Agenda packet — West Sacramento City Council, August 21, 2024 (part 1 of 7)

WEST SACRAMENTO CITY COUNCIL AND WEST SACRAMENTO REDEVELOPMENT SUCCESSOR

AGENCY & WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
AUGUST 21, 2024 AGENDA
Martha Guerrero, Mayor
Dawnté Early, Mayor Pro Tem
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento GENERAL ADMINISTRATION FUNCTION – PART I

1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE

JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.

According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.

PRESENTATIONS
NONE.

CONSENT AGENDA

2. Capital Projects
CONSIDERATION OF CONTRACT AMENDMENT NO. 2 TO BLACK & VEATCH CORPORATION

FOR FINAL DESIGN AND ENGINEERING SUPPORT SERVICES FOR THE HIGH SERVICE MANIFOLD REPAIR/REPLACEMENT/VAULT INSTALLATION PROJECT (CIP 21041) Objective: The objective of this report is to provide the City Council with sufficient information to approve Amendment No. 2 of the professional services contract with Black & Veatch Corporation for the final design and engineering support services for the High Service Manifold Repair/Replacement/Vault Installation Project (CIP 21041) at the George Kristoff Water Treatment Plant.

Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
1 Recommendation: Staff respectfully recommends that the City Council: (1) Approve the contract Amendment No. 2 to professional services contract with Black & Veatch Corporation in the amount of $111,092 for the High Service Manifold Repair/Replacement/Vault Installation Project (CIP 21041) at the George Kristoff Water Treatment Plant; (2) Authorize the City Manager or his designee to issue monthly progress payments to the consultant; (3) Authorize the City Manager, or his designee, to execute amendments or change orders up to 15% ($16,663.80) of the Contract value; and (4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the Amendment No. 2, with approval from the City Attorney.

3. Capital Projects

CONSIDERATION OF APPROVAL OF THE PROJECT PLANS AND SPECIFICATIONS AND AWARD OF A CONSTRUCTION CONTRACT TO GEORGE REED, INC. FOR THE STATE STREETS PAVEMENT REHABILITATION PROJECT (CIP 15042)
Objective: The objective of this report is to provide the City Council with sufficient information to consider approval of the project plans and specifications, and award of a construction contract to the lowest responsive, responsible bidder, George Reed, Inc., for the State Streets Pavement Rehabilitation Project (CIP 15042).

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Mitigated Negative Declaration for the State Streets Infrastructure Rehabilitation Projects approved by the City Council on February 19, 2020 fully analyzes the environmental impacts of the proposed project and there no need for subsequent environmental review is required pursuant to Public Resources Code Section 21166 and State CEQA Guidelines Sections 15162 and 15164; (2) Approve the Project Plans and Specifications for the State Streets Pavement Rehabilitation Project; (3) Award the construction contract to the lowest responsive, responsible bidder, George Reed, Inc.; (4) Authorize the City Manager, or his designee, to execute a construction contract with George Reed, Inc., for an amount not to exceed $6,719,552; (5) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications, amendments, change orders, agreements, or purchases up to 10% of the construction contract amount ($672,000) with approval of the City Attorney; and (6) Authorize the City Manager, or his designee, to execute amendments to extend the term of the construction contract if necessary.

4. Capital Projects
CONSIDERATION OF APPROVAL OF AMENDMENT 1 TO THE CONTRACT FOR SERVICES WITH BRIGHTVIEW LANDSCAPE SERVICES INC (CPE23-231)
Objective: The objective of this report is to provide the City Council with sufficient information to approve Amendment 1 to the contract for services with BrightView Landscape Services, Inc. (CPE23-231) for ongoing property maintenance of non-operating City properties.

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Amendment 1 to the contract for services with BrightView Landscape Services, Inc. (CPE23-231) for ongoing property maintenance of non-operating City properties is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, and find that the determination represents the independent 2 judgment of the City; (2) Authorize the City Manager, or his designee, to issue monthly progress payments to the consultant; (3) Approve Amendment 1 to the contract for services with BrightView Landscape Services, Inc. (CPE23-231) in the amount of $88,798.10 for ongoing property maintenance of non-operating City properties; (4) Authorize the City Manager, or his designee, to execute Amendment 1 as well as non-substantive changes or modifications to the contract for services, with approval from the City Attorney; (5) Authorize the City Manager or his designee to execute additional amendments or change orders up to $36,201.90 of the contract; and (6) Authorize the City Manager, or his designee, to execute amendments to extend the term of these contracts, if necessary.

5. Community Development
CONSIDERATION OF APPROVAL OF RESOLUTION 24-88 AUTHORIZING THE CITY

MANAGER TO EXECUTE GRANT AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION FOR TWO SUSTAINABLE TRANSPORTATION PLANNING GRANT AWARDS
Objective: The purpose of this report is to present City Council with sufficient information to approve Resolution 24-88 authorizing City Manager to accept two Fiscal Year 2024-25 Sustainable Transportation Planning Grant awards and authorize the City Manager to execute necessary grant agreements with California Department of Transportation.

Recommendation: Staff respectfully recommends that the City Council adopt Resolution 24-88:
(1) Authorizing the City Manager, or designee, to accept a grant award, in the amount of $309,855, from the California Department of Transportation Fiscal Year 2024-25 Sustainable Transportation Planning Grant, for the Bicycle, Pedestrian, and Trails Master Plan Update; (2) Authorizing the City Manager, or designee, to accept a grant award, in the amount of $354,120 from the California Department of Transportation Fiscal Year 2024-25 Sustainable Transportation Planning Grant, for the Vehicle Miles Traveled Reduction and Mitigation Fee Program; (3) Authorizing the City Manager, or designee, to sign and enter into funding agreements with California Department of Transportation and take such other actions as necessary or appropriate to obtain the Sustainable Transportation Planning Grant funding; and (4) Approve Resolution 24-88 Adopting related appropriations.

6. Community Development
CONSIDERATION OF APPROVAL OF RESOLUTION 24-83 AUTHORIZING THE CITY

MANAGER TO EXECUTE A GRANT AGREEMENT WITH THE YOLO-SOLANO AIR QUALITY MANAGEMENT DISTRICT FOR THE WEST SACRAMENTO - DOWNTOWN SACRAMENTO ONDEMAND RIDESHARE PILOT Objective: The purpose of this report is to request City Council approval of Resolution 24-83 authorizing City Manager to execute a grant agreement with Yolo-Solano Air Quality Management District and approval of Amendment No. 1 to the Federal Contract for Professional Services with Nomad Transit LLC with service parameters for the West Sacramento - Downtown Sacramento OnDemand Rideshare Program Pilot.

Recommendation: Staff respectfully recommends that the City Council: (1) Authorize staff to initiate the West Sacramento - Downtown Sacramento On-Demand Rideshare Pilot; (2) Approve 3 the West Sacramento - Downtown Sacramento On-Demand Rideshare Program Pilot service parameters; (3) Approve and authorize the City Manager, or designee, to execute Amendment No. 1 to the Federal Contract for Professional Services with Nomad Transit LLC in the amount of $10,000; (4) Adopt Resolution 24-83 authorizing the City Manager, or designee, to execute all grant agreements and any amendments thereto with the Yolo-Solano Air Quality Management District for the Fiscal Year 2024 Clean Air Funds for the West Sacramento - Downtown Sacramento OnDemand Rideshare Pilot; and (5) Amend the On-Demand Rideshare Program budget to reflect the allocation of $13,700 in Clean Air Funds.

7. Community Development
CONSIDERATION OF RESOLUTION 24-90 ACCEPTING A DEDICATION OF PUBLIC EASEMENTS AND RIGHT-OF-WAY ASSOCIATED WITH THE DEVELOPMENT OF 600 SUTTER STREET
Objective: To accept the dedication of a public water easement, a public utility easement, and public right-of-way associated with the development of 600 Sutter Street.

Recommendation: Staff respectfully recommends that the Council adopt Resolution 24-90, accepting offers of dedication of a public water easement, public utility easement, and public rightof-way associated with the development of 600 Sutter Street.

8. Economic Development & Housing
CONSIDERATION OF CONTRACT FOR SERVICES WITH LYONS SECURITY SERVICES, INC., FOR SECURITY GUARD SERVICES AT THE CITY’S HOMELESS EMERGENCY HOUSING

PROGRAMS
Objective: The purpose of this report is to provide sufficient information for Council to consider approving a contract for services with Lyons Security Services, Inc. to provide security guard services for the City’s homeless emergency housing programs.

Recommendation: Staff respectfully recommends that the City Council:1) Approve a 12-month contract (Attachment 1) with Lyons Security Services, Inc., for security services in an amount not to exceed $671,892, for the City’s homeless emergency housing programs, and authorize the City Manager, or his designee, to execute the contract for services; 2) Delegate authority to the City Manager, or his designee, to exercise two additional one-year terms, not to exceed $676,091.50 and $555,449.70, respectively, including an option for a dedicated vehicle, if needed; and 3) Authorize the City Manager or his designee to execute amendments or change orders up to 15% ($100,784.00) of the contract; and 4) Authorize the City Manager, or his designee, to make nonsubstantive changes or modifications to the contract, with approval from the City Attorney.

9. Economic Development & Housing
CONSIDERATION OF RESOLUTION 24-85 APPROVING THE CITY OF WEST SACRAMENTO ENHANCED INFRASTRUCTURE FINANCING DISTRICT NO. 1 DEBT MANAGEMENT AND

BUDGET POLICIES
4 Objective: The objective of this report is to obtain Council approval of the City of West Sacramento Enhanced Infrastructure Financing District No. 1 (“EIFD” or “District”) debt management and budget policies.

Recommendation: Staff respectfully recommends that the Council adopt Resolution 24-85 (Attachment 1) approving the Debt Management Policy and Budget Policy for the EIFD.

10. Public Works

CONSIDERATION OF AWARD OF A CONTRACT FOR SERVICES WITH LYONS SECURITY SERVICE FOR SECURITY GUARD AND MOBILE PATROL SERVICES AT VARIOUS CITYOWNED LOCATIONS AND CONSIDERATION OF RESOLUTION 24-87 ADOPTING RELATED

APPROPRIATIONS
Objective: The purpose of this report is to provide the City Council with sufficient information to consider for approval a professional services contract with Lyons Security Service to provide security guard and mobile patrol services at various City-owned locations.

Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 87 amending the FY 2024/25 budget to cover increased costs for security guard and mobile patrol services; (2) Award a contract for security guard and mobile patrol services at various City-owned locations to Lyons Security Service; (3) Authorize the City Manager or his designee to execute nonsubstantive changes or modifications to the Contract for Services with approval from the City Attorney; (4) Authorize the City Manager or his designee to execute amendments or change orders up to 10% of the contract amount; and (5) Authorize the City Manager or his designee to execute amendments to extend the term of the contract.

11. City Manager's Office

CONSIDERATION OF ADOPTION OF THE SUCCESSOR MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF WEST SACRAMENTO AND THE WEST SACRAMENTO FIREFIGHTER’S ASSOCIATION AND ADOPTION OF THE SUCCESSOR

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WEST SACRAMENTO AND THE WEST SACRAMENTO STATIONARY ENGINEER'S, LOCAL 39
Objective: The purpose of this report is to seek City Council consideration of a thirteen (13) month Memorandum of Understanding (MOU) between the City of West Sacramento and the West Sacramento Firefighters’ Association (FFA) and a three (3) year Memorandum of Understanding (MOU) between the City of West Sacramento and the West Sacramento Stationary Engineers’, Local 39 (Local 39).

Recommendation: Staff respectfully recommends that the City Council: (1) Adopt the Memorandum of Understanding between the City of West Sacramento and West Sacramento Firefighters’ Association effective June 1, 2024, through June 30, 2025; and (2) Adopt the Memorandum of Understanding between the City of West Sacramento and the West Sacramento Stationary Engineers’, Local 39 effective July 1, 2024, through June 30, 2027.

12. City Manager's Office
5 CONSIDERATION OF FIRST READING OF ORDINANCE 24-12 AMENDING MUNICIPAL CODE CHAPTER 2.20 RELATED TO BOARDS AND COMMISSIONS
Objective: The purpose of this report is to request that the Council consider first reading of Ordinance 24-12, which would amend Chapter 2.20 of the West Sacramento Municipal Code to update the membership of the Parks, Recreation, and Intergenerational Services Commission (WSMC 2.20.020(B)) and updated the process by which board and commission members are removed for all City boards and commissions (WSMC 2.20.100(B)).

Recommendation: Staff respectfully recommends that the City Council receive information regarding the proposed amendments and waive the first reading of Ordinance 24-12 amending Municipal Code Chapter 2.20 related to boards and commissions.

PUBLIC HEARINGS
NONE.

REGULAR AGENDA

13. Finance
CONSIDERATION OF RESOLUTION 24-86 AUTHORIZING THE ISSUANCE AND SALE OF CITY OF WEST SACRAMENTO INFRASTRUCTURE FINANCING DISTRICT NO. 1 (BRIDGE

DISTRICT AREA) TO FUND VARIOUS CAPITAL PROJECTS AND AUTHORIZE THE FILING OF

A VALIDATION ACTION
Objective: The purpose of this report is to seek authorization for the issuance of debt by the City of West Sacramento Infrastructure Financing District No. 1 (Bridge District Area) to fund various capital projects and authorize the filing of a judicial validation action.

Recommendation: Staff respectfully recommends that the Public Financing Authority adopt Resolution 24-86 which authorizes the following actions: (1) Approve the issuance and sale of City of West Sacramento Infrastructure District No. 1 (“IFD”) bonds in an amount not to exceed $233,000,000 (“Bonds”); (2) Authorize the execution and delivery of a fiscal agent agreement prescribing the terms and conditions of the Bonds; (3) Appoint the firms of Lozano Smith LLP as Bond and Disclosure Counsel, and the firm of Del Rio Advisors, LLC, as Municipal Advisor, in connection with the issuance, sale, and delivery of the Bonds; (4) Authorize the initiation of a judicial validation action with respect to the IFD and the Bonds pursuant to Code of Civil Procedure Section 860 et seq.; and (5) Approve other actions associated with the financing and the validation action.

14. Finance
CONSIDERATION OF RESOLUTION 24-92 ADOPTING MIDTERM AMENDMENTS TO THE

OPERATIONS & MAINTENANCE (O&M) AND CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS FOR FISCAL YEAR 2024-25, SECOND READING AND ADOPTION OF ORDINANCE 24-10 REGARDING PROPOSED AMENDMENTS TO TITLE 2 OF THE MUNICIPAL CODE

PERTAINING TO CITY COUNCIL COMPENSATION, ADOPTION OF AMENDED AUTHORIZED POSITION LIST (APL) AND SALARY SCHEDULE FOR FY 2024/25, AND APPROVAL OF

REVISED BENEFIT SUMMARIES FOR UNREPRESENTED GROUPS
6 Objective: The purpose of this report is to seek Council consideration of Resolution 24-92 adopting midterm amendments to the Operations and Maintenance (O&M) and Capital Improvement Program (CIP) budgets for fiscal year 2024/25 and related actions, and to seek City Council approval of proposed amendments to Title 2, Section 2.04.080 of the Municipal Code pertaining to City Council Compensation, in accordance with California Government Code Section 36516.

Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 24- 92 approving midterm amendments to the Operations & Maintenance and Capital Improvement Program (CIP) budgets for FY 2024/25; (2) Waive the Second Reading, read by title and number only, and adopt Ordinance 24-10 amending Title 2 of the Municipal Code regarding section

2.04.080 pertaining to City Council Compensation; (3) Approve the amended Authorized Position List for FY 2024/25; (4) Approve the updated and amended Salary Schedule (Classification Plan); and (5) Approve revised Benefit Summaries for the City Council, Police Recruit, Fire Recruit, Specialists and Professionals, Confidential, Management, Safety Management and Executive Management groups.

GENERAL ADMINISTRATION FUNCTION – PART II

15. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority-----------------------------------------------Guerrero, Alcala, Sulpizio Hull League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo Animal Servies Planning Agency JPA----------------------------Guerrero; Alternate – Sulpizio Hull Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency-------------------------Sulpizio Hull; Alternate - Early

COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull

16. PART II
A. Council Calendar
B. City Manager Report
7 C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the August 21, 2024 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted August 16, 2024 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review. __________________________________________
Jennifer Cusmir, City Clerk
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.

All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].

If you need assistance to participate in this meeting, including translation support, please contact the City Clerk’s Office at 916-617-4500 or [email protected]. Notifying the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.

Si necesita ayuda para participar en esta reunión o servicios de traducción, comuníquese con la Oficina del Secretario Municipal al 916-617-4500 o [email protected]. Notificar a la Oficina del Secretario Municipal al menos 48 horas antes de la reunión ayudará al personal a garantizar que se puedan hacer arreglos razonables para proporcionar accesibilidad a la reunión.

Los dispositivos de escucha asistida están disponibles en esta reunión. 8 CITY COUNCIL AGENDA REPORT
MEETING DATE: August 21, 2024 ITEM #2
SUBJECT:

CONSIDERATION OF CONTRACT AMENDMENT NO. 2 TO BLACK & VEATCH

CORPORATION FOR FINAL DESIGN AND ENGINEERING SUPPORT SERVICES FOR

THE HIGH SERVICE MANIFOLD REPAIR/REPLACEMENT/VAULT INSTALLATION PROJECT (CIP 21041)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:

Inambao Lifanu, Project Manager II
Capital Projects Department

[ ] Council [X] Staff
[ ] Other
Chris Kania, Water Treatment Superintendent
Public Works Operations and Maintenance
Department
ATTACHMENT [ X ] Yes [ ] No [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to approve Amendment No. 2 of the professional services contract with Black & Veatch Corporation for the final design and engineering support services for the High Service Manifold Repair/Replacement/Vault Installation Project (CIP 21041) at the George Kristoff Water Treatment Plant.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Approve the contract Amendment No. 2 to professional services contract with Black & Veatch Corporation in the amount of $111,092 for the High Service Manifold Repair/Replacement/Vault Installation Project (CIP 21041) at the George Kristoff Water Treatment Plant; 2) Authorize the City Manager or his designee to issue monthly progress payments to the consultant; and 3) Authorize the City Manager, or his designee, to execute amendments or change orders up to 15% ($16,663.80) of the Contract value; and
4) Authorize the City Manager, or his designee, to execute non-substantive changes or modifications to the Amendment No. 2, with approval from the City Attorney.

BACKGROUND
The City of West Sacramento's only water source is the Sacramento River. Water from the river is cleaned and treated at the George Kristoff Water Treatment Plant, which serves as the primary facility for collecting, cleaning, processing, and distributing potable water to over 52,000 residents. The facility is equipped with a range of infrastructure, including sensors, pumps, motors, switches, panels, filters, radios and networks, all critical to maintaining the City’s valuable water supply. Additionally, the facility houses seven (7) operations staff who provide 24-hour service to address alarms and ensure the facility remains secure from risks, hazards and uninvited situations.

The High Service Pump Station (HSPS) was designed and built in 1987 as a requirement to move high volumes of treated water from the clear wells into distribution systems serving the entire City of West Sacramento.

In 2003-2004, the HSPS was expanded to increase hydraulic capacity to 58 MGD (million gallons per day). The HSPS was originally constructed with 8 vertical turbine pumps in cans and a buried suction manifold. The HSPS was then expanded to include space for 8 additional pumps, mirroring the existing 8 pumps, and to allow for up to 16 pumps. This infrastructure is a critical component of the City’s water pressure and is the main source of treated surface water into the City’s distribution system.

Over the years, the City has experienced leaks and shearing of the stem extensions and operating nuts on some buried suction piping butterfly valves. Repairing the suction piping and valves requires excavation pits with depths of 15 feet or more.

In 2013, the City discovered that sodium hydroxide had leaked into the soil in the vicinity of the HSPS buried suction piping and valves. Due to the exposure of buried steel piping to a highly corrosive base and difficulty of accessing it for repairs, the City decided to implement a more functional solution to reduce costs and improve accessibility to the valves and underground infrastructure for routine repairs and maintenance. 9 High Service Manifold Repair/Replacement/Vault Installation Project August 21, 2024

Page 2 ends

In 2021, City staff and operators recommended exposing the buried pipes and installing a vault to provide operators with a clear view and access to the mechanical assembly of its HSPS housing 16 pumps and valves. This approach will help operators and contractors perform maintenance, replace parts, and diagnose the assembly. For functionality, the vault is expected to be open and meet standard access, security and safety requirements, including lighting, a stairway, a guard rail, and a sump and process drain to remove ground water.

On May 17, 2023, the City of West Sacramento entered into a professional services contract with Black & Veatch Corporation to address the design of a suction manifold vault that provides clear view and access to the mechanical assembly, as well as security and safety requirements, including lighting, a stairway, and a guard rail. Additionally, the project will include the design of a new insertion flow meter and vault for the buried 54-inch diameter HSPS discharge piping.

Due to the aged equipment, proximity to the river and history of underground leaks, the City solicited Blackburn Consulting Inc. to perform geotechnical and soils testing services on the project site. These services would determine the underground conditions and provide recommendations for the replacement or repair of the underground vault.

ANALYSIS
Upon completion and assessment of the geological and soils report, and the operational safety concerns of the Water Plant staff, it was determined that additional design and safety measures were put in place to ensure successful construction. On July 3, 2024, Black & Veatch submitted a request to amend the contract to increase the scope of the project in the amount of $111,092 to address geotechnical recommendations and risk concerns including:
 Final design of a temporary pump station that will serve as a risk management tool during the construction and address any failures or unforeseen operational issues  Engineering services including bid phase services, and supplemental services to ensure all aspects of the design meet the needs of the City and are communicated to the prospective bidders The design is currently at 90% completion and City Staff have determined that the design contract needs to be amended with additional scope and funds to prepare the project for successful completion. The additional funds being requested are in the amount of $111,092.

Environmental Considerations
As this is requesting approval of a design contract, this action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines §§ 15060(c), 15378(a).) Commission Recommendation
Not applicable.

Strategic Plan Integration
Not applicable.

Alternatives
The City Council may decide to:
1) Approve the recommended actions as stated above in this report; 2) Make changes to recommended actions; or
3) Defer the project to a later date or delete the project.

Alternative 1 is the best option to ensure the maximum value from the HSPS at the George Kristoff Water Treatment Plant, as completing the updates now will be more cost-effective for the City due to inflation and rising costs of materials and services.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the Public Works Operations and Maintenance Department and the Finance Department.

Budget/Cost Impact
The cost for the professional services identified herein is fully funded within the Capital Improvement Program (CIP) budget for project High Service Manifold Repair/Replacement/Vault Installation Project (CIP 21041). 10 High Service Manifold Repair/Replacement/Vault Installation Project August 21, 2024

Page 3 ends

ATTACHMENTS
1) Contract Amendment 2 - Black & Veatch Corporation
2) Amendment Request
11 Attachment 1
CPC23-099 Black & Veatch Corporation, Amendment 2
High Service Manifold Repair/Replacement/Vault Installation Project AMENDMENT NO. 2
to the

CONTRACT FOR SERVICES
between the

CITY OF WEST SACRAMENTO
and

BLACK & VEATCH, CORPORATION
Dated May 17, 2023
This Amendment No. 2 to the Contract for Services between the City of West Sacramento and Black & Veatch Corporation, is made and entered into this 21st day of August 2024. Except as expressly amended herein, the May 17, 2023, Contract for Services is in full force and effect.

RECITALS
WHEREAS, on May 17, 2023, City Council approved a professional services contract with Black & Veatch Corporation to provide the design of a suction manifold vault to access the main manifold, a new insertion flow meter and vault on the buried 54-inch diameter HSPS discharge piping, in the amount of $384,444; and
WHEREAS, Black & Veatch has presented a request to amend the contract budget to the City, dated July 3, 2024 (attached hereto as Exhibit A); and WHEREAS, additional funding of $111,092 is needed to fully fund the professional services contract including final design of temporary pump station, and engineering services that include bid phase support and supplemental services; WHEREAS, the City and the Black & Veatch Corporation desire to amend the said contract; and
NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. SCOPE OF SERVICES:

The scope of services as set forth in the Contract for Services dated May 17, 2023, shall be revised to reflect the additional tasks as outlined in Exhibit A including:
• Final design of temporary pump station that will serve as a risk management tool during the construction and address any failures or unforeseen operational issues. • Engineering services including bid phase services, and supplemental services to ensure all aspects of the design meet the needs of the City and are communicated to the prospective bidders.

II. COMPENSATION:

The compensation as set forth in the Contract for Services dated May 17, 2023, shall be revised to include the following:

Compensation shall be increased by $111,092 and total compensation shall not exceed $546,061 without City’s written approval.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Amanda Berlin, Assistant City Manager
12 Attachment 1
CPC23-099 Black & Veatch Corporation, Amendment 2
High Service Manifold Repair/Replacement/Vault Installation Project

BLACK & VEATCH CORPORATION
By:

Dave Carlson, Vice President

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk 13 1 of 2

BLACK & VEATCH CORPORATION
10995 Gold Center Drive, Suite 100, Rancho Cordova, CA, 95670 July 3, 2024 [DRAFT COPY]
Inambao Lifanu, PMP
City of West Sacramento
1110 West Capitol Avenue, 2nd Floor
West Sacramento, CA 95691
RE: City of West Sacramento WTP HS Manifold Repair – Amendment 1 Dear Mr. Inambao:

The Black & Veatch (BV) Corporation is requesting funds to complete additional work requested by the City as summarized below.

At the 90% design review discussions, the City preferred the following approach:

1. Proceed with detailed design of the temporary pumps. Flow capacity shall meet maximum demand of 15 mgd with turn down to 7 mgd.

2. Proceed with underground services survey to confirm conduits below grade at the proposed vault location.

3. Temporary pump station shall be in operation (24 hrs daily and 7 days a week) throughout the vault construction period.

In the executed contract, the base scope does not include the temporary pump station design, support services to City’s front end and Bid phase support services. The following additional scope has been requested by the City.

SCOPE OF WORK
Task 4 – Final Design with Temporary Pump Station
The following additional scope has been requested by the City and will be included in the final design:

Provide 100% design submittals that will include the following:

1. Temporary pumps shall be fully automatic in operation with variable speed drives to provide flow rate (pump capacity) meeting varying demands.

2. Power to the temporary pumps shall be fed from the existing electrical switch board.

3. Temporary pumps shall send control signals to SCADA for operators monitoring.

4. Temporary pumps shall be designed and specified complete with pump skid, duty/standby configuration. Pump suction and discharge pipe work and associated valves and appurtenances will be specified and provided by the contractor.
14 2 of 2
Deliverables
· Layout drawings for temporary pumps.
· Pipeline specifications, drawings for temporary pumps. · Electrical and Instrumentation control specification and drawings. · Update the OPCC (cost estimate) report.

Task 5 – Bid Phase Services
The following services will be provided during bid phase:
• Attend one (1) pre-bid meeting at the City’s WTP.
• Interpret construction documents and issue addenda as required to clarify the intent of bid documents (1 addendum included).
• Review and evaluate contractor bids and recommend to the City. A bid evaluation summary memorandum will be provided to the City • Conformed to Bid Drawings and Specifications. B&V will prepare conformed to bid drawings and specifications to incorporate all addenda issued during the bid phase. An electronic PDF copy of half size and full- size drawings and pdf specifications will be provided to the City on a CD.

Task 6 – Supplemental Services
This phase provides a lump sum contingency budget that will be controlled by the City.

Possible tasks that may be required includes the B&V support to City’s front end documents. The City will determine the need for this supplemental task during the project, and the scope and budget for requested tasks will be negotiated at that time.

Task 7 – Construction Phase Services
The construction phase services will be negotiated at the end of Task 5.

Black & Veatch is requesting an amendment of $111,092. The table below summarizes the amendment requested per Task 4, Task 5 and Task 6.

Task Estimated Budget
Task 4 – Temporary Pump Station Design $88,650
Task 5 – Bid Phase Services $12,512
Task 6 – Supplemental Services $9,930
TOTAL $111,092
Total Contract Authorized Budget: $382,444
Approved Amendment 1: $ 52,525
Proposed Amendment 2: $111,092
Total Contract Amended Authorized Budget: $546,061
15 City of West Sacramento WTP High Service Pump Station Vault Design Alternative Scope Addition Change Order Request Vijay Randy Marcus Steve Rajendra Lu Guna Electrical Raghu Dewey Lindsay Binu Karu Fiorucci Simpson Hull Tekade Victor Subramnian Jody Kadava Smith Williams Ramchandran Project
Manager
Clerk QA/QC Const
Review
Cost Est Design Eng
Mgmt
Civil Sr. Struct Electr Sr Mech I&C Project
Accounting

CAD SUBTOTAL,
Billings $
(Salary Rate, $$,Hr.) $256.00 $102.00 $359.00 $326.00 $240.00 $256.00 $180.00 $235.00 $256.00 $250.00 $276.00 $160.00 $144.00 TASK - 4
4 2 8 24 12 18 24
4 12 32
4 18 28 8 6 12
4 4 12 18 8 26 12
4 8 4 4 4 4
12 8 12 8
TOTAL FOR TASK - 4 12 8 20 10 12 12 36 46 68 76 36 8 24 88,650$ TASK - 5
-Support City during bid period 4 2 6 12 12 6 4 6 4
TOTAL FOR TASK - 5 4 2 6 12 12 6 4 6 4 12,512$
TASK - 6
-Support City front end document 24 16 6
TOTAL FOR TASK - 6 24 16 6 9,930$
-Project Management & coordination
Bid Phase Services
Supplemental Services
Temporary Pumps Design
-Site layout and drawing details
-Temporary Pump selection, performance review, & specification details -Electrical and Controls design and specification details -Pump instrumentation devices, controls, VFD, & SCADA/PLC integration -Constructability review
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