Laguna Hills City Council
August 27, 2024

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any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant’s profession.

2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Laguna Hills City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.

3. SCHEDULE OF PERFORMANCE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance.

3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed, or on each task order, if applicable, and shall perform all Services within the time period(s) established in the Schedule of Performance, which is attached hereto as Exhibit “A” and is incorporated herein by reference.

When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, pandemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section.

3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period of five (5) years, commencing on September 1, 2024 and ending on August 31, 2029 ("Initial Term"). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than one additional three (3) year term under the same terms and conditions (“Renewal Option”).

3.5 Task Orders. Consultant hereby agrees and acknowledges that any and all Services or Work performed pursuant to this Agreement shall be based upon the prior issuance of a written project task order by the City. Furthermore, Consultant hereby agrees and

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acknowledges that execution of this Agreement by the City does not in any way guarantee that a task order will be issued to Consultant. Moreover, execution of this Agreement by the City shall not entitle Consultant to any form of payment or compensation from the City without City first having issued a project task order.

4. COORDINATION OF WORK

4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection therewith: Richard A. Fisher, ASLA, President. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer.

4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City.

Consultant shall not contract with any other entity to perform the Services required without prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City.

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4.4 Independent Contractor.

A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant’s officers, employees, representatives or agents or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement as required by law and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant.

B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.

C. No City benefits shall be available to Consultant, its officers, employees, or agents, in connection with the performance of any Work or Services under this Agreement.

Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing any Work or Services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant’s officers, employees, representatives, agents, or subconsultants or subcontractors, Consultant shall defend, indemnify, and hold harmless City from and against all such financial obligations.

4.5 PERS Eligibility & Indemnification.

A. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing any Work or Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

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B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing any Work or Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

5. INSURANCE

5.1 Compliance with Insurance Requirements. Consultant shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section.

Consultant shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Consultant’s existing insurance policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.

5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Consultant shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:

A. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance written on an occurrence basis with limits of at least one million dollars ($1,000,000.00) per occurrence, two million dollars ($2,000,000.00) in the general aggregate, and one million dollars ($1,000,000.00) for products and completed operations.

Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.

B. Automobile Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) combined limit for each occurrence covering bodily injury and property damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.

C. Workers’ Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Consultant shall

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obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) per accident for bodily injury or disease.

D. Professional Liability (Errors & Omissions) Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, a policy of Professional Liability or Errors and Omissions Insurance appropriate to Consultant’s profession with limits of at least two million dollars ($2,000,000.00). Covered professional services shall specifically include all Work or Services to be performed under the Agreement and delete any exclusions that may potentially affect the Work or Services to be performed under this Agreement.

1. Intentionally omitted.

2. If the policy of insurance is written on a “claims-made” basis, the City may require that the policy be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Work or Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing the Work or Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended “tail” coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City.

3. In the event the policy of insurance is written on an “occurrence” basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Work or Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Work or Services under the terms of this Agreement.

5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.

5.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or

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Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:

A. The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:

1. Additional Insured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and

2. Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Consultant, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.

3. Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant’s failure to pay the insurance premium, the notice provided to City shall be by ten (10) days prior written notice.

B. For all policies of Commercial General Liability Insurance, Consultant shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.

5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, employees, agents and volunteers, in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or selfinsured retention.

5.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

5.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Consultant or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Consultant hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Consultant hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.

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5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Consultant shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Consultant shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verify coverage.

5.9 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

5.10 Enforcement of Agreement (Non-Estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.

5.11 Insurance for Subconsultants. Consultant shall either: (1) include all subconsultants or subcontractors engaged in any Work or Services for Consultant relating to this Agreement as additional named insureds under the Consultant’s insurance policies, or (2) Consultant shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. All policies of Commercial General Liability Insurance provided by Consultant’s subconsultants or subcontractors performing any Work or Services related to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Consultant shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.

5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Consultant pursuant to this Agreement:

A. Consultant shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of

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the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.

B. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.

C. None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.

D. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.

E. Consultant agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant.

Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.

F. Consultant agrees to provide immediate written notice to City of any claim, demand or loss against Consultant arising out of the Work or Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.

6. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall defend (at Consultant’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively “Claims”) in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officers, directors, employees, subcontractors, consultants or agents, in connection with Consultant’s performance under this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent that the Work or Services performed by Consultant are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,

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recklessness, or willful misconduct of the Consultant. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant’s indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless, and indemnify the City, its elected and appointed officials, officers, employees, agents, and volunteers, shall not apply to such claims or liabilities arising from the sole or active negligence or willful misconduct of City.

7. REPORTS AND RECORDS

7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.

Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement.

For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all of its subconsultants and subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.

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7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant’s performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

8. ENFORCEMENT OF AGREEMENT

8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties.

Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

8.3 Termination. City may terminate this Agreement for any reason, with or without cause, upon giving Consultant thirty (30) days written notice. Upon such notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the City an invoice for work and services performed prior to the date of termination. In addition, Consultant reserves the right to terminate this Agreement at any time upon sixty (60) days written notice to the City, except that where termination is due to material default by the City, the period of notice may be such shorter time as the Consultant may determine.

8.4 Default of Consultant.

A. Consultant’s failure to comply with any provision of this Agreement shall constitute a default.

B. If the City Manager, or City Manager’s designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City

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shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.3.

C. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section

8.4(B), take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant’s liability for completion of the Services as provided herein.

8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.

8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.8 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be

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the prevailing Party in such litigation or proceeding.

9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. Consultant represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.

9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

10. MISCELLANEOUS PROVISIONS

10.1 Patent and Copyright Infringement.

A. To the fullest extent permitted by law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant’s expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the alleged negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City’s alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright.

B. Consultant shall have sole control of the defense of any such claim or suit

Modified Insr Wrty PSA 8082024
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4858-5066-3126, v. 1 17
and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any settlement made without Consultant’s consent or in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant’s expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto.

10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Notices or other communications shall be addressed as follows:

To City: City of Laguna Hills
Attention: City Manager
24035 El Toro Road
Laguna Hills, California 92653
Telephone: (949) 707-2600
To Consultant: Richard Fisher Associates
Attention: Richard A. Fisher, President
4902 Kron
Irvine, California 92604
Telephone: (714) 342-5467
Email: [email protected]

10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof.

No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

10.6 Third Party Beneficiary. Nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a

Modified Insr Wrty PSA 8082024
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4858-5066-3126, v. 1 18
party hereto.

10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he/she is signing is bound.

10.9 Labor Code Requirements.

A. Prevailing Wages. Consultant is aware of the requirements of California labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Work or Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Work or Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

The foregoing indemnity shall survive termination of this Agreement.

B. DIR Registration. If the Work or Services are being performed as part of an applicable "public works" or "maintenance" project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

10.10 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

Modified Insr Wrty PSA 8082024
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[SIGNATURES ON NEXT PAGE]

IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.

ATTEST:

JENNIFER LEE, City Clerk
APPROVED AS TO FORM:

GREGORY E. SIMONIAN,
City Attorney
1836871.I
4858-5066-3126, V. 1
(SEAL)
20 "CITY"

CITY OF LAGUNA HILLS,
a California municipal corporation
JARAD L. HILDENBRAND,
City Manager
"CONSULTANT''
RICHARD A. FISHER ASSOCIATES, a
California S-corporation
s~--JA~weICHARD A. FISHER
President
B
Modified Insr Wrty PSA 8082024

1836871.1
4858-5066-3126, v. 1
EXHIBIT “A”
CONSULTANT’S PROPOSAL/ SCOPE OF WORK
FOR

ON-CALL LANDSCAPE ARCHITECTURE DESIGN CONSULTING SERVICES DATED: JUNE 11, 2024

SCOPE OF SERVICES FOR PROJECT

INCLUDING,

SCHEDULE OF PERFORMANCE
AND

SCHEDULE OF COMPENSATION/ FEES

City of Laguna Hills
On- Call Landscape Architecture Services
July 11, 2024
by
Richard Fisher Associates
a California S-Corporation
Richard A. Fisher, ASLA, Principal
4902 Kron
Irvine, CA 92604
(714) 342-5467
[email protected]
Proposal For

4902 Kron  Irvine, CA 92604  (714) 342-5467  [email protected] July 11, 2024
Joe Ames, P.E., T.E.

Public Works Director/City Engineer
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
RE: PROPOSAL FOR ON-CALL LANDSCAPE ARCHITECTURE SERVICES, 2024 Dear Joe:

Richard Fisher Associates (RFA) is pleased to submit the following Proposal for On-Call Landscape Architecture Support Services for the City of Laguna Hills. This Proposal is presented in response to the Request for Proposal dated May 2, 2024, and shall remain in full force and effect for 180 days.

As you are aware, the RFA team has built its award-winning Landscape Architectural firm over the past 45 years by providing Municipalities with Professional Landscape Architectural consulting services and project administration for parks and recreation facilities design, streetscape design, trails design, master planning/design, plan checking and development guidelines, water conservation programs, construction support, and special advisory services. We are very pleased that for the past 32 years we have had the great pleasure of providing these professional services for the City of Laguna Hills.

One of the primary goals of the consultant selection process is to select Consulting Teams who can work closely with City Staff to assure the highly successful completion of specific projects and services. We herein offer RFA’s exceptional level of commitment to you and the City of Laguna Hills to continue to provide consulting expertise in Parks, Streetscapes, Arboriculture & Landscape Maintenance Management, and other small projects requiring our area of expertise. With the experience we have gained in serving Laguna Hills since its incorporation, including the design of 15 of the City’s parks and 17 streetscape design projects, we believe that RFA can continue to be a strong asset to the City as one of the selected consultants. Through our familiarity with the facilities offered to the community, the methodologies used by the City in providing these supporting professional services, being well known by the Parks and Recreation Commission and City Council members, and having involvement in preparing Plans and Specifications for virtually every park in the City, we believe continuous services from RFA will be a strong advantage to attaining the related goals within your Department over the next 5 years.

Thank you for the opportunity to state our interest in continuing to serve the City and to submit this Proposal. We submit this Proposal with great enthusiasm and a high level of confidence that we can continue to provide a well-balanced team of Landscape Design and Horticultural Professionals with an exceptional level of experience in serving the City of Laguna Hills for On-Call Landscape Architectural Services.

Respectfully,

RICHARD FISHER ASSOCIATES
Richard A. Fisher, President
Registered Landscape Architect No.1429

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 1 Richard Fisher Associates is an award-winning, fullservice Landscape Architecture firm located in Orange County. In the past four-and-a-half decades
of practice, we value our track record of repeat work
for Municipality Clients and believe it speaks not
only to our commitment to design excellence, but
also to our strong service orientation. Several of our
client relationships encompass the full 45 years our
team has been providing Landscape Architectural
Services.

Firm Location & Primary Contact
Richard Fisher Associates
4902 Kron
Irvine, California 92604
T: 714.342.5467
Richard A. Fisher, ASLA
[email protected]
Firm Profile / Certifications
Richard Fisher Associates, a California S-Corporation
FEIN 04-3590791
CA Small Business (micro) Enterprise (SBE)
CA Small Business - Purpose of Public Works (SB-PW)
Firm Ownership / Interests
Richard A. Fisher, ASLA – 80%
Taylor Smith – 10%
RFA is not owned by any other business organization
RFA does not have financial interest in any other
lines of business
History
1979 Richard A. Fisher established the Landscape
Architectural Division of the multidisciplinary firm BSI Consultants Inc. / Berryman Henigar
1998 Richard A. Fisher purchased the Landscape
Architectural Division from Berryman
Henigar (later Bureau Veritas) to create
Richard Fisher Associates
Our firm began as the Landscape Architectural
Division of a multi-disciplinary design firm and in
January 1998, Richard Fisher broke away to form
Richard Fisher Associates. This created an
opportunity for better quality control of all design
services, and the ability for complete independence
to develop business relationships knowing that all
services being provided meet the professional
standards that Richard sets for himself and the firm.

Experience
• Over 45 years of Public Agency experience
• 207 Community/Neighborhood Park Projects
• 133 Streetscape / Infrastructure Projects
• 11 Trails Projects
• 9 Agency-Wide Parks Master Plans
• On-Call Landscape Architectural Design Services
for 18 Public Agencies
• 136 Public Agency Clients Served
Our long-term clients include:
• City of Yorba Linda (45 yrs)
o 15 parks / 11 streetscapes
• City of San Clemente (37 yrs)
o 5 parks / 3 streetscapes
• City of Mission Viejo (33 yrs)
o 11 parks / 7 streetscapes
• City of Laguna Hills (32 yrs)
o 15 parks / 17 streetscapes
Awards
• ASCE Road & Highway Project of the Year
o La Paz Road – Interstate 5, Laguna Hills
• CAPRCBM Project of the Year
o Courtney’s Sandcastle, San Clemente
• CPRS Awards of Excellence
o Courtney’s Sandcastle, San Clemente
o Camp Little Bear Park, Bell
o Travis Ranch Park, Yorba Linda
o Cabot Park, Laguna Hills
o Oso Viejo Community Park, Mission Viejo
• AIA Design Award - Veteran’s Park, Bell
• CPRS Member Lifetime Achievement Award,
2023
Insurance
General Liability - $2,000,000 / occurrence &
$4,000,000 general aggregate
Professional Liability - $2,000,000 / claim
Auto Liability - $1,000,000 / accident
Litigation / Termination / Failures
RFA prides itself on developing & maintaining
healthy relationships with all of its clients. In its 45 years of business history, the RFA team has not had
any failures or refusals to complete a contract, nor
has a contract ever been terminated. In addition,
there are no alleged prior, or ongoing, civil or
criminal litigation or investigations against RFA.

B. Company Data

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 2 Comparable Contracts in Past 5 Years
City of Laguna Hills
• Started in 1991 to current
• On- Call for:
o Landscape Plan Checking
o Preliminary Design Studies
o PS&E for Parks & Streetscapes
o Presentations to P&R Comm & City Council
• Project Manager - Richard Fisher
• Size of Projects and Construction Budget –
significantly variable
City of Yorba Linda
• Started in 1979 to current
• On- Call for:
o Landscape Plan Checking
o Landscape Inspections
o Preliminary Design Studies
o PS&E for Parks & Streetscapes
o Presentations to P&R Comm & City Council
• Project Manager - Richard Fisher
• Size of Projects and Construction Budget –
significantly variable
City of Aliso Viejo
• Started in 2017 to current
• On- Call for:
o Landscape Inspections
o Preliminary Design Studies
o PS&E for Parks & Streetscapes
o Presentations to City Council
• Project Manager - Richard Fisher
• Size of Projects and Construction Budget –
significantly variable
City of Lakewood
• Started in 2017 to current
• On- Call for:
o Landscape Inspections
o Preliminary Design Studies
o PS&E for Parks & Streetscapes
o Presentations to P&R Comm’n & City
Council
• Project Manager - Richard Fisher
• Size of Projects and Construction Budget –
significantly variable

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 3

QUALIFICATIONS
Richard Fisher Associates is a Landscape Architectural and Project Management Services firm dedicated wholly to the Municipality Agency clientele, with 207 Community and Neighborhood Park projects, 133 Streetscape projects, 11 trails projects, a Water Efficiency Landscape Ordinance, 8 Landscape Development Guideline Manuals and 9 Streetscape Design Standards / Guideline Manuals and 9 Agency-wide Master Plans for 136 Public Agency Clients in its 45-year history. Richard Fisher Associates has also acted as Consulting City Landscape Architect for 18 Public Agency Clients, as well as provided Plan Checking service to over 30 Public Agency Clients. In one case, these services have been provided for the full 45 years Richard Fisher has offered his services.

Richard Fisher Associates is unique in the Landscape Industry in that we believe we are the only Design Studio dedicated solely to Municipal and Governmental Agency clientele. RFA was founded on the philosophy that a Municipality is not only the Client, but also an equal contributing member of the Team and the design process.

With RFA’s experience in working with a selected assembly of sub-consulting firms, all of whom share the quality control goals of RFA, the firm is pleased to offer a well-rounded design and consulting expertise for projects such as those to be designed within this potential contract window in the City of Laguna Hills.

RFA has a long history of excellence in project implementation. We are committed to the challenges of green design – both as stewards of the land and knowing that every challenge makes us stronger and more versatile. We encourage active involvement in the design and maintenance of healthy environments of a project, designing in ways which promote long term vitality of people and places.

RELATED EXPERIENCE
Richard Fisher Associates has served as an On-Call Consulting Landscape Architect to 18 Public Agency clients.

Our services with these public agencies have included some or all of the following:
➢ Parks - RFA provided Landscape Design Services to the City of Laguna Niguel for Chapparosa, La Plata, and Marina Hills Parks playgrounds.

For the past 33 years, RFA has managed the development and renovations of 14 neighborhood level parks throughout the City of Laguna Hills, including more recent renovations to Stockport Park and Cabot Park. In the City of Yorba Linda, Richard Fisher has been the Project Manager for the design and development of 15 Community or Neighborhood Parks! In the City of San Dimas, RFA fulfilled a contract for Design and Construction Support Services for the Marchant Park renovation project that included ADA compliance, renovation and expansion of the Recreation Building, replacement of the substandard restroom building with a fully-accessible pre-fab restroom building, playground renovation and updating various other park elements. On-Call services for the City of Downey include the renovation of Treasure Island Park Improvement Project, turning a previous local street segment into a beautiful neighborhood passive park. In the City of Long Beach, RFA recently provided design services and construction inspection services for Wrigley Greenbelt, the Master Plan Design for the PE Right-of-Way Greenbelt and Conceptual Plans for the North Long Beach SCE Park project. ➢ Streetscapes - In the cities of Laguna Hills, Lynwood, Downey, La Mirada, Temple City, West Hollywood, Lake Forest, Mission Viejo, Yorba Linda and San Clemente, RFA has completed or is in the design phase of median and parkway streetscapes and entry monumentation improvements along major arterials and collector streets. This includes: the initial Master Planning and design of the improvements for staff, community, and Commission and/or City Council approvals; Construction Plans and Specifications leading to public bidding of the projects; and Construction Observation services during construction.

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 4 ➢ Open Space & Hiking Trails - In Laguna Hills, RFA has provided design services to expand the City’s Open Space and Hiking Trail network. The specific goal was to provide important connections of trails within the City and links to trails in adjacent cities to better serve residents in the most effective manner possible. RFA also designed the Oso Parkway Open Space and Trail project of 1.25 miles. In the City of San Clemente, RFA represented the staff and worked with the County of Orange in the development of major regional hiking trails through the open space corridors of the City. In addition, RFA managed the design and development of local hiking trails (to be owned & maintained by the City) that connect to the regional trails, adding nearly 30 miles of additional trails. ➢ Grant Application Support – On numerous occasions, RFA has provided grant application support to its municipal clientele. These services have run the gauntlet from simple proposed-project descriptions to Conceptual Designs and Preliminary Costs, to full preparation of the client’s Grant Application document.

We know how to write proposed-project descriptions which address how the project will achieve the funding source’s goals. Laguna Hills successfully received funding from an RFA prepared Grant Application. ➢ Development Review and Landscape Plan Checking - RFA provides a well-proven program in providing complete detailed Landscape Architectural Plan Checking services. Plan Check services are performed under the direct supervision of a licensed Landscape Architect and are actively managed to allow a quick turnaround for the client. These services typically include technical plan checking for compliance with local agency requirements, adopted Water Conservation Ordinance requirements, readability, and sensitivity to site-specific Conditions of Approval. The focused plan checking includes a critical review that the project meets the goals of maximizing public safety and welfare, can be constructed within a reasonable time period, and that the landscape can be maintained long-term in strong support of the use of the site. ➢ Field Inspections & Construction Management - RFA provides Landscape Inspection and Construction Observation Services for private developments and public CIP projects for many of our public clients. The firm also provides CIP estimating for CIP budgeting; presentations on Landscape Architectural issues to Parks & Recreation Commissions, Planning Commissions and City Councils; and CIP Project Management Services from the planning, design process, and throughout construction on City projects. ➢ Water Efficiency Ordinance Compliance – Richard Fisher Associates has, for many years, complimented its in-house team with the inclusion of the leading Irrigation Consultant in the Western Region, David Pagano of dd Pagano, Inc. Dave has provided our clients with the absolute best irrigation design services available and assisted many public and private clients with long-term water conservation programs and agency-wide water management systems. In addition, Dave served on the Orange County Water Conservation Task Force and assisted in writing the ordinance for the County of Orange and the Orange County League of Cities’ Assembly Bill 1881. He has exceptional knowledge to review and approve the proper documentation for compliance with AB 1881.

QUALITY & SUSTAINABILITY OF DESIGN
With nearly 95% of Richard Fisher Associates design work being projects whose construction process is awarded through the Public Bid Process, RFA is very pleased about the thoroughness of the firm’s Plans & Specifications.

RFA’s body of work represents highly coordinated components between various disciplines, with a history of consistently completing projects requiring only minor or no Change Orders during construction, unless, of course, the client decides to expand or alter the project once under development.

For all design services that are a part of the Contractual Landscape Architect assignment, the completed Plans & Specifications submitted by RFA for agency staff review will have already gone through an internal Plan Check

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 5 process by the firm’s Plan Check staff, (an independent “second set of eyes”) prior to submittal. This will be both a savings in your staff time required for the project and a boost to keep the project on schedule.

Richard Fisher Associates is confident you will continue to find that our creative design solutions successfully address financial and maintenance restrictions that the City of Laguna Hills may have. RFA’s years of public agency work have made it exceptionally aware of the limited resources available to design, build, and maintain facilities to the level of appearance and service the public expects to receive. And with the complimenting emphasis on drought responsive landscape plantings and state-of-the-art irrigation systems which easily comply with the water efficiency ordinances, there can be an expected additional long-term savings on water usage and required landscape maintenance services.

As a significant amount of our recent park planning and design work has centered around the renovation and rehabilitation of existing neighborhood and community parks, we find a continuing focus of our professional staff directed towards new elements which encourage positive lifestyles, wholesome recreational activities which build upon teamwork, and the enhancement of public park areas in numerous ways to make them a safer environment for the community. RFA continually provides leadership in researching and developing plans for state-of-the-art designs of playground equipment, inclusive amenities and recreational improvements, sophisticated irrigation delivery systems, and both water-responsive and maintenance-responsive landscape planting schemes.

REPUTATION FOR EXCELLENCE
With its long history of public sector work, you can rely on Richard Fisher Associates to perform effectively and efficiently on any project assigned to our firm. Our seasoned professionals have what it takes to lead your project from conception through design to construction implementation.

As just one example of the industry-wide respect gained by the firm, Richard Fisher was personally invited and participated in a 3-day personal workshop with the owner and key designers of the largest play equipment manufacturer in the US. Richard was selected because of his extensive experience in public park playgrounds. The workshop culminated in specific custom design features, as well as improving accessibility and safety features, which the manufacturer now utilizes in their daily design and production practices.

In addition, Richard has had multiple assignments with municipal clients where inhouse staff has limited or no experience in managing design and construction. These clients enlisted Richard’s knowledge and expertise in managing the conceptual design, construction document preparations, and oversight of the construction management phase of various municipal projects. One such project was for the El Toro Water District who was looking to create a drought-friendly demonstration garden. It is because of our firm’s reputation that RFA was sought out specifically to assist this public agency with their project. The main objective of this project was to promote and educate the public on efficient outdoor water use and demonstrate a variety of California Friendly and drought tolerant plants in the local service area. An additional benefit of the garden includes attracting essential wildlife like hummingbirds, butterflies, bees, insects and local birds.

Moreover, Richard Fisher Associates was approached and selected by a Los Angeles County municipality to prepare conceptual designs and construction documents for a major park renovation project. The veteran Parks & Recreation Director, having never been in charge of a renovation project, approached RFA because she was convinced we could mentor her and provide high quality professional assistance to her to lead this project through the successful design and construction phases. The project’s Grand Re-Opening exceeded the community’s expectations, as well as receiving the City management’s recognition of a job well done, voiced by both the P&R Director and City Manager.

Most recently, the California Parks & Recreation Society (CPRS) awarded Richard Fisher their Lifetime Achievement Award, the highest award from this state-wide organization. Richard is the first “private-sector member” to receive this top award in CPRS’s 75-year history.

Client Project Name Community Park Neighborhood Park Special Use Facility Landscape Architect Architect Civil Engineer Electrical Engineer Structural Engineer Construction Management City of Laguna Hills Beckenham Park Renovation • 1 1 1
Cabot Park • 1 1 1 1 1
Clarington Park Renovation • 1 1 1
Costeau Park Renovation • 1 1 1 1
Laguna Hills Athletic Complex • 1 1
Knotty Pine Park Renovation • 1 1
MacKenzie Park Renovation • 1 1
Mandeville Park Renovation • 1 1 1
Mendocino Park Renovation • 1 1 1
Stockport Park Renovation • 1 1 1
Veeh Ranch Park Expansion • 1 1 1 1
City of Adelanto Richardson Park • 1 1 1
City of Anaheim John Marshall Park • 1 1 1
City of Aliso Viejo Iglesia Park Playground • 1
Army Corps Engrs. Hansen Dam Rec'n Area • 1 1
City of Azusa Northside Park • 1 1 1
City of Bell Bell Civic Center • 1 1 1 1 1
Bell Sports Complex • 1 1 1 1 1
Community Skate Park • 1 1 1
Debs Park Renovation • 1 1 1 1 1
Little Bear Park Renovation • 1 1 1 1 1
Veteran's Park Community Center • 1 1 1 1 1
Boys Club-G. Grove Boys Club Sports Fields • 1 1 1
City of Chula Vista Eucalyptus Park • 1 1
Claremont USD El Roble Jr. HS Ballfield • • 1 1 1 1
Claremont HS Ballfield • • 1 1 1 1
Clark County, Nevada Lone Mountain Park • 1 1 1 1 1
City of Clovis Cottonwood Park • • 1 1 1 1
Sierra Bicentennial Park • 1 1 1 1
Railroad Park • 1 1
Coachella Valley R/PD Mecca Park • 1
Conejo R/PD Rancho Conejo Park • 1
City of Colton Cesar Chavez Park • 1
Cooley Ranch Park • 1
Elizabeth Davis Park • 1
Fleming Park • 1
George E. Brown Park • 1
McKinley School Park • 1
Max Lofty Park • 1
"N"Street Mini East Park • 1
The following list represents projects successfully completed by the staff of Richard Fisher Associates and its predecessor, BSI Consultants / Berryman & Henigar:

Community & Neighborhood Park Facilities
Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 6

Client Project Name Community Park Neighborhood Park Special Use Facility Landscape Architect Architect Civil Engineer Electrical Engineer Structural Engineer Construction Management Community & Neighborhood Park Facilities
City of Colton (cont ) "N"Street Mini West Park • 1
Prado Park • 1
Regional Park Soccer Complex • 1 1
Rich Dauer Park • 1
Veteran's Park • 1
City of Cypress Arnold Cypress Park Master Plan • 1
City of Desert Hot Springs Mission Springs Park • 1 1 1 1 City of Downey Independence Park • 1 1 1 1
Wilderness Park • 1 1 1 1
City of Garden Grove Civic Center Park Master Plan • 1
Garden Grove Park Playground • 1 1 1
City of Gardena Bell Park Playground • 1
Freeman Park Playground • 1
Primm Pool Renovation • 1 1
Rowley Park Playground • 1
Thornburg Park Playground • 1
City of Hermosa Beach Prospect Park • 1 1
City Hawaiian Gardens 3 Neighborhood Parks • 1 1
City of Hawthorne Holly Park 1 1
City of Indian Wells El Dorado Park • 1 1
City of Irvine Heritage Park Athletic Fields • 1 1 1 1 1 Harvard Community Park • 1 1
Jurupa Area R/PD Avalon Park • 1 1 1
City of La Palma Central Park • 1 1 1
City of La Quinta Fritz Burns Park • 1 1 1
City of La Verne Lincoln Park • 1
Old Baldy Pump Site • 1
City of Laguna Niguel Chapparosa Park Renovation • 1 1 1 Clipper Way Park • 1 1
Crown Valley Park • 1 1 1
Chapparosa Park Playground • 1
La Plata Park Playground • 1
Marina Hills Park Playground • 1
Pavilions Soccer/Football Complex • 1 1
Galivan Basin Ballfields • • 1
Niguel Heights Park • 1 1 1
Ocean Breeze Park • 1 1 1
City of Lake Forest Cavanaugh Park Playground • 1
Cherry Park Playground • 1
Darrin Park Lighting • 1 1
El Toro II Lighting • • 1 1
Lake Forest Park Playground • 1
Mountain View Park Playground • 1
Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 7

Client Project Name Community Park Neighborhood Park Special Use Facility Landscape Architect Architect Civil Engineer Electrical Engineer Structural Engineer Construction Management Community & Neighborhood Park Facilities
City of Lake Forest (cont ) Rimgate Park Lighting • 1 1 Sundowner Park Playground • 1
Village Pond Park Lighting • 1 1
Vintage Park Playground • 1
Livermore P/RD N. Livermore Community Park • 1 1 1
City of Long Beach Carmelitos Park • 1 1
Family Sports Complex • 1 1
El Dorado III Sports Complex • 1 1
Wrigley Greenbelt • 1 1 1 1
City Manhattan Beach Sand Dune Park • 1 1
Merced Irrigation District Horseshoe Bend Rec Area • 1 1 Lake McClure Rec Area • 1 1
Lake McSwain Rec Area • 1 1
City of Mission Viejo Alicia Park Renovation • 1 1
Aurora Park • 1 1 1
Barbadanes Park Renovation • 1 1
Curtis Park ADA Access • 1 1
Melinda Park Renovation • 1 1
Minaya Park • 1 1 1
Oso Viejo Community Park • 1 1 1 1 1
Oso Viejo Community Park ADA Access • 1
U.S. Soccer Training Facility • 1 1 1 1 1
Christopher Park Playground • 1 1 1
City of Moorpark Arroyo Vista Community Park • 1 1
U.S. Navy El Toro MCAS Football Field • 1 1 1
City of Norco Kips Korner Park • 1 1 1 1
City of Norwalk John Zimmerman Park • 1
City of Oceanside Balderama Park • 1 1 1
Center City Park • 1 1 1
Fireside Park • 1 1 1
North River Road Park • 1 1 1
Pacific Street Linear Park • • 1 1 1
Orangevale P/RD Almond Park • 1 1 1 1 1
City of Pasadena Hamilton Park • 1 1
City of Patterson 25 Acre Sports Complex • 1 1 1
City of Pico Rivera Rio Hondo Park • 1
Pico Park • 1
City of Placentia Tri City Park • 1
Kraemer Park • 1 1 1 1
City of Pomona Martin Luther King Park Playground • 1
Palomares Park • 1
Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 8

Client Project Name Community Park Neighborhood Park Special Use Facility Landscape Architect Architect Civil Engineer Electrical Engineer Structural Engineer Construction Management Community & Neighborhood Park Facilities
City of Poway Hilleary Park Playground • 1
Lake Poway West Expansion • • 1
Poway Community Park Playground • 1
City of Rancho Palos Verdes Ladera Linda Park • 1 1 1 1 City of Redondo Beach Green Flag Park • 1 1
County of Riverside Lake Cahuilla Park • • 1
City of San Clemente Bonito Canyon Park Renovation • 1 1 San Gorgonio Park Renovation • 1 1 1 1
Steed Park Sports Complex • 1 1
City of San Diego Howard Lane Park • 1 1 1
City of San Dimas Marchant Park • 1 1 1 1 1 1
County of San Diego Avocado Park • 1 1
San Diego Port District Bayside Park • • 1 1
San Fernando Las Palmas Park • 1 1 1
City of San Marcos Discovery Park • 1 1 1 1
City of Santa Ana Cesar Chavez Park Playground • 1 1
Edna Park Playground • 1 1
Memorial Park Playground • 1 1
Thornton Park Playground • 1 1 1 1
City of Santee West Hills Park Phase 2 • 1 1 1 1 1
City of Solano Beach La Colonia Park • 1 1
City of Stanton Hollenbeck Park • 1 1 1 1
Norm Ross Sports Complex • • 1 1 1 1
City of Temple City Live Oak Park • 1 1 1 1
Temple City Park • 1 1 1 1
City of Villa Park Wanda Road Greenbelt • 1 1 1
City of Yorba Linda Arroyo Park Parking Lot • 1 1 1
Bryant Ranch Park • 1 1 1
Brush Canyon Park • 1 1
Eastside Community Park Phase 2 • 1 1 1 1 1 1
Hurless Barton Park Playground • 1 1
Jean Woodard Park • 1 1
Jessamyn West Park • 1 1 1 1
San Antonio Park • 1 1 1 1
Shappel Park • 1 1 1 1
Travis Ranch Community Park • 1 1 1 1 1
Valley View Community Park Playrgound • 1 1 1 1 1
Vista Del Verde Park • 1 1 1 1 1
Yorba Linda Middle School Fields • 1 1
65 163 52 47 20 152 26 104 65 24 10
Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 9

Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 10 Richard Fisher Associates is comprised of a well-balanced team of design professionals with specific “hands-on” experience in providing design services for Capital Improvement Projects relating to Park Development/Rehabilitation, Trails, Public Facilities, and Streetscapes, as well as City Project Management services, Plan Check and Inspection services, and Master Plan preparations.

All City of Laguna Hills On-Call Services provided by RFA will be managed by Richard Fisher. He will serve as the primary contact with the Public Works Department and will assign and manage RFA staff and sub-consultants providing all services under this contract. He will also be the primary professional participating in meetings with City staff, and providing any desired presentations to the public and policymaking bodies. Richard may be reached by phone (714) 342-5467 or email [email protected].

Richard Fisher will also serve as the Principal Landscape Architect. Richard has a unique background of having 6 ½ years of public agency tenure as a Park Planner and ultimately City Landscape Architect with the Anaheim Parks & Recreation Department. Since then, these past 45 years have been served as a consulting Landscape Architect for Municipalities and Recreation & Parks Districts throughout southern California. In this period, Richard has served as consulting City Landscape Architect to 18 Municipalities. In the case of one municipal client, that role is in its 45th continuous year of service. Richard served as the Project Manager, Principal-in-Charge, or Project Landscape Architect for all 207 park projects and 133 streetscape projects successfully completed by RFA or its predecessor, BSI Consultants / Berryman & Henigar. A second key service, offered by Richard Fisher, will be providing his leadership in any community input workshops and presentations to any Committees, Commissions, and to the City Council. Richard’s educational background includes an Associates of Arts degree in Ornamental Horticulture and a Bachelor of Science degree in Landscape Architecture. He has been a licensed Landscape Architect continuously since 1974.

We respectfully suggest that the City of Laguna Hills may not find another proposing firm which has the combination of the lead Principal having a public agency Landscape Architecture background, which provides the firm with an exceptional understanding of the challenges facing public agency staff; and the firm having the depth of 45 years of continuous public agency consulting services related to parks and recreation facilities and public landscape spaces, including 32 years of continuous service to the City of Laguna Hills. This combination is guaranteed to be advantageous to the City in newly-assigned projects.

Leo Rios continues on your consulting design team as Associate / CAD Designer. During his tenure with our firm, Leo has honed his skills in his design approach to Parks, and other public projects, and is able to offer the City the benefit of his extensive experience. Such attributes include: research of all available reference documentation; verification of existing site improvements, feasibility studies and cost projections; recommendations for bidding alternative work efforts for Contractors while in the competitive bidding phase; and his exceptional focus on the accuracy and completeness of the Plans and Specifications. Leo’s high degree of creativity and design sense, balanced by his technical skills, are evident in the execution of both Conceptual Drawings and Construction Documents alike. Leo will play a key lead role in all design efforts and in the preparation of conceptual drawings and construction documents for the City of Laguna Hills. Leo’s educational background includes a Bachelor of Science degree in Landscape Architecture. He is now licensed as a Landscape Architect.

KEY STAFF MEMBERS’ RESPONSIBILITIES
Richard Fisher will serve as Project Manager/Principal Landscape Architect for all projects for the City of Laguna Hills and his duties may include:
• Primary contact for all contractual and negotiations procedures • Primary contact with the related City Department for the project start-up process C. Resumes & Qualifications of Personnel

Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 11 • Assign and manage RFA staff and sub-consultants providing all services under this contract • Primary professional participating in meetings with City staff • Prepare Quality Assurance/Quality Control Plan at project start-up • Develop and maintain Project Schedule
• Prepare required Existing Conditions Reports (if any) • Maintain an open line of communication with City staff, RFA staff and sub-consultants • Conduct project meetings with Design Team
• Conduct any presentations for the public input process and/or to all policymaking bodies • Oversee Conceptual Design and Construction Document Development • Oversee all Quality Control procedures including internal and cross-discipline plan checking • Meet with City staff and appropriate entities for design reviews/approvals during all design phases • Attend mandatory Pre-Bid meeting
• Assist the City in the Bidding process, as needed
• Attend Pre-Construction and Construction meetings
• Oversee the Construction process, including construction observation, responses to RFI’s, review of Change Orders and Payment requests, etc.

Leo Rios will serve as Associate/CAD Designer and his duties may include:
• Attend project start-up meetings with Design Team
• Obtain all project-related documents from City
• Conduct and/or oversee all Site Research
• Assist with preparation of required Existing Conditions Reports (if any) • Lead all design efforts of RFA staff and provide sub-consultant coordination • Prepare Conceptual Design and Preliminary Cost Estimates • Prepare and oversee all Construction Document Development • Attend Project meetings with Design Team
• Assist the City in the Bidding process, as needed
• Assist in Construction Support Services, as needed

SUB-CONSULTANTS
Richard Fisher Associates believes in the concept of team planning and the need for individuals or firms that have recognized expertise in each area of concern within a specific project. As such, additional input and expertise will be furnished by sub-consulting firms to match the design expertise needed for each specific project awarded to RFA. Please note that every Sub-Consultant has been involved in other municipal projects with our firm.

As Richard Fisher Associates routinely serves our municipal clients with a multi-disciplinary design team, we submit this Proposal with established, healthy relationships with the following disciplines available:
• Irrigation Design – d.d. Pagano, Inc.
• Landscape Maintenance & Operations – Mike Lopez
• Landscape Management and Certified Arborist – Dan Oregel • Civil Engineering – Mo Abadi & Jeff Otley
Irrigation Consultants: ddPagano, Inc.

Irrigation Consultants d.d. Pagano, Inc. (ddP) is owned and operated by David D. Pagano. Mr. Pagano has nearly 55 years of experience as an irrigation consultant, designing and supervising the installation of landscape irrigation systems for parks, public works projects, schools, industrial, commercial, erosion control, theme parks, and residential properties with designs often including the use of reclaimed water. ddP has also provided Landscape Water Conservation Studies on several real-world sites, while Dave has completed his role as an appointee to the Orange County Water Conservation Task Force for review of the State of California Assembly Bill 325, the State of California “Model Water Efficient Landscape Ordinance. As a part of this

Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 12 advisory group, Dave assisted in writing the new ordinance for the County of Orange and the Orange County League of Cities Assembly Bill 1881. Finally, under Dave’s leadership, ddP has provided comprehensive water management and irrigation system master plans for Disney Theme Parks all over the world.

Landscape Maintenance & Operations Specialist: Mike Lopez With over 40 years’ experience in the municipal park, landscape & facility management profession, Mike has been guiding the evolution of each property he oversees in an environmentally-sensitive and sustainable direction. Not satisfied with the term “maintenance,” Mike‘s philosophy is that “each environment is always in transition, evolving if you will, and never static. Therefore, it is the privilege and responsibility of each property manager to help the property’s environments move in the direction of sustainability.” Whether it is the Civic Center, sports facilities or other park, landscape or building facilities, Mike believes that each component of the property’s master plan should serve its purpose with a high degree of efficiency, beauty, and environmental sustainability.

Mike’s 38 years of public staff tenure include his recent involvement regionally in evaluations of Non-Toxic Integrated Pest Management. Mike is also a registered Landscape Architect.

Landscape Maintenance Management / Certified Arborist: Dan Oregel As an on-going team member for several RFA municipal clients, Dan adds his 36 years of landscape horticulture with municipalities, including his final 9 years with the City of Anaheim as the Superintendent of Public WorksResort District, where he was administrator of a $5.5 million Maintenance Program. Dan brings to the RFA team his Certified Arborist licensure as well as his California Pest Control Advisor and Qualified Applicator. These unique strengths allow our team to assist the City of Laguna Hills in their management of tree care and their pest control programs on an as-needed basis. With Dan’s extensive tenure in the management of contracted landscape maintenance services, we offer additional expertise and the ability to collaborate with the City’s staff involved in contracted landscape maintenance services and the on-going challenges to receive the level of services spelled-out in the City’s Landscape Maintenance Service Agreement with Nieves Landscape Company.

Civil Engineering Design: Mohammed Abadi
Serving as an on-going team member for RFA’s services to several municipal clients, Mo Abadi brings to the firm’s expertise his 39 years of Civil Engineering design and project management. Known for his thorough analysis of site conditions and vast knowledge of all aspects of engineering design analysis and execution, Mo is a strong collaborative partner in most Landscape Architectural projects undertaken by RFA. He has designed a significant number of public agency facilities for municipalities throughout southern California and offers his expertise in a common-sense design approach to his project challenges. Mo has been a key member of Adams-Streeter since 1998. He received his Bachelor of Science in Engineering from UCI.

Civil Engineering Design: Jeff Otley
Also serving as an on-going team member for RFA’s projects for an extensive period of time, Jeff Otley brings to the team his 38 years of Engineering design and document preparations with his major involvement in the preparations of Engineering studies and plan and profile drawings for Civil Engineering improvements for a vast variety of public and private development projects. As a key member of Adams Streeter for more than 25 years, Jeff continues to be a proactive participant in design development and drawings preparations throughout the many projects which RFA and Adams Streeter have joined expertise in serving our public agency clients. Jeff has gained his Engineering education at both Santa Ana College and Rancho Santiago College.

STAFF AVAILABILITY & RESPONSIVENESS
Richard Fisher Associates is prepared to make available any staff member who can productively contribute to both the initial effort in defining requested services, as well as providing required on-going areas of Landscape Architectural expertise, on an as-needed basis. Our firm has been structured around our Public Agency clientele in such a way that our resources are fluid and able to shift with our client’s needs. We are very familiar with a City’s needs to meet deadlines and budgets set by a City’s Fiscal calendar. This means that RFA is set up to quickly mobilize on new projects for the City of Laguna Hills, as we have served the City for 32 years.

Richard A. Fisher, ASLA
Principal Landscape Architect / Project Manager
Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 13 Professional Summary
Richard Fisher has been immersed in the profession of Landscape Architecture on a wide array of projects since his graduation from The California Polytechnic University in 1968. He has 6 ½ years of public agency experience with the Parks & Recreation Department of the City of Anaheim and over 45 years of experience as a consulting Landscape Architect to numerous public agencies. As President of Richard Fisher Associates, he has led the firm in earning a reputation for excellence in the areas of Parks and Recreation Facility Planning, Capital Improvement Projects, Plan Checking and Inspections, and servicing as a Consulting City Project Manager since 1998.

Consulting City Landscape Architect
Richard Fisher has served as an On-Call/Consulting Landscape Architect to the following cities:

Laguna Hills, Long Beach, Yorba Linda, San Clemente, Placentia, West Hollywood, Oceanside, Poway, Lake Forest, Laguna Niguel, Fontana, Villa Park, Rancho Mirage, Stanton, Chino Hills, Downey, Laguna Woods, and Mission Viejo.

Relevant Experience
Stockport Park, City of Laguna Hills, CA. Principal Landscape Architect / Project Manager for the park playground renovation, and major slope restoration for this popular neighborhood park.

Cousteau Park, City of Laguna Hills, CA. Principal Landscape Architect / Project Manager for upgrades to the 3.4 acres park, including 2-5 age / 5-12 age playground, resilient surfacing, softball field, basketball court, picnic facilities, park walkway system, and general park landscape and irrigation improvements.

Vista del Verde I Park, City of Yorba Linda, CA. Principal Landscape Architect / Project Manager for the Master Plan design of a new 5-acre neighborhood park, including multiple community outreach meetings / charettes. The design team created two alternative Concept Plans, and ultimately refined the preferred plan. Construction Document preparations were then prepared for two significant phases of this park’s development; all improvements now successfully installed.

Marchant Park, City of San Dimas, CA. Principal Landscape Architect / Project Manager for the development of Construction Documents for the reconstruction of the park’s core recreation center and park-wide renovation and improvements to accommodate less-costly maintenance and to achieve ADA compliance within this 9.11-acre community park.

Courtney’s Sandcastle, City of San Clemente, CA. Principal Landscape Architect / Project Manager for the Preliminary Design of Courtney’s Sandcastle, a fully handicapped accessible 20,750 SF Community Park with a Universally Accessible Playground, Water Features, Themed Tot Lot and 5-12 yr. Playground.

Box Canyon Park, City of Yorba Linda, CA. Principal Landscape Architect / Project Manager for the design and replacement of the multi-age playground with themed all-accessible equipment; a new modular restroom building, area walkways, and landscaping all areas destroyed in the Freeway Complex Fire Event.

Treasure Island Park, City of Downey, CA. Principal Landscape Architect / Project Manager for the renovation of a 46-year-old park to incorporate a themed playground, picnic area, jogging pathways, and drought-responsive landscape plantings. Services also include facilitating meetings with a grass-roots neighborhood committee.

Wrigley Greenbelt, City of Long Beach, CA. Principal Landscape Architect / Project Manager for the Conceptual Design Plans and Construction Documents for a 1-mile-long linear park. Encouraged neighborhood involvement in the Preliminary Design phase followed by complete Construction Document preparation.

Education
Bachelor of Science, Landscape Architecture
– CalPoly, Pomona, 1968
Associates of Art, Ornamental Horticulture
– Modesto Junior College, 1965
Registration
Registered Landscape Architect, CA #1429

Leo Rios
Associate / Senior CAD Operator
Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 14 Professional Summary
Leo Rios is in his 5th year with Richard Fisher Associates where he has honed his professional skills in public agency master planning, as well as preparation of construction drawings and cost estimates for a wide variety of projects. His areas of expertise include park design, park rehabilitation, streetscape design, and offers a unique strength in the effective use of drought tolerant plantings within the project design. Leo has served as key designer/assistant Project Manager on numerous projects from award of
professional services through to award of construction bids.

Leo current serves as a Contract employee of RFA while also serving as a Senior Project Manager for C.G. Landscape. His Landscape Architectural office staff experience covers a period of 16 years.

Relevant Experience
Christopher Park, City of Mission Viejo, CA. Associate/Senior Designer for the complete renovation of the 2-5 and 5-12 playgrounds for this neighborhood park. Services included: Schematic Designs; Preliminary Concept Plan for Parks & Recreation Commission and City council comments and directions; and Construction Documents. The new playground design added adult observation seating, new creative play activities, safety surfacing, and a drainage system which terminates in a landscaped bioswale area.

Wrigley Greenbelt, City of Long Beach, CA. Associate/Senior Designer for the Conceptual Design Plans and Construction Documents for a 1-mile-long linear park. Encouraged neighborhood involvement in the Preliminary Design phase followed by complete Construction Document preparation.

Vista del Verde II Park, City of Yorba Linda, CA. Associate/Senior Designer for the Master Plan design of a new 5 acre neighborhood park, including multiple community outreach meetings / charettes. The design team created two alternative Concept Plans, and ultimately refined the preferred plan. Construction Document preparations are pending.

Costeau Park, City of Laguna Hills, CA. Associate/Senior Designer for upgrades to the 3.4 acres park, including 2-5 age / 5-12 age playground, resilient surfacing, softball field, basketball court, picnic facilities, park walkway system, and general park landscape and irrigation improvements.

Stockport Park, City of Laguna Hills, CA. Associate/Senior Designer for the renovation of the park including designing all-accessible components to be added to existing play equipment areas for 2-5 and 5-12 age groups.

Design Documents included upgrading all play surfaces to state-of-the-art resilient surfacing.

Way Finding Signage Program, City of Mission Viejo, CA. Associate/Senior Designer for the development of the Phase I of the City of Mission Viejo Wayfinding Signage Program. Services required included the determination of:
(1) which City facilities and amenities should be identified in the wayfinding signage; (2) critical locations for the wayfinding signage; and (3) site specific locations for wayfinding signage.

Education
Bachelor of Science, Landscape Architecture
– CalPoly, Pomona, 2018
Associates of Arts
– Orange Coast College, 2015

d.d. Pagano, Inc., Irrigation Consultants
Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 15 DAVID D. PAGANO, PRINCIPAL
Mr. Pagano has nearly 55 years of experience as an irrigation consultant designing and supervising the installation of landscape irrigation systems for parks, public works projects, schools, condominiums, industrial, commercial, erosion control and residential properties. The above project designs encompass a wide variety of environmental conditions including heat, cold, wind, terrain, soil conditions, and the use of reclaimed water. Mr. Pagano's experience also includes three years as head estimator for a large irrigation contracting firm. In addition to estimating, other duties included field supervision, material take-offs, as-built drawings and system layout and staking. Additionally, he has six years of service as a sales representative for all of the major lines of sprinkler irrigation equipment, and four years with the City of Anaheim, California, working under the park development coordinator, with the primary duty of designing landscape irrigation systems for the Anaheim Parks system.

RELEVANT EXPERIENCE
Parks and Recreation Related Projects:
• The Orange County Great Park – Irvine, California
• Greystone Park - Beverly Hills, California
• Valley View Park – Yorba Linda, California
• Parque Melinda Swim Park - Rancho Santa Margarita, California • Centennial Regional Park - Santa Ana, California
• Shoreline Park - Long Beach, California
• Ernie Howlett Park - Rolling Hills Estates, California • Charles Wilson Park - Torrance, California
• Shadow Oak Park – West Covina, California
Central Computer Control Projects:
• City of Anaheim Central Control Project, Anaheim, California – Rain Master Evolution • Woodbury, Irvine, California - Rain Bird MAXICOM
• Greystone Park - Beverly Hills, California - Motorola MIR 5000 • Oceanside Community Association (Oceana), Oceanside, California – Rain Master Evolution • Shady Canyon, Newport Beach, California - Rain Bird MAXICOM • Quail Hill Planning Area 17, Newport Beach, California - Rain Bird MAXICOM • Disney California Adventure - Anaheim, California - Rain Bird MAXICOM • MGM - Disney Studios North Expansion, Orlando, Florida - Rain Bird MAXICOM • The Community of Rancho Santa Margarita, Orange County, California - Rain Bird MAXICOM • Rancho Loma Park, Riverside, California - TORO Network 8000 Resort/Theme Park Projects:
• Hong Kong Disneyland – Hong Kong - China
• Bacara Hotel and Resort, Goleta, California
• Disney’s Forbidden Mountain - Orlando, Florida
• Legoland Carlsbad- Carlsbad, California
• Disney Animal Kingdom - Orlando, Florida
• Indiana Jones, Disneyland - Anaheim, California
• Epcot Enoventions @ Disney World - Orlando, Florida
• MGM - Disney Studios North Expansion - Orlando, Florida • New Tomorrowland @ Disney World - Orlando, Florida
• Toontown, Disneyland - Anaheim, California
• Lake Promenade at Euro-Disney, Paris, France
AFFILIATIONS:
• American Society of Irrigation Consultants (ASIC) FASIC (Fellow) Past President • The Irrigation Association
• Landscape Architecture Foundation/Class Fund

Mike Lopez
Parks Maintenance & Operations Specialist
Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 16 Education / Registration
Masters in Public Administration – Cal State Long Beach Bachelor of Science, Landscape Architecture – Cal Poly, Pomona Graduate in Public Business Management, City of Santa Ana Graduate in Advance Leadership, City of Santa Ana
Credentials
Smart Water Certificate
Certified Water Auditor
Certified Irrigation Repair Technician
Certified Irrigation Installer
Registered Landscape Architect
Professional Summary
With over 35 years’ experience in the park, landscape & facility management profession, Mike has been guiding the evolution of each property he oversees in an environmentally sensitive and sustainable direction. Not satisfied with the term “maintenance,” Mike‘s philosophy is that “each environment is always in transition, evolving if you will, and never static. Therefore, it is the privilege and responsibility of each property manager to help the property’s environments move in the direction of sustainability.” Whether it is the municipal stadium, downtown Civic Center’s, government/retail/ commercial properties, sports facilities or other park, landscape and building facilities, Mike believes that each component of the properties master plan should serve its purpose with a high degree of efficiency, beauty, and environmental sustainability.

EXPERIENCE
• Park Superintendent, City of Santa Ana (22 years)
• Mayor & City Council Assistant
• Senior Park Supervisor, City of Santa Ana
• Valley Crest, Incorporated (formerly Environmental Care) • Iwanaga Seidel & Associates, Landscape Architecture & Planning • NUVIS, Landscape Architecture & Planning

LEADERSHIP
• 2002 Professional of the Year Award Presented by the California Association of Commissioners & Board Members affiliated with California Park and Recreation Society • Past President of California Parks & Recreation Society, Park Operation Section • Past CPRS District X Park Operation Section Representative • Former Board Member of National Recreation & Park Association Pacific Southwest Maintenance Management School Board of Regents
• Total Quality Service Agency Advisory Team Member
• Total Quality Service Coach and Mentor
• SEIU First Vice President & Negotiations Committee Chair • City Management Negotiating Team Member
• City & Orange County Civic Center Authority Management Team • Past Chair of Santa Ana Citywide Emergency Preparedness Committee • Past YMCA Board Member, Central Orange Coast
• California Park & Recreation Society Member
• Sport Turf Manager’s Association Member

Daniel G. Oregel
Landscape Inspector/Certified Arborist/Pest Control Advisor Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 17

PROFESSIONAL SUMMARY
Daniel Oregel has accumulated a broad depth of experience in landscape horticulture from his extensive duration in public agency landscape management. With a total of 36 years of experience in positions with the City of Fullerton and with the City of Anaheim, as Landscape Parks Leadman and Manager, Street Tree Inspector, Parks Maintenance Field Supervisor, and ultimately to Operations Field Supervisor. Daniel finished off the final 9 years of his public tenure as Superintendent of Public Works-Resort District. In this management role, Dan served as key manager and administrator of the $5.5 million-dollar Maintenance Program of the Anaheim Resort Maintenance District. In this responsible role, he provided review and approval of all Construction Development Plans in the Anaheim Resort and Platinum Triangle.

Daniel’s background is enhanced with his Associate of Arts degree in Ornamental Horticulture, Certificate in Landscape Design & Management, Program completion BA in Organizational Management, and both the State of California Pest Control Advisor and Qualified Applicator. With these credentials and experience, Dan has realized a highly successful public agency career in Landscape Development and Maintenance Management upon his retirement from public agency work in 2016.

Now serving as a Horticulture Consultant, Certified Arborist, and active team member of Richard Fisher Associates, Dan also serves as a consultant to numerous large landscape development and maintenance companies, serving as advisor to a broad range of Ornamental Horticultural issues, where he serves as advisor for tree health evaluations and recommendations.

RELEVANT EXPERIENCE
Landscape Development
• Serves as advisor and consulting horticulturalist, identifying opportunities for improved environmental conditions for specimen trees, highly-performing landscapes, and overall landscape development with reasonable maintenance requirements.
• Provides management expertise in Capital Project Management for public agency developments, oversight and management of Landscape Maintenance Contracts for both hardscape development and landscapes, and interface with numerous public agency departments.

Arboriculture
• Provides advanced expertise in the analysis and recommended solutions and effective treatments for a broad spectrum of tree pest and diseases.
• Provides tree maintenance scheduling and inspections of Tree Maintenance Contractors’ work, providing on-site supervision of tree trimming practices and appropriate trimming work for specific tree species. • Performs management review and recommended approval of tree trimming schedule and invoices of completed work, forwarding recommendation for payment from the client.

Maintenance
• Evaluates and recommends appropriate procedures and frequencies in the performance of landscape maintenance services by Contract Landscape Maintenance providers. • Develops annual tree maintenance schedules for City-wide tree trimming services. • Consults with UC Agricultural Extension professionals on a regular basis to review new and unique pests and diseases discovered within contracted maintenance areas. o Based upon “As-built” discovery, evaluate and redesign existing irrigation systems using state-ofthe-art system components to achieve maximum water conservation and achieve MWELO compliance.

Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 18

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 19 There will be no changes in key personnel during the term of this Agreement without the consent of the City of Laguna Hills. At the time of this Proposal preparation, there are currently no Task Orders to define required Scopes of Work. Therefore, the related expertise needed to successfully accomplish each Task Order is unknown at this time. Specific team members’ expertise appropriate for each assignment will be made at the time of response to an issued Task Order.

All team members indicated below are long-term participants in RFA’s project team and are not anticipated to be unavailable during the life of this Agreement. We request that the City allow RFA to propose an appropriate replacement of any key personnel if that need should present itself during the term of this Agreement. In our 45 years of consulting services, we have never had a client ask us to replace one of our team members.

D. Organizational Chart
Joe Ames, PE
City Project Manager
City of Laguna Hills
Richard Fisher, ASLA
Landscape Architect
Project Manager
RFA
Leo Rios
Associate / CAD Designer
RFA
Taylor Smith
Clerical Support
RFA
Dan Oregel
Parks Maintenance
Specialist / Arborist
Consultant
Dave Pagano
Irrigation Designer
d.d. Pagano, inc.

Mo Abadi, PE
Civil Engineer
Adams-Streeter
Civil Engineers
Mike Lopez
Parks Maintenance &
Operations Specialist
Consultant
Jeff Otley, PE
Civil Engineer
Adams-Streeter
Civil Engineers

Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page 20

1. City of Yorba Linda
4845 Casa Loma, Yorba Linda, CA 92686
David Brantley, (Former) Director of Community Development Nate Farnsworth, (Brand New) Director of Community Development (714) 961-7134 / [email protected]
(714) 961-7134 / [email protected]
On-Call Services for Community Development to include: Preliminary Landscape Plan Review, Landscape Plan Check Services, Landscape Inspection Services, Development of Guidelines & Design Standards, and Assistance with Annual Water Efficiency Ordinance Compliance report. ______________________________

2. City of Mission Viejo
200 Civic Center, Mission Viejo, CA 92691
Keith Rattay, Deputy City Manager/Director of Public Services (949) 470-3095 / [email protected]
On-Call Landscape Architectural services to include Landscape & Irrigation Design, Inspection Services, Plan Check Services & Staff Augmentation Services.
______________________________

3. City of Aliso Viejo
12 Journey, Suite 100, Aliso Viejo, CA 92626
Quang Le, P.E., Associate Engineer
(949) 425-2531 / [email protected]
On-Call Landscape Design services and Landscape Architectural Inspection services, including irrigation and landscape maintenance for the on-going maintenance of City medians and parks projects, as well as improvements and upgrades of various City-owned parks, medians, facilities and other properties.

E. References

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 21 The professionals of the Richard Fisher Associates Design Team have been providing consulting services to cities for an impressive length of time, which we’re proud to say includes our 32 years for the City of Laguna Hills. Even after this extensive time, we continue to look for ways to improve our professional service’s design characteristics in such focused areas as long-term durability, ease of maintenance, vandal-resistant design concepts, security and public safety, line-of-sight sensitivity, and avoiding irrigation water within the public streets. We also strive to improve our leadership style by always encouraging on-going dialogue with our client’s staff to spring-board off of the knowledge of all public and private team members. Our team feels it understands the key issues that continually challenge the City of Laguna Hills in meeting the Public Works Department’s facilities and aesthetic improvement area issues, Parks & Recreation facility expectations, and the Planning Department’s needs for Landscape Architectural expertise in plan checking of private projects. Because of the understanding we have gained over the lifetime of the City of Laguna Hills’ cityhood, we believe we are exceptionally positioned to offer a strong commitment to continue to serve the needs of the City in a highly professional manner.

UNDERSTANDING
RFA understands the tasks described in the RFP and is prepared to provide the following services to the City:

1. Landscape Architect Services. Richard A. Fisher, ASLA #1429, is a registered Landscape Architect with over 45 years of experience in public agency landscape and irrigation improvements and maintenance operations. Richard will be available on-call to consult with City Staff to address a variety of technical issues including, but not limited to: field reviews, landscape evaluation, irrigation system evaluation, plant material quality reviews, budgeting and conceptual design of potential solutions and costs.

2. Capital Improvement Project Inspection. Between in-house staff and additional sub-consultants, RFA will be able to assign an inspector for any of the City’s landscape, irrigation or water quality construction inspection needs. All Inspectors within the RFA Team are able to offer the City of Laguna Hills a minimum of 20 years plus of public agency experience.

3. Plan Check. As indicated in our Comparable Contracts portion of the ‘Company Data’ section, RFA is prepared to continue to provide experienced staff to plan check 1) proposed development landscape improvement concept plans for the Community Development Department to assist in conditioning project applications to meet City Code and General Plan requirements, 2) landscape improvement construction plans, private or public, and 3) irrigation system designs for conformance with local water conservation requirements and City Code.

4. Landscape Architecture Design Services. Richard Fisher Associates will continue to be prepared to provide all levels of Landscape Architectural design services for planting, irrigation/water management, facilities and hardscape studies and/or designs for medians and along streets, city parks and recreation areas, trails, open space, habitat restorations, and universally-accessible playgrounds. As Landscape Architects specializing in providing these services to public agencies, we have the expertise and experience to prepare exciting and creative Conceptual and Preliminary Plans, Master Plans, Estimates of Probable Costs, Construction Drawings and Specifications, public presentation documents (including renderings), and the facilitation of community workshops.

5. Evaluation of the usage of non-synthetic pesticides. Our team of professionals are currently in the process of assisting the City of Also Viejo with their Non-toxic Integrated Pest Management policy. As such, we are aware of Laguna Hills’ previous efforts in evaluating the use of non-synthetic pesticides for the control of pests in (2) of the City’s parks.

F. Understanding, Overview & Approach

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 22

6. Budget Assistance. Key RFA team member, Richard Fisher, has ample experience with and is prepared to continue to assist City Staff with the Departmental and Capital Improvement biennial budget preparations.

7. Technical Consultation. Through the collaboration of the RFA Team and our sub-consultants, we are prepared to assist City Staff with the review and improvement of the City Code requirements for irrigation related water conservation and water quality, the Landscape Maintenance Specifications, the Tree Maintenance Specifications, the Rodent Control Specifications and other similar work efforts.

APPROACH

LANDSCAPE ARCHITECT SERVICES
Richard Fisher Associates is prepared to provide all levels of Landscape Architectural services for planning, designing, and overseeing the construction of Parks, Trails, Streetscapes, Landscapes, and other related improvements. In addition, our licensed Landscape Architect will be available to consult with City staff for any technical issue that may arise, on an on-call basis. Such services may include:
• Landscape Assessment: This may include landscape evaluation, irrigation evaluation and/or plant material quality reviews. Either as part of a strategic planning process or in connection with a specific development which will affect the landscape, our Landscape Architect may access and identify areas of opportunity or setbacks that might provide constraints. Alternative options may then be prepared in order to compare assessments and identify what design or materials may allow for the least adverse effects on the landscape or project.
• Planning for City Projects: Developing Park Master Plans, including coordination with public and/or private park users.

CAPITAL IMPROVEMENT PROJECT INSPECTION
RFA will provide Detailed Landscape Inspection Services, as needed, for City or private projects in regards to installation compliance with approved Construction Documents:
o Inspection of Irrigation Improvements
▪ Correct depth of coverage of irrigation pipe
▪ Pressure testing compliance
▪ Coverage tests of all systems
▪ Water quality construction
▪ (Optional) Controller Chart properly prepared and enclosed in controller cabinet o Inspection of Plant Materials
▪ (Optional) nursery inspection of plant materials
▪ On-site inspection of plant materials
▪ Placement guidance for all tree planting locations
▪ Tree staking inspection
▪ Planting operation inspections
▪ Confirmation of all plant materials are in compliance with approved Planting Plans o Inspection of Site Furnishings (Optional)
• Provide notification to the City when all landscape installation work is completed in compliance with the approved Plans
In addition to the actual inspections, our staff are able to provide:
• Interpretation of Construction Documents
• Review of the design integrity of the Plans
• Assist with field reviews for compliance with design intent • Other construction overview

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 23

PLAN CHECK SERVICES
RFA is prepared to provide a diverse range of professional plan overview; from peer review to complete detailed Landscape Architectural plan check services. Peer Review and Plan Check services are performed under the direct supervision of a highly-experienced and licensed Landscape Architect and allow a quick turnaround for the client.

These services may focus on the functionality, maintainability, or risk exposure to the City by another consultant’s conceptual design. In the provision of technical plan checking, the firm will check for compliance with local agency requirements, adopted Water Conservation Ordinance requirements, readability, and sensitivity to site-specific conditions. Services may include:

Start-Up Services
• Develop Guidelines, Policies and Procedures to be used for Plan Check Services • Conduct an initial meeting with the appropriate City Department to review the scope of the requested services, determine procedures, methodology, turnaround and logistical procedures, jurisdictional requirements and plan check criteria to be used
• Meet with the Department’s Project Manager to review requirements for submittals, criteria used in technical Plan Checking, and the preferred methodology for identification of unique project issues • Provide checklist and recommendations for making corrections to meet the City’s requirements Preliminary Plan Reviews
• Review of Preliminary Landscape Development Plans to assist the Community Development Department with recommended Special Conditions of Approval for Planning Commission consideration Technical Plan Checking
• Provide Detailed Plan Checking of Technical Documents for compliance with local Standards and project’s adopted Special Conditions of Approval
o Initial Submittal:
▪ Receive initial submittal from the City via courier services, to include approved Conditions of Approval for the project
▪ Upon any fee approvals required from City, process initial Plan Check Submittal (targeted for 10 business day turn-around)
▪ Check for readability
▪ Check for plan completeness
▪ Check for appropriate use of plant material (selection and placement) ▪ Spot-checking hydraulic design and coverage adequacy on irrigation plans ▪ Check for design compliance with Special Conditions of Approval ▪ Request plan review by City Traffic Engineer for questionable line-of-site issues at street intersections (unique requirement)
▪ Return red-lined plans and summary Memorandum of correction/clarification list to the City via courier service
o Subsequent Submittals:
▪ Receive follow-up submittal from the City via courier services ▪ Process follow-up Plan Check Submittal (targeted for 1 – 1 ½ -week turn-around) ▪ Review Applicant-prepared Cost Estimates for reasonableness and completeness; for potential use as basis for Landscape Improvements bonding
▪ If another plan check cycle is required, return red-lined plans and summary Memorandum to the City via courier service
▪ If plans are successfully completed, prepare Recommendation for Approval of Landscape Plans ▪ Forward recommendation for approval to Community Development Department Project Manager

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 24

LANDSCAPE ARCHITECTURE DESIGN SERVICES
For design project assignments, RFA will provide Construction Plans, Planting Plans, state-of-the-art Irrigation Plans / Water Management services, as well as related Construction Document components such as those provided by our sub-consulting team firms with expertise in Civil Engineering, Electrical Engineering, Geotechnical, and Architectural design, as well as CEQA document preparations. As Landscape Architects specializing in providing these services to public agencies, we have the expertise and experience to prepare exciting and creative Conceptual and Preliminary Plans, Master Plans, Estimates of Probable Costs, Construction Drawings and Specifications, and public presentation documents, including renderings and the facilitation of community workshops.

Typical Design Services may include: Develop Conceptual & Schematic Design Plans; Park Design schemes, Plant palettes development; Construction, Electrical, Architectural, Planting, and Irrigation Plans, Technical Specifications; and assistance with the development of Project Budgets and/or Project Cost Estimates. Work efforts will include coordination with various City staff, including Building Officials, City Engineer, Utilities, Parks, Recreation & Community Services; and other regulatory agencies as appropriate.

In addition, we are prepared to provide Construction Support services on each of our design projects. These services may include: Facilitate and participate in Pre-Construction, Construction, and Post-Construction meetings, including the preparation of appropriate documents; review, negotiate and approve Contractor Submittals and Change Orders; Prepare Reports, Addenda, and responses to RFI’s; Conduct Construction Observations and prepare Punch Lists; and Create As-Built and Record Drawings.

As an example, Richard Fisher Associates would be able to provide the following Scope of Services for any potential park design project. We offer this information both to indicate our understanding of what it takes to successfully accomplish a public park project, and the thoroughness of our Professional Services. RFA’s professional services for a design project could include any or all of the following:

Phase I – Data Collection
• Attend Preliminary Design meeting with City Staff
• Review City-provided documents, including available Improvement Plans for the subject parksite and applicable policies and standard plans of the City of Laguna Hills • Establish contacts with utilities companies and other impacted agencies • Field review of the project site. Photograph the project site. • Conduct Topographic Survey to include all existing improvements and visible utility components (optional) • Development of base sheets for the project
• Preparation of an Existing Conditions Report for the parksite • Determination of electrical and water Points-of-Connection, if appropriate • Arrange for Agricultural Suitability and Fertility Tests, if appropriate • Conduct Geotechnical Investigations, if appropriate
Phase II – Project Administration
• Management of the Project Schedule throughout the life of the project Phase III – Preliminary Design
• Prepare Conceptual Plans with multiple alternative schemes as appropriate to each project • Preliminary Estimates of Probable Construction Costs
• Review of Conceptual Plans with City staff
• Presentations of Conceptual Plans to Committees, Commissions and/or the City Council • Presentations of Conceptual Plans to the public for community input (optional)

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 25 Phase IV – Design Development / Construction Documents
• Development of AutoCAD base sheets for the project
• Preparation of Hardscape Landscape & Irrigation Plans and Details • Preparation of Technical Specifications in Greenbook format • Preparation of Estimates of Probable Construction Costs • Performance of internal plan checking of Construction Plans and Specifications • Submittal of Plans for 95% City staff review
• Plan check revisions per City comments
• Submittal of Final Plans, Specifications and Estimates to City • Assist with the preparation and submittal of applicable permits (Optional) • Preparation of CEQA documents appropriate for each park project to attain CEQA compliance (Optional) Phase IV – Construction Assistance
Depending on the level of involvement preferred by the City, the RFA team can provide:
• Assistance to the City with responses to bidding questions, RFI’s, and Addenda • Provide a list of qualified contractors for bidding
• Interpretation of Construction Documents through RFI’s • Review and responses to Submittals / Shop Drawings
• Assist with any Contract Change Orders (Optional)
• Assist with field reviews for compliance with design intent • Prepare project close-out documents including As-built Drawings, with final Mylar and electronic Record Drawings

BUDGET ASSISTANCE
With 45 years of experience providing On-Call services, the staff of RFA have ample experience in assisting cities with their budget preparations and reports for Landscape Architecture-related expenditures. In addition, Richard Fisher’s 6+ years as an employee of the City of Anaheim provide him insight into the inner workings of a city and all that it takes to put a budget together. As such, RFA staff know what data is necessary in order to provide a reasonable and realistic line-item budget number.

TECHNICAL CONSULTATION
RFA staff will review the City existing documents related to ordinances, policies, Contracts and Specifications and participate in an evaluation of practices in meeting those requirements. Discuss with City staff improvements to better achieve results to meet these requirements. Prepare reports as appropriate.

PROJECT MANAGEMENT
Richard Fisher Associates’ founding Principal, Richard Fisher, will continue to provide the lead Landscape Architectural and Project Management Services to the City of Laguna Hills. We anticipate our services will continue to require the majority of our projects to have efficient coordination and to work effectively with various local and state agencies. These governing bodies have often included representatives from various departments within the County of Orange, various Southern California cities, Caltrans, various water districts, Southern California Edison, and various school districts. We are confident that our firm can successfully handle and accomplish any Landscape Architectural design project that the City of Laguna Hills has to offer to us throughout this next 5-year contract.

PROBLEM SOLVING TECHNIQUES
The effectiveness of problem-solving is highly impacted on both the level of experience of the Design Team and the ability of the Professional Consultant and the City to work together as one cohesive project team. This means early detection of any unique project problems and clear communication of the issues and the availability of alternative solutions are critical.

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 26 Richard Fisher Associates brings to the City of Laguna Hills the following strengths for dealing with effective resolution of project problems:
• An exceptional level of public works/parks & recreation project experience; having provided these services for over 48 years
• Routinely approach projects’ design challenges by using a “thinking-outside-the-box” strategy • Conducts regularly scheduled meetings to keep both City and Design Team members “on the same page” and knowledgeable of the project’s status at all times
• Provide optimum effectiveness in professional services by the establishment and maintenance of a strong positive working relationship with city team members and the sub-consulting team members, all who have worked with RFA on numerous other successful projects. • A proven track record for problem solving and project design resolution.

CITY RESOURCES
As they relate to each individual On-Call assignment, RFA may request the following resources, items or City assistance:
• Detailed descriptive Scope on each Task Order
• All related City documents for a project (i.e., City Code requirements, Water Efficiency Ordinance, etc.) • Existing As-builts for project
• City boilerplate Specifications

ADDITIONAL SERVICES
RFA is also prepared to provide support in manners which are yet to be clearly defined (once under Contract), which offer City Departments a consulting registered Landscape Architect as a staff representative to the community and other City staff and policymakers. Duties could include:
• Preparation of Agenda Reports or Memorandums pertaining to park facilities / landscape issues which are the responsibility of, or concern to the City
• Site reviews and analysis
• Preparation of descriptions of Scope of Work or project definitions for Requests for Proposals • Assisting with the preparation of landscape-related Grant Applications • Conducting evaluations of Contract Landscape Maintenance Service issues of concern and making recommendations to resolve such issues
• Participating in and making presentations at public meetings/events • Pre-Design Services: Feasibility Studies; Site Planning; and Program Verification. • Bidding Services: Develop Bid Documents; and Provide Assistance with the Bid Process. • Additional Design Services: The RFA Design Team is prepared to also coordinate the preparation and approval of geotechnical and materials investigations and reports; process design approval with other regulatory agencies; storm water design; potable water and non-potable water design; coordinate utility relocations with affected utilities; prepare appropriate environmental documents obtaining project approvals; storm water pollution prevention plans and reports; and the determination and design of ADA Accessibility improvements.

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 27

PROJECT CONTROLS
As a professional design firm, Richard Fisher Associates routinely is managing from as few as 4 projects to as many as 13 projects’ activities in a given month (actual historical data). In order to do this effectively and efficiently, RFA will continue to refine the following procedures:

Cost Control Philosophy:

Starting with the initial Design Phase, (City-provided or Consultant-generated) Project Costs will be established as global numbers for each category of proposed construction. As the design progresses through each phase up to and including approval of the Conceptual Design Plans, costs will be updated and will be broadened incrementally by category. Then as the Final Working Drawings are being developed, projected costs will be fine-tuned. We believe the track record of reliable Estimates of Probable Costs for the City of Laguna Hills continues to achieve a high level of credibility and is yet another reason to select RFA to continue to provide these professional services.

Schedule Control:

One of the tools available to the firm is ‘Microsoft Project’ scheduling software for individual and firm-wide projects’ interactive scheduling. Immediately upon approval of a specific project’s Scope of Work, the design team can develop a chronological schedule for the project, and integrate this work into the firm’s comprehensive project schedule. The hands-on project management role is equitably divided up so that effective management is never compromised on any project.

Invoicing / Billing Procedures:

Richard Fisher Associates practices a monthly invoicing method which aligns with most public agency City Council calendars. The City of Laguna Hills will receive an invoice once a month per project for work performed prior to that month’s cut-off date. This allows our clients to identify which services have been performed in any given month as well as helps to insure that the project remains on task and on-budget.

QUALITY CONTROL / QUALITY ASSURANCE
At the onset of each project, drafting standards, sheet title blocks, and specific client design standards will be set.

Sub-Consultants will be updated to assure uniformity. Quality Control standards will be fine-tuned as necessary for internal plan checking; concurrently, cross-discipline plan checking will also be undertaken.

Initial Quality Control Procedure: Quality control is initiated at the beginning of the project at which time the fundamental base sheet and topographic data is established and AutoCAD files are created, including all existing curbs, gutters, catch basins, vaults, electrical cabinets, water meters, manholes, street lights, power poles, signs, hand rails or any other element that may be identified to be protected-in-place, demolished, or replaced. Each Professional Discipline will be responsible to ascertain the impacts these site improvements will have on their design detailing. This task will become a Schedule Chart milestone and will be coordinated at a regularly scheduled Team meeting, as well as forwarded to key team members via email immediately upon establishment.

Progressive Quality Control: As the project proceeds from the initial Research Phase through Design Development, all applicable information that affects the bases will be recorded and plotted, then disseminated to each subconsultant.

Final Document Quality Control: Typically, each Disciplinary Team Consultant will be responsible for their respective Contract Documents and Technical Specifications component. However, each key member of the Design Team will also be responsible to review and comment, and to assure full coordination of applicable design elements. Additionally, RFA will conduct internal plan checking on all project documents as a second-pair-of-eyes.

TASK PROFESSIONAL DESIGN SERVICES 1 2 3 4 5 6 7 Schedule by City 8 9 10 11 12 13 14 15 16 Schedule by City 17 1 Preliminary Design Meeting
2 Review of City-provided Documents
3 Field Review
4 Perform Topographic Survey Services for Construction Documents Data 5 Develop Basesheets for Concept Plans from Google Aerial Image 6 Provide Project Status Updates to City Staff
7 Manage the Project Schedule
8 Preparation of Preliminary Concepts Plans
9 Review Concept Plans w/ City Staff
10 Present Concept Plans to Parks & Recreation Commision 11 Preparation of Preliminary Estimate of Probable Construction Costs (1 Concept only) 12 Present Concept Plans to City Council
13 Prepare Construction Document Basesheet
14 Prepare Hardscape Planting & Irrigation Plans & Details 15 Prepare Technical Specifications
16 Prepare Final Estimate of Probable Construction Costs 17 Perform Internal Plan Check
18 Preparation of Construction Documents for Submittals - 95% City Plan Check
19 Perform Plan Check Corrections
20 Preparation of Construction Documents for Submittals - 100% 21 Provide Bidding Assistance
22 Provide Construction Observation / Site Reviews
23 Review Submittals and Shop Drawings
24 Prepare As-built Plans
ACTIVITY KEY:

Richard Fisher Associates Team's Effort City Staff Effort PHASE V: CONSTRUCTION SUPPORT SERVICES

ACTIVITY
Meeting Event Joint City Staff/ Consultant

CITY OF LAGUNA HILLS
G. TYPICAL PARK DESIGN SCHEDULE

PROJECT SCHEDULE
WEEKS
18-Forward
PHASE I: DATA COLLECTION
PHASE II: PROJECT ADMINISTRATION
PHASE III: PRELIMINARY CONCEPTS PLANS
PHASE IV: CONSTRUCTION DOCUMENTS
Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 28

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, Page 29 On a daily basis, we work with people who have different opinions, values, beliefs, and needs than our own.

Richard Fisher Associates is confident that our ability to exchange ideas with others, understand others' perspectives and solve problems has created positive relationships with our clients, sub-consultants and project contractors, resulting in the successful completion of all of our projects.

Finally, because RFA has a 45-year history of serving as an On-Call Consulting Landscape Architect, Richard knows how important it is for our client to be able to contact us at any given time with something as simple as a question about a Landscape issue to asking us to stop by City Hall to discuss the best approach to a more far reaching Landscape Architectural issue for the City. Although RFA may be currently serving in an On-Call capacity for other municipalities in the area, the City of Laguna Hills will not see any negative impacts to the services it requests for RFA. This includes commitments to meet agreed upon deadlines for design assignments, attending meetings at City Hall with City Staff and/or citizens of the community, and getting commitments for attendance at Committee, Commission or City Council meetings on our calendar early to avoid conflict with critical dates.

H. Communication Plan

Richard Fisher Associates Laguna Hills: On-Call Landscape Architecture Services, APPENDICES Attachment 1: Non-Collusion Affidavit
Attachment 2: Insurance Requirements
Attachment 3: Certification of Proposal

APPENDICES

City of Laguna Hills
On- Call Landscape Architecture Services
July 11, 2024
by
Richard Fisher Associates
a California S-Corporation
Richard A. Fisher, ASLA, Principal
4902 Kron
Irvine, CA 92604
(714) 342-5467
[email protected]
Compensation Proposal For

Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page CP-1 Professional Fees proposed for any of the Landscape Architectural services, Plan Check or Inspection services will be on a Time & Materials basis. Professional Fees proposed for any Landscape Architectural Design projects will be on a Fixed Fee basis, with the exception of Construction Administration and Preparation of Record Drawings, which will be proposed on a Time & Materials basis. Invoices will be billed to the City once a month.

The following Fee Schedule will be the basis of both forms of Professional Fees:

RICHARD FISHER ASSOCIATES – LANDSCAPE ARCHITECTS

LANDSCAPE ARCHITECT
Principal Landscape Architect $155.00
Clerical Support $ 65.00

CAPITAL IMPROVEMENT PROJECT INSPECTION
Principal Landscape Architect $155.00
Principal Landscape Inspector $135.00
Irrigation / Water Quality Inspector $135.00
Clerical Support $ 65.00

PLAN CHECK
Principal Plan Checker $145.00
Plan Checker $110.00
Clerical Support $ 65.00

LANDSCAPE ARCHITECTURE DESIGN SERVICES
Principal Landscape Architect $155.00
Associate / Project Manager $110.00
CADD Designer $ 85.00
Clerical Support $ 65.00

BUDGET ASSISTANCE
Principal Landscape Architect $155.00
Associate / Project Manager $110.00
Clerical Support $ 65.00

TECHNICAL CONSULTATION
Principal Landscape Architect $155.00
Parks Maintenance & Operations Specialist $135.00

REIMBURSABLE EXPENSES
Reimbursable Expenses are in to addition to fees for professional services and are billed at cost plus a 15% processing fee. Reimbursable Expenses may include, but are not limited to:

A. Reprographics, such as original plots, reports, estimates, photocopying of project-related documents, copies of drawings and presentation quality perspectives.

B. Postage, shipping and messenger expenses other than first class mail.

I. Schedule of Compensation

Richard Fisher Associates Laguna Hills: On-Call Landscape Architectural Services, Page CP-1 C. Parking and mileage costs for meeting and site visits. The mileage rate will be equivalent to the current IRS Standard Mileage Rates.

SUB-CONSULTANT FEES
Sub-Consultant Fees for professional services are billed at cost plus a 15% processing fee. Use of Sub-Consultants and Rates will be determined at time of award of any particular project.

The following Fee Schedules are estimates for the different types of services that may be provided:

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PROFESSIONAL SERVICES AGREEMENT
RJM Design Group, Inc.

On-Call Landscape Architecture Consulting Services
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into, to be effective the 1st day of September 2024, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as “City”) and RJM DESIGN GROUP, INC., a California corporation (hereinafter referred to as “Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has determined that there is a need to retain the professional services of a qualified licensed landscape architecture firm to provide full-service landscape architecture consulting services to City, including but not limited to, consultation by a California registered landscape architect, capital improvement project inspection, plan check of landscape improvement concept plans, design of capital improvement projects including site planning, budgeting, and preparation of plans, specifications, and construction cost estimates, budget preparation, technical consultation, coordination with other professional services utilized by City, as well as other related landscape architecture consulting services, on an as-needed on-call basis (“Project”).

B. In response to City’s Request for Proposals (RFP), dated May 2, 2024, Consultant has submitted to City a proposal, dated June 11, 2024, to provide the City with professional landscape architecture consulting services for the Project pursuant to the terms and conditions of this Agreement.

C. Consultant represents and maintains that it is uniquely qualified by virtue of its experience, training, education, reputation, and technical expertise to provide the professional landscape architecture consulting services to City for the Project and has agreed to provide such services as provided herein. City does not have the personnel, training, certification, specialized equipment, or technical expertise necessary to perform the work and services contracted for herein.

D. City desires to retain Consultant to provide such professional landscape architecture consulting services for the Project.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. SERVICES OF CONSULTANT

1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Consultant agrees to provide and perform the professional

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landscape architecture consulting services for the Project as set forth in the Proposal/Scope of Work, dated June 11, 2024, which is attached hereto as Exhibit “A” and is incorporated herein by reference (hereinafter referred to as the “Scope of Services,” the “Services” or “Work”). As a material inducement to the City entering into this Agreement, Consultant acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant’s Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such Services and Work and with the standards recognized as being employed by professionals in the same discipline in the State of California.

Consultant represents that it is skilled in the professional discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement. Consultant represents that it and all of its employees, subconsultants and subcontractors providing any Work or Services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.

1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; and, (2) the Consultant’s signed, original Proposal/Scope of Work dated June 11, 2024 submitted to the City (“Consultant’s Proposal”), which shall both be referred to collectively hereinafter as the “Contract Documents.” The Consultant’s Proposal/Scope of Work is attached hereto as Exhibit “A” and is hereby incorporated by reference and made a part of this Agreement. All provisions of the Contract Documents shall be binding on the Parties.

Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the terms and conditions of this Agreement; and (2nd) the provisions of the Consultant’s Proposal (Exhibit “A”).

1.3 Compliance with Law. Consultant shall comply at all times during the term of this Agreement with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards and Cal/OSHA requirements. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with performing the Work and Services. If Consultant performs any Work or Services in violation of such laws, rules, and regulations, Consultant shall be solely responsible for all penalties and costs arising therefrom. Consultant shall defend, indemnify, and hold City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.

1.4 Licenses, Permits, Fees, and Assessments. Prior to performing any Services or Work hereunder Consultant shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Consultant represents to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation

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to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall defend, indemnify, and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, and approvals of whatever nature that are legally required to perform the Work or Services.

1.5 Familiarity with Work. By executing this Agreement, Consultant represents that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant represents and maintains that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City.

1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.

1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.

1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Consultant's Proposal/Scope of Services (Exhibit “A”) or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Consultant, incorporating therein any adjustment in (i) the Maximum Annual Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Consultant. It is expressly understood by Consultant that the provisions of this section shall not apply to the Work and Services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any Work or Service identified in the Scope of Services exceeds any time or material amounts or estimates provided therein.

1.9 Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Consultant further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.

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2. COMPENSATION

2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Consultant shall be compensated by City for the services performed, including authorized reimbursements, in accordance with the professional hourly rates and charges set forth in the Schedule of Compensation/Fees, which is attached hereto as Exhibit “A” and is incorporated herein by reference, but not exceeding the total maximum annual contract amount One Hundred Fifty Thousand Dollars ($150,000.00) (hereinafter referred to as the "Maximum Annual Contract Amount"). The method of compensation shall be as set forth in Exhibit “A”.

The Maximum Annual Contract Amount shall include the attendance of Consultant at all Project meetings deemed reasonably necessary by the City. Consultant shall not be entitled to any increase in the Maximum Annual Contract Amount for attending these meetings. Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section

4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation/Fees. The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.

2.2. Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation/Fees (Exhibit “A”), in any month in which Consultant wishes to receive payment, no later than the tenth (10th) working day of such month, Consultant shall submit to the City, in a form approved by the City’s Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical.

2.3 Optional CPI Adjustment. The fees, rates, and/or unit prices set forth in Consultant's Proposal (Exhibit “A”) shall remain fixed and unchanged for the first two years of the term of this Agreement (i.e., from September 1, 2024 through August 31, 2026). Thereafter, Consultant may submit a request to adjust its fees, rates, and/or unit prices once per year during the remainder of the term of the Agreement as provided for herein. However, approval of any request to adjust Consultant's fees, rates, and/or unit prices as set forth herein shall be made at the sole discretion of the City Manager, in writing, and is subject to the City’s approved budget.

Such fee, rate, and/or unit pricing adjustment(s), if any, shall not exceed the value of the change in the Consumer Price Index for the Los Angeles/Orange County area for the preceding one year as published for the month of June of any given year. In no event shall any adjustment of any fee, rate, and/or unit pricing as authorized by this section exceed five percent (5%) per year regardless of CPI or any other cost factors.

2.4 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of

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any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant’s profession.

2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Laguna Hills City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.

3. SCHEDULE OF PERFORMANCE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance.

3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed, or on each task order, if applicable, and shall perform all Services within the time period(s) established in the Schedule of Performance, which is attached hereto as Exhibit “A” and is incorporated herein by reference.

When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, pandemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section.

3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period of five (5) years, commencing on September 1, 2024 and ending on August 31, 2029 ("Initial Term"). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than one additional three (3) year term under the same terms and conditions (“Renewal Option”).

3.5 Task Orders. Consultant hereby agrees and acknowledges that any and all Services or Work performed pursuant to this Agreement shall be based upon the prior issuance of a written project task order by the City. Furthermore, Consultant hereby agrees and

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acknowledges that execution of this Agreement by the City does not in any way guarantee that a task order will be issued to Consultant. Moreover, execution of this Agreement by the City shall not entitle Consultant to any form of payment or compensation from the City without City first having issued a project task order.

4. COORDINATION OF WORK

4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection therewith: Larry P. Ryan, LLA, President. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer.

4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City.

Consultant shall not contract with any other entity to perform the Services required without prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City.

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4.4 Independent Contractor.

A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant’s officers, employees, representatives or agents or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement as required by law and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant.

B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.

C. No City benefits shall be available to Consultant, its officers, employees, or agents, in connection with the performance of any Work or Services under this Agreement.

Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing any Work or Services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant’s officers, employees, representatives, agents, or subconsultants or subcontractors, Consultant shall defend, indemnify, and hold harmless City from and against all such financial obligations.

4.5 PERS Eligibility & Indemnification.

A. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing any Work or Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

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B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing any Work or Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

5. INSURANCE

5.1 Compliance with Insurance Requirements. Consultant shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section.

Consultant shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Consultant’s existing insurance policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.

5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Consultant shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:

A. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance written on an occurrence basis with limits of at least one million dollars ($1,000,000.00) per occurrence, two million dollars ($2,000,000.00) in the general aggregate, and one million dollars ($1,000,000.00) for products and completed operations.

Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.

B. Automobile Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) combined limit for each occurrence covering bodily injury and property damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.

C. Workers’ Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Consultant shall

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obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) per accident for bodily injury or disease.

D. Professional Liability (Errors & Omissions) Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, a policy of Professional Liability or Errors and Omissions Insurance appropriate to Consultant’s profession with limits of at least two million dollars ($2,000,000.00). Covered professional services shall specifically include all Work or Services to be performed under the Agreement and delete any exclusions that may potentially affect the Work or Services to be performed under this Agreement.

1. Intentionally omitted.

2. If the policy of insurance is written on a “claims-made” basis, the City may require that the policy be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Work or Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing the Work or Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended “tail” coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City.

3. In the event the policy of insurance is written on an “occurrence” basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Work or Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Work or Services under the terms of this Agreement.

5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.

5.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or

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Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:

A. The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:

1. Additional Insured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and

2. Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Consultant, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.

3. Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant’s failure to pay the insurance premium, the notice provided to City shall be by ten (10) days prior written notice.

B. For all policies of Commercial General Liability Insurance, Consultant shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.

5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, employees, agents and volunteers, in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or selfinsured retention.

5.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

5.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Consultant or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Consultant hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Consultant hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.

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5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Consultant shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Consultant shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verify coverage.

5.9 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

5.10 Enforcement of Agreement (Non-Estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.

5.11 Insurance for Subconsultants. Consultant shall either: (1) include all subconsultants or subcontractors engaged in any Work or Services for Consultant relating to this Agreement as additional named insureds under the Consultant’s insurance policies, or (2) Consultant shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. All policies of Commercial General Liability Insurance provided by Consultant’s subconsultants or subcontractors performing any Work or Services related to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Consultant shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.

5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Consultant pursuant to this Agreement:

A. Consultant shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of

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the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.

B. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.

C. None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.

D. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.

E. Consultant agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant.

Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.

F. Consultant agrees to provide immediate written notice to City of any claim, demand or loss against Consultant arising out of the Work or Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.

6. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall defend (at Consultant’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively “Claims”) in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officers, directors, employees, subcontractors, consultants or agents, in connection with Consultant’s performance under this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent that the Work or Services performed by Consultant are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,

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recklessness, or willful misconduct of the Consultant. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant’s indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless, and indemnify the City, its elected and appointed officials, officers, employees, agents, and volunteers, shall not apply to such claims or liabilities arising from the sole or active negligence or willful misconduct of City.

7. REPORTS AND RECORDS

7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.

Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement.

For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all of its subconsultants and subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.

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7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant’s performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

8. ENFORCEMENT OF AGREEMENT

8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties.

Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

8.3 Termination. City may terminate this Agreement for any reason, with or without cause, upon giving Consultant thirty (30) days written notice. Upon such notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the City an invoice for work and services performed prior to the date of termination. In addition, Consultant reserves the right to terminate this Agreement at any time upon sixty (60) days written notice to the City, except that where termination is due to material default by the City, the period of notice may be such shorter time as the Consultant may determine.

8.4 Default of Consultant.

A. Consultant’s failure to comply with any provision of this Agreement shall constitute a default.

B. If the City Manager, or City Manager’s designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City

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shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.3.

C. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section

8.4(B), take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant’s liability for completion of the Services as provided herein.

8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.

8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.8 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be

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the prevailing Party in such litigation or proceeding.

9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. Consultant represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.

9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

10. MISCELLANEOUS PROVISIONS

10.1 Patent and Copyright Infringement.

A. To the fullest extent permitted by law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant’s expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the alleged negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City’s alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright.

B. Consultant shall have sole control of the defense of any such claim or suit

Modified Insr Wrty PSA 8082024
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and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any settlement made without Consultant’s consent or in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant’s expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto.

10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Notices or other communications shall be addressed as follows:

To City: City of Laguna Hills
Attention: City Manager
24035 El Toro Road
Laguna Hills, California 92653
Telephone: (949) 707-2600
To Consultant: RJM Design Group, Inc.

Attention: Larry P. Ryan, President
31591 Camino Capistrano
San Juan Capistrano, California 92675
Telephone: (949) 493-2600
Email: [email protected]

10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof.

No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

10.6 Third Party Beneficiary. Nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a

Modified Insr Wrty PSA 8082024
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party hereto.

10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he/she is signing is bound.

10.9 Labor Code Requirements.

A. Prevailing Wages. Consultant is aware of the requirements of California labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Work or Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Work or Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

The foregoing indemnity shall survive termination of this Agreement.

B. DIR Registration. If the Work or Services are being performed as part of an applicable "public works" or "maintenance" project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

10.10 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

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[SIGNATURES ON NEXT PAGE]

IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.

ATTEST:

JENNIFER LEE, City Clerk
APPROVED AS TO FORM:

GREGORY E. SIMONIAN,
City Attorney
1836871 1
4880-3074-5047, V. 1
(SEAL)
20 "CITY"

CITY OF LAGUNA HILLS,
a California municipal corporation
JARAD L. HILDENBRAND,
City Manager
"CONSULTANT"
RJM DESIGN GROUP, INC., a
Modified Insr Wrty PSA 8082024

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EXHIBIT “A”
CONSULTANT’S PROPOSAL/ SCOPE OF WORK
FOR

ON-CALL LANDSCAPE ARCHITECTURE DESIGN CONSULTING SERVICES DATED: JUNE 11, 2024

SCOPE OF SERVICES FOR PROJECT

INCLUDING,

SCHEDULE OF PERFORMANCE
AND

SCHEDULE OF COMPENSATION/ FEES

On-Call Landscape Architecture Services
City of Laguna Hills
July 11, 2024
Proposal

2 | City of Laguna Hills • On-Call Landscape Architecture Services Cover Letter | 1
Company Data | 2
Resumes and Qualifications of Personnel | 5
Organizational Chart | 11
References | 12
Project Understanding, Overview, and Approach | 14
Schedule | 25
Project Experience | 26
Communication Plan | 17
Exceptions | 37
Non-Collusion Affidavit | 38
Certificate of Insurance | 39
Certification of Proposal | 40
Table of Contents
Source: City of Laguna Hills Facebook

1 | City of Laguna Hills • On-Call Landscape Architecture Services July 11, 2024
City of Laguna Hills
Joe Ames, Public Works Director/City Engineer
24035 El Toro Road
Laguna Hills, CA 92653
Re: Request for Proposals For On-Call Landscape Architecture Services Identification of Proposer: RJM Design Group, Inc.
31591 Camino Capistrano, San Juan Capistrano, CA 92675
(949) 493-2600 | [email protected]
Dear Joe,
RJM Design Group, Inc. is pleased to submit our proposal to the Public Works Department for On-Call Landscape Architecture Services: Landscape Architect Services, Plan Check, and Landscape Architecture Design Services. We are excited about the possibility of being selected for this contract and to be given the opportunity to continue working with the City of Laguna Hills. We have a long established history and a proven track record of providing plan check services for numerous municipal clients. These clients and the duration of our services are as follows: Mission Viejo (29 years), Chino (26 years), Chino Hills (19 years), Aliso Viejo (7 years), San Dimas (14 years), Laguna Niguel (9 years), Laguna Woods (3 years), and Culver City (1 year) At RJM Design Group, we understand that organization and effective time management are directly related to performing efficient, thorough, and cost-efficient landscape design and plan check services. We have reviewed hundreds of development projects in multiple municipalities for 37 years. During that time, we have developed a plan check form that is customized for each client based on City criteria and standards. Once this plan check form has been refined, it becomes the basis for providing efficient and equitable plan review services for all applicants. We are committed to establishing a close working relationship with the City of Laguna Hills staff to ensure the process continues to run smoothly and efficiently. Stated simply, our goal in providing On-Call Landscape Architecture Services is to function as an extension of your existing staff.

As one of the closest, if not the closest design consultants to Laguna Hills, we are in a unique position to not only be readily available and be close to project sites, but are also potential users of these facilities as residents from surrounding communities. Our plan is to provide our services in a way that speaks to the City of Laguna Hills community and fortifies their decision to call Laguna Hills home.

Per the RFP Provided, this letter Stipulates:
• This proposal and cost proposal will remain valid for a period 180 days from the due date. • RJM Design Group is partially owned by 5 shareholders.

Please feel free to contact me directly by phone at (949) 493-2600 or email at [email protected].

Sincerely,
RJM Design Group
Larry Ryan, LLA
Principal
[email protected]
31591 Camino Capistrano
San Juan Capistrano, CA 92675
www.RJMdesigngroup.com
(949) 493-2600 phone
(949) 493-2690 fax
Cover Letter

2 | City of Laguna Hills • On-Call Landscape Architecture Services RJM Design Group, Inc.

California Corporation, SBE
330254645
37 Years (Since 1987)
(949) 493-2600
Larry P. Ryan — President, [email protected]
Zachary Mueting — Secretary, [email protected]
Larry Ryan — [email protected]
31591 Camino Capistrano, San Juan Capistrano, CA 92675
18 Personnel
(10) Licensed Landscape Architects, Project Managers
(5) Technical Support
(4) Administrative Support
(3) LEED Accredited Professionals
(2) Certified Arborists
(2) FAA Part 107 Licensed Pilots
Larry Ryan, Zachary Mueting, Robert Mueting
Firm Legal Name
Type of Entity
Federal Employer ID Number
Number of Years in Business
Contact Information
List of Owners
Principal Contact
Office Location
Firm Size
Personnel
Individuals Who Own An
Interest of 10% or Greater
In This Firm
Established in 1987, RJM Design Group has evolved into a multi-disciplinary landscape architectural, planning, and design firm committed to serving the needs of cities, public agencies, and organizations throughout California. RJM is comprised of talented individuals with varied backgrounds and interests. Among these dynamic professionals are licensed landscape architects, designers, and planners, most of whom are LEED Accredited Professionals. Each person brings a unique, yet complementary experience and passion to the firm, who will be dedicated to the duration of the project as needed.

Company Data
RJM Office | San Juan Capistrano, CA

3 | City of Laguna Hills • On-Call Landscape Architecture Services Company Data (continued)
WHY RJM?
RJM Design Group offers landscape architectural and design services, specializing in parks and recreation and other public facilities. At RJM, we are nearing our 37th year of professional experience in working with counties, cities, and other public sectors. RJM’s mission is to assist communities in the planning and design of environments that enhance the quality of life for all. Our goal is to implement the vision of the clients and the communities we serve by designing creative, functional, and fun Community Inspired Spaces.

Firm Stability
As a well-established design firm, RJM Design Group has maintained a financial status of strength and stability, with positive cash flow, ample financing capabilities, and long-term banking relationships.

RJM Design Group, Inc. has never been involved in any bankruptcy or re-organization proceedings, and the firm is not subject to any pending litigation. The firm has no other financial interests in other lines of business. No conditions exist that could impede the firm’s ability to complete this project. RJM Design Group, Inc. is not presently debarred, suspended, or otherwise prohibited from professional practice or working with any federal, state, local or public agency, and the firm is not subject to any pending actions. The firm has never encountered financial difficulty in the completion of projects of any size. The firm has also had no Termination of Contract "For Cause" History by a Proposer.

Experience
RJM Design Group has extensive experience with landscape design and plan-check services. Our process, from site analysis and evaluation through to construction administration, is always executed thoroughly and thoughtfully. Much of the work we have done with our clients involves renovation and redesign. To that end, RJM Design Group is well-prepared to evaluate existing site conditions, anticipate conflicts, and develop a new design that successfully fuses with existing infrastructure.

Additionally, our subconsultant team members are experts in their craft and will provide in-depth onsite analysis, review, and design work.

Seasoned Staff/Consistency
Noteworthy to our proposal, and unique when compared to other firms, is that RJM Design Group holds long term relationships with our internal staff and our subconsultants. Many of our senior staff members who pioneered the start of RJM are still with our company today. Our senior staff members come with decades of industry experience and are considered to be experts in their field of work.

Similarly, we’ve established longevity with our subconsultants and have worked with many of them for over 20 years.

Budget & Schedule
We pride ourselves on projects that are delivered on-time and within budget. We produce coordinated and detail-oriented plans and specifications in order to succeed in this public bid arena. The vast majority of our project experience is designing and building projects for the public sector. In turn, the majority of our clients are long term relationships that are the bi-product of our commitment to service and our proven record of performance. As such, we are extremely aware of the public bid process and proven methods for how to best deal with “low bid” public works contractors. We also are well-versed in developing accurate cost estimates that are based on our extensive library of current bid line items.

Community Prioritization & Engagement
RJM Design Group is dedicated to creating spaces that are community inspired, which is why we have developed a top-notch public engagement strategy for our clients. We will assist the City with the development of a communications plan with easy-to-deploy tools that enable a two-way dialogue with the community. Our goal is to bring the community together by providing a comprehensive community outreach process, while meeting client and budget needs, that maintains the vision and expectations for everyone.

Innovative Design
We understand the importance of creating designs that are both innovative and flexible. With trends in outdoor activities changing year over year, it is essential to incorporate flexible and multi-functional amenities into our designs. Not only does this keep a community engaged in an environment, but it also allows for easier conversion/transformation with minimal effort by the City and/or stakeholders.

Our goal is to fuse innovative design with what the public wants, ultimately creating a space that can be enjoyed for years to come.

4 | City of Laguna Hills • On-Call Landscape Architecture Services Company Data (continued)
CLIENT LIST (2019-2024)
Per Section 2.B.10, below is a list of all previous and current clients within the past five years.

Comparable Contracts outlined in Section 2.B.9 of the RFP can be found in the following tabs of this proposal: Resumes and Qualifications of Personnel, References, and Project Experience.

Additional information available upon request.
• ARTESIA CEMETERY DISTRICT
• ASPCA CARSON, LLC
• CAL ATLANTIC HOMES
• CHARGERS FOOTBALL COMPANY, LLC
• CITY OF ALISO VIEJO
• CITY OF BELL GARDENS
• CITY OF BELLFLOWER
• CITY OF BRENTWOOD
• CITY OF BUENA PARK
• CITY OF BURBANK
• CITY OF CARLSBAD
• CITY OF CARSON
• CITY OF CHINO
• CITY OF CHINO HILLS
• CITY OF CLAREMONT
• CITY OF COMMERCE
• CITY OF CORONA
• CITY OF COSTA MESA
• CITY OF CULVER CITY
• CITY OF EL SEGUNDO
• CITY OF FRESNO
• CITY OF FULLERTON
• CITY OF GARDENA
• CITY OF GLENDALE
• CITY OF HERMOSA BEACH
• CITY OF HUNTINGTON BEACH
• CITY OF INGLEWOOD
• CITY OF IRVINE
• CITY OF LA PUENTE
• CITY OF LAGUNA HILLS
• CITY OF LAGUNA NIGUEL
• CITY OF LAGUNA WOODS
• CITY OF LAKE FOREST
• CITY OF LONG BEACH
• CITY OF MISSION VIEJO
• CITY OF MURRIETA
• CITY OF NEWPORT BEACH
• CITY OF OCEANSIDE
• CITY OF ONTARIO
• CITY OF PERRIS
• CITY OF PINOLE
• CITY OF POMONA
• CITY OF RANCHO CUCAMONGA
• CITY OF RIVERSIDE
• CITY OF SAN CLEMENTE
• CITY OF SAN DIMAS
• CITY OF SAN FERNANDO
• CITY OF SAN JUAN CAPISTRANO
• CITY OF SANTA ANA
• CITY OF SANTA CLARITA
• CITY OF SANTA MONICA
• CITY OF SEAL BEACH
• CITY OF STANTON
• CITY OF TEMECULA
• CITY OF TUSTIN
• CITY OF WHITTIER
• CITY OF WOODLAND
• CITY OF YORBA LINDA
• COUNTY OF LOS ANGELES, DEPT. OF PARKS &

RECREATION
• COUNTY OF ORANGE / OC Public Works
• COUNTY OF ORANGE / OC Parks
• COUNTY OF SACRAMENTO
• COUNTY OF SAN BERNARDINO
• DESERT RECREATION DISTRICT
• DIOCESE OF ORANGE - PASTORAL CENTER
• IRVINE RANCH WATER DISTRICT
• JURUPA AREA RECREATION & PARK DISTRICT
• JURUPA COMMUNITY SERVICES DISTRICT
• LAKE FOREST II MASTER HOA
• LAKE MISSION VIEJO ASSOCIATION
• LOS ANGELES COUNTY DEVELOPMENT AUTHORITY
• LOS ANGELES NEIGHBORHOOD LAND TRUST
• ONE ARROYO FOUNDATION
• ORANGE COUNTY CEMETERY DISTRICT
• PGAV DESTINATIONS
• PLAYA VISTA PARKS & LANDSCAPE CORP.
• POMERADO CEMETERY DISTRICT
• RMV PA3 DEVELOPMENT LLC
• ROSE HILLS MEMORIAL PARK
• SANTA MARIA CEMETERY DISTRICT
• SCANNELL PROPERTIES #404, LLC
• SOUTHGATE RECREATION AND PARK DISTRICT
• TEMECULA PUBLIC CEMETERY DISTRICT
• UNIVERSITY OF CALIFORNIA, IRVINE
• WATSON LAND COMPANY

5 | City of Laguna Hills • On-Call Landscape Architecture Services Larry P. Ryan, LLA, ASLA
Principal-in-Charge
RJM Design Group, Inc.

Larry Ryan’s passion for creating
meaningful public spaces for people
to enjoy led him to co-found RJM
Design Group over 30 years ago.

The long-term relationships that he
develops and maintains with clients,
spans decades. He has worked with
numerous communities throughout California and Nevada,
where his project involvement encompasses all phases of development, including the provision of As-Needed Design Services for our municipal clients.

Education
• Bachelor of Science, Landscape Architecture,
California Polytechnic State University, Pomona, CA
Licenses
• Landscape Architect / CA 2502 / AZ 25241 / NV 366
Parks
• Alicia Park, Mission Viejo, CA
• Aurora Park, Mission Viejo, CA
• Bonita Creek Park Renovation, Newport Beach, CA
• Cedar Grove Park, Tustin, CA
• Cesar E. Chavez Park, Long Beach, CA
• Chino Hills Community Park, Chino Hills, CA
• Citrus Ranch Park, Tustin, CA
• College Park, Oxnard, CA
• Florence Joyner Olympiad Park, Mission Viejo, CA
• Grand Avenue Soccer Field Restoration, Chino Hills, CA • Grant Howald Park, Newport Beach, CA
• Heritage Park, Tustin, CA
• Los Serranos Park, Chino Hills, CA
• Mariners Park Renovation, Newport Beach, CA
• Ontario Town Square, Ontario, CA
• Portola Park, Lake Forest, CA
• Pinehurst Park, Chino Hills, CA
• Veterans Memorial Park, Carlsbad, CA
On-Call Design Services
• On-Call Design Services, City, County, & Port of San Diego, CA • On-Call Design Services, City of Aliso Viejo, CA
• On-Call Design Services, City of Chino Hills, CA
• On-Call Design Services, City of Fresno, CA
• On-Call Design Services, City of Huntington Beach, CA • On-Call Design Services, City of Laguna Niguel, CA
• On-Call Design Services, City of Lake Elsinore, CA
• On-Call Design Services, City of Lake Forest, CA
• On-Call Design Services, City of Long Beach, CA
• On-Call Design Services, City of Los Angeles, CA
• On-Call Design Services, City of Mission Viejo, CA
• On-Call Design Services, City of Newport Beach, CA
• On-Call Design Services, City of Ontario, CA
• On-Call Design Services, City of Sacramento, CA
• On-Call Design Services, City of San Juan Capistrano, CA • On-Call Design Services, City of Santa Ana, CA
Zachary Mueting, LLA, LEED AP
(BD+C)
Secondary Principal-in-Charge
RJM Design Group, Inc.

Zachary has been with RJM Design
Group since 2005. Zachary is a
licensed landscape architect, a strong
background in recreation planning
and design. His experience is unique
having developed proficiency in all
areas of RJM’s business capacity including construction documentation, construction observation, facility
design, as well as community outreach and facilitation.

This experience, along with his education, professional accreditation, and publication of community consensus
building techniques enables him to fulfill his role in leading many different types of project development.

Education
• Masters Degree, Landscape Architecture, California
Polytechnic State University, Pomona
• Bachelor of Science, Information Technology, Colorado Technical University
• Bachelor of Science, Information Systems Management,
Colorado Technical University
Licenses
• Landscape Architect / CA 5731
• Legacy LEED AP Building Design + Construction
• FAA 107 Licensed Remote Drone Pilot
On-Call Services
• On-Call Design Services, City, County, & Port of San
Diego, CA
• On-Call Design Services, City of Aliso Viejo, CA
• On-Call Design Services, City of Chino Hills, CA
• On-Call Design Services, City of Fresno, CA
• On-Call Design Services, City of Huntington Beach, CA • On-Call Design Services, City of Laguna Niguel, CA
• On-Call Design Services, City of Lake Elsinore, CA
• On-Call Design Services, City of Lake Forest, CA
• On-Call Design Services, City of Long Beach, CA
• On-Call Design Services, City of Los Angeles, CA
• On-Call Design Services, City of Mission Viejo, CA
• On-Call Design Services, City of Newport Beach, CA
• On-Call Design Services, City of Ontario, CA
• On-Call Design Services, City of Sacramento, CA
• On-Call Design Services, City of San Juan Capistrano, CA
• On-Call Design Services, City of Santa Ana, CA
• On-Call Design Services, City of South El Monte, CA
• On-Call Design Services, City of West Sacramento, CA
• On-Call Design Services, County of Los Angeles,
LA County Development Authority (LACDA), Los
Angeles, CA
• On-Call Design Services, County of Orange, Orange
County Public Works, Orange County, CA
• On-Call Design Services, County of San Bernardino,
Special Districts Department, CA
Resumes and Qualifications of Personnel

6 | City of Laguna Hills • On-Call Landscape Architecture Services Tyler Page, LLA
Landscape Architect
RJM Design Group, Inc.

Tyler Page has been with RJM
Design Group since 2018. He is a
licensed landscape architect with
a background in landscape design,
construction document production,
and 2D/3D graphics preparation.

Tyler leads the GIS department for RJM Design Group
and specializes in ArcGIS Pro mapping, Survey 123
survey development, and Business Analyst. Our goal is
to provide agencies (public or private) a robust way to understand the needs/desires of the community and
enable convenient ways for those community members
to participate.

Education
• Bachelor of Science, Landscape Architecture,
California Polytechnic State University, Pomona -
Magna Cum Laude
• Ornamental Horticulture, Saddleback College,
Mission Viejo - Dean’s List
Licenses
• Landscape Architect / CA 6648
Parks
• Drake Chavez Park Access Stairs, Long Beach, CA
• Ford Park Playground & Corp Yard, Bell Gardens, CA
• Grant Howald Park, Newport Beach, CA
• La Novia Park Improvements, San Juan Capistrano,
CA
• Lincoln Park, Long Beach, CA
• North Park, Inglewood, CA
• Peace Park, Long Beach, CA
• TeWinkle Park Improvements, Costa Mesa, CA
Sports Facilities
• Esencia Sports Park, Rancho Mission Viejo, CA
• Mira Mesa Sports Park, San Diego, CA
• Santa Monica Civic Sports Field, Santa Monica, CA
Open Space
• One Arroyo Demonstration Projects, Pasadena, CA
• Bommer Canyon Park Rehabilitation, Irvine, CA
Urban Design
• Downtown First Street Pedestrian Gallery, Long
Beach, CA
• Village Center North Paseo, Mission Viejo, CA
Resumes and Qualifications of Personnel (continued)
Craig Sensenbach PLA, LEED AP
(BD+C), ISA
Project Manager
RJM Design Group, Inc.

Craig Sensenbach joined RJM Design
Group, Inc. as a Project Manager in
the Fall of 1993. As Project Landscape
Architect, his responsibilities include
both planning and landscape architecture ranging from
conceptual planning studies through schematic design,
preliminary graphics, design development, production
scheduling, preparation of construction documents, client/ consultant coordination and on-site observation.

Education
• Bachelor of Science, Landscape Architecture, California Polytechnic State University, San Luis Obispo, CA
• Graphic Design, Laguna College of Art & Design, Laguna Beach, CA
• Light Construction & Development Management,
University of California, Irvine Extension Program,
Irvine, CA
Licenses
• Landscape Architect / CA 2547
• LEED Accredited Professional
• International Society of Arboriculture (ISA) Certified Arborist / WE-11716A
Parks
• Bonita Creek Park Renovation, Newport Beach, CA
• Chino Hills Community Park, Chino Hills, CA
• College Park, Oxnard, CA
• Colonel Bill Barber Marine Corps Memorial Park, Irvine, CA • Grant Howald Park, Newport Beach, CA
• Mariners Park Renovation, Newport Beach, CA
Streetscapes
• Anaheim Resort Area, Anaheim, CA
• Brookhurst Street Improvements, Anaheim, CA
• Chapman Avenue, Stanton, CA
• Cloverfield Blvd., Santa Monica, CA
• Community Identity Plan, Chino Hills, CA
• Lemon Street Landscape Enhancement, Fullerton, CA
• Lincoln Avenue Beautification, Anaheim, CA
• Santa Ana Canyon Road, Anaheim, CA
• State College Blvd. Master Plan, Anaheim, CA
Community Centers
• Canyon Country Community Center, Santa Clarita, CA
• Chino Hills Community Center Chino Hills, CA
• Fullerton Community Center, Fullerton, CA
• Lake Forest Community Center & Sports Park, Lake
Forest, CA
Sports Facilites, Trails, Institutional Facilities, Aquatics Facilities, Cemeteries experience available upon request.

7 | City of Laguna Hills • On-Call Landscape Architecture Services Bob Simons, AIA
Architect
SVA Architects
Mr. Simons is the President of SVA and
will serve as the Partner-in-Charge for
this project. He brings over 35 years of
professional experience, and has a dedicated portfolio
of civil and public projects, including City Halls,
Recreation Centers, Conference Centers, Fire Stations,
Senior Centers, Libraries, and Community-Focused
Facilities. He will oversee the programming, planning,
design, and construction administration.

Education
• Bachelor of Architecture, California Polytechnic State University, San Luis Obispo, San Luis Obispo, CA
Licenses
• California Architect License: C-18301
Relevant Project Experience
• County of Los Angeles Quartz Hill Library, Quartz Hill, CA
The project is a 12,000 SF library on a 1.2-acre site.

This new facility will replace the undersized 3,500
SF facility that currently serves more than 10,000
residents. Project is targeting LEED Silver certification. • La Habra Civic Center, La Habra, CA
The project relocated the existing civic center to
a business complex as it had outgrown its space
over the years. The two-story office complex was
fully converted to a new City Hall which houses
administration, finance, community development,
public works, and engineering, along with a Post
Office and an art museum.
• Orange County Public Works Various On-Call Projects,
Orange County, CA
SVA is currently providing services for seven of
OCPW’s projects, among which are a park shelter
replacement, an amphitheater remodel, multiple
library modernizations and furniture specifications for all branches, juvenile hall security camera upgrade
and the master plan for the Dana Point Harbor
revitalization.
• Margarita Recreation Center, Temecula, CA
The new 8,500 sq. ft. single-story will include a
multipurpose room, dance/fitness room, classroom,
kitchen, separate main and pool offices, restrooms
with showers and changing areas, family restrooms
and storage.
• La Sierra Senior Center, Riverside, CA
This state-of-the-art facility is designed to function
as an active senior community clubhouse as well
as a facility for various community activities. There
is a 5,350 sq. ft. banquet hall with a stage that also
features a full kitchen to accommodate the senior
nutrition program.

Resumes and Qualifications of Personnel (continued)
Nachi Madhavan, AIA
Aquatic Designer
Jones & Madhavan, Principal
Jones & Madhavan Architecture
Engineering is a multi-disciplinary design
firm dedicated to providing the highest
quality architecture and engineering services for public aquatic facilities. Since being founded in 1990, JMAE
has repeatedly demonstrated its ability to design
modern aquatic facilities that meet the ever changing
needs of its users. Mr. Madhavan will oversee the
design and construction administration.

Education
• Bachelor of Science 1983, California Polytechnic
State University, San Luis Obispo, CA
Licenses
• California, Architect #C25855
Relevant Project Experience
• Algin Sutton Recreation Center, Los Angeles, CA
Replacement of an aged community pool with a
new splash pad and 25-yard x 120’ pool capable of
accommodating competitive swimming diving and
water polo as well as instructional swimming and
recreational swimming. Responsibilities included
design of the aquatic components.
• Crespi Carmelite High School, Encino, CA
Construction of a new 50-meter by 25-yard deep
water pool capable of accommodating national level
competitive swimming and water polo. The facility
also included a 65-foot plunge pool for recreation.

Responsibilities included design of the aquatic
components.
• De Mandel Aquatic Center at Occidental College, Los
Angeles,CA
Construction of a new 35-meter by 25-yard pool
capable of accommodating competitive swimming,
diving and water polo to NCAA national standards.

The pool included a circular shallow water area for
recreational swimming. Responsibilities included
design of the aquatic components.
• Harvard Park Aquatic Center, Los Angeles, CA
Replacement of an aged community pool with a new
25-yard competition pool and a 2,650SF recreation
pool having zero depth entry, interactive features
and waterslide. The project also included a 3,900SF
bathhouse building. Responsibilities included design
of the building and aquatic components.
• Hemingway Aquatic Center, Carson, CA
Construction of a new facility that included a 25-yard
competition pool, 1,800SF activity pool with zero
depth entry and a 750SF slide pool with dual flume
waterslide. The facility also included a 4,000SF
bathhouse building and 1,500SF mechanical building.

Responsibilities included design of the building and
aquatic components.

8 | City of Laguna Hills • On-Call Landscape Architecture Services Resumes and Qualifications of Personnel (continued)
Tom Carcelli
Civil Engineer
civTEC
Tom Carcelli has over 25 years of experience in the
civil engineering field with particular emphasis on
parks and recreation, commercial/industrial, education
and public works projects. His extensive design
and management experience in all phases of civil
engineering for land development projects throughout
Southern California includes grading, water quality,
hydrology, hydraulics, storm drain, water/sewer,
survey/mapping and street design. Tom has been
in charge as a project manager on over 100 projects
from master planning to construction with RJM Design
Group over the past 20 years.

Education
• BS, Civil Engineering, University of California, Irvine, 1988 • Masters in Architecture, California State Polytechnic University, Pomona, 1994
Licenses
• Registered Civil Engineer/CA #81640
• Qualified SWPPP Developer (QSD) — C-81640
Relevant Project Experience
• Anthony Munoz Community Center, Ontario, CA
• Bommer Canyon Community Park, Irvine, CA
• Cherry Park, Lake Forest, CA
• Cordova Park, Mission Viejo, CA
• Dali Dog Park, Rowland Heights, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Ford Park Aquatics Facility, Bell Gardens, CA
• Gardena Community Aquatics & Senior Center,
Gardena, CA
• Grant Howald Park, Newport Beach, CA
• JAPRD Community Recreation Center, Riverside, CA
• Joe Balderrama Park, Oceanside, CA
• Lake Mission Viejo Improvements, Mission Viejo, CA
• Los Serranos Park, Chino Hills, CA
• Marguerite Aquatics Complex, Mission Viejo, CA
• Murdy Park, Huntington Beach, CA
• Orange Coast College Baseball Field Renovation,
Costa Mesa, CA
• Peace Park Playground, Long Beach, CA
• Portola Park, Lake Forest, CA
• Rancho Cucamonga Central Park Master Plan
Update, Rancho Cucamonga, CA
• Santa Ana Civic Center Plaza Improvements, Santa
Ana, CA
• Santa Monica Civic Multi-Purpose Sports Field, Santa
Monica, CA
• Yorba Linda Adventure Play, Yorba Linda, CA
Chris Curry
Irrigation Designer
Glasir Design
Chris Curry has over 15 years experience in irrigation design, landscape architecture, and landscape construction. His focus is on the efficient use of water in the landscape. He has been rewarded for his efforts by being chosen by the United States Environmental Protection Agency as the
WaterSense Irrigation Partner of the year for 2011. He is only the second irrigation design consultant chosen for this award that shows his commitment to the environment through sound water conservation practices. Chris is a
leader in the irrigation industry. His expertise is called upon by manufacturers, cities, and water districts.

Education
• Bachelor of Science, Landscape Irrigation Science,
California State Polytechnic University, Pomona, CA
Designation
• US Environmental Protection Agency (EPA) WaterSense
Irrigation Partner — Selected the 2011 EPA WaterSense
Irrigation Partner of the year
Certifications
• Irrigation Association (IA) Certified Irrigation Designer (CID) in Commercial Irrigation Design, Golf Irrigation
Design, and Landscape Irrigation Auditing
Memberships
• Professional Member of the American Society of Irrigation Consultants — 2011 Southern California
Parks
• Grant Howald Park, Newport Beach, CA
• Portola Park & Dog Park, Lake Forest, CA
• Central Park Master Plan Update, Rancho Cucamonga, CA • Worthy Park Renovation, Huntington Beach, CA
• Los Amigos Park, Rancho Cucamonga, CA
• Admiral Kidd / Seaside Park Field Reno, Long Beach, CA • Redhawk Dog Park Improvements, Temecula, CA
Sports / Aquatics Facilities
• Drake Chavez Soccer Field, Long Beach, CA
• Bonita Creek Field Renovation, Newport Beach, CA
• Lake Forest Sports Park, Lake Forest, CA
• North Beach Improvements, Lake Mission Viejo Assoc, CA • Central Park Tennis Complex, Santa Clarita, CA
• Fillmore Aquatics & Tennis Complex, Fillmore, CA
• Santa Clarita Sports & Aquatic Center, Santa Clarita, CA On-Call Plan Check Services
• On-Call Plan Check Services, Aliso Viejo, CA
• On-Call Plan Check Services, Chino, CA
• On-Call Plan Check Services, Laguna Niguel, CA
• On-Call Plan Check Services, Mission Viejo, CA
• On-Call Plan Check Services, San Dimas, CA
• On-Call Plan Check Services, Whittier, CA

GLASIR DESIGN

9 | City of Laguna Hills • On-Call Landscape Architecture Services William Zavrsnick,

LEED APLLA, ASLA
Electrical Engineer
FBA Engineering
William Zavrsnick has 30 years of experience and has
been active in the electrical engineering field since joining FBA in 1985. His experience includes the electrical design of Public Works, Parks and Recreation Facilities. He is particularly experienced in the design and development
of electrical power distribution, general, specialized and event power systems, outdoor, security and sports field lighting systems, lighting photometric studies, phased
construction projects and familiar with public bid type projects and construction.

Education
• BS Civil Engineering/Mount Hood College, Oregon
Certifications
• LEED Accredited Professional — LEED AP
• Illuminating Engineering Society — IES
• Institute of Electrical and Electronic Engineers –
IEEE American Institute of Architects — AIA
• Electrical Engineering — Los Angeles County
Relevant Project Experience
• Bommer Canyon Community Park, Irvine, CA
• Bonita Creek Field Renovation, Newport Beach, CA
• City Park Improvements, Lake Elsinore, CA
• Civic Lot Multi-Purpose Sports Field, Santa Monica, CA • El Dorado Park & Nature Center, Long Beach, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Grant Howald Park, Newport Beach, CA
• Hero’s Park, Lake Forest, CA
• Joe Balderrama Park, Oceanside, CA
• Kraemer Memorial Park, Placentia, CA
• Laguna Hills City Parks, Laguna Hills, CA
• Lake Forest Neighborhood Parks, Lake Forest, CA
• La Placita Parkette, Placentia, CA
• Los Amigos Park, Santa Monica, CA
• Los Serranos Park, Chino Hills, CA
• Marchant Park, San Dimas, CA
• McFadden Park, Placentia, CA
• Murdy Park, Huntington Beach, CA
• Portola Park, Lake Forest, CA
• Portola Springs Park, Irvine, CA
Matthew Farrington M.SC., PE
Structural Engineer
GMU Geotechnical, Inc.

Matt has over 20 years of experience in the geotechnical/ structural engineering industry. His structural engineering designs range from MSE Walls, masonry retaining walls,
reinforced concrete retaining walls, soldier pile walls, soil nail walls, numerous landscape improvements including
two story view decks, trash enclosures, pond docks,
score board signs, wind loaded ball field fences up to 35 feet tall, monument signs for shopping centers, schools, storm drain structures, structural design repairs for failing walls, and more.

Matt has worked in the industry with multiple respected geotechnical engineering firms as a field technician on a variety of projects involving grading, slope stabilization, as well as construction of paved parking lots and roadways.

Education
• M.S. Civil Engineering - California State University, Fullerton, CA
• B.S. Civil Engineering - California State University, Fullerton, CA
Registrations
• Registered Professional Engineer - 90349
Relevant Project Experience
• Cielo Vista, Unincorporated Orange County, CA
• Covenant Hills, Sky Ranch Development, Ladera Ranch,
CA
• Private Residence, San Juan Capistrano, CA
• St. Margaret’s Episcopal School, San Juan Capistrano, CA
• Mission Inn, San Juan Capistrano, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Esencia Development, Rancho Mission Viejo, CA
• Private Residence, Laguna Beach, CA
• Planning Area 2.3, Rancho Mission Viejo, CA
• Los Patrones Parkway, Rancho Mission Viejo, CA
• Planning Area 2.4 Mixed Use Center, Rancho Mission
Viejo, CA
• Sendero Marketplace, Rancho Mission Viejo, CA
• Palmia Homeowners Association, Mission Viejo, CA
• Large Housing Development, Champions / Oak Valley
Development, Beaumont, CA
Resumes and Qualifications of Personnel (continued)

10 | City of Laguna Hills • On-Call Landscape Architecture Services Kanten Russell
Senior Skatepark Designer
Newline Skateparks
New Line Skateparks (established 2001)
is North America’s Premier Youth Park/
Skatepark Development Firm. With over
350 highly recognized projects around the
world, we are proud to serve as one of the Nation’s longest running and most experienced concrete youth multi-use
park design-build teams.

Our staff is comprised of registered landscape architects, engineers, planning experts, and construction professionals who are passionate about skateboarding and BMX. This
passion inspires us to deliver cutting edge designs and authentic finished environments that create a meaningful connection between youth and the communities in which
they live.

When we engage a community in the development process
we bring a professional, organized and fun attitude. The design journey is important and our approach is inclusive.

We spare no resource to ensure youth and affected
stakeholders truly become part of each project solution.

Education
• Associate Science, Engineering Survey & CAD Design, Cuyamaca College, San Diego, CA Relevant Projects
• USMC – Miramar Outdoor & Adventure Park, San Diego, CA Kanten managed design services for the development
of a comprehensive outdoor adventure park that
includes paintball fields, rock climbing, repelling,
skateboarding, BMX racing, park conditioning, shade
structures, children playground, concession stands,
access roads, parking, solar lighting and drought
tolerant landscape concept. The design vision
minimizes and controls storm water runoff through
the use of porous and natural surfaces and minimal
disturbance to the natural terrain and use of composing restroom location. The concept was developed off
of the existing building for re-use, multiple zones of
recreation that could be interchanged and provide
versatile walk con-figurations with use of rubberized
walkway
• Amelia Mayberry Skatepark, Whittier, CA The product of public advocacy and planning by the Municipality, this modern, fully integrated and site
specific concrete skatepark has already become a
celebrated facility for local community and a destination for riders across the region. This skate plaza has a - less is more - open concept with intersecting lanes that
address the request from locals to have a variety of
ledges and rails. The urban style terrain pays homage
to what locals enjoy skating in the streets of Whittier.

Completed in 2020, this park is already a destinations
for skate-boarding’s top professionals and amateurs.
• Alga Norte Community Park Skate Park, Carlsbad CA Kanten managed designs for the City of Carlsbad’s historical Skate Park. This park required a very inclusive community input program, which drive the design to
include elements of the existing urban fabric including, a southwestern color palette reflecting the prevalent
Spanish style architecture. Additionally, a transition
arch with a doorway was inspired by the shapes of
Carlsbad’s historic aesthetic.
• Milpitas Skatepark Feasibility Study, Milpitas, CA Kanten managed preparation of a feasibility study, working with the City and community in a public
facilitation process that drove the planning and concept design for future phases of the project.

Resumes and Qualifications of Personnel (continued)
Scott H. Ward, PE
Geotechnical Engineer
GMU Geotechnical, Inc.

Scott has over 10 years of experience in the
geotechnical/pavement industries. Scott’s
experience at GMU builds upon time with a leading
geotechnical-environmental integrated consulting
firm in the New England region (Haley & Aldrich),
as well assisting in project management for the
world’s largest geotechnical specialty contractor
(Keller) in the southern California area. His project
experience includes large mixed-use and commercial
developments in tight urban and waterfront
environments, public works projects, small residential
forensic investigations and distress evaluations,
support of senior engineers in litigation/expert witness projects, and more.

Education
• B.S. Civil Engineering
Columbia University in the City of New York
Registrations
• Registered Civil Engineer - C95205
Affiliations
• American Society of Civil Engineers (ASCE)
Relevant Project Experience
• Irvine Civic Center Parking Lot Improvements, Irvine, CA
• Carriage Crest Park Improvements, Carson, CA
• Las Palmas Park Improvements, San Fernando, CA
• Morningstar Senior Living Development, Tustin, CA
• 17850 Von Karman Hotel, Irvine, CA
• OCPW MRC Juvenile Hall Facility Improvements,
Orange, CA
• Doheny Village Connectivity Improvements, Dana
Point, CA
• Eastern Avenue Pavement Rehabilitation, Los
Angeles, CA
• Pavement Rehabilitation of Arterial Street Segments,
Irvine, CA

11 | City of Laguna Hills • On-Call Landscape Architecture Services RJM Design Group, Inc.

Will Provide:

Professional Landscape Architect Services,
Plan Check Services,
Landscape Architecture Design Services
Principal In Charge:

Larry P. Ryan
Backup Principal In Charge:

Zachary Mueting
Project Manager:

Craig Sensenbach
Project Landscape Architects
Tyler Page
Tamara McClory
Sub-Consultants:

Architecture
Bob Simons - SVA Architects
Aquatic Design
Nachi Madhaven - Jones and Madhaven
Irrigation
Chris Curry - Glasir Design
Civil Engineering
Tom Carcelli - CivTec
Electrical Engineering
Bill Zavrsnick - FBA Engineering
Structural Engineering
Matt Farrington - GMU Engineers & Geologists
Geotechnical Engineering
Scott Ward - GMU Engineers & Geologists
Skatepark Design
Kanten Russell - New Line Skateparks Inc.

City of Laguna Hills
Costeau Park | Source: City of Laguna Hills Website
Organizational Chart
RJM Design Group will provide additional
personnel as needed, per the City’s request.

12 | City of Laguna Hills • On-Call Landscape Architecture Services 2024 ON CALL DESIGN SERVICES
RJM Design Group has performed On Call Design Services for numerous cities within the past 36 years in business.

Here is a summary of On Call Design Services we have been performing within the past 5 years:

Client: CITY OF ALISO VIEJO
Contact: Shaun Pelletier, City Engineer
12 Journey, Suite 100
Aliso Viejo, CA 92656
phone: (949)425-2533
email: [email protected]
Service Type:

Current Contract: Landscape
Architecture, Inspection Services,
Plan Check Services (On-Call Since 2005)
Contract Duration: July 2019 —
June, 2022
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Eric Chastain
Client: CITY OF MISSION VIEJO
Contact: Keith Rattay
Assistant City Manager
200 Civic Center Drive
Mission Viejo, CA 92692
phone: (949) 470-3018
email: [email protected]
Service Type/Project Description:

Current Contract: On Call Consultant
Services, Landscape Architecture
Services, and Plan Check Services
(On-Call Since 1996)
Contract Duration: July 2022 — June
2024
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Eric Chastain
Client: CITY OF WHITTIER
Contact: Luis G. Escobedo, AICP,
Senior Planner
13230 Penn Street
Whittier, CA 90602
phone: (562) 567-9320
email: [email protected]
Service Type:

Current Contract: Landscape Design and
Plan Check Services
(On-Call Since 2014)
Contract Duration: July 2016 — June
2026
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Client: CITY OF LAGUNA NIGUEL
Contact: Erica Roess, Senior Planner
Community Development Dept.
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
phone: (949) 362-4067
email: [email protected]
Service Type:

Current Contract: Landscape
Architecture and Plan Check Services
(On-Call Since 2016)
Contract Duration: May 2021 —
June 2025
Principal in Charge:

Larry P. Ryan
RJM Team:

Eric Chastain
Tamara McClory
Client: CITY OF LONG BEACH
Contact: Eric Lopez
Director of Public Works
411 W. Ocean Blvd.

Long Beach, CA 90802
phone: (562) 570-5690
email: [email protected]
Service Type:

Current Contract: Landscape Design and
Plan Check Services (On-Call Since 1997)
Contract Duration: August 2014 —
August 2022
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Erik Curran
Client: CITY OF HUNTINGTON BEACH
Contact: Ashley Wysocki, Director of
Community & Library Services
2000 Main Street
Huntington Beach, CA 92648
phone: (949) 536-5495
email: [email protected]
Service Type/Project Description:

Current Contract: On Call Landscape
Design Services (On-Call Since 2010)
Contract Duration: November 2017 —
November 2021,
Recently Awarded Contract: January
2022 — January 2025 (minimum)
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Client: CITY OF NEWPORT BEACH
Contact: Dave Webb
Public Works Director
100 Civic Center Dr.

Newport Beach, CA 92660
phone: (949) 644-3330
[email protected]
Service Type/Project Description:

Current Contract: On Call Consultant
Services, Landscape Architecture
Services (On-Call Since 2016)
Contract Duration: August 2016 —
December 2021
Principal in Charge:

Larry P. Ryan
RJM Team:

Craig Sensenbach
Tamara McClory
Client: CITY OF BUENA PARK
Contact: Jim Box
Community Services Director
6688 Beach Blvd.

Buena Park, CA 90621
phone: (714) 562-3860
email: jboxbuenapark.com
Service Type:

Current Contract: Landscape Design,
Construction Documents, Construction
Administration on various park, trail, and
streetscape projects (On-Call Since 2008)
Contract Duration: October 2008 —
October 2023
Principal in Charge:

Larry P. Ryan
RJM Team:

Craig Sensenbach
Andrew Steen
References

13 | City of Laguna Hills • On-Call Landscape Architecture Services References (continued)
2024 ON CALL PLAN CHECK SERVICES
RJM Design Group has performed On Call Design and Plan Check Services for numerous cities within the past 36 years in business. Here is a summary of (3) Three On Call Plan Check Services we have been performing within the past 5 years:

RJM Design Group, Inc. has served the City of Mission Viejo on planning projects for twenty-six (26) years. Mission Viejo design and development projects with RJM number over two hundred, including a wide spectrum of designs from master plans, concept plans, schematic design, design development, construction documents, bidding, and construction administration. The list of completed design projects range from community and senior centers, new community and neighborhood parks, park renovations throughout the city, aquatic facilities, trail systems, sports fields, entry monumentation, and multiple projects: Florence Joyner Park, La Paz Road Widening, and Montanoso Traffic Calming projects. RJM Design Group, Inc. has also assisted the City of Mission Viejo with the plan check/review of new and redevelopment of over 100 projects, consisting of commercial, residential, streetscape, retail, medical, and church facility projects.

Client: CITY OF MISSION VIEJO
Contact: Keith Rattay,
Assistant City Manager
200 Civic Center
Mission Viejo, CA 92692
(949) 470-3091
Service Type/Project Description:

Current contract: On Call
Consultant Services, Landscape
Architecture Services, Plan Check
Services (On-Call since 1996)
Contract duration: July 2020 —
June 2022
Principal in Charge:

Larry P. Ryan
RJM Team:

Andrew Steen
Client Reference:

Erica Roess, Senior Planner
Community Development Dept.

CITY OF LAGUNA NIGUEL
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
(949) 362-4067
Description of Services:

Current Contract: Landscape
Architecture and Plan Check
Services (On-Call Since 2016)
Contract Duration: May 2021 —
June 2025
Principal in Charge:

Larry P. Ryan
RJM Team:

Tamara McClory
Client: CITY OF SAN DIMAS
Contact: Marco Espinoza,
Senior Planner
Service Type:

Current contract: Plan Check
Services (On-Call Since 2010)
Contract duration: July 2021 —
June 2024
Principal in Charge:

Larry P. Ryan
RJM Team:

Tamara McClory
RJM Design Group, Inc. has served as a Consultant with the City of San Dimas Planning Department for twelve (12) years. We have plan checked over 40 new and redevelopment projects, consisting of commercial, retail, medical, church facilities, single family residences, as well as a new residential master planned community.

RJM is currently working with the San Dimas Planning Department to develop a Park and Recreation Needs Assessment—defining the parks and recreation facility needs of the community. This Assessment will identify surpluses and deficiencies within existing facilities. Community engagement is also instrumental in structuring a Needs Assessment and will be conducted with stakeholder interviews, town hall meetings, and community workshops using a virtual meeting platform.

RJM Design Group, Inc. has served as an on-call Consultant with the City of Laguna Niguel Planning Department since 2016. We have plan checked over 30 new and redevelopment projects consisting of senior community housing facilities, large-scale apartment complexes, luxury single family residences, retail shopping centers, car washes, and slope mitigation areas. RJM has assisted the City Planning Staff with developing project-specific conditions of approval related to OCFA slope mitigation areas in relationship to City landscape design standards. RJM is currently working with the City of Laguna Niguel Park and Recreation Department to develop a City Wide Park Needs Assessment – defining park and recreation facility needs within the City.

14 | City of Laguna Hills • On-Call Landscape Architecture Services

LANDSCAPE ARCHITECTURE SERVICES
The following Draft Scope of Services outlines the various tasks associated with the preparation of improvement plans for a variety of community projects. We have included an optional service that outlines a public workshop process that we have utilized successfully for numerous community projects. Tasks and methodology below are based upon our experience with similar projects.

Our proposed scope of work is general in nature to give you some idea of the design process we envision. This is a “Draft” approach that is subject to review and refinement per City comments and direction. In collaboration with City staff, our Design Team shall review, elaborate upon, and clarify the overall objectives for the development of your project.

PHASE 1.0 – PRELIMINARY DESIGN

1. Project Familiarization (research, site reconnaissance, opportunities and constraints)

2. Prepare a Draft Scope of Work and anticipated Schedule

3. Meet with City and Design Team to review scope of work and refine as necessary

4. “Taking Part” Community Workshop (Optional Service)—can be provided in a “virtual” format

5. Commence preparation of Preliminary Design (including plans and cost estimate)

6. Meet to review Preliminary Plans/Cost Estimate and revise as necessary per City comments

7. Prepare for and attend community/public presentation as desired by City

8. Refine Preliminary plans based on public comments and City direction

9. Prepare for and attend public review meeting to obtain City approval PHASE 2.0 – DESIGN DEVELOPMENT

1. Based upon approved Preliminary Plan, prepare Design Development Plans indicating the proposed site components. Provide plan enlargements and catalog cut sheets to clearly define all site elements.

2. City to review and approve Design Development Plans, plan enlargements, and catalog cut sheets, to evaluate project goals, budget, and long term maintenance considerations.

3. Based on the nature and complexity of the project, we shall assist the City in securing the services of a Construction Management firm with the desired level of expertise in the specific type of project.

PHASE 3.0 – CONSTRUCTION DOCUMENTS
This phase of a project consists of the preparation of the construction documents to include final drawings, specifications, calculations, and final cost estimates based upon the approved Preliminary Design Plans. Construction drawings will be submitted at 90% complete for review, revised, and finally 100% complete construction drawings will be submitted for city review and approval.

1. Landscape Design/Documentation
Services during the Construction Documents Phase consist of preparation of drawings and specifications based on approved Design Development Documents, Setting forth in detail the landscape requirements for the project including:
a. Site construction/layout plans
b. Planting plans
c. Irrigation plans
d. Details
Project Understanding, Overview, and Approach

15 | City of Laguna Hills • On-Call Landscape Architecture Services

2. Civil Design/Documentation (if needed)
Services during the Construction Documents Phase consist of preparation of final civil engineering calculations, drawings and specifications based on approved Design Development Documents, setting forth in detail the civil construction requirements for the project.
a. Prepare precise grading/site plan.
b. Prepare on-site area drain plans.
c. Prepare quantity and cost estimate for items shown on grading/site plan. d. Review and edit project specifications for site development and site utility construction items.

3. Electrical Design/Documentation (if needed)
Final drawings and specifications shall be completed at the Contract Documents Phase. All power, lighting and control schemes, complete with diagrams and details shall be finalized.

4. Statement of Probable Construction Cost

5. Submit plans to the City at 90% completeness for review

6. Meet with City to review plan check comments

7. Revise plans per plan check comments

8. Provide approved and digitally signed PDF plans and specifications to the City for pubic notice and formal bidding.

PHASE 4.0 - BIDDING AND NEGOTIATION
Following the City’s approval of the Construction Documents and of the most recent Statement of Probable Construction Cost, we shall provide those services necessary to assist the City in obtaining bids or negotiated proposals and in awarding and preparing contracts for construction.

PHASE 5.0 - CONSTRUCTION SERVICES
The Construction Contract Administration Phase shall provide those services necessary for the administration of the construction contract.

1. Office construction administration
Services consist of:
a. Review and approval of submittals
b. Review and response to RFI’s with supplemental drawings, specifications and interpretations in response to requests for information by Contractor.

2. Construction field observation: Services consist of visits to the project site at intervals appropriate to the stage of construction or as otherwise agreed in writing to become generally familiar with the progress and quality of the work and to determine in general if the work is proceeding in accordance with the Contract Documents, and preparing related reports and communications. (Number of site visits to be determined based on scope of construction and construction period).

Project Understanding, Overview, and Approach (continued) Esencia Sports Park | Rancho Mission Viejo (RJM Project)

16 | City of Laguna Hills • On-Call Landscape Architecture Services

QUALITY ASSURANCE
The success of RJM Design Group can best be measured by our numerous long-term relationships with our valued clients. In order to foster these relationships, our goal is to produce a high-quality product in the most effective manner possible by utilizing our proven QA/QC procedures.

Our Quality Assurance Program is process-oriented and begins with experienced staff along with our firm’s commitment to ongoing education. Our experience is based on hundreds of successful projects and gratified clients. Our staff is encouraged to continually pursue expanding their current knowledge base in order to allow us to be at the forefront of our industry. Continuing education is pursued in the following areas:

AIA – American Institute of Architects
ISA CA – International Society of Arborists, Certified Arborist ASLA – American Society of Landscape Architects
CPSI – Certified Playground Safety Inspector
LEED – Sustainable Practices
PSMJ – Project Management
QSP & QSD – Qualified SWPPP Practitioner and Developer
STMA – Sports Turf Managers Association
In addition to our well-educated and seasoned professionals is our thorough understanding of the project development process. This allows us to share information with our consultant team and clients so that our projects evolve in a proactive and well-orchestrated manner. Communication among staff, team members and client include the following project parameters:

Project Goals – clearly identified.

Program Needs – confirmed with the client.

Schedule – a project schedule is established at the onset which outlines the process evolution, major milestones, submittal dates, reviews, approvals, bid, construction, project opening, oneyear follow up/review.

Budget – understanding the budget is critical to a project’s success. The project budget is clarified (client staff, consultant fees, entitlement costs, construction costs, etc.) versus construction budget.

Construction Estimates – RJM maintains an extensive library of unit costs that are acquired through our numerous public bids, as well as from specialty consultants and independent cost estimators. This allows our preliminary opinion of probable construction costs to accurately reflect the anticipated contractors’ bids.

Our office environment is an open studio that allows for continual sharing of ideas and collaboration between our experienced principals, project managers, and staff members. We believe that this interaction promotes effective communication that is vitally important to the success of every project. Team meetings are scheduled at regular intervals to ensure that accurate communication on key project aspects is shared and understood.

Noteworthy to RJM and unique when compared to other firms, is that the same design team, individual staff members responsible for all preliminary design phases, will continue on and retain responsibility for the preparation of the final construction documents. We believe that this approach allows for a more consistent and accurate method of ensuring that all of those special details discussed in the design phase are carried throughout the final construction document process. This method is fundamental for maintaining quality assurance, limiting change orders, and effectively controlling construction costs.

The continual monitoring of project evolution provides the ability to confirm that appropriate progress is being made on an ongoing basis. This review is instrumental in confirming that project goals, program needs, schedules and budgets are as intended and that unforeseen changes, “curve balls”, do not occur inappropriately.

Project Understanding, Overview, and Approach (continued)

17 | City of Laguna Hills • On-Call Landscape Architecture Services

QUALITY CONTROL PLAN
Our open office “bullpen” setting is especially conducive to regular milestone reviews and monitoring of a project. This review plays a central role in our quality control effort. The importance of plan review, checking, and cross-checking cannot be overemphasized, given the complexity and time constraints under which construction documents are often produced. Our review benchmarks include:
• Documents are comprehensively checked at key milestones and regular intervals. • One person checks all important dimensions, gradients and utility infrastructure. • The person responsible for the drawings reviews the specifications, and the specifier reviews the drawings.
• Regular consultant team meetings are held to review the documents produced by each for coordination (utility, civil, electrical, etc.)
• The Principal Landscape Architect will be ultimately responsible for all work produced under his or her direction. A constant review process is implemented in all phases of the work.

The Client is involved in reviewing plans at regular intervals and approving the construction documents before they are issued for bid.

Another integral component in our quality control process is the utilization of our “RJM lessons learned checklist.” This checklist contains the learning experiences that we have encountered over 34 years of project development. It is a useful tool that allows us to systematically review our work and that of our consultant team to ensure that we are applying the collaborative experience learned to the benefit of our projects.

In addition to our in-house quality control efforts, we are also continually learning and applying the ongoing “lessons learned” from our outside plan check services provided to multiple agencies.

This methodical approach to outside projects gives us the unique advantage of reviewing our own plans and specifications with an impartiality that allows for a fresh and unbiased evaluation.

COMMUNICATIONS APPROACH
An assigned Project Manager from RJM Design Group for the specific project will be the main point of contact with the City for the life of the project. RJM Design group will act as the project lead and main coordinator for all project deliverables. All communications from sub consultants will be conducted through RJM Design Group.

1. Consultants can participate in online virtual meetings via Zoom, Microsoft Teams, or other video conferencing applications. Meetings to be held at regular intervals during the early phases of the project and continue on an as-needed basis thereafter to assess progress and provide direction throughout the performance of the services and preparation of the project deliverables.

2. RJM will prepare all meeting agendas for identified scheduled meetings with the City and provide a summary of key issues with action items (meeting notes) discussed at each meeting.

Project Understanding, Overview, and Approach (continued)

18 | City of Laguna Hills • On-Call Landscape Architecture Services

COMMUNITY OUTREACH AND EDUCATION
Keeping our community services running faces significant challenges today. Develop your communications plan with easy-to-deploy tools that enable a two-way dialogue with your community. With the following tools at your disposal you can successfully implement your communications plan. Whether you are prioritizing reopening of community facilities or developing new projects these tools will help bring the community together in a safe virtual environment.

Public Communications Portal: Develop a single point of connection for your community to weigh in on issues, share feedback, and discover resources with dynamic mapping, infographics, videos, and surveys. Build a controlled dialogue with your community to keep them informed and solicit information necessary for the success of any project.

Virtual Town Hall Meetings: Expand your outreach through a series of pre-recorded and live meetings online. Share updates, project news, timelines, and even build consensus with direct live online polling. Virtual town hall meetings are an easy way to keep your community informed through existing social media platforms supplemented with RJM’s live broadcast and polling resources.

Virtual Facility Tours: Not every site is accessible to the public. To accurately convey a sense of place and truly inform participants of the potential opportunities whether it be a new project site tour, a grand opening, or construction updates. Incorporating 360 videos and photos can bring a new environment to anyone anywhere.

Live Online Polling: Today everyone is busy. Community meetings do not often fit in our schedules. Weather it is youth sports, late work schedules, national sports, elections, or even national stay at home directives, LIVE polling enables everyone to take part from their smart phone or PC and share their ideas. Participants can vote LIVE creating a community consensus in real time.

Mapping Community Needs: Not just any simple Q&A internet survey. RJM employs specific ESRI survey tools to create in depth surveys where participants can answer questions in new and innovative ways. The results are geolocated and mapped to identify where specific needs are in the community. Infographics are developed to share results back with the community. Our goal is to provide a comprehensive community outreach process that maintains the vision and expectations of those using the park now and in the future.

RJM Community Workshop
Project Understanding, Overview, and Approach (continued)

19 | City of Laguna Hills • On-Call Landscape Architecture Services

PLAN CHECK SERVICES APPROACH
RJM Design Group, Inc. understands the services to be provided as stated within the City’s RFP.

RJM Design Group, Inc. will perform irrigation and landscape plan review and inspection services for the entire plan check process from conceptual design through approval of final plans as requested by the City of Laguna Hills. Consultant shall also work closely with City staff and applicants to complete required services in a cost-effective and responsive manner to achieve a high-quality landscape and irrigation design.
• RJM Design Group will review conceptual plans of various site development projects and comment in writing to City staff any concerns regarding landscape design, development criteria and compliance.
• RJM Design Group will review and comment on landscape construction documents (irrigation and planting plans and details) for content, design, and completeness.

All plan check processes will be monitored until such time as the applicant receives approval for the plans.
• Plan check services are to be provided based upon the City’s requested time frame.

Normally, a two-week turnaround time is required for the initial review and one week for subsequent plan check reviews. Should the City require shorter turnaround times, our Expedited Fee Rates will apply.
• At the request of the Planning Department staff, RJM Design Group will assist staff by attending meetings to respond to the applicant’s responses to plan check comments.

Typically, any questions from the applicant are easily addressed via telephone. If the question requires discussion with Planning Staff, communication is always open and handled in a timely fashion.
• Our plan check team is open to responding to questions directly from the applicant to clarify any plan check comments made on the plans. No deviations to the Cityestablished plan check process requested by the applicant will be allowed without confirmation from City staff.

Our goal at RJM Design Group is to function seamlessly as an “integrated” extension of your City staff. Our approach is to discuss specific goals and needs with the appropriate Department representatives.

In addition, we will share with you our previous 37 years of experience in providing plan check and inspection services. Our recommendation is to bring forth our previous experience as a point of beginning and then refine the process so that a comprehensive, coordinated plan check process is available for all applicants/projects to provide the best projects for the community. The following procedures will incorporate the most effective means of providing quality plan check and inspection services for the City of Laguna Hills.

Project Understanding, Overview, and Approach (continued)

20 | City of Laguna Hills • On-Call Landscape Architecture Services

1. PLAN CHECK SERVICES
The Project Manager will be responsible for all contact with City Staff. • Our project manager will familiarize herself with the existing City of Laguna Hills plan check processing procedures for the Planning Department and coordinate with staff regarding criteria updates. We shall utilize a plan review log-in/log-out system and be responsible for all coordination, correspondence, and meetings with City staff.

Plans are logged in and reviewed.
• The project manager will receive plans from the City, either hard copies or digital format, and log-in all documents received. The submission will be assessed for completeness, outline any major concerns or issues with the proposed design, and check for compliance with the City’s Landscape Ordinance and Specific Plan landscape provisions as applicable. We will conduct plan check of irrigation and landscape construction plans and specifications paying attention to public safety and welfare, site-specific functionality, plants spaced for optimal growth, long term maintenance, water conserving plant materials, water efficient irrigation design, and project constructibility. The landscape and irrigation drawings and specifications will be reviewed by our competent staff for compliance to local and State codes and ordinances. The Principal-in-Charge will be available to address any design or technical issues as needed.

Prepare Plan Check Checklist.
• RJM has developed a comprehensive plan check checklist based on extensive years of experience providing plan check services. The benefit of utilizing a plan check checklist is the assurance that all plan checks are received and held to compliance, based on the same criteria and nothing is overlooked. At the direction of City staff, any other appropriate municipal codes related to landscape and irrigation will be added to the checklist.

The Project Manager will be responsible for overall plan check efficiency and quality. • Before any plan check documents are returned to the City, the landscape and irrigation plans are given a final review for consistency. A summary of major pick-up items are placed on the title sheet in clear, concise notes, in addition to the general red-lined comments on the plans.

Trained Plan Check Personnel.
• Four (4) licensed landscape architects in our office are trained to conduct landscape plan checks and are experienced in carrying out the plan check process. Each City has its own specific process; therefore, we will prepare a step-by-step “plan check procedure” for the City of Laguna Hills for easy access and reference during the plan check process. Each of our plan check staff is responsible for a plan check from the first review through recommendation for approval, in order to maintain continuity throughout the plan check process.

Project Understanding, Overview, and Approach (continued)

21 | City of Laguna Hills • On-Call Landscape Architecture Services Electronic Review of Plan Checks.
• Per the City’s direction, plan check submittals may be received electronically, as well as hard copy. Comments are digitally added to the emailed PDF files in a red, legibly sized font, following the checklist. The plan set is then saved in PDF format (flattened). The PDF of the plans and the checklist will be combined and returned to the City via a link to our RJM FTP site.

Plan checked documents are returned to the City.
• The plan checked plans and specifications are logged out by the project manager and returned to the City, either as a hard copy or electronic format, along with the plan check checklist, if appropriate. A transmittal will be included to the City stating that the 1st, 2nd, or 3rd plan check has been completed, whether or not the plans are recommended for approval, or if a subsequent review is required. The plans, conditions of approval, City documents, and transmittal will be delivered to the City of Laguna Hills.

Communication with City staff.
• RJM will be available to meet with City staff and/or the applicant, to communicate plan check comments and resolve issues. Communication may also occur via email or telephone to answer questions of staff or the applicant.

Plan Check fees are based on our standard hourly rates. • Plan check fees are based on our standard hourly billing rates for the Principal, Project Managers, and Irrigation Designer. The same standard hourly rates apply to all aspects of plan review, i.e. preliminary plan check, construction documents, rechecks, revisions to approved plans, inspections, re-inspections, pick-up and delivery of plans.

Plan Check Schedule:
• Plan check services are to be provided based on the City’s requested time frame.

Normally, two weeks is required for the initial review and one week is sufficient for turnaround on subsequent plan check reviews. In those instances where the City may submit multiple plan checks for review simultaneously, we will make every effort to turnaround multiple plan checks within the two-week turnaround period.

However, as with all plan checks, the expediency with which plans are reviewed depends on the plans themselves—the size of the drawing package, the legibility of the plans, organization of the drawings and the quality and completeness of the plans.

In addition, we always maintain open communication between our contacts on City Staff and the RJM plan check team. If we receive multiple plan checks for review simultaneously, we will discuss with City Staff how the reviews should be prioritized, how RJM can best accommodate the City’s schedule, and our estimated time frame for plan check return.

Project Understanding, Overview, and Approach (continued)

22 | City of Laguna Hills • On-Call Landscape Architecture Services

2. INSPECTION SERVICES
Our comprehensive inspection services include:
• Field review of the project site conducted by RJM’s site inspection landscape architect at the request of City staff.
• Field review of landscape improvements on-site during the plan check process or at the completion of construction to verify that landscape and irrigation installation is in compliance with the design plans, performed by our site inspection landscape architect.
• Coordinate with Irrigation Plan Reviewer and City Staff the necessity of landscape and irrigation review/audits as required by City of Laguna Hills MWELO. • Provide summary of recommended corrections (punch list) for contractors required to be consistent with the approved construction drawings (within 3 days of inspection).
• Perform follow-up inspections as requested by City Staff.

Source: City of Laguna Hills Facebook
Project Understanding, Overview, and Approach (continued)

23 | City of Laguna Hills • On-Call Landscape Architecture Services Sample
Project Understanding, Overview, and Approach (continued)

THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2024 RJM Design Group, Inc. All rights reserved.

Laguna Hills Plan Check Form Rev. 07-11-24

CITY OF LAGUNA HILLS

LANDSCAPE ARCHITECTURAL PLAN CHECK
PLAN NAME: PLAN CHECK NO.:

PLAN CHECKED BY: FIRM:

PLAN CHECK DATE: 1ST: 2ND: 3RD:

RECOMMENDED FOR APPROVAL: CITY PLANNING REPRESENTATIVE:

YES NO N/A

A. BASE SHEET

1. Legal boundaries (easements, tract/parcel/lot lines, etc.).

2. Label adjacent properties.

3. Match lines, project limit lines.

4. Structures, paving, walks, walls/fences/gates.

5. Utilities, hydrants, transformers.

6. Completeness: Plans, details, specifications.

7. Referencing legends, tables, etc.

B. TITLE SHEET

1. Maps:
a. Vicinity (Freeways, Major Arterials, Local Streets, etc.) b. Location (Local Streets, Site Area, Label Adjacent Development, etc.)

2. Sheet Index

3. Specify project type: (i.e. new, rehabilitated, public, private)

4. MWELO Reporting Option:
a. MWELO Requirements
b. Prescriptive Compliance Option

5. Owner/Developer’s Name, Address and Telephone Number

6. Data:
a. Square footage of new landscape area.
b. Square footage of rehabilitated area.
c. Percentage of turf area.
d. Tree total by species by street and grand total number of trees by Container size. e. Project area (Gross and net acres).

7. General Notes (to be included on Title Sheet):
a. All work shall comply with the City of Laguna Hills Standards for Landscape Development.
b. The plant material supplier and/or landscape contractor shall provide guaranteed evidence to the City Landscape Inspector that all plant material is consistent with the approved plant legend considering genus, species, cultivars, and size specified. All plant material not consistent with the plant legend may be rejected. c. All trees shall equal or surpass Devil Mountain Wholesale Nursery standards for size and quality. (www.devilmountainnursery.com)
d. All shrubs and groundcover shall equal or surpass Monrovia Nursery standards for size and quality. (www.monrovia.com)
e. All revisions and change orders to the approved landscape architectural plans and specifications are subject to the review and approval of the City Landscape Architect before work may continue. Minor changes are to be e-mailed to the City Landscape Architect and the City Landscape Inspector. Major changes are to be done with two revised plain paper copies being sent to the City with notification given to the City Landscape Inspector.
f. Contractor shall notify Underground Service Alert (USA) before start of construction at 811. An encroachment permit is required for potholing to verify existing location of utilities.
g. “List” all utility companies with phone numbers on the title page.

Add note: The California Public Utilities Code mandates that the gas company is notified a minimum of two days prior to the start of construction.

24 | City of Laguna Hills • On-Call Landscape Architecture Services Sample

Laguna Hills Plan Check Form Rev. 07-11-24

YES NO N/A
m. Ground Cover
1) Cuttings 12" OC maximum spacing
2) 1-gallon (spacing per variety)
3) 3″ min. depth of shredded bark mulch in all planter areas. 4) Designated insect habitat
n. Water Features:
1) Recirculating water system.
2) Recycled Water.
3) Surface area indicated and included in water budget calculations. o. Current agronomic soils report with laboratory soils analysis and amendment recommendations submitted.

G. SPECIFICATIONS: Edit Specifications to include only those elements that pertain to this project.

H. MAINTENANCE: Show responsibility on title sheet and on each page. a. All improvements are to be maintained by the developer until maintenance responsibility is turned over to the individual homeowner. b. All improvements are to be maintained by the property owner. c. All improvements are to be maintained by the City.
d. All improvements are to be maintained by the Master Association. e. All improvements are to be maintained by the Association.

I. OTHER COMMENTS: Requirements for enhanced landscape features per conditions of approval.

J. CONDITIONS OF APPROVAL: Plans are in conformance with the requirements of the Conditions of Approval (submit copy of Conditions of Approval)
K. ADDITIONAL INFORMATION REQUIRED:

L. Signed and dated City of Laguna Hills signature block included on title sheet:
(Use signature block below)
(RETURN ALL FORMS AND ALL PLAN CHECK SETS

WITH COMMENTS WITH NEXT SUBMITTAL)
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2024 RJM Design Group, Inc. All rights reserved.

Project Understanding, Overview, and Approach (continued)

25 | City of Laguna Hills • On-Call Landscape Architecture Services On-Call Project Schedule Process
Phase Approach Deliverables
Kick-Off • Kick-Off meeting with City
• On-site review
Request for Information
Project Schedule
Preliminary Design
• Obtain survey
• Overlay project base with existing utilities
• Prepare Schematic Design Plans
• Prepare for and facilitate a design workshop
• Meet with City Project Manager for review
Schematic Design Plans
Statement of Probable
Construction Costs
City’s Project Manager
comments
Design Development
• Prepare refined Schematic Design Plans
• Prepare product cut sheets and color samples
• Meet with City Project Manager for review
Refined consensus plan
color graphics, refined
preliminary construction
cost estimate
Product cut sheets and
color samples
Construction
Documents
• Prepare drawings and specifications based on
approved Design Development Documents,
setting forth in detail the landscape
requirements for the project
• Prepare final Statement of Probable Construction
Costs
• Develop and prepare technical specifications
Construction Drawings
Statement of Probable
Construction Costs
Technical Specifications
Agency Approval
• Submit plans, specifications and cost estimate to
the City for plan check, review and final approval
• Submit project documentation to the affected
agencies, as well as City department (as required)
• Revise plans and specifications in response to City
and other agency comments, resubmit for review
and approval
Final approved plans,
specifications and cost
estimate
Bidding • Assist the City with questions, clarifications, or conflicts that arise during the Bidding Phase
Addenda as a result of
bid clarifications
Construction
Administration
• Conduct pre-construction conference
• Review submittals and shop drawings
• Conduct job site meetings
• Prepare final punch list
Request for information,
change order requests
and other related
communications
Final walk-through and
punch list
Close-Out
• Conduct final job site meeting and review of the
entire facility
• Conduct a second walk-through when all punch
list items have been corrected, at which time a
Final Notice of Completion shall be filed by the
City.
• Prepare As-built record drawings
As-built record drawings
Schedule