p / 25 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.047 Project Understanding & Approach City a data-supported basis for understanding
which interventions produce the greatest
improvement and under what conditions. Results
will be presented comparatively against the Task 4
baseline.
KEY DELIVERABLES
Evacuation Management Strategies and
Mitigation Analysis Memorandum summarizing
trigger point recommendations, zone
sequencing, routing and network management
strategies, Red Flag No-Parking Program
assessment, and mitigation strategy scenario
analysis results
TASK 6: Public
Communications Framework
Clear, accessible public communications are among
the most consequential elements of any evacuation
plan. When residents cannot quickly understand what
to do, where to go, and which channel to trust, even
well-designed evacuation strategies underperform.
This task builds on the best practices review
conducted in Task 2, incorporating lessons learned
from after-action reports across multiple Southern
California wildfire events, to develop public-facing
guidance that is as simple and actionable as possible.
Best Practices and Lessons Learned Foundation.
CRA will synthesize findings from the after-action
reports reviewed in Task 2, with specific attention
to how public notifications were received, what
messaging was effective or confusing, which
communication channels reached the most
residents, and where gaps in public understanding
contributed to delayed or unsafe evacuations.
This synthesis will directly inform the design and
content of all public-facing materials developed
under this task.
Public-Facing Evacuation Guidance and
Graphics. CRA will develop clear, visually
accessible evacuation guidance materials
formatted for both digital and print distribution.
Materials will include zone-specific maps and
Watch / Warning / Order action guidance for each
hazard type; simplified one-page guidance cards
by zone; special populations guidance covering
seniors, residents without vehicles, non-Englishspeaking households, and households with pets or livestock; and school-specific parent guidance
on when to proceed to reunification sites versus
shelter-in-place. The goal is to distill complex
evacuation information into formats that a resident
can understand and act on quickly, without
needing to consult a lengthy document.
Multi-Channel Communications
Recommendations. CRA will develop
recommendations for how the City can deploy
evacuation guidance consistently and effectively
across all available communications channels,
including Genasys EVAC for zone-based
emergency alerts, text-based subscription services,
email-based communications, social media
platforms, the official City website, and press
releases. Recommendations will address message
content, format, and sequencing for each channel,
with the goal of ensuring that residents receive
consistent, clear guidance regardless of which
channel they access first.
Implementation Framework. CRA will develop
an agency roles and responsibilities framework for
City departments and partner agencies covering
the communications chain during an evacuation
event, coordination with City communications
staff on messaging consistency and channel
management, and maintenance and update
protocols specifying the conditions that should
trigger a communications review, such as a
significant event, a change to the zone structure,
or an update to the Genasys system. Training
and exercise recommendations will be included
to keep City staff current on communications
protocols between update cycles.
p / 26 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.047 Project Understanding & Approach
KEY DELIVERABLES
Public Communications Framework
Memorandum, with supporting materials
including public-facing evacuation zone maps
and guidance graphics, Watch / Warning /
Order action guidance by hazard type, special
populations and multilingual communications
guidance, school-specific parent
guidance, multi-channel communications
recommendations, and agency roles and
communications maintenance protocol
TASK 7: Community
Engagement and Coordination
Effective plan development requires structured
input from the public, subject matter experts, and
partner agencies at the points in the project where
that input can most meaningfully shape the work. All
engagement activities are coordinated in advance
with City staff and conducted at the City’s direction.
Community input is incorporated into the draft and
final Evacuation Plan as appropriate.
7.1 COMMUNITY ENGAGEMENT
CRA will support a structured public engagement
program to inform the community of the project,
gather resident input at key analytical milestones,
and present findings and recommendations before
the Plan is finalized. CRA will prepare all materials,
facilitate all sessions, and provide written summaries
of input received. Engagement will include two virtual
public workshops aligned with project milestones: the
first following completion of the existing conditions
review and evacuation analysis to present findings
and gather public input before strategy development
begins, and the second following completion of the
evacuation strategy to present draft recommendations
and gather input before the Plan is finalized. CRA will also support in-person presentations to City advisory
bodies as directed, and will incorporate access and
functional needs stakeholders into the engagement
process throughout.
7.2 SUBJECT MATTER EXPERT (SME)
COORDINATION
CRA will coordinate with the Subject Matter Expert
group identified by the City, which will include
representatives from agencies and organizations with
operational roles in a La Cañada Flintridge evacuation.
The SME group may include LAFD, LASD, Caltrans
District 7, LA County OES, LA County Flood Control
District, Metro, school district administration, and
neighboring jurisdictions, as determined by the City
at kickoff. SME coordination serves two functions:
gathering the operational knowledge and agencyspecific constraints that inform the technical analysis, and validating findings and recommendations before
they are incorporated into the Plan. CRA will conduct
a minimum of two SME meetings or workshops over
the course of the project, with up to four meetings if
determined necessary by the City’s project manager.
The first SME meeting will be held following
completion of the existing conditions review and
evacuation analysis to gather input before strategy
development begins; the second will be held when
the draft Plan is ready to provide the SME group with
an opportunity to review recommendations before the
document is finalized. Additional meetings within the
four-meeting scope may be scheduled at the City’s
direction to address specific coordination needs as
the project progresses. CRA will prepare all meeting
materials and provide written summaries to the City
before distribution to SME contacts. All agency
contact is initiated at the direction of the City’s project manager.
7.3 CITY COUNCIL COORDINATION
CRA will support up to two in-person presentations to
the City Council: one to present the draft Plan findings and recommendations prior to finalization, and one
during the final adoption phase. CRA will prepare all
p / 27 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.047 Project Understanding & Approach technical materials, exhibits, and summaries required
for each presentation. All Council communication is
coordinated through the City’s project manager; CRA
will not communicate independently with Council
Members.
KEY DELIVERABLES
Subtask 7.1 — Community Engagement:
Community engagement approach and
schedule; presentation materials, facilitated
Q&A, and written summary for each of the two
virtual public workshops (Workshop 1: existing
conditions and analysis findings; Workshop
2: draft strategy and recommendations);
presentation materials and written summary
for each in-person presentation to City
advisory bodies as directed
Subtask 7.2 — SME Coordination: Meeting
agendas and background materials distributed
in advance of each SME meeting (minimum
2, up to 4); written meeting summaries
documenting discussion points, decisions,
and action items provided to the City prior to
distribution to SME contacts
Subtask 7.3 — City Council Coordination:
Presentation materials, exhibits, and written
summary for each City Council presentation
(up to 2)
TASK 8: La Cañada Flintridge
Comprehensive Evacuation
Plan
This task synthesizes the findings, strategies, and
recommendations developed across Tasks 1 through
7 into the La Cañada Flintridge Comprehensive
Evacuation Plan, a single formally adoptable document
structured to serve the City, its partner agencies,
emergency responders, and the public. A Maintenance
and Implementation Roadmap is incorporated into the
Plan outlining recommended next steps, responsible
parties, and conditions that should trigger a plan
update.
8.1 DRAFT EVACUATION PLAN
CRA will integrate all findings and recommendations
from Tasks 1 through 7 into a cohesive draft Plan and
apply one internal quality review before submission to
the City. Following City review, CRA will incorporate
City comments and prepare a revised draft within
two weeks of receiving City comments. At this stage,
CRA will also prepare a concise Executive Summary
distilling the City’s evacuation context, key analytical findings, and highest-priority recommended actions
into a format suitable for public distribution and
decision-maker review. The revised draft, together
with the Executive Summary, will then be released to
the SME group for review. CRA will incorporate SME
comments and prepare a public review version within
two weeks of receiving SME comments. This version
will be used for the public review period and City
Council presentations under Task 7.
8.2 FINAL EVACUATION PLAN
Following City Council direction and receipt of public
comments, CRA will incorporate all feedback and
prepare the Final La Cañada Flintridge Comprehensive
Evacuation Plan formatted for formal adoption. The
final document will reflect all City, SME, public, and
City Council input and will be ready for adoption
consideration.
All maps, figures, and supporting graphics produced
throughout the project will be packaged with the final
deliverable in both operational and public-distribution formats. All digital files generated throughout the
project, including GIS shapefiles, analysis files, schema documentation, model files, and any other supporting
data, will be clearly documented and delivered to
the City in fully editable formats, ensuring the City’s unrestricted ability to access, use, reproduce, and
update all materials without additional cost or licensing restriction.
p / 28 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.047 Project Understanding & Approach
KEY DELIVERABLES
Draft La Cañada Flintridge Comprehensive
Evacuation Plan for City review
Revised draft with Executive Summary
incorporating City comments, released for
SME review (within 2 weeks of receiving City
comments)
Public review version incorporating SME
comments (within 2 weeks of receiving SME
comments)
Final La Cañada Flintridge Comprehensive
Evacuation Plan formatted for formal adoption
All maps, figures, and supporting graphics in
operational and public-distribution formats
Complete digital file package including
GIS shapefiles, analysis files, schema
documentation, and model files in fully
editable formats
TASK 9: Optional Tasks
The following activities are offered as optional scope
items for the City’s consideration. Each is designed
to gather resident-level knowledge that can directly
improve the accuracy of the evacuation model and the
operational relevance of the Plan. These tasks are not
included in the base scope and would be authorized
separately by the City if desired.
Optional: Pop-Up Community Outreach Events
(2-3 events, Months 2-4). CRA will support
pop-up outreach events at high-traffic community
locations such as farmers markets, school pick-up
zones, and neighborhood association gatherings.
These events use brief, accessible formats to
gauge community awareness, gather input on
preparedness levels and concerns, and reach
residents who are unlikely to attend formal public
meetings.
Optional: In-Person Workshops with HighRisk and Single-Access Neighborhoods (1-2 workshops, Months 3-4). CRA will facilitate
in-person workshops targeted at residents in
neighborhoods identified during the baseline
analysis as high-risk or single-access. These
workshops gather on-the-ground knowledge that
data sources alone cannot provide: which routes
residents actually know and would use, what
factors would delay their departure, and how they
would respond to different notification levels. This
type of targeted engagement can directly calibrate
behavioral demand assumptions in the evacuation
model, producing a more credible and locally
grounded analysis.
KEY DELIVERABLES
Pop-up outreach event materials and written
summaries (2-3 events)
In-person workshop facilitation materials and
findings report (1-2 workshops)
This task synthesizes the findings, strategies,
and recommendations developed across Tasks
1 through 7 into the La Cañada Flintridge
Comprehensive Evacuation Plan, a single
formally adoptable document structured to
serve the City, its partner agencies, emergency
responders, and the public. A Maintenance
and Implementation Roadmap is incorporated
into the Plan outlining recommended next
steps, responsible parties, and conditions that
should trigger a plan update.
CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN p / 29
CRA P#2026.047 Proposed Schedule
CITY OF LA CAÑADA FLINTRIDGE – CITYWIDE EVACUATION PLAN Proposed Schedule
CRA P#2026.047
TASK DESCRIPTION Mo 1 Mo 2 Mo 3 Mo 4 Mo 5 Mo 6 Mo 7 Mo 8 Mo 9 Mo 10 KEY MILESTONES / DELIVERABLES TASK 1 Project Management and Coordination
1.1 Project Kickoff Meeting • Kickoff meeting agenda, project work plan, schedule, data request list, stakeholder/ agency contact list
1.2 Bi-Weekly Project Update Meetings • Meeting agendas and summaries (ongoing)
1.3 Monthly Invoicing and Status Reporting • Monthly invoices with written status summaries TASK 2 Review of Existing Conditions and Documents • Existing Conditions and Document Review Memorandum TASK 3 Special Populations and Access Considerations • Special Populations and Access Considerations Memorandum TASK 4 Hazard and Evacuation Analysis
4.1 Evacuation Network Baseline and Model Inputs • Evacuation Network Baseline Technical Memorandum for City review
4.2 Evacuation Simulation Modeling and Analysis • Hazard and Evacuation Analysis Technical Memorandum TASK 5 Evacuation Strategy and Recommendations
5.1 Coordination Strategies and Recommendations with Local Partners • Coordination Strategies and Recommendations with Local Partners Memorandum
5.2 Evacuation Management Strategies and Mitigation Analysis • Evacuation Management Strategies and Mitigation Analysis Memorandum TASK 6 Public Communications Framework • Public Communications Framework Memorandum with supporting materials TASK 7 Community Engagement and Coordination
7.1 Community Engagement
• Community engagement approach and schedule
• Virtual workshop materials and summaries (2)
• In-person presentation materials and summaries (as directed)
7.2 SME Coordination • Meeting agendas and background materials • Written meeting summaries (min. 2, up to 4 meetings)
7.3 City Council Coordination • City Council presentation materials and summaries (up to 2) TASK 8 La Cañada Flintridge Comprehensive Evacuation Plan
8.1 Draft Evacuation Plan
• Draft Plan for City review
• Revised draft + Executive Summary for SME review (within 2 wks of City comments) • Public review version (within 2 wks of SME comments)
8.2 Final Evacuation Plan • Final Plan formatted for formal adoption • All maps, figures, GIS files, analysis files, and supporting data in fully editable formats LEGEND: Project management — Task 1 (ongoing) Analytical tasks — Tasks 2-6 Engagement and coordination — Task 7 Plan assembly — Task 8
p / 30 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047
Key Personnel & Rates
PROJECT TEAM
CR Associates has assembled a focused team purpose-built for this project. Every member brings direct experience with wildfire evacuation planning, emergency operations, and California’s regulatory framework governing evacuation analysis — this is not a general planning team stretching into unfamiliar territory. Our structure mirrors the RFP’s scope, with dedicated leads for project management, hazard and evacuation analysis, data synthesis, and community engagement, each supported by technical staff with specialized skills in Vissim microsimulation, GIS mapping, and public outreach.
Below you will find an organizational chart, followed by a brief biography for each key member of our team.
Full resumes are included in Appendix A.
CITY OF LA CAÑADA FLINTRIDGE
Project Manager
ADAM CHASE, PE, TE
Principal-in-Charge
PHUONG NGUYEN, TE
Project Manager
JORGE MURADAS, EIT
Hazard &
Evacuation Analysis
JACKSON SCHULZ
Vissim Modeling Specialist
TANIA GARCIA-ACOSTA, EIT
Data Analysis
ANNABEL GREALISH
Outreach Coordination
JESUS MARTINEZ
Vissim Modeling Specialist
JENNY AN, CPF, LCI, RA
Community Outreach
& Engagement
CRISTIAN BELMUDEZ
Evacuation Data
Synthesis Lead
p / 31 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.028 Key Personnel & Rates
KEY PERSONNEL
Adam Chase PE, TE
Principal-in-Charge
Phuong Nguyen TE
Project Manager
Adam brings direct, hands-on leadership experience from the 2018 Woolsey Fire in the City of Malibu, where he served as Deputy Public Works Director and played a central role in emergency response, recovery, and resilience planning. Operating within the Emergency Operations Center under unified command, Adam led Public Works coordination in support of fire, law enforcement, and regional agencies. His responsibilities included managing roadway closures, maintaining emergency access and evacuation routes, coordinating debris clearance, and supporting real-time field operations under rapidly changing conditions. Through this role, he gained firsthand experience with how evacuation systems function under stress, including the effects of congestion, limited roadway redundancy, and communication constraints within a wildland-urban interface environment.
Following the incident, Adam contributed to after-action evaluations focused on improving evacuation and emergency response strategies. His work included identifying system constraints such as network bottlenecks, evacuation timing patterns, and interagency coordination challenges, and advancing practical improvements including zone-based evacuation approaches and stronger integration of transportation operations into emergency planning. He also led key aspects of post-fire recovery, including infrastructure restoration, FEMA-coordinated debris removal programs, and support for large-scale rebuilding efforts. This combined experience provides Adam with a comprehensive understanding of how emergency response, infrastructure systems, and regulatory processes intersect, allowing him to develop evacuation and transportation strategies that are both technically sound and operationally practical.
Phuong will serve as Project Manager and primary point of contact for the City of La Cañada Flintridge. He brings 19 years of experience in transportation engineering, with a strong focus on evacuation analysis using microsimulation and travel demand modeling. Over the course of his career, Phuong has refined his analytical approach to better reflect real-world conditions by incorporating key behavioral factors such as selfevacuation triggers, mobilization lag, and shelter-in-place decision-making.
Phuong serves as the on-call traffic engineer for multiple jurisdictions across Southern California, providing him with direct, ongoing engagement with public works staff, fire departments, law enforcement, and emergency management teams. This role includes support during Emergency Operations Center activations, giving him practical insight into how Emergency Operations Plans are implemented, how agencies coordinate under timesensitive conditions, and how field decisions evolve during active incidents. This operational perspective informs each analysis he leads, ensuring results are grounded in how evacuation systems function in practice.
He works closely with fire protection specialists to align fire behavior assumptions with evacuation modeling and approaches each project with a focus on implementability. Phuong emphasizes identifying cost-effective, highimpact strategies that agencies can realistically deploy, ensuring that technical analyses translate into actionable tools that support emergency response and long-term community resilience.
p / 32 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.047 Key Personnel & Rates
Jenny An CPF, LCI, RA
Senior Planner / Community Outreach Lead
Cristian Belmudez
Data Analytics and Synthesis Lead
Jorge Muradas EIT
Evacuation Modeling and Analysis Lead
Jenny leads community engagement and outreach for CRA’s Complete Streets and placemaking projects, supporting communities in developing a shared vision and implementing design solutions. She holds certification as a professional facilitator and brings direct experience delivering community-based projects across Southern California. Her expertise spans public-facing materials development, program branding, social media, text-based outreach, virtual engagement, and in-person demonstration and pop-up strategies. Her background in architecture, urban design, and construction management provides a strong foundation for cross-disciplinary collaboration and clear communication with diverse stakeholder groups. She also brings extensive experience developing competitive grant applications, with a strong track record of translating complex projects into clear, high-scoring narratives.
Cristian will serve as the Data Analytics and Synthesis Lead, responsible for integrating and interpreting the full range of technical data developed throughout the project into clear, data-driven findings that support the Citywide Evacuation Plan. As part of CRA’s internal research and development efforts, Cristian designs and applies advanced analytical tools and automated workflows to efficiently process and synthesize large, multisource datasets — identifying patterns across evacuation modeling outputs, historical wildfire after-action reports, fire behavior data, and observed evacuation behavior. His approach emphasizes maximizing analytical efficiency while maintaining a strong foundation in engineering judgment. As a native Spanish speaker with extensive public engagement experience, Cristian also translates complex technical information into clear, accessible insights for public agency staff, decision-makers, and diverse community audiences, distilling large volumes of operational data into practical conclusions that inform planning and response strategies.
Jorge leads the evacuation modeling and hazard analysis efforts, bringing specialized expertise in PTV Vissim microsimulation and data-driven transportation analysis. His work focuses on developing robust, wellcalibrated models that accurately reflect real-world conditions, including roadway constraints, traffic behavior under stress, and operational dynamics observed during emergency events. Jorge emphasizes building efficient and defensible modeling frameworks that translate complex inputs into reliable evacuation performance metrics.
He is responsible for defining evacuation scenarios, developing zone-based strategies, and evaluating network capacity in accordance with AB 747 and SB 99 requirements, including identification of single-access parcels and constrained egress areas. Jorge works closely with fire and law enforcement partners to ensure that all modeling assumptions align with Emergency Operations Plans and reflect how agencies manage evacuations in practice, including phased evacuations, traffic control, and field decision-making.
By grounding all analyses in observed data and operational context, Jorge ensures that model outputs are not only technically sound, but also directly applicable to emergency response. His work provides a reliable foundation for developing recommendations that are accurate, implementable, and aligned with the City’s emergency planning framework.
p / 33 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.047 Key Personnel & Rates
STAFF BILLING RATES
Staff Job Classification Hourly Bill Rate
Adam Chase, PE, TE Principal I $325
Traffic Engineering Operations
Phuong Nguyen, TE Senior Engineer III $295
Jorge Muradas, EIT Associate Engineer II $195
Cristian Belmudez Associate Engineer I $185
Jackson Schulz Assistant Engineer II $165
Jesus Martinez Assistant Engineer II $165
Tania Garcia-Acosta, EIT Assistant Engineer II $165
Planning
Jenny An CPF, LCI, RA Senior Planner III $280
Annabel Grealish Assistant Planner II $160
Support
Claudia Joaquin Project Controller $170
Eric Sindel Graphic Design $175
CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN p / 34
CRA P#2026.047 Proposed Budget
CITY OF LA CAÑADA FLINTRIDGE — CITYWIDE EVACUATION PLAN Proposed Budget
CRA P#2026.047
LABOR HOURS
TASK / SUBTASK A. Chase
(Principal I)
P. Nguyen
(Sr. Engineer III)
J. An
(Sr. Planner III)
C. Belmudez
(Asso. Engineer
I)
J. Muradas
(Associate
Engineer II)
T. Garcia
(Assistant
Engineer II)
Project
Controller
E. Sindel
(Graphic
Design)
J. Schulz
(Assistant
Engineer II)
J. Martinez
(Assistant
Engineer II)
Annabel
(Assistant
Planner II)
TOTAL
HOURS
Expense/
Mileage
TOTAL
COST
BILLING RATE ($/HR) $325 $295 $280 $185 $195 $165 $170 $175 $165 $165 $160 TASK 1: Project Management and Coordination 4 19 0 16 0 0 5 0 0 0 0 44 $0.00 $10,715
1.1 Project kickoff meeting, work plan & schedule 2 4 0 6 0 0 0 0 0 0 0 12 $0.00 $2,940
1.2 Bi-weekly project update meetings & summaries 1 10 0 10 0 0 0 0 0 0 0 21 $0.00 $5,125
1.3 Monthly invoicing & written status summaries 1 5 0 0 0 0 5 0 0 0 0 11 $0.00 $2,650 TASK 2: Review of Existing Conditions and Documents 2 8 2 8 8 20 0 0 0 0 0 48 $2,000.00 $11,910 Review of Existing Conditions and Documents 2 8 2 8 8 20 0 0 0 0 0 48 $2,000.00 $11,910 TASK 3: Special Populations and Access Considerations 3 4 0 8 8 12 0 4 0 8 6 53 $0.00 $10,155 Special Populations and Access Considerations 3 4 0 8 8 12 0 4 0 8 6 53 $0.00 $10,155 TASK 4: Hazard and Evacuation Analysis 2 8 1 26 20 58 0 8 130 126 0 379 $0.00 $65,210
4.1 Evacuation Network Baseline and Model Inputs 1 4 1 16 10 18 0 2 10 6 0 68 $0.00 $12,655
4.2 Evacuation Simulation Modeling and Analysis 1 4 0 10 10 40 0 6 90 90 0 251 $0.00 $42,655 TASK 5: Evacuation Strategy and Recommendations 2 13 8 8 8 14 0 2 40 40 0 135 $0.00 $25,625
5.1 Coordination Strategies and Recommendations with Local Partners 1 5 6 4 0 6 0 0 0 0 0 22 $0.00 $5,210
5.2 Evacuation Management Strategies and Mitigation Analysis 1 8 2 4 8 8 0 2 40 40 0 113 $0.00 $20,415 TASK 6: Public Communications Framework 1 6 10 0 12 12 0 6 0 0 2 49 $0.00 $10,585 Public Communications Framework 1 6 10 0 12 12 0 6 0 0 2 49 $0.00 $10,585 TASK 7: Community Engagement and Coordination 4 23 12 0 11 0 0 12 0 0 8 70 $0.00 $16,970
7.1 Community engagement 1 7 6 0 4 0 0 4 0 0 8 30 $0.00 $6,830
7.2 SME coordination 1 8 2 0 4 0 0 4 0 0 0 19 $0.00 $4,725
7.3 City Council presentations 2 8 4 0 3 0 0 4 0 0 0 21 $0.00 $5,415 TASK 8: La Cañada Flintridge Comprehensive Evacuation Plan 4 12 8 32 20 80 0 11 0 0 0 167 $0.00 $32,025
8.1 Draft Evacuation Plan 2 6 4 16 10 40 0 8 0 0 0 86 $0.00 $16,450
8.2 Final Evacuation Plan 2 6 4 8 5 30 0 3 0 0 0 56 $0.00 $10,880 TOTAL HOURS / TOTAL COST 22 93 41 98 87 206 5 43 170 174 16 955 $0.00 $168,600 Percent of Total Hours 2% 10% 4% 10% 9% 22% 1% 5% 18% 18% 2% 100% TASK 9: Optional Tasks 3 9 20 0 12 0 0 18 0 0 32 94 $4,000.00 $23,840 Pop-up community outreach events (2-3 events) 1 3 12 0 4 0 0 6 0 0 20 46 $2,000.00 $11,600 In-person workshops with high-risk and single-access
neighborhoods (2 workshops) 2 6 8 0 8 0 0 12 0 0 12 48 $2,000.00 $12,240
p / 35 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047
References & Sample Work
CLAREMONT, CALIFORNIA
CR Associates prepared a citywide evacuation analysis for the City of Claremont in direct response to the requirements of California Assembly Bill 747 and Senate Bill 99, conducting an area-wide assessment that encompassed all hazard zones identified in Claremont’s Local Hazard Mitigation Plan, including wildfire, earthquake, and dam failure scenarios, to ensure comprehensive coverage of the city’s full evacuation system rather than any single corridor or neighborhood. The analysis utilized PTV Vissim with Dynamic Traffic Assignment run across 100 simulation replications per scenario to achieve statistical convergence and produce highly defensible clearance time estimates, while also applying the 2025 California Fire Code’s Appendix D standards and vehicle generation rates derived from U.S. Census data and conservative field-validated buffers to accurately represent evacuation demand across residential and institutional land uses including the Webb Schools. All findings and single-access-point deficiency maps were developed in coordination with the City of Claremont and aligned with the City’s existing emergency planning framework, providing law enforcement, fire, and public works agencies with actionable, quantified data on congestion hot spots, constrained egress neighborhoods, and targeted mitigation strategies to inform both near-term operational decisions and long-term Safety Element policy.
City of Claremont Evacuation Analysis
CITY OF CLAREMONT
Brad Johnson
Community Development Director
Community Development
Department
[email protected]
909.399.5342
2024 - 2026
N PADUA AV
N FORBES AV
MT BALDY RD
N MOUNTAIN AV
N BONNIE BRAE AV
W BASELINE RD
N MILLS AV
E BASELINE RD
E POMELLO DR
MIRAMAR AV
City of Claremont
Evacuation Analysis for California Assembly Bill (AB) 747 and Senate Bill (SB) 99 Figure 5
Single Point Access Neighborhood
N
Development Areas with 15 or
More Dwelling Units and Single
Access Point for Evacuation
Evacuation Route
Access Point
Developments with 30
or More Dwelling Units
Developments with 15
or More Dwelling Units
p / 36 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.047 References & Sample Work
BERKELEY, CALIFORNIA
CR Associates prepared this wildfire evacuation analysis for UC Berkeley’s Cal Softball Field Renovation Project, a competitive athletic and recreational facility located at the edge of the Berkeley Hills wildland-urban interface, adjacent to High and Very High Fire Hazard Severity Zones. The analysis was conducted in support of the project’s Environmental Impact Report under CEQA and focused on a Diablo winddriven wildfire scenario, representing the most critical and likely large-scale evacuation condition in the East Bay hills.
Using PTV Vissim microsimulation, the team evaluated 18 evacuation scenarios across weekday and weekend conditions, existing and cumulative development, and targeted hillside evacuations. The analysis accounted for up to 1,603 spectators and facility users evacuating concurrently with surrounding hillside residents, Lawrence Berkeley National Laboratory employees, Tilden Park Golf Course visitors, and Witter Rugby Field attendees.
The modeling framework was grounded in Zonehaven targeted evacuation protocols used by Alameda County and the City of Berkeley and informed by Emergency Operations Plans from all three jurisdictions.
In addition to traffic modeling, the study evaluated shelter-in-place strategies within fire-resistant campus buildings as a means to reduce demand on constrained evacuation corridors.
Cal Softball Field Renovation Wildfire
Evacuation Analysis
UNIVERSITY OF CALIFORNIA,
BERKELEY
Shraddha Navalli Patil, PhD
Senior Planner
Physical & Environmental Planning
UC Berkeley Capital Strategies
[email protected]
650.223.3433
2023 - 2024
G
I
J
C F
M
D
H
E
P
K
A
N
B
L
L
O
City of Berkeley
N
Figure 2
Fire Evacuation Area
Unincorporated
County
Evacuation Route
Evactuation Area
Project Site
0 0.25 0.5 Miles City of Oakland
University of
California
Berkeley
Project Site
Hearst Av
Bancroft Way
Cedar St
Dwight Way
Rose St
University Av
Gayley Rd Piedmont Av
Grizzly Peak Bl
Marin Av
Spruce St
Henry St
Shattuck Ave
ML King Jr Way
College Av
Telegraph Av
Claremont Av
Ashby Av
California
Memorial
Stadium
Cal Softball Field Renovation Project Fire Evacuation Analysis Technical Memorandum
p / 37 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.047 References & Sample Work
ANAHEIM HILLS, CALIFORNIA
CRA P#2025.210
CR Associates and Dudek prepared a comprehensive area-wide wildfire evacuation capacity analysis for the Anaheim Hills study area on behalf of the City of Anaheim, evaluating six scenarios across both catastrophic mass-evacuation and operationally realistic area-specific wildfire conditions, covering 15 discrete evacuation zones and over 61,000 evacuating vehicles under worst-case assumptions, to provide the City with a full-spectrum, defensible understanding of network performance across the entire hills community rather than any single project or corridor. The analysis leveraged PTV Vissim microscopic simulation under Dynamic Traffic Assignment run to full convergence, incorporating phased evacuation logic, shadow evacuee behavior, early departure by vulnerable senior populations, and cumulative land use conditions consistent with guidance from the California Office of Planning and Research, the California Attorney General’s Wildfire Guidance, and Appendix Q of the California Fire Code, producing a robust, scenario-bounded dataset of clearance times grounded in observed behavior from recent Southern California wildfire events. All scenarios and optimization strategies were developed in close coordination with the City of Anaheim Traffic Engineering Division, Anaheim Police Department, Anaheim Fire and Rescue, and the City’s adopted Emergency Operations Plan, resulting in a Wildfire Evacuation Clearance Time Optimization Strategy with quantified time savings for each recommended traffic control measure, giving law enforcement and fire agencies a detailed, actionable framework for signal preemption, contraflow deployment, and phased zoneby-zone evacuation order issuance.
Anaheim Hills Fire Evacuation Study
CITY OF ANAHEIM HILLS
David Kennedy, PE
Associate Transportation Planner
Public Works Department | Traffic
and Transportation
[email protected]
714.765.4920
2024 - 2026
Anaheim Hills Fire Evacuation Analysis Page | 12
Technical Memorandum
Figure 3 - Scenario 5 & 6 (Main Report Scenario 3) – Wildfire Scenario 3: Deer Canyon Park Fire (Existing Conditions)
Appendix A - Resumes
p / 39 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 Appendix A - Resumes
ASSOCIATES
EDUCATION
BS, Civil Engineering,
University of
Massachusetts,
Amherst
ACCREDITATION
Professional Engineer
(Civil), California
#74043
Professional Engineer
(Traffic), California
#2594
AFFILIATIONS
American Public Works
Association (APWA),
Southern California
Chapter
20% Availability
27 5
YEARS
WITH FIRM
YEARS OF
EXPERIENCE
Adam served as Deputy Public Works Director for the City of Malibu during the 2018 Woolsey Fire, where he operated within the Emergency Operations Center under unified command and led Public Works coordination in support of evacuation and emergency response. He managed roadway closures, emergency access, and debris operations while supporting realtime decision-making under rapidly evolving conditions. Following the incident, he contributed to after-action evaluations focused on evacuation performance, identifying network constraints and advancing strategies such as zone-based evacuations and improved interagency coordination. He also led post-fire recovery efforts, including infrastructure restoration, FEMA debris removal programs, and support for rebuilding activities, providing him with a comprehensive understanding of emergency operations and evacuation planning in practice.
RELEVANT PROJECT EXPERIENCE
Anaheim Hills Fire Evacuation Study, Anaheim, CA: Principal-in-Charge – CRA, in partnership with Dudek, prepared a comprehensive wildfire evacuation capacity analysis for the Anaheim Hills area. The study evaluated six scenarios across catastrophic and area-specific evacuation conditions, covering 15 evacuation zones and regional demand. Using Vissim with Dynamic Traffic Assignment, CRA incorporated phased evacuation behavior, shadow evacuation, and demographic considerations. The team developed an evacuation optimization strategy with targeted traffic control and operational recommendations to support the City’s emergency response planning.
City of Claremont Evacuation Analysis, Claremont, CA: Principal-in-Charge – CRA completed a citywide evacuation analysis for the City of Claremont in support of AB 747 and SB 99 requirements. The study evaluated multiple hazard scenarios, including wildfire, earthquake, and dam failure, using Vissim with Dynamic Traffic Assignment and multiple simulation runs to establish consistent evacuation performance metrics. CRA identified constrained egress areas, single-access neighborhoods, and key congestion locations, and developed mapping and strategies to support emergency planning, Safety Element updates, and interagency coordination.
Long Beach On-Call, Civil and Traffic Engineering Services, Long Beach, CA: Project Manager – CRA is providing civil and traffic engineering on-call services for the City of Long Beach. CRA’s first task order is to redesign four high injury network intersections to final design. CRA is focusing on providing sound solutions to solve ADA pedestrian circulation, access constraints, bicycle facilities, civil and traffic engineering, and creating comprehensive transit stops.
Leucadia Boulevard Roundabout, Encinitas, CA: Principal Civil Engineer – Design of a modern roundabout along Leucadia Boulevard at Hygeia Avenue.
The project includes the construction of LID design features, decorative retaining walls to protect existing utilities and provide screening for the Adam Chase PE, TE
Principal-in-Charge
p / 40 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
(Resume continued)
CRA P#0000.000
CRA P#2026.047 Appendix A - Resumes
Adam Chase PE, TE
adjacent properties, street lighting, and landscape and irrigation improvements. The design also includes drainage upgrades to resolve existing flood control issues and the introduction of roadside water quality BMPs to improve storm water quality. The precise grading design was particularly challenging due to the steep slopes on two of the four intersection approaches and the shallow depth of various utility lines.
Ventura Santa Paula Branch Line Trail “Rails with Trails”, Ventura, CA: Project Manager – The Ventura SPBL Project is a 4-mile Class I Multi-Use Trail / Class IV Two-Way Cycle Track. The Ventura Santa Paula Branch Line (SPBL) Trail Project is set to transform community mobility with a 4-mile, Class I Mvulti-Use Trail and Class IV Two-Way Cycle Track, designed to connect residents seamlessly from the hillsides to the beach. This equity-driven initiative addresses critical transportation gaps, offering a safe, accessible, and environmentally-friendly transit corridor. CRA is leading the efforts with civil, traffic and railroad engineering services, from preliminary planning, outreach, to final construction documents. The project design is backed by $6.6M ATP Cycle 6 (CALTRANS Active Transportation Funding), while construction is supported by the California Transportation Commission’s Solutions for Congested Corridors Program with over $20M programmed funding.
Main Street Green Street – Phase 1 Improvements, El Cajon, CA: Principal Civil Engineer– The revitalization of the Main Street corridor, which will become an attractive multimodal gateway. CRA is finalizing the design to implement a road diet and vehicle lane narrowing in order to install enhanced sidewalks and access ramps, Class IV separated bikeways, enhanced pedestrian crossings, LID planters, signage, thematic site furnishings, and safety lighting.
Metro Active Transportation (MAT) Cycle 1 ATC Delegated Projects, LA Metro, Los Angeles, CA: MLK/ Gage/Avalon Task Lead – The Avalon-MLK-Gage Corridor and Redondo Beach Boulevard are two of the 16 projects funded under the Mtro Active Transport, Transit and First Last Mile (MAT) Program; a 40-year investment in active transportation infrastructure. The CRA Team is working with Metro along with the Los Angeles Department of Transportation (LADOT) and the Cities of Redondo Beach, Lawndale, Torrance, Los Angeles County Department of Public Works (LACDPW), and Caltrans to ensure the successful delivery of the Environmental/Planning, ROW, and Conceptual Engineering for both projects. The project corridors of Martin Luther King Jr. Boulevard (MLK) adjacent to the Expo Square, Gage Avenue (Gage), Avalon, and Redondo Beach Boulevard (RBB) will significantly improve the first/last mile connectivity to Metro transit line extensions and improve safety and connectivity to disadvantaged communities in South Los Angeles and South Bay cities.
Art and Music Line, CVAG, La Quinta, Indio, and Coachella, CA: Project Manager / Design Lead – Adam lead the conceptual, preliminary, and final design engineering for this 10-mile interactive bikeway that runs through the cities of Coachella, Indio, and La Quinta as well as unincorporated Riverside County. Adam wrote the winning $44M ATP Cycle 6 grant and is designing a combination of on-street one-way and two-way protected bike¬ways (Class IV) and off-street shared use paths (Class I). CRA traffic operations and civil / traffic engineers are currently working closely to test various inter¬section scenarios in an effort to design a safe bike facility that does not lead to extensive impacts to vehicular operations. The goal is to implement fully protected bike movements at over 23 signalized intersections. The project is scheduled for construction in 2025.
W 19th Street Greenway, City of National City, CA: Project Manager – The W. 19th Street Greenway project will use existing public right-of-way maintained by the City of National City to implement a permanent street closure to support recreation and active transportation needs within the community. The project will provide the public with safe non-motorized access to the Bayshore Bikeway. CRA recently completed the preliminary design for the W. 19th Street Greenway project in National City, which was successfully awarded grant funding through the CNRA’s Recreational Trails and Greenways Grant Program.
p / 41 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 Appendix A - Resumes
ASSOCIATES
EDUCATION
BS, Civil Engineering,
San Diego State
University
ACCREDITATION
Professional Engineer
(Traffic), CA #TR2660
AFFILIATIONS
Institute of
Transportation
Engineers (ITE) - Past
President (2023),
President (2022);
San Diego ITE Mobility
Task Force; San
Diego ITE Modeling
Subcommittee
55% Availability
19 14
YEARS
WITH FIRM
YEARS OF
EXPERIENCE
Phuong has 19 years of experience providing engineering services to the transportation industry. He has conducted multiple evacuation analysis using microsimulation and transportation demand model. Over the year, Phuong has conducted and continue to improves evacuation analysis methodology to includes the multiple variables associated with human behavior during an evacuation scenario. Phuong has worked closely with fire protection experts, fire chiefs, law enforcements, and public work departments to ensure that each evacuation analysis remain up to date with the latest OPR technical advisory, emergency operation plan, and published case laws.
RELEVANT PROJECT EXPERIENCE
Centennial at Tejon Ranch Evacuation Analysis, Los Angeles County, CA:
Senior Transportation Engineer – CRA, in collaboration with Dudek, conducted an evacuation travel time analysis for the 12,323-acre Centennial at Tejon Ranch project in Los Angeles County. Using the Vissim traffic microsimulation model, the study evaluated phased wildfire evacuation scenarios, incorporating fire behavior science, local topography, and roadway capacity. The analysis emphasized surgical, phased evacuations to minimize gridlock, ensure safe egress, and maintain emergency access. Findings included evacuation time estimates, bottleneck identification, and strategic recommendations to support emergency personnel in pre-planning and real-time response.
Otay Ranch Resort Village 13 Fire Evacuation Study, San Diego County, CA: Senior Transportation Engineer – CRA, in partnership with Dudek, conducted a fire evacuation analysis for the Otay Ranch Resort Village 13 Alternative I project in San Diego County. This analysis evaluated evacuation travel times under multiple wildfire scenarios to ensure safety for the proposed community and surrounding areas. Using Vissim microsimulation modeling, CRA examined mass and targeted evacuation scenarios, incorporating worstcase conditions such as wind-driven fires, vehicle volumes, roadway capacities, and local topography. The study emphasized phased, surgical evacuations over mass evacuations to minimize congestion, prioritize at-risk zones, and maintain emergency access. Findings included evacuation time estimates, roadway bottlenecks, and capacity assessments. CRA also developed a framework for using these results in future analyses, focusing on enhancing real-time decisionmaking during emergencies.
Beaumont Pointe Fire Evacuation Analysis, Riverside County, CA: Senior Transportation Engineer – CRA, in partnership with Dudek, conducted a comprehensive fire evacuation analysis for the proposed Beaumont Pointe development in Riverside County. The project evaluated evacuation timeframes for various wildfire scenarios under “Red Flag” conditions, incorporating critical factors like roadway capacity, vehicle volumes, and potential bottlenecks.
The analysis utilized Vissim microsimulation modeling to assess 17 different scenarios, including full and partial evacuations, phased strategies, and shelterin-place options.
Phuong Nguyen TE
Project Manager / Senior Transportation Engineer
p / 42 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
(Resume continued)
CRA P#0000.000
CRA P#2026.047 Appendix A - Resumes
Phuong Nguyen TE
Fanita Ranch Fire Evacuation Analysis, Santee, CA: Project Manager – CRA, in collaboration with Dudek, conducted a fire evacuation analysis for the proposed Fanita Ranch project in Santee, California. The analysis assessed evacuation times for various wildfire scenarios, including worst-case conditions with Santa Ana winds and nighttime mass evacuations. Using Vissim microsimulation modeling, CRA evaluated nine scenarios, focusing on phased evacuations, targeted evacuations, and the inclusion of the Magnolia Avenue Extension.
The study identified evacuation times, potential bottlenecks, and the effectiveness of phased evacuation strategies, prioritizing high-risk zones near wildland interfaces. Recommendations emphasized the importance of roadway improvements, fire-resistant infrastructure, and strategic evacuation planning to ensure the safety of residents. The findings, including evacuation travel times and strategic guidance for emergency personnel, were compiled into a technical memorandum to support the city’s wildfire response and emergency preparedness efforts.
Monteverdi Berggruen Institute Evacuation Analysis, Los Angeles County, CA: Project Manager – CRA performed a regional wildfire evacuation analysis for the Monteverdi Berggruen Institute and surrounding Bel Air and Santa Monica Mountains corridor. The study developed 10 scenarios covering existing conditions, project operations, event conditions, and cumulative development using Vissim with Dynamic Traffic Assignment. CRA incorporated major institutional land uses and regional traffic generators to capture full evacuation demand. The analysis was coordinated with City and County emergency planning frameworks and supports phased evacuation strategies, traffic management planning, and emergency response coordination.
Beaumont Pointe – Fire Evacuation Analysis, Beaumont, CA: Project Manager– CRA prepared a regional wildfire evacuation analysis for the Beaumont Pointe Project and surrounding Riverside County communities, including cumulative development conditions such as Hidden Canyon. The study utilized PTV Vissim microsimulation with conservative demand assumptions and maintained inbound capacity for emergency responders by not relying on contraflow operations. CRA evaluated evacuation performance under peak conditions and coordinated with Riverside County Fire and Sheriff’s Department protocols to ensure the analysis reflects local operational practices and supports evacuation timing and freeway management strategies.
Banning Commerce Center – Fire Evacuation Analysis, Banning, CA: Project Manager – CRA conducted an area-wide wildfire evacuation analysis for the Banning Commerce Center Project and surrounding communities in the City of Banning and Riverside County. The study evaluated five scenarios ranging from existing conditions to full cumulative buildout using PTV Vissim microsimulation with multiple simulation runs per scenario. The analysis incorporated regional travel demand, vehicle ownership characteristics, and wind-driven fire conditions to estimate evacuation clearance times and identify key congestion locations. CRA coordinated closely with local and county agencies to align assumptions with emergency operations protocols and to support phased evacuation planning and response strategies.
p / 43 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047
ASSOCIATES
25% Availability
Appendix A - Resumes
21 5
YEARS
WITH FIRM
YEARS OF
EXPERIENCE
Jenny has led community engagement and public communications efforts across a wide range of planning and infrastructure projects, bringing 18 years of experience in public facilitation, stakeholder coordination, and outreach strategy development. As a certified facilitator with deep roots in community-based work, Jenny designs and executes engagement programs that reach diverse audiences through interactive workshops, pop-up events, multilingual outreach, and virtual and social media platforms. Her experience includes coordinating with public agencies, elected officials, advisory bodies, and community-based organizations to ensure that technical planning processes are transparent, inclusive, and responsive to local concerns. Her background in project management and visual communications further enables her to develop presentation materials, public-facing graphics, and summary documents that clearly convey technical findings to decision-makers and the general public — a critical capability for City Council briefings, multi-agency workshops, and community forums.
RELEVANT PROJECT EXPERIENCE
LA Metro Active Transportation Strategic Plan Update, Los Angeles County, CA.: Deputy Project Manager – CRA is currently leading the countywide Active Transportation Strategic Plan Update for Metro. This plan has three key phases including updating Goals & Objectives based on a thorough review of the current local, regional, and state policy context; updating the Active Transportation Networks including refining proposed bikeways and first last mile improvements, adding proposed regional pedestrian districts; and finally, developing an Implementation Strategy to guide short-term success in building out proposed networks to help shift travel from driving alone to walking, cycling and transit. Extensive community engagement is being conducted by a 100+ member Technical Working Group as well as multiple subregional meetings and public workshops.
College Blvd Multi-Modal Improvements, Oceanside, CA: Outreach Lead – CRA is leading the preliminary and final engineering design for the College Boulevard Multi-Modal Improvements project. The project spans 2.5 miles and is currently a four-lane roadway with Class 2 bike lanes and attached sidewalks. As part of the project, CRA developed an extensive outreach plan and led a series of interactive workshops including developing project branding, visuals and all public facing collateral materials.
SR 86 Vision Blueprint, Imperial, CA: Project Manager – CRA developed a comprehensive land use, zoning, and circulation strategy for SR 86 within the City of Imperial. CRA is developing a Complete Streets vision that reimagines the rightof-way as a space that provides significant traffic calming, a dedicated pedestrian sidewalk, a separated bikeway, lighting, and LID storm water management.
CRA’s outreach focused on a series of pop up events, community workshops, and business outreach to engage and inform residents, business ownership, and visitors.
The resulting input helped form SR 86’s character and will encourage economic development, highlight Imperial as a destination, and increase the community’s ability to walk and bike throughout the downtown core, and engage in healthy recreation.
Jenny An CPF, LCI, RA
Community Outreach Lead
EDUCATION
Master of Architecture
(MArch), Andrews
University
Bachelor of
Architecture (BArch),
Andrews University
ACCREDITATION
IAF Public Facilitator
League of American
Bicyclists Certified
Instructor
Registered Architect,
California #C32950
AFFILIATIONS
American Planning
Association (APA)
p / 44 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047
ASSOCIATES
40% Availability
Appendix A - Resumes
7 7
YEARS
WITH FIRM
YEARS OF
EXPERIENCE
Cristian Belmudez
Traffic Engineer
EDUCATION
BS, Civil Engineering,
San Diego
State University
AFFILIATION
Institute of
Transportation
Engineer (ITE) -
Program Co-Chair
Cristian Belmudez is a transportation engineer and data analyst with seven years of experience in traffic operations, multimodal mobility planning, and wildfire evacuation modeling. He is committed to advancing data-driven strategies that improve community resilience and equitable emergency preparedness.
Cristian leads CRA’s evacuation research and development efforts, designing internal tools and automated workflows that streamline microsimulation model development, scenario configuration, and network coding for complex, multihazard evacuation analyses. He brings a detailed understanding of the roadway conditions that drive evacuation performance, including constrained freeway operations, single-egress neighborhoods, narrow local streets, and capacitycritical intersections near schools and sensitive land uses, which enable him to identify network vulnerabilities and evaluate how infrastructure and operational constraints affect clearance times and route reliability.
RELEVANT PROJECT EXPERIENCE
Anaheim Hills Fire Evacuation Study, Anaheim, CA: Traffic Engineer – CRA, in partnership with Dudek, prepared a comprehensive wildfire evacuation capacity analysis for the Anaheim Hills area. The study evaluated six scenarios across catastrophic and area-specific evacuation conditions, covering 15 evacuation zones and regional demand. Using Vissim with Dynamic Traffic Assignment, CRA incorporated phased evacuation behavior, shadow evacuation, and demographic considerations. The team developed an evacuation optimization strategy with targeted traffic control and operational recommendations to support the City’s emergency response planning.
Fanita Ranch Wildfire Evacuation Analysis, Santee, CA: Traffic Engineer – CRA prepared a wildfire evacuation plan for the Fanita Ranch Specific Plan, a 2,600-acre development in the City of Santee. The analysis evaluated nine evacuation scenarios using a hybrid approach combining GIS-based modeling and Vissim microsimulation. CRA assessed both localized and broader evacuation conditions, identified key bottlenecks, and evaluated roadway network performance under varying demand conditions. The study provides recommendations to improve evacuation routing, traffic operations, and overall system resilience.
Monteverdi Berggruen Institute Evacuation Analysis, Los Angeles County, CA: Traffic Engineer – CRA performed a regional wildfire evacuation analysis for the Monteverdi Berggruen Institute and surrounding Bel Air and Santa Monica Mountains corridor. The study developed 10 scenarios covering existing conditions, project operations, event conditions, and cumulative development using Vissim with Dynamic Traffic Assignment. CRA incorporated major institutional land uses and regional traffic generators to capture full evacuation demand. The analysis was coordinated with City and County emergency planning frameworks and supports phased evacuation strategies, traffic management planning, and emergency response coordination.
p / 45 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047
ASSOCIATES
40% Availability
Appendix A - Resumes
10 <1
YEARS
WITH FIRM
YEARS OF
EXPERIENCE
Jorge Muradas EIT
Traffic Engineer
EDUCATION
BS, Civil Engineering,
San Diego
State University
ACCREDITATION
Engineer In Training,
Certificate #164353
Jorge is a traffic engineering professional with ten years of experience in traffic operations, roadway capacity analysis, and transportation impact analysis, with a focused specialization in PTV Vissim microsimulation modeling for evacuation and operational analysis. He has built, calibrated, and applied VISSIM models across a portfolio of California evacuation studies, maintaining consistency across multiple scenarios, horizon years, and build-out conditions through rigorous calibration, disciplined scenario management, and clear documentation of model assumptions.
Beyond evacuation work, Jorge has applied VISSIM to large-scale multimodal corridor analysis involving freight, transit, and general traffic networks. His broader background in adaptive signal systems, LOS/VMT analysis, and multi-agency coordination with Caltrans, SANDAG, and municipal agencies throughout Southern California supports his ability to evaluate evacuation route vehicle-handling capacity, identify choke points, and develop scenario-based assessments suited to diverse geographic and operational contexts.
RELEVANT PROJECT EXPERIENCE
City of Claremont – Evacuation Analysis, Claremont, CA: Traffic Engineer – CRA completed a citywide evacuation analysis for the City of Claremont in support of AB 747 and SB 99 requirements. The study evaluated multiple hazard scenarios, including wildfire, earthquake, and dam failure, using PTV Vissim with Dynamic Traffic Assignment and multiple simulation runs to establish consistent evacuation performance metrics. CRA identified constrained egress areas, single-access neighborhoods, and key congestion locations, and developed mapping and strategies to support emergency planning, Safety Element updates, and interagency coordination.
Beaumont Pointe – Fire Evacuation Analysis, Beaumont, CA: Traffic Engineer – CRA prepared a regional wildfire evacuation analysis for the Beaumont Pointe Project and surrounding Riverside County communities, including cumulative development conditions such as Hidden Canyon. The study utilized PTV Vissim microsimulation with conservative demand assumptions and maintained inbound capacity for emergency responders by not relying on contraflow operations. CRA evaluated evacuation performance under peak conditions and coordinated with Riverside County Fire and Sheriff’s Department protocols to ensure the analysis reflects local operational practices and supports evacuation timing and freeway management strategies.
Banning Commerce Center – Fire Evacuation Analysis, Banning, CA: Traffic Engineer – CRA conducted an area-wide wildfire evacuation analysis for the Banning Commerce Center Project and surrounding communities in the City of Banning and Riverside County. The study evaluated five scenarios ranging from existing conditions to full cumulative buildout using PTV Vissim microsimulation with multiple simulation runs per scenario. The analysis incorporated regional travel demand, vehicle ownership characteristics, and wind-driven fire conditions to estimate evacuation clearance times and identify key congestion locations. CRA coordinated closely with local and county agencies to align assumptions with emergency operations protocols and to support phased evacuation planning and response strategies.
p / 46 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047
ASSOCIATES
55% Availability
Appendix A - Resumes
1 1
YEARS
WITH FIRM
YEARS OF
EXPERIENCE
Tania Garcia-Acosta EIT
Assistant Traffic Engineer Analyst
EDUCATION
BS, Civil Engineering,
San Diego
State University
ACCREDITATION
Engineer-in-Training,
California #184431
AFFILIATION
Women’s
Transportation Seminar
(WTS) San Diego
Chapter – Member
Tania supports transportation planning and traffic engineering projects for public and private clients across Southern California. She contributes to the preparation of traffic studies and technical documentation, including Scoping Agreements, LOS-based traffic analyses, and qualitative CEQA VMT evaluations. Tania supports traffic count coordination and compilation, field reviews, and data development efforts that help advance projects efficiently and accurately. She also assists with trip generation, distribution, and assignment, as well as evaluation of site access, circulation, and vehicle queuing. Tania is proficient in traffic engineering software, including Synchro, Traffix, Highway Capacity Software (HCS), and ArcGIS Pro.
RELEVANT PROJECT EXPERIENCE
City of San Marcos On-Call Traffic Engineering and Support Services, San Marcos, CA: Traffic Engineer – CRA has delivered various traffic engineering services under this contract. Tasks within this contract encompassed reviewing traffic studies and operational analyses, addressing residents’ inquiries, conducting sight distance and safety analyses, and proposing safety countermeasures and potential traffic calming measures.
Ventura Port District, Commercial Fishing Modernization Project, Ventura, CA: Traffic Engineer – CRA provided transportation engineering services to support the Ventura Port District Commercial Fishing Modernization Project, which includes relocation and modernization of commercial fishing operations near the waterfront loading dock area. CRA evaluated site access and internal circulation associated with employee activity and high-volume hauling operations. The analysis included a qualitative CEQA Vehicle Miles Traveled (VMT) assessment consistent with the OPR Technical Advisory, as well as LOSbased traffic operations analysis at nearby intersections. CRA also conducted a queuing analysis to evaluate peak-season hauling activity, including up to approximately 150 truck trips per day, and to assess potential impacts to roadway operations and on-site circulation. Findings and recommendations were documented in technical memoranda and traffic study documentation to support environmental review and project approvals.
San Vicente Energy Storage Facility Project, County of San Diego, CA:
Traffic Engineer – CRA provided transportation engineering services to support the San Vicente Energy Storage Facility Project located at the San Vicente Reservoir in the Lakeside community. CRA evaluated project access and circulation considerations associated with multiple construction configurations and regional haul routes. Work included traffic count study area. CRA completed an LOS-based Local Mobility Analysis consistent with the County of San Diego Transportation Study Guidelines, including roadway segment and intersection operations under opening-year conditions with and without project construction traffic. CRA also addressed CEQA transportation considerations, including VMT screening applicability, and prepared technical documentation for agency review and interagency coordination.
Appendix B: Exhibit A –
Non-Collusion Affidavit
p / 48 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.028 Appendix B: Exhibit A – Non-Collusion Affidavit
EXHIBIT A - NON-COLLUSION AFFIDAVIT
See following page
p / 49 CITY OF LA CAÑADA FLINTRIDGE - PROFESSIONAL SERVICES
DEVELOPMENT OF A CITYWIDE EVACUATION PLAN
CRA P#2026.047 CRA P#2026.047 Appendix B: Exhibit A – Non-Collusion Affidavit
ASSOCIATES
MOBILITY
SOLUTIONS
FOR OUR
CHANGING
WORLD
www.cramobility.com
3900 Fifth Avenue, Suite 310 • San Diego, CA 92103
800 Wilshire Boulevard, Suite 620 • Los Angeles, CA 90017
PROPOSAL FOR
PROFESSIONAL SERVICES FOR THE DEVELOPMENT OF A
CITYWIDE EVACUATION PLAN
Prepared for
City of La Cañada Flintridge
One Civic Center Drive, La Cañada Flintridge, CA 91011
Submitted by
CrisisReadyLab LLC
Denver, Colorado
[email protected] | (315) 507-9025
April 1, 2026
Submitted via PlanetBids
Addendum No. 1 Acknowledged
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
TABLE OF CONTENTS
TABLE OF CONTENTS.........................................................................................................................2
1. COVER LETTER................................................................................................................................3
2. FIRM QUALIFICATIONS AND EXPERIENCE WITH SIMILAR PROJECTS....................................5
2.1 About CrisisReadyLab LLC..........................................................................................................5
2.2 Relevant Experience ....................................................................................................................5
2.3 Aggregate Team Qualifications....................................................................................................6
2.4 Sample Work................................................................................................................................7
2.5 Litigation Disclosure .....................................................................................................................7
3. PROJECT UNDERSTANDING AND TECHNICAL APPROACH......................................................8
3.1 Project Understanding..................................................................................................................8
3.2 Regulatory Compliance................................................................................................................9
3.3 Technical Approach by Task........................................................................................................9
3.4 Deliverables................................................................................................................................15
3.5 Project Risks and Mitigation.......................................................................................................16
4. KEY PERSONNEL AND PROJECT TEAM.....................................................................................17
4.1 Team Organization.....................................................................................................................17
4.2 Team Summary..........................................................................................................................17
4.3 Key Personnel ............................................................................................................................17
5. PROPOSED BUDGET.....................................................................................................................20
5.1 Labor Cost Detail........................................................................................................................20
5.2 Budget Summary........................................................................................................................20
5.3 Travel and Direct Expenses Detail.............................................................................................20
5.4 Estimated Level of Effort by Task ..............................................................................................20
5.5 Budget Notes..............................................................................................................................21
6. PROJECT SCHEDULE....................................................................................................................22
6.1 Key Milestones ...........................................................................................................................22
7. REFERENCES AND PAST PERFORMANCE................................................................................23
8. NON-COLLUSION AFFIDAVIT (EXHIBIT A) ..................................................................................24
9. FINANCIAL AND RELATIONAL DISCLOSURE (SECTION 13).....................................................25
10. INSURANCE COMPLIANCE.........................................................................................................25
11. CONTRACT TERMS .....................................................................................................................25 APPENDIX A: TEAM RESUMES ........................................................................................................26
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
1. COVER LETTER
April 1, 2026
Arabo Parseghian, Assistant City Manager
City of La Cañada Flintridge
One Civic Center Drive
La Cañada Flintridge, CA 91011
RE: Proposal for Professional Services, Citywide Evacuation Plan Dear Mr. Parseghian,
CrisisReadyLab LLC is pleased to submit this proposal to develop a comprehensive Citywide Evacuation Plan for the City of La Cañada Flintridge. Our team is led by Paul Corgel, who authored FEMA’s national Planning Considerations: Evacuation and Shelter-in-Place guidance document and Comprehensive Preparedness Guide (CPG) 101 Version 3.0, the two foundational federal references for evacuation plan development. To our knowledge, no other firm competing for this project can offer the author of the national evacuation planning framework as an active team member.
We have assembled a four-person team of senior practitioners specifically for this engagement. Dan Weiss, Project Manager, spent six years as CalOES Deputy Regional Administrator for the Southern Region (which includes Los Angeles County), covering 11 counties and 22+ million residents. His 12-year law enforcement career with the San Diego Police Department gives him direct credibility on traffic control, evacuation routing, and law enforcement coordination. He will be on-site for every stakeholder meeting, public workshop, and City Council briefing. Justin Day, Wildfire Risk Assessment SME, brings over a decade of fire prevention experience across multiple California agencies, including Anaheim, Laguna Beach, and Redlands. Tom O’Sullivan (myself), Principal-inCharge and Technical Lead, will handle GIS analysis, evacuation route modeling, hazard analysis, and plan production, drawing on nine years of FEMA and CalOES disaster recovery experience.
CrisisReadyLab is a project-specific consulting practice. Every person named in this proposal is a senior professional doing the actual work, selected specifically for this project. This model keeps our overhead low, which means the City receives more senior practitioner hours per dollar than it would from a traditional firm.
We propose to complete the Citywide Evacuation Plan within nine months of the Notice to Proceed for a not-to-exceed amount of $63,750. We are confident in our ability to deliver a plan that satisfies AB 747, supports and implements the City’s adopted General Plan Safety Element, and provides clear, implementable guidance for safe and effective evacuation across all identified hazards.
I serve as the authorized representative for CrisisReadyLab LLC and am empowered to bind the firm to the terms of this proposal. I will serve as the primary point of contact.
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
Respectfully submitted,
Tom O’Sullivan
Principal and Founder, CrisisReadyLab LLC
[email protected] | (315) 507-9025
Denver, Colorado
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
2. FIRM QUALIFICATIONS AND EXPERIENCE WITH SIMILAR
PROJECTS
2.1 About CrisisReadyLab LLC
CrisisReadyLab LLC is a Denver-based emergency management consulting practice founded in 2025. We specialize in evacuation planning, hazard mitigation, emergency operations planning, wildfire risk assessment, and community engagement for local and state government clients. Our firm operates on a project-specific team model: rather than maintaining a large permanent staff, we assemble teams of senior independent consultants selected for each engagement based on their qualifications and fit. Every person on the team is a senior practitioner doing the actual work. The people in this proposal are the people who will do the work.
This model gives the City two advantages. First, every team member was chosen specifically for this project based on credentials that align with the City’s evacuation planning needs. Second, our low overhead means the City receives more senior practitioner hours per dollar than it would from a larger firm carrying office leases, middle management, and idle bench staff between projects.
2.2 Relevant Experience
CrisisReadyLab’s model is built on assembling the right senior practitioners for each engagement.
The sections below present our active contracts alongside the directly relevant professional experience of each proposed team member. Collectively, our team brings decades of California emergency management, evacuation planning, wildfire mitigation, and multi-agency coordination experience to this project.
Active Contract: Ventura County Multi-Jurisdictional Hazard Mitigation Plan 2027 Update CrisisReadyLab serves as Data Analysis Lead under subcontract to Ganey Science LLC. Scope includes HAZUS Level 2 loss estimation analysis, GIS-based risk assessment, spatial data analysis, hazard profiling, and stakeholder engagement coordination for a multi-jurisdictional plan covering the County of Ventura and participating jurisdictions.
Relevance: Active, current experience delivering hazard analysis, GIS-based risk assessment, and stakeholder engagement for a Southern California jurisdiction with wildfire, earthquake, and flood hazards. The multi-jurisdictional coordination requirements are directly transferable to the interagency coordination the City’s Evacuation Plan will require.
Active Contract: Roscommon County, Michigan Community Wildfire Protection Plan CrisisReadyLab serves as prime contractor for a CWPP funded by the Michigan Department of Natural Resources. Scope includes wildfire risk assessment, community engagement, stakeholder coordination with fire departments and land management agencies, and development of a plan addressing wildfire mitigation strategies, evacuation considerations, and community preparedness.
Relevance: Demonstrates our ability to serve as prime contractor on a wildfire-focused community planning effort integrating risk assessment, multi-agency coordination, community engagement, and evacuation considerations.
Team Experience: FEMA National Evacuation Planning Guidance (Paul Corgel)
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
Paul Corgel authored FEMA’s Planning Considerations: Evacuation and Shelter-in-Place guidance document, the national-level framework for government evacuation plan development. He also authored Comprehensive Preparedness Guide (CPG) 101 Version 3.0: Developing and Maintaining Emergency Operations Plans, FEMA’s foundational guidance for all emergency operations planning.
He served as FEMA Planning SME for the Georgia Multi-County Evacuation Plan, leading stakeholder coordination across multiple counties and agencies to develop an implementable regional evacuation framework. He also provided dam safety planning technical assistance for Snohomish County, Washington, addressing evacuation routing and notification for dam inundation zones.
Team Experience: City of San Diego Citywide Planning (Dan Weiss) As Emergency Services Program Coordinator for the City of San Diego (November 2024 to August 2025), Dan Weiss led updates to the Emergency Operations Plan, Emergency Operations Center Manual, Continuity of Operations documents, Debris Removal Operations Plan, and Hazard Mitigation Plan. He coordinated across emergency management, law enforcement, fire, and allied agencies, led the Metro Emergency Managers workgroup, and evaluated exercises including a San Diego County wildland-urban interface fire exercise. San Diego is the eighth-largest city in the United States.
Team Experience: CalOES Southern Region (Dan Weiss)
As Deputy Regional Administrator for the Southern Region from 2018 to 2024, Dan Weiss led statelevel emergency planning and response coordination for 11 counties and over 22 million residents, including Los Angeles County. He served as EOC Director and Operations Section Chief during major wildfires, mudslides, flooding, and pandemic response. This role required direct coordination with federal, county, and local partner agencies, including the agencies that would be involved in a La Cañada Flintridge evacuation (LA County Fire, LASD, Caltrans, LA County OEM).
Team Experience: California Wildfire Mitigation (Justin Day) Justin Day brings over 10 years of fire prevention experience across multiple California agencies, including wildfire mitigation specialist roles for Anaheim, Laguna Beach, and Redlands. He served as acting Emergency Manager during the 2022 Coastal Fire in Laguna Beach, a wildfire evacuation event in a Southern California community with constrained road networks, which is directly analogous to the conditions in La Cañada Flintridge.
2.3 Aggregate Team Qualifications
Across our proposed team, the following aggregate qualifications are directly relevant to this engagement:
• Authorship of FEMA’s national evacuation planning guidance and CPG 101 v3.0 (Paul Corgel)
• Multi-county evacuation plan development as FEMA Planning SME (Paul Corgel, Georgia) • Six years managing emergency operations across Los Angeles County and 10 other Southern California counties (Dan Weiss, CalOES)
• Citywide emergency plan updates for a major California city (Dan Weiss, City of San Diego) • 12 years of law enforcement experience relevant to traffic control and evacuation routing (Dan Weiss, SDPD)
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
• Active wildfire mitigation experience in VHFHSZ California communities (Justin Day) • Wildfire evacuation response experience in constrained-roadway Southern California community (Justin Day, 2022 Coastal Fire)
• FEMA disaster recovery leadership across multiple California wildfire events (Tom O’Sullivan)
• Active GIS-based hazard analysis and stakeholder engagement in Ventura County (Tom O’Sullivan)
2.4 Sample Work
The most directly relevant sample work for this engagement is Paul Corgel’s authored FEMA guidance documents, which are publicly available through FEMA’s website: Planning Considerations: Evacuation and Shelter-in-Place and Comprehensive Preparedness Guide (CPG) 101 Version 3.0. These documents represent the national standard for evacuation plan development and are the methodological foundation for the approach proposed in this engagement. Additional work samples from active projects are available upon request.
2.5 Litigation Disclosure
CrisisReadyLab LLC has no history of civil or criminal litigation in which the firm has been found guilty or liable.
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
3. PROJECT UNDERSTANDING AND TECHNICAL APPROACH
3.1 Project Understanding
La Cañada Flintridge is a residential community of approximately 20,000 residents in the foothills of the San Gabriel Mountains in Los Angeles County. The entire City is designated as a Very High Fire Hazard Severity Zone (VHFHSZ), making wildfire the primary, though not the sole, driver of evacuation planning. The urgency of this project is underscored by recent experience: in January 2025, the City was placed under a full citywide evacuation order during the Eaton Fire, which burned over 14,000 acres and prompted evacuations affecting more than 100,000 people across Altadena, Pasadena, and surrounding communities. The 2009 Station Fire, which burned over 160,000 acres in the Angeles National Forest, also threatened La Cañada Flintridge with mandatory evacuations.
These events provide critical after-action context that will directly inform the development of the Evacuation Plan.
The City’s evacuation planning environment is shaped by several interconnected constraints:
Interstate 210 traverses the City and carries significant regional traffic volumes. During an evacuation, freeway conditions (congestion, incidents, closures) may materially affect route availability, timing, and access both into and out of the City.
Narrow and limited-access streets characterize many neighborhoods, constraining evacuation capacity and requiring careful sequencing to prevent bottlenecks at merge points.
School concentrations present additional operational complexity if evacuations occur during school hours. The La Cañada Unified School District operates four schools (La Cañada Elementary, Palm Crest Elementary, Paradise Canyon Elementary, and La Cañada High School 7-12) serving approximately 4,000 students. Coordination with LCUSD on student reunification, parent notification, and school-site evacuation routing is essential.
The Red Flag No-Parking Program improves roadway clearance during elevated fire weather but introduces implementation considerations around timing, enforcement, and public communication that must be integrated into the evacuation framework.
Genasys Protect zones and AlertLCF provide the City’s existing notification infrastructure. The City participates in LA County’s “Know Your Zone” campaign through the Genasys Protect platform (protect.genasys.com), with zone-based evacuation orders and warnings. The City also operates AlertLCF, an opt-in notification system that delivers evacuation orders, warnings, and shelter-in-place directives by phone, text, and email. The Evacuation Plan must align with these existing zone boundaries and notification systems so that evacuation activation procedures integrate seamlessly with the tools residents and first responders already use.
Full General Plan buildout at maximum permitted housing densities must be evaluated so the plan remains valid as approved development is realized.
The City’s adopted General Plan Safety Element establishes goals, policies, and implementation measures related to hazard mitigation, emergency preparedness, evacuation planning, and public safety. The Citywide Evacuation Plan must directly support and be consistent with the Safety Element’s goals and policies, and must serve as an implementing tool for the Safety Element’s
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evacuation-related measures. Our team will review the Safety Element in detail during the document review phase and map each relevant goal, policy, and implementation measure to corresponding elements of the Evacuation Plan to ensure full alignment.
Because La Cañada Flintridge is a contract city, evacuation operations will involve coordination with LA County Fire Department, Los Angeles County Sheriff’s Department, Caltrans, LA County Office of Emergency Management, and other regional agencies. The plan must reflect this multi-agency operational environment and be suitable for formal adoption and long-term implementation.
3.2 Regulatory Compliance
The Citywide Evacuation Plan will be prepared in compliance with all applicable federal, state, and local requirements, including Assembly Bill 747 (2019), which requires cities and counties in California to identify evacuation routes and assess the capacity, safety, and viability of those routes under a range of emergency scenarios as part of their General Plan Safety Element updates.
Specifically, the plan will:
• Identify evacuation routes for the City and assess their capacity, safety, and viability under the range of hazard scenarios identified in the City’s Local Hazard Mitigation Plan • Evaluate the adequacy of the identified routes for evacuating the City’s population, including under full General Plan buildout conditions
• Address constraints on evacuation routes, including the impact of I-210, narrow streets, and school-hour traffic
• Provide the analysis and documentation necessary to support the City’s ongoing compliance with Government Code Sections 65302 and 65302.15 as amended by AB 747 The plan will also be consistent with applicable guidance from CalOES, FEMA’s CPG 101 (authored by our team member Paul Corgel), FEMA’s Evacuation and Shelter-in-Place guidance (also authored by Paul Corgel), and other relevant state and federal planning frameworks.
3.3 Technical Approach by Task
Our approach is organized to correspond to the task areas identified in RFP Section 4.0, in the same order.
Section 4.1: Project Management and Coordination
Dan Weiss will serve as Project Manager and primary day-to-day point of contact for City staff.
Project management activities will include:
• A project kickoff meeting with the Assistant City Manager and relevant City staff to confirm scope, schedule, communication protocols, data needs, and deliverable review processes • A detailed work plan with tasks, milestones, and coordination points, delivered within two weeks of the Notice to Proceed
• Bi-weekly progress meetings with City staff (virtual), with written progress summaries provided prior to each meeting
• Monthly progress reports documenting completed work, upcoming milestones, issues or risks, and budget status
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
• Coordination with City departments and public safety partners as directed by the City, including LA County Fire, LASD, Caltrans, and LA County OEM Project planning meetings will be conducted virtually, per the City’s response to Q&A question 1.6.
Community-involved meetings and City Council briefings will be conducted in person.
Section 4.2: Review of Existing Conditions and Documents The project team will conduct a comprehensive review of existing plans, documents, data, and conditions, including:
• The City’s General Plan Safety Element, with specific attention to goals, policies, and implementation measures related to evacuation planning and emergency preparedness • The City’s Local Hazard Mitigation Plan, including hazard profiles, risk assessments, and identified mitigation actions
• Existing emergency operations plans, evacuation materials, maps, and procedures • Relevant after-action reports and prior emergency events, with particular attention to the January 2025 Eaton Fire (which triggered a full citywide evacuation order for La Cañada Flintridge) and the 2009 Station Fire (which threatened the City with mandatory evacuations).
Lessons learned from these events regarding evacuation routing, notification effectiveness, traffic management, and I-210 operations will directly inform the plan • County, State, and Federal documents relevant to emergency management and evacuation, including LA County OES plans and CalOES guidance
• Roadway, circulation, and access constraints, including I-210 freeway interchange locations, capacity, and operational characteristics
• The City’s Genasys zone configuration, boundaries, and alert notification capabilities • The Red Flag No-Parking Program operational procedures, enforcement protocols, and implementation history
• General Plan land use designations and approved housing density standards for full buildout analysis
Deliverable: A Conditions Assessment Memorandum summarizing key findings, data gaps, constraints, and preliminary observations. This memorandum (provided at no additional cost as a value-added deliverable) will be shared with City staff for review and discussion before the team proceeds to the analysis phase.
Section 4.3: Hazard and Evacuation Analysis
Evacuation Analysis Methodology
The evacuation analysis will be built on a GIS-based, scenario-driven methodology that integrates spatial analysis, traffic capacity assessment, and the FEMA evacuation planning framework authored by Paul Corgel. The methodology comprises four integrated components:
Component 1: Hazard Scenario Development. We will develop evacuation scenarios for each hazard identified in the City’s Local Hazard Mitigation Plan, with key focus on wildfire, earthquake, and human-caused hazards as specified in the RFP. For wildfire scenarios, Justin Day will conduct fire behavior analysis using available fuel, terrain, and weather data to establish realistic fire
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
progression timelines that inform evacuation timing requirements. Earthquake scenarios will address structural damage to roadway infrastructure, potential bridge or overpass failures on I-210, and secondary hazards including landslide and utility failure. Each scenario will include at least one variant modeled during school hours, per the City’s response to Q&A question 1.4. We will also model a full citywide evacuation scenario.
Component 2: Evacuation Demand Estimation. Using the City’s General Plan land use designations and approved housing density standards, we will estimate evacuating population at full buildout at maximum permitted densities, as required by the RFP. Analysis will be conducted by Genasys zone so evacuation demand maps to the City’s existing notification geography. Population estimates will account for residential population (permanent and seasonal), school enrollment, employees, and visitors. Vehicle generation rates will be applied to convert population estimates into vehicle trip counts for capacity analysis. Data sources will include U.S. Census/ACS data, school enrollment records, City land use data, and employer data where available.
Component 3: Roadway Network and Capacity Analysis. Using ArcGIS Pro with the Network Analyst extension, we will build a routable network dataset of the City’s roadway system. The network model will incorporate lane geometry, functional classification, intersection configurations, signal locations, speed limits, and known constraints (narrow segments, steep grades, dead-end streets, limited-access areas). We will identify primary and secondary evacuation routes, choke points, merge conflicts, and segments where capacity is constrained by physical roadway characteristics. I-210 will be modeled under three conditions: (a) freeway open and available for evacuation traffic, (b) freeway congested with regional background traffic, and (c) freeway closed or inaccessible. The Red Flag No-Parking Program’s impact on effective lane capacity will be quantified by comparing roadway widths with and without on-street parking.
Component 4: Scenario Modeling and Clearance Time Estimation. For each hazard scenario, we will estimate evacuation clearance times by zone and route using a spreadsheet-based macroscopic capacity model calibrated with the network data from ArcGIS Pro. This approach is appropriate for a planning-level analysis (as opposed to an engineering-level microsimulation) and is consistent with the high-level planning and conceptual scope confirmed by the City in Q&A response
2.2. The model will assess how evacuation demand (vehicles generated by zone) interacts with available roadway capacity (lanes, intersections, freeway ramps) under each scenario’s constraints.
The methodology accounts for evacuation phasing, mobilization time curves (reflecting the empirical finding that not all residents depart simultaneously), and the cascading effects of zone-by-zone activation. Results will be presented as estimated clearance times for each zone and scenario, with sensitivity analysis showing how key variables (I-210 status, school-hour timing, Red Flag parking restrictions, mobilization curve assumptions) affect outcomes.
If during the analysis phase a more detailed traffic modeling approach is warranted for specific corridors or intersections (for example, using ESRI’s Network Analyst Origin-Destination Cost Matrix or a comparable tool for route assignment), we will discuss the approach with the City before proceeding. Selection of specific tools is subject to City review and approval as stated in the RFP.
Throughout the analysis, Paul Corgel will apply the FEMA evacuation planning framework he authored to ensure the methodology addresses all required planning elements: evacuation triggers and decision points, phased and zone-based activation sequencing, shelter-in-place criteria and decision frameworks, and integration with incident command operations.
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
Full Citywide Evacuation Scenario. The RFP requires evaluation of a full citywide evacuation. This is the most demanding scenario and the one most recently experienced during the January 2025 Eaton Fire, when the entire City was placed under evacuation order. A simultaneous citywide evacuation of approximately 20,000 residents (and potentially more at full General Plan buildout) will generate significant vehicle demand on a constrained road network. Our model will account for the empirical reality that residents do not depart simultaneously: mobilization follows a time-dependent curve where early departures occur gradually, peak departure occurs after official notification, and a long tail of late departures continues well after the order is issued. The clearance time analysis will show how phased zone activation (even within a “full city” order) can reduce peak demand on critical segments and prevent gridlock. We will also model the worst-case assumption of simultaneous departure to bound the problem. The I-210 freeway represents both the greatest capacity resource and the greatest vulnerability in a full citywide evacuation. If available, I-210 can absorb a significant share of evacuation traffic; if closed or congested, the City’s local street network must handle the full load, which our analysis will quantify.
I-210 Contraflow Considerations. Contraflow (reversing one or more lanes of inbound I-210 to create additional outbound capacity) is a concept that may appear attractive for a full citywide evacuation but involves significant operational complexity. Contraflow on a state highway is a Caltrans and CHP decision, not a City decision, and requires coordination with regional traffic management centers, physical deployment of traffic control devices, and management of transition zones. Our analysis will evaluate the potential capacity benefit of contraflow on I-210, the coordination requirements with Caltrans and CHP, and the operational risks (including the time required to implement contraflow and the potential for it to create new bottlenecks at transition points). The plan will include a recommendation on whether contraflow should be pursued as a preplanned option with Caltrans or treated as an operational decision made at the time of the event.
Section 4.4: Special Populations and Access Considerations Dan Weiss will lead the identification and planning for access and functional needs (AFN) populations, supported by Tom O’Sullivan on data analysis and mapping. Dan’s six years coordinating emergency operations across 11 counties at CalOES required routine engagement with diverse communities and vulnerable populations, and his experience leading citywide plan updates for San Diego included AFN integration across multiple planning documents. The AFN planning component will include:
• Identification and mapping of AFN populations using census data, school enrollment data, care facility registries, and information from community organizations • Assessment of transportation and mobility barriers for persons with disabilities, older adults, non-English speakers, individuals without personal vehicles, and others requiring evacuation assistance
• Integration of AFN considerations into evacuation zone sequencing, routing, communication, shelter planning, and transportation arrangements
• Coordination with schools, care facilities, assisted living centers, and other sensitive uses to address their specific evacuation and reunification requirements • Development of plan provisions that address AFN populations as an integrated element of every evacuation phase, not as a standalone annex
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Section 4.5: Evacuation Strategy and Procedures
Based on the hazard and evacuation analysis results, the team will develop evacuation concepts and strategies at a planning and conceptual level, with targeted operational recommendations for key corridors and intersections. This task will produce:
• Zone-based evacuation activation sequences for each hazard scenario, aligned with the City’s Genasys zones
• Phased evacuation strategies that sequence zone activation to manage demand on constrained roadway segments and prevent bottleneck cascades • Traffic control and routing concepts, including recommended traffic control point locations, signal modification strategies, and contraflow considerations for primary corridors • Shelter-in-place versus evacuation decision frameworks with clear criteria and triggers • Integration with law enforcement, fire, and incident command operations, ensuring consistency with ICS/NIMS protocols and the roles of LA County Fire, LASD, and other responding agencies
• Identification of specific operational strategies or infrastructure improvements for primary evacuation corridors (e.g., signal timing modifications, ITS enhancements, traffic control strategies), consistent with the City’s expectations in Q&A response 2.2 • Re-entry procedures and criteria for returning evacuated populations Section 4.6: Public Communications and Implementation Framework The team will develop a public communications and implementation framework integrated with the City’s existing AlertLCF and Genasys Protect systems:
• Public-facing evacuation guidance, including zone-based maps, neighborhood-level routing cards, and a digital interactive map suitable for the City’s website and social media distribution
• Integration with both AlertLCF (opt-in) and Genasys Protect (zone-based) to ensure messaging consistency across all notification channels
• Clear roles and responsibilities matrix for City staff, contract agencies, and partner organizations during evacuation events
• Coordination with City communications staff for consistency with public messaging standards • Recommendations for pre-event public education, preparedness messaging, and resident engagement to build community familiarity with zones, routes, and procedures Section 4.7: Community Engagement and External Agency Coordination A. Community Engagement
Dan Weiss will lead the community engagement process, with support from Tom O’Sullivan on materials development and data analysis. Dan’s six years coordinating with agencies, elected officials, and community stakeholders across the CalOES Southern Region, his CSTI Emergency Management Instructor certification, and his experience facilitating the Metro Emergency Managers workgroup provide a strong foundation for leading structured public engagement. The engagement strategy will be developed in coordination with City staff and conducted at the City’s direction. Our approach includes:
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• Community Engagement Plan: Development of a detailed engagement plan consistent with the City’s goals and resources, submitted for City approval before activities begin • Public Workshop 1 (Analysis Phase): Following the conditions assessment, a public workshop to present preliminary findings, explain the planning process, gather community input on evacuation concerns, and identify neighborhood-specific issues. Both in-person and virtual participation options will be provided to maximize engagement, per the City’s Q&A response 1.3
• Public Workshop 2 (Draft Plan Review): Following the draft plan release, a workshop to present the draft plan, maps, and strategies, and gather public feedback before finalization.
In-person and virtual options
• Neighborhood Evacuation Route Walk-Through: A neighborhood-level session in which team members walk key evacuation routes with interested residents, identify localized concerns (narrow segments, parking conflicts, intersection bottlenecks, school pick-up conflicts), and gather on-the-ground input that may not surface in a traditional workshop setting. This session will be scheduled in coordination with the City and targeted to a neighborhood or zone with known constraints
• Community Drop-In Office Hours: Following the draft plan release, an open drop-in session (in-person with virtual option) where residents can review the draft plan, ask questions about their specific Genasys zone and evacuation route, and provide individual feedback. This lower-barrier format complements the formal public workshop and helps reach residents who may not attend structured meetings
• Online Community Survey: A brief online survey distributed early in the project to gather resident input on evacuation concerns, awareness of current procedures, transportation needs, and AFN considerations. Survey results will inform the analysis and engagement strategy
• School District Coordination: Dedicated outreach to the La Cañada Unified School District (LCUSD) to address school-hour evacuation protocols for all four LCUSD campuses (La Cañada Elementary, Palm Crest Elementary, Paradise Canyon Elementary, and La Cañada High School 7-12, serving approximately 4,000 students), student reunification planning, parent notification integration, and school site-specific routing concerns. We will also coordinate with any private schools operating within City boundaries. School concentrations are identified in the RFP as a key planning consideration, and our engagement process will ensure school administrators and district emergency coordinators are active participants • AFN Stakeholder Outreach: Targeted engagement with organizations serving older adults, persons with disabilities, non-English-speaking communities, and other AFN populations, consistent with the requirements of Addendum No. 1
• Advisory Body Presentations: Presentations to City advisory bodies and commissions as requested by the City
• Materials and Documentation: Preparation of presentation materials, exhibits, and summaries suitable for public discussion in both English and Spanish as a baseline. Original documents will be provided to the City for printing and distribution. Additional translation services for other languages will be provided on an as-needed basis and billed as a reimbursable expense, per Q&A response 1.3
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• Input Integration: Incorporation of community and stakeholder input into the draft and final Evacuation Plan, with documentation of how input was considered and addressed B. External Agency Coordination
Dan Weiss will lead coordination with external agencies, drawing on his established relationships with Southern California emergency management, fire, and law enforcement agencies from his CalOES tenure:
• Structured outreach to LA County Fire Department, Los Angeles County Sheriff’s Department, Caltrans, LA County Office of Emergency Management, and other relevant agencies
• Facilitation of at least two agency coordination meetings or workshops as directed by the City
• Integration of regional and inter-jurisdictional considerations, including mutual aid agreements and cross-boundary evacuation routing
C. City Council Coordination
The team will prepare technical materials, presentations, and summaries to support City Council briefings or study sessions as directed by the City. Dan Weiss and Tom O’Sullivan will attend City Council meetings when requested. The team will not communicate independently with City Council Members and will participate only at the direction of City staff.
3.4 Deliverables
The following deliverables will be produced in accordance with RFP Section 5.0:
• Project Work Plan and Schedule: Delivered within two weeks of NTP. • Conditions Assessment Memorandum: Value-added deliverable summarizing existing conditions review findings. Not required by RFP; provided at no additional cost. • Draft Citywide Evacuation Plan: Comprehensive draft addressing all scope elements, suitable for interdepartmental, agency, and stakeholder review. • Final Citywide Evacuation Plan: Incorporating City comments, suitable for formal adoption and long-term implementation.
• Maps, Figures, and Supporting Graphics: Evacuation zone maps, routing concepts, constraint maps, and visual materials for operational use and public-facing distribution. • Executive Summary: Concise summary for public distribution and decision-maker review. • Implementation and Maintenance Roadmap: A detailed roadmap covering recommended next steps for plan implementation, including: a recommended exercise program using HSEEP-compliant tabletop and functional exercise formats (Dan Weiss holds HSEEP certification), a plan update cycle with recommended review frequency, trigger events for out-of-cycle updates (e.g., significant new development, major emergency event, changes to I-210 operations), training recommendations for City staff and contract agencies, an annual review checklist, and integration points with the City’s ongoing Safety Element and LHMP update cycles.
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• Evacuation Analysis Technical Documentation: Standalone technical appendix describing methodology, models, data sources, assumptions, limitations, key findings, constraints, sensitivities, and areas of uncertainty.
All deliverables will undergo an independent technical review by Tom O’Sullivan prior to submission to the City. This review will verify analytical accuracy, internal consistency, compliance with AB 747 and other regulatory requirements, and alignment with the City’s General Plan Safety Element. Draft deliverables will not be transmitted to the City until they have passed this internal QA review.
All deliverables are subject to City review and approval and will be revised as necessary at no additional cost. All work products, data, models, and materials become the sole property of the City of La Cañada Flintridge. No proprietary tools or materials will be used in a manner that limits the City’s ability to access, understand, or reuse the deliverables.
3.5 Project Risks and Mitigation
We have identified the following risks to project schedule and quality, along with our planned mitigation strategies:
• Data availability: The evacuation analysis depends on access to roadway data, Genasys zone boundaries, General Plan land use data, school enrollment data, and after-action reports from the 2025 Eaton Fire and 2009 Station Fire. We will submit a comprehensive data request at the kickoff meeting and identify data gaps in the Conditions Assessment Memorandum, allowing time for the City to locate materials before the analysis phase begins.
• External agency scheduling: Coordination meetings with LA County Fire, LASD, Caltrans, and LA County OEM are subject to agency availability. Dan Weiss’s existing relationships with these agencies from his CalOES tenure will facilitate scheduling, and we will initiate outreach early in the project to secure meeting dates.
• City Council calendar: Council briefings and study sessions are subject to the City’s meeting schedule. We will coordinate with the Assistant City Manager early to identify target Council meeting dates and build the project schedule around them. • Community engagement participation: Public workshops can suffer from low attendance.
Our strategy of providing both in-person and virtual options, distributing an online survey early in the project, conducting targeted outreach through LCUSD and community organizations, and scheduling workshops at accessible times will maximize engagement.
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4. KEY PERSONNEL AND PROJECT TEAM
The following individuals will serve as the key personnel for this project. Detailed resumes are included in Appendix A.
4.1 Team Organization
The project team is structured to ensure clear lines of responsibility and direct access to senior expertise across all scope areas:
City of La Cañada Flintridge
Arabo Parseghian, Asst. City Manager
|
Tom O’Sullivan
Principal / Technical Lead
|
Dan Weiss
Project Manager
┌────────────── ─────────────┐
Paul Corgel, PMP
Evacuation Planning SME
Justin Day
Wildfire Risk Assessment SME
4.2 Team Summary
Team Member Role Rate Est. Hours Avail. Location
Tom O’Sullivan Principal / Technical
Lead
$120/hr 130 Immed. Denver, CO
Dan Weiss Project Manager $95/hr 215 Immed. San Diego,
CA
Paul Corgel, PMP Evacuation Planning
SME
$95/hr 105 Immed. Arlington, VA
Justin Day Wildfire Risk SME $65/hr 70 Immed. Redlands, CA
4.3 Key Personnel
Tom O’Sullivan, Principal-in-Charge and Technical Lead
Rate: $120.00/hour | Location: Denver, CO | Availability: Immediate Tom O’Sullivan is the Founder and Principal of CrisisReadyLab LLC. He is responsible for GIS and spatial analysis, hazard analysis, evacuation route modeling using ArcGIS Pro and Network Analyst, risk assessment, plan production, quality assurance, and contract administration. Tom brings nine years of experience in disaster recovery and emergency management, including service as FEMA Federal Disaster Recovery Officer for the 2023 Maui Wildfires (managing a team of 50+ recovery specialists), director of RSF operations for the 2023 California Floods, and recovery planning roles across Plumas County (Dixie Fire), Grizzly Flats (Caldor Fire), and other California disasters. He
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
also served as Economic Recovery Coordinator at CalOES. He is currently delivering HAZUS Level 2 risk assessment and GIS analysis for the Ventura County MJHMP 2027 Update and managing the Roscommon County CWPP as prime contractor. During the first month of the project (before Justin Day’s June 1 availability), Tom will lead the initial wildfire conditions review, ensuring continuity of the wildfire analysis track from project initiation.
Dan Weiss, Project Manager
Rate: $95.00/hour | Location: San Diego, CA | Availability: Immediate Dan Weiss will serve as Project Manager and primary day-to-day point of contact for City staff. He is responsible for client coordination, external agency coordination, stakeholder facilitation, public workshop facilitation, City Council briefing support, and overall project delivery. Dan brings over 20 years of experience in local and state emergency services. He served six years as CalOES Deputy Regional Administrator for the Southern Region, covering 11 counties (including Los Angeles County) and over 22 million residents, where he served as EOC Director and Operations Section Chief during major wildfires, mudslides, flooding, and pandemic response. He most recently served as Emergency Services Program Coordinator for the City of San Diego, leading citywide emergency plan updates. His 12-year career with the San Diego Police Department, including a collateral role as GIS Unit Leader with the Office of Homeland Security, provides direct credibility on traffic control, evacuation routing, and law enforcement coordination. Dan holds a Master’s in Fire and Emergency Sciences, CSTI Emergency Management Specialist and Instructor certifications, HSEEP certification, and National Traffic Incident Management System certification. He will be on-site for all in-person meetings, workshops, and Council briefings.
Paul Corgel, PMP, CEM (Pending), Evacuation Planning SME and Methodology Lead Rate: $95.00/hour | Location: Arlington, VA (full travel availability) | Availability: Immediate Paul Corgel will serve as the Evacuation Planning Subject Matter Expert and Methodology Lead. He is responsible for providing the evacuation planning methodology framework, ensuring the plan meets federal and state requirements, advising on evacuation triggers, decision frameworks, phasing strategies, and shelter-in-place considerations. Paul brings 11 years of progressively responsible experience at FEMA (2015-2025). He authored FEMA’s Planning Considerations:
Evacuation and Shelter-in-Place and CPG 101 Version 3.0. He served as FEMA Planning SME for the Georgia Multi-County Evacuation Plan and provided dam safety planning technical assistance for Snohomish County, WA. Paul holds a PMP certification, FEMA Professional Continuity Practitioner Level I, IBM Data Science Professional Certification, and a Master of Public Administration from Syracuse University. Paul will travel to La Cañada Flintridge for at least two key project milestones (the first public workshop and a City Council briefing), in addition to virtual participation throughout the project.
Justin Day, Wildfire Risk Assessment SME
Rate: $65.00/hour | Location: Redlands, CA | Availability: Available June 1, 2026 Justin Day will serve as Wildfire Risk Assessment SME. He is responsible for fire behavior analysis, structural ignitability evaluation, Home Ignition Zone assessment, vegetation and fuels analysis, and advising on wildfire-specific evacuation triggers and timing. Justin brings over 10 years of fire prevention experience across multiple California government agencies, including wildfire mitigation roles for Anaheim, Laguna Beach, and Redlands. He served as acting Emergency Manager during
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
the 2022 Coastal Fire in Laguna Beach, a wildfire evacuation in a Southern California community with constrained road access, which is directly analogous to conditions in La Cañada Flintridge. He is an ICC Fire Plans Examiner with multiple NFPA wildfire certifications and holds a Master’s in Emergency Management and Homeland Security from ASU. Justin’s June 1 start date aligns with the project schedule: the first month focuses on project initiation and document review, with wildfire analysis tasks beginning in the analysis phase (July). Tom O’Sullivan will lead the initial wildfire conditions review during May.
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
5. PROPOSED BUDGET
CrisisReadyLab proposes to complete the Citywide Evacuation Plan for a not-to-exceed amount of $63,750. This budget reflects a time-and-materials structure. The City will be invoiced monthly for actual hours worked and expenses incurred, subject to the not-to-exceed total.
5.1 Labor Cost Detail
Team Member Role Rate Est. Hours Subtotal
Tom O’Sullivan Principal / Technical
Lead
$120/hr 130 $15,600
Dan Weiss Project Manager $95/hr 215 $20,425
Paul Corgel Evacuation Planning
SME
$95/hr 105 $9,975
Justin Day Wildfire Risk
Assessment SME
$65/hr 70 $4,550
Labor Subtotal 520 $50,550
5.2 Budget Summary
Direct Labor (520 hours) $50,550
Travel and Direct Expenses $5,025
Administrative Overhead $8,175
TOTAL NOT-TO-EXCEED $63,750
5.3 Travel and Direct Expenses Detail
• Dan Weiss (San Diego to La Cañada Flintridge): approximately 6 on-site trips for stakeholder meetings, public workshops, agency coordination meetings, and City Council briefings ($2,100)
• Paul Corgel (Arlington, VA to La Cañada Flintridge): 2 trips for the first public workshop and a City Council briefing ($2,400)
• Printing, materials, and supplies ($525)
5.4 Estimated Level of Effort by Task
The following table shows the estimated allocation of labor hours across project tasks. Hours may be reallocated between tasks with City approval, provided the not-to-exceed total is not exceeded.
Task Tom Dan Paul Justin Total
Task 1: Project Management & Coordination 10 40 5 0 55
Task 2: Document Review & Conditions
Assessment
25 30 15 10 80
Task 3: Hazard & Evacuation Analysis 45 20 35 40 140
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
Task Tom Dan Paul Justin Total
Task 4: Special Populations & Access
Considerations
10 20 10 0 40
Task 5: Evacuation Strategy & Procedures 15 25 25 15 80 Task 6: Public Communications &
Implementation
15 25 10 5 55
Task 7: Community Engagement & Agency
Coordination
5 45 5 0 55
Quality Assurance & Plan Production 5 10 0 0 15
TOTAL HOURS 130 215 105 70 520
5.5 Budget Notes
• All hourly rates are fully burdened and include the team member’s compensation, benefits, and individual overhead.
• Administrative overhead covers firm-level costs including insurance, accounting, legal, technology, and contract administration.
• Translation services, if required by the City, will be billed at cost as a reimbursable expense and are not included in the not-to-exceed total. Any translation costs will be approved by the City in advance.
• Estimated hours may be reallocated between team members and tasks with City approval, provided the not-to-exceed total is not exceeded.
• The City will not be invoiced for travel time; only productive work hours are billed.
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
6. PROJECT SCHEDULE
CrisisReadyLab proposes a nine-month period of performance from the Notice to Proceed, with an anticipated start date of May 6, 2026, and final plan delivery by February 2027.
Phase May Jun Jul Aug Sep Oct Nov Dec Jan
Phase 1: Project Initiation
Phase 2: Document Review & Conditions
Assessment
Phase 3: Hazard & Evacuation Analysis
Phase 4: Community Engagement (Round
1)
Phase 5: Strategy Development & Draft
Plan
Phase 6: Community Engagement (Round
2)
Phase 7: Final Plan & Adoption Support
6.1 Key Milestones
Milestone Target Date
Project Kickoff Meeting May 2026 (Week 1)
Work Plan and Schedule Delivery May 2026 (Week 2)
Conditions Assessment Memorandum July 2026
Online Community Survey Launch July 2026
School District Coordination Meeting July-August 2026
Community Engagement Round 1 (Public Workshop) August 2026 External Agency Coordination Meetings July-September 2026 Draft Citywide Evacuation Plan November 2026
Community Engagement Round 2 (Draft Plan Workshop) December 2026 City Council Briefing / Study Session December 2026-January 2027 Final Citywide Evacuation Plan Delivery February 2027
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
7. REFERENCES AND PAST PERFORMANCE
The following references are provided for projects completed or currently underway within the past five years. Contact information will be provided directly to the evaluation committee upon request.
Reference 1: Ventura County Multi-Jurisdictional Hazard Mitigation Plan 2027 Update Client: Ganey Science LLC (Prime Contractor to Ventura County) Contact: Georges Merceron, MPH, Senior Advisor
Contact Information: [email protected]
Description: CrisisReadyLab serves as Data Analysis Lead (subcontractor) for the Ventura County MJHMP 2027 Update. Scope includes HAZUS Level 2 loss estimation analysis, GIS-based risk assessment, spatial data analysis, hazard profiling, and stakeholder engagement coordination.
Georges Merceron can speak to CrisisReadyLab’s technical quality, responsiveness, and collaboration on this active Southern California hazard planning project. Ongoing, 2025-present.
Reference 2: City of Redlands Fire Department, Wildfire Mitigation Program Client: City of Redlands Fire Department
Contact: Vince Anderson, Fire Marshal
Contact Information: [email protected] | (909) 798-7601 Description: Justin Day (proposed Wildfire Risk Assessment SME) served as a wildfire mitigation specialist for the City of Redlands, performing fire prevention, structural ignitability assessment, and wildfire risk analysis. Vince Anderson can speak to Justin’s technical capabilities in fire prevention, code compliance, and wildfire mitigation planning.
Reference 3: City of San Diego Emergency Operations Plan, COOP, and Related Plan Updates
Client: City of San Diego Office of Emergency Services
Contact: Hannah Nowak, City of San Diego OES
Contact Information: (858) 361-0700
Description: Dan Weiss (proposed Project Manager) served as Emergency Services Program Coordinator, leading updates to the Emergency Operations Plan, EOC Manual, Continuity of Operations documents, Debris Management Plan, and Hazard Mitigation Plan. Hannah Nowak can speak to Dan’s project management, stakeholder coordination, and plan development capabilities. 2024-2025.
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
8. NON-COLLUSION AFFIDAVIT (EXHIBIT A)
NON-COLLUSION AFFIDAVIT
STATE OF COLORADO
COUNTY OF DENVER
Tom O’Sullivan, being first duly sworn, deposes and says that he is the Principal and Founder of CrisisReadyLab LLC, the party making the foregoing bid; that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that such bidder has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix any overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure an advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid are true; and, further, that said bidder has not, directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to such person or persons as have a partnership or other financial interest with said bidder in his general business.
Signed:
Title: Principal and Founder, CrisisReadyLab LLC
Date: 03/31/26
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
9. FINANCIAL AND RELATIONAL DISCLOSURE (SECTION 13)
CrisisReadyLab LLC has no past or present financial or professional affiliations with the City of La Cañada Flintridge or with property owners adjacent to any project sites.
10. INSURANCE COMPLIANCE
CrisisReadyLab LLC confirms that it currently maintains, or will obtain prior to the commencement of services, insurance coverage meeting or exceeding the requirements specified in Article 5 of the Sample Professional Services Agreement (Attachment 1), including:
• Commercial General Liability: $1,000,000 per occurrence / $2,000,000 general aggregate • Automobile Liability: $1,000,000 combined single limit • Professional Liability (Errors & Omissions): $1,000,000 per claim and aggregate • Workers’ Compensation: Statutory limits with $1,000,000 Employer’s Liability Certificates of insurance and required endorsements, including additional insured status for the City and waiver of subrogation, will be provided prior to commencement of services. All subcontractors will be included as insureds or will furnish separate certificates meeting the same requirements.
11. CONTRACT TERMS
CrisisReadyLab LLC has reviewed the Sample Professional Services Agreement (Attachment 1) and has no objections or proposed modifications to the terms and conditions contained therein.
CrisisReadyLab agrees to be bound to the form of the agreement as attached.
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
APPENDIX A: TEAM RESUMES
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
Tom O’Sullivan
Principal-in-Charge and Technical Lead
[email protected] | 315-507-9025 | Denver, CO
PROFESSIONAL SUMMARY
Emergency management professional with nine years of experience leading interagency recovery coordination, long-term recovery planning, hazard mitigation, and capacity-building efforts at the federal, state, and local levels. Background in community planning, GIS, data analytics, and disaster recovery operations across 15+ federally declared disasters. Principal and Founder of CrisisReadyLab LLC. Author, Rebuilding After Disaster:
A Survival Guide for Local Leaders (2025).
CORE COMPETENCIES
Hazard Mitigation Planning (HMP/MJHMP) | Emergency Operations Plans (EOP) | Community Wildfire Protection Plans (CWPP) | Evacuation Planning | GIS/HAZUS Modeling | ArcGIS Pro/Network Analyst | Multi-Jurisdictional Coordination | Stakeholder Engagement | Recovery Support Functions (RSF) | PostDisaster Housing Assessments | Data Analytics and Visualization | FEMA Grant Programs (HMGP/BRIC)
PROFESSIONAL EXPERIENCE
Principal and Founder | CrisisReadyLab LLC 2025 to Present • Founded and operate an emergency management consulting firm delivering government planning contracts through a network of 140+ independent contractors. • Roscommon County, MI: Prime contractor for CWPP ($46,215, Michigan DNR grant-funded). Wildfire risk assessment, fuels analysis, community engagement, GIS mapping, and mitigation strategy development.
• Ventura County, CA: Data analysis lead for 25-jurisdiction Multi-Jurisdictional Hazard Mitigation Plan 2027 Update (subconsultant to Ganey Science LLC). HAZUS modeling, GIS deliverables, stakeholder engagement.
• Built and operate a professional training platform (crisisreadylab.com) with 130+ hours of coursework across disaster recovery, hazard mitigation, and resilience planning.
Federal Disaster Recovery Officer | FEMA 2023 to 2025
• Led federal interagency recovery coordination operations for major disasters, managing a team of 50+ specialists for 2023 Maui Wildfire Recovery.
• Directed Recovery Support Function (RSF) activation for the 2023 California Floods, coordinating federal, state, and local resources for long-term recovery. • Oversaw technical assistance for the Hoopa Valley Tribe following 2023 winter storms and flooding. • Established the RSF mission in South Carolina following Hurricane Helene.
Community Planning & Capacity Building Regional Coordinator | FEMA 2021 to 2023 • Led technical assistance for counties impacted by the Dixie Fire, Caldor Fire, and 2023 California Floods.
• Embedded with Plumas County Department of Planning, providing consulting on Dixie Fire long-term recovery strategy.
• Guided long-term recovery planning in Grizzly Flats after the Caldor Fire. • Oversaw teams of community planners, geospatial analysts, and recovery specialists.
Economic Recovery Coordinator | CalOES 2021
• Provided strategic guidance to local governments on post-disaster economic recovery, resilience planning, and funding opportunities.
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
• Led interagency coordination to align federal, state, and local economic recovery programs.
Community Planner and Data Analytics Manager | FEMA 2018 to 2021 • Led long-term recovery planning in the U.S. Virgin Islands following Hurricanes Irma and Maria. • Provided GIS and data analytics support for the Kilauea eruption housing impact assessment in Hawaii.
• Managed information and data integration for Hurricanes Delta and Laura; embedded with Calcasieu Parish.
• Supported Camp Fire recovery planning in California as part of the CPCB Recovery Support Function.
EDUCATION
B.S., Environmental Science, Binghamton University (SUNY) B.S., Urban Planning, Binghamton University (SUNY)
TECHNICAL SKILLS
ArcGIS Pro/Online | HAZUS-MH | FEMA National Risk Index | Python/SQL | Google Apps Script | Census/ACS Data | OpenFEMA API | StoryMaps/Interactive Web Mapping
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
Daniel A. Weiss
Project Manager
[email protected] | 619-365-5844 | San Diego, CA
PROFESSIONAL SUMMARY
Twenty-plus year career in local and state emergency services spanning response, recovery, planning, and mitigation. Proven capabilities in emergency management, budgeting, communications, presentation, writing, and multi-agency coordination. CSTI Emergency Management Specialist and Instructor certified. HSEEP certified. Type III EOC Director credentialed.
PROFESSIONAL EXPERIENCE
Emergency Services Program Coordinator | City of San Diego OES Nov 2024 to Aug 2025 • Led emergency management, law enforcement, fire, and allied agencies in planning and response to emergency incidents.
• Updated significant citywide plans including Emergency Operations Plan, EOC Manual, COOP, Debris Removal Operations Plan, and Hazard Mitigation Plan.
• Led stakeholder meetings including the Metro Emergency Managers workgroup and city-focused multidisciplinary groups.
• Evaluated exercises within the region, including the San Diego County Wildland Urban Interface Fire exercise.
Deputy Regional Administrator, Southern Region | CalOES Oct 2018 to Oct 2024 • Led staff of Emergency Service Coordinators in state-level planning and response for 11 counties and 22+ million residents.
• Served as EOC Director and Operations Section Chief within the Southern Regional EOC. • Deployed to coordinate response for major wildfires, mudslides, flooding, pandemic, and earthquakes. • Led meetings with federal, local, and county partner agencies; briefed elected and appointed officials on priorities and mission assessment.
Police Officer / Dispatcher / GIS Unit Leader | City of San Diego PD Mar 2007 to Oct 2018 • 12 years of law enforcement experience including emergency dispatch, field response, and investigations.
• Concurrent position as GIS Unit Leader with San Diego Office of Homeland Security. • High-risk emergency situation coordination; managed multi-discipline response. • Training Officer for new department employees. PERT Academy graduate. Speakers Bureau member.
EDUCATION
M.S., Fire and Emergency Services, University of Florida Graduate Certificate, Emergency Services and Disaster Management, University of Florida B.S., City and Regional Planning, Cal Poly San Luis Obispo
KEY CERTIFICATIONS AND TRAINING
CSTI Emergency Management Specialist | CSTI Emergency Management Instructor | Type III EOC Director Credential | FEMA HSEEP | FEMA Advanced Professional Certification | National Traffic Incident Management System | FEMA Professional Continuity Practitioner Level I | FEMA ICS-400 | FEMA Communications Unit Leader | G290 Public Information Officer | Infrastructure Protection/Disaster Management (Texas A&M)
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
Paul Corgel, PMP
Evacuation Planning SME and Methodology Lead
[email protected] | 315-440-0812 | Arlington, VA
PROFESSIONAL SUMMARY
PMP-certified emergency management professional with 11 years of experience as a preparedness and continuity expert. Led diverse teams to develop national-level policies and tools, including hazard and functionspecific planning guides supporting communities nationwide. Leverages data-driven insights to advise organizations on policy and operational challenges.
PROFESSIONAL EXPERIENCE
Emergency Management Specialist | FEMA Oct 2015 to Oct 2025 Progressively promoted for exceptional leadership and performance.
Policy and Project Management:
• Led teams that produced national-level guidance documents including: Planning Considerations: Evacuation and Shelter-in-Place; Supply Chain Resilience; Planning Considerations: Cyber Incident Planning; and Comprehensive Preparedness Guide 101 (CPG 101) Version 3.0, which identifies FEMA’s Six-Step Planning Process. • Led technology projects including building FEMA’s Resilience Analysis Planning Tool (RAPT).
Testing, Training, and Exercise:
• Advised government agencies and private sector partners on EOP validation. Developed and delivered specialized training reaching over 15,000 students annually. • Assisted in development and facilitation of tabletop, functional, and full-scale exercises; facilitated after-action and continuous improvement activities.
Risk Assessment:
• Assisted communities with THIRA/SPR and HIRA risk assessments. Facilitated workshops at regional and national conferences.
Crisis Management and Disaster Response:
• Deployed to federal (NRCC), state, and local EOCs and Federal Joint Field Offices. Planning Section Chief for FEMA/HHS COVID-19 response.
• Led Situational Awareness and Planning teams during hurricanes, wildfires, and large-scale infrastructure outages.
• Served as FEMA Planning SME for the Georgia Multi-County Evacuation Plan. • Provided dam safety planning technical assistance for Snohomish County, WA.
Executive Coordination:
• Served as Executive Officer coordinating leadership tracking of projects and programs. Maintained 85% of projects on time. Collaborated with leadership on strategic plan for a 70-employee component.
Empire Fellow | NY Division of Homeland Security and Emergency Services 2014 to 2015 • Emergency management policy and data analysis/process improvement.
EDUCATION
M.P.A., Syracuse University
B.A., Political Science, Syracuse University
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
CERTIFICATIONS
Project Management Professional (PMP) | FEMA Professional Continuity Practitioner Level I | IBM Data Science Professional Certification | Certified Emergency Manager (CEM), Pending
CrisisReadyLab LLC | City of La Cañada Flintridge Citywide Evacuation Plan
Justin Day
Wildfire Risk Assessment SME
[email protected] | 714-824-9051 | Redlands, CA
PROFESSIONAL SUMMARY
Over 10 years of fire prevention and wildfire mitigation experience across multiple California government agencies. Specialized in wildfire risk assessment, structural ignitability evaluation, vegetation management, and community risk reduction. Acting Emergency Manager for the 2022 Coastal Fire in Laguna Beach. ICC Fire Plans Examiner with multiple NFPA wildfire certifications.
PROFESSIONAL EXPERIENCE
Deputy Fire Marshal | City of Redlands Fire Department 2024 to Present • Conducts plan review of construction documents for life safety and code compliance. • Assists with wildfire mitigation program including weed abatement, community wildfire protection plan, and policy development.
• Consults with developers, engineers, architects, and contractors on fire protection requirements. • Evaluates structures for compliance with fire safety standards.
Fire Safety Inspector | Laguna Beach Fire Department 2021 to 2024 • On-call Emergency Management Duty Officer for EOC activation. Responded to and supported Level 1 EOC activations for the Emerald Fire and 2022 Coastal Fire. • Acting Emergency Services Coordinator for the 2022 Coastal Wildfire: coordinated disaster response with City leadership, managed evacuation protocols, alert and warning, press releases, and radio communications.
• Developed, implemented, and coordinated the city’s wildfire mitigation program including vegetation management, goat grazing, and public outreach.
• Assisted in coordinating CERT (Community Emergency Response Team) training. • Attended City Council meetings and provided staff reports on fire safety topics.
Community Risk Reduction Officer | Anaheim Fire and Rescue 2016 to 2021 • Coordinated the Wildfire Hazard Mitigation Program including annual weed abatement, goat grazing program, and wildfire educational events.
• Coordinated the High-Rise Program: annual inspections of all high-rises for fire code compliance. • Inspected occupancies for hazardous materials compliance per county, state, and federal laws. • Department liaison for Neighborhood Districts 5 and 6.
EDUCATION
M.A., Emergency Management and Homeland Security, Arizona State University B.S., Public Policy and Public Service, Arizona State University
CERTIFICATIONS
ICC Fire Plans Examiner | ICC/California Certified Fire Inspector 1 | NFPA Assessing Structure Ignition Potential from Wildfires | Fire Investigator 1 | Hazardous Materials Technician | FAA Part 107 UAS Pilot | CSTI SEMS G606 | FEMA ICS 100, 200, 300, 400, 700, 800 | PC832 Powers of Arrest
PROPOSAL TO PROVIDE TRANSPORTATION PLANNING AND TRAFFIC ENGINEERING
CONSULTING SERVICES FOR THE
CITY OF LA CAÑADA FLINTRIDGE
CITYWIDE EVACUATION PLAN
MARCH 31, 2026
City of La Cañada Flintridge | Linscott, Law & Greenspan, Engineers
TABLE OF CONTENTS
Appx A
Appx B
1 •Cover Letter
2 •Firm Qualifications and Experience with Similar Projects 3 •Project Understanding and Approach
4 •Key Personnel, Resumes, and Rates
5 •Proposed Budget
6 •References and Sample Work
A •Resumes
B •Signed Forms
SECTION 1
COVER LETTER
Proposal for the Citywide Evacuation Plan
City of La Cañada Flintridge | Linscott, Law & Greenspan, Engineers 1 1 2 3 4 5 6 A B
1. COVER LETTER
March 31, 2026
TO:
Mr. Arabo Parseghian
Assistant City Manager
Department of Administrative Services
City of La Cañada Flintridge
One Civic Center Drive
La Cañada Flintridge, CA 91011
(818) 790-8880
[email protected]
FROM:
LG2WB Engineers, Inc.
Dba, Linscott, Law & Greenspan, Engineers (LLG)
2 Executive Circle
Suite 250
Irvine, CA 92614
(949) 825-6175
LLG Reference: P2.26.0092.1
SUBJECT: Proposal for the City of La Cañada Flintridge Citywide Evacuation Plan Dear Mr. Parseghian:
Linscott, Law & Greenspan, Engineers (LLG), a California S-Corporation Small Business Enterprise (SBE) is pleased to submit this proposal to provide professional transportation planning and traffic engineering consulting services for the preparation of the City of La Cañada Flintridge Citywide Evacuation Plan, as outlined in the City’s Request for Proposals, issued on Wednesday, March 4, 2026. The Emergency Evacuation Plan (EEP) will serve as a foundational framework for the City of La Cañada Flintridge. As part of this effort, LLG will prepare a comprehensive Citywide Evacuation Plan for the City of La Cañada Flintridge that provides a practical framework for evacuation planning, decision-making, and implementation during emergency events. The plan will assess key hazards, including earthquake, fire, and manmade incidents, while incorporating evacuation zones, roadway and operational constraints, access and functional needs, evacuation procedures, interagency coordination, and public communication strategies.
- Local Experience – LLG has a broad range of recent local experience, as we have successfully completed transportation planning and design projects in the Los Angeles County Area, in the adjacent Cities, and throughout Southern California over the past several decades. The City policies/procedures and our understanding of the City processes will assuredly assist in expediting the process for any given work assignment. - Statewide Knowledge – the LLG team has worked on numerous traffic operations, traffic engineering, transportation planning, and evacuation assessment projects within California and believes that La Cañada Flintridge’s Citywide Evacuation Plan has fundamental importance for the City to:
Provide the City of La Cañada Flintridge with a clear, incident-ready framework that supports City operations by documenting the Concept of Operations, decision-making pathways, and the roles and responsibilities of City departments and partner agencies, while also developing alert/warning recommendations tailored to the City and project area,
Convert the City’s relevant hazards into actionable, location-specific evacuation guidance, with focused treatment of the hazard scenarios identified in the RFP, so that residents and responders have clear direction on actions, timing, and destinations under varying incident conditions, and Provide a prioritized roadmap of operational, capital, and programmatic improvements that advances safe and rapid evacuation of vulnerable areas, supported by a community education and outreach strategy developed collaboratively with City staff and safety/community leaders to improve public understanding and preparedness. - Emergency Evacuation Plan Experience – LLG has experience in Emergency Evacuation Plans using TransModelersoftware and is currently preparing the City of Aliso Viejo Evacuation Assessment for the Safety Element Update, Bailard Carpinteria Evacuation Assessment in Santa Barbara County, Laguna Beach Downtown Specific Plan Evacuation Assessment and the Deer Canyon Preserve Wildfire Evacuation Analysis for the City of Anaheim, where LLG is assessing and coordinating with City Staff, examining hazard scenarios to determine evacuation area routes through modeling and traffic studies, evacuation scenario building and network performance analysis to illustrate the points-of-concern and possible remedies to alleviate/facilitate the evacuation in future possible hazards.
Proposal for the Citywide Evacuation Plan
City of La Cañada Flintridge | Linscott, Law & Greenspan, Engineers 2 1 2 3 4 5 6 A B
- Regulatory and Policy Alignment – LLG will prepare the Citywide Evacuation Plan based on the City’s existing plans, operating procedures, and the applicable local, state, and federal laws, regulations, and guidance governing evacuation, wildfire risk, emergency response, and public safety. The Plan will be developed to align with California Government Code Section 65302, including Safety Element requirements addressing fire hazards, evacuation routes, and the review of residential development lacking at least two emergency evacuation routes; the CAL FIRE/Office of the State Fire Marshal Fire Hazard Severity Zone framework under Government Code Section 51178 and Public Resources Code Article 9 (Sections 4201–4204); the California Emergency Services Act and the Standardized Emergency Management System (SEMS) requirements under Government Code Section 8607, etc. LLG will also comply with the State CEQA Guidelines, including wildfire, emergency access, and evacuation considerations, together with the California Attorney General’s wildfire-CEQA guidance. LLG will also incorporate Cal OES and ADA access and functional needs principles so that alerting, evacuation transportation, and public communications are planned in an inclusive and accessible manner. - Staff Qualifications and Certifications – LLG Principals and Senior Staff are recognized experts in transportation planning and traffic engineering, and possess professional registration in Traffic Engineering, Civil Engineering, or both, as well as possessing Road Safety Professional (RSP) Certification from the Transportation Professional Certification Board.
We have reviewed, understood and intend to perform all services in the RFP and take no exceptions to the terms and conditions of the RFP. We acknowledge that we are obligated to the RFP Addendum #1, dated March 18, 2026; Q&A #1, dated March 18, 2026; Q&A #2, dated March 20, 2026, and Q&A #3, dated March 24, 2026. We will commit to comply with all relevant local/state/federal laws, regulations, and ordinances applicable to the work. Please note that this Proposal is valid for 90 calendar days from the due date, and all information in this Proposal is true and correct. Per the requirements of the RFP, LLG is submitting one (1) electronic copy of the Proposal marked “Technical Proposal” through Planet Bids. We appreciate the opportunity to submit this proposal and look forward to working with you on this Project. Please call us at (949) 825-6175 if you have any questions or comments regarding this proposal.
Sincerely,
LINSCOTT, LAW & GREENSPAN, ENGINEERS
Zawwar Saiyed, M.S., P.E., R.S.P.
Principal
[email protected]
California Registration: TR 2525
SECTION 2
FIRM QUALIFICATIONS AND EXPERIENCE WITH SIMILAR PROJECTS
Proposal for the Citywide Evacuation Plan
City of La Cañada Flintridge | Linscott, Law & Greenspan, Engineers 3 1 2 3 4 5 6 A B
2. FIRM QUALIFICATIONS AND
EXPERIENCE WITH SIMILAR
PROJECTS
LLG, a Small Business Enterprise (SBE), is pleased to have the opportunity to submit this proposal to provide Transportation Planning and Traffic Engineering consulting services for the City of La Cañada Flintridge. LLG is fiscally responsible and has the capacity and resources to provide state-of-the-art transportation planning, traffic engineering, traffic operations, travel demand modeling, and parking consulting services. LLG that has worked on similar projects with federal funding. Our diverse experience and expertise enable us to provide services to both public agencies and the private sector. Project organization is structured so that Principals and Senior Staff maintain direct involvement from project initiation to completion, ensuring a quality product that is clear, easily understood, and will support the project’s needs and the public review process. Since our founding in 1966, in excess of 20,000 engagements have been completed involving a wide variety of projects throughout the United States and Overseas. LLG’s specialties are listed to the right.
It should be noted that LLG certifies that it does not and will not discriminate against any employee or applicant for employment based on race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related conditions, political affiliation or opinion, age, or medical condition.
We provide insightful, accurate, and innovative transportation planning and traffic engineering solutions that emphasize the importance of safe, equitable, and efficient mobility for the traveling public. Our success comes from representing the public’s best interests and challenging ourselves to grow personally and professionally in a collegial environment. Quality and a successful outcome are LLG’s primary objectives for this project.
LLG is a multiple award-winning firm that is always striving to best serve our clients. The quality of our work resonates with our peers and has been recognized by the above organizations.
OUR TEAM, METHOD, AND EXPERIENCE
OUR TEAM
Our team is the right mix of proven track records, organic collaboration, opportunities for fresh perspectives, and a unique skill set. Zawwar Saiyed, M.S., P.E., R.S.P., with over 25 years of experience working on similar projects, will be the Principal In-Charge and Project Manager, and Angela Besa, with over 11 years of experience, will be the day-to-day Deputy Project Manager for this important project. Their wide technical bandwidth, management culture, implementation skills, political astuteness, and commitment to safe and resilient communities will serve the City well. LLG will be supported by a dedicated team to ensure a quality product is delivered expeditiously. Also, LLG’s breadth and depth of staff provide a pool of knowledge, talent, and capacity options. The LLG team is comprised of a multidisciplinary team of planners, engineers, and support professionals LLG’S SPECIALTIES
- Traffic Impact Analysis Reports
- As-Needed On-Call Services
- Mobility Studies
- Vehicle Miles Traveled (VMT)
Analyses
- General Plans and Specific Plans
- Pedestrian/Bicycle Planning
- Transportation Master Planning
- Multi-Modal Planning & Analyses
- Site Access and Circulation
- Preliminary/Conceptual
Engineering
- Complete Streets Analyses
- Local Planning Group
Presentation
- Road Safety Reviews
- Travel Demand Modeling
- Traffic Signal Design
- Traffic Signing/Striping Design
- Construction Zone Traffic Control
Plans
- Parking Design and Planning
- Traffic Planning and Operations
Studies
- 2D and 3D Traffic Simulation
- Traffic Calming
- Shared Parking Demand
Forecasting
- Integration of Alternative Modes
- Circulation Elements for General
Plans and Specific Plans
- Roundabout Analysis and Design
- Congestion Management Program
(CMP)
- Transportation Demand
Management (TDM)
- Traffic Signal Warrant Studies
- Local Road Safety Plans (LRSP)
- Systemic Safety Analysis Reports
(SSAR)
- Vision Zero Action Plans (VZAP)
- Safe Streets and Roads for All
(SS4A) Action Plans
- Comprehensive Safety Action
Plans (CSAP)
- Active Transportation Plans (ATP)
- Long Range Transportation Plans
(LRTP)
- Emergency Evacuation Analyses
Proposal for the Citywide Evacuation Plan
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with deep expertise in active transportation, community engagement, and multi-modal planning. LLG Principals and Senior Staff are recognized experts in these practice areas and possess professional registration in Traffic Engineering, Civil Engineering, or both, as well as possessing Road Safety Professional (RSP) Certification from the Transportation Professional Certification Board. We pride ourselves on our fresh and dynamic perspective that contributes to innovative approaches and accurate technical analyses.
Our diverse experience and expertise enable us to provide services to both public agencies and the private sector. Project organization is structured so that Principals and Senior Staff maintain direct involvement from project initiation to completion, ensuring a quality product that is clear, easily understood, and will support the City's needs and Stakeholder engagement process, if needed.
OUR METHOD
LLG’s experience on similar projects has led to the development of methods to accomplish project tasks on time and within budget. First, we will ensure our understanding of the City’s goals, policies, practices, and expectations concerning our tasks.
We also prioritize making strong personal contacts with key staff at the City to ensure reliable communication from the start.
Next, we leverage our large team’s talent to put the right people on the right tasks. Finally, our rigorous quality control process is applied to ensure that the City receives the best product for the best value on every task assigned. We will implement the critical approaches to ensure success and meaningful project outcomes. This comprehensive and holistic approach has proven positive results on project outcome, cost, and schedule.
OUR EXPERIENCE
The LLG team has considerable local knowledge and broad experience with similar projects. Our experience has depth and diversity, much like the stakeholders and residents of the City of La Cañada Flintridge. LLG is currently working on and/or has recently completed several evacuation assessments, roadway safety and active transportation projects, including City of Aliso Viejo Evacuation Assessment, Bailard Carpinteria Evacuation Assessment in Santa Barbara County, Laguna Beach Downtown Specific Plan Evacuation Assessment, and Deer Canyon Preserve Wildfire Evacuation Analysis, The Hills Club and Resort Evacuation Travel Time Analysis, Canyon Estates Evacuation Plan (Wildfire & Earthquake scenarios), Robinson Rancheria Active Transportation Plan, the City of Thousand Oaks Active Transportation Plan Update, City of El Centro Active Transportation Program Improvements Project, Grant Terrace Active Transportation Plan, Paskenta SS4A Comprehensive Safety Action Plan, Robinson Rancheria SS4A Comprehensive Safety Action Plan, City of San Diego SS4A Comprehensive Speed Management Plan, Local Roadway Safety Plans (LRSPs) for 23 Communities in the County of San Diego, the City of Fullerton, and the City of Chino Hills, to mention a few. We have completed traffic calming, Complete Streets, Safe Routes to School (City of Pasadena, City of San Diego), Active Transportation, and Systemic Safety Plans and Studies. Zawwar Saiyed, M.S., P.E., R.S.P., the Principal In-Charge and Project Manager, possesses the Road Safety Professional (RSP) Certification from the Transportation Professional Certification Board and is a registered Professional Engineer in Traffic Engineering. Additionally, other key team members are registered Professional Engineers in Traffic and/or Civil from the State of California. With this experience, we are prepared to address the critical issues and provide comprehensive consulting services. We pride ourselves on our capabilities of delivering innovative approaches and accurate technical analyses. .
Proposal for the Citywide Evacuation Plan
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PROJECT EXPERIENCE
LLG is pleased to present our six (6) representative projects demonstrating our firm’s experience with evacuation assessments, multimodal transportation planning, roadway design improvements, safety analyses, and related planning studies for projects of similar size and complexity. Additionally, LLG has never experienced any contract terminations with any public agency. We pride ourselves on maintaining an impeccable record of fulfilling all contractual obligations promptly and professionally.
EVACUATION ASSESSMENT FOR THE SAFETY ELEMENT UPDATE, CITY OF ALISO VIEJO The LLG team is currently developing an evacuation assessment for the Safety Element Update for the City of Aliso Viejo. LLG will deliver the City of Aliso Viejo Evacuation Assessment through an integrated, multidisciplinary technical approach that combines transportation planning, traffic engineering, evacuation modeling, GIS analysis and CEQA coordination. LLG’s technical methodology is organized as a logical progression from data development to scenario analysis to actionable recommendations. The effort will begin with comprehensive data collection, validation, and policy review, including roadway characteristics, traffic counts, hazard mapping, land use, demographic information, critical facilities, evacuation zones and alerting systems, to ensure the assessment is grounded in the City’s most current operational and planning context. Building from this foundation, LLG will establish a hazard-based scenario framework, confirm evacuation zones and gateway routes, estimate evacuation demand by population type and time of day, and analyze up to two representative natural hazard scenarios. Technical analyses will be performed using ArcGIS Pro for spatial processing and mapping, citywide screening methods for clearance and routing assessment, and targeted TransModeler microsimulation where operational concepts warrant a more detailed evaluation. Importantly, the methodology also incorporates equity, accessibility and ADA considerations by evaluating factors such as low vehicle ownership, mobility limitations, LEP populations, access to shelters and assembly points and physical pinch points that may affect evacuation performance.
LLG will then translate the technical analysis into a clear decision-support framework for the City by documenting clearance times, network performance, operational constraints and population impacts at both the citywide and zone levels. The assessment will identify roadway management
strategies, vulnerable population solutions,
communication protocols and public education
measures that can improve evacuation readiness and
implementation effectiveness. To support City review
and future administrative needs, LLG will prepare a
well-documented Evacuation Assessment Technical
Memorandum with publication-ready maps, graphics,
assumptions, GIS packages, model inputs and outputs,
and presentation materials suitable for City staff and
City Council review. This work will be supported by
LLG’s established project management protocols,
including proactive communication, schedule and
budget adherence, anticipatory problem-solving, visual
simulation capabilities, and formal QA/QC review, all of which are intended to ensure a responsive process and
a final product that is technically defensible, accessible, and useful for long-term City planning and emergency
preparedness.
EMERGENCY EVACUATION ASSESSMENT, CALABASAS
The LLG team is developing a local transportation assessment and part of the assessment focused on evacuation scenarios using a previous evacuation analyses based on their Housing Element and Safety Element updates. LLG prepared qualitative summaries based on the proposed usage of the project site, determined evacuation paths for the project site, and calculated evacuation demands and vehicles trips to consider potential impacts in the vicinity of the project site.
Proposal for the Citywide Evacuation Plan
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DEER CANYON PRESERVE RESIDENTIAL PROJECT, ANAHEIM
The LLG Project team is currently working on the Deer Canyon Preserve Residential Project in Anaheim, and is a continuation of the Hills Preserve project. LLG is developing a detailed Wildfire Evacuation Analysis for the Project and the scope includes evacuation modeling served as a key component, utilizing simulation tools, agency coordination, and GIS-based planning to evaluate emergency response performance. The analysis focused on modeling evacuation performance for a 76-acre residential development consisting of 302 single-family and 46 affordable multifamily units. In coordination with City of Anaheim Fire and Traffic Engineering staff, we are identifying worst-case fire scenarios, defining evacuation zones using the City’s Know Your Way program, and assessing roadway capacities based on peak hour traffic data and capacities. Using TransModeler software, we are simulating evacuation travel times with and without the proposed project to quantify impacts and establish thresholds. Ongoing results will be documented in a comprehensive letter report, reviewed and revised with city input.
BAILARD CARPINTERIA EVACUATION ASSESSMENT, SANTA BARBARA COUNTY The LLG team is currently preparing an evacuation analysis for the Bailard Avenue Site Multifamily Development Project in unincorporated Santa Barbara County near Carpinteria. The analysis evaluates evacuation travel times under existing conditions and with the proposed project, which includes a new 196-unit residential community consisting of 134 multifamily units, 10 moderate-income apartments, and 52 affordable housing units, together with a community center, pool/spa, and 297 parking spaces. LLG’s technical approach combines transportation planning, traffic engineering, evacuation analysis, GIS mapping, and operations-focused traffic modeling to assess both no-build and build conditions. The effort begins with data collection, synthesis, and QA/QC, including development of a project geodatabase, validation of roadway network characteristics, review of counts and timing data, demographic crosschecking, field verification where needed, and review of the adopted General Plan and Local Hazard Mitigation Plan so the analysis remains grounded in the current policy context. Technical analyses are performed using ArcGIS Pro for spatial processing and mapping, and TransModeler for microsimulation screening of the traffic and clearance assessment. LLG then translates the results into an action-oriented implementation framework by documenting clearance times, intersection performance, queue length and spillback locations, assumptions and coordination needs, and by preparing operational recommendations such as traffic control and signal plan concepts, wayfinding and signage, multilingual alerting support, network improvements, and policy/code updates. Final deliverables include a draft and final evacuation report, graphics, GIS packages, model input/output tables, and other electronic project files suitable for agency review and future implementation.
Proposal for the Citywide Evacuation Plan
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THE HILLS PRESERVE PROJECT, ANAHEIM
The LLG project team worked on The Hills
Preserve Project in Anaheim developing a
detailed Evacuation Travel Time Analysis to
evaluate how wildfire-related evacuation
times may be impacted by the proposed
development, which includes up to 498 luxury
apartments, six single-family lots, 80,000 SF of
office space, and extensive on-site amenities.
The analysis is based on worst-case fire
scenarios modeled by Firesafe Planning
Solutions in coordination with the City of
Anaheim Fire Department. Using the City’s
Know Your Way program and GIS-based
mapping, we developed a Potential Evacuation
Area Plan encompassing over 5,500 homes and
key commercial centers. Evacuation routes
were assigned based on geographic zones,
with Santa Ana Canyon Road serving as a primary corridor for westbound evacuation. Our team also incorporated school evacuation protocols and traffic control strategies, including road closures and intersection management by Anaheim Police Department personnel. The analysis quantifies travel times with and without the proposed project using roadway segment capacities, ensuring a data-driven assessment of potential evacuation impacts.
CANYON ESTATES PROJECT, CHINO HILLS
The LLG team developed a comprehensive
Evacuation Plan focused on wildfire and
earthquake scenarios, aligned with the Chino
Hills General Plan Update Safety Element and
the Preliminary Fire Protection Plan prepared
by FireWise2000. The plan evaluated three (3)
representative wildfire ignition scenarios
originating from the west, south, and north,
and established evacuation zones with no
more than ±100 dwelling units each to ensure
efficient staging and movement. Using vehicle
ownership assumptions from the Chino Hills
Safety Element Evacuation Analysis, we
estimated how many vehicles would evacuate
the site, with a projected four-hour clearance
time. Evacuation routing was designed to
direct vehicles eastbound, with contingency routing depending on fire progression. The plan also includes phased zone evacuations with one-hour intervals to reduce congestion, emergency-only westbound access, and potential lane channelization to increase eastbound capacity, ensuring a safe, orderly evacuation under multiple emergency scenarios.
SECTION 3
PROJECT UNDERSTANDING AND APPROACH
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3. PROJECT UNDERSTANDING AND APPROACH
PROJECT MANAGEMENT STRATEGY
Our general approach focuses on communication, insightful and accurate services, timely delivery of work products, and early anticipation of issues. We carefully reviewed the scope of work to be provided, as detailed in the RFP. We understand that specific tasks will demand sensitivity to issues, experience with project management, and resources to provide timely and accurate deliverables. As a large transportation planning and traffic engineering firm, we have the staffing size that allows us to always be available and responsive. As listed to the right, we would implement the following key approaches to ensure a successful and meaningful project outcome. These key approaches are further explained below:
1. Innovative High Impact Solutions
LLG will provide innovative and comprehensive consulting services to enable the City to serve as a model in the practice of innovative transportation planning and traffic engineering.
2. Effective Project Management
Effective project management involves the management of resources, knowledge, and people. We will ensure the Project Team’s sound organization, in-depth understanding of the issues and goals, and development/execution of the project plan. Our staffing size allows us to handle multiple tasks simultaneously.
3. Adherence to the Procedures
LLG will adhere to the standards, policies, business methods, and project requirements. This includes understanding Federal, State, and Local regulations and best practices within our discipline.
4. Regular and Effective Client Communication
Zawwar Saiyed, as the Principal In-Charge and Project Manager, alongside Angela Besa as the Deputy Project Manager, would facilitate communication between the City, responsible parties, and the Project Team. LLG frequently uses teleconferencing and emails to expedite project management. LLG will provide written updates on the project’s progress since communication is paramount.
5. Availability and Responsiveness to Client
Many of our projects demand that we be responsive and work effectively with other team members. All phone calls and emails are returned within 24 hours.
6. Anticipation of Issues and Problem Solving
We understand that smooth progression is critical to achieving a successful outcome. We embrace a philosophy of anticipating issues or conflicts before they arise. In some instances, issues cannot be avoided but they will be addressed positively and affirmatively.
7. Graphics & Visual Simulations
It is critical to illustrate the issues, analysis, and results. LLG will prepare high-end informative figures, graphs, maps and illustrations for use in the reports and presentations.
8. Well-Documented Reports/Plans
LLG has prepared several thousand technical reports and design plans. We specialize in putting the study’s technical elements of the report into a format that our clients and the public can easily understand.
9. Schedule and Budget Adherence
We recognize the importance of the project adhering to a set schedule and budget. The schedule will be met, and the budget will not be exceeded.
10.Quality Assurance/Quality Control
LLG has a standard practice of quality control that involves both Senior and Principal-level staff members. Every deliverable to the City will be reviewed before leaving our office as part of our Standardized Quality Control Program.
METHODOLOGY
1. Innovative High Impact Solutions
2. Effective Project Management
3. Adherence to the Procedures
4. Regular & Effective Client Communication
5. Availability & Responsiveness to Client
6. Anticipation of Issues & Problem Solving
7. Graphics & Visual Simulations
8. Well-Documented Reports/Plans
9. Schedule & Budget Adherence
10. Quality Assurance/Quality Control
Proposal for the Citywide Evacuation Plan
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SCOPE OF SERVICE
Based on the General Scope of Work, and our experience
and understanding of similar projects, we propose the
following tasks. Please note that we added additional
subtasks beyond what is required in the RFP to provide
more detail, workflow, and clarity. Further, please note that all the required deliverables and outputs requested in the RFP have been incorporated into the tasks listed below and multiple tasks are anticipated to occur concurrently.
The City of La Cañada Flintridge seeks a comprehensive
Citywide Evacuation Plan that provides a practical,
actionable framework for evacuation planning, decisionmaking, and implementation across the City. The Plan will evaluate hazard conditions identified in the City’s Local Hazard Mitigation Plan, with particular focus on
earthquake, fire, and manmade hazards, and will
incorporate the City’s Genasys evacuation zones, roadway and operational constraints, special populations and access and functional needs considerations, evacuation strategies and procedures, and public
communications and implementation
measures. The Plan will document
evacuation concepts, operational
processes, roles and responsibilities,
interagency coordination needs, and supporting technical analysis necessary to guide City staff, partner agencies, and decision-makers during emergency events. LLG’s scope of work outlines a comprehensive approach to hazard and
evacuation analysis, GIS mapping, scenario development, strategy formulation, community engagement, and plan
preparation to deliver a clear, implementable, and longterm evacuation planning document for the City. The proposal will also include an itemized breakdown of
estimated costs and schedule for each phase of work,
including hourly rates, and other incidental costs and
charges.
TASK 1 – PROJECT MANAGEMENT AND
COORDINATION
Project initiation and management activities will be carried out continuously from project start date through
completion to keep all tasks on track and aligned with the City’s expectations. This work will encompass day-to-day oversight and coordination, including scheduling and
facilitating regular meetings with the project team and with other City staff, preparing agendas and meeting
minutes, monitoring progress against the project timeline, and providing dynamic status updates and periodic
progress reports if needed and requested. It will also
involve tracking budgets, processing invoices, and
maintaining organized project documentation and
databases.
1.1 – Project Kickoff Meeting and Detailed Work Plan: LLG will develop a detailed agenda for the kick-off meeting to set expectations from the outset of the project. The agenda will outline and clarify the scope of work, deliverables, invoicing requirements, communication structure, Quality Assurance / Quality Control protocols, and decision-making responsibilities.
LLG will then coordinate and lead one (1) Project kickoff meeting (within 30 business days of notice of intent to award), to formally launch the initiative. The meeting will serve to establish Project expectations, clarify roles, and set the foundation for successful collaboration throughout the Evacuation Plan. The meetings will cover the following key points:
• Discuss and confirm the vision and final goal of the
Evacuation Plan,
• Discuss the roles and responsibilities of each party
involved in the project,
• Establish lines of communication,
• Outline QA/QC protocols,
• List project’s immediate next steps and data
needs, and
• Discuss any constraints necessary for the
Evacuation Plan based on City’s high-priority and
historical hazard events.
The kickoff meeting will include breakout discussions to resolve open questions efficiently and establish a
collaborative cadence between City staff and the
Consultant team. After the kickoff meeting, LLG will
document all agreements in one (1) draft and one (1) final (incorporating City comments) concise memorandum that
will be distributed across all kickoff meeting participants.
These documents will serve as project reference
documents and anchor the team as work begins, clearly
assign responsibilities, capture decisions, and list
immediate next steps.
1.2 – Regular Coordination Meetings With City Staff: LLG’s Project Manager will prepare and submit monthly invoices in full compliance the City of La Cañada Flintridge’s
administrative procedures requirements. LLG will also
conduct and lead monthly and/or quarterly virtual project progress meetings with relevant City staff to ensure
continuous coordination throughout the Emergency
Evacuation Plan. If requested, LLG will prepare and
distribute quarterly reports, and these
reports will provide updates on recent
work activities and achieved milestones,
and review and plan for upcoming
deliverables. LLG will also maintain and
update an organized live project issues
log and a decision log to track outstanding
Proposal for the Citywide Evacuation Plan
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items, resolutions, and approvals. LLG will also provide and maintain a centralized system for document management
and file sharing using Microsoft SharePoint and/or
OneDrive to facilitate efficient review, version control, and collaboration.
1.3 – Ongoing Schedule Management and Progress
Reporting: LLG will prepare a detailed work plan and
schedule summarizing project objectives, major tasks and subtasks, deliverables, review periods, revision cycles, meeting and presentation milestones, and the overall
adoption pathway. Building on the proposal scope and City input from kickoff, the refined work plan will also define communication channels with City staff,
agencies, committees, and the public. The
schedule will include meetings and
presentations consistent with RFP
assumptions unless otherwise directed by the
City, with target dates for agendas and
summaries/minutes. L. With regards to the schedule, LLG will maintain a traceable online project schedule in MS Planner/City-preferred platform LLG will prepare and
present an MS Planner project schedule that will be
organized by, as mentioned earlier, major project tasks, sub-tasks, task status, review periods, and identified
milestone deliverables checklist. This initial schedule will establish the baseline for project tracking and
management and will also include all primary tasks and
subtasks as outlined in the Scope of Work, and all submittal deadlines, City review timelines, and time allocations for revisions. LLG will identify any delays or risks to milestone completion and provide corrective actions as needed.
1.4 – Coordination With City Departments and Public
Safety Partners As Directed By The City: In close
coordination with the City, LLG will develop a stakeholder list with critical partners such as City departments and public safety partners as directed by the City, potentially including:
• Primary public safety responders: Los Angeles
County Sheriff’s Department (Crescenta Valley
Station), Los Angeles County Fire Department.
• City public safety and emergency coordination:
City Administration/Public Safety staff, including
emergency preparedness programs, school
crossing guard coordination.
• Traffic and transportation safety partners: City’s
Public Works and Engineering staff.
• Land use, code, and built-environment safety
partners: Community Development, including
Planning, Building & Safety, and Code
Enforcement.
• School safety partners: La Cañada Unified School
District and its school sites serving the
community.
• Community preparedness partners:
Neighborhood Watch, Community Emergency
Response Team, and residents receiving City
alerts and warnings.
Representatives of the groups mentioned will be forming a project development team to provide inputs and insights throughout the project process wherever necessary.
TASK 1 DELIVERABLES
1. Project kick-off meeting with the Project Team,
agenda, presentation, meeting minutes,
milestones, and action items.
2. As Requested Quarterly Status Reports,
Monthly/Quarterly Project Update Meetings,
Agendas, Associated Meeting Notes & Invoices and
required reporting.
3. Project Schedule with outlined tasks and
milestones.
4. Centralized document management and filesharing system (via Microsoft SharePoint and/or OneDrive).
5. Potential stakeholder list and formation of project
development team.
TASK 2 – REVIEW OF EXISTING CONDITIONS AND
DOCUMENTS
This task collects, compiles, validates, and analyzes existing plans and multi-source datasets across natural and nonnatural threats such as earthquake, wildfire, flood/storm, dam/levee failure,
hazardous materials release, major
structure fire, utility or communications
failure, industrial accidents, and/or special
events.
2.1 – Data and Plan Collection and Requests: LLG will
coordinate with City to request plans below, in the most current form:
• City’s General Plan Safety Element
• La Cañada Flintridge Local Hazard Mitigation Plan
(LHMP)
• La Cañada Flintridge existing emergency
operations plans, evacuation materials, maps, and
procedures
• La Cañada Flintridge relevant after-action reports
and prior emergency events
• County, State, and Federal documents relevant to
emergency response and/or evacuations
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• Roadway, circulation, and access constraints
relevant to evacuation, including the impact of the
210 freeway.
• City’s No Parking During Red Flag Warning
Program documents, maps, and implementation
materials
• Roadway, circulation, and access constraints
relevant to evacuation, and
• Pre-scripted message libraries (if any),
multilingual templates, accessible format
standards.
2.2 – Review Collected Plans and Policies: LLG will review the existing City’s evacuation-related plans to establish policy context and identify evacuation-relevant directives and constraints. LLG will incorporate this review into
scenario design, assumptions, operational concepts, and the framing of recommendations so the Evacuation Plan
aligns with adopted policy and supports future
amendments. LLG will prepare a policy and plan crossreference matrix summarizing evacuation-relevant provisions from existing City, County, State, and Federal documents. The matrix will identify applicable directives, operational constraints, overlapping guidance,
inconsistencies, and gaps relevant to evacuation planning.
LLG will also prepare one (1) concise plan and policy
synthesis memorandum summarizing key findings and
their implications for scenario design, planning
assumptions, operational concepts, and
recommendations. This review will help ensure the
Evacuation Plan is aligned with adopted policy, clearly identifies areas requiring clarification or future
amendment, and provides a defensible basis for
recommended updates.
2.3 – Data Synthesizing and QA/QC: LLG will establish a project geodatabase with standardized Coordinate
Reference System (CRS) and schema. QA/QC will include
network, attribute validation (lanes, control, speed),
checks for counts/timing plans, reasonableness checks
against adjacent links and historical travel time, crosschecks for demographics (ACS/Census), validation of critical facility lists through
Google Earth. Sensitive layers such as
hazard zones and fire-prone regions will
be controlled by City guidance. The
datasets will be collected with City’s
guidance and will be included in the
baseline geodatabase, and the dataset list is as follows:
• Road Network Data (signals/timing/pre-emption,
evacuation routes and shelter locations),
• Existing evacuation Routes and Genasys Zones,
• La Cañada Flintridge’s traffic counts (AADT, turning
movements) from City’s General Plan volumes, SCAG
RTDM, StreetLight Data (Big Data), traffic studies or
other resources from City’s existing base traffic volumes, • Selected hazard layers (seismic faulting/shaking,
liquefaction/landslide, floodplains/storm, surge/dam or reservoir inundation, fire hazard severity, wind,
temperature extremes),
• Fire and Resource Assessment Program (FRAP) fire
history and CALFIRE Fire Hazard Severity Zones (FHSZ),
Flood related datasets (FEMA DFIRMs, stormwater
overflow points), Earthquake (shaking intensity,
liquefaction, landslide/debris flow susceptibility),
Extreme heat history (heat vulnerability indices, cooling centers, outage-sensitive populations), Hazmat
(hazardous materials facilities, pipelines, freight
corridors, response zones), and/or any local “most likely” and “worst reasonable” scenario assumptions already
used by the City/County,
• Hazardous materials facilities and corridors,
• Geographical units (TAZs, Parcels, etc.),
• Land Use and Population Demographics
(population by time of day, car
ownership, mobility-limited and
Access & Functional Needs
(AFN) populations, large
employers, hotels, venues,
etc.), and Seasonal/visitor
population proxies,
• Local fixed-route transit routes/stops/headways,
ridership by route/time,
• Any ADA paratransit service areas, fleet counts,
dispatch constraints,
• Critical Facilities and Lifelines (hospitals/clinics, care facilities, schools/childcare, government
centers, shelters, telecom nodes, fuel depots),
• Existing/approved Evacuation Routes (if any),
evacuation “decision points,” closure gates,
control points,
• Temporary Evacuation Points (TEPs): locations,
access routes, capacity, site constraints,
operational notes,
• Shelter locations, capacities, accessibility
features, generator status, pet acceptance,
• Pet sheltering resources, pet-friendly shelter list,
animal evacuation staging areas, and
• Current public alerting tools and configurations,
sirens, loudspeakers, and public address assets
locations (if any).
2.4 – Hazard and Exposure Baseline: LLG will map baseline exposure for up to three (3) hazardous scenarios, with
stronger focus on earthquake, wildfire, and manmade
hazards, and intersect with population, land use, and
critical facilities to identify high-risk districts, corridors, and
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endangered population. This baseline will be the main tool for the development of the Evacuation Plan as it covers the relevant information for possible hazard scenarios that can occur in the City.
TASK 2 DELIVERABLES
1. Policy and Plan Cross-Reference Matrix.
2. One (1) Plan and Policy Synthesis Memorandum.
3. Evacuation Database and Hazards Exposure
Basemap (hazard footprints and identification,
evacuation zones and routes, pinch points,
shelters/assembly points).
TASK 3 – HAZARD AND EVACUATION ANALYSIS
To ensure the Evacuation Plan is practical, locally informed, and implementable, LLG will define a set of evacuation
scenarios and priority locations to guide subsequent
modeling, operational planning, and recommendations.
This task establishes the “what, where, and
when” of evacuations across natural and
non-natural hazards. Outputs include a
scenario catalogue with triggers and
phasing logic, a geo-referenced locations
list (zones, corridors, intersections,
facilities), and map products suitable for analysis and decision support.
3.1 – Scenario Framework and Hazard Typology: LLG will
establish a hazard-based scenario framework that is
consistent with the City’s Evacuation Plan. LLG will anchor the scenario framework to the hazards identified in the City’s Local Hazard Mitigation Plan, with particular focus on earthquake, fire, and manmade hazards, and will confirm representative evacuation conditions for each hazard type, including no-notice, short-lead, and escalating events. At least one representative scenario will evaluate a citywide evacuation of the entire City (to be discussed further in task
3.7).
3.2 – Zone Set Confirmation and Special Districts: LLG will confirm the City’s evacuation Genasys zone schema for
multi-hazard use. We will review zone size, boundaries, and evacuation routes. In addition, LLG will identify and map special districts and sensitive uses that may require distinct evacuation assumptions or operational strategies, including schools, childcare facilities, elder-care and assisted-living facilities, healthcare campuses, and other locations with concentrated populations or mobilitydependent users.
3.3 – Assumptions, Triggers, Decision Points, Equity, and Accessibility: LLG will maintain an assumptions register documenting population, demand, traveler behavior,
network, traffic control, road capacity, and routing
assumptions, as well as hazard-specific evacuation triggers, decision points, and operational thresholds that inform whether the City should implement localized, phased,
zone-based, or citywide evacuation actions. The
assumption registrar will be documented and shared with the City to grab City input and feedback.
3.4 – Evacuation Demand Estimation: LLG will estimate
evacuee demand for resident, daytime/nighttime, and
visitor populations by zone and time-of-day, including
household vehicles, mobility-limited populations,
institutionalized populations, students, large employers, event venues, and tourists. Demand estimation will be
prepared for existing conditions and for a planning
sensitivity case that assumes full buildout of sites under the City’s adopted General Plan land use designations and
approved housing density standards at the maximum
permitted densities.
3.5 – Gateway Capacity Screen: LLG will identify La Cañada Flintridge’s primary evacuation gateways and will assign households/Genasys zones to nearest gateways, trace
likely paths. This assessment will explicitly evaluate the operational role of Interstate 210, including how freeway congestion, incidents, closures, or full freeway closures may alter route choice, gateway loading, clearance times, and coordination needs with Caltrans and regional
partners.
3.6 – Priority Locations Identification (Corridors, Nodes, Facilities): LLG will prepare a geo-referenced list and maps of priority locations that materially influence evacuation performance, including:
• Corridors & chokepoints: freeway ramps and
ramp terminals, bridges, rail crossings, narrow
cross-sections, flood-prone under/overcrossings,
gated roads.
• Key intersections: turn-restriction sites,
pedestrian surge crossings
• Sensitive uses: schools, childcare facilities,
assisted living, skilled nursing, and other care
facilities.
• Operational curb/clearance constraints: Red Flag
No Parking corridors, streets
with chronic curbside parking
encroachment, and locations
where roadside parking
materially affects lane
availability, emergency access,
or evacuation throughput.
• Critical facilities and lifelines: hospitals/clinics, shelters points, telecom nodes, and fuel
depots/yards.
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• Multi-jurisdiction interfaces: city/county
boundaries, Caltrans facilities, mutual-aid routes,
and detours.
3.7 – Representative Scenarios and Phasing Plans: For
each selected hazard type and in coordination with the
City, LLG will define up to two (2) representative scenarios per hazard type (6 in total, 3 for base year and 3 with General Plan buildout - future year - estimated volumes) that bracket the planning space (e.g., day vs. night,
weekday vs. weekend/event, school in-session vs. out,
etc.). the six scenarios will include selected sensitivity testing for full-buildout demand, I-210 disruption, school in-session conditions, and the Red Flag No Parking
Program, as appropriate. Each representative scenario will include information such as:
• Geographic extent (affected zones)
• Time-of-day/seasonal demand
• school in-session and school dismissal
conditions
• Evacuation mode: partial (tiered zones), or full
with release phasing and staging areas
• Interstate 210 being fully available, partially
constrained, or unavailable.
• Mutual aid & coordination points: partner
agencies, resource staging, traffic posts
3.8 – Products and Mapping Standards: LLG will produce a Scenario Catalogue and Location Atlas using consistent
naming/versioning and cartographic standards. Each
scenario will have a one-page “Scenario Card”
summarizing affected zones, phasing, priority locations, messaging channels, resource needs, and key assumptions; and a companion GIS layer package (zones, impact
footprints, routes, control posts, shelters). Priority
locations will be delivered as an attribute-rich geodatabase table and map series.
3.9 – Stakeholder Vetting and Neighboring Coordination:
LLG will work with the City and project development team to validate the scenario set and location shortlist, validate assumption registrar, confirm responsibilities, and identify inter-jurisdictional and inter-agency dependencies (e.g., County/Caltrans detours, regional staging sites, shared shelter capacity, and communications interoperability).
3.10 – Model Inputs Preparation (Network, Demand,
Operations): Building on the modeling plan, LLG will work with the City to gather and assemble the relevant network and traffic data. LLG will clean, geocode and prepare input data necessary to simulate evacuation model, including:
• Network: import and reconcile network links from
SCAG RTDM and/or the City’s General Plan, lanes,
speed limits, road connections, ramps, centroids
connectors, road conditions, off-road access, rally
points and any property ownership that limits
road access.
• Demand: convert resident/daytime/visitor
populations to time-varying O/D flows by zone
and time-of-day; vehicle availability/occupancy,
school operation, and special generators
(hospitals/clinics/LTC, campuses, large venues)
where appropriate.
• Gateway Capacities: identify primary evacuation
gateways (freeway ramps/major arterials) and
assign service flow rates using Highway Capacity
Manual lookups, assign households/zones to
nearest gateways.
• Operations: encoding signal timing (to be
provided by City), evacuation pre-timed plans,
staged release cadence, especially near/at
shelters/assembly points.
Model inputs will reflect hazard-specific operational
constraints, including potential intersection signal outages following earthquake events, roadway blockages or
reduced capacity due to fire or debris, Interstate 210
operating status, temporary routing changes, and
curbside/lane availability changes associated with the
City’s Red Flag No Parking Program. The evacuation
modeling will be performed for up to six (6) evacuation scenarios to guide subsequent operational planning, and recommendations in the Evacuation Plan.
3.11 – Modeling Objectives and Use Cases: LLG will
confirm modeling objectives with the City, including (1) zone-by-zone and citywide clearance times, (2)
queue/spillback locations, and (3) equity and accessibility implications (mobility-limited, low car-ownership).
3.12 – Scenario Build-Out and Reasonableness Check:
Analyses will be performed in ArcGIS Pro for spatial
processing and mapping; traffic and capacity assessment in TransCAD, and citywide clearance and traffic screening, and targeted microsimulation in TransModeler. LLG will
calibrate models using available counts, travel times, and signal timing and apply standard
performance targets (flow-density,
delay, queue lengths). Where local
data is sparse, we will use documented
analogs and conservative defaults,
clearly noted in the assumptions register.
3.13 – Performance Metrics and Reporting: For each
scenario/variant, LLG will report the following metrics for the proposed evacuation routes and city gateways:
• Clearance time by zone and/or citywide.
• Link/Lane/Intersection performance metrics
such as vehicle-to-capacity ratios and/or travel
time.
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• Queue length and/or spillback at priority
locations.
3.14 – Findings Synthesis and Evacuation Analysis
Technical Documentation: This task translates the
technical analyses completed in the preceding tasks into an action-oriented evacuation planning framework for the
City by identifying analytical methodology used, including any models, tools, data sources, assumptions, and
limitations. The findings synthesis will include:
• Clearance times by scenario and zone,
• Ranked list of Network pinch points consisting of
bottlenecks in links, intersections, bridges,
under/overcrossings,
• Operational performance of network roads and
intersections.
As part of this task, LLG will prepare one (1) Technical Documentation summarizing the methodology,
assumptions, analytical results, key constraints, and risk register emerging from the evacuation analysis. The
memorandum will present the principal findings in a
format suitable for incorporation into the Citywide
Evacuation Plan and for use by City staff to support
implementation, interagency coordination, and decisionmaking during emergency events. If requested by the City, LLG can also provide TransModeler video animations for
selected scenarios to support staff, stakeholder, or City Council briefings. These visualizations will help illustrate bottlenecks, queue formation, and
clearance patterns, and will allow the City
to compare the effectiveness of alternative
operational strategies such as partial,
staged, or full evacuation.
TASK 3 DELIVERABLES
1. Confirmed Genasys Zone and Special Districts
Map.
2. Assumptions, Triggers, and Decision Points
Register.
3. Evacuation Demand Estimation Tables.
4. Gateway Capacity Screen Table and Map.
5. Priority Locations Geodatabase and Map Series.
6. Up To Six (6) Scenario Cards and Phasing Plans.
7. Model Input Package (CSV, Shapefiles, etc.).
8. One (1) Evacuation Analysis Technical
Documentation.
TASK 4 – SPECIAL POPULATIONS AND ACCESS
CONSIDERATIONS
LLG will develop an access- and functionally inclusive
evacuation planning approach that ensures the Citywide
Evacuation Plan is implementable for individuals who may need additional assistance before, during, and after
evacuation. This task will (1) identify and map Access and Functional Needs (AFN) populations and sensitive uses, (2) define operational and communications considerations for people with disabilities, older adults, and other individuals who may require assistance, and (3) embed those
considerations into evacuation resource planning and
public-facing guidance consistent with ADA obligations and California OAFN guidance.
4.1 – Identification and Mapping of AFN And Sensitive
Uses: LLG will compile and spatially profile AFN indicators by the City’s Genasys zones and by scenario/time-of-day (daytime, nighttime, school-in-session). The profiling will use a functional-needs lens to ensure the plan does not rely on a single proxy but instead anticipates practical
requirements for communication, independence, health
maintenance, support/safety, and transportation.
This analysis will be paired with a facility-layer overlay (schools, childcare, assisted living/skilled nursing, care facilities, and other sensitive uses), leveraging the priority locations inventory already developed under Task 3 so
sensitive uses are both operationally visible and
analytically traceable to chokepoints, corridors, and
control points. (This supports the RFP requirement to
consider schools/care facilities and evacuation during
school hours without duplicating earlier work.)
4.2 – Planning Considerations for Sensitive Population
Groups: LLG will translate AFN findings into operational considerations for sensitive population groups (persons with disabilities, older adults, and others
requiring assistance) aligned with ADA
emergency-program accessibility
expectations, including effective
communication, accessible evacuation/shelter
processes, and reasonable modifications to
procedures where needed.
LLG will also align AFN evacuation planning to California OAFN “integrated evacuation” guidance that emphasizes
inclusion of AFN representatives in planning and the reality that accessible transportation demand may exceed local
supply during major incidents and require pre-identified surge options and mutual aid/contracting strategies.
4.3 – Incorporating AFN Into the Plan: LLG will ensure AFN considerations are not treated as a standalone appendix only. Instead, AFN requirements will be embedded across protective-action decision logic (evacuate vs shelter-inplace), sheltering considerations (especially for schoolhour events), transportation resource checklists, and public communications templates (multilingual and
accessible formats).
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TASK 4 DELIVERABLES
1. One (1) AFN and Sensitive Uses Profile (plan-ready
section).
2. One (1) AFN/Sensitive Uses GIS overlay
Package (geodatabase layers and symbology).
3. One (1) AFN Evacuation Support Concept
(resource and coordination checklist).
4. One (1) Accessibility and effective-communication
requirements summary (plan language and
implementation checklist).
TASK 5 – EVACUATION STRATEGY AND
PROCEDURES
LLG will develop evacuation concepts of operations and
step-by-step procedures that translate the hazard/scenario modeling into implementable protective-action strategies for La Cañada Flintridge. This task will define how the City and its partner agencies will make evacuation decisions, phase or zone evacuations using the City’s Genasys zones, manage traffic control and routing (including conditions affecting the I-210 corridor and local access constraints), and coordinate operational roles.
5.1 – Evacuation and Zone-Based Strategies: LLG will
define a set of evacuation operating modes (e.g., shelterin-place, targeted/zone-based evacuation, phased evacuation, citywide evacuation) with clear entry/exit
criteria. FEMA’s evacuation and shelter-in-place planning considerations will be used as a baseline reference for the types of checklists/job aids jurisdictions can tailor to local needs.
5.2 – Shelter-in-place versus Evacuation Decision
Framework: LLG will develop a decision-support
framework and quick-reference aids that guide “evacuate vs shelter-in-place” determinations by hazard type (e.g., wildfire, earthquake secondary hazards, hazardous
materials), including decision points, uncertainty handling, and coordination triggers. This framework will align to FEMA’s protective-action planning guidance and integrate with incident action planning rhythms typical of ICS.
5.3 – Traffic Control and Routing Concepts: LLG will
convert modeled bottlenecks/chokepoints and priority
intersections into operational traffic control guidance including pre-identified traffic control points, detour logic, and queuing/spillback management.
Evacuation routes and traffic control
guidance will be compatible with
existing practice for traffic control
devices and signage standards
(MUTCD/CA MUTCD) where physical
signing is proposed. Where special strategies are under consideration (e.g., reversible segments/contraflow on
controlled corridors), LLG will document prerequisites, constraints, and coordination requirements consistent
with federal evacuation planning considerations on
contraflow and FHWA documentation on contraflow stateof-practice.
5.4 – Integration with Law Enforcement, Fire, and Incident Command Operations: LLG will map evacuation actions,
notifications, and traffic management responsibilities into an implementable role structure consistent with National Incident Management System (NIMS). For La Cañada
Flintridge, this includes explicit coordination pathways with LA County Fire and LASD (contract service providers), and with transportation partner agencies as applicable.
5.5 – Draft Evacuation Strategy Review and City Comment Resolution: LLG will support City review of the draft
mapping and procedures and will participate in a
structured comment meeting with City and Fire
department staff (and other safety
related partners) to confirm that
evacuation strategies meet operational
intent and planning assumptions, and
public-facing content is appropriate for
general use. Per the task requirements,
any revisions identified by the City will be reported to LLG for further revisions.
5.6 – Final Evacuation Strategy Mapping: Once comments
are resolved, LLG will finalize Final Evacuation Routes within the GIS environment. Finalization includes
confirming the final route layer(s) are properly attributed, symbolized, and documented, and ensuring route layers
display correctly on the City’s public-facing website.
TASK 5 DELIVERABLES
1. One (1) Draft and One (1) Final Evacuation Strategy
and Procedures (plan chapter/appendix) including
operating modes (phased/zone-based strategies),
and interagency coordination procedures.
2. One (1) Evacuation routing GIS layer
package (routes, alternates, dependencies,
constraints).
3. Red Flag No Parking operational integration
notes (how activation affects evacuation capacity,
emergency access, and procedures) aligned with the
City’s adopted program.
TASK 6 – PUBLIC COMMUNICATIONS AND
IMPLEMENTATION FRAMEWORK
LLG will develop public-facing evacuation guidance
concepts and an implementation framework that enable
the City to execute evacuations consistently, clearly, and
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accessibly. This task will integrate the Evacuation Plan with the City’s existing alerting system (Alert LCF & zone-based Genasys Protect evacuation information), build a practical message and materials toolkit for common hazards, and
define internal roles/responsibilities and maintenance
procedures so the plan remains usable over time.
6.1 – Public-Facing Evacuation Guidance Concepts: LLG
will prepare a clear public guidance framework (what zone you are in, what “advisory/warning/order” means for
residents, what to do next, and where to find authoritative updates) that is consistent with zone-based evacuation
operations. For jurisdictions using Genasys Protect, public agencies commonly direct the public to identify their zone and monitor zone status; La Cañada Flintridge already
communicates this approach through City channels, so the plan will reinforce and standardize it.
6.2 – Integration With City Alerting and Communications Systems: LLG will document an alerting/communications
workflow that ties City approval chains and roles to
dissemination paths, including how City tools amplify or localize messages issued through zone-based
evacuation platforms. City public
information indicates Alert LCF is a
primary local notification system and is
used to amplify/localize messages
issued through Genasys Protect; the plan will embed these realities and define “who does what” for message
origination, approval, issuance, updates, and all-clear messaging.
At the systems level, LLG will structure a sample of message templates to be compatible with IPAWS concepts where
applicable, acknowledging FEMA’s description of IPAWS.
6.3 – Accessible, Inclusive Communication: LLG will
incorporate accessible communication practices to support people with disabilities and AFN populations, including message format considerations and redundant channels,
consistent with ADA emergency planning principles and
AFN risk-communication guidance.
6.4 – Implementation Roles and Responsibilities: LLG will produce a clear responsibility assignment for City
departments and partner agencies (including County
fire/law enforcement partners), consistent with NIMS
operating structures.
6.5 – Evacuation Route Signing and Wayfinding: If
requested by the City, LLG will provide guidance regarding evacuation route signing and wayfinding, including a
review of relevant CA MUTCD emergency management
signing provisions and example sign concepts. This task will not include final sign design, citywide sign location plans, engineering plans, specifications, estimates, or
construction documents.
6.6 – Red Flag No Parking Program Integration: LLG will incorporate the City’s “No Parking During Red Flag
Warning” program into implementation procedures and
public-facing guidance, including activation triggers,
communications sequencing, and how parking restrictions support emergency access and evacuation throughput
during evacuations.
TASK 6 DELIVERABLES
1. One (1) Public Communications Toolkit including
public-facing zone/route guidance concepts,
multilingual/accessible message templates, and
“what to do now” checklists aligned with AFN
inclusion and ADA expectations.
2. One (1) Alerting and Communications SOP aligned
with the City’s Alert LCF and Genasys Protect
approach.
3. One (1) evacuation signing and wayfinding
guidance with example sign applications consistent
with CA MUTCD emergency management signing
standards.
4. One (1) Implementation and maintenance
roadmap (training/exercises, update triggers, data
maintenance, post-incident improvement loop).
5. Red Flag No Parking public-facing integration
materials (activation messaging and
implementation checklist) consistent with the City’s
adopted program.
TASK 7 – COMMUNITY ENGAGEMENT AND
EXTERNAL AGENCY COORDINATION
LLG will support a structured, City-directed engagement and coordination process to ensure the Citywide
Evacuation Plan reflects community realities, is
understandable to the public, and is operationally aligned with partner agencies. Consistent with the
“whole community” approach,
engagement will intentionally include
AFN stakeholders and representatives
to validate assumptions, identify
barriers, and improve the
implementability of evacuation procedures and
communications.
7.1 – Community Engagement Support: At City direction,
LLG will support up to two (2) public
meetings/workshops/forums by preparing presentation
materials, maps, scenario exhibits, and facilitated
discussion prompts focused on practical decision-making:
when residents would be asked to evacuate or shelter-inplace, how zones and routes work, what to do during Red Flag No Parking activations, and how AFN needs will be
supported. Engagement design will reflect FEMA “whole
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community” themes that emphasize understanding
community complexity and broad participation to
strengthen plans
LLG will document and track comments in an input log and show how input is addressed (incorporated, partially
incorporated, or not incorporated with rationale) to
support transparent plan development.
7.2 – External Agency Coordination: LLG will support up to two (2) City-directed coordination meetings/workshops
with external agencies and partners involved in evacuation response (fire, law enforcement, transportation,
emergency management). This coordination is essential for zone boundary agreement, route continuity, detour logic, traffic control feasibility, and warnings/notifications alignment.
7.3 – City Council Coordination Support: As directed by City staff (and without independent communication with
councilmembers), LLG will prepare briefing materials for up to one (1) City Council meeting that
translate technical results into decisionrelevant content: risks, pinch points, clearance time implications,
recommended operational strategies,
and implementation roadmap priorities.
This may include optional scenario visualizations if the City requests them for briefings.
TASK 7 DELIVERABLES
1. One (1) Engagement Strategy and schedule (Citydirected) with AFN stakeholder inclusion approach.
2. Up to two (2) Public meeting/workshop
materials (slides, exhibits, maps, handouts).
3. One (1) Engagement summary memo(s) and
comment log documenting resulting plan
refinements.
4. Up to two (2) External agency coordination
summaries (meeting notes, decisions, action items,
dependencies).
5. One (1) City Council briefing materials (technical
summaries, exhibits, and readiness-to-present
slides) prepared only at City direction.
TASK 8 – DRAFT AND FINAL EVACUATION PLAN
8.1 – Draft Citywide Evacuation Plan: LLG will compile all required plan elements into a single draft suitable for interdepartmental and partner review, structured using
widely used EOP conventions consistent with FEMA
planning doctrine (base plan + functional/incident-specific annexes as appropriate).
8.2 – Project Development Team and Stakeholders Review
of the Draft Plan: LLG will distribute the draft plan to the project team and the stakeholders to review and provide comments/feedback on the draft. LLG will then conduct
focused review session(s) with project
team and major stakeholders to go
over the comments and address/adjust
the report as needed. Any
modifications, decisions made, and
further comments from the City and
stakeholders will be documented in meeting minutes and
will be archived to the project repository and will be
distributed to the meeting attendees.
8.3 – Final Citywide Evacuation Plan: LLG will incorporate City comments and produce an adoption-ready final plan
with clear procedures, roles, and implementation steps, aligned with NIMS integration expectations for operations.
LLG will deliver operational and public-facing graphics, including zones, routing concepts, traffic control concepts, sensitive-use overlays, and implementation maps. LLG will also provide a concise, public-ready summary for decisionmakers and residents.
8.4 – Implementation And Maintenance Roadmap: LLG
will produce a roadmap that defines how the City will
implement, maintain, and periodically update the plan and its GIS layers, consistent with the broader emergency
planning emphasis on maintainable plans.
8.5 – Evacuation Analysis Technical Documentation: LLG
will prepare a standalone Evacuation Analysis Technical Memorandum (or a clearly labeled technical appendix)
documenting: methodology, models/tools, data sources,
assumptions/limitations, application to La Cañada
Flintridge conditions, key findings informing strategies, constraints/sensitivities, and uncertainty.
TASK 8 DELIVERABLES
1. One (1) Draft Evacuation Plan.
2. One (1) Community and Stakeholder Meeting for
plan review, suggestions/comments, and iterations
over the draft evacuation plan.
3. Up to two (2) plan review cycle meetings.
4. One (1) Final Evacuation Plan (incorporating City
comments).
5. Maps, Figures, and Supporting Graphics
(Evacuation zones, routing concepts, and other
visual materials).
6. Graphics suitable for both operational use and
public-facing materials.
7. One (1) Concise summary suitable for public
distribution and decision-maker review.
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SCHEDULE
We recognize the importance of the Project adhering to a set schedule. We anticipate the award date being on or about May 2026, with a tentative start date of May 2026. LLG will work towards completing the Emergency Evacuation Plan by November 2027, with a tentative final City Council approval and adoption in November 2027.
Our large staff allows us the ability to work through challenging projects and meet tight deadlines efficiently. The following illustrates the proposed project schedule on a monthly basis by tasks listed in the Scope of Work. It is understood that agency comments and City Council direction could alter this timeline.
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SECTION 4
KEY PERSONNEL, RESUMES, AND RATES
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4. KEY PERSONNEL, RESUMES AND RATES
ORGANIZATIONAL CHART
Zawwar Saiyed, M.S., P.E., R.S.P., with over 25 years of experience, will be the Principal In-Charge and Project Manager, and Angela Besa. P.E., with over 11 years of experience, will be the Deputy Project Manager for this project. We feel that the key to this project’s success is through sound planning, engineering, and implementation.
Below illustrates the Project Team organizational chart that also presents the specific responsibilities for key personnel. In Section 5 – Proposed Budget, you can find the applicable rates per assigned staff and any anticipated administrative or support costs. Resumes describing experience and details of the key personnel are provided in Appendix A:
Zawwar Saiyed, MS, PE, RSP
(Principal & Project Manager)
Angela Besa, PE
(Deputy Project Manager)
Arash Ghaffar, Ph.D
Transportation Engineer
Annabelle Talavera
Transportation Engineer
Pengxiang Zhang, Ph.D
Transportation Engineer
Brian Casebolt, MS
Transportation Engineer
Bryan Cortes
Engineering Computer Analyst
Victoria Lashlee
Engineering Technician
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KEY PERSONNEL
Brief resume descriptions of the key personnel with their specific responsibilities and experiences are shown below.
ZAWWAR SAIYED,
M.S., P.E., R.S.P.
(Principal In-Charge and
Project Manager)
Zawwar Saiyed, M.S., P.E., R.S.P., earned his Master of Science in Civil Engineering, with a specialization in Traffic Engineering and Transportation Planning, from the University of Arizona, Tucson and has over 25 years of experience. Mr. Saiyed is a licensed Traffic Engineer in the State of California and a Certified Road Safety Professional (RSP) with the Transportation Professional Certification Board, Inc. Mr. Saiyed, who has been with LLG for 20 years, will be the Principal In-Charge and will oversee and provide project management support, coordination, quality control and assessment. Mr. Saiyed has extensive experience in the preparation of planning studies, safety action plans, active transportation plans, safety analyses, evacuation analyses, traffic impact analysis reports, multimodal plans, Complete Streets, site access and operational plans, simulation studies, travel demand modeling, complete streets analyses, parking studies, traffic and parking management plans. In addition, Mr. Saiyed currently provides on-call support to numerous jurisdictions for grant application writing and administration. Mr. Saiyed will be involved in regular communication with City Staff concerning tasks, approach, scheduling, invoicing and budget. Mr. Saiyed also has a broad range of public outreach and stakeholder engagement experience.
ANGELA BESA, P.E.
Transportation Engineer III
(Deputy Project Manager)
Angela Besa, P.E., has earned her Bachelor of Science in Civil Engineering from University of California, Irvine and has been with LLG for over 11 years. Ms. Besa, a licensed Civil Engineer in the State of California, will be the Project Manager and will provide day-today planning support, coordination, quality control and assessment. Ms. Besa will provide support on detailed planning, multimodal, Complete Streets, and technical analyses for all work tasks. She is experienced in planning projects such as tribal long range transportation plans, active transportation plans, evacuation analyses and safety action plans. She is also experienced in the preparation of traffic impact analysis reports, site access and operational plans and parking studies. Ms. Besa is also knowledgeable in the preparation of both Caltrans and Federal transportation grant applications. Ms. Besa has a wide range of public outreach and stakeholder engagement experience.
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ARASH GHAFFAR, PH.D
Transportation Engineer I
Dr. Arash Ghaffar is a Transportation Engineer I at Linscott, Law & Greenspan, Engineers (LLG), with more than seven years of experience in multimodal transportation analysis, active transportation planning, emergency transportation analysis, and data-driven transportation system evaluation. He specializes in bicycle and pedestrian systems, shared active transportation, and evacuation-/resilience-focused mobility planning, with strong expertise in applying GIS- and Python-based methods to translate complex mobility, safety, and demand data into practical transportation solutions. He earned his M.S. and Ph.D. in Civil Engineering, with a specialization in Transportation Engineering, from the University of California, Irvine. Dr. Ghaffar brings a strong combination of academic rigor and applied planning experience, helping agencies develop safer, more connected, equitable, and resilient transportation networks. At LLG, he has applied this expertise in practice as Technical Lead for safety and active transportation plans as well as evacuation assessments, contributing to data-driven planning efforts. His blend of multimodal planning, technical analysis, and resilience-oriented experience makes Dr.
Ghaffar well qualified to support the analysis, preparation, and refinement of transportation plans, safety and circulation element strategies, and broader transportation planning initiatives.
ANNABELLE TALAVERA
Transportation Engineer I
Annabelle Talavera earned her Bachelor of Science in Civil Engineering from California State University of Fullerton and has been with LLG working on transportation planning, traffic engineering and parking demand projects. Ms. Talavera is experienced in the preparation of traffic impact analysis reports for a variety of land uses and parking studies and is experienced in utilizing a wide variety of traffic engineering software. Ms. Talavera also prepares graphics and designs utilizing AutoCAD. Ms. Talavera also provides support for public outreach and stakeholder engagement.
Proposal for the Citywide Evacuation Plan
City of La Cañada Flintridge | Linscott, Law & Greenspan, Engineers 23 1 2 3 4 5 6 A B
PENGXIANG ZHANG,
PH.D
Transportation Engineer I
Dr. Pengxiang Zhang is a Transportation Engineer I at Linscott, Law & Greenspan, Engineers (LLG) with specialized expertise in traffic safety, crash analysis, and data-driven safety performance evaluation. He brings a strong research and analytical background to transportation planning and engineering, with particular strength in translating complex safety data into practical, defensible findings for agencies and project teams, including PennDOT and FHWA. During his Ph.D. studies at Penn State, Dr. Zhang focused on advanced crash analysis methodologies, including crash modification factor development, safety performance functions, and before-after evaluation. His research also reflects innovative use of propensity modeling methods to improve the rigor of safety evaluations and reduce bias in treatment-effect estimation. Dr. Zhang is recognized for his innovative approaches to safety performance analysis, and he is proficient in utilizing TransCAD, Aimsun, ArcGIS Pro, AutoCAD, R, Python, and Microsoft Office Suite. In published work, he helped apply these methods to evaluate high-friction surface treatments on horizontal curves and adaptive traffic signal control at intersections, demonstrating a strong command of both methodological rigor and realworld safety applications. At LLG, Dr. Zhang continues to apply this expertise to transportation safety and engineering studies that support more informed, data-driven decisions.
BRIAN CASEBOLT, M.S.
Transportation Engineer I
Brian Casebolt is a Transportation Engineer I at Linscott, Law & Greenspan, Engineers (LLG) and is a Transportation Systems and Environmental Engineer specializing in datadriven modeling of large-scale systems. He is a Ph.D. candidate in Civil and Environmental Engineering at the University of California, Irvine, where his research integrates transportation engineering, environmental systems analysis, and policy evaluation to quantify the operational and climate impacts of waste management infrastructure. With a strong foundation in transportation engineering, his modeling approach incorporates graph-based solutions, feature engineering and classification, stochastic simulation, and statistics. He has extensive experience as a data scientist unifying information for diverse purposes including spatial analysis, route-finding, survey stratification design, forecasting, and statistics. Mr. Casebolt is an expert in database design and his work emphasizes reproducible analytical pipelines that support practical decision-making.
Proposal for the Citywide Evacuation Plan
City of La Cañada Flintridge | Linscott, Law & Greenspan, Engineers 24 1 2 3 4 5 6 A B
BRYAN CORTES
Engineering Computer
Analyst II
Bryan Cortes earned his Bachelor of Science in Computer Science with a Minor in Mathematics from California State University, Fullerton. He provides support for Emergency Evacuation Modeling, TransCAD, Travel Demand Modeling, Web Development, Geographic Information System (GIS), Active Transportation Plans, and Safety Action Plans. His responsibilities include researching, analyzing, data modeling, and preparing both qualitative and quantitative technical documents with skills in Adobe InDesign for visually polished deliverables. Mr. Cortes is experienced in Python, C, C++, C#, MATLAB, SQL, Assembly, JavaScript, HTML, CSS, VBA and LaTeX programming languages. Mr. Cortes also provides support for public outreach and stakeholder engagement.
VICTORIA LASHLEE
Engineering Technician I
Victoria Lashlee specializes in computer drafting with applications in traffic and transportation engineering, bringing 6+ years of hands-on experience in construction and architecture. Her background spans niche disciplines such as student housing design, resort site planning, commercial fencing, ornamental railing, K-rail/barrier systems, gate engineering, and large-scale submittal coordination across notable projects throughout Southern California. Ms. Lashlee's work producing comprehensive site plans detailing gate placement, fencing layouts, and designated exit locations contributed directly to facility safety and evacuation planning across institutional, educational, and commercial projects. At LLG, she creates detail-oriented 2D and 3D drawings using CAD software for roadway design, intersection layouts, and traffic systems, collaborating with traffic engineers, civil engineers, architects, contractors, and municipal teams. Ms. Lashlee’s experience translating conceptual layouts into precise construction documents for largescale infrastructure projects provides a strong foundation for conceptual geometric design in roadway and rail environments.
SECTION 5
PROPOSED BUDGET
Proposal for the Citywide Evacuation Plan
City of La Cañada Flintridge | Linscott, Law & Greenspan, Engineers 25 1 2 3 4 5 6 A B
5. PROPOSED BUDGET
Value to our client is paramount. We estimate that our fee for the services outlined in the proposal “Section 3 - Scope of Service” will not exceed $128,980. Our services will be billed monthly and are due upon receipt. This fee proposal is valid for 90 calendar days from the date of submission. It should be noted that this price proposal outlines the cost required to complete the scope of work by task. Please refer to the table below for a detailed cost breakdown.
SECTION 6
REFERENCES AND SAMPLE WORK
Proposal for the Citywide Evacuation Plan
City of La Cañada Flintridge | Linscott, Law & Greenspan, Engineers 26 1 2 3 4 5 6 A B
6. REFERENCES AND SAMPLE WORK
We welcome you to contact our references and re-affirm our integrity and reputation, as well as fiscal responsibility. As requested in the RFP, five (5) public agency references are provided below, demonstrating our experience delivering similar services within the past five years. Each includes the agency name, contact person, phone number, and a description of services provided:
Agency: City of Aliso Viejo
o Contact Person: Ms. So Kim, Director of Community Development o Telephone Number: (949) 425-2527
o Email: [email protected]
o Description of Services Provided: Evacuation Assessment for the Safety Element Update Agency: City of Anaheim
o Contact Person: Mr. Rafael Cobian, P.E., LEED GA, City Traffic Engineer o Telephone Number: (714) 765-4991
o Email: [email protected]
o Description of Services Provided: Emergency Evacuation Analysis for the Deer Canyon Preserve Residential Project
Agency: City of Thousand Oaks
o Contact Person: Mr. Mark Bueno, P.E., Associate Engineer o Telephone Number: (805) 449-2416
o Email: [email protected]
o Description of Services Provided: Active Transportation Plan (ATP) Update Support Agency: Paskenta Band of Nomlaki Indians
o Contact Person: Mr. Lynn Siedschlag, Director of Engineering and Development o Telephone Number: (480) 450-5339
o Email: [email protected]
o Description of Services Provided: Safe Streets For All (SS4A) Comprehensive Safety Action Plan Development Agency: City of Laguna Niguel
o Contact Person: Mr. John Morgan, Deputy Community Development Director o Telephone Number: (949) 362-4332
o Email: [email protected]
o Description of Services Provided: Traffic Engineering and Transportation Planning On-Call Support
APPENDIX A
RESUMES
Zawwar Saiyed, M.S., P.E., R.S.P. PRINCIPAL
LINSCOTT, LAW & GREENSPAN, ENGINEERS
2 Executive Circle, Suite 250, Irvine, CA 92614
949.825.6175
www.llgengineers.com
LOCATIONS :
PASADENA
IRVINE
SAN DIEGO
BIOGRAPHY
Zawwar Saiyed is a licensed Traffic Engineer in the State of California and a Certified Road Safety Professional (RSP) with the Transportation Professional Certification Board, Inc. He earned his Master of Science in Civil Engineering, with a specialization in Traffic Engineering and Transportation Planning, from the University of Arizona, Tucson and has over 25 years of experience working on traffic engineering and transportation engineering projects throughout California and abroad. Mr. Saiyed has extensive experience in travel demand modeling, Vehicle Miles Traveled (VMT) analyses and Travel Demand Management (TDM) mitigation measures, preparation of Traffic Impact Analysis (TIA) reports for a variety of land uses, site access and operational plans, parking studies and parking management plans.
Mr. Saiyed is proficient in utilizing TransCAD, ArcGIS Pro, AutoCAD, Highway Capacity Software, Vistro, Synchro and the MS Office Suite. Mr. Saiyed provides oversight and oversees the travel demand modeling and transportation planning teams. In addition, he currently provides on-call traffic engineering and transportation planning consultation services to the City of Anaheim, the City of Dana Point, City of Chino Hills and the City of Long Beach.
Further, Mr. Saiyed currently provides on-call support to numerous jurisdictions for grant application writing and administration. Mr. Saiyed also has a broad range of public outreach and stakeholder engagement experience.
AREAS OF EXPERTISE
- Traffic Analysis Reports/Traffic Studies - General Plans and Specific Plans - Travel Demand Forecasting / Modeling and
Simulation
- Traffic Engineering, Transportation Planning
and Site Design Consultation
- Regional & Multimodal Transportation Plans - Transportation Demand Management (TDM) - VMT Analyses - Technical Grant Writing Support
- Active Transportation Plans (ATP) - Pedestrian / Bicycle Planning - Complete Streets Analyses / Mobility Studies - Long Range Transportation Plans (LRTP) - Mixed-Use Shared Parking Demand Studies - Safety Action Plans - Traffic and Parking Field Studies - Trip Generation Studies - Site Access and Internal Circulation - Sight Distance Analyses - Roundabout Analysis and Design - Traffic Signal Warrant Analyses - Big Data Analytics - Geographic Information Systems (GIS)
REPRESENTATIVE PROJECTS
County of Orange – OCTA Transportation Demand Management Toolbox Development City of Huntington Beach – City of Huntington Beach SB 743 Implementation and VMT Guidelines City of Corning – Paskenta SS4A Comprehensive Safety Action Plan (CSAP) Development City of Thousand Oaks – Active Transportation Plan (ATP) Update Development City of Chico – Chico Rancheria Long-Range Transportation Plan (LRTP) Development City of South Lake Tahoe – Caltrans Sustainable Transportation Grants Application Support City of Laguna Niguel – General Plan Update LOS and VMT Traffic Studies YEARS OF EXPERIENCE – 25 years
YEARS WITH LLG ENGINEERS – 20 years
EDUCATION – M.S. in Civil Engineering, University of Arizona REGISTRATION – Professional Engineer, CA Registration TR 2525 TPCB Road Safety Professional, RSP 1,256
PROFESSIONAL MEMBERSHIPS – Institute of Transportation Engineers (ITE) American Society of Civil Engineers (ASCE)
Angela Besa, P.E. TRANSPORTATION ENGINEER III
LINSCOTT, LAW & GREENSPAN, ENGINEERS
2 Executive Circle, Suite 250, Irvine, CA 92614
949.825.6175
www.llgengineers.com
LOCATIONS :
PASADENA
IRVINE
SAN DIEGO
BIOGRAPHY
Angela Besa is a licensed Civil Engineer in the state of California. She earned her Bachelor of Science in Civil Engineering from the University of California, Irvine and has over 11 years of experience working on traffic engineering projects throughout the Southern California region. Ms. Besa has experience in the preparation of traffic impact studies for a variety of land uses, site access and operational plans, and parking studies. She is also experienced in planning projects such as tribal long range transportation plans, active transportation plans, and safety action plans. Ms. Besa is also knowledgeable in the preparation of both Caltrans and Federal transportation grant applications. Ms. Besa is proficient in utilizing AutoCAD, Highway Capacity Software, Vistro, Synchro and the MS Office Suite. Ms. Besa has a wide range of public outreach & stakeholder engagement experience. Her expertise in traffic engineering and transportation planning helps LLG continue its tradition of excellence in the region.
AREAS OF EXPERTISE
- Traffic Analysis Reports/Traffic Studies - General Plans and Specific Plans - Transportation Planning and Site Design
Consultation
- Traffic Engineering, Transportation Planning
and Site Design Consultation
- VMT Analyses - Trip Generation Studies
- Technical Grant Writing Support - Mixed-Use Shared Parking Demand Studies - Active Transportation Plans - Traffic Signal Warrant Analyses - Safety Action Plans - Sight Distance Analyses
- Long Range Transportation Plans - Conceptual Improvement Plan Preparation - Site Access and Internal Circulation
REPRESENTATIVE PROJECTS
City of Corning – Paskenta Band of Nomlaki Indians Comprehensive Safety Action Plan (CSAP) City of Nice – Robinson Rancheria Comprehensive Safety Action Plan (CSAP) City of Thousand Oaks – Active Transportation Plan (ATP) Update City of Nice – Robinson Rancheria Active Transportation Plan (ATP) City of Chico – Mechoopda Indian Tribe of Chico Rancheria Tribal Long Range Transportation Plan Update City of South Lake Tahoe – Caltrans Sustainable Transportation Grant Application Support City of Grover Beach – General Plan Circulation Element Update LOS and VMT Studies City of Laguna Niguel – General Plan Update LOS and VMT Studies City of Chino Hills – General Plan Update LOS and VMT Studies City of Coachella – KPC Coachella Specific Plan LOS and VMT Studies County of Riverside – Paradise Valley Specific Plan Traffic Analysis Report and Caltrans Facilities Analyses City of Highland – San Manuel Band of Mission Indians San Manuel Hotel & Casino Expansion Traffic Study YEARS OF EXPERIENCE – 11 years
YEARS WITH LLG ENGINEERS – 11 years
EDUCATION – B.S. Civil Engineering, University of California, Irvine REGISTRATION – Professional Engineer, CA Registration Civil 89902 PROFESSIONAL MEMBERSHIPS – Institute of Transportation Engineers (ITE)
Arash Ghaffar, Ph.D.
TRANSPORTATION ENGINEER I
LIN SCOTT, L AW & G REEN S PA N, E NGI NEER S
2 Executive Circle, Suite 250, Irvine, CA 92614
949.825.6175
www.llgengineers.com
L O C A T I O N S :
PA SA DE NA
IRVINE
S AN DIE GO
BIOGRAPHY
Arash Ghaffar, Ph.D. is a Transportation Engineer I at Linscott, Law & Greenspan, Engineers (LLG), with more than seven years of experience in multimodal transportation analysis, active transportation planning, and data-driven transportation system evaluation. He holds M.S. and Ph.D. degrees in Civil Engineering, with a specialization in Transportation Engineering, from the University of California, Irvine. In addition to his planning practice, Dr. Ghaffar brings directly relevant expertise in evacuation and emergency transportation analysis through research focused on transit system resilience during disruptive events. He contributed to evacuation studies and planning conception and design, led data collection, performed the analysis and interpretation of results, and prepared the draft and final manuscripts. His former experience evaluated emergency-response strategies for disruptive conditions affecting transportation systems, including localized incidents, flooding-related service interruptions, and large-scale disruption events. Dr. Ghaffar also applies this analytical rigor in practice through GIS- and Python-based analysis, collision and connectivity assessment, demand mapping, multimodal system evaluation, and implementation strategy development. This combination of research depth and applied planning experience makes him well qualified to support the analysis, development, and refinement of evacuation plans, emergency access and egress strategies, and resilience-focused transportation recommendations.
AREAS OF EXPERTISE
- Evacuation Assessment Studies - Evacuation Assessments - Emergency Evacuation Plans - Big Data Applications in Mobility - Data Science and Analytics - Equity & Accessibility in Urban Transportation - Geographic Information System (GIS) - Travel Demand Modeling and Forecasting - Active Transportation Plans (ATP) - VMT Analyses
- Long-Range Transportation Plan (LRTP) - Shared (Autonomous) Vehicles - Safety Action Plans (SAP) - Technical Grant Writing Support
PUBLICATIONS
▪ Ghaffar, A., Yu, J. G., & Hyland, M. (2024). Improving Transit System Resilience using Shared Autonomous Vehicles (SAVs).
▪ Ghaffar, Arash, Jiangbo Gabe Yu, and Michael F. Hyland. "Leveraging Robotaxis to Support Transit Riders in (Evacuation) Emergencies." (2025).
▪ Ghaffar, A. (2025). Data-driven Analysis of Shared Micromobility Ridership and Inequities ▪ Ghaffar, Arash, Michael Hyland, and Jean-Daniel Saphores. "Meta-analysis of shared micromobility ridership determinants." Transportation Research Part D: Transport and Environment 121 (2023) ▪ Ghaffar, A., Mitra, S., & Hyland, M. (2020). Modeling determinants of ridesourcing usage: A census tractlevel analysis of Chicago. Transportation Research Part C: Emerging Technologies, 119, 102769.
REPRESENTATIVE PROJECTS
▪ City of Anaheim – Deer Canyon Preserve Traffic Circulation Update ▪ City of Aliso Viejo – Evacuation Assessment for Safety Element Update ▪ City of Carpinteria – Evacuation Assessment for Multifamily Development Project ▪ Santa Clara County – Emergency Evacuation of VTA Light Rail Transit System YE ARS OF E XPE RIENCE – 7 years
YE ARS WITH LLG ENGINE ERS – 2 years
EDUCATION – Ph.D. in Civil Engineering – Transportation Engineering, University of California, Irvine
M.S. in Civil Engineering – Transportation Engineering, University of California, Irvine
Annabelle Talavera-Solache TRANSPORTATION ENGINEER I
LINSCOTT, LAW & GREENSPAN, ENGINEERS
2 Executive Circle, Suite 250, Irvine, CA 92614
949.825.6175
www.llgengineers.com
LOCATIONS :
PASADENA
IRVINE
SAN DIEGO
BIOGRAPHY
Annabelle Talavera earned her Bachelor of Science in Civil Engineering from California State University of Fullerton and has 2 years of experience working on traffic engineering projects throughout the Southern California region. Ms.
Talavera has experience in the preparation of traffic impact studies for a variety of land uses, site access and operational plans, and parking studies and utilizing a wide variety of traffic engineering software. Ms. Talavera also prepares graphics and designs utilizing AutoCAD.
AREAS OF EXPERTISE
- Traffic Analysis Reports/Traffic Studies - General Plans and Specific Plans - Active Transportation Plans - Trip Generation Studies - Safety Action Plans - Mixed-Use Shared Parking Demand Studies - Site Access and Internal Circulation - Traffic Signal Warrant Analyses
REPRESENTATIVE PROJECTS
City of Dana Point – Engineering and Traffic Study
City of Chino Hills – Engineering and Traffic Study
City of Mission Viejo – Parking Demand Analysis for the Proposed Mission Viejo Plaza City of Lake Forest – El Toro Road and Bridger Road Mix-Use Project Traffic Impact Analysis Report City of Torrance – Traffic Assessment for the Proposed Sony Honda Mobility Center Project City of Long Beach – Long Beach Community College District On-Campus Housing Project Traffic Impact Analysis Report
City of Thousand Oaks – Active Transportation Plan Update City of Grover Beach – General Plan Circulation Element Update LOS and VMT Studies City of Nice – Robinson Rancheria Comprehensive Safety Action Plan YEARS OF EXPERIENCE – 2 years
YEARS WITH LLG ENGINEERS – 2 years
EDUCATION – B.S. Civil Engineering, California State University of Fullerton
PROFESSIONAL MEMBERSHIPS – American Society of Civil Engineers (ASCE) Institute of Transportation Engineers (ITE)
Pengxiang Zhang, Ph.D. TRANSPORTATION ENGINEER I
LINSCOTT, LAW & GREENSPAN, ENGINEERS
2 Executive Circle, Suite 250, Irvine, CA 92614
949.825.6175
www.llgengineers.com
LOCATIONS :
PASADENA
IRVINE
SAN DIEGO
BIOGRAPHY
Dr. Pengxiang Zhang is a Transportation Engineer I at Linscott, Law & Greenspan, Engineers (LLG) with specialized expertise in traffic safety, crash analysis, and data-driven safety performance evaluation. He brings a strong research and analytical background to transportation planning and engineering, with particular strength in translating complex safety data into practical, defensible findings for agencies and project teams, including PennDOT and FHWA.
During his Ph.D. studies at Penn State, Dr. Zhang focused on advanced crash analysis methodologies, including crash modification factor development, safety performance functions, and before-after evaluation. His research also reflects innovative use of propensity modeling methods to improve the rigor of safety evaluations and reduce bias in treatment-effect estimation. Dr. Zhang is recognized for his innovative approaches to safety performance analysis, and he is proficient in utilizing TransCAD, Aimsun, ArcGIS Pro, AutoCAD, R, Python, and Microsoft Office Suite. In published work, he helped apply these methods to evaluate high-friction surface treatments on horizontal curves and adaptive traffic signal control at intersections, demonstrating a strong command of both methodological rigor and real-world safety applications. At LLG, Dr. Zhang continues to apply this expertise to transportation safety and engineering studies that support more informed, data-driven decisions.
AREAS OF EXPERTISE
- Crash and Safety Analysis - Geographic Information Systems (GIS) - Safety Action Plans (SAPs) - Data Processing and Analysis - Active Transportation Plans (ATP) - Traffic Safety Modeling and Analysis - Traffic Flow Theory - VMT Analyses
- Travel Demand Forecasting - Level of Traffic Study
PUBLICATIONS
Zhang, P., Mahmud, A., Gayah, V. V., & Donnell, E. (2024). Comparison of Safety Effect Estimates from Propensity Scores-Potential Outcomes Framework and Empirical Bayes Before-After Method: Case Study of Adaptive Traffic Signal Control. Journal of Safety Research, Vol 92. Gayah, V. V., Donnell, T. E., & Zhang, P. (2024). Crash modification factors for high friction surface treatment on horizontal curves of two-lane highways: A combined propensity scores matching and empirical Bayes before-after approach. Accident Analysis & Prevention, 199(10). Das, A., Prajapati A., Zhang, P., Srinath, M., & Ranjbari, A., (2023) Leveraging Twitter Data for Sentiment Analysis of Transit User Feedback: An NLP Framework. arXiv preprint arXiv:2310.07086 Xu, G., Zhang, P., Gayah, V. V., & Hu, X. (2023). Opposing Hysteresis Patterns in Flow and Outflow Macroscopic Fundamental Diagrams and Their Implications. Transportation Research Record, 2677(8).
REPRESENTATIVE PROJECTS
NCHRP Project – Updating Safety Performance Functions (SPF) for Data-Driven Safety Analysis PennDOT Project – Developing High Friction Surface Treatment Crash Modification Factors (CMF) FHWA Project – Rumble Strips Safety Performance Analysis City of Corning – Paskenta Band of Nomlaki Indians Comprehensive Safety Action Plan City of Nice – Robinson Rancheria Comprehensive Safety Action Plan County of Orange – OCTA Transportation Demand Management Toolbox Development YEARS OF EXPERIENCE – 5 years
YEARS WITH LLG ENGINEERS – 2 years
EDUCATION – Ph.D. Major in Civil Engineering – Transportation Engineering, Minor in Operation Research,
Pennsylvania State University
M.S. Major in Civil Engineering – Transportation Engineering University of Southern California
Brian Casebolt, M.S. TRANSPORTATION ENGINEER I
LINSCOTT, LAW & GREENSPAN, ENGINEERS
2 Executive Circle, Suite 250, Irvine, CA 92614
949.825.6175
www.llgengineers.com
LOCATIONS :
PASADENA
IRVINE
SAN DIEGO
BIOGRAPHY
Brian Casebolt is a Transportation Engineer I at Linscott, Law & Greenspan, Engineers (LLG). Brian is a Transportation Systems and Environmental Engineer specializing in data-driven modeling of large-scale systems. He is a Ph.D. candidate in Civil and Environmental Engineering at the University of California, Irvine, where his research integrates transportation engineering, environmental systems analysis, and policy evaluation to quantify the operational and climate impacts of waste management infrastructure. With a strong foundation in transportation engineering, his modeling approach incorporates graph-based solutions, feature engineering and classification, stochastic simulation, and statistics. He has extensive experience as a data scientist unifying information for diverse purposes including spatial analysis, route-finding, survey stratification design, forecasting, and statistics. Brian is an expert in database design and his work emphasizes reproducible analytical pipelines that support practical decision-making.
AREAS OF EXPERTISE
- Emissions Modeling - Geographic Information Systems (GIS) - Stochastic Simulation - Data Processing and Analysis
- Travel Demand Forecasting - Graph Algorithms
- Traffic Flow Theory - VMT Analyses
- CAPCOA Mitigation Strategies -
SOFTWARE & ANALYTICAL TOOLS
Programming and Data Engineering: Python, SQL
Geospatial Analysis: ArcGIS Pro, GeoPandas
Network and Systems: Neo4j, Open Street Maps
Environmental Modeling: EMFAC emissions model
TDM: TransCAD
REPRESENTATIVE PROJECTS
County of Orange – OCTA Transportation Demand Management Toolbox Update Laguna Beach – Downtown Specific Plan Phase II LOS and VMT Traffic Studies YEARS OF EXPERIENCE – 8 Years
YEARS WITH LLG ENGINEERS – 1 Year
EDUCATION – Ph.D. Candidate in Civil Engineering – Transportation Systems, University of California, Irvine
M.S. Transportation Systems Engineering
University of California, Irvine
Bryan Cortes ENGINEERING COMPUTER ANALYST II
LINSCOTT, LAW & GREENSPAN, ENGINEERS
2 Executive Circle, Suite 250, Irvine, CA 92614
949.825.6175
www.llgengineers.com
LOCATIONS :
PASADENA
IRVINE
SAN DIEGO
BIOGRAPHY
Bryan Cortes has earned his Bachelor of Science in Computer Science with a Minor in Mathematics from California State University, Fullerton. He has 2 years of experience in research, technical writing, and data modeling throughout a variety of projects. He provides support for various projects, including Emergency Evacuation Modeling, TransCAD, Travel Demand Modeling, Web Development, Long Range Transportation Plans, Geographic Information System (GIS), Active Transportation Plans, and Safety Action Plans. His responsibilities include researching, analyzing, data modeling, and preparing both qualitative and quantitative technical documents with skills in Adobe InDesign for visually polished deliverables. Mr. Cortes also provides support for public outreach and stakeholder engagement.
Including online surveys and online interactive maps. As well as assisting in the creation of tables, graphics, and conducting fieldwork such as intersection documentation, measurements, and programming languages (Python, C, C++, C#, MATLAB, SQL, Assembly, VBA, JavaScript, HTML, CSS, LaTeX) to support project development.
AREAS OF EXPERTISE
- Travel Demand Forecasting / Modeling and
Simulation
- Safety Action Plans
- VMT Analyses - Web Development
- Active Transportation Plans (ATP) - Programming Languages: Python, C, C++, C#, MATLAB, SQL, Assembly, JavaScript, HTML,
CSS, VBA, LaTeX
REPRESENTATIVE PROJECTS
County of Orange – OCTA Transportation Demand Management Toolbox Update City of Corning – Paskenta Comprehensive Safety Action Plan (SAP) City of Victorville – M.J. Town Center Project Traffic Impact Analysis Report and VMT Analyses City of Ontario – Vila Parente Project Travel Demand Modeling City of Carson – SyWest Project VMT Analyses
City of Thousand Oaks – City of Thousand Oaks Active Transportation Plan (ATP) Update City of Nice – Robinson Rancheria Comprehensive Safety Action Plan City of Chico – Mechoopda Indian Tribe of Chico Rancheria Long-Range Transportation Plan (LRTP) Update YEARS OF EXPERIENCE – 2 years
YEARS WITH LLG ENGINEERS – 2 years
EDUCATION – B.S. Computer Science, Minor in Mathematics, California State University of Fullerton
Victoria Lashlee TRANSPORTATION ENGINEERING TECHNICIAN AID I
LINSCOTT, LAW & GREENSPAN, ENGINEERS
2 Executive Circle, Suite 250, Irvine, CA 92614
949.825.6175
www.llgengineers.com
LOCATIONS :
PASADENA
IRVINE
SAN DIEGO
BIOGRAPHY
Victoria Lashlee specializes in computer drafting with applications in traffic engineering. Ms. Lashlee brings 6+ years of field exposure in management, architecture, and construction to transportation infrastructure projects. Ms.
Lashlee creates detail-oriented 2D and 3D drawings using CAD software for roadway design, intersection layouts, and traffic systems on projects. Recognized for strong technical communication, precision in transportation design documentation, and solution-focused approach to traffic engineering challenges, Ms. Lashlee has a proven ability to collaborate with traffic engineers, civil engineers, contractors, and municipal teams.
AREAS OF EXPERTISE
- Traffic Studies/Assessments - General Plans and Specific Plans - Active Transportation Plans - Trip Generation Studies - Safety Action Plans - Mixed-Use Shared Parking Demand Studies - Site Access and Internal Circulation - Traffic Signal Warrant Analyses
REPRESENTATIVE PROJECTS
City of Dana Point – Engineering and Traffic Study
City of Chino Hills – Engineering and Traffic Study
City of Mission Viejo – Parking Demand Analysis for the Proposed Mission Viejo Plaza City of Lake Forest – El Toro Road and Bridger Road Mix-Use Project Traffic Impact Analysis Report City of Torrance – Traffic Assessment for the Proposed Sony Honda Mobility Center Project City of Long Beach – Long Beach Community College District On-Campus Housing Project Traffic Impact Analysis Report
City of Thousand Oaks – Active Transportation Plan Update City of Grover Beach – General Plan Circulation Element Update LOS and VMT Studies City of Nice – Robinson Rancheria Comprehensive Safety Action Plan YEARS OF EXPERIENCE – 1 year
YEARS WITH LLG ENGINEERS – 1 year
EDUCATION – Fullerton College
APPENDIX B
SIGNED FORMS
City Council Agenda Report
Meeting Date: June 16, 2026
Subject: Approval of Professional Services Agreement with Tripepi Smith & Associates for Citywide Communications Services
Presenter: Arabo Parseghian, Assistant City Manager
Proposed Action: Approve the Professional Services Agreement with Tripepi Smith & Associates for Citywide Communications Services in an amount not to exceed $230,000 and authorize the City Manager to execute the agreement in a form approved by the City Attorney
Environmental Impact: The proposed action is not a project under the California Environmental Quality Act pursuant to CEQA Guidelines Section 15378, as it involves administrative, organizational, and professional services activities that will not result in a direct or indirect physical change in the environment
Fiscal Impact: The proposed Professional Services Agreement would authorize a total not-to-exceed amount of $250,000.Funding for the agreement is included within the approved Fiscal Year 2026-27 budget and associated communications and emergency preparedness
appropriations.Actual expenditures may vary depending on the level of as-needed services authorized throughout the contract term. No expenditures beyond the approved not-to-exceed amount would be authorized without further City Council approval
Background:
The City of La Cañada Flintridge continues to expand its public communication, outreach, and emergency information efforts to better serve residents, businesses, visitors, and stakeholders. As a contract city, the City relies on regional partners for several municipal services and places a strong emphasis on transparent, timely, and accessible public communications. The City manages a growing volume of public information, emergency preparedness outreach, digital communications, community engagement, and broadcasting services.
On April 9, 2026, the City released a Request for Proposals for Professional Services for Citywide Communications Services, with an anticipated start date of July 1, 2026. The purpose of the RFP was to identify a qualified communications partner capable of providing comprehensive support across routine communications, public engagement, digital platforms, media relations, public meeting broadcasting, and emergency communications.
The RFP sought a consultant capable of supporting a broad range of services, including:
• Strategic communications planning and project management; • Social media management and monitoring;
• Media relations and content development;
• Proofreading and editing;
• Communications calendars and planning;
• Print and digital newsletter production;
• Website technical support, content support, and vendor coordination; • Audio and visual support services for commission and public meeting broadcasting operations; • Crisis and major incident communications support;
• Emergency communications staffing, training, and Emergency Operations Center coordination; • Performance reporting and KPI tracking;
• ADA accessibility, equity, and compliance support; and • As-needed services such as annual reports, PAFRs, budget summaries, mailers, graphics, photography, videography, and other public information materials.
The scope of services included within this RFP represents an expansion from the City’s prior communications services model. The new scope places greater emphasis on emergency operational integration, emergency preparedness communications, crisis communications support, Emergency Operations Center participation, training exercises, public meeting broadcasting, and enhanced responsiveness during major incidents and emergencies.
The City received four (4) proposals in response to the RFP. Following an initial evaluation process, three (3) firms were determined to be qualified to proceed to interviews. The interview panel included City staff and executive leadership from various departments, including an operational perspective and expertise during the evaluation process. The table below shows the retainer costs for all proposals received in response to the RFP.
CONSULTANT
RETAINER
(not
including asneeded
services)
INTERVIEWED
CommunicationsLAB $126,456 No
JPW
Communications
$254,040 Yes
Perceptiv $114,000 Yes
Tripepi Smith $146,760 Yes
Discussion/Analysis:
The City evaluated proposals based on the criteria established in the RFP, including:
• Qualifications and experience related to the scope of work; • Qualifications and experience of the proposed personnel; • Quality and clarity of proposal;
• Understanding of City priorities and needs;
• Cost-effectiveness of proposed services;
• References and past performance; and
• Interview performance.
Following proposal review and interviews, staff determined that Tripepi Smith & Associates was the most qualified firm to meet the City’s current communications, outreach, emergency communications, and public meeting broadcasting needs.
Tripepi Smith has supported the City’s communications efforts since 2013 and has served as an extension of the City Manager’s Office by providing strategic messaging, newsletter production, social media management, and related communication services. The firm’s proposal notes that its existing familiarity with the City’s brand, voice, and workflows enables it to maintain continuity while expanding services to meet the City’s evolving needs.
The selected firm also has substantial local government experience beyond La Cañada Flintridge.
Tripepi Smith reports that it has supported more than 250 local government agencies and has a team of more than 70 full-time professionals with experience in local government, creative services, public information, city management, public affairs, websites, print and digital design, social media, photography, and videography.
A key factor in the evaluation was the firm’s ability to provide an all-in-one communications service model. The City’s needs increasingly require a consultant that can support strategy, writing, design, website content, social media, newsletters, public meeting broadcasting, audio/visual services, emergency communications, and performance reporting without requiring the City to separately coordinate multiple vendors. Tripepi Smith’s proposal identifies services across strategy, marketing, communications, creative services, media relations, web support, email campaigns, photography, videography, broadcasting, drone services, event production, technical support, and graphic design.
Expanded Scope Compared to Prior Services
The proposed agreement is not a simple continuation of prior communications support. The City’s requested scope has expanded significantly and now includes broader, more integrated operational responsibilities.
Key expanded service areas include:
• Emergency communications integration: Participation in emergency operations training, support during declared emergencies, 24/7 availability when authorized, social media monitoring during emergencies, drafting emergency messaging, and participation in post-incident communication summaries.
• Crisis and major incident support: Support for high-volume communications, major incidents, messaging, public information, and after-action communications summaries. • Public meeting broadcasting and A/V support: Audio and visual support services for Planning Commission meetings and other commission or public meetings as needed, including setup, system operation, livestream or recording support, technical troubleshooting, and post-meeting processing.
• Website support and vendor coordination: Posting approved content, technical updates, ADA review, coordination with third-party website vendors, and creation of small digital graphics. • Performance reporting: Monthly KPI reporting, quarterly performance reviews, and annual presentation to the City Council.
• ADA and accessibility support: Support for ADA Title II and WCAG 2.1 AA compliance for deliverables.
• As-needed production support: Annual digital annual report, PAFR, Budget at a Glance, mailers, video production, graphics, photography, and other communication materials.
Tripepi Smith’s proposal directly addresses these expanded areas. Their proposed retainer includes
bi-weekly strategy discussions, social media management and monitoring, press releases and official statements, communications planning, print and digital newsletters, Outlook newspaper ads, website technical support, general communications advice, and performance reporting. The proposal also identifies as-needed services, including Planning Commission broadcasting support, annual report production, PAFR production, Budget at a Glance production, mailers, website content management, vendor coordination, and State of the City support.
Emergency Communications Capacity
A major component of the evaluation was each firm’s ability to support the City during emergencies and major incidents. Tripepi Smith’s proposal states that the firm can provide dedicated communication staffing during declared emergencies, 24/7 availability, participation in internal briefings, social media engagement, drafting high-volume communications, and emergency operations training alongside City staff.
This capability is important because the City’s communications responsibilities during an emergency differ from those for routine public information. Emergency communications must be coordinated through the City Manager’s Office, Emergency Operations Center, public safety agencies, utility partners, and regional response agencies, while also providing timely, accurate, and consistent information to the public.
A significant factor in the evaluation was the firm’s organizational capacity to sustain communication operations during extended emergency activations. With a team of more than 70 full-time professionals, Tripepi Smith demonstrated the ability to provide staffing redundancies and maintain continuous communications support during prolonged incidents, multiple operational periods, and extended Emergency Operations Center activations. Several competing firms did not demonstrate a comparable depth of staffing resources or the ability to provide similar levels of operational redundancy during extended emergency events.
The evaluation team also considered the experience of the personnel proposed to support the City.
The firm’s leadership team assigned to the City includes individuals with direct experience supporting and managing communications functions within Emergency Operations Centers. This experience provides the City with access to communications professionals familiar with incident command structures, emergency information coordination, multi-agency response environments, and the unique communications challenges associated with large-scale emergencies.
The proposed agreement strengthens the City’s ability to integrate communications into emergency operations rather than treating communications as a separate public information function.
Public Meeting Broadcasting and Audio/Visual Services
The proposed scope also includes public meeting broadcasting and audio/visual support services for City commission meetings, including Planning Commission meetings and other meetings as authorized. These services may include:
• Pre-meeting equipment setup and testing;
• Audio/visual system operation;
• Livestream and recording coordination;
• Troubleshooting during meetings;
• Display of meeting graphics or presentation materials; • Post-meeting processing and formatting of meeting recordings; and • Coordination with City staff regarding broadcast operations.
This service area supports transparency, public access, and continuity of public meeting operations.
The ability to provide both communications and A/V meeting support through a single consultant reduces coordination burdens and helps maintain consistent public-facing service standards.
Performance, Accountability, and Oversight
The proposed agreement will be managed under the direction of the Assistant City Manager, consistent with the RFP. The RFP expressly provides that the consultant will work under the direction of the Assistant City Manager, coordinate with the City’s internal communications team, not communicate directly with City Council Members unless expressly authorized, and not provide political, advocacy, or policy advice.
The agreement will also include performance expectations, reporting, and oversight mechanisms.
The RFP requires defined turnaround times, monthly KPI reporting, quarterly performance reviews, corrective action when standards are not met, and an annual presentation to the City Council highlighting KPI performance and best management practices.
These controls are important to ensure the agreement remains performance-based, transparent, and accountable. Staff will continue to monitor workload, deliverables, response times, performance reporting, and use of as-needed services throughout the contract term.
Selection Summary
Based on the full procurement process, the staff recommends Tripepi Smith & Associates because the firm provides the strongest overall combination of:
• Institutional knowledge of the City;
• Local government communications experience;
• Emergency communications capability;
• In-house creative, digital, web, video, and broadcast support; • Ability to provide integrated services through one firm; • Capacity to scale for major incidents and special projects; • Understanding of municipal operations and public agency communication standards; and • Familiarity with the City’s communication platforms, expectations, and workflow.
In addition to providing ongoing communications services, the proposed agreement will allow the City to undertake a comprehensive communication and branding initiative with the consultant. Staff and the consultant will conduct a strategic kickoff process to review the City's goals, priorities, communication objectives, and desired outcomes. This effort will include development of a communications framework and rebranding strategy intended to ensure future communications, outreach efforts, and public-facing materials align with the City's current goals and objectives.
The kickoff process will also provide an opportunity to evaluate existing communication practices, identify areas for improvement, establish performance expectations, and develop a consistent approach to messaging, community engagement, and information delivery moving forward.
The recommendation is based on the competitive RFP process, proposal evaluation, interview process, and overall best-value determination.
Proposed Agreement
The proposed Professional Services Agreement with Tripepi Smith & Associates would authorize a total contract amount not to exceed $250,000.
The agreement would include both recurring and as-needed communication services. As-needed
services would be authorized by City staff only when needed and within the approved not-to-exceed contract amount.
The proposed agreement is intended to provide the City with a flexible, scalable communications services model that can support routine City operations, public outreach, commission broadcasting, emergency preparedness, major incidents, and special projects.
Options:
1. Approve the Professional Services Agreement with Tripepi Smith & Associates for Citywide Communications Services in an amount not to exceed $250,000; or
2. Decline approval of the agreement and direct staff to negotiate with another qualified proposer; or
3. Reject all proposals and direct staff to reissue the RFP; or
4. Provide an alternative direction to the staff.
Recommendation:
Option No. 1 - It is recommended that the City Council take the following action(s): Approve the Professional Services Agreement with Tripepi Smith & Associates for Citywide Communications Services in an amount not to exceed $250,000 and authorize the City Manager to execute the agreement in a form approved by the City Attorney.
Attachments:
1. Tripepi Smith RFP Response
2. Citywide_Communications_Agreement
3. CommunicationsLAB RFP Response
4. JPW RFP Response
5. Perceptiv RFP Response
6. Citywide Communication Svcs RFP
PROFESSIONAL SERVICES FOR
CITYWIDE COMMUNICATIONS
SERVICES
City of La Cañada Flintridge
Request for Proposal
May 7, 2026
By: Ryder Todd Smith
Co-founder & Principal
Tripepi Smith & Associates
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Table of Contents
COVER LETTER.............................................................................3
FIRM QUALIFICATIONS AND EXPERIENCE WITH SIMILAR
PROJECTS .....................................................................................4 PROJECT UNDERSTANDING AND APPROACH ........................ 11 KEY PERSONNEL, RESUMES AND RATES ............................... 18 PROPOSED BUDGET .................................................................. 22 REFERENCES AND SAMPLE WORK.......................................... 26 APPENDIX: RESUMES................................................................. 29
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COVER LETTER
Thank you for the opportunity to present Tripepi Smith’s offerings in response to the City of La Cañada Flintridge’s RFP for Professional Services for Citywide Communications Services. This proposal offers all requested information, including Tripepi Smith’s understanding of your needs, our approach to addressing them, our cost proposal and more.
Tripepi Smith has a deep understanding of the City of La Cañada Flintridge, having supported its communications efforts since 2013. During our decade-long partnership, we have served as an extension of the City Manager’s Office, providing strategic messaging, newsletter creation, social media management and much more. Our team is intimately familiar with the City’s brand, voice and preferred workflows, allowing us to continue providing seamless, high-quality service.
We recognize that the City’s needs continue to evolve, requiring a partner capable of managing a growing volume of public information and emergency preparedness outreach. Our proposal addresses the core requirements of the RFP, including:
• Working under the direct supervision of the Assistant City Manager to ensure all messaging aligns with City policy while strictly avoiding political advocacy • Managing up to 10 unique social media posts per week and producing high-quality print and digital newsletters like the LCF Bulletin
• Providing website maintenance, media relations coordination and optional broadcasting services • Commitment to 24/7 availability during declared emergencies and participation in City emergency operations training (EOC)
Tripepi Smith brings the expertise of a firm that has supported over 250 local government agencies. We are confident that our institutional knowledge, combined with our expanded bandwidth of in-house resources for ad hoc services, makes Tripepi Smith the right partner for the City. Thank you for your continued trust in our team. We look forward to the possibility of extending our partnership through 2027 and beyond.
Authorization
I affirm that I have the legal authorization to bind Tripepi Smith into agreements with the City of La Cañada Flintridge and to make the statements below on behalf of the firm. I also affirm having received all addenda associated with your RFP. This proposal is valid for 120 days from the date of submission.
[email protected] is our preferred point of contact throughout the evaluation process.
Regards,
Ryder Todd Smith
Co-Founder & President, Tripepi Smith & Associates, Inc.
[email protected] • (626) 536-2173 • 27702 Crown Valley Parkway, D4#139, Ladera Ranch, CA, 92694
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FIRM QUALIFICATIONS AND EXPERIENCE WITH
SIMILAR PROJECTS
ABOUT TRIPEPI SMITH
A Public Affairs Firm that Understands Local Government Tripepi Smith excels in public affairs and marketing. Founded in 2000 and incorporated as a California corporation in 2002, the company is headquartered in Orange County, California, with staff throughout the western United States. We work in a complex environment where successful communications go hand-in-hand with marketing and technical expertise. As a full-service marketing and creative services firm, Tripepi Smith offers the right professionals for the job while being small enough to be nimble and responsive. Our team offers a broad spectrum of experience and skills that allow us to apply the appropriate resources to the appropriate tasks; this allows us to execute work faster and reduce engagement costs.
Tripepi Smith's team comprises over 70 full-time professionals experienced in local government. Our staff includes former municipal employees with backgrounds in creative services, public information and city management, as well as seasoned directors, analysts and practice area specialists. Accredited public relations (APR) professionals guide effective messaging while policy wonks provide counsel on public affairs. TS Creatives fashion compelling branding, websites, print and digital design, social media, photography and videography.
The Result: We can tell a complete story across media, all within our one team.
Firm Structure and Financial Matters
Tripepi Smith was founded in 2000 and incorporated in 2002 as a California S Corporation. The firm has two corporate officers, who are also the co-founders with equal ownership of the business:
Co-Founder & President Ryder Todd Smith
Chief Financial Officer Nicole Smith
Ryder and Nicole have signing authority to bind Tripepi Smith into agreements with clients. Tripepi Smith has generated a profit every year it has been in operation. We have never had a legal claim filed against us and have never failed to fulfill a contract commitment.
In addition to the President/CEO and CFO, multiple principals and directors oversee the day-to-day operations of a team of analysts, graphic designers, photographers and videographers.
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Grounded in Civic Affairs
CFO Nicole Tripepi Smith is a second-generation civic-affairs professional (her father was a city manager for 28 years). President Ryder Todd Smith brings over 25 years of public agency marketing and communications experience to the table.
Conflict of Interest Disclosure and Ethics
Tripepi Smith operates in a complex marketplace that is more political than most industries. As a result, conflicts of interest (real or perceived) can arise. The first and foremost obligation of Tripepi Smith is to outline all existing client relationships to prospects so as to let the prospect determine if a conflict exists.
Currently, Tripepi Smith does not see any conflicts with the proposed work. Tripepi Smith also has no past, current or pending litigation resulting from professional services rendered since its inception.
Office Locations
Since early 2017, Tripepi Smith has operated in a completely virtual office environment. Being virtual enhances operational resilience and grants us access to a flexible and diverse workforce. The team — composed of policy wonks, creative message developers, broadcast specialists, videography experts, technology gurus and graphic artists — resides throughout Arizona, California, Idaho, Montana, North Carolina, Tennessee, Texas, Utah, Washington, with a majority based in California.
Contact Information
Email: [email protected]
Phone: (626) 536-2173
Mail: 27702 Crown Valley Parkway, D4#139, Ladera Ranch, CA, 92694
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Our Services
Tripepi Smith operates at the intersection of marketing, technology and public affairs. We excel in each of these areas, but the true power lies in our ability to seamlessly integrate them. This holistic approach allows us to craft impactful solutions for our clients.
Strategy, Marketing,
Communications
Creative Services
Strategic Development, Research,
Surveys, Messaging
Social Media Management
Web and Social Media Strategy,
Optimization (SEO), Metrics
Web Hosting and Support
Email Campaigns
Relations
(Media, Stakeholders, Public, Government)
Support and Training for Events,
Presentations and Virtual Gatherings
Digital, Print, Radio,
Out-of-Home Advertising
Staff Training
(Media, Social Media, Photo, Brand Implementation)
Association Management Services
Full-Service Graphic Design
for Digital, Print and Outdoor
Brand and Logo Development
Content Creation
(Writing, Editorial, Thought Leadership)
Output Services
(Digital Distribution, Print Management, Mail
Management)
Illustration and Information Graphics
Photography
Videography, Broadcasting, Podcasting,
Drone
Event Production, Technical and AV
Support
Animation and Motion Graphics
Web Design and Implementation
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Partial Client Roster
We have a network of 250+ satisfied clients in the local government space. We are happy to connect you with contacts at our client agencies who can share their experience working with Tripepi Smith.
California City Management
Foundation
City of Aliso Viejo
City of American Canyon
City of Atascadero
City of Azusa
City of Baldwin Park
City of Bellflower
City of Benicia
City of Burlingame
City of Claremont
City of Coronado
City of Cotati
(City of) Culver City
City of Cupertino
(City of) Daly City
City of Danville
City of Duarte
City of El Cerrito
City of Encinitas
City of Fountain Valley
City of Foster City
City of Fullerton
City of Gilroy
City of Grover Beach
City of Hawaiian Gardens
City of Hayward
City of Healdsburg
City of Hercules
City of Huntington Beach
City of Indian Wells
City of Irvine
City of La Palma
City of La Puente
City of La Verne
City of Laguna Hills
City of Laguna Niguel
City of Lake Forest
City of Lakeport
City of Lancaster
City of Livermore
City of Lomita
City of Lynwood
City of Malibu
City of Manhattan Beach
City of Manteca
City of Martinez
City of Menifee
City of Millbrae
City of Morgan Hill
City of Murrieta
City of Napa
City of Orange
City of Orinda
City of Pacifica
City of Palm Desert
City of Palmdale
City of Paramount
City of Pismo Beach
City of Placentia
City of Pomona
City of Rancho Mirage
City of Rancho Palos Verdes
City of Riverbank
City of Rohnert Park
City of Rolling Hills Estates
City of San Clemente
City of San Leandro
City of Santa Ana
City of Santa Clarita
City of Santa Paula
City of Saratoga
City of Stanton
City of South Gate
City of South Pasadena
City of Vallejo
City of Walnut Creek
City of Westlake Village
Costa Mesa Sanitary District
Del Paso Manor Water District
West County Wastewater District
Independent Cities Association
Independent Cities Finance Authority
Institute for Local Government
Inland Empire Utilities Agency
Jurupa Valley Community Services
District
League of California Cities
Municipal Management Association
of Northern California
Municipal Management Association
of Southern California
Orange County City Manager
Association
San Gabriel Valley City Managers’
Association
Claremont McKenna College
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Local Government Affiliation & Support
Tripepi Smith is a longstanding partner to these institutions, the majority of which have entrusted us with supporting their communications.
California City
Management Foundation
Municipal Management Association
of Southern California
California Association
of Public Information Officials
Institute for
Local Government
League of California Cities San Gabriel Valley
City Managers’ Association
California Contract
Cities Association
California Special
District Association
Orange County City
Manager Association
Texas Women’s
Leadership Institute
Cal-ICMA Urban Management Assistants
of North Texas
California Municipal Revenue and
Tax Association
Washington City/County
Management Association
Municipal Management Association
of Northern California
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Axioms We Live By
Introduction
In our work with over 250 local government agencies on external communications since our incorporation in 2002, we have identified many patterns, observations and insights. As a result, we have developed some axioms (AKA sayings or mottos) when it comes to thinking about external-facing communications. These are just a few that we find universally true.
Content X Distribution = Impact
The audience must see your content to be impacted by it.
Tripepi Smith was born in the digital era. We take digital seriously and recognize how critical it is to not only develop great visuals and messaging, but to ensure the audiences we want to reach actually see that content.
“Content x Distribution = IMPACT” is how we illustrate the point: What good is content if you aren’t properly promoting, distributing or sharing it? On the other hand, what good is distribution if the content fails to engage your audience positively? We use this principle to guide a comprehensive distribution strategy that ensures we reach our target audiences.
If you don’t publish
information first, someone
else will — and they may
not care about the facts.
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In this age of smartphones and voice-activated virtual assistants, we are used to being able to access news and information at our fingertips. When your community cannot easily find information — such as a controversial policy decision, a new housing development or a political scandal — they may resort to finding "the facts" on their own. This is especially true for crisis communications: the longer you wait to address the crisis, the more time you are giving to others to fill that void with their own research and/or opinions.
So, we strive to get your information out there first, even if it is a "holding message" such as "we are aware of the situation and will use our official channels to share more info soon." By publishing information on your agency's website or some other centralized location, you, your agency leadership and your supporters will be able to easily debunk misinformation with verifiable facts and talking points.
Only a small percentage of
the population understands
local government the way we do.
The 3% includes local government professionals like you and consultants like us — the select few who wake up daily thinking about the complexities facing public policy and municipal management. We have our own language in local government: terms, phrases and especially acronyms. Most of the population may have little exposure to or interest in local government. They just want their utilities to work, no potholes, low crime and other securities provided by their local governments that enable a high quality of life.
So, when we speak with the 97% through public outreach, we ensure our language is accessible and understandable. This mitigates any risk of alienating them; moreover, it enables an ability to build relationships and engender trust.
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PROJECT UNDERSTANDING AND APPROACH
City of La Cañada Flintridge’s Needs
The City of La Cañada Flintridge is seeking a partner in reaching and engaging its community through an array of communications services. The City values community engagement, emphasizing the need for clear, prompt and accessible public messaging. The overarching goal is to protect and enhance the City’s image through proactive messaging. The goal will be accomplished through services and deliverables within the following core service categories:
• Strategic Communications Planning and Project Management • Social Media Management and Monitoring
• Media Relations and Content Development
• Proofreading and Editing
• Communications Calendars and Planning
• Print and Digital Newsletter Production
• Website Technical Support, Content Support and Vendor Coordination • Broadcasting Services
• Crisis and Major Incident Communications Support
• Performance Reporting
Tripepi Smith’s Approach: Core Services
Tripepi Smith has experience in all facets of the City’s requests. We will continue to approach this engagement through:
Strategic Communications Planning and Project Management Tripepi Smith begins all engagements with a kickoff meeting with the client to define Key Performance Indicators (metrics, goals and timelines), review project management processes and ensure each stakeholder has a full understanding of their responsibilities.
Tripepi Smith primarily uses the following tools to manage projects:
• Google Workspace for email, creating real-time collaborative documents and instant messaging • Zoom or Google Meet for conference calls
• Sprout Social for social media management: posting and monitoring comments/messages • Meltwater for media intelligence and media relations
• Kantata for project/task management, internal project status updates and time entry These tools enable project managers to quickly determine a project’s budget status, review the schedule of tasks, send rapid notifications to the whole team if issues arise and, generally, sustain momentum on our efforts. Additionally, you will have the direct cell phone and email addresses of the entire project team.
Strategy Discussion
To coordinate our efforts with staff and sustain momentum on projects, Tripepi Smith will schedule a recurring, 60-minute bi-weekly video call that will include a designated lead for our engagement. These calls will help drive content planning for various communications channels. Call content will focus on