It was moved by Mayor Pro Tem Dunton, seconded by Council Member Sanchez, and carried by the following roll call vote, to approve the actions stipulated on the Consent Calendar:
AYES: Council Members - Santa Ines, Dunton, Morse, Sanchez, and Mayor Koops
A Consideration and possible action to receive and file City Council Warrant Register No. 25-031, dated September 9, 2024.
Action: Received and filed Warrant Register No. 25-031.
B Consideration and possible action to authorize the City Manager to execute Addendum No. 3 to Transfer Agreement No. 2020RPLSGR02 (Agreement File No. 887), in a form approved by the City Attorney, with the Los Angeles County Flood Control District for the Safe, Clean Water Program — Regional Program Funds.
Action: Authorized the City Manager to execute Addendum No. 3 to Agreement File No. 887, in a form approved by the City Attorney.
C Consideration and possible action to waive further reading and adopt Ordinance No. 1435 - An Ordinance amending Bellflower Municipal Code Chapter 5.36 related to entertainment permits.
Action: Waived further reading and adopted Ordinance No. 1435.
D Consideration and possible action to 1) Adopt Resolution No. 24-53 - A Resolution adopting the 2024 Conflict of Interest Code for the City of Bellflower in accordance with the Political Reform Act, and superseding Resolution No. 22-52; and 2) receive and file the Bellflower Public Facilities Corporation's 2024 Local Agency Biennial Notice determining that no amendment is required to its Conflict of Interest Code.
Action: 1) Adopted Resolution No. 24-53; and 2) Received and filed the Bellflower Public Facilities Corporation's 2024 Local Agency Biennial Notice.
E Consideration and possible action to approve the Minutes of the August 12, 2024, Regular Meeting of the City Council.
Action: Approved the August 12, 2024, Regular Meeting Minutes. 15 COUNCIL REPORTS
Council Member Santa Ines and Mayor Koops made various comments and reports.
13 Bellflower City Council Minutes
September 9, 2024
16 ADJOURNMENT
Item No. 16
Without objection, Mayor Koops adjourned the meeting at 10:08 p.m. to the next Regular Meeting of the Bellflower City Council at 5:30 p.m. on Monday, September 23, 2024.
Dan Koops, Mayor
City of Bellflower
ATTEST:
Mayra Ochiqui, City Clerk
Approved: October 14, 2024
14 Cs -'1 p LLFLO ,
CROWING TOGS' •
r
staff
eport
p.
TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Mayra Ochiqui, City Clerk
SUBJECT: Consideration and possible action to approve the Minutes of the September 23, 2024, Regular Meeting of the City Council.
DATE: October 14, 2024
EXECUTIVE SUMMARY
None
RECOMMENDATION TO CITY COUNCIL
1) Approve the September 23, 2024, Regular Meeting Minutes; or 2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
None
ATTACHMENT
Minutes of the September 23, 2024, Regular Meeting 2
1 BELLFLo,
CROWING TOLE•
MINUTES
CITY OF BELLFLOWER
REGULAR MEETING OF THE BELLFLOWER CITY COUNCIL
MONDAY, SEPTEMBER 23, 2024
BELLFLOWER CITY HALL - COUNCIL CHAMBERS
5:30 P.M. CLOSED SESSION / 7:00 P.M. OPEN SESSION
5:30 P.M. - CLOSED SESSION
1 CALL TO ORDER
Mayor Koops called the Regular Meeting to order at 5:31 p.m. in the Council Chambers at Bellflower City Hall, 16600 Civic Center Drive, Bellflower. 2 ROLL CALL
The following members of the City Council responded present to roll call:
Mayor Dan Koops
Mayor Pro Tem Ray Dunton
Council Member Wendi Morse
Council Member Sonny R. Santa Ines
For the record, it was moved by Council Member Santa Ines, seconded by Council Member Morse, and carried without objection to excuse the absence of Council Member Sanchez.
3 RECESS TO CLOSED SESSION
For the record, 1) City Manager Smoot stated that Item 3-A would not be considered; 2) Council Member Morse announced that she would recuse herself from Item 3-B as she has property interests within 500 feet of the subject property; and 3) City Attorney Berger requested to add an item to the Closed Session agenda by at least a four -fifths (4/5) vote, a) stating that an urgency item arose after the posting of the agenda and the matter could not wait for a special meeting notice; and b) read the following item into the record:
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): FACTS AND CIRCUMSTANCES: Letter Dated September 17, 2024, available in City Clerk's Office.
2 Bellflower City Council Minutes
September 23, 2024
3 RECESS TO CLOSED SESSION — Continued
Item No. 3
It was moved by Mayor Pro Tem Dunton, seconded by Council Member Santa Ines, and carried by the following roll call vote, to add Closed Session Item 3-C to the agenda by determining that there is an immediate need to take action, and the matter arose after the posting of the agenda:
AYES: Council Members — Morse, Santa Ines, Dunton, and
Mayor Koops
ABSENT: Council Member — Sanchez
There being no one from the public in attendance, without objection, Mayor Koops recessed the Meeting at 5:33 p.m. to a Closed Session regarding:
A [Item not considered]
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
{Pursuant to Government Code Section 54956.8)
Property: 17228 44 Downey Avenue and 8507 31 Artesia
Boulevard (APNs 7162 001 085, 7162 001 086, 7162
001 087, and 7162 001 900)
Agency Negotiator: Ryan Smoot, City Manager
Negotiating Party: Geo Kim, GAIA
Under Negotiation: Price and terms of payment
B CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: 9903 Flower Street (APN 7109-013-303)
Agency Negotiator: Ryan Smoot, City Manager
Negotiating Party: Jim McFadden, Cushman & Wakefield
Under Negotiation: Price and terms of payment
C CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): FACTS AND CIRCUMSTANCES: Letter Dated September 17, 2024, available in City Clerk's Office.
For the record, 1) Council Member Sanchez arrived and attended Closed Session at 5:34 p.m.; and 2) Closed Session adjourned at 6:40 p.m. 4 RECONVENE FOR OPEN SESSION
Mayor Koops reconvened the Meeting at 7:02 p.m. with all members present and announced that no reportable action was taken during Closed Session. 3 Bellflower City Council Minutes
September 23, 2024
7:00 P.M. - OPEN SESSION
5 CALL TO ORDER
Item No. 5
Mayor Koops called the Open Session of the Regular City Council Meeting to order at 7:02 p.m.
6 ROLL CALL
The following members of the City Council responded present to roll call:
Mayor Dan Koops
Mayor Pro Tem Ray Dunton
Council Member Wendi Morse
Council Member Victor A. Sanchez
Council Member Sonny R. Santa Ines
Staff Participants:
Ryan Smoot, City Manager
Karl H. Berger, City Attorney
Mayra Ochiqui, City Clerk
Len Gorecki, Assistant City Manager/Director of Public Works Travis Sais, Deputy City Manager
Jim DellaLonga, Director of Economic Development
P.J. Mellana, Director of Parks and Recreation
Tae Rhee, Director of Finance/City Treasurer
Karla Pineda, Management Analyst II
Dakota Wallace, Management Assistant
7 INVOCATION
Mayor Pro Tem Ray Dunton offered the Invocation.
8 PLEDGE OF ALLEGIANCE
Director of Economic Development Jim DellaLonga led the assembly in the Pledge of Allegiance.
4 Bellflower City Council Minutes
September 23, 2024
9-A CITY COUNCIL ANNOUNCEMENTS
Item No. 9-A
Mayor Koops provided details relative to the Parks & Recreation Department's Leadership Experience and Development Program ("LEAD") with applications accepted through October 11, 2024.
Mayor Pro Tem Dunton provided details relative to the 26th Annual Bellflower Car Show to be held on October 5, 2024.
Council Member Morse provided details relative to the Lakewood Sheriff Station's give away of wheel lock devices for Hyundai and Kia vehicles while supplies last.
Council Member Sanchez provided details relative to the Chamber of Commerce's next Monthly Morning Mingle to be held on September 24, 2024.
Council Member Santa Ines provided details relative to Economic Development's E -Citizen Newsletter and highlighted potential opportunities for local businesses looking to be featured.
9-B PRESENTATION: Pedestrian Safety Month Proclamation
Mayor Koops and his City Council colleagues 1) declared September as Pedestrian Safety Month; 2) read the proclamation into the record; and 3) presented the proclamation to Alton Smith, Crossing Guard of All City Management Services, Inc.
For the record, Crossing Guard Smith 1) accepted the proclamation on behalf of All City Management Services, Inc.; and 2) noted that it is an honor to serve and save lives in the City of Bellflower.
10 PUBLIC COMMENTS
Ken Letourneau 1) thanked the City Council for regularly attending the Bellflower Chamber of Commerce monthly meetings, specifically thanking Council Member Santa Ines for recommending his tax sales business to the Chamber; and 2) stated that those interested in learning about his business can contact him for more information.
5 Bellflower City Council Minutes
September 23, 2024
11 PUBLIC HEARINGS
Item No. 11-A
A Consideration and possible action to conduct a public hearing to receive comments on the Fiscal Year 2023-2024 Consolidated Annual Performance Evaluation Report ("CAPER") and adopt Resolution No. 24-55 — A Resolution authorizing the City Manager to submit the 2023-2024 Consolidated Annual Performance and Evaluation Report ("CAPER") to the U.S. Department of Housing and Urban Development ("HUD").
City Manager Smoot introduced the item.
Management Analyst Pineda 1) provided a PowerPoint presentation of the item; and 2) along with Director of Economic Development DellaLonga, responded to Council Members' questions.
At the request of Mayor Koops and Council Member Morse, Director DellaLonga confirmed 1) the City is required to spend the Community Housing Development Organization ("CHDO") Project funds by September 2025; 2) Community Development Block Grant Coronavirus ("CDBG-CV") funds were used to replace and pay the meal portion of the homeless shelter agreement with Mercy House Living Centers, noting that utilizing the CDBG-CV funds generated some savings; and 3) agencies are required to provide supporting documentation to the City in order to receive funding, further explaining that some public service nonprofit agencies have dropped out of the program due to the extensive supporting documentation requirements.
For the record, Council Member Sanchez noted that from his work experience with a nonprofit organization, the required supporting documentation is difficult to compile and time consuming, confirming that that has caused many nonprofits to remove themselves from the program.
At the request of Mayor Koops, 1) Management Analyst Pineda confirmed that the remaining funds may be reallocated to an approved item; and 2) Director DellaLonga explained that staff is working with a consultant to find a path forward to allocate the remaining funds prior to the deadline, noting that it will be brought to the City Council at a later date for consideration.
At the request of Council Member Santa Ines, 1) Management Analyst Pineda stated that the unspent funds for the business assistance program is currently allocated for businesses in the Belle Fleur Centre, but may need to be reallocated; and 2) Director DellaLonga explained that staff has not yet been informed on which businesses will open in the Belle Fleur Centre, further stating that large retail chains may now occupy the space instead, which may cause the funds to be reallocated.
6 Bellflower City Council Minutes
September 23, 2024
11 PUBLIC HEARINGS — Continued
Item No. 11-A
A Consideration and possible action to conduct a public hearing to receive comments on the Fiscal Year 2023-2024 Consolidated Annual Performance Evaluation Report ("CAPER") and adopt Resolution No. 24-55 — Continued At the request of Council Member Santa Ines relative to the chart on page 17 of the Staff Report, 1) Management Analyst Pineda confirmed that she would provide the City Council with a more detailed explanation of the chart at a later time; and 2) Director DellaLonga confirmed that the explanation would also be included in future presentations of the CAPER.
Following discussion, it was moved by Council Member Santa Ines, seconded by Council Member Morse, and carried without objection, to open the public hearing.
For the record, the following individual did not state a position in favor or against adopting Resolution No. 24-55, but made comments and asked questions generally related to the public hearing:
• Ken Letourneau
Following discussion, it was moved by Council Member Morse, seconded by Council Member Sanchez, and carried without objection, to close the public hearing.
It was moved by Mayor Pro Tem Dunton, seconded by Council Member Morse, and unanimously carried by the following roll call vote, to adopt Resolution No. 24-55 with the addition of any public comments received during the Public Comment period:
AYES: Council Members — Morse, Sanchez, Santa Ines, Dunton, and Mayor Koops
12 ORDINANCES AND RESOLUTIONS FOR CONSIDERATION
None
13 CONSIDERATION ITEMS
A Consideration and possible action to approve staff's modification plan to incorporate the Space Force into the City's Veterans Memorial at Library Garden.
For the record, 1) Council Member Morse announced that she would be recusing herself from the matter as she owns property within 500 feet of the subject property and left the dais and Council Chambers at 7:35 p.m.; and 2) City Manager Smoot introduced the item.
Bellflower City Council Minutes
September 23, 2024
13 CONSIDERATION ITEMS — Continued
Item No. 13-A
A Consideration and possible action to approve staff's modification plan to incorporate the Space Force into the City's Veterans Memorial at Library Garden — Continued
Director of Parks and Recreation Mellana 1) gave a PowerPoint presentation of the Staff Report; and 2) along with City Manager Smoot, responded to Council Members' questions.
At the request of Mayor Koops, Director Mellana confirmed that the proposed project will not be complete before the annual Veterans Memorial Ceremony, but the intent is to a) announce the project at the State of the City; and b) present the Space Force flag at the Ceremony with the inclusion of temporary graphic designs and signage to demonstrate the appearance and location of the new seal.
At the request of Council Member Santa Ines, 1) City Manager Smoot stated that the proposed budget transfer is simply an account transfer to the Public Arts Fund, noting that any unspent funds will remain in the General Fund; and 2) Director Mellana confirmed that he consulted with a veteran on the proposed modifications, and it was approved as presented.
At the request of Council Member Sanchez and Mayor Pro Tem Dunton, Director Mellana confirmed that he would discuss options for the re -installation of the POW seal on the wall beneath the US flag instead of on the ground including, but not limited to, the addition of a sloped cement block attached to that wall.
Following discussion, it was moved by Council Member Sanchez, seconded by Council Member Santa Ines, and carried by the following roll call vote, to 1) approve the proposed modification plan to incorporate the Space Force into the City's Veterans Memorial; and 2) authorize a budget transfer from Account No. 010-42054-5000 to Account No. 020-47022-9000 in the amount of $20,000:
AYES: Council Members — Sanchez, Santa Ines, Dunton, and Mayor Koops
RECUSE: Council Members — Morse
For the record, Council Member Morse returned to the Council Chambers and dais at 7:48 p.m.
B Consideration and possible action to authorize the City Manager to execute Amendment No. 5 to Agreement File No. 853, in a form approved by the City Attorney, with Mercy House Living Centers, to extend the term for Temporary Shelter Operator Services at New Hope Shelter.
City Manager Smoot introduced the item.
8 Bellflower City Council Minutes
September 23, 2024
13 CONSIDERATION ITEMS — Continued
Item No. 13-B
B Consideration and possible action to authorize the City Manager to execute Amendment No. 5 to Agreement File No. 853 — Continued
For the record, Deputy City Manager Sais 1) provided a brief verbal presentation providing an overview of the Staff Report; 2) introduced Timothy Huynh, Chief Program Officer (CPO) of Mercy House Living Centers; and 3) along with City Manager Smoot, responded to Council Members' questions.
At the request of Mayor Koops relative to the chart on page 3 of the Staff Report, CPO Huynh 1) explained that program supplies and client services include cleaning supplies and "barrier funds" which are funds that are meant to assist clients with moving onto the next step, such as work boots or a working refrigerator; and 2) confirmed that donations are accepted and residents of the shelter are able to "shop" in the donation section.
At the request of Council Member Morse, 1) CPO Huynh a) stated that there are seven male beds currently available, further noting that the female beds are typically occupied; b) explained that when the project was first planned, the results showed a higher proportion of homeless males in the area than females, which resulted in creating more male beds; c) noted a "couples dorm" was previously provided at the shelter, but was since removed to allow for more male beds; and d) confirmed that he would look into the option of creating more female beds; and 2) City Manager Smoot confirmed that a daily report of the capacity of the shelter is provided to the City on a regular basis, noting that they are typically near or at full capacity.
At the request of Mayor Pro Tem Dunton, 1) CPO Huynh clarified that in order for residents of the shelter to get access to additional programs and resources, they must be "document ready" and entered into the Coordinate Entry System ("CES"), as required by Los Angeles Homeless Services Authority ("LAHSA"), further noting that the goal is to enter a resident into CES within 24 hours of arrival and be "document ready" within 30 days; and 2) City Manager Smoot explained that the issue is not getting individuals into the shelter, the issue is getting those individuals access to additional resources.
At the request of Council Member Santa Ines, 1) CPO Huynh confirmed that he would provide the City Council with information relative to a) the national benchmark for positive exits; and b) confirmation of the number of "bed nights" listed in the report; 2) City Manager Smoot confirmed that staff would provide the City Council with statistics relative to physical altercations at the shelter; and 3) Deputy City Manager Sais confirmed that the shelter donations link or QR code would be added to the City's website.
9 Bellflower City Council Minutes
September 23, 2024
13 CONSIDERATION ITEMS — Continued
Item No. 13-B
B Consideration and possible action to authorize the City Manager to execute Amendment No. 5 to Agreement File No. 853 — Continued
In the response to Council Member Sanchez, 1) CPO Huynh expressed the opinion that the average length of stay is high because there is not enough affordable housing for residents after leaving the shelter and a lack of availability of resources for permanent supportive housing; and 2) City Manager Smoot reiterated that the challenge is providing additional resources to residents after they leave the shelter, noting that there is funding available, but tools are needed to provide the additional resources.
At the request of Council Member Sanchez, CPO Huynh confirmed that he would provide the City Council with information relative to 1) how many shelter clients have full-time jobs, but still cannot afford to live on their own; and 2) how many homeless individuals are turned down every day that could otherwise go into the shelter if there were beds available.
Following lengthy discussion, it was moved by Council Member Santa Ines, seconded by Council Member Sanchez, and unanimously carried by the following roll call vote, to authorize the City Manager to execute Amendment No. 5 to Agreement File No. 853, in a form approved by the City Attorney:
AYES: Council Members — Morse, Sanchez, Santa Ines, Dunton, and Mayor Koops
14 CONSENT CALENDAR
For the record, 1) Council Member Morse announced that she would recuse herself from Items 14-F (Designated Block Downtown Fagade Improvement Program) and 14-G (Agreement File No. 1058) as she owns property within 500 feet of the subject properties; 2) Council Member Sanchez requested that Item 14- H (Resolution amending the Operating Budget) be pulled for discussion only; and 3) City Attorney Berger confirmed that there was no apparent conflict for Mayor Koops on Item 14-1 (Bid Protest).
With regard to Item 14-H (Resolution amending the Operating Budget), at the request of Council Member Sanchez, Director of Finance/City Treasurer Rhee, 1) summarized the proposed budget amendments listed on pages 6-7 of the Staff Report (Exhibit A); and 2) explained the City is closing the books on Fiscal Year 2023-2024 and will be adding an additional $11.6 million to the General Fund Reserve.
10 Bellflower City Council Minutes
September 23, 2024
14 CONSENT CALENDAR — Continued
Item No. 14
Noting the aforementioned recusals, it was moved by Council Member Sanchez, seconded by Council Member Santa Ines, and carried by the following roll call vote, to approve the actions stipulated on the Consent Calendar:
AYES: Council Members — Morse, Sanchez, Santa Ines, Dunton, and Mayor Koops
A Consideration and possible action to receive and file Warrant Register No. 25-032, dated September 23, 2024.
Action: Received and filed Warrant Register No. 25-032.
B Consideration and possible action to receive and file City Council Treasurer's Report for the Month of August 2024.
Action: Received and filed the Treasurer's Report.
C Consideration and possible action to waive further reading and adopt Ordinance No. 1436 — An Ordinance amending Section 2.16.010 of the Bellflower Municipal Code to provide a salary adjustment for Members of the City Council following the next General Municipal Election.
Action: Waived further reading and adopted Ordinance No. 1436.
D Consideration and possible action to approve the Minutes of the August 26, 2024, Regular Meeting of the City Council.
Action: Approved the August 26, 2024, Regular Meeting Minutes.
E Consideration and possible action to approve the Minutes of the September 18, 2024, Special Meeting of the City Council.
Action: Approved the September 18, 2024, Special Meeting Minutes.
F Consideration and possible action to authorize the City Manager, or his designee, to directly negotiate a Public Works contract for the Designated Block Downtown Facade Improvement Program (Specifications No. 22/23-08).
Action: Authorized the City Manager, or designee, to directly negotiate for the construction of the Designated Block Downtown Fapade Improvement Program (Specifications No. 22/23-08).
G Consideration and possible action to authorize the City Manager to execute Agreement File No. 1058, in a form approved by the City Attorney, with Farm and Craft, Inc., to operate the Certified Farmers' Market at Town Center Plaza.
Action: Authorized the City Manager to execute Agreement File No. 1058, in a form approved by the City Attorney.
11 Bellflower City Council Minutes
September 23, 2024
14 CONSENT CALENDAR — Continued
Item No. 14
H Consideration and possible action to adopt Resolution No. 24-56 — A Resolution amending the Operating Budget for fiscal years 2023 2025 for certain activities, projects, and revenues; and authorizing the City Manager to implement this Resolution.
Action: Adopted Resolution No. 24-56.
Consideration and possible action to consider the bid protest filed by New Dynasty Construction Company and declare the responsible bidder for the Bellflower Youth and Senior Center (Specification No. 23/24-07).
Action: Received and filed this report.
15 COUNCIL REPORTS
Council Member Morse, Mayor Pro Tem Dunton, Council Member Sanchez, Council Member Santa Ines, and Mayor Koops made various comments and reports.
For the record, 1) Council Member Sanchez thanked his colleagues for excusing his absence at the September 18, 2024, Special City Council Meeting, noting that he had a work conflict; and 2) without objection, Mayor Koops requested the meeting be adjourned in honor of the birth of Maude Eloise Santa Ines, the first grandchild of Council Member Santa Ines.
16 ADJOURNMENT
Without objection, Mayor Koops adjourned the meeting at 8:37 p.m., in honor of the birth of Maude Eloise Santa Ines, to the next Regular Meeting of the Bellflower City Council at 5:30 p.m. on Monday, October 14, 2024.
Dan Koops, Mayor
City of Bellflower
ATTEST:
Mayra Ochiqui, City Clerk
Approved: October 14, 2024
12 GtC`I ov B LLFLO ,
CROWING TOGS' •
staff
eport
TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Mayra Ochiqui, City Clerk
SUBJECT: Consideration and possible action to approve the Minutes of the October 3, 2024, Special Meeting of the City Council.
DATE: October 14, 2024
EXECUTIVE SUMMARY
None
RECOMMENDATION TO CITY COUNCIL
1) Approve the October 3, 2024, Special Meeting Minutes; or 2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
None
ATTACHMENT
Minutes of the October 3, 2024, Special Meeting... 2
1 CROWING TOLE•
MINUTES
CITY OF BELLFLOWER
SPECIAL MEETING OF THE BELLFLOWER CITY COUNCIL
THURSDAY, OCTOBER 3, 2024, 11:30 A.M.
THE MAYNE EVENTS CENTER
16400 BELLFLOWER BLVD., BELLFLOWER, CA 90706
1 CALL TO ORDER
Mayor Koops called the Special Meeting to order at 11:43 a.m. in the Mayne Events Center, 16400 Bellflower Boulevard, Bellflower.
2 ROLL CALL
The following members of the City Council were present:
Mayor Dan Koops
Mayor Pro Tem Ray Dunton
Council Member Wendi Morse
Council Member Victor A. Sanchez
Council Member Sonny R. Santa Ines
Staff Participants:
Ryan Smoot, City Manager
Karl H. Berger, City Attorney
Tim Campen, Assistant City Attorney
Mayra Ochiqui, City Clerk
Len Gorecki, Assistant City Manager/Director of Public Works Travis Sais, Deputy City Manager
Tae G. Rhee, Director or Finance/Treasurer
Jim DellaLonga, Director of Economic Development
Elizabeth Oba, Director of Planning and Building Services P.J. Mellana, Director of Parks and Recreation
Brian McNerney, Interim Director of Public Safety
3 STATE OF THE CITY PRESENTATION
Mayor Pro Tem Dunton provided the welcome remarks.
Dr. Ryan J. Pelton, Pastor of Rosewood Christian Reformed Church, offered the Invocation.
2 City Council Special Meeting Minutes
October 3, 2024
3 STATE OF THE CITY PRESENTATION — Continued
Item No. 3
Jared Koops led the assembly in the Pledge of Allegiance.
Mayor Koops provided the State of the City Presentation, highlighting key accomplishments, future initiatives, and the overall progress and direction of the City.
4 PUBLIC COMMENTS
Senator Bob Archuleta congratulated the City on the accomplishments presented by Mayor Koops, expressing the opinion that Bellflower is a model city. 5 ADJOURNMENT
The meeting adjourned at 1:06 p.m.
Dan Koops, Mayor
City of Bellflower
ATTEST:
Mayra Ochiqui, City Clerk
Approved: October 14, 2024
3 BELLFL0,,
CROWING TOO
staf�eport 14-F
TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Mayra Ochiqui, City Clerk
SUBJECT: Consideration and possible action to reappoint Council Member Sonny R. Santa Ines as Trustee to represent Bellflower on the Board of Trustees of the Greater Los Angeles County Vector Control District.
DATE: October 14, 2024
EXECUTIVE SUMMARY
On October 12, 2020, the City Council reappointed Council Member Sonny R. Santa Ines to serve a four-year term on the Board of Trustees of the Greater Los Angeles County Vector Control District. The Greater Los Angeles County Vector Control District has requested that the City Council make an appointment for a new two- or four-year term commencing at noon on January 6, 2025.
RECOMMENDATION TO CITY COUNCIL
1) Reappoint Council Member Sonny R. Santa Ines for a four-year term; or 2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
None
BACKGROUND
Council Member Sonny R. Santa Ines has been Bellflower's Trustee to the Greater Los Angeles County Vector Control District since September 12, 2016, after the unexpected passing of former Trustee Ray T. Smith. Council Member Santa Ines has expressed an interest to continue to serve in that capacity.
Pursuant to Health and Safety Code Sections 2022 et seq., each appointee is required to be an elector and resident of the city of the appointing body and is to represent the interests of the residents, property owners, and the public as a whole, and not solely the interests of the appointing body. Once appointed, the representative will serve until the expiration of his/her term unless he/she resigns, vacates the office due to absences, or is no longer a voter and resident within the city of the appointing body.
1 Staff Report — Appointment to Greater Los Angeles County Vector Control District October 14, 2024
BACKGROUND — Continued
Greater Los Angeles County Vector Control District Trustees meet at 7:00 p.m. on the second Thursday of each month at 12545 Florence Avenue, Santa Fe Springs, and receive a $100 travel stipend per month to attend the meetings. Trustees are required to complete ethics training every two years and are subject to the Political Reform Act; as such, Trustees are required to file Statements of Economic Interests. There are no provisions for the appointment of an "alternate."
ATTACHMENTS
Correspondence from Greater Los Angeles County Vector Control District 3 Health and Safety Code Sections 2020 — 2030 Control District 4 2 GREATER LOS ANGELES COUNTY
VECTOR CONTROL DISTRICT
12545 Florence Avenue, Santa Fe Springs, CA 90670
Office (562) 944-9656 Fax (562) 944-7976
Email: info(a,GLAmosuuito.org Website: www.GLAmosouito.org
PRESIDENT
Marilyn Sanabria, Huntington Park
VICE PRESIDENT
Ali Saleh, Bell
SECRETARY -TREASURER
Melissa Ramoso, Artesia
BELL GARDENS
Pedro Aceituno
BELLFLOWER
Sonny R. Santa Ines
BURBANK
Dr. Jeff D. Wass em
CARSON
Jim Dear
CERRITOS
Mark W. Bollman
COMMERCE
Kevin Lainez
CUDAHY
Daisy Lomeli
DIAMOND BAR
Ruth M. Low
DOWNEY
Dorothy Pemberton
GARDENA
Paulette C. Francis
GLENDALE
Steve Rifle
HAWAIIAN GARDENS
Luis Roa
LA CANADA FLINTRIDGE
Leonard Pieroni
LA HABRA HEIGHTS
Catherine Houwen
LAKEWOOD
Steve Croft
LA MIRADA
Matthew Wight
LONG BEACH
Emily Holman
LOS ANGELES CITY
Steven Appleton
LOS ANGELES COUNTY
Steven A. Goldsworthy
LYNWOOD
Rita Soto
MAYWOOD
Heber Marquez
MONTEBELLO
Avik Cordeiro
NORWALK
Margarita L. Rios
PARAMOUNT
Isabel Aguayo
PICO RIVERA
Gustavo V. Camacho
SAN FERNANDO
Sylvia Bailin
SAN MARINO
Howard Brody
SANTA CLARITA
Heidi Heinrich
SANTA FE SPRINGS
William K. Rounds
SIGNAL HILL
Robert D. Copeland
SOUTH EL MONTE
Hector Delgado
SOUTH GATE
Maria del Pilar Avalos
VERNON
Leticia Lopez
WHITTIER
Mary Ann Pacheco
September 25, 2024
Mr. Ryan Smoot
City Manager
16600 Civic Center Drive
Bellflower, CA 90706
GENERAL MANAGER
Susanne Kluh
RECEIVED
SEP 3 0 2024
CITY MANAGER'S OFFICE
Re: Appointment/Re-appointment of Representative to the Greater Los Angeles County Vector Control District Board of Trustees
Dear Mr. Smoot:
This correspondence is to inform you that the term of office for Trustee Sonny Santa Ines as a member of the Board of Trustees of the Greater Los Angeles County Vector Control District will expire on January 6, 2025. Pursuant to Section 2024 of the State Health and Safety Code (SHSC) governing the dates of term of office of members appointed to the Board of Trustees, the City Council may consider reappointing Trustee Santa Ines or appointing a new trustee for a 2- or 4 -year term of office, commencing at noon on the first Monday of January (i.e., January 6, 2025). Please note, per the State Health and Safety Code, representatives must be appointed to serve a full 2 or a 4 -year term commencing on January 6, 2025 and should not be appointed on a yearly basis. Furthermore, the District does not accept or recognize the appointment of alternate representatives.
Please review all subsections of the SHSC 2022 (i.e., a -e) enclosed. Subsections a and b require that each person appointed by a board of supervisors or by a city council shall be a voter and resident within the respective county or city of the appointing body. Section 2022 (c) incorporates language that clarifies the issue over the doctrine of Incompatibility of Office, exempting and enabling an appointee who holds elected offices to also simultaneously serve on the District's Board of Trustees. Trustees represent the mission and interests of the District at large rather than the individual interests of the appointing body. Once appointed, the representative cannot be removed at -will by the appointing city or county. The representative will serve until the expiration of his/her term unless he/she resigns, vacates the office due to absences, or is no longer a voter and resident within the respective county or city of the appointing body.
Representatives are expected to attend the district's general board meetings held monthly on the 2nd Thursday of the month.
Pursuant to California Government Code Section 1770(g), the Trustee's seat will be considered abandoned if the person holding the office ceases to discharge the duties of that office for a period of three consecutive months, except when prevented by sickness or specified excuses. Please make your appointment/reappointment prior to January 6, 2025, as stipulated in the SHSC.
A CALIFORNIA GOVERNMENTAL AGENCY
PROMOTING COMMUNITY HEALTH, COMFORT AND WELFARE THROUGH EFFECTIVE AND RESPONSIVE VECTOR CONTROL SINCE 1952 3 Should you have any questions regarding this appointment, please contact Araceli Hernandez or Maria Weinbaum at 562-944-9656 ext. 504 or e-mail at [email protected].
Sincerely,
Susanne Kluh
General Manager
Enclosure: Sections 2022 & 2024 of the SHSC
cc: Mr. Sonny Santa Ines
Ms. Mayra Ochiqui
4 SHSC
2022.
(a) Each person appointed by a board of supervisors to be a member of a board of trustees shall be a voter in that county and a resident of that portion of the county that is within the district.
(b) Each person appointed by a city council to be a member of a board of trustees shall be a voter in that city and a resident of that portion of the city that is within the district.
(c) Notwithstanding any other provision of law including the common law doctrine that precludes the simultaneous holding of incompatible offices, a member of a city council may be appointed and may serve as a member of a board of trustees if that person also meets the other applicable qualifications of this chapter. (d) It is the intent of the Legislature that persons appointed to boards of trustees have experience, training, and education in fields that will assist in the governance of the districts.
(e) All trustees shall exercise their independent judgment on behalf of the interests of the residents, property owners, and the public as a whole in furthering the purposes and intent of this chapter. The trustees shall represent the interests of the public as a whole and not solely the interests of the board of supervisors or the city council that appointed them.
(Added byStats. 2002, Ch. 395, Sec, 6. Effective January 1, 2003.) 2024.
(a) Except as provided in Section 2023, the term of office for a member of the board of trustees shall be for a term of two or four years, at the discretion of the appointing authority, Terms of office commence at noon on the first Monday in January.
(b) Any vacancy in the office of a member appointed to a board of trustees shall be filled pursuant to Section 1779 of the Government Code. Any person appointed to fill a vacant office shall fill the balance of the unexpired term, (Added by Stats. 2002, Ch, 395, Sec. 6, Effective January 1, 2003.) 5 10/1/24, 12:04 PM
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HEALTH AND SAFETY CODE - HSC
DIVISION 3. PEST ABATEMENT [2000 - 2910] ( Heading of Division 3 amended by Stats. 1957, Ch. 205. ) CHAPTER 1. Mosquito Abatement and Vector Control Districts [2000 - 2093] ( Chapter 1 added by Stats. 2002, Ch. 395, Sec. 6. )
ARTICLE 3. Boards of Trustees and Officers [2020 - 2030] (Article 3 added by Stats. 2002, Ch. 395, Sec. 6. ) 2020. A legislative body of at least five members known as the board of trustees shall govern every district. The board of trustees shall establish policies for the operation of the district. The board of trustees shall provide for the faithful implementation of those policies which is the responsibility of the employees of the district. (Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2021. Within 30 days after the effective date of the formation of a district, a board of trustees shall be appointed as follows:
(a) In the case of a district that contains only unincorporated territory in a single county, the board of supervisors shall appoint five persons to the board of trustees.
(b) In the case of a district that is located entirely within a single county and contains both incorporated territory and unincorporated territory, the board of supervisors may appoint one person to the board of trustees, and the city council of each city that is located in whole or in part within the district may appoint one person to the board of trustees. If those appointments result in a board of trustees with less than five trustees, the board of supervisors shall appoint enough additional persons to make a board of trustees of five members. (c) In the case of a district that contains only unincorporated territory in more than one county, the board of supervisors of each county may appoint one person to the board of trustees. If those appointments result in a board of trustees with less than five persons, the board of supervisors of the principal county shall appoint enough additional persons to make a board of trustees of five members. (d) In the case of a district that is located in two or more counties and contains both incorporated territory and unincorporated territory, the board of supervisors of each county may appoint one person to the board of trustees, and the city council of each city that is located in whole or part within the district may appoint one person to the board of trustees. If those appointments result in less than five persons, the board of supervisors of the principal county shall appoint enough additional persons to make a board of trustees of five members. (Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2021.5. (a) Notwithstanding Section 2021, the Board of Trustees of the San Mateo County Mosquito and Vector Control District may be appointed as follows:
(1) The San Mateo County Board of Supervisors shall appoint two trustees. (2) The city selection committee in the County of San Mateo, established pursuant to Article 11 (commencing with Section 50270) of Chapter 1 of Part 1 of Division 1 of Title 5 of the Government Code, shall appoint one trustee from each county supervisorial district; however, the committee shall not appoint a trustee to serve on the board at the same time as another trustee if both trustees would represent the same city as a result of that appointment.
(b) This section shall apply only if a majority of the legislative bodies that include the city councils in, and the Board of Supervisors of, the County of San Mateo adopt resolutions approving the change in board composition. https://leginfo.legislature.ca.gov/faces/codes displayText.xhtml?lawCode=HSC&division=3.&title=&part=&chapter=1.&article=3. 1/4
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(c) Upon adoption of a resolution pursuant to subdivision (b), the city council or board of supervisors shall forward a copy of the resolution to the local agency formation commssion. If a majority of the legislative bodies that include the city councils in, and the Board of Supervisors of, the County of San Mateo adopt a resolution, the local agency formation commission shall adopt procedures for the reorganization of the board of trustees and notify the San Mateo County Mosquito and Vector Control District and the city selection commttee in the County of San Mateo.
(Added by Stats. 2016, Ch. 288, Sec. 1. (AB 1362) Effective January 1, 2017.) 2022. (a) Each person appointed by a board of supervisors to be a member of a board of trustees shall be a voter in that county and a resident of that portion of the county that is within the district. (b) Each person appointed by a city council to be a member of a board of trustees shall be a voter in that city and a resident of that portion of the city that is within the district. (c) Notwithstanding any other provision of law including the common law doctrine that precludes the simultaneous holding of incompatible offices, a member of a city council may be appointed and may serve as a member of a board of trustees if that person also meets the other applicable qualifications of this chapter. (d) It is the intent of the Legislature that persons appointed to boards of trustees have experience, training, and education in fields that will assist in the governance of the districts. (e) All trustees shall exercise their independent judgment on behalf of the interests of the residents, property owners, and the public as a whole in furthering the purposes and intent of this chapter. The trustees shall represent the interests of the public as a whole and not solely the interests of the board of supervisors or the city council that appointed them.
(Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2023. (a) The initial board of trustees of a district formed on or after January 1, 2003, shall be determined pursuant to this section.
(b) The persons appointed to the initial board of trustees shall meet on the first Monday after 45 days after the effective date of the formation of the district.
(c) At the first meeting of the initial board of trustees, the trustees shall classify themselves by lot into two classes, as nearly equal as possible. The term of office of the class having the greater number shall expire at noon on the first Monday in January that is closest to the second year from the appointments made pursuant to Section 2021.
The term of office of the class having the lesser number shall expire at noon on the first Monday in January that is closest to the first year from the appointments made pursuant to Section 2021. (Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2024. (a) Except as provided in Section 2023, the term of office for a member of the board of trustees shall be for a term of two or four years, at the discretion of the appointing authority. Terms of office commerce at noon on the first Monday in January.
(b) Any vacancy in the office of a member appointed to a board of trustees shall be filled pursuant to Section 1779 of the Government Code. Any person appointed to fill a vacant office shall fill the balance of the unexpired term. (Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2025. (a) Under no circumstances shall a board of trustees consist of less than five members. Except as provided in Section 2026, the number of members who represent the unincorporated territory of a county may not exceed five members.
(b) A board of trustees may adopt a resolution requesting the board of supervisors of any county that contains territory within the district to increase or decrease the number of members of the board of trustees who represent the unincorporated territory of that county within the district. The resolution shall specify the number of members and the areas of the unincorporated territory for which the board of trustees requests the increase or decrease. (c) Within 60 days of receiving a resolution adopted pursuant to subdivision (b), the board of supervisors shall order the increase or decrease in the number of members of the board of trustees, consistent with the board of trustees' resolution.
(d) If the board of supervisors orders an increase in the number of members of the board of trustees, the board of supervisors shall appoint a person or persons to the board of trustees and specify their term of office, consistent with the requirements of this chapter. If the board of supervisors orders a decrease in the number of members of https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=HSC&division=3.&title=&part=&chapter=1.&article=3 . 2/4
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the board of trustees, the board of supervisors shall designate the trustee or trustees whose office shall be eliminated at the termination of the trustee's current term of office. Any trustee whose office is designated to be eliminated shall continue to serve until his or her term of office expires. (Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2026. (a) A local agency formation commission, in approving either a consolidation of districts or the reorganization of two more districts into a single district, may, pursuant to subdivisions (k) and (n) of Section 56886 of the Government Code, change the number of members on the board of trustees of the consolidated or reorganized district, provided that the resulting number of trustees shall be an odd number but not less than five. (b) Upon the expiration of the terms of the members of the board of trustees of the consolidated or reorganized district whose terms first expire following the effective date of the consolidation or reorganization, the total number of members on the board of trustees shall be reduced until the number equals the number of members determined by the local agency formation commission.
(c) Notwithstanding subdivision (b) of Section 2024, in the event of a vacancy on the board of trustees of the consolidated or reorganized district at a time when the number of members of the board of trustees is greater than the number determined by the local agency formation commission, the vacancy shall not be filled and the membership of the board of trustees shall be reduced by one member. (Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2027. (a) At the first meeting of the initial board of trustees of a newly formed district, and in the case of an existing district at the first meeting in January every year or every other year, the board of trustees shall elect its officers.
(b) The officers of a board of trustees are a president and a secretary. The president shall be a trustee. The secretary may be either a trustee or a district employee. A board of trustees may create additional officers and elect members to those positions. No trustee shall hold more than one office. (c) Except as provided in Section 2077, the county treasurer of the principal county shall act as the district treasurer. The county treasurer shall receive no compensation for the receipt and disbursement of money of the district.
(Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2028. A board of trustees shall meet at least once every three months. Meetings of the board of trustees are subject to the provisions of the Ralph M. Brown Act, Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code.
(Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2029. (a) A majority of the board of trustees shall constitute a quorum for the transaction of business. (b) Except as otherwise specifically provided to the contrary in this chapter, a recorded vote of a majority of those trustees present and voting is required on each action. (c) The board of trustees shall act only by ordinance, resolution, or motion. (d) The board of trustees shall keep a record of all of its acts, including financial transactions. (e) The board of trustees shall adopt rules for its proceedings. (Added by Stats. 2002, Ch. 395, Sec. 6. Effective January 1, 2003.) 2030. (a) The members of the board of trustees shall serve without compensation. (b) The members of the board of trustees may receive their actual and necessary traveling and incidental expenses incurred while on official business. In lieu of paying for actual expenses, the board of trustees may by resolution provide for the allowance and payment to each trustee a sum not to exceed one hundred dollars ($100) per month for expenses incurred while on official business. A trustee may waive the payments permitted by this subdivision. (c) Notwithstanding subdivision (a), the secretary of the board of trustees may receive compensation in an amount determined by the board of trustees.
(d) Reimbursement for these expenses is subject to Sections 53232.2 and 53232.3 of the Government Code. (Amended by Stats. 2005, Ch. 700, Sec. 8. Effective January 1, 2006.) https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=HSC&division=3.&title=&part=&chapter=1.&article=3 . 3/4
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9 https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=HSC&division=3.&title=&part=&chapter=1.&article=3 . 4/4
- o LLFL0 W
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CROWING TOG E
staf�eport 14G
TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works SUBJECT: Consideration and possible action to award a contract to JJ Property Maintenance Network Inc., for Citywide Janitorial Services; and authorize the City Manager to execute Agreement File No. 1062 with JJ Property Maintenance Network Inc. in a form approved by the City Attorney.
DATE: October 14, 2024
EXECUTIVE SUMMARY
This action would award a contract to JJ Property Maintenance Network Inc., to perform Janitorial Services for City Hall, City Yard, Sheriff's Substation, Thompson Park Aquatic Center, Simms Park Kitchen, and The Mayne Events Center.
RECOMMENDATION TO CITY COUNCIL
1) Award a contract to JJ Property Maintenance Network Inc., for Citywide Janitorial Services;
2) Authorize the City Manager to execute Agreement File No. 1062, in a form approved by the City Attorney, or
3) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
Funds for janitorial services are budgeted in the respective Building and Ground Maintenance budgets for each facility. There are sufficient funds in these budgets to cover the total yearly cost of $85,170.96 for these services.
DISCUSSION
On August 24, 2024, the City released a Request for Proposals (RFP) to seek competitive proposals from qualified service providers for janitorial services at City Hall, City Yard, Sheriff's Substation, Thompson Park Aquatic Center, Simms Park Kitchen, and The Mayne Events Center. The RFP was advertised on the City website and was directly sent to several companies that provide these services.
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Staff Report — Award of Contract for Citywide Janitorial Services October 14, 2024
DISCUSSION — Continued
On September 4, 2024, Public Works staff held a mandatory pre -bid conference and job walk in order to give potential bidders the opportunity to visit each building and understand the full scope of the services being requested. The due date for the proposals was September 18, 2024, and the City received nine proposals from the following companies:
PROPOSAL
MONTHLY
SERVICE COST
Omni Enterprises
$6,550.00
JJ Property Maintenance Network, Inc.
$7,097.58
BaseHill, Inc.
$8,457.05
Verde Facilities services
$9,171.94
Premier Property Preservation
$9,689.34
Santa Fe Janitorial Maintenance Services, Inc.
$11,294.54
JoncoWest
$11,719.00
Coastal Building Services, Inc.
$11,735.00
General Building Maintenance
$14,567.00
PROPOSAL ANALYSIS
After an initial review of the proposals, staff invited the five companies that submitted the lowest cost proposals to participate in interviews. The interview panel was comprised of City staff from different departments to get a variety of perspectives on the bidders.
Proposals and interviews were rated based on a variety of elements including each bidder's understanding of the scope of work, their approach to the required work, capability, past performance records and proposal cost.
Following the proposal review and one-on-one interviews, staff concluded that JJ Property Maintenance Network, Inc., is the most responsive and responsible bidder.
JJ Property Maintenance Network, Inc., submitted a complete proposal, are qualified to perform the work described and have fulfilled the requirements set forth in the RFP documents.
ATTACHMENTS
Agreement File No. 1062 3
Proposal 15
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AGREEMENT FILE NO. 1062
MAINTENANCE SERVICES AGREEMENT
BETWEEN
THE CITY OF BELLFLOWER AND
JJ PROPERTY MAINTENANCE NETWORK, INC.
FOR CITYWIDE JANITORIAL SERVICES
THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this 14th day of October 2024, by and between the CITY OF BELLFLOWER, municipal corporation and a general law city ("CITY") and JJ PROPERTY MAINTENANCE NETWORK, INC., a California Corporation ("CONTRACTOR").
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR for CONTRACTOR's services not to exceed a total of $85,170.96 for the work.
CITY will pay for work on the basis of the hourly rates and cost reimbursement rates as specified in the attached Exhibit "B," which is incorporated by reference.
2. TERM. The term of this Agreement will be from October 14, 2024 to October 13, 2025, with the option to renew the term by one (1) year for up to two (2) renewals not to exceed a total of three (3) total years for the cumulative agreement, except that the term will be extended to the completion date of any Task Order in effect at the end of the term of this Agreement.
3. SCOPE OF SERVICES.
A. This Agreement may be used for "maintenance services" which include the following:
i Routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes.
ii . Minor repainting.
iii. Resurfacing of streets and highways at less than one inch. iv. Landscape maintenance.
v. Work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems and electrical transmission lines of 230,000 volts and higher.
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Agreement File No. 1062
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vi. Carpentry, electrical, plumbing, glazing, and other craftwork.
B. CONTRACTOR will perform the maintenance services listed in the attached Exhibit "A," which is incorporated by reference. The provisions contained in this Agreement supersede any conflicting provisions in Exhibit "A".
C. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.
4. PREVAILING WAGES.
A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws.
B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY's Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD . CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site.
C. CITY directs CONTRACTOR's attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor.
D. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except:
i. When employment in the area of coverage by the joint appren- ticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or
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Agreement File No. 1062
JJ Property Maintenance Network, Inc.
ii . When the number of apprentices in training in the area exceeds a ratio of one to five, or
iii. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or
iv. When CONTRACTOR provides evidence that CONTRACTOR
employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. v. CONTRACTOR is required to make contributions to funds estab- lished for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
E. CONTRACTOR and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement.
The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement.
If requested by CITY, CONTRACTOR must provide copies of the records at its cost.
5. PAYMENTS.
A. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit a detailed invoice to CITY.
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Agreement File No. 1062
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B. CITY's City Manager may make payments up to $25,000 for special items of work not included in the project scope of work and services. Payments for special work will only be made after CITY issues a written notice to proceed for the specific special tasks. A written scope of work, an agreed upon additional fee, a schedule for starting and completing the special tasks, and an agreed upon extension of the time for performance, if needed to complete the special work, will be required before CITY issues a notice to proceed for special work. All special work will be subject to all other terms and provisions of this Agreement.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
i Thoroughly investigated and considered the scope of services to be performed;
ii . Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY.
7. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance
Commercial general liability
Automobile Liability
Workers compensation
Limits (combined single)
$2,000,000
$1,000,000
Statutory requirement
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Agreement File No. 1062
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B. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M.
Best Company Rating equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.
E. Self -Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self -insured retention ("SIR") and deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONTRACTOR's behalf upon the CONTRACTOR's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by CITY due to the breach. -7-
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8. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 7 of this Agreement; and
B. CITY gives CONTRACTOR a written notice to proceed.
C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk.
9. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination will be in writing.
B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section.
10. INDEMNIFICATION.
A. CONTRACTOR indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
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11.INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY.
CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.
12. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Such noticing does not include day-to-day communications between CITY's and CONTRACTOR's project managers. Notice sent by mail will be addressed as follows:
If to CONSULTANT:
Attention: Jose Javier Benitez, CEO
JJ Property Maintenance Network,
Inc.
289 Orange Grove Boulevard
Pasadena, CA 91104
(626) 405-0846
[email protected]
If to CITY:
Attention: Len Gorecki, Assistant
City Manager/ Public Works
Director
City of Bellflower
16600 Civic Center Drive
Bellflower, CA 90706
(562) 804-1424
[email protected]
B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
13.TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.
14. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
-9-
City of Bellflower
Agreement File No. 1062
JJ Property Maintenance Network, Inc.
15. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party.
16. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
17. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
18. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver.
19.INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
20.AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the Bellflower City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY's city manager may execute any such amendment on behalf of CITY.
21. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
22. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control.
23. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. -10-
City of Bellflower
Agreement File No. 1062
JJ Property Maintenance Network, Inc.
24. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other.
25. ENTIRE AGREEMENT. This Agreement and its attachment(s) constitutes the sole agreement between CONTRACTOR and CITY respecting Citywide Janitorial Services.
To the extent that there are additional terms and conditions contained in the exhibit(s) that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF BELLFLOWER JJ PROPERTY MAINTENANCE
NETWORK, INC.
Ryan Smoot, City Manager Jose Javier Benitez, CEO
ATTEST:
Taxpayer ID No. 26-0645364
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
Karl H. Berger, City Attorney
ATTACHMENTS:
Exhibit A — Scope of Services
Exhibit B — Fee Schedule
-11-
City of Bellflower
Agreement File No. 1062
JJ Property Maintenance Network, Inc.
EXHIBIT A — SCOPE OF SERVICES
1 City Hall
City Yard
Substation
Simms Park
Kitchen
Thompson
Park Aquatic
Center
The Mayne
Event Center
Floors and Carpets:
Sweep andior dust mop all hard surface floors using dust -control sweeping mops
Daily
Daily
Daily
a=G'„
Daily
Daily
2 Spot mop floors to remove spills
Daily
Daily
Daily
Daily
3 Vacuum carpets and rugs
Daily
Daily
Daily
Daily
Daily
4 Spot clean carpet stains with rug spotter
Daily
Daily
Daily
Daily
Daily
5 Wet mop floors
Weekly
., _sky
.rri,`:
Weekly
Daiy
6 Sweep and mop auditorium stage
Monthly
7 Vacuum auditorium carpet
Bi-Monthly
8 9
10 Machine buff floors
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Trash:
Empty all waste and recyclable containers, replace liners and clean container as needed
Daily
Daily
Daily
Weekly
Daily
Daily
Fixtures/Counters:
Dust furniture and other office equipment without shuffling papers or desk fixtures
Daily
Daily
Daily
Daily
Daily
11 Dust tabletops, countertops and front counters
Daily
Daily
Daily
Daily
Daily
12 Clean and sanitize all drinking fountains
Daily
Daily
Daily
Daily
Daily
13 Clean cabinets, woodwork and furniture
Daily
Daily
Daily
Daily
Daly
14 Clean chair mats
Weekly
Weekly
Weekly
15 Leather upholstery to be wiped down, fabric upholstery to be vacuumed
Monthly
Monthly
Monthly
Monthly
Monthly -
16 Clean light fixtures
Quarterly
Quarterly
Quarterly
Monthly
Quarterly
Quarterly
17 18
Wipe down air conditioning vents
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Doors/Walls/Wind ows:
Spot clean interior glass doors, windows, and display cases Daily
Daily
Daily
Daily
Daily
1g
Clean all glass doors and windows at main entrance inside and out Daily
Daily
Daily
Daily
Daily
20 Dust baseboards, window sills, door frames, handrails, partitions, window blinds, television screens, picture frames and roll up doors Weekly
Weekly
Weekly
Weekly
Weekly
21 Clean finger marks and smudges from walls
Monthly
Monthly
Monthly
Monthly
Monthly
Daily
22 Wash all windows and glass partitions
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
23 Clean all interior doors and window frames/seals
Quarterly
Quarterly
Quarterly
Monthly
Monthly
Quarterly
24 25
Wash all walls
Restrooms/Changing Areas:
Clean and disenfect basins, bowls, toilets, and urinals with germicidal detergent solution 'Note: waterless urinals to be cleaned by spraying with a glass cleaner containing ammonia and wiped down. Nothing is to be poured into the waterless urinals.
Annually
Daily
Annually
Daily
Annually
Daily
Monthly
Weekly
Annually
Daily
Annually
Daily
26 Clean and disenfect toilet seats (both sides)
Daily
Daily
Daily
Weekly
Daily
Daily
27 Clean and inspect paper products and soap dispensers for proper working condition and restock supplies
Daily
Daily
Daily
Weekly
Daily
Daily
28 Empty feminine product waste containers and replace liners Daily
Daily
Daily
Weekly
Daily
Daily
29 Clean splash marks from walls, partitions and around basins.
Daily
Daily
Daily
Weekly
Daily
Daily
30 Sweep, clean and disenfect floors
Daily
Daily
Daily
Weekly
Daily
Daily
31 Clean mirrors
Daily
Daily
Daily
Weekly
Daily
Daily
32 Use de -liming solution on faucets and sink fixtures Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
33 Clean and sanitize all toilet/shower partitions and walls Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
34 Clean and disinfect waste containers
`Pdeekly
Weekly
Weekly
Weekly
Weekly
35 36
Clean and sanitize showers
Weekly
Daily
Kitchens/Breakro oms:
Clean and inspect paper towel and soap dispensers for proper working condition and restock supplies.
Daily
Daily
Daily
Weekly
37 Clean an sanitize kitchen counter tops and sinks
Daily
Daily
Daily
Weekly
38 Wipe down exterior of appliances
Daily
Daily
Daily
Weekly
39 Run garbage disposal to remove any residual food
Weekly
40 Clean stovetop, griddle and grease trap
- -
-
- -
Weekly
41 Use de -liming solution on faucets and sink fixtures Weekly
Weekly
Weekly
Weekly
-12-
City of Bellflower
Agreement File No. 1062
JJ Property Maintenance Network, Inc.
42 Wipe down interior of all appliances
Weekly
Weekly
Weekly
Weekly
43 Clean grease run off drawer below griddle
Weekly
44 Clean stove splash guard
Weekly
45 Wipe down faces of cabinets and drawers
Monthly
Monthly
Monthly
Weekly
46 Clean backsplash
Quarterly
Quarterly
Quarterly
47 Clean and disenfect all waste containers
Quarterly
Quarterly
Quarterly
Monthly
48 Clean behind stove
Monthly
49 Clean interior and exterior of stove hood and dishwasher Monthly
50 Scrub floors with rotary scrubber and floor pad
Monthly
51 Clean floor drains
Monthly
52 Remove and clean stove exhaust vents
RI -Annually
53 54
Deep clean interior ovens
Annually
Elevators:
Vacuum Elevator floor
Daily
55 Clean and sanitize hand rails
Daily
56 57
Clean and polish metal surfaces
Monthly
'aec,t-. ,
Weight Room/Gym:
Wipe down equipment with sanitizing solution
Daily
58 Clean finger marks/smudges from mirrors
Daily
59 Wet mop floor mats
Daily
60 Dust wainscot ledge
Weekly
61 Clean mirrors
Weekly
Location Name
Type of Building
Address
Approx. Sq Ft
Days of service
Hours of service
City Hall
Two story office
building and auditorium
16600 Civic Center Dr.
30,000 sq. ft.
Daily M -F"+
After 5:30**
City Yard
Two single story office
buildings
9944 Flora Vista St.
6,500 sq. ft.
Daily M -F"+
After 5:30
Substation
Two story office
building
16615 Belflower Blvd.
10,000 sq. ft.
Daily M -Sat.+
Between 4:00-7:00 PM
Simms Park
Kitchen
Commercial Kitchen
16614 S. Clark Ave.
700 sq. ft.
Weekly Wed.+
Between 4:00-5:00 PM
Thompson Park
Aquatic Center
Single story building
14001 Bellflower Blvd.
7,000 sq.ft.
Daily M -Sat.+
Between 5:00-7:00 AM
The Mayne
Event Center
Two story building and
event center
16400 Bellflower Blvd.
14,000 sq.ft.
Daily M -F+
Between 4:00-6:00 PM
*City Hall and City Yard are closed every other Friday, no service is required on these closed Fridays
**City Council meetings are held the 2nd and 4th Mondays of the month. Council Chambers and Lobby floor to be cleaned after meeting concludes. +No service is required on City Holidays (New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Labor Day, Veterans Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day, New Year's Eve) -13-
City of Bellflower
Agreement File No. 1062
JJ Property Maintenance Network, Inc.
EXHIBIT B — FEE SCHEDULE
Contractor will provide the services listed in Exhibit A and will be compensated in accordance with the fee schedule below:
The total amount payable to CONSULTANT will be as follows:
Janitorial Services City Hall $2,997.00/month
Janitorial Services City Yard $652.00/month
Janitorial Services Sheriffs Substation $1,269.00/month Janitorial Services Thompson Park Aquatic Center $924.00/month Janitorial Services Simms Park Commercial Kitchen $114.58/month Janitorial Services The Mayne Events Center $1,141.00/month TOTAL $7,097.58/month
Hourly Rates and Additional Services, if necessary:
Janitorial Services Provider Hourly Rate $27.50
Janitorial Services Provider Hourly Rate (Holiday) $41.25 -14-
JANITORIAL SERVICES PROPOSAL FOR THE
CITY OF BELLFLOWER
ADDRESS
16600 CIVIC CENTER DRIVE BELLFLOWER, CA 90706
ATTN
THE CITY OF BELLFLOWER
JJ PROPERTY MAINTENACE
NETWORK INC
ADDRESS
289 ORANGE GROVE BLVD,
PASADENA. CA 91104
TELEPHONE
(626) 405-0846
EMAIL ADDRESS
JAVIERB@JJ-
PROPERTY.COM
DEAR, CITY OF BELLFLOWER
We would like to thank you for allowing JJ Property Maintenance Network INC the opportunity to create a proposal in order to provide janitorial services for the California State University. JJ Property Maintenance Network INC submits this proposal for with full knowledge and understanding of the terms and conditions of the services to be performed. We acknowledge the receipt of the RFP and all addenda thereto, as well as having the ability and commitment to fulfill the requirements stated in the RFP Janitorial Services for the City of Bellflower.
In addition, we acknowledge that the proposal is valid for a 180 -day period from the proposal due date. We certified that all information submitted including forms and applications were completed to the best and as accurate of our understanding.
JJ PROPERTY MAINTENANCE has been providing professional janitorial services for all Southern California since 1983. We have participated and won several service projects for different cities. We have a lengthy and positive service history.
The following personnel are authorized to represent JJ Property Maintenance in any business conducted with the City of Bellflower, Jose Javier Benitez (CEO) and can be contacted by telephone or by email.
Sin ely,
/
(CEO)
-15-
Table of Contents
Company Overview Page 1
Statement of Experience Page 2
Staff Qualifications & Corporate Capability Page 3
Statement of Work & Quality Control Plan Page 5
Equal Employment Opportunity Compliance Page 6
Affidavit Statement Page 7
Cost Sheet Page 8
Signature Verification Form Page 9
Insurance Requirements Page 11
References Page 15
Janitorial Service Specifications Page 17
Sample Agreement Page 21
-16-
JOSE JAVIER BENITEZ
City of Bellflower
RFP for JANITORIAL SERVICES
CITY OF BELLFLOWER
REQUEST FOR PROPOSALS
FOR CITY-WIDE JANITORIAL SERVICES
PROPOSALS ARE DUE: NOT LATER THAN 11:00 AM Wednesday, September 18, 2024.
The City of Bellflower (City) invites sealed proposals for: City -Wide Janitorial Services
1. Return original of Proposal to:
City of Bellflower
City Clerk's Office
16600 Civic Center Dr.
Bellflower, CA 90706
2. Proposer must honor proposal prices for sixty (60) days.
3. Proposals must include this Proposal form and be signed by the vendor's authorized representative.
4. Award of a contract will be made by the City Council based upon the criteria set forth in this Request for Proposals (RFP) and will be made based upon the best qualified proposer rather than lowest price.
5. Submitted proposals are public records and may be subject to public inspection.
PROPOSER TO READ
have read, understood, and agree to the terms and conditions on all pages of this proposal. The undersigned agrees to furnish the commodity or service stipulated on this proposal as stated above.
JJ PROPERTY MAINTENANCE 289 E. ORANGE GROVE BLVD,
NETWORK INC PASADENA, CA 91104
Company Address
/._
Name (Print) Signatu"e
(626) 405-0985
CEO
Company Phone No. Title of Person Signing Bid
-17-
Statement Of Experience
JJ Property Maintenance has been providing professional Janitorial Services for all industry sectors since 1983. Our company has more than a decade providing services to The City of Pasadena, Los Angeles County, San Bernardino County as well as Orange County Mr. Benitez (CEO)has worked for the Los Angeles Unified School District for over 20 years. We have also participated in select service projects for the City of Anaheim. Our largest projects have been City of Alhambra, Los Angeles Rehabilitation Center. County of San Bernardino as well as final clean-up services for commercial construction projects throughout the State of California. We have a lengthy and positive service history with the branch of YMCA, a worldwide organization, and with various locations in the City of Glendale. Including Union Station Homeless Services, a nonprofit organization in the City of Pasadena. There has only been one contract in the past 5 years that we were unable to renew, with the Disney Store, in which we still maintain a positive reputation. The proposed professional service agreement is acceptable to our firm. There are no desirable changes proposed at this moment.
-18-
Staff Qualifications & Corporate
Capability
Training and staff selection is an important part of our commitment to our customers. All staff are insured and fully trained and required to speak effectively in English. Supervision is considered a routine part of our jobs, and all staff are required to clean according to the highest standards.
We communicate effectively with our teams, convey customer's concerns and closely monitor each project's progress. We always encourage staff members to actively seek new ways to improve the quality of the service they provide.
We supervise and inspect to ensure quality service. Our janitorial supervisors constantly track the progress and quality of our work. By performing regular and meticulous inspections, we can confidently guarantee your results. We deliver the cleanliness you expect and the service you deserve
Our staff is committed to attend facilities manager conferences and seminars nationwide. Our janitorial staff is continuously trained on safety regulations and chemicals/equipment. Our janitorial staff is always uniformed with JJ Property shirts and identified by JJ Property ID Badge. -19-
Training and staff selection is an important part of our commitment to our customers. All staff are bonded and insured and are required to communicate effectively. Our staff is also trained to use Eco-Friendly products to protect the environment and the community.
We hire, train and motivate the best employees. By recruiting, training and equipping a group of dedicated, motivated professionals, we have assured you the finest janitorial services in the industry. We communicate effectively with our teams, convey customer's concerns and closely monitor each project's progress. We encourage staff members to actively seek new ways to improve the quality of the service they provide.
Over our 25 years of existence, we have built a strong, long-lasting relationship with many leading industries, all specializing in different requirements of janitorial services. Our service is trusted in corporate environment, medical and dental offices, construction sites, governmental, industrial, retail and warehouse facilities.
-20-
Statement of Work & Quality Control
Plan
c�3 JJ Property Maintenance Network Inc. will perform all janitorial services specified in the attached work schedule.
c�3 JJ Property Maintenance Network Inc. utilizes "Green Products" for daily cleaning chemicals to protect the environment & the community.
cis JJ Property Maintenance Network Inc. supervisor will do a quarterly facility tow' & provide a report detailing quality of service.
cis JJ Property Maintenance Network Inc., per request of the City of Bellflower, will not provide any supplies. The City will provide all paper products, cleaning products and supplies (i.e. vacuum, mop, bucket, brooms, trash cans/liners) etc. The contractor will not be responsible for providing these products and supplies.
(All areas included in the Scope of Work)
-21-
Equal Employment Opportunity
Compliance
JJ Property Maintenance Network Inc. certifies that, in all previous contracts or subcontractors, all reports which may have been due under the requirement of any agency, Site of Federal equal employment opportunity order has been satisfactorily filed and that no such reports are currently outstanding.
JJ Property Maintenance Network Inc. certifies that it has sought out and considered minority business enterprises for those portions of the work to be subcontracted and has fully documented such actions that said documentation is open to inspection and that said action will remain in effect for the life of any contract awarded hereunder. Furthermore, JJ Property Maintenance Network Inc. certifies that all steps will be taken to meet all equal employment opportunity requirements for the contract documents.
-22-
No collusion Affidavit
JJ Property Maintenance Network Inc. declares that the only persons or parties interested in this proposal as principals are those names herein; that no officer, agent, or employee of the City of Bellflower is personally interested, directly or indirectly, in this proposal; that his proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that this proposal is, in all respects, fair and without collusion or fraud. -23-
City of Bellflower
RFP for JANITORIAL SERVICES
EXHIBIT C
COST PROPOSAL FOR JANITORIAL SERVICES
REGULAR MONTHLY SERVICE
Item No.
Description
Total Amount
1. Monthly Services for City Hall
$ 2,997.00
2. Monthly Services for City Yard
$652.00
3. Monthly Services for Sheriff's Substation
$1,269.00
4. Monthly Services for Thompson Park Aquatic Center
$ 924.00
5. Monthly Services for Simms Park Commercial Kitchen
$114.58
6. Monthly Services for The Mayne Events Center
$1,141.00
TOTAL:
$ 7,097.58
Hourly Rates for Additional Services
Item No.
Description
Total Amount
7. Janitorial Services Hourly Rate
$ 27.50
8. Janitorial Services Hourly Rate Holiday
$ 41.25
-24-
City of Bellflower
RFP for JANITORIAL SERVICES
EXHIBIT B
SIGNATURE VERIFICATION FORM
Thank you for doing business with the City of Bellflower. Please note that the City requires verification that the person executing a contract has signature authority. Signature requirements for contracts vary depending on whether a vendor conducts business in the capacity of a corporation, general partnership, limited partnership, or as an individual.
When the contract is with a corporation, California Corporations Code § 313 requires the contract to be signed by: (a) one officer from the corporation's "operational group" consisting of the chairman of the board, the president, or any vice president; and (b) one officer from the corporation's "financial group" consisting of the secretary, or assistant secretary, or the chief financial officer or any assistant treasurer. Alternatively, the board of directors for the corporation can delegate signature authority to a particular individual or individuals. This is generally memorialized in a form of a resolution adopted by the board of directors. When the contract is with a consultant conducting business as a general partnership or limited partnership, the contract should be signed by at least one general partner having authority to enter into the contract on behalf of the partnership.
When the contract is with an individual, that individual must sign the contract.
To ensure that the City's contracts are valid, this Signature Verification Form must be completed by vendors/contractors/consultants providing services to the City of Bellflower.
By completing this form, the person listed below has the authority to sign all legal binding agreements with the City of Bellflower on behalf of the company/organization listed below.
If a corporation, attach a copy of the document demonstrating signature authority to this form.
The City of Bellflower greatly appreciates your cooperation.
Date: 09/03/2024
Type of Company/Organization: CORPORTATION
Company/Organization Name:
Name:
Title:
Signature:
JJ PROPERTY MAINTENANCE NETOWRK INC
JOSE JAVIER BENITEZ
CEO
Please send the completed form to the following address:
City of Bellflower
City Clerk's Office
16600 Civic Center Drive
Bellflower, CA 90706
-25-
City of Bellflower
RFP for JANITORIAL SERVICES
EXHIBIT A
INSURANCE REQUIREMENTS
[MUST BE SUBMITTED WITH PROJECT PROPOSAL]
To be awarded this contract, the successful bidder must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance
Commercial general liability
Professional liability
Business automobile liability
Workers compensation
Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
Commercial general liability insurance must meet or exceed the requirements of the most recent ISO-CGL Form Number, or equivalent. The amount of insurance set forth above must be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies must be endorsed to name the City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon 30 days prior written notice to the City.
Professional liability coverage must be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," the Consultant must continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated ("extended insurance"). Such extended insurance must have the same coverage and limits as the policy that was in effect during the term of this Agreement, and cover the Consultant for all claims made by the City arising out of any errors or omissions of the Consultant, or its officers, employees or agents during the time this Agreement was in effect.
Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
The Consultant must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide 30 -day notice of any cancellation of coverage.
-26-
City of Bellflower
RFP for JANITORIAL SERVICES
Exhibit A: Insurance Requirements — Continued
Unless otherwise authorized by the City, the bidder will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. Determinations regarding compliance with the Bellflower Insurance Policies are made by the City Manager, or designee.
By signing this form, the bidder certifies that it has read, understands, and will comply with these insurance requirements if it is selected as the City's contractor. Failure to provide this form may render the bidder's proposal "nonresponsive." 09/03/2024
JJ PROPERTY MAINTENANCE
NETWORK INC
Date Bidder
-27-
Form
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
► Go to www.irs.gov/ForrnW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.
Print or type.
See Specific Instructions on page 3.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
JJ PROPERTY MAINTENANCE NETWORK INC
2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax
following seven boxes.
U Individual/sole proprietor or
single -member LLC
classification of the
U C Corporation
person whose name is
M S Corporation
entered on line 1. Check
U Partnership
only one of the
III Trust/estate
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) I.
Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is LLC that is not disregarded from the owner for U.S. federal tax Otherwise, a single -member LLC that Exemption from FATCA reporting
code (if any)
another purposes.
is disregarded from the owner should check the appropriate box for the tax classification of its owner. • Other (see instructions) ►
(Applies' to accounts mnialvnod nttornn inn as.)
5 Address (number, street, and apt. or suite no.) See instructions. 289 E. ORANGE GROVE BLVD
Requester's name and address (optional)
6 City, state, and ZIP code
PASADENA, CA 91104
7 List account number(s) here (optional)
Part
I
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities. it is your emolover identification number (EIN). If you do not have a number, see How to pet a Social security number
—
—
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. or
Employer identification number
2 6
0 6
4 5
3 6
4 Part II
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here
Date ► MARCH 25, 2024
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9 .
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.
Cat. No. 10231X
Form W-9 (Rev. 10-201 8_
APERRY
'et C'.(lRif) LL
4......--.- CERTIFICATE OF LIABILITY INSURANCE
DATE (MMIDDIYYYY)
8/26/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER License # 0603247 (CONTACT
I NAME:
PHONE FAx
George Petersen Insurance Agency, Inc. ; iv
PO Box 6675 (A/C, No,Extl: (530) 823-3733 c No) (530) 823-3640 Auburn, CA 95604 ': AiL
ADDRESS: [email protected]
INSURER(S) AFFORDING COVERAGE I NAIC #
INSURER A : Citizens Insurance Company of America 131534 inisueeo 1 INSURER a : Allmerica Financial Benefit 141840 JJ Property Maintenance Network Inc ' INSURERC :The Hanover Insurance Company 122292 289 E. Orange Grove Blvd INSURER D :
Pasadena, CA 91104
INSURER E :
INSURER F :
COV
CATS NU
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD (MMIDDIYYYY)
POLICY NUMBER
POLICY EFF
POLICY EXP
(MM/DDIYYYY)
LIMITS
A
X COMMERCIAL GENERAL
'
CLAIMS -MADE
GEN'L AGGREGATE LIMIT
X ;POLICY JECT
............
LIABILITY
..............`
` X DAMAGE
OCCUR
APPLIES PER:
........... LOC
ZBF H484299 04
1/19/2024
1/19/2025
EACH OCCURRENCE
TO RENTED
PREMISES (Ea occurrence).............$
MED EX An one erson
P,
PERSONAL&ADVINJURY
GENERAL AGGREGATE
.......................................................................................................................................................................
PRODUCTS
CYBER LIABILITY
$
$
$
$..............................._.....__._..........._.............. $
2,000,000
100 000_...........,.,..__.........,..,,,,.,,,.,.,,.,,.,,..._.'................ 15,000
2,000,000
4,000,000
Included
50,000
OTHER:
B
AUTOMOBILE LIABILITY
._.__._..
X 1 ANY AUTO
_
SCHEDULED
AUTOSl W ED
AUUTOS ONNLY
AWFH832882
11/11/2023
11/11/2024
COMBINED SINGLE LIMIT
(F -a accident)........_.....__...._._............_._......_$_.......__.._......._._..._...._.._ BODILY INJURY �Perperson)
$_
1,000,000
..................._.
—1 OWNED
AUTOSR6 ONLY
_BODILY INJURY Leer accident)_.$
Perr acc lentDAMAGE
$
AUTOS ONLY
_j
1 $
C
X 1 UMBRELLA LIAB
I X I OCCUR
I I CLAIMS -MADE
UHF J141281 02
9/1/2024
9/1/2025
EACH OCCURRENCE
$
5,000,000
EXCESS LIAR
AGGREGATE
$
5,000,000
DED 1 j RETENTION $
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETORPARTNERJEXECUTIVE
OFFICER/MEMBER
R MEn EXCLUDED?
(Mandatory NH)
It yes, describe under
DESCRIPTION OF OPERATIONS
YIN
N /A
PER 1OTH-
STATUTE 1 ER
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE
$
below
E.L. DISEASE - POLICY LIMIT
$
DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is requi ed) RE: Proof of Coverage
CERTIFICATE HOLDER
CANCELLATION
AC Vroman, Inc. & Vromans Real Estate
695 E Colorado Blvd.
Pasadena, CA 91101
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
©1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD -29-
APERRY
JJPROPE-01
ACORO' CERTIFICATE OF LIABILITY INSURANCE
4.,.......---J
DATE (M
8/261/202202YYY)
4 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER License # 0603247 ; CONTACT
i NAME:
George Petersen Insurance Agency, Inc. I PHONE FAX
PO Box 6675 ,(A/C No, EMI (530) 823-3733 (A/c, No):(530) 823-3640 Auburn, CA 95604 EMAIL info ms.com
@gpins.com
ADDRESS: gP
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A: Citizens Insurance Company of America 131534 INSURED ! INSURER B:Alimerica Financial Benefit ;41840
JJ Property Maintenance Network Inc INSURER C : The Hanover Insurance Company 122292 289 E. Orange Grove Blvd i INSURER D :
Pasadena, CA 91104
INSURER E :
INSURERF:
COVERAGES
CERTIFICATE NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADM
INSD
SUER
WVD
POLICY NUMBER
POLICY EFF
IMM/DDIYYYY)
POLICY EXP
IMM/DDIYYVY)
LIMITS
A
X COMMERCIAL GENERAL
.............:.............
CLAIMS -MADE
1............
GEN'L AGGREGATE LIMIT
X POLICY I PRO-
JECT
LIABILITY
j X OCCUR
..:
APPLIES PER:
.____.... LOC
X
X
ZBF H484299 04
1/19/2024
1/19/2025
EACH OCCURRENCE
............... .. ........... . .. ..... ..... .. .. . .. ............................. ......................................................... ........... .. ....
DAMAGE TO RENTED
PREM($ES..(Eaoccurrence),
MED EXP An one P.ff.s9F.O.
PERSONAL &ADV INJURY ............_$
GENERAL AGGREGATE
PRODUCTS...COMPIOP AGG...._$
CYBER LIABILITY
$ 2,000,000
100,000
$
$ .15'000
2,000,000
........................................................................ $ 4,000,000
Included
........................................................................ $ 50,000
OTHER:
B
AUTOMOBILE LIABILITY
X I ANY AUTO
--'
_
SCHEDULED
AUTOS
NON-OWNED
OT OS ONE
AWFH832882
11/11/2023
11/11/2024
COMBINED SINGLE LIMIT
BODILY INJURY2epp r rson)
1,000,000
_$
$
OWNED
AUTOS ONLY
BODILYBODILY INJURY (Per accidenlj
_-1 HIRED ONLY
PR(PeOPERTYaccidenDAMAGE
$
C
X UMBRELLA LIAR I X I OCCUR
UHF J141281 02
9/1/2024
9/1/2025
EACH OCCURRENCE
5,000,000
I EXCESS LIAB CLAIMS -MADE
AGGREGATE
$ 5,000,000
j DED I I RETENTION $
$
t
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYNPRRROPMRIETOR!PARTNER/EXECUTIVE
(Mang to/ryEn NH)REXCLUDED?
If yes, describe under
DESCRIPTION OF OPERATIONS
Y/ N
N /A
I PER
ER
I STATUTE I H
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE
$
below
E.L. DISEASE - POLICY LIMIT
$
DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached 0 more space is required) RE: RMIS ID 1792780
AMC, LLC, Legacy at Westglen and Registry Monitoring Insurance Services, Inc. are named Additional Insured with respect to General Liability per 421-2915 0615, coverage is Primary, includes a Waiver of Subrogation. Cancellation Provision apply per IL 00 17 11 98. All forms/endorsements are attached.
CERTIFICATE HOLDER
CANCELLATION
AMC, LLC
c/o Registry Monitoring Insurance Services, Inc.
1444 S Entertainment Ave, Ste 110
Boise, ID 83709
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
i W X • \�� .�.' .
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD -30-
REFERENCES
Owner's Name: DEPARTMENT OF CHILD SUPPORT SERVICE
Contact Person: MICHAEL ECKLY - PROJECT MANAGER
Address of Owner: 10417 MOUNTAIN VIEW, LOMA LINDA, CA 92354 Phone: (909) 478-6991
Project Description: DAY PORTER SERVICE
Amount of Contract: $ 15,000.00 per month Completion Date: Up to the present Owner's Name: YMCA OF GLANDALE
Contact Person: JOSE SANCHEZ - FACILITY MANAGER
Address of Owner: 140 LOUSE ST, GLANDALE, CA 91206
Phone: (818) 240-4130
Project Description: NIGHT CLEANING
Amount of Contract: $12,000.00 per month Completion Date: Up to the present Owner's Name: UNION STATION HOMELESS SHELTER SERVICES
Contact Person: KYLE PETRIE
Address of Owner: 825E.ORANGE GROVE BLVD, PASADENA, CA 91104 Phone: (626) 240-4591
Project Description: DAY PORTER AND NIGHT CLEANING
Amount of Contract: $18,000.00 per month Completion Date: Up to the present Owner's Name: LOS ANGELES LEADERSHIP ACADEMY
Contact Person: TINA BUTTLER
Address of Owner: 2670 N. GRIFFIN AVE, LOS ANGELES, CA 90031 Phone: (213) 381-8484
Project Description: DAY PORTER AND NIGHT CLEANING
Amount of Contract: $13,638.00 per month Completion Date: Up to the present -31-
Owner's Name: CITY OF SIGNAL HILLS
Contact Person: MARGARITA BELTRAN
Address of Owner: 2175 CHERRY AVE, SIGNAL HILLS, CA 90755 Phone: (562) 989-7254
Project Description: DAY PORTER
Amount of Contract: $12,710.00 per month Completion Date: Up to the present Owner's Name: THE BRAND
Contact Person: GEORGE MACAL
Address of Owner: 120 W. WILSON AVE, GLENDALE, CA 91203 Phone: (855) 943-4646
Project Description: DAY PORTER AND NIGHT CLEANING
Amount of Contract: $16,120.00 per month Completion Date: Up to the present -32-
City of Bellflower
RFP for JANITORIAL SERVICES
EXHIBIT E - JANITORIAL SERVICES SPECIFICATIONS
City Hall
City Yard
Substation
Simms Park
Kitchen
Thompson
Park Aquatic
Center
The Mayne
Event Center
Flours and Carpets:
Sweep and/or dust mop all hard surface doors using digit-control Daily Daily
Daily
Weekly
Daily
Daily
1 sweeping mops
2 Spot mop floors to remove spills
Daily
Daily
Daily
r
=
Daily
3 Vacuum carpets and rugs
Daily
Daily
Daily
Daily
Daily
4 Spot clean carpet stains with rug spotter
Daily
Daily
Daily
-
Daily
Daily
5 Wet mop floors
Weekly
Weekly
Weekly
Weekly
Daily
Weekly
6 Sweep and mop auditorium stage
Monthly
7 Vacuum auditorium carpet
Bi•Monthly
a
Machine bull floors
Quarterly
Quarterly
Quarterly
r -:�
Quarterly
Quarterly
Trash:
9 Empty all waste and recyclable containers, replace liners and clean container as needed
Daily
Daily
Daily
Weekly
Daily
Daily
Frxtures'Counfers:
10 Dust furniture and other office equipment without shuffling papers or desk fixtures
Daily
Daily
Daily
Daily
Daily
11 Dust tabletops, countertops and front counters ,
Daily
Daily
Daily
Daily
Daily
12 Clean and sanitize all drinking fountains
Daily
Daily
Daily
Daily
Daily
13 Clean cabinets, woodwork and furniture
Daily
Daily
Daily
a `
Daily
Daily
'14
Clean chair mats
Weekly
Weekly
Weekly
Leather upholstery to be wiped down, fabric upholstery to be Monthly
Monthly
Monthly
Monthly
Monthly
t5
vacuumed
16 Clean light fixtures
Quarterly
Quarterly
Quarterly
Monthly
Quarterly
Quarterly
i7
Wipe down air conditioning vents
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Doors/Walls. Windows`
18 Spot dean interior glass doors, windows, and display cases Daily
Daily
Daily
Daily
Daily
19 Clean all glass doors and windows at main entrance inside and out Daily
Daily
Daily
Daily
Daily
D
Dust baseboards, window sills, door frames, handrails, partitions, window blinds, television screens, picture frames and roll up doors Weekly
Weekly
Weekly
n ,
g
Weekly
Weekly
21 Clean finger marks and smudges from walls
Monthly
Monthly
Monthly
Monthly
Monthly
Daily
22 Wash all windows and glass partitions
Quarterly
Quarterly
Quarterly
FEE
Quarterly
Quarterly
23 Clean all interior doors and window frames/seals
Quarterly
Quarterly
Quarterly
Monthly
Monthly
Quarterly
24 Wash all walls
Annually
Annually
Annually
Monthly
Annually
Annually
Resrrooms/Changing Areas:
Clean and disenfect basins, bowls, toilets, and urinals with germicidal detergent solution 'Note: waterless urinals to be cleaned by spraying with a glass cleaner containing ammonia and wiped down, Nothing is Daily
Daily
Daily
Weekly
Daily
Daily
25 to be poured into the waterless urinals.
26 Clean and disenfect toilet seats (both sides)
Daily
Daily
Daily
Weekly
Daily
Daily
2T
Clean and inspect paper products and soap dispensers for proper working condition and restock supplies
Dally
Daily
Daily
Weekly
Daily
Daily
28 Empty feminine product waste containers and replace liners Daily
Daily
Daily
Weekly
Daily
Daily
29 Clean splash marks from walls, partitions and around basins.
Daily
Daily
Daily
Weekly
Daily
Daily
3Q
Sweep, clean and disenfed floors
Daily
Daily
Daily
Weekly
Daily
Daily
31 Clean mirrors
Daily
Daily
Daily
Weekly
Daily
Daily
32 Use de-Ilming solution on faucets and sink fixtures
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
33 Clean and sanitize atl toilet/shower partitions and walls Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
34 Clean and disinfect waste containers
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
35 Clean and sanitize showers
a
Weekly #x,
Daily
iii n2
.
Krichensi'Breakroonrs:
36 Clean and inspect paper towel and soap dispensers for proper working condition and restock supplies.
Daily
Daily
Daily
Weekly
37 Clean an sanitize kitchen counter tops and sinks
Daily
Daily
Daily
Weekly
38 Wipe down exterior of appliances
Daily
Daily
Daily
Weekly
39 Run garbage disposal to remove any residual food
£ f ' i
,
Weekly
40 Clean stovetop, griddle and grease trap
� `
r
'
Weekly
!
41 Use de -liming solution on faucets and sink fixtures Weekly
Weekly
Weekly
Weekly
-33-
City of Bellflower
RFP for JANITORIAL SERVICES
42 Wipe down Interior of all appliances
Weekly
Weekly
Weekly
Weekly
43 Clean grease run off drawer below griddle
Weekly
44 Clean stove splash guard
Weekly
45 Wipe down faces of cabinets and drawers
Monthly
Monthly
Monthly
Weekly
48 Clean bancsplash
Quarterly
Quarterly
Quarterly
47 Clean and dlsenfect all waste containers
Quarterly
Quarterly
Quarterly
Monthly
48 Clean behind stove
Monthly
49 Clean Interior and exterior of stove hood and dishwasher Monthly
50 Scrub floors with rotary scrubber and floor pad
Monthly
51 Clean floor drains
Monthly
52 Remove and clean stove exhaust vents
Bi•Annually
53 Deep clean interior ovens
Vacuum Elevator floor
Daily
Daily
Annually
55 Clean and sanitize hand rails
Daily
Daily
56 57
Clean and polish metal surfaces
Werghr Room:Gynr:
Wipe down equipment with sanitizing solution
Monthly
Daily
Daily
Monthly
58 Clean finger marksisrnratges from mirrors
59 Wet mop floor mats
Dally
60 Dust wainscot ledge
Weekly
61 Clean mirrors
Weekly
-34-
City of Bellflower
RFP for JANITORIAL SERVICES
EXHIBIT F — LOCATION DETAILS
Location Name
Type of Building
Address
Approx. Sq Ft
Days of service
Hours of service
City Hall
Two story office
building and auditorium
16600 Civic Center Dr.
30,000 sq. ft.
Daily M -F*+
After 5:30**
City Yard
Two single story office
buildings
9944 Flora Vista St.
6,500 sq. ft.
Daily M -P+
After 5:30
Substation
Two story office
building
16615 Befflower Blvd.
10,000 sq. ft.
Daily M -Sat.+
Between 4:00-7:00 PM
Simms Park
Kitchen
Commercial Kitchen
16614 S. Clark Ave.
700 sq. ft.
Weekly Wed.+
Between 4:00-5:00 PM
Thompson Park
Aquatic Center
Single story building
14001 Bellflower Blvd.
7,000 sq.ft.
Daily M -Sat.+
Between 5:00-7:00 AM
The Mayne
Event Center
Two story building and
event center
16400 Bellflower Blvd.
14,000 sq.ft.
Daily M -F+
Between 4:00-6:00 PM
*City Hall and City Yard are closed every other Friday, no service is required on these closed Fridays
**City Council meetings are held the 2nd and 4th Mondays of the month. Council Chambers and Lobby floor to be cleaned after meeting concludes. +No service is required on City Holidays (New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Labor Day, Veterans Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day, New Year's Eve) -35-
City of Bellflower
RFP for JANITORIAL SERVICES
EXHIBIT G - RECYCLED CONTENT FORMS
Recycled -Content and Recyclable Paper Certification
CalRecycle is providing this form as a convenience
jurisdictions are required to purchase and obtain documentation and writing papers:
1. Contain postconsumer recycled content
2. Are eligible to be labeled with an unqualified
All businesses shall certify in writing under penalty
representative:
1. The minimum percentage, if not the exact
printing and writing papers offered or sold to
meets the minimum content requirements
a. A jurisdiction may waive the PCRC
postconsumer material in the paper
a product label, catalog. invoice, or
2. That the paper products and printing and writing
to be labeled with an unqualified recyclable
Please clearly print or type your responses. Attach
to assist jurisdictions. Beginning January 1, 2022,
certifying that paper products and printing
(PCRC)1
recyclable label2
of perjury to the jurisdiction's contracting officer or percentage, of PCRC material in the paper products and
the jurisdiction, regardless of whether the product
specified in law.
certification requirement if the percentage of
products or printing and writing papers can be verified by a manufacturer or vendor Internet website.
papers offered or sold to the jurisdiction are eligible label as defined in 16 CFR Section 260.12.
additional pages as necessary.
Business Name: JJ PROPERTY MAINTENANCE NETWORK INC
Address: 289 EAST ORANGE GROVE BOULEVARD, PASADENA, CA 91102 Phone: (626) 405-0985
Email: [email protected]
Purchase Order#
Item #
Product Description
PCRC %1
Recyclable2
■
•
0 I certify under penalty of perjury under the laws of the State of California that the above information is true and correct to the best of my knowledge.
JOSE JAVIER BENITEZ CEO 09/03/2024
Signature)! /,! Printed Name Title Date
i "Postconsumer recycled -content material" is defined as products that were bought, used, and recycled by consumers.
Recycled content paper products and printing and writing paper minimum percentages are defined in Public Contract Code 12209.
2 Products must be eligible to be labeled with an unqualified recyclable label as defined by Federal Trade Commission "Green Guides" (16 CFR 260.12), meaning that at least 60 percent of consumers or communities where the items are sold have access to recycling facilities for the products.
-36-
G8` oBELLFLo,��
CROWING TOGET-
vtig
staffreport
TO: Honorable Mayor and Members of the City Council
ATTENTION: Ryan Smoot, City Manager
FROM: Len Gorecki, Assistant City Manager/Director of Public Works Wangsu Lee, Management Analyst
SUBJECT:
Consideration and possible action to authorize the City Manager to execute Agreement File No. 809.2 with Southstar Engineering and Consulting, Inc., Agreement File No. 808.2 with NV5, Inc., Agreement File No. 502.16 with Onward Engineering, and
Agreement File No. 163.17 with Willdan Engineering, in forms approved by the City Attorney, for On -Call Construction Management and Inspection Services.
DATE: October 14, 2024
EXECUTIVE SUMMARY
This action would approve Agreement File No. 809.2 with Southstar Engineering and Consulting, Inc., Agreement File No. 808.2 with NV5, Inc., Agreement File No. 502.16 with Onward Engineering, and Agreement File No. 163.17 with Willdan Engineering for On -Call Construction Management and Inspection Services ("CM/CI").
RECOMMENDATION TO CITY COUNCIL
1) Authorize the City Manager to execute Agreement File No. 809.2 with Southstar Engineering and Consulting, Inc., Agreement File No. 808.2 with NV5, Inc., Agreement File No. 502.16 with Onward Engineering, and Agreement File No. 163.17 with Willdan Engineering, in forms approved by the City Attorney; or 2) Alternatively, discuss and take other action related to this item.
FISCAL IMPACT
The maximum task order amount under each Agreement will be $250,000. The hourly rates for CM/CI services will vary depending on the personnel utilized for the services.
Personnel rates are noted in Exhibit B of the agreements. Project -specific CM/CI services will be paid out of the respective Capital Improvement Project accounts.
Non -project -specific CM/CI services will be paid out of Account No. 010-42054-3000, and if street related, Account No. 010-42054-3100.
-1-
Staff Report — On -Call Construction Management and Inspection Services October 14, 2024
DISCUSSION
The City annually receives allocations from various funding sources such as Measure M, Measure R, and Gas Tax for capital improvement projects such as pavement rehabilitation, stormwater capture projects, slurry seal, traffic signals, and Americans with Disabilities Act ("ADA") improvements projects.
The estimated annual costs for federal/state/local funded projects vary from year to year. To facilitate the construction and administration of these projects, the City procures professional services from firms for CM/CI services, which are typically administered by the Public Works Department.
On July 22, 2024, the Public Works Department released a Request for Proposals ("RFP") for On -Call CM/CI Services. The RFP was advertised on the City website and sent out to numerous consultants on the City's vendor list. The City received a total of eleven responses to the RFP. The eleven firms included: FCG Consultants, LAE Associates, Inc., Ladayu Consulting Group, Interwest Consulting Group, Transtech Engineers, Inc., Fountain Head, NV5, Inc., Willdan Engineering, Southstar Engineering and Consulting, Inc. Onward Engineering, and Z&K Consultants, Inc.
After review of the proposals and interviews, staff is recommending agreements with the four top -rated firms to ensure that the City is able to proceed with multiple concurrent capital improvement projects and non -project -specific CM/CI services throughout the City. Based on the proposals and interview evaluations, Southstar Engineering and Consulting, Inc., NV5, Inc., Onward Engineering, and Willdan Engineering were determined to be the top four firms. Staff determined the following ratings for each respective proposal based on several criteria. The final ratings for the four top -rated firms are as follows:
Onward
Willdan 1
NV5
Southstar
Maximum
Points
Completeness and Thoroughness of the
Proposal
14.33 13
13 11
15 Federal Regulation & Project Understanding
14.67 14.67
13 13
15 Scope of Work Appropriate to Project
Requirements
9.67 10
9.67 8
10 Technical Expertise of Project Team with
Emphasis on Key Members
19.67 20
19.67 17
20 Demonstrated Successful Completion of
Similar Projects by Similar Projects by Team
Members
23 25
24.67 24.33
25 Recommended Level of Effort
13.33 11
12.67 12.67
15 TOTALS=
94.67 93.67
92.68 86
100
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Staff Report — On -Call Construction Management and Inspection Services October 14, 2024
DISCUSSION - Continued
If approved, the four firms will provide on -call CM/CI services on an as -needed basis at the written request of the Director of Public Works in the form of a task order. These on -call Agreements will be for a term of three years, with the City having the option to renew for up to two additional one-year terms.
ATTACHMENTS
Agreement File No. 809.2 with Southstar Engineering & Consulting 4 Agreement File No. 808.2 with NV5 51
Agreement File No. 502.16 with Onward Engineering 108
Agreement File No. 163.17 with Willdan Engineering 188
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AGREEMENT NO. 809.2
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF BELLFLOWER AND
SOUTHSTAR ENGINEERING & CONSULTING, INC.
FOR ON -CALL CONSTRUCTION MANAGEMENT AND CONSTRUCTION
INSPECTION SERVICES
THIS AGREEMENT is entered into this 14th day of October 2024, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city ("CITY") and SOUTHSTAR ENGINEERING & CONSULTING INC., a California corporation ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed sum(s) as set forth in duly executed Task Order(s) for CONSULTANT's services. CITY will pay this sum(s) on the basis of the hourly rates and cost reimbursement rates as specified in the attached Exhibit "B," which is incorporated herein.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform construction management and construction inspection services listed in the attached Exhibit "A" which is incorporated by reference.
B. The specific services required of CONSULTANT under this Agreement will consist of the tasks and obligations defined in a Task Order approved by CITY and CONSULTANT, in response to specific project scopes of work and services requested by CITY. Any duly executed and approved Task Order will become a part of this Agreement. The standard form for the Task Order is set forth in Exhibit C.
C. Consulting services required by CITY will be provided on an as -needed basis with CITY determining and advising CONSULTANT as to when specific services are required to be performed or completed by CONSULTANT.
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City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
D. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
E. CONSULTANT's duties and services under this agreement may not include preparing or assisting CITY with any portion of CITY's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY retains responsibility for public contracting, including with respect to any subsequent phase of a project. CONSULTANT's participation in the planning, discussions, or drawing of project plans or specifications are limited to conceptual, preliminary, or initial plans or specifications.
CONSULTANT must cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.
4. PREVAILING WAGES.
A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONSULTANT must pay its workers prevailing wages. It is CONSULTANT's responsibility to interpret and implement any prevailing wage requirements and CONSULTANT agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws.
B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY's Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD . CONSULTANT must post a copy of the prevailing rate of per diem wages at the job site.
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City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
C. CITY directs CONSULTANT's attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONSULTANT or any subcontractor.
D. Labor Code § 1777.5 requires CONSULTANT or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except:
i When employment in the area of coverage by the joint
apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or
ii . When the number of apprentices in training in the area exceeds a ratio of one to five, or
iii. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state wide or locally, or
iv. When CONSULTANT provides evidence that CONSULTANT
employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. v. CONSULTANT is required to make contributions to funds established for the administration of apprenticeship programs if CONSULTANT employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi. CONSULTANT and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices.
vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
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City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
E. CONSULTANT and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement.
The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement.
If requested by CITY, CONSULTANT must provide copies of the records at its cost.
5. PAYMENTS.
A. For CITY to pay CONSULTANT as specified by this Agreement and as set forth in each approved Task Order, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "B"), the tasks performed, the percentage of the task completed during the billing period, and the cumulative percentage completed for each task.
B. For services involving the preparation of plans and specifications, payment to CONSULTANT, as provided herein, will not exceed ninety percent (90%) of the total amount for the specific Task Order before completing the plans and specifications. The final 10% will be paid within 45 days after CITY accepts the plans and specifications, as determined by the City Manager.
C. Except as otherwise authorized by CITY's City Council, the maximum not - to -exceed amount for any individual Task Order will be limited to $250,000.
D. CITY's City Manager may make payments up to $25,000 for special items of work not included in the project scope of work and services as set forth in the Task Order. Payments for special work will only be made after CITY issues a written notice to proceed for the specific special tasks. A written scope of work, an agreed upon additional fee, a schedule for starting and completing the special tasks, and an agreed upon extension of the time for performance, if needed to complete the special work, will be required before CITY issues a notice to proceed for special work. All special work will be subject to all other terms and provisions of this Agreement.
E. CITY will not reimburse CONSULTANT for the following: staff time or overtime for performing secretarial, clerical, or word processing functions; charges for time spent to provide necessary information for CITY audits, billing or budget inquiries; and computer on line charges.
F. CITY will reimburse CONSULTANT for actual and necessary ordinary out-of-pocket expenses reasonably incurred by CONSULTANT in performance of the service provided by CONSULTANT. Such -7-
City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
reimbursement will be at cost, i.e., without mark-up. Examples are as follows: deposition fees; postage; messenger/process service; and document reproduction.
6. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.
7. ADDITIONAL WORK.
A. CITY's Director of Public Works ("Director") may determine, at the Director's sole discretion, that CONSULTANT must perform additional work ("Additional Work") to complete the Scope of Work. If Additional Work is needed, the Director will give written authorization to CONSULTANT to perform such Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Director with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.
C. Payments over $25,000 for Additional Work above the $250,000 individual task order not -to -exceed amount must be approved by CITY's city council.
All Additional Work will be subject to all other terms and provisions of this Agreement.
8. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be performed;
ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the -8-
City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY.
9. TERM. The term of this Agreement will be from October 14, 2024 to October 13, 2027. The Director, at CITY's option, may extend the term twice for not more than a total of five years. Unless otherwise determined by written amendment between the parties, this Agreement will terminate at the end of the Term or as set forth in Section 17, except that the term will be extended to the completion date of any Task Order in effect at the end of the term of this Agreement.
10.TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i CONSULTANT furnishes proof of insurance as required under Section 24 of this Agreement; and
ii . CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk.
11. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Director within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Director will extend the completion time, when appropriate, for the completion of the contracted services.
12. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit A: Scope of Services;
B. Exhibit B: Fee Schedule;
C. Exhibit C: Standard Task Order Form; and
D. Exhibit D: Proposal of Services.
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City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
13. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
14. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
15. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
16. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
17. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work -10-
City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section.
18. OWNERSHIP OF DOCUMENTS; EXCEPTIONS; WARRANTY. Except as otherwise provided below, all documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT (collectively, "Documents") under this Agreement are CITY's property. CONSULTANT may retain copies of such Documents as desired but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. CONSULTANT warrants that all Documents it drafts and completes pursuant to this Agreement constitutes original work. Specifically, CONSULTANT understands and agrees that use of artificial intelligence (Al) tools including, without limitation, ChatGPT, Microsoft's Bing Chat, Google's Bard, and Meta's LLaMA (Large Language Model Meta Al), in the performance of this Agreement does not constitute an original work, i.e., submitting Documents generated by such Al tools to CITY and representing it as CONSULTANT's original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, CITY specifically rejects ownership of such Documents. CONSULTANT is required to indemnify and defend CITY to the fullest extent allowed by applicable law should it violate this Section.
19. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.
20. INDEMNIFICATION.
A. CONSULTANT must save harmless, indemnify and defend CITY and all its officers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property arising from, -11-
City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
pertaining to, or relating to the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives.
B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 24, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
21. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void.
22. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
23. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.
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City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
24. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Forms. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as -13-
City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 17.
G. Self -Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self -insured retention ("SIR") and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the Assistant City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY's behalf upon the CONSULTANT'S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
25. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.
26. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.
27. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
Attention: Yvette, Kirrin, P.E.
President
Southstar Engineering & Consulting, Inc.
1945 Chicago Ave. Unit C-2
Riverside, CA 92507
626-644-8058
[email protected]
Attention: Len Gorecki, Assistant City
Manager/Director of Public Works
City of Bellflower
9944 Flora Vista St.
Bellflower, CA 90706
562-804-1424 x 2217
[email protected]
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City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
28. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations.
29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement.
31. INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in the Los Angeles County.
32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.
33. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are four Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.
34. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
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City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
35. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
36. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's Manager, or designee, may execute any such amendment on behalf of CITY.
37. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, Agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
39. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.
40. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.
41. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. -16-
City of Bellflower
Agreement No. 809.2
Southstar Engineering & Consulting, Inc.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF BELLFLOWER SOUTHSTAR ENGINEERING &
CONSULTING, INC.
Ryan Smoot, City Manager Yvette Kirrin, President
ATTEST:
Mayra Ochiqui, City Clerk
APPROVED AS TO FORM:
Karl H. Berger, City Attorney Taxpayer ID No. 20-5648626 ATTACHMENTS:
Exhibit A - Scope of Services
Exhibit B - Fee Schedule
Exhibit C - Standard Task Order Form
Exhibit D - Proposal of Services
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AGREEMENT FILE NO. 809.2
EXHIBIT A — SCOPE OF SERVICES
1. Consultant shall provide construction management and inspection services during the construction of federal/state/local funded public works projects. Scope of the inspection and construction management needs shall be on a project by project basis. The actual cost of the inspection services and construction management (Cl/CM) will depend upon hourly rate and number of hours of inspection and CM provided. Consultant shall provide daily detailed inspection services to verify that the contract is sufficiently administered and monitored during construction. The on - call agreement may also be utilized for inspections for permitted work in the public right-of-way.
2. Consultant shall prepare and submit daily inspection reports to the City's Project Manager and City Inspector for signature at the end of each work day. Consultant shall provide to the City a photo log of the project construction prior to and at the end of the construction period.
3. Consultant shall maintain all construction related project files in accordance with Caltrans' Local Assistance Procedures Manual Chapter 16.
4. Consultant shall coordinate and direct a pre -construction meeting and prepare minutes thereof for each project in which selected to perform CM/CI.
5. Consultant shall interpret the drawings and specifications, including the preparation of elementary sketches, to clarify design details for the proposed resurface project and resolve field conflicts after consultation with City staff.
6. Consultant shall review applicable shop drawings, working drawings, requests for information, manufacturer's certificates of compliance, mix designs, samples and all other data required to be submitted by the contractor for conformity with the contract plans and specifications. Ensure compliance with City's Quality Assurance Plan. Document and submit responses to the contractor and to the City after consultation with City staff.
7. Consultant shall evaluate and determine the acceptability of substitute materials and equipment proposed by the contractor and provide recommendations to the City.
8. The Consultant's Construction Manager/Inspector shall report in writing to the Contractor, City's Project Manager and Resident Engineer once each week to provide an update on progress of the work.
9. Consultant shall evaluate change order requests with regard to both time and payment, and Requests for Information (RFI) as stated in the City's Contract -18-
Documents, coordinate review with Resident Engineer and design professional of record, advise whether the original design intent is thereby altered, and provide recommendations to the City.
10. Consultant shall monitor contract schedule and construction time, conduct all required employee interviews and review of all certified payrolls.
11. Consultant shall review contractor's monthly Progress Payment Requests and make recommendation for approval to the City and prepare and process progress payment requests on the City's forms for approval. Consultant shall ensure written concurrence of contractor on quantities for each Progress Payment or identify any potential claim.
12.In accordance with the City's Quality Assurance Program, consultant shall coordinate, observe, and approve all tests and other requirements. Consultant shall coordinate both materials testing and independent assurance testing.
13. Consultant shall schedule and coordinate weekly project status meetings.
14. Consultant in coordination with City staff shall prepare a punch list, identify all construction deficiencies, mediate the resolution of such with the contractor prior to final inspection, and provide a written recommendation of final acceptance for the project to the City.
15. Consultant shall coordinate revision of the final design drawings (AutoCAD and PDF) to reflect "As -Built" conditions by contractor in conjunction with the design professional of record based on furnished information, field sketches, and records kept during construction. Contractor shall provide one set of "As -Built" plans on Mylar to the City along with electronic files.
16.At the end of the project, consultant shall assure the contractor provides the City with three (3) copies of any applicable Operation and Maintenance (O&M) Manual, shop drawings, equipment catalog cuts, maintenance manuals supplied by the manufacturers of the equipment, warranties and guarantees associated with installed equipment, and any spare parts that are supplied by the manufacturers.
On -call construction and inspection services are anticipated to include: grinding, crack filling, localized dig outs, ARHM/TRMAC/Conventional NC, leveling course, base material placement, concrete removal and replacement (alley approaches, curb ramps, drive aprons, sidewalk, curb and gutter), loop detector placement, tree removal, utility adjustments, landscaping, traffic signal placement, park construction, concrete, demolition, landscaping and other miscellaneous scopes of work. -19-
AGREEMENT FILE NO. 809.2
EXHIBIT B - FEE SCHEDULE
Position Title
Billing Rate Per Hour Range
Principal-in-Charge/Project
Representative
$195.00 - $306.60
Construction Manager
$190.00 - $291.75
Structures Representative
$190.00 - $281.14
Project Manager
$190.00 - $285.31
Project Engineer
$150.00 - $242.95
Resident Engineer
$190.00 - $291.75
Assistant Resident Engineer
$175.00 - $242.95
Construction Inspection
$109.00 - $196.27
Document Control Specialist
$89.00 - $179.29
Labor Compliance
$89.00 - $164.44
Public Outreach Specialist
$88.00 - $158.07
Utilities Coordinator
$92.00 - $189.90
Scheduler
$92.00 - $211.12
Office Support
$65.00 - $147.47
Note:
1. Rates are negotiable based on the Task Order Scope of Work and Duration
2. All Southstar rates shown are subject to an annual increase of 3% effective January 1.
-20-
EXHIBIT C — TASK ORDER STANDARD FORM
CITY OF BELLFLOWER
AGREEMENT FILE NO. 809.2
TASK ORDER NO. X
Date Prepared:
Consultant/Contractor Name:
Project Name:
Account Number:
Total Cost:
Description of services to be performed under this Task Order:
Recommended/Approved by:
Len Gorecki, Assistant City Manager/Director Date
of Public Works
Ryan Smoot, City Manager Date
-21-
SOUTHSTAR
EXHIBIT D
PROPOSAL OF SERVICES
CITY OF BELLFLOWER
ON -CALL CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR FEDERAL/STATE/
LOCAL FUNDED PUBLIC WORKS PROJECTS
Engineering Trust Into Every Project
Bellflower
ji,c Works Department
16600 Civic Center Drive
Bellflower, CA 90706
ATTN: Kimberly Gonzalez - Public Works Coordinator
SOUTHSTAR
RE: City of Bellflower - On -Call Construction Management and Inspection Services for Federal/State/ Local Funded Public Works Projects
Dear Ms. Gonzalez and Selection Committee:
Southstar 1 DCCM (DCCM) greatly appreciates the opportunity provided by the City of Bellflower to submit this proposal for as -needed Construction Management and Inspection Services for the Public Works Department.
We offer not only CM expertise but also specialized skills in planning, design, and funding. With extensive experience in Los Angeles County, we have collaborated with cities, the County, Caltrans, and Metro, and have provided transportation expertise to the Gateway Cities Council of Governments (GCCOG) for the past 18 years.
DCCM is uniquely positioned to deliver the quality, responsiveness, innovation, and value that City expects.
This proposal will highlight the turn -key benefits of partnering with a professional Construction Management and Inspection team that boasts unparalleled qualifications and experience, particularly in managing local and multijurisdictional projects across California. We are committed to exceeding your expectations through our dedication to quality, professional integrity, and service excellence. By selecting DCCM for this contract, you can expect projects to be completed successfully, on time, and within budget.
Depth of Experience I For 18 years, DCCM has delivered exceptional public works, sub -regional, regional, and statewide engineering and construction management services to a diverse range of agencies across Southern California. Our expertise encompasses a broad spectrum of projects, including complete streets, first/last mile (FLM), active transportation (AT), pedestrian, bicycle, intersection, landscaping, roadway rehabilitation, and railroad safety initiatives. We have worked with clients such as Caltrans, Los Angeles County, Metro, and many cities withing the Gateway Cities. We are ready to support the City with any transportation project from day one, employing the most current standards.
Benefits to the City of Bellflower I While Southstar 1 DCCM's primary office is located in Riverside, our proposed key staff primarily works in Los Angeles County. They are currently completing projects in Bellflower, La Mirada, Huntington Park, Santa Fe Springs, and for Metro. Our staff requires no learning curve and is prepared to start on day one of any tasks the project may require. Additionally, our team has provided recent engineering expertise for the Thompson Park Outdoor Pool Renovations Project, Bellflower Facades Improvement Project, Thompson Park Electronic Marquee Project, and the SR -91 Fence Replacement Project for the City. DCCM also has similar construction management and active on -call contracts with the cities of Santa Fe Springs, Commerce, Downey, Bellflower, Pico Rivera, and La Mirada. As you review and evaluate our proposal, you'll see that we specialize in delivering projects throughout LA County and Southern California, fully aligned with the City's scope and example project.
Miscellaneous 1 DCCM acknowledges that no Addendum was released. DCCM has no exceptions and will adhere to the provisions described in the RFP without modification. DCCM understands that the proposal shall remain valid for a period of no less than 180 days from the date of submittal. DCCM attests that all information submitted with this proposal is true and correct.
As Southstar 1 DCCM's President, I have the authority to bind the company in a contractual agreement with the City. Again, we appreciate the opportunity to submit our qualifications to you. If you have any questions, please feel free to contact me via the information in our firm profile.
Sincerely,
Southstar 1 DCCM
Yvette Kirrin, PE
President/Principal-in-Charge
[email protected]
1945 Chicago Avenue, Suite C-2, Riverside, California 92507 1 951.342.3120 I DIR No.100017294 I SouthstarEng.com -23-
LEGAL FIRM NAME
Southstar Engineering & Consulting, Inc.
PARENT COMPANY
DCCM North America, LLC (DCCM)
ORGANIZATIONAL STRUCTURE
C -Corporation
DATE OF INCORPORATION
September 7th, 2006
REGISTRATIONS
D I R No: 100017294
EIN No: 20-5648626
SBE No: 1738135
HEADQUARTERS
1945 Chicago Avenue, Suite C-2
Riverside, California 92507
951.342.3120
CONTACT
Yvette Kirrin, PE
President/ Principal -In -Charge
(626) 644-8058
[email protected]
NATIONWIDE PERSONNEL
1200+
SouthstarEng.com
DCCM.com
HISTORY OF THE FIRM
Founded in 2006, DCCM has become a beacon of engineering innovaou, in Southern and Central California, committed to advancing the area's public works and transportation frameworks. Our expertise spans the gamut of infrastructure development and management, including bridges, transit systems, and local projects, underscored by a keen focus on sustainability, planning, and comprehensive design.
Our reputation for flexibility and ingenuity allows us to offer bespoke solutions that precisely fit each project's demands, guided by our core values of Quality, Value, Innovation, Responsiveness, and Trust. DCCM champions diversity, equity, and inclusiveness, drawing exceptional talent committed to not just professional excellence but also to fostering significant community values. With the backing of our DCCM Divisions, DCCM has access to an immense depth of addition resources, allowing us to be trusted partners in progress, ensuring the timely and budget -conscious completion of projects, and making a lasting impact on the communities we serve.
DCCM clients can be assured of the quality and professionalism of DCCM's growing staff of 1200+ employees, with extensive in-house resources highly regarded within the infrastructure industry. DCCM project/construction managers and inspectors have assisted over 40 public agencies in the successful delivery of projects of all sizes.
DCCM team members make a difference to clients and the community by continually providing superior service with the highest level of integrity.
Providing client -focused services to many state and local agencies in Southern California, DCCM professionals know the critical questions to ask, and the corresponding solutions to offer. By blending innovative problem -solving skills, exceptional depth of experience, and quality supervision and inspection services, DCCM consistently completes the construction of large-scale infrastructure projects on time, within budget, and with no claims. The DCCM team has the ability to resolve challenges by offering their clients innovative solutions that are custom tailored to each project.
OUR SERVICES
• Construction Engineering
Management
• Program/Project Management
• PA/ED and PS&E for water,
wastewater, power, and
transportation projects
• Construction Inspection
• Vertical planning/design and plan
checking
• Urban planning and design
• Community Outreach
• Critical Path Schedule
Development
• Project Budget Development &
Tracking
• Program Planning
• Utility Relocation Management
• Local Agency Coordination
• Traffic Engineering
• Federal Funding Expertise
• Right -of -Way Delivery
• GIS / Survey Mapping
• Labor Compliance
• FAA Section 107 GPS Drone
Photogrammetry
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services I August 19, 2024 -247
INTROD
NGTH AND STABILITY
AM's strength and stability is demonstrated by a nearly $30 Million capacity within our existing On -call contracts and our ability to be responsive to Client needs. Additionally, this year, DCCM was acquired by DCCM and will be able to provide additional depth of resources, while still providing the familiar faces that you know and trust. We fully expect that the Southstar 1 DCCM union will provide increased strength and stability to all our clients in California.
FEDERAL CONTRACT MANAGEMENT & DOCUMENTATION
DCCM has successfully managed 100% Federally funded projects under close oversight from Caltrans District 7 and 8 Construction Divisions. DCCM supported many agencies in the preparation of all invoicing and needed documentation of the Local Assistance Procedures Manual for proper reimbursement of funds. All applicable LAPM chapters were followed including Chapter 16 for project implementation and Chapter 17 for Project Closeout with all applicable forms signed by our Resident Engineer.
MUNICIPAL BACKGROUND
Many of our staff are former State, City or County employees who are familiar with municipal projects within the
organization and structure of a City. Having resolved countless challenges in the past with our ability to successfully lead Construction Management teams, we have become
facilitation and conflict resolution experts with a proven track record of delivering quality projects on time and within budget.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS
DCCM has been involved in the development and construction of many CDBG projects. Team member activities have included: management of project development and design phase; construction contract administration and inspection of other CDBG projects and similar capital improvement projects, such as the Phase 11 Residential Street Improvements for the City of La Mirada, the Niagara Avenue and Athol Street Improvements for the City of Fontana and various 1-5 Construction Traffic Mitigation Projects for the 1-5 JPA and the Cities of La Mirada, Norwalk and Santa Fe Springs. Also, several DCCM employees have worked on design and construction inspection of CDBG projects in the City of Riverside.
The DCCM team is knowledgeable in the Local Assistance Procedures Manual, or LAPM, which describes the processes, procedures, documents, authorization, approvals and certifications required in order to receive federal- aid and/or state funds for many types of local transportation projects. We have used the LAPM on many of our completed projects.
CALTRANS AND GREENBOOK STANDARDS
The DCCM team is also knowledgeable on the Caltrans and Greenbook Standard Plans and Specifications as they relate to Public Works Construction Projects. Our team of professional engineers and inspectors have a broad range of experience, as illustrated in the resumes included in this proposal.
FEDERALLY FUNDED TRANSPORTATION PROJECTS
UNDERSTANDING
All members of the proposed team are experienced in working with projects that have a federal funding component.
Properly packaging the Request for Authorization (RFA) to get the E-76 through Caltrans Local Assistance is of critical importance. A Request for Authorization (RFA) process results in an Authorization to Proceed (E-76), which is required prior to advertising. We will coordinate with the Caltrans office of Local Assistance for all federal funding grant applications. DCCM has been involved in over 100 different E-76 processes.
GENERAL APPROACH
The DCCM team is able to assist the City with the Caltrans Local Assistance process. DCCM has extensive experience in working with local, regional transportation and State and Federal agencies. These include municipalities, counties, Caltrans and FHWA. The DCCM team will lead and/or support City personnel in the preparation and submittal of documents, reports, and invoices for reimbursement from federal and state sources.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -252
INTRODU
ersonnel have extensive knowledge of the Caltrans Local Assistance Procedures Manual, or LAPM, v, ioes the processes, procedures, documents, forms, authorization, approvals and certifications, which are .squired in order to receive federal aid and/or state funds for many types of local transportation projects. We have used the LAPM on an extensive list of projects, listed under the "Project Experience/References" section of this proposal.
The primary purpose for the LAPM is to provide guidance in the preparation of an Electronic Authorization to Proceed, or E-76 packages. As set forth in the LAPM, Chapter 3, the E-76, or Electronic Authorization to Proceed, acts as both project authorization, and federal aid project agreement with Caltrans. We have prepared E-76 packages for all project work phases to be federally funded, such as: Preliminary Engineering (PE); Right of Way (RAN)/Utility Relocation (RAN-UTIL); and Construction (CON).
In addition, the team has prepared other types of documents that support the E-76 package, including the Finance Letter, which is a project funding summary document required by Caltrans Local Programs Accounting. This Finance Letter is prepared by the project proponent or administering agency, and submitted to Caltrans as supporting documentation for the federal aid/state project agreement.DCCM can provide support to the City in the preparation of the documents described below. These documents are milestones in the process for Federal reimbursement for transportation projects, as described in the LAPM
• Project Programming Request (PPR) — This document is submitted to Caltrans for entering a project into the Federal Statewide Transportation Improvement Program (FSTIP).
• Preliminary Environmental Studies (PES) Form — The form assists the local agency in determining the level of Preliminary Environmental Document Classification under the National Environmental Policy Act (NEPA) to be prepared for the project. The levels include: Environmental Impact Statement; Environmental Assessment; and Categorical Exclusion with or without technical studies.
• Request for Authorization to Proceed — An agency must submit Request for Authorization, an E-76 package, to proceed with different phases of Federally funded projects. Federally funded project phases are designated as:
Preliminary Engineering; Right of Way; Utility Relocation; and Construction • Field Review Form — This form, submitted with a Request for Authorization, provides a project description, budgetary information, and the amount of anticipated Federal participation. • SERF Analysis for signalization and/or ITS projects.
• Annual Forms — Annually an agency must submit certifications to Caltrans related to Disadvantage Business Enterprises (DBE) and Nondiscrimination on the Basis of Disabilities to be eligible to receive Federal funds. The DBE certification requires an agency to calculate its Annual Anticipated DBE Participation Level (AADPL). • Plan, Specification, and Estimate (PS&E) Certification and Checklist — This certification and accompanying checklist is filled out and signed by the Project Engineer (Engineer of Record) to verify and certify all elements of a PS&E package have been completed to State standards.
• Monthly Invoicing and Final Invoice — Invoices should be prepared monthly for all costs reimbursable to the agency.
Federal reimbursable costs are noted in the Authorization to Proceed (form FCM-76) on the work phase to have Federal participation. In addition, within 180 days of project completion or prior to the expiration date of the project agreement, whichever comes first, the agency must submit a final invoice. These invoices are to show all project costs and allocations to the different funding sources; local, State, and Federal. • Final Report Utilization of Disadvantaged Business Enterprises (DBE) - In addition to the above mentioned documents, reports, and invoices, DCCM will assist agencies in preparation of documents and invoices for grant programs such as SB821 or the preparation of reports or cooperative agreements with Caltrans necessary to secure approval by Caltrans HQ Local Assistance office of the E-76 for all Federal Funding in all phases of the project.
CONFLICT OF INTEREST
Southstar 1 DCCM has no known conflicts of interests. Throughout the contract, DCCM will ensure that prior to providing any services to any City of Bellflower projects, or any future added projects, that it will disclose the business relationship and propose mitigation efforts, if any, to eliminate the potential conflict(s) of interest and will submit a written request and seek the Citys's consent to render the services. If a conflict of interest does exist and is found prior to performing work, DCCM will not perform services on the project. If DCCM is performing services on a project and a conflict of interest is found, DCCM will refrain from and disclose subsequent potential conflicts throughout the Term of the contract.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -263
Firm Key
* Key Personnel
City of Bellflower
DCCM
Construction Management & Inspection Services
Principal -in -Charge / Project Manager /
CIP Project Delivery Specialist
Yvette Kirrin, PE *
Project Manager / Construction Manager / Resident
Engineer / CIP Project Delivery Specialist
Amr Abuelhassan, PE, MS, QSD *
Construction Managers /
Resident Engineers /
Structures Representatives
/ Structures Inspectors
LCyrus Shahinpar, PE, CMQ/OE
. Ian Tai, PE
Assistant RE / Office
Engineers
l
Carl Short
Justin Pope*
J
Construction Inspectors /
Roadway Inspectors /
Structures Inspectors
Mike Smith, QSP, CESSWI
Tyler Garrison
Bill Dahlke
1 Construction Inspectors /
Roadway Inspectors
Jayesh Solanki*
Ryan Brown*
Alex Newton
Electrical Inspector /
Construction Inspector /
Roadway Inspector
Matt Eddy J
Project Managers / CIP
Project Delivery Specialists
Jason Bennecke, PE, MBA, PMP
Project Manager / Assistant
RE / Office Engineer
Philip Hannawi, PE, MS, QSD
Labor Compliance
Officer
Ramon Carlos J
Urban Planner/
Grant Writer
1 Hank Doyle J
Public Outreach
Manager
Vanessa Barrientos* J
Above is a roster of available staff for the City to select, as needed and specific to any given CIP project. DCCM is happy to meet with the City to determine the unique needs of any given project and provide recommendations from the available roster with regard to both technical expertise and availability as well as cost considerations. DCCM understands that those designated as key personnel will be available to the extent proposed for the duration of the required services and acknowledges that no person designated as "key" shall be removed or replaced without the prior written concurrence of the City.
In our Organization Chart we have noted several staff members who can fill multiple positions and have included the role of "CIP Project Delivery Specialist" to highlight personnel with experience managing large projects and serving as an "Acting" agency representative. The resumes for the Key Personnel can be found on the following pages of this proposal. Additional personnel resumes are available upon request.
Southstar 1 DCCM 1 Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -274
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YVETTE KIRRIN, PE
PRINCIPAL -IN -CHARGE / PROJECT MANAGER/ CIP PROJECT DELIVERY SPECIALIST FIRM
Southstar DCCM
EXPERIENCE
17 years with Southstar
30 years in the role
EDUCATION
BS, Mechanical Engineering —
University of Florida
LICENSES/REGISTRATIONS
Professional Civil Engineer, CA
License #C63667
BACKGROUND
Ms. Kirrin has over 30 years of
extensive transportation planning,
design and construction and project
management. Her management
expertise is in the facilitation of large
transportation projects within small
and large governance structures,
as well as an expertise in federal,
state and local funding, including
working with Metro and Caltrans. In
addition to Yvette's business role with
Southstar, she is a working partner
and has several Project and Program
Manager roles in southern California.
These roles utilize her technical
knowledge to deliver projects, as
well as her strategic thinking in the
political advocacy arena. She has
significant experience working with
diverse stakeholder groups, and she
focuses on equity and inclusion for
the delivery of the best projects.
Yvette's technical experience includes
the planning, design and construction
of interchanges and freeways,
multimodal complete streets,
including roundabouts, and the
coordination of large projects. Yvette
has been the President of Southstar
Engineering & Consulting, since 2010,
which is a Certified Small Business.
RANDOLPH CORRIDOR ACTIVE TRANSPORTATION PROJECT
CITY OF COMMERCE 1 COMMERCE, CA 1 PROJECT MAR, ,uER
Ms. Kirrin is responsible for managing the completion of the Project that extends along the Randolph Corridor beginning at the eastern terminus in the City of Commerce and extending west along the corridor through the Stakeholder's westerly corridor terminus; a distance of 6.83 miles. She is overseeing the overall scope, schedule and budget, but also the Metro Funding Agreement requirements, reimbursement, and the balance of equity between the Cities of Commerce, Bell, Huntington Park and the County of LA via the executed Memorandum of Understanding. Ms. Kirrin is managing Phase 1 planning/concept engineering work to be done and based on the elements that the jurisdictions wish to move forward with, these will be basis of Phase 2 environmental work.
Phase 3 will develop the PS&E and bid specifications needed to construct elements that were cleared as part of Phase 2, and that conceptually fit within the budget, as quantified in Phase 1.
EASTSIDE TRANSIT PHASE 2
CITY OF SANTA FE SPRINGS 1 SANTA FE SPRINGS, CA 1 PROJECT MANAGER Ms. Kirrin served as Project Manager for the City of Santa Fe Springs, responsible for tracking activity associated with the First Last Mile field reviews, the review and appropriate routing for approval via planning, public works, city manager and legal departments, along with the necessary briefings and the preparation of City Council report for approval of the Cooperative Agreement.
CALIFORNIA HIGH SPEED RAIL AUTHORITY (CHSRA) OVERSIGHT FOR
THE CITY OF COMMERCE
CITY OF COMMERCE 1 COMMERCE, CA 1 PROJECT MANAGER
Ms. Kirrin served as Project Manager responsible for reviewing and providing comments for the CHSRA alignment along with high level impacts that traversed the City of Commerce. Prepared comments to the plans, prepared proposed high-level mitigations, including the pedestrian overcrossing noted in this proposal from the neighborhood across the 1-5 and Telegraph Road to the Citadel. Provided technical assistance in understanding the impacts. Prepared City Council report and PowerPoint presentation that outlined alignment impacts and proposed mitigation considerations.
GATEWAY CITIES COUNCIL OF GOVERNMENTS (GCCOG)
GCCOG 1 LOS ANGELES COUNTY, CA 1 TRANSPORTATION ENGINEER Ms. Kirrin serves as a Transportation Engineer and is responsible for the subregional technical review, oversight and program management tasks needed to facilitate Metro Measure R and Measure M funds. Additionally, she is responsible for various portions of the subregional transportation initiatives including the arterial complete streets projects and the active transportation strategic projects for the 27+ Cities/Jurisdictions. This includes the facilitation of over$1 Billion in funds.
Ms. Kirrin is responsible for protecting the interests of the Cities regarding how the funds are allocated and spent, as well as responsible for communicating to the Public Works offices, City Mangers and Elected officials the status on the projects.
More than 50 projects in the subregion have been coordinated and delivered, utilizing Ms. Kirrin's expertise in the areas of funding, planning, design, right of way, construction and/or construction management and inspection.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -285
AMR ABUELHASSAN, MS, PE, QSD
CONSTRUCTION MANAGER/ RESIDENT ENGINEER / CIP PROJECT DELIVERY SPECIAL'S! FIRM
Southstar 1 DCCM
EXPERIENCE
31 years in Industry
14 years with the Firm
EDUCATION
MS, Civil Engineering — California
State University, Fullerton
BS, Civil Engineering — California
State Polytechnic University, Pomona
Caltrans RE Academy
LICENSES/REGISTRATIONS
Professional Engineer, California
No. C57817
Qualified SWPPP Developer (QSD),
California No. 23428
BACKGROUND
Mr. Abuelhassan has over 31 years of
experience in project management,
construction management, and
civil engineering. His extensive
construction management and
administration experience and
knowledge provides a solid
foundation for the delivery of projects
from inception to completion of
construction. Mr. Abuelhassan's
experience includes working for
Caltrans District 8 delivering projects
on various routes within the District
as a Project Manager and as a
Resident Engineer. Mr. Abuelhassan's
experience also includes working
for the County of San Bernardino
Department of Public Works as
a Resident Engineer where he
performed the duties of construction
manager on several successful
projects.
RIVERSIDE AVENUE SOUTH STREET RECONSTRUCTION PROJECT
CITY OF RIALTO 1 RIALTO, CA 1 RESIDENT ENGINEER
Mr. Abuelhassan was responsible for overseeing all construction activities along with performing all schedule preparation, review, and task analysis. Major tasks performed included Scoping, Cost Estimating, Scheduling, Budget Management, Preparation and tracking of monthly invoicing to the City and vendors involved.
This project was Phase 2 of the 3 phase vision for Riverside Avenue and continued to overlay and reconstruct Riverside Avenue (South) between Interstate 10 (1-10) to Santa Ana River. Project included upgrades of existing and construction of new ADA-compliant curb ramps, and reconstruction of sidewalks, sidewalks, driveways, curbs, and gutters. At the request of the City of Rialto, Southstar designed and added two right turn lanes at Santa Ana Avenue and Resource Drive. Underground utilities were also adjusted to new roadway surface grades. The majority of work was performed at night because Riverside Avenue is a heavy truck traffic roadway.
LA QUINTA COMPLETE STREETS IMPROVEMENTS PROJECT
CITY OF LA QUINTA 1 LA QUINTA 1 RESIDENT ENGINEER
The Southstar Team, led by Mr. Abuelhassan, was responsible for providing construction management, inspection, survey, and material testing services.
He ensured construction activities were continuous and that no delays were encountered as a result of field conflicts. The project was partially funded with State Only Active Transportation Funds, and therefore the Project construction and progress payments were documented in sufficient detail to comply with Caltrans Construction Manual and the Local Assistance Procedures Manual (LAPM) requirements and as directed by the City Engineer. The project was constructed in 3 phases split into 3 stages each.
SAN PABLO AVE STREETSCAPE PHASE I & II PROJECT
CITY OF PALM DESERT 1 PALM DESERT, CA 1 RESIDENT ENGINEER As resident engineer, Mr. Abuelhassan was responsible for providing construction management and inspection services. The project is fully funded with City Funds, however, Mr. Abuelhassan ensured to document the project construction and progress payments in sufficient detail to comply with Caltrans Construction Manual, the Construction Manual Supplement for Local agency Resident Engineers, the Local Assistance Procedures Manual (LAPM) and the Local Agency Structure Representative Guidelines requirements and as directed by the City Engineer. Mr. Abuelhassan is responsible for ensuring construction activities are continuous and no delay is encountered as a result of field conflicts.
GARFIELD AVE & IMPERIAL HIGHWAY STREET IMPROVEMENTS,
FIRESTONE BLVD & OTIS STREET IMPROVEMENTS, AND IMPERIAL
HIGHWAY CENTER MEDIAN PROJECT
CITY OF SOUTH GATE 1 SOUTH GATE, CA 1 RESIDENT ENGINEER As resident engineer, Mr. Abuelhassan was responsible for providing construction management services of asphalt pavement concrete grind asphalt; leveling course; ARHM overlay; demolition and replacement of ADA ramps; construction of medians and walkways with landscape grouted cobble, decomposed granite, boulders, irrigation system; striping; replaced traffic signals; removed and replaced curb & gutters, driveways, cross gutters; and install new controller, removed and replaced electrical pedestal.
Southstar 1 DCCM 1 Response to City of Bellflower, On -Call Construction Management and Inspection Services I August 19, 2024 -296
USTIN POPE
ASSISTANT RESIDENT ENGINEER / OFFICE ENGINEER / CONSTRUCTION MANAGER
CITY OF BELLFLOWER PROJECT MANAGEMENT SERVICES
CITY OF BELLFLOWER 1 BELLFLOWER, CA 1 PROJECT MANAGER
FIRM
Southstar 1 DCCM
EXPERIENCE
15 years in Industry
<1 years with the Firm
EDUCATION
MS, Civil and Environmental
Engineering - University of California,
Berkeley
BS, Civil and Environmental
Engineering - University of California,
Berkeley
LICENSES/REGISTRATIONS
Civil E.I.T. and P.E. 8 -hour exams
completed (remaining California -
specific P.E. exams and licensure to
be completed in 2024)
BACKGROUND
With nearly 15 years of
comprehensive experience
spanning both the private and
public sectors, Mr. Pope boasts a
diverse skill set and a proven track
record of success. In the private
sector, he excelled in construction
management and administration,
overseeing office engineering,
estimating, and a range of operational
responsibilities. His expertise
extended to managing SWPPP,
grading, paving, traffic control,
and utility work, demonstrating his
proficiency across various project
facets. Mr. Pope's responsibilities
also encompassed crucial tasks such
as labor compliance, resolution of
field conflicts, and managing contract
change orders (CCOs) and requests
for information (RFIs) across a
spectrum of infrastructure projects.
Transitioning seamlessly to the
public sector, he undertook project
management roles for high -profile CIP
projects. This included overseeing
the entire project lifecycle, from
PS&E to right of way, and effectively
managing funding and schedules. His
collaborative approach extended to
coordinating with Caltrans and other
stakeholders, ensuring successful
project outcomes and stakeholder
satisfaction.
Mr. Pope provided Project Management services in various capacities to push several projects forward into bidding and construction phases for the City of Bellflower. Notable projects include the Thompson Park Outdoor Pool Renovations Project, Bellflower Facades Improvement Project, Thompson Park Electronic Marquee Project, and the SR -91 Fence Replacement Project.
AQUATIC CENTER IMPROVEMENTS PROJECT
CITY OF SANTA FE SPRINGS 1 SANTA FE SPRINGS, CA 1 PROJECT MANAGER Mr. Pope provided project management and construction management services on the high -profile Aquatic Center Improvements Project, which includes renovations to all buildings within the Aquatic Center complex, a new Sprayground and Spa Area, new Concessions Building, new pool deck and plaster, mechanical equipment, shade canopies, family restrooms, lighting, and signage.
CITY OF RANCHO CUCAMONGA
ui i r Lu1,Nivluiv13N I hiANCHO CUCAMONGA , CA 1 ASSOCIATE
ENGINEER
Mr. Pope served as the Project Manager for several of the City's high -profile projects, including the long -planned $130 million Etiwanda Ave Grade Separation Project where he has overseen field operations, coordinated critical utility relocation designs, managed PS&E development, as well as the project schedule, funding and right-of-way acquisition. This project has allowed him to form great relationships with Caltrans, utility agencies, SCRRA, property owners and our design and environmental consultants. He also served as Project Manager for other City projects, including the Day Creek Bike Trail Project and the Heritage Park Bridge Replacement Project, and worked to plan future Complete Streets and Active Transportation projects
KIEWIT INFRASTRUCTURE WEST CO.
CITY OF MONTCLAIR 1 MONTCLAIR, CA 1 PROJECT MANAGER
Mr. Pope was responsible for oversight of a $60 million MSE wall scope on the Foothill Gold Line Phase 2B Project and project management for a $22 million active railyard expansion project at the Port of Long Beach. He oversaw planning and execution of all field work, managed a 33 -person team, and performed constructability and shop drawing reviews, work scheduling, field conflict resolution, and QC inspection/documentation. Before he joined the MSE wall operation, it was the critical path for the project, significantly over -budget, and faced numerous quality and logistic issues with the supplier. His team was able to correct all of these items and achieve successful completion. For the railyard expansion, he planned and managed trackwork, structures, SWPPP, grading, paving, traffic control, and utility work, which included installation of 10 tightly sequenced track switches and a difficult 20' deep sewer relocation that was below the water table and had limited overhead clearance for shoring.
Southstar 1 DCCM 1 Response to City of Bellflower, On -Call Construction Management and Inspection Services I August 19, 2024 -307
JAYESH SOLANKI
CONSTRUCTION / ROADWAY INSPECTOR
FIRM
Southstar DCCM
EXPERIENCE
35 years in Industry
2 years with DCCM
EDUCATION
AS - Construction Management (India)
LICENSES/REGISTRATIONS
CTQP
SCDOT
ACI Technician Grade 1
Nuclear Safety Cert
ATSSA MOT Advanced
PTI Level 1& 2
SCDOT Concrete Levels I and II
Asphalt Roadway Technician
ACI Concrete Field -Testing Grade 1
BACKGROUND
Mr. Solanki is a Civil Engineer with
over 35 years of experience in
the engineering and construction
industry. He has served in various
roles on roadway and bridge
projects including project manager,
construction manager, and roadway
and segmental bridge inspector. His
professional registrations include
CTQP, SCDOT, ACI Technician Grade
1, Nuclear Safety Cert, ATSSA MOT
Advanced, PTI Level 1& 2, SCDOT
Concrete Levels I and II, Asphalt
Roadway Technician and ACI
Concrete Field -Testing Grade 1.
ON -CALL CONSTRUCTION INSPECTION & ENGINEERING PROFESSIONAL
SERVICES
CI 1 Y UI- SANTA FE SPRINGS 1 SANTA FE SPRINGS, CA 1 CONSTRUCTION
MANAGER/CONSTRUCTION INSPECTOR
Mr. Solanki provided Construction Inspection services on various task orders for the City of Santa Fe Springs. He has inspected improvements that included:
reconstruction of sidewalks, stamped concrete, curb and gutters; upgrades or additions of ADA ramps; pavement rehabilitation; storm drain reconstruction or rehabilitation; and traffic signal upgrades, landscape and irrigation improvements, bioswale construction, and parking lot resurfacing.
RESIDENTIAL STREET IMPROVEMENTS SOUTH OF FLORENCE AVE.
(TRIANGLE) LONGWORTH AVE. (ORR AND DAY ROAD TO HARVEST AVE.) CITY OF SANTA FE SPRINGS 1 SANTA FE SPRINGS, CA 1 CONSTRUCTION
MANAGER/SENIOR CONSTRUCTION INSPECTOR
Mr. Solanki provided Construction Management of this street improvement project for the City of Santa Fe Springs on this project that improved residential streets. Duties included material submittal approval, Asphalt mix analysis with FRAC. The project was constructed using Greenbook 2018 standards. He was responsible for coordinating phased construction with City Managers, Inspector and Contractor and approval of the monthly estimates including final payment.
During the project he kept track of the contract items quantity changes and negotiate change orders with contractor.
RIVERSIDE AVENUE SOUTH STREET RECONSTRUCTION PROJECT
CITY OF RIAL- RIALT CA 1 CONSTRUCTION INSPECTOR
Mr. Solanki provided Construction Inspection services for the City of Rialto. The project continued to overlay and reconstruct Riverside Avenue (South) between Interstate 10 (I-10) to Santa Ana River. This project is Phase 2 of 3 vision for Riverside Avenue. Reconstruction includes upgrades of existing and construction of new ADA-compliant curb ramps, and reconstruction of sidewalks, sidewalks, driveways, curbs, and gutters. Underground utilities will also be adjusted to new roadway surface grades. Majority of work was performed at night because Riverside Ave is a heavy -truck traffic roadway.
FIRE STATION HEADQUARTERS ROOF REPLACEMENT
CITY OF SANTA FE SPRINGS 1 SANTA FE SPRINGS, CA 1 CONSTRUCTION
MANAGER/SENIOR CONSTRUCTION INSPECTOR
Mr. Solanki provided Construction Management and Inspection services on this roofing project for the City of Santa Fe Springs that renovated the Fire Station HQ.
Duties included approval of material submittal, contract Change Orders, Monthly Estimate preparation for City Construction Manager approval and conducted site visit to access contractor's performance. He also resolved site issues in coordination with City PW department, Contractor and the material supplier (To comply with their warranty requirements).
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -31$
RYAN BROWN
41 1 CONSTRUCTION / ROADWAY INSPECTOR (AS NEEDED)
FIRM
Southstar 1 DCCM
EXPERIENCE
22 years in Industry
4 years with DCCM
EDUCATION
High School Diploma
LICENSES/REGISTRATIONS
Nuclear Gauge Operator 1 Radiation
Safety Officer 1 Caltrans certified in
Hot Mix Asphalt, Soil & Aggregates,
Portland Cement Concrete
BACKGROUND
Mr. Brown has 22 years of
experience in public works
construction inspection, construction
management, quality assurance
and geotechnical materials testing.
He has been the lead inspector
on over 40 projects. Mr. Brown's
experience includes road/highway
construction, underground utilities,
and flood control facilities. He is
experienced with both Caltrans &
Greenbook specifications/ standards.
Specifically, he is skilled in reinforced
concrete structures, sidewalks,
ADA compliance, asphalt paving,
mass grading and earthwork. Mr.
Brown has a strong understanding of
inspection methods and techniques.
He is proficient in reading and
interpreting plans. He is a detailed
person and keeps thorough project
documentation in the form of photos
and daily reports.. He understands
the importance of communication with
contractors, project management, and
outside stake holders.
MID VALLEY SANITARY LANDFILL- NORTH SCALE HOUSE
IMPROVEMENTS
CITY OF RIALTO 1 RIALTO, CA 1 CONSTRUCTION INSPECTOR
Mr. Brown provided construction inspection services on this project that consisted of construction and installation of new prefabricated modular building to be used as scale house for San Bernardino County Solid Waste Management Division. This included excavation for reinforced concrete foundation, gas protection system, trenching for new electrical, concrete ribbon gutter and ADA compliant sidewalk, AC removal, grading and new AC paving. 23/24 ADA CURB RAMP REPLACEMENT PROJECT
CITY OF INDIO 1 INDIO, CA 1 CONSTRUCTION INSPECTOR
Mr. Brown provided construction inspection services to the City of Indio on this Curb Ramp Replacement project. The project consisted of the removal and replacement of 48 existing non-ADA compliant curb ramps throughout 2 neighborhoods in Indio. Ramp conditions varied and some included the removal and replacement of existing PCC spandrels and cross gutters to maintain compliance as well as drainage.
1-215 HOLLAND ROAD OVERCROSSING
CITY OF MENIFEE 1 MENIFEE, CA 1 CONSTRUCTION INSPECTOR
Mr. Brown provided construction inspection services for the Holland Road/I-215 Bridge. The work consists of installing a bridge structure, MSE walls, a roadway, and utilities. The structure will be a three span, cast -in -place prestressed (CIP/PS) concrete box girder bridge. The structure will be 328'-0" long and 82'-0" wide include parallel MSE walls will retain the approach at the east abutment and utility relocations.
RIVERSIDE AVENUE SOUTH STREET RECONSTRUCTION PROJECT
CITY OF RIALTO 1 RIALTO, CA 1 CONSTRUCTION INSPECTOR
Mr. Brown provided Construction Inspection services for the City of Rialto. The project continued to overlay and reconstruct Riverside Avenue (South) between Interstate 10 (1-10) to Santa Ana River. This project was Phase 2 of 3 vision for Riverside Avenue. Reconstruction includes upgrades of existing and construction of new ADA-compliant curb ramps, and reconstruction of sidewalks, sidewalks, driveways, curbs, and gutters. Underground utilities were also be adjusted to new roadway surface grades. Majority of work was performed at night because Riverside Ave is a heavy- truck traffic roadway.
2020-2021 & 2021-2022 PAVEMENT REHABILITATION
CITY OF YUCAIPA 1 YUCAIPA, CA 1 CONSTRUCTION INSPECTOR
Mr. Brown served as construction inspector for these 18 lane miles of roadway on 49 Street segments project. The City stated that this project was the largest investment in paving the City had ever completed. Scope of work included: Mill and overlay; Header cut, petromat application, and asphalt overlay; Full depth pulverize, re -grade and asphalt pave; Pulverize, cement treatment of subgrade and asphalt pave. Supervised general contractors and subcontractors to ensure compliance with plans, specs, and requirements of each project. Maintained detailed records documents all aspects of project progress including daily and weekly reports, progress payments, contract change orders and as -built record drawings.
Southstar 1 DCCM 1 Response to City of Bellflower, On -Call Construction Management and Inspection Services I August 19, 2024 -329
cif-xchar,"
v
VANESSA BARRIENTOS
PUBLIC OUTREACH MANAGER
FIRM
Southstar 1 DCCM
EXPERIENCE
18 years in Industry
9 years with the Firm
EDUCATION
BS, Criminal Justice — California State
University, San Bernardino
AWARDS
ASCE OC Branch Awards 1
Construction Project of the Year
Gold Award, MarCom Awards 1
Communication Program
Finalist, Public Relations Society
of America, 50th Prism Awards,
Community Relations
BACKGROUND
Vanessa Barrientos has over 18
years of develop and execute
tailored public awareness campaigns
for over $3.4 billion high -profile
infrastructure projects with a cost-
effective approach by establishing
goals, objectives and budgets. She
encourages open conversation and
facilitating the access of project
information. Top priorities are safety
and engaging the community in an
open conversation and facilitating
the access of project information. Her
unique approach to public outreach
strains from her experience as a
Caltrans Traffic Management Center
Liaison, Assistant Project Manager
for Caltrans Stream -Lined Oversight
Projects, and as an Office Engineer.
These assignments enhanced her
communication skills — affording her
the capability of communicating with
Engineers - turn around and decode
technical project information to the
general public for continuous support
throughout the life of the project.
CITY OF SANTA FE SPRINGS - PUBLIC WORKS, ON -CALL PUBLIC
OUTREACH TASK ORDERS
or I, 1 SANTA FE SPRINGS, CA 1 BILINGUAL PUBLIC
OUTREACH LEAD
Her responsibilities include as -needed tailored public awareness plans including, branding, collateral material, maps, project videos, presentations, translation, neighborhood meetings, construction meetings, TMP planning meetings and door-to-door communication. Task orders included:
• Triangle Residential Street Improvement Project — Design/Construction • Los Nietos Park Parking Lot Improvements Project — Construction • Little Lake Park Parking Lot Improvements Project — Construction • 1-5/ Florence Avenue Interchange Project — Construction • 1-5 / Valley View Avenue Interchange Project — Design and Construction • 1-5 / Florence Avenue Santa Fe High School Bus - Construction • Florence Avenue Widening Project — Design and Construction • Barkley and Parkmead Street Improvement Project — Construction • Valley View Ave/Rosecrans Ave Intersection Project — Construction • City Hall Town Center Plaza Parking Lot Improvement Project -Construction • Residential Alleys Improvement Projects - Construction • Joint Power Authority — As -needed Representative
RESURFACING IMPROVEMENT PROJECTS
COUNTY OF RIVERSIDE 1 DESERT HOT SPRINGS, CA 1 BILINGUAL PUBLIC
OUTREACH
Her responsibilities include as -needed tailored public awareness plans including, branding, collateral material, maps, project videos, translation, construction meetings, and door-to-door communication.
• Misson Lakes Blvd Resurfacing Project
• Little Morongo Blvd Resurfacing Project
• Langlois Rd Resurfacing Project
• Dillon Rd Resurfacing Project
• Bubbling Wells Resurfacing Project
• Carver Track Sidewalk Safety Improvement Project
ROSECRANS/MARQUARDT GRADE SEPARATION
METRO LA 1 SANTA FE SPRINGS, CA 1 BILINGUAL PUBLIC OUTREACH / TCE
COORDINATOR
Her responsibilities include developing and executing a comprehensive outreach plan for this complicated grade separation project. She is the lead Temporary Construction Easement (TCE) for 21 TCE's with property owners and tenants.
She coordinates with the resident engineer, project manager, contractor, and construction staff. Her outreach plan includes a dedicated project helpline, business outreach, City Council briefing presentations, graphic design, photography, translation services, and construction alerts. She maintains a comprehensive documentation control system, detailing public inquiries, photos, and outreach activities.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -33o
iSTAR DCCM PERSONNEL EXPERIENCE MATRIX
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Amr Abuelhassan,
PE, MS, QSD
34 14
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Yvette Kirrin, PE
30 17
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Philip Hannawi,
PE, MS, QSD
40 14
X X X X X
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Cyrus Shahinpar,
PE, CMQ/OE
22 1
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X XX X X X
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X X X XX
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Ian Tai, PE
15 2
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Mike Smith,
QSP, CESSWI
28 14
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Jayesh Solanki
35 2
X X X X
X
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Matt Eddy
22 2
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Tyler Garrison
15 3
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Ryan Brown
20 3
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Alex Newton
20 3
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Hank Doyle
5 1
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Justin Pope
17 1
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Carl Short
40 1
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Bill Dahlke
44 1
X X X X
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X X X
X X X XX
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X X X
X X X
Vanessa Barrientos
18 7
X
Ramon Carlos
20 5
X
Southstar I DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services l August 19, 2024 -34-
-HSTAR 1 DCCM TEAM AVAILABILITY
Name
Role(s)
Years
w/Firm
Available
Current Project
Yvette Kirrin, PE
Jason Bennecke,
PE, MBA, PMP
Amr Abuelhassan,
PE, MS, QSD
Cyrus Shahinpar, PE,
CMQ/OE
Ian Tai, PE
Philip Hanawi, PE,
QSD
Vanessa Barrientos
Mike Smith, QSP,
CESSWI
Tyler Garrison
Ryan Brown
Jayesh Solanki
Alex Newton
Matt Eddy
Justin Pope
Bill Dahlke
Carl Short
Hank Doyle
Ramon Carlos
- Principal-in-Charge
- Project Manager
- CIP Project Delivery Specialist
- Grant Writing Manager
- Project Manager
- CIP Project Delivery Specialist
- Construction Manager
- CIP Project Delivery Specialist
- Project Manager
- Resident Engineer
- Construction Manager
- Structures Representative
- Structures Inspector
- Construction Manager
- Structures Representative
- Structures Inspector
- Project Manager
- Resident Engineer/Assitant RE
- Office Engineer
- Grant Writing Manager
15 15
14 1
2 14
- Public Outreach Manager 9
- Construction/Roadway Inspector
- Structures Inspector
- Construction/Roadway Inspector
- Structures Inspector
- Construction/Roadway Inspector
14 3
3 - Construction/Roadway Inspector 2
- Construction/Roadway Inspector
- Construction/Roadway Inspector
- Electrical Inspector
- Construction Manager
- Construction/Roadway Inspector
- Structures Inspector
- Office Engineer
- Assistant Resident Engineer
- Urban Planner
- Grant Writer
3 2
<1
<1
<1
<1
- Labor Compliance Officer 12
As -needed Randolph Corridor Active Transportation
Up to 100% Project
As -needed
Up to 100%
As -needed
1-215 Holland Road Overcrossing
Up to 100%
1-215 Holland Road Overcrossing
As -needed
Up to 100%
1-215 Holland Road Overcrossing
As -needed Rosecrans/Marquardt Grade Separation
Up to 100% Project
As -needed
Up to 100%
1-215 Holland Road Overcrossing
As -needed
Up to 100%
Various Public Outreach Projects
As -needed
Up to 100%
1-215 Holland Road Overcrossing
As -needed
Up to 100%
1-15 Congestion Relief Project
As -needed
Up to 100%
Palm Springs Navigation Center
As -needed
Up to 100%
City of Santa Fe Springs On -Call
As -needed
Up to 100%
CRTD On -Call
As -needed
Up to 100%
1-215 Holland Road Overcrossing
As -needed
Up to 100%
City of Bellflower On -Call
As -needed
Up to 100%
1-15 Congestion Relief Project
As -needed
Up to 100%
1-15 Congestion Relief Project
As -needed
Up to 100%
Various Projects
As -needed
Up to 100%
Various Projects
Southstar 1 DCCM 1 Response to City of Bellflower, On -Call Construction Management and Inspection Services I August 19, 2024 '352
. c,angeP
OF air
Q �,o
NT STREET IMPROVEMENT PROJECT EXPERIENCE
,allowing examples detail our expertise in successfully completing past Public Works construction projects that hay �°df.X�haos"`e PROJECT EXPERIENCE / REFER1
prepared us for delivering CIP projects for the City of Bellflower.
BICYCLE CORRIDOR IMPROVEMENT PROGRAM (BCIP) PROJECT (FEDERALLY FUNDED) CITY OF GARDEN GROVE 1 GARDEN GROVE, CAI 2023 - 2023 1 PROJECT COST: $1 M COMPLETED
CONTACT
Alana Chend
Administrative Officed
(714) 741-5998
alanac©ggcity.org
11222 Acacia Parkway
Garden Grove, CA 92840
=ti
DCCM provided construction management and inspection services to the City of Garden Grove as part of the City of Garden Grove's commitment to improve active transportation and implement community -identified goals, bike lanes were added along five major streets as part of the Bicycle Corridor Improvement Project (BCIP). The project upgraded and beautifyied the streets while keeping a safe environment for its residents. As part of these upgrades, the project installed improvements such as striping buffers on existing bike lanes, striping bike lane network gaps, improving and creating bicycle routes, and providing wayfinding signs. The project included various improvements to the existing streets: Brookhurst Avenue, West Street, Chapman Avenue, Gilbert Street, Lampson Avenue. The BCIP is funded by the Congestion Mitigation and Air Quality Improvement Program that supports projects that meet Federal Clean Air Act requirements.
RIVERSIDE AVENUE SOUTH STREET RECONSTRUCTION PROJECT
CITY OF RIALTO 1 RIALTO, CAI 2022 - 2023 1 PROJECT COST: $11M COMPLETED
CONTACT
Art_Cervantes
Engineering Manager
(909) 664-7260
[email protected]
150 S Palm AvP
Rialto, CA 92376
DCCM provided Construction Management and Inspection services for the City of Rialto for the Riverside Avenue South Street Reconstruction Project. Construction started in June 2022 and was completed in June 2023. The majority of work was performed at night because Riverside Ave is a heavy -truck traffic roadway. This project was Phase 2 of the 3 -phase vision for Riverside Avenue and continued to overlay and reconstruct SB and NB of Riverside Avenue from South of Interstate 10 (1-10) Bridge to South of Kline Ranch. Project included upgrades of existing and construction of new ADA-compliant curb ramps, and reconstruction of sidewalks, sidewalks, driveways, curbs, and gutters. Project included upgrades of existing and construction of new ADA-compliant curb ramps, and reconstruction of sidewalks, driveways, curbs, and gutters. At the request of the City of Rialto, DCCM designed and added two right turn lanes at Santa Ana Avenue and Resource Drive. Underground utilities were also adjusted to new roadway surface grades.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -3&3
AGENCY fONTACT
Robert Garcia
Assistant Puhlic Works Director
PROJECT EXPERIENCE / REFER
ALL CONSTRUCTION INSPECTION & ENGINEERING
OF SANTA FE SPRINGS SANTA FE SPRINGS, CA 1 2016 - ONGOING 1 COST: VARIOUS f rte• s+a
(562) 447-0701
[email protected]
11710 E. Telegraph Road
Santa Fe Springs, CA 90670
DCCM has been providing project management, construction management and public outreach services on various Capital Improvement Projects for the City of Santa Fe Springs. DCCM has been responsible for delivering over 70 task orders since 2018.
Notable completed task orders include: Santa Fe Road Improvement Project • Painter Road Improvement Project • Santa Fe Springs Slurry Seal Program • City Hall Parking Lot Improvements • Whittier Water Main Connection • Florence Avenue Water Main Relocation Phase 1 and 2 • Florence Avenue Widening • 1-5 Florence Avenue Interchange Project • Valley View Grade Separation Project, E-76 Submittal • City -Wide Street Light Inventory • Fire Station HQ Roof Replacement • North Wing City Hall Renovation Project • Santa Fe Springs Aquatic Center Renovation Project
ON -CALL ENGINEERING SERVICES FOR CONSTRUCTION MANAGEMENT AND INSPECTION COUNTY OF RIVERSIDE TRANSPORTATION DEPT. 1 RIVERSIDE COUNTY, CA 1 2018 - ONGOING 1 COST: VARIOUS
AGENCY CONTACT
Hector Davila
Deputy Directoil
(909) 677-8888
[email protected]
2950 Washington St,
Riverside, CA 92504
DCCM has been providing the County of Riverside Transportation Department (CRTD) with construction inspection and management services on an on -call basis since 2018. These services have been performed in accordance with the Caltrans Local Assistance Procedures Manual, applicable federal requirements and the County of Riverside's Quality Assurance Plan. DCCM has been responsible for delivering ten (10) task orders. DCCM recently provided inspection and public outreach services for the Clinton Keith Extension Project Phase 3. The project continued the Clinton Keith Road Extension Project by constructing the final segment between Leon Road and State Route (SR) 79, including constructing a bridge over the French Valley Creek, in the City of Murrieta and French Valley area of Riverside County.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -37,4
op.,..�Changeeaf PROJECT EXPERIENCE / REFERRf� � F LD AVENUE & IMPERIAL HIGHWAY STREET IMPROVEMENTS, FIRESTONE BLVD Y�..,..ac9g `cl IS STREET IMPROVEMENTS, AND IMPERIAL HIGHWAY CENTER MEDIAN PROJECT krLLJERALLY FUNDED)
CITY OF SOUTH GATE I SOUTH GATE, CA 12020.2022 1 PROJECT COST: $6M
CONTACT
Jose Loera'
City Traffic Engineer
(323) 563-9578
[email protected]
8650 California Avenue'
South Gate, CA 9028Q
DCCM provided construction management, inspection, and labor compliance services for this federally - funded multi -project contract. Services provided included: contract administration, construction observation/inspection, utility coordination, surveying, labor compliance, traffic engineering support, geotechnical and material testing services, and project close-out services. Features of each project are listed below:
Imperial Highway between Los Angeles River and west City limits: (a) Installation of a raised center medians with landscape and hardscape, (b) landscape uplighting, (c) pavement rehabilitation, (d) reconstruction of deficient sidewalk, curb and gutter, drive approaches, and (e) ADA compliance.
Garfield Avenue between Jefferson Avenue to South City limit: (a) Installation of landscape, (b) pavement rehabilitation, (c) reconstruction of deficient sidewalk, curb and gutter, drive approaches, and decorative paver crosswalks, (c) ADA compliance, and (d) Holly -dale Library Improvements.
Firestone Boulevard between San Miguel Avenue to Otis Street: (a) Installation of the landscape, (b) construction of a drop-off/pick-up lane and traffic signal modification at Firestone Boulevard/Otis Street, (c) pavement rehabilitation, (d) reconstruction of deficient sidewalk, curb and gutter, drive approaches, and (e) ADA compliance.
LAMPSON AVENUE BIKE LANE GAP CLOSURE (FEDERALLY FUNDED) CITY OF SEAL BEACH I SEAL BEACH, CA 12024 - ONGOING I PROJECT COST: $1.6M C0NTACT
1 -11 —
Director of Puhlic Works
(562) 431-252
[email protected]
211 Eighth Street
Seal Beach, CA 90740
DCCM is providing construction management, public outreach, and labor compliance services on this federally funded project for the City of Seal Beach. The project is intended to provide a Class II bike lane along Lampson Avenue between Basswood Street and Seal Beach Boulevard, connecting to the existing bike lane along Lampson Avenue from Basswood Street going east. Construction features include striping, signing, traffic signal modifications, landscaping modifications, and limited roadway modifications, as necessary to accommodate the project. Lampson Avenue is classified as a four - lane divided secondary arterial on the Orange County Master Plan of Arterial Highway (OC MPAH). The project is Federally funded via an ATP grant and required to follow all pertinent local, State and Federal laws and regulations.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -3$5
PROJECT EXPERIENCE / REFER'
NT CIP PROJECT DELIVERY EXAMPLES BY TYPE
below photos are a selction of recent projects delivered by DCCM that highlight our experience I. providing the Construction Management & Inspection services on the project types outlined in the RFP:
Complete Streets
City of La Quinta - La
Quinta Complete
Streets Project
Pedestrian
Improvements
ATP Cycle 3 Bicycle
& Pedestrian Safety
& Connectivity
Project
Traffic Signal
Improvements
City of Indio -
Monroe Street and
Avenue 41 Traffic
Signal Project
Intersection Safety
Improvements
City of Huntington
Park - ATP Cycle
4 Bicycle &
Pedestrian Safety &
Connectivity Project
Railroad
Crossing Safety
Improvements
LA Metro -
Rosecrans Ave/
Marquardt Ave
Grade Separation
Project
First/Last Mile
and Active
Transportation
City of Commerce
- Randolph Corridor
Active Transportation
Project
Bikeways
City of Garden Grove
- Bicycle Corridor
Improvement Project
Traffic Signal
Optimization
City of Hemet -
Citywide Traffic
Signal Upgrade
Project
Street
Rehabilitation
City of Rialto -
Riverside Avenue
South Street
Reconstruction
Project
Landscaping
Projects
City of Palm Desert
San Pablo Avenue
Streetscape Project
Phases 1 & 2
Southstar I DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services I August 19, 2024 -396
ALL METHODOLOGY
L,L.,C,M brings extensive expertise in managing
on -call contracts, supported by a robust project
management approach tailored to meet the
specific demands of this contract. Our team
possesses a strong Project Management skill set
essential for effective project execution. We are
dedicated to ensuring that ample time is allocated
to inspection and construction management
services while seamlessly integrating them with
our office workload.
To facilitate efficient project management,
we employ various communication channels,
including email and phone, to maintain clear and
constant communication with the City. Moreover,
we utilize Microsoft Project and the suite of
Microsoft 365 products for project management
and information dissemination to the City.
We extend this management approach to our
subconsultant resources, ensuring streamlined
coordination and collaboration across all project
elements.
The City will benefit from the flexibility to
select DCCM professionals based on their
project requirements, enabling efficient resource
allocation and access to a diverse pool of
candidates throughout the contract duration.
Recognizing the dynamic nature of work under
this agreement, we remain adaptable and will
adjust staffing levels as needed to meet the City's
evolving needs while upholding our commitment
to delivering high -quality service.
Our proven track record of securing repeat
business underscores our ability to effectively
balance resources and consistently deliver
exceptional results within designated timelines.
The flowchart below illustrates the typical task
order process for similar on -call contracts,
providing a visual representation of our
streamlined approach to project management and
service delivery.
For the City of Santa Fe Springs, DCCM
consistently delivers exceptional service
through our team of cross -trained staff
members who have collectively managed
over 70 task orders, each differing in scope,
schedule, and budget. Presently, on Task Order
72, we continue to uphold our reputation for
meeting schedules and exceeding expectations.
Our track record of success is exemplified by
a selection of similar experience showcased in
the following pages. These projects closely align
with the scope of services requested by the City,
demonstrating our expertise in handling similar
types of projects with precision and efficiency.
By leveraging our extensive experience and
proven capabilities, DCCM is uniquely positioned
to support the City's needs and deliver
outstanding results on their on -call contract.
Agency Identifies
Need
Project Review/
Staffing Evaluation r1 "and Cost Proposal
Scope Agreement
- Staffing Qualifications
- Availability
- Team Assignment
Performance
Kickoff
Meeting
r
Develop
Workplan
- Communication/
Understanding
- Project Goals
Execute
Task Order
Perform
Work
Monitor
I Progress
- Team Continuity
- Communication
Ito Quality Deliverables 1 Complete
r Control I Task Order
- Project Controls
- Meeting Deliverables
- Milestone Schedules
Southstar 1 DCCM 1 Response to City of Bellflower, On -Call Construction Management and Inspection Services I August 19, 2024 —4Q7
OACH AND UNDERSTANDING
t DCCM team understands that the City of Bellflower
Department of Public Works desires to retain a consulting engineering firm to provide construction management
and inspection services for various Federally- funded
transportation projects. DCCM understands that the
construction management and inspection shall be
performed in accordance with the Caltrans Local Assistance Procedures Manual, applicable federal requirements and the City of Bellflower's Quality Assurance Plan.
The proposed work shall be performed in accordance with the plans and shall conform to the "Standard Plans and
Specifications for Public Works Construction," 2021 Edition, and to the latest edition of the Caltrans "Standard Plans and Specifications" and other contract documents. The
construction elements of these projects may include, but are not limited to: grinding; crack filling/sealing; localized digouts; ARHM/TRMAC/Conventional NC; leveling course; base
material placement; concrete removal and replacement;
loop detector placement; tree removal; utility adjustments; landscaping; and traffic signal placement.
TRANSPARENCY, INNOVATION AND VALUE ADDED
As an innovative, no cost, value added task, as well as to provide transparency, the agency coordination performed by Ms. Yvette Kirrin will also include a role as the Strategic Transportation Plan (STP) liaison for this project. This task is above and beyond the project understanding outlined
above, and benefits the City due to the nexus between City projects and the Gateway Cities Council of Governments
(GCCOG) STP, which identified several "hot spots" within the City of Bellflower.
For transparency Ms. Kirrin is the lead of the STP for the GCCOG. This seamless, transparent, no cost, add-on task to the CM and Inspection On -Call contract sets DCCM apart from any other consultant Team.
GENERAL ON -CALL TASK ORDER PROJECT
MANAGEMENT METHODOLOGY
The Construction Manager, Amr Abuelhassan, PE, develops a task -specific work plan for each assignment. These work plans, described in the following section, are based upon our broad experience in the types of projects the City strives to complete. All assumptions, deliverables, schedules, and primary staffing will be identified and coordinated with the City at the start of each assignment.
Our ability to provide professional work to the City has been successfully demonstrated during our current and past task order assignments for major, on -call service contracts with various agencies, coupled with individual projects within the neighboring cities. The best indication of our capabilities is *Ghange METHODi Qdso#-.0;e'
demonstrated by past successes. DCCM has a stron, +. ce QF record of providing quality services to our clients, comp 4'pntxchao9' with schedules, budgets, and standards. This can be seen by the successful completion of numerous local agency
projects throughout the years.
DCCM enjoys a reputation for delivering quality projects on time and within budget. A key component of this effective project delivery is the regular use of a series of project control tools, procedures and methods as a basis for
planning, scheduling, monitoring of the scope and budget, document control, cost estimating, and accommodating
project variables or changes. Our project controls are
accomplished through a combination of an effective
system involving not only tracking tools, but also effective management activities.
PROJECT -SPECIFIC CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES METHODOLOGY
The ability to achieve budget and service delivery goals for comprehensive services such as those described in the
City's Scope of Services, includes both an understanding of the big picture, as well as the Work Plan, Schedule and Progress Reporting strategies. The graphics on this page show our approach to Work Quality and Progress Reporting.
WORK PLANS
The DCCM team follows the PMBOK, or Project
Management Body of Knowledge. This process includes
specific practices regarding effective service delivery goals and budget control using key planning tools, such as Project Charters, Communication Management Plans,
Risk Management Plans, Resource Management Plans and
Project Close Out Plans. We utilize these tools to remain focused on effective project delivery while exceeding
customer expectations.
Throughout this proposal, we demonstrate our delivery
success, both by the amount of repeat business, verified by our stellar references, as well as our attention to detail in preparing this proposal with regard to the objectives and criteria that the City will measure it by.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -418
IICAL APPROACH AND IMPLEMENTATION
1ODOLOGY
DCCM key team members, under the leadership of
Amr Abuelhassan, PE, have a clear understanding of
the public contracting and capital improvement projects processes. DCCM has extensive and specific CM and
Inspection experience in the local area including the City of Santa Fe Springs, La Mirada, and South El Monte.
Additionally, DCCM has extensive experience with LA
County, Metro and Caltrans, which likely have a nexus
with a City project, based on jurisdiction and/or program funding, such as with Caltrans Local Assistance, Measure R and/or Metro Reimbursements, to name a few. We
understand the nature of various types of funding for
projects and their different conditions and limitations, along with environmental restrictions during the project development phase for differing geographical areas of
Southern California. DCCM provides a holistic approach that encompasses every detail of the project
The following steps demonstrate our clear understanding and approach needed to accomplish the projects that could potentially result as part of the City's RFP.
STEP 1:
Our project assignment process starts with our Proposed Contract Manager, who is a non -billable liaison between the City and the necessary DCCM resources that will be
assigned to the Task Order. She will proactively meet with the City to determine current CM and Inspection support needs, short-term and long-term priorities, anticipated challenges and opportunities. Once the needs, and
opportunities are understood, we will present a resourced task order cost proposal to the City.
STEP 2:
When afforded the opportunity to provide CM & Inspection services, the DCCM team will prepare the proposed Task
Order listing all of the assumptions and potential risks used to quantify the scope and fee. Our proposal will
include DCCM's project plan to complete the work, and
will be focused on keeping the potential for scope creep to a minimum. This vetting process will reduce the risk of needing to request additional funds from the City Council.
We will also prepare a fully resourced task schedule, if appropriate.
This thoughtful approach in creating a project plan, not only emphasizes DCCM's mission of Trust, Responsiveness,
Quality, Innovation and Value, but helps provide valuable inputs to the quality control process for each project
and task that DCCM utilizes as part of effective project management.
STEP 3:
Our team members are trained and ready to provide as
needed services to the City of Bellflower within 48 hours from identification of the need. It is understood that needs may be shorter in duration and will be project -based. We will identify the appropriate team member candidate(s) for each need and discuss them with the City. Once we have
agreement on the selected staff, they will be assigned
to the project and any additional staff needs identified will go through the same process. Ms. Yvette Kirrin, as a non -billable contract manager and liason, will then monitor the performance of staff assigned, verifying the City's satisfaction, and will make adjustments as needed.
STEP 4:
Upon award of a Task Order via the Request for Quote by the City, Ms. Yvette Kirrin and Mr. Amr Abuelhassan will schedule a kick off meeting with the City to confirm that we've quantified the scope and the schedules of delivery accurately so that work can immediately commence.
STEP 5:
The quality control process starts with an outline of the task, the deliverable documents or services to the client, the expectation on timeliness and quality, and finally, follow up activities by Ms. Yvette Kirrin to make sure our staff is complying with all of the requirements outlined in our project plan.
STEP 6:
As a peripheral item, if DCCM has the opportunity to
manage and/or complete multiple on -going projects, a
project list will be created and updated on a monthly basis, at a minimum, to identify achieved milestones and to
evaluate progress. It will be Ms. Kirrin's responsibility, in coordination with the City, to identify staffing needs based on the various project schedules and to make sure staffing needs are met when the needs arise. When appropriate,
each individual project on the master list will have its own CPM schedule with all of the critical activities and deliverables for each task. It is our recommendation that every project is identified on this master list. While different projects are at different phases of construction, DCCM will ensure that each is reviewed at the appropriate stage. Any specific needs will be identified and coordinated with the City prior to commencement of work.
Experience has taught us that independent plan checks
and constructability/bidability reviews are invaluable tools in claims avoidance and contract change order curtailment. Our team is trained and ready to perform the necessary reviews on all the projects that the City may have over the life of the contract. With this project approach and implementation methodology, we have provided expertise to many agencies and municipalities, assisting in their resource leveling for Construction Management & Inspection projects.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -429
DETAILED SCOPE OF SEF
—_:iv1 has reviewed RFP Section 4.0, which includes the construction management inspection services general scope.
Based on RFP items 4.1 through 4.15, we have prepared a sample detailed scope of services outlining how we would complete a City assigned construction management and inspection project. This is also consistent with the City's sample project provided in the RFP. Based on RFP Section 2.1, Sample Project Scope, our team assumes we will be requested to work on a project that will include a combination of activities, such as:
• Grinding existing pavement
• Crack filling
• Localized dig outs
• Placement of various types of asphalt concrete, such as: • Landscaping Rubberized or conventional asphalt • Utility adjustments • Placement of leveling course pavement • Traffic signal modifications and placement • Base material placement
• Loop detection systems
• Various concrete flat work, such as: curb ramps, drive aprons, alley approaches, sidewalk and curb and gutter
• Tree removal
In addition to the above activities, it is also expected that our team will be involved in various types of roadway capacity enhancements and roadway rehabilitation or improvement projects that will include: asphalt concrete overlays; slurry seals; full -depth asphalt concrete pulverization and paving; roadway widenings; installation of traffic signals; bridge replacement or repair; construction of reinforced concrete and gravity type retaining walls; and installation of corrugated metal or HDPE pipe culvert crossings. The following table cross-references RFP Items 4.1 through 4.15 to the DCCM task numbers, which follow a logical order through construction and represent a sample project, ultimately matching our proposed work plan and schedule (in Section 6 & 7).
RFP Item
4.1 General Description
DCCM's Detailed Scope of Work
CM and Inspection Services
Task 3: Review Traffic Control Plan,
Task 6: Quality Control/Inspection,
Task 10: Site Safety
4.2 Project File Maintenance
Task 2: Meetings,
Task 13: Caltrans Local Assistance
4.3 Pre -Construction Meeting
Task 1: Preconstruction Conference,
Task 2: Meetings
4.4 Interpretation of Plans and Specifications
Task 3: Review Traffic Control Plan,
Task 7: Interpretation of Plans and Specs,
Task 10: Site Safety
4.5 Document Review
Task 7: Interpretation of Plans and Specs
4.6 Recommendation of Materials / Equipment
Task 7: Interpretation of Plans and Specs
4.7 Written Progress Reports
Task 2: Meetings
4.8 Evaluate Change Orders / RFI's
Task 8: Change Orders
4.9 Monitor Construction Schedule
Task 4: Schedule, Task 5: Labor Compliance
4.10 Review Monthly Progress Payment Requests
Task 9: Progress Payments
4.11 Verify Materials and Quality Assurance
Task 6: Quality Control/Inspection
4.12 Weekly Project Status Meetings
Task 2: Meetings
4.13 Punch List and Final Acceptance
Task 12: Final Walkthrough
4.14 Coordinate Final "As -Built" Plans
Task 11: "As -Built" Drawings
4.15 Verify Transfer of O&M Manual, etc
Task 11: "As -Built" Drawings
The detailed scope of service tasks are as located on the following pages:
Southstar 1 DCCM 1 Response to City of Bellflower, On -Call Construction Management and Inspection Services I August 19, 2024 -430
DETAILED SCOPE OF SEF
: PRE -CONSTRUCTION CONFERENCE (RFP
4.3)
DCCM will coordinate a preconstruction conference with
the Contactor, Subcontractors, City and other project
stakeholders to discuss the work involved, regulatory
issues, administrative matters, labor compliance,
compliance with federal requirements, safety, accident
prevention and other important issues. DCCM will assist in answering questions and addressing issues that need
to be resolved before construction begins. DCCM will
coordinate the submittal of a number of documents
from the contractor at, and prior to, the pre -construction conference. Examples of these submittal documents
include, but are not limited to: Implementation of Best Management Practices (BMPs) as it relates to the Storm
Water Pollution Prevention Plan (SWPPP); Contractor's
Code of Safe Practices; Equipment List; List of Materials to be used; and List of Materials to be inspected. DCCM will provide minutes of the preconstruction conference. DCCM will also document and ensure that all Local Assistance Procedures, as applicable, are being followed by the City, including the proper E-76 approval(s), and being followed by the Contractor, if quantities or other project specific items need to be differentiated and/or classified separately. We will ensure that the appropriate prerequisite paperwork has been approved prior to proceeding with work, in order to ensure a full and timely reimbursement to the City, based on processing invoices through District 7 Local Assistance.
TASK 2: ADMINISTRATION / MEETINGS (RFP TASK
4.3, 4.7, 4.12)
DCCM will attend an initial meeting with City Project
Manager. In that meeting, DCCM will be introduced to
City Staff. DCCM will coordinate the pre -construction
conference and the inspector will schedule and coordinate weekly project status meetings with the Contractor. DCCM will provide weekly update reports to the contractor and designated City representatives.
DCCM will provide technical and administrative
management services for the project, provide coordination and oversight of all activities related to the construction of the project, maintain close liaison with City's Project Manager and Design Engineer, and send copies of all
correspondence to the City Project Manager.
DCCM will maintain project files at the job site, utilizing the filing system provided by the City. At a minimum, project files shall include the following:
• All contract documents including: Special Provisions; Contract / Agreement; Subcontractors Listing; Bonds;
Non -Collusion Affidavit; Construction Quality Assurance (CQA); correspondence, etc.
• Disadvantaged Business Enterprises (DBE) Compl..
• Relevant permits and requirements from local
governments or regulatory agencies. Appropriate
reference specifications, standards, and standard plans. • Notice to Proceed and contract time accounting
procedure and documentation.
• Equipment and material submittal log. The construction contract shall be reviewed for submittal requirements,
and due dates shall be established based on the
construction schedule.
• Correspondence log.
• Progress payment format in compliance with City's
standards. Project personnel and emergency phone
numbers.
• Contract change order documentation and approval
procedures.
• Daily construction report, supplemented by daily materials sampling and testing reports prepared on printed forms. • Required safety documentation and equipment. Project
photograph log.
• Record drawing format.
• Progress meeting format.
• Pre -construction meeting format.
Additionally, DCCM will:
• Prepare and review minutes for the pre -construction
conference and weekly, or bi-weekly, progress meetings. • Coordinate with City's Survey Division or review field surveying services on an as -needed basis during the
course of the construction project.
• Review and monitor the contractor's schedule through
weekly meetings, prepare daily inspection records and
weekly status reports, and correspondence related to
project activities.
• Identify actual and potential problems associated with the construction project, and consult with the Design
Engineer and City's Project Manager to implement
engineering solutions. Problems shall be brought to the contractor's attention immediately so that corrective
action can be taken as soon as possible to minimize the impact on the overall construction schedule.
• Confer with and advise the City's Project Manager
regarding the status of any significant items, and verify that appropriate notifications and/or coordination for
specific events have taken place.
• Coordinate submittal reviews with the Design Engineer Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -447
DETAILED SCOPE OF SEF
: REVIEW TRAFFIC CONTROL PLAN (RFP TASK
ivD 4.4)
LJCCM will review the traffic control plan submitted by the Contractor to ensure the proposed traffic control measures provide proper notification and delineation to allow safe passage through/around the construction zone. DCCM will also focus on ensuring the plan will provide reasonable access to properties with minimal interruption and
inconvenience to the traveling public. DCCM will prepare a list of recommended modifications, as applicable. Such recommended modifications will be discussed with the
City to confirm compliance with City requirements prior to sharing with the Contractor. Once a final traffic control plan is approved, the Contractor will be closely monitored by DCCM to verify compliance and make necessary
improvements in the field.
TASK 4: SCHEDULE (RFP TASK 4.9)
DCCM will review and approve the Contractor's schedule for conformance with the specifications and for reasonableness of the sequence and duration of all activities. The contractor will be notified in writing of any identified schedule delay that may have an impact on the overall project completion date.
TASK 5: LABOR COMPLIANCE (RFP TASK 4.9)
DCCM will assist, as requested, with verifying labor
compliance through assistance with review of the
contractor's certified payrolls, including fringe benefit statements, in accordance with prevailing wage rates set by the California Labor Code and Federal guidelines for reporting of federalized projects. DCCM will provide an onboard labor compliance officer with over 20 years of
experience in construction labor compliance regulation, record keeping and submission requirements, with labor
code requirements on public works projects. The labor
compliance review will also include verification of DBE utilization, subcontractor utilization and labor compliance interviews with workers.
TASK 6: QUALITY CONTROL/INSPECTION (RFP TASK
4.1, 4.11)
The DCCM team is comprised of seasoned construction
management personnel with many years of individual
experience on similar contracts to this one. In the field, the DCCM team will make all reasonable efforts to guard the City against defects and deficiencies in the contractor's work. They will also verify that provisions of the contract documents are fulfilled. The field inspector's daily diaries will contain full documentation of the work performed.
Responsibilities of the field inspector include, but are not limited to:
— Monitoring the contractor's daily work for safety, r
public convenience, and compliance with contract
documents.
— Documenting progress of the contractor's work with daily diaries and photos. Monitoring of change order work.
— Performing field measurements of the contractor's work and recording them in quantity calculation sheets that will be the basis for contractor's payments.
— Coordinating sampling and testing of materials. Tracking and reviewing material testing results.
— Providing input and/or insight for solutions for various issues that may arise.
— Making punch -lists and conducting final inspections.
DCCM will also perform the duties of Resident Engineer, including: construction inspection; keeping track of and calculating contract item pay quantities; coordination
and oversight of materials sampling and testing; and the monitoring of the contractor's performance to ensure
compliance with project plans, specifications, permits, and agreements.
"SOUTHSTAR ENGINEERING & CONSULTING,
INC. HAS PROVIDED CONSTRUCTION
MANAGEMENT AND PUBLIC OUTREACH
SERVICES TO THE CITY OF PALM DESERT FOR
THREE HIGH -PROFILE COMMUNITY PROJECTS
SINCE 2019. THE SOUTHSTAR TEAM WE HAVE
WORKED WITH ARE PROFESSIONAL, AND
THEY MAKE US FEEL LIKE THEIR NUMBER ONE
CLIENT" - RANDY BOWMAN (FORMER DEPUTY
DIRECTOR OF PUBLIC WORKS - CITY OF PALM
DESERT)
TASK 7: INTERPRETATION OF PLANS AND
SPECIFICATIONS (RFP TASK 4.4)
DCCM will work closely with the contractor and City staff throughout the construction phase, to ensure all operations and improvements comply with the contract drawings
and specifications. Should any questions arise in the
field, DCCM will provide clarification of the drawings and specifications and respond to any requests for information to quickly resolve the matter. Any proposed modifications or deviations from the original design will be reviewed with City staff for concurrence, prior to responding to the contractor. DCCM will also review all shop drawings, manufacturer specifications and material design submittals for suitability and compliance with the contract documents.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -452
CHANGE ORDERS (RFP TASK 4.8)
will receive, process, track and document project
iuquests for Contract Change Orders (CCO) from the
contractor. A CCO log will be established at the beginning of the project, and will be continuously maintained and updated. To the delegated level of approval, and under City's direction, DCCM will determine the need, merit, scope,
estimated cost, and schedule impacts to the project as a result of potential contract change orders. DCCM will also negotiate change orders with contractor as directed. Once merit is established, DCCM will prepare change orders
based on the Contract Documents and in close coordination with the City Project Manager. All necessary approvals for CCO's will be obtained by DCCM staff from the City. DCCM will review CCO price quotations, perform force account analyses as necessary to determine proper CCO costs, and will negotiate such costs with the contractor, subject to delegated authority by the City. All approved CCOs will be incorporated in the field operation and will be added to the progress payment documents to ensure proper accounting
and payment to the contractor.
TASK 9: PROGRESS PAYMENTS (RFP TASK 4.10)
At the start of the contract, a payment cutoff date will be established with the contractor. DCCM will also review
and approve contractor's cost breakdown and schedule of values for all lump sum items. On or around the established monthly cutoff date, DCCM will meet with the contractor to review, discuss and approve quantities applicable to the progress payment for the month. Discussion will be based on field measurements and quantities calculated in the field, subject to City's audit and delegation of approval. Once all quantities are negotiated, DCCM will prepare a progress payment document, based on the process established in
coordination with the City Project Manager. The document will be submitted to the City Project Manager for processing and payment to the contractor.
TASK 10: SITE SAFETY (RFP TASK 4.1 AND 4.4)
DCCM understands that there is nothing more important
than the safety of the construction team and the general public. DCCM will review the contractor's code of safe
practices. The field inspector will monitor project safety and observe, document, and report any areas of safety concern on the project to the contractor's on -site representative for immediate corrective action, as appropriate. Our team is very proactive in closely monitoring the contractor's operations for adherence to safety standards and public convenience.
DCCM will document the contractor's Health and Safety
Program by requiring the contractor to submit minutes from weekly tailgate safety meetings. DCCM staff shall also
require the contractor to submit a report when any health and safety related incidents or issues have occurred.
DETAILED SCOPE OF SEF
TASK 11: "AS -BUILT" DRAWINGS (RFP TASK 4.
4.15)
DCCM's field team will keep a set of as -built drawings current during the construction phase of the project to check the contractor's as-builts. For quality purposes, a log of all entries will be attached to the front page of the as - built drawings. The contractor will be supplied with all new updates or revisions to the contract plans, and the DCCM team will ensure that the contractor is utilizing the latest information available in their daily work activities. DCCM will coordinate with the contractor to ensure the necessary "As - Built" plans and electronic files are provided to the City prior to project closeout.
TASK 12: FINAL WALKTHROUGH (RFP TASK 4.13)
DCCM will perform final inspections and issue punch -
lists of incomplete or deficient work. DCCM will monitor punch -list completion, and issue a notice of substantial completion. Subject to delegation of authority by the
City, DCCM will schedule and conduct a final walkthrough with the contractor and appropriate City staff. DCCM
will coordinate the execution of any required corrections resulting from the final walkthrough. Once all corrections are addressed, DCCM will coordinate final project acceptance with the City and applicable local agencies and utilities.
DCCM will prepare a final construction report for the project, that includes a narrative of the project construction activities, and compiles all construction documentation, including
photographs.
TASK 13: CALTRANS LOCAL ASSISTANCE (DISTRICT
7) FEDERAL FUNDS REIMBURSEMENT PROCESSING
(RFP TASK 4.2)
DCCM will gather and submit all applicable paperwork
including staff charges, and consultant and contractor
invoices for federal funds reimbursement. DCCM will
prepare the standardized local assistance reimbursement package for the City, so it can be submitted in the most timely manner to minimize cash flow issues to the City
related to any federally funded project.
TASK 14: PUBLIC OUTREACH
DCCM will communicate with impacted residents and
businesses and act as liaison between the City and the
Public. We will respond to questions and complaints from the Public and other agencies regarding construction
activities, as well as communicate with Utilities, Local Agencies, and Stake Holders.
TASK 15: PROJECT/PROGRAM MANAGEMENT —
OPTIONAL ADD-ON TASK
DCCM has a depth of resources available to help the City, if the need arises, in managing CIP projects and/or programs, at any phase of development, including planning and design, as well as grant preparation for programs such as the State's Cap & Trade program.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -463
WORK HOURS/LEVEL OF EFFORT SUM
JR-HOUR BREAKDOWN BY POSITION/TITLE
uLCM is prepared to provide the necessary level of effort, via technical resources and person -hours, to deliver any City project. DCCM understands that there are many outstanding variables, including which project(s) may be assigned to which consultant team, if multiple contracts are awarded, as well as each project's specific scope, schedule and budget.
It is assumed that the sample project will cost $1,800,000 and will have a 40 -working day construction duration, starting on November 4, 2024
The table below includes the necessary level of effort per position based on the Sample Project Construction Management schedule including 8 weeks of construction and the pre and post construction activities. The cost to resource this level of effort summary is included in the sealed cost proposal envelope.
Southstar 1 DCCM - Work Hours / Level of Effort Summary Personnel
Construction
Manager - Amr
Abuelhassan,
PE, MS, QSD
Inspector -
Jayesh Solanki
Inspector -
Ryan Brown
(Night
Inspection)
Pre -
Construction
24 16
Construction (8 Weeks, hrs./wk)
8 8
Week
8 16
8 40
40 40
40 40
8 Post -
Construction
40 16
8 8
8 8
Week
8 40
8 Week
8 40
8 16
40 8
Total
(hrs.)
144
64 40 56 56 56 64 56 56 56 64 56 560
ASSUMPTIONS:
1. The above cost proposal is based on the example project referred to in the RFP with an assumed construction start of November 4, 2024.
2. It is assumed that the example project is a typical roadway resurfacing and improvement project with an assumed construction value of 1,800,000.00.
3. Estimated construction contract duration is 40 working days (8 weeks).
4. Bid evaluation and support services are not included in the pre -construction phase services
5. A part-time construction manager is included with a full-time inspector during the construction phase.
6. Survey and materials testing will be provided by others and coordinated by DCCM.
7. DCCM is providing discounted hourly rates for our staff that are lower than the cost+fixed fee rates.
8. Pre -construction and post -construction involvement of DCCM staff will be as needed and will not exceed the proposed hours unless additional services are provided are requested by the City.
Southstar 1 DCCM 1 Response to City of Bellflower, On -Call Construction Management and Inspection Services I August 19, 2024 -47L4
OSED PROJECT SCHEDULE
ut,CM understands that the City of Bellflower may have a wide -range of projects utilizing federal fund in the coming year. DCCM is staffed to offer key personnel, ensuring all DBE utilization goals are met per the project requirements, with a depth of resources to combine talent with availability. DCCM is founded on our reputation of delivering projects that are on time and under budget. Time is the most important factor when creating a schedule with federal funding — as it is crucial to ensure those funds are never at risk, while meeting and exceeding all benchmarks of project delivery.
DCCM is committed to providing the necessary staff to deliver the City's project(s) over the duration of the contract. We are prepared to manage one (1) or more projects at any point in time, and are fully dedicated to meeting the City's project schedule commitments that may be requested.
BELLFLOWER SAMPLE ROAD IMPROVEMENTS PROJECT
In accordance with RFP Section 2.2, Project Schedule, our team has developed a project schedule covering the sample "Bellflower Any Road Improvements Project." The project activities in the schedule, shown on the following page, start from the Pre -construction / Constructability Phase, and continue to Project Completion / Acceptance and Close Out.
ON THE I-15/CAJALCO INTERCHANGE PROJECT,
WITH THE 2017 WILDFIRE SEASON, THE
CONTRACTOR COULD NOT PROCEED WITH
SOME STAGE 1 WORK DUE TO SOME DELAYED
UTILITIES. OUR TEAM PROVIDED A "WORK
AROUND" PLAN TO THE CONTRACTOR AND
ALLOWED THEM TO START WITH MANY NON -
CONFLICTING STAGE 2 AND 3 ACTIVITIES THAT
MAINTAINED PROGRESS ON THE PROJECT.
THIS SAVED THE AGENCY FIVE MONTHS OF
POTENTIALLY LOST PROJECT TIME AND CLOSE
TO $1 MILLION IN DELAY COSTS.
ON THE 1-215 WIDENING SOUTH SEGMENT FOR
RCTC (12 LANE MILES OF NEW PAVEMENT AND
SIX MILES OF TYPE 60 BARRIER) OUR TEAM
SUGGESTED A STAGING METHOD DURING
THE CONSTRUCTIBILITY REVIEW PHASE
THAT REDUCED THE NUMBER OF WORKING
DAYS ON THE CONTRACT BY 150 DAYS. THIS
SAVED APPROXIMATELY $1.5 MILLION IN
CONSTRUCTION AND SUPPORT COSTS.
THROUGH OUR METICULOUS RFI PROCESS,
WE SUCCESSFULLY MONITORED AND
ADAPTED TO VARIOUS FIELD CONDITIONS
ON THE PRESTIGIOUS PRESIDENTS' PLAZA
IMPROVEMENTS PROJECT. BY EFFECTIVELY
MANAGING THE DISCOVERY AND DESIGN OF
BURIED MANMADE OBJECTS AND UTILITIES,
WE DEMONSTRATED OUR ABILITY TO THINK
QUICKLY ON OUR FEET AND ULTIMATELY
SAVED THE AGENCY $500,000.
ON THE I-10/JEFFERSON INTERCHANGE
IMPROVEMENTS, THE SOUTHSTAR TEAM
SUGGESTED THE REMOVAL OF EXISTING
TREES AHEAD OF THE NESTING SEASON. THIS
WAS PERFORMED BY A SEPARATE CONTRACT
WITH A TREE TRIMMING CONTRACTOR.
THIS FORWARD THINKING ALLOWED THE
CONTRACTOR TO IMMEDIATELY START
CONSTRUCTION AS THE NESTING BIRD
MORATORIUM RISK HAD BEEN ELIMINATED.
THIS ACTION SAVED THE PROJECT FOUR
MONTHS ON SCHEDULE AND $500,000 IN
DELAY COSTS.
Southstar 1 DCCM I Response to City of Bellflower, On -Call Construction Management and Inspection Services 1 August 19, 2024 -4$g
Trust Into Every Project JLC11
2ring
CITY OF BELLFLOWER
BELLFLOWER SAMPLE ROAD IMPROVEMENTS PROJECT
ID
0 Task Name
Duration
Start
Finish
Predece
October November December January
February
March
April
May
June
0 Bellflower Sample Road Improvements Project 132 days Mon 11/4/24 Tue 5/6/25 V
1 1 Preconstruction Phase 76 days Mon 11/4/24 Mon 2/17/25 I
i
2 �0
1.1 Constructability Reviews/Final Design Package 30 days Mon 11/4/24 Fri 12/13/24 aniummenutem
3 uo
1.2 Bid Support, Analysis and Award 30 days Mon 12/16/24 Fri 1/24/25 2 I
4 1.3 Review CPM, SWPPP, Shop Submittals and Mix Designs 15 days Mon 1/27/25 Fri 2/14/25 3 5 R
1.4 Preconstruction Public Outreach Activities - Business Notifications 30 days Mon 12/16/24 Fri 1/24/25 2 6 ®
1.5 Order Long Lead Items 1 day Mon 2/17/25 Mon 2/17/25 4 2/1'
I2 Construction Phase 40 days Mon 2/17/25 Fri 4/11/25
8 d
2.1 NTP to Contractor 1 day Mon 2/17/25 Mon 2/17/25 4
2.2 Environmental Surveys (if applicable) 3 days Tue 2/18/25 Thu 2/20/25 8 10 0
2.3 Install BMPs 2 days Fri 2/21/25 Mon 2/24/25 9
11 2.4 Remove/Relocate Existing Conflicting Facilities within Improvements Area 3 days Tue 2/25/25 Thu 2/27/25 10 1'
12 2.5 Roadway Grading/Dig Out Activities 3 days Fri 2/28/25 Tue 3/4/25 11 13 2.6 Demolition and Removal of Existing Damaged Concrete Curb. Gutter and 3 days Wed 3/5/25 Fri 3/7/25 12 Sidewalk
14 2.7 Construct New Segments of Curb, Gutter and Sidewalk 3 days Mon 3/10/25 Wed 3/12/25 13 15 2.8 Construct Curb Ramps and Drive Aprons 3 days Thu 3/13/25 Mon 3/17/25 14 16 2.9 Place and Compact Aggregate Base for Widened Roadway Sections and Dig Out 3 days Tue 3/18/25 Thu 3/20/25 15 Areas
17 2.10 Grind Existing Roadway Section and Place Leveling Course where Applicable 2 days Fri 3/21/25 Mon 3/24/25 16 18 2.11 Place AC Pavement Base Course on the Widened Lanes 2 days Tue 3/25/25 Wed 3/26/25 17 19 2.12 Construct Raised Median
3 days Mon 3/31/25 Wed 4/2/25 17,20,
I■
20 2.13 Place Rubberized AC Pavement Cap On Full Width of Roadway 2 days Thu 3/27/25 Fri 3/28/25 17,18
T
21 2.14 Place Landscaping Items in Median
5 days Thu 4/3/25 Wed 4/9/25 19
22 2.14.1 Place Irrigation System
2 days Thu 4/3/25 Fri 4/4/25 19
23 2.14.2 Place Specified Planting and Vegetation
3 days Mon 4/7/25 Wed 4/9/25 22
24 2.15 Final Striping
2 days Thu 4/10/25 Fri 4/11/25 23
25 3 Post Construction Activities
17 days Mon 4/14/25 Tue 5/6/25
26 3.1 Finalize As-Builts and Transfer files to City
5 days Mon 4/14/25 Fri 4/18/25 24
27 3.2 Prepare Project Final Accounting Documents and Final Pay Estimate 10 days Mon 4/21/25 Fri 5/2/25 26 28 3.3 File Notice of Completion with County Recorder's Office 1 day Mon 5/5/25 Mon 5/5/25 27 29 3.4 Project Complete 1 day Tue 5/6/25 Tue 5/6/25 28
075/6
Task Project Summary Inactive Milestone Manual Summary Rollup Progress Project: Bellflower Sample Road Impro
Split External Tasks Inactive Summary 7 Manual Summary 13 17 Deadline 0 Date: Mon 8/19/24
Milestone O External Milestone O Manual Task Start -only E Summary 111 1 Inactive Task Duration -only Finish -only 71 Southstar 1 DCCM 1 Response to City of Bellflower, On -Call Construction Management and Inspection Services August 19, 2024 -49c
SOUTHSTAR
Im1111 11 AA
Y` `EVE
AGREEMENT NO. 808.2
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF BELLFLOWER AND
NV5, Inc.
FOR ON -CALL CONSTRUCTION MANAGEMENT AND CONSTRUCTION
INSPECTION SERVICES
THIS AGREEMENT is entered into this 14th day of October 2024, by and between the CITY OF BELLFLOWER, a municipal corporation and general law city ("CITY") and NV5, INC., a Florida corporation ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed sum(s) as set forth in duly executed Task Order(s) for CONSULTANT's services. CITY will pay this sum(s) on the basis of the hourly rates and cost reimbursement rates as specified in the attached Exhibit "B," which is incorporated herein.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform construction management and construction inspection services listed in the attached Exhibit "A" which is incorporated by reference.
B. The specific services required of CONSULTANT under this Agreement will consist of the tasks and obligations defined in a Task Order approved by CITY and CONSULTANT, in response to specific project scopes of work and services requested by CITY. Any duly executed and approved Task Order will become a part of this Agreement. The standard form for the Task Order is set forth in Exhibit C.
C. Consulting services required by CITY will be provided on an as -needed basis with CITY determining and advising CONSULTANT as to when specific services are required to be performed or completed by CONSULTANT.
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D. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
E. CONSULTANT's duties and services under this agreement may not include preparing or assisting CITY with any portion of CITY's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY retains responsibility for public contracting, including with respect to any subsequent phase of a project. CONSULTANT's participation in the planning, discussions, or drawing of project plans or specifications are limited to conceptual, preliminary, or initial plans or specifications.
CONSULTANT must cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.
4. PREVAILING WAGES.
A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONSULTANT must pay its workers prevailing wages. It is CONSULTANT's responsibility to interpret and implement any prevailing wage requirements and CONSULTANT agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws.
B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY's Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD . CONSULTANT must post a copy of the prevailing rate of per diem wages at the job site.
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C. CITY directs CONSULTANT's attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONSULTANT or any subcontractor.
D. Labor Code § 1777.5 requires CONSULTANT or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except:
i. When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or
ii. When the number of apprentices in training in the area exceeds a ratio of one to five, or
iii. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state wide or locally, or
iv. When CONSULTANT provides evidence that CONSULTANT
employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. v. CONSULTANT is required to make contributions to funds established for the administration of apprenticeship programs if CONSULTANT employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi. CONSULTANT and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices.
vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
E. CONSULTANT and its subcontractors must keep an accurate certified -53-
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payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement.
The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement.
If requested by CITY, CONSULTANT must provide copies of the records at its cost.
5. PAYMENTS.
A. For CITY to pay CONSULTANT as specified by this Agreement and as set forth in each approved Task Order, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "B"), the tasks performed, the percentage of the task completed during the billing period, and the cumulative percentage completed for each task.
B. For services involving the preparation of plans and specifications, payment to CONSULTANT, as provided herein, will not exceed ninety percent (90%) of the total amount for the specific Task Order before completing the plans and specifications. The final 10% will be paid within 45 days after CITY accepts the plans and specifications, as determined by the City Manager.
C. Except as otherwise authorized by CITY's City Council, the maximum not - to -exceed amount for any individual Task Order will be limited to $250,000.
D. CITY's City Manager may make payments up to $25,000 for special items of work not included in the project scope of work and services as set forth in the Task Order. Payments for special work will only be made after CITY issues a written notice to proceed for the specific special tasks. A written scope of work, an agreed upon additional fee, a schedule for starting and completing the special tasks, and an agreed upon extension of the time for performance, if needed to complete the special work, will be required before CITY issues a notice to proceed for special work. All special work will be subject to all other terms and provisions of this Agreement.
E. CITY will not reimburse CONSULTANT for the following: staff time or overtime for performing secretarial, clerical, or word processing functions; charges for time spent to provide necessary information for CITY audits, billing or budget inquiries; and computer on line charges.
F. CITY will reimburse CONSULTANT for actual and necessary ordinary out-of-pocket expenses reasonably incurred by CONSULTANT in performance of the service provided by CONSULTANT. Such reimbursement will be at cost, i.e., without mark-up. Examples are as -54-
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follows: deposition fees; postage; messenger/process service; and document reproduction.
6. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.
7. ADDITIONAL WORK.
A. CITY's Director of Public Works ("Director") may determine, at the Director's sole discretion, that CONSULTANT must perform additional work ("Additional Work") to complete the Scope of Work. If Additional Work is needed, the Director will give written authorization to CONSULTANT to perform such Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Director with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.
C. Payments over $25,000 for Additional Work above the $250,000 individual task order not -to -exceed amount must be approved by CITY's city council.
All Additional Work will be subject to all other terms and provisions of this Agreement.
8. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be performed;
ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown -55-
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conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY.
9. TERM. The term of this Agreement will be from October 14, 2024 to October 13, 2027. The Director, at CITY's option, may extend the term twice for not more than a total of five years. Unless otherwise determined by written amendment between the parties, this Agreement will terminate at the end of the Term or as set forth in Section 17, except that the term will be extended to the completion date of any Task Order in effect at the end of the term of this Agreement.
10.TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i CONSULTANT furnishes proof of insurance as required under Section 24 of this Agreement; and
ii . CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk.
11. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Director within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Director will extend the completion time, when appropriate, for the completion of the contracted services.
12. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit A: Scope of Services;
B. Exhibit B: Fee Schedule;
C. Exhibit C: Standard Task Order Form; and
D. Exhibit D: Proposal of Services.
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Agreement No. 808.2
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13. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
14. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
15. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
16. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
17. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and -57-
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