Hermosa Beach City Council
July 9, 2024

EXTERIOR PLANTS
329300 - 11
G. Condition of Root Systems: Plant Materials must prove to be completely free of circling, kinked or girdling trunk surface and center roots and show no evidence of a root-bound condition. Upon inspection by Landscape Architect at the job site, if five-percent (5%) or more of the plants of each species are found to contain kinked, circling or girdling roots, all plants of that species shall be rejected.

H. Unacceptable Trees: Trees that have damaged, broken, pruned, or crooked leaders will be rejected. Trees having a main leader shall not have been headed back. Trees with abrasions of the bark, sunscalds, disfiguring knots, or fresh cuts of limbs over 3/4 in. which have not completely callused will be rejected.

2.2 SHADE AND FLOWERING TREES
A. Shade and Flowering Trees: Single-stem trees with straight trunk, well-balanced crown, and intact leader, of height and caliper indicated, conforming to ANSI Z60.1 for type of trees required, subject to review and acceptance by the Landscape Architect. Container-grown trees will be acceptable and shall be subject to meeting ANSI Z60.1 limitations for container stock.

1. Branching Height: 1/2 of tree height, unless otherwise indicated on Contract Drawings.

B. Small Trees: Small upright or spreading type, branched or pruned naturally according to species and type, and with relationship of caliper, height, and branching recommended by ANSI Z60.1, subject to review and acceptance by the Landscape Architect. Container-grown trees will be acceptable and shall be subject to meeting ANSI Z60.1 limitations for container stock.

1. Form: As indicated on the Contract Drawings for individual selected species.

2.3 SHRUBS
A. Form and Size: Shrubs with not less than the minimum number of canes required by and measured according to ANSI Z60.1 for type, shape, and height of Shrub, subject to review and acceptance by the Landscape Architect. Container-grown Shrubs will be acceptable in lieu of balled and burlapped.

1. Container-grown Shrubs shall be subject to meeting ANSI Z60.1 limitations for container stock, and other requirements as indicated on the Contract Drawings.

2.4 BROADLEAF EVERGREENS
A. Form and Size: Normal-quality, well-balanced, well-rooted , broadleaf evergreens, of type, height, spread, and shape required, subject to review and acceptance by the Landscape Architect.

1. Container-grown broadleaf evergreens shall be subject to meeting ANSI Z60.1 limitations for container stock, and other requirements as indicated on the Contract Drawings.

2.5 GROUND COVERS
A. Provide ground covers full, established, and well-rooted in removable flats, containers, or integral peat pots, and with not less than the minimum number and length of runners required by ANSI Z60.1 for the container size indicated, and other requirements as indicated on the Contract Drawings, subject to review and acceptance by the Landscape Architect.

EXTERIOR PLANTS
329300 - 12

2.6 SUCCULENTS
A. Form and Size: Superior-quality, established, full, symmetrical, well-balanced, well-rooted, of type, height, spread, and shape required, subject to review and acceptance by the Landscape Architect.

1. Container-grown stock shall be subject to meeting ANSI Z60.1 limitations for container stock.

2.7 ORNAMENTAL GRASSES
A. Form and Size: Normal-quality, established, full, well-balanced, well-rooted, of type, height, spread, and shape required, subject to review and acceptance by the Landscape Architect.

1. Container-grown stock shall be subject to meeting ANSI Z60.1 limitations for container stock.

PART 3 - EXECUTION

3.1 EXAMINATION
A. NO WORK UNDER THIS SECTION SHALL COMMENCE UNTIL SUBMITTALS UNDER

THIS SECTION HAVE BEEN REVIEWED ACCORDINGLY BY THE LANDSCAPE ARCHITECT.

B. Prior to commencing Work under this Section, Contractor shall examine previously installed Work from other trades and verify that such Work is complete and to the point where Work herein may commence properly. Do not proceed with Work until unsatisfactory conditions have been corrected.

C. Installation practices of the Plant Materials shall be performed during those periods when weather and soil conditions are suitable and in accordance with locally accepted horticultural practices, as judged by the Landscape Architect.

1. Soil moisture levels prior to planting shall be no less than seventy-five-percent (75%) of field capacity. The determination of adequate soil moisture for planting shall be in the sole judgment of the Landscape Architect, and their decision shall be final. a. If the soil moisture level is found to be insufficient for planting installation, planting pits shall be filled with water and allowed to drain before commencing planting operations.
b. Any planting area that may become compacted in excess of eighty-five-percent (85%) relative compaction (due to construction operations or other activities during the Contract) shall be tilled and thoroughly cross-ripped to a minimum depth of nineinches (9”) to alleviate the condition, taking care to avoid all existing subsurface utilities, drainage, etc.
c. Do not commence planting installation prior to acceptance of Section 329113 – Soil Preparation.

D. Contractor shall notify the Landscape Architect, in writing, on the anticipated commencement date and length of duration of the landscape installation.

EXTERIOR PLANTS
329300 - 13
E. Preparation of Planting Installation: Lay out individual Plant Material locations and areas for multiple plantings. Stake locations, outline areas, and gain the Landscape Architect’s acceptance prior to commencing physical planting installation.

F. At the discretion of the Landscape Architect, Contractor shall make field adjustments to the planting layout, as required, per the direction of the Landscape Architect. Layout changes made accordingly shall be performed at no additional cost to the Owner.

G. No more Plant Materials shall be distributed in the planting area on any day than can be installed and watered on that day. Plant Materials shall be planted and watered immediately after the removal of their containers, as applicable.

H. Contractor shall protect existing and new improvements and systems installed prior to planting installation. Maintain protection in place until completion of Work and Landscape Establishment Period.

I. Finish Grades for planting areas shall have been established (per Section 312219 – Landscape Grading) prior to Work under this Section. Verify that grades are within one-inch plus or minus (1”+/-) of the required finish grade, and that all proper soil amendments and fertilizers have been furnished and installed accordingly as specified (per Section 329113 – Soil Preparation).

1. Maintain positive surface drainage of all planted areas throughout the duration of the Contract.

J. Pre-Planting: Where Plant Materials are to be pre-planted to permit site improvements to be installed around them, Contractor shall be responsible for the accurate layout and placement of those Plant Materials, as measured to their centerlines. Confirm designated pre-planting operations with Landscape Architect prior to commencing Work. Contractor shall also be responsible for the protection of pre-planted Plant Materials while other Work is taking place around them. Provide regular irrigation, as necessary, prior to installation and functioning of irrigation systems (per Section 328400 – Landscape Irrigation).

3.2 EXCAVATION FOR PLANT MATERIAL
A. General: Upon completion of applicable pre-planting soil preparation requirements indicated in Section 329113 – Soil Preparation, excavate planting hole(s) for Plant Material with scarified vertical sides, with the bottom of the excavated hole slightly raised and compacted at the center to assist drainage and to minimize settlement of the Plant Material. Excavate holes according to the spacing alignment (i.e. hedge spacing, grid spacing, triangular spacing, etc.) and the on-center (O.C.) spacing intervals (i.e. 24” O.C. etc.) indicated on the Contract Drawings. Loosen any hard subsoil in the bottom of the excavation where evident, and remove all rocks greater than one-halfinch (1/2”) in diameter, trash, debris, etc. Retain the excavated soil for use as part of the Amended Planting Backfill Mixture (as indicated in Section 329113 – Soil Preparation).

1. Container-Grown Plant Material:
a. Excavate the planting hole to the width and depth indicated on the Contract Drawings. Depth of the planting hole includes the depth indicated for the compacted setting layer at the bottom of the excavation, where the top of the plant’s root collar is one-inch (1”) higher than finished grade or as further directed by the Landscape Architect:
b. Compacted Setting Layer: Provide a crown of a minimum six-inch (6”) depth of native planting soil.

EXTERIOR PLANTS
329300 - 14
c. Where Tree Root Aeration Unit(s) are indicated, (per Section 329400 – Landscape Planting Accessories), provide further excavation in the planting hole by auger to the required minimum depth for installation of the Tree Root Aeration Unit assembly.

2. Field Grown/Specimen Trees:
a. Excavate the planting hole to the width and depth indicated on the Contract Drawings. Depth of the planting hole includes the depth indicated for the compacted setting layer at the bottom of the excavation, where the top of the plant’s root collar is one-inch (1”) higher than finished grade or as further directed by the Landscape Architect:
b. Compacted Setting Layer: Provide a crown of a minimum six-inch (6”) depth of native planting soil.
c. Where Tree Root Aeration Unit(s) are indicated (per Section 329400 – Landscape Planting Accessories), provide further excavation in the planting hole by auger to the required minimum depth for installation of the Tree Root Aeration Unit assembly.
d. In areas where special subsurface drainage for planting is indicated, tie drainage pipes, as required, into the drain system.
e. Excavate planting hole at 3x the diameter of the rootball.

B. Obstructions: Notify the Landscape Architect immediately if unexpected rock, debris, contaminants, obstructions, or other items that are detrimental to the healthy sustained growth of Plant Material is encountered in the excavation process.

1. Hardpan Layer: If encountered, drill six-inch (6”) diameter holes into free-draining strata or to a depth of ten-feet (10’), whichever is less, and backfill with free-draining material.

C. Drainage: Notify the Landscape Architect if subsoil conditions show evidence of unexpected water seepage or retention in planting holes.

3.3 PLANTING PLANT MATERIAL
A. Container-Grown Plant Material: Set Container-Grown Plant Material plumb and in the center of the excavated planting hole, with top of the root ball raised above adjacent finish grade as indicated. Set Container-Grown Plant Material in the proper spacing and/or alignment(s) as indicated on the Contract Documents, or as further directed at the Project Site by the Landscape Architect.

1. For plastic container stock (4” pot, 1-gallon, 5-gallon, 15-gallon, etc.), carefully remove the plant container prior to setting the plant in the excavated hole so as not to damage root ball. Tip container to horizontal position and shake carefully to remove Plant Material.

Support root ball during installation to prevent cracking or shedding of soil.

2. Set the Plant Material stock on the specified setting layer of compacted native soil, with the top of root ball set one-inch (1”) above the finished grade to allow for settlement of the Plant Material within the excavated planting hole. Provide the orientation of the Plant Material that is confirmed and accepted by the Landscape Architect. During the process of determining an acceptable orientation of the plant material, carefully handle the Plant Material by its container; avoid handling the Plant Material by its trunk. a. Plant Material with a damaged root ball upon removal of the container, or if the root ball fails to thoroughly hold the soil as it is removed from the container, or if the plant is mishandled or damaged during planting operations, shall be rejected.

EXTERIOR PLANTS
329300 - 15

3. For wooden boxed container stock, carefully set whole boxed container of the Plant Material stock on the specified setting layer of compacted native soil, with the top of root ball set one-inch (1”) above the finished grade to allow for settlement of the Plant Material within the excavated planting hole. Provide the orientation of the Plant Material that is confirmed and accepted by the Landscape Architect. During the process of determining an acceptable orientation, carefully handle the Plant Material by its container; avoid handling the Plant Material by its trunk or branches. Once orientation is accepted, remove the steel strapping and the sides of the wooden container so as not to damage the root ball or any part of the plant. Do not remove the bottom of the wooden container. Discard sides. a. Plant Material with a damaged root ball upon removal of the container, or if the root ball fails to thoroughly hold the soil as it is removed from the container, or if the plant is mishandled or damaged during planting operations, shall be rejected.

4. Scarification: After removing container from plant, scarify the sides of the root ball to a depth of one-inch (1”) at four (4) to six (6) equally-spaced locations around the perimeter of the root ball or at twelve-inch (12”) intervals on sides of wooden boxed container stock.

Cut and remove circling roots over 3/8 in. diameter.

5. Prepare the Amended Planting Backfill Mixture: Amend each cubic yard (cu/yd) of native soil excavated from the planting hole by incorporating and thoroughly mixing/blending the following:
a. ¼ yard of Bulk Composted Organic Soil Amendment Material (per Section 329113 – Soil Preparation).
b. ½ pound of Granular Soil Conditioning Material & Fertilizer (per Section 329113 – Soil Preparation).
c. Add Mycorrhizal Inoculum to the excavated native soil, (per Section 329113 – Soil Preparation), per the Manufacturer’s latest printed instructions. 1) Pending the results of the Agronomic Soil Fertility Report, the Amended Planting Backfill Mixture may be modified accordingly to include additional soil amendments or fertilizers (gypsum, iron, potash, etc.) or the ratios as indicated in the Mixture indicated above may be modified. a) The cost of providing modifications to the Amended Planting Soil Backfill Mixture (as recommended through the Agronomic Soil Fertility Report and as directed by the Landscape Architect) shall be borne by the Contractor.

6. Install the Tree Root Aeration Unit(s) prior to backfilling operations, as required (per Section 329400 – Landscape Planting Accessories).

7. In areas where indicated on the Contract Drawings, install the Deep Watering Bubblers as part of the irrigation system.

8. Backfilling the excavated planting hole:
a. Place the Amended Planting Backfill Mixture around the root ball in the excavated planting hole. Place the Mixture in six-inch (6”) lifts, tamping each lift accordingly to settle the Mixture and eliminate voids and air pockets. Foot tamp the backfill, as required.
b. Maintain the plant plumb while working the Mixture around the root ball. When the planting hole is approximately half-backfilled, water thoroughly before placing the remainder of the Mixture.
c. Add the Fertilizer Tablets and other amendments (per Section 329113 – Soil Preparation) as required, at the prescribed application rates indicated herein this Article or if not indicated, per the Manufacturer’s instructions. d. Place the final layers of the Mixture, tamping accordingly, to the top of the root ball.

Do not place the Mixture on top of the root ball.

EXTERIOR PLANTS
329300 - 16
e. Dish and tamp top of the Mixture to form a three-inch (3”) deep watering basin centered on the Plant Material’s trunk to the rim width of the planting hole. Do not cover the top of the root ball with the backfill mixture. f. Thoroughly mix together water and Plant Vitamin/Hormone Stimulant in application ratio as recommended by Stimulant Manufacture (per Section 329400 – Landscape Planting Accessories). Apply liquid matrix in sufficient quantity to thoroughly saturate the basin to settle the Mixture, and to eliminate voids and air pockets. Should any portions of the root mass be exposed, add additional Mixture as needed to thoroughly cover the root mass.

9. Mulching: Apply mulch in watering basins as indicated on the Contract Drawings. Refer to Section 329400 – Landscape Planting Accessories for type and requirements.

B. Field-Dug Specimen Plant Material: Set Field-Dug Specimen Plant Material plumb and in the center of the excavated planting hole, with top of the root ball raised above adjacent finish grades as indicated. Set Field-Dug Specimen Plant Material in the proper spacing and/or alignment(s) as indicated on the Contract Documents, or as further directed at the Project Site by the Landscape Architect.

1. After excavation of the planting hole, provide subsurface piping drainage and/or Tree Root Aeration Units as indicated on the Contract Drawings. Tie subsurface drainage into storm drainage system, where required. Install the Tree Root Aeration Units, where required.

2. Carefully set the Field-Dug Specimen Plant Material stock on the specified setting layer of compacted native soil, with the top of root ball set one-inch (1”) above the finished grade to allow for settlement of the Plant Material within the excavated planting hole. Provide the orientation of the Plant Material that is confirmed and accepted by the Landscape Architect. During the process of determining an acceptable orientation of the Plant Material, carefully handle the Plant Material by a cradle around its root ball mass or by its planting container; avoid handling the Plant Material by its trunk. a. For Field-Dug Specimen Plant Material delivered in a wooden boxed container, do not remove sides or bottom of the container until the Specimen’s orientation is accepted by the Landscape Architect. Once orientation is accepted, remove steel strapping and the sides of the wooden container so as not to damage the root ball or any part of the Specimen. Do not remove the bottom of the wooden container.

Discard sides.
1) Any Specimen with a damaged root ball upon removal of the container, or if the root ball fails to thoroughly hold the soil as it is removed from the container, or if the plant is mishandled or damaged during planting operations, shall be rejected.

3. Scarification: After removing container from plant, scarify the sides of the root ball to a depth of one-inch (1”) at four (4) to six (6) equally-spaced locations around the perimeter of the root ball or at twelve-inch (12”) intervals on sides of wooden boxed container stock.

Cut and remove circling roots over 3/8 in. diameter.

4. Prepare the Amended Planting Backfill Mixture: Amend each cubic yard (cu/yd) of native soil excavated from the planting hole by incorporating and thoroughly mixing and blending in the following:
a. ¼ yard of Bulk Composted Organic Soil Amendment Material (per Section 329113 – Soil Preparation).
b. ½ pound of Granular Soil Conditioning Material & Fertilizer (per Section 329113 – Soil Preparation).
c. Add Mycorrhizal Inoculum to the excavated native soil, (per Section 329113 – Soil Preparation), per the Manufacturer’s latest printed instructions.

EXTERIOR PLANTS
329300 - 17
1) Pending the results of the Agronomic Soil Fertility Report, the Amended Planting Backfill Mixture may be modified accordingly to include additional soil amendments or fertilizers (gypsum, iron, potash, etc.) or the ratios as indicated in the Mixture indicated above may be modified. a) The cost of providing modifications to the Amended Planting Soil Backfill Mixture (as recommended through the Agronomic Soil Fertility Report and as directed by the Landscape Architect) shall be borne by the Contractor.

5. In areas indicated on the Contract Drawings, install the Deep Watering Bubblers as part of the irrigation system (per Section 328400 – Landscape Irrigation).

6. Install the Tree Root Aeration Unit(s) prior to backfilling operations, as required (per Section 329400 – Landscape Planting Accessories).

7. Backfilling the excavated planting hole:
a. Place the Amended Planting Backfill Mixture around the root ball in the excavated planting hole. Place the Mixture in six-inch (6”) lifts, tamping each lift accordingly to settle the Mixture and eliminate voids and air pockets. b. Maintain the plant plumb while working the Mixture around the root ball. When the planting hole is approximately half-backfilled, water thoroughly before placing the remainder of the Mixture.
c. Add the Fertilizer Tablets and other amendments, as required, at the prescribed application rates indicated herein this Article or if not indicated, per the Manufacturer’s instructions.
d. Place the final layers of the Mixture, tamping accordingly, to the top of the root ball.

Do not place the Mixture on top of the root ball.
e. Dish and tamp top of the Mixture to form a three-inch (3”) deep watering basin centered on the Plant Material’s trunk to the rim width of the planting hole.. Do not cover the top of the root ball with the backfill mixture. f. Thoroughly mix together water and Plant Vitamin/Hormone Stimulant in application ratio as recommended by Stimulant Manufacture (per Section 329400 – Landscape Planting Accessories). Apply liquid matrix in sufficient quantity to thoroughly saturate the basin to settle the Mixture, and to eliminate voids and air pockets. Should any portions of the root mass be exposed, add additional Mixture as needed to thoroughly cover the root mass.

8. Mulching: Apply mulch in watering basins as indicated on the Contract Drawings. Refer to Section 329400 – Landscape Planting Accessories for type and requirements.

C. Plant Settling and Orientation: Plant Material that has settled deeper than the surrounding grade shall be excavated and raised to the correct level, to the satisfaction of the Landscape Architect.

Plant Material installed without direction and/or approval as to its proper orientation shall be subject to excavation and acceptable orientation, to the satisfaction of the Landscape Architect.

D. Fertilizer Tablet(s) Application Rate: Refer to Section 329113 – Soil Preparation.

3.4 PLANTING GROUND COVERS
A. General: Upon completion of applicable pre-planting soil preparation requirements indicated in Section 329113 – Soil Preparation, excavate planting hole(s) for Ground Covers and/or Vine Plant Material with scarified vertical sides, with the bottom of the excavated hole slightly raised and compacted at the center to assist drainage and to minimize settlement of the Plant Material. Refer to requirements indicated in Part III of this Section for Excavation.

EXTERIOR PLANTS
329300 - 18

1. Plant Settling: Plant Material that has settled deeper than the surrounding grade shall be raised to the correct level.

B. Excavate holes according to the spacing alignment (i.e. triangular spacing, etc.) and the on-center (O.C.) spacing intervals (i.e. 24” O.C. etc.) indicated on the Contract Drawings. Loosen any hard subsoil in the bottom of the excavation where evident, and remove all rocks greater than one-halfinch (1/2”) in diameter, trash, debris, etc.

C. Obstructions: Notify the Landscape Architect immediately if unexpected rock, debris, contaminants, obstructions, or other items that are detrimental to the healthy sustained growth of Plant Material is encountered in the excavation process.

D. Ground Covers: Follow applicable planting requirements per Articles 3.02 and 3.03 indicated herein this Section.

1. Carefully set root mass into excavated hole, spreading roots, and backfill with planting soil.

2. Add Fertilizer Tablets and other amendments, as required, within backfill.

3. Work soil around roots to eliminate air pockets, and provide a slight saucer indentation around plants to retain surface water.

4. Water thoroughly after planting, taking care not to cover plant crowns with wet soil.

3.5 PRUNING PLANT MATERIAL
A. At no time shall Plant Material be pruned, trimmed, thinned, shaped, or topped prior to delivery.

Pruning, trimming, thinning, shaping, or topping of Plant Material shall be only conducted on the Project Site, and under the presence and direction of the Landscape Architect or approved Certified Arborist. Plant Material that has been pruned and delivered to the Project Site without prior approval by the Landscape Architect or an approved Certified Arborist will be rejected.

B. When directed by the Landscape Architect or an approved Certified Arborist, Contractor shall prune, thin, and shape plant material, according to standard horticultural practice, to preserve the natural character of the Plant Material.

1. Pruning and remedial work shall be done per ANSI A300.

2. Prune trees to retain required height and spread. Do not cut tree leaders; remove only injured or dead branches from trees.

3. Prune shrubs accordingly to retain natural character.

4. Provide pruning, cabling and bracing, irrigation, pest and disease control and other remedial treatments as recommended to assure the long-term health of the trees and existing vegetation, and the safety of persons and property.

5. Newly planted trees shall be pruned near the termination of the Landscape Establishment Period, per the direction of the Landscape Architect, as required.

3.6 CLEAN UP AND PROTECTION
A. During installation operations, keep Work area in an orderly and safe condition. Contractor shall remove trash caused from his Work on a weekly basis throughout the duration of the Work.

B. Protect landscaping from damage due to landscape operations, operations by other Contractors and trades, and trespassers. Maintain protection during installation and maintenance periods.

Treat, repair, or replace damaged landscape work as directed.

EXTERIOR PLANTS
329300 - 19
C. Upon completion of his Work under this Section, the Contractor shall remove rubbish, waste, debris, excess construction materials, surplus soil and other items resulting from construction operations and legally dispose of it off the Owner’s property.

D. Scars, ruts, or other marks in the ground caused by the Contractor’s Work shall be repaired.

E. Remove equipment and implements of service, and leave the entire Project Site area in a neat, clean, and Owner-approved condition.

F. Labels: Remove all nursery-type labels, flags, and or identification markings from Plant Materials.

3.7 FINAL REVIEW
A. Final Review under this Section shall be performed upon completion of the Landscape Establishment Period. Refer to Section 329813 – Landscape Establishment Period, for requirements.

END OF SECTION

LANDSCAPE PLANTING ACCESSORIES
329400 - 1
SECTION 329400 – LANDSCAPE PLANTING ACCESSORIES
PART 1 - GENERAL

1.1 SUMMARY
A. This Section includes materials, labor, apparatus, tools, equipment, temporary construction, transportation, and services necessary for and incidental to performing the proper completion of Work, as required to make a complete exterior Landscape Planting Accessories installation, as shown in the Contract Drawings, and as specified herein this Section.

B. Work under this Section consists of, but is not necessarily limited to, furnishing and installing the following:

1. Mulches (wood products).

2. Tree Root Aeration Units (a.k.a. Tree Chimney’s).

3. Stakes and Guys.

4. Erosion Control Materials.

5. Landscape Edgings (Headers).

6. Weed Control Barrier / Geotextile Filter Fabric.

7. Miscellaneous Materials (Herbicides, Vitamin Stimulant/Root Hormone, etc.).

C. Related Sections: The following Sections contain requirements that relate to Work in this Section:

1. Section 312219 – Landscape Grading.

2. Section 321513 – Stabilized Decomposed Granite Paving.

3. Section 321313 – Concrete Paving.

4. Section 328400 – Landscape Irrigation

5. Section 329113 – Soil Preparation.

6. Section 329200 – Lawns & Grasses.

7. Section 329300 – Exterior Plants.

8. Section 329813 – Landscape Establishment Period.

1.2 DEFINITIONS AND APPLICABLE STANDARDS
A. References:

1. ASTM – American Society for Testing and Materials.

2. ANSI – American National Standards Institute.

B. Definitions: (Not Used).

C. Measurements:

1. PSI: Measurement, in pounds per square inch.

2. CU/FT: Measurement, in cubic-foot.

3. PPM: Measurement, in parts per million.

1.3 SUBMITTALS

LANDSCAPE PLANTING ACCESSORIES
329400 - 2
A. General:

1. Collect information into a single Submittal for each element of construction and type of product or equipment identified under this Section for review.

2. To expedite review, Submittal shall be organized and presented into specific sections or headings. Furnish neat, concise, legible, and clearly identifiable information, and sufficiently explicit detail, to enable proper evaluation for Contract compliance.

Highlight catalog, product data, or brochures containing various products, sizes, and materials to show particular item submitted.

3. Submittal Format: As applicable, furnish Submittal as a single electronic digital PDF (Portable Document Format) file.

B. Digital Submittal Information:

1. Product/Material Data. Submit available product/material literature supplied by manufacturer’s, indicating that their products comply with specified requirements.

Provide manufacturing source (name, address, and telephone number), and distributor source (name, address, and telephone number) for each type of product/material.

2. Qualification Data: Submit names for firms and persons specified in the “Quality Assurance and Control” Article to demonstrate their capabilities and experience on similar Landscape Planting Accessories installations.

C. Material Samples: Submit four (4) sets of physical Material Samples for review of kind, color, pattern, size, and texture for a check of these characteristics with other elements, and for a comparison of these characteristics between Submittal and actual component as delivered and installed. Include the full range of exposed color and texture expected in the completed Work.

Provide Material Samples bound and individually wrapped in re-sealable labeled 1-gallon plastic bags (as applicable):

1. 0.50 cubic foot of Landscape Mulch Material (Shredded Wood Mulch).

2. One (1) two-foot (2’-0”) long section of Tree Root Aeration Unit assembly.

3. One (1) set of Tree Tying/Staking Materials for each type used, as applicable.

4. One (1) set of Tree Guying Materials for each type used, as applicable.

5. One (1) two-foot (2’-0”) square sample of Erosion Control Material for each type used, as applicable.

6. One (1) two-foot (2’-0”) sample of Landscape Edging Materials and Accessories (stake, etc), to verify gauge, size, and color selected, as applicable.

7. One (1) two-foot (2’-0”) square sample of Weed Control Barrier / Geotextile Filter Fabric for each type used, as applicable.

D. Scaled Shop Drawings: Not Required.

E. Field-Constructed Mock-ups: Not Required.

F. Submittals under this Article will be rejected and returned without the benefit of review by the Landscape Architect if they are difficult to read due to insufficient scale, poor image quality, or poor drafting quality; or if all of the required information is missing or not presented in the format as requested. Partial Submittals will not be accepted.

G. No Work shall proceed under this Section until Submittal requirements indicated herein have been reviewed accordingly by the Landscape Architect.

1.4 QUALITY ASSURANCE AND CONTROL

LANDSCAPE PLANTING ACCESSORIES
329400 - 3
A. Installer Qualifications:

1. Requirement: Valid California C-27 (Landscaping Contractor) License.

2. Engage an experienced Installer who has completed Landscape Planting Accessories work similar in material, design, and extent to that indicated for this Project and with a record of successful installation.

3. Installer's Field Supervision: Installer shall maintain an experienced full-time supervisor on the Project site during times that installations under this Section are in progress.

B. Observation: Landscape Architect may observe installation of Landscape Planting Accessories at Project Site for compliance with requirements for type, size, and quality. Landscape Architect retains right to observe Landscape Planting Accessories for defects and to reject unsatisfactory or defective material at any time during progress of Work. Contractor shall remove rejected Accessories immediately from Project site.

C. Manufacturer’s Directions: Follow Manufacturer’s directions and drawings in cases where the Manufacturers of articles used in this Section furnish directions covering points not shown in the Contract Drawings and Contract Specifications.

D. Permits, Fees, Bonds, and Inspections: Contractor shall arrange and pay for permits, fees, bonds, testing services, and inspections necessary to perform and complete Work under this Section.

E. Single-Source Responsibility: Obtain each color, type, and variety of products/materials from a single source with resources to provide products/materials of consistent quality in appearance and physical properties without delaying Work.

1.5 DELIVERY, STORAGE, AND HANDLING
A. Provide new, unused materials indicated under this Section. Store and secure properly to prevent theft or damage. Deliver and store perishable material in original, unopened packaging.

It is the responsibility of the Contractor to install “factory condition” Units.

B. Damaged Materials: Be responsible for all damage or disfiguration of Work until Final Acceptance. Remove off site and replace at no additional cost to Owner all damaged or rejected materials.

C. Deliver materials so as to not delay Work, and install only after preparations for installation have been completed.

1.6 COORDINATION, SCHEDULING, AND OBSERVATIONS
A. Utilities: Determine location of above grade and underground utilities and perform Work in a manner which will avoid damage to utilities. Hand excavate, as required. Maintain grade stakes until removal is mutually agreed upon by parties concerned.

B. Excavation: When conditions detrimental to installing Landscape Planting Accessories are encountered, such as rubble fill, adverse drainage conditions, or obstructions, cease installation operations and notify Landscape Architect for further direction.

LANDSCAPE PLANTING ACCESSORIES
329400 - 4
C. Field Measurements: Contractor shall take field measurements as required. Report major discrepancies between the Contract Drawings and field dimensions to the Landscape Architect prior to commencing Work.

D. Installation: Perform installation of Landscape Planting Accessories only when weather and soil conditions are suitable in accordance with locally accepted practices.

E. Construction Site Observations: Contractor shall request, in writing, at least one (1) week in advance of the time when mandatory site observation(s) by the Landscape Architect are required.

1.7 SUBSTITUTIONS
A. Consideration: Materials to be considered equal to the Materials indicated herein this Section shall be reviewed by the Landscape Architect. Materials with equal performance characteristics produced by other Manufacturer’s and/or Distributors may be considered, providing deviations in dimensional size, color, composition, operation, and/or other characteristics do not change the design concept, aesthetic appearance, nor intended performance, as solely judged by the Landscape Architect. The burden of proof on product equality is on the Contractor.

B. Specific reference to Manufacturer’s names and products specified herein are used as standards of quality. This implies no right to the Contractor to substitute other materials without prior written approval by the Landscape Architect for Work under this Section.

C. Materials substituted and installed by the Contractor, without prior written approval by the Landscape Architect, may be rejected. Contractor shall not be entitled to be compensated by the Owner where the Contractor has installed rejected substitutions without receiving prior written approval.

D. Contract Price: Substituted Materials under this Section shall not increase the Contract price.

1.8 LANDSCAPE ESTABLISHMENT PERIOD
A. Refer to Section 329813 – Landscape Establishment Period, for requirements under this Article.

1. During the duration of the Landscape Establishment Period, continuously maintain Landscape Planting Accessories by tightening, holding plumb, and/or repairing Staking and/or Guying supports, providing adequate depths and coverage requirements of Landscape Mulching Materials, monitoring drainage within Tree Root Aeration Units, hold Edging Materials true and in proper alignments, and other requirements, as required, to establish healthy, viable landscape planting materials until Final Acceptance of Work is granted.

PART 2 - PRODUCTS

2.1 LANDSCAPE MULCH MATERIALS

LANDSCAPE PLANTING ACCESSORIES
329400 - 5
A. Shredded Wood Mulch: Shredded Wood Mulch, free from deleterious materials, debris, and weed seed. Suitable as a top dressing of trees, shrubs and groundcovers, consisting of following:

1. Type: Shredded cedar, redwood, fir, or hardwood commercial wood bark products, composted with humus and leaf materials. Shredded Wood Mulch shall be graded and to average dimensions of one-inch (1”) to three-inches (3”) in length, and flat in crosssection. a. Minimum organic matter content at 80%.
b. pH between 5.0 and 8.0.
c. Salt content shall be less than 4 millimho/cm @ 25 ˚ C. on a saturated paste extract.
d. Boron content of the saturated extract shall be less than 1.0 parts per million. e. Calcium carbonate shall not be present.
f. Carbon:Nitrogen ratio is less than 100:1.
g. Compost shall be aerobic without malodorous presence of decomposition products. h. Maximum particle size shall be 2 inches. A maximum of 5% shall pass a No. 2 screen.

Maximum Total Permissible Pollutant
Concentrations (in parts per million
(PPM)) on a dry weight basis:

Arsenic 20 ppm
Molybdenum 30 ppm
Cadmium 15 ppm
Nickel 50 ppm
Chromium 150 ppm
Selenium 25 ppm
Cobalt 50 ppm
Silver 10 ppm
Copper 150 ppm
Vanadium 50 ppm
Lead 150 ppm
Zinc 150 ppm
Mercury 10 ppm

2. Coverage Depth:
a. Refer to Part 3 indicated herein this Section.

3. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
a. ES-2 Mulch, Agromin Horticultural Products.
b. Pacific Mulch™, Greenways Environmental.
c. Walk-On Chips, Earthworks Soil Amendments, Inc.
d. Landscape Mulch, Agri Service, Inc.
e. Red Fir Bark, Greenway Compost.
f. A-1 Oak Deco Chips, Hanson Aggregates/A-1 Soils.
g. #SBM 3, Special Mulch #3, Plants Choice, Inc.
h. Or equal, as approved by the Landscape Architect.

2.2 TREE ROOT AERATION UNITS (TREE CHIMNEY’S)

LANDSCAPE PLANTING ACCESSORIES
329400 - 6
A. General: Tree Root Aeration Units are a complete assembly, consisting of a perforated Aeration Pipe Tube, wrapped in Geo-textile Filter Fabric sleeving, and topped with a Grate.

B. Aeration Pipe Tube: Manufactured from high-density polyethylene (HDPE) resin, meeting ASTM F810. Pipe shall be perforated with machine-drilled holes, set either with 3/8" holes on 4" centers at 120 degrees, or on-half-inch (½") holes on five-inch (5") centers at one-hundredtwenty (120) degrees.

1. Length: As required, per Contract Drawings.

2. Size (Diameter):
a. 4” diameter Pipe.
b. 6” diameter Pipe.

3. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
a. 3000 Triple Wall Drainage Pipe, ADS.
b. Perforated SDR35 Solvent Weld Underdrain Pipe, P.W. Eagle. c. COEX, PSP.
d. Big “O” Drainage Tubing, Armtec.
e. Or equal, as approved by the Landscape Architect.

C. Geo-textile Filter Fabric Sleeving for Aeration Pipe Tube: Meet ASTM D6707. Permeable, lightweight, continuous, non-woven, UV resistant, synthetic geo-textile (nylon or polyester) filament material, engineered to allow water permeability and deter soil permittivity, per ASTM D4491. Fabric shall be non-biodegradable, resistant to acids and alkalis, and sized accordingly.

1. Length: As required, per length of Aeration Pipe.

2. Size: As required, to sleeve (snugly fit) over the diameter of the specified Aeration Pipe tube.

3. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
a. Drain Sock, ADS.
b. Drain-Sleeve Filter Fabric, Carriff Corporation.
c. Filter Fabric, Zodiac Fabrics, Inc.
d. Big “O” Sock Filter, Armtec.
e. Drain-Eez, Christy’s.
f. Or equal, as approved by the Landscape Architect.

D. Aeration Pipe Grates (sized accordingly to fit snugly to the specified Aeration Pipe Tube).

1. Shrub and Groundcover Areas: Atrium-type Grate.
a. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
1) 4” Atrium Grate #78S (sand color), National Diversified Sales (NDS), Camarillo, CA.
2) Or equal, as approved by the Landscape Architect.

2. Lawn Areas: Flat-type Grate, round in shape.
a. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
1) 4” Round Grate #13 (green color), National Diversified Sales (NDS), Camarillo, CA.
2) Or equal, as approved by the Landscape Architect.

LANDSCAPE PLANTING ACCESSORIES
329400 - 7

2.3 STAKES AND GUYS
A. Tree Staking Assembly:

1. Wooden Stake Tree Staking Assembly: Complete tree staking Unit, consisting of Lodge Pole Pine Tree Stakes with (choose one: Tree Ties/Tree Straps/Twist Braces) a. Tree Stakes: Lodge Pole Pine Wooden Tree Stake, straight shaft, shaved and cut, cleaned and bare of branches and stubs, free of loose knots, bends, splits, or bows, of uniform thickness, with a minimum diameter of either two-inches (2”) or twoone-half (2-1/2”) to three-inches (3”). Lengths shall be eight-feet (8’), ten-feet (10’) or twelve-feet (12’), as required, to adequately and firmly penetrate the sub grade and support the tree. Stake shall have a minimum ten-inch (10”) long tapered/conical driving point, and chamfered top to minimize splitting when driven. Stake shall be pressure treated (per Federal Specification TT-W-00571-JTable 2) with an EPA-registered pesticide containing inorganic arsenic (copper chromium arsenate, meeting Federal Specification TT-W-550-Type 1) to protect it from insect attack and decay.
1) Quantity, Size, and Length per tree:
a) >24” box container stock: Minimum two (2) two-one-half-inches (2- 1/2”) or three-inches (3”) diameter, ten-foot (10’) or twelve-foot (12’) long (as required) Wooden Tree Stakes per tree.
2) Special Circumstances: Should lengths of Wooden Tree Stakes be inadequate to satisfactorily support the tree being staked in an upright, plumb condition, Contractor shall provide Metal Stake Tree Staking Assembly as indicated herein this Article.
3) Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
a) Sullivan & Mann Lumber Company, Tustin, CA.
b) BVC Tree Stakes.
c) TruStakes, 4Seasons Wood Products.
d) Or equal, as approved by the Landscape Architect.
b. Tree Straps: Non-stretch, biodegradable cotton, dyed dark-green color, one-inch (1”) wide x eighteen-inches (18”) long, with one-inch (1”) brass grommets at each end. Break strength at 260 lbs. nominal.
1) Quantity, Size, and Length per tree:
a) 24” box container stock and larger: Provide two (2) Tree Straps minimum for each set of Tree Stakes provided.
2) Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
a) #3718 Biodegradable Original Treestrap®, GCS.
b) Or equal (no known equal).
3) Tree Strap Wire: Smooth, galvanized annealed Steel Wire, 12 gauge.

Provide Wire in adequate lengths to anchor the grommet ends of the Tree Straps to the Tree Stakes.

2.4 EROSION CONTROL MATERIALS
A. Rolled Erosion Control Blanket: 95-100% organic biodegradable materials, consisting of machine-manufactured 100% certified weed free agricultural straw fibers, 100% natural coconut-fibers (coir), or a combination thereof, evenly distributed over the entire area of the Blanket. Fibers shall be sewn into a medium weight natural fiber, degradable mesh net (top

LANDSCAPE PLANTING ACCESSORIES
329400 - 8
and/or bottom) on on-one-half-inch (1-1/2”) centers, with cotton polyester or polypropylene thread. Blanket rolls shall be a minimum of 6’-6” wide, and a minimum of .05 lb./sq. yd.

Provide “U”-shaped, 11-gauge steel wire staples, six-inches (6”) to eight-inches (8”) long, twoinch (2”) crown, to anchor Erosion Control Blankets to soil surface.

1. Products & Manufacturer’s: Subject to compliance with requirements, provide product(s) as required by one (1) Manufacturer, subject to specific slope gradient conditions indicated per the Contract Drawings, as follows:

Slope
Gradient
Application
Product Type
and
Composition
* Acceptable Manufacturers and
Manufacturer’s Product Reference
Numbers
Anticipated
Functional
Longevity
Greenfix of Product
America,
Brawley,
CA
760-351-
7791
North
American
Green,
Evansville,
IN
800-772-2040
Western
Excelsior,
Mancos, CO
800-833-8573
5:1 to 4:1
slopes.
100% Straw;
Single
Organic Net
(Top Only).
#WS05B #S75BN #NAT-SR-1 12 Months
4:1 to 3:1
slopes.
100% Straw;
Double
Organic Net
(Top &
Bottom).
#WS072
B
#S150BN #NAT-SS-2 12 Months
3:1 to 2:1
slopes.
70% Straw +
30%
Coconut
Fibers (Coir);
Double Net
(Top &
Bottom).
#CFS072
B
#SC150BN #NAT-CS-3 18 Months
2:1 to 1:1
slopes, and
greater.
100%
Coconut
Fibers (Coir);
Double Net
(Top &
Bottom).
.
#CF072B #C125BN #NAT-CC-4 24 Months
* or equal, as approved by the Landscape Architect.

B. Open Weave Jute Fiber Mesh: Biodegradable, woven, 100% natural jute fiber yarn, +/- 0.25” thick, un-dyed and unbleached, 0.92 lbs. per sq. yd. minimum, with 50% to 65% open area.

Provide “U”-shaped, 11-gauge steel wire staples, six-inches (6”) to eight-inches (8”) long, 2” crown, to anchor Jute Fiber Mesh to soil surface.

1. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:

LANDSCAPE PLANTING ACCESSORIES
329400 - 9
a. Anti-Wash/Geojute, Belton Industries, Inc.
b. Or equal, as approved by the Landscape Architect.

2. Provide on slope gradients 4:1 and greater

2.5 LANDSCAPE EDGINGS/HEADERS/MOWSTRIPS
A. Wood Edging/Header:

1. General: Wood Edging/Header shall be in the location and size as shown on the Contract Drawings.
a. Type: Redwood, all heart.
b. Size: 2 x 6 x 12’ length minimum.

2. Splices and Hardware: Wood, same species as Wood Edging/Header, not less than twelve inches (12”) in length. Attach Splices to Wood Edging/Header with hot-dipped galvanized wood deck screws (#12, 3” long, minimum six (6) screws per Splice). Predrill all holes at 3/4 of the diameter of the actual screw. Place Splices on ground cover side of Wood Edging/Header, at ½” below the top of the Edging/Header.

3. Stakes and Hardware: Wood, same species as Wood Edging/Header, 1 x 2 x 12” inches long in nominal, with hot-dipped galvanized common box nails for anchoring headers and edging. Space stakes at intervals not less than four-feet (4’) on-center intervals.

Place stakes on ground cover side of header, atone-half-inch (½”) below the top of the header.

2.6 WEED CONTROL BARRIER/GEO-TEXTILE FILTER FABRIC
A. Type: Permeable, lightweight, continuous, non-woven, geo-textile polypropylene filament material, UV-resistant, engineered to allow water permeability and deter soil permittivity, per ASTM D4491. Geo-Textile Filter Fabric shall be inert to biological degradation and resistant to naturally encountered chemicals, alkalis and acids. Meet AASHTO M288-96, Class 1.

B. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:

1. Amoco 4553, Amoco Fabrics and Fibers Company.

2. FX-80HS, Carthage Mills.

3. C-80NW, Contech.

4. 180 EX, Linq.

5. Geotex 801, Propex, Inc.

6. TerraTex N08, Webtec.

7. 180N, TC Mirafi.

8. 3301, Typar Landscape Products.

9. Or equal, as approved by the Landscape Architect.

2.7 MISCELLANEOUS MATERIALS
A. Water: Per ASTM C94, from potable domestic source, and free from deleterious materials such as oils, acids, and organic matter. Transport as required.

B. Stress Reducing Agent: 100% natural organic root and plant stimulator solution, used to eliminate transplant shock and provide better establishment of plants. Solution shall contain a

LANDSCAPE PLANTING ACCESSORIES
329400 - 10
natural wetting agent, designed to improve nutrient release, water-holding capacity, cation exchange capacity in soil, and stimulate fertilizer and micronutrient uptake.

1. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
a. Roots NoBurn®, Novozymes Biologicals, Inc., Salem, VA. b. Essential® Plus 1-0-1, Growth Products, White Plains, NY.

2. Application Rate: Provide at prescribed rate and application per Manufacturer’s written recommendations.

C. Wetting Agent and Soil Penetrant (Surfactant): Highly-concentrated liquid solution. Provide in a diluted liquid solution, mixed with water, at the time of watering-in recently planted plant species.

1. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
a. Roots NoBurn®, Novozymes Biologicals, Inc., Salem, VA. b. LESCO-Wet™ Plus, Lesco, Inc., Cleveland, OH.
c. Naiad Liquid Wetting Agent, Naiad Company, Inc., Stockton, CA. d. Aqua-Gro L, Scotts Company, Marysville, OH.
e. Sixteen-90, Aquatrols, Cherry Hills, NJ.
f. Or equal, as approved by the Landscape Architect.

2. Application Rate: Provide at prescribed rate and application per Manufacturer’s written recommendations, per one-hundred (100) gallons of water.

D. Plant Vitamin/Hormone Stimulant: Highly-concentrated liquid vitamin solution. Provide in a diluted liquid solution, mixed with water, at the time of watering-in recently planted plant species.

1. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
a. SUPERthrive, Vitamin Institute.
b. Roots Concentrate Rooting Stimulant, Novozymes Biologicals, Inc. c. Root-Maxx Plus, Bio-Plex.
d. Or equal, as approved by the Landscape Architect.

2. Application Rate: Provide at prescribed rate and application per Manufacturer’s written recommendations, per one-hundred (100) gallons of water.

E. Herbicides: EPA registered and approved, from the following:

1. Non-Selective Post-Emergent Herbicide: Spray-applied solution containing a minimum of 41% of the active ingredient “glyphosate” (full strength), with a surfactant, mixed with water accordingly per the Manufacturer’s directions.
a. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
1) Roundup® PRO, (41% glyphosate), Monsanto Company.
2) Roundup® PROmax (concentrate, 50% glyphosate), Monsanto Company. 3) Honcho® Plus, (41% glyphosate), Monsanto Company.
4) Prosecutor (41% glyphosate), LESCO, Inc.
5) High Yield® Kill-Zall Weed & Grass Killer, (41% glyphosate), Voluntary Purchasing Groups.
6) Or equal, as approved by the Landscape Architect.
b. Application Rate: Provide at prescribed rate and application per Manufacturer’s written recommendations, per one-hundred (100) gallons of water.

LANDSCAPE PLANTING ACCESSORIES
329400 - 11

2. Selective Pre-Emergent Herbicide (Packaged dry material application): Pre-emergent control of annual grasses and broadleaf weeds in turf grass areas, and woody ornamental trees, shrubs, vines, and groundcover areas.
a. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
1) Ronstar® 2G, (granular), Aventis Environmental Science USA. 2) Snapshot® 2.5 GT (granular), (2% trifluralin), Dow AgroSciences LLC. 3) XL*2G, SETRE Chemical Company.
4) Casoron 4G, Chemtura.
5) Treflan® HFP (43% trifluralin), Dow AgroSciences LLC. 6) Treflan® TR-10, (10% Granular trifluralin), Dow AgroSciences LLC. 7) Surflan®, Dow AgroSciences, LLC.
8) Or equal, as approved by the Landscape Architect.
b. Application Rate: Provide at prescribed rate and application per Manufacturer’s written recommendations, per one-hundred (100) gallons of water.

3. Selective Post-Emergent Herbicide: Pre-mixed, flow-able formulation designed for product stability, uniformity in the spray solution and ease of handling. Post-emergent control of annual grasses, nutsedge, and broadleaf weeds in turf, generally with one (1) application.
a. Products & Manufacturer’s: Subject to compliance with requirements, provide products by one (1) of the following:
1) Trimec® Plus, PBI/Gordon Corporation.
2) Three-Way, LESCO, Inc.
3) Or equal, as approved by the Landscape Architect.
b. Application Rate: Provide at prescribed rate and application per Manufacturer’s written recommendations, per one-hundred (100) gallons of water.

PART 3 - EXECUTION

3.1 GENERAL
A. Installation practices of the Landscape Planting Accessories shall be performed during those periods when weather and soil conditions are suitable and in accordance with locally accepted horticultural practice, as approved by the Landscape Architect. Contractor shall notify the Landscape Architect, in writing, on the anticipated commencement date and length of duration of the landscape installation.

B. Examination: Examine areas to receive landscaping for compliance with requirements and for conditions affecting performance of Work of this Section. No work under this section shall commence until all submittals under this section have been reviewed and approved, in writing.

Do not proceed with installation until unsatisfactory conditions have been corrected.

C. Prior to Work in this Section, Contractor shall examine previously installed Work from other trades and verify that such Work is complete and as required, to the point where the installation of the Landscape Planting Accessories may commence properly.

3.2 PROTECTION OF SITE

LANDSCAPE PLANTING ACCESSORIES
329400 - 12
A. Contractor shall protect existing and new improvements and systems installed prior to installation of Landscape Planting Accessories. Maintain protection in place until completion of Work and Landscape Establishment Period.

3.3 INSTALLATION OF TREE ROOT AERATION UNITS (TREE CHIMNEY’S) A. General: Tree Root Aeration Unit(s) shall be installed after excavation of planting hole and prior to placement of Amended Planting Backfill Mixture.

B. Upon completion of excavation of planting hole, auger a twelve-inch (12”) diameter hole at the edge of the excavation. Depth shall extend two-feet (2’) beyond the compacted setting layer crown of native planting soil. Remove excess soil.

C. Pipe Installation: Slide Geo-Textile Filter Fabric Sleeve over full length of Perforated Aeration Pipe Tube. Secure open end (as set in bottom of hole) of Filter Fabric Sleeve with a knot or pipe wrap tape. Place assembly Unit plumb, in vertical position, in the bottom of the augered hole. Set the top of the Unit ½” above the finished surface elevation of the mulch layer.

D. Set Plant Material accordingly, and backfill the planting hole with Amended Planting Backfill Mixture, being careful not to provide backfill within the inside of the Tree Root Aeration Unit assembly.

E. Attach Aeration Pipe Grate to top end of the sleeved Aeration Pipe Tube extending above grade.

Provide appropriate Pipe Grate indicated for the application.

F. Quantity Schedule:

1. Provide one (1) Tree Root Aeration Unit assembly for each tree up to but not including a 24”-box container size.

2. Provide two (2) Tree Root Aeration Unit assemblies located at opposing sides of the root ball and at opposite ends of the Tree Stakes and/or Deep Watering Bubblers, for each tree sized at 24”-box container and up to but not including a 48”-box container size.

3. Location: Coordinate location of Tree Root Aeration Units to be set equally and in between locations designated to receive deep watering irrigation bubblers, where applicable.

3.4 STAKING AND GUYING
A. General: Tree Staking and Tree Guying shall be per the direction of the Landscape Architect.

Staking and/or guying of trees shall be completed immediately following tree planting operations.

1. Contactor shall provide new Tree Stake or Tree Guy assemblies; reconditioned or previously-used Tree Stake or Tree Guy assemblies shall not be permitted. Provide one (1) set of Tree Staking materials or Tree Guying materials per tree, as required. Trees shall remain plumb and straight from installation through the Contractor Warranty period.

Staking and Guying assemblies shall remain the property of the Owner.

B. Staking/Guying Methodology: Unless otherwise directed on the Contract Drawings or as directed by the Landscape Architect based on field conditions, provide the following Staking/Guying Assemblies, as measured by the size of the tree being supported:

LANDSCAPE PLANTING ACCESSORIES
329400 - 13

1. 5-gallon size Container Stock to 36”-Box Tree, or for trees up to 3” caliper: Provide Staking Method. Number of stakes per tree shall be as directed herein this Section.

2. For trees larger than 36”-Box size or over 3” caliper: Provide Staking or Guying Method, or as directed by the Landscape Architect.

3. Multi-trunk Trees: Provide Tree Guying Method, or as directed by the Landscape Architect.

C. Tree Staking Method:

1. Single Tree Stake (Wooden or Metal):
a. Locate Stake at the closest point to the main trunk as possible, yet outside of the root ball and tree branch canopy.
b. Firmly drive the tapered end of the Stake plumb into the undisturbed native subgrade, perpendicular to the side of the prevailing wind, at the minimum depth indicated in the Contract Drawings, or deeper, as required, to firmly support the Stake and minimize any movement of the Stake. Do not damage the tree trunk nor branch canopy, nor penetrate the root ball with the Stake. Do not damage or splinter the Stake. Stake shall not touch the trunk nor branch canopy of the tree.

2. Double Tree Stakes (Wooden or Metal):
a. Locate Stakes at the closest point to the main trunk as possible, yet outside of the root ball and tree branch canopy.
b. Firmly drive the tapered end of one (1) of the Stakes plumb into the undisturbed native sub-grade, perpendicular to the side of the prevailing wind, at the minimum depth indicated in the Contract Drawings, or deeper, as required, to firmly support the Stake and minimize any movement of the Stake. Do not damage the tree trunk or branch canopy, nor penetrate the root ball with the Stake. Do not damage or splinter the Stake.
c. Install the other Stake in similar fashion, directly opposite from the first Stake (180 degrees), and equidistant from the tree trunk.
d. Installed Stakes shall not touch the trunk nor branch canopy of the tree.

3. Tying to Tree Stakes (Wooden or Metal):
a. Tree Straps: Wrap and twist the Tree Strap around the tree trunk, at the lowest point where the tree gains the highest support, per the direction of the Landscape Architect. Secure the Strap with wire; thread the wire through the grommet ends of the Strap and twist wire to secure. Wrap other end of wire around the Stake, twist, and secure it to the Stake. (For Metal Stakes, thread wire through holes drilled through the stake). Repeat for other Stake(s), as required. For trees requiring multiple tree straps, locate additional straps as required along the tree trunk to provide additional vertical support. Cut off and bend back excessive wire beyond the twists to the Stake(s) to provide a safe condition. The tree shall be supported accordingly to assure a straight, firm position of the tree canopy, yet to allow enough slack to avoid rigid restraint of the tree. b. Once the tree is thoroughly staked, carefully remove the nursery stake(s). Backfill and tamp the nursery stake void(s) with planting soil.

3.5 INSTALLATION OF EROSION CONTROL MATERIALS
A. Clear away trash, large stones, and other debris. Prepare sub grade; fine grade area to receive Erosion Control Material, eliminating footprints, tracks, and ruts.

LANDSCAPE PLANTING ACCESSORIES
329400 - 14
B. Sequences: For hydroseed applications, install the seed slurry prior to installing the Erosion Control Material. In applications where rooted stock is planted on the slope, care shall be exercised to prevent disruption or damage to the underlying material.

C. Unroll Material as close as possible to its intended final position to minimize the need to drag the Material which would dislocate underlying materials or disturb the prepared sub grade or planting. Install Material flush and completely in contact with the ground. Confirm that there is no tension on the Material to minimize soil contact.

D. Overlap Material at a minimum of four-inches (4”) on the sides and eighteen-inches (18”) on the ends. Staples shall be inserted at intervals no greater than three-feet (3’) on-center along overlaps and down the center of each roll length.

E. Joining rolls of the Material shall be installed at the down-channel end of the installed roll, which should overlap the up-channel end of the roll being installed. Overlap should be a minimum of eighteen-inches (18”). Equally set staples on twelve-inch (12”) on-center spacing.

F. Anchor slot at top of slope shall be installed by burying up-channel end in a six-inch (6”) minimum deep trench. Equally set staples on twelve-inch (12”) on-center spacing.

G. On slopes less than six-feet (6’) in height, Material may be installed with roll perpendicular to the contours.

H. The terminal fold shall be installed by bringing the Material down to the level area before terminating. Turn the end under a minimum of six-inches (6”). Equally set staples across the fold at twelve-inch (12”) on-center spacing.

3.6 INSTALLATION OF LANDSCAPE EDGINGS (HEADERS/EDGINGS/MOWSTRIPS) A. General: Install in location(s) in solid undisturbed soil, or in soil set at ninety-percent (90%) relative compaction, at areas as indicated on the Contract Drawings.

1. Horizontal Alignments:
a. Straight Alignments: Where indicated on the Contract Drawings, install Landscape Edgings in straight/angular sections, true to the alignments as indicated, free of “wiggles” or bends, using strings as guides.
b. Curved Alignments: Where indicated on the Contract Drawings, install Landscape Edgings in curved,/radial sections, true to the alignments as indicated, free of “wiggles” or bends, following marked alignments as reviewed in the field by the Landscape Architect.

2. Vertical Alignments: Install parallel to and following along the contoured finished grade.

3. Refer to the Manufacturer’s latest printed instructions and Contract Drawings for requirements of Landscape Edgings/Headers fabricated from metal materials.

3.7 MULCHING
A. General: Mulch backfilled surfaces of pits, trenches, planted areas, and other areas indicated.

B. Shredded Wood Mulch:

1. General: Verify locations to receive Shredded Wood Mulch.

LANDSCAPE PLANTING ACCESSORIES
329400 - 15

2. Apply the following average thickness of Shredded Wood Mulch, and finish level with adjacent finished surfaces. Do not place Shredded Wood Mulch directly against trunks or stems of Plant Materials. Remove Shredded Wood Mulch that is placed against the growing bases or within the basal nodes of plants.

3. Thickness/Depth: Three-inches (3”), minimum.

4. While settlement and/or decomposition of the Shredded Wood may occur during the duration of the Contract, the Shredded Wood Mulch thickness as indicated shall be consistent throughout the duration of the Contract. The Contractor shall provide additional Shredded Wood Mulch, as needed, and as directed by the Landscape Architect, to maintain the specified constant thickness of the Shredded Wood Mulch, until Acceptance of Work is granted.

3.8 INSTALLATION OF MISCELLANEOUS MATERIALS
A. Anti-Dessicant: Apply using power spray to provide an adequate film over trunks, branches, stems, twigs, and foliage.

1. When deciduous trees or shrubs are moved in full-leaf, spray with anti-desiccant at nursery before moving and again two (2) weeks after planting.

B. Stress Reducing Agent: Apply, as required and directed by the Landscape Architect, per Manufacturer’s latest printed instructions.

C. Wetting Agent & Soil Penetrant: Apply, as required and directed by the Landscape Architect, per Manufacturer’s latest printed instructions.

D. Herbicides: Apply, as required and directed by the Landscape Architect, per Manufacturer’s latest printed instructions.

E. Plant Vitamin/Root Stimulant: Apply, per the Manufacturer’s latest printed instructions. Refer to application requirements per Section 329300 – Exterior Plants.

3.9 CLEAN UP AND PROTECTION
A. For Work under this Section, keep Work area in a clean, orderly, and safe condition. Contractor shall remove trash caused from his Work on a weekly basis throughout the duration of the Work.

B. Protect landscaping from damage due to landscape operations, operations by other Contractors and trades, and trespassers. Maintain protection during installation and landscape establishment periods. Treat, repair, or replace damaged Landscape Planting Accessories as directed.

C. Upon completion of his Work under this Section, the Contractor shall remove rubbish, waste, debris, excess construction materials, and other items resulting from construction operations offsite as described herein this Section and directed by the Landscape Architect.

3.10 FINAL REVIEW

LANDSCAPE PLANTING ACCESSORIES
329400 - 16
A. Final Review under this Section shall be performed upon completion of the Landscape Establishment Period. (Refer to Section 329813 – Landscape Establishment Period for requirements).

END OF SECTION

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 1
SECTION 329813 – LANDSCAPE ESTABLISHMENT PERIOD
PART 1 - GENERAL

1.1 SUMMARY
A. This Section includes materials, labor, apparatus, tools, equipment, temporary construction, transportation, and services necessary for and incidental to performing the proper completion of Work, as required to make a complete Landscape Establishment Period (“Service”), as specified during progress of the Work, after installation, for a designated period after Preliminary Acceptance, as shown in the Contract Drawings, and as specified herein this Section.

B. Contractor acknowledges that the Services specified under this Section are not intended to express every detail of the Services to be provided by Contractor, and Contractor hereby represents that it is experienced and competent in providing Services that meets or exceeds generally accepted practices commensurate with those provided by other companies that provide such Service.

C. Work under this Section consists of, but is not necessarily limited to, furnishing and installing the following:

1. Establishment of Landscape Installation, for a given frequency and duration as specified herein this Section. Work includes the following:
a. Litter Control.
b. Weed Control.
c. Pest Control.
d. Plant Care.
e. Fertilization of Plant Materials.
f. Plant Replacement.
g. Plant Pruning.
h. Plant Staking and Adjustments.
i. Temporary Plant Protection.
j. Operation, Adjustment, and Maintenance of Irrigation Controller and Irrigation System.
k. Cleaning of Paving Surfaces.
l. Reapplication of Mulching Materials.
m. Erosion Control and Drainage.
n. Removal of Green Waste.

D. Related Sections: The following Sections contain requirements that relate to Work in this Section:

1. Section 312219 – Landscape Grading.

2. Section 321513 – Stabilized Decomposed Granite (Site Paving & Landscape Mulch).

3. Section 328400 – Landscape Irrigation.

4. Section 329113 – Soil Preparation.

5. Section 329200 – Lawns & Grasses.

6. Section 329300 – Exterior Plants.

7. Section 329400 – Landscape Planting Accessories.

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 2

1.2 DEFINITIONS AND APPLICABLE STANDARDS
A. References:

1. USDA – United States Department of Agriculture.

2. ASTM – American Society for Testing & Materials.

3. ANSI – American National Standards Institute.

4. ISA – International Society of Arboriculture.

B. Standards:

1. American National Standard for Tree Care Operation, Tree, Shrub, and Other Woody Plant Maintenance (ANSI A300), American National Standards Institute, Latest Edition.

2. American National Standard for Tree Care Operations (ANSI Z133), American National Standards Institute, Latest Edition.

3. Tree Pruning Guidelines, International Society of Arboriculture, 1995 Edition.

4. Pruning Standards for Shade Trees, National Arborists Association, Latest Edition.

1.3 SUBMITTALS
A. General:

1. Collect information into a single Submittal for each element of construction and type of product or equipment identified under this Section for review.

2. To expedite review, Submittal shall be organized and presented into specific sections or headings. Furnish neat, concise, legible, and clearly identifiable information, and sufficiently explicit detail, to enable proper evaluation for Contract compliance.

Highlight catalog, product data, or brochures containing various products, sizes, and materials to show particular item submitted.

3. Submittal Format: As applicable, furnish Submittal as a single electronic digital PDF (Portable Document Format) file.

B. Digital Submittal Information:

1. Quality Control Submittal:
a. Qualification Data: Submit names for firms and persons specified in the “Quality Assurance and Control” Article to demonstrate their capabilities and experience on similar Landscape Planting Accessories installations.
b. Schedule of maintenance operations and monthly status report, including list of equipment, materials proposed for the job, and watering schedule(s). c. Licenses, permits and insurance required by the local jurisdiction, the State, or Federal government, pertaining to Work under this Section. 1) Pesticide Applicator: Valid California Qualified Applicator Certificate (QAC), with “B – Landscape Maintenance” Category, as administered by the California Department of Pesticide Regulation (DPR). d. Monthly record of herbicides, insecticides and disease control chemicals used for the Project.
e. Written application recommendation by a licensed agricultural pest control advisor for weed, pest and disease controls restricted by the Director of Agriculture proposed for this Work.

2. Project Closeout Submittal:
a. Include in a single 3-ring binder a Landscape Maintenance Manual for use by the Owner, containing an indexed collection of all schedules, records and permits

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 3
listed above, including documentation of accepted condition of planting and irrigation at Final Acceptance.

C. Material Samples: Not required.

D. Scaled Shop Drawings: Not required.

E. Field-Constructed Mock-ups: Not required.

F. Submittals under this Article will be rejected and returned without the benefit of review by the Landscape Architect if they are difficult to read due to insufficient scale, poor image quality, or poor drafting quality; or if all of the required information is missing or not presented in the format as requested. Partial Submittals will not be accepted.

G. No Work shall proceed under this Section until Submittal requirements indicated herein have been reviewed accordingly by the Landscape Architect.

1.4 QUALITY ASSURANCE AND CONTROL
A. Qualifications:

1. Valid California C-27 (Landscaping Contractor) License.

2. Experience: Contractor or sub-contractor performing Work under this Section shall have a full-time employee assigned to the Project as foreman for the duration of the Contract.

Employee shall have a minimum of four (4) years experience in landscape maintenance supervision, with experience or training in entomology, pest control, soils, fertilizers and plant identification. Employee shall speak English fluently.

3. Labor Force: Landscape maintenance labor force shall be thoroughly familiar with, and trained in, the Work to be accomplished, and shall perform the task in a competent, efficient manner acceptable to the Owner.

B. Requirements:

1. Supervision: Landscape Maintenance Foreman shall directly supervise the Work force during duration indicated herein this Section. Notify Owner of changes in supervision.

2. Identification: Provide proper identification during duration for landscape maintenance firm's vehicles and labor force. Be uniformly dressed in a manner satisfactory to the Owner.

1.5 PROJECT/SITE CONDITIONS
A. Site Visit: At beginning of the designated Landscape Establishment Period, visit and tour the site with the Owner's Representative, Landscape Architect, and other interested parties, to clarify the scope of Work, and understand existing project/site conditions.

B. Documentation of Conditions: Document the general condition of installed plant materials, recording those which are healthy and thriving, and unacceptable materials which are damaged, dead, and/or dying and in need of replacement.

C. Irrigation System: Document general condition of existing irrigation system, making sure that faulty, improper, and/or non-functioning irrigation materials or equipment are reported.

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 4

1.6 SEQUENCING AND SCHEDULING
A. Perform Work under Landscape Establishment Period during hours mutually agreed upon between Owner and Contractor.

B. Work force shall be present at the Project Site at a minimum duration indicated in this Section, and at other times as necessary, to perform specified Work, in accordance with the approved schedule under the Landscape Establishment Period.

1.7 WARRANTY
A. Specific Requirements: Refer to the following Sections:

1. Section 328400 – Landscape Irrigation.

2. Section 329200 – Lawns & Grasses.

3. Section 329300 – Exterior Plants.

4. Section 329400 – Landscape Planting Accessories.

PART 2 - PRODUCTS

2.1 MATERIALS
A. General: Materials and equipment as required to perform Work under this Section shall be provided by Contractor.

B. Water: Clean, potable and fresh, as available from Owner.

C. Fertilizers:

1. Fertilizer Tablets: Tightly compressed, slow-release and long-lasting complete fertilizer tablets, bearing manufacturer's label of guaranteed analysis of chemicals present. Refer to Section 329113 – Soil Preparation, for requirements.

2. Balanced, once-a-season application, controlled-release Fertilizer(s), with a blend of coated prills which supply controlled-release nitrogen, phosphorus and potassium, and uncoated, rapidly soluble prills containing nitrogen and phosphorus.

D. Herbicides, Insecticides, and Fungicides:

1. Provide materials with original manufacturers' containers, properly labeled with guaranteed analysis.

2. Use non-staining materials.

E. Replacement Tree Guys, Stakes, Ties and Wires: Match originally accepted existing materials installed on the Project.

2.2 EQUIPMENT
A. General: Use only the proper tool(s) required for each task under this Section.

1. Maintain tools in sharp, properly-functioning condition.

2. Clean and sterilize all pruning tools prior to usage.

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 5
B. Insect/Disease Prevention: Provide measures to prevent introduction of insect or disease-laden materials onto the Site. Refer to Section 329300 – Exterior Plants.

PART 3 - EXECUTION

3.1 FREQUENCY AND DURATION OF LANDSCAPE ESTABLISHEMENT PERIOD A. Following satisfactory completion of all items included on the Landscape Punch List, the contracted Landscape Establishment Period shall commence and progress.

B. Frequency and Duration:

1. Work performed under this Section shall be executed by Contractor at a minimum of once per week, for a duration of a minimum of 90 calendar days.

3.2 COMMENCING THE LANDSCAPE ESTABLISHMENT PERIOD
A. Preliminary Review: As soon as landscape installation is substantially completed per the Contract Documents, Contractor shall arrange to hold a preliminary review on-site with the Landscape Architect, Owner, and other interested parties to evaluate the condition and execution of the completed Work. Evaluation of the Work shall be executed by the Landscape Architect through a “Landscape Punch List”.

B. Date of Review: Notify Landscape Architect at least five (5) working days prior to anticipated Date of Review.

C. Commencing the Landscape Establishment Period: The date on which the Landscape Architect determines that the landscape installation is substantially-complete, whereas outstanding Work included on the Landscape Punch List is addressed and satisfactorily completed to the satisfaction of the Landscape Architect.

3.3 PREPARATION
A. Protection:

1. Protect new landscape planting areas from damage during duration of Landscape Establishment Period, until Final Acceptance.

2. Provide temporary protection fences, barriers and signs, as required, for protection.

B. Replacements:

1. Immediately treat or replace plant materials as directed, which become damaged or injured as a result of Contractor's operations or negligence, per the Landscape Architect, at no additional cost to Owner.

2. Replacement plant materials shall match size and variety of plant material being replaced.

3.4 PLANTING ESTABLISHMENT
A. Watering Basins:

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 6

1. Maintain watering basins around the perimeter of the installed plant materials so that enough water can be applied to establish and maintain adequate soil moisture through the root zone of the plant materials. Re-dish and tamp basins accordingly which have become damaged or have failed since installation.

2. For supplemental hand watering of watering basins, use a water wand to break the water force. Do not permit use of "jet" type watering equipment. Do not permit crown roots to become exposed to air through dislodging of soil and mulch.

3. Mulch: Maintain originally specified thickness of mulch material to reduce evaporation and frequency of watering.

4. During rainy season, open basins to allow surface drainage away from the root crown where excess water may accumulate. Restore watering basins at end of rainy season.

5. At the end of the rainy season, re-dish and tamp watering basin at trees and shrubs.

B. Settlement of Plant Materials: Reset/replant sunken or settled plant materials to proper grades and in upright position.

C. Weed Control:

1. Planting areas throughout site shall be weed-free at all times, including areas between plants and along watering basins.

2. Use only recommended and legally-approved herbicides to control and maintain weed growth.

3. Avoid frequent soil cultivation that destroys shallow roots and breaks the seal of preemergent herbicides.

D. Pruning:

1. Prune trees to select and develop permanent scaffold branches that are smaller in diameter than the trunk or branch to which they are attached, and which have vertical spacing of eighteen-inches (18”) to forty-eight-inches (48”) and radial orientation so as not to overlay each another.

2. Prune trees to eliminate diseased or damaged growth, and narrow “V-shaped” branch forks that lack strength. Reduce toppling and wind damage by thinning-out crowns.

3. Prune trees to maintain growth within space limitations, maintaining a natural appearance and balancing crown with roots.

4. No stripping of lower branches of young trees shall be permitted.

5. Retain lower branches in a "tipped back" or pinched condition to promote caliper trunk growth. Do not cut back to fewer than six (6) buds or leaves on such branches. Only cut lower branches flush with the trunk after the tree is able to stand erect without staking or other support.

6. Thin out and shape evergreen trees when necessary to prevent wind and storm damage.

Do primary pruning of deciduous trees during the dormant season. Do not permit any pruning of trees prone to excessive "bleeding" during growth season.

7. Prune damaged trees or those that constitute health or safety hazards at any time of year as required.

8. Make pruning cuts clean and close to the trunk, without cutting into the branch collar. "Stubbing" will not be permitted. Cut smaller branches flush with trunk or lateral branch.

Make larger cuts one-inch (1”) diameter or larger parallel to shoulder rings, with the top edge of the cut at the trunk or lateral branch.

9. Branches too heavy to handle shall be precut in three (3) stages to prevent splitting or peeling of bark. Make the first two (2) cuts eighteen inches (18”) or more from the trunk to remove the branch. Make the third cut at the trunk to remove the resulting stub.

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 7

10. Do not prune or clip shrubs into balled or boxed forms unless specifically called for by design.

11. Clip shrubs to be hedged when branches project two-inches (2”) beyond limit of clipped hedge shown on the Contract Drawings.

12. Take extreme care to avoid transmitting disease from one infected plant to another.

Properly sterilize pruning tools before going from one infected plant to other plant materials.

E. Maintenance of Existing Plant Materials to Remain:

1. General: Conform to applicable paragraphs regarding pruning, watering, spraying and fertilizing of new plant materials as indicated herein this Section.

2. Symptoms: Be alert to symptoms of construction damage to existing plantings as evidenced by wilting, un-seasonal or early flowering or loss of leaves, and insect or disease infestation due to declining vigor.

3. Notification: Submit in writing of evidences of declining vigor immediately upon discerning the problem. Take appropriate interim measures to mitigate the severity of the problem as specified in this Section.

4. Proposal: Submit written proposal and cost estimate for the correction of all conditions before proceeding with permanent correction Work.

3.5 GROUNDCOVER ESTABLISHMENT
A. Irrigation:

1. Check for moisture penetration throughout the root zone at least twice a month.

2. Water as frequently as necessary to maintain healthy growth of groundcovers.

B. Weed Control:

1. Control weeds, preferably by hand removal, with pre-emergent herbicides and with selective systemic herbicides.

2. Minimize hoeing of weeds in order to avoid plant damage.

C. Fertilization:

1. Recently installed plant materials: Verify with Owner actual completion date of planting installation and rate of prior application of fertilizers.

2. New Plant Materials: Place Planting Tablets (per Section 329113 – Soil Preparation) beside the root ball about one-inch (1”) from root tips.

3. Established Plant Materials: Do not use complete fertilizers unless soil test shows specific nutrient deficiencies.

D. Mowing and Edging:

1. Edge groundcovers to keep in bounds. Trim top growth as necessary to achieve an overall even appearance.

2. Ground covers which lend themselves to mowing shall be mowed to specified height above finished grade in order to renew growth, improve density and attractiveness.

E. Replacements:

1. Replace dead and missing plants after obtaining Owner's agreement to pay for replacement.

2. Damages due to Contractor's negligence shall be paid for without charge to Owner.

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 8

3.6 TURF GRASS ESTABLISHMENT
A. Irrigation:

1. Irrigate Turf Grass at such frequency as weather conditions require, to replenish soil moisture to six inches (6”) below root zone.

2. Provide a total of one-one-half inches (1-1/2”) of water weekly, during hot summer weather, in three (3) applications per week, minimum.

3. Water at night if irrigation system is electrically controlled. Otherwise, watering shall be done during early mornings.

B. Weed Control:

1. Control broadleaf weeds with selective herbicides.

2. In areas where crabgrass has infested the turf grass, apply a selective post-emergent herbicide as soon as possible, and prior to flowering.

3. Apply pre-emergent herbicides prior to crabgrass germination.

4. Do not irrigate for forty-eight (48) hours after application of herbicidal sprays.

5. Coordinate application of herbicides with thatch control and reseeding schedule as described below.

C. Mowing and Edging:

1. Mowing:
a. Mow Turf Grass at a frequency so the maximum grass heights are maintained as listed below:

Turf Type Growing
Season
Dormant
Season
Bluegrass or Tall Fescue 2 to 4” 2 to 3”
Perennial Ryegrass 2.5 to 3.5” 2 to 3”
Hybrid Bermuda 1.5 to 2” 2 to 3”
St. Augustine 2.5 to 4” 2 to 3”
b. Mulching mowers shall not be used.
c. Turf grass shall be cut with rotary mowers to maintain a uniform and horticulturally correct height.
d. Blades shall be kept sufficiently sharp and properly adjusted to provide a cleanlycut grass blade. Grass blade bruising, tearing, or shredding shall be prevented. e. Mowing pattern/direction shell be rotated weekly where feasible to prevent rutting and minimize compaction.

2. Edging:
a. Sidewalks, curbs, plants, walkways, roadway edges, space between planter beds, curbs, headers, and bed edges shall be mechanically edged with a steel blade edger on each visit, not to exceed seven (7) days, to maintain a neat, clean turf edge.

String-type edgers shall not be used for this function. b. Clippings shall either be vacuumed or blown-off all surfaces, or may be blown back to lawn, but no visible clumps of cut grass shall remain. Clippings, if bagged, shall be removed from the property on the same day the property is serviced.

3. String Trimming:
a. String Trimming shall be performed on a weekly basis around roadway signs, guard posts, trees, shrubs, utility poles, and other obstacles where mowers cannot reach. Do not allow string trimming to damage the trunk or foliage of plants.

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 9
b. Grass shall be trimmed to the same desired height as determined by the mowing operation.
c. Particular shall be given to trimming around sprinkler heads and other irrigation appliances to provide maximum water coverage.
d. Turf adjacent to tree wells, valve boxes, and quick coupling valves shall be trimmed as needed to maintain a clean appearance. Chemical defoliants or herbicides shall not be used as an “edger” in these areas.

4. Chemical Edging:
a. Chemical application may be used to kill weeds and turf in and around areas adjacent to buildings, the base of fence lines, or where bed edges do not exist. b. Chemicals shall be used accordingly to applicable rules and regulations.

D. Reseeding/Overseeding:

1. Reseeding/Overseeding: Match existing seed mix of adjacent areas. Refer to Section 329200 – Lawns & Grasses.

E. Renovating of Existing Lawns (where applicable):

1. Thatch Control: Maintain thatch layer at 1/2 in. depth or less. Verticut as required. a. Three (3) weeks before verticutting turf grass, apply nitrate fertilizers. b. Perform verticutting operations preferably in the fall months, but otherwise during the spring months. Remove all debris from verticutting. Overseed as needed. c. Over-seeding must not be followed by application of pre-emergent herbicides for at least four (4) to six (6) weeks. Normally this means that turf grasses invaded by weeds shall be renovated and over-seeded in the Fall, and treated for weed control in the following late Winter.

F. Core Aeration:

1. Do not perform aeration work during season of active weed germination.

2. Aerify compacted areas to improve water penetration when needed, using a piston-driven aerifier with hollow tines. Rake up and remove all resulting soil cores. Fertilize and irrigate immediately after clean-up of cores.

3. Contractor shall be responsible for locating and flagging irrigation devices, equipment, and lines prior to aerating.

G. Fertilization:

1. Recently seeded/sodded Turf Grass areas: Verify with Owner previous applications of fertilizer(s).

2. Established Turf Grass areas: Apply a slow-release (3 to 5 months) fertilizer (21-8-8; NP-K) once in spring and again in the fall at the following rates:

Program 1000 sq. ft. Acre
Optimum 15 lbs. 650 lbs.

Medium 12 lbs. 500 lbs.

Low 8 lbs. 350 lbs.

3. Apply fertilizer when turf grass is dry and preferably after mowing. Do not apply during hot weather or when turf grass is under stress. Water immediately after application.

4. Apply only nitrogen unless a soil test shows a specific nutrient deficiency.

5. If soil pH gets below 6.0, then a basic fertilizer such as calcium nitrate may be preferable to an acidic fertilizer. Follow the soil chemist's recommendation when deficiencies appear.

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 10

3.7 INSECTS, PESTS, AND DISEASE CONTROL
A. Inspection: Inspect plant materials for signs of stress, damage and potential trouble from the following:

1. Presence of insects, moles, gophers, rabbits, ground squirrels, snails and slugs in planting areas.

2. Discolored or blotching leaves or needles.

3. Unusually light green or yellowish green color inconsistent with normal green color of leaves.

B. Personnel: Only licensed, qualified, trained personnel shall perform spraying for insect, pest and disease control.

C. Application: Spray with extreme care to avoid all hazards to any person or pet in the area or adjacent areas.

D. Lawn or vegetation-damaging pests shall be controlled in a timely manner to minimize damage.

3.8 IRRIGATION
A. General:

1. Apply water in sufficient quantities and as often as seasonal conditions require to keep installed planted areas moist at all times, well below the root system of plants. Hand water as required if irrigation system is not fully functional.

2. Repair without additional charge to Owner damages to Irrigation System caused by Contractor's operations. Perform repairs within one (1) watering period.

3. Report promptly to Owner accidental damage not resulting from Contractor's negligence or operations.

4. Twice a month, use a probe or other acceptable tool to check the rootball moisture of representative plants as well as the surrounding soil.

B. Cleaning and Monitoring the System:

1. Continually monitor the irrigation systems to verify that they are functioning properly as designed. Make program adjustments required by changing field conditions.

2. Prevent spraying on windows, building walls, by balancing the throttle control on the remote control valves and the adjustment screws on the sprinkler heads. Do not allow water to atomize and drift.

3.9 AGGREGATE SURFACING MATERIALS
A. Aggregate Surfacing:

1. Maintain Aggregate Surfacing materials at the depth indicated in the Contract Documents. Replace Aggregate Surfacing that is unlike in character (color, size, texture).

Defective, fractured, stained, or material which does not meet the requirements herein in this Section shall be removed and replaced with appropriate Aggregate Surfacing material as specified.

2. Rake Aggregate Surfacing surfaces smooth, consistent, and level, with no depressions, voids, rills, footprints, etc. Fines from the Aggregate Surfacing that are located on the

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 11
finished surface shall be raked and/or removed accordingly to maintain a clean, consistent Aggregate Surfacing finish.

3. Maintain Aggregate Surfacing free of stains, weeds, discoloration, trash, fines, debris, soil, sand, or other foreign material.
a. Contractor shall exercise care so as not to contaminate Aggregate Surfacing with Shredded Wood Mulches, plant materials, soil, or other foreign substances. b. Soil that has contaminated the Aggregate Surfacing areas shall be removed from the Aggregate Surfacing. Raking to “hide” the soil below the finished surface of the Aggregate Surfacing is not acceptable.

3.10 GRADING AND DRAINAGE
A. During the Landscape Establishment Period, all flow lines shall be maintained to allow for free flow of surface water. Displaced material which interferes with drainage shall be removed and placed as directed. Low Spots and pockets shall be graded to drain properly. Jute netting or other erosion control measures as directed shall be installed at flow lines and other locations where surface erosion is evident.

B. Damage to planting areas shall be repaired immediately and throughout the Landscape Establishment Period. Depressions caused by vehicles, bicycles, or foot traffic shall be filled and leveled. Replant damaged areas.

C. All paved areas shall be washed and maintained in a neat and clean condition at all times.

D. All subsurface drains and inlets shall be periodically cleared of debris, leaves, trash, etc., and flushed with clear water to avoid buildup of silt and debris.

3.11 CLEANING
A. General: Dispose of pruned plant materials, vacuum turf grass clippings and leaves, sweep walkways and rake smooth mulched areas. Remove from the site containers and other evidence of maintenance activities.

B. Litter Control:

1. Site areas under the Contract shall be cleared on a weekly basis of visible litter or debris, grass clippings, and garage.

2. Debris caused by normal seasonal winds shall be removed from site

3. Contractor shall be responsible for disposal of debris in accordance with local rules and regulations.

C. Blowing:

1. Landscape debris generated by Work under this Section shall be blown-off or swept on a weekly basis. Do not blow grass clippings, edgings, or debris into shrub beds or onto paved areas unless after such blowing, the resultant accumulation of material is gathered and removed from the site.

3.12 TERMINATION OF THE LANDSCAPE ESTABLISHMENT PERIOD

LANDSCAPE ESTABLISHMENT PERIOD
329813 - 12
A. Final Acceptance Procedure:

1. Work will be accepted by the Landscape Architect upon satisfactory completion of all Work, including Landscape Establishment Period, but exclusive of replacement of materials under the Warranty Period.

2. Submit a written request to Landscape Architect for review for Final Acceptance at least five (5) working days prior to anticipated Final Review date, which is at the end of the Landscape Establishment Period.

B. Corrective Work:

1. Work requiring corrective action or replacement shall be performed within ten (10) calendar days after the Final Review.

2. Perform corrective Work and materials replacement in accordance with the Contract Documents, Work shall be made by the Contractor at no cost to the Owner.

3. After corrective Work is completed, the Contractor shall again request a Final Review for Final Acceptance as outlined above.
a. Continue maintenance of all landscaped areas until such time as all corrective measures have been completed and accepted.

C. Conditions for Acceptance of Work at End of Landscape Establishment Period:

1. Each plant shall be alive and thriving, showing signs of growth and no signs of stress, disease, or any other weaknesses.

2. Replace plant materials not meeting these conditions. An additional Warranty Period equal in length to the original shall be commenced for all such plants and planted areas.

D. Final Acceptance Date: The date on which the Landscape Architect issues a Letter of Final Acceptance. Upon Final Acceptance, Owner will assume responsibility for maintenance of the Work beyond the Landscape Establishment Period.

3.13 CLOSE OUT
A. Landscape Maintenance Record:

1. Submit binder to Owner with documentation and records required and utilized during the Landscape Establishment Period.

B. Keys and Identification: Return keys and identification materials supplied by Owner for the purpose of site access.

END OF SECTION

TRAFFIC SIGNALS
344113 - 1
SECTION 34 41 13 – TRAFFIC SIGNALS
PART 1 - RECTANGULAR RAPID FLASHING BEACON SYSTEM

1.01 SCOPE
A. Principal work in this Section includes but is not necessarily limited to:

1. Furnishing and installing a Rectangular Rapid Flashing Beacon (RRFB) solar system that will provide wireless communication between assemblies and APS pushbutton activation.

B. All work shall conform to MUTCD standards and the MUTCD – Interim Approval for Optional Use of Pedestrian-Actuated Rectangular Rapid-Flashing Beacons at Uncontrolled Marked Crosswalks (IA-21).

C. All work shall conform to the latest provisions of the Standard Specifications, Revised Standard Specifications, Standard Plans and Revised Standard Plans of the State of California, Department of Transportation and these Special Provisions.

D. The Rectangular Rapid Flashing Beacon (RRFB) solar system shall be furnished by the city of Hermosa Beach and shall be fully compliant with all Federal Highway Administration (FHWA) and MUTCD guidelines. The system shall consist of the components described in this specification.

1.02 WORK TO BE ACCOMPLISHED
A. Product Data: For each type of manufactured material and product indicated.

1.03 SYSTEM SERVER
A. The system server shall be housed in one or more independent facilities with onpremises 24/7 security staff and Uninterruptible Power Supply (UPS).

1.04 CONTROLLER
A.

A. The controller shall be provided by the city of Hermosa Beach. The controller shall be equipped with a GPRS/EDGE modem and GPS receiver attached to its antenna unit, and the system shall not require the installation or alteration of any other equipment or associated hardware, such as traffic signal controllers, Ethernet connections, local radios, local wireless connections or local networks.

B. The controller shall be housed in a vandal-resistant, fiberglass NEMA 4X pole-mounted cabinet with a lockable, hinged door, intended for indoor or outdoor use, primarily to provide a degree of protection against corrosion, windblown dust and rain, splashing water, hose-directed water, and damage from ice formation.

C. The LED light outputs and flash pattern shall be completely programmable, with the capability to actuate RRFB and LED-enhanced signs.

D.The controller shall be reconfigurable if future MUTCD or State guidelines specify a different flash pattern.

E. The controller shall be capable of storing input count data in preset intervals, with downloadable capabilities using Windows-based PC software program and standard programming cable.

F. The controller shall be, in the unlikely event of failure, replaceable independently of other components.

TRAFFIC SIGNALS
344113 - 1

1.05 RECTANGULAR RAPID FLASHING BEACON (RRFB)
A. The RRFB will be furnished by the city of Hermosa Beach. The RRFB shall be high performance (HP) RRFB. The RRFB housing shall contain two primary light bars mounted in compliance with MUTCD requirements, but exceeding the minimum 5"W x 2"H size and MUTCD total light emission requirements. In addition to the primary light bars, the housing shall have smaller secondary light bars mounted on each end for pedestrian notification, arrayed in a 0.4" W x 2"H rectangle. The secondary light bars shall have optional opaque covers if pedestrian notification from either or both ends of the housing is not desired. The overall dimensions of the RRFB unit shall be 29"W x 4"H x 1.5"D. The LEDs used in both the primary and secondary light bars shall be rated for a minimum 15 - year life, and the light bars shall not protrude beyond the surface of the housing, shall not be mounted to the housing with exposed screws, and shall be covered with polycarbonate windows for durability and vandal resistance. The RRFB shall draw attention at distances greater than 1000 feet during the day and over 1 mile at night. The RRFB housing shall be made of powder-coated aluminum with a minimum thickness of 0.125", and shall provide a mounting mechanism allowing for directional rotation of the primary light bars toward oncoming traffic at curves, corners, and roundabouts. The controller shall adjust RRFB brightness as outside light levels change between day and night, being brighter during the day and less bright at night.

RRFB bars mounted on a pole shall be able to be independently aimed to optimize performance in each direction.

1.06 ACTIVATION DEVICES
A. The controller shall be activated by an ADA compliant Polara Bulldog push button. A Pedestrian pushbutton instruction sign shall be furnished by the city of Hermosa Beach at a minimum size of 5”x7” and mounted adjacent to or integral with each pedestrian pushbutton.

1.07 COMMUNICATION PROTOCOLS
A. Each controller shall be equipped with a GPRS/EDGE modem and GPS receiver attached to its antenna unit.

B. For security and reliability purposes, communication between the System Server and the Controller shall utilize the closed-loop Transmission Control Protocol/ Internet Protocol ("TCP/IP") over a highly secure Virtual Private Network ("VPN") in addition to the intrinsic security provided by the cell network encryption. Communication between the System Server and any desktop, netbook, tablet or smartphone running a mainstream browser, such as Internet Explorer, Firefox, Chrome or Safari ("Capable Device"), shall be via a secure (https) website and shall also use TCP/IP protocol, in this case encrypted using the same machinery employed in electronic funds transfer.

1.08 WIRELESS TRANSCEIVER RADIO
A. Radio control shall be solar-powered, operating on a FCC- approved 900mhz frequency, hopping spread spectrum network with a normal operating range of 1000 feet.

B. Radios shall provide wireless communication between the assemblies to integrate the pushbutton activation of indications.

C. To ensure all integral indications consistently flash in unison, the Radio shall synchronize the controllers to activate the indications within120msec of one other and remain synchronized throughout the duration of the flashing cycle.

TRAFFIC SIGNALS
344113 - 1
D. Radio systems shall operate from 3.6 VDC to 15 VDC.

E. The Radio shall be, in the unlikely event of failure, replaceable independently of other components. The Radio shall have a minimum operating temperature range of -30dF to 165dF.

1.09 NO LOCAL SOFTWARE
A. No local host or client software and its associated maintenance updates shall be required.

1.10 REMOTE MANAGEMENT
A. The controller shall be remotely managed for purposes of activation duration setting and maintenance. Remote management shall be performed over a cellular M2M network and the internet, from anywhere an internet connection can be made by a capable device. Multiple users from any locations with internet access shall be able to perform system management operations simultaneously.

1.11 INTUITIVE USER INTERFACE
A. Using unique user names and passwords, users shall be able to access the graphical, browser-based user interface ("UI"). For ease of system management, the UI shall use intuitive graphics, and the UI shall display an icon representing each Controller with its name and exact location on a Google Map. Security access shall be hierarchical, and allow system administrators to assign system administrator, scheduler / editor or viewer-only permission to individual users.

1.12 REPORTS
A. Each system shall provide daily activation, bulb outage, battery health (solar only) and communication interruption (knockdown) reports through the UI. These reports may be viewed and/or downloaded.

1.13 PROACTIVE DIAGNOSTICS
A. Each system shall generate proactive daily bulb outage, battery health (solar only) and communication interruption (knockdown) diagnostics delivered by email to a configurable set of recipients.

1.14 MECHANICAL AND ELECTRICAL SPECIFICATIONS
A. Power Options
a. The controller unit shall be available in a solar 12 VDC, 20 AHr version equipped with a 20W or 45W solar panel, as well as a 120 VAC, 50W version. Solar-powered system shall provide a minimum of 30 days of back-up battery power in the absence of sunlight while operating at full brightness and at standard usage levels. b. The solar panel's battery shall be replaceable independently of other components. c. The solar engines shall be furnished by the city if Hermosa Beach

1.15 PEDESTAL BASE AND POLE SHAFT

TRAFFIC SIGNALS
344113 - 1
A. The RRFB system shall be mounted on a Type 1-A Standard pole as per standard ES-7B of the Standard Plans and Revised Standard Plans of the State of California, Department of Transportation.

B. Poles to be furnished by contractor.

1.16 PESDESTRIAN PUSH BUTTONS
A. Pedestrian Push Buttons shall be provided by the city of Hermosa Beach. Pedestrian push button housings shall be Type B, and shall conform to Section 86-1.02U and 87-1.03U “Push Button Assemblies” and the “Americans with Disability Act” requirements. Pedestrian push button housings shall be either die-cast or permanent mold-cast aluminum.

B. Pedestrian push button signs shall be porcelain enameled metal. The sign legend shall be a symbolic person and arrow (black) on white background.

C. All push button housing mounting bolts, sign mounting screws, and push button cap screws shall be Type 316 stainless steel. Sign mounting screws shall not be the theft-proof type.

D. All pedestrian push button housings and push button caps shall be painted black in color.

1.17 SIGNS
A. Traffic signs to be mounted on poles shall be furnished by the contractor. Sign panels shall be constructed of reflective sheeting on aluminum. Sign location and placement shall conform to the City of Oxnard Standard Plans Plate 204 and these Specifications.

B. The contractor shall furnish a certificate of compliance from the manufacturer showing that the sign panels conform to the specifications issued by the State of California, Department of Transportation, and/or the City of Oxnard for materials, size, and legend.

1.18 WARRANTY
A. The controller unit and the HP RRFB Crosswalk Lighting System shall be supported by a three (3) year warranty.

1.19 TESTING
A. The functional test for each lighting system shall consist of not less than 7 days. If unsatisfactory performance of the system develops, the conditions shall be corrected and the test shall be repeated until the 14 days of continuous, satisfactory operation is obtained.

1.20 MEASUREMENT AND PAYMENT
A. Payment for the RECTANGULAR RAPID FLASHING BEACON (RRFB) system work shall be made at the lump sum (LS) price per specifications. The bid lump sum shall include the cost of furnishing all materials, labor, equipment, testing and all incidentals necessary to complete the work in accordance with the Standard Specifications.

END OF SECTION

EXHIBIT “A” - SOLID WASTE REPORTING

SOLID WASTE REPORTING
Pursuant to the California Integrated Solid Waste Management Act of 1989, the City is required to report the amount of solid waste generated within the City and the disposal of that waste with the ultimate required goal of being a reduction of at least 50% in the amount of solid waste being disposed in landfills. To permit the City to comply with this State law, the Contractor is required to complete the Solid Waste Report form, a copy of which is included in these special provisions.

The report includes a summary of the solid waste generated by the project, a summary of solid waste disposed of at class III landfills and a summary of solid waste diverted form disposal through recycling and re-use. The Contractor may use a self-generated report format that includes all of the information included on the City form.

The report shall be filed with the City after project completion and prior to final payment. If the project time span includes more than one calendar year, a separate report is required for the solid waste in each calendar year. A report for a calendar year that does not coincide with project completion shall be filed with the City on or before January 31st.

Supporting documents to be submitted with the report shall include legible copies of weigh tickets, receipts, or invoices that specifically identify the job site location that generated the waste materials. If materials are taken to a location where weigh tickets, receipts, or invoices are not available, the Contractor shall provide the documentation on its own company letterhead.

The Contractor is encouraged to divert solid waste from disposal at landfills through recycling and re-use when possible while maintaining compliance with all other Contract specifications and special provisions.

EXHIBIT “B” - CONSTRUCTION NOTICE TEMPLATE

COMPANY LETTERHEAD

NOTICE OF WORK/CONSTRUCTION
Name of Project Date of Notice
Dear Residents and Businesses (if applicable):

Provide a brief description of the work that is to be performed. Four to five sentences should suffice.

What: Provide a brief description of what is
happening. One sentence should suffice.

Start/Duration: When is the project
expected to start and how long is it
anticipated to take for it to be completed?
If there are different phases, indicate the
estimated time.

What to Expect: Will there be noise? Will
there be flaggers directing traffic? Will
residents have access or will it be a full
closure? Will parking be temporarily
blocked? Include enough details.

Equipment in Use: What kind of equipment
will be seen?
Working Hours: What are the working
hours and days?
Contact Information
Always include contact information for residents and business owners in case they have questions or concerns.

We apologize for any inconvenience and thank you for your patience. Sincerely, Contractor Name
Map detailing what
streets will be closed.

EXHIBIT “C” - EXERCISE EQUIPMENT SET

© 2010 Columbia Cascade Company. No portion of this publication may be reproduced without prior authorization. Authorization is hereby granted for photocopies to be made and distributed to those involved in the specification of TimberForm & PipeLine products.

PipeLine Specifications
No. 9700-A-03 Fitness Cluster Group with SofDek Benches

FITNESS EQUIPMENT
Fitness equipment shall be PipeLine Fitness Cluster Group A as manufactured by Columbia Cascade Company, 1300 SW Sixth Avenue, Suite 310, Portland OR 97201-3464 U.S.A.

GENERAL
Fitness Cluster Group A shall consist of an instructional sign and six exercise activities. All fabrication shall take place in an enclosed factory environment by personnel experienced in the manufacture of fitness equipment.

1.0 SIGNAGE

1.1 Instructional Sign
Instructional sign shall consist of pipe frame and graphic panel. One piece pipe frame shall be 1- 5/16" (33 mm) o.d. schedule 80 steel pipe formed into a "U" shape. Each frame leg shall embed 3'-0" (915 mm) below finished grade and have a 3/8" (10 mm) diameter hole to receive one No. 4 reinforcing bar (to be supplied by installing contractor). Pipe frame shall be ground smooth, deburred, and CASPAX-7 finished in accordance with Section 4.0.

Sign panel shall be fabricated of 18 gauge (1.2 mm) mild steel plate and include a graphic illustration and written instructions for safe and proper use of the fitness apparatus. Panel shall be porcelain enamel finished BLUE or GREEN with white graphics in accordance with Paragraph

1.3. The manufacturer shall attach panels to sign frames with vandal-resistant fasteners.

1.3 Signage Finish
Graphic panel shall be coated on all sides with porcelain enamel, a colorful, glossy, tough, extremely weather-resistant finish. The porcelain enamel process shall permanently fuse a thick layer of glass to the metal substrate at temperatures exceeding 1,500°F (815°C). To assure adhesion, only glasses possessing thermal expansion qualities lower than those of the steel plate shall be accepted.

2.0 FITNESS APPARATUS
PipeLine Fitness Cluster Group A shall consist of six exercise activities as follows:

1. Heel-Flex

2. Toe-Reach

3. Hip-Flex

4. Toe-Touch

5. Knee-Grip

6. Arm-Stretch

2 © 2010 Columbia Cascade Company. No portion of this publication may be reproduced without prior authorization. Authorization is hereby granted for photocopies to be made and distributed to those involved in the specification of TimberForm & PipeLIne products.

3.0 METAL MATERIALS

3.1 Posts
All posts shall be 4-1/2" (o.d.) schedule 40 steel pipe with a minimum wall thickness of 7/32" in accordance with ASTM A-53, Type E, Grade A. Thin wall tubing is not acceptable. Posts and their end caps shall be CASPAX-7 finished in accordance with Section 4.0.

3.2 End Treatment
Exposed ends of posts shall be fitted with a cast aluminum (384 alloy) hemi-dome end cap permanently adhered in place. Easily vandalized plastic and/or friction fit end caps are not permitted.

3.3 Post Embedment
Posts shall be embedded 3’-0" (915 mm) below grade in concrete footings as depicted on the erection drawings. Actual concrete footing sizes can vary and depend on job site and climatic conditions. Consult project engineer/owner for exact requirements. Posts shall include through holes to receive two No. 4 reinforcing bars (to be supplied by installing contractor).

3.4 Collars
Cast aluminum (384 alloy) two-piece attachment collars shall be provided in sufficient quantity to connect all rails to support posts. Collars must be formed to recess bolt fastener. Each collar set shall include two vandal-resistant stainless steel socket-head cap screws with nuts and two 1/4" x 1" drive rivets. Collars shall be CASPAX-7 finished in accordance with Section 4.0.

3.5 Straight and Curved Rails
Unless otherwise noted, all steel straight and curved rails shall be 1-5/16" (33 mm) o.d. schedule 40 steel pipe in accordance with ASTM A-53, Type E, Grade A. Straight and Curved Rails shall be CASPAX-7 finished in accordance with Section 4.0.

3.6 Fabrication
All welds shall comply with AWS standard D1.1. All edges, ends, and welds shall be ground smooth by hand to a maximum grit of 36 and shotblasted to a uniform surface texture.

3.7 Quality Control
Inspectors shall examine metal components for correct fabrication, fastener hole alignment, and smoothness.

3 © 2010 Columbia Cascade Company. No portion of this publication may be reproduced without prior authorization. Authorization is hereby granted for photocopies to be made and distributed to those involved in the specification of TimberForm & PipeLIne products.

3.8 Additional Hardware
Additional hardware shall be provided in sufficient quantity to complete assembly of the PipeLine Fitness Clusters. All hardware shall be non-ferrous, or color finished with CASPAX-7, or galvanized, or electrostatic zinc plated in accordance with the manufacturer's standard.

4.0 METAL FINISH
Metal parts, except fasteners and sign panels, shall be finished with CASPAX-7, a colorful, tough, opaque, exterior use powder coating. Liquid, epoxy, or lead-containing powder coatings are not acceptable. The CASPAX-7 color shall be the manufacturer's standard or as selected by the owner's representative and designated on the project plans and/or specifications.

4.1 Cleaning
Substrate preparation shall consist first of mechanical cleaning to remove heavy mill scale, rust, varnish, grease, etc., then chemical cleaning in accordance with TT-C-490C, Methods I and III.

4.2 Phosphate Application
After cleaning, the metal substrate shall receive a corrosion-inhibiting iron phosphate coating in accordance with TT-C-490C, Type II, before application of the final color coat.

4.3 Powder Application
The coating powder shall be uniformly applied by the electrostatic method to a minimum thickness of six mils. Promptly after the application of the powder, the coating shall be ovencured at 400°F (204°C) to chemically bond the finish to the substrate and to render the color finished surface resistant to abrasion, impact, household chemicals, weathering and rusting.

4.4 Chronological Importance
For a corrosion-inhibiting agent to be effective, all fabrication including cutting, coping, grinding, and welding must be completed before application of the corrosion-inhibiting agent. Corrosioninhibiting agent applied prior to fabrication are not acceptable.

4.5 Quality Control
The applicator shall test the finish of each lot for correct millage, chemical resistance, hardness, and internal bond in accordance with established industry standard test methods.

Records of this quality control procedure shall be made and retained for two years.

4 © 2010 Columbia Cascade Company. No portion of this publication may be reproduced without prior authorization. Authorization is hereby granted for photocopies to be made and distributed to those involved in the specification of TimberForm & PipeLIne products.

5.0 SOFDEK BENCHES

5.2 SofDek Perforated Steel Benches
Benches shall be manufactured of 11 gage (.125" thick) perforated mild steel plate. Each unit shall be reinforced with 1/4 inch thick mild steel bar as necessary to insure structural integrity. No sharp metal edges shall be exposed. Benches shall be thermo-plastic finished in accordance with Paragraph 5.2.3.

5.2.1 Cleaning
Substrate preparation shall consist first of mechanical cleaning to remove heavy mill scale, rust, varnish, grease, etc., then chemical cleaning in accordance with TT-C-490C, Methods I and III.

5.2.2 Phosphate Application
After cleaning, the metal substrate shall receive a corrosion-inhibiting iron phosphate coating in accordance with TT-C-490C, Type II, before application of the final color coat.

5.2.3 Thermoplastic Application
The ultra-violet stabilized thermoplastic coating shall be applied by the electrostatic process to pre-heated substrate to a thickness of approximately 30 mils then allowed to cure before handling. Final Durometer (hardness) shall be 52 on the D Shore scale in accordance with ASTM D 2240. The color coated surface shall bond to the substrate and be resistant to abrasion, impact, household chemicals, weathering and rusting.

5.2.4 Chronological Importance
For a corrosion-inhibiting agent to be effective, all fabrication including cutting, coping, grinding, and welding must be completed before application of the corrosion-inhibiting agent. Corrosioninhibiting agents applied prior to fabrication are not acceptable.

5.2.5 Quality Control
The applicator shall test the finish of each lot for correct millage, chemical resistance, hardness, and internal bond in accordance with established industry standard test methods. Records of this quality control procedure shall be made and retained for two years.

6.0 INSTALLATION INSTRUCTIONS AND AIDS
To guide installation, PipeLine Fitness Cluster Group A shall be accompanied by bills of materials, written instructions, and an erection plan view drawing to be furnished prior to or with the delivery of the fitness equipment. To facilitate assembly, each part shall be indelibly stenciled with an easily-read identification number keyed to the bills of materials and erection drawings. All components shall be shipped unitized, protectively wrapped, banded for mechanical handling and ready for assembly.

EXHIBIT “D” - BENCH

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

ADDENDUM No. 1
CIP 502 – Greenbelt Pedestrian Trail
CIP 604 - City Wide ADA Improvements
CIP 194 – Annual Striping Improvements
DATE: 5/16/2024

TO: All Prospective Bidders
Please note the following changes and/or additions to the Contract Documents, Plans and Specifications, for the project indicated above.

1. Response to Questions
Q: Will a listed subcontractor fulfill the C-8 requirement for this contract and the requirements in the Notice Inviting Bids? Is there a limitation on submitting a prime proposal and sub-proposals to other prime bidders for portions of the work?
A. Yes, a prime contractor with a C-27 license with a subcontractor with a C-8 license will meet the license requirements. The prime contractor must be the one submitting the bid. The prime contractor must complete above 50% of the contract with its own forces.

Q: In the sample contract for the above referenced project, the insurance is asking for Builder’s Risk, $5 million GL and $5 million Auto coverage (see pages 47-50 of the PDF file). However, when you look at the Special Provisions for the project, section 5-4 (pages 94-96 of the PDF), there is no mention of Builder’s Risk, and the insurance limits are $2 million for GL and $1 million for the Auto. Which one is correct? The pricing for insurance is very different depending on the amount and the builder’s risk requirement. Also, there is no mention of whether Umbrella coverage can meet requirements. Is that possible?

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

A: For Commercial General Liability, the City will require a $2 Million per occurrence and $4 Million general aggregate policy. For Automobile Liability, the City will require a $1 Million policy. Builder's Risk insurance will not be required. Umbrella coverage may be accepted. The sample contract is amended as a part of this Addendum to reflect those requirements after award of bid.

2. Refer to NOTICE INVITING BIDS
Delete the paragraph:

Notice is hereby given that the City of Hermosa Beach will receive electronic bids until 2:00 PM on MONDAY, MAY 20, 2024, at which time the electronic bids will be publicly opened at the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA 90254 and posted on Planet Bids for CIP No. 502 Greenbelt Pedestrian Trail, CIP No. 604 City Wide ADA Improvements, and CIP No. 194 Annual Striping Improvements.

Replace with the following:

Notice is hereby given that the City of Hermosa Beach will receive electronic bids until 2:00 PM on THURSDAY, MAY 23, 2024, at which time the electronic bids will be publicly opened at the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA 90254 and posted on Planet Bids for CIP No. 502 Greenbelt Pedestrian Trail, CIP No. 604 City Wide ADA Improvements, and CIP No. 194 Annual Striping Improvements.

Delete the paragraph:

Please submit any questions related to this bid on Planet Bids portal no later than 5:00 PM on MONDAY, MAY 9, 2024.

Replace with the following:

Please submit any questions related to this bid on Planet Bids portal no later than 5:00 PM on MONDAY, MAY 20, 2024.

3. Refer to Part IV – BID DOCUMENTS, B. BID SCHEDULE
The Bid Schedule has been revised to more accurately reflect the Plans.

Delete the original Bid Schedule and replace it with Attachment 1.

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

4. Refer to Part IV – BID DOCUMENTS, D. BIDDER’S ASSURANCE Delete the words “bidding schedule” and replace with “Bid Schedule.”

5. Refer to Part IV – BID DOCUMENTS, D. BIDDER’S DECLARATION Remove the phrase:

The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Schedule
Replace with the following:

The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bid Documents.

6. Refer to Part V – CONTRACT DOCUMENTS, A. CONTRACT AGREEMENT Remove the clause:

INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications edition, Special Provisions, Exhibits A and B and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said Contract documents are made a part hereof as though fully set forth herein. This Contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the Contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

Contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings.

Replace with the following:

INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications for Public Works Construction 2021 edition, Special Provisions, Exhibits A,B, C, D, and E and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said Contract documents are made a part hereof as though fully set forth herein. This Contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the Contract or not.

Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these Contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings.

Remove the clause:

LIQUIDATED DAMAGES: In accordance with Government Code section 53069.85, it is agreed that CONTRACTOR will pay to CITY the sum set forth in Exhibit “A” for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY may deduct that amount from any money due or that may become due CONTRACTOR under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.

Replace with the following:

LIQUIDATED DAMAGES: In accordance with Government Code section 53069.85, it is agreed that CONTRACTOR will pay to CITY the sum set forth in Section 6-9 of the Special Provisions for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY may deduct that amount from any money due or that

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

may become due CONTRACTOR under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.

Under Clause 7, Prevailing Wages and California Labor Laws, delete the paragraphs:

When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or
When the number of apprentices in training in the area exceeds a ratio of one to five, or
When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state wide or locally, or Assignment of an apprentice to any work performed under a public works Contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.

When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen.

Replace with the following:

When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or
When the number of apprentices in training in the area exceeds a ratio of one to five, or
When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state wide or locally, or Assignment of an apprentice to any work performed under a public works Contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to five journeymen.

Delete Section 17(a)(i):

Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Replace Section 17(a)(i) with the following:

Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Delete Section 17(a)(ii):

Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.

Replace Section 17(a)(ii) with the following:

Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

Delete Section 17(a)(iv).

7. Refer to Part V – CONTRACT DOCUMENTS, C. EQUALS
Delete the paragraph:

In accordance with the provisions under General Conditions, entitled EQUALS, If the City shall find any item so described equal to the respective item specified,

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

then the undersigned may furnish such item, together with all necessary labor, materials, equipment and incidentals required to perform and complete the work.

Replace with the following:

If the City shall find any item so described equal to the respective item specified, then the undersigned may furnish such item, together with all necessary labor, materials, equipment and incidentals required to perform and complete the work.

8. Refer to PART VI – SPECIAL PROVISIONS
Delete Special Provision Section 2-5.4, Haul Routes:

Haul Routes shall be per the City of Hermosa Beach Truck Routes map. See Cover Sheet on project plans.

Replace Special Provision Section 2-5.4, Haul Routes with the following:

Haul Routes shall be per the City of Hermosa Beach Truck Routes map. See Exhibit E of the Contract Documents.

Under Special Provision Section 3-8, Submittals, delete the bullet:
• Crushed Miscellaneous Base material specifications
Replace it with the following:
• Crushed Aggregate Base material specifications
Under Special Provision Section 3-8, Submittals, delete the bullet:
• Constructions Notices sample template shall be provided by the City to the Contractor and modified and submitted to the engineer for review and approval.

Approved Construction Notice shall be distributed by Contactor. See Exhibit C.

Replace it with the following:
• Constructions Notices sample template shall be provided by the City to the Contractor and modified and submitted to the engineer for review and approval.

Approved Construction Notice shall be distributed by Contactor. See Exhibit B.

Under Special Provision Section 7-6.4, delete the paragraph:

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

Payment shall be made at the contract unit price per Cubic Foot (CF), Square Foot (SF), Linear Foot (LF), or Lump Sum (LS) as defined in the bid schedule and shall include furnishing all labor, materials, tools, equipment, transportation, and incidentals for performing all work involved, complete and in place, as shown in the Plans and in accordance with the contract documents, unclassified excavation, removal of existing improvements and materials, irrigation repair, landscaping restoration, adjustment of miscellaneous utility items found within the limits of construction, and finishing. No additional compensation will be allowed therefor.

Replace it with:

Payment shall be made at the contract unit price per Cubic Foot (CF), Square Foot (SF), Linear Foot (LF), or Lump Sum (LS) as defined in the bid schedule and shall include furnishing all labor, materials, tools, equipment, transportation, and incidentals for performing all work involved, complete and in place, as shown in the Plans and in accordance with the contract documents, unclassified excavation, removal of existing improvements and materials, irrigation repair, landscaping restoration, adjustment of miscellaneous utility items found within the limits of construction, and finishing. All quantities shall be based on the volume the existing improvements occupy in situ. No additional compensation will be allowed therefor.

Under Special Provision Section 7-6.20, delete the paragraph:

Payment for Construct 4” Stabilized Decomposed Granite Path shall be made at the contract unit price per Square Foot (SF) and shall include furnishing all labor, materials, tools, equipment, transportation, and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the contract documents. No additional compensation will be allowed therefor.

Replace it with the following:

Payment for Construct 4” Stabilized Decomposed Granite Path shall be made at the contract unit price per Square Foot (SF) and shall include all grading adjacent to the path as shown on the Plans and furnishing all labor, materials, tools, equipment, transportation, and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the contract documents. No additional compensation will be allowed therefor.

Under Special Provision Section 7-6.24 delete the paragraph

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

Payment for Install 48” Box Tree, Install 15 Gallon Shrub, Install 5 Gallon Shrub, Install 1 Gallon Shrub, Install Sod, Install Hydroseed, shall be made at the contract unit price per Square Foot (SF) or contract unit price per each and shall include furnishing all labor, equipment, tools and materials necessary for the item of work including unclassified excavation, removal of existing improvements and materials, preparation of subgrade, irrigation repair, landscaping restoration, adjustment of miscellaneous utility items found within the limits of construction and finishing. No additional compensation will be allowed therefor.

Replace it with the following:

Payment for Install 48” Box Tree, Install 15 Gallon Shrub, Install 5 Gallon Shrub, Install 1 Gallon Shrub, Install Sod, Provide Soil and Fill 2” Below Top of Curb, and Install Hydroseed, shall be made at the contract unit price per Square Foot (SF) or contract unit price per each and shall include furnishing all labor, equipment, tools and materials necessary for the item of work including unclassified excavation, removal of existing improvements and materials, preparation of subgrade, irrigation repair, landscaping restoration, adjustment of miscellaneous utility items found within the limits of construction and finishing. No additional compensation will be allowed therefor.

Under Special Provision Section 200-1.1 with the following:

Concrete shall be type 520-C-2500 PSI concrete per the City of Hermosa Beach Standard Plans for Public Works No. 106.

Replace it with the following:

Concrete shall be type 520-C-2500 PSI concrete.

Add the following after paragraph four of Special Provision Section 400-5:

Where there is no curb, the lateral distance between the edge of the sign panel and the edge of the nearest travel say shall be a minimum of 6 feet. Where there is a curb, the lateral distance between the edge of the sign panel and the flowline shall be a minimum of 2 feet.

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

9. Refer to EXHIBITS
Add Exhibit “E” to the Contract Documents. Exhibit “E” is attached as Attachment

2. 10. Refer to CIP NO. 502 GREENBELT PEDESTRIAN TRAIL, CIP NO. 604 CITY WIDE ADA IMPROVEMENTS, CIP NO. 194 ANNUAL STRIPING IMPROVEMENTS

CONSTRUCTION PLANS
The Plans were revised to resolve some discrepancies.

Replace Sheets D-01 and D-02 with Sheets D-01 Rev.1 and D-02 Rev.1 attached as Attachment 3.

ADDENDUM ISSUED BY: _____________________________________ Lucho Rodriguez, City Engineer
for

1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity

ACKNOWLEDGEMENT OF ADDENDUM No. 1
CIP 502 – Greenbelt Pedestrian Trail
CIP 604 - City Wide ADA Improvements
CIP 194 – Annual Striping Improvements
Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your bid. Failure to do so may result in disqualification of your firm’s bid.

The undersigned acknowledges receipt of Addendum No. 1 dated May 16, 2024.

ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________

ADDENDUM NO. 1 – ATTACHMENT 1
B. BID SCHEDULE
CIP NO. 502 GREENBELT PEDESTRIAN TRAIL
CIP NO. 604 CITY WIDE ADA IMPROVEMENTS
CIP NO. 194 ANNUAL STRIPING IMPROVEMENTS
Item
No.

Estimated
Quantity
Unit Description of Work Payment
Reference
Unit
Price Total
1 1 LS
Mobilization and Demobilization
(5% max. of total bid schedule
cost)
7-3.4
- $
2 32 LF Remove Existing Curb 7-6.4 $
3 15 LF Remove Existing Curb and
Gutter
7-6.4 $
4 680 SF Remove Existing PCC Sidewalk
and Curb Ramp
7-6.4 $
5 125 SF Remove Existing Pavement
Striping
7-6.4 $
6 1,502 SF Remove Existing AC Pavement 7-6.4 $
7 17,553 CF Remove Existing Wood Chip
Trail
7-6.4 $
8 14,485 SF Clearing and Grubbing 7-6.5 $
9 1 LS
Remove Existing Fitness
Equipment and Associated
Footings
7-6.4
- $
10 6 EA Remove Existing Tree
(Including Stump and Roots)
7-6.6 $
11 1 EA Remove Existing Stump and
Roots
7-6.6 $
12 56 LF Construct 6” Curb 7-6.7 $
13 24 LF Construct 6” PCC Curb and 24”
PCC Gutter
7-6.8 $
14 550 SF Construct 4” PCC Sidewalk 7-6.9 $
15 169 SF Construct 4” PCC Curb Ramp 7-6.10 $
16 87 SF Furnish and Install Detectable
Warning Surface
7-6.11 $

Item
No.

Estimated
Quantity
Unit Description of Work Payment
Reference
Unit
Price Total
17 1502 SF Construct AC Pavement 7-6.12 $
18 2 EA Relocate Existing Sign and
Signpost
7-6.13 $
19 1 EA Furnish and Install Sign Post 7-6.14 $
20 10 EA Furnish and Install Signs 7-6.14 $
21 1 EA Install City Furnished RRFB
Model System on Existing Post
7-6.15 $
22 1 EA Install City Furnished RRFB
Model System on New Post
7-6.15 $
23 0 SF Construct 4’ Ribbon Gutter 7-6.16 $
24 232 LF 4” ADA Parking Striping 7-6.17 $
25 3 EA International Symbol of Access
Pavement Marking
7-6.17 $
26 2 EA “No Parking” Pavement Marking 7-6.17 $
27 20 LF Yield Line Pavement Marking 7-6.17 $
28 120 SF Crosswalk Pavement Marking
(Continental)
7-6.17 $
29 3EA Furnish and Install Wheel Stop 7-6.18 $
30 12 EA Adjust Water Valve to Grade 7-6.19 $
31 1 EA Adjust Backflow System to
Grade
7-6.19 $
32 24,566 SF Construct Stabilized
Decomposed Granite
7-6.20 $
33 346 LF Install Flush Redwood Header 7-6.21 $
34 3,435 LF Install Concealed Redwood
Header
7-6.21 $
35 2 EA Salvage and Reinstall Existing
Memorial Bench
7-6.22 $
36 2 EA Install City Furnished Memorial
Bench
7-6.22 $
37 2 EA Salvage and Reinstall Existing
Trash Can
7-6.22 $
38 2 EA Install City Furnished Fitness
Equipment Set
7-6.22 $
39 160 SF Construct Cast in Place Concrete
Paving for Benches
7-6.23 $

(Total Bid in Figures) ______
(Total Bid in Words)
Contractor Name: ______
In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the Bidder’s intention and all totals will be corrected to conform thereto. Attached hereto is cash, a certified check, a cashier's check, or a Bidder's bond in the amount of

__________________________________________________Dollars, said amount being not less than ten (10) percent of the amount bid. It is agreed a portion equal to the difference between the low bid and second low bid shall be retained as liquidated damages by the City if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided.

Contractor Signature: __________________________________________ Item
No.

Estimated
Quantity
Unit Description of Work Payment
Reference
Unit
Price Total
40 12 EA Install 48” Box Tree 7-6.24 $
41 14 EA Install 15 Gallon Shrub 7-6.24 $
42 392 EA Install 5 Gallon Shrub 7-6.24 $
43 22 EA Install 1 Gallon Shrub 7-6.24 $
44 2,254 SF Install Sod 7-6.24 $
45 12,324 SF Install Hydroseed 7-6.24 $
46 1 LS Adjust and Install New Existing
Irrigation System
7-6.25 $
47 4 EA Remove Existing Wheel Stops 7-6.4
48 1 EA Adjust Existing Water Fountain
to Grade
7-6.19

49 18 CF Unclassified Excavation 7-6.4
50 915 SF Provide Soil and Fill 2” Below
Top of Curb
7-6.24

PW Registration #:

State License #:

Contractor Company Name: __________________________________________ [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

PALM DR

THE STRAND

VALLEY DR

MANHATTAN AVE

ARDMORE AVE

BAY VIEW DR

PROSPECT AVE

PACIFIC COAST HWY

BEACH DR

MONTEREY BLVD
7TH ST
8TH PL
25TH ST

PIER AVE
10TH ST
5TH ST
6TH ST
2ND ST

HERMOSA AVE
14TH ST
30TH ST

HARPER AVE
31ST ST

GOULD AVE

OCEAN DR
16TH ST
29TH ST
31ST PL
28TH ST
32ND PL

SUNSET DR
30TH PL
17TH ST
33RD ST
29TH CT
33RD PL
ALLEY
28TH CT

LOMA DR
1ST ST
7TH PL
3RD ST

AVIATION BLVD
8TH ST
24TH PL
27TH ST

BOUNDARY PL
9TH ST

OZONE CT
4TH ST
1ST PL

HERONDO ST
24TH ST

LONGFELLOW AVE

ARTESIA BLVD
21ST ST
13TH ST
26TH ST
15TH ST
19TH ST OWOSSO AVE
34TH ST

RHODES ST
11TH ST
20TH ST
OAK ST

INGLESIDE DR
20TH PL

BARD ST

PARK AVE

REYNOLDS LN

MYRTLE AVE
22ND ST

GENTRY ST

HILLCREST DR

POWER ST
35TH PL

GOULD TER
1ST CT
17TH CT
18TH CT
16TH CT
18TH ST
15TH PL
19TH CT
11TH PL
14TH CT

CYPRESS AVE
13TH CT

VALLEY PARK AVE
9TH CT

CIRCLE DR
11TH CT
15TH CT
12TH CT
20TH CT
10TH CT

GOLDEN AVE

CULPER CT
6TH CT

SILVER ST
21ST CT

MASSEY AVE

MEYER CT

HILL ST
5TH CT

SPRINGFIELD AVE
4TH CT

OCEAN VIEW AVE
23RD ST
3RD CT

AMBY PL

HARPER LN

MARLITA PL
13TH ST
5TH ST
25TH ST
24TH ST
21ST ST
1ST ST
21ST ST
11TH ST
9TH ST
1ST ST
20TH ST

CYPRESS AVE
3RD ST
7TH ST 7TH ST
1ST ST

BEACH DR
4TH ST
26TH ST
18TH ST
24TH ST
30TH ST
16TH ST
20TH ST
10TH ST
15TH ST
11TH ST
18TH ST
17TH ST
OAK ST
4TH ST
9TH ST
11TH PL
2ND ST

LOMA DR
6TH ST
10TH ST
19TH ST
ALLEY
1ST PL
34TH ST
24TH PL
14TH ST

LOMA DR
3RD ST
4TH ST
11TH ST
ALLEY
24TH ST
1ST ST
8TH ST
6TH ST
19TH ST
City of Hermosa Beach
Truck Routes
"2015"
ATTACHMENT 2

LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK C LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK DEMO LEGEND SYMBOL DESCRIPTION QTY. DEMO PLAN NOTES GENERAL DEMOLITION NOTES: GENERAL DEMOLITION NOTES: 04/10/24 01/31/26 811 W 7th Street, 8th Floor Los Angeles, California 90017-3419 United States www.swagroup.com +1.213.236.9090 o Job Number HRBT203 Date 04/10/2024 D-01 0 10' 20' 1" = 20' I C Y T O F H E R M O S A B E A C H , C A 1 9 0 7 N 04/10/24 01/31/26 Job Number HRBT203 Date 04/10/2024 04/10/24 01/31/26 Job Number HRBT203 Date 04/10/2024 04/10/2024 04/10/2024 04 N.I.C NOT IN CONTRACT REMOVE 4-30-24 8 PER PLAN PER PLAN 10 ADDENDUM NO. 1 05/16/24 Page 2166 of 2548 05 N.I.CNOT IN CONTRACT
4-30-24
17' 01 ADDENDUM NO. 1 05/16/24

City of Hermosa Beach | Page 1 of 5
Meeting Date: July 9, 2024
Staff Report No. 24-CMO-021
Honorable Mayor and Members of the Hermosa Beach City Council AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH JOHN L. HUNTER AND ASSOCIATES INC. TO PROVIDE STORMWATER CONSULTING SERVICES (Environmental Programs Manager Doug Krauss)
Recommended Action:

Staff recommends City Council:

1. Award a Professional Services Agreement with John L. Hunter and Associates Inc. to administer the City's Municipal Stormwater Management Program in connection with National Pollutant Discharge Elimination System (NPDES) and Safe Clean Water Program at a not-to-exceed amount of $600,000 and a fiveyear term ending July 11, 2029 (Attachment 1); and

2. Authorize the City Manager to execute and the City Clerk to attest to the proposed agreement, subject to approval by the City Attorney.

Executive Summary:

On May 2, 2024, the City of Hermosa Beach issued Request for Qualifications (RFQ) 24- 001 to secure a qualified firm to provide professional stormwater services. Following a competitive process, staff recommends City Council award an agreement to administer the City's Municipal Stormwater Management Program in connection with National Pollutant Discharge Elimination System (NPDES) and Safe Clean Water Program to John L. Hunter and Associates Inc. at a not-to-exceed amount of $600,000 and a five-year term ending July 11, 2029.

Background:

The City has utilized the services of contract subject matter experts to augment efforts to administer the City’s stormwater programs for many years. The need for additional resources is due to the City’s own ambitious efforts to preserve and protect the health of its beach and ocean, as well as the complex and evolving nature of stormwater regulation.

After completion of a competitive selection process seeking qualified firms to provide a host of stormwater services, City Council approved a three-year agreement with John L.

Hunter and Associates Inc. at its August 27, 2019 meeting.

City of Hermosa Beach | Page 2 of 5
At its May 10, 2022 meeting, City Council approved the second amendment to an agreement with John L. Hunter and Associates, Inc. for project management/coordination in implementing the Municipal Stormwater (MS4) Permit to extend the contract by two years, through June 30, 2024. The scope of work for the previous agreement includes the following services:
 Annual Clean Bay Restaurant inspections and reporting;  Commercial/Industrial storm water Inspections;
 General policy and regulatory support;
 Grant application assistance and reporting, including Safe Clean Water funding;  Annual stormwater reporting assistance;
 Private development plan review and inspection, as needed;  Code review and development;
 Stormwater capital improvement project support;
 Sewer system management plan assistance and guidance; and  Training for City staff and contractors.

Past Council Actions
Meeting Date Description
August 27, 2019 Approved award of contract to John L. Hunter and Associates Inc. for Professional Stormwater Consulting Services.

May 10, 2022 Approved extension of contract through June 30, 2024.

Discussion:

On May 2, 2024, the City issued Request for Qualifications (RFQ) 24-001 (Attachment 2) seeking qualified individuals or firms to provide professional stormwater services. The RFQ was advertised in the paper, on the City’s website, and on the City’s online bidding platform Planetbids. On May 23, 2024, a total of two proposals were received in response to the RFQ.

The proposing firms are listed below in alphabetical order:
 John L. Hunter and Associates Inc.
 Willdan Group, Inc.

A staff review panel independently evaluated the proposals in detail and scored them based on the following weighted criteria:
 Approach and Methods (40 percent)

City of Hermosa Beach | Page 3 of 5
o Demonstration of the team’s ability to be responsive to the City’s needs and provide a high level of customer service.
o Evidence of the team’s ability to successfully deliver project tasks and deliverables, within the identified project budget and minimize cost overruns.
o Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment.
o Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management plan. o A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs.
o Incorporation of innovative and/or creative approaches for providing services that will maximize efficient, cost-effective operations or increased performance capabilities.
 Relevant Experience & Expertise (40 percent)
o The consultant team’s ability to dedicate a strong contract manager, with knowledge of the needs of a Public Works Department, who will serve as a single point of contact for the duration of the project. o Recent experience providing similar services for other jurisdictions. o Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
o The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project.
o The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
 Administration (20 percent)
o Billing rates and ability to comply with billing requirements. o The extent and nature of any proposed amendments to the City’s Professional Services Agreement.

Based on a comprehensive review, and following interviews with top ranked firms, staff recommends award of an agreement to administer the City's Municipal Stormwater Management Program in connection with National Pollutant Discharge Elimination System (NPDES) and Safe Clean Water Program to John L. Hunter and Associates Inc.

Proposals were ranked based on the weighted selection criteria described above. The rankings are as follows:

Rank Firm
1 John L. Hunter and Associates Inc
2 Willdan Group, Inc.

City of Hermosa Beach | Page 4 of 5
The staff review panel was particularly impressed by John L. Hunter and Associates Inc.’s experience providing similar services in other cities and their familiarity with Hermosa Beach. In addition to providing services to over 50 agencies in the region, the recommended firm provided professional stormwater services for the City of Hermosa Beach from 1995 through 2003 and from 2019 through 2024. John L. Hunter and Associates Inc. was also instrumental in helping the City secure Safe Clean Water grant funding of $423,950 for the Parking Lot D Improvement Project (CIP 617) and performed a rigorous annual inspection routine as part of the City’s Clean Bay Restaurant program.

Staff recommends City Council award a Professional Services Agreement with John L.

Hunter and Associates Inc. to administer the City's Municipal Stormwater Management Program in connection with National Pollutant Discharge Elimination System (NPDES) and Safe Clean Water Program at a not-to-exceed amount of $600,000 and a five-year term ending July 11, 2029 (Attachment 1). The scope of work is similar to the previous agreement with only minor updates and revisions.

General Plan Consistency:

This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Infrastructure Element
Goal 5. The stormwater management system is safe, sanitary, and environmentally and fiscally sustainable.

Policies:
 5.1 Integration of stormwater best practices. Integrate stormwater infiltration best practices when initiating streetscape redevelopment or public facility improvement projects.
 5.7 Stormwater permits. Strictly implement, enforce and monitor MS4 National Pollutant Discharge Elimination Systems (NPDES) Permit requirements through stormwater ordinances.

Fiscal Impact:

The previous agreement for professional stormwater consulting services was limited to $114,989 annually. The newly proposed agreement is for a total amount not-to-exceed $600,000 for a five-year term. As structured, the agreement would authorize an average of $120,000 annually, but would allow the flexibility to exceed that amount in an individual budget year, if necessary, should extra tasks or special projects arise.

For reference, consultant service costs under the previous agreement never exceeded $72,000 annually. For Fiscal Year 2024–25, $115,000 is appropriated for the stormwater

City of Hermosa Beach | Page 5 of 5
professional services, which would be adequate for next year.

Agreement Request
Request Amount
FY 2024-25 Budget
Dept. Account #
Total Contract Amount
$115,000 161-3109-4201 Not-to-exceed $600,000
Attachments:

1. Draft Professional Services Agreement John L. Hunter and Associates, Inc

2. RFQ 24–001

3. Proposal from John L. Hunter and Associates, Inc.

Respectfully Submitted by: Douglas Krauss, Environmental Program Manager Concur: Andrew Nguyen, Associate Engineer
Concur: Joseph SanClemente, Public Works Director
Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Pat Donegan, City Attorney
Approved: Suja Lowenthal, City Manager

CONTRACT FOR PROFESSIONAL SERVICES TO PERFORM

STORMWATER CONSULTING SERVICES
BETWEEN THE CITY OF HERMOSA BEACH AND JOHN L. HUNTER AND ASSOCIATES This AGREEMENT is entered into this 11th day of July, 2024, by and between the City of Hermosa Beach, a general law city a municipal corporation (“CITY”) and John L.

Hunter and Associates, Inc. (“CONSULTANT”).

R E C I T A L S
A. The City desires to obtain project management for the Los Angeles County MS4 Permit Implementation and assistance with: Public Information and Participation Programs, Industrial/Commercial Facilities Control Program, Planning and Land Development & Construction Programs, Public Agency Activities Program, Illicit Connection and Illicit Discharge Elimination, Grant Administration, and Watershed Management Planning.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a not to exceed amount of $600,000 over five years, based on the hourly rates set forth in Exhibit A attached hereto and incorporated herein by reference for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous

City of Hermosa Beach

month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Cameron McCullough. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on July 11, 2029, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

City of Hermosa Beach

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

City of Hermosa Beach

ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars

City of Hermosa Beach

($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.

CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

City of Hermosa Beach

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.

The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or

City of Hermosa Beach

services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Doug Krauss
John L. Hunter and Associates
6131 Orangethorpe Ave, Suite 300,
Buena Park, CA 90620
ATTN: Cameron McCullough
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in

City of Hermosa Beach

the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the

City of Hermosa Beach

natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY.

DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be

City of Hermosa Beach

required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
Suja Lowenthal, City Manager By: NAME/TITLE
ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

City of Hermosa Beach

APPROVED AS TO FORM:

Patrick Donegan, City Attorney

REQUEST FOR QUALIFICATIONS (RFQ) NO. 24-001

MUNICIPAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) AND SAFE

CLEAN WATER (SCW) PROGRAM CONSULTING SERVICES

IN THE CITY OF HERMOSA BEACH, CALIFORNIA

CITY OF HERMOSA BEACH
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 750-3603

RFQ 24-001 City of Hermosa Beach

RFQ NUMBER: RFQ# 24-001
RFQ TITLE: MUNICIPAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) AND SAFE CLEAN WATER (SCW) PROGRAM CONSULTING

SERVICES
REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: May 2, 2024
DUE DATE: Thursday, May 23, 2024 @ 3:00 p.m. PST
Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive statements of qualification for:

RFQ# 24-001, MUNICIPAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) AND SAFE CLEAN WATER (SCW) PROGRAM CONSULTING SERVICES Statements of qualification must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home) and will be received until 3:00 p.m. PST, Thursday, May 23, 2024.

Statements of qualification will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.

Please direct any inquiries regarding this RFQ to the Contract Manager at [email protected]. All questions regarding the content of the RFQ may be emailed to Contract Manager referenced above or submitted on the PlanetBids Portal. www.hermosabeach.gov

CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA, 90254
Phone: (310) 750-3603

RFQ 24-001 City of Hermosa Beach

Table of Contents
1 Introduction............................................................................................................................4

1.1 Invitation for Qualifications.............................................................................................4

1.2 RFQ Timeline ....................................................................................................................4

1.3 Submittal Procedures ......................................................................................................4

1.4 Contact ............................................................................................................................5

1.5 General RFQ Conditions .................................................................................................5

2. Scope of Services ...............................................................................................................10

2.1 City Location and Characteristics................................................................................10

2.2 Description.....................................................................................................................10

3. Submittal Instructions..........................................................................................................13

3.1 Format ............................................................................................................................13

3.2 Content ..........................................................................................................................13

3.2.1 Cover Letter ............................................................................................................13

3.2.2 Firm Profile ...............................................................................................................14

3.2.3 Organizational Chart..............................................................................................14

3.2.4 Bios of Key Staff.......................................................................................................15

3.2.5 Relevant Experience and References..................................................................15

3.2.6 Project Management Plan ....................................................................................15

3.2.7 Required Forms .......................................................................................................15

3.2.8 Rate Schedule ........................................................................................................16

4. Evaluation and Selection ...................................................................................................16

4.1 Review Process..............................................................................................................16

5. Contract Expectations........................................................................................................18

5.1 Contract Period .............................................................................................................18

5.2 Professional Services Agreement.................................................................................18

5.3 Standards of Work .........................................................................................................18

5.4 Invoicing and Payment.................................................................................................19

6.2 Required Forms..............................................................................................................31

6.2.1 Certification of Qualifications................................................................................31

6.2.2 Non-Collusion Affidavit...........................................................................................33

6.2.3 Compliance with Insurance Requirements..........................................................34

6.2.4 Acknowledgement of Professional Services Agreement....................................35

6.2.5 COVID Vaccination Certification..........................................................................36

RFQ 24-001 City of Hermosa Beach

1 Introduction

1.1 Invitation for Qualifications
The City of Hermosa Beach (“City”) is seeking Statements of Qualifications from qualified individuals or firms (“Consultant”) to provide services to assist the City in ensuring compliance with local, state and federal laws. Specifically, compliance with the requirements of the MS4 Permit and to comply with the Santa Monica Bay Total Maximum Daily Loads (TMDLs) for bacteria, trash, and DDT & PCBs.

The City intends to enter an agreement with one (1) qualified consultant for the requested services in an amount not to exceed $600,000 for a period of five years. The City anticipates a contract start date around July 1, 2024.

This RFQ does not require consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one, or more, of the on-call firms. A task order will then be negotiated and executed between the City and the selected firm.

1.2 RFQ Timeline
RFQ posted May 2, 2024
Deadline to submit written questions May 9, 2024
Posting of responses to questions May 13, 2024
Deadline to submit qualifications May 23, 2024 - 3 PM PST Interviews for selected firms if the City
wishes to do so
TBD
Tentative award TBD

1.3 Submittal Procedures
Respondents shall submit one copy of the statement of qualification and one copy of the rate schedule in PDF format (separate files) on the PlanetBids Portal.

No responses will be accepted after the listed date and time. The format, content, and procedures for submitting a statements of qualification are provided in further detail within the RFQ (see Section 3).

RFQ 24-001 City of Hermosa Beach

1.4 Contact
Please direct any inquiries regarding this RFQ to Contract Manager at [email protected]. All questions regarding the content of the RFQ shall be submitted directly on the PlanetBids Portal. Responses to all questions will be posted on the PlanetBids portal.

1.5 General RFQ Conditions
The following instructions and conditions apply to this RFQ:

Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a statement of qualifications in response to this RFQ. • Submitting that response to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.

Authority to Withdraw RFQ and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFQ. The City expressly reserves the right to reject any and all responses to this RFQ without indicating any reasons for such rejection(s).

The release of this RFQ does not obligate or compel the City to enter into a contract or agreement.

Authority to Revise RFQ and Request Additional Information The City reserves the rights to amend the RFQ at any time, to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFQ during the advertisement period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective respondents to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Statements of qualifications shall acknowledge that the consultant is aware of all addendums which have been issued

RFQ 24-001 City of Hermosa Beach

and has incorporated their provisions in their response by completing the Certification of Qualifications Form.

The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.

Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the statement of qualifications and list them as additional services.
• AUTHORIZED SIGNATURES. Every statement of qualifications must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a statement of qualifications on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF QUALIFICATIONS. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous statement of qualifications after consideration of all criteria.
• COMPLIANCE WITH LAWS. All statement of qualifications shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Qualifications , the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider statement of qualifications from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one statement of qualifications for the same work unless alternate statement of qualifications are called for. Reasonable grounds for believing that any consultant is interested in more than one statement of qualifications for the same work will cause the rejection of all statement of qualifications for the work in which a consultant is interested. Consultants shall submit as part of their statement of qualifications documents the completed Non-Collusion Affidavit.

RFQ 24-001 City of Hermosa Beach

• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFQ documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).

Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.

The submission of a statement of qualifications shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFQ documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the statement of qualifications. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
• INTERPRETATION OF RFQ DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFQ. If any person is in doubt as to the true meaning of any part of this RFQ documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFQ by any person are unauthorized and invalid. Modifications to the RFQ, including, but not limited to the scope of work, can be made only by written addendum issued by the City.

Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFQ documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFQ documents. All such addenda shall become a part of the RFQ document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFQ documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.

RFQ 24-001 City of Hermosa Beach

• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one rate schedule.
• OWNERSHIP. All data, documents and other products used or developed during the RFQ process become the property of the City upon submission. All documents submitted in response to this RFQ shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq.

Statement of qualifications should not be marked as confidential or proprietary, and City may refuse to consider a statement of qualifications so marked. All information contained within the statement of qualifications will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its statement of qualifications that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.
• PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFQ) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC OPENING/PUBLIC RECORDS ACT. Statement of qualifications shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.

Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing statement of qualifications is not disclosed to other Consultants. Prices and other information concerning the statement of qualifications shall not be disclosed until a recommendation for award is made to the awarding authority.
• PUBLIC RECORD. All statement of qualifications submitted in response to this RFQ will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted statement of qualifications are material and important, and will be relied on by the City in evaluation of the statement of qualifications . Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the statement of qualifications.

RFQ 24-001 City of Hermosa Beach

• SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable.
• SUBCONTRACTOR INFORMATION. If the statement of qualifications includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFQ for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Statement of qualifications must be valid for a period of 90 days from the due date.
• WITHDRAWAL OF STATEMENT OF QUALIFICATIONS. Consultants’ authorized representative may withdraw statement of qualifications only by written request received by this RFQ contact personal before the Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.

RFQ 24-001 City of Hermosa Beach

2. Scope of Services

2.1 City Location and Characteristics
The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles. Hermosa Beach is thriving, and engaged community, with some 20,000 residents and naturally draws a high number of visitors to its beaches and downtown.

Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through eight City departments: City Clerk, City Manager, Community Development, Community Resources, Finance, Human Resources, Police, and Public Works.

The City’s storm drainage system consists of City and County owned storm drain pipes with outfalls to the ocean. In general, Hermosa Beach drains from east to west and surface runoff collects in the storm drainage system by inlets and eventually discharges into sandy outfalls along the beach adjacent to the Pacific Ocean. Discharges from these outfalls are regulated by the 2012 Municipal Separate Storm Sewer System Permit (MS4 Permit), which the Los Angeles Regional Water Quality Control Board (Regional Board) issued under the Clean Water Act, to comply with Santa Monica Bay Beaches Bacteria (SMBBB) Total Maximum Daily Load (TMDL) and Santa Monica Bay Toxics TMDL, which are requirements of the MS4 Permit.

The cities of Hermosa Beach, Torrance, Redondo Beach, Manhattan Beach and the Los Angeles County Flood Control District formed the Beach Cities Watershed Management Group in 2013 to develop an Watershed Management Program (WMP) to comply with the Regional Board 2021 MS4 Permit. The WMP identifies strategies and best management practices that, when implemented individually by jurisdictions, or collectively at a watershed scale, would satisfy the requirements of the MS4 Permit.

Although the EWMP is a long-term plan, it is a document that the Regional Board can enforce should permittees covered under the EWMP fail to meet the project milestones contained therein.

2.2 Description
The Public Works Department is responsible for engineering and oversight of the City's Capital Improvement Program (CIP), maintenance of City facilities and parks, public

RFQ 24-001 City of Hermosa Beach

counter services including plan check and permit issuance, managing and maintaining the public right of way, grant management, storm drains and sewers, utility districts and utility coordination, and a wide variety of other programs and services.

The City of Hermosa Beach (“City”) Public Works Department is seeking Statements of Qualification from qualified consultants, or team of consultants, (“Consultant”) to provide services to assist the City in ensuring compliance with local, state and federal laws.

Specifically, compliance with the requirements of the MS4 Permit and to comply with the Santa Monica Bay Total Maximum Daily Loads (TMDLs) for bacteria, trash, and DDT & PCBs. Additionally, the City seeks assistance with reporting and administration of Los Angeles County Safe Clean Water Program funding.

Please note that being selected for an as-needed contract does not guarantee that a Consultant will be requested to submit a task order or be assigned any work. The City reserves the right to retain other consulting firms in its sole discretion when the City believes there will be an economic or other significant advantage for doing so.

2.2 General Scope of Work
The scope of work includes, but is not limited to, the following services:
• Stormwater Program Management and Coordination
• Public Information and Participation Program
• Industrial/Commercial Facilities Control Program
• Planning & Land Development and Construction Programs • Public Agency Activities Program
• Illicit Connection & Illicit Discharge Elimination
• Pursuit and Implementation of Grant Funding for Stormwater Projects This scope of services is organized into tasks according to the following LA MS4 Permit program areas:

Task 1. Program Administration and Compliance Planning
● Provide program status updates.
● Share technical program information and expertise.
● Represent the City in correspondence with program stakeholders. ● Assess program compliance and recommend actions.
● Assist with the development and implementation of the City’s program.

RFQ 24-001 City of Hermosa Beach

● Assist in preparing new program documents.
● Assist with TMDL compliance planning and implementation. ● As-needed: Assist with NPDES-related and general storm water services not listed in this scope.

Task 2. Program Funding
● Prepare SCWP Annual Plans and Annual Reports.
● As-needed: Provide updates on the SCWP and other NPDES-related funding programs, represent the City in funding meetings and correspondence ● As-needed: Prepare funding applications and assist in administration. ● As-needed: Develop and/or administer fees, budgets, and cost share agreements.

Task 3. Control Programs
● Industrial/Commercial Facilities (ICF) Program and Clean Bay Restaurant (CBR) Program: Update ICF and CBR records using available data sources. Distribute, develop, and purchase educational material. Schedule and conduct ICF BMP inspections (biennially) and CBR inspections (annually), conduct follow-ups, and issue enforcement.
● Public Information and Participation Program: Develop and distribute educational materials and content. Assist with community events to promote pollution prevention. Update records for public outreach activities. ● Training: Develop and provide NPDES training for applicable city staff. ● As-needed: Assist implementing the NPDES Public Agency Activities Program. ● As-needed: Assist implementing NPDES/SCW capital projects and programs. ● As-needed: Assist implementing the NPDES Planning and Land Development Program.
● As-needed: Assist implementing the NPDES Construction Program. ● As-needed: Assist implementing the NPDES Illicit Discharge Detection and Elimination Program.

Task 4. Reporting
● Assist with the preparation, review, and submission of NPDES and TMDL compliance reports. This includes the Annual Report, Trash TMDL Reports, semiannual WMP Progress Reports, and monitoring reports. ● Maintain program documents on an accessible file storage system.

RFQ 24-001 City of Hermosa Beach

Task 5. Studies
● Conduct the annual Trash TMDL DGR study.

2.3 Relevant Plans, Policies, Programs, or Projects
Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
• Storm Drain Master Plan, adopted 2018
• Sewer Master Plan, adopted 2017
• PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted 2017

3. Submittal Instructions

3.1 Format
Proposers shall submit one copy of the statement of qualifications and one copy of the rate schedule in PDF format on the PlanetBids Portal.

3.2 Content
Statement of qualifications must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFQ instructions, responding to the RFQ requirements, and on providing a complete and clear description of the offer. Statement of qualifications should include the sections as described in greater detail below. Do not include marketing brochures or other promotional material not connected with this RFQ.

3.2.1 Cover Letter
Statement of qualifications must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned statement of qualifications is grounds for rejection. The cover letter should include:
• Brief introduction of the firm (or team of firms);
• Contact information for the person authorized to enter into an agreement with the City;
• Contact information for the contract manager that will serve as the day-to-day contact with the City. For this on-call contract, the City will expect a dedicated

RFQ 24-001 City of Hermosa Beach

point person to manage all task orders; serve as the conduit of information between any task-specific project managers and sub-consultants; and ensure overall quality and responsiveness.
• Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addendums that were issued for this RFQ.

3.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.

Information should include, but is not limited to the following information:
• Official name, address, email, and telephone number of the consultant’s primary point of contact.
• Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.
• Federal Employer I.D. Number.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name.
• Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.

3.2.3 Organizational Chart
Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this statement of qualifications for the prime consultant and all subconsultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications.

It is the City s requirement to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the statement of qualifications) or sub-consultants without prior written approval by the City.

RFQ 24-001 City of Hermosa Beach

3.2.4 Bios of Key Staff
Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all subconsultants. The bios should indicate key relevant experience on similar projects, their areas of expertise, degrees, and any relevant professional licenses and certifications.

3.2.5 Relevant Experience and References
Proposers shall highlight their experience providing similar on-call services for other municipal clients. References for at least three (3) similar projects within the last five (5) years is required. Please include the following information, at a minimum for other similar projects:
• Name of contracting agency and department
• Description of project or services provided
• Year started and completed (if relevant)
• Key Personnel Assigned
• Name, email, and phone number for agency project manager • Contract Value

3.2.6 Project Management Plan
In this section, proposers should detail their approach to responding to requests for asneeded work, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control.

3.2.7 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFQ. (See section 6.2.1)
• Non-Collusion Affidavit.Consultant is required to sign and submit the NonCollusion Affidavit. (See section 6.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 6.2.3)

RFQ 24-001 City of Hermosa Beach

• Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 6.2.4)
• Covid Vaccination Certification. Consultant agrees to certify in writing to CITY that all employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. (See section 6.2.5)

3.2.8 Rate Schedule
Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant, and subconsultants as appropriate.

Proposer must also state if rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12-month period.

Rate schedule shall detail any other direct costs, intended to be charged to the City (e.g., travel, equipment, printing/materials).

No mark ups will be allowed for direct or miscellaneous costs and sub-consultant work, however, an appropriate number of hours for sub-consultant oversight will be allowed.

4. Evaluation and Selection

4.1 Review Process
The City will evaluate all statement of qualifications received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award, if one is made.

Following the review of RFQs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include noncity personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements.

Proposers shall be accorded fair and equal treatment with respect to any opportunity for

RFQ 24-001 City of Hermosa Beach

discussion and written revision of statement of qualifications . In conducting discussions, the City will not disclose information derived from statement of qualifications submitted by competing Proposers.

The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the statement of qualifications. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements.

Task orders resulting from this contract will be negotiated and executed between the City and the selected firm.

4.2 Evaluation Criteria
Statement of qualifications will be evaluated on the basis of their response to all provisions of this RFQ. The City of Hermosa Beach will use the following criteria in its evaluation of statement of qualifications, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows.

Approach and Methods (40%):
• Demonstration of the team’s ability to be responsive to the City’s needs and provide a high level of customer service.
• Evidence of the team’s ability to successfully deliver project tasks and deliverables, within the identified project budget and minimize cost overruns. • Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management plan. • A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities.

Relevant Experience & Expertise (40%):

RFQ 24-001 City of Hermosa Beach

• The consultant team’s ability to dedicate a strong contract manager, knowledge with the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project.
• Recent experience providing similar services for other jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project.
• The team’s experience and ability to clearly communicate technical concepts and terminology with the community.

Administration (20%):
• Billing rates and ability to comply with billing requirements. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement.

5. Contract Expectations

5.1 Contract Period
The City anticipates the contract term would begin in March 2023.

5.2 Professional Services Agreement
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.

5.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense.

RFQ 24-001 City of Hermosa Beach

5.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task.

Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals.

Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:

Contract
Amount
Total Prior
Contract Billings
Contract Work
Performed this
Period
Total Contract
Amount
Performed To
Date
Contract
Percent
Complete
Total Amount
Remaining for the
Contract

RFQ 24-001 City of Hermosa Beach

6. Attachments and Required Forms

6.1 Sample Professional Services Agreement

CONTRACT FOR PROFESSIONAL SERVICES TO
________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 20XX, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to __________________________________________.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous

RFQ 24-001 City of Hermosa Beach

month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

RFQ 24-001 City of Hermosa Beach

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

RFQ 24-001 City of Hermosa Beach

ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars

RFQ 24-001 City of Hermosa Beach

($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.

CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

RFQ 24-001 City of Hermosa Beach

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.

The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or

RFQ 24-001 City of Hermosa Beach

services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:

Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in

RFQ 24-001 City of Hermosa Beach

the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the

RFQ 24-001 City of Hermosa Beach

natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY.

DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be

RFQ 24-001 City of Hermosa Beach

required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

RFQ 24-001 City of Hermosa Beach

APPROVED AS TO FORM:

Patrick Donegan, City Attorney

RFQ 24-001 City of Hermosa Beach

6.2 Required Forms

6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.

RFQ 24-001 City of Hermosa Beach

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

RFQ 24-001 City of Hermosa Beach

6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the statement of qualifications and related documents are true.

6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

RFQ 24-001 City of Hermosa Beach

6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

RFQ 24-001 City of Hermosa Beach

6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

RFQ 24-001 City of Hermosa Beach

6.2.5 COVID Vaccination Certification

PLEASE PLACE LETTER ON OFFICIAL COMPANY LETTERHEAD
(Insert Date)
Suja Lowenthal, City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
RE: Mandatory COVID-19 Vaccination for City of Hermosa Beach Consultants Dear Ms. Lowenthal:

Per this letter, (Insert Company Name) certifies that all of its officers, agents, employees, subcontractors, representatives and volunteers servicing the City of Hermosa Beach on-site within the City pursuant to the (Insert Agreement Title) dated (Insert Agreement Date), are or will be fully vaccinated or covered by an approved medical or religious exemption prior to the implementation of the scope of work located within the above referenced agreement.

Respectfully,
(Insert Name)
(Insert Title)

John L. Hunter & Associates, Inc.
6131 Orangethorpe Ave, Suite 300, Buena Park, CA 90620
May 23, 2024
City of Hermosa Beach
Department of Public Works
1315 Valley Dr
Hermosa Beach, CA 90254
Subject: Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001) Dear City of Hermosa Beach,
We at John L. Hunter and Associates (JLHA) are pleased to submit a Statement of Qualifications (SOQ) to provide professional consulting services, prepared in response to the City of Hermosa Beach Request for Quote (RFP) for Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001).

The following table lists the items included in Section 3.2.1 of the RFQ with our responses.

Brief introduction of the firm (or team of firms)
JLHA is an environmental consulting corporation that specializes in serving municipalities. We believe we are the best qualified to provide such services to the City as we currently implement Municipal NPDES water quality programs to over 40 cities in the Southland. Services provided include administration, program funding (e.g., fees, grants, and other water quality funding programs), compliance planning (e.g., WMPs, TMDLs, and statewide pollutant provisions), control measure implementation (e.g., LID review and inspections, and industrial/commercial facility inspections), and monitoring and reporting.

Specific qualifications and experience are detailed in the enclosed package.

Contact information for the person authorized to enter into an agreement, and the contract manager that will serve as the day-to-day contact with the City.

The person authorized to enter into an agreement and who will serve as the day-to-day contact with the City is:

Cameron McCullough, Contract Manager
John L. Hunter & Associates, Inc.
6131 Orangethorpe Ave, Suite 300, Buena Park, CA 90620
562.726.4259 | [email protected]
Concise statement of understanding of the scope of work We understand that following the requirements of the Regional MS4 NPDES Permit improves and protects local surface water quality. We also understand that noncompliance with these requirements can result in fines issued by the Regional Board, or third-party litigation (as allowed by the Clean Water Act). Our understanding comes from years of experience both implementing the provisions of MS4 Permits and interpreting the specific intent of these regulations through regular communication with Regional Water Board staff, other permittees, and stakeholders.

Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001) May 23, 2024 We are attentive to the concerns of the Regional Water Boards and the EPA, having represented cities in program audits with these agencies on multiple occasions. This includes program audits in Big Bear Lake, Diamond Bar, Glendale, Seal Beach (twice), Stanton (twice), and Villa Park. We understand that the Regional Boards audit can fine Permittees under the Regional MS4 NPDES Permit and, as such, adherence to the Permit and the concerns of Regional Board staff is paramount.

We understand that compliance with the MS4 NPDES program is a challenge for smaller municipalities.

The program includes many unrelated sub-programs, each of which can affect more than one City division. This includes laborious and technically specialized requirements involving Low Impact Development implementation, TMDL compliance, and field inspections. There is also no scaling-down of these responsibilities for smaller cities. As described in the SOQ, we have developed an approach to aid our clients in navigating through the turbid waters (so to speak) of MS4 NPDES regulation.

Acknowledgement of receipt of any addendums that were issued for this RFQ.

We acknowledge receipt of any and all addendums issued in association with this RFQ.

We welcome the opportunity to continue offering our services. Please do not hesitate to contact us if you have any questions or would like further information.

Sincerely,
Cameron McCullough, Director

Municipal NPDES and SCW Program
Consulting Services (RFQ# 24-001)

STATEMENT OF QUALIFICATIONS
2024.05.23
Prepared for: The City of Hermosa Beach
Attn: Department of Public Works
Prepared by: John L. Hunter & Associates
6131 Orangethorpe Ave #300
Buena Park, CA 90620
562.623.5081
Cameron McCullough Michelle Staffield

Contract Manager Project Lead
[email protected] [email protected]

Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001) May 23, 2024 P a g e i
Table of Contents

1. Firm Profile ........................................................................................................................................ 1

2. Organizational Chart ......................................................................................................................... 2

3. Bios of Key Staff ................................................................................................................................ 2

3.1. Relevant Staff Credentials ................................................................................................................. 2

3.2. Key Personnel .................................................................................................................................... 3

3.3. Resumes ............................................................................................................................................ 3

4. Relevant Experience and References .............................................................................................. 12

4.1. Relevant Experience ........................................................................................................................ 12

4.2. References ....................................................................................................................................... 14

5. Project Management Plan .............................................................................................................. 15

5.1. Approach to Service Delivery .......................................................................................................... 15

5.2. Technical Expertise and Organizational Structure .......................................................................... 15

5.3. Quality Assurance and Quality Control ........................................................................................... 15

6. Required Forms ............................................................................................................................... 16

Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001) May 23, 2024 P a g e 1

1. Firm Profile
John L. Hunter and Associates, Inc. (JLHA) is an environmental consulting corporation founded in 1985.

We specialize in assisting cities implement water quality and conservation programs. This includes NPDES/pollution prevention, watershed management, sewer spill prevention, water conservation, and recycling. Services include administration, planning, reporting, and funding, as well as inspections, engineering, monitoring, and public education.

JLHA consists of 21 full-time staff and 4 part-time staff. This includes one principal, two directors, three managers, four senior technical specialists, thirteen technical specialists, and two business administrators.

Six of our staff provide project management services, four provide engineering services, and twelve provide field inspection services. All staff operate out of JLHA’s office at 6131 Orangethorpe Ave, Suite 300, in Buena Park, California.

We do not anticipate the need to enlist the assistance of sub-consultants to fulfill the scope of services.

Services that we subcontract as-needed include water quality monitoring and laboratory analysis, outfall screening, construction management, computational analysis, and design engineering. If it is determined that a subconsultant is needed to provide one of these specialized tasks, the City will be notified for approval prior to starting the task.

Table 1 lists the items included in Section 3.2.2 of the RFQ with our responses.

Table 1. Response to RFQ Section 3.2.2
Official name, address, email, and telephone number of the consultant’s primary point of contact.

The person who will serve as the primary point of contact is:

Cameron McCullough, Contract Manager
John L. Hunter & Associates, Inc.
6131 Orangethorpe Ave, Suite 300, Buena Park, CA 90620
562.726.4259 | [email protected]
Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.

We are an environmental consulting corporation.

Federal Employer I.D. Number.
#330127292
Indication whether firm is totally or partially owned by another business organization (parent company) or individual.

We are not owned, totally or partially, by another business organization or individual.

Number of years consultant has been in business under the present business name.

We have been in business for 39 years.

Number of years of experience the consultant has had in providing required, equivalent, or related services.

We have over 30 years of experience in Municipal NPDES beginning with the inception of MS4 Permits in the 1990s.

Any failures or refusals to complete a contract, and explanation.

We have not had any failures or refused to complete a contract.

Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001) May 23, 2024 P a g e 2

2. Organizational Chart
Key personnel to provide services under this SOQ for the duration of the contract are listed in the following organizational chart. No person designated as “key” shall be removed or replaced without the proper written concurrence of the City of Hermosa Beach.

3. Bios of Key Staff

3.1. Relevant Staff Credentials
Staff credentials include certified professionals in engineering, stormwater quality, BMP (Best Management Practice) inspection, erosion control, SWPPP development and implementation, and environmental assessment. Table 2 lists specialized credentials held by JLHA staff in the area directly related to the RFP.

Table 2. Specialized Credentials held by JLHA Staff
Credential Credential Task
PE Professional Engineer
CPSWQ Certified Professional in Stormwater Quality
CESSWI Certified Erosion, Sediment and Stormwater Inspector QSD/P Qualified SWPPP Developer and Practitioner (Construction) QISP Qualified Industrial Stormwater Practitioner
CGP/IGP ToR Trainer of Record for the NPDES Construction and Industrial General Permit City of
Hermosa
Beach
John H.

Principal
Cameron M.

Contract Manager
Michelle S.

Project Lead
Chris C.

Staff Engineer
Michelle K.

Project Engineer
Hugo G.

Project Lead
Glenn C.

Sr. Inspector
Jillian B.

Project Lead

Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001) May 23, 2024 P a g e 3

3.2. Key Personnel
Table 3 lists the key personnel for this project and their typical project roles.

Table 3. Project Team Key Personnel and Roles
Program Title Team Member Information
Contract Manager
Name Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR
Roles Point of contact, manages services implementation and budget Project Lead
Name Michelle Staffield, PE, MSE, CPSWQ, QSD
Roles Point of contact, manages services, technical focus on compliance & reporting Project Lead
Name Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR
Roles Point-of-contact, manages services, technical focus on land development Principal in Charge
Name John Hunter, PE
Roles As-needed project implementation
Staff Engineer
Name Chris Chew, PE
Roles Plan review and engineering oversight
Project Engineer
Name Michelle Kim, MSE, CPSWQ, QSD
Roles Plan review, assists in land development
Project Lead
Name Hugo Garcia, CPSWQ, CESSWI, QSD/P
Roles Technical focus on field services and trash compliance Senior Inspector
Name Glenn Cajar, CESSWI, QSP, QISP
Roles Field compliance inspections

3.3. Resumes
Resumes are included in the following with the experience, credentials, and education of the project team.

Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001) May 23, 2024 P a g e 4
Cameron McCullough, CPSWQ, QSD/P, IGP ToR
Director
Cameron McCullough has 20 years of experience in the
environmental compliance field, specializing in municipal surface water quality. His experience includes municipal NPDES, TMDL, and SSO control programs administration and implementation, funding—including the Safe, Clean Water Program, compliance planning, staff training, and representing client interests in interactions with regulators and other stakeholders.

Recent experience and qualifications
Mr. McCullough currently serves as a contracted project manager and primary contact for nine local cities’ surface water quality programs and provides as-needed general technical assistance to 28 local cities. Programs administered include those for state NPDES stormwater discharge permits (MS4, IGP, CGP), state non-stormwater discharge permits and orders (e.g., sanitary sewer overflows and drinking water system discharges), and local ordinances related to these programs (e.g., for the Safe, Clean Water Program, stormwater and urban runoff pollution prevention, and FOG/Industrial Waste Control). The table below lists specific clients, roles, and tasks for relevant contracted services.

Relevant Experience Currently or Recently Provided
Project Manager for contracted Municipal NPDES Program implementation assistance Clients Arcadia, Burbank, Glendale, Inglewood, South El Monte, South Pasadena, Stanton, Villa Park, and West Covina (9 cities total)
Tasks Varies per client, including client representation with watershed groups and regulators, program administration, WMP/TMDL/trash prohibition compliance planning, training, reporting, studies, and oversight of control programs such as inspections and public outreach.

Budget $600,000/year total
Lead Technical Support for as-needed Municipal NPDES technical assistance Clients The clients listed above, as well as Artesia, Baldwin Park, Compton, Covina, Diamond Bar, Downey, Hawthorne, Hermosa Beach, Lomita, Long Beach, Monterey Park, Norwalk, Paramount, Pasadena, Pico Rivera, RPV, Temple City, West Hollywood, and Whittier (28 total) Tasks Varies per client, including but not limited to staff training, NPDES Permit compliance inquiries, and assistance with strategic WMP/TMDL compliance planning.

Lead Technical Support for contracted Safe, Clean Water Program (SCWP) implementation assistance Clients The 28 clients listed above, and Hawaiian Gardens, La Mirada, and Lynwood (31 total) Tasks Varies per client, including Annual Plan and Expenditure Report development and preparation, and general technical assistance. For Burbank (2020), Diamond Bar (2020), and South Pasadena (2 in 2020, 1 in 2021), tasks included project concept planning and TRP application preparation.

Project Manager for Watershed Management Group Reporting and WMP Adaptive Management Clients Agencies within the Lower LA River and Lower San Gabriel River Watershed Management Groups Tasks Administering the preparation and adaptive management of WMPs and watershed reporting.

Client Representation for NPDES Program Audits
Clients Diamond Bar (2019), Glendale (‘20), Seal Beach (‘10, ‘06), Stanton (‘14, ‘10), Villa Park (‘19) Tasks Represented cities in MS4 NPDES Permit compliance audits from Cal EPA and Federal EPA. 20 years of project experience
Education
M.S., Applied Mathematics, CSULB
B.S., Physics, CSULB
Certifications
CPSWQ, EnviroCert (#0842)
QSD/QSP, CASQA (#22706)
IGP Trainer of Record, CASQA (#079)
Affiliations
Phi Beta Kappa Society
Society for Industrial & Applied Math

Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001) May 23, 2024 P a g e 5
Michelle Staffield, PE, MSE, CPSWQ, QSD
Project Manager/Project Engineer
Michelle Staffield has 17 years of experience in the water quality field, specializing in surface water quality
regulation in local regions including Los Angeles, Orange County, and San Diego. Her experiences include
managing the development and implementation of point
and non-point source programs—including NPDES and
TMDL programs for municipalities—assisting and
training municipal staff in their in-house NPDES
programs, and representing client interests in
interactions with regulators and other stakeholders.

Recent Experience and Project Qualifications
Michelle serves as a Project Manager and technical lead on various stormwater infrastructure projects for municipalities involving planning, review, and implementation. In this role her relevant experiences and tasks include implementing and managing NPDES municipal permit provisions such as watershed management and TMDL compliance, Best Management Practices (BMPs) and Low Impact Development (LID) for planning and land development, construction, and industrial/commercial activities, public information and participation, and general programs management and technical assistance. She is also involved in the development and review of Watershed and Stormwater Management Programs, Water Quality Management Plans (WQMPs), and LID Plans.

Municipal NPDES Permit Management: Some of Michelle’s current client-specific responsibilities include:
 Reviewing LID Plans following the standards of the Los Angeles County area-wide MS4 Permit for the cities of Covina, Diamond Bar, Downey, Hawaiian Gardens, Long Beach, Lynwood, Monterey Park, Norwalk, Pasadena, Rancho Palos Verdes, Santa Fe Springs, Signal Hill, South El Monte, South Gate, West Hollywood, and Whittier.
 Reviewing WQMPs following the standards of the North Orange County area-wide MS4 Permit for the cities of Buena Park, La Habra, Placentia, Seal Beach, Stanton, and Villa Park. (WQMPs are the Orange County-equivalent of Los Angeles County’s LID Plans.)  Serving as point-of-contact with project engineers for the LID Plan and WQMP review process.  Conducting post-construction BMP verification and maintenance inspections for the cities of Covina, Diamond Bar, Downey, Hawaiian Gardens, La Habra, Placentia, Rancho Palos Verdes, Seal Beach, Signal Hill, Stanton, and West Hollywood.
 Assisting in municipal TMDL compliance activities, including the preparation of Trash TMDL studies and compliance reports, and Bacteria TMDL studies and Load Reduction Strategy reports.  Assisting in NPDES program management for the cities of Downey, South Gate and Signal Hill.

Tasks include serving as a point-of-contact with City staff, representing city interests at watershed meetings and other related meetings and hearings, and preparing the Individual Annual Report.

Watershed Management: Through representation of municipal clients’ stakeholder interests, Michelle also participates in the development and implementation of watershed management programs and monitoring programs for the Dominguez Channel, Los Cerritos Channel, Lower Los Angeles River, Lower San Gabriel River, and Peninsula Cities.

Education
M.S., Civil Engineering, Loyola Marymount
B.S., Ecology, Behavior, & Evolution, UCSD
Certifications
CA Professional Civil Engineer (#88904)
CPSWQ, EnviroCert (#1136)
QSD, CASCA (#26529)

Municipal NPDES and SCW Program Consulting Services (RFQ# 24-001) May 23, 2024 P a g e 6
Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR
Director
Jillian Brickey has 18 years of experience in environmental management, specializing in stormwater and watershed
management and water conservation. Her relevant experiences include implementing and managing NPDES municipal Permit programs for Low Impact Development, Development Construction, and TMDL/watershed management. Tasks include includes plan review and approval, reporting, training municipal staff in program implementation, and representing client interests in interactions with regulators and other stakeholders.

Recent Experience and Project Qualifications
Municipal NPDES Permit Management: Ms. Brickey serves as a Programs Manager of municipal NPDES Permit programs for multiple cities throughout the Southland. NPDES Permits managed include all elements of the MS4 and CGP Permits, including erosion/sediment control and Low Impact Development (LID) for construction projects, and TMDL implementation for water bodies impaired by trash, metals, toxics, and bacteria. Through these management activities, she has:
 Represented cities in MS4 NPDES Permit New Development compliance audits from the Regional Water Quality Control Board. (Seal Beach: 2010, 2015, Stanton: 2010).  Developed TMDL compliance plans for Metals, Toxics, Bacteria, and Trash. (Lower Los Angeles River, Lower San Gabriel River, Long Beach Nearshore Watersheds: 2013-2016.)  Served as primary contact with clients and represented their interests when interacting with regulators. (Covina, La Habra, Seal Beach, South Pasadena, Stanton, Pasadena, West Hollywood).  Developed Stormwater Quality Management Programs (Seal Beach: 2011), LID compliance guideline documents (Gateway cities, 2014), and LID ordinances (2014).  Held CGP QSD/QSP training as a CGP ToR (Pasadena, 2016) and led over one hundred municipal training sessions in MS4 and CGP Permits. (Over 20 municipal clients: 2008-2016).  Reviewed on behalf of municipal clients hundreds of LID Plans, WQMPs, and SWPPPs and verified proper installation and maintenance of hundreds of LID BMPs.
 Supervised JLHA plan checking staff.

Watershed Management: Ms. Brickey served as a Project Manager for the development of the WMPs for the Lower Los Angeles River and Lower San Gabriel River Watershed Groups (2013-2016). The WMPs were developed by MS4 Permittees with shared watershed boundaries, with the objective of achieving surface water quality standards. Tasks included evaluating existing control measures and developing new control measures and compliance schedules to achieve water quality standards. She also oversaw the development and implementation of LID ordinances as required by the WMP development process. This included preparing a LID Ordinance Equivalency Demonstration for the City of Long Beach.

She has also led multi-jurisdictional workshops and technical committees on watershed management program implementation, and engaged with Regional Water Quality Control Board members, staff, and non-governmental organizations in support of contested issues regarding the watershed management compliance approach. Through representation of municipal clients’ stakeholder interests, Ms. Brickey has also participated in the development of watershed management programs and monitoring programs for the Upper Los Angeles River, Upper San Gabriel River, and Peninsula Cities Watershed Groups (2013-present). 18 Years of Experience in Water Quality
Education
M.S., Environmental Science, CSUF
B.S., Zoology, Cal State Poly Pomona
Certifications
CPSWQ, EnviroCert (#0845)
QSD/QSP, CASQA (#22731)
CGP Trainer of Record, CASQA