano 1105 Butte 1145 1 Los Angeles noss 899 Sacramento 4331 62 So11oma 1851 Cnlaveraa 145 152 Madera 810 170 SanBe11lto 271 383 Stanislaus 1715 Colusa 2!>6 617 Maria 1508 339 San Benaardlno 5567 61 Sutter 572 Contra COila 3978 ◄7 Mariposa 77 292 San Francisco A332 905 Tehama 401 Del Norte 78 414 Mendocino 579 530 San Joaquin 2470 311 Trinity 93 El Dorado 568 456 Merced 1547 538 San Lull Obispo 1151 12 Tulare 2294 Fresae 4626 5n Modoc 184 851 San Mateo 4078 420 TuolulJllle 135 Glenn 422 184 Mono 52 429 Santa Barbara 1878 860 Venmn 2062 Hulllboldt 657 527 Monterey 2194 538 Santa Clara 5336 341 Yolo 653 Imperial 1091 501 Napa 639 86 SantaCrnz 1431 494 Yuba 334 Inyo 147 598 Nevada 305 32D Shasta 684 528
Ken 3427 6D Orange 5889 611 an Diego Seriesl Book 1961, Page 183887 (which provisions, identical in all counties, are printed on attached herewith) hereby are adopted and incorporated herein and made a part hereof as fully as though set forth herein at length; that he will observe and perform said provisions; and that the references to property, obligations and parties in said provisions shall be construed to refer to the property, obligations, and parties set forth in this Deed Of Trust.

The undersigned Truster requests that a copy of any Notice of Default and of any Notice of Sale hereunder be mailed to him at his address hereinbefore set forth.

STATE OF CALIFORNIA }SS.

COUNTY OF ____________
On:_ _______________ before me,
------------- personally appeared
personally known to me (or proved to me on the basis of satisfactory evidence) to be the pc:rson(s) whose namc(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in hisAter/their authorized capacity(ics), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

WITNESS my hand and official seal.

Signature. _ _;_ __ _.;_ ____________ _
Signature ofTrustor
SERENO VILLAGE ASSOCIATES, a California
Limited Partnership
By: Citizens Housing Coxporation, a California
Nonprofit public benefit corporation, its managing general Partner
By:------------
Its:

By: Affordable Housing Affiliation, a California nonprofit Public benefit corporation, its administrative general partner By: ____________ _
Its:
(This area for official notarial seal)

FOR RECONVEY ANCE SEND TO THE NEAREST OFFICE OF NORIB AMERICAN TITLE COMP ANY

REQUESTFORFULLRECONVEYANCE
To be used only when note has been paid.

Dated
TO NORIB AMERICAN TITLE COMP ANY, Trustee:
335
181
182
689
456
297
289
366
275
47 386
245
486
The undersigned is the legal owner and holder of all indebtedness secured by the within Deed of Trust. All sums secured by said Deed of Trust have been fully paid and satisfied; and you are hereby requested and directed, on payment to you of any sums awing to you under the terms of said Deed of Trust, to cancel all evidences of indebtedness, secured by said Deed of Trust, delivered to you herewith together with said Deed of Trust, and to reconvey, without warranty, to the parties designated by the temJS of said Deed of Trust, the estate now held by you under the same.

MAIL RECONVEYANCE TO:
(By)
(By)
Do not lose or destroy this Deed of Trust OR THE NOTE which it secures.

Doth mast be delivered to the Trustee for cancellation before reconveyance will be made. (Page2 of2)
Description: Solano,CA Document-Year.Doc/0 2003.38768 Page: 26 of 35 Order: 961975 Comment:

DO NOT RECORD/FOR INFORMATION PURPOSES

SHORT FORM DEED OF TRUST AND ASSIGNMENT OF RENTS (INDIVIDUAL) The following is a copy of provisions (I) to (14), inclusive, of the fictitious deed of trust, recorded in each county in California, as stated in the foregoing Deed of Trust and incorporated by reference in said Deed of Trust as being a part thereof as if set forth at length therein.

To Protect the Security or This Deed of Trust, Trustor Agrees:
(I) To keep said property in good condition and repair; not to remove or demolish any building thereon; to complete or restore promptly in good and workmanlike manner any building which may be constructed, damaged or destroyed thereon and to pay when due all claims for labor perfonned and materials furnished therefor, to comply with all laws affecting said property or requiring any alterations or improvements to be made thereon: not to commit or permit waste thereof; not to commit, suffer or permit any act upon said property in violation oflaw; to cultivate, irrigate, fertilize, prune and do all other acts which from the charucta or use of said property may be reasonably necessary, the specific enumerations herein not excluding the general. (2) To provide, maintain and deliver to Beneficiary fire insurance satisfactory to and with loss payable to Beneficiary. The amount collected under any fire or other insurance policy may be applied by Beneficiary upon any indebtalnes.5 secured hereby and in such order as Beneficiary may detemine, or at option of Beneficiary the entire amount so collected or any part thereof may be released to Truster. Such application or release shall not cure or waive any default hereunder or invalidated any act done pursuant to such notice. (3) To appear in and defend any action or proceeding purporting to affect the security hereof or the rights or power, of Beneficiary or Trustee; and to pay all costs and expenses, including cost of evidence of title and attorney's fees in a reasonable sum, in any such actions or proceeding in which Beneficiary or Trustee may appear, and in any suit brought by Beneficiary to foreclose this Deed. (4) To pay: at least ten days before delinquency all taxes and assessments affecting said property, including assessments on appurtenant water stock; when due, all encumbrances, charges and liens with interest. on said property or any part thereof, which appear to be prior or superior hereto; all costs, fees and expenses of this TrusL
Should Truster fail to make any payment or to do any act as herein provided, the Beneficiary or Trustee, but without obligation so to do and without notice to or demand upon Trustor and without releasing Truster from any obligBlion hereof, may: make or do the same in such manner and to such extent as either may deem necessary to protect the security hereof, Beneficiary or Trustee being authorized to entz:r upon said property for such purposes; appear in and defend any action or proceeding purporting to affect the security hereof or the rights or powers of Beneficiary or Trustee; pay, purchase, contest or compromise any incumbrance, charge or lien which in the judgement of either appears to be prior to or superior hereto; and, in exercising any such powers, pay necessary expenses, employ counsel and pay his reasonable fees. (5) To pay immediately and without demmd all sum, so expended by Beneficiary or Trustee, with interest from date of expenditure at amount allowed by law in effect at the date hereof, and to pay for any statement provided for by law in effect at the date hereof regarding the obligation secured hereby any amount demanded by the Beneficiary not to exceed the maximum allowed by law at the time when said statement is demanded. 111at any award of damages in connection with any conderrmation foq,ublic use or injury ID said property or any part thereof is hereby assigned and shall be paid to Beneficiary who may apply or release such moneys received by him/her/them in the same manner and with the same effect as above provided for disposition of proceeds of fire or other insurance.
(6) That any award of damages in connection with any condemnation for public use or injury to said property or any part thereof is hereby assigned and shall be paid to Beneficiary who may apply or release such moneys received by him/her them in the same manner and with the same effect as above provided for disposition of proceeds of fire or other insurance. (J) That by accepting payment of any sum secured hereby r its due date, beneficiary does not waive his right either to require prompt payment when due all other sums so secured or to declare default for failure so to pay. (8) That at any time or from time to time, without liability therefor and without notice, upon written request of Beneficiary and presentation of this Deed and said Note for endorsement, and without affecting the personal liability of any person for payment of the indebtedness secured hereby, Trastee may; reconvey any part of said property, consent to the making of any map or plat thereof; join in granting any casement thereon, or join in any extension agreement or any agreement subordinating the lien or charge hereof. (9) That upon written request of Bmeficiary stating that all sums secured hereby have been paid, and upon sumndcr of this Deed and said Note to Trustee for cancellation and retention and upon payment of its fees, Trustee shall reconvey, without warranty, the property then held hereunder. The recitals in such reconveyance of any matters or facts shall be conclusive proof of the truthfulness thereof. The grana:c in such reconveyance may be described as "the person or person& legally entitled thereto.• Five years after issuance of such full reconvcyancc, Trustee may destroy this document (unless directed in such request ID n:tain it).
(10) That as additional security, Traster hereby gives to and confen upon Beneficiary the right, power and authority, during the continuance of these Trusts, to collect the rents, issues and profits of said property, rescrving unto Trustor tbe right, prior to any default by Truster in payment of llllY indebtedness secured hereby or in perfunnance of any agreement hereunder, to collect and retain such rents, issues and profits as they become due and payable. Upon any such default, Beneficiary may at any time without notice, either in person, by agent, or by a receiver to be appointed by a court, and without regard to adequacy of any security for the indebtedness hereby secured enter upon and take possession of said property or any part thereof, in his/her/their own name sue for or otherwise collect such rents, issues and profits, including those past due and unpaid, and apply the same, less costs and expenses of operation and collection, including reasonable attorney's fees, upon any indebtedness secured hereby, and in such order as Beneficiary may determine. The entering upon and taking possession of said property, the collection of such rents issues and profits and the application thereof as aforesaid, shall not cure or waive any default or notice of default hereunder or invalidate any act done pursuanl to such notice. (11) That upon default by trustor in payment of any indebtedness secured hereby or in perl'onnance of any agreement hereunder, Beneficiary may declare all sums secured hereby immediately due and payable by delivery to Trustee of written declaration of default and demand for sale and of written notice of default and of election to cause to be sold said property, which notice Trustee shall cause to be filed for record. Beneficiary also shall deposit with Trustee this Deed, said Note and all documents evidencing expenditures secured hereby.

After the lapse of such time as may then be required by law following the recordation of said notice of default, md notice of sale having been given as then Tequired by law, Trustee, without demand on Tru&tor, shall sell said proj)erty at the time and place fixed by it in sa.id notice of sale, either as a whole or in separate parcels, and in such order as it may detennine, at public auction to the highest bidder for cash in lawful money of the United States, payable at lime of sate. Trus1Ce may postpone sale of all or any portion of said property by public announcement at such time and place of sale and from time to time thereafter may postpone such sale by public announcement at the time fixed by the preceding postponement Trustee shall deliver to such purchaser its deed conveying the property so sold, but without any covenant or wamnty, ms or implied. The recitals in such deed of any matters of facts shall be conclusive proof of the truthfulness !hereof. Any person, including Trustor, Trustee, or Beneficiary as hereinafter defined, may purchase at such sale.

After deducting all costs, feesand expenses of Trustee and of this Trast., including cost of evidence of title in cOMection with sale, Trustee shall apply the pYoceeds of sale to payment of: all sums expended under the terms hereof, not the repaid, with accrued inteTest at the amount allowed by law in effect at the date hereof; all other sums then secured hereby; and the remainder, if any, to the person or persons legally entitled thereto. (12) Beneficiuy, or any successor in ownership of any indebtedness secured hereby, may from time to time, by instrument in writing, substitute a successor or success01S to any Trustee named herein or acting hereunder, which instrument executed by the Beneficiary and duly aclmowledged and recorded in the office of the recorder of the county or counties where said propcny is situated, shall be conclusive proof of proper substitution of such successor Trustee or Trustees, who shall, without conveyance from the Trustee predecessor, succeed to all its tide, estate, rights, powers and duties. Said instrument must contain lhe name of the original Traster, Trastee and Beneficiary hereunder, the book and page where this Deed is recorded and the name and address of the new Trustee.
( 13) That this Deed applies to inures to the benefit of, and binds all parties hcretn, their heirs, legatees, devisees, administrators, executors, successors and assigns. 1be term Beneficiary shall mean the owner and holder, including pledgees, of the Note secured hereby, whether or not named as Beneficiary herein. In this Deed, whenever the context so requires, the masculine gender includes the feminine and/or neuter, and the singular number includes the plural.
(14) That trustee accepts this Trust when this Deed, duly e;,ccculed and acknowledged, is made a public reconl as provided by law. Trustee is not obligated to notify any party hereto of pending sale under any other Deed of Trust or of any action or proceeding in which Trustor , Beneficiary or Trustee shall be a party unless brought by Trustee.

Description: Solano,CA Document-Year.Doc/D 2003.38768 Page: 27 of 35 Order: 961975 Comment:

CONSENT CALENDAR 8.O.

DATE: November 18, 2025
TO: Mayor and Members of the City Council
FROM: Kristin Pollot, AICP, Planning and Development Services Director SUBJECT: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. TO INCREASE THE MAXIMUM NOT-TO-EXCEED AMOUNT OF THE AGREEMENT FROM $800,000 TO $950,000, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

RECOMMENDATION
Adopt a Resolution approving a First Amendment to the existing Consultant and Professional Services Agreement with 4Leaf, Inc. to increase the maximum not-to-exceed amount of the Agreement from $800,000 to $950,000, and authorizing the City Manager to execute same.

REASONS FOR RECOMMENDATION
The Building Division continues to require additional contract services for plan review and permit processing services.
4Leaf, Inc. has a proven track record with the Building Division for providing experienced plan checkers and permit technicians who assist City staff with specialized plan check and other building related services, ensuring the City continues to meet customer service expectations and statutory processing timelines.

BACKGROUND AND DISCUSSION
On July 8, 2025, the City Council approved the original Professional Services Agreement with 4Leaf, Inc. in the amount of $800,000 to provide specialized plan check and permit technician services through June 30, 2026.

Due to continued demand for building and permit services, the City seeks to amend the Agreement to increase the total contract amount to $950,000. The additional funding request is expected to ensure continued service support as-needed through the entirety of the contract term.

FISCAL IMPACT
There will be no impact to the General Fund as a result of the recommended action. Funding for the 4Leaf, Inc. agreement will be covered through anticipated salary savings within the Planning and Development Services Department as need may exist through the end of the fiscal year.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Section 15378, as it is not a project that has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

ATTACHMENTS

1. Resolution Approving First Amendment to 4 Leaf Agreement - CAO Stamp

2. First Amendment to 4 Leaf Agreement - CAO Stamp

Date: November 18, 2025
Subject: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. TO INCREASE THE MAXIMUM NOT-TO-EXCEED AMOUNT OF THE AGREEMENT FROM $800,000 TO $950,000, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

3. Original Professional Services Agreement 4 Leaf

CONTACT
Kristin Pollot, AICP, Planning and Development Services Director [email protected]

RESOLUTION NO. 25 -_____ N.C.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A FIRST

AMENDMENT TO THE CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. TO INCREASE THE MAXIMUM NOT-TO-EXCEED AMOUNT OF THE AGREEMENT FROM $800,000 TO $950,000, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAME
WHEREAS, the City of Vallejo Planning and Development Services Department, Building Division utilizes consultant services on an as-needed basis and for projects requiring specialized expertise; and
WHEREAS, on July 8, 2025, the City Council approved a Consultant and Professional Services Agreement with 4Leaf, Inc. with a term expiring June 30, 2026, for a not-to-exceed amount of $800,000; and
WHEREAS, the parties now wish to amend the Agreement to increase the maximum not-toexceed amount by $150,000 for a new total not-to-exceed amount of $950,000 to allow continued plan check and permit technician support as needed; and WHEREAS, there will be no impact on the General Fund as funding for the First Amendment will be covered through salary savings within the Planning and Development Services Department.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo hereby approves the First Amendment to the Consultant and Professional Services Agreement with 4Leaf, Inc., attached hereto as Exhibit “A” and incorporated herein by reference, increasing the maximum not-to-exceed amount from $800,000 to $950,000.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute same, with any modifications recommended by the City Attorney and with the City Clerk to attest.

Adopted by the City Council of the City of Vallejo at a regular meeting held on November 18, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________________

ANDREA SORCE, MAYOR
ATTEST:

______________________________________
DAWN G. ABRAHAMSON, CITY CLERK

First Amendment 4 LEAF, Inc. Page 1 of 3

FIRST AMENDMENT TO

CONSULTANT AND PROFESSIONAL SERVICES
4LEAF, INC.

This First Amendment to the Consultant and Professional Services Agreement, made and entered into on June 4, 2025, hereafter referred to as Agreement, between 4LEAF, INC. therein referred to as “Consultant”, and the City of Vallejo, a municipal corporation, therein referred to as “City”, is made and entered into on this 18th day of November 2025.

WHEREAS, pursuant to the existing Agreement, Consultant provides plan check and permit technician services to the City’s Building Division on an as-needed basis and to support projects requiring specialized technical knowledge or expertise; and WHEREAS, the existing Agreement has a not-to-exceed amount of $800,000 and is due to expire on June 30, 2026; and
WHEREAS, the parties wish to amend the Agreement to increase Consultant’s compensation by an additional $150,000, for a maximum not-to-exceed amount of $950,000.

NOW THEREFORE, Consultant and City do mutually agree as follows:

1. Revised Compensation to Consultant. Consultant’s compensation as set forth in Section 1.A of Exhibit B of the Agreement is hereby increased by $150,000 to a maximum not to exceed amount of $950,000.

2. Integration. The Agreement as amended by this First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. Neither the Agreement nor this First Amendment shall be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Consultant shall perform all duties, obligations and conditions required under the Agreement.

3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, or any prior amendment, if any, the provisions of this First Amendment shall control in all respects.

4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to

First Amendment 4 LEAF, Inc. Page 2 of 3
be construed against either party.

5. Counterparts. This First Amendment may be executed by the parties in one or more counterparts, all of which collectively shall constitute one document and agreement.

6. Authority. The person signing this First Amendment for Consultant hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Consultant.

IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.
4LEAF, INC.
a California corporation
By:

Kevin Duggan
President
DATE: ____________________
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By:________________________
Andrew Murray
City Manager
DATE:___________

ATTEST:

By:________________________
Dawn G. Abrahamson
City Clerk
APPROVED AS TO INSURANCE:
__________________________
Armond Sarkis
Risk Manager
APPROVED AS TO FORM:

Veronica A. F. Nebb
City Attorney

First Amendment 4 LEAF, Inc. Page 3 of 3

4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 11

CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT
4LEAF, INC
This Consultant and Professional Services Agreement (“Agreement”) is made at Vallejo, California, dated for reference this 4
th day of June 2025, by and between
the City of Vallejo, a municipal corporation (“City”), and 4Leaf, Inc hereinafter referred to as “Consultant”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Consultant for services rendered pursuant to this agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement.

3. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

4. Indemnification. Consultant shall indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, to be performed under this agreement for Consultant’s or subcontractor’s tort negligence including active or passive, or strict negligence, including but not limited to personal injury including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons and/or damage to property of anyone, including loss of use thereof, caused or alleged to be caused by any act or omission of Consultant, or any subcontractor, or anyone directly or indirectly employed by any of them or anyone for the full period of time allowed by the law, regardless to any limitation by insurance, with the exception of the sole negligence or willful misconduct of the City.

Consultant shall also indemnify, hold harmless, and defend City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, consultant’s fees, expert fees, losses or liability, in law or in Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 11 equity, of every kind and nature whatsoever arising out of or in connection with Consultant’s operations, or any subcontractor’s operations, related to costs or benefits associated with California Public Employment Retirement System (CalPERS) membership where Consultant supplies a CalPERS member who CalPERS determines is subject to enrollment.

The provisions of this section shall survive the expiration or termination of this Agreement.

5. Insurance Requirements. Consultant agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Consultant.” Failure to maintain required insurance at all times shall constitute a default and material breach.

6. Accident Reports. Consultant shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses, and telephone numbers of any known witnesses, (c) the date, time, and description of the accident or other occurrence.

7. Conflict of Interest. Consultant warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Consultant’s family, business, real property or financial interests and the services to be provided under this Agreement. Consultant shall comply with the City of Vallejo Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Consultant’s family, business, real property, or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Consultant shall disclose such conflict in writing to City. Every individual who performs services on behalf of Consultant pursuant to this Agreement must file a full Statement of Economic Interests (also known as Form 700) with the City Clerk if the work of the individual involves making a governmental decision whether to issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; authorizes the City to enter into, modify, or renew a contract; grants City approval of specifications for a contract; adopts or approves for the City any policy, standard or guideline; lobbies on behalf of the City, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

8. Independent Contractor. Consultant is an independent contractor.

Neither Consultant nor any of Consultant’s officers, employees, agents, or subcontractors, if any, is an employee of City by virtue of this Agreement or Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 11 performance of any services pursuant to this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services pursuant to this Agreement.

9. Licenses, Permits, Etc. Consultant represents and warrants to City that all consultant services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Consultant has all the permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession.

10. Business License. Consultant, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Consultant until such business license(s) has been obtained.

11. Standard of Performance. Consultant shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Consultant’s profession currently practicing in California.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to City for acts, errors, or omissions of Consultant’s subcontractors.

Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 4 of 11 conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant.

12. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by causes or circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slowdown or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Consultant is unable to meet the completion date or schedule of services, Consultant shall immediately inform the City Representative of this in writing. If additional time is required to perform the work, the City Representative may adjust the schedule.

13. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

14. Personnel. Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers’ compensation insurance on behalf of Consultant.

Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

15. General Prohibition on Assignment of CalPERS Members and Annuitants. Consultant shall not hire, employ, or use, as an employee, subcontractor or agent of Consultant (Assigned Individual) any California Public Employment Retirement System (CalPERS) member or annuitant in connection Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 5 of 11 with the provision of services under this Agreement. Nor shall Consultant allow any of its subcontractors, agents, or other representatives to employ CalPERS members or annuitants for the purpose of performing work under this Agreement.

Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination.

The City Manager and the Human Resources Director may together approve an exception which they determine either: (i) meets the requirements of CalPERS relating to Independent Contractors; or (ii) where such Assigned Individual who is an Annuitant, has not, and will not, exceed 960 total hours in a fiscal year (July 1 to June 30) for all CalPERS employers combined, and satisfies all other CalPERS annuitant requirements. No Assigned Individual, regardless of CalPERS membership at the time the labor is provided, may exceed 1,000 hours in a fiscal year (July 1 to June 30).

16. Consultant Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Consultant shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

17. Term. The term of this Agreement shall commence as of December 5, 2024 and shall continue in full force and effect until June 30, 2026.

City shall, at its discretion, have the right to extend the term of this Agreement, in intervals of one year, by written notice to Consultant. The total duration of this Agreement, including the exercise of any options under this section, shall not exceed three years.

If the term of this Agreement extends into fiscal years subsequent to that in which it is approved, such continuation of the Agreement is contingent on the appropriation of funds for such purpose by the City Council of the City of Vallejo.

If funds to effect such continued payment are not appropriated, Consultant agrees to terminate any services supplied to City of Vallejo under this Agreement, and relieve City of any further obligation therefore.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Consultant.

Upon receipt of a notice of termination, Consultant shall perform no further work except as specified in the notice. Before the date of termination, Consultant shall deliver to City all City records and documents, all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 6 of 11 The City shall pay Consultant for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Consultant for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Consultant for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

19. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Consultant resulting from services rendered pursuant to this Agreement, shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office Suite (2002) format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Consultant in the performance of Consultant’s services hereunder.

21. Assignment and Subcontracting. Consultant shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Consultant shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Consultant. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Consultant to use Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 7 of 11 subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Consultant’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

Any subcontractor or assignee consented to by City shall be bound by all terms and conditions of this agreement and the same shall be incorporated into and made a part of any assignment or subcontractor agreement.

22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

23. Non-Discrimination/Fair Employment Practices.
(a) Consultant shall not, because of race, religious creed, color, sex, national original, ancestry, disability, medical condition, age, marital status or sexual orientation of any person, refuse to hire or employ, or to bar or discharge from employment, or to discriminate in compensation, or in terms, conditions or privileges any person, and every employee will receive equal opportunity for employment and shall be granted equal treatment with respect to compensation, terms, conditions or other privileges of employment, without regard to his race, religious creed, color, sex, national origin, ancestry, or disability, medical condition, age, marital status or sexual orientation.

Consultant warrants and represents it is an equal opportunity employer and agrees it shall not discriminate on the basis of race, religious creed, color, sex, national origin, ancestry, disability, medical condition, age, marital status or sexual orientation in the selection and retention of employees, subcontractors or procurement of materials or equipment.

In all solicitations either by competitive bidding or negotiations made by Consultant for work to be performed under any subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultant’s obligation under this Agreement relative to nondiscrimination and fair employment practices.

Consultant shall include the above provisions of this section in every subcontract, including procurement of materials or equipment.
(b) Consultant agrees to comply with Title VII of the Civil Rights Act of 1964, as amended, the California Fair Employment Practices Act, the Americans with Disabilities Act of 1990, any other applicable federal and state laws and regulations and City ordinances and regulations hereinafter enacted.

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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 8 of 11

24. Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City:

Bill Collins, CBO
Planning and Development Svcs. Dept.
555 Santa Clara Street
Vallejo, CA 94590
[email protected]
If to Consultant:

Craig Tole
Director of Development Services
2126 Rheem Drive
Pleasanton, CA 94588
[email protected]
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of Solano County in the State of California or in the United States District Court, Eastern District of California, Sacramento, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 9 of 11 precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party’s draftsmanship thereof.

29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neuter, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Consultant will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality of City Information. During the performance of services under this Agreement, Consultant may gain access to and use City information regarding, but not limited to, procedures, policies, training, operational practices, and other vital information (hereafter collectively referred to as “City Information”) which are valuable, special and unique assets of the City. Consultant agrees that it will not use any information obtained as a consequence of the performance of services under this Agreement for any purpose other than fulfillment of Consultant’s scope of work , to protect all City Information and treat it as strictly confidential and proprietary to City, and that it will not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City Information to any third party, other than its own employees, agents or subcontractors who have a need for the City Information for the performance of services under this Agreement, without the prior written consent of City, or as required by law.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this Agreement as confidential.

A violation by Consultant of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Consultant’s obligations under this section shall survive the completion of services, expiration or termination of this Agreement.

33. News and Information Release. Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 10 of 11 subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. City Representative. The City Representative specified in Exhibit A, or the representative’s designee, shall administer this Agreement for the City.

35. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

36. Facsimile Signature; Electronic Signature. This Agreement shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise.

Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of this Agreement. The failure to send an original shall not affect the binding nature of this Agreement.

37. Authority. The person signing this Agreement for Consultant hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Consultant.

38. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments Exhibit B, entitled “Compensation,” including any attachments Exhibit C, entitled “Insurance Requirements,” including attachments [SIGNATURES ON FOLLOWING PAGE]
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4LEAF, inc. Consultant and Professional Services Agreement (Revised 05-2025) Page 11 of 11 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
4LEAF, INC.,
A California corporation
By: ____________________
Kevin Duggan
President
DATE: __________________
(City Seal)

CITY OF VALLEJO,
a municipal corporation
By: ____________________
Andrew Murray
City Manager
DATE: __________________
ATTEST:

By: ____________________
Dawn G. Abrahamson
City Clerk
APPROVED AS TO FORM:

By: ____________________ for
Veronica A. F. Nebb
City Attorney
APPROVED AS TO INSURANCE:

By: ____________________
Armond Sarkis
Risk Manager
Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4 7/15/2025
7/25/2025

Consultant and Professional Services Agreement (5-2025) Page 1 of 3

EXHIBIT A

SCOPE OF WORK

1. Representatives. The City Representative for this Agreement is:

Bill Collins
CBO
Planning & Development Services
555 Santa Clara Street
Vallejo, CA 94590
[email protected]
The Consultant’s Representative for this Agreement is:

Craig Tole
Director of Development Services
4Leaf, Inc.
2126 Rheem Drive
Pleasanton, CA 94588
[email protected]
All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission, or electronic mail as agreed between the Consultant Representative and City’s Representative.

2. Services to be Provided. The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference.

3. Time for Performance. Consultant will perform the services according to the schedule below. If the schedule calls for the services to be performed in phases or discrete increments, Consultant shall not proceed from one phase or increment to the next without written authorization from the City’s Representative.

Consultant will complete all services by June 30, 2026, unless this Agreement is extended as provided in Section 17.

4. No Set Work Hours. Consultant shall be solely responsible for determining the working hours of its individual personnel, employees, agents, and representatives within the limitations otherwise provided in this Agreement.

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Consultant and Professional Services Agreement (5-2025) Page 2 of 3 Attachment 1 – Exhibit A
SCOPE OF WORK – INSPECTION
Inspection Services
Periodic Inspection Services Available Next Day
4LEAF will fulfill inspection requests immediately upon request including same day. 4LEAF has a wealth of local and available inspectors ready to serve the City.

Part-Time Inspection Services Available Next Day
4LEAF will provide the City with part-time inspectors upon request. 4LEAF can provide part-time staff within 24 hours of request for any duration of time. 4LEAF’s Project Manager will work closely with the department to identify the right personnel and determine the appropriate work schedule.

Full-Time Inspection Services Available Two Days or Less 4LEAF will provide full-time inspectors upon request.

Project Specific Inspection Services Available Two Days or Less GoFormz
4LEAF will implement the GoFormz software for inspection requests. With licenses owned by the City, 4LEAF’s Administration team will prepare inspection requests and inspection results documenting construction
activity. In addition, 4LEAF will be able to extract information and provide detailed monthly reports detailing the construction activity. The reports will be detailed to identify contractors, subcontractors, work progress, pictures, and a detailed explanation of the field activities.

GoFormz allows every piece of information collected on a project to be accessible by all staff as every form is stored securely and safely in the Cloud. The information can be accessed through a user’s web account where they can view any inspection report and run reports on project data. The information can be accessed through a user’s web account where they can view any inspection report and run reports on project data.

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Consultant and Professional Services Agreement (5-2025) Page 3 of 3 The inspector will be able to leave detailed notes under the inspections and observations box and instantaneously attach pictures to the report to show the item inspected. The inspector will also be able to sign the report by hand on the iPad through the mobile signature block and pictures taken from the iPad are stored on the inspection document.

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Consultant and Professional Services Agreement (5-2025) Page 1 of 4

EXHIBIT B

COMPENSATION

1. Consultant’s Compensation.

A. Services: City agrees to pay Consultant, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement for a total not to exceed EIGHT HUNDRED THOUSAND DOLLARS AND ZERO CENTS. ($800,000.00) Consultant shall notify City in writing no later than thirty (30) days prior to the estimated date when Consultant will have billed City the maximum payment amount permitted under this Agreement, and Consultant shall provide City with an estimate of the additional compensation required to complete the project.

City agrees to pay Consultant for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, upon satisfactory completion of the services and delivery of the work product.

B. Additional Services:

1. Additional Services are those services related to the scope of Services of Consultant as set forth in Exhibit A but not anticipated at the time of execution of this Agreement. Additional Services shall be provided only when a Supplemental Agreement authorizing such Additional Services is approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Consultants to perform said Additional Services.

2. Consultant’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees’ appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises.

Where a fixed fee for Additional Services is established by mutual Agreement between City and Consultant, compensation to Consultant shall not exceed the fixed fee amount.

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Consultant’s billable hourly rates shall be as listed in Attachment 1 of Exhibit B, attached hereto and incorporated herein by this reference.

3. Consultant’s Reimbursable Expenses. Reimbursable Expenses shall be limited to actual reasonable expenditures of Consultant for expenses that are Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

Consultant and Professional Services Agreement (5-2025) Page 2 of 4 necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Consultant.

A. Payments to Consultant shall be made within a reasonable time after receipt of Consultant’s invoice, said payments to be made in proportion to services performed. Consultant may request payment on a monthly basis. Consultant shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Consultant shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date
C. Items shall be separated into Services and Reimbursable Expenses.

Billings that do not conform to the format outlined above shall be returned to Consultant for correction. City shall not be responsible for delays in payment to Consultant resulting from Consultant’s failure to comply with the invoice format described above.

D. Request for payment shall be sent to:

Dale Miller
Administrative Analyst
Planning & Development Services
555 Santa Clara Street
Vallejo, CA 94590
[email protected]

5. Accounting Records of Consultant. Consultant shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Consultant’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Consultant’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Consultant shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty-four (24) hours’ notice.

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Consultant and Professional Services Agreement (5-2025) Page 3 of 4 The obligations of Consultant under this section shall survive this Agreement.

6. Taxes. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

7. Taxpayer Identification Number. Consultant shall provide City with Consultant’s complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service, and any other State or local tax identification number requested by City.

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Consultant and Professional Services Agreement (5-2025) Page 4 of 4 Attachment 1 - Exhibit B
City of Vallejo Building Division Services
Service Hourly Rate

1. Building Inspection / Plan Check Services $115

2. Permit Technician Services $70
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Consultant and Professional Services Agreement (Revised 05-2025) Page 1 of 3 Exhibit C – Insurance Requirements

EXHIBIT C

INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of this Agreement, including any extensions thereto, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by the Consultant, their agents, representatives, or employees or subcontractors.

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:

A. Insurance Services Office form number GL 0002 covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

B. Insurance Services Office form number CA 0001 covering Automobile Liability, code 1 any auto and endorsement CA 0025.

C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

D. Professional Liability insurance appropriate to the Consultant’s profession (Errors and Omission).

2. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

C. Workers’ Compensation and Employer’s Liability: $1,000,000 per accident for bodily injury or disease. If Consultant is not subject to California Workers’ Compensation requirements, Consultant shall file a completed certificate of exemption form which may be obtained from the City prior to commencing any activity authorized hereunder.

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Consultant and Professional Services Agreement (Revised 05-2025) Page 2 of 3 Exhibit C – Insurance Requirements
D. Professional Liability (Errors and Omission): $1,000,000 combined single limit per occurrence, and annual aggregate.

3. Deductible and Self-Insured Retention. Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City of Vallejo, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4. Other Insurance Provisions. The general liability and automobile liability policies, as can be provided, are to contain, or be endorsed to contain, the following provisions:

A. The City of Vallejo, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects; liability, including defense costs, arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Vallejo, its officers, officials, employees, agents or volunteers. The insurance is to be issued by companies licensed to do business in the State of California.

B. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City of Vallejo, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City of Vallejo, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

C. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.

D. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

E. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

F. The workers’ compensation and employer’s liability policy required hereunder shall be endorsed to state that the workers’ compensation carrier Docusign Envelope ID: 852AC43E-A54B-4289-AFF3-7392FAC08CC4

Consultant and Professional Services Agreement (Revised 05-2025) Page 3 of 3 Exhibit C – Insurance Requirements
waives its right of subrogation against City, its officers, officials, employees, agents and volunteers, which might arise by reason of payment under such policy in connection with Consultant’s performance under this Agreement.

5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

6. Verification of Coverage. Consultant shall furnish the City with certificates of insurance and original endorsements effecting general and automobile liability insurance coverage required by this clause. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences.

7. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

8. Payment Withhold. City will withhold payments to Consultant if the certificates of insurance and endorsements required in Paragraph F, above, are canceled or Consultant otherwise ceases to be insured as required herein.

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ACTION ITEM 9.A.

DATE: November 18, 2025
TO: Mayor and Members of the City Council
FROM: Dawn G. Abrahamson, City Clerk
SUBJECT: ADOPT A RESOLUTION MAKING AN APPOINTMENT TO THE GREATER VALLEJO

RECREATION DISTRICT (GVRD) BOARD OF DIRECTORS AND TO THE CITY OF

VALLEJO'S MEASURE P OVERSIGHT COMMITTEE (MPOC) AND SURVEILLANCE

ADVISORY BOARD (SAB)

RECOMMENDATION
Adopt a resolution making the following appointments:
• GVRD - 1 vacancy
• MPOC — Districts 4 and 5 vacancies
• SAB - District 6 vacancy

REASONS FOR RECOMMENDATION
Multiple vacancies currently exist or will occur due to terms expiring December 31, 2025, on several City boards, commissions, and committees, including one GVRD Board position expiring December 5, 2025.

Interviews for applicants to the GVRD Board, MPOC, and SAB were conducted at a special City Council meeting on October 27, 2025. Applicant interviews for all other vacancies will be conducted virtually later this month or in early January 2026 by the newly established two- and three-member Council interview panels.

With interviews now complete for the GVRD, MPOC, and SAB applicants, this item is presented for City Council’s appointment consideration.

BACKGROUND AND DISCUSSION
Vacancies on City boards, commissions, and committees have been ongoing since Fall 2025, with several terms set to expire on December 31, 2025.
• A press release announcing the vacancies was issued on September 29, 2025. • Notices were distributed via the City’s social media platforms and the Vallejo Weekly. • The filing period closed on October 20, 2025.

Sufficient applications were received for most bodies, including the GVRD Board of Directors, allowing interviews to proceed. Interviews for the GVRD, MPOC, and SAB applicants were conducted at a special City Council meeting on October 27, 2025.

Virtual interviews for all remaining vacancies will be conducted later this month or in early January 2026 by the newly established Council interview panels. Appointments for those bodies will follow at the next regular Council meeting after interviews are completed.

Date: November 18, 2025
Subject: ADOPT A RESOLUTION MAKING AN APPOINTMENT TO THE GREATER VALLEJO

RECREATION DISTRICT (GVRD) BOARD OF DIRECTORS AND TO THE CITY OF

VALLEJO'S MEASURE P OVERSIGHT COMMITTEE (MPOC) AND SURVEILLANCE

ADVISORY BOARD (SAB)

The following remain open for applications:
• Design Review Board – 1 vacancy
• Housing Authority – 2 Tenant Commissioner vacancies
• Marina Advisory Committee – 4 berther vacancies and 1 at-large vacancy • Participatory Budgeting Steering Committee – 7 member and 3 alternate vacancies • Measure P Oversight Committee – District 1 and District 2 vacancies

GREATER VALLEJO RECREATION DISTRICT (GVRD) BOARD OF DIRECTORS Public Resources Code Section 5783.5 provides for either an elected or appointed board of directors for a recreation district that includes both unincorporated and incorporated territory. The GVRD Board consists of members appointed by the Solano County Board of Supervisors and the Vallejo City Council, based on each jurisdiction’s proportionate share within the district. The Vallejo City Council currently appoints three members.

One City-appointed Boardmember term expires December 5, 2025. Sufficient applications were received to allow interviews and appointment by the City Council, ensuring the GVRD Board continues to function at full capacity.

Fifteen applications were received; eleven applicants participated in interviews with the City Council on October 27, 2025. The eleven applicants are presented for Council consideration. The successful applicant will serve a four-year term beginning December 5, 2025, and ending December 7, 2029.

CITY BOARDS AND COMMITTEES
Measure P Oversight Committee (MPOC) — Vallejo Municipal Code Chapter 3.09 • 7-member body; all members must be City residents.
• Each Councilmember and the Mayor appoints one member. Members appointed by Councilmembers must reside in the appointing Councilmember’s district; the Mayor’s appointee may reside anywhere in the City.
• Members serve two-year terms.
• Four vacancies exist: Districts 1, 2, 4, and 5.
• One application was received for District 4 and one for District 5 • District 4 and District 5 applicants were interviewed on October 27, 2025.

Recommendation:

Councilmember Palmares to consider appointing the District 4 applicant (term through October 10, 2027).

Vice Mayor Bregenzer to consider appointing the District 5 applicant (term through October 10, 2027).

Surveillance Advisory Board (SAB) — Vallejo Municipal Code Chapter 2.27 • 7-member body; all members must be City residents
• Each Councilmember and the Mayor appoints one member. Members appointed by Councilmembers must reside in the appointing Councilmember’s district; the Mayor’s appointee may reside anywhere in the City.
• Members serve four-year terms.
• One vacancy exists in District 6.
• One application was received, and the applicant was interviewed by the Council on October 27, 2025.

Date: November 18, 2025
Subject: ADOPT A RESOLUTION MAKING AN APPOINTMENT TO THE GREATER VALLEJO

RECREATION DISTRICT (GVRD) BOARD OF DIRECTORS AND TO THE CITY OF

VALLEJO'S MEASURE P OVERSIGHT COMMITTEE (MPOC) AND SURVEILLANCE

ADVISORY BOARD (SAB)

Recommendation:

Councilmember Gordon to consider appointing the District 6 applicant (term through January 2, 2029).

NEXT STEPS
Staff will continue recruitment efforts for the remaining vacancies as noted above.

FISCAL IMPACT
There is no fiscal impact associated with filing vacancies to standing City commissions and the GVRD Board of Directors.

ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

ATTACHMENTS

1. 25. MAKING APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS 111825 CAO Stamp

2. List of Eligible Applicants 111825

CONTACT
Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527
[email protected]

Approved as to form:

By: for
Veronica Nebb, City Attorney
RESOLUTION NO. 25-______ N.C.

MAKING APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS, AND COMMITEES WHEREAS, the Vallejo City Council has established various boards and commissions and such boards may be advisory, policy, appellate and/or rule making; and WHEREAS, members of these boards, committees, and commissions shall be appointed by the City Council and vacancies shall be filled for the unexpired portion of the term in the same manner as the original appointment pursuant to the Vallejo Municipal Code; and WHEREAS, section 2.26.030 of the Vallejo Municipal Code provides that the term of office of each member appointed by the City Council shall be for four years, except as otherwise provided by ordinance or resolution, and that terms of members shall be staggered so that the number of terms expiring annually shall be approximately equal; and WHEREAS, there currently exist vacancies on the boards and commissions, and WHEREAS, pursuant to section 2.02.350 of the Vallejo Municipal Code, the City Clerk has published notices of these vacancies, received applications of interest, and delivered to the City Council all applications submitted; and
WHEREAS, the City Council reviewed the applications submitted and has conducted interviews.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS:

Greater Vallejo Recreation District (GVRD) - 1 vacancy (term to expire 12/31/23) _______________________- for a term commencing 12/5/25 – 12/7/29 Measure P Oversight Committee (MPOC) – District 4 vacancy (term to expire 10/10/27) _______________________ - for a term to expire 10/10/27 Measure P Oversight Committee (MPOC) – District 5 vacancy (term to expire 10/10/27)\ ________________________ - for a term to expire 10/10/27 Surveillance Advisory Board (SAB) – District 6 vacancy (term to expire 1/2/29)

_________________________ - for a term to expire 1/2/29

Adopted by the City Council of the City of Vallejo at a regular meeting held on November 18, 2025 with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________________

ANDREA SORCE, MAYOR
ATTEST:

______________________________________
DAWN G. ABRAHAMSON, CITY CLERK

*Current Commissioner
List of Eligible Applicants for Appointment
(November 18, 2025)
Greater Vallejo Recreation District (GVRD) – 1 vacancy (term to commence 12/5/25 and expire 12/7/29)
Ryan Barto
Rita Fryar
Felicia King
David Marsteller Jr.

Jose Padilla
D’Angelo Paillet
Nicole Peterson
Shannon Ramirez
Jon Riley
Joshua Trujillo
Vincent Woodard
Measure P Oversight Committee (MPOC) – 4 vacancies: Districts 1, 2, 4 and 5 (District 1 term to expire 10/10/26 and Districts 2, 4 and 5 terms to expire 10/10/27) *Aleta Santos (District 4)
Michael Bunch (District 5)
Surveillance Advisory Board (SAB) – District 6 vacancy (term to expire 1/2/29) Krupa Naran (District 6)

ACTION ITEM 9.B.

DATE: November 18, 2025
TO: Mayor and Members of the City Council
FROM: Kristin Pollot, AICP, Planning and Development Services Director Bill Collins, Chief Building Official
SUBJECT: HOLD A PUBLIC HEARING TO CONSIDER AND ADOPT AN ORDINANCE ADOPTING BY REFERENCE, PURSUANT TO GOVERNMENT CODE SECTION 50022.2 AND CALIFORNIA CODE OF REGULATIONS TITLE 24, THE 2025 CALIFORNIA BUILDING STANDARDS CODE, PARTS 1 THROUGH 12, AND THE 2024 INTERNATIONAL

PROPERTY MAINTENANCE CODE, AND ADOPTING LOCAL AMENDMENTS THERETO IN ACCORDANCE WITH CALIFORNIA HEALTH AND SAFETY CODE SECTIONS 17922, 17958, 17958.5, 17958.7, AND 18941.5, AND FINDING THE ADOPTION OF SUCH

CODES AND AMENDMENTS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(b)(3)

RECOMMENDATION
Hold a public hearing to consider an ordinance adopting by reference, pursuant to Government Code section 50022.2 and California Code of Regulations Title 24, the 2025 Building Standards Code Parts 1 through 12, and the 2024 International Property Maintenance Code, and adopting local amendments thereto in accordance with California Health and Safety Code Sections 17922, 17958, 17958.5, 17958.7, and 18941.5, and finding the adoption of such codes and amendments exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3).

REASONS FOR RECOMMENDATION
The State Legislature requires local governments to adopt the most recent editions of the model codes related to building standards, rules and regulations, along with any local amendments as reasonably necessary in accordance with state law. On January 1, 2026, the 2025 California Building Standards Code, also known as the California Code of Regulations (CCR) Title 24, will go into effect. These regulations are applicable to all structures in all cities and counties in California. In addition, adoption of the International Property Maintenance Code will provide useful provisions related to vacant buildings, such as board-up standards and maintenance of premises on private property. On November 4, 2025, the City Council conducted a first reading and introduction of the proposed ordinance.

BACKGROUND AND DISCUSSION
Every three years, the State Building Codes are updated and disseminated by the State. The current code is the 2022 Code, which went into effect January 1, 2023. The 2025 California Building Standards Code (California Code of Regulations Title 24), adopted and approved by the California Building Standards Commission, includes Parts 1 through 12 as follows:

Part 1 - California Administrative Code
Part 2 - California Building Code (Volumes 1 and 2)
Part 2.5 - California Residential Building Code
Part 3 - California Electrical Code
Part 4 - California Mechanical Code
Part 5 - California Plumbing Code