HYBRID MEETING
www.Cityofvallejo.net
CALL AND NOTICE OF REGULAR
MEETING AT 7:00 PM OF THE
VALLEJO CITY COUNCIL
JULY 14, 2026
Council Chambers
555 Santa Clara Street
Vallejo, CA 94590
COUNCIL MEMBERS
Andrea Sorce (Mayor)
Diosdado "JR" Matulac (Vice Mayor)
Peter Bregenzer
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Charles Palmares
NOTICE: Members of the Public will be able to participate in-person or remotely via Zoom
City Hall and the Council Chambers will be open to
members of the public 30 minutes prior to the start of
the meeting.
PUBLIC COMMENT: Members of the Public may provide
public comments during the City Council Meeting in
person or via ZOOM
(https://ZoomRegular.Cityofvallejo.net), or via
phone, by dialing (669) 900-6833.
For additional instructions on how to speak remotely
during public comment, please
visit, www.cityofvallejo.net/publiccomment
VIEW THE MEETING:
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Any supplemental writing related to an agenda item for an open session of a regular meeting that is distributed to all or a majority of all members of the City Council less than 72 hours before the meeting will be posted concurrently on the City’s website at www.cityofvallejo.net/agendas Written material distributed during the meeting, will be available at the meeting if prepared by the City or after the meeting if prepared by someone else. Such materials may be obtained from the City Clerk
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AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. REPORT OUT OF CLOSED SESSION
5. PRESENTATIONS AND COMMENDATIONS
A. RECOGNITION OF VALLEJO FIRE DEPARTMENT ENGINEER TRUJILLO,
FIREFIGHTER BULLOCK AND FIREFIGHTER RUNYON FOR LIFESAVING
ACTIONS
B. PRESENTATION BY CALTRANS DISTRICT 4 (BAY AREA) ON
WESTBOUND I-80 AI ZAMPA BRIDGE SURFACE REPLACEMENT
PROJECT
6. FIRST COMMUNITY FORUM
The Community Forum is an opportunity to address the Council on any matter for which another opportunity to speak is not provided on the agenda, and which is within the jurisdiction of the Council to resolve. Any interested members of the public desiring to communicate with the City Council as part of the First Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. When called upon, each speaker should step to the podium, state his/her name for the record. The conduct of the community forum shall be limited to a maximum of fifteen (15) minutes, with each speaker limited to a maximum of three minutes pursuant to Vallejo Municipal Code Section 2.02.300.
7. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Members of the public wishing to address the Council on Consent Calendar items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first. Each speaker is limited to three minutes pursuant to Vallejo Municipal Code Section 2.02.310. Requests for removal of Consent Items received from the public are subject to approval by a majority vote of the Council. Items removed from the Consent Calendar will be heard immediately after approval of the Consent Calendar and Agenda.
8. CONSENT CALENDAR AND APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
Recommendation: Approve minutes for the adjourned regular meeting of June 30, 2026
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
B. WAIVE READING AND AUTHORIZING INTRODUCTIONS AND/OR
ADOPTION OF ORDINANCES BY TITLE ONLY
Recommendation: Waive reading and authorize introductions and/or adoption of any and all ordinances on this agenda, if any, by title only. This is a standard procedural action so the City Council does not have to read an ordinance in its entirety.
Contact: Dawn G. Abrahamson, MMC, City Clerk (707) 648-4527 [email protected]
C. ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE ON-
CALL SERVICES AGREEMENT WITH WEST COAST FRAME & COLLISION REPAIR, INC. TO INCREASE THE NOT-TO-EXCEED AMOUNT TO $300,000
AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a Resolution approving a First Amendment to the On- Call Services Agreement with West Coast Frame & Collision Repair, Inc. to increase the not-to-exceed amount to $300,000 and authorizing the City Manager to execute same.
Contact: Leonard Job, Public Works Director (707) 648-4433 [email protected]
D. ADOPT A RESOLUTION (1) ACCEPTING AN ADDITIONAL $34,728 OF CALVIP COHORT 5 GRANT FUNDING; (2) APPROVING A CALVIP
COHORT 5 GRANT AGREEMENT IN THE AMOUNT OF $2,030,601;(3)
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID GRANT
AGREEMENT AND ALL DOCUMENTS RELATING TO ACCEPTANCE AND
IMPLEMENTATION OF SAID GRANT; AND PROVIDING NOTICE OF
INTENT TO AMEND THE FUND 196 FISCAL YEAR 2026–2027 BUDGET TO RECOGNIZE $34,728 ADDITIONAL CALVIP COHORT 5 GRANT REVENUE AND TO APPROPRIATE CORRESPONDING EXPENDITURES (STEP 1 OF 2).
Recommendation: Adopt a Resolution: (1) Accepting an additional $34,728 of CalVIP Cohort 5 Grant funding; (2) Approving a CalVIP Cohort 5 Grant Agreement in the amount of $2,030,601; (3) Authorizing the City Manager to execute the Grant Agreement and all other documents relating to acceptance and implementation of the CalVIP Cohort 5 Grant; and provide notice of intent to amend the Fund 196 Fiscal Year 2026-2027 budget to recognize $34,728 additional CalVIP Cohort 5 revenue and to appropriate corresponding expenditures.
Contact: Jaon Ta, Chief of Police
[email protected]
E. ADOPTION OF RESOLUTION TO ACCEPT ALL ELIGIBLE CENSUS TRACTS FOR THE OPPORTUNITY ZONE 2.0 PROGRAM TO SUPPORT
ECONOMIC DEVELOPMENT ALONG THE WATERFRONT CORRIDOR,
APPROVE A LETTER OF SUPPORT TO INCLUDE WITH THE
APPLICATION TO THE STATE OF CALIFORNIA’S OFFICE OF
BUSINESS AND ECONOMIC DEVELOPMENT AND AUTHORIZE THE
MAYOR TO EXECUTE SAME
Recommendation:
Adopt a Resolution to accept all eligible census tracts for the Opportunity Zone (OZ) 2.0 program to support economic development along the waterfront corridor, approve a letter of support to include with the application to the State of California Office of Business and Economic Development (Go-Biz) and authorize the Mayor to execute same.
Contact: Nalungo Conley, Assistant City Manager
[email protected]
F. ADOPT A RESOLUTION RATIFYING THE APPROVAL OF A SALES
ORDER WITH CENTRALSQUARE TECHNOLOGIES, LLC ADDING
ADDITIONAL LICENSES FOR THE ENTERPRISE ASSET MANAGEMENT (EAM) CLOUD SOFTWARE SUBSCRIPTION
Recommendation: Adopt a Resolution ratifying the approval of a Sales Order with CentralSquare Technologies, LLC, pursuant to the existing CentralSquare Solutions Agreement approved by the City Council on December 12, 2024, for the Enterprise Asset Management (EAM) Cloud Software-as-a-Service (SaaS) subscription for a total annual increase of $23,580 with the first year free.
Contact: Lance David, Interim I.T. Director (707)648-5408 [email protected]
9. ACTION CALENDAR
NOTICE: Members of the public wishing to address the Council on Action Calendar Items may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM (https://ZoomRegular.Cityofvallejo.net), or via phone, by dialing (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press *9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. Each speaker is limited to five minutes pursuant to Vallejo Municipal Code Section 2.02.420 or as approved and announced by the Mayor. In person speakers will be recognized first
A. HOLD A PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION AMENDING THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2026-27 TO
ESTABLISH NEW FEES AND REVISE EXISTING FEES FOR THE FIRE
DEPARTMENT
Recommendation: After the public hearing, consider a resolution amending the Master Fee Schedule for fiscal year 2026-27 to establish new fees and revise existing fees for the Fire Department.
Contact: Jonathan Goulding, Fire Chief
[email protected]
B. HOLD A PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION
AMENDING THE MASTER FEE SCHEDULE TO ESTABLISH NEW FEES
AND REVISE EXISTING FEES FOR SERVICES PROVIDED BY THE
BUILDING AND PLANNING DIVISIONS OF THE PLANNING AND
DEVELOPMENT SERVICES DEPARTMENT AND THE WATER
DEPARTMENT
Recommendation: Hold a public hearing to consider adoption of a resolution amending the Master Fee Schedule to establish new fees and revise existing fees for services provided by the Building and Planning Divisions of the Planning and Development Services Department and the Water Department.
Contact: Kristin Pollot, AICP, Director of Planning & Development Services, (707) 648-4283
[email protected]
Beth Schoenberger, Water Director, (707) 648-5439
[email protected]
C. ADOPT A RESOLUTION: (1) RATIFYING ADDITIONAL SERVICES
PREVIOUSLY PERFORMED BY FOTH & VAN DYKE AND ASSOCIATES, INC. UNDER THE EXISTING CONSULTANT AND PROFESSIONAL
SERVICES AGREEMENT DATED JUNE 14, 2023; (2) APPROVING THE
THIRD AMENDMENT TO SAID AGREEMENT TO INCORPORATE THOSE
SERVICES INTO THE SCOPE OF WORK AND TO INCREASE THE NOT-TO- EXCEED AMOUNT BY $116,500 FOR A REVISED TOTAL OF $1,851,601; AND (3) AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AMENDMENT
Recommendation: Adopt a resolution: (1) ratifying additional services previously performed by Foth & Van Dyke and Associates, Inc. under the existing Consultant and Professional Services Agreement dated June 14, 2023; (2) approving the Third Amendment to incorporate those services into the scope of work and to increase the not-to-exceed amount by $116,500 for a revised total of $1,851,601; and (3) authorizing the City Manager to execute the amendment.
Contact: Leonard Job, Public Works Director (707) 648-4433 [email protected]
D. ADOPT A RESOLUTION DIRECTING STAFF TO TAKE THE NECESSARY STEPS TO PURSUE THE STATE’S PROHOUSING DESIGNATION
Recommendation: Adopt a Resolution directing staff to take the necessary steps to pursue the State’s Prohousing Designation.
Contact: Kristin Pollot, AICP, Planning & Development Services Director, (707) 648-4326
[email protected]
Hector Rojas, Long Range Planning Manager, (707) 553-7283 [email protected]
E. ACCEPT $50,000 FROM THE YOUTH CLIMATE ACTION FUND TO FUND
MICROGRANTS FOR YOUTH TO DEVELOP AND IMPLEMENT SOLUTIONS
TO LOCAL CLIMATE CHALLENGES AND PROVIDE NOTICE OF INTENT TO AMEND THE FY26/27 BUDGET TO APPROPRIATE GRANT FUNDS
ASSOCIATED WITH THE PROGRAM (STEP 1 OF 2)
Recommendation: Accept $50,000 from the Youth Climate Action Fund to be distributed as microgrants that support youth generated projects addressing local solutions for climate change and provide notice of intent to amend the FY26/27 budget to appropriate grant funds associated with the program (Step 1 of 2).
Contact: Erik Rzomp, Executive Assistant to Mayor Sorce (707) 648-4377 [email protected]
10. INFORMATION CALENDAR
A. Public Safety Update
Recommendation: Receive a general update on public safety and have a discussion on current initiatives the Police Department is undertaking.
Contact: Jason Ta, Chief of Police
(707) 648-4540
[email protected]
11. CITY MANAGER’S REPORT
12. CITY ATTORNEY’S REPORT
13. COMMUNITY FORUM
Any interested members of the public desiring to communicate with the City Council as part of the last Community Forum may do so in person by signing in to the Public Speaker's kiosk located in the back of the Council Chambers or via ZOOM:(https://ZoomRegular.Cityofvallejo.net), Option to join by phone: Dial (669) 900-6833. Enter Meeting ID: 914 0075 0676#. Press * 9 to digitally raise your hand from the phone. Press *6 to unmute/mute. For additional instructions on how to speak remotely during public comment, please visit, www.cityofvallejo.net/publiccomment. In person speakers will be recognized first.
14. REQUEST & ACTIONS FOR FUTURE AGENDA ITEMS OR SPECIAL PROJECTS
15. REPORT OF THE PRESIDING OFFICER AND MEMBERS OF THE CITY COUNCIL
16. ADJOURNMENT
ADDITIONAL CITY INFORMATION
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Dated: Wednesday, July 8, 2026
Andrea Sorce, Mayor
I, Dawn Abrahamson, City Clerk do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to
Andrea Sorce (Mayor)
Diosdado "JR" Matulac (Vice Mayor)
Peter Bregenzer
Helen-Marie Gordon
Tonia Lediju, PhD
Alexander Matias
Charles Palmares,
at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 555 Santa Clara Street, CA at 5:30 p.m., Wednesday, July 8, 2026.
Dated: Wednesday, July 8, 2026
Adjourned Regular City Council Meeting Minutes
June 30, 2026
Page | 1
VALLEJO CITY COUNCIL
ADJOURNED REGULAR MEETING MINUTES
JUNE 30, 2026
COUNCIL CHAMBERS
555 Santa Clara Street, Vallejo, California
1. CALL TO ORDER
The meeting was called to order at 6:00 p.m.
2. ROLL CALL
Present: Vice Mayor Matulac, Councilmembers Bregenzer, Gordon, Lediju (arrived at 6:13 p.m.), Matias (arrived at 6:05 p.m.), and Palmares
Absent: Mayor Sorce
Staff present: Interim City Manager Black, City Attorney Nebb and City Clerk Abrahamson
3. PLEDGE OF ALLEGIANCE
4. FIRST COMMUNITY FORUM
Speakers: None.
5. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS
Speakers: None.
6. CONSENT CALENDAR AND APPROVAL OF AGENDA
Action: moved by Councilmember Palmares and carried unanimously by members present, unless otherwise noted, approved the Agenda and the Consent Calendar (Absent: Sorce and Lediju).
A. ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
VALLEJO RATIFYING ALL SPECIAL FUNDS CREATED BY THE CITY OF VALLEJO THROUGH JUNE 30, 2027
Recommendation: Adopt an ordinance of the City Council of the City of Vallejo ratifying all special funds created by the City of Vallejo through June 30, 2027 Contact: Nalungo Conley, Assistant City Manager/Acting Finance Director (707) 648-4301
[email protected]
Action: adopted Ordinance No. 1888 N.C. (2d).
B. ADOPT A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE MARINA MANAGEMENT AGREEMENT WITH FOUNDERS 3
MANAGEMENT COMPANY TO EXTEND THE AGREEMENT TERM BY TWO
YEARS AND INCREASE THE BASE MANAGEMENT FEE, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT
Recommendation: Adopt a resolution approving the First Amendment to the Marina Management Agreement with Founders 3 Management Company (F3) to extend the Agreement term by two years and increase the base management fee, and authorizing the City Manager to execute the amendment.
Adjourned Regular City Council Meeting Minutes
June 30, 2026
Page | 2
Contact: Leonard Job, Public Works Director (707) 648-4433 [email protected]
Action: adopted Resolution No. 26-119 N.C.
C. ADOPT A RESOLUTION APPROVING A FIFTH AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH WSP USA, INC.,
FOR THE MARE ISLAND CAUSEWAY BRIDGE PREVENTATIVE
MAINTENANCE PROJECT (PW9762) TO INCREASE THE NOT TO EXCEED AMOUNT TO $1,231,201 AND EXTEND THE TERM OF THE AGREEMENT
BY ONE YEAR AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
Recommendation: Adopt a resolution approving a Fifth amendment to the Design Professional Services Agreement with WSP, USA, Inc., for the Mare Island Causeway Bridge Preventative Maintenance project (PW9762) to increase the not-to-exceed amount to $1,231,201 and extend the term of the agreement by one year and authorizing the City Manager to execute same.
Contact: Leonard Job, Public Works Director 707-648-4085 [email protected]
Action: adopted Resolution No. 26-120 N.C.
7. ACTION CALENDAR
A. RECONSIDERATION AND ADOPT A RESOLUTION APPROVING A
MEASURE P GRANT AGREEMENT TO GREATER VALLEJO RECREATION
DISTRICT TO SUPPORT PUBLIC SAFETY AND YOUTH PRIORITIES AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME IN AN
AMOUNT NOT TO EXCEED $300,000.00.
Recommendation: Adopt a resolution approving a Measure P Grant Agreement to Greater Vallejo Recreation District to support Public Safety and Youth Priorities and authorizing the City Manager to execute the same in an amount not to exceed $300,000.00.
Contact: Harry Black, Interim City Manager (707) 648-4576 [email protected]
Assistant to the City Manager Peterson provided background information and reviewed the goals and objectives, GVRD Measure P Grant data and impacts.
GVRD Recreation Services Director Ryans shared the Youth Recreation Survey and findings, shared a chart showing GVRD sites by District and a Recreation Services Department Cost Recovery Matrix, and concluded the presentation showing a Pilot Summary/Fall Program Roll Out for 2026.
Mr. Ryans and Interim Director Sloan responded to questions from Councilmembers.
Speakers: Jose Carrizales
Another question and answer period followed. Councilmembers provided comment.
Adjourned Regular City Council Meeting Minutes
June 30, 2026
Page | 3
Action: moved by Councilmember Palmares and carried unanimously by members present to adopt Resolution No. 26-121 N.C. and directed GVRD to share an activities report on a quarterly basis with the Vallejo City Unified School District as a condition of this agreement (Absent: Sorce).
B. ADOPT A RESOLUTION APPROVING THE CONSULTANT AND
PROFESSIONAL SERVICES AGREEMENT WITH FELTON INSTITUTE FOR THE IHART PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,794,790 THROUGH JUNE 30, 2027, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAME
Recommendation: Adopt a Resolution authorizing a Consultant and Professional Services Agreement with Felton Institute for the IHART Program for an amount not to exceed $1,794,790 through June 30, 2027, and authorizing the City Manager to execute same.
Contact: Jason Ta, Chief of Police
[email protected]
Speakers: Jose Carrizales.
Staff responded to questions from Councilmembers. Councilmembers provided comment.
Action: moved by Councilmember Palmares and carried unanimously by members present as amended by Councilmember Matias and accepted by Councilmember Palmares, the maker of the motion, to adopt Resolution No. 26-122 N.C. and direct the City Manager’s Office to conduct an analysis evaluating the feasibility of bringing this team in-house as part of the City Manager’s Office, and to present the analysis and implementation plan to the City Council during the mid-year budget process (Absent: Sorce).
8. COMMUNITY FORUM
Speakers: Jose Carrizales.
9. ADJOURNMENT
The meeting adjourned at 7:34 p.m.
________________________________
ANDREA SORCE, MAYOR
ATTEST:
_________________________________
DAWN G. ABRAHAMSON, CITY CLERK
Adjourned Regular City Council Meeting Minutes
June 30, 2026
Page | 4
CONSENT CALENDAR 8.C.
DATE: July 14, 2026
TO: Mayor and Members of the City Council
FROM: Leonard Job, Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE ON-CALL SERVICES AGREEMENT WITH WEST COAST FRAME & COLLISION REPAIR, INC. TO INCREASE THE NOT-TO-EXCEED AMOUNT TO $300,000 AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAME
RECOMMENDATION
Adopt a Resolution approving a First Amendment to the On-Call Services Agreement with West Coast Frame & Collision Repair, Inc. to increase the not-to-exceed amount to $300,000 and authorizing the City Manager to execute same.
REASONS FOR RECOMMENDATION
The existing on-call services agreement with West Coast Frame & Collision Repair, Inc. for vehicle, apparatus, and equipment diagnostic troubleshooting, mechanical repair, and body repair services has a not-to-exceed amount of $100,000 and expires on June 30, 2028. To ensure the timely repair of fleet units, including fire apparatus, staff recommends increasing the agreement's not-to-exceed amount to $300,000.
BACKGROUND AND DISCUSSION
On August 1, 2025, the Public Works Department executed an agreement with West Coast Frame & Collision Repair, Inc. (WCFCR) to provide on-call diagnostic troubleshooting, mechanical repair, and body repair services for City fleet vehicles, fire apparatus, and related equipment on an as-needed basis. The agreement was approved in an amount not to exceed $100,000 and is effective through June 30, 2028.
The vendor was selected pursuant to the exemption provisions of Vallejo Municipal Code Section
3.20.090(A)(2), which permits exceptions to competitive purchasing requirements when materials, equipment, or specialized services are available from only one source. WCFCR is the only known vendor within reasonable travel distance of the City capable of providing certain specialty repair services and replacement parts for specific fire apparatus and equipment owned by the City. In addition, WCFCR is the sole provider authorized to perform warranty and factory recall repairs on designated fire units within the City’s fleet.
In evaluating the City’s operational needs, WCFCR was also determined to be the most qualified vendor based on its proximity to the City, technical expertise, specialized equipment, and familiarity with the City’s fleet vehicles and fire apparatus. These factors enable the vendor to diagnose and complete repairs efficiently, minimizing vehicle downtime and ensuring critical public safety equipment is returned to service as quickly as possible. Furthermore, pursuant to Vallejo Municipal Code Section 3.20.090(A)(11), staff determined that procuring these services through WCFCR is in the best interests of the City due to the vendor’s unique qualifications, responsiveness, and ability to support uninterrupted fleet operations.
The existing agreement with WCFCR is nearing its authorized spending limit due to the ongoing demand for repair and maintenance services for City fleet units, including specialized fire apparatus. To ensure the City can continue to promptly address current and future repair needs, staff recommends increasing the agreement’s not-to-exceed amount from $100,000 to $300,000 for the remainder of the contract term ending
Date: July 14, 2026
Subject: ADOPT A RESOLUTION APPROVING A FIRST AMENDMENT TO THE ON-CALL SERVICES AGREEMENT WITH WEST COAST FRAME & COLLISION REPAIR, INC.
TO INCREASE THE NOT-TO-EXCEED AMOUNT TO $300,000 AND AUTHORIZING
THE CITY MANAGER TO EXECUTE SAME
June 30, 2028. Approval of the proposed amendment will provide sufficient contract authority to continue utilizing WCFCR’s services for necessary repairs, reduce equipment downtime, and maintain operational readiness of the City’s fleet and emergency response vehicles.
Failure to approve the proposed amendment would significantly limit the City’s ability to complete necessary repairs to fleet vehicles and critical fire apparatus in a timely manner. Without adequate contract authority in place, repair services would be delayed, resulting in extended vehicle downtime, reduced fleet availability, and potential impacts to emergency response capabilities and overall operational readiness.
FISCAL IMPACT
Payment for these services will come from City Council approved annual appropriations to the Fleet Maintenance Fund (#502).
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378.
ATTACHMENTS
1. RESO First Amendment - West Coast Frame 26PW060_CAO Stamp
2. West Coast Frame- First Amendment to 26PW060 to increase to $300K_CAO Stamp
3. 26PW060 WEST COAST FRAME AND COLLISION REPAIR INC On-Call Services Agreement
CONTACT
Leonard Job, Public Works Director (707) 648-4433
[email protected]
RESOLUTION NO. 26-______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO APPROVING A
FIRST AMENDMENT TO THE ON-CALL SERVICES AGREEMENT WITH WEST COAST FRAME & COLLISION REPAIR, INC. TO INCREASE THE NOT-TO-EXCEED AMOUNT TO $300,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
WHEREAS, on August 1, 2025, the City executed an on-call services contract with West Coast Frame & Collision Repair, Inc. (WCFCR) for vehicle, apparatus and equipment diagnostic troubleshooting, mechanical repair and body repair services with a not-to-exceed amount of $100,000 and an expiration of June 30, 2028; and
WHEREAS, this agreement is exempt from the competitive purchasing requirements pursuant to Municipal Code Section 3.20.090(A)(2), which allows for exceptions in situations where the materials or equipment can be obtained from only one source. WCFCR is the only service provider to provide parts and specialty services for certain fire equipment. It is also the only service provider to provide warranty repair and factory recall repairs on specific fire units; and
WHEREAS, WCFCR has technical expertise and familiarity with the City’s vehicles apparatuses and equipment allowing it to perform repairs in a timely and effective manner; and
WHEREAS, in order to continue utilizing this service provider’s services to efficiently and effectively repair fleet units including fire apparatus, staff is seeking authorization to amend the existing agreement to increase the total amount not-to-exceed $300,0000 over the life of the agreement.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby finds that in accordance with Vallejo Municipal Code Section 3.20.090(A)(11), it is in the best interest of the City to enter into this First Amendment to the On-Call Services Agreement due to the existing need to continue the described services and the existing contract and ongoing services with the existing service provider.
BE IT FURTHER RESOLVED that the City Council hereby approves the First Amendment to the On- Call Services Agreement by and between the City of Vallejo and West Coast Frame & Collision Repair, Inc. to increase the not-to-exceed amount of the contract to $300,000.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute same, with any modifications recommended by the City Attorney and the City Clerk to attest the signing of that Agreement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF VALLEJO at a regular meeting held on July 14, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST
ANDREA SORCE, MAYOR
DAWN G. ABRAHAMSON, CITY CLERK
First Amendment #26PW060 On-Call Services Agreement- West Coast Frame Page 1 of 3
FIRST AMENDMENT TO
ON-CALL SERVICES AGREEMENT
WEST COAST FRAME & COLLISION REPAIR, INC.
This First Amendment to the On-Call Services Agreement, made and entered into on August 1, 2025, hereafter referred to as “Agreement”, between West Coast Frame & Collision Repair, Inc, a California corporation (“Service Provider”), and the City of Vallejo, a municipal corporation (“City”), is made and entered into on this 15th day of July 2026.
WHEREAS, pursuant to the existing agreement, Service Provider provides diagnostic troubleshooting of vehicles, apparatus and equipment including inspections, test, calibrations and mechanical and body repair services on an as-needed basis for the City of Vallejo; and
WHEREAS, the existing Agreement has a not-to-exceed amount of $100,000 and an expiration date of June 30, 2028, with two one-year extensions at the City’s discretion; and
WHEREAS, the parties wish to amend the Agreement to increase Service Provider’s compensation by an additional $200,000, for a maximum not-to-exceed amount of $300,000.
NOW THEREFORE, Service Provider and City do mutually agree as follows:
1. Revised Compensation. Service Provider’s compensation as set forth in Section 1 Exhibit B of the Agreement is hereby increased by $200,000 to the maximum not-to- exceed amount of $300,000.
2. Integration. This First Amendment contains the entire agreement between the parties with respect to its subject matter and supersedes whatever oral or written understanding they may have had prior to the execution of this First Amendment. This First Amendment shall not be amended or modified except by a written agreement executed by each of the parties. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Service Provider shall perform all duties, obligations and conditions required under the Agreement.
3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this First Amendment and the Agreement, the provisions of this First Amendment shall control in all respects.
4. Ambiguities. The parties have each carefully reviewed this First Amendment and have agreed to each term of this First Amendment. No ambiguity shall be presumed to be construed against either party.
5. Counterparts. This First Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
First Amendment #26PW060 On-Call Services Agreement- West Coast Frame Page 2 of 3
6. Authority. The person signing this First Amendment for Service Provider hereby represents and warrants that he or she is fully authorized to sign this First Amendment on behalf of Service Provider.
(SIGNATURES ARE ON THE FOLLOWING PAGE)
First Amendment #26PW060 On-Call Services Agreement- West Coast Frame Page 3 of 3
IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.
WEST COAST FRAME & COLLISION
REPAIR, INC.
a California corporation
BY:
RANDALL W. ERBEST
Owner
DATE:
(City Seal)
CITY OF VALLEJO,
a municipal corporation
BY:
HARRY E. BLACK
City Manager
DATE:
ATTEST:
DAWN G. ABRAHAMSON
City Clerk
APPROVED AS TO CONTENT:
LEONARD JOB
Public Works Director
APPROVED AS TO FORM:
VERONICA A. F. NEBB
City Attorney
APPROVED AS TO INSURANCE:
ARMOND SARKIS
Risk Manager
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Requisition Numberǣ
Date Originated:
· ͙͙͙ · · · ͙͔͘͝͝ · ͔͛͛Ǥ͚͘͜Ǥ͙͖͘͝ Department:3XEOLF:RUNV'HSDUWPHQWV0DLQWHQDQFH
Staff Contact:-RUJH3DPRJDVNDULQDJXHUUHUR#FLW\RIYDOOHMRQHW Contract Type: 2WKHU
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Contract Start Date: $XJ End Date: -XQ Option to Extend: 7ZR
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Department Initial Date Comment
Originating Department/Division
Risk Manager
City Attorney's Office
Department Head
Finance Department
City Manager
City Clerk
Return executed contract to: %ULVD/RQJ
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· ͙͙͙ · · · ͙͔͘͝͝ · ͔͛͛Ǥ͚͘͜Ǥ͙͖͘͝ Department:3XEOLF:RUNV'HSDUWPHQWV0DLQWHQDQFH
Staff Contact:-RUJH3DPRJDVNDULQDJXHUUHUR#FLW\RIYDOOHMRQHW Vendor::HVW&RDVW)UDPHDQG&ROOLVLRQ5HSDLU,QF Vendor Number
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Total Projected Expenditure:
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Description of Proposed Purchase:
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Exemption Explanationǣ
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Supervisor/Manager: %ULVD/RQJ
Title: $GPLQLVWUDWLYH$QDO\VW,,
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Title: ,QWHULP3XEOLF:RUNV'LUHFWRU
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Route Final HTE PO to City Clerk for Contract Log
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8/26/25
Digitally signed by Oscar Alcantar
DN: cn=Oscar Alcantar, o=City of
Vallejo, ou=Public Works,
[email protected]
, c=US
Date: 2025.08.26 15:26:58 -07'00'
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INSURER C :
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INSURER F :
POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
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HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$The ACORD name and logo are registered marks of ACORD
WESTC-4 OP ID: JH
08/12/2025
Jennifer Hooper
Wright & Kimbrough
Whitaker Davis Ins Svcs, DBA:
3017 Douglas Blvd., Suite 300
Roseville, CA 95661
Matthew McGoldrick
916-751-7684
[email protected]
Travelers Ind. Co. of Conn.
Travelers Prop/Cas Co of Amer
West Coast Frame & Collision
Repair, Inc.
3203-D West Capitol Ave.
West Sacramento, CA 95691-2151
A X 1,000,000
X X 630-0921P449-TCT-24 10/01/2024 10/01/2025 300,000
5,000
1,000,000
2,000,000
X 2,000,000
1,000,000B
X X BA-6N705744-24-14-G 10/01/2024 10/01/2025
X 5,000,000
X
B
EX-6J910433-24-14 10/01/2024 10/01/2025 5,000,000
B BA-6N705744-24-14-G 10/01/2024 10/01/2025 LIMIT 12,000,000 DIRECT PRIMARY DED 10,000
City of Vallejo, its officers, officials, employees, agents or volunteers is Additional Insured per blkt CG D4 11 0408 and CA T3 53 02 15 incl. in policies as required by contract. Named Insured will provide 30 days Notice of Cancellation (10 days nonpay).
VALLE36
City of Vallejo
Atn. Risk Manager
555 Santa Clara
Vallejo, CA 94590
916-751-7684
25682
25674
GARAGEKEEPERS
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COMMERCIAL GENERAL LIABILITY
POLICY : ISSUE D :NUMBER ATE
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED – DESIGNATED PERSON OR
ORGANIZATION
This endorsement i ies insurance pro ided under t folmod f v he lowing:
COMMERC GENERAL L ITY VERA AIAL IABIL CO GE P RT
SCHEDULE
Sectio II – Who Is An Insn ured is a to includ as an addit insured the person(s) or organizat n(s)mended e ional io shown in the Schedule, but on with respect to l abi ity for "bodi y , " orly i l ly injur ", "property damage" "personal injury "ad ising in " caused, in whole or in par by your acts or o issions ts mvert jury t, m or the ac or o issions of those on your behal f:
A. In the per mance f ions; orfor o your ongoing operat B.
CG D4 11 04 08 Page 1 of 1© 2008 The Travelers Companies, Inc.
Includes the copyrighted material of Insurance Services Office, Inc. with its permission.
Name of Additional Insured Person(s) or Organization(s):
In connection with your premises owned by or rented to you. acting
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ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACTNAME:
FAXPHONE
(A/C, No):(A/C, No, Ext):
E-MAILADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER: $
COMBINED SINGLE LIMIT
$(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED
BODILY INJURY (Per accident) $AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$The ACORD name and logo are registered marks of ACORD
WESTC-4 OP ID: JH
08/21/2025
Jennifer Hooper
Wright & Kimbrough
Whitaker Davis Ins Svcs, DBA:
3017 Douglas Blvd., Suite 300
Roseville, CA 95661
Matthew McGoldrick
916-751-7684
[email protected]
Travelers Prop/Cas Co of Amer
West Coast Frame & Collision
Repair, Inc.
3203-D West Capitol Ave.
West Sacramento, CA 95691-2151
XA
UB-6K33965A-25-14-G 06/06/2025 06/06/2026 1,000,000
1,000,000
1,000,000
VALLE36
City of Vallejo
Atn. Risk Manager
555 Santa Clara
Vallejo, CA 94590
916-751-7684
25674
'RFXVLJQ(QYHORSH,'
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CONSENT CALENDAR 8.D.
DATE: July 14, 2026
TO: Mayor and Members of the City Council
FROM: Jason Ta, Chief of Police
SUBJECT: ADOPT A RESOLUTION (1) ACCEPTING AN ADDITIONAL $34,728 OF CALVIP COHORT 5 GRANT FUNDING; (2) APPROVING A CALVIP COHORT 5 GRANT AGREEMENT IN THE AMOUNT OF $2,030,601;(3) AUTHORIZING THE CITY MANAGER
TO EXECUTE SAID GRANT AGREEMENT AND ALL DOCUMENTS RELATING TO ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT; AND PROVIDING NOTICE OF INTENT TO AMEND THE FUND 196 FISCAL YEAR 2026–2027 BUDGET TO RECOGNIZE $34,728 ADDITIONAL CALVIP COHORT 5 GRANT REVENUE AND TO APPROPRIATE CORRESPONDING EXPENDITURES (STEP 1 OF 2).
RECOMMENDATION
Adopt a Resolution: (1) Accepting an additional $34,728 of CalVIP Cohort 5 Grant funding; (2) Approving a CalVIP Cohort 5 Grant Agreement in the amount of $2,030,601; (3) Authorizing the City Manager to execute the Grant Agreement and all other documents relating to acceptance and implementation of the CalVIP Cohort 5 Grant; and provide notice of intent to amend the Fund 196 Fiscal Year 2026-2027 budget to recognize $34,728 additional CalVIP Cohort 5 revenue and to appropriate corresponding expenditures.
REASONS FOR RECOMMENDATION
City Council authorized acceptance of a CalVIP Cohort 5 Grant (“CalVIP Grant”) from the Board of State and Community Corrections (“BSCC”) in the amount of $1,995,873, execution of a standard grant agreement for that amount, and a budget amendment for that amount. (Resolutions 26-048, 26-056.)
After initiation of the Council items, Vallejo Police Department (“VPD”) was provided a grant agreement in the amount of $2,030,601, which is $34,728 higher than the amount previously authorized by City Council. The additional funds are solely and specifically for “Mental Health to Frontline Workers and their Families.”
VPD respectfully requests City Council: (1) accept the additional $34,728 CalVIP Grant funding, (2) approve a CalVIP Cohort 5 Grant Agreement for the full amount of $2,030.601, (3) authorize the City Manager to execute all documents relating to acceptance and implementation of the full $2,030.601 CalVIP Grant award, and provide notice of intent to amend the City’s Fiscal Year 2026-2027 to reflect the additional $34,728 CalVIP Grant funding.
BACKGROUND AND DISCUSSION
On February 17, 2026, VPD was notified that it was awarded a CalVIP Grant in the amount of $1,995,873. (Exhibit 1.) Knowing the CalVIP Grant service period started on April 1, 2026, VPD immediately prepared items requesting City Council accept the CalVIP grant, approve a standard grant agreement relating thereto, authorize the City Manager to execute a grant agreement and all documents relating to acceptance and implementation of the award, and amend the City’s Fiscal Year 2025-2026 budget to reflect the CalVIP Grant award. The resulting Resolutions – Resolution 26-048 (Step 1 – award acceptance) and Resolution 26-056 (Step 2 – budget amendment) – referenced a grant amount of $1,995,873.
After initiation of the City Council items, BSCC provided VPD with a grant agreement for $2,030,601, which is
Date: July 14, 2026
Subject:
ADOPT A RESOLUTION (1) ACCEPTING AN ADDITIONAL $34,728 OF CALVIP COHORT 5 GRANT FUNDING; (2) APPROVING A CALVIP COHORT 5 GRANT AGREEMENT IN THE AMOUNT OF $2,030,601;(3) AUTHORIZING THE CITY MANAGER TO EXECUTE SAID GRANT
AGREEMENT AND ALL DOCUMENTS RELATING TO ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT; AND PROVIDING NOTICE OF INTENT TO AMEND THE FUND 196 FISCAL YEAR 2026–2027 BUDGET TO RECOGNIZE $34,728 ADDITIONAL CALVIP COHORT 5 GRANT REVENUE AND TO APPROPRIATE CORRESPONDING EXPENDITURES (STEP 1 OF 2).
$34,728 higher than the amount in the grant award notification. (Exhibit 2.) The change is due solely to the addition of a $34,728 budget line item for “Mental Health Support to Frontline Workers and their Families.” BSCC’s CalVIP Cohort 5 Request for Proposals noted funding had been set aside for this purpose; however, at the time of award notification, VPD was not advised whether it was awarded any of this additional “Mental Health to Front Line Workers and their Families.” This funding can be used for many wellness items including, but not limited to, teambuilding activities, staff retreats, counseling services or support groups, mental health apps, and digital therapeutics.
VPD respectfully requests City Council issue a resolution accepting the additional $34,728 CalVIP Grant funding, approve the standard Grant Agreement in the full grant amount of $2,030,601 (Exhibit 2), authorize the City Manager to execute said Grant Agreement, and provide notice of intent to amend the City’s Fund 196 Fiscal Year 2025-2026 budget to reflect the additional $34,728 CalVIP Grant revenue.
The CalVIP Grant’s primary purposes – including to provide $1,199,853 to Center for Urban Excellence for Vallejo V.I.S.I.O.N – discussed in Item 8.G. considered by City Council on April 28, 2026, remain the same.
Council is also being asked to provide notice of intent to amend the City’s Fiscal Year 2026-2027 to reflect the additional $34,728 CalVIP Grant funding.
FISCAL IMPACT
City Council already authorized a budget amendment in the amount of $1,995,873 relating to the CalVIP Grant. (Resolution 26-056.)
This proposed amendment to the City of Vallejo’s Fund 196 Fiscal Year 2026-2027 budget reflects the additional $34,728 CalVIP Grant funding for VPD to provide “Mental Health Support to Frontline Workers and their Families.”
A local match is not required.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution - Cal VIP Grant 2026 CAO Stamp
2. Grant Agreement
3. Award Notification
CONTACT
Date: July 14, 2026
Subject:
ADOPT A RESOLUTION (1) ACCEPTING AN ADDITIONAL $34,728 OF CALVIP COHORT 5 GRANT FUNDING; (2) APPROVING A CALVIP COHORT 5 GRANT AGREEMENT IN THE AMOUNT OF $2,030,601;(3) AUTHORIZING THE CITY MANAGER TO EXECUTE SAID GRANT
AGREEMENT AND ALL DOCUMENTS RELATING TO ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT; AND PROVIDING NOTICE OF INTENT TO AMEND THE FUND 196 FISCAL YEAR 2026–2027 BUDGET TO RECOGNIZE $34,728 ADDITIONAL CALVIP COHORT 5 GRANT REVENUE AND TO APPROPRIATE CORRESPONDING EXPENDITURES (STEP 1 OF 2).
Jaon Ta, Chief of Police
[email protected]
RESOLUTION NO. 26-____ N.C.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO (1) ACCEPTING AN ADDITIONAL $34,728 OF CALVIP COHORT 5 GRANT FUNDING; (2) APPROVING A CALVIP COHORT 5 GRANT AGREEMENT IN THE AMOUNT OF $2,030,601; (3) AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID GRANT AGREEMENT AND ALL DOCUMENTS RELATING TO ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT; AND
PROVIDE NOTICE OF INTENT TO AMEND THE FUND 196 FISCAL YEAR 2026–2027 BUDGET TO RECOGNIZE $34,728 ADDITIONAL CALVIP COHORT 5 GRANT REVENUE AND TO APPROPRIATE CORRESPONDING EXPENDITURES (STEP 1 OF 2)
WHEREAS, the Vallejo Police Department (“VPD”) applied for a $1,995,873 CalVIP Cohort 5 Grant (“CalVIP Grant”) from the Board of State and Community Corrections (“BSCC”); and
WHEREAS, on February 17, 2026, VPD was notified that it was awarded a CalVIP Grant in the amount of $1,995,873; and
WHEREAS, on April 28, 2026, City Council authorized acceptance of a CalVIP Grant in the amount of $1,995,873, approved a Standard Grant Agreement in a form approved by the City Attorney, authorized the City Manager to execute said Standard Grant Agreement, and provided notice of intent to amend the City’s Fiscal Year 2025-2026 budget in the amount of $1,995,873 (Resolution 26-048); and
WHEREAS, on May 12, 2026, City Council authorized amendment of the City’s Fiscal Year 2025-2026 budget in the amount of $1,995,873 for the CalVIP Grant (Resolution 26- 056); and
WHEREAS, VPD was provided with a CalVIP Grant agreement in the amount of $2,030,601, not $1,995,873 as previously notified, that reflects the addition of a $34,728 budget line item for “Mental Health Support to Frontline Workers and their Families;”
WHEREAS, to accept the CalVIP Grant, VPD – through its authorized representative – must execute a grant agreement; and
WHEREAS, the City Manager is the representative authorized to sign the Grant Agreement on behalf of VPD.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Vallejo
hereby authorizes acceptance of the additional $34,728 CalVIP Grant funding.
BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby approves a Standard Grant Agreement in the amount of $2,030,601 relating to said CalVIP Grant.
BE IT FURTHER RESOLVED that the City Council of the City of Vallejo hereby authorizes the City Manager’s execution of said CalVIP Grant Agreement and all other documents needed to accept and implement the CalVIP Grant at any time.
BE IT FURTHER RESOLVED that, pursuant to City Charter Section 703, the City Council of the City of Vallejo hereby provides notice of its intent to amend the Fund 196 Fiscal Year 2026-2027 budget to recognize $34,728 additional CalVIP Grant revenue and to appropriate corresponding expenditures for the Police Department.
BE IT FURTHER RESOLVED that CalVIP Grant funds received hereunder shall not be used to supplant expenditures controlled by this body.
Adopted by the City Council of the City of Vallejo at a regular meeting held on July 14, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ANDREA SORCE, MAYOR
ATTEST:
DAWN G. ABRAHAMSON, CITY CLERK
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC-253-26 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 253-26
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
CITY OF VALLEJO POLICE DEPARTMENT
2. The term of this Agreement is:
START DATE
April 1, 2026
THROUGH END DATE
September 30, 2029
3. The maximum amount of this Agreement is:
$2,030,601.00
4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.
* This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/s_cpgpcalvipgrant/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
CITY OF VALLEJO POLICE DEPARTMENT
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
555 Santa Clara Street Vallejo CA 94590
TITLE PRINTED NAME OF PERSON SIGNING
HARRY BLACK Interim City Manager
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 5
Exhibit C General Terms and Conditions (02/2025) 4
Exhibit D Special Terms and Conditions 4
Attachment 1* California Violence Intervention & Prevention (CalVIP) Request for Proposals * Attachment 2 CalVIP Grant Proposal 26
Appendix A CalVIP Executive Steering Committee 1
Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2
EXHIBIT B
City of Vallejo Police Department
BSCC 253-26
EXHIBIT A: SCOPE OF WORK
1. GRANT AGREEMENT – California Violence Intervention & Prevention (CalVIP) This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Vallejo Police Department (hereafter referred to as the Grantee or Contractor).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The purpose of the CalVIP Grant is to improve public health and safety by supporting effective violence reduction initiatives in communities that are disproportionately impacted by violence, particularly group-member involved homicides, shootings, and aggravated assaults (Penal Code Sec. 14131(b)).
B. Grantee agrees to administer the project in accordance with Attachment 1: California Violence Intervention & Prevention (CalVIP) Cohort 5 Request for Proposals (incorporated by reference) and Attachment 2: CalVIP Grant Proposal, which are attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to
sign: Name: Harry Black
Title: Interim-City Manager
Address: 555 Santa Clara Street, Vallejo, CA 94590
Phone:
Email:
(707) 645-2630
[email protected]
Designated Financial Officer authorized to receive warrants:
Name: Awab Manzoor
Title: Administrative Manager
Address: 111 Amador Street, Vallejo, CA 94590
Phone: (707) 567-3156
Email: [email protected]
Project Director authorized to administer the project:
Name: Sanjay Ramrakha
Title: Deputy Chief
Address: 111 Amador Street, Vallejo, CA 94590
Phone: (341) 215-8569
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.
City of Vallejo Police Department
BSCC 253-26
EXHIBIT A: SCOPE OF WORK
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: CalVIP Cohort 5 Request for Proposals and Attachment 2: CalVIP Grant Proposal.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Quarterly Progress Report Periods Due no later than:
1. April 1, 2026 to June 30, 2026 August 15, 2026
2. July 1, 2026 to September 30, 2026 November 15, 2026
3. October 1, 2026 to December 31, 2026 February 15, 2027
4. January 1, 2027 to March 31, 2027 May 15, 2027
5. April 1, 2027 to June 30, 2027 August 15, 2027
6. July 1, 2027 to September 30, 2027 November 15, 2027
7. October 1, 2027 to December 31, 2027 February 15, 2028
8. January 1, 2028 to March 31, 2028 May 15, 2028
9. April 1, 2028 to June 30, 2028 August 15, 2028
10. July 1, 2028 to September 30, 2028 November 15, 2028
11. October 1, 2028 to December 31, 2028 February 15, 2029
12. January 1, 2029 to March 31, 2029 May 15, 2029
Note: Project activity period ends March 31, 2029. The period of April 1, 2029 to September 30, 2029, is for completion of Final Local Evaluation Report and Program -Specific Compliance Audit only.
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan September 30, 2026
2. Final Local Evaluation Report September 30, 2029
C. Other Due no later than:
1. Program-Specific Compliance Audit Report September 30, 2029
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other sufficient evidence to properly reflect the amount, receipt, and disposition of all project funds, including grant funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.
City of Vallejo Police Department
BSCC 253-26
EXHIBIT A: SCOPE OF WORK
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full -time or part -time. Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the CalVIP Cohort 5 Executive Steering Committee or Scoring Panel (See Appendix A) from receiving funds from the CalVIP grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the CalVIP ESC membership and Scoring Panel rosters (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Grant CalVIP ESC.
B. In cases of an actual conflict of interest with an ESC or Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
8. STATE AUDIT REQUIREMENTS
Grantees are required to provide the BSCC with a program-specific compliance audit that covers the three-year service delivery period of the grant (i.e., April 1, 2026 to March 31, 2029). The audit report will be due no later than the end of the contract term (i.e., September 30, 2029). The program-specific compliance audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
In addition, the BSCC reserves the right to call for a program, compliance or financial audit at any time between the execution of the grant agreement and three (3) years following the end of the grant period. The Department of General Services, the State Controller’s Office, the California State Auditor, the Department of Finance, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this grant.
City of Vallejo Police Department
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
1. ADVANCE PAYMENTS
Grantees who are not yet registered with the State Controller’s Office are required to complete a Government Agency Taxpayer ID Form before any payment can be issued.
Within 45 days of the execution date of this agreement or a later date mutually agreed to by the parties, the BSCC shall disburse 20 percent of the total awarded funds to Grantee. Grantee shall deposit grant funds into a banking account established by Grantee. Grant funds shall not be comingled with any other funds. Any interest earned on the account may only be used for allowable expenses during the grant period. Grantee shall only use grant funds for allowable costs (see Exhibit B, “Project Costs”) and shall provide statements of expenditures and supporting documentation to the BSCC upon request and on a monthly/quarterly basis as set forth in the schedule below.
2. INVOICING AND PAYMENTS
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoice reporting period. Payment requests should be made only on a cash basis.
Quarterly Invoicing Periods: Due no later than:
1. April 1, 2026 to June 30, 2026 August 15, 2026
2. July 1, 2026 to September 30, 2026 November 15, 2026
3. October 1, 2026 to December 31, 2026 February 15, 2027
4. January 1, 2027 to March 31, 2027 May 15, 2027
5. April 1, 2027 to June 30, 2027 August 15, 2027
6. July 1, 2027 to September 30, 2027 November 15, 2027
7. October 1, 2027 to December 31, 2027 February 15, 2028
8. January 1, 2028 to March 31, 2028 May 15, 2028
9. April 1, 2028 to June 30, 2028 August 15, 2028
10. July 1, 2028 to September 30, 2028 November 15, 2028
11. October 1, 2028 to December 31, 2028 February 15, 2029
12. January 1, 2029 to March 31, 2029 May 15, 2029
Final Invoicing Periods: Due no later than:
13. April 1, 2029 to June 30, 2029 August 15, 2029
14. July 1, 2029 to September 30, 2029 November 15, 2029 *Note: Only expenditures associated with completion of the Final Local Evaluation Report and the Program-Specific Compliance Audit may be included on these last two invoices.
B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the Program-Specific Compliance Audit) must be expended by the end of the grant project period, March 31, 2029, and included on the invoice due May 15, 2029. Project expenditures spent after March 31, 2029 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by September 30, 2029. Expenditures spent for the completion of the Final Local Evaluation Report during the period of April 1, 2029 to September 30, 2029 must be submitted during the Final Invoicing Period(s), with the final invoice due on November 15, 2029. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
D. The program-specific compliance audit report is due to BSCC by September 30, 2029. Expenditures spent for the completion of the program-specific compliance audit during the period of April 1, 2029 to September 30, 2029 must be submitted during the Final Invoicing Periods, with the final invoice due on
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E. November 15, 2029. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
F. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
G. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures.
Grantees are required to maintain supporting documentation for all expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.
3. ADVANCE PAYMENT RECONCILATION POLICY
A. Grantees that received an advance payment will have a minimum of fifty percent of the invoiced amount withheld from each invoice submitted until the full advance is expended. The advanced amount must be expended and accounted for by the end of the second year of the grant. If CalVIP funding is reduced or falls below estimates contained within the CalVIP Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
a. If a grantee has not expended and accounted for 30 percent of the advance payment within the first twelve months of the grant, they will be issued a warning that they are at risk of having 100 percent of the invoiced amount withheld from invoices submitted to BSCC until the full amount of the advanced funds is expended. b. If a grantee has not expended and accounted for 60 percent of the advance payment within the first eighteen months of the grant, 100 percent of the invoiced amount withheld from invoices submitted to BSCC until the full amount of the advanced funds is expended. c. If a grantee has not expended and accounted 100 percent of the advance payment by the end of the second year of the grant, 100 percent of the invoiced amount withheld from invoices submitted to BSCC until the full amount of the advanced funds is expended.
B. BSCC may withhold 100 percent of an invoiced amount at any time, per BSCC discretion.
4. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.
5. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through CalVIP funding generated from the General Fund and the Gun Violence Prevention and School Safety Fund. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Assembly Bill 28 (2023), also known as the Gun Violence Prevention and School Safety Act. It is mutually agreed that if there are not sufficient funds available through the General Fund or the Gun Violence Prevention and School Safety Fund for the current year and/or any subsequent years covered under this Grant Agreement, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
B. If CalVIP funding is reduced or falls below estimates contained within the CalVIP Cohort 5 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
6. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the March 2026 BSCC Grant Administration Guide, which can be found under Quick Links here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.
To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
7. PROMPT PAYMENT CLAUSE
A. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
8. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the Program-Specific Compliance Audit.
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
9. PROJECT BUDGET
Budget Line Item Grant Funds
1. Salaries and Benefits $256,130
2. Services and Supplies $0
3. Professional Services/Independent Contractors $279,560
4. Public Agency Subcontractors $0
5. Non-Governmental Organization (NGO) Subcontractors
Providing Direct Services $1,199,853
6. Equipment/Fixed Assets $0
7. Other (Travel, Staff Training, etc.) $0
8. Mental Health Support to Frontline Workers and their Families $34,728
9. Indirect Costs $260,331
TOTAL $2,030,601
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
10. Mental Health Support to Frontline Workers and their Families Funds allocated in this category may be used to support supplemental mental health support and other services for frontline professionals and their families. Frontline professionals are defined as employees of community -based organizations working directly with the target population.
These funds may be used for the following types of activities: teambuilding activities, staff retreats, counseling services or support groups, and/or digital tools such as teletherapy platforms, mental health apps, digital therapeutics, text -based helplines, and virtual reality therapy.
Before expending these supplemental funds, grantees will be required to submit a plan and receive approval from BSCC.
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (GTC 02/2025)
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.
Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209.
With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious
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creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.
Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by
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the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.
Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.
Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the
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prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
21. GENERATIVE AI DISCLOSURE OBLIGATIONS:
A. The following terms are in addition to the defined terms and shall apply to the Contract:
1) “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.) B. Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.
C. Notification shall be provided to the State designee identified in this Contract.
D. At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAI that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State.
E. If the use of previously undisclosed GenAI is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAI Special Provisions into the Contract, at no additional cost to the State.
F. The State, at its sole discretion, may consider Contractor’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of Contract when such failure results in a material impact to the functionality of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract.
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1: CalVIP Request for Proposals and Attachment 2: CalVIP Grant Proposal.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: CalVIP Request for Proposal and Attachment 2: CalVIP Grant Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the [Grant Program Name] RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1.) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted
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accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2.) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant -funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will
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immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).
7. MODIFICATIONS No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: CalVIP Request for Proposal and Attachment 2: CalVIP Grant Proposal.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1. substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2. refusal or inability to complete the grant project in a manner consistent with Attachment 1: CalVIP Request for Proposals Request for Proposals and Attachment 2: CalVIP Proposal, or approved modifications;
3. failure to provide the required local match share of the total project costs; and
4. failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information.
The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If
City of Vallejo Police Department
BSCC 253-26
EXHIBIT D: SPECIAL TERMS AND CONDITIONS
the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30 -day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.
Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16645 through 16649 to this Grant Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.
11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
BSCC
Powered by Submittable
Title
The City of Vallejo Police
Department
by
Mary Bergstrom
in
California Violence
Intervention & Prevention (CalVIP) Grant Program
- Cohort 5
[email protected]
08/14/2025
id. 51357161
Original Submission
08/14/2025
Score
n/a
CalVIP Cohort 5
checked
Key Information
The CalVIP Cohort 5 proposal (i.e., application for funding) is divided into five sections as identified below: Applicant Information Contact Information Program Information Proposal Narrative and Budget
Mandatory
Attachments Each section has a series of questions that require a response.
Applicants will be prompted to provide written text, select options from a drop-down menu, select options from a multiple-choice menu, or upload attachments. Questions with a red asterisk require responses.
Applicants will not be able to submit the application until all questions with a red asterisk have been completed.
Narrative sections in this application
include a character counter. This feature shows the number of characters used and the remaining number of characters before the limit is met. If the limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Characters include all alpha/numeric characters, punctuation, and spaces. Applicants will not be able to submit the CalVIP Proposal until they comply with all character limit requirements.
Applicants may reference the CalVIP Cohort 5 Grant Request for Proposals for background information, key dates, rating factors, and other important information to aid in the completion of the CalVIP Grant proposal.
The Request for Proposals packet is available on the BSCC Website at CalVIP Grant. .
IMPORTANT: Applicants may start and stop their
application but must select "Save Draft" at the bottom of the application before exiting.
CONFIDENTIALITY
NOTICE:
All documents submitted as a part of the California Violence Intervention And Prevention Grant proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)
SECTION I -
APPLICANT
INFORMATION
This section requests information about the applicant's name, location, mailing address, and tax identification number.
Name of Applicant
The City of Vallejo Police Department
Is the Applicant a
Fiscal Sponsor?
NO
Applicant's Physical
Address
111 Amador Street
Vallejo
California
94590-1015
US
38.1006302
-122.2433877
Applicant's Mailing
Address (If different
than physical
address)
Mailing Address for
Payment
111 Amador Street
Vallejo
California
94590-1015
US
38.1006302
-122.2433877
Employer
Identification Number
(EIN) or Taxpayer
Identification Number
(TIN)
94-6000448
SECTION II -
CONTACT
INFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to- Day Fiscal Contact, and the Authorized Signature.
Project Director Sanjay
Ramrakha
Project Director's
Title
Deputy Chief
Project Director's
Physical Address
111 Amador Street
Vallejo
California
94590-1015
US
38.1006302
-122.2433877
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+17076484321
Financial Officer
Awab
Manzoor
Financial Officer's
Title
Administrative Analyst
Financial Officer's
Physical Address
111 Amador Street
Vallejo
California
94590-1015
US
38.1006302
-122.2433877
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+17075673156
Day-To-Day Program
Contact
Claudia
Williams
Day-To-Day Program
Contact Title
Analyst, Program Manager
Day-To-Day Program
Contact Email
Address
[email protected]
Day-To-Day Program
Contact Phone
Number
+17079174126
Day-to-Day Fiscal
Contact
Awab
Manzoor
Day-to-Day Fiscal
Contact Title
Administrative Analyst
Day-to-Day Fiscal
Contact Email
Address
[email protected]
Day-to-Day Fiscal
Phone Number
+17075673156
Name of Authorized
Officer
Jason
Ta
Authorized Officer's
Title
Chief of Police
Authorized Officer's
Physical Address
111 Amador Street
Vallejo
California
94590-1015
US
38.1006302
-122.2433877
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+17076484321
Authorized Officer
Assurances
checked
SECTION III -
PROGRAM
INFORMATION
**IMPORTANT** It is critical that the Applicant refer to the CalVIP Cohort 5 Request for Proposals when completing each section of this Application.
This section requests a Proposal Summary and Funding Application Category selection.
Title of the Proposed
Project
Vallejo VISION
Proposal Summary
The Vallejo Police Department’s VISION program will provide evidence- based violence intervention services to 70 unduplicated individuals (age 18-64) annually who are at the highest risk of perpetrating or being victimized by gun violence. In partnership with Center for Urban Excellence’s Thrive Resource Hub, VISION integrates Hospital-Based Violence Intervention, focused deterrence, street outreach, intensive case management, workforce development, and behavioral health supports.
Trauma-informed, culturally competent services will disrupt cycles of retaliation, reduce shootings and homicides, and strengthen long-term community trust.
Funding Information
Please refer to the CalVIP Cohort 5 Request for Proposals when completing each section of this Application.
The CalVIP ESC chose to
distribute the available funding across seven applicant categories, as shown below. Applicants within each category will compete independent of the other categories. Eligible applicants may submit only one proposal.
1. Eligible Large Cities (cities with populations of 400,000 or more may apply for up to $5 million). 2. Eligible Large Counties (counties with populations of 700,000 or more may apply for up to $5 million). 3. Eligible Medium and Small Cities (cities with populations under 400,000 may apply for up to $2million). 4. Eligible Medium and Small Counties (counties with populations under 700,000 may apply for up to $1 million).
5. Eligible tribal governments
may apply for up to $3million.
6. Eligible Community-Based Organizations
(CBOs)-Large Scope Project (may apply for up to $5 million). 7. Eligible Community- Based Organizations (CBOs)-Small Scope Project (may apply for up to $1 million).
The descriptions of Applicant Categories are
paraphrased on this form.
Please see pages 15-21 of the CalVIP RFP for
the full descriptions of Applicant Categories.
Applicant Category:
Select One
Eligible Medium or Small City
Yes, we are
interested in
Supplemental
Funding for Mental
Health Services and
Support
checked
SECTION IV -
PROPOSAL
NARRATIVE AND
BUDGET
This section requests responses to the Rating Factors identified in the the California Violence And Intervention Prevention Application Instruction Packet.
Proposal Narrative
Instructions
*IMPORTANT* It is critical that the Applicant refer to the CalVIP Cohort 5 Request for Proposals when completing each section.
The Proposal
Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Data Collection and Evaluation as described in the Request for Proposals (Pages 37-43). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not exceed 4,474 total characters (alpha/numeric characters, punctuation, and spaces). In Microsoft Word, this is approximately 2 (two) pages in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing. The Project Description narrative may not exceed 11,185 total characters (alpha/numeric characters, punctuation, and spaces). In Microsoft Word, this is approximately 5 (five) pages in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not exceed 6,711 total characters (alpha/numeric characters, punctuation, and spaces). In Microsoft Word, this is approximately 3 (three) pages in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing. The Project Data Collection And Evaluation narrative may not exceed 4,474 total characters (alpha/numeric characters, punctuation, and spaces). In Microsoft Word, this is approximately 2 (two) pages in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response met. If the limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Applicants will be prohibited from submitting the CalVIP Grant Application until they comply with the character limit requirements.
Project Need
1.1: Vallejo is one of CA’s most dangerous cities w/ violent gang/group driving crime. Poverty, limited access to employment & concentrated violence in hotspot neighborhoods fuel cycles of trauma, incarceration & retaliation. VISION will serve ~70 unduplicated individuals annually, ages 18–64, in high-crime hotspots. Vallejo Police Department (VPD) will partner w/local nonprofit organizations (NGOs) to engage: 1) Justice-involved; 2) High risk of involvement/frequent contact w/police; 3) Victims of gun violence; & 4) Family of those at high risk. Vallejo residents have a poverty rate of 14.3%, above CA’s 12.6% average[1], self-identify as non-white
(70% of population) [2] & experience crime that is 96% above national average[2].
1.2: Factors for risk of violence include: Violent Crime, w/Guns: Vallejo accounts for nearly all homicides in Solano County (SoCo): In 2024, 25 of the 26 homicides in SoCo were in Vallejo, & since 2020 there have been 20+ homicides in Vallejo each year [3]. Vallejo’s murder rate increased 14% from 2023 to 24, & averages over 16/100K residents, triple the CA average (5.6/100K) & similarly sized cities of Modesto (13/100K) & Sacramento (8.3/100K). Since 2020 Vallejo has annually had 200+ non- fatal shootings & 100+ gun recoveries, & Vallejo’s rate of violent crime is 3x CA average [4]. Over 54% of Vallejo shooting victims were Black, 83% were male[4]. Most shooting victims are under 29 years old (57%), but every age range is impacted [4].
Gangs: There are approx 1,000 members in 40 gangs citywide, meaning that 1 out of every 100 residents are gang involved[5]. Vallejo is in the top 70 cities in the US when it comes to the number of active gang members [6]. Local NGOs report that youth are increasingly affiliated w/ gangs at younger ages. Gang activities (murder, extortion, drug distribution) are controlled from prison, w/“hierarchies” directing street activities, fueling resistance to police & fear of retaliation[5]
Drugs and Mental Health: Vallejo leads SoCo in SUD hospitalizations (312/ per 10K) [7]. Individuals w/ diagnosed SUD have up to 10x higher risk of perpetrating violence compared to general public [8]. Mental health disorders increase risk of homicide[9]. Between 2019-2021, the 2nd & 3rd leading causes of death in the county for individuals 15-24 was suicide & drug overdose (homicide was #1). Police response to mental health crises often results in criminalization & threatens to undo progress in promoting recovery, & integration[10].
Staffing Crisis:
In 2023, Vallejo declared a public safety emergency due to the VPD staffing crisis. VPD has 82 sworn of 132 authorized officers, marking 50 vacant positions, leading to high call volumes, spikes in crime, excessive overtime, long response times & low morale. VPD officers have the highest workload per officer in CA, responding to 50.93 violent crimes each. VPD’s workload is more than 5x the per-officer workload in Oakland, where approx 700 officers handled 288K calls for service (411 calls per officer Oakland vs 2,258 in VPD)[11]. The staffing crisis & high case load contribute to officer burn out & mental health concerns, and has further impacts on officer actions and community trust. Vallejo accounted for nearly 6% of 2024 serious use-of-force incidents statewide, despite having only 0.3% of CA’s population[12]. Research shows rebuilding trust in communities of color requires 5–10 years of consistent engagement[13].
1.3: Violence prevention services in Vallejo are reactive, short-term, siloed & lack unified court, hospital or NGO tracking. The primary service gaps are (1) Lack of Programs Using Credible Messengers and Intervention Models; & (2) lack of coordinated case management & CVI infrastructure.
In 2018, the City launched a credible messenger program, but the City & NGO could not reach agreement to continue the program & it ended in 2021. Since that time homicides have risen as much as 20% year-over- year (2021–2022) & hit a 3-year high in 2024. Planning for hospital-based violence intervention (HVIP) began under FY21 BCJI funding, & Cohort 4 CalVIP enabled planning for HVIP services, but without continued support,
the program will cease. There are 10+ NGOs working to address violence in Vallejo, & many individually show client success, but there is no formal infrastructure coordination-- for referrals across NGOs, coordinated case management, or data sharing.
Project Description
2: VPD seeks to address gun violence through VISION’s case management model that minimizes silos & sustains engagement, w/targeted outreach, trauma-informed care & community partnerships. VISION incorporates evidence-based interventions & lessons learned from initial programs (prior BCJI & CalVIP funding)
to reduce violence, promote health & safety &
rebuild trust w/police. While VPD has advanced CVI strategies, funding is required to calibrate programming & achieve long-term systemic change.
Core NGO partner the Center for Urban Excellence (CUE) will be the community “face” of much of the program and client services, which will use Vallejo’s Thrive Resource Hub as a primary program venue.
2.1: VISION’s 4 pillars- Prevention, Intervention, Accountability, Healing- provide: Focused Deterrence strategies identify/engage individuals at risk of gun violence; Street Outreach/Credible Messenger Engagement using the CURE Violence model mediate conflict, prevent retaliation & connect persons to services; Hospital-Based Violence Intervention Programming (HVIP) has bedside engagement & post-discharge case management; Wraparound Case Management offering housing navigation, job training, harm reduction & behavioral health referrals; Peer Support Healing/Resiliency Programs w/ culturally competent services & art therapy. Elements, informed by national research showing a reduction in shootings by up to 60% [14], to reduce victimization & perpetration.
Participant Identification/Engagement: Participants age 18-64 referred through: 1) Police arrest data/officer input; 2) HVIP engaging survivors hospitalized at Kaiser Vallejo. Participants in HVIPs show 50%+ lower reinjury rates [15]; 3) Street outreach in hotspots.; 4) Court, school, NGO, community & family; 5) Community canvassing & public messaging. CUE will assess risk/needs using the Depression Anxiety Stress Scale, SDOH Screener, Casey Life Skills, Conover Online Suite & SMART Goal Planning. Participants receive individualized case plans coordinated by Thrive Resource Hub Opportunity Coordinator, behavioral health screening, housing, food, safety, employment & healthcare needs, independent living readiness & life skill development. Coordinator gives referrals to community resources & workforce case management.
Proposed Interventions: Overarching Case Management Services - CUE Outreach Specialist (case manager) for each participant: weekly sessions w/ SMART goal planning, barrier removal (housing, transportation, basic needs), behavioral health (referrals for more intensive treatment based on need - see Mental Health) & job readiness via workforce partners. HVIP:
Participants to receive above services & paired w/ an Intervention Specialist w/lived experience of gun violence, incarceration & trauma to use CUE’s proven “Caught in the Crossfire” approach: 1) Immediate bedside outreach after stabilization to assess retaliation risk & introduce services; 2) Risk assessment/Safety Planning identifies risk, retaliation cycles & personalized follow-up strategies; 3) Referral to sustained case management (home visits, community wraparound services); 4) Peer mentoring by staff w/ lived experience. Outreach & Intervention Specialists will be trained in crisis response, community engagement, confidentiality &
trauma-informed care. Sustained follow-up will address the social determinants of violence in the vulnerable post-injury months.
Participant Mental Health Response: CUE will connect participants to its Fostering Resilience Trauma-Informed Care series w/ resources, social/emotional communication & coping strategies, and art therapy through the Community Resilience Model. Peer-led education on substance use, mental health & emotional regulation will be coupled w/referrals to culturally aligned behavioral health & recovery services. CUE linkages for therapy, health treatment, SUD treatment & Medi-Cal/no-cost alternatives via Kaiser’s Unite Us Closed Loop Referral System. Participants will receive referrals to CVI Network partners for basic needs, housing support, job pathways, SUD & licensed therapists for mental health treatment.
CUE’s Opportunity Coordinator helps participants identify health coverage, complete Medi-Cal application, & research no-cost service options for ineligible participants.
Participant Workforce Training & Job Placement: CUE will provide the Conover Online Work Readiness Suite, a 12-16 week workforce readiness & job placement program embedded healing-centered approach. Program includes: weekly group workshops, workforce skills & one-on-one case- managed coaching to develop job readiness, w/soft skills training, Individual Employment Plans (IEP), interview preparation & financial literacy. Following training, each will receive industry-specific training. CUE will remain lead coordinator to anchor participants in a coordinated pathway, including direct hire or entry-level employment, high school equivalency & community college course navigation, paid work experience for up to 12 weeks, apprenticeships, small business entrepreneurship incubation & technical assistance. Partnerships include technical schools, unions, community college & employer partners coordinated through WIOA.
By aligning CUE’s culturally competent workforce pipeline w/WIOA & industry-recognized credentialing, VISION can connect high-barrier participants to paid work experience & employment, w/ retention support.
CUE case managers will help navigate “second-chance employers” & tailor job placement to industries receptive to applicants w/records (e.g., trades, transportation, culinary, entrepreneurship). Upon graduation, participants move directly into permanent paid internships, apprenticeships or entry- level employment, followed by monthly coaching & support for 6 months after placement for stability, career advancement & issue support. Those not yet job-ready may enter paid transitional work for 12 more weeks. At least 85% of CUE participants completed work readiness training, w/70% accessing paid internships/employment within 6 months. Graduates retain access to the Thrive Resource Hub for workshops, networking, supervisory roles & resource referrals.
Officer Mental Health & Wellness to Improve Community Relations: VPD officers respond to high volumes of violent crime, contributing to chronic stress, burnout & reduced wellness, which compromises resident & officer safety[16]. While the primary target population for CalVIP-funded services is community members at highest risk of gun violence, law enforcement partners are integral to effective intervention, conflict mediation & trust. To ensure officers working alongside NGO outreach teams can provide trauma-informed service, VPD will integrate wellness support to objectives.
With partner Restoration First Responder Network, VPD will implement clinician-embedded services, individual counseling, peer mentoring & structured incident debriefs for sworn officers. By shifting internal culture
toward wellness & transparency, VPD will strengthen its capacity for problem-solving, de-escalation & partnership-building, key principles of sustainable, community-driven policing.
2.2: Focused deterrence: Focused deterrence reduces violence that emanates from group-based conflicts, street drug markets or individual repeat offenders[17]. The New Orleans Group Violence Reduction Strategy focused deterrence program showed a 32% decrease in gang-related homicides & a 17% decrease in homicides[18]. HVIP: CUE’s HVIP “Caught in the Crossfire” program found participants were 70% less likely to be arrested & 60% less likely to have criminal justice involvement within 6 months[19]. HVIP clients had 5% reinjury vs. 36% in controls; another CA HVIP program showed a drop from 16% to 4.5%[20]. The Violence Intervention Program at Baltimore’s University of MD Medical Center showed 75% reduction in violent criminal activity among program participants over 3 years[21]. Case Management: Case management plays a crucial role in CVI programs by providing comprehensive support to individuals involved in/high risk of violence[22]. CVI programs focused on the few who are most connected to local violence cycles are proven to reduce homicides by up to 60%[23]. Since launching its Office of Neighborhood Safety Case Management program in 2007, Richmond CA saw a 71% reduction in gun violence leading to injuries or death[24].
Officer Wellness: Research shows that officer wellness programs reduce burnout, fatigue, depression & PTSD, enabling more consistent, empathetic engagement & improving community relations [25].
2.3: VISION is designed to reduce barriers, sustain long-term participation & provide personalized care. Barriers to Access: Outreach/Intervention Specialists embedded in hotspot crime neighborhoods offer street outreach, HVIP & direct referrals to identify participants. Staff w/lived- experience are granted access in ways traditional institutions/programming are not[26]. Engagement will be flexible & decentralized, including hospital bedside outreach, home visits, community-based meetings & field-based coordination. Participants will interact with partner NGO staff, & go to NGO/non-police sites to receive services, removing potential deterrents to participation related to police-funded prevention programs. Transportation assistance, meals, clothing & cell phones provided as needed to reduce logistical & economic barriers. Sustained Engagement Strategies:
Participants will be assigned to a consistent specialist (15:1 participants per case manager/specialist ratio) for support throughout VISION. Staff will use a strengths-based, client-centered approach w/non-judgmental support & will not disqualify individuals from future re-entry into the program due to relapse, re-incarceration or brief disengagement. Evidence finds policies that allow for multiple attempts at program engagement, even after relapse or re-incarceration, are beneficial & aligned w/best practices for promoting successful community reintegration[27]. Weekly check-ins, peer support groups, flexible communication (phone, text, in-person) & monthly team meetings are designed to ensure each participant receives services.
VISION to hand-offs to continued voluntary services upon completion (housing, workforce, behavioral/mental health).
Tailored Services: CUE’s comprehensive intake/needs assessment process (see above) identifies participants' individual risk levels, immediate needs (housing, health) & longer-term goals (education, employment).
Results guide individualized service plans, updated for progress, preferences & circumstances. Case managers & CVI Network partners & trauma-informed therapists, will deliver tailored services, matching participants’ evolving needs & risk profile.
Confidentiality: Given the sensitive nature of street outreach/credible messenger/HVIP work, CUE will protect all participant information through strict confidentiality protocols to ensure only de-identified, relevant data is shared w/VPD, fostering trust with participants, & safeguarding them from potential harm/retaliation or unintended legal consequences.
2.4: See Attached Work Plan.
Project
Organizational
Capacity and
Coordination
3: VPD will serve as project lead, overseeing all components & partner collaboration. VPD will dedicate 0.20 FTE Program Manager to manage daily communications, administration & subcontracts, reporting to a Program Director Captain (0.08 FTE). A 0.10 FTE Analyst will provide administrative support & serve as Financial Officer for invoicing, contracts & compliance.
3.1: VPD has successfully recently administered over $7M in state & federal grants including COPS Hiring & CIT, BCJI, Federal Community Projects, BSCC Prop 47 & CalVIP, BHJIS Mental Health Justice Initiative & BJA Connect & Protect. VPD’s Prop 47 grant- Project HOME- launched a collaboration w/housing/diversionary services w/partners led by peers w/lived experience, connecting over 100 individuals to case management, education, employment & housing. VPD has experience w/ NGO subcontracts, community policing & violence reduction strategies, including “Operation PEACE,” & is a BJA National Public Safety Partnership awardee. Prior CalVIP funds reopened a community center in a hotspot neighborhood for afterschool & CVI services & launched diversion programming linking young adults to job training. VPD won Byrne SCIP funds for IHART community mental health, aligned w/ VISION goals. Vallejo uses RFQs to identify, vet & select qualified partners & consultants w/proven experience. VPD uses evaluators to measure outcomes & apply lessons learned. A grant management consultant will establish time/effort, deliverables & reporting metrics. As lead, VPD will hold weekly team and monthly partner progress meetings, using deliverable-based contracts. VPD responsibilities include coordinating 10 new referral partnerships, leading community engagement, ensuring deliverables meet goals, quarterly reports & City finance coordination. To sustain VISION, the City & VPD are committed to integrating successful program elements into its public safety & community health budgets. Diversified funding through federal, state & regional competitive grants (e.g., BJA, OVC) & policy commitments from City leadership, including prioritizing CVI strategies in future budget cycles, will embed VISION as a permanent, citywide initiative.
Operating in Vallejo since 2016, CUE serves youth & young adults impacted by violence, incarceration & systemic inequities. Staffing:
0.15FTE Executive Director; 0.4FTE Chief of Public Health & Safety;
0.4FTE Outreach Specialist (case management, HVIP oversight, reporting);
0.4FTE Intervention Specialist (case management, mentor); 0.4FTE Outreach Specialist (community engagement, street outreach, HVIP);
0.4FTE Opportunity Coordinator; 1.0FTE Administrative Assistant..
3.2: VPD’s CVI efforts emphasize non-enforcement, culturally relevant services led by partners & people w/lived experience. BCJI & CalVIP collaborations provided trauma-informed care training to officers for respectful engagement w/ victims, system-impacted individuals & families.
The IHART mobile crisis program pairs licensed clinicians w/peer support specialists for field-based, trauma-informed response, de-escalation & follow-up care. Annual VPD Crisis Intervention Team (CIT) training strengthens responses to individuals in crisis, reducing escalation risk.
VPD leadership participates in community town halls & meetings in areas most impacted by violence. VPD’s 18-member Chief’s Advisory Board fosters police legitimacy, provides residents w/direct access to decision- makers & opportunities to clarify program goals & resources. VISION culturally relevant practices include: employing credible messengers; delivering services in non-enforcement settings; integrating harm reduction; offering multilingual communication; & incorporating peer-led healing circles, expressive arts & culturally aligned mental health supports.
CUE’s staff reflect the community, w/ many having lived experience of gun violence, incarceration, & trauma as trusted messengers, delivering high- touch case management, conflict resolution, mentorship & opportunity pathways. Leadership & governance center system-impacted individuals, community-led & trusted services.
3.3: VPD maintains an annual training program for officers in crisis intervention/de-escalation, emotional survival, use-of-force decision- making, emergency vehicle operation & ethical policing/peer accountability.
VPD staff (sworn & civilian) receive living wages & access to mental health counseling, peer support & critical incident debriefing. Community engagement/non-enforcement events guide leadership. CUE has served 350+ youth &
families, achieving a 100% credential attainment rate & a 60% sustained employment rate post-program. In 2025, CUE hired Dr.
Dionne Carter as Chief of Public Health & Safety to lead its new Public Health & Safety Department. This department strengthens CUE’s capacity to deliver trauma-informed, healing-engaged strategies to support individuals/families impacted by interpersonal &/or community gun violence.
CUE frontline staff training includes the Fostering Resilience Trauma- Informed Care series (100+ families engaged). At least 75% of youth/families in case management report increased feelings of support, safety & resource access. Staff receive quarterly professional development on trauma-informed engagement, safety planning, conflict de- escalation & self-regulation. Hires complete onboarding, prioritizing staff wellbeing through competitive wages, flexible schedules, access to licensed mental health therapists, self-care stipends, wellness retreats & reflective practice sessions. Burnout & morale assessments inform workload adjustments, fostering low turnover at CUE. Due to the nature of street outreach/CVI/HVIP work, VPD requests to be considered for the supplemental mental health set-aside funds to support CUE’s frontline staff providing direct services to the target population.
3.4: VISION is designed to enhance coordination among existing CVI & prevention efforts for strategically aligned, community-driven & non- duplicative services. VPD oversees the multidisciplinary CVI Network composed of local government, NGOs & health/education/justice stakeholders. Through monthly CVI Network meetings, VISION will promote
cross-sector coordination, data sharing & partner implementation w/ fidelity. To avoid duplication of services, VPD & CUE will maintain a centralized referral & tracking system, jointly managed by VPD Project Coordinator & CUE. VISION’s strategy strengthens existing CVI efforts & ensures services are not siloed to maximize impact of CalVIP investments & sustain long-term violence reduction in Vallejo.
Project Data
Collection And
Evaluation
4.1:
Evaluation of VISION will be led by an independent evaluator w/demonstrated expertise in CVI, HVIP, & BSCC grant compliance & will be selected through Vallejo’s formal RFQ process to ensure transparency & compliance w/ procurement requirements. Evaluator, w/VPD & partners, will design & implement a robust monitoring framework to include researching evidence-based CVI strategies, assessing threats to local public health/safety & measurement of program outcomes while scanning for emerging practices to inform future implementation. During start-up, VPD, working w/the CVI Network, CUE, grant management consultant & evaluators, will: 1) Develop a formal timeline, reporting schedule & evaluation plan aligning w/CalVIP’s evaluation requirements, capturing both process & outcome measures; 2) Establish shared expectations, protocols, responsibilities for data collection, reporting & phase monitoring (start-up, implementation, service delivery & post-project evaluation). VPD Project Manager will serve as primary point of contact for data collection & reporting, supported by CUE’s Program Manager & grant management consultant who will assist w/ coordination, data collection & comprehensive reporting. Together, this team will ensure compliance w/BSCC reporting requirements, accuracy of data & program goal alignment. External evaluator will provide objective analysis, identify trends & recommend adjustments to improve outcomes. Start Up: 1) Convene VPD, CUE, CVI Network, grant management consultant & evaluator to finalize the evaluation plan, reporting schedule & partner protocols; 2) Establish baseline data for measurable objectives using crime data, call-for-service records, U.S. Census & socio-economic indicators; 3) Develop & pilot a community needs assessment survey. Implementation: 1) Track process & output indicators from Work Plan including program launches (case management, HVIP), # participants served, referrals & partner engagement; 2) Monitor service delivery quality through participant satisfaction surveys/partner feedback forms; 3) Monthly data review meetings to assess progress/identify early adjustments. Service Delivery:
1) Collect ongoing data on participant outcomes such as changes in housing stability, employment, education, behavioral health engagement & recidivism; 2) Monitor violence reduction metrics in target areas; 3) Conduct interviews & focus groups w/residents, business owners & service providers to capture qualitative measures of trust, safety, & program effectiveness. Post-Delivery Evaluation: 1) Compile cumulative data & trend analysis into a comprehensive three-year final evaluation report within 6 months of Year 4; 2) Share findings w/CVI Network, community stakeholders & BSCC to inform sustainability & replication strategies.
4.2: Evaluator, in collaboration w/VPD & CUE, will establish standardized data collection protocols & tools for all partners, including intake forms, service tracking logs & follow-up assessment templates. Data sources will include case management records, police incident data, hospital injury
data, workforce placement records & participant/community surveys. CUE will track demographics, service utilization, & outcomes through CalJOBS, Cal-E Grants, & Kaiser Permanente Unite Us. Hospital HVIP data, behavioral health service engagement & workforce/education outcomes will be obtained through formal MOUs or data-sharing agreements. To protect participant safety & privacy, all tracking will use secure, encrypted systems & any information shared w/ VPD or other partners will be limited to de- identified data necessary for BSCC/outcome reporting, ensuring participants are not placed at additional risk. Monthly data uploads to a secure, cloud-based system will allow real-time monitoring of progress toward the Project Work Plan objectives & assess both process & outcome measures. Quarterly data reviews w/ the full project team will identify trends, address gaps & adjust strategies as needed. If data from outside entities (e.g., hospitals, workforce agencies, courts) is required, the City will execute data-sharing agreements in compliance w/ HIPAA & other applicable laws. The final Local Evaluation Report will analyze pre/post trends in shootings, homicides, recidivism & participant outcomes, providing BSCC w/a clear measure of VISION’s impact on reducing community gun violence & improving community public safety & trust.
OPTIONAL:
Bibliography
1. US Census Bureau. “American Community Survey, 2023 1-Year Estimates: Poverty Status in the Past 12 Months.”
2. NeighborhoodScout, 2022.
3. Solano County Sheriff, 2025.
4. City of Vallejo Police Department, 2025.
5. International Association of Chiefs of Police, 2021.
6. National Gang Center. “Prevalence of Gang Problems.” Office of Justice Programs, DOJ.
7. Weiss AJ, et al. Trends in ED Visits Involving Mental & Substance Use Disorders. AHRQ.
8. Zhong S, et al. “Drug Use Disorders and Violence.” Epidemiologic Reviews, 2020.
9. Ghiasi N, et al. “Psychiatric Illness and Criminality.” StatPearls, 2023.
10. National Institute for Public Health. “The Urgency for Alternatives to Law Enforcement in Crisis Response.” Public Health Reports, 2022.
11. Oakland Report, Apr. 16, 2025.
12. Use of Force Incident Reporting 2024. CA DOJ, July 2025.
13.Tran TPT. “Building Trust for Community-Engaged Research.” JPRM, 2025.
14. Center for American Progress. “Hospital-Based Intervention Programs Reduce Violence and Save Money.” Aug. 4, 2022.
15. Corbin TJ, et al. “Healing Hurt People HVIP Participation.” JACEP Open, July 24, 2025.
16. Singletary G. “Law Enforcement and Mental Health: The Limpid Threat of Burnout.” J Exp Criminol, 2024.
17. Braga AA, et al. "The Effects of Focused Deterrence Strategies on Crime." J Res Crime Delinq, 2012.
18. City of New Orleans. NOLA FOR LIFE Progress Report, 2016.
19. National Gang Center. “Caught in the Crossfire (Oakland).” Penn State University.
20. Webster DW. “Effects of Hospital-Based Violence Intervention Programs.” Ann Am Acad Polit Soc Sci, 2022.
21. National League of Cities. Hospital-Based Violence Intervention:
Baltimore, MD Case Study, 2024.
22. Buggs S, et al. Implementing Outreach-Based CVI Programs. LISC, Sept. 2022.
23. Center for American Progress. Community-Based Violence Interventions, June 3, 2022.
24. Advance Peace, 2017.
25. Labriola MM, et al. Research Agenda to Support Mental Health & Wellness Programs for First Responders. RAND, 2025.
26. Lansing AE. “Building Trust: Leadership Reflections on Community- Based Health Initiatives.” BMC Public Health, 2023.
27. Taylor E, Zars J, et al. “Community Reentry Program Characteristics.” J Correctional Education, 2024.
Project Budget Attachment (Attachment A)
FINAL_VPD_CalVIP_VISION_-Cohort-5-Budget-Attachment.xlsx
Project Budget and
Budget Narrative
Instructions
Applicants are required to submit a Project Budget and Budget Narrative (Budget Attachment). The Budget Attachment will be rated as Rating Factor, Section 5.
The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Project Budget and Budget Narrative Excel document. The Project Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand- alone Excel document on the BSCC Website here: CalVIP Grant.
SECTION V - OTHER
MANDATORY
ATTACHMENTS
This section lists the attachments that must be uploaded at the time of submission (in addition to the Project Budget).
Required forms for
completion and uploading are located on the BSCC CalVIP Website here:
CalVIP Grant CalVIP Cohort 5 Project Work Plan (RFP Attachment B) CalVIP Cohort 5 Criteria and Assurance for NGOs and Independent Contractors that Receive BSCC Grant Funds as a Subcontractor (RFP Attachment C) CalVIP Cohort 5
Certification of Compliance with BSCC
Policies on Debarment, Fraud, Theft, and Embezzlement (RFP Attachment D) CalVIP Cohort 5
Governing Board Resolution or Signing Authority
Documentation (RFP Attachment Sample E)
Project Work Plan (Attachment B)
VPD_ATTACHMENT-B-CalVIP-Cohort-5-Project-Work-Plan.docx.pdf Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Funds as a Subcontractor (Attachment C)
Attachment_C_VPD_CalVIP.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Attachment D)
Attachment_D_-_VPD_CalVIP.pdf
OPTIONAL:
Governing Board
Resolution or Signing
Authority
Documentation
(Attachment E)
Attachment B: Project Work Plan - The City of Vallejo Police Department REQUIRED ATTACHMENT: You will be prompted to upload this document to the BSCC Submittable Application Portal. Instructions: Applicants must complete a Project Work Plan using the format below. Provided goals and objectives must have a clear relationship
to
the
need
and
intent
of
the
grant.
The
Project
Work
Plan
must
attempt
to
identify
activities/services
and
estimate
timelines
for
the
entire
grant
term.
A
minimum
of
one
goal
and
corresponding
objectives
must
be
identified.
Completed
plans
should
identify:
1. the project’s top goals and objectives. 2. how the goal(s) will be achieved in terms of the activities/services, responsible staff/partners, and the timelines. 3. a list of the data elements to be collected.
(1) Goal: > Reduce gun violence, victimization, and retaliatory behaviors/re-victimization in Vallejo by 10% through trauma-informed outreach, intervention, and coordinated service delivery targeting individuals at highest risk of involvement in violence in hotspot neighborhoods. Objectives (A., B., etc.) A. Identify and enroll 70 high-risk individuals annually in VISION iCVI program through street outreach, hospital referrals, and focused deterrence B. Provide individualized case management and service navigation to enrolled participants, addressing housing, employment, behavioral health, and reentry needs C. 75% of those receiving case management receive referrals to at minimum three barrier-reducing services D. 80% of those receiving job training are placed into employment pathways within 12 months of program exit E. 60% of those receiving housing assistance secure permanent housing within 12 months of program exit F. 80% of hospital-based referrals will not re-offend or retaliate within 12 months of program exit G. 90% of hospital-based referrals will not be revictimized within 12 months of program exit H. Provide resources and referrals for family members and loved ones impacted by gun and/or gang violence I. Establish 10 additional trusted community-based partners to deliver wraparound services, participate in CVI Network, and support sustained engagement Project activities/services that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date 1. Finalize key partner MOU and agreements 2. Conduct police-driven referrals using arrest/crime data 3. Implement bedside outreach at Kaiser Vallejo (HVIP) 4. Conduct street outreach in high-crime neighborhoods 5. Administer Depression Anxiety Stress Scale, SDOH Screener, Casey Life Skills Assessment, Conover Suite, and SMART Goal Tool 6. Develop individualized case management plans within 72 hours 7. Assign Thrive Opportunity Coordinator to each participant 8. Receive and act on community/court/probation referrals 9. Host 12 community forums and canvassing in hotspot areas
1. VPD Program Manager 2. VPD Grant Director, Program Manager, VPD Analyst 3. CUE Program Manager/Specialists 4. CUE Program Manager/Specialists 5. CUE Program Manager/Specialists
1. 1/1/26 2. 2/15/26 3. 2/15/26 4. 2/15/26 5. 2/15/26 6. 2/15/26 7. 2/15/26 8. 2/15/26 9. 2/15/26 10. 2/15/26
1. 2/15/26 2. 12/31/28 3. 12/31/28 4. 12/31/28 5. 12/31/28 6. 12/31/28 7. 12/31/28 8. 12/31/28 9. 12/31/28 10. 12/31/28
10. Host 12 CVI Network Meeting 11. Finalize/execute MOUs with new partners throughout project
6. CUE Program Manager/Specialists 7. CUE Program Manager 8. VPD, CUE 9. VPD, CUE 10. VPD, CUE 11. VPD
11. 2/15/26 11. 12/31/28
List the data elements that will be used to measure the extent to which the goal and its objectives are achieved. See Appendix E for the definition of a data element. ● Number of participants enrolled (unduplicated) ● Referral source (hospital, street outreach, police) ● Risk level (from initial assessment) ● Services provided (e.g., mental health, housing, employment) ● Retention/length of engagement ● Incidents of re-arrest or victimization during program term ● Participant feedback/satisfaction ● Case plan completion or milestones met (2) Goal: > Strengthen community trust and police legitimacy through collaborative violence prevention strategies and community engagement, improving community satisfaction/relations by 5% Objectives (A., B., etc.) A. Increase visibility of non-enforcement VPD engagement in neighborhoods impacted by violence through CVI Network. B. Increase non-enforcement police activities in hotspot communities by 20%. C. Facilitate outreach efforts with credible messengers to reduce fear and promote resource access. D. Implement consistent community updates on violence prevention efforts and program outcomes. E. Provide mental health support and critical incident debriefing support for VPD officers and families. F. Increase officer participation in community outreach activities coordinated with CUE and CVI Network partners by 85%. Project activities/services that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date 1. Hold 12 community forums/canvassing to raise awareness of available non-enforcement services. 2. Establish non-enforcement community engagement calendar tied to hotspots. 3. Ensure services are accessed outside of traditional police settings (CUE Thrive Resource Hub). 4. Track and promote officer involvement in wellness checks, school visits, and service referrals (not enforcement). 5. Host quarterly community forums or town halls to share data, impact, and hear concerns. 6. Post program impact summaries and personal success stories on social media and VPD/CUE websites quarterly.
1. VPD, CUE, Community Partners 2. VPD Program Manager 3. VPD Grant Director, CUE Opportunity Coordinator 4. VPD Program Manager, Grant Director 5. VPD, Community Partners 6. VPD Program Manager 7. VPD Program Manager 8. Restoration First Responder Network Counselors
1. 4/1/26 2. 4/1/26 3. 2/15/26 4. 2/15/26 5. 2/15/26 6. 2/15/26 7. 11/15/27 8. 1/1/28 9. 1/1/28 10. 1/1/28
1. 12/31/28 2. 12/31/28 3. 12/31/28 4. 12/31/28 5. 12/31/28 6. 12/31/28 7. 1/1/28 8. 12/31/28 9. 12/31/28 10. 12/31/28
7. Finalize MOU/agreements with Restoration First Responder Network to integrate officer mental health and culture in VPD for Y3. 8. Offer incident debriefs and ongoing counseling to officers with 75% participation. 9. Facilitate 4 peer mentoring groups and wellness training sessions for VPD staff. 10. Host 4 family support sessions and provide referrals to trauma-informed therapists.
9. Restoration First Responder Network Counselors 10. Restoration First Responder Network List the data elements that will be used to measure the extent to which the goal and its objectives are achieved. See Appendix E for the definition of a data element. > ● Number of community events or listening sessions held ● Number of community members engaged per event (attendance logs, sign-in sheets) ● Pre- and post-event community trust survey results ● Number of joint outreach contacts between VPD and NGO partners ● Feedback from participants on perceptions of safety and police legitimacy ● Outreach materials distributed (flyers, resource guides, progress reports) ● Number of neighborhoods engaged (mapped by district or zip code) ● Enrollment data on officer mental health participation ● Officer feedback on mental health support, follow-up enrollment
(3) Goal: > Build long-term sustainability and data-driven program accountability for Vallejo VISION. Objectives (A., B., etc.) A. Establish long-term data-sharing protocols and outcome tracking across NGO partnerships, including centralized referral and tracking systems B. Conduct monthly CVI Network stakeholder meetings to discuss program effectiveness and use findings to inform continuous improvement C. Develop strategic long-term funding plan to identify funding sources to support CVI efforts post-project period Project activities/services that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date 1. Develop shared data protocol and MOU outlining confidentiality, access, and roles with key partner and additional partners over project period 2. Finalize MOU/agreement with independent evaluator, identify data tracking/monitoring roles and responsibilities 3. Research factors contributing to violence/mistrust of police 4. Launch centralized case tracking platform to record participant progress and referrals 5. Train CUE staff standardized screening and reporting tools (e.g., DASS, SDOH Screener, Conover Suite) 6. Hold 12 CVI Network roundtables to discuss program effectiveness
1. VPD Grant Director, Program Manager 2. VPD Program Manager, Evaluator, Grant Management 3. VPD, Evaluator 4. CUE Project Manager, Evaluator, VPD Program Manager, Grant Management 5. CUE Executive Director 6. VPD, CUE, Evaluator
1. 1/1/26 2. 1/1/26 3. 2/15/26 4. 2/15/26 5. 2/15/26 6. 7/1/26 7. 7/1/26 8. 7/1/26 9. 1/1/27 10. 7/1/27
1. 2/16/26 2. 2/16/26 3. 12/31/28 4. 12/31/28 5. 12/31/28 6. 12/31/28 7. 12/31/28 8. 12/31/28 9. 7/1/27 10. 10/1/27
7. Review participant outcome data, engagement trends, and community feedback at each meeting 8. Document meeting minutes and agreed-upon adjustments for grant compliance and transparency 9. Develop sustainability plan with input from VPD, CUE, City leadership, and CVI Network 10. Conduct funding landscape analysis to identify federal, state, local, and private grant opportunities 11. Develop multi-year CVI funding strategy that includes diversified revenue (e.g., VOCA, Medicaid billing, BSCC, local tax revenue) 12. Develop and finalize Final Evaluation Report
7. Evaluator, VPD Program Manager, Grant Management 8. VPD Program Manager 9. Grant Management, VPD 10. VPD, Grant Management 11. VPD, Grant Management 12. Evaluator
11. 10/1/27 12. 1/1/29
11. 6/1/28 12. 6/1/29
List the data elements that will be used to measure the extent to which the goal and its objectives are achieved. See Appendix E for the definition of a data element. ● Number and type of data points tracked by each partner ● Consistency of partner reporting (e.g., % of partners submitting monthly data) ● Number of evaluation reports or summary briefs generated ● Outcome indicators tracked (e.g., service completion, re-engagement rates) ● Recommendations implemented as a result of evaluation findings ● List of external funding opportunities identified and pursued ● Letters of support or MOUs secured for future funding ● Progress toward sustainability benchmarks (e.g., % of funding gap closed) ● Meeting minutes from CVI Network monthly meetings and recommendations
Grant Funds
$256,130
$0
$279,560
$0
$1,199,853
$0
$0
$260,331
$1,995,873
Grant Funds
$121,027
$86,213
$48,889
$0
$0
$0
$0
$0
$256,130
2026 California Violence Intervention & Prevention (CalVIP) Grant - Project Budget and Budget Narrative Name of Applicant:
Contract Term: January 1, 2026 - June 30, 2029
Important: This is not an annual budget. Applicants s hould develop a budget to cover the entire 42-month contract term.
CITY & COUNTY APPLICANTS - IMPORTANT - PLEASE READ:
* There is a mandatory 50% pass-through requirement for City and County Applicants. Be sure to denote these funds clearly in the budget table.
Authorizing statute requires that all city and county grantees pass through at least 50 percent (50%) of the grant funds they receive to one or more of the following; •Non-governmental, community-based organizations (show these funds in the NGO Subcontractors line item) •Public agencies that are not law enforcement whose primary mission is violence prevention or community safety (show these funds in the Public Agency Subcontracts line item •Tribal governments (show these funds in the NGO Subcontractors line item) Note: The top table (Budget Line Items) will auto-populate based on the information entered in the sections below.
Budget Line Item
1. Salaries and Benefits
2. Services and Supplies
3. Professional Services/Independent Contractors
4. Public Agency Subcontractors
5. Non-Governmental Organization (NGO) Subcontractors Providing Direct Services
6. Equipment/Fixed Assets
7. Other (Travel, Staff Training, etc.)
8. Indirect Costs
TOTAL
1a. Salaries and Benefits
Position Title
(Show as either % FTE or Hourly Rate) & Benefits
Captain Sanjay Ramrakha .08 FTE at $19.507.82/month x 12 months = $18,726.54 + benefits @ 105% = $19,662.87
Claudia Williams .2 FTE x $10,576.33/month x 12 months = $25,383.19 + benefits @ 7.74% = $1,964.66
Awab Manzoor .1 FTE x $11,396.68/month x 12 months = $13,676.02 + benefits @ 7.74% = $1,058.52
TOTAL
1b. Salaries and Benefits Narrative: Provide a brief description for each position that addresses their role on the grant project.
Deputy Chief Sanjay Ramrakha - $121,027
Deputy Chief Ramrakha will serve as Program Director of VISION and provide oversight & leadership to ensure the project's successful implementation and operation.
Y1: .08 FTE at $19.507.82/month x 12 months = $18,726.54 annual salary Y1 Benefits: 105% x $18,726.54 = $19,662.87
Total Cost Y1: $18,726.54 + $19,662.87 = $38,389.41
Y2: .08 FTE at $20,483.21/month x 12 months = $19,663.89 annual salary Y2 Benefits: 105% x $19,663.89 = $20,647.08
Total Cost Y2: $19,663.89 + $20,647.08 = $40,310.97
Y3: .08 FTE at $21,507.37/month x 12 months = $20,647.08 Y3 Benefits: 105% x $20,647.08 = $21,679.43
Total Cost Y3: $20,647.08 + $21,679.43 = $42,326.51
Total Cost: (Y1) $38,389.41 + (Y2) $40,310.97 + (Y3) $42,326.51 = $121,026.89 Claudia Williams - $86,213.20
The Program Manager will manage day-to-day communications between VPD & partners, administrative & subcontracting responsibilities to ensure successful project delivery and implementation.
Y1: .2 FTE x $10,576.33/month x 12 months = $25,383.19
Y1 Benefits: 7.74% x $25,383.19 = $1,964.66
Total Cost Y1: $25,383.19 + $1,964.66 = $27,347.85
Y2: .2 FTE x $11,105.15/month x 12 months = $26,652.36
Y2 Benefits: 7.74% x $26,652.36 = $2062.89
Total Cost Y2: $26,652.36 + $2062.89 = $28,715.25
Y3: .2 FTE x 11,660.40/month x 12 months = $27,984.96
Y3 Benefits: 7.74% $27,984.96 = $2,166.04
Total Cost Y3: $27,984.96 + $2,166.04 = $30,150.10
Total Cost: (Y1) $27,347.85 + (Y2) $28,715.25 + (Y3) $30,150.10 = $86,213.20 Awab Manzoor - $48,889.40
The Analyst will provide support to the Program Manager with administrative tasks & serve as Financial Officer (i.e. partner invoicing, contracts, & compliance).
Y1: .1 FTE x $11,396.68/month x 12 months = $13,676.02
Y1 Benefits: 7.74% x $13,676.02 = $1,058.52
Total Cost Y1: $13,676.02 + $1,058.52 = $14,734.54
Y2: .1 FTE $12,564.84/month x 12 = $15,077.81
Y2 Benefits: 7.74% x %15,077.81 = $1,167.02
Total Cost Y2: $15,077.81 + $1,167.02 = $16,244.83
Y3: .1 FTE x $13,852.74/month x 12 months = $16,623.39
Y3 Benefits: 7.74% x $16,623.39 = $1,286.64
Total Cost Y3: $16,623.39 + $1,286.64 = $17,910.03
Total Cost: (Y1) $14,734.54 + (Y2) $16,244.83 + (Y3) $17,910.03 = $48,889.40
Grant Funds
$50,000
$0
$0
$0
$0
$0
$0
$0
$0
Name of Professional Service(s) Grant Funds
$126,000
$100,000
$53,560
$0
$279,560
Grant Funds
$0
$0
$0
$0
Grant Funds
$1,199,853
$0
$0
$0
$0
$0
$1,199,853
2a. Services and Supplies
Name of Services or Supplies Calculation for Expenditure Example: Supportive Services (e.g., bus passes, gas cards, hygiene items) $500 x 100 clients TOTAL
4b. Public Agency Subcontracts Narrative: List each public agency that will receive grant funds. Provide a brief description of the services that will be provided.
Enter narrative here. You may expand cell height if needed.
TOTAL
2b. Services and Supplies Narrative: Provide a brief description for each item that explains how it will be used toward fulfilling grant objectives.
Enter narrative here. You may expand cell height if needed. 3a. Professional Services/Independent Contractors
Calculation for Expenditure
Grant Management Grant Management Services covering 36-month service delivery period Evaluation & Data Evaluation and Data Collection Services covering 36-month service delivery period
Restoration First Responder Network Profesional Counseling Support for Officers TOTAL
3b. Professional Services/Indpendent Contractors Narrative: List each Professional Services subcontractor or independent contractor (includes evaluators, accountants, bookkeppers, grants management, training, technical assistance, etc.). Provide a brief description of the services that will be provided. 5b. NGO Subcontractors Narrative: List each NGO subcontractor that will be providing direct client-centered services. Provide a brief description of the services that will be provided.
Grant Management (Capitol Advocacy Partners) - $126,000 4a. Public Agency Subcontracts
Name and Description Calculation for Expense
5a. Non-Governmental Organization (NGO) Subcontractors Providing Direct Services Name and Description Calculation for Expenditure
Center for Urban Excellence (CUE) Mental Health Assessment, Referall, and Case Management covering 36- month service delivery period
TOTAL
Description of Equipment/Fixed Asset Grant Funds
$0
$0
$0
$0
$0
$0
$0
Grant Funds
$0
$0
$0
$0
$0
$0
Grant Funds
$260,331
$260,331
$347,108
Calculation for Expense
TOTAL
6b. Equipment/Fixed Assets Narrative:
List any equipment or fixed assets that will be purchased with grant funds and provide a brief description of each item that explains how it will be used toward fulfilling grant objectives.
Enter narrative here. You may expand cell height if needed. 7a. Other (Travel, Staff Training, etc.)
Description Calculation for Expense
TOTAL
7b. Other (Travel, Staff Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for at least two 2-day trips to Sacramento for 3-5 key grant team members.
Enter narrative here. You may expand cell height if needed. 8a. Indirect Costs
Indirect costs may be charged to grant funds by choosing either Option 1) or 2) listed below:
1) Indirect costs will be charged as 15% of total direct costs, less equipment. Applicable if the organization does not have a federally approved indirect cost rate.
If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs will be charged up to 20% of total direct costs, less equipment. Applicable if the organization has a federally approved indirect cost rate.
Amount claimed may not exceed the organization's federally approved indirect cost rate.
If using Option 2) grant funds allocated to Indirect Costs may not exceed:
Program Manager: Staff wages and benefits- Chief of Public Health and Safety - $202,500 Program manager overseeing Hospital Violence Intervention (HVIP) implementation, attending stakeholder meetings, reporting, CVIN convenings, and case consults. .40 FTE @ 135k Annual Payroll taxes and fringe benefits 25% of total wages. $67,500 yearly salary for 3 years totals $202,500. *FICA- 7.65% x total wages
*SUI- 3.4% x $7000 per employee
*Workers' Compensation Insurance- 2.0% x total wages
*Health Benefits & Employee Wellness Support- (medical/dental/vison).
Direct Service Provider: Staff wages and benefits-Intervention Specialist - $117,000 Providing direct services and case management for HVIP (Tier 1) .40FTE @78k salary Payroll taxes and fringe benefits 25% of total wages. $39,000 yearly salary at .5 FTE for 3 years totals $117,000 *FICA- 7.65% x total wages
*SUI- 3.4% x $7000 per employee
*Workers' Compensation Insurance- 2.0% x total wages
*Health Benefits & Employee Wellness Support- (medical/dental/vison).
Direct Service Provider: Staff wages and benefits-Outreach Specialist - $90,480 Providing outreach support for HVIP and case management for Tier 2-3 participants. .40 FTE @$29/hr for 3 years totals $90,480. Annual salary of $30,160. *FICA- 7.65% x total wages
*SUI- 3.4% x $7000 per employee
*Workers' Compensation Insurance- 2.0% x total wages
*Health Benefits & Employee Wellness Support- (medical/dental/vison) Direct Service Provider: Staff wages and benefits-Opportunity Coordinator - $90,480 CUE Thrive Resource Hub Assessment and referral lead, public benefits and services support, workforce case management. Participants receive individualized case plans coordinated by Thrive Resource Hub Opportunity Coordinator, behavioral health screening, housing, food, safety, employment & healthcare needs, independent living readiness & life skill development. Coordinator gives referrals to community resources & workforce case management. .40 FTE @$29/hr for 3 years totals $90,480. Annual salary of $30,160.
Support Staff: Staff wages and benefits-Administrative Assistant - $37,440 Participant appointment setting, CVI Network communication, program direct service operations and administrative reporting $24/hr @.20 FTE for 3 years totals $37,440. Annual salary of $12,480.
Executive/Senior Leadership: Staff wages and benefits-Executive Director - $53,439 CUE Thrive Resource Hub Manager .15 FTE @95k for 3 years totals $53,459. Annual salary of $17,813.
Contract & professional fees- Vallejo CVI Network Professional Services - $120,000 $40,000 annually. Specialized expertise and knowledge-based services offered by individuals or firms to assist clients with various tasks, often in complex or specialized areas.
Housing (10k): Vallejo Together: Supports children, youth, and families facing homelessness or housing instability in Vallejo. Through Kaiser’s Unite Us closed-loop referral system, the organization delivers trauma-informed case management, connects individuals to essential resources and basic needs items, assists with enrollment in the County’s Homeless Management Information System (HMIS), and provides basic necessities, relocation support, and rental and utility assistance to individuals and families referred to by the Vallejo CVI Network. Direct Service Cost: $10,000 (covers contracted case-management hours and basic-needs provision. All subcontracted NGOs will comply BSCC assurances and NGO contact list and Assurances document will be updated upon formal partnership and agreement.
Mental Health (15k): Licensed therapists @ approx. $165/per session: Offer immediate crisis counseling to CVI participants transitioning to long-term, insurance-covered care. Sessions are delivered in person or via telehealth, using strengths-based, trauma-informed approaches to stabilize participants in crisis and develop ongoing care plans. Direct Service Cost: $15,000 (approximately 90 sessions at $165/session.
SUDs (10k): Ujima Family Recovery Services: Promotes healthier behaviors in children, parents, and families impacted by alcohol and drug addiction. Through Kaiser’s Unite Us closed-loop referral system, they will offer trauma-informed substance use treatment services, including peer mentoring, individual and group therapy, psychiatric support, and therapeutic childcare for both individuals and families referred to the Vallejo CVI Network. Direct Service Cost: $10,000 (covers contracted staff time for all screening, enrollment, and treatment delivery). All subcontracted NGOs will comply with BSCC assurances and NGO contact list and Assurances document will be updated upon formal partnership and agreement. All subcontracted NGOs will comply with BSCC assurances and NGO contact list and Assurances document will be updated upon formal partnership and agreement.
Basic needs (5k): Boy’s & Girl’s Empowerment Group: Empowers low-income families with relocation support, emergency furniture delivery, and food-justice programming. Services include coordinating movers/trucks, trash-dump fees, temporary storage, home furniture donations, twice-weekly food banks, and quarterly community health fairs. Their holistic approach fosters dignity and positive neighborhood engagement. Direct Service Cost: $5,000. Moving fees: $200/day (average). Dumping fees: $250/home (average). Furniture delivery: $75/trip (gas, toll, staff time). Participant Child participating in After school/Summer programs (saving dedicated space). Food-justice & community events. All subcontracted NGOs will comply with BSCC assurances and NGO contact list and Assurances document will be updated upon formal partnership and agreement.
Program Equipment - $5,650
O i f $ 6 0 i l i L $600 4 h E i l f d i i i d i li i f i C C $100 4 f l f di i l d i S S /Fil C bi $900 2 Ph i l f i i li i f i lik HIPAA li fil bi d d h d d i B i Offi S li $600 P 6a. Equipment/Fixed Assets
$260,331
8b. Indirect Costs Narrative:
Enter narrative here. You may expand cell height if needed.
Regardless of which option is chosen, if the amount entered in the Grant Funds column turns red, adjust it to not exceed the maximum noted just below it:
TOTAL
City of Vallejo Police Department
BSCC 253-26
APPENDIX A: CalVIP EXECUTIVE STEERING COMMITTEE ROSTER
CalVIP Executive Steering Committee
Name Title & Organizational Affiliation From
1 Janet Gaard, Chair Retired Judge & Board Member, BSCC Sacramento 2 Mike Villegas Lieutenant, Palm Springs Police Department Palm Springs 3 Aril Freilich Director, Office of Gun Violence Prevention, CA Department of Justice Sacramento
4 Mike McLively Policy Director, Giffords Center on Violence Intervention San Francisco
5 Refujio “Cuco” Rodriguez Hope And Heal Fund San Louis Obispo
6 Thaddeus Smith III African American Black Parent Advisory Chairperson, Stockton Unified School District Stockton
7 Dr. David Richardson Retired Los Angeles
8 Greg Fidell Combating Crimes and Guns Initiative Senior Manager, Brady Center to Prevent Gun Violence Los Angeles
9 Brian Barnes Assistant Sheriff, San Joaquin County San Joaquin County
10 Elena Costa Violence Prevention Program Section Chief California Department of Public Health Sacramento
11 Keycha Gallon CEO & Founder, Keyz 2 The Future Non-Profit Organization Bay Area
12 Dr. Adrienne Hillman Program Officer, Trauma Prevention Partnerships, California Community Foundation Los Angeles
Appendix B: Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Grant Funds as a Subcontractor
Required Attachment: Applicants will be prompted to upload this document from the BSCC CalVIP webpage to the BSCC Submittable Application Portal.
The CalVIP RFP includes requirements that apply to non-governmental organizations that receive BSCC grant funds as subcontractors. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any CalVIP funds. The RFP describes these requirements as follows:
Any non-governmental organization that receives CalVIP funds must:
e Have been duly organized, in existence, and in good standing at least six (6) months prior to the start date .of the applicant's Grant Agreement with BSCC.
Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the applicant's Grant Agreement with BSCC. e Be registered with the California Secretary of State's Office, if applicable. e Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
e Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.
In the table below, provide the name of the Grantee and list all subcontracted third parties.
Name of Grantee:
Name of Subcontracted Address Email / Phone Meets All
Third Party Requirements
Center for Urban Excellence 1802 Springs Rd, Vallejo, CA (707) 339-7990 Yes X No □94591 Yes □ No o
Yes □ No □
Yes □ No □
Refer to next page for signature block.
This Message Is From an External Sender
This message came from outside your organization.
From: BSCC CalVIP5
To: Sanjay Ramrakha; Claudia Williams; Awab Manzoor; Jason Ta Cc: BSCC CalVIP5
Subject: City of Vallejo Police Department - CalVIP Cohort 5 - Congratulations Date: Tuesday, February 17, 2026 8:51:59 AM
Attachments: Grantee Contact Information Sheet -BLANK.xls Importance: High
Good afternoon,
Congratulations! On February 12, 2026, the Board of State and Community Corrections (BSCC) Board approved the funding recommendations of the California Violence Intervention and Prevention (CalVIP) Program Executive Steering Committee (ESC) and awarded your organization
a state grant in the amount of $1,995,873.
We will need several documents from you to verify eligibility for funding and begin the contract process. These are itemized below. Once we receive all required documents, staff will develop your Grant Agreement and provide your contract package to you via email (along with instructions).
Below are the documents and verification needed:
Please provide the following and return to our office by February 27, 2026 :
• Complete the Grantee Contact Form (attached)
• Verify and supply remittance address
• Verify and include Monthly or Quarterly Invoicing
• Submit a Board Resolution, or Bylaws showing signing authority • Review/approve updated budget which will be provided soon Please complete the documents as indicated above and email to the BSCC CalVIP Mailbox at
[email protected] by February 27, 2026.
I look forward to working with you on this exciting and important grant project. If you have any questions or if I can be of assistance during the contracting process, please do not hesitate to contact me.
Again, congratulations!
Thank you,
EXHIBIT A
Destiny Bonell
Analyst II
Corrections Planning and Grant Programs
Board of State and Community Corrections
[email protected]
CONSENT CALENDAR 8.E.
DATE: July 14, 2026
TO: Mayor and Members of the City Council
FROM: Nalungo Conley, Assistant City Manager
SUBJECT: ADOPTION OF RESOLUTION TO ACCEPT ALL ELIGIBLE CENSUS TRACTS FOR THE OPPORTUNITY ZONE 2.0 PROGRAM TO SUPPORT ECONOMIC DEVELOPMENT
ALONG THE WATERFRONT CORRIDOR, APPROVE A LETTER OF SUPPORT TO INCLUDE WITH THE APPLICATION TO THE STATE OF CALIFORNIA’S OFFICE OF
BUSINESS AND ECONOMIC DEVELOPMENT AND AUTHORIZE THE MAYOR TO
EXECUTE SAME
RECOMMENDATION
Adopt a Resolution to accept all eligible census tracts for the Opportunity Zone (OZ) 2.0 program to support economic development along the waterfront corridor, approve a letter of support to include with the application to the State of California Office of Business and Economic Development (Go-Biz) and authorize the Mayor to execute same.
REASONS FOR RECOMMENDATION
City Council support of the eight (8) eligible census tracts (06095251802, 06095251701, 06095251500, 06095251600, 06095251000, 06095250900, 06095250701, and 06095251100) along the waterfront for the Opportunity Zone 2.0 program will strengthen the City of Vallejo’s application to the State of California for nomination. The areas included in the map (Attachment 3) are not only aligned with many of the priorities outlined and supported by the Go-Biz office of the State of California, but also nicely fit into the larger ecosystem of maritime, defense, light-industrial, workforce and economic development strategies that the City of Vallejo is working towards in our Strategic Plan for Maritime Activation.
BACKGROUND AND DISCUSSION
Opportunity Zones (OZ) are census tract areas in economically disadvantaged communities that are nominated by the governors of each state and certified by the U.S. Secretary of the Treasury on behalf of the Internal Revenue Service. Under the conditions of the program, new investments in Opportunity Zones may be eligible for tax incentives.
The OZ program was first established by the Tax Cuts and Jobs Act (TCJA) in 2017. It became permanent in 2025 with the One Big Beautiful Bill (HR1). The program allows a deferral of tax on any prior eligible capital gain if the investment is held for at least 5 years. The tax benefit grows the longer the investment is held, 5 yrs-10%, 7yrs-15%, or 10yrs where the adjustment is fair market value and the investment is never taxed. This is a valuable tool for a city like Vallejo that has limited resources to attract investments but can use the designation of an Opportunity Zone to spur workforce and economic development thereby increasing the tax base and revenues.
With the vote to make the program permanent there are some significant changes to the qualifications that make census tracts eligible. Areas wishing to get the designation must meet the following criteria:
Date: July 14, 2026
Subject:
ADOPTION OF RESOLUTION TO ACCEPT ALL ELIGIBLE CENSUS TRACTS FOR THE OPPORTUNITY ZONE 2.0 PROGRAM TO SUPPORT ECONOMIC DEVELOPMENT ALONG THE
WATERFRONT CORRIDOR, APPROVE A LETTER OF SUPPORT TO INCLUDE WITH THE APPLICATION TO THE STATE OF CALIFORNIA’S OFFICE OF BUSINESS AND ECONOMIC
DEVELOPMENT AND AUTHORIZE THE MAYOR TO EXECUTE SAME
≤ 70% area/statewide median income; or
≥ 20% poverty rate + ≤ 125% AMI
The City of Vallejo has eight (8) census tracts that meet these criteria[1]. The designation of these zones are good for 10 years with the prior OZ expiring on 12/31/2028. In addition, the number of OZs are expected to drop from 8,764 to ~6,500 in 2027 when OZ 2.0 goes into effect (January 2027). This program update also seeks to provide rural communities with more incentives to spur investments with higher incremental gain reduction percentages.
The purpose of this Resolution is to cement City Council’s support of the inclusion of these eight (8) census tracts and to approve a letter of support stating same to strengthen our application to the governor for nomination to the Feds (IRS).
Staff expect to return to Council with additional actions related to incentivizing investments that will spur economic development in the coming months.
[1] https://www.irs.gov/credits-deductions/opportunity-zones-frequently-asked-questions#general
FISCAL IMPACT
There is no fiscal impact for this item
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has the potential of resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
ATTACHMENTS
1. Resolution Opportunity Zone Support 2026 CAO Stamp
2. OZ-2.0-FAQ-1
3. OZ-2.0-Cheat-Sheet
4. Vallejo_Opportunity Zone
5. 04142026 LOS to Gov Newsom - OPP Zones_
CONTACT
Nalungo Conley, Assistant City Manager
[email protected]
RESOLUTION NO.
RESOLUTION TO ACCEPT ALL ELIGIBLE CENSUS TRACTS FOR THE OPPORTUNITY ZONE 2.0 PROGRAM TO SUPPORT ECONOMIC DEVELOPMENT ALONG THE
WATERFRONT CORRIDOR
WHEREAS, the City Council of the City of Vallejo has determined that the eight census tracts (06095251802, 06095251701, 06095251500, 06095251600, 06095251000, 06095250900, 06095250701, and 06095251100) located along Vallejo’s waterfront are eligible for the Opportunity Zone 2.0 program; and
WHEREAS, the goals of the City Council are to promote workforce and economic development opportunities for the residents, businesses, workers, and the broader community; and
WHEREAS, inclusion in the Opportunity Zone 2.0 program would elevate the City of Vallejo to attract meaningful investments that would strengthen our economic foundation; and
WHEREAS, the Governor of California is the nominating party for participation in the program administered by the Federal Government (Internal Revenue Service);
NOW, THEREFORE BE IT RESOLVED: that the City Council of the City of Vallejo supports the inclusion of the eight census tracts eligible for the Opportunity Zone 2.0 program and authorizes the Mayor on behalf of the City Council to sign the Council approved Letter of Support to the Governor of California, Gavin Newsom stating same.
PASSED AND ADOPED by the City Council of the City of Vallejo at a regular meeting thereof held on July 14, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ANDREA SORCE, MAYOR
ATTEST:
DAWN G. ABRAHAMSON, CITY CLERK
Opportunity Zones 2.0 in California
Frequently Asked Questions (FAQ)
How to Use this FAQ Document:
• The first version of this document was uploaded to the GO-Biz Opportunity Zones 2.0 Web Page
(https://business.ca.gov/resources/infrastructure-
development/opportunity-zones-in-california/) on June 4, 2026. This document will continue to be updated as the GO-Biz Regional Economic Development Initiatives team receives questions through the Question Submission Form
(https://forms.cloud.microsoft/g/CNmhbGAkSN) and during webinars (register for upcoming sessions and view recordings here (https://business.ca.gov/resources/infrastructure-
development/opportunity-zones-in-california/)).
• Submitted questions will be reviewed and incorporated into future FAQ updates, as appropriate. A direct response will not be provided. New content will be added to the end of this document and will be indicated by the date posted.
• Previously answered questions may have updated answers. Answers that have been updated will be indicated with “(UPDATED MONTH- DAY-YEAR)” before the question.
• Please visit the GO-Biz Opportunity Zones 2.0 Web Page (https://business.ca.gov/resources/infrastructure-
development/opportunity-zones-in-california/) to ensure you have the latest version of this document.
Posted June 4, 2026:
1. What are Opportunity Zones?
Opportunity Zones are economically distressed communities, defined at the individual census tract level, that are nominated by the governors of each state and territory, as well as the Mayor of the District of Columbia, and certified by the U.S. Secretary of the Treasury through a delegation of 1
authority to the Internal Revenue Service. Under certain conditions, new investments in Opportunity Zones may be eligible for preferential tax incentives.
Opportunity Zones can be a powerful tool for driving private investment into underserved communities. The program was established by the Tax Cuts and Jobs Act (TCJA) on December 22, 2017. Originally created as a temporary initiative, the incentive was later enhanced and made permanent under Public Law 119-21, which was passed by the 119 th
United States Congress.
To learn more about the program, please visit the IRS Opportunity Zones FAQ page (https://www.irs.gov/credits-deductions/opportunity-zones- frequently-asked-questions).
2. What types of projects can Opportunity Zones finance? The Opportunity Zone tax incentive can support a wide range of investments, including commercial and industrial real estate, housing, infrastructure, and both existing and start-up businesses. For real estate projects to qualify, the investment must be “original use” or result in the property being “substantially improved.”
3. What entities are considered investors in the program? Any corporation or individual with realized capital gains may be eligible to invest in Opportunity Zones. Eligible capital must be provided as an equity investment, not debt (though debt may be part of a larger financing package). Additionally, the investment must be made using recently realized capital gains to qualify for the associated tax incentives.
4. What is Opportunity Zones 2.0?
Opportunity Zones 2.0 refers to the permanent renewal and enhancement of the Opportunity Zones program enacted through Public Law 119-21 and signed into law on July 4, 2025. Under the original law, the program was set to expire on December 31, 2026. Section 70421 of the 2
federal statute makes it a permanent feature of the Internal Revenue Code while updating eligibility criteria, tax incentives, and compliance requirements.
5. When did these changes take effect?
Most major changes—including the new tax benefit structure and redesignated zones—apply to investments made on or after January 1, 2027. However, one provision took effect immediately upon enactment:
the reduced substantial improvement requirement for rural investments (lowered from 100% to 50%) became effective July 4, 2025.
6. What happens to existing Opportunity Zone investments made before 2027?
Investments made under the original TCJA Opportunity Zone rules are unaffected by Section 70421. The prior rules continue to govern those earlier investments, and the new regulations do not retroactively alter their tax treatment.
7. Will there be an overlap with Opportunity Zones 1.0 and Opportunity Zones 2.0?
Yes. See timeline below:
• January 1, 2027 – Opportunity Zones 2.0 map and investment rules become effective
• January 1, 2027, through December 31, 2028 – Opportunity Zones
1.0 and Opportunity Zones 2.0 maps remain valid
• December 31, 2028 – Opportunity Zones 1.0 tracts sunset; only Opportunity Zones 2.0 zones remain.
8. How will Opportunity Zones be designated going forward? The program now operates on a permanent, rolling 10-year cycle.
Governors must nominate Qualified Opportunity Zones every decade. The first round of new designations must occur within a 90-day window beginning July 1, 2026, subject to U.S. Treasury approval. New designations take effect for investments made on or after January 1, 2027. 3
9. How many census tracts can a state designate as Opportunity Zones?
Governors may nominate up to 25% of their state’s eligible census tracts as Qualified Opportunity Zones. California has 2,469 eligible census tracts, so the Governor may nominate a maximum of 618 tracts.
10. Have the eligibility criteria for census tracts changed? Yes. Opportunity Zones 2.0 tightens the income eligibility threshold. Census tracts qualify if they meet one of the following:
• Income does not exceed 70% of the applicable median family income; OR
• Poverty rate is at least 20% and income does not exceed 125% of the applicable median family income.
Note: The U.S. Department of the Treasury determined median family income for each census tract based on the 2020-2024 American Community Survey (ACS) 5-year estimates.
11.How do I find out if a census tract in my jurisdiction is eligible? The U.S. Department of the Treasury released the official list of eligible census tracts on April 6, 2026. Please see Qualified Opportunity Zones | U.S. Department of the Treasury (https://home.treasury.gov/policy- issues/tax-policy/data-transparency/qualified-opportunity-zones) to see the official list. You may also consult interactive mapping tools provided by organizations such as Novogradac
(https://www.policymap.com/embed/widget/12163/DNAOEK4MOFUIAGJ CCEX7MVRX9IRWBIKG)and the Economic Innovation Group
(https://www.arcgis.com/apps/dashboards/c473c71f0704408f934fbdc342 caf1f1) to explore eligible tracts. Please contact us if you need assistance identifying eligible tracts in your jurisdiction.
12.Can a tract that is currently an Opportunity Zones 1.0 zone be recommended for Opportunity Zones 2.0?
Yes, if the tract appears on Treasury's official Opportunity Zones 2.0 eligible 4
tract list. Existing Opportunity Zones 1.0 tracts are not automatically eligible or ineligible — each tract must independently meet the new, updated eligibility criteria under the federal statute. Some Opportunity Zones 1.0 tracts will not qualify under the stricter Opportunity Zones 2.0 standards.
13.Can governors still nominate contiguous census tracts that are not otherwise eligible?
No. Opportunity Zones 2.0 eliminates the contiguous tract designation option. Only tracts that independently meet eligibility criteria may be designated.
Qualified Rural Opportunity Funds
14.What is a Qualified Rural Opportunity Fund?
A Qualified Rural Opportunity Fund is a new investment vehicle targeting rural communities. It is similar to a standard Qualified Opportunity Fund but requires investments to be located entirely within rural areas. A rural area is defined as any area that is not:
• a city or town with a population greater than 50,000
• An urbanized area contiguous and adjacent to a city or town with a population greater than 50,000
15. What tax benefit does a Qualified Rural Opportunity Fund provide? A Qualified Rural Opportunity Fund provides a 30% basis step-up after a five-year holding period, compared to 10% for a standard Qualified
Opportunity Fund in a non-rural area. The permanent exclusion of taxable income on appreciation (new gains) from the Qualified Opportunity Fund investment after a 10-year holding period applies to both rural and non-rural QOFs.
5
16.Is the substantial improvement threshold different for rural investments?
Yes. For rural opportunity zones, the substantial improvement requirement is reduced from 100% to 50% of the purchase price.
17.Are there new reporting requirements for Qualified Opportunity Funds and Qualified Rural Opportunity Funds?
Yes. Opportunity Zones 2.0 imposes expanded reporting requirements, including annual reporting on property type, residential units, asset value, employment, and specific census tracts of investment.
18.Is the State considering state-level Opportunity Zones 2.0 incentives?
At this time, the state has not had formal discussions about state-level conforming incentives for Opportunity Zones 2.0.
19.How will the State of California select census tracts for nomination? The state will consider major demographic and other socioeconomic factors, outlined below, alongside local recommendations (see detail on process below) to inform California’s proposed census tract nominations.
Those proposed nominations may be further refined through a public comment period.
20.What are the State’s priorities for census tract nomination? In evaluating potential census tracts for nomination, California intends to prioritize a range of considerations, including:
• Poverty – measures the concentration of residents living below the poverty line and a primary indicator of economic hardship • Median family income - measures how incomes compare to the surrounding area, capturing both economic disadvantage and financial capacity
• Renter occupancy and rent as a percentage of income - measures 6
housing cost and availability, based on the share of renter households spending 35 percent or more of income on gross rent, indicating financial strain
• Crowding - reflects constrained housing conditions (more than one person per room), often driven by limited housing supply or affordability pressure, and is associated with housing instability and displacement risk
• Unemployment
• Geographic equity - considers statewide inclusion of eligible census tracts
• Statewide and regional economic development objectives – considers economic development priorities, including regional plans, Jobs First priorities, and business ready sites.
21.(UPDATED 6-15-2026) Will the State of California have a local engagement process for recommending Opportunity Zones 2.0 census tract designations?
Yes. GO-Biz, in coordination with DOF, has initiated a formal process allowing local communities to recommend census tracts for the Governor’s consideration. GO-Biz has published the Local Authority Recommendation Form (https://forms.cloud.microsoft/g/4ykYDGAjba) on its Opportunity Zone webpage
(https://business.ca.gov/resources/infrastructure-
development/opportunity-zones-in-california/) requesting local partners to provide responses to specific questions demonstrating how the recommended census tract includes projects or activities aligned with regional and statewide economic development priorities.
There will also be a public comment period following the initial recommendation phase for additional community input.
22.(UPDATED 6-15-2026) How many census tracts can a local partners recommend?
There is no defined limit on the number of eligible tracts a local jurisdictional authority may recommend. However, we encourage local governments to be strategic and prioritize their strongest candidates. The 7
Governor may nominate no more than 25% of the state's total eligible census tracts to the U.S. Treasury. If a local partner submits multiple census tracts for recommendation, they may list their order of preference in the Local Authority Recommendation Form. Please see the Local Authority Recommendation Form Instructions document for additional information.
23.(UPDATED 6-15-2026) When will the application period for census tract recommendations from local communities take place? GO-Biz began accepting recommendations via the Local Authority Recommendation Form on June 15, 2026. The closing date for online submittals is July 25, 2026, at 11:59 pm PST. The Local Authority Recommendation Form (https://forms.cloud.microsoft/g/4ykYDGAjba) is posted on the GO-Biz Opportunity Zone webpage
(https://business.ca.gov/resources/infrastructure-
development/opportunity-zones-in-california/).
24.(UPDATED 6-15-2026) Which entities are eligible to recommend census tracts during this initial round of consultation? Formal census tract recommendations can be submitted by local jurisdictional authorities:
• Cities and municipalities
• Counties
• Special Districts
• Regional Joint Powers Authorities
• Councils of Governments
• Tribal Governments
It is recommended that other interested community-based parties, including chambers of commerce and local economic development organizations, connect and work collaboratively with their local jurisdictional authorities outlined above. Those wishing to weigh in on the designations will also have an opportunity in the subsequent public comment period.
8
25.(UPDATED 6-15-2026) Are tribal communities eligible to recommend census tracts?
California-based federally and non-federally recognized tribes may also submit census tract recommendations. Equitable treatment of eligible Native American census tracts is a fundamental consideration in this process. If multiple tribal governments are within a single census tract, all respective tribal governments are eligible to recommend the census tract.
Register for June 24, 2026, Webinar: Opportunity Zones 2.0 - Tribal Communities and Partners (Opportunity Zones 2.0 - Tribal Communities and Partners (https://gobiz-ca-gov.zoom.us/webinar/register/WN_arg- DAQVS_2NWFCPfxixFg#/registration).
26.Will the State publish the list of census tracts to be nominated by the Governor?
Yes. DOF, in partnership with GO-Biz, will publish a draft list of selected census tracts for nomination. This list will then be open for public comment in August 2026. Final nominations will be submitted to the U.S. Treasury by September 28, 2026, and the final list of Opportunity Zones will be posted on the GO-Biz and DOF websites.
27.Will the State host information-sharing sessions to provide an overview of the Opportunity Zones 2.0 selection process? Yes. GO-Biz is hosting a series of informational webinars. Dates and registration details can be found on the GO-Biz website at Opportunity Zones in California (https://business.ca.gov/resources/infrastructure- development/opportunity-zones-in-california/).
28.Will the State consider a process for analyzing and nominating census tracts that are not included on the official eligibility list published by the U.S. Treasury (commonly referred to as “off-list” census tracts)? If so, what data or supporting analysis would the State want to see as part of that evaluation?
The U.S. Treasury is expected to publish specific guidance regarding the 9
type of data and supporting analyses states must provide in order to nominate “off-list” census tracts. Treasury has indicated that this information will be provided directly to Governors.
At this time, GO-Biz and DOF are awaiting to receive that guidance before determining whether it will consider nominations for off-list census tracts as part of the Opportunity Zones 2.0 selection process.
Added June 15, 2026:
29.Does the governing body of the recommending entity need to approve the recommendation of a census tract via a Proclamation, Record of Action Taken, or Resolution?
No. The recommending entity may provide a link to a Proclamation, Record of Action Taken, or Resolution in the Local Authority Recommendation Form, but it is not required.
30.May recommending entities provide supporting attachments to the Local Authority Recommendation Form?
No. Attachments cannot be accepted with the Local Authority Recommendation Form. Supporting documents, such as letters of support, may be provided during the public comment period.
31.How should recommending entities engage with their legislative representatives?
We encourage recommending entities to brief their legislative representatives on their proposed census tracts. Legislative representatives may then provide a letter of support for the proposed census tracts during the public comment period.
32.What if 2 or more recommending entities submit forms for the same census tract?
We encourage local jurisdictional authorities to coordinate their submissions of census tracts for recommendation. Duplicate submissions for census tracts will have no effect on scoring.
10
33.Can census tracts not identified on the official Qualified Opportunity Zones Eligible Tract list by the U.S. Department of Treasury submit a recommendation?
The state is not accepting “off-list” census tract recommendations at this time. We will post any updates should the U.S. Department of Treasury provide new instructions.
34.Will the State indicate how many tracts each jurisdiction can expect to be nominated within its borders before the nomination window closes? There will not be a minimum or maximum number of eligible census tracts that will be nominated for a jurisdiction. Census tracts will be considered for nomination based on their alignment with the State’s investment priorities and selection criteria.
Added June 22, 2026:
35.Is there a point system for the Local Authority Recommendation Form?
No. The evaluation of recommendations submitted through the Local Authority Recommendation Form encompasses a variety of factors.
Recommendations will be evaluated against the State’s priorities for census tract nominations (Question 20). GO-Biz and DOF will provide the Governor’s office with initial evaluations of all eligible census tracts. In addition to these evaluations, the Governor’s office will also consider the public input provided in support of census tracts during the public comment period. The Governor’s office will ultimately determine which census tracts will be nominated and submitted to the U.S. Department of the Treasury.
11
Opportunity Zones 2.0 Cheat Sheet
By
Jimmy
Atkinson,
OpportunityZones.com
What is the Opportunity Zone 2.0 program? The One Big Beautiful Bill Act of 2025 enhances the Opportunity Zones tax incentive, and makes the program a
permanent
feature
of
the
tax
code.
The
enhancements
(referred
to
as
OZ
2.0)
include
a
new
regime
of
tax
benefits
for
investors,
targeted
benefits
for
rural
areas,
and
new
impact
reporting
requirements
for
OZ
funds.
5 Key OZ 2.0 Provisions 1. Permanent program framework with decennial zone selection. 2. Narrower criteria that tighten the definition of a “low-income community” for OZ eligibility. 3. New deferral schedule and basis step-up for post-12/31/26 investments: a universal five-year deferral
and
automatic
10 percent
basis
increase
at
the
five-year
mark.
4. Rural incentives: a 30 percent basis step-up and a reduced 50 percent substantial-improvement requirement
for
existing
buildings
in
rural
OZs.
5. Expanded reporting requirements , promising greater transparency for funds and investors. OZ 1.0 vs. OZ 2.0 OZ 1.0 OZ 2.0
Enacted Tax Cuts & Jobs Act (12/22/2017) One Big Beautiful Bill Act (7/4/2025) Duration Temporary Program; Expires 12/31/2026
Permanent with 10-Year Cycles; Starts 1/1/2027
Zone Designation One-Time (July 2018) Every 10 years, starting 1/1/2027 Zone Expiration 12/31/2028 Every 10 years, starting 12/31/2036 Zone Eligibility ≤ 80% area/statewide median income; or ≥ 20% poverty rate ≤ 70% area/statewide median income; or ≥ 20% poverty rate + ≤ 125% AMI Contiguous Zones Up to 5% non-low-income contiguous N/A Number of OZs 8,764 Anticipated ~6,500 in 2027
Reporting Minimal Expanded
Gain Deferral 12/31/2026 5 years from date of investment Gain Reduction (via basis step-ups)
15% for investments by 12/31/2019; 10% for investments by 12/31/2021; None for investments after 2021. 10% applied at 5-year mark of investment.
10-Year Exclusion OZ investment appreciation is not taxed after achieving a 10-year hold. And no depreciation recapture. Step-up to FMV must be taken by 12/31/2047.
OZ investment appreciation is not taxed after achieving a 10-year hold. And no depreciation recapture. Step-up to FMV must be taken by 30-year mark.
Additional Rural Benefits
N/A 30% basis step-up at 5-year mark; 50% substantial improvement threshold
Andrea Sorce ∙ Office of the Mayor ∙ 555 Santa Clara Street, Second Floor ∙ Vallejo, CA 94590 ∙ 707.648.4377
July 14. 2026
Governor Gavin Newsom
1021 O Street, Suite 9000
Sacramento, CA 95814
RE: Nomination of Census Tracts in Vallejo as Opportunity Zones
Dear Governor Newsom,
On behalf of the Vallejo City Council, we respectfully submit this letter in strong support of designating the eight (8) census tracts (06095251802, 06095251701, 06095251500, 06095251600, 06095251000, 06095250900, 06095250701, and 06095251100) located along the waterfront in the City of Vallejo for nomination under the Opportunity Zone 2.0 program.
Inclusion in this program represents a transformative opportunity for our community—one that would catalyze sustained economic investment and advance Vallejo’s longstanding contributions to California’s maritime, shipbuilding, defense, and innovation sectors.
This designation would help attract new businesses and support the expansion of existing ones, particularly in areas of Vallejo with the capacity for meaningful growth. Increased private investment would create high-quality jobs for residents on the mainland and begin to address the job-housing imbalance that has placed a significant strain on our community. Given the City’s limited financial resources, receiving the Opportunity Zone 2.0 designation would be a critical tool in supporting long-term fiscal stability and equitable economic development across disadvantaged communities.
For the past decade, Mare Island served as the City’s designated Opportunity Zone. At the time, the decision was driven by the prospect of revitalizing an area that had once supported more than 50,000 jobs at its peak prior to the 1996 base closure. While that designation supported early investment activity on Mare Island, economic gains did not materialize at the scale necessary to stabilize the City’s overall financial foundation.
The new Opportunity Zone 2.0 designation offers the City of Vallejo a chance to leverage a more direct, City-led approach to economic development—one not dependent on a single private entity. With stronger local control, aligned incentives, and coordinated investment strategies, Vallejo is positioned to deliver more equitable and impactful outcomes. These efforts support our recently adopted Strategic Plan for Maritime Revitalization and align with
Nomination of Census Tracts in Vallejo as Opportunity Zones
Vallejo’s inclusion in California Forever’s Maritime Prosperity Zone application. As part of Solano County’s maritime, defense, and shipbuilding ecosystem, Vallejo intends to strengthen its competitive advantages and further contribute to the regional workforce and economic development efforts, as well as long-term regional economic resilience.
The Vallejo City Council remains committed to deepening collaboration with our neighboring jurisdictions across Solano County and the broader West Coast maritime network. Together, we aim to create a resilient and prosperous future for our region and the State of California.
We appreciate your consideration of Vallejo’s nomination and look forward to advancing this opportunity. Our goal is to foster a thriving community—one where residents, businesses, workers, and visitors benefit from a vibrant, forward-looking local economy that expands opportunities across all neighborhoods in Vallejo.
Respectfully,
Mayor Andrea Sorce
On behalf of the Vallejo City Council
cc:file
CONSENT CALENDAR 8.F.
DATE: July 14, 2026
TO: Mayor and Members of the City Council
FROM: Lance David, Interim IT Director
SUBJECT: ADOPT A RESOLUTION RATIFYING THE APPROVAL OF A SALES ORDER WITH
CENTRALSQUARE TECHNOLOGIES, LLC ADDING ADDITIONAL LICENSES FOR THE
ENTERPRISE ASSET MANAGEMENT (EAM) CLOUD SOFTWARE SUBSCRIPTION
RECOMMENDATION
Adopt a Resolution ratifying the approval of a Sales Order with CentralSquare Technologies, LLC, pursuant to the existing CentralSquare Solutions Agreement approved by the City Council on December 12, 2024, for the Enterprise Asset Management (EAM) Cloud Software-as-a-Service (SaaS) subscription for a total annual increase of $23,580 with the first year free.
REASONS FOR RECOMMENDATION
Approval of the proposed Resolution will ratify the execution of a Sales Order under the existing CentralSquare Solutions Agreement approved by the City Council on December 12, 2024. The Sales Order increases the number of Enterprise Asset Management (EAM) software licenses needed to support expanded Citywide use of the system while continuing the City's migration to the cloud-based platform.
The additional licensing will enable more City staff to use the EAM system for standardized work order management, preventive maintenance scheduling, asset tracking, inspections, mobile field operations and reporting across City departments, improving operational efficiency and supporting more effective management of the City's infrastructure and public assets.
Staff secured a one-year pricing concession that allows the City to receive additional software licenses while maintaining its current annual subscription cost during the first year. This negotiated agreement results in an estimated first-year savings of $23,580 before the new annual subscription rate becomes effective in July 2027.
Approval of the Sales Order provides the additional licensing capacity needed to support City operations while leveraging the previously approved Master Agreement and minimizing the immediate fiscal impact to the City.
BACKGROUND AND DISCUSSION
BACKGROUND
The City uses CentralSquare's Enterprise Asset Management (EAM) system to support the management of Public Works Facilities, Streets, Grounds & Traffic Departments. The system is used by Public Works to manage the lifecycle of City-owned assets and improve operational efficiency.
Date: July 14, 2026
Subject: ADOPT A RESOLUTION RATIFYING THE APPROVAL OF A SALES ORDER WITH
CENTRALSQUARE TECHNOLOGIES, LLC ADDING ADDITIONAL LICENSES FOR
THE ENTERPRISE ASSET MANAGEMENT (EAM) CLOUD SOFTWARE
SUBSCRIPTION
As the City's use of the EAM system has expanded, additional software licenses are required to accommodate increased staff use and system utilization as more departments transition to the EAM platform.
The Sales Order is issued pursuant to the existing CentralSquare Solutions Agreement executed on December 12, 2024 and updates the City's software subscription to include the additional licensing necessary to support current operational needs while continuing the City's migration to Central Square's cloud-hosted EAM solution.
DISCUSSION
The Sales Order increases the number of EAM software licenses available to the City.
Although the additional licenses increase the City's annual subscription beginning in July 2027, CentralSquare agreed to provide a one-year pricing concession by allowing the City to continue paying its current annual subscription during the first year following implementation.
This negotiated pricing provides the City with immediate access to the additional software licenses while avoiding the full subscription increase during the first year. As a result, the City will realize an estimated first- year savings of $23,580 compared to the standard annual subscription cost. Beginning in July 2027, the annual subscription increase of $23,580 annually will increase the total annual compensation to $76,500, as set forth in the Sales Order. Approving the Sales Order enables the City to expand system access, support additional users, continue implementation of the EAM cloud platform, and also take advantage of the negotiated first-year discount, resulting in immediate operational benefits while reducing the initial fiscal impact to the City.
FISCAL IMPACT
The Sales Order is issued under the existing CentralSquare Solutions Agreement approved by the City Council on December 12, 2024, and provides additional Enterprise Asset Management (EAM) software licenses to support expanded Citywide use of the system.
The City's current annual EAM subscription is $52,920. The City secured a one-year pricing concession that allows the City to maintain its current annual subscription cost during the first year while receiving the additional software licenses. This negotiated concession results in an estimated first-year savings of approximately $23,580.
The fiscal impact by fiscal year is as follows:
FY 2026-27: The annual subscription cost will remain $52,920, as budgeted. Although the City's licensing count will increase, CentralSquare has agreed to defer the subscription increase until July 2027, resulting in an estimated first-year savings of $23,580.
FY 2027-28: The annual subscription cost will increase to $76,500, reflecting the negotiated pricing for the expanded software licensing.
Date: July 14, 2026
Subject: ADOPT A RESOLUTION RATIFYING THE APPROVAL OF A SALES ORDER WITH
CENTRALSQUARE TECHNOLOGIES, LLC ADDING ADDITIONAL LICENSES FOR
THE ENTERPRISE ASSET MANAGEMENT (EAM) CLOUD SOFTWARE
SUBSCRIPTION
FY 2028-29: The annual subscription cost is projected to increase to $80,325, in accordance with the pricing schedule established in the Sales Order.
FY 2029-30: The annual subscription cost is projected to increase to $84,341. FY 2030-31: The annual subscription cost is projected to increase to $88,558. FY 2031-32: The annual subscription cost is projected to increase to $92,986.
Funding for FY 2026-27 is included in the adopted Information Technology operating budget. Funding for future annual subscription costs will be incorporated into the Information Technology operating budget and will remain subject to annual City Council budget appropriations.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378.
ATTACHMENTS
1. Resolution Central Square EAM Sales Order - CAO Stamp
2. Central Square EAM Sales Order
CONTACT
Lance David, Interim I.T. Director (707)648-5408
[email protected]
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO RATIFYING THE CITY
EXECUTION OF A SALES ORDER WITH CENTRALSQUARE TECHNOLOGIES, LLC FOR
ENTERPRISE ASSET MANAGEMENT (EAM) SOFTWARE LICENSING
WHEREAS, the City Council approved the CentralSquare Solutions Agreement on December 12, 2024, establishing the contractual terms and conditions for the City's use of CentralSquare software and services; and
WHEREAS, CentralSquare Technologies, LLC has submitted a Sales Order for additional Enterprise Asset Management (EAM) software licensing pursuant to the existing CentralSquare Solutions Agreement; and
WHEREAS, the City Manager determined to approve said sales order in order to take advantage of a discount amounting to 1 year of free services finding it in the best interest of the City to do so.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Vallejo that:
1. The City Council hereby ratifies the approval and execution of the Sales Order with CentralSquare Technologies, LLC, adding additional licenses needed and used by the City pursuant to the existing CentralSquare Solutions Agreement approved by the City Council on December 12, 2024.
2. This Resolution shall take effect immediately upon its adoption.
Adopted by the City Council of the City of Vallejo at a regular meeting held on July 14, 2026, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ANDREA SORCE, MAYOR
ATTEST:
DAWN G. ABRAHAMSON, CITY CLERK
SALES ORDER
PURSUANT TO EXISTING AGREEMENT
This Sales Order is intended as a binding Agreement between City of Vallejo , California (“Customer”) and CentralSquare Technologies, LLC on behalf of itself and affiliates and subsidiaries including Superion, LLC; TriTech Software Systems; and CentralSquare Canada Software, Inc. (“CentralSquare”) and shall be effective as of the date of the last signature herein.
Quote Number: Q-256180 is attached to this Sales Order as Exhibit “A”. The Quote contains a description of all products and services sold pursuant to this Sales Order. The Quote is hereby incorporated by reference as a term of this Sales Order.
Payment Terms.
Software Licenses
100 % due July 2027 (Software term starts 12 months from delivery and annually thereafter) Subscription
100 % due July 2027 (Software term starts 12 months from delivery and annually thereafter)
Third-Party
100 % due on the Effective Date of this Sales Order
*Delivery Date: For on-premise Solutions, Delivery shall be when CentralSquare delivers to Customer the initial copies of the Solutions outlined below in Exhibit A by whichever the following applies and occurs first (a) electronic delivery, by posting it on CentralSquare’s network for downloading, or similar suitable electronic file transfer method, or (b) physical shipment, such as on a disc or other suitable media transfer method, or (c) installation, or (d) delivery of managed services server. Physical shipment is on FOB - CentralSquare’s shipping point, and electronic delivery is at the time CentralSquare provides Customer with access to download the Solutions. For cloud- based Solutions Delivery shall be whichever the following applies and occurs first when Authorized Users have (a) received log -in access to the Solution or any module of the Solution or (b) received access to the Solution via a URL.
Subscription Access. If Customer is purchasing subscription software under this Sales Order, so long as Customer has paid the annual subscription fees and is current at all times with the subscription fees as stated herein, CentralSquare grants to Client a limited non-exclusive, non-transferable access to use the subscription software granted in this Sales Order. Customer understands and acknowledges no ownership or any form of intellectual property rights transfer under the terms of this Sales Order. Upon termination of this Sales Order or any subscriptions, (i) all rights granted herein shall terminate immediately and automatically upon the effective date of such termination; (ii) Customer’s right to the accessed software granted herein shall terminate; and (iii) Customer will cease using such software and at CentralSquare’s direction return or destroy the software and any supplemental confidential information or documentation. Customer shall maintain for a reasonable period, but in no event less than three (3) years after expiration or termination of this Sales Order, the systems, books and records necessary to accurately reflect compliance with software access and the use thereof. Upon request, and no more than once per year, Customer shall permit CentralSquare to audit Customer’s use of the software to monitor compliance. If an audit reveals that Customer has exceeded the restrictions on use or non- compliance with this Sales Order, Customer shall be responsible for the prompt payment by Customer to CentralSquare of any underpayment.
Payment due in full 30 days from date of invoice. Annual maintenance and Subscriptions renewals shall be due on the anniversary of the Delivery Date. Annual Maintenance and Subscription Fees are subject to increase as outlined in the Master Agreement.
Master Agreement. This Sales Order shall be governed by the terms and conditions of the existing Agreement between the parties, more specifically described as CentralSquare Solutions Agreement , the governing agreement dated December 12, 2024 (the “Master Agreement”). NO OTHER TERMS OR CONDITIONS OF THE MASTER AGREEMENT ARE NEGATED OR CHANGED AS A RESULT OF THIS DOCUMENT.
Purchase Order. Customer may provide CentralSquare with a valid purchase order, upon execution of this Sales Order .
Notwithstanding anything to the contrary herein, purchase orders are to be used solely for Customer’s accounting purposes and any terms and conditions contained therein shall be deemed null and void with respect to the parties’ relationship and this Sales Order. Any such purchase order provided to CentralSquare shall in no way relieve Customer of any obligation entered into pursuant to this Sales Order including, but not limited to, its obligation to pay CentralSquare in a timely fashion.
Acceptance of Order Terms . By signing this Sales Order below, Customer represents and warrants that: (a) it has read and understands the Master Agreement and Quote that are incorporated by reference into this Sales Order and agrees to be bound by the terms thereof, and (b) it has full power and authority to accept this Sales Order.
CentralSquare Technologies, LLC City of Vallejo
1000 Business Center Drive
Lake Mary, FL 32746
555 Santa Clara Street
Vallejo, California 94590
By: \Signature2\ By: \Signature1\
Print Name: \FullName2\ Print Name: \FullName1\
Print Title: \Title2\ Print Title: \Title1\
Date Signed: \DateSigned2\ Date Signed: \DateSigned1\
Exhibit A
Quote
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More about our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
_____
PRODUCT NAME QUANTITY UNIT PRICE TOTAL
1. Enterprise Asset Management Bundled-
Cloud SaaS Site Annual Subscription
Fee
1 76,500.00 76,500.00
Software Total 76,500.00 USD
QUOTE SUMMARY
_____
Software Subtotal
76,500.00 USD
Quote #: Q-256180
Primary Quoted Solution: Enterprise Asset Mgmt
Quote expires on: September 21, 2026
Quote prepared for:
Lance David
City of Vallejo
555 Santa Clara Street
Vallejo, California 94590
7076485408
Quote Subtotal 76,500.00 USD
Quote Total 76,500.00 USD
Net Recurring Fees will increase in the amount of $23,580.00. For products being replaced in this project, this is an estimate based on the client’s current recurring fees of $52,920.00. The increase amount may change based on any adjustments to scope or pricing and depending on the final project timeline. Your new renewal estimate is $76,500.00. Any items not being replaced by this order will continue in addition to the renewal estimate listed.
TOTAL RECURRING FEES
_____
TYPE AMOUNT
TOTAL RECURRING FEES $76,500.00
CURRENT RECURRING FEES -$52,920.00
NET RECURRING FEE INCREASE $23,580.00
FIVE-YEAR PRICING
YEAR TERM AMOUNT
YEAR 1 CLOUD - CONTINUE TO PAY
CURRENT SUBSCRIPTION FEES
-
YEAR 2 DUE ON THE ANNIVERSARY OF
THE DELIVERY DATE
12 MONTHS 80,325.00
YEAR 3 DUE ON THE SECOND
ANNIVERSARY OF THE DELIVERY DATE
12 MONTHS 84,341.25
YEAR 4 DUE ON THE THIRD
ANNIVERSARY OF THE DELIVERY DATE
12 MONTHS 88,558.31
YEAR 5 DUE ON THE FOURTH
ANNIVERSARY OF THE DELIVERY DATE
12 MONTHS 92,986.23
This Quote is not intended to constitute a binding agreement. The terms herein shall only be effective once incorporated into a definitive written agreement with CentralSquare Technologies (including its subsidiaries) containing other customary commercial terms and signed by authorized representatives of both parties.
BILLING INFORMATION
_____
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PURCHASE ORDER INFORMATION
_____
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes [ ] No [ ]\PORequired1\
Customer’s purchase order terms will be governed by the parties’ existing mutually executed agreement, or in the absence of such, are void and will have no legal effect.
PO Number: \Number1\
_______________________________________
Initials: \Initial1\
_____________________________________________
EXHIBIT B
Intentionally Omitted
CONSENT CALENDAR 9.A.
DATE: July 14, 2026
TO: Mayor and Members of the City Council
FROM: Jonathan Goulding, Fire Chief
SUBJECT: HOLD A PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION AMENDING THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2026-27 TO ESTABLISH NEW FEES
AND REVISE EXISTING FEES FOR THE FIRE DEPARTMENT
RECOMMENDATION
After the public hearing, consider a resolution amending the Master Fee Schedule for fiscal year 2026-27 to establish new fees and revise existing fees for the Fire Department.
REASONS FOR RECOMMENDATION
The City of Vallejo has not conducted a comprehensive review of service fees for Fire since 2019. Establishing new fees and revising existing fees as recommended help to increase cost recovery for existing services being provided. The current Fire Department fee schedule has a cost recovery rate of approximately 70%. The proposed adjustments would bring the total cost recovery rate for the department to 100%.
BACKGROUND AND DISCUSSION
The California Constitution grants cities authority to set fees to cover the costs of providing services. In late 2024, the City engaged MGT Consulting to conduct a comprehensive analysis of fees for Building, Planning, Fire, and Water. The scope of work for this study included analyzing existing Building Division, Planning Division, Water Department, and Fire Department service fees, including: 1) reviewing the full costs (with staff time estimates) to provide services; 2) identifying opportunities to consolidate, remove or add new fees; 3) identifying service areas where additional adjustments might be appropriate; and 4) developing fiscal projections based on recommended fee changes, all while comparing fees (and fee structures) against neighboring jurisdictions. The study also included interview findings from existing Building Division, Planning Division, and Fire and Water Department staff regarding their tasks and procedures, which were folded into the final recommendations. Following completion of this analysis, the study makes recommendations to adjust fee amounts, increase overall cost recovery percentages for existing services, and add thirty new fees to be more consistent with peer agencies and ensure appropriate fee collection for all aspects of service delivery.
Below is a summary of the findings and recommendations for each division/department, but for more details, please refer to the attached User Fee Study, Final Report, dated August 2025, for the full analysis and recommendations.
Fire Department: Many of the existing fees for the Fire Department need adjustment to reflect current services.
In reviewing the Master Fee Schedule, staff identified 37 existing services that are rarely utilized and recommends that the associated fee amounts be reduced to avoid potential overcharging. Staff also recommends the addition of 22 new fees at a 100% cost recovery to align with current service delivery and best practices from other peer agencies. Fire Department fees proposed for reduction include: 1) R-2 Residential Occupancies: 3–5 units, 2) R-2 Residential Occupancies: 6–15 units, 3) R-2 Residential Occupancies: 16–25 units, 4) R-2 Residential Occupancies: 26–60 units, 5) R-2 Residential Occupancies: 61– 100 units, 6) R-2 Residential Occupancies: 101–200 units, 7) R-2 Residential Occupancies: 201–300 units, 8) R-2 Residential Occupancies: 301–400+ units, 9) R-4 Residential Occupancies, 10) I-3 Jails, Correctional Centers & Other Places of Involuntary Restraint, 11) Waste Handling, 12) Open Flames and Candles, 13)
Date: July 14, 2026
Subject: HOLD A PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION AMENDING THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2026-27 TO
ESTABLISH NEW FEES AND REVISE EXISTING FEES FOR THE FIRE
DEPARTMENT
Carnivals & Fairs, 14) Combustible Fibers Storage, 15) Miscellaneous Combustible Storage (excess of 2,500 cubic feet), 16) Compressed Gases, 17) Dry Cleaning Plants, 18) Private Fire Hydrants, 19) Explosives, 20) High-Piled Combustible Storage, 21) LPGas, 22) Temporary Occupant Load Increase, 23) Open Burning, 24) Organic Coatings, 25) Places of Assembly (A-5), 26) Spraying or Dipping, 27) Temporary Membrane Structures and Tents, 28) Cutting and Welding, 29) Additional Re-Inspections, 30) Various, 31) Stand By, 32) Witness/Deposition Appearance, 33) Unsafe Buildings Fire Code Hearing Appeal Fee – Residential (1–2 units), 34) Unsafe Buildings Fire Code Hearing Appeal Fee – Residential (3–5 units), 35) Unsafe Buildings Fire Code Hearing Appeal Fee – Residential (6–25 units), 36) Unsafe Buildings Fire Code Hearing Appeal Fee – Residential (26+ units), and 37) Unsafe Buildings Fire Code Hearing Appeal Fee – Commercial. New Fire Department fees proposed to be added include: 1) Hood and Duct Extinguishing System, 2) Stationary Fire Pump, 3) Emergency Responder Communication Coverage System, 4) Energy Storage System – Residential, 5) Energy Storage System – Commercial, 6) CO₂ beverage dispensing systems, 7) Cryogenic Fluids, 8) Additive manufacturing, 9) Amusement buildings, 10) Energy storage systems, 11) Exhibits and trade shows, 12) Floor finishing, 13) Hot work operations, 14) Mobile fueling of hydrogen-fueled vehicles, 15) Plant extraction systems, 16) Pyroxylin plastics, 17) Rooftop heliports, 18) Lithium batteries, 19) Administrative Citation – Penalty for a Violation (Fireworks), 20) Printing Fees – Per Page, 21) Printing Fees – Double Sided, and 22) Printing Fees – Photocopy.
The current Fire Department fee schedule has a cost recovery rate of approximately 70%. The proposed adjustments, as described above, would bring the total cost recovery rate for the department to 100%.
FISCAL IMPACT
Fire Prevention Division fees recover approximately 70% of the division’s total costs. If staff recommendations are adopted, cost recovery would increase to 100%, adding approximately $457,000 in revenue.
ENVIRONMENTAL REVIEW
The approval of new service fees to meet the City's operating expenses is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to Sections 15273(a)(1) of the CEQA Guidelines. This action is further exempt pursuant to Section 15378(B)(4) of the CEQA Guidelines because it creates a funding mechanism that does not involve any commitment to a specific project which might result in a potentially significant environmental impact.
ATTACHMENTS
1. Resolution Amending the Master Fee Schedule for the Fire Department - CAO Stamp
2. Exhibit A to Resolution Amending Master Fee Schedule_Fire
3. City of Vallejo BPW + Fire Study Final Report
CONTACT
Jonathan Goulding, Fire Chief
[email protected]
RESOLUTION 26-___________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALLEJO AMENDING THE MASTER FEE SCHEDULE FOR FISCAL YEAR 2026-27 TO ESTABLISH NEW FEES AND REVISE
EXISTING FEES FOR THE FIRE DEPARTMENT
WHEREAS, the City of Vallejo is authorized under the California Constitution to establish fees to recover the costs of providing municipal services; and WHEREAS, the City Council adopts and periodically amends a Master Fee Schedule to reflect the cost of providing services to the public; and WHEREAS, the City of Vallejo has not conducted a comprehensive review of the Fire Department’s service fees since 2019; and
WHEREAS, in late 2024, the City retained MGT Consulting Group to conduct a comprehensive user fee study evaluating Building, Planning, Water, and Fire Department services; and
WHEREAS, the scope of the study included analysis of full-service delivery costs, identification of opportunities to revise, consolidate, remove, or add fees, and comparison with peer agency practices; and
WHEREAS, the study incorporated staff input and operational data to develop recommendations that improve cost recovery and align fees with current practices; and WHEREAS, the study recommends adjustments to Fire Department fees, including reducing certain underutilized fees to avoid overcharging and adding new fees to reflect current services and industry standards; and
WHEREAS, on August 26, 2025, the study was posted on the City’s website, and a copy was made available for inspection during normal business hours in the Second-Floor lobby of City Hall located at 555 Santa Clara Street, in Vallejo; and WHEREAS, staff recommends the adoption of the fees set forth in the Fee Study Summary Sheet attached to this Resolution as Exhibit A; and
WHEREAS, the proposed amendments would increase the Fire Prevention Division’s cost recovery rate from approximately 70% to 100%; and
WHEREAS, full implementation of the proposed fee adjustments is estimated to generate approximately $457,000 in additional annual revenue; and WHEREAS, on July 14, 2026, at the hour of 7:00 p.m. at the City Council Chambers located at 555 Santa Clara Street, in Vallejo, California, the City Council of the City of Vallejo held a public hearing to consider the establishment of new fees and the revision of existing fees for services provided by the Fire Department, notice of which hearing was given as required by law; and
WHEREAS, all persons interested and desiring to be heard at the hearing held on July 14, 2026, were given an opportunity to be heard, and all matters and things pertaining to the establishment of new fees and the revision of existing fees were fully heard and considered by the City Council.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
VALLEJO, CALIFORNIA, DOES HEREBY DECLARE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Notice of the public meeting and public hearing at which this Resolution was considered was properly given pursuant to California Government Code Sections 66016 and 66018, and all oral and written presentations made to and heard by the City Council were properly considered.
SECTION 2. The cost estimates produced by City staff and considered by the City Council in establishing fees under this Resolution are reasonable cost estimates for the provision of the Fire Department services to which the fees pertain and were made available to the public under Government Code Section 66016.
SECTION 3. This City Council hereby finds and determines that based upon the data, information, analysis, oral and written documentation presented to this City Council concerning the rates, fees, surcharges, and charges described in “Exhibit A” attached hereto and by this reference incorporated herein, the rates, fees, surcharges, and charges set forth in said “Exhibit A” do not exceed the estimated reasonable cost of providing the service for which the rates, fees, surcharges, or charges are levied.
SECTION 4. The rates, fees, surcharges, and charges set forth in “Exhibit A” are hereby adopted and approved as the rates, fees, surcharges, and charges for the services identified for each such rate, fee, surcharge, and/or charge.