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CRACKFILL CREW - CERTIFICATE OF PROCEDURES
***No work shall begin without this certificate on site, signed by the foreman.*** As the on-site supervisor of the crackfill crew, I hereby certify that I am aware of and will provide for application such that: “Crackfiller shall be maintained upon application below the top of cold mill texturing and shall be thoroughly squeegeed immediately thereafter.” I also certify that I have verified that the crackfill material is the same material shown on the Certification of Compliance, or is the precise product identified in the specifications:
___________________________________
(Crackfill Manufacturer Product Name)
Print Name:
Signed Date
302-17.4 Measurement and Payment. [Add this section]:
The Contract LUMP SUM price bid for the Crack Sealing bid item shall include full compensation for furnishing all labor, material, tools, equipment, and incidentals, and for doing all the work involved in crack filling and necessary traffic control, complete in place, as shown on the bid schedule and plans, and no additional compensation will be allowed. This item shall be paid as a percentage of the work completed.
302-18 FIBER REINFORCED ASPHALT CONCRETE (FRAC).
302-18.1 Description
Fiber Reinforces Asphalt Concrete (FRAC)
This work shall consist of providing and placing FRAC in accordance with these specifications and lines, grades, thicknesses and typical cross-sections shown in the plans. Furnish all materials, equipment, labor and incidentals for mixing fiber in hot mix asphalt (HMA), when fiber is required as a mixture ingredient. Paving FRAC shall be in accordance with these specifications as well as those outlined in section 302-5 of these and the standard specifications, whichever is more stringent.
Definitions:
1. Reinforcing Fibers: High tensile strength aramid fiber blend specially formulated to reinforce hot mix asphalt.
2. Fiber Reinforced Asphalt Concrete (FRAC): A mixture of hot or warm mix asphalt and reinforcing fibers that has greater resistance to rutting, thermal cracking, fatigue cracking, and reflective cracking as compared to conventional non-fiber asphalt mixes.
3. Fiber Reinforced Asphalt Rubber Hot Mix (FR-ARHM): A mixture of rubberized asphalt and reinforcing fibers that has greater resistance to rutting, thermal cracking, fatigue cracking, and reflective cracking as compared to non-fiber rubberized asphalt mixes.
4. Aramid Dispersion State Ratio (ADSR): A measure of the dispersion efficiency of the Reinforcing Fibers within asphalt mixes. ADSR is calculated by comparing the mass of
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aramid in the individual state to the total mass of extracted aramid fibers, expressed as a percentage.
REFERENCES:
1. ASTM D2172, Standard Test Methods for Quantitative Extraction of Bitumen from Bituminous Paving Mixtures
2. ASTM D6433, Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys.
3. AASHTO T322, Determining the Creep Compliance and Strength of Hot-Mix Asphalt (HMA) Using the Indirect Tensile Test Device.
4. AASHTO TP79, Standard Method of Test for Determining the Dynamic Modulus and Flow Number (FN) for Asphalt Mixtures Using the Asphalt Mixture Performance Tester.
5. Zeiada, W., Underwood, S., Stempihar, J., “Extraction of Aramid Fibers from Fiber Reinforced Asphalt Concrete – Special Test Method”, Arizona State University, May 11, 2016.
SUBMITTALS:
1. Submit the following as part of the submittal package:
a. Representative fiber product sample.
b. Fiber product data sheet and certification from the Manufacturer that the fiber product supplied meets the requirements of this specification. c. Manufacturer’s instructions and general recommendations. d. Performance results of ADSR testing from a minimum of three separate laboratory trials to validate Dispersion Efficiency.
e. Performance results of PCI testing from a minimum of three separate field trials to validate Cracking Resistance.
f. Performance results of FN testing from a minimum of three separate laboratory trials to validate Rutting Resistance.
**NOTE: Testing is NOT required on samples from the job mix, submit previously completed lab testing only.
2. Submit a minimum of five unique project examples and references where the reinforcing fiber product was used within 250 miles of the project location. 302-18.2 Materials and Performance
Reinforcing Fiber Properties
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1. Provide a reinforcing fiber blend of Virgin Polyolefins and Virgin Aramids that meets the requirements in Table 1 and Table 2 below.
Table 1
Reinforcing Fiber Material Properties
Property Test Method Polyolefin Aramid
Form Manufacturer
Certification Serrated Monofilament
Nominal Specific Gravity ASTM D276 0.91 1.44
Tensile Strength (psi) ASTM D7269 NA1 400,000
Length (in) Manufacturer
Certification 0.75 0.75
1. Polyolefin fibers will melt or become plastically deformed during production Table 2
Reinforcing Fiber Performance Properties
Performance Measure Test Method Standard Requirement
Dispersion Efficiency Aramid Dispersion
State Ratio (ADSR)
Modified ASTM
D2172 ≥ 85%
Field Performance
Cracking Resistance
Pavement Condition
Index ASTM D6433
≥ 10 PCI Points
Increase, Minimum
4 Years
Resistance to Permanent
Deformation (Rutting) Flow Number (FN) AASTHO TP79 ≥ 75% increase a. Fiber blend performance test results complying with Section D.2 below must be submitted at least two weeks prior to bid date for approval by engineer. b. Non-aramid fiber blends will not be considered as acceptable alternatives to this specification.
302-18.3 Performance Testing Requirements
All historical test results submitted to validate the fiber’s performance in asphalt mixes shall be from previously completed laboratory and field trials using plant-produced FRAC from a documented source only. Results from lab-produced FRAC or FRAC from an undocumented source will not be accepted. Testing is NOT required on samples from the job mix.
Fiber dosage rate in all submitted test reports must be equal to the rate proposed for this project.
Only testing performed by an AASHTO accredited laboratory or nationally recognized university testing lab will be considered.
a. Aramid Dispersion State Ratio (ADSR) Tests from a minimum of three (3) separate laboratory trials.
1. Perform ADSR test based on modified ASTM D2172 procedures as provided in the document entitled “Extraction of Aramid Fibers from Fiber Reinforced Asphalt
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Concrete – Special Test Method”. A copy of the modified extraction methodology can be obtained by making an inquiry to the Pavement and Materials Laboratory at Arizona State University at [email protected].
2. To validate ADSR results, average extracted aramid fiber quantity must equal
0.007 percent by total sample weight with no individual result less than 0.005 percent of the total sample weight.
3. All tested fiber mixes must achieve a minimum ADSR of 85%. b. Pavement Condition Index (PCI) side by side comparison from a minimum of three (3) field trails with a minimum in-service pavement age of four years.
1. PCI surveys shall be performed according to ASTM D6433.
2. Tests results shall include a control and a fiber reinforced pavement section.
FRAC mix shall be identical to control mix except for the inclusion of fibers added at the same dosage as proposed on the project.
3. In field performance sections shall be subject to the same environmental and traffic conditions. A minimum surface area of 500 yd2 per FRAC and control section is required.
4. PCI results from fiber sections shall show a minimum 10 PCI points greater than the control section after a minimum of 4 years.
c. Flow Number (FN) Tests from a minimum of three (3) separate laboratory trials.
1. Perform FN tests using the protocol from AASHTO TP79.
2. Tests results shall include a control and a fiber reinforced mix. FRAC mix shall be identical to control mix except for the inclusion of fibers added at the same dosage as proposed on the project.
3. Results from fiber specimens shall each show an average FN increase of at least 75% over control specimens.
302-18.4 Construction Requirements
Add aramid and polyolefin reinforcing fiber blends at a dosage rate of one (1) pound fiber per one (1) ton of asphalt. Add alternative aramid fiber blends at a rate proposed by the manufacturer that achieves the ADSR, PCI, and FN results required by Section 302-15.2. Have a fiber manufacturer’s representative on site during mixing and production. This requirement can be waived if fiber manufacturer and asphalt producer can supply evidence of manufacturer’s brand of fiber being successfully produced a minimum of three times at the asphalt plant to be used for the project.
1. Batch Plant. When a batch plant is used, add fiber to the aggregate in the weigh hopper and increase both dry and wet mixing times. Ensure that the fiber is uniformly distributed before the injection of asphalt cement into the mixture.
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2. Drum Plant:
a. Inject fibers through the RAP collar using an automatic, metered air blown system to promote rapid and complete fiber dispersion. System must automatically record fiber addition data so as to remove human error. Rate the feeding of fibers with the rate the plant is producing asphalt mix. If there is any evidence of fiber bundles at the discharge chute, increase the mixing time and/or temperature or change the angle of the fiber feeder line to increase dry mixing time.
b. Manual feeding of the fibers is not allowed.
c. Add fibers continuously and in a steady uniform manner. Provide automated proportioning devices and control delivery within ±10% of the mass of the fibers required. Perform an equipment calibration to the satisfaction of the fiber manufacturer’s representative to show that the fiber is being accurately metered and uniformly distributed into the mix.
d. Include the following with the air blown system:
• Low level indicators
• No-flow indicators
• A printout of feed rate status in pounds/minute
• A section of transparent pipe in the fiber supply line for observing consistency of flow or feed.
• Manufacturer’s representative’s approval of fiber addition system 302-15.5 Delivery, Storage and Handling
Deliver fiber-reinforcement in sealed, undamaged containers with labels intact and legible, indicating material name and lot number.
Deliver fiber-reinforcement to location where it will be added to each batch or loaded into the mixer.
Store materials covered and off the ground. Keep sand and dust out of boxes and do not allow boxes to become wet.
302-15.6 Placement
Follow manufacturer’s and engineer’s recommendations for placement of FRAC. 302-15.7 Quality Control
At the discretion of the Engineer, FRAC mix from the project site may be randomly sampled for an analysis of the dispersion state of aramid fibers using the ADSR test procedure defined in Section D.2.a. If test results show ADSR < 85%, the Engineer may require the Contractor to cease operations until a correction plan has been submitted and approved.
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Aramid Dispersion Visual Test: Collect a 10kg sample of mix from the discharge chute during first 50 tons of producion. Visually assess the state of aramid fibers in the sample according to Reference 4 (Section B of this specification) and rate the sample as “Pass” or “Fail”.
1. “Pass” = All fibers exist in an Individual State and no Undistributed Clips or Agitated Bundles of fiber are detected.
2. “Fail” = One or more Undistributed Clips or Agitated Bundles are detected. a. If a sample is rated as “Fail”, adjust mixing operations to improve fiber dispersion and repeat Step 1 above.
b. If Visual Test results in three consecutive “Fail” ratings, plant mix samples should be sent to a third party laboratory for complete ADSR testing before production is allowed to commence.
c. In addition to Visual Test, use a shovel to inspect FRAC mix in the back of first three trucks and every tenth truck thereafter to confirm adequate blending of the fiber.
d. Remove any observed fiber bundles from placed mixture and adjust operations per the manufacturer’s recommendation to eliminate future fiber bundle development, and repeat Steps 2 through 4 above to confirm adequate aramid fiber dispersion.
SECTION 303 - CONCRETE AND MASONRY CONSTRUCTION
303-5 CONCRETE CURBS, WALKS, GUTTERS, AND CROSS GUTTERS, ALLEY
INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS
303-5.1 Requirements.
303-5.1.1 General. [Add the following to this Section]:
Saw cuts shall be made at existing joints or cracks or at least 8 feet from an existing joint or crack, and if the saw cut is made at an existing crack, the saw cut shall include the crack within the removal area. Spandrel shall be saw cut a maximum 2 inches from curb face minimum 3 inch depth.
The Contractor shall verify with a “smart level” that the ADA required maximum ramp and sidewalk grades are not exceeded both when marking the required saw cut removal limits and when setting the concrete forms, prior to pouring any curb ramp locations. It shall be the Contractor’s responsibility to supervise and utilize the proper experienced personnel to ensure that the proper saw cut limits are established for all curb ramp locations. The City shall not be responsible to direct the Contactor’s crews or otherwise serve in this management capacity. The City shall be present to verity the concrete forms, prior to pouring any PCC construction improvements.
The Contractor shall verify with a “smart level”, string line and/or water testing that positive drainage is maintained. The City shall be present to verify the concrete forms, prior to pouring any concrete construction improvements.
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Adjacent asphalt and base removal and replacement with full depth AC base course, associated with the curb and gutter reconstruction, shall be a minimum depth of 6-inches and a minimum width of 18-inches and shall conform to the requirements established elsewhere in these Special Provisions.
Note that existing traffic signal and interconnect conduits may be located at shallow depths under the existing PCC sidewalks at signalized intersections. The Contractor shall use extreme caution when removing existing PCC curb and gutter. The Contractor shall notify USA Dig Alert to identify existing utilities within the Project limits.
The sidewalk and curb ramp work shall include all related adjustments of pull boxes, pull box covers and protection of traffic signal poles and signs that fall within the proposed PCC ramp and sidewalk construction limits, unless otherwise called for on the plans. Since the adjustment of pull boxes and pull box covers may require lowering the pull box and pull box cover, said work shall also be considered to include the adjustment of conduit sweeps and conductors if they are found to encroach high enough into the new ramp finished surface plane. It is the Contractor’s responsibility to review in the field in advance all existing pullboxes, which fall within the proposed PCC ramp construction limits, to confirm whether the existing conduit sweeps and conductors will encroach into the proposed finished surface when the pullboxes are adjusted to grade and to bid accordingly.
The contractor shall schedule his operations in such a manner that the duration of time between demolition of curb and gutter, sidewalk and/or curb ramps and concrete placement shall not exceed 72 hours, which includes weekends. Sidewalk and curb ramps shall be opened to pedestrian access on the day following the concrete placement. In addition, all forms shall be removed, irrigation systems shall be repaired, and backfilled placed within 72 hours following concrete placement at each of the curb and gutter reconstruction locations.
Section 6-9.1 of these specifications will apply for failure to adhere to these time limits.
Concrete curb ramp construction shall include a 3-foot deep by 4-foot wide rectangular truncated dome mat and 12” wide grooving layout per the latest Caltrans Standard Plan No. A88A and A88B. The truncated dome mat shall be dark gray in color for all application except adjacent to schools for which the truncated dome mats shall be yellow in color.
A single panel cast-in-place truncated dome mat, constructed of Vitrified Polymer Composite (VPC) by Armor-Tile (800) 682-2525, www.armor-tile.com or approved equal, shall be required on all new curb ramps.
The truncated dome mat shall be installed across the entire width of the bottom of the curb ramp (typically 4-foot by 3-foot) and shall be installed per the manufacturer’s installation recommendations, and as directed by the Engineer.
At a minimum the Contractor shall adhere to the truncated dome mat manufacturer’s installation requirements including proper surface preparation and protection of the work and surrounding area.
Where retaining curbs are required at the back of curb ramp / sidewalk to make up for a difference in elevation between the existing grade and proposed curb ramp / sidewalk grade, the construction of said retaining curb shall be considered as part of the curb ramp / sidewalk work.
All work necessary to construct the improvements shall be confined to City right-of-way.
All excavation and forms necessary to construct the improvements shall not disrupt private property. In cases where improvements on private property need to be removed, prior approval
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from the Engineer or designee shall be obtained, and said improvements shall be replaced to its original condition to the satisfaction of the Engineer or designee. The contractor shall enter into a temporary agreement with the property owner to allow access for construction on private property. Such agreement shall be provided to the City immediately after signatures are obtained. Costs, if any, for obtaining authorization shall be deemed as included in all other items of work and no additional compensation will be allowed Contractor shall ensure that the protection of all existing facilities, structures, and improvements on public and/or private property are maintained throughout the entire Project duration, including, but not limited to, the following: walls, driveways, decorative/colored concrete, stamped concrete, fencing, catch basins, curb and gutter, striping, signs, fire hydrants, landscaping, irrigation, concrete, and asphalt. Any damage to existing public and/or private facilities, structures, utilities, traffic signal loops, and improvements shall be repaired to the satisfaction of the Engineer by the Contractor at no cost to the City.
For the purpose of forming the new curbs and gutters, curb ramp, and cross gutter, a minimum of one-foot wide strip of asphalt concrete pavement shall be removed adjacent to the new curb and gutter, ramp, or cross gutter. The strip shall be replaced with a 12" full depth asphalt concrete as directed by the Engineer.
For the purpose of transitioning the new curbs and gutters, curb ramp, and cross gutter, a pavement transition may be required. The limits of removal shall be determined by the engineer.
The pavement transition shall be replaced with a 12" full depth asphalt concrete as directed by the Engineer.
No open trench (forming strip or pavement digout) shall be left unattended at any time. All trenches shall be backfilled and paved or covered with steel traffic plates at the end of each working day.
In addition to concrete curb and gutter construction that is related to the concrete curb ramp construction; Concrete curb and gutter that is constructed in conjunction with the new curb ramps shall not be constructed monolithic with the adjacent curb ramp or sidewalk. 303-5.5 Finishing.
303-5.5.4 Gutter. [Add the following to this section]:
When the gutter is constructed, it shall be water tested. If any portion of the newly constructed gutter is shown to pond water, that portion, including curb if applicable, shall be removed, reconstructed and retested by the Contractor at no additional cost to the City. The exact limits of removal will be determined based on a survey conducted by City forces, unless otherwise directed by the Engineer.
303-5.9 Measurement and Payment. [Add the following to this Section]:
Payment for the Remove & Replace Existing Curb Ramp bid item shall be included in the Contract unit price per EACH bid item as indicated in the bid schedule. The unit price shall include full compensation for all colored and non-colored concrete, spandrel repair, curb and gutter, cast in-place detectable warning surface (truncated domes), saw cutting, existing concrete and asphalt concrete removal and disposal, all related root pruning if any, all related forming, sub-grade preparation, all related adjacent sprinkler system modifications and adjustments, all replacement asphalt concrete pavement as required to provide room for concrete forms, protection of existing parkway drain pipe that outlet through the existing curb face if any, adjustment of all pull boxes
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(including the adjustment of conduit sweeps and conductors when conflicting) and adjustment of other utility covers to the new grades, cross walk restriping, protecting existing improvements within and adjacent to the work, furnishing all labor, materials, tools, equipment and incidentals and for completing all work involved as specified herein, and as shown on the Project Plans and referenced standard plans. All existing traffic signal loops to be protected in place. Any loops damaged during construction will be replaced within 24 hours by the contractor and no additional compensation will be allowed.
Payment for concrete sidewalk, which is related to the concrete curb ramp construction, within the curb ramp and curb return areas, shall be included in the Contract unit price per Remove & Replace Existing Curb Ramp per Caltrans Standard Plan No. A88A bid item as indicated in the bid schedule. Any concrete sidewalk removal required to construct new curb ramps per ADA required maximum curb ramp and sidewalk grades shall be included as part of the work for the curb ramp bid item. Full compensation for this shall include but not be limited to, furnishing all labor, materials, tools, and equipment necessary for doing all work.
Retaining concrete curbs, which are required at the back of concrete curb ramps and sidewalks shall be paid for as part in the Contract unit price per Remove & Replace Existing Curb Ramp per Caltrans Standard Plan No. A88A bid item as indicated in the bid schedule and no additional compensation will be allowed.
Payment for asphalt concrete for forming or transitioning improvements shall be included in the Contract unit price per each Remove & Replace Existing Curb Ramp per Caltrans Standard Plan No. A88A bid item for as indicated in the bid schedule. Full compensation for this item shall include but not be limited to furnishing all labor, materials, tools and equipment necessary for doing all the work.
Adjacent asphalt concrete/aggregate base removal and replacement full depth asphalt concrete base course, associated with all concrete reconstruction work shall be included in the Contract unit price per Remove & Replace Existing Curb Ramp per Caltrans Standard Plan No. A88A bid item as indicated in the bid schedule and no additional compensation will be allowed.
Payment for Remove and Construct 4” PCC Sidewalk bid item shall be included in the Contract unit price per SQUARE FEET as indicated in the bid schedule. The unit price shall include full compensation for all related root shaving/grinding if any, all related forming, sub-grade preparation, all related adjacent sprinkler system modifications and adjustments, all replacement AC pavement as required to provide room for concrete forms, protection of existing parkway drain pipe that outlet through the existing curb face if any, adjustment of all pull boxes (including the adjustment of conduit sweeps and conductors when conflicting) and adjustment of other utility covers to the new grades, removal and disposal of any existing asphalt ramps between sidewalk panel joints, protecting existing public and/or private improvements within and adjacent to the work, replacing any landscaping and/or irrigation in kind that is damaged during construction activities, and furnishing all labor, materials, tools, equipment and incidentals for completing all work involved as specified herein, and as shown on the Project plans and referenced standard plans.
Payment for Remove and Construct Sidewalk shall be made at the Contract price bid per SQUARE FOOT for Remove and Construct Sidewalk and shall include full compensation for furnishing all labor, material, tools, equipment and incidentals; and for doing the work involved to construct the sidewalk complete in place, including saw cut to acceptable limits, removal and disposal of concrete and subgrade removed within the saw cut limits, making grade, and
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necessary traffic control as specified in these Special Provisions and as directed by the Engineer, and no additional compensation will be allowed therefor.
Payment for Remove and Construct Curb & Gutter shall be made at the Contract price bid per LINEAR FOOT for Remove and Construct Curb & Gutter and shall include full compensation for furnishing all labor, material, tools, equipment and incidentals; and for doing the work involved to construct the curb and gutter complete in place, including saw cut to acceptable limits, removal and disposal of concrete and subgrade removed within the saw cut limits, making grade, and necessary traffic control as specified in these Special Provisions and as directed by the Engineer, and no additional compensation will be allowed therefor. 303-9 SACK AND PATCH OF EXISTING CONCRETE CURB. [Add the following:] The work done under this section is for the restoration of existing curb. All work incidental to performance of the work shall conform to Section 303-5 and the following specifications and instructions below:
Sack and Patch Procedure
Filling Large Voids:
Remove all cracked and crumbling areas using the point of a heavy-duty trowel or using a sledge and cold chisel to break away any thin or loose edges, squaring off the edges. Use a wire brush to remove any crumbling materials. Then sweep away and collect, or vacuum all dirt and debris down to a solid base. Create temporary forms as necessary for the face of the curb. Wet the areas to be patched with water. Mix rapid-set cement according to manufacturer’s instructions. Apply the mix with a trowel, using heavy trowel pressure. Overfill slightly and then trowel smooth to match the surrounding concrete. Remove formwork and trowel face and top of curb smooth.
Sponge over the cement to smooth finish faces and tops. Allow cement mix to dry.
Filling Pits and Small Voids:
Use a wire brush to remove any loose materials. Then sweep away and collect, or vacuum all dirt and debris down to a solid base. Make a mortar consisting of one-part cement and two-parts, by volume, of sand passing a No. 16 screen plus enough water such that the consistency of the mortar will be that of thick cream. Wet curb with water using a sprayer. Apply the mortar thoroughly over the area by rubbing in with clean burlap or a sponge rubber float so that it fills all pits. While the mortar is still plastic, rub the surface over with a drier mix of the same material. This removes all excess plastic material and places enough dry material in the pits to stiffen and solidify the mortar. The filings should then be flush with the surface. No material should remain on the surface above the pits. Allow to cure. As necessary for color-uniformity or finished texture, prepare a paintlike cement mixture consisting of cement and water and apply with a sponge or brush to the curb top and face. It may be necessary to blend the cement with white cement to obtain a color matching that of the surrounding concrete surface.
SECTION 309 – MONUMENTS
309-1 Description. [Add the following to this section]:
All work shall be performed by a California licensed land surveyor or civil engineer qualified to perform survey work. The work shall consist of searching and locating existing centerline survey monuments; tie existing locations; coordinate removal with City Engineer; reset monuments upon completion of construction; prepare 8 ½” by 11” size tie sheets showing location of monuments
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and ties; and file with City Engineer.
Monuments to be reset shall include all those found along centerline of streets within the Project boundary, all lot corner monuments disturbed by the construction shall be identified and protected or reset as necessary.
309-4 Payment. [Add the following to this section]:
The cost of all work described above and also including all costs of materials, labor, tools, equipment, and incidentals, and for doing all the work involved, complete in place, shall be included in the Contract LUMP SUM unit price bid for Surveying and Monument Restoration, and no additional compensation shall be allowed.
SECTION 314 – TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT
MARKERS
314-4.3 Painted Traffic Striping and Curb and Pavement Markings Section 210 and Section 314 of the Standard Specifications for Public Works Construction are hereby replaced with the following:
Removal and replacement of existing Traffic Striping, Pavement Markings, Signing, Delineators and Pavement Markers shall conform to the provisions in Section 82, "Signs and Markers", Section 82-9, "Roadside Signs", Section 84-2, "Traffic Stripes and Pavement Markings", and Section 81-3, "Pavement Markers", of the State of California, Department of Transportation's Standard Specifications, latest edition and the State of California, Department of Transportation's Standard Plans, latest edition (hereinafter referred to as the State Standard Specifications and the State Standard Plans, respectively), where applicable and these Special Provisions.
Roadside Signs
Roadside signs shall be installed at the locations shown on the plans or as directed by the ENGINEER, and shall conform to the provision in Section 82-9 "Roadside Signs," of the State Standard Specifications and these Special Provisions.
New signs shall be installed as indicated on the plans, on either existing street light standards or on new perforated steel tube posts with a break-away base, “Telespar” or equal, per Orange County Public Works Department Standard Plan No. 1417.
Payment for installation of traffic roadside signs and posts shall be considered as included in the Contract unit price bid per EACH for the Public Improvement Project Sign, and shall include full compensation for furnishing all labor, materials, tools and equipment for installing sign panels, and sign posts as shown on the plans, and as required in the Specifications.
Paint Traffic Stripes and Pavement Markings.
Painting traffic stripes (traffic lanes) and pavement markings shall conform to the provisions in Section 84-1, "General," and 84-2, "Painted Traffic Stripes and Pavement Markings," of the State Standard Specifications and these Special Provisions.
The CONTRACTOR shall furnish the necessary control points for all striping and markings and shall be responsible for the completeness and accuracy thereof to the satisfaction of the ENGINEER.
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The CONTRACTOR shall perform all layout, alignment, and spotting for traffic stripes and markings. Traffic striping shall not vary by more than ½ inch in 50 feet from the alignment shown on the plans. The dimensional details of the stripes and markings shall conform to the provisions set forth in the latest California Manual on Uniform Traffic Control Devices (CA MUTCD) and State Standard Plans available from Caltrans.
Spotting with cat tracks or dribble lines shall be performed prior to the removal of existing stripes.
Cat tracks shall consist of spots of paint not more than 3 inches in width and not more than 5 feet apart along the alignment of the stripe. Paint for the cat tracks shall be the same as that for the intended stripe. Paint for the dribble lines shall be neutral color obtained by mixing approximately two parts white paint with one part black paint.
SPOTTING - Spotting shall be completed prior to the removal of any existing stripes or markings.
Existing stripes and markings shall be removed prior to painting new ones, but in no case shall any section of street be left without the proper striping for more than 24 hours, or over weekends or holidays.
No striping or painting work shall start until the ENGINEER has specifically approved the spotted markings. Existing striping and markings, if any, shall be removed prior to painting new, but in no case shall any section of street be left without the proper striping for more than 24 hours, or over the weekends or holidays.
MATERIALS - Materials shall conform to the provisions in Section 84 - "Materials," of the State Standard Specifications and these Special Provisions. All traffic striping and pavement markings shall be two coats of paint with glass beads unless otherwise approved by the City Engineer. A minimum of 7 days and a maximum of 14 days shall elapse between application of the first and second coats of paint.
The paint for traffic striping and markings shall be as follows:
• High Performance Water Borne, Rapid Dry, White - PERVO Paint Co. #6000, or approved equal.
• High Performance Water Borne, Rapid Dry, Black - PERVO Paint Co. #6002, or approved equal.
• High Performance Water Borne, Rapid Dry, Yellow - PERVO Paint Co #6001, or approved equal.
All lines, legends, crosswalks, limit lines, and shapes shall be paint.
The paint for concrete curbs shall be the following, or an approved equal:
1. PERVO Paint Co. #6004 Red
All paint shall meet SCAQMD Rule 1113.
Glass beads shall conform to State Specification 8010-004.
All pavement markings shall match City stencils.
Measurement and Payment
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Payment for Traffic Striping, Markers, and Markings shall be considered as included in the LUMP SUM bid for Signing and Striping and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals and for doing all the work involved in traffic stripes, and pavement markings, including establishing alignment for stripe and layout work as shown on the plans and as required in the Specifications. Payment shall be made at the Contract lump sum price bid and shall include full compensation for all costs incurred by the Contractor for doing all the work involved as specified herein.
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PART 4 EXISTING IMPROVEMENTS
SECTION 400PROTECTION AND RESTORATION
400-2 PERMANENT SURVEY MARKERS [Replace section in its entirety with the following:]
The Contractor will be required to contract for the services of a Land Surveyor or Civil Engineer authorized to perform surveying services licensed in the State of California to perform the following services:
Establish the location of all monuments that are presently visible that will be disturbed as a result of the street resurfacing and reestablish said monuments at the completion of the project. The Surveyor will be required to tie out all existing monuments (only visible monuments will be required to be reset) that will be disturbed in conformance with all applicable state laws prior to the resurfacing operations.
The Surveyor shall prepare and furnish to the City Engineer, prior to any surfacing, a plan or sketch showing the locations of the monuments found and proposed to be preserved. The project may be subdivided into areas that may be submitted individually to allow the Surveyor to stay in front of the Contractor’s operations and not impede the Contractor’s progress. Upon completion of the resurfacing, the Surveyor shall reestablish all disturbed monuments in conformance with all applicable state laws.
The Licensed Land Surveyor shall file corner record(s) as required by Sections 8772 and 8773, et seq., of the California Business and Professions Code. Corner Records shall be prepared on the form required and in compliance with BPELSG Rule 464 for each monument being preserved.
More than one preserved monument may be shown on a Corner Record, if desired by the responsible surveyor. In lieu of the Corner Records, a Record of Survey may be prepared showing all monuments and tie/reference points involved in this project.
All records, either Corner Records or Record of Survey, will be forwarded for checking and recordation to the County of Orange. At the same time these are forwarded to the County, a digital copy of same in Adobe PDF format shall be delivered to the City Engineer. No records will be finally filed/recorded at the County until approved as to form and content by the City Engineer.
For each monument reset, a Corner Record, or Record of Survey, in compliance with state laws and Board Rules shall be prepared and forwarded to the County of Orange for review and filing.
At the same time, and every time, the records are submitted to the County, they shall also be transmitted to the City Engineer in digital format for his review and approval. The final filing or recordation shall not be made until the City Engineer indicates his approval. Final payment of the Contract Retention for the project will not be made until all monuments have been reset to the satisfaction of the City, all records have been processed through the County of Orange, and approved and filed in the case of Corner Records, or approved and recorded in the case of a Record of Survey. The City reserves the right to have the monuments and documentation inspected by the City Surveyor for compliance with all State Law, The Subdivision Map Act, and the Professional Land Surveyor’s Act. Digital copies in PDF format of all the filed/recorded documents shall be furnished to the City Engineer.
Payment for Reset Visible Survey Monuments to Grade shall be included in the various items of work and includes compensation for all items described in these specifications and any items
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necessary to comply with all State Law and requirements of the Orange County Surveyor, and no additional compensation will be provided therefor.
400-3 PAYMENT [Delete last sentence and replace with the following:] The cost of all work described in 400-2 and also including all costs of materials, labor, tools, equipment, and incidentals, and for doing all the work involved, complete in place, shall be included in the Contract LUMP SUM unit price bid for Surveying and Monument Restoration, and no additional compensation shall be allowed.
SECTION 402 – UTILITIES
402-7 LOCATION. [Add the following section]:
The Contractor shall notify the utilities designated in the General Specifications at least 48 hours in advance of excavating around any of their structures.
The existence and locations of utilities shown on the drawings have been determined by a search of the available records as provided by the respective utility owner. The exact locations have not been determined by potholing unless so indicated on the drawings. The Contractor shall determine the exact location of all existing utilities prior to commencing work. Contractor agrees to be fully responsible for any and all damages which may be caused by his failure to exactly locate and preserve any and all underground utilities, whether shown on the plans or not. In the event the Contractor encounters underground utilities not shown on the plans, he shall verify the exact location of the utility and immediately notify the Engineer, regardless of whether the unknown utility conflicts with the proposed construction or not. In the event of such a previously unknown conflict, the Contractor shall immediately notify the Engineer as to the extent, if any, of delays or additional costs resulting from said conflict. The Contractor shall perform work and provide necessary materials to disconnect or relocate existing utilities as indicated. Record on record drawings all existing utility termination points before disconnecting.
When uncharted or incorrectly charted underground piping or other utilities and services are encountered during site work operations, notify the applicable utility company immediately to obtain procedure directions. Cooperate with the applicable utility company in maintaining active services in operation.
In the event the Contractor damages an existing utility line, the Contractor shall restore damaged utilities within three (3) working days.
Pursuant to Government Code Section 4215, if any main or trunkline utility facilities that are not indicated in the drawings, plans or specifications and are determined by Contractor to be located on the site of any construction project that is a subject of the contract, the City shall assume the responsibility for timely removal, relocation, or protection of the existing main or trunkline utility facilities. The Contractor will be compensated for the costs of locating, repairing damage not due to the failure of the Contractor to exercise reasonable care, and removing or relocating such utility facilities not indicated in the plans and specifications with reasonable accuracy, and for equipment on the Project necessarily idled during such work. The Contractor will not be assessed liquidated damages for delay in completion of the Project when such delay was caused by the failure of City or the utility owner to provide for removal of relocation of such utility facilities. Nothing herein shall be deemed to require the City to indicate the presence of existing service laterals or appurtenances whenever the presence of such utilities on the site of the construction Project can be inferred from the presence of other visible facilities, such as buildings, meter and junction boxes, on or adjacent to the site of the construction; provided, however, nothing herein shall
1774061.2 SP-72 LH 6909-01/2023
relieve the City from identifying main or trunklines in the plans or specifications. Nothing herein shall preclude the City from pursuing any appropriate remedy against the utility for delays which are responsibility of the utility. Nothing herein shall be construed to relieve the utility from any obligation as required either by law or contract to pay the cost of removal or relocation of existing utility facilities. If the Contractor, while performing the contract, discovers utility facilities not identified by the City in the Contract Plans or Specifications, Contractor shall immediately notify the Engineer and utility in writing. The public utility, whether they are the owner, has sole discretion to perform repairs or relocation work or permit the Contractor to do such repairs or relocation work at a reasonable price.
402-8 SCHEDULE AND TOLERANCE OF UTILITY ADJUSTMENT [Add the following section]:
Sewer and storm drain manhole frames and covers shall be raised to the finished grade by the Contractor within 48 hours of final paving. The Contractor shall raise the tops of all frames and covers to range from flush to 1/4" above the finished grade of the immediately adjacent pavement.
All manhole frames and covers adjusted to grade by Contractor shall be cleaned per Section 403.
Section 6-9.1 of these specifications will apply for failure to adhere to these time limits. 402-9 WATER VALVE ADJUSTMENT AND RECONSTRUCTION [Add the following section]:
Existing valve covers shall be adjusted to grade by the Contractor, to the satisfaction of the Moulton Niguel Water District or the El Toro Water District or City of Laguna Hills, as appropriate.
All valves shall be individually raised, unless requested in writing by the Contractor forty-eight (48) hours prior to beginning of work and approved by the City.
All valves needing adjustment shall have the existing riser and cover as well as the entire concrete ring removed. A new riser and cover if deemed necessary shall be set and a new concrete ring placed. Work on valves shall be done in accordance with SMWD Standard Plan W9.
Water valves shall be protected in a place and masked off and shall be accessible at all times during construction.
All valves needing adjustment shall have the existing riser and cover as well as the entire concrete ring removed. A new riser and cover if deemed necessary shall be set and a new concrete ring placed. Work on valves shall be done in accordance with SMWD Standard Plan W9.
The Contractor shall notify in writing the MOULTON NIGUEL WATER DISTRICT or the EL TORO WATER DISTRICT forty-eight (48) hours prior to beginning of work. With copies of the notification to the City.
402-9.1 Measurement and Payment [Add the following section]:
Payment for Adjust Water Valve to Grade shall be paid at the Contract unit price bid for EACH.
Full compensation for this item shall include but not be limited to furnishing all labor, materials, tools, and equipment necessary for doing all the work, including adjusting water valve box and covers to cold mill grade and readjustment to finish grade, compaction, and all appurtenant work as specified.
SECTION 403 – MANHOLE ADJUSTMENT AND RECONSTRUCTION
403-2 MANHOLES IN CONCRETE PAVEMENT. [Add the following to this section]:
Vaults with their top slab on grade shall be protected in place.
1774061.2 SP-73 LH 6909-01/2023
403-3.1 Manholes (and Other Structures). [Add the following section]:
Sewer manholes shall be adjusted to grade per Section 403-3.2. Storm drain manholes shall be adjusted to grade per Section 403-3.3 subject to the requirements of the Moulton Niguel Water District or the El Toro Water District or City of Laguna Hills, as appropriate. Sewer and storm drain manhole frames and covers shall be raised to the finished grade by the Contractor within 48 hours of final paving. The Contractor shall raise the tops of all frames and covers to range from flush to 1/4" above the finished grade of the immediately adjacent pavement. All manhole frames and covers adjusted to grade by Contractor shall be cleaned. Section 6-9.1 of these specifications will apply for failure to adhere to these time limits.
Any surfaces utilities encountered that are not storm drain, sewer, or water shall be adjusted by the utility owners. If an adjustment is necessary, the Contractor shall notify utility owner at least forty-eight (48) hours prior in advance, of the need to commence work required prior to paving operations and again for work required after paving operations. 403-3.2 Adjustment of Sewer Manholes. [Add the following section]:
Adjustments to grade of sewer manholes shall conform to the provisions of the Standard Plans of the Moulton Niguel Water District or the El Toro Water District or City of Laguna Hills, as appropriate, and these Special Provisions. Manholes shall not be inaccessible for more than 5 working days.
Prior to the start of work all manhole lids need to be masked off and covered. A false bottom system as described below shall be in place in all impacted manholes to assist the contractor with the collection and removal of all debris resulting from their work as required per Greenbook Section 301-1.6.
The manholes to be adjusted shall have all existing mortar as well as the entire concrete frame/ring removed, a new ring or rings (however many may be necessary) set and ½-inch of new cement mortar and a new concrete frame placed. The joint between the new ring or rings and the existing manhole shall have an acceptable sealant applied on the inside to protect the integrity of the existing manhole liner from seepage. All work on manholes shall be done in accordance with SMWD Standard Plan S1 and per District design criteria. The pavement shall be replaced with an asphalt concrete structural section equivalent to that existing in adjacent areas.
The method of adjusting existing manholes in areas of new construction or reconstruction shall be as follows:
(1) Manhole frames and covers and manhole shafts shall be removed to a depth of six inches below subgrade and covered with an adequate steel cover. (2) Upon completion of roadway construction, circular holes, no larger than 1’ greater than the manhole, shall be cut where the manhole exists. (3) The manholes shall then be raised to the proper grade, the manhole frames and covers replaced, and the pavement shall be replaced with an asphalt concrete structural section equivalent to that existing in adjacent areas.
If the manhole cover is unstable or noisy under traffic, said conditions shall be corrected by placing a coil of asphalt saturated rope, a plastic type washer or asphaltic compounds, as approved by the Engineer, on the cover seat.
1774061.2 SP-74 LH 6909-01/2023
For the false bottom system for sewer manhole frame adjustments, the Contractor shall exercise care so that surface materials such as rocks, dirt, and debris do not enter sewer lines. In order to prevent contamination, the Contractor shall be required to provide a ¾-inch thick plywood platform to be placed on the concrete shelf at the bottom of the manhole. The shape of thisplatform shall conform to the circumference of the inside wall at the shelf elevation. Contractor shall arrange for Engineer to inspect inside of all sewer manholes after plywood shelves have been installed, prior to any work being done, including cold milling of street. After the manhole has been adjusted, the material accumulated on the plywood shelf, and plywood shelf shall be removed from the manhole in the presence of the Engineer, and disposed of in accordance with Section 300-1.2.1, “Removal and Disposal of Materials,” of the Standard Specifications. In addition, prior to removal of the inserts, the Contractor shall contact the Engineer to verify that all debris has been removed from the sewer system.
403-3.3 Adjustment of Storm Drain Manholes. [Add the following section]:
Adjustments to grade of storm drain manholes shall conform to the provisions of the Standard Plans of Public Works Construction and these Special Provisions.
The method of adjusting existing manholes in areas of new construction or reconstruction shall be as follows:
(1) Manhole frames and covers and manhole shafts shall be removed to a depth of six inches below subgrade and covered with an adequate steel cover. (2) Upon completion of roadway construction, circular holes, no larger than 1’ greater than the manhole, shall be cut where the manhole exists. (3) The manholes shall then be raised to the proper grade, the manhole frames and covers replaced, and the pavement shall be replaced with an asphalt concrete structural section equivalent to that existing in adjacent areas.
If the manhole cover is unstable or noisy under traffic, said conditions shall be corrected by placing a coil of asphalt saturated rope, a plastic type washer or asphaltic compounds, as approved by the Engineer, on the cover seat.
403-3.4 Measurement and Payment [Add the following section]:
Payment for Adjust Sewer Manhole to Grade shall be paid at the Contract unit price bid for EACH. Full compensation for this item shall include but not be limited to furnishing all labor, materials, tools, and equipment necessary for doing all the work, including adjusting sewer manhole frame and covers to cold mill grade and readjustment to finish grade, compaction, and all appurtenant work as specified.
Payment for Adjust Storm Drain Manhole to Grade shall be paid at the Contract unit price bid for EACH. Full compensation for this item shall include but not be limited to furnishing all labor, materials, tools, and equipment necessary for doing all the work, including adjusting storm drain manhole frame and covers to cold mill grade and readjustment to finish grade, compaction, and all appurtenant work as specified.
SECTION 404 – COLD MILLING.
404-1 GENERAL. [Add the following to this section]:
1774061.2 SP-75 LH 6909-01/2023
Cold milling will not be considered complete until all loosened material is removed from the Project site.
The contractor shall schedule his operations in such a manner that the duration of time between cold milling and asphalt placement shall not exceed 48 hours, which includes weekends. Section 6-9.1 of these special provisions will apply for failure to adhere to these time limits.
Cold milled streets shall be approved by the Engineer as completed for cold milling prior to paving.
Sweepers used for cold mill sweeping shall not enter on streets approved as completed for cold milling.
404-2 MILLING MACHINE. [Add the following to this section]:
The Contractor shall furnish a self-propelled machine especially designed and built for grinding flexible and rigid pavements to the depth shown on the plans in one pass. The machine shall be equipped with standard automatic depth controls and must maintain a constant cutting depth and width without tearing or gouging the underlying surface and blade material into a windrow. The machine shall consist of 60" minimum width cutting drum with carbide tip teeth. Drum lacing patterns shall permit a grooved or smooth surface finish as selected by the Engineer and the drum shall be totally enclosed in a shroud to prevent discharge of any loosened material into adjacent work areas. The machine shall be capable of operating at speeds from 5 to 50 feet per minute and designed so that the operator can observe the work without leaving his control area. It shall be adjustable as to crown and depth by tilting the drum axis and shall have a guidance system furnished to assist operator to control grade and match adjacent pavements or cuts. The equipment shall be demonstrated to have been operated on similar work completed prior to the award of this contract.
404-2.5 Method. [Add this section]:
The operator shall furnish the milling machine operated by experienced workmen. The surface tolerance produced shall be such that a 10 feet straight edge laid laterally will indicate variances of less than 3/8" (except in crown area) and a 10 feet straight edge laid longitudinally will indicate variances of less than 3/16".
At the end of each day’s paving, all vertical transverse construction joints shall be filled with cold mix asphalt concrete for a minimum horizontal distance, in direction of traffic, of 5 feet or as necessary to insure the surface grade changes do not exceed 3%. The intent is to provide a smooth transition for vehicular traffic. This transition shall be properly and continuously maintained until the final asphalt concrete course is placed. Temporary A.C. wedges will then be removed no sooner than 24 hours prior to paving. The temporary pavement shall be absorbed into the unit costs for cold milling and no additional compensation will be allowed.
It is Contractor’s responsibility to construct the A.C. surface course within two (2) days after the cold milling work is complete.
404-7 WORK SITE MAINTENANCE. [Add the following]:
Residue from grinding shall not be permitted to flow or travel into gutters, onto adjacent street surfaces or parkways. All residues shall be completely removed by a vacuum sweeper and properly disposed. Sweeping is to take place immediately after the grinding has been completed and as directed by the Engineer. No washing of any residue into gutters and/or drainage
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structures shall be allowed. The Contractor shall cover and protect all storm drain inlets prior to the start of cold milling operations.
404-8 DISPOSAL OF MILLINGS. [Add the following]:
No washing of any residue into gutters and/or drainage structures shall be allowed. The Contractor shall be required to place water permeable fabric secured by gravel bags across the openings of all catch basin openings prior to beginning the milling operations and conform to other related water quality procedures / requirements as detailed in the Water Pollution Control Plan (WPCP) Template in Appendix “A”.
Aggregate material loosened as part of the milling operation shall become the property of the Contractor and shall be disposed of offsite in accordance with Section 300-2.6 of the Standard Specifications.
404-10 Pavement Transitions. [Add the following]:
The Contractor shall provide access and detours at all times for pedestrian facilities and bike lanes when cold milling. Temporary asphalt concrete shall be placed and maintained at the interface between milled and non-milled areas to eliminate the hazard caused by sudden elevation differences, especially in pedestrian path of travel areas adjacent to wheelchair ramps, and shall be removed prior to placement of surface course pavement. 404-11 Payment. [Add the following]:
Payment for Cold Milling shall be considered included in the Contract unit price bid per SQUARE FOOT of various depths, and shall include full compensation for all labor, materials, tools, and equipment for doing all work involved in Cold Milling, including but not limited to, removal and disposal/recycle of excess material at a suitable site.
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PART 7 – STREET LIGHTING AND TRAFFIC SIGNAL SYSTEMS
700-5.8.2 Inductive Loop Detectors [Add the following to this Section]:
Traffic signal equipment for loop detector installation and push button assemblies shall conform to Subsection 86-1.02 “Materials” of the Caltrans Standard Specifications. Loop detectors shall be installed per the detail in the plans. Installation of the push button assemblies shall be per Caltrans Standard Plan ES-5C.
701 CONSTRUCTION.
SECTION 701.11 – PULL BOXES
701-11.1 General. [Add the following to this section]:
Existing and damaged pull boxes and covers shall be replaced in-kind (type and size per Standard Plans) as seen in the field. Any discrepancy shall be brought to the attention of the City Engineer for final approval.
701-11.3 Payment. [Add the following to this section]:
Payment for the Replace Existing Pull Boxes and Covers bid item shall be included in the Contract unit price per EACH bid item as indicated in the bid schedule. The unit price shall include full compensation for cast in-place pull boxes, saw cutting, existing concrete removal and disposal, all related root pruning if any, all related forming, sub-grade preparation, all related adjacent sprinkler system modifications and adjustments, all replacement asphalt concrete pavement as required to provide room for concrete forms, protection of existing parkway drain pipe that outlet through the existing curb face if any, adjustment of all pull boxes (including the adjustment of conduit sweeps and conductors when conflicting) and adjustment of other utility covers to the new grades, protecting existing improvements within and adjacent to the work, furnishing all labor, materials, tools, equipment and incidentals and for completing all work involved as specified herein, and as shown on the Project Plans and referenced standard plans. 701-17.6 Detectors.
701-17.6.1 General. [Add the following to this Section]:
As part of the preparation work for traffic signal loop installations, prior to performing any adjacent cold milling, pavement removal or other damaging operations, the Contractor shall disconnect the existing lead-in line and note the existing loop connection configurations. No additional compensation will be allowed for the labor required to ensure the proper re-connection of the detector loops. Upon completion of the traffic detector loop installations the first inspection by the City shall be provided at no cost to the Contractor. Should a second inspection be required due to workmanship of the Contractor, then the cost of re-inspection shall be at the Contractor’s expense. If the Contractor damages any of the traffic loops, the Contractor must notify the City immediately and make necessary repairs within 3 working days of incident.
If the existing traffic signal conduit is found to be shallow (within the digout excavation areas) the Contractor shall be required to adjust the conduit depth as directed by the City. Any shallow traffic signal conduit that is encountered within the pavement “dig out” areas shall be lowered on a time and materials basis. The subcontractor utilized by the Contractor for this work shall be subject to advanced approval of the City.
1774061.2 SP-78 LH 6909-01/2023
Detectors shall conform to the Standard Specifications and these Special Provisions:
- If any one loop is damaged the entire affected grouping of loops shall also be replaced. - Vehicle Detectors shall be of the inductive loop type. - All home run detection wires shall be located ahead of the loops. - Twisting of loop runs is required.
- Presence loops shall be spaced 10’ apart, wired in a series format and set at edge of the lead cross walk stripe or limit line.
- Loop wire shall be Type 2.
- Loop detector lead-in cable shall be 2 # 16 cable, with white and black insulation. - Advanced loops shall be Type “E”, 6’ diameter, with one pair of DLCs per lane with one channel per advance loop. Four turns shall be provided in each loop where the DLC is less than 500 feet; otherwise five turns shall be required. - Four, Type “E”, 6’ diameter loops shall be used in all left turn pockets, with two pair of DLCs. If only one pair of DLC presently exists the Contractor shall still install two pair of DLCs and splice them to the single DLC until such time that they can be upgraded in the future per a separate project.
- PVC conduit per Standard Plan ES-5E, Curb Termination Detail. - All loops shall have a minimum of 2 – 1/8” clearance of sealer above loop wires (maximum 6” clearance).
- Sealant for inductive loops shall be hot rubberized asphalt sealant conforming to the provisions as specified in Section 86-1.02 of the State Standard Specifications The Contractor shall obtain approval of exact loop locations prior to final placement. The preliminary striping layout shall be performed prior to loop detector layout and loops shall be centered in the traveled portion of the lane.
Prior to Project acceptance all loops shall be meggered from the controller cabinet to verify continuity of all splices as well as inductance of loops. Continuity tests shall be witnessed by the Owner’s Representative.
The contractor shall test the detector with a motor driven cycle, as defined in the California Vehicle Code, which is licensed for street use by the Department of Motor Vehicle of the State of California. The unladened weight of the vehicle shall not exceed 220 pounds and the engine displacement shall not exceed 100 cubic centimeters. Special features, components or vehicles designed to activate the detectors will not be permitted. The Contractor shall provide an operator who shall drive the motor-driven cycle through the response or detection area of the detector at not less than 7 miles per hour. The detector shall provide an indication in response to this test. 307-17.7.7 Payment.
Payment for Install Detector Loops shall be per the Contract unit price bid per EACH and shall be considered full compensation for the furnishing of all labor, equipment, materials and for performing all of the work shown on the Plans and/or specified herein, as depicted on the plans and in the Bid Schedule of these Specifications.
1774061.2
Appendix A – Water Pollution Control Plan Template
1774061.2
Appendix B – Applicable Standard Plans
COUNTY OF ORANGE, OC PUBLIC WORKS DEPARTMENT
SPPWC STANDARD PLANS - CURB & SIDEWALK JOINTS
Revision: August 2018
SHT. OF
112-2-OC
Approved
1 1
STD. PLAN
COUNTY OF ORANGE, OC PUBLIC WORKS DEPARTMENT
1
2 SPPWC STANDARD PLAN - CURB AND GUTTER-BARRIER
Revision: August 2018
Approved
120-2-OC
STD. PLAN
SHT. OF 1 1
1
2 1
2
COUNTY OF ORANGE, OC PUBLIC WORKS DEPARTMENT
SPPWC STANDARD PLAN - CROSS AND LONGITUDINAL GUTTERS
Revision: August 2018
Approved
122-2-OC
STD. PLAN
SHT. OF 1 1
COUNTY OF ORANGE, OC PUBLIC WORKS DEPARTMENT
SPPWC STANDARD PLAN - ASPHALT CONCRETE PAVEMENT REPLACEMENT Revision: August 2018
Approved
STD. PLAN
133-3-OC
SHT. OF 1 2
COUNTY OF ORANGE, OC PUBLIC WORKS DEPARTMENT
SPPWC STANDARD PLAN - ASPHALT CONCRETE PAVEMENT REPLACEMENT Revision: August 2018
Approved
STD. PLAN
133-3-OC
SHT. OF 2 2
COUNTY OF ORANGE, OC PUBLIC WORKS DEPARTMENT
SPPWC STANDARD PLAN - MEDIAN TAPER
Revision: August 2018
Approved
140-3-OC
STD. PLAN
SHT. OF 1 1
COUNTY OF ORANGE, OC PUBLIC WORKS DEPARTMENT
SPPWC STANDARD PLAN - MEDIAN FLARE
Revision: August 2018
Approved
STD. PLAN
141-2-OC
SHT. OF 1 1
1774061.2
Appendix C – Aliso Viejo Encroachment Permit Application
ENCROACHMENTPERMIT
APPLICATION
Single Day or
Non-Construction Permit: Minimum fee is $178.17.
Multi-Day Permit: Encroachment Permit inspection fees are based upon actual costs billed at current rate. Initial deposits shall be determined by estimating 1 hour/day for the duration of the project, or $3,650, whichever is greater. Actual inspection time varies based upon project type and duration. Refer to the Financial Disclosure Form (F-100) for more information on deposits.
CITY OF ALISO VIEJO
PUBLIC WORKS DEPARTMENT
12 JOURNEY, SUITE 100 / ALISO VIEJO, CA 92656
PHONE: 949/425-2530 / FAX: 949/425-3899
EMAIL:[email protected]
1. Address of Encroachment:
2. Purpose/Description:
3. Start Date: Duration: Days Completion Date:
4. Applicant's Name / Company:
Address: City / Zip:
Phone: Fax or Email:
Field Contact: Cell Phone:
5. Applicant’s Signature: Date:
7/1/18
CITY OF
Aliso Viejo
12 JOURNEY, SUITE 100
ALISO VIEJO, CA 92656
(949) 425-2530
DEPARTMENT OF
PUBLIC WORKS
*ENCROACHMENT
PERMIT MUST
REMAIN ON-SITE
ENCROACHMENT PERMIT
INSPECTION NOTIFICATION
Encroachment
Permit Number: ____________
1. Name / Company: ___________________________________________________________________ Address: _____________________________________ City / Zip: ____________________________ Phone: __________________ Fax: __________________ Email: _____________________________
2. Contractor: ________________________________________________________________________ Field Contact: _________________________________ Cell Phone: ___________________
3. Inspection
AM
PM AM = 8am-12noon
Date: ______________________ M T W Th F PM = 12noon to 4pm
4. Type of Encroachment Inspection:
Ƒ Asphalt Repair and Paving Ƒ Condition of Street Before Work Ƒ Condition of Street After Work Ƒ Curb and Gutter Ƒ Sidewalk Ƒ Traffic Control
Ƒ Trench Backfill Ƒ Trench Depth Ƒ Other (specify): _________________ ________________________________
FOR CITY INSPECTORS USE ONLY
Initial Inspection: Ƒ PASS Ƒ FAIL Final Inspection: Ƒ PASS Ƒ FAIL Date: ________ City Inspector: _______________ Date: ________ City Inspector: ________________ Inspector Comments: ___________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Inspections must be scheduled before the start of work (Initial) and at project completion (Final).
Please fax or email the Inspection Notification form to Public Works 48 hours in advance.
An authorized representative must be on-site.
Public Works Department
Phone: 949/425-2530 / Fax: 949/425-3899
Email: [email protected]
s:\public works\forms\encroachment..\..standard conditions rev. 01/04
CITY OF ALISO VIEJO
ENCROACHMENT PERMIT
STANDARD CONDITIONS
1. Permits issued by this Department are pursuant to the authority vested by the City Council for the City of Aliso Viejo hereinafter referred to as City.
2. Permittee agrees to save City, its agencies, etc. including its officers, agents or employees, harmless from any and all penalties, liabilities or loss resulting from claims or court actions, arising directly out of any damage or injury to persons or property by reason of the acts or omissions of Permittee, its agents, employees or independent contractors in exercising any of the privileges herein granted or in consequence thereof.
The permittee shall file a written accident report with the City of Aliso Viejo for any property damage, death or injuries on project site within 48 hours after such incident occurs. The accident report shall include, but is not limited to, the following information, if available: time and date, location, nature of accident, names of people injured, description of property damage, police report number, and description or job site condition at the time of accident.
Failure to file an accident report shall be considered a violation of the permit provisions and may cause revocation of this permit.
Accident report shall be filed with the inspection section assigned to the project. Contact can be made at the following telephone number:
City Engineer 949-425-2531
3. Should any damage or injury to City works occur during initial use and/or as a result of this permitted use, either through the acts of agents, servants, or employees of Permittee or by any independent contractor of Permittee in the exercise of the rights herein granted.
Permittee shall immediately, upon the written demand of City, restore such works to the condition of same on the date of the occurrence of said damage or injury at Permittee’s cost or expense. The question as to whether or not any such damage or injury has been caused to the works shall be determined by the City Engineer and his determination shall be final. In the event repair by City is necessary, Permittee shall pay City the cost of such repairs.
4. City reserves the right unto itself to perform any work, upon any portion or all of the area covered by this permit, or to do any other work necessary at any time. Such work may be performed without incurring any liability of any nature whatsoever to the Permittee. It is further understood and agreed that City reserves unto itself the rights of ingress over all or any portion of the subject area.
5. Neither this permit nor any of the rights herein granted shall be assigned without the prior written approval of the City.
6. By acceptance of this permit, Permittee acknowledges and assumes all responsibility for compliance with requirements of other regulatory governing agencies including, but not limited to, zoning regulations, applicable ordinances and laws, etc., of the City of Aliso Viejo the County of Orange, the State of California, or others having regulator control over the use granted herein.
7. A copy of this permit and approved plans, if applicable, shall be maintained at the site of work and be shown to any authorized representative of the City or other regulatory governing agency upon request.
s:\public works\forms\encroachment..\..standard conditions rev. 01/04
8. No access or work shall be performed within City right-of-way without written notification to the City not less than two work days’ advance notice of the initiation of permitted use. The City shall be notified using the City’s “Encroachment Notification” form. The City shall be notified before and after the encroachment to inspect and document the condition of the public right of way. Failure of Permittee to obtain inspections shall void this permit and necessitate reapplication by Permittee.
9. This permit may be immediately revoked for reasons in the best interest of the City, including violation of permit provisions or other applicable rules and regulations or for the creation of a nuisance upon notice given by the City Engineer or authorized representative. In the event of such revocation, Permittee shall immediately cease all operations and restore City right of way as directed by City Engineer.
10. Any construction performed within City properties shall be in accordance with City standards and established criteria. Any deviation must be specifically detailed and highlighted on plans in a manner meeting the approval of City Engineer. No uses other than that as stated on this permit shall be exercised. Public right of way shall not be used for administrative operations or storage of equipment, materials, supplies, etc.
11. Traffic control devices to delineate /protect the work area shall be placed per the WATCH Manual, as a minimum. Lane closures require a traffic control plan approved by the City Engineer.
12. All work shall be performed within working hours as specified by the City Engineer.
13. Temporary patching of trenches is required on lateral cuts surface streets immediately after backfilling. Permanent pavement shall be placed within a maximum of thirty (30) working days after completion of backfilling operations. All excavations shall be backfilled or covered or otherwise protected, in a manner meeting the approval of the City Engineer, at the end of each workday.
14. Unless otherwise indicated on permit, all work shall be done in accordance with City Standards and the Standard Specification for Public Works Construction latest issues.
15. All improved streets, as shown on Master Plan of Arterial Highways, MUST be bored or tunneled. All boring, tunneling and placing conduits, casing and pipelines shall be done in such a manner that the existing driving lanes will NOT be disturbed. If any casing is installed to receive conduit or pipeline, all voids between casing and conduit shall be filled with grout or sand. Bore pit shall not encroach within five (5) feet from edge of pavement.
16. Open cutting of local streets may be permitted. Not more than one-half (1/2) of the width of a traveled way shall be disturbed at one time and the remaining width shall be kept open to traffic. Two-way traffic shall be maintained on pavement at all times.
17. Remove all signs of construction including but not limited to temporary markings for utilities and construction limits, dust and debris, and traffic control devices.
18. The public right-of-way condition including asphalt pavement or striping and markings shall be returned to their original condition. New roadway pavement, striping, and markings shall be placed if directed by the City Engineer.
19. Best Management Practices (BMP) in accordance with storm water regulations and ordinances shall be utilized in all phases of encroachment.
1774061.2
Appendix D – Reserved
1774061.2
Appendix E – Reserved
1774061.2
APPENDIX F – FEDERAL WAGE RATE DETERMINATIONS
1774061.2
APPENDIX G – URETEK QUOTE FOR ROADWAY LEVELLING
URETEK USA, Inc. [M] PO Box 1929, Tomball, Texas 77377 [S] 13900 Humble Road, Tomball, Texas 77375 [T] 888.287.3835 [W] uretekusa.com
PROPOSAL FOR
SERVICES
Prepared for:
Joe Ames
City of Laguna Hills, CA
La Paz Rd Leveling and Stability - 22/10
Prepared by:
Kyle Olsen
Project Manager
URETEK USA, Inc.
(909) 816-4038
[email protected]
www.uretekusa.com
Proposal date:
October 28, 2022
REV1: August 14, 2024
URETEK USA, Inc. Page 2 of 6
Joe,
URETEK USA, Inc. is pleased to present this proposal for our safe, non-intrusive, and long-lasting polymer repair solutions. URETEK pioneered and refined the polymer ground injection technology in use today.
We have 30 years in the business and over 100,000 (and counting) successful projects to date.
Scope of Work:
URETEK proposes to utilize our proprietary, hydro-insensitive, two-part resin technology to inject underneath the roadway for leveling and stabilization purposes. URETEK's polymers are the only to be tried and tested throughout a litany of standardized testing for ongoing Research and Development, to include being the only polymers to have a 100% pass rate in NYDOT's Panel test to prove its hydroinsensitivity, and the only polymers to have the issuance of a Los Angeles Research Report, standardized testing through city-approved testing agencies.
The work consists of the leveling and stabilization of two 20'-0" lengths of roadway on either side of an underlying box culvert, measuring 85'-0" in length across the roadway. The box culvert itself did not display any signs of failure, but the dips in the roadway appeared on both sides of the culvert. Soft soils have developed a birdbath that severely impacts the driveability of the road. The road is heavily traveled at moderate to high speeds, providing a severe health and safety risk for vehicular and pedestrian traffic. The objective of this proposal is to create a platform of solid material with which to support the roadway. With unknown soils conditions, and no existing soils testing, this estimate is being used to support the roadway to prevent differential settlement and to level the depressed section of the road to as level as practicable, however long-term stability cannot be guaranteed, and further settlement may occur, but if further settlement conditions arise then it should arise in the form of uniform settlement.
URETEK will accomplish this by drilling a series of 5/8" holes throughout the approved Scope of Work, beginning 2' from the perimeter of the approved Scope. The holes will be drilled on a 4' grid pattern, and thin-walled hollow steel tubes will be hydraulically driven to the target depths of 4' and 8'. The injection tubes will be countersunk a minimum of 6" below the pavement prior to injection operations to ensure the injection tubes remain underground after completion of the project, without impacting the final structure of the polymer-soil matrix. This will allow mill and overlay operations to occur without damaging the milling machines, and preserves the structure of the polymer-soil matrix by maintaining the structure of the thin-walled steel tubes and their connection to the polymer. URETEK polymers will be injected under pressure at those target depths after the driving of the tubes, allowing the viscous mixture to permeate the soil with maximum efficiency. The resins will then react, creating the expansive polyurethane to encompass the soil particles and fill the void space in the soil. This will tie together the soils in the injected areas, creating a stable matrix of soil and densifying the surrounding soils to increase the bearing capacity in these areas. The stabilization depths of approximately 10' is estimated to support the static and dynamic loading of vehicular traffic throughout the area.
Upon completion of injections of base material, URETEK will realign the 40'x85' roadway to as level as practicable using shallow injections (3 or 4'). Upon completion of the leveling operations, the drilled
URETEK USA, Inc. Page 3 of 6
injection holes will be sealed using an asphalt mixture in the asphalt overlay sections, and concrete fill in the concrete sections of work. Crews will then perform Method injections directly under the sidewalk slabs in the same Scope Zone to realign the sidewalk slabs witht he curb and gutter. These holes will be filled with a cementitious grout. Upon completion of sealing the injection holes, crews will demobilize.
NOTE: While URETEK will handle DigAlert services for underground locates, GPR scanning may be required and will be performed by others. Client responsible for providing As-Built plans for existing utilities, and/or marking out the existing utilities within the Scope of Work.
NOTE: This proposal does not include Traffic Control, and assumes TC will be provided by client or others.
This work shall consist of soil densification to strengthen base and sub-base soils under flexible asphalt, concrete, or composite pavement, by furnishing and injecting expansive polyurethane material into the foundation soils beneath the pavement through holes or injection tubes inserted into drilled holes at locations and depths, as shown on the plans or as directed by the Engineer, while monitoring for movement at the surface. If necessary, injection of material shall continue as needed to lift the pavement to grade.
This problem can be addressed by utilizing the URETEK Deep Injection® (UDI) or the URETEK Method® process in conjunction with our URETEK 486 STAR® hydro-insensitive polymer.
Construction Details:
URETEK will perform the following operations:
• If required, Dynamic Cone Penetrometer (DCP) tests at locations chosen by the URETEK Supervisor will be executed. DCP tests will be used to confirm existing subgrade and/or foundation soil conditions, to locates voids, and to assist in determining or confirming injection depth(s). This plan will include depths, spacing, and pattern for all injections. If testing shows additional injection levels are needed, the URETEK Project Manager will get approval from the client prior to proceeding. • Pavement Profile will be taken every 10 ft. in a longitudinal direction on edges and center of work area. Profile spots will be taken before and after injections and documented for review. During the procedure for void fill and/or pavement lifting, injections will be monitored by laser level, dial indicator, and/or string line.
• For UDI, holes will be vertically drilled to a depth sufficient to penetrate below the pavement and into the subgrade. Injection tubes will be inserted to the required depth(s) determined by the DCP test results. The holes shall be sufficiently spaced to fill voids and realign the pavement. • Production units will have mounted proportion pumps capable of maintaining proper polyurethane component material temperature, material pressure and proper mixing of component materials.
URETEK USA, Inc. Page 4 of 6
• Certified and calibrated Flow Meters will read injected material amounts of components (“A” + ”B”).
Proposed Cost:
Location #1: SUbject Roadway
33.57766313669805, -117.69850218639856
85' x 40'
Area #1: Subject Roadway - 85' x 40'
Area #2: Subject Sidewalk - 40' x 6'
Estimated Pounds: 24,776
Estimated Cost: $210,596.00
Total Estimated Pounds = 24,776
Total Material Estimate: $210,596.00
Mobilization (Each)
1 Each @ $3,500.00/Each = $3,500.00
Total Estimate: $214,096.00
This pricing is valid for up to 30 days from the date of this proposal.
Changes to Scope of Work:
All change orders must be approved in writing and signed on behalf of URETEK and the project site representative.
Items not Included in Quote:
Traffic Control, Bonding/Bond Participation, Saw Cutting, Sales Tax, Joint/Crack Sealing, Milling of Existing Asphalt Wedges (if required)
Payment Terms:
If agreement is by the pound, client will only pay for product installed. Payment terms are net 30 unless the contract states differently.
BuyBoard National Purchasing Cooperative:
URETEK is able to accept purchase orders directly through BuyBoard (https://www.buyboard.com).
Pricing is based off of BuyBoard Contract #635-21.
URETEK USA, Inc. Page 5 of 6
Warranty:
URETEK will provide a two-year unconditional warranty against settlement of more than 1/2” in pavement structures that have been injected. In the unlikely event that movement of more than 1/2” occurs in the injected pavement structure, URETEK will return to inject the pavement structure to lift to proper grade at no charge to the owner. If traffic control is not included in this proposal, URETEK would require that any traffic control required to perform the warranty work be provided by the owner.
Any bonded project shall only provide a one-year warranty from date of substantial completion. This shall not impact the URETEK two-year unconditional warranty described above.
This warranty shall be null if:
• The DCP tests reveal problems deeper than the approved injection plan and the client chooses not to address those problems at the time of this project.
• The client does not perform joint repair and/or crack sealing after URETEK completes their work on the pavement.
Concealed or Unknown Conditions:
It is the responsibility of the owner to provide as-built drawing and site condition information to URETEK before our crew gets on-site to work on a project for the owner. Site condition information includes, but not limited to soil borings reports, pavement structure drawings, water table information, and architectural drawings of structures in the work area. If it is known that there is underground infrastructure: pipes, culverts, duct banks, conduit, etc. in the proposed work area, the owner must identify them prior to work being started. URETEK will be placing tubes into the ground and injecting a low viscosity liquid. While in the liquid phase, the polymer will flow to the weakest area it encounters. If there are cracked or disjointed pipes, culverts, duct banks, conduits, etc., the structure may be infiltrated and filled with polymer. Unless noted by the owner, URETEK will proceed under the assumption that all underground infrastructure is sound. URETEK will not be held responsible for any harm, damage, or costs to repair or replace said structures that are in disrepair or have open joints.
Indemnification & Hold Harmless:
To the fullest extent permitted by law, the Subcontractor shall indemnify and hold harmless the Contractor, the Contractor's other subcontractors, the Architect, the Owner and their agents, consultants and employees (the Indemnities) from all claims for bodily injury and property damage other than to the Work itself that may arise from the performance of the Subcontract Work, including reasonable attorneys' fees, costs and expenses, that arise from the performance of the Work, but only to the extent caused by the negligent acts or omissions of the Subcontractor, the Subcontractor's Sub Subcontractors or anyone employed directly or indirectly by any of them or by anyone for whose acts any of them may be liable. This indemnity includes if the Subcontractor or any of its agents, employees, suppliers, or lower-tier Subcontractors utilize any machinery, equipment, tools, scaffolding, hoists, lifts
URETEK USA, Inc. Page 6 of 6
or similar items owned, leased, or under the control of the Contractor. The Subcontractor shall be entitled to reimbursement of any defense cost paid above Subcontractor's percentage of liability for the underlying claim to the extent attributable to the negligent acts or omissions of the Indemnities.
Schedule:
Schedule will be discussed between URETEK and client after all paperwork has been approved by both sides. Operations can accommodate day or night/weekday and/or weekend work depending on the client’s schedule. Traffic can be returned to the project area 15 minutes after our last injection.
Merit Shop Contractor:
URETEK USA, Inc. is a merit shop contractor and all services provided by this proposal will be on a merit shop basis. All reference to labor agreement of any kind, or alluded to, in a contract in principle or a subcontract, are set aside and not part of this proposal.
Operating Classification:
URETEK USA, Inc. is a self-performing, SBA designated, Small Business Entity. URETEK can also help you achieve your DBE goals.
Primary NAICS:
237310 - Highway, Street, and Bridge Construction
Secondary NAICS:
237110 - Water and Sewer Line and Related Structures Construction 237990 - Railroad Construction & Other Heavy and Civil Engineering Construction 236118 - Remodeling Construction
236210 - Industrial Building Construction
236220 - Construction (including new work, additions, alterations, maintenance, and repairs) of Commercial and Institutional Buildings and Related Structures 238190 - Other Foundation, Structure, and Building Exterior Contractors 238990 - Specialized Trade and Site Preparation
Unique Entity Identifier (UEI) #: PRF6YC157PH5
DUNS #: 556910990
CAGE code: 1T9Y9
URETEK USA, Inc. is an Equal Opportunity Employer hiring minority, disadvantaged, disabled, and veteran personnel.
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
SHEET
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT OF SHTS
IRVINE , CA 92618
1 JENNER SUITE 160
Interwest Consulting Group
(714) 899-9039
19 CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
ALICIA PKWY TO AVENIDA DE LA CARLOTA
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
RIGHT OF WAY BASED ON
RECORD INFORMATION
As Noted As Noted
CITY OF LAGUNA HILLS
JOSEPH J. AMES, City Engineer
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
RE: Exp Date: / /
REVIEWED BY:
TYRONE CHESANEK P.E.
Plans Drawn By: Mohammad Alshami
1 TITLE SHEET
CITY OF LAGUNA HILLS
ROAD REHABILITATION PROJECT
PASEO DE VALENCIA REHABILITATION PROJECT
FROM ALICIA PARKWAY TO AVENIDA DE LA CARLOTA
CIP NO. 104
LOCATION MAP
NOT TO SCALE
SHT 1
SHEET INDEX
SHEET No. DESCRIPTION
1 TITLE SHEET
2 TYPICAL SECTIONS
PASEO DE VALENCIA REHABILITATION PLANS
8 FROM STA 8+75 TO STA 28+00
9 FROM STA 28+00 TO STA 48+42
10 FROM STA 48+42 TO STA 68+52
11 FROM STA 68+46 TO STA 88+35
12 FROM STA 88+35 TO STA 107+95
13 FROM STA 107+95 TO STA 118+40
15 16
17 18
19 CURB RAMP DETAILS
4 CURB RAMP DETAILS #1 TO #6
5 CURB RAMP DETAILS #7 TO #12
6 CURB RAMP DETAILS #13 TO #18
7 CURB RAMP DETAILS #19 TO #21
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
3 DETAILS
14 PASEO DE VALENCIA STRIPING & SIGNAGE DRAWINGS
FROM STA 8+75 TO STA 28+00
FROM STA 28+00 TO STA 48+42
FROM STA 48+42 TO STA 68+52
FROM STA 68+46 TO STA 88+35
FROM STA 88+35 TO STA 107+95
FROM STA 107+95 TO STA 118+40
100% PLANS, 8/13/2024
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
ALICIA PKWY TO AVENIDA DE LA CARLOTA
As Noted As Noted
CITY OF LAGUNA HILLS
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
TYPICAL SECTIONS
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 22
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
JOSEPH J. AMES, City Engineer
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
ALICIA PKWY TO AVENIDA DE LA CARLOTA
As Noted As Noted
CITY OF LAGUNA HILLS
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
DETAILS
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 3
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024 3
JOSEPH J. AMES, City Engineer
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 4
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
CURB RAMP DETAILS #1 TO #6
CITY OF LAGUNA HILLS 4
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
JOSEPH J. AMES, City Engineer
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 5
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
CURB RAMP DETAILS #7 TO #12
CITY OF LAGUNA HILLS 5
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
JOSEPH J. AMES, City Engineer
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 6
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
CURB RAMP DETAILS #13 TO #18
CITY OF LAGUNA HILLS 6
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
JOSEPH J. AMES, City Engineer
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 7
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
CURB RAMP DETAILS #19 TO #21
CITY OF LAGUNA HILLS 7
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
JOSEPH J. AMES, City Engineer
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
LC
STOCKPORT STREET
LC
LAGUNA HILLS DRIVE
ALICIA PARKWAY
LC
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DIAL
BEFORE
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DAYS BEFORE
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A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
SEE BELOW LEFT
SEE SHEET 9 TOP LEFT SEE ABOVE RIGHT
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 8
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
FROM STA 8+75 TO STA 28+00
CITY OF LAGUNA HILLS
8 STA 9+25 BEGINNING OF PROJECT
MATCH LINE STA 17+93
JOIN LINE
JOIN LINE MATCH LINE STA 7+75
JOIN LINE
JOIN LINE
MATCH LINE STA 28+00
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
JOIN LINE
JOSEPH J. AMES, City Engineer
ALICIA PARKWAY
HAWK HWY
LAGUNA HILLS DRIVE
PASEO DE VALENCIA
PASEO DE VALENCIA
JOIN LINE
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
GAS
LC
LC SEE BELOW LEFT SEE SHEET 10 TOP LEFT SEE ABOVE RIGHT MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 9
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
FROM STA 28+00 TO STA 48+42
CITY OF LAGUNA HILLS
SEE SHEET 8 BOTTOM RIGHT
9 MATCH LINE STA 28+00
JOIN LINE
JOIN LINE MATCH LINE STA 37+08
MATCH LINE STA 37+08
JOIN LINE MATCH LINE STA 48+42
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
JOSEPH J. AMES, City Engineer
BECKENHAM STREET KENNINGTON DRIVE
PASEO DE VALENCIA
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
GAS LOS ALISOS BOULEVARD SEE BELOW LEFT
SEE SHEET 11 TOP LEFT
SEE ABOVE RIGHT
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 10
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
FROM STA 48+42 TO STA 68+52
CITY OF LAGUNA HILLS SEE SHEET 9 BOTTOM RIGHT
10 MATCH LINE STA 48+42 MATCH LINE STA 57+40
MATCH LINE STA 57+40
MATCH LINE STA 68+52
JOIN LINE
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
JOSEPH J. AMES, City Engineer
JOIN LINE
LOS ALISOS BOULEVARD
PASEO DE VALENCIA
PASEO DE VALENCIA
JOIN LINE
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
HEALTH CENTER DRIVE
LC
HEALTH CENTER DRIVE
CALLE DE LA MAGDALENA
LC
SEE BELOW LEFT
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
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1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 11
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
FROM STA 68+52 TO STA 88+35
CITY OF LAGUNA HILLS
SEE SHEET 10 BOTTOM RIGHT
SEE SHEET 12 TOP LEFT SEE ABOVE RIGHT
11 MATCH LINE STA 88+35 MATCH LINE STA 77+45
MATCH LINE STA 77+45
JOIN LINE
JOIN LINE
JOIN LINE
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
MATCH LINE STA 68+52
JOSEPH J. AMES, City Engineer
JOIN LINE
CALLE DE LA MAGDALENA
PASEO DE VALENCIA
PASEO DE VALENCIA
HEALTH CENTER DRIVE
VIA ESTRADA
CALLE DE LOS CABALLEROS
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
100% PLANS, 8/13/2024
DE LA PLATA LC LC LC
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 12
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
FROM STA 88+35 TO STA 107+95
CITY OF LAGUNA HILLS
SEE BELOW LEFT
SEE SHEET 11 BOTTOM RIGHT
SEE SHEET 13 TOP LEFT
SEE ABOVE RIGHT
12 MATCH LINE STA 88+35 MATCH LINE STA 96+76 MATCH LINE STA 96+76 MATCH LINE STA 107+95 JOIN LINE JOIN LINE
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
JOSEPH J. AMES, City Engineer DE LA PLATA
EL TORO ROAD
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011) JOIN LINE JOIN LINE
100% PLANS, 8/13/2024
CL PASEO DE VALENCIA SEE BELOW LEFT
END OF PROJECT SEE ABOVE RIGHT
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
As Noted As Noted
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
REVIEWED BY:
Plans Drawn By: Mohammad Alshami
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
SHT 13
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
FROM STA 107+95 TO STA 118+40
CITY OF LAGUNA HILLS
SEE SHEET 12 RIGHT
13 MATCH LINE STA 107+95 MATCH LINE STA 114+50 MATCH LINE STA 114+50
JOIN LINE
JOIN LINE
AERIAL IMAGERY FROM
The Thomsen Company, Inc.
DATED MARCH 2024
JOSEPH J. AMES, City Engineer
RIGHT OF WAY BASED ON
RECORD INFORMATION
TYRONE CHESANEK P.E.
BASIS OF BEARING:
CA ZONE 6, NAD 83 (2011)
118+40.00
JOIN LINE
100% PLANS, 8/13/2024
SEE BELOW LEFT
SEE SHEET 15 TOP LEFT SEE ABOVE RIGHT
Alicia Pkwy Hawk Hwy Laguna Hills Dr
Stockport St
JOIN LINE
JOIN LINE
JOIN LINE
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
AERIAL IMAGERY FROM
As Noted As Noted
REVIEWED BY:
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
Plans Dated: 08/13/2024
SHT
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
ALICIA PKWY TO AVENIDA DE LA CARLOTA
GOOGLE EARTH PRO ON
JANUARY 2024
STRIPING & SIGNAGE PLAN SET
100% PLANS, 8/13/2024
CITY OF LAGUNA HILLS
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
JOSEPH J. AMES, City Engineer
TYRONE CHESANEK P.E.
Plans Drawn By: A. Camacho, A. Vazquez
14 14
Paseo de Valencia
Paseo de Valencia JOIN LINE
JOIN LINE
JOIN LINE
SEE BELOW LEFT SEE SHEET 16 TOP LEFT SEE ABOVE RIGHT
SEE SHEET 14 BOTTOM RIGHT
Beckenham St Kennington Dr
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
AERIAL IMAGERY FROM
As Noted As Noted
REVIEWED BY:
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
Plans Dated: 08/13/2024
SHT
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
ALICIA PKWY TO AVENIDA DE LA CARLOTA
GOOGLE EARTH PRO ON
JANUARY 2024
STRIPING & SIGNAGE PLAN SET
100% PLANS, 8/13/2024
CITY OF LAGUNA HILLS
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
JOSEPH J. AMES, City Engineer
TYRONE CHESANEK P.E.
Plans Drawn By: A. Camacho, A. Vazquez
15 15
Paseo de Valencia
Paseo de Valencia Avenida Sevilla
SEE BELOW LEFT
SEE SHEET 17 TOP LEFT SEE ABOVE RIGHT SEE SHEET 15 BOTTOM RIGHT Los Alisos Blvd MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
AERIAL IMAGERY FROM
As Noted As Noted
REVIEWED BY:
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
Plans Dated: 08/13/2024
SHT
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
ALICIA PKWY TO AVENIDA DE LA CARLOTA
GOOGLE EARTH PRO ON
JANUARY 2024
STRIPING & SIGNAGE PLAN SET
100% PLANS, 8/13/2024
CITY OF LAGUNA HILLS
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
JOSEPH J. AMES, City Engineer
TYRONE CHESANEK P.E.
Plans Drawn By: A. Camacho, A. Vazquez
16 16
Paseo de Valencia
Paseo de Valencia
SEE BELOW LEFT SEE SHEET 16 BOTTOM RIGHT
SEE SHEET 18 TOP LEFT
SEE ABOVE RIGHT
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
AERIAL IMAGERY FROM
As Noted As Noted
REVIEWED BY:
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
Plans Dated: 08/13/2024
SHT
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
ALICIA PKWY TO AVENIDA DE LA CARLOTA
GOOGLE EARTH PRO ON
JANUARY 2024
STRIPING & SIGNAGE PLAN SET
100% PLANS, 8/13/2024
CITY OF LAGUNA HILLS
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
JOSEPH J. AMES, City Engineer
TYRONE CHESANEK P.E.
Plans Drawn By: A. Camacho, A. Vazquez
17 17
Paseo de Valencia Calle de los Caballeros Health Center Dr Via Estrada Paseo de Valencia
Calle de la Magdalena
SEE BELOW LEFT
SEE SHEET 17 BOTTOM RIGHT
SEE SHEET 19 TOP LEFT SEE ABOVE RIGHT
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
AERIAL IMAGERY FROM
As Noted As Noted
REVIEWED BY:
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
Plans Dated: 08/13/2024
SHT
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
ALICIA PKWY TO AVENIDA DE LA CARLOTA
GOOGLE EARTH PRO ON
JANUARY 2024
STRIPING & SIGNAGE PLAN SET
100% PLANS, 8/13/2024
CITY OF LAGUNA HILLS
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
JOSEPH J. AMES, City Engineer
TYRONE CHESANEK P.E.
Plans Drawn By: A. Camacho, A. Vazquez
18 18
Paseo de Valencia
Calle de la Plata
Paseo de Valencia Ronda Del Rossmoor El Toro Rd
SEE BELOW LEFT
END OF PROJECT SEE ABOVE RIGHT
SEE SHEET 18 RIGHT
Avenida de la Carlota
STA 118+85.30
MARK BY DATE REVISIONS APPR. DATE SEAL-ENGINEER:
SCALE:
H: V:
1-800-227-2600
YOU DIG
DIAL
BEFORE
TOLL FREE
TWO WORKING
DAYS BEFORE
YOU DIG
A PUBLIC SERVICE BY
UNDERGROUND SERVICE ALERT
Interwest Consulting
Group
AERIAL IMAGERY FROM
As Noted As Noted
REVIEWED BY:
IRVINE , CA 92618
1 JENNER SUITE 160
(714) 899-9039
SHEET
OF SHTS 19
Plans Dated: 08/13/2024
SHT
CITY OF LAGUNA HILLS
PASEO DE VALENCIA REHABILITATION
ALICIA PKWY TO AVENIDA DE LA CARLOTA
GOOGLE EARTH PRO ON
JANUARY 2024
STRIPING & SIGNAGE PLAN SET
100% PLANS, 8/13/2024
CITY OF LAGUNA HILLS
Date:
ACCEPTANCE AS TO CONFORMANCE
WITH APPLICABLE CITY STANDARDS AND
PRACTICES
ACCEPTED BY:
JOSEPH J. AMES, City Engineer
TYRONE CHESANEK P.E.
Plans Drawn By: A. Camacho, A. Vazquez
19 19
Paseo de Valencia
Paseo de Valencia
ENGINEER'S NOTICE TO CONTRACTOR NOTICE TO CONTRACTOR 1 Know what'sbelow. Call before you dig. R PROJECT SITE SHEET INDEX ’ GENERAL NOTES CITY OF LAGUNA HILLS CITY OF ALISO VIEJO LOCATION MAP VICINITY MAP LEGEND CA-73 4/17/24
Know what'sbelow. Call before you dig.
R 4/17/24
Know what'sbelow. Call before you dig.
R 4/17/24
D
D
D
Y D H
D
D
D
D Know what'sbelow. Call before you dig.
R 4/17/24
D Know what'sbelow. Call before you dig.
R 4/17/24
D D D Y D H D D DD Know what'sbelow. Call before you dig. R LIMIT SPEED LIMIT SPEED CALIFORNIA 73 ADOPT_ A _HIGHWAY NORTH VOLUNTEERS/SPONSORS CALL 1-866-ADOPTAHWY TURN RIGHT PAY ONLINE NO CASH TOLL DO NOT ENTER WRONG WAY ONE WAY ONE WAY ONE WAY NO PED XING LANE ENDS MERGE LEFT ONLY NORTH SOUTH RIGHT LANE 73 LEFT LANE 8AS RAK T TOLL NORTH SOUTH RIGHT LANE 73 8AS RAK T TOLL PARKING PROHIBITED ANY VEHICLE OVER 25' IN LENGTH, 90" IN WIDTH 90" IN HEIGHT OR 5 TONS ON ANY STREET UNATTACHED NON MOTORIZED VEHICLE ON ANY STREET 72 HOUR MAXIMUM PARKING TIME LIMIT FOR ALL VEHICLES ON ANY STREET NO OVERNIGHT CAMPING IN RECREATIONAL VEHICLES ON ANY STREET VIOLATORS SUBJECT TO FINE AND OR TOW-AWAY LHMC 11-12 040 (B), (C), (E), (G) LHMC 11-12.070 LHMC 11-12.080 LHMC 11-12.090 4/17/24
D Know what'sbelow. Call before you dig.
R LIMIT SPEED LA PAZ ROAD CHARLTONDRIVE LA PAZ CHARLTON ALAMEDA 73 4/17/24
CONSTRUCTION NOTES
REMOVE AND RECONSTRUCT PCC CURB
RAMP PER CALTRANS STD PLAN A88A OR
A88B (CASE PER PLAN)
EXISTING BLUE TRUNCATED DOMES—SAW
CUT WITH NO OVERCUTS, REMOVE, AND
INSTALL YELLOW TRUNCATED DOMES PER
ORANGE COUNTY STD. PLAN 1115 AND PER
DETAIL THIS SHEET.
1 2
2 2
2 1
1 CASE C
CASE A
Item No. 4.14
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: August 27, 2024
To: Mayor and Council Members
From: Joe Ames, Public Works Director/City Engineer
Issue: Informal Bidding Ordinance Use Quarterly Report
Recommendation: That the City Council receive and file the report.
Background:
On October 24, 2023, the City Council adopted an Ordinance adding Chapter 3-36 (Informal Bidding – Public Projects) to Title 3 (Revenue and Finance) of the Laguna Hills Municipal Code to provide informal bidding procedures in accordance with the Uniform Public Construction Cost Accounting Act.
Chapter 3-36 reduces contract award process time, improves the timeliness of project completion, reduces paperwork, and simplifies overall project administration for “public projects” more than $5,000 and up to $200,000. “Public projects” are defined to include: construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility.
This definition also includes painting or repainting of any publicly owned, leased, or operated facility (Public Contract Code Section 22002).
During the discussion of the adoption of the Ordinance, City Council directed that City staff prepare a quarterly report for City Council review of the use of Chapter 3-36 for public projects that were let by negotiated contract. Under Chapter 3-36, the City Manager may let public projects of $60,000 or less by negotiated contract. Public projects over $60,000 up to $200,000 may use a streamlined procedure for bidding, but the contract must be awarded by City Council.
Attached is a list of public projects let by negotiated contract between $5,000 and
Item No. 4.14
$60,000 for the period of April 1, 2024, through June 30, 2024.
CEQA Findings:
This action is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Fiscal Impact:
The total expenditures were $67,075.00 and were paid from the Public Works Department and Community Services Department operating budgets.
Attachments:
1. Quarterly Report
City of Laguna Hills
Informal Bidding Ordinance: Quarterly Report of Negotiated Contracts April 1, 2024 to June 30, 2024
Vendor Invoice No. Date Amount Description of Services
INVOICES
Empire Parking Lot Services, Inc. 12457 5/21/2024 $20,150.00 Slurry seal and stripe City Hall parking lot.
Jamey Clark, Inc 75066 4/22/2024 $ 11,775.00 Completed Rated #1 play equipment repairs Citywide.
Jamey Clark, Inc 75267 6/28/2024 $ 8,900.00 Knotty Pine drinking fountain replacement.
Oppenheimer National 218 4/1/2024 $ 7,850.00 Repair damaged stacked stone near skate park.
RJ Electric 78813J 5/8/2024 $ 10,600.00 Install new tree circuits at Community Center.
RJ Electric 78833J 6/11/2024 $ 7,800.00 Bring power/receptacle to gazebo at San Remo Park.
TOTAL $67,075.00
Item No. 4.15
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: August 27, 2024
To: Mayor and Council Members
From: Joe Ames, Public Works Director/City Engineer
Issue: Notice of Completion and Final Payment for the Phase XII Water Quality Project, CIP No. 412-L
Recommendation: That the City Council: 1) Certify the completion of and accept the improvements for the subject project; 2) Authorize the Public Works Director to sign the Notice of Completion; 3) Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4) Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $12,500.00, if no liens have been filed.
Background:
The Phase XII Water Quality Project, CIP No. 412-L, was awarded to G2 Construction, Inc. on May 14, 2024, by the City Council in the amount of $250,000.00. Work began on June 18, 2024 and was completed on July 11, 2024.
100 automated retractable screen units were installed in 22 catch basins, and 75 connector pipe screens were installed in 75 catch basins.
The improvements are now complete and ready for acceptance. The project was completed with no contract change orders, bringing the final construction cost to $250,000.00.
The contractor has submitted a final retention payment request for approval in the amount of $12,500.00. Procedurally, a five-percent (5%) retention is withheld from
Item No. 4.15
each payment to assure final performance of the work.
Prior to paying the retention payment, the City Council must first certify the completion of and accept the improvements, and City staff must record a notice of completion with the County of Orange. The retention may be paid 35 days after the date of recordation of the Notice of Completion if no liens have been filed.
Therefore, City staff recommends that the City Council: 1) Certify the completion of and accept the improvements for the subject project; 2) Authorize the Public Works Director to sign the Notice of Completion; 3) Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4) Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $12,500.00, if no liens have been filed.
CEQA Findings:
Environmental review is not required under the California Environmental Quality Act (CEQA) pursuant to the California Code of Regulations, Title 14, Chapter 3, Section 15301 as a Class 1 Categorical Exemption – “Existing Facilities.” Fiscal Impact:
The progress payment is within the FY2024/2025 Capital Improvement Program budget for the Phase XII Water Quality Project, CIP No. 412-L.
Attachments:
1. Notice of Completion - CIP 412-L
Recording Requested By:
The City of Laguna Hills
When Recorded Mail To:
Jennifer Lee, City Clerk
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383
SPACE ABOVE THIS LINE OF FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice is hereby given that the following public improvements have been completed and accepted by the City Council of the City of Laguna Hills on August 27, 2024.
Description of Improvements
Phase XII Water Quality Project, CIP No. 412-L
General Location
Various Locations within the City of Laguna Hills
Owner of Property Address Contractor
City of Laguna Hills G2 Construction, Inc.
24035 El Toro Road 1352 E. Borchard Avenue
Laguna Hills, CA 92653 Santa Ana, CA 92705
This Notice of Completion is executed under authority of a directive from the City Council of the City of Laguna Hills.
I, Joseph J. Ames, declare under penalty of perjury that I am the City Engineer of the City of Laguna Hills, that I am familiar with the facts stated in the foregoing Notice of Completion executed for and on its behalf, and that I have read the foregoing Notice of Completion and know the contents thereof to be true.
Dated: August 27, 2024
Joseph J. Ames, P.E., T.E., Public Works Director/City Engineer City of Laguna Hills
EXEMPT FROM NOTARY ACKNOWLEDGEMENT REQUIREMENTS
PER GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208
_______________________________
Jennifer Lee, CMC, City Clerk
Item No. 4.16
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: August 27, 2024
To: Mayor and Council Members
From: Joe Ames, Public Works Director/City Engineer
Issue: Approval of Proposed Professional Services Agreements for On-Call Civil Engineering, Project Management, and Support Services with: a) Ardurra Group, Inc.; b) HR Green Pacific, Inc.; c) Hunsaker & Associates Irvine, Inc.; d) KDM Meridian; e) NV5, Inc.; f) TAIT & Associates, Inc.; and g) W.G.
Zimmerman Engineering, Inc.
Recommendation: That the City Council: 1) Approve the proposed Professional Services Agreements for On-Call Civil Engineering, Project Management, and Support Services with: a) Ardurra Group, Inc.; b) HR Green Pacific, Inc.; c) Hunsaker & Associates Irvine, Inc.; d) KDM Meridian; e) NV5, Inc.; f) TAIT & Associates, Inc.; and g) W.G. Zimmerman Engineering, Inc.; and 2) Authorize the City Manager to execute the Agreements.
Background:
The City's staffing model requires reliance upon professional on-call consultant services for staff support of a variety of initiatives and responsibilities, and for capital improvement project implementation in the areas of civil engineering, project management, and related support services. This model allows the City to maintain a smaller staff presence and to expand their capabilities as needed for specific initiatives or projects through the use of these contracted professional services. The professional consultant services are provided on an on-call, as needed basis, to fill these short-term consulting needs and to meet budget goals.
Due to the pending expiration of existing agreements with engineering firms that have provided professional on-call consulting services to the City, staff issued a Request for Proposals (RFP) on May 2, 2024, for On-Call Civil Engineering, Project Management and Support Services, and issued Addendum No. 1 on May 17, 2024, extending the due date
Item No. 4.16
for proposals to July 11, 2024.
The Scope of Services requested of the professional consultants in this RFP included the following:
1. Public Works Inspection
2. Capital Improvement Project Inspection
3. Construction Management
4. Engineering Plan Check
5. Map Check
6. Civil Engineering Design Services
Pursuant to Laguna Hills Municipal Code (LHMC) Section 3-08.150 (Professional services contracts), the solicitation and award of professional services agreements are made utilizing the following selection process and criteria. Section 3-08.150 reads in relevant part as follows:
"…selection by the city for professional services in areas including but not limited to private architectural, landscape architectural, engineering, environmental, land surveying, construction project management, management and administration, financial, accounting, auditing, actuarial, economics, and/or development and planning, which involve the exercise of discretion and independent judgment together with an advanced or specialized knowledge, expertise, training, or unique skills gained by formal studies or experience, shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, and shall not be awarded solely on the basis of cost. In order to implement this method of selection, the City Manager shall promulgate administrative regulations concerning contracting for professional services to ensure that such services are engaged on the basis of demonstrated competence and qualifications for the types of services to be performed and at fair and reasonable prices to the city. In accordance with state law, the city shall consider price after the city is satisfied that the would-be person, company, corporation, contractor, consultant, or firm has demonstrated the competence and professional qualifications necessary for the satisfactory performance of the services required. (Emphasis added.)
Therefore, the City utilized a qualifications-based selection process to identify professional firms that are best suited and most qualified to serve the City’s needs. The RFP identified the following criteria for the selection of the professional consultants’ proposals:
Item No. 4.16
1. Experience of the firm and the staff assigned to provide the requested services.
2. Demonstrated understanding of the service needs outlined in the RFP.
3. Successful delivery of similar services.
4. Location of firm and availability of staff to be assigned to projects.
5. Quality of references.
6. Content, quality, completeness and form of submitted proposal.
7. Interview, if required.
On July 11, 2024, twenty-two (22) firms submitted proposals, along with corresponding fee schedules in separate sealed envelopes, for the City’s review and evaluation. Staff evaluated these proposals and determined seven of the 22 firms should be retained for On-Call Civil Engineering, Project Management and Support Services.
As a result of this formal competitive process, it is recommended that on-call Professional Services Agreements (PSAs) be awarded and entered into with the following seven qualified firms: a) Ardurra Group, Inc.; b) HR Green Pacific, Inc.; c) Hunsaker & Associates Irvine, Inc.; d) KDM Meridian; e) NV5, Inc.; f) TAIT & Associates, Inc.; and g) W.G. Zimmerman Engineering, Inc.
The proposed PSAs are set up for an initial five-year term, and are task order based, non-exclusive agreements, which allows the City maximum flexibility for requesting services and, as desired, allows the City to seek additional proposals for any particular initiative.
Having seven firms on-call to provide as-needed consulting services allows the City many options for short-term on-call assignments by professional consultants. If a particular professional consultant team is not available at a desired time, another professional consultant can fulfill that need. And, some firms have greater strengths in a particular technical area than others have, which provides the City the flexibility to use the best qualified firm for a particular assignment.
CEQA Findings:
CEQA Guidelines Section 15378 specifically excludes organizational or administrative activities of government that will not result in direct or indirect physical changes in the environment.
Item No. 4.16
Fiscal Impact:
The continued use of professional consultant services for On-Call Civil Engineering, Project Management and Support Services is incorporated and considered in the annual Public Works Department Operating Budget as well as in the related Capital Improvement Program Budget. A portion of the compensation to the professional consultants is offset by revenues generated through the issuance of Encroachment Permits and Grading Permits as relates to the provision of inspection services. Staff has identified the City’s anticipated relative services to be potentially provided by any one professional consultant and has recommended appropriate annual maximum compensation values for the initial five-year term of the PSAs, as listed below. By entering into multiple on-call PSAs for as-needed On-Call Civil Engineering, Project Management and Support Services, the City is neither obligating itself nor guaranteeing any compensation to the selected professional consultants.
The proposed PSA with each firm establishes annual maximum compensation values as follows:
Professional Consultant Annual Maximum
Ardurra Group, Inc. $250,000
HR Green Pacific, Inc. $250,000
Hunsaker & Associates Irvine, Inc. $150,000
KDM Meridian $150,000
NV5, Inc. $250,000
TAIT & Associates, Inc. $150,000
W.G. Zimmerman Engineering, Inc. $200,000
Attachments:
1. Proposed Professional Services Agreement - Ardurra Group, Inc.
2. Proposed Professional Services Agreement - HR Green Pacific, Inc
3. Proposed Professional Services Agreement - Hunsaker Associates Irvine, Inc.
4. Proposed Professional Services Agreement - KDM Meridian
5. Proposed Professional Services Agreement - NV5, Inc.
6. Proposed Professional Services Agreement - TAIT & Associates, Inc.
7. Proposed Professional Services Agreement - W G Zimmerman Engineering Inc
Modified Insr Wrty PSA 8082024
1836871.1
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PROFESSIONAL SERVICES AGREEMENT
Ardurra Group, Inc.
On-Call Civil Engineering Consulting Services
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into, to be effective the 1st day of September 2024, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as “City”) and ARDURRA GROUP, INC., a Florida corporation (hereinafter referred to as “Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has determined that there is a need to retain the professional services of a qualified licensed civil engineering firm to provide as-needed civil engineering consulting services, including public works engineering, project management, capital improvement project delivery, engineering plan review, as well to provide the City with other as-needed engineering, project management and support services, that may be required on an on-call basis (the “Project”).
B. In response to City’s Request for Proposals (RFP), dated May 2, 2024, Consultant has submitted to City a proposal, dated July 11, 2024, to provide the City with professional civil engineering consulting services for the Project pursuant to the terms and conditions of this Agreement.
C. Consultant represents and maintains that it is uniquely qualified by virtue of its experience, training, education, reputation, and technical expertise to provide the professional civil engineering consulting services to City for the Project and has agreed to provide such services as provided herein. City does not have the personnel, training, certification, specialized equipment, or technical expertise necessary to perform the work and services contracted for herein.
D. City desires to retain Consultant to provide such professional civil engineering consulting services for the Project.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. SERVICES OF CONSULTANT
1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Consultant agrees to provide and perform the professional civil engineering consulting services for the Project as set forth in the Proposal/Scope of Work, dated July 11, 2024, which is attached hereto as Exhibit “A” and is incorporated herein by reference (hereinafter referred to as the “Scope of Services,” the “Services” or “Work”). As a
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material inducement to the City entering into this Agreement, Consultant acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant’s Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such Services and Work and with the standards recognized as being employed by professionals in the same discipline in the State of California.
Consultant represents that it is skilled in the professional discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement. Consultant represents that it and all of its employees, subconsultants and subcontractors providing any Work or Services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.
1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; and, (2) the Consultant’s signed, original Proposal/Scope of Work dated July 11, 2024 submitted to the City (“Consultant’s Proposal”), which shall both be referred to collectively hereinafter as the “Contract Documents.” The Consultant’s Proposal/Scope of Work is attached hereto as Exhibit “A” and is hereby incorporated by reference and made a part of this Agreement. All provisions of the Contract Documents shall be binding on the Parties.
Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the terms and conditions of this Agreement; and (2nd) the provisions of the Consultant’s Proposal (Exhibit “A”).
1.3 Compliance with Law. Consultant shall comply at all times during the term of this Agreement with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards and Cal/OSHA requirements. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with performing the Work and Services. If Consultant performs any Work or Services in violation of such laws, rules, and regulations, Consultant shall be solely responsible for all penalties and costs arising therefrom. Consultant shall defend, indemnify, and hold City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.
1.4 Licenses, Permits, Fees, and Assessments. Prior to performing any Services or Work hereunder Consultant shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Consultant represents to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall defend, indemnify, and hold the City, its
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elected and appointed officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, and approvals of whatever nature that are legally required to perform the Work or Services.
1.5 Familiarity with Work. By executing this Agreement, Consultant represents that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant represents and maintains that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City.
1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Consultant's Proposal/Scope of Services (Exhibit “A”) or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Consultant, incorporating therein any adjustment in (i) the Maximum Annual Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Consultant. It is expressly understood by Consultant that the provisions of this section shall not apply to the Work and Services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any Work or Service identified in the Scope of Services exceeds any time or material amounts or estimates provided therein.
1.9 Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Consultant further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.
2. COMPENSATION
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2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Consultant shall be compensated by City for the services performed, including authorized reimbursements, in accordance with the professional hourly rates and charges set forth in the Schedule of Compensation/Fees, which is attached hereto as Exhibit “A” and is incorporated herein by reference, but not exceeding the total maximum annual contract amount Two Hundred Fifty Thousand Dollars ($250,000.00) (hereinafter referred to as the "Maximum Annual Contract Amount"). The method of compensation shall be as set forth in Exhibit “A”.
The Maximum Annual Contract Amount shall include the attendance of Consultant at all Project meetings deemed reasonably necessary by the City. Consultant shall not be entitled to any increase in the Maximum Annual Contract Amount for attending these meetings. Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section
4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation/Fees. The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.
2.2. Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation/Fees (Exhibit “A”), in any month in which Consultant wishes to receive payment, no later than the tenth (10th) working day of such month, Consultant shall submit to the City, in a form approved by the City’s Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical.
2.3 Optional CPI Adjustment. The fees, rates, and/or unit prices set forth in Consultant's Proposal (Exhibit “A”) shall remain fixed and unchanged for the first two years of the term of this Agreement (i.e., from September 1, 2024 through August 31, 2026). Thereafter, Consultant may submit a request to adjust its fees, rates, and/or unit prices once per year during the remainder of the term of the Agreement as provided for herein. However, approval of any request to adjust Consultant's fees, rates, and/or unit prices as set forth herein shall be made at the sole discretion of the City Manager, in writing, and is subject to the City’s approved budget.
Such fee, rate, and/or unit pricing adjustment(s), if any, shall not exceed the value of the change in the Consumer Price Index for the Los Angeles/Orange County area for the preceding one year as published for the month of June of any given year. In no event shall any adjustment of any fee, rate, and/or unit pricing as authorized by this section exceed five percent (5%) per year regardless of CPI or any other cost factors.
2.4 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not
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included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant’s profession.
2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Laguna Hills City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance.
3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed, or on each task order, if applicable, and shall perform all Services within the time period(s) established in the Schedule of Performance, which is attached hereto as Exhibit “A” and is incorporated herein by reference.
When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.
3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, pandemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section.
3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period of five (5) years, commencing on September 1, 2024 and ending on August 31, 2029 ("Initial Term"). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than one additional three (3) year term under the same terms and conditions (“Renewal Option”).
3.5 Task Orders. Consultant hereby agrees and acknowledges that any and all Services or Work performed pursuant to this Agreement shall be based upon the prior issuance of a written project task order by the City. Furthermore, Consultant hereby agrees and acknowledges that execution of this Agreement by the City does not in any way guarantee that a
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task order will be issued to Consultant. Moreover, execution of this Agreement by the City shall not entitle Consultant to any form of payment or compensation from the City without City first having issued a project task order.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection therewith: Carmen Kasner, PE, Principal-in-Charge / Southwest Operations Director. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City.
Consultant shall not contract with any other entity to perform the Services required without prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City.
4.4 Independent Contractor.
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A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant’s officers, employees, representatives or agents or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement as required by law and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant.
B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.
C. No City benefits shall be available to Consultant, its officers, employees, or agents, in connection with the performance of any Work or Services under this Agreement.
Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing any Work or Services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant’s officers, employees, representatives, agents, or subconsultants or subcontractors, Consultant shall defend, indemnify, and hold harmless City from and against all such financial obligations.
4.5 PERS Eligibility & Indemnification.
A. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing any Work or Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
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B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing any Work or Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
5. INSURANCE
5.1 Compliance with Insurance Requirements. Consultant shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section.
Consultant shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Consultant’s existing insurance policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Consultant shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:
A. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance written on an occurrence basis with limits of at least one million dollars ($1,000,000.00) per occurrence, two million dollars ($2,000,000.00) in the general aggregate, and one million dollars ($1,000,000.00) for products and completed operations.
Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
B. Automobile Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) combined limit for each occurrence covering bodily injury and property damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.
C. Workers’ Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Consultant shall
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obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) per accident for bodily injury or disease.
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, a policy of Professional Liability or Errors and Omissions Insurance appropriate to Consultant’s profession with limits of at least two million dollars ($2,000,000.00). Covered professional services shall specifically include all Work or Services to be performed under the Agreement and delete any exclusions that may potentially affect the Work or Services to be performed under this Agreement.
1. Intentionally omitted.
2. If the policy of insurance is written on a “claims-made” basis, the City may require that the policy be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Work or Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing the Work or Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended “tail” coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City.
3. In the event the policy of insurance is written on an “occurrence” basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Work or Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Work or Services under the terms of this Agreement.
5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.
5.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or
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Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
A. The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:
1. Additional Insured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and
2. Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Consultant, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.
3. Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant’s failure to pay the insurance premium, the notice provided to City shall be by ten (10) days prior written notice.
B. For all policies of Commercial General Liability Insurance, Consultant shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.
5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, employees, agents and volunteers, in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or selfinsured retention.
5.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
5.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Consultant or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Consultant hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Consultant hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
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5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Consultant shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Consultant shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verify coverage.
5.9 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
5.10 Enforcement of Agreement (Non-Estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.
5.11 Insurance for Subconsultants. Consultant shall either: (1) include all subconsultants or subcontractors engaged in any Work or Services for Consultant relating to this Agreement as additional named insureds under the Consultant’s insurance policies, or (2) Consultant shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. All policies of Commercial General Liability Insurance provided by Consultant’s subconsultants or subcontractors performing any Work or Services related to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Consultant shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.
5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Consultant pursuant to this Agreement:
A. Consultant shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of
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the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.
B. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.
C. None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.
D. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.
E. Consultant agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.
F. Consultant agrees to provide immediate written notice to City of any claim, demand or loss against Consultant arising out of the Work or Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.
6. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall defend (at Consultant’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively “Claims”) in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officers, directors, employees, subcontractors, consultants or agents, in connection with Consultant’s performance under this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent that the Work or Services performed by Consultant are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,
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recklessness, or willful misconduct of the Consultant. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant’s indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless, and indemnify the City, its elected and appointed officials, officers, employees, agents, and volunteers, shall not apply to such claims or liabilities arising from the sole or active negligence or willful misconduct of City.
7. REPORTS AND RECORDS
7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement.
For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all of its subconsultants and subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.
7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.
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7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant’s performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties.
Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Termination. City may terminate this Agreement for any reason, with or without cause, upon giving Consultant thirty (30) days written notice. Upon such notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the City an invoice for work and services performed prior to the date of termination. In addition, Consultant reserves the right to terminate this Agreement at any time upon sixty (60) days written notice to the City, except that where termination is due to material default by the City, the period of notice may be such shorter time as the Consultant may determine.
8.4 Default of Consultant.
A. Consultant’s failure to comply with any provision of this Agreement shall constitute a default.
B. If the City Manager, or City Manager’s designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City
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shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.3.
C. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section
8.4(B), take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant’s liability for completion of the Services as provided herein.
8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.
8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.8 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.
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9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. Consultant represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement.
A. To the fullest extent permitted by law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant’s expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the alleged negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City’s alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright.
B. Consultant shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any settlement made without Consultant’s consent or in the event City fails to cooperate in
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the defense of any suit or claim, provided, however, that such defense shall be at Consultant’s expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto.
10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Notices or other communications shall be addressed as follows:
To City: City of Laguna Hills
Attention: City Manager
24035 El Toro Road
Laguna Hills, California 92653
Telephone: (949) 707-2600
To Consultant: Ardurra Group, Inc.
Attention: Carmen Kasner, PE, Southwest Operations Director 3737 Birch Street, Suite 250
Newport Beach, California 92660
Telephone: (949) 677-0391
10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof.
No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.
10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.
10.6 Third Party Beneficiary. Nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto.
10.7 Recitals. The above-referenced Recitals are hereby incorporated into the
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Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he/she is signing is bound.
10.9 Labor Code Requirements.
A. Prevailing Wages. Consultant is aware of the requirements of California labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Work or Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Work or Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
The foregoing indemnity shall survive termination of this Agreement.
B. DIR Registration. If the Work or Services are being performed as part of an applicable "public works" or "maintenance" project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.
10.10 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
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[SIGNATURES ON NEXT PAGE]
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EXHIBIT “A”
CONSULTANT’S PROPOSAL/ SCOPE OF WORK
FOR
ON-CALL CIVIL ENGINEERING CONSULTING SERVICES
DATED: JULY 11, 2024
SCOPE OF SERVICES FOR PROJECT
INCLUDING,
SCHEDULE OF PERFORMANCE
AND
SCHEDULE OF COMPENSATION/ FEES
PROPOSAL FOR
ON-CALL CIVIL ENGINEERING,
PROJECT MANAGEMENT, AND SUPPORT SERVICES
Department of Public Works
JULY 11, 2024
3737 Birch Street, Suite 250 | Newport Beach, CA 90245 | 949 428 1500 | www.ardurra.com July 11, 2024
City of Laguna Hills
Joe Ames, PE, TE – Public Works Director/City Engineer
24035 El Toro Road
Laguna Hill, CA 92653
SUBJECT: PROPOSAL FOR ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
FOR THE CITY OF LAGUNA HILLS
Dear Mr. Ames,
The Ardurra Group, Inc. (Ardurra) civil engineering team is poised and prepared to provide professional consultant services for a variety of on-call engineering and management services in support of the City of Laguna Hills’ (City) operations of the Public Services Department and the Capital Improvement Program (CIP). Our basic philosophy focuses on understanding our client's goals, enabling us to successfully serve as an extension of your staff. We are submitting our proposal for the following categories. 1. Public Works Inspection; 2. Capital Improvement Project Inspection; 3.
Construction Management; 4. Engineering Plan Check; and 5. Map Check.
With nearby offices In Newport Beach and El Segundo and more than 120 professionals in Southern California, Ardurra has the local resources to support the City’s efforts in delivering its extensive Capital Improvement Program (CIP).
While not specifically requested by the City, Ardurra can also provide general project management, transportation engineering, and grant writing assistance.
As a well-qualified civil engineering firm, Ardurra’s experience encompasses various types of federally and state-funded projects, from street reconstruction, traffic, storm drainage infrastructure improvements, and pavement rehabilitation to parks, playgrounds, and municipal facility (building) improvements.
With a successful history of providing full-service, on-call owner’s representative services, Ardurra’s philosophy is to protect the City’s interests and provide quality services to the City and its community.
Selecting the Ardurra team offers the City the following benefits:
Dedicated On-Call Services Project Director - Mark Lewis, PE, TE, will be your primary contact for services and the contract manager, leading a comprehensive team of local professionals. Mark is also available on a project specific basis to serve directly in the capacity of project and/or program management. Mark is a proven leader with 38 years of engineering experience and has extensive knowledge and progressive management expertise in project management, strategic ARDURRA GROUP, INC.
www.ardurra.com
Corporate Office
1000 N.W. 57th Court, Suite 800
Miami, FL 33126
Local Office
3737 Birch Street, Suite 250
Newport Beach, CA 92660
On-Call Services Project Director
Mark Lewis, PE, TE
949.667.0391
[email protected]
Principal-In-Charge
Carmen Kasner, PE
(780) 525-9995
[email protected]
Joe Ames, PE, TE
City of Laguna Hills
July 11, 2024
2 planning, operational efficiency, financial planning, and human resources management. He applies an innovative approach in these key areas in addition to communication, funding procurement, asset management, capital improvement program development and implementation, project management, and intergovernmental relations to deliver cost-saving solutions to all his projects.
Dedicated On-Call Services Principal-in-Charge - Mark and the team will be supported by Carmen Kasner, PE, who will serve as principal-in-charge. Carmen will provide guidance and make sure the team has the necessary resources to manage this contract effectively and efficiently. Carmen is Ardurra's Director of Operations for the Southwest and is authorized to bind this proposal.
Dedicated On-Call Services Task Managers with Full Team Support - Our highly qualified Task Managers, Gafur Oyewo for public works and CIP inspection, Omar Alameddine for construction management, and Nicole Jules, PE, for engineering plan check and map check, provide strong leadership, enabling and delivering smoothly run and successful projects. The Ardurra Team is The City will require a team that is swift, nimble, and timely in all facets of task order communication and execution. To this end, no task order is too large or too small - our team is prepared to deliver the resources needed for the timely completion of your projects.
Experience that Delivers Quality - Ardurra offers an experienced team that is responsive, flexible, helpful, financially responsible, and quality-conscious. Our team is knowledgeable of and conforms to local, state and federal regulations, codes and ordinances, and grant requirements. We have the added benefit of providing constructability reviews by our in-house construction management group as a
standard practice.
Peace of mind through each phase of your projects. Our professionals have years of experience managing various public works projects, from scoping to design to construction to closeout. We have expert in-house resources, including staff who offer the unique perspective of being former public works directors, city engineers, etc., and are continuing to improve the efficiency and effectiveness of the civil engineering process. Ardurra's time-tested, proactive approach serves to anticipate and expeditiously address challenges to keep the City’s projects moving forward. Our proven process eliminates surprises, provides predictability, and streamlines delivery.
Ardurra is best qualified to perform the requested services because our experienced team members have a heart for client service, and they merge seamlessly as an extension of our client's staff. We work with municipalities daily, day in and day out, so we know local codes, regulations, community needs and sensitivities, and proposed developments and their potential impacts on City infrastructure. We have helped deliver hundreds of projects through local on-call contracts. This experience has taught our team effective resource management, scheduling, trusted subconsultant partnerships, and a process that works. Furthermore, having former municipal leaders on staff provides insight and perspective on stakeholder concerns and expectations, offers continual process improvements, and streamlines reviews to deliver quality products. Our reputation for providing quality services has been confirmed by our ongoing relationships and extended on-call contracts with agencies throughout California. Our local, comprehensive team is ready to support your engineering needs.
QUALITY, VALUE, COMPLIANCE
Demonstrated ability to
successfully provide services,
favorable client
references,
competitive rates,
and RFP compliance.
Joe Ames, PE, TE
City of Laguna Hills
July 11, 2024
3 We look forward to serving the City of Laguna Hills on this on-call contract. Please feel free to contact Mark Lewis, PE, TE, at [email protected] or 949.677-0391 should you have any questions or need additional information. We attest that all information submitted with our proposal is true and correct and acknowledge receipt of Addenda 1 and 2.
Respectfully submitted,
Ardurra Group, Inc.
Carmen Kasner, PE Mark Lewis, PE, TE
Southwest Operations Director Project Director, Municipal Services PE License - CA # C50856 PE License - CA # C49335, TR1637 3737 Birch Street, Suite 250 3737 Birch Street, Suite 250 Newport Beach, CA 92660 Newport Beach, CA 92660
Table of Contents
City of Laguna Hills iii
TABLE OF CONTENTS
Section A. Cover Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
TABLE OF CONTENTS
PROPOSAL SECTIONS B. - H.
Section B. Company Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Section C. Resumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . See Appendix B Section D. Organization Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Section E. References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Section F. Project Understanding, Overview, and Approach . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Section G. Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Section H. Communication Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 PROPOSAL SECTION I.
Section I. Compensation/Payment Schedule . . . . . . . . . . . . . . . . . . . . . . . . . Separate Envelope
APPENDICES
Appendix A.1: B.9 Comparable Contracts and A.2: B.10 Previous/Current Clients Appendix B: Resumes
Appendix C: Required Attachments J - L
Appendix D: Sample Draft PSA Comments
Proposal Sections B. - H.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills B. Company Data 1
B. Company Data
1. Official name and address. Ardurra Group, Inc.
2. Name, address, and telephone number of the Proposer’s primary point of contact.
Mark Lewis, PE, TE
3737 Birch Street, Suite 250, Newport Beach, CA 92660
949-677-0391
3. Type of entity (corporation, company, joint venture etc). Florida C Corporation
4. Federal Employer I.D. Number. 591782900
5. The address, telephone numbers, and authorized email addresses of each of your firm’s locations.
Mark Lewis, PE, TE Omar Alameddine
3737 Birch Street, Suite 250, Newport Beach, CA 92660 1960 E. Grand Ave., Suite 300, El Segundo, CA 90245 [email protected]; 949-677-0391 [email protected]; 949-533-3012
6. Detailed statement—The proposer is totally or partially owned by another business organization or individual. L J Avalon Holdings, LLC at 70% and employees 30%.
7. Number of years in business under the present business name. 6 years
8. Number of years of experience the Proposer has had in providing required, equivalent, or related services. 47 years
9. All comparable contracts entered into during the last five (5) years, completed or not. See Appendix A.1. B.9
10. A complete list of all previous and current clients within the past five years. See Appendix A.2. B.10 (Current contracts with Irvine and Lake Forest. Past contracts with Laguna Hills, Mission Viejo, and Laguna Beach.
11. Any failures or refusals to complete a contract and explanation. None
12. Individuals/Firms who own an interest of 10% or greater in the firm. None
13. Financial interests in other lines of business. None
14. Litigation/Adverse Judgement History. Ardurra Group, Inc., its affiliated entities, and their officers and directors have no prior or ongoing criminal or civil litigation, investigations, arbitration, or administrative proceedings that would affect the successful delivery of this contract.
Because of our size and volume of business, Ardurra has occasionally been named in litigation arising out of the ordinary conduct of its business, most of which are unrelated to the performance of its professional services (such as slip-and-fall claims). It is the opinion of management that the resolution of any ongoing actions will not materially affect the consolidated financial position of the company, the company’s operations, or the company’s ability to perform the services being solicited. Below is a list of litigation related to Ardurra’s professional services commenced in the five years preceding the date of submission of this response:
Marissa Velasquez v. Hunter Industries, Ltd., Hogan Murray, Inc. d/b/a Murray Construction, Bryan J. Spina, LNV, LLC, and LNV, Inc. 2022 motor vehicle accident in Texas. The matter is ongoing. Ardurra denies any allegation of fault. The City of San Diego vs. The 5125 Company, 2GS, LLC d/b/a Earthworks Enterprise, Ardurra Group, Inc. d/b/a LNV, and f/k/a LNV, LLC and f/ka/ LV, Inc., and Robert Viera, PE 2022 matter brought by the municipality in Texas regarding the construction of a drainage improvement project. The matter is ongoing. Ardurra denies any allegation of fault. Christopher Hernandez v. City of Doral, A.U.M. Construction, Inc., & 300 Engineering Group, P.A. 2023 motor vehicle accident in Florida.
The matter is ongoing. Ardurra denies any allegation of fault. 11. Any failures or refusals to complete a contract and explanation. 15 .Termination of Contract “For Cause” History. None
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills B. Company Data 2
COMPANY OVERVIEW
Ardurra offers the resources of a large national firm with more than 1,500 employees in 75 offices across the country. Our core service areas include public works/civil planning, design, construction management, and inspection; water/wastewater planning, design, construction management, and inspection; environmental; land development; emergency management; structural engineering; survey; and public outreach, plan review and plan check, code compliance enforcement, labor compliance, and grant administration.
Ardurra is currently ranked 84th in Engineering NewsRecord’s Top 500, 34th in Zweig Group's Best Firms to Work For, and 4th in Hot Firms. Being listed among Zweig’s preferred employers list for the last five years means we have been growing consistently and adding amazing people weekly.
This gives you direct access to more help, more unique
solutions, and a small army of professionals.
THE PUBLIC WORKS DIVISION of Ardurra specializes in
project delivery for local municipalities throughout California, which has made us extensively familiar with state and federal procedures. With an emphasis on practical, proven, and costeffective solutions, our capabilities are focused on the planning, design, and construction of roadway and utility improvements and on managing multi-project capital improvement programs for public agencies.
Your Comprehensive Local Resource. As neighbors—with our Newport Beach office just a few miles away from City Hall and several of our team members being residents of surrounding communities—we are deeply invested in the City’s success. With more than 120 professionals in Southern California, we have the depth of resources to respond quickly to your needs.
Responsiveness – We Are There When You Need Us! As we intend to demonstrate, Ardurra is proud of the reputation we have established and the style in which we deliver our services based on the investment and ownership responsibility we place on every single project. We are motivated to exceed the City of Laguna Hills' expectations. With offices throughout California, the Ardurra team provides local subject matter experts with the availability and resources to be responsive to the City’s needs. We are a full staff of engineering, environmental, and construction professionals, including project managers, construction managers, engineers, environmental compliance specialists, designers, and construction inspectors. We strive to develop close working relationships with our clients so we can move quickly in response to client needs. We can provide on-the-spot assistance with an emergency situation or a fast-track project while maintaining sufficient staff and resources to manage large multi-discipline projects.
Local In-House Capabilities to Meet Task Order Needs. Our core service areas include traffic and transportation engineering; project management; labor compliance, grant administration, land development; public outreach; plan review and plan check, code compliance enforcement; public works/civil planning, design, construction management, and inspection; water/wastewater planning, design, construction management, and inspection; environmental; emergency management; structural engineering; and survey. We also have established relationships with several recognized specialty firms that support us with additional disciplines and services as needed. Our experienced professional development and plan check services team is capable of managing various concurrent tasks.
Our Commitment. Ardurra provides full-spectrum services to assist our clients from planning through construction. From our substantial experience in planning, designing, and managing public infrastructure undertakings, we understand that projects today are driven by a balance of economic, environmental, social, and political factors. We believe in working in partnership with our clients to meet these challenges. We offer the City a commitment to responsiveness, quality, and forward-thinking solutions to deliver innovative projects. We will exceed your expectations.
Gafur Oyewo *
City of Laguna Hills D. Organization Chart 3
ON-CALL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
Mark Lewis, PE, TE *
CITY OF LAGUNA HILLS
Joe Ames, PE, TE - Public Works Director/City Engineer
D. ORGANIZATION CHART
* Key Personnel
Naomi Johnson *
Rakan Khraisat, CMIT *
Eric Nunez *
Alexander Di, EIT
James Flannigan, PE
Joseph Mullaney
Chip Vanderbeek, QSP
PROJECT DIRECTOR
James Flannigan, PE *
Chip Vanderbeek, QSP *
Miguel Alvarez, PE
Dustin Bender
Brian Briones
Manuel Briones
Mark Castro
Juan Cesena
John Dela Cruz, QSP
Alex Di
Brian Dong, PLA
Eric Egurrola
Lucas Findlay, PE, QSD/P
Josh Fretwell
Garrick Frost
Richard Frye
Naomi Johnson
TASK MANAGER
Gafur Oyewo *
TASK MANAGER
Nicole Jules, PE *
4. ENGINEERING PLAN CHECK
TASK MANAGER
James Flannigan, PE *
Jose Hernandez, PE, QSD/P *
Miguel Hurtado, PE
Mark Lewis, PE, TE *
Daniel Lopez, PE *
Lea Reis, PE, QSD/P *
Alexander Di, EIT
Eli Farah, PE, QSD, ENV SP
Bob Merrell, PE
Andrea Mosqueda, PE, ENV SP
Jocelyn Shih, EIT
Charles (Chuck) Stephen, PE
Bradley Waldrop, PE
Omar Alameddine *
3. CONSTRUCTION MANAGEMENT
TASK MANAGER
1. PUBLIC WORKS INSPECTION 2. CIP INSPECTION 5. MAP CHECK Dino D’Emilia, PE, F.ASCE, QSD *
Mark Lewis, PE, TE *
Gafur Oyewo *
Lea Reis, PE, QSD/P *
Bradley Waldrop, PE *
John Wolitarsky, CCM *
Joseph Mullaney
Mahina Siu, CMIT
Joe Stoakley, PE, QSD
Dee Yeh, CMIT
TASK MANAGER
Nicole Jules, PE *
Kevin Cole, PLS *
CALIFORNIA PUBLIC WORKS
PRACTICE DIRECTOR
Carmen Kasner, PE Dino D’Emilia, PE, F.ASCE, QSD *
PRINCIPAL-IN-CHARGE/
SOUTHWEST OPERATIONS DIRECTOR
Rakan Khraisat, CMIT
Joseph Mullaney
Eric Nunez
Matt Reagan, QSP
Joe Stoakley, PE, QSD
Nathan Wolitarsky
Don Wren, Jr.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills E. References 4
E. References
Agency, Contract Agency Reference Contact Information
City of Huntington Beach
On-Call Civil Engineering, Surveying, and Professional
Consulting Services,
Tom Herbel,PE
Deputy Director of Public Works/
City Engineer
[email protected]
(714) 536-5431
City of Lake Forest
On-Call Municipal Engineering/Staff Augmentation
Tom Wheeler, PE
Director of PW/City Engineer
949.461.3480
[email protected]
City of Mission Viejo
Cabot Rd., Muirlands Blvd., and Melinda Rd. Pavement
Rehabilitation
Mark Chagnon, PE
Director of Public Works
949.470.3000
[email protected]
City of Laguna Beach
Various Infrastructure Projects, Capital Improvements
Mark Trestik, PE
City Engineer
949.497.0300
[email protected]
ON-CALL CIVIL ENGINEERING, SURVEYING, AND PROFESSIONAL CONSULTING SERVICES | CITY OF HUNTINGTON BEACH Start: 6/1/2021 Complete: 6/1/2024
CLIENT CONTACT: Tom Herbel, PE; Deputy Director of Public Works/City Engineer; [email protected]; (714) 536-5431 Project Description: Ardurra provided on-call civil engineering, survey, and consulting services contract with the City of Huntington Beach for various public works infrastructure projects, including but not limited to rehabilitation of roads, alleys, curb, gutter, and sidewalks within the public right-of-way, as well as off-street improvements, such as rehabilitation of City parking lots. Also, development of project concept, grant funding compliance, project specifications, and bid support for conversion of median turf to drought tolerant landscape with new trees for beautification. Utility support services have involved staff augmentation for management support, mentoring, and program and project development. Projects include development of a five-year funding strategy for upgrades to stormwater pump station facilities as well as the preparation of project bid specifications for implementation.
Other projects include developing on-call specifications for the City’s sewer lateral program, a multi-year program to consolidate domestic and irrigation delivery systems, and program-level specifications to assist the City with converting from chlorine gas to on-site chlorine generation for all of its water production facilities. Work includes project management, organizational assessment, policies and program audits, general assistance, and guidance with project and program delivery.
The following contracts are also highlighted in Appendix A.2. B.10 Previous and Current Clients adjacent to the City of Laguna Hills.
ON-CALL MUNICIPAL ENGINEERING/STAFF AUGMENTATION | CITY OF LAKE FOREST Start: 6/2011 Complete: 6/2024
CLIENT CONTACT: Tom Wheeler, PE, Director of PW/City Engineer; 949.461.3480; [email protected] Project Description: Ardurra is providing municipal and staff augmentation services as needed by the City. Services include program management, public works/development land use/map and plan checking, grading inspection, encroachment permit inspection, landscape inspection, and supplementing Public Works Department staff as needed.
Work has included project management for 12 projects and funding analysis for a transportation funding program. Tasks include reviewing land use applications, plan checking development plans and maps, inspecting approved land development construction, inspecting approved work in the public right-of-way, public works encroachment permit inspection, water quality program management, and providing additional staff on an as-needed basis.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills E. References 5
Ardurra is responsible for managing plan checking and inspection of various residential developments and single-property
development/ remodels throughout the city. Tasks include shortand long-term CIP planning and budgeting, researching matters related to regulations and ordinances, funding options, assistance with the operating budget, and any other needs of the City.
Deliverables are varied and include plans and reports for rough grading plans, precise grading plans, street and alley plans, storm drain plans, hydrology reports, hydraulic reports, street lighting plans, traffic signal plans, traffic control plans, landscape and irrigation plans, retaining and MSE wall plans, and water and sewer plans.
Services have involved engineering implementation of the City's Opportunity Studies Area (OSA), which comprises five developments totaling over 4,000 housing units, the design of the Los Alisos Boulevard resurfacing project, conducting the annual sidewalk survey, and inspection of the catch basin insert project. The OSA projects involve plan checks and inspection of all facets of development, including map approval, rough grading, precise grading, street and storm drain improvements, park development, and median and parkway improvements.
Inspection has involved ADA ramps, street lighting installations, all encroachment permit projects, grading, storm drain, wet and dry utilities, curb and gutter projects, sidewalk projects, and all restoration projects within an encroachment permit. Wet utility agencies include the El Toro Water District, Irvine Ranch Water District, Santa Margarita Water District, and Trabuco Canyon Water District. Dry utility agencies include The Gas Company, AT&T and Cox.
Our team also provided inspection of the Baker Water Treatment project that involved working in conjunction with the Irvine Ranch Water District and installation of 36-inch CMCL pipe.
CABOT RD., MUIRLANDS BLVD., AND MELINDA RD. PAVEMENT REHABILITATION | CITY OF MISSION VIEJO CLIENT CONTACT: Mark Chagnon, Dir. of Public Works; (949) 470-3000; [email protected] Start: 3/2022 Complete: 6/30/2022
Project Description: Ardurra provided design services for pavement rehabilitation to portions of Cabot Road, Muirlands Boulevard, and Melinda Road. These combined segments of roadway are approximately 3.3 miles in length. Within the project area, most of the streets are generally four-lane arterial highways with directional traffic separated by a center median. The arterial highway includes bike lanes, several single- and dual-lane turn pockets, signalized intersections, median strips, and raised medians. The existing pavement condition on all three streets showed signs of transverse, longitudinal, and alligator cracking, in addition to areas that require fulldepth pavement repair.
The pavement rehabilitation portion of the project consisted of the removal and replacement of deficient AC pavement, curb, gutter, driveway aprons, curb ramps, and sidewalk, followed by crack sealing, full-width (Muirlands only), and header-cut cold-milling, a 1.5” asphalt rubberized hot mix (ARHM) overlay, adjustment of utility covers, replacement of traffic signal detector loops, and re-striping. The pavement rehabilitation was divided into two separate projects and plan sets: (1) Cabot Road and Muirlands Boulevard; and (2) Melinda Road.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills E. References 6
VARIOUS INFRASTRUCTURE PROJECTS, CAPITAL PROGRAM MANAGEMENT | CITY OF LAGUNA BEACH CLIENT CONTACT: Mark Trestik, PE, City Engineer; (949) 497-0300; [email protected] Start: 2009 Complete: Ongoing
Project Description: Laguna Beach Capital Program Management - Ardurra staff provided complete turn-key capital project delivery services for the City, including overall CIP management of design and construction projects, federal funding application support, energy grants administration, construction inspection and construction administration for various infrastructure and building facilities improvements. This contract was a four-year contract, and over $ 10 million worth of capital projects were delivered for the City through this program.
Jasmine Street Storm Drain - Ardurra prepared PS&E for the conceptual and final design for the Jasmine Street storm drain improvements in the City of Laguna Beach. The recommended alignment accomplished the following:
allowed for intercepting the upstream-most culvert that outlets onto private property collects runoff on an interim basis from the adjacent drainage basin takes advantage of the existing downstream culverts, which outlet directly to the beach The project included a hydrologic and hydraulic analysis of the Jasmine Drainage Basin and the adjacent easterly and westerly drainage basins. To minimize traffic disruptions, pipe jacking across Coast Highway was required, and an Encroachment Permit from Caltrans was required. This project involved MS4 Permit coordination.
Temple Hills Sidewalk—This project consisted of extending the Temple Hills sidewalk, which currently terminates at Dunning Drive, to Palm Drive. The sidewalk extension resulted in a new 4-foot-wide sidewalk, curb and gutter, and hand railings on one side of the street. The design work included preparing a survey, verifying the right-of-way, involving the community, preparing environmental documentation, and preparing PS&E.
We take great pride in delivering
quality projects on time and
within budget, and due to our
innovative techniques and
approaches, we
provide our clients
with cost-saving
solutions.
QUALITY REFERENCES
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills F. Understanding/Overview/Approach 7 F. Project Understanding, Overview, and Approach
Ardurra’s project approach and proven work plan are based on a proactive project management approach. We firmly believe in “doing it right the first time.”Consequently, we realize that it is critical to thoroughly define the project requirements before the work is started. The client and the team must agree on the project requirements. The requirements and expectations must also be clearly communicated and understood at all staff levels.
Our management philosophy includes the following:
Understand the proposed project. One of our trademarks is understanding the details of an assignment during the RFP stage so that we can avoid surprises later. As a part of due diligence, we will typically review available existing information, conduct field reviews and ask questions to staff to ascertain the purpose of the project, identify potential stumbling blocks, determine all stakeholders, and identify budgetary deadlines and constraints.
The Right People for the Project. The Ardurra team has extensive, relevant experience performing the on-call services identified in the City’s RFP. The newly formed team will hit the ground running, delivering quality services within the city's schedule.
Project Management. A project cannot be successful without effective project management. Ardurra was founded on the philosophy of providing hands-on, experienced, proactive project management on all projects.
Communication. Our team members have excellent track records communicating with clients and stakeholders. Frequent communication and tracking of project progress are integral to our approach to every assignment.
Schedule Control. We have project management tools that forecast staff requirements and labor allocations to meet the City’s needs.
Quality Assurance/Quality Control (QA/QC) Management Process. QA/QC is a key component of any project. Quality control will be an ongoing task throughout the assignment. Ardurra’s task managers will be responsible for overall QA/QC and will ensure that all assignments are handled in accordance with City requirements.
Client Commitment. Ardurra believes in the following principle: “Serve your clients with exceptional quality and cost-effective service by providing highly qualified staff with extensive experience in public works engineering projects.” We are submitting our proposal for the following categories: 1. Public Works Inspection; 2. Capital Improvement Project Inspection; 3.
Construction Management; 4. Engineering Plan Check; and 5. Map Check.
CATEGORY 1. PUBLIC WORKS INSPECTION/CATEGORY, AND 2. CAPITAL IMPROVEMENT
PROJECT INSPECTION
Inspection of public and private construction projects requires a proactive approach with talented staff and is led by Ardurra’s Inspection Services Manager, Gafur Oyewo. Ardurra owes the successful completion of hundreds of client projects to our ability to find and maintain excellent professional staff and our dedication to the organization, documentation, organization, documentation and proactive management of the construction process. A successful project is built by fostering good relationships and trust between the design team, client agencies, and the contractor. The Ardurra team can analyze critical situations from all viewpoints and work with the project team to develop the best solution. We understand these varying viewpoints because we have worked for and/or managed design consultants, contractors, and several public agencies. Ardurra has a comprehensive team of public works inspectors and special inspectors who bring experience in all aspects of both private and public works construction projects, including earthwork and grading, street improvements, building and bridge structure construction, storm drains, earthwork and grading, street improvements, building and bridge structure construction, storm drain, drainage channels, traffic signals, lighting, landscaping, and utility coordination. Our inspectors are competent and knowledgeable and will conform to the City’s codes and ordinances, including Federal Grant requirements, the State of California Local Assistance Procedures Manual, Green Book, APWA standards, and,
PROJECT UNDERSTANDING
OVERVIEW, AND APPROACH
Ardurra’s demonstrated
understanding and
knowledge of the
services required.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills F. Understanding/Overview/Approach 8 knowledgeable and will conform to the City’s codes and ordinances including Federal Grant requirements, State of California Local Assistance Procedures Manual, Green Book, APWA standards, and where appropriate, LEED and OSHPD standards. Our inspectors are particularly strong in contractor compliance with plans and specifications, permit requirements and conditions, and administrative duties, including the requirements for federally funded projects such as employee interviews, certified payroll compliance, including the requirements for federally funded projects such as employee interviews, certified payroll compliance and managing the required documentation. Subject to availability, Ardurra commits to providing qualified inspection staff available to perform inspection services to the City on a part- or full-time basis. Depending upon the City’s needs, our staff may be located at City offices. Ardurra will serve as the City’s representative and liaison with the City project manager, as well as the contractor during any construction of a project.
INSPECTION TASKS
Review and enforce the contractor’s proposed construction schedule Require, monitor, and document compliance with the contract and specifications, including the Storm Water Pollution Prevention Plan and all other requirements
Assist in the review of submittals required by the specifications and confirm compliance of materials delivered therewith Attend the pre-construction meeting and weekly progress meetings Assist with coordination between the City’s project engineer, the contractor, and other entities involved Be present, including on weekends (if necessary), when construction is in progress as required by the City Review contractor performance
Provide assistance and direction to technicians performing material tests. Measure the Work-in-place to verify quantities Review invoices from the contractor
Assist in the review and processing of change orders
Prepare Daily Inspection Reports (Daily Activity Report, Weekly Statement of Working Days, etc.) Review traffic control measures, including placement of signs and barricades Review items requiring corrective action with the Contractor and the City. Develop “Punch List” items and monitor corrections made Maintain a red-line set of as-built plans
Public Relations: Ardurra inspectors will proactively assist the City in identifying construction impacts, implementing appropriate mitigations and coordinating notification to those affected to minimize public impacts. Pedestrian safety measures must be addressed in highpedestrian locations.
Traffic Control: Close monitoring of lane closure time restrictions and traffic control maintenance will help minimize inconveniences to the traveling public. The contractor's incorporation of traffic control phasing into the project schedule results in smoother critical path schedule review and updating processes.
Timely Completion: Our inspectors will work proactively and collaboratively to minimize impacts on the schedule. Expeditious processing of submittals, public notices, and other requirements is imperative for the timely completion of a project.
CATEGORY 3. CONSTRUCTION MANAGEMENT
Numerous municipalities and agencies throughout the region have entrusted Ardurra with their construction management and inspection needs. Our team CM team, led by PM/CM Group Leader, Omar Alameddine has experience with a wide range of projects, including roadway reconstruction, streetscape revitalization, pavement rehabilitation, sidewalk and ADA pedestrian ramp installation, drainage improvements, parks, playgrounds, shade structures, sports fields, decorative concrete sidewalks, landscaping, irrigation, traffic signals, street lighting, water feature construction, water and sewer treatment and pumping facilities, storage, and pipeline installation/rehabilitation, as well as managing multi-project capital improvement programs. In
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills F. Understanding/Overview/Approach 9 addition to the types of projects mentioned above, we also provide vertical construction management and inspection on projects such as fire stations, police departments, recreation centers, and libraries.
We deploy time-tested procedures and best management practices for the most vital project elements:
Safety Claims avoidance Quality assurance
Public outreach Budget and cash flow Labor Compliance Schedule review Utility coordination Project commissioning, acceptance, and closeout Measurement and
payment
Documentation protocol
and communication
Change management
Not only is Ardurra successful at delivering PM and CM services, but our professionals are considered leaders in the industry. They are frequently engaged to train public agency staff and develop or improve standardized public agency department systems, procedures, and processes that incorporate industry best practices across capital project and development permit delivery. We have expert in-house resources including former Public Works Directors and City Engineers who offer valuable insight from a municipality’s perspective and are continuing to improve the efficiency and effectiveness of the municipal engineering process.
Our staff members maintain current registrations/certifications in their respective specialties, including registered professional engineers and Qualified SWPPP Practitioners (QSP) and/or Qualified SWPPP Developers (QSD). Our team is well-versed in CPM scheduling, construction means and methods, web-based documentation, WATCH requirements, Caltrans Local Assistance Procedures Manual, Greenbook General Specifications, and water pollution control regulations. Ardurra can assist through every phase of the project, from design to pre-bid through construction to closeout.
Our team has worked on numerous federally funded projects over the years and has well-established and proven templates that Caltrans has used as examples. We have an excellent track record for delivering exception-free federally funded project oversight reviews and federal audits.
Ardurra also has an in-house comprehensive bench of inspectors who bring experience in all aspects of public works inspection. Our inspection team averages 25 years of experience and is competent, knowledgeable and will conform to California Building Standards Code/Title 24, City of Irvine codes and ordinances, federal grant requirements, Caltrans LAPM, Greenbook, APWA standards, and, where appropriate, LEED, DSA, and OSHPD standards.
Ardurra has a history of providing services for large on-call contracts to numerous agencies throughout California. Because of this experience, Ardurra has a strong understanding of how to address project issues and the needs of public agencies for multiple concurring tasks. This experience allows us to provide responsive teams led by experienced task managers to solve the needs of our clients in a timely manner.
Appendix A.1: B.9 provides detailed examples of our project experience similar to this scope of work for Ardurra’s list of comparable contracts.
APPROACH TO SERVICES
Ardurra has a history of providing services for large on-call contracts to numerous agencies throughout California. Because of this experience, Ardurra has a strong understanding of how to address project issues and the needs of public agencies for multiple concurring tasks. This experience allows us to provide responsive teams led by experienced task managers to solve the needs of our clients in a timely manner.
The Ardurra approach to project/construction management and inspection is designed to safely deliver a high-quality project on time and within budget while monitoring and enforcing compliance with requisite codes, standards, permits, plans, and specifications. The firm uses proven methods for performing the multitude of tasks that dictate the success of a construction project, maintaining continual and transparent communication.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills F. Understanding/Overview/Approach 10 The Ardurra team fosters productive collaboration and cooperation among all stakeholders, from the contractor to local businesses to residents.
Potential challenges are proactively identified and addressed before they become significant budget issues and schedule delays. By utilizing Ardurra, clients are kept informed on a real-time basis and know that Ardurra’s guiding principle is to always act in its client's best interest.
Safety. First and foremost, Ardurra always considers safety the most important issue in any construction project. Ardurra managers and inspectors are at a minimum 10-hour OSHA-certified. Our team will recommend key safety provisions to require the contractor to have competent safety personnel and site-specific safety programs employed on the project at all times and will monitor the contractor’s operations for compliance with the project safety requirements and requisite provisions of state and federal law.
Public Relations. The Ardurra team is empathetic to the motorists, pedestrians, cyclists, residents, and businesses that are affected by construction operations, and we will take a lead role in addressing public relations concerns. All inquiries and issues will be listened to and documented with accurate contact information for prompt follow-up. We are adept at mitigating impacts throughout the construction process and addressing issues expeditiously for resolution in the field whenever feasible. Any issues that cannot be immediately addressed in the field will be communicated through appropriate protocols with recommendations for the most efficient resolution. Ardurra will expedite the implementation of the solution that serves the project’s best interests, as mutually determined with the City, contractor, and affected parties. We take a proactive approach to reach out to the public, resulting in the successful completion of public works improvement projects in close proximity to adjacent property owners. Strict adherence to allowable working hours, and noise and dust control requirements will be imperative to minimize impacts.
Protocol and Communication. Timely and concise
communications are essential to the successful completion of any construction project. Protocol will be determined as appropriate for each project and maintained for the project duration.
Communications and correspondence will be handled in a
professional and respectful manner. Ardurra equips its CM team with state-of-the-art electronic management hardware and software such that electronic documentation is utilized for as much of the required documentation as possible. The Ardurra PM/CM team is experienced with serving as the primary project contact, acting as the hub of communication with timely distribution of requisite correspondence and documentation to all respective stakeholders as applicable.
In addition to time-tested and efficient construction administration and project controls procedures, documents, and programs, Ardurra offers Procore's web-based collaboration. Procore is a widely used cloud-based construction software that maximizes the efficiency of project management while connecting project participants to critical project documents and real-time project data.
Quality Assurance/Quality Control Management. QA/QC is an ongoing task throughout the duration of the project. Our strategic approach to quality, timely, and cost-sensitive products includes the following elements:
Understand the project.
Select the right people for the project.
Frequent communication and tracking of project progress are integral to our approach to make sure there are no surprises. Utilize our project management tools that forecast staff requirements and labor allocations three months in advance. Proper documentation is critical for all projects and will comply with the City’s requirements.
Ardurra’s tools and efficiency in coordination, communications, and documentation provide the City with a transparent process for the duration of the contract.
Example screenshot of the web-based collaboration too PROCURE providing streamlined workflow with real-time project data.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills F. Understanding/Overview/Approach 11 CATEGORY 4. ENGINEERING PLAN CHECK, AND 5. MAP CHECK
Ardurra will provide as-needed plan checking of private development improvement plans, grading plans, stormwater quality plans, and traffic control plans. The as-needed map checking includes parcel maps, tract maps, lot line adjustments, street vacations, and other maps. Our team will perform these services through a combination of staff, including Nicole Jules, PE, and Lea Reis, PE, QSD/P. This includes a deep bench of supplemental support provided by the technical expertise of our various team members. Nicole will be the city’s main point of contact for these services. She will be available either on-site or remotely, depending on the City’s desire. Nicole will ensure continued communication between all team members so that work is coordinated seamlessly.
APPROACH TO SERVICES
Ardurra has been providing engineering services for 45 years. Ardurra is a family of over 1500 employees with experience in various disciplines within building safety and public works departments throughout California.
Ardurra and its staff have extensive experience successfully providing comprehensive plan review services to public agencies. Our plan review services include reviewing plans for Building and Safety development and residential permits, Public Works/Engineering CIP projects, Planning, and right-of-way encroachment permits.
Our staff's experience is unique, as several staff members have provided successful services for the City in various capacities. The approach, based on this experience, will be as follows:
Our staff anticipates receiving digital plans by email or physical plans to pick up and log into the plan check registry by designated staff. The plans will fall into the scope of work below, including but not limited to:
REVIEW AND ASSESS DOCUMENT DEVELOPMENT PLANS AS IT PERTAINS TO PUBLIC WORKS Development plans include but are not limited to preliminary grading plans, drainage plans, plumbing plans, mechanical/ electrical plans, site plans, striping plans, BMP plans, and architectural plans.
Some of the goals when reviewing these plans are to review how the plans will affect the public right of way. This includes but is not limited to, checking the accuracy of the surveyed elevations, cut and fill quantities on grading plans, ADA compliance of parking striping and grading, how stormwater is draining the property to the surrounding areas, setbacks, and slopes from buildings and the right of way, the effect of buildings or other new structures on site distance or visibility, and encroachment liabilities.
When information is not available to substantiate the plans, additional information will be requested, such as a survey topo map, as-built plans, or other records not already within the City's records or easily accessible from the County of Orange.
COMMUNICATING PLAN CHECK RESULTS
Plan reviews will consist of written comments and redlined plans (1 copy). After each review is completed, the comments, redlined plans, or approval/denial letter and one (1) set of plans will be returned to the City.
Specifically, plan reviews, when not immediately approved, will result in lists of comments referring to specific details and drawings and referencing applicable code sections. Ardurra will provide a clear, concise, and thorough document (i.e., comment list) from which staff, designers, contractors, and developers can work. Comment lists are delivered via email, dropbox, and/or other reliable delivery services. If requested, Ardurra will transmit plan review comments and coordinate re-checks directly to the applicant, as required, and completed plan review documents ready for approval will be returned to the City for final approval.
Plan checks are logged daily for current plan check status and transmitted to the City weekly.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills F. Understanding/Overview/Approach 12 Conditions of approval will also be included, which will encompass corrections, additional requirements by Engineering, and other documents as required for Engineering approval.
REVIEW TRAFFIC CONTROL PLANS ASSOCIATED WITH ENCROACHMENT PERMITS OR PRIVATE DEVELOPMENTS Some encroachment permits and development applications require traffic control to perform the work. Typically, utility companies such as SCE, Frontier, Calwater, or other public utilities will request lane closures in order to perform underground or overhead work. We understand that most cities require adherence to the California MUTCD and that sometimes a traffic control plan is required in special circumstances. Traffic control plans are required to be designed and stamped by a registered engineer.
Our staff includes highly skilled traffic engineers who will review and provide efficient comments on submitted plans.
COORDINATE WITH OTHER DEPARTMENTS AS NECESSARY
Building and Safety and other departments can confidently transmit plans into the workflow with Ardurra on the team. Working with the engineering staff to document, file, and update the permit registry will streamline the review process and keep plan checking, revisions, and permits moving the system with no backlog.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills F. Understanding/Overview/Approach 13 Ardurra staff has a history of successfully communicating and coordinating with other City departments. We will ensure all required information is requested and transmitted efficiently.
CREATE APPLICABLE CONDITIONS OF APPROVAL FOR DEVELOPMENT PROJECTS Conditions of approval will be required on many development and residential permits. Some conditions may include but are not limited to:
Encroachment permit for driveway approach.
Bond for sewer or storm drain improvements in the public right of way over a certain valuation. Upgrade the property frontage to meet ADA compliance
PREPARE/REVIEW NECESSARY REPORTS FOR ENCROACHMENT AND/OR DEVELOPMENT PROJECTS Public Works and other departments can confidently transmit plans to Ardurra. From time to time, necessary reports for encroachment and/or development projects are needed. Such reports include traffic impacts analysis, ADA compliance, and similar reports.
Ardurra is capable and prepared to become the city's “One-Stop” development support consultant. The Ardurra team is well-versed in applicable City, County, State, and Federal ordinances and the necessary standards of services required to serve the City.
Our team will be responsible for:
Plan checking of improvement plans submitted, required reports, studies, calculations, and other submittals, and design professional’s recommendations.
Drafting conditions of approvals.
Providing input on development agreements.
Representing the City at Planning Commission/Technical Committee meetings as needed.
Performing other related land development tasks or assignments. Visit the site to determine whether field conditions are consistent with the plans submitted.
Cross-check all Conditions of Approval, applicable standards, City Procedures Manual, Subdivision Agreements, and applicable PRAs and PAAs, to ensure they are reflected either in the design plans or General Notes.
Each plan review will be accompanied by a letter summarizing the red-line comments, addressed directly to the applicant’s engineer or landscape architect, with a copy to City staff and the applicant.
The Project Manager will meet with the Design Professional and City Staff to review comments or delineate the standards that are not being met. This will assist in the timely completion of the review and meet the goal of a maximum of three plan check reviews.
Review NPDES reports, Water Quality Management Plan (WQMP), and Storm Water Pollution Plans (SWPPP).
Soils reports will be evaluated, and recommendations will be confirmed in the plans. Boundary conditions will be evaluated to maintain continuity with surrounding properties and existing drainage patterns.
Utility plan check, permit processing, and coordination. Review communication permits/plans.
Update development-related documentation, such as policies and procedures.
EXAMPLE CHECKLISTS AND PLANCHECK PROCESS DOCUMENTS
PROJECT UNDERSTANDING Grading Certification and Compaction Report Review Checklist. Grading Plan Preparation Checklist. Grading Plans (Mass/Rough Grading) Checklist. Improvement Plan Submittals Checklist. Legal Documents Submittals Checklist. NPDES Construction Inspection Form. Ordinance - Tentative Maps - Information Required. Draining and Hydrology. Storm Drains. Water Quality Basins. Street Improvements. Traffic Control Plans. Wireless Telecommunications Submittal Checklist. Wireless Telecommunications
Compliance Checklist. Wireless Telecommunications ShotClock Adherence Letter.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills F. Understanding/Overview/Approach 14 Ardurra has developed numerous checklists and plan-check process documents for client agencies to assist both our plan-check engineers and developer’s consultants in the plan submission and review process.
PROJECT MANAGEMENT
In all our efforts, we apply management systems that carefully monitor project effectiveness, closely tracking work quality, quantity, schedule, and cost. Delivering projects under aggressive schedules requires careful management, administration, and oversight of project development teams from inception to completion, with committed ownership of all aspects.
PROJECT MANAGEMENT
Upon award of the contract, our Project Manager will set up a meeting with key City staff to discuss any unique amendments or specifications required by your jurisdiction, billing arrangements, contact information, and any special requests you would like us to keep in mind. This allows our staff to provide the City with high-quality, consistent, and predictable services.
QUALITY CONTROL/QUALITY ASSURANCE
For all projects, we will create and apply tailored management systems that work and will carefully monitor program effectiveness, closely tracking work quality, quantity, and cost. Delivering projects under aggressive schedules requires careful management, administration, and oversight of project development teams from inception to completion, with committed ownership of all aspects. The checklists discussed earlier provide a proven way to assure that issues are not missed. Should there be an unexpected setback, Ardurra will quickly review the reasons for the delay, identify options for getting the project back on track, and implement the selected option after consulting with the City. The scope, schedule, and budget impacts of the delay will be scrutinized to ensure critical elements are not jeopardized by the implementation of the corrective action.
Coordination is the core of what we do at Ardurra. Our team will begin the coordination process by working with the City’s Management staff to define and fully understand the assigned projects and City goals. Ardurra staff will then complete all steps of the assignment. All local, state, and federal laws will be followed to ensure there are no issues throughout the duration of the assignments. Our goal is to ensure there are no surprises and no lost opportunities for the City.
The services we provide are always closely coordinated and monitored to ensure we meet or exceed the service levels desired by the City, but also to stay within the financial capacity of your operating budget. We have broad experience and “hands-on” knowledge of municipal budgeting, specifically related to expenditures and cost recovery associated with private development processing and permitting. We will work in close partnership with the City tailoring our services and deployment of staff to match the allocated budget.
SCHEDULE ADHERENCE PROCEDURES
We utilize a database to maintain and track all plans and their status. At our regular scheduled staff meetings with the assigned team, the database allows us to closely monitor workloads to ensure adequate plan review services are available to maintain high standards and timeliness of our services. Meetings to coordinate and update all staff on current projects are held weekly, in addition to any special meetings needed to address new developments or issues and assist in adhering to schedules.
ACCOUNTING AND BILLING PROCEDURES
For all assignments, Ardurra will create task and sub-task codes for financial tracking, allowing managers to monitor and control costs closely.
Invoices can be sent to the City on a per-project or monthly basis, as our goal is to create processes that meet the City’s needs.
QUALITY AND COST CONTROL
Ardurra’s mission is to provide high-quality deliverables and services that meet your requirements. We accomplish this by integrating a high level of vision, innovation, and integrity with a quality assurance system based on clear objectives and a commitment to continuous improvement and quality control throughout project development. Our Quality Control/Assurance Managers will develop a Quality Management Plan tailored to the City’s needs and requirements. They will apply Ardurra’s comprehensive approach to quality assurance to verify that technical experts in each field check every document for accuracy and that all deliverables meet the city's standards and requirements.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills F. Understanding/Overview/Approach 15 QA/QC is an ongoing task throughout the duration of the project. Ardurra takes responsibility for our work products' accuracy and completeness seriously. We base our QA/QC Program upon the belief that nothing is more important than design quality. QA/QC is used to verify that deliverables are of acceptable quality and complete and correct. Quality control is the check or analysis that determines the acceptability of the project deliverables. Tasks related to quality control will include documented reviews of reports, drawings, specifications and opinions of cost, independent review of calculations, etc. Quality control reviews will occur with each submittal.
Quality Assurance will be an ongoing task throughout the duration of the project to ensure we are not only doing the project right but doing the right project. Ardurra initially develops a quality control work plan internally to evaluate the project team selected for the assignment. The work plan outlines the design standards and manuals to be followed, establishes checking and review procedures, and identifies assignments and responsibilities.
PUBLIC RELATIONS AND OUTREACH
The dedicated, award-winning Community Relations team at Ardurra consists of former journalists, communications professionals, public agency staffers, and creative and tech experts who create effective messaging and branding with “one voice.” Using creative and engaging formats, we deliver timely and consistent messaging to diverse audiences that create awareness, deflect misperceptions, and protect projects from community outcry, political opposition, schedule slips, cost creep, and other unnecessary headaches. We have earned multiple awards, positive media and industry coverage, and showcase recognition for our clients, projects, and agency leaders. Ardurra offers a local community relations team that is very familiar with Southern California municipalities.
Our professionals apply strategic, specialized communication methods that have been honed for decades to minimize issues that can arise from public opposition or controversy. Clients know that a dedicated, disciplined community relations team can help achieve a smooth implementation and even greater public support by project completion. We work with our local agencies to gain project acceptance through engagement and education. Each effort we plan is tailored to each project. Examples of the tactics we use to gain public support include public notifications, fact sheets and other materials, graphics, social media, videos, websites, special events (groundbreaking and ribbon cuttings), news stories, briefings to elected officials, and much more. We excel at breaking down technical information into information the public cares about and can understand, which calms the most engaged community member.
Our communications team works on all aspects and stages of infrastructure projects with experience in planning, public involvement, and construction relations. We apply strategic methods to deliver measurable success. Whether you need to communicate about a highly visible or controversial project or engage stakeholders to educate, increase understanding, gather input, and gain additional project support, Ardurra’s public affairs and community relations team brings a proven track record spanning decades to exceed your goals. Each effort is tailor-made from the start by listening intently to you. We conduct timely research, build a comprehensive plan, and implement effective tools and tactics using proven, costeffective methods to keep your project on track and within schedule and budget.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills G. Schedule / H. Communication Plan 16 G. Schedule
1. PUBLIC WORKS INSPECTION
We are committed to providing excellent customer service through responsive staffing. We have a history of providing services for large on-call contracts to numerous agencies throughout California. The Ardurra team maintains sufficient personnel resources to meet the anticipated project requirements under this contract.
Once notified by the City, our Inspection Services Manager, Gafur Oyewo, will review the solicitation, identify the qualified inspector/staff, and coordinate workload with the best available and selected staff within 48 hours’ notice if needed. Gafur and our management staff are highly skilled at managing resources to cover varying assignments and requests. They monitor workload projections weekly to make sure that adequate manpower will be available. Our workload typically results in an average of 60 to 65 percent utilization of our workforce, allowing adequate capacity to take on new projects or shuffle resources as needed.
The availability of specific personnel will depend upon our personnel commitments at the time of requests; however, the Ardurra team has the resources to enable us to adjust staffing and deploy qualified inspectors within 48 hours of notification as needs arise in the City.
2. CAPITAL IMPROVEMENT PROJECT INSPECTION / 3. CONSTRUCTION MANAGEMENT Ardurra’s keys to success on this on-call contract include our responsiveness, understanding of the City’s needs, capability, and availability of qualified staff, and our historically successful comprehensive project management approach for on-call, multiple-task, multiple-year contracts.
We understand the key issue for providing effective services is to be highly responsive and have the depth of resources locally available to fulfill your project needs. This team is well-known and liked by the local agencies we serve. We are team players who can act as an extension of City staff and engage with key stakeholders and the community. As you can see in the organization chart below, Ardurra has assembled a comprehensive team that is knowledgeable and experienced in all aspects of the city’s scope of services. Abbreviated resumes for our key personnel are provided at the end of this section.
The typical turnaround time for managing resources and providing CMs and inspectors for Capital Improvement Projects is two (2) weeks.
4. ENGINEERING PLAN CHECK / 5. MAP CHECK
MAXIMUM PROPOSED TURN-AROUND TIME FOR PLAN CHECK AND MAP CHECK Plan checking shall follow a set schedule of turnaround time frames as established by the City. It is strongly expected that plan checks should not exceed three (3) total plan check cycles. Turnaround times are not to exceed the following:
First submittal: 10 working days.
Second submittal: 5 working days.
Third submittal: 3 working days.
Mylar review: 2 working days.
Major change during the design stage: 7 working days. Major change in the field: 3 working days.
For larger, more complex projects, we propose an additional five (5) working days to the turnaround time frames listed above. This turnaround time schedule does not exclude the option for expedited plan reviews as needed by the City. Expedited reviews are not typical but are anticipated for certain projects deemed as priorities by the City staff to complete a thorough plan review. Periodic meetings shall be scheduled to discuss plan check issues with the City’s project engineers. Unless otherwise directed by City staff, no plan check shall be returned to the developer or the developer’s representative until the City’s project engineers have been updated on the status of the plan checks being returned. The Project Manager will meet weekly (or as otherwise arranged) with City staff.
For any reason, if a plan check is expected to exceed three (3) cycles, Ardurra shall inform the City’s engineering staff, and the city will coordinate a meeting with the consultant and developer (and/or developer’s Engineer) to resolve outstanding issues. To the extent feasible, Ardurra will perform a thorough review of the first submittal of plans to avoid new comments on any subsequent submittals.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills G. Schedule / H. Communication Plan 17
SCHEDULE ADHERENCE PROCEDURES
We utilize a database to maintain and track all plans and their status. At our regular scheduled staff meetings with the assigned team, the database allows us to closely monitor workloads to ensure adequate plan review services are available to maintain high standards and timeliness of our services. Meetings to coordinate and update all staff on current projects are held weekly, in addition to any special meetings needed to address new developments or issues and assist in adhering to schedules.
H. Communication Plan
1. PUBLIC WORKS INSPECTION / 2. CAPITAL IMPROVEMENT PROJECT INSPECTION / 3. CONSTRUCTION MANAGEMENT Timely and concise communications are essential to the successful completion of any construction project. Protocol will be determined as appropriate for each project and maintained for the project duration. Communications and correspondence will be handled in a professional and respectful manner. Ardurra equips its CM and Inspection team with state-of-the-art electronic management hardware and software, such that electronic documentation is utilized for as much of the required documentation as possible. The Ardurra CM team is experienced with serving as the primary project contact, acting as the hub of communication with the timely distribution of requisite correspondence and documentation to all respective stakeholders as applicable.
In addition to time-tested and efficient construction administration and project controls procedures, documents, and programs, Ardurra offers Procore's web-based collaboration. Procore is a widely used cloud-based construction software that maximizes the efficiency of managing construction projects while connecting project participants to critical project documents and real-time project data.
Our proactive approach to Construction Management and Inspection (CMI) serves to anticipate, communicate, and expeditiously resolve field problems. Our team is well-trained in communicating project status updates to City staff. All issues are processed with a sense of urgency and presented to the City with suggested alternatives, cost and schedule impacts, and recommended solutions in real-time. The construction management team will quickly implement the alternative that best suits the interests of the project and the agency. Ardurra’s effective and expeditious communication with all parties has enabled our team to identify conflicts, construction problems, and coordination issues early, thus minimizing delays and reducing costs.
4. ENGINEERING PLAN CHECK / 5. MAP CHECK
Plan reviews will consist of written comments and redlined plans (1 copy). After each review is completed, the comments, redlined plans, approval/denial letter, and one (1) set of plans will be returned to the City.
Specifically, plan reviews, when not immediately approved, will result in lists of comments referring to specific details and drawings and referencing applicable code sections. Ardurra will provide a clear, concise, and thorough document (i.e., comment list) from which staff, designers, contractors, and developers can work. Comment lists are delivered via email and/or by a reliable carrier. If requested, Ardurra will transmit plan review comments and coordinate re-checks directly to the applicant, as required, and completed plan review documents ready for approval will be returned to the City for final approval.
A review summary log is created, updated, and maintained for all plan checks. It is complete with status, submittal dates, and due-by dates and will be submitted to the City weekly.
I. Compensation/Payment Schedule
(separate PDF)
APPENDIX A
B.9 - Comparable Contracts
B.10 - Previous and Current Clients
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills Appendix A.1: B. Company Data, B.9 Comparable Contracts Appendix A.1
B. Company Data, B.9 Comparable Contracts
RELEVANT PROJECT EXPERIENCE - SUCCESSFUL AND STRONG RELATIONSHIPS Our reputation for providing quality services has been confirmed by our ongoing relationships and extended on-call contracts with agencies throughout California. Our team’s experience, constant team communication, and quality control approach have provided us with a solid track record of meeting schedules, effectively adapting to unforeseen challenges, and maintaining costs. The Ardurra team has successfully delivered hundreds of public works engineering projects, including federally and state-funded, to numerous public agencies through our as-needed contracts.
COMPREHENSIVE LIST OF COMPARABLE CONTRACTS
COMPARABLE CONTRACT/SERVICES START DATE END DATE CLIENT/AGENCY PROJECT MANAGER Anaheim On-Call Design Engineering for Public Works 2019 8/7/2024 Anaheim Voyiatzes, Anissa Anaheim On-Call PM/CM, Inspection, Contract Administration 7/14/2021 6/30/2025 Anaheim Alameddine, Omar Brea As-Needed Design and Civil Engineering 2/19/2020 11/19/2023 Brea Hernandez, Jose Brea As-Needed Construction Management and Inspection 10/30/2023 9/19/2025 Brea Hernandez, Jose Brea As-Needed Design and Civil Engineering 5/16/2024 3/19/2026 Brea Ristow, Agata Burbank As-Needed Inspection 2/5/2021 1/17/2022 Burbank Alameddine, Omar Burbank Avion and As-Needed Inspection 4/29/2021 4/25/2022 Burbank Alameddine, Omar Burbank On-Call All Services 4/29/2021 3/15/2025 Burbank Alameddine, Omar Carlsbad As-Needed Communications 8/8/2022 8/8/2024 Carlsbad Kulis, Rachel Carlsbad Traffic Safety Emergency PO 10/27/2022 10/24/2025 Carlsbad Kulis, Rachel Carlsbad MWD Related Communications 8/10/2022 5/3/2024 Carlsbad Kulis, Rachel Carlsbad On-Call Construction Relations 1/5/2023 5/24/2024 Carlsbad Kulis, Rachel Costa Mesa On-Call Transportation Engineering Support 3/7/2024 6/30/2024 Costa Mesa Jules, Nicole Cypress On-call CM, Engineering, and Inspection 7/20/2022 7/26/2024 Cypress Alameddine, Omar Dana Point As-Needed Const Inspection 9/12/2022 6/30/2024 Dana Point Alameddine, Omar Fullerton On-call Construction Management and Inspection 12/19/2018 10/31/2023 Fullerton Alameddine, Omar Fullerton On-call Plan Check Engineering 10/11/2023 9/30/2026 Fullerton Voyiatzes, Anissa Fullerton On-call Staff Augmentation 10/11/2023 9/30/2026 Fullerton Bice, Lisette Fullerton On-call Staff Augmentation and PM 1/8/2024 9/30/2026 Fullerton Bice, Lisette Fullerton On-call Construction Inspection 11/15/2023 9/30/2026 Fullerton Alameddine, Omar Fullerton On-Call Construction Management and Inspection 12/4/2023 9/30/2026 Fullerton Alameddine, Omar Hawaiian Gardens On-call CM, Engineering and Inspection 3/16/2023 3/31/2026 Hawaiian Gardens Alameddine, Omar Huntington Beach On-Call Development Review 6/1/2021 6/1/2024 Huntington Beach Hernandez, Jose Huntington Beach On-Call Civil Engineering 6/1/2021 6/1/2024 Huntington Beach Lewis, Mark Huntington Beach On-Call Construction Management 11/18/2021 11/2/2024 Huntington Beach Alameddine, Omar Huntington Beach On-Call Code Enforcement 10/27/2022 10/2/2025 Huntington Beach Barber, Scott Huntington Beach On-Call CM and Engineering (federal) 3/21/2023 2/7/2026 Huntington Beach Alameddine, Omar Irvine On-Call Consulting Services 2019 6/30/2022 Irvine Alameddine, Omar Irvine As Needed Project Management 7/19/2023 6/30/2024 Irvine DeBow, Debbie Irvine As-Needed Consulting Services 4/2/2024 6/30/2027 Irvine D'Emilia, Dino La Mirada On-Call Professional Services 5/15/2023 4/3/2028 La Mirada D'Emilia, Dino
SUCCESSFUL DELIVERY OF
SIMILAR PROJECTS
Ardurra demonstrates the
capability to deliver similar
projects within
budget and
internal measures
for cost efficiencies.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills Appendix A.1: B. Company Data, B.9 Comparable Contracts
COMPARABLE CONTRACT/SERVICES START DATE END DATE CLIENT/AGENCY PROJECT MANAGER Laguna Beach On-call Consulting Services 7/8/2020 6/30/2026 Laguna Beach Voyiatzes, Anissa Laguna Hills On-call PW/CIP Inspection 7/1/2019 6/30/2024 Laguna Hills Alameddine, Omar Laguna Niguel On-Call Professional Services 7/6/2023 6/30/2026 Laguna Niguel Rosenfield, Ken Lake Forest Municipal Engineering and Staff Augmentation 5/18/2021 6/30/2024 Lake Forest Lewis, Mark Lakewood On-Call Engineering and Project Management 6/13/2023 6/12/2028 Lakewood Rosenfield, K/Lewis, M Long Beach On-Call Construction Management 9/1/2018 8/31/2024 Long Beach D'Emilia, Dino Long Beach On-Call Design for Street/Storm Drain Projects 3/5/2020 9/30/2024 Long Beach Voyiatzes, Anissa Long Beach On-Call Engineering for Various Projects 4/26/2021 7/31/2024 Long Beach Voyiatzes, Anissa Manhattan Beach On-Call Project Management 7/7/2022 6/30/2024 Manhattan Beach Bice, Lisette Manhattan Beach On-Call Various Inspection 4/13/2023 6/30/2025 Manhattan Beach Alameddine, Omar Mission Viejo As Needed Public Works ProfessionalServices 6/23/2020 6/30/2022 Mission Viejo Bice, Lisette Newport Beach On-call Project Management 1/24/2023 1/31/2026 Newport Beach Voyiatzes, Anissa Oceanside On-call Public Outreach 10/3/2022 12/31/2023 Oceanside Cole, Rebecca Oceanside IPR Ph II Public Outreach 10/5/2022 12/31/2023 Oceanside Cole, Rebecca Oceanside CIP On-call Public Outreach 10/5/2022 12/31/2023 Oceanside Cole, Rebecca Oceanside As-Needed Public and Water Utilities 10/18/2023 10/31/2026 Oceanside Cole, Rebecca Ontario - On-call Construction Management and Inspection 9/13/2021 8/16/2024 Ontario Alameddine, Omar Pasadena On-call Project Management 6/6/2019 4/25/2022 Pasadena Voyiatzes, Anissa Pasadena On-call Civil Engineering 2/12/2021 6/11/2025 Pasadena Voyiatzes, Anissa Placentia On-call Project Management 9/18/2023 10/3/2025 Placentia Lewis, Mark Placentia On-Call Engineering 9/18/2023 11/21/2026 Placentia Voyiatzes, Anissa Rancho Palos Verdes (RPV) On-Call Design and CM 5/5/2021 6/30/2023 RPV Merrell, Robert San Buenaventura (SanBuen) PM for Fire Facilities 7/12/2022 12/31/2024 SanBuen Schwartz, Earl San Juan Capistrano (SJC) On-Call Engineering 2019 12/3/2022 SJC Kelley, Teresa Santa Ana On-call Engineering 6/19/2018 6/18/2023 Santa Ana D'Emilia, Dino Santa Ana On-call Water Resources Engineering 10/3/2022 8/15/2025 Santa Ana Lewis, Mark Santa Ana On-call Engineering 7/5/2023 5/15/2026 Santa Ana Voyiatzes, Anissa Santa Ana On-call CM and Inspection 1/15/2024 10/2/2026 Santa Ana Alameddine, Omar Seal Beach On-call Inspection 7/22/2019 7/22/2024 Seal Beach Alameddine, Omar Signal Hill On-call City Engineer 4/13/2018 6/30/2024 Signal Hill Voyiatzes, Anissa Thousand Oaks On-call Professional Services 2020 6/30/2023 Thousand Oaks D'Emilia, Dino Tustin PW and Grading Plan Check 12/22/2018 10/1/2026 Tustin Voyiatzes, Anissa Vacaville On-Call Grant Writing 4/11/2024 6/30/2026 Vacaville Jules, Nicole Los Angeles County (LA Co.) On-Call Building Inspection 10/27/2020 10/19/2024 LA Co. Alameddine, Omar Orange County (Orange Co.) On-Call CIP Project Management 11/30/2020 11/17/2025 Orange Co. Voyiatzes, Anissa Orange County On-Call CIP Project Management 11/30/2020 9/21/2023 Orange Co. Fowler, Brad Orange County On-call CIP Project Management 1/13/2023 1/13/2025 Orange Co. Fowler, Brad Riverside County (Riverside Co.) On-Call Special Inspection 5/18/2021 6/30/2024 RiversideCo. Alameddine, Omar San Diego County (San Diego Co.) As-needed Inspection 2/4/2019 8/14/2021 San DiegoCo. Alameddine, Omar San Diego County As-needed Building Inspection 4/1/2019 6/30/2024 San DiegoCo. Alameddine, Omar HDR Caltrans Districts 8-9, On-Call Engineering 6/29/2020 12/31/2022 HDR Alameddine, Omar Irvine Ranch Water District (IRWD) On-call Field Inspection 5/5/2018 3/31/2023 IRWD Alameddine, Omar
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills Appendix A.1: B. Company Data, B.9 Comparable Contracts
COMPARABLE CONTRACTS ILLUSTRATING THE SUCCESSFUL DELIVERY OF SIMILAR PROJECTS CAPITAL IMPROVEMENT PROJECTS PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT | CITY OF ANAHEIM Services: PROJECT MANAGEMENT/CONSTRUCTION MANAGEMENT
Start: 7/14/2021 Complete: 6/30/2025 Project Manager: Omar Alameddine Project Description/Scope of Work: Ardurra provides PM/CM services to oversee the completion of more than $90 million in capital improvement projects involving telecommunications, structural, water/wastewater, and utility undergrounding. Challenges have included existing utility conflicts and the coordination with outside utility companies for their existing utilities as they relate to the project. Our proactive approach and constant communication, including several meetings prior to construction, help facilitate and expedite permit reviews and approvals, as well as a schedule of work coordination. Some representative projects include:
Orangewood Avenue Improvements. Contract administration and construction management for this multi-faceted road widening project on Orangewood Avenue from State College Boulevard to the Santa Ana River. This project spans a largely commercial area within proximity to several freeways and highways along the south entrance to Angel Stadium of Anaheim. This widening project consists of electrical undergrounding with telecommunication lines relocation, installation of a new City of Anaheim and City of Orange traffic signal improvements, and a new variable message board. Widening improvements include roadway widening and paving, sidewalks, slough walls, curbs and gutters, retaining/block/soundwalls, driveways, cross gutters and spandrels, drainage improvements, catch basins, WQMP BMP improvements, Disney Resort-Style hardscape and landscaping, irrigation improvements, and signing and striping.
Fire Station No. 5. Contract administration and construction management for the $5.4-million design-build construction of a 9,400- square-foot fire station on one acre. The station can house up to eight firefighters. Station design included parking, driveways, sidewalks, walls, fences, landscaping, water, sewer gas, telephone/cable and electrical utilities, transmission lines, and facilities.
Winner of the 2018 BEST Award from the Southern California chapter of APWA. Citywide Sanitary Sewer Improvement Program/Projects, Group 6. Contract administration and construction management for a $2-million project to build more than 4,200 linear feet of a 24-inch,18-inch,15-inch, and 10-inch vitrified clay pipe (VCP) sewer mainline.
Underground Conversion Plan Projects. Contract administration for three projects that are part of a City five-year program. The initiative is relocating overhead power and communications systems underground. The work is intended to improve aesthetics, replace antiquated equipment, and enhance the reliability of the area’s electrical system. Typical work includes undergrounding 69kV transmission and 12kV distribution systems, installing streetlights and service connections, and demolishing overhead power, telephone, and cable television lines.
ON-CALL CONSTRUCTION MANAGEMENT/ENGINEERING SUPPORT/TESTING & INSPECTION SERVICES | CITY OF CYPRESS Services: CONSTRUCTION MANAGEMENT/TESTING AND INSPECTION/ENGINEERING SUPPORT Start: 7/20/2022 Complete: 7/26/2024 Project Manager: Omar Alameddine Project Description/Scope of Work: Ardurra provides professional construction management/testing and inspection/engineering support services on an as-needed basis for various CIP projects. Services include construction management, pre-construction meetings, utility coordination, monitoring of construction schedules, shop drawing review, submittal review, public notification, public complaint resolution, traffic coordination, coordination with other City departments, interpretation of PS&E, analysis of changed conditions, development of corrective actions, and negotiation of change orders. Testing and inspection services include construction inspection, QA/QC, GPS-enabled site photography, field visits, pre-construction job walks, emergency and night inspections, material and laboratory testing, structural calculations, geotechnical investigations, potholing, exploratory investigations, and underground utility research. Recent assignments include Street Rehabilitation, Project 313; Oak Knoll South Parking Lot Seal Coat, Project 332; Concrete Rehabilitation, Project 293; Arterial Rehabilitation, Project 316; and Non-CIP Project Inspection Services. Ardurra also provided CM and inspection services for the Cypress Police Department Seismic Retrofit, Emergency Operations Center, and Modernization project, which received the 2022 Project Achievement Award from CMAA Southern California.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills Appendix A.1: B. Company Data, B.9 Comparable Contracts ON-CALL PUBLIC WORKS CM AND INSPECTION | CITY OF LONG BEACH Services:CONSTRUCTION MANAGEMENT AND INSPECTION
Start: 9/1/2018 Complete: 8/31/2024 Project Manager: Dino D’Emilia, PE; Inspections Manager: Omar Alameddine Project Description/Scope of Work: Ardurra is providing the City with on-call construction management and inspection services geared toward a wide range of public works projects, from street rehabilitation to storm drains. The bench of professionals assigned to this contract includes project managers, construction managers, construction inspectors, and deputy inspectors for work related to buildings and other types of structures. Example projects include:
Belmont Myrtha Pool Repairs, Phase 1 & 2. CM services to oversee $2.6M construction activities for the maintenance and repairs required to address deteriorated pool amenities and to ensure continued operation. Improvements for both phases include spalled and cracked deck concrete; exposed deck reinforcing steel; spalled and cracked concrete stair treads; corroded stair steel pans; corroded stair steel structural support; upgraded drainage system; removal and replacement of existing bleachers; removal and replacement of damaged concrete deck; and removal and replacement of existing corroded fencing.
Belmont Plaza Pool Rebuild/Revitalization Project. Ardurra is providing project management services for the construction of a $85-million world-class aquatic center on the former site of the historic Belmont Plaza Olympic Pool.
Ardurra’s project involvement has taken many forms, from procuring contractors through the City’s Job Order Contracting Program to managing the demolition of the massive original structure. The oversight has extended to the construction of an office, a temporary aquatics lobby, and temporary restroom and shower facilities to support a newly constructed temporary pool.
Alamitos Beach Concession Building. Ardurra was engaged to take over the provision of CM services for the construction of a two-story beach restaurant, a public beach restroom, a beach rental facility, and a dune-themed beach playground.
Shortly after construction began, the project experienced complex and substantial issues that impacted the budget and schedule. In order to expeditiously address the problems, the City engaged the Ardurra PM/CM team to replace the original construction management team and assist the project team in keeping the project on track and minimizing the impacts to the project. This project received the 2024 Commendation Award from ACEC California and a 2024 Project Award from CMAA Southern California.
3rd and Broadway Cycle Track. The City of Long Beach has led Southern California in building innovative, bike-friendly roadways. Ardurra helped the City improve the safety and convenience of two existing protected bike lanes (called cycle tracks), each about one mile long, in Downtown Long Beach, passing through the city’s core. The area is home to dozens of businesses, restaurants, hotels, condos, homes, the police station, churches, libraries, parking structures and new developments. Before this project, the cycle tracks ran along the left-hand sides of two busy one-way streets, 3rd Street, and one block south, Broadway. Now, each cycle track will be moved to the right side of the road, where drivers anticipate seeing bicyclists. ACEC California recognized this project with a 2020 Engineering Excellence Award. Daisy-Myrtle Bicycle Boulevard. Ardurra managed the construction of this 9.5-mile, north-south bikeway extending from downtown Long Beach to north Long Beach. This project, part of the City's Bicycle Master Plan, creates a safer way for cyclists to reach the Wrigley, Los Cerritos, and Bixby Knolls neighborhoods. The Class 1 bike path bikeway runs along Daisy Avenue to the south and Myrtle Avenue to the north. ACEC California recognized this project with a 2019 Engineering Excellence Award. 6th Street Bicycle Boulevard. Ardurra provided project and construction management for the creation of an east-west bicycle boulevard along 6th Street. The 2.5-mile route extends from Junipero Avenue on the east to Bellflower Boulevard on the west. The project installed a Class 1 bike path, traffic circles, a roundabout with curb extensions and bioswales to control drainage, and bump-out and curb extensions. The project also added bike loop detection to an existing traffic signal, signage, and fresh pavement markings.
ON-CALL PROFESSIONAL CIVIL ENGINEERING, PROJECT MANAGEMENT, AND SUPPORT SERVICES
PROPOSAL
City of Laguna Hills Appendix A.1: B. Company Data, B.9 Comparable Contracts Seaside Way Pedestrian Bridge. Project and construction management and inspection services on this 605-foot-long pedestrian bridge spanning East Seaside Way. The bridge shortened the walk from the Long Beach Convention Center walkway near Pine Avenue to the Long Beach Performing Arts Center. Beyond function, the bridge sports a breaking waveinspired design and includes a deck, canopy of LED lights, seating, and landscaping. This project was awarded the 2017 APWA BEST Project Award for Traffic, Mobility, and Beautification and the 2018 Engineering Excellence Award at the state and local levels by the ACEC.
Drake Soccer Field Project. CM for $3.8M completion of two soccer fields, a basketball court, a parkway with the trail, a parking lot, new lighting, and landscaping. In addition to providing the community with a new recreational area, the project conserved energy and reduce waste by using a significant percentage of recycled construction materials, drought-tolerant landscaping, and separating and recycling at least 60% of all construction debris. Rainbow Harbor Commercial Sewage EVAC System Replacement. CM for $700,000 replacement of 20-year sewage EVAC pump-out that serves the vessel operators at Rainbow Harbor. Heartwell Park Central Irrigation Renovation. Ardurra provides pre-construction services and reviews plans and specifications for construction, supports and collaborates with the Construction Management Division, and other as-needed duties, which may include completing assignments from the Construction Services Officer.
ON-CALL CM AND INSPECTION SERVICES | CITY OF ONTARIO
Services: PUBLIC WORKS INSPECTION
Start: 9/13/2021 Complete: 8/16/2024 Project Manager: Omar Alameddine Project Description/Scope of Work: Ardurra provides public works inspection for the City’s annual pavement rehabilitation, slurry seal project, and permit inspection. Work includes, but is not limited to, maintaining more than 1,200 lane miles of pavement within the city; rehabilitating existing street pavements, sidewalks, handicap ramps, curb and gutter, and related appurtenances; repairing or constructing storm drain improvements at various locations throughout the City; and providing engineering contract management and field services support for all construction work within the public right-of-way.
ON-CALL MUNICIPAL ENGINEERING/STAFF AUGMENTATION | CITY OF LAKE FOREST Services: PLAN CHECKING AND INSPECTION
Start: 5/18/2021 Complete: 6/30/2024 Traffic Engineering Project Manager: Mark Lewis, PE, TE: Inspections Manager: Omar Alameddine Project Description/Scope of Work: Ardurra is responsible for managing plan checking and inspection of various residential developments and single-property development/remodels throughout the city. Tasks include short- and long-term CIP planning and budgeting, researching matters related to regulations and ordinances, funding options, assistance with the operating budget, and any other needs of the City.
Deliverables are varied and include plans and reports for rough grading plans, precise grading plans, street and alley plans, storm drain plans, hydrology reports, hydraulic reports, street lighting plans, traffic signal plans, traffic control plans, landscape and irrigation plans, and retaining and MSE wall plans. Work includes inspection for ADA ramps, street lighting installations, all encroachment permit projects, grading, storm drain, wet and dry utilities, curb and gutter projects, sidewalk projects, and all restoration projects within an encroachment permit.
ENCROACHMENT PERMITTING/UTILITY PLAN CHECK/PERMIT PROCESSING AND COORDINATION | CITY OF SEAL BEACH Services: PLAN CHECKING
Start: 2/2020 Complete: 1/2023 Project Manager: Nicole Jules, PE Project Description/Scope of Work: Consulting plan check engineer assisting staff with encroachment permitting and wireless telecommunications permitting, compliance, and application review. Encroachment permit plan reviews
Traffic Control plan reviews
Utility reviews
Review and process wireless telecommunications permits