Specs 25/26-01 B-8
to make a request to the City, or City’s failure to respond to a request shall not relieve the Bidder of any obligations under this section.
LABOR CODE CONCERNING APPRENTICES. Attention is directed to the provisions of Sections 1777.5 and 1777.6 of the Labor Code, concerning the employment of apprentices by the Contractor or any subcontractor under him. The Contractor and any subcontractor under him shall comply with the requirements of said sections in the employment of apprentices. It shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements.
C-1
PROPOSAL
TO THE CITY COUNCIL
CITY OF LA CAÑADA FLINTRIDGE
LA CAÑADA FLINTRIDGE, CALIFORNIA
The undersigned bidder hereby proposes to furnish all labor, material, equipment, tools and services necessary to perform all work required under the City of La Cañada Flintridge Specifications entitled:
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
In accordance with the intent of said Specifications, Plans, and all addenda issued by said City prior to opening of the proposals. Said bidder agrees that, within ten (10) calendar days after date of written Notice of Award of the Contract by said City, he will execute a contract in the required form of which the Notice Inviting Bids, Instructions to Bidders, Proposal, Specifications, Plans, and all addenda issued by said City prior to the opening of proposals, are a part, and will secure the required insurance and bonds; and that upon failure to do so within said time, then the Proposal Guarantee furnished by said bidder shall be forfeited to said City as liquidated damages for such failure; provided, that if said bidder shall execute the Contract and secure the required insurance and bonds within said time, his check, if furnished shall be returned to him within five (5) days thereafter, and the Bid Bond, if furnished, shall become void.
Said bidder further agrees to complete all work required under the Contract within the time stipulated in said Specifications, and to accept in full payment therefor the prices named in the Bid Schedule. Said bidder further certifies that is registered with the Department of Industrial Relations to bid on and perform public work.
Dated: Bidder
Signature
Name (Print/Type)
Title
C-2
BID SCHEDULE
BID SCHEDULE
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
ITEM
NO. DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE ITEM TOTAL
1. PROVIDE SURVEY CONTROL,
CONSTRUCTION STAKING (2-MAN
SURVEY PARTY MINIMUM). LS 1 $ $
2. RE-ESTABLISH CENTERLINE CORNER/
MONUMENT (2-MAN SURVEY PARTY
MINIMUM). EA 75 $ $
3. FURNISH, INSTALL, AND MAINTAIN ALL
TRAFFIC CONTROL, DETOUR SIGN,
STRIPING, FENCING AND SAFETY
MEASURES TO PERFORM WORK,
INCLUDING PREPARATION OF TRAFFIC
CONTROL PLAN. LS 1 $ $
4. COLD MILL ± 6' HEADER CUT ± 1 1/2"
TO ± 1/2" SY 13,865 $ $
5. COLD MILL ± 6' HEADER CUT ± 2" TO ±
1/2" SY 7,560 $ $
6. COLD MILL EXISTING PAVEMENT ± 1/2"
DEEP SY 38,885 $ $
7. CONSTRUCT 1 1/2" ARHM-GG-1/2" (PG
64-16) TON 3,220 $ $
8. CONSTRUCT 2" ARHM-GG-1/2" (PG 64-
16) TON 2,550 $ $
9. REMOVE EXISTING ASPHALT
CONCRETE, DIRT, AND CONSTRUCT 2"
ASPHALT CONCRETE C2-PG 64-16 OVER
4" ASPHALT CONCRETE B2-PG 64-10 ON
COMPACTED NATIVE (95%). SF 16,630 $ $
10. REMOVE AND CONSTRUCT TYPE A2-6
PCC CURB AND GUTTER PER SPPWC
STANDARD PLAN 120-3 INCLUDING 12”
WIDE SLOT WITH TWO SACK CEMENT
SLURRY LF 1,395 $ $
11. FURNISH AND INSTALL 3” OR 4” Ø CURB
DRAIN PER SPPWC STANDARD PLAN
150-4 AND CONNECT TO EXISTING SITE
DRAINPIPE. LF 35 $ $
12. ADJUST MANHOLE FRAME AND COVER
TO GRADE AS DIRECTED BY ENGINEER,
TYPICAL EA 77 $ $
13. ADJUST UTILITY VALVE FRAME, COVER
AND SLEEVE TO GRADE EA 49 $ $
14. REMOVE EXISTING CONCRETE
DRIVEWAY AND CONSTRUCT DRIVEWAY
APPROACH PER SPPWC STANDARD PLAN
110-2, TYPE B MODIFIED AND PER
DETAIL B ON SHEET 3 SF 145 $ $
15. CONSTRUCT SPEED HUMP PER DETAIL E
ON SHEET 3 EA 3 $ $
C-3
ITEM
NO. DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE ITEM TOTAL
16. REMOVE THE EXISTING ADA RAMP AND
CONSTRUCT A CURB RAMP PER SPPWC
STANDARD PLAN 111-5 CASE B, TYPE 1,
INCLUDING CAST-IN-PLACE
DETECTABLE WARNING SURFACE,
CURB AND GUTTER, RETAINING CURB,
RAMP, SIDEWALK, AND TRANSITION
SIDEWALK PANELS AS REQUIRED FOR
ADA COMPLIANCE. INCLUDES
SAWCUTTING, FULL DEPTH REMOVAL
OF AC AND BASE MATERIAL (SLOT
PAVEMENT), CONSTRUCTION OF AC
PAVEMENT, ADJUSTMENT OF PULL
BOXES TO GRADE, AND PROTECTION
OF EXISTING FIRE HYDRANT AND
TRAFFIC POLES IN PLACE.
EA 1 $ $
17. INSTALL ADA HANDRAIL AND
GUARDRAIL PER SPPWC STANDARD
PLAN 606-5, TYPE A. LF 22 $ $
18. INSTALL TYPE D LOOP DETECTORS PER
PLAN. EA 3 $ $
19. INSTALL TYPE E LOOP DETECTORS PER
PLAN. EA 3
20. FURNISH, INSTALL, AND/OR PAINT
THERMO PLASTIC/TRAFFIC STRIPING,
MARKING AND RAISED PAVEMENT
MARKER INCLUDING REMOVE AND
REPLACE TRAFFIC SIGNS (REGULATORY
AND WARNING SIGNS) CURB ADDRESS
PAINTING AND RED CURB PER PLANS
AND SPECIFICATIONS. LS 1 $ $
21. CLEAN SURFACE AND APPLY TYPE II
RUBBERIZED EMULSION-AGGREGATE
SLURRY ON SIDE ASPHALT BERM OR AC
SWALE SF 12,700 $ $
*BASE BID (BID ITEMS 1-20) TOTAL* $
IN WORDS:
LEGEND: EA=Each, HR=Hour, LF=Lineal Foot, LS=Lump Sum, SF=Square Foot, SY=Square Yard, TON=Ton.
Yard, TON=Tonnage.
NOTE: Items not specifically mentioned above which are necessary for the performance and completion of work shall be considered as included in the various related bid items and no additional compensation will be made therefor.
Each bidder must bid on each item shown on the Bidder’s Proposal. If any bidder shall make any alteration, interlineations, or deviation in any of the printed matter of the proposal or if the signature of the bidder is incomplete, the bid will be considered informal and it may be rejected.
The unit price bid shall include all sales, use, or other taxes applicable.
All blank spaces appearing above must be filled in. Failure to fill in any blank spaces may render the bid non-responsive. In case of discrepancy between unit prices and item totals, the unit prices shall prevail. In case of a discrepancy between item totals and the grand total, the item totals shall prevail.
C-4
The grand total will be subject to adjustment by the City in the event of a discrepancy. The contract award shall be made on the basis of the grand total as described above from among responsive and responsible bidders.
*The basis for award of contract shall be based on the Base Bid (Bid Items 1-21) Total as described above from among responsive and responsible bidders. **Based on the bids received and the City’s budget at the time of contract award, the City reserves the right to select any of the Additive Alternates and not in the same order shown in the above Bid Schedule.
C-5
DESIGNATION OF SUBCONTRACTORS
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
As of March 1, 2015 Contractors (and sub-contractors) wishing to bid on public works contracts shall be registered with the State Division of Industrial Relations and certified to bid on Public Works contracts.
The subcontractor listed below will perform work of labor or render service to the contractor on this project, or are subcontractors licensed by the State of California who will, under subcontract to the contractor, specially fabricate and install a portion of the work or improvement according to details contained in the Drawings and Specifications in an amount in excess of one-half of one percent (½ of 1%) of the contractor’s total base bid or ten thousand dollars ($10,000), whichever is greater.
If a contractor, whose bid is accepted, wants to substitute any subcontractor in place of a subcontractor listed in its original bid, any changes shall be subject to City and must comply with Public Contract Code Sections 4107 and 4107.5.
SUBCONTRACTOR LISTING
NAME AND ADDRESS
TELEPHONE AND
E-MAIL ADDRESS
LICENSE
NUMBER
DIR
REGISTRATION
NUMBER
WORK TO BE
PERFORMED
COST
OF
WORK
1 2
3 4
5 6
7 8
If the Bidder fails to specify a subcontractor for any portion of the work, the Bidder agrees to perform the work with his own crews. (Alternative subcontractors for the same work are prohibited by provisions of the California Government Code). Prior to the Award of Contract, Contractor shall submit a list of suppliers and vendors, in writing, to the City Engineer.
C-6
INFORMATION REQUIRED OF BIDDER
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
The Bidder is required to supply the following information. Additional sheets may be attached, if necessary. If requested by the City, the Bidder shall furnish a notarized financial statement, references, or other information sufficiently comprehensive to permit an appraisal of his current financial condition.
1. Address:
2. Telephone: Fax: E-mail:
3. Type of Firm: Individual ( ) Partnership ( ) Corporation ( )
4. Corporation organized under the laws of the State of
5. Contractor’s License: State License No.
6. Names and Titles of all officers of the firm:
7. Number of years of experience in projects of this type
8. Three projects of this type recently completed:
Contract Type of Date Name and Address
Amount Project Completed of Agency
9. Person who inspected site of the proposed work for your firm:
Date Inspected
1. Subcontractors who will perform work in excess of one-half percent of the total bid price:
Name Address Work Subcontracted
If the Bidder fails to specify a subcontractor for any portion of the work, the Bidder agrees to perform the work with his own crews. (Alternative subcontractors for the same work are prohibited by provisions of the California Government Code).
C-7
BID BOND
KNOW ALL MEN BY THESE PRESENTS,
That as Principal, and
as Surety,
are held and firmly bound unto the City in the sum of:
($ ),
(not less than 10 percent of the total amount of the bid) for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, said Principal has submitted a bid to said City to perform all work required under the City’s Specifications entitled:
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
NOW THEREFORE, if said Principal is awarded a contract by said City, and, within the time and in the manner required under the heading “Instructions to Bidders” bound with said Specifications, enters into a written contract on the form of Agreement bound with said Specifications and furnished the required insurance and required bonds, one to guarantee faithful performance and the other to guarantee payment of labor and materials, then this obligation shall be null and void, otherwise it shall remain in full force and effect.
In the event suit is brought upon this bond by said City and judgment is recovered, said Surety shall pay all costs incurred by said City in such suit, including a reasonable attorney’s fee to be fixed by the court.
Principal Surety
By By
Its Its
By By
Its Its
Surety signatures on this bond must be acknowledged before notary publics, and a legally sufficient power of attorney must be attached to the bond to verify the authority of any party signing on behalf of a surety.
All notices or demands to the surety shall be delivered via first class or certified mail to the following:
C-8
STATEMENT OF COMPLIANCE
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 26/25-01
(hereinafter referred
(Company Name)
to as “prospective contractor”) hereby certifies, unless specifically exempted, compliance with Government Code Section 12990 and California Administrative Code, Title II, Division 4, Chapter 5, in matters relating to the development, implementation and maintenance of a nondiscrimination program. Prospective Contractor agrees not to unlawfully discriminate against any employee or applicants for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age (over forty).
I, hereby swear that I am duly
(Name of Official)
authorized to legally bind the prospective contractor to the above-described certification.
I am fully aware that this certification executed on
(Date)
in the County of is made under the penalty of perjury under (County)
the laws of the State of California.
(Signature)
(Title)
C-9
NON-COLLUSION AFFIDAVIT
STATE OF CALIFORNIA )
COUNTY OF ) ss
, being first duly sworn, deposes and
says that he is
(Sole owner, partner, president, secretary, etc.)
of ,
the party making the foregoing bid; that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that such bidder has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix any overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure an advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid price or of that of any other bidder, or to secure an advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid are true; and, further, that said bidder has not, directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to such person or persons as have a partnership or other financial interest with said bidder in his general business.
Date Bidder
Authorized Signature
STATE OF CALIFORNIA ) Name (Print/Type)
) SS
COUNTY OF )
Title
On , 2024 before me,
Personally appeared
Who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledge to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph I true and correct.
(Notary Seal)
Signature of Notary Public
Specs 25/26-01 GS-1
GENERAL SPECIFICATIONS
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
SCOPE OF WORK
The work to be done consists of furnishing all labor, materials, equipment, tools, and incidentals as required by the Plans (Drawing Number 1178 Sheets 1 through 45), Specifications, and Contract Documents. The general items of work include clearing and grubbing; variable depth cold milling of existing pavement; paving with asphalt rubber hot mix (ARHM) and conventional asphalt concrete; apply slurry seal on side asphalt berm and swale; removal and replacement of curb and gutter; reconstruction of ADA ramp and existing sidewalk including the installation of detectable warning surface, railing, and retaining curb; adjustment to the grade of manholes and valve covers; installation of traffic striping, marking, raised pavement markers, traffic signs, and curb addresses (house numbers) painting; and miscellaneous appurtenant work. Clean up and leave all the work and other items not mentioned that are required by the Plans and Specifications in an operable and acceptable condition.
LOCATION OF WORK
The project is located in various locations throughout the City
1. Starlight Crest Drive from Angeles Crest Hwy. to Burning Tree Dr.
2. Redwillow Lane from Knight Way to Cul-de-sac
3. Noren Street from Redwillow Lane to Crown Ave.
4. Mellow Lane from Crown Ave. to Cul-de-sac
5. Knight Way from Oliveta Pl. to Crown Ave.
6. Oliveta Pl. from Knight Way to Cul-de-sac
7. Canon De Paraiso Ln. from Santa Inez Way to Cul-de-sac
8. Del Monte Rd. from San Juan Way to Santa Inez Way
9. Carmel Rd. from San Juan Way to Santa Inez Way
10. Houseman St. from Indianola Way to Hampton Rd.
11. Alminar Ave. from Daleridge Rd. to Cul-de-sac
12. Revlon Dr. from Alminar Ave. to Alminar Ave.
13. Georgian Rd. from Woodleigh Ln. to Foothill Blvd.
TIME OF COMPLETION
Upon execution of the Contract, a written “Notice to Proceed” will be issued and the work shall commence within Fifteen (15) calendar days after the date set forth in the “Notice to Proceed.” All Base Bid work shall be completed in its entirety within Fifty (50) working days from said date.
The Contractor shall comply with the prosecution of work as specified in Section 6 of Part 1 - General Provisions; otherwise, liquidated damages will be applicable for each individual item of work.
HOURS OF WORK
The Contractor shall observe the hours of work as specified in Section 6-3 of Part 1 - General Provisions.
Specs 25/26-01 GS-2
TRAFFIC REQUIREMENTS
The Contractor’s attention is directed to Part 6 - Special Provisions and Appendix “E” for the traffic control requirements.
PERMITS
The Contractor shall be solely responsible for obtaining and paying for any permits that may be required by outside agencies.
The Contractor is also responsible to obtain an Encroachment Permit from the City for any work within City Street Rights-of-Way or use of City Street Rights-of-Way of any kind, including construction staging or storage areas, regardless of whether they are shown on the plans or not. The City will issue the permit at no fee to the Contractor.
CONSTRUCTION AND DEMOLITION RECYCLING REQUIREMENTS FOR CITY PROJECTS The Contractor’s attention is directed to Appendices “B”, “C”, and “D” for compliance. A minimum of sixty-five percent (65%) of the project’s waste including soil/dirt is required to be recycled or reused. Prior to the start of work, the Contractor shall submit a performance security, calculated as the lesser of three percent (3%) of the project bid or $10,000 in a form acceptable to the City.
Such performance security shall be forfeited to the City if the recycling requirements are not satisfied. Prior to the start of work, the Contractor shall obtain written authorization from the Engineer for the following: (i) proposed haul route (see Appendix “D”) and (ii) any proposed selfhauling of materials. Any monitoring of the self-hauling deemed necessary by the Engineer shall be at the sole expense (deposit may be required) of the Contractor.
Demolition/Construction Waste Management Reports. The Contractor shall fill out and submit a demolition/construction Solid Waste Management and Recycling Plan (SWMRP-01) to the Engineer prior to removing any waste and other materials from job sites. If any material will be reused on site, the Contractor shall indicate the material and estimated quantity (in yards and/or tons).
Upon completion of the job, the Contractor shall provide the Engineer all disposal/recycle tickets for all material transported and submit the final Construction and Demolition Debris Management Report for approval. The 5% retention will not be released until the Debris Management Report is approved by the City.
The Contractor shall reproduce the forms, as needed.
STANDARD PLANS AND SPECIFICATIONS
Except as noted herein, on the Plans and/or within Permit requirements, all Work shall be performed in accordance the Standard Specifications of the City contained in the 2018 Edition of the Standard Specifications for Public Works Construction “Greenbook”, including any supplements, as written and promulgated by Public Works Standards, Inc. and General Specifications herein. Copies of these Standard Specifications are available from the publisher, BNI Building News, 990 Park Center Drive, Suite E, Vista, California 92081; telephone: 760-734- 1113. www.bnibooks.com
Specs 25/26-01 GS-3
PRECEDENCE OF CONTRACT DOCUMENTS
If there is a conflict between Contract Documents, the highest in precedence shall control. The order of precedence shall be as follows:
1. Permits from other agencies as may be required by law.
2. Notice Inviting Bids, Instructions to Bidders, and General Specifications.
3. City Special and Project Provisions
4. Agreement between City and Contractor.
5. Contract Plans.
6. Standard Plans.
7. Contract Specifications.
8. GREENBOOK Standard Specifications.
9. Contractor’s Proposal.
Change orders and approved revisions to Plans and Specifications will take precedence over Items 5 through 9 above.
RECORD DRAWINGS.
The Contractor shall maintain at the job site a set of Contract Documents, Plans and Specifications available at all times for inspection by the City, exclusively, and so marked for recording all changes in the work. The Contractor shall be responsible for seeing that any and all changes are recorded on this set each day. The Contractor shall submit the marked drawings to the Engineer for review by the 25th day of each month. Failure to update the marked drawings may result in the withholding of ten percent (10%) of the progress payment.
EMERGENCY INFORMATION
The names, addresses, and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Engineer and the County Sheriff’s Department prior to beginning work.
NOTIFICATION
The following list of names and telephone numbers is intended for the convenience of the Contractor and is not guaranteed to be complete or correct:
Specs 25/26-01 GS-4
All work shall be coordinated and scheduled in cooperation with the Los Angeles County Fire Department Station No. 82 at 352 Foothill Boulevard, La Cañada Flintridge, CA 91011.
ANTITRUST CLAIMS
The Contractor’s attention is directed to the following provisions of California Government Code, Sections 4552, 4553 and 4554, which shall be applicable to the Contractor and his or her Subcontractors:
In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the Contractor or Subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials by the Contractor or Subcontractor pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgement by the parties.
If the City receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the City any portion of the
AGENCY CONTACT PERSON TELEPHONE
CITY OF LA CAÑADA FLINTRIDGE
PUBLIC WORKS DEPARTMENT
Maged El-Rabaa 818-790-8882
DESCANSO GARDENS Juliann Rooke 818-949-7983
LOS ANGELES COUNTY DEPARTMENT OF PARKS AND
RECREATION
John Gargan 661-294-3518
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS
(LACDPW) TRAFFIC STREET LIGHTS
Vilong Truong 626-300-4856
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS
(LACDPW) TRAFFIC SIGNALS
Pedro Cruz 626-674-7164
UNITED STATE POST OFFICE Rosslyn Strawther 818-790-4178 LOS ANGELES COUNTY SANITATION DISTRICT (LACSD) Matt Eaton 562-908-4288 Ext#2429
CRESCENTA VALLEY WATER DISTRICT (CVWD) Nem Ochoa 818-248-3925 FOOTHILL MUNICIPAL WATER DISTRICT (FMWD) Nina Jazmadarian 818-790-4036 LA CAÑADA IRRIGATION DISTRICT (LCID) Justin Bailey 818-790-6749 LIBERTY UTILITIES WATER Gabriel Gomez 562-805-2094
VALLEY WATER COMPANY (VWC) Bob Fan 818-790-5516
SOUTHERN CALIFORNIA EDISON COMPANY (SCE) Marissa Castro 626-3038422 THE GAS COMPANY Jessica Alvarenga 818-551-7144
AT&T Armando Osorio 562-229-6318
CHARTER CABLE TELEVISION [email protected] Jason Hartung 818-463-1975 ALLIED WASTE SERVICES 888-742-5234
ATHENS SERVICES 888-336-6100
NASA 888-888-0388
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS
SEWER MAINTENANCE DIVISION
Sandra Medina 626-300-3363
LOS ANGELES COUNTY FIRE DEPARTMENT (STATION 19) 818-249-1562 LOS ANGELES COUNTY FIRE DEPARTMENT (STATION 82) 818-790-4686 LOS ANGELES COUNTY SHERIFF’S DEPARTMENT 818-248-3464
LA CAÑADA UNIFIED SCHOOL DISTRICT (LCUSD) Monica Perela or Randy Smith
818-952-8320
818-952-8321
CAL-OSHA, MINING AND TUNNELING UNIT Matthew Switzer 818-901-5420 UNDERGROUND SERVICE ALERT 800-227-2600
Specs 25/26-01 GS-5
recovery, including treble damages, attributable to overcharges that were paid by the assigner but were not paid by the City as part of the bid price, less the expenses incurred in obtaining that portion of the recovery.
Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.
PREVAILING WAGES
Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Pursuant to the provisions of the California Labor Code Section 1773.2, the minimum prevailing rate of per diem wages for each craft, classification, or type of worker needed to execute the Contract shall be those determined by the Director of Industrial Relations of the State of California, which are on file in the Public Works Department at City Hall and are available to any interested party on request. The Contractor shall have affirmative obligations to verify that all subcontractors are currently and validly registered with the Department of Industrial Relations and shall not permit a subcontractor of any tier to perform work on the project without first verifying the subcontractor’s registration. The Contractor shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain valid registration for the duration of the Project.
In accordance with Labor Code section 1771.4, the Contractor and each subcontractor shall furnish the certified payroll records directly to the Department of Industrial Relations on a weekly basis and in the format prescribed by the Department of Industrial Relations, which may include electronic submission. Contractor shall comply with all requirements and regulations from the Department of Industrial Relations relating to labor compliance monitoring and enforcement.
It shall be mandatory upon the contractor and any of subcontractor under him to pay not less than the higher of the Federal and the State prevailing wage rates to all workers employed by them in the execution of the work. The applicable Federal prevailing wage rates are those that are in effect ten (10) calendar days prior to bid opening date, as set forth on the U.S. Department of labor website: http://www.wdol.gov/wdol/scafiles/davisbacon/ca31.dvb. Lower State wage rates for work classifications not specifically listed in the Federal wage decision are not acceptable.
PAYMENT RETENTION. A payment retention of 5% will be applicable in this contract. The Contractor may elect to receive 100 percent of the payments due under the contract without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 4590 of the Government Code. Said securities if deposited by the Contractor shall be valued by the City whose decision shall be final.
Specs 25/26-01 SP-1
SPECIAL PROVISIONS
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
These Special Provisions are supplementary and in additional to the 2018 GREENBOOK Standard Specifications. Only those sections requiring elaborations, amendments, specifying of options, or additions are called out.
PART 1 - GENERAL PROVISIONS
SECTION 1 - TERMS, DEFINITIONS, ABBREVIATIONS AND SYMBOLS 1-2 DEFINITIONS
AGENCY: City of La Cañada Flintridge (City)
Board: City Council of the City of La Cañada Flintridge Caltrans: State of California, Department of Transportation County: Los Angeles
Engineer: The City Engineer of the City of La Cañada Flintridge or his Authorized Representative
Federal: United States of America
Contractor: The word Contractor is supplemented by adding thereto the following:
The term Contractor means the Contractor as defined herein or his Authorized Representative.
1-6 BIDDING AND SUBMISSION OF THE BID
1-6.1 General
Subsection 1-6.1 is hereby amended by adding thereto the following:
The bidder shall examine carefully the entire site of the work, including but not restricted to the conditions and encumbrances related thereto, the Plans and Specifications, and the Proposal and Contract forms therefore. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of the work to be performed, the quantities of material to be furnished and as to the requirements of the proposal, Plans, Specifications, and the Contract.
1-7 AWARD AND EXECUTION OF CONTRACT AGREEMENT
1-7.1 General. Within 10- calendars days after the date of the AGENCY’S Notice of Award,
Specs 25/26-01 SP-2
the Contractor shall execute and return the following Contract Documents to the AGENCY:
Agency’s Contract Agreement
Faithful Performance Bond
Labor and Material Bond
Public Liability and Property Damage Insurance Certificate & Endorsements Auto Insurance Certificate & Endorsement
Worker’s Compensation Insurance Certificate
W-9 Form
City Business License issued by the City (no cost to Contractor) Encroachment Permit issued by the City (no cost to Contractor) Construction & Demolition (C&D) Debris Management Report – Part 1 C&D Performance Security Deposit
Self-Haul Agreement (issued by City if self-hauling)
Limited Use Haul Route Plan (if self-hauling)
C&D Management Plan (if self-hauling)
Failure to comply with the above will result in annulment of the award and forfeiture of the Proposal Guarantee.
The Contract Agreement shall not be considered binding upon the AGENCY until executed by the authorized AGENCY officials.
A corporation to which an award is made may be required, before the Contract Agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the Contract and bonds for the corporation have the authority to do so. 1-7.2 CONTRACT BONDS
Subsection 1-7.2 is hereby amended by adding thereto the following:
The Material and Labor Bond shall remain in force until 60 days after the date of recordation of the Notice of Completion.
The Contractor shall provide the following supplemental information for each bond as required herein.
a. Surety company or agency name providing bond.
b. Name of agent.
c. The business address of the surety company and/or agency and agent. d. The business telephone number of the surety company and/or agency and agent.
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SECTION 2 - SCOPE OF THE WORK
2-2 PERMITS
Subsection 2-2 is hereby deleted IN ITS ENTIRETY and replaced with the following:
Prior to the start of any work, the Contractor shall take out the applicable AGENCY permits and make arrangements for AGENCY inspections. The AGENCY will issue the permits at no charge to the Contractor. The Contractor shall be responsible for obtaining and paying for any outside agency permits. The Contractor and all subcontractors shall be licensed in accordance with State Business and Professions Code. The Contractor shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity. The Contractor shall pay all cost incurred by the permit and license requirements.
2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES
2-5.1 General
Subsection 2-5.1 is hereby amended by adding thereto the following:
A noise level limit of 86 dB at a distance of 25 feet shall apply to all construction equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided, except in those cases required for the protection of personnel.
The staging location(s) for equipment and material shall be subject to the approval of the Engineer. No additional cost will be allowed in the event that the Contractor is requested to move his staging area to a different location, regardless of the number of moves.
Contractor shall be solely responsible for obtaining and/or paying for any staging area(s) outside of the public right-of-way.
2-5.2 Temporary Utility Services
Subsection 2-5.2 is hereby amended by adding thereto the following:
The Contractor shall obtain any water necessary for construction at its own expense. The Contractor shall contact the water company for point(s) of connection and provide facilities for conveying the water from source designated by the water Company to points of use, as well as an eddy valve for each fire hydrant that is used as a water source. Deposit for each eddy valve shall be at the Contractor’s expense.
2-5.4 Haul Routes.
Subsection 2-5.4 is hereby amended by adding thereto the following:
The Contractor’s attention is directed to Appendix “E” – TRAFFIC CONTROL REQUIREMENTS WITHIN CITY R/W, hereby referenced and made a part of these
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Contract Documents.
2-8 EXTRA WORK
Section 2-8 is hereby deleted in its entirety and replaced with the following:
2.8.1 Extra Work: Definition and Notice
When work is not covered by the Contract Unit Prices, Stipulated Unit Prices or is outside the scope of work on the Contract, such work shall be classified as Extra Work. Written notice of such Extra Work shall be provided by the Contractor to the Agency within three (3) working days of the discovery of such Extra Work. Such written notice shall describe the Extra Work, shall specify when the Contractor became aware of the Extra Work and shall describe why the work qualifies as Extra Work. Such written notice shall be accompanied by all then-available information and documents supporting the Contractor’s position that the work qualifies as Extra Work. As updated or additional information becomes available to the Contractor, it shall provide such information to the Agency. The Agency shall evaluate all information provided and shall notify the Contractor whether or not the work qualifies as Extra Work and whether any price adjustment is warranted. The Agency and Contractor shall endeavor to reach an agreement on whether Extra Work exists and what impact any work deemed Extra Work has on the Contract. 2-9 CHANGED CONDITIONS
Section 2-9 is hereby amended by adding thereto the following:
The Contractor shall notify his sureties and the carriers of the insurance furnished and maintained by him of any changes affecting the general scope of the work or change in the contract price, or time, or a combination thereof, and the amount of the applicable bonds and the coverage of the insurance shall be adjusted accordingly. The Contractor shall furnish proof of such adjustments to the City.
SECTION 3 - CONTROL OF THE WORK
3-2 SELF-PERFORMANCE
Subsection 3-2 is hereby deleted in its entirety and replaced with the following:
The Contractor shall perform or provide, with its own organization, contract labor, materials, and equipment amounting to at least 50 percent of the contract price. The contract labor performed or provided by the Contractor shall amount to at least 25 percent of the total contract labor for the Contract. Contract labor shall exclude superintendence.
Any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the contract price before computing the amount of contract labor, materials, and equipment required to be performed or provided by the Contractor with its own organization. Where an entire item is subcontracted, the value of contract labor, materials, and equipment subcontracted will be based on the contract unit or lump sum price. When a portion of an item is
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subcontracted, the value of contract labor, materials, and equipment subcontracted will be based on the estimated percentage of the contract unit or lump sum price, determined from information submitted by the Contractor, subject to approval by the Engineer. 3-3 SUBCONTRACTORS
Second Paragraph of Subsection 3-3 is hereby deleted in its entirety and replaced with the following:
Prior to Award of Contract, the otherwise qualifying low bidder shall submit a list of all subcontractors intended to perform work on the project. This list shall include the name and location of the place of business each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the Plans and Specifications, in an amount in excess of one-half of one percent of the prime contractors total bid. The prime contractor shall provide a description by bid item number or otherwise fully designated the portion of work to be performed by each subcontractor. 3-6 THE CONTRACTOR’S REPRESENTATIVE.
Subsection 3-6 is hereby amended by adding thereto the following:
The Contractor shall assign and designate a project superintendent responsible for the project who will be on the site full time and will be in charge of all subcontract work being supplied. No change in the project superintendent shall be allowed without obtaining written authorization from the City and Engineer. Failure to comply with this provision may be grounds for the issuance of a “STOP WORK” order by the City at the sole expense of the Contractor. Additionally, failure to have the appropriate superintendent on the site will result in damages being sustained by the City. Such damages are, and will continue to be, impracticable and extremely difficult to determine.
For each day such superintendent is not on the site, the Contractor shall pay the City, or have withheld from monies due it, the sum of $1,000. Execution of the Contract shall constitute agreement by the City and Contractor the $1,000 per day is the minimum value of the costs and actual damage caused by the failure of the Contractor to have the superintendent on site. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payment due the Contractor if such absence occurs.
The City shall have sole discretion in the approval and /or removal of the Contractor’s personnel including, but not limited to, project manager, superintendent, and foreman. 3-7 CONTRACT DOCUMENTS
3-7.1 General.
Subsection 3-7.1 is hereby amended by adding thereto the following:
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The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on this control set to show the as-built conditions. Upon completion of all work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met. The Contractor shall be responsible for recording any and all changes on this set each day. The Contractor shall submit the updated record drawings to the Engineer for review by the 25th day of each month. Failure to update the record drawings may result in the withholding of ten percent (10%) of the progress payment.
3-10 SURVEYING
3-10.1 General.
Subsection 3-10.1 is amended by adding thereto the following:
The Contractor shall be responsible for providing all survey service including, but not limited to, survey control, construction staking, and cut sheets, as deemed necessary and to the satisfaction of the Engineer to complete the scope of work. Failure to provide any or all survey service shall be cause for the Engineer to issue a stoppage of work until such time as the survey service is provided. Any delay as a result of the work stoppage shall be at the Contractor’s sole expense including any liquidated damages arising therefrom. 3-10.3 Line and Grade.
Subsection 3-10.3 is hereby amended by adding thereto the following:
The line and grades for construction will be parallel to and offset from the position of the work. From the established lines and grades, the Contractor shall extend the necessary lines and grades for construction of the work and shall be responsible for the correctness of same.
3-10.4 Survey Work and Preservation of Survey Monuments.
Subsection 3-10.4 is hereby added to Section 3 as follows:
The Contractor shall be responsible for the protection and preservation of existing, permanent survey monuments and benchmarks during construction. Damaged or lost monuments and bench marks shall be restored to existing condition by a Registered Civil Engineer or a Land Surveyor licensed by the State of California at no increase in cost to the City.
The Contractor, at its own expense, shall employ a qualified surveyor to perform all survey work required for the completion of the project as specified in the Plans and these Specifications, comply with the requirements as Section 8771 of the Land Surveyors Act as amended and submit the documents from the County Surveyor as proof of compliance to the City of La Cañada Flintridge. The final retention will not be released until the receipt of the required survey documents from the County Recorder confirming
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the recordation of the re-established centerline corner/monument(s), if required.
3-12 WORK SITE MAINTENANCE
3-12.1 General.
Subsection 3-12.1 is hereby amended by adding thereto the following:
A waste disposal container shall be provided by the Contractor at the construction site for the duration of the construction.
Throughout all phases of construction, including suspension of work, and until final acceptance of the project, the Contractor shall keep the work site clean and free from rubbish and debris. The Contractor shall also abate dust nuisance by cleaning and sweeping, or other means, as necessary.
Materials and equipment shall be removed from the site as soon as they are no longer necessary; and upon completion of the work and before final inspection, the entire worksite shall be cleared of equipment, unused materials, and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the Contractor's bid items.
Failure of the Contractor to comply with the Engineer's cleanup orders may result in an order to suspend work until the condition is corrected. No additional compensation or extension of contract completion time will be allowed as a result of such suspension.
After completion of all other work on the project, and before making application for acceptance of the work, the Contractor shall clean the site of their operations, including all areas under the control of the City that have been used by the Contractor in connection with the work on the project, and shall remove all debris, surplus material, and equipment of whatever nature, unless otherwise approved by the City. Final acceptance of the work by the City will be withheld until the Contractor has satisfactorily complied with the foregoing requirements for final cleanup of the project site. All cleanup costs shall be included in the Contractor's bid items.
3-12.3 Noise Control.
Subsection 3-12.3 is hereby amended by adding thereto the following:
The Contractor shall conform to the regulations set in the City of La Cañada Flintridge Municipal Code. All equipment used in the project must be the quietest available for this type of work, said equipment shall not exceed 86 dB measured at an unobstructed distance of 25 feet unless a permit and variance has been obtained from the City. 3-12.6 Water Pollution Control.
3-12.6.1 General
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Subsection 3-12.6.1 is hereby amended by adding thereto the following:
Earth dams will not be permitted at catch basin openings, local depressions, or elsewhere, except in time of emergency. Temporary dams of sandbags, asphaltic concrete, or other acceptable material may be permitted when necessary to protect the work, provided their use does not create a hazard or nuisance to the public. Such dams shall be removed from the site as soon as their use is no longer necessary.
The Contractor shall be responsible for complying with all regulations of the Clean Water Act, including those associated with the National Pollutant Elimination Discharge System Permit. The Contractor shall comply with the regulations set forth in the City of La Cañada Flintridge Municipal Code, and any other State and Federal programs targeted at preventing and eliminating storm water and urban runoff pollution and shall abide to those regulations throughout all phases of the project.
SECTION 4 - CONTROL OF MATERIALS
4-1. General.
Subsection 4 .1 is hereby amended by adding thereto the following :
The Contractor and all subcontractors, suppliers, and vendors, shall guarantee that the entire work will meet all requirements of this contract as to the quality of materials, equipment, and workmanship. The Contractor, at no cost to the City, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within one year after the date of recordation of the Notice of Completion. Within this year period, the Contractor shall also restore to full compliance with requirements of this contract any portion of the work, which is found to not meet those requirements. The Contractor shall hold the City harmless from claims of any kind arising from damages due to said defects or noncompliance. The Contractor shall make all repairs, replacements, and restorations within 30 days after the date of the Engineer’s written notice. 4-5 Certificate of Compliance
Subsection 4-5 is amended by adding thereto the following:
A Certificate of Compliance shall be furnished prior to the use of any materials for which these specifications or the special provisions require that such a certificate be furnished.
In addition, when so authorized in these specifications or in the special provisions, the Engineer may permit the use of certain materials or assemblies prior to sampling and testing if accompanied by a Certificate of Compliance. The certificate shall be signed by the manufacturer of the material or the manufacturer of assembled materials and shall state that the materials involved comply in all respects with the requirements of the Specifications. A Certificate of Compliance shall be furnished with each lot of material delivered to the work and the lot so certified shall be clearly identified in the certificate.
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All materials used on the basis of a Certificate of Compliance may be sampled and tested at any time. The fact that material is used on the basis of a Certificate of Compliance shall not relieve the Contractor of responsibility for incorporating material in the work which conforms to the requirements of the Plans and Specifications, and any such material not conforming to such requirements will be subject to rejection whether in place or not.
The AGENCY reserves the right to refuse to permit the use of material on the basis of Certificate of Compliance. The form of the Certificate of Compliance and its disposition shall be as directed by the Engineer.
4-6 Trade Names or Equals.
Subsection 4-6 is amended by adding thereto the following:
Approval of equipment and materials offered as equivalents to those specified must be obtained prior to the opening of bids as set forth in the Instruction to Bidders.
SECTION 5 – LEGAL RELATIONS AND RESPONSIBILITIES
5-3.1 Labor
Subsection 5-3.1 is hereby amended by adding thereto the following:
The Contractor, and all subcontractors, suppliers and vendors, shall comply with all AGENCY, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments.
The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers.
5-4 INSURANCE
5-4.1 General
Subsection 5-4.1 is hereby amended by adding thereto the following:
The Contractor shall notify his sureties and the carriers of the insurance furnished and maintained by him of any changes affecting the general scope of the work or change in the contract price, or time, or a combination thereof, and the amount of the applicable bonds and the coverage of the insurance shall be adjusted accordingly. The Contractor shall furnish proof of such adjustments to the City.
5-4.2 General Liability Insurance
Subsection 5-4.2 is hereby deleted in its entirety and replaced with the following:
The Contractor shall furnish the AGENCY a policy or certificate of liability insurance in
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which the AGENCY and all of its officers, consultants and agents are named insured or are named as an additional insured with the Contractor. Notwithstanding any inconsistent statements in the policy or any subsequent endorsement attached thereto, the AGENCY and all of its officers, consultants and agents shall be the insured or named as an additional insured covering the work, whether liability is attributable to the Contractor or the AGENCY or its officers, consultants or agents. The policy shall insure AGENCY and all of its officers, consultants and agents, while acting within the scope of their duties of the work, against all claims arising out of or in connection with the work.
The Contractor may file insurance acceptable to the AGENCY covering more than one project. The coverage shall provide the following minimum limits:
Insurance Coverage Requirements Limit Requirements
General Liability $2,000,000 per occurrence
$4,000,000 aggregate
Worker’s Compensation $1,000,000
Comprehensive Automobile Liability $1,000,000
The Contractor shall include all sub-contractors as insured under its policies or shall furnish separate certificates and certified endorsements for each sub-contractor. All coverage for each subcontractor shall include all requirements stated herein.
The Contractor shall save, keep, and hold harmless the AGENCY and all of its officers, consultants, and agents from all damages, costs or expenses in law or equity that may at any time arise or be set up because of damages to property, or of personal injury received by reason of or in the course of performing work, which may be caused by any willful or negligent act or omission by the Contractor, any of the Contractor’s employees, or any Subcontractor. The AGENCY and all of its officers, consultants, and agents will not be liable for any accident, loss, or damage to the work prior to the completion or acceptance. 5-7.7 Security and Protective Devices
Subsection 5-7.7.1 is hereby amended by adding thereto the following:
It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as his operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of public water supply, interruption of other public service, or from the failure of partly completed work or partially removed facilities. Unusual conditions may arise on the work which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract.
Whenever, in the opinion of the Engineer, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities
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and protection of adjacent structures or property, which may be damaged by the Contractor’s operations and when, in the opinion of the Engineer, immediate action shall be considered necessary in order to protect the public or property due to the Contractor’s operations under this Contract, the Engineer will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation within a reasonable time period, the Engineer may provide suitable protection to said interests by causing such work to be done and material to be furnished as, in the opinion of the Engineer, may seem reasonable and necessary.
The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the AGENCY for emergency repairs will be deducted from the progress payments and the final payment due to the Contractor. However, if the AGENCY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety.
SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK
Section 6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK Subsections 6-1.1, Construction Schedule and Subsection 6-1.2 are deleted in its entirety and replaced with the following:
The contractor’s proposed construction schedule shall be submitted to the Engineer within 10-working days after the date of the CITY’S execution of the Contract Agreement. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged and setting forth the dates that each item will be delivered. No Paving will be allowed within 48 hours from trash pickup day for each street.
Prior to issuing the Notice to Proceed with the Work, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods, and clarify inspection procedures.
The Contractor shall submit progress reports to the Engineer by the 10th day of each month. The report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports. Failure to submit the updated progress report may result in the withholding of ten percent (10%) of the progress payment. 6-2 PROSECUTION OF WORK
The work under this contract shall be completed in accordance with the project schedule. 6-3 TIME OF COMPLETION
6-3.1 General. The time for completion shall be as noted in the General Specifications. 6-3.2 Contract Time Accounting.
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Subsection 6-3.2 is hereby deleted in its entirety and replaced with the following:
Working Day. In general, the Contractor’s activities shall be confined to the hours between 7:00 a.m. and 3:30 p.m., Monday through Friday. In addition, no work shall be performed by the CONTRACTOR between 5:00 PM on Friday and 7:00 AM on Monday, or on AGENCY-designated holidays.
Days designated as holidays by the AGENCY include New Years’ Eve; New Years’ Day; Martin Luther King Day; and Presidents’ Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; Day After Thanksgiving; Christmas Eve; Christmas Day.
Deviation from these restrictions will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates, including benefits, overhead, and travel time. The service fees will be deducted from any amounts due the Contractor.
6-4 DELAYS AND EXTENSIONS OF TIME
6-4.2 Extensions of Time
Subsection 6-4.2 is hereby deleted in its entirety and replaced with the following:
If granted, extensions of time will be based upon the effect of delays to the critical path of the Work as determined by the current accepted Contract Schedule. Delays to minor portions of the Work that do not affect the critical path will not be eligible for extensions of time.
6-4.3 Payment for Delays
Subsection 6-4.3 is hereby deleted in its entirety and replaced with the following:
Consistent with Public Contract Code Section 7102, the Contractor will be compensated for damages incurred due to delays for which the City is responsible. The parties agree that determining Contractor’s exact delay damages are and will continue to be impracticable and extremely difficult. As such, for each calendar day in excess of the time specified for completion of the work, as adjusted in accordance with Section 6-4, the City shall pay to the Contractor eight hundred ($800) per workday. Such amount shall constitute the only payment allowed for any City caused delays and shall necessarily include all overhead, all profits, all administrative costs, all bond costs, all labor, materials, equipment and rental costs and any other costs, expenses and fees incurred or sustained as a result of such delays.
6-4.4 Written Notice and Report.
Subsection 6-4.4 is hereby deleted in its entirety and replaced with the following:
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If the Contractor desires payment for a delay as specified in Subsection 6-4.3 of the Standard Specifications, he/she shall notify the Engineer, in writing, within 3 working days of beginning of the delay. If the Contractor desires an extension of time as specified in Subsection 6-4.2 of the Standards Specifications, he shall notify the Engineer, in writing, within 3 working days of beginning of the delay. Such notice shall specify the nature of the delay, cause, and the conditions which set the beginning time for the delay.
The request for payment or extension must be made at least 15 days before the specified completion date. Failure by the Contractor to file these items within the times specified will be considered ground for refusal by the Agency to consider such request. 6-9 LIQUIDATED DAMAGES
The liquidated damages value is hereby amended to be One Thousand Five Hundred Dollars ($1,500) per calendar day.
SECTION 7 – MEASUREMENT AND PAYMENT
7-3 PAYMENT
7-3.1 General.
Subsection 7-3.1 is hereby amended by adding thereto the following:
The total base bid amount shall include all work as provided in the Contract Documents.
Any work not specifically identified in the Bid Schedule but included in any portion of the Contract Document or Plans and Specifications shall be considered as included in the various bid items and no additional compensation will be made therefor. 7-3.2 Partial and Final Payment.
Subsection 7-3.2 is hereby deleted in its entirety and replaced with the following:
The closure date for the purpose of making partial progress payments will be the last day of each month. The Contractor shall prepare the approximate measurement of the work performed through the closure date and submit it to the AGENCY for approval by the 10th day of the following month.
When the work is complete, the Engineer will determine the final quantities of the work performed and prepare the final progress payment report.
Payments are commonly authorized and made within 30 days following the 10th day of the month in which the submitted invoice is approved by the Engineer. However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents. In addition, the final progress payment will not be released until the Contractor returns the control set of Plans and Specifications showing the as-built conditions.
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A full five percent (5%) retention will be deducted from all progress payments. An additional ten percent (10%) for each of the following items may be deducted:
failure to submit (i) a monthly as-built mark-up and (ii) an updated progress report, per the General Specifications and Section 6-1 of these Part 1 - General Provisions. The final retention will be authorized for final payment 30 days after the date of recordation of the Notice of Completion.
The Contractor, however, may receive interest on the retained amount, or receive the retained amount itself so long as the securities equivalent to the retained amounts are substituted with escrow holder approved by the AGENCY.
At the request and expense of the Contractor, retained amounts or securities equivalent to the retained amounts may be deposited with the State Treasurer or a State or Federally chartered bank approved by the AGENCY as the escrow agent, who shall return such monies or securities to the Contractor upon satisfactory completion of the contract.
Securities eligible for investment shall include those listed in Section 16430 of the State Government Code or bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, and standby letters of credit.
Any escrow agreement entered into shall be substantially similar to the form “Escrow Agreement for Security Deposits” in lieu of retention as contained in Section 4590 of Chapter 13 of Division 5 Title 1 of the Government Code. 7-3.2.1 Alternative Dispute Resolution. After submittal of the proposed final estimate to the Contractor, a meeting shall be held promptly between Contractor and AGENCY, attended by the individuals with decision-making authority regarding the dispute, to attempt in good faith to negotiate a resolution of claims arising under or related to performance of the contract.
If, within 30 days after such meeting, the parties have not succeeded in negotiating a resolution of the claims, they will jointly appoint a mutually acceptable neutral person not affiliated with either of the parties (the “neutral”). If they have been unable to agree upon such appointment within 40 days from the initial meeting, the parties shall seek assistance in finding a mutually acceptable neutral. If the parties are unable to agree on a neutral, either party may request that the presiding judge of the Superior Court which would have jurisdiction of the matter if a suit were filed, to appoint the neutral. The fees of the neutral shall be shared equally by the parties.
In consultation with the neutral, the parties will select or devise an alternative dispute resolution procedure (“ADR”) by which they will attempt to resolve the dispute, and, if the parties are unable to agree on such matters within 20 days after the initial consultation with the neutral, the procedure, time, and place for the ADR to be held will be decided by the neutral. Unless circumstances require otherwise, the ADR shall be held not later than 60 days after selection of the neutral.
The parties agree to participate in good faith in the ADR to its conclusion as determined
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by the neutral. If the parties are not successful in resolving the dispute through the ADR, then the parties may agree to submit the matter to binding arbitration, or a private adjudicator, or either party may seek an adjudicated resolution through the appropriate court, assuming all other claim requirements set forth in the Contract Documents are satisfied.
7-3.3 Delivered Materials.
Subsection 7-3.3 is hereby deleted in its entirety and replaced with the following:
Materials and equipment delivered but not incorporated into the work will not be included in the estimate for progress partial payment.
7-3.4 Mobilization.
Subsection 7-3.4 is hereby deleted in its entirety and replaced with the following:
All costs for mobilization, demobilization, and final cleanup shall be included in the Contract unit prices. There shall be no additional compensation and no adjustments to the Contract unit prices for mobilization, demobilization, and final cleanup based on any changes to the scope of work during construction.
7-3.9 Scope of Work Contract Unit Prices.
Subsection 7-3.9 is hereby added as follows:
There will be no increase to the Original Scope of Work Contract Unit Prices presented in the Proposal Bid Schedule allowed throughout the duration of the Contract due to inflation and/or increase in materials costs.
7-4 PAYMENT FOR EXTRA WORK
7-4.1 General.
Subsection 7-4.1 is hereby amended by adding thereto the following:
Extra Work: Definition and Notice
When work is not covered by the Contract Unit Prices, Stipulated Unit Prices or is outside the scope of work on the Contract, such work shall be classified as Extra Work. Written notice of such Extra Work shall be provided by the Contractor to the Agency within three (3) working days of the discovery of such Extra Work. Such written notice shall describe the Extra Work, shall specify when the Contractor became aware of the Extra Work and shall describe why the work qualifies as Extra Work. Such written notice shall be accompanied by all then-available information and documents supporting the Contractor’s position that the work qualifies as Extra Work. As updated or additional information becomes available to the Contractor, it shall provide such information to the Agency. The Agency shall evaluate all information provided and shall notify the Contractor whether or not the work qualifies as Extra Work and whether any price adjustment is warranted. The Agency and Contractor shall endeavor to reach an agreement on whether Extra Work
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exists and what impact any work deemed Extra Work has on the Contract. 7-4.2 Basis of Establishing Costs.
Subsection 7-4.2.1 is hereby deleted in its entirety and replaced with the following:
7-4.2.1(a) Labor.
The Contractor will be paid the cost of labor for the workmen (including foremen when authorized by the Engineer), used in the actual and direct performance of the work.
No payment shall be made for any direct or indirect supervision by Contractor personnel. Direct and indirect supervision shall be considered as included in the overhead and mark up and no additional compensation will be made therefor. The cost of labor, whether the employer is the Contractor, subcontractor or other forces will be the sum of the following:
7-4.2.1(a).1 Actual Wages. The actual wages paid shall include any employer payments to or on behalf of the workmen for health and welfare, pension, vacation and similar purposes.
7-4.2.1(a).2 Labor Surcharge. To the actual wages, as defined in Section 7-4.2.1(a).1, will be added a labor surcharge set forth in the Department of Transportation publication entitled “Labor Surcharge and Equipment Rental Rates,” which is in effect on the date upon which the work is accomplished, and which is a part of the contract.
Said labor surcharge shall constitute full compensation for all payments imposed by State and Federal laws and for all other payments made to, or on behalf of, the workmen, other than actual wages as defined in Section 7-4.2.1(a).1 and subsistence and travel allowance as specified in Section 7-4.2.1(a).3. 7-4.2.1(a).3 Subsistence and Travel Allowance. The actual subsistence and travel allowance paid to such workmen.
7-4.2.3 Tools and Equipment Rental
The first sentence of Subsection 7-4.2.3 is hereby deleted and replaced with the following:
1. No payment will be made for the use of tools which have a replacement value of $1,000 or less.
7-4.3 Markup.
Subsection 7-4.3.1 is hereby deleted in its entirety and replaced with the following:
7-4.3.1 (a) Work by Contractor. The following percentage shall be added to the Contractor’s costs and shall constitute the markup for all supervision and management (direct or indirect); home office and field overhead and all profits, which shall be deemed to include all items of expense not specifically designated as cost or equipment rental in Sections 7-4.2.2, “Materials,” and 7-4.2.3, “Tools and Equipment
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Rental.”
Labor 20
Materials 15
Equipment Rental 15
Other Items and Expenditures 15
To the sum of the costs and markups provided for in this subsection, a maximum of one percent (1%) shall be added as compensation for bonding upon proof of actual payment to the surety(ies).
Subsection 7-4.3.2 is hereby deleted in its entirety and replaced with the following:
7-4.3.2 (b) Work by Subcontractor. When all or any part of the extra work is performed by a subcontractor, the markup established in Subsection 7-4.3.1 (a) shall be applied to the subcontractor’s actual cost of such work, to which a markup of 10 percent on the first $2,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $2,000 of the subcontracted portion of the extra work may be added by the Contractor.
7-5 PAYMENT FOR CHANGES REQUESTED BY THE CONTRACTOR
Subsection 7-5 is hereby deleted in its entirety and replaced thereto by the following:
Payment for extra work by cost plus a differential for labor, materials and equipment shall be considered payment under force account basis. The labor, materials and equipment provided shall be subject to the approval of the Engineer and compensation will be determined as provided herein.
Subsection 7-6 is hereby added to Section 7 as follows:
7-6 Final Pay Quantities. When a specific portion of the work is designated in the Bid Schedule by the letter (F) as final payment, payment will be at the amount stated in the item total listed in the Bid Schedule. For purposes of such specified portions of the work, the estimated quantities shall be deemed to be the final quantities for which payment for such specific portion of the work will be made unless the dimensions of said portions of the work shown on the Plans are revised by the Engineer. If such dimensions are revised and such revisions result in an increase or decrease in the quantities of such work, payment will be at the unit price for the estimated quantity of the revised area resulting from the changes in the dimensions. The estimated quantities for the specified portion of the work shall be considered as approximate only, and no guarantee is made that the quantities determined during or after performance of the specified portion of the work will equal the estimated quantities.
No allowance will be made in the event that there is any discrepancy between quantities determined during or after performance of the specified portion of the work and the estimated quantities.
Specs 25/26-01 SP-18
SECTION 8 - FACILITIES FOR AGENCY PERSONNEL
No facilities are required for Agency Personnel.
Specs 25/26-01 SP-19
SPECIAL PROVISIONS
PART 2
CONSTRUCTION MATERIALS
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
SECTION 203 - BITUMINOUS MATERIALS
203-11 ASPHALT-RUBBER HOT MIX (ARHM)
203-11.2 Materials.
Subsection 203-11.2 is deleted in its entirety and replaced with the following:
Contractor shall maintain a minimum quality control plans as follows:
a) Perform sieve analysis test Caltrans Test 202 on a sample taken immediately after 300 tons of production and every 500 tons thereafter. b) Perform binder content test Caltrans Test 382 on a sample taken immediately after 300 tons production and every 1,000 tons thereafter.
Tests shall be performed and completed without interruption directly after samples are procured at the production plant laboratory.
Contractor shall provide the correction factor for Caltrans Test 382 for ARHM material at least 5 working days prior to paving.
A copy of test results shall be provided to the Engineer immediately upon completion of each test or upon request thereafter if Engineer is not present at time of the test. Adjustments shall be made immediately if test results indicate a need for adjustment.
203-11.2.3 Crumb Rubber Modifier (CRM).
203-11.2.3.1 General
Subsection 203-11.2.3.1 is deleted in its entirety and replaced with the following:
The material shall consist of a combination of scrap tire CRM and high natural CRM meeting the requirements of this subsection. Scrap tire CRM shall consist of ground or granulated rubber derived from any combination of automobile tires, truck tires or tire buffings. Whole scrap tire rubber shall be derived from scrap tires generated entirely within the State of California, and the certification of compliance shall so certify.
The high natural rubber shall be a single source material and not a blend of more than one source.
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The high natural CRM and CRM rubber components shall not be premixed prior to mixing with paving asphalt.
The percentage of high natural CRM shall be equal to 1000 divided by the percentage of natural rubber in the high natural CRM (using whole number percentages), e.g., 1000/40% equals 25 percent. The remainder of CRM shall be scrap tires.
The binder material must contain a minimum of 300 pounds (equivalent to 15% by weight) of tire-derived crumb rubber per ton of rubberized binder.
203-11.3 Composition and Grading.
Subsection 203-11.3 is hereby amended by adding thereto the following:
Optimum binder content shall be based on Caltrans 367 procedure without modification using air voids of 4%. Once full compliance with specifications is established at 4% air voids, the binder content shall thereafter be increased to provide 3.5% voids to conform to the residential traffic in the project, all other factors being within specification.
Variations of percent air voids below the minimum specified will be cause to terminate paving operations until changes to conform to the specified percent air voids are demonstrated and approved by the Engineer.
The gradation ranges shown in Table 203-11.3 shall be considered the Contract Compliance Range. The Operating Range for the ½” sieve shall be 94% to 99%.
The Operating Range for all other sieves, except the 200 sieve, shall be 2 percentage points inside the Contract Compliance Range. If gradation test results do not meet the Operating Range requirements but meet the Contract Compliance Range, placement of ARHM may be continued for the remainder of the day.
However, another day's work shall not be started until tests, or other information, indicate to the satisfaction of the Engineer that the next material to be used in the work will comply with the requirements specified for Operating Range.
ARHM shall be Class GG-C or OG-C as specified in the contract drawings. 203-11.4 Mixing Asphalt and CRM
Subsection 203-11.4 The proportions of the materials, by total weight of asphaltrubber binder, shall be 80 percent combined paving asphalt and asphalt modifier, and 20 percent CRM, except that the percentage of CRM should be reduced by 20 percent of the difference between total rubber hydrocarbon percentage in the natural CRM and the value 50 percent, but no less than 18%. (For example, for total rubber hydrocarbon in the high natural CRM of 56%, reduce the total CRM by 20% of 56% minus 50%, which equals 1% reduction, and yields the formulation 19% CRM and 81% asphalt and modifier, in lieu of 20% and 80%. Lack of proper
Specs 25/26-01 SP-21
adjustment will cause excessively long reaction times.) Complete documentation shall be provided to the Engineer to approve the formulation.
The required mixing/reaction time is hereby modified to 75 minutes minimum. The minimum reaction period shall be the time from complete incorporation of materials into the mix to the time that the asphalt-rubber meets all specifications for reacted material. Reaction shall be considered complete only after the second of two viscosity readings taken 15 minutes apart is less than the first. The Engineer’s decision shall be final for determination of the minimum reaction period.
The maximum value for Hake Field Viscosity @191 degrees C (375 degrees Fahrenheit), (Centipoise) in Table 203-11.4 is hereby changed to 2600.
All material shall be tested for viscosity and verified as to completer reaction prior to transfer to any storage tank or use of the reaction tank for feet to the hot mix plant. Material reacted lower than specified temperature, but above 185 degrees C (365 F), or transferred to a storage tank prior to completion of reaction as specified, shall be reacted for total period of 3 hours prior to use.
Any such transfer shall be described in the comments column of the Asphalt Rubber Batch Log.
Each batch of binder shall be tested for viscosity after the minimum reaction time has passed and the following information shall be recorded:
1. Temperature of stored asphalt cement material at time of loading
2. Time at which the reaction tank is fully loaded
3. Tons of asphalt rubber added to the tank for the batch
4. Total asphalt rubber in the tank after loading
5. The beginning time of reaction (Fully loaded and above 375° F)
6. Binder temperature at time of sampling
7. Temperature of tested material
8. Viscosity reading
9. Time of viscosity test (All test results must be prior to use.) A copy of the Asphalt Rubber Batch Log shall be provided to the Engineer upon request. A copy of the batch log sheet and all circle charts for the day shall be emailed to the Engineer within 12 hours of ending production of ARHM for the day.
Construction shall be considered unauthorized until Contractor has emailed the log to the Engineer, as arranged at the preconstruction meeting, and has in their possession a email confirmation with a time and date conforming to specification.
Under any other circumstances, Engineer must be contacted for clearance to pave.
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203-11.4.1 Hand Held Viscometer Test
Stop stirring the binder. While the spindle is rotating, move the spindle in and out of the binder slowly three times at a location close to the edge of the container (do not disturb the central area).
Determine the viscosity of the binder at 190C +/- 3C (375F+-5F) as follows.
In one continuous operation, turn off the spindle rotation, remove the spindle vertically from the binder, and immediately insert the spindle back into the center of the binder. Wait 5 seconds to fill the spindle. While holding the viscometer level, turn the spindle on, watch the needle on the viscometer dial and record the maximum value obtained on the dial. 203-11.5 Equipment for production of Asphalt-Rubber.
Paragraph c) of Subsection 203-11.5 is deleted in its entirety and replaced with the following:
A) Reaction Tank. The asphalt-rubber material shall be held in a reaction tank separate from the storage tank feeding the ARHM plant, until the reaction is complete. The reaction tank shall have agitation sufficient to increase the viscosity of the mixture to a peak viscosity reading at least 20 percent higher than the viscosity reading of the material measured at a time that the material otherwise meets specifications for reacted material.
The time of reaction may be extended as needed to produce this result. It shall be the responsibility of the Contractor to demonstrate to the Engineer through viscosity readings at appropriate times that the equipment conforms to these requirements. If this cannot be demonstrated, the reaction time shall be 3 hours. Once established, the reaction time shall be the minimum time for reaction unless there are changes in materials or equipment, in which case a new reaction time shall be established per specifications. The Engineer’s decision shall be final.
B) Storage Tank. After a complete reaction is verified by viscosity readings acceptable to the Engineer, the material shall be held in a storage tank that is fully isolated from material that is not fully reacted. This tank shall be the only tank feeding the ARHM plant.
Section 214 – Traffic Striping, Curb and Pavement Markings, and Pavement Markers Section 214 is hereby deleted in its entirety and replaced with the following:
All equipment, materials, and components for signing and striping, and the installation thereof, shall conform to the 2018 Caltrans Standard Plans, and Standard Specifications, Section 81, “Miscellaneous Traffic Control Devices,” Section 82 “Signs and Markers”, and Section 84, "Markings", unless otherwise noted in these Special Provisions and on the Plans. These Plans and Specifications are hereinafter referred to as State Standard Plans and State Standard Specifications. Copies of these documents are available from Caltrans,
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District 7 office at 100 South Main Street, Los Angeles, California 90012 or from Caltrans, 6002 Folsom Boulevard, Sacramento, California 95819, (916) 445-3520.
All materials required for the completion of work as shown on the Plans shall be provided by the Contractor.
Specs 25/26-01 SP-24
SPECIAL PROVISIONS
PART 3
CONSTRUCTION METHODS
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
SECTION 300 - EARTHWORK
300-1 CLEARING AND GRUBBING
Subsection 300-1 is hereby deleted in its entirety and replaced with the following:
A. Clearing and grubbing shall conform to the Provisions of Section 300 and these Special Provisions. It shall include all excavation, grading, removal of tree, pruning of tree and landscaping; relocation and reinstallation of existing interfering irrigation system, hardscaping, and mailbox; replacement of landscaping to match existing; removal and disposal of interfering materials as shown on the Plans that are necessary to construct the proposed improvements for all components of work that are not specifically included under the other bid items. The Contractor shall bear all expenses involved in the disposal of the material. Burning shall not be permitted.
B. Concrete and AC paving removal and disposal shall conform to the Provisions of Section 300 and these Special Provisions. In cutting concrete the Contractor shall saw-cut at score lines or as directed by the Engineer. Materials removed shall be disposed of off-site at the Contractor’s expense.
C. Payment for clearing and grubbing, including saw cutting, removal, hauling away and disposal, backfilling, cleanup, payment of all fees, and doing all work involved in the removals to facilitate the construction, shall be considered as included in the various related bid items and no additional compensation will be made therefor.
300-2 UNCLASSIFIED EXCAVATION
300-2.1 General
Unclassified excavation shall consist of all excavation, including soil, rock, cobble, bituminous pavement, concrete pavement, curb, gutter, cross gutter, walk, and driveway.
300-2.1.1 Requirements. Subsection 300-2.1.1 is hereby added to Section 300 as follows:
(a) Bituminous Pavement. Bituminous pavement shall be removed to neatly sawed edges. Saw cuts shall be to a minimum depth of 3- inches. Where only the surface of existing bituminous pavement is
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to be removed, the method of removal shall be approved by the Engineer, and a minimum laying depth of 1 1/2-inch of new pavement material shall be provided at the join line. Where bituminous pavement adjoins a trench, the edges adjacent to the trench shall be saw cut to neat straight lines before resurfacing to ensure that all areas to be resurfaced are accessible to the rollers used to compact the subgrade or paving materials.
(b) Concrete Curb, Gutter, Cross Gutter, Walk, and Driveway. Concrete shall be removed to neatly sawed edges with saw cuts made to a minimum depth of 12-inches. Concrete sidewalk or driveway to be removed shall be neatly sawed in straight lines either parallel to the curb or at right angles to the alignment of the sidewalk. No section to be replaced shall be smaller than 30-inches in either length or width. If the saw cut in sidewalk, or driveway would fall within 30- inches of a construction joint, expansion joint, or edge, the concrete shall be removed to the joint or edge, except that where the saw cut would fall within 12-inches of a score mark, the saw cut shall be made in and along the score mark. Curb and gutter shall be sawed to a depth of 12-inches on a neat line at right angles to the curb face.
Unclassified excavation shall be considered as included in the various related bid items and no additional compensation will be made therefor. 300-4 UNCLASSIFIED FILL
300-4.1 General.
Subsection 300-4.1 is hereby amended by adding thereto the following:
Finish grades shall slope to drain without water pockets or irregularities and shall conform to the intent of all plans and sections, after thorough settlement, and compaction of the soil. Finished grades shall meet all existing or established controls of sidewalks, curbs, and walls and shall be of uniform slope and grade between points of fixed elevations or elevation controls from such point to established grades.
300-4.9 Measurement and Payment.
Subsection 300-4.9 is hereby deleted in its entirety and replaced with the following:
Full compensation for furnishing all labor, materials, tools, and equipment, and doing all the work involved in unclassified fill construction shall be considered as included in the other items of work. No separate payment shall be made therefor.
In addition, the unclassified fill shall include all costs for grading, shaping,
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compacting spreading, consolidating, placing selected site materials, furnishing, and other work that is required under this subsection.
SECTION 301 - SUBGRADE PREPARATION, TREATED MATERIALS, AND PLACEMENT OF BASE
MATERIALS
301-1 SUBGRADE PREPARATION
301-1.3 Relative Compaction.
The first paragraph of Subsection 301-1.3 is hereby deleted in its entirety and replaced with the following:
When pavement is to be placed directly on subgrade material or when base or subbase material, curb, gutter, sidewalk, or driveway are to be placed on the subgrade material, the top 6 inches of such subgrade material shall be compacted to a relative compaction of 95 percent.
Payment for subgrade preparation required for PCC curb, gutter, sidewalk, driveway, and other masonry retaining wall construction shall be considered included in those items of work, and no separate payment will be made therefor. 301-1.6 Adjustment of Manhole Frame and Cover Sets to Grade.
Subsections 301-1.6.1 and 301-1.6.2 are hereby added to Section 301-1 as follows:
301-1.6.1 Adjustment of Los Angeles County Flood Control District Manhole Frame and Cover Sets to Grade.
Adjustments to grade of Los Angeles County Flood Control District Manhole Frame and Cover sets do not require a District permit. However, the Contractor shall notify the Inspection Department at 626-458-3129, 24 hours in advance of any work in the area of the manhole.
Adjustment of water valve and gas valve slip can type frame and covers to grade shall be the responsibility of the Contractor. Utility companies will be responsible for checking and ensuring that such frame and covers do slip properly, such that the Contractor can slip them to grade at time of paving. The exact number of such frames and covers may vary from the number shown on the plan, but it is the responsibility of the Contractor to survey the project. Contractor shall notify the Engineer at the earliest possible time after discovery if a frame and cover does not slip.
303-5 CONCRETE CURBS, WALKS, GUTTERS, CROSS GUTTERS, AND DRIVEWAYS 303-5.1.1 General.
Subsection 303-5.1.1 is hereby amended by adding thereto the following:
Specs 25/26-01 SP-27
Concrete areas behind sidewalks, driveways and right-of-way limits shall be considered as walks.
Additional requirements. Contractor is advised that curb heights vary along Georgian road. The contractor shall construct each curb segment to the specified height as shown on the plans. Any discrepancies, conflicts, or field-identified transitions shall be brought to the engineer’s attention prior to construction.
Perform demolition of curb and gutter, attempting to salvage as many pavers as possible, and coordinating disposition with city staff. 303-5.9 Measurement and Payment.
Subsection 303-5.9 is hereby deleted in its entirety and replaced with the following:
Payment for removal and construction of curb and gutter, cross gutter, sidewalk, and driveway shall include forming and finishing and be made at the contract unit price as called out in the Bid Schedule.
SECTION 302 - ROADWAY SURFACING
302-1 Cold Milling of Existing Pavement
302-1.1 Additional Requirements. At Del Monte and Carmel, an existing AC flow line shall be preserved or reconstructed to match existing conditions. See detail on sheet 3 of set of plans for configuration and construction requirements. Coordinate with the city engineer prior to construction.
Section 314 - Traffic Striping, Curb and Pavement Markings, and Pavement Markers Section 314 is hereby deleted in its entirety and replaced with the following:
All equipment, materials, and components for signing and striping, and the installation thereof, shall conform to the 2018 Caltrans Standard Plans, and Standard Specifications, Section 81, “Miscellaneous Traffic Control Devices,” Section 82 “Signs and Markers”, and Section 84, "Markings", unless otherwise noted in these Special Provisions and on the Plans. These Plans and Specifications are hereinafter referred to as State Standard Plans and State Standard Specifications. Copies of these documents are available from Caltrans, District 7 office at 100 South Main Street, Los Angeles, California 90012 or from Caltrans, 6002 Folsom Boulevard, Sacramento, California 95819, (916) 445-3520.
All materials required for the completion of work as shown on the Plans shall be provided by the Contractor.
Specs 25/26-01 SP-28
SECTION 81 - MISCELLANEOUS TRAFFIC CONTROL DEVICES
81-3 PAVEMENT MARKERS
81-3.02 Materials.
81-3.02E Epoxy Adhesive. Adhesive for raised pavement markers shall be rapid set type epoxy.
Removal of pavement markers shall be per Section 81-8.03B, "Remove Pavement Markers," of the State Standard Specifications.
81-3.04 Payment. Payment for pavement markers shall be included in the lump-sum price bid for signing and striping, and no additional compensation will be allowed therefor.
SECTION 82 – SIGNS AND MARKERS
82-3 ROADSIDE SIGNS
82-3.03 Construction. Relocated signs shall be installed using existing posts at new locations and shall be set at a minimum 30-inch depth and at a minimum 12-inch square Portland Cement Concrete (PCC). The post depth of the concrete footing shall be sufficient to extend at least 6-inches below the bottom of the posts. ¼-inch expansion paper shall be placed between the sign foundation and sidewalk.
New signs shall be installed using metal posts set at a minimum of 30-inch depth in a minimum 12-inch square PCC, except as specified otherwise, the metal post shall be 2- inch square “Quick Punch” posts. The length of the metal post shall be sufficient to extend from the top of the sign to 30-inches below the top of the concrete footing and provide a 7-foot clearance between the finished grade and the bottom of the sign. The depth of the concrete footings shall be sufficient to extend at least 6-inches below the bottom of the posts. ¼-inch expansion paper shall be placed between the sign foundation and sidewalk.
Drill holes for bolts, threaded rods, or expansion anchorage devices drilled in existing concrete by a method that will not shatter the concrete adjacent to the holes.
Repair any spalling or chipping of concrete structures at contractor’s expense.
Marker and delineators shall conform to the provision in Section 81, "Miscellaneous Traffic Control Devices."
82-3.04 Payment. Payment for signing shall be included in the lump sum price bid for signing and striping, and no additional compensation will be allowed therefor.
Specs 25/26-01 SP-29
SECTION 84 - TRAFFIC STRIPES AND PAVEMENT MARKINGS
84-1 GENERAL
84-1.01 Description. Traffic stripes, pavement markings, painting shall be thermo plastic unless otherwise shown on the Plans. The limits of the striping shall extend a minimum of 100 feet beyond the project limits in all directions and shall include the painting/installation of pavement marking, raised pavement marker, house address number on the curb face or pavement. 84-2 TRAFFIC STRIPES AND PAVEMENT MARKINGS
84-2.02 Materials.
84-2.02B Thermoplastic. Traffic striping shall be thermoplastic including crosswalks, arrows and other pavement legends.
84-2.02C Paint. Curb markings shall be paint. Paint shall be ready-mixed rapid dry type. Ready-mixed paints shall be suitable for use on either asphalt concrete or Portland cement concrete.
84-2.02D Glass Beads. The glass beads used in both layers must be surface treated for use with thermoplastic under the bead manufacturer's instructions.
84-2.03 Construction.
84-2.03A General. The Contractor shall furnish the necessary control points for all striping and markings and shall be responsible for the completeness and accuracy thereof to the satisfaction of the Engineer.
The Contractor shall establish all traffic striping between these points by stringline or other method to provide striping that will vary less than ½- inch in 50-feet from the specified alignment.
When no previously applied figures, markings, or traffic striping are available to serve as a guide, suitable layouts shall be spotted in advance of the permanent paint application. Traffic lines may be spotted by using a rope as a guide for marking spots every 5-feet, by using a marking wheel mounted on a vehicle, or by any other means satisfactory to the Engineer.
The Contractor shall mark or otherwise delineate the traffic lanes in the new roadway or portion of roadway, or detour before opening it to traffic.
The Contractor shall provide an experienced technician to supervise the location, alignment, layout, dimensions, and application of the paint.
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Spotting shall be completed prior to the removal of any existing stripes. Existing stripes and markings shall be removed prior to painting new stripes and markings, but in no case shall any section of street be left without the proper striping for more than 24 hours, or over weekends or holidays.
The installation of traffic stripes includes placement of raised pavement markers when called for on the plans.
Adhesive for raised pavement markers shall be per Section 81, “Pavement Markers.”
Existing traffic stripes (including raised pavement markers), pavement legends, and markings that do not conform to the plans shall be removed by wet sandblasting per Section 81-8.03B, “Remove Pavement Markers,” and Section 84-9.03B, "Remove Traffic Stripes and Pavement Markings" of the State Standard Specifications.
84-2.04 Payment. Payment for striping details, pavement markings, and curb markings shall be included in the lump sum price bid for signing and striping, and no additional compensation will be allowed.
CURB ADDRESS PAINTING
1. All of the existing street addresses on the pavement, curb, or curb and gutter within the project limits shall be repainted.
2. Materials Used:
a) Ennis Lead-Free Waterborne Traffic Paint (985601-2600A9) b) Ace Premium Black Enamel Spray Paint (17004)
c) Moisture-Proof Glass Beads (Reflective Material)
3. All curbs are prepared before painting new address by scraping old paint and removing loose fragments. Grass and weeds are cut away from an address when needed.
4. The white square background is painted. Two coats of white paint are applied with a roller. The glass beads are then sprinkled over the surface of the white paint while the paint is wet. The 4” black numbers are then sprayed onto the white reflective square.
Any paint splashes are cleaned away from the gutter after the address has been painted.
Specs 25/26-01 SP-31
SPECIAL PROVISIONS
PART 4
EXISTING IMPROVEMNTS
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
PART 4 – EXISTING IMPROVEMENTS
400 PROTECTION AND RESTORATION
400-1 General
The second paragraph of Subsection 400-1 is hereby deleted and replaced with the following:
The Contractor shall relocate, repair, replace, or re-establish all existing improvements within the project limits which are not designated for removal (e.g., curbs, sidewalks, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements, structures, etc.) which are damaged or removed as a result of his operations or as required by the Plans and Specifications.
Where existing traffic striping, pavement markings, and curb markings are damaged or their reflectivity reduced by the Contractor’s operations, such striping or markings shall also be considered as existing improvements and the Contractor shall repaint or replace such improvements. Relocations, repairs, replacements, or re-establishments shall be at least equal to the existing improvements and shall match such improvements in finish and dimensions unless otherwise specified.
The following paragraph is hereby added at the end of Subsection 400-1:
All costs to the Contractor for protecting, removing, restoring, relocating, repairing, replacing, or re-establishing existing improvements including trees, plants, sprinkler system, and fire protection shall be considered as included in the various bid items and no additional compensation will be made therefor.
Subsection 400-4 is hereby added to as follows:
FIRE PROTECTION. In the event that access will be blocked completely during construction and that the staging of a fire engine, as determined by the Engineer, is necessary to maintain fire protection, the Contractor shall provide 72 hour advance written notice for coordination with the Fire Department. The Contractor shall allow a one-hour window for the arrival of the fire engine.
If there is a delay in the arrival of the fire engine, the Contractor will be granted an extension of time, but no additional compensation will be made therefor. At the end of each day, the Contractor shall provide written notice of whether the fire engine will be required for the next day.
The Contractor shall provide one person solely dedicated to guarding the fire engine for the duration of the construction. The cost of providing this service shall be considered as included in the various bid items and no additional compensation will be made therefor.
PROTECTION OF EXISTING TREES (PUBLIC AND PRIVATE). The Contractor shall be responsible
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for the construction work within the confines of the existing trees and shall provide all measures necessary to protect the trees. Subject to the approval of the City, the Contractor may perform limited trimming/pruning/raising of trees in accordance with ANSI standards and/or industry practices and without any impacts to the trees. The raising or trimming of any tree shall be limited to a maximum height of ten (10) feet or less. If after the trimming, trees are still impacting Contractor’s work, Contractor must still accomplish the work and no additional compensation shall be paid. The Contractor shall notify the City five (5) working days in advance for any tree work.
All tree work must be performed by a licensed tree contractor approved by the Engineer.
Tree roots within the construction area shall be treated as if they were underground utilities and the Contractor shall be responsible for potholing and exposing the roots prior to start any excavation activities. If tree roots are exposed during any excavation activities in the construction area, the Contractor shall not cut any roots 3 inches in diameter or larger and shall notify the City five (5) working days in advance for the City’s arborist to inspect the exposed roots and recommend to the Engineer which roots should be removed and which should be protected.
Additional potholing may be required if requested by the City’s Arborist. The Contractor shall then provide the methods of excavation to the Engineer, as recommended by the City’s Arborist, for review and approval, five (5) working days prior to resume any excavation activities. The Contractor shall use means approved by the City Arborist to expose and prevent damage to the roots that are to remain. All tree trimming and root pruning shall be performed under the observation of the City’s Arborist.
Any trees that are to be protected shall have the following treatment:
No stockpiling of soils or construction materials within their drip line. No fill to be placed within their drip line, except as approved by the Engineer in writing.
Maintain the existing grade at the crown
Maintain positive drainage away from trees, do not allow water to accumulate or stand within the drip line.
Do not use complete fertilizers on existing vegetation unless soils test indicated specific nutrient deficiencies
All work necessary to protect the existing trees shall be considered as included in the various bid items and no additional compensation will be made therefor.
FOR TREE DAMAGES CAUSED BY THE CONTRACTOR’S OPERATIONS, THE CONTRACTOR SHALL PAY TO THE CITY, OR HAVE WITHELD FROM MONIES DUE HIM: (I) THE EQUIVALENT VALUE OF THE EXISTING TREE, AS DETERMINED BY THE CITY’S ARBORIST AND (II) ALL COSTS TO REMOVE AND REPLACE THE TREE. THE AMOUNT NOT TO EXCEED $1,500.
Should there be other provisions in the contract documents regarding the protection of trees that conflict with these provisions, then the most restrictive of the provisions shall apply.
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SECTION 402 – UTILITIES
402-1 LOCATION. Subsection 402-1 is hereby deleted in its entirety and replaced with the following:
The Contractor shall comply with the provisions of Section 4216 of the California Government Code, which requires the Contractor to contact Underground Service Alert of Southern California (USA) at 811 at least 2 working days but not more than 14 calendar days prior to performing any excavation or drilling. Caltrans is not a member of this regional notification center. The Contractor shall contact Caltrans for the location of Caltrans' substructures when working in or near Caltrans' right-of-way.
If practical, the Contractor shall delineate with white paint or other suitable markings any area to be excavated. If the Contractor determines that this is not practical because the markings may confuse or mislead motorists or for other reasons, it shall contact USA to advise the utility owners that the area to be excavated will be identified in another manner sufficient to enable the utility owner to determine the area of the excavation.
Where underground distribution conduits for water, gas, sewer, electric power, telephone, cable television, or other utilities are present, the Contractor, for the purpose of preparing a bid, shall assume that every property parcel will be served by a service connection for each type of utility.
The Agency may arrange for and conduct a preconstruction meeting between the Contractor, the Engineer, and the utility companies to discuss scheduling, coordination of any required utility relocations, and the protection of existing utilities. The Contractor shall attend any preconstruction meeting scheduled by the Agency and shall cooperate with all utility owners performing utility relocation or installation work on the Work site.
Where water lines exist, at each angle point, cross connection and "T" connection, the Contractor, for bidding purposes, shall assume the existence of a concrete thrust block located such as to resolve thrust loads. Any and all costs resulting from the existence of a thrust block, including costs for its removal and restoration, if required, shall be deemed as being included in the prices bid for the various items of work.
The Contractor shall determine the location and depth of all utilities, including service connections, which have been marked by the respective utility owner and which may affect or be affected by its operations prior to the start of any mainline or lateral trench construction. Any utility found to be mis-marked (not within 2') as indicated must be located by the utility owner.
The Engineer may, at his discretion, require one or more exploratory excavations to be dug prior to any trenching to be performed, or in advance of other construction operations to confirm the location of utilities. Exploratory excavations ordered by the Engineer shall be paid for at the unit bid price for additional pothole, including backfilling and restoration of pavement or concrete.
The commencement of exploratory excavations for storm drain and sewer construction shall be in accordance with Section 6-1, as amended.
The Contractor shall determine the location of all subsurface installations, except for nonpressurized sewer lines and storm drains by excavating with hand tools within the approximate area of subsurface installations as determined by the field markings provided by the utility owners before using any power-operated or power-driven excavation or boring equipment within the
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approximate location of the subsurface installation. However, power-operated or power-driven excavating or boring equipment may be used for the removal of any existing pavement if there are no subsurface installations contained in the pavement. If mutually agreed to by the utility owner and the Contractor, the Contractor may utilize power-operated or power-driven excavating or boring equipment within the approximate location of a subsurface installation and to any depth.
After the utility has been located, its position shall be recorded by the Contractor. The hole shall then be backfilled and any pavement or concrete removed shall be restored in accordance with the general specifications and to the satisfaction of the Engineer. The Contractor shall submit copies of the recorded utility information to the Engineer.
If no pay item is specifically provided in the Contract of bid items for utility location work, full compensation for such work shall be considered as included in the prices bid for other items of work.
402-4 RELOCATION
The second sentence of the last paragraph of Subsection 402-4 is hereby deleted and replaced with the following:
When not otherwise required by the Plans and Specifications and when directed by the Engineer, the Contractor shall arrange for the relocation of service connections, as necessary, between the meter and property line, or between the meter and limits of construction. 402-5 DELAYS DUE TO UTILITY CONFLICTS
The second paragraph of Subsection 402-5 is hereby deleted and replaced with the following:
The Contractor will not be entitled to damages or additional payment for delays attributable to utility relocations or alterations if correctly located, noted, and completed in accordance with Subsection 402-1. The Contractor shall ascertain further detailed information to coordinate his work to this effect.
All notification of utility companies shall be by the Contractor at least 24 hours in advance of the needed work, with a copy to the Engineer. Any costs for delay of the Contractor of utility companies in this regard shall be assigned to the Contractor, if these costs are a result of the Contractor’s request being untimely in any respect, except for the utility company not responding at their agreed time.
SECTION 403 – MANHOLE ADJUSTMENT AND RECONSTRUCTION
403-3 MANHOLES IN ASPHALT CONCRETE PAVEMENT [Add the following provisions] 403-3.1 SCHEDULE AND TOLERANCES OF MANHOLE ADJUSTMENT
Sewer and storm drain manhole frames and covers shall be protected in place by the Contractor for the entire duration of the project, unless otherwise specified per plan. If manholes need to be adjusted, the Contractor shall raise the tops of all frames and covers to range from flush to 1/4" above the finished grade of the immediately adjacent pavement. Any manholes which have been adjusted to grade by Contractor shall be cleaned of any loose dirt, material or debris created in the process.
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SECTION 404 – COLD MILLING
404-1 GENERAL [Add the following]:
Areas that are cold milled shall be paved back on that same day unless otherwise approved by the city engineer.
The Contractor shall remove existing overlay materials from gutters adjacent to any area specified to be cold milled, as directed by the Engineer. All terminations, or edges, of cold milling shall be vertical.
Temporary “permanent asphalt” pavement shall be placed in header cuts at join lines at adjoining streets to provide smooth ramps for vehicular traffic. The temporary ramps shall be placed after cold milling but prior to reopening the milled section of the road to traffic. The temporary A.C. ramps shall be maintained in good condition by the contractor until the road is overlaid. The ramps shall be removed at no cost to the city.
The contractor shall cooperate with the various parties involved in the delivery of mail and the collection of trash and garbage to maintain existing schedules for these services.
Cold milling and pavement rehabilitation operations shall be conducted by the contractor in a manner to provide a reasonably satisfactory surface for traffic. At no time will vehicular traffic be exposed to longitudinal ground edges.
When entering or leaving roadways carrying public traffic, the Contractor’s equipment, whether empty or loaded, shall in all cases yield to public traffic.
The Contractor shall notify all affected property owners of the proposed schedule a minimum of forty-eight (48) hours, but not more than seventy-two (72) hours, in advance of any limitation or closure of access to their property. Form of said notice shall be as approved by the Engineer and shall contain the date and time of the closure. In the event of delay, whether beyond the control of the Contractor or not, the Contractor shall notify all affected property owners as to the extent of the delay and his revised schedule. In the event of delay over seventy-two (72) hours, the Contractor shall re-notify the property owners as described above. 404-2 MILLING MACHINES
404-2.1 General [Add the following]:
The Contractor shall provide smaller machines if required to cold mill areas that are inaccessible to larger machines.
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SPECIAL PROVISIONS
PART 5
PIPELINE SYSTEM REHABILITATION
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
NOT USED
Specs 25/26-01 SP-37
SPECIAL PROVISIONS
PART 6
TEMPORARY TRAFFIC CONTROL
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
PART 6 – TEMPORARY TRAFFIC CONTROL
600-1 General
600-1 General, is amended by adding thereto the following:
The Contractor shall notify the occupants of all affected properties at least 48 hours prior to any temporary obstruction of access.
Street closures will not be allowed, except as specifically permitted by the Engineer. Any proposed local street and pedestrian closures must be submitted to the City for approval. The Contractor shall place message signs 7 days before the closure date and notify the residents and businesses, in coordination with the City, 72 hours before any closure.
The Contractor shall prepare any traffic control or detour plans that may be required as directed by the Engineer.
Lane transitions shall conform to the Caltrans Traffic Manual, Section 5-08.4, “Transition Area.” Temporary traffic channelization shall be accomplished with barricades or delineators. Temporary striping will not be allowed unless specifically permitted by the Engineer. The Contractor shall prepare any plans that may be required for temporary striping to the satisfaction of the Engineer.
In no event will temporary striping be allowed on finished pavement surfaces which are to remain.
The Contractor shall schedule an employee to police the temporary delineators and barricades within the travel way during weekday, non-working hours and over Saturdays, Sundays, and holidays. Any corrective work required to be done by AGENCY forces shall be back charged to the Contractor based on the actual costs, plus any AGENCY overhead and withheld from the final payment.
Unless otherwise specified, all costs associated with the requirements of this Section shall be considered as included in the bid item TRAFFIC CONTROL SYSTEM and no additional costs will be made therefor.
The Contractor’s attention is directed to Appendix “E” –TRAFFIC CONTROL REQUIREMENTS WITHIN CITY R/W.
600-2 Vehicular Access, is amended by adding thereto the following:
Vehicular access to property line shall be maintained, except as required for construction for a reasonable period of time. No overnight closure of any driveway will be allowed, except as
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permitted by the Engineer.
At least one 12-foot wide traffic lane shall be provided for each direction of travel on all streets at all times, except as permitted by the Engineer. The traffic lanes shall be maintained on pavement, and shall remain unobstructed.
Clearances from traffic lanes shall be 5 feet to the edge of any excavation and 2 feet to the face of any curb, pole, barricade, delineator, or other vertical obstruction.
The Contractor’s attention is directed to Appendix “E” –TRAFFIC CONTROL REQUIREMENTS WITHIN CITY R/W.
Specs 25/26-01 SP-39
SPECIAL PROVISIONS
PART 7
STREET LIGHTING AND TRAFFIC SIGNAL SYSTEMS
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
NOT USED
Specs 25/26-01 SP-40
SPECIAL PROVISIONS
PART 8
LANDSCAPING AND IRRIGATION
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
NOT USED
Specs 25/26-01 PP-1
PROJECT PROVISIONS
2026 CITYWIDE STREET RESURFACING PROGRAM
CONTRACT 25/26-01
These Project Provisions are supplementary and in addition to the City Special Provisions. Only those sections requiring elaborations, amendments, specifying of options, or additions are called out for project Provisions that are specific to this project.
SECTION 7 – MEASUREMENT AND PAYMENT
Compensation shall be made in accordance with Section 7 of the Special Provisions. The following are added for further clarification.
BID ITEM NO. 1 – PROVIDE SURVEY CONTROL, CONSTRUCTION STAKING (2-MAN SURVEY CREW MINIMUM).
The work shall include the review and verification of plan limits and grades in the field and with the Engineer; pre-survey of existing curb and gutter to establish design grades for reconstruction to the satisfaction of the Engineer, setting reference stations, hubs, and stakes throughout the project limits; provision of cut sheets to the Engineer and Contractor; reduction of data and all office calculations and support, and all other work necessary to provide complete construction surveying for throughout the project.
The contract price per LUMP SUM for PROVIDE SURVEY CONTROL, CONSTRUCTION STAKING (2-MAN SURVEY PARTY MINIMUM) shall include all labor, materials, equipment, and tools necessary staking for construction of improvements. The time spent out in the field shall be used as the unit of measure to determine the unit price and no additional payment shall be made for any office work or other necessary support work.
BID ITEM NO. 2– RE-ESTABLISH CENTERLINE TIES, MONUMENTS AND BENCH MARK (2-MAN SURVEY CREW MINIMUM).
The work shall include the review and verification of plan limits and centerline ties and monuments in the field and with the Engineer; pre-survey of existing monuments and corner ties and obtain record survey information from the County Surveyor for missing survey points and provide cut sheets to the City Engineer for approval.
The contract price per each monument for Re-establish of centerline ties , monuments and bench mark (2-MAN SURVEY PARTY MINIMUM) shall include all labor, materials, equipment, and tools necessary to obtain record survey information from the County Surveyor, set/reset all centerline ties, monuments, and benchmarks; provide survey information.
The contract price per EACH for RE-ESTABLISH CENTERLINE TIES, MONUMENTS AND BENCH MARK shall include all labor, materials, equipment, and tools necessary to perform the work, complete in place, and no additional compensation will be made, therefor.
BID ITEM NO. 3 – FURNISH, INSTALL, AND MAINTAIN ALL TRAFFIC CONTROL, DETOUR SIGN,
STRIPING, FENCING AND SAFETY MEASURES TO PERFORM WORK, INCLUDING PREPARATION OF TRAFFIC CONTROL PLAN.
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The work shall conform to the provisions of Section 7-10 of the Standard Specifications, Special Provisions and Appendix “E” of the Project, the applicable provisions of the latest California Manual on Uniform Traffic Control Devices (MUTCD).
The contract price per LUMP SUM for FURNISH, INSTALL, AND MAINTAIN ALL TRAFFIC
CONTROL, DETOUR SIGN, STRIPING, FENCING AND SAFETY MEASURES TO PERFORM WORK, INCLUDING PREPARATION TRAFFIC CONTROL PLAN. shall include all labor, materials, equipment, and tools necessary to provide all traffic control to ensure public and construction safety throughout the duration of the project. No payment will be made for any week where there is no construction activity performed by the Contractor even though the Contractor is still required to maintain traffic control.
BID ITEM NO. 4 – COLD MILL ± 6' HEADER CUT ± 1 1/2" TO ± 1/2" BID ITEM NO. 5 – COLD MILL ± 6' HEADER CUT ± 2" TO ± 1/2" BID ITEM NO. 6 – COLD MILL EXISTING PAVEMENT ± 1/2" DEEP Cold milling shall conform to the provisions of Section 404 of the Standard Specifications and the Special Provisions for this project. The work shall be performed per the details and at the locations shown on the Plans.
The contract price per SQUARE YARD for COLD MILL EXISTING AC PAVEMENT shall include all labor, materials, equipment, and tools necessary to perform the work, complete in place, and no additional compensation will be made, therefor.
BID ITEM NO. 7 – CONSTRUCT 1 1/2" ARHM-GG-1/2" (PG 64-16) BID ITEM NO. 8 – CONSTRUCT 2" ARHM-GG-1/2" (PG 64-16)
Asphalt rubber hot mix (ARHM) pavement shall conform to the provisions of Sections 203 and 302 of the Standard Specifications and the Special Provisions for this project. The work shall be constructed to the limits specified in the Plans.
The contract price per ton for CONSTRUCT ASPHALT RUBBER HOT MIX (ARHM-CG-1/2”) PAVEMENT (PG 64-16) shall include all labor, materials, equipment, and tools necessary to perform the work including tack coat, complete in place, and no additional compensation will be made therefor.
The contract price per TON for CONSTRUCT ASPHALT RUBBER HOT MIX PAVEMENT shall include all labor, materials, equipment, and tools necessary to perform the work including tack coat, complete in place, and no additional compensation will be made therefor.
BID ITEM NO. 9 – REMOVE EXISTING ASPHALT CONCRETE, DIRT AND CONSTRUCT 6" THICK CONCRETE PAVEMENT ON COMPACTED NATIVE (95%)
The limits and locations of the asphalt concrete pavement to be constructed shall be determined before (per plan) and after the completion of each phase of the cold milling process. The Contractor and Engineer shall inspect and assess the pavement condition and mark out any pavement areas that are to be reconstructed. The pavement areas shall then be reconstructed prior to re-opening of the impacted area to traffic and moving onto the next phase of construction.
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Asphalt concrete shall consist of 2” Asphalt Concrete C2-PG 64-16 OVER 4” B2-PG 64-10 in class and grade and shall conform to the provisions of Sections 203 and 302 of the Standard Specifications and the Special Provisions for this project.
The contract price per SQUARE FOOT for REMOVE AND RECONSTRUCT AC PAVEMENT shall include all labor, materials, equipment, and tools necessary to perform the work, complete in place, and no additional compensation will be made therefor.
BID ITEM NO. 10 – REMOVE AND CONSTRUCT TYPE A2-6 PCC CURB AND GUTTER PER SPPWC STANDARD PLAN 120-3 INCLUDING 12” WIDE SLOT WITH TWO SACK CEMENT SLURRY.
The work performed under these items shall consist of the construction of the items identified per the referenced Agency standard and shall include all labor, materials, and equipment required to complete all concrete paving work shown on the plans and designated in these specifications.
Work shall conform to Section 303-5 “Concrete Curb, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps and Driveways” of the Standard Specifications and these Special Provision, and as directed by the Engineer. Unless otherwise indicated on the plans, Concrete shall be type V, Class 520-C-2500, as specified in Section 201-1 Portland Cement Concrete of the Standard Specifications.
The contract unit price paid per LINEAR FOOT for REMOVE AND CONSTRUCT TYPE A1-6 PCC CURB AND GUTTER INCLUDING 12’ WIDE SLOT WITH 2-ZACK CEMENT SLURRY shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals and for doing all the work involved in constructing the above described “work” complete in place, corrective work as determined by the Engineer as specified in these specifications.
Note: Contractor is advised that curb heights vary along Georgian Road. The contractor shall construct each curb segment to the specified height as shown on the plans. Any discrepancies, conflicts, or field-identified transitions shall be brought to the Engineer’s attention prior to construction.
BID ITEM NO. 11 – FURNISH AND INSTALL 3” OR 4” Ø CURB DRAIN PER SPPWC STANDARD PLAN 150-3 AND CONNECT TO EXISTING SITE DRAINPIPE.
Remove the existing curb drain to the back of sidewalk or right-of-way and construct a 3-inch or 4-inch diameter PVC pipe with a sleeve through the curb. Construction of the curb drain shall conform to Section 207-17 “PVC Gravity Pipe” of the Standard Specifications for Public Works Construction (Greenbook). PVC pipe materials shall conform to Section 207-17. Work shall be performed at the locations shown on the Plans and/or at existing locations.
Existing curb shall be preserved and restored to match existing conditions. Connect to the existing pipe behind the curb. Repair any affected landscaping or hardscaping. Provide curb reinforcement as required per SPPWC Standard Plan 150-4, Sheet 1.
The contract price per LINEAR FOOT for FURNISH AND INSTALL 3” OR 4” Ø CURB DRAIN PER SPPWC STANDARD PLAN 150-3 AND CONNECT TO EXISTING SITE DRAIN PIPE shall include all labor, materials, equipment, and tools necessary to perform the work, complete in place, and no additional compensation will be made therefor.
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BID ITEM NO. 12 – ADJUST MANHOLE FRAME AND COVER TO GRADE Adjustment of manhole frame and cover to grade shall conform to the provisions of Section 301-
1.6 of the Standard Specifications and the Special Provisions of this project. The work shall be performed at the locations shown on the Plans.
The contract price per each for ADJUST MANHOLE FRAME AND COVER TO GRADE shall include all labor, materials, equipment, and tools necessary to perform the work, complete in place, and no additional compensation will be made therefor.
BID ITEM NO. 13 – ADJUST UTILITY VALVE FRAME, COVER AND SLEEVE TO GRADE
INCLUDING MONUMENT CAN
Adjustment of utility valve frame, cover and sleeve to grade shall conform to the provisions of Section 301-1.6 of the Standard Specifications and the Special Provisions of this project. The work shall be performed at the locations shown on the Plans. It shall be the Contractor’s responsibility to contact the affected water company (ies) to find out if they will furnish the valve frame, cover and sleeve; otherwise, the Contractor will be solely responsible for procuring the valve frame, cover and sleeve.
The contract price per each for ADJUST UTILITY VALVE FRAME, COVER AND SLEEVE TO GRADE INCLUDING MONUMENT CAN shall include all labor, materials, equipment, and tools necessary to perform the work including valve frame, cover and sleeve, complete in place, and no additional compensation will be made therefor.
BID ITEM NO. 14 – REMOVE EXISTING CONCRETE DRIVEWAY AND CONSTRUCT DRIVEWAY APPROACH PER SPPWC STANDARD PLAN 110-2, TYPE B MODIFIED AND PER DETAIL B ON SHEET 3
Removal of existing concrete driveway and construction of the driveway approach shall conform to the applicable provisions of Section 300, Section 302-5 and Section 303-5 of the Standard Specifications for Public Works Construction (Greenbook) and The work shall be performed at the locations shown on the Plans and in conformance with SPPWC Standard Plan 110-2, and Detail B on Sheet 3.
The work shall include removal and disposal of existing concrete driveway; forming and placing Portland cement concrete; and all necessary earthwork including excavation, backfill, compaction, furnishing of borrow material, and export and disposal of surplus material.
Also included in this item are temporary relocation, protection, alteration, and repair of private improvements including, but not limited to, mailboxes, fences, landscaping, irrigation systems, decorative hardscape, block walls, and mower strips, as necessary to complete the work.
Adjustment to grade of existing appurtenances, including pull boxes, water meter boxes, valve covers, and similar structures, shall be included in this item.
The contract price per SQUARE FEET for REMOVE EXISTING CONCRETE DRIVEWAY AND CONSTRUCT DRIVEWAY APPROACH shall include all labor, materials, equipment, and tools necessary to complete the work in place, and no additional compensation will be made therefor.
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BID ITEM NO. 15 – CONSTRUCT SPEED HUMP PER DETAIL E ON SHEET 3 Construction of speed bumps shall conform to the applicable provisions of Section 400 of the Standard Specifications for Public Works Construction (Greenbook), and as directed by the City Engineer during construction. The work shall be performed at the locations shown on the Plans and in conformance with the project standard details.
Speed bumps shall be constructed of asphalt concrete to the dimensions, shape, and profile indicated on the Plans. The surface shall be smooth and uniform, and finished to match the adjacent pavement. Pavement markings and striping shall conform to the applicable provisions of Section 600.
The contract price per EACH for CONSTRUCT SPEED BUMP shall include all labor, materials, equipment, and tools necessary to perform the work, including but not limited to surface preparation, placement, compaction, finishing, pavement markings, and all incidental work required to complete the installation in place. No additional compensation will be made therefor.
BID ITEM NO. 16 - REMOVE THE EXISTING ADA RAMP AND CONSTRUCT A CURB RAMP PER SPPWC STANDARD PLAN 111-5 CASE B, TYPE 1, INCLUDING CAST-IN-PLACE DETECTABLE
WARNING SURFACE, CURB AND GUTTER, RETAINING CURB, RAMP, SIDEWALK, AND TRANSITION SIDEWALK PANELS AS REQUIRED FOR ADA COMPLIANCE. INCLUDES
SAWCUTTING, FULL DEPTH REMOVAL OF AC AND BASE MATERIAL (SLOT PAVEMENT),
CONSTRUCTION OF AC PAVEMENT, ADJUSTMENT OF PULL BOXES TO GRADE, AND PROTECTION OF EXISTING FIRE HYDRANT AND TRAFFIC POLES IN PLACE.
Remove interfering portions of existing material; backfill, grade, and compact to the design elevations. Provide imported fill or base material as necessary to achieve the required subgrade and finished grade.
Construction of curb ramps shall conform to the provisions of Section 303-5 of the Standard Specifications for Public Works Construction (Greenbook). Concrete shall be Class 520-C-2500.
Curb ramps shall be constructed at the locations shown on the Plans.
The cost for curb ramp construction shall include cast-in-place detectable warning surfaces and construction of curb and gutter, retaining curb, ramp, sidewalk, and transition sidewalk panels as required for ADA compliance. This work shall include sawcutting, full-depth removal of AC and base material (slot pavement), and construction of AC pavement, adjustment of pull boxes to grade, protection of fire hydrant and traffic poles.
Truncated domes shall be as manufactured by ADA Solutions or ARMOR TILE or approved equal.
Color shall be Colonial Red or as directed by the Engineer.
The 2-foot-wide asphalt concrete slot paving along newly constructed or reconstructed curb access return ramps shall not be measured or paid for separately and shall be included in the contract unit price per each curb access return ramp.
The contract price per EACH for REMOVE EXISTING IMPROVEMENTS AND CONSTRUCT PCC CURB RAMP shall include full compensation for all labor, materials, equipment, and tools necessary to complete the work in place, and no additional compensation will be made therefor.
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BID ITEM NO. 17– INSTALL ADA HANDRAIL AND GAURDRAIL PER SPPWC STANDARD PLAN 606-5, TYPE A.
Work under this item shall include furnishing and installing ADA-compliant handrails in accordance with Standard Plan SPPWC 606-5, the latest edition of the Standard Specifications for Public Works Construction (Greenbook), the Americans with Disabilities Act (ADA), and the California Building Code (CBC), at locations shown on the Plans or as directed by the Engineer.
The work shall include, but not be limited to, handrail assemblies, posts, fittings, anchors, base plates, concrete footings, embedment, welding, coatings, touch-up, excavation, backfill, compaction, surface restoration, and all appurtenant materials and work necessary for a complete installation.
Handrails shall be installed plumb, aligned, and securely anchored to meet all applicable ADA accessibility and structural requirements. All materials, fabrication, and installation shall conform to the applicable provisions of the Plans, Standard Specifications, manufacturer recommendations, and these Special Provisions.
Payment for ADA handrail installation shall be made at the contract unit price per LINEAR FOOT, which price shall include full compensation for furnishing all labor, materials, tools, equipment, excavation, concrete footings, anchors, fabrication, installation, coatings, backfill, compaction, surface restoration, and all incidentals necessary to complete the work in accordance with the Plans and Specifications.
BID ITEM NO. 18 – REMOVE AND INSTALL TYPE D LOOP DETECTORS PER PLAN.
BID ITEM NO. 19 – REMOVE AND INSTALL TYPE E LOOP DETECTORS PER PLAN.
Work under this item shall include the installation of traffic signal loop detectors, including sawcutting, conductor installation and splicing, loop sealant application, and any other work as shown on the Contract Plans.
Replacement shall be performed in accordance with the provisions of Caltrans Standard Specifications Sections 86 and 87, the State Standard Plans, and Revised Standard Plans ES-5A and ES-5B.
The contract price per EACH for REMOVAL AND INSTALLATION OF LOOP DETECTORS shall include all labor, materials, equipment, and tools necessary to perform the work, including but not limited to surface preparation, placement, compaction, finishing, pavement markings, and all incidental work required to complete the installation in place. No additional compensation will be made therefor.
BID ITEM NO. 20 – FURNISH, INSTALL, AND/OR PAINT THERMO PLASTIC/TRAFFIC STRIPING,
MARKING AND RAISED PAVEMENT MARKER INCLUDING REMOVE AND REPLACE TRAFFIC SIGNS (REGULATORY AND WARNING SIGNS) CURB ADDRESS PAINTING AND RED CURB PER PLANS AND SPECIFICATIONS.
Permanent traffic striping, marking, raised pavement marker, and curb address painting shall conform to the applicable sections of the Caltrans Standard Specifications and Standard Plans, Special Provisions of this project, and the details as shown on the Plans. Thermoplastic traffic striping shall be rapid dry. Paint for crosswalks, stop bars, arrows other pavement
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legends and curb markings shall be thermoplastic rapid dry type. The limits of the striping shall extend a minimum of 100 feet beyond the project limits in all directions and shall include the painting/installation of pavement marking, raised pavement marker, house address number on the curb face and pavement.
The contract unit price paid per LUMP SUM for INSTALL, AND/OR PAINT THERMO PLASTIC/TRAFFIC STRIPING, MARKING shall be considered full compensation for equipment, material disposal, Premoval of miscellaneous items not separately paid for, and labor for doing all work as specified herein and no additional compensation will be allowed therefore.
BID ITEM NO. 21 – CLEAN SURFACE AND APPLY TYPE II RUBBERIZED EMULSION-AGGREGATE SLURRY ON SIDE ASPHALT BERM OR AC SWALE.
Rubberized Emulsion-Aggregate Slurry shall conform to the provisions of Sections 203-5 Standard Specifications.
The contract price per square foot for RUBBERIZED EMULSION-AGGREGATE SLURRY shall include all labor, materials, equipment, and tools necessary to perform the work, complete in place, and no additional compensation will be made therefor.
NOTE: Items not specifically mentioned above but are necessary for the performance and completion of work shall be considered as included in the various related bid items and no additional compensation will be made therefor.
Appendix “A”
NPDES
(National Pollution Discharge Elimination System)
REQUIREMENTS FOR CONSTRUCTION PROJECTS
The City of La Cañada Flintridge is a Permittee under the Los Angeles County National Pollutant Discharge Elimination System, NPDES Permit No. CAS614001 and as such is required by federal and state law to implement procedures to prevent and control the entry of pollutants and nonstorm water discharges into the City’s storm drain system to the maximum extent practicable. No person shall commence or continue any construction project in the City of La Cañada Flintridge that causes the disturbance of City right-of-way by clearing, grading, cold milling, saw cutting, paving, or excavating without obtaining a permit from the City. Pursuant to state and federal law, such permit shall include NPDES requirement as summarized below. The following requirements shall apply to all projects undergoing construction in the City of La Cañada Flintridge. The requirements set forth below shall apply at the time of demolition of an existing structure or construction.
1. No washing of construction or other industrial vehicles shall be allowed adjacent to a construction site.
No water from washing vehicles on a construction site is allowed to run off into the City’s storm drain system.
2. Sediment, construction waste, and other pollutants from construction sites and parking areas shall be retained on the site to the maximum extent practicable.
3. The discharge from washing out concrete trucks and saw cutting, cold milling materials to the gutter, or storm drain system is prohibited.
4. Any sediments or other materials which are not retained on the site shall be removed the same day prior to leaving the site. Where determined necessary by the City Engineer or his or her designated representative, a temporary sediment barrier shall be installed.
5. On an emergency basis only, plastic covering may be utilized to prevent erosion of an otherwise unprotected area, along with runoff devices to intercept and effectively convey the runoff to the storm drain system after elimination of contaminants.
6. Drainage controls shall be utilized, as needed, depending on the extent of proposed construction activities.
7. Owners and developers of construction sites shall refer to and be familiar with the most recent edition of the Construction Best Management Practices Handbook, produced and published by the Storm Water Quality Task Force, to be used for specific guidance on selecting Best Management Practices for reducing pollutants in storm water discharges from construction activities.
8. Littering. No person shall throw, deposit, place, leave, maintain, keep or permit to be thrown, deposited, placed, left or maintained or kept, any refuse, rubbish, garbage, broken concrete, or any other discarded or abandoned, articles or accumulations, in or upon any street, alley, sidewalk, storm drain, inlet, catch basin conduit or drainage structure, business place, or upon any public or private plot of land in the City, so that the same might be or become a pollutant, except in containers, recycling bags, or other lawfully established waste disposal facilities.
Whenever an authorized inspector has reasonable cause to believe that there exists on the construction site any condition which constitutes a violation of the provisions of the requirements herein, the permit will cause to be in effect, and all construction works on the site shall be terminated at the contractor’s expense.
Appendix A-1
Appendix “B”
City of La Cañada Flintridge
Construction and Demolition (C&D) Debris Management Report – Part 1 PROJECT NAME: Contract #:
Project Location:
Contractor: Phone:
Contractor Mailing Address:
Contractor Email Address:
Contract Amount: $ Performance Security: $
Expected Start Date: Expected Completion Date:
Waste Hauler and/or Recycling Contractor(s) for this project. (Please check at least one, and notify Public Works if changed.): NASA Services; Athens Services; Allied Waste Expected Debris (check all that apply): Concrete; Asphalt; Brick/Masonry Tile; Wood; Metal; Glass; Mixed Loads; Other: _________ Are you proposing to self-haul any debris? If so, please fill out a Debris Management Plan, indicating what type(s) of material you are proposing to haul, how much of each type you are expecting (in tons), and to what location(s) the material will be taken. (Note also that no selfhauling shall occur before a Self-Haul Agreement and Haul Route Plan are approved by the Public Works Dept.)
Appendix B-1
Are you aware that materials generated from your project can be recycled? The La Cañada Flintridge Municipal Code requires that applicants provide documentation showing that a minimum of 65% of non-hazardous construction and demolition debris will be salvaged, recycled, or re-used. Please be informed that the following must now be performed prior to your request for final inspection:
Step 1: Before Project Begins Submit the refundable Performance Security, calculated as the lesser of three percent (3%) of the total project cost or $10,000. Complete Part 1 of this form and identify debris that will be generated from demolition, construction, and/or renovation on the project work site. Submit Haul Route Plan and Debris Management Plan, if required.
Step 2: While Project Progresses Save all weight tickets. If Haul Route Monitor is required, turn in all tickets at the end of each work day.
Step 3: After Project is Complete Complete Part 2 (a&b) of this form and submit originals of all weight tickets from the project, verifying that a minimum of 65% of the debris or material generated was diverted from a landfill. Performance Security will not be refunded until such documentation has been submitted to Public Works and the Debris Management Report has been approved.
RECYCLING REQUIREMENTS FOR CITY CONSTRUCTION PROJECTS
Submit Parts 2a & 2b with weight tickets and other recycling verification prior to final inspection.
Project Name: Contract #: ___________________ ____
Project Location: _ ____________
Diversion Rate (Total Tons Recycled divided by Total Tons Generated): ____________ Material Type Tons
Generated Tons Recycled Tons Disposed Hauler of Facility Date(s) Hauled Concrete/Asphalt
Brick/Masonry
Fixtures (Doors,
cabinets, etc.)
Glass
Metals
Soil
Wood (Lumber,
plywood, etc.)
Wood Shake/Shingles
Composition/Asphalt
Roofing
Mixed Loads
Other ____________
TOTAL TONNAGE:
La Cañada Flintridge Debris Management Report for City Projects – Part 2a Appendix “ B” Appendix B-2
Submit Parts 2a & 2b with weight tickets and other recycling verification prior to final inspection.
Project Name: Contract #: ___________________ ____
Project Location: _ ____________
Specify the method used to determine the volumes and weights, and certify that the method used was the most accurate, commercially reasonable method available.
_____
_____
_____
_____
_____
If any materials were reused (e.g. dirt, roofing material), explain here and provide documentation (including photographs, if applicable). _____
_____
_____
_____
_____
CERTIFICATION
I hereby certify that all of the information reported in this Debris Management Report is true and correct and that the tonnage numbers reported in Part 2a of this Report represent the correct and complete amount of debris associated with the project. (Note that the City receives quarterly reports from local landfills, and applicants are subject to penalties for misreporting debris tonnage.) Applicant Signature and Date: Print Name: _____
Phone Number: Email: _____
La Cañada Flintridge Debris Management Report for City Projects – Part 2b Appendix “ B” Appendix B-3
Appendix “C”
CITY OF LA CAÑADA FLINTRIDGE
2021 AUTHORIZED WASTE HAULER CONTACT LIST
Allied Waste Services Athens Services NASA Services
9200 Glenoaks Blvd. 11266 Peoria St. 1100 S. Maple Ave.
Sun Valley, CA 91352 Sun Valley, CA 91352 Montebello, CA 90640 Phone: (888) 742-5234 Phone: (877) 764-5551 Phone: (888) 888-0388 Fax: (877) 458-3587 Fax: (323) 720-1293 Fax: (323) 888-0398 (Roll-off, Commercial, (Roll-off, Commercial, (Roll-off, Commercial, & Residential Services) & Residential Services) & Residential Services) NOTICE: Use of unauthorized waste haulers for any project may result in the suspension of building inspections and permits, and the forfeiture of Performance Security. La Cañada Flintridge Municipal Code requires that only authorized waste haulers transport any type of solid waste in the City, including construction & demolition debris and roofing tear-off.
BINS IN THE STREET: To put a bin in the public right-of-way, you must have an Encroachment Permit with the Public Works Department.
APPENDIX “D”
CITY OF LA CAÑADA FLINTRIDGE
PUBLIC WORKS DEPARTMENT
LIMITED USE HAUL ROUTE PLAN
APPLICANT: JOB LOCATION: ______
Contact Name: Owner: City of La Cañada Flintridge
Address: Address: One Civic Center Dr.________
_______________
Phone: Phone: 818-790-8882___________
Proposed Haul Dates:
Hours of Operation:
Type of Material Hauled:
Haul Destination: ______
Inbound Haul Route:
Outbound Haul Route:
Hauling Frequency: No more than (___) trips per hour (inbound or outbound) Type and Number of Trucks Used:
Quantity of Material:
Other Conditions:
1. All hauling operation shall be limited to the above operating hours and days. No early truck arrivals.
2. There shall be no truck queuing or staging on public streets.
3. No hauling shall be permitted on residential streets except directly to/from jobsite.
4. Any dirt or debris dropped or tracked onto city streets shall be cleaned immediately to the satisfaction of the Public Works Department.
5. Approval of this plan is limited to the specific type and quantity of materials identified above. No other materials shall be hauled to or from the site pursuant to this plan.
6. Hauling operation shall not block access to any street or adjacent properties at any time.
7. No work shall be conducted on weekends or city recognized holidays.
8. All work shall comply with the City Noise Ordinance, especially work within 100 feet of a noise-sensitive use.
9. The Applicant shall notify the Public Works Department at least 48 hours prior to start of hauling operations permitted pursuant to this plan.
10. The Applicant shall comply with the project’s Standard Urban Storm Water Management Plan (SUSMP) and follow all Best Management Practices (BMP) that apply to this project.
11. Any changes to the hauling operation conditions shall be requested in writing by the Applicant and approved by the Public Works Department prior to implementation.
12. NO HAULING ON BERKSHIRE PLACE OVER BERKSHIRE BRIDGE WEST OF I-210 FREEWAY.
Submitted: Recommended:
Applicant Date Applicant Date
Approved:
Appendix “E”
TRAFFIC CONTROL REQUIREMENTS
1. The Contractor shall obtain a City Permit for work performed in the City right-of-way and provide the City with general liability insurance in the amount of $1,000,000.00, naming the City as additionally insureds.
2. It is the responsibility of the Contractor performing work on a public street to install and maintain the traffic control devices according to the “Manual of Uniform Traffic Control Devices” (MUTCD), latest edition, to ensure the safe movement of traffic and pedestrians through or around the work area and provide maximum protection and safety to construction workers. The Contractor shall submit a traffic control plan for approval prior to start of work for any conditions not covered by the MUTCD. All traffic control plans shall be prepared and stamped by a licensed Traffic Engineer.
3. FLASHING ARROW BOARD(S) ARE MANDATORY FOR LANE CLOSURES ON MAJOR STREETS. They shall operate until traffic control is removed.
4. All travel lanes shall be open between 5:00 a.m. and 8:30 a.m. and between 3:30 p.m. and 9:00 p.m.
One travel lane in each direction shall be open at all times between 8:30 a.m. and 3:30 p.m. Flaggers may be used if one lane in each direction cannot be kept open with the prior approval of the Traffic Engineer. All traffic lanes shall be open before and after work hours.
5. All open trenches shall be covered with non-skid steel plates or temporary asphalt pavement before and after work hours.
6. All signs, delineators, barricades, etc., shall conform to the State of California Standard Specifications latest edition, the California Department of Transportation “Manual of Traffic Control for Construction and Maintenance Work Zones” (latest edition). All barricades shall be equipped with flashing/steady burn warning lamps at night. All cones, delineators, barricades, and "k" rail shall be reflectorized. All traffic control shall be kept in their proper position at all times, and shall be repaired, replaced, or cleaned as necessary to preserve their appearance and continuity. Any devices not part of the required traffic control or detours shall be removed from the view of the travelling public immediately.
7. The Contractor shall notify the METRO Bus Stops and Zones Dispatcher and any other affected transit services at least two working days prior to construction.
8. Where necessary, properly post "TEMPORARY NO PARKING ANYTIME" signs at least 72 hours before start of work. The Contractor shall notify the local Police Department immediately upon posting signs.
9. Vehicular and pedestrian access to adjacent properties shall be provided at all times. Closed sidewalks shall be posted with “SIDEWALK CLOSED” signs at each approach to the closure and an approved alternate route provided.
10. Protect traffic signal detectors in place or replace within 5 calendar days of final paving, or at the discretion of the Traffic Engineer. All detectors damaged by the work shall be replaced to the standards of the City Public Works Department.
11. Notify Public Works Department at least 48 hours prior to any work in right-of-way.
12. Any revisions to the traffic control plans or requirements shall be approved by the Traffic Engineer.
APPENDIX “F”
Note: The Standard Plans here are listed for the Contractor’s convenience and is not indicative of all the Standard Plans that may be required for the construction of this project. It shall be the Contractor’s responsibility to obtain all the Standard Plans necessary for the construction of this project.
STANDARD PLANS
Standard Plan No. Description
SPPWC 110-2 DRIVEWAY APPROACHES
SPPWC 111-5 CURB RAMP (10 sheets)
SPPWC 120-3 CURB AND GUTTER – BARRIER
SPPWC 150-4 CURB DRAIN (2 sheets)
SPPWC 606-5 METAL HAND RAILINGS
CALTRANS A20A PAVEMENT MARKERS AND TRAFFIC LINES TYPICAL DETAILS CALTRANS A20B PAVEMENT MARKERS AND TRAFFIC LINES TYPICAL DETAILS CALTRANS A20D PAVEMENT MARKERS AND TRAFFIC LINES TYPICAL DETAILS CALTRANS A24A PAVEMENT MARKINGS ARROWS
CALTRANS A24D PAVEMENT MARKINGS WORDS
CALTRANS A24E PAVEMENT MARKINGS WORDS
CALTRANS A24F PAVEMENT MARKINGS CROSSWALKS
CALTRANS A24G PAVEMENT MARKINGS YIELD LINES, LIMIT LINES, AND WRONG
WAY DETAILS
CALTRANS ES-5A & ES-5B LOOP DETECTORS (2 sheets)
DETAIL 3 DELETED
(2 LANE HIGHWAYS)
RETROREFLECTIVE FACE
CENTERLINES
TYPE C AND TYPE D TYPE G AND TYPE H
(MULTILANE HIGHWAYS)
LANE LINES
7'-0" 17'-0" 7'-0" 17'-0" 7'-0"
DETAIL 3DETAIL 4
DETAIL 5
DETAIL 4 DELETED
DETAIL 6
7'-0" 17'-0" 7'-0" 17'-0" 7'-0"
12'-0" 36'-0" 12'-0"12'-0" 36'-0" 12'-0"
DETAIL 1
DETAIL 2
DETAIL 7 DETAIL 7 DELETED DETAIL 13DETAIL 14DETAIL 14A
DETAIL 13 DELETED DETAIL 14 DELETED
DETAIL 14A DELETED
DETAIL 12A
DETAIL 12
DETAIL 11DETAIL 10 DETAIL 10 DELETED
DETAIL 9ADETAIL 8
DETAIL 9
NO PASSING ZONES - ONE DIRECTION
NO PASSING ZONES - TWO DIRECTION
DETAIL 15
7'-0" 17'-0" 7'-0" 17'-0" 7'-0"
7'-0"
LOLLOL
3"
3"
DETAIL 16
LOL
DETAIL 18DETAIL 17 DETAIL 17 DELETED
12'-0" 36'-0" 12'-0"
3"
LOL
DETAIL 19
3"
DETAIL 20 DETAIL 20 DELETED
LOL
DETAIL 21
LOL
DETAIL 22
24'-0" 24'-0"
2"
3"
2"
DETAIL 23 DETAIL 23 DELETED
3"
MARKER DETAILS
8'-6" 7'-0" 17'-0" 7'-0" 8'-6"
48'-0"
18'-0" 12'-0" 18'-0"
48'-0"48'-0"
8'-6" 7'-0" 17'-0" 7'-0" 8'-6"8'-6" 7'-0" 17'-0" 7'-0" 8'-6" 48'-0"48'-0"
18'-0" 12'-0" 18'-0"
48'-0"
18'-0" 12'-0" 18'-0"
48'-0"
8'-6" 7'-0" 8'-6"
24'-0" 24'-0" 2
"
18'-0" 12'-0" 18'-0" 18'-0" 12'-0"
24'-0" 24'-0" 24'-0" 2
"
3‡"-4½" 3‡"-4½"
1‡"-4?"
…
"-¾"
1‡"-4?"
…"-¾"
THE STATE OF CALIFORNIA OR ITS OFFICERS
OR AGENTS SHALL NOT BE RESPONSIBLE FORCOPIES OF THIS PLAN SHEET.
THE ACCURACY OR COMPLETENESS OF SCANNED
PLANS APPROVAL DATE
No.
Exp.
R
E
G
IS
TERED
PROFESSIONAL
ENG
IN
E
E
R
STATE OF CALIFORNIA
REGISTERED CIVIL ENGINEER
CIVIL
Dist COUNTY ROUTE
POST MILES
TOTAL PROJECT
SHEET
No.
TOTAL
SHEETS
TYPICAL DETAILS
PAVEMENT MARKERS AND TRAFFIC LINES
6" YELLOW LINE6" WHITE LINETYPE H ONE-WAY YELLOW RETROREFLECTIVE MARKERTYPE G ONE-WAY CLEAR RETROREFLECTIVE MARKERTYPE D TWO-WAY YELLOW RETROREFLECTIVE MARKERTYPE C RED-CLEAR RETROREFLECTIVE MARKER LEGEND:
12 2025STA ND ARDPLA NA 20A
7-1-25
NO SCALE
DEPARTMENT OF TRANSPORTATION
STATE OF CALIFORNIA
A20A
3-31-27
C83390
Malik Rehman
September 19, 2025
THE STATE OF CALIFORNIA OR ITS OFFICERS
OR AGENTS SHALL NOT BE RESPONSIBLE FORCOPIES OF THIS PLAN SHEET.
THE ACCURACY OR COMPLETENESS OF SCANNED
7-1-25
13 2025 STA ND A RD PLA N A 20B
DETAIL 24
DETAIL 27
DETAIL 27A
DETAIL 28DETAIL 30 DETAIL 30 DELETED
DETAIL 27A DELETED
RETROREFLECTIVE FACE
MEDIAN ISLANDS
RIGHT EDGE LINES
TWO-WAY LEFT TURN LANES
MARKER DETAILS
TYPE H
LEFT EDGE LINES
DETAIL 27C
See Note
(DIVIDED HIGHWAYS)
On freeways use traffic stripe details with Type RY markers.LEFT EDGE LINES NOTE:
DETAIL 25DETAIL 25ADETAIL 25BDETAIL 26DETAIL 26ADETAIL 26B 3'-0" 3'-0" 3'-0" 3'-0"
THROUGH INTERSECTIONS
RIGHT EDGE LINE EXTENSION
48'-0"
DETAIL 27B
48'-0"48'-0"48'-0"48'-0"48'-0"
ETW
TYPICAL DETAILS
PAVEMENT MARKERS AND TRAFFIC LINES
2" 2"
2"
24'-0" 24'-0" 2"
2"
2"
2"
2"
2"
3"
2"
3"
2"
3" 3"
Min
2'-0"
LOL
3" 3"
Min
2'-0"
24'-0" 24'-0"
DETAIL 29
LOL
LOL
DETAIL 31
3" 3"
Typ
12'-0"
LOL
DETAIL 32
INTERSECTION TREATMENTS
12'-0" 36'-0" 12'-0" 36'-0" 12'-0"
12'-0" 18'-0" 18'-0" 12'-0" 18'-0"
24'-0" 24'-0" 24'-0"
18'-0" 12'-0" 18'-0" 18'-0" 12'-0"
DETAIL 33 DETAIL 33 DELETED DETAIL 34
24'-0" 24'-0" 24'-0"
3"
2"
2"
3"
LOL LOL
7'-0" 17'-0"
24'-0" 24'-0" 8'-6"8'-6"7'-0"8'-6"
24'-0" 24'-0"
8'-6" 8'-6" 7'-0" 8'-6"
6" YELLOW6" WHITE
LOL
3"
17'-0" 7'-0"
3"
DETAIL 35A
LOL
2"
3"
LOLLOLLOL
3"
2"
DETAIL 35
12'-0" 36'-0" 12'-0"
3"
DETAIL 34A
CENTERLINE INTERSECTING STREET
LEGEND:
ETWETWETWETWETWETWETW
96'-0"
3"
Typ
12'-0"
24'-0" 24'-0" 24'-0" 24'-0" 24'-0"
96'-0"
2" 2"
3"
2" 2"
2" 2" 2"
12'-0" 12'-0" 12'-0"
18'-0" 12'-0" 36'-0" 12'-0" 36'-0" 12'-0"
100'-0" Min
100'-0" Min100'-0" Min
100'-0" Min
100'-0" Min
100'-0" Min
100'-0" Min
3"
LOL
12'-0" 36'-0" 12'-0"
100'-0" Min
PLANS APPROVAL DATE
No.
Exp.
REG ISTERED PROFESSIONAL ENG INEER
STATE OF CALIFORNIA
REGISTERED CIVIL ENGINEER
CIVIL
Dist COUNTY ROUTE
POST MILES
TOTAL PROJECT
SHEET
No.
TOTAL
SHEETS
AND TYPE D
TYPE RY
TYPE RY RED-YELLOW RETROREFLECTIVE MARKERTYPE H ONE-WAY YELLOW RETROREFLECTIVE MARKERTYPE D TWO-WAY YELLOW RETROREFLECTIVE MARKER 1‡ "-4? " … "-¾ " 3‡"-4½"
… "-¾ " 1‡ "-4? " 3‡"-4½"
NO SCALE
DEPARTMENT OF TRANSPORTATION
STATE OF CALIFORNIA
A20B
3-31-27
Malik Rehman
September 19, 2025
ETW
C83390
See Notes A and B
FINISHED ROADWAY SURFACE
SECTION A-A
PLAN
INTERSECTION LINE
CHANNELIZING LINE
MARKER DETAILS
BIKE LANE LINE
BIKE LANE
TYPE 1
TRAFFIC STRIPE
DETAIL FOR RECESSED
See Notes 1 and 2
RETROREFLECTIVE FACE
FOR RECESSED INSTALLATION
RETROREFLECTIVE PAVEMENT MARKER
A A
2'-0" Min 1'-0" Min
5?"±?"Va
r
2'-0" Min 1'-0" Min 2'-0" Min
RECESS DETAIL FOR RETROREFLECTIVE PAVEMENT MARKER
PLAN
B B
5?"±?"
MARKER AT CENTER OF RECESSRETROREFLECTIVE PAVEMENT
Var
THROUGH TRAFFIC
DETAIL 38 8" WHITE LINEDETAIL 38A 8" WHITE LINEDETAIL 38B 8" WHITE LINE
DETAIL 38C DETAIL 38C DELETED DETAIL 38D
EXIT RAMPS ONLY
DETAIL 39
6" WHITE LINE
DETAIL 39A
6" WHITE LINE
DETAIL 40 6'-0" 6" WHITE LINE
LANE LINE EXTENSIONS THROUGH INTERSECTIONS
DETAIL 40A DETAIL 40A DELETED DETAIL 41DETAIL 41A DETAIL 41A DELETED 1'-0"
1'-0" 6'-0"
CENTERLINE EXTENSIONS THROUGH INTERSECTIONS
6" YELLOW LINE
RETROREFLECTIVE FACE
TYPE C TYPE G
RECESSED NOTES:
B.A.
material thickness.recess depth and recess stripingSee Standard Specifications forfor pavement marking patterns.See typical traffic line details 6" TO 8"
200'-0" INTERSECTION
8'-0" 4'-0"
24'-0" 24'-0"24'-0" 24'-0"24'-0" 24'-0"
2"
2"
2"
2"
STRIPING MATERIAL
See Note 4
AND TYPE D
TYPE C, TYPE RY,
AND TYPE H
TYPE G, TYPE R,
8" WHITE LINE
2"-2½"
2"-2½"
SEE NOTE3
0 "-?",
SEE NOTE3
0 "-?",
SECTION B-B
TYPE 2
AT DOWNSTREAM END OF RECESSRETROREFLECTIVE PAVEMENT MARKER
AT DOWNSTREAM END OF RECESSRETROREFLECTIVE PAVEMENT MARKER See Note 5
MARKER AT CENTER OF RECESSRETROREFLECTIVE PAVEMENT
RECESSED MARKER NOTES:
5.4.3.2.1. of the recess.and place the marker at the upstream endface. Reverse the orientation of the recessType R markers with one-way retroreflectiveFor exit ramps, use Type 1 recess fortwo-way retroreflective face.Type 2 recess for pavement markers withwith one-way retroreflective face. UseUse Type 1 recess for pavement markerspavement surface.in recesses shall be 0" to ?" below theThe top of pavement markers installedused for non-recessed installations.for recessed installations are not to beThe retroreflective pavement markers shownmarkers.patterns to be used with recessed pavementSee typical traffic line details for marker 6"
THE STATE OF CALIFORNIA OR ITS OFFICERS
OR AGENTS SHALL NOT BE RESPONSIBLE FORCOPIES OF THIS PLAN SHEET.
THE ACCURACY OR COMPLETENESS OF SCANNED
PLANS APPROVAL DATE
No.
Exp.
R
E
G
IS
TERED
PROFESSIONAL
ENG
IN
E
E
R
STATE OF CALIFORNIA
REGISTERED CIVIL ENGINEER
CIVIL
Dist COUNTY ROUTE
POST MILES
TOTAL PROJECT
SHEET
No.
TOTAL
SHEETS
TYPICAL DETAILS
PAVEMENT MARKERS AND TRAFFIC LINES
6" YELLOW LINETYPE G ONE-WAY CLEAR RETROREFLECTIVE MARKERTYPE C RED-CLEAR RETROREFLECTIVE MARKER LEGEND:
15 2025STA ND ARDPLA NA 20D
7-1-25
1‡"-4?"
1‡"-4?"
3‡"-4½"
…
"-¾"
…
"-¾"
3‡"-4½"
NO SCALE
DEPARTMENT OF TRANSPORTATION
STATE OF CALIFORNIA
A20D
3-31-27
C83390
Malik Rehman
September 19, 2025
4Œ"-4?" 4Œ"-4?"
…
"-?"
…"-?"
THE STATE OF CALIFORNIA OR ITS OFFICERS
OR AGENTS SHALL NOT BE RESPONSIBLE FORCOPIES OF THIS PLAN SHEET.
THE ACCURACY OR COMPLETENESS OF SCANNED
7-1-25
19 2025STA ND ARDPLA NA 24A
ARROWS
PAVEMENT MARKINGS
9 '-
0 "
1'-0"
17'-6"
24'-0"
1'-0"
2'-0"
9'-0"
1'-0"
1'-0"
1'-0" GRID
A=3.5 ftÄ
1'-0" GRID
1'-0" GRID
6"
6" GRID
24'-0"
10'-0"
6'-0"
1'-0"
1'-0"
1'-0"
1'-0"
13'-0"
8'-0"
15'-0"
3'-6"
3'-6" 5'-6"
7'-3"
5'-0"
1'-9"
18'-0"
TYPE Ï ARROW
TYPE ÏÎÎÎ ARROW
BIKE LANE ARROW TYPE ÏÎÎ (L) ARROW
TYPE Î 10'-0" ARROW
TYPE Î 18'-0" ARROW
TYPE ÎÏ (L) ARROW
For Type ÎÏ (R) arrow, use mirror image.
1'-0" GRID
TYPE Î 24'-0" ARROW
1'-0" GRID
TYPE ÏÎ ARROW DIRECTION
OF
VIEW
EDGE
OF
PAVEMENT
For Type ÏÎÎ (R) arrow, use mirror image.
1'-0" GRID
A=15 ftÄ
A=14 ftÄA=25 ftÄ A=33 ftÄ
A=31 ftÄ
A=42 ftÄA=27 ftÄ
A=36 ftÄ
PLANS APPROVAL DATE
No.
Exp.
R
E
G
IS
TERED
PROFESSIONAL
ENG
IN
E
E
R
STATE OF CALIFORNIA
REGISTERED CIVIL ENGINEER
CIVIL
Dist COUNTY ROUTE
POST MILES
TOTAL PROJECT
SHEET
No.
TOTAL
SHEETS
18'-0"
For left lane, use mirror image.
Right lane drop arrow.
3'-6"
NOTE:
may be accepted by the Engineer.1. Minor variations in dimensions 1'-0" GRID
8'-6"2'-0"
20°
A24A
NO SCALE
DEPARTMENT OF TRANSPORTATION
STATE OF CALIFORNIA
Malik Rehman
C83390
3-31-27
September 19, 2025
THE STATE OF CALIFORNIA OR ITS OFFICERS
OR AGENTS SHALL NOT BE RESPONSIBLE FORCOPIES OF THIS PLAN SHEET.
THE ACCURACY OR COMPLETENESS OF SCANNED
22 2025STA ND ARDPLA NA 24D
7-1-25
A=19 ftÄ A=31 ftÄ A=24 ftÄ A=26 ftÄ A=21 ftÄ
A=35 ftÄ
A=32 ftÄ A=19 ftÄ A=26 ftÄ A=22 ftÄ A=18 ftÄ
PLANS APPROVAL DATE
No.
Exp.
R
E
G
IS
TERED
PROFESSIONAL
ENG
IN
E
E
R
STATE OF CALIFORNIA
REGISTERED CIVIL ENGINEER
CIVIL
Dist COUNTY ROUTE
POST MILES
TOTAL PROJECT
SHEET
No.
TOTAL
SHEETS
4" GRID
2" GRID
4'-0"
5'-8"
4'-0"
4'-0"
NOTES:
2" in width.separated by connecting segments not to exceedPortions of a letter, number or symbol may beby the Engineer.Minor variations in dimensions may be acceptedspace because of local conditions.reduced appropriately where there is limitedheight of the characters. The space may bespeed roads, but not more than ten times thetimes the height of the characters for lowThe space between words must be at least fourbe nearest the driver.it must read "UP", i.e., the first word mustIf a message consists of more than one word,
4. 3. 2. 1.
2'-8" 3'-2"
8'-0"
6'-4"
7'-0"
8'-0"
8'-0"
8'-0"
11'-4" 12'-0"
A=43 ftÄ A=42 ftÄ A=24 ftÄ
A=23 ftÄ
4" GRID 4" GRID 4" GRID
8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
5'-4"
9'-8"
8'-0" 6'-4" 6'-4" 5'-4"
8'-8" 6'-4" 7'-0" 6'-4" 4'-8"
ITEM ftÄ
WORD MARKINGS
RUNAWAY 43 VEHICLES 42
ITEM ftÄ
YIELD 24 SCHOOL 35
WAIT 19 SLOW 23
AHEAD 31 TURN 24
HERE 26 XING 21
SIGNAL 32 LEFT 19
RIGHT 26 STOP 22
PED 18 COMPACT 10
BIKE 5 LANE 6
A=10 ftÄ A=5 ftÄ A=6 ftÄ
4" GRID 4" GRID 4" GRID 4" GRID 4" GRID 4" GRID4" GRID 4" GRID 4" GRID 4" GRID 4" GRID 2" GRID 2" GRID
WORDS
PAVEMENT MARKINGS
NO SCALE
DEPARTMENT OF TRANSPORTATION
STATE OF CALIFORNIA
A24D
September 19, 2025
3-31-27
C83390
Malik Rehman
A=2 ftÄ
1'-0"
2"
1½"
See Notes 5 and 6
A=24 ftÄ A=27 ftÄ A=21 ftÄ A=22 ftÄ A=14 ftÄ
A=24 ftÄ A=20 ftÄ A=16 ftÄ
A=18 ftÄ
A=30 ftÄ A=23 ftÄ
NOTES:
it is visible to traffic enforcement officials.contrasting background and located so thatwhite letters no less than 1'-0" high on aThe words "NO PARKING", shall be painted inand A90B.locations of markings, see Standard Plans A90Ato be used for parking facilities. For typicalThe words "NO PARKING" pavement marking isexceed 2" in width.separated by connecting segments not toPortions of a letter, number, or symbol may beby the Engineer.Minor variations in dimensions may be acceptedspace because of local conditions.reduced appropriately where there is limitedheight of the characters. The space may bespeed roads, but not more than ten times thetimes the height of the characters for lowThe space between words must be at least fournearest the driver.it must read "UP",i.e., the first word must beIf a message consists of more than one word,
6.5.4.3.2.1. THE STATE OF CALIFORNIA OR ITS OFFICERS
OR AGENTS SHALL NOT BE RESPONSIBLE FORCOPIES OF THIS PLAN SHEET.
THE ACCURACY OR COMPLETENESS OF SCANNED
PLANS APPROVAL DATE
No.
Exp.
R
E
G
IS
TERED
PROFESSIONAL
ENG
IN
E
E
R
STATE OF CALIFORNIA
REGISTERED CIVIL ENGINEER
CIVIL
Dist COUNTY ROUTE
POST MILES
TOTAL PROJECT
SHEET
No.
TOTAL
SHEETS
WORDS
PAVEMENT MARKINGS
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
NO SCALE
23 A24E
2025STA ND ARDPLA NA 24E
7-1-25
A=31 ftÄ A=29 ftÄ A=22 ftÄ A=24 ftÄ
4" GRID 4" GRID 4" GRID 4" GRID 4" GRID
4" GRID 4" GRID 4" GRID 4" GRID 4" GRID
4" GRID 4" GRID 4" GRID 4" GRID 4" GRID
8'-0"
6'-4" 8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
5'-4" 6'-0" 3'-0"
8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
6'-4" 4'-8" 4'-8" 8'-0" 7'-0"
8'-0"
8'-0"
8'-0"
8'-0"
8'-0"
4'-8" 8'-0" 8'-0" 6'-4" 6'-4"
1'-0"
1'-1½"
3'-9"
September 19, 2025
3-31-27
C83390
Malik Rehman
LANE 24
SQFT SQFT
WORD MARKINGS
ITEM SQFT
ONLY
CLEAR
BUS
KEEP
BIKE
NO 14
21 20
27 22 24
TRAIL 23 HOV 18
EXPRS 30
SOUTH EAST
NORTH
FWY
WEST
16 31
29 22 24
ITEM ITEM
NO PARKING 2
THE STATE OF CALIFORNIA OR ITS OFFICERS
OR AGENTS SHALL NOT BE RESPONSIBLE FORCOPIES OF THIS PLAN SHEET.
THE ACCURACY OR COMPLETENESS OF SCANNED
24 2025STA ND ARDPLA NA 24F
CONTINENTAL
See Note 1
TRIPLE FOUR
See Note 1
LADDER
DIAGONAL
BASIC
6'-0"Min
6 '-0"Min
2'-0"
2'-0"
4'-0"4'-0"4'-0"
6'-0"Min
6 '-0"Min
1'-0" TO 2'-0"1'-0" TO 2'-0"
45^
NOTES:
HIGHER VISIBILITY CROSSWALKS
except those near schools must be yellow.All crosswalk markings must be whiteof longitudinal line.Spacings not to exceed 2.5 times widthin wheel tracks of each lane.Spaces between markings must be placed Min
1'-0" TO 2'-0"
1'-0" TO 5'-0"
1'-0" TO 2'-0"
1'-0" TO 2'-0"
3. 2. 1.
7-1-25
SEE NOTE 21'-0" TO 5'-0",
SEE NOTE 21'-0" TO 5'-0",
PLANS APPROVAL DATE
No.
Exp.
R
E
G
IS
TERED
PROFESSIONAL
ENG
IN
E
E
R
STATE OF CALIFORNIA
REGISTERED CIVIL ENGINEER
CIVIL
Dist COUNTY ROUTE
POST MILES
TOTAL PROJECT
SHEET
No.
TOTAL
SHEETS
CROSSWALKS
PAVEMENT MARKINGS
NO SCALE
DEPARTMENT OF TRANSPORTATION
STATE OF CALIFORNIA
A24F
3-31-27
C83390
Malik Rehman
September 19, 2025
1'-0" TO 2'-0"1'-0" TO 2'-0"
1'-0" TO 2'-0"1'-0" TO 2'-0"
25 YIELD LINE AT EXIT RAMP
LIMIT LINE (STOP LINE) AT EXIT RAMP
TYPE Ï ARROW AT EXIT RAMP
TYPE R
TRIANGLESOF ISOSCELESWHITE SERIES
1'-0"
17'-6"
9 '-
0 "
LIMIT LINE OR CROSSWALK1'-0" TO 2'-0"
WHITE LINE1'-0" TO 2'-0"
1. RETROREFLECTIVE FACE ON BACKSIDE
NOTE:
A=33 ftÄ
LEGEND:
2"
2"
2"2"
24'-0"
12'-0"
2'-0"
TRIANGLESOF ISOSCELESWHITE SERIES
1'-0"
up the ramp with the red reflective side facing the intersection.markers in front of the first line for wrong way vehicle that travels If there is crosswalk at the end of the exit ramp, place Type R
RETROREFLECTIVE MARKERTYPE R ONE-WAY RED
MARKER DETAILS
AT THIS LOCATIONUSE ONE MARKERWHEN RECESSED,
(Markers are not recessed)
(Markers are not recessed)
YIELD LINE AT EXIT RAMP
(Markers are recessed)
LIMIT LINE (STOP LINE) AT EXIT RAMP
(Markers are recessed)
Typ
2'-0"
BLANK
1'-0" WHITE LINE
Typ 3'-0
"
T2yp"
Typ
1'-0"
Typ
2'-0"
TRIANGLESOF ISOSCELESWHITE SERIES
Typ
1'-0"
Typ 3'-0
"
Typ 3'-0
"
T2yp"
Typ
1'-0"
Typ
2'-0"
Typ 3'-0
"
Typ
45 1'-0" ° 45°
Typ
4 '-0"O/C
THE STATE OF CALIFORNIA OR ITS OFFICERS
OR AGENTS SHALL NOT BE RESPONSIBLE FORCOPIES OF THIS PLAN SHEET.
THE ACCURACY OR COMPLETENESS OF SCANNED
PLANS APPROVAL DATE
No.
Exp.
R
E
G
IS
TERED
PROFESSIONAL
ENG
IN
E
E
R
STATE OF CALIFORNIA
REGISTERED CIVIL ENGINEER
CIVIL
Dist COUNTY ROUTE
POST MILES
TOTAL PROJECT
SHEET
No.
TOTAL
SHEETS
AND WRONG WAY DETAILS
YIELD LINES, LIMIT LINES,
PAVEMENT MARKINGS
2025STA ND ARDPLA NA 24G
7-1-25
Typ
4'-0"
Typ 3'-0
"
REFLECTIVERED
BLANK
REFLECTIVERED
BLANK
REFLECTIVERED
Typ
1'-0"
Typ
4'-0"
BLANK
REFLECTIVERED
45° 45°
NO SCALE
DEPARTMENT OF TRANSPORTATION
STATE OF CALIFORNIA
1‡"-4„"
…
"-ƒ"
A24G
3-31-27
C83390
Malik Rehman
September 19, 2025
LIMIT LINE (STOP LINE)
YIELD LINE
NOTES:
TYPE A LOOP DETECTOR CONFIGURATION TYPE B LOOP DETECTOR CONFIGURATION
WINDING DETAIL SAW CUT DETAIL WINDING DETAIL SAW CUT DETAIL
TYPE C LOOP DETECTOR CONFIGURATION TYPE D LOOP DETECTOR CONFIGURATION TYPE E LOOP DETECTOR CONFIGURATION
WINDING DETAIL SAW CUT DETAIL WINDING DETAIL SAW CUT DETAIL WINDING DETAIL SAW CUT DETAIL
TYPE F LOOP DETECTOR CONFIGURATION TYPE Q LOOP DETECTOR CONFIGURATION
WINDING DETAIL SAW CUT DETAIL WINDING DETAIL SAW CUT DETAIL F
S
F
S
F
S
F
S
F
S
F
S
5 TURNS
SEE NOTE 1
NOTE 1SEE
detection and bicycle lanes.Use Type D and F loops for limit lineand F installation in single lane.edge to edge is 10' for Type A, B, D, E,Typical distance separating loops fromto prevent damage to conductors.Round corners of acute angle saw cuts
3.2.1. 7'-0"
1'-0"
1'-0"
7'-0"
5 '-8"
2'-6"
1'-3"
2'-3"
6'-0"
1'-3"
2'-3" 2'-6"
6'-0"
8"
8"
10"
10"
8"
8"
3'-0"3'-0"
1'-0"
1'-0"
6'-0"
1'-0"
1'-0"
6"Max
6" Max
6'-0"
6'-0"
1'-0"
1'-0"
DIAGONAL SLOT
AT CORNERS
DIAGONAL SLOT
PLAN VIEW OF
45 °
DIMENSION PER PLAN
6'-0"
1'-0"
3'-0"3'-0"
½" WIDTH CUT
1'-0"
F
S
5 TURNS
PLANS APPROVAL DATE
No.
Exp.
R
E
G
IS
TERED
PROFESSIONAL
ENG
IN
E
E
R
STATE OF CALIFORNIA
Dist COUNTY ROUTE
POST MILES
TOTAL PROJECT
SHEET
No.
TOTAL
SHEETS
THE STATE OF CALIFORNIA OR ITS OFFICERS
OR AGENTS SHALL NOT BE RESPONSIBLE FORCOPIES OF THIS PLAN SHEET.
THE ACCURACY OR COMPLETENESS OF SCANNED
554
2025STA ND ARDPLA NES-5B
September 19, 2025
7-1-25
ELECTRICAL
REGISTERED ELECTRICAL ENGINEER
(DETECTORS)
ELECTRICAL SYSTEMS
NO SCALE
DEPARTMENT OF TRANSPORTATION
STATE OF CALIFORNIA
ES-5B
12-31-25
E23752
Sharma
Bhanupriya
APPENDIX “G”
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 1
AGREEMENT FOR PUBLIC WORKS SERVICES
By and Between
CITY OF LA CAÑADA FLINTRIDGE
and
_____________________________________
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 2
AGREEMENT FOR PUBLIC WORKS SERVICES
BETWEEN THE CITY OF LA CAÑADA FLINTRIDGE AND
_____________________
THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2026 by and between the City of La Cañada Flintridge, a California municipal corporation (“City”) and ________________, _________________ (“Contractor”). The City and Contractor may sometimes be referred to herein, individually as a “Party” or collectively, as the “Parties.”
RECITALS
A. [NOTE – CHOOSE WHICH OPTION APPLIES AND DELETE BRACKETS] The City of La Cañada Flintridge (“City”) is authorized to enter into this Agreement for a public project pursuant to Chapter 3.02 of the La Cañada Flintridge Municipal Code (“LCFMC”), which establishes procedures for public projects in conformance with the Uniform Public Construction Cost Accounting Act. [Pursuant to LCFMC section 3.02.080(A), the purchasing officer is authorized to approve and execute contracts for public projects with a value of sixty thousand dollars ($60,000) or less without City Council approval.] [Pursuant to LCFMC section
3.02.080(B), this Agreement has been approved by the City Council and is executed by the Mayor.] [In accordance with LCFMC section 3.02.060(B), the City has determined that competitive bidding for this public project is (impossible/impractical/undesirable/unlikely to produce an advantage), and has authorized the award of a negotiated contract following review of written justification.]
B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of La Cañada Flintridge Municipal Code and California state law, the City has authority to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Contractor for performance of the services described herein and desire that the terms of that performance be as particularly defined and described herein.
E. Campaign Contributions: This Agreement is subject to Government Code section 84308 (commonly known as the Levine Act), as amended by Senate Bill 1439 (2022), Senate Bill 1181 (2024), and Senate Bill 1243 (2024), unless otherwise exempt under subpart (a)(5)(B) of that section. Contractor shall disclose any contribution to an elected or appointed City official’s campaign or committee in an amount of more than five hundred dollars ($500) made within 12 months preceding the Commencement Date, by Contractor, its, her, or his agent, or another party affiliated with Contractor. Contractor shall provide a signed copy of the attached Campaign Contribution Disclosure Form to City prior to, or concurrent with, Contractor's execution of this Agreement and no later than the Commencement Date.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 3 [ALTERNATIVE RECITALS FOR EMERGENCY PROCUREMENT SITUATIONS:
A. California Public Contract Code section 1102 defines “emergency” as “a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigaWte the loss or impairment of life, health, property, or essential public services.” B. [DESCRIBE FACTS DEMONSTRATING THAT AN EMERGENCY
SITUATION WAS CREATED].
C. Pursuant to Public Contract Code section 22035, La Cañada Flintridge Municipal Code (“LCFMC”) section 3.02.060.A. and state law, the City Council determined that an emergency existed requiring immediate action to repair or replace a public facility, and authorized the City to proceed with the work described in the Project Documents without competitive bidding in accordance with applicable law.
D. The Parties desire to ratify and formalize the selection and work performed by Contractor as defined and described herein]
E. Campaign Contributions: This Agreement is subject to Government Code section 84308 (commonly known as the Levine Act), as amended by Senate Bill 1439 (2022), Senate Bill 1181 (2024), and Senate Bill 1243 (2024), unless otherwise exempt under that statute; Contractor shall disclose any contribution to an elected or appointed City official’s campaign or committee in an amount of more than five hundred dollars ($500) made within 12 months preceding the Commencement Date, by Contractor, its, her, or his agent, or another party affiliated with Contractor. Contractor shall provide a signed copy of the attached Campaign Contribution Disclosure Form to City prior to, or concurrent with, Contractor's execution of this Agreement and no later than the Commencement Date.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
ARTICLE 1. WORK OF CONTRACTOR
1.1 Scope of Work.
Contractor shall perform all of the work, furnish all labor, materials, equipment, tools, utility services, and transportation, and comply with all of the specification and requirements set forth in the Project Documents for the Project (as each such terms are defined below), in compliance with all terms and conditions of this Agreement, and as described in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Contractor shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein. Contractor covenants
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 4 that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended.
For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.
1.2 Project Documents.
The Scope of Work shall include the proposal and any other documents submitted from Contractor to the City for the project entitled
__________________________________________ (the “Project”), including any documents or exhibits referenced therein (collectively, “Project Documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the Project Documents and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any federal, state, or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in California Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the California Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by state law and DIR regulations. Pursuant to California Labor Code Section 1771.1, Contractor and all subcontractors must be registered with, and pay an annual fee to, the DIR prior to and during the performance of any work under this Agreement. Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor’s or any of its subcontractors’ DIR registration status has been suspended, revoked, expired, or otherwise changed.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by California Labor Code Section 1771. Pursuant to California Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of California Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200)
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 5 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (d) Payroll Records. Contractor shall comply with and be bound by the provisions of California Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in California Labor Code Section 1776; certify and make such payroll records available for inspection as provided by California Labor Code Section 1776; and inform the City of the location of the records.
(e) Apprentices. Contractor shall comply with and be bound by the provisions of California Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide the City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by California Labor Code Sections 1810 and 1811. As required under California Labor Code Section 1812, Contractor and each of its subcontractors shall keep an accurate record showing the name of and actual hours worked each calendar day and each calendar week by each worker employed by them in connection with the work performed under the terms of this Agreement. (g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code. Pursuant to California Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1½) times the basic rate of pay. (h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 6 Contractor’s Authorized Initials _______________
(Name)
(Title)
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay their workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend, and hold harmless the City, its officers, employees or agents of the City, against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder.
1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor:
(i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) The Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown, or latent conditions at the Project site, materially different from those indicated by information about the Project site made available to bidders prior to the deadline for submitting bids on the Project; or (iii) unknown physical conditions at the Project site of any unusual nature, different from those ordinarily encountered, and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder. (c) The City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 7 increase in Contractor's cost of, or the time required for, the performance of any part of the work, the City shall issue a Change Order per Section 1.10 of this Agreement. (d) In the event that a dispute arises between the City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under this Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the Parties.
(e) As applicable, the City will compensate Contractor to the extent required by California Government Code Section 4215 by issuing a Change Order per Section
1.10 of this Agreement.
1.7 Protection and Care of Work and Materials.
The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of this Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by the City, except such losses or damages as caused by the City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without the City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.
1.8 Warranty.
Contractor warrants all work under this Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed or corrected and any non-conforming construction or materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in this Agreement, or the Project Documents, or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance by the City for the Project, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the requirements under this Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to any emergency condition or situation. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other subcontractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of this Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 8 of the Contractor. All warranties and guarantees of subcontractors, suppliers, and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement or the Project Documents, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.
Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.
1.9 Inspection by City.
In connection with the performance of this Agreement, the City shall have the authority to enter the worksite at any time for the purpose of identifying the existence of conditions, either actual or threatened, that may present a danger or hazard to any and all employees. The Contractor agrees that the City, in its sole authority and discretion, may order the immediate abatement of any and all conditions that may present an actual or threatened danger or hazard to any and all employees at the worksite Contractor acknowledges the provisions of Section 6400 of the California Labor Code, which requires that employers shall furnish employment and a place of employment that is safe and healthful for all employees working therein. In the event the City identifies the existence of any condition that presents an actual or threatened danger or hazard to any or all employees at the worksite, the City is hereby authorized to order the immediate abatement of that actual or threatened condition pursuant to this Section.
The City may also, at its sole authority and discretion, issue an immediate stop work order to the Contractor to ensure that no employee working at the worksite is exposed to a dangerous or hazardous condition. Any stop work order issued by the City to the Contractor in accordance with the provisions of this section shall not give rise to any claim or cause of action for delay damages by the Contractor or the Contractor’s agents or subcontractors against the City.
1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes to the work by altering, adding to or deducting from said work.
No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in: (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder. (b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $60,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days may be approved by the Contract Officer, provided that such increase does not materially affect the work in a manner or materially and detrimentally affect the interest of the City. Any greater increases, taken either separately or cumulatively, must be approved by the City Council.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 9 (c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order that is completed to the satisfaction of the City, as follows:
(i) Labor: The cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: The cost of materials and equipment shall be at cost to Contractor or the lowest current price for which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) Daily Reporting: If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes all invoices for labor, materials, and equipment costs for the work under the Change Order. The daily report must include: list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights to payment for the work performed for that day. (d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
1.11 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
1.12 Further Responsibilities of the Parties
Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 10 may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the Project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the Project being designed.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed ___________________________ Dollars and _____ Cents ($_________) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion, (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that: (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all Project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Contractor shall furnish to the City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by the City’s Finance Director and/or the Contract Officer. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, include a copy of Contractor’s certified payroll and proof that the certified payroll has been submitted to the DIR, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Contractor shall also submit a list of the prevailing wage rates for all employees and subcontractors providing services under this Agreement, as applicable, with
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 11 Contractor’s first invoice. Contractor shall not invoice the City for any duplicate services performed by more than one person.
City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by the City, or as provided in Section 7.3, the City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that the City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under California Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by the City, the original invoice shall be returned by the City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in the work performed by Contractor.
2.6 Retention.
The City will deduct a five percent (5%) retention from all progress payments. In accordance with California Public Contract Code Section 22300, which is hereby incorporated into this Agreement, City shall permit the substitution of securities for any moneys withheld by City to ensure performance under this Agreement. The retention held by the City shall be released within sixty (60) days after the date of completion of the work and the Project, as required by California Public Contract Code Section 7107. In the event of a dispute between the City and Contractor, the City may withhold from the final payment an amount not to exceed one hundred fifty percent (150%) of the disputed amount.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed (“NTP”) by the Contract Officer and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer, but not exceeding one hundred eighty (180) days cumulatively.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 12
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Inspection and Final Acceptance.
The City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. The City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. The City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. If the City finds that Contractor’s work does not meet the requirements and standards set forth in this Agreement, Contractor shall remedy any defects in the work at Contractor’s sole expense, following notice by the City. The City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by the City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.
3.5 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding ( ) year[s] from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). .
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Contractor.
The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act on its behalf with respect to the work specified herein and make all decisions in connection therewith:
(Name), (Title)
(Name), (Title)
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 13 It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for the City to enter into this Agreement. Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of the City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Contractor.
Contractor shall have no authority to bind the City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against the City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by the City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees, or agents of the City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care, or any other benefits which may otherwise accrue to the City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be _____________________________, or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by the City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Contractor, its principal officers, agents, or employees, perform the services required herein, except as otherwise set forth herein. The City shall have no voice in, or authority over, the selection, discharge, supervision, or control of Contractor’s employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service.
Contractor shall perform all services required herein as an independent contractor of the City and shall remain at all times as to the City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of the City. The City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.
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4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability, and reputation of Contractor, its principals, and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations, and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of the City.
ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS
5.1 Insurance Coverages.
Without limiting Contractor’s indemnification obligations to the City (as set forth below), and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type, and amounts described below and in a form satisfactory to City. (a) General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. [The Product and Completed Operations coverage under the policy shall extend a minimum of three (3) years after completion of the Project. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the policy must include work performed “by or on behalf” of the insured. The policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. The policy shall specifically provide for a duty to defend on the part of the insurer.][CITY’S RISK MANAGER TO CONFIRM WHETHER TO INCLUDE THESE TERMS]
(b) Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional Liability (errors & omissions) Insurance. Contractor shall maintain professional liability insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 15 (d) Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Builder’s Risk Insurance. Contractor shall maintain Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the Project and no coinsurance penalty provisions or provisional limit provisions. The policy must include: (1) coverage for any ensuing loss from faulty workmanship, nonconforming work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) ocean marine cargo coverage insuring any Project materials or supplies, if applicable; and (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Project site or any staging area.[CITY’S RISK MANAGER TO CONFIRM INCLUSION OF THIS SECTION]
(f) Pollution Liability Insurance. Contractor shall maintain Environmental Impairment Liability insurance, written on a Contractor’s Pollution Liability form or other form acceptable to the City providing coverage for liability arising out of sudden, accidental, and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites.[CITY RISK MANAGER TO CONFIRM INCLUSION OF THESE TERMS – IT IS RECOMMENDED BY THE INSURANCE INDUSTRY]
(g) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (h) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of Insurance. Contractor shall provide certificates of insurance to the City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of Coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the services hereunder by Contractor, its agents, representatives, employees or subcontractors.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 16 (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by the City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may cancel this Agreement.
(e) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of Contract Provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder.
(h) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any Party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 17 (j) Additional Insured Status. General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing. (l) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass Through Clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to the City for review. (n) City’s Right to Revise Specifications. The City reserves the right at any time during the term of this Contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.
(p) Timely Notice of Claims. Contractor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees, and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration, or regulatory claims, damages to persons or property, injuries, or death of any person (including workers and the public), losses, costs, penalties, obligations, errors, omissions, or liabilities, whether actual or threatened (herein “claims or liabilities”), that may be asserted or claimed by any person, firm, or entity arising out of or in connection with the negligent
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 18 performance of the work provided herein of Contractor, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant, or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities (with legal counsel approved by City) and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith; (b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents, or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers, agents, or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
In addition, Contractor agrees to indemnify, defend, and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights, or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same.
Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify the City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless, or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of the City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from the City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.
Contractor’s obligations under this Section shall apply regardless of whether or not such claims or liabilities were caused in part or contributed to by the City or any Indemnified Parties. In instances where the City or its Indemnified Parties is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 19
5.4 Notification of Third-Party Claims.
The City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. The City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.
5.5 Performance and Labor Bonds.[CITY TO CONFIRM THAT NO
WARRANTY BOND IS REQUIRED, GUARANTEEING THE WARRANTY OF CONTRACTOR UNDER SECTION 1.10 ABOVE]
Concurrently with execution of this Agreement, Contractor shall deliver to the City, the following:
(a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement (“Performance Bond”).
(b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement (“Payment Bond”).
Both the Performance Bond and Payment Bond required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his/her power of attorney. The bonds shall be unconditional and remain in force during the entire term of this Agreement.
5.6 Sufficiency of Insurer or Surety.
Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. In addition, the insurance carrier must be currently authorized by the Insurance Commissioner to transact business of insurance or be on the List of Approved Surplus Line Insurers issued by the State of California. If this Agreement continues for more than three (3) years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the bonds required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.
5.7 Substitution of Securities.
Pursuant to California Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by California Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.
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5.8 Release of Securities.
The City shall release the Performance and Payment Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the work for the Project has been finally accepted by the City; and (c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Payment Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to the City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of the City, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to the City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law, including but not limited to the California Public Records Act.
6.2 Reports.
Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to the City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by the City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use,
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 21 reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use.
Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to the City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify the City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) Information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than the City without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents, and subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or admissions, or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives the City sufficient notice of such court order or subpoena to allow it to raise appropriate objections.
(c) If Contractor, or any officer, employee, agent, or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs, and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify the City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide the City with sufficient opportunity to review, comment, or file appropriate objections to any response to discovery requests provided by Contractor. This right to review any such response, however, does not imply or mean the right by the City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 22 instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, in the sole and absolute discretion of the Project Manager. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on such invoices only when the default is cured to the satisfaction of the City. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement. (b) Dispute Resolution. To the extent applicable, this Agreement is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Additionally, Section 9204 of the California Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein and the intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code with respect to any such claims by Contractor. This Section shall be construed to be consistent with said statutes.
For purposes of these procedures, the term “claim(s)” means a separate demand by the Contractor, after the City has denied Contractor’s timely and duly made request for payment for extra work and/or a time extension, for: (i) a time extension, (ii) payment of money or damages arising from work done by or on behalf of the Contractor pursuant to this Agreement and payment of which is not otherwise expressly provided for or the Contractor is not otherwise entitled to, or (iii) an amount the payment of which is disputed by the City.
7.3 Retention of Funds.
Contractor hereby authorizes the City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate the City for any losses, costs, liabilities, or damages suffered by the City, and (ii) all amounts for which the City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 23 Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, the City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim.
The failure of the City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect the City as elsewhere provided herein.
7.4 Waiver.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by the City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
7.6 Legal Action.
In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to California Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Liquidated Damages.
Because the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of ___________________________ Dollars and _____ Cents ($_________) as liquidated damages for each working day of delay in the performance of any of the services required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to California Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the Project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 24
7.8 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 7.2.
7.9 Termination for Default of Contractor.
If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, the City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and the City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.
7.10 Attorneys’ Fees.
If either Party to this Agreement is required to initiate or defend or made a Party to any action or proceeding in any way connected with this Agreement, the prevailing Party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a Party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
7.11 Unfair Business Practices Claims.
In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the California Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment by the Parties.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 25 ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of the City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of the City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct, or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his / her financial interest or the financial interest of any corporation, partnership or association in which he/her is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.
8.4 Unauthorized Aliens.
Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, Title 8 Section 1101 et seq. of the United States Code , as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein.
Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against the City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse the City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 26 ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of La Cañada Flintridge, One Civic Center Dr., La Cañada Flintridge, CA 91011, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either Party may change its address by notifying the other Party of the change of address in writing.
Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts and Electronic Signatures.
This Agreement may be executed in two or more counterparts, each of which when so executed shall be deemed to be an original and all of which when taken together shall constitute one and the same instrument. The words “execution,” “signed,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreement, shall include images of manually executed signatures transmitted by facsimile or other electronic format (including, without limitation, “pdf”, “tif” or “jpg”) and other electronic signatures (including, without limitation, DocuSign and AdobeSign). The use of electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paperbased record-keeping system to the fullest extent permitted by applicable law, including the Federal Electronic Signatures in Global and National Commerce Act, the California Uniform Electronic Transactions Act and any other applicable law, including, without limitation, any state law based on the Uniform Electronic Transactions Act or the Uniform Commercial Code.
9.4 Integration; Amendment.
This Agreement including the attachments hereto (and the documents incorporated herein) is the entire, complete and exclusive expression of the understanding of the Parties. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council or the City’s duly authorized official, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein, and this
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 27 Agreement shall be read and enforced as though it were included herein. If through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon application of either Party, this Agreement shall forthwith be amended to make such insertion or correction/
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of the City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of the City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which they are directly or indirectly interested, or in violation of any corporation, partnership, or association in which they are directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to California Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Contractor further warrants and represents that they have not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Contractor’s Authorized Initials ___________________
(Name)
(Title)
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the Parties hereto warrant that:
(i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the Parties.
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 28 [SIGNATURES APPEAR ON THE FOLLOWING PAGE]
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 29 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY:
CITY OF LA CAÑADA FLINTRIDGE, a municipal
corporation
By:
___________________________________
Daniel Jordan
City Manager
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
By:
___________________________________
Adrian R. Guerra
City Attorney
ATTEST:
By:
___________________________________
Tania Garcia
City Clerk
CONTRACTOR:
(INSERT COMPANY NAME), a ___________
By:
___________________________________
Name: (Insert Name)
Title: (Insert Title)
Email: Email Address
Phone Number:
By:
___________________________________
Name: (Insert Name)
Title: (Insert Title)
Email: Email Address
Phone Number:
Address: ____________
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED
PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 30
UNLESS EXECUTED UTILIZING DIGITAL SIGNATURE IN ACCORDANCE WITH CALIFORNIA CODE OF REGULATIONS TITLE 2 SECTION 22003.
01172.0001 2074539.1 12/19/2025 A-1
EXHIBIT “A”
SCOPE OF WORK
I. [NOTE: CHOOSE WHICH OF THE FOLLOWING OPTIONS IS MOST APPROPRIATE:][Contractor shall perform all of the work and comply with all of the specifications and requirements in the Project Documents for the Project, including any documents or exhibits referenced therein.] / [Contractor shall perform the following services:
(a) _____________
(b) _____________
i. (c) _____________]
II. Brief description of the work to be performed:
[ADD BRIEF DESCRIPTION]
III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports:
A.
B.
C.
IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.
V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition[; and shall observe and perform all traffic control safe protocols while working in the public right of way and upon any City facilities].
01172.0001 2074539.1 12/19/2025 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.
I.
II.
01172.0001 2074539.1 12/19/2025 C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates set forth in the Project Documents submitted as part of Contractor’s Proposal, and listed below:
[INSERT BID SHEET]
II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.
III. Within the budgeted amounts for each item in the Project Documents, and with the approval of the Contract Officer, funds may be shifted from one item’s subbudget to another so long as the Contract Sum is not exceeded per Section 2.1.
IV. The City will compensate Contractor for the services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the services.
V. The total compensation for the services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.
01172.0001 2074539.1 12/19/2025 D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the following schedule:
Description Days to Perform Deadline Date
A. [Task A] ______________ ______________
B. [Task B] ______________ ______________
C. [Task C] ______________ ______________
II. Contractor shall deliver the following tangible work products to the City by the following dates.
A.
B.
C.
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.
01172.0001 2074539.1 12/19/2025 D-1
PERFORMANCE BOND
WHEREAS, the CITY OF LA CAÑADA FLINTRIDGE, (“City”), has awarded to __________________________________, as Contractor (“Principal”), a Contract for the work entitled and described as
follows:__________________________________________________; WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of ________________________________________ ($______________), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.
Executed on 20___.
PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal)
01172.0001 2074539.1 12/19/2025 D-2
Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of
process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
NOTICE:
No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.
01172.0001 2074539.1 12/19/2025
PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF LA CAÑADA FLINTRIDGE, (“City”), has awarded to __________________________________, as Contractor (“Principal”), a Contract for the work entitled and described as
follows:__________________________________________________; WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of ________________________________________ ($______________), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.
This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond. Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.
01172.0001 2074539.1 12/19/2025
Executed on , 20____.
PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
NOTICE:
No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.
WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of La Cañada Flintridge
Project: _____________________________________________
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.
The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.
POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:
Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
Insurance Company Agent for Service
of Process in California:
Name
Agency
Street Number
City and State
Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.
This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.
NOTICE:
No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.
ADDITIONAL INSURED ENDORSEMENT
COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to Public Agency at:
City Manager, City of La Cañada Flintridge, One Civic Center Dr., La Cañada Flintridge, California 91011.
10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □
12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).
13. This is an □ occurrence or □ claims made policy (check one).
14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.
Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard