La Cañada Flintridge City Council
June 16, 2026

CITY OF LA CAÑADA FLINTRIDGE

CITY COUNCIL POLICY BOOK
No. __ Policy Governing Remote Participation and
Enhancement of Public Participation in
City Council Meetings
DATE REVISED:

BY RESOLUTION:

PAGES:
01172.0001 2106151.4
obligations. The legal basis for remote participation shall be disclosed and recorded in the meeting minutes as required by law.
(2) Emergency circumstances. Remote participation due to emergency circumstances shall comply with applicable statutory requirements, including required findings and disclosures.
(3) Disability accommodation. A Councilmember or a commissioner with a qualifying disability may participate remotely as a reasonable accommodation consistent with state and federal law. Participation may occur via audio only if the disability prevents on-camera participation. Once granted, such remote participation shall count toward quorum at the inperson meeting location. Required disclosures regarding adults present at the remote location shall be made as required by law.

V. Translation and public access.
(1) If twenty percent (20%) or more of the City’s population speaks a single non-English language and speaks English less than “very well,” based on the most recent American Community Survey data, City Council meeting agendas (but not full agenda packets) shall be translated into that language and made accessible on the City’s website pursuant to Government Code section 54953.4(b).
(2) When the applicable population threshold is met, the City shall provide translated versions of required public meeting information on a prominently linked webpage accessible from the City’s homepage, pursuant to Government Code section 54953.4(b), including:
(i) A general explanation of the public meeting process; (ii) Instructions for providing in-person or remote public comment; (iii) A calendar of public meeting dates with date, time, and location; and
(iv) Posted meeting agendas.
(3) The City shall reasonably assist members of the public who wish to provide interpretation or translate public meetings. Assistance may include arranging space for interpreters, allowing additional time for interpretation, or permitting the use of personal equipment or commercially available interpretation services. The City is not responsible for the content or

CITY OF LA CAÑADA FLINTRIDGE

CITY COUNCIL POLICY BOOK
No. __ Policy Governing Remote Participation and
Enhancement of Public Participation in
City Council Meetings
DATE REVISED:

BY RESOLUTION:

PAGES:
01172.0001 2106151.4
accuracy of any interpretation or translation it facilitates, assists with, or provides. The City shall publicize clear instructions for requesting such assistance in advance of or during meetings.
(4) The City shall also provide a freely accessible physical location near where the agendas are posted to allow the public to post additional translations of the agenda in that location pursuant to Government Code section 54953.4(c)(3).
(4) The City may use digital translation services, such as Google Translate or similar automated tools, to satisfy the translation requirements for agendas and the public meetings webpage, provided the other requirements of Government Code section 54953.4 are met. The City is not responsible for the content or accuracy of any translation provided by such tools, in accordance with Government Code section 54953.4(b)(2). The City may include a disclaimer noting that translations are automatically generated and may not be exact. The City shall make reasonable efforts to ensure translations are understandable to the public and may provide additional clarification upon request.

VI. Outreach efforts.

The City shall make reasonable, good-faith efforts to invite organizations that do not traditionally participate in public meetings to attend City Council meetings. The City retains discretion in determining what constitutes reasonable effort consistent with applicable law. Outreach efforts may include media organizations serving non-English-speaking communities and community groups that historically have lower participation in public meetings.

VII. Teleconferencing authorization for eligible subsidiary bodies.

Pursuant to Government Code section 54953.8.6, eligible subsidiary bodies of the City may be authorized by the City Council to use teleconferencing consistent with applicable law. This policy shall only apply to advisory commissions if authorized for use by the City Council.

Members of the authorized subsidiary body participating remotely shall maintain real-time, two-way communication for the duration of the meeting.2 The City 2 Members with a qualifying disability may participate via audio communication only, as appropriate.

CITY OF LA CAÑADA FLINTRIDGE

CITY COUNCIL POLICY BOOK
No. __ Policy Governing Remote Participation and
Enhancement of Public Participation in
City Council Meetings
DATE REVISED:

BY RESOLUTION:

PAGES:
01172.0001 2106151.4
Council shall adopt resolutions authorizing such teleconferencing and, if so adopted, may reauthorize teleconferencing for eligible subsidiary bodies every six (6) months by majority vote confirming that such practice serves the public interest.

VIII. Social media use.

Councilmembers may participate in individual communications on internet-based social media platforms for specified purposes, provided that a majority of Councilmembers do not use the platform to discuss or deliberate on matters within the City’s subject matter jurisdiction.

IX. Brown Act copies.

The City Clerk shall provide a copy of the Brown Act to each Councilmember as required by Government Code section 54952.7.

X. Oral reporting of compensation decisions.

Prior to final action on compensation for the City Manager, any department head, or other comparable administrative officer, the City Council shall orally report, during the open meeting at which the final action is to be taken, a summary of any recommendation for final action, consistent with SB 707.

City Council Agenda Report
Meeting Date: June 16, 2026
Subject: Resolution Appointing a Voting Delegate and Alternate Voting Delegate to the 2026 League of California Cities Annual Conference Presenter: Tania Garcia, City Clerk
Proposed Action: Motion to adopt the attached resolution appointing a voting delegate and an alternate voting delegate to the 2026 League of California Cities Conference
Environmental Impact: None
Fiscal Impact: None
Discussion/Analysis:

The League of California Cities 2026 Annual Conference is scheduled for September 23 -25, 2026, at the Anaheim Convention Center. At the Annual Conference, the League of California Cities convenes a General Assembly. This is an opportunity for members to consider resolutions that establish Cal Cities policy. To vote at the General Assembly, the City Council must designate, by resolution, a voting delegate and up to two alternate voting delegates.

The League of California Cities requires that such designation be approved by the City Council and confirmation of the designation be provided to the League in advance by no later than September 1, 2026.

Staff recommends that the City Council appoint a voting delegate and alternate voting delegate to participate in the General Assembly and adopt the attached resolution confirming the appointments.

Options:

1. Adopt the attached Resolution appointing a voting delegate and alternate voting delegate to the 2026 League of California Cities Conference; or

2. Defer action and provide staff with further direction.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): Adopt the attached Resolution appointing a voting delegate and alternate voting delegate to the 2026 League of California Cities Conference.

Attachments:

1. Attachment 1

2. Attachment 2

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026

alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

Resolution No. 26-XX

CITY OF LA CAÑADA FLINTRIDGE
RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
CAÑADA FLINTRIDGE, CALIFORNIA, APPOINTING MAYOR KIM

BOWMAN AS THE VOTING DELEGATE AND COUNCILMEMBER

STEPHANIE FOSSAN AS THE ALTERNATE DELEGATE TO THE
LEAGUE OF CALIFORNIA CITIES 2026 GENERAL ASSEMBLY
WHEREAS, the Bylaws of the League of California Cities (League) require the appointment of a Voting Delegate and Alternate Delegate to the League of California Cities General Assembly by approval of a majority of the City Council; and WHEREAS, the City Council desires to appoint a Voting Delegate and Alternate Delegate to the League of California Cities General Assembly; and NOW, THEREFORE, the City Council of the City of La Cañada Flintridge does hereby resolve as follows:

1. Mayor Kim Bowman is hereby appointed to serve as the Voting Delegate to the League of California Cities representing the City of La Cañada Flintridge; and

2. Councilmember Stephanie Fossan is hereby appointed to serve as the Alternate Delegate to the League of California Cities representing the City of La Cañada Flintridge.

PASSED, APPROVED and ADOPTED this 16th day of June, 2026. ______________________________
Kim Bowman, Mayor
ATTEST:
____________________________
Tania Garcia, City Clerk
APPROVED AS TO FORM:
_____________________________
Adrian R. Guerra, City Attorney

Resolution No. 26-XX

State of California )
County of Los Angeles ) ss.

City of La Cañada Flintridge )
I, Tania Garcia, City Clerk of the City of La Cañada Flintridge, California, do hereby certify that the foregoing Resolution No. 26-XX was duly adopted by the City Council of the City of La Cañada Flintridge at a Regular Meeting held on the 16th day of June 2026, by the following vote:

AYES: COUNCILMEMBERS: NONE
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: NONE
Dated: June 16, 2026
____________________________
Tania Garcia, City Clerk

City Council Agenda Report
Meeting Date: June 16, 2026
Subject: Extend the Application Deadline for Filling the Unscheduled Vacancy on the Design Commission
Presenter: Tania Garcia, City Clerk
Proposed Action: Extend the application deadline for the Design Commission to August 14, 2026, direct staff to advertise the new deadline, and process the incoming applications.

Environmental Impact: None
Fiscal Impact: None
Background:

At its regular meeting on April 7, 2026, the City Council approved a schedule to fill four vacancies on the Youth Council and one vacancy on the Design Commission.

Discussion/Analysis:

The deadline for submitting applications for the Youth Council and Design Commission was May 29, 2026, at 5:00 p.m. The City received 15 applications for the Youth Council but received none for the Design Commission. As a result, the City Council will proceed with the interviews and appointment process for the Youth Council.

Given the lack of applications for the Design Commission, staff recommends that the City Council extend the application deadline and direct staff to advertise the new deadline and process any incoming applications.

If approved, the extended recruitment process will be conducted as follows: an advertisement will be published in the La Cañada Flintridge Outlook Valley Sun, and a notice will be posted on the City's website and bulletin board. The new deadline for applications will be August 14, 2026, at 5 p.m.

Interviews will be scheduled in August and September, and appointments will be planned for the City Council meeting on September 15, 2026, with terms commencing immediately.

Options:

1. Extend the application deadline for the Design Commission, direct staff to advertise the new deadline, and process the incoming applications; or

2. Defer action and provide guidance to staff.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): Extend the

application deadline for the Design Commission, direct staff to advertise the new deadline, and process the incoming applications.

Attachments:

None

City Council Agenda Report
Meeting Date: June 16, 2026
Subject: Adoption of a Resolution Establishing Salary Ranges for Fiscal Year 2026-27, effective July 1, 2026
Presenter: Terry Kim, Director of Finance
Proposed Action: Motion to adopt Resolution No. 26-XX establishing the City salary schedule for Fiscal Year 2026-27, including a 3.68% Cost-of-Living Adjustment and salary ranges for City Clerk Division titles, effective July 1, 2026
Environmental Impact: None
Fiscal Impact: The proposed Salary Resolution incorporates a 3.68% Cost-of-Living Adjustment (COLA) to applicable salary ranges, effective July 1, 2026, consistent with the City’s approved Memorandum of Understanding.

The fiscal impact of the COLA and related salary-driven benefit costs has been incorporated into the Fiscal Year 2026-27 operating budget.

The City Clerk Division title updates are also included in the adopted Fiscal Year 2026-27 budget; therefore, no additional budget appropriation is requested as part of this action.

Discussion/Analysis:

The proposed resolution establishes the City's salary schedule for Fiscal Year 2026-27, effective July 1, 2026. The resolution applies a 3.68% COLA to applicable salary ranges in accordance with the approved MOU. The resolution also adds salary ranges for City Clerk Division titles. These updates formally establish the salary ranges for applicable City Clerk Division positions and ensure that the City’s salary schedule accurately reflects the City’s current organizational structure and staffing needs. Because the COLA and City Clerk Division updates were included in the adopted Fiscal Year 2026-27 budget, no additional appropriation is required. This action maintains a clear, current, and transparent classification and compensation plan for the City.

Options:

1. Adopt Resolution No. 26-XX establishing the City salary schedule for Fiscal Year 2026 -27, effective July 1, 2026; or

2. Provide alternative direction to staff.

Recommendation:

Option No. 1 - Staff recommends that the City Council adopt Resolution No. 26-XX establishing the

City salary schedule for Fiscal Year 2026-27, including a 3.68% COLA and salary ranges for City Clerk Division titles, effective July 1, 2026.

Attachments:

1. SalaryResolution_Table_070126 Revised

Full-Time Positions Step A Step B Step C Step D Step E
City Manager 22,500 22,500 22,500 22,500 22,500
Assistant City Manager 14,972 15,760 16,589 17,462 18,381 Director of Community Development 14,070 14,810 15,590 16,410 17,274 Director of Public Works/City Engineer 14,070 14,810 15,590 16,410 17,274 Director of Administrative Services 14,070 14,810 15,590 16,410 17,274 Director of Finance 14,070 14,810 15,590 16,410 17,274
Engineering Manager 13,112 13,802 14,529 15,294 16,099
Principal Engineer 12,731 13,401 14,106 14,849 15,630
Assistant Director of Administrative Services 11,753 12,372 13,023 13,708 14,430 Assistant Director of Community Development 11,753 12,372 13,023 13,708 14,430 Senior Civil Engineer 11,230 11,821 12,443 13,098 13,788 City Clerk 10,274 10,814 11,384 11,983 12,613
Division Manager 10,226 10,765 11,331 11,927 12,554
Principal Planner 10,185 10,721 11,285 11,879 12,504
Senior Management Analyst II 9,024 9,499 9,998 10,524 11,078 Senior Planner 9,006 9,480 9,979 10,503 11,057
Associate Engineer 9,006 9,480 9,979 10,503 11,057
Senior Accountant 8,994 9,466 9,965 10,490 11,042
Senior Management Analyst 8,596 9,048 9,524 10,024 10,552 Facilities & Maint. Program Manager 8,397 8,838 9,304 9,793 10,308 Planner 8,397 8,838 9,304 9,793 10,308
Public Works Engineer/Public Works Permit Technician 8,228 8,661 9,117 9,597 10,102 Senior Public Works Inspector 8,164 8,593 9,046 9,521 10,022 Assistant City Clerk 7,871 8,285 8,718 9,177 9,658
IT Specialist 7,619 8,020 8,442 8,886 9,353
Associate Planner 7,654 8,057 8,482 8,927 9,397
Accountant 7,554 7,951 8,370 8,810 9,274
Management Analyst 7,086 7,459 7,852 8,266 8,701
Public Works Inspector 6,919 7,283 7,667 8,070 8,495
Deputy City Clerk 6,912 7,275 7,656 8,059 8,482
Assistant Planner 6,760 7,116 7,490 7,884 8,299
Permit Center Coordinator 6,707 7,059 7,430 7,821 8,233 Administrative Assistant 6,294 6,625 6,973 7,340 7,727
Management Specialist 5,760 6,063 6,382 6,718 7,071
Planning Aide 5,760 6,063 6,382 6,718 7,071
City Clerk Specialist 5,760 6,063 6,382 6,718 7,071
Business License Specialist 5,706 6,007 6,323 6,656 7,006 Permit Technician 5,546 5,839 6,146 6,469 6,810
Office Assistant 5,401 5,685 5,985 6,300 6,632
City of La Canada Flintridge
RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA CANADA FLINTRIDGE, CALIFORNIA, ESTABLISHING SALARY RANGES WHEREAS, the City Council of the City of La Canada Flintridge wishes to establish salary ranges for the compensation of its employees; NOW, THEREFORE, the City Council of the City of La Canada Flintridge does hereby repeal all previous salary resolutions and establishes salary ranges as follows, effective July 1 2026, unless stated otherwise:

Part-Time Positions Step A Step B Step C Step D Step E
All rates hourly unless noted otherwise
Councilmember 300.00 per month
Treasuer $1,200 per month
Senior Civil Engineer 65.320 68.430 71.540 75.690 79.840 Human Resource Manager 59.100 62.210 65.320 68.430 71.540 Assistant Engineer 45.620 47.700 49.770 52.880 55.990
Lanterman Auditorium Manager 44.590 46.660 48.730 50.810 53.920 Community Liaison Officer 42.510 44.590 46.660 48.730 51.840 Associate City Clerk 42.510 44.590 46.660 48.730 51.840 Management Analyst 41.480 43.550 46.660 48.730 50.810
Public Works Inspector 39.400 41.480 43.550 45.620 48.730 Management Specialist 31.110 33.180 35.260 37.330 39.400 Planning Aide 31.110 33.180 35.260 37.330 39.400
Permit Technician 31.110 33.180 35.260 37.330 39.400
Lanterman Auditorium Technician 30.070 32.150 34.220 36.290 38.370 Accounting Technician 30.070 32.150 34.220 36.290 38.370 Planning Technician 29.040 30.070 31.110 33.180 34.220
Human Resource Technician 29.040 30.070 32.150 34.220 36.290 Maintenance Assistant 26.960 28.000 29.040 30.070 32.150 Auditorium Technician Trainee 24.890 25.920 26.960 28.000 29.040 Receptionist 24.890 25.920 26.960 28.000 29.040
Management Intern 22.810 22.810 22.810 22.810 22.810
Recreation Specialist 20.740 21.780 22.810 23.850 24.890 Kim Bowman, Mayor
ATTEST:

Tania Garcia, City Clerk
Adrian R. Guerra, City Attorney
PASSED, APPROVED AND ADOPTED THIS 16TH DAY OF JUNE, 2026

City Council Agenda Report
Meeting Date: June 16, 2026
Subject: Approval of a Professional Services Agreement by and between the City of La Cañada Flintridge and Willdan for Code Enforcement Services for FY 2026-2027
Presenter: Lisa Brancheau, Senior Management Analyst II Proposed Action: Motion to Renew the Professional Services Agreement by and between the City of La Cañada Flintridge and Willdan for Code Enforcement Services for FY 2026-2027 in an amount not to exceed $260,000 and authorize the City Manager to execute the Agreement Environmental Impact: None
Fiscal Impact: Not-to-exceed $260,000. Sufficient funds have been included in the FY 26-27 budget (Account No. 01-27-6061)
Background:

A Request for Proposals (RFP) for Part-time and Full-time Code Enforcement Services was advertised on PlanetBids and on the City’s website on May 5, 2026. Three firms submitted cost proposals for this service. Willdan Engineering has provided full-time weekday Code Enforcement Officer Services to the City since July 2017 and part-time weekend services since January 2024.

Under the FY 25-26 contract, the hourly rate for both part and full-time services is $80.00 with a notto-exceed amount of $240,000.

Discussion/Analysis:

Three cost proposals were received for Code Enforcement services from the following firms:

1. Willdan Engineering - $260,000 - includes $10/hour vehicle costs

2. VCA - $274,600 - $305,800

3. 4-Leaf - $333,840 plus mileage and additional costs
Based on the City’s successful experience with Willdan Engineering over the last several years, staff recommend that the City continue to contract with the firm to provide one full-time and one part-time Code Enforcement Officer, for an amount not to exceed $260,000. This would ensure full-time code enforcement coverage, generally 40 hours per week, Monday through Friday, as well as part-time coverage of up to 20 hours per week, from Friday through Sunday and occasionally on weekday evenings. During the FY 2026-2027 budget hearings, the City Council agreed to fund these services.

Full-time weekday Code Enforcement Officer services consist primarily of complaints related to property maintenance, unpermitted construction activities, and unpermitted tree removals, including inspections, notices and follow-up. Part-time weekend Code Enforcement Officer duties include, but are not limited to, canvasing the city for evidence of unpermitted construction and construction activities taking place outside of the allowed days and hours, violations of team play requirements at joint use facilities and public parks. The Officer also conducts checks on street vendors to verify they are licensed as well as monitors the use of athletic fields in the city to check for compliance.

Options:

1. Renew the Professional Services Agreement by and between the City of La Cañada Flintridge and Willdan Engineering for Code Enforcement Services for FY 2026-2027 in an amount not to exceed $260,000 and authorize the City Manager to execute the Agreement; or

2. Do not approve the contract and provide staff with further direction; or

3. Defer action at this time
Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): Motion to Renew the Professional Services Agreement by and between the City of La Cañada Flintridge and Willdan Engineering for Code Enforcement Services for FY 2026-2027 in an amount not to exceed $260,000 and authorize the City Manager to execute the Agreement Attachments:

1. Professional Services Agreement - Code Enforcement

01172.0001/563331.1 1
CITY OF LA CAÑADA FLINTRIDGE

CONTRACT SERVICES AGREEMENT FOR FULL-TIME AND PART-TIME

CODE ENFORCEMENT SERVICES
THIS CONTRACT SERVICES AGREEMENT (herein “Agreement”) is made and entered into on July 1, 2026 by and between the CITY OF LA CAÑADA FLINTRIDGE, a municipal corporation (“City”) and Willdan (herein “Consultant”).

NOW, THEREFORE, the parties hereto agree as follows:

1. SERVICES OF CONSULTANT

1.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, the Consultant shall perform the work or services set forth in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant warrants that it has the experience and ability to perform all work and services required hereunder and that it shall diligently perform such work and services in a professional and satisfactory manner.

1.2 Compliance With Law. All work and services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction.

1.3 California Labor Law. If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws.

1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by the Agreement.

1.5 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference.

In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

2. COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of Two Hundred Sixty Thousand Dollars ($260,000) (“Contract Sum”).

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2.2 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement.

The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by subcategory), travel, materials, equipment, supplies, and sub-contractor contracts. Subcontractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by the City of any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.3 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to 10% (ten percent) of the Contract Sum but not exceeding a total contract amount of $5,000 (Five Thousand Dollars) or in the time to perform of up to 90 (ninety) days may be approved by the Contract Officer.

Any greater increases, taken either separately or cumulatively, must be approved by the City Council. No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

3. PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference.

When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding 30 (thirty) days cumulatively.

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3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement.

In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). [The City may, in its sole discretion, extend the Term for no additional one-year terms.]

4. COORDINATION OF WORK

4.1 Representative of Consultant. Anthony Estrada and Anthony Torres are hereby designated as being the representative of Consultant authorized to act on its behalf with respect to the work and services specified herein and make all decisions in connection therewith. All personnel of Consultant and any authorized agents shall be under the exclusive direction of the representative of Consultant. Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, and shall keep City informed of any changes.

4.2 Contract Officer. Lisa Brancheau, Senior Management Analyst II/Susan Koleda, Director of Community Development [or such person as may be designated by the City Manager] is hereby designated as being the representative the City authorized to act in its behalf with respect to the work and services specified herein and to make all decisions in connection therewith (“Contract Officer”).

4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not contract with any entity to perform in whole or in part the work or services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any such prohibited assignment or transfer shall be void.

4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth.

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Consultant shall perform all services required herein as an independent contractor of City with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City, or that it is a member of a joint enterprise with City.

5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages. Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.

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(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. (b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants. (c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

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(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change.

If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be

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eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, except claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services and shall keep such records for a period of three years following completion of the services hereunder. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records.

6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement or as the Contract Officer shall require.

6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information

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is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than the City without prior written authorization from the Contract Officer. (b) Consultant shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.
(c) If Consultant provides any information or work product in violation of this Agreement, then the City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify the City should Consultant be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder.

The City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City with the opportunity to review any response to discovery requests provided by Consultant.

6.4 Ownership of Documents. All studies, surveys, data, notes, computer files, reports, records, drawings, specifications, maps, designs, photographs, documents and other materials (the “documents and materials”) prepared by Consultant in the performance of this Agreement shall be the property of the City and shall be delivered to the City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by the City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue

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compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

7.3 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any legal action under this Agreement.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.4 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine.

Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder, but not exceeding the compensation provided therefore in the Schedule of Compensation Exhibit “C”. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.5 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same

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to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

8. MISCELLANEOUS

8.1 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Consultant shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class

8.2 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

8.3 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.4 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with their name and City title), City of La Cañada Flintridge, One Civic Center Drive, California 91011, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in 72 (seventy two) hours from the time of mailing if mailed as provided in this Section.

8.5 Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this

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Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing.

8.6 Severability. In the event that part of this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

8.7 Waiver. No delay or omission in the exercise of any right or remedy by non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party’s consent to or approval of any act by the other party requiring the party’s consent or approval shall not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.8 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which any be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees, whether or not the matter proceeds to judgment.

8.9 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.10 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

8.11 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence

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of obtaining or being awarded any agreement. Consultant further warrants and represents that they have not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

8.12 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [Signatures On The Following Page]

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF LA CAÑADA FLINTRIDGE, a
municipal corporation
Daniel Jordan, City Manager
ATTEST:

Tania Garcia, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
Adrian Guerra, City Attorney
CONSULTANT:

Willdan Engineering
By:

Name: Vanessa Munoz
Title: President
By:

Name:

Title:

Address: 2401 East Katella Avenue #300
Anaheim, CA 92806
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE

INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF

INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

01172.0001/563331.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2026 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

01172.0001/563331.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
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01172.0001/563331.1 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following services:

Full-Time Code Enforcement Officer Services Monday through Friday; 40 hours average per week.

Part-Time Code Enforcement Officer Services. Weekends for a total of up to 20 hours per week.

II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:
a. Maintain Code Enforcement files.

III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City updated of the status of performance by delivering the following status reports:

Code Enforcement files will be maintained for information.

IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

V. Consultant will utilize the following personnel to accomplish the Services:

Anthony Estrada and Anthony Torres, Code Enforcement Officers

01172.0001/563331.1
ATTACHMENT A-1

May 29, 2026
City of La Cañada Flintridge
Full-Time & Part-Time
Code Enforcement Officer
Proposal for

DIRECT CONTACT
Kerry Simpson
Project Manager
916.471.8365
[email protected]

562.908.6200 | 800.499.4484 | fax: 562.695.2120 | 13191 Crossroads Parkway North, Suite 405, Industry, CA 91746 | www.willdan.com A. Introduction
May 29, 2026
Submitted Electronically Via Planetbids
RE: Proposal for Full-Time & Part-Time Code Enforcement Officer The City of La Cañada Flintridge (“City”) is seeking proposals from qualified consultants for both full-time and parttime Code Enforcement Officer Services in the Community Development Department. Willdan Engineering (“Willdan”) is specifically qualified to provide code enforcement services for the City La Cañada Flintridge’s projects. Our firm has successfully provided comprehensive on-call inspection and compliance and code enforcement services to over 400 municipalities for over 62 years.

Core Services and Areas of Expertise – Our core services align perfectly with the City’s scope of work. We have extensive experience providing code compliance inspections for clients with needs similar to those of the City.

With a team of over 100 licensed professionals and technical experts experienced in code enforcement inspection, we have the capacity and expertise to effectively meet the City’s needs. Willdan offers highly qualified and dedicated personnel.

Project Team – Our distinguished code enforcement leadership team demonstrates Willdan’s commitment to continuity, responsiveness, and service excellence for the City of La Cañada Flintridge. The team includes seasoned professionals such as Project Manager Kerry Simpson with 38 years of experience, Al Brady with 33 years, Terry Cox with 28 years, Scott Barber with 39 years, Greg Smith with 27 years, Anthony Estrada with 28 years, and Anthony Torres with 24 years. Anthony Estrada and Anthony Torres currently serve the City of La Cañada Flintridge, providing valuable institutional knowledge and proven continuity directly aligned with the City’s need for full-time and part-time code enforcement services. With former city managers, code directors, managers, supervisors, senior-level inspectors, and skilled code enforcement and inspection specialists, Willdan offers the depth, familiarity, and technical expertise needed to support the City’s code enforcement program.

Demonstrated Competence and Expertise – Willdan Engineering presently provides code enforcement and building and safety services to a vast number of jurisdictions throughout the United States. In this capacity, we provide a full range of services including code enforcement officers, supervisors, managers and administrative staffing support for code enforcement. We service client needs from staff augmentation to staffing an entire Department.

Public Sector Experience – Our staff - many of whom have experience as former public agency staff and management - understands the uniqueness of public agency needs and issues. They have served as code directors, , code managers, code supervisors, and code enforcement officers. The diversity of this experience is an added value to our services.

Encampment and Personal Property Enforcement – Willdan’s staff has extensive public agency experience addressing homeless encampments, unlawful storage of personal property, abatements, and property-related code violations. Willdan is prepared to support the City with Notices to Vacate under LCFMC Section 4.80.060 and Notices of Removal under LCFMC Section 4.80.070, using clear documentation, respectful communication, voluntary compliance efforts, and consistent enforcement of municipal codes while remaining respectful and sensitive to the needs of unhoused residents.

Evaluation Criteria Evaluation Criteria Fulfillment by Willdan Adherence to the information
requested in this RFP
 Complete response follows requested RFP organization
 Required forms included
 Proposal directly addresses each evaluation criterion Project Manager
Kerry Simpson
(916) 471-8365
[email protected]

Evaluation Criteria Evaluation Criteria Fulfillment by Willdan Understanding and approach to the
RFP
 Approach tailored to La Cañada Flintridge’s needs
 Emphasizes documentation, compliance, and voluntary
correction
 Coordinates closely with City departments and prosecutor Respondent’s qualifications and
experience
 62 years serving public agency clients
 Code enforcement services for 400+ municipalities
 Team includes former public agency code leaders
Qualifications, experience and
performance for all aspects of the Fulltime and Part-time Code Enforcement Officer positions
 Full-time officers handle complaints, inspections, and documentation
 Part-time officers support after-hours and weekend
enforcement
 Current City officers provide continuity and institutional knowledge
Cost to provide the service  $85 hourly rate for Code Enforcement Officers  Flexible added support at established hourly rates
We are eager to engage in further discussions about our qualifications, methodology, and implementation strategies to ensure the success of the City’s project. We invite you to reach out to Kerry Simpson at (916) 471- 8365 or via email at [email protected] for any questions or additional information.

We trust we have conveyed our sincere interest in furthering our outstanding relationship with the City of La Cañada Flintridge. We have received Addendum #1 and look forward to discussing how Willdan can continue to partner with the City to meet their project goals.

Respectfully submitted,

WILLDAN ENGINEERING
Patrick Johnson, PE, CBO
Vice President of Building and Safety

Proposal for As Needed
Code Enforcement Services 1
 Table of Contents
A. Introduction................................................................................................................................................... 1 B. Qualifications................................................................................................................................................. 2 About Willdan............................................................................................................................................................2 C. Scope of Work................................................................................................................................................ 8 Understanding of Full-Time Code Enforcement Officer Role ....................................................................................8 Understanding of Part-Time Code Enforcement Officer Role ...................................................................................9 Coordination with City Departments and Reporting Structure.................................................................................9 Additional Staffing Support .....................................................................................................................................10 D. Personnel .....................................................................................................................................................11 Proposed Management Team.................................................................................................................................11 Project Team............................................................................................................................................................11 Organizational Chart................................................................................................................................................13 E. Cost Proposal ................................................................................................................................................14 F. References ....................................................................................................................................................14 G. Consultant and Professional Services Agreement/Insurance..........................................................................15 H. Conflicts of Interest.......................................................................................................................................15 I. Non-Collusion Affidavit ..................................................................................................................................16 Key Staff Resumes.............................................................................................................................................18

Proposal for As Needed
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B. Qualifications
About Willdan
Willdan Engineering, incorporated since 1964, is a subsidiary of Willdan Group, Inc., a publicly traded Delaware corporation. Services are provided to nationwide clientele through three subsidiary firms – Willdan Engineering, Willdan Energy Solutions, and Willdan Financial Services – that offer a portfolio of diversified strengths. Throughout our history, Willdan Engineering (Willdan) has served as a full-service, multidisciplinary firm specializing in building safety, code enforcement, municipal engineering, planning, and construction management and inspection services, along with a full complement of support disciplines.

Willdan addresses the varied demographics of our public agency clients through focused, specialized services offering solutions tailored to the unique goals and visions of each agency.

Rooted in Willdan’s corporate culture is its focus on quality customer service. Willdan has a reputation for delivering high-quality projects on time and within budget. The company has more than 1,700 employees, including licensed engineers, program and construction managers, financial analysts, planners, and other skilled professionals. Willdan benefits from well-established relationships with local and state government agencies, investor-owned and municipal utilities, and private sector commercial and industrial firms throughout the United States. We have supported implementation of community visions through building safety, engineering, inspection, planning, staff augmentation services, and construction management. Willdan knows customer service is essential to the city’s success. We will be the liaison between city staff and the community. Our team excels in adaptability, prompt responses, clear oral and written communication skills, efficient time management, and one-on-one interaction. These skillsets benefit the city’s development by combining residents and businesses to grow together.

Code Enforcement Program Expertise
At Willdan, we don’t just enforce codes—we help cities build stronger, more effective enforcement programs that make lasting improvements in their communities. With decades of experience evaluating, developing, and implementing municipal code enforcement programs, our team has worked alongside cities to refine their policies, improve efficiency, and ensure compliance with local and state regulations.

Willdan Staff of Experts
 Code Enforcement Services
 Animal Control Services
 Building & Safety Services
 Fire Prevention Services
 Municipal Engineering and Management
 Highway and Freeway Engineering
 Environmental Planning
 Geotechnical/Geological Engineering
 Assessment Engineering
 Computer-Aided Analysis and Design
 Geographical Information System (GIS)
 Program and Construction Management
 Construction Inspection and Support
 Traffic and Transportation
 Water and Wastewater
 Urban and Regional Planning
 Drainage and Flood Control
 Structural Engineering
 Right of Way Engineering
 Landscape Architecture

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Code Enforcement Services 3
Our management team members have served in public agencies, giving us a firsthand understanding of cities’ challenges in managing code enforcement. Whether tackling blight, substandard housing, bringing abandoned properties into compliance, or streamlining short-term rental enforcement, we’ve been at the forefront of developing innovative solutions that get results.

We approach every project with:
 A focus on practical, real-world solutions tailored to the City’s needs.
 A commitment to policies and procedures that promote
consistency and fairness.
 A proactive mindset that anticipates challenges before they become major issues.
 A collaborative approach that prioritizes working closely with City staff and community stakeholders.

Specialized Program Expertise
We understand that code enforcement isn’t one-size-fits-all. Willdan has extensive experience in specialty programs that target some of the biggest challenges cities face, including:
 Abandoned and Vacant Property Registration & Enforcement – Helping cities track and manage vacant properties, ensuring owners take responsibility and preventing blight. This includes Notice to Vacate on campsites/personal property per La Cañada Flintridge Municipal Code (LCFMC) Section No. 4.80.060.  Short-Term Rental Compliance – Developing regulations and enforcement strategies to balance property owner rights with neighborhood stability.
 Graffiti Abatement – Creating rapid-response programs that remove graffiti quickly and discourage future vandalism through smart prevention strategies.
 Substandard Housing Enforcement – Identifying dangerous living conditions and working with property owners to bring housing into compliance, improving safety and quality of life.  Unlawful Camping and Storage of Personal Property-Conducting field inspections, issuing required warnings and notices, documenting conditions with time-stamped photos, coordinating outreach when individuals experiencing homelessness are encountered, and managing the inventory, removal, storage, and retrieval process for personal property in accordance with the City’s procedures. This includes Notice of Removal for unlawful storage of personal property per LCFMC Section No. 4.80.070.  Program evaluation- Streamlining processes, updating policies and procedures, proposing ordinance changes, and drafting notices to improve operational efficiency and compliance outcomes.

Cost Recovery – Evaluating and implementing effective cost recovery strategies to sustain enforcement efforts without straining municipal budgets.

Real Results in Code Enforcement
Over the years, Willdan has helped countless municipalities strengthen their enforcement programs. Some of our key successes include:
 City of La Puente, CA – Willdan performed a code enforcement program evaluation, development, implementation, training, and temporary staffing.
 City of South Gate, CA – Willdan conducted a comprehensive evaluation of the Code Enforcement Program, leading to the development, implementation, and training of improved policies and procedures.

The evaluation resulted in a recommended change to the department’s Use of Force Policy, which was immediately adopted and significantly decreased their chances of litigation. Additionally, an assessment of the noticing process led to a streamlined approach, reducing the department’s workload and increasing efficiency, and improving compliance rates.

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Code Enforcement Services 4
 City of Modesto, CA – Willdan implemented and staffed the rental inspection program. We taught program administration how to skip trace and locate absentee landlords, enabling staff to hold them accountable and achieve greater compliance.
 City of West Hollywood, CA – Willdan assisted in implementing the rent stabilization pilot program resulting in improved tenant protections, increased compliance from property owners, and greater housing stability within the community.
 City of Rancho Cordova, CA – Willdan assisted the City in transitioning the vehicle abatement program from the Police Department to an in-house operation and provided staff augmentation services to support management and administration of the program.
 City of Albany, CA – Willdan conducted a code enforcement program evaluation and development, including drafting ordinance amendments to authorize administrative citations and improve compliance.

Willdan also provided staff augmentation services to support implementation and ongoing enforcement operations.
 County of Orange, CA – Willdan evaluated, assisted in the development and implementation of, provided training for, and participated in maintenance and oversight of a new land management system/compliance database. This system streamlined city services, improving efficiency, enhancing data accessibility, and optimizing compliance tracking for better service delivery.

From drafting new policies and ordinances to training enforcement teams and implementing technology-driven solutions, Willdan has the knowledge and hands-on experience to help the City refine and enhance its code enforcement efforts. We’re ready to bring our expertise and support the City in making its enforcement program more effective, efficient, and impactful. Willdan specializes in addressing absentee landlords and poorly maintained multifamily housing. Utilizing advanced skip-tracing technology and thorough investigative techniques, our team locates property owners and ensures accountability. Our proactive enforcement efforts have helped jurisdictions mitigate hazards such as fires caused by unpermitted water heater installations a growing concern in aging multi-family housing complexes across many municipalities like the City.

Willdan Advantage
Willdan believes code enforcement plays a crucial role in shaping communities' health, safety, and quality of life. It is the backbone of municipal governance, ensuring compliance with local ordinances while fostering responsible property stewardship. As such, at Willdan, we don’t just enforce codes—we enhance communities. Our approach balances compliance with education, emphasizing collaboration with property owners and community stakeholders to achieve long-term, sustainable improvements.

Our team comprises former city managers, code directors, assistant directors, supervisors, senior officers, and specialists with deep-rooted experience in municipal code enforcement. Many of our professionals have also served on the boards of leading industry organizations, including the American Association of Code Enforcement (AACE), the Code Enforcement League of Arizona (CELA), and the California Association of Code Enforcement Officers (CACEO). Willdan recognizes that the strength of the code enforcement profession lies in continuous learning, innovation, and collaboration. That’s why we are deeply committed to the advancement of the industry through education and training.

Willdan maintains an ICC Preferred Provider status for code enforcement instruction nationally and our team has actively participated in and provided instruction for key organizations, including:
 American Association of Code Enforcement (AACE)
 EduCode – International Code Council (ICC)
 Code Enforcement Association of Texas (CEAT)
 Code Enforcement League of Arizona (CELA)
 California Association of Code Enforcement Officers (CACEO)  Florida Association of Code Enforcement (FACE)
 Oregon Association of Code Enforcement (OCEA)
 Washington Association of Code Enforcement (WACE)

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Code Enforcement Services 5
Partnering with Willdan means gaining access to a highly experienced team of code enforcement professionals dedicated to neighborhood preservation and revitalization. With decades of combined expertise, our executive team led the rehabilitation of more than 35 neighborhood areas, positively impacting municipalities in both the public and private sectors. These efforts have earned Willdan numerous prestigious recognitions, including:
 Merit Award – United States Congress
 Excellence Award – United States Senate
 Employee of the Year – American Association of Code Enforcement  Helen Putnam Award – California League of Cities
 Program Implementation Excellence – Orange County, California, and National Chapters of the American Planning Association
 Excellence in Code Enforcement – California State Assembly  Neighborhood Revitalization Award – California State Senate  Lifetime Achievement Award – California Association of Code Enforcement Officers  Most Innovative Program Award (twice) - California Association of Code Enforcement Officers  Robert Klein Award of Excellence - American Association of Code Enforcement With an unwavering commitment to professionalism, innovation, and public service, Willdan is a trusted partner for municipalities striving to create safer, more resilient neighborhoods. Through our extensive experience, industry leadership, and passion for code enforcement, we continue to raise the standard for what is possible in community revitalization.

Project Approach
Willdan has direct experience working with various Cities and Counties in California. Our staff are familiar with the code concepts outlined in the RFP and adapt to assignments quickly. The staff identified in this proposal are able to conduct inspections, collect supporting evidence, and maintain case files while investigating and remediating violations related to dangerous buildings, nuisances, and substandard housing. Our staff will work collaboratively with City staff to provide property owners and tenants with clear and objective guidance to enhance and maintain property standards within the City. Staff will work diligently to preserve the safety and welfare of the community, and to promote property owner and tenant accountability through education and enforcement.

Scope of Work Methods and Strategic Plan
Location + Office
Hours
 Willdan has 50+ offices nationwide
 As we regularly do with our Staff Augmentation services, our proposed personnel are prepared to work out of the City’s office and will adhere to a regular schedule to be determined by the City
Program
Administration
and Staffing
 Full-time/part-time staffing
 Communication
 Flexibility
 Management oversight
 Coordination with City staff
Complaint
Response and
Case
Investigations
 Complaint intake
 Prioritization
 Investigations
 Contact with property owners/tenants
 Voluntary compliance philosophy

Proposal for As Needed
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Scope of Work Methods and Strategic Plan
Field Operations
and Enforcement
 Inspections
 Proactive patrols
 Unpermitted construction
 Dangerous buildings
 Substandard housing
 Property maintenance violations
 Nuisance violations
 Blight conditions
 Zoning violations
 Land use violations
 Vendor enforcement
 Illegal street vending
 Noise complaints
 Construction outside permitted hours
 After-hours enforcement
 Protected tree violations
 Unpermitted tree trimming
 Unpermitted tree removal
 Inoperable vehicles
 Unpermitted signage
 Right-of-way encroachments
 Construction materials within the public right-of-way  Waste containers within the public right-of-way
 Drainage violations
 Water quality concerns
 NPDES compliance issues
 Unpermitted athletic field use
 Illegal dumping
 Encampments
 Unlawful storage of personal property
Evidence
Collection and
Documentation

 Photos
 Witness statements
 Inspection notes
 Permit/zoning research
 Tyler EPL
 IG Inspect
 GIS
 Case file maintenance
 Record retention
Compliance and
Enforcement
Actions
 Notices of violation
 Compliance schedules
 Administrative citations
 Data Ticket coordination
 Stop work notices
 Civil/criminal enforcement
 Abatement actions

Proposal for As Needed
Code Enforcement Services 7
Scope of Work Methods and Strategic Plan
Legal
Coordination and
Case Management
 Coordination with City Attorney/ Prosecutor
 Hearings/court testimony
 Public Records Act requests
 Case summaries
 Evidence packages
 Interdepartmental coordination
Encampment and
Personal Property
Enforcement
 Notices to Vacate
 LCFMC 4.80.060
 LCFMC 4.80.070
 Personal property enforcement
 Documentation and coordination
Customer Service
and
Professionalism
 Ongoing staff training and professional development
 Clear communication and stakeholder coordination
 Professionalism and respectful public interaction
 Voluntary compliance and educational outreach
 Community engagement and public awareness
Management and Organization Ability
With over 62 years of experience, Willdan has consistently demonstrated its proficiency in delivering building and safety services, including code enforcement and fire, to Municipalities. Our unwavering success stems from our commitment to hiring skilled professionals, providing comprehensive training, equipping our employees with the necessary tools, and maintaining diligent oversight by our program managers. Adhering to contract guidelines, we outline our approach and methodology for this specific contract as follows:

Time Management
The staffing included in this proposal will be made available to the City for the duration of the contract. Principalin-Charge Albert Brady and Project Manager Kerry Simpson will work closely with the City to ensure field staff remain responsive, available, and committed to supporting the City’s operational needs throughout the contract term. With decades of combined municipal code enforcement experience, the project management team provides extensive operational and technical expertise and is well-equipped to provide guidance and support on a wide range of code enforcement issues that may arise.

Scheduling
Regardless of workload demands or scheduling needs, Willdan understands that clear communication and coordination are essential to delivering responsive, efficient, and high-quality services to the City. Our team is committed to maintaining open communication regarding operational priorities, project goals, and emerging challenges to ensure effective service delivery and timely response. Willdan is confident that the proposed team members will remain available, responsive, and committed to supporting the City throughout the duration of the contract.

Staff/Client Relationships & Ability to Meet Deadlines
Willdan currently provides Code Enforcement and Building & Safety services to approximately 135 public agency clients throughout California. Supported by a team of more than 100 experienced code enforcement professionals, Willdan has the staffing depth and operational capacity necessary to provide responsive, high-quality service while meeting the timelines and service expectations outlined in this proposal. Our department continues to grow, allowing us to remain flexible and responsive to client needs without compromising customer service or

Proposal for As Needed
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operational support. Based on our available resources and experience, Willdan does not anticipate any constraints in providing services to the City throughout the duration of the contract.

C. Scope of Work
Willdan Engineering possesses comprehensive understanding of the City of La Cañada Flintridge's code enforcement service requirements and brings extensive relevant experience delivering similar services throughout California. The proposed team combines strategic oversight from seasoned professionals with hands-on field expertise from certified code enforcement officers who understand the complexities of both full-time comprehensive enforcement and part-time targeted operations.

Understanding of Full-Time Code Enforcement Officer Role Complaint Investigation and Intake
Willdan's full-time code enforcement officers will receive and investigate all code violation complaints submitted through multiple channels, maintaining detailed documentation from initial intake through case resolution. The assigned officer will conduct comprehensive research to support case development, including property ownership records, prior compliance history, zoning designations, and any approved permits or entitlements. This foundational work ensures that enforcement actions are properly grounded in factual evidence and legal authority.

Field Inspections and Case Documentation
Assigned officers will conduct thorough field inspections to determine the nature and extent of violations, photograph site conditions, and maintain detailed documentation to support case tracking, compliance efforts, and potential legal proceedings. Case files will include inspection notes, photographs, correspondence, notices, ownership information, permit history, conversations with stakeholders and witnesses, and supporting evidence necessary to maintain accurate, organized, and legally defensible records throughout the enforcement process.

Tyler Technologies EPL and IG Inspect Proficiency
Willdan's code enforcement officers are experienced in utilizing case management systems including Tyler Technologies EPL (formerly Energov) and mobile inspection platforms such as IG Inspect. The full-time officer will document all complaint investigations, field observations, and compliance actions within the City's Tyler EPL system, ensuring accurate case tracking and maintaining comprehensive digital records including photographs and relevant documentation. Mobile inspection capabilities through IG Inspect will enable real-time field data entry, improving response efficiency and data accuracy.

Notice Preparation and Legal Coordination
The full-time officer will prepare and issue notices of violation, providing property owners with clear instructions for corrective action, establishing compliance timelines, and identifying local resources or assistance programs that may help facilitate compliance. When voluntary compliance cannot be achieved, the officer will coordinate with the City Prosecutor and Data Ticket system to prepare cases for legal action, compile supporting evidence, prepare detailed reports, and provide testimony support for criminal and civil proceedings. Staff are experienced in testifying at administrative hearings and coordinating with legal counsel and law enforcement agencies on unresolved enforcement matters.

Data Ticket Coordination and Public Records Compliance
The full-time officer will work seamlessly with the City's Data Ticket system for coordinating enforcement actions and responding to public records requests. All case files will be maintained in accordance with California Public Records Act requirements, ensuring that documentation is complete, accurate, and readily accessible for public disclosure or legal proceedings. The officer will maintain daily inspection logs, case statistics, and comprehensive files pertaining to all code enforcement activity.

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Understanding of Part-Time Code Enforcement Officer Role After-Hours, Weekend, and Holiday Enforcement Focus
Willdan understands the part-time officer position (16–20 hours per week) is specifically intended to address violations and quality-of-life concerns that commonly occur outside normal business hours. The part-time officer will focus enforcement efforts during evenings, weekends, and holidays when complaints related to unpermitted construction activity, construction occurring outside permitted hours, noise disturbances associated with construction activity, landscaping equipment, and gas-powered leaf blowers, protected tree violations, unlicensed tree trimming or removal, unpermitted athletic field use, and public right-of-way violations are most prevalent.

Staff will also address complaints involving construction materials, waste containers, illegal dumping, and other encroachments within the public right-of-way.

The part-time officer will maintain the same documentation standards and case management procedures utilized by the full-time officer, including detailed inspection notes, photographs, witness and stakeholder statements, notices, correspondence, and supporting evidence necessary to maintain accurate and legally defensible case files.

All enforcement activities, field observations, and compliance actions will be documented within the City’s Tyler Technologies EPL (Energov), IG Inspect, and related case management systems in accordance with City policies and procedures. This scheduling approach helps maintain an active enforcement presence during periods when residents are most impacted by disruptive activities and neighborhood quality-of-life concerns.

Willdan understands the part-time officer position (16-20 hours per week) is specifically designed to address violations that typically occur outside standard business hours. The part-time officer will focus enforcement efforts on Friday evenings, Saturdays, and Sundays when construction noise complaints, unpermitted weekend work, and public right-of-way violations are most prevalent. This scheduling ensures the City maintains enforcement presence during periods when residents are most impacted by disruptive activities.

Right-of-Way Violations and Construction Materials
Weekend enforcement will address construction materials improperly stored within public rights-of-way, unauthorized encroachments, and illegal dumping. The part-time officer will conduct inspections, document violations, issue notices requiring removal, and coordinate with Public Works regarding persistent violations requiring abatement. Response times will be prioritized based on urgency, with health and safety concerns addressed within one to two hours of complaint receipt.

Coordination with City Departments and Reporting Structure Cross-Departmental Collaboration
Willdan's code enforcement officers will work closely with the Building and Safety Division, Public Works Department, and City Prosecutor's Office to ensure coordinated enforcement efforts and seamless case processing. The officers will participate in joint investigations when code violations intersect with multiple departmental jurisdictions, sharing information and coordinating enforcement strategies. Kerry Simpson has extensive experience coordinating with city departments and law enforcement on complex enforcement cases, having managed collaborative programs including homeless response initiatives that required coordination across multiple agencies.

Reporting and Communication
Both the full-time and part-time code enforcement officers will work under the direction of the City’s Assistant Director of Community Development and maintain regular communication regarding case status, enforcement activities, emerging trends, and operational priorities. Willdan will provide ongoing activity reporting and operational support to ensure responsive, efficient, and coordinated service delivery. Project Manager Kerry Simpson will serve as the primary liaison between Willdan and City staff, ensuring clear communication, timely

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responsiveness, and effective coordination regarding operational needs, enforcement matters, and program support.

Reporting, Statistics, and Operational Improvement
Willdan will provide regular activity reporting and statistical analysis to support effective communication, operational transparency, and program oversight. The officers will submit daily activity reports detailing enforcement activities, inspections conducted, citations issued, and follow-up actions required. Weekly and monthly reporting may include analysis of enforcement trends, recurring issues, complaint response times, case closure rates, voluntary compliance percentages, and other performance metrics intended to evaluate program effectiveness and support informed decision-making. Willdan’s management team will regularly evaluate field operations, case resolution data, and enforcement activity to identify opportunities for improved efficiency, responsiveness, and overall program effectiveness. Recommendations regarding operational improvements, enforcement strategies, and potential ordinance modifications may also be provided based on field observations, statistical analysis, and best practices from similar jurisdictions. Kerry Simpson’s experience developing innovative code compliance solutions, including programs recognized by the California Association of Code Enforcement for “Most Innovative Program,” helps ensure the City benefits from proven and effective enforcement strategies for addressing complex code compliance challenges.

Additional Staffing Support
On-Demand Staffing Flexibility
Willdan maintains a team of more than 100 experienced code enforcement professionals and can readily provide additional staffing support on an as-needed basis for enforcement activities requiring multiple officers or specialized operational support. Supplemental personnel are experienced in municipal code enforcement operations and can be deployed to assist with complex investigations, large-scale abatements, coordinated enforcement actions, or other situations requiring additional field support. Willdan’s staffing flexibility allows the City to quickly access qualified personnel while maintaining continuity, responsiveness, and effective coordination with City staff.

Rapid Response Deployment
When multi-officer enforcement actions are required, Willdan's management team will coordinate deployment of additional certified code enforcement officers with appropriate certifications including PC 832 and California Association of Code Enforcement Officers (CACEO) credentials. Officers available for supplemental deployment include personnel with extensive experience in Southern California code enforcement operations, ensuring familiarity with regional enforcement practices and legal requirements. Additional officers will be equipped with necessary technology including mobile devices for accessing Tyler EPL, cameras for evidence documentation, and communication equipment for coordinating with City staff and law enforcement.

Specialized Enforcement Support
Willdan's supplemental officer capacity includes personnel with specialized expertise in areas such as dangerous building abatement, illegal cannabis operations, substandard housing enforcement, and complex zoning violations.

This specialized capacity enables the City to address particularly challenging enforcement scenarios with officers who possess relevant experience and technical knowledge. Willdan's approach to providing services is highly flexible, with experienced staff familiar with all facets of code enforcement disciplines who can adapt quickly to assignment requirements and work collaboratively with City personnel to deliver services on schedule.

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D. Personnel
Proposed Management Team
Kerry Simpson, MPA is a seasoned Code Enforcement Manager at Willdan with over 30 years of experience who we’ve selected to lead this effort and serve as the Project Manager and Point of Contact. A passionate and accomplished leader, she has extensive expertise in Code Compliance, Animal Services, Consumer Health, and Homeless Services.

She has a proven track record in strategic planning, budgeting, and project management, consistently delivering innovative solutions to complex challenges.

With experience managing programs in both Texas and California, Kerry has successfully led initiatives that improve community safety and quality of life. She has developed and managed rental housing inspection programs in two jurisdictions, ensuring compliance and enhancing housing conditions, and served as the Fair Housing Officer in one city. Recognized for her ability to cultivate strong stakeholder relationships, she has spearheaded impactful community engagement efforts. She teaches leadership and technical skills to code enforcement associations across the country and is a professional skip tracer. Kerry is the former President of the California Association of Code Enforcement Officers (CACEO) and former 3rd Vice President of the American Association of Code Enforcement (AACE). She is currently a member of the International Code Council (ICC) Committee developing a national Code Enforcement Certification. Additionally, she is a Certified Mediator in the State of Texas and a recipient of the prestigious John Lowe Award of Excellence from CACEO.

Mr. Albert Brady, CBO, will serve as the Principal-in-Charge. Mr. Brady’s approach to client satisfaction includes hiring quality staff, providing continuous training and educational opportunities, clearly defining job-specific procedures, and providing project oversight and management. Willdan operates under a company-wide Quality Assurance/Control Program, which includes several components that serve as a basis for our services – ensuring completion of quality projects within agreed-upon established schedules and budgets.

Project Team
Kerry will be leading a diverse and highly experienced team, as evidenced by their qualifications and training presented below. While Kerry shall serve as primary representative responsible for providing services to the City, our proposed Principal-in-Charge, Al Brady, will serve as alternate available to back up Kerry as needed. Willdan is completely committed to providing the staffing and resources required to complete projects under this contract on schedule and with high quality.

Staff Member Education Professional Certification/License/Registrations Al Brady, CBO
Principal-in-Charge
33 years of experience
 BA, Business Administration,
University of Southern California
 AA, Liberal Arts, California State
University, Fullerton
 ICC Building Code Official
 PC 832 Certificate
 Basic Certification, SCACEO
 Intermediate Certification, CACEO
 Advanced Certification, CACEO
 Supervisory Certification, CACEO
Kerry Simpson, MPA
Project Manager
38 years of experience
 MS, Public Administration,
National University, San Diego
 BS, Business Management,
University of Phoenix
 Leading Edge in High Performance
Organization, College of Charleston
 Trained in Community Engagement
by Pepperdine University
 Certified Mediator - State of Texas
 Certified Negotiator, City of McKinney
University
 Certified Facilitator, City of McKinney
University
 Certified Train the Trainer - Continuing
Education for Public Officials (CEPO)
 PC 832 Arrest Course
 Certified Code Enforcement Officer, CACEO

Proposal for As Needed
Code Enforcement Services 12
Staff Member Education Professional Certification/License/Registrations Scott Barber
Code Enforcement
Consultant
39 years of experience
 MBA, Business, California Baptist
University, Riverside
 BA, Theater Arts, University of
California, Riverside
 8-Hour Training through National Association
of Hearing Officers – 2016
 PC 832 Certificate
 Basic Code Enforcement Officer CertificationSCACEO
 Certified Interpreter for Lominger 360
Degree Assessments
Terry Cox
Code Enforcement
Manager
25 years of experience
 BS, Business Management,
California Coast University, Santa
Ana, CA
 Business Management, California
State University, Long Beach
 Psychology, Cerritos Community
College
 PC 832 Certificate - Rio Hondo Community
College
 Certified Code Enforcement Officer, CACEO -
California Association of Code Enforcement
Officials
 Basic Certification, SCACEO - Southern
California Association of Code Enforcement
Officials
 Intermediate Certification, CACEO - California
Association of Code Enforcement Officials
 Advanced Certification, CACEO - California
Association of Code Enforcement Officials
 Supervisory Certification, CACEO - California
Association of Code Enforcement Officials
 Watershed Management Certificate, EPA -
Environmental Protection Agency,
Sacramento, CA
Greg Smith
Code Enforcement
Manager
27 years of experience
 BS, Administration of Criminal
Justice, University of Phoenix
 Property Maintenance and Housing
Inspector-International Code Council
 Fire Inspector I-State of Minnesota and
International Code Council
 Code Official Safety Specialist-Code
Enforcement Officer Safety Foundation
 Situation Awareness Specialist-ARCURI
Group LLC
 ICC Preferred Provider-International Code
Council
 FEMA Certificates-IS-700a, IS-200bm IS-100b
Anthony Estrada
Code Enforcement
Officer
28 years of experience
 BA, Business Administration,
University of Phoenix
 Basic Certification, SCACEO - Southern
California Association of Code Officials
 Intermediate Certification, SCACEO -
Southern California Association of Code
Officials
 Advanced Certification, SCACEO - Southern
California Association of Code Officials
 Supervisory Certification, SCACEO - Southern
California Association of Code Officials
 PC 832

Proposal for As Needed
Code Enforcement Services 13
Staff Member Education Professional Certification/License/Registrations Anthony Torres
Code Enforcement
Officer
24 years of experience
 Relevant experience and
credentials
 Recognizing and Responding to Financially
Distressed Properties (Module A & B)
 Uniform Building Codes
 Code Enforcement Basic, Intermediate &
Advance
 Community Prosecution Program
 Noise Measurement for Code Enforcement
 Firearms Training Module I & II)
 Team Safety Training
Chris Alvarez
Code Enforcement
Officer
26 years of experience
 Code Enforcement and
Administration Educational
Program, Whittier, CA
 POST Certification – Public Service
 First Aid – CPR Certification
 Certificate of Completion for Advance Code
Enforcement Officer Academy
 Certificate of Completion for Emergency
Management Training of the Governor’s
Office of Emergency Services Department
Organizational Chart

Proposal for As Needed
Code Enforcement Services 14
E. Cost Proposal
Willdan's comprehensive hourly rates cover project management oversight, staff uniforms, necessary equipment (such as phones), materials, supplies, and all required insurance, including professional liability. The rates provided herein shall remain firm through the initial two-year term of the agreement. Should the agreement extend beyond the initial term, the parties may mutually review the fee schedule and consider reasonable adjustments based upon changes in labor costs, cost-of-living indices, or other market conditions. Hours by task for each team member will vary by task, and our hourly billing rates have been included instead of a not-to-exceed amount. Costs will vary depending on the actual hours of full-time and/or part-time work completed.

SERVICE PROVIDED BILLING RATE
Code Enforcement Manager/Consultant $135.00/hour
Code Enforcement Officer $85.00/hour
Vehicle (Personal/Willdan Provided) $10.00/hour
NOTE: Overtime rates of 1.5 times the regular hourly rate will be charged for all overtime hours worked.

F. References
Below, we have listed references so you can verify our ability to serve the City in the code enforcement field. We encourage the City to reach out to the contacts listed below for more information on our previous work.

Code Enforcement Services
City of Ojai
401 South Ventura Street
Ojai, CA 93023
Lucas Seibert
Director of Community
Development
Phone: 805.646.5581Email:

[email protected]
Key Staff:
 Kerry Simpson
 Max Galindo
Code Enforcement Officers in Ojai, CA investigate, prevent, and resolve violations of the City of Ojai Municipal Code, primarily aiming to gain voluntary compliance to preserve neighborhood aesthetics, property values, and public safety.

Year Completed: Ongoing
Code Enforcement Services
City of West Hollywood
8300 Santa Monica Boulevard
West Hollywood, CA 90069
Abraham Duran
Neighborhood and Business
Safety Manager
Phone: 323.848.3152
Email: [email protected]
Key Staff:
 Terry Cox
 Chris Alvarez
Willdan staffs the Rent Stabilization Program and conduct inspections to confirm compliance with program requirements. Enforcement action, customer service, same responsibilities as normal code.

Year Completed: Ongoing

Proposal for As Needed
Code Enforcement Services 15
Code Enforcement Services
City of Torrance
3031 Torrance Blvd
Torrance, CA 90503
Michelle Ramirez
Director of Community
Development
(310) 618-2550
[email protected]
Key Staff:
 Al Brady
 Terry Cox
Willdan provides staff augmentation consisting of code enforcement staff to provide enforcement of building, zoning, vendor, and nuisance related issues.

Year Completed: Ongoing
G. Consultant and Professional Services Agreement/Insurance Willdan acknowledges and accepts the City of La Cañada Flintridge's standard Consultant and Professional Services Agreement as presented, without modifications. Willdan has extensive experience working under similar professional services agreements with California municipalities and understands the terms, conditions, and obligations set forth in the City's agreement. The firm is prepared to execute the agreement upon selection and commence services in accordance with the City's requirements.

H. Conflicts of Interest
Willdan does not have any existing or potential conflicts of interest that would interfere with the firm's ability to provide independent and unbiased code enforcement services to the City of La Cañada Flintridge. Willdan has served public agencies since its inception in 1964, and more than 98% of Willdan's revenue is generated from working for public agencies, cities, and counties. Due to the nature of this client base, Willdan selects employees who recognize the regulatory nature of its services, which prevents potential conflicts of interest with private enterprises conducting business with public agency clients or within their jurisdictions.

Proposal for As Needed
Code Enforcement Services 16
I. Non-Collusion Affidavit

Proposal for As Needed
Code Enforcement Services 17

Proposal for As Needed
Code Enforcement Services 18
Key Staff Resumes
Willdan has provided condensed resumes for our proposed key staff on the following pages. Willdan is pleased to provide additional qualifications at the request of the City.

19 Kerry Simpson, MPA
Project Manager
Kerry Simpson, MPA is a Willdan Code Enforcement Manager. She is a passionate and accomplished leader with extensive experience overseeing Code Compliance, Animal Services, Health Compliance, and Homeless Services. She has a proven track record in strategic planning, budgeting, and project management. Kerry has been recognized for developing innovative solutions to complex problems, cultivating strong relationships with stakeholders, and initiating impactful community engagement programs.

Previous Work Experience
City of McKinney, TX, Director of Compliance Services Oversaw all aspects of Code Compliance, Animal Services, and Health Compliance. Testified at the Building & Standards Commission and initiated demolition of substandard structures. Directed all aspects of project management including planning, budgeting, staffing, scheduling, monitoring, and reporting. Developed and implemented strategic plans to ensure organizational goals were met. Participated on Mayor's Homeless Taskforce. Mentored and coached staff members, enabling them to reach their highest potentials. Managed a COVID- 19 hotline during a time of crisis. Led cross-functional teams in the development of innovative solutions to complex problems such as homelessness. Established a proactive zoning enforcement program. Participated in writing and enforcing a new Unified Development Code in 2022, which won an award from the APA Texas Chapter. Issued criminal citations and warrants. Member of the City's Executive Leadership Team.

American Association of Code Enforcement (AACE) Third Vice President Facilitated leadership courses for managers. Conducted a nationwide skip tracing course to help officers locate absentee property owners. Established a collaborative legislative affairs program with ICC, the Responsible Hospitality Institute, and other stakeholders.

City of Rancho Cordova, CA, Neighborhood Services Manager Spear-headed a new comprehensive code compliance program in newly incorporated city to address blight, zoning violations, illegal cannabis grows. Managed Animal services program, including investigation and conviction of animal abuse cases. Initiated comprehensive rental housing inspection program. Functioned as the City's Fair Housing Officer. Managed and reported on Community Development Block Grants (CDBG). Implemented administrative citations program. Oversaw homeless response program which including code compliance officers, police officers, a homeless navigator, and cleanup crews. Assisted in City's Legislative Affairs program including monitoring bills and collaborating with the League of California Cities and other organizations. Won California Association of Code Enforcement award for the "Most Innovative Program" for Blight Busters and the Probation Partnership. Wrote and presented new ordinances to City Council including vacant building monitoring program, rental housing inspection program, property standards code. Presented Blight Busters as a case study to the Alliance for Innovation. Participated on the City's Leadership Team.

California Association of Code Enforcement Officers (CACEO) President and Board Member Taught code enforcement and advanced code enforcement academies throughout California, including zoning. Regularly testified at the State Capitol on changes to the Health and Safety code and Code Enforcement standards. Testified at the State Senate hearings on the Ghost Ship Fire.

EDUCATION
MS, Public
Administration,
National University, San
Diego
BS, Business
Management,
University of Phoenix
Leading Edge in High
Performance
Organization, College of
Charleston
Trained in Community
Engagement by
Pepperdine University

PROFESSIONAL

CERTIFICATIONS
Certified Mediator -
State of Texas
Certified Train the
Trainer - continuing
Education for Public
Officials (CEPO)
PC 832
AWARDS
City Employee of the
Year, San Jose
John Lowe Award of
Excellence (CACEO):

California Association of
Code Enforcement -
Most Innovative
Program Award -
Blight Buster
California Association of
Code Enforcement -
Most Innovative
Program Award -
Probation Partnership
33 YEARS OF EXPERIENCE

20 Al Brady
Principal-in-Charge
Al Brady is the Director of Building and Safety and the proposed Project Manager for this contract. He has over 33 years of experience in the code profession working directly for municipalities and in the private sector. Mr. Brady leads a team of code enforcement professionals who can provide both short and long-term services including management of code enforcement departments. During his career, he developed and managed numerous code programs in both California and Arizona. He specializes in performing program analysis, establishing policies and procedures, developing and implementing cost recovery programs, civil/administrative citation programs and implementing neighborhood revitalization strategies. Mr. Brady has been recognized by the League of California Cities, the California Chapter of the American Planning Association, California State Assembly, California Senate, US Senate and US Congress for excellence in the field of Code Enforcement. Mr. Brady is available as a contact person to the City at any time.

Relevant Project Experience
Building and Safety Services, Various Agencies, CA. Project Manager/Code Enforcement.

Official/Building Official.
 City of Big Bear Lake
 City of Cudahy
 City of Del Mar
 City of Goleta
 City of Hawaiian Gardens
 City of Highland
 City of La Canada Flintridge
 City of La Puente
 City of Laguna Beach
 City of Laguna Hills
 City of Laguna Woods
 City of La Puente
 City of Manhattan Beach
 City of Orange
 City of Rancho Cordova
 City of Rolling Hills Estates
 City of Solvang
 City of Tustin
 City of Westlake Village
 County of Orange
 County of San Diego
UC Santa Barbara
UC Irvine
 Chumash Casino Resort
Building and Safety Services, Cities of Cudahy, La Puente, and Rolling Hills Estates, CA.

Project Manager. Organize, direct, and administer the activities and operation of the Building and Safety Department, including building inspections, inspection of construction, and the general rehabilitation or repair of commercial, residential and industrial properties.

Oversee the review of building plans, calculations and specifications for proposed structures. As the administrator of Building and Safety, approve all construction plans to ensure they meet building codes and zoning regulations. Inspect and monitor construction sites to determine if structures and systems are installed to meet all construction requirements. Supervise, train, and evaluate employees; monitor and coordinate work.

Oversee staff engaged in the preparation and maintenance of records of plans, inspection processes, letters and reports prepared or used in connection with building inspections; respond to questions from property and building owners; and interpret codes.

EDUCATION
AA, Liberal Arts,
California State
University, Fullerton
BA, Business
Administration,
University of Southern
California, Los Angeles

PROFESSIONAL

CERTIFICATIONS
PC 832 Certificate,
Orange County Sheriff's
Academy, Orange, CA
Basic Certification,
SCACEO; Intermediate
Certification, SCACEO;
and Advanced
Certification, SCACEO -
Southern California
Association of Code
Officials
Supervisory Certification,
SCACEO - Southern
California Association of
Code Officials
Watershed Management
Certificate, EPA -
Environmental
Protection Agency,
Sacramento, CA

AFFILIATIONS
Education Chair,
Southern California
Association of Code
Officials, Santa Ana, CA
Board Member,
California Association of
Code Enforcement
Officials, Sacramento, CA
Member, American
Association of Code
Enforcement
33 YEARS OF EXPERIENCE

21 Scott Barber
Code Enforcement Consultant
Mr. Scott Barber brings 30 years of local government experience, creating success through innovation and strategic partnerships, coupled with a fundamental and deeply ingrained understanding that public trust is earned. Mr. Barber has extensive experience in development processes and economic development activities related to business attraction through entitlement and permitting incentives. He has excellent communication skills and presentation skills, combined with solid budgeting and finance experience. As a former City Manager (City of Riverside), Scott understands the inner workings of local government and our shared responsibility to provide the very best service to constituents.

Relevant Project Experience
City of South Gate, CA. Code Enforcement Program Evaluator. Mr. Barber conducted a thorough review of the City’s Code Enforcement Program, including needed revisions to the Division’s “Use of Force” policy, which resulted in a significant reduction in the City’s potential liability for third-party injury claims, as well as the creation of an Operations Manual, creating uniform enforcement policies and modernization of the Division’s enforcement processes.

City of Huntington Beach, CA. Code Enforcement Program Evaluator. Mr. Barber performed a third-party evaluation of the City’s Code Enforcement Program, including a review and suggested updates to the City’s Policy and Procedures Manual, analysis of case processing with both office and field staff, a statistical and trend review of caseloads and case processing techniques, an analysis with recommendations for “right sizing” code enforcement investigative responses based upon staffing and budget resources, as well as an overall program review seeking efficiencies to be added to the Code Enforcement Program. A “Findings Memorandum” with specific program recommendations was the final deliverable.

City of Burbank, CA. Code Enforcement Program Reviewer. Mr. Barber conducted an indepth review of the City of Burbank's Code Enforcement Program, including onsite evaluation of office and field activities, systems analysis, program alternatives and modernization, resulting in a comprehensive management report and "road map" for bringing about long-term and sustainable change to the program.

City of Ventura, CA. Code Enforcement Program Reviewer. Mr. Barber created a "Findings Memorandum" after conducting an onsite review of office and field functions, all code enforcement documentation and policies, validating information presented by Ventura's staff for City Management and Council approval of program enhancements.

City of Merced, CA. Code Enforcement Program Reviewer. Mr. Barber created a comprehensive Policies and Procedures Manual, along with findings and recommendations for program enhancements, based upon interviews with office, management and field staff, for use by the City's Code Enforcement Task Force. San Mateo Sober Living Civil Case, County of San Mateo, CA. Served as expert witness for the County of San Mateo in defense of a federal civil rights complaint regarding housing discrimination.

EDUCATION
M.B.A., Business,
California Baptist
University, Riverside
B.A., Theater Arts,
University of California,
Riverside CA
8-Hour Training through
National Association of
Hearing Officers – 2016
Certified Code
Enforcement Officer
(SCACEO)
39 YEARS OF EXPERIENCE

22 John (Terry) Cox
Code Enforcement Manager
Terry Cox is a Code Official with over 25 years’ experience in addressing community blight through developing effective neighborhood strategies. He has demonstrated the ability to train, motivate and manage cohesive teams focused on preserving communities. He is experienced in neighborhood improvement projects, operational management, community relations, consulting and project management.

Relevant Project Experience
Code Enforcement Manager, County of Orange, Santa Ana, CA. Oversaw daily operations of the County of Orange Neighborhood Preservation Section, including staff supervision, training, budgeting, contract oversight, quality assurance, and policy development.

Coordinated with County leadership, departments, outside agencies, and District Offices on investigations, enforcement activities, public communications, and service delivery.

Prepared reports, work plans, presentations, and educational materials, implemented program improvements, led community outreach projects, managed staff meetings and performance reviews, and supported implementation of the Land Management System and Customer Resource Management online portal.

Senior Code Enforcement Officer, Anderson Penna, Newport Beach, California. Managed contract code staff and daily operations for the County of Orange, including service requests, code violation investigations, evidence documentation, notices, citations, inspection warrants, and abatement actions. Prepared reports for management and the Board of Supervisors, coordinated community meetings and cleanup events, and worked with County Counsel and the District Attorney on civil and criminal enforcement cases.

Senior Code Enforcement Officer, Willdan, Anaheim, California. Managed contract code staff and daily code enforcement operations for the County of Orange, including service requests, investigations, evidence documentation, notices, citations, warrants, and abatement actions. Prepared reports for management and the Board of Supervisors, coordinated with County Counsel and the District Attorney on civil and criminal cases, supported community meetings and cleanup events, and provided code enforcement services and educational materials for local cities.

Code Enforcement Officer II, City of Anaheim, California. Conducted field investigations and site surveillance of residential, commercial, and industrial properties to enforce applicable codes, ordinances, and statutes. Issued citations and correction notices, documented evidence, interviewed witnesses, prepared reports, responded to complaints, performed abatements, and enforced parking and illegal street vendor regulations.

Code Enforcement Officer I, City of Paramount, California. Conducted field investigations and site surveillance of residential, commercial, and industrial properties to enforce applicable codes, ordinances, and statutes. Issued citations and correction notices, documented evidence, interviewed witnesses, prepared reports, responded to complaints, performed abatements, enforced parking and illegal street vendor regulations, managed Public Safety fleet maintenance, and supervised inmate trustees assigned to maintenance services.

EDUCATION
BS, Business Management,
California Coast University,
Santa Ana, CA
Business Management,
California State University,
Long Beach
Psychology, Cerritos
Community College

PROFESSIONAL

CERTIFICATIONS
PC 832 Certificate - Rio
Hondo Community College
Certified Code Enforcement
Officer, CACEO - California
Association of Code
Enforcement Officials
Basic Certification, SCACEO -
Southern California
Association of Code
Enforcement Officials
Intermediate Certification,
CACEO - California Association
of Code Enforcement Officials
Advanced Certification,
CACEO - California Association
of Code Enforcement Officials
Supervisory Certification,
CACEO - California Association
of Code Enforcement Officials
Watershed Management
Certificate, EPA -
Environmental Protection
Agency, Sacramento, CA

AFFILIATIONS
Member, California
Association of Code
Enforcement Officials
28 YEARS OF EXPERIENCE

23 Greg Smith
Code Enforcement Manager
Mr. Gregory Smith is a Code Enforcement professional with over 20 years of experience in housing inspections, code enforcement, and public safety. He is highly motivated and a self-starter with a proven ability to manage conflict, conduct thorough investigations, and resolve complex compliance issues. Gregory possesses strong written and verbal communication skills, well-developed interpersonal abilities gained through extensive public interaction, court testimony, and community engagement, and the ability to serve effectively as both a team leader and an independent professional in high-responsibility roles. Mr. Smith is also a highly regarded ICC Preferred Provider instructor with extensive experience delivering technical and leadership training to code professionals across the United States, including through organizations such as the International Code Council (ICC), the American Association of Code Enforcement (AACE), and the California Association of Code Enforcement Officers (CACEO). He is committed to advancing education within the code enforcement field and regularly conducts seminars and professional training programs. His extensive experience in residential and commercial code enforcement, inspections, investigations, and emergency response makes him wellqualified to provide professional code enforcement services.

Relevant Project Experience
City of Duluth Fire Department, Duluth, Minnesota. Division Supervisor. Led and supervised Housing Inspectors and Compliance Officers in the enforcement of local, state, and national housing and safety codes. Conducted inspections of residential and commercial properties, including single-family homes and high-density housing, to ensure compliance. Issued correction orders and citations, testified in court proceedings, and responded to community concerns. Coordinated disaster response efforts as a Disaster Assessment Team Member utilizing the National Incident Management System.

Conducted public education seminars on fire safety, licensing, and code requirements.

City of Carlsbad, California. Code Enforcement Officer II. Performed field and office investigations related to municipal code enforcement and abatement regulations.

Responded to citizen complaints, prepared notices of violation, and coordinated compliance efforts with other departments. Maintained records, conducted inspections, and provided testimony in hearings and court proceedings to ensure resolution of violations.

City of Escondido, California. Code Enforcement Officer II. Investigated violations related to zoning, housing, and property maintenance codes. Issued administrative and criminal citations, prepared case reports, and conducted re-inspections to ensure compliance.

Played a key role in developing field technology programs and enhancing public communication, including serving as a media liaison and conducting community presentations. Participated in disaster response efforts and coordinated with multiple agencies.

County of San Diego, California. Code Enforcement Officer II. Conducted field investigations of state and local code violations, gathered evidence, and worked directly with property owners to achieve compliance. Prepared detailed case documentation and coordinated with County Counsel on legal proceedings. Issued citations, interpreted regulations for the public, and trained new employees on enforcement procedures and standards.

Education
BS, Administration of
Criminal Justice,
University of Phoenix
Registration
Property Maintenance
and Housing InspectorInternational Code
Council
Fire Inspector I-State of
Minnesota and
International Code
Council
Code Official Safety
Specialist-Code
Enforcement Officer
Safety Foundation
Situation Awareness
Specialist-ARCURI Group
LLC
ICC Preferred ProviderInternational Code
Council
FEMA Certificates-IS700a, IS-200bm IS-100b
27 YEARS OF EXPERIENCE

24 Anthony Estrada
Code Enforcement Officer
Mr. Anthony Estrada is a Willdan Code Enforcement Manager with 28 years of experience.

He is highly motivated, a self-starter with ability to manage conflict and solve problems.

Anthony has excellent written, verbal communication and interpersonal relation skills. He is an excellent team-player and demonstrates the ability to work independently. Mr.

Estrada enjoys opportunities to challenge and improve his customer service/relation skills, is proficient in MS Word, Excel, and Outlook. Anthony has extensive experience in all facets of code including commercial enforcement and is available to provide code enforcement services to our Southern California clients.

Relevant Project Experience
City of West Hollywood, California. Code Compliance Officer. Conducted field investigations and site surveillance of residential, commercial and industrial properties.

Enforced all applicable code provisions, ordinances and statutes; issued infraction and misdemeanor citations for violations regarding zoning, litter, abandoned vehicles, weeds and debris accumulation. Photographed evidence, prepared diagrams, interviewed potential witnesses and composed letters to ensure remedial action was taken; received complaints from citizens; issued correction notices and performed abatements when necessary. Prepared memos and investigative reports.

City of Hesperia, California. Code Compliance Manager. Assigned to oversee all operations and respond to all citizen concerns, City Manager complaints and Council inquiries; Prepare and monitor the Division's budget including all revenues and expenditures. Provide personnel with direction, develop and update the Division's Policy and Procedure manual and verify that staff adheres to all policies established within the Division.

City of Monterey Park, California. Code Compliance Manager. Managed the Code Compliance Division for the City. Assigned to oversee all operations and respond to all citizen concerns, City Manager complaints and City Council inquiries; Prepare and monitor the Department's budget including all revenues and expenditures. Prepare ordinance development and/or municipal code revisions when necessary. Provide personnel with direction, develop and update the Division's Policy and Procedure manual and verify that staff adheres to all policies established within the Department.

City of El Monte, California. Code Enforcement Officer. Conducted field investigations and site surveillance of residential, commercial and industrial properties. Enforced all applicable code provisions, ordinances and statutes; issued infraction and misdemeanor citations for violations regarding zoning, litter, abandoned vehicles, weeds and debris accumulation. Photographed evidence, prepared diagrams, interviewed potential witnesses and composed letters to ensure remedial action was taken; received complaints from citizens; issued correction notices and performed abatements when necessary.

Prepared memos and investigative reports.

City of Fontana, California. Code Compliance Specialist. Served as code compliance with responsibilities that included: proactively patrolled the city to identify problematic parking areas; responded to parking related violation complaints; issued verbal warnings, parking citations, notices of violation, and other documents; assisted with other code enforcement related functions and activities to include municipal code violation complaints, storm water compliance, and construction site inspections.

Education
BA, Business Administration,
University of Phoenix
Registration
Basic Certification, SCACEO -
Southern California
Association of Code Officials
Intermediate Certification,
SCACEO - Southern California
Association of Code Officials
Advanced Certification,
SCACEO - Southern California
Association of Code Officials
Supervisory Certification,
SCACEO - Southern California
Association of Code Officials
PC 832
28 YEARS OF EXPERIENCE

25 Anthony Torres
Code Enforcement Officer
Anthony Torres is a dedicated and experienced Code Enforcement Officer with a proven track record of upholding and enforcing city codes with integrity, professionalism, and a strong commitment to community well-being. Demonstrates a thorough understanding of municipal regulations and consistently achieves positive outcomes for both residents and the City. Bilingual in English and Spanish, with the ability to communicate effectively across diverse communities. Known for being flexible, personable, and able to maintain composure under pressure. Culturally competent and adaptable, with strong interpersonal skills and the ability to work collaboratively in dynamic environments.

Relevant Project Experience
SoFi Stadium, Inglewood, CA (Willdan). Code Enforcement Officer. Mr. Torres is part of a team of Willdan code enforcement officers who work to ensure safety and compliance at Sofi Stadium, a 298-acre mixed-use development that houses retail, commercial, and office space, a hotel, residential units, and parking. Responsibilities of the code enforcement officers include reviewing the Operation Plan, posting up at the proper locations, obtaining appropriate data from vendors, and notifying vendors of the locations where they can conduct business. Assist Police, Sheriffs, and the California Highway Patrol when they are conducting corrective action on violators, receive and log complaints, write incident reports, and take video or pictures of items confiscated and document all action taken. Ensure that businesses and people comply with public health, safety, consumer protection, and business activities, and protect the Sofi community by regulating entities breaking laws and ordinances.

City of Laguna Woods, California (Willdan). Sr. Code Compliance Officer. As a code enforcement officer, Mr. Torres was responsible for weekend patrols to address property maintenance, un-permitted construction, and illegal street vending concerns throughout the City. He also worked closely with the Code Enforcement Manager to address potential fire hazard concerns both on private and public property.

City of Lynwood, California. Code Enforcement Officer. Enforced zoning, building, municipal, housing, noise, and other related codes across residential, commercial, and industrial properties. Conducted inspections of structures and sites to ensure compliance with Uniform Housing and Building Codes. Researched and interpreted zoning ordinances and planning regulations to support enforcement actions. Investigated ownership, utility, and water service data to support code compliance cases. Issued citations and notices of violation for zoning, planning, and property maintenance infractions. Prepared detailed inspection reports and documentation of code violations. Provided expert witness testimony in court proceedings related to code enforcement.

Various Brokerages, California. Real Estate Agent/Sales Representative. Facilitated the sale of residential and commercial properties, providing expertise in property value and market trends. Drafted and negotiated listing and purchase contracts and navigated transactions involving VA, HUD, FHA, Fannie Mae, Freddie Mac, Section 8, and various city programs. Assisted clients throughout the inspection and escrow process and educated buyers on appraisals, loans, and escrow procedures. Executed direct marketing strategies, including door-to-door and phone campaigns.

Certifications
Recognizing and
Responding to
Financially Distressed
Properties (Module A &
B)
Uniform Building Codes
Code Enforcement
Basic, Intermediate &
Advance
Community Prosecution
Program
Noise Measurement for
Code Enforcement
Firearms Training
Module I & II)
Team Safety Training
24 YEARS OF EXPERIENCE

26 Chris Alvarez
Code Enforcement Officer
Chris Alvarez is a code enforcement officer with 26 years of significant experience in handling a full range of municipal code enforcement and compliance duties, and enforcing pertinent codes and ordinances. Mr. Alvarez has a deep familiarity with civil and administrative legal notice requirements and court procedures along with State and Federal regulations relating to grant funding and administration. He has considerable knowledge and a thorough understanding of locally-adopted ordinances, principles and practices of code enforcement and site inspections. He has expertise in investigating complaints and mediating resolutions in a timely and tactful manner, and identifying violations of applicable codes and ordinances. He is skilled in writing technical evaluation reports on regarding inspections. Mr. Alvarez is efficient in assessing critical situations, solving problems, and working effectively within deadlines, and changing work priorities.

He is extremely capable of demonstrating good judgment, resourcefulness and selfinitiative traits when dealing with property owners, business owners, contractors, contract vendors, the public and municipal officials.

Relevant Project Experience
City of South El Monte, California. Code Enforcement Officer. Conducting case reviews for City Council inquiries regarding zoning, land use complaints, vehicle abatement, mobile park enforcement programs and other public nuisance code violations. Directing the field operation of the Code Enforcement Division and supervising the tasks assigned to code enforcement officers while assessing the inspection reports. Patrolling assigned area in a City vehicle to identify and evaluate problem areas and ordinance violations and determining effective method to resolve violations. Educating community on City standards in the area of housing, zoning, health & safety and maintaining accurate records of inspections and actions taken. Maintained monitoring system for code enforcement.

Investigated reports of violations of ordinances, codes and resolutions. Notifying property owners of violations regarding City codes and ordinances and recommending corrective actions to control the breach considerably.

Education
Course Completion of
the Rio Hondo
Community College -
Code Enforcement and
Administration
Educational Program,
Whittier, California
Registrations
POST Certification –
Public Service
First Aid - CPR
Certification
Certificate of
Completion for Advance
Code Enforcement
Officer Academy,
completed May10,
2019; 40 hours of
instruction
Certificate of
Completion for
Emergency
Management Training
of the Governor’s Office
of Emergency Services
Department, completed
February 28, 2019; 40
hours of instruction
26 YEARS OF EXPERIENCE

13191 Crossroads Parkway North, Suite 405
Industry, CA 91746
562.908.6200 | 800.499.4484 | Fax: 562.695.2120
www.willdan.com

DIRECT CONTACT
Kerry Simpson
Project Manager
916.471.8365
[email protected]

01172.0001/563331.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. In the event that Consultant utilizes a retired annuitant of the California Public Employees’ Retirement System (“Annuitant”) to perform any services under this Agreement, Consultant shall ensure that the Annuitant’s performance of any services under this Agreement is in compliance with all applicable laws, including, but not limited to, the California Public Employees’ Retirement System’s (“CalPERS”) rules and regulations governing the hiring of retired CalPERS annuitants by California cities.”
(a) The following Sections are hereby added to Article 2:
“2.4 CalPERS Exclusion. Under no circumstances shall any worker be assigned by Consultant to provide City with continued service in excess of six months in accordance with California Government Code section 20305. If a person is assigned by Consultant to perform work for the City on a per diem basis, such person cannot work for City in excess of 125 days within a calendar year. If a person is contracted to perform work for City by Consultant, in other than a per diem basis, such person cannot perform work for City in excess of hours of services within the fiscal year.

2.5 CalPERS Temporary Retired Annuitant. Unless approved by the Contract Officer, no personnel of Consultant assigned to perform Services under this Agreement shall be a “retired annuitant” from the California Public Employees Retirement System (CalPERS). Prior to assigning any personnel of Consultant to perform any work for the City, Consultant shall identify potential candidates to the Contract Officer that are “retired annuitants” from CalPERS. If approved by the Contract Officer, under no circumstances shall a retired annuitant work more than 960 hours within a fiscal year. The compensation for the retired person shall be an hourly pay rate that is within the salary schedule for the position and shall not exceed the maximum monthly base salary paid to other employees performing comparable duties as listed on a publicly available pay schedule divided by 173.333 to equal an hourly rate in accordance with California Government Code section 21224. A retired person appointed pursuant to this Agreement shall not receive any benefit, incentive, compensation in lieu of benefits, or other form of compensation in addition to the hourly pay rate. A retired annuitant will not accrue service credit or any additional retirement rights or benefits.”
II. Section 5.3, Indemnification, is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language):
“5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether

01172.0001/563331.1 B-2
actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(b) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(c) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (d) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. (e) Consultant’s services under this Agreement are being provided to the City as that of an independent contractor. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by the California Public Employees’ Retirement System (“CalPERS”) or a court of competent jurisdiction to be classified as other than an independent contractor, then Consultant shall indemnify, defend, and hold harmless the City, its officers, employees and agents from any and all assessed fines, penalties, judgments and/or employer contributions to CalPERS for CalPERS retirement benefits on behalf of

01172.0001/563331.1 B-2
Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable, as well as for the payment of any interest on such fines, penalties, judgments or CalPERS contributions, including such payments which would otherwise be the responsibility of the City. Consultant’s obligations under this Section 5.3(d) shall be in addition to any other obligation of the Consultant to indemnify, defend, and hold harmless the City, its officers, employees and agents.”

01172.0001/563331.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following Services at the following rates:

Both Part-Time and Full-Time Code Enforcement Officer rates are $85.00 per hour, plus $10 an hour for vehicle expenses.

II. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

III. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

01172.0001/563331.1 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
SEE ATTACHMENT TO EXHIBIT A-1
I. Consultant shall perform all services timely as assigned by the Contract Officer in accordance with the following schedule: See Exhibit A-1 II. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

City Council Agenda Report
Meeting Date: June 16, 2026
Subject: Adoption of a Resolution Approving the Final Parcel Map 85076, a Two-Lot Subdivision Located at 1237 Descanso Drive
Presenter: Chris Gjolme, Planner
Proposed Action: Motion to adopt Resolution No. 26-xx approving the Final Parcel Map 85076, a two-lot subdivision located at 1237 Descanso Drive Environmental Impact: The approval of a final subdivision map is a ministerial project that is exempt from the requirements of the California Environmental Quality Act Pursuant to CEQA Guidelines Section 15268(b)(3)
Fiscal Impact: None
Background:

Approval of Final Parcel Map 85076 (LAND-2025-0009), a subdivision of a 1.42 acre parcel into two lots, which will result in each being developed as single-family residential, consistent with the R-1 zoning of the property.

Discussion/Analysis:

On March 12, 2026, the Planning Commission adopted Resolution No. 26-10, approving Tentative Parcel Map 85076 (LAND-2025-0009), subdividing 1.42 acres located at 1237 Descanso Drive into two lots. Each of the proposed lots exceeds the minimum 20,000 square foot net minimum lot size for the R-1-20,000 zone and the overall density of the project is 0.71 dwelling units per acre, consistent with the General Plan Land Use map. The design of the tentative map shows proposed lots with a lot width and frontage exceeding the 80-foot requirement for lots within the R-1-20,000 zone. Both proposed lots are consistent with all of the requirements of the R-1-20,000 zone. The applicant for the final map is JL Construction Services and Calcivic Engineering prepared the tentative and final maps.

The City’s consultant Engineer has reviewed the final map for technical accuracy and verifies that it complies with the Subdivision Map Act. Following a review of the conditions placed on the map, the City Engineer and Director of Community Development have determined that the map is in compliance and is ready to be recorded.

Options:

1. Adopt Resolution No. 26-xx approving the Final Parcel Map 85076, a two-lot subdivision located at 1237 Descanso Drive; or

2. Defer action and provide direction to staff.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): Adopt Resolution No. 26-xx approving the Final Parcel Map 85076, a two-lot subdivision located at 1237 Descanso Drive.

Attachments:

1. Resolution Approving Final Map 85076

2. Planning Commission Resolution No. 26-10

3. Final Parcel Map 85076

ATTACHMENT 1

CITY OF LA CAÑADA FLINTRIDGE
RESOLUTION NO. 26-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA CAÑADA FLINTRIDGE APPROVING FINAL PARCEL MAP 85076, A TWO-LOT
SUBDIVISION LOCATED AT 1237 DESCANSO DRIVE
WHEREAS, the subdivider of Parcel Map 85076 (LAND-2025-0009) has presented for approval of the City Council of the City of La Cañada Flintridge the final map of said development; and,
WHEREAS, the City Council desires to approve said map subject to certain conditions as set forth within the City of La Cañada Flintridge Planning Commission Resolution 26-10;
NOW, THEREFORE, the City Council of the City of La Cañada Flintridge, County of Los Angeles, State of California, does resolve as follows:

Section 1. The City Council hereby finds that the project will not violate the provisions of Section 66474.1 of the Subdivision Map Act, in that the Final Map is in substantial conformance with the approved Tentative Map.

Section 2. That the City Council approves the final map.

Section 3. That the City Council authorizes the City Clerk to endorse, on the face of the map, the certificate which embodies the approval of said map and directs that all required signatures be obtained, and this final map be recorded with the County Recorder. .

PASSED, APPROVED AND ADOPTED this 16th day of June, 2026. ____________________________________
Kim Bowman, Mayor
ATTEST:
____________________________________
Tania Garcia, City Clerk

ATTACHMENT 2

TPM 85076 (LAND-2025-0009) 1 03/12/2026 PC
RESOLUTION NO. 26-10

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
LA CAÑADA FLINTRIDGE FINDING THE PROJECT EXEMPT FROM

THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND
APPROVING TENTATIVE PARCEL MAP 85076 (LAND-2025-0009) TO SUBDIVIDE A 1.42 ACRE PARCEL INTO TWO NEW SINGLE-FAMILY RESIDENTIAL LOTS AT 1237 DESCANSO DRIVE

WHEREAS, an application for a Tentative Parcel Map 85076 (LAND-2025-0009) was filed by JL Construction Services, Inc. (hereinafter the “Applicant”) with the City of La Cañada Flintridge to subdivide a 1.42 acre parcel into two new single-family residential lots at 1237 Descanso Drive / AIN: 5813-021-047 (hereinafter referred to as “Application”), said request incorporated herein by reference; and WHEREAS, the subject site has a General Plan Land Use designation of Very Low Density Residential (up to 2 dwelling units per acre) and is located within the R-1-20,000 Zone designation; and
WHEREAS, the site is a 1.42 acre vacant parcel that was previously developed with a one-story residence that has since been demolished; and WHEREAS, the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15315 (Minor Land Divisions); and
WHEREAS, on March 12, 2026, a duly noticed public hearing on the application was held before the City of La Cañada Flintridge Planning Commission; and WHEREAS, the Planning Commission reviewed the facts contained in the staff report dated March 12, 2026 regarding the Application for a Tentative Parcel Map, and heard and considered the testimony of the Applicant and the public; including any written correspondence received, with all testimony received being made a part of the public record; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.

NOW THEREFORE, the Planning Commission of the City of La Cañada Flintridge does resolve as follows:

SECTION 1. The above recitals above are true and correct, and incorporated herein by reference.

Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

TPM 85076 (LAND-2025-0009) 2 03/12/2026 PC
SECTION 2. CALIFORNIA ENVIRONMENTAL QUALITY ACT. Based upon the foregoing facts and based upon substantial evidence, the Planning Commission hereby finds as follows:
a. All aspects of the project were reviewed in accordance with the requirements of the California Environmental Quality Act (CEQA) and the CEQA Guidelines. Based on the extent of the project, it has been determined that the project is Categorically Exempt pursuant to CEQA Guidelines Section 15315 (Minor Land Divisions) which allows division of property within urbanized areas for residential use into four or fewer parcels when the division is in conformance with the General Plan and Zoning Code and no variances or exceptions are required, all services and access to the proposed parcels area available, the parcel was not involved in a division of a larger parcel within the previous two-years and the parcel does not have an average slope greater than 20 percent. The two lot resulting from the subdivision conform with the density called for in the Land Use Element of the La Cañada Flintridge General Plan. No variances or exceptions are necessary. All services are available and an onsite waste disposal system will be required once the site is developed. In 2023, the site consisted of two parcels that were merged as part of a proposed larger residential development. The entire site has a slope of approximately four percent. Therefore, the Planning Commission hereby directs a Notice of Exemption be filed for the project.
b. The custodian of records for the Notice of Exemption and all other materials which constitute the record of proceedings upon which the Planning Commission’s decision is based, is the Director of Community Development of the City of La Cañada Flintridge. Those documents are available for public review in the Planning Division of the City of La Cañada Flintridge located at One Civic Center Drive, La Cañada Flintridge, California, 91011, telephone (818) 790-8881.

SECTION 3. Findings for a Tentative Parcel Map. The Planning Commission hereby finds as follows:
a. The proposed map is consistent with applicable general and specific plans because the General Plan Land Use designation for the site is Very Low Density Residential (up to two dwelling units per acre). The project proposes to subdivide 1.42 acres into two single family lots, yielding a density of 0.71 dwelling units per acre, consistent with the General Plan. The project is not located within any specific plan area.

The proposed map is consistent with the longstanding history of the property and the stated Land Use Policy 1.5.2 to “Ensure the character of existing neighborhoods is not detrimentally altered as a result of land divisions and/or new development.” The proposed lots exceed the minimum lot size requirement and are within the range of lot sizes in the general neighborhood.
b. The design or improvement of the proposed subdivision is consistent with the City’s general and specific plans. The tentative map proposes to subdivide 1.42 acres into Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

TPM 85076 (LAND-2025-0009) 3 03/12/2026 PC
two single-family residential lots. Each of the proposed lots exceeds the minimum 20,000 square foot net minimum lot size for the R-1-20,000 zone and the overall density of the project is 0.71 dwelling units per acre, consistent with the General Plan Land Use map.

The design of the tentative map shows proposed lots with a lot width and frontage more than the 80-foot required for lots within the R-1-20,000 zone. The materials submitted in support of the application show that the proposed design of the lots allows for a large, flat building pad that will meet all required building setbacks for the R-1 zone. The tentative map shows that each lot will continue to front and take access from a fully developed public street. The lot was previously developed with a single-family residence and other residential projects were previously approved for the site. As already noted, the project is not located within any specific plan area. Based on the application materials, including the tentative map, staff analysis and information provided above, the design of the tentative map is found to be consistent with the City’s General Plan. c. The site is physically suited for the type of development. The large lot is relatively flat and most protected trees are along the perimeter of the property as opposed to the interior. The General Plan Land Use designation for the site is Very Low Density Residential (up to 2 dwelling units per acre) and the Zoning is R-1-20,000. The project proposes to subdivide 1.42 acres into two single family lots, yielding a density of

0.71 dwelling units per acre. The large lot size above the minimum zone requirement ensures that code requirements for floor area, building setbacks, parking and access in conjunction with future development can be met without the need for a Variance or Setback Modification. This was the case with previously approved for the site but never built. Based on the design of the tentative map, the project site is physically suited for a subdivision of 1.42 acres into two single-family residential lots. d. The site is physically suited for the proposed density of development. The proposed density of the project is 0.71 dwelling units per acre, consistent with the Very Low Density Residential (up to 2 dwelling units per acre) General Plan Land Use designation.

The tentative map, subdividing 1.42 acres into two single-family residential lots, will result in two lots of sufficient size and dimensions to support future development of the lots, consistent with the development standards of the R-1 zone. The proposed lots are consistent with the existing character of the neighborhood, where lot sizes along Descanso Drive range from 20,000-30,000 square feet. The project site has access to a public street as well as all typical residential utilities.
e. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. The proposed project would subdivide a 1.42 acre parcel into two single family residential lots, each with an area of approximately one-acre. The project is Categorically Exempt from the provisions of the California Environmental Quality Act pursuant to Section 15315 (Minor Land Divisions) of the State CEQA Guidelines. In addition, the project site is within an established neighborhood and was previously developed with a single-family residence for decades. There is no sensitive fish or wildlife Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

TPM 85076 (LAND-2025-0009) 4 03/12/2026 PC
habitat on the project site or in the immediate area so there is no potential to cause substantial environmental damage or substantial and avoidable injury to fish and/or wildlife or their habitat.
f. The design of the subdivision and the type of improvements are not likely to cause serious public health problems. The tentative map has been designed in compliance with all applicable General Plan and Zoning Code requirements to ensure it will not cause serious public health impacts. Serious public health concerns are not related to the project since it restores two previously existing compliant residential parcels in an area defined by longstanding single-family residential uses. New development would be required to provide an onsite waste disposal system which would be reviewed and approved by the Los Angeles County Health Department. New construction will also be reviewed by the Los Angeles County Fire Department during the comprehensive plan check process. g. The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public-at-large, for access through or use of property within the proposed subdivision. The project site is located within a fully developed single-family residential neighborhood and no access or other easements have been identified on the property. All streets and facilities around the site are fully dedicated and improved. No new dedications or easements will be required as part of the project.

SECTION 4. Based on the above findings, the Planning Commission of the City of La Cañada Flintridge hereby approves Tentative Parcel Map 85076 (LAND-2025-0009) for subdivision of a 1.42 acre lot into two new single-family residential lots at 1237 Descanso Drive, subject to the conditions of approval listed in Exhibit “A”.

PASSED, APPROVED AND ADOPTED this 12th day of March, 2026. _________________________________
Henry Oh
Chair of the Planning Commission
ATTEST:
____________________________________
Susan Koleda, AICP
Secretary to the Planning Commission

Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

TPM 85076 (LAND-2025-0009) 5 03/12/2026 PC
EXHIBIT “A”

CONDITIONS OF APPROVAL
TENTATIVE PARCEL MAP NO. 85076 (LAND-2025-0009)
1237 Descanso Drive / AIN: 5813-021-047
GENERAL CONDITIONS:

1. The Tentative Parcel Map shall be valid for a period not to exceed 24 months from the date of final Planning Commission approval in accordance with the City’s Subdivision Code 11.61 and State law. An extension of up to one year may be granted by the Planning Commission upon request by the applicant prior to the expiration date.

2. This approval is granted for the land or land use and as shown on the attached parcel map, labeled Tentative Parcel Map 85076 (LAND-2025-0009), except as otherwise stated in these conditions.

3. Prior to filing of the final map, the applicant and property owner shall file with the Secretary of the Planning Commission written acknowledgement of the conditions stated herein on forms provided by the Planning Department.

4. All buildings, fences, signs, roadways, parking areas, landscaping and other facilities or features shall be located and maintained substantially as shown on the parcel map labeled Tentative Parcel Map 85076 (LAND-2025-0009), except as otherwise stated in these conditions.

5. Compliance with and execution of all conditions listed herein shall be necessary prior to obtaining final building inspection clearance and/or prior to obtaining any occupancy clearance. Deviation from this requirement shall be only by written consent of the Director of Community Development.

6. Prior to issuance of building permits, the final map shall be recorded and evidence of recordation shall be filed with the Director of Community Development. Grading, demolition and building permits that are required for work which must be complete prior to recordation of the Final Map shall be exempted from this restriction.

7. This approval is subject to the applicant paying all fees, deposits and assessments to the City of La Cañada Flintridge, as established by policy, ordinance or resolution of the City Council prior to occupancy or initiation of use. This includes payment for contracted staff services as invoiced to the city.

8. In the event the City determines that it is necessary to take legal action to enforce any of the provisions of these conditions, and such legal action is taken, the applicant shall be required to pay any and all costs of such legal action, including reasonable Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

TPM 85076 (LAND-2025-0009) 6 03/12/2026 PC
attorney's fees, incurred by the City, even if the matter is not prosecuted to a final judgement or is amicably resolved, unless the City should otherwise agree with the applicant to waive said fees or any part thereof. The foregoing shall not apply if the permittee prevails in the enforcement proceeding.

9. The applicant shall defend, indemnify, and hold harmless the City and its officers, agents, and employees from any claim, action or proceeding against the City or its officers, agents, or employees to attack, set aside, void, or annul approval of this Parcel Map. The City shall promptly notify the applicant of any such claim, action, or proceeding and shall cooperate fully in the defense.

10. An approval granted by the Planning Commission does not constitute a building permit or authorization to begin any construction. An appropriate permit issued by the Division of Building and Safety must be obtained prior to construction, enlargement, relocation, conversion, or demolition of any building or structure within the City.

11. All applicable laws, ordinances and regulations of the City of La Cañada Flintridge and any other regulatory agency shall be met.

PLANNING CONDITIONS:

12. The developer agrees that, at the time of issuance of grading or building permits, the property will be developed in conformance with the City codes and other appropriate ordinances such as the Building Code, Plumbing Code, Grading Ordinance, Highway Permit Ordinance, Mechanical Code, Zoning Ordinance, Undergrounding of Utilities Ordinance, Electrical Code, and Fire Code as adopted by the City.

PUBLIC WORKS CONDITIONS:

13. If any public improvements required for this project have not been completed upon the request to record the final map, bonds for labor and materials, and faithful performance shall be posted with the city and accepted by the City Council prior to the recordation of the map.

14. A Final Parcel Map prepared by, or under the direction of, a registered civil engineer or licensed land surveyor authorized by law to prepare maps, shall be presented to the City Engineer. Prior to the recordation of the Parcel Map the engineer shall show that all clearances have been provided and that any special assessments or taxes that affect the property have been paid. No easements shall be granted within land to be dedicated for public use unless the easement is subordinated to the public easement. All public and utility easements shall be shown on the Final Map. A preliminary title report shall be submitted with the Final Map for checking and a guarantee shall be presented to the County of Los Angeles prior to recordation.

Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

TPM 85076 (LAND-2025-0009) 7 03/12/2026 PC

15. Prior to approval of the Final Parcel Map, the subdivider shall submit a letter agreeing to provide the city Public Works Department one sepia Mylar, ten blueprints, and one 8 ½” x 11” reduced copy of the recorded map for distribution by the city.

16. A deposit shall be required to review documents and plans for final map clearance in accordance with the Subdivision Ordinance.

17. Details shown on the tentative map are not necessarily approved. Any details, which are inconsistent with requirements of ordinances, general conditions of approval, or City Engineer’s policies, must be specifically approved in the final map or improvement plan approvals.

18. A preliminary subdivision guarantee is required showing all fee interest holders and encumbrances. An updated title report shall be provided before the final parcel map is released for filing with the County Recorder.

19. Monumentation of parcel map boundaries, street centerline and lot boundaries is required for a map based on a field survey.

DRAINAGE:

20. The grading and drainage plans must provide for each lot having an independent drainage system to the public street, to a public drainage facility, or by means of an approved drainage easement.

21. Prior to approval of the Final Map, a grading and hydrology/drainage control plan shall be prepared by a licensed Engineer, and shall be approved by the City Department of Public Works and the City Engineer.

22. Any required off-site drainage system improvements shall be completed at the expense of the Developer prior to approval of the Final Map.

23. The project shall comply with City‘s Low Impact Development Standards.

WATER:

24. All lots shall be served by adequately sized water system facilities, which shall include fire hydrants of the size, type and location as determined by the Fire Chief.

25. The water mains shall be of sufficient size to accommodate the total domestic and fire flow required for the land division. Domestic flows required are to be determined by the City Engineer. Fire flows required are to be determined by the water company.

26. Prior to the filing of the final map, there shall also be filed with the City Engineer, a Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

TPM 85076 (LAND-2025-0009) 8 03/12/2026 PC
statement from the water purveyor indicating subdivider compliance with the Fire Chief's fire flow requirements.

STREETS:

27. Any required street plans and profile plans shall be prepared by a Registered Civil Engineer and shall be approved by the City Engineer.

28. Existing trees in the right-of-way which are obstructions to the improvements required or designated herein shall be removed or pruned with appropriate Public Works permits obtained prior to removing or pruning any such tree.

29. All protected trees, both on and within the City’s Public Right-Of-Way, shall be protected during construction in accordance with the relevant Tree Protection Ordinance. Verification of tree protection shall be provided prior to Final Map approval and building permit issuance.

30. The Postal delivery receptacle shall be in compliance with U.S. Postal Service requirements and shall be installed prior to occupancy of any structures. Any mailbox within the City’s Public Right-Of-Way shall obtain Public Works approval prior to final occupancy.

31. Easements as needed shall be granted to the City, appropriate agency, or entity for the purpose of ingress, egress, construction and maintenance of all infrastructure constructed for this land division to the satisfaction of the City Engineer.

32. Street address numbers assigned to each lot shall be clearly visible, to the specifications of the Public Works Department and Fire Department.

33. All existing encroachments into the public right-of-way, including but not limited to any fencing, shall be removed prior to approval of the Final Map.

34. Any broken or damaged curb, gutter or pavement on streets within or abutting the subdivision which are caused by development of any on-site or off-site improvements shall be repaired at the Developer's expense and to the specifications of the City Engineer.

UTILITIES:

35. All utility lines for the development of each lot shall be placed underground, to the satisfaction of the City Engineer.

36. If it is necessary to relocate any utility service lines, facilities, or structures as a result of the subdivision, such relocation shall be implemented at the Developer's expense Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

TPM 85076 (LAND-2025-0009) 9 03/12/2026 PC
and subject to approval by the City Engineer and any affected agency. Any necessary easements shall be granted for this prior to approval of the Final Map.

37. Private easements shall not be granted or recorded within areas proposed to be granted, dedicated, or offered for dedication to the City until after the final map is filed with the County Recorder unless such easements are subordinated to the proposed grant or dedication. If easements are granted after the date of tentative approval, a subordination must be executed by the easement holder prior to the filing of the Final Map.

38. If signatures of record title interests appear on the Final Map, the Developer shall submit a preliminary guarantee. A final guarantee will be required at the time of filing of the Final Map with the County Recorder. If said signatures do not appear on the Final Map, a preliminary title report/guarantee is needed that covers the area showing all fee owners and interest holders. The account for this preliminary title report/guarantee shall remain open until the Final Map is filed with the County Recorder.
# # # # #
Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

State of California )
County of Los Angeles ) ss.

City of La Cañada Flintridge )
I, Susan Koleda, Secretary to the Planning Commission of the City of La Cañada Flintridge, California, do hereby certify that the foregoing Resolution No. 26-10 was duly adopted by the Planning Commission of the City of La Cañada Flintridge at a Regular Meeting held on the 12th day of March, 2026, by the following vote:

AYES: COMMISSIONER: APOSHIAN, MEHROTRA, OH
NOES: COMMISSIONER: NONE
ABSENT: COMMISSIONER: DERHARTUNIAN, KOEPPEN
ABSTAIN: COMMISSIONER: NONE
Dated: March 12, 2026
____________________________________
Susan Koleda, AICP
Secretary to the Planning Commission
Docusign Envelope ID: 84E11C11-DEC7-48EF-993B-A8914F22045D

ATTACHMENT 3

City Council Agenda Report
Meeting Date: June 16, 2026
Subject: Approval of Professional Services Agreement with Kimley-Horn for Development of a Citywide Evacuation Plan
Presenter: Arabo Parseghian, Assistant City Manager
Proposed Action: (1) Approve a Professional Services Agreement with Kimley-Horn for the preparation of a Citywide Evacuation Plan in an amount not to exceed $180,000; (2) Authorize the City Manager to execute the agreement in a form approved by the City Attorney; and (3) Provide optional direction regarding potential future utilization of the consultant’s evacuation modeling platform and associated annual licensing services
Environmental Impact: The proposed action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378
Fiscal Impact: The proposed Professional Services Agreement would authorize an amount not to exceed $180,000. Funding for the project is included within the approved Fiscal Year 2026–27 budget. The optional annual evacuation modeling software license is not included within the proposed agreement and would require separate future consideration if pursued
Background:

The City of La Cañada Flintridge is located within a Very High Fire Hazard Severity Zone and faces multiple emergency hazards, including wildfire, earthquakes, severe wind events, flooding, and other natural or human-caused incidents. The City’s roadway network, topography, and regional transportation dependencies create unique evacuation planning challenges that require a comprehensive and operationally focused evacuation strategy.

The City’s adopted General Plan Safety Element identifies evacuation planning and emergency preparedness as key public safety priorities. In addition, California Assembly Bill 747 (AB 747) requires local jurisdictions to identify evacuation routes and develop evacuation planning procedures as part of their safety planning efforts.

On March 4, 2026, the City released a City Council-approved Request for Proposals (RFP) seeking qualified professional consulting services to develop a comprehensive Citywide Evacuation Plan.

The RFP emphasized several critical planning considerations, including Interstate 210 operational impacts, narrow local roadways, school evacuation planning, evacuation phasing, integration with

the Red Flag No Parking Program, access and functional needs populations, and interagency coordination.

Discussion/Analysis:

The City received seven (7) proposals in response to the RFP from qualified firms with experience in emergency management, evacuation planning, transportation analysis, and wildfire resilience planning.

Following a detailed evaluation process, proposals were reviewed based on the criteria identified in the RFP, including:
• Qualifications and relevant experience;
• Project understanding and technical approach;
• Modeling and evacuation analysis methodology;
• Key personnel and project team;
• Community engagement and interagency coordination approach; • Cost and value to the City; and
• References and past performance.

Kimley-Horn demonstrated a strong understanding of the City’s evacuation constraints and presented a comprehensive technical methodology including:
• Advanced evacuation and traffic modeling
• Experience with the community through past projects
• Scenario-based evacuation analysis
• Roadway capacity analysis
• Evacuation timing evaluation
• Integration of Genasys evacuation zones, and
• School evacuation considerations.

The consultant’s scope of work will include preparation of:
• A Draft and Final Citywide Evacuation Plan
• Technical evacuation analysis documentation
• Evacuation maps and graphics
• Executive summaries and public-facing materials
• Implementation recommendations, and
• Supporting technical memoranda.

Following interviews and subsequent scope discussions, the City entered into negotiations with Kimley-Horn regarding project scope, deliverables, and pricing. The consultant’s original proposal amount was $192,612. Through negotiations, staff was able to reduce the proposed contract amount to a not-to-exceed total of $180,000 while maintaining the core project scope, evacuation modeling components, and key deliverables necessary to meet the City’s operational and planning objectives.

OPTIONAL FUTURE MODELING PLATFORM CONSIDERATION

As part of the proposal and interview discussions, Kimley-Horn also presented an optional evacuation modeling platform that could allow the City to conduct future evacuation scenario analysis after completion of the project. Potential uses of the platform may include wildfire evacuation modeling, roadway closure analysis, future development impact analysis, emergency preparedness exercises, and future evacuation plan updates. The optional platform would require a separate annual software licensing and support cost estimated at approximately $30,000 per year.

This licensing cost is not included within the proposed $180,000 agreement and would require separate future City Council consideration.

Options:

1. (1) Approve a Professional Services Agreement with Kimley-Horn for the preparation of a Citywide Evacuation Plan in an amount not to exceed $180,000; (2) Authorize the City Manager to execute the agreement in a form approved by the City Attorney; and (3) Provide optional direction regarding potential future utilization of the consultant’s evacuation modeling platform and associated annual licensing services.

2. Defer action and provide alternative direction to staff.

Recommendation:

Option No. 1 - It is recommended that the City Council take the following action(s): (1) Approve a Professional Services Agreement with Kimley-Horn for the preparation of a Citywide Evacuation Plan in an amount not to exceed $180,000; (2) Authorize the City Manager to execute the agreement in a form approved by the City Attorney; and (3) Provide optional direction regarding potential future utilization of the consultant’s evacuation modeling platform and associated annual licensing services.

Attachments:

1. Kimley-Horn Proposal for Citywide Evacuation Plan

2. Request for Proposals – Citywide Evacuation Plan

3. The Resiliency Initiative - Proposal for Citywide Evacuation Plan

4. CONSTANT - Proposal for Citywide Evacuation Plan

5. Stantec - Proposal for Citywide Evacuation Plan

6. CRA - Proposal for Citywide Evacuation Plan

7. CrisisReadyLab - Proposal for Citywide Evacuation Plan

8. LLG - Proposal for Citywide Evacuation Plan

DEVELOPMENT

OF A CITYWIDE

EVACUATION PLAN
City of
La Cañada
Flintridge

PROPOSAL FOR PROFESSIONAL SERVICES FOR THE
PROPOSED FOR:

PROPOSED BY:

1 TABLE OF CONTENTS

1. Cover Letter.................................................................................................................................................................................... 2

2. Firm Qualifications and Experience with Similar Projects.................................................................................................................. 5

3. Project Understanding and Approach............................................................................................................................................... 8

4. Key Personnel, Resumes, and Rates............................................................................................................................................. 30

5. Proposed Budget .......................................................................................................................................................................... 34

6. References and Sample Work ....................................................................................................................................................... 35 Appendix............................................................................................................................................................................................... 38 Key Personnel Resumes................................................................................................................................................................ 38

2 1.COVER LETTER
April 1, 2026
Arabo Parseghian
Assistant City Manager
City of La Cañada Flintridge
One Civic Center Drive
La Cañada Flintridge, CA 91011
RE: PROPOSAL FOR PROFESSIONAL SERVICES FOR THE DEVELOPMENT OF A CITYWIDE EVACUATION PLAN Dear Mr. Parseghian and Members of the Selection Committee:

The City of La Cañada Flintridge is committed to safeguarding its residents, workers, and visitors by developing a tailored citywide evacuation plan. To achieve this, the City seeks a consulting partner who can deliver a plan uniquely designed to reflect the City's operations, processes, and specific roles and responsibilities for effective execution. At Kimley-Horn, we bring unparalleled expertise in disaster preparedness and evacuation planning, making us the ideal partner to help strengthen your emergency response and evacuation capabilities. With a deep understanding of the challenges facing the City, including wildfire, high wind events, seismic activity, flooding, and extreme weather, we recognize the critical importance of this effort. As the entire City lies within a Very High Fire Hazard Severity Zone, our team offers targeted solutions to address your unique public safety needs and develop a plan that is both actionable and aligned with the City’s adopted Safety Element. Here’s how our team can elevate your evacuation planning to meet these critical goals:

SEASONED PROJECT MANAGEMENT. Leading the team as project manager is Ayberk Kocatepe, PhD, PTP, whose work focuses on evacuation modeling, transportation system resilience, and advanced travel behavior analysis. Dr. Kocatepe has authored more than 35 peer-reviewed publications on evacuation modeling and led the development of an evacuation simulation platform, Adaptive Evacuation and Geographic Intelligence System (AEGIS), which provides time-progressive visual simulations of evacuation scenarios for all transportation modes. His work builds on extensive project experience supporting evacuation planning efforts across California, including wildfire evacuation analysis and Assembly Bill (AB) 747 compliance studies, informed by work on large-scale hurricane evacuation planning early in his career. Supporting Ayberk as deputy project manager is Surabhi Barbhaya, AICP, LEED AP, who brings over 20 years of urban planning experience, including her leadership in the City’s partial General Plan Update. Surabhi’s holistic approach seamlessly integrates land use, transportation, and sustainable development, addressing demographic, economic, physical, and organizational challenges. Together, Ayberk and Surabhi provide the City with unmatched expertise to deliver a comprehensive, tailored evacuation plan.

EXTENSIVE LOCAL KNOWLEDGE OF LA CAÑADA FLINTRIDGE. In addition to Surabhi’s experience working with the City on your partial General Plan Update, our proposed project team also brings significant local experience working within the community. Our inhouse staff has partnered with the City on a multitude of projects, and because of it, our team is uniquely familiar with the City’s goals, policies, and implementation measures related to hazard mitigation, emergency preparedness, evacuation planning, and public safety. In addition, our proposed project leadership brings the following regional expertise:
 Quality control/quality assurance (QC/QA) manager Mike Schmitt, AICP CTP, PTP, RSP2B, with more than 30 years of experience and as one of only a handful of transportation professionals in the US who is recognized by both the American Planning Association (APA) and Transportation Professional Certification Board (TPCB) as being a specialist in transportation planning and safety, will focus on all relevant transportation and evacuation considerations for this project. Currently, Mike is preparing a Regional Vehicle Miles Traveled (VMT) Mitigation Feasibility Study for the Southern California Association of Governments (SCAG), which the City is a member of Regional Council District 36. Through this study, Mike has gleaned several important insights about the City and surrounding region, including travel behavior and patterns, transportation infrastructure, and relevant demographics. 177 East Colorado Boulevard
Suite 200
Pasadena, CA 91105

3  Principal-in-charge Sri Chakravarthy, PE, TE has more than 20 years of experience, including more than 15 years of experience with the City, overseeing a variety of transportation projects ranging from planning, design, and operations. Currently, Sri is supporting the City on the Foothill Boulevard Traffic Signal Improvement project, a major arterial in the City. This experience, coupled with his other traffic projects in the City, gives Sri a deep understanding of key evacuation routes, familiarity with local signal infrastructure, and an ability to optimize traffic operations under emergency conditions.

A MODERN AND INVENTIVE APPROACH BACKED BY EXPERIENCE WITH OTHER LOCAL MUNICIPALITIES. The Kimley-Horn team introduces a fresh and innovative approach, enhancing industry standards through creativity and excellence, as detailed in the following:
 Evacuation Planning Grounded in Real Performance, Not Assumptions. Kimley-Horn uses AEGIS, the ready-to-deploy evacuation simulation platform developed under Ayberk’s leadership, to produce time-progressive visual representations of evacuation scenarios for different transportation modes. These simulations allow decision-makers to see how congestion forms, where bottlenecks occur, and how travel patterns evolve across the transportation network during emergency conditions. The platform visualizes down to the second tracking of every single evacuee unlike traditional methods such as travel demand model or other mesoscopic tools. The platform easily integrates with ongoing wildfire hazards scenarios and wildfire spread modeling efforts in the City.
 From Plan to Platform. Most evacuation plans end as documents filed away until the next emergency. Kimley-Horn will deliver not just a plan but a living operational platform, a suite of interactive dashboards, digital reference tools, and pre-scripted decision aids that make La Cañada Flintridge's evacuation framework more accessible, more actionable, and continuously maintainable. City staff will have everything they need in a single interface, updated as the City grows and conditions change. First responders will carry color-coded reference cards instead of binders. Residents will have clear, visual guidance they can understand without training. And when conditions demand activation, the decisions will already be made, grounded in data, validated by partners, and ready to execute.
 City-Owned, Defensible, and Future-Ready. We deliver City-owned, non-proprietary GIS and planning products that the City can maintain, update, and reuse as conditions change. By structuring evacuation guidance as modular, neighborhood-based components, the City is positioned to adapt to new development, infrastructure changes, or evolving hazards without starting over.

With our passion for finding innovative solutions to complex challenges, combined with a strong commitment to safety and community wellbeing, we are eager to bring our skills and expertise to this crucial project. We welcome the opportunity to discuss how our experience aligns with your community’s needs and further explore how we can help support the City’s preparedness efforts. If you have any questions, please contact project manager and primary contact person, Ayberk Kocatepe, PhD, PTP at 916.905.1879, [email protected], or at the address listed above.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Ayberk Kocatepe, PhD, PTP Jason Melchor, PE*
Project Manager Associate
*Kimley-Horn is a North Carolina corporation headquartered at 421 Fayetteville Street, Suite 600, Raleigh, NC 27601. As an Associate of the firm, Jason Melchor, PE is authorized to bind Kimley-Horn to the proposal and sign agreements on behalf of the firm. **Kimley-Horn acknowledges receipt of Addendum No. 1 released by the City on March 18, 2026. ***Kimley-Horn will maintain an availability of services as set forth in this proposal for ninety (90) days after the due date for receipt of proposals. We will perform the proposed work at the price outlined in this proposal.

Ki ley))) Horn
Certificate of Secretary
To Whom It May Concern
am the duly qualified and acting Secretary of Kimley-Horn and Associates, Inc., a North Carolina Corporation.

The following is a true copy of a resolution duly adopted by the Board of Directors of the corporation at the Board meeting held on December 15, 2025 and entered in the minutes of such meeting in the minute book of the corporation.
"The Board unanimously approved the contract signing authority of employees as presented." (Copies of the employee lists as presented are enclosed.) The resolution is in conformity with the articles of incorporation and bylaws of the corporation, has never been modified or repealed, and is now in full force and effect.

Dated: O<<< 3 t3, al dq!57
Ashley R. Keil, Secretary
(corporate seal)

Kimley-Horn and Associates, Inc.

FULL CONTRACT SIGNING AUTHORITY
December 15, 2025
The following individuals have authority to sign both standard and non-standard agreements directly related to serving clients (“Project Agreements”). Project Agreements include client contracts, subcontracts, project-specific vendor agreements, IPO’s, contract amendments, non-disclosure agreements, teaming agreements, project-specific equipment and facility rental agreements for specific projects, and certifications related to proposals. This document does not grant authorization to sign other types of contracts or legal documents not directly related to client service such as office leases, software purchase or license agreements, tax returns, purchase agreements for supplies, or agreements to procure accounting, legal, recruiting, or similar services.

Atlantic
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Kimley-Horn and Associates, Inc.

FULL CONTRACT SIGNING AUTHORITY
December 15, 2025
Midwest
Chicago Downtown Chicago West Suburbs Schnug, Regan Kansas City South Tadt, Eric Lemmon, Peter Albers, Emma Myers, Zach Wall, Lisa
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Kimley-Horn and Associates, Inc.

FULL CONTRACT SIGNING AUTHORITY
December 15, 2025
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Ponton, CJ Houston San Antonio Kirkland, Mark
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Lakeland Klepper, Kelley Bishop, Mark Collins, Carroll
Lewis, Jason Leep, Jordan Dodge, Dawn Gilner, Scott
White, Wayne Pankonin, James Walker, Jordan Lee, Nathan

4 Contract Exceptions
Kimley-Horn has reviewed the Sample Agreement for Contract Services and would like to discuss the following modifications. The proposed edits are consistent with recently executed agreements between Kimley-Horn and the City.

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.
[…] As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class reputable firms performing similar work under similar circumstances.

The Standard of Care in California is well defined for professional services. Reference to “highest” and “first-class” is subjective and undefined. The requested modification ensures the Consultant is held to the degree of care and skill ordinarily exercised by reputable members of the profession under similar circumstances at the same time and locality. This language avoids creating a heightened or uninsurable warranty obligation, while still protecting the City by requiring services to be performed in a professional and competent manner.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.3 Indemnification.
(c) […] The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities to the extent arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

The modification clarifies that the Consultant’s indemnity obligation is limited to claims arising from its own negligence, recklessness, or willful misconduct. This ensures the provision reflects a fair and proportionate allocation of risk, consistent with the Consultant’s role and level of control over the services being provided.

5 2. FIRM QUALIFICATIONS AND EXPERIENCE WITH

SIMILAR PROJECTS
Firm Profile
Founded in 1967, Kimley-Horn is a corporation providing fullservice planning, design, engineering, and environmental consulting services to public agencies and private clients across the United States. The firm has more than 9,700 employees operating from 148 offices nationwide, including 17 offices in California, and provides multidisciplinary services including transportation planning, traffic engineering, transit planning, transportation system management and operations (TSMO), civil engineering design, grants support, and public
engagement.

Kimley-Horn consistently ranks among the nation’s leading engineering and planning firms and is currently ranked 8th overall among Engineering News-Record’s Top 500 Design
Firms. Our teams support agencies through the full project lifecycle from planning and analysis through design, funding, and implementation, bringing the technical depth and
operational experience needed to deliver complex transportation programs.

Firm Qualifications
Interdisciplinary Evacuation and Resilience Planning
Evacuation planning is inherently interdisciplinary and interagency, spanning multiple services, systems, and community needs where they all function together during an emergency. Kimley-Horn approaches evacuation planning with a team of experts combining our experience in transportation operations, systems planning, resilience planning, emergency management, and community engagement. By bringing these perspectives together, we develop more comprehensive, realistic, and actionable evacuation strategies. Our work focuses on evaluating how transportation networks perform under extreme demand conditions and identifying operational strategies that improve evacuation readiness, clearance times, and coordination among transportation and emergency response agencies.

Ayberk Kocatepe, PhD, PTP, who will serve as project manager, specializes in evacuation modeling and transportation system resilience. His work includes large-scale evacuation modeling for wildfire and natural disaster scenarios, transportation planning for disaster response and recovery, and advanced travel behavior analysis. He has authored more than 35 peer-reviewed publications on evacuation modeling, travel simulation, and disaster resilience with over 800 citations.

Ayberk’s project experience includes leading evacuation planning efforts across California, including wildfire evacuation analysis and studies supporting SB 99/AB 1409/AB 747
evacuation planning requirements in 10 jurisdictions in the last 12 months building on his work supporting large-scale hurricane evacuation planning early in his career.

6 Custom Transportation Analytics and Technology Platforms Kimley-Horn maintains a dedicated transportation analytics and software development team that develops operational decision support platforms used by public agencies across the United States. Of particular relevance to this project, Kimley-Horn developed AEGIS, an evacuation simulation and decision-support platform designed to evaluate large-scale evacuation scenarios, transportation network performance under emergency conditions, and operational strategies that improve evacuation readiness. This one-of-a-kind tool leverages agent-based modeling to track individual evacuees at a second-by-second level and produce exportable maps, plots, animations, and HTML dashboards.

Our Kimley-Horn Integrated Transportation Software (KITS) is an advanced traffic management platform used by agencies to monitor and manage traffic signals and intelligent transportation system devices in real time. KITS deployments support transportation operations across Southern California including the County of Los Angeles, Los Angeles County Metropolitan Transportation Authority (LA Metro), and the Cities of San Dimas, Culver City, Commerce, and Moreno Valley, managing thousands of signalized intersections and enabling agencies to coordinate corridor operations from a centralized platform.

General Plan/Safety Element Updates
Kimley-Horn has extensive experience in preparing and updating Safety Elements. These Safety Elements are a critical component of long-range planning efforts, addressing natural and human-made hazards to reduce risk and provide the safety and well-being of residents. With multidisciplinary expertise in civil engineering, transportation, environmental planning, and geospatial analysis, Kimley-Horn collaborates with municipalities to comprehensively assess hazards such as earthquakes, wildfires, floods, and climate change impacts.

Our team applies robust data analysis, GIS mapping, and community engagement strategies to develop actionable policies and programs tailored to each city’s unique needs.

Recognizing the importance of state and federal compliance, Kimley-Horn confirms that Safety Element updates meet the requirements of California’s Senate Bill (SB) 99 and AB 747, which emphasize evacuation route planning and emergency preparedness. Our approach prioritizes integrating safety considerations with other General Plan elements, such as land use, housing, and transportation, to create a holistic and resilient urban framework. We have successfully implemented this approach with local cities including Cypress, Calimesa, Pinole, San Juan Capistrano, Chula Vista, Elk Grove, Monterey, and Pacific Grove, among others. By maintaining open communication with city staff, stakeholders, and the public, Kimley-Horn delivers Safety Element updates that are not only compliant but also forwardthinking, equipping communities to face future challenges with confidence.

Transportation System Operations and Corridor Planning
Kimley-Horn has supported transportation system planning, operational analysis, and corridor management strategies for the City as well as for other municipal agencies including SCAG, County of Los Angeles, and the Cities of Pasadena, Glendale, Los Angeles, Monterey Park, Calabasas, Arcadia, Santa Clarita, and Agoura Hills, among many others. Our teams regularly evaluate transportation network performance, congestion patterns, signal operations, and multimodal interactions to support operational planning and transportation system resilience.

These capabilities are directly relevant to evacuation planning, where transportation networks must accommodate rapidly changing demand and operational conditions. Our experience analyzing corridor performance, signal operations, and network bottlenecks helps agencies identify strategies that improve system performance during both everyday conditions and emergency events.

Community Engagement and Equity
Community and stakeholder engagement is a critical component of evacuation planning. Kimley-Horn has extensive experience designing and implementing outreach programs that support transportation planning, infrastructure projects, and regional mobility initiatives across AEGIS is being used across California
including San Benito County, the Cities of
Moreno Valley, Monterey, Pacific Grove,
and a Texas DOT Statewide study.

7 California. PublicCoordinate, Kimley-Horn’s multilingual digital engagement platform, enables residents to submit locationspecific feedback tied to their jurisdiction continuously throughout the studies.

Our teams work closely with community-based organizations, local jurisdictions, and stakeholder groups to ensure planning efforts reflect the needs of diverse populations, including residents without access to private vehicles, older adults, and individuals with mobility limitations. Successful efforts through PublicCoordinate, boots on the ground, meeting where people are, dynamic activities such as oneon-one events, and multilingual approaches help identify barriers to evacuation and ensure planning recommendations address mobility challenges across communities.

Financial and/or Relational Disclosure
Kimley-Horn has a strong professional working relationship with the City of La Cañada Flintridge, having successfully collaborated on seven projects to date, three of which are currently active. These projects reflect our commitment to providing high-quality services to meet the City's needs. We do not have any financial or professional affiliations with property owners adjacent to the project sites.

Litigation History
Kimley-Horn and its subsidiaries have provided services in all fifty states and numerous countries. Because of the many and varied projects we have completed, we are subject to various legal proceedings from time to time and in the ordinary course of business. It is not practical to provide a complete list as part of this proposal. None of the pending matters, if decided against Kimley-Horn, would have a material impact on our financial statements or impair in any way our ability to serve our clients. Generally, these matters are covered by insurance, and we consider them to be without merit. If you would like to discuss our legal matters in more detail, please contact KimleyHorn’s General Counsel, Richard Cook, at 919.677.2058.

Litigation cases filed in California in the last five years are as follows:

Afonso Contreras v Charter Communications Inc., et al; Superior Court of California, County of Los Angeles; Case No. 25AVCV00326; filed in 2025; alleged personal injury resulting from a traffic accident; dismissed; closed 2026 City of San Rafael v Kimley-Horn; Superior Court of California, County of Marin; Case No. CV 00 04619; filed 2024; alleged economic loss; pending
Vicente Gomez, et al v. Pilot Travel Centers, LLC, et al; Case # CVRI2103878; Superior Court of California, County of Riverside; filed 2021; personal injuries; settled; closed 2024
Kimberly Lynn Wright and Ty Juan Montanez v City of Concord; et al; Superior Court of California, County of Contra Costa; Case No. MSC20- 01067; filed 2020; served 2022; traffic accident, wrongful death claimed; settled; closed 2024 Etzel Williams v Peninsula Corridor Joint Powers Board, City of Burlingame; et al; Superior Court of California, County of San Mateo; Case No. 22-CIV-03763; filed 2024; accident, wrongful death claim; dismissed 2024

8 3. PROJECT UNDERSTANDING AND APPROACH
Project Understanding
La Cañada Flintridge faces a uniquely demanding evacuation challenge. The entire city sits within a Very High Fire Hazard Severity Zone and is nestled in the foothills of the San Gabriel Mountains where steep terrain, dense vegetation, and Santa Ana wind events can transform a localized ignition into a citywide emergency within minutes. The January 2025 Eaton Fire in Los Angeles County demonstrated exactly how quickly these conditions materialize and how little margin for error exists when evacuation demand exceeds network capacity.

La Cañada Flintridge shares that geography, exposure, and urgency.

While wildfire is the dominant hazard, the City must also plan for seismic events along regional fault systems, flooding, and manmade incidents. Each of these hazards have distinct trigger conditions, timing pressures, and operational demands that a single, flexible evacuation framework must accommodate.

Kimley-Horn understands that:
 The City's evacuation network is constrained by design. Narrow, winding residential streets, single-access neighborhoods, and steep grades were not built for emergency demand. Capacity is limited, and sequencing is everything.  I-210 is both an asset and a variable. Freeway conditions, closures, and multi-agency decisions on I-210 will materially affect how La Cañada Flintridge can evacuate and the speed of the evacuation. The plan must model this interaction explicitly.  Schools, care facilities, and access and functional needs populations cannot be treated as afterthoughts. Their evacuation timing, coordination requirements, and communication needs must shape the plan's core strategies, not its appendix.  The Red Flag No-Parking Program and evacuation operations are the same system. The conditions that trigger parking restrictions are the same conditions under which evacuation orders follow. The plan must connect these explicitly.

The plan must be sized for the future City, not just today's. Full General Plan buildout at maximum permitted densities represents a real future population moving through the same constrained network. Designing for current conditions is a compliance gap and a safety gap. It is not a single event but a system challenge that requires a coordinated framework that integrates planning, operational readiness, and interagency decision-making.

Comprehensive Solutions Oversight
Evacuation readiness in the City depends on coordination across City departments, public safety partners, and the community. KimleyHorn will structure project oversight so that governance, technical analysis, community engagement, and agency coordination remain closely aligned throughout the study and produce a plan the City can formally adopt and operationally activate. The key elements of our approach are described on the following page.

9 Kimley-Horn’s approach is designed to do exactly that by combining advanced evacuation analytics via AEGIS, coordination and communication expertise to ensure that the Plan becomes a long-term decision-support tool rather than a static planning document. Our approach is grounded in three principles:
 Open Space, Conservation, and Safety Element Update Connection  AEGIS: Ready-to-Deploy Evacuation Decision Platform from Day-One  Equitable Evacuation Planning with Community Engagement AEGIS: A Ready-to-Deploy Evacuation Decision Platform from Day-One Most evacuation studies rely on analytical tools assembled during the project. However, scripts, mesoscopic models, and one-off analyses that can be difficult for agencies to maintain after the study is complete. These approaches often leave agencies with results that cannot easily be reproduced, updated, or applied to future planning decisions. These results also don’t provide the level of granularity needed to develop real-world solutions.

Kimley-Horn takes a different approach. Our team
developed a custom solution, AEGIS, an evacuation
modeling and decision-making support platform that is
already operational and ready to be configured for City of La Cañada Flintridge (Figure 1). This platform
integrates evacuation simulation, behavioral mobility
data, network analysis, and emergency response
modeling into a single analytical environment designed
specifically for agency decision-making and compliance
for AB 747/AB 1409/SB 99 Assessment. AEGIS will use
both Replica data and travel demand model data as an
input that is both grounded in historic behavior and
adaptable to future scenarios.

FIGURE 1: Tool User Interface

10 Instead of producing a one-time plan, this approach provides a reusable evacuation planning and decision support platform that agencies/jurisdictions can continue to apply as conditions, policies, and infrastructure evolve.

Ready to Deploy. Because AEGIS is already fully developed, Kimley-Horn can begin analysis immediately rather than spending project resources developing analytical tools. This allows the study to focus on insight generation, engagement, and implementation strategies from the outset.

Designed for Everybody, Not Just Analysts. AEGIS was developed to address a common limitation of evacuation studies: highly technical models that jurisdictions cannot realistically maintain or update once a consultant team leaves.

Rather than leaving behind fragmented scripts or consultant-dependent models, the project delivers a complete analytical environment that can continue to support planning, preparedness, and operational coordination long after the plan is complete.

To illustrate the capabilities of the AEGIS platform, Kimley-Horn conducted a preliminary wildfire evacuation scenario (Figure 2) affecting the wildland-urban interface areas in La Cañada Flintridge, assuming a fire originating in the northern hillsides and limiting route availability along key canyon corridors. The full City is assumed to be the evacuation zone, and residents are notified to evacuate in the early morning at 7 AM, and instructed to clear the wildfire zone by 10 AM. When evacuation demand was introduced alongside typical weekday traffic, significant congestion formed within the first 60 minutes at key bottlenecks from La Crescenta spilling on to Foothill Boulevard and at Angeles Crest Highway, both caused by excessive demand for I-210 on-ramps.

Within the first 2 hours of the
evacuation, as evacuee
departures peaked, congestion
on I-210 and SR-2 caused
evacuees to utilize local
residential roadways to clear the immediate fire zone, compounding delays for neighborhoods dependent on a single point of egress. Modeled clearance times vary significantly by zone, with neighborhoods experiencing increased congestion facing delayed time to clear the evacuation zone.

TABLE 1: Moving Beyond Traditional Evacuation Planning
FIGURE 3: QR Code for the
Evacuation Animation
FIGURE 2: City Evacuation Scenario

11 These preliminary findings underscore the importance of phased, zone-based evacuation sequencing and pre-coordinated communications — both of which will be central to the Citywide Evacuation Plan.

Open Space, Conservation, and Safety Element Update Connection Kimley-Horn’s work on the Open Space and Conservation Elements provides an understanding of La Cañada Flintridge’s vegetation types, canopy distribution, and open space networks. This work directly informs evacuation planning by identifying where wildfire behavior, fuel loads, and topography may affect the reliability and safety of evacuation routes. It allows us to understand constraints and create redundancy is needed, advice on vegetation management such as fire-resistant species, maintenance regimes, and defensible space along corridors. In addition, our understanding of the City’s open space and trail systems creates opportunities to evaluate secondary access, emergency connectivity, and potential refuge areas, moving the evacuation study beyond a purely traffic-focused exercise to one grounded in real-world hazard conditions.

This integrated foundation also strengthens the subsequent Safety Element update by aligning evacuation strategies with Safety Element’s climate resilience requirements.

Equitable Evacuation Planning with Community Engagement Effective evacuation planning must account for the needs of residents who may face additional challenges during emergency events, including identification of access and functional needs populations, consideration of schools, care facilities, and other sensitive uses, and planning considerations for persons with disabilities, older adults, and others requiring assistance.

In La Cañada Flintridge, these considerations are particularly important given the canyon road network, varying levels of route redundancy across neighborhoods, and the concentration of single-access communities that SB 99 requires the plan to explicitly address.

Kimley-Horn will work with the City in implementing an inclusive and comprehensive outreach strategy that provides clear and meaningful input for the technical analysis and resulting recommendations. The outreach approach will engage community-based organizations and others to confirm that the resulting recommendations and tools reflect the varied conditions, constraints, and needs across La Cañada Flintridge and support a context-sensitive, layered approach to evacuation planning.

This effort also provides an opportunity to educate the public on evacuation procedures and the importance of preparedness before an emergency occurs. Through outreach and engagement, the study will help identify how different populations receive and respond to information, allowing the City to refine communication strategies and delivery methods for emergency conditions.

Using behavioral mobility data provided by Replica and the SCAG travel demand model, the project team will identify areas where residents may have limited access to vehicles or transportation options and evaluate how evacuation strategies perform for those populations. The approach will examine access to evacuation routes with consideration of different socioeconomic and demographic groups. These findings will be integrated into the AEGIS population-level granularity analysis, confirming that equity considerations are embedded in the modeling itself rather than treated as a separate policy discussion.

12 The findings will also be integrated into the Evacuation Plan Dashboard, a color-coded, GIS-backed operational platform that consolidates all plan elements into a single City-maintained interface. For community outreach purposes, the dashboard's Citywide Readiness Indicators layer provides a transparent, accessible summary of route redundancy, communications coverage, and vulnerable population exposure across all zones, enabling City staff to communicate readiness gaps and priorities clearly to residents, commissions, and City Council. The Vulnerability Engagement Matrix layer within the dashboard maps AFN partner contacts, activation triggers, and lead times by population group, ensuring that the equity commitments made during outreach translate directly into operational plan content. This integrated approach embeds equity considerations directly within the modeling and technical analysis, rather than treating them as a separate policy discussion. The study will identify practical strategies that improve evacuation accessibility and readiness across communities, ensuring that evacuation planning supports all residents of La Cañada Flintridge.

This integrated approach ensures that evacuation planning supports all residents of La Cañada Flintridge, with particular attention to those who face the greatest barriers during an emergency.

FIGURE 4: Community Readiness Assessment Dashboard

13 Scope of Services
Task 1: Project Management and Coordination
Effective project management is the foundation of a successful evacuation planning effort. Kimley-Horn will establish clear governance, communication protocols, and quality controls from day one, confirming that City staff are engaged at every stage, deliverables are produced on schedule, and the project remains aligned with the City's priorities throughout.

Task 1.1: Kick-Off Meeting
At the onset of the project, Kimley-Horn will convene a kick-off meeting with City staff to align on scope, schedule, roles, and expectations.

In advance of the meeting, we will prepare a draft agenda and preliminary data needs list for City review. Within one (1) week of the meeting, we will deliver a written summary and a formal Data Needs Memorandum identifying the documents, datasets, and contacts required to advance the work efficiently.

Task 1.2: Regular Coordination Meetings
The Kimley-Horn team will hold monthly virtual coordination meetings with City staff to discuss ongoing project status and gather feedback on any potential issues and draft documents. We will prepare agendas, summaries, and action items for each meeting to align with the project schedule. Ongoing communication will be maintained via email and phone calls. The Kimley-Horn team will also be available via email to address any inquiries or issues that may arise during the project.

AEGIS Pre-Configuration at Kick-off. Most evacuation planning teams spend the first weeks of a project assembling data and standing up analytical tools. Kimley-Horn arrives differently. Because AEGIS is already operational and has been configured for California jurisdictions with similar geographic and roadway conditions, our team will present a preliminary La Cañada Flintridge network configuration and initial scenario assumptions at the kickoff meeting giving City staff an early, visual understanding of how the City's constraints will be modeled and where the analysis will focus. This transforms the kickoff from an administrative meeting into a substantive planning conversation.

Project Work Plan and Risk Register. Following the kickoff meeting, Kimley-Horn will prepare a detailed Project Work Plan outlining tasks, milestones, coordination points, and review periods. As part of the Work Plan, we will establish a formal Project Risk Register classifying each identified risk by:

Likelihood Impact Mitigation Strategy Escalation Pathway This confirms that schedule risks, data gaps, and coordination dependencies are identified and managed proactively rather than discovered mid-project.

Schedule Management and Progress Reporting. Kimley-Horn employs a firmwide workload forecasting system to track staff commitments and project milestones, enabling proactive resource management. Monthly progress reports will accompany each invoice summarizing completed work, upcoming tasks, and any schedule or scope considerations requiring City attention.

14 Task 1.3: City Departments and Public Safety Partners Coordination As directed by the City, Kimley-Horn will hold up to four (4) virtual coordination meetings with relevant City departments throughout the planning process. These sessions are distinct from the external agency coordination conducted under Task 4.7. Their purpose is internal, gathering departmental input on strategies, existing programs, operational protocols, and data resources that must inform the technical analysis before it is conducted, not after.

Task 1 Deliverables
Required Deliverables Enhanced Deliverables
Project kickoff meeting — agenda and summary Preliminary AEGIS network configuration presented at kickoff
Data Needs Memorandum Project Risk Register
Detailed Project Work Plan and Schedule Decision-point meeting materials at each major milestone
Regular coordination meeting agendas and summaries
Monthly progress reports
City department coordination meeting agendas and summaries (up to 4 virtual)
Task 2: Review of Existing Conditions and Documents
Kimley-Horn will approach this task as a diagnostic, not a document review. We will cross-reference the City's existing plans against each other and against applicable State requirements to identify conflicts, gaps, and compliance exposure that the Citywide Evacuation Plan must address.

Task 2.1: Policy and Regulatory Document Review
Kimley-Horn will conduct a comprehensive review of the City's adopted planning and emergency management documents, including:
 General Plan Safety Element, including the deferred AB 747 evacuation routes analysis noted on page 5-2  Local Hazard Mitigation Plan, including identified hazards, risk assessments, and mitigation actions  Existing Emergency Operations Plans, evacuation materials, maps, and procedures  Relevant after-action reports and prior emergency events, including Red Flag activations and the January 2025 Eaton Fire response  Applicable County, State, and Federal guidance including AB 747, SB 99, AB 1409, and California OES evacuation planning standards
Front-Loading Departmental Knowledge. City departments hold critical operational knowledge that most consultants discover very late or miss entirely. Public Works staff understand how the Red Flag No-Parking Program is enforced in practice, where it has worked, and where it has not. Communications staff know which alerting channels actually reach residents. Planning staff understand the development pipeline and where density is coming. Kimley-Horn will structure these early departmental sessions to extract that knowledge systematically and feed it directly into the analytical assumptions, scenario parameters, and phasing strategies that drive the evacuation plan confirming that the final product reflects how the City actually operates, not how it appears on paper.

15 The roadway and circulation review — including the role of I-210, local street network characteristics, limited access points, and the Red Flag No-Parking Program's relationship to roadway clearance — will be conducted in coordination with the AEGIS network configuration initiated in Task 1, confirming that access constraints are translated directly into the analytical framework before modeling begins.

Task 2 Deliverables
Required Deliverables Enhanced Deliverables
Summary of existing plans, documents, and materials
reviewed
Gap and Compliance Matrix (Safety Element, LHMP, EOPs, AB 747, SB 99)
Roadway and access conditions summary including I-210
analysis
Identification of data gaps and additional information needs Task 3: Special Populations and Access Considerations
Kimley-Horn will identify, map, and develop planning considerations for access and functional needs populations and sensitive land uses across La Cañada Flintridge. The geographic and demographic findings from this task serve as direct inputs to the AEGIS evacuation modeling in Task 4 confirming that AFN populations are embedded in the analysis as a core assumption, not addressed after the fact.

Planning considerations developed here will be carried forward into evacuation strategies in Task 5 and communication protocols in Task

6. Gap and Compliance Matrix. Rather than delivering a narrative summary of what existing documents contain, Kimley-Horn will produce a structured Gap and Compliance Matrix cross-referencing the City's Safety Element, Local Hazard Mitigation Plan, existing EOPs, and applicable State requirements including AB 747 and SB 99. For each requirement, the matrix will identify whether the City's current documents satisfy it, partially satisfy it, or leave it unaddressed — and flag which gaps the Evacuation Plan must close to achieve compliance and support Safety Element amendment. This matrix becomes a living reference tool for the project, directly informing the scope of the hazard and evacuation analysis in Task 3, the evacuation strategies in Task 5, and the Safety Element amendments that AB 747 and SB 99 will ultimately require. No other deliverable in this project more clearly demonstrates the team's understanding of the regulatory landscape — or more directly connects existing conditions review to the work that follows.

Update to Safety Element. Following completion of the hazard and evacuation analysis, the Safety Element will need to be updated to incorporate the findings and may require targeted revisions to policies and actions related to evacuation routes. Since the City will be amending the Safety Element to comply with SB 99 and AB 747, the City may also consider compliance with AB 2694- extreme heat resilience. The tree canopy and landscape analysis conducted as part of the Open Space Element directly informs this effort, particularly in balancing wildfire risk with heat exposure, identifying heat-vulnerable areas, and evaluating opportunities for shade and cooling strategies. By carrying this analysis forward, Kimley-Horn can develop coordinated, non-conflicting policies and actions across the Safety, Open Space, and Conservation Elements—linking evacuation planning with vegetation management, open space planning, and long-term climate adaptation. This integrated approach supports a more practical, defensible, and resilient framework for the City.

Open Space, Conservation and Evacuation Routes Connection. Kimley-Horn’s work on the Open Space and Conservation Elements provides an understanding of La Cañada Flintridge’s vegetation types, canopy distribution, and open space networks. This work directly informs evacuation planning by identifying where wildfire behavior, fuel loads, and topography may affect the reliability and safety of evacuation routes. It allows us to understand constraints and create redundancy if needed, advice on vegetation management such as fire-resistant species, maintenance regimes, and defensible space along corridors. In addition, our understanding of the City’s open space and trail systems creates opportunities to evaluate secondary access, emergency connectivity, and potential refuge areas, moving the evacuation study beyond a purely traffic-focused exercise to one grounded in real-world hazard conditions. This integrated foundation also strengthens the subsequent Safety Element update by aligning evacuation strategies with Safety Element’s climate resilience requirements.

16 Task 3.1: Identification of Access and Functional Needs Populations Kimley-Horn will identify and map populations that may require additional assistance during evacuation, including older adults, people with disabilities, households without access to vehicles, and communities with access to fewer than two evacuation routes. Data sources will include census data, the City's updated housing element, CalEnviroscreen, and local datasets, supplemented by coordination with City staff to identify areas where evacuation timing and support needs differ from the general population.

Task 3.2: Sensitive Land Use and Facility Assessment
Kimley-Horn will identify and evaluate sensitive land uses requiring specialized evacuation planning such as schools, childcare facilities, senior housing, care facilities, and other uses with higher occupancy or limited mobility populations. Working with City staff, Kimley-Horn will map these facilities in GIS and evaluate operational factors including evacuation timing during school hours, occupancy levels, and coordination requirements with facility operators.

Task 3 Deliverables
Required Deliverables Enhanced Deliverables
Summary and mapping of AFN population concentrations SB 99 two-route compliance assessment Identification of single-access communities Quantified population exposure by scenario Inventory and GIS mapping of sensitive land uses and facilities Summary of operational considerations by facility type
SB 99 Two-Route Requirement. SB 99 requires that evacuation planning identify communities with access to fewer than two evacuation routes and develop strategies to address those constraints. La Cañada Flintridge's canyon road network means this is a significant number of neighborhoods are served by a single point of egress. Kimley-Horn will map these communities explicitly and quantify the population affected under each scenario, establishing the factual basis for addressing their specific needs in the evacuation analysis and plan.

17 Task 4: Hazard and Evacuation Analysis
Kimley-Horn will conduct a scenario-based evacuation analysis using AEGIS to evaluate La Cañada Flintridge's evacuation performance across all hazards identified in the Local Hazard Mitigation Plan, with primary focus on wildfire, earthquake, and manmade hazards.

REPLICA: High-Resolution Mobility Data
for Realistic Evacuation Conditions
Replica mobility data provides the behavioral
foundation for realistic background traffic conditions
within the AEGIS platform. Using Replica's highresolution mobility datasets with Travel Demand Model data, AEGIS reconstructs minute-by-minute
travel demand including origin-destination patterns,
trip purposes, and temporal variations throughout the
day. Evacuation demand is then layered onto these
background conditions to simulate how emergencies
interact with real-world traffic.

Replica's historic disruption and event datasets
(Figure 5) are also used to calibrate and validate the
simulation, ensuring that modeled congestion
patterns, speeds, and queue formation closely reflect
how the transportation network behaves during real
incidents.

FIGURE 5: LA fires' evacuation traffic data used to calibrate AEGIS AEGIS: Integrated Methodology Kimley-Horn's evacuation analysis integrates five data inputs and a structured scenario definition layer into a single analytical environment:
 Replica behavioral mobility data — high-resolution, validated travel patterns including origin-destination flows, time-of-day demand, and trip purpose segmentation, calibrated against historic disruption data from the January 2025 Eaton Fire and regional fire events  SCAG subarea extraction — regional travel demand foundation ensuring consistency with adopted planning assumptions across the Los Angeles Basin
 Land use and buildout inputs — parcel-level designations and approved housing density standards provided directly by Kimley-Horn's land use team, already engaged on the City's General Plan Update  Roadway network — I-210, canyon roads, limited access points, and single-egress neighborhoods configured directly in the model  Hazard data / Genasys zones — LHMP hazard boundaries and Genasys zone mapping establishing where evacuation demand originates and how zones are sequenced
These inputs feed a structured scenario matrix defining the conditions to be tested, including zone sequencing, evacuation triggers, contraflow operations, signal timing modifications, and Red Flag No-Parking conditions before being run through the AEGIS agent-based simulation engine, which models individual evacuees at a second-by-second level and produces time-progressive outputs across all scenarios.

18 Task 4.1: Hazards and Genasys Zone Mapping
Kimley-Horn will review the City's Local Hazard Mitigation Plan to confirm the geographic boundaries of each identified hazard type — wildfire, earthquake, and manmade, and map those boundaries directly to the City's Genasys evacuation zones. This establishes the spatial framework for all scenario development and ensures that evacuation strategies and zone activation sequences are tied to the zone structure the City already uses for alerting and notifications.

Building on the after-action reports reviewed in Task 2, Kimley-Horn will facilitate a working session with City staff, fire, and law enforcement partners at the outset of this task. Using prior Red Flag activations and evacuation incidents as anchors, this session will confirm how previous events and disasters evolved and progressed, which are inputs that directly inform scenario assumptions and AEGIS calibration before modeling begins.

Task 4.2: Evacuation Scenario Development
Four (4) evacuation scenarios will be developed and modeled, each run under two land use conditions — existing and full General Plan buildout at maximum permitted densities — for a total of eight (8) model runs. The Red Flag No-Parking Program will be incorporated as an operational variable within the wildfire scenarios, reflecting its direct effect on roadway clearance capacity and available lane width during fire weather events.

Scenario Hazard Potential Key Variables
1 Wildfire Wind-driven event, northern hillside ignition, Red Flag conditions, and No-Parking Program active
2 Earthquake Post-seismic network degradation, infrastructure damage, reduced capacity corridors 3 Manmade Hazard Rapid-onset, limited warning, full citywide demand 4 Wildfire — school
hours
School dismissal demand surge, parent convergence, facility-specific egress constraints While these scenarios are potential considerations due to revision, any additional scenarios may be evaluated at the City's request with a corresponding adjustment to scope and fee.

Population-Level Granularity AEGIS models individual evacuees as agents, enabling population segmentation by demographic and functional characteristics within the simulation itself.

Population Segment Modeling Consideration
Households without vehicles Departure dependent on assistance or neighbor coordination Older adults and individuals with mobility limitations Extended preparation times, reduced speeds, accessible route dependency School-age children during school hours Staged release surge, parent convergence, facility egress constraints Non-English-speaking residents Alert reception lag in departure time distribution Single-access neighborhoods Full dependency on one egress point, high choke point sensitivity Findings feed directly into Tasks 4 and 6.

19 Task 4.3: Evacuation Triggers and Decision Points
Using AEGIS clearance time outputs, Kimley-Horn will develop a concise decision matrix mapping hazard condition thresholds to Genasys zone activation sequences and shelter-in-place criteria. These findings will be validated with fire, law enforcement, and emergency management partners through Task 7, where the operational decision framework will be finalized.

Task 4.4: Roadway Capacity, Choke Point Analysis, and AEGIS Outputs AEGIS will analyze roadway capacity and identify choke points, delays, and bottlenecks across the City's network under each scenario and land use condition. This includes queue propagation analysis along Foothill Boulevard, Angeles Crest Highway, and I-210 on-ramp corridors, evaluation of single-point-of-egress neighborhoods, and intervention testing, including contraflow operations and signal timing modifications on key corridors.

All analytical findings will be delivered through AEGIS's full suite of outputs, providing the City with decision-ready materials for plan development, public communication, and City Council briefings.

Task 4 Deliverables
Required Deliverables Enhanced Deliverables
Hazard boundary and Genasys zone mapping Access and Functional Needs (AFN) and equity clearance analysis by zone and population group
Scenario modeling results — four (4) scenarios x two (2) land use conditions (eight [8] model runs)
Interactive AEGIS HTML dashboards
Choke point, delay, and network capacity analysis Scenario animation outputs for public communication and City Council briefings
Evacuation trigger and decision point matrix Intervention comparison outputs (contraflow, signal timing) carried forward into Task 5
Evacuation Analysis Technical Documentation GIS exports — zone maps, routing overlays, constraint mapping Data-Driven Decision Matrix. Most evacuation plans rely on vague trigger language. Kimley-Horn will replace that ambiguity with a structured, one- to two-page decision matrix derived directly from AEGIS scenario outputs. For each hazard type, the matrix will identify the specific network thresholds at which each Genasys zone should be activated, the recommended zone release sequence to minimize citywide clearance time, and the conditions under which shelter-in-place is preferable to evacuation. This gives the City a defensible, operationally actionable trigger framework, but a pre-analyzed decision tool grounded in the City's actual network performance.

AEGIS Output Suite All analytical findings are delivered through AEGIS's integrated output environment, where the same underlying simulation results can be presented in multiple formats depending on the audience and purpose:
 Clearance time maps — zone-by-zone and system-level clearance times under each scenario and land use condition, identifying where the network fails first and under what demand
 Interactive HTML dashboards — queue formation, bottleneck locations, delay severity, and clearance progression across the network in time-progressive format
 Scenario animations — visual simulations of each evacuation scenario showing how congestion forms, propagates, and clears, suitable for public meetings and City Council briefings  GIS exports — evacuation zone maps, routing overlays, and constraint mapping formatted for integration into the plan and publicfacing materials  Intervention comparison outputs — side-by-side clearance time results across baseline, contraflow, and signal timing scenarios, carried forward as actionable recommendations in Task 5

20

21 Task 5: Evacuation Strategy and Procedures
Task 5 translates the analytical findings from Tasks 3 and 4 into the operational core of the Citywide Evacuation Plan with the strategies, procedures, routing concepts, and decision frameworks that City staff, public safety partners, and the Joint Operations Team will actually use when conditions demand activation. Every recommendation in this task is grounded in AEGIS scenario outputs, not generic planning guidance.

Task 5.1: Evacuation Concepts and Zone-Based Strategies Kimley-Horn will develop zone-based evacuation strategies for each of the City's Genasys zones, translating the clearance time analysis and choke point findings from Task 4 into specific, actionable plan content. This includes recommended zone release sequences for each hazard scenario, phased evacuation approaches that minimize simultaneous network demand, and identification of primary, secondary, and contingency routes by zone.

Task 5.2: Traffic Control and Routing Concepts
Kimley-Horn will develop high-level traffic control and routing concepts for primary evacuation corridors, building directly on the operational testing such as contraflow and signal timing intervention testing conducted in Task 4. Where AEGIS scenario outputs demonstrated measurable clearance time improvements, those findings will be carried forward as specific operational strategies and targeted infrastructure improvement recommendations for each affected corridor such as signal modifications, ITS enhancements, or geometric improvements which are needed to optimize capacity and functionality during an evacuation, without proceeding to full engineering design.

The Dynamic Route Resilience Layer developed in Task 4 will be carried forward here as the spatial foundation for routing recommendations classifying corridors as Primary, Secondary, or Contingent based on AEGIS-modeled performance under each scenario and land use condition.

Task 5.3: Incident Command System Integration, Roles, and Vulnerable Population Activation
Kimley-Horn will develop a clear roles and responsibilities framework connecting the Citywide Evacuation Plan to the Incident Command System structure under which LA County Fire, LASD, and City staff already operate. This framework will define lead and supporting roles across City departments, the Sheriff, Fire, Public Works, and communications teams, establish decision pathways tied to evacuation triggers and thresholds, and align with SEMS/NIMS and Unified Command principles. La Cañada Flintridge's Joint Operations Team and Public Safety Commission will be referenced as the City's existing coordination bodies within the ICS framework, ensuring the plan connects to institutional structures already in place rather than creating new ones.

Neighborhood Snapshot Sheets. For each Genasys zone, Kimley-Horn will develop a one-page Neighborhood Snapshot Sheet — a concise, visual reference tool combining a zone map, primary and secondary evacuation routes, activation trigger thresholds, key contacts, and operational notes for City staff and first responders. These sheets are designed for rapid deployment — printed and posted in the EOC, distributed to LASD and LA County Fire, and embedded in the digital Evacuation Operations Dashboard. Rather than requiring responders to navigate the full plan document under time pressure, the snapshot sheets put the essential information for each zone on a single page.

22 Task 5.4: Evacuation Plan Dashboard
Kimley-Horn will develop an integrated Evacuation Plan Dashboard consolidating all operational tools, zone strategies, routing layers, role frameworks, and AFN activation protocols into a single, City-maintained platform. The dashboard is designed for use before, during, and after an emergency event.

Roles and Responsibilities Quick Reference Cards. Kimley-Horn will develop concise, color-coded Quick Reference Cards for each key role in the evacuation event (City EOC Director, Public Works, LASD, LA County Fire, Communications, and Public Information Officer). Each card identifies primary responsibilities by ICS phase, key decision points, coordination contacts. Cards are designed for the EOC wall, field vehicles, and digital access providing instant operational clarity without requiring staff to consult the full plan document during a time-sensitive activation.

Vulnerability Engagement Matrix. The VEM is an editable operational tool, formatted as both a dashboard view and a printable reference , that maps each identified AFN population group to the partner agency responsible for their evacuation support, the communication method and channel to be used, the activation trigger, and the estimated lead time required. For La Cañada Flintridge, this includes school district coordination protocols, care facility notification sequences, LASD welfare check procedures for mobilitylimited residents, and AlertLCF messaging sequences for non-English-speaking households. The VEM connects the AFN identification work in Task 3 to operational activation procedures in a single, maintainable tool that City staff can update as conditions and contacts change.

Evacuation Plan Dashboard Most evacuation plans produce a document. Kimley-Horn will produce a document and a dashboard. The dashboard is a color-coded, GIS-backed operational platform that gives City staff and the Joint Operations Team real-time access to every element of the plan in a single interface:

Dashboard Layer What It Does
Zone Activation Monitor Genasys zone activation status, trigger thresholds, and clearance time estimates by scenario
Dynamic Route
Resilience Layer
Primary, Secondary, and Contingent route classifications by scenario — showing which corridors hold and which fail first under evacuation demand Neighborhood Snapshot
Sheets
One-click access to zone-level reference cards showing routes, triggers, contacts, and operational notes
ICS Quick Reference
Cards
Color-coded duty cards by agency and ICS phase — who does what, in what order, under whose authority
Vulnerability
Engagement Matrix
AFN partner contacts, activation triggers, communication channels, and lead times by population group
Citywide Readiness
Indicators
Color-coded summary of route redundancy, communications coverage, and vulnerable population exposure across all zones
The dashboard is configured in ArcGIS/HTML and delivered to the City as a maintained, updatable platform, not a static PDF. It can be updated as zone boundaries change, contacts turn over, or new evacuation scenarios are run. This ensures the plan remains operationally current beyond the delivery date.

23 Task 5 Deliverables
Required Deliverables Enhanced Deliverables
Zone-based evacuation strategies and concepts Neighborhood Snapshot Sheets — one per Genasys zone
Phased evacuation sequencing by hazard scenario Dynamic Route Resilience Layer (GIS, planning level) Traffic control and routing concepts with corridor-specific recommendations
I-210 Coordination Protocol
ICS roles and responsibilities framework Roles and Responsibilities Quick Reference Cards Shelter-in-place vs. evacuation decision framework (from Task 4.3) Vulnerability Engagement Matrix Evacuation Plan Dashboard
Task 6: Public Communications and Implementation Framework Kimley-Horn will develop a Public Communications and Implementation Toolkit that translates evacuation strategies into clear, actionable, and field-ready products for both the public and City staff. While the Evacuation Operations Dashboard in Task 5 serves as the internal operational platform during activation, Task 6 produces the outward-facing materials and messaging infrastructure that reaches residents, businesses, and visitors — before, during, and after an emergency event. All materials will be coordinated with City communications staff to confirm consistency with existing City branding, protocols, and the AlertLCF/Everbridge notification system.

Task 6.1: Public-Facing Evacuation Guidance
The Evacuation Operations Dashboard developed in Task 5 is designed for City staff and the Joint Operations Team (it is an internal operational platform). Task 6.1 produces the resident-facing equivalent: simplified, visually driven materials that translate the same underlying analysis into information the public can act on without training or context.

Kimley-Horn will develop a public-facing Evacuation Zone Map aligned with Genasys zones and primary evacuation routes, a QuickReference Guide outlining step-by-step actions for evacuation and shelter-in-place scenarios, and up to three (3) scenario-based maps illustrating evacuation conditions evaluated in Task 4. Where appropriate, County and State guidance materials will be incorporated to maintain consistency with established best practices. Additional scenarios may be mapped at the City's direction with a corresponding adjustment to scope and fee. Materials will be provided in English, with translation into additional languages available as an as-needed service.

Task 6.2: Alerting and Messaging Playbook
Kimley-Horn will develop a structured Alerting and Messaging Playbook establishing how, when, and through which platforms evacuation information is communicated. The playbook will be built around the City's existing AlertLCF system, powered by Everbridge, and will align message content and sequencing directly with the evacuation trigger thresholds and Genasys zone activation sequences established in Task 4.3. Messaging will be developed for advisory, voluntary, mandatory, expanded evacuation, and re-entry scenarios, with sequences directly tied to evacuation phases and decision points. The playbook will also establish coordinated use of multiple communication platforms, including the City website, social media, and digital message signs, to enhance message reach and provide redundancy.

24 Task 6.3: Maintenance and Update Guidance
Kimley-Horn will develop a Plan Maintenance and Update Protocol enabling the City to keep evacuation materials current and operationally relevant over time. The protocol will establish clear guidance on when updates should occur including annual reviews, postevent updates, changes in development or roadway conditions, advancements in technology, and updates to State guidance and define roles and responsibilities for each update type. Practical tools, including an annual review checklist will support consistent and efficient updates by City staff without requiring a full consultant engagement.

Task 6.4: Coordination with City Communications Staff
Kimley-Horn will coordinate closely with City communications staff throughout plan development to ensure all public-facing materials align with existing City protocols, branding, and messaging standards. Up to two (2) virtual coordination meetings will be conducted to review content, refine messaging, and support implementation readiness. Up to two (2) rounds of revisions to materials are included.

Task 6 Deliverables
Required Deliverables Enhanced Deliverables
Simplified Evacuation Zone Map Scenario-based evacuation maps (up to 3) Quick-Reference Guide — evacuation and shelter-in-place Pre-scripted AlertLCF message templates by activation phase Alerting and Messaging Playbook Message sequencing flowcharts by hazard and activation phase
Plan Maintenance and Update Protocol with annual review checklist
Coordination with City communications staff (up to 2 meetings) Task 7: Community Engagement and External Agency Coordination Kimley-Horn will support a structured, City-directed community engagement and agency coordination process to inform development of the Citywide Evacuation Plan. All engagement activities will be conducted at the City's direction and coordinated in advance with City staff. The scope below defines the specific activities, meetings, and deliverables included in this task. Activities beyond those identified, including additional workshops, meetings, translated materials, or agency coordination sessions, may be accommodated at the City's request with a corresponding adjustment to scope and fee.

Task 7.1: Community Engagement Plan and Digital Engagement Kimley-Horn will prepare a Community Engagement Strategy outlining methods, timing, and tools for engaging residents, stakeholders, and City commissions at key project milestones. The strategy will focus on listening to community perspectives, understanding local evacuation experiences, and identifying concerns that should inform plan development. Kimley-Horn will work with City staff to identify and maintain a list of community, local, and regional partners with an interest in evacuation planning.

Pre-Scripted Templates Tied to Trigger Thresholds. Most agencies draft emergency messages under pressure during the event, when time is short and conditions are evolving. Kimley-Horn will eliminate that gap by developing pre-scripted AlertLCF message templates for every activation phase, each directly tied to the trigger thresholds in the data-driven decision matrix from Task 4.3. When the network threshold is met and a zone is activated, the message is already written, approved, and ready to push through Everbridge. A message sequencing flowchart will document the communications decision pathway from initial advisory through re-entry giving City communications staff a clear workflow tool for every scenario without requiring real-time content development under pressure.

25 Task 7.2: Online Community Survey
Kimley-Horn will develop one (1) online survey to gather structured community input on evacuation experiences, concerns, and preparedness. The survey will include multiple-choice, ranking, and open-ended questions designed specifically to inform the evacuation planning process. Draft questions will be provided to the City for review and approval prior to launch. Kimley-Horn will provide the City with a flyer, social media post, QR code, and survey link for distribution. The City is responsible for survey distribution through its own channels.

One survey is included in this scope. Translation services are available as an as-needed service with a corresponding adjustment to scope and fee.

Task 7.3: Public Workshop — In-Person
Kimley-Horn will facilitate one (1) in-person workshop, approximately two hours in length, to solicit community input and educate residents about the Evacuation Plan. The workshop will include a presentation, activity stations, roll-out maps for participant markup, and comment cards. The City is responsible for securing the venue and distributing the promotional piece through City channels. One round of revisions to materials is included. One (1) in-person workshop is included in this scope. Additional workshops are available with a corresponding adjustment to scope and fee.

Task 7.4: Public Workshop — Virtual
Kimley-Horn will facilitate one (1) virtual workshop, approximately one hour in length, structured similarly to the in-person workshop with online polling and interactive activities. The City is responsible for distributing the promotional piece. One virtual workshop is included in this scope. Additional virtual workshops are available with a corresponding adjustment to scope and fee.

Task 7.5: City Advisory Bodies and Commission Presentations Kimley-Horn will present to City advisory bodies and commissions as directed by City staff. Given the direct relevance of this project, presentations are anticipated to include the Emergency Preparedness Coordinating Committee, the Public Safety Commission, and the Sustainability and Resilience Commission. The City will coordinate meeting logistics and invitations. Two (2) in-person presentations are included in this scope. Additional presentations are available with a corresponding adjustment to scope and fee.

PublicCoordinate — Continuous Digital Engagement. Kimley-Horn will deploy PublicCoordinate, Kimley-Horn's multilingual digital engagement platform, to run continuously alongside all in-person and virtual engagement activities throughout the project.

PublicCoordinate enables residents to submit location-specific feedback tied to their neighborhood or zone at any time, reaching populations who cannot attend scheduled meetings, including older adults, working residents, and non-English-speaking households.

Unlike a single-use survey, PublicCoordinate remains open throughout the project, capturing evolving community input at key milestones and feeding it directly into plan development. This is not a replacement for in-person engagement. It is a continuous supplement that ensures no community voice is limited by scheduling or access.

AI-Enabled Engagement Analytics. Kimley-Horn will implement an AI-assisted analytics framework that synthesizes input across all engagement channels, including workshops, surveys, stakeholder meetings, and PublicCoordinate, into a single, structured dataset.

Using natural language processing, the framework will aggregate feedback into a unified view, identify recurring themes and concern clusters across City neighborhoods, detect geographic concentrations of issues tied to specific zones or corridors, and track how community sentiment and priorities shift across project milestones. Rather than reviewing meeting notes and survey results separately, City staff will receive a concise synthesis at each major engagement milestone showing what the community is saying, where they are saying it, and how it should inform the plan. This ensures community input directly shapes analytical assumptions and plan content rather than sitting in a summary appendix.

26 Task 7.6: External Agency Coordination
Building on the working session with fire and law enforcement partners conducted at the outset of Task 4.1, Kimley-Horn will conduct two (2) structured coordination meetings with external agencies involved in evacuation planning and response, including LA County Fire, LASD, Caltrans, CHP, and LA County OES. City staff will be responsible for communicating with and arranging meetings with agencies.

The first meeting will focus on validating scenario assumptions and analytical findings. The second will focus on confirming evacuation strategies, roles and responsibilities, and communication and operational protocols. Two (2) virtual coordination meetings are included in this scope. Additional meetings are available with a corresponding adjustment to scope and fee.

Task 7.7: City Council Coordination
Kimley-Horn will support City Council coordination at the direction of City staff by preparing clear, decision-ready materials and participating in meetings or study sessions as requested. Kimley-Horn will not communicate independently with City Council members and will participate only at the direction of City staff, consistent with the governance protocols established in Task 1. Two (2) in-person meetings or study sessions are included in this scope. Additional meetings are available with a corresponding adjustment to scope and fee.

Task 7 Deliverables
Required Deliverables Enhanced Deliverables
Community Engagement Plan PublicCoordinate platform deployment — multilingual, location-specific
Online survey — flyer, QR code, survey link, and summary Community input summary integrated into plan development In-person workshop — materials, activity boards, summary (1) Virtual workshop — materials and summary (1)
Commission and advisory body presentations and summaries (up to 2)
External agency coordination meeting summaries (up to 2 virtual) City Council presentation materials and meeting summaries (up to 2 in-person)
Task 8: Plan Compilation, Review, and Finalization
The Citywide Evacuation Plan is the product of every prior task such as the hazard analysis, evacuation strategies, AFN considerations, communications framework, and engagement findings all converge here into a single, cohesive, adoption-ready document. Task 8 structures that assembly process with clear review periods, defined comment cycles, and a final deliverable formatted for formal City adoption and long-term operational use.

Task 8.1: Draft Citywide Evacuation Plan
Kimley-Horn will compile all prior task outputs into a complete Draft Citywide Evacuation Plan and submit it to the City for review. The draft will be structured for both operational use and formal adoption, and will include all required deliverables identified in the RFP, and proposed by Kimley-Horn. The draft will be submitted to the City as a complete document formatted for interdepartmental, agency, and stakeholder review. Kimley-Horn will provide the draft agreed formats to support City review and internal distribution.

27 Task 8.2: City Review and Comment Period
Following submission of the draft, the City will conduct a structured review involving relevant City departments, public safety partners, and other stakeholders as directed by City staff. The City will provide one (1) consolidated set of comments to Kimley-Horn at the close of the review period.

Task 8.3: Final Citywide Evacuation Plan
Kimley-Horn will incorporate the City's consolidated comments and deliver the Final Citywide Evacuation Plan. The final document will be formatted for formal adoption and long-term implementation, with clear, actionable procedures, roles, and references to supporting operational tools developed throughout the project The final plan will be delivered in both editable and PDF formats, along with all underlying GIS data, dashboard files, and supporting materials necessary for City use and future updates consistent with the ownership requirements of the RFP.

Task 8 Deliverables
Required Deliverables Enhanced Deliverables
Draft Citywide Evacuation Plan (editable and PDF) Review support meeting (up to 1) Evacuation Analysis Technical Documentation (technical appendix) Executive Summary
Implementation and Maintenance Roadmap
Final Citywide Evacuation Plan (editable and PDF)
All underlying GIS data, dashboard files, and supporting materials Optional Task A: Safety Element Amendment
Optional Task A.1: Safety Element Updates
Based on the findings of the evacuation routes study, Kimley-Horn will prepare targeted amendments to the existing Safety Element. This will include incorporating evacuation route descriptions and mapping to address compliance with Senate Bill 99 and Assembly Bill 747, along with recommended updates to policies and actions, as needed.

In addition, Kimley-Horn will address extreme heat considerations consistent with Assembly Bill 2694 by developing supporting goals, policies, and actions. Any broader updates to other sections, goals, or policies within the Safety Element will be discussed with the City and may be incorporated through a refined scope and fee. Reformatting the Safety Element to align with the Open Space and Conservation Elements is not included but can be provided as an optional task with a corresponding adjustment to scope and fee.

Optional Task A.1 Deliverables
Required Deliverables
Updates to sections and policies as needed based on the evacuation routes study Updates to sections and policies as needed based on AB 2694 — extreme heat resilience