Folsom City Council
December 13, 2022

1 Agenda
City Council Regular and Joint City Council / Folsom
Redevelopment Successor Agency / Folsom Public
Financing Authority / Folsom Ranch Financing Authority
/ South of 50 Parking Authority Meeting
City Council Chambers | 50 Natoma Street, Folsom CA 95630 December 13, 2022
6:30 PM
Welcome to Your City Council Meeting
We welcome your interest and involvement in the city’s legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city website and in the Office of the City Clerk. The City Clerk is also available to answer any questions you have about City Council meeting procedures.

Participation
If you would like to provide comments to the City Council, please:
 Fill out a blue speaker request form, located at the back table.  Submit the form to the City Clerk before the item begins.  When it’s your turn, the City Clerk will call your name and invite you to the podium.  Speakers have three minutes, unless the presiding officer (usually the mayor) changes that time.

Reasonable Accommodations
In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (916) 461-6035, (916) 355-7328 (fax) or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting.

How to Watch
The City of Folsom provides three ways to watch a City Council meeting:

In Person Online On TV

City Council meetings take place at
City Hall, 50 Natoma Street
Watch the livestream and replay past
meetings on the city website,
www.folsom.ca.us
Watch live and replays of meetings on
Sac Metro Cable TV, Channel 14

More information about City Council meetings is available at the end of this agenda

2 City Council Regular and Joint City Council / Folsom Redevelopment Successor Agency / Folsom Public Financing Authority / Folsom Ranch Financing Authority / South of 50 Parking Authority Meeting

Folsom City Council Chambers
50 Natoma Street, Folsom, CA

www.folsom.ca.us
Tuesday, December 13, 2022 6:30 PM

REGULAR CITY COUNCIL AGENDA
Effective July 7, 2022, the City of Folsom returned to all in-person City Council, Commission, and Committee meetings. Remote participation for the public will no longer be offered.

Everyone is invited and encouraged to attend and participate in City meetings in person.

CALL TO ORDER
ROLL CALL:

Councilmembers: Aquino, Chalamcherla, Kozlowski, Rodriguez, Rohrbough The City Council has adopted a policy that no new item will begin after 10:30 p.m. Therefore, if you are here for an item that has not been heard by 10:30 p.m., you may leave, as the item will be continued to a future Council Meeting.

PLEDGE OF ALLEGIANCE

AGENDA UPDATE
BUSINESS FROM THE FLOOR:

Members of the public are entitled to address the City Council concerning any item within the Folsom City Council's subject matter jurisdiction. Public comments are limited to no more than three minutes. Except for certain specific exceptions, the City C ouncil is prohibited from discussing or taking action on any item not appearing on the posted agenda.

SCHEDULED PRESENTATIONS:

1. Staff Presentation on New State Housing Laws

2. City Manager's Financial Update for the First Quarter of Fiscal Year 2022-23

3 CONSENT CALENDAR:

Items appearing on the Consent Calendar are considered routine and may be approved by one motion. City Councilmembers may pull an item for discussion.

3. Approval of November 8, 2022 Special and Regular Meeting Minutes

4. Receive and File SB-165 Annual Reports for Community Facilities Districts No. 13, No. 14, No. 2013-1, No. 16, No. 17, No. 18, No. 19, No. 20, No. 21, No. 22, and No. 23 to Comply with the Local Agency Special Tax Bond And Accountability Act

5. Resolution No. 10950 - A Resolution Repealing Prior Resolution No. 8153, Adopting an Updated Records Retention Schedule, and Authorizing Destruction of Certain City Records in Accordance with the Records Retention Schedule

6. Resolution No. 10951 - A Resolution Accepting Fiscal Year 2021-22 Enhancing Law Enforcement Activities Growth Special Account, Citizen's Option for Public Safety (COPS) Grant for the Purchase of Technology and Equipment to Improve Police Operations in Accordance with State Requirements and Appropriation of Funds

7. Resolution No. 10952 - A Resolution Accepting Fiscal Year 2022-23 Citizen's Option for Public Safety (COPS) Grant for the Purchase of Technology and Equipment to Improve Police Operations in Accordance with State Requirements and Appropriation of Funds

8. Resolution No. 10953 - A Resolution Authorizing the City Manager to Execute a Renewal of the Service Agreement with Dropcountr, Inc. for Use of the Dropcountr Base Platform, Dropcountr Business and the HOME+ Irrigation Module for Two Years

9. Resolution No. 10954 – A Resolution Authorizing the City Manager to Execute an Agreement with Peterson Brustad Inc. for the Water Storage Tank and Cathodic Protection Systems Inspection Program

10. Resolution No. 10955 – A Resolution Authorizing the City Manager to Execute a Contract with The Permanente Medical Group, Inc. (TPMG) to Provide the Folsom Fire Department a Medical Director

11. Resolution No. 10956 – A Resolution Authorizing the City Manager to Execute an Agreement with National Auto Fleet Group for the Purchase of a Dump Truck and Appropriation of Funds

12. Resolution No. 10957 – A Resolution Authorizing the City Manager to Execute an Agreement with National Auto Fleet Group for the Purchase of a Valve Truck and Appropriation of Funds

13. Resolution No. 10958 - A Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Agreement (Contract No. 173-21 22-060) with Bender Rosenthal, Inc. for Right of Way Services for the Natoma Alley Rehabilitation and Replacement Project and Appropriation of Funds

14. Resolution No. 10959 - A Resolution Authorizing the City Council to Cancel the Invitation for Bids for the Water Meter Replacement Program

15. Resolution No. 10960 - A Resolution Authorizing the Public Works Department to Install All-Way Stop Sign Control at the Intersection of Montrose Drive and Lowe's/Trader Joe's Shopping Center and Home Goods/Target Shopping Center

16. Resolution No. 10962 - A Resolution Authorizing the City Manager to Execute a Subdivision Improvement Agreement and Accept Offers of Dedication for the Toll Brothers at Folsom Ranch Phase 1F Subdivision, and Approval of the Final Map for the Toll Brothers at Folsom Ranch Phase 1F Subdivision

4 17. Resolution No. 10963 – A Resolution Authorizing the City Manager to Execute an Agreement with Helix Environmental Planning, Inc. for Environmental Consulting Services for the Benevento Family Park Project

18. Resolution No. 10964 – A Resolution Authorizing the City Manager to Execute a Subdivision Improvement Agreement and Accept Offers of Dedication for the Toll Brothers at Folsom Ranch Phase 3A Subdivision, and Approval of the Final Map for the Toll Brothers at Folsom Ranch Phase 3A Subdivision

19. Resolution No. 10966 – A Resolution Accepting the AB1600 Development Fees Annual Report for the Fiscal Year ended June 30, 2022
NEW BUSINESS:

20. Resolution No. 10961 – A Resolution Authorizing Staff to Submit Grant Applications to the Sacramento Area Council of Governments for the 2022-23 Funding Round

21. Ordinance No. 1335 – An Ordinance of the City of Folsom Repealing and Re-enacting Chapter

8.36 of the Folsom Municipal Code Concerning the Folsom Fire Code (Introduction and First Reading)

22. Ordinance No. 1336 - An Ordinance of the City of Folsom Repealing and Re-Enacting Certain Chapters of Title 14, "Buildings and Construction", of the Folsom Municipal Code Concerning Enforcement of Folsom Building Codes (Introduction and First Reading)

23. Report on Traffic Roundabout Fact-Finding Mission and Direction to Staff Regarding Future Consideration of a Traffic Roundabout Policy

CONVENE JOINT MEETING

JOINT CITY COUNCIL AGENDA
Joint City Council / Folsom Redevelopment Successor Agency / Folsom Public Financing Authority / Folsom Ranch Financing Authority / South of 50 Parking Authority Meeting ROLL CALL: Council / Board Members: Aquino, Chalamcherla, Kozlowski, Rodriguez, Rohrbough
CONSENT CALENDAR:

24. Approval of the September 13, 2022 Joint City Council / Redevelopment Successor Agency / Public Financing Authority / Folsom South of 50 Parking Authority / Folsom Ranch Financing Authority Meeting Minutes

25. Approval of the November 8, 2022 Joint City Council / Folsom Ranch Financing Authority Meeting Minutes

26. Receive and File the City of Folsom, the Folsom Redevelopment Successor Agency, the Folsom Public Financing Authority, the Folsom Ranch Financing Authority, and the South of 50 Parking Authority Monthly Investment Reports for the Month of September 2022

ADJOURNMENT

RECONVENE CITY COUNCIL MEETING
CITY MANAGER REPORTS:

COUNCIL COMMENTS:

5 ADJOURNMENT
The City Council will be in recess during the second half of December. The next regular meeting will be January 10, 2023.

NOTICE: Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of this meeting, before or during consideration of that item. If you wish to address Council on an issue, which is on this agenda, please complete a blue speaker request card, and deliver it to a staff member at the table on the left side of the Council Chambers prior to discussion of the item. When your name is called, stand to be recognized by the Mayor and then proceed to the podium. If you wish to address the City Council on any other item of interest to the public, when the Mayor asks if there is any “Business from the Floor,” follow the same procedure described above. Please limit your comments to three minutes or less.

NOTICE REGARDING CHALLENGES TO DECISIONS: Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.

As presiding officer, the Mayor has the authority to preserve order at all City Council meetings, to remove or cause the removal of any person from any such meeting for disorderly conduct, or for making personal, impertinent, or slanderous remarks, using profanity, or becoming boisterous, threatening or personally abusive while addressing said Council, and to enforce the rules of the Council.

PERSONS INTERESTED IN PROPOSING AN ITEM FOR THE CITY COUNCIL AGEND A SHOULD CONTACT A MEMBER OF THE CITY COUNCIL.

The meeting of the Folsom City Council is being telecast on Metro Cable TV, Channel 14, the Government Affairs Channel, and will be shown in its entirety on the Friday and Saturday following the meeting, both at 9 a.m. The City does not control scheduling of this telecast and persons interested in watching the televised meeting should confirm this schedule with Metro Cable TV, Channel 14. The City of Folsom provides live and archived webcasts of regular City C ouncil meetings. The webcasts can be found on the online services page of the City's website www.folsom.ca.us.

In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (916) 461-6035, (916) 355-7328 (fax) or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting.

Any documents produced by the City and distributed to the City Council regarding any item on this agenda will be made available at the City Clerk’s Counter at City Hall located at 50 Natoma Street, Folsom, California and at the Folsom Public Lib rary located at 411 Stafford Street, Folsom, California during normal business hours.

6 This page intentionally left blank
to facilitate double-sided printing.

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Folsom City Council
Staff ort
RECOMMENDATION/CITY COT]NCIL ACTION
No action is requested of the City Council at this time.

BACKGROUND/ISSUE
During this past 2022 session, the California Legislature enacted a large volume of housing production laws affecting local governments. Community Development staff will provide an overview of the most significant new housing laws that will go into effect in2023. A summary of the new housing laws most relevant to Folsom is also attached to this staff report.

ATTACHMENT
Summary of New State Housing Laws for 2023
Submitted,
Pam Johns, Community Development Director
MEETING DATE: r2n312022
AGENDA SECTION: Scheduled Presentations
SUBJECT: Staff Presentation on New State Housing Laws
FROM: Community Development Department
I

12/13/2022 Item No.1.

ATTACHMENT 1
SUMMARY OF NEW STATE HOUSING LAWS FOR 2023

12/13/2022 Item No.1.

SUMMARY OF NEW STATE HOUSING LAWS FOR 2023
A record number of Housing Bills were signed into law this year. Most of these laws take effect on Janua ry1,2O23,with a few going into effect later in the year. Below is a brief summary, broken down by category, of those laws that are most relevant for Folsom.

Housing on Commercially Zoned Land
AB 2OIl and 586 - Housing Development on Commercially Zoned Sites AB 2Oll creates a ministerial, CEQA-exempt, approval process for multifamily housing developments that meet specified objective standards are Below Market Rate (BMR) on commercially zoned property. The streamlined review process is very similar to SB 35 of 2017 and requires prevailing wage. The law sunsets in 2033.

SB 6 allows residential development (No BMR requirements) on property zoned for retail and office space without needing a rezoning, and allows project applicants to invoke the Housing Accountability Act (HAA) to limit local discretion to deny or condition approval. Requires prevailing wage.

Streamlining and Parking Reform
At32234 - Timelines for Post-Entitlement Permits
This law establishes a concrete and time-limited approval process for issuing post- entitlement ministerial permits including building permits, demolition permits, and permits for minor or standard excavation, grading or off-site improvements.

AB 2668 - SB 35 "Cleanup"
AB 2668 makes a series of technical and clarifying changes to SB 35 of 2017, a law that provides for streamlined ministerial approval of qualifying housing and mixed- use projects that conform to objective zoning requirements, pay prevailing wages and meet minimum affordable housing requirements.

AB2097 - No Parking Minimums within Half-Mile of Public Transit This law prohibits public agencies from imposing minimum parking requirements on residential, commercial or other development projects located within a half-mile of public transit. Public agencies may only impose parking minimums on such projects if the agency can make certain written findings that the inability to impose parking requirements would have substantial negative impacts.

Accessory Dwelling Units
AB2221- ADU Law Cleanup
This law contains clean-up language and clarifications to reduce permitting delays for ADU applicants. The law also requires agencies that deny an ADU application to provide a full set of comments to the applicant with a list of items that are deficient and a description of how the application can be remedied.

12/13/2022 Item No.1.

SUMMARY OF NEW STATE HOUSING LAWS FOR 2023
SB 897 - lncreased Heigh Limits for ADUs, Detached ADUs at Proposed Multifamily Projects
This law increases the height limits that local governments may impose on ADUs by allowing lB feet for detached ADUs located on lots that are within a half-mile of a major transit stop, or detached ADUs on lots with an existing or proposed multistory, multifamily dwellingi or 25 feet or base zone height (whatever is lower) for attached ADUs.

Density
AB2334- State Density Bonus LawAmendments- Defining "Base Density"; Concessions in Very Low Vehicle TravelAreas
A82334 provides that if the density under the zoning ordinance is inconsistent with the density allowed under the land use element of the general plan or specific plan, the greater shall prevail. ln addition, this law dictates a method for determining the "base density" in terms of units in cases where a localjurisdiction's general plan, specific plan or zoning does not provide dwelling unit per acre standard for density.

Housing Element Annual Progress Reports
AB20194 and AB 2653 Greater Requirements for Annual Reports on Housing Progress.

AB2094 requires that the annual report specifically detail the local government's progress in meeting RHNA targets for the "extremely low income" category.

AB 2653 requires that the annual report additionally provide: the number of new housing units built, the number of housing units demolished, information specifying rental versus for-sale housing and details regarding approved projects that benefit from AB 2Oll or the State Density Bonus Law.

For a more detailed summary of new Housing Laws please refer to Holland & Knight's California's2023 Housing Laws: What You Need to Know (website: https://www.hklaw.com/en/insights/publications/2O22llO/california-2O23- housi n g -laws-what-you - need -to- know )
ln addition, the California Legislative lnformation website provides a search toolto easily access the entire Bill text. https://leginfo.legislature.ca.gov/faces/home.xhtml

12/13/2022 Item No.1.
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Folsom City Council
Staff Re ort

RECOMMENDATION / CITY COUNCIL ACTION
It is recommended that the City Council receive and file the City Manager's Financial Update for the First Quarter of Fiscal Year 2022'23.

BACKGROUND / ISSUE
Section 5.05R of the Charter of the City of Folsom requires the City Manager submit to the City Council a financial and management report showing the relationship between budgeted and actual revenues and expenditures and encumbrances on a quarterly basis.

This Financial Update is an analysis of the unaudited financial status of the City's major funds for the first quarter of Fiscal Year (FY) 2022-23, covering the three-month period from July 2022 throttgh September 2022. This report is a narrowed version compared to other quarterly reporting periods due to the lack of data early in the fiscal year. This report was prepared with an emphasis on analysis of projected revenues and expenditures, focusing on the available data.

POLICY / RULE
Section 5.05R of the Charter of the City of Folsom requires the City Manager submit to the City Council a financial and management report showing the relationship between budgeted and actual revenues, and expenditures and encumbrances on a quarterly basis. 1 MEETING DATE: 1211312022
AGENDA SECTION: Scheduled Presentations
SUBJECT: City Manager's Financial Update for the First Quarter of Fiscal Year 2022-23
FROM: Finance Department

12/13/2022 Item No.2.

Section 3.02.050 (b) of the Folsom Municipal Code states ".... within 30 days afterthe end of each quarter during the fiscal year, and more often if required by the City Council, the City Manager shall submit to the City Council a financial and management report."

ANALYSIS
Unemployment Rates
Unemployment as of September 2022 was 3.7%o and 3.6%o in California and Sacramento County, respectively, and in Folsom the unemployment rate was 2.4%. The table below shows the unemployment rate over the last three years to illustrate the effects of the pandemic on employment and the ongoing recovery.

Unemployment Rate
September ofeach year 2022 2021 2020
California 3.7 6.4 r0.7
Sacramento CounW 3.6 6.r 9.6
Folsom 2.4 3.9 6.r
General Fund Revenues
For FY 2022-23, total General Fund revenues are projected to be $103.5 million, an increase over budget of $643,000. The increase is mostly in sales tax and charges for services.

Sales tax revenue for Fiscal Year 2022-23 is projected to end the fiscal year at $28.38 million, an increase of $482,000 over budget. In comparison to FY 2021-22, sales tax revenue is projected to increase approximately 1.73o/o over the FY 2021-22 amount of $27.90 million.

Through the first quarter, Charges for Services totaled $3.04 million and the projection for the end of FY 2022-23 is $11.87 million. The $11.87 million is an increase from the budgeted amount of $1 1.74 million and a decrease of $3.97 million from FY 2022-23. The increase over the budgeted amount is mostly due to an anticipated increase in Parks and Recreation charges of $133,000. The decrease in Charges for Services when compared to the prior fiscal year is mostly in development charges of approximately $1.40 million, Public Works charges of approximately $738,000, Fire Department charges of approximately $744,000 and other charges of approximately $209,000. The reduction in development fees is reflective of slowing development activity compared to prior years. The reduction in Public Works charges is reflective of the decrease in the projected cost recovery for non-project expenditures. The reduction in the Fire Department is a reduction of the reimbursement from California Office of Emergency Services for wildfire strike teams.

Property tax is not received in the first quarter; however, the year-end projection is estimated to be at the budgeted $36.05 million, an increase of $2.83 million or 8.50% over the $33.23 million received in FY 2021-22. A comparison of home sales during the first quarter of FY 2022-23 and FY 2021-22 shows the number of homes sold decreased by 48 or 19.51Yo. The 2 Page 12
12/13/2022 Item No.2.
average median sales price through the first quarter of FY 2022-23 was $755,000, an increase of 5.38o/o over the first quarter of FY 2021-22.

General Fund Expenditures
Total FY 2022-23 expenditures are projected to be $103.65 million, an increase of $809,000, or 0.79o/o, over the budgeted amount of $102.84 million. The projection includes an increase in salaries and benefits of $930,000 for the Fire Department, due to changes in the Memorandum of Understanding (MOU) between the City and Firefighters Local 522 adopted atthe September27,2022,City Council meeting. The projection also includes Fire Department overtime costs coming in $1.6 million over budget. These increases are partially offset by savings due to vacant positions in both the Fire and Police Departments.

It is also projected that expenses will exceed the budget in the Community Development Department by about $448,500 mainly due to plan check and building inspection support.

General Fund Unassigned Fund Balance
For FY 2022-23, total expenditures are projected to exceed revenues by $165,000 and the General Fund is projected to end the year with an unassigned fund balance of $23.1 million.

As a comparison, the unassigned fund balance in FY 2020-21was $19.20 million (audited) and the final FY 2021-22 amount is estimated to be $23.3 million (unaudited and currently incomplete). The unrestricted fund balance as a percentage of expenditures is projected at

22.28% for FY 2022-23 and an unaudited estimate of 23.69% for FY 2021-22, an increase from the FY 2020-21 amount of 21.38o/o. A chart displaying the past and projected unassigned fund balance is below:

Unassigned General Fund Balance

23.69%
s2s,000,000
s20,000,000
s1s,000,000
s10,000,000
ss,ooo,ooo
7931%
ill
22:28% 2s,00%

20.00%

15.00%

10.00%

5.00%
o.00%
2L.38o/o
TT54%

7.70%
s-
r1.30%
I I tl ll
FYO9 FY1O FY11 FY12 FY13 FY14 FY1.5 FY16 FY17 FY18 FY19 FY2O FY21. FY22 FY23 I Unassigned rttrun355igned FB as % of Expenditures
aJ Page 13
12/13/2022 Item No.2.

Enterprise Operating Funds
The Solid Waste, Water and Wastewater Utility Operating Funds are all projected to end the fiscal year with operating revenues exceeding operating expenses. Net assets in all three funds are projected to decrease after capital expenses are included. In the case of Water and Wastewater, the capital expenses are for capital projects and in Solid Waste it is the purchase of replacement vehicles.

A comparison of the current fiscal year-end projection to FY 2022-23 budgeted revenues and expenses shows charges for service revenues in Water are currently projected to increase by $100,000 (0.53%) and operating expenses are projected to decrease by $350,000 (2.89%).

Decreases in expenses are mainly due to salaries and benefit savings related to position vacancies for part ofthe year.

Wastewater Operating charges for services revenues are projected to remain unchanged compared to the budget and operating expenses are projected to increase by $180,000 (3.35%).

Solid Waste Operating charges for services revenues are projected to increase by $500,000 (2.43%) and operating expenses are projected to increase by $155,000 (094%).

Expenses for capital outlay are currently projected to increase across all three proprietary funds compared to FY 202I-22 due to budgeted project and vehicle replacement costs.

Internal Service Fund
The Compensated Leaves Fund ended Fiscal Year 2021-22 with a negative unrestricted fund balance of $11,548. The current projection is for the unrestricted fund balance to recover only slightly during Fiscal Y ear 2022-23 .

Submitted,
V*d*
Elaine Andersen
City Manager
Tamagni
Finance Director/CFO
4 Page 14
12/13/2022 Item No.2.

Book77 Page 1
Folsom City Council
November 8,2022
City Gouncil Special Meeting

MINUTES
Tuesday, November8,2022 6:15 PM

CALL TO ORDER
The special City Council meeting was called to order at 6:15 p.m. with Mayor Kerri Howell presiding.

ROLL CALL:

Councilmembers Present: Rosario Rodriguez, Vice Mayor
Sarah Aquino, Councilmember
YK Chalamcherla, Councilmember
Mike Kozlowski, Councilmember
Kerri Howell, Mayor
ADJOURNMENT TO CLOSED SESSION FOR THE FOLLOWING PURPOSES:

1. Conference with Legal Counsel Anticipated Litigation, lnitiation of Litigation Pursuant to Government Code Section 54956.9(d)(4): One Potential Case Motion by Councilmember Sarah Aquino, second by Vice Mayor Rosario Rodriguezn to adjourn to Glosed Session for the above referenced item. Motion carried with the following roll call vote:

Councilmembers Absent:

Participating Staff:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECONVENE
None
City Manager Elaine Andersen
City Attorney Steve Wang
City Clerk Christa Freemantle
Councilmember(s): Rodriguez, Aquino Ghalamcherla, Kozlowski, Howell Gouncilmember(s): None
Councilmember(s): None
Gouncilmember(s): None
City Attorney Steven Wang announced no final action was taken.

DRAFT - Not fficial approved by the City Council Page 15 12/13/2022 Item No.3.

Book 77 Page2
Folsom City Council
November 8,2022

ADJOURNMENT
The special meeting was adjourned to the regular City Council meeting at 6:30 p.m.

SUBMITTED BY
Christa Freemantle, City Clerk
ATTEST:

Kerri Howell, Mayor
DMFT - Not fficial approved by the City Council Page 16 12/13/2022 Item No.3.

Book 77 Page 3
Folsom City Council
November 8,2022
City Gouncil Regular Meeting

MINUTES
Tuesday, November 8, 2022 6:30 PM

CALL TO ORDER
The regular City Council meeting was called to order at6:32 pm with Mayor Kerri Howell presiding ROLL CALL:

Councilmembers Present: Rosario Rodriguez, Vice Mayor
Sarah Aquino, Councilmember
YK Chalamcherla, Councilmember
Mike Kozlowski, Councilmember
Kerri Howell, Mayor
Councilmembers Absent: None
Participating Staff: City Manager Elaine Andersen
City Attorney Steven Wang
City Clerk Christa Freemantle
Parks and Recreation Director Lorraine Poggione
Senior Recreation Coordinator Ted Ocampo
Environmental and Water Resources Director Marcus Yasutake CFO/Finance Director Stacey Tamagni
Community Development Director Pam Johns
Library Director Thom Gruneisen

PLEDGE OF GIANCE
Grand Marshal of the Veteran's Day Parade Miles McKiernan led the pledge

AGENDA UPDATE
City Attorney Steve Wang announced that there was a revised staff report for item 6 BUSINESS F THE FLOOR:

None
DMFT - Not fficial until approved by the City Council Page 17 12/13/2022 Item No.3.

Book77 Page 4
Folsom City Council
November 8,2022
SCHEDULED PRESENTATIONS:

1. Resolution of Commendation Honoring Veterans and Veteran Organizations Parks and Recreation Director Lorraine Poggione introduced Senior Recreation Coordinator Ted Ocampo made a presentation and introduced Veteran and Grand Marshal of the Veteran's Day Parade Lieutenant Coronel Miles McKiernan.

2. Presentation of the Folsom Tourism Business lmprovement District Annual Report by the Folsom Tourism Bureau
PresidenVCEO of Greater Folsom Partnership Joe Gagliardi introduced Director of Tourism Sally Buchanan who made a presentation and responded to questions from the City Council.

GONSENT GALENDAR:

3. Approval of October 25,2022 Regular Meeting Minutes

4. Resolution No. 10941 - A Resolution Authorizing the City Manager to Execute an Agreement with Waterfluence, LLC to Meet the Requirements of Assembly Bill 1668 and Senate Bill 606 Regarding Landscape lrrigation for Commercial, lndustrial, and lnstitutional Sites Serviced by Dedicated lrrigation Meters

5. pulled for comment

6. Resolution No. 10943 - A Resolution Authorizing the City Manager to Execute a Sewer Easement and Maintenance Agreement between 9900 Greenback Lane LLC and the City of Folsom for the Construction of the Greenback Sewer and Lift Station No.3 Project (revised) 7 . Resolution No. 10944 - A Resolution Authorizing the City Manager to Execute an Agreement with The Pape Group, lnc. dba Ditch Witch West for the Purchase of a Trailer-Mounted Vacuum and Appropriations of Funds

8. pulled for comment

9. Resolution No. 10946 - A Resolution Authorizing the City Manager to Execute an Agreement with Cyclone Technology for the purchase of a CY5000 Hard Surface Cleaning System

10. Resolution No. 10947 - A Resolution Authorizing the City Manager to Execute an Agreement with Vesta Modular for a Five-Year Lease of a Modular Trailer for the Waste and Recycling Division

11. pulled for comment
Motion by Vice Mayor Rosario Rodriguez, second by Gouncilmember Sarah Aquino, to approve Gonsent Galendar items 3-4,6-7 and 9-10.

Motion carried with the following roll call vote:

AYES: Councilmember(s): Rodriguez, Aquino, Chalamcherla, Kozlowski, Howell NOES: Gouncilmember(s): None
ABSENT: Councilmember(s): None
ABSTAIN: Councilmember(s): None
DRAFT - Not fficial until approved by the City Council Page 18 12/13/2022 Item No.3.

Book77 Page 5
Folsom City Council
November 8,2022
CONSENT CALENDAR PULLED FOR DISCUSSION:

5. Resolution No. 10942 - A Resolution Authorizing the City Manager to Execute an Agreement with Eagle Aerial Photography lnc. dba Eagle Aerial Solutions to Meet the Requirements of Assembly Bill 1668 and Senate Bill 606 Regarding Landscape lrrigation for Residential Sites Councilmember Mike Kozlowski pulled the item to ask for clarification regarding aerial photography uses. Environmental and Water Resources Director Marcus Yasutake responded.

Motion by Councilmember Mike Kozlowski, second by Vice Mayor Rosario Rodriguez, to approve Resolution No. 10942.

Motion carried with the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Gouncilmember(s): Rodriguez, Aquino, Ghalamcherla, Kozlowski, Howell Gouncilmember(s): None
Councilmember(s): None
Gouncilmember(s): None

8. Resolution No. 10945 - A Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Dokken Engineering for the Folsom Boulevard Class I Overcrossing Feasibility Study
Mayor Kerri Howell pulled the item to comment regarding possible funding opportunities to include in the Feasibility Study. Parks and Recreation Director Lorraine Poggione responded.

Motion by Mayor Kerri Howell, second by Vice Mayor Rosario Rodriguez, to approve Resolution No.10945.

Motion carried with the following roll call vote:

AYES: Gouncilmember(s): Rodriguez, Aquino, Chalamcherla, Kozlowski, Howell NOES: Gouncilmember(s): None
ABSENT: Gouncilmember(s): None
ABSTAIN: Councilmember(s): None
1 1 . Resolution No. 10949 - A Resolution Approving a Five-year Extension to the Agreement Between the City of Folsom and the Folsom Tourism Bureau Relative to the Folsom Tourism Business lmprovement District
Vice Mayor Rosario Rodriguez pulled the item for clarification and to comment regarding the Business lmprovement District standards.

PresidenVCEO of Greater Folsom Partnership Joe Gagliardi and Director of Tourism Sally Buchanan responded.

Motion by Vice Mayor Rosario Rodriguez, second by Gouncilmember YK Chalamcherla, to approve Resolution No. {0949.

Motion carried with the following roll call vote:

DRAFT - Not fficial until approved by the City Council Page 19 12/13/2022 Item No.3.

Book77 Page 6
Folsom City Council
November 8,2022
AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmember(s):

Councilmember(s):

Gouncilmember(s):

Gouncilmember(s):

Rodriguez, Aquino, Ghalamcherla, Kozlowski, Howell
None
None
None

CONVENE JOINT MEETING
ROLL CALL:

Councilmembers/Board
Members Present:

JOINT CITY COUNCIL AGENDA

FOLSOM RANCH FINANCING AUTHORITY MEETING
Rosario Rodriguez, Vice Mayor
Sarah Aquino, Councilmember
YK Chalamcherla, Councilmember
Mike Kozlowski, Councilmember
Kerri Howell, Mayor
Councilmembers/Board
Members Absent:

None
Participating Staff: City Manager Elaine Andersen
City Attorney Steven Wang
City Clerk Christa Freemantle
CFO/F|nance Director Stacey Tamagni
PUBLIG HEARING:

12. Folsom Ranch Financing Authority City of Folsom Community Facilities District No. 20 (Russell Ranch) SpecialTax Revenue Bonds, Series 2022
i. Resolution No. 10948 - A Resolution of the City Council of the City of Folsom Authorizing the lssuance of the City of Folsom Community Facilities District No. 20 (Russell Ranch) Special Tax Bonds, Series 2022the Execution of a First Supplemental lndenture Providing therefor, Authorizing the Execution of a Local Obligation Purchase Contract, and Authorizing Necessary Actions and the Execution of other Documents in Connection therewith ii. Resolution No. 010 - Folsom Ranch FA - A Resolution of the Governing Board of the Folsom Ranch Financing Authority Authorizing the lssuance, Sale, and Delivery of not to Exceed, $15,000,000 Aggregate Principal Amount of City of Folsom Community Facilities District No. 20 (Russell Ranch) Special Tax Revenue Bonds, Series 2022; Approving the Form and Substance of a Trust Agreement, Authorizing Modifications thereof and Execution and Delivery as Modified; Approving a Preliminary Official Statement, Authorizing Changes thereto and Execution and Delivery of an Official Statement to be Derived therefrom; Approving a Local Obligation Purchase Contract and a Bond Purchase Contract and Execution and Delivery of each; and Authorizing Related Actions Necessary to lmplement the Proposed Financing
CFO/Finance Director Stacey Tamagni made a presentation, noting the correction of the resolution number in item 12(ii) to Resolution No. 010 - Folsom Ranch FA.

DRAFT - Not fficial until approved by the City Council Page 20 12/13/2022 Item No.3.

Book77 Page 7
Folsom City Council
November 8,2022
Mayor Kerri Howell opened the public hearing. Hearing no public comments, the public hearing was closed.

Motion by Vice Mayor Rosario Rodriguez, second by Councilmember Mike Kozlowski, to approve Resolution No. 10948.

Motion carried with the following roll callvote:

AYES: Councilmember(s): Rodriguez, Aquino, Ghalamcherla, Kozlowski, Howell NOES: Gouncilmember(s): None
ABSENT: Gouncilmember(s): None
ABSTAIN: Councilmember(s): None
Motion by Vice Mayor Rosario Rodriguez, second by Gouncilmember Mike Kozlowski, to approve Resolution No. 010 - Folsom Ranch FA.

Motion carried with the following roll call vote:

AYES: Councilmember(s): Rodriguez, Aquino, Ghalamcherla, Kozlowski, Howell NOES: Councilmember(s): None
ABSENT: Councilmember(s): None
ABSTAIN: Councilmember(s): None

ADJOURNMENT
There being no further business to come before the joint City Council / Folsom Ranch Financing Authority, the meeting was adjourned to the regular City Council meeting at7'.45 pm.

RECONVENE CITY COUNCIL MEETING
OLD BUSINESS:

13. Report Back on Underutilized and Vacant City-Owned Properties and Direction to Staff Parks and Recreation Director Lorraine Poggione made a presentation and responded to questions from the City Council. Library Director Thom Gruneisen provided additional clarification.

The following speakers addressed the City Council:

1. Will Kempton

2. Jim Snook
The City Council discussed options and asked questions of staff. Their direction to staff was to sell Site 0, contactWAPAto see if they are interested in purchasing Site 11, remove Site 12from the list, retain Site 3 and contact adjacent property owner to discuss purchase, contact Diamond Glen HOA and Kikkoman to see if either are interested in purchasing Sites 7 and 8-if not, retain and activate, rezone Sites 4, 5 to become part of park site and/or future trail connection to Historic District, and explore development opportunities for Sites 1, 2, 9 and 10.

DRAFT - Not fficial until approved by the City Council Page 21 12/13/2022 Item No.3.

Book77 Page 8
Folsom City Council
November 8,2022
CITY MANAGER REPORTS:

City Manager Elaine Andersen announced the upcoming Holiday Lights Contest, the ice-skating rink opening in Historic Folsom, the Palladio Tree Lighting, the Historic District Tree Lighting and that the City is accepting commission and committee applications. She spoke about the Urban Land lnstitute Expert Panel discussion regarding development for the City's Central Business District and congratulated Police Officer Mitch Bates on his retirement and thanked him for his service.

GOUNCIL COMMENTS:

Vice Mayor Rosario Rodriguez thanked all Veterans for their service and expressed excitement for the Veteran's Day Parade and the opening of the ice-skating rink. She talked about the Women's Conference and commented regarding Sacramento making the list for traffic and food studies.

Councilmember YK Chalamcherla commented regarding the Folsom Plan Area Open House, HART of Folsom's dog walking event and announced that the homeless shelter is looking for volunteers. He thanked Veteran's for their service and congratulated Officer Mitch Bates on his retirement.

Councilmember Mike Kozlowskithanked the promoters of the Rio Del Lago 100 Mile Run, expressed excitement about the ice-skating rink and congratulated the Twin Lakes Food Bank for a successful Gala.

Councilmember Sarah Aquino congratulated Officer Mitch Bates on his retirement. She gave an update regarding progress made with the issue of kids hanging out after school at the Walmart Shopping Center.

Mayor Kerri Howell reminded everyone to drive safely and to clean their gutters before it rains. She wished her colleagues good luck in the City Council election.

ADJOURNMENT
There being no further business to come before the Folsom City Council, Mayor Kerri Howell adjourned the meeting at 8:38 pm.

SUBMITTED BY
Christa Freemantle, City Clerk
ATTEST
Kerri Howell, Mayor
DRAFT - Not fficial until approved by the City Council Page 22 12/13/2022 Item No.3.
i'{.+ | ,::-; {'i;1Jl
Folsom City Council
Staff ort
MEETING DATE: r2n3/2022
AGENDA SECTION: Consent Calendar
SUBJECT: Receive and File 58-165 Annual Reports for Community Facilities Districts No. 13, No. 14, No. 2013-1, No. 16, No. 17, No. 18, No. 19, No. 20, No. 21, No. 22, and No. 23 to Comply with the Local Agency Special Tax Bond and Accountability Act F'ROM: Finance Department

MMENDA ACTI
It is recommended that the City Council receive and file 58-165 Annual Reports for Community Facilities Districts No. 13, No. 14, No. 2013-1, No. 16, No. 17, No. 18, No. 19, No. 20, No. 21, No. 22, and No. 23 to Comply with the Local Agency Special Tax Bond and Accountability Act.

BACKGROUND / ISSUE
The Local Agency Special Tax Bond and Accountability Act (the "Act"), enacted by Senate Bill 165, is codified in California Government Code Sections 50075 through 50077 and 53410 through 53412. The Act requires:
o that any local special tax measure subject to voter approval contain a statement indicating the specific single pu{pose of the special tax o that the proceeds of the special tax be applied to that purpose o the creation of an account into which the proceeds shall be deposited . an annual report containing specified information concerning the use of the proceeds.

The Act imposes similar accountability requirements with respect to any local bond measure that is subject to voter approval that would provide for the sale of bonds by a local agency.

These requirements only apply to local agencies that have imposed special taxes or issued bond measures subject to voter approval after January I,2001. 1

12/13/2022 Item No.4.

The City currently has 18 districts which have imposed special taxes or issued bond measures subject to voter approval after January 1,2001. These districts are:
a Community Facilities District No. 13 (American River Canyon North Maintenance District)
Community Facilities District No. 14 (Parkway II)
Community Facilities District No. 2013-l (Water Facilities and Supply) Community Facilities District No. 16 (The Islands at Parkshore) Improvement Area 1 Community Facilities District No. 16 (The Islands at Parkshore) Improvement Area2 Community Facilities District No. l7 (Willow Hill Pipeline) Community Facilities District No. l8 (Folsom Plan Area - Area-Wide Improvements and Services)
Community Facilities District No. 19 (Mangini Ranch)
Community Facilities District No. 20 (Russell Ranch)
Community Facilities District No. 21 (White Rock Springs Ranch) Community Facilities District No. 22 (Folsom Heights)
Community Facilities District No. 23 (Folsom Ranch) Improvement Area 1 Community Facilities District No. 23 (Folsom Ranch) Improvement Area2 Community Facilities District No. 23 (Folsom Ranch) Improvement Area 3 Community Facilities District No. 23 (Folsom Ranch) Improvement Area 4 Community Facilities District No. 23 (Folsom Ranch) Improvement Area 5 Community Facilities District No. 23 (Folsom Ranch) Improvement Area 6 Community Facilities District No. 23 (Folsom Ranch) Improvemerrt AreaT The Chief Fiscal Officer of these 18 districts hereby submits the annual reports for each of these districts.

POLICY / RULE

1. California Government Code, Section 50075.3 states the chief fiscal officer of the levying local agency shall file a report with its governing body no later than January 1, 2002 and at least once a year thereafter. The annual report shall contain both the following: (a) The amount of funds collected and expended; and (b) the status of any project required or authorized to be funded as identified in Section 50075.1(a).

2. California Government Code, Section 53411states the chief fiscal officer of the issuing local agency shall file a report with its governing body no later than January 1,2002 and at least once ayeat thereafter. The annual report shall contain both the following:
(a) The amount of funds collected and expended; and (b) the status of any project required or authorized to be funded as identified in Section 53410(a).

3. California Government Code, Section 50075.1(a) requires a statement indicating the specific purposes of the special tax.
2 Page 24
12/13/2022 Item No.4.

4. California Government Code, Section 53a10(a) requires a statement indicating the specific purposes of the bond.

ANALYSIS
Community Facilities District No. 13, American River Canyon North Maintenance District, was established July 24, 2001 primarily to fund the maintenance of landscape areas in American River Canyon North, as well as collecting for other authorized services. In fiscal year2022, the district collected $113,140 and expended $11I,876. The cashbalance atyear end was $84,543 and the status of the district is on-going.

Community Facilities District No. 14, Parkway II, was established September 25,200I to finance the acquisition and construction of certain public facilities within the district. $18,200,000 in bonds were issued May 9, 2002, and partially advance refunded July 19, 2007.

In fiscal year 2018, additional bonds were issued. The 2007 bonds were refunded on July 11, 2017,and with the final maturity for the bonds in this district remaining at September 1,2032.

In fiscal year 2022, the district had$16,424 in collections and expended $1,396 from the acquisition and construction fund, leaving a balance of $2,010,361 remaining. The status of the district is on-going.

Community Facilities District No. 2013-1, Water Facilities and Supply, was established January 14, 2014 to fund all or a portion of the water treatment and storage and distribution facilities, water supply costs, and other costs pursuant to the Water Supply and Facilities Plan and Agreement. In fiscal year2022,the district collected $2,120,466 and expended $1,985,818.

The cash balance atyear end was $998,359, and the status of the district is on-going.

Community Facilities District No. 16, The Islands at Parkshore, was established March 10, 2015 to finance the acquisition and construction of certain public facilities within the district, and to fund ongoing maintenance of the improvements within the district. In fiscal year 2022, Improvement Area I had no collections nor expenses for the project fund, leaving a remaining balance of $0. The debt service reserve account for Improvement Area I had a balance of $431,046. On July 18,2019, bonds were issued for Improvement Area2.In fiscal year2022, Improvement Area 2had $149 in collections and no expenses for the project fund, leaving a balance of $174,870 remaining. The debt service reserye account for Improvement Area2had a balance of $237,975. In fiscal year 2022, the district collected an amount of $192,068 and expended $99,070 for maintenance. The cash balanc e atyear end was $520,1 86, and the status of the district is on-going.

Community Facilities District No. 17, Willow Hill Pipeline, was established March 24,2015 to finance water facilities, including the Willow Hill Transmission Pipeline construction and rehabilitation project, within or in the vicinity of CFD No. 17. In fiscal year 2022, the district had no collections nor expenses for the project fund, leaving a balance of $0. The debt service reserve account for the district had collections of $243 in the current year with no expenditures, leaving a balance of $408,728. The status of the district is on-going.

J Page 25
12/13/2022 Item No.4.

Community Facilities District No. 18, Folsom Plan Area - Area-Wide Improvements and Services, was established December 8, 2015 to finance the Willow Hill Pipeline facilities, offsite water facilities, sanitary sewer system, aquatic center phase I and2, quarry road, water infrastructure, interchanges, selected trails and roadway widenings, and other backbone facilities to serve the Folsom Plan Area. In addition, the planned services to be financed include the maintenance of parks, trails, landscape corridors, medians and open spaces; streets, street light and safety light maintenance; and storm drainage facilities maintenance. In fiscal year 2022, the district collected $965,247 and expended $337,537. The cash balance in the maintenance account atyear end was $I,625,823, and the status of the district is on-going.

Community Facilities District No. 19, Mangini Ranch, was established January 12,2016 to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; and other expenses. Additionally, the authorized services to be funded from the levy include open space improvements, operations, and management; landscape corridor maintenance; street light, median, storm water, and community amenities maintenance; and miscellaneous costs related to any of the items described above. $28,530,000 in bonds were issued August 10,2017.In fiscal year 2020, an additional $ 14,040,000 in bonds were issued. In fiscal year 2022, the district had no collections nor expenses for the project fund, leavingabalance of $0. In fiscal year2022, the debt service reserve account had collections of $8,987, leaving abalance of 53 ,253 ,682. In fiscal year 2022, the district collected $206,077 and expended $30,357 in the maintenance account. The cash balance in the maintenance account atyear end was 5616,612, and the status of the district is on-going.

Community Facilities District No. 20, Russell Ranch, was established November 14, 2017 to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; and other expenses. In fiscal yeat 2022, the district had no collection nor expenses for the project fund, leaving a balance of $0. In fiscal year 2022,the debt service reserve account collected $362,leaving a balance of $1,022,862 in the reserve account. The status of the district is on-going.

Community Facilities District No. 21, White Rock Springs Ranch, was established February 13,2018 to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; and other expenses. On December 5, 2019, $9,695,000 in bonds were issued. On April 21, 2021, an additional $11,815,000 in bonds were issued. In fiscal year 2022, the district expended $2,988,426 from bond proceeds, leaving a balance of $0 in the project fund. The debt service reserve account collected Sl,222,leaving abalance of $1,551,233. The capitalized interest account expended $169,418, leaving a balance of $0. The status of the district is on-going.

Community Facilities District No. 22, Folsom Heights, was established November 27 ,2018 to finance public facilities improvements including transportation, water system, recycled water 4 Page 26
12/13/2022 Item No.4.
system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; and other expenses. Additionally, the authorized services to be funded from the levy include landscape corridor maintenance; open space improvements, street light maintenance; and miscellaneous costs related to any of the items described above, As of June 30, 2022the district had no collections nor expenses. The status of the district is on-going.

Community Facilities District No. 23, Folsom Ranch Improvement Area 1, was established May 26,2020to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; Special Plan Infrastructure Fee Obligation; and other expenses. Additionally, the authorized services to be funded from the levy include open space improvements; landscape coridor maintenance; street light maintenance; median and entry maintenance; neighborhood park maintenance; community amenities; storm water management; and miscellaneous costs related to any of the items described above. $12,925,000 in bonds were issued on October 30,2020. On April 21,2022, an additional $11,855,000 in bonds were issued. In fiscal year2022,the district had collections of $10,683,862 andexpended 5445,497 from bond proceeds, leaving a balance of $12,419,165 in the project fund. The debt service reserve account had a balance of $1,774,993. The capitalized interest account had collections of $179,921 and expended $255,121, leaving a balance of $179,921. In fiscal year 2022, the district collected $153,120 and expended $3,204 in the maintenance account. The cash balance at year end was $ 149,91 6, and the status of the district is on-going.

Community Facilities District No. 23, Folsom Ranch Improvement Area 2, was established May 26,2020to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; Special Plan Infrastructure Fee Obligation; and other expenses. Additionally, the authorized services to be funded from the levy include open space improvements; landscape corridor maintenance; street light maintenance; median and entry maintenance; neighborhood park maintenance; community amenities; storm water management; and miscellaneous costs related to any of the items described above. As of June 30,2022, the district had no collections nor expenses. The status of the district is on-going.

Community Facilities District No. 23, Folsom Ranch Improvement Area 3, was established May 26,2020to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; Special Plan Infrastructure Fee Obligation; and other expenses. Additionally, the authorized services to be funded from the levy include open space improvements; landscape corridor maintenance; street light maintenance; median and entry maintenance; neighborhood park maintenance; community amenities; storm water management; and miscellaneous costs related to any of the items described above. As of June 30,2022, the district had no collections nor expenses. The status of the district is on-going.
5 Page 27
12/13/2022 Item No.4.

Community Facilities District No. 23, Folsom Ranch Improvement Area 4, was established May 26,2020 to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; Special Plan Infrastructure Fee Obligation; and other expenses. Additionally, the authorized services to be funded from the levy include open space improvements; landscape corridor maintenance; street light maintenance; median and entry maintenance; neighborhood park maintenance; community amenities; storm water management; and miscellaneous costs related to any of the items described above. As of June 30,2022, the district had no collections nor expenses. The status of the district is on-going.

Community Facilities District No. 23, Folsom Ranch Improvement Area 5, was established May 26,2020to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; Special Plan Infrastructure Fee Obligation; and other expenses. Additionally, the authorized services to be funded from the levy include open space improvements; landscape corridor maintenance; street light maintenance; median and entry maintenance; neighborhood park maintenance; community amenities; storm water management; and miscellaneous costs related to any of the items described above. As of June 30,2022, the district had no collections nor expenses. The status of the district is on-going.

Community Facilities District No. 23, Folsom Ranch Improvement Area 6, was established May 26,2020to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; Special Plan Infrastructure Fee Obligation; and other expenses. Additionally, the authorized services to be funded from the levy include open space improvements; landscape corridor maintenance; street light maintenance; median and entry maintenance; neighborhood park maintenance; community amenities; storm water management; and miscellaneous costs related to any of the items described above. As of June 30,2022, the district had no collections nor expenses. The status of the district is on-going.

Community Facilities District No. 23, Folsom Ranch Improvement Area 7, was established December 14,2021 to finance public facilities improvements including transportation, water system, recycled water system, drainage system, wastewater system, park, parkway, and open space improvements; Specific Plan infrastructure fee infrastructure; Special Plan Infrastructure Fee Obligation; and other expenses. Additionally, the authorized services to be funded from the levy include open space improvements; landscape corridor maintenance; street light maintenance; median and entry maintenance; neighborhood park maintenance; community amenities; storm water management; and miscellaneous costs related to any of the items described above. As of June 30,2022, the district had no collections nor expenses. The status of the district is on-going.
6 Page 28
12/13/2022 Item No.4.

FINANCIAL IMPACT
There is no discernable financial impact on the City of Folsom.

ENVIRONMENTAL REVIEW
This action is exempt from environmental review pursuant to CEQA Guidelines $ 15061(bX3).

ATTACHMENT

1. SB-165 Annual Report for Community Facilities Districts Submitted,
tacey Tamagni
Finance Director
I
7 Page 29
12/13/2022 Item No.4.

ATTACHMENT 1

12/13/2022 Item No.4.

SENATE BILL 765
Senate Bill 165, filed with the Secretary of State on September 19, 2000, enacted the Local Agency Special Tax and Bond Accountability Act. This Act requires that any local special tax or local bond measure subject to voter approval contain a statement indicating the specific purposes of the special tax, require that the proceeds of the special tax be applied to those purposes, require the creation of an account into which the proceeds shall be deposited, and require an annual report containing specified information concerning the use of the proceeds. The Act only applies to any local special tax measure or local bond measure adopted on or after January L,2O0t in accordance with Section 50075.1 or Section 53410 of the California Government Code.

Some of the requirements of the Act are handled at the formation of the Special Tax District and others are handled through annual reports. This Section of this report intends to comply with Section 50075.3 or Section 53411 of the California Government Code that states:
"The chief fiscal officer of the issuing local agency shall file a report with its governing body no later than JanuaryL,2OO2,andatleastonceayearthereafter. Theannual reportshall containall ofthefollowing:
(a) The amount of funds collected and expended.
(b) The status of any project required or authorized to be funded as identified in subdivision (a) of Section 50075.1 or Section 534L0."
The requirements of the Act apply to the funds for the following Districts Community Facilities District No. 13, American River Canyon North Established luly 24, 2OOt
Purpose of Special Tax
Community Facilities District No. 13, American River Canyon North ("CFD") primarily funds the maintenance of landscape areas of American River Canyon North included within the boundaries of the CFD. ln addition to the maintenance costs, the CFD also provides funding for costs associated with collecting and administering the special taxes and annually administering the CFD, The special tax funds levied may pay for any authorized service. The City may also accumulate funds for authorized services.

The CFD's authorized services include the following:
1". The repair and maintenance of parkways, landscaping, open space, greenbelts, bikeways, irrigation facilities, soundwalls, street lights on arterial parkways, monuments and signs, and other appurtenance within and along public right-of-way.

2. Cost of scheduled inspections of the maintenance of landscaped areas.

3. Utility bills associated with the maintenance of landscaped areas.

4. CFD formation and annual administration costs.

5. Miscellaneous costs related to any of the items described above including planning, engineering, legal, and administration.
t

12/13/2022 Item No.4.

Fiscal Year 2021/22 Collections & Expenditures
CFD #13 Detail
June 30, 2021 Maintenance District Fund Cash Balance
Revenues:

American Riler Canyon North Direct Levy
lnterest Earned
Total Rerenues
Expenses:

Water & Utilities
Monthly Landscape Maintenance
Repairs & Replacement
Departmental Charges
Project Construction
CFD Admin
Other Expenses
Transfers Out
Total Expenses:

Change in Receiwbles/Liabilities
June 30, 2022 Maintenance Disfrict Fund Gash Balance
$
$ 83,279
112,461
679
$ 1 13,140
$ 19,477
9,762
48,810
1,495
4,621
228
22,698
$ 107,091
(4,786)
$ 84,543
06l30l202t
Balance
Amount
Collected
Expended
Amount
06l?ol2022
Balance
Service
Status
583,279 s113,140 51.rL,876 s84,543 On-going
2

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 14 (Parkway Phase ll) Established September 25, 2OOt
Purpose of Special Tax
Community Facilities District No. 14 (Parkway Phase ll) ("CFD") provided funds to finance the acquisition and construction of certain public facilities and the payment of certain fees relating to public facilities generally described as the construction of portions of Blue Ravine Road, Parkway Drive, East Natoma Street and the Oak Avenue Parkway/Blue Ravine Road lntersection, together with street lights, soundwalls and landscaping and hardscape improvements, the construction of drainage improvements within Humbug/Willow Creek Parkway, improvements to the existing sewer lift station at Willow Creek Parkway and related force mains and the construction of fire facilities and parks within the CFD.

Fiscal Year 202U22 Collectio.ns & Expenditures
Series 2017 Special Tax Refunding Bonds
Bonds lssued July LI,2OI7
s14,640,000
CFD #14 Detail
June 30, 2021 Acquisition & Gonstruction Fund Cash Balance: $ 1,995,333 Revenues:

Proceeds from Series 2017 Refunding Bonds
lnterest Eamed
Transfers ln
16,424
Total Rewnues $ 16,424
Expenses:

Construction
Transfers Out
$
$
Total Expenses:

Change in ReceiwblesiLiabilities
June 30, 2022 Acquisition & Gonstruction Fund Cash Balance 3 $
(1,3e6)
$ 2,010,361
Fund
lnitial
Deposit
Prior Years
Additions /
lnterest
Prior Years
Expenses
06l30l202L
Balance
Current Year
Additions /
lnterest
Current Year
Expenses
06l30l2022
Balance
Refunding
Escrow
Deposit
its,240,76s So 5\5,240,764 So so So so
Project Fund 1,790,000 2,003,382 8,049 1,995,333 16,424 1,396 2,010,36t Cost of
lssua nce
88,992 88,992 0 0 0 0 0
Bond
Proceeds
389 389 0 0 0 0 0

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 2013-1 (Water Facilities and Supply) Established January L4, 2OL4
Purpose of Special Tax
Water Treatment, Storage and Distribution Facilities
Generally, all work and improvements to design, construct, install and upgrade the public water treatment, storage and distribution facilities described below, all to be located on public property (whether the dedicated road right-of-way, dedicated easements, or publicly-owned land), including but not limited to mobilization, clearing, grubbing, tree removal, protective fencing and erosion control, dewatering, lime treatment, trenching, and related appurtenant work and facilities, together with the costs and expense of engineering design, plan review, construction-related surety bonds or like security instruments, construction staking and management, inspection, permitting costs, and any like fees and costs incidental to such construction and installation for the following items:
o Water Systems Optimization Review Program costs including:
o Costs for engineering, tests and studies, legal and other professional services and project administration
o Willow Hill pipeline lining improvement costs
e Water treatment, pumping and conveyance facilities required to treat, pump and convey water from the City's water treatment plant to the Folsom Plan Area Specific Plan including:
o Water treatment Plant uPgrades
o Pump station, booster pumps and related appurtenances o Additional water conveyance facilities and connections Water Supplv Costs
Annual water supply costs to the City pursuant to the Water Supply and Facilities Plan and Agreement between the City of Folsom and Certain Landowners in the Folsom Plan Area recorded on January 24, 20L3.

Other Costs
ln addition to the above facilities, other incidental expenses as authorized by the Mello-Roos Community Facilities Act of 1982, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation and environmental remediation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction management; costs (including the costs of legal services) associated with the formation of the distric! issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the distric! and any other expenses incidental to the formation and implementation of the district and to the construction, completion, inspection and acquisition of the authorized facilities.

Fiscal Year 2021122 Collections & Expenditures
0613012021
Balance
Amount
Collected
Expended
Amount
06l30l2022
Balance
Project
Status
S863,711 52,120,466 S1,985,818 S998,3ss On-going
4

12/13/2022 Item No.4.

CFD #2013-1 Detail
June 30,2021 Fund Cash Balance:

Revenues:

CFD 2013-1 Water Facilities & Supply Direct Levy
Prepayment
lnterest Earned
Total Rerenues:

Expenses:

Water System Optimization Repayment (8 of 10)
Water Supply
CFD Admin
Transfers Out
Total Expenses
Change in Receiwbles/Liabilities
June 30, 2O22Fund Cash Balance:
$ sos,zt t
$ 2,041,140
64,737
14,589
$ 2,120,466
$ 179,813
1,715,254
19,'135
30,770
$ 1,944,972
(40,846)
$ 9s8,359
5

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 16 (The lslands at Parkshore) lmprovement Area No. 1 and lmprovement Area No. 2
Established March tO, 2Ot5
lmprovement Area No. 1 Bonds lssued March 15, 2018
lmprovement Area No. 2 Bonds lssued July 18, 2019
Purpose of Special Tax
Facilities
The planned public facilities for Community Facilities District No. 16 (The lslands at Parkshore) ("CFD") include the following: construction of sanitary sewers (including gravity sewers, manholes and appurtenances), storm drains (including inlets, outlets, channels, structures, junctions, manholes and catch basins), water facilities (including distribution mains and appurtenances), power, telephone and gas utilities, street improvements (including curbs, gutters, sidewalks, landscaping and striping, traffic signals and street lights), bridge improvements, park improvements, landscaping and slope planting, all within or in the vicinity of the CFD. The public facilities shall include all related clearing and grubbing, grading and appurtenances, and any removal or temporary signage or markings related thereto.

All street and bridge improvements include widening, paving and/or re-paving, striping, and/or re- striping, pedestrian sidewalks or other related improvements or appurtenances, and utilities are located within the public right of way.

All facilities and related costs eligible to be funded include all City development impact fees, sewer connection fees, water connection fees, drainage fees, traffic mitigation fees, park fees, and other City fees related to facilities.

All public facilities shall include attributed costs of engineering, design, planning, construction staking, materials testing and coordination of the public facilities. The public facilities should be constructed pursuant to plans and specifications approved by the City (or other governmental entity that will own and operate the same).

The foregoing description of the types of facilities eligible to be financed is general in nature and includes any appurtenant work and incidental expenses relating to the facilities. The final nature and location of the facilities will be determined upon the preparation of final plans and specifications for such facilities.

Services
It is intended thatthe CFD will be eligible to fund allor a portion of the costs of construction, operation, maintenance, repair, and servicing of parks, landscaping and irrigation improvements, street and landscape lighting, fencing and/or walls, sidewalks, trails, pathways, water quality/drainage basins, wetlands, and appurtenant facilities within or adjacent to the CFD.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements and for the future provision of services. lt is expected that the services will be provided by the City, either with 6

12/13/2022 Item No.4.
its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the City related to the CFD.

Fiscal Year 2021l22 Collections & Expenditures
lmprovement Area 1 Facilities
Fund
lnitial
Deposit
Prior Years
Additions /
lnterest
Prior Years
Expenses
06l30l2O2L
Balance
Current Year
Additions /
lnterest
Current Year
Expenses
05l30l2022
Balance
Project
Fund 54,932,77s 54,932,775 54,932,77s so so so so
Cost of
lssua nce
333,096 333,095 333,096 0 0 0 0
Reserve
Fund
430,680 430,580 0 430,680 366 0 437,046
lmprovement Area 2 Facilities
CFD #16 lA2 Fund Detail
June 30, 2021 Acquisition and Gonstruction Fund Cash Balance: $ 174,721 Revenues:

Proceeds from Series 2019 Bonds
lnterest Earned 149
Total Relenues: $ t+s
Expenses:

Progress Payment #1 to Lewis Land Dewlopers, LLC
Total Expenses:

Change in Receiwbles/Liabil ities
June 30, 2022 Acquisition and Cons{ruction Fund Gash Balance $
$
$
$
7 Fund
lnitial
Deposit
Prior Years
Additions /
lnterest
Prior Years
Expenses
06l30l2O2t
Balance
Current Year
Additions /
lnterest
Current Year
Expenses
0613012022
Balance
Project
Fund s2,798,453 52,799,4s9 52,623,738 5774,727 s149 so 5174,870 Cost of
lssuance
257,582 0 0 0 0 0 0
Reserve
Fund
237,773 947 0 238,720 0 745 237,975
$ 174,870

12/13/2022 Item No.4.

Services
06l30l2O2t
Balance
Amount
Collected
Expended
Amount
06l30l2022
Balance
Project
Status
s427,788 s192,068 sss,oTo ss20,186 On-going
CFD #16 Maintenance Fund Detail
June 30, 2021 Maintenance District Fund Cash Balance:

Revenues:

CFD #16 (lAl) Seruices Direct Levy
CFD #16 (lA2) Services Direct Lei4y
lnterest Earned
Total Rerenues
Expenses:

Water & Utilities
Monthly Landscape Maintenance
Repairs & Replacement
Departmental Charges
Project Construction
CFD Admin
Other Expenses
Transfers Out
Total Expenses:

Change in Receilables/Liabilities
June 30, 2022Malntenance Dis{rict Fund Cash Balance:
$
$ 427,188
$ go,gsz
98,064
3,647
$ 192,068
8,597
72,101
4,502
15,359
$ 100,559
1,488
$ 520,186
8

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 17 (Willow Hill Pipeline) Established March 24, z0ts
Purpose of Special Tax
The planned public facilities for Community Facilities District No. 17 (Willow Hill Pipeline) ("CFD") include the following: water facilities (including the Willow Hill Transmission Pipeline construction and rehabilitation project, and all ancillary work necessary or appropriate related thereto), all within or in the vicinity of the CFD. The public facilities shall include all related clearing and grubbing, grading and appurtenances, and any removal or temporary signage or markings related thereto, CFD bond proceeds may not be used to pay, or reimburse previously-paid, development related fees, including, but not limited to, development impact fees, City community services fee, development processing fees, school fees, sewer connection fees, water connection fees, drainage fees, traffic mitigation fees, and other City fees related to facilities.

All public facilities shall include attributed costs of engineering, design, planning, construction staking, materials testing and coordination of the public facilities. The public facilities should be constructed pursuant to plans and specifications approved by the City (or other governmental entity that will own and operate the same).

The foregoing description of the types of facilities eligible to be financed is general in nature and includes any appurtenant work and incidental expenses relating to the facilities. The final nature and location of the facilities will be determined upon the preparation of final plans and specifications for such facilities.

Fiscal Year 2021122 Collections & Expenditures
Fund
lnitial
Deposit
Prior Years
Additions /
lnterest
Prior Years
Expenses
06l30l2O2L
Balance
Current Year
Additions /
lnterest
Current
Year
Expenses
0613012022
Balance
Acquisition and
Construction Fund 55,700,000 S5,7oo,ooo ss,700,000 So 5o $o So Reserve Account 408,381 4r3,823 5,338 408,485 243 0 408,728 Underwriter's
Discount
96,254 96,254 96,254 0 0 0 0
Cost of lssuance 327,r95 346,289 308,132 0 0 0 0
9

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 18
(Folsom Plan Area - Area-Wide lmprovements and Services) Established December 8, 2015
Purpose of Special Tax
Facilities
The planned public facilities for Community Facilities District No. L8 (Folsom Plan Area - Area-Wide lmprovements and Services) ("CFD") include the following:

Willow Hill Pipeline Facilities - These facilities consist of water facilities (including the Willow Hill Transmission Pipeline construction and rehabilitation project, and all ancillary work necessary or appropriate related thereto), all within or in the vicinity of the CFD. The improvements shall include all related clearing and grubbing, grading and appurtenances, and any removal or temporary signage or markings related thereto.

Off-site Water Facilities - These facilities consist of existing and new facilities such as a water treatment plant, a pump station and expansion thereof, transmission pipelines, reservoirs, and the distribution system to serve the Folsom Plan Area.

Sanitary Sewer System - These facilities include a series of transmission pipelines, pump stations, and force mains, to serve the Folsom Plan Area.

Aquatic Center Phase 1 - These facilities include a competitive swimming pool, a recreation activity pool, and related support pool-related buildings and structures, such as maintenance and locker room facilities, which will serve the Folsom Plan Area.

Quarry Road - These facilities include the special road design along Prairie City Road from U.S. Highway 50 to White Rock Road or alternative route to accommodate heavy truck traffic to and from potential future aggregate quarry sites south of the Folsom Plan Area as identified in the City's Truck Management Plan approved by the City Councilon December 6,20t1. via Resolution 8933.

Water lnfrastructure - These facilities include the development of water pipelines, booster pump stations, pressure regulating stations, water treatment plant, water reservoirs, land costs, off-site capacity building, and systems optimization efforts throughout the CFD' Aquatic Center Phase 2 - These facilities include a community center, gymnasium, multi-purpose classrooms, a senior center, teen activity rooms which will serve the Folsom Plan Area.

Selected Trails - These facilities consist of a portion of the 30 miles of trails proposed to be built in the Folsom Plan Area. The comprehensive bike system consists of Class I paths and Class ll bike lanes connecting residential neighborhoods with schools, parks, and other major destinations. The plan costs include trails, intersection protection, trail bridges, undercrossings, and design fees. lnterchanges - These facilities include the modifications to existing interchanges and the construction of new Highway 50 interchange improvements including the acquisition of land.

Selected Roadway Widenings - These facilities include the necessary infrastructure improvements to widen the Oak Avenue, Empire Ranch Road, and Prairie City Road from two to four lanes. 10

12/13/2022 Item No.4.

Other Backbone Facilities - These consist of additional backbone public facilities needed to serve the Folsom Plan Area. The additional backbone public facilities include parks, transit services, fire facilities and equipment, police facilities and equipment, municipal service center, corporation yard, solid waste, branch library, and transportation.

All facilities shall include attributed costs of engineering, design, planning, construction staking, materials testing and coordination of the facilities. The facilities should be constructed pursuant to plans and specifications approved by the City (or other governmental entity that will own and operate the same).

The foregoing description of the types of facilities eligible to be financed is general in nature and includes any appurtenant work and incidental expenses relating to the facilities, The final nature and location of the facilities will be determined upon the preparation of final plans and specifications for such facilities.

Services
The planned services to be financed by the CFD include the following: park, trail, landscape corridor, median, and open space maintenance; street, street light and safety light maintenance; and storm drainage facilities maintenance.

The CFD annual maintenance functions and costs generally will include the installation, maintenance and servicing of turf, ground cover, shrubs and trees, irrigation systems, drainage facilities and drainage systems, street lighting, fencing, soundwalls, sidewalks, monuments, statuary, fountains, water quality ponds, park facilities, open space maintenance including but not limited to maintaining the open space areas located adjacent to avoided or created habitat mitigation areas and other buffer areas between the open space and vertical development, bike trails, walkways, drainage swales and other ornamental structures and facilities, entry signage, street pavers, art work, and monuments and all necessary appurtenances, and labor, materials, supplies, utilities (including water and electricity) and equipment, as applicable, for property owned or maintained by the City. Annual maintenance costs include an allowance for long-term repair and replacement of improvements.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services andlor equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of the personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the City related to the CFD.

FiscalYear 2O2Ll22 ections & Exoenditures
06l30l2O2t
Balance
Amount
Collected
Expended
Amount
05l30l2022
Balance
Project
Status
s998,113 s965,247 $337,537 51,62s,823 On-going

1.r

12/13/2022 Item No.4.

CFD #18 Detail
June 30, 2021 Maintenance District Fund Cash Balance
Revenues:

Area-Wide Maintenance Direct Lely
Reimbursements
lnterest Earned
Total Rerenues:

Expenses:

Water & Utilities
Monthly Landscape Maintenance
Repairs & Replacement
Departmental Charges
Project Construction
CFD Admin
Other Expenses
Transfers Out
Total Expenses:

Change in Receiwbles/Liabilities
June 30, 2022Maintenance District Fund Cash Balance
$
$
$ 998,113
956,863
8,384
$ 965,247
$ 133,688
22,327
177,136
32,390
117
2,344
$ soa,oos
30,466
$ 1,625,823
12

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 19 (Mangini Ranch)
Established January L2, 2OLG
SpecialTax Revenue Bonds, Series 2017lssued August 23,20L7 Special Tax Revenue Bonds, Series 2019 lssued August 7,2019 Purpose of Special Tax
Facilities
The public facilities for Community Facilities District No. 19 (Mangini Ranch) ("CFD") include the following:

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project managemenU bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed above also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
r Scott Road.
. Easton Valley Parkway-from Scott Road to Placerville Road. r Street "A"-from Scott Road to Placerville Road.
o Street "B"-from Scott Road to White Rock Road.
o White Rock Road-at selected intersections.
r Other public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities.

Water System lmprovements: Authorized facilities include any and all water facilities designed to meet the needs of development within the CFD. These facilities include, but may not be limited to: water storage, treatment and distribution facilities including waterlines and appurtenances, gate valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Recycled Water System lmprovements: Authorized facilities include any and all recycled water system facilities designed to meet the needs of development within the CFD. These facilities include, but may not be limited to: treatment and distribution facilities including pipelines and appurtenances, gate valves, flow meters, booster pump pressurization system, and other improvements related thereto - such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.
13

12/13/2022 Item No.4.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls and water quality measures, detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates, and fencing; and striping and signage and other improvements related thereto.

Wastewater System lmprovements: Authorized facilities include any and all wastewater facilities designed to meet the needs of development within the CFD. These facilities include, but may not be limited to pipelines and all appurtenances thereto; manholes; tie-in to existing main line; force mains; lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.

Park, Parkway and Open Space lmprovements: Authorized facilities include any and all improvements to parks, parkways and open space required for development within the CFD. These facilities include, but may not be limited to: grading, turf, shrubs and trees, landscaping irrigation, site lighting, drainage, sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges, storm drain crossings, wetland mitigation, hawk mitigation for authorized facilities herein, access gates and fencing and related open space improvements. Authorized facilities include acquisition of any and all parkland as well as open space/bike trail/public access easements required for development within the CFD.

Specific Plan lnfrastructure Fee lnfrastructure: Authorized facilities include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,2015, including any future amendments thereto.

Other Expenses: ln addition to the above facilities, other incidentalexpenses as authorized bythe Mello- Roos Community Facilities Act of 1982, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction managemenU costs (including the costs of legal services) associated with the formation of the Mello-Roos CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities.

Services
The authorized services to be funded from the levy and collection of annual special taxes include those set forth below in addition to the costs associated with collecting and administering the special taxes and annual administering the CFD. The CFD will be eligible to fund all or a portion of the costs of reconstruction and/or rehabilitation, operation, maintenance, repair and replacement, and servicing of the following items not otherwise subject to funding from the City of Folsom Community Facilities District No. 18 (Folsom Plan Area - Area-Wide lmprovements and Services):

Open Space improvements, operations and management, monitoring, maintenance (including general maintenance, signage, City owned fence maintenance, trash and debris collection, and bike trails and their appurtenances [drainage culverts or pipes from adjacent subdivisions] within open space), creation and maintenance of fire breaks, permits, vandalism/graffiti, flood conveyance (vegetation/tree T4

12/13/2022 Item No.4.
removals), beaver dam removals, outfall/drainage swale maintenance, erosion control/bank stabilization, native planting/replanting, pre and post emergent, maintenance activities as required by a 404 permit, and open space overarching maintenance & management plan and repair and replacement of facilities within open space areas in the project area.

The maintenance of on-site landscape corridors and paseos designed to serve land uses within the CFD, including general maintenance, masonry walls, accent lighting, water and utility costs.

The maintenance of street lights, including any utility costs related thereto The maintenance of medians, entries, and entry monumentation Community amenities, such as a community clubhouse,
Storm water management, water quality structural controls, including drainage swales constructed between storm drain facilities and receiving waters.

Miscellaneous costs related to any of the items described above including planning, engineering, GlS, legal, and city and county administration costs.

The levy of special taxes to accumulate sinking funds for anticipated future repairs, reconstruction or replacement costs of landscape corridors, irrigation facilities, medians, entries and entry monumentation, lighting, neighborhood parks, storm water management and other facilities maintained by the CFD as determined by the administrator.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, rehabilitating, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements and for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof.

Fiscal Year 2021122 Collections & Expenditures
Facilities
Fund
Initial
Deposit
Prior Years
Additions /
lnterest
Prior Years
Expenses
06l30l202L
Balance
Current Year
Additions /
lnterest
Current Year
Expenses
0613012022
Balance
Project
Fund s41,0s0,500 541,,072,408 s4r,072,408 5o So so So
Underwriter's
Discount
408,799 408,799 408,799 0 0 0 0
Cost of
lssua nce
685,000 685,000 685,000 0 0 0 0
Reserve
Fund
3,180,625 3,288,370 43,675 3,244,695 8,987 0 3,253,682
Capitalized
I nterest
1,487,509 1,487,509 I,487,509 0 0 0 0
15

12/13/2022 Item No.4.

Services
06l30l2O2L
Balance
Amount
Collected
Expended
Amount
06l30l2022
Balance
Project
Status
s440,892 5206,Q77 Sgo,gsz 5616,672 On-going
CFD #19 Detail
June 30, 2021 Maintenance District Fund Gash Balance
Revenues:

Mangini Ranch Maintenance Direct Levy
Reimbursements
lnterest Earned
Total Rercnues:

Expenses:

Water & Utilities
Monthly LandscaPe Maintenance
Repairs & Replacement
Departmental Charges
Project Construction
CFD Admin
Other Expenses
Transfers Out
Total Expenses:

Change in Receilables/Liabilities
June 30, 2O22Maintenance District Fund Cash Balance:
$ 440,892
$ 201,958
4,119
$ 206,077
$ 10,888
16,572
25 $ za,soz
(2,050)
$ oto,otz
822
16

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 20 (Russell Ranch)
Established November 14, 2Ot7
Bonds lssued June 5, 2018
Purpose of Special Tax
The public facilities for Community Facilities District No. 20 (Russell Ranch) ('CFD") include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,20!5, including any future amendments thereto. These facilities, include, but are not limited to:
r Zone 4/5 Booster Pump Station;
r Zone 5 Water Tank and Zone 6 Booster Pump Station;
r Highway 50 Water Transmission Line;
r Alder Creek Parkway lmprovements; and
. Grand Prairie lmprovements.

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project management; bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed above also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
o Placerville Road-from Highway 50 to White Rock Road.
r Alder Creek Parkway-from Scott Road to the Empire Ranch Road. o Grand Prairie Road-from Alder Creek Parkway to Placerville Road. r Scott Road-from Alder Creek Parkway to Street "A"'
r Empire Ranch Road-from property line to White Rock Road. r Other public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities.

Potable and Non-Potable Water System lmprovements: Authorized facilities include any and all on- and off-site backbone water and recycled (or non-potable water facilities) designed to meet the needs of development within the CFD. These facilities include, but are not limited to, potable and non-potable mains, valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading, and paving; services, and appurtenances; wells; water treatment, distribution, and storage facilities; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates and fencing; and striping and signage.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls, and water quality L7

12/13/2022 Item No.4.
measures; detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates and fencing; and striping and signage and other improvements related thereto.

Wastewater System lmprovements: Authorized facilities include all wastewater facilities designed to meet the needs of development within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main line; force mains; lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements. park, Parkway, Open Space and Preserve lmprovements: Authorized facilities include any and all improvements to parks, parkways, and open space required for development within the CFD. These facilities include, but may not be limited to grading; turf, shrubs and trees; landscaping irrigation; site lighting; drainage; sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges; public art; active and passive park and open space improvements (including respites and overlooks); related monumentation and signage; storm drain crossings; environmental mitigation for wetlands, hawk, and other species for infrastructure under the Specific Plan lnfrastructure Fee Program and authorized facilities herein; access gates and fencing; and related park, open space and preserve improvements.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Act, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction management; costs (including the costs of legal services) associated with the formation of the Distric! issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities.

FiscalYear 202U22 Collections & Expenditures
Fund
lnitial
Deposit
Prior Years
Additions /
lnterest
Prior Years
Expenses
06l30l2O2L
Balance
Current Year
Additions /
lnterest
Current Year
Expenses
06l30l2022
Balance
Project
Fund s12,ooo,ooo s72,0L9,37t 5t2,0t9,37t 5o 5o so 5o
Underwriter's
Discount
135,864 135,864 135,864 0 0 0 0
Cost of
lssua nce
318,236 318,236 318,236 0 0 0 0
Reserve
Fund

1.,022,500 1,022,812 312 'J.,022,500 362 0 t,o22,862
Capitalized
I nterest
804,968 804,968 804,968 0 0 0 0
18

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 21 (White Rock Springs Ranch) Established FebruarY 13, 2018
SpecialTax Bonds, Series 2019 lssued December 5,2019
SpecialTax Bonds, Series 2021 lssued April8,2021
Purpose of Special Tax
The public facilities for Community Facilities District No. 2L (White Rock Springs Ranch) ("CFD") include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8, 2015, including any future amendments thereto. These facilities, include, but are not limited to:
r Zone 4/5 Booster Pump Station;
r Zone 5 Water Tank and Zone 6 Booster Pump Station;
. Highway 50 Water Transmission Line;
r Street "A" lmprovements;
r Alder Creek Parkway lmprovements; and
r Grand Prairie Road lmprovements.

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project managemenU bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed herein also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
o Placerville Road-from Highway 50 to White Rock Road.
r Grand Prairie Road-from Alder Creek Parkway to Placerville Road. r Scott Road-from Alder Creek Parkway to Street "A"'
o Street "A" -from Placerville Road to Empire Ranch Road. r Sycamore Creek Crossing,
r Rock Springs Ranch Road.
o Other public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities.

Potable and Non-Potable Water System lmprovements: Authorized facilities include any and all on- and off-site backbone water and recycled (or non-potable water facilities) designed to meet the needs of development within the CFD. These facilities include, but are not limited to, potable and non-potable mains, valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading, and paving; services, and appurtenances; wells; water treatment, distribution, and storage facilities; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates and fencing; and striping and signage.
19

12/13/2022 Item No.4.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development within the CFD, These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls, and water quality measures; detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates and fencing; and striping and signage and other improvements related thereto.

Wastewater System lmprovements: Authorized facilities include all wastewater facilities designed to meet the needs of development within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main lines; force mains; lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.
park, Parkway, Open Space and Preserve lmprovements: Authorized facilities include any and all improvements to parks, parkways, and open space required for development within the CFD. These facilities include, but may not be limited to grading; turf, shrubs and trees; landscaping irrigation; site lighting; drainage; sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges; public art; active and passive park and open space improvements (including respites and overlooks); related monumentation and signage; storm drain crossings; environmental mitigation for wetlands, hawk, and other species for infrastructure under the Specific Plan lnfrastructure Fee Program and authorized facilities herein; access gates and fencing; and related park, open space and preserve improvements,
Payment of Specific Plan lnfrastructure Fee Program ("SPlF") Obligation: Authorized facilities include payment of the following SPIF obligations for all development that would be subject to SPIF obligations within the entire CFD:
r SPIF lnfrastructure Fee (including the SPIF Set-Aside component); r SPIF Public Facilities Land Equalization Fee Component; o SPIF Parkland Equalization Fee Component; and
r SPIF Administrative Fee.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Act, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction management; costs (including the costs of legal services) associated with the formation of the CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities.
20

12/13/2022 Item No.4.

Fiscal Year 2021122 Collections & Expenditures
CFD #21Fund Detail
June 30, 2021 Acquisition and Gonsfruction Fund Caslr Balance: $ 2,979,962 Revenues:

Proceeds from Series 2019 Bonds
Proceeds ftom Series 2021 Bonds
lnterest Earned
Total Rerenues:
b<penses:

Progress Payment #7 Paulson Re Master Fund ll LLC-PSNF
Progress Payment #8 Paulson Re Master Fund ll LLC-PSNF
Progress Payment #9 Paulson Re Master Fund ll LLC-PSNF
Total Expenses:

Change in Receiwblesiliabilities
June 30, 2022 Acquisition and Consfruction Fund Cash Balance:
$
8,355
108
$ 8,463
$ 1,807,454
1 , 1 36,052
44,920
$ 2,988,426
(0)$
Fund
lnitial
Deposit
Prior Years
Additions /
lnterest
Prior Years
Expenses
06l30l2O2L
Balance
Current Year
Additions /
lnterest
Current Year
Expenses
06l30l2022
Balance
Project
Fund 52!,106,647 521,202,0ro 5r8,222,048 52,s79,962 5s,+es 52,988,426 So Underwriter's
Discount
230,285 230,285 230,285 0 0 0 0
Cost of
lssuance
650,000 650,000 650,000 0 0 0 0
Reserve
Fund
r-,550,000 1,550,011 0 1,550,011 r,222 0 7,55L,233
Capitalized
I nterest 50s,s60 505,660 336,242 169,4r8 0 169,4r8 0
21

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 22 (Folsom Heights)
Established November 27, 20Lg
Purpose of Special Tax
Facilities
The public facilities for Community Facilities District No. 22 (Folsom Heights) ('CFD") include the following:

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project management; bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed herein also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
r Summit Street
o Prima Drive
o Empire Ranch Road
r Alder Creek Parkway
r Folsom Heights Drive
o Other public roadway improvements designed to meet the needs of development of property within the CFD, including internal subdivision streets and related underground utilities.

Water System lmprovements: Authorized facilities include any and all water facilities, including those expected to be owned or managed by the City and/or the El Dorado lrrigation District, designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to:
water storage, treatment and distribution facilities including waterlines and appurtenances, gate valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading and paving; curbs and gutters; booster pump stations and power; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage'
Recycled Water System lmprovements: Authorized facilities include any and all recycled water system facilities, including those expected to be owned or managed by the City and/or the El Dorado lrrigation District, designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: treatment and distribution facilities including pipelines and appurtenances, gate valves, flow meters, booster pump pressurization system, and other improvements related thereto - such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage'
22

12/13/2022 Item No.4.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls and water quality measures, detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates, and fencing; and striping and signage and other improvements related thereto.

Wastewater System lmprovements: Authorized facilities include any and all wastewater facilities, including those expected to be owned or managed by the City and/or the El Dorado lrrigation District, designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main lines; force mains; lift stations; upgrades to existing lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.

Park, Parkway and Open Space lmprovements: Authorized facilities include any and all improvements to parks, parkways and open space required for development of property within the CFD. These facilities include, but may not be limited to: grading, turf, shrubs and trees, landscaping irrigation, site lighting, drainage, sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges, storm drain crossings, wetland mitigation, hawk mitigation for authorized facilities herein, access gates and fencing and related open space improvements. Authorized facilities include acquisition of any and all parkland as well as open space/bike trail/public access easements required for development of property within the CFD.

Specific Plan lnfrastructure Fee lnfrastructure: Authorized facilities include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,20t5, including any future amendments thereto.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Act, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction management; costs (including the costs of legal services) associated with the formation of the CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities.

Services
The services to be financed by the CFD include the following:
r Landscape corridor and enhanced open space maintenance; and o Street light maintenance.

Annual maintenance functions and costs generally will include the installation, maintenance and servicing of ground cover, shrubs and trees, irrigation systems, street lighting, fencing, sound walls, sidewalks, monuments, enhanced open space maintenance including but not limited to maintaining the enhanced open space areas located adjacent to avoided or created habitat mitigation areas and other buffer areas between the enhanced open space and vertical development, bike trails, walkways, entry signage, street pavers, and labor, materials, supplies, utilities (including water and electricity) and 23

12/13/2022 Item No.4.
equipment, as applicable, for property owned or maintained by the City. Annual maintenance costs include an allowance for long-term repair and replacement of improvements.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of the personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the City related to the CFD.

Fiscal Year 2021l22 Collections & Expenditures
Facilities
Services
06l30l2O2L
Balance
Amount
Collected
Expended
Amount
06l30l2022
Balance
Project
Status
So So so So On-going
0613012021.

Balance
Amount
Collected
Expended
Amount
0613012022
Balance
Project
Status
So 5o So So On-going
24

12/13/2022 Item No.4.
€ity of Folsom
Community Facilities District No. 23 {Folsom Ranch)
lmprovement Area 1
Established May 25, 2O2O
Speciaf Tax Bonds, Series 2020lssued October 30,2020
Special Tax Bonds, Series 2021 lssued April 27, 2022
Purpose of Special Tax
Facilities
The public facilities for Community Facilities District No. 23 (Folsom Ranch) (CFD"\ include the following:

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project managemenU bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete andlor pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto' Eligible improvements for the roads listed herein also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
r All public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities.

Water System lmprovements: Authorized facilities include any and all water facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to:
water storage, treatment and distribution facilities including waterlines and appurtenances, gate valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading and paving; curbs and gutters; booster pump stations and power; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Recycled Water System lmprovements: Authorized facilities include any and all recycled water system facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: treatment and distribution facilities including pipelines and appurtenances, gate valves, flow meters, booster pump pressurization system, and other improvements related thereto - such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls and 25

12/13/2022 Item No.4.
water quality measures, detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates, and fencing; and striping and signage and other improvements related thereto.

Wastewater System lmprovements: Authorized facilities include any and all wastewater facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main lines; force mains; lift stations; upgrades to existing lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.

Park, Parkway and Open Space lmprovements: Authorized facilities include any and all improvements to parks, parkways and open space required for development of property within the CFD, These facilities include, but may not be limited to: grading, turf, shrubs and trees, landscaping irrigation, site lighting, drainage, sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges, storm drain crossings, wetland mitigation, hawk mitigation for authorized facilities herein, access gates and fencing and related open space improvements. Authorized facilities include acquisition of any and all parkland as well as open space/bike trail/public access easements required for development of property within the CFD.

Specific Plan lnfrastructure Fee lnfrastructure: Authorized facilities include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,2015, including any future amendments thereto.

Specific Plan lnfrastructure Fee Obligation: Subject to the provisions of the Act, authorized facilities include payment of the following SPIF obligations for all development that would be subject to SPIF obligations within the entire CFD:

SPIF lnfrastructure Fee (including the SPIF Set-Aside component) SPIF Public Facilities Land Equalization Fee Component
SPIF Parkland Equalization Fee Component
SPI F Administrative Fee.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Mello-Roos Community Facilities Act of 1982, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction managemenU costs (including the costs of legal services) associated with the formation of the Mello-Roos CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities.

Services
The services to be financed by the CFD include the following:
. Open Space improvements, operations and management, monitoring, maintenance (including general maintenance, signage, City owned fence maintenance, trash and debris collection, and bike trails and their appurtenances [drainage culverts or pipes from adjacent subdivisions] within open space), creation and maintenance of fire breaks, Permits, Vandalism/Graffiti, Flood Conveyance (Vegetation/tree removals), Beaver dam removals, Outfall/drainage swale a
a
a
a
26

12/13/2022 Item No.4.
maintenance, Erosion control/bank stabilization, Native planting/replanting, Pre and post emergent, maintenance activities as required by a 404 permit and Operations and Management Plan-Conservation and Passive Recreation Open Space, dated June 9, 2OI7, and repair and replacement of facilities within open space areas in the Project Area. r The maintenance of on-site landscape corridors and paseos designed to serve land uses within the CFD, including general maintenance, masonry walls, accent lighting, water and utility costs. o The maintenance of streetlights, including any utility costs related thereto. o The maintenance of medians, entries, and entry monumentation. . Neighborhood park maintenance, and repair and replacement. r Community amenities, such as a community clubhouse.
r Storm water management, water quality structural controls, including drainage swales constructed between storm drain facilities and receiving waters. o Miscellaneous costs related to any of the items described above including planning, engineering, GlS, legal, and city and county administration costs,
o The levy of special taxes to accumulate sinking funds for anticipated future repairs or replacement costs of landscape corridors, irrigation facilities, medians, entries and entry monumentation, lighting, neighborhood parks, storm water management and other facilities maintained by the CFD as determined by the Administrator.

Annual maintenance functions and costs generally will include the installation, maintenance and servicing of ground cover, shrubs and trees, irrigation systems, street lighting, fencing, sound walls, sidewalks, monuments, enhanced open space maintenance including but not limited to maintaining the enhanced open space areas located adjacent to avoided or created habitat mitigation areas and other buffer areas between the enhanced open space and vertical development, bike trails, walkways, entry signage, street pavers, and labor, materials, supplies, utilities (including water and electricity) and equipment, as applicable, for property owned or maintained by the City. Annual maintenance costs include an allowance for long-term repair and replacement of improvements.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of the personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the city related to the CFD.
27

12/13/2022 Item No.4.

Fiscal Year 2021l22 Collections & Expenditures
Facilities
Fund
lnitial
Deposit
Prior Years
Additions /
lnterest
Prior Years
Expenses
06l30l2O2L
Balance
Current Year
Additions /
lnterest
Current Year
Expenses
06l30l2022
Balance
Project
Fund $22,554,233 S11,88s,1s3 59,7O4,352 52,180,800 Sro,eae,soz s44s,497 5r2,4r9,165 Underwriter's
Discount
279,649 r47,821. L47,82t 0 131,828 131,828 0
Cost of
lssuance
510,000 260,000 260,000 0 250,000 250,000 0
Reserve
Fund
1,774,0OO 883,031 0 883,031 891,962 0 7,774,993
Capitalized
I nte rest
606,308 426,458 !7t,337 255,12t L79,92r 255,tzL 179,92r CFD #23,A1 Fund Detail
June 30, 2021 Acquisition and Construction Fund Cash Balance: $ 2'180,800 Revenues:

Proceeds ftom Series 2O22Bonds
lnterest Earned
Total Rewnues
Expenses:

Progress Payment #1 East Carpenter lmp. Co', LLC
Total Expenses:

Change in Receiwbles/Liabilities
June 30, 2022 Acquisition and Gonsfruction Fund Cash Balance $ 10,678,1 13
5,748
$ 10,683,862
$ 445,497
$ 445,497
$ 12,419,165
28

12/13/2022 Item No.4.

Services
06l30l2o2L
Balance
Amount
Collected
Expended
Amount
05l30l2022
Balance
Project
Status
So S153,120 s3,204 irlg,grc On-going
CFD #23,A1 Detail
June 30, 2021 Maintenance District Fund Cash Balance:

Revenues:

Mangini Ranch Maintenance Direct Lery
Reimbursements
lnterest Earned
Total Rercnues
Expenses:

Water & Utilities
Monthly LandscaPe Maintenance
Repairs & Replacement
Departmental Charges
Project Construction
CFD Admin
Other Expenses
Transfers Out
Total Expenses:

Change in Receiwbles/Liabilities
June 30, 2022Maintenance District Fund Cash Balance
$
$
$ 153,120
$ 153,120
2,247
1,004
$ 3,251
47 $ 149,916
29

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 23 {Folsom Ranch)
lmprovement Area 2
Established MaV 26, 202O
Purpose of Soecial Tax
Facilities
The public facilities for Community Facilities District No. 23 (Folsom Ranch) ("CFD") include the following:

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project managemenU bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed herein also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
o All public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities.

Water System lmprovements: Authorized facilities include any and all water facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to:
water storage, treatment and distribution facilities including waterlines and appurtenances, gate valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading and paving; curbs and gutters; booster pump stations and power; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Recycled Water System lmprovements: Authorized facilities include any and all recycled water system facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: treatment and distribution facilities including pipelines and appurtenances, gate valves, flow meters, booster pump pressurization system, and other improvements related thereto - such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls and water quality measures, detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates, and fencing; and striping and signage and other improvements related thereto.
30

12/13/2022 Item No.4.

Wastewater System lmprovements: Authorized facilities include any and all wastewater facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main lines; force mains; lift stations; upgrades to existing lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.
park, Parkway and Open Space lmprovements: Authorized facilities include any and all improvements to parks, parkways and open space required for development of property within the CFD. These facilities include, but may not be limited to: grading, turf, shrubs and trees, landscaping irrigation, site lighting, drainage, sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges, storm drain crossings, wetland mitigation, hawk mitigation for authorized facilities herein, access gates and fencing and related open space improvements, Authorized facilities include acquisition of any and all parkland as well as open space/bike trail/public access easements required for development of property within the CFD.

Specific Plan lnfrastructure Fee lnfrastructure: Authorized facilities include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,20!5, including any future amendments thereto.

Specific Plan lnfrastructure Fee Obligation: Subject to the provisions of the Act, authorized facilities include payment of the following SPIF obligations for all development that would be subject to SPIF obligations within the entire CFD:
. SplF lnfrastructure Fee (including the SPIF Set-Aside component) . SPIF Public Facilities Land Equalization Fee Component . SPIF Parkland Equalization Fee Component
. SPIF Administrative Fee.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Mello-Roos Community Facilities Act of 1982, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction managemenU costs (including the costs of legal services) associated with the formation of the Mello-Roos CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities' Services
The services to be financed by the CFD include the following:
o Open Space improvements, operations and management, monitoring, maintenance (including general maintenance, signage, City owned fence maintenance, trash and debris collection, and bike trails and their appurtenances [drainage culverts or pipes from adjacent subdivisions] within open space), creation and maintenance of fire breaks, Permits, Vandalism/Graffiti, Flood Conveyance (Vegetation/tree removals), Beaver dam removals, Outfall/drainage swale maintenance, Erosion control/bank stabilization, Native planting/replanting, Pre and post emergent, maintenance activities as required by a 404 permit and Operations and Management plan-Conservation and Passive Recreation Open Space, dated June9, 2017, and repair and replacement of facilities within open space areas in the Project Area. 31

12/13/2022 Item No.4.
. The maintenance of on-site landscape corridors and paseos designed to serve land uses within the CFD, including general maintenance, masonry walls, accent lighting, water and utility costs. r The maintenance of streetlights, including any utility costs related thereto. o The maintenance of medians, entries, and entry monumentation' . Neighborhood park maintenance, and repair and replacement. o Community amenities, such as a community clubhouse.
o Storm water management, water quality structural controls, including drainage swales constructed between storm drain facilities and receiving waters. o Miscellaneous costs related to any of the items described above including planning, engineering, GlS, legal, and city and county administration costs'
r The levy of special taxes to accumulate sinking funds for anticipated future repairs or replacement costs of landscape corridors, irrigation facilities, medians, entries and entry monumentation, lighting, neighborhood parks, storm water management and other facilities maintained by the CFD as determined by the Administrator.

Annual maintenance functions and costs generally will include the installation, maintenance and servicing of ground cover, shrubs and trees, irrigation systems, street lighting, fencing, sound walls, sidewalks, monuments, enhanced open space maintenance including but not limited to maintaining the enhanced open space areas located adjacent to avoided or created habitat mitigation areas and other buffer areas between the enhanced open space and vertical development, bike trails, walkways, entry signage, street pavers, and labor, materials, supplies, utilities (including water and electricity) and equipment, as applicable, for property owned or maintained by the City. Annual maintenance costs include an allowance for long-term repair and replacement of improvements.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of the personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the City related to the CFD.

Fiscal Year 2021122 Collections & Expenditures
Facilities
Services
06l30l2o2L
Balance
Amount
Collected
Expended
Amount
06l30l2022
Balance
Project
Status
so So SO So On-going
06l30l202L
Balance
Amount
Collected
Expended
Amount
06l30l2022
Balance
Project
Status
So $o 5o So On-going
32

12/13/2022 Item No.4.
' City of Folsom
Community Facilities District No. 23 (Folsom Ranch)
lmprovement Area 3
Established May 26, 2O2O
Purpose of Special Tax
Facilities
The public facilities for Community Facilities District No. 23 (Folsom Ranch) ("CFD") include the following:

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project management; bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed herein also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
r All public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities.

Water System lmprovements: Authorized facilities include any and all water facilities designed to meet the needs of development of property within the CFD, These facilities include, but may not be limited to:
water storage, treatment and distribution facilities including waterlines and appurtenances, gate valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading and paving; curbs and gutters; booster pump stations and power; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Recycled Water System lmprovements: Authorized facilities include any and all recycled water system facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: treatment and distribution facilities including pipelines and appurtenances, gate valves, flow meters, booster pump pressurization system, and other improvements related thereto - such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls and water quality measures, detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates, and fencing; and striping and signage and other improvements related thereto.
33

12/13/2022 Item No.4.

Wastewater System lmprovements: Authorized facilities include any and all wastewater facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main lines; force mains; lift stations; upgrades to existing lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.

Park, Parkway and Open Space lmprovements: Authorized facilities include any and all improvements to parks, parkways and open space required for development of property within the CFD. These facilities include, but may not be limited to: grading, turf, shrubs and trees, landscaping irrigation, site lighting, drainage, sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges, storm drain crossings, wetland mitigation, hawk mitigation for authorized facilities herein, access gates and fencing and related open space improvements. Authorized facilities include acquisition of any and all parkland as well as open space/bike trail/public access easements required for development of property within the CFD.

Specific Plan lnfrastructure Fee lnfrastructure: Authorized facilities include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,2015, including any future amendments thereto.

Specific Plan lnfrastructure Fee Obligation: Subject to the provisions of the Act, authorized facilities include payment of the following SPIF obligations for all development that would be subject to SPIF obligations within the entire CFD:
. SPIF lnfrastructure Fee (including the SPIF Set-Aside component) . SPIF Public Facilities Land Equalization Fee Component . SPIF Parkland Equalization Fee Component
. SPIF Administrative Fee.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Mello-Roos Community Facilities Act of 1982, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction managemenU costs (including the costs of legal services) associated with the formation of the Mello-Roos CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities.

Services
The services to be financed by the CFD include the following:
o Open Space improvements, operations and management, monitoring, maintenance (including general maintenance, signage, City owned fence maintenance, trash and debris collection, and bike trails and their appurtenances [drainage culverts or pipes from adjacent subdivisions] within open space), creation and maintenance of fire breaks, Permits, Vandalism/Graffiti, Flood Conveyance (Vegetation/tree removals), Beaver dam removals, Outfall/drainage swale maintenance, Erosion control/bank stabilization, Native planting/replanting, Pre and post emergent, maintenance activities as required by a 404 permit and Operations and Management Plan-Conservation and Passive Recreation Open Space, dated June 9, 20L7, and repair and replacement of facilities within open space areas in the Project Area. 34

12/13/2022 Item No.4.
. The maintenance of on-site landscape corridors and paseos designed to serve land uses within the CFD, including general maintenance, masonry walls, accent lighting, water and utility costs. . The maintenance of streetlights, including any utility costs related thereto. o The maintenance of medians, entries, and entry monumentation. r Neighborhood park maintenance, and repair and replacement. r Community amenities, such as a community clubhouse.
o Storm water management, water quality structural controls, including drainage swales constructed between storm drain facilities and receiving waters. o Miscellaneous costs related to anyof the items described above including planning, engineering, GlS, legal, and city and county administration costs.
r The levy of special taxes to accumulate sinking funds for anticipated future repairs or replacement costs of landscape corridors, irrigation facilities, medians, entries and entry monumentation, lighting, neighborhood parks, storm water management and other facilities maintained by the CFD as determined by the Administrator.

Annual maintenance functions and costs generally will include the installation, maintenance and servicing of ground cover, shrubs and trees, irrigation systems, street lighting, fencing, sound walls, sidewalks, monuments, enhanced open space maintenance including but not limited to maintaining the enhanced open space areas located adjacent to avoided or created habitat mitigation areas and other buffer areas between the enhanced open space and vertical development, bike trails, walkways, entry signage, street pavers, and labor, materials, supplies, utilities (including water and electricity) and equipment, as applicable, for property owned or maintained by the City. Annual maintenance costs include an allowance for long-term repair and replacement of improvements.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of the personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the City related to the CFD.

Fiscal Year 2021l22 Collections & Expenditures
Facilities
Services
06l30l2O2L
Balance
Amount
Collected
Expended
Amount
0613012022
Balance
Project
Status
so So So So On-Boing
06/3012O2t
Balance
Amount
Collected
Expended
Amount
0613012022
Balance
Project
Status
So So so so On-going
35

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 23 (Folsom Ranch)
lmprovement Area 4
Established MaY 26, 202O
Purpose of Special Tax
Facilities
The public facilities for Community Facilities District No. 23 (Folsom Ranch) ("CFD") include the following:

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project managemenU bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed herein also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
o All public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities.

Water System lmprovements: Authorized facilities include any and all water facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to:
water storage, treatment and distribution facilities including waterlines and appurtenances, gate valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading and paving; curbs and gutters; booster pump stations and power; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Recycled Water System lmprovements: Authorized facilities include any and all recycled water system facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: treatment and distribution facilities including pipelines and appurtenances, gate valves, flow meters, booster pump pressurization system, and other improvements related thereto - such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls and water quality measures, detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates, and fencing; and striping and signage and other improvements related thereto'
36

12/13/2022 Item No.4.

Wastewater System lmprovements: Authorized facilities include any and all wastewater facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main lines; force mains; lift stations; upgrades to existing lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.

Park, Parkway and Open Space lmprovements: Authorized facilities include any and all improvements to parks, parkways and open space required for development of property within the CFD. These facilities include, but may not be limited to: grading, turf, shrubs and trees, landscaping irrigation, site lighting, drainage, sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges, storm drain crossings, wetland mitigation, hawk mitigation for authorized facilities herein, access gates and fencing and related open space improvements. Authorized facilities include acquisition of any and all parkland as well as open space/bike trail/public access easements required for development of property within the CFD.

Specific Plan lnfrastructure Fee lnfrastructure: Authorized facilities include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,2015, including any future amendments thereto.

Specific Plan lnfrastructure Fee Obligation: Subject to the provisions of the Act, authorized facilities include payment of the following SPIF obligations for all development that would be subject to SPIF obligations within the entire CFD:

SPIF lnfrastructure Fee (including the SPIF Set-Aside component) SPIF Public Facilities Land Equalization Fee Component
SPIF Parkland Equalization Fee Component
SPI F Administrative Fee.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Mello-Roos Community Facilities Act of 1982, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction managemenU costs (including the costs of legal services) associated with the formation of the Mello-Roos CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities.

Services
The services to be financed by the CFD include the following:
r Open Space improvements, operations and management, monitoring, maintenance (including general maintenance, signage, City owned fence maintenance, trash and debris collection, and bike trails and their appurtenances [drainage culverts or pipes from adjacent subdivisions] within open space), creation and maintenance of fire breaks, Permits, Vandalism/Graffiti, Flood Conveyance (Vegetation/tree removals), Beaver dam removals, Outfall/drainage swale maintenance, Erosion control/bank stabilization, Native planting/replanting, Pre and post emergent, maintenance activities as required by a 404 permit and Operations and Management Plan-Conservation and Passive Recreation Open Space, dated June 9, 2Ot7, and repair and replacement of facilities within open space areas in the Project Area. a
a
a
37

12/13/2022 Item No.4.

The maintenance of on-site landscape corridors and paseos designed to serve land uses within the CFD, including general maintenance, masonry walls, accent lighting, water and utility costs.

The maintenance of streetlights, including any utility costs related thereto' The maintenance of medians, entries, and entry monumentation.

Neighborhood park maintenance, and repair and replacement.

Community amenities, such as a community clubhouse.

Storm water management, water quality structural controls, including drainage swales constructed between storm drain facilities and receiving waters.

Miscellaneous costs related to any of the items described above including planning, engineering, GlS, legal, and city and county administration costs.

The levy of special taxes to accumulate sinking funds for anticipated future repairs or replacement costs of landscape corridors, irrigation facilities, medians, entries and entry monumentation, lighting, neighborhood parks, storm water management and other facilities maintained by the CFD as determined by the Administrator.

Annual maintenance functions and costs generally will include the installation, maintenance and servicing of ground cover, shrubs and trees, irrigation systems, street lighting, fencing, sound walls, sidewalks, monuments, enhanced open space maintenance including but not limited to maintaining the enhanced open space areas located adjacent to avoided or created habitat mitigation areas and other buffer areas between the enhanced open space and vertical development, bike trails, walkways, entry signage, street pavers, and labor, materials, supplies, utilities (including water and electricity) and equipment, as applicable, for property owned or maintained by the City. Annual maintenance costs include an allowance for long-term repair and replacement of improvements.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of the personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the City related to the CFD.

Fiscal Year 202U22 Collections & Expenditures
Facilities
Services
a
a
a
a
a
a
o
a
0613012021
Balance
Amount
Collected
Expended
Amount
06l30l2022
Balance
Project
Status
So SO so so On-going
06l30l2O2L
Balance
Amount
coll6cted
Expended
Amount
0613012022
Balance
Project
Status
so so So 5o On-going
38

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 23 (Folsom Ranch)
lmprovement Area 5
Established MaV 25, 202O
Purpose of Special Tax
Facilities
The public facilities for Community Facilities District No. 23 (Folsom Ranch) ("CFD") include the following:

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project management; bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed herein also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
r All public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities.

Water System lmprovements: Authorized facilities include any and all water facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to:
water storage, treatment and distribution facilities including waterlines and appurtenances, gate valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading and paving; curbs and gutters; booster pump stations and power; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Recycled Water System lmprovements: Authorized facilities include any and all recycled water system facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: treatment and distribution facilities including pipelines and appurtenances, gate valves, flow meters, booster pump pressurization system, and other improvements related thereto - such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls and water quality measures, detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates, and fencing; and striping and signage and other improvements related thereto.
39

12/13/2022 Item No.4.

Wastewater System lmprovements: Authorized facilities include any and all wastewater facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main lines; force mains; lift stations; upgrades to existing lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.

Park, Parkway and Open Space lmprovements: Authorized facilities include any and all improvements to parks, parkways and open space required for development of property within the CFD. These facilities include, but may not be limited to: grading, turf, shrubs and trees, landscaping irrigation, site lighting, drainage, sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges, storm drain crossings, wetland mitigation, hawk mitigation for authorized facilities herein, access gates and fencing and related open space improvements. Authorized facilities include acquisition of any and all parkland as well as open space/bike trail/public access easements required for development of property within the CFD.

Specific Plan lnfrastructure Fee lnfrastructure: Authorized facilities include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,2015, including any future amendments thereto.

Specific Plan lnfrastructure Fee Obligation: Subject to the provisions of the Act, authorized facilities include payment of the following SPIF obligations for all development that would be subject to SPIF obligations within the entire CFD:

SPIF lnfrastructure Fee (including the SPIF Set-Aside component) SPIF Public Facilities Land Equalization Fee Component
SPIF Parkland Equalization Fee Component
SPI F Administrative Fee.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Mello-Roos Community Facilities Act of L982, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction managemenU costs (including the costs of legal services) associated with the formation of the Mello-Roos CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities, Services
The services to be financed by the CFD include the following:
o Open Space improvements, operations and management, monitoring, maintenance (including general maintenance, signage, City owned fence maintenance, trash and debris collection, and bike trails and their appurtenances [drainage culverts or pipes from adjacent subdivisions] within open space), creation and maintenance of fire breaks, Permits, Vandalism/Graffiti, Flood Conveyance (Vegetation/tree removals), Beaver dam removals, Outfall/drainage swale maintenance, Erosion control/bank stabilization, Native planting/replanting, Pre and post emergent, maintenance activities as required by a 404 permit and Operations and Management Plan-Conservation and Passive Recreation Open Space, dated June9, 2O!7, and repair and replacement of facilities within open space areas in the Project Area. a
t
a
a
40

12/13/2022 Item No.4.
. The maintenance of on-site landscape corridors and paseos designed to serve land uses within the CFD, including general maintenance, masonry walls, accent lighting, water and utility costs. o The maintenance of streetlights, including any utility costs related thereto. . The maintenance of medians, entries, and entry monumentation. o Neighborhood park maintenance, and repair and replacement. r Community amenities, such as a community clubhouse.
o Storm water management, water quality structural controls, including drainage swales constructed between storm drain facilities and receiving waters. o Miscellaneous costs related to any of the items described above including planning, engineering, GlS, legal, and city and county administration costs.
r The levy of special taxes to accumulate sinking funds for anticipated future repairs or replacement costs of landscape corridors, irrigation facilities, medians, entries and entry monumentation, lighting, neighborhood parks, storm water management and other facilities maintained by the CFD as determined by the Administrator.

Annual maintenance functions and costs generally will include the installation, maintenance and servicing of ground cover, shrubs and trees, irrigation systems, street lighting, fencing, sound walls, sidewalks, monuments, enhanced open space maintenance including but not limited to maintaining the enhanced open space areas located adjacent to avoided or created habitat mitigation areas and other buffer areas between the enhanced open space and vertical development, bike trails, walkways, entry signage, street pavers, and labor, materials, supplies, utilities (including water and electricity) and equipment, as applicable, for property owned or maintained by the City. Annual maintenance costs include an allowance for long-term repair and replacement of improvements.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of the personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the City related to the CFD.

Fiscal Year 2021122 Collections & Expenditures
Facilities
Services
06l30l202L
Balance
Amount
Collected
Expended
Amount
06l30l2022
Balance
Project
Status
So So $o so On-going
06l30l2O2L
Balance
Amount
Collected
Expended
Amount
0613012022
Balance
Project
Status
so 5o so So On-going
4t

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 23 (Folsom Ranch)
lmprovement Area 6
Established May 26, 2O2O
Purpose of Special Tax
Facilities
The public facilities for Community Facilities District No. 23 (Folsom Ranch) ("CFD") include the following:

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project management; bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed herein also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:
o All public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities.

Water System lmprovements: Authorized facilities include any and all water facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to:
water storage, treatment and distribution facilities including waterlines and appurtenances, gate valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading and paving; curbs and gutters; booster pump stations and power; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Recycled Water System lmprovements: Authorized facilities include any and all recycled water system facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: treatment and distribution facilities including pipelines and appurtenances, gate valves, flow meters, booster pump pressurization system, and other improvements related thereto - such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and appurtenances, outfalls and water quality measures, detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates, and fencing; and striping and signage and other improvements related thereto.
42

12/13/2022 Item No.4.

Wastewater System lmprovements: Authorized facilities include any and all wastewater facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main lines; force mains; lift stations; upgrades to existing lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.

Park, Parkway and Open Space lmprovements: Authorized facilities include any and all improvements to parks, parkways and open space required for development of property within the CFD. These facilities include, but may not be limited to: grading, turf, shrubs and trees, landscaping irrigation, site lighting, drainage, sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges, storm drain crossings, wetland mitigation, hawk mitigation for authorized facilities herein, access gates and fencing and related open space improvements. Authorized facilities include acquisition of any and all parkland as well as open space/bike trail/public access easements required for development of property within the CFD.

Specific Plan lnfrastructure Fee lnfrastructure: Authorized facilities include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,20t5, including any future amendments thereto.

Specific Plan lnfrastructure Fee Obligation: Subject to the provisions of the Act, authorized facilities include payment of the following SPIF obligations for all development that would be subject to SPIF obligations within the entire CFD:

SPIF lnfrastructure Fee (including the SPIF Set-Aside component) SPIF Public Facilities Land Equalization Fee Component
SPIF Parkland Equalization Fee Component
SPI F Administrative Fee.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Mello-Roos Community Facilities Act of L982, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction managemenq costs (including the costs of legal services) associated with the formation of the Mello-Roos CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities, Services
The services to be financed by the CFD include the following:
. Open Space improvements, operations and management, monitoring, maintenance (including general maintenance, signage, City owned fence maintenance, trash and debris collection, and bike trails and their appurtenances [drainage culverts or pipes from adjacent subdivisions] within open space), creation and maintenance of fire breaks, Permits, Vandalism/Graffiti, Flood Conveyance (Vegetation/tree removals), Beaver dam removals, Outfall/drainage swale maintenance, Erosion control/bank stabilization, Native planting/replanting, Pre and post emergent, maintenance activities as required by a 404 permit and Operations and Management Plan-Conservation and Passive Recreation Open Space, dated June9, 2OL7, and repair and replacement of facilities within open space areas in the Project Area. a
a
a
a
43

12/13/2022 Item No.4.
. The maintenance of on-site landscape corridors and paseos designed to serve land uses within the CFD, including general maintenance, masonry walls, accent lighting, water and utility costs. . The maintenance of streetlights, including any utility costs related thereto. . The maintenance of medians, entries, and entry monumentation. o Neighborhood park maintenance, and repair and replacement. r Community amenities, such as a community clubhouse.
o Storm water management, water quality structural controls, including drainage swales constructed between storm drain facilities and receiving waters. o Miscellaneous costs related to any of the items described above including planning, engineering, GlS, legal, and city and county administration costs'
o The levy of special taxes to accumulate sinking funds for anticipated future repairs or replacement costs of landscape corridors, irrigation facilities, medians, entries and entry monumentation, lighting, neighborhood parks, storm water management and other facilities maintained by the CFD as determined by the Administrator.

Annual maintenance functions and costs generally will include the installation, maintenance and servicing of ground cover, shrubs and trees, irrigation systems, street lighting, fencing, sound walls, sidewalks, monuments, enhanced open space maintenance including but not limited to maintaining the enhanced open space areas located adjacent to avoided or created habitat mitigation areas and other buffer areas between the enhanced open space and vertical development, bike trails, walkways, entry signage, street pavers, and labor, materials, supplies, utilities (including water and electricity) and equipment, as applicable, for property owned or maintained by the City. Annual maintenance costs include an allowance for long-term repair and replacement of improvements.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of the personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the City related to the CFD.

Fiscal Year 2021/22 Collections & Expenditures
Facilities
Services
06l30l2O2t
Balance
Amount
Collected
Expended
Amount
0613012022
Balance
Project
Status
So So So So On-going
0613012021
Balance
Amount
Collected
Expended
Amount
06l30lZO22
Balance
Project
Status
SO So So So On-going
44

12/13/2022 Item No.4.

City of Folsom
Community Facilities District No. 23 (Folsom Ranch)
lmprovement Area 7
Established December L4, 2O2L
Purpose of Special Tax
Facilities
The public facilities for Community Facilities District No. 23 (Folsom Ranch) ("CFD") include the following:

Transportation lmprovements: Eligible roadway improvements include, but are not limited to:
acquisition of land and easements; roadway design; project managemenU bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including slurry seal), and decorative/enhanced pavement concrete and/or pavers; joint trenches, underground utilities and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including onsite and off-site), enhanced fencing, and access ramps; street lights, signalization, and traffic signal control systems; bus turnouts; signs and striping; erosion control; median and parkway landscaping and irrigation; entry monumentation; bus shelters, Bus Rapid Transit improvements including transfer stations and regional public transit improvements; masonry walls; traffic control and agency fees; and other improvements related thereto. Eligible improvements for the roads listed herein also include any and all necessary underground potable and recycled water, sanitary sewer, and storm drainage system improvements. Authorized facilities include the following transportation improvements:

All public roadway improvements designed to meet the needs of development within the CFD, including internal subdivision streets and related underground utilities. a
Water System lmprovements: Authorized facilities include any and all water facilities designed to meet the needs of development of property within the CFD, These facilities include, but may not be limited to:
water storage, treatment and distribution facilities including waterlines and appurtenances, gate valves, pressure reducing stations, flow meters, fire hydrants, and other improvements related thereto such as site clearing, grading and paving; curbs and gutters; booster pump stations and power; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Recycled Water System lmprovements: Authorized facilities include any and all recycled water system facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: treatment and distribution facilities including pipelines and appurtenances, gate valves, flow meters, booster pump pressurization system, and other improvements related thereto - such as site clearing, grading and paving; curbs and gutters; booster pump stations; stand-by generators; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; access gates, and fencing; and striping and signage.

Drainage System lmprovements: Authorized facilities include any and all drainage and storm drain improvements designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to: excavation and grading, pipelines and ailpurtenances, outfalls and water quality measures, detention/retention basins, drainage pretreatment facilities, drainage ways/channels, pump stations, landscaping and irrigation; access roads, gates, and fencing; and striping and signage and other improvements related thereto.
45

12/13/2022 Item No.4.

Wastewater System lmprovements: Authorized facilities include any and all wastewater facilities designed to meet the needs of development of property within the CFD. These facilities include, but may not be limited to, pipelines and all appurtenances thereto; manholes; tie-in to existing main lines; force mains; lift stations; upgrades to existing lift stations; odor-control facilities; and permitting related thereto; and related sewer system improvements.

Park, Parkway and Open Space lmprovements: Authorized facilities include any and all improvements to parks, parkways and open space required for development of property within the CFD. These facilities include, but may not be limited to: grading, turf, shrubs and trees, landscaping irrigation, site lighting, drainage, sanitary sewer and water service, pedestrian and bicycle trails, protective fencing (including soundwalls), pedestrian/bicycle bridges, storm drain crossings, wetland mitigation, hawk mitigation for authorized facilities herein, access gates and fencing and related open space improvements. Authorized facilities include acquisition of any and all parkland as well as open space/bike trail/public access easements required for development of property within the CFD.

Specific Plan lnfrastructure Fee lnfrastructure: Authorized facilities include any and all improvements that are included in the Specific Plan lnfrastructure Fee Program adopted by the City Council on September 8,2015, including any future amendments thereto.

Specific Plan lnfrastructure Fee Obligation: Subject to the provisions of the Act, authorized facilities include payment of the following SPIF obligations for all development that would be subject to SPIF obligations within the entire CFD:

SPIF lnfrastructure Fee (including the SPIF Set-Aside component) SPIF Public Facilities Land Equalization Fee Component
SPIF Parkland Equalization Fee Component
SPI F Administrative Fee.

Other lncidental Expenses and Bond lssuance Costs: ln addition to the above facilities, other incidental expenses as authorized by the Mello-Roos Community Facilities Act of 1982, including, but not limited to, the cost of planning and designing the facilities (including the cost of environmental evaluation, remediation and mitigation); engineering and surveying; construction staking; utility relocation and demolition costs incidental to the construction of the public facilities; costs of project/construction managemenU costs (including the costs of legal services) associated with the formation of the Mello-Roos CFD; issuance of bonds (if any); determination of the amount of taxes; collection of taxes; payment of taxes; costs of calculating and providing reimbursements from one-time special tax payments; or costs otherwise incurred in order to carry out the authorized purposes of the CFD; and any other expenses incidental to the formation and implementation of the CFD and to the construction, completion, inspection and acquisition of the authorized facilities.

Services
The services to be financed by the CFD include the following:
. Open Space improvements, operations and management, monitoring, maintenance (including general maintenance, signage, City owned fence maintenance, trash and debris collection, and bike trails and their appurtenances [drainage culverts or pipes from adjacent subdivisions] within open space), creation and maintenance of fire breaks, Permits, Vandalism/Graffiti, Flood Conveyance (Vegetation/tree removals), Beaver dam removals, Outfall/drainage swale maintenance, Erosion control/bank stabilization, Native planting/replanting, Pre and post emergent, maintenance activities as required by a 404 permit and Operations and Management Plan-Conservation and Passive Recreation Open Space, dated June9, 20L7, and repair and replacement of facilities within open space areas in the Project Area. a
a
46

12/13/2022 Item No.4.
. The maintenance of on-site landscape corridors and paseos designed to serve land uses within the CFD, including general maintenance, masonry walls, accent lighting, water and utility costs. r The maintenance of streetlights, including any utility costs related thereto. r The maintenance of medians, entries, and entry monumentation. o Neighborhood park maintenance, and repair and replacement. r Community amenities, such as a community clubhouse.
o Storm water management, water quality structural controls, including drainage swales constructed between storm drain facilities and receiving waters. o Miscellaneous costs related to any of the items described above including planning, engineering, GlS, legal, and city and county administration costs.
r The levy of special taxes to accumulate sinking funds for anticipated future repairs or replacement costs of landscape corridors, irrigation facilities, medians, entries and entry monumentation, lighting, neighborhood parks, storm water management and other facilities maintained by the CFD as determined by the Administrator.

Annual maintenance functions and costs generally will include the installation, maintenance and servicing of ground cover, shrubs and trees, irrigation systems, street lighting, fencing, sound walls, sidewalks, monuments, enhanced open space maintenance including but not limited to maintaining the enhanced open space areas located adjacent to avoided or created habitat mitigation areas and other buffer areas between the enhanied open space and vertical development, bike trails, walkways, entry signage, street pavers, and labor, materials, supplies, utilities (including water and electricity) and equipment, as applicable, for property owned or maintained by the City. Annual maintenance costs include an allowance for long-term repair and replacement of improvements.

The CFD may fund any of the following related to the maintenance of the services described above:
obtaining, repairing, reconstructing, furnishing, operating and maintaining equipment, apparatus or facilities related to providing the services and/or equipment, apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits of the personnel necessary or convenient to provide the services, and other related expenses and the provision of reserves for repairs and replacements for the future provision of services. lt is expected that the services will be provided by the City, either with its own employees or by contract with third parties, or any combination thereof. The CFD may also fund administrative fees of the City related to the CFD.

Fiscal Year 202U22 Collections & Expenditures
Facilities
Services
06l30l2O2t
Balance
Amount
Collected
Expended
Amount
0613012022
Balance
Project
Status
So So So So On-going
061301202t
Balance
Amount
Collected
Expended
Amount
0613012022
Balance
Project
Status
So 5o So So On-going
47

12/13/2022 Item No.4.

This page intentiona,Ily Ieft blank
to facilitate double- sided printing .

CITY OF
FOLS()l\{

DISTINCTIVE BY NATURE

12/13/2022 Item No.4.
| ::iiiiii j:, ti.!:

Folsom City Council
Staff ort

RECOMMENDATION / CITY COUNCIL ACTIQN
Staff recommends the City Council approve Resolution No. 10950 - A Resolution Repealing Prior Resolution No. 8153, Adopting an Updated Records Retention Schedule, and Authorizing Destruction of Certain City Records in Accordance with the Records Retention Schedule.

BACKGROUND / ISSUE
The City last formally updated its records retention schedule in2007. Since then, certain laws have changed and new types of records have been created, necessitating an update in retention schedules. The update is necessary to ensure that the City will be in compliance with current legal requirements and will be able to better utilize current technology.

Earlier this year, the City retained an expert consultant in local government records, Gladwell Governmental Services, Inc. (GGS), to review and update its records retention schedules.

GGS and staff from the City Clerk's Department worked with representatives from all City departments to review and update individual department record schedules based upon current I
MEETING DATE: t2n3t2022
AGENDA SECTION: Consent Calendar
SUBJECT: Resolution No. 10950 - A Resolution Repealing Prior ResolutionNo. 8153, Adopting an Updated Records Retention Schedule, and Authorizing Destruction of Certain City Records in Accordance with the Records Retention Schedule
F'ROM: City Clerk's Department

12/13/2022 Item No.5.
legal standards and best practices. Going forward, retention schedules will be reviewed on an annual basis to ensure that updates are made in a timely manner.

POLICY/ RULE
Retention standards are established by a wide variety of State laws and industry standards.

The retention periods identified within the updated schedules are in compliance with State laws and are in alignment with the standard business practice for Califomia cities.

ANALYSIS
In simple terms, records retention schedules establish the o'retention" (how long files will be kept) ofrecords based upon record classification. The purpose ofarecords retention program is to apply efficient and economical methods to the creation, utilization, maintenance, retention, preservation, and disposal of all records managed by the Ctty. An efficient and thorough records retention program reduces costs and improves efficiency for the City.

It is standard business practice for California cities to authorize the routine destruction of records that have met or exceeded their adopted retention period. Destruction of records is conducted under strict standards and is authorized only after department staff have obtained written authorization through a mandated series of review and approval from:

Department Head
City Clerk
City Attorney
City Manager

1. 2.

3. 4.

Records may only be destroyed after going through the established approval process.

FINANCIA I,IMPACT
The adoption of an updated retention schedule will result in efficiency gains and cost savings. The City will realize significant savings both in labor and storage expenses, including the avoidance of future storage and related costs.

ATTACHMENTS

1. Resolution No. 10950 - A Resolution Repealing Prior Resolution No. 8153, Adopting an Updated Records Retention Schedule, and Authorizing Destruction of Certain City Records in Accordance with the Records Retention Schedule 2 Page 80
12/13/2022 Item No.5.

2. City of Folsom Records Retention Schedules (redline version to illustrate changes)

3. Resolution No. 8153 - A Resolution Adopting a Records Retention Schedule for the City of Folsom (2007)
Submitted,
Christa Freemantle, CMC
City Clerk
J Page 81
12/13/2022 Item No.5.

Attachment 1

12/13/2022 Item No.5.

RESOLUTION NO. 10950
A RESOLUTION REPEALING PRrOR RESOLUTION NO. 8153,

ADOPTING AN UPDATED RECORDS RETENTION SCHEDULE, AND

AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS IN ACCORDANCE

WITH THE RECORDS RETENTION SCHEDULE
WHEREAS, the maintenance of outdated records beyond their useful life is expensive and inefficient, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Folsom; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the City of Folsom previously adopted Resolution No.8153, approving a Records Retention Schedule; and
WHEREAS, the City has completed a comprehensive review of the types of records maintained by each department as well as the legal requirements for maintenance of each record type:

NOW, THEREFORE, THE CITY COUNCIL OF THE CrrY OF F',OLSOM DOES RESOLVE AS F'OLLOWS:

Section 1. Resolution No. 8153 is hereby repealed.

Section 2. The records of the City of Folsom, as set forth in the Records Retention Schedule dated December 2022 and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk, City Attorney and City Manager, without further action by the City Council.

Section 3: Updates are hereby authorized to be made to the Records Retention Schedule, without any further action by the City Council, with the consent of the Department Head, City Clerk, City Attorney and City Manager.

Section 4. The term "records" as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public Records Act.

ResolutionNo. 10950
Page I of2

12/13/2022 Item No.5.
vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

PASSED AND ADOPTED this 13tr day of December, 2022, by the following roll-call Councilmember(s):

Councilmember(s):

Councilmember(s):

Councilmember(s):

MAYOR
ATTEST:

Christa Freemantle, CITY CLERK
ResolutionNo. 10950
Page2 of2

12/13/2022 Item No.5.

Attachment2

12/13/2022 Item No.5.

12/13/2022 Item No.5.

HOW TO USE RETENTION SCHEDULES
@1995-2021 Gladwell Governmental Services, lnc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior wrlften permission A legend explaining the information presented in the retention schedule has been printed on the back of each page for your easy reference; an index to locate records is also provided.

The specified retention period applies regardless of the media of the record: lf a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed.

Copies or duplicates of records should never be retained longer than the prescribed period for the original record.

STRUCTURE: CITYWIDE. DEPARTMENTS & DIVISIONS
The City-wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining the original record for the prescribed length of time.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. lf a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference.

BENEFITS
This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:
. Reduce administrative expenses, expedite procedures
. Free filing cabinet and office space
. Reduce the cost of records storage
. Eliminate duplication of effort within the City
. Find records faster
. Easier purging of file folders
. Determine what media should be used to store records
For questions, please contact the City Clerk.

AUTHORIZATION TO DESTROY RECORDS:

Destruction of an oriqinal record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it.
. lf there is a minimum retention ("Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an original record.

Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed "When No Longer Required."
o lf there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft / transitory record or a copy.

On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. "Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion)."

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE LEGEND
@1995-2022 Gladwell Governmental Services, lnc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior wriften permission OFR (Office of Record): The department that keeps the original or "record copy." Usually it is the department that originates the record, unless the item is for a City Council meeting (then it is the City Clerk.)
Records Description: The record series (a group of like records).

Transitory Records not retained in the ordinary course of business, that do NOT have substantive content: Preliminary drafts, notes, or interagency or intra- agency memoranda and records having only transitory value. Examples: Telephone messages, meeting room reservation schedules, logs, source records entered into a computer system that qualifies as a "trusted system", etc.

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) lnactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record will be retained For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
lndefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) - the form of the record: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper
OD = Optical Disk, CD-r, DVD-r, WORM, or other media which does not allow changes Scan / lmport (guideline):"S" indicates the record should be scanned into the document imaging system; "1" indicates the record should be electronically imported into the document imaging system; "M" indicates the record should be microfilmed
Destroy Paper after lmaged & QC'd / Trustworthy Electronic Record: "Yes" indicates the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format;) lF the document has been imaged (electronically generated, scanned or imported and placed on Unalterable Media - DVD-R, CD-R, or WORM, or microfilmed), and both the images and indexing Quality Checked ('OC'd"). The electronic record or image must contain all siqnificant details from the oriqinal and be an adequate substitute for the oriqinal document for all purposes, and other legal mandates apply. lncludes all electronic records which are to serve as the Official Record.

Leqend for leqal citations ($: Section)
CC: CivilCode (CA)
CFC: California Fire Code
EVC: Evidence Code (CA)
FTB: Franchise Tax Board (CA)
HUD: Housing & Urban Develop. (US)
PC: Penal Code (CA)
UFC: Uniform Fire Code
W&l: Welfare & lnstitutions Code (CA)
B&P: Business & Professions Code (CA)
CCP: Code of Civil Procedure (CA)
CFR: Code of Federal Regulations (US)
FA: Food & Agriculture Gode
GC: Government Code (CA)
LC: Labor Code (CA)
PRC Public Resources Code
USC: United States Code (US)
CBC: California Building Code
CCR: California Code of Regulations (CA)
EC: Elections Code (CA)
FC: Family Code (CA)
H&S: Health & Safety Code (CA)
Ops. Cal. Atty. Gen..: Attorney General Opinions (CA)
R&T: Revenue & Taxation Code (CA)
VC: Vehicle Code (CA)

12/13/2022 Item No.5.

REGORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
City Clerk
Lead Dept.

Lead Dept.

Finance /
Accounting
Lead Dept.

Lead Dept.
records actaudits and/orresumes after settlement or
Retentions aoo
-
Retentions beo
Office of
Record
(oFR)
006
005
004
003
002
001
toor the "Leadtfare therefer to
actanda full file folderIast document + 2since destruction is Record
Series
No.
00 00
00 00
00 00
Div
No.

Agenda Packets / Staff Reports: City
Council, RDA & PFA (prior to 1988)
Affidavits of Publications / Public Hearing
Notices / Legal Advertising / Affidavits of
Posting / Proof of Publications
Administrative Hearings / Appeals
inek*des: Except Code Enforcement and
Truancies (which are retained bv Cifu
Clerk)
Accounts Payable, lnvoices, Petty Cash,
Warrant Requests, etc.
lf ALL backup is forwarded to Finance
Accounts Payable, lnvoices, Petty Cash,
etc.
lf backup is kept in the Lead Dept. (cell
phone bill backup, Gity Attorney
invoices, etc.)
Accident, lncident, lnjury reports /
Potential Claims: PUBLIC OR
EMPLOYEES / CITY PROPERTY (Not
resulting in a claim)
Send copies of Significant lncidents or Property
Recovery to Citv Attornev / Risk Manaoement
Record Series Title
Copies -
When No
Longer
Reouired
2 years
When Ne
tongeF
neqt*ire+-
Minimum
Resolution +
2 vears
Copies -
When No
Longer
Required
5 years
5 years
Total
Retention
Yes: While
Active lssues
Yes: Before
Payment
Yes: Before
Payment
Vital?
Mag
Mfr,OD
Ppr
Mag
MfrOD
Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Media
Options
S
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
QC&OD+
yeafs
Destroy
Paper after
lmaged &
OC'.1?
GC 534090.7
Brown Act challenges must be filed within 30
or 90 days of action; Statute of Limitations on
Municipal Government actions is 3 - 6
months; GGP $5337 et seq; 349,'1; GC
ss34090, e+e€o-+(€)e+)_
Department preference; GC 534090
All originals go to Finance (these are copies);
GC 534090.7
Department Preference; Meets municipal
government auditing standards; Published
@@;GC
s340e0
Department Preference; Workers
Compensation cases for employee accident
reports that result in a claim are maintained
in Workers Compensation Files; GC 534090
Description/Comments / Reference
FOLSOM, CA ozOOz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CW - 1 of 14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
Lead Dept.

City Clerk
actresumes after seftlement or
when the act isanda full file folderlast document + 2cebfile folder. to thethat is NOT the Office of Recordor the "Leadtfare thetoschedule. o_rrice or i ::::J: 3:: Record I I
(oFR) | *"'
I
008
007
00 00
Agreements & Contracts:

ADMINISTRATIVE FILES - NOT funded
by a grant
(Correspondence, Project Administration,
Project Schedules, Certified Payrolls,
lnvoices, Logs, etc.)
Exceptions: Animal Control, Class lnstructors,
Custodial, Greenwaste, Maintenance, Roll-Off
Contracts (see Schedule for the Administrative
Services, Community Development or Parks &
Recreation)
Agreements & Contracts, Leases, MOUs,
etc. Agreement or Contract includes all
contractual obligations
(Agreement or Contract includes all
co ntractu a I o b I ig ati on s (e. g. Amen d ments,
Scope of Work or Successfu/ Proposal)
Record Series Title
Completion +
10 years
Copies -
When No
Longer
Required
Total
Retention
Yes: Before
Completion
Vital?
Mag
Mfr,OD
Ppr
Mag,
MfrOD
Ppr
Media
Options
s/r
S
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
QC&OD
Up€n-
gemptetiec
Yes: After
QC&OD
Up€n-
eempt*iec
Destroy
Paper after
lmaged &
6C'd?
Covers E&O Statute of Limitations
(insurance certificates are filed with
agreement); Published Audit Standards=4-7
years; Statute of Limitations: Contracts &
Spec's=4 years, Wrongful Death=comp. + 5
years, Developers=comp. + 10 years;
Statewide guidelines prepese lerminatien + 5
years;-CCP $$336(a), 337 et. seq., GC
s34090
All agreements, service agreements, and
contracts are sent to the City Clerk; GC
s34090.7
Description/Comments / Reference
FOLSOM, GA Ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 PageCW -2of14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
Finance OR
City Clerk
City Clerk
Lead Dept.

Lead Dept.
when the actfile folderlast document + 2srncefile folder. to thethat isor the "Leadtfare thetoretention schedule.

Office of
Record
(oFR)
012
nla
nla
011
010
009
Record
Series
No.
00 00
00 00
records actaudits and/orretentionresumes
Div
No.

Budgets - Finals
City Clerk is OFR Post-1983,
Finance is OFR Pre-1983
Brochures: See Reference Manuals
Bids: See Aqreements & Contracts
Audits / ACFR - Annual Comprehensive
Financial Reports GAFR-€€r+pret+ees+ve-
+sd+€p+Fi€ns-
Agreements & Contracts:

UNSUCCESSFUL BIDS.

UNSUCCESSFUL PROPOSALS OT
RESPONSES to RFPs (Request for
Proposals) and/or RFQs (Request for
Qualifications) that don't result in a
contract
Agreements & Contracts:

ADMINISTRATIVE FILES -WITH grant
funding
(Correspondence, Project Administration,
Project Schedules, Certified Payrolls,
lnvoices, Logs, etc.)
Record Series Title
Copies -
When No
Longer
Required
Copies -
When No
Longer
Reouired
2 years
After Funding
Agency Audit,
if required,
whichever is
longer or
Completion
+10 years
Total
Retention
Yes: Current
Fiscal Year
Yes: Before
Completion
Vital?
Mag
MfrOD
Ppr
Mag, Ppr
Mag, Ppr
Mag,
MfroD,
Ppr
Media
Options
s/t
s/r
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
QC&OD
A#e+5
veaf€
Yes: After
QC&OD
Upon-
eespl€+isf
Destroy
Paper after
lmaged &
oc'd?
Final must be filed with County Auditor; GC
s34090.7, 40802, 53901
Copies; GC 534090.7
The RFP i RFQ and the successful proposal
becomes part of the agreement or contract
(City Clerk is OFR); GC 534090
Meets auditing standards; Grants covered by
a Consolidated Action Plan are required for 5
years; Uniform Admin. Requirements for
Grants to Local Governments is 3 years from
expenditure report or final payment of
g ra ntee o r su bg rantee ; s+atewide-guidelines-
24 CFR 85J4 91.105(h), 92.505, & 570.502(a),
28€FR€€J4 29 CFR 97 .42; 4O CFR 31 .42:
44 CFR 13.42:45 CFR92.42: OMB Circular
A-110 & A-133.320(g); GC $34090; GC
s8546.7
Description/Gomments / Reference
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Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (00)
Staffing Dept.

Staffing Dept.

City Clerk OR
City Attorney /
Risk Manage.

City Attorney
Lead Dept.

Lead Dept.

Lead Dept.
toOffice of Recordor the "Leadtfareretention schedule.
when the act isanda full file folderlast document + 2,sfile folder actnormal retentionor
Office of
Record
(oFR)
018
017
016
015
014
013
Record
Series
No.
00 00
00 00
00 00
Div
No.

Commissions, Committees & Boards:

Citizens Advisory Bodies Formed by CITY

COUNCIL

AGENDAS, AGENDA STAFF REPORTS
(AGENDA PACKETS)
Including handouts, affidavits of posting,
proof of publications, public hearing
notices, staff reports and supplemental
information
Commissions, Committees & Boards:

AUDIO RECORDINGS of Meetings /
Audio Tapes
Claims
City Attorney / Risk Management is OFR
Post-2008,
City Clerk is OFR Pre-2008
City Attorney Opinions
Citizens Concerns Trackinq Software /
CRM Software / Citizens Response
Manaqement Database
Cash Receipts Detail / Backup i Accounts
Receivable Detail / Refund Detail
Building Security Videos
Record Series Title
When Ne
tongeF
neq*ireg-
Minimum 5
years
Minimum 2
years
Copies -
When No
Longer
Required
(Upon
Settlement)
P
lndefinite
2 years
1 years
Total
Retention
Yes: Before
Settlement
Yes
Vital?
Mag, Ppr
Tape
(Mas)
Mag,
MfroD,
Ppr
Mag,
Mfr, OD,
Ppr
Mao, Por
Mag, Ppr
Mag
Media
Options
s/t
S
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
QC&OD
After
S€+tl€\q€{*
Destroy
Paper after
lmaged &
oc'd?
City preference; Brown Act challenges must
be filed within 30 or 90 days of action; GC
SS340e0, 54960.1 (c)(1 )
City preference; State law only requires for
30 days; GC 554953.5(b)
City Attorney is OFR for lawsuits; Risk
Management administrates claim; GC
ss34090.7, 34090.6
Department Preference; GC 534090
GC E34090
Deoartment oreference (data is inter-related):

Department preference (not all detail is sent
to Finance; GC 534090
Records regular and ongoing operations as
well as public activities; GC SS34090.6,
60201 et seq.

Description/Comments / Reference
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Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (00)
Lead
(Responding
)Dept.

Lead Dept.

Staffing Dept.

Staffing Dept.
records actnormal retentionresumes after settlement or
to theor the "Leadaretoretention
anda full file folderlast document +destruction is
Office of
Record
(oFR)
022
021
020
019
Record
Series
No.
00 00
00 00
Div
No.

Copies or duplicates of any record
Contracts: See Aqreements
Complaints / Concerns from Citizens
(operational : excludes Police)
Committees Internal - Attended by
employees: All Records
(e.9. Records Management Committee, ln-
House Task Forces, etc.)
Commissions, Committees & Boards:

External Organizations
(e.q. Countv Board of Supervisors)
Commissions, Committees & Boards: City
Gouncil Subcommittees
(Composed solely of less than a quorum
of the City Council)
Commissions, Committees & Boards:

Citizens Advisory Bodies Formed by CITY

COUNCIL

MINUTES, RESOLUTIONS, BYLAWS
Record Series Title
Copies -
When No
Longer
Required
2years
2years
When No
Longer
Required
2 years
P
Total
Retention
Yes
Vital?
Mag Ppr
Mag Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag,
Mfr, OD,
Ppr
Media
Options
S
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
QC&Op1+
yeaf€
Destroy
Paper after
lmaged &
oc'd?
GC 534090.7
City preference to be consistent with
correspondence; Statute of Limitations for
personal property, fraud, etc. is 3 years;
Claims must be filed in 6 months; CCP
$$338 et seq., 340 et seq., 342,€€{€€45+
GC 534090
GC 534090
Non-records
All recommendations are presented to the
City Council; GC $34090 et seq.

Notes taken to facilitate the writing of the
minutes can be destroyed after minutes have
been adopted; GC $34090 et seq.

Description/Comments / Reference
FOLSOM, GA Ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CW - 5 ol 14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
Dept. that
Authors
Document
or
Receives the
City's Original
Document
Dept. that
Authors
Document
or
Receives the
City's Original
Document
records actauditsretentionresumes
Retentions be
Retentions applv to the de
Office of
Record
(oFR)
Record
Series
No.
024
023
anda full file folderlast document + 2file folder.
00 00
of Recordor the "Leadtfareretention schedule.

Div
No.

Correspondence - TRANSITORY /
PRELIMINARY DRAFTS, lnteragency and
lntraagency Memoranda not retained in
the ordinary course of business
Gontent NOT Substantive. or NOT made
or retained for the purpose of
preservinq the informational contenl for
future reference
(e.9. calendars, checklists, e-mail or social
media postinqs. instant messaqinq,+hal
eendue+e++usiness; invitations, instant
messaging, logs, mailing lists, meeting
room registrations, speaker slips. staff
videoconference chats. notes and
recordinos. supply inventories, telephone
messaqes. text messaqes. transmittal
letters, thank yous, requests from other
cities, undeliverable envelopes, visitors
logs, voice mails, webpaqes, etc.)
Correspondence - ROUTINE
{Content relates in a substantive way to
the conduct of the public's business)
(e.9. Adrninistrative, Chronological,
General Files, Letters, Memorandums,
Miscellaneous Reports, Press Releases,
Public Records Requests, Reading File,
Working Files, etc.)
Record Series Title
When No
Longer
Required
2 years
Total
RetentionVital?
Mag, Ppr
Mag, Ppr
Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper after
lmaged &
oc'd?
business. or ARE made or retained for the
puroose of preservinq the informational
content for future reference are saved by
placing them in an electronic or paper
(project) file folder endjelaingd-follhq
applicable retention period. lf not mentioned
here, consult the City Attorney to determine if
a record is considered transitory / preliminary
drafts. GC 534090, GC 56252:64 Ons Cal
Attv. Gen. 3'17 i'|981)): Citv of San Jose v.

Superior Court (Smith). 5218066. Supreme
Court of California, 2017
business-
the GONTENT of the record. Records
where either the Content relates in a
sr rhstantive wav to the conduct of the oublic's
Electronic and paper records are
cateoorized. filed and retained based uoon
GC S34o9o
Description/Comments / Reference
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Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
Human
Resources
Lead Dept.
(except for
Utilities)
Lead Dept.

Lead Dept.

Lead Dept.
to theor the "Leadtfare thetoretention schedule.
acf lsanda full file folderIast document + 2file folder records actaudits and/orresumes after settlement or
Office of
Record
(oFR)
029
028
027
026
025
Record
Series
No.
00 00
00 00
00 Div
No.

Grievances and lnformal Complaints
(Employees)
Grants / CDBG / Reimbursable Claims i
Subventions / FEMA Claims / OES Claims
(SUCCESSFUL Reports, other records
required to pass the funding agency's
audit, if required)
Send Grant Financial Reports to Finance
Applications (successful), program rules,
regulations & procedures, reports to grant
funding agencies, correspondence, audit
records, completion records
Grants (UNSUCCESSFUL Applications,
Correspondence)
GIS Database lData lLayers (both City-
wide and Specialized)
Drafts & Notes: Drafts that are revised
(retain final version)
Record Series Title
Copies -
When No
Longer
Required
After Funding
Agency Audit,
if required -
Minimum 5
years
2 years
When No
Longer
Required
When No
Longer
Required
Total
Retention
Yes: Before
Disposition
Yes
Vital?
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag
Mag, Ppr
Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper after
lmaged &
oc'd?
Send all grievances to Human Resources; All
State and Federal laws require retention until
final disposition of formal complaint; State
requires 2 years after action is taken; GC
ss1 2946,1 2960. 34090
Meets auditing standards; Grants covered by
a Consolidated Action Plan are required for 5
years; Uniform Admin. Requirements for
Grants to Local Governments is 3 years from
expenditure report or final payment of
grantee or subgrantee; sta+e*ide-guidelines-
24 cFR 8#4 e1.105(h), e2.50s, & 570.502(a),
28€FR€@ 29 CFR 97 .42; 40 CFR 31 .42:
44 CFR 13.42:45 CFR92.42: OMB Circular
A-1 10 & A-133.320(g); GC S3a090; GC
88546.7
GC S34o9o
The Lead Department should print out
historical documents (or save source data)
prior to replacing the data, if they require the
data or output for historical purposes;
Department Preference (Preliminary
documents); GC $34090 et seq.

As long as the drafts and notes are not
retained in the "Regular Course of Business"
Consult the City Attorney to determine if a
record is considered a draft. GC 534090,
GC 56252
Description/Gomments / Reference
FOLSOM, CA ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CW -7 of 14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
Lead Dept.

City Clerk
City Clerk
Lead Dept.

Lead Dept.

City Attorney
City Attorney /
Risk Manage.
to thethat istheorarerefer toretention schedule.
when the act isa+,sfile folder.

Office of
Record
(oFR)
Record
Series
No.
036
035
034
033
032
031
030
00 00
00 00
00 00
00 Div
No.

Newspaper Clippings
Municipal Code and City Charter (these
are copies)
Minutes (City Council, RDA, PFA)
Material Data Safety Sheet (MSDS) /
Chemical Use Report Form (or records of
the chemical / substance / agent, where &
when it was used)
Leave Slips
Lawsuits, Litigation, Pending Litigation
lnsurance Certificates for Agreements and
Contracts
normal retentionresumes
Record Series Title
When No
Longer
Required
Copies -
When No
Longer
Required
Copies -
When No
Longer
Reouired
30 years
When No
Longer
Required
Copies -
When No
Longer
Required
(Upon
Settlement)
Copies -
When No
Longer
Reouired
Total
Retention
Yes: Current
Original
Yes (all)
Yes: Before
Settlement
Vital?
Ppr
Mag,
Mfr, OD,
Ppr
Mag
Mfr. OD
Ppr
Mag
Mfr. OD
Ppr
Mag, Ppr
Mag,
MfrOD
Ppr
Mag, Ppr
Media
Options
S
S
s/r
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
oc&op
No
No
Yes: After
QC&OD
A#eF
ha€tive
Yes: After
QC&OD
AfteF
S€fi|€men+
Destroy
Paper after
lmaged &
oc'd?
Non-records - may be obtained from the
newspaper company; GC 534090
Return any whole unused codes to the City
Clerk; Originals maintained by City Clerk
Permanently; GC 534090
Originals maintained by City Clerk
Permanently; GC 534090.7
Previous MSDS may be obtained from a
service; MSDS mav be destroved as lonq
as a record of the chemical / substance /
aqent. where & when it was used is
maintained for 30 vears; Applies to qualified
employers; 8 CCR 3204(dX1XA) et seq,
(BX2 and 3)
Preliminary draft / transitory record; GC
s34090, GC 56252
Risk Management administrates claim; GC
ss34090.7, 34090.6
lf a certificate cannot be matched to a
contract, send to Finance; GC 534090.7
Description/Comments / Reference
FOLSOM, GA ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CW - I of 14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
feag-Sept
Lead Dept.

Lead Dept.

Human
Resources
City Clerk
Lead Dept.
when the act isalast document + 2s/ncefile folder.
to thethat is NOT theor"Leadtfare thetoretention schedule.

Office of
Record
(oFR)
Record
Series
No.

Div
No.
s4+
040
039
038
037
068
0s
00 00
00 00
00 NeT Eleetiens Petitiens fer lnitiative;
Gity Clerk sehedule
Personnel Work Schedules
Personnel Files (Supervisor's Notes)
Personnel Files
Ordinances - City Council
Oaths of Office - Commissions /
Committees
records actaudits and/orretentionresumesor
Record Series Title
lJear
2 years
1 year
(After lncorp.
ln Evaluation)
Upon
Separation,
Send to
Human
Resources
Copies -
When No
Longer
Reouired
4 years
Total
Retention
Before
Annual
Performance
Evaluation
Before
Separation
Yes (all)
Vital?
Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag,
Mfr, OD,
Ppr
ppr
Media
Options
S
lmage:
l=lmport
M=Mfr
S=Scan
No
Destroy
Paper after
lmaged &
oc'd?
Net related te eleetl
ferpe*iens;ee{gg++S
GC 534090
Preliminary Drafts or Notes maintained in a
separate folder to be incorporated into
performance evaluation, or to document
progressive discipline; GC $34090 et seq.

Ensure records kept in Department files
comply with City policy (all originals are sent
to Human Resources); GC 534090.7
Originals maintained by City Clerk
Permanently; GC 534090
Statute of Limitations: Public official
misconduct is discovery of offense + 4 vears.
retirement benefits is 6 vears from last
action: statewide quidelines propose
Termination + 6 vears: GC Q34090: PC
Q$801.5.803(c)r 29 USC 1113
@
term ef effiee and 4 years after th€ expiratien
ef term and dees net delineate between the
$l*e.,++$+++ge
Description/Gomments / Reference
FOLSOM, CA ozooz Gladwell Govemmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior wriften permission from GGS (909) 337-3516 PageCW -9of14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
Lead Dept.
(Who
Ordered the
Appraisal)
Lead Dept.
(Who
Ordered the
Appraisal)
Lead Dept.

Lead Dept.

Lead Dept.

Lead Dept.

City Clerk
audits and/ornormalresumes after settlement or
when the act isalast document + 2since destruction isfolder. to thethat is NOT theor
Office of
Record
(oFR)
Record
Series
No.
048
047
046
045
044
043
o42
00 00
00 00
00 00
00 Div
No.

Real Estate Appraisal Reports:

Purchased Property, Funded Loans
Real Estate Appraisal Reports: Property
NOT purchased, Loans not funded, etc.

Purchase Orders, Procurement &
Contracting Records (RFPs,
Specifications, Contracts, Amendments,
Successful Bids, Notice of Award, RFQs,
etc.)
Public Relations / Press Releases
(Newsletters)
Public Records Act Requests and copies
of records produced
Policies & Procedures - Department-
Speeific (NOT City-Wide) Except Police
Policies & Procedures - Gity-wide
User Fee & Schedules for City
Record Series Title
When Ne
tong€F
eeq*reg-
Minimum 5
vears
2 years
10 years
2 years
2 years
Superseded +
5 years
Copies -
When No
Longer
Reouired
Total
Retention
Yes: Before
Purchase
Yes: Before
Completion
tfare therefer to
Vital?
Mag,
MfrOD,
Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag
Mfr. OD.

Ppr
Mag, Ppr
Mag, Ppr
Media
Options
S
s/l
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
QC&OD
l+aetive
Yes: After
QC&OD
Destroy
Paper after
lmaged &
OC'd?
Not accessible to the public until purchase
has been completed; meets grant auditing
requirements; 24 CFR85.42 & 91.105(h), &
570.502(b); 29 CFR 97.42, GC 534090
Not accessible to the public;€tatewide-
eu+ee+nes-snew++ea+s; GC SS34090,
6254(h)
Department preference for grant auditing
requirements (errors & omissions does not
apply);{@
@
@ienaire-
years; CCP SS337. 337.1 (a), 337.1 5, 343:

GC 534090
GC S34o9o
GC S34o9o
City preference ; S+a+ewit*r*gtuidelines-
@;Gc
s34090
City Clerk is OFR (copies); GC S34090.7
Description/Gomments / Reference
FOLSOM, CA ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CW - 10 of 14
Updated: 1O11312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
Lead Dept.

Lead Dept.

Lead Dept.

City Clerk
City Clerk
records actaudits and/orresumes after seftlement or
Retentions be
Retentions app
Office of
Record
(oFR)
053
nla
nla
052
051
050
049
act isanda full file folderlast document + 2stncefile folder v to the de
Record
Series
No.

Div
No.
00 00
00 00
00 or the "Leadtfare therefer to
Reports and Studies (Historically
significant - e.9., Zoning Studies, plans,
environmental reports)
Reference or Working Files: See
Correspondence
Reference Materials: Brochures, Manuals,
and Reports: Produced by OUTSIDE
ORGANIZATIONS (League of California
Cities, Chamber of Commerce, etc.)
Reference Materials: Brochures, Manuals,
and Reports: Produced by OTHER
Departments
Reference Materials: Brochures, Manuals,
and Reports: Produced by YOUR
Department
Records Destruction and Storage Lists i
Certificate of Records Destruction
Real Property (Recorded Property Related
Documents)
(Abandonments, Deeds, Deed
Restrictions, Easements, Liens, Lot Line
Adjustments, Reconveyances, Resale
Restrictions, Quitclaims, Vacations,
condemnations, easement agreements,
Right of Entry Agrgqlenfg, etc.)
Record Series Title
P
When No
Longer
Required
Superseded
When Ne
t€ngeF
eegtair€+-
Minimum 2
vears
Copies -
When No
Longer
Required
Copies -
When No
Longer
Required
Total
RetentionVital?
Mag
Mfr,OD
Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Media
Options
s/t
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
oc&oD{4
yeafs
Destroy
Paper after
lmaged &
oc'd?
Administratively and Historically significant,
therefore retained permanently; GC 534090
maintained independent of project files
Non-Records
Copies; GC 534090.7
@lccS34oeo
GC 534090.7
Send all originals to the City Clerk; GC
s34090.7
Description/Comments / Reference
FOLSOM, CA ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CW - 11 of 14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
Lead Dept.

Lead Dept.

Lead Dept.

Lead Dept.

Lead Dept.

City Clerk
Lead Dept.
when the acta+2since destruction isfile
audits and/ornormal retentionresumesor
to thethat is NOT the Office of Recordor thearerefer toretention schedule.

Office of
Record
(oFR)
060
059
058
057
056
055
054
Record
Series
No.
00 00
00 00
00 00
00 Div
No.

Subpoenas
Special Projects / Subject Files / lssue
Files
Special Event Permits
Speaker Cards (submitted at public
meetings)
Safety: OSHA lnspections & Citations,
Log 200 and Log 300,301,301A
Resolutions - City Council, RDA, PFA
Reports and Studies (other than
Historically significant reports - e.g. Annual
Reports, plans, strategic plans)
Record Series Title
2 years
When Ne
tong€F
eequire+-
Minimum 2
VEATS
Expiration + 2
years
When No
Longer
Required
5 years
Copies -
When No
Longer
Required
10 years
Total
Retention
Yes: During
Class or
Program
Yes (all)
Vital?
Mag. Ppr
Mag, Ppr
Mag, Ppr
Ppr
Ppr
Mag,
Mfr, OD,
Ppr
Mag, Ppr
Media
Options
S
lmage:
l=lmport
M=Mfr
S=Scan
No
Destroy
Paper after
lmaged &
oc'd?
GC 534090
Department Preference; GC $34090 et seq
GC S34o9o
Preliminarv drafts / Transitory records not
retained in the ordinary course of business
(used to accurately produce minutes); GG
534090 et seq.

Calif. Labor Division is required to keep their
records 7 years; OSHA requires 5 years;
State law requires 2 years; 8 CCR
S3203(bX1), Gc S340e0.7; LC S642ec
Originals maintained by City Clerk
Permanently; GC 534090.7
lnformation is outdated after '10 years;
;-
GC 534090
Description/Comments / Reference
FOLSOM, GA ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CW - 12 of 14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY-WIDE STANDARDS (00)
Lead Dept.

Lead Dept.

Lead Dept.
tothe Office of Recordor the "Leadtfare theto
when the act isanda full file folderlast document + 2file folder. records actauditsresurnes after settlement or
Office of
Record
(oFR)
064
063
062
061
Record
Series
No.
00 00
00 00
Div
No.

Training - ALL COURSE RECORDS
(Attendance Rosters, Outlines and
Materials; includes Ethics, Harassment
Prevention. Tailqates, & Safety training)
Time Sheets i Time Cards / Overtime
Sheets / Overtime Cards
Tapes: See Boards & Commissions
Surveys / Questionnaires (that the City
issues).
lf a summary of the data is compiled, the
survey forms are considered a draft or
transitory record, and can be destroyed as
drafts (When No Longer Required)
Record Series Title
7 years
10 years
2 years
Total
RetentionVital?
Mag,
MfroD,
Ppr
Mag,
Mfr, OD,
Ppr
Mag, Ppr
Media
Options
s4
S
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
QC&OD
lfia€tive
Yes: After
QC&OD
A,ftec?
years
Destroy
Paper after
lmaged &
6C'd?
Department Preference; OSHA requires 5
years for safety records; S{atewiCe-
@Calif.Labor
Division is required to keep their OSHA
records 7 years; Ethics Training is 5 years;
EEOC/FLSAJADEA (Age) requires 3 years
for promotion, demotion, transfer, selection,
or discharge; State Law requires 2 -3 years;
I CCR $3203 et seq., 8 CCR 14300.33(a);
29 CFR 1627.3(b)(2),29 CFR 1904.33,29
CFR 1904.44; LC $642e(c); Gc SS12946,
12960. 34090, 53235.2(b), 53237.2(b\
Departments retain original individual
(signed) time cards, and submit a summary
to Payroll; 10 years to facilitate grant audits;
Meets auditing standards (audit + 4 years);
IRS requires 4 years; Ca. requires 2 yr min.;
FTB keeps 3 years; Published artieles sher+
;-
IRS Res $31.6001-1(eX2), R&T 519530; LC
$ 1 17a(d); Gc 534090
GC 534090
Description/Gomments / Reference
FOLSOM, CA ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CW - 13 of 14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (00)
Lead Dept.

Lead Dept.
e+verc*
HOLDS: Litiqation. comp,
to thethat is NOT the Office af Recordorare therefer toretention when the act isanda+2since destruction is
'*ff;'l::".iJiii":
(oFR) | *''
I
067
066
e65
00 00
00 sints. c
Volunteer / Unpaid lntern Applications &
Agreements - Unsuccessful or Pending
Applicants
Volunteer / Unpaid lntern Applications &
Agreements - Successful
Training Geurse Reeerds: City Spensered
@@
@ien_
Plans (lAP); AfterAetien ReBerts (AAR); Plans;
Preparedness Training & Exereises; Reseuree
Manaqement, eemmunieatiens, ete,
actaudits and/ornormal retentionafter settlement or
Record Series Title
3 years
lnactive /
Separation +
3 years
Sene-g-e*V-
Clerk
Total
RetentionVital?
Ppr
Ppr
Magr
*qfe€B;
Ppr
Media
Options
S
lmage:
l=lmport
M=Mfr
S=Scan
Ves+4fiet
e€e+
When
+Fadive
Destroy
Paper after
lmaged &
oc'd?
Department preference (Courts treat
volunteers as employees);
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer, selection,
or discharge; 29 CFR 1602.31 &
1627.3(bXl )(i)&(ii), GC SS12e46,12e60,
34090
Department preference (Courts treat
volunteers as employees);
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer, selection,
or discharge; 29 CFR '1602.31 &
1 627.3(bX1 Xi)&(ii), Gc SS1 2e46, 1 2e60.
34090
Description/Comments / Reference
FOLSOM, CA ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CW - 14 of 14
Updated: 1011312022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY ATTORNEY
Divisions: City Attorney (16), Risk Management (17)
City
Attorney
City
Attorney
City
Attorney
City
Attorney
City
Attorney
City
Attorney

CITYATT
HOLDS: Lit
when the act isanda full file folderlast document + 2stnce the record is not listedrefer to the
RecordDiv
Office of
Record
(oFR)
SeriesNo.

No.
153
152
008
015
151
150
normal retention
16 16
16 16
16 16
Lawsuits / Litigation
Final Settlement Only
Lawsuits i Litigation
Except Final Settlement
Agreements & Contracts with Outside Legal
Counsel
City Attorney Opinions
Bankruptcies (Where City does not pursue a
claim)
Amicus Briefs
Record Series Title
P
tongeF
negt*ir€d-
Minimum 5
vears
L€ng€F
eeguir€d-
Minimum
Completion
+ 10 vears
P
2 years
When Ne
tenge+
eequire+-
Minimum 2
VCATS
Total
Retention
Yes: Until
Resolution
Yes: Until
Resolution
Yes (before
oompletion)
Yes
Yes
Vital?
Mag, Mfr,
OD, Ppr
Mag, Mfr,
OD, Ppr
Mag, Mfr
OD, Ppr
Mag, Mfr,
OD, Ppr
Mag, Ppr
Mag. Ppr
Media
Options
S
S
s/t
S
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
QC&OD
A#e+
Se++led
Yes: After
oc&oD
A#eF
Sefrted
Yes: After
QC&OD
A#er-
eempletien
Destroy
Paper
after
lmaged &
fJC'.1?
Department Preference; GC 534090
Depaftment Preference; Covers various
statute of limitations; CCP SS 337 et seq.; GC
SS 911.2, 94#, 34090, 34090.6; PC 5832.5
Covers E&O Statute of Limitations; Published
;
Statewide guidelines prepese terminatien + 5
tears; CCP SS336(a), 337 et. seq., GC 534090
Department Preference; GC 534090
GC 534090
Department Preference; GC 534090
Description/Gom ments / Reference
FOLSOM, CA. ozOoz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 PageCA-1o12
Updated: 611012022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY ATTORNEY
Divisions: City Attorney (16), Risk Management (17)
City
Attorney /
Risk
Manaqe.

City
Attorney /
Risk
Manage.

City
Attorney
Human
Resources
Human
Resources
Office of
Record
(oFR)
Record
Series
No.

Div
No.Total
Retention
Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper
after
lmaged &
Record Series TitleVital?Description/Gomments / Reference the record isto the Retention forWide Standards
when the act islast document + 2file folder.
030
016
050
155
154
17 17
16 16
16 lnsurance Certificates (for Contracts, Vendors,
and City-issued Certificates etc.)
Claims - After 2008
City Clerk is OFR Pre-2008
Records Destruction and Storage Lists /
Certificates of Records Destruction - City
Attorney Records only
(contains orivileoed information)
Pitchess Motions, Subpoenas Regarding
Personnel, Restraining Orders for Employees,
etc.

Personnel lssues / Skelly Meetings (Advice
File)
1 1 years
t€ng€F
neguire+-
Minimum 5
VEATS
P
2 years
5 years
Yes:

Before
Completion
Yes: Until
Resolution
Yes: Until
Separation
Mag, Mfr,
OD, Ppr
Mag, Mfr,
OD, Ppr
Mag, Mfr,
OD, Ppr
Mag. Ppr
Mag,
oD,
Mfr
Ppr
S
S
S
S
Yes: After
QC&OD
Afte+4
yea+s
Yes: After
QC&OD
Afre+
Se$led
Yes: After
QC&OD
A#e+*
yeafs
Yes: After
QC&OD
A#eF
Sepa+a+ien
resumes after
Longest Statute of Limitations is 10 years;
Conforms with Agreement Retention;
; CCP
Q337 et seq.; GC S34090
Department Preference; Covers various
statute of limitations; CCP SS 337 et seq.; GC
SS 911.2, 94+6, 34090, 34090.6; PC 5832.5
Department Preference; GC 534090 et. seq.
cc s34o9o
Department Preference; EEOC/FLSA/AD EA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 2 -3 years; retirement
benefits is 6 years from last action; 29 CFR
1602.31 & 1627.3(bxii), 8 ccR S320a(dX1) et
seq., GC SS12946.12960 34090;29 USC 1113
FOLSOM, CA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 PageCA-2ot2
Updated: 611012022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City Clerk
e+Verc*
Finanee /
Revenue
feaa-Oept
c74
004
170
0e5
r Record I Div Officeof | ^ I -. I Senes No. Record No. (oFR) I I
21 2+
z+
21Administrative Hearings / Appeals:
inelndes:Code Enforcement and Truancies
records actaudits and/orresumes after settlement or
0032+Payme*Ua*,+er
1 @inanee
normal retention
Finan€e+
Aeeesnting
eepies--
t€figeF
Wa+an+*equestsr€
Record Series Title
Agenda Packets / Staff Reports: City
Council, RDA (Redevelopment Agency).

Successor Aqencv. Oversiqht Board. & PFA
(Public Financinq Authority) - (Prior to 1988)
in+
@iens
neeeipt geeks / lnv
+ta+m-Cil+in$€te,
tengeF
eeq+*iree-
Minimum
Resolution +
2 years
Total
Retention
Follows
Retention of
Subject
Matter
2jears
SJear€
Vital?
Yes+-lJn+il_
Peid
Yes: While
Active
lssues
Yes: Until
After
Meeting
Mag, Ppr
Media
Options
Mag, Mfr.

OD. Ppr
[+agr+ilfh
gSt-Ppr
A4a#+r
ory
lmage:
l=lmport
M=Mfr
S=Scan
S
s++
Destroy
Paper after
lmaged &
QC'd?
Y-es#erep
4-year
Yes: After
QC&OD
Description/Comments / Reference
Department preference; GC 534090
acf isanda full file folderlast document + 2since destruction isbfile folder. thenot listedrefer to the Retention forWide Standards
Department Preference (large documents
were separated out, some attachments
are not in files); GC $34090 et seq.

FOLSOM, GA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior wriften permission from GGS (909) 337-3516 Page CC - 1 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City Clerk
City Clerk
Office of
Record
(oFR)
Record
Series
No.

Div
No.Record Series TitleTotal
RetentionVital?Media
Options
lmage:
l=lmport
M=Mfr
Destroy
Paper after
lmaged &Description/Com ments / Reference
record is not listedrefer to the Retention forWide
when the act isanda full file folder/asf+2since destruction isfile records actauditsnormal retentionresumes after settlement or 172
171
21 21
Agreements & Contracts - Maintenance
Agreement or Contract includes all
contractual obligation s (e. g.

Amendments, Scope of Work or
Successfu/ Proposal)
Examples of Maintenance: Custodial, grants,
landscape maintenance, painting, tree trimming,
software, education MOU, employment,
telephones, newsletter, employment, sole source
or waivers of bids, copiers, etc.

Agenda Packets / Staff Reports: City
Council, RDA (Redevelopment Aqencv),
Successor Aqencv. Oversiqht Board. & PFA
(Public Financing Authority) (1988 Forward)
lncluding handouts, affidavits of agenda postings,
staff reports and supplemental information
Completion +
5 years
P
Yes (before
completion)
Yes: Until
After
Meeting
Mag, Mfr
OD, Ppr
Mag, Mfr,
OD, Ppr
s/r
S
Yes: After
QC&OD
A#e+
eemptetie+
Yes: After
QC&OD
2jears
Statute of limitations is 4 years for
contracts; Errors and Omissions does not
apply; s+atewid€€lllide+ines_pf€pe,se-
@
i
@@ccPSS337.
337.1(a),337.15, 343; GC 534090
Department Preference (The minutes are
the permanent record); GC $34090 et
seq.

FOLSOM, CA, ozooz Gladwell covernmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC -2of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) Office of
Record
(oFR)
City Clerk173
Record
Series
No.

Div
No.
21 Record Series Title
Agreements & Contracts - ALL Non-
lnfrastructure
Agreement or Contract includes all
contractual obligations (e.9.

Amendments, Scope of Work or
Successfu/ Proposal)
Examples of NONlnfrastructure: Consulting,
disposal, franchises, housing, leases, legal
services (except those with outside counsel),
mutual aid, professional services, services, street
light repairs, STA - measure A, plan check
services, surveys and studies for repairs-water-
sewer, etc.

Total
Retention
Completion +
10 years
Vital?
Yes: Before
Completion
Media
Options
Mag, Mfr
OD, Ppr
lmage:
l=lmport
M=Mfr
S=Scan
s/l
Destroy
Paper after
lmaged &
Yes: After
oc&op
AfteF
eempt+ien
records actaudits and/orretentionresu/'nes after seftlement or Descri ption/Comments / Reference
Covers E&O Statute of Limitations;
Published Audit Standards=4-7 years;
Statute of Limitations: Contracts &
Spec's=4 years, Wrongful Death=comp.
+ 5 years, Developers=comp. + 10 years;
when the act isanda full file folderlast document + 2s/ncebfile folder. record is not listedrefer to the Retention forWide Standards +-+yearslGCP $$336(a), 337 et. seq.,
GC 534090
FOLSOM, CA, ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 3 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City Clerk
City Clerk
City Clerk
City Clerk
records actauditsnormal retentionresumes after settlement or Office of
Record
(oFR)
Record
Series
No.

Div
No.Record Series TitleTotal
RetentionVital?Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper after
lmaged &Description/Comments / Reference
the record is not listedrefer to the Retention forWide Standards when the act isanda full file folderlast document +destruction isfile folder. 176
175
288
174
21 21
21 21
Assessment District Protest Letters.

Ballots, Tally Sheet, & Envelopes - Prop.
218 proceedings
Results are in Election History file
Annexations / Boundaries / Consolidations i
LAFCO - Final Council-Approved Documents
Agricultural Preseryes / Williamson Act
Agreements & Contracts - Infrastructure,
DDAs, OPAs, MOUs, MOAs, Housing
RegulatoryAgreements (Agreementor
Contract includes all contractual
obligations (e.9. Amendments, Scope of
Work or Successfu/ Proposal and
Noflces of Completion))
Examples of I nfrastructure: Architects, Buildings,
bridges, CaIPERS, covenants, deferred
improvement agreements, design/build,
development, environmental, Joint Powers, MOUs,
park improvements, paving, property & property
restrictions, redevelopment, reservoirs, sewers,
sidewalks, slurry seals, street & alley
improvements, se+t+ement subdivisions, utilities,
water, trails construction, traffic studies, solid
waste, etc.
2 years
6-m€=
P
P
PYes: Before
Completion
Ppr
Mag, Mfr
OD, Ppr
Mag, Mfr
OD, Ppr
Mag, Mfr,
OD, Ppr
s/t
s/t
S
Yes: After
QC&OD
Yes: After
oc&oD
Yes: After
QC&OD
After-
eemptetien
GC S53753(eX2) DeBa4men+preferenee-
@
€€nsti{u{i€n-A+Xl]+
Land Records; GC 534090
Department preference; GC 534090
Department Preference; All infrastructure,
JPAs, &4'4{*u€l-Aid contracts should be
permanent for emergency preparedness;
Statute of Limitations is 4 years; 10 years
for Errors & Omissions; land records are
permanent by law; CCP SS337. 337.1(a),
337.15, 343; GC 534090, Contractor has
retention requirements in 48 CFR 4.703
FOLSOM, GA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without priorwriften permission from GGS (909) 337-3516 Page CC - 4 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SGHEDULE: CITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City Clerk
City Clerk
City Clerk
feae+ep+
Citv Clerk
City Clerk
records actand/ornormal retentionresumes after settlement or Office of
Record
(oFR)
Record
Series
No.

Div
No.Record Series TitleTotal
RetentionVital?Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper after
lmaged &
QC'd?
Description/Gom ments / Reference
the record is not listedrefer to the Retention for
the act isanda full fileIast document + 2since destruction isfile folder. 179
012
178
+77
r€us€d+
011
274
21 21
21 21
21 21
City Council Actions Database
Budgets (Finals) - Post 1983
Finance is OFR pre-1983
Bonds: lssued by the Gity, PFA, or RDA:

Official Statements / Certificates of
Participations (COPs) rcEDlGSqrn_utily_
Facility Districts) / Assessment Districts
iniens-
Arrdit Renorts / ACFR - Annual
Comprehensive Financial Reports and
related Audit Opinions (Use 01 1-21: 177 is
obsolete)
Assessment / Maintenance / Landscape &
Lighting / Street lmprovement District
Pro.iects / Community Facilities Districts
(FORMATION, BOUNDARIES)
lndefinite
P
Cancellat.,
Redemption
or Maturity +
10 years
gepie+-
When Ne
tengeF
ReeuiFed
P
P
Yes
Yes: Until
Maturity
Yes: Until
Completed
Mag
Mag, Mfr,
OD, Ppr
Mag, Ppr
[ ag6Ppr
Maq. Mfr.

OD. Ppr
Mag, Mfr
OD, Ppr
s/t
s/l
s/t
Yes: After
QC&OD
4-yea+
Yes: After
QC&OD
Yes: After
QC&OD
4-yeaf
Data Fields / Records are interrelated;
cc s34o9o
Department Preference; GC 534090
Department Preference; Statute of
Limitations for bonds, mortgages, trust
deeds, notes or debentures is 6 years;
Bonds issued by local governments are
10 years; There are specific requirements
for disposal of unused bonds; CCP
$$336(a)(1 ) & (2), 337.5(2); Gc S43e00
et seq.
eepies=,ee{Ca09+.7
Department Preference; GC Q34090;
Departments keep cooies GC Q34090.7
Department Preference; Statute of
Limitations is 4 - 10 years (for Errors &
Omissions); CCP SS337. 337.1(a),
337.15, 343; GC 534090.7
FOLSOM, GA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 5 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SGHEDULE: GITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) Office of
Record
(oFR)
Sta#in+
Dep+
City Clerk
Human
Reseurees
Record
Series
No.
180
474
01€
Div
No.
2+
21 21
s+s€tu+ed
When Ne
tengeF
Cequiree-
l[inimum-$
yea+s
€{aim€--P+i€}F{€F+g€8
eity Atterney / Rjsk Management is eFR Pest
2e08
records act
e+tyeb+*-e{€2+
audits
Record Series Title
€€UN€IL
{A€ENDA+ €Kffi)
@ing;
ien
Commission & Gommittee Applications /
Advisory Board Applications /
Correspondence / Attendance (oaths of office
for appointed officials)
When Ne
t€ng€F
eeguir€+-
lltinimum-?
yeafs
Total
Retention
When Ne
tong€r-
neSuire+-
l/linimum4
)ear€
When No
Longer
Required -
Minimum 5
vears
Yes: Until
P.ese{u+ien
Vital?
A4a#pr
Magr+'a+rr
g+,-Ppr
Media
Options
+'4ag;+p+
Mag, Ppr
S
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper after
lmaged &
oc'd?
Ves+&eres
A,fte+€e$ed
Description/Com ments / Reference
@
34090
@ieus-
normal retentionresumesor
when the act isanda full file folderlast document + 2srnce,sfile the record is not listedrefer to the Retention forStandards W@
Department Preference; GC 534090
FOLSOM, CA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 6 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SGHEDULE: GITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) e+verc*
City Clerk
eiry+e*
Office of
Record
(oFR)
Citv Clerk
e+Veer*-
Record
Series
No.
e4
+23
181
0{}
2+
21 2+
Div
No.
2+
@
nOministrative; gn
Reperts; Reading File; Werking Fites; ete,)
Commissions & Committee Rosters / Maddy
Act List
€OUN€IL

FORMATIEN
Record Series Title
Economic lnterest Filinqs (FPPC 700 Series
Forms - Statement of Economic lnterests):

ELECTRONICALLY FILED
@
e+e+natf-eeurse-e++l*siness-
(e,9, ealendars; eheeklists' e mail that dees
@ing'
+'sgffiai++Fgf+st€!-meeting-feom-
iee-
maits-,e+e-J
"yea+s
5 years
P
Total
Retention
10 years
When Ne
teng€F
eequiree
Yes
Vital?Media
Options
A4aS,Pf+
Mag, Ppr
l*a+,+++
e++pr
Maq. Mfr.

OD. Ppr
l*ag'+pr
resurnes after seftlement or records actaudits and/ornormal retention S
lmage:
l=lmport
M=Mfr
S=Scan
s/r
Ves=*ftec
Q€{-ED
+g+ea+s
Destroy
Paper after
lmaged &
QC'd?
QC
Yes: After
Description/Comments / Reference
ee-s34ege
Department Preference; GC 534090
file folder. actanda full file folderlast document + 2stnce the record is not listedrefer to the Retention forStandards Statements fi led electronicallv are
required for 10 vears: Citv maintains
copies onlv: oriqinal statements are filed
with FPPC: GC S81009(fl&(q): GC
Q84615
@ing-@@
@@
se52
FOLSOM, GA. Ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior wriften permission from GGS (909) 337-3516 Page CC -7 of 19
Updated: 81512022

12/13/2022 Item No.5.

REGORDS RETENTION SCHEDULE: CITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City Clerk
F+e+++e-
Ma+shall-&
Fi+e-
Preventien
Lead Dept.

City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
Office of
Record
(oFR)
Record
Series
No.

Div
No.Record Series TitleTotal
RetentionVital?Media
Options
lmage:
l=lmport
M=Mfr
Destroy
Paper after
lmaged &Description/Comments / Reference
the record is not listedrefer to the Retention for
when the act isanda full file+2since destruction isfile folder records actnormal retentionresurnesor
187
44 186
185
9't0
184
183
182
21 2+
21 21
21 21
21 21
FPPC Biennial Review (History)
FirewerksStand lffi
aeptieatiens)
FPPC
Correspondence re fi ling requirements
(Attendance Rosters, Outlines and Materials
for programs provided by the City)
Emergency Plans / Disaster Preparedness
Manuals, etc.

Employee Authorization/Delegation
Economic lnterest Filings (FPPC Form 635 &
602) - Lobbyist Authorization & Reporting
Economic lnterest Filings (FPPC 700 Series
Forms - Statement of Economic lnterests):

PUBLIC OFFICIALS (Elected. lncludes City
Council Members, Planning Commission
Members, City Manager, City Treasurer &
City Attorney - "87200 filers")
Economic lnterest Filings (FPPC 700 Series
Forms - Statement of Economic lnterests):

DESIGNATED EMPLOYEES or
Consultants (specified in the City's Conflict
of lnterest code)
5 years
2Jears
5 years
Superseded
+ 2 years
5 years
5 years
4 years
7 4 years
Yes
Mag, Ppr
Maq=+p+
Mag, Mfr,
OD, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
S
Yes: After
OC&OD
lfia€tive
Department Preference; GC 534090
c€{34e99
GC SS34090, 53235.2(b)
Department Preference; GC 534090
Department Preference; GC 534090
2 CCR 18615(d)
Department Preference; City maintains
copies only; original statements are filed
with FPPC; Gc $81009(fxg)
City maintains original statements; GC
$8100e(e)(s)
FOLSOM, CA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 8 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) Citv Clerk
€een'-
Bevetep
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
records actaudits and/ornormal retentionresumes after settlement or Office of
Record
(oFR)
Record
Series
No.

Div
No.Record Series TitleTotal
RetentionVital?Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper after
lmaged &Description/Gomments / Reference
the record is not listedrefer toforWide Standards
when the act isanda full file folderlast document + 2since destruction isbfile folder. 343
191
222
190
177
189
188
3B
21 21
21 21
21 21
lntergovernmental Affairs (Correspondence
regarding legislation / State & Federal bills)
Historical Records (e.9. lncorporation, City
Seal, Sister City, Groundbreaking, property
dedications, old Newspaper Clippings, etc.)
Grand Jury and Related Documents
General Plan, Elements and Amendments
FPPC Form 801, 802, 803, 806 Gifts or
Tickets to Agency or Behested payments or
Report of Public Official Appointments
FPPC SEI Communications
(if Content relates in a substantive wav to the
conduct of the public's business)
FPPC Logs (SEl and Campaign Disclosure)
When No
Longer
Required -
Minimum 2
vears
P
P 5 vears
P
7_4years
2 years
5 vears P
No
Yes (all)
Mag, Ppr
Mag, Mfr,
OD, Ppr
Ppr
Mag, Mfr
OD, Ppr
Mag, Ppr
Mag, Ppr
Mag, Mfr,
OD, Ppr
S
s/t
S
No
No
Yes: After
QC&OD
A#er
Yes: After
QC&OD
Department Preference; GC 534090
City Clerk determines historical
significance; records can address a
variety of subjects and media. Some
media (e.9. audio and video tape) may be
limited because of the media's life
expectancy; GC 534090
Department preference: 5 years is the
retention oeriod for the Grand Jury: GC
s34090
GC S34o9o
(Council approved documents)
2 CCR 18615(d): 2 CCR 18702.5(bX3):

GC $8'1009(e); GC Q34090 Fai+Pelitieal
@iens-
s{€944+{€)
GC 534090
Department Preference; GC 534090
FOLSOM, CA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 9 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City Clerk
City Clerk
€€mm-
Sevelepl
Ptann+ng
feae-Bep+
ciqr
ASerFey
ei$ee*
Human
Reseu+ees
ciqr
*terney+
Risle
A4a+age;
records actnormal retentionresurnes after settlement or when the act isanda full file folderIast document + 2,sfile folder. lf the record is not listed here. refer to the Retention for Citv-Wide Standards Office of
Record
(oFR)
035
034
x4
0#
1S
1+2
48+
039
Record
Series
No.
21 21
z+
2+
2+
2+
2+
2+
Div
No.

Municipal Code Administration, Distribution,
etc. and City Charter
Minutes (City Council, RDA (Redevelopment
Aqencv), Successor Aqencv. Oversiqht
Board. & PFA (Public Financinq Authoritv)
ie-
@
feaveSlips
fawsuits-++*iga+ion
g+nd-Se+eme*gnty
tawsuits++itiga+i€+
lnsuranee Pelieies (€ity ewned); Certifieates
ef Self lnsured
lnsuranee Certifieates fer Agreements and
€ent+aets
Record Series Title
2 years
P
P
teng€F
Cequiree
P
When Ne
t€ng€F
eequire+-
l*ir+imrm-$
yeilFti
P
gegies-
teng€F
Cequ+reg
Total
Retention
Yes (all)
Yes+--lJntil-
Reselutien
Yes: Until
Resels{,ien
Yes: Befere
gxpiratie"
Vital?
Mag, Ppr
Mag, Mfr,
OD, Ppr
Aqagr+il+Fr
eD'Ppr
I4affir
Aaag,+l+
g+,-Ppr
ldagt-M+h
eB;_Ppr
Mag-,+ilfr;
e};PpF
A'4ag6+f+
Media
Options
S
s++
S
s
s
lmage:
l=lmport
M=Mfr
S=Scan
No
Yes+ A,fter-
Q€+€D
A#e+
Am€nd€d
Y-es+4fiet
Qre
Afte+€ettled
Y€s+&
ee{=es
Afte+€ettted
Ves+&ere
A#er-
Cxpim+ien
Destroy
Paper after
lmaged &
QC'd?
GC S 34090
GC S34o9o
s34eew
@ieus-
;
s832S
Description/Comments / Reference
FOLSOM, GA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 10 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City Clerk
City Clerk
feaa-Sep+
Gity Clerk
City Clerk
eivelex
City Clerk
193
g4
042
041
037
e36
192
21 21
2+
21 Office of
Record
(oFR)
Record
Series
No.

Div
No.
21 z+
21 is not listedrefer to the Retention the
Petitions (submitted to Council on any
subject. Examples: parking requests, traffic
calming requests, etc.).

NOT Elections Petitions - for lnitiative, Recall
or Referendum petitions, see the City Clerk
schedule
Ordinances and Logs (City Council)
Itewspaper+lippings
Municipal Code, City Charter and History File
@
Record Series Title
Proclamations / Commendations / Eagle
Scout Presentations
iee
Policies & Procedures - City-Wide
User Fee & schedules for City
Superseded
+ 5 years
1 year
P
When Ne
tong€F
Resuir€d
P
Total
Retention
2 years
SuBe+sede+
+++ears
Yes (all)
Vital?
Mag, Ppr
Ppr
Mag, Mfr,
OD, Ppr
Pfr
Mag, Mfr,
OD, Ppr
Media
Options
Mag, Ppr
n+ae+pr
S
S
lmage:
l=lmport
M=Mfr
Yes: After
QC&OD
Ns
Destroy
Paper after
lmaged &
No
Description/Comments / Reference
City preference; S{atewtdegids'l+nes-
Ur"U"re supersegeO GC
s34090
Not related to elections; Law requires 1
year for petitions; GC 550115
GC 534090 et. seq
GC 534090
actaudits and/ornormal retentionresumes after settlement or when the act isandalast document + 2since destruction is GC 534090
@ines-
w
FOLSOM, GA. ozooz Gladwell Govemmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 11 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY GLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) feaO+ep+
(Wh€-
+dered+h€-
nppraeaD
feag-Sep+
City Clerk
City Clerk
€€mm-
S€vetop+
Ptann+ng
when the act isa full file folder/asf+2since destruction isfile folder, records actaudits and/ornormal retentionresumes after settlement or lf the record is not listedto theStandards
Office of
Record
(oFR)
s+7
045
044
911
n5
Record
Series
No.
2+
21 21
21 z+
Div
No.

Publie Relatiens
$ewse+ers)
Public Records Act Requests and copies of
records produced (duplicate 199-21 is
obsolete)
Public Programs
First-Time Homebuyer, Down-payment
Assistance Programs
Council Policies and Programs
lnclusionary Housing Programs (excludes the
individual loan aqreements or housinq /
propertv restrictions. which are retained bv
Communitv Development)
Planninq Proieet Fl
ffi
@+eingr
ie-
@
Record Series Title
z:years
21ear€
2 years
Superseded
+ 5 years
P
Total
Retention
Yes
Vital?
$CagrPfr
lqag-Ppr
Mag, Ppr
Mag, Ppr
AqaC-,+r+r
eD,_PpF
Media
Options
5 lmage:
l=lmport
M=Mfr
S=Scan
Ves-4fiet
ec-&-gp
When
ln€€tive
Destroy
Paper after
lmaged &
oc'd?
€254{h)
€g$4e9o
GC 534090
City preference; Statewideenide,li++es-
@;GC
s34090
envir€nmen+a+4€+e+minati€n€-are-
34€9e+
Description/Comments / Reference
FOLSOM, CA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 12 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City Clerk
City Clerk
City Clerk
City Clerk
when the act isanda full file folderlast document + 2since destruction isfile folder, records actaudits and/ornormal retentionresumes after seftlement or fead-gep+When Ne
t€ngeF
eeqsire+-
Mininnu+$
yeafs
Y-es:4.ftee
QC{-gD
lfia€tive
(\4h€-o4a2+b Purehasee+,-Ppr
*ppra*at)97J+€€{3409e
lf the record is not listed here, refer to the Retention for City-Wide Standards Office of
Record
(oFR)
196
195
194
049
Record
Series
No.
21 21
21 21
Div
No.

Recordings / Tapes of City Council Meetings.

Audio Recordings / Tapes or DVDs - when
a Video Recording is EI available
Recordings / Tapes of City Council Meetings-
Audio Recordings / Tapes or DVDs - when
a Video Recording_!$ available
(The video recording serves as the Permanent
record)
Recordings / DVD-R of City Council Meetings
- Video Recordings / DVD-R or VGR (ALL)
Real Property (Recorded Property Related
Documents)
(Abandonments, Deeds, Deed Restrictions,
Easements, Liens, Lot Line Adjustments,
Reconveyances, Resale Restrictions,
Quitclaims, Vacations, condemnations,
easement aqreements. Promissory Notes.

Riqht of Entrv Ageements. etc.)
Record Series Tille
P
6mo
P
P
Total
RetentionVital?
Tape
(Mas)
Tape
(Mas)
Tape
(Mas)
Mag, Mfr,
OD, Ppr
Media
Options
s/t
lmage:
l=lmport
M=Mfr
S=Scan
Yes: After
oc&op
N€
Destroy
Paper after
lmaged &
QC'd?
Department preference; State law only
requires for 30 days; GC S54953.5(b)
Department preference; State law only
requires for 30 days; GC S54953.5(b)
Department preference; Video recording
of meetings are only required for 90 days;
GC 5534090.7,60201
GC 534090
Description/Comments / Reference
FOLSOM, CA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 13 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) e*Verc*
City Clerk
eityeC*
e*fele*
e*Verc*
City Clerk
City Clerk
City Clerk
records actaudits and/ornormal retentionresurnes after settlement or when the act isandafile folderlast document + 2since destruction isfile folder. the record is not listedrefer to theStandards
Office of
Record
(oFR)
o57
055
+99
954
0s
198
197
050
Record
Series
No.
2+
21 2+
x
2+
21 21
21 Div
No.

Speaker Cards submitted at publie meetings
Resolutions & Logs (City Council, RDA
(Redevelopment Aqencv). Successor
Aqencv. Oversiqht Board, & PFA (Public
Financinq Authoritv)
Reperts and Studies (ether than Histerieally
si
Plan+S+rate9+,e+{ans)
rep€4s)
Redevelopment Plan / Formation
Central Folsom Redevelopment Project Area
Records Retention Schedules
Records Destruction and Storage Lists /
Certificates of Records Destruction
Except for City Attorney and Police (contains
privileged information)
Record Series Title
When Ne
L€ng€F
Resuir€d
P
21eafs
++Vears
P
P
P
10 years
P
Total
Retention
Yes (all)
Yes: Before
Purchase or
Sale
Vital?
P€+
Mag, Mfr,
OD, Ppr
+'4ag;Pfr
A4a#r
*+ae-,+ilfr;
gSr-Ppr
Mag, Mfr,
OD, Ppr
Mag, Mfr,
OD, Ppr
Mag, Mfr,
OD, Ppr
Media
Options
S
sl+
S
S
lmage:
l=lmport
M=Mfr
S=Scan
No
Y-es+.4.ftet
e€-8-gD
+g+ea+s
Yes: After
QC&OD
:+ears-ee
ssperseded
Yes: After
QC&OD
2lears
Destroy
Paper after
lmaged &
QC'd?
GC 534090 et. seq
G€-s€409e
@
signifieant-tl+erefure+etained_
@
GC S34o9o
GC 534090 et. seq
Department Preference; GC $34090 et.
seq.

Description/Comments / Reference
FOLSOM, GA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 14 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY CLERK
Divisions: Administration (21\, Elections Consolidated (22), Elections Stand Alone (23) HOLDS: Lit
e+Verc*
fead+epe
eityele*
Office of
Record
(oFR)
e+Y'ee*
Record
Series
No.
063
7e8
s6+
060
2+
2+
2+
Div
No.
4 isssesF
Subpeenas
Record Series Title
Time Sheets / Time Cards / evertime Sheets
/€Arc*ime€afds-
P
eyears
2ifear€
Total
Retention
+g+ea+s
Vital?
$4aWfF
eD'Ppr
l+ag-,+pr
+lagrPpr
l+ag=+pr
Media
Options
records actaudits and/ornormalresumes after settlement or lmagel
l=lmport
M=Mfr
S=Scan
s
Destroy
Paper after
lmaged &
QC'd?
Yes: After2
yeafs
Description/Com ments / Reference
GC{34O9O
GC{34e9s
act isanda full file folderlast document + 2since destructionfile folder. thenotrefer to the Retention forWide Standards
FOLSOM, CA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior wriften permission from GGS (909) 337-3516 Page CC - 15 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City Clerk
ei$+te*
e+vee*
Office of
Record
(oFR)
Record
Series
No.

Div
No.Record Series TitleTotal
RetentionVital?Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper after
lmaged &Descri ption/Gomments / Reference
lf the record is not listedtoforStandards
when the act isa full file folderIast document + 2since destructioh is actauditsnormal retentionresur?esor
200
0s
0€4
21 z+
?+
Treasurer's Reports / Quarterly Financial
Statements / Strategic Plan Update / Monthly
lnvestment Reports (to Council)
frem estside 4geneies (e,9,; ether Peliee er
fire-gepa*m€fi+s)
@
Preparedness Training & Exereises; Reseuree
@
I
i@
10 years
P
T1ear€
Mag, Ppr
n*ag,+l+
ery
MagF+il+rr
ODr+fr
s
s
Yes: After
ecs+
When
fica€+ive
Department preference; GC $34090 et.
seq.
@iW
@
W
@Wse23#€)
FOLSOM, GA. Ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior wriften permission from GGS (909) 337-3516 Page CC - 16 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) HOLDS: Litt
City Clerk
Office of
Record
(oFR)
City Clerk
City Clerk
Citv Clerk
City Clerk
City Clerk
City Clerk
203
202
201
Record
Series
No.
206
205
204
21 Div
No.
22 22
22 22
22 Water Rights
lncludes consulting for water and annexation
Record Series Title
FPPC Campaign Filings (400 Series Forms):

OTHER COMMITTEES (PAGS - not
cand idate-controlled)
FPPC Campaign Filings (400 Series Forms)

THOSE NOT REQUIRED TO FILE
ORIGINAL WITH CITY CLERK (copies)
FPPC Campaiqn Filinqs i400 Series Forms &
Form 501 ): ALL ELECTRONIGALLY-FILED

STATEMENTS
FPPC Campaign Filings (400 Series Forms &
Form501): UNSUCCESSFUL

CANDIDATES
FPPC Campaign Filings (400 Series Forms &
Form 501): SUCCESSFUL CANDIDATES
(Elected Officials)
Candidate File: Nomination Papers,
Candidate Statements, etc. - SUGCESSFUL

CANDIDATES
lncludes Code of Fair Campaign Practices, Media
Sheet, copy of Certificate of Election, oaths of
office, etc.

ELI
normal retentionresumes after settlement or records actaudits P
P
Total
Retention
7 years
4 years
10 vears
5 years
Term of
Office + 4
years
Vital?
Yes (all)
Mag, Mfr,
OD, Ppr
Mag, Mfr,
OD, Ppr
Media
Options
Mag, Ppr
Mag, Ppr
Maq. Ppr
Mag, Ppr
Mag, Mfr,
OD, Ppr
S
lmage:
l=lmport
M=Mfr
S=Scan
S
Destroy
Paper after
lmaged &
Yes: After
2 years
No
Descri ption/Comments / Reference
Department preference (copies); GC
s34090.7
+2since destruction isbfile when the act isanda full file folder/asf record is not listedrefer to the Retention forWide
Paper must be retained for at least 2
years;GC $81009(c)(g)
Paper must be retained for at least 2
years; GC 581009(bxg)
Statements fi led electronicallv are
required for 10 vears: GC Q81009(b)&(q):

GC 884615
Paper must be retained for at least 2
years; GC S81009(bxg)
Paper must be retained for at least 2
years; CCP$583.320(aX3); GC
58100e(bXg)
unsueeessfi*l; CA law states term of office
and 4 years after the expiration of term
and does not delineate between the two;
EC S17100
FOLSOM, GA. OzOOz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CC - 17 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SGHEDULE: GITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) Citv Clerk
City Clerk
City Clerk
records actaudits and/ornormal retentionresurnes after settlement or Office of
Record
(oFR)
Record
Series
No.

Div
No.Record Series TitleTotal
RetentionVital?Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper after
lmaged &
QC'd?
Description/Com ments / Reference
record is not listedrefer to the Retention forWide Standards when the act isanda full file folderlast document + 2since destruction isfile folder. 208
207
22 22
22 Elections - GENERAL. WORKING or
ADMINISTRATION Files
(Corresoondence. Aoplications for vacancies on
the Council, Citv Measures, Precinct Maps. Countv
Election Services. Candidate Statements to be
printed in the Sample Ballot. Candidate Manuals
and Guides. etc.

Elections - HISTORICAL €ENERAI,
WORKNG er ABMINISTRATION Files
( ien-
Se+iees;Sam pl e Ballot, Ori g i nal Certif icate of
Election, Copies of Resolutions declarinq Final
Results.@
Vete'etc.)@
Candidate File: Nomination Papers,
Candidate Statements, etc. -

UNSUCCESSFU L CANDIDATES
lncludes Code of Fair Campaign Practices,
Media Sheet, FPP€ Ferm 700; etc.
2 vears
P
Election + 4
years
Maq. Ppr
Mag, Mfr,
OD, Ppr
Mag, Mfr,
OD, Ppr
SNo
GC 834090
Retained for Historical Value, GC 534090
unsueeess+uE-CA law states term of office
and 4 years after the expiration of term
and does not delineate between the two;
EC 517100
FOLSOM, CA. ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior wriften permission from GGS (909) 337-3516 Page CC - 18 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: CITY CLERK
Divisions: Administration (21), Elections Consolidated (22), Elections Stand Alone (23) City-Cterk
eiv+e*
g*lr€terk
e+Verc*
eityeb*
e+ty+ter*
e+Vebr*
e*feer*
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ffiin-€€niu{rt
Office of
Record
(oFR)
Record
Series
No.

Div
No.Record Series TitleTotal
RetentionVital?Media
Options
lmage:
l=lmport
M=Mfr
Destroy
Paper after
lmaged &Description/Com ments / Reference
the record is not listedrefer to the Retention forWide Standards when the act isanda full file folderIast document + 2destruction isfile folder. records actaudits and/ornormal retentionresurnes after settlement or Results + 8
months, or
FinalNot accessible to the public; The 8 month
retention applies after election results, or
City Clerk20922Elections - Petitions (lnitiative, Recall or Referendum)Pprexamination if no election, unless +is a legal or FPPC proceeding. EC oetitionss1 7200(bx3) , 17400
oetition is
insufficient
*
m
44 4A
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216
45 214
24 H
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23 23
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FOLSOM, CA. Ozooz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior wriften permission from GGS (909) 337-3516 Page CC - 19 of 19
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY MANAGER
Division: Citv Manaqer Administration (26), Communications (?). Economic Development (38) Citv
Manaqer /
Commun.

Citv
Manaqer /
Commun.

City25526Speeches / PowerPoint Presentations
When No
LongerMag, PprNotes, drafts, or preliminary documents; GC $34090 et seq. Manager
Manaqer /Archive Social Database2 yearsMao, PprGC Q34090 City
Manager
City
Manager
City
Manaqer
City
Manager
City
Manager
records actaudits and/orretentionor

CITY MANAGER
Office of
Record
(oFR)
Record
Series
No.

Divlmage:Destroy
No.Record Series TitleTotal
RetentionVital?Media
Options
l=lmportPaper afterDescription/Gomments / Reference M=Mfrlmaged & the record is not listedWide Standards
when the act isanda full file folder+since destruction is 254
253
252
251
250
26 26
26 26
26 Resident's Newsletters
Press Releases
Projects, Programs, Subject & lssues (lssues
and/or projects will vary over time - e.g.

Hotels, Developments, etc.)
Department Files
City Manager Reports to Council (Key
Updates)
City Manager Correspondence
Customer Response Letters &
Correspondence
2 vears
Minimum 2
VEATS
When Ne
tsng€r
eeguired-
Minimum 2
VEATS
When Ne
teng€+
eequiree-
Minimum 2
vears
2 years
2 years
2 years
Yes: While
Active
lssues
Maq, Ppr
Maq. Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
GC Q34090
Department Preference: GC Q34090
GC S34090
Department Preference; GC 534090
lf Content relates in a substantive wav to the
conduct of the public's business: GC 534090
lf Content relates in a substantive way to the
conduct of the public's business: GC 534090
lf Content relates in a substantive way to the
conduct of the public's business: GC 534090
FOLSOM, CA Ozooz Gladwell Governmental Services, lnc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission PageCM-1of2
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: GITY MANAGER
Division: City Manaqer Administration (26), Communications (?). Economic Development (38) Citv
Manaqer i
Econ.

Develop.

Citv
Manaqer /
Econ.

Develop.

Citv
Manaqer /
Econ.

Develop
City
Manager /
Econ.

Develop.

Citv
Manaqer /
Econ.

Develop.
when the act isanda+since destruction is
the record is not listedto
o_ffice of ::::"': i::
'i3"'"Ji I ru''
]
344
343
342
341
340
38 38
38 38
38 Prospects: Economic Development Projects /
Correspondence
lntergovernmental Affairs (Correspondence
regarding legislation / State & Federal bills)
Folsom Tourism Board (FTB)
Folsom Tourism Business lmprovement
District (FTBID)
Folsom Economic Development Corporation
(FEDCorp)
records actaudits and/orretention
Record Series Title
When Ne
tong€F
eeguir€d-
Minimum 2
VCATS
teng€F
Ceguire+-
Minimum 2
VEATS
to€ger
nequire+*
Minimum 2
vears
Whe+{{e-
t€ng€F
eeguire+-
Minimum 2
vears
When Ne
t€nge+
eequireA-
Minimum 2
vears
Total
RetentionVital?
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Mag, Ppr
Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper after
lmaged &
oc'd?
Department Preference; GC S34090
Department Preference; GC 534090
Department Preference; GC 534090
Department Preference; GC 534090
Department Preference; GC 534090
Description/Comments / Reference
FOLSOM, GA ozooz Gladwell Governmental Services, lnc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission PageCM -2of2
Updated: 81512022

12/13/2022 Item No.5.

RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT
Divisions:Admin. (29), Arborist (35). Building (30), Code Enforce. (31), Engineering (32), Planning (34), Redevelop. & Housinq (86) Comm.

Develop. /
Arborist.

Comm.

Develop. i
Arborist.

Comm.

Develop. /
Arborist.

Comm.

Develop. /
Arborist.

Comm.

Develop. i
Arborist.

ARBORIST (35)
Comm.

Develop /
Admin.

Comm.

Develop /
Admin.

COMMUNITY DEVELOPMENT ADMINISTRATION (29)
records actaudits and/or innormal retentionresumes after seftlement or Office of
Record
(oFR)
Record
Series
No.

Div
No.Record Series TitleTotal
RetentionVital?Media
Options
lmage:
l=lmport
M=Mfr
S=Scan
Destroy
Paper
after
lmaged &
Description/Gomments / Reference
the record is not listedto the Retention forStandards
when the act isanda full file folderlast document + 2since destruction isfile folder 304
303
270
260
261
35 35
35 29
29 Tree lnventory
Tree lnspections
Arborist Reports
Arborist Plans / Tree Plans
Arborist Citations / Notices to Correct / Case
Files
Projects & Subjects (Proposed
Developments, etc.)
Bonds: Subdivision Bonds, Logs and
Correspondence
City Clerk holds these and provides to
Community Development upon request
lndefinite
5 vears
5 vears
Suoerseded
+ 2 years
Minimum
Resolution +
5 vears
When No
Longer
Required -
Minimum 2
years
Release of
Bond /
Security + 2
years
Maq. Por
Mag, Ppr
Mao. Ppr
Maq. Ppr
Maq, Ppr
Mag, Ppr
Mag
MfrOD
Ppr
SNo
Department preference (data is inter-
related): GC S34090
Department preference; GC Q34090
Department preference: GC Q34090
Department preference: GC Q34090
Department preference: Case is open until
satisfactorilv resolved (some cases are not
resolved); GC S34090
Department preference; GC 534090
Securities (Performance Bonds, Letters of
Gredit, CD's, etc.) are released after the
Notice of Completion is issued and replaced
with the Warranty Bond, which is released 't
year after the Notice of Completion date.

GC 534090
FOLSOM, CA. OZOOz Gladwell Governmental Services, lnc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Page CD - 1 of 171
Updated: 713112022