Agenda packet — Victorville City Council, May 6, 2025 (part 2 of 4)

BUILDING
Building Permit Analysis Cont.Building Permit Analysis Cont.

Issued/Finalized Commercial & Industrial Permits
This chart shows commercial/industrial permit activity for new construction for the quarter broken down by month and by square footage, as well showing a year over year comparison.

Page 5 ends

BUILDING
Monthly Inspections & StopsMonthly Inspections & Stops
The chart shows the monthly data for this quarter for two categories: Inspections and Stops. Some individual “stops” involve multiple inspections, which is why the number of inspections is typically higher.

Page 6 ends

BUILDING
Building Permit Totals & RevenueBuilding Permit Totals & Revenue Number / Percentage / Revenue of Issued Permits
Quarterly Permit Revenue - Prior Year Comparison
The dual-ring donut chart shows the number of permits issued and renewed, categorized by permit type. The inner ring represents the number of permits issued, and the outer ring represents the percentage of total revenue collected by the Building Division.

This chart compares revenue totals in this quarter, with the legend on the right side clarifying which year each color corresponds to with last year’s revenues for comparison.

Page 7 ends

BUSINESS LICENSE
This chart shows the number of commercial business licenses issued and renewed, categorized by license type as shown in Victorville’s Municipal Code. Each color represents a different business license category. The inner ring represents new licenses issued, and the outer ring represents renewed licenses.

Business License AnalysisBusiness License Analysis
Commercial Business Licenses New & Renewed
Page X Page 8

BUSINESS LICENSE

BUSINESS LICENSE
Business License Analysis Cont.Business License Analysis Cont.

Home Occupation Business Licenses New & Renewed
This chart shows the number of home occupation business licenses issued and renewed, categorized by license type as shown in Victorville’s Municipal Code. Each color represents a different business license category. The inner ring represents new licenses issued, and the outer ring represents renewed licenses.

Page 9 ends

BUSINESS LICENSE
Business License Analysis Cont.Business License Analysis Cont.

Out-of-City Business Licenses New & Renewed
This chart shows the number of out-of-city business licenses issued and renewed, categorized by license type as shown in Victorville’s Municipal Code. Each color represents a different business license category. The inner ring represents new licenses issued, and the outer ring represents renewed licenses.

Rental Business Licenses New & Renewed
This chart shows the number of rental business licenses issued and renewed, categorized by license type as shown in Victorville’s Municipal Code. Each color represents a different business license category. The inner ring represents new licenses issued, and the outer ring represents renewed licenses.

Page 10 ends

BUSINESS LICENSE
Business License Totals & RevenueBusiness License Totals & Revenue All Business Licenses New & Renewed
This chart shows revenue totals in this quarter, with the legend on the right side clarifying what each color corresponds to. Each month's bars show the corresponding revenue amounts of issued/renewed licenses for this quarter, as well as a year-to-year comparison.

This chart shows the number of all business licenses issued and renewed. The inner ring represents new licenses issued, and the outer ring represents renewed licenses.

Each month's bars show the corresponding number of new/renewed licenses for this quarter, as well as a year-to-year comparison.

Quarterly Business License Revenue - Prior Year Comparison

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FIRE PREVENTION
Fire PreventionFire Prevention
Activity AnalysisActivity Analysis
Plan Reviews Completed
The following chart illustrates the type and number of plan reviews completed by the Fire Prevention Division for New Construction Projects and Tenant Improvements to ensure fire code compliance.

Page 12 ends

FIRE PREVENTION
Fire Prevention Activity Analysis Cont.Fire Prevention Activity Analysis Cont.

Fire Prevention Permits Issued
The following chart illustrates the type and number of permits the Fire Prevention Division issued for various construction types and operations.

Fire Prevention Quarterly Inspections
The following chart illustrates the type and number of fire inspections completed by the Fire Prevention Division during the last quarter.

Page 13 ends

Total Inspections = 1,124
Total Permits Issued = 45
Item Number: 10
City Council / Board of Directors
Written Communications
Meeting of: May 6, 2025
Submitted By:

Doug Mathews, Director of Public Works and Water
Fredy Bonilla, City Engineer

Subject:

Sewer System Management Plan (SSMP) 2025 Update
Recommendation:

Staff recommends that the Honorable City Council adopt Resolution No. 25-038 to approve, adopt, and re-certify the City's 2025 updated Sewer System Management Plan.

Fiscal Impact:

There is no fiscal impact associated with this item as this is a certify and file report.

Strategic Plan Goal:

This item aligns with "Goal E: Invest in Infrastructure” in the City of Victorville's Strategic Plan 2023-2026. The Sewer System Management Plan (SSMP) is a document that describes the activities an agency uses to manage its wastewater collection system effectively. The SSMP provides a plan and schedule to properly manage, operate, and maintain all parts of the sanitary system. This SSMP re-certification ensures a healthy and livable community by maintaining the City's wastewater collection system assets.

Background:

A Sewer System Management Plan (SSMP) outlines the strategies and actions an agency implements to efficiently manage its wastewater collection system. Its primary purpose is to establish a structured plan and timeline for the proper operation, maintenance, and oversight of all components within the sanitary sewer system. This helps minimize and prevent sanitary sewer overflows (SSOs), as well as reduce the impact of any SSOs that may occur. The City's sanitary system consists of about 437 miles of sewer mains and 121 miles of sewer laterals (31,225 connections). The gravity sewer mains vary in size from 8 inches to 30 inches in diameter, are comprised of a variety of materials, and range in age from recent construction to over 50 years old. 4 0
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In 2009, the City developed and implemented a SSMP in compliance with the State Water Resources Control Board (SWRCB) Water Quality Order no. 2006-0003-DWQ – the Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems (the "2006 Order"). As required by the 2006 Order, the City Council approved and adopted the original SSMP on July 1, 2009, by adopting Resolution No. 09-060 (revised on October 20, 2009). A further requirement of the 2006 Order specified that the SSMP: (1) be updated and readopted every five years (or whenever there are significant program changes); and (2) be internally audited biennially at a minimum. The regulations contained in the 2006 Order were born out of a growing concern about the water quality impacts of SSOs, particularly those that pose serious health and safety or nuisance issues affecting beaches, lakes, and rivers.

On September 9, 2013, the 2006 Order was amended by SWRCB Order No. WQ 2013- 0058- EXEС (the "Amendment"). The Amendment made changes to the Monitoring and Reporting Program (MRP) requirements in the 2006 Order to better advance the SSO Reduction Program's objectives, assess compliance, and enforce the requirements of the Sanitary Sewer System WDRs. Because the Amendment required revisions to the SSMP constituting a significant change, City staff updated and revised the existing SSMP to reflect the MRP and other necessary program changes as part of the mandated five-year SSMP update.

Later, on May 17, 2016, City Council approved an update to the SSMP. The updated SSMP documents the completion of several key items, including the adoption of the Sewer Master Plan in December 2016, the completion of the Collection System Cleaning, Inspection and Condition Assessment Report, the 2017 Sewer Lining Project (which lined 11,390 lineal feet of sewer main line), the development of an SSO Emergency Response Plan, and the 2016 biennial audit.

On May 21, 2019, the City Council adopted Resolution No. 19-041, to approve, adopt and re-certify the City’s 2019 updated SSMP as required by the 2006 Order and Amendment.

The plan outlined a range of Capital Improvement Projects (CIPs) focused on capacity enhancements and sewer realignments. It also reestablished goals for collection system management, SSO response protocols, the Fats, Oils, and Grease (FOG) control program, as well as SSMP monitoring and implementation efforts.

In December 2022, the California State Water Resources Control Board (SWRCB) adopted a revised statewide Sanitary Sewer Systems General Order (Order No. 2022- 0103-DWQ, or the “2022 Order”), which superseded the previous 2006 Order. This updated 2022 Order, effective June 5, 2023, introduced several significant changes aimed at enhancing the management and operation of sanitary sewer systems across the state. The 2022 Order expanded regulatory scope, enhanced spill reporting requirements, and strengthened enforcement provisions. Annual audit reports are required each year in April and SSMP updates are required depending on an agency’s population size. The City is required to update the SSMP every six years and have it approved by the governing board. Additionally, an internal audit is required every two years, with annual review of audit findings.
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Discussion:

The City’s Engineering and Public Works staff, in conjunction with Fischer Compliance, LLC, have put together the City’s 2025 updated SSMP. The updated plan includes the summary of projects that were completed, including:
•Sewer Main Lining 2022 Project
•Sewer Main Lining 2023 Project
•Old Town Septic to Sewer Conversion Project
•Structural Capacity Improvement Project – C1
•Sewer Structural Rehabilitation Project
•SCLA Industrial Sewer Manhole Rehabilitation Project
•Sewer Forced Main Condition Assessment Project
•Sewer Rate Study - 2023
In addition, the plan included updates as required by the 2022 Order for the following items:
•Preventative Maintenance Program
•Capacity Assurance Plan
•Updated Emergency Response Plan
Like its predecessors, the City's updated SSMP for 2025 contains and addresses the following required elements:
•Collection system management goals
•Organization of personnel, including the chain of command and communications •Overflow emergency response plan
•FOG control program
•Legal authority for permitting flows into the system, enforcement of proper design, installation, and testing standards, and inspection requirements for new and rehabilitated sewers
•Operation and maintenance program
•Design and construction standards
•System evaluation and capacity management/assurance
•Monitoring plan for SSMP program effectiveness
•Periodic SSMP audits, periodic SSMP updates, and implementation of program improvements
•Communication program to provide the public the opportunity for input In order to ensure compliance with the recommendations for implementation of the plans and programs specified in the updated SSMP, the following additional resources and expenditures will be necessary in the upcoming years:
•Construction of several sewer CIP projects
•Purchase of additional equipment & vehicles
•Purchase of redundant equipment for pump stations
•Purchase of additional manhole SmartCovers
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The City of Victorville 2025 updated SSMP, which has been prepared in compliance with the 2022 Order, is attached as Exhibit A to Resolution No. 25-038 and is being submitted for adoption and certification by the City Council at this time.

Staff remains available for any questions the City Council may have.

Attachments: A. Resolution No. 25-038
Attachment A

RESOLUTION NO. 25-038

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VICTORVILLE APPROVING AND ADOPTING THE CITY’S 2025 UPDATED SEWER SYSTEM

MANAGEMENT PLAN (SSMP)

WHEREAS, the State of California Water Resources Control Board (the "SWRCB") adopted Order No. 2006-0003-DWQ (the "2006 Order") on May 2, 2006; and

WHEREAS, the 2006 Order requires all public agencies that own or operate a sanitary sewer system of one mile or greater in length that collects and/or conveys untreated or partially treated wastewater to a publicly owned treatment facility in the State of California to prepare and adopt a Sewer System Management Plan (SSMP) to facilitate the proper funding and management of the sewer system; and

WHEREAS, the City of Victorville (the "City") owns and operates a sanitary sewer collection system that includes a service area of approximately 74 square miles and approximately 437 miles of sewer lines connected to publicly owned wastewater treatment facilities; and
WHEREAS, the 2006 Order requires the City Council of the City the ("City Council") to adopt and certify the City's SSMP at a public meeting; and WHEREAS, in accordance with the 2006 Order, the City prepared a SSMP which was adopted by the City Council by the passage of Resolution No. 09-060 on July 21, 2009 (as revised on October 20, 2009); and

WHEREAS, the Order further requires the SSMP to be updated and re- certified at least every five years, and when any significant updates to the SSMP are made; and

WHEREAS, on September 9, 2013, the 2006 Order was amended by SWRCB Order No. WQ 2013-0058-EXEC (the "Amendment"), which specified new Monitoring and Reporting Program requirements for all SSMPs; and

WHEREAS, to comply with the provisions of the 2006 Order and the Amendment, in 2016 the City's Engineering and Public Works staff amended, revised and updated the original 2009 SSMP; and

WHEREAS, City Council approved, adopted and re-certified an update to the SSMP on May 17, 2016; and

WHEREAS, on May 21, 2019, the City Council approved, adopted and re- certified an update to the SSMP in compliance with the 2006 Order and Amendment; and

WHEREAS, on December 6, 2022, the SWRCB adopted Order No. 2022 - 0103-DWQ (the “2022 Order ”), which rescinded and replaced the 2006 Order and subsequent amendments, establishing updated regulatory requirements for sanitary sewer systems statewide; and

WHEREAS, the 2022 Order, effective June 5, 2023, includes revised SSMP components, new monitoring and reporting requirements, and emphasizes climate change preparedness, spill response coordination, and public transparency; and

WHEREAS, in compliance with the 2022 Order, the City has reviewed and updated its SSMP to reflect the current regulatory framework and ensure the continued safe, effective, and environmentally responsible management of its sanitary sewer collection system; and
WHEREAS, City Engineering and Public Works staff confirms that the 2025 updated SSMP attached to this Resolution as Exhibit A, is in compliance with the requirements of the 2022 Order and is now ready for adoption and re-certification by the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing Recitals are true and correct and are incorporated herein as findings by this reference.

SECTION 2. The 2025 updated Sewer System Management Plan (SSMP) set forth in the attached Exhibit A. is hereby approved, adopted and re-certified.

SECTION 3. The specifications and procedures contained in the 2025 updated SSMP attached hereto as Exhibit A shall apply to the City's existing sewer system and all future additions, changes or modifications thereto. Copies of the 2025 updated SSMP are to be maintained in the City offices of the City Clerk, the City Engineer, the Director of Public Works, and in the Public Works Department McArt Corporate Yard site, and made available for public review and use by Public Works staff and other City Departments and offices.

SECTION 4. The Public Works & Water Director or the City Engineer is hereby directed to take all further actions required under the 2022 Order to complete the submission of the re-certified 2025 updated SSMP to the State Water Resources Control Board.

SECTION 5. This Resolution shall take effect immediately upon adoption.

SECTION 6. The City Clerk shall certify to the passage and adoption of this Resolution; shall enter the same in the book of original Resolutions of the City; and shall make a minute of passage and adoption thereof in the records of the proceedings of the City Council, in the minutes of the meeting at which this Resolution is passed and adopted.

Exhibit A

City of Victorville
Sewer System Management Plan
(SSMP)
2025 Update
Sanitary Sewer Collection System
Waste Discharge ID (WDID): # 6SSO11425

REVIEWED AND APPROVED BY:

Doug Mathews, Director of Public Works & Water
Legally Responsible Oﬃcial
City of Victorville
Sanitary Sewer Collection System
(includes Element Development Plans & Schedules)

Date Signed

THIS PAGE INTENTIONALLY LEFT BLANK

SSMP CHANGE LOG
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. COPY THIS PAGE AS NEEDED Revision
Date
SSMP
Section
Approval
Date
Description of Change/Revision Made Initials

LETTER OF COMPLIANCE

City of Victorville
Att: Doug Mathews, Director of Public Works & Water
Legally Responsible Oﬃcial (LRO)
14343 Civic Drive
Victorville, CA, 92392

Dear Mr. Mathews:

We are pleased to present the new 2025 Sewer System Management Plan (SSMP) Update developed in partnership with Cit y management. The 2025 Update meets and exceeds compliance with the Reissued WDR (State Water Board, Water Quality Order No. 2022-0103-DWQ, Attachment D-10 and Speciﬁcations 5.4). The 2025 SSMP has been completely revised to harmonize with industry standard guidelines and incorporates the latest SSMP Audit ﬁndings.

The 2025 SSMP is a declaration of what the City is doing to demonstrate full compliance with the Reissued WDR. Attachment A of the Reissued WDR (page A-4), states “A sewer system management plan is a living document which requires the Agency to Enrollee develops and implements to eﬀectively manage its sanitary sewer system(s) in accordance with this General Order.” This requires the City to periodically review and update the SSMP as necessary until its next required 6-year SSMP Update is completed.

We look forward to assisting the City wherever necessary to fully implementation its new 2025 SSMP Update.

Sincerely,

James Fischer, P.E.

Principal, Fischer Compliance LLC
Credentialed U.S. EPA NPDES Compliance Inspector

TABLE OF CONTENTS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page ii

TABLE OF CONTENTS
INTRODUCTION ................................................................................................................................................ 4 SSMP Organization ..................................................................................................................................................................... 5 Abbreviations and Acronyms...................................................................................................................................................... 6

1. GOAL AND INTRODUCTION ....................................................................................................................... 7

1.1. Regulatory Context ............................................................................................................................................................ 7

1.2. SSMP Update Schedule ...................................................................................................................................................... 8

1.3. Sewer System Asset Overview ......................................................................................................................................... 10 Speciﬁcations 5.2 – SSMP Development and Implementation ................................................................................................ 14 Speciﬁcations 5.7 – Allocation of Resources ............................................................................................................................ 15 Provisions 6.1 - Enforcement Provisions .................................................................................................................................. 16 Provisions 6.3 Sewer System Management Plan Availability ................................................................................................... 17

2. ORGANIZATION ...................................................................................................................................... 18

2.1. Organizational Lines of Authority .................................................................................................................................... 20

2.2. Organizational Staﬃng Responsibilities .......................................................................................................................... 21

2.3. Chain of Communication for Reporting Spills .................................................................................................................. 25

3. LEGAL AUTHORITY .................................................................................................................................. 27

4. OPERATION AND MAINTENANCE PROGRAM ........................................................................................... 31

4.1. Updated Map of Sewer System ....................................................................................................................................... 31

4.2. Preventive Operation and Maintenance Activities .......................................................................................................... 32

4.3. Training ............................................................................................................................................................................ 34

4.4. Equipment Inventory ....................................................................................................................................................... 36 Speciﬁcations 5.19 - Operations and Maintenance .................................................................................................................. 39

5. DESIGN AND PERFORMANCE PROVISIONS ............................................................................................... 41

5.1. Updated Design Criteria/Construction Standards/Speciﬁcations .................................................................................... 41

5.2. Procedures and Standards ............................................................................................................................................... 42

6. SPILL EMERGENCY RESPONSE PLAN ......................................................................................................... 44

7. SEWER PIPE BLOCKAGE PROGRAM .......................................................................................................... 46

8. SYSTEM EVALUATION, CAPACITY ASSURANCE, CAPITAL IMPROVEMENTS ................................................ 49

8.1. System Evaluation and Condition Assessment ................................................................................................................ 49

8.2. Capacity Assessment and Design Criteria ........................................................................................................................ 52

8.3. Prioritization of Corrective Action ................................................................................................................................... 54

8.4. Capital Improvement Plan ............................................................................................................................................... 55

9. MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS ........................................................... 57

10. INTERNAL AUDITS ................................................................................................................................... 59

TABLE OF CONTENTS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page iii

11. COMMUNICATION PROGRAM ................................................................................................................. 61

GOAL AND INTRODUCTION

Introduction
This Sewer System Management Plan (SSMP) or “Plan” has been prepared for the City of Victorville with technical assistance from Fischer Compliance LLC for meeting and exceeding compliance with the State Water Resources Control Board 2022 General Waste Discharge Requirements, Order WQ 2022 -0103-DWQ for Sanitary Sewer Systems (referred to throughout this document as the WDR ). The City provided all details, information and institutional insights for preparation of the SSMP. The document has been developed to m eet the size, scale, and complexity, serving as a “living document” used as a tool for managing and operating the City's sanitary sewer collection system. Additionally, the latest 2024 Sewer System Management Plan Guidance Manual published by the Bay Area Clean Water Agency (BACWA) was utilized as a model for development of the document to harmonize formatting/content and incorporate recommended suggested guidance wherever possible.

The City’s commitment to meeting or exceeding regulatory requirements, along with their proactive approach to operation and management of the collection system, has served them well, as evidenced by system performance relative to other agencies in the region and the state.

Figure 1 provides key City spill metrics, including data comparing the City ’s spill record with state and regional system data. The City consistently performs better than both statewide and regional spill rate indices and net spill volumes for all categories of spills from its sanitary sewer collection system.

Introduction: Figure 1 (Collection System Operational Report – SWRCB Integrated Water Quality System (CIWQS))

GOAL AND INTRODUCTION

© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 5 SSMP Organization
This SSMP is organized into 11 core elements following Attachment D of the WDR, with inclusion of applicable Speciﬁcations requirements.

Each individual element in the SSMP includes the following technical contents.

Requirements – Provides the actual description of applicable requirements in the WDR.

Compliance – Describes the City’s approach to complying with the WDR requirements.

Eﬀectiveness – As measured by Key Performance Indicators (KPIs.) Implementation – Demonstrates how the City will ensure the Plan is being carried out as described.

Resilience – Demonstrates the resilience that is addressed in the SSMP and built -in to the City’s collection system and procedures.

Appendix Inclusions – List the items included in the Appendix for each SSMP Element, if any.

GOAL AND INTRODUCTION

© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 6 Abbreviations and Acronyms1
Agency City of Victorville
BMP Best Management Practices
CCTV Closed Circuit Television
CIP Capital Improvement Program
CIPP Cured in Place Pipe
CIWQS California Integrated Water Quality System (State Water Board Online Spill Database) CMMS
CODE
DIR
ENG
Computerized Maintenance Management System
Code Enforcement Department
Director of Public Works and Water
Engineering Department
EPA US Environmental Protection Agency
FOG Fats, Oils and Grease
FSE Food Service Establishment
GCD Grease Control Device
GIS Geographic Information System
I & I Inﬂow and Inﬁltration
LRO Legally Responsible Oﬃcial
PLCO
PW
Property Line Clean Out
Public Works Department
RWQCB Regional Water Quality Control Board (Lahontan Region) SCADA Supervisory Control and Data Acquisition
SERP Spill Emergency Response Plan
SOP Standard Operating Procedure
SSMP Sewer System Management Plan
Spill Sanitary Sewer Overﬂow
WDR Sanitary Sewer Systems General Wastewater Discharge Requirements Order issued by the State Water Board (Order No. 2022-0103-DWQ)
SWRCB State Water Resources Control Board
WDID Waste Discharge ID Number (CIWQS)

1 For a list of additional common acronyms for collection systems and related WDR terms, see the WDR, Attachment A (page 32) Introduction: Table 1 Abbreviations and Acronyms

GOAL AND INTRODUCTION

1. Goal and Introduction

REQUIREMENTS
Att. D-1 (pg. D-2)
“The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.

The Plan must include a narrative Introduction section that discusses the following items (see below):”

1.1. Regulatory Context

WDR REQUIREMENTS
Att. D-1.1 (pg. D-2)
“The Plan Introduction section providing a general description of the local sewer system management program and discuss Plan implementation and updates”.

COMPLIANCE
The City is committed to fully implementing the WDR 2 which includes addressing all requirements by integrating a wide range of programs speciﬁcally designed for ensuring the integrity and eﬃciency of the City’s sanitary sewer collection system. Moreover, the City is dedicated to maintaining its collection system in a systematic manner by implementing various work programs, with a focus on critical areas, to prevent spills, allowing for a comprehensive approach to maintenance.

Work programs conducted under the City’s Preventative Maintenance, Rehabilitation and Replacement and Capitol Improvement and SSMP implementation Programs include CCTV inspections, pipe cleaning, manhole inspections, lift station maintenance, root control, sewer main lining, septic to sewer conversions, sewer structural capacity improvement, main and lateral pipe repair , securing manholes covers, Smart Manhole cover installation, inspection of connected FOG generating sources/source control and public outreach. Work programs are described in more detail in sections Speciﬁcations 5.19 , Operation and Maintenance of this document.

By prioritizing proactive measures and taking a comprehensive approach, the City is well-equipped with a proven track record of eﬀectively operating its sanitary sewer collection system with the highest levels of service, complying with the WDR, and reducing/eliminating sewage spills . The City implements any revisions to the City’s SSMP to comply with the most current requirements of the WDR.

EFFECTIVENESS
N/A

IMPLEMENTATION PLAN/SCHEDULE
N/A

2 State Water Resources Control Board, Statewide Waster Discharge requirements, General Order for Sanitary Sewer Systems

GOAL AND INTRODUCTION

1.2. SSMP Update Schedule

WDR REQUIREMENTS
Att. D-1.2 (pg. D-3)
“The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.”

COMPLIANCE
The City utilizes the State Water Board’s online lookup tool for ensuring all required due dates for updating its SSMP and completing its required SSMP Audits (see chart below).

The City’s most recent SSMP audit was completed for the period May 2, 2021, through May 2, 2024.

Figure 1-1– Sewer System Management Plan, Subsequent Update and Audit Due Dates

GOAL AND INTRODUCTION

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:

1. Are SSMP Audits and SSMP Updates being performed as scheduled?

2. Has the Sewer System Management Plan been approved by the governing board on schedule (every six years)?

3. Are speciﬁc internally established sewer program milestones being monitored?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

1.2.1 Prepare for next SSMP Audit Begin 5/2/2027 X X X

1.2.2 Complete and Upload SSMP audit. By 11/2/2027 X X

1.2.3 Incorporate Audit Findings, update Change
Log and Update SSMP 5/2/2025 X X

1.2.4 Board Approval and LRO Certiﬁcation of
SSMP By 5/2/2025 X X

GOAL AND INTRODUCTION

1.3. Sewer System Asset Overview

WDR REQUIREMENTS
Att. D-1.3 (pg. D-3)
“The Plan Introduction section must provide a description of the Enrollee -owned assets and service area, including but not limited to:
• Location, including county(ies).
• Service area boundary.
• Population and community served.
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons.
• Structures diverting stormwater to the sewer system.
• Data management systems.
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals.
• Estimated number or percentage of residential, commercial, and industrial service connections; and • Unique service boundary conditions and challenge(s).
• Additionally, the Plan Introduction section must provide reference to the Enrollee’s up- to-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.”

COMPLIANCE
The City of Victorville is in southwestern San Bernardino County, California. The City is located within the Victor Valley which is a sub region of the Mojave Desert and is bordered by Apple Valley on the east, Hesperia on the south, and Adelanto on the west. Situated at an elevation of approximately 2,900 feet, Victorville experiences hot, dry summers and occasional snow in the winter. Temperatures range from below freezing up to 110ºF in the summer. The City has a service area of approximately 74 square-miles and serves a population of 141,689. The City’s collection system consists of 454 miles of gravity sewer mains,

1.2 miles of sewer force mains, 31,286 sewer lateral connections totaling approximately 238 miles, ten (10) pump stations and one (1) siphon. The City does not have any stormwater diversion structures.

Approximately 80% of the wastewater discharged to the City’s sewer system is discharged to the VVWRA regional wastewater treatment plant and the remaining 20% is discharged to the City’s the City -owned Industrial WWTP.

The SEDARU CMMS has been used to access available sewer infrastructure and maintenance information in the oﬃce and in the ﬁeld up to recently. This system is a powerful tool when used to quickly access critical information during an emergency spill response. SEDARU CMMS has been phased out, and the City will be transitioning to OpenGov during FY2025-26.

The City owns and maintains the lower laterals. The upper laterals are privately owned and maintained.

A signiﬁcant number of parcels within the City are not connected to the City’s sewer system and utilize on- site septic systems. An estimated 1,757 parcels on septic systems are within 200 -feet of the City’s sewer

GOAL AND INTRODUCTION

© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 11 system and, the City plans to connect these parcels to the City’s sewer system by 2040 adding an estimated

2.56 mgd of wastewater ﬂows to the City’s sewer system.

Overall, the City has put itself in good position to maintain and improve its collection system and does not currently recognize and unique challenges. There is a planned conversion of City lots on septic systems to connect to the City’s sewer system will add future ﬂows to the City’s sewer system.

The City has system maps that are kept up to date. System maps is addressed in more detail in Element 4.1 of this SSMP.

GOAL AND INTRODUCTION

Figure 1-2 – Agency Vicinity Map and Service Area

GOAL AND INTRODUCTION

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are asset statistics periodically reviewed and updated as necessary? • Are omissions or errors addressed in a timely manner? • Are system maps up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

1.3.1 Review City-owned asset
statistics and element
description; update as necessary
At the beginning of the audit cycle and
when signiﬁcant changes have been made. X X

1.3.2 Update Maps Within 30 Days of Correction Submittal of Completion of Development Project
X

RESILIENCE
Resilience is addressed for Element 1 by:
• Adhering to an SOP for collecting and managing asset data. • Redundancy: More than one member of staﬀ is trained and able to retrieve and manage the data. • Implementing a QA/QC process to help ensure information is accurate. • Using Calendar Reminders to ensure compliance deadlines are met.

APPENDIX 1 INCLUSIONS:
• None

GOAL AND INTRODUCTION

WDR REQUIREMENTS
Spec. 5.2 (pg. 18)
“To facilitate adequate local funding and management of its sanitary sewer system(s), the Agency shall develop and implement an updated Sewer System Management Plan. The scale and complexity of the Sewer System Management Plan, and speciﬁc elements of the SSMP, must match the size, scale, and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be eﬀective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s). The procedures must: (1) incorporate the prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.”

COMPLIANCE
The City's current Sewer System Management Plan (SSMP) has been updated to meet the requirements of Order WQ 2022 -0103-DWQ and addresses the required Elements. The SSMP addresses management, operations, and maintenance procedures speciﬁc to the City’s collection system. The City maintains a proactive O&M program to operate its system and identify defects, which are then prioritized for repair, replacement, rehabilitation, or placed on modiﬁed maintenance schedules. (See Elements 4 and 8 and Speciﬁcations 5.19 of this SSMP for more detail.)
The City keeps up with current industry standards, technology, and best practices by reviewing industry periodicals, networking and attending industry conferences and workshops including Tri-State and CWEA sponsored events.

GOAL AND INTRODUCTION

WDR REQUIREMENTS
Spec. 5.7 (pg. 22)
“The Agency shall comply with the following requirements:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for: (a) compliance with this General Order, (b) full implementation of its updated SSMP, (c) system operation, maintenance, and repair, and (d) spill responses.”

COMPLIANCE
The City maintains various revenue sources to maintain ﬁnancial stability, meet its operational needs and manage all necessary expenditures for its sewer system operation. The Sewer Service Charge is collected from customers and is used for the operation and maintenance of the sewer system, as well as for the City’s share of operation and maintenance of the Victor Valley Wastewater Reclamation Authority (VVWRA) Regional Wastewater Facility. Sewer Connection Fees are used for (future) upsizing of pipes and to extend pipes to areas not yet served.

The City is adequately staﬀed owns and operates the necessary equipment to operate the collection system.

GOAL AND INTRODUCTION

WDR REQUIREMENTS
Provisions 6.1 (pg. 27)
“The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.”

COMPLIANCE
The City is aware of the consequences for noncompliance including associated penalties for violations. The City maintains a proactive stance with full implementation of its SSMP.

Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board.

Failure to comply with the notiﬁcation, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the ﬁrst 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.

GOAL AND INTRODUCTION

WDR REQUIREMENTS
Provisions 6.3
“The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s oﬃces and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notiﬁcation, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.”

COMPLIANCE
The City’s SSMP is maintained on its website and also available for viewing at the City oﬃces , by appointment. The adopted SSMP is also be made readily available to the Regional Water Quality Control Board (Region No. 6B) representatives upon request and to the operators of any collection system or treatment facility downstream of the City’s sanitary sewer system.

ORGANIZATION
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2. Organization

WDR REQUIREMENTS
Att. D-2 (pg. D-3)
“The Plan must identify organizational staﬃng responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Oﬃcial as required in section 5.1 (Designation of a Legally Responsible Oﬃcial) of this General Order.
• The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing speciﬁc Sewer System Management Plan Elements.
• Organizational lines of authority.
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county health oﬃcer, county environmental health agency, and State Oﬃce of emergency Services.)

COMPLIANCE
This section describes the organization of the Sanitary Sewer Division for the management, operation, and maintenance of the City’s sanitary sewer collection system. It identiﬁes the City’s designated Legally Responsible Oﬃcials and City staﬀ responsible for implementing the WDR and SSMP.

The City’s Legally Responsible Oﬃcials (LRO) are included in Table 2-1 below. All meet the requirements set forth in Speciﬁcations 5.1.

City Sanitary Sewer Division – Legally Responsible Officials Position Name Phone Number Email
Director of Public Works & Water Doug Mathews 760-243-6332 [email protected] City Engineer Fredy A. Bonilla 760-955-5170 [email protected] Table 2-1 – Designated Legally Responsible Oﬃcials

ORGANIZATION
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IMPLEMENTATION RESPONSIBILITIES
Sewer System Management Plan Elements Responsible Position

1. SSMP Plan, Goal and Introduction Director of Public Works & Water/City Engineer

1.1. Regulatory Context Director of Public Works & Water /City Engineer

1.2. SSMP Update Schedule Director of Public Works & Water /City Engineer

1.3. Sewer System Asset Overview Director of Public Works & Water /City Engineer

2. Organization Director of Public Works & Water /City Engineer

3. Legal Authority Director of Public Works & Water /City Engineer

4. Operations and Maintenance Program Director of Public Works & Water /City Engineer

4.1. Updated maps of Sanitary Sewer System Director of Public Works & Water /City Engineer

4.2. Preventive Operation & Maintenance Director of Public Works & Water /City Engineer

4.3. Training Director of Public Works & Water /City Engineer

4.4. Equipment Inventory Director of Public Works & Water /City Engineer

5. Design/Performance Director of Public Works & Water /City Engineer

5.1. Updated Design Criteria & Construction
Standards
Director of Public Works & Water /City Engineer

5.2. Procedures and Standards Director of Public Works & Water /City Engineer

6. Spill Emergency Response Plan Director of Public Works & Water /City Engineer

7. Sewer Pipe Blockage Program Director of Public Works & Water /City Engineer

8. System Eval, Capacity Assurance, Capital Imp. Director of Public Works & Water /City Engineer

8.1. System Evaluation and Condition Assessment Director of Public Works & Water /City Engineer

8.2. Capacity Assessment and Design Criteria Director of Public Works & Water /City Engineer

8.3. Prioritization of Corrective Action Director of Public Works & Water /City Engineer

8.4. Capital Improvement Plan Director of Public Works & Water /City Engineer

9. Monitoring, Measurement & Program Modiﬁcations Director of Public Works & Water /City Engineer

10. Internal Audits Director of Public Works & Water /City Engineer

11. Communication Program Director of Public Works & Water /City Engineer

Table 2-2 – Implementation Responsibilities

ORGANIZATION
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2.1. Organizational Lines of Authority

Figure 2-1 – Organizational Lines of Authority Chart

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 21

2.2. Organizational Staﬃng Responsibilities
A description of responsibilities or roles of each position related to City sewer system management and SSMP implementation are as follows:

City Council
Establishes policies, reviews and accepts formal plans, sets overall City direction, authorizes funds for projects/plans/programs, general overview of upper management (Mayor, City Manager, and City Attorney), conducts public meetings, and hearings, approves SSMP.

City Manager
Responsible for the day -to-day management and operation of the City under the direction of the City Council. Speciﬁcally, the City Manager establishes procedures, plans strategy, leads staﬀ, allocates resources deﬁned in the City budget, delegates respo nsibility, authorizes outside contractor to perform services.

Director of Public
Works/Water
Works under the broad policy guidance and direction of the Assistant City Manager. Works to improve eﬃciency and eﬀectiveness of operations and maintenance. Oversees the development of department plans and programs, budgets, and capital purchases. Implements policy and evaluates work accomplished. Prepares and controls department budget.

Oversees and coordinates City Rights of Way issues and sewer and drainage maintenance and repair operations. Currently, Director of Public Works is also Co-LRO for the City.

City Engineer
Acts as project manager on public works projects, including sewer collection system projects. Supervises the review of private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits, and compliance with approved plans. Prepares plans, speciﬁcations, and preliminary cost estimates.

Coordinates and confers with maintenance department on sanitary sewer system issues. Confers with contractors, consultants, and the public on engineering and construc tion matters. Prepares reports on sewer and other public works projects. Manages the activities of the Public Works Inspector. Currently, City Engineer is also Co-LRO for the City.

Senior Civil Engineer
Reports to the City Engineer and acts on his behalf as project manager on public works projects, including sewer collection system projects. Reviews and recommends private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits, and compliance with approved plans. Prepares plans, speciﬁcations, and preliminary costs estimates. Coordinates and confers with mainten ance department on sanitary sewer system issues. Confers with contractors, consultants, and the public on engineering and construction matters.

Prepares and reviews reports on sewer and other public works projects.

Manages the activities of the Public Works Inspectors. The Associate Civil Engineer is a Data Submitter for the City.

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 22 Associate Engineer, Assistant
Engineer I &II
Reports to the Senior Civil Engineer. Acts as project manager on public works projects, including sewer collection system projects.

Reviews and recommends private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits, and compliance with approved plans.

Prepares plans, specifications, and preliminary cost estimates.

Coordinates and confers with maintenance department on sanitary sewer system issues. Confers with contractors, consultant, and the public on engineering and construction matters. Prepares reports on sewer and other public works projects. The Associate Engineer and Assistant Engineer I & II is a Data Submitter for the City.

Public Works Inspector
Reports to the Senior Civil Engineer. Acts as the field inspector for public works projects, including sewer collection system projects. Inspects private project development plans for compliance with codes, regulations, and standards, and compliance with approved plans.

Coordinates and confers with maintenance department on sanitary sewer system issues. Confers with contractors, consultants, and the public on engineering and construction matters.

Public Works Manager
California Integrated Water Quality System (CIWQS) Data Submitter. Works under the broad policy guidance and direction of the Director of Public Works. Manages budgets, prioritizes projects, and ensures Public Works personnel have the proper tools and equipment to perform their duties safely. Communicates with various City personnel to ensure the maintenance and repair of City public works infrastructure is properly maintained; including sewer and drainage collection systems. Reviews plans and specifications for sewer and other projects, and makes recommendations regarding maintenance, construction, and operations aspects.Controls budget expenditures within the Maintenance Division.

Confers with contractors, engineers, and members of the general public on construction, maintenance and repair issue and procedures. Responds to SSO events.

Administrative Analyst
Works under the direction of the Director of Public Works. Analyzes City policies, procedures and programs; provides administrative support through research, analysis, report writing and recommendations; drafts and
recommends administrative policies and procedures. Works closely with Public Information Officer (PIO) and IT Department to communicate on a regular basis with the public on the development, implementation, and performance of various Public Works projects and programs.

Public Works Station 2
Dispatcher
Prioritizes and personally communicates (orally and/or electronically) all reports of “water” leaks and/or flowing from manholes, cleanouts, laterals, catch basins, vaults, etc. to the Public Works Supervisor, Maintenance Leads, Maintenance crew members and/or Manager.

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 23 PW Supervisor, Sanitary
Division
CIWQS Data Submitter. Supervises Public Works Sanitary Division and Rights of Way maintenance workers. Meets with the general public to resolve Service Request issues. Investigates complaints to ensure City maintenance obligations are properly serviced. Plans and schedules work assignments. Trains Sanitary Division maintenance workers.

Inspects and evaluates completed projects for proper completion, and ensures that proper documentation of daily activities is accurate.

Occasionally assists with the inspection, cleaning and repair of city sewer and drainage collection systems. Oversees USA ticket markings are properly serviced. Maintains records of projects assigned and completed, supplies and equipment used, and costs incurred. Estimates needed equipment and equipment maintenance. Assists with annual budget preparations. Responds to SSO events.

Maintenance Lead Senior
CIWQS Data Submitter. Assists the supervisor with crew assignments. Performs Service Request investigations, communicates findings to customers, coordinates with contractors, vendors, and provides maintenance and repair project oversight. Supervises and personally assists in the inspection, cleaning and repair of sewer mains and lines and the location and rising of manholes covers
to grade. Researches and attains estimates for equipment purchases and rentals, supplies and personal protective equipment. Ensures safe practices and policies are followed. Lays out and schedules work for crew. Trains crew members in specific tasks, as needed, including sewer collection system preventive maintenance and SSO response. Verifies work of assigned crew members and checks for accuracy of documented daily activity reports. Assists with evaluating vehicle and equipment specifications.

Responds to SSO events.

Maintenance Lead
Works closely with the Maintenance Lead Senior. Plans, schedules, and trains maintenance crews with sewer, drainage, and Rights of Way activities.

Responds to and researches customer service request concerns. Checks work of assigned crew members and verifies accuracy of documented Daily Activity Reports. Responds to SSO events.

Equipment Operator Senior
Operates construction and maintenance equipment such as backhoes, front- end loaders, skip loaders, graders, dozer, street sweepers, etc. Performs related maintenance and repair activities on City Rights of Way and sewer and easements as required. Acts as lead of a construction and street maintenance crew when needed. May participate with the Public Works Emergency Standby Board. Responds to SSO events.

Equipment Operator
Operates combination cleaning trucks, CCTV pipeline inspection equipment, dump and water trucks. Assists the Equipment Operator Senior with performing maintenance and repairs on the City’s Rights of Way, and sewer and drainage collection systems. May participate with the Public Works Emergency Standby Board.

Responds to SSO events.

ORGANIZATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 24 Maintenance Worker Senior
May work as a crew leader of a field maintenance crew. Cleans, unplugs, and repairs City sewer and drainage collection systems. Locates and raises manholes. Operates power and hand tools, dump and water tank trucks, including hydraulic sewer combination cleaning trucks and sewer rodding, and assists with the CCTV pipeline/manhole inspection equipment. May train crew members on sewer collection system maintenance requirements. May participate with the Public Works Emergency Standby Board. Responds to SSO events.

Maintenance Worker
Performs sewer and drainage maintenance and repairs on the City’s sewer and drainage collections systems. Operates pick-up trucks, hand and power tools. Provides traffic control for work zones when needed. Researches and marks for Underground Service Alert tickets. Responds to SSO events.

Table 2-2 – Organizational Staﬃng Responsibilities

ORGANIZATION
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2.3. Chain of Communication for Reporting Spills
The chain of communication for reporting spills is depicted in Figure 2 -2 below. Once City staﬀ or the ﬁre or police departments receive a complaint or report regarding a potential spill event during working hours, PW Dispatch (Station II) will immediately notify the City Sanitary Sewer Division staﬀ to respond to the spill event. During non-business hours the PW Dispatch (Station II) forwards calls to on-call personnel. Alarms from pump stations are forwarded to key personnel, including on-call personnel.

Upon notiﬁcation of the potential spill event, the City Sanitary Sewer Division staﬀ will respond to the location and immediately implement the Spill Emergency Response Plan (SERP) . The SERP provides guidance for response measures necessary to resolve the problem and minimize impacts to public health and environment.

After the spill response has been completed, response staﬀ submits spill documentation to designated management supervisory personnel who review and verify the data, and conﬁrms calculations and estimations made. The information is reported to the CIWQS database and then reviewed and certiﬁed by the LRO.

Figure 2-2 – Chain of Communication for Reporting Spills

ORGANIZATION
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SPILL INCIDENT COMMAND
In the event that command personnel are absent, the speciﬁc order of command is as follows:
• City Manager
Director of Public Works and Water/City Engineer
Assistant Director of Public Works
PW Manager Sanitary Division
PW Supervisor Sanitary Division
PW Senior Lead Worker Sanitary Division
PW Lead Worker Sanitary Division

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have there been any changes requiring updates to the Organizational Chart? • Have there been instances when a service call for a spill was not properly routed to response personnel?
• Were all spill response activities documented and forwarded to the LRO? • Have there been any changes in assigned responsibilities for implementing the Sewer System Management Plan?
• Is there a process in place to ensure all contact information remains up to date?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

2.1 Review names, contact information and position
responsibilities. Update, as necessary.

Semi-Annually X X X

2.2 Review Chain of Communication outcomes for all
spill responses
Each Spill Event X X

2.3 Review Organizational Chart for any changes. Update as necessary.

Semi-Annually X X X

RESILIENCE
Resilience is addressed for Element 2 by:
• Ensuring that more than one person is capable and responsible for speciﬁc duties for Sewer System Management Plan implementation, e.g., back-up personnel. • Designation of more than one LRO to help ensure full and continuous coverage of duties. • Testing the phone notiﬁcation system to ensure calls are received and routed to appropriate personnel.

APPENDIX 2 INCLUSIONS:
• None

LEGAL AUTHORITY

3. Legal Authority

WDR REQUIREMENTS
Att. D-3 (pg. D-4)
“The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inﬂow and inﬁltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages.
• Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure.
• Require that sewer system components and connections be properly designed and constructed. • Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee.
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

COMPLIANCE
The above items are addressed in order below:

Pursuant to the California Government Code, Sections 37100 and 54350, the City Council, as the local legislative body, may by ordinances and resolutions make and enforce all rules and regulations necessary for the administration of the City’s O&M plan. Such actions include, but are not limited to, the design, construction, cleaning, repair, reconstruction, rehabilitation, replacement, operation, maintenance, discharges into, blockage of, access to, and violation enforcement pertaining to the sanitary sewers within the City’s System. The legal authorities for the speciﬁc areas stipulated in the WDR are discussed below.

Victorville Municipal Code (VMC), Section 16-5.06.020 adopted the California Plumbing Code, edition 2022, as the Plumbing Code of the City of Victorville.
• Authority to Prevent Illicit Discharges into City’s Wastewater Collection System Victorville Municipal Code (VMC), Section 10 , regulates the disposal of sanitary sewage , including fats, oil, and grease (FOG), into the City’s sanitary sewer system to protect the proper functioning of the collection system as well as the treatment plant. VMC, Section 17 regulates inﬂow and inﬁltration of ﬂood waters to and from the City’s sanitary sewer system.

VMC Sections 10 and 17 include, but are not limited to the following key provisions:

VMC, Section 10-02.640 and 10-02.650: General Sewer discharge prohibitions and notification requirements, provides language to prohibit illicit discharge of general waste such as garbage, ﬁsh,

LEGAL AUTHORITY

© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 28 fruit or vegetable waste, dead animals and all that sort of things; and liquid waste of any kind containing chemicals, greases, oils, fats and tars; and storm water to the City Sewer System.

VMC, Section 10.03.210-270 provides language to prohibit illicit discharge of variety types of FOG (fats, oils and grease) to the public Sewer System.

VMC, Section 10-08.020–(1): Prohibited discharge standards, provides language to prohibit illicit discharge of chemicals, flammables, corrosive substances, medical wastes, sludge and all that sort of things to the public sewer system of the City.

VMC, Section 17.64.020 - Public utility and sanitary sewer service stipulates minimizing or eliminating infiltration of flood waters into the systems and discharges from the systems into flood waters.
• The City's pre-planned collaboration and coordination with storm drain agencies The City owns and operates the municipal separate storm sewer system (MS4) within its sanitary sewer service areas and routinely coordinates between departments to ensure collaboration and coordination for both routine operations, maintenance, and emergencies. City staﬀ has access to storm drain maps via phones and tablets. There are some County and Cal-Trans storm drain facilities within the City’s service area and the City has historically had full access to these facilities. As a matter of practice, these storm drain owners are notiﬁed of any sewage discharge into their facilities and the actions by City staﬀ. .

Require that sewer system components and connections be properly designed and constructed.

VMC, Section 10 regulates Design and Construction of Public Sewers, establishes the standards and criteria to which sewers are to be constructed and connected to the City ’s wastewater collection system.

VMC, Section 10 includes, but is not limited to the following key provisions:

VMC, Section 10.02.480 – Sanitary sewer system design standards, requires all sanitary sewer system facilities and infrastructures to be designed according to the latest edition of the City of Victorville Standard Specifications for Public Improvements, adopted by the City.

VMC, Section 10.02.110-135, provides language to require all buildings situated within the city and abutting on any street in which there is now located, or may in the future be located, a public sewer which will serve the building, is required at his/her expense to connect the building directly with the proper public sewer in accordance with the provisions stated in VMC.

Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the City.

LEGAL AUTHORITY

© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 29 Property owners own and are responsible for the entire lateral reach on private property pursuant to City Ordinance 10.02.060, however, VMC, Section 10 does provide the legal authority to ensure access by the City to the City’s wastewater collection system for maintenance, inspection, or repairs.

In addition, the following City access rights are provided for in the VMC:
• VMC, Section 10.02.080 - Right of entry of inspectors, secure the right of city inspectors to access any parts of any premises connected with the city sewer system for the purpose of checking facilities.
• VMC, Sec tion 10.02.170 – Compliance inspection; access required; acceptance of permit conditions, grants the city engineer to enter any facilities that are part of or equipped w/ the city sewer system if for maintenance or inspection purposes. a. VMC, Section 10.03.110 – Right of entry; inspection and sampling conditions, provides language to ensure access for purposes of sampling and inspecting wastewater discharge, devices, and manifest related to the FOG permit.

Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures.

There are several sections in VMC entitled “Enforcement” which deﬁne the authority to both issue notiﬁcations to correct, as well as enforce provisions of the City Code. Enforcement ordinances were last revised and approved by City Council March 7, 2018 (Title 10 and Title

16. 10.02.170 General Sewer; 10.03.300 FOG)
VMC Section 10, Article VIII: Violations and Penalties; Appeals; and Sections 10.03.290-350 ensure authority for assessing fines for misdemeanors or infractions including FOG and other non-FOG related illicit discharges to the public sewer system.

Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

VMC, Section 10.02.540 establishes requirements for establishing sewer easements for new construction. VMC, Section 10.02.070 and 10.02.240 deﬁne requirements for obtaining encroachment permits for property owners and other agencies working in existing City rights-of-way.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:

1. Are the City ordinances and standards adequate for fulﬁlling the Sewer System Management Plan legal requirements?

2. Does the City have a process in place for periodic review and evaluation of ordinances?

3. Have there been instances when the code or ordinance did not address a need or circumstance?

LEGAL AUTHORITY

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

3.1 Review Ordinance to conﬁrm all documents provide
necessary required legal authority.

Once per 6-year SSMP
Update Cycle X X

3.2 Confer with storm drain owners to ensure current
practices and contact information are up to date.

Annually X X

3.3 Monitor and Document occasions when ordinance(s)
failed to address issues as intended.

Continuously X X X

RESILIENCE
Resilience is addressed for Element 3 by:
• Keeping abreast of industry trends and local ordinances that may aﬀect operations.

APPENDIX 3 INCLUSIONS:
• None

OPERATIONS AND MAINTENANCE PROGRAM
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4. Operation and Maintenance Program
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.

4.1. Updated Map of Sewer System

WDR REQUIREMENTS
Att. D-4 (pg. D-4)
“An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staﬀ access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valve s, and applicable stormwater conveyance facilities within the sewer system service area boundaries.”

COMPLIANCE
The City utilizes a GIS system to map of its wastewater collection system and continuously updates its GIS map with all current sewer and stormwater information. The City uses the GIS and CMMS database systems to maintain sewer s ystem asset maps that include gravity mains, maintenance holes , pump stations, siphons, and other collection system features.

Errors or omissions discovered by ﬁeld staﬀ are documented and submitted to designated supervisory or management personal for review prior to being forwarded to the GIS group for corrections and updates.

Upon acceptance of newly installed facilities, record drawings are forwarded to the GIS group for inclusion into the mapping system.

The City maintains hardcopies of up-to-date sewer maps and atlases for its sewer and stormwater system.

Upon request, the City will provide State and Regional Water Board staﬀ a link to system maps.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Were all map updates completed in a timely manner?
• Are all staﬀ trained in the procedure for providing map update information? • Are newly installed sewer assets incorporated into the system maps? • Are there terrain features or assets that should be incorporated in future map updates (e.g. exposed pipe, siphons, ARVs, surface water, etc.

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
Dir Eng PW

4.1.1 Review map update procedures with all aﬀected staﬀ. Annually X X

4.1.2 Review/ensure all newly installed facilities have been updated and included in the system maps
Annually X X

OPERATIONS AND MAINTENANCE PROGRAM
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4.2. Preventive Operation and Maintenance Activities

WDR REQUIREMENTS
Att. D-4 (pgs. D-4/D-5)
A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staﬀ and contractors. The scheduling system must include:
• Inspection and maintenance activities.
• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems.
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.

The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root -intrusion potentially resulting in system backup and/or failure.

COMPLIANCE
The purpose of a work order system is to program and track all required inspection and maintenance activities within the collection system to help proactively prevent blockages/operational problems or spills.

The City utilizes the SEDARU CMMS system to maintain a complete, accurate, and up-to-date inventory of sewer system assets, prioritize and schedule operation and maintenance activities. The City will be transitioning to OpenGov CMMS. It is anticipated this transition will be completed in FY 2025-26.

The SEDARU system is currently being phased out and transitioned to OpenGov CMMS, which will be utilized to schedule CCTV inspection and maintenance activities and maintain historical data for all maintenance activities. The City’s scheduling system allows staﬀ to put certain activities on a preventive schedule, which creates work orders on a prescribed interval. Work orders for other activities are generated by supervisory personnel on an as-needed basis.

This allows for prioritizing and planning routine activities such as CCTV inspections, pipe cleaning and pump station maintenance activities . In addition, the SEDARU system is used to plan and schedule higher - frequency inspection and maintenance activities. Emergency and other reactive activities are documented in the systems as well.

This system provides a basis for critical analysis and data- driven planning and decision -making today and into the future.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Is the City’s maintenance, operations, engineering work orders periodically audited for accuracy and completeness?
• Does the city monitor “open,” “overdue,” or “not yet completed” work orders to ensure completion of tasks?
• Are inspection and maintenance activities reducing the number and volume of spills? • Is maintenance work being completed as scheduled?

OPERATIONS AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 33

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

4.2.1 Monitor “Past Due” work orders to ensure critical work is being completed Quarterly X X

4.2.2 Review scheduled PMs to ensure the prescribed
schedule remains appropriate. Annually X X

OPERATIONS AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 34

4.3. Training

WDR REQUIREMENTS
Att. D-4 (pg. D-5)
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staﬀ and contractors. The training must cover:
• The requirements of this General Order.
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills. • Skilled estimation of spill volume for ﬁeld operators; and • Electronic CIWQS reporting procedures for staﬀ submitting data.

COMPLIANCE
The City’s training program covers several areas involving or associated with wastewater collection systems and serves to develop and maintain highly qualiﬁed, knowledgeable, and capable staﬀ. This training is provided through a variety of modes (self-study, seminars, conferences, in-house on-the-job training, etc.) and begins from the ﬁrst day on the job and continues regularly thereafter. Sanitary Division personnel receive training both in-house and through CWEA. Records of staﬀ training are maintained by the City and summarized in the City’s SSMP Audit reports.

Staﬀ involved in responding to customer service calls , including sewage spills, will receive annual training on the City’s Spill Emergency Response Plan. This training is part classroom and part hands-on exercises and drills for responding to spill events and includes containment, restoring ﬂow, spill volume estimation, spill volume recovered estimation, and spill start time estimation, clean up and completing the spill event data collection forms for entry into CIWQS.

Staﬀ designated as Data Submitters are trained on the City’s, WDR compliant procedures for reporting spills from receipt of call to draft report submittals and certiﬁcation.

For CIP, contractors’ staﬀ training requirements are spelled out in the contract documents. The City has developed spill response procedures that Contract Service personnel who perform work for the Cit y are required to:
• Immediately notify the City of any sewage spill they encounter. • Make attempts to contain the spill
• Cordon oﬀ the area to keep the public safe
• Remain onsite until City staﬀ arrives and relieves them.

This language is included in service agreements and discussed during pre-job meetings.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has all training been completed as scheduled?
• Have records of training and attendance been documented and maintained? • Have all staﬀ demonstrated ability and knowledge after each training event? • Have contractors received, at a minimum, direction for reporting and responding to spills.

OPERATIONS AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 35

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

4.3.1 Review training documentation to ensure all staﬀ have received required training Quarterly X

4.3.2 Review agreements with contractors and/or Pre-Job meeting minutes to ensure contract personnel have
received instruction for responding to sewage spills
Each Contract X X

OPERATIONS AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 36

4.4. Equipment Inventory

WDR REQUIREMENTS
Att. D-4 (pg. D-5)
An inventory of sewer system equipment, including the identiﬁcation of critical replacement and spare parts.

COMPLIANCE
The City maintains a variety of vehicles and equipment for both routine inspection, maintenance and contingency or emergency operations. The City maintains a small inventory of spare parts and has identiﬁed critical spare parts, such as various repair couplings and pipe sections to perform emergency repairs on the gravity system and ﬂoat controls for pump stations. The City has redundancy built into their pump stations and can bypass each station utilizing portable pumps and the stations force main. This contingency reduces the need to maintain a large inventory of spare parts and items.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have inventory lists been audited as scheduled?
• Have any inventory deﬁciencies or omissions been discovered and rectiﬁed? • Has the city experienced any equipment failure that inhibited a spill response?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

4.4.1 Audit inventory lists to ensure stock is adequate Annually X

4.4.2 Check with vendors to ensure critical parts lead
times are as expected. Annually X X

4.2.3 Ensure contracts with emergency support
services are current Annually X X

RESILIENCE
Resilience is addressed for Element 4 by:
• Developing an SOP for updating maps when errors are discovered. • Developing and using forms (paper or electronic) for data collection to help ensure all pertinent information is consistently collected.
• Periodically evaluating inspection cycle intervals to help ensure they are optimized. • Requiring staﬀ to demonstrate ability and/or knowledge for all training activities. • Monitoring equipment and critical spare parts usage for and trends. • Performing periodic audits of the Vehicle and Equipment Inventory List.

OPERATIONS AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 37 APPENDIX 4 INCLUSIONS:
• 4.1. Vehicles and Equipment List

OPERATIONS AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 38

OPERATIONS AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 39 Speciﬁcations 5.19 - Operations and Maintenance

WDR REQUIREMENTS
Spec. 5.19 (pg. 27)
To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.

COMPLIANCE
The City has a very eﬀective preventive maintenance program that maintains the integrity of the sewer system and ensures continuous and safe conveyance of wastewater, resulting in a reduced frequency, number, and volume of sanitary sewer overﬂows ( SSOs). The City’s preventive maintenance program has evolved into a very proactive program that is designed to locate, identify, and address problems that may exist in the collection system prior to the occurrence of a failure in the system. The City has been addressing the sewer system improvement based upon the criticality of the deﬁciencies detected.

Maintenance and inspection programs are brieﬂy described below:

Sewer Main Maintenance
The cleaning of the City’s sewer mains constitutes the largest maintenance activity in the City. Clean crews progress in a systematic manner, cleaning the system from the top down , utilizing two to three crews at any given time. Through the cleaning and CCTV eﬀorts, the City has identiﬁed (currently 104) potential problematic pipe segments that are cleaned on prescribed, high-frequency schedules, one-month, and six- month intervals.)
Gravity Main Condition Assessment
The City in 2016-2017 performed a CCTV inspection of the entire sewer system establishing a CIP list for the needed projects. The last of these projects is scheduled for completion in 2025. Additionally, the City has contracted for follow up CCTV inspections for the next of areas of concern and will anticipate compiling a new CIP list for projects as needed. Currently the CCTV inspection program goal was to perform a CCTV inspection on the sewer system every 5 years. The City is now implementing an eﬃcient targeted approach by using a CCTV inspection frequency schedule based on many factors but not limited to age, type of pipe, and size of mainline. Fiscal year 2026 -27 is the anticipated start date for the targeted CCTV inspection program.

Lateral Maintenance
Currently laterals are maintained on an as -needed basis. The City utilizes a camera lateral launch system that where laterals are inspected from the mainline pipe. The City has identiﬁed problem laterals and maintains these accordingly. The City maintains a budget to replace problem pipes and install property line cleanouts, as many as 40 per year.

Manhole Inspections
Manholes inspects are performed by CCTV crews during the course of gravity main using MACP defect coding. Problems found are typically rectiﬁed in a short period or put on a preventive maintenance schedule for actions such as root foaming.

Root Control

OPERATIONS AND MAINTENANCE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 40 The City has identiﬁed portions of the sewer system subject to root intrusion . The City uses contracted services for chemical root control application. Tis is performed on an annual basis.

Pump Station Inspections & Maintenance
Pump stations are inspected twice each week . Routine maintenance is performed as prescribed and reactive maintenance, as needed.

Sewer Rehabilitation and Repair
The City completed CCTV inspection of the entire City sewer system in 2017. The City identiﬁed and rated defects in the sewer system based on severity and has incorporated the resulting data into determination of sewer system segments requiring repair or rehabilitation . The City continue s to identify and prioritize areas of their system requiring repair or rehabilitation through routine CCTV inspection and maintenance activities and any segments identiﬁed as causing or likely to cause spills due to existing sewer conditions.

The City addresses identiﬁed sewer repair and rehabilitation by developing and implementing improvement projects to address the issues identiﬁed. The Public Works Department has also completed the following sewer system improvements and related eﬀorts to ensure it remains in optimal working condition:
• Inspected approximately 129.29 miles of sewer using CCTV. • Cleaned more than 576 miles of sewer line, as a part of preventive maintenance program • Increased its sewer rates.
• Has conducted extensive outreach eﬀorts, including a booth at a public fair. • Secured 40 manhole covers to prevent unauthorized entries and vandalism.

DESIGN AND PERFORMANCE PROVISIONS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 41

5. Design and Performance Provisions

5.1. Updated Design Criteria/Construction Standards/Speciﬁcations

WDR REQUIREMENTS
Att. D-1.1 (pg. D-5)
Updated design criteria, and construction standards and speciﬁcations, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deﬁcient to address the necessary component -speciﬁc hydraulic capacity as speciﬁed in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-speciﬁc evaluation of the design criteria.

COMPLIANCE
Design and Construction Standards
The City of Victorville has established Standards and Speciﬁcations for public works improvements. This helps to ensure its wastewater collection systems facilities are properly designed and constructed. The City requires s anitary sewers and appurtenances to be installed in accordance with City Standard and Speciﬁcations, including drawings for all Public Works Improvements.

For each design project, the City of Victorville develops Contract Documents that are speciﬁcally tailored for that facility. For sewer projects, the City relies upon the Standard Speciﬁcations for Public Works construction (Greenbook) and the American Public Works Association Standards.

To further assure that wastewater collection facilities are properly designed and constructed, design of all project drawings, by both in -house Engineering staﬀ and outside engineering consultants, follow an established review procedure. Licensed engineer s oversee and/or perform all facility design. Project drawings are checked and reviewed by licensed engineers prior to approval for construction.

Staﬀ holds Standards meetings quarterly to review City design and construction standards to help ensure they are up to date and in line with industry standards and best practices. Updates are made when deemed appropriate.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Is plan checking QA/QC processes helping to ensure adherence to the standards?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

5.1.1 Ensure all project plans are approved in accordance with the City’s Standard Speciﬁcations and Details. Each Project X

5.1.2 Verify design standards and hydraulic model
previously completed are adequate and consistent
with current standards of practice.
2025 X

DESIGN AND PERFORMANCE PROVISIONS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 42

5.2. Procedures and Standards

WDR REQUIREMENTS
Att. D-1.1 (pg. D-5)
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

COMPLIANCE
Inspection and Testing of all new sewer pipelines and repaired or rehabilitated facilities are inspected in accordance with American Public Works Association Standards and City Standards. This includes, but is not limited to, CCTV inspection, pressure testing, vacuum testing of maintenance holes, and backﬁll compaction testing.

Enforcement of these standards, through design review, construction inspection, and materials testing provides assurance and conﬁdence that the City’s collection system, and the private systems connected to it, will function as designed and will eﬀective ly transport the collected wastewater stream throughout its long service life.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Were any design or installation deﬁciencies found during warranty inspections? • Are deviations from standard procedures and/or specs, testing, etc., justiﬁed and documented? • Does the City stay abreast of industry design standards and technical advances in the industry?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

5.2.1 Verify inspection procedures are adequate and
consistent with current standards of practice 2017 (10-year cycle) X X

5.2.2 Verify design standards and hydraulic model
previously completed are adequate and
consistent with current standards of practice.
2017 (10-year cycle) X

RESILIENCE
Resilience is addressed for Element 5 by:
• Staying abreast of industry trends and standards.
• Performing warranty inspections of newly installed or repaired assets to evaluate design and installation practices.
• Evaluating as-built changes for trends and areas for design and performance improvements.

DESIGN AND PERFORMANCE PROVISIONS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 43 APPENDIX 5 INCLUSIONS:
• None

SPILL EMERGENCY RESPONSE PLAN
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 44

6. Spill Emergency Response Plan

WDR REQUIREMENTS
Att. D-1.1 (pg. D-6)
The Plan must include an up- to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local oﬃcials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially aﬀected entities (for example, health agencies, water suppliers, etc.) of spills that potentially aﬀect public health or reach waters of the State; • Comply with the notiﬁcation, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staﬀ and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traﬃc control and other necessary response activities; • Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneﬁcial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneﬁcial uses in the receiving waters;
• Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre -planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess eﬀectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

COMPLIANCE
The City’s Spill Emergency Response Plan (SERP) is a stand-alone document that contains all the key elements necessary for an appropriate Spill response: notiﬁcation, emergency incident response, volume and spill start time estimations, reporting, and impact mitigation. The current plan, prepared by DKF Solutions Group LLC, meets the requirements of the State Water Resources Control Board’s reissued Waste Discharge Requirements (Order WQ-2022-0103-DWQ), which became eﬀective on June 5, 2023.

Initial training has been provided to aﬀected staﬀ and refresher training is conducted annually

SPILL EMERGENCY RESPONSE PLAN
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 45

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have staﬀ spill response eﬀorts helped to prevent the discharge of sewage to surface waters? • Do post-spill assessments indicate staﬀ are following the procedures outlined in the SERP? • Is SERP training eﬀective and trainees demonstrating adequate knowledge and abilities?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

6.1 Perform SERP training including practice drills. Annually X

6.2 Review Post Spill Assessments to ensure adherence and to indemnify any trends that should be addressed Annually X

RESILIENCE
Resilience is addressed for Element 6 by:
• Multiple staﬀ are trained to respond to spill events
• Post-spill assessments are conducted to evaluate staﬀ adherence to the SERP and to identify areas for improvement.
• Data collection forms direct staﬀ to collect all the required data to be submitted to CIWQS and are designed as a guide to a proper spill event response.
• The City employees several diﬀerent spill volume estimation methods to account for diﬀerent circumstances.

APPENDIX 6 INCLUSIONS:
• None

SEWER PIPE BLOCKAGE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 46

7. Sewer Pipe Blockage Program

WDR REQUIREMENTS
Att. D-7 (pg. D-7)
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justiﬁcation in its Plan for why a program is not needed. The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances;
• A plan and schedule for the disposal of pipe -blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages.
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements;
• Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has suﬃcient staﬀ to inspect and enforce the fats, oils, and grease ordinance; • An identiﬁcation of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identiﬁed above.

COMPLIANCE
The City im plements blockage control via the public education and outreach programs to educate sewer system users on what items can and can not be properly discharged to the system and by implementation of a FOG Control Program which incorporates design, permitting, and inspection activities focused on food service establishments and other producers of FOG in the City’s sewer service area. a. The City’s process for educating the public about pipe blocking substances and best practices to prevent sewer disruptions is accomplished through such things as attending community events (such as, Fall Festival, National Night Out, Concerts in the Park) and distributing information about kitchen best practices and what not to ﬂush. In addition, mailers are sent quarterly that address these same issues.

The City puts forth this message on their website.

b. All items retrieved from the sewer system during maintenance activities such as hydro-cleaning gravity lines, are disposed of at the VVRA Treatment Plant. Debris tanks are emptied daily or as needed.

c. The legal authority to prohibit illicit discharges (e.g. FOG) into the sewer system is discussed in Victorville Municipal Code,
Section 10, speciﬁcally in section 10.03.210 to 10.03.270.

d. The requirement that grease producing facilities install grease removal devices, Chapter 10 of the Plumbing Code provides the Building Official (or other Authorized Authority) with legal authority to require installation of interceptors (clarifiers) where waste flow conditions

SEWER PIPE BLOCKAGE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 47 necessitate the proper handling of the liquid waste stream flow to protect the sewer system and the public (commonly at food service establishments, processing facilities, industrial facilities, etc., that generate grease, oil, grit, acids, alkaline or flammable wastes). This authority would apply at any facility that generates FOG in an amount that will damage or otherwise increase the maintenance costs of the wastewater collection system. In addition, VMC, Section 10.03.050 – FOG permit required, requires food establishments engaged in preparing food for consumption by the public discharging grease or wastewater which might contain grease, into a private or public sewer shall obtain a permit to discharge from the Building Official. This section further requires the food establishment grease interceptor/trap permit to be subjected to all provisions and all other regulations, user charges, and fees which may be established by resolution of the City Council.

e. Victorville Municipal Code Section 10.03.110 and 10.03.120, provides the City legal authority to inspect and enforce the local FOG ordinances.

f. The City has identified portions of the collection system that are subject higher quantities of grease. These line segments are included in the City’s Hot Spot program. Furthermore, segments of the collection system with persistent FOG problems are referred to the Public Works and Engineering Departments for additional evaluation and corrective actions.

b. The City has implemented a targeted program to address FOG dischargers. The City ’s source control program plan has been developed and includes ﬁeld visits by the City’s Code Enforcement inspectors to document and issue citations to FSE’s that do not have grease interceptors or who fail to comply with City Codes

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have there been any blockages/spills from any identiﬁed problem area? • Is the city receiving feedback on public outreach eﬀorts? • Is the debris and other sewage solids collected during cleaning activities being disposed of appropriately?
• Have there been spills due to excessive fats, oil, grease, roots, or non-dispersible wipes discovered in the sewer system during the audit period?
• Are there repeat oﬀenders among FSEs?
• Are enforcement trends decreasing?
• Are Source Control and Collection staﬀ included in the plan check process?

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
PW Eng CODE

7.1 Review/evaluate enforcement and inspection ﬁndings and implement changes as necessary. Annually X

7.2 Review spill rates and causes and make changes to
maintenance programs, as necessary. Annually X X

SEWER PIPE BLOCKAGE PROGRAM
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 48

RESILIENCE
Resilience is addressed for Element 7 by:
• Inspection of select assets directly downstream of grease producing businesses to ensure source control is eﬀective.
• Residential FOG outreach and education program.
• Performance of regular assessments of system assets to monitor performance. • QA/QA process for evaluating pipe cleaning eﬀectiveness. • Daily disposal of pipe blocking materials retrieved during maintenance activities.

APPENDIX 7 INCLUSIONS:
• None

8. System Evaluation, Capacity Assurance, Capital Improvements

WDR REQUIREMENTS
Att. D-8 (pgs. D-7/D-8)
The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions. • Capacity assessment and design criteria.
• Prioritization of corrective actions; and
• A capital improvement plan.

8.1. System Evaluation and Condition Assessment

WDR REQUIREMENTS
Att. D-8 (pgs. D-7/D-8)
The City SSMP must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available. • Identify and justify the amount (percentage) of its system for its condition to be assessed each year. • Prioritize the condition assessment of system areas that:
• Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deﬁciencies.
• Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas.
• Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List.
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods.
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State. • Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: (a) sea level rise, (b) ﬂooding and/or erosion due to increased storm volumes, frequency, and/or intensity; (c) wildﬁres; and (4) increased power disruptions.

COMPLIANCE
The above requirements are addressed in order below:
c. The assessment of the City’s collection system includ es pipelines, maintenance holes , and pump stations. It is of key importance to regularly perform condition assessments to initially establish a condition baseline, to monitor condition changes over time and to maintain a p roactive approach to system maintenance. The condition rating of assets used to develop the City’s work plans, including prioritization and timelines for completion. The City utilizes CCTV inspection technology to assess pipe conditions and performs visual inspections of maintenance holes , using MACP defect coding and

SYSTEM EVALUATION, CAPACITY ASSURANCE, CAPITAL IMPROVEMENTS © 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 50 systematic visual inspections pump stations. All activities are documented in the SEDARU CM MS for evaluation and analysis.

d. The City historically attempted to perform condition assessment on its gravity main system on a 5-year cycle. Due to available resources, this has proven to be a challenging endeavor and has not produced the intended results. The City completed used contracted services and completed CCTV inspection of its entire system between 2016 and 2017. As a result, the City has completed all identiﬁed high priority repair work. The system has been performing well since, as evidenced by a spill rate of less than two spills per 100 miles of pipe. Moving forward, t he City is in the process of d eveloping a focused and practical approach by developing a condition assessment process that utilizes risk factors to determine appropriate inspection cycles on a pipe-by-pipe basis. The City anticipates the implementation of this procedure by July of 2025.

e. The City’s service area is primarily desert . Because of this the environmental consequence of a spill would (generally) be the same throughout the service area.

f. In addition to CCTV inspections of gravity mains and visual inspections of maintenance holes and pump stations, the City performs monthly “Line Riding” procedure where staﬀ drive the alignment of pipes in more remote areas looking for sink holes, evidence spills or construction work on or about the pipe , missing or displaced manhole lids and evidence of vandalism. g. The City is not aware of any exﬁltration from the collection system. The City continuously monitors any evidence of such an occurrence.

h. The City documents all operation and maintenance activities in the OpenGov CMMS.

i. Generally, the City’s service area is not susceptible to climate change impacts. The City has identiﬁed one pipeline that could be impacted by er osion and i t is being addressed in the current Capital Improvement Plan.
j. Santa Fe Wash Sewer Relocation Project: Relocate approximately 1-mile of 15” sewer main away from a major drainage channel.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has the City maintained its schedule for and is data being reviewed in a timely manner? o CCTV Gravity Mains
o Laterals
o Maintenance holes
o Pump Stations
• Are inspection eﬀorts discovering deﬁciencies in a timely manner? • Are maintenance and inspection activities being properly documented?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
PW Eng CODE

8.1.1 Review/evaluate enforcement and inspection ﬁndings and implement changes as necessary. Annually X X X

8.1.2 Review spill rates and causes and make changes to maintenance programs, as necessary. Annually X X

8.1.3 Hold meeting to discuss any issues that may result from climate changes Annually X

8.2. Capacity Assessment and Design Criteria

WDR REQUIREMENTS
Att. D-8 (pgs. D-7/D-8)
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deﬁciency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak ﬂow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events. • The capacity of key system components; and
• Identify the major sources that contribute to the peak ﬂows associated with sewer spills.

The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information.
• Capacity of ﬂood- prone systems subject to increased inﬁltration and inﬂow, under normal local and regional storm conditions.
• Capacity of systems subject to increased inﬁltration and inﬂow due to larger and/or higher -intensity storm events as a result of climate change.
• Increases of erosive forces in canyons and streams near underground and above -ground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak ﬂow conditions, and updated design storm and wet weather events; and
• Necessary redundancy in pumping and storage capacities.

COMPLIANCE
In 201 6, the City contracted David Evans & Associates (DEA) to develop and complete a system-wide hydraulic model of the City’s sewer system for existing and future sewage ﬂow conditions in the City. The modelling eﬀort utilized data on existing sewer system assets and their condition.

Based on this eﬀort, the City identiﬁed sewer system improvement projects to be completed over a ten (10) year period from 2017-2026. The analysis is detailed in the City’s 2016 Sewer System Master Plan The City ensures that its collection system is properly designed and any new or rehabilitation work conforms to design capacity standards.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Number of capacity-related spills or surcharge condition during the audit period? • Has the system responded to rain events as indicated by the hydraulic model? • Has there been any changes to zoning designations (residential, commercial, industrial)?

IMPLEMENTATION PLAN/SCHEDULE
No Plan Schedule Responsible Party
Dir Eng PW

8.2.1 Monitor/Evaluate signiﬁcant rain
events to see if they exceed the
design storm in the hydraulic model.

Each signiﬁcant rain evet
X X

8.2.2 Identify and monitor ﬂood-prone
areas susceptible to erosion from rain
events
After each signiﬁcant rain event
X X

8.2.3 Monitor ﬂows in each basin and
update the hydraulic model
Per Engineering Department
schedule
X

8.3. Prioritization of Corrective Action

WDR REQUIREMENTS
Att. D-8 (pgs. D-7/D-8)
The ﬁndings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.

COMPLIANCE
The City has evaluated the hydraulic capacities of the City’s sewer system, through the 2016 Sewer System Master Plan, under existing ﬂow conditions and projected future ﬂow conditions through Year 2040. The City utilizes this assessment to identify and prioritize sewer system improvements to address existing capacity issues and build capacity for future growth through the year 2040.

The City completed CCTV inspection of the entire City sewer system in 2017. The City identiﬁed and rated defects in the sewer system based on severity and has incorporated the resulting data into determination of future sewer system improvement projects and identiﬁcation of areas that require higher frequency cleaning and inspection.

The City utilizes the capacity and condition assessments to prioritize sewer system maintenance and capitol improvements with areas at highest risk of discharge to waters of the State in case of blockage or failure prioritized for higher frequency maintenance, corrective repairs, and capacity improvement.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has the City adhered to its system evaluation/condition assessment schedule? • Has the City adhered to its prioritization/corrective procedures for sewer repair and capacity improvement projects?
• Have projects been completed before deﬁciencies caused failures?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

8.3.1 Utilize all available data for prioritizing corrective actions considering severity and consequences of
potential spills.

Each CIP Update
X X

8.3.2 Maintain documents and recordkeeping of system
evaluation and condition assessment inspections
and activities.

Continuously
X

8.4. Capital Improvement Plan

WDR REQUIREMENTS
Att. D-8 (pgs. D-7/D-8)
The capital improvement plan must include the following items:
• Project schedules include completion dates for all portions of the capital improvement program. • Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staﬀ, and engineering staﬀ/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.

COMPLIANCE
The City’s current Capital Improvement Plan is described in chapter 6 of the 2016 Sewer System Master Plan. Three capacity improvement projects comprised of 44 sewer segments consisting of 11,320 linear feet (2.1 miles) of replacement sewers needing upsizing to replace existing sewers along the same alignments in order to alleviate the identiﬁed capacity deﬁciencies. These projects were identiﬁed based on modelling of the existing ﬂow conditions; however, they were sized for 2040 ﬂow conditions.

Approximately 35,000 linear feet (6.6 miles) of City sewers were videotaped using closed circuit television (CCTV), which is approximately 1.6% of the total length of the City’s collection system (412 miles). Among the sewers that were condition surveyed by CCTV, a total of 6,453 lineal feet (1.2 miles) of sewer segments had signiﬁcant defects that warrant replacement of the sewers. Lining rehabilitation is recommended for the remaining 9,562 lineal feet (1.8 miles).

Completed Projects since 2019
• Sewer Main Lining 2022 Project – The City of Victorville cleaned and rehabilitated 21,605 linear feet of 8- inch structurally deﬁcient sanitary sewer pipes using cured-in-place-pipe (CIPP) liners and re-established 411 lateral connections using Top hat lateral repair liners. • Sewer Main Lining 2023 Project - The City of Victorville cleaned and rehabilitated 15,991 linear feet of 8- inch, 5311 linear feet of 10-inch and 2520 linear feet of 12-inch structurally deﬁcient sanitary sewer pipes using cured-in-place-pipe (CIPP) liners. 467 lateral connections were re-established using Top hat lateral repair liners.
• Old Town Septic to Sewer Conversion Project – The City awarded a construction contract to Kerns Inc., to install sewer lift station on Willow Street to connect three residences in low-income area to Victorville’s municipal sewer system to prevent potential environmental degradation of ground water caused by leak from old or failed onsite septic system. Estimated construction completion date is the end of August 2024.
• Structural Capacity Improvement Project – C1: The City upsized 2,992 linear feet of 10-inch sewer pipes to 15-inch SDR-26 PVC Pipes and replaced nine manholes. Construction was completed in 2022. • Structural Capacity Improvement Project – C2 & C3: The City has completed 100% of the plans, speciﬁcations and estimates. Currently in the process of acquiring permanent and temporary construction easement from San Bernardino County Flood Control Division. The construction is expected to start and be completed in FY 2024-2025.

Operations and engineering staﬀ are in continual contact and regularly communicate and coordinate eﬀorts related to system repair and rehabilitation projects.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Has the City’s capital improvement plan schedule been adhered to?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

DIR ENG PW

8.4.1 Hold regular coordination meetings, with all
parties, to help keep the projects on track and
resolve issues that may arise in a timely manner.

Annually
X

8.4.2 For schedules that are not kept, justify and
document the reason
Each Delayed
Project X

RESILIENCE
Resilience is addressed for Element 8 by:
• Is there an annual review of the Capital Improvement Plan by all appropriate individuals including both Engineering and Operations?
APPENDIX 8 INCLUSIONS
• None

MONITORING, MEASURING, AND PROGRAM MODIFICATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 57

9. Monitoring, Measurement, and Program Modiﬁcations

WDR REQUIREMENTS
Att. D-9 (pg. D-9)
The Agency SSMP must include an Adaptive Management section that addresses Plan implementation eﬀectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit ﬁndings, to establish and prioritize appropriate SSMP activities.
• Monitoring the implementation and measuring the eﬀectiveness of each element. • Assessing the success of the preventive operation and maintenance activities. • Updating SSMP procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations, and estimated volumes.

COMPLIANCE
The above requirements are addressed in order below:
a. The City maintains accurate and relevant inspection and maintenance records for the collection system operations and maintenance . Much of the documentation today is maintained electronically, which allows for ease of access and analysis. This helps City staﬀ to make sound decisions and prioritize activities when dealing with the routine and the unexpected. b. Monitoring of the City ’s SSMP focuses on each element in terms of its implementation and eﬀectiveness. Monitoring the implementation of SSMP elements would achieve the following goals:
• Stated objectives of each element are valid and achievable. • Tasks cited in each element leads to reaching these objectives. • Tasks are being implemented.
• Responsibility for implementation is identiﬁed.

By establishing speciﬁc performance indicators for each element, an assessment can be made to determine the degree of success achieved. The SSMP has been designed to include key performance indicators (KPIs) for each element, which are used to measure eﬀectiveness. c. The City Assesses the success of maintenance and operation activities by ensuing activities are being performed as expected, monitoring actual outcomes compared to intended outcomes, as well as monitoring spill trends.

d. The City is committed to continuous improvement and monitors and evaluates performance of work programs and SSMP elements to ensure intended outcomes are achieved while looking for areas for improvement. Although the SWRCB requires that the SSMP be updated every six years, the SSMP should be considered as a dynamic document and may require updating on a more frequent basis.

Routine changes to administrative information, notwithstanding, minor changes will be required to address improvements identiﬁed through the S SMP Audit or through modiﬁcations required as conditions change.

e. The City monitors spill trends, at a minimum every three (3) years during required audits, utilizing the CMMS database , inspection records and CIWQS data. These resources are helpful in planning and

MONITORING, MEASURING, AND PROGRAM MODIFICATION
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 58 programing work, and adjusting as needed, enabling the City to be adaptive and capitalize on lessons learned.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Are SSMP Elements being periodically evaluated for eﬀectiveness? • Are work activities and spill events being documented? • Has a plan and schedule been established to address audit ﬁndings/deﬁciencies from the last audit? • Is Trend Analysis being performed on spill causes?
• Have work programs been assessed and updated as necessary?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

9.1 Assess work programs to ensure
outcomes are as intended
Annually
X X

9.2 Ensure updates to work programs and
the SSMP based on assessments.

As Needed
X X

9.3 Monitor and evaluate spill trends.

Document eﬀorts.

Annually
X X

RESILIENCE
Resilience is addressed for Element 9 by:
• Development of key performance indicators to measure eﬀectiveness of the Sewer System Management Plan.
• Performing periodic reviews of the Sewer System Management Plan to help ensure the plan is being properly implemented.
• Developing and adhering to a timeline to correct deﬁciencies found during the audit process. • Periodically evaluating work programs to help ensure eﬀectiveness.

APPENDIX 9 INCLUSIONS:
• None

INTERNAL AUDITS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 59

10. Internal Audits

WDR REQUIREMENTS
Att. D-10 (pg. D-10)
The Agency SSMP shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.

COMPLIANCE
The SSMP audit reports will include an evaluation to determine if compliance with each SSMP element has been met. The objective of the audit is to evaluate compliance, implementation and eﬀectiveness of the SSMP. Speciﬁcally, for SSMP Audits, the City will:
• Evaluate the implementation and eﬀectiveness of the Enrollee’s Sewer System Management Plan in preventing spills;
• Evaluate their compliance with the WDR;
• Identify Sewer System Management Plan deﬁciencies in addressing ongoing spills and discharges to waters of the State; and
• Identify necessary modiﬁcations to the City’s SSMP to correct deﬁciencies.

Implementation is evaluated by determining if the City is executing the SSMP as stated.

Eﬀectiveness is evaluated by using key performance indicators, which have been developed speciﬁcally for each element.

An additional evaluation is performed to comply with Speciﬁcations 5.6 addressing resilience. Resilience indicators have been developed for each element, and they serve to demonstrate how resilience is built into the SSMP and inspection, maintenance and spill response activities.

Any deﬁciencies discovered through the audit process are noted and a plan and schedule to implement corrective measures are established and described in the ﬁnal audit report.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Have audits been performed as required?
• Have the audits assessed compliance, implementation, and eﬀectiveness? • Have deﬁciencies been identiﬁed?
• Has a plan and schedule to rectify the deﬁciencies been established?

INTERNAL AUDITS
© 2025 Fischer Compliance, LLC. All rights reserved. Sewer System Management Plan licensed for Agency use only. Page 60

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party

DIR ENG PW

10.1 Schedule audits in advance of due dates to
ensure adequate time to complete. City has 6
months to complete the audit from the end of
the audit period.

Begin end of audit
period X X

10.2 Ensure a plan and schedule is developed to
address deﬁciencies.

Once the Audit is
completed X X

RESILIENCE
Resilience is addressed for Element 10 by:
• Periodically evaluate key performance indicators during the audit period to assess eﬀectiveness and make corrections, if necessary, prior to the audit.
• Evaluate previous audit to ensure deﬁciencies have been rectiﬁed. • Calendar the audit due dates and complete the audit on time.

APPENDIX 10 INCLUSIONS:
• None

11. Communication Program

WDR REQUIREMENTS
Att. D-11 (pg. D-10)
The Plan must include procedures for the Enrollee to communicate with:
a. The public for:
• Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
• The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
b. Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
• System operation, maintenance, and capital improvement-related activities.

COMPLIANCE
a. When the City experiences a spill , it is standard procedure to secure the aﬀected area and keep the public away. This is done using signage barricades, cones and caution tape. Should the City experience a spill that may require closure of public areas, signs are immediately placed indicating the issue and providing contact information. Staﬀ will remain on site to provide an additional safety factor until appropriate authorities respond and direct otherwise. In all cases, the City follows the advice of higher authorities, such as the local environmental health department and other regulatory authorities.

The SSMP is required to be updated every six years. The governing council is required to approve each update. The Council approval of the SSMP is an agenda item and will pe advertised to the public in advance of the meeting. Opportunities for public comment are provided at that time. b. The City does not currently have satellite systems.

EFFECTIVENESS
The City utilizes the following Key Performance Indicators for measuring eﬀectiveness of this Element:
• Does the City place all Sewer System Management Plan action items on the agenda for regular counsel/board meetings?
• Does the City have signage, or other means, readily available to notify the public of environmental or public risk factors related to a sewage spill?
• Does the City perform outreach to residential customers?

IMPLEMENTATION PLAN/SCHEDULE
No. Plan Schedule Responsible Party
Dir Eng PW

11.1 Ensure the Board of Directors
approves the SSMP per schedule
Every 6 years
X X

11.2 Ensure the SSMP is posted on the City
Website and the link functions
properly.

Annually
X X

11.3 Ensure Sewage Spill Warning signs are
readily available to communicate with
the public when necessary
Annually
X

RESILIENCE
Resilience is addressed for Element 11 by:
• Use the Sewer System Management Plan as a tool to communicate to the public how the City is managing the system.
• Maintain a consistent presence in the service area by attending community events or issuing periodic newsletters or other communications to the public.
• Make it clear and easy for the public to contact the City.

APPENDIX 11 INCLUSIONS
• None
Item Number: 11
City Council / Board of Directors
Written Communications
Meeting of: May 6, 2025
Submitted By:

Fredy Bonilla, City Engineer

Subject:

Approval of Consultant/Professional Services Provider Agreement for the City of Victorville Water Master Plan Update for 2025
Recommendation:

That the Honorable Board of Directors (Board) approve a Consultant/Professional Services Provider Agreement with Water Systems Consulting, Inc. in the amount of $310,857.00, for the Water Master Plan Update 2025.

Fiscal Impact:

This action may result in a fiscal impact of $310,857.00. This project is funded by the Water Fund, No. 410. An additional appropriation is not required. There are sufficient funds available in the project budget to cover the planned expenses.

Account Number Account Description Amount Available
4100030-52300-74512 Water Master Plan-
Contract Services
$310,857.00
Strategic Plan Goal:

This item aligns with “Goal E Invest in Infrastructure" in the City of Victorville Strategic Plan 2023-2026. As the Victorville Water District Master Plan update is intended to enhance the reliability and efficiency of the water distribution system, ensuring it meets current and future demands while improving preparedness for emergency situations.

Background:

On December 6, 2024, the City issued a Request for Proposals (RFP) inviting qualified engineering consultants to submit proposals for the 2025 update of the City of Victorville Water Master Plan.
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While the State of California does not explicitly require local water systems to maintain a standalone Water Master Plan, most water districts—including the Victorville Water District—prepare and update these plans regularly as a best management practice. Water Master Plans provide a comprehensive evaluation of existing infrastructure, project future, water demands, and guide long-term capital improvement planning. They also support mandated documents such as Urban Water Management Plans (UWMPs), Water Supply Assessments (WSAs), and Capital Improvement Plans (CIPs). Maintaining a current plan strengthens the District’s position in applying for grants, addressing CEQA/NEPA compliance, and coordinating development activities.

The District has historically updated its Water Master Plan approximately every five years, a practice that predates its incorporation into the City. The last update was completed in 2019. The study will utilize a 20-year planning horizon.

To be considered, consultants were required to possess a valid Professional Civil Engineer license in the State of California and demonstrate substantial experience in water distribution and treatment systems, master planning, and reclaimed or recycled water systems.

Discussion:

On January 22, 2025, the City received five proposals from the following consulting firms:
•Civiltec Engineering, Upland, CA
•ERSC, Redlands, CA
•Stetson Engineering, Covina, CA
•Water Systems Consulting, Inc. (WSC), Ontario, CA
•Michael Baker International, Ontario, CA
A four-member selection committee reviewed and scored the proposals in accordance with the evaluation criteria outlined in the RFP. The three highest-ranking firms Civiltec Engineering, WSC, and ERSC were invited to deliver presentations to City staff. Following a thorough assessment of each firm's qualifications, proposal scores, and presentation performance, the committee selected WSC as the most qualified firm to update the Water Master Plan.

WSC received the highest overall score and is recommended for award. WSC previously completed the District’s 2019 Water Master Plan and currently provides on-call water engineering services. They also maintain the District’s hydraulic water model and conduct State-required Water Feasibility Studies and Water Supply Assessments for the City’s Development Department.

WSC’s familiarity with the District’s infrastructure, proven performance, and consistent delivery of high-quality, timely, and cost-effective work make them the most suitable choice for this project. While the other two finalists were highly qualified, WSC’s proposal and interview responses demonstrated the strongest understanding of the District’s system and needs.
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Staff recommends that the Honorable Board approve a Consultant/Professional Services Provider Agreement to Water Systems Consulting, Inc. in the amount of $310,857.00 for the 2025 Water Master Plan Update, as described in this report.

Staff is available for any questions the Board may have.

Attachments: A. Agreement

ATTACHMENT A

CONSULTANT/PROFESSIONAL SERVICES PROVIDER AGREEMENT

BY AND BETWEEN

VICTORVILLE WATER DISTRICT
AND
WATER SYSTEMS CONSULTING, INC.

FOR
CITY OF VICTORVILLE WATER MASTER PLAN UPDATE 2025,
PROJECT CC25-030

THIS CONSULTANT/PROFESSIONAL SERVICES PROVIDER AGREEMENT (hereinafter “Agreement”), dated this _________ day of ______________, 20___, for reference purpose only, is made and entered into by and between the VICTORVILLE WATER DISTRICT, a County water district and subsidiary district of the City of Victorville, organized and existing in the County of San Bernardino under and by virtue of the laws of the State of California, hereinafter referred to as the “District”, and Water Systems Consulting, Inc. a California corporation, hereinafter referred to as “Consultant.” District and Consultant are sometimes hereinafter referred to individually as a “Party” and collectively referred to as the “Parties.” RECITALS:

WHEREAS, the District requires Consultant/Professional Services to provide City of Victorville Water Master Plan Update 2025; and
WHEREAS, Consultant represents that it is fully qualified to perform the consulting and/or professional services required for performance under this Agreement by virtue of its experience and the training, education and expertise of its principals and its employees; and WHEREAS, in light of the facts set forth above, the District desires to retain the services of a qualified Consultant to provide, on an independent contractor basis, City of Victorville Water Master Plan Update, 2025; and

NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS, CONDITIONS, AND

PROMISES CONTAINED HEREIN AND FOR SUCH OTHER GOOD AND VALUABLE

CONSIDERATION, RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES HERETO AGREE AS FOLLOWS:

Section 1. RECITALS
The Recitals set forth above are true and correct and are hereby incorporated into this Agreement by this reference, as though set forth fully herein.

Section 2. SCOPE OF SERVICES
Consultant shall provide to the District those services set forth in the Bid Proposal Form, attached hereto as Exhibit “A”, and incorporated as part of this Agreement by this reference. 1 Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25- 030

Section 3. COMPENSATION
The District shall pay to Consultant a sum not to exceed Three Hundred Ten Thousand Eight Hundred Fifty-seven and 00/100 Dollars ($310,857.00), for faithful performance of the services to be rendered under this Agreement, subject to the Bid Proposal provisions of Section 4, below. No expense reimbursements, including, but not limited to, reimbursements for travel, parking, lodging, and/or meals shall be paid to Consultant unless such expense reimbursements:
(i) are specifically provided for and described by nature and type in Exhibit “B”, below; (ii) appear on Consultant’s monthly invoices to District; (iii) are supported by the appropriate receipts and other such documentation as the District shall require; and (iv) are directly related to the Scope of Services to be performed under this Agreement. In addition, any and all reimbursements shall be made in accordance with any District policy governing same.

Section 4. BID PROPOSAL FORM
The District shall pay Consultant as provided in the Bid Proposal Form, attached hereto as Exhibit “B”, and incorporated as part of this Agreement by this reference, subject to the provisions of Section 5. The provisions of Exhibit “B” notwithstanding, in order to receive payments, Consultant shall be required to submit to the District detailed monthly invoices which include, if applicable, a description of all services/tasks performed, the number of hours expended on each service/task, the name of the person performing the service/task, and expense reimbursement information, if any, as required by Section 3, above. Provided that services have been satisfactorily rendered, invoices shall be paid by the District approximately thirty (30) working days following receipt of Consultant’s invoice.

Section 5. STATE PREVAILING WAGE AND RELATED LABOR PROVISIONS a. Compliance with State Prevailing Wage Law. Pursuant to California Labor Code Section 1773, the District has obtained from the Director of the Department of Industrial Relations (“DIR”) the general prevailing rate of per diem wages and the general prevailing wage rate for holiday and overtime work applicable for each craft, classification, or type of worker in San Bernardino County, California, where the Project is to be performed. Copies of these prevailing rate of per diem wages are on file at the City of Victorville Finance Department/Purchasing Division and shall be made available for review to any interested party on request. Copies of these prevailing rate of per diem wages are also available from the State of California via the internet at http://www.dir.ca.gov/DLSR/PWD. Consultant and its subconsultants/subcontractors shall pay not less than said specified prevailing rate of per diem wages to all workers employed by them in the performance of any work under this Agreement which constitutes “public works” or “public work”, including without limitation, the City of Victorville 2025 Master Plan Update, and any other work or services described in or encompassed by California Labor Code (“Labor Code”) Sections 1720 through 1720.9, 1771, and 1772. Consultant shall be solely responsible for using the correct and current prevailing wage rates and performing accordingly. An error on the part of any awarding body does not relieve the Consultant from the responsibility for payment of the correct prevailing wage, or compliance with the maintenance and inspection of payroll records, posting of prevailing wage rates at the work/job site, employment of apprentices, and other requirements of Labor Code Section 1720 et seq.; Labor Code Section 1810 et seq.; California Code of Regulations, Title 8, Section 16000 et seq.; and all other applicable State labor laws. b. Designation as Consultant Not Determinative. For purposes of this Agreement, Consultant its subconsultants or subcontractors shall be subject to and shall comply with all provisions of the Labor Code applicable to contractors and subcontractors when they are engaged 2 Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25- 030

in the performance of any work under this Agreement which constitutes “public works” or “public work” as defined in subsection a above, despite being designated as a Consultant or subconsultant herein.
c. Conflict. It is further expressly agreed by and between the Parties hereto that should there be any conflict between the provisions of this Section 5 and the terms of Exhibit “A” or Exhibit “B” of this Agreement, the provisions of this Section 5 shall control, and nothing herein shall be considered as an acceptance of the terms of Consultant’s Scope of Services, Scope of Work, or Cost/Bid Proposal which conflict with the provisions of this Section 5. d. Payroll Records. Consultant and its subconsultants/subcontractors must comply with the provisions of Labor Code sections 1776 and 1812 and all implementing regulations, including without limitation, those set forth in Title 8 of the California Code of Regulations, Section 16000 et seq. (hereinafter the “Regulations”), which are fully incorporated by this reference, including requirements for electronic submission of payroll records to the DIR. (1) Consultant and Subconsultant/Subcontractor Obligations. Consultant and each subconsultant or subcontractor must keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in connection with the Work. Each payroll record must contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(a)
(b)
The information contained in the payroll record is true and correct; and Consultant and or subconsultant/subcontractor has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any covered work performed by its employees on the Project.
(2) Certified Record. A certified copy of an employee’s payroll record must be made available for inspection or furnished to the employee or his or her authorized representative on request, to the District, to the Division of Labor Standards Enforcement, to the Division of Apprenticeship Standards of the DIR, and as further required by the Labor Code.
(3) Enforcement. Upon notice of noncompliance with Labor Code Section 1776, Consultant and/or subconsultant/subcontractor has ten days in which to comply with the requirements of this section. If Consultant and/or subconsultant/subcontractor fails to do so within the ten-day period, Consultant and/or subconsultant/subcontractor will forfeit a penalty of $100.00 per day, or portion a day, for each worker for whom compliance is required, until strict compliance is achieved. Upon request by the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement, these penalties will be withheld from payments then due to Consultant and/or subconsultant/subcontractor.
(4) Payment of Invoices. Copies of the certified payrolls, proof of payroll submissions, and appropriate lien releases are required with each invoice to the City. Payment of the invoice may be delayed when payroll-related documents and/or lien releases are not included with the invoice.
3 Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25- 030

e. Apprentices. Consultant is responsible for compliance with the requirements governing employment and payment of apprentices, as set forth in Labor Code section 1777.5, which is fully incorporated by reference.
f. Notices. Pursuant to Labor Code section 1771.4, Consultant is required to post all Job Site notices, including prevailing wage rates and other notices, as required by regulation. g. Other Labor Requirements. Consultant has the responsibility for and shall comply with all other applicable requirements of Labor Code Section 1720 et seq., Labor Code Section 1810 et seq., the Regulations, and all other applicable State labor laws. Consultant further acknowledges and agrees that it will be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with those laws. Consultant shall require the same of all its subconsultants or subcontractors.
h. Statutory Penalties. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hours laws will be enforced as follows:
(1) Pursuant to Labor Code section 1775, the Consultant and any subcontractor/subconsultant under it shall forfeit as a penalty to the City not more than Two Hundred Dollars ($200.00), for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate as determined by the Director of the DIR for such work or craft in which such worker is employed for any public work done under this Agreement by it or by any subcontractor/subconsultant under it. The difference between such prevailing wage rate and the amount paid to each worker for each calendar day or portion thereof, for which each worker was paid less than the prevailing wage rate, shall be paid to each worker by the Consultant and/or subconsultant/subcontractor as provided for in Section 1775.
(2) Pursuant to Labor Code Section 1813, Consultant and its subconsultants or subcontractors shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Consultant or subconsultant/subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, except as specified in Labor Code Section 1815. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. i. DIR Monitoring. Pursuant to Labor Code Section 1771.4, this Agreement is subject to compliance monitoring and enforcement by the DIR.
j. DIR Registration. Pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and its subconsultants/subcontractors must be registered with the DIR prior to the execution of a contract to perform public works. By entering into this Agreement, Consultant represents that it is aware of the registration requirement and is currently registered with the DIR.

Consultant shall maintain a current registration for the duration of the Agreement. Consultant shall further include the requirements of Labor Code Sections 1725.5 and 1771.1 in any subcontract and ensure that all subconsultants/subcontractors are registered at the time this Agreement is entered into and maintain registration for the duration thereof. 4 Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25- 030

Section 6. TERM OF AGREEMENT
This Agreement shall be for an Initial Term of One (1) Year commencing on the date of full execution of the Agreement (the “Commencement Date”) and expiring on One (1) Year from the Commencement Date, (the “Termination Date”) (the “Term”), unless terminated earlier pursuant to Section 21 of this Agreement. From and after the Termination Date, and upon subsequent agreement by the Parties, this Agreement may continue on a month-to-month basis until terminated pursuant to Section 21 below.

This Agreement may be extended for One (1) additional one-year periods (hereinafter “Option Periods”), at the option of the District, subject to satisfactory performance as determined by the District. District shall give Service Provider sixty (60) days advance written notice prior to the expiration of the initial Term and sixty (60) days advance written notice prior to the expiration date of each subsequently exercised Option Period, if any, should the District decide to exercise its option(s) to extend. In the event District does not give Consultant such written notice of its option to extend, this Agreement shall terminate at the end of the then-current Term or Option Period without further notice from either Party, unless terminated earlier pursuant to the provisions of Section 21 below.

Should the District fail to give Consultant the sixty (60) days written notice of its intention to exercise any Option Period, the District may, in its sole discretion, elect to exercise any Option Period at a later date, following written inquiry from Consultant.

Section 7. INDEPENDENT CONTRACTOR STATUS
It is the express intention of the Parties that Consultant is an independent contractor and not an employee, agent, joint venturer, or partner of the District. Nothing in this agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between the District and Consultant or any employee or agent of Consultant. Both Parties acknowledge that Consultant is not an employee for state or federal tax purposes or any other purpose. Consultant shall retain the right to perform services for others during the term of this agreement.

Section 8. REPRESENTATIONS AND ACKNOWLEDGMENTS
REGARDING INDEPENDENT CONTRACTOR’S STATUS OF

CONSULTANT
a. Consultant represents and acknowledges the following:
(1) The District is not required to provide any training or legal counsel to Consultant or its employees in order for Consultant to perform the services described in this Agreement.
(2) Performance of the services described in this Agreement does not have to be integrated into the daily business operations of the District. (3) The services described in this Agreement can be performed without the use of District equipment, materials, tools, or facilities, unless otherwise provided under a separate agreement.
(4) Nothing in this Agreement shall be interpreted to imply that the District must maintain any contractual relationship with Consultant on a continuing basis after termination of this Agreement.
5 Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25- 030

(5) The District will not be requested or demanded to assume any liability for the direct payment of any salary, wage, or other such compensation to any person employed by Consultant to perform the services described in this Agreement. (6) Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are employees of the District. b. The District represents and acknowledges the following:
(1) Consultant is solely responsible for determining who, under the supervision or direction of Consultant, will perform the services set forth in this Agreement. (2) The District will not hire, supervise, or pay any employees or assistants working for Consultant pursuant to this Agreement.
(3) Nothing in this Agreement shall be interpreted to imply that Consultant must maintain any contractual relationship with the District on a continuing basis after termination of this Agreement.
(4) It is the sole responsibility of Consultant to set the hours in which Consultant performs or plans to perform the services set forth in this Agreement. (5) Consultant is not required to devote full time to the business operations of the District in order to perform the services set forth in this Agreement. (6) Unless deemed necessary under certain circumstances, Consultant is not required to perform the services set forth in this Agreement at City Hall or on District-owned property.
(7) Other than attendance at required public meetings and public hearings, and complying with the provisions of the Bid Proposal form set forth in Exhibit B and any procedural requirements set forth by law, Consultant is not required to perform the services set forth in this Agreement in any particular order or sequence.
(8) Nothing in this Agreement shall be interpreted to preclude Consultant from working for other persons or firms, provided that such work does not create a conflict of interest.

Section 9. NOT AGENT OF THE DISTRICT
a. Nothing contained in this Agreement shall be deemed, construed, or represented by the District or Consultant or by any third person to create the relationship of principal and agent. b. Consultant shall have no authority, express or implied, to act on behalf of the District in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind the District to any obligation whatsoever.

Section 10. LICENSES AND PERMITS
Consultant represents that it has obtained and will maintain at all times during the Initial Term (and during the Option Period, if applicable) of this Agreement all business licenses, including but not limited to a City of Victorville business license, professional licenses or certifications, or permits necessary for performing the services described in this Agreement. 6 Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25- 030

Section 11. STANDARD OF PERFORMANCE; WARRANTY
a. Consultant agrees to perform all services required by this Agreement in a professional and competent manner, in accordance with the degree of skill and diligence which is normally employed by reputable professionals performing similar services under similar conditions in the same or similar locality. Such services shall also be performed in a manner which is reasonably satisfactory to Fredy A. Bonilla, P.E., City Engineer, or his designee. b. By executing this Agreement, Consultant warrants that it:
(1) Has thoroughly investigated and considered the services and work to be performed;
(2)
(3)
Has investigated the issues regarding the scope of services to be provided; Has carefully considered how the services and related work should be performed; and
(4) Fully understands the facilities, difficulties and restrictions associated with performance of the services required by this Agreement.

Section 12. FAMILIARITY WITH WORK
Should Consultant discover any latent or unknown conditions materially differing from those inherent in the services or as represented by the District, Consultant shall immediately inform the District of such fact and shall not provide any services, except at Consultant's risk, until written instructions are received from Fredy A. Bonilla, P.E., City Engineer, or his designee.

Section 13. CONFLICTS OF INTEREST
Consultant covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of Consultant’s services under this Agreement. Consultant further covenants that in the performance of services under this Agreement, no officer, employee or agent of Consultant having such interest shall be employed by it. In the event the District determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Consultant shall file such Form 700 with the District Secretary’s Office pursuant to the written instructions provided by the District Secretary. Acquisition or maintenance of a conflicting interest by Consultant may result in termination of this Agreement by the District.

Section 14. COMPLIANCE WITH LAWS
Consultant shall comply with all local, state, and federal laws and regulations applicable to the services to be rendered hereunder, including any rule, regulation, or bylaw governing the conduct or performance of Consultant or its employees, officers, or board members. 7 Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25- 030

Section 15. COMMERCIAL GENERAL AND AUTOMOBILE LIABILITY

INSURANCE
a. Consultant shall procure and maintain at its own expense, during the Initial Term of this Agreement (and during the Option Period, if applicable), Commercial General Liability Insurance, of not less than One Million Dollars ($1,000,000) per occurrence, and Two Million Dollars ($2,000,000) in the aggregate, for bodily injury, personal injury, death, loss, or damage resulting from the wrongful or negligent acts by Consultant or its officers, employees, servants, volunteers, and agents and independent contractors.
b. Consultant shall further procure and maintain, at its own expense, during the Initial Term of this Agreement, (and during the Option Period, if applicable), Commercial Vehicle Liability Insurance covering personal injury and property damage, of not less than One Million Dollars ($1,000,000) combined single limit, covering any vehicle utilized by Consultant or its officers, employees, servants, volunteers, agents and independent contractors in performing the services required by this Agreement.

Section 16. WORKERS' COMPENSATION INSURANCE
a. Consultant shall procure and maintain at its own expense, during the Initial Term of this Agreement (and during the Option Period, if applicable), Workers' Compensation Insurance, providing coverage as required by the California State Workers' Compensation Law. b. If any class of employees employed by the Consultant pursuant to this Agreement is not protected by the California State Workers' Compensation Law, Consultant shall provide adequate insurance for the protection of such employees to the satisfaction of the District.

Section 17. PROFESSIONAL LIABILITY INSURANCE
Professional Liability Insurance or Errors and Omissions insurance as appropriate to Consultant’s profession shall be required and written on a policy form specifically designed to provide coverage for and protect against the negligent acts, errors and omissions of the Consultant in the performance of the services required by this Agreement. A minimum limit of $1,000,000 per claim and in the aggregate must be provided.

Section 18. ADDITIONAL INSURED
Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, all insurance policies, except for the Workers' Compensation and Professional Liability, shall be endorsed to name the District, the City of Victorville, their officers, employees, servants, volunteers, agents and independent contractors, including, without limitation, the District Legal Counsel, as Additional Insureds.

Section 19. WAIVER OF SUBROGATION RIGHTS
Consultant shall require the carriers of all required insurance policies, with exception to Professional Liability, to waive all rights of subrogation against the District, the City of Victorville, and their officers, employees, servants, volunteers, agents, and independent contractors and subcontractors. Each policy of insurance shall be endorsed to reflect such waiver. 8 Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25- 030

Section 20. PROOF OF INSURANCE COVERAGE; REQUIRED

ENDORSEMENTS
a. Consultant shall secure from a good and responsible company or companies authorized to transact insurance business in the State of California, the policies of insurance required by this Agreement and furnish to the Clerk certificates of insurance evidencing the required coverage, and policy endorsements at least one (1) business day prior to the commencement of any services to be performed under this Agreement. b. The policies and certificates of insurance shall be endorsed to provide that in the event of cancellation or amendment of any required insurance policy for any reason whatsoever, the District shall be notified by mail, postage prepaid, not less than thirty (30) days before the cancellation or amendment is effective. In the case of cancellation for non-payment, ten (10) days advance written notice shall be given.
c. Each policy and certificate of insurance shall be endorsed to provide that the policy shall not be terminated or expire without first providing thirty (30) days written notice to the District of such termination or expiration.
d. Each policy and certificate of insurance shall be endorsed to provide that the policy will be maintained throughout the Initial Term (and during the Option Period, if applicable), of this Agreement.
e. The commercial general liability and vehicle liability policies shall be endorsed to contain the following provision: “For any claims related to this contract, the Consultant’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the District, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the District, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.”
Section 21. TERMINATION OR SUSPENSION
a. This Agreement may be terminated or suspended without cause by either Party at any time, provided that the Party initiating the termination provides the other Party at least thirty (30) days advance written notice of such termination or suspension. In the event of such termination, the District shall only be liable for payment under the payment provisions of this Agreement for satisfactory services rendered or supplies actually furnished prior to the effective date of termination.
b. This Agreement may be terminated or suspended with cause by either Party at any time, provided that the Party initiating termination provides the other Party at least ten (10) days advance written notice of such termination or suspension. In the event of such termination, the District shall only be liable for payment under the payment provisions of this Agreement for satisfactory services rendered or supplies actually furnished prior to the effective date of termination.

Section 22. TIME OF THE ESSENCE
Time is of the essence in the performance of this Agreement. 9 Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25- 030

Section 23. INDEMNIFICATION
a. Except as set forth in Subsection b of this Section 23, and to the fullest extent permitted by law, Consultant shall immediately defend, indemnify, and hold harmless the District, its officers, employees, representatives, and agents (the “District Indemnitees”), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys’ fees, for any personal injuries, deaths, or property damage, including property owned by the District (collectively “Claims”) which may arise out of Consultant's negligence or willful misconduct in the performance of the services described in this Agreement, unless such Claims are proven to be caused by the negligence or willful misconduct of the District Indemnitees.
b. The provisions of this Subsection b apply only in the event that Consultant is a design professional within the meaning of California Civil Code section 2782.8 (“Design Professional”). The term Design Professional, as defined in said section, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code. (1) Notwithstanding the provisions of Subsection a above, to the extent that the services to be provided under this Agreement are those of a Design Professional, Consultant's duty to indemnify, hold harmless, and defend the District Indemnitees shall be limited to the extent that any Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, its officers, agents, employees or subconsultants in the performance of the services described in this Agreement. (2) In no event shall the costs of defense charged to Consultant exceed the Consultant’s proportionate percentage of fault, except as otherwise set forth in said Civil Code section 2782.8, the provisions of which are incorporated into this Agreement by this reference.

Nothing in this Subsection b shall be construed to require Consultant to provide indemnification for Claims caused by the active negligence or willful misconduct of the District Indemnitees. c. The District does not and shall not waive any rights that it may have against Consultant under this Section, because of the acceptance by the District, or the deposit with the District, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of this Section 23 shall apply regardless of whether said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense described herein.
d. The obligation to indemnify and defend, as set forth in this Section 23, is binding on the successors, assigns, or heirs of Consultant and shall survive the expiration or any early termination of this Agreement.

Section 24. REPORTS
Upon request by Fredy A. Bonilla, P.E., City Engineer, or his designee, or as otherwise required by this Agreement, including but not limited to, the Scope of Services set forth in Exhibit “A”, Consultant shall prepare and submit reports to the District concerning Consultant's performance of the services required by this Agreement. 10 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

Section 25. RECORDS
a. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable Fredy A. Bonilla, P.E., City Engineer, or his designee, to evaluate the cost and the performance of such services. b. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles.
c. Fredy A. Bonilla, P.E., City Engineer, or his designee, shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. d. Records and supporting documents pertaining to the use of funds paid to Consultant hereunder shall be retained by Consultant and made available to Fredy A. Bonilla, P.E., City Engineer, or his designee, for purposes of performing an audit for a period of five (5) years from the date of termination of this Agreement.

Section 26.

Section 27.

RESERVED
CONFIDENTIALITY; OWNERSHIP OF WORK
a. Any and all documents and information obtained from the District or prepared by Consultant for the District shall be kept strictly confidential unless otherwise provided by applicable law. All District data, documents and information shall be returned to the District upon termination of the Agreement.
b. Any drawings, specifications, reports, records, documents, or other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of Fredy A. Bonilla, P.E., City Engineer, or his designee, or as required by applicable law.
c. Consultant shall not disclose to any other entity or person any information regarding the activities of the District, except with the prior written approval of Fredy A. Bonilla, P.E., City Engineer, or his designee, or as required by applicable law. d. All original documents, reports, designs, computer files and all other materials prepared by Consultant in the course of performing the services pursuant to this Agreement, whether completed or in progress, are the property of the District and shall be surrendered to the District upon the completion of Consultant’s services or when requested by Fredy A. Bonilla, P.E., City Engineer, or his designee. Such materials may be used, reused or otherwise disposed of by the District without the permission of Consultant. e. Consultant’s covenants under this Section 27 shall survive the termination of this Agreement.

Section 28. PRINCIPAL REPRESENTATIVES
a. Laine Carlson, Vice President, is designated as the principal representative of Consultant for purposes of communicating with the District on any matter associated with the performance of the services set forth in this Agreement. 11 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

b. Fredy A. Bonilla, P.E., City Engineer, or his designee, shall be the principal representative of the District for purposes of communicating with Consultant on any matter associated with the performance of the services set forth in this Agreement. c. Either Party may designate another individual as its principal representative by giving written notice of such designation to the other Party.

Section 29. MODIFICATIONS AND AMENDMENTS; EXTRA SERVICES a. This Agreement may be modified or amended only by a written instrument signed by both Parties.
b. During the Initial Term, the District may request that the Consultant perform Extra Services. As used herein, "Extra Services" means any services, which are determined by the District to be necessary for the proper completion of City of Victorville Water Master Plan Update 2025, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. A written instrument signed by both Parties shall be required to authorize performance of and payment for Extra Services.

Section 30. ENTIRE AGREEMENT
a. This Agreement supersedes any and all prior or contemporaneous agreements, either oral or written, between the District and Consultant with respect to the subject matter of this Agreement.
b. This Agreement contains all of the covenants and agreements between the Parties with respect to the subject matter of this Agreement, and each Party to this Agreement acknowledges that no representations, inducements, promises, or agreements have been made by or on behalf of any Party, except those covenants and agreements in this Agreement. c. No agreement, statement, or promise with respect to the subject matter of this Agreement, which is not contained in this Agreement, or in a valid modification or amendment to this Agreement, shall be valid or binding on either Party.

Section 31. AMBIGUITIES
This Agreement is in all respects intended by each Party hereto to be deemed and construed to have been jointly prepared by the Parties and the Parties hereby expressly agree that any uncertainty or ambiguity existing herein shall not be interpreted against either of them.

Except as expressly limited by this paragraph, all of the applicable rules of interpretation of contract shall govern the interpretation of any uncertainty or ambiguity of this Agreement.

Notwithstanding the foregoing, the Parties agree that Exhibit “B” are attached hereto for reference purposes and to the extent there are any ambiguities, inconsistencies or conflicts between the terms of this Consultant/Professional Services Standard Provider Agreement and Exhibit “B” the terms of this Consultant/Professional Services Standard Provider Agreement shall control and nothing set forth in Exhibit “B” shall be deemed to supersede any of the provisions of this Consultant/Professional Services Standard Provider Agreement. 12 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

Section 32. NOTICES
a. Any notice to be provided pursuant to this Agreement shall be in writing, and all such notices shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the Parties as follows:

To the District: Fredy A. Bonilla, P.E., City Engineer
Engineering Department
City of Victorville
14343 Civic Drive
Victorville, CA 92392
To Consultant: Laine Carlson, Vice President
Water Systems Consulting, Inc.
3602 Inland Empire Blvd, Suite C 230
Ontario, CA 91764
b. Notices, payments, and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail.

Section 33. NON-LIABILITY OF DISTRICT OFFICERS AND

EMPLOYEES
No officer or employee of the District shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by the District or for any amount, which may become due to Consultant or to its successor(s), or for any breach of any obligation of the terms of this Agreement.

Section 34. REVIEW BY ATTORNEYS
Each Party hereto has had its attorney(s) review this Agreement and all related documents. Each Party hereto has consulted with its attorney(s) and has negotiated the terms of this Agreement based on such consultation.

Section 35. WAIVER
a. No waiver shall be binding unless executed in writing by the Party making the waiver.
b. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision.
c. Failure of either Party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of such provision or any of the remaining provisions of this Agreement.
13 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

Section 36. ASSIGNMENT
This Agreement shall not be assigned by either Party without prior written consent of the other Party.

Section 37. CARE OF WORK
The performance of services by Consultant or the payment of money by the District shall not relieve Consultant from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to the District, when such incomplete, inaccurate or defective work is due to the negligence of Consultant.

Section 38. CAPTIONS AND HEADINGS
The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content of the provisions described under the respective caption or heading.

Section 39. SUCCESSORS, HEIRS, AND ASSIGNS
Except as otherwise expressly provided herein, this Agreement shall be binding upon the successors, endorsees, assigns, heirs, and personal representatives of each of the Parties to this Agreement and, likewise, shall inure to the benefit of the successors, endorsees, assigns, heirs, and personal representatives of each of the Parties.

Section 40. GENDER
In this Agreement, unless the context clearly requires otherwise, the masculine, feminine and neuter genders and the singular and the plural shall include one another.

Section 41. SEVERABILITY
If any one or more of the sentences, clauses, paragraphs, or sections contained herein is declared invalid, void, or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair, or invalidate any of the remaining sentences, clauses, paragraphs, or sections contained herein.

Section 42. GOVERNING LAW
The validity of this Agreement and any of its terms or provisions, as well as the rights and duties of the Parties under this Agreement, shall be construed pursuant to and in accordance with California law.

Section 43. DEFAULT
a. Failure or delay by any Party to this Agreement to perform any material term or provision of this Agreement shall constitute a default under this Agreement; provided however, that if the Party who is otherwise claimed to be in default by the other Party commences to cure, correct, or remedy the alleged default within fifteen (15) days after receipt of written notice 14 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

specifying such default and shall diligently complete such cure, correction, or remedy, such Party shall not be deemed to be in default hereunder.
b. The Party claiming that a default has occurred shall give written notice of default to the Party in default, specifying the alleged default. Delay in giving such notice shall not constitute a waiver of any default nor shall it change the time of default; provided, however, the injured Party shall have no right to exercise any remedy for a default hereunder without delivering the written default notice, as specified herein.
c. Any failure or delay by a Party in asserting any of its rights or remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.
d. In the event that a default by any Party to this Agreement may remain uncured for more than fifteen (15) days following written notice, as provided above, the injured Party shall be entitled to seek any appropriate remedy or damages by initiating legal proceedings.

Section 44. CUMULATIVE REMEDIES
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default of any other default by the other Party.

Section 45. VENUE
All proceedings involving disputes over the terms, provisions, covenants, or conditions contained in this Agreement and all proceedings involving any enforcement action related to this Agreement shall be initiated and conducted in the applicable court or forum in San Bernardino County, California.

Section 46. ATTORNEYS’ FEES
In the event any action, suit, or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement, or as a result of any alleged breach of any provision of this Agreement, the prevailing Party in such suit or proceeding shall be entitled to recover its costs and expenses, including reasonable attorneys’ fees, from the losing Party, and any judgment or decree rendered in such a proceeding shall include an award thereof.

Section 47. EFFECTIVENESS OF AGREEMENT
This Agreement shall not be binding upon the District, until signed by the authorized representative(s) of Consultant, approved by the District’s Risk Manager, and executed by the authorized District personnel or Mayor.
15 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

Section 48. REPRESENTATIONS OF PARTIES AND PERSONS EXECUTING

AGREEMENT
a. Each of the Parties to this Agreement hereby represents that all necessary and appropriate actions of their governing bodies have been taken to make this Agreement a binding obligation of each of the Parties hereto.
b. The persons executing this Agreement warrant that they are duly authorized to execute this Agreement on behalf of and bind the Parties each purports to represent.

Section 49. COUNTERPARTS
This Agreement may be executed by the Parties in counterparts, and when executed by each of the Parties, each counterpart shall be deemed to be a part of this Agreement. (END OF THIS PAGE)
16 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed as of the dates written below.

VICTORVILLE WATER DISTRICT WATER SYSTEMS CONSULTING, INC.

By: ______________________________
Elizabeth Becerra,
By: ____________________________
Laine Carlson,
District Chairman Vice President
Dated: ___________________________ Dated: _________________________ ATTEST:

By: _______________________________
Jennifer Thompson,
District Secretary
Dated: ____________________________
APPROVED AS TO STANDARD FORM:

By: _______________________________
Andre de Bortnowsky,
District Legal Counsel
Dated: ____________________________
By: _______________________________
Sandra Bostick,
District Risk Manager
Dated: ____________________________
17 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

EXHIBIT A

SCOPE OF SERVICES
City agrees to engage Consultant and Consultant agrees to furnish all necessary labor, tools, materials, to provide the Services for the Project. The Work shall be performed (i) as generally described in the Request for Proposal for the Project CC25-030, the entirety of which is currently on file in office of the City Clerk; and (ii) the prices set forth in Consultant’s Bid Proposal (attached as Exhibit "B").
18 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

EXHIBIT B

BID PROPOSAL FORM
See Attachment
19 C0 3o0nsultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-

EXHIBIT B

VICTORVILLE WATER DISTRCT (DISTRICT)

REQUEST FOR PROPOSAL
RFP# CC25-030 CITY OF VICTORVILLE 2025 WATER MASTER PLAN UPDATE

COST PROPOSAL FORM
The undersigned declares he has carefully examined the locations of the proposed work, the Scope of Services, and Contract Documents; and being familiar with all the conditions surrounding the work. All of the aforementioned shall be done in accordance with said Scope of Services and all applicable addenda. (The consultant will be responsible for determining the appropriate personnel to receive prevailing wage).

DESIGN PLANS -
[Staff]
[Staff]
[Staff]
[Staff]
. $
. $
. $
. $
per hour $
per hour $
per hour $
per hour $
x
x
x
x
hours.......$
hours.......$
hours.......$
hours.......$

TOTAL FOR TASK

DESIGN TECHNICAL SPECIFICATIONS -
$
[Staff]
[Staff]
[Staff]
[Staff]
. $
. $
. $
. $
per hour $
per hour $
per hour $
per hour $
x
x
x
x
hours.......$
hours.......$
hours.......$
hours.......$
TOTAL FOR TASK ................................................................................................$

MEETINGS -
[Staff]
[Staff]
[Staff]
. $
. $
. $
per hour $
per hour $
per hour $
x
x
x
hours.......$
hours.......$
hours.......$
20/Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-030

EXHIBIT B
[Staff] . $ per hour $ x hours.......$
TOTAL FOR TASK $_____________________________

ENGINEERING SUPPORT (DURING BID & CONSTRUCTION) -
[Staff]
[Staff]
[Staff]
[Staff]
[Staff]
. $
. $
. $
. $
. $
per hour $
per hour $
per hour $
per hour $
per hour $
x
x
x
x
x
hours.......$
hours.......$
hours.......$
hours.......$
hours.......$
TOTAL FOR TASK $ --------------------------------------------- SUBTOTAL.........................................................................................................................$ We have intentionally narrowed the Cost Proposal options to provide for a more “equivalent” proposal between consultants, and to help us estimate the overall project cost.

However, you are free to either increase or reduce the staffing needed for each task if you deem it necessary. All rates submitted must be all-inclusive and final. The District will not pay any separate costs for travel, lodging, per diem, printing, shipping, etc.

All invoices submitted for payment must contain the following information:
 The date of invoice
 Invoice number of order (e.g. the first invoice is #1, second #2, etc. so we know how many invoices were sent before)
 Company invoice number
 District purchase order number
 Project name (please do not combine separate projects on the same invoice)  The period of the service you are billing contained in the current invoice  The date or dates the service/task was performed and the corresponding cost for that service/task. If hourly charges apply, provide the time and hourly rate as well.  Total project budget, how much was previously invoiced and previously paid by the District, the total for this invoice and the remaining amount for this contract.  Certified payroll (when applicable).
21/Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-030

EXHIBIT B
22/Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-030

City of Victorville
2025 Water Master Plan Update
1/21/2025

EXHIBIT B
Muddy Paws Automation,

LLCWSC ALL FIRMS
Task No. Task Description
WSC
Labor Fee
Labor
Hours
Total Labor Total LaborLabor Fee Expenses Total FeeHours Fee Spencer
Waterman
Cason
RobertsJeroen Olthof Laine Carlson Patricia Parks Sierra Orr Kay Merrill Billing rates, $/hr $415 $366 $202 $322 $267 $179 $170
1 Project Management

1.1 1.2

1.3 1.4

1.5 1.6
Project Administration
Progress and Coordination Meetings
Kickoff Meeting
Draft 2025 WMP Submission
Draft 2025 WMP Comment Review
City Council Meeting
4 12
2 2
3 13
12 4
2 4
15 $ 6,775
8,856
2,220
1,816
2,926
2,940
25,533
16 $ 3,960 48
36 10
8 13
10 125
$
$
$
$
$
$
$
10,735 $
$
$
$
$
$
$
- $ 73510,
8,856
2,220
1,816
2,926
2,940
49329,
12 4
4 6
2 $
$
$
$
$
$
8,856
2,220
1,816
2,926
2,940
29,493
- $
- $
- $
- $
- $
- $
6 29
2 37SUBTOTAL 0
0 0
0 0
0 0
0 15
0 28 16
0 $
$
$
3,960
2 2.1
Data Collection and Review
Review Existing Documents and Sources

SUBTOTAL
Demand Analysis
Develop Demand Projections

SUBTOTAL
1 1
2 2
4 4
$
$
1,450
1,450
7 7
$
$
1,450
1,450
$
$
- $
- $
1,450
1,450-
-
3 3.1 8
8 8
8 12
12 12
12 $
$
9,788
9,788
40 40
$
$
9,788
9,788
$
$
- $
- $
9,788
9,7880 0
4 4.1
5 Preliminary Investigation of a Water
Conservation Strategic Plan
Water Use and Conservation Effectiveness
Assessment

SUBTOTAL
1 4 12 12 20 $
$
11,642
11,642
49 49
$
$
11,642
11,642
$
$
- $
- $
64211,
64211,0
0 1 4 12 12 0 20 0 $ -
Supply and Storage Analysis

5.1 5.2

5.3 System Evaluation Criteria
Develop Supply Projections
Quantify Available Storage and Deficiencies

0.5 1
1 2
$
$
385
1,450

1.5 7
$
$
385
1,450
$
$
- $
- $
385
1,4504
4 8

0.5 2 $
$
1,267
3,102

6.5 15
$
$
1,267
3,102
$
$
- $
- $
1,267
3,102SUBTOTAL
Hydraulic Modeling and System Capacity
Analysis
Hydraulic Model Update
Perform Hydraulic Model Runs
Hydraulic Model Training

SUBTOTAL
2 5 0
0 0
0 0
0 0
0 $
$
-
-
6 6.1

6.2 6.3
2 2
8 1
4 2
7 16
40 12
68 2
80 $
$
$
$
4,768
23,974
6,476
21 126
22 $
$
$
$
4,768
23,974
6,476
$
$
$
$
- $
- $
- $
- $
4,768
97423,
6,476
12 82 35,218 169 21835, 21835,
7 Capital Improvement Plan
Rehabilitation and Replacement Needs
Develop CIP

7.1 7.2

7.3 4
16 2
10 20
4 24
40 8
$
$
$
$
7,564
17,526
4,560
38 78
18 $
$
$
$
7,564
17,526
4,560
$
$
$
$
- $
- $
- $
- $
7,564
52617,
4,560
2 4
6 Financial Analysis
SUBTOTAL 22 34 0
0 0
0 0
0 72 29,650 0
0 $
$
-
-
134 65029, 65029,
8 8.1
Regulatory Assessment
Water Quality Regulations

SUBTOTAL
1 1
4 4
16 16
$
$
3,894
3,894
21 21
$
$
3,894
3,894
$
$
- $
- $
3,894
3,8940
9 2025 Water Master Plan Update

9.1 9.2
Draft 2025 Water Master Plan Update
Final 2025 Water Master Plan Update

SUBTOTAL
4 2
6 4
4 8
24 12
36 40
20 60
$
$
$
14,772
8,118
22,890
72 38
110
$
$
$
14,772
8,118
89022,
$
$
$
- $
- $
- $
77214,
8,118
89022,0 0 0 0 $ -
23/Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-030

City of Victorville
2025 Water Master Plan Update
1/21/2025

EXHIBIT B
Muddy Paws Automation,

10.1 10.2

10.3 10.4

10.5 2
2 2
1 $ 732
732
732
128
64 52
48 60
$ 36,687
14,520
11,770
11,000
17,024
91,001
94,961
130
66 54
53 60
$
$
$
$
$
$
$
37,419 $
$
$
$
$
$
$
- $ 41937,
25215,
50212,
11012,
02417,
94,307
$
$
$
$
$
$
$
$
$
$
$
$
15,252
12,502
12,110
17,024
94,307
241,434
- $
- $
- $
- $
$
2 2 1,110
Documentation and Training

SUBTOTAL
-
0 7
86 2
200
0 12
0 24
0 15
2 304
3,306
146,473
352
368
363
1033
-
-
COLUMN TOTALS 24 - $ 434241,
1 1
1 OT 1 Water Model Recalibration
OT 1.1 Model Recalibration
Water Model Recalibration TOTAL
SCADA Scan
20 20
2 2
20 20
$
$
13,072
13,072
42 42
$
$
13,072
13,072
$
$
- $
$
07213,
13,0720
0 0
0 0
0 0
0 0 $
$
-
OT 2
OT 2.1 Perform Cyberscan $
$
-
-
$ 64
64 90417, $ 64
17,904
90417$,
17,904
- $
$
90417,
17,904SCADA Scan TOTAL
Detailed Technology Evaluation
OT 3.1 Detailed Technology Evaluation
Detailed Technology Evaluation TOTAL
0 0
0 0
0 0
64 $
$
$ -
-
-
OT 3
$
$
-
-
$ 80 42421, $ 80 42421$, - $
$
42421,
21,4240 0 0 0 80 $ 21,424 80 21,424 $
OT 4
OT 4.1 SCADA Training
SCADA Training TOTAL

OPTIONAL TASKS TOTAL
SCADA Training
$
$
$
-
-
$ 60
60 204
02417, $ 60
17,024
56,351
02417$,
17,024
69,423
- $
$
$
02417,
17,024
69,423
0 20
0 2
0 20
0 0
0 0
0 0
0 0
$
$
60 246
$
$
$
$13,072 -
204
10% mark-up on direct expenses; 10% mark-up for sub-contracted services Standard mileage rate $0.625 per mile (or current Federal Mileage Reimbursement Rate) Rates are subject to revision as of January 1 each year. 24/Consultant/Professional Services Provider Agreement, Water Systems Consulting, In., Project CC25-030 Item Number: 12
City Council / Board of Directors
Written Communications
Meeting of: May 6, 2025
Submitted By:

Donna Meester, Community Services Director

Subject:

Replacement Scoreboards and Wireless Controllers for Various City Parks Recommendation:

That the Honorable City Council:
(1) Adopt City Council Resolution 25-037 thereby accepting a donation in the amount of $137,275.75 from Benefit Everyone, Assist Recreation and Sports (B.E.A.R.S.), for the purchase of twelve (12) scoreboards and wireless controllers for various City Parks;
(2) Adopt City Council Resolution 25-037 thereby amending the annual budget for fiscal year 2024-2025 to reflect an additional appropriation of $18,475.75; and (3) Award the piggyback purchase, under The Interlocal Purchasing System (TIPS) Contract 220901, of scoreboards and wireless controllers to Electro-Mech Scoreboard Company in the amount not to exceed $137,275.75.

Fiscal Impact:

The recommended action will result in an increase of $18,475.75 in revenue and expense in the following accounts for fiscal year 2024-2025:

Donation Improvements Not Buildings
1056050-47410 1056050-55070-81074
Funds in the amount of $118,000 for this expenditure have been appropriated in the fiscal year 2024-2025 budget in account 1056050-55070-81074; the additional appropriation of $18,475.75 will provide sufficient funds for the purchase of scoreboards and wireless controllers in the amount of $137,275.75. Given the donation is sufficient to cover the expenditure, there is zero net cost to the City for this project.

Strategic Plan Goal:

This item aligns with Strategic Goal E, Invest in Infrastructure, focuses on creating a healthy and livable community by maintaining the City’s assets through investment in 4 0
8 3
infrastructure and innovations. The utilization of this donation will provide the community with suitable amenities for ballfields in parks and better meet the needs of the community.

Background:

In September 2024, staff assessed scoreboard operations at several parks, including Center Street, Hook, Liberty, Mojave Vista, and Sunset Ridge. It was discovered that, except for Sunset Ridge Park, the scoreboards were either not operational, lost connectivity to the hardwired controller, or in need of major repairs. In addition, apart from Sunset Ridge Park, the existing scoreboards are over twenty years old and utilize costly incandescent bulbs for scoreboard illumination.

Staff researched a variety of qualified vendors and modern scoreboards that include LED illumination and wireless controllers. Staff were apprised of the City’s membership with TIPS and the access to discount pricing based on nationally advertised competitively bid contracts that offer purchasing contracts to its members.

Through the TIPS website, staff found Electro-Mech Scoreboard Company to be a qualified vendor. The quote received (Attachment B) includes production and delivery of twelve (12) scoreboards and wireless controllers, with a TIPS’ discount of $12,820.00.

The Facilities Division will provide installation. Attachment C includes a rendering of the selected scoreboards.

Discussion:

On September 1, 2022, TIPS posted an RFP (Attachment D) for “Goods Items” as it relates to scoreboards and associated parts and accessories. Vendors were required to provide discount prices on selected “catalog” items. On October 21, 2022, Electro-Mech Scoreboard Company was awarded a Contract (Attachment E). As a TIPS member, the City may piggyback upon and utilize this contract as our own solicitation for legal procurement.

Per the City’s Municipal Code § 2.28.120, for Purchasing of Supplies and Equipment through Cooperative Purchasing Agreements, the City may utilize various cooperative purchasing programs to take advantage of volume pricing through TIPS Cooperative Program. As a TIPS member, the City has access to competitively procured contracts saving time and financial resources necessary to fulfill the City’s bid requirements with access to national discounted priced supplies and equipment that cannot be procured from local dealers. The piggyback of the TIPS contract fulfills the City’s legal obligations of competitive bidding requirements, thus providing significant savings.

Staff recommends that City Council adopt Resolution No. 25-037 to accept the donation in the amount of $137,275.75 from B.E.A.R.S., founded by Doris Davies, and amend the Fiscal Year 2024/2025 annual budget for the associated revenue and expenses; and award the purchase of the scoreboards and wireless controllers to Electro-Mech Scoreboard Company in the amount of $137,275.75.

Staff is available for any questions the Council may have. 4 0
8 3
Attachments: A. Resolution No. 25-037
B. Electro-Mech Scoreboard Company Quote
C. Scoreboard Rendering
D. TIPS Request for Proposal
E. Electro-Mech Scoreboard Company TIPS Contract
Attachment A

RESOLUTION NO. 25 -037

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VICTORVILLE,

ACCEPTING A DONATION OF FUNDS FROM BENEFIT EVERYONE, ASSIST

RECREATION AND SPORTS FOR THE PURCHASE OF TWELVE NEW

SCORERBOARDS AND AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR 2024-2025

WHEREAS, the non -profit organization, Benefit Everyone, Assist Recreation & Sports (B.E.A.R.S.) has agreed to donate funding in an amount not-to-exceed $137,275.75 for the purchase of twelve (12) new scoreboards to be installed at various city parks; and

WHEREAS, the City Manager of the City of Victorville did heretofore submit to the City Council an estimate of the expenditures and revenues of the City departments and offices, together with a proposed budget for the fiscal year 2024-2025; and

WHEREAS, copies of said budget were prepared and distributed to the City Council, approved by the City Council prior to June 30, 2024 and have been available for the inspection by the public in the office of the City Clerk of the City of Victorville; and WHEREAS, after preparation of the budget, a need to amend the budget is being recommended to the Council for approval; and
WHEREAS, the City Manager or his designee will provide all necessary justification for the budget amendment as an attachment to this resolution or in the associated City Council agenda report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The recitals set forth above are true and correct and are hereby incorporated in their entirety as part of this Resolution by this reference.

SECTION 2. The City of Victorville is authorized to accept a donation from B.E.A.R.S. for this purchase in an amount not-to-exceed $137,275.75.

SECTION 3. That the annual budget for the fiscal year 2024- 2025 for the City of Victorville be hereby amended to reflect a change in the amounts and associated accounts listed below and as described in the corresponding Agenda Item.

Account Amount Adjusted
1056050 47410 (Revenue) $18,475.75
1056050 55070 81074 (Expense) $18,475.75

SECTION 4. That copies of such amended budget, certified by the City Clerk, shall be filed with the auditors of the City of Victorville and in the office of the City Clerk for public inspection and certified copies thereof shall be made available for use by City departments, offices and subsidiary districts of the City.

SECTION 5. This Resolution shall take effect immediately upon its adoption.

Attachment B

February 19, 2025 Quote Date:
0081831 Quote Number:

Page 1 of 5 ends

3/20/2025 13.31094 Rev.

City of Victorville
14343 Civic Drive
Victorville , CA 92395
City of Victorville
14343 Civic Drive
Victorville , CA 92395
CAVICTOR2 NET 30 DAYS 6/20/2025 Kelly Lombard
319-40-1160 LX1160, BASEBALL, 10FT X 7FT 1 8,440.00 8,440.00 HOOK PARK FIELD 1 Center: 8 ft. 6.5 in.

Digit Color RED DIGITS
NAVY BLUE PAINT Face Color
WHITE CAPTIONS Caption Color
WHITE STRIPING Stripe Color
CUSTOM POST SPACING Post Spacing
Console Type Guest on Left, Home on Right, MP Console
Scorelink Embedded Wireless Communication Type
ETN UPGRADE, 9X32, RED Team Name Type
318-60-0024 ID PANEL, 2FT TALL, EXT 1 720.00 720.00
Width 10 Feet Wide
Top Location
332-40-4000 SL-400 WIRELESS SYSTEM 1 900.00 900.00
Wireless Type SL-400 EMBEDDED RX EMBEDDED TX
544-10-4825 CARRYING CASE, CONSOLE 1 160.00 160.00
319-40-1160 LX1160, BASEBALL, 10FT X 7FT 1 8,440.00 8,440.00 HOOK PARK FIELD 2 Center: 8 ft. 5 in.

Page 2 of 5 ends

3/20/2025 13.31094 Rev.
318-60-0024 ID PANEL, 2FT TALL, EXT 1 720.00 720.00
Width 10 Feet Wide
Top Location
332-40-4000 SL-400 WIRELESS SYSTEM 1 900.00 900.00
Wireless Type SL-400 EMBEDDED RX EMBEDDED TX
544-10-4825 CARRYING CASE, CONSOLE 1 160.00 160.00
319-40-1160 LX1160, BASEBALL, 10FT X 7FT 1 8,440.00 8,440.00 HOOK PARK FIELD 4 Center: 7 ft. 11.5 in.

Digit Color RED DIGITS
NAVY BLUE PAINT Face Color
WHITE CAPTIONS Caption Color
WHITE STRIPING Stripe Color
CUSTOM POST SPACING Post Spacing
Console Type Guest on Left, Home on Right, MP Console
Scorelink Embedded Wireless Communication Type
ETN UPGRADE, 9X32, RED Team Name Type
318-60-0024 ID PANEL, 2FT TALL, EXT 1 720.00 720.00
Width 10 Feet Wide
Top Location
332-40-4000 SL-400 WIRELESS SYSTEM 1 900.00 900.00
Wireless Type SL-400 EMBEDDED RX EMBEDDED TX
544-10-4825 CARRYING CASE, CONSOLE 1 160.00 160.00
Continued
February 19, 2025 Quote Date:
0081831 Quote Number:

Page 3 of 5 ends

3/20/2025 13.31094 Rev.
319-40-1160 LX1160, BASEBALL, 10FT X 7FT 1 8,440.00 8,440.00 LIBERTY PARK FIELD 2 Center: 8 ft.

Digit Color RED DIGITS
NAVY BLUE PAINT Face Color
WHITE CAPTIONS Caption Color
WHITE STRIPING Stripe Color
CUSTOM POST SPACING Post Spacing
Console Type Guest on Left, Home on Right, MP Console
Scorelink Embedded Wireless Communication Type
ETN UPGRADE, 9X32, RED Team Name Type
318-60-0024 ID PANEL, 2FT TALL, EXT 1 720.00 720.00
Width 10 Feet Wide
Top Location
332-40-4000 SL-400 WIRELESS SYSTEM 1 900.00 900.00
Wireless Type SL-400 EMBEDDED RX EMBEDDED TX
544-10-4825 CARRYING CASE, CONSOLE 1 160.00 160.00
319-40-1070 LX1070, BASEBALL, 16FT X 5FT 1 9,120.00 9,120.00 CENTER STREET PARK FIELD 1 Center: 9 ft. 10.5 in.

Digit Color RED DIGITS
NAVY BLUE PAINT Face Color
WHITE CAPTIONS Caption Color
WHITE STRIPING Stripe Color
CUSTOM POST SPACING Post Spacing
Console Type Guest on Left, Home on Right, MP Console
Scorelink Embedded Wireless Communication Type
ETN UPGRADE, 9X56, RED Team Name Type
318-60-0024 ID PANEL, 2FT TALL, EXT 1 1,152.00 1,152.00 Width 16 Feet Wide
Top Location
332-40-4000 SL-400 WIRELESS SYSTEM 1 900.00 900.00
Wireless Type SL-400 EMBEDDED RX EMBEDDED TX
544-10-4825 CARRYING CASE, CONSOLE 1 160.00 160.00
319-40-1070 LX1070, BASEBALL, 16FT X 5FT 1 9,120.00 9,120.00 CENTER STREET PARK FIELD 2 Center: 10 ft. 7.5 in.

Digit Color RED DIGITS
NAVY BLUE PAINT Face Color
WHITE CAPTIONS Caption Color
WHITE STRIPING Stripe Color
CUSTOM POST SPACING Post Spacing
Console Type Guest on Left, Home on Right, MP Console
Scorelink Embedded Wireless Communication Type
ETN UPGRADE, 9X56, RED Team Name Type
318-60-0024 ID PANEL, 2FT TALL, EXT 1 1,152.00 1,152.00 Width 16 Feet Wide
Top Location
332-40-4000 SL-400 WIRELESS SYSTEM 1 900.00 900.00
Wireless Type SL-400 EMBEDDED RX EMBEDDED TX
544-10-4825 CARRYING CASE, CONSOLE 1 160.00 160.00
319-40-1070 LX1070, BASEBALL, 16FT X 5FT 1 9,120.00 9,120.00 MOJAVE VISTA PARK FIELD 1 Center: 10 ft.

February 19, 2025 Quote Date:
0081831 Quote Number:

Page 5 of 5 ends

3/20/2025 13.31094 Rev.

Standard Terms and Conditions
Payment Terms:

Upon acceptance of this proposal, unless another pa yment schedule is agreed upon in writing, the follo wing Standard Payment Terms shall be applicable:

If Contract includes installation If Contract is supply only (no Installation) 50% Down payment 50% Down payment
40% Due prior to shipping 50% Due prior to shipping
10% Due upon completion of the installation

Installation
Unless otherwise, specifically indicated on the att ached quotation and/or indicated on the attached installation responsibility checklist, this proposal does not include the following materials and/or services:
-Stamped Engineered Drawings
-Additional Structure Dictated by Stamped Drawings
-Providing Conduit/Raceways
-Electrical Disconnect or Distribution Equipment
-Licensing or Permitting
Exclusions
-State & Local Taxes
-Providing Electrical Service to Location
-Installation of Foundations
-Unloading or Storing of Scoreboards
-Inside Delivery of Scoreboards
In the event that Electro-Mech Scoreboard Co. is un der contract to perform all of, or a specified port ion of the installation of the scoreboard, signage, and/or equipment outlined in t he attached quotation, unless otherwise stated the proposal does NOT include:
stamped engineered drawings or costs associated wit h the addition of structure or footings dictated/re quired by engineered drawings, auguring/digging of footings, supply, pouring or fi nishing of concrete, rebar cages for footing reinfo rcement, metal fabrication for base plates or structure, costs associated with the amen dment of unsuitable soils (including but not limite d to encountering water/water table, rock removal, backfilling of voids created b y rock removal, sandy or silty soil, etc.), removal of excavated materials, or additional return trips due to circumstances not directly cont rolled by Electro-Mech Scoreboard Co. ( e.g. improper power provided, inclement weather, restricted access to the site, etc.)

Assumptions
In the event that Electro-Mech Scoreboard Co. is un der contract to perform all of, or a specified port ion of the installation of the scoreboard, signage, and/or equipment outlined in t he attached quotation, unless otherwise stated it will be the responsibility of the Owner/Purchaser to ensure the following criteria is met: Electro-Mech will have unobstructed access to the site/location during normal business hours (this access will include entrancewa ys large enough to accommodate the size boom trucks , cranes, and/or lifts as required to perform the scope of work), a clear, un obstructed radius of 50 foot (minimum) around the s coreboard location for the duration of the installation, manufacturer’s requir ed power at the location prior to installation, acc ess to power disconnect/breaker(s) for the scoreboard circuit(s), the Owner/Purchaser will be responsible for having a licensed electrici an make final power termination.

Deviance
If the scoreboard delivery or installation encounte rs any instance that requires deviation from the ag reed upon scope of work and/or pricing, the project may be stopped or delayed unti l a mutually agreed upon solution is negotiated bet ween the Owner and Electro- Mech Scoreboard Co.

Acceptance
The undersigned declares that they have authority t o enter into agreement on behalf of the Customer, a nd acknowledges & agrees to the above stated Terms & Conditions for the attache d quotation. Further it is acknowledged that any ch anges to the agreed upon scope of work that affects pricing must be in writing and will be the responsibility of the Customer. Verbal agreements, changes, or discussion related to pricing or scope of work changes will not be valid.

Attachment C

Attachment D

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“Connecting Members and Vendors Together”

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The Pittsburg Gazette | Thursday, September 1, 2022 • PAGE 7 LEGAL

NOTICE OF FINDING OF NO SIGNFICANT IMPACT AND

NOTICE OF INTENT TO REQUEST RELEASE OF FUNDS
These notices shall satisfy two separate but related procedural requirements for activities to be undertaken by the City of Pittsburg.

REQUEST FOR RELEASE OF FUNDS
On or about September 19, 2022 the City of Pittsburg will submit a request to the Texas Department of Agriculture for the release of Community Develop- ment Block Grant Program funds under Section 104 of Title I of the Housing and Community Development Act of 1974, as amended, to undertake a project known as sidewalk reconstruction and accessibility improvements on Rusk Street and Compress Street, under Contract# CDM21-0135 for the purpose replacing deteriorated and non-ADA compliant sidewalks resulting in hazard- ous pedestrian traffic. Contractor shall reconstruct and install approximately 890 linear feet of concrete sidewalk, 414 linear feet curb and gutter, 17 ADA ramps, install 14 streetlights including conduit, wiring and electrical service panel, reconstruct concrete drives, related pavement repairs, and all associ- ated appurtenances. Project will also include all associated administration and engineering services, for an estimated cost of $350,000.00 in HUD funds and $52,500.00 in non-HUD funds. The project shall take place on Rusk Street from the corner of Fulton to City Hall and on Compress from the Corner of Church Street to the alley.

FINDING OF NO SIGNIFICANT IMPACT
The City of Pittsburg has determined that the project will have no significant impact on the human environment. Therefore, an Environmental Impact Statement under the National Environmental Policy Act of 1969 (NEPA) is not required.

An Environmental Review Record (ERR) that documents the environmental de- terminations for this project is on file at 200 Rusk Street, Pittsburg, Texas 75686 and may be examined or copied 8:30 a.m. to 4:30 p.m.

PUBLIC COMMENTS
Any individual, group, or agency may submit written comments on the ERR to the Mayor at [email protected]. All comments received by Sep- tember 16, 2022 will be considered by the City of Pittsburg prior to authorizing submission of a request for release of funds.

Comments should specify which Notice they are addressing.

ENVIRONMENTAL CERTIFICATION
The City of Pittsburg certifies to the State of Texas that David Abernathy in his capacity as Mayor consents to accept the jurisdiction of the Federal Courts if an action is brought to enforce responsibilities in relation to the environmental review process and that these responsibilities have been satisfied. The State’s approval of the certification satisfies its responsibilities under NEPA and related laws and authorities and allows the City of Pittsburg to use Program funds.

OBJECTIONS TO RELEASE OF FUNDS
The State will accept objections to its release of fund and the City of Pittsburg’s certification for a period of fifteen days following the anticipated submission date or its actual receipt of the request (whichever is later) only if they are on one of the following bases: (a) the certification was not executed by the Certifying Officer of the City of Pittsburg (b) the City of Pittsburg has omitted a step or failed to make a decision or finding required by HUD regulations at 24 CFR part 58; (c) the grant recipient or other participants in the development process have committed funds, incurred costs or undertaken activities not authorized by 24 CFR Part 58 before approval of a release of funds by the State; or (d) another Federal agency acting pursuant to 40 CFR Part 1504 has submit- ted a written finding that the project is unsatisfactory from the standpoint of environmental quality. Objections must be prepared and submitted in accor- dance with the required procedures (24 CFR Part 58, Sec. 58.76) and shall be addressed to Texas Department of Agriculture at CDBG_EnvReview@TexasAg- riculture.gov or PO Box 12847, Austin, Texas 78711. Potential objectors should contact the State to verify the actual last day of the objection period.

David Abernathy, Mayor

AVISO DE HALLAZGO SIN IMPACTO SIGNIFICATIVO Y
AVISO DE INTENCIÓN DE SOLICITAR LIBERACIÓN DE FONDOS
Estos avisos deberán satisfacer dos requisitos de procedimiento separados pero relacionados para las actividades que llevará a cabo la ciudad de Pittsburg.

SOLICITUD DE LIBERACIÓN DE FONDOS
El 19 de septiembre de 2022 o alrededor de esa fecha, la ciudad de Pittsburg presentará una solicitud al Departamento de Agricultura de Texas para la lib- eración de los fondos del Programa de Subsidios en Bloque para el Desarrollo Comunitario en virtud de la Sección 104 del Título I de la Ley de Vivienda y De- sarrollo Comunitario de 1974, según enmendada, para emprender un proyecto conocido como reconstrucción de aceras y mejoras de accesibilidad en Rusk Street y Compress Street, bajo el Contrato # CDM21-0135 con el propósito de reemplazar aceras deterioradas y que no cumplen con ADA que resultan en un tráfico peatonal peligroso. El contratista reconstruirá e instalará aproxima- damente 890 pies lineales de acera de concreto, 414 pies lineales de bordillo y cuneta, 17 rampas ADA, instalará 14 farolas que incluyen conductos, cableado y panel de servicio eléctrico, reconstruirá los accesos de concreto, las repara- ciones de pavimento relacionadas y todos los accesorios asociados. El proyecto también incluirá todos los servicios de ingeniería y administración asociados, por un costo estimado de $350,000.00 en fondos de HUD y $52,500.00 en fondos que no son de HUD. El proyecto se llevará a cabo en Rusk Street desde la esquina de Fulton hasta el Ayuntamiento y en Compress desde la esquina de Church Street hasta el callejón.

HALLAZGO SIN IMPACTO SIGNIFICATIVO
La ciudad de Pittsburg ha determinado que el proyecto no tendrá un impacto significativo en el entorno humano. Por lo tanto, no se requiere una Declara- ción de Impacto Ambiental bajo la Ley Nacional de Política Ambiental de 1969 (NEPA).

Un Registro de revisión ambiental (ERR) que documenta las determinaciones ambientales para este proyecto está archivado en 200 Rusk Street, Pittsburg, Texas 75686 y se puede examinar o copiar de 8:30 a. m. a 4:30 p. m.

COMENTARIOS PÚBLICOS
Cualquier individuo, grupo o agencia puede enviar comentarios por escrito so- bre la ERR al alcalde a [email protected]. Todos los comentarios recibidos antes del 16 de septiembre de 2022 serán considerados por la ciudad de Pittsburg antes de autorizar la presentación de una solicitud de liberación de fondos.

Los comentarios deben especificar a qué Aviso se dirigen.

CERTIFICACIÓN AMBIENTAL
La Ciudad de Pittsburg certifica al Estado de Texas que David Abernathy, en su calidad de Alcalde, acepta aceptar la jurisdicción de los Tribunales Federales si se inicia una acción para hacer cumplir las responsabilidades en relación con el proceso de revisión ambiental y que estas responsabilidades han sido satis- fechas. La aprobación de la certificación por parte del Estado cumple con sus responsabilidades conforme a la NEPA y las leyes y autoridades relacionadas, y permite que la Ciudad de Pittsburg use los fondos del Programa.

OBJECIONES A LA LIBERACIÓN DE FONDOS
El Estado aceptará objeciones a la liberación de fondos y la certificación de la Ciudad de Pittsburg por un período de quince días a partir de la fecha de presentación anticipada o la recepción real de la solicitud (lo que ocurra más tarde) solo si se basan en una de las siguientes bases: (a) la certificación no fue ejecutada por el Oficial Certificador de la Ciudad de Pittsburg (b) la Ciudad de Pittsburg ha omitido un paso o no ha tomado una decisión o hallazgo requeri- do por las reglamentaciones de HUD en 24 CFR parte 58; (c) el beneficiario de la subvención u otros participantes en el proceso de desarrollo han comprometi- do fondos, incurrido en costos o realizado actividades no autorizadas por 24 CFR Parte 58 antes de la aprobación de una liberación de fondos por parte del Estado; o (d) otra agencia federal que actúa de conformidad con 40 CFR Parte 1504 ha presentado una conclusión por escrito de que el proyecto no es satis- factorio desde el punto de vista de la calidad ambiental. Las objeciones deben prepararse y presentarse de acuerdo con los procedimientos requeridos (24 CFR Parte 58, Sec. 58.76) y deben dirigirse al Departamento de Agricultura de Texas a [email protected] o PO Box 12847, Austin, Texas 78711. Los posibles objetores deben comunicarse con el Estado para verificar el último día real del período de objeción.

David Abernathy, Alcalde

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Classifieds

PUBLIC HEARING

PLANNING AND ZONING COMMISSION
NOTICE IS HEREBY GIVEN The City of
Pittsburg has received an application
for consideration requesting a Re-
plat for one track into two for the
property below:

Property Description:

LOT 02 PT, 3-6 BLK 32 CITY OF
PITTSBURG DBA: BROOKSHIRES PP
ON P1039, 6.72 acres
Known as PID 20559 102 N Greer,
Pittsburg TX 75686
Re-Plat(subdivide) one lot 6.72 acres
into two lots – Lot 1 as 6.329 acres –
Lot 2 as .391 acres
Property Owners: BROOKSHIRE

GROCERY COMPANY
The Planning and Zoning
Commission of the City of Pittsburg
will hold a Public Hearing on
September 12 at 10:00am, located at
City Hall, 200 Rusk Street, Pittsburg,
Texas to consider all Planning and
Zoning requests.

The City of Pittsburg City Council will
hold a Public Hearing on September
12, 2022 at 4:00pm, Located at 200
Rusk Street, Pittsburg, Texas, to
consider all Planning and Zoning
requests.

The Interlocal Purchasing System
(TIPS) has posted procurement solic-
itations at www.tips-usa.com for the
following categories:
220904 Retail Electric Power (Texas Only)
Proposals are due and will be opened
on October 21, 2022 at 3:00 pm local
time. Call 866-839-8477 for problems
with website or questions.

Notice of Fund Availability
Camp County, using the repayment
of previous RECD loans, has funds
available to make economic develop-
ment loans to start-up or expanding
businesses. These loans are made at
below market interest rates. Anyone
interested in learning more about this
business opportunity should contact
the Camp County Judges office.

NOTICE TO CREDITORS
Notice is hereby given that original Letters of
Independent Administration for the Estate of
LINDEN RICHARD ATER , Deceased, were issued
on August 22, 2022, under Docket No. P-22-10305,
pending in the County Court of Camp County, Texas,
to: VIRGINIA LOUISE ATER.

Claims may be presented in care of the attorney for
the Estate addressed as follows:

Representative,
Estate of Linden Richard Ater, Deceased
c/o Ramsey R. Strube
114 College Street
Pittsburg, Texas 75686
All persons having claims against this Estate which
is currently being administered are required to
present them within the time and in the manner
prescribed by law.

DATED this 25th day of August, 2022.

By:

RAMSEY R. STRUBE
Attorney for Applicant
State Bar No. 24060677
114 College Street
Pittsburg, Texas 75686
903-856-6615
Fax No. 903-856-7234
[email protected]
The Interlocal Purchasing System
(TIPS) has posted procurement solic-
itations at www.tips-usa.com for the
following categories:
220901 Scoreboards and Services (2Part
with JOC)
220902 Grounds Maintenance Goods &
Services (includes Turf Maintenance but
not Installation)
220903 Goods, Supplies and Services for
Facility and Site ADA Compliance (non-pub-
lic work Construction only)
Proposals are due and will be opened
on October 21, 2022 at 3:00 pm local
time. Call 866-839-8477 for problems
with website or questions.

NOTICE TO ALL PERSONS HAVING

CLAIMS AGAINST THE ESTATE OF
HOMER LEE PORTER, JR.

Notice is hereby given that original
Letters of Testamentary for the Estate
of HOMER LEE PORTER, JR. , were issued
on August 22, 2022, in Cause No.

P-22-10304, which is pending in the
Probate Court of Camp County, Texas,
to ELIZABETH ANN (PORTER) HOBBS .

All persons having claims against the
Estate of the said HOMER LEE PORTER,
JR., deceased, are hereby required to
present them within the time and in
the manner prescribed by law to:

Kerry Wootten
Russell & Wootten, P .C.

P .O. Box 1135
Mount Pleasant, TX 75455
DATED this the 26th day of August,
2022.

Kerry Wootten, Attorney
RUSSELL & WOOTTEN, P .C.

P . O. Box 1135
Mount Pleasant, Texas 75456-1135
Phone (903) 572-3653
State Bar No. 21993600
www.CampCountyNow.com
To advertise your
GARAGE
SALE
call 903-856-6629

SA Y YOU SAW IT IN

THE PITTSBURG GAZETTE

CLASSIFIEDS

“Connecting Members and Vendors Together”

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ͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲ

The Pittsburg Gazette | Thursday, September 1, 2022 • PAGE 7 LEGAL

NOTICE OF FINDING OF NO SIGNFICANT IMPACT AND

NOTICE OF INTENT TO REQUEST RELEASE OF FUNDS
These notices shall satisfy two separate but related procedural requirements for activities to be undertaken by the City of Pittsburg.

Comments should specify which Notice they are addressing.

David Abernathy, Mayor

Los comentarios deben especificar a qué Aviso se dirigen.

David Abernathy, Alcalde

AD RATE
$9
20 words
each additional
word 25¢
PAYMENTS:

Cash • Check • Credit Card
NE Texas
CAMP • TITUS • MORRIS
POWERED BY: The Pittsburg Gazette • Mount Pleasant Tribune • The Steel Country Bee 903-856-6629
Call to place your ad!
PAYMENTS:

Classifieds

PUBLIC HEARING

PLANNING AND ZONING COMMISSION
NOTICE IS HEREBY GIVEN The City of
Pittsburg has received an application
for consideration requesting a Re-
plat for one track into two for the
property below:

Property Description:

The City of Pittsburg City Council will
hold a Public Hearing on September
12, 2022 at 4:00pm, Located at 200
Rusk Street, Pittsburg, Texas, to
consider all Planning and Zoning
requests.

Claims may be presented in care of the attorney for
the Estate addressed as follows:

DATED this 25th day of August, 2022.

By:

NOTICE TO ALL PERSONS HAVING

CLAIMS AGAINST THE ESTATE OF
HOMER LEE PORTER, JR.

Notice is hereby given that original
Letters of Testamentary for the Estate
of HOMER LEE PORTER, JR. , were issued
on August 22, 2022, in Cause No.

P-22-10304, which is pending in the
Probate Court of Camp County, Texas,
to ELIZABETH ANN (PORTER) HOBBS .

All persons having claims against the
Estate of the said HOMER LEE PORTER,
JR., deceased, are hereby required to
present them within the time and in
the manner prescribed by law to:

Kerry Wootten
Russell & Wootten, P .C.

P .O. Box 1135
Mount Pleasant, TX 75455
DATED this the 26th day of August,
2022.

Kerry Wootten, Attorney
RUSSELL & WOOTTEN, P .C.

P . O. Box 1135
Mount Pleasant, Texas 75456-1135
Phone (903) 572-3653
State Bar No. 21993600
www.CampCountyNow.com
To advertise your
GARAGE
SALE
call 903-856-6629

SA Y YOU SAW IT IN

THE PITTSBURG GAZETTE

CLASSIFIEDS
The Pittsburg Gazette | Thursday, September 8, 2022 • PAGE 7

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POWERED BY: The Pittsburg Gazette • Mount Pleasant Tribune • The Steel Country Bee 903-856-6629
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Classifieds
Garage Sale
Friday and Satur-
day, September
9 &10, 2285 CR
1330.Downsizing,
Lot’s of ladies
clothes, Shoes
and boots 6 1/2
to 7. Little bit of
everything

GARAGE SALES
PUZZLE SOLUTIONS FROM PAGE 6
NOTICE IS HEREBY GIVEN The City of
Pittsburg has received an application
for consideration requesting a Re-
plat from eleven tracts into seven
tracts for the property below:

Property Description:

LOT 1-5, 12 BLK H CARPENTER
HEIGHTS LOTS 6-10 BLK C, 2.8684
acres known as Property ID 17980
201 Parkview, Pittsburg TX, 75686
Re-Plat(subdivide) eleven tracts into
seven:

Lots 6 – 10 remain the same. Lot 1,
Lot 2, Lot 3, Lot 4, Lot 5 and Lot 12 for
a total of 1.55 acres into 2 lots - Lot 1
.57 acres and Lot 2 .98 acres.

Property Owners: JUAN ANTONIO

AND IRMA ZAMBRANO
The Planning and Zoning Commis-
sion of the City of Pittsburg will hold
a Public Hearing on September 21,
2022 at 4:00pm, located at City Hall,
200 Rusk Street, Pittsburg, Texas, to
consider all Planning and Zoning
requests.

The City of Pittsburg City council will
hold a Public Hearing on October 3,
2022 at 4:00pm, Located at 200 Rusk
Street, Pittsburg, Texas, to consider all
Planning and Zoning requests.

J&D Lawn Service
Mowing
Weedeating
Edging
Call Jim
903-855-7550

PUBLIC NOTICE
AT&T Mobility, LLC, is proposing to
modify telecommunications equip-
ment at an approximate height of
160 feet on an existing 179-foot
water tank located at 100 Fulton
Street, Pittsburg, Camp County, Texas
(N32°59’36.7”; W94°58’0”). AT&T
Mobility, LLC invites comments from
any interested party on the impact
the proposed undertaking may have
on any districts, sites, buildings,
structures, or objects significant in
American history, archaeology, engi-
neering, or culture that are listed or
determined eligible for listing in the
National Register of Historic Places.

Comments may be sent to Envi-
ronmental Corporation of America,
ATTN: Annamarie Howell, 1375
Union Hill Industrial Court, Suite A,
Alpharetta, GA 30004 or via email to
[email protected]. Ms. How-
ell can be reached at (770) 667-2040
x 405 during normal business hours.

Comments must be received within
30 days of the date of this notice. 22-
002898 DMG
Williams on a Mission Estate & Real Estate
* ONLINE & LIVE Auction * *
For more Information: 903-632-5458
903-439-9013 • 903-219-7170
srsauction.com [email protected]
Conducted by SRS Auction Services TAL # 17652
LIKE our Facebook Page SRS Auctions
875 FM 1254 Mineola, TX 75773
Bidding OPENS: Friday, September 9th @ 12pm
Preview: Saturday, September 17th during Live Auction of this Farm & Ranch portion
Bidding CLOSES: Monday, September 19th @ 6pm
SRS Auction Services has been commissioned by the Williams family to liquidate the contents of their property & offer it all at auction, including the property! They have built it all from the ground up, raised their children & enjoyed their life here to the fullest. Now, they are ready to move on to help others through missions & serve wherever the Lord leads them.

ONLINE Portion Includes an Unbelievable Piece of Real Estate, Household Items, 1994 Ford Mustang, 2007 GMC Denali, 195? Plymouth Musical Instruments, Plus Yard & Porch Items!_____________________________________________ LIVE part of this estate auction will include All Equipment, Tractors, Trailers, Contents of Shop, ATV’s, Hunting items, Guns, Saddles, Tack & Vehicles Plus So Much MORE!
Saturday, September 17th @ 9:45am
Go to our website srsauction.com for Photos & More Info! Small Taxing Unit Notice
The City of Rocky Mound will
hold a meeting at 12:00 PM on
September 15, 2022 at Rocky
Mound City Hall, 16 CR 2222,
Pittsburg, TX 75686 to consider
adopting a proposed tax rate
for the tax year 2022. The pro-
posed tax rate is .50 per $100
of value.

The proposed tax rate would
increase total taxes in the City
of Rocky Mound by 43.66%.

The Interlocal Purchasing System
(TIPS) has posted procurement solic-
itations at www.tips-usa.com for the
following categories:
220901 Scoreboards and Services (2Part
with JOC)
220902 Grounds Maintenance Goods &
Services (includes Turf Maintenance but
not Installation)
220903 Goods, Supplies and Services for
Facility and Site ADA Compliance (non-pub-
lic work Construction only)
Proposals are due and will be opened
on October 21, 2022 at 3:00 pm local
time. Call 866-839-8477 for problems
with website or questions.

Walker Creek Village
22 PR 54607
Pittsburg, TX 75686
903-855-0311
Now accepting
applications
• Multi-Family Affordable
Housing
• 2, 3, & 4 Bedroom
Apartments
• CH/A
• Patio
• Appliances
• W/D connections
• On-Site Laundry
• Community Room
• Social Services
2I¿FH2SHQ:HHNGD\V
Equal Housing Handicap
Opportunity Accessible

FOR RENT
H & S House
Leveling; Foun-
dation repair,
25 yrs. exp. free
est. 903-784-
1849 or 903-
782-4347.

SERVICES

HELP WANTED
Experienced Welders/Fabricators
needed immediately.

Fast paced production environment.

Weekly pay. Call Texas Pride Trailers at
936-348-7555 opt 7

AUCTIONSLEGAL
Advertise
Your
Business
Call Today!
856-6629
in
The Pittsburg
Gazette
Classifieds!
To advertise your
GARAGE
SALE
call 903-856-6629
C

MAGAZINE
NETX

MAGAZIZINNE
M
A
G
A
ZZ
II
NN
E

ROSSROADS
A magazine
about people,
places,
and
happenings
in Northeast
T exas.

Find us online at
www.NETXcrossroads.com

“Connecting Members and Vendors Together”

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E07(78)
.= 70(-207
19%:(2=3 1(1
p
in The Times-Picayune/The
New Or leans Ad vo cate in Or ဨ
leans Parish for seven (7)
days from Mon day, Au gust
22, 2022 through Fri day, Au ဨ
gust 26, 2022 as well as
Wednes day, Au gust 31, 2022
through Thurs day, Sep tem ber
1, 2022.

The draft EA and draft FONSI
are avail able for re view at the
fol low ing lo ca tions dur ing
busi ness hours:
· Cap i tal Pro jects Ad min is ဨ
tra tion – City Hall, 1300 Per ဨ
dido St, Of fice 6E15, New
Or leans, LA 70112
· New Or leans Pub lic Li brary
- Main Li brary, 219 Loy ola
Ave, New Or leans, LA 70112
· Al giers Re gional Li brary,
3014 Hol i day Dr, New Or ဨ
leans, LA 70131
· East New Or leans Re gional
Li brary, 5641 Read Blvd,
New Or leans, LA 70127
· Nor man Mayer Li brary,
3001 Gen tilly Blvd, New Or ဨ
leans, LA 70122
· Nora Navra Li brary, 1902 St
Bernard Ave, New Or leans,
LA 70116
· Rosa F. Keller Li brary &
Com mu nity Cen ter, 4300 S
Broad St, New Or leans, LA
70125
· Robert E. Smith Li brary,
6301 Canal Blvd, New Or ဨ
leans, LA 70124
The draft EA and draft FONSI
can also be viewed and down ဨ
loaded from FEMA’s web site
at http:// www. fema. gov/
resource- document- library.

The ap pen dices for this doc u ဨ
ment are not ac ces si ble for in ဨ
di vid u als with any dis abil ity.

Please con tact Ms. Rachelle
Jones, City of New Or leans -
Cap i tal Pro jects Ad min is tra ဨ
tion, by phone at (504) 658-
8676 or by email at rachelle.
jones@ nola. gov should a per ဨ
son with a dis abil ity re quire
ac cess.

A 30-day com ment pe riod
will begin on Sep tem ber 1,
2022 and con clude on Sep ဨ
tem ber 30, 2022 at 4:00 p.m.

CDT. Writ ten com ments may
be mailed to: DE PART MENT
OF HOME LAND SE CU ဨ
RITY-FEMA EHP - “OJC
Med ical and Men tal Health
Ser vices Build ing – Phase
III”, 1500 Main Street, Baton
Rouge, LA 70802. Com ments
may also be emailed to fema-
liro-ehp-pa@ fema. dhs. gov
or faxed to (504) 658-8652. I
f
no sub stan tive com ments are
re ceived, the draft EA and as ဨ
so ci ated draft FONSI will be ဨ
come final.

All other ques tions re gard ing
dis as ter as sis tance should be
di rected to FEMA’s Helpline
at 1-800-621-3362 or visit
www. Dis aste rAss ista nce. gov
91939-1718-AUG 31-SEP 1-
2T
Did Not V ote: None
Ab sent: None
With 12 yeas, 0 nays, 0 ab ဨ
stains, 0 not vot ing, and 0 ab ဨ
sent, the mo tion was adopted.

NATASHA REID 6016
CLAY TON ST, LOT 33

CINQUE MANO - COUN CIL
DIS TRICT 7 - COLE
The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above con dem na tion
pro ceed ing was in order at
this time. No in ter ested cit i ဨ
zens spoke ei ther for or
against the pro posed con dem ဨ
na tion pro ceed ing. A mo tion
was made by Ms. Adams and
sec onded by Ms. Cole man to
defer the pro posed con dem ဨ
na tion pro ceed ing to the
coun cil meet ing on No vem ဨ
ber 9, 2022. A Yea and Nay
vote was called for and re ဨ
sulted as fol lows:

Yeas: Adams, Amoroso,
Banks, Cole, Cole man, Dunn
Jr., Gaudet, Hud son, Hurst,
Moak, Noel, Racca
Nays: None
Ab stains: None
Did Not V ote: None
Ab sent: None
With 12 yeas, 0 nays, 0 ab ဨ
stains, 0 not vot ing, and 0 ab ဨ
sent, the mo tion was adopted.

LINDA HAM RICK ELLIS,

JOHN DA VID ELLIS, AND
THE ES TATE OF CHRISTO ဨ

PHER ROBERT ELLIS
10067 EL CAMINO A V ဨ

ENUE (HOUSE & REAR
SHED), LOT 39 VILLA DEL

REY PARK SUB DI VI SION
(1ST FIL ING) - COUN CIL
DIS TRICT 6 - DUNN JR.

The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above con dem na tion
pro ceed ing was in order at
this time. No in ter ested cit i ဨ
zens spoke ei ther for or
against the pro posed con dem ဨ
na tion pro ceed ing. A mo tion
was made by Ms. Adams and
sec onded by Ms. Cole man to
defer the pro posed con dem ဨ
na tion pro ceed ing to the
coun cil meet ing on No vem ဨ
ber 9, 2022. A Yea and Nay
vote was called for and re ဨ
sulted as fol lows:

FLCH, LLC 2323 N. FLAN ဨ

NERY ROAD (HOUSE,

CAMPER, TRAIL ERS, &

VE HI CLES), LOT E,
SQUARE 5 NONE O'NEAL,

JAMES BRUNO TRACT

SUB DI VI SION - COUN CIL
DIS TRICT 6 - DUNN JR.

GARY M. MCIN NIS &

CAROL RAMOS MCIN NIS
lo cated at 1545 Duchess Dr.
(House, Rear Shop, Gazebo
and Fish Pond), Lot 25, Wind ဨ
sor Place Sub di vi sion Sec tion
1, Baton Rouge,
Louisiana
1116 1.

GENE THOMAS LEWIS

AND LYNNE AB BOTT
LEWIS lo cated at 15877
Anti etam Ave. (House and
Side Garage), Lot 287,
Shenan doah Es tates Sub di vi ဨ
sion, 2nd Fil ing, Part 1, Baton
Rouge, Louisiana
11117.

MATTHEW J. CAN NON
5226 DON NIE ST., LOT 30
LUTSCHG - COUN CIL DIS ဨ
TRICT 1 – NOEL
The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above con dem na tion
pro ceed ing was in order at
this time. No in ter ested cit i ဨ
zens spoke ei ther for or
against the pro posed con dem ဨ
na tion pro ceed ing. A mo tion
was made by Ms. Adams and
sec onded by Ms. Cole man to
defer the pro posed con dem ဨ
na tion pro ceed ing to the
coun cil meet ing on Sep tem ဨ
ber 14, 2022. A Yea and Nay
vote was called for and re ဨ
sulted as fol lows:

RICKY GLENN RUN NELS,

THE ES TATE OF ANNA

YOUNG RUN NELS AND

THE ES TATE OF JAMES
RAY RUN NELS lo cated at
7777 Comite Dr. (House and
Rear Barn), Lot A-1, (Sec 51
T5S R1E) ED Wind ham
Tract, Baton Rouge,
Louisiana
11118.

WANDA GRA HAM MOOR ဨ
MAN 9025 RED BUD ST.,
LOT 201 BROAD MOOR
SUB DI VI SION 3RD FIL ING
- COUN CIL DIS TRICT 6 -
DUNN JR.

EFCU FI NAN CIAL CREDIT
UNION 917 N 29TH ST
(HOUSE AND REAR
APART MENT WITH AD ဨ
DRESS 917-A), LOT 12, SQ.
14 SUB URB ABRAM SON

SUB DI VI SION - COUN CIL
DIS TRICT 7 – COLE
The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above con dem na tion
pro ceed ing was in order at
this time. No in ter ested cit i ဨ
zens spoke ei ther for or
against the pro posed con dem ဨ
na tion pro ceed ing. A mo tion
was made by Ms. Adams and
sec onded by Ms. Cole man to
delete the pro posed con dem ဨ
na tion pro ceed ing. A Yea and
Nay vote was called for and
re sulted as fol lows:

AMERIKIN SER VICE EN ဨ
TER PRISE, INC. 7120
POINT A VERY CT., LOT 25
LAGNIAPPE SQUARE SUB ဨ
DI VI SION - COUN CIL DIS ဨ
TRICT 9 – HUD SON
The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above con dem na tion
pro ceed ing was in order at
this time. No in ter ested cit i ဨ
zens spoke ei ther for or
against the pro posed con dem ဨ
na tion pro ceed ing. A mo tion
was made by Ms. Adams and
sec onded by Ms. Cole man to
delete the pro posed con dem ဨ
na tion pro ceed ing. A Yea and
Nay vote was called for and
re sulted as fol lows:

EU GENE GAY GOR DON

AND GOLDA EASLEY
GOR DON lo cated at 2035
Plank Rd. (House & Rear
Shed), Lot 14, Sq. 8, Sub urb
Istrouma Sub di vi sion, Baton
Rouge, Louisiana
11119.

DURL IN GRAM lo cated at
1245 Con ven tion St, (House,
Aban doned Ve hi cles, and
Rear Shed), Lot 8 PT (East ½
of Lot 8), Sq. 12 or 104,
Hickey, Dun can, and Mather
Town Sub di vi sion, Baton
Rouge, Louisiana 11120.

DURL IN GRAM lo cated at
1241 Con ven tion St, (House,
Aban doned Ve hi cles, and
Rear Shed), Lot 8 PT (West ½
of Lot 8), Sq. 12 or 104,
Hickey, Dun can, and Mather
Town Sub di vi sion, Baton
Rouge, Louisiana
11121.

CEDAR CREST-SOUTH ဨ

MOOR RECRE ATION
ASSOC., INC lo cated at
10225 Pa tri cia Dr., .48 Acre
Being TR. “A-1”, Being the
re main ing Port. of the fol low ဨ
ing TR. after the re moval PT.
for Pa tri cia Dr.: TR. A, South ဨ
moor Sub di vi sion, Baton
Rouge, Louisiana 11122.

PUB LIC HEAR ING / MEET ဨ
ING
RES O LU TION 56449

A RES O LU TION BY THE

MAYOR-PRES I DENT OF

THE CITY OF BATON

ROUGE AND THE PARISH

OF EAST BATON ROUGE,

AND THE MEM BERS OF

THE MET RO POL I TAN

COUN CIL OF EAST BATON
ROUGE PARISH, DE CLAR ဨ

ING EAST BATON ROUGE

PARISH A PUR PLE HEART
PARISH.

The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above res o lu tion was
in order at this time. No in ter ဨ
ested cit i zens spoke ei ther for
or against the pro posed res o ဨ
lu tion. A mo tion was made by
Ms. Amoroso and sec onded
by Mr. Hud son to adopt the
pro posed res o lu tion. A Yea
and Nay vote was called for
and re sulted as fol lows:

RES O LU TION 56450
A RES O LU TION AP PROV ဨ

ING THE IS SUANCE, SALE

AND DE LIV ERY OF THE

NOT TO EX CEED
$9,000,000 REV ENUE
BONDS, SE RIES 2022, OF
THE ST. GEORGE FIRE

PRO TEC TION DIS TRICT
NO. 2 OF THE PARISH OF

EAST BATON ROUGE,
STATE OF LOUISIANA;
AND OTHER MAT TERS RE ဨ
LAT ING THERETO.

The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above res o lu tion was
in order at this time. No in ter ဨ
ested cit i zens spoke ei ther for
or against the pro posed res o ဨ
lu tion. A mo tion was made by
Mr. Hud son and sec onded by
Ms. Adams to adopt the pro ဨ
posed res o lu tion. A Yea and
Nay vote was called for and
re sulted as fol lows:

RES O LU TION 56451
A RES O LU TION AP PROV ဨ

ING THE CALL ING OF AN
ELEC TION BY THE ST.

GEORGE FIRE PRO TEC ဨ
TION DIS TRICT NO. 2,

PARISH OF EAST BATON

ROUGE, STATE OF
LOUISIANA, ON DE CEM ဨ
BER 10, 2022 FOR THE
PUR POSE OF AU THO RIZ ဨ
ING THE LEVY AND COL ဨ
LEC TION OF A 4.00 MILLS

AD V AL OREM TAX FOR
DE VEL OP MENT, OP ER A ဨ
TION, AND MAIN TE ဨ
NANCE OF THE FIRE PRO ဨ

TEC TION FA CIL I TIES,
EQUIP MENT AND PER ဨ
SON NEL OF THE FIRE DIS ဨ

TRICT FOR A PE RIOD OF
TEN (10) YEARS.

The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above res o lu tion was
in order at this time. No in ter ဨ
ested cit i zens spoke ei ther for
or against the pro posed res o ဨ
lu tion. A mo tion was made by
Mr. Hud son and sec onded by
Ms. Adams to adopt the pro ဨ
posed res o lu tion. A Yea and
Nay vote was called for and
re sulted as fol lows:

RES O LU TION 56452
AMEND ING THE 2022 AN ဨ
NUAL OP ER AT ING BUD ဨ
GET SO AS TO AP PRO PRI ဨ
ATE $48,397,775 OF THE

PRO CEEDS FROM THE
LOCAL FIS CAL RE COV ဨ

ERY FUNDS THROUGH

THE AMER I CAN RES CUE
PLAN ACT (ARPA) TO PRO ဨ
VIDE FUND ING AS DE ဨ
SCRIBED IN THE RE ဨ
QUEST FOR BUD GET SUP ဨ
PLE MENT 8898.

The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above res o lu tion was
in order at this time. An in ter ဨ
ested cit i zen speak ing in op ဨ
po si tion of the pro posed res o ဨ
lu tion was Rev. Alexis An der ဨ
son. An in ter ested cit i zen
sub mit ting an emailed com ဨ
ment against the pro posed
res o lu tion was Phillip Lil ဨ
lard. A mo tion was made by
Ms. Cole man and sec onded
by Mr. Dunn Jr. to adopt the
pro posed res o lu tion. A Yea
and Nay vote was called for
and re sulted as fol lows:

OR DI NANCE 18597
AMEND THE 2022 PAY
PLAN FOR THE CLAS SI ဨ

FIED, UN CLAS SI FIED,
NON-CLAS SI FIED, CON ဨ

TRACT, FIRE, AND PO LICE

EM PLOY EES OF THE CITY

OF BATON ROUGE AND

PARISH OF EAST BATON
ROUGE, ADOPTED BY OR ဨ
DI NANCE #18373, DATED
DE CEM BER 7, 2021, SO AS
TO MAKE THE FOL LOW ဨ

ING CHANGES EF FEC TIVE
SEP TEM BER 10, 2022.

REG U LAR CLAS SI FIED

AND UN CLAS SI FIED

CIVIL SER VICE PAY PLAN
IN CREASE (5%): ALL
CLAS SI FIED AND UN ဨ
CLAS SI FIED CIVIL SER ဨ

VICE CLAS SI FI CA TIONS
(5% ACROSS-THE-BOARD
IN CREASE FOR ALL CLAS ဨ
SI FIED AND UN CLAS SI ဨ
FIED EM PLOY EES; PAY
PLAN AT TACHED). MU ဨ

NIC I PAL FIRE PAY PLAN
IN CREASE (5%): ALL MU ဨ
NIC I PAL FIRE CLAS SI FI ဨ
CA TIONS (5% ACROSS-

THE-BOARD IN CREASE
FOR THE EN TIRE MU NIC I ဨ
PAL FIRE PAY PLAN; PAY
PLAN AT TACHED). MU ဨ

NIC I PAL PO LICE PAY
PLAN IN CREASE (7%):

ALL MU NIC I PAL PO LICE
CLAS SI FI CA TIONS (7%
ACROSS-THE-BOARD IN ဨ

CREASE FOR THE EN TIRE

MU NIC I PAL PO LICE PAY
PLAN; PAY PLAN AT ဨ
TACHED). PAY GRADE
TRUN CA TION: MU NIC I ဨ

PAL PO LICE PAY PLAN,

PO LICE OF FI CER, JOB
CODE 5005, PAY GRADE
3090, FROM STEP 2
($34,987) TO STEP 5
($40,906 IN CLUDES 7% IN ဨ
CREASE).

The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above or di nance was in
order at this time. In ter ested
cit i zens speak ing in favor o
f
the pro posed or di nance were
Bran don O'Neal, Jen nifer
Car wile, Fred Raiford, Chie f
Mur phy Paul, and Mayor-
Pres i dent Sharon We ston
Broome. An in ter ested cit i ဨ
zen sub mit ting an emailed
com ment in op po si tion to the
pro posed or di nance was
Phillip Lil lard. A mo tion was
made by Mr. Hud son and sec ဨ
onded by Ms. Amoroso to
adopt the pro posed or di ဨ
nance. A Yea and Nay vote
was called for and re sulted as
fol lows:

RES O LU TION 56453
AU THO RIZ ING AN IN ဨ

CREASE IN THE AN NUAL

COM PEN SA TION OF THE

CITY JUDGES OF BATON

ROUGE CITY COURT SO

THAT THEIR OVER ALL

SALARY IS NOT MORE

THAN THE SALARY OF

THE EAST BATON ROUGE

PARISH DIS TRICT JUDGES

IN AC COR DANCE WITH
OR DI NANCE 16612,
ADOPTED AU GUST 9,
2017, AND SEC TION 11.04
OF THE PLAN OF GOV ဨ
ERN MENT. THIS IN ဨ
CREASE SHALL BE EF FEC ဨ
TIVE AU GUST 13, 2022.

Cole man to adopt the pro ဨ
posed res o lu tion. A Yea and
Nay vote was called for and
re sulted as fol lows:

RES O LU TION 56454

CON SID ER ING THE ITEP
AP PLI CA TION FROM IN ဨ

TER NA TIONAL MEZZO
TECH NOLO GIES, INC.

THAT WAS AP PROVED BY
THE BOARD OF COM ဨ

MERCE AND IN DUS TRY
ON JUNE 22, 2022 (TAX EX ဨ

EMP TION AP PLI CA TION
#20210001-ITE -
$582,471.00).

A mo tion was made by Mr.

Noel and sec onded by Ms.

Cole man to adopt the pro ဨ
posed res o lu tion. A "Yea" and
"Nay" vote was called for and
re sulted as fol lows:

Yeas: Adams, Amoroso, Cole,
Cole man, Dunn Jr., Gaudet,
Hud son, Hurst, Moak, Noel,
Racca
Nays: None
Ab stains: None
Did Not V ote: None
Ab sent: Banks
With 11 yeas, 0 nays, 0 ab ဨ
stains, 0 not vot ing, and 1 ab ဨ
sent, the mo tion was adopted.

RES O LU TION 56455

GRANT ING A SALES TAX

RE BATE ES TI MATED AT,

BUT NO MORE THAN
$51,300 TO AS SO CI ATED
GRO CERS, INC. LO CATED
AT 8600 & 8686 ANSELMO
LANE. THIS PRO JECT

WILL CRE ATE TWELVE
NEW, FULL TIME JOBS.

THIS AP PLI CA TION IS RE ဨ

FERRED BY LOUISIANA
ECO NOMIC DE VEL OP ဨ

MENT EN TER PRISE ZONE

PRO GRAM TO THE CITY

OF BATON ROUGE AS EZ
AP PLI CA TION #20190514-

EZ FOR THE IN TENT OF

STIM U LAT ING NEW, FULL

TIME JOB CRE ATION IN

DES IG NATED AREAS OF
THE PARISH.

The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above or di nance was in
order at this time. No in ter ဨ
ested cit i zens spoke ei ther for
or against the pro posed or di ဨ
nance. A mo tion was made by
Mr. Moak and sec onded by
Mr. Gaudet to adopt the pro ဨ
posed or di nance. A Yea and
Nay vote was called for and
re sulted as fol lows:

RES O LU TION 56456

AU THO RIZ ING THE

MAYOR-PRES I DENT, ON

BE HALF OF THE BATON
ROUGE PO LICE DE PART ဨ

MENT, TO AC CEPT A

GRANT AWARD FROM THE

LOUISIANA HIGH WAY

SAFETY COM MIS SION
(LHSC) IN THE AMOUNT
OF $691,974.80 SET TO
BEGIN OC TO BER 1, 2022

THROUGH SEP TEM BER
30, 2023. THE GRANT PRO ဨ

GRAM AL LOWS THE

BATON ROUGE PO LICE
DE PART MENT TO PAR TIC ဨ
I PATE IN OVER TIME EN ဨ
FORCE MENT OF SPEED ဨ

ING, DWI, SEAT BELT,
RAIL ROAD AND UN DER ဨ
AGE DRINK ING. THIS IS A

CON TIN U A TION GRANT

WITH NO MATCH ING
FUNDS.

The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above res o lu tion was
in order at this time. No in ter ဨ
ested cit i zens spoke ei ther for
or against the pro posed res o ဨ
lu tion. A mo tion was made by
Ms. Adams and sec onded by
Ms. Racca to adopt the pro ဨ
posed res o lu tion. A Yea and
Nay vote was called for and
re sulted as fol lows:

Yeas: Adams, Amoroso, Cole,
Cole man, Dunn Jr., Gaudet,
Hud son, Hurst, Moak, Racca
Nays: None
Ab stains: None
Did Not V ote: None
Ab sent: Banks, Noel
With 10 yeas, 0 nays, 0 ab ဨ
stains, 0 not vot ing, and 2 ab ဨ
sent, the mo tion was adopted.

RES O LU TION 56457

AU THO RIZ ING THE

MAYOR-PRES I DENT, ON

BE HALF OF THE BATON
ROUGE PO LICE DE PART ဨ

MENT, TO ENTER INTO A
PRO FES SIONAL SER ဨ

VICES CON TRACT WITH
SOUTH ERN UNI VER ဨ
SITY/CEN TER FOR SO ဨ

CIAL RE SEARCH FOR

DATA COL LEC TION AND

EV AL U A TION SER VICES
UNDER THE FY 2020 JUS ဨ

TICE MEN TAL HEALTH
COL LAB O RA TION PRO ဨ
GRAM GRANT NOT TO EX ဨ
CEED $134,851.00.

The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above res o lu tion was
in order at this time. No in ter ဨ
ested cit i zens spoke ei ther for
or against the pro posed res o ဨ
lu tion. A mo tion was made by
Ms. Cole man and sec onded
by Ms. Adams to adopt the
pro posed res o lu tion. A Yea
and Nay vote was called for
and re sulted as fol lows:

Yeas: Adams, Amoroso, Cole,
Cole man, Dunn Jr., Gaudet,
Hud son, Hurst, Moak, Racca
Nays: None
Ab stains: None
Did Not V ote: None
Ab sent: Banks, Noel
With 10
yeas , 0 na ys, 0 ab ဨ

PUB LIC NO TICE
- - -

EAST BATON ROUGE

PARISH GOV ERN MENT

AD JU DI CATED PROP
ဨ
ERTY SALE AD VER TISE ဨ
MENT
BY VIRTUE OF THE AU ဨ

THOR ITY VESTED IN ME

BY THE CON STI TU TION

AND THE LA WS OF THE

STATE OF LOUISIANA, I

WILL SELL, AT CIVIC
ဨ
SOURCE.COM, WITHIN

THE LEGAL HOURS FOR

JU DI CIAL SALES BE GIN
ဨ
NING AT 8:00 O'CLOCK
A.M ON THE 7th DAY OF
SEP TEM BER, 2022 AND

CON TIN U ING UNTIL

SAID SALES ARE COM
ဨ
PLETED, TITLE TO IM ဨ

MOV ABLE PROP ERTY

ON WHICH TAXES WERE

AD JU DI CATED TO THE

EAST BATON ROUGE

PARISH GOV ERN MENT,

TO EN FORCE COL LEC
ဨ
TION OF TAXES. THE
NAMES OF SAID DELIN ဨ

QUENT TAX DEBTORS

AND THE LEGAL DE
ဨ

SCRIP TION FOR EACH

OF THE PROP ER TIES TO

BE OF FERED FOR SALE
ARE AS FOL LOWS:

W ASH ING TON, LEE E. &

TERRI CAIN
5141 JEF FER SON A VE,
BATON ROUGE, LA 70806

TAXES OWED ARE WITH A

CER TAIN LOT OF

GROUND, TO GETHER

WITH ALL BUILD INGS

AND IM PROVE MENTS

THEREON, AND ALL THE
RIGHTS, WAYS AND PRIV ဨ
I LEGES, SERVI TUDES, AP ဨ
PUR TE NANCES AND AD ဨ
V AN TAGES THERETO BE ဨ

LONG ING OR IN ANY WISE
AP PER TAIN ING, SIT U ဨ

ATED IN THE PARISH OF

EAST BATON ROUGE,

STATE OF LOUISIANA, IN

THAT SUB DI VI SION
KNOWN AS EAST FAIR ဨ
FIELDS, AND DES IG ဨ

NATED ON THE OF FI CIAL

MAP THEREOF AS LOT
NUM BER FIF TEEN (15),
SQUARE NINE (9), SAID

EAST FAIR FIELDS
004-4030-2

ON THE DAY OF SALE I

WILL SELL THE PROP
ဨ

ERTY TO THE HIGH EST
BID DER. THE SALE WILL

BE WITH OUT AP PRAISE
ဨ

MENT, FOR CASH OR
OTHER PAY MENT METH ဨ

ODS AC CEPT ABLE TO

THE TAX COL LEC TOR,

IN LEGAL TEN DER

MONEY OF THE UNITED

STATES, AND A NON-

W AR RANTY CASH SALE

CER TIFI CATE SHALL BE

IS SUED TO THE PUR
ဨ
CHASER FOR THE PROP ဨ
ERTY.
1223 Sept. 1 1t

PUB LIC NO TICE
- - -

MET RO POL I TAN

COUN CIL

GREATER BATON ROUGE

AIR PORT AU THOR ITY
EAST BATON ROUGE SEW ဨ

ER AGE COM MIS SION
CAPI TOL IM PROVE ဨ

MENTS DIS TRICT

CITY OF BATON ROUGE

AND PARISH OF EAST

BATON ROUGE
Wednes day, Au gust 10, 2022
4:00 PM
The Met ro pol i tan Coun cil o f
the Parish of East Baton
Rouge and the City of Baton
Rouge con vened in reg u lar
ses sion on Wednes day, Au ဨ
gust 10, 2022 at 4:00 PM, in
the Coun cil Cham bers of the
Gov ern men tal Build ing,
Room 348, Baton Rouge,
Louisiana.

The Meet ing was called to
order by the Pre sid ing Of fi cer
and the fol low ing mem bers
were pre sent:

Pre sent: Adams, Amoroso,
Banks, Cole, Cole man, Dunn
Jr., Gaudet, Hud son, Hurst,
Moak, Noel, Racca
Ab sent: None

CON DEM NA TIONS

MOSES MILES, LEONARD
FOS TER JR., DALE L.

JACK SON, TRA VIS FOS ဨ

TER, DE MONTE FOS TER &
JUANITA CARTER lo cated
at 3250 Dal ton St., Lot 20,
Square B, Craw ford Ad di tion
Sub di vi sion, Baton Rouge,
Louisiana 11114.

CHRISTO PHER MAR TIN
ODOM 2267 PERKINS

LANE (HOUSE AND OPEN
SWIM MING POOL), LOT 3
PERKINS LANE SUB DI VI ဨ
SION - COUN CIL DIS ဨ
TRICT 12 - RACCA
The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above con dem na tion
pro ceed ing was in order at
this time. No in ter ested cit i ဨ
zens spoke ei ther for or
against the pro posed con dem ဨ
na tion pro ceed ing. A mo tion
was made by Ms. Adams and
sec onded by Ms. Cole man to
defer the pro posed con dem ဨ
na tion pro ceed ing to the
coun cil meet ing on Oc to ber
12, 2022. A Yea and Nay vote
was called for and re sulted as
fol lows:

KDH GROUP, LLC 2513
YAZOO STREET, LOT 30,
SQUARE 5 V AL LEY PARK

SUB DI VI SION - COUN CIL
DIS TRICT 12 - RACCA
The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above con dem na tion
pro ceed ing was in order at
this time. No in ter ested cit i ဨ
zens spoke ei ther for or
against the pro posed con dem ဨ
na tion pro ceed ing. A mo tion
was made by Ms. Adams and
sec onded by Ms. Cole man to
delete the pro posed con dem ဨ
na tion pro ceed ing. A Yea and
Nay vote was called for and
re sulted as fol lows:

PAUL WAG NER 1885
GAMWICH RD (AT ဨ
TACHED CAR PORT/STOR ဨ
AGE), LOT 49 THE SHIRE -
COUN CIL DIS TRICT 3 -
GAUDET
The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above con dem na tion
pro ceed ing was in order at
this time. No in ter ested cit i ဨ
zens spoke ei ther for or
against the pro posed con dem ဨ
na tion pro ceed ing. A mo tion
was made by Ms. Adams and
sec onded by Ms. Cole man to
delete the pro posed con dem ဨ
na tion pro ceed ing. A Yea and
Nay vote was called for and
re sulted as fol lows:

THE KNOX LIV ING TRUST
lo cated at 4025 Fair woods
Dr., Lot 182, East Day ton
Sub di vi sion, Baton Rouge,
Louisiana 11115.

DORIS ANN GAY MON 3014
FUL TON ST, LOT 8, SQ. 9
PROGRESS PARK - COUN ဨ
CIL DIS TRICT 7 - COLE
The Pre sid ing Of fi cer an ဨ
nounced that a pub lic hear ing
on the above con dem na tion
pro ceed ing was in order at
this time. No in ter ested cit i ဨ
zens spoke ei ther for or
against the pro posed con dem ဨ
na tion pro ceed ing. A mo tion
was made by Ms. Adams and
sec onded by Ms. Cole man to
defer the pro posed con dem ဨ
na tion pro ceed ing to the
coun cil meet ing on No vem ဨ
ber 9, 2022. A Yea and Nay
vote was called for and re ဨ
sulted as fol lows:

Yeas: Adams, Amoroso,
Banks, Cole, Cole man, Dunn
Jr., Gaudet, Hud son, Hurst,
Moak, Noel, Racca
Nays: None
Ab stains: None

PUB LIC NO TICE
- - -

FEMA PUB LIC NO TICE

OF A V AIL ABIL ITY FOR
THE DRAFT EN VI RON ဨ

MEN TAL AS SESS MENT

AND DRAFT FIND ING OF
NO SIG NIF I CANT IM ဨ
PACT

CITY OF NEW OR LEANS
OR LEANS JUS TICE CEN ဨ
TER MED ICAL AND MEN ဨ

TAL HEALTH SER VICES
BUILD ING – PHASE III

OR LEANS PARISH,

LOUISIANA
In ter ested par ties are hereby
no ti fied that the Fed eral
Emer gency Man age ment
Agency (FEMA) has pre ဨ
pared a Draft En vi ron men tal
As sess ment (EA) and a Draft
Find ing of No Sig nif i cant Im ဨ
pact (FONSI) in com pli ance
with the Na tional En vi ron ဨ
men tal Pol icy Act (NEPA).

The pur pose of the draft EA is
to as sess the ef fects on the
human and nat ural en vi ron ဨ
ment from the pro posed Or ဨ
leans Jus tice Cen ter (OJC)
Med ical and Men tal Health
Ser vices Build ing (FEMA-
1603-DR-LA) signed by
Pres i dent George W. Bush on
Au gust 29, 2005.

FEMA has de ter mined that
the Louisiana Gov er nor’s Of ဨ
fice of Home land Se cu rity
and Emer gency Pre pared ness
(GOHSEP) and the City o
f
New Or leans (CNO) are el i gi ဨ
ble to re ceive FEMA Pub lic
As sis tance (PA) fund ing.

GOHSEP and CNO have sub ဨ
mit ted a com bined re quest for
FEMA fund ing, re ferred to as
the OJC Med ical and Men tal
Health Ser vices Build ing.

FEMA is ad min is ter ing this
as sis tance pur suant to the
Robert T. Stafford Dis as ter
Re lief and Emer gency As sis ဨ
tance Act (Stafford Act), PL
93-288, as amended. Sec tion
406 of the Stafford Act au tho ဨ
rizes FEMA’s PA Pro gram to
re pair, re store, and re place
state and local gov ern ment
fa cil i ties dam aged as a re sult
of the de clared event, which
can in clude new con struc ဨ
tion.

The need for this ac tion is to
con struct a new build ing at
the Or leans Jus tice Cen ter
(OJC), as mas sive flood ing
as so ci ated with Hur ri cane
Ka t rina se verely dam aged the
phys i cal fa cil i ties of the OJC
com plex. Dam age to phys i cal
fa cil i ties, as well as the sig ဨ
nif i cant re duc tion in fi nan ဨ
cial and human re sources
avail able in and around New
Or leans in the post-Ka t rina
era, con tin ues to im pact the
OJC’s abil ity to pro vide ad e ဨ
quate in take, as sess ment,
treat ment, and mon i tor ing o
f
the phys i cal, men tal, and
med ical health needs of in car ဨ
cer ated per sons. Under the
pro posed pre ferred al ter na ဨ
tive, FEMA would pro vide
fund ing for CNO to con struct
a new Med ical and Men tal
Health Ser vices Build ing, re ဨ
ferred to as Phase III. This al ဨ
ter na tive in cludes a per ma ဨ
nent eighty-nine (89) bed fa ဨ
cil ity to house the in car cer ဨ
ated male and fe male pop u la ဨ
tion with acute and sub-acute
men tal health con di tions, as
well as an in fir mary, a fam ily
vis i ta tion fa cil ity, an in car ဨ
cer ated pop u la tion-at tor ney
vis i ta tion cen ter, a laun dry,
and a pedes trian sky bridge.

In ac cor dance with NEPA, the
Coun cil on En vi ron men tal
Qual ity (CEQ) reg u la tions
im ple ment ing NEPA (40
Code of Fed eral Reg u la tions
(CFR) Parts 1500–1508),
FEMA’s In struc tion 108-1-1
for im ple ment ing NEPA, the
Na tional His toric Preser va ဨ
tion Act, Ex ec u tive Order
11988, Ex ec u tive Order
11990, and 44 CFR Part 9, a
Draft EA was writ ten to eval ဨ
u ate the po ten tial im pacts o
f
the pro posed ac tion and al ter ဨ
na tives on the human and nat ဨ
ural en vi ron ment. The draft
EA eval u ates Al ter na tive 1
(No Ac tion Al ter na tive), Al ဨ
ter na tive 2 (Mul ti ple ren o va ဨ
tion al ter na tives within the
ex ist ing OJC build ings), and
Al ter na tive 3, the Pre ferred
Ac tion Al ter na tive (Phase
III). The draft FONSI is
FEMA’s find ing that the Pre ဨ
ferred Ac tion Al ter na tive
would not have a sig nif i cant
ef fect on the human and nat ဨ
ural en vi ron ment.

This pub lic no tice will run in
the jour nal of record for the
State of Louisiana, The Ad vo ဨ
cate, for seven (7) days from
Mon day, Au gust 22, 2022
through Fri day, Au gust 26,
2022 and Wednes day, Au gust
31, 2022 through Thurs day,
Se
p tem ber 1, 2022. It will run
38% /,& 12 7,&(

The In ter local Pur chas ing
Sys tem (TIPS) has posted
pro cure ment so lic i ta tions at
www. tips- usa. com for the
fol low ing cat e gories:

Score boards and Ser ဨ
vices (2Part with JOC)

Grounds Main te ဨ
nance Goods & Ser vices (in ဨ
cludes Turf Main te nance but
not In stal la tion)

Goods, Sup plies and
Ser vices for Fa cil ity and Site
ADA Com pli ance (non-pub ဨ
lic work Con struc tion only)
Pro pos als are due and will be
opened on 2F WR EHU
DW
SP local time. Call
866-839-8477 for prob lems
with web site or ques tions.
1243 Sept 1, 8 2t

PUB LIC NO TICE
- - -
VOUCHER # 22-09366
BIDS TO BE OPENED:
09/08/22

NO TICE TO BID DERS
Elec tronic or sealed bids will
be re ceived by the City o f
Baton Rouge and Parish o f
East Baton Rouge, Pur chas ဨ
ing Di vi sion, City Hall Build ဨ
ing, Room 826, 222 Saint
Louis Street, 8th Floor, Baton
Rouge, La. until 11:00 A.M.,
Sep tem ber 8, 2022 for the
fol low ing:

M9366 FIREARMS
Bids shall be re ceived elec ဨ
tron i cally via www. bid ex ဨ
press. com or on the so lic i ta ဨ
tion bid forms fur nished by
the City of Baton Rouge and
Parish of East Baton Rouge.

Elec tronic bids for the so lic i ဨ
ta tion will be down loaded by
the City of Baton Rouge and
Parish of East Baton Rouge,
Pur chas ing Di vi sion. Elec ဨ
tronic bids must be sub mit ted
through www. bid ex press.
com prior to the bid ding dead ဨ
line. Be gin ning as soon as
fea si ble after the bid clos ing
time all elec tronic bids will
be down loaded and pub licly
read aloud along with all
paper bids re ceived, if any, in
Room 806 im me di ately after
the 11:00 a.m. bid clos ing.

Bid ders or their au tho rized
rep re sen ta tives are in vited to
be pre sent.

Note: The City-Parish has
elected to use LaPAC, the
state's on line elec tronic bid
post ing and no ti fi ca tion sys ဨ
tem, in ad di tion to its stan ဨ
dard means of ad ver tis ing
this re quire ment. This In vi ta ဨ
tion to Bid is avail able in
elec tronic form at the LaPAC
web site https:// www cf prd.
doa. louisiana. gov/ osp/ lapac/
dsp Bid. cfm? sea rch=dep artm
ent& term=102.

Bids, amend ments to bids or
re quest for with drawal o
f
bids re ceived after time spec ဨ
i fied for bid open ings shall
not be con sid ered for any
cause what so ever.

In quiries will be re ceived up
until 5 pm on Sep tem ber 2,
2022
Full in for ma tion may be ob ဨ
tained upon re quest from the
above ad dress or by tele phon ဨ
ing Dex ter Stew art at (225)
389-3259, Ext. 3260, or via
email: dsstew art@ brla. gov.

Any ven dor who would like to
lis ten to the open ing of this
bid can ac cess the fol low ing
link, at the date and time o f
this bid open ing:

Join by phone
+1-408-418-9388 United
States Toll
Ac cess code: 263 373 080
(fol lowed by the # but ton)
Al ter nate num bers to call i
f
num ber above is not avail ဨ
able, which may occur due to
net work traf fic (use the same
38% /,& 12 7,&(

The Sec re tary of the
Louisiana De part ment o f
Wildlife and Fish eries as Ad ဨ
min is tra tor of the Louisiana
Nat ural and Scenic Rivers
Sys tem is cur rently con sid er ဨ
ing the ap pli ca tion of Janet
Demp ster for a per mit to an ဨ
chor a house boat on Bayou
des Alle mands. The de ci sion
to grant or deny this per mit in
the pub lic in ter est will be
based on an eval u a tion of the
prob a ble im pacts of the pro ဨ
posed ac tiv ity on Bayou des
Alle mands.

Copies of the ap pli ca tion can
be re viewed by the pub lic at
the LDWF main of fice, Room
432, 2000 Quail Drive, Baton
Rouge, LA and at the Dis trict
Of fice near est the pro posed
ac tiv ity. The pub lic is in vited
to com ment on this per mit re ဨ
quest for a pe riod of forty-
five (45) days. Re sponses
should con vey sound rea son ဨ
ing for or against the pro posal
and be mailed to: LDWF
Scenic Rivers Pro gram,
PO
Box 98000 Baton Rouge, LA
70898-9000.
1654 Sept. 1 1t

PUB LIC NO TICE
- - -
No tice of Data Breach
On or about Feb ru ary 26,
2022, the Louisiana Pub lic
Fa cil i ties Au thor ity (LPFA)
was the tar get of a ran ဨ
somware at tack by un known
per sons. Our in ves ti ga tion in ဨ
di cates the at tack may have
gone on over a pe riod o f
weeks and the at tack ers may
have gained ac cess to per son ဨ
ally iden ti fi able in for ma tion
of some of our cus tomers, in ဨ
clud ing but not lim ited to cus ဨ
tomer names and bank ing fi ဨ
nan cial data as well as em ဨ
ployee per sonal in for ma tion
such as so cial se cu rity num ဨ
bers, ad dresses, dates o f
birth, dri ver’s li cense num ဨ
bers, emails, pass words, and
wage in for ma tion. The

PUB LIC NO TICE
***

PUB LIC NO TICE OF

RE QUEST FOR AC TION

BE FORE THE

LOUISIANA PI LOTAGE

FEE COM MIS SION

RIVER PORT PI LOTS
FOR

THE PORT OF

NEW OR LEANS,

DULY OR GA NIZED AS

THE CRES CENT RIVER
PORT PI LOTS’
AS SO CI A TION, INC.,

EX PARTE
DOCKET NO. P22-004
**********
In Re: Re quest for Im ple ဨ
men ta tion of Tar iff Sur ဨ
charge for Nec es sary Cap i ဨ
tal Ex pen di tures and Re ဨ
lated Re lief Pur suant to La.

R.S. 34:1122.
**********
Rouge)
Thurs day, Au gust 18, 2022
Thurs day, Au gust 25, 2022
Thurs day, Sep tem ber 1,
2022
89965-aug 18-25-sep 1-3t

RE QUEST FOR AC TION

ON BE HALF OF

CRES CENT RIVER PORT
PI LOTS’ AS SO CI A TION,
INC.

Name and Ad dress of
Party Mak ing Fil ing:

Cres cent River Port
Pi lots’ As so ci a tion, Inc.
2640 Ridge lake Drive
Metairie, Louisiana
70002
Name, Ad dress, E-Mail
Ad dress and Tele phone
Num ber of At tor ney for
Party Mak ing Fil ing:

Nathan G. Hunt work
Walt Green
Collin Buis son

PHELPS DUN BAR LLP
365 Canal Street,
Suite 2000
New Or leans, Louisiana
70130
Phone: (504) 584-9203
Fac sim ile: (504) 568-9130
nathan. huntwork@ phelps.
com
walt. green@ phelps. com
collin. buisson@ phelps. com
State ment of
Ac tion Sought:

Pe ti tioner, the Cres cent River
Port Pi lots’ As so ci a tion, Inc.
(“CRPPA”), pur suant to La.

R.S. 34:1122, re quests that
the Louisiana Pi lotage Fee
Com mis sion (“LPFC”) take
the fol low ing ac tions:
(1) Con sider and im ple ment a
sur charge for a ten year pe ဨ
riod in the ap prox i mate
amount of $95.20 per ship per
in bound/out bound turn, sub ဨ
ject to an nual true-up, to re ဨ
cover the costs and ex penses
in curred by CRPPA to con ဨ
struct two ad di tional pur ဨ
pose-built pilot boats to im ဨ
prove safety, ef fi ciency and
re li a bil ity of pi lotage ser ဨ
vice; and
(2) Any fur ther ac tion nec es ဨ
sary to au tho rize and im ple ဨ
ment the re quested re lief.

Date by Which a Party Who
LPFA’s ed u ca tion di vi sion,
the Louisiana Ed u ca tion
Loan Au thor ity (Lela) , also
stores lim ited stu dent loan
data on the LPFA sys tem
servers, which may hold per ဨ
sonal in for ma tion for bor row ဨ
ers, in clud ing, but not lim ited
to, names, so cial se cu rity
num bers, phys i cal and email
ad dresses, phone num bers,
and loan bal ance in for ma ဨ
tion.

We have re ported this at tack
to the ap pro pri ate State o
f
Louisiana en ti ties and U.S.
fed eral level and col lab o rated
with them to in ves ti gate this
at tack. We are con fi dent the
at tack has been stopped and
the at tacker’s ac cess has been
closed.

You can con tact Mar tin Walke
at
walke@ lpfa. com for LPFA
in quiries and Tri cia Dubroc at
dubroc@ lela. org for Lela in ဨ
quiries or if you have any
ques tions.
85447-jul 18-sept 2-46t
Ac cess Code, fol lowed by the
# but ton):

United States Toll (Boston)
+1-617-315-0704
United States Toll (Chicago)
+1-312-535-8110
United States Toll (Dal las)
+1-469-210-7159
United States Toll (Den ver)
+1-720-650-7664
United States Toll (Jack ဨ
sonville) +1-904-900-2303
United States Toll (Los An ge ဨ
les) +1-213-306-3065
This link will pro vide you
with live audio ac cess to this
bid open ing. The link will be
live at the noted bid open ing
time for the date of bid open ဨ
ing. All other terms & con di ဨ
tions re main un changed.
91078-aug 25-sep 1-2t
De sires to Par tic i pate in
the Pro ceed ing Must File
No tice of In ter ven tion,
Protest or Sup port with
the Ad min is tra tor:

Sep tem ber 26, 2022
1512 Sept. 1 1t

PUB LIC NO TICE
- - -

PUB LIC NO TICE
ST. CHARLES PARISH
2022 PRO FES SIONAL

SER VICES

RE QUEST FOR

QUAL I FI CA TIONS
St. Charles Parish is is su ing a
Re quest for Qual i fi ca tions
(RFQs) from in di vid u als
and/or firms in ter ested in pro ဨ
vid ing ser vices in the fol low ဨ
ing cat e gories:

Potable Water
Sewer/Waste water
The min i mum re quire ments
for se lec tion shall be as fol ဨ
lows:

1. The firm must have a min i ဨ
mum of 5 years of ex pe ri ence
in pro vid ing the pro fes sional
ser vices for each cat e gory in
which they wish to qual ify.

2. The firm must hold all li ဨ
censes nec es sary to legally
pro vide the re lated ser vices
in the State of Louisiana.

3. The lead Pro fes sional for
each cat e gory must be a li ဨ
censed Pro fes sional in that
area with a min i mum of 10
years of ex pe ri ence in the cat ဨ
e gory in which he/she will be
the per son in re spon si ble
charge.

4. For each clas si fi ca tion in
which the firm re quests to be
qual i fied, ex am ples of 3 to 5
pro jects com pleted by the
firm in the local area should
be pro vided.

5. In ad di tion to the lead Pro ဨ
fes sional, re sumes for any
key staff who will be re spon ဨ
si ble for the work should be
pro vided.

For fur ther in for ma tion,
please con tact Miles B. Bing ဨ
ham, Di rec tor of Pub lic
Works/Waste water at (985)
331-2624. All ap pro pri ate
forms (Sub mit tal In struc tions
and the Ques tion naire Doc u ဨ
ment) can be ob tained from
the St. Charles Parish Web ဨ
site or from the St. Charles
Parish Pub lic Works/Waste ဨ
water Of fice at 100 River
Oaks Drive, De stre han, LA
70047.

The of fice hours for the St.

Charles Parish De part ment o
f
Pub lic Works/Waste water are
7:30 AM to 4:30 PM on Mon ဨ
day through Thurs day and
7:30 AM to 12:00 Noon on
Fri day.

In ter ested firms must sub mit
one (1) marked orig i nal, one
(1) copy, and an elec tronic
scanned PDF file (on ei ther
DVD or USB thumb drive) o
f
their sub mit tal to the St.

Charles Parish Pub lic Works/
Waste water Of fice no later
than 10:00 AM on Fri day,
Sep tem ber 16, 2022.

All sub mit tals must be in a
binder or be bound along the
left edge.

Sub mit tals must be de liv ered
in a sealed pack age and la ဨ
beled as fol lows:

St. Charles Parish 2022 Pro ဨ
fes sional Ser vices Re quest
for Qual i fi ca tions
Name of Firm
Li cense Num ber
Ad dress of Firm
Con tact Name
Con tact Phone Num ber
Con tact Email Ad dress
Ad ver tise ment Source and
Dates:

St. Charles Parish Her ald
Guide
St. Charles Parish Web site
Cen tral Auc tion House
The Times-Picayune/The
New Or leans Ad vo cate
The Ad vo cate (Baton
Rouge)
Thurs day, Au gust 18, 2022
Thurs day, Au gust 25, 2022
Thurs day, Sep tem ber 1,
2022
89964-aug 18-25-sep 1-3t
-æQ[ "¨Ý[nÓ
eÓÙ-Ï¨·¨ÓAÓ
Legal
Notices
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-æQ[ "¨Ý[nÓ
eÓÙ-Ï¨·¨ÓAÓ
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eÓÙ-Ï¨·¨ÓAÓ
See more CLASSIFIEDS, page
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Notices

CLASSIFIEDS
WORK
6A
Publication Date: 09/01/2022
Ad Number:

Insertion Number:

Size:

Color Type:

Client Name:

Advertiser:

Section/Page/Zone: MAI/D010/MAI
Description:

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Publication Date: 09/08/2022
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Section/Page/Zone: MAI/A006/MAI
Description:

This E-Sheet(R) is provided as conclusive evidence that the ad appeared in The Advocate on the date and page indicated. You may not create derivative works, or in any way exploit or repurpose any content.
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THE DAILY JOURNAL OF COMMERCE // FRIDAY, SEPTEMBER 2, 2022 // 9 installation of reinforced concrete walks,
curbs, footings, walls, ramps, handrails,
temporary security fencing, and other
related items. Construction plans are
provided in Section Six. The Camas
Skatepark is located at 2900 NE 3rd Ave,
Camas, WA.

For questions, please contact Steve
Durspek, 360-817-7238 or
[email protected] at
the City of Camas.

The Contractor is obligated to pay
Washington State Department of
Labor and Industries Prevailing
Wages, Rates for Clark County,
effective September 21, 2022.

American Made:

In an effort to maximize the creation of
American jobs and restoring economic
growth, the City of Camas encourages
the use of products and services that are
made in the United States of America
whenever and wherever possible.

Disadvantaged Businesses:

The City of Camas encourages the
solicitation and recruitment, to the extent
possible, of certified minority- owned
(MBE), women-owned (WBE), emerging
small (ESB) businesses, and other disad-
vantaged companies in the construction
of this project.

Civil Rights Act:

The City of Camas is an Equal Employ-
ment Opportunity employer.

The City of Camas, in accordance with
the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42
U.S.C. §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders
that it will affirmatively ensure that any
contract entered into pursuant to this
advertisement, all contractors will be
afforded full and fair opportunity to submit
bids in response to this invitation and will
not be discriminated against on the
grounds of the owner’s race, color,
national origin, sex, age, disability,
income-level, or Limited English
Proficiency in consideration for an award.

The Contractor will comply with all
federal, state and local laws prohibiting
discrimination on the basis of age, sex,
sexual orientation, marital status, race,
creed, color, national origin, disability, or
familial status. These requirements are
specified in Section 109 of the Housing
and Community Development Act of
1974 (42 USC Section 5309); Civil Rights
Act of 1964, Title VII (42 USC Section
2000e); Civil Rights Act of 1968, Title VIII
(Fair Housing Act) (42 USC Sections
3601 - 3639); Executive Order 11063
(Equal Opportunity in Housing);
Executive Order 11246, as amended
(Equal Employment Opportunity); Archi-
tectural Barriers Act of 1968 (42 USC
4151, et seq.); Americans with
Disabilities Act (42 U.S.C. 12101, et
seq.); and Section 3 of the Housing and
Urban Development Act of 1968, and 24
CFR 570.601.

The Contractor will not discriminate
against any resident of the project service
area by denying benefit from or participa-
tion in any block grant funded activity on
the basis of race, color, sex, sexual
orientation, national origin, disability, age,
marital status and familial status. (Civil
Rights Act of 1964, Title VI; Civil Rights
Act of 1968, Title VII; Architectural
Barriers Act of 1968; Americans with
Disabilities Act; Section 109, Housing
and Community Development Act of
1974; Section 504, Rehabilitation Act of
1973 as amended).

This document and all associated
public records will be released where
required by the Public Records Act,
Chapter 42.56 RCW (the “Act”). To the
extent that public records then in the
custody of the Contractor are needed for
the City to respond to a request under
the Act, as determined by the City, the
Contractor agrees to make them
promptly available to the City. If the
Contractor considers any portion of any
record provided to the City under this
Agreement, whether in electronic or hard
copy form, to be protected from
disclosure under law, the Contractor shall
clearly identify any specific information
that it claims to be confidential or proprie-
tary. If the City receives a request under
the Act to inspect or copy the information
so identified by the Contractor and the
City determines that release of the infor-
mation is required by the Act or otherwise
appropriate, the City’s sole obligation
shall be to notify the Contractor (a) of the
request and (b) of the date that such
information will be released to the
requester unless the Contractor obtains a

court order to enjoin that disclosure
pursuant to RCW 42.56.540. If the
Contractor fails to timely obtain a court
order enjoining disclosure, the City will
release the requested information on the
date specified.

The City of Camas expressly reserves
the right to reject any or all Proposals and
to waive minor irregularities or
informalities and to Award the Project to
the lowest responsible bidder as it best
serves the interests of the City. The City
of Camas also reserves the right to
delete any or all portions of individual bid
items.

Bernie Bacon
City Clerk
Published Sep. 2, 2022. 12152978

OREGON MILITARY

DEPARTMENT

CORC HVAC REPLACEMENT
Bids Due SEPTEMBER 21, 2022
by 2:00 PM PT

INVITATION TO BID NUMBER
#120072C001
OMD is soliciting sealed Bids for the
above named Project, located in
Prineville Oregon, A mandatory PreBid
will be held on September 7, 2022 at 9
am (PT), located at CORC 3852 SW
Houston Lake Rd, Prineville, OR 97754.

A Public bid opening will immediately
follow the closing time at OMD, 1776
Militia Way, Salem, OR. Bidders and
subs must be registered with the Oregon
CCB at time of bid. The project is subject
to BOLI requirements. ITB documents
must be downloaded from the
OregonBuys system located at
http://oregonbuys.gov, solicitation
number S-24800-00004250. HARD BID
ONLY as detailed in the ITB. Questions
regarding the ITB must be made in
writing to Sam Goff - CPPB, by email to
[email protected] by the speci-
fied deadline in the ITB.

Published Sep. 2, 2022. 12152945

GOODS AND SERVICES

THE INTERLOCAL

PURCHASING SYSTEM

PROCUREMENT SOLICITATIONS
Proposals due 3:00 pm,
October 21, 2022

REQUEST FOR PROPOSALS
The Interlocal Purchasing System
(TIPS) has posted procurement
solicitations at www.tips-usa.com for the
following categories:
220901 Scoreboards and Services
(2Part with JOC)
220902 Grounds Maintenance Goods &
Services (includes Turf Maintenance but
not Installation)
220903 Goods, Supplies and Services
for Facility and Site ADA Compliance
(non-public work Construction only)
Proposals are due and will be opened
on October 21, 2022 at 3:00 pm local
time. Call 866-839-8477 for problems
with website or questions.

Published Sep. 2 & 9, 2022.
12152573

CITY OF BEND

IN-CONDUIT HYDROPOWER

FEASIBILITY STUDY
Proposals due 3:00 pm,
October 4, 2022

REQUEST FOR PROPOSALS
NO. 1WHCD
SOLICITATION NO. 23-3205
The City of Bend requests proposals
from qualified and experienced
consultants for the In-Conduit
Hydropower Feasibility Study. The City of
Bend is interested in improving the
safety, efficiency, and reliability of energy
consumption at the Outback Site, Water
Filtration Facility (WFF), and throughout
the water distribution system by claiming
hydroelectric energy resources already
available through current operations. The
City of Bend is seeking a qualified
consultant to perform the Hydropower
Feasibility Study assessment, as outlined
in the Scope of Work.

An optional virtual pre-submittal
meeting will be held on September 21,
2022, at 10:00 AM. Interested firms are
encouraged to attend, and should contact
the Issuing Officer for information on
accessing the meeting.

Sealed proposals must be submitted by
3:00 PM, October 4, 2022, at City Hall,
710 NW Wall Street, 2nd Floor, Bend,
Oregon, 97703, Attn: Dan Galanaugh,
Senior Procurement Analyst. Proposals
will not be accepted after deadline. The
outside of the sealed envelope or box
should be marked with the Proposer’s
name and “Hydropower Feasibility Study
- Solicitation No. 23-3205.”
Solicitation packets may be obtained
from Premier Builders Exchange at
www.premierbx.com (click on Public
Works) or 1902 NE 4th Street, Bend,
Oregon. Proposers must register with
Premier Builders Exchange as a
document holder to receive notice of
addenda. This can be done on the
Premier Builders Exchange website or by
phone at 541-389-0123. Proposers are
responsible for checking the website for
the issuance of any addenda prior to
submitting a proposal. Proposal results
are available from Premier Builders
Exchange.

The City of Bend reserves the right to:
1) modify, revise or withdraw this request
for proposal, 2) reject any or all proposal
not in compliance with public solicitation
procedures and requirements, 3) select
consultant on the basis of the proposals
or to conduct interviews with the highest
qualified proposers after scoring, 4) seek
clarifications of any or all proposals, and
5) to select the proposal which appears
to be in the best interest of the City.

Dan Galanaugh
Senior Procurement Analyst
541-323-8570
Published Sep. 2, 2022. 12152932

SPECIAL DISTRICTS

INSURANCE SERVICES (SDIS)

EMPLOYEE BENEFITS CONSULTANT
Due Date: September 30, 2022

REQUEST FOR PROPOSALS
SDIS is seeking an employee benefits
consultant to assist with our requirements
in the areas of strategy, marketing,
compliance, carrier/vendor relationships,
third party administrator (TPA) selection,
reinsurance negotiation, member
marketing and program development for
our SDIS Employee Benefits Program.

SDIS operates a self-insured group
employee benefits program for approxi-
mately 276 special district employers with
7,584 covered individuals. For a copy of
the RFP email: [email protected] Only
email communication is allowed.

Published Sep. 2, 2022. 12152951

MEDFORD WATER

COMMISSION

RANCHERIA DELIVERED LOG SALE
Bids due 2:00 pm, September 28, 2022

INVITATION TO BID
Notice is hereby given that Medford
Water Commission (MEDFORD
WATER), by and through its Board of
Water Commissioners, shall receive
sealed bids until 2:00 p.m. Local Time,
Thursday September 28, 2022, at the
MEDFORD WATER office, 200 South Ivy
Street - Room 177, Medford, Oregon
97501 for providing the following:

Rancheria Delivered Log Sale
Big Butte Springs Watershed
Bids received after the time established
for receiving bids will not be considered.

Facsimile bids are not acceptable. All
bids shall be submitted as set forth in the
Bid Documents and must contain a
signed Bid Form. MEDFORD WATER is
not responsible for bids submitted in any
manner, format, or to any delivery point
other than as required by the Bid Docu ments.

NOTE: on Wednesday, August 31,
2022, Bid Documents will be available
electronically for download at no charge
at http://www.medfordwater.org. Follow
the link on the homepage, under Doing
Business and Bids marked Rancheria
Delivered Log Sale then, select ‘click
here for plans’ under the Plans column.

Contact Mark Depner, Purchasing Agent,
at [email protected] or
(541) 774-2459 to register and obtain the
login password.

Bidders shall be responsible for all
costs related to printing and reproduction
of Bid Documents. Bidders should check
the website regularly until closing to avoid
missing any Addenda, which will only be
available online. Printed Bid Documents
will not be mailed by MEDFORD
WATER. Bidders who obtain their Bid
Documents only from plan centers, or by
means other than the MEDFORD
WATER website, are responsible for
ensuring they have all addenda, which
will only be available online; they will not
be registered or appear on the list of
planholders and will not receive
notifications from MEDFORD WATER
regarding this Invitation to Bid.

The single point of contact for
questions regarding the Invitation to Bid,
bidding process, clarification, bid accept-
ance process, protests, or any other
issues that arise, is Craig Harper, Water-
shed Administrator, at (541) 774-2453 or
[email protected]. Each
bid must contain a statement as to
whether the bidder is a resident, as
defined in ORS 279A.120. Bids are to be
submitted on the Bid Form and placed in
a sealed envelope endorsed “Bid for
Rancheria Delivered Log Sale”; Attention
Craig Harper, Watershed Administrator,
200 South Ivy Street - Room 177,
Medford, Oregon, 97501. Bidders will be
selected based on best value to
MEDFORD WATER. MEDFORD
WATER does not guarantee any amount
of work as a result of this Invitation to
Bid. MEDFORD WATER reserves the
right to reject any or all bids and to waive
irregularities or informalities in a bid or in
the opening and may cancel the bidding
process in accordance with ORS
279B.100. Bid acceptance will be subject
to approval by the Board of Water
Commissioners.

Dated this 31st day of August 2022.

BOARD OF WATER

COMMISSIONERS

CITY OF MEDFORD, OREGON
Brad Taylor, General Manager
Published Sep. 2, 2022. 12152973

PORT OF MORROW

SOUTH LIFT STATION ELECTRICAL
Bids Due: 09/15/2022

BID ADVERTISEMENT
BID #09152022
South Lift Station Electrical must be
submitted no later than 2:00 pm, local
time, on 09/15/2022. At that time, they
will be publicly opened. Bids will not be
accepted after this hour and date. Port of
Morrow will be acting as the General
Contractor for this project.

Work consists of: Materials only - Elec-
trical MCC’s, Lighting panel gutters, PLC
cabinets, PLC, Lighting and Liquid
Analytics
Port of Morrow reserves the right to
award or reject for good cause, any or all
bids, or to postpone the award of the
contract upon finding that it is in the
public interest to do so. Each bid must
contain a statement as to whether the
bidder is a resident bidder, as defined in
ORS 279a.120. The bidder is subject to
all requirements regarding the payment
of Prevailing Wage Rates per Public
Works Project ORS 279c.800 to
279C.850.

A copy of the scope of work may be
obtained on 8/31/2022. Please email
[email protected] to obtain a
copy.

Published Sep. 2, 2022. 12152936

HUBBARD FIRE DISTRICT

DORMITORY REMODEL/ GENERAL

CONTRACTOR SERVICES

INTENT TO AWARD
The Hubbard Fire District has
evaluated all responsive proposals for
work associated with the above project.

This is the official Notice of Intent to
Award. The district intends to negotiate
and award a contract to Emerick
Construction Company . The recom-
mendation was made to the HFD Board
of Directors at their regularly scheduled
board meeting on August 10th, 2022.

As provided in the RFP this notice of
intent to award is subject to the execution
of a written contract and as a result, this
notice does not constitute the formation
of a contract between the Hubbard Fire
Protection District and the apparent
successful vendor.

The vendor shall not acquire any legal
or equitable rights relative to the contract
services until a contract with terms and
conditions acceptable to the Hubbard
Fire District is executed. If the apparent
successful vendor fails to negotiate and
execute a contract with the Hubbard Fire
District, the Hubbard Fire District may
revoke the award and award the contract
to the next highest ranked or scoring
vendor.

Any questions regarding the Notice of
Intent to Award or any proposer who
contends it is eligible for the award of the
contract and feels adversely affected or
aggrieved by the Hubbard Fire District’s
decision, must submit a written protest
within seven (7) calendar days from date
of issuance of the Notice of Intent to
Award or its protest is waived. Forward
written protests, or questions by mail or
email to:

Michael Kahrmann, Interim Fire Chief
[email protected]
Hubbard Fire District
PO Box 378
Hubbard, OR 97032
Any written protests shall specify the
grounds upon which the protest is based
and must be filed pursuant to Department
of Justice, Oregon Administrative Rules
(OARs) 137-047-0740.

Published Sep. 2, 2022. 12152901

AD DEADLINES CHANGE
Labor Day - September 5, 2022
Legal advertising deadlines for the Daily Journal of Commerce have been changed due to the Labor Day holiday. The DJC newspaper office will be closed September 5, 2022.

The legal ad deadlines have changed as follows:
• For publication in the issue dated Mon. Sept. 5 the deadline is 10:30 a.m.

Fri. Sept. 2.
• For publication in the issue dated Wed. Sept. 7 the deadline is 10:30 a.m.

Tues. Sept. 6.

CONSTRUCTION

CITY OF COTTAGE GROVE
COTTAGE GROVE SOUTH 10th

STREET STORM EXPANSION
Bids due 2:00 pm, September 27, 2022

ADVERTISEMENT FOR BIDS

NOTICE IS HEREBY GIVEN THAT
Sealed bids for COTTAGE GROVE
SOUTH 10th STREET STORM EXPAN-
SION, City of Cottage Grove, Oregon,
shall be addressed to the City Engineer,
Nathan Patterson, PE, 310 5th Street,
Springfield, Oregon 97477 and will be
received at Branch Engineering, Inc., 310
5th Street, Springfield, Oregon 97477.

Acceptance of bids will be officially
closed at 2:00 pm Pacific Time,
September 27th, 2022 , and immediately
thereafter the bids will be publicly opened
and read at Branch Engineering. The bid
proposal shall be submitted under sealed
cover and marked with the Contractor’s
name and project name. Bid proposals
received after the date and time fixed for
opening will not be considered. No elec-
tronic or facsimile submittals will be
accepted.

The project consists of the construction
of new storm sewer lines within South
10th Street in Cottage Grove, Oregon.

The work involves sawcutting,
excavation, trenching, removal,
compaction, construction of: roadbed and
asphalt paving, concrete curb and gutter,
concrete flatwork, storm pipe, storm
manholes, and striping. The engineer’s
estimate for this project is
$540,000-$580,000.

The Project Manual including; Plans,
Specifications, Agreement, and Bid
Forms are available at the City of
Cottage Grove’s website https://www.cot
tagegroveor.gov/ where they can be
viewed and printed. Any Addenda will
also be posted on the city’s website
https://www.cottagegroveor.gov/. All
prospective bidders must be added to the
Plan Holders List by sending an e-mail
with company contact information to
[email protected] with the
project title in the subject line.

Prospective bidders must be on the
Plan Holders List for their bid to be
considered. Bidders are responsible
for checking the website for addenda
and changes prior to submitting bid,
however notification of Addenda issu-
ance will be issued via e-mail to the
addresses listed on the Plan Holders
List. No hard copy of the bid documents
will be available.

Bidders must be pre-qualified with the
City of Cottage Grove in accordance with
Oregon Revised Statutes (ORS) Chapter
279C.430 by submitting either a
completed City of Cottage Grove
Pre-qualification form or an Oregon
Department of Transportation form on or
before 5:00 p.m., Friday, September 23,
2022. Bidders and/or subcontractors
must be prequalified in street repair
construction to complete the project. City
of Cottage Grove Pre-qualification forms
are available at 400 East Main Street,
Cottage Grove, Oregon 97424. You may
pre-qualify with the Oregon Department
of Transportation at 121 Transportation
Building, Salem, Oregon 97310.

Notice is hereby given that this contract
is for a Public Work, subject to ORS
279C.800 to 279C.870.

All bids must be sealed and plainly
marked on the outside showing the name
of the bidder: the project name: the date
and time of bid opening: the words
“sealed bid”: and addressed to Nathan
Patterson, PE, City Engineer, 310 5th
Street, Springfield, Oregon 97477. There
is no pre-bid conference scheduled for
this project.

CITY OF COTTAGE GROVE

COTTAGE GROVE, OREGON
Published Sep. 2, 2022. 12153055

CITY OF SUTHERLIN

CENTRAL AVENUE SIDEWALK

EXTENSION - GROVE TO OPAL
Bids due 2:00 pm, September 22, 2022

ADVERTISEMENT FOR BID
Project Name: CENTRAL AVENUE

SIDEWALK EXTENSION - GROVE TO
OPAL
Project Description: The project
consists of constructing 850+/- linear feet
of new six-foot wide sidewalk, including
one ADA ramp and eight driveways along
the south side of E. Central Avenue, from
east of Grove Lane and to Opal Street.

Bids are due by 2:00 p.m. on Thursday,
September 22, 2022
All bids will be opened at 2:00 p.m.

Additional forms disclosing first tier
subcontractors are due by 4:00 p.m.

No bids shall be received after this date
and time.

Contact - Submit bids to:

City of Sutherlin, City Recorder
126 E. Central Ave.

Sutherlin OR 97479
(541) 492-6866
Address Technical Questions to:

Erik Ranger, P.E.
i.e. Engineering, Inc.
809 SE Pine St.

Roseburg, OR 97470
[email protected]
SOLICITATION DOCUMENTS: Solic-
itation documents, including contract
terms, conditions, specifications, all
attachments and/or addenda for the Invi-
tation to Bid are available for review at
the above contact address. Bid
documents may be downloaded at a Plan
Center or the City of Sutherlin’s website
at:
www.ci.sutherlin.or.us/residents/bids_a
nd_proposals/index.php.

Bidders are not required to be
pre-qualified to submit bids on this
project. Bidders must be licensed with the
Oregon Construction Contractors Board
and comply with City of Sutherlin
Municipal Code.

The resulting public works contract is
subject to ORS 279C.800 to 279C.870.

No bid will be considered unless the bid
contains a statement that the bidder will
comply with the provisions of ORS
279C.840 (Prevailing Wage Rates).

Published Sep. 2, 2022. 12152895

CITY OF CAMAS PUBLIC

WORKS DEPARTMENT

CAMAS SKATEPARK

IMPROVEMENTS
Bids due 10:00 am,
September 21, 2022

CALL FOR BIDS
CITY PROJECT NO. P1016
Sealed bids will be received by the City
of Camas, Administrative Services, 616
NE 4th Avenue, Camas, Washington,
until 10:00 a.m. on September 21, 2022,
and will then and there be publicly read
for the construction of the improvement.

All Bid Proposals shall be accompanied
by a Bid Proposal deposit in cash,
certified check, cashier’s check, or surety
bond in an amount equal to five percent
(5%) of the amount of such Bid Proposal.

Should the successful Bidder fail to enter
into such contract and furnish satisfactory
performance bond within the time stated
in the most current updated version of
the Washington State Department of
Transportation (WSDOT) Standard Spec-
ifications for Road, Bridge, and Municipal
Construction (standard specifications),
the Bid Proposal deposit shall be forfeited
to the City of Camas.

Free-of-charge access to project bid
documents (plans, specifications,
addenda, and Bidders List) is provided to
Prime Bidders, Subcontractors, and
Vendors by going to Builders Exchange
of Washington (BXWA) at
www.bxwa.com and clicking on “Posted
Projects”, “Public Works”, and “City of
Camas”. This online plan room provides
Bidders with fully usable online
documents with the ability to: download,
view, print, order full/partial plan sets
from numerous reprographic sources,
and a free online digitizer/take-off tool. It
is recommended that Bidders “Register”
in order to receive automatic email notifi-
cation of future addenda and to place
themselves on the “Self-Registered
Bidders List”. Bidders who do not register
will not be automatically notified of
addenda and will need to periodically
check the on-line plan room for addenda
issued on this project. Bids from Bidders
who are not listed on the self-registered
bidders list may be returned to bidders
unopened. Contact Builders Exchange of
Washington at (425) 258-1303 should
you require assistance with access or
registration. Hard copies of the bid
docu ments can be purchased using the
BXWA Online Print Ordering System.

Contact Ronda Syverson, City of Camas,
at (360)817-7256 or rsyverson@cityof
camas.us with any questions related to
obtaining bid documents.

The improvement for which bids will be
received follows:

Bid opening on September 21, 2022, at
10:00 a.m., at the Camas City Hall
located at 616 NE 4th Avenue, Camas,
Washington 98607. Sealed bids in enve-
lopes marked with the Bidder’s name,
Project Title and Project number will be
received by City of Camas Administrative
Services, 616 NE 4th Avenue, Camas,
Washington 98607, until 10:00 a.m.

Statement of Work:

City of Camas is solicitating bids for
Camas Skatepark Improvements project.

Work will include but is not limited to
demolition of existing concrete structures,
Official Call for Bids
Notify the Legal Advertising Department of errors immediately.

We will not be responsible for errors after the FIRST publication of any advertisement.

To place or make corrections to a Call for Bid Advertisement, please call 503-802-7205.

FAX: 503-222-5358 • E-mail: [email protected]
Deadline: 9:30 A.M. the business day prior to publication.

ATTENTION LEGAL ADVERTISERS — CHECK YOUR ADS!!!
THE DAILY JOURNAL OF COMMERCE // FRIDAY, SEPTEMBER 9, 2022 // 13 http://www.portvanusa.com/community/
doing-business-port.

Plans, specifications, bid documents,
addenda and plan holder list for this
project are available online through the
Port of Vancouver’s “ProcureWare”
website through the following URL:
http://www.portvanusa.com/about/doing-b
usiness-with-the-port. Please register
your company on the “ProcureWare
System” to download solicitation
documents. All registered firms that
download solicitation documents will
automatically be listed as a plan holder. If
you obtain this Bid from a source other
than the Port of Vancouver’s
ProcureWare system, you will not be on
record as a plan holder. It is the bidder’s
responsibility to ensure the firm has
received a complete solicitation package
found at ProcureWare. Non-registered
firms on the Port’s ProcureWare system
will not be able to download solicitation
documents.

It is the sole responsibility of the Bidder
to learn of Addenda, if any. Such infor-
mation may be obtained from the
ProcureWare System through the port’s
website, http://www.portvanusa.com/abo
ut/doing-business-with-the-port. The Port
of Vancouver accepts no responsibility or
liability and will provide no
accommodation to bidders who fail to
check for addenda and submit
inadequate or incorrect responses.

Bids shall be in accordance with the
specifications and other contract docu-
ments which are on file at the Port of
Vancouver’s Administrative Offices and
available for public viewing. Bid results
may be obtained within 24 hours after the
bid opening by accessing the
ProcureWare System website.

Proposals must be submitted via the
on-line ProcureWare system no later than
Thursday, September 22, 2022, at 5:00
PM via http://www.portvanusa.com/
about/doing-business-with-the-port.

Proposals submitted via mail, in-person
or e-mail will not be accepted.

The Port of Vancouver in accordance
with Title VI of the Civil Rights Act of
1964, 78 Stat. 252, 42 U.S.C. 2000d to
2000d-4 and Title 49, Code of Federal
Regulations, Department of
Transportation, subtitle A, Office of the
Secretary, Part 21, nondiscrimination in
federally assisted programs of the
Department of Transportation issued

pursuant to such Act, hereby notifies all
bidders that it will affirmatively insure that
in any contract entered into pursuant to
this advertisement, disadvantaged
business enterprises as defined at 49
CFR Part 26 will be afforded full opportu-
nity to submit bids in response to this
invitation and will not be discriminated
against on the grounds of race, color,
national origin, or sex in consideration for
an award.

The Port of Vancouver is committed to
providing equal opportunities to State of
Washington certified Minority, Disadvan-
taged and Women’s Business
Enterprises in contracting activities.
(Section 4 of Chapter 56, Laws of 1975,
1st Ex. Sess., State of Washington).

The Port of Vancouver reserves the
right to cancel this invitation or reject any
and all bids submitted or to waive any
minor formalities of this call if, in the judg-
ment of the Port Commissioners, the best
interests of the Port would be served.

No bidder may withdraw his/her bid
after the hour set for the opening thereof,
unless the award of contract is delayed
for a period exceeding sixty (60) days. If
it is determined to be in the best interests
of the Port, the Port reserves the right to
request an extension of bid prices during
the review process.

Randy McCaleb
Contract Manager
Published Sep. 9, 2022. 12154322

CITY OF BEND

SNOW REMOVAL SERVICES FOR

RESIDENTIAL STREETS
Bids due 2:00 pm, September 21, 2022

INVITATION TO BID
SOLICITATION NO. 23-3424
The City of Bend is accepting sealed
bids for contracted snowplowing services
within two designated residential areas of
the City for the 2022-2023 winter snow
season with an option to extend year to
year for up to 4 additional years.

The invitation to bid, addenda,
planholders list, and notification of bid
results for this solicitation may be viewed,
printed or ordered on line from Premier
Builders Exchange at http://www.premier
bx.com by clicking on “Public Works Proj-
ects” and then on “City of Bend”. Contact
the Issuing Officer if you are unable to
access online.

Entities intending to bid should register
with the Premier Builders Exchange as a
planholder in order to receive addenda.

This can be done on-line or by contacting
Premier Builders Exchange at: (541)
389-0123, or email at admin@
plansonfile.com. Bidders are responsible
for making sure they have all addenda
before submitting bids.

The deadline for submitting bids is
September 21, 2022 at 2:00 PM . The
bids will be opened and read aloud as
soon as possible after 2:00 PM via live
streaming. Bids must be physically
received by the City at the location listed
below by the deadline. No faxed or elec tronic
(email) bids shall be accepted.

Sealed bids shall be delivered to:

Heather Herauf, Senior Procurement
Analyst, City Hall, Administrative Office,
2nd floor, 710 Wall Street, Bend, Oregon
97701 or mailed to: City of Bend, PO Box
431, Bend, Oregon 97709. The outside of
the envelope or box containing the bid
shall include the bidders name and be
marked: “Snow Removal Services for
Residential Streets, Solicitation No.
23-3424”.

The City of Bend reserves the right to:
1) reject any or all bids not in compliance
with public bidding procedures, 2) to
postpone award of the contact for a
period not to exceed sixty days from the
date of bid opening, 3) to waive informali-
ties in the bids, and 4) to select the bid
which appears to be in the interest of the
City.

Heather Herauf
Senior Procurement Analyst
(541) 693-2154
Published Sep. 9, 2022. 12154509

CITY OF BEND

PURCHASING DIVISION

NOTICE OF INTENT TO AWARD A

CONTRACT
The following Notice of Intent to Award
a Contract to Samsara, Inc. through the
use of an Interstate Cooperative Procure-
ment is published in accordance with
ORS 279A.220.

Procurement Description: Purchase
of vehicle and equipment telematics
hardware and technology.

Estimated Cost: $147,176 for two
years
Name of Cooperative Agency:

Sourcewell
Contract #: 020221-SAM
Any firm with questions regarding this
procurement may contact Heather
Herauf, Senior Procurement Analyst, at
541-693-2156 or hherauf@bendoregon.
gov.

In accordance with ORS 279A.220, any
firm wishing to comment on this intent to
use an Interstate Cooperative
Procurement shall have seven days from
the issuance of this Notice to do so.

Comments must be filed in writing to the
Senior Procurement Analyst, at 710 NW
Wall Street, Bend, Oregon 97703. The
Senior Procurement Analyst shall not
consider any comments submitted after
the timeline established in this Notice.

Any comments must include sufficient
information to identify this Notice of Intent
to Award a Contract through the use of
an Interstate Cooperative Procurement.

The City will review all comments and
issue a written decision.

Heather Herauf
Senior Procurement Analyst
Published Sep. 9, 2022. 12154502

CITY OF MCMINNVILLE

PUBLIC NOTICE OF COOPERATIVE

PROCUREMENT

NOTICE OF INTENT
Notice is hereby given that the City of
McMinnville intends to enter into a
contract with Deere & Company to
purchase a 2023 John Deere Gator gas
TX with cargo box power lift and rear
receiver hitch through an interstate
coop erative procurement established by
Sourcewell in accordance with ORS
279A.220. The aggregate purchase is
$9659.77.

Sourcewell meets Oregon Revised
Statues for procurement of good and
services and RFP # 031121-DAC was
advertised in the Oregon Daily Journal of
Commerce. Sourcewell members are
able to use this procurement option and
the City of McMinnville is registered
Sourcewell member #41616.

The purpose of this notice is to provide
information to the public and to invite
interested persons an opportunity to
submit written comments. Any person
may submit comments specific to this
notice within seven days of this public
notice. Written comments shall provide a
detailed statement of the legal and
factual grounds to support such
comments. The comments shall demon-
strate how the procurement process is
contrary to law, and the relief requested.

Comments received shall be handled
pursuant to OAR 137-046-0470; ORS
279A.225 and ORS 279B.400 through
279B.425.

Written comments must be delivered to
David Renshaw, Maintenance and
Oper ations Superintendent, 1900 NE
Riverside Drive, McMinnville, OR 97128,
no later than 1:00 p.m.; Friday,
September 16th, 2022. Comments
received after the closing date and time
will not be considered.

This notice is given in accordance with
provisions of the Oregon Revised
Statues, 279A.220, and Oregon
Adminis trative Rules, 137-046-0400 to
137-046-0470.

DATED THIS 9th DAY OF
SEPTEMBER 2022

DAVID RENSHAW

MAINTENANCE AND OPERATIONS

SUPERINTENDENT

CITY OF MCMINNVILLE
Published Sep. 9, 2022. 12154429

CITY OF MCMINNVILLE

PUBLIC NOTICE OF COOPERATIVE

PROCUREMENT

NOTICE OF INTENT
Notice is hereby given that the City of
McMinnville intends to enter into a
contract with Deere & Company to
purchase a 2023 John Deere Gator gas
TH 6x4 cargo box power lift and rear
receiver hitch through an interstate
coop erative procurement established by
Sourcewell in accordance with ORS
279A.220. The aggregate purchase is
$11,750.21.

Comments received shall be handled
pursuant to OAR 137-046-0470; ORS
279A.225 and ORS 279B.400 through
279B.425.

This notice is given in accordance with
provisions of the Oregon Revised
Statues, 279A.220, and Oregon
Adminis trative Rules, 137-046-0400 to
137-046-0470.

DATED THIS 9th DAY OF
SEPTEMBER 2022

DAVID RENSHAW

MAINTENANCE AND OPERATIONS

SUPERINTENDENT

CITY OF MCMINNVILLE
Published Sep. 9, 2022. 12154426

CONSTRUCTION

EUGENE WATER & ELECTRIC
BOARD

LOAD BANK STATION PROJECT
Bids due 2:00 pm, September 20, 2022

INVITATION TO BID
ITB# 22-093-PW
Wildish Building Company is serving as
the Construction Manager/General
Contractor (CM/GC) for Eugene Water &
Electric Board (EWEB) and is soliciting
bids for the Trail Bridge Reservoir Recre-
ation Improvements Project
Bid Packages:
• BP #01 Electrical Systems
Bidders shall meet Minimum Contractor
Qualifications, as defined in the bid docu-
ments. In summary, these Minimum
Qualifications include the following
requirements.

Bidders shall provide demonstrated
prior experience in the following areas:
• The Contractor must have experience
in installation of similar type work as
specified and/or shown within the
contract documents and have completed
3 similar projects within the last ten (10)
years.
• Bidders shall be licensed as construc-
tion contractors under the Oregon
Construction Contractors Board.

A non-mandatory/voluntary pre-bid
meeting will be held at 2pm on
September 08, 2022. Location is as the
EWEB Carmen Campus Office, located
in Linn County, Oregon approximately 71
miles east of Eugene on the upper
McKenzie river along highway 126 east.

Bidders shall comply with all BOLI and
CCB requirements, including all filing,
notification, and payment requirements;
retainage for payment for labor, and the
filing of a $30,000 public works bond with
the Oregon Construction Contractors
Board. The Public Works Bond shall be
obtained from a corporate surety
authorized to do business in this state.

The bid documents may be obtained
electronically by contacting the CM/GC
coordinator Jesse Bluhm via email at
[email protected]. Interested bidders
shall contact the CM/GC for a link to
access and complete a non-disclosure
agreement. Please note that the listed bid
documents can only be obtained after
signing the Non-Disclosure Agreement in
“Building Connected”. After signing the
NDA form you will be given access to all
the bid documents thru the “Building
Connected” platform.

Bids must be sent through the secure
“Building Connected” platform before
2:00 PM
Pacific Time, on September 20,
2022 and delivered according to the bid
submission instructions contained in this
solicitation. Bids will be opened immedi-
ately thereafter and recorded. First-tier
subcontractor list shall be submitted by
4:00 PM PST, on same day as bid is
due.

A bid bond at time of bid is required.
100% performance bond, and payment
bond are required for bids over $100K
prior to construction.

Submit all technical, bidding and
contract questions to Jesse Bluhm,
CM/GC Coordinator, in writing via email
at [email protected]. Do not contact
the project team without prior approval by
the CM/GC Coordinator.

On the bid due date, bids received after
2:00 PM PST , and bids that are not
accompanied with the required subcon-
tractor’s list (Section 00430) by 4:00 PM
PST, will not be considered.

No bids may be withdrawn after the
hour set for the opening thereof until the
elapse of 60 days from the date and time
set for opening.

By submission of a bid, the Bidder
agrees to comply with the provisions of
279C.800 through 279C.870 relating to
State of Oregon, BOLI Prevailing Wage
Rates (July 1, 2022) and including any
Amendments.

Wildish is an equal opportunity
employer and encourages the
participation of minority, women, disabled
veteran, disadvantaged, and emerging
small business enterprises.

Wildish reserves the right to waive any
or all informalities and irregularities; may
cancel the invitation to bid; and may
reject any or all bids.

Published Aug. 31; Sep. 2, 5, 7, 9, 12,
14, 16 & 19, 2022.
12152029

GOODS AND SERVICES

THE INTERLOCAL

PURCHASING SYSTEM

PROCUREMENT SOLICITATIONS
Proposals due 3:00 pm,
October 21, 2022

Published Sep. 2 & 9, 2022.
12152573

LANE COUNCIL

OF GOVERNMENTS

PROPERTY MANAGEMENT SERVICES
Proposals due 2:00 p.m.,
September 23, 2022

REQUEST FOR PROPOSALS
The Lane Council of Governments
(“LCOG”) is seeking proposals to select a
professional firm to provide property
management services for its commercial
building in downtown Eugene, Oregon. In
general, the Property Manager selected
as a result of this process will provide
marketing, rent collection, eviction,
inspection, maintenance and repair, jani-
torial, tenant move in/out, accounting and
financial reports, and work cooperatively
with the LCOG’s staff and consultants to
manage the property.

Responses to the Request for
Proposals for Property Management
Services will be accepted by Michael
Wisth, Lane Council of Governments,
859 Willamette Street, Suite 500,
Eugene, Oregon 97401 until 2:00pm,
prevailing local time on Friday,
September 23, 2022. Proposals received
after the stated time will not be
considered.

Prospective Proposers may obtain the
RFP and other supporting documents at
http://www.lcog.org/pms-rfp
Published Sep. 7, 9, 12, 14, 16, 19 & 21,
2022.
12153842

WEST VALLEY HOUSING

AUTHORITY

KINGWOOD WEST HVAC PROJECT
Proposals due 3:00 pm,
September 21, 2022

REQUEST FOR PROPOSALS
The West Valley Housing Authority
(WVHA) will receive proposals for our
Kingwood West HVAC Project until 3:00
p.m. on the 21st of September, 2022 at
204 SW Walnut, Dallas, Oregon 97338.

The basic work includes : This solic-
itation is for a single prime contract to the
replacement of existing recessed ceiling
forced air heating with new, energy
efficient heating and cooling system for
100 one-bedroom (513 sq ft) apartment
units.

WVHA is looking for design options that
will fulfill our goals while keeping cost to a
minimum and with the least disruption to
the occupied units.

WVHA is relying upon the expertise of
the prospective Respondents to this
RFP. This work includes, but is not
limited to performing necessary site
measurements and design.

All interested parties are encouraged to
attend a pre-bid site meeting scheduled
for 9:00 a.m. on the 30th of August, 2022
at 1947 Salem/Dallas Hwy., NW, Salem,
OR 97304.

For more information go to:
www.wvpha.org the complete project
manual is there with the bid documents
and contact information.

Published Aug. 19, 22, 24, 26, 29, 31;
Sep. 2, 5, 7, 9, 12, 14 & 16, 2022.
12148288

CITY OF WOODLAND

RANNEY WELL INSPECTION AND

CLEANING PROJECT
Bids due 10:00 am,
September 14, 2022

INVITATION TO BID
SMA-22-015
The following project will be
accomplished as a SMALL WORKS
PROJECT and will be subject to
prevailing wage laws.

Proposals for furnishing all materials,
labor and equipment for the following
described work will be received by the
City of Woodland Public Works Office at
236-B Davidson Avenue, Woodland, WA
98674 or by electronic mail at
[email protected]. Bids will
be accepted until 10:00 AM on
September 14, 2022.

PROJECT NAME: SMA-22-015

RANNEY WELL INSPECTION AND

CLEANING PROJECT
PROJECT DESCRIPTION: Project
consists of cleaning, pre- and post-maint-
enance pumping capacity tests, and
video inspection services for five Ranney
Radial Well Laterals at the City of Wood-
land’s raw water intake structure, located
in the Bryant Pump House, 1380 Lewis
River Rd (also known as State Route
503). The project will include lateral
inspection, removal of sand and debris
from the cleaning, as well as erosion and
water pollution control. Contractor
responsible for all appropriate fall
protection measures and confined space
entry requirements.

The successful bidder will be required
to coordinate with the Water Treatment
Plant Superintendent on the scheduling
of work. It is preferred that the work
commence in the Fall/Winter when water
demand is lower. COVID-19 protocols of
masks, social distancing, and sanitizing
shall be followed.

The issuing office for contract
documents is City of Woodland Public
Works, PO Box 9, Woodland, WA 98674,
(360) 225-7999. SITE VISIT
ENCOURAGED. Contact Todd Douglas,
Water Treatment Plant Superintendent,
at (360) 608-1417 for questions or to
arrange a site visit.

All proposals must be submitted on the
Bid Proposal Form that is available on
the City of Woodland website:
https://www.ci.woodland.wa.us/public
works/page/rfb-small-works-projects The
proposal must include a project schedule
which shows work completion and
acceptance no later than March 15, 2023.

State Sales Taxes -- the provisions of
Section 1-07.2(2) - Rule 170 - apply to
this project. The Contractor shall include
Washington State Retail Sales Taxes on
the full contract price.

All construction and material, unless
otherwise specified, shall be in
accordance with the 2018 Standard
Specifications and Standard Plans for
Road, Bridge and Municipal Construction
as prepared by the Washington State
Department of Transportation and as
amended under Amendments to the
Standard Specifications, and the
American Public Works Association, and
the City of Woodland Engineering Stand ards
for Construction.

The City of Woodland hereby notifies
all proposing companies that it will
affirm atively ensure that in any contract
entered into, pursuant to this
advertisement, minority and women
owned business enterprises will be
afforded full opportunity to submit
proposals in response to this invitation,
and will not be discriminated against on
the grounds of age, race, creed, color,
sex, national origin, sexual orientation,
marital status, or the presence of any
physical, mental, or sensory disability in
consideration for an award.

The CITY OF WOODLAND reserves
the right to cancel this request or reject
any and all bids received or to waive any
minor formalities of this call if in the judg-
ment of the City Council the best interest
of the City would be served.

Published Aug. 29, 31; Sep. 2, 5, 7 & 9,
2022.
12151243

WOODBURN FIRE DISTRICT

FIRE STATION REMODEL & FACILITY

MAINTENANCE / GENERAL

CONTRACTOR (CM/GC) SERVICES
Proposals due 5:00 pm,
September 12, 2022

REQUEST FOR PROPOSALS
The Woodburn Fire District is seeking
proposals from qualified contractors to
assist with CM/GC services related to the
remodel of an existing fire station built in
1976. The work will include design review
and cost estimates; coordination with
District’s architect (Deca) and providing a
maximum guaranteed price.

Copies of the Request for Proposals
are posted on the district website at
Woodburnfire.com or can be obtained
free of charge from District Headquarters,
by calling 503-982-2360, or by email
[email protected].

All proposals must be received no later
than 5:00 p.m. (PDT) on September 12,
2022. Proposals not received by that time
will be returned unopened. All proposals
must be submitted in sealed envelopes
and plainly marked on the outside as
“Request for Proposals - Fire Station
Remodel & Facility Maintenance CM/GC
Services”, and bear the name of the
proposer.

The District may reject any Proposal
not in compliance with all prescribed
public contracting procedures and
requirements, and may reject any or all
proposals upon a finding by the District
that it is in the public’s interest to do so.

Published Aug. 19, 22, 24, 26, 29, 31;
Sep. 2, 5, 7 & 9, 2022.
12148439
Contact Nick Bjork for a FREE trial at
[email protected] or 503.802.7214
www.djcoregon.com

Attachment E

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 1

TIPS VENDOR AGREEMENT
PART 1 ONLY

Between_____________ and
(Company Name)

THE INTERLOCAL PURCHASING SYSTEM (TIPS),
a Department of Texas Education Service Center Region 8 for TIPS RFP 220901 Scoreboards and Services (2 Part with JOC) - PART 1 ONLY

General Information

The Vendor Agreement (“Agreement”) made and entered into by and between The Interlocal Purchasing System (hereinafter “TIPS”) a government cooperative purchasing program authorized by the Region 8 Education Service Center, having its principal place of business at 4845 US Hwy 271 North, Pittsburg, Texas 75686 and the TIPS Vendor. This Agreement consists of th e provisions set forth below, including provisions of all attachments referenced herein. In the event of a conflict between the provisions set forth below and those contained in any attachment, the provisions se t forth shall control unless otherwise agreed by the parties in writing and by signature and date on the attachment.

A Purchase Order (“PO”), Agreement or Contract is th e TIPS Member’s approval providing the authority to proceed with the negotiated delivery order under the Ag reement. Special terms and conditions as agreed between the Vendor and TIPS Member should be added as addendums to the Purchase Order, Agreement or Contract. Items such as certificate of insurance, bonding requirements, sma ll or disadvantaged business goals are some, but not all, of the possible addendums.

Terms and Conditions

Freight
All quotes to Members shall provide a line item for cost for freight or shipping regardless if there is a charge or not. If no charge for freight or shipping, indicate by stating “No Charge”, “$0”, “included in price” or other similar indication. Otherwise, all shipping, freight or delivery changes shall be passed through to the TIPS Member at cost with no markup and said charges shall be agreed by the TIPS Member unless alternative shipping terms are agreed by TIPS as a result of the proposal award. Shipping method is determined by the vendor and the Member/Customer at the time of the quote/purchase by the Member/Customer and satisfactory shipping methods and costs are agreed upon at that time.

Warranty Conditions
All new supplies equipment and services shall include manufacturer's minimum standard warranty unless otherwise agreed to in writing. Vendor shall be legally permitted to sell all products offered for sale to TIPS Members if the offering is included in the Request for Proposal (“RFP” ) category. All goods proposed and sold shall be new unless clearly stated in writing.

Customer Support
The Vendor shall provide timely and accurate customer support for orders to TI PS Members as agreed by Electro-Mech Scoreboard Co.

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 2 the Parties. Vendors shall respond to such requests wi thin a commercially reasonable time after receipt of the request. If support and/or training is a line item sold or packaged with a sale, support shall be as agreed with the TIPS Member.

Agreements
Agreements for purchase will normally be put into effect by means of a contract, agreement, or purchase order(s) executed by authorized agents of the TIPS Member participating government entities, but other means of placing an order may be used at the Memb er’s discretion. Vendor accepts and understands that when a purchase order or similar purchase document is sent from a customer th rough TIPS to the Vendor, TIPS is recording the purchase and verifying whether the purchase is within the parameters of the TIPS Contract only. Vendor agrees that TIPS is not a le gal party to the purchase order or similar purchase document and TIPS is not responsible for identifying fraud, mistakes, or misrepresentations for the specific order. Vendor agrees that any purchase order or si milar purchase document issued from a customer to Vendor, even when processed through TIPS, constitutes a legal contract between the customer and Vendor only. A Vendor that accepts a purchase order or similar purchase document and fulfills an order, even when processed through TIPS, is representing that the vendor has carefully reviewed the purchase order or similar purchase document for legality, authenticity, and accuracy.

Tax exempt status
Most TIPS Members are tax exempt and the related laws and/or regulations of the controlling jurisdiction(s) of the TIPS Member shall apply.

Assignments of Agreements
No assignment of this Agreement may be made without the prior notification of TIPS. Written approval of TIPS shall not be unreasonably withheld. Payment for delivered goods and services can only be made to the awarded Vendor, Vendor designated reseller or vendor assigned company, where permitted by TIPS.

Disclosures
x Vendor and TIPS affirm that they, or any authorized employees or agents, have not given, offered to give, nor intend to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with this Agreement.

x Vendor shall attach, in writing, a complete descri ption of any and all relationships that might be considered a conflict of interest in doing business with the TIPS program.

x The Vendor affirms that, to the best of his/her knowledge, the offer has been arrived at independently, and is submitted without collusion with anyone to obtain information or gain any favoritism that would in any way limit competition or give an unfair advantage over other vendors in the award of this Agreement.

Term of Agreement and Renewals
The Agreement with TIPS is for appr oximately three years with an option for renewal for an additional one consecutive year. If TIPS offers the renewal extension year, the Vendor will be notified by email to the primary contact of the awarded Vendor and shall be deemed accepted by the Vendor unless the awarded Vendor notifies TIPS of its objection to the additional term in writing. TIPS may or may not exercise some or all of the available extension(s) provided in the original solicitation beyond the base three-year term. Whether or not to offer some or all of the extension is at the sole discretion of TIPS.

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 3

“Start Date” for Term Calculation Purposes Only: Regardless of actual award/effective date of Contract, for Agreement “term” calculation purposes only, the Agreemen t “Start Date” is the last day of the month that “Award Notifications” are anticipated as published in the Solicitation.

Example: In this example, if the anticipated “Award Date ” published in the Solicitation is May 22, 2022, but extended negotiations delay award un til June 27, 2022 The end date of the re sulting initial “three-year” term, (which is subject to an exte nsion(s)) will still be May 31, 2025 for purposes of this example.

“Termination Date”: The scheduled Agreement “termination date” shall be the last day of the month of the month of the original solicitation’s anticipated “Award Date” plus three years.

Example: In this example, if the original term is approx imately three years, and the solicitation provides an anticipated award date of May 22, 2022, the expiration dat e of the original three-ye ar term shall be May 31, 2025 for purposes of this example.

Extensions: Any extensions of the original term shall begin on the next day after the day the original term expires unless otherwise specified.

Example Following the Previous Example: In this example, if TIPS offers a on e-year extension, the expiration of the extended term shall be May 31, 2026 unless otherwise specified.

TIPS may offer to extend Vendor Ag reements to the fullest extent the original Solicitation permits.

Automatic Renewal Clauses In corporated in Awarded Vendor Agreements with TIPS Members Resulting from the Solicitation and with the Vendor Named in this Agreement.

No Agreement for goods or services with a TIPS Member by the awarded vendor named in this Agreement that results from the solicitation award named in this Agreement, may incorporate an automatic renewal clause that exceeds month to month terms with whic h the TIPS Member must comply. All renewal terms incorporated in an Agreement by the vendor with the TIPS Member shall only be valid and enforceable when the vendor receives written confirmation by purc hase order, executed Agreement or other written instruction issued by the TIPS Member for any renewal period. The purpose of this clause is to avoid a TIPS Member inadvertently renewing an Agreement during a period in which the governing body of the TIPS Member has not properly appropriated and budgeted the funds to satisfy the Agreement renewal. This term is not negotiable and any Agreement between a TIPS Member and a TIPS awarded vendor with an automatic renewal clause that conflicts with these terms is rendered void and unenforceable.

Shipments
The Vendor shall ship, deliver or provide ordered products or services within a commercially reasonable time after the receipt of the order from the TIPS Member. If a delay in said delivery is anticipated, the Vendor shall notify TIPS Member as to why delivery is delayed and shall provide an estimated time for completion of the order. TIPS or the requesting entity may cancel the order if estimated delivery time is not acceptable or not as agreed by the parties.

Invoices
Each invoice or pay request shall include the Vendor’s TIPS Contract number, the TIPS Member’s purchase order number or other identifying designation as provided in the order by the TIPS Member. If applicable, the shipment tracking number or pertinent information for verification of TIPS Member receipt shall be made

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 4 available upon request.

Payments
The TIPS Member will make payments directly to the Vendor, the Vendor Assigned Dealer or as agreed by the Vendor and the TIPS Member after receiving invoice and in compliance with applicable payment statute(s), whichever is the greater time or as otherwise provided by an agreement of the parties.

Pricing
Price increases will be honored according to the terms of the solicitation and vendor proposal. All pricing submitted to TIPS shall include the participation fee, as provided in the solicitation, to be remitted to TIPS by the Vendor. Vendor will not show adding the fee to the invoice presented to TIPS Member customer.

Participation Fees and Reporting of Sales to TIPS by Vendor The Participation Fee that was published as part of the Solicitation and the fee published is the legally effective fee, along with any fee conditions stat ed in the Solicitation. Collection of the fees by TIPS is required under Texas Government Code §791.011 Et seq. Fees are due on all TIPS purchases reported by either Vendor or Member. Fees are due to TIPS upon payment by th e Member to the Vendor, Reseller or Vendor Assigned Dealer. Vendor, Reseller, or Vendor Assigned Dealer ag rees that the participation fee is due to TIPS for all Agreement sales immediately upon receipt of payment in cluding partial payment, from the Member Entity and must be paid to TIPS at least on a monthly basis, specifically within 31 calendar days of receipt of payment, if not more frequently, or as otherwise agreed by TIPS in writing and signed by an authorized signatory of TIPS.

Thus, when an awarded Vendor, Reseller or Vendor Assi gned Dealer receives any amount of payment, even partial payment, for a TIPS sale, the legally effective fee for that amount is immediately due to TIPS from the Vendor and fees due to TIPS should be paid at least on a monthly basis, specifically within 31 calendar days of receipt of payment, if not more frequently.

Reporting of Sales to TIPS by Vendor
Vendor is required to report all sales under the TIPS contract to TIPS. When a public entity initiates a purchase with a TIPS Awarded Vendor, if the Member inquires verb ally or in writing whether the Vendor holds a TIPS Contract, it is the duty of the Vendor to verify wheth er or not the Member is seeking a TIPS purchase. Once verified, the Vendor must include the TIPS Contra ct number on any communi cations and related sales documents exchanged with the TIPS Member entity. To report sales, the Vendor must login to the TIPS Vendor Portal online at https://www.tips-usa.com/vendors_form.cfm and click on the PO’s and Payments tab. Pages 3-7 of the Vendor Portal User Guide will walk you through the process of reporting sales to TIPS. Please refer to the TIPS Accounting FAQ’s for more information about reporting sa les and if you have further questions, contact the Accounting Team at [email protected]. The Vendor or vendor assigned dealers are responsible for keeping record of all sales that go thro ugh the TIPS Agreement and submitting same to TIPS.

Failure to properly report or render the participation fee to TIPS shall constitute a breach of this agreement with our parent governmental entity, Texas Education S ervice Center Region 8, as established by the Texas legislature and shall be grounds for termination of th is agreement and any other agreement held with TIPS and possible legal action. Any overpayment of participati on fees to TIPS by a Vendor will be refunded to the Vendor within ninety (90) days of receipt of notification if TIPS receives written notification of the overpayment not later than the expiration of six (6) months from the date of overpayment and TIPS determines that the amount was not legally due to TIPS pursuant to this agreement and applicable law. It is the Vendor’s responsibility to identify which sale s are TIPS Agreement sales and pay the correct participation fee due for TIPS Agreement sales. Any notification of overpayment received by TIPS after the expiration of six (6) months from the date of overpayment will be non-refundable. Region 8 ESC and TIPS reserve the right to extend the six (6) month deadline to notify if approved by the Regi on 8 ESC Board of Directors. TIPS reserves all rights

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 5 under the law to collect the fees due. Please contact TIPS at [email protected] or call (866) 839-8477 if you have questions about paying fees.

Indemnity
The Vendor agrees to indemnify and hold harmless and defend TIPS, TIPS Member(s), officers and employees from and against all claims and suits by third parties for damages, injuries to persons (including death), property damages, losses, and expenses including court costs and reasonable attorney’s fees, arising out of, or resulting from, Vendor’s performance under this Agre ement, including all such causes of action based upon common, constitutional, or statutory law, or based in whole or in part, upon allegations of negligent or intentional acts on the part of the Vendor, its officers, employees, agents, subcontractors, licensees, or invitees. Parties found liable shall pay their proportion ate share of damages as agreed by the parties or as ordered by a court of competent jurisdiction over the case. NO LIMITATION OF LIABILITY FOR DAMAGES FOR PERSONAL INJURY OR PROPERTY DAMAGE ARE PE RMITTED OR AGREED BY TIPS/ESC REGION 8. Per Texas Education Code §44.032(f), and pursuant to it s requirements only, reasonable Attorney’s fees are recoverable by the prevailing party in any dispute resulting in litigation.

State of Texas Franchise Tax
By signature hereon, the Vendor hereby certifies that he/she is not currently delinquent in the payment of any franchise taxes owed the State of Texas under Chapter 171, Tax Code.

Miscellaneous
The Vendor acknowledges and agrees that continued participation in TIPS is subject to TIPS sole discretion and that any Vendor may be removed from the participation in the Program at any time with or without cause. Nothing in the Agreement or in any other communication between TIPS and the Vendor may be construed as a guarantee that TIPS or TIPS Members will submit any orders at any time. TIPS reserves the right to request additional proposals for items or services already on Agreement at any time.

Purchase Order Pricing/Product Deviation
If a deviation of pricing/product on a Purchase Order or contract modification occurs between the Vendor and the TIPS Member, TIPS must be notified within five (5) business days of receipt of change order.

Termination for Convenience of TIPS Agreement Only
TIPS reserves the right to terminate this agreement for cause or no cause for convenience with a thirty (30) days prior written notice. Termination for convenience is conditionally required under Federal Regulations 2 CFR part 200 if the customer is using federal funds for the procuremen t. All purchase orders presented to the Vendor, but not fulfilled by the Vendor, by a TIPS Member prior to the actual termination of this agreement shall be honored at the option of the TIPS Member. The awarded Vendor may terminate the agreement with ninety (90) days prior written notice to TIPS 4845 US Hwy North, Pittsburg, Texas 75686.

The vendor will be paid for goods and services delive red prior to the terminatio n provided that the goods and services were delivered in accordance with the terms and conditions of the terminated agreement.

This termination clause does not affect the sales agreements executed by the Vendor and the TIPS Member customer pursuant to this agreement. TIPS Members may negotiate a termination for convenience clause that meets the needs of the transaction based on app licable factors, such as funding sources or other needs.

TIPS Member Purchasing Procedures
Usually, purchase orders or their equal are issued by participating TIPS Member to the awarded vendor and should indicate on the order that the purchase is per the applicable TIPS Ag reement Number. Orders are

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 6 typically emailed to TIPS at [email protected].
• Awarded Vendor delivers goods/services directly to the participating member. • Awarded Vendor invoices the participating TIPS Member directly. • Awarded Vendor receives payment directly from the participating member. • Fees are due to TIPS upon payment by the Me mber to the Vendor. Vendor agrees to pay the participation fee to TIPS for all Agreement sales upon receipt of payment including partial payment, from the Member Entity or as ot herwise agreed by TIPS in writing and signed by an authorized signatory of TIPS.

Licenses
Awarded Vendor shall maintain, in current status, all federal, state and local licenses, bonds and permits required for the operation of the business conducted by awarded Vendor. Awarded Vendor shall remain reasonably fully informed of and in compliance with all ordinances and regulations pertaining to the lawful provision of goods or services under the Agreement. TIPS and TIPS Members reserves the right to stop work and/or cancel an order or terminate this or any other sales Agreement of any awarded Vendor whose license(s) required for performance under this Agreement have expired, lapsed, are suspended or terminated subject to a 30-day cure period unless prohibited by applicable statue or regulation.

Novation
If awarded Vendor sells or transfers all assets, rights or the entire portion of the assets or rights required to perform this Agreement, a successor in interest mu st guarantee to perform all obligations under this Agreement. A simple change of name agreement will not change the Agreement obligations of awarded vendor. TIPS will consider Contract Assignments on a case by case basis. TIPS must be notified within five (5) business days of the transfer of assets or rights.

Site Requirements (only when applicable to service or job) Cleanup: When performing work on site at a TIPS Member’s property, awarded Vendor shall clean up and remove all debris and rubbish resulting from their work as required or directed by TIPS Member or as agreed by the parties. Upon completion of work, the premises shall be left in good repair and an orderly, neat, clean and unobstructed condition.

Preparation: Awarded Vendor shall not begin a project for which TIPS Member has not prepared the site, unless awarded Vendor does the preparation work at no cost, or until TIPS Member includes the cost of site preparation in a purchase order. Site preparation includes, but is not limited to: moving furniture, installing wiring for networks or power, and similar pre-installation requirements.

Registered sex offender restrictions: For work to be performed at sc hools, awarded Vendor agrees that no employee of a subcontractor who has been adju dicated to be a registere d sex offender will perform work at any time when students are, or reasonably expected to be, p resent unless otherwise agreed by the TIPS Member. Awarded Vendor agrees that a violation of this condition shall be considered a material breach and may result in the cancellation of the purchase order at the TIPS Member’s discretion. Awarded Vendor must identify any additional costs associated with compliance of this term. If no costs are specified, compliance with this term will be provided at no additional charge. Safety measures: Awarded Vendor shall take all reasonable precautions for the safety of employees on the worksite, and shall erect and properly maintain all necessary safeguards for protection of workers and the public. Awarded Vendor shall post warning signs against all hazards created by the operation and work in progress. Proper precautions shall be taken pursuant to state law and standard practices to protect workers, general public and existing structures from injury or damage.

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 7 Safety Measures
Awarded Vendor shall take all reasonable precautions for the safety of employees on the worksite, and shall erect and properly maintain all necessary safeguards for protection of workers and the public. Awarded vendor shall post warning signs against all hazards c reated by the operation and work in progress. Proper precautions shall be taken pursuant to state law and standard practices to protect workers, general public and existing structures from injury or damage.

Smoking
Persons working under Agreement shall adhere to the TIPS Member’s or local smoking statutes, codes or policies.

Marketing
Awarded Vendor agrees to allow TIPS to use their name and logo within TIPS website, marketing materials and advertisement subject to any reasonable restrict ions provided to TIPS in the Proposal to the Solicitation. The Vendor may submit an acceptable use directive for Vendor’s names and logos with which TIPS agrees to comply. Any use of TIPS name and logo or any form of publicity, inclusive of press release, regarding this Agreement by awarded vendor must ha ve prior approval from TIPS which will not be unreasonably withheld. Request may be ma de by email to [email protected].

Supplemental Agreements
The TIPS Member entity participating in the TIPS Agreement and awarded Vendor may enter into a separate Supplemental Agreement or contract to further define the level of service requirements over and above the minimum defined in this Agreement such as but not limited to, invoice requirements, ordering requirements, specialized delivery, etc. Any Supplementa l Agreement or contract de veloped as a result of this Agreement is exclusively between the TIPS Member entity customer and the Vendor. TIPS, its agents, TIPS Members and employees not a party to the Supplemental Agreement with the TIPS Member customer, shall not be made party to any claim for breach of such agreement unless named and agreed by the Party in question in writing in the agreement. If a Vendor submitting a Proposal requires TIPS and/or TIPS Member to sign an additional agreement, those agreem ents shall comply with the award made by TIPS to the Vendor. Supplemental Vendor’s Agreement documents may not become part of TIPS’ Agreement with Vendor unless and until an authorized representative of TIPS reviews and approves it. TIPS review and approval may be at any time during the life of this Vendor Agreement. TIPS permits TIPS Members to negotiate additional terms and conditions with the Ve ndor for the provision of goods or services under the Vendor’s TIPS Agreement so long as they do not materially co nflict with this Agreement.

Survival Clause
All applicable sales, leases, Supplemental Agreements, contracts, software license agreements, warranties or service agreements that were entered into between Vendor and TIPS or the TIPS Member Customer under the terms and conditions of this Agreement shall survive the expiration or termination of this Agreement. All Orders, Purchase Orders issued or contracts executed by TIPS or a TIPS Member and accepted by the Vendor prior to the expiration or termination of this agreement, shall survive expiration or termination of the Agreement, subject to previously agreed terms and conditions agreed by the parties or as otherwise specified herein relating to termination of this agreement.

Legal obligations
It is the responding Vendor’s responsibility to be aware of and comply with all local, state and federal laws governing the sale of products/services identified in th e applicable Solicitation that resulted in this Vendor Agreement and any awarded Agreement thereof. Applicable laws and regulations must be followed even if

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 8 not specifically identified herein.

Audit rights
Due to transparency statutes and public ac countability requirements of TIPS and TIPS Members’, the awarded Vendor shall, at their sole expense, maintain appropriate due diligence of all purchases made by TIPS Member that utilizes this Agreement. TIPS an d Region 8 ESC each reserve the right to audit the accounting of TIPS related purchases for a period of three (3) years from the time such purchases are made.

This audit right shall survive termination of this Agreement for a period of one (1) year from the effective date of termination. In order to ensure and confirm compliance with this agreement, TIPS shall have authority to conduct audits of Awarded Vendor’s pricing or TIPS transaction documentation with TIPS Members with 30 days’ notice unless the audit is ordered by a Court Order or by a Government Agency with authority to do so without notice. Notwithstanding the foregoing, in the event that TIPS is made aware of any pricing being offered to eligible entities that is materially inconsistent with the pricing under this agreement, TIPS shall have the ability to conduct the audit internally or may engage a third- party auditing firm to investigate any possible non- compliant cond uct or may terminate the Agreement according to the terms of this Agreement. In the even t of an audit, the requested materials shall be reasonably provided in the time, format and at the location acceptable to Region 8 ESC or TIPS. TIPS agrees not to perform a random audit the TIPS transaction documentation more than once per calendar year, but reserves the right to audit for just cause or as required by any governmental agency or court with regulatory authority over TIPS or the TIPS Member.

Force Majeure
If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement then such party shall give notice and full particulars of Force Majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch.

Choice of Law
The Agreement between the Vendor and TIPS/ESC Regi on 8 and any addenda or other additions resulting from this procurement process, however described, shall be governed by, construed and enforced in accordance with the laws of the State of Texas, regardless of any conflict of laws principles.

Venue, Jurisdiction and Service of Process
Any Proceeding arising out of or relating to this procurement process or any contract issued by TIPS resulting from or any contemplated transaction shall be brought in a court of competent jurisdiction in Camp County, Texas and each of the parties irrevocably submits to th e exclusive jurisdiction of said court in any such proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in respect of the Proceeding shall be heard and determined only in any such court, and agrees not to bring any proceeding arising out of or relating to this procurement process or any contract resulting from or any contemplated transaction in any other court. The parties agree that either or both of them may file a copy of this paragraph with any court as wr itten evidence of the knowing, voluntary and freely bargained for agreement between the parties irrevocably to waive any objections to venue or to convenience of forum. Process in an y Proceeding referred to in the first sentence of this Section may be served on any party anywhere in the world. Venue for any dispute resolution process, other than litigation, between TIPS and the Vendor shall be located in Camp or Titus County, Texas.

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 9

Project Delivery Order Procedures
The TIPS Member having approved and signed an interlocal agreement, or other TIPS Membership document, may make a request of the awarded Vendor under this Agreement when the TIPS Member desires goods or services awarded to the Vendor. Notification may occur via phone, the web, courier, email, fax, or in person. Upon notification of a pending request, the awarded Vendor shall acknowledge the TIPS Member’s request as soon as possible, but must make contact with the TIPS Member within two working days.

Status of TIPS Members as Related to Vendors Contract Information TIPS Members stand in the place of TIPS as related to this agreemen t and have the same access to the proposal information and all related documents. TIPS Members have all the same rights under the awarded Agreement as TIPS.

Vendor’s Resellers as Related to This Agreement
Vendor’s Named Resellers (“Resellers”) under this Agreement shall comply with all terms and conditions of this agreement and all addenda or incorporated docume nts. All actions related to sales by Authorized Vendor’s Resellers under this Agreement are the responsi bility of the awarded Vendor. If Resellers fail to report sales to TIPS under your Agreement, the awarded Vendor is responsible for their contractual failures and shall be billed for the fees. The awarded Vendor may then recover the fees from their named reseller as the law allows.

Support Requirements
If there is a dispute between the awarded Vendor and TIPS Member, TIPS or its representatives may, at TIPS sole discretion, assist in conflict resolution if requested by either party. TIPS, or its representatives, reserve the right to inspect any project and audit the awar ded Vendor’s TIPS project files, documentation and correspondence related to the requesting TIPS Member’s order. If there are confidentiality requirements by either party, TIPS shall comply to the extent permitted by law.

Incorporation of Solicitation
The TIPS Solicitation which resulted in this Vendor Agreement, whether a Request for Proposals, the Request for Competitive Sealed Proposals or Request for Qualifications solicitation, or other, the Vendor’s response to same, and all associated documents and forms ma de part of the solicitation process, including any addenda, are hereby incorporated by reference into this Agreement as if copied verbatim.

SECTION HEADERS OR TITLES

THE SECTON HEADERS OR TITLES WITHIN THIS DOCUMENT ARE MERELY GUIDES FOR CONVENIENCE AND ARE NOT FOR CLASSIFICATION OR LIMITING OF THE RESPONSIBILITES OF THE PARTIES TO THIS DOCUMENT.

STATUTORY REQUIREMENTS
Texas governmental entities are prohibited from doing business with companies that fail to certify to this condition as required by Texas Government Code Sec. 2270.

By executing this agreement, you certify that you are authorized to bind the undersigned Vendor and that your company (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement.

You certify that your company is not listed on and does not and will not do business with companies that are on the Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations per Texas

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 10 Gov't Code 2270.0153 found at https://comptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf

You certify that if the certified statements above become untrue at any time during the life of this Agreement that the Vendor will notify TIPS within three (3) business day of the change by a letter on Vendor’s letterhead from and signed by an authorized representative of the Vendor stating the non-compliance decision and the TIPS Agreement number and description at:

Attention: General Counsel
ESC Region 8/The Interlocal Purchasing System (TIPS)
4845 Highway 271 North
Pittsburg, TX,75686
And by an email sent to [email protected]

Insurance Requirements

The undersigned Vendor agrees to maintain the belo w minimum insurance requirements for TIPS Contract Holders:

General Liability $1,000,000 each Occurrence/ Aggregate Automobile Liability $300,000 Includes owned, hired & non-owned Workers' Compensation Statutory limits for the jurisdiction in which the Vendor performs under this Agreement.

Umbrella Liability $1,000,000

When the Vendor or its subcontractors are liable for any damages or claims, the Vendor’s policy, when the Vendor is responsible for the claim, must be primary over any other valid and collectible insurance carried by the Member. Any immunity available to TIPS or TI PS Members shall not be used as a defense by the contractor's insurance policy. The coverages and limits are to be considered minimum requirements and in no way limit the liability of the Vendor(s). Insurance shal l be written by a carrier with an A-; VII or better rating in accordance with current A.M. Best Key Rating Guide. Only deductibles applicable to property damage are acceptable, unless proof of retention funds to cover said deductibles is provided. "Claims made" policies will not be accepted. Vendor’s required minimum coverage shall not be suspended, voided, cancelled, non-renewed or reduced in coverage or in limits unless replaced by a policy that provides the minimum required coverage except after thirty (30) days prior written notice by certified mail, return receipt requested has been given to TIPS or the TIPS Member if a project or pending delivery of an order is ongoing.

Upon request, certified copies of all insurance policies shall be furnished to the TIPS or the TIPS Member.

Special Terms and Conditions

• Orders: All Vendor orders received from TIPS Member s must be emailed to TIPS at tipspo@tips- usa.com. Should a TIPS Member send an order directly to the Vendor, it is the Vendor’s responsibility to forward a copy of the order to TIPS at the email above within 3 business days and confirm its receipt with TIPS.
• Vendor Encouraging Members to bypass TIPS agreement: Encouraging TIPS Members to purchase directly from the Vendor or through another agreement, when the Member has requested using the TIPS cooperative Agreement or price, and thereby bypassing the TIPS Agreement is a violation of the terms and conditions of this Agreement and will result in removal of the Vendor from the TIPS

TIPS Vendor Agreement PART 1 ONLY Ver. 021522_sr Page 11 Program.
• Order Confirmation: All TIPS Member Agreement orders are approved daily by TIPS and sent to the Vendor. The Vendor should confirm receipt of orders to the TIPS Member (customer) within 3 business days.
• Vendor custom website for TIPS: If Vendor is hosting a custom TIPS website, updated pricing when effective. TIPS shall be notified when prices change in accordance with the award. • Back Ordered Products : If product is not expected to ship within the time provided to the TIPS Member by the Vendor, the Member is to be notified within 3 business days and appropriate action taken based on customer request.

The TIPS Vendor Agreement Signature Page is inserted here.

State Zip
Fax
Company Name
Address
City
Phone
Email of Authorized Representative
Name of Authorized Representative
Title
Signature of Authorized Representative
Date
TIPS Authorized Representative Name
Title
TIPS Authorized Representative Signature
Approved by ESC Region 8
Date
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Electro-Mech Scoreboard CO
PO Box 102, 72 Industrial Blvd
31096
4788640212
[email protected]
Jim Ledford
National Sales Manager
GA
4788643366
10/12/2022
Wrightsville

NOTICE TO MEMBERS REGARDING ATTRIBUTE RESPONSES

TIPS VENDORS RESPOND TO ATTRIBUTE QUESTIONS AS PART OF TIPS COMPETITIVE SOLICITATION PROCESS. THE VENDOR’S RESPONSES TO ATTRIBUTE QUESTIONS ARE INCLUDED HEREIN AS “SUPPLIER RESPONSE.” PLEASE BE ADVISED THAT DEVIATIONS, IF ANY, IN VENDOR’S RESPONSE TO ATTRIBUTE QUESTIONS MAY NOT REFLECT VENDOR’S FINAL ATTRIBUTE RESPONSE, WHICH IS SUBJECT TO NEGOTIATIONS PRIOR TO AWARD. PLEASE CONTACT THE TIPS OFFICE AT 866-839- 8477 WITH QUESTIONS OR CONCERNS REGARDING VENDOR ATTRIBUTE RESPONSE DEVIATIONS. PLEASE KEEP IN MIND THAT TIPS DOES NOT PROVIDE LEGAL COUNSEL TO MEMBERS. TIPS RECOMM ENDS THAT YOU CONSULT YOUR LEGAL

COUNSEL WHEN EXECUTING CONTRACTS WITH OR MAKING PURCHASES FROM TIPS VENDORS.

220901
Electro-Mech Scoreboard Co
Supplier Response
Event Information
Number: 220901
Title: Scoreboards and Services (2 Part with JOC)
Type: Request for Proposal
Issue Date: 9/1/2022
Deadline: 10/21/2022 03:00 PM (CT)
Notes: This is a 2 PART solicitation. PART 1 is for projects that are not considered construction or a public work. It includes, but is not limited to, parts, supplies, maintenance services and repairs. PART 2 Job Order Contract (JOC) is for projects considered construction or public work projects. The determination of whether or not a project requires a PART 2 JOC is the responsibility of the TIPS member entity.

Vendors are encouraged to respond to BOTH PARTS 1 and 2 to meet the needs of our members, but responses to both parts is not required.

IF YOU CURRENTLY HOLD TIPS CONTRACT 19090201 or
19090202 SCOREBO ARDS AND SERVICES ("190902 PART 1
OR 2"), YOU MUST RESPOND TO THIS SOLICITATION TO

PREVENT LAPSE OF CONTRACT UNLESS YOU HOLD

ANOTHER CURRENT TIPS CONTRACT THAT COVERS ALL OF
YOUR SCOREBOARD OFFERINGS. THIS AWARDED

CONTRACT WILL REPLACE YOUR EXPIRING TIPS CONTRACT
190902 PART 1 OR 2.

Vendor: Electro-Mech Scoreboard Co 220901Page 1 of 34 pages

IF YOU HOLD ANOTHER TIPS CONTRACT OTHER
THAN 190902 PART 1 OR 2 WHICH COVERS ALL OF YOUR

SCOREBOARD OFFERINGS AND YOU ARE SATISFIED WITH IT,

THERE IS NO NEED TO RESPOND TO THIS CONTRACT
UNLESS YOU PREFER TO HOLD BOTH CONTRACTS.

Contact Information
Address: Region 8 Education Service Center
4845 US Highway 271 North
Pittsburg, TX 75686
Phone: +1 ( 866) 839-8477
Email: [email protected]
Vendor: Electro-Mech Scoreboard Co 220901Page 2 of 34 pages Electro-Mech Scoreboard Co Information
Contact: Jim Ledford
Address: 72 Industrial Blvd
PO Box 102
Wrightsville, GA 31096
Phone: ( 478) 864-3366
Fax: (478) 278-1281
Toll Free: ( 800) 445-7846
Email: jledford@elec tro-mech.com
Web Address: www.electro-mech.com
By submitting your response, you certify that you are authorized to represent and bind your company.

Jim Ledford [email protected]
Signature Email
Submitted at 10/17/2022 02:57:58 PM (CT)
Requested Attachments
D/M/WBE Certification OPTIONAL No response
D/M/WBE Certification documentation may be scanned and uploaded if you desire to claim your status as one of the identified enterprises. (Disadvantaged Business Enterprise, Minority Business Enterprise and/or Woman Business Enterprise) If vendor has more than one certification scan into one document. (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files.

Agreement Signature Form PART 1 ONLY 220901 Agreement Signature Form PART 1 ONLY.pdf If you have not taken exception or deviation to the agreement language in the solicitation attributes, download the AGREEMENT SIGNATURE FORM from the "ATTACHMENTS" tab. This PDF document is a fillable form. Download the document to your computer, fill in the requested company information, print the file, SIGN the form, SCAN the completed and signed AGREEMENT SIGNATURE FORM, and upload here.

If you have taken exception to any of the agreement language and noted the exception in the deviations section of the attributes for the agreement, complete the AGREEMENT SIGNATURE FORM, but DO NOT SIGN until those deviations have been negotiated and resolved with TIPS management. Upload the unsigned form here, because this is a required document.

Vendor Agreement PART 2 ONLY 220901 Vendor Agreement JOC_PART 2 ONLY.pdf If proposing on Part 2, the vendor must download the Vendor Agreement from the attachment tab, fill in the requested information and upload the completed agreement.

DO NOT UPLOAD encrypted or password protected files.

Pricing Form 1 PART 1 ONLY 220901 Pricing Form 1 PART 1 ONLY.xlsx The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested information and upload the completed spreadsheet.

DO NOT UPLOAD encrypted or password protected files.

Agreement Signature Form PART 2 ONLY 220901 Agreement Signature Form PART 2 ONLY.pdf If proposing on Part 2, the vendor must download the Vendor Agreement from the attachment tab, fill in the requested information and upload the completed agreement.

DO NOT UPLOAD encrypted or password protected files.

Pricing Form 2 PART 1 ONLY 220901 Pricing Form 2 PART 1 ONLY.xlsx The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested information and upload the completed spreadsheet.

DO NOT UPLOAD encrypted or password protected files.

Vendor: Electro-Mech Scoreboard Co 220901Page 3 of 34 pages Vendor Agreement PART 1 ONLY 220901 Vendor Agreement - PART 1 ONLY.pdf The vendor must download the Vendor Agreement from the attachment tab, fill in the requested information and upload the completed agreement.

DO NOT UPLOAD encrypted or password protected files.

OPTIONAL - PART 2 - JOC Pricing of Itemized List of RS Means Non-Prepriced Items No response The Vendor may download the optional Pricing of Itemized List of RS Means Non-Prepriced Items form from the attachment tab, fill in the requested information, and upload the completed spreadshee t. DO NOT UPLOAD encrypted or password protected files.

Reference Form (PARTS 1 & 2) 220901 Reference_Form.xls
Valid Reference Email addresses are REQUIRED on the spreadsheet. LEAVE THE FORM IN EXCEL FORMAT. VERIFY EACH EMAIL ADDRESS AND ENSURE THE REFERENCE KNOWS THEY WILL BE RECEIVING AN EMAIL FROM TIPS.

The vendor must download the References spreadsheet from the attachment tab, fill in the requested information and upload the completed spreadsheet. DO NOT UPLOAD encrypted or password protected files.

Proposed Goods and Services Electro-Mech Product Catalog 2022-2023.pd f Please upload one or more documents or sheets describing your offerings, line cards, catalogs, links to offerings OR list links to your offerings that illustrate the catalog of proposed lines of goods and or services you carry and offer under this proposal. It does not have to be exhaustive but should, at a minimum tell us what you are offering. It could be as simple as a sheet with your link to your online catalog of goods and services.

Warranty Electro-Mech Warranty.pdf
Warranty information (if applicable) must be scanned and uploaded. (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files.

Supplementary No response
Supplementary information can be scanned and uploaded. (Company information, brochures, catalogs, etc.) (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.

All Other Certificates No response
All Other Certificates (if applicable) must be scanned and uploaded. If vendor has more than one other certification scan into one document. (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.

Logo and Other Company Marks EM-Logo-No-Background-1000x400.png Conflict of Interest Form CIQ- ONLY REQUIRED IF A CONFLICT EXISTS PER THE

INSTRUCTIONS
No response

ONLY REQUIRED IF A CONFLICT EXISTS PER THE INSTRUCTIONS Conflict of Interest Form for Vendors that are required to submit the form. The Conflict of Interest Form is included in the Base documents or can be found at https://www.tips-usa.com/assets/documents/docs/CIQ.pdf.

Certificate of Corporate Offerer - COMPLETE

ONLY IF OFFERER IS A CORPORATION
CERTIFICATION OF CORPORATE OFFERER FORM_0001.pdf

COMPLETE AND UPLOAD FORM IN ATTACHMENTS SECTION ONLY IF OFFERER IS A CORPORATION /REE\LQJ5HSRUW6WDQGDUG)RUP///³GLVFORVXUH)RUPWR5HSRUW/REE\LQJ´ No response If you answered "I HAVE Lobbied per above" to attribute #66, please download and complete and upload the Standard )RUP///³GLVFORVXUH)RUPWR5HSRUW/REE\LQJ´LQWKH5HVSRQVH DWWDFKPHQWVVHFWLRQ Confidentiality Form CONFIDENTIALITY CLAIM FORM-Includes price list.pdf REQUIRED CONFIDENTIALITY FORM. PLEASE READ CAREFULLY AND FOLLOW THE INSTRUCTIONS. Complete the form according to your company requirements, make any desired attachments and upload to the appropriate section under "Response Attachments" THIS FORM DETERMINES HOW ESC8/TIPS RESPONDS TO LEGAL PUBLIC INFORMATION REQUESTS.

Vendor: Electro-Mech Scoreboard Co 220901Page 4 of 34 pages Bonding Capacity Letter from Surety/Insurance Company Electro-Mech Bond Capacity.pdf REQUIRED IF YOU ARE PROPOSING ON PART 2 -Attach the Bonding Capacity Letter from Surety/Insurance Company. LETTER MUST BE DATED PER INSTRUCTIONS IN THE RFP. if you do not have one available at the time o f proposal, attached a letter stating it will be submitt ed when received to prove bonding capacity. No award can be made on PART 2 JOC until official bonding capacity letter is received by TIPS.

Current W-9 Tax Form Electro-Mech W9.pdf
You are required by TIPS to upload a current W-9 Internal Revenue Service (IRS) Tax Form for your entity. This form will be utilized by TIPS to properly identify your entity.

Response Attachments
CONFIDENTIAL Electro-Mech Full Catalog Pricing.pdf
Electro-Mech Standard Catalog Price List
Bid Attributes
1 Yes - No
Disadvantaged/Minority/Women Business Enterprise - D/M/WBE/Federal HUBZone (Required by some participating governmental entities). Vendor certifies that their firm is a D/M/WBE or HUBZone? Vendor must upload proof of FHUWLILFDWLRQWRWKH´5HVSRQVH$WWDFKPHQWV´'0:%(&(57,),&$7(6VHFWLRQ No
2 Yes - No
Historically Underutilized Business - HUB (Required by some participating governmental entities) Vendor certifies that their firm is a HUB as defined by the State of Texas at https://comptroller.texas.gov/purchasing/vendor/hub/. 3URRIPD\EHVXEPLWWHG9HQGRUPXVWXSORDGSURRIRIFHUWLILFDWL RQWRWKH³5HVSRQVH$WWDFKPHQWV´+8% CERTIFICATES section.

No
3 Yes - No
The Vendor can provide services and/or products to all 50 US States? Yes
4 States Served:

If answer is NO to question #3, please list which states can be served. (Example: AR, OK, TX) No response
5 Company and/or Product Description:

This information will appear on the TIPS website in the company profile section, if awarded a TIPS contract. (Limit 750 characters.)
Electronic scoreboards for all sports
6 Primary Contact Name
Primary Contact Name
Jim Ledford
7 Primary Contact Title
Primary Contact Title
National Sales Manager
Vendor: Electro-Mech Scoreboard Co 220901Page 5 of 34 pages 8 Primary Contact Email
Primary Contact Email
[email protected]
9 Primary Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
4788643366
1 0
Primary Contact Fax
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
4788640212
1 1
Primary Contact Mobile
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
No response
1 2
Secondary Contact Name
Secondary Contact Name
Allen McMichael
1 3
Secondary Contact Title
Secondary Contact Title
President
1 4
Secondary Contact Email
Secondary Contact Email
[email protected]
1 5
Secondary Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
4788643366
1 6
Secondary Contact Fax
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
4788640212
Vendor: Electro-Mech Scoreboard Co 220901Page 6 of 34 pages 1 7
Secondary Contact Mobile
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
0 1
8 Admin Fee Contact Name
Admin Fee Contact Name. This person is responsible for paying the admin fee to TIPS.

Linda Crawford
1 9
Admin Fee Contact Email
Admin Fee Contact Email
[email protected]
2 0
Admin Fee Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
4788643366
2 1
Purchase Order Contact Name
Purchase Order Contact Name. This person is responsible for receiving Purchase Orders from TIPS.

Jim Ledford
2 2
Purchase Order Contact Email
Purchase Order Contact Email
[email protected]
2 3
Purchase Order Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
4788643366
2 4
Company Website
Company Website (Format - www.company.com)
www.electro-mech.com
2 5
Entity D/B/A's and Assumed Names
Please identify all of your entity's assumed names and D/B/A's. Please note that you will be identified publicly by the legal name under which you responded to this solicitation unless you organize otherwise with TIPS after award.

No response
2 6
Primary Address
Primary Address
72 Industrial Blvd
Vendor: Electro-Mech Scoreboard Co 220901Page 7 of 34 pages 2 7
Primary Address City
Primary Address City
Wrightsville
2 8
Primary Address State
Primary Address State (2 Digit Abbreviation)
GA
2 9
Primary Address Zip
Primary Address Zip
31096
3 0
Search Words:

Please list search words to be posted in the TIPS database about your company that TIPS website users might search. Words may be product names, manufacturers, or other words associated with the category of award. YOU MAY NOT LIST NON-CATEGORY ITEMS. (Limit 500 words) (Format: product, paper, construction, manufacturer name, etc.)
Scoreboard, Scoreboards, Electro-Mech, baseball scoreboard, football scoreboard, basketball scoreboard, soccer scoreboard, softball scoreboard
3 1
Do you want TIPS Members to be able to spend Federal grant funds with you if awarded? Is it your intent to be able to sell to our members regardless of the fund source, whether it be local, state or federal?
Most of our members receive Federal Government grants or other funding and they make up a significant portion of their budgets. The Members need to know if your company is willing to sell to them when they spend federal budget funds on their purchase. There are attributes that follow that include provisions from the federal regulations in 2 CFR part 200, etc. Your answers will determine if your award will be designated as eligible for TIPS Members to utilize federal funds with your company.

Do you want TIPS Members to be able to spend Federal funds, at the Member's discretion, with you? Yes
3 2
Yes - No
Certification of Residency - The vendor's ultimate parent company or majority owner:
(A) has its principal place of business in Texas;
OR
(B) employs at least 500 persons in Texas?
This question is required as a data gathering function for information to our members making purchases with awarded vendors. Does not affect scoring with TIPS.

No
Vendor: Electro-Mech Scoreboard Co 220901Page 8 of 34 pages 3 3
Company Residence (City)
Vendor's principal place of business is in the city of? Wrightsville
3 4
Company Residence (State)
Vendor's principal place of business is in the state of? GA
3 5
Discount Offered - CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES

ON THIS ATTRIBUTE QUESTION
Remember this is a MINIMUM discount percentage. So, be sure that the discount percentage inserted here can be applied to ANY OFFERING OF GOODS OR SERVICES THROUGHOUT THE LIFE OF THE CONTRACT.

CAUTION: BE CERTAIN YOU CAN HONOR THIS MINIMUMDISCOUNT PERCENTAGE ON ANY OFFERED SERVICE OR GOOD NOW OR DURING THE LIFE OF THE CONTRACT.

If awarded on PART 1, what is the MINIMUM percentage discount off of any item or service you offer to TIPS Members that is in your regular catalog (as defined in the solicitation specifications document), website, store or shelf pricing or when adding new goods or services to your offerings during the life of the contract? The resulting price of any goods or services Catalog list prices after this discount is applied is a ceiling on your pricing and not a floor because, in order to be more competitive in the individual circumstance, you may offer a larger discount depending on the items or services purchased and the quantity at time of sale. Please note that any specific greater discount offered for a particular product, brand, or service listed in Vendor's proposal will control and Vendor will be required to honor that greater specific discount, in excess of the minimum discount, for that particular product, brand, or service for the life of the contract.

Must answer with a number between 0% and 100%.
10%
3 6
MINIMUM Discount Term
If awarded on PART 1, does the vendor agree to at least offer, for the life of the Agreement, the Minimum Discount Percentage off list or catalog proposed by Vendor in response to the Attribute entitled "Discount Offered - CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES ON THIS ATTRIBUTE QUESTION"? TIPS will utilize this response to satisfy the Long Term Cost scoring evaluation criteria on PART 1. A "YES" answer will be awarded the maximum 10 points for this criterion out of the 100 total points and a "NO" answer is awarded 0 points.

YES
Vendor: Electro-Mech Scoreboard Co 220901Page 9 of 34 pages 3 7
Yes - No
If awarded on Part 1 of the TIPS Contract, for the duration of the Contract, Vendor agrees to provide, upon request, their then current catalog pricing, as defined in the solicitation and below, to TIPS upon request for any goods and services offered on PART 1 of the Vendor's TIPS Contract, if any. "Catalog" means the available list of tangible personal property or services, in the most current listing, regardless of date, during the life of the contract, that takes the form of a catalog, price list, schedule, shelf price or other form that:

A. is regularly maintained by the manufacturer or Vendor of an item; and B. is either published or otherwise av ailable for inspection by a custom erduring the purchase process; C. to which the minimum di scount proposed by the proposing Vendor may be applied.

YES
3 8
TIPS administration fee
By submitting a proposal, I agree that all pricing submitted to TIPS shall include the participation fee, as designated in the solicitation or as otherwise agreed in writing and shall be remitted to TIPS by the Vendor or the vendor's named resellers and as agreed in the Vendor agreement. I agree that the fee shall not and will not be added by the vendor as a separate line item on a TIPS member invoice, quote, proposal or any other written communications with the TIPS member.
3 9
REQUIRED FOR PART 2 JOC - PRICING OF Regular Hours Coefficient What is your regular hours coefficient for the RS Means Price Book? (FAILURE TO RESPOND PROHIBITS PART 2 JOC EVALUATION)
Remember that this is a ceiling price proposed. You can discount lower than your proposed contract coefficient, but not higher.

This is one of three pricing questions that are required for consideration for award on this solicitation. Please consider your answer carefully. An explanation of the TIPS scoring of pricing is included in the attachments for your information.

The below is an Example of how pricing model works (not intended to influence your proposed coefficient, you should propose a coefficient that you determine is right for your business):

To propose the exact pricing as the RS Means Unit Price Book, you would insert a 1.0 and to propose a 5% discount for the RS Means Price Book would be a .95 regular hours coefficient and so on. 1 Vendor: Electro-Mech Scoreboard Co 220901Page 10 of 34 pages 4 0
REQUIRED FOR PART 2 JOC - PRICING OF After Hours Coefficient What is your after hours coefficient for the RS Means Price Book for work performed after normal working hours? (FAILURE TO RESPOND PROHIBITS PART 2 JOC EVALUATION)
Remember that this is a ceiling price proposed. You can discount to any TIPS Member customer a lower coefficient than your proposed contract coefficient, but not higher.

This is one of three pricing questions that are required for consideration for award on this solicitation. Please consider your answer carefully. An explanation of the TIPS scoring of pricing titled "Pricing Coefficient Instruction" is included in the attachments for your information.

The below is an EXAMPLE of how the pricing model works (It is not intended to influence your proposed coefficient, you should propose a coefficient that you determine is reasonable for your business for the life of the contract):

The most common after hours coefficient is time and a half of the RS Means Unit Price Book prices. To illustrate this coefficient, if your regular hours coefficient is .95, your after hours coefficient would be 1.45. 1 4
1 REQUIRED FOR 2 PART JOC - PRICING for Markup of Non-Prepriced Items in RS Means Unit Price Book
YOU MUST ENTER A PERCENTAGE NOT A COEFFICIENT.

What is your proposed Markup Percentage on materials not found in the RS Means Price Book? (FAILURE TO RESPOND PROHIBITS PART 2 JOC EVALUATION) If any materials being utilized for a project cannot be found in the RS Means Price Book, this question is what is the markup percentage on those materials?
When answering this question please insert the number that represents your percentage of proposed markup. YOU MUST ENTER A PERCENTAGE NOT A COEFFICIENT.

Example: if you are proposing a 30 percent markup, please insert the number "30".

Remember that this is a ceiling markup. You may markup a lesser percentage to the TIPS Member customer when pricing the project, but not a greater percentage.

EXAMPLE: You need special materials that are not in the RS Means Unit Price Book for a project. You would buy the materials and mark them up to the TIPS Member customer by the percentage you propose in this question. If the materials cost you, the contractor, $100 and you proposed a markup on this question for the material of 30 percent, then you would charge the TIPS Member customer $130 for the materials.

YOU MUST ENTER A PERCENTAGE NOT A COEFFICIENT
50%
4 2
TIPS Administration Fee
By submitting a proposal, Vendor agrees to remit to TIPS the required TIPS Administration Fee, as designated in the solicitation or as otherwise agreed in writing. If Authorized Resellers are named, Vendor agrees to guarantee remittance of the TIPS Administration fee by or for the Authorized Reseller. TIPS/ESC Region 8 is required by Texas Government Code Section 791 to be compensated for its work. Thus, submission of this proposal requires agreement to this term.

Vendor: Electro-Mech Scoreboard Co 220901Page 11 of 34 pages 4 3
TIPS Administration Fee Paid by Vendor - Not Charged to Customer Vendor understands and agrees that it owes TIPS a TIPS Administration Fee (published in the RFP/RCSP document) on every TIPS sale made under an awarded TIPS Contract. Vendor further understands and agrees that Vendor shall submit pricing with this proposal which includes and accounts for the TIPS Administration Fee and shall never separately charge the TIPS Member Customer the TIPS fee or add the TIPS Administration Fee line LWHPWRDQLQYRLFHRUVLPLODUSXUFKDVHGRFXPHQW6XEPLVVLRQRI WKLVSURSRVDOLV9HQGRU¶VFHUWLILFDWLRQWKDW9HQGRU agrees to this mandatory term.
4 4
Yes - No
Do you offer additional discounts to TIPS members for large order quantities or large scope of work? Yes
4 5
Years in Business as Proposing Company
Years in business as proposing company?
59 4
6 Resellers:

If awarded on PART 1, does the vendor have resellers that it will name under this contract? Resellers are defined as other companies that sell your products under an agreement with you, as the awarded vendor of TIPS.

EXAMPLE: BIGmart is a reseller of ACME brand televisions. If ACME were a TIPS awarded vendor, then ACME would list BIGmart as a reseller.
(Resellers are only permitted under a PART 1 award. If applicable, Vendor should add all Authorized Resellers within the TIPS Vendor Portal upon award).

Yes
4 7
Right of Refusal
The proposing vendor has the right not to sell under the awarded agreement with a TIPS member at vendor's discretion unless required by law.

Vendor: Electro-Mech Scoreboard Co 220901Page 12 of 34 pages 4 8

NON-COLLUSIVE BIDDING CERTIFICATE
By submission of this bid or proposal, the Bidder certifies that:
1) This bid or proposal has been independently arrived at without collusion with any other Bidder or with any Competitor;
2) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids, or proposals for this project, to any other Bidder, Competitor or potential competitor:
3) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal;
4) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the Bidder as well as to the person signing in its behalf.

Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered. 4 9
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ -Do you have any CONFLICT OF INTEREST TO REPORT OR DISCLOSE under this statutory requirement? Do you have any CONFLICT OF INTEREST TO REPORT OR DISCLOSE under this statutory requirement? YES or NO
If you have a conflict of interest as described in this form or the Local Government Code Chapter 176, cited therein- you are required to complete and file with TIPS.

The Form CIQ is one of the attachments to this solicitation.

There is an optional upload for this form provided if you have a conflict and must file the form No
5 0
Filing of Form CIQ
If yes (above), have you filed a form CIQ by uploading the form to this RFP as directed above? No
5 1
Regulatory Standing
I certify to TIPS for the proposal attached that my company is in good standing with all governmental agencies Federal or state that regulate any part of our business operations. If not, please explain in the next attribute question.

Yes
5 2
Regulatory Standing
Regulatory Standing explanation of no answer on previous question.

No response
Vendor: Electro-Mech Scoreboard Co 220901Page 13 of 34 pages 5 3
$QWLWUXVW&HUWLILFDWLRQ6WDWHPHQWV
7H[*RYHUQPHQW&RGH

By submission of this bid or proposal, the Bidder certifies that:

I affirm under penalty of perjury of the laws of the State of Texas that:
(1) I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;
(2) In connection with this bid, neither I nor any representative of the Company has violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (3) In connection with this bid, neither I nor any representative of the Company has violated any federal antitrust law;
(4) Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company.

Vendor: Electro-Mech Scoreboard Co 220901Page 14 of 34 pages 5 4
Suspension or Debarment Instructions
Instructions for Certification:

1. By answering yes to the next Attribute question below, the vendor and prospective lower tier participant is providing the certification set out herein in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and / or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 7KHWHUPV³FRYHUHGWUDQVDFWLRQ´³GHEDUUHG´³VXVSHQGHG´³L QHOLJLEOH´³ORZHUWLHUFRYHUHGWUDQVDFWLRQ´ ³SDUWLFLSDQWV´³SHUVRQ´³SULPDU\FRYHUHGWUDQVDFWLRQ´³SULQF LSDO´³SURSRVDO´DQG³YROXQWDULO\H[FOXGHG´DVXVHGLQ this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled ³&HUWLILFDWLRQ5HJDUGLQJ'HEDUPHQW6XVSHQVLRQ,QHOLJLELOLW\D QG9ROXQWDU\([FOXVLRQ/RZHU7LHU&RYHUHG 7UDQVDFWLRQ´ZLWKRXWPRGLILFDWLRQLQDOOORZHUWLHUFRYHUHGWUD QVDFWLRQVDQGLQDOOVROLFLWDWLRQVIRUORZHUWLHUFRYHUHG transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and / or debarment.
5 5
Suspension or Debarment Certification
By answering yes, you certify that no federal suspension or debarment is in place, which would preclude receiving a federally funded contract as described above.

Yes
Vendor: Electro-Mech Scoreboard Co 220901Page 15 of 34 pages 5 6
Non-Discrimination Statement and Certification
In accordance with Federal civil rights law, all U.S. Departments, including the U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3)
email: [email protected].
(Title VI of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS ,QVWUXFWLRQ&LYLO5LJKWV&RPSOLDQFHDQG(QIRUFHPHQW±1X WULWLRQ3URJUDPVDQG$FWLYLWLHV

All U.S. Departments, including the USDA are equal opportunity provider, employer, and lender.

Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered. I certify that in the performance of a contract with TIPS or its members, that our company will conform to the foregoing anti-discrimination statement and comply with the cited and all other applicable laws and regulations.

Yes, I certify (Yes)
5 7
2 CFR PART 200 Contract Provisions Explanation
Required Federal contract provisions of Federal Regulations for Contracts for contracts with ESC Region 8 and TIPS Members:

The following provisions are required to be in place and agreed if the procurement is funded in any part with federal funds.

The ESC Region 8 and TIPS Members are the subgrantee or Subrecipient by definition. Most of the provisions are ORFDWHGLQ&)53$57$SSHQGL[,,WR3DUW²&RQWUDFW3U RYLVLRQVIRU1RQ)HGHUDO(QWLW\&RQWUDFWV8QGHU Federal Awards at 2 CFR PART 200. Others are included within 2 CFR part 200 et al.

In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non- Federal entity under the Federal award must contain provisions covering the following, as applicable.

Vendor: Electro-Mech Scoreboard Co 220901Page 16 of 34 pages 5 8
2 CFR PART 200 Contracts
Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Notice: Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

Does vendor agree?
Yes
5 9
2 CFR PART 200 Termination
Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000) Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members reserves the right to terminate any agreement in excess of $10,000 resulting from this procurement process for cause after giving the vendor an appropriate opportunity and up to 30 days, to cure the causal breach of terms and conditions. ESC Region 8 and TIPS Members reserves the right to terminate any agreement in excess of $10,000 resulting from this procurement process for convenience with 30 days notice in writing to the awarded vendor. The vendor would be compensated for work performed and goods procured as of the termination date if for convenience of the ESC Region 8 and TIPS Members. Any award under this procurement process is not exclusive and the ESC Region 8 and TIPS reserves the right to purchase goods and services from other vendors when it is in the best interest of the ESC Region 8 and TIPS.

Does vendor agree?
Yes
6 0
2 CFR PART 200 Clean Air Act
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as DPHQGHG²&RQWUDFWVDQGVXEJUDQWVRIDPRXQWVLQH[FHVVRI PXVWFRQWDLQDSURYLVLRQWKDWUHTXLUHVWKH non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Pursuant to the Clean Air Act, et al above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members requires that the proposer certify that during the term of an award by the ESC Region 8 and TIPS Members resulting from this procurement process the vendor agrees to comply with all of the above regulations, including all of the terms listed and referenced therein.

Does vendor agree?
Yes
Vendor: Electro-Mech Scoreboard Co 220901Page 17 of 34 pages 6 1
2 CFR PART 200 Byrd Anti-Lobbying Amendment
%\UG$QWL/REE\LQJ$PHQGPHQW
86&
²&RQWUDFWRUVWKDW DSSO\RUELGIRUDQDZDUGH[FHHGLQJ must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.

Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members requires the proposer certify that during the term and during the life of any contract with ESC Region 8 and TIPS Members resulting from this procurement process the vendor certifies to the terms included or referenced herein.

Does vendor agree?
Yes
6 2
2 CFR PART 200 Federal Rule
Compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). (Contracts, subcontracts, and subgrants of amounts in excess of $250,000)
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members requires the proposer certify that in performance of the contracts, subcontracts, and subgrants of amounts in excess of $250,000, the vendor will be in compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15).

Does vendor certify that it is in compliance with the Clean Air Act? Yes
6 3
2 CFR PART 200 Procurement of Recovered Materials
A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

Does vendor certify that it is in compliance with the Solid Waste Disposal Act as described above? Yes
Vendor: Electro-Mech Scoreboard Co 220901Page 18 of 34 pages 6 4
2 CFR PART 200 Rights to Inventions
,IWKH)HGHUDODZDUGPHHWVWKHGHILQLWLRQRI³IXQGLQJDJUHHPHQW ´XQGHU&)5 D
DQGWKHUHFLSLHQWRU
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that ³IXQGLQJDJUHHPHQW´WKHUHFLSLHQWRUVXEUHFLSLHQWPXVWFRPSO\ ZLWKWKHUHTXLUHPHQWVRI&)53DUW³5LJKWV to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and &RRSHUDWLYH$JUHHPHQWV´DQGDQ\LPSOHPHQWLQJUHJXODWLRQVLVVXH GE\WKHDZDUGLQJDJHQF\ Pursuant to the above, when the foregoing applies to ESC Region 8 and TIPS Members, Vendor certifies that during the term of an award resulting from this procurement process, Vendor agrees to comply with all applicable requirements as referenced in the Federal rule above.

Does vendor agree?
Yes
6 5
2 CFR PART 200 Domestic Preferences for Procurements
As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts DQGSXUFKDVHRUGHUVIRUZRUNRUSURGXFWVXQGHUWKLVDZDUG)RU SXUSRVHVRI&)53DUW³3URGXFHGLQWKH 8QLWHG6WDWHV´PHDQVIRULURQDQGVWHHOSURGXFWVWKDWDOOPDQ XIDFWXULQJSURFHVVHVIURPWKHLQLWLDOPHOWLQJVWDJ through the application of coatings, occurred in the United States. Moreover, for purposes of 2 CFR Part 200.322, ³0DQXIDFWXUHGSURGXFWV´PHDQVLWHPVDQGFRQVWUXFWLRQPDWHULDOV FRPSRVHGLQZKROHRULQSDUWRIQRQIHUURXV metals such as aluminum, plastics and polymer-based products such as polyvinyl chloride pipe, aggregates such as concrete, glass, including optical fiber, and lumber.

Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifies that to the greatest extent practicable Vendor will provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

Does vendor agree?
Yes
Vendor: Electro-Mech Scoreboard Co 220901Page 19 of 34 pages 6 6
2 CFR PART 200 Ban on Foreign Telecommunications
)HGHUDOJUDQWIXQGVPD\QRWEHXVHGWRSXUFKDVHHTXLSPHQWVHUY LFHVRUV\VWHPVWKDWXVH³FRYHUHG WHOHFRPPXQLFDWLRQV´HTXLSPHQWRUVHUYLFHVDVDVXEVWDQWLDORUH VVHQWLDOFRPSRQHQWRIDQ\V\VWHPRUDVFULWLFDO WHFKQRORJ\DVSDUWRIDQ\V\VWHP³&RYHUHGWHOHFRPPXQLFDWLRQV´ PHDQVSXUFKDVHVIURP+XDZHL7HFKQRORJLHV Company or ZTE Corporation (or any subsidiary or affiliate of such entities), and video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifies WKDW9HQGRUZLOOQRWSXUFKDVHHTXLSPHQWVHUYLFHVRUV\VWHPVW KDWXVH³FRYHUHGWHOHFRPPXQLFDWLRQV´DVGHILQHG E\&)5HTXLSPHQWRUVHUYLFHVDVDVXEVWDQWLDORUHVV HQWLDOFRPSRQHQWRIDQ\V\VWHPRUDVFULWLFDO technology as part of any system.

Does vendor agree?
Yes
6 7
2 CFR PART 200 Equal Employment Opportunity
([FHSWDVRWKHUZLVHSURYLGHGXQGHU&)53DUWDOOFRQWUDFW VWKDWPHHWWKHGHILQLWLRQRI³IHGHUDOO\DVVLVWHG FRQVWUXFWLRQFRQWUDFW´LQ&)53DUWPXVWLQFOXGHWKHH TXDORSSRUWXQLW\FODXVHSURYLGHGXQGHU&)5
E
LQDFFRUGDQFHZLWK([HFXWLYH2UGHU³(TXDO(PSOR\ PHQW2SSRUWXQLW\´ )5

&)5
3DUW

&RPSS

DVDPHQGHGE\([HFXWLYH2UGHU ³$PHQGLQJ([HFXWLYH2UGHU 5HODWLQJWR(TXDO(PSOR\PHQW2SSRUWXQLW\´DQGLPSOHPHQWLQJUHJ XODWLRQVDW&)5SDUW³2IILFHRI)HGHUDO &RQWUDFW&RPSOLDQFH3URJUDPV(TXDO(PSOR\PHQW2SSRUWXQLW\'HS DUWPHQWRI/DERU´ Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein.

Does vendor agree?
Yes
Vendor: Electro-Mech Scoreboard Co 220901Page 20 of 34 pages 6 8
2 CFR PART 200 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708) [Applicable ONLY to contracts in excess of $100,000 involving mechanics or laborers .] Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members on qualifying contracts, Vendor certifies that Vendor will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for all contracts by the District resulting from this procurement process.

Does vendor agree?
Yes
6 9
2 CFR PART 200 Contract Cost & Price
For contracts more than the simplified acquisition threshold currently set at $250,000, a TIPS Member may, in very rare circumstances, be required to negotiate profit as a separate element of the price pursuant to 2 C.F.R. 200.324(b). Under those circumstances, Vendor agrees to provide information and negotiate with the TIPS Member regarding profit as a separate element of the price. However, Vendor certifies that the total price charged by the 9HQGRUVKDOOQRWH[FHHGWKH9HQGRU¶V7,36SULFLQJDQGSULFLQJW HUPVSURSRVHG Does Vendor Agree?
Yes
Vendor: Electro-Mech Scoreboard Co 220901Page 21 of 34 pages 7 0
FEMA Fund Certifications
6XEPLVVLRQRIWKLVSURSRVDOLV9HQGRU¶VFHUWLILFDWLRQWKDW9HQG RUDJUHHVWRWKLVWHUP9HQGRUFHUWLILHVWKDW IF and when Vendor accepts a TIPS purchase paid for in full or part with FEMA funds, Vendor certifies that:
(1) Vendor agrees to provide the TIPS Member, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to and rights to reproduce any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. The Vendor agrees to provide the FEMA Administrator or an authorized representatives access to construction or other work sites pertaining to the work being completed under the contract. Vendor acknowledges and agrees that no language in this contract or the contract with the TIPS Member is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of the United States.

7KH9HQGRUVKDOOQRWXVHWKH'HSDUWPHQWRI+RPHODQG6HFXULW \¶VVHDO V
ORJRVFUHVWVRUUHSURGXFWLRQVRIIODJV
or likenesses of DHS agency officials without specific FEMA pre-approval. (3) The Vendor will comply with all applicable Federal law, regulations, executive orders, FEMA policies, procedures, and directives.
(4) The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. (5) The Vendor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) DSSOLHVWRWKH9HQGRU¶VDFWLRQVSHUWDLQLQJWRWKLVFRQWUDFW 7 1
Certification of Compliance with the Energy Policy and Conservation Act When appropriate and to the extent consistent with the law, Vendor certifies that it will comply with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq; 49 C.F.R. Part 18) and any mandatory standards and policies relating to energy efficiency which are contained in applicable state energy conservation plans issued in compliance with the Act.

Does Vendor agree?
Yes
Vendor: Electro-Mech Scoreboard Co 220901Page 22 of 34 pages 7 2
Certification Regarding Lobbying
Applicable to Grants, Subgrants, Cooperative Agreements, and Contracts Exceeding $100,000 in Federal Funds Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative DJUHHPHQWWKHXQGHUVLJQHGVKDOOFRPSOHWHDQGVXEPLW6WDQGDUG) RUP///³GLVFORVXUH)RUPWR5HSRUW/REE\LQJ´ in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all covered subawards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.

I HAVE NOT Lobbied per above
7 3
/REE\LQJ5HSRUW6WDQGDUG)RUP///³GLVFORVXUH)RUPWR5HSRUW/REE\LQJ´ ONLY IF you answered "I HAVE Lobbied per above" to attribute above titled " Certification Regarding Lobbying ", SOHDVHGRZQORDGDQGFRPSOHWHDQGXSORDGWKH6WDQGDUG)RUP/// ³GLVFORVXUH)RUPWR5HSRUW/REE\LQJ´LQWKH Response attachments section.
7 4
Subcontracting with small and minority businesses, women's business enterprises, and labor surplus area firms.

Do you ever anticipate the possibility of subcontracting any of your work under this award if you are successful? IF NO, DO NOT ANSWER THE NEXT ATTRIBUTE QUESTION. . IF YES, and ONLY IF YES, you must answer the next question YES if you want a TIPS Member to be authorized to spend Federal Grant Funds for Procurement.

YES
Vendor: Electro-Mech Scoreboard Co 220901Page 23 of 34 pages 7 5
ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your performance under the TIPS Agreement, do you agree to comply with the following federal requirements?
ONLY IF YES TO THE ABOVE QUESTIONS OR if you ever do subcontract any part of your performance under the TIPS Agreement,
do you agree to comply with the following federal requirements? )HGHUDO5HJXODWLRQ&)5&RQWUDFWLQJZLWKVPDOODQGPL QRULW\EXVLQHVVHVZRPHQ VEXVLQHVVHQWHUSULVHV
and labor surplus area firms. (a)The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (b) Affirmative steps must include:(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce ; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs(1) through (5) of this section.

YES
7 6
If proposing on PART 2, Davis-Bacon Act compliance.

IF proposing on PART 2, Texas Statute requires compliance with Davis-Bacon Act, as amended (40 U.S.C. 3141- 3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part S, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act {40 U.S.C. 314S), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

BY SUBMITTING A PROPOSAL FOR PART 2 OF THIS SOLICITATION, the Vendor agrees, AS REQUIRED BY LAW, to comply with the Davis Bacon Act, IF APPLICABLE and if proposing on PART 2 of this solicitation.

Vendor: Electro-Mech Scoreboard Co 220901Page 24 of 34 pages 7 7
Indemnification
The ESC Region 8 and TIPS is a Texas Political Subdivision and a local governmental entity; therefore, is prohibited from indemnifying third parties pursuant to the Texas Constitution (Article 3, Section 52) except as specifically provided by law or as ordered by a court of competent jurisdiction. A provision in a contract to indemnify or hold a party harmless is a promise to pay for any expenses the indemnified party incurs, if a specified event occurs, such as breaching the terms of the contract or negligently performing duties under the contract. Article III, Section 49 of the Texas Constitution states that "no debt shall be created by or on behalf of the State ... " The Attorney General has counseled that a contractually imposed obligation of indemnity creates a "debt" in the constitutional sense. Tex.

Att'y Gen. Op. No. MW-475 (1982). Contract clauses which require the System or institutions to indemnify must be deleted or qualified with ''to the extent permitted by the Constitution and Laws of the State of Texas." Liquidated damages, attorney's fees, waiver of vendor's liability, and waiver of statutes of limitations clauses should also be deleted or qualified with "to the extent permitted by the Constitution and laws of State of Texas." Do you agree to these terms?
Yes, I Agree (Yes)
7 8
Remedies
The parties shall be entitled to exercise any right or remedy available to it either at law or in equity, subject to the choice of law, venue and service of process clauses limitations agreed herein. Nothing in this agreement shall commit the TIPS to an arbitration resolution of any disagreement under any circumstances. Any Claim arising out of or related to the Contract, except for those specifically waived under the terms of the Contract, may, after denial of the Board of Directors, be subject to mediation at the request of either party. Any issues not resolved hereunder MAY be referred to non-binding mediation to be conducted by a mutually agreed upon mediator as a prerequisite to WKHILOLQJRIDQ\ODZVXLWRYHUVXFKLVVXH
V
7KHSDUWLHVVKDOO VKDUHWKHPHGLDWRU¶VIHHDQGDQ\DVVRFLDWHGILOLQJ fee equally. Mediation shall be held in Camp or Titus County, Texas. Agreements reached in mediation shall be reduced to writing, and will be subject to the approval by the District's Board of Directors, signed by the Parties if approved by the Board of Directors, and, if signed, shall thereafter be enforceable as provided by the laws of the State of Texas.

Do you agree to these terms?
Yes, I Agree
7 9
Remedies Explanation of No Answer
No response
8 0
Choice of Law
The agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from this procurement process, however described, shall be governed by, construed and enforced in accordance with the laws of the State of Texas, regardless of any conflict of laws principles.

THIS DOES NOT APPLY to a vendor's agreement entered into with a TIPS Member, as the Member may be located outside Texas.

Do you agree to these terms?
Agreed
Vendor: Electro-Mech Scoreboard Co 220901Page 25 of 34 pages 8 1
Venue, Jurisdiction and Service of Process
Any proceeding, involving Region 8 ESC or TIPS, arising out of or relating to this procurement process or any contract issued by TIPS resulting from or any contemplated transaction shall be brought in a court of competent jurisdiction in Camp County, Texas and each of the parties irrevocably submits to the exclusive jurisdiction of said court in any such proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in respect of the Proceeding shall be heard and determined only in any such court, and agrees not to bring any proceeding arising out of or relating to this procurement process or any contract resulting from or any contemplated transaction in any other court. The parties agree that either or both of them may file a copy of this paragraph with any court as written evidence of the knowing, voluntary and freely bargained for agreement between the parties irrevocably to waive any objections to venue or to convenience of forum. Process in any Proceeding referred to in the first sentence of this Section may be served on any party anywhere in the world.

Any dispute resolution process other than litigation shall have venue in Camp County or Titus County Texas.

Do you agree to these terms?
Agreed
8 2
Alternative Dispute Resolution Explanation of No Answer No response
8 3
Infringement(s)
The successful vendor will be expected to indemnify and hold harmless the TIPS and its employees, officers, agents, representatives, contractors, assignees and designees from any and all third party claims and judgments involving infringement of patent, copyright, trade secrets, trade or service marks, and any other intellectual or LQWDQJLEOHSURSHUW\ULJKWVDWWULEXWHGWRRUFODLPVEDVHGRQWKH 9HQGRU VSURSRVDORU9HQGRU¶VSHUIRUPDQFHRI
contracts awarded and approved.

Do you agree to these terms?
Yes, I Agree
8 4
Infringement(s) Explanation of No Answer
No response
8 5
Acts or Omissions
The successful vendor will be expected to indemnify and hold harmless the TIPS, its officers, employees, agents, representatives, contractors, assignees and designees from and against any and all liability, actions, claims, demands or suits, and all related costs, attorney's fees and expenses arising out of, or resulting from any acts or omissions of the vendor or its agents, employees, subcontractors, or suppliers in the execution or performance of any agreements
ultimately made by TIPS and the vendor.

Do you agree to these terms?
Yes, I Agree
8 6
Acts or Omissions Explanation of No Answer
No response
8 7
Contract Governance
Any contract made or entered into by the TIPS is subject to and is to be governed by Section 271.151 et seq, Tex Loc Gov't Code. Otherwise, TIPS does not waive its governmental immunities from suit or liability except to the extent expressly waived by other applicable laws in clear and unambiguous language.

Yes, I Agree (Yes)
Vendor: Electro-Mech Scoreboard Co 220901Page 26 of 34 pages 8 8
Payment Terms and Funding Out Clause
Payment Terms:

TIPS or TIPS members shall not be liable for interest or late payment fees on past due balances at a rate higher than permitted by the laws or regulations of the jurisdiction of the TIPS Member.

Funding Out Clause:
9HQGRUDJUHHVWRDELGHE\WKHODZVDQGUHJXODWLRQVLQFOXGLQJ7 H[DV/RFDO*RYHUQPHQW&RGH RUDQ\
statutory or regulatory limitations of the jurisdiction of any TIPS Member which governs contracts entered into by the Vendor and TIPS or a TIPS Member that requires all contracts approved by TIPS or a TIPS Member are subject to the budgeting and appropriation of currently available funds by the entity or its governing body.

See statute(s) for specifics or consult your legal counsel.

Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered.

Do you agree to these terms?
Yes, I Agree (Yes)
8 9
Insurance and Fingerprint Requirements Information
Insurance
If applicable and your staff will be on TIPS member premises for delivery, training or installation etc. and/or with an automobile, you must carry automobile insurance as required by law. You may be asked to provide proof of insurance.

Fingerprint
It is possible that a vendor may be subject to Chapter 22 of the Texas Education Code. The Texas Education Code, Chapter 22, Section 22.0834 & 22.08341. Statutory language may be found at: http://www.statutes.legis.state.tx.us/ If the vendor has staff that meet both of these criterion:
(1) will have continuing duties related to the contracted services; and (2) has or will have direct contact with students
7KHQ\RXKDYH´FRYHUHG´HPSOR\HHVIRUSXUSRVHVRIFRPSOHWLQJWK HDWWDFKHGIRUP TIPS recommends all vendors consult their legal counsel for guidance in compliance with this law. If you have questions on how to comply, see below. If you have questions on compliance with this code section, contact the Texas Department of Public Safety Non-Criminal Justice Unit, Access and Dissemination Bureau, FAST-FACT at [email protected] and you should send an email identifying you as a contractor to a Texas Independent School District or ESC Region 8 and TIPS. Texas DPS phone number is (512) 424-2474.

See form in the next attribute to complete entitled:

Texas Education Code Chapter 22 Contractor Certification for Contractor Employees Vendor: Electro-Mech Scoreboard Co 220901Page 27 of 34 pages 9 0
Texas Education Code Chapter 22 Contractor Certification for Contractor Employees Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts to provide services to obtain criminal history record information regarding covered employees. Contractors must certify to the district that they have complied. Covered employees with disqualifying criminal histories are prohibited from serving at a school district.

Definitions: Covered employees: Employees of a contractor or subcontractor who have or will have continuing duties related to the service to be performed at the District and have or will have direct contact with students. The District will be the final arbiter of what constitutes direct contact with students. Disqualifying criminal history: Any conviction or other criminal history information designated by the District, or one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school:
(a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law or the laws of another state.

I certify that:

NONE (Section A) of the employees of Contractor and any subcontractors are covered employees, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that the employees of Contractor and any subcontractor will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided.

OR
SOME (Section B) or all of the employees of Contractor and any subcontractor are covered employees. If this box is checked, I further certify that:
(1) Contractor has obtained all required criminal history record information regarding its covered employees. None of the covered employees has a disqualifying criminal history. (2) If Contractor receives information that a covered employee subsequently has a reported criminal history, Contractor will immediately remove the covered employee from contract duties and notify the District in writing within 3 business days.
(3) Upon request, Contractor will provide the District with the name and any other requested information of covered employees so that the District may obtain criminal history record information on the covered employees. (4) If the District objects to the assignment of a covered employee on the basis of the covered employee's criminal history record information, Contractor agrees to discontinue using that covered employee to provide services at the District.

Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.

None
Vendor: Electro-Mech Scoreboard Co 220901Page 28 of 34 pages 9 1
7H[DV%XVLQHVVDQG&RPPHUFH&RGH5HTXLUHPHQWVDVRI
SB 807 prohibits construction contracts to have provisions requiring the contract to be subject to the laws of another state, to be required to litigate the contract in another state, or to require arbitration in another state. A FRQWUDFWZLWKVXFKSURYLVLRQVLVYRLGDEOH8QGHUWKLVQHZVWDWX WHD³FRQVWUXFWLRQFRQWUDFW´LQFOXGHVFRQWUDFWV subcontracts, or agreements with (among others) architects, engineers, contractors, construction managers, equipment lessors, or materials suppliers. ³&RQVWUXFWLRQFRQWUDFWV´DUHIRUWKHGHVLJQFRQVWUXFWLRQDOWH UDWLRQ renovation, remodeling, or repair of any building or improvement to real property, or for furnishing materials or equipment for the project. The term also includes moving, demolition, or excavation. BY RESPONDING TO THIS

SOLICITATION, AND WHEN APPLICABLE, THE PROPOSER AGREES TO COMPLY WITH THE TEXAS BUSINESS $1'&200(5&(&2'(:+(1(;(&87,1*&2175$&76:,7+7,360(0%(567+$7$5(7(;$6 GOVERNMENT ENTITIES.
9 2
Texas Government Code 2270 & 2270 Verification Form
Texas Government Code 2270 & 2271 Verification Form
If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this Agreement has a value of $100,000 or more, the following certification shall apply; otherwise, this certification is not required. Pursuant to Chapter 2271 of the Texas Government Code, the Vendor hereby certifies and verifies that neither the Vendor, nor any affiliate, subsidiary, or parent company of the Vendor, if any (the "Vendor Companies"), boycotts Israel, and the Vendor agrees that the Vendor and Vendor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term "boycott" shall mean and include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli- controlled territory, but does not include an action made for ordinary business purposes.

Our entity further certifies that it is is not listed on and we do not do business with companies prohibited by Texas Government Code 2270 or that are on the Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations per Texas Gov't Code 2270.0153 found at https://comptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf I swear and affirm that the above is true and correct.

YES
9 3
Logos and other company marks
Please upload your company logo to be added to your individual profile page on the TIPS website. If any particular specifications are required for use of your company logo, please upload that information under the "Logo and Other &RPSDQ\0DUNVVHFWLRQXQGHUWKH³5HVSRQVH$WWDFKPHQW´WDE Preferred Logo Format: 300 x 225 px - .png, .eps, .jpeg preferred
Potential uses of company logo:
* Your Vendor Profile Page of TIPS website
* Potentially on TIPS website scroll bar for Top Performing Vendors * TIPS Quarterly eNewsletter sent to TIPS Members
* Co-branding Flyers and or email blasts to our TIPS Members (Permission and approval will be obtained before publishing)
Vendor: Electro-Mech Scoreboard Co 220901Page 29 of 34 pages 9 4
Solicitation Deviation/Compliance
Does the vendor agree with the General Conditions Standard Terms and Conditions or Item Specifications listed in this proposal invitation? Yes
9 5
Solicitation Exceptions/Deviations Explanation
If the bidder intends to deviate from the General Conditions Standard Terms and Conditions or Item Specifications listed in this proposal invitation, all such deviations must be listed on this attribute, with complete and detailed conditions and information included or attached.

TIPS will consider any deviations in its proposal award decisions, and TIPS reserves the right to accept or reject any bid based upon any deviations indicated below or in any attachments or inclusions.

In the absence of any deviation entry on this attribute, the proposer assures TIPS of their full compliance with the Standard Terms and Conditions, Item Specifications, and all other information contained in this Solicitation.

No response
9 6
Agreement Deviation/Compliance
Does the vendor agree with the language in the Vendor Agreement? Yes
9 7
Agreement Exceptions/Deviations Explanation
If the proposing Vendor desires to deviate form the Vendor Agreement language, all such deviations must be listed on this attribute, with complete and detailed conditions and information included. TIPS will consider any deviations in its proposal award decisions, and TIPS reserves the right to accept or reject any proposal based upon any deviations indicated below. In the absence of any deviation entry on this attribute, the proposer assures TIPS of their full compliance with the Vendor Agreement.

No response
9 8
Felony Conviction Notice
7H[DV(GXFDWLRQ&RGH6HFWLRQ1RWLILFDWLRQRI&ULPLQDO +LVWRU\6XEVHFWLRQ D
VWDWHV³DSHUVRQRUEXVLQHVV
entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general GHVFULSWLRQRIWKHFRQGXFWUHVXOWLQJLQWKHFRQYLFWLRQRIDIHO RQ\´6XEVHFWLRQ E
VWDWHV³DVFKRROGLVWULFWPD\
terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the FRQWUDFW´
F
7KLVVHFWLRQGRHVQRWDSSO\WRDSXEOLFO\KHOGF RUSRUDWLRQ7KHSHUVRQFRPSOHWLQJWKLVSURSRVDO certifies that they are authorized to provide the answer to this question.

Select A., B. or C.

A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.

OR B.My firm is not owned nor operated by anyone who has been convicted of a felony, OR C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony. (if you answer C below, you are required to provide information in the next attribute.

B. Firm not owned nor operated by felon; per above
Vendor: Electro-Mech Scoreboard Co 220901Page 30 of 34 pages 9 9
If you answered C. My Firm is owned or operated by a felon to the previous question, you are REQUIRED TO ANSWER THE FOLLOWING QUESTIONS.

If you answered C. My Firm is owned or operated by a felon to the previous question, you must provide the following information.

1. Name of Felon(s)

2. The named person's role in the firm, and

3. Details of Conviction(s).

No response
1 0
0 Required Confidentiality Claim Form
Required Confidentiality Claim Form
This completed form is required by TIPS. By submitting a response to this solicitation you agree to download from WKH³$WWDFKPHQWV´VHFWLRQFRPSOHWHDFFRUGLQJWRWKHLQVWUXFWLR QVRQWKHIRUPWKHQXSORDGWKHFRPSOHWHGIRUPZLWK DQ\FRQILGHQWLDODWWDFKPHQWVLIDSSOLFDEOHWRWKH³5HVSRQVH$ WWDFKPHQWV´VHFWLRQWLWOHG³&RQILGHQWLDOLW\)RUP´LQ RUGHUWRSURYLGHWR7,36WKHFRPSOHWHGIRUPWLWOHG³&21),'(17,$/,7<&/$,0)250´THIS REQUIRED PROCESS

IS THE ONLY WAY TO DEEM PROPOSAL DOCUMENTATION CONFIDENTIAL ANY OTHER CONFIDENTIAL

DESIGNATION WILL BE DISREGARDED UNLESS THE DOCUMENT IS IDENTIFIED BY AND ATTACHED TO THE REQUIRED FORM. By completing this process, you provide us with the information we require to comply with the open record laws of the State of Texas as they may apply to your proposal submission. If you do not provide the form with your proposal, an award will not be made if your proposal is qualified for an award, until TIPS has an accurate, completed form from you.

Read the form carefully before completing and if you have any questions, email [email protected]. 1 0
1 Member Access to Vendor Proposal
Notwithstanding any other information provided in this solicitation or Vendor designation of certain documentation DVFRQILGHQWLDORUSURSULHWDU\9HQGRU¶VDFFHSWDQFHRIWKLV7,3 6&RQWUDFWFRQVWLWXWHV9HQGRU¶VFRQVHQWWRWKH GLVFORVXUHRI9HQGRU¶VFRPSUHKHQVLYHSURSRVDOLQFOXGLQJDQ\LQ IRUPDWLRQGHHPHGFRQILGHQWLDORUSURSULHWDU\ to TIPS Members . The proposing Vendor agrees that TIPS shall not be responsible or liable for any use or distribution of information or documentation by TIPS Members or any other party. By submitting this proposal, Vendor certifies the foregoing.
1 0
2 Choice of Law clauses for TIPS Members
If the vendor is awarded a contract with TIPS under this solicitation, the vendor agrees to make any Choice of Law clauses in any contract or agreement entered into between the awarded vendor and with a TIPS member entity to read as follows: "Choice of law shall be the laws of the state where the customer resides" or words to that effect.

Agreed
1 0
3 Venue of dispute resolution with a TIPS Member
In the event of litigation or use of any dispute resolution model when resolving disputes with a TIPS member entity as a result of a transaction between the vendor and TIPS or the TIPS member entity, the Venue for any litigation or other agreed upon model shall be in the state and county where the customer resides unless otherwise agreed by the parties at the time the dispute resolution model is decided by the parties.

Agreed
Vendor: Electro-Mech Scoreboard Co 220901Page 31 of 34 pages 1 0
4 Indemnity Limitation with TIPS Members
Texas and other states restrict by law or state Constitution the ability of a governmental entity to indemnify others.

TIPS requires that any contract entered into between a vendor and TIPS or a TIPS Member as a result of an award under this Solicitation limit the requirement that the Customer indemnify the Vendor by either eliminating any such indemnity requirement clauses in any agreements, contracts or other binding documents OR by prefacing all
indemnity clauses required of TIPS or the TIPS Member entity with the following: "To the extent permitted by the laws or the Constitution of the state where the customer resides, ".

Agreement is a required condition to award of a contract resulting from this Solicitation.

Agreed
1 0
5 Arbitration Clauses
Except for certain circumstances, TIPS forbids a mandatory arbitration clause in any contract or agreement entered into between the awarded vendor with TIPS or a TIPS member entity. Does the vendor agree to exclude any arbitration requirement in any contracts or agreement entered into between TIPS or a TIPS member entity through an awarded contract with TIPS?
Agreement is a required condition to award of a contract resulting from this Solicitation.

Agreed
1 0
6 Upload of Current W-9 Required
Please note that you are required by TIPS to upload a current W-9 Internal Revenue Service (IRS) Tax Form for your entity. This form will be utilized by TIPS to properly identify your entity. 1 0
7 CERTIFICATION REGARDING BOYCOTTING CERTAIN ENERGY COMPANIES (Texas law as of September 1, 2021)
By submitting a proposal to this Solicitation, you certify that you agree, when it is applicable, to the following required by Texas law as of September 1, 2021:

If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this contract has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following FHUWLILFDWLRQVKDOODSSO\
RWKHUZLVHWKLVFHUWLILFDWLRQLVQRW UHTXLUHG3XUVXDQWWR7H[*RY¶W&RGH&KRI6% (87
th session), the company hereby certifies and verifies that the company, or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott energy companies and will not boycott energy companies during the term of the contract. For purposes of WKLVFRQWUDFWWKHWHUP³FRPSDQ\´VKDOOPHDQDQRUJDQL]DWLRQD VVRFLDWLRQFRUSRUDWLRQSDUWQHUVKLSMRLQWYHQWXUH limited partnership, limited liability partnership, or limited liability company, that exists to make a profit. The term ³ER\FRWWHQHUJ\FRPSDQ\´VKDOOPHDQ³ZLWKRXWDQRUGLQDU\EXVLQH VVSXUSRVHUHIXVLQJWRGHDOZLWKWHUPLQDWLQJ business activities with, or otherwise taking any action intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company (a) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law, or (b) does business with a company described E\SDUDJUDSK
D
´ See7H[*RY¶W&RGH

Vendor: Electro-Mech Scoreboard Co 220901Page 32 of 34 pages 1 0
8 CERTIFICATION PROHIBITING DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES (Texas law as of September 1, 2021)
By submitting a proposal to this Solicitation, you certify that you agree, when it is applicable, to the following required by Texas law as of September 1, 2021:

If (a) company is not a sole proprietorship; (b) company has at least ten (10) full-time employees; (c) this contract has a value of at least $100,000 that is paid wholly or partly from public funds; (d) the contract is not excepted XQGHU7H[*RY¶W&RGHRI6%

th leg.); and (e) governmental entity has determined that company is not a sole-source provider or governmental entity has not received any bids from a company that is able to provide this written verification, the following certification shall apply; otherwise, this certification is not required. 3XUVXDQWWR7H[*RY¶W&RGH&KRI6%

th session), the company hereby certifies and verifies that the company, or association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary parent company, or affiliate of these entities or associations, that exists to make a profit, does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of WKLVFRQWUDFWDJDLQVWDILUHDUPHQWLW\RUILUHDUPWUDGHDVVRFLD WLRQ)RUSXUSRVHVRIWKLVFRQWUDFW³GLVFULPLQDWH DJDLQVWDILUHDUPHQWLW\RUILUHDUPWUDGHDVVRFLDWLRQ´VKDOOPH DQZLWKUHVSHFWWRWKHHQWLW\RUDVVRFLDWLRQWR ³

refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (3) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association. See 7H[*RY¶W&RGH

RI6%
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WKHHVWDEOLVKHGSROLF LHVRIDPHUFKDQWUHWDLOVHOOHURUSODWIRUPWKDWUHVWULFW RUSURKLELWWKHOLVWLQJRUVHOOLQJRIDPPXQLWLRQILUHDUPVRU ILUHDUPDFFHVVRULHV DQG

DFRPSDQ\¶VUHIXVDOWR
engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional business reason that is specific to the FXVWRPHURUSRWHQWLDOFXVWRPHUDQGQRWEDVHGVROHO\RQDQHQWLW \¶VRUDVVRFLDWLRQ¶VVWDWXVDVDILUHDUPHQWLW\RU ILUHDUPWUDGHDVVRFLDWLRQ´ See 7H[*RY¶W&RGH
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Vendor: Electro-Mech Scoreboard Co 220901Page 33 of 34 pages 1 0
9 CERTIFICATION REGARDING CERTAIN FOREIGN-OWNED COMPANIES IN CONNECTION WITH CRITICAL INFRASTRUCTURE (Texas law as of September 1, 2021) By submitting a proposal to this Solicitation, you certify that you agree, when it is applicable, to the following required by Texas law as of September 1, 2021:

refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (3) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association. See 7H[*RY¶W&RGH

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DFRPSDQ\¶VUHIXVDOWR
engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional business reason that is specific to the FXVWRPHURUSRWHQWLDOFXVWRPHUDQGQRWEDVHGVROHO\RQDQHQWLW \¶VRUDVVRFLDWLRQ¶VVWDWXVDVDILUHDUPHQWLW\RU ILUHDUPWUDGHDVVRFLDWLRQ´ See 7H[*RY¶W&RGH
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1 1
0 Acknowledgement
By submitting this proposal, Vendor certifies that it has read, examined, and understands all portions of this solicitation including but not limited to all attribute questions, attachments, solicitation documents, bid notes, and the Vendor Agreement(s). Vendor certifies that, if found to be necessary by the proposing vendor, vendor has sought the advice of counsel in understanding all portions of the solicitation.

Victorville City CouncilMay 6, 2025

Victorville City Council
May 6, 2025